CONTRACT 6951 OtherAgreement No. 6951
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TRANSIT SERVICE OPERATION AGREEMENT
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BETWEEN THE CITY OF REDONDO BEACH AND J'fl!�y'11 o thKeG d,f FIeiddxi
THE CITY OF EL SEGUNDO ��r�:ru���rr��������p� Sta�%el d°)f Caiifiiu°rr a
THIS TRANSIT SERVICE OPERATION AGREEMENT (this "Agreement") is entered into by
and between the City of Redondo Beach ("Redondo Beach"), on behalf of Beach Cities Transit
("BCT"), which is a division of Redondo Beach, and the City of El Segundo ("El Segundo').
Redondo Beach and El Segundo are sometimes referred to herein as the "Parties", and individually
as a "Party".
RECITALS
A. WHEREAS, pursuant to Government Code section 54981, the legislative body of any local
agency (here, El Segundo) may contract with another local agency (here, Redondo Beach) for
the performance of municipal services or functions within the territory of the former.
B. WHEREAS, on July 1, 2006, Redondo Beach and El Segundo entered into that certain Transit
Service Operation Agreement to enable BCT Line 109 as described in Attachment A to take
over public transportation services for the discontinued Los Angeles County Metropolitan
Transportation Authority ("LACMTA") Line 439 for a two (2) year term.
C. WHEREAS, Redondo Beach and El Segundo subsequently entered into new agreements
relating to Line 109 in 2008, 2010, 2011, 2012, 2013, 2015, 2017, 2019, 2020, 2021, 2022,
and 2023 (the "2023 Agreement").
D. WHEREAS, the 2023 Agreement expires on June 30, 2024, and the Parties desire to enter into
a new agreement on the terms and conditions set forth below.
NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL PROMISES
CONTAINED HEREIN, THE PARTIES AGREE AS FOLLOWS:
1. TERM
This Agreement shall be effective as of July 1, 2024, and shall have a one (1) year term expiring
on June 30, 2025. El Segundo acknowledges that an agreement in similar form to this
Agreement or an amendment may be negotiated for continued Line 109 service beyond June
30, 2025. In the event El Segundo intends to renew this Agreement, El Segundo shall notify
Redondo Beach of its intent to renew at least 182 days prior to the expiration of this term.
2. SERVICE DESCRIPTION
A. Redondo Beach shall operate Line 109 consistent with the maps shown in Attachment A,
which is attached hereto and by this reference incorporated herein ("Line 109" or the
"Service").
B. Redondo Beach shall operate Line 109 on the days of the week; service times and days;
and frequencies of service equal to or better than that which was operated by BCT
immediately before the effective date of this Agreement. The current service schedule for
Agreement No. 6951
Line 109 is illustrated in Attachment B, which is attached hereto and by this reference
incorporated herein.
C. Redondo Beach may adjust the route and schedule of Line 109; however, any changes or
reductions to the Service in excess of 10% of service hours shall be brought to El Segundo
in writing for review and comment prior to implementation.
D. Redondo Beach may, in its sole discretion, enter into contracts for Line 109 service with
any other provider of its choice at any time without the approval of El Segundo. Redondo
Beach shall be responsible for any and all aspects of administration of the service contract,
and shall assure that the contract includes provisions pertaining to insurance, age,
maintenance and operation of vehicles, driver qualifications and other similar provisions
typical of an agreement of that kind. Redondo Beach will require the City's Transit
contractor to provide an Additional Insured Endorsement that contains General Liability
and Automobile Liability Coverages for El Segundo, its officers, elected and appointed
officials, employees and volunteers.
E. Redondo Beach shall base the percentage of cost for Line 109 on the route service mile
calculations, as illustrated in the Attachment C, which is attached hereto and by this
reference incorporated herein.
3. PASSENGER FARES
Redondo Beach may charge fares for the Service consistent with its existing fixed -route service
as described in Attachment A. Redondo Beach will accept interagency transfers with adjacent
transit operators and participate in the EZ Pass Program. Redondo Beach shall retain all
farebox revenues. BCT Line 109 passenger fare revenues shall be used to offset operation
expenses.
4. FUNDING
A. El Segundo shall pay Redondo Beach for costs in associated with operating Line 109 in
accordance with this Section. El Segundo shall not pay Redondo Beach for capital costs
nor shall El Segundo provide any equipment to operate the Service.
B. FY 2024-25: Operations Funding from El Segundo shall be $0 for fiscal year 2024-2025.
In the event Redondo Beach incurs a shortfall in funding, El Segundo's funding
contribution will be based on the number of miles of the BCT Line 109 route (as described
in Attachment C) within El Segundo's boundaries and other cities' Line 109 route miles
will not factor into El Segundo's funding contribution. El Segundo shall pay up to $50,000
if there is a funding shortfall.
A shortfall occurs when the (1) the estimated costs exceed the (2) estimated operating
revenues for the respective fiscal year. The estimated costs shall be based on (1) the prior
year's Line 109 service hours multiplied by the applicable service hour rates plus (2) the
prior year's fuel costs plus an estimated CPI increase plus (3) estimated costs for RTI
systems. The estimated revenues shall be based on the LACMTA funding formula and the
prior fiscal year's fare revenues for Line 109.
2
Agreement No. 6951
Operating expenses are incorporated in the service hour rates and include without
limitation, driver wages, general administration and overhead, and maintenance costs. Real
Time Information ("RTI") Systems operating expenses include without limitation, capital
equipment, passenger/administration interface programs, cellular and internet hosting of
RTI services and report management programs.
C. Redondo Beach is responsible for all marketing and promotion of the Service. However,
El Segundo may advertise the Service at its sole expense in community newsletters and
recreational brochures at its sole expense. El Segundo may also advertise the Service at its
sole expense in other mediums, but any reference to BCT in such advertising must be
approved in writing by Redondo Beach. The BCT logo cannot be used without Redondo
Beach's prior approval.
D. On at least a quarterly basis, BCT will meet with El Segundo to develop additional
marketing strategies directed towards increasing BCT Line 109 ridership. El Segundo shall
provide assistance for public outreach and information to target El Segundo residents and
non-resident community members.
5. REPORTING/INVOICING
A. Redondo Beach shall report to El Segundo on a quarterly basis, all of the following data
for the Line 109 Service:
(1) Passengers carried
(2) Revenue hours operated
(3) Revenue miles operated
(4) Total operating costs, including service operating expenses and RTI
capital and operating expenses
B. Redondo Beach shall submit said report to El Segundo in writing within fifteen (15) days
after the end of each reporting quarter.
C. Redondo Beach shall submit quarterly reports to El Segundo.
D. Redondo Beach shall incorporate Line 109 data into its Federal Transit Administration's
National Transit Data (NTD) annual report for the entire BCT fixed route transportation
system. Redondo Beach shall provide to El Segundo annual NTD random sampling data
which provides the statistics to estimate the number of passengers boarding and alighting
by stop in El Segundo, and the total estimated El Segundo passengers. Redondo Beach
shall be responsible for any and all aspects of administration of the service contract, and
shall include provisions pertaining to insurance.
E. El Segundo retains the right to audit the BCT's records of Line 109 Service, and to
periodically monitor the Service.
F. Redondo Beach shall schedule quarterly joint meetings with the partnering cities of El
Segundo, Hermosa Beach, and Manhattan Beach. Redondo Beach will provide a quarterly
update of Line 109 services, and discuss coordinated marketing and public outreach efforts
and operating and financing issues that affect BCT services.
3
Agreement No. 6951
6. INSPECTION OFRECORDS
BCT records relevant to this Agreement shall be available for inspection by El Segundo at all
reasonable times for a period of at least three (3) years for each year or after the termination
date, whichever comes first.
7. NON-DI:SC 21MINATION
No person shall on the grounds of race, color, religion, national origin, ancestry, age, sex,
physical or mental disability, be excluded from participation in, or be subject to discrimination
in the operation of the Line 109 Service.
8. COORDINATION
A. Redondo Beach shall coordinate its BCT services, to the extent practical, so that passengers
transferring between transit operators will have minimal waiting times. This coordination
will require transit agencies to communicate with each other as many weeks as possible in
advance of any planned schedule change to the services that may affect passenger transfers.
B. The El Segundo Project Manager for this project shall be the Recreation and Parks Director,
or designee. BCT coordinator for this project shall be the Community Services Director
or designee.
9. WAIVER OF BREACH
The waiver of each Party of any breach of any provision of this Agreement shall not operate
or be construed as a waiver of any subsequent breach of that same or any other provision.
10. NOTICES
A. All notices, requests, demands, or other communications under this Agreement shall be in
writing. Notice shall be given as follows:
(1) Personal Delivery. Personally delivered to the recipient. Notice is
effective on delivery.
(2) First Class Mail. First class to the last address of the recipient known to
the Party giving notice. Notice is effective three mail delivery days after
deposit in a United States Postal Service office or mailbox.
(3) Certified Mail. Certified mail with return receipt requested. Notice is
effective on receipt, if delivery is confirmed by a return receipt.
(4) Overnight Delivery. Delivered by an overnight delivery service, charges
prepaid or charged to the sender's account. Notice is effective on delivery,
if delivery is confirmed by the delivery service.
(5) Facsimile Transmission. Sent by fax to the last fax number of the recipient
known to the Party giving notice. Notice is effective upon receipt. Any
V
Agreement No. 6951
notice given by fax shall be deemed received on the next business day if
it is received after 5:00 p.m. (recipient's time) or on a non -business day.
(6) Email. Sent by email to the last email address of the recipient known to
the Party giving notice. Notice is effective upon receipt. Any notice given
by email shall be deemed received on the neat business day if it is received
after 5:00 p.m. (recipient's time) or on a non -business day.
Addresses for purpose of giving notice shall be as follows:
Beach Cities Transit:
With a copy to:
City of Redondo Beach
Interim Transit Manager
415 Diamond Street
Redondo Beach, CA 90277
Attention: Line 109
Email: lia .ar a a( reoiido.org
Fax Number: 310-798-8273
City of Redondo Beach
The City Clerk's Office
415 Diamond Street
Redondo Beach, CA 90277-2836
Attention: City Clerk
Email: cif ,clerlc(r,i';rcclondo.or
Fax Number: 310- 374-0220
El Segundo-* City of El Segundo
Recreation, Parks, and Library Director
350 Main Street
El Segundo, CA 90245-3813
Attention: Aly Mancini
Email:
With a copy to: City of El Segundo
City Clerk
350 Main Street
El Segundo, CA 90245-3813
Attention: City Clerk
Email: a llcirlcixclsc
B. Any correctly addressed notice that is refused, unclaimed, or undeliverable because of an
act or omission of the Party to be notified, shall be deemed effective as of the first date the
notice was refused, unclaimed or deemed undeliverable by the postal authorities,
messenger or overnight delivery service.
Agreement No. 6951
C. Either Party may change its address, fax number, or email by giving the other Party written
notice of the change.
11. SEVERABILI'TY
Should any part, term or provision of this Agreement or any document required herein to be
executed be declared invalid, void or unenforceable, all remaining parts, terms and provisions
hereof shall remain in full force and effect and shall in no way be invalidated, impaired or
affected thereby.
12. INTEGRATION; AMENDMENT
This Agreement represents the entire understanding of El Segundo and Redondo Beach as to
those matters contained in it. No prior oral or written understanding shall be of any force or
effect with respect to the subject matter hereof. The Agreement may not be modified or altered
except by written amendment executed by both Parties.
13. INTERPRETATION
The terms of this Agreement should be construed in accordance with the meaning of the
language used and should not be construed for or against either Party by reason of the
authorship of this Agreement or any other rule of construction that might otherwise apply.
14. GOVERNING LA"' ;JURISDICTION
This Agreement will be administered and interpreted under the laws of the State of California.
Jurisdiction of any litigation arising from the Agreement will be in Los Angeles County,
California.
15. COMPLIANCE WITH STATUTES AND REGULATIONS
BCT will be knowledgeable of and will comply with all applicable federal, state, county and
city statutes, rules, regulations, ordinances and orders.
16. NON -LIABILITY OF CITIES
No officer or employee of either city shall be personally liable to the other, in the event of any
default or breach thereunder.
17. INDEMNIFICATION
Each Party hereby agrees to defend, protect, indemnify and hold harmless the other Party, its
officers, employees, volunteers, agents, elected and appointed officials, and members of boards
and commissions from and against any and all loss, damages, costs, expenses, liabilities,
claims, demands, causes of action, proceedings, and judgments, including reasonable
attorney's fees, expert fees and costs of suit arising directly or indirectly from or in any manner
related to or in connection with or caused by the performance or failure of the Party, its agents,
contractors or employees to perform the services required of the Party under the terms of this
Agreement.
18. AUTHORITY
Each Party warrants that the individuals who have signed this Agreement have the legal power,
right and authority to enter into and execute this Agreement on behalf of each respective Party.
2
Agreement No. 6951
[SIGNATURES ON FOLLOWING PAGE]
IN WITNESS WHEREOF, the Parties have executed this A ;reement, as of this W"day of
Ur �, 2024.
CITY OF REDONDO BEACH
r
es ight, Mayor
APPROVED AS TO FORM:
Michael W. Webb, City Attorney
ATTEST:.
Eleanor Manzano, lerk.
CITY OF EL SEGUNDO
By.
Dre Boylc, ayor
APPROVED AS TO FORM:
n� --p. I'll- —
Mark Ilcns]ey, City Attorney
ATTEST:
Tracy Wea rw, City Clerk
7
Agreement No. 6951
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Agreement No. 6951
Attacbment B: BCT Line 109 Time Schedule
NORTH BOUND Redondo Beach
Riviera Village to
am LAX Bus Center
MONDAY
THROUGH
FRIDAY
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. ...... . ..... JANUARY 2018
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9
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on Thanksgiving Day,
Christmas Day and
New Year's Day.
Day, independence
Day, Labor Day and
Veterans Day.
Agreement No. 6951
Attachment C
Beach Cities Transit Line 109
Route Service Mile Calculations by.Cily
Route Miles
NB Miles SB Miles
Average
Allocation
Miles Per
Formula
city
Redondo Beach & Los Angeles
5.3 6.9
6.1
_ 34 95%
Hermosa Beach
2.2 1.6
_ ....._- -..._.
1.90
.._ ...�.
10.89%
........�
. ..... ................
Manhattan Beach
3.4 2.2
2.8
16.05%
El Segundo
7.7 5.6
6.65
38.11
Total Miles
18.6 16.3
17.45
100.00%
10