CONTRACT 7036 Professional Services AgreementAgreement No. 7036
Agreement No.
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF EL SEGUNDO AND
CIVIC SOLUTIONS, INC.
(CONTRACT PLANNING SERVICES)
This AGREEMENT is entered into this 15t day of July, 2024, by and between the
CITY OF EL SEGUNDO, a municipal corporation and general law city ("CITY") and CIVIC
SOLUTIONS, INC. ("CONSULTANT").
1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work listed
in the SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by the
terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not
to exceed a total of $100,000 for CONSULTANT'S services for each fiscal
year during the term of this Agreement. Unless otherwise specified by
written amendment to this Agreement, CITY will pay this sum based upon
the hourly rates specified in the fee scheduled contained in the attached
Exhibit "A" (Proposal to Provide On -Call Professional Planning Services,
dated April 11, 2024), which is incorporated by reference. CITY may modify
this amount as set forth below. CONSULTANT acknowledges that it will be
paid with funds received by the CITY from the Developer and/or Applicant
associated with each project for which CONSULTANT performs services on
behalf of the CITY.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit "A"
Proposal to Provide On -Call Professional Planning Services, dated April 11,
2024), which is incorporated by reference, including processing
discretionary Planning application such as Zone Text Amendments,
Conditional Use Permits, Administrative Use Permits, Subdivision
applications, Coastal Development Permits, and other discretionary
Planning applications assigned by City. Additional services include all
activities typically performed by Planning staff, including but not limited to
staffing in support of public counter and customer service, GIS mapping and
analysis, graphic design, and stakeholder/public outreach and education
efforts.
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B. CONSULTANT will, in a professional manner, furnish all of the labor,
technical, administrative, professional and other personnel, all supplies and
materials, equipment, printing, vehicles, transportation, office space and
facilities, and all tests, testing and analyses, calculation, and all other means
whatsoever, except as herein otherwise expressly specified to be furnished
by CITY, necessary or proper to perform and complete the work and provide
the professional services required of CONSULTANT by this Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT
will use the appropriate generally accepted professional standards of practice existing at
the time of performance utilized by persons engaged in providing similar services. CITY
will continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of
any deficiencies and CONSULTANT will have fifteen (15) days after such notification to
cure any shortcomings to CITY's satisfaction. Costs associated with curing the
deficiencies will be borne by CONSULTANT.
4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and
hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit
"A") the tasks performed, the percentage of the task completed during the billing period,
the cumulative percentage completed for each task, and the total cost of that work during
the preceding billing month.
5. NON -APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT
for current services are not within the current budget and not within an available,
unexhausted and encumbered appropriation of the CITY. Payments due and payable
to CONSULTANT for current services will be paid with funds received by the CITY from
the Developer and/or Applicant associated with each project for which CONSULTANT
performs services on behalf of the CITY. In the event that the Developer/ Applicant
account does not have sufficientfunds for payment of CONSULTANT's services, CITY
will notify CONSULTANT in writing to suspend any work under this Agreement until
the account is replenished by the Developer/Applicant. The CITY is not responsible
for the cost of any of CONSULTANT's services after the date of such written notice,
unless and until the Developer/Applicant account is replenished with sufficient funds.
This Agreement will cover only those costs incurred for which Developer/Applicant
funds are available.
6. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has:
Carefully investigated and considered the scope of services to be
performed;
ii. Carefully considered how the services should be performed; and
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W. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully
acquainted with the conditions there existing, before commencing the
services hereunder. Should CONSULTANT discover any latent or unknown
conditions that may materially affect the performance of the services,
CONSULTANT will immediately inform CITY of such fact and will not
proceed except at CONSULTANT's own risk until written instructions are
received from CITY.
7. TERM. The term of this Agreement will be from July 1, 2024, to June 30, 2026. Unless
otherwise determined by written amendment between the parties, this Agreement will
terminate in the following instances:
A. Completion of the work specified in Exhibit "A" Proposal to Provide On -Call
Professional Planning Services, dated April 11, 2024);
B. Termination as stated in Section 15,
8. TIME FOR PERFORMANCE.
A. CONSULTANT will not perform any work under this Agreement until:
CONSULTANT furnishes proof of insurance as required under
Section 22 of this Agreement; and
CITY gives CONSULTANT a written notice to proceed.
B. Should CONSULTANT begin wor
k
9. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the
contracted services. If delay occurs, CONSULTANT must notify the Manager within forty-
eight hours (48 hours), in writing, of the cause and the extent of the delay and how such
delay interferes with the Agreement's schedule. The Manager will extend the completion
time, when appropriate, for the completion of the contracted services.
10. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the
main body of this Agreement takes precedence over the attached Exhibits; this
Agreement supersedes any conflicting provisions. Any inconsistency between the
Exhibits will be resolved in the order in which the Exhibits appear below:
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A. Exhibit A: Proposal to Provide On -Call Professional Planning Services,
dated April 11, 2024); and
11. CHANGES. CITY may order changes in the services within the general scope of this
Agreement, consisting of additions, deletions, or other revisions, and the contract sum
and the contract time will be adjusted accordingly. All such changes must be authorized
in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting
from changes in the services will be determined in accordance with written agreement
between the parties.
12.TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
13. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and
certificates that may be required in connection with the performance of services under
this Agreement.
14. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by
CONSULTANT under this Agreement will not be construed to operate as a waiver of any
rights CITY may have under this Agreement or of any cause of action arising from
CONSULTANT's performance. A waiver by CITY of any breach of any term, covenant,
or condition contained in this Agreement will not be deemed to be a waiver of any
subsequent breach of the same or any other term, covenant, or condition contained in
this Agreement, whether of the same or different character.
15. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any
time with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's
mutual consent. Notice will be in writing at least thirty (30) days before the
effective termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately cease
performance under this Agreement unless otherwise provided in the
termination notice. Except as otherwise provided in the termination notice,
any additional work performed by CONSULTANT after receiving a
termination notice will be performed at CONSULTANT" own cost; CITY will
not be obligated to compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data,
studies, surveys, drawings, maps, reports and other materials prepared by
CONSULTANT will, at CITY's option, become CITY's property, and
CONSULTANT will receive just and equitable compensation for any work
satisfactorily completed up to the effective date of notice of termination, not
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to exceed the total costs under Section 1(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may
procure on its own terms services similar to those terminated.
F. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this
Section.
16.OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps,
models, photographs and reports prepared by CONSULTANT under this Agreement are
CITY's property. CONSULTANT may retain copies of said documents and materials as
desired, but will deliver all original materials to CITY upon CITY's written notice. CITY
agrees that use of CONSULTANT's completed work product, for purposes other than
identified in this Agreement, or use of incomplete work product, is at CITY's own risk.
17. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art
work, prepared pursuant to this Agreement, will be released by CONSULTANT to any
other person or public CITY without CITY's prior written approval. All press releases,
including graphic display information to be published in newspapers or magazines, will
be approved and distributed solely by CITY, unless otherwise provided by written
agreement between the parties.
18.INDEMNIFICATION.
A. CONSULTANT agrees to the following:
Indemnification for Professional Services. CONSULTANT will save
harmless and indemnify and at CITY's request reimburse defense
costs for CITY and all its officers, volunteers, employees and
representatives from and against any and all suits, actions, or claims,
of any character whatever, brought for, or on account of, any injuries
or damages sustained by any person or property resulting or arising
from any negligent or wrongful act, error or omission by
CONSULTANT or any of CONSULTANT's officers, agents,
employees, or representatives, in the performance of this
Agreement, except for such loss or damage arising from CITY's
sole negligence or willful misconduct.
ii. Indemnification for other Damages. CONSULTANT indemnifies and
holds CITY harmless from and against any claim, action, damages,
costs (including, without limitation, attorney's fees), injuries, or
liability, arising out of CONSULTANT'S negligence or wrongful act,
error or omission in the performance of this Agreement, except for
such loss or damage arising from CITY'S sole negligence or willful
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misconduct. Should CITY be named in any suit, or should any claim
be brought against it by suit or otherwise, whether the same be
groundless or not, arising out of this Agreement, or its performance,
CONSULTANT will defend CITY (at CITY's request and with counsel
satisfactory to CITY) and will indemnify CITY for any judgment
rendered against it or any sums paid out in settlement or otherwise.
iii. Exclusion for CEQA Actions. Notwithstanding the foregoing,
CONSULTANT need not indemnify, defend, or hold CITY harmless
in CEQA actions initiated pursuant to Public Resources Code §§
21167 and 21168 where CONSULTANT's work may form the basis
of a lawsuit. However, should CONSULTANT's work, as
contemplated by this Agreement, contain errors or omissions that
results in an adverse ruling against CITY, CONSULTANT agrees to
indemnify and hold CITY harmless to the extent provided for in
Section 18(A)(i).
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will
survive termination of this Agreement.
D. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 22, and any approval
of said insurance by CITY, are not intended to and will not in any manner
limit or qualify the liabilities and obligations otherwise assumed by
CONSULTANT pursuant to this Agreement, including, without limitation, to
the provisions concerning indemnification.
19.ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without
CITY's written approval are prohibited and will be null and void.
20.INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work and
the manner in which is it performed. CONSULTANT will be free to contract for similar
service to be performed for other employers while under contract with CITY.
CONSULTANT is not an agent or employee of CITY and is not entitled to participate in
any pension plan, insurance, bonus or similar benefits CITY provides for its employees.
Any provision in this Agreement that may appear to give CITY the right to direct
CONSULTANT as to the details of doing the work or to exercise a measure of control
over the work means that CONSULTANT will follow the direction of the CITY as to end
results of the work only.
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21.AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free
access at all reasonable times to such records, and the right to examine and audit the
same and to make transcript therefrom, and to inspect all program data, documents,
proceedings and activities. CONSULTANT will retain such financial and program service
records for at least three (3) years after termination or final payment under this
Agreement.
22.INSURANCE.
A. Before commencing performanc
times this Agreement is effective,
the following types of insuranc
minimum, with the limits set forth
Type of Insurance
Commercial general liability:
Professional Liability
Business automobile liability
Workers compensation
e
under this Agreement, and at all other
CONSULTANT will procure and maintain
e with coverage limits complying, at a
below:
Limits
$2,000,000
$1,000,000
$1,000,000
Statutory requirement
Commercial general liability insurance will meet or exceed the requirements
of ISO-CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set
forth above will be a combined single limit per occurrence for bodily injury,
personal injury, and property damage for the policy coverage. Liability
policies will be endorsed to name CITY, its officials, and employees as
"additional insureds" under said insurance coverage and to state that such
insurance will be deemed "primary" such that any other insurance that may
be carried by CITY will be excess thereto. Such endorsement must be
reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such
insurance will be on an "occurrence," not a "claims made," basis and will not
be cancelable or subject to reduction except upon thirty (30) days prior
written notice to CITY.
C. Professional liability coverage will be on an "occurrence basis" if such
coverage is available, or on a "claims made" basis if not available. When
coverage is provided on a "claims made basis," CONSULTANT will continue
to renew the insurance for a period of three (3) years after this Agreement
expires or is terminated. Such insurance will have the same coverage and
limits as the policy that was in effect during the term of this Agreement, and
will cover CONSULTANT for all claims made by CITY arising out of any
errors or omissions of CONSULTANT, or its officers, employees or agents
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during the time this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form
CA 00 01 06 92, including symbol 1 (Any Auto).
E. CONSULTANT will furnish to CITY duly authenticated Certificates of
Insurance evidencing maintenance of the insurance required under this
Agreement and such other evidence of insurance or copies of policies as
may be reasonably required by CITY from time to time. Insurance must be
placed with insurers with a current A.M. Best Company Rating equivalent
to at least a Rating of "A:VII."
F. Should CONSULTANT, for any reason, fail to obtain and maintain the
insurance required by this Agreement, CITY may obtain such coverage at
CONSULTANT's expense and deduct the cost of such insurance from
payments due to CONSULTANT under this Agreement or terminate
pursuant to Section 15.
23. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written
approval to use any consultants while performing any portion of this Agreement. Such
approval must approve of the proposed consultant and the terms of compensation.
24.INCIDENTAL TASKS. If deemed necessary by CITY, CONSULTANT will meet with
CITY monthly to provide the status on the project, which will include a schedule update
and a short narrative description of progress during the past month for each major task,
a description of the work remaining and a description of the work to be done before the
next schedule update.
25. NOTICES. All communications to either party by the other party will be deemed made
when received by such party at its respective name and address as follows:
If to CONSULTANT: If to CITY
Civic Solutions, Inc. City of El Segundo
.. . ..... ..............
27362 Calle Arroyo � 350 Main Street
....
San Juan Capistrano, CA 92675 El Segundo, CAm90
___..._
245
www
Attention: George Buell Attention: Eduardo Schonborn
Phone: (949) 489-1442 Phone: (310) 524-2312
@
Email: buell a�e se un�do_.orcivicsolutions.com Email: eschonborn
Any such written communications by mail will be conclusively deemed to have been
received by the addressee upon deposit thereof in the United States Mail, postage
prepaid and properly addressed as noted above. In all other instances, notices will be
deemed given at the time of actual delivery. Changes may be made in the names or
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addresses of persons to whom notices are to be given by giving notice in the manner
prescribed in this paragraph.
26. PROHIBITED USE OF ARTIFICIAL INTELLIGENCE.
A. Restriction on Artificial Intelligence Usage. CONSULTANT must not utilize,
employ, or incorporate any form artificial intelligence, machine learning, or
other similar technologies (collectively, "Al") in the provision of professional
services in this Agreement without CITY's express written consent.
B. Exclusions. The Al prohibition set forth directly above will not apply to
general business tools and software that may have Al components but are
not directly involved in the execution or delivery of professional services that
this Agreement covers, provided that such tools and software do not
significantly impact the quality or nature of such services.
C. Notification. CONSULTANT must promptly notify CITY, in writing, of any
proposal to employ Al in connection its provision of services to the CITY
under this Agreement. CITY will have the sole discretion to grant or deny
such proposal.
27. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest
laws and regulations including, without limitation, CITY's conflict of interest regulations.
28. SOLICITATION. CONSULTANT maintains and warrants that it has not employed
nor retained any company or person, other than CONSULTANT's bona fide employee,
to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not
paid nor has it agreed to pay any company or person, other than CONSULTANT's bona
fide employee, any fee, commission, percentage, brokerage fee, gift or other
consideration contingent upon or resulting from the award or making of this Agreement.
Should CONSULTANT breach or violate this warranty, CITY may rescind this
Agreement without liability.
29.THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of
any other party. There will be no incidental or other beneficiaries of any of
CONSULTANT's or CITY's obligations under this Agreement.
30.INTERPRETATION. This Agreement was drafted in, and will be construed in
accordance with the laws of the State of California, and exclusive venue for any action
involving this agreement will be in Los Angeles County.
31.COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state,
and local laws applicable to this Agreement.
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32. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire
understanding of the parties. There are no other understandings, terms or other
agreements expressed or implied, oral or written. This Agreement will bind and inure to
the benefit of the parties to this Agreement and any subsequent successors and assigns.
33. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review
this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as
a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or
against either Party.
34. SEVERABILITY. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to
the extent necessary in the opinion of the court to render such portion enforceable and,
as so modified, such portion and the balance of this Agreement will continue in full force
and effect.
35.AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this
Agreement and to engage in the actions described herein. This Agreement may be
modified by written amendment. CITY's executive manager, or designee, may execute any
such amendment on behalf of CITY.
36. ELECTRONIC SIGNATURES; SIGNATURE AUTHORITY. This Agreement maybe
executed by the Parties on any number of separate counterparts, and all such
counterparts so executed constitute one Agreement binding on all the Parties
notwithstanding that all the Parties are not signatories to the same counterpart. In
accordance with Government Code § 16.5, the Parties agree that this Agreement,
Agreements ancillary to this Agreement, and related documents to be entered into in
connection with this Agreement will be considered signed when the signature of a party
is delivered by electronic transmission. Such electronic signature will be treated in all
respects as having the same effect as an original signature. CONSULTANT warrants that
its signatory (or signatories, as applicable) to this Agreement has the legal authority to
enter this Agreement and bind CONSULTANT accordingly.
37. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience
of reference only and will not affect the interpretation of this Agreement.
38.TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
39. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire,
flood, explosion, acts of terrorism, war, embargo, government action, civil or military
authority, the natural elements, or other similar causes beyond the Parties' reasonable
control, then the Agreement will immediately terminate without obligation of either party
to the other.
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40. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness
and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT
represents that its financial resources, surety and insurance experience, service
experience, completion ability, personnel, current workload, experience in dealing with
private consultants, and experience in dealing with public agencies all suggest that
CONSULTANT is capable of performing the proposed contract and has a demonstrated
capacity to deal fairly and effectively with and to satisfy a public CITY.
[Signatures on next page]
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IN WITNESS WHEREOF the parties hereto have executed this contract the day
and year first hereinabove written.
CITY OF EL SEGUNDO
Darrel George,
City Manager
ATTEST:
f!2A==-
Tracy Weaver,
City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, CITY ATTORNEY
Joaquinazquez, Deputy City Attorney
123NA" 911"71i,
I
Civic Solutions, Inc.
Thomas Merrell
President
Taxpayer ID No. 33-0689860
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Agreement No. 7036
Agreement No.
EXHIBIT "A"
PROPOSAL TO PROVIDE ON -CALL
PROFESSIONAL PLANNING SERVICES
DATED APRIL 1 1, 2024
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Agreement No. 7036
Submitted to:
City of E1 Segundo
Submitted on:
April 11, 2024
CIVIC
S O L U T 1 0 N S
27362 Calle Arroyo 0 San Juan Capistrano, CA 92675
Principal Contact: George Buell, Senior Vice President
949.489.1442 a fax 949.240.8068
wwwcivicsolutlons.corn
Agreement No. 7036
April 11, 2024
Eduardo Schonborn, AICP
Planning Manager
City of El Segundo
350 Main Street
El Segundo, CA 90245
Subject: Proposal to Provide On -Call Professional Planning Services
Dear Mr. Schonborn:
Civic Solutions, Inc. is pleased to submit this proposal to provide On -Call Professional
Planning Services for the performance of a variety of professional level duties in
support of the City of El Segundo's Planning Division.
Civic Solutions has successfully provided professional planning consulting services to
Southern California cities and counties since 1991. We specialize in providing a full
range of services, including zoning counter assistance, current and advance planning,
ministerial and discretionary case processing, project management, and
environmental review. We are accustomed to tailoring our services to municipalities'
needs in terms of hours, schedules, duration, and work location. Our professional staff
members are experts in their fields and perform efficiently and effectively for the cities
they serve.
Thomas G. Merrell is the President and founder of Civic Solutions and is authorized to
contractually bind the firm on the services outlined in this proposal. George Buell,
Senior Vice President, will serve as the Management Contact and Project Manager.
Mr. Merrell and Mr. Buell may be reached at (949) 489-1442, and at
Ln_QE eand buellOcivicsolutions.com.
Civic Solutions appreciates the opportunity to submit this proposal. We are confident
that you will find that our firm's capabilities, technical expertise, and key personnel -
along with our management's commitment - match the City's selection criteria.
Respectfully,
CIVIC SOLUTIONS, INC.
Thomas G. Merrell o e ell
President el to ice President
CIVIC
S o L u T 1 o N S
27362 Calle Arroyo
San Juan Capistrano, CA
949/489-1442
949/489-2408FAX
www.civicsolutions.com
Agreement No. 7036
CIVIC
S O L U T I O N S
Contents
A. Company Information............................................................................................................................................1
B. Scope of Work and Approach.............................................................................................................................. 2
C. Organizational Chart............................................................................................................................................... 5
D. Brief Bios and Resumes of Key Staff................................................................................................................. 6
E. References................................................................................................................................................................19
F. Compensation/Payment Schedule................................................................................................................. 20
City of El Segundo April 11, 2024 ♦ iii
Proposal to Provide On -Call Professional Planning Services
Agreement No
CI
7036
VAC
A. Company
Information
1. Official Name and Address
Civic Solutions, Inc.
27362 Calle Arroyo
San Juan Capistrano, CA 92675
2. Primary Point of Contact
Name: George Buell, Senior Vice President
Address: 27362 Calle Arroyo
San Juan Capistrano, CA 92675
Telephone: (949) 489-1442
3. Type of Entity
C Corporation
4. Federal Employer ID Number
33-0689860
5. Firm Locations
Headquarters:
27362 Calle Arroyo
San Juan Capistrano, CA 92675
(949) 489-1442
°l,i rcrylicsoluti'o s.corrn
6. Number of Years in Business
33
S O L U T I O N S
Satellite Office:
3200 Guasti Road, Suite 100
Ontario, CA 91761
(909) 930-3999
rn errell @ ci Y L sol rati —com
City of El Segundo April 11, 2024 ♦ 1
Proposal to Provide On -Call Professional Planning Services
B. Scope of Work
and Approach
Agent No
CI
S O L
Scope of Work
7036
VAC
U T I O N S
Our understanding is that the City's Planning Division occasionally seeks
professional planning services on an on -call basis to meet what could be a wide
variety of needs. In addition, we further understand that a need for service on
any specific project or Planning Division function has not yet been determined.
Therefore, our approach will exhibit flexibility to the City's needs. Upon
notification from the City's Project Manager, we will be available to discuss both
short and long-term assignments, and we are amenable to written task orders
approved in advance by the City for budgeting and scheduling purposes. Our
staff will be available to work on site, remotely or a combination of the two.
Civic Solutions stands ready to provide a full range of professional planning
services, which includes but is not limited to the following:
• Provide support at the public counter, and via phone and email.
• Process zoning verifications, various ministerial permits (e.g.,
temporary use permits, sign permits), home occupation certificates;
receive/intake planning applications.
• Perform plan check functions; review building permit applications for
compliance with applicable zoning standards, regulations, policies,
approved development plans, and conditions of approval.
• Serve or assist as the project coordinator for discretionary applications
(e.g., site development permits, use permits, variances, zone text
amendments, zone changes, general plan amendments, and general
municipal code amendments) including application and plan review,
coordination with other City departments and/or outside agencies,
correspondence with applicants, background research, ensuring
compliance with the California Environmental Quality Act (CEQA), and
monitoring of project implementation to verify substantial conformance
with approved plans, conditions of approval, and mitigation measures.
• Prepare or assist with the preparation of technical planning staff
reports, ordinances/resolutions, legal notices, CEQA documents
(exclusive of technical study preparation), and presentations.
• Participate in public hearings and presentations; prepare and present
written and oral reports to community groups, the Planning
Commission and City Council; develop recommendations and
resolutions; occasionally attend weekend meetings.
• Conduct research independently on various land use and planning
issues.
• Conduct field evaluations and assessments to ensure projects comply
with zoning codes, design regulations, and approved plans.
GIS services can also be provided. (Larger scale work may require the use of
one of our subcontractors.)
City of El Segundo April 11, 2024 ♦ 2
Proposal to Provide On -Call Professional Planning Services
B. Scope of Work and
Approach
(continued)
Agreement No.
C
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7036
V I C
T 1 O N S
Approach
We approach each client engagement with thoughtfulness and intentionality.
The following generally describes how we will do so from a corporate
perspective.
Project Resources
Civic Solutions will provide all required software, equipment, and
supplies for the production of electronic documents. Our staff is tech
savvy and proficient in the use of all software typically needed in today's
planning environments. Unless other arrangements are made, we will
rely on the City or its applicants/customers for hard copy documents
(including plan reproduction), items typically included in submittal
applications (i.e., mailing lists, title reports, and other similar items),
courier services, and other specialized services.
Project Controls
Ensuring our services are timely and on budget is important, and these
are typically tracked on a monthly basis through our invoicing system.
Within 15 days of the end of every month, Civic Solutions will provide an
invoice for work performed so that both your staff and ours can keep an
eye toward the critical metrics of time and cost. In addition, for project -
specific assignments, we recommend the use of task orders or project
budgets and schedules that inform the City and Civic Solutions staff of
budgetary and schedule expectations. If needed, task order amendments
can be mutually approved to address unforeseen circumstances. And for
general planning services (i.e., providing part-time public counter
support), a specific budget alone is typically sufficient to ensure
management of professional services.
Quality Control/Quality Assurance
To ensure our work meets exceptionally high quality standards, work
performed on advance planning -type projects is internally reviewed prior
to delivery to the City. The same QA/QC procedure can be employed for
current planning -related work product. However, given the nuances we
see among agencies in terms of format, wording, and punctuation, our
clients typically prefer to not pay for this level of review. If there is ever
any concern with the quality of our work product, conversation among
the Project Managers is both needed and welcomed.
City of El Segundo April 11, 2024 ♦ 3
Proposal to Provide On -Call Professional Planning Services
B. Scope of Work and
Approach
(continued)
Agreement No. 7036
CIVIC
S O L U T I O N S
Communication Plan
To ensure clear lines of communication between our staffs, unless
otherwise arranged, all operational direction will be provided by and
between the Project Managers on a weekly or bi-weekly basis. Periodic
written progress reports may also be provided on larger, more complex
projects. In the event our staff is working on current planning
assignments, guidance may be provided by the City's Project Manager. As
noted in Project Controls above, budget status will be provided in the
form of monthly invoices.
In addition, in the event there is need to assign different or additional
Civic Solutions staff members to work in this contract, such change will be
preceded by direct communication as soon as possible between the City
and Civic Solutions. The City will be provided with additional resumes
and have the opportunity to meet with and approve each candidate prior
to re -commencement of work.
City of El Segundo April 11, 2024 ♦ 4
Proposal to Provide On -Call Professional Planning Services
Agreement No. 7036
CIVIC
S O L U T I O N S
C. Organizational
Chart
City of El Segundo April 11, 2024 ♦ 5
Proposal to Provide On -Call Professional Planning Services
D. Brief Bios and
Resumes of Key
Staff
Agreement No. 7036
cIVIc
SOLUTIONS
The following brief professional biographies and resumes are provided to
demonstrate how Civic Solutions has the depth of staff required to meet a full
range of planning services that may be required by the City.
Richard Greenbauer, Principal Planner
With more than 20 years of municipal planning experience, Richard
Greenbauer brings strengths in current planning to our team. Richard has
worked on a wide variety of complex and controversial land development
applications that required General Plan, Zoning Code, and Specific Plan
amendments; Environmental Impact Reports, Mitigated Negative
Declarations; stakeholder engagement including Tribal consultations and
Resource Agency collaboration, and careful navigation with appointed and
elected officials. With CEQA expertise, Richard has served as an
Environmental Coordinator and Historic Resource Officer. He is available
on remote work assignments, and his professional passion lies in seeing
large, complex projects get built.
Adam Pisarkiewicz, AICP, Senior Project Manager
With experience in public and private sectors, Adam Pisarkiewicz brings
over 7 years of professional planning experience to our team. He is
exceptionally versatile in current and advance planning endeavors. In the
case of El Monte, we would bring Adam in for policy and guideline
development, and public engagement. Adam derives great satisfaction
when client cities implement effective codes and guidelines that facilitate
thoughtful design and promote housing construction.
Teresa L. Batson, Senior Planner
Teresa Batson is a professional planner with over 10 years of planning
experience. Teresa has substantial experience in advance planning,
discretionary permit processing, field surveys, environmental review, and
public outreach. She has processed zone changes, conditional use permits,
and a variety of land development entitlements. Teresa is a detail -oriented
planner who excels at customer service, leadership, writing, and problem -
solving.
Howard Lee, AICP, Senior Planner
Howard Lee is a professional planner with over 20 years of experience
working in city and county planning agencies throughout California. He has
substantial experience in discretionary permit processing, long range and
transportation planning, code compliance, and market research. He has
managed the review and processing of a variety of current and long-range
planning projects for municipal clients. His experience includes
development plan review, subdivisions, change of zones, general plan and
City of El Segundo April 11, 2024 ♦ 6
Proposal to Provide On -Call Professional Planning Services
D. Brief Bios and
Resumes of Key
Staff
(continued)
Agreement No
CI
SOL
7036
V I C
U T 1 O N S
specific plan amendments, research, environmental documentation, staff
reports, resolutions, and inter -department coordination. He has experience
integrating project -related content and graphics into an organized and
streamlined presentation -ready format. He takes pride in executing a
collaborative and focused approach to project management which has
consistently resulted in the successful execution of defined deliverables.
Elizabeth Yee, Associate Planner
Elizabeth Yee has 9 years of planning experience in current and advance
planning. She performs ministerial and discretionary permit processing,
plan checks, and public counter support, as well as assisting with General
Plan and Zoning Code amendments. Elizabeth is an excellent researcher
and writer, works well in a team setting, and provides outstanding
customer service. Elizabeth is known for her enthusiasm and passion for
the planning profession, and being part of creating beautiful places that
function well.
Mike Martin, Assistant Planner
Having worked exceptionally well as a Planning Technician for
approximately 1 year, Mike Martin was promoted to his new position in
January 2024. Interestingly, Mike's experience working as a customer
service representative at the Mission Viejo Home Depot honed his people
and communications skills that are critical for planners working in
forward -facing capacities, such as at the public counter and via email/
phone. Mike also performs zoning plan checks and manages lower level
projects.
Vivian Wu, Planning Technician
Vivian Wu served as an Intern at the City of Moreno Valley for about
6 months before coming to work with Civic Solutions. Since starting with
us in January 2024, Vivian has been providing planning support at a Los
Angeles -area municipality. Vivian is quick learner who is skilled at working
public counters, managing phones/email, performing zoning plan checks,
providing analysis and support to more senior staff, and processing lower
level projects.
City of El Segundo April 11, 2024 ♦ 7
Proposal to Provide On -Call Professional Planning Services
Highlights
• Project Management
• Development Review
• Land Use Entitlements
• Specific Plans
• General Plan Updates and
Amendments
• Public Participation
• Current Planning
• Housing Policy
• CEQA/NEPA
Education
Bachelor of Arts in Geography
with Emphasis in
Environmental Analysis/Urban
Planning, California State
University, Fullerton, CA
Skills
Bluebeam
GIS/ArcView 3.0
CEQA/NEPA
Agreement No.
CI
SOLU
RICHARD GREENBAUER
PRINCIPAL PLANNER
7036
V I C
T 1 0 N S
Mr. Greenbauer is an accomplished planning professional with a career
spanning over 23 years in local city planning and community development. He
has extensive experience and technical depth in urban planning, and has
managed numerous high -profile and complex projects. He commands a strong
public presentation presence and is a seasoned team leader. He is adept at
analyzing issues and managing projects from inception through completion.
Through his work at the cities of Oceanside and San Juan Capistrano, he has
demonstrated a sensitivity and responsiveness to the needs of the city, the
community, and outside agencies.
Highlights of Mr. Greenbauer's experience include:
Civic Solutions, Inc., Principal Planner, 2023-Present
With a specialty in current planning, provides principal level urban planning
services for our public agency clients. Duties include project management of
complex discretionary applications of all kinds; zoning, specific plan and general
plan amendments; urban design, architectural and landscape design review;
tribal consultations; NEPA/CEQA review; and preparation of environmental
documents. Mr. Greenbauer has proven management, analytic, and writing
skills, and works cooperatively with municipal clients.
City of Oceanside, California, Development Services Department, Planning
Division; Principal Planner, 2006-2022
Served as Secretary to the Planning Commission and the Historic Preservation
Advisory Commission. Designated Project Manager for complex, politically
sensitive land development projects requiring significant inter -department and
inter -agency coordination. Managed daily operations of the full -service
Development Services Department front counter for Engineering, Building, and
Planning. Managed the Current Planning Section and was responsible for
supervision of six staff planners and two contract planners. Prepared General
Plan Policy Studies, General Plans, and Zoning Ordinance Amendments.
Coordinated with Capital Improvement Project Managers on Land Use Planning
issues in a community with two public golf courses, a municipal airport, a small
craft harbor, 3 miles of beaches, and over 50 public parks. Managed the city's
Downtown Area, which consisted of 13 large to medium -scale redevelopment
projects and 22 small redevelopment projects. Planning Liaison to the city's
Code Enforcement Division responsible for providing land use determinations
and code interpretations. Environmental Coordinator with management
oversight of the city's environmental review process, reviewing projects for
NEPA and CEQA compliance. Coordinated and reviewed Initial Studies,
Mitigated Negative Declarations, and Environmental Impact Reports with staff,
applicants, and consultant teams. Conducted and coordinated project reviews
with the MCCS Camp Pendleton Commanding General to ensure federal
City of El Segundo April 11, 2024 ♦ 8
Proposal to Provide On -Call Professional Planning Services
Richard Greenbauer
continued
Agreement No.
CI
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7036
V I C
T I O N S
and city projects did not impact each agency's daily operations. Served as
Planning Section Chief (PSC) in the city's Emergency Operations Center (EOC).
City of San Juan Capistrano, California, Planning Department;
Associate Planner, 1999-2006
Project Manager of discretionary development applications. Planning
Department representative to the City -Wide Technology Working Group;
interpreted and educated the general public on all planning and zoning
programs; prepared requests for proposals and draft scopes of work for
consultant support on public and private development projects. Prepared
requests for proposals, and reviewed contract bid submittals and statements of
qualifications. Served as Environmental Coordinator in charge of preparing
environmental documentation for all city projects. Served as Secretary to the
Design Review Committee and prepared Initial Studies and Mitigated Negative
Declarations, and administered consultant contracts for the preparation of
environmental studies. Participated in long-range planning working groups.
Served as Planning Intelligence Liaison to the San Onofre Nuclear Generating
Station.
U.S. Coast Guard Reserves, Alameda, California; Lieutenant, Lieutenant
Commander, and Commander, 1992-2020
City of El Segundo April 11, 2024 ♦ 9
Proposal to Provide On -Call Professional Planning Services
Highlights
• Project Management
• Project Review
• Zoning Review
• Advance Planning
• Housing Elements
• Research and Analysis
• Specific Plans
• Discretionary Case Processing
• Public Counter Support
Education
Master of Urban Planning,
University at Buffalo,
Buffalo, NY
Bachelor of Science and Politics,
Ithaca College, Ithaca, NY
Technical Skills
ArcGIS
Adobe Illustrator
Adobe InDesign
SketchUp
Microsoft Office Suite
Affiliations
American Planning Association
American Institute of Certified
Planners
Agreement No. 7036
CIVIC
S O L U T I O N S
ADAM PISARKIEWICZ, AICP
SENIOR PROJECT MANAGER
Mr. Pisarkiewicz is a motivated planning professional with strength in research
and analysis for planning, policy, and urban design projects. His experience
includes zoning code updates, preparation of Housing Elements, housing -
related zoning code amendments, and preparation of form -based codes. Mr.
Pisarkiewicz is skilled in preparation of maps, graphics, public presentations,
and project management.
Highlights of Mr. Pisarkiewicz's experience include:
Civic Solutions, Inc., Senior Project Manager/Senior Planner, 2021-Present
Works with our municipal clients performing a variety of duties in support of the
planning function. Duties include managing and preparing zoning code updates,
creation and management of long range planning initiatives, research and
analysis, staff support to municipal planning departments, and project
management. Responsible for preparation of planning reports including
recommendations and supporting data for approval and presentation to
Planning Commissions and other public bodies. He also provides assistance to
city staff, applicants, and consultants in understanding municipal requirements,
analyzing issues and recommending solutions and strategies.
Lisa Wise Consulting, Inc., Los Angeles, California; Associate Planner,
2019-2021
Assisted Project Managers in conducting zoning code audits, updating zoning
codes, writing form -based codes, and updating General Plan Housing Elements.
Contributed to the report production process including preparing maps,
graphics, technical report writing, and coordinating input from project partners.
Provided support in implementing community outreach strategies, conducting
ongoing client meetings, managing interns, and creating budgets and scopes of
work. Conducted public presentations and participated in public meetings.
Village of Port Chester, New York; Planner, 2017-2019
Assisted in the creation, management, and implementation of various long-
range plans including a Village -wide form -based code, downtown streetscape
and waterfront promenade plan, downtown design guidelines, downtown
mobility and parking plan, gateway signage plan, and wayfinding signage plan.
Administered all application intake, wrote staff reports, wrote SEQRA
environmental reports, and presented proposed projects to the Planning
Commission. Managed various state and private grants to fund planning and
improvement projects. Handled all public counter questions, meetings with
developers, and property owners.
City of El Segundo April 11, 2024 ♦ 10
Proposal to Provide On -Call Professional Planning Services
Adam Pisarkiewicz
continued
Agreement No.
C
S O L U
Town of Greenwich, Connecticut; Planner I, 2016-2017
7036
VAC
T 1 O N S
Met with developers, architects, and lawyers to process and review Planning
and Zoning applications, site plans, and architectural designs. Wrote staff
reports for Planning and Zoning Commission agenda items. Evaluated site plans
and architectural plans for compliance with Commission decisions to forward to
permit. Aided the public in disseminating town planning initiatives and zoning
regulations at the Planning and Zoning public counter. Participated in planning
studies, prepared research, and coordinated with relevant departments.
Elmwood Village Association, Buffalo, New York; Neighborhood Planning
Associate, 2016
Assisted the Executive Director in managing a New York Main Street Program
grant award. Evaluated applications for grant funding that included building
renovation and fagade improvement. Organized environmental reviews and
state historic preservation documents for grantees. Assisted in organizing and
conducting public meetings.
City of El Segundo April 11, 2024 ♦ 11
Proposal to Provide On -Call Professional Planning Services
Agreement No. 7036
CIVIC
S O L U T I O N S
Highlights
TERESA L. BATSON
• Advance Planning
SENIOR PLANNER
• Discretionary Permit
Processing
Ms. Batson is a professional planner with over 10 years of planning experience.
• Environmental Review
Ms. Batson has substantial experience in advance planning, discretionary permit
• Zoning Investigation
processing, field surveys, environmental review and public outreach. She has
• Team Training
• Design Review
processed zone changes, conditional use permits, and a variety of land
• CEQA Review
development entitlements. Ms. Batson is a detail -oriented planner who excels
• Field Surveys
at customer service, leadership, writing, and problem -solving.
• General Plan Amendments
• Public Outreach
Highlights of Ms. Batson's experience include:
Education
Civic Solutions, Inc., Senior Planner, 2023
Master of Arts in Urban &
Responsible for project management of advance and current planning projects
Regional Planning with an
I including conducting discretionary project review, processing zone changes, and
Emphasis in Community
managing general plan and specific plan amendments. Conducts research and
Development, California State
Polytechnic University,
inter -departmental coordination, and prepares staff reports, resolutions, and
Pomona, CA
public hearing notices. Ms. Batson's planning reports include recommendations
Bachelor of science in Applied
and supporting data for approval and presentation to Planning Commissions
Mathematics with a
and other public bodies, and she works cooperatively with clients and their
Specialization in Computing,
University of California,
representatives to resolve issues and alter designs when necessary. Monitors
Los Angeles, CA
budgets and prepares invoices for deposit -based discretionary cases. Provides
excellent customer service to property owners, applicants, architects, and
Technical Skills
engineers.
Microsoft Suite
Virtual Training & Facilitation
City of Los Angeles, Planning Department, Community Planning Division;
City Planner, 2018-2022
Managed the Harbor Gateway Community Plan Update Program. Duties
included leading a team of two staff members in performing background
research, conducting field surveys, analyzing demographic data, evaluating
environmental impacts, and drafting environmental review documents. Also,
edited technical documents and prepared the draft Community Plan Update.
Planned and hosted public outreach/engagement events in collaboration with
colleagues, council office staff, neighborhood council members, and other
community stakeholders. Responsibilities included overseeing the adoption
process of general plan amendments and zone changes associated with the
South -Harbor Community Plan Areas. Collaborated with other agencies and
jurisdictions to ensure projects were in compliance with state and local
legislation, conducted training for Planning Department staff, and served on
interview panels for positions within the department.
City of Los Angeles, Planning Department, Condition Compliance Unit and
Expedited Processing Section; Planning Assistant, 2016-2018
Processed conditional use permits for alcohol sales. Duties included reviewing
pre -application submittals, performing background research, preparing Initial
Studies in conformance with the City of Los Angeles environmental guidelines
City of El Segundo April 11, 2024 ♦ 12
Proposal to Provide On -Call Professional Planning Services
Teresa L. Baston
continued
Agreement No. 7036
CIVIC
S0LU7T10NS
and CECA. Collaborated with other City departments and state agencies,
preparing hearing notices, writing and technical editing of staff reports, and
performing condition clearances.
City of Los Angeles, Planning Department, Zoning Administration Division and
Community Planning Bureau; Planning Assistant, 2006-2011
Conducted background and zoning investigations of nuisance commercial uses
in the City. Analyzed land use impacts to impose land use conditions to mitigate
and eliminate nuisance activities on the properties, and prepared presentations
and staff reports for Zoning Administrator hearings. Reviewed land use
development projects ranging from historic preservation projects to large-scale
commercial projects. Managed the entitlement process for each project,
including conducting design and site plan review, analyzing neighborhood
compatibility, conducting initial studies, preparing CEQA documentation, and
writing letters of determination. Presented proposed land use projects and
general plan amendments to the City Planning Commission and other decision -
making bodies.
City of El Segundo April 11, 2024 ♦ 13
Proposal to Provide On -Call Professional Planning Services
Agreement No. 7036
CIVIC
S O L U T I O N S
Highlights
HOWARD LEE, AICP
• Municipal Planning
SENIOR PLANNER
Management
• Project Management
Mr. Lee is a professional planner with over 20 years of experience working in
• Discretionary Case Processing
city and county planning agencies throughout California. He has substantial
• Permit Review
• Public outreach
experience in discretionary permit processing, long-range and transportation
• Long Range Planning
planning, code compliance, and market research. Mr. Lee is also a skilled
• Strategic Planning
trainer, having trained others in planning techniques and community
• zoning Regulation
engagement. He is an effective team leader and team member.
• Transportation Planning
• Sustainability Review and
Highlights of Mr. Lee's experience include:
Processing
• Market Research
Civic Solutions, Inc., Senior Planner, 2022
• Consensus Building
Responsible for the review and processing of a variety of current and long-range
• Training
planning projects for our municipal clients. Work includes development plan
Education
review, subdivisions, change of zones, general plan and specific plan
Master of Public Administration,
amendments, research, environmental documentation, staff reports,
University of Southern
resolutions, public hearing notices, and inter -department coordination.
California, Los Angeles, CA
Prepares planning reports including recommendations and supporting data for
Bachelor of Science in City and
approval and presentation to planning commissions and other public bodies.
Regional Planning, Minor in
Works with project applicants and their representatives to resolve issues and
Sustainable Environments,
California Polytechnic State
modify project designs to meet local policies and regulations.
University, San Luis Obispo, CA
City of Coronado, California; Active Transportation Planner, 2020-2022
Affiliations
Oversaw the City's active and alternative transportation programs and projects,
American Planning Association
including pedestrian and cycling facilities and infrastructure; bus service; the
American Institute of Certified
Coronado Ferry; and the free Summer Shuttle. Managed the implementation of
Planners
projects in the City's Active Transportation Plan and oversaw annual active
transportation related events. Functioned as project lead on the City's Climate
Action Plan, including managing the project consultants, monitoring the project
budget, and conducting community engagement and education. Launched and
managed Comment Coronado, the City's online public engagement platform.
Also served as staff representative to the City's Mobility Commission and City
Council on mobility and active transportation projects.
City of La Mesa, California, Community Development Department;
Associate Planner, 2014-2022
Managed development review projects from pre -planning through post -
construction. Performed complex advance planning work and managed advance
planning and special assignments. Prepared and administered revisions to
planning and zoning regulations and analyzed and recommended actions on
zone ordinance amendments, variances, and conditional use permits.
Supervised a planning technician and managed front planning counter
operations. Also served as the City's lead on the Climate Action Plan and
Supplemental Environmental Impact Report, including managing grant funds,
project consultants, and public outreach.
City of El Segundo April 11, 2024 ♦ 14
Proposal to Provide On -Call Professional Planning Services
Howard Lee
continued
Agreement No. 7036
CIVIC
S O L U T I O N S
Independent Strategic Planning Consultant, 2012-2013
Facilitated a strategic planning process as part of a consultant team contracted
by TravelStore (the largest travel management company in California).
Performed in-depth market research and analysis for strategy development and
analyzed, synthesized, and summarized data for the project report and
activities. Recommended key performance indicators and a dashboard
approach to monitor and assess the success of the plan.
County of Alameda, California, Community Development Agency;
Planner III, 2007-2011
Managed over 50 discretionary entitlement projects from the pre -planning to
post -construction phases. Coordinated and facilitated community outreach
forums to address sustainability and urban design in the County, which resulted
in increased awareness and collaboration in support of City initiatives. Also
trained over 20 planners and managers on sustainability policies and principles,
resulting in improved public service as well as increased awareness and
comprehension.
City of Daly, California, City Planning Division; Assistant Planner, 2001-2007
Prepared and presented reports on over 80 development projects to the
Planning Commission and City Council. Provided staff support to decision -
making bodies for their review of land use projects. Conducted presentations in
locally televised public forums and council committee meetings. Coordinated
and facilitated recurring staff meetings to review planning applications.
City of El Segundo April 11, 2024 ♦ 15
Proposal to Provide On -Call Professional Planning Services
Agreement No.
C
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7036
VAC
T I O N S
Highlights
ELIZABETH YEE
• Land Use Planning
ASSOCIATE PLANNER
• Entitlement Processing
• Research and Analysis
Ms. Yee is a highly motivated, results -driven professional with a successful track record
• Public Counter support
processing and reviewing residential and non-residential development projects for
• Zoning Review
general plan, zoning, and design conformance. In addition, her experience in municipal
• Coastal Processing
planning includes work on major projects such as a community plan for the City of
• CEQA Documentation
• Project Design Review
Oceano, the 6th Cycle Housing Element for the City of Jurupa Valley, and performing
• Project Management
both advance and current planning services for the City of Manhattan Beach. Ms. Yee
• Advance Planning
works well in team situations, has exceptional organizational and research skills, and
• Public Presentations
adapts easily to various work environments. Ms. Yee is bilingual in English and Chinese
(Cantonese).
Education
Master of City and Regional
Highlights of Ms. Yee's experience include:
Planning, Cal Poly, San Luis
Obispo, CA
Civic Solutions, Inc., Associate Planner, 2020-Present
Bachelor of Arts, Urban Studies,
Ms. Yee provides associate -level urban planning services to our public agency clients.
University of California,
Duties include ministerial and discretionary permit processing, plan checks, and public
Irvine, CA
counter support, as well as general plan and zoning code amendments. She
coordinates with applicants, design professionals, and the public on projects and
Technical Skills
issues. She prepares staff reports, resolutions, and conditions of approval and makes
Adobe Creative Suite
presentations to planning commissions and other public bodies. Ms. Yee regularly
Microsoft Office
Google Sketch Up
assists applicants and consultants to understand municipal requirements and analyze
Hand Sketching
issues, and recommends solutions and strategies. In addition, she is currently working
Auto CADD
on Current Planning assignment in the Cities of Del Mar and Seal Beach.
ArcGIS
Cal Poly San Luis Obispo College of Architecture and Environmental Design;
Affiliations
Teaching Assistant, 2018-2019
American Planning Association
Ms. Yee conducted research and analysis for a general plan update for the City of
Parlier, California. In addition, she created plans, illustrations, and policy
documentation alongside undergraduate students for the document. She also critiqued
drafts for state and federal policy consistency.
City of Manteca, California; Assistant City Planner, 2014-2017
Ms. Yee reviewed residential and non-residential development for zoning and design
conformance. She prepared written and oral staff reports for City Council and Planning
Commission hearings and public workshops and provided recommendations on
development projects. She assisted property owners, architects, engineers, and the
public regarding city development policies and standards and aided in analysis,
development, implementation, and design for the Family Entertainment Zone Master
Plan. In addition, Ms. Yee evaluated environmental information to reduce adverse
impacts of industrial and commercial development under CEQA and wrote initial
studies.
City of Irvine, California; Planning Intern, 2013
Ms. Yee assisted with the 2013 update of the Irvine General Plan Housing Element. She
conducted research for an industrial park development and rehabilitation project and
performed plan checks on development site plans and development code compliance.
She also generated maps of researched data using GIS software.
City of El Segundo April 11, 2024 ♦ 16
Proposal to Provide On -Call Professional Planning Services
Highlights
• Customer Service
• Research and Analysis
• Training Skills
• Presentation Skills
• Problem Solving Skills
• Statistical Analysis
Education
Bachelor's Degree, Public
Administration, California
State University, Fullerton, CA
Technical Skills
MS Office Suite
Google Drive
PowerPoint
Agreement No. 7036
CIVIC
S O L U T[ O N S
MICHAEL MARTIN
ASSISTANT PLANNER
Michael Martin has over 5 years' experience in customer service with excellent
communication, organization, and training skills. Michael is analytical, flexible,
attentive to detail, adaptable, and has strong problem -solving, team building,
and presentation skills. He is a very quick learner and is team focused.
Highlights of Mr. Martin's experience include:
Civic Solutions, Inc.; Assistant Planner/Planning Technician, 2023-Present
Duties include zoning plan review, public counter support, entry-level project
management for residential and non-residential applications, discretionary case
processing, field inspections, assisting with the analysis for and preparation of
planning studies and reports which are typically for staff -level recommenda-
tions. Provides assistance to applicants and consultants in understanding
municipal requirements, analyzes issues, and recommends solutions and
strategies. Attends meetings and provides presentations. With an eye and mind
for detail, Mr. Martin examines ministerial and discretionary permit history
prior to issuing zoning clearance on business license applications, drafts
covenants and verifies accuracy of ordinance transcription into an electronic
municipal code.
Home Depot; Customer Service Associate, 2019-2023
Responsible for processing returns, purchases, and special orders. Performed
inspections of rental vehicles and tools, and validated returns. Used backend
systems to correct, alter or otherwise change orders. Communicated with other
divisions to process or alter complex orders. Handled system privileges to
authorize and locate lost receipts, and managed items being returned to the
vendor or marked for disposal.
Fullerton Collaborative; Intern to the Executive Director, 2017
Provided research and presentation assistance during board and general
meetings. Presented data and reports via PowerPoint. Managed volunteers,
survey design, press releases, and marketing. Assisted with event coordination,
data entry, and statistical analysis.
Staff Pro, Event Security, 2012-2015
Security assignments were varied including, but not limited to the Academy
Awards, The Honda Center, and the Orange County Fair.
City of El Segundo April 11, 2024 ♦ 17
Proposal to Provide On -Call Professional Planning Services
Highlights
• Public Counter Support
• Plan Review
• Research and Analysis
• Presentation Skills
• Problem Solving Skills
• Statistical Analysis
• Public Outreach
• Technical Strategies
Education
Bachelor of Science in Landscape
Architecture with Minor in City
Planning, Cal Poly Pomona,
Pomona, CA
Technical Skills
Adobe Acrobat and
Creative Suite
Accela
AutoCAD
GIS
Lumion
MS Office and Outlook
Rhino
Agreement No. 7036
CIIVIC
SOLUTIONS
VIVIAN WU
PLANNING TECHNICIAN
Vivian Wu is an exceptionally talented emerging professional who is passionate
about promoting and enhancing the economic, social, and environmental well-
being of the public sector. Ms. Wu has current planning experience in serving
the cities of Norwalk, Moreno Valley, and Torrance as well as public outreach
experience with Southern California Association of Governments (SCAG). Vivian
is analytical, flexible, detail oriented, and adaptable, and has strong problem -
solving, team building, and presentation skills. As a solid researcher and analyst,
Ms. Wu looks forward to providing excellent service.
Highlights of Vivian Wu's experience include:
Civic Solutions, Inc.; Assistant Planner, 2023-Present
Duties include public counter support, entry-level construction plan review, and
providing assistance to applicants and consultants in understanding municipal
code requirements, analyzing issues, and recommending permitting solutions
and strategies. Plan check responsibilities include ADUs, residential and
commercial additions and remodels, and new single-family dwellings. Assists in
tenant improvement plan checks, commercial plan checks, and SB 9
applications. Independently processes over the counter permits for yard sales,
temporary signs, home occupations, animal keeping and temporary events.
Supported and streamlined ADU plan check process through electronic plan
review integration. Attends meetings and provides presentations.
City of Moreno Valley, California; Planning Intern, 2023
Responsible for assisting in analysis and interpretation of the City's Municipal
Code. Reviewed basic building plans and other development -related
applications for conformance with appropriate regulations and conditions of
approval. Managed the planning counter to assist residents and developers with
projects and applications. Reviewed and approved plan checks using Accela
permitting software.
City of Torrance, California; Community Development Intern, 2023
Provided a new plan to re -design the Online portal and aid in recommending
new user navigation strategies. Also, provided a new Recreation Services
brochure to aid the public in accessing the City of Torrance's accessible services.
Prepared presentations and presented to the Community Development
Department on assigned projects during the manager's meetings.
City of El Segundo April 11, 2024 ♦ 18
Proposal to Provide On -Call Professional Planning Services
E. References
Agreement No. 7036
CIVIC
S O L U T 1 0 N S
Civic Solutions invites the City of El Segundo to contact our client references to
learn their opinion of our performance on past and present assignments.
City of Anaheim
200 South Anaheim Boulevard
Anaheim, CA 92805�
Scott Koehm, Principal Planner
skoehm@a aheim.net
(714) 765-5395
Project Description: Civic Solutions has been providing on -call planning
services to the City of Anaheim since July 2017, and the contract is
ongoing.
City of Jurupa Valley
8930 Limonite Avenue
Jurupa Valley, CA 92509
Joe Perez, Assistant City Manager/Community Development
Director
perez(ftrupaval'le . 1
(951) 332-6464, Ext 207
Project Description: Civic Solutions has been providing current,
advance, and environmental planning services to the City of Jurupa
Valley since 2011, and the contract is ongoing.
City of Manhattan BeachgN
1400 Highland Avenue
Manhattan Beach, CA 90266
Talyn Mirzakhanian, Community Development Director
(310) 802i5arr�n a LiattanbeachW v
503
Project Description: Civic Solutions provided Associate -level consulting
services, including coastal development and other discretionary permit
processing, zoning plan check, and advance planning.
City of Moorpark
799 Moorpark Avenue
Moorpark, CA 93021
Douglas Spondello, Community Development Director
dsporrdellomror ark.c�o
(805) 517-6251
Project Description: Civic Solutions has been providing contract
planning services to the City of Moorpark since 2021, and the contract is
ongoing.
City of El Segundo April 11, 2024 ♦ 19
Proposal to Provide On -Call Professional Planning Services
F. Compensation/
Payment
Schedule
Agreement No. 7036
cIVIc
SOLUTIONS
Hourly Rate Schedule
Principal -in -Charge $200
Planning Manager
......... _____........
_.....__. $180
Principal Planner
$165
Senior Project Manager
$160
Senior Planner
$155
Associate Planner
$135
Assistant Planner 1
$125
Planning Technician
$115
The above hourly rates apply only to authorized services provided under the
scope and contract, and do not apply to contract administration activities such
as invoicing and contract performance discussions. Work performed on a time
and material basis will be billed monthly, and will be due in accordance with
the terms of the contract.
Reimbursable Expenses
• Reproductions of plans
• Large duplication or document publishing projects
• Specialized graphic projects
• Messenger and overnight deliveries
When the above fee schedule is made part of an on -call contract, fees are
subject to annual review and adjustments. Such adjustments shall be made
according to the change in the Consumer Price Index for the Los Angeles -Long
Beach -Anaheim area for the preceding year (January -December).
City of El Segundo April 11, 2024 ♦ 20
Proposal to Provide On -Call Professional Planning Services