2021-08-18 Recreation Parks Commission AgendaAGENDA
Recreation & Parks Commission
Wednesday, August 18, 2021 6:00 p.m.
DUE TO THE COVID-19 EMERGENCY, THIS
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EXECUTIVE ORDER N-29-20
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MEETING OF THE RECREATION AND PARKS COMMISSION
Wednesday, August 18, 2021 at 6:00 p.m.
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE — Chairperson Motta
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E. PUBLIC COMMUNICATIONS -(Related to Commission business only and that is within the subject matter
under the jurisdiction of the Commission — 5 minutes per person; 30 minutes total. The Brown Act does not allow the
Commission to take action on any item not on the agenda.)
F. CONSENT CALENDAR
1. APPROVAL OF THE MINUTES of the Recreation and Parks Commission Meeting
of June 16, 2021. (Commission Action Required)
Recommendation: (1) Approval
G. UNFINISHED BUSINESS
None
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1. Potential Expansion of the Checkout Building Restroom Improvement Project
Recommendation: (1) Review proposed options and provide a recommendation to City
Council to move forward with Option 1 for the Checkout Building Restroom Improvements
Project
I. REPORTS
1. REPORTS OF SUBCOMMITTEES
a. Aquatics Subcommittee
b. Gateway Committee
c. Transportation Subcommittee
d. Youth Sports Council
2. STAFF REPORTS
a. Arecia Hester, Recreation Superintendent
b. Christopher Hentzen, Parks Maintenance Superintendent
3. DIRECTOR REPORTS
a. Elias Sassoon, Director of Public Works
b. Melissa McCollum, Community Services Director
E
J. COMMISSIONER COMMENTS
Commissioner Watson
Commissioner Stolnack
Commissioner Lubs
Vice Chairperson Davis
Chairperson Motta
K. ADJOURNMENT
Adjourn to the next Regular Meeting on Wednesday, September 15, 2021 at 6:00 p.m.
at City Council Chambers, 350 Main Street, El Segundo, CA 90245.
Posted by:
Date:
Time:
CITY OF EL SEGUNDO
RECREATION AND PARKS COMMISSION
MEETING MINUTES
Wednesday, June 16, 2021, 6:00 p.m.
This meeting was conducted virtually via Zoom conferencing
A. CALL TO ORDER — The meeting of the Recreation and Parks Commission was called to order by
Chairperson Motta at 6:05 p.m. via zoom.
B. PLEDGE OF ALLEGIANCE — Led by Chairperson Motta
C. ROLL CALL — via teleconference
Commissioner Kelly Watson
Present
Commissioner Julie Stolnack
Present
Commissioner Dave Lubs
Absent
Vice Chairperson Lee Davis
Present
Chairperson Bob Motta
Present
All Commissioners were present via Zoom teleconference
ALSO PRESENT — via teleconference
Melissa McCollum, Community Services Director
Elias Sassoon, Public Works Director
Arecia Hester, Recreation Superintendent
Christopher Hentzen, Parks Superintendent
Monse Palacios, Senior Administrative Analyst
D. PRESENTATION-
1 . Melissa McCollum, Community Services Director thanked Connie Thrasher for her
leadership and assistance in developing a Pickleball program in El Segundo.
2. Devon Zamora, Recreation Coordinator introduced the Teen Advisory Committee Chair
Sofia Earley, Vice -Chair Samantha Lindsay, and Secretary James Baldino.
3. Fourth of July firework show will begin at 9:00pm. All parks will have a few board
games for residents to enjoy.
4. COVID-1 9 Update -Most facilities are open. Swim classes are now open, summer
camps have begun.
E. PUBLIC COMMUNICATIONS — None
F. CONSENT CALENDAR —
1. APPROVAL OF THE MINUTES of the Recreation and Parks Commission Regular
Meeting of May 19, 2021. (Commission Action Required)
MOTIONED by Vice Chairperson Davis and SECONDED by Commissioner Stolnack to
approve the minutes of the May 19, 2021 meeting. MOTION CARRIED 4-0. Voice vote
followed.
G. UNFINISHED BUSINESS- None
H. NEW BUSINESS —
1. Discussion and possible action regarding cancellation of the Regular Meeting of
the Recreation and Parks Commission on July 21, 2021. (Commission Action
Required)
Motioned by Chairperson Motta and SECONDED by Vice Chairperson Davis to cancel the
July 215} regular meeting.
MOTION CARRIED 5-0. Voice vote followed.
I. REPORTS —
1. REPORTS OF SUBCOMMITTEES
a. Aquatics:
Moving forward with the concept of the plunge. Look forward to getting aquatics to
the next level. Elias is working with Mithun to proceed.
b. Gateway Committee: None
d. Transportation Committee:
The city is interested and will conduct further research into METRO Micro.
This new ride -share service is similar to Uber and Lyft.
e. Youth Sports Council: None
2. DEPARTMENT STAFF REPORTS -
a. Arecia Hester, Recreation Superintendent
• Written report submitted.
• July is National Park & Recreation Month
b. Christopher Hentzen, Park Maintenance Superintendent
• Written report submitted.
• COVID signs are being removed. A replacement slide has been ordered for
Sycamore Park.
• Commissioner Julie Stolnack informed Christopher that the median on ES Blvd and
Imperial has not been cleaned.
3. DEPARTMENT DIRECTOR REPORT — Melissa McCollum, Community Services Director
• Written report submitted.
• Congratulated Kelly, Bob and Lee for being reappointed to the commission.
J. COMMISSIONER'S COMMENTS —
Commissioner Watson: Thanked Connie for the pickleball demonstration. Thanked Devon and
the Teen Advisory Committee. Recommended a book called Finding the Mother Tree.
Commissioner Stolnack: Thanked staff for all their work during COVID. Jim Morris passed
away.
Commissioner Lubs: Absent
Vice Chairperson Davis: ES Wiseburn Unified School District Aquatic Center will be hosting a
USA vs Hungary water polo game as well as the National Jr Olympics.
Chairperson Motta: Thanked staff for all their work during the past 2 years.
J. ADJOURNMENT —
The meeting was adjourned at 7:03 p.m. The next Regular Commission Meeting is scheduled
for Wednesday, June 16, 2021 at 6:00 p.m. via Zoom.
Recreation and Parks Agenda Statement
Meeting Date: August 18, 2021
Agenda Heading: New Business
TITLE:
Potential expansion of the Checkout Building Restroom Improvement Project.
RECOMMENDATION:
1. Review proposed options and provide a recommendation to City Council to move forward
for the Checkout Building Restroom Improvements Project.
BACKGROUND:
Constructed in the late 1950's, the Checkout Building is one of the most active buildings in
Recreation Park, supplying visitors with equipment to use on the park's various courts and in its
baseball fields. Its public restrooms serve the entire park, are used frequently, and need updating
to comply with current accessibility standards. City Council directed Public Works to upgrade the
existing restrooms with a $200,000 project budget.
DISCUSSION:
Public Works Department retained Omnis Consulting Inc., to design the project. Designs would
also remove accessibility barriers and provide ADA compliance. During design review, it was
apparent that removing accessibility barriers in the existing restrooms would significantly
decrease user capacity with reduced number of available toilet stalls and sinks due to ADA
compliance requirement.
Public Works Buildings Maintenance staff offered a solution to this issue. The north part of the
building is currently used for storage. However, they were once restrooms with shower stalls for
the court areas, and their water/sewer connections are still in place. Public Works staff has
spoken to Community Services staff and the items stored there could be moved elsewhere.
There are two scope -of -work options are now available for the Checkout Building's restroom
improvements:
Option 1 (recommended) would remove accessibility barriers to upgrade the existing
restrooms as Family/ADA-compliant restrooms, and then convert the north portion of the
Checkout Building into additional restrooms for general public use. This will almost triple
the existing restroom area for the checkout building. A Baby changing table can be
added to each Family rest room. The building's mechanical room would also have to be
modified to move electrical panels into it and to install a new water heater to
accommodate a greater volume of water.
• Option 2 (the original proposal) would remove accessibility barriers only in the existing
restrooms, making them ADA-compliant restrooms with significantly reduced capacity.
Estimated costs for each option are shown below:
Option 1
Family Restroom
and Restroom Expansion
Option 2
Improve Existing
Restrooms Only
Estimated Cost
Difference
Design
$60,000
$ 24,880
$35,120
Construction
$ 440,000
$170,000
$270,000
TOTAL ESTIMATE
$500,000
$194,880
$305,120
Anticipated schedules for bidding and construction of both options are:
• Option 1
o Project design, plan review — August to December 2021
o Project bid — January/February 2022
o Project award and contract processing — March 2022
o Phased project construction — April to October 2022
• Option 2
o Project bid — August/September 2021
o Project award and contract processing — October 2021
o Project construction — November 2021 to February 2022
Option 1 would serve more people, which would better accommodate Community Services events
that draw large crowds. It would also provide family amenities that Option 2 cannot. Construction
would be phased so that the Family/ADA compliant restrooms would be usable while work occurs
on the north area. In the future, should repair work occur in one restroom that would render it
temporarily closed, the public would still have restrooms to use.
Staff therefore recommends that the Recreation and Parks Commission endorse Option 1 to City
Council to expand the Checkout Building Restroom Improvements Project.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 1: Enhance Customer Service, Engagement and Communication; Embrace
Diversity, Equity and Inclusion
Objective A: El Segundo provides unparalleled service to internal and external
customers.
Goal 4: Develop Quality Infrastructure and Technology
Objective A: El Segundo's physical infrastructure supports an appealing, safe, and
effective City.
PREPARED BY: Floriza Rivera, Principal Engineer
REVIEWED BY: Lifan Xu, City Engineer
APPROVED BY: Elias Sassoon, Public Works Director
Melissa McCollum, Community Services Director
CITY OF EL SEGUNDO
COMMUNITY SERVICES DEPARTMENT
INTER -DEPARTMENT CORRESPONDENCE
DATE: August 18, 2021
TO: Recreation and Parks Commission
FROM: Arecia Hester, Recreation Superintendent
SUBJECT: Recreation Division Report
Aquatics- July
The Plunge continues to be closed through the COVID-19 pandemic.
"Please see attached report to review aquatic center activity.
Joslyn Center- July
Outreach volunteers helped deliver a total of 618 meals in the month of July.
Transportation
Currently the Transportation program is not operating and is under review. The Transportation Committee will give
an updated report.
Farmers Market
There were approximately 945 visitors attending the market during the month of July.
Certified Farmers 7
Food Vendors 17
Craft Vendors 6
Skate Park
Beginning July 1, the skate park fully reopened to the public for free use. Reservations are no longer required.
Teen Advisory Committee (TAC)
The TAC held their monthly meeting at the Teen Center on July 12. The group planned out and decided on details
of their first teen -oriented event. On Thursday, August 19 the Teen Advisory Committee will be hosting a teen
movie and BBQ night at the Fire Circle in Recreation Park. Teens will be invited to join the committee members for
an afternoon of socializing and catching up before school returns.
Summer Camps
In the month of July, there were three weeks of summer camps which included Camp Cowabunga, Tiny Tot,
Skateboard Camp and Beach Camp which accommodated a total of 238 participants.
Contract Classes
Starting July 6, the Clubhouse opened its doors to class participants. We now have Adult Tap with Carol Well, and
Adult Fitness and Pilates with Victoria Samia. The classes have a combined total of adult 26 participants. The fall
class session starts in September, which will include more class offerings with more instructors.
Staff and Hiring
In July, we hired Recreation Assistants and started training them in the Community Services Department. We are
currently holding interviews for Recreation Leader and Senior Recreation Leader as well.
Sports
• Tennis Courts are now unlocked
• Picnic reservations are available
• Special Event Permits are available
• Snack Bars are now allowed
ACTIVITY
# RESERVATIONS
Pickle Ball
769
Tennis
1049
Basket Ball
63
Social Media Stats-
Facebook — July 2021-28 New Followers, 2530 Followers
Instagram — July 2021 — 82 New Followers, 1975 Followers
�SEMUN
RVI ESITY AQUATICS CENTER June Report
Programming $ Number of Participants
Summer programming went off with a bang! Some highlights include 3 sessions of group lessons (morning offerings for lower levels and afternoon
offerings for all levels). For the first time, we offered three days of the week exclusively for private lessons.
We added an afternoon water aerobics class
Mon-Thur 6-7pm, and introduced a new contractor, Saul Gonzalez and
his specialized Adaptive Swim Lesson program, Swim with Me.
Water Aerobics
June Registered
$3,248.00
928
Aquatics Center Swim Lessons
Session A & B
Group Lessons
$16,113.60
347
Session 1
Private Lessons
$7,460.00
79
Adaptive Lessons
$1,615.66
7
Hilltop Pool Lessons
Session A & B
Group Lessons
$4,483.20
109
Session 1
Private Lessons
$715.00
7
Aquatics Camp
$4,180.00
47
_ Totals
$37,815.46
1524
Public Lap Swimming
$
Number of Customer Lane Reservations
June Lap Swimming
$13,340.00
7000
Totals
$13,340.00
7000
Family/Recreation Swim Number of Families
$
Number of Individual Participants
On June 14th we changed all Recreation swim to a drop in format for families
with normal capacity limits. Hilltop continued to be open for extended
hours 11am-6pm, and the
Aquatics Center offered 12-3pm
everyday with a Friday night 7-9pm option.
June 1-13 Family Swim
28
$1,656.00
450
Aquatics Center Recreation Swim
$1,568.00
541
Hilltop Recreation Swim
$1,474.00
1479
Totals
28
$4,698.00
2470
Annual Membership Sales at the Aquatics Center
$
Memberships sold
Wiseburn Rec IDs
Adult ID
$1,545.00
103
Wiseburn Rec IDs
Senior ID
$30.00
6
Wiseburn Rec IDs
Youth ID
$1,150.00
115
Wiseburn Rec IDs
Infant ID
$50.00
10
El Segundo Rec IDs
Adult ID
$900.00
62
El Segundo Rec IDs
Senior ID
$265.00
12
El Segundo Rec IDs
Youth I
$390.00
39
El Segundo Rec IDs
Infant ID
$45.00
9
Totals
$4,375.00
356
Membership Sales
Passes Purchased to use towards Lane Rentals
Punch Passes
10 Punch Pass
$2,516.00
68
20 Punch Pass
$2,408.00
33
30 Punch Pass
$7,425.00
77
Membership Passes
30 Day
$400.00
8
90 Day
$2,437.00
20
Annual
$1,800.00
4
Totals
$16,986.00
210
Permit Groups Short Lane Hours
$
Estimated Participants (4 to 5 per lane)
Alpha
862.50
$12,868.75
3450
Beach Cities
1008.00
$16,524.00
4032
SCAQ
522.00
$5,481.00
2610
South Bay United
617.00
$4,189.00
2468
Tower26
336.75
$3,535.88
1683.75
Trojan
555.00
$4,885.00
2220
Coastal
60.00
$516.00
180
Totals
3961.25
$47,999.63
16643.75
Events
$
Number of Events
During June the Aquatics Center hosted the USA Women's National Water Polo
Team vs. the Hungarian National Team. The match was covered by ESPN,
and brought a ton of excitement to the facility. Later on that month, Alpha Aquatics,
hosted a Junior
Age Group Swim Meet that hosted participants from
all around Southern
California.
JAG Swim Meet
Alpha Aquatics
$8,630.00
2
USA vs Hungary
USAWP
$2,363.00
1
Totals
$10,993.00
3
Total Revenue
Estimated Amount of Visitors in June
$136,207.09
27637.75
'S RVICES1TY AQUATICS CENTER July Report
Programming
$
Number of Participants
Water Aerobics
July Registered
$3,934.00
1124
Aquatics Center Swim Lessons
Session B & C
Group Lessons
$10,840.00
257
Session 2
Private Lessons
$7,775.00
83
Hilltop Pool Lessons
Session B & C
Group Lessons
$2,744.00
64
Session 2
Private Lessons
$735.00
8
Lifeguard Certification Class
$1,575.00
12
Totals
$27,603.00
1548
Public Lap Swimming
$
Number of Customer Lane Reservations
June Lap Swimming
$11,622.00
6178
Totals
$11,622.00
6178
Family/Recreation Swim
Number of Families
$
Number of Individual Participants
Aquatics Center Recreation Swim
$3,121.00
909
Hilltop Recreation Swim
$2,689.50
2362
Totals
$5,810.50
3271
Annual Membership Sales at the Aquatics Center
$
Memberships sold
Wiseburn Rec IDs
Adult ID
$630.00
42
Wiseburn Rec IDs
Senior ID
$20.00
4
Wiseburn Rec IDs
Youth ID
$350.00
37
Wiseburn Rec IDs
Infant ID
$30.00
6
El Segundo Rec IDs
Adult ID
$750.00
49
El Segundo Rec IDs
Senior ID
$25.00
5
El Segundo Rec IDs
Youth ID
$380.00
40
Totals
$2,185.00
183
Membership Sales
Passes Purchased to use towards Lane Rentals
Punch Passes
10 Punch Pass
$2,547.00
61
20 Punch Pass
$1,381.00
19
30 Punch Pass
$6,075.00
61
Membership Passes
30 Day
$980.00
18
90 Day
$855.00
6
Annual
$1,400.00
6
Totals
$13,238.00
171
Permit Groups
Short Lane Hours
$
Estimated Participants (4 to 5 per lane)
Alpha
802.50
$12,358.75
3210
Beach Cities
866.00
$13,363.00
3464
SCAQ
428.00
$4,494.00
2140
South Bay United
610.00
$4,026.00
2440
Tower 26
281.25
$2,953.13
1406.25
Trojan
440.00
$3,784.00
1760
Coastal
100.00
$860.00
300
Totals
3527.75
$41,838.88
14720.25
Events
$
Number of Events
From July 17-20th and July 22-25, the El Segundo Wiseburn Aquatics Center hosted session 1 and 2 of the Junior Olympics Water Polo
Tournament with the help of Trojan Water Polo Club. Over the course of 8 tournament
days, the
Aquatics Center and surrounding City of El
Segundo establishments welcomed over 150 teams
to enjoy our many
amentities.
Junior OlympicsWP
USAWP
$28,840.00
8
Totals
$28,840.00
8
Total Revenue
Estimated Amount of Visitors in July
$131,137.38
25717.25
CITY OF EL SEGUNDO
PUBLIC WORKS DEPARTMENT
'El Segundo 's Backyard"
INTER -DEPARTMENT CORRESPONDENCE
DATE August 18,2021
TO Recreation and Parks Commission
FROM Christopher Hentzen, Park Maintenance Superintendent
SUBJECT Parks Division Report
Parks, Proiects, Improvements
• Routine maintenance continues throughout the parks.
• Installed landscape and irrigation at Stevenson Field fence planter along
Eucalyptus.
• Replaced slide and repaired rubber surfacing at Sycamore Park playground.
• Replaced dugout bench at Stevenson Field.
• Temporary fix for Large Dog Park fencing. Removed dead tree. Brought in
fill dirt to fill in holes, cover exposed tree roots and create berm at fence
base.
• Water bottle filling station scheduled for Campus El Segundo.
Tree Report
• The city tree crew performed trimming and tree removals per requests.
• Installed replacement trees at various locations.
CITY OF EL SEGUNDO
COMMUNITY SERVICES DEPARTMENT
DATE: August 12, 2021
TO: Recreation and Parks Commission
FROM: Melissa McCollum, Commuity Services Director
SUBJECT: Community Services Updates
Recreation Park Needs Assessment
Recreation Park Needs Assessment progress continues with completion of a Multi -Modal Survey in July, facility
condition assessment reports and accessibility assessment reports, a preliminary program assessment,
Recreation Park Online Survey #1 (with paper copies available at recreation facilities in town and the El Segundo
Public Library), and pop up outreach booths at two summer concerts and the El Segundo Farmer's Market.
Recreation Park Online Survey #2 will be available from September 1-September 15 and will offer community
members the opportunity to provide additional input on project and program priorities.
The Multi -Modal Survey is a statistically valid survey of 300 residents that determines current levels of
participation, and public satisfaction with existing parks, recreation facilities, programs, and services. It also helps
determine public interests, desires, expectations, and priorities for the future. Online Survey #1 allows the entire
community to provide input on desired improvements. To date, over 500 surveys have been submitted. Online
Survey #1 closes August 16, 2021.
In addition, the project website is always available for community members to experience and learn about the
project, understand the extent of planning considerations, and provide feedback. Dozens of additional comments
have been gathered via the Feedback button on the project website.
Current highlights based on the Multi -Modal Survey only include:
• 83% approve of parks, trees and facilities maintenance (4.7% disapprove and 12.3% are unsure)
• 76% approve of recreation programs, activities and community events planning (4.3% disapprove and
19.7% unsure)
• 82% rate overall quality of recreational facilities as good or excellent
• Most residents (59%) participate in classes or recreation programs several times a year or more
• 84% rate overall quality of classes and recreation programs as good or excellent
• 50% use Recreation Park the most (59.3% if you include answers with specific facilities mentioned)
• 67% list passive recreation as their most common park activities (active, self -led recreation activities,
organized recreation classes, and organized sports also rank high)
• 31 % visit Recreation Park more than once a week
• 22% participate in pickleball at Recreation Park
• 39% play tennis at Recreation Park
• 20% skateboard at the City's Skate Park
• 34% participate in activities at the Joslyn Center
• 40% visit the Gordon Clubhouse
• 29% visit the Teen Center
• Top ranking park and recreation facility projects: Plunge renovation, bathrooms, park maintenance,
Recreation Park playground expansion, and more tennis and pickleball courts
• Top ranking program improvements/expansions: swimming/water aerobics, youth sports,
exercise/fitness/yoga, live music/concerts/entertainment/movies, and classes/camps/activities
July 4t" and Summer Concerts
Beloved community events, including July 4th Fireworks and Summer Concerts, returned this summer. Thank you
to generous local sponsors, including Bill Ruane Realty and Nicol Real Estate Group, for supporting the events
and to Ryan Delgado, Rachel Cummings, and all City staff involved in planning and working the extremely well -
attended events.
2021 Water Polo Junior Olympics
The City of El Segundo Wiseburn Unified School District Aquatics Center was an official site for the 2021 Water
Polo Junior Olympics in July. Over 150 teams came from across the country to compete in the largest age group
water polo tournament in the Nation. Congratulations to Linnea Palmer, Joe Lormans, and the entire aquatics
team for hosting this successful event. The Junior Olympics is scheduled to return to Southern California in 2023.
Hockey Rink Renovation, Ribbon Cutting, and Youth Hockey Clinic
The LA Kings and the City of El Segundo are planning a Ribbon Cutting and Youth Hockey Clinic for Thursday,
August 26 at 3:30 PM to celebrate completion of the inline hockey rink renovation at Recreation Park. Please
save the date for the community celebration.
El Segundo Art Walk
El Segundo Art Walk (ESAW) is returning this year as a one day event on Saturday, August 28 from 3 PM-10 PM.
Businesses throughout Downtown El Segundo and Smoky Hollow will transform their spaces to host local artists
and showcase their work. There will be food trucks, live music, beer gardens, and sponsored art experiences.
Planned activation areas include 314 Main Street (parking lot) and Eucalyptus Street (from Franklin to Grand).
Art & Dine Series
Art & Dine is a pilot program designed to enhance the outdoor dining experience sponsored by the Arts and
Culture Advisory Committee and the Cultural Development Program. During the month of August, community
members are invited to visit the 200 block of Richmond Street to experience art being created on the spot. Each
Friday, two artists will set up a "studio" from 7-10 PM for diners to watch as they create. The artist schedule
follows:
• August 6: Bobby Gordon (poet) & Curtis Green (painter)
• August 13: Alepsis Hernandez (muralist) & Katrina Vazquez (muralist)
• August 20: Nayeli Knudsen (poet) & Francisco Palomares (painter)
• August 27: Michael C. Hsiung (illustrator) & Miki Yokoyama (artist)
Looking Ahead
City Council Agenda Forecast — Upcoming items for consideration include a CicLAvia grant proposal, Plunge
Design Agreement, Aquatics & Recreation Fees, and the Recreation Park Needs Assessment.
Upcoming Recreation & Parks Commission Meetings — Aquatics & Recreation Fees, Recreation Park Needs
Assessment, Transportation, and Scoreboards