CONTRACT 7041 Professional Services AgreementAgreement No. 7041
Agreement No.
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF EL SEGUNDO AND
CITY ADVISORS, LLC
(ON -CALL PLANNING SERVICES)
This AGREEMENT is entered into this 1st day of July, 2024, by and between the
CITY OF EL SEGUNDO, a municipal corporation and general law city ("CITY") and CITY
ADVISORS, a Limited Liability Company ("CONSULTANT").
1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work listed
in the SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by the
terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not
to exceed $50,000.00 per fiscal year for CONSULTANT's services over the
term of this Agreement. CITY may modify this amount as set forth below.
Unless otherwise specified by written amendment to this Agreement, CITY
will pay this sum as specified in the attached Exhibit "A" (Statement of
Qualifications On -Call Planning Services, dated April 12, 2024), which is
incorporated by reference.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit "A"
(Statement of Qualifications On -Call Planning Services, dated April 12,
2024), which is incorporated by reference.
B. CONSULTANT will, in a professional manner, furnish all of the labor,
technical, administrative, professional and other personnel, all supplies and
materials, equipment, printing, vehicles, transportation, office space and
facilities, and all tests, testing and analyses, calculation, and all other means
whatsoever, except as herein otherwise expressly specified to be furnished
by CITY, necessary or proper to perform and complete the work and provide
the professional services required of CONSULTANT by this Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT
will use the appropriate generally accepted professional standards of practice existing at
the time of performance utilized by persons engaged in providing similar services. CITY
will continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of
any deficiencies and CONSULTANT will have fifteen (15) days after such notification to
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cure any shortcomings to CITY's satisfaction. Costs associated with curing the
deficiencies will be borne by CONSULTANT.
4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and
hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit
"A") the tasks performed, the percentage of the task completed during the billing period,
the cumulative percentage completed for each task, the total cost of that work during the
preceding billing month and a cumulative cash flow curve showing projected and actual
expenditures versus time to date.
5. NON -APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT
for current services are within the current budget and within an available, unexhausted
and unencumbered appropriation of the CITY. In the event the CITY has not appropriated
sufficient funds for payment of CONSULTANT services beyond the current fiscal year,
this Agreement will cover only those costs incurred up to the conclusion of the current
fiscal year.
6. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has:
Carefully investigated and considered the scope of services to be
performed;
Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully
acquainted with the conditions there existing, before commencing the
services hereunder. Should CONSULTANT discover any latent or unknown
conditions that may materially affect the performance of the services,
CONSULTANT will immediately inform CITY of such fact and will not
proceed except at CONSULTANT's own risk until written instructions are
received from CITY.
7. TERM. The term of this Agreement will be from July 1, 2024, to June 30, 2026. Unless
otherwise determined by written amendment between the parties, this Agreement will
terminate in the following instances:
A. Completion of the work specified in Exhibit "A" (Statement of Qualifications
On -Call Planning Services, dated April 12, 2024);
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B. Termination as stated in Section 15.
8. TIME FOR PERFORMANCE.
A. CONSULTANT will not perform any work under this Agreement until:
CONSULTANT furnishes proof of insurance as required under
Section 22 of this Agreement; and
CITY gives CONSULTANT a written notice to proceed.
B. Should CONSULTANT begin work on any phase in advance of receiving
written authorization to proceed, any such professional services are at
CONSULTANT's own risk.
9. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the
contracted services. If delay occurs, CONSULTANT must notify the Manager within forty-
eight hours (48 hours), in writing, of the cause and the extent of the delay and how such
delay interferes with the Agreement's schedule. The Manager will extend the completion
time, when appropriate, for the completion of the contracted services.
10. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the
main body of this Agreement takes precedence over the attached Exhibits; this
Agreement supersedes any conflicting provisions. Any inconsistency between the
Exhibits will be resolved in the order in which the Exhibits appear below:
A. Exhibit A, Statement of Qualifications On -Call Planning Services, dated
April 12, 2024.
11. CHANGES. CITY may order changes in the services within the general scope of this
Agreement, consisting of additions, deletions, or other revisions, and the contract sum
and the contract time will be adjusted accordingly. All such changes must be authorized
in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting
from changes in the services will be determined in accordance with written agreement
between the parties.
12.TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
13. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and
certificates that may be required in connection with the performance of services under
this Agreement.
14. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by
CONSULTANT under this Agreement will not be construed to operate as a waiver of any
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rights CITY may have under this Agreement or of any cause of action arising from
CONSULTANT's performance. A waiver by CITY of any breach of any term, covenant,
or condition contained in this Agreement will not be deemed to be a waiver of any
subsequent breach of the same or any other term, covenant, or condition contained in
this Agreement, whether of the same or different character.
15. TERMINATION,.
A. Except as otherwise provided, CITY may terminate this Agreement at any
time with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's
mutual consent. Notice will be in writing at least thirty (30) days before the
effective termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately cease
performance under this Agreement unless otherwise provided in the
termination notice. Except as otherwise provided in the termination notice,
any additional work performed by CONSULTANT after receiving a
termination notice will be performed at CONSULTANT" own cost; CITY will
not be obligated to compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data,
studies, surveys, drawings, maps, reports and other materials prepared by
CONSULTANT will, at CITY's option, become CITY's property, and
CONSULTANT will receive just and equitable compensation for any work
satisfactorily completed up to the effective date of notice of termination, not
to exceed the total costs under Section 1(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may
procure on its own terms services similar to those terminated.
F. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this
Section.
16.OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps,
models, photographs and reports with the exception of Consultant's proprietary computer
models, prepared by CONSULTANT under this Agreement are CITY's property.
CONSULTANT may retain copies of said documents and materials as desired, but will
deliver all original materials to CITY upon CITY's written notice. CITY agrees that use of
CONSULTANT's completed work product, for purposes other than identified in this
Agreement, or use of incomplete work product, is at CITY's own risk.
17. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art
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work, prepared pursuant to this Agreement, will be released by CONSULTANT to any
other person or public CITY without CITY's prior written approval. All press releases,
including graphic display information to be published in newspapers or magazines, will
be approved and distributed solely by CITY, unless otherwise provided by written
agreement between the parties.
18.INDEMNIFICATION.
A. CONSULTANT agrees to the following:
Indemnification for Professional Services. CONSULTANT will
save harmless and indemnify and at CITY's request reimburse
defense costs for CITY and all its officers, volunteers, employees and
representatives from and against any and all suits, actions, or claims,
of any character whatever, brought for, or on account of, any injuries
or damages sustained by any person or property resulting or arising
from any negligent or wrongful act, error or omission by
CONSULTANT or any of CONSULTANT's officers, agents,
employees, or representatives, in the performance of this
Agreement.
i, Indemnification for other Damages. CONSULTANT indemnifies
and holds CITY harmless from and against any claim, action,
damages, costs (including, without limitation, attorney's fees),
injuries, or liability, arising out of this Agreement, or its performance.
Should CITY be named in any suit, or should any claim be brought
against it by suit or otherwise, whether the same be groundless or
not, arising out of this Agreement, or its performance, CONSULTANT
will defend CITY (at CITY's request and with counsel satisfactory to
CITY) and will indemnify CITY for any judgment rendered against it
or any sums paid out in settlement or otherwise.
iii. Exclusion for CEQA Actions. Notwithstanding the foregoing,
CONSULTANT need not indemnify, defend, or hold CITY harmless
in CEQA actions initiated pursuant to Public Resources Code §§
21167 and 21168 where CONSULTANT's work may form the basis
of a lawsuit. However, should CONSULTANT's work, as
contemplated by this Agreement, contain errors or omissions that
results in an adverse ruling against CITY, CONSULTANT agrees to
indemnify and hold CITY harmless to the extent provided for in
Section 18(A)(i).
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will
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survive termination of this Agreement.
D. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 22, and any approval
of said insurance by CITY, are not intended to and will not in any manner
limit or qualify the liabilities and obligations otherwise assumed by
CONSULTANT pursuant to this Agreement, including, without limitation, to
the provisions concerning indemnification.
19.ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without
CITY's written approval are prohibited and will be null and void.
20.INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work and
the manner in which is it performed. CONSULTANT will be free to contract for similar
service to be performed for other employers while under contract with CITY.
CONSULTANT is not an agent or employee of CITY and is not entitled to participate in
any pension plan, insurance, bonus or similar benefits CITY provides for its employees.
Any provision in this Agreement that may appear to give CITY the right to direct
CONSULTANT as to the details of doing the work or to exercise a measure of control
over the work means that CONSULTANT will follow the direction of the CITY as to end
results of the work only.
21.AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free
access at all reasonable times to such records, and the right to examine and audit the
same and to make transcript therefrom, and to inspect all program data, documents,
proceedings and activities. CONSULTANT will retain such financial and program service
records for at least three (3) years after termination or final payment under this
Agreement.
22.INSURANCE.
A. Before commencing performance under this Agreement, and at all other
times this Agreement is effective, CONSULTANT will procure and maintain
the following types of insurance with coverage limits complying, at a
minimum, with the limits set forth below:
Type of Insurance Limits
Commercial general liability: $2,000,000
Professional Liability $1,000,000
Business automobile liability $1,000,000
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Workers compensation Statutory requirement
B. Commercial general liability insurance will meet or exceed the requirements
of ISO-CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set
forth above will be a combined single limit per occurrence for bodily injury,
personal injury, and property damage for the policy coverage. Liability
policies will be endorsed to name CITY, its officials, and employees as
"additional insureds" under said insurance coverage and to state that such
insurance will be deemed "primary" such that any other insurance that may
be carried by CITY will be excess thereto. Such endorsement must be
reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such
insurance will be on an "occurrence," not a "claims made," basis and will not
be cancelable or subject to reduction except upon thirty (30) days prior
written notice to CITY.
C. Professional liability coverage will be on an "occurrence basis" if such
coverage is available, or on a "claims made" basis if not available. When
coverage is provided on a "claims made basis," CONSULTANT will continue
to renew the insurance for a period of three (3) years after this Agreement
expires or is terminated. Such insurance will have the same coverage and
limits as the policy that was in effect during the term of this Agreement, and
will cover CONSULTANT for all claims made by CITY arising out of any
errors or omissions of CONSULTANT, or its officers, employees or agents
during the time this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form
CA 00 01 06 92, including symbol 1 (Any Auto).
E. CONSULTANT will furnish to CITY duly authenticated Certificates of
Insurance evidencing maintenance of the insurance required under this
Agreement and such other evidence of insurance or copies of policies as
may be reasonably required by CITY from time to time. Insurance must be
placed with insurers with a current A.M. Best Company Rating equivalent
to at least a Rating of "A:VII."
F, Should CONSULTANT, for any reason, fail to obtain and maintain the
insurance required by this Agreement, CITY may obtain such coverage at
CONSULTANT's expense and deduct the cost of such insurance from
payments due to CONSULTANT under this Agreement or terminate
pursuant to Section 15.
23. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written
approval to use any consultants while performing any portion of this Agreement. Such
approval must approve of the proposed consultant and the terms of compensation.
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24.INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the
status on the project, which will include a schedule update and a short narrative
description of progress during the past month for each major task, a description of the
work remaining and a description of the work to be done before the next schedule update.
25. NOTICES. All communications to either party by the other party will be deemed made
when received by such party at its respective name and addresses as follows:
.....................
_ .....
If to CONSULTANT: If to CITY:
.w.......................................... .. .............. ....... ........
City Advisors City of El SeAyndo..._.
15 Rastro Street 350 Main Street
Rancho Mission Viejo, CA 92694 El Segundo, CA 90245
Attention:
ention: Stephanie Tomaino Attention: Eduardo Schonborn
..Sto hanie cit-advisors.com eschonborn else undo.or
Any such written communications by mail will be conclusively deemed to have been
received by the addressee upon deposit thereof in the United States Mail, postage
prepaid and properly addressed as noted above. In all other instances, notices will be
deemed given at the time of actual delivery. Changes may be made in the names or
addresses of persons to whom notices are to be given by giving notice in the manner
prescribed in this paragraph.
26. PROHIBITED USE OF ARTIFICIAL INTELLIGENCE.
A. Restriction on Artificial Intelligence Usage. CONSULTANT must not utilize,
employ, or incorporate any form artificial intelligence, machine learning, or
other similar technologies (collectively, "Al") in the provision of professional
services in this Agreement without CITY's express written consent.
B. Exclusions. The Al prohibition set forth directly above will not apply to
general business tools and software that may have Al components but are
not directly involved in the execution or delivery of professional services that
this Agreement covers, provided that such tools and software do not
significantly impact the quality or nature of such services.
C. Notification. CONSULTANT must promptly notify CITY, in writing, of any
proposal to employ Al in connection its provision of services to the CITY
under this Agreement. CITY will have the sole discretion to grant or deny
such proposal.
27. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest
laws and regulations including, without limitation, CITY's conflict of interest regulations.
28. SOLICITATION. CONSULTANT maintains and warrants that it has not employed
nor retained any company or person, other than CONSULTANT's bona fide employee,
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to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not
paid nor has it agreed to pay any company or person, other than CONSULTANT's bona
fide employee, any fee, commission, percentage, brokerage fee, gift or other
consideration contingent upon or resulting from the award or making of this Agreement.
Should CONSULTANT breach or violate this warranty, CITY may rescind this
Agreement without liability.
29.THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of
any other party. There will be no incidental or other beneficiaries of any of
CONSULTANT's or CITY's obligations under this Agreement.
30.INTERPRETATION. This Agreement was drafted in, and will be construed in
accordance with the laws of the State of California, and exclusive venue for any action
involving this agreement will be in Los Angeles County.
31. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state,
and local laws applicable to this Agreement.
32. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire
understanding of the parties. There are no other understandings, terms or other
agreements expressed or implied, oral or written. This Agreement will bind and inure to
the benefit of the parties to this Agreement and any subsequent successors and assigns.
33. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review
this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as
a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or
against either Party.
34. SEVERABILITY. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to
the extent necessary in the opinion of the court to render such portion enforceable and,
as so modified, such portion and the balance of this Agreement will continue in full force
and effect.
35. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this
Agreement and to engage in the actions described herein. This Agreement may be
modified by written amendment. CITY's executive manager, or designee, may execute any
such amendment on behalf of CITY.
36. ELECTRONIC SIGNATURES; SIGNATURE AUTHORITY. This Agreement may be
executed by the Parties on any number of separate counterparts, and all such
counterparts so executed constitute one Agreement binding on all the Parties
notwithstanding that all the Parties are not signatories to the same counterpart. In
accordance with Government Code § 16.5, the Parties agree that this Agreement,
Agreements ancillary to this Agreement, and related documents to be entered into in
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connection with this Agreement will be considered signed when the signature of a party
is delivered by electronic transmission. Such electronic signature will be treated in all
respects as having the same effect as an original signature. CONSULTANT warrants that
its signatory (or signatories, as applicable) to this Agreement has the legal authority to
enter this Agreement and bind CONSULTANT accordingly.
37. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience
of reference only and will not affect the interpretation of this Agreement.
38.TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
39. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire,
flood, explosion, acts of terrorism, war, embargo, government action, civil or military
authority, the natural elements, or other similar causes beyond the Parties' reasonable
control, then the Agreement will immediately terminate without obligation of either party
to the other.
40. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness
and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT
represents that its financial resources, surety and insurance experience, service
experience, completion ability, personnel, current workload, experience in dealing with
private consultants, and experience in dealing with public agencies all suggest that
CONSULTANT is capable of performing the proposed contract and has a demonstrated
capacity to deal fairly and effectively with and to satisfy a public CITY.
[Signatures on next page]
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IN WITNESS WHEREOF the parties hereto have executed this contract the day
and year first hereinabove written.
OF ELQmYSEGUNDO,
icipal co oration.
Darrell George
City Manager
ATT T.
10
Tracy Weaver,
City Clerk
CITY ADVISORS, LLC
Stephanie Tomaino
Owner & Managing Principal
Taxpayer ID No. 90-2376796
APPROVED AS TO FORM:
MARK D. H SLEY, City Attorney
By: ..
Joaqui Vazquez, Assistant City Attorney
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EXHIBIT "A"
Statement of Qualifications On -Call
Planning Services, dated April 12, 2024
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Agreement No. 7041
,
,
Agreement No. 7041
PAGE 2
� 3,, Cover Letter
04. Proposal Summary
05. Services Provided
06, Firm Qualifications
07. Company Data
References
9, Implementation Plan
Current Planning
11. Advance Planning
12. Budgeting & Schedules
Quality Control
4. Key Staffing
16. Resumes
20. Rate Schedule
21, Contact Information
Agreement No. 7041
City of El Segundo
Community Development Department
Attn: Eduardo Schonborn, AICP
350 Main Street
El Segundo, CA 90245
Dear Eduardo:
Thank you for the opportunity to provide a summary of my
company's qualifications. Bridging my passion for public service
with my entrepreneurial spirit, I formed City Advisors to create a
new business model providing technical planning support on an
on -call basis. My company prioritizes community impact over
profits, and this is reflected through my lean organizational
structure and limited overhead, with cost savings passed onto my
client cities. Having worked alongside numerous cities, we are
accustomed to being resourceful and efficient with time, adapting
to changing needs, and developing creative solutions when unique
problems arise.
Additionally, the City Advisors team has personally hired, trained,
and supervised contract planners from multiple firms. These
experiences have given us a unique perspective on the public
agency's expectations related to managing contractors'
schedules and costs, reviewing deliverables, monitoring output,
and ensuring work was completed satisfactory to the City's
standards. With our extensive experience working alongside
development, real estate, and design professionals, as well as the
City Manager's and City Attorney's offices, we excel at balancing
the competing demands of diverse stakeholders. As advocates of
common-sense, solutions -based planning, applicants have
appreciated our collaborative approach to project management.
However, exclusively serving public agency clients has allowed the
company to focus on representing the City's best interests.
I'm deeply thankful for the initial endorsement El Segundo
provided to City Advisors, making you one of my earliest clients.
Over the past year, collaborating with El Segundo's committed
planning team has been a rewarding experience, and I hope to
extend our partnership and further contribute to the City's high -
priority objectives and community initiatives in the years ahead.
Sincerely,
Stephanie Tomaino, AICP
CEO and Managing Principal
Agreement No. 7041
momHISEEMMMMISMEMMMI
Proposal Summarma
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Who We Are.
City Advisors is a contract planning firm dedicated solely to public
agencies, offering both current and long-range planning expertise. Our
team represents a collective of highly -experienced professionals deeply
rooted in California's diverse communities.
Our Mission.
We believe every city, regardless of its means, should have access to top -
tier, reliable technical support. Prioritizing community impact above all,
we're committed to delivering quality, on -time solutions tailored to each
city's unique needs.
How We Can Help.
We're here to support with:
• Advance/Long-Range Planning
Housing Element implementation
• Current Planning
• Community Engagement
• Strategic initiatives
.CONSULTING
GOAL
',
This SOQs expands upon the company's services and unique approach to
providing on -call planning support.
What sets City Advisors apart?
We distinguish ourselves with flexible contracts, adaptable to any city's
budgetary constraints. Our unique strength lies in our adaptability and
multidisciplinary approach to supporting city planning teams. And when
you partner with us, expect to work with a team of seasoned city planners,
all operating at senior levels, ensuring expertise at every touchpoint.
Our Digital Edge.
City Advisors is at the forefront of digital proficiency, skillfully managing
documentation and processes in an electronic format. Our technologically
savvy team not only excels in digital operations but also in providing
marketing and graphic design support for economic development
programs. We are adept in editing reports in SharePoint, marking up plans
in Bluebeam, creating outreach materials for the public, leveraging social
media , and managing project statuses in various permit software systems.
Agreement No. 7041
17�
City Advisors offers a full complement of planning services including:
Entitlement Management
ice, �
Coordinating interdepartmental staff reviews; evaluating
projects for zoning and General Plan consistency; issuing Notice
of Incompleteness letters; overseeing technical consultants;
serving as the Point of Contact between the City and applicant;
preparing staff reports, conditions of approval, and resolutions;
presenting to the Planning Commission and City Council at
public hearings.
Advance/Long-Range Planning
Including Zoning Code amendments, ordinance development,
Housing Element implementation, Code streamlining initiatives,
objective design standards (regulatory text), and compliance
with State Legislation.
Plan Checks and Ministerial Permits
Assessing construction drawings for compliance with the Zoning
Ordinance and other planning policies; issuing plan check
corrections; reviewing revised plans per corrections; and
maintaining administrative records in City's permit software.
Community Engagement
Providing outreach support to advance the City's housing and
economic development initiatives, such as creating physical and
digital outreach materials, writing blog and social media posts,
and creating engagement websites and surveys. We subcontract
with Cinnovation Studios for enhanced outreach services.
Focused Design Services
Exhibits production and graphic design services requiring quick
turnarounds, such as: public outreach exhibits, illustrative
examples to augment the Zoning Code, and other visual exhibits.
Special Planning Assignments
Customer service and permit process improvements;
redesigning applications and handouts; standard operating
procedures creation; strategic planning; and staff training.
!T l Supplemental CEQA Compliance
We subcontract with Terra Nova Planning and Research, Inc. to
provide CEQA compliance documentation to support current and
advanced planning projects managed by City Advisors.
Agreement No. 7041
E Firm Qualificavons
I11I10
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City Advisors is more than just a contract planning firm; we're your
dedicated partner in public service. Specializing in current and long-range
planning, our roots are deeply embedded in the public sector. Our
founder, a seasoned public sector planner with years of experience in
managing contract teams, recognized the essential need for consultants
who not only excel in their craft but also respect your time and budget
constraints. As a small business, we offer the advantage of being nimble
and agile, quickly adapting to meet the unique needs and changing
scopes of our clients' projects. We operate with integrity, ethical rigor, and
honesty, which serve as the foundational principles of our business
practices. Working exclusively for public agencies, our focused service
mitigates any potential conflicts of interest, ensuring that your best
interests are always at the forefront.
We're not just here to do a job; we're here to make a difference. Whether
it's clearing your work backlogs, delivering high -impact planning projects,
or elevating customer service levels in collaboration with City staff, City
Advisors is committed to making a tangible impact in the communities we
serve. Because we're passionate about bringing our company's mission to
life, below is a glimpse of our recent impactful contributions.
rAft A public hearing for Zoning Ordinance text amendments was
scheduled within two months of project kickoff.
IMWorked with a project applicant to limit Contract Planner's
hours under a set deposit, thereby removing financial
uncertainty for a small business owner.
To assist a client with their limited Zoning Code Update budget,
a volunteer graduate planning student intern was hired to
support with data collection and research.
Agreement No. 7041
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City Advisors, LLC
15 Rastro Street
Rancho Mission Viejo, CA
Stephanie Tomaino, AICP
Stephanie@City-Advisors.com
(949) 485-1960
Limited Liability Company
Single Member LLC
1
Over 33 years of professional
experience amongst key personnel
Stateme ots o an History
• City Advisors does not possess any failures or refusals to complete a
contract and explanation.
• The Company does not possess any conflicts of interest that would
prevent its Consultants from receiving project assignments.
• City Advisors does not have any lawsuits resulting from any public
project undertaken where litigation is still pending or has occurred
within the last five years, nor is the firm involved in any type of project
where claims or settlements were paid by the Firm or its insurers within
the last five years.
Agreement No. 7041
References
City of Coachella
Services: Parking and Sign Code Update
Gabriel Perez, Deue"i-i" nt Services Director'/
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City of Eastvale
Services Comprehensive Zoning Code Update
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City of La Mesa
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Services: ADU Ordinance, Outdoor Dining Ordinance
,,, � � r„� n Dedmon, Assistanf to/theCity�Manager//�;r ,r
,,,,,,,, / , , i ,--„io r r o ,,✓a// / /i ,. „ r / / /ii„ ,, , / % r, „ �,: ,�� /err / � ,,
City of Laguna Niguel
Services: Discretionary Project Management,
Objective Design Standards, Code Amendments
City of Ukiah
4, 4 Services: Discretionary Project Management
City of Westminster
Services: Staff Augmentation (Supervisory Role)
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Agreement No. 7041
rnplernoentation Plan
City Advisors uses a collaborative and
results -driven approach to project
management. Clients can expect the
assigned Consultant to provide regular
updates on project statuses, commun-
icate any roadblocks, and identify
solutions. Additionally, as an exper-
ienced supervisor, the Consultant can
operate independently with minimal
disruptions to City staff, but also
recognizes the need to elevate issues to
staff and receive direction before
proceeding with work.
Project work will be conducted primarily remotely. However, we are
available to attend in -person meetings with the applicant, public
hearings, and other in -person requests as needed. Below is a detailed
approach to how City Advisors manages our planning projects.
Entitlement Management:
The Contract Planner will oversee all aspects of the case processing,
including but not limited to: reviewing development proposals for
consistency with the Zoning Ordinance, General Plan, and other local
regulations; routing applications to other City departments and
divisions; consolidating comments from all departments and divisions
into Notice of Incompleteness letters; communicating project statuses
and City comments to applicants; coordinating meetings between
applicants and City staff; processing and reviewing application
resubmittals and revisions; working with City staff to schedule public
hearings; requesting conditions of approval from other divisions;
drafting public hearing notices, staff reports, resolutions, and
conditions; finalizing agenda packets following review by staff;
preparing PowerPoint presentations; and presenting projects and staff
recommendations to approval bodies.
Agreement No. 7041
The Contract Planner will also ensure all associated administrative
tasks are completed, including: monitoring developer deposits,
logging billable hours and project tasks, maintaining public records
and correspondence in the City's database, updating statuses in the
City's permit software, renaming files, and organizing project folders.
The Contract Planner will proactively schedule initial trainings with
staff to familiarize themself with the City's permits and planning
software (including code enforcement files), records database
(including historic building permits), developer deposit accounting
software, shared network drive's commonly used folders and
resources, digital project folders, and agenda software system (if any).
The Contract Planner will also seek to introduce themself to other
reviewers, both inside and outside of city staff. The Contract Planner
will establish relationships with reviewers such as building, public
works development engineering, OCFA liaison, traffic, code
enforcement, landscape consultant, and technical reviewers (i.e.,
WQMP, hydrology, etc.).
Plan Checks and Ministerial Permits:
The assigned Contract Planner may
conduct zoning compliance reviews
of building permit plans, including,
but not limited to: architectural site
plans, elevations, technical reports,
landscape plans, grading plans,
signs, and other documentation
routinely submitted to the Planning
Division.
City Advisors has specialized experience reviewing plans for
ADUs/JADUs, and wireless facility modifications. Plans will be reviewed
for consistency and substantial compliance with the Zoning
Ordinance, applicable conditions of approval tied to associated
entitlement permits, and other applicable policies and regulations.
The Project Manager would serve as the point of contact coordinating
the intake of application submissions, assigning permits to City
Advisors' support staff, uploading plan check corrections to the
permits software system, and updating statuses in the City's permit
software. The Project Manager would also provide quality assurance
supervision to ensure review deadlines are met and inquiries from
applicants are responded to in a timely fashion.
Agreement No. 7041
The Contract Planner will work with the supervisor to refine the
project -specific scope of work, identify City needs, and understand
the Planning Division's expectations and goals of the ordinance. The
Contract Planner's responsibilities will include: reviewing the current
Zoning Ordinance and local regulations; reviewing current State
legislation; reviewing current implementation methods and staff
interpretations; researching regulations from other surrounding cities;
discussing challenges and opportunities for improvement with staff;
discussing conceptual changes with staff; preparing detailed Zoning
Ordinance amendments in track -changes; preparing summary tables;
presenting changes in a consolidated format; holding regular check -
ins with staff; identifying areas where policy direction is needed from
staff, Commission, and/or City Council; conducting study sessions on
items needing further discussion; preparing environmental
documentation for CEQA compliance; working with staff to schedule
public meetings; drafting public hearing notices, staff reports,
resolutions, and attachments; finalizing agenda packets following
review by staff; preparing PowerPoint presentations; attending public
meetings; presenting to approval bodies; and participating in any
implementation tasks as directed by the Contract Supervisor, such as
creating handouts, assisting with website updates, and presenting to
in-house planning staff.
As part of the kickoff process, the
Contract Planner will work with
staff to develop a project -specific
scope of work and schedule.
Based on these discussions, the
Contract Planner will recommend
an overall project roadmap with
milestone dates.
The Contract Planner will establish bi-weekly check -in meetings with
staff to review progress, discuss any blockers, and receive direction
and clarification from staff as -needed. The Contract Planner wishes to
utilize the City's limited resources efficiently by ensuring that
meetings are productive, conclude on -time, and all parties leave the
meeting with clear actionable items. Agendas for the check -in
meetings will be set by the Contract Planner so that City staff may
focus on providing high-level guidance and direction on the work
program.
Agreement No. 7041
wr M a M-4 M.
City Advisors, leveraging their extensive experience in the public sector,
excels in cost control and accurate, timely invoicing through robust
internal measures. The firm's invoicing approach is tailored to meet the
expectations of city reviews, focusing on providing thorough
documentation to substantiate the work. Unlike conventional invoicing
methods that only include total hours, City Advisors offers a detailed
breakdown of services provided, hour by hour. This level of detail ensures
transparency and facilitates easier review by city staff.
Invoices are submitted promptly at the beginning of each month. City
Advisors collaborates closely with city staff to frequently review developer
deposits, ensuring sufficient funds are available before commencing any
work. This approach prevents delays and ensures financial preparedness
for each stage of the project. In cases where applicants resubmit projects
with low deposits, City Advisors mandates the replenishment of funds
before reviewing the resubmittal. The firm has established a standard
practice of requesting larger initial deposit amounts based on the
anticipated staff hours needed throughout the application process.
Moreover, City Advisors sets a proactive threshold of $1,000 for deposit
replenishments, aiming to avoid negative balances and maintain a smooth
financial workflow.
To effectively monitor schedules and review times,
we employ a systematic approach involving regular
progress assessments and active communication
13. channels with clients. The firm utilizes internal
0 T
project management techniques to track and
13. • manage each project's timeline, ensuring that all
milestones and deadlines are met.
Additionally, City Advisors conducts regular internal review meetings to
assess the progress of each project against its timeline. These meetings
provide an opportunity for team members to identify potential bottlenecks
and develop strategies to address them proactively. By maintaining a
constant overview of the project's progress, City Advisors ensures that
each project stays on track and within the proposed timeframe.
Our project control techniques are designed to keep projects within
budget and on schedule. The firm's practices demonstrate a commitment
to efficiency and fiscal responsibility, ensuring that projects are completed
within the proposed time frames while adhering to budget constraints.
Agreement No. 7041
City Advisors places a strong emphasis on quality control and
assurance, beginning with the meticulous selection of its team
members. The firm prioritizes hiring well -qualified planners with
extensive public sector experience, going beyond mere years of
experience to focus on key attributes. City Advisors seeks
professionals who demonstrate independent thinking, sound
judgment, ownership of work, commitment follow-through, and a
strong sense of accountability and integrity. This selective
recruitment strategy is integral to the firm's ability to scale work
effectively and maintain a team that consistently delivers superior
outputs and productivity.
At the heart of City Advisors' QA/QC processes is the hands-on
involvement of the business owner, Stephanie, who plays a critical
role in maintaining high standards. Her deep involvement in all work
undertaken by the firm ensures that quality is upheld throughout the
life of each contract. Stephanie's proactive approach includes regular
check -ins with clients to ensure that high standards are consistently
met.
Furthermore, Stephanie provides direct oversight of team members,
especially during their onboarding phase at new client cities. This
oversight not only ensures seamless integration into new
environments but also upholds the firm's commitment to quality in
every aspect of its service delivery. City Advisors' approach to QA/QC
is designed to guarantee accuracy and overall high -quality work,
reflecting the firm's dedication to excellence in every project it
undertakes.
Agreement No. 7041
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Stephanie Tomaino, ACP
As the hands-on owner of City Advisors, Stephanie brings over 15 years of
expertise to every project. Before consulting, she was an in-house planner
for multiple Southern California cities, including San Clemente and Irvine.
During that time, she managed the Current Planning operations of a
department supervising a team of staff and contract planners to process
over 300 planning applications and 2,000 building plan reviews each year.
Stephanie's portfolio spans the review of diverse development
applications, from residential subdivisions and mixed -use developments to
commercial redevelopments and wireless telecommunications facilities.
Stephanie spearheads the company's Advanced Planning initiatives,
drawing on her extensive background in implementing Municipal Codes
and land use policies to modernize Zoning Codes for communities
throughout California. Her expertise lies in updating Zoning Ordinances to
implement housing element programs, comply with new State legislation,
and streamline zoning practices. As a highly organized project manager,
Stephanie boasts a stellar track record in leading advanced planning
projects, seamlessly coordinating between planners, attorneys, and
managers to achieve exceptional outcomes. Her expertise extends to
successfully presenting these projects before various city boards, including
the Design Review Board, Cultural Heritage Committee, Planning
Commission, and City Council. Stephanie brings a decade -long
commitment to active volunteer leadership in the profession, having
served in various executive roles on both State and local APA boards. With a
background in academia as an Adjunct Professor at UC Irvine, she is
uniquely positioned to educate and inform community members on the
intricacies of zoning, land use, and development.
Areas of Expertise:
• Architectural Design Review
• Advance/Long-Range Planning
• Board, Commission, and City Council Presentations
• Coastal Development Permits
• Conditional Use Permits
• Historic Preservation
• Housing Element Program Implementation
• Process Improvements (Including streamlining permit processes)
• Redevelopment of Commercial & Industrial Properties
• Residential Subdivisions
• Zoning Compliance Reviews (Ministerial and Discretionary)
Agreement No. 7041
Joshua Montemayor, MPA
Joshua is a local government professional with a decade -long career
entirely in the public sector with diverse experience across Northern
and Southern California municipalities. Starting as an in-house Planner,
he progressed to versatile project management roles spanning
Community Development and City Administration, culminating to an
Assistant Director of Community Development. Joshua has honed in a
variety of areas, including land use planning, zoning regulations,
housing development, code enforcement, economic development, and
community engagement. His experience spans urban, rural, and coastal
settings. Joshua is versatile in reviewing and interpreting complex
regulatory frameworks and is a strong communicator with stakeholders
and applicants. His expertise extends to effective work planning,
executing Specific Plans, Housing Element initiatives, current planning
tasks, staff report drafting, entitlement application reviews, zoning
code implementation, and efficient administrative operations.
Passionate about making a positive impact in the community, Joshua is
a committed leader in his community. Joshua is a Commissioner for the
City of Sacramento Historic Preservation Commission and serves as
President within his local Homeowners Association. Joshua's technical
and professional skills in the Planning profession enables him to adapt
in any setting and he is trusted for his strong leadership ability.
Alexsundra Captan
SENIORL
As a seasoned planner and designer, Alexsundra brings over 8 years of
specialized experience in crafting visionary master planned communities
and working closely with diverse California municipalities. She is an expert
in the art of land grading with the technical skills required for community
design, and she puts those skills into practice supporting City Advisors'
clients with construction plans review. In addition, Alexsundra is
experienced in exhibits production and graphic design for municipalities,
including but not limited to: public outreach exhibits, design guideline
diagrams, and zoning/land use mapping. Her work in this area has allowed
her to bridge the gap between technical planning documents and clear,
compelling visual communication, aiding cities in effectively conveying
their visions to stakeholders and the public alike.
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Stephanie Tomaino, AICP
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Stephanie is a certified planner with over 15 years of experience working in the public and
private sectors. Having spent the majority of her career as an in-house planner at multiple
cities in Southern California, she possesses diverse and extensive project management
experience in all facets of planning and community development. Stephanie is well -versed
in implementing and interpreting Zoning Ordinances, General Plans, Specific Plans, Design
Guidelines, and other regulatory planning documents. With a proven track record in
presenting projects before Planning Commissions and City Councils, she is a seasoned
expert in entitlement management and ordinance development.
As a proponent of practical, solutions -focused planning, Stephanie incorporates her
experiences as a city planner and customer service supervisor into her Zoning Code
projects. She adopts a user -centric approach, foreseeing potential challenges that could
emerge when the Code is being implemented by future staff. Stephanie brings a decade -
long commitment to active volunteer leadership in the profession, having served in various
executive roles on both State and local APA boards. With a background in academia as an
Adjunct Professor at UC Irvine, she is uniquely positioned to educate and inform
community members on the intricacies of zoning, land use, and development.
City of Eastvale - Comprehensive Zoning Code Update
Project Manager for two-year work program involving numerous amendments and
streamlining updates to all Chapters of the Zoning Ordinance. Involves Zoning Ordinance
text amendments to implement the Housing Element Action Plan, creating new residential
districts and modifying residential development standards consistent with the City's
General Plan Update, incorporating the City's economic development policies into the
Zoning Code to support business retention and attraction, and other improvements for user
readability and implementation efficiency.
City of Coachella - Parking & Sign Code Updates
Project Manager overseeing comprehensive updates of the Parking and Signage Chapters
of the Zoning Ordinance. Involves full replacements of the Zoning Ordinance Chapters to
create more flexibility in the development standards, incentivize redevelopment of
commercial and industrial properties, improve community aesthetics, and promote
pedestrian -oriented uses and amenities.
City of El Segundo — Housing Element Implementation
Contract Planner drafting Code amendments to implement housing strategies within the
certified Housing Element including residential care facilities, emergency shelters, low
barrier navigation centers, employee housing, reasonable accommodations, senior housing,
transitional/supportive housing, and new objective findings for site development approvals.
City of Laguna Niguel - Objective Design and Development Standards
Provide technical support to the team working to adopt multifamily and mixed -use
residential objective development and design standards. Specifically assisted with writing
the first drafts of the Planning Commission staff report, resolution, ordinance, Zoning Code
text amendments, and public hearing notice.
City of La Mesa — ADU and JADU Ordinance Updates
Project Manager overseeing text amendments to bring the Zoning Ordinance into
compliance with the last three cycles of State updates to its ADU and JADU Statutes.
Involved drafting staff reports for two public hearings, drafting two ordinances, drafting a
resolution and attachments, and serving as the staff presentation lead at all public hearings.
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Joshua Montemayor, MPA
Joshua is a skilled Planner with diverse experiences supporting municipalities across
Northern and Southern California. Joshua leverages his unique background having worked
directly in the City Manager's Office to integrate Community Development knowledge into
city-wide administration, effectively executing City Council goals and initiatives relative to
Current Planning, Advanced Planning, Housing, and Economic Development. His experience
spans urban, rural, and coastal settings and he is versatile in reviewing and interpreting
complex regulatory frameworks as it relates to each unique setting.
Joshua excels in implementing and executing successful work plans for community
engagement, notably in housing discussions and downtown business walks, and pioneers
innovative digital marketing strategies for expanded outreach and enhanced decision -
making. An active service leader, he currently sits on the City of Sacramento's Historic
Preservation Commission, where he contributes to the preservation and enhancement of
the City's historical heritage. Joshua also assumes the role of President within his local
Homeowners Association, demonstrating his commitment to fostering a harmonious and
engaged residential community.
City of Ukiah - Contract Planner
Serve as the Project Manager for assigned discretionary planning applications, monitor
developer deposits, coordinate City reviews with other departments and technical
consultants. Review projects for completeness and conformance to the Zoning Ordinance,
Downtown Zoning Code, General Plan and Airport Master Plan. Prepare staff reports,
resolutions, and exhibits and present projects at noticed Planning Commission, Design
Review Board, and Zoning Administrator public hearings.
City of Pacifica - In -!-louse Planner and Management Analyst
Developed and implemented a parklet program to issue over 30 permits to local businesses
to continue their operations during COVID-19. Drafted an ordinance update to successfully
implement Reach Codes which surpassed state minimum energy standards for building
design and construction. Managed the Climate Action Plan update; coordinated Let's Talk
Housing community engagement listening sessions; oversaw the Pacifica new libraries
project to construct a new library facility and rehabilitate an existing facility; and prepared
and presented reports for Planning Commission and City Council.
City of Sausalito - In -House Planner and Business Manager
With only a team of two full-time Planners, provided 90% of front -counter support for
more than six months during a staffing shortage. Compiled referral comments, drafted staff
reports, and presented to the Planning Commission, City Council, and legislative bodies, on
matters related to Design Review entitlements for residential construction, Conditional Use
Permits of commercial businesses, cell towers, historical properties, and ordinance updates.
City of Vacaville - Assistant Director
Assisted in overseeing the functions of the Current Planning Team, including reviewing
public notices, completeness letters, approval letters, staff reports, and presentations for a
team of six planners. Attended all Planning Commission meetings and provided monthly
updates on Planning Division activities. Worked directly with businesses, stakeholders,
elected officials, city management and directors, and the development community.
City of Costa Mesa — In -House Planner
Analyzed proposed planning projects and draft comprehensive memorandums and
completeness review letters outlining requisite revisions for achieving complete submission
prior to securing building or planning permits in conformance with the Zoning Ordinance,
General Plan, and/or Specific Plans. Provided front -counter support, responded timely to
customer service inquiries, and deployed and managed referrals.
Agreement No. 7041
1 is,
Alexsundra Captan
As a seasoned master planner and designer, Alexsundra brings over 8 years of specialized
experience in crafting visionary master planned communities and working closely with
diverse California municipalities. Her expertise centers on community design and
supporting guidelines, with a particular focus on the complexity of hillside design,
placemaking and mixed -use developments.
Alexsundra is an expert in the art of land grading with the technical skills required for
community design. With her understanding of topography and terrain, she ensures that the
land is not only structurally sound but also environmentally responsible; she is experienced
in mitigating potential challenges and ensuring optimal project utilization that respects the
natural environment while meeting the diverse needs of residents and stakeholders. This
unique combination of land grading proficiency and technical community design skills
makes her capable of transforming landscapes into well-balanced neighborhoods.
Her proficiency as a designer extends beyond urban planning, as she has a unique skill set in
exhibits production and graphic design for municipalities - including but not limited to
public outreach exhibits, design guideline diagrams and zoning/land use mapping. Her work
in this area has allowed her to bridge the gap between technical planning documents and
clear, compelling visual communication, aiding cities in effectively conveying their visions to
stakeholders and the public alike. She is dedicated to utilizing her expertise to provide
impactful design solutions for her clients.
Selected Project N'; x erieu e
City of Westminster - Westminster Mall Specific Plan
Managed the Westminster Mall Specific Plan, coordinating with city officials and multiple
stakeholders. Created design standards addressing building height, density, and aesthetics.
Produced graphics and maps for the plan. Led a targeted public outreach campaign,
including online surveys and community events, to align the project with community
aspirations. The effort showcases successful collaboration and sustainable urban planning in
the Westminster Mall area.
Yucaipa Freeway Corridor Specific Plan Update
Managed the update of Yucaipa's FCSP, covering a 1,242-acre area —the largest
undeveloped land in the city. Oversaw document creation, grading plans, and land
use/zoning map updates. Designed project graphics and led community engagement
efforts. Worked closely with city officials to align the plan with community and market
needs, emphasizing transit -oriented development opportunities. The project exemplifies
skillful planning and a commitment to Yucaipa's sustainable growth.
City of Bradbury- Chadwick Ranch Specific Plan
Managed Chadwick Ranch Specific Plan and EIR initiation, covering permits like General
Plan Amendment and Zoning Code Amendment. Oversaw development standards, grading,
and graphic design. Addressed Bradbury's housing needs with innovative ADU incentives
and context -sensitive solutions, balancing urban growth with the preservation of local
character and hillside views.
City of La Q(jinta - Travertine Specific Plan
Managed La Quinta's Travertine project, a mixed -use development featuring housing, a
hotel spa, and recreational amenities. Oversaw municipal applications like General Plan and
Zone Changes. Created design standards, plan graphics, and exhibits. Incorporated ADU
standards to align with the city's affordable housing goals.
Agreement No. 7041
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WL eve civics aria inhoyvdtioh meet
Kelly Hickler, AICP. IAP2
Dynamic community engagement aficionado, merging strategic communication with a
creative approach, infusing every interaction with playfulness and an infectious optimism to
cultivate genuine connections and achieve measurable success.
• Over 15 years of community development and outreach experience working in both the
private and public sectors in California, Colorado, and Texas.
• Offer a well-rounded perspective cultivated from extensive experience across
government agencies, consulting firms, and as a Planning Commissioner.
• Proficient in developing and executing outreach strategies to engage diverse audiences
and foster meaningful relationships.
• Full range of experience includes long range planning; current planning and
development review; environmental planning (including CEQA and NEPA); open space,
park, and trail planning; master development planning; and grant writing.
i iiV at Ili Ir h"" 'St IV" (.� n t h
• Expertly engage a variety of stakeholder groups, adapting communication styles to
foster meaningful connections.
• Skillfully facilitate consensus -building to uncover mutually beneficial outcomes that
reflect diverse stakeholder preferences.
• Clearly demonstrate how stakeholder feedback informed planning documents, ensuring
every voice is heard and valued in shaping transparent planning processes.
• Effectively simplify complex processes into digestible segments, making information
accessible to all.
• Thoughtfully discover nuanced ways to make engagement fun, relevant, and impactful
while delivering tangible results.
x fi,') " r i e n c e S IU Ili i 1"li"1li a IB" Y
• Orchestrated comprehensive community engagement strategies for a wide range
planning projects, from General Plan updates to Vision Plans and individual
development projects.
• Designed and executed outreach campaigns utilizing various communication channels,
including social media, email marketing, and traditional media, resulting in increased
community participation and engagement.
• Organized and facilitated community events and workshops, aimed at raising
awareness, educating on important topics, and promoting dialogue on key issues.
• Ensured inclusive participation by implementing accessible communication methods,
hosting multilingual events, and actively soliciting input from underrepresented
communities.
• Established and nurtured partnerships with local organizations, businesses, and
community leaders to support mutual goals and collaborative project outcomes.
Agreement No. 7041
ERate S'chedule
Hours will vary per week depending on the individual project needs
and schedules. Invoices will be submitted to the Contract
Supervisor(s) at the beginning of each month with a detailed list of
services rendered and number of hours associated with each task.
Billing rates assume that the majority of project work will be
completed remotely.
Any travel for in -person planning assistance (i.e., public hearings) will
be billed at the current IRS standard mileage rate. Additional travel
expenses may be incurred only with mutual agreement from both
parties. Hourly billing rates escalate annually at $5.00/hour each
calendar year. Rates through the end of 2025 are detailed below:
July 1, 2024 through June 30, 2025
Principal Planner $140.00/hour
Outreach Specialist $135.00/hour
Senior Planner $125.00/hour
July 1, 2025 through June 30, 2026
Principal Planner $145.00/hour
Outreach Specialist $140.00/hour
Senior Planner $130.00/hour
Agreement No. 7041
Contact Information
® (949) 485-1960
info@city-advisors.com
0�) Rancho Mission Viejo, CA
Owww.city-advisors.com