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CONTRACT 6254A Amendment CLOSEDAgreement No. 6254A FIRST AMENDMENT TO AGREEMENT NO. 6254 BETWEEN THE CITY OF EL SEGUNDO AND EEC ENVIRONMENTAL THIS FIRST AMENDMENT ("Amendment") to Agreement No. 6254 ("Agreement") is made and entered into this 8th day of May 2024, by and between the CITY OF EL SEGUNDO, a general law city and municipal corporation existing under the laws of California ("CITY"), and EEC ENVIRONMENTAL, a California Corporation ("CONSULTANT"). The parties agree as follows: 1. Pursuant to Section 34 of the Agreement, Section 1C is modified to add an additional sum not to exceed twenty-five thousand dollars ($25,000.00), total contract sum not to exceed fifty thousand dollars ($50,000.00) for CONSULTANT's services, for scope of services as described in Exhibit A of Agreement No. 6254. 2. This Amendment may be executed in any number or counterparts, each of which will be an original, but all of which together constitutes one instrument executed on the same date. In accordance with Government Code §16.5, the parties agree that this Amendment will be considered signed when the signature of a party is delivered by electronic transmission. Such electronic signature will be treated in all respects as having the same effect as an original signature. CONSULTANT warrants that its signatory (or signatories, as applicable) to this Amendment has the legal authority to enter this Amendment and bind CONSULTANT accordingly. 3. Except as modified by this Amendment, all other terms and conditions of the Agreement remain the same. [SIGNATURES ON NEXT PAGE] Agreement No. 6254A IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written. CIT n SEGIJNDO 11,Q0, 9 - Darrell George, City Manager ATTE iT�� ) & Tracy Weaver,` City Clerk APPROVED AS TO FORM: MARK_.,D. "HENSLEY, City Attorney Joaquindazquez, Assistant City Attorney EEC ENVI ONMENTAL JoI der CEO Taxpayer ID No. 3Z— 0 66 5 9�, 9 Agreement No. 6254A Agreement No. 6254 EXHIBIT A January 10, 2022 Ms. Cheryl Ebert City of El Segundo — Public Works 350 Main St. El Segundo, California 90245 Subject: Proposal for Continued Pretreatment Program Management for the City of El Segundo Dear Ms. Ebert: Pursuant to your request, EEC Environmental (EEC) is pleased to present this proposal for the continued development and management of the Industrial Pretreatment Program for the City of El Segundo (City). This scope of work in this proposal is based on information from the current progress of the City's program development, discussions with you regarding desired program development, as well as, EEC's expertise in the development and implementation of industrial pretreatment programs. This proposal covers the existing scope of work that EEC is currently assisting the City with, and the new scope identified during the Pretreatment Program development process. The EEC team is thoroughly familiar with the project scope of work. The proposal herein is designed to address all items in the scope of work including program development, inspections, monitoring, permitting, reporting, coordinating and administrative functions required to support the City. PROPOSED SCOPE OF WORK Task 1 Significant Industrial User and Non-FSE Industrial User Inspections For the one (1) Industrial User (IU), the methodology that will be followed in performing the inspection is similar to the methodology followed by the U.S. EPA as generally outlined in the U.S. EPA's Control Authority Pretreatment Audit Checklist and Instructions document dated February 2010. Inspections will include a visit of the facility, interviews with IU representatives and a review of records. The frequency of the inspections will be in accordance with the requirements of 40 CFR 403. As part of the inspections, EEC will review the established procedures and implemented Best Management Practices (BMP), including internal inspection logs and reports. Based on the results of the inspections or as requested by the City, EEC will investigate and respond to infractions and complaints. In the event that inappropriate actions are observed, or evidence of past or present unauthorized discharges is found, EEC will notify the City and will assist in determining whether or not an enforcement order is required. In some situations, all that might be required is for EEC to coordinate with the City and the facility to conduct a follow-up inspection to ensure that the facility is in compliance. After conducting inspections, EEC will prepare a draft inspection report for the City's signature and issuance to the industrial user. Agreement No. 6254A Agreement No. 6254 EEC will also inspect all limited industrial users (LIU). EEC will follow similar inspections procedures as the ones followed for the permitted IU, but will focus more on BMP implementation and employee training aimed at preventing harmful discharges. If required, EEC will make recommendations to the City regarding facilities requiring permits or simply additional monitoring including sampling. Task 2 Permitted Industrial User Sampling For all permitted IUs, EEC will coordinate annual sampling events in order to monitor the discharge from each IU. Samples results will be compared with permit limits. Any exceedances will be promptly reported to the City with recommendations for appropriate follow-up actions. If required, periodic surveillance monitoring will be conducted as -needed in the sewer system to identify sources of suspected unauthorized dumping of high strength or pollutant loading that violates the City's existing wastewater discharge limitation. If a facility is suspected of illicitly discharging into the sewer system, the matter would'be discussed with the City and EEC would recommend the best strategy for future surveillance monitoring. Task 3 Annual Permit Preparation For each IU requiring permitting, EEC will draft wastewater discharge permits for review by the City. EEC will address comments and edits and will prepare final permits for signature and issuance by the City. Activities associated with permitting include the collection of general information on the permittee and verification of the manufacturing and other activities conducted at the facility (typically conducted during facility inspections). EEC will develop a Permit Basis Document (PBD) for each new IU and existing PBDs will be reviewed and revised, if necessary. The PBD is considered the foundation for every wastewater discharge permit and EEC will provide the level of expertise needed for the adequate identification of all applicable Federal categorical industrial classifications and of their respective applicable requirements. Permitting activities for dry cleaners, automotive cleaning facilities, maintenance facilities, and other commercial and light industrial facility will follow the same level of scrutiny and verification. Task 4 Reporting EEC will assist the City in meeting its regulatory reporting including spill reporting, annual reporting, annual inventory updating, and the Pretreatment Compliance Schedule (PCS) Summary report. EEC will ensure that all reports are prepared promptly to allow sufficient time for review by the City, addressing comments by EEC and timely submittal by the City. EEC is aware of the reporting schedule including the February yearly due date to Los Angeles County, for the annual report, respectively. EEC will also assist in the publishing of the list of SIUs in significant non-compliance. All required reports will be provided to the City for review and final signatures and issuance once City's comments are received and addressed by EEC. Agreement No. 6254A Agreement No. 6254 Task 5 Pretreatment Program Audit Preparation PG Environmental, on behalf of the EPA, conducts annual audit of the City of Los Angeles Pretreatment Program. These audits typically include an in-depth look at two to three member agencies that are contracted with City of Los Angeles. Based on the previous audit conducted by PG Environmental, it is EEC's understanding that in 2020 the City of El Segundo could be subjected to the in-depth audit. To prepare for this audit, EEC staff reviews the previous in-depth audits conducted by PG Environmental, the current Pretreatment Program documents to ensure that all program requirements are met, and will coordinate a site inspection of an industrial user if requested by PG Environmental. Task 6 Industrial Waste Survey/Industrial Inventory The existing industrial user listing developed by the City will be maintained and updated by EEC as new IUs are identified and/or as new survey activities are conducted. EEC will utilize the tools available to conduct surveys in order to identify new facilities. Examples of tools include business license applications, changes in sewer service, new tenant improvements and field observations made during inspections. EEC will submit, on behalf of the City, an updated list of its permitted IUs, which- is derived from the Master Industrial User Tracking List and shows deletions and additions keyed to a previously submitted list. In addition to the typical business evaluated, EEC will also evaluate the local dental facilities to determine if they should be permitted under the newly adopted EPA Dental Rules. Task 7 Enforcement and Public Participation EEC will review IU self -monitoring reports and will assist the City with all enforcement actions including verbal and/or written warnings and civil and/or criminal enforcement actions. In addition, EEC will assist the City in the tracking progress toward compliance once enforcement has been initiated. EEC will document, in the City database, all communication and will track all actions, including all verbal or written extensions granted to the IUs, in accordance with the Enforcement Response Plan (ERP). Task 8 Sewer Use Ordinance Updates Based on the recent update to the City of Los Angeles Sewer Use Ordinance, EEC will update the City of El Segundo ordinance to align with the requirements of the City of Los Angeles. EEC will also incorporate the necessary changes to comply with the recommendations provided by PG Environmental during the recent Pretreatment Program Audit. Task 9 Enforcement Response Plan Development EEC will review and update the current Enforcement Response Plan (ERP) (if available). If an ERP is not available for review, EEC will develop a new ERP. The ERP will be based on the existing procedures for evaluating and acting upon IU non-compliance that are dictated by the EPA Model Ordinance. EEC will provide a complete re -write of the ERP including staff responsibilities and notification procedures. Agreement No. 6254A Agreement No. 6254 ESTIMATED COST Assumptions 1. Projected cost estimates are for three years. 2. In addition to the SIU, up to 25 IUs will be inspected. 3. Follow-up inspections of IUs are not included in the scope of this proposal. 4. Cost for sample collection and analyses, by an outside laboratory, is not included in the cost estimate and would be billed separately. Cost Based on the project man-hours, EEC will provide the services described above on a time -and -materials basis with a not to exceed cost of $25,000. This work will be conducted pursuant to EEC's most current Fee Schedule and Standard Terms & Conditions (attached). Monthly progress invoices will be submitted for payment which will be due and payable in net 30 days. This proposed cost is valid for thirty (30) days after the proposal date. If additional work is requested or due to extenuating circumstance required outside of the aforementioned scope of work EEC will notify the City for approval prior to proceeding. Thank you for the opportunity to provide industrial pretreatment services to the City of El Segundo. EEC can begin work upon receipt of authorization to proceed. Should there be any questions regarding the contents of this proposal, please contact me at (714) 667-2300 or jjenkins@eecenvironmental.com. Sincerely, EEC Environmental w, Joseph Jenkins Project Regulatory Specialist Attachments: 1. 2021 Fee Schedule Agreement No. 6254A Agreement No. 6254 ACCEPTANCE If the proposed scope of work, cost of services, and payment terms stated herein meet with your approval, please acknowledge acceptance of same and initiate authorization to proceed and grant site access by signing and faxing a copy of this document to 714-667-2310 or scanning and e-mailing a signed copy to jjenkins@eecenvironmental.com. Print Name Print Title Signature Date