2021-09-15 Recreation Parks Commission AgendaAGENDA
Recreation & Parks Commission
Wednesday, September 15, 2021 6:00 p.m.
DUE TO THE COVID-1 9 EMERGENCY, THIS
MEETING WILL BE CONDUCTED VIA TELECONFERENCE
PURSUANT TO THE GOVERNOR'S
EXECUTIVE ORDER N-29-20
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MEETING OF THE RECREATION AND PARKS COMMISSION
Wednesday, September 15, 2021 at 6:00 p.m.
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE — Chairperson Motta
C. ROLL CALL
D. PRESENTATIONS
1. End of Summer Highlights
2. Transportation Services Update
3. EL Segundo Little League Scoreboard Proposal
4. Aquatics and Recreation Fee Study
E. PUBLIC COMMUNICATIONS - (Related to Commission business only and that is within the subject matter
under the jurisdiction of the Commission — 5 minutes per person; 30 minutes total. The Brown Act does not allow the
Commission to take action on any item not on the agenda.)
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1. APPROVAL OF THE MINUTES of the Recreation and Parks Commission Meeting
of August 18, 2021. (Commission Action Required)
Recommendation: (1) Approval
G. UNFINISHED BUSINESS
None
H. NEW BUSINESS
None
I. REPORTS
1. REPORTS OF SUBCOMMITTEES
a. Aquatics Subcommittee
b. Transportation Subcommittee
c. Youth Sports Council
2. STAFF REPORTS
a. Arecia Hester, Recreation Superintendent
b. Christopher Hentzen, Parks Maintenance Superintendent
3. DIRECTOR REPORT
a. Melissa McCollum, Community Services Director
2
J. COMMISSIONER COMMENTS
Commissioner Watson
Commissioner Stolnack
Commissioner Lubs
Vice Chairperson Davis
Chairperson Motta
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Adjourn to the next Regular Meeting on Wednesday, October 20, 2021 at 6:00 p.m.
at City Council Chambers, 350 Main Street, El Segundo, CA 90245.
CITY OF EL SEGUNDO
RECREATION AND PARKS COMMISSION
MEETING MINUTES
Wednesday, August 18, 2021, 6:00 p.m.
This meeting was conducted virtually via Zoom conferencing
A. CALL TO ORDER — The meeting of the Recreation and Parks Commission was called to order by
Chairperson Motta at 6:05 p.m. via zoom.
B. PLEDGE OF ALLEGIANCE — Led by Chairperson Motta
C. ROLL CALL — via teleconference
Commissioner Kelly Watson
Present
Commissioner Julie Stolnack
Present
Commissioner Dave Lubs
Absent
Vice Chairperson Lee Davis
Absent
Chairperson Bob Motta
Present
All Commissioners were present via Zoom teleconference
ALSO PRESENT — via teleconference
Melissa McCollum, Community Services Director
Lifan Xu, City Engineer
Christopher Hentzen, Parks Superintendent
Monse Palacios, Senior Administrative Analyst
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1. APPROVAL OF THE MINUTES of the Recreation and Parks Commission Regular
Meeting of June 16, 2021. (Commission Action Required)
Chairperson Bob Motta noted a discrepancy under the director report. Melissa
congratulated Dave Lubs not Lee Davis for being reappointed.
MOTIONED by Chairperson Motta and SECONDED by Commissioner Watson to approve
the minutes with the noted changes of the June 16, 2021 meeting. Voice vote followed.
MOTION CARRIED 3-0.
F. UNFINISHED BUSINESS- None
G. NEW BUSINESS —
1. Potential Expansion of the Checkout Building Restroom Improvement Project
Motioned by Chairperson Motta and SECONDED by Commissioner Stolnack to approve
option 1 of the Checkout Building Restroom Improvement Project. Voice vote followed.
MOTION CARRIED 2-1.
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a. Aquatics: None
b. Gateway Committee: None
d. Transportation Committee: Transportation is having difficulty hiring appropriate
drivers. Together with staff a multi -tier temporary solution will be presented.
Doctor dial a ride — Yellow Cab voucher
Lunch time shuttle -Lyft agreement
Beach Shuttle- METRO micro $1 .00 ride.
Airport transportation is pending
e. Youth Sports Council: Upcoming meeting August 241h.
2. DEPARTMENT STAFF REPORTS -
a. Melissa McCollum, Community Services Director for Arecia Hester
• Written report submitted.
• Halloween Frolic will be on Saturday, October 301h 12:00pm-5:00pm
b. Christopher Hentzen, Park Maintenance Superintendent
• Written report submitted.
• Kelly inquired regarding current tree removals at Recreation Park. Christopher
informed her the tree was diseased. Replacement trees will be planted.
3. DEPARTMENT DIRECTOR REPORT — Melissa McCollum, Community Services Director
• Written report submitted.
• Hockey Rink ribbon cutting will be Thursday, August 26. Ribbon cutting will be
4:45 p m.
• Have received 588 surveys in August for the Needs Assessment. The third survey which
will dive in deeper will be up from September 1 -15'h.
• Main Street Car Show sponsored by Chamber of Commerce on Saturday, August 21 Sr.
• Art Walk on Saturday, August 281h from 3:00pm-9:00pm.
I. COMMISSIONER'S COMMENTS —
Commissioner Watson: Get outside and visit the Farmers Market. We would like to grow the
Market and it is a great way to get outside.
Commissioner Stolnack: Attended Concerts in the Park and congratulated staff for their
great work. Would like to possibly have hometown bands at the Concerts in the Park
Commissioner Lubs: Absent
Vice Chairperson Davis: Absent
Chairperson Motta: None
J. ADJOURNMENT —
The meeting was adjourned at 6:57 p.m. The next Regular Commission Meeting is scheduled
for Wednesday, September 15, 2021 at 6:00 p.m. via Zoom.
CITY OF EL SEGUNDO
COMMUNITY SERVICES DEPARTMENT
INTER -DEPARTMENT CORRESPONDENCE
DATE: September 15, 2021
TO: Recreation and Parks Commission
FROM: Arecia Hester, Recreation Superintendent
SUBJECT: Recreation Division Report
Aquatics- August
The Plunge continues to be closed through the COVID-19 pandemic.
"Please see attached report to review aquatic center activity.
Joslyn Center- August
Outreach volunteers helped deliver a total of 376 meals in the month of August.
Farmers Market
There were approximately 1850 visitors attending the market during the month of August.
Certified Farmers 7
Food Vendors 21
Craft Vendors 6
Teen Advisory Committee (TAC)
The TAC held their monthly meeting on August 2. Thursday, August 19 the Teen Advisory Committee hosted a
Teen BBQ and Movie Night at the Fire Circle in Recreation Park. Teens were invited to join the committee
members for an afternoon of socializing, barbeque, and an outdoor movie screening of "Luca". 55 teens attended
the event, and even more teens came and went throughout the evening to enjoy an opportunity of catching up with
friends before school returns.
Teen Center
On Wednesday, August 25 the El Segundo Teen Center reopened its doors. The Teen Center is open Monday
1:30pm to 8:00pm, Tuesday -Friday 2:30pm-8:00pm, and Saturday 12:00pm to 8:00pm. The Teen Center received
a collective attendance of 183 teens in the 6 days of being open in August.
Summer Camps
August 20 marked the last day of 2021 summer day camps. The department offered 9 weeks of day camps that
included both Recreation Staff led programs and contracted programs. The summer camp offerings included
Camp Cowabunga, Tiny Tot, Champ Camp Skateboard Camp, and Champ Camp Beach Camp. This summer's
day camps brought in a total of 915 registered participants.
Clubhouse
On Monday, August 2 the Clubhouse reopened to the public for front desk hours and public restrooms. The
Clubhouse is open Monday -Friday gam to 4pm, and Saturday 9am to 1 pm.
The George E. Gordon Jr. Clubhouse was programmed with recreation activities for a total of 19 days in August
and hosted an additional 4 days of reservations. Reservations consisted of 2 days of HR testing, 1 day of Youth
Sports Council Meeting, and 1 day for AYSO meeting. These stats do not include contract or staff led program
usage.
Starting July 6, the clubhouse opened its doors to class participants of adult tap with Carol Well, and adult fitness
and Pilates with Victoria Sarnia. The classes had a combined total of 26 adult participants. The summer contract
classes concluded at the end of August and were a trial for the additional class offerings that are starting in
September.
Sports
• Tennis Courts are now unlocked
• Picnic reservations are available
• Special Event Permits are available
• Snack Bars are now allowed
ACTIVITY
# RESERVATIONS
Pickleball
727
Tennis
900
Basketball
47
Adult Sports
The deadline to register for co-ed 7v7 soccer is Thursday, 9/6/2021.
We had a total of 29 teams this summer for the Adult Coed Softball League. Each weeknight has a total of six
teams participating with Wednesday being the exception which has five total teams.
Monday: 99 participants
Tuesday: 94 participants
Wednesday: 85 participants (5 teams)
Thursday: 91 participants
Friday: 90 participants
Total: 459 participants
Social Media Stats-
Facebook — August 2021— 0 New Followers, 2530 Followers
Instagram — August 2021 — 28 New Followers, 2003 Followers
SERVICES AQUATICS CENTER August Report
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Programming
$
Number of Participants
Starting August 23rd, the Aquatics Center welcomed two new water fitness classes to the pool, Aqua Zumba and S'wetl We are the first pool
on the west coast to offer a S'Wet class at
our facility. We are happy to offer
16 fitness classes
a week! Swim lesson data for August was
present on the July report as the registration and start dates overlapped
months.
Water Fitness Classes
August Aerobics
$6,488.00
1213
August S'Wet
$612.50
57
August Aqua Zumba
$322.50
30
Totals
$7,423.00
1300
Public Lap Swimming
$
Number of Customer Lane Reservations
This month we started having two lanes available
during lap swim times for drop in participants. It started slow, but is starting to become
more and more popular.
August Lap Swimming
Reservations
$13,186.00
7191
Drop In
$356.00
222
Totals
$13,186.00
7413
Recreation Swim
Number of Families
$
Number of Individual Participants
Aquatics Center Recreation Swim
$3,285.00
1086
Hilltop Recreation Swim
$1,276.00
1444
Totals
$4,561.00
2530
Annual Membership Sales at the Aquatics Center
$
Memberships sold
Wiseburn Rec IDs
Adult ID
$435.00
31
Wiseburn ReclDs
Senior ID
$10.00
2
Wiseburn ReclDs
Youth ID
$605.00
15
Wiseburn ReclDs
Infant ID
$10.00
2
El Segundo Rec IDs
Adult ID
$420.00
33
El Segundo Rec IDs
Senior ID
$5.00
1
El Segundo Rec IDs
Youth ID
$230.00
25
Totals
$1,715.00
109
Membership Sales
Passes Purchased to use towards Lane Rentals
Punch Passes
10 Punch Pass
$1,671.00
42
20 Punch Pass
$2,374.00
31
30 Punch Pass
$7,650.00
78
Membership Passes
30 Day
$200.00
7
90 Day
$970.00
8
Annual
$2,600.00
7
Totals
$15,465.00
173
Permit Groups
Short Lane Hours
$
Estimated Participants (4 to 5 per lane)
This month most of our permit groups took time off. This allowed for temporary additional time
for some of our smaller groups, and some
flexibilty with staffing.
Alpha
618.00
$9,579.00
2472
Beach Cities
50.00
$775.00
200
SCAQ
552.00
$5,796.00
2760
South Bay United
574.00
$3,949.00
2296
Tower 26
313.00
$3,619.88
1565
Trojan
270.00
$2,322.00
1080
Coastal
220.00
$1,892.00
660
Totals
2597.00
$27,932.88
11033.00
Events
$
Number of Days
Training Rental
Camp Del Corazon
$894.00
2
Totals
$894.00
2
Total Revenue
Estimated Amount of Visitors in August
$71,176.88
22276.00
CITY OF EL SEGUNDO
PUBLIC WORKS DEPARTMENT
"El Segundo 's Backyard"
INTER -DEPARTMENT CORRESPONDENCE
DATE September 15, 2021
TO Recreation and Parks Commission
FROM Christopher Hentzen, Park Maintenance Superintendent
SUBJECT Parks Division Report
Parks, Proiects, Improvements
• Routine maintenance continues throughout the parks.
• Installed trees at Camp Eucalyptus
• Prepped Richmond Field and Brett Field for AYSO soccer season.
• Review meeting with SCE regarding lease agreement renewal for
Independence, Constitution, Washington, and Freedom Parks regarding tree
policy.
Tree Report
• The city tree crew performed trimming/tree removals per requests.
• Installed replacement trees at various locations including Memory Row.
• Met with West Coast Arborist to kick off Fiscal Year 21/22 contracted work.
Initial work to include updating city's tree inventory.
CITY OF EL SEGUNDO
COMMUNITY SERVICES DEPARTMENT
DATE: September 9, 2021
TO: Recreation and Parks Commission
FROM: Melissa McCollum, Commuity Services Director
SUBJECT: Community Services Updates
Recreation Park Needs Assessment
El Segundo Herald Ad
9/9/2021
Recreation Park Online Survey #2 is available from September 1-September 15. Paper surveys are available at
recreational facilities in El Segundo, the El Segundo Public Library, and Park Vista. This survey will help prioritize
projects and determine if the community is open to a new multigenerational center and eventual removal of older
facilities to make room for additional outdoor recreation opportunities. The recommendation is being considered
due to rising costs for improvements on older facilities, ADA improvement costs, and overall low usage of current
buildings.
RJM Design Group will make a detailed presentation about Recreation Park Needs Assessment findings and
related recommendations at the Recreation and Parks Commission Meeting on October 20, 2021. All El Segundo
community members are invited and encouraged to attend.
Community Highlights — Hockey Rink Ribbon Cutting, Commissioner Kelly Watson's Author Talk, and
Art Walk 2021
Successful events this past month include celebration of the Hockey Rink Renovation at Recreation Park,
Commissioner Kelly Watson's Author Talk at the El Segundo Public Library, and the Art Walk supported by the
City's Cultural Development Fund.
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Protocol for Organized Youth Sports: Appendix S
Requirements for youth sports leagues were updated by the County of Los Angeles Department of Public Health
and went into effect on September 1, 2021. The updated protocol —
httD://WWW.Dublichealth.lacountv.aov/media/Coronavirus/does/Drotocols/ReODenina YouthSDorts.Ddf —outlines
routine COVID-19 testing guidelines for vaccinated and unvaccinated athletes, staff, coaches, and volunteers.
Active Aging Week: October 4-10, 2021
El Segundo's celebration of Active Aging Week is intended to give older adults the opportunity to experience
wellness activities and exercise in a safe, supportive environment. It also promotes the benefits of healthier, more
active lifestyles across the life span. Please see the attached flyer for descriptions of upcoming Zoom and in
person opportunities for exercise, drawing, socializing, and other activities.
City Council Commendation
The City Council recognized the Community Services Department on September 7, 2021 for "their significant
contributions to community wellbeing this summer." See the attached commendation for details about the reach
and impact of the Recreation and Library Divisions during the past few months. I echo the City Council's
appreciation for every Community Services staff member. It's definitely been a huge team effort during a
challenging time.
Looking Ahead
City Council Agenda Forecast — Upcoming items for consideration include a Plunge Design Agreement, Aquatics
& Recreation Fees, and the Recreation Park Needs Assessment
Upcoming Recreation & Parks Commission Meetings — Recreation Park Needs Assessment and Aquatics
Updates
October
October 4:
• Genealogy Club meets in the Library's Community Room at 11:00 a.m.
Tuesday, October 5:
• Experts in Arthritis presented by Carol Hahn MSN, RN, RYT, CPT, CDP at
11:00 a.m. in the Library's Community Room.
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• Chair Yoga/Meditation via Zoom. Contact the Reference Desk for further details.
9:00 a.m.
• A Walk in the Park: Low -Intensity Walking and Balance Exercise
in a social setting. Meets in Library Park 1:00 p.m. - 1:45 p.m.
Thursday October 7:
• BINGO! Join us in the Library's Community Room for a fun morning of BINGO!
Prizes included. 11:00 a.m.
Friday, October 6
• just Draw with ESMoA. Participate in person or on Zoom. Please contact ESMoA
for further information at 424-277-1020, 10:00 a.m. - 11:00 a.m.
Saturday, Octr-k 0-
The Fair on Richmond Street (on Main Street this year) Stroll down Main Street to
enjoy the festivities of our community street fair. 9:00 a.m. - 5:00 p.m.
Sunday, October 10:
• Invite a Friend to Coffee and Conversation.
*For additional information on any of the events, please contact the
Reference Desk at 310-524-2728 or refdesk@elsegundo.org
COMMUNITY . •... •
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WHEREAS, Recreation and Library facilities and programs are an integral part of the El
Segundo community and are vitally important to establishing and
maintaining quality of life, ensuring the physical and emotional health of all
citizens; and providing opportunities for children, teens, and adults to
connect with nature, books, art, and each other; and
WHEREAS, Community Services staff acted quickly and thoughtfully to maintain access
to recreational and educational facilities and provide beloved and
reimagined experiences during a time of great challenge; and
WHEREAS, between June -August 2021, over 9000 people attended the Summer
Concert Series, 915 played, learned, and made friends at day camps, 4100
celebrated July 4t" at Rec Park, 635 participated in the Summer Reading
Program with 263,949 minutes read, over 19,000 visited the library, 3435
shopped at the Farmer's Market, 19,973 reserved lanes for lap swim, 2539
reserved courts for tennis and pickleball, 459 competed on 29 Adult Softball
League teams, 351 participated in outdoor storytimes, a small fairy garden
arose outside of the Children's Library, eight poets and artists interacted with
residents and visitors during the City's first Art + Dine series, and the
Aquatics Center hosted the Olympic Gold Medalist USA Women's National
Water Polo Team vs the Bronze Medalist Hungarian National Team as well
as the USA Water Polo National Junior Olympics.
NOW, THEREFORE, on this 711, day of September, 2021, the Mayor and Members of the
City Council of the City of El Segundo, California, hereby commend all of our Community
Services staff for their significant contributions to community wellbeing this summer.
Mayor Drew Boyles
Mayor Fro 7em Chris 1Timentel Council Mem6erScot Tricot
Council Member Lance Giroux Council Member Carol Pirsztuk