CONTRACT 6977 Vender AgreementAgreement No. 6977
4,0� B1 o u n d Tre
Your Partner In EMS
Adoption Agreement
5000 Tuttle Crossing Blvd. Dublin, OH 43016
614.760.5000 www.boundtree.com
"Customer"
"Company"
Name: City of El Segundo
Bound Tree Medical, LLC
Address: 350 Main St
5000 Tuttle Crossing Boulevard
_EI Segundo, CA 90245
Dublin, Ohio 43016
Attention: Vanessa Arias
Attention: President
Telephone: _310.524.2235
E-mail: varias@elsegundo.org_
This Adoption Agreement is made this 1st day of July, 2023 (the "Effective Date") by and between Customer and Company. By
entering into this Adoption Agreement, Customer hereby agrees to comply with the Fire Department Medical Supplies between the
City of Pasadena and Bound Tree Medical, LLC ("City of Pasadena Agreement"), bid number 32365, which has an effective date of
09/01 /2022 and an expiration date of 09/01/2025. Customer agrees to comply with all terms and conditions of the City of Pasadena
Agreement.
Customer shall be responsible for issuing its own purchase orders made pursuant to the City of Pasadena Agreement, and shall pay
all invoices within thirty (30) days of receipt. Customer warrants it will not request or accept lower -priced quotes from Company on
any products otherwise available under the City of Pasadena Agreement.
Products sold by Company carry only those warranties provided by their manufacturers. This warranty shall apply to both products
and equipment, if any, purchased pursuant to the City of Pasadena Agreement. THERE ARE NO OTHER EXPRESSED OR
IMPLIED WARRANTIES, INCLUDING BUT NOT LIMITED TO ANY WARRANTY OF MERCHANTABILITY OR
FITNESS FOR A PARTICULAR PURPOSE. COMPANY'S SOLE OBLIGATION AND CUSTOMER'S EXCLUSIVE
REMEDY FOR BREACH OF ANY WARRANTY SHALL BE, AT COMPANY'S OPTION, TO REPAIR OR REPLACE THE
PRODUCT, OR TO ISSUE A REFUND OR CREDIT.
Company and Customer may terminate this Adoption Agreement upon thirty (30) days' notice to the non -terminating party. If
Customer breaches any terms and conditions of this Adoption Agreement and/or the City of Pasadena Agreement, Company may, at
its sole discretion, immediately terminate this Adoption Agreement.
This Adoption Agreement shall continue for the duration of the City of Pasadena Agreement. If the City of Pasadena Agreement is
terminated prior to the end of its term, this Adoption Agreement will terminate upon thirty (30) days' written notice to Customer.
Any changes or modifications to the original language contained herein must be agreed upon in writing by the Company before this
Adoption Agreement will take effect.
Customer agrees to comply with all terms and conditions of the City of Pasadena with the exception of the not to exceed dollar
amount and the term dates. The agreement will not exceed $40,000.00 per fiscal year through June 3011, 2025.
IN WITNESS WHEREOF, the Customer hereto caused this Adoption Agreement to be executed on its behalf by its duly
authorized representative as set forth below.
Custom `
By:.
Name Darrell George
Titic: Cit ' Mana er
Date:' .
Agreement No. 6977
CITY OF PASADENA
Purchase Order Contract Cover Page & Acceptance of Terms and Conditions
CONTRACT NUMBER 1 32365
CONTRACTOR: BOUND TREE MEDICAL LLC
CONTRACT PURPOSE:
The purpose of this contract is for Bound Tree Medical LLC to furnish and deliver medical supplies as
requested by the Pasadena Fire Department for pre -hospital emergency medical care. The term of
this multi -year purchase order contract is for an amount not to exceed $150,000 for an initial three-
year term with two one-year optional extensions for an amount not to exceed $50,000 each. Contract
extensions are subject to approval by the City Manager.
CONTRACT START DATE: 09/01/2022 CONTRACT EXPIRATION DATE: 09/0112025
TOTAL PURCHASE ORDER -
$150,000.00
Project Manager: Cynthia Foronda
Title: Senior Office Assistant
Phone: 626-744-7182
ACKNOWLEDGMENT: ContractorNendor acceptance of this Purchase Order or pa ent, or s ipment of goods and/or
provision of services, shall constitute ContractorNendor un ualilied acceptance of th teams of this Purchase ase Order.
This document, in its entirety, does not constitute a firm oiler b the City, and may be revoked at any time prior to
acceptance. lire -existing contract language, as agreed upon„ shad prevail.
Attachments:
Attachment A — IFB - Furnish & Deliver Medical Supplies
Attachment B — Bound Tree Medical Bid Response
Attachment C — Purchase Order Terms and Conditions
Please sign, date and return.
r tignature
Christopher Fyffe - Manager, Bids & COntracts
Print or Type Name
Agreement No. 6977
TERMS AND CONDITIONS OF PURCHASE ORDER
1. General.
a. This is a government Agreement. The terms are not changed by any words added by
Vendor, nor superseded because of any form used by Vendor in the course of business. Any
change in terms must be agreed to by an authorized representative of the City, in writing.
Acceptance by the City of goods, materials or services is not an acceptance of Vendor's
other terms.
b. As used herein, "City" means the City of Pasadena and its representative who is authorized
to issue this Agreement ("Agreement"). The term "Vendor' means the seller or contractor
who agrees to furnish all goods and services subject to the terms and conditions of this
Agreement, and includes its employees, representatives, subcontractors and agents.
c. This Agreement becomes valid only when duly executed or approved and when the City has
issued a valid Purchase Order Number. The City's issuance of a Purchase Order Number is
the only authorization which will be recognized by City to allow the Vendor to begin action on
this Agreement and for charges to its account.
d. As used herein, "Agreement" means the Purchase Order Requisition, this Agreement and
Purchase Order Terms and Conditions and any written documents incorporated by specific
reference. This Agreement constitutes the entire agreement between the parties and
supersedes all previous communications between them, either oral or written. In case of a
conflict, these Purchase Order Terms and Conditions shall strictly prevail over the terms of
any other document which is a part of this Agreement.
e. This Agreement is entered into in the city of Pasadena, California and governed by and
construed according to the laws of the State of California.
f. Vendor shall comply with all Federal, State, County and City laws, ordinances, rules and
regulations.
g. Time is strictly of the essence in this Agreement.
h. The City's waiver of any term, condition, breach or default of this Agreement shall not be
considered to be a waiver of any other term, condition, default or breach, nor of a
subsequent breach of the one waived.
i. Vendor shall not assign or transfer this Agreement or any rights in this Agreement without
the prior written consent of the City, which may be withheld in the City's sole discretion.
j. City may terminate this Agreement, or any part thereof, for any cause or without cause upon
fifteen (15) calendar days' written notice to Vendor.
2. Invoices.
a. Each invoice under this Agreement shall contain, at a minimum, the following information:
the Purchase Order Number, the name of the City department to which goods or services
were furnished, whether the invoice covers complete or partial delivery or performance, a
specification of the goods and services furnished according to the prices stipulated and in a
format acceptable to the city, and applicable tax as a separate line item.
b. Vendor shall be paid upon approval of proper and acceptable invoices for material and
services accepted by the City.
c. No invoice shall be issued prior to receipt and acceptance of material and services by City.
d. City does not authorize and shall not pay interest charges.
e. No invoice shall be paid prior to the submittal by Vendor of a W-9 form, Taxpayer
Identification Number and Certification.
Inspection and Acceptance. All material ordered and all services performed are subject to final
inspection and acceptance by the City in its sole discretion. City may reject and return at Vendor's
expense all materials and articles not conforming to this Agreement. Vendor shall bear all risks as to
rejected material and services after notice of rejection. City shall rely on Vendor to correct, at
no additional costs, all material and all services which are rejected by City as not meeting applicable
standards or the requirements of this Agreement.
Agreement No. 6977
4. Indemnity. Vendor agrees to indemnify, hold harmless, and defend (even if the allegations are
false, fraudulent or groundless), to the maximum extent permitted by law, the City, its City
Council and each member thereof, and its officers, employees, commission members and
representatives, from any and all liability, loss, suits, claims, damages, costs, judgments and
expenses (including attorney's fees and costs of litigation) which in whole or in part are
claimed to result from or to arise out of the usage or operation, including the malfunctioning
of, or any Injury caused by, any product purchased herein, or any acts, errors or omissions,
Including, without limitation, professional negligence of Vendor. This agreement to indemnify
includes, but is not limited to personal injury (including death at any time) and damage to
property (including, without limitation, contract, tort, patent, copyright, trade secret or
trademark infringement) sustained by any person or persons, corporations or Vendor.
5. Insurance.
a. Contractor shall, at its own expense, procure and maintain policies of insurance of the types
and in the amounts set forth at the hyperlink or other reference noted on the cover page of
this Purchase Order. Said insurance requirements, and penalties for failure to maintain
insurance, are incorporated fully into this Agreement by reference.
b. If no insurance is required, the cover page of the Purchase Order shall so state.
Special terms applicable to all Agreements for goods and material provided to City:
a. Vendor agrees to prepay transportation charges and to show them separately on all
invoices.
b. Title to all material furnished under this Agreement shall pass to the City on delivery and
loading of material at the F.O.B. point designated in this Order.
c. All material listed in the Safety Orders of the California Division of Industrial Relations shall
fully comply with the requirements of said Orders.
d. All goods, material and equipment ordered, except as otherwise noted in this Order, shall be
delivered in a new and unused condition.
e. All vehicles and automotive equipment furnished under this Agreement/Purchase Order shall
meet all requirements of the California Vehicle Code and regulations of the Federal
Department of Transportation.
f. Vendor shall transfer to City the manufacturers warranty or guarantee for each item
furnished, in full force and effect as of the day the City commences operation and use of the
item. Where applicable, City shall be named as owner -beneficiary of such warranty or
guarantee. In addition, Vendor warrants that all material and goods provided under this
Order are free from defects in material and workmanship.
g. If there is a patent defect in material that goes uncorrected after 10 calendar days' notice, or
a shorter time in the case of an emergency demanding immediate action, City may make the
necessary replacements or repairs and charge Vendor the total cost of labor, material,
equipment and administration. The City may withhold from Vendor an amount for these
costs and recover any balance from Vendor.
Special terms applicable to all Agreements for services provided to City:
a. Vendor is an independent contractor and not an employee or agent of City and shall furnish
such services in its own manner and method except as required by this Agreement.
Vendors employees, subcontractors or agents shall not, under any circumstances, be
considered employees of City. Vendor has and shall retain the right to exercise full control
over employment, direction, compensation and discharge over all persons engaged in
performance under this Agreement. Vendor shall be solely responsible for and shall
indemnify, defend and save City harmless from all matters relating to the payment of its
employees, including, but without limitation, deductions, withholding, wages, salaries,
benefits, taxes and regulations of any nature whatsoever.
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Agreement No. 6977
8. Special additional terms applicable to all Agreements subject to the Prevailing Wage Law:
a. Pursuant to Labor Code Section 1781, Contractor is advised that certain work contemplated
in this Contract may be subject to the payment of prevailing wages and all other
requirements of the Prevailing Wage Law.
i. Contractor shall comply with the state prevailing wage law, Labor Code Sections
1720 at seq. and 8 CCR Section 16000 at seq., as necessary, for any "public work"
(as that term is defined by statute) performed pursuant to this Contract. For
purposes of compliance with prevailing wage law, Contractor shall comply with the
provisions applicable to the contractor under 8 CCR Section 16000 (b). Compliance
with the Prevailing Wage Law includes, without limitation, payment of at least
prevailing rates as determined by the Director of Industrial Relations, overtime, and
working hour requirements, apprenticeship obligations, payroll record -keeping
requirements, and other obligations required by law. Pursuant to Labor Code
Section 1775, Contractor shall forfeit as a penalty to the City the sum of not more
than Two Hundred Dollars ($200) as determined by the Labor Commission for each
calendar day, or portion thereof, for each such worker paid less than the prevailing
wage rates by
ii. Contractor or by any subcontractor in addition to penalties provided for in Labor
Code Sections 1770-1782. No Contractor or sub -Contractor may be listed on a bid
proposal for a public works project unless registered with the Department of
Industrial Relations pursuant to Labor Code Section 1725.5. No Contractor or sub -
Contractor may be awarded a contract for public work on a public works project
unless registered with the Department of Industrial Relations pursuant to Labor
Code Section 1725.5. All Contractors and sub -Contractors must furnish electronic
certified payroll records to the Labor Commissioner. A certified copy of all payroll
records relative to this project shall be submitted to the City along with the related
invoice. Receipt of certified payroll records is a prerequisite to receiving payment.
This requirement applies to all public works projects, whether new or ongoing.
Contractor is further advised that any prevailing wage work contemplated herein is
subject to compliance monitoring and enforcement by the Department of Industrial
Relations.
9. Special additional terms applicable to software licenses and software maintenance, authorized by
the Pasadena Department of Information Technology, and to equipment lease and equipment
maintenance:
a. The form of software license, software maintenance, equipment lease and equipment
maintenance attached to this Agreement, when approved as to form by the City Attorney,
are incorporated as a part of this Agreement, are agreed to by the City, and shall take
precedence over all of the terms and conditions of this Agreement, except as to paragraphs
numbered 9 through 14, inclusive.
10. Non-discrimination and Equal Employment Opportunity Practices Provisions:
a. Vendor certifies and represents that, during the performance of this Agreement, the Vendor
and each subcontractor shall adhere to equal opportunity employment practices to assure
that applicants and employees are treated equally and are not discriminated against
because of their race, religion, color, national origin, ancestry, disability, sex, age, medical
condition, marital status, or any other basis enumerated in Government Code Section
12940(a). Vendor further agrees that it will not maintain any segregated facilities.
b. Vendor shall, in all solicitations or advertisements for applicants for employment placed by or
on behalf of the contractor, state that it is an "Equal Opportunity Employer" or that all
qualified applicants will receive consideration for employment without regard to their race,
religious creed, color, national origin, ancestry, disability, sex, age, medical condition, marital
status, or any other basis enumerated in Government Code Section 12940(a) .
c. Vendor shall, if requested to so by the City, certify that it has not, in the performance of this
Agreement, discriminated against applicants or employees because of their race, religious
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Agreement No. 6977
creed, color, national origin, ancestry, disability, sex, age, medical condition, marital status,
or any other basis enumerated in Government Code Section 12940(a).
d. If requested to do so by the City, Vendor shall provide the City with access to copies of all of
its records pertaining or relating to its employment practices, except to the extent such
records or portions of such records are confidential or privileged under state or federal law.
e. Vendor agrees to recruit Pasadena residents initially and to give them preference, if all other
factors are equal, for any new positions which result from the performance of this Agreement
and which are performed within the City.
f. Nothing contained in this Agreement shall be construed in any manner so as to require or
permit any act which is prohibited by law.
g. Vendor shall include these provisions in each of its subcontracts under this Agreement.
11. Business License. Vendor shall obtain any City Business License that may be required by Pasadena
Municipal Code Chapter 5.04. Consult the Department of Finance, Business License Section, as to
business license requirements, telephone (626)744-4166.
12. No conflict. Vendor hereby represents, warrants and certifies that no officer or employee of the
Vendor is a director, officer or employee of the City of Pasadena, or a member of any boards,
commission or committees, except to the extent permitted by law.
13. Maintenance and Inspection of Records. The City, or its authorized auditors or representatives, shall
have access to and the right to audit and reproduce any of the Vendor's records to the extent the
City deems necessary to insure it is receiving all money to which it is entitled under this Agreement
and/or is paying the amounts to which Vendor is properly entitled to under the Agreement or for other
purposes relating to the Agreement. Vendor shall maintain and preserve all such records for a period
of at least 3 years after the termination of the Agreement. The Vendor shall maintain all such records
in the City of Pasadena. If not, the Vendor shall, upon request, promptly deliver the records to the
City of Pasadena or reimburse the City for all reasonable and extra costs incurred in conducting the
audit at a location other than the City of Pasadena, including, but not limited to, such additional (out
of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals and overhead.
14. Taxpayer Protection Act. The restrictions of Article XVII, City of Pasadena Taxpayer Protection Act,
of the Pasadena City Charter apply to this Agreement. If the City public official responsible for
approving said Agreement determines the amount of the order, or the cumulative amount of
purchase orders granted to Vendor over any 12-month period, triggers the requirements of Article
XVII, Vendor will be considered a "recipient of a public benefit." City public officials who approve or
vote to approve this "public benefit" will be prohibited from receiving gifts or other personal benefits
with a value in excess of $50, campaign contributions, or employment from Vendor for a specified
period of time. A "recipient of a public benefit" includes individuals, corporations, firms, partnerships,
associations or other persons or entities, as well as those individuals who have more than a 10%
equity, participation or revenue interest in an entity, or who serve as trustee, director, partner or
officer of the entity. At the City's request, Vendor shall provide written disclosure of all of the
foregoing interests, as applicable. Vendor s disclosure will be considered a public record.
15. Living Wage Ordinance. This Agreement, if over $25,000, is subject to the City of Pasadena's Living
Wage Ordinance, Pasadena Municipal Code Chapter 4.11 and requires that Vendors providing labor
or services to the City pay employees in accordance with the Ordinance. Please visit
htt // of gggdena.neUPasad_ena Living Wa e.as x for the current calendar year Pasadena
Living Wage rate.
a. If there is a difference between the Pasadena Living Wage and Prevailing Wage rates
(pursuant to paragraph 8, above) for similar classifications of labor, the contractor and his
subcontractors shall pay no less than the highest wage rate.
Approved as to form
Pasadena City Attorney
March 14, 2022
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Agreement No. 6977
................
r% d M d 0 A KOW,:k
0 u�
CITY OF PASADENA, CALIFORNIA
PURCHASING DIVISION
MEDICAL SUPPLIES
ITB NO. 118287(KD)
DUE - JUNE 6, 2022 5:OOPM EST
Agreement No. 6977
tsc,% u n Tre
Your Partner In EMS
Jun 6, 2022
City of Pasadena, California
Purchasing Division
!00 N. Garfield Ave., Room S-349
Pasadena, CA 91109
Dear Cynthia Kurtz:
5000 Tuttle Crossing Blvd. Dublin, OH 43016
614.760.5000 www.boundtree.com
Bound Tree Medical is pleased to offer the attached proposal for the City of Pasadena, California Fire
Department IFB-MS-None-2022-05-10-16-50-41 Medical Supplies Bid. Please review the following
proposal for Bound Tree's competitive bid pricing. We want to emphasize our continued commitment to
you to provide the most complete offering of products and services.
The proposal includes the following:
• Bid General Provisions & Specifications
• Signed Bid Document
• Proposal & Discount Information
• Bound Tree Covid Response
• Pound Tree Pharmacy & EMS
Disaster Program Information
• BTM University
• References
• Customer Service Information
• Distribution Center Information
• Return Policy
• Warranty Information
• Online Ordering Capabilities
• Sample COI
• W-9
We thank you again for the opportunity to provide all your EMS equipment and information needs. If
you require additional information, our contact information is below.
David Crowl, AM Thaddeus Kelly
Account Manager Pricing Analyst
800-533-0523, ext. 5432 614.760.5374
david.crowl boundtree.com Thaddeus.kell boundtree.com
Agreement No. 6977
FURNISH AND DELIVER
MEDICAL SUPPLIES
FOR THE
FIRE DEPARTMENT
CITY OF PASADENA, CALIFORNIA
Competitive Bid - MEDICAL SUPPLIES
Release Date: Thursday, May 19, 2022
Page 1
MFY�
Agreement No. 6977
Table of Contents
1.0
NOTICE INVITING BIDS
4
1.1
Delivery Instructions
4
1.2
Bid Conference
4
1.3
Release Date
4
2.0
INSTRUCTIONS TO BIDDERS
5
2.1
Summary
5
2.2
Contact Information
5
2.3
Timeline
5
3.0
GENERAL INSTRUCTIONS
6
3.1
General Bid Requirements
6
3.2
Bidder Must Make Thorough Investigation
6
3.3
Acceptance of Conditions
6
3.4
Truth and Accuracy of Representation
6
3.5
City Changes to the Bid Documents
6
3.6
Notice Regarding Disclosure of Contents of Document
7
3.7
Award of Bid and Determination of Responsiveness
7
3.8
Errors and Omissions
7
3.9
Patent Feed; Patent, Copyright, Trade Secret, and Trademark Fees
7
3.10
Taxes
7
3.11
Local Bidders; Refund of Sales and Use Tax
7
3.12
Special Requirements of Contractors
8
3.13
Public Contract Code Sec. 9204 New Public Works Claims Procedure
8
3.14
Federal Terms and Conditions
8
4.0
SPECIAL CITY REQUIREMENTS
9
4.1
Equal Employment Opportunity in Contracting
9
4.2
Declaration of Non -Collusion by Contractor
9
4.3
Local Preferences
9
4.4
Protest Procedure
9
4.5
Bid Shall Remain Open
9
4.6
Equivalents to Specifications
9
5.0
GENERAL SPECIFICATIONS
11
5.1
BID PROPOSAL QUANTITIES
11
5.2
EVALUATION OF BID
11
5.3
SAMPLE CONTRACT
11
5.4
LICENSE AND PERMITS
11
5.5
SUBSTITUTION FOR PATENTED AND SPECIFIED ARTICLES
11
5.6
System for Award Management (SAM.Gov)
12
5.7
BID YOUR FULL EQUAL OR BETTER
12
5.8
PASADENA LIVING WAGE ORDINANCE
12
5.9
PAYMENT
12
5.10
LIABILITY INSURANCE
12
5.11
REQUEST FOR TAXPAYER IDENTIFICATION NUMBER AND CERTIFICATION (IRS Form W-9)
12
5.12
DURATION OF CONTRACT
13
Competitive Bid - MEDICAL SUPPLIES
1
Release Date: Thursday, May 19, 2022
i Page 2
Agreement No. 6977
5.13
PRICE ADJUSTMENTS
13
5.14
Invoice Submission Portal
13
6.0
BID SPECIFICATIONS
14
6.1
SCOPE OF SERVICES
14
6.2
DELIVERY
14
6.3
BRANDS
14
6.4
MISCELLANEOUS MEDICAL SUPPLIES
15
6.5
EQUIVALENTS
15
7.0
BIDDER'S PROPOSAL
16
8.0
SIGNATURE PAGE AND LEGAL STATUS
20
9.0
BIDDER'S CHECKLIST
21
9.1
TO THE BIDDER
21
10.0
INSURANCE REQUIREMENTS
22
10.1
Insurance Requirements
22
11.0
PUBLIC WORKS CLAIMS PROCEDURE
23
12.0
INSTRUCTIONS FOR PLANET BIDS
28
13.0 SAMPLE CONTRACT 30
13.1 DECLARATION OF NON -COLLUSION BY CONTRACTOR 31
13.2 Vendor Questionnaire (Form AA-1) 32
13.3 Project Workforce Utilization (Form AA-2) 33
13.4 Current Permanent Workforce Utilization (Form AA-3) 33
Attachments:
A - EquivalentsTable
Competitive Bid - MEDICAL SUPPLIES
Release Date: Thursday, May 19, 2022
Page 3
Agreement No. 6977
1.0 NOTICE INVITING BIDS
FOR MEDICAL SUPPLIES
1.1 Delivery Instructions
Bids will be received electronically through Planet Bids ( ww.pl netbids,corn). A bid received
after the time set for the bid opening shall not be considered. Bidders are required to submit
(upload) all items listed in the BIDDER'S CHECKLIST including acknowledgement of all
addendums. Bids will be received prior to 2:00 pm Monday, June 6, 2022, and will be opened
online at that time. The bids shall be clearly titled:
MEDICAL SUPPLIES
Copies of the Specifications may be obtained by mail or in person from the Purchasing Division,
100 N. Garfield Ave., Room S-349, Pasadena, CA 91109, Telephone No. (626) 744-6755.
Refer to the Specifications for complete details and bidding requirements. The Specification and
this Notice shall be considered a part of any contract made pursuant thereunder.
1.2 Bid Conference
The City does not plan to hold a pre -bid conference. Instead, the City will accept written
questions via email.
1.3 Release Date
Release Dated: Thursday, May 19, 2022
CYNTH IA J. KU RTZ
Interim City Manager
Competitive Bid -MEDICAL SUPPLIES
OTT 4
Release Date: Thursday,May 19, 2022
Page 4
Agreement No. 6977
2.0 INSTRUCTIONS TO BIDDERS
2.1 Summary
The Pasadena Fire Department (PFD) is seeking a vendor to furnish and delivery medical
supplies as required.
2.2 Contact Information
Vendor Registration Instructions & Customer Service information:
Click here to register onto Planet Bids:
https:ZZwww.planetbids.comlportal/portal.cfm?CQ.Mpan IDIDv -14770
If you are already registered and need help logging in or retrieving your user information call
818-992-1771 x0.
Additional instructions are included in this solicitation (See section named "Instructions for
Registering onto Planet Bids").
Customer Service
For assistance with e-bidding or uploading documents: Contact Planet Bids
Monday through Friday 5am - 5pm PST, except statutory holidays
Project Contact:
Cynthia Foronda
Senior Office Assistant
Email: cforonda 2 cit of asadena.net
Phone: 626 744-7182
Procurement Contact:
Antonio Watson
Project Manager
Email: awatsonc ofpasadena.net
Phone: (626) 744-8382
Department:
Fire Department
Competitive Bid -MEDICAL SUPPLIES
VU �
Release Date: Thursday, May 19, 2022
�;m
Page 5
Agreement No. 6977
3.0 GENERAL INSTRUCTIONS
3.1 General Bid Requirements
To be considered, a bidder must follow the format for bids in the specifications. Bids must be
binding and firm. Any bid may be withdrawn before bid opening but not for 90 days after
opening.
3.2 Bidder Must Make Thorough Investigation
It is the bidder's responsibility to examine the location of the proposed work, to fully acquaint
themselves with the specifications and the nature of the work to be done. The bidder shall have
no claim against the City based upon ignorance of the nature and requirements of the project,
misapprehension of site conditions, or misunderstanding of the specifications or contract
provisions.
3.3 Acceptance of Conditions
By submitting a bid, each bidder expressly agrees to and accepts the following conditions:
A. All parts of the Instructions to Bidders and Specifications will become part of the
Contract between the selected bidder and the City;
B. The City may require whatever evidence is deemed necessary relative to the bidder's
financial stability and ability to complete this project;
C. The City reserves the right to request further information from the bidder, either in
writing or orally, to establish any stated qualifications;
D. The City reserves the right to solely judge the bidder's representations, and to solely
determine whether the bidder is qualified to undertake the project pursuant to the
criteria set forth herein. The bidder, by submitting a bid, expressly acknowledges and
agrees that the judgment of the City as to whether or not the bidder is qualified to
perform the project, shall be final, binding and conclusive;
The City reserves the right to reject all bids, waive any irregularity in any of the bids, or
cancel or delay the project at any time;
F. This bidding process does not commit the City to award any contract, and the City is not
liable for any costs incurred by the bidder in the preparation and submission of a bid.
3.4 Truth and Accuracv of Representation
False, incomplete or unresponsive statements in connection with the bid may be sufficient
cause for rejection of a bidder.
3.5 Cite. Changes to the Bid Documents
The City reserves the right to change any part of these Instructions to Bidders and Specifications
any time prior to the bid opening. Any changes shall be in the form of addenda and will become
a part of the bid documents and of the contract. Addenda shall be made available to each
bidder. A bidder's failure to address the requirements of the addenda may result in the bid not
being considered. If the City determines that a time extension is required for the bid, the
addenda will give the new submission date.
"n Competitive Bid - MEDICAL SUPPLIES
Release Date: Thursday, May 19, 2022
Page 6
Agreement No. 6977
3.6 Notice Regarding Disclosure of Contents of Document
All bids accepted by the City at the time of bid opening shall become the exclusive property of
the City. Upon opening, all bids accepted by the City shall become a matter of public record and
shall be regarded as public, with the exception of those elements of each bid which are
identified by the bidder as business or trade secrets and plainly marked as "trade secret,"
"confidential," or "proprietary." Each element of a bid which a bidder desires not to be
considered a public record must be clearly marked as set forth above, and any blanket
statement (i.e., regarding entire pages, documents, or other non-specific designations) shall not
be sufficient and shall not bind the City in any way whatsoever. If disclosure is required under
the California Public Records Act or otherwise by law (despite the bidder's request for
confidentiality), the City shall not in any way be liable or responsible for the disclosure of any
such records or part thereof.
3.7 Award of Bid and Determination of Res onsiveness
The contract shall be awarded to the lowest responsive and responsible bidder. In determining
whether a bidder is responsible and responsive, the following shall be considered:
A. The quality of the material offered;
B. The ability, capacity and skill of the bidder to perform the contract or provide the
material or services;
C. Whether the bidder can perform the contract or provide the service promptly, or within
the time specified, without delay or interference;
D. The sufficiency of the bidder's financial resources and the effect thereof on his ability to
perform the contract or provide the material or services;
E. The character, integrity, reputation, judgment, experience and efficiency of the bidder;
F. The quality and timeliness of the bidder's performance on previous orders or contracts
for the City;
G. Litigation by the bidder on previous orders or contracts with the City;
H. The ability of the bidder to provide future maintenance and service where such
maintenance and service is essential;
3.8 Errors and Omissions
Bidders shall not be allowed to take advantage of any errors or omissions in the Instructions to
Bidders or Specifications. Full instructions will be given if such error or omission is discovered
and timely called to the attention of the City.
3.9 Patent Feed; Patent Co ri ht Trade Secret and Trademark Fees
Each bidder shall include in the price bid any patent fees, royalties and charges on any patented
article or process to be furnished or used in the prosecution of the Work.
3.10 Taxes
Price bid shall include all federal, state, local and other taxes.
3.11 Local Bidders; Refund of Sales and Use Tax
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Agreement No. 6977
For the purpose of determining the lowest bidder on a contract for materials and supplies only,
1.75% of that portion of the bid subject to sales or use tax shall be deducted from any bid
where it is determined that if such bidder were awarded the contract, the,City would receive a
refund of the 1.75% sales and use tax pursuant to the Uniform Sales and Use Tax Ordinance of
the City of Pasadena.
3.12 Special Requirements of Contractors
There is a separate packet of forms as part of these specifications that a bidder must complete
to establish compliance with a number of special City of Pasadena requirements, including, but
not limited to, Equal Employment and Affidavit of Non Collusion. These forms and their
instructions should be considered an integral part of the specifications and failure to complete
them shall be grounds, in the sole discretion of the City, for rejection of any bidder.
3.13 Public Contract Code Sec. 9204 New Public Works Claims Procedure
As detailed in the Section Titled #Public Works Claims Procedure new Public Contract Code
Section 9204, effective January 1, 2017, specifies new procedural requirements for claims
submitted by a contractor on any public works project.
3.14 Federal Terms and Conditions
In as much as there are Federal Requirements for this solicitation please see the Section named
#Federal Terms and Conditions.
"^ Competitive Bid - MEDICAL SUPPLIES
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Agreement No. 6977
4.0 SPECIAL CITY REQUIREMENTS
4.1 EC ual Employment 0 ortunit in Contractin
Policy - The City of Pasadena is committed to a policy of Equal Employment:
Contracting. Contractors expressly agree to comply with the City's ordinances and
regulations regarding Equal Opportunity Employment as well as regulations that may be
mandated by the source of the funds supporting this contract.
Compliance — To the extent permitted by law, Contractor expressly agrees to establish
compliance with the Equal Employment Opportunity Practices Provisions of Chapter 4.08 of the
Pasadena Municipal Code, and the Rules and Regulations adopted pursuant to said ordinance.
The successful bidder may be required to submit documentation during the term of the
contract to evidence on going compliance with the City's Equal Opportunity Practices
Provisions. Such documentation may include, but not be limited to certified payroll records and
Current Permanent Workforce Utilization reports.
Required Forms — Each bidder must submit a completed Form AA-1. Failure to submit this form
will result in automatic disqualification with no excep—tions unless bidder has an approved Form
on file with the City.
Questions regarding Chapter 4.08 of the Pasadena Municipal Code and regulations adopted
pursuant thereto should be directed to the Department of Finance, Purchasing Division
626.744.6755.
4.2 Declaration of Non -Collusion b Contractor
The City requires that each bidder executes and submits to the City with the Bid, the attached
Declaration of Non Collusion.
4.3 Local Preferences
The City of Pasadena is committed to promoting the economic health and well being of its
residents. To this end, contractor agrees to recruit Pasadena residents initially and to give them
preference, if all other factors are equal, for any new positions that result from the
performance of this contract and which are performed within the City.
4.4 Protest Procedure
This procedure specifies the process to be utilized by the City of Pasadena in resolving protests
regarding this solicitation. In order for a protest to be considered by the City of Pasadena, it
must be submitted in accordance with the procedures outlined in the FORMAL SOLICATION
PROTEST PROCURE found at the following link: (httpsl/ww5.cit of asadena.net finance doin -
business-with-the-cit ). A protest submitted that is not in accordance with this procedure, may
be returned to the submitting party without any further action by the City of Pasadena.
4.5 Bid Shall Remain 0 en
Bidder agrees that their bid shall remain open and shall not be withdrawn for a period of not
less than one hundred and twenty (120) calendar days from the date of opening bids, or until
rejected by the City, whichever occurs first.
4.6 E uivalents to S ecifications
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The material, equipment or service offered by the bidder will meet all requirements of the
specifications in this Notice Inviting Bids. Questions requesting approval of equals must be
submitted before the deadline for questions to the City contacts listed in the Bid Invitation.
Bidder must provide all information (no pricing) with their bid in order for the City to determine
if the product offered is an equal to the manufacturer specified and/or meets the technical
specifications. This includes details for each item to which a proposed equal will be taken,
proposed make and model specifications, and any other information on the material specified
herein regarding approved equals requested. Bidder must state brand name and/or
manufacturer of each item proposed and include detailed specifications. All guarantees and/or
warranties must also be stated. Parts and materials must be latest model or current date and
meet specifications.
During the question and answer period, the City reserves the right to determine whether
equivalents meet the bid specifications of the City, and are equal to the manufacturer specified
or the stated technical specifications. The decision of the City regarding equality shall be final.
�� Competitive Bid - MEDICAL SUPPLIES
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Agreement No. 6977
5.0 GENERAL SPECIFICATIONS
5.1 BID PROPOSAL QUANTITIES
The quantities contained in the bid documents are approximate only and are for the sole
purpose of comparing bids. The City may, in accordance with the specifications, order more
equipment and/or materials as necessary at the City's sole discretion, as increased by the unit
price noted and payment will be made for the amount of material actually provided as
determined by the City and accepted at the unit prices noted in the bid.
5.2 EVALUATION OF BID
Bids will be evaluated based on the lowest Grand Total Price submitted in the Bidders' Proposal.
The contract award will be made from among responsive and responsible bidders. In case of a
discrepancy between the unit prices and item total, the unit price shall govern. In the event of a
discrepancy between the item totals and the grand total price the item totals shall prevail. The
prices will be subject to adjustment by the City on that basis in the event of discrepancy and bid
awarded.
Bidder must bid on all items listed on the Bid Price Sheet. The City anticipates the order amount
of the items listed in the Bidder's Proposal. However, the City of Pasadena does not imply nor
make any commitment to purchase a specific quantity. The City may increase or decrease the
quantities based on the current requirements, and the contractor agrees to furnish more or less
of the items stated in the Bidder's Proposal. Additional varieties of the items may be ordered as
a result of this bid. Award of contract shall be based upon the grand total price of items
contained in the Bidder's Proposal.
The Market Basket in this solicitation is established to represent 80% of the total estimated
value of the contract to be awarded. As a result, the list of goods to be purchased under this
solicitation includes the top 20 goods purchased by dollar volume. Prices for the remaining
goods for this solicitation are represented by dollar value in the Grand Total, though they will
not be a part of the market basket analysis.
5.3 SAMPLE CONTRACT
A sample of the contract the successful bidder will be required to enter into with the City is
attached hereto and by this reference incorporated herein and made part of these
specifications.
5.4 LICENSE AND PERMITS
Contractor shall obtain and pay for any required business license under Title 5 of the Pasadena
Municipal Code. For further information contact Municipal Services Department at (626) 744-
4166, Monday -Friday between Sam and 5pm.
5.5 SUBSTITUTION FOR PATENTED AND SPECIFIED ARTICLES
Wherever these Specifications specify any material or process by patent or proprietary name, or
by name of manufacturer, such specification is only for the purpose of describing the material
or process desired and shall be deemed to be followed by the words and/or approved
equivalent. Any bidder may offer in the proposal any material or process that is equivalent in
every respect to the material or process specified. This statement of alternate unit shall clearly
Competitive Bid - MEDICAL SUPPLIES
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Agreement No. 6977
describe the material or process for which the substitution is proposed and shall provide
technical data establishing equivalency.
5.6 System for Award Management SAM.Gov
Prior to contract award, the lowest responsive and responsible bidder must provide an active
registration with "Sam.Gov." Vendors seeking to register can register for free at the following
link: https://sam.gov/contentLentitj -re istration
5.7 BID YOUR FULL EQUAL OR BETTER
Materials and equipment furnished shall be new, complete, ready -for -use and of the latest
model, shall not have been used in demonstration or other services and have all the usual
equipment as shown by manufacturer's current specifications and catalogs unless otherwise
specified.
5.8 PASADENA LIVING WAGE ORDINAN
This project is subject to the City of Pasadena's Living Wage Ordinance, Pasadena Municipal
Code Chapter 4.11. The ordinance requires that contractors providing labor or services to the
City under contracts in excess of $25,000 pay no less than the City's Living Wage to all
employees who spend any of their time providing labor or delivering services to the City.
The selected contractor will be required to evidence compliance with the Living Wage
Ordinance by submitting payroll records as requested by the City. Each record shall include the
full name of each employee performing labor or providing services under the contract; job
classification; rate of pay and benefit rate.
Failure to comply with the provisions of the Pasadena Living Wage Ordinance is grounds for
termination of the contract and a basis for penalties as stated in Pasadena Municipal Code
Chapter 4.11. Questions concerning the Pasadena Living Wage Ordinance should be directed to:
Finance Department
Purchasing Division
626-744-6755 - phone
626-744-6757 — fax
Please visit https:t/ww5.cityofpasadena.net/finance/doing-business-with-the-city for the
current calendar year Pasadena Living Wage rate..
5.9 PAYMENT
Section 9-3 of the "STANDARD SPECIFICATION FOR PUBLIC WORKS CONSTRUCTION" is hereby
replace with the following: Payment will be made when invoice has been submitted upon the
completion this project.
5.10 LIABILITY INSURANCE
Proof of insurance is not required to be submitted with your bid, but will be required prior to
the City's award of the contract. A copy of the City standard is included in this solicitation.
5.11 REQUEST FOR TAXPAYER IDENTIFICATION NUMBER AND CERTIFICATION
IRS Form W-9
The apparent low bidder may be required to submit a completed and signed IRS Form W-9.
Failure to submit this form may result in the bidder being deemed non -responsive
Competitive Bid -MEDICAL SUPPLIES
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Agreement No. 6977
5.12 DURATION OF CONTRACT
The initial term of the contract resulting from these Specifications shall be for three years from
the date of execution by the City. The contract may be extended for two optional one-year
extension periods subject to the approval of the City Manager.
5.13 PRICE ADJUSTMENTS
At the conclusion of the first contract year and prior to the commencement of the second
contract year or any subsequent contract extension period, the contractor may request unit
price increases. Under no circumstances shall the City accept price increases, which exceed the
rate of the then current Consumer Price Index (C.P.I.) for the latest available preceding 12
month period.
5.14 Invoice Submission Portal
Invoice Submission Portal
The invoice submission process is activated when an invoice is submitted through the Vendor
Invoice Portal. Invoices submitted are automatically sent to the department being invoiced for
review. Once the city department verifies its accuracy, the department will submit the invoice
to Accounts Payable for payment processing. One final review and approval by the department
who was invoiced is needed in order for a check to be issued. Checks are issued on Tuesday and
Thursday.
How to submit invoices to the City of Pasadena?
Create an account: Visit the City's Invoice Submission website:
https:Hinvoice.cityofpasadena.net/ and select "Create Account"
Refer to the "Invoice Submission Portal - Vendor User Guide" for detailed instructions.
-, Competitive Bid -MEDICAL SUPPLIES
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Agreement No. 6977
6.0 BID SPECIFICATIONS
6.1 SCOPE OF SERVICE
The Pasadena Fire Department (PFD) is seeking a vendor to furnish and delivery medical
supplies as listed in this bid. Successful bidders must be authorized distributors for the product
offerings, and must submit documentation indicating the authorized purchase of the listed
supplies. The vendor must honor all the manufacturers' warranties.
The vendor must have a sales representative available for support and questions. Any necessary
sales support through training and/or demonstration of products and equipment must be
provided by the vendor.
6.2 DELIVERY
Orders for medical supplies will be placed on a weekly basis, approximately 52 times a year.
Items ordered must be delivered to the address listed below at Fire Station 37 within three
business days. Normal delivery hours are Monday through Friday: 8:OOAM to S:OOPM PST.
Orders must be shipped the same day if placed by S:OOpm PST. All delivery costs under the
weekly order schedule must be included in the unit pricing.
Fire Station 37 Address:
3430 E Foothill Blvd, Pasadena, CA 91107
Failure to adhere to weekly services and delivery performance requirements may be cause for
immediate termination of the contract. All items are to be delivered Free On Board (FOB) to Fire
Station 37 in the City of Pasadena.
Emergency orders may occur on rare occasions when special or additional supplies are needed
on short notice. Deliveries for emergency orders must occur within 24 hours. All delivery costs
for emergency orders must be clearly indicated in the Table in the Bidder's Proposal.
6.3 BRANDS
Any manufacturer's names, trade names, brand names, model or catalog numbers used in these
specifications are for the purpose of describing and establishing general quality levels. Such
references are not intended to be restrictive. Bids will be considered for any brand which meets
or exceeds the quality of the specifications listed for any item; such bids shall state brand name
and number and include detailed specifications. Bidder must state alternate brand name and/or
manufacturer of each item proposed in this bid in the "Approved Equal Bid Table."
Parts and materials must be latest model or current date and meet specifications. Bids will be
considered on equipment or material complying with specifications. No deviations or
substitutions for the items listed in the Bid Table will be accepted.
For all items where bidders are quoting an "approved equal", bidder must provide all
information with their bid in order for the City to determine if the product offered is an equal to
the brand specified and/or meets the technical specifications. The City reserves the right to
determine whether the alternate brand is equal to the brand specified or the stated technical
specifications. The decision of the City regarding equality shall be final.
" Competitive Bid - MEDICAL SUPPLIES
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Agreement No. 6977
Lowest responsive bidder not to be determined solely based on price. Past experiences, quality,
custom online capabilities and adaptability in respect to the requirements will be taken into
consideration.
6.4 MISCELLANEOUS MEDICAL SUPPLIES
The City estimates that it will purchase $30,000 in Medical Supplies not listed in this bid. Bidders
are required to provide an electronic PDF file of their catalogue of the Medical Supplies they
provide at the time of bid, which must include list prices and detailed descriptions. Additionally,
in the Bidder's Proposal, Bidders are required to indicate their total percentage discount or
markup on the estimated $30,000 of Miscellaneous Medical Supplies in terms of dollars ($).
6.5 EQUIVALENTS
For bidders proposing "Equivalents" to the items listed in the BIDDER'S PROPOSAL please
provide all the information on the attached "Eguivalents Table." Bidders must bid on all items
listed in the Bidder's�I. No unapproved substitutions for the items listed in the Bid Table
will be accepted. All requests for approved equivalents must be submitted during the Q&A
period. The City reserves the right to determine whether the alternate brand is equal to the
brand specified or the stated technical specifications. Supporting materials must be provided by
the bidder at the time of bid for any items proposed as "Equivalents" or the bid may be deemed
non -responsive. The decision of the City regarding equality shall be final. Incomplete bids may
be deemed non -responsive.
Competitive Bid - MEDICAL SUPPLIES
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Page 15
Agreement No. 6977
7.0 BIDDER'S PROPOSAL
To the Honorable City Council of the City of Pasadena, California
In response to the Notice Inviting Bids for MEDICAL SUPPLIES the undersigned proposes and
agrees to furnish the required material in strict conformity with the general and detailed
specifications and data on manufacturer's data sheets and/or exceptions made part of the bid
and accepted by the City in writing.
Each bidder must bid on all items shown in the Bidder's Pricing Table. If any bidder makes any
alteration, interlineation or deviation in any of the printed matter of the proposal or if the
signature of the bidder is incomplete, the bid will be considered informal and may be rejected.
The price bid shall include any and all charges required under the California Retail Sales Act of
1933 as amended and the California Use Tax Act of 1935.
Instructions: For each Item, please multiply the Unit Price by the corresponding Quantity to
determine the Item Price. Sum the Item Prices to determine the Item Total. Sum the Item Total
and the Sales Tax to determine the Grand Total Price.
All bid pricing must be entered into Planet Bids or the bid may be considered informal and
deemed non -responsive, do not use a separate document attachment to represent your pricing.
All required attachments must be completed and uploaded electronically into Planet Bids
( lanetbids.com) prior to the set bid date and time in the "Notice Inviting Bids."
BID PROPOSAL TABLE
Line Item Description Manuf Manufacturer Unit of Quantity U nit Cost Total
Number Measure
*... �_._..�...._. _ .. GICAL ea 15 $23 55 1 i gel 02 Resus Pack Small Adult, Size 3 [ ] 8703030 INTERSURGICAL
.......... ............ .__ ..... �. ..._._,__ �............,, $35325
...
2 i-gel 02 Resus Pack, Medium Adult, Size 4 8704030 INTERSURGICAL ea 15
[*] $353,25
$23.55
* 8705030 INTERSURGICAL �^ $23 55 $353 25
..
3 i gel 02 Resus Pack, Large Adult, Size 5 [ ]
a 15
_._.........._.._._...__
4 Guedel Airway 60mm B [*] 43060 50 I ADC ea 10
$0 20 $2 00
----- .........
5 ..
Guedel Airway 70mm W [*] 43070 50 ADC ea 10
$0 20 $2 00
...... ......._.
--..... ......... ._ __ _ _
6 Berman Airway, 80mm, Green [*] 121803 Teleflex ea, 10 $0 14 $1.40
........ --
90mm Yellow [*] 121804 Teleflex ea 100 1 4
7----- $14.00
Berman Ai ...... �..� .........,. ...... ....,...... ......__ $0.1........... _.
8 Berman Airway, 100mm, Red [*] 121805 �Telefl,. ea 100 $0.14 $14.00
9 BriteView k Laryngoscope Blade, Miller #1, LB51MIL1 Hartwell ea 5
Pin
42
$7
* DS Medical .$37.10
— ...._ 6............................ .. _...........,
10 BriteView Laryngoscope Blade, Mac #3, LB51MAC3- Hartwell ea 5
Orange [*] DS Medical $3.95 $19.75
.................. ..................
--- ------
........
11 BriteView Laryngoscope Blade, Mac #4, LB51MAC4- Hartwell ea 5
Green [*] DS Medical $3.95 $19 75
Competitive Bid - MEDICAL SUPPLIES
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Page 16
Agreement No. 6977
Line Item
Description
Manuf
Manufacturer Unit of
Quantity
Unit Cost
T. .
12
Masimo M-LNCS DCI-I Reusable Sensor,
2501
MASIMO ea
2
Adult [*]
$165.00
$330.00
13
Masimo MLNCS PDTX Disposable Sensor,
2510
MASIMO ea
5
Pedi, 18' [*]
$15.20
$76.00
14
............_
trode w/QUIK-
PHY510 CONTROL EDGE Electrode
11996
PHYSIO- ea
5
COMBO Connector, Adult
000091
CONTROL
$17 50
$87.50
.........
15
.. .. ...._.............. ................ --- ,,,..
DIAGNOSTIX11 Palm Style BP Unit, Adult,
_ . .. ...... .
703-11AN
ADC ea
..-_ ..
2
.. .
Navy Blue [*]
$48.10
$97.00
16
BD Microtainer Lancets, Low Flow PURPLE
366592
BD BX
5
(Bx/200) [*]
$56,25
$281.2S
17
.m �
Ambu® BLUE SENSOR Electrode, 1.5in h
SP 00 S 10
AMBU pk
6,000
(Packs of 10) [*]
$2.95
$17,700.00
.1.8.....
Amb....-------------------------
u® Perfit'"" ACE Extrication Collar [*]
00 281000
AMBUea...
AM
i........._78----
$3...,
19
Ambu® Perfit Mini ACE Extrication Collar
106 281
AMBU ea
60
[*]
000
$4.88
$292,80
20
Capnol-ine Plus Oral Nasal Cannula with
MVA01000
Me dtronic USA ea
300
02, ADULT [*]
I.......
$8.50
$2,550.0
..
21
-- --- —---------------------- _......
AMSAFE IV Set, 2-MicroClave, Back Check
.......
MRA156
AMSINO ea
...
1,806
Valve, 15 drop [*]
105
�I $2,99
$5,399.94
22
AMSAFE IV Set, 2 MicroClave, 60 Drop [*]
MR0SA602
AMSIN
------------
0
I
$2,30
$11.50
. - - - -
23
...... .....
ViaValveTMSafety IV Catheter, 18 ga. x 1
326510
-- -
SMITH ea
1,800
1/4" [*]
$1 75
$3,150.00
24
iiaV ]e'"' Safety IV Catheter, 20 ga. x 1
326610
SMITH ea
3,400
$1.75
$5,950.00
[I *
25
Nitro,Nitroglycerin pray, 230
g y Mist" Nitro I S ,
76299-430-
t ea
Mist
46
Metered Sprays [*]
08
Pharmaceutical
r
$169
$7,774.00
.........
26
...... m...__._.___.-------------
BD PosiFlush'" Pre -Filled Saline Syringe, 10
_._............
306546
... ..... ___
BECTON pk
....... _. __
58
,
ml (pack of 30) [*]
DICKENSON
$16.2S
$942.50
27
- ...-....... .m
Epinephrin 1 mg, 10 ml
00109 4933-
_.._
FIZER DDP ea
310
..........
.....
LifeSh
eldO Syringe [ ]
BLES
$66.50
$2061,50
28
Naloxone 2 mg 2 ml LUER JET'"" SYRINGE
76329-
Intern'I ea
120
1*1
3369-1
Medication Sys
$219.00
$2,628.00
29
Sodium Chloride IV Solution 0 9%, B
02964-7800-
B Braun ea
1,944
Braun,1000 ml Bag [ ]
0
$2.78
$5,404.32
..
_
. ..
.................
30
Pelican Air 1465EMS EMS Case, Orange [*]
014650-
Pelican ea
20
0050-150
Products
$235.75
$4,675.00
31
Ambu® SPUR® II Bag Mask Resuscitator,
1
000211
AMBU ea
240
Adult [*]
520
- -----
$7.25
_....... ...
$1,740.00
—
","-�•, Competitive Bid - MEDICAL SUPPLIES
Release Date: Thursday, May 19, 2022
r
Page 17
Agreement No. 6977
Description-------------
Number
Measure
..
32
Ambu® SPUR® II Bag Mask Resuscitator,
000 213
AMBU
ea
12
$7 75
$93.00
Pediatric [*]
530
33
Ambu® SPUR® II Bag Mask Resuscitator,
000 212
AM BU
ea
5
Infant [*]
540
$7.75
$38.75
34
CONTINUOUS CARE Nebulizer, Hand Held
MS 101
MEDSOURCE
ea
350
[*]
$0.60
$210.00
35
®
GRAHAM MegaMover® Portable
51926
..GRAHAM
as
300
Transport Unit [*]
$25.05
$7,515.00
36
...
APEX Pro Nitrile Exam Glove .....
Small [*]
AP12-1
Ansell
case
5
Healthcare
$220
$1,100.00
37
—
APEX Pro Nitrile Exam Glove, Medium [*]
_ _.....
AP12-2
_._
Ansell
........................
case
........-
5
----
Healthcare
$220
$1,100,00
-- 38
APEX Pro Nitrilewµ
Exam Glove, Large [*]
�
AP12-3
Ansell
,
case
5
Healthcare
$220
$1,100,00
39
APEX Pro Nitrile Exam Glove, X-Large [*]
AP12 4
Ansell
case
5
Healthcare
$220
$1,100.00
40
STROBE Eyewear, Black Frame, Clear Lens
49GN80
GATEWAY
ea
5
[*]
$1.40
$7.00
.,IT.....
...... --
41
*
i view Video Laryngoscope [ ]
8008000
Intersurgical
ea
5
$40.40
,.......
$202 00
__
42
- . � ... ..
DYNAREX Adhesive Bandage, Sheer Strips,
3601
DYNAREX
box
m....._.
48
3/4" x 3" (box of 100) [*]
$1.12
$ 53 76
.............. ...
43
"" Trauma Dressing, 10
DUKALx 30 [*]
1030TD
DUKAL
ea
_..
50
—
2 0
$1 1...
$60 00
44
T
KERLIX'" Gauze Bandage, 4.5" x 4.1 yds,
6715
KENDALL
ea
310
Sterile [*]
$0.90
$279.00
45
QuikClot® Combat Gauze LE`"', 3" x 4 yds Z
350
Z-M EDICA
ea
160
fold [*]
$33.95
$5,432.00
46
Deliveries for emergency orders within 24
NA
NA
ea
10
hours
N/A
N/A
47
REGULAR DELIVIES (weekly basis within
NA
NA
ea
1 —
three business days)
N/A
N/A
MISCELLANEOUS MEDICAL SUPPLIES
Please multiply your percentage discount or markup to a sum of $30,000, and add to or
subtract from $30,000. Example: 30,000 x 10% markup = $3,000; plus $30,000 = $33,000.
Therefore, 10% markup would fill in $33,000 in the Unit Cost.
Competitive Bid - MEDICAL SUPPLIES
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Agreement No. 6977
Competitive Bid - MEDICAL SUPPLIES
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Agreement No. 6977
Bound Tree:
Your Partner In EMS 5000 Tuttle Crossing Blvd. Dublin, OH 43016 614.760.5000 www.boundtree.com
To Whom It May Concern:
In response to your bid request, Bound Tree Medical is pleased to offer 32% off of the
prices from the current Bound Tree Medical Emergency Medical Product Catalog. These
items are also available for reference on our website,,www.bouiidtree.coiii.
In order to provide a percentage off list discount, it is necessary for Bound Tree to exclude
certain product categories or manufacturer products. This is largely due to the cost
variability of these items as a result of market demand and raw material costs.
Products excluded from the percentage off bid include the following:
In addition, Pharmaceutical and IV Solutions product categories will be offered at a 32%
discountfrom the current listed prices on www.boundtree.com.
We are pleased to provide you with a competitive bid for the emergency medical supplies
and equipment that you are seeking. Please contact our Bids and Contracts Department at
800-533-0523 with any questions. Thank you.
Sincerely,
T ad (eae Ite-A
Thaddeus Kelly
Pricing Analyst
Bid & Contracts
Bound Tree Medical, LLC
Agreement No. 6977
8.0 SIGNATURE PAGE AND LEGAL STATUS
Terms 0% net 30 days
Delivery shall be no more than NINETY (90) days after receipt of City purchase order.
Firm Bound Tree Medi'c4l, LLC
Contact name David Crowl
Address 5000 Tuttle Crossing Blvd
Phone No. 800-533-0523 Fax No. 877-311-2437
Email Address Submitbids@boundtee.com
The undersigned certifies that he is an official legally authorized to bind his firm and to enter
into a contract should the City accept this proposal.
Bid proposal by Bound Tree Medical!, LLC
(Name of Firm)
Legal status of bidder: Please check the appropriate box
(X Corporation State of Incorporation LLC - Partnership
0 Partnership List Names
0 DBA State full name
0 Other Explain
1'
Signature of Bidder Title
(Authorized Signature)
Address 5000 Tuttle Crossing Blvd City Dublir
BA
Manager, Bids & Contracts
State OH Zip 43016
Telephone No. () 800-533-0523
Signed this 6th day of June 20 22
ADDENDUM NO. BIDDER'S INITIALS
1.
2.
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Agreement No. 6977
9.0 BIDDER'S CHECKLIST
9.1 TO THE BIDDER
The following list is provided for the convenience of both you and the City and to help eliminate
errors and omissions which may render your bid unacceptable. Please check all appropriate
boxes and submit with your bid.
• BIDDER'S PROPOSAL (Signed by Bidder)
• DECLARATION OF NON -COLLUSION (Signed by Bidder)
• VENDOR QUESTIONNAIRE (forms AA1; AA2; & AA3 signed by Bidder)
• SIGNATURE PAGE AND LEGAL STATUS
Subsequent to the closing of this solicitation, the selected vendor will be required to provide
the following documents within 10 calendar days of being notified, otherwise the submitted
proposal may be deemed non -responsive.
• REQUEST FOR TAXPAYER IDENTIFICATION NUMBER AND CERTIFICATION (IRS Form W-9)
• Pasadena Business License
• ALL INSURANCE REQUIREMENTS
r
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Agreement No. 6977
10.0 INSURANCE REQUIREMENTS
10.1Insurance Requirements
htt www.cityof asadena.net finance w -content l.gads/sites/27/Vendors-Materials-and-
SL�pplies.L)df?v=1651615728253
82
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Agreement No. 6977
11.0 PUBLIC WORKS CLAIMS PROCEDURE
PUBLIC CONTRACT CODE SEC. 9204 NEW PUBLIC WORKS CLAIMS PROCEDURE
AB 626, approved by the Governor on September 29, 2016, created a new Public Contract Code
Section 9204, which specifies new procedural requirements for claims submitted by a
contractor on any public works project. These new requirements contain burdens for both
private contractors and public entities and are specifically made applicable to charter cities.
For this legislation, a "public works project" is defined as "the erection, construction, alteration,
repair, or improvement of any public structure, building, road, or other public improvement of
any kind." This definition is not as broad as in the Prevailing Wage Law.
A "claim" is defined as "a separate demand by a contractor sent by registered mail or certified
mail with return receipt requested..." and is limited to three types of contract disputes:
1. "A time extension... for relief from damages or penalties for delay assessed by a public
entity "
2. "Payment by the public entity of money or damages arising from work done by, or on behalf
of, the contractor pursuant to the contract for a public works project and payment for which is
not otherwise expressly provided or to which the claimant is not otherwise entitled", and/or
3. "Payment of an amount that is disputed by the public entity."
Upon receipt of a claim, a public entity must "conduct a reasonable review" and provide a
written statement to the contractor within 45 days of receipt of the claim. Failure of a public
entity to respond to a claim within the time periods described in Section 9204 "shall result in
the claim being deemed rejected in its entirety."
For any undisputed portion of a claim, a public entity must make payment within 60 days of the
public entity's issuance of the written statement.
If the contractor disputes the public entity's written statement, or if the public entity fails to
respond, the contractor may demand "an informal conference to meet and confer for
settlement of the issues in dispute." The public entity must schedule the meet and confer
conference within 30 days of the demand.
Within 10 business days following the meet and confer conference, the public entity must
provide a written statement identifying the portion of the claim that remains in dispute.
Any payment due on an undisputed portion of the claim must be made within 60 days of the
meet and confer conference. Amounts not paid in a timely manner shall bear interest at 7
percent per year.
After the meet and confer conference, any disputed portion of the claim "shall be submitted to
non -binding mediation." If mediation fails to resolve the dispute, the parts of the claim that
remain in dispute shall be subject to applicable procedures outside Section 9204 (statutory and
contractual).
The full text of this new legislation is set forth below:
THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS:
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Agreement No. 6977
SECTION 1.
Section 9204 is added to the Public Contract Code, to read:
9204.
(a) The Legislature finds and declares that it is in the best interests of the state and its citizens to
ensure that all construction business performed on a public works project in the state that is
complete and not in dispute is paid in full and in a timely manner.
(b) Notwithstanding any other law, including, but not limited to, Article 7.1 (commencing with
Section 10240) of Chapter 1 of Part 2, Chapter 10 (commencing with Section 19100) of Part 2,
and Article 1.5 (commencing with Section 20104) of Chapter 1 of Part 3, this section shall apply
to any claim by a contractor in connection with a public works project.
(c) For purposes of this section:
(1) "Claim" means a separate demand by a contractor sent by registered mail or certified mail
with return receipt requested, for one or more of the following:
(A) A time extension, including, without limitation, for relief from damages or penalties for delay
assessed by a public entity under a contract for a public works project.
(B) Payment by the public entity of money or damages arising from work done by, or on behalf
of, the contractor pursuant to the contract for a public works project and payment for which is
not otherwise expressly provided or to which the claimant is not otherwise entitled.
(C) Payment of an amount that is disputed by the public entity.
(2) "Contractor" means any type of contractor within the meaning of Chapter 9 (commencing
with Section 7000) of Division 3 of the Business and Professions Code who has entered into a
direct contract with a public entity for a public works project.
(3) (A) "Public entity" means, without limitation, except as provided in subparagraph (B), a state
agency, department, office, division, bureau, board, or commission, the California State
University, the University of California, a city, including a charter city, county, including a charter
county, city and county, including a charter city and county, district, special district, public
authority, political subdivision, public corporation, or nonprofit transit corporation wholly
owned by a public agency and formed to carry out the purposes of the public agency.
(B) "Public entity" shall not include the following:
The Department of Water Resources as to any project under the jurisdiction of that
department.
The Department of Transportation as to any project under the jurisdiction of that department.
The Department of Parks and Recreation as to any project under the jurisdiction of that
department.
The Department of Corrections and Rehabilitation with respect to any project under its
jurisdiction pursuant to Chapter 11 (commencing with Section 7000) of Title 7 of Part 3 of the
Penal Code.
The Military Department as to any project under the jurisdiction of that department.
.. Competitive Bid - MEDICAL SUPPLIES
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Agreement No. 6977
The Department of General Services as to all other projects
The High -Speed Rail Authority.
(4) "Public works project" means the erection, construction, alteration, repair, or improvement
of any public structure, building, road, or other public improvement of any kind.
(5) "Subcontractor" means any type of contractor within the meaning of Chapter 9
(commencing with Section 7000) of Division 3 of the Business and Professions Code who either
is in direct contract with a contractor or is a lower tier subcontractor.
(d) (1) (A) Upon receipt of a claim pursuant to this section, the public entity to which the claim
applies shall conduct a reasonable review of the claim and, within a period not to exceed 45
days, shall provide the claimant a written statement identifying what portion of the claim is
disputed and what portion is undisputed. Upon receipt of a claim, a public entity and a
contractor may, by mutual agreement, extend the time period provided in this subdivision.
(B) The claimant shall furnish reasonable documentation to support the claim.
(C) If the public entity needs approval from its governing body to provide the claimant a written
statement identifying the disputed portion and the undisputed portion of the claim, and the
governing body does not meet within the 45 days or within the mutually agreed to extension of
time following receipt of a claim sent by registered mail or certified mail, return receipt
requested, the public entity shall have up to three days following the next duly publicly noticed
meeting of the governing body after the 45-day period, or extension, expires to provide the
claimant a written statement identifying the disputed portion and the undisputed portion.
(D) Any payment due on an undisputed portion of the claim shall be processed and made within
60 days after the public entity issues its written statement. If the public entity fails to issue a
written statement, paragraph (3) shall apply.
(2) (A) If the claimant disputes the public entity's written response, or if the public entity fails to
respond to a claim issued pursuant to this section within the time prescribed, the claimant may
demand in writing an informal conference to meet and confer for settlement of the issues in
dispute. Upon receipt of a demand in writing sent by registered mail or certified mail, return
receipt requested, the public entity shall schedule a meet and confer conference within 30 days
for settlement of the dispute.
(B) Within 10 business days following the conclusion of the meet and confer conference, if the
claim or any portion of the claim remains in dispute, the public entity shall provide the claimant
a written statement identifying the portion of the claim that remains in dispute and the portion
that is undisputed. Any payment due on an undisputed portion of the claim shall be processed
and made within 60 days after the public entity issues its written statement. Any disputed
portion of the claim, as identified by the contractor in writing, shall be submitted to nonbinding
mediation, with the public entity and the claimant sharing the associated costs equally. The
public entity and claimant shall mutually agree to a mediator within 10 business days after the
disputed portion of the claim has been identified in writing. If the parties cannot agree upon a
mediator, each party shall select a mediator and those mediators shall select a qualified neutral
third party to mediate with regard to the disputed portion of the claim. Each party shall bear
the fees and costs charged by its respective mediator in connection with the selection of the
Competitive Bid- MEDICAL SUPPLIES
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Agreement No. 6977
neutral mediator. If mediation is unsuccessful, the parts of the claim remaining in dispute shall
be subject to applicable procedures outside this section.
(C) For purposes of this section, mediation includes any nonbinding process, including, but not
limited to, neutral evaluation or a dispute review board, in which an independent third party or
board assists the parties in dispute resolution through negotiation or by issuance of an
evaluation. Any mediation utilized shall conform to the timeframes in this section.
(D) Unless otherwise agreed to by the public entity and the contractor in writing, the mediation
conducted pursuant to this section shall excuse any further obligation under Section 20104.4 to
mediate after litigation has been commenced.
(E) This section does not preclude a public entity from requiring arbitration of disputes under
private arbitration or the Public Works Contract Arbitration Program, if mediation under this
section does not resolve the parties' dispute.
(3) Failure by the public entity to respond to a claim from a contractor within the time periods
described in this subdivision or to otherwise meet the time requirements of this section shall
result in the claim being deemed rejected in its entirety. A claim that is denied by reason of the
public entity's failure to have responded to a claim, or its failure to otherwise meet the time
requirements of this section, shall not constitute an adverse finding with regard to the merits of
the claim or the responsibility or qualifications of the claimant.
(4) Amounts not paid in a timely manner as required by this section shall bear interest at 7
percent per annum.
(5) If a subcontractor or a lower tier subcontractor lacks legal standing to assert a claim against
a public entity because privity of contract does not exist, the contractor may present to the
public entity a claim on behalf of a subcontractor or lower tier subcontractor. A subcontractor
may request in writing, either on his or her own behalf or on behalf of a lower tier
subcontractor, that the contractor present a claim for work which was performed by the
subcontractor or by a lower tier subcontractor on behalf of the subcontractor. The
subcontractor requesting that the claim be presented to the public entity shall furnish
reasonable documentation to support the claim. Within 45 days of receipt of this written
request, the contractor shall notify the subcontractor in writing as to whether the contractor
presented the claim to the public entity and, if the original contractor did not present the claim,
provide the subcontractor with a statement of the reasons for not having done so.
(e) The text of this section or a summary of it shall be set forth in the plans or specifications for
any public works project that may give rise to a claim under this section.
(f) A waiver of the rights granted by this section is void and contrary to public policy, provided,
however, that (1) upon receipt of a claim, the parties may mutually agree to waive, in writing,
mediation and proceed directly to the commencement of a civil action or binding arbitration, as
applicable; and (2) a public entity may prescribe reasonable change order, claim, and dispute
resolution procedures and requirements in addition to the provisions of this section, so long as
the contractual provisions do not conflict with or otherwise impair the timeframes and
procedures set forth in this section.
(g) This section applies to contracts entered into on or after January 1, 2017.
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Agreement No. 6977
(h) Nothing in this section shall impose liability upon a public entity that makes loans or grants
available through a competitive application process, for the failure of an awardee to meet its
contractual obligations.
(i) This section shall remain in effect only until January 1, 2020, and as of that date is repealed,
unless a later enacted statute, that is enacted before January 1, 2020, deletes or extends that
date.
SEC. 2.
The Legislature finds and declares that it is of statewide concern to require a charter city,
charter county, or charter city and county to follow a prescribed claims resolution process to
ensure there are uniform and equitable procurement practices.
SEC. 3.
If the Commission on State Mandates determines that this act contains costs mandated by the
state, reimbursement to local agencies and school districts for those costs shall be made
pursuant to Part 7 (commencing with Section 17500) of Division 4 of Title 2 of the Government
Code.
Competitive Bid - MEDICAL SUPPLIES
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Agreement No. 6977
12.0 INSTRUCTIONS FOR PLANET BIDS
Follow these simple steps to submit your proposal electronically:
If you are already registered and need help logging in or retrieving your user information call
818-992-1771 x0.
STEP ONE — Copy the highlighted link into your Internet browser bar to access the City of
Pasadena VENDOR PORTAL (Planet Bids):
https:ZZwww.r)lanetbids.com/r)ortal/pgr al.cfm?Coman ID=14770
Electronic Submission of Bids
All Bidders are required to submit their bid pricing electronically via the eBid system Bid
Schedule tab. The electronic system will close submission exactly at the date and time set forth
in this solicitation or as changed by addenda. In addition, an electronic copy of the Bid Proposal
Package must be uploaded to the eBid system.
Bidders are responsible for submitting and having their bid accepted before the closing time set
forth in this solicitation or as changed by addenda. NOTE: Pushing the submit button on the
electronic system may not be instantaneous; it may take time for the Bidder's submittal and
documents (if applicable) to upload and transmit before the bid is accepted. It is the Bidder's
sole responsibility to ensure their bid and document(s) are uploaded, transmitted, and arrive in
time electronically. The City will have no responsibility for bids that do not arrive in a timely
manner, no matter what the reason.
Upon closing of the Bid, Bid Results will be available on the eBid system under the Bid Results
to b.
In the case of a discrepancy between the electronic bid schedule (pricing) and any uploaded Bid
schedule document or pricing, the electronic bid schedule will be the accepted bid.
Bid Proposal Package shall be ONE (1) PDF file, uploaded to the eBid system. Failure to submit a
single PDF file may result in a non -responsive Bid.
Steps to Submit Your Electronic Proposal:
To submit an offer to the City, vendor must complete the following
1. Acknowledge all Addenda
2. Select Place eBid
3. Accept City of Pasadena Terms and Conditions Message
4. Accept PlanetBids Message
5. Complete all tabs within the ebid form. Bidder may save their work and return.
6. Select Submit when offer is complete.
7. Confirm submission to the City
8. Receive confirmation. Bidder will receive an onscreen and email confirmation if successfully
submitted. Bidder may return to edit their bid if there is still time.
Competitive Bid - MEDICAL SUPPLIES
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Agreement No. 6977
Note: If an addenda is issused after a bidder has submitted a proposal to the city, bidder must
return to take steps below. Failure to do both steps will result in an invalidated offer.
1- Acknowledge the new addenda; and
2- Select Place ebid, return to their offer and select submit again.
Competitive Bid - MEDICAL SUPPLIES
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Agreement No. 6977
13.0 SAMPLE CONTRACT
TERMS AND CONDITIONS OF PURCHASE ORDER CONTRACT
https://www.cityofpasadena.net/wp-ct�ntent/u Toads sitesf27/Terms-Conditions-of-Purchase-
Order.pdf
Competitive Bid - MEDICALSUPPLIES
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Agreement No. 6977
13.1 DECLARATION OF NON -COLLUSION BY CONTRACTOR
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
Christoher Fyffe being first duly sworn deposes
and says that he/she is Manager, Bids and Contracts
(Insert "Sole Owner", "Partner", "President, "Secretary", or other proper title(
Of, Bound Tree Medical ILC (Insert name of bidder)
who submits herewith to the City of Pasadena a proposal;
That all statements of fact in such proposal are true;
That such proposal was not made in the interest of or on behalf of any undisclosed person, partnership, company,
association, organization or corporation;
That such proposal is genuine and not collusive or sham;
That said bidder has not, directly or indirectly by agreement, communication or conference with anyone attempted to
induce action prejudicial to the interest of the City of Pasadena, or of any other bidder or anyone else interested in the
proposed contract; and further
That prior to the public opening and reading of proposals, said bidder:
a. Did not directly or indirectly, induce or solicit anyone else to submit a false or sham proposal;
b. Did not directly or indirectly, collude, conspire, connive or agree with anyone else that said bidder or anyone
else would submit a false or sham proposal, orthat anyone should refrain from bidding or withdraw his
proposal;
C. Did not, in any manner, directly or indirectly seek by agreement, communication or conference with anyone to
raise or fix the proposal price of said bidder or of anyone else, or to raise or fix any overhead, profit or cost
element of his proposal price, or of that of anyone else;
d. Did not, directly or indirectly, submit his proposal price or any breakdown thereof, or the contents thereof, or
divulge information or data relative thereto, to any corporation, partnership, company, association,
organization, bid depository, or to any member or agent thereof, or to any individual or group of individuals,
except the City of Pasadena, or to any person or persons who have a partnership or other financial interest
with said bidder in his business.
I certify under penalty of perjury that the above information is correct
By: . Title:_Manager, Bids & Contracts
es 06/06/2022
y Competitive Bid - MEDICAL SUPPLIES
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Agreement No. 6977
Purchasing Division
6
100 N. Garfield Ave. Room 328
Pasadena, CA 91101
14
(626) 744-6755
ar>
(626) 744-6757 Fax
ley
13.2 Vendor Questionnaire Form AA-1
Affidavit of Equal Opportunity Employment & Non -segregation
By submitting this form you are declaring under penalty of perjury under the laws of the State of California and the laws of the United States that the information
is true and correct. Furthermore, you are certifying that your firm will adhere to equal opportunity employment practices to assure that applicants and employees
are not discriminated against because oftheir race, religion, color, national origin, ancestry, disability, sex or age. And, your firm does not and will not maintain or
provide for its employees any segregated facilities at any of its establishments, and that it does not and will not permit its employees to perform their services at
any location, under its control, where segregated facilities are maintained. Additionally, no employees, consultants, or board members of your company or your
subcontractors are current employees of the City of Pasadena.
Name of Company
Address 5000Tuttle
City Dublin
Contact Person
DBA (if applicable)
Bound Tree Medical, LLC Telephone 800 533-0523
Blvd rossing Fax Number 877-311-2437
..... - _.. _ .� . _ .,..
(optional)
State Ohio _ Zip 43016-2023ITITITITIT_
Thaddeus Kelly E-mail Address Su@�Wai bndtrerom ���
Active City of Pasadena Business License Number
Remit Address (if different) 23537 Network Place Chicago, IL 60673 1235
Please state clearly and concisely the type(s) of goods and services your company would provide on this contract:
Medical Supplies
Required For All Public Works: Pursuant to Division 2, Part 7, Chapter 1 (commencing with section 1720) of the
California Labor Code, you must provide your Reg strati;on Number under the Department of Industrial Relations:
Small and Micro Business Preference Program: If certified by California Department of General Services as a small
or micro business, please provide DGS Reference Number: (Visit the Purchasing Division website for additional
The following section is OPTIONAL and is for statistical reporting purposes only. Ownership (please check all that apply):
African- Native
American Asian Armenian Hispanic American Disabled Female
Competitive Bid - MEDICAL SUPPLIES
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Agreement No. 6977
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Competitive Bid -MEDICAL SUPPLIES
Release Date: Thursday, May 19, 2022
Page 35
�*a/ Bound Tree
Your Partner In EMS
Agreement N• 6977
5000 Tuttle Crossing Blvd Dublin, OH 43016 614.760.5000 www.boundtree.com
Bou�nd Tree Response to COVID'.19
As Your Partner in EMS for over 40 years, it continues to be our mission to help you save and improve patients' lives. We
believe that our mission is never more important than at tirnes like this. Our entire team is committed to being your partner
during this very challenging time because we know the critical part we play in providing you with the medical supplies you
need to treat patients and protect yourselves.
Supply Access
Updated ut 27, 2020
The global dernand for PPE and ventilators has outpaced the market supply, leading to severely extended lead times.
This current market dynamic on select PPE and ventilators has impeded our ability to serve you. Although some products
are available, we will not offer them unless they rneet the requirements we know will keep you safe.
As a result, we have made the difficult decision to put ordering restrictions in place on select PPE, infection control and
ventilators.
• •- • '-11M a
We have temporarily suspended taking orders for select PPE and ventilators that are backordered with excessive or no
lead-times. We continue to re-evaluate the market weekly in hopes of resuming taking orders for these critical products.
Online Ordering Restrictions
In addition to the restricted products noted above, we have made other select PPE, infection control and monitoring
products unavailable to order on the website to prevent hoarding.
Please contact Customer Care or your dedicated Account Manager to place an order.
Tre
Agreement No. 6977
B, o u n d
Your Partner In EMS 5000 Tuttle Crossing Blvd. Dublin, OH 43016 614.760.5000 www.boundtree.com
Placing Orders for PPE and Other Critical Products
Bound Tree is committed to providing the best -in -class support you are used to as a Bound Tree customer during the
COVID-19 pandemic.
To support our customers, we have put the following procedures in place:
• Ordering restrictions have been put in place on the most impacted products to prevent hoarding.
• Some of the most impacted items may still be NON -CANCELABLE and NON -RETURNABLE until the supply chain
normalizes.
• Account Managers are available for ordering assistance - please call or email your Account Manager directly for support.
To order products that are no longer available for purchase on our website (see Online Ordering Restrictions
section above), please submit your order via email to pustomerservice 51boundtree.com. Our Customer Care Team
will process order requests that include all of the following information:
• Account number
• Bound Tree item number and quantity
• Contact information
• Confirmed shipping address
If you have any questions regarding product availability, please reach out to your dedicated Account Manager. Your
Account Manager will be able to help you navigate through these challenges and provide you with accurate availability
and alternatives.
Cancellation and Return Policy
Due to COVID-19, Personal Protection Equipment (PPE), infection control supplies, and other related products are on
manufacturer backorder. While the manufacturers are increasing production, they are also implementing strict rules that
all orders are non -cancelable and non -returnable. We understand the impact of passing these policies on to customers
and feel compelled to act. Going forward, we are willing to absorb this risk from our suppliers to ensure you have the
flexibility you need to stay safe and operational through this crisis.
Effective immediately, on orders placed since March 1, 2020, you may cancel iterns not yet received with no ETA.
There are some exceptions to this policy, and your Bound Tree Account Manager or one of our Customer Care
Representatives can explain policy exceptions.
As indicated on the Bound Tree return policy, all returns require an approved RMA number. Items received without an
RMA will not receive credit. Please contact Customer Service at 800-533-0523 if you have questions, or would like
additional information.
Protecting Our Team
Recently a small number of state and local governments began to implement varying degrees of stay-at-home orders
for all but essential businesses. Bound Tree is an essential business and will continue to remain operational. Nearly all
of our team is working remotely to help ensure proper social distancing and prevent/mitigate any possible transmission
of COVID-19. We are fully committed to ensuring support of our customers during this very challenging time. We will
continue to stay close to this issue and provide updates as they become available.
We have taken additional measures to sanitize our warehouse and offices, and continue to implement best practices for
disease prevention, as outlined on the CDC (Centers for Disease Control and Prevention) website to help keep our
employees safe. Warehouse employees have been provided with personal protection equipment for their safety, and
the safety of our customers.
4,&,s B o u n d Tr e e
Your Partner In EMS
COVI �-19 Resources
Agreement No. 6977
5000 Tuttle Crossing Blvd. Dublin, OH 43016 614.760.5000 www.boundtree.com
This is a challenging time and we want to ensure you have the latest and most relevant information. Therefore, we
compiled the quick list of resources below to help you navigate this unprecedented situation.
Visit our COVID-19 Resources
https://www.boundtree.com/covid-l9-resources
Grants Support
Finding grant funding can be a challenge especially with new grants for COVID-19 becoming available. With Sound
Tree's EMS Grant Assistance Program, finding grants to fund your project or program is easy.
Visit our Grant Assistance Pro. ram a e for more info »
https://www.bOLliidtree.com/'ems-grants
CDC Resources
Coronavirus Situation Summ�aLy �j
littps://www.cdc.gov/coronavirus/2019-ncov!summary.html
Coronavirus Interim Guidance for EMS »
https://www.cdc.gov/coronavirus/2019-ncov/hcp/guidance-for-ems.html
Coronavirus Information for Healthcare Professionals
https://www.cdc.gov./coronavirus/2019-ncov/hcp/index.html?CDC_AA_refVaI=https"0' 3A%2F%2F
www.cdc.gov%2Fcoronavirus%2F2019-ncov%2Fguidance-hcp.html
Strategies for O fimiinri the Su I of PPE rr
https://www.cdc. gov/coronavirus/2019-ncov/hcp/ppe-strategyhndex. htmI
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Agreement No. 6977
%-Bound Tree
Your Partner In EMS
5000 Tuttle Crossing Blvd. Dublin, OH 43016 614.760.5000 www.boundtree.com
-MR• • • V •
It is Bound Tree's intent not to increase pricing on pharmaceutical products for the initial
contract term. However, manufacturers have recently been significantly increasing prices on
pharmaceutical products due to market conditions and the associated costs to comply with
federal legislations. In the event such price increases occur after the bid award, Bound Tree
will notify you of such increases and provide adequate documentation from the manufacturer
to demonstrate evidence of increase. The new pricing will then go into effect based on a
notification period provided. If the customer does not accept the increase, Bound Tree
reserves the right to remove the product(s) from the contract or find an alternative product at
no additional cost to Bound Tree.
;-
In -Service Training
Our EMS -experienced Account Managers can
provide quality in-service training and support to
you and your department. Since they live in your
area, they understand state and local requirements
and protocols.
Advanced Online Tools
From free online continuing education courses at
wvvw.BoundTreeUniversity.com to elaborate online
ordering tools at www.boundtree.com, we are
focused on the most cutting edge technology that
will streamline your day-to-day operations.
24-Hour Disaster Support
Our Emergency Disaster Support Program can
provide relief efforts to agencies that require
immediate deployment of emergency medical
supplies. To activate the program, call
800-863-0953 and identify your needs.
Grants Support
Safety and patient care should never be compromised
because of inadequate budgets. Our experienced
grant writers can help you find funding opportunities for
equipment, training, personnel and vehicles at
www.boundtreegrants.com.
Passion and Perspective
At the heart of Bound Tree Medical is a team of
employees who are passionate about EMS and the
communities they serve. We have the experience
required to meet your needs.
Bound Tree Medical is a specialty distributor
of emergency medical equipment, supplies,
pharmaceuticals and product expertise for fire
departments, military, government institutions and
other EMS organizations that provide pre -hospital,
emergency care. We support our customers with
our team of EMS -experienced product specialists,
customer service representatives and local
account managers, backed by strong vendors and
a national distribution network.
From everyday disposable items to extensive
capital equipment, we offer thousands of quality
products from leading manufacturers to help
our customers save lives. Our cutting -edge
distribution model and five nationwide distribution
centers allow us to provide prompt and accurate
delivery anywhere in the United States. We
are passionate about EMS and have developed
specialty programs to demonstrate our dedication,
including scholarships, grants support and disaster
support. We strive to truly understand the needs
and demands of EMS providers and deliver the
products and services that address those needs.
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Bound Tree Medical (BTM) is a leading, nationwide
distributor of emergency medical equipment,
supplies and pharmaceuticals to EMS, government
customers, fire and other first responders.
Nation ilde stats and facts.
0 Strategically located to service 98% of our
customers within two days.
0 Over 1 million packages are shipped annually.
Over 30,000 customers serviced.
20 million lbs. of medical supplies shipped in 2020.
8 million lbs. of PPE equipment shipped to help
our medical professionals fight COVID 19.
State-of-the-art facilities focused on quality,
reducing carbon footprint and providing
best -in -class service levels.
Fast facts.
• Offices in Dublin, OR
Over 40 years as the single largest distributor
of EMS Supplies to first responders -
Fire Departments, Law Enforcement and
EMS Agencies, both private and public.
• Over 15,000 medical supplies, equipment and
pharmaceuticals from hundreds of leading
healthcare manufacturers.
Operationally ready.
Over 100 sales consultants around the country,
many are former paramedics and EMT's.
• 5 dedicated distribution centers (CA, TX, FL, PA,
MS) and 1 kitting facility in TX.
• 100% operational facilities throughout pandemic,
following strict health & safety protocols.
Solutions that matter.
• Bound Tree's Curaplexs brand is value -priced to
help overcome budget constraints.
Curaplexs pre -assembled kits provide safety,
convenience and cost savings.
• Inventory management solutions like UCaplt,
Operative IQ and ESO help EMS Providers
control costs.
Sourcing & supply integrity.
• Source high -quality products, carefully vetted
to meet FDA requirements.
Maintain strict ethical pricing standards.
• Allocate inventory fairly and equitably based
on purchase date.
Communicate shortages pro -actively with
backorder reports and online tools.
• Dedicated Customer Care staff highly responsive,
answering calls in <1 min even during peak.
• 24/7 Emergency Disaster Support in response
to the pandemic and other natural disasters.
• 500 scholarships awarded to students wanting
to become EMT's.
Free cadaver labs held across the country to
provide hands-on clinical training.
No charge CEUs, webinars, podcasts and other
resources offered via Bound Tree University.
EMS impacted by shortages and short expiration dates
on critical cardiac arrest and respiratory therapy drugs.
Pharmaceutical companies prioritize large hospital
GPOs & IDNs over EMS
Inefficiencies in using the Strategic National Stockpile
to provide critical PPE to EMS agencies who were the
"Tip of the Sword" during the pandemic
Community paramedicine remains an underutilized
asset in local healthcare systems due to the lack of
reimbursement for this highly cost effective, patient -
centered type of care
Advocated for increased allocation and funding
for EMS and hardest -hit communities through outreach
to over 35 congressional offices.
Providing critical data monthly to HHS Preparedness
and Response teams, providing them greater visibility of
PPE needs for EMS during the COVID-19 pandemic,
as well as future pandemics and natural disasters.
Working with the Federal Maritime Commission
and west coast terminal operators to prioritize
essential medical supplies at US ports.
Fully fund the SIREN Act (Support and Improving Rural
EMS Needs) in FY2022.
Support efforts to strengthen America's Strategic
National Stockpile by directing SNS to partner with
healthcare distributors to manage PPE during pandemics
and natural disasters.
Current siltnuet on.
Financial challenges plague EMS across all delivery
models; rural EMS is in a crisis. Low reimbursements
from CMS & commercial insurers, frequently below the
cost of the care provided, and lack of funding to support
EMS have been the primary contributing factors.
High levels of stress, fatigue and burnout among
the EMS workforce. Workforce shortages as reported
in national news are exacerbating an already very
challenging environment.
EMS is a small percentage of the consumption of
PPE within the healthcare market and was left under -
allocated for PPE during the pandemic.
Increased sourcing efforts during the pandemic,
making financial investments in PPE inventory.
Partnered with US government to address challenges
in getting FDA -approved products, given significant
counterfeit in N95 masks and gloves.
0 Volunteered to assist FEMA, HHS, DHS, DoD, FDA
and CDC officials as "Voice of EMS" for Committee
for the Distribution of Medical Resources Necessary
to Respond to a Pandemic, advocating for effective
distribution of PPE to first responders.
Adjust the ambulance fee schedule to cover the cost
of the emergent, urgent and preventive care provided
by EMS, and include reimbursement for treatment in
place, transport to alternate designations, telernedicine
facilitation, and community paramedicine.
Support Bound Tree's efforts with pharmaceutical
companies and the FDA to prioritize production of key
lifesaving drugs for EMS at reasonable costs, as well as
to reduce the amount of "short expiration dates."
Agreemeht No. 6977
c u rap
by Bound Tree
NAVIGATING EVERY DAY CARE
As the healthcare landscape evolves, Curaplex` responds with cost-effective clinical products that enable providers to
deliver qua;ity treatment and improve patient outcomes With a robust portfolio of everyday products and specialty
solutions across multiple clinical categories, Curaplex' continues to anticipate the needs of tomorrow's healthcare
while responding to the needs of today
Thousands of Significant Expert Account Continuous Nationwide
Products Savings Managers Quality Improvement Distribution
11Ak
Kitting Solutions ■
Innovative New
Products
NEW CATALOG
view MM
Instruments/ IV/Drug Delivery . Immobilization ■ Monitoring/
Personal Items ■ Defibrillation ■
�1�J' irrT
SNOB" ALL CUR PLEX PRODUCTS
No. 6977
BOUND TREE MEDICAL EMERGENCY
DISASTER SUPPORT PROGRAM
If your agency is in need of emergency medical supplies and equipment, the Bound Tree
Medical Emergency Disaster Support Program is here to help This program enables you
to call our Disaster Support Hotline 24 hours a day to report major incidents and identify
medical supply needs Once reported, Bound Tree Medical personnel will take immediate
measures to assist in relief efforts,
1. Report a major incident. 2. Call the Bound Tree Medical 3. Receive emergency medical
Disaster Support Hotline. supplies.
Bound Tree Medical is the only national, EMS focused supplier in the country We have a
proven track record of supplying vital customer needs in situations from hurricanes,
tornadoes and floods to MCI's. Our national presence and multiple regional warehouses
stocked with products specifically for emergency preparedness make us the clear choice
when every minute counts, To learn more about the Bound Tree Medical Emergency
Disaster Support Program, contact Customer Service
Need to report a major incident and alert us to your emergency medical
supply needs? Simply call the toll -free Disaster Support Hotline at
800.863.0953.
Acute MI and STEMI »
WOMM,WI
,,,,,,,
Asthma » �'
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Evidence -based Guidelines for EMS Providers »�!"''"'
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Safe Transport of the Pediatric Patient»
Pediatric Shortness of Breath »
Capnography for Respiratory Distress » Bound Tree University is dedicated to the
Emergency Operations EMS1;» continuing education of EMTs and Paramedics.
All online courses are FREE and fully accredited
Anaphylaxis »
by the Continuing Education Coordinating Board
CHF vs. COPD » for Emergency Medical Services (CECBEMS).
Sepsis » Each course is worth .1.5 credit hours and they are
approved for both Advanced Life Support (ALS)
and Basic Life Support (BLS) providers.
BoundTre(!
In partnership with N Bound Tree and EMw
National References
Andy Zanoff, EMS Captain
San Francisco Fire Department
1415 Evans Avenue
San Francisco, CA 34124
415-717-6876
And .Zanoff sf ov.or
Douglas Isaacs, MD, Deputy Medical Director
Fire Department City of New York
9 Metro Tech Center
Brooklyn, NY 11201
718-999-2790
dou .isaacs fdn .n c. ov
Steve Blackburn, Chief Operating Officer
Priority Ambulance
910 Callahan Road, Suite 101
Knoxville, TN 37912
614-354-4702
sblackburnp,prioritLambulance.com
Scott Ellis, Medical Supply Specialist
City of Columbus Division of Fire
2028 Williams Road
Columbus, Ohio 43207
614-221-3132
seellis@columbus.gov
FFPM Lamont M Clark II, Logistics Medical
Supply Baltimore City Fire Department
3500 West Northern Parkway
Baltimore, MD 21215
410-396-2718
Lamont.clarkii@baltimorecity.gov
Barbara Tripp, Fire Chief
City of Tampa Fire Department
808 East Zack Street
Tampa, FL 33602
352-406-2573
barbara.tri _tam a ov.net
800.533.05231 www.boundtree.com
9
Bound Tree
Agreement N• 6977
B, o ul n d Tre e
Your Partner In EMS
Nationwide Distribution
5000 Tuttle Crossing Blvd. Dublin, OH 43016 614.760.5000 www.boundtree.com
For operational efficiency and faster disaster response, Bound Tree operates 5 distribution centers
nationwide plus a dedicated kitting facility. 96% of all our customers can be reached using UPS Ground
within 2 business days.
OFFICES
Bound Tree Medical
5000 Tuttle Crossing Blvd.
Dublin, OH 43016
DISTRIBUTION CENTERS
Grand Prairie, TX
Flower Mound, TX
Bound Tree Medical
Bound Tree Medical
2911 S. Great Southwest Parkway 1420 Lakeside Parkway
Suite 200
Suite 105
Grand Prairie, TX 75052
Flower Mound, TX 75028
Elizabethtown, PA
Southaven, MS
Bound Tree Medical
Bound Tree Medical
1605 Zeager Road
Suite 101
Elizabethtown, PA 17022
Southaven, MS 38671
Visalia, CA
Jacksonville, FL
Bound Tree Medical
Bound Tree Medical
2243 N. Plaza Drive
Suite 2
Visalia, CA 93291
Jacksonville, FL 32218
.............. _...........
Agreement No. 6977
��dp%� U���� QM�����
&������� D�� 'Tree
q�-m�"
Your Partner mEMS
smmTuttle Crossing Blvd. Dublin, o*wm10 61*.760.5000 www.boundtree.com
Bound Tree Medical is focused on providing service to meet the needs of our customers throughout
the United States. We have a deep commitment to help those that help others. The specialized
market that we serve drives us to create the best possible solutions for Our customers. We are here to
serve you.
Our D8dODVvide toll -free Customer Service line is 800-533-0523. Bound Tree Medical routes CoUS by
origin of the zip code of the caller which, r8SUhs in more customer 3w3n8n8se among those agents
responding to customer calls.
There are a variety of methods to place orders and verify pricing:
1) Customers have access toreal-time pricing and stock availability 24hours aday, 7daya
owoex.
2\ Email: Orders may be ennai|ed 03 customer service at .
3\ Our dedicated team of customer service representatives can answer questions or take
your orders from 7:30 AM to 8:00 pm EST.
4\ Fox Our netionvvidetoll-free fax line isavailable 24hours aday atOOO-257-5713.
5' Mail Orders may b� mailed to our corporate office. An order form is included in the back of our
.
catalog for oonvenience
The Customer Service Department kscomprised
'of27staffnlennbers. Customer Service
RepF8s8O�timgSrespond tDinbound caUSand rnah8Outbound calls &ocustomers toprovide
information regarding product availability, shipment and delivery schedule changes. These same
representatives are available to answer questions about shipments or process returns when
D8oeSs8[y.
If an item goes onto 8 |OOQ term backorder, Bound Tree will work tofind equivalent Substitute items
for the backorder. If it is the CUatOnl8r preference to approve all substituted items, Bound T[88
Customer Service will seek approval prior to shipping sub items.
Bound Tree Medical is proud to offer our customers access to an Emergency Disaster Support line at
800-803-O953'which operates 24hours aday, 7days per week. |tigstaffed bvon-call managers,
who are accessible through routing ofcalls bDcell phones. After leaving 8 nl8sS8Qe. 8 return call is
originated within 20 minutes.
Bound Tree Medical allows customers to purchase on open account. The proper account application
must be completed and submitted. Bound Tree Medical will assign an account number to each
application. Each account has one bill i ng/payabl es address but may have several shipping/receiving
addresses.
|naddition, the Federal Drug Administration /FDA\requires Bound Tree Medical &zretain 8 K88dio@|
Director (physician) signature, contact information and license photocopy when purchasing legend
items and/or pharmaceuticals.
Customers may pu[Ch@S8 by yN8St8r Card, VISA, Discover DrAmerican Express. Prepaid Orders are
Agreement No. 6977
tsound Tr�ee
Your Partner In EMS
5000 Tuttle Crossing Blvd. Dublin, OH 43016 614.760.5000 www.boundtree.com
Prior to returning a product, please contact Bound Tree's Customer Service Department at 800.533.0523
within 7 days of receiving the product to obtain a return merchandise authorization ("RMA") number. This will
help us expedite your return and allow us to give you the proper credit. Once you have received your RMA
number please follow the return policy guidelines below.
Subject to the guidelines below, Bound Tree will accept returns and rectify the error at no cost to you if: (i)
You received expired product; or (ii) Bound Tree makes an error in fulfilling or shipping your order. In such
case, you must notify us within 15 days of receiving the product.
Please follow the return policy guidelines below:
Non -returnable Items Include:
1. A product that is "buy to order."
2. A product that is "non -stock."
3. Items listed as "non -returnable."
4. Items that have been marked or engraved.
5. Items returned with broken packaging or not in original packaging.
6. Any sterile product that has been opened or items determined by Bound Tree not to be in resalable
condition.
7. Product that is more than 60 days older than the shipment date.
8. Recertified equipment.
9. Pharmaceutical products.
Return Policy Guidelines:
1. Items returned within 45 days of the shipment date will not be subject to a restocking fee.
2. Items returned 46-60 days from the shipment date may be subject to a restocking fee.
3. Items older than 60 days from the shipment date will not be accepted in our warehouse and will be
returned to the customer at customer's expense.
4. Please write the RMA number clearly on the package label.
5. Send the package freight prepaid. Please reference the RMA to locate the return address.
6. Returns must be received by Bound Tree within 15 days of issuance of RMA number.
7. Items received without an RMA number will not be eligible for credit.
Agreement N• 6977
l Bound"T�ee
Your Partner In EMS 5000 Tuttle Crossing Blvd. Dublin, OH 43016 614.760.5000
..
Items returned for repair must be prepared according to the most recent OSHA requirements. Items must be
properly cleaned and verified with a statement on the outside of the package. ProoY of purchase must also be
included with all manufacturer warranty repairs. Please contact our Customer Service Department for
additional information.
CLAIMS
All claims for damage occurring in transit must be made upon receipt of.goods by customer directly to the
carrier and documented with photos. Please save all boxes and packing material. All shipment errors must
be reported immediately upon receipt to Bound Tree Customer Service.
Agreement No. 6977
Bounid Tree
Your Partner In EMS
500Tuttle Crossing Blvd. Dublin, o*wm10 61*.760.5000 www.boundtree.com
o. Bound Tree Medical provides a user-friendly online ordering system with advanced features that
restrict user access to predefined products that can be approved for purchase using a predefined
purchasing path with maximum or minimum users as defined by the contracted customer.
b. The advanced user platform of BoundTree.com allows customers to self-administer (add/delete)
their specific product offering based Onthe entire Bound Tree Medical online catalog.
C. Users on BoundTree.corn can gather information and prepare self-administered reports based on
up to two years of historical data.
a Trends can be tracked by running reports that can include all shipping locations, or that
can betailored to@specific shipping address.
a A purchase ounnrn8ry report can be self -generated toview total products purchased over
selected period of time.
4, The purchase SUnnrn8ry report can be Sorted in ascending order bytotal sales per item.
a Purchase summary reports and items per month reports can be self -exported in
spreadsheet format for additional evaluation.
0 The purchase Summary report provides item usage totals based on monthly, quarterly and
yearly expenditures.
0 Reports can beself-exported inspreadsheet format.
d. Product name, short description and detailed descriptions are maintained for items on
BoundTree.com. Product photography is uploaded to the website based on manufacturer
availability. Custom photography is also available to supplement manufacturer -supplied items.
e. A"sOdby" column iSavailable Onproduct detail pages toclearly describe available units Of
f. Purchase requisition and order processing paths are predefined and self-administered by an
online administrator. User roles include "OnderSUb[UitterS" and "order approvers". MU|bp|e-|8ve|S
of approvers can be established with the option to auto -forward orders awaiting approval with no
g. Unit and total price for each order are displayed iOthe shopping cart checkout process.
h. A web administrator can setup and self-administer user IlDs which trigger an' e-mail to the user for
password setup. Self-administered password reset tools are available to users.
i The system does permit an administrator to specify maximum quantities that can be ordered for a
given item On 8 single order. Quotas provide 8 vv@y for on administrator to self-administer total
purchases. To maintain maximum item thresholds, order approvers can monitor and adjust each
item on purchase requests throughout the approving and purchasing process.
i The purchase requisition process provides date and time stamps for all purchase requisition
k. Invoice history is posted on BoundTree.com for user access.
Agreement No. 6977
w
NON-COMPETITIVE PROCUREMENT REQUEST
�� � � ,
a�
Department Request
Date: 07-01-23 Vendor/Brand Name: Bound Tree
Requisition #: Estimated Dollar $40,000.00
Amount:
When a request is made for a non-competitive purchase and the specifications limit the bidding to one
source and/or one brand or trade name, the requesting department must complete the following. The
form should be authorized by the next highest signature authority for the dollar value of the purchase..
Also, please include a descri tion of thegood(s) or seiryice(s) requested.
1. ❑ SOLE SOURCE: Goods or services are available from one source only.
Define what are the unique performance features of the product/brand requested that are not
available in any other product/brand? For services: What unique qualifications, rights, licenses,
etc. does this vendor possess?
2. ❑ SOLE BRAND/ STANDARDIZATION REQUEST: Various sources can supply the specified
model and brand and competitive bids will be solicited for the requested brand only. The
City requires the item(s) to standardize parts, design, quality, etc.
Why are the unique performance features REQUIRED (not merely preferred), and how would
your requirement be inhibited without this good/service? If justification is based on matching with
existing equipment, list the quantity, manufacturer, brand, and model of the existing equipment,
and why the matching is required
3. ❑ NON-COMPETITIVE RECOMMENDATION: Examples include time constraints, pre -
qualified suppliers/contractors, and quality/reliable performance history.
What are the special reasons, circumstances, or conditions that make a competitive purchase
unfeasible and outside of the City's policies and procedures?
4. ❑ CITY COUNCIL WAIVER: When the City Council waives the purchasing procedure
otherwise required by this chapter.
Please provide copy of staff report and minutes.
5. X COOPERATIVE PURCHASING: Cooperative competitive bidding procedures being
prepared by and processed through another local, State, or Federal governmental agency.
City Council consent is required for such purchases where the estimated value of the
supplies or services are fifty thousand and one ($50,001) or more.
Please provide contract information listing the manufacturer, brand, and model of the existing
equipment.
Agreement No. 32365, City of Pasadena
Agreement No. 6977
6. ❑ EMERGENCY CIRCUMSTANCES: When the City Manager or Acting City Manager finds
that there is an immediate or imminent emergency or other exigent circumstances that
threatens the City or the City's interest, and such purchases are requires for the immediate
protection of public health, safety, or welfare, or the City's interest.
I am aware of City of El Segundo's policy for competitive bidding and the established criteria for a new
Competitive Purchase Request.
Department Head: 1
t.D0 a-c;A
Signature:
Date: /0/12.
Review"m
Purchasing: W-zolw1K Date: Id,,,, ''' 41
Approval ..
Director of FinanceQ.., Date: ���
City Manager: Date: -20