CONTRACT 6863 Professional Services AgreementAgreement No. 6863
Agreement No.
PROFESSIONAL SERVICES AGREEMENT
. FOR DESIGN SERVICES
BETWEEN
THE CITY OF EL SEGUNDO AND
MOORE, IACOFANO, GOLTSMAN, INC.
This AGREEMENT is entered into this 7th day of March, 2024, by and between
the CITY OF EL SEGUNDO, a municipal corporation and general law city ("CITY") and
Moore lacofano Goltsman, Incorporated, a C Corporation located at 800 Hearst
Avenue, Berkeley, California ("CONSULTANT").
1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work listed
in the SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by
the terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not
to exceed Seven Hundred Seventy-five thousand, Seven Hundred Three
dollars ($775,703.00) for CONSULTANT's services. CITY may modify this
amount as set forth below. Unless otherwise specified by written
amendment to this Agreement, CITY will pay this sum as specified in the
attached Exhibit 'A" which is incorporated by reference.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit "A,"
which is incorporated by reference.
B. CONSULTANT will, in a professional manner, furnish all of the labor,
technical, administrative, professional and other personnel, all supplies
and materials, equipment, printing, vehicles, transportation, office space
and facilities, and all tests, testing and analyses, calculation, and all other
means whatsoever, except as herein otherwise expressly specified to be
furnished by CITY, necessary or proper to perform and complete the work
and provide the professional services required of CONSULTANT by this
Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT
will use the appropriate generally accepted professional standards of practice existing at
the time of performance utilized by persons engaged in providing similar services. CITY
will continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of
any deficiencies and CONSULTANT will have fifteen (15) days after such notification to
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cure any shortcomings to CITY's satisfaction. Costs associated with curing the
deficiencies will be borne by CONSULTANT.
4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and
hourly rates for each personnel category and reimbursable costs (all as set forth in
Exhibit "A") the tasks performed, the percentage of the task completed during the billing
period, the cumulative percentage completed for each task, the total cost of that work
during the preceding billing month and a cumulative cash flow curve showing projected
and actual expenditures versus time to date.
5. NON -APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT
for current services are within the current budget and within an available, unexhausted
and unencumbered appropriation of the CITY. In the event the CITY has not
appropriated sufficient funds for payment of CONSULTANT services beyond the current
fiscal year, this Agreement will cover only those costs incurred up to the conclusion of
the current fiscal year.
6. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has:
Carefully investigated and considered the scope of services to be
performed;
Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully
acquainted with the conditions there existing, before commencing the
services hereunder. Should CONSULTANT discover any latent or
unknown conditions that may materially affect the performance of the
services, CONSULTANT will immediately inform CITY of such fact and will
not proceed except at CONSULTANT's own risk until written instructions
are received from CITY.
7. TERM. The term of this Agreement will be from March 7, 2024, to December 31,
2025. Unless otherwise determined by written amendment between the parties, this
Agreement will terminate in the following instances:
A. Completion of the work specified in Exhibit "A";
B. Termination as stated in Section 15.
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8. TIME FOR PERFORMANCE,.
A. CONSULTANT will not perform any work under this Agreement until
CONSULTANT furnishes proof of insurance as required under
Section 22 of this Agreement; and
CITY gives CONSULTANT a written notice to proceed.
B. Should CONSULTANT begin work on any phase in advance of receiving
written authorization to proceed, any such professional services are at
CONSULTANT's own risk.
9. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the
contracted services. If delay occurs, CONSULTANT must notify the Manager within
forty-eight hours (48 hours), in writing, of the cause and the extent of the delay and how
such delay interferes with the Agreement's schedule. The Manager will extend the
completion time, when appropriate, for the completion of the contracted services.
10. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the
main body of this Agreement takes precedence over the attached Exhibits; this
Agreement supersedes any conflicting provisions. Any inconsistency between the
Exhibits will be resolved in the order in which the Exhibits appear below:
A. Exhibit A: Proposal for Design Services and Fee Schedule
11. CHANGES. CITY may order changes in the services within the general scope of
this Agreement, consisting of additions, deletions, or other revisions, and the contract
sum and the contract time will be adjusted accordingly. All such changes must be
authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY
resulting from changes in the services will be determined in accordance with written
agreement between the parties.
12.TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
13. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and
certificates that may be required in connection with the performance of services under
this Agreement.
14. WAIVER. CITY's review or acceptance of, or payment for, work product prepared
by CONSULTANT under this Agreement will not be construed to operate as a waiver of
any rights CITY may have under this Agreement or of any cause of action arising from
CONSULTANT's performance. A waiver by CITY of any breach of any term, covenant,
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or condition contained in this Agreement will not be deemed to be a waiver of any
subsequent breach of the same or any other term, covenant, or condition contained in
this Agreement, whether of the same or different character.
15. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any
time with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's
mutual consent. Notice will be in writing at least thirty (30) days before the
effective termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately
cease performance under this Agreement unless otherwise provided in the
termination notice. Except as otherwise provided in the termination notice,
any additional work performed by CONSULTANT after receiving a
termination notice will be performed at CONSULTANT's own cost; CITY
will not be obligated to compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data,
studies, surveys, drawings, maps, reports and other materials prepared by
CONSULTANT will, at CITY's option, become CITY's property, and
CONSULTANT will receive just and equitable compensation for any work
satisfactorily completed up to the effective date of notice of termination,
not to exceed the total costs under Section 1(C).
E, Should the Agreement be terminated pursuant to this Section, CITY may
procure on its own terms services similar to those terminated.
F. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this
Section.
16.OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps,
models, photographs and reports prepared by CONSULTANT under this Agreement are
CITY's property. CONSULTANT may retain copies of said documents and materials as
desired, but will deliver all original materials to CITY upon CITY's written notice. CITY
agrees that use of CONSULTANT's completed work product, for purposes other than
identified in this Agreement, or use of incomplete work product, is at CITY's own risk.
17. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art
work, prepared pursuant to this Agreement, will be released by CONSULTANT to any
other person or public CITY without CITY's prior written approval. All press releases,
including graphic display information to be published in newspapers or magazines, will
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be approved and distributed solely by CITY, unless otherwise provided by written
agreement between the parties.
18.INDEMNIFICATION. This Agreement contemplates that CONSULTANT will act as
a design professional (as defined by Civil Code § 2782.8) and, potentially, provide other
non -design professional services as well. Accordingly, CONSULTANT agrees to
provide indemnification as follows:
A. CONSULTANT must save harmless, indemnify and defend CITY and all
its officials, officers, employees, volunteers, and representatives from and
against any and all suits, actions, or claims, of any character whatever,
brought for, or on account of, any injuries or damages sustained by any
person or property arising from, pertaining to, or relating to the negligence,
recklessness, or willful misconduct of CONSULTANT or any of
CONSULTANT's officers, agents, employees, or representatives.
CONSULTANT's duty to defend consists of reimbursement of defense
costs incurred by CITY in direct proportion to the CONSULTANT's
proportionate percentage of fault. CONSULTANT's percentage of fault
will be determined, as applicable, by a court of law, jury or arbitrator. In
the event any loss, liability or damage is incurred by way of settlement or
resolution without a court, jury or arbitrator having made a determination
of the CONSULTANT's percentage of fault, the parties agree to mediation
to determine the CONSULTANT's proportionate percentage of fault for
purposes of determining the amount of indemnity and defense cost
reimbursement owed to the CITY; CONSULTANT and CITY must each
pay half the mediator's fees.
B. Defense For All Non -Design Professional Services. Notwithstanding the
foregoing and without diminishing any rights of CITY under subsection A,
for any liability, claim, demand, allegation against CITY arising out of,
related to, or pertaining to any act or omission of CONSULTANT, but
which is not a design professional service, CONSULTANT must defend,
indemnify, and hold harmless CITY, its officials, officers, employees,
volunteers, and representatives from and against any and all damages,
costs, expenses (including reasonable attorneys' fees and expert witness
fees), judgments, settlements, and/or arbitration awards, whether for
personal or bodily injury, property damage, or economic injury, resulting or
arising from any negligent or wrongful act, error, or omission by
CONSULTANT or any of CONSULTANT's officers, agents, employees, or
representatives in the performance of this Agreement, except for such loss
or damage arising from CITY's sole negligence or willful misconduct.
C. It is expressly understood and agreed that the foregoing provisions will
survive termination of this Agreement.
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D. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 222, and any
approval of said insurance by CITY, are not intended to and will not in any
manner limit or qualify the liabilities and obligations otherwise assumed by
CONSULTANT pursuant to this Agreement, including, without limitation, to
the provisions concerning indemnification.
19.ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without
CITY's written approval are prohibited and will be null and void.
20.INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work
and the manner in which it is performed. CONSULTANT will be free to contract for
similar service to be performed for other employers while under contract with CITY.
CONSULTANT is not an agent or employee of CITY and is not entitled to participate in
any pension plan, insurance, bonus or similar benefits CITY provides for its employees.
Any provision in this Agreement that may appear to give CITY the right to direct
CONSULTANT as to the details of doing the work or to exercise a measure of control
over the work means that CONSULTANT will follow the direction of the CITY as to end
results of the work only.
21.AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free
access at all reasonable times to such records, and the right to examine and audit the
same and to make transcript therefrom, and to inspect all program data, documents,
proceedings and activities. CONSULTANT will retain such financial and program
service records for at least three (3) years after termination or final payment under this
Agreement.
22.INSURANCE.
A. Before commencing performance under this Agreement, and at all other
times this Agreement is effective, CONSULTANT will procure and
maintain the following types of insurance with coverage limits complying,
at a minimum, with the limits set forth below:
Commercial general liability:
Professional Liability
Business automobile liability
Workers' compensation
Limits
$2,000,000
$1,000,000
$1,000,000
Statutory requirement
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B. Commercial general liability insurance will meet or exceed the
requirements of the most recent ISO-CGL Form. The amount of
insurance set forth above will be a combined single limit per occurrence
for bodily injury, personal injury, and property damage for the policy
coverage. Liability policies will be endorsed to name CITY, its officials,
and employees as "additional insureds" under said insurance coverage
and to state that such insurance will be deemed "primary" such that any
other insurance that may be carried by CITY will be excess thereto. Such
endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or
equivalent. Such insurance will be on an "occurrence," not a "claims
made," basis and will not be cancelable or subject to reduction except
upon thirty (30) days prior written notice to CITY.
C. Professional liability coverage will be on an "occurrence basis" if such
coverage is available, or on a "claims made" basis if not available. When
coverage is provided on a "claims made basis," CONSULTANT will
continue to renew the insurance for a period of three (3) years after this
Agreement expires or is terminated. Such insurance will have the same
coverage and limits as the policy that was in effect during the term of this
Agreement and will cover CONSULTANT for all claims made by CITY
arising out of any errors or omissions of CONSULTANT, or its officers,
employees or agents during the time this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form
CA 00 01 06 92, including symbol 1 (Any Auto).
E. CONSULTANT will furnish to CITY duly authenticated Certificates of
Insurance evidencing maintenance of the insurance required under this
Agreement and such other evidence of insurance or copies of policies as
may be reasonably required by CITY from time to time. Insurance must
be placed with insurers with a current A.M. Best Company Rating
equivalent to at least a Rating of "A:VII."
F. Should CONSULTANT, for any reason, fail to obtain and maintain the
insurance required by this Agreement, CITY may obtain such coverage at
CONSULTANT's expense and deduct the cost of such insurance from
payments due to CONSULTANT under this Agreement or terminate
pursuant to Section 15.
23. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written
approval to use any consultants while performing any portion of this Agreement. Such
approval must approve of the proposed consultant and the terms of compensation.
24.INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the
status on the project, which will include a schedule update and a short narrative
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description of progress during the past month for each major task, a description of the
work remaining and a description of the work to be done before the next schedule
update.
25. NOTICES. All communications to either party by the other party will be deemed
made when received by such party at its respective name and address as follows:
If to CONSULTANT:
Attention: Jennifer Zell
Moore lacofano Goltsman, Incorporated
360 East Second Street, Suite 675
Los Angeles, CA 90012
213-694-3800, extension 2523
yell d mi com.com
If to CITY:
Attention: Elias Sassoon
City of El Segundo
350 Main Street
El Segundo, CA 90245
310-524-2356
esassoon +else undo.or
Any such written communications by mail will be conclusively deemed to have been
received by the addressee upon deposit thereof in the United States Mail, postage
prepaid and properly addressed as noted above. In all other instances, notices will be
deemed given at the time of actual delivery. Changes may be made in the names or
addresses of persons to whom notices are to be given by giving notice in the manner
prescribed in this paragraph.
26. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest
laws and regulations including, without limitation, CITY's conflict of interest regulations.
27.SOLICITATION. CONSULTANT maintains and warrants that it has not employed
nor retained any company or person, other than CONSULTANT's bona fide employee,
to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not
paid nor has it agreed to pay any company or person, other than CONSULTANT's bona
fide employee, any fee, commission, percentage, brokerage fee, gift or other
consideration contingent upon or resulting from the award or making of this Agreement.
Should CONSULTANT breach or violate this warranty, CITY may rescind this
Agreement without liability.
28.THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of
any other party. There will be no incidental or other beneficiaries of any of
CONSULTANT's or CITY's obligations under this Agreement.
29.INTERPRETATION. This Agreement was drafted in, and will be construed in
accordance with the laws of the State of California, and exclusive venue for any action
involving this agreement will be in Los Angeles County.
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30. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state,
and local laws applicable to this Agreement.
31. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire
understanding of the parties. There are no other understandings, terms or other
agreements expressed or implied, oral or written. This Agreement will bind and inure to
the benefit of the parties to this Agreement and any subsequent successors and
assigns.
32. RULES OF CONSTRUCTION. Each Party had the opportunity to independently
review this Agreement with legal counsel. Accordingly, this Agreement will be
construed simply, as a whole, and in accordance with its fair meaning; it will not be
interpreted strictly for or against either Party.
33. SEVERABILITY. If any portion of this Agreement is declared by a court of
competent jurisdiction to be invalid or unenforceable, then such portion will be deemed
modified to the extent necessary in the opinion of the court to render such portion
enforceable and, as so modified, such portion and the balance of this Agreement will
continue in full force and effect.
34.AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this
Agreement and to engage in the actions described herein. This Agreement may be
modified by written amendment. CITY's executive manager, or designee, may execute
any such amendment on behalf of CITY.
35. ELECTRONIC SIGNATURES. This Agreement may be executed by the Parties on
any number of separate counterparts, and all such counterparts so executed constitute
one Agreement binding on all the Parties notwithstanding that all the Parties are not
signatories to the same counterpart. In accordance with Government Code § 16.5, the
Parties agree that this Agreement, Agreements ancillary to this Agreement, and related
documents to be entered into in connection with this Agreement will be considered
signed when the signature of a party is delivered by electronic transmission. Such
electronic signature will be treated in all respects as having the same effect as an
original signature.
36. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience
of reference only and will not affect the interpretation of this Agreement.
37.TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
38. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire,
flood, explosion, acts of terrorism, war, embargo, government action, civil or military
authority, the natural elements, or other similar causes beyond the Parties' reasonable
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control, then the Agreement will immediately terminate without obligation of either party
to the other.
39. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness
and capacity to perform the Agreement in a manner satisfactory to CITY.
CONSULTANT represents that its financial resources, surety and insurance experience,
service experience, completion ability, personnel, current workload, experience in
dealing with private consultants, and experience in dealing with public agencies all
suggest that CONSULTANT is capable of performing the proposed contract and has a
demonstrated capacity to deal fairly and effectively with and to satisfy a public CITY.
[Signatures on next page]
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IN WITNESS WHEREOF the parties hereto have executed this contract the day
and year first hereinabove written.
OF EL SEGUNDO
Darrell George
City Manager
ATT
,W
Tracy Maver,
City Clerk
APPROVED AS TO FORM:
MARK D. HEI S�EY, City Attorney
By:.
Moore lacofano Goltsman, Incorporated
By: Daniel lacofano
President and Chief Executive Officer
By: Carolyn Verheyen
Secretary
Taxpayer ID No. 94-3116998
JoaquinN'azquez, Assistant City Attorney
d
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EXHIBIT A
February 15, 2024
Aly Mancini, Director
Department of Recreation, Parks and Library
City of El Segundo
350 Main Street
El Segundo, California 90245
re.: El Segundo Recreation Park Renovation
Proposal for Design Services
Dear Aly:
It is a pleasure to submit our proposal for design services for El Segundo Recreation Park Renovation. We
have outlined a brief description of services and professional fees below.
Project Description and Scope of Work
The project is a design for El Segundo Recreation Park located in El Segundo, California. The "Client" is City
of El Segundo Public Works. We will provide design services from schematic design through plan check and
permitting.
The specific scope of work includes the following:
Task 1: Teen Center and Plaza Renovation:
• Interior renovation and cosmetic exterior improvements of the existing Teen Center Building
• Renovation of the Teen Plaza
• New skate park
• New multi -use court
• Parking lot renovations to incorporate drop-off and accessibility improvements
Task 2: Renovation of Fields
• Renovation of the existing softball field and George Brett Field (amended soil, replacement of
natural turf and irrigation system).
The final submittal package for both Tasks will be Final Plans and Specifications, which the City will advertise
for construction.
Professional Services
Task 1: Teen Center, Plaza Renovation and Skate Park
Phase 1.0: Schematic Design (16 Weeks)
The goal of this phase will be to deliver an approved Schematic Design package that advances the City
approved Conceptual Design. Upon receipt of written notice -to -proceed (NTP) for this phase, MIG shall
perform the following tasks:
PLANNING I DESIGN � COMMUNICATIONS I MANAGEMENTI SCIENCEI TECHNOLOGY
Agreement No. 6863
1.01 Conduct project kick-off meeting with the Client. The intent of this meeting will be to review the
vision for the project, review the scope of work, introduce roles and responsibilities, establish lines of
communication, and review the project schedule. The kick-off meeting will be conducted to
encompass both Task 1 and Task 2 scope of work,
1.02 Develop project work plan that meets the visions, objectives, and schedule for this project.
1.03 Perform site visit to review existing site, fields, Teen Plaza, and Teen Center conditions and become
familiar with design factors including but not limited to site orientation, sun angles, potential view
angles, site grade elevations, drainage patterns, utility locations, and existing vegetation.
1.04 Collect and review pertinent data and documentation (planning, design, and environmental codes and
regulations). Gather available record drawings and/or block maps to depict the record location of
utilities superimposed onto the existing topographic basemap survey.
1.05 Prepare supplemental topographic basemap survey for Teen Plaza to locate detailed topography
within the site area limits. This includes supplemental data where critical exit and entry doors connect
to the sidewalk where ADA accessibility conformance is vital to the design. Additionally, locate
existing visible utilities within and serving the site. Field verify owner provide Teen Center as -built
drawings.
1.06 Prepare geotechnical, environmental and hydrological investigations within site Emits. Three (3)
borings will be drilled to 5 feet through existing concrete at the skate park. Consultant will deliver
one (1) Geotechnical Investigation Report based on these exploratory borings and findings for both
Task 1 and Task 2 scope of work. Environmental report will consist of asbestos, lead -based paint
and hazardous materials testing, abatement, and mitigation and demolition plan for Teen Center
interior.
1.07 Prepare Teen Center building and Plaza base files for distribution to Project Team and development
of design drawings.
1.08 Conduct (2) two in -person working sessions, one (1) with the skatepark user group and one (1) with
Teen Center staff and user groups.
1.09 Prepare 50% Schematic Design Package for review by Client. The package will include illustrative
plans, sections and elevations, precedent imagery, material imagery, and up to five (5) perspective
renderings, to sufficiently communicate the design intent.
• DeNvZrIbIc-. 50% Schematic Design Package
1.10 Prepare rough order of magnitude cost estimate for 50% Schematic Design package.
1.11 Attend one (1) in -person design presentation to the City of El Segundo Recreation and Parks
Renovation Sub -Committee. The intent of this meeting will be to receive comments on the
preliminary package for refinement. This meeting will be conducted to encompass both Task 1 and
Task 2 scope of work.
1.12 Based on comments received, revise design and develop Schematic Design package for scope of
work.
1.13 Prepare draft Schematic Design package (100% SD) for scope of work including: Teen Center
Renovation concept, Skate Park and Teen Plaza concepts and preliminary grading and drainage plan,
composite wet utility plan, and preliminary water quality calculations and earthwork quantities.
d; G, Inc,
Agreement No. 6863
0 lXJivera[)Jg-, Draft 100% Schematic Design Package
1.14 Update rough order of magnitude cost estimate for 100% Schematic Design package.
1.15 Present Schematic Design to the City of El Segundo Recreation and Parks Commission and City
Council, two (2) meetings. The presentation will include a review of the process, the development of
the schematic design, cost estimate, and project schedule. The intent of this meeting will be to
receive comments on the preliminary package for refinement and to secure approval of the design
from the Commission and City Council.
1.16 Based on comments received, revise design and develop final Schematic Design package for scope of
work.
&121v: Final (100%) Schematic Design Package
1.17 Conduct virtual bi-weekly design review and coordination meetings (60-minute max.) during the
length of this phase.
1.18 Project management, coordination and QA/QC: General management tasks including preparing of
subconsultant agreements, regular updates to the project schedule, coordination with the consultant
team, and monthly invoicing. QA/QC will be conducted at each draft and final deliverable.
The goal of this phase is to advance the design — including formalizing the site layout, building floor plans,
and preliminary selection of all materials and initiate the preparation of the technical drawing package.
Following written Schematic Design approval, MIG shall complete the following tasks:
2.01 Preparation of site and building material selection boards and product samples including cut sheets
and material samples. The intent will be to secure approval of the proposal materials, and/or identify
alternative selections for consideration.
0 JhlivLral-51c.- Material samples.
2.02 Conduct one (1) internal working session with City staff .
2.03 Prepare Design Development package (50% DD) (plans and specifications) for scope of work, for
review and comment by Client.
Draft (50%) Design Development Package
2.04 Prepare rough order of magnitude cost estimate for 50% Design Development package.
2.05 Present project progress to City Council for both Task 1 and Task 2 scope of work.
2.06 Based on comments received, refine design, and develop final Design Development Package for
scope of work.
2.07 Prepare preliminary Low Impact Development Report (LID) stormwater control plan including
development of conceptual method for complying with NPDES Stormwater and infiltration
regulations.
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2.08 Prepare final Design Development package (100% DD) for scope of work including plans and
specifications. Specifications will refer to current "Greenbook" Standard Specifications for Public
Works Construction and included required special provision sections.
• Deli verable: Final 100% Design Development Package
2.09 Prepare environmental documentation (CEQA) based on current understanding that the project fits
under a Class 1, Exiting Facilities Categorical Exemption (CE). Consultant will provide a brief (3-5
page) write up describing the proposed improvements and a qualitative analysis to provide
justification for using a Class CE, as well as the CE form. A draft of the CE document will be
submitted to City staff for review and comment. Once the project is approved by the city, Consultant
will also post the CE with the State Clearinghouse and the County Clerk.
2.10 Conduct bi-weekly design review and coordination meetings (60-minute max.) during the length of
this phase.
2.11 Project management, coordination, and QA/QC.
The goal of this phase is to advance the development of the technical drawing package via coordination with
consultant design team for agency plan check submittal. Following written Design Development approval,
MIG shall complete the following tasks:
3.01 Prepare updated site and architectural base plans for distribution to Project Team and development
on technical drawings.
3.02 Finalize architectural interior fighting, structural, mechanical, electrical, plumbing, skate park,
landscape, grading, and utility plans, design of IT, security system, card reading access and fire life
safety/ sprinkler system.
3.03 Assemble Construction Documents package (50% CD) including plans and specifications for
landscape scope of work, design of IT, security system, card reading access, and fire life
safety/ sprinkler system for review and comment by Client.
0 Deliverable (50%) Construction Documents package
3.04 Prepare rough order of magnitude cost estimate for 50% Construction Documents package.
3.05 Present project progress to City Council. This meeting will be conducted to encompass both Task 1
and Task 2 scope of work.
3.06 Based on comments received, refine design and develop final Construction Documents package for
scope of work.
3.07 Prepare final Construction Documents package (90% CD) (plans and specifications) for scope of
work, and submittal to review agency.
0 Deliverable; 90% Construction Documents Package
3.08 Conduct virtual bi-weekly design review and coordination meetings (60-minute max.) during the
length of this phase.
3.09 Project management, coordination and QA/QC.
Agreement No. 6863
Phase 4.0: Plan Check & Permitting (6 Weeks)
The goal of this phase is to respond to plan comments from the reviewing agency to secure approval of the
project for construction. Upon receipt of plan check comments, MlG shall complete the following tasks:
4.01 Attend meetings with City to review agency plan check corrections and coordinate document
revisions with the Project Team.
4.02 Prepare updated site and architectural base plans and revise documents based on agency review
comments received.
4.03 Assemble updated Construction Documents package (100% CD) (plans and specifications) for
resubmittal to review agency.
0 DeEvenable: updated (1009/6) Construction Documents package.
Phase 1.0: Schematic Design
The goal of this phase will be to deliver an approved Schematic Design package that advances the City
approved Conceptual Design including existing turf removal, regrading, soil amendments and natural
drainage improvements, replacement of the natural turf and irrigation systems for both George Brett Field
and the Softball field.. Upon receipt of written notice -to -proceed (NTP) for this phase, MIG shall perform
the following tasks:
1.01 Conduct project kick-off meeting with the Client for both Task 1 and Task 2 scope of work.
1.02 Perform site visit to review existing site conditions and become familiar with design factors including
but not limited to site orientation, sun angles, potential view angles, site grade elevations, drainage
patterns, utility locations, and existing vegetation.
1.03 Collect and review pertinent data and documentation.
1.04 Prepare supplemental topographic basemap survey for Fields.
1.05 Conduct geotechnical, environmental, agronomic soil, and hydrological investigations within site
Emits. For subsurface exploration, consultant will conduct three (3) borings at depth of 5 feet in the
softball field. One (1) additional boring will be drilled in the infield area for percolation analysis for a
total of (4) four borings inside the softball field. Eleven (11) borings at depth of 3 feet at various
locations at Brett Field. Consultant will deliver one (1) Geotechnical Investigation Report based on
these exploratory borings and findings for both Task 1 and Task 2 scope of work.
Consultant will take four (4) soil samples of the site and will be tested for fertility, and agricultural
suitability. Samples to be submitted to soil laboratory to provide sod management and agronomic soil
report based on their evaluation and recommendations. New irrigation system will be smart with
solar controllers.
1.06 Prepare site plan base files for distribution to Project Team and development of design drawings.
1.07 Prepare 50% Schematic Design Package for review by Client.
0 lldbv=rable. 50% Schematic Design Package
1.08 Prepare rough order of magnitude cost estimate for 50% Schematic Design package.
Agreement No. 6863
1.09 Design presentation to the City of El Segundo Recreation and Parks Renovation Sub -Committee.
This meeting will be conducted to encompass both Task 1 and Task 2.
1.10 Revise and update design based on comments received.
1.11 Prepare draft Schematic Design package (100% SD) for scope of work.
0 Deliverable: Draft 100% Schematic Design Package
1.12 Refine rough order of magnitude cost estimate for 100% Schematic Design package.
1.13 Present Schematic Design to the City of El Segundo Recreation and Parks Commission and Cit),
Council, two (2) meetings combined with Task 1.
1.14 Based on comments received, revise design and develop final Schematic Design package for scope of
work.
61 J2.qh3LcrqVic: Final (100%) Schematic Design Package
1.15 Conduct virtual bi-weekly design review and coordination meetings (60-minute max.) during the
length of this phase.
1.16 Project management, coordination and QA/QC.
Phase 2.0: Design Development
The goal of this phase is to advance the design — including formalizing the site layout, building floor plans,
and preliminary selection of all materials and initiate the preparation of the technical drawing package (assume
Arch El format unless noted otherwise). Following written Schematic Design approval, MIG shall complete
the following tasks:
2.01 Prepare updated site and architectural base plans for distribution to Project Team and development
of technical drawings.
2.02 Based on comments received, refine design and develop Design Development Package for scope of
work.
2.03 Prepare preliminary landscape construction plan, and details sheets. At this stage, plans will
document general design and layout (i.e. hardscape materials and finishes, site furnishing, planting,
and irrigation) special provision specifications section.
2.04 Prepare rough order of magnitude cost estimate for 50% Design Development package.
2.05 Present project progress to City Council for both Task 1 and Task 2 scope of work.
2.06 Based on comments received, refine design and develop final Design Development Package for
scope of work.
2.07 Prepare preliminary Low Impact Development Report (LID) stormwater control plan. Consultant
will deliver one (1) LID stormwater control plan for both Task 1 and Task 2 scope of work.
2.08 Prepare environmental document indicating compliance with California Environmental Quality Act
(CEQA) though a Categorical Exemption (CE). Consultant will provide would provide a brief (3-5
page) write up describing the proposed improvements and a qualitative analysis to provide
justification for using a Class CE, as well as the CE form. A draft of the CE document would then be
Agreement No. 6863
submitted to city staff for review and comment. Consultant would then revise and finalize the CE
based on comments received. Once the project is approved by the city, Consultant will also post the
CE with the State Clearinghouse and the County Clerk. This CE document will include both George
Brett Field and the Teen Center and Skate Park site. This task assumes that renovations to George
Brett Field would not touch or otherwise affect the tile landfill that is referenced in the letter from
the County of Los Angeles Public Health Department Date May 18, 2023.
2.09 Prepare final Design Development package (100% DD) for scope of work.
0 : Final 100% Design Development Package
Qg�ljvcrft flc�
2.10 Conduct virtual bi-weekly design review and coordination meetings (60-minute max.) during the
length of this phase.
2.11 Project management, coordination and QA/QC.
Phase 3.0: Construction Documents
The goal of this phase is to advance the development of the technical drawing package via coordination with
consultant design team for agency plan check submittal. Following written Design Development approval,
MIG shall complete the following tasks:
3.01 Prepare updated site base plans for distribution to Project Team and development on technical
drawings.
3.02 Finalize landscape, grading, and utility plans.
3.03 Assemble Construction Documents package (50% CD) (plans and specifications) for review and
comment by Client.
• Delivei-ablc (509/6) Construction Documents package
3.04 Prepare rough order of magnitude cost estimate for 50% Construction Documents package.
3.05 Present project progress to City Council for both Task 1 and Task 2 scope of work.
3.06 Based on comments received, refine design and develop final Construction Documents package for
scope of work.
3.07 Prepare final Construction Documents package (90% CD) (plans and specifications) for scope of
work, and submittal to review agency.
• Deliverable: 90% Construction Documents Package
3.08 Conduct virtual bi-weekly design review and coordination meetings (60-n-jinute max.) during the
length of this phase.
3.09 Project management, coordination and QA/QC.
The goal of this phase is to respond to plan comments from the reviewing agency to secure approval of the
project for construction. Upon receipt of plan check comments, MIG shall complete the following tasks:
Agreement No. 6863
4.01 Conduct meetings with City to review agency plan check corrections and coordinate document
revisions with the Project Team.
4.02 Prepare updated site base plans and revise documents based on agency review comments received.
4.03 Assemble updated Construction Documents package (100% CD) (plans and specifications) for
resubmittal to review agency.
• Deliverable updated (100%) Construction Documents package.
Project Assumptions and Exclusions
1. Renovations to George Brett Field would not touch, or otherwise affect the tile landfill that is referenced
in the letter from the County of Los Angeles Public Health Department Date May 18, 2023.
2. Preparation of any CEQA documentation, other than specifically noted in scope of work.
3. City will provide current title report for the property if required. This will allow for existing easements to
be identified.
4. Potholing services are not included in this proposal unless specifically identified.
5. Unless otherwise addressed, existing utilities have adequate capacity to serve the proposed improvements,
that they are adjacent to the site frontage and do not require main extensions, and that utility system
capacity studies are not required.
6. Geotechnical investigation will minimize the impact and disturbance to the existing site conditions,
however some degree of disturbance or damage may occur by the field work. Consultant VIM contact
Underground Service Alert (USA). The Client will assist to clear existing underground utilities and
Consultant is not responsible for any utility damage during boring. The driller's work is only subject to
prevailing wages as defined by California Labor Code 1770-1780.
7. All meetings are assumed to be held remotely via teleconference unless specifically noted.
8. MIG shall deliver drawings and specifications to Client in digital (i.e., PDF) format.
9. Verbal request to commence each task constitutes approval of prior design, material selections, etc.
Change in subsequent phases shall be considered Additional Services and shall be documented and billed
on an hourly basis at our Standard Hourly Rates.
10. Professional services not included:
• Design beyond Plan Check and Permitting.
• Potholing for utilities.
• Mapping services (i.e. subdivision maps, easement documents, quit claims, ALTA's right of way
dedication, etc.)
• Furniture, Fixtures, and Equipment (FF&E) for the Teen Center.
• Storm Water Pollution and Prevention Plan (SWPPP).
• Preparation and processing of off -site improvement drawings (B-Permit or equivalent).
• Arborist report. Landscape Architect shall document trees to be removed, transplanted, and
preserved on tree disposition plans.
Agreement No. 6863
• Exterior site lighting design (except for Teen Center building exterior lighting and exterior site
lighting near building entry, which is included) — including fixture selection and photometric
calculations.
• Graphic design for signage and wayfinding elements.
• Waterproofing design and documentation.
• Application fees — including plan check and agency review fees.
• Meeting attendance, except where noted — including agency review meetings and community
meetings.
• Preparation and update rough order of magnitude cost estimates due to Value Engineering.
Professional Service Fee
Our fee for design services is provided below and is valid for 90 days from the date of this proposal. See
attached Exhibit A for a detailed breakdown by phases and tasks, rates, and hours.
Task 1: Teen Center Plaza Renovation and Skate Park:
Phase 1.0
Schematic Design
$
165,364.00.
Phase 2.0
Design Development
$
121,858.00.
Phase 3.0
Construction Documents
$
178,190.00.
Phase 4.0
Plan Check & Permitting
$
32,740.00.
TOTAL FEE - Task 1
$
498,152.00,
Task 2: Renovation
of Softball Field and George Brett's Field
Phase 1.0
Schematic Design
$
83,805.00.
Phase 2.0
Design Development
$
78,831.00.
Phase 3.0
Construction Documents
$
86,192.00.
Phase 4.0
Plan Check & Permitting
$
10,423.00.
TOTAL FEE — Task 2
$
259,251.00.
Reimbursable Budget
18,300.00.
TOTAL FEETASK 1 AND TASK 2 m4 $ m 775,703.00.
Reimbursable Expenses
Reimbursable expenses include reprographics, plotting (bond, vellum, and color), color laser printing, travel
outside of the Los Angeles metropolitan area (including airfare, hotel, meals, and ground transportation),
mileage, parking fees, commercial messenger charges, overnight delivery, postage, and handling. These
expenses shall be billed at 1.10 times the cost. Mileage shall be billed at the IRS Standard Mileage Rates for
the current year.
Additional Services
All services not included in the above scope of work shall be considered Additional Services and shall be
billed at the Standard Hourly Rates. All additional services shall require written authorization from Client
before proceeding with any approved changes.
Agreement No. 6863
Invoices
Invoices shall be submitted monthly as a percentage of phase completion. Payment is due upon your receipt
of each invoice.
Aly, thank • for this ••.• to ■ • service. Please feel free to • Zell at 562-668-0251, •
Steve Lang 714-600-0817, if you have any questions or • relative ,• •. • fee.
Sincerely,
77 ;
Jennifer• Zell, Director of Los Angeles Operations Steve Lang, Principal
MI G MIG
cc: hiias Sassoon, 1irec7o-F-City • h
2.-rachment: "Exhibit A: Fee Matrix"
Agreement No. 6863
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Agreement No. 6863
Agreement No. 6863
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