CONTRACT 6545 Grant AgreementAgreement No. 6545
SecurityState Homeland
Subrecipient Agrelement
Grant
Between the
County of Los Angeles
City of IIIIIIIIII m
Agreement No. 6545
�CIIWLL'f VTE�nA-AIUXE'Eil
BETWEEN THE
COUNTY OF LOS ANGELE
ANDTHE
CITY OF EL SEGUNDO]
Low - 9 8
0 WO I wal 11-1 W
MANIVIM"Alls"I
WHEREAS, the U.S. Department of Homeland Security Title 2 Code of Federal
Regulations (CFR) through the Office of Grants and Training (G&T), has provided
financial assistance for the State Homeland Security Program (SHSP), Assistance
Listings Number (formerly Catalog of Federal Domestic Assistance Number) 97.067 -
Homeland Security Grant Program directly to the California Governor's Office of
Emergency Services (Cal OES) for the 2021 SHSP, Federal Award Identification No.
037-00000 Federal Award dated October 27, 2021 with a performance period of
September 1, 2021 to May 31, 2024. This Federal Award is not a R&D award; and
WHEREAS, the Cal OES provides said funds to the County of Los Angeles,
Unique Entity ID (UEI) #MKQ9AQH7R2S5, as its Subgrantee, and the Chief Executive
Office (CEO) is responsible for managing and overseeing the SHSP funds that are
distributed to other specified jurisdictions within Los Angeles County; and
--TTrAEREAS, this financial assistance is being provided to the Subrecipient in
order to address the unique equipment, training, organization, exercise and planning
needs of the Subrecipient, and to assist the Subrecipient in building effective prevention
and protection capabilities to prevent, respond to, and recover from threats or acts of
terrorism; and
'ITMEREAS, the County of Los Angeles as Subgrantee has obtained approval of
the 2021 SHSP grant from Cal OES in the total amount of $10,192,647.00; and
WHEREAS, the CEO now wishes to distribute 2021 SHSP grant funds to the
Subrecipient in the amount of $450,000.00, as further detailed in this Agreement; and
WHEREAS, the CEO is authorized to enter into subrecipient agreements with
cities providing for re -allocation and use of these funds; and to execute all future
amendments, modifications, extensions, and augmentations relative to the subrecipient
agreements, as necessary; and
WHEREAS, the County of Los Angeles and Subrecipient are desirous of
executing this Agreement, and the County of Los Angeles Board of Supervisors on July
12, 2122 authorized the CEO to prepare and execute this Agreement.
Agreement No. 6545
NOW, the COL1111ty of L,os AngeDes �and Subrec�pperit agree as foHows:
IN T I;R 0 D (....J Q..T 0 N.�
§101. Pairfies to fl-i.�s A=g:n"wnt
............... ..................................................................... ............ . ............... ................ -
The parties to triis Agreernent are,
A. County of I os AngeDes, a pofificM subdMsion of the State c.:)f CafifornDa, having its
principal office at Kenneth I iahn I iall of AdfflDstrafion, 500 West Ternpe Street,
Los Ange]es, CA 90012; and
B. City of II Segundo, a pubfic agency, havDng its phncDpaD of at . .... ..... .. .. . . ......
'350 MaM Street Ej Se j d CA,90245
. ....................................................... ................................................ a . ....... . . ........... M fl .......... 0 . ...................................................................................................................................................................... . ......... . . . .... . .......... ..........
§102. Re�:"x-esentafiyeva of the Paft�es and SeryDce of Notices
................ ............................................................................................................................. --.1- ................................... . . ...... . ..................................................................................................................................
A. The represeritadives , of the respecfive pafties wtio are, authorized to adrninDster
this Agreement and to whorn fbrrnanotices, dernands and cornmunk,-afions must
be gDven are as foRows-,,
'The rer,.)reseintafive of th(C(Aff-Ity Of D.,oOS."AngeDes Ds, unless otherwDse
stated Dn fts Agreement',
('.'.raig I firakawa, I iSGF:1 Grants Drector
0,0ef Executive Office, LAC
500 eat Tempe Street, Roorn & 79-2
Los Angeles, CA 90012
Phow (213) 974-1127
Fax: (213) 687-3765
CHirakawab.cep.lacounly.gov
J�mrny Nguyen
Chief Execufive Office, ILAC
500 Wemt Temple Street, Floorn B 79-2
L.os Ange�es, CA 90012
Phor-�e: (213) 262-7902
Fax: (213) 687-3765
Mauyen(fteo. lacounly,go
Page 2
Agreement No. 6545
2, TViie it of SubrecI pei �ii t iiis:
. .................................................
�11 'aiii ne a id TMq�'Ii'
DmreH Geoirge, Uty Mwiager
Orga6izafiona� LIB
41w
077-264679
AddreSs:
'--111- . ............ . 1111-11. -11-1-1
35(1111 Maoni Street
. ...... ...
CHy/Sb''ItelilKip,
[E] .13eguii�do, CA, 902,145
Plioiiiel'
3,10 524-2301
F!�AX:
N/A
...... . . .. ....
L 10u
Wffli a cq)y to,,
Narre and TMe,
', Vanessa Aiiias, Maiiuqgemeii'it Aiii Wyst
......... ......... .... . .... .. ..... .
Aii$Jress:
314 MWn Sti,eet
City/StateZI� El Segundo, (,.A. 9045
.......................................... ......... .................. . . ....... . .......... . ...........
F')Bone.
310 524-2235
............... .............. ..
FW, N/A
.............. . ........ . ......
ErnaH"
B. Formal notices, demands and communications to be given hereunder by either -
party must be made sn writing and may be effected by, personal defivery, regtflar
U& Postal mail service and/or e-rnaO. Iri the event of personW deHvei)( or ernaO,
the rnessage wifl be deerned communicated q,)on receipt by tl-ie Cmjirity of Los
Angees, In tfie event of maH service, the message will Ilse deerned
cornrnunicated as of ttie date of rnaiHng.
C. Of the narne and/or title of the person designated to receive fl'ie notices, demands
or cornrnun�lcafions or, ti ne address of such person is changed, written notice must
I e givein, vi accord with tMs section,, witlhiri five (5) busuness days of sadd change,
Page 3
Agreement No. 6545
A 1119M r IT,•I 0=0 IMI
Subrecipient is acting hereunder as an independent party, and not as an agent or
employee of the County of Los Angeles. An employee of Subrecipient is not, and
will not be deemed, an employee of the County of Los Angeles by virtue of this
Agreement, and Subrecipient must so inform each employee organization and
each employee who is hired or retained under this Agreement. Subrecipient
must not represent or otherwise hold out itself or any of its directors, officers,
partners, employees, or agents to be an agent or employee of the County of Los
Angeles by virtue of this Agreement.
-06recipleni MIRY proTM167M67MIring signea aocil MTO, T
Los Angeles, unless otherwise exempted:
A. Certification and Disclosure Regarding Lobbying, attached hereto as Exhibit A
and made a part hereof, in accordance with §41 1.A. 14 of this Agreement.
Subrecipient must also file a Disclosure Form at the end of each calendar quarter
in which there occurs any event requiring disclosure or which materially affects
the accuracy of the information contained in any Disclosure Form previously filed
by Subrecipient.
B. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusion Lower Tier Covered Transactions, attached hereto as Exhibit B and
made a part hereof, as required by Executive Order 12549 in accordance with
§41 1.A. 12 of this Agreement.
C. Certification Regarding Drug -Free Workplace, attached hereto as Exhibit C and
made a part hereof, in accordance with §41 1.A.13 of this Agreement.
D. Certification of Grant Assurances, attached hereto as Exhibit D and made a part
hereof, in accordance with §41 1.0 of this Agreement.
Agreement No. 6545
§202. Ups, e o f G r.'a. p] t F.'..0 r] d s�
A. Subrecij,,)lent and the County of I os Angeles have previouspy competed a
rnutuaHy approved budgetlexpenditure plan, hereinafter. "Budget," for the 2021
& pSF'I, whic-p has be(-uri approved by ("'al OES. TNs information is coast prm lin a
copy of the F° nW Grant Award Letter. and Project Worksheet, ttachea Thereto as
Exhibit E.
Any request by Suix-ecipient to modify fhe Budget must be rnade in vvrffing witts
the appr(.)priate justification and submitted to CEO for approval. if during the
County of Los Angeles review process, addffior4l information or docurnentaflon
is required, the Subreciplent will have ten (10) bus�ness days to cornpy with the
requ(,-mt,, ff ttie Subreciplent does not cornply with the request, CEO vvM issue
written rmfification indicating that the requested modlfication w0l riot be
processed, Modificafions must be approved in w6fing by the County of L os
Angeles arid CW OES dUhng the term of this Agreement. Upon aj,)p,.)roval,, all
other terrns of tHs Agremr-nent will rery-4n in effect.
Subrc-..,cipient must sitifize grant funds in accc.:)rdance with all F:::!edera� regulations
and State GUidefines,
B. Subrecipient agrees that grarit funds awarded MH be used to supplernent existfi Ig
funds for program actMfies, arid will riot SUpplant (rep, -)lace) non -Federal funds,,
C. SLJDre(:-,ilI,,,)ient must review the Federal Debarment [Jsfil ig at
httgs://www.sam.gov/SAM/J2ages/public/searchRecords/search,i prior to the
purchase of equipment or services to ensure the iiritended v(--mdor is riot listed
and also rnaintain docurnentaborn ttiat the fist was verified.
D, F:Ir& to the purchase of equipnrient oir-.,,ervices utilizing a sole sour,ce contract or'
the receipt of single bid response of $250,000.00 or, more, justification must be
presented to CE.0, wl-io upon review gill request approval from CW OES. Such
approval in writing must be ofined prior to the cornrnitrnerit of funds.
Eubrecippent rnusl provide any certifications or, reports requested by the County
of I os Angeles to the CEO firidicating Subreciplent's performancaa urlder, this
Agreement, including l,,)rogrems on treeting prograrn goals. Reports must be 41
the form requested by the COUnty of 1 ros Angeles, and must be provided by the,
fifteenth (15"') of the following month. Subrecipient is required to cornplete any
survc.-ay requests requested by flie County of Los Angeles. SUt)re6pier'it rnust
also subftt cornpl�eted Project CWims for re�lirnbursernent irnme6aWy or, as
rrflnirnurn on a quartx-�rly basis,, and no later trian the date stated in §201, above,
F:::'. Subrecipent muc.-it provide an electronk; copy of their Annuaingle Audit Report,
as required by Title 2 Code of Federal Regulabons (C.F::`JR) Part 200, to the
County of .our Angeles, witl,-iin 30 calendar days after receipt of the auditor's
repofl(s). ln the c-.:Went the Subrecipient doc..-m not meet the Single Audit Threshold
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Agreement No. 6545
expenditUre arnouiint 41 a fiscal year, 0,x%. Subrecipient must provide the County of
Los Angek.hs a copy of a 1efter sent to State Controller's Office noting the Single
Audit I tires,Wd was not rnet, and its exempt status within nine rnonths after the
end of the Subrecipient's fiscal year, unless oflriervvise roved by ttie County of
Los Angeles.
G. SUbrecipient may be monitored by the Courity of Los Angeles on am annual basis
to ensure cornpfiance with Cal OES grant prograni requirernents. I'he County of
Los Angeles anticipates tl,"iat said ITIOnitoriing rrsay include, at a rninirnurn, one on -
site visit during the term of this Agireernent, Monitoring MH utilize a F-Review
ftistrument (sarnple attached hereto as Exhibit 1i, and subject to perioft
revDsions) to evaluate cornI.:)Harice.
H. SUbrecipient must provd(---,n Corrective Action F:Iarl(s) to 0F.,0 wittfln Wily (30),
days of any at,idit finding,
Subrecipient use of the I os Angeles Regional Interoperable Commurlication
Systeim's lfttorola Solutions, lncor1,::)orated Land Mobfle Radio ystern Contract
to purchase equipment is unaHovvabIe unless the Subrec!lI:,.)ient Car) clearly
demonstrate to CEO it rneets one of the four federal exceptions to necessitate a
rioncompefifive procurement before issuance of ainy contract, amendment, of"
purchase order,
I Subrecipient shaH not use grant funds to purctiase, extend, or renew any
Telecommunicafioris and Video SurveiHance services and equiprnent as
SUbstantial or essential cornl,.)orient of any systern, or as cidtical technology as
parl of any system which the Secretary of [)efense, in consultabon with Director
of National InteHigence or the Director, of the F"ederal BUreaU of Investigation,
easonablly believes to be ern owned, controlled by, or connected to the Peol)Ws
Republic of V-iiria sucl,-i as and not knited to I luavvei I`echnologies Company or
ZI`E Corporation (or any subsidiary or afffliate of such entifies); or I iytera
Cornrnurkations Corporation, l larigzl,mu I fil(vision DigiW 'Technology Comj,,..)ariy,
or Datwa Techn6ogy Cornpany (or any subsidiary or affiliate of such enfifies),
K, Any equiprnent acquired pursuant to tl'iis Agreement mu,is,t be auttiotrized in the
G&T Authorized Equipment List (AEL) avaHaD, e online at
,htt2s,://www,fema.gov/authorized-eguipment-lis and the F"unding Guidefines of
ttie 2021 SI ISP Notice of F"unding Opporturiity, incorporated by reference, and
attached Hereto as Exhibit F Subrecipient must provide the CEO a col.)y of its
most current PrOCLArernent gtjideliries and follow its own procurement
requirernents as kmg as they rneet or exceed ttie rninirnurn Federal re-quireNTIents
and any added Car S requirements, Federal l,,nocurernent requirernents for
the 2021 Sl---ISF;I can be found at Title 2 (3.F:`FR Part 200.313.
Agreement No. 6545
Any equipryient acquired or ot)tained with Grant Funds:
WHI 1,,:)e rnade avaflat)e under the Cafifornia 1.)rsaster , and Civil Defense
Master Mutual Aid Agreement in corisuitation witti representatives of ttie
various fire, emergency aiedical, hazardous rnaterials response services,
and law enft:)rcement agencies within the jurisdiction of the asp pficant','
Z, WiH be corisistent wifl,'i needs as identified in the State 1uloaleland 1,13'ecurfty
Strategy and wHI be deployed iin conformance With that plan„
I WH be i,nade avaHaWe pursuant to q,,)pficable terms of the Cafifornia
Disaster and Civil Defense Master Mutual Aid Agreeaient and deployed
with persorunetrained in the use of such equip',).rnent in a marvier
consistent witti the Cafift:)rnia I ayv Enforcement Mutual Aid 1:Ilan or the
C.aHfornia Fire Services and Rescue Mutual Aid Plan.
Equiprnent a(.4uired puirsuaint to this Agreernent will IDe subject to the
requirements of Title 2 CF:'f:R Part 200.3,13. f°::°or the purposes of this subsection,
"Equipment" fs, defirsed as tairigiUe none xpend aWe property, having a useful fife
of more than one yeair which c.-,osts $5,000.00 or, more per� unit. Iterns roaming
less than $,5,000.00, but acquir(-,Md urider the "Equiprnent" category of the Grant
must Wso be listed on any reqUired Equipll'Tient l istii q.
Equipmc--mt must be used by StAxecipient in the progiran.) or project for°
which it was acquired as forig as needed, whettier or not the project or
program continues to be supported by Federal funds. When no Uonger
needed for the originW program oir project, the EqUipment may, be Used in
other activities currently or previousfy supported by as f::::'ederal agency,
2ubirecipient must make Equil,,xnent available for use on other, like prc:)jects
oir, prograrns currearifly or previously supported by the Federal Government,
li,-)rovi6ng such use wiH not interfere with the work on the projects or
fur rain for which it Yvas originaHy acquired. l:::,irst pre4ererme for, other use
must be given to other programs or iprOjET.ts supported by the awarding
agency.
3. An EC4Lfiprneirit. I isfing rnust be rnaintaliiied Ilisfing each itern of Equil)rn(-:I.Int
acquired with Sl ISP funds, "The EqOprnent Listing must be kept ul',). to
date at all firnes. Any changes rTIUSt be rc--,corded in the I isting witliin ten
(10) business days and the updated L.Jsrig is to be forwarded to tl'-ue
('.'.OLJrItY of I os An(.Wes Auditor-ControHer (A-Chared Services Dvis�on,
"I"he Equipment 1,::'roperty Records must be maintained that include. (a) a
descriptiori of the 1,')roperty, (b) a serial nurnber or other, identification
nun'iber, (c) the source of property, (d) who holds title, (e) the acquisition
date, ( and cost of ttie property, (g) percentage of f:::'ederal ;)arficipation in
fl ie cost of the r,)roperty, (h) the location® (i) use and condition of the
Em
Agreement No. 6545
pror)erty, 0) and any Wfirriate disposition data including thc-r date of
disposal and sWe price of the properly. Records rnust be retained by the
subrecipient pursuant to Title 2, Part 200.313 (d) (1) of the U"R.
4. All Equipmeir-it obtained under flhps Agreerrient rnust have arm appropriate
identification decal affixed to it, and, when practical, rnust bie affixed where
it is readfly visible.
5, A ps iysical inventory of fl'ie Equiprnent must be taken Iby the Sulwecipient
and the results reconciled with tl'ie Equipment Usting at least once every
two years or, prior to any site visit by State or FederW aUditor's or- County of
I os Arigelles monitor's. The Sul reciplent is requiii,ed to have on file a letter,
cerfifying as to the accuracy of the Equipment dating in the frequency as
above, and provide to the CEO vvhe�n requested,
M. Any F)lanning pau JDLKSUant to this Agreernent must conform to the gWdefines, as
listed 4-1 his F or subsequeint grant year prograrns.
N. Any Organization activifies 1.,)aid pursuaint to this Agreernent must coriform to ttie
guidelines as listed in Exl'ftt I'::-.
O. Any Training paid pursuant to this Agreement must conform to the gUidefines as
listed 4-1 Exhil)it F, and must be first submitted to CEO and then pre -authorized by
Cal OES. A catWog of federafly approved and s;,.)onsored trairiing courses is
avaflaWe at htti2s,//www.firstresgondertraining.gov/frtst,
P� Any Exercise paid pursuant to this Agreement rnust conform to the guidelines as
Hsted in Exl'iibit F. DetaHed Hornet and Security ExercJse and Evaluation Program
Guidance is available at httRs://www.fema.gov/hseep,
Q A-ny Personnep activities paid pursuant to this Agm eernei it TTIUSt conform to time
guidelines as listed in Exl,-,iibit F".
R, Subrecipient must pirovide to CEO a spending plan detailing the required Steps
and firneframes required to cornjplete the approved projects v0thin the grant
tirnefrarne, Subrecipient rnust SUWTI�t t1he spending plarl to CEO prior to final
execution of the Agreement.
S, Pursuant to this Agreement, indirect costs are not reirnt:)ursable.
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Agreement No. 6545
A. The County of Los Angeles will reimburse Subrecipient up to the maximum grant
amount of $450,000.00 as expenditures are incurred and paid by Subrecipient
and all documentation is reviewed and approved by County of Los Angeles. All
expenditures must be for the purchase of equipment, exercises, training,
organization, and planning as described in Section 11 of this Agreement. The
grant amount represents the amount allocated to Subrecipient in the 2021 SHSP
B. Subrecipient must submit reimbursement requests to the County of Los Angeles
A-C Shared Services Division requesting payment as soon as a Project is
completed and expenses are incurred and paid with the required supporting
documentation; submission can be sent immediately or at a minimum on a
quarterly basis, and no later than the date stated in §201, above. Each
reimbursement request must be accompanied by the Reimbursement Form
(sample attached hereto as Exhibit G, and subject to periodic revisions). All
appropriate back-up documentation must be attached to the reimbursement form,
including the method of procurement, bid documentation, purchase orders,
invoices, report of goods received, and proof of payment.
0
We.] Lai 611;m t-711 I I 10141 ViQ I Ir-I A WIRVIN 101
For Planning reimbursements, Subrecipient must include a copy of the fin
tangible product. i
C. The County of Los Angeles may, at its discretion, reallocate unexpen
ded grant funds to another subrecipient. Said reallocation may occur upon approval by, t
County of Los Angeles of a Subrecipient reimbursement submission, inquiry
from the County of Los Angeles to the Subrecipient regarding fund utilization, o
by written notification from the Subrecipient to the County of Los Angeles that
portion of the grant funds identified in §301.A., above, will not be utilized. As
provided in §503, below, any increase or decrease in the grant amount specifil
Agreement No. 6545
in f .A,„ above, may be effectuated Irby a written notifirm tuon by the County of
t,,.os Ange�ee to the Subre6pient.
t . Flay rnernt of reirmntnuursermnent request MH be n ithheW by ttie COUnty of I os Ange�es
untfl the County of Los Ange�es has deterrmnunemf that a breo�fmuent tl tuurned in
all su,ufnt or°fur°ng documentation and completed the regWrer nents, of this Agreement
E ft us undeirstood that the County olf Loss Angeles rnakes no cor nmltrmnent to fund
thn Agreement beyond the terms set forth herein,,
F° 1. Fun&ig for W1 periods of thAgreement oS SUbject to confunWng Fe eras
m ppro r'u fion of grant funds for this progru rmn. �n the event of ,n �o s or reduction
of F-e erW appropriation of grant funds, for tNs, program, time Agreement may be
terrrn�nu teuf„ or appropdaWy aimended, �nimediaWy upon nofice to f uu rc%6phent
of such doss or reduucfion of F' erferal gru rnt funds,
ga Couinty of I os Ainge�es wM rmnake a good-ftuatfi effort to notify Suubrecipf ent& un
rftung„ of such non-fuprofmri f6on at the earHest turne.
.I..ANE)A D PROVISIONS
VISIa' Nf
461 . g,,fg,g,,l„gl,an,,,,g,',,,t;g,',,,�ft,,,,g,,,,p,,,,,,1,f,t;lP,,l.
AH tMemu or subfifles appearing herein I°ni ne been insertedinsefted for convenience and do
riot., and w0l not 5e deer°ned to, affect the rmne n� ng or conStr°uuotuorn of any of the
term or" fmr°o ism ons hereof, „T.tre Wqun ge of tNs Agreement wM be construed
actor tang to its fair rneu ruung and not st6cfly for or ag ir°urrt e tt eir party.
u'�
4 . 6pg, , cabl Law,, I t,��g� � tuoa a g„,riforcerne n
Each party's performance hereunder must cornpl nth aH aippkaUe laws of the
United States of' America, the State of CaHfornia, and the COUnty of Los AngeQes.
This Agireermnent well I ie enforced and unterpreterf„ as appificable, under the haws of
the United States of America, the States of Cafiforn� and the (OLJrlty of f,„oS
Angeles,,
of any part„ tern-i or pro olsk)n of ttno s AgreeMernt is held void, lif egau ,
unenforceable, or �n conffict with any �aw of o ed(aru dp State or Local
Government having jurisdiction over thn greement„ time validity of the r'ermnamder
of the Agreement wM not be affc.-mcted thereby.
Ag f, ficaWe Fem er'W or State regu irernermts, that are more restdcti e Ml the
folio° ed.
Fl ge 10
Agreement No. 6545
§403. l,nt ��,g,r g,r; mm, ;nt
"I his Agreement setup forth a pp of the rights and duutpes of the lC:)arrtpes with mespaacnmt to
the subject rna tter hereof, and replaces any, and all p revs ouNu agreements or
u„rnr er ter' 6ng a whether, written, or oral, rOafprwg tp°wereto. This Agreement may be
amended o0y as provided for her6n,
If any party fails to p')eilorrmw& in whole or pn part, r°t„ any p ror up e„ covenant, nt, or
agreement set forth herein, or should any representation tion made by it be Untrue,
any aggrieved party may e a O itself of aH rights and rernedpes„ at law or eg0ty„ in
the courts of law, Said rights and rernedies are cuarnupa tp e of those provided for
herein r.-)oepcat that pn all events, no pc a aty may reoowmeu more than once„ suffer aa,
penalty lty or forfeptuurea or be unjutpy oourwp; en sated.
5, m pth,pP,fiu;t,u,t,p'n,st ,,,,, sW„pa, a°wu�wwunt or Delex
SuubrWeopppent may not rho any of the ff.)ppowr ingo aumwk m s it has first obtained the
wruarpttamwn p ermnpssOn of the County of Loma Angeles,
:
Ad A s�gn or otherwise a herw ite any of pts rights hereuundea,. including the right to
payrywent; or
p',t. Delegate, subcoritract, or otherwise e transfer any of utaa dufies hereuurw fer.
uup reopp pent. and its officers, agents and ernl,,.)loy,ees must op to prw and maintain in ll
pernift and Heenses necessary r'y for uut reoligpent's performance hereu under and
rnut pay any, k-,esre tared therefor. Suut reoppent further ou'"uu°tp u s that it will
irlimeu't'pa tepy notify the County of I os Angepa.-m of any SUspension, termination,
pa l,,)see non -renewal a l or restriction of pp en tiro' s, certificates, caste „ or other documents,
s.
4 7. ond.iscp°,g,pp-iin tporw and Affirrna tpwae Action
uubrecpp lent must oornppy with the applicable nondis mr rrwpnation and affpurn°we.tp e
a ctporw p mr. vw sfl ions of the pews of the tJniteut States of America, tp°,we State of
('".eDlpfornpe„ and the Couurity of Los Angek-m. In per -forming tNs Agreeunent„
Subrecipient lent must riot discriminate in Rs r rrip poyu°muent practices ctic e; ga in t any
erne loyee or a pp kant for ernppoyrnent because of such 1,,)erson's race, religion,
national origin„ ancestry, try„ euu„ se u W orlenta tpon„ age„ plhy pc l handicap, p , rnenta p
a u e5'pppty„ marital status, afornestpo partner staft,is or nia.uatpoa l condptpon,
Subrecipient pent rn uuur,,t comply with Executive Order 11246, entitle "Equal
mp loyrnent Opportunity," ortunity„„" as amended by Executive Order 11375, arid a
u,ap p 9ernented In r)ep as rtrnerit of l,,.a t om regua fion (41 CIFFR Part 60).
Page 11
Agreement No. 6545
If required, Subr(,mpient must submit an Equal E.::.::mployrnent Ol::)portunity Plan to
the Deloartrnent of Justice Office of Civil Rights in accordance with gWdefines
listed at httgs:1/Www.jusfice.aov/crt.
Any SUbcoi itiract entered into by the 'Subrecipier'st relating to this Agazernent, ft:)
the extent aflowed tiereunder, wM be subject to the i:.)rovisions of this §407 of fts
Agreernent,
§408, d e m n �.fi.ga tJ o i.-],
Eacti of the pairfies to this Agrc-;,errieint is a public entity. 1 his Mernnity provision
is written in contemplation of the prcMsioris of Section 895.2 of the Governrner-it
Code of the State of CaUUforrnUa® which irnpose certain tort liability jointly upon
public enfities, Wely by reason of sucti entities be4ig parties to an aqreernent,
and ttie parfies agree that this indernnity provision will apply and will be
er-d"(..)rceable regardess of whether Section 895 et seq. is deerned to apply to tl,iis
Agreement. Ttse parties hereto, as between thernselves, cormisterit with the
authorizafion conta4ied in Government Code Sections 895A arid 895.6 agree to
eacti assurne the full Hability urnr,)osed upon it or upon any of its offic(-.,.wr's, agents,
or employees by law, for injury caused by a negligent or wrorigful act or ory-fission
occurring in the performance of this Agreement, to the sarne extent that such
liability would be iniposed in tune absence of Government Code Section 895,2.
To act-iieve the aloove-stated purpose, eacU i party agrees to inderTirlify arld l"lold
harmr ea s the other party for any hat)ility arising out of its own negligent acts or
ornissions in the perforrnance of this Agreernent (i.e., the Subredlr,)ient agrees to
indemnify and Wd han-Mess tf,ie County of i os Angeles, for liability arising out of
the Subrecip*it's negligent ofr wrongful acts or, ornissioris and the County of Los
AngeUes agrees to indernnify and hold harrnUess tine Subrecipient for liability
arising out of tl,-ie County of Los Angeles' negfigent or wii ongfW ac.fts or
ornissions). Eacti party further agrees to indernriffy and hold harmless the other,
party for liabifty that is imposed on tfie otl ier party solely by virtue of Government
Code Secfion 895.2. 1-he provisions of Secfion 2778 of the California Qvfl Code
aire� made a part hereof as 1 fully set forth t-serein. Subreciplent certifies that it
has an eqUate seff insured retention of funds to rneet any obligation arising from
U Agreernent.
§409. Conflict of Interest
.......... . ..... . ..................... . .............................................................. _
X The Subrecipi(...,,rit covenants that of its directors, officers, employees, or
agents may participate in Wecting, Or' adrTlinlstrating, any subcoirib act supl,,jiofted
(in whok-�� or, in part) by Federal funds where such per -son is a direct(-)r, offic;er, '
ernployee or agent ofthe subcontractor,' of, where the seUecfion of subcontractors
is of, has the appearance of Wng motivated by a desire for rmrsor-4 gain for
themselves or others sucl,n as ftvy,flly bush nc.ms, etc. � of" where such person no
or sJ muld have kriown that:
Page 12
Agreement No. 6545
A rnernber of such person's irnmediate farnfly, or dornestic partneir or
orgamzation f°ias a financW interest in the subcontract;
2, The subcontractor iS SOMeone with Yd"ior'n SUCII person Ihas or, is
riegotiating any prospective ern&yrnent� or
3 1 he participation of such person WOWbe prohibited by the CaVorrlia
PofiticW Reform Act, California Government Code §87100 et Seq, if suctl
person were a pubk officer, because such person wouln II,iave a "firiancW
or other iriterest" in fl"ie SUbcoritract.
MMIMMEMMM
The term "irnmediate farnfly" ineans dornestic partner, and/or those
persons related by Wood or rnarriage, SLMI-i as hush nit„ wife, father®
rnottier, t-)rother', sister', son, daughter, faU uer in paw, mother in paw, t.)rother,
in law, sister in pavv, son in Ww, daughter in paw.
2. The terin "firiancW or other inteirest" means:
& Ai q dii ect or, indirect fiinaincW interest in the specific corntract,
iri&iding but not firrirted to, a commission or fee, a share of the
proceeds, prospect of a promotion or Of fUtUre ernp6oyrnent, a profit,
or any ottier form of financial reward.
b Any of the foflowing interests in the subcontractor ownership:
partner'st,iip intere%st or other berieficial interest of five percent or
more; ownerstiip of five percent or, more of the stock� ell'Tlpoyrnent in
a managerial oracitya or, mernbershp on the board of directors or,
governing body.
C, Tl-ie Subrecipient furtfier covenants that no officer', directc::)r, employee, or agent
may solicit or accept gratuifies, favors, or anything of monetary vakiie frorn any
actual or potential SUtmonti actor', suppfier, a party to a sub agreement, (or,
persons wh(.,) are ofl'ierwise in a position to benefit frorn the acfions of any officer,
ernployee, or agent).
D. Ttie Si,ibrec#ent may riot stiticontract with a forr-Trer director, officer, or, eirnployee
Mthiri a oine-year period foflowing the terrnination of tf-non reWiorisp-iip between
said ;,,>erson aind Urie Subrecippent,
E, Prior to obtaining the County of Los, Angeles' approvW of any subcontT.ract, the
Sut)recipient rnust discpose to the County of Los Angeles any relationship,
firsancW or ottier*se, direct or, indirect, of the Subrecipient or, any of its officers,
directors or ernployees or their iirnrnedate farnfly with the proposed subcontractor
and its officers, directors or employees.
Page 13
Agreement No. 6545
F 1For further clarificafion of the meaning of any of tl,ie terms uu en Iherein, the
parties, agree that refererices are rnade to the guidelines, rules, and laws of the
County of I os Arigepes, State of California, and FederW reguWioris regar6ng
conflict of pnterest-
G. T'he Subrecipient warrants that it has not paid or given and vviH riot pay of, give to
any th4"d person any inoney or other corisiderafion for obtapnirig this Agreement,
I L The Sup recpgent coveriants that no mernber', officer or employee Of SUbrecipient
rnay have interest, direct or indirect, in any contract or subcontract or the
proceeds thereof for work to be perforr-ned in connection with this project during
his/her tenure as such employee, meimber or officer or for one year ti-iereafter,
L The Subrecipiefrit must incorporate the foregoing subsections of this Secfion into
every agreement that it enters into in connection Mth this grant and niust
substitute the terrn "stgbcontractor" 'for, the terrn "&Jbrecpient" and "sub
subcontractor" for "Subcontractor".
§410. Restriction on Discl=jres
�.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I .. .. .. .. .. .. .. . I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I .. .. .. .. .. .. .. . I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I
Army relmr-ts, ariWyses, studies, drawings, information, or data generated as a
result of this Agreement are to be governed by ttie California PUblic Records Act
(California Governiryient Code Sec. 6250 et seq.),
§411 o Satin, tes and lj��,(Jati,or.ls AU licable I o AH Grant Contracts
. . .. .. .. .. .. .. .. . .. .. .. .. .. .. . % � .. . .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. ...
& Sup recipient must comlpwith all app,,)kcaWe requirements of State, F:„edei,W, and
County of I os Angeles laws, execi.ifive, orders, regulations, prograrn and
administrative r(:,qUirernents, policies and any other, requirements goverr'Orig this
Agreement. Subrecipent must cornlopy with applicable State and Federal laws
and regulations pertaining to iabor, wages, 110LUS, and other corl6tions of
employment, Subrecipient rnust comply with new, amended, or revised laws,
reguiations, and/or proceftres that apply to the perforrnance of this Agreement,
These reqUirernents inClUde, but an.,�„ not firnited to:
W
Subrecipient rnust comply Wth "T"We 2 CHR Part 200,
2. 5.I..!J2-gJg
&rx.e F"ederal funds are Used in the pedorrnance of this Agreement,
Subrecipient rnun st, as applicaWe, adhere to the r-Wes and regi,flations, of
the Single Audit Act (31 USC Sec,,, "7501 et seq.), 2 Gl:'R Pail 200 and any
administrative regWation or field rnemos implementing the Act.
Page 14
Agreement No. 6545
3, c eu'pcu ns with Disabilities Act
Suu reoppent hereby certifies that, as apupnDlpccaale„ it MI ccornlp ly w pttn the
American rtfr E.'X abHiIJe Act 42, t.,DfM~ C § 1 f ft1 et gg.„ and ptuu
it np lernent'png reguuDlc� tion . f uuturer�cipupent will provide reasonable
onable
accornmodafions to aHow ctuu i fled inctivictuur p s wrurilith OsablHfies to have
access to and to pu rfpccppn to in ifs purograrn „ services and activRies prn
accordance with the pro isons of the Americans pth Disabflltles Act,
t uup reccip ieint wiH riot cfisorimki to aga4ist persons with urfiuUfi ies rnor,
against persons due, to tt°nelur relationship to or ru ,socia Torn with a p e. r° on
with a disablRy. Aruy subcontract entered into by f, uutunreoupuierwt„ relating to
this Agreerent, to the extent aHo ed hereunder, MH the subject to fll°ne
provlsporls of asps paragraph.
4. Pl.l t.�..�..�.g..,!,.... i.g. ,.., �.g,1 .r.ga, it'Prohibited
.. ... , .
None of the funds, ryrnu tent s, property or ser bides provided diremby or
undw reccUy uur"ider tMs Agreement may be iused for any partisan n puoipfpo t
ruccfi it „ or to further the etecctpc,wn or, defeat of any or nc"ticf to for PlUbfic
office, p' epttrer may any faunas proMed under this Agreernent be Used for
any purpose designed to support or defeat any pending pegi trruutpon or
administr tp e ret Wabon. None of the funds provided pursuant to this
Agreement may the used for airry sectarian purpose o e or to support or tueu°iefit
any sectarian activity,
uut reccppient rruu,rst file a p,° sc� osuure Forrn°n at tp°ne end of each cMenr rur
quarter in wMch there occurs any event reu uuiir i ng disclosure or which
rnn tehaHy affects the accuracy of any of the information contained 41 ally
DSCo r uure F orrn previousiy Me t by, Subrecippent. t uul reoipiermnt must
re,quire that the language of tpia s f'oer°fpfpccefion fine included in the award
doouunmentru for alai sub -awards at aH tiers and that 0 subcontractors certify
and ufpopor're uccccorrfingto
5 ...,.. tgg,.rd..§ !.tt. g.g.c!aop„t,
t any, tirne during normal business hours and as off,ern as, either the
County of Los AngOer „ the U.S. Comptrofler t enerM or the Auuditor,
Generaof the State of CaVornia may, cteerrn necessary, Suufureoipupent rnuurwt
make avaflaWe for exarninafion alp of its records wu pth reepeot to 0 matters
coveired by this Agreement, The ftOuunty° of Los Arngepes, the t.p.S,
ornp trofler General and the Auictptor General of the State of Cetpfornp
have the authority to audft, examine and n°mice e oeirpute or transcripts fr'orwn
records, pnccpuuctpng rullp uubrec°ciipent„ imethod of proccu.urernerut& Mv6cces,
rn terW , praroft, records of personnel, conditions of empu OYI'Tle nt and
other data reWturng to Epp matters, covered by this Agreerneint.
Agreement No. 6545
Subirecipient agrees to provlde any rc-q,:)oi ts reqUested by the County of
Los Angeles regarding perforr-nance of this Agreement.
6, FRecords Maintenance
lRecor(Js, in their origlnW form, must be asaintained in accordance with
requirernents prescribed by the County of Los Arigeles Yvith respect to afl
rnatters p ecifie lirm this Agreernerit. Original fornis al,re to Ilse maintained
on file for afl dor:,,urnents specified in this Agreement. SLACh remora s Must
be retained for a period five (5) years after termination of this Agreement
and after firial disposifion of 0 pending matters, "Pending rnafters"
incWde, bUt are riot Hrnited to, an audit, litigation (:,)r other, actioris, invoMng
records,, The County of I os Ang6les may, at its discrefion, take
possession of, retain and audit said records, Records, in their original
fornrm pertaining to matter's covered by this Agreement, must at all tirnes, be
retained Yvithin the County of Los Angeles uiNess authorizafion to rernove
them is granted in wrifing by the County of k os Anger es,
7' Subcontracts and Procurement
.. .. .. .. .. .. .. .. . I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I ........ . . .. .. .. .. .. .. .. . ---- . .. .. .. .. . —
Sup recipient rnust, as appHcaWe, comply with the Federal, State and
Cot,inty of p. os Angeles standards in ttie award of any subcontracts. For
IDurposes of tlriis Agreement, sutxontracts include but are not firnited to
purcp,iase agreements, rental or lease agreements, third party agreerneints,
consultant service contracts and coinstruction subcontracts,
Sup recipient rTwst, as applicable, ensuire ttmt the ternis of this Agreement:
witl-i flrie Clourity of I os Angeles are p n corpo rated Into all Sutxontractor
agreements. 'I he Subrecipierit must subrnt aHI SUbuxitractor agreements
to the COUnty of 1. os Angeles for review prior to the release of any ft.1nds to
the Subcontractor, The Subrecipient must WthhoW funds to any
Sutxontractor agency that fa Hs to cornyy with the terms and conditions of
this Agreement and their respective Subcontractor agreernent,,
8, 1 abor
SUbrecipient rnust, as applicat)pe, corTir,:)Iy with ttie Int(5,irgovern mentai
Personnep Act of 1970 (42 Ue&C, 476a,.4m 63) relating to prescribed
requireMents for rnerit systerns for prograrns funded tinder one of the 19
statUtes or M%gWations specified in Appendix A of OFIM's Standards for a
Merft Systern F:Iersonnel Administratiori (5 CF::R f..)00, Subpart F),
Su, brecipient must, as asplicat)pe, cornyy, with the provlslons of the Davis
Bacon Act (40 U&C. §§276a to 276a--7); the "op el Act (40 (.)a&C
§276c and 18 U.&C §874)d the Contract Work I iours and Safety
Standards Act (40 U&C. §§327-333), regarding Woor standards for
federaRy.-assisted construcfion SUbagreements', and the Hatch Act (5 USC
§§1501-1508 rind '7324-7328).
Flage 16
Agreement No. 6545
Subreclppient rnust, as apr.)HcaUe, corn plywith ttie Federal Fair, Lat.,)or
Standards Act (29 U.S.0201) regarding wages and tIOLM'S Of
employment.
None of the funds may be used to i,.)rornote or deter unlor-1/labor organizlng
activities. CA Gov't Code Sec. 16645 et se.q,
. .......... . .............. ... ,
9. C.Jyll., Rigb1s,
......... .. ..... _ _.. ..... . . .....
SUt.)reelpient must, as ai)ptic able, comply with 0 Federal to relating
to non dlscrlfflinatlori, These include but are not fimrted to, (a) TrUe VI of
the Civil Rghts Act of 1964 (PJL 88352), which prohibrts 6scrlmllriatloll
on ttie basis of race, color, or national odgun, (b) I We IX of the Educatlon
Arnendments of 1972, as amended (20 U.&C� §§1681 1683, and '1685
1686), which prohiUts disciriirninatpon on the basis of sex,, (c) Sectiorl 504
of ttie Rel W,,:Altation A(:-.t of 1973, as amended (29 US,C794), wl,iich
protillolts 6scrimiriation on the basis of dtam Ullfies, (d) the Age
Dlscrirninatlon Act of 1975, arnended (42 LJ,S,,C,, §§6101-610"7), which
prohibits 6scrimination on the! bays of age', (e) the Drug Abuse Office, and
Treatment Act of 1972 (RI _ 92 255), as arnersded, relating to
nondiscrlmlnatlon on the basls of drug abuse; (0 the Cornpretiensive
Alcohol Abuse and Atcoholisrn Pa.:1,1ventlon, Treaftnent and Ret'laUiltatlon
Act of 1970 (PI_ 91-616), as arnendua:Id, relating to norm ftcrlmina tion on
the basis of alcohol abuse or alcol,'rofism- (g) §§523 and 527 of the $-'--)ubHc
I lealth Service Act of 1912 (42 U&C� §§290 dd-3 and 290 ee 3), as
arnended, relafing to confideritiality of alcollol and drug abuse patierit
records-, (h) Title VIII of P'se Civil Rights Act of '1968 (42 U&C� §§3601 et
se., �s -ided, relafing to non-6scriminatlon tagthe sale, r(ntal or
r
q)arrier
financing of housing; (i) any other nondlscrimin atlon pro viston s ill the
specific statute. (s) under wl-fich applicatiori for ll:::ederal asstance is befirig
rnade-I (l) the requirements of any other non d lscrlm u nation statute(s) tl iat
may ap.)pjy to the application; and (k) i::).[ 93-348 regarding the protection
of fwmatri subjects irwolved in remearcti, devetopty-ment, and related
activrtles supported by this award of asslstance.
`I O. Environnlentat
. . . . . ........................ ................ . .............
Subr(;,cipent rnust, as apI)llcable, cornply, or has ere compHed, with
the requirell'iewits of TrUes H and IH of the Urilforrys lRelocation Assistance
arid Re it Property Ac.quisitlon Pollcies Act of 1970 (PI_ 91646), which
provide for fair and ci.iquitable treatryient of persons displaced or whose
property is acquired as a result of 1:::;'ederal or, federafly assisted prograrns.
I hese requiremients app° ly to all interests ln real propelly acqUired for
project put -poses regardless of F"'ederai i,)arb6pafion in purchases.
Subreciplent MUst, as api,)RcaI,)le, coirnpy wrth environrnetltat sto ndairds
which rnay be prescribed PLIrsuant to the following" (a) insfitutlon of
9EM
Agreement No. 6545
environrnental qUaHty COrlti'Ol measures under the Nafional Environmental
Policy Act of 1969 91 -.190) and Exect.ifive Order 11514; (b)
riotification of vbIafing facilities puii uant to EO 11"738; (c) protecfion of
wetlands pLjrjLJarlt to IE.'O 11990- (d) evah.Aafion of flood hazards in
floodjo� auns in accordance with EO 11988, (e) assurance of 1',)roject
consistency with the approved State ma nagernent prograrn developed
under, the Coastal Zone Management Art of 19"72 (16 U&C� §§1451 et
snag.); (f) conformity of Federal actions to State (Clean Apr) lrnppernentatlorl
r"lans under Section 176(c) of the Clean AlrAct of 1955, as amended (42
U&C� §§-74,01 et seq.)" (g) protection of undergr'OUnd sources of drinking
water under the Safe l". )nking Water Act of 1974, as amended 93.,
52,3); (h) protection of endangered specieS Linder the Endangered Species
Act of 1973, as amended (RI - .93205); and (i) Flood [.Nsaa.,,ter f:1rotection
Act of 1973 §102(a) (P. I.... 93-234).
Subrecipient rnust, as, appficable, comply with the Wild arid Srxinic IRpveirs
Act of 1968 ('16 LLS,C, §§1271 et seq.) related to protecting components
or potential c(,)rriponents of ttie nationalw0d arid scenic rivers aayl:,tern.
Subrecipient must, as appkable, comply with the I ead-Based Paint
PoLsonirig Prevention Act (42 U,,&C4801 et seq,), wl,kh l,-)rohibits the
use of pead-based paint in construction or rehabilitation of residenrx.,
struc,tures.
Subre,cippent must, as applicable, comply with the l::"ederal Water Popp borl
Control Act (33 U,,S.C. §1251 et seq.), which restores and urnaintains the
chemical, physical and biologicap integrity of the Nation's waters.
Subre,c,ipient MU to as appficable, ensure that the facHifies under its
ownershij,,), lease or supervision that are uflized in the accompHshmerit of
this project are not Ili test in the f.Environrnental Protection Agency's (EPA)
fist of Violafing Facibfies and that it, will riotify the Federap Grantor agency
of the recc-mlpt of any communication frorn the Director of the EPA Office of
F"ederal Activities indicating that as fa, cifity to 1,.,>e used in the project is under
considerafion for, listirig l,,)y ttie EFTA.
By signMg this Agreernent, Subreciplent warrants arid represents that it
will, as applicable, comp ly with the Cafifornia lE'rMroii-irnental Qk,,jiality Act
(CEQA), Pubk Resources Code §21000 et seq.
Subrecipient must, as aspkable, cornpy with the Einergy Policy and
Con servatioin Act (P.1 94- 163, 89 Stact. 87 1)
&Ibremipkmt must, as aIj,,)plicable, comply with the provision of the Coastal
Barder Resources Act (P-I 97-348) dated October 19, 1982 ('16 US.C.
3501 et. seq.) which prohibb ttie expendfture� of most new l::"ed(-'n'ap fUnds
wifl,-On the t.mits of ttie Coastal Barrier Resources Syster n,
MMM
Agreement No. 6545
11. Preservatiori
Sut)recipient rnust, as aipplk;aNe, cornply witIn Sectioin 106 of the National
11 fistoric fDreservabon Act of 1966, as amended (16 U&C, §470), EO
'11593 (identification and protection of historic prol)erties), and the
Archaeolo&a� and I fistoric pre servafion Act of 1974 (16 U.&C. §§469a-1
et seq.).
1Z Sus,Densiori De jr,men, lLieH , ili arid Vokiritw Ex(,Ius�jon
.. .. .. .. .. fit, . t..
Subrecipk.-mt must, as appiicable, comp py witl-i 'ritle 2 Cf" Pail §3000,
regarding Suspension and Debarryient, and Subrecipient must subrrflt a
Certification Regarding Debarrneint, attached hereto as Exhibit 13, required
by Executive Order '12549 arid any arnendment tl,)ereto. Said C'ertificafion
must be subrnked to the County of I os Angeles concurrent with U'le
execution of this Agreement and rnust certify that neither & ibrecpppent nor
its pOncipals are presently debarred, suspended, j,,.)roposed for debarment,
declared k4ligiWe or v6untari[y exc.luded fi orn padicipatiorl in this
transaction by airiy Federal department head or agency, Subrecipierit
rau' st require that ttie language of tl,iis Cerfification be included in tkie
award docurnents for all SUb award at all fiers and firiat all subcontractor's
cerfify accordingly.
13, Q11 ug.-..EmtM-dsp!ag2
14,,
Su brecipierut rnust, as apl:)ficable, cornpwith the federal Drug -Free
Workplace Act of 1988, 41 USC §701, Title 44 Code of Federal
RegWations (U"l.?) Part §17� tl ue California Drug-11"'ree Worlq.)Wce Act of
1990, CA Gov't Code §§8350,.,8357, and Subrecipient most corn;'.)We the
Certification Regarding Drug -Free Workplace Requirements, attached
hereto as Exhibit C, arid Mcorporated herein by reference, Subrecipient
must require that the Wiguage of fl,iis Certification be included in the
award documents for It sub-ayvard at all ti(,..rs and that ail subcontractors
certify accorOngly.
Sul recipplent must, as appficaWe, cornply wi:tl,°i 31 U.S.('.". 1352 and
complete the DiscDosure of Lobbying Acflvifies, (OiVIB 0038 0046),
attached hereto as Exhibit A, and incorpoi to herein by reference.
150 Miscellaneous
Subrecipient rnust, as al,.)pficable, comp ly witl a the Laboratory Animal
Welfare, Act of 1966„ as arnended (IPI, 89-544, 7 USC §§2131 et seq.).
Page 19
Agreement No. 6545
B. Statutes arid D egulaUon Apr)pDOcaWe .t,„o l,.hn s P r°tpcut r Grant Agreernnent
�,�ubirecilp Dent rnust comps with ADD appkaUe reqWremerits of State and F`edere0
laws, s, e ecubve orders, re uiaboin „ pnrogr rnn and adrninDstratrve requrennnent „
poficies and any other r°equirerrnernt s gowernnOnng this, parficWar grant pnrogr rnn.
u recip Dent rnnu t„ as agp, kable„ connnpc with new, amended, or revDsed Il ww „
regWafion ,and/or pirocedW es that appto the performance of fts Agreernent
I hese recIt.*ernents On°ncWde„ but are not fimn ted to,
ibe 2 C FF Part 200o EC"; 123p U.S. . Df ep ai'Iment of p°°tornepend Securfty, Office
of State arW Local Government Coordination, tion, rnd l"repredne gin„ Office for
Domestic l"Ir,eprefines, C;Dp,~, WMD Training Course Ct Dogaje; and D0J Office
ice
for CApw00 F'Ught .
t ndarO ed Emergency D' arn gerrnent Systennn ( ' ) requirements as stated
in the Cafifbr6la Emergency Services Act„ Government ent Code Chapter of
,, DwD Don I of °f,, iMe 2, §860T t (e) and CQfs "I'Me 19, 445- 446.
f r°owD Dolrn of " DtDe 2, 6„ 28, 44 CFFR apjplicabe to grants and coopner five
greerrnents, Onr,"k.iding Part 16„ Administrative Review Proce&I'E' Part 0,
Criminal Jusfice MornmatDon Systems; t°Iart 22, ConfidenfiaRy of Odentffia We
Research arid Statistical Dlnf rrmafiornm F"ail 23, Criminal OntelHgence Systerns
Operating ting c, kie ; F:I rt '36„ Dntergow '',, nnrnen°nt n Review of Departrnent of Justice
Progranns and Acfivifivs; Part 35, Nor6 criminnn tDonn on the Basis of DisabMty On
State and Local Government Serv0ce 8 Pant 68„ EqUal "Treatment of Faitl°n-teased
Organizations,' IF"airt 42, D' on iscdrgnMafiorn4D Apo 0 E nnpDo rnnernt Opportunities
PoficDes and Procedures; Part 61, Procedures for Ornp Derrnentpng the N fionn l
D'.E nsw4xxirnnernt l Poky Act„ Part 63, Floodp Wri Managernent rind Wetland
Frotectk')ri D rocedur°e % Part 64„ Floodjw)Wn Management gemernt and Wefland Protectlion
Procedures; federal laws orr regtflafions r p,np fic bO e to p°, (;,!der 0 Assistance
l:'-Irogr m ; F)a t 69„ D' eww Restdctions on Lobbying; Part 70, Uniform
AdmtnD tr bve ReqWrernents for Grants and Coopner tOwnr.-� Agreernnernt (OncOu&ng
sub -awards) wwftOn MSfitUfions of t°°fOgher Learr0g„ I lospitals and other Non-F)rofmt
Organizations" and F:'art 63„ Government -Wide ReqWrernents for a Drug p,'ree
Work,,)Ir ce (gr' not ).
NorndD crprnin Uonn requ4-'ements of the C rnnnnibu Crrune C"orntrol and Safe Streets
Act of 1966„ as nrienc,ied„ 42 USC 3789(d)„ or the Ju ennlHe J usfice and
t efinguerncy D°3rewerntDonn Act„ or the Mcbms of C drone Act„ as ppnropr0r te„ the
prow'D ion of the current edifionn of the Office of fu tice Prograrns Rnan6al arid
dmOnnD tr tpwe Guide for Grants„ M7100. t„ and all other r prnkat:)le Federal Daws,
orders, clrcW r , or regulations,
t . TravelF:'winprises
udr°ecOp Dernt„ as grovw ded D°nereDnn„ ww100 Die compensated for ubrecip lent„e
reasonable travel expenses incurred in ttie p erfornnnr nce of tl°n0
IBM
Agreement No. 6545
Agreement, to include travel and per rf lern, u0e s ottrerwlse r-n(pre s sec't
5u,rt reoipperit's total travel for in.„f State and/or out „of -State oriel per r meni
costs rnuet Time OCkir ded M the contract budget( ). All travel, Griolrictpng or.it-
of'.,.State trave�, that ps not Mcluded ur°i the budget( wr M snot be reimbursed
without prior written authorizabon fror"n the County of L.os Angeles,.
Z11 er°it's adrTfii.ni t.rafive-reWert' travep aq id per pen'i reirn5k.ir ernent
costs w flll riot be reprn uirsed,, fm'or programmatic- related travel costs,
ubrecrpfipent°i re r°nbur'sernent rates rnay riot exceed t.t°ie amounts
e t bfistiecf tmdeir° the graint.
C. Compliance e ith Grant nt t egOrevments
'To obt ipri the grant funds, theState requlrer',t an ei,ittiorp e ' relpresent fp e of the
Courity of t,.,.os Angeles to sign certain proirrO es reg rrfung ttm way f.ie grant
funds would be spent. *1 hei e reqWrements are included in t':°, ichit pt F and in the
ti te's "Grant nt SUrr rioes ". By spgnlng these Graiit Assurances ncei and occrepfpng
Exhibit F, the County of L..osi AngelUes became IUao,Sle to, the State for any funds
that are used to vlolafion of tr" e grant rectuiremer,ft, I -fie State,,' (r nt
Assurances are pimorpratecf into this Agreement through Exhi iut f' .
turlbreot@ ment will be HaVe to tt°'ie Grantor for any funds the State cfeterrnpnes the
ubr°eciplent wrsect pn vioUlotuori of these Grant Assurances,
ur' Srrorit to tNs Agreement, SL,Jbl,ecupient shall execi,ite the 2021 Certufpo tenon of
Grant Assurances ncres In fntwrhit)tf Dg rnrooegfing arid agreeing to till e by all
provislon p assurances, and rer urre merits therein. Subireciplent agrees to
indermilty and hold harmless the Count of t.,.ori AngOes for any SLATIS the State
te
or 1:::erferUl government determines Si,rtirecip� nt use h'i vlolabon of the Gr°orit
ASSUroricerri.
.f.o t@°'ie extent Eicl,iibpt f', oonfficts with �angiieg,e or pro ,por°ie contained in Rips
Agreement, or" contakm more restrictive requlrer°'neat s under Federal and taste
law, Exhibit 't shell control.
t':. Noncornpllorice With Grant ReqLflrernents
tfr,rUl reoll, k-mt understands Mends that foltcire to cornply with any of the above
assurances and requirements, lnc kj lr°ig ExhiM 1), may result pr°i suspensr ori®
t'errntn tloirr or reduction of grant funds, and repayment', by the Skjbreclpient to
the Cor.mty of L.os Ang0es of any iinautfiorl ed e peridRurerw.
412. f wf r"oU State or,,ict Local
Federal, State and local taxers are the reinponi'i,ibHit r of the Sirfireolfilent as an
rndelpendent pert: r nd rwt of the Courity of L.os ArigeHes and must be, palpald prior
to requesting reurritiicir ement. However, these taxes are airi allowable expense
r,iricfer the grrr r°it program.
F°Ia e 21
Agreement No. 6545
411 UnveentUr,nrn Uotant of two u°U Unto
A. F: epr°uortpng F"rooed ure for pnventpon
Uf any project produces any UnventUon or, discovery ("Invenfion") patentable or
otherwise under Tifle 35 of the U.S. Code, e„ Un�,AUudln g„ wptU°wut U rn� t tpon„ l,.)ro(.-,esses
arid bt.,isiness r nethods made in the course of vvod,( urnrter tItils Agreernnent@ the
Subrecipient Uent must rer')ort the fact and dlscUose th(.0 UinventUon promptly arid foully to
tl'ie County of Los Angeles, The County of Los Angeles will report the fact and
lWose the Unnveu„nfiorn to the State. Unless there is a Tudor agreerneint between
the County of Los Angeles and the State, tU'°ne State, vvM dE� terrnnUne wU''ietheir to
weepy p,.,)rotecfior'i on the Urnverntmori. '"p'"he State will determine how the dgt,ft tin the
pnventUon„ 4icl uding rights under any patent iSSUed thereon, will Use allocated and
drn°nlnUstered in order to protect the p)ubfic Unvntere t oon Ustent with time policy
("Policy") embodied Urn the Federal Acquisr tUon Regul tUons Systern, wl-iUr, h p ,
based on Ch, 18 of Title 35 U. C, Sections 200et seq. (Flub, L. 95-51 7„ Pub. L.
96-6 6„ °°Title 6 ' F"p:' Part 401), Presidential U ter or nd ur'n on t overnr vent
Patent Policy to the 1---ieads of the Exeo,uufive Departirnents arid Agencies, dated
/161'1963)U and 11. eWtUve Order 12591, 4/16/6 „ 52 FIR t 4,t4„ .t,.UtUe 6 I::
1987 Mornnp,,u. s p . 220 (gin ernnerided by Executive rr° er .t 616, t / / , 7, 5
46661„ Title b FR, 196 Comp., 1;). 262). nuU reclp Uernt hereby agrees to be
bound by time F:1ollcy„ and will oontr otuwu Hy reguulr°e fts perornrieU to be bound by
the F.IoUuoy.
6, U Ugtnts to Use lrivenfio n
As applicable, County of Los Angeles wUUU have an unencumbered rUgU°nt„ and
non ..,e cluu Uve, irrevocable, royalty -free UUcern e to use, nn°n nruf oture, prn rx-ov'e
upon, and allow others to do so for afl gover nmernt purposes, es, any UonverntUon
developed uirider thls Agreement.
C. Copyright PoHcy
Unless oft'ierwi e provided by time State or the terryis of thls Agreement,
when copyrightable rn uter,W ("Material")Uri developed under this
Agreement, ft'ie County of Los Angeles, at tits 6scretUornw may copyr6ghit tU,°ne
U lnrterp p. If time County of Los ArngOe s declines to copruy6ght the U r„rterU p„
the County of Los Angeles will have all Unencuunn0 erect right„ and non-
exclusive, irrevocable, royalty -free ficen tee® to use, manufacture, irnnp rove
upon, and allow others to do so for all governinnent purposes, any Material
U
devi:,,loped under tl,,nis Agreement.
The State will have an unenCUmbered right„ and a non. e opuu pve®
urrevocaWe, royalty -free pnoene, tr,r use, manufacture, nrnp rove up°uorn„ airld
allow others to do so for aH governnn°nent purposes, any MaterW developed
under this Agreement or, any Cop,nydght purchased under 0 iis Agreement.
. SaupDrrnco;)pent rnnuu t oornnp Uy Mttn .t ltl(,ro 24 t F:1 85. 4.
ism
Agreement No. 6545
.. IRights to Data
"Thee State aind the County of Los Angeles will have uur lliilr'niited rights or copyright
Iliiceln e to any data first produced or delivered under this Agreement. "„Urflimited
rights" means the right to use, disclose, reproduce, Iprelp re derivative works,
distribute. copies to the puubfic„ and perform and 6sp9ey Ipuub iicly„ of" permit oth'roer
to do sop as required by "h°iithe 46 CFR 27,401. Where the data are not first
produced under ulnas Agreement or are Iprull Ilii hied copyrighted data with the notice
of 17 U.S.C. Section 461 or 402, the State acquires the data under a colpydghrot
Iloceln e as set forth in Tiifle 46 CIFR 27,404(f (2) instead of uri ir'nuted rights,, (TRIle
48 CFR 27.404(a)).
., Obligations Binding on Subcontractors
Suu5recopuent must require all subcontractors to comply with the obfigations of this
section lby incorporating the terms of this ectiion into aill siijIbcontracts.
414. Ialld for°t Airument rder
Under the terms of this Agreement, Subreciilpiient Must, as p lic ble„ cor'ur'rilply
with CaliforniamHy Code Section 5230 et seq.
415. W or'mg orr'ren And ter Bii..Asuness Venter rise Outreach Piro r rin
Vt us the Ipolicy of the County of Los Angeles to (provide Wnodty Busuness
Enterprises, orroner"b BUsiness Enterprisesand all other bus4"Iess enterprises In
equal opportunity to participate 4,1 the performance of aH Sulbrecipient's contracts„
including procurelrnent„ construction and personal elr ice ,, Thi 1poVacy f� pHe to
all of the Srult)recVlpuelnt„ contractors and ulb—contlr ctor .
416. ,tom Vii nce w ill IV VIr Ihu nce IEim:rmu Vo rmnent IPr dice
Subrecipient shall complly with fir chance employment Nriing (practices set forth
in CafiforNa Government Code Section 12952, IEiiEr"nplloylnYroent Discrimination:
oln VctVoln h to tor'y. Sole re. cipient's 'vuoV tuon of this (paragraph of the Agreement
Ivey con tVtUte a rmu terV ll breach of the Aglreer'nent, In the event of such material
breach, , oununty of I os Angeles may, in its sole discretion, termn rl to the
Aglreernent.
§417. Method of P ment and R a mired Vnform�n tioru
The County of Ojos Angeles may, at its sole di cretuorro„ determine the most
appropriate, efficient„ secure, and timely form of Ipayment Ipro'vuded under thisi
Agreement, Subrecipient further agrees that the default form of payment shall be
BectronVc IFunds Transfer (EIS""'T) or Direct DelposR, unless an allternafive method
of payrneint is deemed appropriate by the A G.
Agreement No. 6545
' u recpp pennt shall provide the A.-C with electronic 5aarnprpnng and reWed
lirnfornnaatpon for the Subrecipient ntand/or any, other payee that the tjih recpl,nient
designates to recepve payment pt,ur uaannt to this Agreernnennt: at
hittl2sJ/direcildeposit.jacou/. Sucti epectroonpc p aannidirng and related
pnforr natporn includes, but is not lir nptert to: bank cwn.oa nt nn,ur nber and routing
rnaurnberw legal business na,atne„ valid taxpayer identification number or IIN,
working ng e-mail address capable of receiving remittance aadviceaa and othneii
payment related couMreaall,aonnr aan°ncaa„ and any other information that (he A.,,
determines is reasonaWy necessary ry to process the payrnent and comply, p , with all
accounting, record keeping, and tax reporting ng requirements,
Any provision of llaw, graatnt„ or,, funding agreement requiring as specific c form or,
rnethod of payment other thna'arn EFT or Direct Depauospt shall supersede this
re,,gauprerrnetnt with respanect to throe payrnents. At any thn°nne dean°°pang the duration of
this Agreement, the Sulbre up,nnernt may au9 mit a written request for an enaerrip tnorm
to this req upraaurfnernt and must Ibe based on specific IlegW, tx.janpness or operational
needs and e panpa,apn why the p as rnent a°n°netpnod designated by the Ais not
feaa HDle arid an alternative is necessary. 'The A.,. b In con°n uRaatpon with CED, rap„neap@
decide whether to approve aaxerrnfntponn re�qauaa MS,
SECTION
Should epttier pin i,,t ' fail for any reason to conippy with the contractual oh hhgafpons
of this Agtmeemernt within the tprrie specified by this Agreement, the non-breaachnpri
party reserves the right to terminate the Agreement, reserving all rightS Urider
'State and FederM plaa v.
§502, 1, ,rm,inationt
"fl-iis Agreement rnay be terrnpnn ted, in whole or, hirn part, from time to time, when
such action is deemed by thna-a Cournty of dos Arngeeaa„ in its sole 6 cretpotn„ to be
in its best interest, .,h"ea°minaatporn of work h(:,,r4�'Mirn er shall be effected by notice of
termirnaation to the 5nubrecppetnt specifying ing the extent to which per,f'ornnnnc* of
work its ten�-Minated and the date upon wpnpaalln such termination becomes effective.
1-he date upon whnpchn such termination becornes effective shO be no less than
tern (1) days after the notices is sent.
§505. r n ridr h,en
Except as otherwise provided in this paragraph, h , any change in the terms of It'lis
Agreement, pnCpaua,turng changes in thEa services to be performed by, S ubraacpp pent„
F:)ag � 24
Agreement No. 6545
that are agreed to by the Subrecipient and the County of I os Angeles must t e
incorporated into this, Agreerent by a written a rn(,mn uyroent properiy sagned by
persons who are authorized to bind the pair°ties. No. uth t nrfkng the foreg6ng.
any 'ulnorea e or decrease of the grant r rnount specified in 301,A.„ above, or any
extension of the performance perluod suecffied uu°u 51 o above, does not regOre
r'iitteni arnenddent„ but may be effectuated by, a written nofifuoafion by, the
County of L,oe AngeDes to the a bra--o'upient,
SECTOIN VI
N't IFRE At: I'REE t':;. I"
,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
�ut, ,j, g,,,,,,gEgeu„neat f°tg t on,,
'This, Agreement contaons the fu, H and oourTupQete Agreement between the two
parfies. Neither vPerbW agreement ruoi conversation or other oommunlioatfon wRh
any officer or err plo ee of either party wifl affect or modify, any of the terins and
conditions of this agreement.
60 . „grfft�Fte,;,n,,chrnent
, . .................... -
This, Agreement may be executed utHizi ug wet„ scanned r ugita�, and electronic
signatures, each of wfich os rteernert to be an ormgOaL "rnt ls Agreement 4ncDl des
(6) gages and (8) ExNbRs wh�ch core tutule the entere� understanding and
agreement, of the parties.
[F:R urna�nder of this page interutionaH deft Wank]
Pl ,Ige 25
Agreement No. 6545
I INI WV7 NESS WFIEREOF, the Stibrecipierfl, arwJ County of Los lkngelef; have (eaused
thiis Agireernent to tx,lh
execii ited Iby th6r dtfly atjth(v'�zed represents tines,
C(IIA Nq IN OF I ()S All�IGELES
BY 2/28/2024
D A V EN�PIORT D a t e
Chief Exectifive Officer
a.,11A. ZZAA
Execufive, Officer, Board 01' SLlpew�sors
AP'I:�IROVED AS'"M F'ORM
DAMN R, HARRISON
Aetinq County CounsO
�BY
p ily
...... .. .. �`
S
Gil"Y OF Eil_ " EGL)NDO
BY_ . ..... . .......
BY All vell"
Z
it...................................................................... . ......... 7 . ............................. . . ....................
y Representalll�tie (siiqrmiure) (Prvil Name)
A'3r,(, F )RM
Y
CRY (.3e, k
(11�'Iiint Natyiie),,
to
Date
1 2. 11
late
C
�!!!%ge 26
Agreement No. 6545
Extftit A Certification and Disco murre Regarding L.ol tr iurmg
Errtmkrft 8 t''.erfificotion t eg ar°rting Debarment, Srrarpen mon, hefigubHfty and
Voluntary Exclusa orm I-o rer Tier Covered Transactions
' Itritaiut C Certification t egarftg Drug,- mrare Workplace
E0lr b t t: Cerfificafion of Grant Assurances
Exhibit E Rna� Grant Award Letter and Project Worksheet
` tm�b t F gtt t 1 ofice raff'mrrrrtmng t" pportman'k
t;�. tm'Oit G Reirrmbursernent Foun and Mstruotions
Exhiht tt Monftodng Instrument
Agreement No. 6545
HtBiT A
Can oE.c.; 2..232
° ' ' WTI FOR PLE"° I ° F F-LL
DISCLOSURE OF!'LOBBYING ACTIVITIES
ot"tnolmn 6 coo n.ure fformnn shell Ike completed by the reporting entity, whether u.ntn-manv rrtee or tmrurnne Federal
remru ulemnt, at the olrnutu ffmorn or Irem.m6pt of a covered Federal action, or ra material change (o e prevloous ff firm ,
pursuant to Fills 3,1 IJS. C. Section 1352, The fifiing o6 ra form is rerrtWred for each pa rnnm:m„rmt. or, ag reemnrmemnt
to make payment to any Ilobbylng enfity for urntflr,rernurn6rmr or D ffterrn ffurmr to influence an officer, or ermnplo ee
of any agency, ember of Congress, an officer or employee of Congress, or an error uDlo ee of u
emnrnber of Congress urn connrnecnffmomn with a covered Federal eot.uorr, Use the Sr-:�..ff..L.ff..w.A Connturnmu tuorn
Sheet for m rtrtuffolormll arnfforrmnratiomn if the space on the form is inadequate. Conn Pete all fterns that apply for
u~bofftn the onffi D fifing and mnrnrat.erW change report, Refer to the or pm er nemnfi nr guidarice published by the
Office of u' r mna er nernt and Budget for amffrttffuonnW urnfforrrnatporna.
ff . Idenfity the type of covered (Federal aoffuorn for which lobbying rmoffolvtt.y is and/or has been secured
to or ff i uernoe tine on~utoom° e of ra covered Federal action.
Idenfify the stratus of time covered Federal aroma
I ldentify the appropriate classification of this report. H' ttnt s is e ffok) ..nap report caused rm
rmnr t:erW change to the urnfforrnffola n prevuously reported, enter the year and quarter in nvtnurmffn time
op.n rrige occurred, Enter ffie date of the last previously subrnMed report by ttft reporting entity
for tf-ds covered Feder eot'uon.
4, Enter the ffn l name, address, olit. „ state and zip code of the repor-fing ernffult . prnopn de
Congressonnr a' Dstrict, pff' ki no rn. Check the appropriate m lassiffuoat.uorn of the reporting entity that
de o rrates, uff it is, or expects to 5e„ ra prtlrne or sub -award recipm enL lderifify the ff er of the
Datbr vwera ee„ e.g., the first s uubewardee ofto°ue prurrie is, the tent ffoler. S u ranvr rrts o nounmde but are
riot tomiterff to subcontracts, subgrants and contract awards minder, grants.
5w off` the or rnrnuzataoan fifing the report in uterrn 4 checks, o" nutrevrardee„" thelun enter the ffuuH nnernrvme,
address, city, state and a code of the p6 mne Federal recap iernta pmnruWde Comn r°essuornW t', i stdct.„ ruff
known.
5, Enter the rnnarrne of the Federe.11 agency, making the award rd or uoarm oormnrrmutmnnelrnt. Include at least
one or ramnoz ataorn<,apl Deve4 below agericy rnarrme, uff known, For e arnnffbul , Depnmad mnemnt of
"Transportation, Uruotert States to oenmt. Guard.
7, Enter the Federal pro rermn rnrarrne or, mffenaolrui tulorn for the cover(-,,rt l° emtem-.nap action (uternrn t ). pff
known, enter the kiH Catalog of Federal E)omnne ;ffao Assistance (CF A) number for grants,
cooperative agreements, aoarns, and loan oorrnrNtrmnentnaw
& Enter the most appropriate FemfferW Wenfifyung m°nmwulrnber, available for the Federal action identified
in 6tern 1 (e.., Request for, Prpo W (RSl) rnuannuntuers Invitation for Bid (u'FB) number", sub --grant
announcement rnrrrnnl erPo tine contract„ subgrant, or loran award nnnarntbero the ra ffblbultoatuoarn/propo M
control number assigned by the Federal agency), Include prefixes, ma.ffff,," ' -.DI '.,'-.001.a„
fit. For a covered Federal nrrotloun where there has been an award or loan cormnrrmpts' nermt by the
Federral agency, enter the Federal amount of time awardfioa n oorrnrrnutmernt for, the prime emnffolt
u lemntlffued in iteM 4 or 15.
Dmdosure of Lobbying rmnuv m e - CW r"Dm;.S - (mayor ed v'Dnnr 011 n )
Mage, ff of
Agreement No. 6545
E)01,10T A
CM OES 2 232
Appocived by OMB 01348-N!1146
1 O. (a.) F" nter the NU narne, address, city, state and zip code ofthi? lobbying enfity engaged by the
reporting entity identified 0-i itern 4 to h'ifluence the covered Fede4l acfion.
(b.) Enter the full riaimes of the individual(s) perforrnrng services, and include full address if
dM--,,i,'c-.,nt fror'n 10 (a). []":'nter Last Name, Fr Narne, and Wddle hiifial (MI).
11. Enter the arnount of compensation paid or, reasonaWy expected to be paid by Hie reporting entity
(ftenri 4) to time iobbyrng entity (item 10). lridicale whether ffie has been lrnade (actual),
or wffl be rnade (pIanned). Check all boxes that al,,)ply, If this is a material change reporl, einter
the curnWative arnount ol'payment rnade or planned to be made,
12. Check the appropriate box(es). Check afl boxes that apply. If payMent iS Made through an in -
kind contriibt,iifion, specllV the nature and vWue o'f the in -kind payrnent.
13. Check the appropriate box(es), Check all boxes that appiy. If other, specify naturi:m.
14. li Irovide a specffic and detailed description of the seMces that the lobbyist has performed, or wiH
be expected to pei form, and the date(s) of any seMces rendered, Include all pireparatory and
related actMly, not just bane si,')ent in actual contact with Federai offic4ls. Identify ftie Fedel'M
official() or, eirnI'Moyee(s) contarted oir the officer(s), ernployee(s), or Mernber(s) of Corigress
ttiat were contacted.
15. (.",heck whether or riot a SF LIA.-A Continuation Sheet(s,) is attached.
16,"Ffie certifying officlWhaH signi Hind date the form, print hls/her narne, title, and telephone
nurnber,
F'Iubhc reporting bui den for this collection of inforrnaflon is estirnated to averag(-.n 30 minutes per
response, iridluding firne for, reviewing iristructions, searching existing data sources, gathering and
maintaining the data needed, and cornpleting and reviewing the collection, of infc..irniation. Send
con-irnents regardingthe bUrders estis'nate or any other aspei,,.t of this collection of information,
including suggestioris for reducing 0-6s burden, to the Office of Mariagerneint and BLAdget,
F:1aperwork F-Reduction Project (0,348-0046), Washiington, ID.C. 20503.
D sdosure of I !;Obymg Aii:hwtieM OFS 2-232 (Rev*ed 7/812013)
Pag(:"% 2 of 4
Agreement No. 6545
EIXIIIIN'T A
CM 0ES 2 232
ApprovedbyOMB 03484)046
DISC1.0SURE OF LOBBYING AcnVITIES
Cornjj��,,jt�jt� !2gnto disclose bb (,.,a riihes,j!gg nL,L�131 l.) S (1- 1352
.............. ................. ... .......mmmmmmmmmmmm1. Type of IlFeede iraaD ActJoru 2,, Status of Federal Actiow 3. Report'rypew
Contract Ej I a Nd/offedapphcabon olifial Ming
b� gravil to �vivhal aww'd b, materva change
c. cooperatsveagreement c, post -award
dfoan
r
ens, loan guarantee Year Quarter
kmn 0murance date of last epoul _ ............ . ........ ............
For Material Chariv Only:
...........
4. NauTre and Address of Reponfing Entity . If Reporting Entity in No. 4 is Suirawardee,
Enter Name and Address of Prhrne:
.......... ...... . ... . .......................................................... ---- ........ .. ... .............................................. County of I os Angees
Chief F::xec.Wive Office - HSGA
Pdnrie I", Suba,wardee
500 West to Streel, RooFn 8 79 2
'Tier, If known: Los Angeles, CA 90012
Congressional DisirkA, it known: Congressional Distdct, Wknown:
1.1-1.1.1 ............... ---- .......................................................... . ........... . .... ................. ...................
6. Federal Depairlrnent/Agency� 7. Federal Program Narnell)escHpfloru
Depavirnent of Horneland Security Homeland SecurRy Giant Progwm
CFDA Number, ff appficabIel 97.067
& Federal Acflon Number, if known: 9. Award Arnount, if known:
................ .................................................................................... . .......... ...... .........
10. a. Naune and Address of Lobbying Em Ilkmw lndrvWtaals Performing Services
(ffvncfivvdua WRnwne,fivstnavne,,Mmy:
jaftac" Ccnl�nuabim Siwvei(s) SF4, LR -A d necesswy)
.1.1.1.1.1.1.1 ................ . .................................................... --. ............ .............................................. . ... . .. . ... .....
11, Amount of Payment (check all that apply) n 13.Type of Playment (check all tha't apply):
Actual Phinned a. qetainer
............. . ... ... . . . . . .... ............ ..
12. Form of Payment (check aH (fiat spp(y): b. one-r1sme fee
a, cash c comnihision
b, in -Rind specdy d, confingent fee
e deferred
nature. .................... . ..................................... value . . ........................ 1. other spedly . ...................................................... ...
....... .........
14. Brief Description of Services Perfonned or to Ilbe Perforrned and Date(s) of Seivice, hichidling offleer(s), employee(s), or
Me! on be(am) sears lacted, fo r Pa yonent in d ica ted Warm He m 11: (aiumvi conlumabon SPwre t(s) SF4,11 A, 4
15, Confinuation Sheet(s).SFA I L.-A anached. y es pqq)
................. ....... ...... ....................................................... . . .... .. ... ............ ... ................................................................................... ... . ...... .....................................................................
W finformabon requested through lhms forryi pare autho6zed by Tifle 31 U S.C. Section 1352. Q . ......................
Tim dmsclostjre of lobbying activRies hi a matedall representation of fact upon vftch Da r�, -
Name. -1-1.1-1-1 Ill -Z:11�1 !-2�2.0
reliance was placed by the 1�er above vh�en thm Van&acl on was rnade or entered into, I We: C�ty Manager '12-1--1---
1352, lfhi�sujjfoffnafionwfflber ............
reported to the Congress serr6-rarjjjuiaHy avid will be avadaWe for pubhc inspection Any 1 elephom: 22-.� ......... . ......
person who favIs ten file the requ4ed cfisdosure shafl be subjecl to a cvH penafty Mimi (XW&;
less than $10 000 and not more than $100 000 for each ea ich failure, I)Me-,
. . ........ . ................................................ . ..... . ................... .............. . . .. . ............. ... ........ ..... ... ... .
Federal Use Only: Authorized for Local Reproduction
Standard Fonn — LLL
........... .... . ............... ...... .............................................................. ...................................... . ........................................... ...................
tad to 3 of 4
Ovsdosure of Lobbying ActiWies - Cal OES 2-232 (Revised 7/812013)
DISCLOSURE OF LOBBYING AarlVITIEES
CONCONTINUATION SHEET
Continuation f 10 a-b add tim" Im'mal sheets may be added if necessagy
ReportingEntity"
Last Name
Address
r t Narne
to" ity
::art Name
Agreement No. 6545
...;X p.l & A.
AppTu:Nrd r: by(:;MAB 0148,.,P.104
Address CRY Zip
.m, . � .... e..,. �� ...... —,..
Address City Zits
11 11,.. t .„�, .,, -- ._.w�
Address CAY Zip
Brief Description tim° n f Services and Payments kids cated in ilerm°m t't
Au Uiaraed maT III .. p� ' 4'mIP,,)u° Stu chon
Standard 11!!'onn....Ili..m_m..
and :wulire fLobb huug AcWlms.. m � OES 2-232 (Revised 1812013) Pag(:,'m 4 of
Ag re e m e n o. 6„545
'p.o1�tl°°.3
CERTIFICATION REGARD104G
D,L A 0 p NT, SUSIP"ENSION, INELIGIBILITYAND VOLUNTARY EXCLUSIO
1, OWERTIER COVERED TORANSACTIO114S
This cerIff'P w porgy is required ttie regulations pmppemenfing Executive Order 12549,
e a rrrrent and p.)enslon, 24 CF11F"mi 24 Sec iori 24,510, F"articipant m
awe porrrrpbfflfpe ,
1 w I -re prosy,,.)ecti e recipe en t of Federal assistance fundscerfifies that neither it
nor its prrrin dpel rare;nesently debarred, suspended, ii,)roposed for
eb rrrrient, declared prreflgil, pe„ or YoNntardy excfud(-,�rd from r participation in
ti,%is transactionany pP"�e er p department or agermy.
2, Where ttie prospective recipient of Federal assistance furids ps unalble to
rtify to any of the statements in this cm.m°fific Lion, such prospective
parficiparit shafl attach a n e p rra bon to this proposaL
mty ndo
Darrell George, ("Uty Manager
m .
%') I II Al W m ............. OATE
Page 1 of
Agreement No. 6545
EM ffi
, fflIC °ION„�,,,,,,,�;,,',,,,,,,,,,,; ,,,,,,,,,,,,,, ,� I ICATI,,,,,,,,,
Agreement No. 6545
STAIT OF CAf fl!", GRIAM
DRLJG-III!!!'IREE WQII'�WPI ACE 0�1111111111R IIIIIICICAIII
N
STII�. 1 ),21
COIIMPAIII' qY/(°)II', I'4WZA � �ON NAMIII' Uty of B Seguildo
Tkme coribactor m giraril mdp�ierd nainred above hereby ce� fifies corripfiance w0i, (3ovefnrnent Code ''motion 6355 pn
matleirs r0afing to prcM&rqa diiug-free worlq!'Aace, Die above-nairniled coiiitiractor or redp�ent Mill,
1, PubNsh a staterneii,it ii°°*fifypirig erirl pk�yiees tl Wat tmkiwfdmairL.Alachne, dte(dNjfiorrll Ospeii maOori, ploss eWon, or
use of a coiiitroHed sii,ibstance pis pirotOlked arid q';*Oy�ii ig ac6oiIiis to t�e takeri agakist eirnpkmyees foiir rAdations,
as reqtAred by Governrnent Code Section 8355(d)
2, Eslabifish a Dn ig-Firemw""mrene Illrrograrni as reqtfired by Government Code Section 8355(b), to pnforrn
erqAoyei?s about dl of the foRuw4igl
(a) The dar'qm s of driii ig 6buse ki the woilqAace,
(b) I'lie p'I�)ersr)r'i's or oirgainpzafion's pdkcy of ir'4rRdiii,iing a drug free w(�Wk#ace,
(c) Ainy avaHaUe couii Wselp ig I, ret iabflAaflon and emllC�Aoyee assistance progrmns, arld
(d) FIenaMes fliat rnay be prnposed upon ernployees for drii,sg abuse, vilAaflom 'Ws
3, Provide as WeqWiied by Governmenl Code Section 8355(c), that eve� y em�uloyee who woiiRs on the p�)iiq)losed
contract oir subgraii iL
(a) MH rec6ve a copy of the conipaiiiy's drii ig-free poficy statement, ai iiid
agii,ree to a6de by the terms of the company's statemei it as a coiu i0fion of empoyrnent oii!i thie contract
or sill,jbgiiant,
CER I IFICA naliq
...... . ...........................................................................................................................................................................
1, (1he offirM narned lbepow, hereby swear that t am iAy aiiAhoirized pegMy to Nrid Vhie coilractIV" or III edpllerit to the above
descril)ed certificafiorii p arn WHY awariil? that ltijs coW fificafior�, exectilled (!n H"ie date arild 0 ttie cow ty Wow,, iis rnade under
penafty of pe jury II.9rideIr, Ure taw,,i the State of Ca!HllornW a,
I)arrellR George !�.
OFF�IICAII S NAME DATE lll!:::::XECU;TED
County of Ill os Argelles
CONTIRACK)F? I LML
Cilly IlmmwWnager
TM E
956000706
FEDERAlli 1111), M WER
Page 1 of 2
Agreement No. 6545
12)(HOTC
STATEMfin; NTON Tad-IE DIRLIG-FREE WORKPLACE
To comply Mth the enactment of Senate B01 1,120, (Chapter 1170" Stefuters of 1990), wNch estabfished the
Drug -Free Workplace Act of 1990, the City of EE.] Segundo
(Your agency)
aocmordOlgp IpnrovWes fts statement of compfiance.
k'i order to rnainWrr funding efigOifity, state agencies, along wrOi those in receipt of grant and contractuW
awards, rnust cerfity that ttney provide drug -free workpaces and have pMjed drug -free workplace statements
to their ernployees [Section 8355(a) of the Government Code.l. Consequenfly, pn accordance Wth tl-ds &-ecfive,
fts staternent is issued to I'Meet thiS re(.10rernent,
'T'he City of B Segundo (your agency), an agency witWn the State of Cafifornia has adopted Ms
.. .. .. . .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. . . . . ...... . .. . . . .. .. .. .. .. .
statement in cornphance with pegislafion wNch addresses issues to avoid the dangers afting froirn drug arid
Wcohol abuse on the worace. These dangers prrclude death and pnjury to the employee, co-workers, os, the
puMc resuffing frorn accidents, dereficfion of duty, poor judgrnent and carOessness. Substance abuse aso
results in lost pro,ducb0ty, reduced efficiericy, and increased absenteeisr'n by the substance abuser and
pnterfer(-,,ws with the job performance of ernpoyees who do not use fflegW or unauthorized substances. [Sectiorn
8355(b)(1))
Cafifarnpa law prohibfts the i.jnlawfiW rnainufaGture, dspensafiori, possession, or, iflegM use of a controHed
substance. "That prohibition extends to 0 places and inckAdes the worksfte of CaHforNa state ernpoyees.
[Section 8355(a))
Eirnpoyees convicted of a voldlafioru of crirninW drug statute, when the vVabon ocmrred at ain eI-vIpk)yee'S
worksite® shall report the convicfion to the granting and rTlOriftoring State agency upon convictioin, [Section
8356(a)(1)(2)]
M the event of the UrllawfW manufacture, distribubon, dispensation, possesspon or Megal use of a controfled
substance at a State worksite, the State may take 6sciplkiary action pursuant to the Dlaw andlor requke the
satisfactory cornpletioi i of a drug abuse asspstance or rehabifitation program, Asection 6355(b)(4)]
"The E:rnployee Assistance Program (EAP:), proMes drug problern assessuneint and referral to appropdate
counseling and rehabilitabon services. 'The :AP m avaflable to aR agency employees, Procedures exrst to
ensure the confidentiaRy of EAP records,, Contact your personnep office for further Wormation.
R is the iirRervt of the C.Ry of E...] Segundo (your agency) to ensure by execufion of tNs stateirrient of
cognpliance that eacti enipoyee shaH abide by the terms of this drug -free wod(place sstaternent,, [Section
8355(c)]
Page 2 of 2
Agreement No. 6545
EXr flM �* D
Cal OES
OOVERHOWS OFFICE
OF INEROENCY SERVICES
Standard Assurances
For Cal OES Federal Non -Disaster Grant Programs
As the duly authorized representative of the Applicant, I hereby cerfify 1hat the
Appfic(:Int i ias ihe iegaf atithorrty to oppt y for federaf assistance and the iris fi I U tiorial,
rnanageriaf and financiaf (,apabifity (includirig funds sufficient to pay any non--federaf
share ofpro(eci cost) to ensure proper, planning, rnonagernent, and CORrJ-)fefion of the
projec I described in this applicafion, wilhin prescribed tirne1nes.
I further acknowledge that the Applicant Is responsible for reviewing ors adhering to all
requirements within the:
(a) Apr,,AcaUe Federaf RegUations (see beio
(b) Rderal Prograrn Notice of FUncfing Opportunity (NOFO),'
(c) Federof Preparedness Grants Mant.)af,-
(d) C afifornia Skjppferneni to tfie NOFO; and
(e) Federa� arid State Grant Prograrn Guidekies.
Federal Regulations
Government cost FXin(.Jpes, ur,Worrn adry-iinktiative requkervients, and at,idit
requireirnerits for federal graril progirarns are set forff.j in fife 2, Part 200 of the Code of
Federal Regulatior us (C.",.F.R.). Updates are issued by the Office of Management and
Budget (OMB) and car i be found of t,-rttp://www,wtiiiet,iok,.ose.gov/ory)b/.
State and,federal grant award ray quirervients are set forth below. The Applicant hereby
c�agrees to coirnlply with the folloWing:
1. Proof of Authoffly
The Appficant w8l obtain proof of auft iority frorn the city auto uncH, governing board, or,
authorized body k) support of ihis pi oject.This written atithoirization r-nust specity that
three Appkant and the CRY COUncil, governing board, or atitho6zed Ibody agree:
(a) To provde aH rnatching funds reqtked for 1he grant project and 1hat any ca0)
rnatch wH1 be appropriated as required;
(b) Ar-iy Hability arising out of the perforrnance of this agreement shaH be the
responsibifity of the Appfic(-jn1 arid the cRy cor,jrx.,fl, governing board, or
ci tj f I iorized Iboa y;
(c) Grant funds shaH riot be Used to suppkint expendHures controHed Ilby ihe cHy
council, governing board, or authorized body;
1�1c�)ge I of 14 friifiafs t6
Agreement No. 6545
I Cal OES
16CEIle
�W OOVEQkOR'S OFFI
0 OF INIMSENCY SERVICES
001,11
Standard Assuirances
For Cal OES Federal Non-I)Isastetr Grant 1111irogfrafrns
�Wffffff"
(d) Appfic(x"O is authorJz(-xJ by the city ccsiuracfl, (;mtowN,ning bc)ard, or ak ithofted
tx)dy to apply for federol asslstance, and the instiftitioi acfl, rnanagerlat and
thiancial capcit)tfity (irack,)c fing ft.mdssuffk°cier)1 lo pay thE1.1 r ior i.°.feoeral sh(Xe of
project c()st, if any) to enSLir'e prope'r plary aing, rnancjgen,°uent cind cornpletioin
of the project described irvffrts appHcafion; and
(e) C)fficial E�xecn iting #fls agreeirner)t is MAV,v°)rtzed by ttre Applicant.
This Proof of Auff iority rntist be rnairi lain e d on file arxi r(,acJfly avaHabkt)pori requesl,
2. Period of Perfurrnance
i he PE,�rkxj of Ipertcrrrnanc.e, is spE)cffied iri ft me Award, The Appkant is oirfly auff �oirized
to perform allowaUe acfivffies approved a.aruder the award, withirr the peirio(J of
tea erforrr aonce,
3. 1 obbying and 11olific:al Activitles
As reqrAred by Section 1352, "title 31 of the United States ("ode (U.S,C1.), fc)r persoins
entering kito as corrtract, grant, k)ari, Orr c:11,
cooperative m tive cojreefMt fr(wri an ag(,.1r1cy or
req.re�sts or receives frorn cir i ageirx:y a cornrr Ornent Ipirowrldtrrtt kx ffe United States tc)
irtsurEc or guararitee a loan, ffie Applicant certifies that:
h
(a) t4o federot appirolprkiied fixids have beerr p<)id or wfll be paici, t)y or (:)in
of the )rxJerslgn�:-',1d, to any f,)erson for infk,renc* ig car at'lernpfing to influence air I
officer earernp�oyee of an agency, a Merriber of Ccnigress, ar� officer or
en �&yee of Congress, or an (,)f cr Mei Y �ber r�)f Congress in
aIonnec:tion wlfti ftie awardirr(] of cAny Fedeirat c.,ontract, ffie rrv�aking of any
feclerat grant, the rnakirq of any tedercit loar), ffie er itssrir�g irito of any
cl< operative agreeirn(,rnt, (aind the extension, coritintrafiori, reriewat,
(,irriuendrrrent, or rrrocMic.,afion of any federat c(,)ntract, grart, ioan, (Y
cooper(]five agireeirnelrd.
(b) if any funds other thain federc)a (�)ppror)riated h,inds hav(-wa bef:1F r paid or will be
paid to arry persoiri for" inM jencing or atterrir)1fing tc°) influence an officer or
ernpoyee of any agency, a Mer nber of Congress, an officer (')r ernployee of
C'oir)(jress, cx cin erri&yee of a Merr''irber of Cor igress ki connection with this
federall c;ontir()c1, c rant, toan, or cooper(:jfive agreE,Ment, th(:es tirr(Jersk ne(J stu,)H
cornpieto and st.)brnit SkIndard Forrn-1 U., 11,)lsclost )re Forrn to Report
I c)bt)ying", in accordance with its ir,Mri Pctioris,
(cl) ThE3, undersigned sh(A require that the kxvgrx`ige of hairscertificaflon be
kicWed in,hie awor(I doct nyaeriits f(:)r (A SUbawards (it oil tiers (irx.k xJ4''ig
s�.)bc;ontracts, Sk)bgranis, and contiracts, t )nd(?r grarift, toarm ar ad cooperafive
(igreernei nts) and ff-iat alt sk Abrecipk'�Ints shaH cerfify and disckneacco
�Ioge 2 of 14 �nitia� 3
I
Agreement No. 6545
EM 10T D
� ;* M
Cal OES
OW FFICE
q
OF EMERBENCY SERVICES
Standard Assurances
Fbr Cal OES 1��ederal Non-Disasi[er Grant, llrogrc�jims
The Appkant wHi ako (.,orrrpiy wift,n provis&is of fil"re i i a tc h Ac 1 (5 U.S, C. § § 150 l - r 1508
and §§ 7324--7328) which ilr'nit the polifical ac;fiv[fies of eirnpk-Wees Mnose principal
erY'ipk)yirn(M1 (x:fivifies aro fluiride%d in hoc e or in pairt with fed(��raI funds.
Ffiri(Ay, Ir
1`)Ec Applicant agirees that federaf funds wM not be used, dkE,r(:fly or fndirectly,
:::I�
to st ipport ttie ena(�,try'ier-0, rer)(: al, ax)(Jific(Aisrin or adoption of any haw, regiuation or,
policy Mhout th(D express rMen approvaf frorn the Caill'ornia Governor's Office of
Ernf)r�:)o,:�ncy ServlKes (CaI CA,,,S) oir it"ie ff,lder(:il avvar(�fing (���igency.
4 DebarrylIent aiind Suslt)enslorn
3
As req )ne(J by E,l)(ectifive (')r(Jers 12,549 ("ind l2689, ar�d 2 C.F.R,, 2()0,213 and codified
ln 2 C,F.R. Part 180, 1)ebarrneint and Suspension, the Appficant WH provide pr(�)tecfion
ag(:ilrisi w(isie, trot )d, <o'nJ abtne by debarring or snjsp(,nr idling thase persons deerned
irresps)risible in th6r (Jecilings with the fe(Jeircjll governryient, The Appficarnt certifies ff)c 11
it and its principa[s, recllplerrts, or sk )brecipienfs:
(a) Are rrot presenfly det)arred, suspended, proposed for, debarr-rient, deciared
ineli(,]Ve, or voiunk-jMy exckrde(J frorn coverE)d transa(:,,fiuns by any federaf
departrnent or agency,
(b) f,,Iave not w[thirm a three-year period preceding INs applicatior"i t)een c()nvi icted
of or had a civil �tjdgrneni rWidered agoirrst theirn for cx)rnrrr� I ssron of ftakid or
a criirninal offeinse in corwrection with cntafcafnfnft® atterripting to obtain, or
perforailrig a putAc (federd, state, or focal) trarwsaclltk)n or contract urider a
[,AjbIic transaction; violaiion of federal or stale (Irrfitn,ost statt,)fes or corrirnission
of earbezAernent, thett, forgery, bribery, fakificatiori or destruction of re(X,)r(,Js,
mrakiq ig false staternenis, or re(,,neMng stolen property;
Are not presenfly indicted for or olherwlse crimirnoHy or crvifly cl'iarged by (:A
governrneintal entity (f(,:c�deraL statsn, or locaf) with cornrmssbn of any of tfr(n,
offenses enuirrrien,ited in paragr()ph (2)(bi) of this cc.,rfifk.�ailonn and
(d) I -love not withln a three --year period preceding this application t°mad one or
rnore pub4c tronsaction (federai, state, or k)c()1) teirninated for cause or
defak,M.
Where the Appficor'0 is rinabie to ceirfify to any of the staternerris in this ceirfification,
fIE' or shf:) shatl attoch an explanation to this appkatk)n.
6. No n-, Disc drvil naflon and Equal Ernplloyrnent Opporturilty
lbe Afsr�rk°cant witl corTgAy wiffi aH state an(J federal statutes relating to r mon
cffsccnrfrnniurncaffcrrnn in(°ckjdirig:
Page 3 of 14 inifiak$4 . .... .
Agreement.No. 6545
1�1111 X IIII w B I T 1L1)
Cal OES
OOVEANOR'S OFFSCE
OF EMeRGENCY SERVICES
Standard Assuranc-1,1es
For C!al OES !��ederal NomDlsastetr Girard Programs
(,:3) fitk:� Vi of' the ClAf Ri«,#�rts Act <)f 1964 (flublic Law 88-352 and 42 (J.S,C§
20(X)d et.seqj which pirohlbits div:6F"T'ilriatfon on Rie t)sssis (A rc]c(:,:,, cok,)r, or
oi ratior waW origrn and rE«qulres that r(,Icipients of federam frnam:ial assistaince take
rE:)asoiri(�ible steps to provide rneaNngful access to persorrs wlth, firnited EngHsh
proficler�cy (I Ef"') to their r:�)rograrns an(J servk;es,
(bi) Title V (':)f the E6 )(:atron Arnendry"wiis of 1972, (20 J.S.(§§ 1681-1683, and
1685 1686), whic],r prohit)Rs disc unn l ncifion on ft,ie Izoisis of sex in any fEder(,)Hy
flunded edu(-,XAror v:if I'X(:) rarn or acfivity�
(c) Secik)n 504, of trie Rehat)Hikflron Act of 1973, (29 U,S.C, § 794), Whic�prol',wibits
discrirnlrmfioiw i ag(�jirrst thosewith disablfitk)s or access and hm(".Ifiona� ne(,�ds,-
(d) Arnerk.,arv; wift'i Drsab,Hitks Act (ADA) of 1990 (42 U,S.C, §§ l2101- 12213), rrich
prorr6ts disc rim in afionorr the basis of disability and requkes bulk1ings (,-ind
stri ictur(:)s be accessible ttiose with (Jisabdrfies an(I (N'..cEns and fUrrcfior'tcji
rieeds;
(e) Age Act of 1975, (42 U.S.C� §§ 6101-6f07), which 1prohObits
(Jissnrrninafion on the Ibasis of (:ige;
(f) flubfk- i leaht) Servic-e Act of f912 (42 U S,C, §§ 290 cid .......... . .... -2), relafir ig to
confidenfiaMy of patient recoirds regarding substance at)use treatment,,
(g) Title Vlil of ffie (", rA Rigt ils Act of 196E3 (42 § 36() 1 et se(:O, rekifing k')
nondiscHurination ir the sa�e, rent(,A or finairr(:ing of: housing as implerriented by
the Departryieni of F lot.rsing aru-j i Jrban IDeveloprnent at 24 C-t.:JR, Pairrt'00, The
prohibifion or''t disability disc rim in afio n ir`wckjdes Ithe r(°I(quirement that nelw
muffifamlly housing with f(:)ur or ryr(:)re dwelfing units,---E,e- ffrie public and
(,ornnnon t)se circus an(I individt.ml ar)(rfiry uerit t )nits (all koilts iu i btAldrngs with
eiev(As°)irs (:irr(J giround-flooir �,jnits in Ibir.riWdlingrr its ekwators) . .................. . b(:,? (Jesgr'wed
and construc;ted witl-i certain accessible fc,.atur(:,s (See 24 C.F,R. § 100.201);
(h) Executive Order 11246, which proriibiis federal cointracIon; and federafly
assMsld (,constructiori coniract()rs and subcontirac tors, who do over $ 1 (),000 in
Government busftiess iriu one year firory'u (Jrscrli ninafing ir ery"rpic�)yrrier'°w1U(ie(,,�isioris
or) ffre, 1,)ash of race, color, reHgior,i, sex, sexual orterikAior), gender
kJ(Drifificotlorr or nafiom�ji orlgin,-
Exectifive Ordf:,,ir H 375, whic h bans disc;rirnriafion <)n the basls of ra<',E�, color,
reiijon, sex, sexuai orieritation, gendeir identification, or nafioinam ork in in Nrin�,
3 J
(,)r'id eryrp�loyiment in bottr the United Siates fe(Jeral m)rldorCE) and on the part
of goverrirrien I contractors:
Cafiforr,k) FluNic Contract C(Ae § 102953, M,iich prol6bifs (Jiscrli nination based
on domestic r°)artnerships and those ki sarne sex ry i(�jrriagesl-
Page 4 of 14
Agreement No. 6545
EM 1817 D
Cal O S
OF EMEMOENCY SERVICES
Standard Assurances
For Cal OES Federal Non -Disaster Grant 11rogranns
(k) DHIS poficy to ensure the eq.rof tre(�Arner it c:�)f faith--b(med org(�jnizafions, under
whch aH applicairits and re(Jpier i�ts rnust ('':or ply witt"i equ(:)� treatmer 0 U1.)o[icies
and req )ireriner�ts contafned un 6 C.!, fl(:Irl 19;
The Aj,)pficarrt M (',ornp; ywith ('',','afifornia's Fair ErrrpUoyry'ient and I lousing Act
(FU 1A) (Cafifornia Goveruirnent Code 12940, 12945, II2945,2), ('js qprAcabk
FEU 1A prohiUts harassrnent an(J dis(:Arniirralron irr ernp�oyrneint becak )se of
aricestry, faryAia� statris, ra(::e, color, refigiot)s (z:re()d (incak idlng refigirst,is dress
and groornhg piactice), sex (whic� i incit )des pregnancy, chH(Jbirth,
1,)reastfee(Jing and rnedic(�iUl (':oon ii:Mions rek)ted to pregriancy, cr ddbirffi or
breasifeedh"rg), ger)(JW, ger ider ideirifity, g(,,,n(Jer expr('Ission, sexy j(�il orientofion,
rnarital stalus, nafioriaf� (:)riji i, ancestry, rriental and physica� dfscjbflHy, gerr(:r'fic
iritorrrioafior, ry'redoca� coindition, age, pref:jnaricy, deniaof rnedk-,aU and faryliHy
coire feave, or r°)regnarrcy (-fis(A)ifity leeove, n"riMary (�vid vek,)irarr stattis, and/or
reiaHafjori tor/ rotesting Mega� discrir-nination, relate�d sae a: of these
categoqies, or ft)r reportirrg patient abuse fin tax supported instltutions,
(rn)Arvy ott'ier provi I sions in
os1he�aspe(-rifrc, Jstafi,ite (s) kinder whch
trr'de; arr(apr:)ficafion r edera�� asistance lbEing (n) 11')e requirernerits of any (�)#'Der nondiscrlrinination sialk )te (s) that rviay apply to flhis
app� icafiori.
6. Dritiq-Free Workplace
As ieqr)irE,)d by tr're Drug -Free Workplace Act of 19881(41 US,C. § 701 et seq.), flhe
Applicarit (:eirtrfiE)s that it wM rnaintain a drug -free woirk6 rrace <ir �d a drug -free
awairerress Iprcagrarn as outfined h Me Act,,
7. Environinental Standards
Tt�'ie Ar.)pH(:ar it wM coryip�y Mh state ar�d federa� eriMronrnental st�,jindards,
(a) CaRon ria Errvironrnerrtaf (:),rjafity Act (CEQA) (Ccfliforrfla f1tiblic Resouirces Code
§ § 2 1U000...21177), to inch )(Je coor(Jirration with the cty or county Ipr ainnhg
agency;
(b) ('.'E0,A (','�O(JeRies XilRft)rr'ria Code of RegkJations,'Fitte 14, Division 6, Chapter3,
15387)'-
(c) Fecieraf ('.Ieair i Water Ac,"t (CWA) (33 (IS.CW § 1251 et seqj, M'iic�'� estabhshes the
basic structure foi reguaflrrg discl"rarges of poKitants into the waters (��)f ff're
UrMed States a n ireegu[ating quafity star rdr)rds for SLJrfa(:e woters;
(d) Federa� Clean it Act of 1955 (42 LJS, C§ 7401) whic� reg� )�ates air ern&iorrs
froq n !itatk)n(:iry arrrrobik) sourcEn;
Fla ge 5 of 14 hffiafs 4...................
Agreement No. 6545
EX, i0T D
CaIOES
F GOVERNOR'S OFFICt
OF EMEMBENCY SENVICES
Standard Assurances
For Cal OES Federal Non -Disaster Grant, Progra�ms
(e) Wnsfitutron of environrn(!m�ntat qua4ty cor�tr<)rneas� ire s u,jnder the Natrona�
ErwirorunentaW Policy A(,J (NEPA) of 1969 (flwl . 9 1 --190); the (.,ok,jncH on
of I?egtflations f(�)r lrnpIUernenfing the flrocedtjro�t flrovisi(Nns
t N I IIA; <)nd Exect )five Order 12898 which foctjs(,,s or) fihe environrrieritat and
rit,xinari he(,�ffli effects of fe(-JeraW actiori6 on ry 0rioirity ar id [ow-incorrr(!I
popukilions with ff,e goar t of (°icl-rkwirig erivihironrnentat prote(°Aon for cA
corrinriunRies,
(f) 1,valuafion of floocJ hazards in fIoo(,#)kjiris in accordance with Exect,)trve Order
11988,
(g) Execufive Order 115 14 Whict"i sets forth rr(AfiorxjW einvironrrrental stondards;
(h) Execufive Order H 738 insfitr )ted to assk ne that ea(:h fed()iraW ageric;y
ernpowered to eriter into contracts f(Xff,te procuirevinenl of goods, r rraieriaWs, or
serAces ar�d esich federa� agency ernpow(:�red to exterrd fe(�,JeraW assisiance by
way of grant, Woan, or c<)rdract shaH undertoke such procurernermt and
(ISSrStarice acfivitksrri a niannf:)r that wiEl resqAt in E,11ftective enforcE)rTrent of the
0ean Air Act arid ihe Federat Water Po�hjtkx,i Control Act Exe(:,k,)five Order
119,90, which re(:4ukes preservairon of wefian(Js;
(i) The Sak" (Xnking Water Act of 1974, (P.1 - 93� 523)
Endarigered Specie!,W Act of 1973, (PJL 93 2051);
Assurance of project consisferxl,y with ffte approve(J state riri�arr(�)gernent
prograrn devek)ped urxJer the Coastat Zone Mar'i(,,jcjerr,ierit Act of 1972
16 tJ S. § § 145 1 ei seq.),
(1) Conforrnity of FedeiraW Actions to Siale ((I 'Ie<x Air) trnpernerrtatkxi Maris r.aractcPr
Sec"fion 176(c) of the Ck.lain Ah A(A of 1955, as airnerrded (42 LJ.S�C"401 et
seq.),-
(m) WH(J ari(J &:,enk:, Rivers Act of 1968 (16 U.SX1. § 1271 eir sera.) reW(.rd to
protecting cornponents or potenHal corrrp(,)nerfls of ihe rrafionalt witdan(J
scenic river's systern.
I he AppHcIani shaH not be-, 1) in vroation any (xder or resok ition prornk )Wgoled t)y
the State Ah Resources Board or air air poM Morr sfistrict. 2) subieci to a cease arid
desist order pursuont to § 13301 of ih(,., CafiforrrWa Water Code ft)r vWokjtkxi of waste
(Jiuschar( aohibitions; (x,3) (Jet(!Irrnirred to be in vioafioirr
,:)e re(It.Arerneinis or (Jisc,hrge prohibitions;
of fe(.Jer(3W tow r6ating to, air rx water polli,ofion.
4
Page 6 of 14 lriitraW,, !��
............ .
Agreement No. BI'6545
EXHIl 1)
*vv.01'
Cal OES
OOVERNOR'S OFFICE
OF EMEROffNCV SERVICES
Stapug dard Assut'ances
For Cal OES Federal Non -Disaster Grant Prograwins
For stA)re(-.,Jpien1s expending $750,000 or r-nore iri feder(-.i� grar)t funds annuafly, tl,.)e
Appkant wfli cause to t)e perforr reed the required firianck.ip and cornpHance ak.jdits in
accordarice with the Singpe Arjdpt Act Amendryients of 19,96 ('.ind fifle 2 of tl-ie Cho (,-,Je
of Federa� Reguafions, Part 200, Subpart F Auditl?equr irerrerfl's.
9. Access to Records
On accordance wilt) 2 C,U. § 200.336, the Applicant will give the awarding Igency,
ftie CornptroHeir Genernopt the United States and, if aj,,)propriate, ffie state, fi-irough
zadighi to exary)4)e call records, books,
darn ree
papers, or dOCUrnenis relat(-ad to the aw(-.1rd.'ff re Applicant wM require any
subrecipiernts, contractors, SUCcessors, transferees and assignees to acknoWedge
and agree to COMPy Wfil ths provision,
10. Conflict of Interest
fhe Aj,')j,,Acant will estabfish safeguords to r.xohibit the Ajz)pficant's ernpiloyees fr(,-.)r"n
usong their positioris for a purpose that consfitutes or pares( -;ants 1he appean'.)nce opt
1,-)ersonal or orgarkafional conflict of interest, or personogaki.
i I. Financial Managerr nent
Fapse Clairns for P Appficani wfll cornpywiih 31 U.S,C §§ 3729,37,33
Mflch sets forth that no sut)recipient, recipapent® or subrecippent shall subrnit a false
clairn for payment, reirnbursement or advance.
12. Reporting - Accountability
The Applicant o,agreo es to cornply with appkalofe provisions of the F-e(Jeral Funding
A(-,countabflity and Tra ns pare ncy Aci (F'FATA) (P.L. 109-282), specfficaHy (a) the
reporting Of scuba carats obHgafing $25,000 or rnore urn federal funds and (bexeCL)five
COMpensafioi i data for first fier, subawards."I'Hs inck,x,jes the provWons of FFATA,
wtkh incbdes reqt.*ernents for execufive corn 1pe risation, oind (*o requirernenis
4'Tlplernenting theAct for the rion-federalV enfity at 2 C.F.R. Pail 25 Financial
Asspstance Use of: Univeirsap Identifier and Central Contractor Reg�strafior and 2 C,F.R,
Pori 170 Rej:)011firrg SulDaward and Execkifive Cornper-rsafior) Wormatior'n.
13. Whirifieblower Protections
The AprAcarit aQso r'nust coaipy with siatutory requ4'ercents for wl"iistleUower
proiectioris at 10 U,SmC,, § 2409, 41 U.S.C. § 4712, arwJ 10 U.&C. § 2324, 41 US.C. §
4304 and § 4310,
Page 7 of 14
Agreement No. 6545
EXI-10T D
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Star,idard Assurances
For Cal OES Federal Non -Disaster Grant Programs
14. Hunnan Trafficking
The Aj,.)p6cant wiH coinpy with filie requirernerds of Section 106(g) of the "Tr,affl.c,�(' I
Victirns Prolection Act of 2000, as arnerided (22 U.S.C, § 7104) which prohibits grant
award recipeints or a Wbrecipieni frorm (1) engagin(.? in tr(: fficking iri persons during
the poeriod of fin ie 1hat fl,--ie award is in effect; (2) procuring a cornrnerciaQ sex act
during the period of firne that ffie award is Qn effE�Ct; (3) using forced Qabor Qr) tf-we
performance of ft-)e award or, subawards under the award,
16. Labor Standards
The Appficant MR cornpy wilh IhE) follow ing federa: Qaloor starida,ds:
(a) The Davis Bacon Ac.t (40 U.S.0§§ 276a to 276a-7), as applicab, e, arid ff-)e_
Agi (40 U.S.C. § 3145 anus 18 (1S.( § 874) and the Contract Work
iogrs a�,,id S f t Starida�Js.Act (40 U.C. §§ 327-333), regardir-og lat.)or
.. .. . .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. . 1.1.191.1.1.21 y . .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. . I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I
standards for federaHy-assisted construction coniructs or subcontracts, (.)nd
(b) inhe FederaFair Labor Siandas rdAc
.. .. .. .. .. .. .. .-" . . .. .. . —t J29 U.0 § 201 el at.) as they aqNy to
ernpoyees of inStiftjtes of 1,iQgher Ilearnw ng (HE), hospitas and otherrion proffl
organizations,
16. Worker's Compensation
."tie Applicant must cornply with provisions which require every ernpQoy(--?n, to be
insured to protect workers wlm rnay 1,,De ir�jured on the jot) at all firnes dt,)ring th .0,
perforrnance of the work of this Agireernent, as per the workers cornpensafioir� Qaws
sel forflh Qn Caffornia Lat-)oii Code §§ 3700 et seq.
17. Property-ReWted
Qf appHcable to the type of proj(-.-ct funded by this federaaward, the AppHcani wifl,
) pyMees m.. .. .. .. .. .. .. .. . 1—fi1111o1n(aCorneq....--
Assisiance and Real Pr0QEKJ' Ac, njisittion F�Icflick..,s Act of 1970 -646) which
.. .. .. .. .. .. .. .. . I.I.I.I.I.I., .. . .. . . . . ..... .. . ,I my Aq_ 1`01HCH'.-�S, ACT C T 91
provide for fair (.ind equitatfle ireatrneirit of persons dispQaced or whose
property Qs, acqt.,4red as a resk.M of federaor federaHy assMed programs, Tlese
re<:.1t..j4,eir,nents apply, to a Qnterests in i real prq,,)erty acquired for project
p.jrposes 1.regardess of federaparficipc:ifion in purchase;
(b) Cornplly witt-i flood insurance purchase reqUireirnenits of Secfion 102(a) of the...
Hood Disaster flrolecfion Act of 1973 (P.I.- 93 234): wh° ch requiressubrecipients
.. .. . . .. .. .. . -- . . .. .. .. .. . ...... in a specia� flood hazard area to participate in the prograrn and to purchase
Roost insurar-ice if the toiaQ cost of insuraUe construction aid acquisition is
$10,000 or, rnore;
flage 5 of 14
Agreement No. 6545
EXHO D
CaIOES
OOVERMOR'S OFFICE
OF EMEROENCY GeRVICES
Standard Assurances
For CNon al OES F`ederal -Disaster Grant I'll,ograms
MOOMMUNNOM M
(c) AssM the awairding agency in OSSUring corripfiance wittl Sechorl 106 of the
(d) Natiorx-)� Historic Preservation Act off 966, as arnerided (16 U-SC. § 470),
I., .. . . .. . .. .. .. .. .. .. .. .. .. .. .. .. .. .. . .. .. . . .. ..... . . ... ......... _ . . ........ . . . ..................... Executive Order U 593 (identification and protection of historic properties), and
the Archaeopogicap and Hstoric Preservation Act of 1974 (16 US�C, §469a I et
seq,),- and
(e) Cornp�y w4h the I ead-Base(j Pg�nt Poisonj c. ig,o §;,.t (42 U.S.C. § 4831
.... ........ 'o
. . . ......... . - aj_f[f. gL11 A. -
and 24 CFR Part 35) wHch prcftbits the use of lead ,based paint in construction
or rehaL-AHation of res'�dence strUCtUres.
® Cerfificaflons Applicable Only to Federally-, 1::uvided Construction Projects
f"or all constwClion projects, the Applicant will:
(a) Not dispose� of, modffy the use of, or change the terrns of the reap piropc�-��rty fifie
or other interest in the site and facHifies Mhout perMiSSpOri arnd instructions frorn
the awarcfing agency. Wfll record the federal awarding agency dkectives and
wfll ir)cpude o covenarit iri the fifle of reap prop (:,rty acqUired ki whoe or in part
with federal assistance fi.inds to assure dUring the usekfl IHe of
the lxoject,-
(b) COMpPly With the requiren,ierits of the awardng agency wiff-i regard to the
draffing, review aii �d approvap of construcfion peans and specHicafions,- and
(c) IProvide and rnaint6n cornpetent and adequcite en igineering SL)pervrs'pon at
the construction site to ensure that fire cornpete work coriforims with the
approved pkins and specifications and wili ftjrn'psh progressive reports and such
other inforrTlOfiOrl cis niay be req0red by 1he assMance awardir-ig agency or,
State.
19— Use of C',ellWar I)evice While Driving Is Pwohlbited
Appficants are req6red to, cornply with California Vehicle Code sections 23123 and
23123.5. These laws prohibit driving inriotor vehicpe whi�e using an epectronk, wirepess
corn rn Unica tions device to write, send, or read a texi based c,0rT11Mk,jnkation. Drivers
are aso prohibited frorn the rase of o wirreless telephone withOUtharids-free Hster-flng
and tafldr)g, unpess to rriake an ernergency cafl to 911, law enforcernent, or sirr-Mcir
seMces,
Page 9 of 14 InRiak
Agreement No. 6545
t-x mr rr r'r
SCalOES
i
OFFICEOVERNOWS
or EMERGENCY SERVICES
Standard Assurarices
�m mFor,
a MWOM Im NIHIHIHIHIH mm
0. Callfornia Public Records Act and Freedom of Information Act
The App pk-a. m°nt acknowledges that a H irntiorrmotion subrnitted irn the course of a ppr yirng
for funding under ft-iis program, m, or provided in the course of an enf'pty's grant
rnnonangermnent (.iotivities that are urnater, Fea era„np control, is su t:). ect to the If°:reea ornn of
prnforrnanfpon Act (FO A), 5 U.S.C. § 552, and fp°new, Ca ipfornia a,)pr,°,appo Records Act
Californiaovernrmnernt Code section 6250 et se, q. ° tie Ajopicanl,should consider.
these pan s and consult its own State and poca p paws and n°egOafioris m,egara ing the
re, easep of infcnu. TIC.3tion pm,ner) rq4'nortirng sensitive rmnotters irn ttne, grant anpop ficanton,
r, eea. s assessrmnent„ and strategic p kxinirng process.
dl'VW., "�L, ,�,�,�,�,�,�,�,�� I ""��I���� ° �����' 9�In"������� Ull��o- l�' %I I �Utl�lU�i::OR� MAUU ��m�. LlfIU ,dI J:I
1. Aclunowledgrnent of Federal urn trn fiom D1,1S
AH recipients rmnk.nt acknowledge a ge iheir use of fea era p fur)ding when issuing state ntsm
press releases, requests for pioposaK bid invita,nfionsm arid other a a,a,a,ou.,urr°nernts a escrpp)in
projects or p rogra rns fundeat in whope or in part with federal funds,
22. tt tttes Conducted cted Abroad
All recipients rnust ernsu,)re that pw,;nrojec:t a ctiWpes oa: rried on outside the Urded Staies
are coordinated tea as necessary v ifhn appropriate p rol riate govern°°nrnnent a u,0hornfies aria that
aa,rf,; ,crop riote ficenses„ perrn°nits, or approvals ore obtained.
. Best 11r rm tices for Collection and Use of Personally Identifiable Infor°r-n tt n 1111
DI (Jefirnes peirsonanpiy identifiable ble inforrnnotiorn (PH) as any inforrnnatporn f-iant poernnnits the
pa ernttty of an irncfi idu.rato be dir°ea fly or, ir-)6recfiy inferred, nrn(.1k.)tin°rig any irnfornia tior)
fll)at is linked or pirniaa ble to that individual. 1. AH recipients who coflectFIW are required to
have: a ubHca:rllpy-a vaik:)b e p ri a cy policy y that describes standards on flhe usage and
rnna irntena nce, of PH they c,:opleci, Recipients rnnay also firid the p°-6 Privacy cy prnnp act
Asses*ssrnentsr f°l iva: cy Guidance ond Privacy ternnp pia to a u„rse ,40 resoa..kn'.e° e resp ecfivepy.
4, Copyiright
Aill recipients rmnaust affix x pp°'ne qop pica le copyright notices of 17 U.S,- §§ 401 or 402 arnrn
an cnolkno pedgerynernf of U.S. Governrnent sp onsorashp (irnciudiirnp, tune award rnurmnber)
t() any work first 1,,,,xx)duced u..rrnder federc p financial assistance awards.
Pagers 10 of 14 prniticnlNru ..:.
Agreement No. 6545
�EXI OWN")
1 1/1",
Cal OES Pll
7 GOVERNOR'S OFFICE
117 or EMERGENCY SERVICES
Standard Assulrarices
nor Cal OES 1::ederal Non- Disaster, Grant Progranis
25. Duplication of Benefits
Any cost aflocable to an parficOar federai firiancal assistance award provided for in
2 C.FJ?. l"ad 200, Sulopart E a -nary not be cl,-)ar°ged to othE,'T federal finaincial assktance
avvards to overcorne fund defic;ier)cies, to avoid restrictions irnposed by federa�
statutes, regulafions, or federafinanckil assistance award tennis and conditions, or for
olt-ier reasons. I iowever, these prohibitions wokjd r)oi preckide recipkn,.nls frorn sl-flffing
costs that acre dlowable under Iwo or rnore awards iri accordance will,) eAsting
federal stall) tes, regOafioris, or the federal finarx:,k)l assistance award terr-ris and
condifioris.
26. Energy Policy and Conservation Act
All recipients rnust cornply Mh the requiiernents of 42 U.S.C- § 6201 wlkl�� corlt6r�
poficies relafing to energy efficiericy ff-iat are defined in the state energy
conservation lz)lan iSSL.jed in carnpliance Wth this Act,
27. Federal Debt Status
All recipients (ire required to be non-dekinqueni in their rel,,)ayrnent of any federal
debt, Exaaiples of rerevaini debi include deHnquent pay roH and other to xes, audit
disaH(-,)w(.-.inces, and benefit ov(-�rpayrnents. See OMB OrCUar X 120;a
28. Fly America Aci of 1974
AH recipients aiusl connply with Preference for U.S. Flag Air. Carriers: (6r cauier's
holdiing cerfificaies under 49 U.S.041102) for internafional air transportation of
people and prqj,,-)erty to the extent that such service us aHat)le, in are Mir)
the Wernatiorial Air "Rarisporkjtion Fair Coml,.)efifive Practices Act of 1974 (49 U.&C. §
40118) and the interpretative guideHnes issk.ued by tl,")e CorriptroHer Generai of the
Uniled Siak,S' in the March 3 1, 198 1,, aniendrnent to Co�,npfirofler Ger)erar Decision IB-
13894Z
2.9. Hotel and Mo� tel Fire Safety, Act of 1990,
In accordance with Sec:fion 6 of the Hotei and Motel Hire S(,,jfety Act, ant 1990,, afl
Applicants must erisuire that all conference, rneefling, convernfion, or trairling space
funded in whole or in part with federa" funds corripfies with the fire prevention arid
(:,orAr'61 guidefines of the FederaF"ire Prevention and Control Act of 1974,, as
arnended, 15 U.&C, § 2225av
Page I I of 14 Iriltiolsl
Agreement No. 6545
Cal OES
tpo8OVERNOR'S OFFICE
OF EMERGENCY SERVICES
411,11010
Standard Assurances
For Cal OES Federal Non -Disaster arant Programs
30. Non - suppla n1hig Requirement
AH recrpienis who receive federai finaricial assistar,uce awards rriade under progranis
that ;:)rohibit suqNanfing 1,,,.)y low rnust (-.,snskjre ttiat federal funds do nog rejolace
(supp,.)Iant) funds that 9,,)ave been budgeted for fl--re samie jourpose fl,--irough non-
federal sources.
31., Patents acrid Intellectual Property, Rights
LInk-,,ss otherwise provided by paw, recir,.sients are subjeci to the Bayp,,) )ope Act, Flk.flo. L,
No. 96-517, as arTiended, and codified in 35 11S,C§ 2,00 et seq,, AH recir,.)ients aire
subject io the speciffic requirernenis goveiri)ing the deveoprnenf, reporting, and
disposition of rights io inventions and pateinis resulting frorm finariciar assisk.ince
awards located at 37 CJ:�.R, Pad 401 and the standard patent rigt-its ciause pocate(J
al 37 ("_F.. § 401 a4.
AH irec�pients who receive federa� finar-icial assistance awards rnade under programs
that provide en,iergency conunkinication equir-)rnent area Hs, reated activities RIUSt
CoMpy Wilrf) the SAFECOM Guidance for, Ernergency Corni,nunication Grants,
4-ickiding pirovisrons on techrkal standards that er)SUre and ent-)arx:e interoperaUe
corn rnunic (:flio r)s .
33. Terrorist Financing
AH recipients rnusi coi-rqoly with EWxecufive Order 13224 and U.S. k:iw thal prohibit
Iransactions with, arid the provisions of resources and suppor"i to, pndividuaps and
organizations associaled Wflr lerrorisr-n, Recppients are sea aHy responsible to (,�nsure
cornpliance with ffie Order and raws.
34. Reporting of Matters Related to, Recipient Integrity atid Perfornnance
If the Iota p Vak)e of the recipient's a,urrenfly cx:,five grants, coq,,)erative agreernents,
orid procureimeni contracts from afl feder'aassistance offices exceeds $10,000,000 for
ariy period of firne dUring the roeriod of perforrnan(-.1e of this federal finai 16ap
assisiance award, yoki rnust comjopy with ff-ie requirernents set forth in the
governrnent-wide Award'Teirrn a�)d Condition for Recppient pntegrily and
Perforrnance Matters, pocated al 2 C.F,R. Pori 200, Appendix)(H, fl--�e fuH text of wl°iich is
incorporated t)ere by reference ir) the oward terrns arid coridifions.
Page 12 of 14 klifiak
Agreement No. 6545
4CalOES
® OFFICE
fr F EMERGENCY SERVICES
Standard n
For Cal OES Federal Non -Disaster Grant Programs
36. USA Patriot Act of 2001
ON recrpp k--m its must comply Wttr requirrenients of t&ie tfrrpf ng and Strei,rgttrenirrg
Arner'ioa by Providirrg Appropriate Tools ect6�red to intercept ar°rct Obstruct Terrorusrn
Act (USA FIATRIO ` Act), whiich arrren s 16 U.SmC- § § t -. 5c .
36. e of DHS Seal, Logo, and Flags
A0l recppenis MUSI CADtaill p errnission from their DFI F'Inancrperr� Assistance C ff CEO , prier
to usir-)g the MIS seas (s), iogoso crests or, r rprocluc.tions of flags or Hkeriesse s of MI
agency officials, including use of the United States Coast Guard sea , bgo, crests or
ire prod ucfmons of fags or W(erie sses of Coast GL)Grd offpcu 1s.
Pr:(a-
ftrr 13 of 14 Qrr6tucp
Agreement No. 6545
EXHO"I
CalOES
"wrj,p OOVERMOR'S OFFICE
" OF EMERGENCY SERVICES
Standard Assurances
For Call OES Federal Nor i-Rio santerPly ogEwa irns
IMPORTAN7
The purpose of ff°re assurance is to obt(:ki federal and state financai assistaric'e,
4x,'kiding any and di federal and state grants, Icacarrs® reirnt,)uirsernent, confirocts, etc. The
Aj,,)pficant recognizes and agrees thai state finar-icio�i assislonce wifl be extended based
or-i the representafior is made 4,1 this assurance. This assuram,:,e is binding or") the
Appkant, its successors, trarisferees, assignees, etc, Failure io comply with any of the
above assurances rnay reSLM in suspension, termMation, or reducficin of grar-0 funds.
Ali approprUe docurneritafior'w, OS 00firied above, must be rnaintained on Me by the
Appk-.anJr ond avaflable for Cai OES or pubfic scrtAiny upon request. Fakire to complly
with these requirements may restjR in SUSpension of payrnei its under the grant or"
terry-flnatior-i of the grant or boti-i and the subrecipient may be irrefigibka for award of carry
fUtUre grants if the Cal OES deterrniries that airy of the following has occurred- (1) the
recipient has made false certification, or (2) violaies ft�ie cerfificatiori by faNng to carry
oul fi-ie requirements as noted akxwe,
All of the larigUafife contained withn this cacao: urneni,11n,L)S-1. be irlCbded in the ('�ward
(JOCUrrients for all subawards at all fiers. M1 recipients are bound t)y ttie Department of
Homeland Security Standard Terms and Conditions 2020, Version 10. 1, hereby
incorporoted by reference® wtkh can be found at:
The undersigned represents that he/she Is authorized to enter Into this agreement for and
Sara belholf of Hie Applicant.
Subrecipierit: City of El Segundo
Snattjre of AtAhorized Aerit:
Prinied Narne of Authofted Agej°jt: Darre�� George
fifie: fait WIxiager Date: 4%
----y--------------------------------------- ---------'(-----2--,--2--
-----------------
flage
Agreement W. W9
GAW14 1'4EVVS0AA
OctoL)er 27, 202 i
is wise A. D(".wenpo0
Chief Execufive Officer
Los Anges Courfly
500 Wed Teaiple Street, Room 713
Los Angees, 90012-0000
MARK S. M?I,')UCCI�
D IfN' 6 (:14�x'
SUBJE'Cl': IYOTIFICX�10N OF SUBRECIPIENT SUBAWARD APPROVAL
F'iscaN Year (FY) 2021 Horyieland Security Grani Prograryl (HSGP)
Subaward #2021-0081, Cac OE S 0#037-00000
Subaward Pe6od of Fle-rforrnance9/01/2021-05/31/2024
Dear Ms. Davenj.)ort:
We are ppeased to announce the approVOi Of YOUr FY 2021 HSGP subawald in the
ary)OUM of $10,192,647.
Once the compieted appiicafion 6s receNed and approved, m4-nbursernenl of
efigible subawafd egpenditures may be request(,ad usang the CafifoiiNa Governoi"s
Office of Ernergency Services OES) Hnancia8 Mairiageryieni i::orrns Workbook,
i::aflue to provide docurnentalion on a fime��y ry-uanner couid resuit 4') a hokj or)
funding, pursuant IoTifie 2, Cod(;s of Federat Reguafions (C�':R), Secfions
2(X),338(a) and 200.207(b)(1) (2)
THs subaward s subject to requirements in 2 CFR, Pad 200, inclu6ng the No is of
i"und4'ig OPP()aJrunily (NOF:0), the Preparedness Grants ManuaL Ihe CafiforNa
Suppea-ient io the OF bhp and ail appHc;abie #ederaai® stale, and loccfl
reqOrements. Aii acfivifies funded wRh Ihis subaward must be comp�eted wilhin
the subaward period of pertorrnance.
Subre(.'Jpents must obtain addRional written approvd p4gk to kicuriing cosis for
acfivHies such as aviafion, watercraft, aHowaNfily request iogs, nonc',ornpefitive
pmcurea rnent, and projects requHng ErMionrneink,,si Pi(,',inning and I-fisioNc
Preservation reAew,
3650 SCHREVU? AVENOE, MAIHER, CA 95655
yyL qQf y
Agreement No. 6545
Fesia A. Davenport
October 27, 2021
Page 2 of 3
Your organization will be required to prepare and submit the Biannual Strategy
Omplementatlon Report to Cal OES via the Federal Emergency Management
Agency (FEMA) Grants Reporting Tool (GRT) semi-annually for the duration of the
subaward period of performance or until all activities are completed and the
subaward is formally closed. Failure to submit required reports could result in
subaward reduction, suspension, or termination. Throughout the subaward cycle,
milestones set in the GRT will be used as indicators of project feasibility,
performance, and grant management capacity® This information may also be
used in assessing proposals in future grant opportunities.
You received additional State Homeland Security Program funds for projects that
help meet statewide rational Priority Area minimum requirements, Due to the
nature of these funds, project scope changes will be restricted and any
modification to these projects will require Cal OES and FEMA approval prior to
obligation or expenditure. We identified these projects as the following:
103 Project# 5 $12,500 LE Cybersecurity - Endpoint Detection and Response
Software.
05 Project# 88 $100,000 LE Joint Terrorism Task Force.
A Condffional Hold has been placed on your award for the foUo,'Adng investments
which fall under the National Priority Areas:
U# 3 Cybersecurity - $325,500 (Project# 13 $60,500, Project# 15 $25,000, Project#
16 $25,000, Project# 19 $40,000, Project# 20 $175,000).
lJ# 5 Domestic Violent Extremism - $305,896 (Project# 26 $155,896, Project# 29
$150,000).
To release this hold, additional information is required for the investments
identified which must be submitted in the December 2021 Biannual Strategy
Omplementation Report in a manner consistent with Grants Program Directorate
Information Bu0etin No. 447.
Agreement No. 6545
Feslo A. Davenport
October 27, 2021
Page 3 of
Your dated signature is required ire on this letter. Please sign and return the original
to your Call OES Program Representative within 20 calendar days upon receipt
and keep o copy for your records. For further assistance, please contact your
Carl OES Program (Representative.
Sincerely,
MARK S. GHILARDUCCI
Director
x ;w
Fesla A. Davenport
Los Angeles County
Date
Agreement No. 6545
El Segundo
LidDurefiDDzm��
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Agreement No. 6545
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Agreement No. 6545
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Agreement No. 6545
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Agreement No. 6545
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..... .... . . . ...........
Agreement No. 6545
E*--11BJT F`
7rabl of'Contents
.A. ........... .....,.............. ,..-.._~.-~~^...... _.....-.-_.....~..~..--.'~..3
f^
Issued By'_^-.... ... ..,.~........... -'--~.._.,~...^.^_._-..~_.~.-_....,.~.,..._.'~.............. ....... ...3
I
Assisiance Listings .............................-.....'......_~.-.._.3
3.
Assistance Listings ......... ..^....^..^^...^.^^^^^.-..~^.^~.^...~-^-..^........ '.................
3
4.
Funding Opportunity "I We ...... ....... .~...... ...... -.....,~.........
3
5.
Funding Opportunity Niurnber.,-.~..... .~.~-_....... ..-.^.,............. ~~...'~.~...... ....~~~~.....
3
6.
Authorizing Authority for ,_,,,_,,,_,,,,,~,,.,,,_,,^^^~,~,,.^~,,^~_^^^~^......... ^_^^,^^_3
7-
Appropriation Authority for ____~-............ -._......... ............ --- .~~.............
3
8.
Announcement Type.....--.- ..^........................,......~.`.
3
9.
Program Category--.-...,1 ..................^^
3
10.
Program Overvie,w- Objectives, and Priorities ........ ...^...~.....~^.^..^..^.^^^^.._......_^...........
3
11.
Performance Mearics....... .......~._........... .~-........ ...~.~^...-._.~.--..~.,^.-...-.'_-__.,.......
9
B. Federal Award I n formation...., ...... -................... .,..... ....... ........,..,10
1.
Available Funding for the NNOFO_.......... ......... .......... ............ ^...^....... ^.^....^_~-~^........ ^10
I
Projected Number of Awards .-,--~............. .,..--..._--_.......... ^.-..--.~^..,^^..,~..'-.^13
I
Period ol"Perfommance.... ...~.......... ..,................ ............... ^........ ._......... ,....._....._,.-13
4,
Projected Period of Performance Start 0ate(s)................... ,,~.,,~,,,,,~_,,,_._,,__,_,,,,,,_
13
5.
Projected Period of Performmancc Lnd Date(s).... .~..........~...._................ ...............~..~..13
6.
�unding Instrument Type.. .... .~..~............ ....... .^............... ..-.-_.......... .......... ......^..... --_-..'13
C^ F,,figibiUity Information.^... ..... -^..--.....^..,.-~...-_.---_.---..-~.-......--.--_.....,^.___.~.13
1°
Ulig!Wc Appkicants,~,,,,,,,,,,,,.,,_,,,~,,,,,,~,,,,,,,~,,,,,,~,,___~,^,,,.,__,,^,,,.,.,,~,,^,,,_,~,,,~^~13
2.
Applicant 1-I'l^ `bility Criteria ... .............. .......-.~'............ .__........ .~^^^^^-^.^..~,^...~^^_-~_...14
�3.
Other Eligibility ............. ..-..-........ ....,.....~..... ..._.'.-_.^._............... .~..14
4.
Cost Share or Match ............-..........._.......................... .,.,.~~................ ........_...............,..15
D. Application
and Submission Information ....... .............................. ............................-..-......,..15
I^
^ Times ...... ,.............. _..,.^^...^...^.._^.,.^..__'......-__~__~~,is
Key Dales avid
2.
Agreeing to Te"ns and Conditions of the Award ,... ._............ ..............-_.................17
Agreement No. 6545
EXHIBI �"' F
2
3�
Address to R'rquest Application I'llackage ......... ..................
...... - ....... 17
4
Stcps Required to Obtain a Unique I'mily klentificir.
Register in the System fbr A%vard
Managernent (fiAkl). and Subnflt an Application
........... 17
5.
Hectroullic Delive). ......... ... -- ..... ...... ..............
................... 118
6.
1 low to Register to,Apply 1hrough Granls.gov ......
...... 18
T
Flom% to Submil an Inifial Application to FE"MA via
Grants,gov 18
8.
Submitting the Firual Application, in ND Grants...,..
.... 19
9,
"1 jjTjCjyr Receipt Requirernews and Proof ofThnely
Subiviission ............ ....... 19
10,
Corant and Form of'Application Submission .................
— ......... ........ ...... ---, 120
I I.
Other Submission .......
... 32
12,
Intergovommental Review. ................... ........
............... ........ .......... 3 2
11,
Funding Restrictions and Allow0fle ("Osts-1111-1.11,11.11.11,
.................... ....... 3 2
1 , Application
Review firil'ormation—".. .......... ...... .........
41
1 ,
Application 1-Malivalion Cirilcria--- ... ......
........ ...... 41
2,
Reviexk and Selection .........
43
FFederal Award Administration
........ ......... ....... 416
1 w
N(Aif"V 0fAwar(L,.,-,-- ... -,-- ... ...............
46
2�
llas,;-Ahrough Requirements— ............
.............. ........ 47
3,
Adininistrative and t4aflonal Policy Requirements ....
........ ............ ...... . - — — —. 4 8
4.
Rcportlng ........ ---- ............. --- ........ ...... ........
........... ................. --, 51
5m
Monitoring and Oversight-,",....", .... - ......
......... 51
C; �, MIS
A%arding Agency (."onla43 hillormation . ........ ......
................. ........ 5 2
1.
Contact and Resource Inforrinalion ..................
............. - ...................... --- 52
2.
S) stems, luil'onnalk)n ........
...... ......... 53
KAdditional
...... - ........... ...... --- ..........
.............................. 53
1
sions....... ...........--.....................
......
...... 54i
2 �
Period o,-)fP'erfbnnan,cir E','Xter�siolus.. .... .......... .........
............. .... -- .... ........ ...... - 54
FY 2021 HSGP NOFO Back to the."D,19,
— ....... . ...... . . . .... .. ............
Agreement No. 6545
EM-OMT F
3
A. P !2.ME.Ei Mon
I ..............................
1. Issued By
LJ,S. Departinent of'Flomepand Security (131 IS)Tedcral I"Irnerf..;ency Management Agency
(FEMA),'Grant Pro rams Directorate (GPD)
2. Assistance Listings Number
907
3. Assistance t.,istings,rifle
floine land Security Grant Program
4. Funding Opportunity Title
HscM Year 2021 l4orneland Security Grant Program (1-ISGP)
* State Hoineland Security Prograin (SHSP)
* Urban Area Security Initiative (VAST)
* Operation Stonegarden (OPSG)
5. Funding Opportunity Number
1XIS-21 -[_.GPD'H067J-[00J-[02)
6. Authorizing Aadhor-ity for Prograrra
Section 2002 of the Homeland Securi�y Act qf 2002 (flub. L_ No. 107-296, as arriiended) (6
tI.SE)
7. Appropriation Authority for Program
Del.wronew qfllomeland Security Apliropriations Act, 2021 (Pub, L No. 116 260)
8. Announcement Type
Initial
9. Program Category
Preparedness: Community Security
10. Prograrn Overview, Objectives, and ]Vriori ties
a. Overview
The 1"'iscal Year (FY) 2021 Homeland Security Grant Prograrn (p1SGP) is one of three grant
prograrns that constitute the D11S/FEMA focus on enhancing the ability of state, local, tribal,
and territorial governments, as well as nonprofits, to prevent, protect against, respond to. and
recover from terrorist attacks, These grant programs are part of comprehensive set of
rneaAffes authorized by Congress and implemented by DHS to help strengthen the Nation's
communities against potential terrorist attacks, Arnong the five basic homeland seCUHty
Missions noted in the DHS Strategic Plan, HSGP supports the goal to Strengthen National
Preparedness and Resilience.
FY 2021 HSGP NOFO �B a c k (.2 a h e
Agreement No. 6545
EXHU:31"T' F
4
In FY 20,21there are three cornponews oHISGII':
1) St(itc,,H"ontelant)'SecuriA�t 11'rogrant (SlIS13): SHSP assists state, local. grill. and
territorial efforts to buiid, sustain, and deliver the capabilities necessary to prevent.
prqjparc for. protect against. arid respond to acts of terrorsrn.
2) UP ban Area, Securi(y Initiative (LIA54): LJASI assists high -threat, high -density Lh-ban
Area efforts to build, sustain, and deliver the capabilities necessary to prevent,
prepare For, protect against. and respond to acts of terrorism.
3) Operation Sionegarilen (WISGr): OPSG supports enhanced cooperation and
coordination arnong CLIstorns and Il13order Protection (CBP). Lhihed States Border
Patrol (USBP), and federal, state, local, tribal, and territorial law enforcement agencies
to improve overall border security, OPSG provides funding to supporijoint efforts to
secure the [Mited Statesborders along vOLIteS of ingress/egress to and ftom
international borders, to incWe travel cot ridors in states bordering Mexico and
Canada, as well as states and territories with inu,urnadonal water borders. State, local,
tribal, aind territorial (SUFF) law eriforcement agencies utilize their inherent law
enf'orcernont authorities to support the tx)rder security m issioin arid do not receive any
additional author4y as a result of'participation in OPS(').
The.2018-2022 FEMA Strateeic Plan creates a shared vision for reducing the risks posed by
terrorism and sets an ambitious, yet achieval,)Ie, path Ibrward to unify and further
professionalize ernergency managenient across the country. I-ISGIR supports the goals of
Building a Culture, of Preparcdness and Rczdying (lie Nation for Catastrophic Disasters. We
nlVitC (.)Ljr stakeholders and par-tners to also adopt these priorities andjoin us in building a
more prepared and resilient Nation, as preparedness is a shared responsibility and Funding
should support priorities that are most impactful and derrionstrate the greatest return on
invesltnenl.
For FY 20,21, DHS is flocused on the criticality of information sharing and collaboration to
building a national culture of preparedness and protecting against terrorism and officl,
ernerging threats to our national security. DFIS and its homeland Security Mission were born
fi-orn the "fhilurcs anionfederal agencies and betvvccn the fie-deral agericies and state and
local authorities to share critical inforination related to the threat ofterroilstn" prior to the
September 11, 2001, attacks.' The threat profile has changed in the past two decades we
now face continuous cyber threats by sopl-fisficated actors, threats to soft targets and crowded
places, threats from dornestic violent extremists, and threats From new and emerging
technologies. But inforination sharing avid cooperation arnong state, local, and tribal
authorities and (bden,,il agcncics, including all DHS officials, is just as vital, and perhaps even
snore vital, today. Therefore, for F`Y 2021, we have identified five priority areas., tied to some
of floe'norm sc6ous threats that ICI -IS would like to see addressed by state and local
Homeland Scum ily Act of 2002: RepoutTog ether with Mhiorky and Dissewifing Vpews 222, Wect Committee on
I
Hm oeland Securiay: 107th Congivss, U& I louse of Representatives (2002) (H. Rpl. 107-609).
FY 2021 IISGP NOF O Back to the 0
Agreement No. 6545
E:XHOT F
5
governments. that recipients will need to address "ith their 1-IS(A) Funds. Perhaps MOM
imp or-lantly. we will be focused on forging partnerships to strengthen information sharing
and collaboration in cacti of these prioilty areas and looking fior recipients to remove barriers
to communication and cooperation with DHS and other fede'ral agencies.
b. Objective
1 he obJective of the FY'2021 VISGP is to fund state, local. tribal, and territorial efforts to
prevent terrorism and prepare the Nation lbr threats and hazards that pose the greatest risl( to
the security of the I Miled States.
c, Prioriflem
Given tines, evolving unreal landscape, it is incumbent upon D1 IS/FEMA to continuously
evaluate the national risk profile and set priorities that help errSUre- appropriate allocation of
scarce security dollars. In assessing the national risk, profile fior FY 2021. five p,.)riorily areas
attract the most concem. DUC to the uniqUe threats that the nation faces in 2021, DI IS/FTMA
has determined that these five priorities should be addressed by allocating speciric
percentages of'SHSP and UASI funds to each ofthese five areas. for as total of'30, percent per
award. The following are the five 1p)riority areas fior FY'2021, along with the corresponding
pd,,!rcentage of'S1 ISP and UAS] funds that each recipient will be required to designate to each
priority area in (,rrder to obtain a full allocation of S11SP and LJAS1 funds-,
I ) Enhancing cybersecurity T5 percent
2) Enhancing the protection of soft targets/crowded places - 5 percent
3) Enhancing information arid intelligence sharing and analysis, and cooperation with
federal agencies, including LA -IS 5 percent
4) C. "oivnbafing domestic violent extremism 7.5 percent
5) Addressing emergent threats (e.g., tt ansnational cii-irninal organizations. unmanned
aircraft systerns (IJASs], weapons (.:&rriass destrUCtiOrl [WMD], etc.) 5 percent
Failure by a recipient to propose invesunents and projects that align with the live priority
areas and spending requirements will result in a recipiemt having a portion of their SHSP and
UAS] funds (up to 30 percent) placed on hold until they provide projects that sufficiently
align to the National Priority Areas, and total at least the rninimurn percentage identified
above of total SHSP and UASI funds per National Priority Area,
A state or high -risk urbari area must allocate the rernaining'70 percent of their funding to
gaps Wentified through their Threat and Hazard identification and Risic Assessment (11-11R.A)
and StaketwIder Preparedness Review (SPR) process.
L,ikewise, there are several enduring security needs that crosscut the horricland security
enterprise to which recipients shOL11d consider allocating funding across core eapabihty gaps
and national priorities. The following are elldUring needs that hepp recipients irriplernent a
comprehensive approach to securing communifies-
1) E'Iffective planning;
2), 1'rainingand awareness carnpaigns;
FV 2021 IFISCP NOFO [lack to, the.j�.jp
............. . . ....... . ......
Agreement No. 6545
EXI flBrr I"!
3) [".quipm(nit and capital projects: and
4) Exercises.
SHSP and UASI lFivindfing 11" rio r,i ties
The table below provides a breakdown of the FY 2021 SHS13 and LJASI priorities (flee floctis
of,011PSG, remains unique to border SCCUHty), showing the core capabilifies enhanced and
lifefines sulpported, as well as exarnples of eligible proJect types for each area. A deuiled
description ofallowable investnientS f�)r Ca('11 Pr'()JeCT.r type is included in the PreDaredness
Grants Manual. D1 ISTEMA anticipates that in future years, riational priorities will continue
to be included and will be t,ipdated as the threats evolve and as capability gaps are closed.
Applicants are strongly encouraged to begin planning to sustain existing capabilities through
funding inechanisms other than DHS preparedness grants.
IFY 2021 SIRSP & UASI Funding Piriorities
Enhancing * Cybersecurity
Cybersemir4y * Intelligence and information
sharing
* Planning
9 Public information and
warning
* Operational coordinafion
e Screening, search® and
detection
e Access control and identity
verification
e Supply chain integrity and
security
* Risk management for
protection programs and
activities
* Long-term vulnerability
reduction
a Situational assessment
9 Infrastructure systems
@ Oixtational communications
E', nhan6ing the a Operational coordination
Prolection of" a Public infortnafion and
SofiTargels' warning
CF(MiCCI Pklce'; a Intelligence and inibrmation
sharing
* Interdiction and disruption
9 Screening, search, and
detection
9 Access control and identity
verification
a Physical protective measures
* Risk management for
protection programs and
activities
Safi,,,ty and * Cybersecurity risk assessments
sectn-4y e Migrating online services to the ".gov"
Internet domain
a Projects that address vuIncrabilifies
identified in cybersecurhy risk
assessments
Improving cybersecurity of critical
infrastructure to meet minimum levels
identified by the Cybersecurity and
Infrastructure Security Agency (CISA)
Cybersecurny training and planning
Safety and a Operational overtime
Security * Physical security enhancements
r, Closed-circuit television (Ccrv)
security cameras
Security screening equipment for
people and baggage
Lighting
Access controls
o, Fencing, gaies, barriers. etc,
FY 2021 HSGP OF Back to the Tog
Agreement No. 6545
EXI Mff'F
Enhancing
e Intelligence and information
Safety and
e Fusion center operations (Fusion Center
information and
sharing
Security
project will be required under this
intelligence
e Interdiction and disruption
inveslinem, no longer as a stand-alone
sharing and
e Planning
investment)
analysis, and
a Public information and
Information sharing with all DHS
cooperation with
warning
componems, fusion centers; other
federal ap ,encies.
* Operational coordination
operational, investigative, and analytic
including DHS
- Risk management for
enfifiesq and other federal law
protection progranis avid
enforcement and intelligence entities
activities
Cooperation with DHS officials and other
entities designated by DHS in
intelligence, threat recognition,
assessment, analysis, and mitigation
Identification, assessment, and reporting
of threats of violence
•Joint intelligence analysis training and
planning with DFIS officials and other
entities desipa!e�Cbj.DM
(.,'tun libafing
* Interdiction and disruption
Safety and
a Open source analysis of misinformation
Domestic
* Screening, search and
Security
campaigns, targeted violence and threats
VWent
detection
to life, including lips/leads, and
Exln.,.-msrti
e Physical protective measures
online/social media -based threats
e Intelligence and information
a Sharing and leveraging intelligence and
sharing
information, including open source
a Manning
analysis
a Public inf6rination and
® Execution and management of threat
warning
assessment programs to identify, evaluate,
* Operational coordination
and analyze indicators and behaviors
9 Risk management for
indicative of domestic violent extremists
protection programs and
* Training and awareness programs (e.g.,
activities
through social media, suspicious activity
reporting QSARJ indicators and behaviors)
to help prevent radicalization
a Training and awareness programs (e.g.,
through social media, SAR indicators and
behaviors) to educate the public on
misinformation campaigns and resources
to help them identify and report potential
instances of domestic violent extremism
..................................................... . . ................... . 1 1 .1 . I —
Addressing
a Interdiction & disruption
Safety and
® Sharing and leveraging intelligence and
Emergent
* Screening, search and
Security
information
Threats, such as
detection
9 1 l AS detection technologies
the activities of
e Physical protective measures
e Enhancing WME) and/or improvised
"I'ransnational
* Intelligence and information
explosive device (IF13) prevention,
Criminal
sharing
detection, response and recovery
Organizations,
a Planning
capabilities
open source
9 Public Information and
Chem ical/Biological/RacliologicaV
threats, and
Warning
Nuclear/Explosive (C'BRNE)
threats from
a Operational Coordination
detection, prevention, response, and
UAS and WMD
recove C me
cove
Planning
Planning
Safety and
Safety
9 Development oP,
Security
tv
c_� Securitv Risk Manap-ement Plans
S uritV
FY 7021 HSGP NOF O Back jg1he Tot
Agreement No. 6545
EXI flBIT 1,'
8
e Risk management for
c:� Threat Mitigation Plans
protection Programs and
o Continuity of Operations Plans
activities
c'. Response Plans
a Risk and disaster resilience
e Efforls to strengthen govcrnance
assessment
Wcgration bctweeniamong regional
@ 'Threats and hazards
panners
identification
o Joint training and planning with DUiS
* Operational coordination
of and other entities designated by
® Community resilience
UHS
(�ybersecuriiy trainir�g_andplanning
'rrain6ig &
Long-term vulnerability
e Safs ly and
* Active shooter training
Awareness
reduction
Security
@ Intelligence analyst training
I
• Public information and
e SAR and terrorism indicatorsibehaviors
warning
training
@ Operational coordination
9 Security training for employees
® Situational assessment
0 Public awareness/prcparedness campaigns
• Community resilience
* Joint training and planning with MIS
officials and other entities designated by
DHS
........................... . ....................
Equil,=ent &
® Long-term vulnerability
Safety and
Protection of high -risk, hiph consequence
Capital Projects
reduction
Security
areas or systems that have been identifred
• Infrastructure systems
through risk asscssinents
• Operational communications
Physical security enhancements
® Interdiction and disruption
a Security cameras (CC'TV)
• Screening, search
c, Security screening equipment for
detection
people and baggage
• Access control and identity
c,) Lighting
verification
o Access Controls
Fencing, gates, barriers, e1c.
E':; 7erUs—W
Long-term vulnerability,
Safety and
Response exercises
reduction
Security
® Operational cwwdination
® Operational communications
e Community resilience
For FY 021, each SHSP and UASI recipient is required to subrnit an Investment
Justification (IJ) for each of the five National Priority Areas identified above, Each of these
five investments must also account for at least the relevant rninimurn percentage of the
applicant's SHSP and UASI allocation, The fusion center p.Mlg!�j M.M.21 be included Under the
............................................................................................................. ................................................................................................ . ... . ............ . .....
Infbraialion and In elli n S
.............. . .................................................................................................. 1 1.. State Adry6nistrative Agencies (SAM) may submit
.................... 4 ��g
complete project -level information at the tirne of application, irlClUding the five National
Priority Area Us, but are not required to do so. As a reminder, all SHSP- and UASI-funded
projects must have a demonstrated neXUS to preventing, preparing for, protecting against, and
responding to acts of terrorism, However, such projects may simultaneously support
enhanced preparedness for disasters unrelated to acts of terrorism.
ICS/FE.MA also requires STISP and UASI recipients (states, territories, and high-6sk urban
areas) to complete a TI URA/SPR and prioritize grant funding to scup porl closing capability
gaps or sustaining capabilities that address national priorities and/or support enduring needs.
FY 2021 HSGP NOFO Back the
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EX Fi i B liar F.
9
Additional information on the '114 1 1RA/SRR process. including other Natiomfl Preparedness
System (NFIS) tools and resources, can be found at h s://www.fema.p-ov/national-
W_19
r)rea)aredness-systern. Detailed informaflon on '"HAIRA/SPIR firneiines and deadfirms can be
fbund in ffie P
TO- ncm
OPSG Fundfing Priorities
The table below provides a breakdown of time FY 2021 OPSG funding priorifies. which
remain focus(.:d oin avid unique to border security.
FY 2021 OPSG Funding PriorifieS
Enhancing
Intelligence and Safety and
* Participation in the DIFIS111GE 287(g)
inibrmation and
Wbrmafion sharing Security
training program
intelligence
* firifomiation sharing with all DHS
sharing and
components. fusion centers" other
analysis, and
operational, investigative, and analytic
cooperation with
entities: avid otheir federal law
federal agencies,
enfoirverneril and intelligence entities
I including MIS
Cooperation Yvillh DFIS of dais and other
entities designated by DHS in
intelligence, threat recognition,
assessment, airralysis, and mifigation
Identification, assessment, and rep oning
ofthreats of violence
Johil intelligence analysis training and
planning with DHS of and other
11 _. S, !
d s entities 4 e i na e by lXIS
Addressing
a Interdiction & d�srupfion Safety and
e Operational overtime for border security
Emergent
Emerg
.,
* Screening, search and Security
I operations as directed by the applicable,
Tbreats, such as
detection
LI'SBP-approvcd operations order
the activities of
a Physical protective
® Sharing and leveraging intelligence and
rransnalional
measures
infk)rmafion
Criminal
* Intelfigence and
Organizations
inibri-nation shal
. . . . ................. . ......... A_
............................................ . ................ . ............. ......................
For FY 202 1, each OP SG applicant is reqUired to clearly articulate and identify how, tile
Concept of Operations addresses each of the Iwo national priorities identified above.
11. IPenrlfornmance ecries
Perfonnarice nmmetrics for this program:
SHS11R and UASL
Percentage of funding aflocated by the recipient to core capabilities to build or sustain
national priorities identified in the section above
FY 2021 11ASGP NOFO Back tothe
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10
Number of contacts that occurred as a result of OPSG deployments
"', Number ofarrests that restAted from OPSG contacts
C. aIUIC� of drug seizures that resulted frorn OPSG contacts
B,. Federal Award Information
1. a v a i I a b I e ............ F L I r i d i i i g .......... I o-r' t I i e ..........➢I q .......... 0 F-'O- $1,120'(1100,00o.00
S11SP Allocations
for ... ....... F .......... Y ............ . 2 0 2 1 ................... D 1"'i S'IFEMA will award SHSP Rinds based on DHS/FEMA's relative risk
methodology and statutory rninimuffis pus-suant to the Homeland Securify Act (,?1'2002, as
amended. 11 11RA/SPR results do not irnpact grant allocation or award.
Each state and territory will receive a minimurn allocation under the SHSP using thresholds
established in the llonielandSecuriiy Act of 2002, as ainended. All 50 States, the District of
Columbia, and the Commonwealth of Puerto Rico will receive 0.35 percent of the total funds
allocated for grantS Under Section 2003 and Section 2004 of the Hemel and S."ecurily Act C?f
2002, as amended. Each of the four territories (American Samoa, Guam, the Non mermen
Mariana Islands, and the U.S. Virgin Islands) wiH receive a minknum allocation of 0.08
percent of the total funds allocated for grants under Section 2003 and 2004 of tile Homeland
Security Act qf 2002, as amended.
Each state must include a separate U for each ofthe five National Priority Areas identified in
the Priorities section, above. All projects related to the National Priority Area mmast be
Included in the li.,rhe funding level in each National Priority Area investment must equal
or exceed the percentage for that respective National Priority Area, caVculated as a
percentage of tile state's SI ISP allocation in the table below,
FY 2021, S11SP A1.1,0CATIONS
FY 2021 111USGP NOFOI Back tothe Tnn
Agreement No. 6545
EM I ST F!
i I
Il A 2 1 A.11.9.c a ti.2 na
Eligible candidates for the FY 2021 LJAS1 pro grarn are identified in the table below.
Eligibility has been determined through an analysis of relative risk of terroirism faced by the
100 most populous Metropolitan Statistical Areas (MSA,$) in the United States, in accordance
with the Homeland Securit,y Aci oj'2002, as amended. Detailed information on As is
publicly available from the United States Census Bureau at
htt2sal/ www.census.ROV/Droaranris-survevs/metro-micro.htmi. TFHRA/ SPR results do not
irnpact grant allocation or award.
The following table identifies the LJAS1 allocations For each high -risk urban area based on
DFIS/HEMA's relative risk methodology pursuant to the Homeland Securif), Act ol'2002, as
amended.
In its application, each high -risk urban area, through the state, must include a separate H for
each of the was National Priority Areas identified in the Priorities section, above. All
projects related to the National Priori ty Area must be included in the 11 The funding
level in each National Priority Area investment must equal or exceed the percentage for that
respective National Priority Area, calctflated as a percentage of the urban area's LJAS1
allocation in the table below.
FV 2021 1--ISGP NOFO Back 121he To
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Agreement No. 6545
EXIAGITF
12
2021 UASI A11,0CATIONS
sl� it, /T t
�rri ory
Ari7ona
A rv-"
I
Phoenix Area
F Y"
L'11.,�,z� . . ........
1) 1 I I
.... ..... .. ..... ....... . . .
$5,250,000
Anahcim/Santa Ana Area
-Bay Area
$37,500,000M
CaMbrnia
Los.Angeles/L,ong Beach Area
..................
. . $68,000.000
Riverside Area
$3,900,000
Sacramento Area
$3,800,00
San Die o Area
.......................................... .
S 1 6,9K000
........................................................................................................... ... ...................................................... .. .. .... ...... .......
Colorado .. - .. "'.
Denver Area
- .. - I
-- � . . ................... . ...
$3,900,000
District of Columbia
i-
NationalC �i I R
,apLta, egion
$51,750,000
Miami/Fort Lauderdale Area
$14,750,00
Florida
Orlando Area
...... ..................... ................ $3,800,000
'Famna Area
$3.800,000
Atlanta Area
Hawaii
Honolulu Area
$3,800.000
Chiew Area . ....
$68,000,000
M�ryland
Baltimore Area
$4,250,19,9,Q., . ...... . ...................... . .. ..... ..... . —
Massachusetts
...... ........ ........................ ........................................ . ....... ...
Bgston'Area
$16,900,00
.
Detroit Area
$5,250,000
Minnesota
Twin Cities Area
$5,250,000
. ...... . . .. . ... . .......... . . . . ............. . . ....... —
Missouri
St. Louis Area
$3,800,00
.................................................................... .. ..... . .... ...........
Jersc Cit �/Newark Area
$19,050,000
'New York
New York City Area
S 1 78,750,00QIJ
North Carolina
Charlotte Area
$3,800,0
P e829
re
Portland Area
$3,800,000
.
.. . . .. ...... ...... . .. . . ...... . ... ...
01
Dallas/Fort Worth/Arlington Area
$16,900,00
Texas
Houston Area
$24,600,000
San Antonio Area
UaMp !9"9 Roads Area
. . . . ... . ...... . . .. . . .......... . ............... . .. ....... . . . ............ ..............................................................................................................................
'Ls"�--Arca
$3,800,000
Washin�gton
cattle
7-1-7
$6,250,0001
,O,PS(',' Allocations
i 7— .1. ., or FY 202 1, DHS/FEMA will and OPSG funds based on risk and the anficirmted
effiectiveness ofthe proposed use of grant funds upon completion of the apl.)ficalion review
process. "Fhe FY'2021 OPSG risk assessi-nent is dcsigned to identify the risk to border
security and to assist with the distril.)Ution of funds for flie grant pro grarn. Funding under
OPSG is distributed [,°)ased on the risk to the security ofthe border and the effctiveness of'
the proposed projects. Enfifies efigibic for funding are ffie state, local, aind tribal law
FV 2021 IISGP NOFO Back !2_Lhe Tog
Agreement No. 6545
EM OH'I':
13
enibrcement agencies that are located a long the border ofthe United States. EMS/1-EM A wi I I
make final award determinations based upon a review of the anticipated eMcfiveness of the
state's application as described in Section 1). below. The 1111RA/SPR process is not reqUired
for OPSG.
For the purposes ()f0PSG, the risk is defined as the poxentW for an adverse outcolne
assessed as a function ofthreats, vulnerabilities, and consequences associated with an
incident. event. or occurrence.
Based UPOT1 ongoing intelligence analysis and extenspve security reviews, DI-ISIC.BP
continues to fiocus tire bulk of OPSG funds based upon risk analyses. The risk model used to
allocate 013SCi fiunds considers the potential risk dw certain threats pose to border security
and estimates (lie relative risk Caked by a given area. In evalUating risk., DHS/CBP considers
intelligence, situational awareness, crirninal trends, and s(atisfical data sl.wcific to each ofthe
border sectors, and the potential impacts that these threats pose to the security of the border,
area. For vulnerability and consequence, DHS/CBP considers the expected irnpact and
consequences Of SUCCLSSful border events occurring in specific areas.
I
Threat and vulnerability are evaluated based on specific operational data frorn D11S/CBP.
"Threat components present in each of the sectors are used to determine the overall threat
score. These components are terrorism, crimina] aliens, drug trafficking organizations, and
alien stiluggling organizations.
Effectiveness of the proposed invesurients will be evaluated based on the recipient's
investment strategy, budget, collat)oration, and past perfonnance,
2. Projected Mlinber of Awards:
3. Period of Peribi-niance:
WR
36 unonths
Extensions to the period of j.-)erfonnance are allowed, For additional inft)rrnation on period of
perfionnance extensions, please refer to Section 1-4 of this NOFO and the PreDaredness Grants
Manual.
FEMA awards under this program only include one budget period, so it will be sane as the
period of perfbraiance. 5ee 2 C]K § 200.1 for definitions of'"budget period" and "period of
perRmnance."
4. Projected Period of Perfiormance Stairt Date(s): 10/01/29,21
5. lllrojectdad Period of Pei-R)rmance End Date(s): 09/30/2024
6. Funding Instruntent Type: Grant
.......... I Inforaination
. 1 ................................ ........................................
1. Eligible Applicants
"T'he SAA is the only entity efigilAe to submil I IS()P applications to 131-ISITEMA, including
FY 2021 HSGP NOFO Back 12_Lhe Top
Agreement No. 6545
M
those applications submitted on behalfof UASI and OPSG applicants, All 56 states and
territories, including any state of the United States. the District of Columbia, the
Commonwealth of Iluerio Rico. the U.S. Virgin Islands, Guarn. AfTierican Samoa, and (lie
Cornmonwealth of thc Notifiern Mariana Islands, are eligible to apply for SHSP funds. Tribal
governments may not apply directly for HSG111 fbndDng; however, funding, may be available
to tribes under the SD ISP and OPSG thrOUgh the SAA.
2. Applicant Eligibility Criteria
Eligible hit.,;h-risk urban areas for the FY 2021 UASI prograrn have been determined through
an analysis of relative risk of terrorisin faced by the 100 most populous MSAs in the United
States, Subawards will be rnade by the SAAs to (lie designated high -risk urban areas,
In FY 202 1, OPSG cligiblc subrecipicnas are local units of governMent at the county level or
equivalent level of government and federally recognized tribal governments in states
bordering Canada or Mexico and states and territories, with international water borders. All
applicants must have active ongoing LJSBP operations coordinated through a CBP sector
office to be eligible For OPSG funding.
In FY 202 1, OPSGM subrecipients eligible to apply for and receive a subawand directly from
the SAAs arc divided into three Tiers. Tier I entities are local units of government at the
county level or equivalent and federally recognized tribal governments that are on a physical
border in states bordering Canada, states bordering Mcxico, and states and territories with
internaflonall water borders. 'Fier 2 eligible subrecipients are those not located on the physical
border or international water but are contiguous to a Tier I COUnty. Tier 3 eligible
subrecipients are those not located on the physical border or international water but are
contiguous to a "Ficir 2 eligible subirecipient.The tier structure is only applicablc with regard
to eligibility. OPSG funding alloca6ons are based on the assessed border security risks as
determined by the USBP.
An application submitted by an otherwise eligible non-federal entity (i.e., the applicant) may
bc deemed incligible when the person that submitted the application is not: 1) a current
emlyloyee, personnel, of .ficial, staff, or leadersitip of the non-federal entity; and 2) duly
authorized to apply for an award on behalf'of the non -Federal entity at the tirtie of'
application.
Further, the Authorized Organization Representative (AOR) must be a duly authorized
current employee, personnel, official, slaff, or leadership of the recipient and provide an
entail address unique to 11te recil4ent at the time of application and m1yon any change in
assignment during the period of"12erformance. Consultants or contractors q1"the recipient
are not permitted to be the AO of the recipient.
3. Other Eligibility Criteria
a. National Incident ManagetnentSYstent (NIMS) Implementation
Prior to allocation of any Weral preparedness awards, recipients must ensure and maintain
adoption and implementation of NIMS,The list of objectives used for progress and
FY 2021 HSGP NOFO Backto (.he ['o.p. .- . . . .................... . . .... . ....... . .. ... ......
Agreement No. 6545
EXHOTF
15
manaizers/nims/iml2�;,
Please see the tP"rearedness Grants Manual for rnoire information on, NHAS.
b. Ensergencji Managenrent Assistance Conipact(FMA C) Membership
In suppoil of the National Preparedness Goal (the Goal), SFISP recipients must belong to. be
in, or act as an ternporary rnernber of EMAC, except ffir American Samoa and the
Commonwealth of the Noilhern Mariana Islands, which are not required to belong to EMAC
at this time. All assets supported in 1)arl or entirely with IFY 2021 HSGP funding rnusa be
readily deployable and NIMS-typed when possible to SUpport emergency or disaster
operations per existing EMAC agreements. In addition, funding may be used fOr the
sustain[Tient ofcore capabilities that, while they may not be physically deployable, support
national reslponse capabilities, such as Geographic/Geospatial Information Syslerns (GIS),
interoperable communications sys&erns, capabilities as defined under the Mitigation Mission
Area of the GoaL and Fusion centers.
c. Law Eqlbrcemenf Terrorism Prevention Activities (LETPA)
Per section 2006 offlIe Hopneland&curify Act oJ'2002, as amended (6 US oC. § 60,7),
131-IS/FEMA is required to einsure that at least 25 percent of grant funding appropriated for
grants awarded under, HS01's authorizing statute are used for L.,EFF"As. DHS/FEMA rneets
this requirement, in part, by requiring all recipients allocate at least 25 percent ofthe
corribined 1-ISGI? Funds allocated under SHSP and UASI towards LETI"As, as defined in 6
U,S.Co § 607. The I-ETTA allocation can be frorn SHSP, UASI, or both.'rhe 25 �,')ercent
LETTA allocation may be met by funding projects in any combination of the five National
Priority Areas identified above and any other investments,,T'he 25 percent LETPA allocation
requirement is irs addition to the 80 percent pass thrOUgh requirctnent to local units of
government and tribes, referenced below.
`The National Prevention Framework describes those activities that should be executed upon
the discovery ofintelligence or infiormation regarding an irriminent threat to the hoineland, to
thwart an initial or fiollow on terrorist attack and provides guidance to ensure the Nation is
prepared to identify, prevent, avoid, or stop a threatened or actual act of terrorisin. Activities
outlined in the National Prevention Framework are cligibie for ruse as I-ETPA-focused funds.
Also, where capabilities are shared with the protection mission area, the National Protection
Framework activities are also eligil!)le. All other terrorism prevention activities proposed for
funding under I-ETFIA must be approved by the FEMA Administrator.
4® Cost Share or, Match
There is no cost share, or inalch requirement for the FY 2021 t-IS(T.
D. A. p..!icafion and Submission Information
I ... ....... . . . ...................................................... . . ... . . . ............. . ............. . ............... . ................. . .............................................................. .
1. Key Dates and Ill'imes
a. Application &arf Date: 02/25/2021
]IFY 2021 HSGP NOFO Back tote To2
b. Application Sgibmission Deatifine:
Agreement No. 6545
EXl OW"T f!!
16
05 � 14 /2) 021 at 05 PM ET
All apphcations avivist be received by the established deadline.
The Non Disasicr (ND) Grants ystein has as date stamp that indicates when ail application is
submitted. Applicants will receive an electronic message confirrning receipt ofth6r
submission. For additional infiormalion on how an applicant will bc notified of'application
receipt, see tl'ie subsection titled "'Fifflely Receipt Requirements and r,roof'orrimeiy
St,ibinission in Section D ofthis NOFO.
FEMA will not review applications that are received after the deadline or consider
these late aplpfications foi-' funding,, FEMA may., however, extend the application deadfinc
on request for any applicant who can demonstrate that good cause exists tojLMStify eXteTI(firIg
the deadline. Good cause for an extension may include technical problems outside of the
applicant's control that prevent submission of the application by the deadline, other exigent
or efflergency circurnstances, or statutory requit ernents (br f"EMA to W[ake an award.
Applicants experiencing technical problenis outside of their coinfirol uma,mraast notifIFEMA
as soon as possible and before the application deadfine. Failure to finiely nolify FEMA of
the issue that prevented flie timely filing of the application may preclude consideration of time
award, "'T'imely notification" of'FEMA means: prior to the application deadline and within
48 hours after the applicant t)ecame aware of the issue.
A list of 17EMA contacts can be f6und ki Secflon G of this NOFO, "DIIS Awarding Agency
C'ontact Inflort-nation." For additional assistance using the ND ("Irants System, please contact
the ND Grants Service Desk at (800) 865-4076 or N . The NE) Grants
Set -vice Desk is available Monday through Friday, 9:00 AM - 600 PM Eastern Time (ET)
For prograrnmatic or grants managernent questions, please contact YOLAr'Prograin Analyst or
Grants Specialist. If applicants do not know who to contact or ifthere are programmatic
questions or concerns, lflease contact the Centralized Scheduling and Information )esk
(CSID) by 1.)hone at (800) 368-6498 or by e-mail at Monday through
Friday, 9 AM . 5 PM ET.
c. Anficipated Fundling Selection Date: No later than 0,7/1612021
d. Ajuicipaint ed'AwardDame: No later than 09/30,/2021
e. Other KejY 1)afeg:
Event Sujgj,!),ested Deadline fbir 0
-------------------------------------------- - ------- a, -------------------
p:tt It Number Four weeks before actual submission dea(fline
- -- --------- .... . . . ... .......... . . . . ................ . . . ................................. .............. . . . .............................................................................................. . ......................
Obtaining a valid Ilsllq Four weeks before actual submission deadline
... ........... ---------------------
Creating an account with logirr.gov & our weeks befibre actUal subfnrssion deadline
--------------------------------------------------------------------- ------------------- -------
--- --------
Registedng ki SAM or �Jpdating SAM 1"ouar wweeks before aamtuaI s t jb missi o r i deadline
reisirafion
R�j,,, is ---------------------------
_.ierrin,,,�..._JnG n s. "ov �'our weeks before actual subnflssion deadfine
. . . .............. "."I
.11.11. � . .. . .. . . . .. . .. . ..
IFY 2021 JISGIP NOFO Back to the Tog
Agreement No. 6545
Ek ORIT F'
17
2. Agreeing to, 'Ternis and Conditions of the Award
By subrnitfinj.p an application. applicants agree to comply with the requirements of this
NOFO and the terars and conditions ofthe award, should they receive an award,
3. Addiress to Request Application Package
See the Preparedness Grants Manual for requesting and SUbmitting an application,
InitiM applications are processed through the Grants.gov porial. IF'inal applications are
completed and submitted through FEMA*s ND Grant!; System, Application Forms and
instr=doins are available at Grants.gov,. "I"o access this ri'laterials, go to
hW://www. 'ALOV.
Flard copies of the NOFO can be downloaded at Grants.gov or obtained via email from the
Awarding )ffice points ol"contact listed in Section G of this NOFO, "131-iS Awarding
Agency Contact Information" or by'"FTY (800) 462-7585o
4. Steps Required to 0,15tain a Unique Entity Identifier, Ill legisteir in the System for Award
Management (SAM), and Submit an AIppfication
Applying for an award under this program is a multi -step process and requires time to
complete, Applicants are encouraged to register early as the registration process can take four
weeks or more to C0111plete.'r I'herefore, registration should be done in sufficient flMe to
enSUre it does not impact your ability to meet, required submission deadlines.
Please review tilie talAe above for estimated deadlines to complete each of the~ steps listed.
Failure ofan applicant to comply with any of the reqUired steps before the deadline for
subffdtting an application may disqualify that application frorn funding.
To apply for an award under this program, all applicants must:
a. Apply for, update, or verify their Data Universal Numbering System (DUNS) number
ftorn Dun & Bradstreet and Employer Identification 1'4urnber (1::.`1IN) frog the Internal
Revenue Service;
b. In the appHcafion. provide as valid DLJNS number, which is currently the utuque entity
identifier;
c. Have in account with IggLin.gov;
degister for, update, or verify their SAil account and ensure the accOUT11, is active t.)efore
submitting Ihe application;
e. Create a Grants.gov account;
f. Add a l!)roffle to, as Grants.gov account,
& Establish, an AO R in Grants.gov;
In. Register in ND Grants
L Submit an initial application in Grants.gov;
FY 20216 11SGP NO FO Back 121he To2
Agreement No. 6545
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j. Submit the ranal application in ND Grants, including electronically signing
applicable forms; and
kConfinue to maintain an active SAM registration wth cuirrent infonnation at all fitnes
during which it has an active fiLderal award or an application or plan Under consideration
by a federal awarding agency. As part of this. applicants inust also provide infiorniatioll
on an applicant's immediate and highest -level owner and subsidiaries, as well as oil all
predecessors flhat have 1:=n awarded federal contracts or fcderal financial assistance
within the last three years, if applicak,)1e.
Specific instructions on 1-iiow to apply fbr, updaic, or verify a DUNS number or SAM
registiradon or establish an At: R are included below in the steps for aplAying through
C;rants.gov.
Applicants are advised that FEMA may not make a federap award until the applicant has
C0111plied with all applicable DUNS and SAM requirements.Therefore, an applicanCs SAM
registration must be active not only at the time of'application, but also during the appkation
review period and when FEMA is ready to make a federal award, Further, as noted above, an
applicant's or recipient's SAM registration must rernain active for the di,,iration of an active
federal award. Ifan applicant's SAM irCIgistration is expired at the firne of application, expires
duting application review, or expires any offier firrie before award, FEMA may deter -nine
that the applicant is not qualified to receive a Weral award and use that deterininadon as a
basis for inaking a Federal award to another applicant
Per 2 CYR § 25.11 0(c)(2)(H), if an applicant is experiencing exigent. circumstances that
prevents it frorn receiving a DUNS nurnber and cornpleting SAM registration prior to
receiving a federal award, the applicant must notify FEMA as soon as possible by contacting
1&5�j e e s. v and providing the details ofthe circUM'Stances that pr,event
completion of these requirernents. If FTMA deterafine„s that there are exigent circumstances
and FEMA has decided to make an award, the applicant will be required to obtain a D( JNS
number and complete SAM registration within 30 days of the fderal award datc.
S. Electronic Delivery
DHS is participating in the Grants.gov initiative to provide the grant COMRILsnity Wth a single
site to find and apply fbr grant funding opportunifies. DHS encourages or requires applicants
to submit their applications online through Cirarlts.gov.. depending on the fundhig
OPPOTILinhN .
For this ffinding opportunity, FEMA requires applicants to submit in applications through
Gjirants.gov and a final application through ND Grants.
6. How to Register to Apply through Grants.gov
For infi-wrnation on how to register to apply throu$.:,,h Grants.gov, please see time Prermirednes
L3 LaRjLM_WR&I .
7., lHow to Sulbinflit an Initial Application to 11FEMA via Grallts.gov
Standard Form 424 (SF-424) is tine inifial application For this NOFO.
FV 2021 1JSCP NOF'O Back tote ToR
Agreement No. 6545
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(3rants.gov applicants can apply orihne k.iising a %Aorkspac.e. A \%orkspa,ce is a shared. oinfine,
environnient %%here members of a, grant teani rnay sirrwltancokWy acccss and edit dHTreiill
wcb fornis " ithin an apphcafion. For, each Notice of Fun(fing Oppommily. YOU UM create
individual instances of a %%orkspace. Applicants are encouraged 10 SUbMit their initial
ar.)plicafions in (]rants.gov at least seven days before the application deadline.
In Grants.gov, applicants need to SUbmit the following; fix-111s:
* SF424., Appheation for T`ederal Assistance
* Clprants.gov Lobbying Fortn. Certification Regarding Lobbying
For further inforniafion on how to submit an initial applicatiori via Grants.gov, please see the
Preoaredness Grants Manual.
8. Submitting the Final Application in ND ("'Y'rants
After submitting the initial applicatic)n in C irants.gov, eligible applicants will be notified by
1"'EMA and asked to proceed with submitting their coffWplLte application package in ND
Grants, Applicants can register early with ND Grants and are encouraged to begin their ND
Grants registration at the tinic ofthis announcement or, at the latest, seven days before the
application deadline, Early registration will allow applicants to have adequate tinne to start
and complete their applications,
Applicants needing assistance registering for the, NE) Grants system should contact
UdVopts�fiqqp,_4hs yy or (800) 8(4076(2 55-, For step-by-step directions on using the ND .&
Grants sysient and other guides, please see hap&tl wAm#,&qy*ApjAj&u _idaq_cg:Wjsjn_oj,
disasggp:Mp,jis t.
In ND Grants. applicants will be P1'OJT1ptCd to submit the standard application information
and any program -specific information required as described in Section D. 10 ofthis NOFO,
"Content and Form of Application Submission!'. "T'he Standard Forms (SF) are auto
generated in ND Graints, but applicants may access these forms in avancc through the Forms
tat.) tinder the ffAZ ily 9 1 1 e I forms before
gip,,,,. Applicants sl ou d review these
applying to ensure they have all the infionnation required.
For additional application submission reqi,flrements, inclUding prograrn-specific
reqUirements, please refr to the subsection titled "Content and Form of'Application
SubrniSSiOrl" Linder Section D of this NOM
9. 11"fimely Receipt Re(pifirentents and Proof'of Timely Subvinission
As application SUbinission is a two-step process, the applicant with the AO R rope who
submitted the application in Granls.gov will receive Lin acknowledf.2,1CITNTIt of receipt and as
tracking IlUmber (GRANTXXXXXXXX), froni Grants.gov with the successful transinission
of its initial application. Tids notificatimn does not serve as pjproof of firriely submission, as
the application is nmot. complete until it is submittedi in ND Grants. Applicants can also
view the ND Grants Agency'Fracking Number t')y accessing the Details tab in the submitted
workspace section in Grants.gov, under the Agency Tracking NUrnber colunin, Should the
AgencyTracking Number not appear, the application has not yet migrated From Grants.gov
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20
into time: ND Grants System. Please alloA 24hours for �ouur ND Grants application tracking
number to migrate.
All applications must be received in ND G irants by 5 PM El on the ap I.Aication deadline.
Proof offirn ly submission is autornatp ally recorded by ND Grants. An electronic at ,,"alme
starrnpm is generated within the systemnm When time application is successfully received by N
Grants. Additionally, time applicant(s) listed as contacts on time application will receive a
s steam -generated emmmad to confirm receipt.
10. Content and Form of Application Submission
av Slandard equ fir° d u l/cafio a Fornis and Infornration
mw G RAN, s.G
Slip-424, Application for Federal Assistance, initial application suubirnitted through
Grantsopov
G rants. o p..,obbying Form, Ceirfification Regarding Lobbying, submitted tlmm-ough
G.irants. ov
it. ND Gm RANTS
S -4 ',4A, Budget pnf"ormmmatpon (Non -Constrmuetiorn), submitted via time forms generated
by ND Grants
For corstruction under an award, smubinit S "-424C, Budget Informmmation
(Construction), submitted via time f"orims generated by ND Grants, in addition to
or instead of SF-424A,
SF-424p. , Standard Assurances (Non -Construction), submitted d via the fbrr ens generated
by D Grants
For construction under an award, submil S -424D, Standard Assurances
(Construction), submitted via the forms generated by ND Grants, in addition t.o
of, instead of"St°-424i:
* S-I.spll.A.,, Disclosure of 1,obbying Activities, ities, submitted via the forms generated by N
Grants
tundfirect Cost Agreement or Proposal, submitted as an attachment in Nib Grants if"the
budget includes indirect costs and time applicant is required to have an indirect cost rate
agreement or proposal. if th applicant does not have or is not rcquuirod to have an
indirect cost rate agreement or, proposal, please see Section D.1 of"tfmis NOFO, "Funding
Restrictions and Allowable Costs,- for f~aurtlmer information regarding„ aHo ability of
indirect costs and whether alternatives to an indirect cost rate agreement or proposal
might be available, or contact the irrelevant p`i: MA staff identifsed in Section Gi of°this
iG FO, w& XIS Awarding Agency Contact Information" for further instructions.
Generally, applicants have to su brnit either time non construction fbrmrns (i.e., SF-424A and
SF-424B) or construction forms (i.e., SF-42 C and SF-4241)):, rrmeaning that applicants that
only have construction work and do not have any non -construction work need only submit
the construction fiorms (i.e., SF-424G and SF-424 ) and not time non -construction forms (i.e.,
SF-424A and SF-424B)�, and vice versa. However, applicants who have "o"Ih" construuctiorn
tp; , non-constructioncork under this p'mro ramrm need to uub m�nit both time constructionm and cocoon -
construction forms.
Agreement No. 6545
EXHiBlT F:
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b. Prograns-,Vpecijic Required Forms and Infi)rniation
1. IJ DEVELOPMENT. SHSP AND LIASI
As part of the F`Y 20:21 HSGF1 application process for SIHSP and LJAS1 funds. applicants
must develop fionnal Us that address the proposed investments. Failure to fulfill of all of the
terins contained in this section will be considered t)y 131-IS/FEMA in its evaluation of the
effiectiveness of the Us submitted to meet the minimurn percent spend requirement for each
National Priority Area, F"ailure, to sufficiently align projects to the National Priority Areas
and rneet the rnininiurn per -cent spend requirement will result in funds being placed on hold
until those issues are addressed.
FY 2021 SHSP and UASI applications must include one (1) H and at Ileast one (1) respective
project for each of (lie five National Priority Areas (Cybersecurity, Soft Targets/Crowded
Places, Intelligence and Information Sharing, Countering Domestic Violent Extremism, and
Ernergirig Threats) identified in this NOFO. Each of these five Us must also meet or exceed
the minimuni percent spend requirernent based on the applicant's S11SP and UASI allocation
stated in this N01"O. I'he SAA rnust submit one IJ per National Priority Area; all
projects associated with a Natimi'sall Priority Area must be submitted in the sagne IJ and
account for the relevant ininimum spend requirement as a percentage of the SHS11 or
UASJ allocation. SAAs may submit comp icte pro�ect level information at the firne of
application but are not required to do so at the time of application. However, any SHSP or
UASI application that does not include an U for each National Priority Area that meets the
uninimuni spend requirement will have that funding placed on hold (up to the National
Priority Area, or tip to 30 percent of the total awaird) until those Us and project -level details
that sufficiently address the National Priority Areas are received and approved by
DIIS/FEMA.
Each H must dentonstrafe how proposed investments:
Support terroriSin preparedness,
Support closing capability gaps or sustaining capabilities identified in the community's
THURA/SPR process; and
Support the overcoming of existing logistical, techno logic a l, legal, policy, and other
inipedirrients to collaborating, networking, sharing information, cooperating, and
fostering a culture of national preparedness with federal, state, tribal, and local
governments, as well as other regional, and nonprofit partners in of brts to prevent,
prepare for, protect against,, and respond to acts of terii-orisin, to meet its target
capabilities, SUPPOrt the natioriM security mission of'DI-IS and other federal agencies, and
to otherwise reduce (lie overall risk to the high -risk urban area, the state, or ihe Nation.
Each H MUSt CIAPI(Jhl how the proposed irWeStrnents will support the applicant's efforts to-,
* Prevent a threatened or ain actual act ofterronsm;
* Prepare for all hazards and threats, while explaining the nexus to terronsin preparedness;
* Protect citizens, residents, visitors, and assets againsa the greatest threats and hazards,
relating to acts of terrorism; and/or
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Respond quickly to save lives, [,,)rolect prol-)erty and the environment, and rneet basic
hurnan needs in the aftermath of an act of terrorisin or, other catastrophic incidents.
If not included in tire apphcation, SHS13 and UASI re6pients 171USt SUbmit complete project -
level information for cacti SHSP and UASI H as part ofthe Biannual Strategy
Implementation Repoil (BSIR) due by January 30. 2021 This inCkides Us for the five
National Priority Areas.
DHS/FEMA will evaluate the effcfiveness of thc projects submitted in support ofthe
National Priority Areas, either at the time ol'application or, as part ofthe Decernbcr 2021
BSIR, DHSTEMA will not reduce FY 2021 HSGP awards based on the effectiveness review
but will work with recil,)ients to ensure compliance with the National 11"Hority Area
requirements based on the reSUILS Ofthe effectivemess revicw. Recipients and SUbrecipients
will not be permitted to expend funding urider the National Priority Areas until the
eff'ectiveness of the proposed projects has been reviewed and conflirined by FEMA.
[L MEIVELOPMENTOF INVES11"MENTS AND PROJECTS: S1--1SF'
a Applicants MUS1 propose at least five and may include up to ten investments.
* Within each investment, applicants must propose at least one project to describe the
activities they pWi to implement with SHSP funds,, There is no fimit to tire number of'
pare, gccts that may be submitted,
* Required National Priority Area Us must includc the narne ofthe priority in time:
investment name for easy identification.
* Of the proposed SHSFI-funded investments, orie single project, within the required
Intelligence and Information Sharing National Priority Area U, must be in support ofa
designated fusion center. Recipients unust coordinate with the flusion center when
developing as fiusion center pra.�ject prior to SUbmission. See additional infbrimation on how
to develop the fusion center projects below and in the PreDaredness Grants Manual.
a All emergency coniMUnications investments must describe how such activities ahgn with
rweeds identified in their Statewide Communication Inleroperability Plan (SCIP').
Rec,ipienls must coordinate with their Statewide Interoperability C'oordinalor (Stall')
and/or Statewide Interol'Trability Governing Body (SK313) when developing an
emergency communications investment, prior to submission to ensure the project SUPPOTIS
the statewide strategy to irnprove emergency corri rri u n ical ions and is compatible and
interoperable with surrOUnding systcms. The investment narne rm,isl include the words
"ernergency conimunicafions" to easily identify any emergency communications
investrnents.
a All requested funding must be associated with specific projects, tFor each project, several
pieces ofirdbrination must be provided to subi-nit the project for consideration in the
aj:q,)Hcaflon, includingn
C) Prq, ecl narne;
c� Pro " ject description;
r, �) Subrccipient narne, if applicable;
o Recipient type (e.g,, state or local);
Project location (zip code of the primary location ofthe project);
0 Primary core capability the project supports;
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Whether the, project acfivI6es are sharcabIle and dcployable, and
Which National Priority Area (if any) the r.)FOJeCt SUPPOrtS.
Projects should describe how the pr-oposed investrnent supports closing capability p,,aps or
sustain'ing capabilities identified in the'T'l HRAISPR process.
FEMA encourages states to use any DFIS provided assessmenus such as those per brined
by DHS's Protective Security Advisors and Cybersecurity Advisors, when developing
their Us.
im, NATIONAL PRIORrry AREA III NV ESI'M11 ENTS: S11SP
States are encouraged to review the
Targeted Violence when deveioping investments.
Cybe*recur ity LJ (7.5 per eent)
At least one investment mUst be in suppon of the state*s cybersecairity effi-)rts, 1-he
investment must ineet or exceed the FY 2021 national priority percentage for
cybet-SeCffity and will also be subject to DI-IS/FEMA's evaluation (-.),f thc 0'rectiveness of
the proposed investments, Cybersecurity invcstrnents must support time security and
functioning of crifical infrastructure and core capabilities as they relate to preventing,
preparing fear, protecting against, or responding to acts oflerrorisin. Recipients and
subrecipients of FY 2021 HSGP grant awards will be required io complete tile 2021
Nationwiec i epic _ (NCSR), enabling agencies to I)enchinark and ineasure
progrc,ss ofirriproving their cybersecurity posture. 'The Chief Inforrnation Officer (CIO),
Chief Information Security Officer (C M(".)) or equivalent fior each recipient should
compicle the CSR. If t1wre is no CIO or CISO, the rnost senior cyber-security
professional should complete (he assessnient. "Flie NCSR is availalfle at no cost to the
user and takes approximately 2-3 hours to complete. 'T'he 2021 NCSR is estimated to be
open frorn October Decernber2021.
I'lie IqCSR is an anflUal requireirrient for recipients and subrecipients of'HIS(311' funds.
Additionally, IFEMA recognizes that sore SUbawards will not be iSSUed rintil after the
NCSF'� has closed. In such cases, such subrecipients will be reqUired to cc-n-liplete the first
avaHable NCSR offercd after the SUbaward has been issued by the pass -through entity.
AlthOLIgh riot required by S1,37's that did not receive I ISGP'funds, all SUFF agencies
with preparedness responsibilities are highly encouraged to participate and complete the
NCSR to evaluate their cyberse,,curity posture. For detailed inforry-iation and background
on the NC&R, please seeffi_4n.
Soft Targets/Crowded Places M (5 peircent)
Soft targets and crowded places are increasingly appealing to terrorists and other
extremist actors becaUse oft[ieir relative accessibility and the large nurnber of potential
targets. "This challenge is complicated by the prevalent Use of shniple tactics and less
sophisticated attacks, SegrnentS of 0JJT9 society are inherently open to the general public,
and by nature of their purpose do riot incorporate strict security measures. Given flic
increased ernphasis by terrorists and other extrernist actors to le vcrage less sophisticated
i-nethods to inflict harm in public areas, it is vital that the public and private sectors
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Agreement No. 6545
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collaborate to enhance security of kwations such as transportation centers. parks.
restaurants, shopping centers, special event verrues,, and sirnHar fiacilifics.
Given the increased risk to soft targets and crowded places. at least one investment ITRISI
be in support of the state's eff'orts to protect soft targets/crowded places. Additionally, the
proposed investment must rneet or excecd the FN 2021 national priority percentagc for
soft target s/c rowded places and will also be subject 1(.-) DHSIFEMA's evaluation of the
eff Oveness ofthe proposed investrnents,, Additional resources and information
regarding securing soft targets and crowded places are available thr(mgh the
HA&M,. States are encouraged to engaged
DFIS' Protective Security Advisors' security assessrnents of soft targets to tulsurc that
recoinmendalions from those assessments are taken into consideration when allocating
grant funding.
Information avid Intelligence Sharing and Cooperation IJ (5 percent)
Effigy cfive horn0and secrarity operations rely on access to, analysis of, and tile timely
sharing of ol.,)en source, unclassified, and classified inforrnation, suspicious activity
reports, lips/leads, and actionable intelligence on indicators arid behaviors to accurately
identify, assess, and rnifij..,ale as wide array of threats against, the United States, including
terrorism, threats to life, I airgcted violence, and other threats within the DHIS rnission
space. Accordingly, DFIS works diligently to enhance intelligence collection. integration.
analysis, and inforrnaflon sharing capabilities to ensure parIners, stakeholders, and senior
leaders receive actionable intelligence and information necessary to inform their
decisions and operations. A critical and statutorily charged mission of DFIS is to deliver,
intelligence and information to Weral, state, local, and tribal governments and private
sector patiners. Cooperation and inforrnation sharing arnong state, rederal, and lcxal
paii,ners across all arenas of the horneland security enterprise, including counterteirrorism
including both international and domestic teirrorisat, cybersecurity, border security,
transnational organized crime, immigratiors enforcement, economic security, and other
areas is critical to horneland security operations and Itie prevention of, preparation Im,
protection against, and responding to acts of terrorism, and other threats to life, and
criminal acts of targeted violence.
Given the irriportance of information sharing and collaboration to effective horneland
seCffity solutions, at least one iinvestment must be in supj,,.,)orI of the slate's of brls to
enhance information sharing and cooperation with DHS and other ficderal agencies. As
noted above, ffiis requireinent inust include at least one dedicated fusion center prqV.,.,cI.
Additional instructions ors development ofthe fusion center project can be found below,
Applicants rriust jLlStifpet-suasively how they will contribUle to the infbirmation sharing
and collaboration purposes of the investrnent and a culture of"nalional prepareAriess.
Additionally, the proposed investment MUSt meet or exceed the FY 20�21 nafionM priority
percciritage for- information sharing and cooperation with DFIS and will also be subjcct to
DHS/FEMA's evaWaliori of thc effectiveness of the proposed investments. Additional
resources and inl'brTriation regarding collaboration and inffirmation sharing, are available
through the Department's Q,fig A(j jXqppg
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Dornestic Violent Extrernisirn 1113 (7.5 percent)
As stated in the October 2020 DI IS[ lorneland Threat Assessirient. dornestic violent
extremists, including ideologically motivated lone offienders and sawall groups, present
the most persistent and lethal terrorist threat to the Horneland. These violent extremists
capitalize on social and political tensions. which have resulted in an elevated threat
envirorwinent. They utilize sociM niedia platforms and odher techm,flogies to spread viole"m
extrernist ideologies that encourage violence and influence action wilhin, the 1-hiked
StatesT'he COVID- 19 pandern ic has Further created an environment that may lead to
accelerated mobilization to targeled violence and/or radicalization to dornestic terrorism,
inchiding driving lawful protests to incite violence, intimidate targets, and prorriote their
violent extremist ideologies.
Given the rise of domestic violent extrernism in recent years, at least one investmCnI mUS1
be in support of the siate*s efforts to cornbat the rise, influence, and spread of donaestic
violent extremism. Additionally, the proposed investment must rneet or exceed the FY
2021 natiorial priority percentage for domestic violent extremisin and will also be sub,ject
to Dl-1S/F`EMA's evaluation of the effectiveness ofthe proposed investments.
Please note that there currently is not as "Domestic Violent Extrernisin" lnvcsonentType
option in the (3rant Rep:)orting "I'col (CiRT). Instead applicants should select the,
"Standard" Investment Type and clearly name the U as "Doinestic Violent Extremism
Priority Area"' to ensure it is appii--opriately accounted for during FEMA's administrative
and e5ectiveness reviews.
Emerging Threats U (5 percent)
The spi-cad of rapidly evolving and it technologyµ equipment, techniques, and
knowledge presents new and emerging dangers for horneland security in the years ahead.
Terrorists, criminal actors, and for-eign adversaries continue to ufflize, opert source and
other technologies to spread raisin fionnation and sow discord in the (Jrthed States. These
actors also remain intent ors acquiring WMI . ) capabilities, and rogue nafions and non -state
actor's are aggressively working to develop, acquire, and modernize WMDs that they
could use against the I lomeland. Meanwhile, biological and chernical rnalerials and
technologies with dual use capabilities are snore accessible throughout the global Market,
Due to the l-.)rofiferation of such infortnation and technologies, rogue nations and non -
state actors have morc opporturfities to dcvOop, acqu,ire, and USe WIVIII)s than ever
before. SimHarly, the prohf.rafion of UASs, arfificial intelligence, and biotechnology
kicrease opportunities ofthreat aclor's to acquire and use, these capabilities against the
United States and its interests,
Given the increased risk offl,-iese einerging threats, at least one investment must be in
support of the state s efforts to address emcrging threats, Additionally, the proposed
investment must meet or exceed the FY 20,21 national priority percentage flor, emerging
threats and will also be subject to DHS/FEMA*s evaluation ofthe effectiveness of the
proposeA investments. Additional resources and information regarding cmerging threats
are available through the Countering Weapons of Mass Destruction Office and the
Cvbersecuritv and Infrastructure SecurjbLASency.
FY 21121 11SGP NOFO Back t
Agreement No. 6545
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iv. DEVIEI.,01[1�%IEN'I'OF'INVI-"S'I'Mt',NTSANIra PROJIrt.,c,rs:l.,pASI
* Applicants nitist propose ai least five and may include tip to ten inveswiletits.
* Within each investment, us -ban areas must propose at least one proJect to describe the
activities they are planning to implcment with L'ASp flunds. There is no fimit to The
n1uniber of proJects that may be stsbinitted.
* Required National Priority Area US [IIUSt inClUde the narne of the priiority in time
investrnent naine for easy idenfification.
* Ofthe proposed proJects, urban areas are required to propose one sirlgle� project, as part
of the required intelligence and infonnation sharing IJ, i[I SUPPOft of a designated fusion
center within the urban area, if applicable. Recipients must coordinate with the Fusion
center, when dcveloping as fusion center projiect prior to submission, See additional
information on how to develop fusion center inve,stmcnts Mow and in the Preparedness
Grants Manual.
* All eMergency commUnications investnients must describe how such activities align with
the needs identified in their SCIP. Recipients must coorclinate with their SWIC and/c)r
Sit; B when developing art emergency communications investrnent prior to Submission to
enSUre time project supports the statewide strategy to improve emergency comm un icat ions
and is cornpatible and interoperable with surrounding systems. The investment narne
MUSt include the words "ernergency cornni urd cations" to easily identify any etnergency
communications investments.
All requested Funding must be associated with specific projccts. For each project, several
pieces of information must be provided to submit the project for consideration in the
application, including:
o Project narne;
o Project description
o Subrecipient r1arne, ifapplicable;
Recipient type (e.g., state or local);
Project location (zip code of the primary location ofthe pr(�ject);
Primary core calm ability the project supports;
Whether the project activities are,, shareabic and deployable; and
Which National Priority Area (if any) the proJCCt SUpportS.
Projects should descritx how the proposed invesurnent SLAPPOTIS closing capability gaps or
sustaining capabilities identified in the Tl IIRA/SPR process.
FEMA encoutrages states to use any DFiS provided assessments, such as those Ix.rforTned
by MIS's Prolective Security Advisors and Cybersecurity Advisors, when developing
their Us.
V. PRIORITY INVESTMENTS: IJASI
..... . . . ... . .... . ........... . ............. . .......... .. . .........................................
F I igh-i-isk urban areas are encouraged to review the Strategic Framework for Countt&ns
Terr,Q, ' ..,a_QLTAmv.1d_ Moo, when developing investments.
Cybersecurity IJ (7.5 pervent)
At least one investment niust be in sLq,,)porI ofthe urban area's cybersecurity effcms. The
investment must meet or exceed the FY 2021 national priority p.ercentage for
cyl,.)erseWrity and wiill also be subject to DFIS/FEMA's evaluation of the effiectiveness of
the proposed investments. Cybersecurity invesirnents must supl.x)rt the security and
FV 2021 HSGII? NOFO Back t2jhe To2
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fluncfioning of critical infraStIrUCtUre arid core capabilities as they relate to preventing.
preparing for, protecting against, or, respondirij.., to acts ofterrorisin. Recipients and
subrecpicnls of'FY 2021 HSGP awards will be rcqLflrcd to cornplete the 2021
Nationwide Cvbersecurity Review, enabling agencies to benchmark and incasurc
progress of inqnroving th6r cyberseCUHty POStUre. The C10, CISO or eqUivalena for eacti
recipient should complete the CSR. Ifthere is no C'10 or CISO, the niost senior
cybersecurily I,.)rofessional should coinplete the assessm(.,.nt. 'The IqCSR is available at no
cost to the user and takes approximately 2- 3 hours to coryiplete.1-he 2021 NCSR is
eStin`wated to be open from October Decernber 202 1.
The NCSR is an annual reqUirement for recipients and sui)recipients ofFISCiP funds.
Addition0y, FEMA recognizes that some subawards will riot be issued uinfil after the
1,4C'SR has closed. In SUCII cases, SUCh subrecipients will be required to conipMc the first
available NCSR offered after the, subaward has been issued piny the pass through entity.
Although not required by SUT-1 s that did not receive FISGP ffinds, all StATagencies
w4h preparedness responsibilities are highly encouraged to participate and complete the
N(."SR to evaluate their cybersecurity poslurc. For detailed information arid background
on the 114CSR, Please see 113 439,,
Soft TargetsK.'rowded Places LJ (5 peireent)
Soft targets and crowded places are increasingly appealing to terrorisis and other
extremist actors becausc., of their relative accessibility and the large number of potential
targets. This challenge is complicated by the l,.)revalent use of'simple tactics and less
sop hisficated attacks. Segments of our society are inherently open to the gcncral public,
and by nature of their, purpose do not incoi porate strict security measures. Given the
increased emphasis by terrorists and other extremist actors to lcverage less sor.4iisficated
inethods to inflict harm in public areas, it is vital that the public aind private sectors
collaboratc to enlmnce security of kxations such as transportation centers. parks,
restaurants, shopping centers, special event venues, and sirnilar facilities.
Given the iricreased risk to soft targets and crowded places, at least one investment 111USt
t�)c in suppoirt of ttie urban area*s eff6ls to protect soft targets/crowded [,:4aces,
Additionally, the proposed investment MUSI meet or excecd the FFY 2021 national priority
perc,entage fbr soil targets/crowded places and will also be subject to DIMETMA's
cvaluation ofthe effectiveness ofthe prop oscxl investments, Additional resources and
infbrrnafion regarding SeCUrillig soft targets and crowded places are available through the
Information and Intelligence Sharing and COOPeration U (5 percelat)
Effiective horneland security operations rely on access to, analysis of, and firnely sharing
of'open source, unclassified, and classified information, suspicious activity reports,
tips/leads, and actionable intelligence on indicators and behaviors to accurately identify,
assess. and mifigate a wide array of threats against The United States, including terrorism,
threats to life, targeted violence, and other threats within tire DHS mission space.
Accordingly, DI IS works diligently to enhance intelligence collection, integration,
arialysis, and inforynation sharing cal,,mbilifies to ensure partners, stakeholders, and senior
FY 20211 IISGP NOF01 Back to the Top
Agreement No. 6545
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leader's receive actionable intelfigcrice and illf0l'Mation necessary to inforril their
decisions and operations. A critical arid statutordy charged mission of'DIIS is to deliver
intelligence and information to federal, state. local, and tribal goverrullents and private
sector partners. Cooperation and information sharing among state. federal, and local
partners across all areas of the horneland security enterprise. including counterteff'or-i sill.
including both international and domestic terrorism, cybersecurity, transnational
organized crime, econornic security, border security, immigration enforcement. and other
areas is critical to homeland security operations and the prevention oC preparation for,
protection against, and responding to acts ofterrorisrn. and other threats to lifb and
criminal acts of targeted vioknce,
Given the importance of information sharinmg and collaboration to effective horneland
security solutions, at least one investment must be in support ofthe urban area's cffolls to
enhance information sharing and cooperation with DI IS and othcr federal agencies. As
noted above, this re uirenient rnusi include at least one dedicated flusion center project.
Additional instructions on development ofthe fusion center project can be found below,,
Al,,)pkants mustjustify p,,)ersuasively how they will contribute to the information sharing
and collaboration purposes of ahe investment and a culture ofnational preparedness.
AddifionaHy, the proposed investment must meet or exceed flee FY 2021 naflonal priority
percentage for infiortnation sharing and cooperation with DFIS and will also be subject to
131-ISTEMA's evaluation of the effectiveness of the proposed investments. Additional
resources and infom'iafion regarding collaboration and infibrination sharing, are available
through the Depariment"s Office of Intelligence and Analysis.
Domestic Violent Extremism IJ (7.5 percent)
As stated in the Octobeir 2020 DFIS Homeland Threat AssessiTlent, dornestic violent
extren'Osts, including ideologically motivated lone offenders and small groups, present
[lie ITIOSt persistent and lethal terrorist threat to the Hc)melarid. These violent extremists
capitalize on social and poRtical tensions, which have resulted in an elevated threat
environment. They utifize social media platforms and other- technologies to spread violent
extrernist ideologies that encourage violence and influence action withirl time United
States. The COVID- 19 pandemic has further created an environment that may lead to
accelerated mobilization to targeted violence and/or radicalization to dorriestic terrorism,
including driving lawful protests to incile violence, intimidate targets, and prornote their
violet -it extremist ideologies.
Given the rise of domestic violen,t extremism in recent years., at least one investment must
be in support ofthe urban area's Obt-ts to combat the Ilse, inflUence, and spread of
dorriestic violent extrerniSM. Additionally. the proposed invcstment must meet or exceed
the FY 2021 national priority percentage for domestic violent extreunism arid wWl also to
subject to DHS/FEMA's evaluation of the effectiveness ofthe proposed investments.
Please note that there currently is not a "'[Domestic, Violent Extremism" Investment Type
option in the CIRT. Instead applicants should select the "Standard" Investment'Type and
clearly name the IJ as "Domestic Violent Extremism Priority Area"" to ensure it is
appropriately accounted for during FEMA*s administrative and effectiveness reviews.
FY 2021 HSGP NOFO Back to the T
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Agreement No. 6545
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Enrierging "Thireats 1.111 (5 percent)
'n-e spread of rapidly evolving and innovative technology, equipment. tech n iq ties, and
knowledge presents new and ernerginj,; dangers for homeland security in the years ahcad.
Terrorists, criminal actors, and foreign and continue 10 Utilize open source and
other technopogies to spread rnisfiflbrination and sow discord in the L.Mited States. These
actors also rernain intent on acqUiring WMD capabilities, and rogue nations and non -state
actors are aggressively working to develop, acquire, and Ynodernize WMDs that they
could use against the I forneland, Meanwhile, biological and chemical materials and
te-ch no logics with dUal use capabilities are more accessible throughout the gI�obal market,
Due to the proliferation of sucl-i infi-n-mation and technologies, rogue nations and non -
state actors have more opportunifies to develop. acquire, and uise WMDs than ever
before. Similarly, the proliferation ofiJASs, artificial intehigence, and biou.,chnology
increase o1pportunifies of threat actors to acquire and use these capabilities against Clyne
L)nited States and its interests.
Cirven the increased risk of these emerging threats, at least one investment must be in
support of the urban area's effbrts to address ernerging threats. Additionally, the proposed
investment Must meet or exceed the FY 2021 national priority perceniage for emerging
threats and will also be subJect to DHIS/FENA's evaluation of the effiectiveness of 1he
proposed investments. Additional resources and inforination regarding emerging threats
are available through the Countering We apgns of Mass Destruction Office and the
vi. DEVELAWMEN'Toff" IFUSION CENTER 1'ROJECTS: S11SP AND UASI
Happlicalale, each apl.flicant rnUst identify as fusion center project (fiat w0l:
* Indicate aligntTient to as designated Fusion, Center;
* Provide both as briefnalTative description and funding iternization fior the proposed
[°rrqjcct activities that directly support the desip ,nated fusion center; and
P
* T'he descriptive narrative and the financial itemization should align improvernent or
sustainment requests with flusion center activities as they relate to the Fusion Center
Perforrnance Measures found in the ! pal.. �ftss G.rants Manual.
�Yample FAwsion Center Funding, fte"fizanti on
A saniple project description and funding iternization are below. For Che itemized pro ' lects,
clearly identify the anticilpated fusion center perforrnance improvernent or sustainment as as
result of the proposed furiding.
The X F-usion enhancement pr(iject willfiind:
* Sal al,ies, benefils, and trainingfir Xnurnber d.#Tusion Center iniellig, ence onalySts
e Travel costs associaled wiihfiusion cemer onaljw training
* This project will directly sustain the (,,'enter's current capahilifies andperlbrmance
and directly ahl'�?,,ns with pe�fornwnce measures 202LXXX
a Ole anticipate seeing an improvement in the qualit.), and quatif ity of analyfic,
produclic)n andresponses to requesisfor h?formation as as diret:1 result al the
finding of this project
Back �q.LhqJ9p
FV 2021 HSGP N()FO
Agreement No. 6545
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The funding itemizatioin for a fusion center PIX)JeCt ShOUld include the annount and percent of"
each rclevant solution area. As an examl,-.0e�
.................................... ....................................................................................... ............................................................................. ..... .... ..... . ....
.S'olution Area andAonaunt ;)TP-r(70'S-e"4'T
............. ...— . . ..................................................................................................... —
Ilercedit qf 11'rqj,;o.Yed
Fun
....................... ............ ..................................................................................... ......................... .... . .... . ...................................... I
Fundiiii
. .............................................................................................................. ...:,
2 .......................................................
mingl� T ....... . . ................................
.
S10,000
....... . . .. ...................................
................................... . .. . . ..... .................... .... 2%
... . . . ..... . . . ...................................................
............................................................. . ......
organk�71"O`n
S 2 0 0 0 0-0",
4-8 %
............................ I ..........................................................................................................................................................
Equil-nnent.-
1117T:;;�;'17 . ........... I ............................................................................................ . .....
.......................................................... . . ...... . .....
S200,000
. .... . .. ......... — . . .. . ..................... ...................
. ............................................................................................................................................................................
-.18%
..................................................... ................ -
lng��
............ ............... . . ...........................................................................................................................................................
S10,000
. ... . . . . ..... . ...... . . . . ... . ... . ...........
. .............................................................................. . ........................................
Ex er,tses'
so
0%
... ....................................................................................................
TotaT ..........................
........................... ........... ........... ........................... ...............................................................................................................................................................................
S420,000 ....
........ . ........................................................................... ........................... ..........................
100%
..... . .............. . .. .................................................
VIL COMPLJI�'.TING US IN TIHE G'RMN'r R.EPORTINGTO01., (GR'T)- S11SP AND UASI
In the Related Documents section of the Grants.gov posting, applicants can find the D
terrIplate and instructions for collecting the required inforrnation for inveStMents and
prqjects. Additionally, applicants should u(ifize the Project Worksheel located in Grants.gov
posting to assernble the information required for each project, which will facifilate the rnput
ofthat infortnation into the GRT.
Appftants must ensure the appropriate National Priority Area "Investment Type- (Overview
77b Investment 1qffirmation Section) is selected for the corresponding National Priority
Area (Cybersecurity, Soft TargetsX.,rowded Places, Information and Intelligence Sharing and
Cooperation, and ErnergingThreals). Important note: there caurrently is not a " Dora estic
Violent Extremism" Investment `Fype option. Applicants should instead select the
"Standard" Investment Type and clearly namie the U as "111 ciimcstic Vicideral Extremism
Priority Area" to ensure it is appropriately accounted for during FEMA's
administrative and effectiveness reviews. All non National Priority Area Us should have
the "Standard" Investment'] ype option sciected.
mitt. DEVELOPMENT OF(I ONCEPT OF OPERATIONS FOR 0111"S("J'Y
As pasi of the FY 20,21 OPSG application process, each eligible local unit of governrinent at
the c(::)unty or- ILderally recognized tribal government level must develop as strategic plan
called a Concept of Operations (CONOP)/Application, which is a formal proposal of action
to address a specific situation and fonns the basis for Operations Orders, in coordination with
state and fe�deral law enforcement agencies, to include, bL$t not limited to C1311,A)S13P.
CON01's that are developed at the COUnty level should be inclusive of city, county, tribal,
and other local law enforcement agencies that are eligible to participate in OPSG operational
activities, and the CONOP/A pp I i cation should describe participating agencies in the
F"Ixecutive, Surnnnary�
C01140FI/Application details should includIc the narnes of the agencies, points of , contact, and
individual flunding requests, All C019OPs/A ppl icat ions inust be developed in collaboration
with the local USBP sector office, the SAA, and the local unit of j..:Yove.1rnment, Requests for
funding in CON(3111sAppficafioins must be basedli on risks and the operational enforcement
Support requiremcnts of its corre'sponding LJSBP Sector, as well as the national priorities
identified below. ( �Sp�: P Sector offices will forward the CONO to USBP 1-4eadquarters for
FY 2021 HSGP NOS" O Back u) the..Tgj�
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Agreement No. 6545
EXHO"r F
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vetfing and coordination. Applicants "ill forward corresponding OPSG Applications to the
SAA for submission to FEMA. USBP I leadquarters will reconcile 0 submitted CONOF's
with the OPSG Applications. FEMA will revuew and evaluate all CO and OPSG
Applications and funding wiH be allocated based on the review and selection criteria
identified in this N01"O.
OPSG Applicants will be required to clearly articulate avid identify how the CONOPs
will address the naflonal priorities identified below.
Information and Intelligence Sharing and Cooperation
Effective border security operations rely on access to, analysis of, and the timely sharing
of open source, unclassified, and classified information, suspicious activity reports,
lips/leads, and actionable intelligence on indicators and behaviors to accurately iderifify,
assess, and rnifigate a wide array of thireals against (lie United States, inclUding terrorism,
threats to life, targeted violence, and other threats within the [A N in ission space.
Accordlngly, [A -IS works diligently to enhance intelligence collection, 4itegration,
analysis, and information sharing capabilities to ensure partners, stakeholders, and senior
leaders receive actionable intelligence and information necessary to infomi their
decisions and operations, One critical. statutorily required MiSSiOrl OHM IS is to deliver
intelligence and information to federal, state, local, and tribal govcninients and private
sector partners, Cooperation and infbrniation sharing aniong state, federal, and local
partners across all areas of the homeland security enterprise, inclUding both international
and domestic terrorisrn, cybersecurity. transnational organized crime, economic security,
Disorder security, irruinigration enforcement, and other areas is critical to horneland security
operations and the prevention of, preparation for, protection again,st, and responding to
acts of terrorism, and other threats to Hc and criminal acts of targeted violence.
Given the importance of infortriation shating and collaboratiotl to effective horneland
security s6Mioins, the CON OP must support the recipient's efforts to enhance
infbi-mation sharing and cooperation with MIS and other federal agencies. Applicants
must,jusfify persuasively how they will contribute to the inforination sharing and
collaboration purposes of the OPSG program and as culture of national preparedness.
Additional resources and information regarding collaboration and information sharing are
available through the Department's Office of Intelligence and Analysis.
Emerging'11reats
'['lie spread of rapidly evolving and innovative technology, equiptnent, techniques, and
knowledge presents new arid cinerging dangers for horneland security in the year's ahead.
'Ferrorists, criminal actors, and foreign adversaries continue to utilize open source and
offier technologies to spread misinfortination and sow discord in the United States. These
actors also ren-tain intent on rernain intent one acquii1ng WMD capabilities, and rogue
nations and non. -slate actors are aggressively working to develop, acquire, and modernize
WMDs that they could Use against the Homeland, Meanwhile, biological and chemical
materials and technologies with dual use capabilities are more accessible throughout tile
global snarket. Due to the proliferation of such information and technologies, MgUe
nations and non -state actors have more oppoTlunifies to develop, acquire, and use WMD: s
FY 2021 11SGP NOFO to .he
Agreement No. 6545
EMisi::-irr F:!'
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than ever before. Similarly. the prcflifierafion of'UASs. artificial imelfigence, and
biotechnology incrcase opportunitics ofthreal actor's to acquire and use these calmbilifies
against the L)nited States and its interests.
Given the increased risk of these emerging threats, the CONOP, rnust be in support
of the recipient's efforts to address emerging threals. Additional resources and
information regarding einerging threats are ava[Hable through the Countering
.P
Weaoons of Mass Destruction Office anid the Cvlaersecurity.,,and Infrast cture
Security Agengy.
IX. DETAILED Budget
Appficants must provide budget summary worksheets for all flunds requested at (lie firne of
application. The budget summary worksheets must be complete, reasonable, and cost-
effective in relation to flic proposed pirojcct and should provide the basis oftornputation of'
all project -related costs (including management and administrative costs), and any appropriate
narrative, FEMA must be able to thoroughly evaluate the projects being submitted based on
the information provided. FIEMA rnust be able to determine how much funding is being
passed through to subrecipicnts for each sub progranri (L)ASI, SUISP, OPSG). Consequently,
applicants must provide an appropriate level of detail within the budget SLIMmary worksheets
to clarify what will be purchased and spent. Sample budget summary worksheets are
available on the grants.gov posting fbr the 1,-iSGP in the Related Do. cumenis tab and may be
used as a guide to assist applicants in the preparation of budgets and budget narratives.
11. Other Subimission Requirements
Einergency Communications Investments
If an entity uscs HS(31? funding to support emergency cornmun ical ions investMents, the
applicant inust describe in the investment how proposed COMMunications investments align
to needs identified in their SCIP, Effective project aliglITTlent will require advance
coordination with the SWIC and consultation with governing bodies such as the S1GB or
Statewide Interoperabili(y Executive Cominittee (SIE( I ), as they serve as the primary steering
group for the statewide interoperability strategy. Additionally, recipients should consult
subject inatier experts serving on governance bodies, such as broadband experts, chief
information officers. representatives from utilities, or legal and financial ex pe r1s. when
developing proposals.
12. Intergovernmental Review
An intergovernmental review May be required, Applicants rnust contact their state's Single
Point of Contact (SPOC) to comply with the states process under Executive Order 12372
(See 11mLL
Ililp.,,5://www.wliiteh u e. 12-g.p -4 13-20,.pdf).
. ... ... ll.p.loads/2020"/�"0"""`4,`/""SPOC
........................................... . .. ....... ................ . ........... ........... ...... .................... - .. . .......................... ................................... . . . ..... . ..... . .......................... . . . .................. . ......................
13. Funding Restrictions and Allowable Costs
All costs charged to awards covered by this NOFO must comply with (lie Uniform
Administrative Requirenwnts, Cost Principles, and Audit ReqUirements at 2 C.F,R,. Part 200,
uirless otherwise indicated in the NOFO, the terms and conditions of 0-we award, or time
Preparedness Grants ManuaL This includes, among other requirements, that costs must be
FY 2021 HSGP NOFO RadlUbcdo
Agreement No. 6545
EXHUMT F
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incurred, and products and services niust The delivered, within the period of'pe-g-foirmance of
the award. See 2 CFA. § 200,403(h) (rcferring to budget periods, %%hich ft)r FIE,11MA and
Linder this program is the SaIne as the period of'perfon-nance).
I`e,deral funds inade available througli this award may be used for (lie purpose set fonh in this
NOFO, the Preparedness Grants Manual and thc tcrips and coinditions of the award arid must
be consimeart w4h the. statutory authority for the award, Award funds may not be uised for
nnatching funds fc)r any other Weral awar-ds, lobbylng, or intervention in federal regulatory
or adjudicatory proceedings. In aMfiowi, fderal funds may not lie Used to some, the Federal
Government or any other government enfily. See the Preparedncss Grants Manual for more
hiforination on fiUnding restrictions and allowaWc costs.
a. Probibitions on Expending! H,!"'MA A i4wrd FWnds.for Covered Teleconontunications
11E'quipment or.Servh,.,i�f
Recipients and subrecipients of FEIMA federal financial assistancc are subject to the
prohibitions described in section 889 offlic John S. McCain National Defense Authorization
Ap;_krfiscal Year,201 IJMQ , ), Pub. L- No. 115-232 (2018) and 2 CYR §§ mm
AA
200,216, 200326, 200,471, and Aprx:ndix 11 to 2 C.F.R. Part 200.13eginning August 13,
2020, the statute,.... as it applies to FEIAA recipients, subrecipients, and their contractors and
subcontractors prrohibits obligating or cxpcnding federal award funds on certain
telecommunications and video SM-Veillance products and contracting with certain entities for
national security reasoins.
Effective August 13, 2020, FEMA recipients and subrecipients rnay KIM USe any F1 "MA
fUlICIS Linder open or new awards to-
(1) PIOCUM or obtain any equipment, syslern, or service that uses covered
le1ccommuinications cqLdprnent or services as a substantial or essential component of
any system, or as critical technology of any system,
(2) Enter into, extend, or renew a contract to procure or oblairi, any equipment, systern, or
service that uses covered telecommUllications eqmprrient or scrvices as a substanfial
or essential componcrit of any systeni, or as crifical technopogy ofany systein; or
(3) Enter into, extend, or renew contracts with endfies that use covered
telecommunications equipment or scrvices as an substantial or essential componera of
any systern, or as orifical technology as parl ofany system,
i. RF'PI,ACOEMF.,N'T'pEQ,,tjtii',m]EN'111"ATI)Sll;'.IRVII�(.'ES
FEMA grant funding inay be permilled to prOCUre replacement equipment and services
impacted by this prohibition, provided the costs are otherwise consislent with the
requirements of (lie NOFO and the e!W%oppss,Qrants'-MMMiki.
FY 2021 HSGP NOFO, Back 101he lop
Agreement No. 6545
E"XI i 1111 "T F
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Per section 889(f)(2)-(3) of the FY 2019 NDAA and 2 C.R11, § 200.216, covered
teICCOMMUnic,ations equipment or scrvices jincans:
L 'I'elecoiTii,iiii,ruiicati(,)tis equipment produced by Huawei Technologies Company or
ZTE Corporation, (or any subsidiary or affihate of such entitie);
iia For thc,purpose of'pubfic safety, security of'Government facilities, physical
security surveiHance of'crifical infi-astrUcture, and other, nafional security
pUrposes. v i dco surve i I lance and telecorn mu ri capons equ ipment produced by
Hytera Communications Corporation, Hangzhou Ilikvision Digi(M '"I I ecluriology
Coiq,pany, or DahuaTechnology Company (or any subsidiary or affiliate of'such
entities);
hi. Telecommunications or vWeO SUrveillance services provWed by such crififies or
using such cquipnient: or
iv. Telecommunications or video surveillance eqUipfflent or services produccd or
provided by an crifity that the Secretary of'Defense, in coil su hation with the
Director ot`Natiirwnau Intelfigence or the Director of the Federal Bureau of
Investigation, reasonably believes to be an entity owned or controlled by, or
offierwise connected to, the Peorple's Rqmbfic of China.
Examples of the types of products covered by this prohibition include phories, internet, video
surveillance, and cloud servers when produced, provided, Of- Used by the entities Ilisted in the
definition of" cover�ed teleconirn un ical ions eqUipMent or services. -See 2 CER. § 200A71
b. 1,1re-AwaM Co,,Mv
Pre -award costs are aflowable only with the prior written approval of'1131-ISTEMA and as
included in the award agreement. To rcqucst prcward costs, a written request rriust be
included with the application, signed by the AOR. ofthe enfily. The petler MUS1, outfine what
the purr; -award costs are fior, including a detailed budgct brcak� out of'pre award costs from the
post award costs, and a justification fbrapprovaL
c. Manageovent and'Administi-afion (WA) Costs
Management and administration (M&A) activities are: thosc directly relating to the
Management and administration of HSGP funds, such as financial managernent and
monitoring. A maxiinum of ul,) to five l,-)ercent of'HSGP funds awai ded may be retained by
the state, and any funds retained are to be used solely for M&A pturposes associated with the
HS(313award. Subrecipients may also retain a maxitnurn Of LIP 10 five jxrcent of the ftinding
passed through by the state solely f6r M&A purposes associated with the 14SG11 award,
Recipients or subrecipients may apply or credit M&A, fundinf..,, toward the recipient's
requirernew to allocate funding toward the five National Priority Areas. For example, ifa
recipient s1wnds $5,000 to manage or administer its fiunding dcdicatcd toward its enhancing
cybersecurity investment, the recipient may credit that funding toward its requirement to
allocate at least 7.5 percent of its award to the enhancing cybersecurity National Priority
Area.
FT 2021 HSGP NOTO Back to the'1,02
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Agreement No. 6545
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A stale's I-ISCil" funds for M&A calcuiation purposes iTIClUdes the total of its SI-ISP. LJASI,
and 013SG awards. While the SAA may retarn up to rive percent of thls total flor M&A. the
state inust still ensure that all subrecipient award arnounts rneet flIC Mandatory rnitlillIUM
pass-,thl'-OLI gill requireimemts that are applicable to each I JSGP prograin, T'o fneet this
requirement, the percentage of'SI-ISP and UASI funds passed through to local or tribal
jurisdictions Must be based on flic state's total HSGIII award prior to withholding any M&A
fri retaining these funds, states may retain as maxii,nuni of 2.5 percent of the OPSG allocation,
which tnust be withheld fi-orn the p,,.diss-ifirough to each subrecipieta county or tribe in an
equal percentage, The SAA rnay also retain additional funding from its SHSP award to
nianage and administer the OPSG award,, burnt that additional amount is also capped at art
anioum equal to 2.5 percent ere the OP SG award, ExaMpleS applying this principle:
SAA 1:
SHSP: $1,00,000 OPS(3: $2,500,000 IJASI: $2,500,0,00
MA Maxinium: $300,000 (5 l-xi-vent of $6,0001,00)
Maximum M&A for SFISP --- $50,000,
Maximum M&A for OP,SG $125,000. Ofthat artiount, $62,500 (2.5 percent) may be
retained from the OPSG allocation, and the other $62,500 would come frorn the SHSP
allocation, Any arn(Aint Used to inanap .,e and administer OPSG that is charged to SUISP
may be above and beyond the $50,000 avaihibic to manage the Sl--iSP allocation.
Maximurn M&A for UASI = $125,000,
glum
SIISP- $3,500,,0,00 OPSG: $1,000,000
M&A Maximurn, $225,000 (5 percent of $4,500,000)
Maximum M&A for SFISP $175,000
Maximum M&A For OPSG $50,000. Ofthat amount, $25,0100 (2.5 percent) inlay be
retained from the 013SG aHocation, and the other $25,000 would corrie froin the SI-ISP
allocation. Any amount used to manage and administer OPSG that is c[mrged to SHSP
may be above and beyond the $175,000 available to manage the SFISPallocation.
HSGP rec,,ipienls are also reminded that any M&A charged to a recipient's or subrecipienCs
UASI ffinding mutst I)e directly allocable to administration of the UASI grant progirarn and
cannot be used to cover II .A costs that are directly allocable to SFISP or OPSG funding.
Similarly, any M&A charged to as recipient's or subrecipient's SIA or 01ISG Funding
cannot be used to, cover M&A costs directly allocal,,!)Ie to LJASI funding.
Additionally, if a stale/territory receives Nonprofit Security Grant Program (NSGP) funding,
it may Use SFISP M&A Funding to cover M&A costs related to the managerrient of'IqSGP-
Stale awards, and UASI M&A funding to cover M&A costs related to the inanagement of
NS(]P-(.,Jrban Area awards.
FY 2021 IISGP NOFO Back jg_Lhe To2
Agreement No. 6545
M
but to the extent that there is any conflict, between Cl 416 and this NOFO, the requirements
of this NOFO will apply to FY 2021 awards made under this NOFO,
d. Indirect Facilities & A dinin, islrulive (IF&A) Costs
Indirect costs are allowablc under tl-fls program as described in 2 C.F.R. Part 2001. including 2
CYR § 200.414. AplAicants with a current negotiated indirect cost rate agreement that
desire to charge indirect costs to an award must provide a copy offficir ncgolialed indirect
cost rate agreement at the fime of application. Not all applicants are reqUired to have a
current negotiated iridirect cost rate agreement. Applicants that are not required by 2 (_F.R,
Part 200, to have a negotiated indirect cost rate agreement but are required by 2 C.F.R. Part
200 to develop an indirect cost rate 1°)roposal must provide a copy oftheir proposal at. the time
ofapphcafion. Applicants who do riot have a current I)Cg()fiaIcd indirect, cost rate agreement
(including a provisional rate), and wish to charge the de mar imis rate inust reach oul to the
FEMA Grants Managernem Specialist for Furthcr instructions, Applicants who wish to use a
cost allocation plan in lieu of an indirect cost rate must also reach out to the FEMA Grants
Management Specialist fior further instructions. P,os(-award rcqucsts to charge indirect costs
will be considcred on a case -by -case basis and based Upon thL submission ofan agreement or
proposal as discussed above or based upon on tine de rninimis rate or cost allocation plan, as
applicable.
Funds 7'j-ejnVi?r Restrictilon
The recipient is prohibited fir,own transferring funds between programs (includes SHSP, UASI,
and 0I)SQ. Recipierits can submit an investment/project where funds corne frorn ITRAWPIC!
funding SOUrces (e.g,,, SHS111 and UASI), however, recipients are not allowed to divert
funding firom onc prograrn to another due to the risk -based furiding allocations, which were.,
inade at the discretion of" DFIS/FEMA.
e. 011ter Dh,ect Cosls
1. PLANNING
I'llant-whig costs are allowed under this prograrn. Please see Elie Preparedness is Manual
fbr more infiormation,
IL C111IRGANUKrION
Organization (,-,osts are allow cd under this prograin. Please see the Preparedness Grants
Manual for more information.
iii. EQuIPME-Wr
E"quipment costs are allowed under this prograrn. Please see the Pre® varedness Grants Manual
for more information,
General Purpose Equillpment
FISGP allows expenditures on geneiral put -pose equipment ifit aligns to and supports one or
more core capabilities identified in the Goal and has a me urea to terrorisiri preparedness.
(3eneral purpose eqUiptnent, like all equipment funded Under (he HISGFI, must be sharable
FY 2021 IISGP NOFO Back ig-Lhe Top
Agreement No. 6545
EI 101 F
37
through 1he ENAC2 and aHowable under 6 1 I.S,C,, § 609., and any ofl,uer applicable provision
ofthe HomelandSecurit ct o 2002. as amended. Examples of such general-purpose
equiprnent rriay inckide�
un Law enforcernent vchicles,
c, Emergency medical services (EMS) equipyrient and vchicles,
vce equipment and vehicles, to include hose, PLIM 1"Ire ser ip accessories, and foarn
concentrate fbr spe,,ciahzed CBRNE response,
Interoperability of data systems, such as computer aided dispatch (CAD), and record
rnanag,cawnt systems (RMS); and
cl, Office equiprinent for staIV engagcd in howneland security prograITI activity.
Controlled Equipmerit
For decades, ahe federal government has provided equipment to state, local, and tribal hww
ent"orcernent agencies (I-EAs) through federal grants. Sorne Federal grant prograrris have
assisted LEAs as they carry out their, critical rnissions to kcep the Arnerican peopl[e sat'r, The,,
equipmenit acquired by LEAs through these pirogirams includes administrative cquipment,
such as office furniture and computers. Some federal grant programs also may include
inditary and rinilitary-styled equipmcm, firearnis, and tactical vehi&les provided by the lbderal
government:, including prol,,wrty covered undcr 22 Parl 121 and 15 CRR. Part 774
(colicetively, "controfled equipment"),
However, not ah equip mcnt (fiat is considered controUed equipment is aHowalfle under the
f ISGP. As discussed further below, there are certain "prohibited equipment" fliat are not
allowable under I ISGP. And for die procurement of certain controlled equiprntmt that is
allowable under the 1--iSGP, there are additional submission requirements and reviews that
must be enact before DHS/FEMA will perntil Funding to be used fbir this purpose.
DFIS/FEMA will continue to collaborate with Weral agency partners to ensure that there is as
consistent and reasoriable approach to the restrictions placed on controlled equipment
expenditures wiffle continuing to support thesc invesinicnts whcn there is ajusfifiable need.
Further, DHS/FF,MA will conthILte tea ma4uairi an awareness of the evolving policy
developinents related to controlled equipment expenditures and keep grant re6pients Lip to
date on fluture developments.
Grant funds under this progrmn may not be used for the purchase ofeq ui pri lent 1101 approved
by IDHS/FEMA,The purchase of weapons and weapons accessories, hicIuding anisnunition,
is not all(. -)wed with I iSGP fiunds,, Grant funds under this prograrn must also compy with La
426 and may not be used for them purchase of the foil owhig equiprnenl; 1) firearms; 2)
UNcept for American Samoa and the Comimonweahli of flte, Nortlwrun Mariana lsknds,whiOi are not required au
Z
betoEng to 'MAC at this fime
''I'llis apphes to Mi homelmdl sectuity personnel and ors not fimilexi to IA&A staff', and costs armor ro be capuired
omMde the cap mane M&A costs
IFY 2021 IJSCrP NOFO Back to the T'on
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arnnvjnifion.- 3) grenade launchers-, 4) bayonetsa U 5) WCaP0Tfl7Cd aircral'ta vessels, or
vehMes of any kind with weapons installed.
1%. TRAINING
Training costs are allowed under this program. 1-Tease see the Preparedness Grants Manual
for more information,
v. ExiMCISFS
lixercise costs are allowed under this prograrn. Mease see the Pre2are dness Grants Manual
for rnore inl'orrnation.
V1. PERSONNEL
Personnel hiring, overtirne, and backfill expenses are pernikted under this grant to perflorrn
allowable 11-ISGill planrdrn g, organization, training, c.xer6se, and equipment activities. Under
OPSG, overfline costs are allowable only in so far as they rneet the intent of the 1prograrn. All
recipients and subrecipients of HSGP funds, includinf.gw ST ISP, CASI, and 0PSG allocations,
Mcly 110t use more than 50 percent of their awards to pay for personnel activities unless a
waiver is approved by MENA. For, more inflorniation on the 50 percent ix-rsonnel cap, please
see FEE A 1B 421b, Clarification on the Personnel Reinibursentenifior Inteffigepice
(,'oorxralion cind Enhancement k?fpjonreland Securil),Aa ()J'200(9 (Public Law 110-4 12)
the PRICE.. Act. Please see the Preparedness Grants Manual for inore information,
VIT. OPERATIONAL OVERTM
Operational overtime costs arc allowed U11der this prograrn, Mor to use offlunds for
operational oveilirrie, recipients Must receive approval from DI-IIS/FEMA. Operational
overfirne costs are also subject to tine 50 perecm personnel cap. Please see the PreRared ness
QMji _,qual fior more infbrrnation.
Domestic travel costs are allowed Linder this program, as provided ibr in this N(.')FO and in
the _,reMLedQ0jj;gn ,tLM qual. Internationalw travel is not an allowable cost under this
@L _
pirograM Unless approved in advance by Dl ISIFEMA .
Ix. ("ONSTRIA .. HON AND RE,NOVAIFION
Construction and renovation costs to achieve capabifily targets related to, preventing,
preparing For, protwing against, or resposidirig to acts ofterrorism are allowed wander this
prograirn. For construction and renovation costs to be ahowed, they must be specificaply
approved by DC HS/FEMA in writing prior to the use of any program funds, Applicants must
use tune Environmcntal Manning and Historical Preservation (EI-411) approval process. Limits
on the total arnount of'grant flunding that may be used for construction or renovation may
appy. Additionally, recipients are required to submit SIF-424C and SF-424D. Please see the
Phmdno.s. Quat *—MAng.R .. lfbrmorcinforination.
X, MAINTENANCLANDSUSTAINMENT
Maimcnance- and sustainryient-related costs, such as maintenance contracis, warrantles,
repair or replacement costs, upgrades, and uscr fees, are allowable. Please see the
FY 2021 1-11ISGP NOFO
Agreement No. 6545
XL L ]IRMURGEMY SUPPLIFS
(".rific,al enaergeRwy supplies are aflowed under this prograrn. Please see the Preparedness
-ination,
gtj dear i n o re i n F6 t
XIL SFCURE I DIENT11 FICA, TION
Secure Identification costs are allowed Under this prc)grarn. Please see the Pre are tress
Grants Manual for more information.
Allowable Cost Matrix
following maoix provides aBowable cost acOvities that fall tinder each of the cost categories
noted above, Re6pienls and subrccipients must 1"0. How all appHcable requirements in 2 C,'J7.11,
Part 200 Unffop-m A (Iminivralive Requh-eme)"Its, Cost Princilries, and A u(M Re. quiremem's.fol-
Fedeml Awar(& I ISGP Funds may be used to cover the costs for eVakll3fiflf.." the inlpaCt OfthCSC
grants on Ore state or urbain area's core capabiUfies and capability gaps. '11'hus list is not
exhaustive, ther0bre, if there are any questions regarding allowable costs, per ase contact the
appropiriatr HQ FUMA Preparedness Officer. For additional information on allowable costs, see
the tea re GCLnj&MARW.
FY 2021 HSG 11 NOFO Back t2Lhe iot
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IEXIAll I'l. F
40
lrn lernentiva urncadels, arua Ms, arnd e!carkfmce enhancement initiatives N
Tools, iresoanrces„ and acaivities that facilltazte shared situational awareness between dw
as�l"u,..�euu.iit,��..................................................................... ............"......,......mm..................._..,....... ....__...N.
Operational stnppaart N
I.'tollnzation of standardia. d resource rra��taa��ora�rnt�crrr�r�pts _..___. ......... N.
Responding to an increase in the threat level sander the National ` errorisnn Advisory
....... . _ �..nal Sp �ciall �aeu;u h �G,yent
.sfe...........c'r needs ntt resniti flcant a �Iatica.�..
eimbursement 6Zr select operaticnnal expenses associated with mcweased security
F s nr s,,.at,,.crmica,l,,,.a,nfrastructua.°;e',.sites icrred nA ..?.p.5.0...ESrc5 rt.,Rf..t.9nS ....mm...............
Overtime for unfrnrtnativan„ investigative" and inteffi eance sharinn activities (unp tru 0
PEc.rafl..afm the
alltacatian.°n_....._.__._._.. _... _.._...._._ww................__.....Wwvw._.."..vwwWw_.._..........._...,_,..,.._....,....w._........
Firing cif new staff positions/c ntractors/consultants for participallon in
inibrmation/intelligenc:e analysis and sharinggrouaps or fusion center activities (up to Sib
percentcif,the a.....tiotn...,,..................................................... ................................ .......................................... ......................................................................................... ...............................
Cost uaf rnit"ratine online services to the ",Pcnv" domain a
able f."cnrt m urni "�atuons E aui rruerut Interca............rn._..W..w.........,.._..mr�.�................�
Detection
Decontaminaticrora
...._....�m.....aI coon ................eas_.......... ...._..,__aa.�..._._
➢Medical ccnnnnternsoeasnres
I'taaver e..„ „einerators, battSries® ...mW .,......c �r �e
f°l3RNL reference Materials
......................................_ ci .. n Res cansc 1�ehtclt.s .m". ....
i lil�eC Incident m ................. .... ........
rtarisrn Incident Prevention E;t uni urruent Tyr .__
Ph sisal Security Einhancenent r uaipmcnt
Inspection and creenlnp# Systems
Animal Care and Foreittn Animal [disease
I
z
9
CW., .., m........ .......wn and es unase „atercrafi"......... N
BRNE° Preventnct",,.. ,. .mm .....
...,.......n atnned Aircraft..........m..mm..........mm..........mm _....... �.......
C" RK Prevention and res nse l.lnrnmm "mmmm
T. i.�..— f`ErE Avnatnrnn Ew,atti rraent _
' _.. __.._..; _ ._........_._..._._..ww..._.....__....._._vw.W.....
T'[3rE t.ca rstical u rt F; uru rrnent
_. _ . .... ............. .........per........ _._..................... ....
Intervention E' tui rnernt (� p taetieal entry„ erirne scei m me �artacessuinl
Critical errner �enc up ies N
Vehicle ac uai%i!.ion„ lease, and rental
C)ther �4usth�ra>�ed E uni rtnent
vertnrne and aekfill for ener ee'y.pr"ep— are�dness" and response personnel attending
uir'f�a
DHS t,.. or .._ ..ran..,... .. ,_s �'Ra_s nsuared and a rcnved trainitn�sssw._..................w..........._......... _..............._ .............._.........._...
Cyvertirme and backifll expenses for part-time and volunteer emergency response
rsrnunnr l "nrtuca atirn m in E)Ei %& E A trainin r
Train; andconfrences
Activities to achieve training, inclusive of people with disabilities and Gathers with
s and functional needs and limited E:rm lisle rrakacuenc ages:.............. .............. m ... .p.a. � �
Full- car cart -time staff" or contractors/consultants
Agreement No. 6545
l
Instructor certificationlrewcertification
�ii era Co jL
anataann watln C`ntia�°ot�ncal in �anntlnnM traananp r°xercn,aµs
Int�rrnperalnle canrnarrnannicatir�ns trsarnir"�. _ ........_...... .......
�...... q o .fir .__._ :.. .. aced Fin Ush proficient .,..
...trvrties tc� achieve lanntn anclttsive cnf �r le with titan
Irnnnieradon enforcement trainine _,
22duct, and Evaluate an Exercise
Full-orsart-tirrae staff or contractors/consultants
N
_ vertimne and bac.hfill costs, incl ding expeansa:s fear part®time grad stir erraer� rrc.
s ,,,,,nse a:,rsaanrt, � art,i b ttca ,uaF,IS)Z F�EI�It .. x mcaSe .... ................ .........
[rra lernerntatitan of Fff:;F:F'
Activtties to achieve exerckes incIusivc of people with disabif°rties and others with
access and franctionall needs
N
.,-.._.... _ .... .------ _.._. _ .. .. W_ _ _.W.,..
g°ravel
�amraanllr �
N
Interts table tctrttrrturt'eatas�ns eercrsa s
t@i
Activities to achieve tannin incf eaa le with lmnted En lish ranCciene
x,
�mmmnn,n�n�nmmnn nnnnn,nn,m,,,mnnn�nnnn,n.nnnnnnnnnnn�nn�n�
Poring of full- or pan -time staff or contractors consultants to assist with the
management of the respective grant program, application requirements, and compliance
with re ortin and data collection re ttirerraertts
Develan anent of operating plans fox infer ation collection and ������rocessing necessary to
p P processing ssa try
res ........2trF d data calls
Overime and a5kFillcests
......... __....... _.w ............
Recurring expenses such as those associated with cell phones and fees during the perio
_,Lf erforrnance of the rant rrn .. jT
teethe Leasing ortrenti of space for newly hiredpersonnelduring the period of'' performance
Integration and interoperability of systems and data, such as CAD and RMS, to
facilitate the collection
fusion centers
6
�din ation between ftision centers and odier operational analytic, and investigative
J
Implementation, maintenance, and sustainment of the Nationwide Suspicions
R��in& Initiative
D
Increase physical securfty, through law enforcement persorinel and other protective
e measures at critical
E. �iiationreview Informationm
1. Application Evaluation Criteria
nW Prograninzatic 7rit ria
FY 2021 HSGPNOFO Back !2_Lhe Tog
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EXHIBIT' F
42
i. Ric% METHODOLOGI
Thc risk methodology determines the relative risk of terrorisin faced by a given area
considering Irl'IC potential risk oftenrorism to people,, critical infirastructure, and economic
security, 1"he analysts includes, taut is riot fin-6ted to, threats Froin vWent dotnesflc extreniists.
inter -national terrorist groups. ard Wividuals lnsphred by lerr(:rHsts abroad. See the
Preoar edness Grants Manual for addifional information on the risk, rnethodology,
NOTT- The '"N 11 R.A/SPR l,.)rocess is separate from the risk, methodology -and its results do not
affect grant aUlocations,
The Risk Methodology is used to inform allocations under HSGP. For anore inFornialion on
the SHSP, LJASL and QPSG allocation processes, please see Section B. I ofthis NOFO,
"Available FlFundhig for the NOFO'-
it. APPLICA,riON EVALUATION CRI]IFERIA
FENA will evahmle the F'Y 2012 l HSGP applications flor comp leteness,, adh(.,rrence to
prograniniatic guidelines, and anticipated effectiveness of the proposed investments.
FEMA's review will inchider verification that each U and pro.ject:
Align,,; with at least one core capabflity identified in tile (3oal;
Demonstrates how invcstments support closing capability gaps or sustaining
capabilities idcnflfied bon the T'[--IIRA/SPR processt and
Supports a NIMS-typed resource and whether those assets are deployable/shareable to
support eincirgency or disaster operations per existing EMAC agreernents,,
In addition to (lie above, FEMA will evaluate whether proposed projects are. 1) both feasible
and effectivc at redUC.firq.., , the risks fitr which the project was designe&, and 2) able to be fully
con-ilpletedl wWiin the three-year period of'perfbi-mance. FEMA will use the infiormation
provided in the application and after the submission ofthie first BSI R to determine the
feasibility and effctiveness of "'a grant pro.ject.To that end, Us should include"
An explanation of how the proposed project(s) will achieve obJectives as identified in
(lie SPR, including expected long -ter -in impact where appllicable, and which core,
capabilky gap(s) it helps to close and how;
A surnmary ofthe status of plartr6ng and design efforts accornplished to date (e,g.,
included in a capital improvemeni plan); and
A proJecl schedule with clear m0estorres.
Recipients are, expected to confbrim, as applicable, wifli accepted engineering practices,
eslabfished codes, standards, in(Aefing techniques, and best practices, and participate in the
development of ease studies dernonsiraflng the eff�cfive use of grant funds, as requested,,
FEMA will also review any submitted National Prioi!lty Area-ahgned Us and projects to
ensure they meet the nflnlmuni spend requircment. F"urther lnforrnaflon on, how the National
Pt1orhy Area IJS atl(f PrOjCCjrS Wfll be reviewed for effectiveness is includ: ed in the Review
and Selection F"rocess, section b0omr.
IFY 2021 11SGP NOFO Back t2jhe Tog
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EXHOrT F
43
b. Financial Integrill, Ofteries
Prior to making as federal award, IFEMA is re(JUired by 31 (',&C3354, as amended by the
Payment Integrity Information Act of'2019, PUb., L No116-117 (2020); 41 ITS.C, § 2313.
and 2 C.FK § 200.206 to revpew infonnation available through ariy Offlce of Marlagement
and Budget (UAB)Aesignated rep ositoHes ol'governmermAdde 6gibifity qualification or
financial integrity inibrination. inckafing whether the appheani is suspended or debarred.
FE"'JOA may also pose additional ciucsti(mis to the applicam to aid in conducting the pre -award
risk review, "I"'herefore, application eVaklation, crkeiria may hiclude the Coflowing risk -based
consideiradons of time applicant:
i. Financial stability,
ii. Qtruafity of JJJaJJrJagCJJruCJJJ systems said ability W IIICCI rnanagement standards,
ifi, History of'perIbrmance in managing federal award,,
iv. Reports and findings froini, audas,,
v. Ability to eff'l cfiverly hinplernent statutory, regulatory, or, other requirements,
e. SuplVensental Financial Integrity Criteria and Neview
PHor to making a fe�deral award where the anticipated total fideral share will be greater than
1he sin-upfified acquisition threshold, currently $2501,000-.
FEMA is required to review and consider any information about tile appficant,
including information on Ihe applicant's iminiediate and highest4vel owner,
subsidiaries, and predecessors, Wapplicable, that is in the designated fittegrity
and perl'orrviance systern accessible through the System for Award
Managernent (SAM), which is currently the Fed"4J_A gg
and Integrity Information System (FAIIIIS).
An apphcan(, at its, opflon, unay review information in FAMIS and conillnent
on any information about itSelf flIaIr as federal awarding agency previokWy
entered.
ilia FEMA will consider any coinnients by the applicant, in addition to the otheir
infonnation in FAPHS, 41 making a Judgment about the applikant's Integrity,
business ethics, and record of'perfonnance under federal awards when
mimplefing the review of risk posed by applicants as described in 2 Ct"K §
200.20&
2. Review and Selection Process
a. 291-I.V111 and IJA,91
All proposed investments will undergo a feder-A review by DI-ISTEMA to verif�l compliance
with all adrnfiflstrafive and eligibility criteria identified in the NOF'O.'rhe federal review will
Ire conducted by FE-I' H0 11rcparedness Officcrs. F'Ill MA 110 Preparedness Officers vdH
use a checkfist lo verify cornpliance with all administradve and eligibility cr4eria identified
In the NOR). Recipients must be able to dernonstrate how investments support closing
capabifily gaps or sustaining capabilities idenfifled in time, fl IIRA/SPR process, Us will be
reviewed at both the investincm and project level.
IF V 2021 IIISGIl' NOFO UP&LIP'th T.QV
Agreement No. 6545
EXHIBrrF
44
Ernergency cornmunications invesunenis will beJointly reviewed by FENA and the DHS
Office ofErnergency Comin tin ication s (OU"), to verify comph'ance with SAFECOM
guidance. fTMA and OEC will coorclinate directly wifli the recipient on any conniphance,
concerns and will provide technical assistanceas necessary to help ensure fuH coinphance.
ATdd�i�tiownal eEffectiv_eness Evaluation Criteria
riteria 1br the NationalPrioril reas
T`'iLIaIe I IivY IiI vaI 2 1 1SGP Js and pro.ject.s subrnlned in supporl of"'the National
Priority Areas fbr anticipated effectiveness,, FEMA's review wM in0udc verificatlon that
each Ll or pro.ject ineets the NatioiW Priorlily Area recliulred spend percentages,
Cyberse,cuHty invesf.snerits will be reviewed by DI-IS/1"EMA, ("ISA, and other DHS
comp onents as appropriate, 1br cornpilanec with, purposes and requirements of the priority
investment area. Proposed invesIrrients will be reviewed for effectliveness unsling dre criteria
set flcm-th in this NOF'0.
Soft Targets/Crowded [1aces investments wiH be reviewed by DHS/FEMA, CISA, and other,
DIIS coilits as approprlate, for comp hance with purposes and requirernents of the
priority investment area. Proposed investtncnts wiill be reviewed for effectiveness using the
criteria set forth in this 11401-0.
Inif6rmation Sharing and Cooperation Investments will be reviewed by D1 IS/HEMA, DFIS
Office of Intefligence and Analysis, and other DI IS cornponcnts as appropiriate, for
cornphance with purposes and requirernents of the priority itlVeltjillelat alrea, Proposed
investments will be reviewed For effecfiversess using the, crits�ria set forlh in this NOF0.
For, additional information on Fusion Cenicr rCq Lill reTTICTAS, pcasc see the Preparedness
'Cirg-ou.-MARIl
Dornestic violent extremism iinvestmernts will be reviewed by DIHSIFEMA, D14S Office of
Intelligence and Analysis, and other UHS components as appropriatc, fbr cornphawice with
purposes and requirements ol'the prioirity investment area. Proposed investments will be,
reviewed for effectiveness using the scoring criteria set fbrth in 11fls NOFG,
Emerging threats investments Will be reviewed I.-)y DHS/FEMA, DHS Countering Weapons
of Mass Destruction Office, and other DHS comporients as appropr1ate, for co rip with
purposes and requirentents of the priority investment arca, Proposed invesarnents will be
reviewcd for effectiveness usingy the criteria set, fbrih in this NOFO.,
FEMA will determine whether the p,.rroposed approach is clear, logical, and ilreasonable to
address the priority areas of interest and contribute to a cultui,V ofnational prcparedness,This
pati, considers fiaclors such as the ob ectives and strategies propo a osed tddrc p ess thriorily
J
area, how the objccfivcs and sualcgies overcome legal, political, or practical obstacles to
reduce overall risk, the process and criteria to select additional relevant pro.jects, and the
approach to mordlor awards to satisfy the funding percentage aHocations.
IF Y 2021 HSGP D O" u ack to thq Top
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EM-10"'Y'A'
45
Foral,)pficanls that elect to sut)rni( Us and project-4evel details fbi, the INaationaal Priority Areas
at tire thne of apphcation, 0%.',liveriess will be evaluated prior to award. Ifthe projects are
tbund tO 110t SUMCiCllfly ahgn % ith the National Priority Area(s), applicants may have fi.inds
placed on hold (up to 30, percent) WIfit the pro Jects are revsed to satisfactorily address the
National Priority Areas.
For applicants that elect to subrnft Us and prqject4evel detaHs fbr the National Priority Areas
as part of the December 2021 BSIR, they will have funds placed on hold in the ainount of'30
percent (the surn of all Nationid lU3riority Area). The hoW wl11 be released only after their
December 20,21 BSIR. submission has been reviewed. and projects r(,qatcd to tire National
Priority Areas deemed in alignment by DHS`FEMA_
SAAs are still required to meet pass-tbrougli requireinments, even, if funds are on
hold related to the Nationall 111"riority Areas.
To that end, Us should includca
* I -low the proposed inves(ment addresses the National Priority A. rea -
* An explanation of how the proposed prqjects werescBoded and will achieve
objectives and strategies to buHd or sustain the core capability gaps identified in the
SPR, including cxpected lon& term impact where applicable,,
* A, SUMmary oHaws, policics and practices that can be enhanced, efintinated, or
ot1wrwise c.hainged in order to achieve the goals of thc project and fostcr a cWture of
national preparedness; and
* A summary of the collaboration efforts to preveni., prepare for, protect against, and
req-)ond to acts of terroirism as wcH as anflCipated outcoines ofthe proJecc
For. FY 2021 SVISP and UASI investments and pro ' jects reiated to dw National Priority
Areas, effearveness wHI be evaluated based on the following five llactorsa
dnvespnmrnt S a Py Proposals Avil,l beevaluated based oil tile quakly and
extent to which applicants describe ari effective strategy tfimt dernanstrates that
proposed proJects support the prograrn objective of preventing, preparing foir,
protecflng against, and responding to acts oflerrorism, to meet its target capabilities,
and othervOse reduce ibe overall risk to the higK risk urban area, the state, or the
Natlon
1.3.go ex(flit to which applicants
. .g.&j �10%,: Proposals will beevalUalled based Orl the
describe a budget plan for each investment denionstratirig how the applicant will
maxiinize cost effectivencss of'grant expenditin'es.
Proposals will Ibe evaluated on, how this investment 11cips
the Juri.,.Jefion close capabiRty gaps idertlified in its SPR and addresses dw relevant
NationA Priority Area ouflined in fliis NON). [Further, proposals will be evaluated on
their idenfificaliori and estimated improvement off core capabifily(ies), the associated
slandar4fized target(s) that align widi, th6r proposed invesOnent, and the ways in
which the apphearn, will measurnd"'Or evaluaie lniprovement,
FY 2021 HSGP NO�FO Back lo..t I
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Agreement No. 6545
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C'ollaborafipn 300,1�): Proj.')osals will be cvaluated based on the degree to which Ihe
proposal adequately details how time recipient will use investments and other nicans to
overcorne existing Ildaprfmstleaul. technological" legal. policy, and o1her irnpedirnerls Io
collaboraiiing, networking. sharing hift.)nnaflon:, cooperafing, and fbstering a cuilture
ofnafiot4l preparedness with fedleiral,, state, tribal. and locA governiments, as wch as
otheir regional and nonpirofit paiincirs. ( "ollaboration should irnprove eflk.)rts to
prevent, prepare for, protect against, and respond lo acts oflerrorism, to meet target
capabilities, SU;)j)CWt the national sectunty mrsswn of DHIS and other firderal agencies,
and to otherwise reducc the ovcrafl1 risk to the high -risk urban area, the state. or the
Nation. In evaluating applicants under this factor FEMA wHI consider the infonnation
provided by the appficant arid may also consider relevant hifon-nafion frorn other
SoUrces.
Past Pei, forman ce Ladd it Lona.L dergtiic� , Proposals will be cvaluatcd bascd on the qo,ii .—ft).
applicants demonstrated capability to execute the ffoposed i nve still ents. In evaklairing
applicants under this factor FEMA will consider the information provided by tile
applicant and may also considcr relevant information firom other sources.
moram
Appi icafions wili be reviewed by the SAA and USBP Sector Headquarters for conlipleteness
and and to programmatic guidelines and evaluated for anticipated feasibility, need, and
impact of the Operations Orders. For more iriffinnation on Operations Orders and otil-wr
requirements ol'OPSO, see the PreDaredness Grants Manual,
DI ISIFE"MA will verify coniphancc with all administrative and efigibility criteria idenfified
in the NOFO and required subinission oft paeraatio nes Orders and Iriventory of Operaitions
Orders by the established due dates. DI-IS/FEMA and LJSBP wHI use the results of both the
risk analysis and the fixieral review by DI ISIFEMA to make recommendations, flor funding IrO
the Secretary of"Horn6and Sccufilya
FY 2021 OPSG Funds will be allocated conipetifively based oin risk -based prioritization using
the OPSG Risk Assessment described above. li funding allocations are delen-rdned by the
Secretary of Homeland Security, who May consider information and input frog various law
enforcement offices or subjca rnatIrer experts within the Departmena. Factors consHered
include, but are riot firnited to threal, vulnerability, affles of the border, and other bordeir-
specific lmv enforcement intelligence, as well as the feasibility of"I"Y 2021 Operations
Order's to designated locafifies within border slates and territories.
F. Federal Award Ad nairk ist oration Information
1. Notice of'Award
BeCore accepting the award, the AOR and recipient should carcUtilly read the award package,
The award package includes i nstruci io iris on administering the grant award and the termis and
conditionsassociated with responsibilities under fderal awards. Recipients must accept all
conditions in this NOFO and the Pre aredness Grants Manual as well as any specific
ternis anti conditions in the Notice of Award to receive an award under this pirograrn.
See the rqp P a gd,irog n sN nua.1 for in-na fontion on Notice of Award.
._ qr ,__5
FY 2021 HSCIII NOFO Back tea the To
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2. Pass. -Through Requirements
Awards made to the SAA. for HSGP carry additional pass -through reqUil"ements. Pass -
through is (301ned as an obligation on the part ofthe SAA to rnake funds available to local
units of goVeTTITW[It. combinaflons of local urths. tribal governinents, or other, spec.ific groups
or organizations. Four requirements alust be inet to pass -through grant funds:
* The SAA must make a firn) written commitment to passing through
grant funds to subrecipients;
* The SAA's comm4rrwnt must be unconditional (i.e., no contingencies ffir the
availability of SAA funds);
* There must be documentary evidence (i.e.,, award dOCUtTlent,, terins, and
conditions) ofthe a;c°ammu trnervt.' anfJ
* The award Terms rnust be communicated to the subrecipient.
Wainp
and Aniouint
S AA F r i t s t p a s s t himugh at least 80 percent of the funds awarded under the SHSP and
L)AS1 to local or tribal units of government within 45 calendar days of receipt of the fUnds.
"Receipt ofthe Funds" occurs ciflier when thic SAA accepts the award or 15 calendar days
after the SAA receives notice ofthe award, whichever is earfier.
SAM are sent notification of'HSGP awards via the GPD"s ND Grants system, If an SAA
accepts its award within 15 calendar days of'receiving notice ofthe award in theND Grants
systerri, the 45-caieridar days pass-thrOUgh period will stain on ffle dale the SAA accepted the
award, Should an SAA not accept the HSGP award within 15 calendar days ofreceiving
no ice oftfite award in the ND Grants systeiin, the 45-calendar days pass -through period will
begin IS calendar days after the award notification is sent to the SAA via tile 19D (.3rants
systen,l°
It is itnportant to note that the period of'perfort'nance start date does not directly affiect the
start ofthe 45-calendar days pass -through peHod, For example, an SAA may receive notice
of the I iSGP award cm September 20, 021, while, the period of performance dates fbir that
award are October 1, 2021, 1hrough September 30, 2024° In this exan-iple, (lie 45--day pass -
through period will begin, on the data the SAA accepts the HS(3& award or October 5, 2021
(15 calendar days after the SAA was notificd ofthe award), whichever date occtia-'s first,The
perii(A of performance start date of'Oclober 1, 2021 wc)uld not affect the firning of'rneeting
the 45-calendar day pass -through requirernent.
01thcr SIRS11 and UASli Is 1'1 fle
The signatory author�ly ofthe SAA inust cerfif°y in writing to DI ISTEMA that pass -through
requirements have been metm A letter of Intent (or equivalent) lo distritnitc flunds is not
considered sufficient.The pass-thirough requirernem does not apply to SI-1SP awards inade to
the District of Columbia, Guarn, Arnerican Samoa, the US, Virgin Islands, or the
COMMonwealth of"the Northern Mariana Islands.The Commonwealth of Puerto Rico is
required to comply with the pass -through requirement, and its SAA must also obligate at
least 80 percent of" the Funds to local U11hS of government with 4145 calendar days of'reccipt
ofthe Funds,
FY 2,021 HSGPNO170 B.21.cl,.S. t ol....! 1.2 e
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Under SHSV, the SAA inay retain rnore than 20 percent of funding for expenditures made by
the state On bchaif of tile loca➢ urlit(s) of"government, This may occur only with the written
consent of the pocal unit of government, specifing the aMount of Funds to be retained and
the intended use of Funds, States shall review th6r written consent agreenicnts yearly and
ensure that they are stfll valid. lf a written consent agreement is already in place from
previous fiscM years, 131IS/1"EMA wifl continue to recognize it for IFY 2021, Un➢css the
written consent review indicates the local government is no longer in agreerrient, If
modi f ications to the cxisfing agrccrncrit are rwcessary, the SAA should contact their assigned
FEMA HQ Prel)aredness Officer.
Additional 01111SG Reauiremeints
The recipient is prohibited From obfigating or expcilding Funds provided through this award
unfil each unique and specific county4evel or equivalent Oplerational Ordcr/Fragnnentary
Operations Ord(.,-,r budget has been reviewed and approved through an official electronic inail
notice issued by DFISTEMA rernoving this special prograrnmatic condition.
3. Administrative aind National Policy Requireniiients
In addftiori to flie requirements of in this sectioin and in this NOF0, FEMA inay place
specific terrns and conditions on individual awards in accordance with 2 C,F.R. Part 200,
In addition to the inflormalion regarding DFIS Standard Terms and Conditions and E111SUring
the Prowfion of Civil Rights, see the Preparedness Grants Manual for additional infiormalion
on admirtistrafive and national policy requirements, including the fifliowing:
* EH P Corn pi iance
* FirstNet
NIMS h-riplementation
SAFE'OM
a. DIM Standard Terom and Condiflons
All SUCCCSSfill applicants for DHS grartIr and cooperairve agrcements are required to comply
with DHS Standard"I'erms and Conditions, which are available online, at DHS Standard
itrms and onditioq& -C-
TheapplicaWe DHS Slandard'Fernris and Conditions will be those in effect at the firne tile
award was made,, What terms and conditions will apply for the award will be clearly stated in
the an ar'd package at the firne of award.
h. AEnsuoqng the Prolection rV'Civil RiAAVs
As the Nation works towards actfleving the National Preparedness Goal, it is irnportant, to
continue to protect the civil rights ofindMduaN. Recipients and subrecipients must carry Out
their programs and activities, including those related to the buflding, SUslainsinent, and
dchvcry (.Wcore calmbilifies, in an nnanner that respects and ensures the protection oftivH
rights for protected populat ions.
IFY 2021 I-ISGIP 140l114'0' Back t2jhg Toa
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Ii°ecleral civil rights statutes. such as Section 504 of the Rehabilitation Act of 1973 and Tide
l of the Civil Rights Act o 964µ along with F-'EMA reguadons. prohibit discrimination on
the hasis ofrace. con or, national origin, sex. religion, age, disability, inn4ecd EdInglish
q„nrcndiciency, or ecoinonnic statues in connection with pnnrograurns and a6vities rcceiving federal
financial assistance from FEMA.
'The D14S Standard Terms and Conditions include a fuller dust c:nf'tile civil rights provisions
¢hat apply to recipients. These: ternns and conditions can bc- found in the DHS Standard Te s
and Conditions. Additional information on civill rdghts provisions is available at
httt)s://www.fema.P-ov/about/offices/eaual-rights.
Monitoring and oversight requirements in connection with recipient comp hance with federal
civil rights laws airs also authorized pursuant to 44 t.. ,F, , Part fe
cv EH111('70iirrrpliarrce
s a federal agency, F p A is recpuuire d to consider tpne effects of its actions on the:
environment and historic properties to ensure that all activitic s and programs funded by
d° l MIA, incluucding grant -funded projects, compvre4h federal l:=wHP laws, Executive Orders,
regulations, and po icieos, as applicable.
Recipients and snubrecip Tents proposhig projects that have the, potential to impact the
environment, including, but nrnvat limited to, the cc irnstruictirrn of comaiuraaann ication towers,
rrmodificuatious or renovation of existingexisfing buildings, structures, and facilities, Or rrem
construction including reprlaceuv lent of facilities, imust paurticiupnate Ire the FEMA Elie"
nreviunw prrocess.1][11e p:aHP review process involves the submission ofa detailed project
description along with any supporting tinng documentation requested by Ip`p°;MA in order to
determine whether the proposed proroJect has the ppotentlal to irnpnact eunvironrnental resources
or, historic properties.
In some cases, p° IVIA is also required to c ornsnult with other regulatory agencies and the
public in order to complete the review process, Federal law requires l:'nil III' review to be
completed before federal funds aii•e released to carry out proposed pnrQjccts. FEMA may not
be able to tarncd pnrojccts that are not incor np:rliance with applicable EHP laws, Execuutuve
Orders, regulations, arid policies.
DHS and FEMA EFIP policy is found in directives and instructions available can the
' + the d°EMA vwebsite page that includes documents rcpmgar ding p=.d.pp1
responsibilities nsibilities and program requirements., incluu& ng implementation of tine;: National
Environmental Policy Act and other EIP regulations and Executive Orders,
The fapID Ep...pP scree,nind form is locatend at k.4://�..�..........�•
,,ow1.g .►a-
bra�p§EeV octs90195. A citionalpy, all recipients under this furdin npwnrturity�nare required tv ccxply With the NotQ�D EH? Policy Guidance, FTMA Policy dd108-0123-
1, available at u/ , ,. m; & UmOt 17 6,e
prep HSG 11 lfduO 13acto thTo
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NIMS Imildententation
In expending funds Under this program. recipients that are state, local, tribal, or territorial
gove rn rne tits inust ensure and maintain adoption and hnplementafion of NIMS. "fine state,
local, tribal. or territorial government inust show adoption of'NIMS during any point of tine
period of'perfoinnance. The fis( of'obJectives used for progress and achievernent reporting is
at h(tps://www, fem a,gov/ein ergency-ni anagers/n i ms/i in plem ental ion trai n u ng �
Emergency nianagement and incident response activities require careffifly inanaged resources
(personnel, learns, facilities, equlpment, and/or supplies) to meet incident needs. L)sing
standardized rc,source managernent concepts such as typiing, credentialing, and invenaorying,
Promote a s1r(..)ng national rnutuM aid capability needed to support defivery of core
capabilities. Additional information on resource rnanagement, NIMS resouirce typing
definitions,job fitles, and position qUalifiCatiOrIS is oil FEMA's webrit e at
https-//www.fema.p-ov/eme[g,egnngyt-:mMAannl&Ua/�i /cra _ n ts,.
FEMA developed the National Incident Management Svs1ern Guideline fort National
Quakift Iton. ' acm to describe national credentialing standards and to provide written
guidance regarding the use ofthose standards, This guidefinc describes crcknflaling and
typing processes and identifies tools whicli Federal Eliner-gency Response Officials and
emergency managers at all levels of government may use both routinely and to flacilitate
muftkiurisdictional coordinated responses,
Although state, local, tribal, and private sector partners (including nongovernmental
organizations) are not required to credenflal their personnel in accordance with these
gifidelines, FEMIA strongly encourages them to do so to ley " erage the f�detral investment in
the Federal Infort'nation Processing Standards 201 finfi-astructure and to facilitate
interoperabMty for personnel deployed outside their horne jurisdiction.
Additional information about NUMS in general is available at
e. Fnaergency Comnsunkatimis Investineitts
If an entity uses HSGP funding to supporl ernergency COMM till icat ions investments, the
following requirenlents shall apply to all such grant -funded communications investments in
SUPI)OW"I Of tile enter" corni-maidcations priorities arid recognized best practices:
The signatory authority for the SAA must certify in writing to DHS/1FE.`.MA, their
Cornplim-1ce With the SA),"'ECOAJ Guie.1ance, The certification letter should tx
coordinated with the SWIC for each state and must be uj,,,.)loadcd to ND Grants at thc
time of the first Prograrn Perfornialice Report (PPR) submission.
All states and terdto6es must designate a full -tinge SWIC who has the aUthority and
resourccs to actively improve 4llerojx-rability with einergency management and
response agencies across all IeMs of" govern rywrit, to include establishing stateMde
plans, policies, and procedUtVs, and coordinating decisions oil cornrn un icat ions
investments funded through federal grants. Note that the designated full flrne SWIC
nlay also be the state's or territory's cyLwrsecurhy point of contact. SWIC' status
IFY 2021. HSCT NOFO Back to the Top
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rinflonnalion will be mainWncd by CISA and wHI be Yerified HEMA GPD Through
programmatic inonitoring activities.
By the period of'performance end date, all states and territories must updale the SCII-1.
with a fbcus on connmunicafions resihencefconfinuity. to include assessniem and
rnifigation ofall potential risks identified in the SLIP: natural disasters. accidental
darnage (hUlTlan fiadures), intentional dainage (sabotage, terrodsm). cybersecurity, e1c.
Following the initial update, the SCIP'should be updated on an arinual basis, SCIIII
status inforination MH be maintained by CISA and wW be verified t)y F-IMA (3PD
through prograimmatic rnonitoring activifics.
All states and territories must test ffieir ernergency coniMLIfflcations capabiiifies alrid
procedures (as oudined in their operational conimunications plans) hi conjunction with
regularly planned exercises (scparate,laddifion einergency corn in un i cations exercises are not
required) an(.] inust submit an Aftx.,¢r Action Repon./hnprovenient Plan (AAWIP), to the
Flon'reland SCCUlity II-xcivise and Evaluation Program's (I ]SEEIP) electironic, rnessage inbox at
D
bCCgAftMMW_ within 90 days of"exercise completion, Exercises shoWd 1.,)e used to boffi
demonstrate and validate skills learned in training and to identify gaps in capabilities.
Resilience and continuity of coinnunflcations should be tested during trainir% and exer6ses
to ttw greatest extent possible, Furthcr, exercises should inclUde participants from muldple
jurisdictions, disciplines, and levels of'government and includc emergency management,
emer-gency fnedical services, law criforcement, interoperability coordinators, public health
officials, hospital officials, officials frona colleges and IrIlliversuies, and other discip,A4ies and
private sector, entities, as appropriate, Findings from exercises shoWd be used to update
programs to address gaps in emergency corn m un icat ions as well as crnerging tech nologics,
policies, and partners. IlteoWipnieints are erucourap .,Ld to increase awar6nes4.s aind availability of'
emergcncy counmunications exercise opportunities across kfll levels of government.
States, territories, and other efigiWe- grant recipients are advised that I iSGP Funding may be
used to support communications planning (including the cost off 1flring a SWIC, pancipafion
in governance bodies and T-e(Uirernenls delineated above), training, exercises, and equipment
costs. Costs fior transitioning to the FirstNet network may also be efigH31c. More infionnation
regarding FirstNet cart be found in the Prenaredness Grants Manual,
4. Reporting
Recipients are required to subinit various fimancial and programmatic reporis as a condition
of award acceptance, Future awards and Funds drawdown may be wiWield ifthese reports
are delinquent,
See the Prenare dness Grants Manual for inibrynation on repoiling requirements, as miell as
the above section, "Ernergcncy CorninUtIiCafiOTIS Invcstments," specific reporfirij,;
requirernents flor emergency coannunications investments.
5. Monitoring arld Oversigjlit
Ilex, 2 CY.R- § 200.337, FIm MA. through its authorized reppresentatsves, has the right, at aH
reasonable times, to make site visits or conduct desk reviews to review project
accompfishrrients and managernent control systems to mview award progress and to provide-
IFY 2021 IISGP'NOFO Back t2_Lhe To2
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Bann
y rcquh.ed technical assistance. 1)uring site visits or desk reviews, FEMA m Hl reviev�
recipuents" files reiated to the award. As part of any monatoring and program evaluation
aclivifies, recipients niust pennit FEW, upon reasonable noticc, to rcvcw grant -re
records and to hiterview fl-we organizadon's staff and contractors regarding the prograrn.
Rexip➢cnts must respond ➢n as firnely and accurate inanner to FEMA requests l'br htfortinatlon
relating to the award,
See the Preparedness Grants Manual fin infiorinaflon on tnon4oring and oversight,
G. DHS Awairdin, . A&en�' 'onlact Information &_.. 11--l—I.—.1 .. .. .. .. .. .. .. .. .. .. .. .. .. .
If. FonZact aind Resource Information
a. Prograpps Of ./lee C"onfact
FEMA has assigned slate-spe6fic Preparedness Officers fin- the HSGP. If you do not know
your Preparcdness Offs ,e r, please contact CSI D by phonc at (80,0) 368-6498 or by email at
a*jkp$i , L&LeLna dbsMy,, Monday through l-'riday, 9:00 AM - 5:00 PM E71'
1l). (,entral'ized.S(,,)ieeittlipyjxand Inf6rotation Desk (Ca /D)
CSH) is as non-eniergem:y cornprefiensive management and infionnaflon resource developed
by FEMA fbr grants stakeholders, CSID pi ovWes general information on all FEIAA grant
programs and maintains as compivhiensive database containing key personnel contaci
inibrmation at the federal, state, and pocal lcvc1s. When necessary, recipients will be directed
to as fbderal point ofcontact who can answer specific prograrnmatic questions or conceirns.
CSID can be reached by phone at (800) 368-6498 or by e .niail at bm"Al AM-Aklapy,
Monday through Friday, 9 AM 5 PM
c. GPAD A ward Adinieristradon Division
(AID's Award Adminisiration 1.)6vision (AAD) provides support regarding Financial inatters
and budgetary technical assistance, Additional guidance and inf6rrnafion can be obtained by
contacl ing the AA 13's I lei 1p [)esk via e-mail at A ASK-Q Q ISMI&Lv
jd& h_§_ _,.
d. P'qual Rights
'I"he 1--PAA Office of Equal Rights (OER) ls responspble For compliance with and
enforcement of" Weiral civH rights obligations in connecdon with prograrns and serry°es
conducted by 11"EMA and recipients off` FEMA financial assistaince. All inquiries and
corninunications abcwa fedcral civH rights compliance fbr FE"."MA grants under this NOFO
should be sent to EE:M
e. P,'Pivio-onmental Planning and Historic Preservation
GIPD's 1.:IHP]'earn 1',novides guidance and information about the EHP review process to
recipients and subrecip➢ents. All inquiries and convinunicalions about GP D proJects under
this NOFC, or the [,.1411 rcvcw process, iriOuding the submittal of ETAP review niaterials,
should be sent io
FV 20,21 HSG P NOIZO Back t2jhe Tot
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2. Systems Inl6renotion
Ell. Grants.gov
For technical assistance with Grants.gov,, call the customer suppori hotknc 24 hours rwr day,
7 days per week (except federal holidays) at (800) 5 18- 4726 or email at
WV2QAA1Mn1LV,Y-
Non--Disasfey- (ND) Grants
For technical assisunce with the ND Grantssystern., please contact the ND Grants I Wpdesk
at or (800) 8654076. Monday Ili rough Friday, 9:00 A. M 6:00PMET,
User resources are avadable at 0jzL-/LVMWJ' ZVISER V.PWA1191-AMM/192-Ai M-LCL
Mull-AAMMU1,175YACM
c. PtiPtitent and Rej)orting V)wejn (PA RS)
ITMA uses ihePa jment and Regorfinj System LPARS) for financial reporfing, invoicing,
and uacUig payments, ITMA. uses the Direct Deposit/Electrunic FundsTransf" r (INDIFT'll')
nielhod ofpaymenl to recipients,'Fo einroH in the DD/EFT, recipients must complete as
Standard Form I I 99A, Direct Deryjsit Ir orni. Ifyou have questions bout the online systeirn,
please call the Customer Service Center at (866) 927-5646 or rnail a. k-
d. �v stents
In aMfion to ND Grants, the fbllovvling information systerns are used for the submission (.-)f
required reports:
GIRT: Inl"brination on the GRT can be flotind in the Prqvq mdnessQr;k"tsMAnYa-11.
Unified ReportingTocap (1JR'F)- friforination on the UR.Tcan be found in the
PreDaredness Grants Manual.
H. Additional lisformatiomm
'F, F i.`5 h i ; . .. .. .. .. .. d e v—eloped the Preparedness Grants Manual to guiWe applicants arid recipients of
grant funding on how to inanage flicir grants and other resources. Recipients seeking
guidance on policies and procedures for managing preparedness grants shouid reference the
Preparedness Grants Manual fbr flarther iwifbrmadon, Examples ofirifionnation contained in
the inchj&
* Actions to Address Noncompliance
* Audits
* Case Studies and t Jse of'Grant-FUnded Resourclles During Real -World Incident
Opc:rafions
* Cominunhy LiMines
* (.onflicts of Interest in the Administration of Federal Awards and Subawards
* DisabHily Integration
* NafionM Incident Management System
* Payment Information
* Period of'Perfi)TITiance E-,xtenSiO11S
* Procurement Integrity
FY 2021 HSGP NUFO Back tg_Lhe To2
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* Record Retent ion
* Whole Community Preparedness
* Other Post -Award Reqtfirerneras
Ter-ininatioii,iii 111'rovisions
FEMA may tenninaic as feder'M award 41 whole or in part For one of lie fbilowing reasons.
FEMA and the recipient musl still corriply with closeout requirements at 2 CER. §§
200.344-200,345 even ifan award is terTninated in whole or in part. 'ro aiie exterst diiat
subawards are JXTITlitted under this NOFO, pass. -through entities should refer to 2 (",ER. §
200.340 for additional infbrrnadon on termination r-egarding subawards.
a. Nijuicompliance
If a recipient fails to comply vOth the tefins and conditions ol'a federal award. FEMA may
tern-tinale the award in whole or in pail, If the noncornifflance cain be corrected, FEMA inay
first aftnipt to cfircct the recipient to correct the noncompliance, This may take the Form ol'a
Cornpliance Notification. If the noncompliaricc cannot ix corrected or the recipient is non-
rcsponsive, FEMA Tnay procee-d with a Rernedy Notification, which could impose as rernedy
fcir noncompliance per 2 C1.11, § 2001.339, including termination, Any action to tenninate
based on rioncornpliance will fbilow the requirements of 2 CJ-. §§ 200341-200,342 as
well as the requirement (.)f'2 C.F.R. § 200,340(c) to report in FAMIS ffic recipient's inalerial
faili.lr'C' to comply wiffi [tic award lerms and conditions. See also the section on Actions to
Address Noncompliance in this 190170 or in the Preparedness Grants Manual,
1). With Me Consent of the Recipient
FEMA may also terminate an award in whole or in part with the consent ofthe recipient, irs
which case the parties must af.: , ' ree upon the termination conditions, including the effective
date. and in the case of partial (crmination, the pwion to be terminated.
c. Nottrication by the Recipient
T'he recipient rnay terminate the award, iin whole or in part, by sending written notification to
FEMA setting forth the reasons for such tcnrinafion, the effective date, and in the case of
partial tern'lination, the portion to be tenninated. In the case of partial terrnirmtion, FEMA
may determine that a partlafly terminated award will not accornplish the purl:-)ose of1he
federal award, so FEMA may ters-ninate the award in its enfirety, Ifthat occurs, FEMA will
follow the requirements of 2 CY,K, §§ 200.341-2001.342 in dc6ding to ftslly terminate the
award.
2. Period ofTerformance Extensions
Extensions to the period ol"pertbrnimnce (POP) ibr this prograrn are allowed. EAtensions to
the K)P identified in the award will ordy be considered through fors'nal, written requests to
the recipient's FTMA Preparedness Officer and must contain specific and compelling
justificalions as to why an cxtension is reqLdred. Recipients are advised to coordinate with
the FlEMA Preparr.dness Officer as needed when preparing an extension request. Please see
the ftPOr4VM5(QE9A[§.,MA9d fOr "'OrC,iT)ft-)f7nafiO11"-
FY 2021 ]ltSGP NOFO B-n;KtQ-hh;,T-Qg
Agreement No. 6545
I OS ANGEl ES COLM'FYIDEPAR"I MEI�NT ()FER
WIARIIIIIIIID SERVICES [MVISIC''M
GRANT PAYMENT REXILIEs IIr
Rome %ubmOg (3'nvil PsyrrreM Request Fvm Momg m1h jaab�j supporbq documenIs to 1, Grant Nerne & Year
fi[Lqts@a ditor.lacounty.gov
Nn the evenl e orw is ncilavog all %e ym can vrm4 your Gwint payinent rupiest to (pCesse do Ywl fitx or sevird dupkates)
Depaotment of AirqfitC�r CvitcollRev
Shared Svvices Vvision I Atbii G�xql, Uniii
3470 Washike Wvd , Sufte 812
LOS MiMes CA 90010
IMMI
4, EPOI vequired?
S. PUR(WME I
5, VENDOR'S NVOICE 6
Qfinchjdkig Tw
7,011 A:wwPM
�eq
77
is g 011 22PW
4MaKpinum Of 5 hIVOIC01)
AM()k)N F
piwvtAn
WWWAte 0"
Yes
Iff Coe
IIIIIIIIIIIIIIIIIIIIIlllllllllllllllgoiiiiiiiiiiiiiiiiiiriiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii Coml
wpv� per each
�nql
No
h0cato OW 0 of
ONA
Wacb Iva 0
MW
........... ......
...... ........................................................................................................
. .......................................................
. ... ... ........
.
. . ........ . ......................................... — — ....
.. . ....... ..... ......................... ... ... ... ................. ................... ........
. ................................... ............................................................................................
. . ............... .
coldy t1hM (pWaSe ulm Ow OVANm)
I � alin the IdAy RuallonnWafficaUr fk� the darnmvk �mrem ani ins cuin iis , rvoecA in* wid czvect Xf expwld4ures were enads qn WAveJainvIrMh apprKzWe Wres eiAes wiraSTAMP AM tt H RECEIVED DATE HERE ZMAMV05
2uums lof Mis ron" were Vt)1p4povod dmd ag tavp stippixM9 ckX�pimlman, %PqXr mvrHcbIW[S),s
OW,AN mmAvdaA -Or 0* c9aen I
. .. . ..... . ............
MP9"HOR11210 VGNAWRE
MIG R Re ON k V 0 T 0 N AOA E Au mao w 2 1 on pi i E
AU V 11 IORiZ ED com rAC V WFOR MA ir c", ON dMers at Inafn Seefic n BASSIGNEEP WOME No
Pil ONE 0
E44AUILI I'l'l""II"II"II"II"II"II"II"�Im'l"II"II "I "1 11 1� "I I 1 11 .. . .. . .. . .. . .. . ... . . . . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. .. . "I
s Mteriftg for hu,iternal 55ID rev Ww purrmse
Re,Ased ow, Dpxenfllo , 2019
Page 1 of 14
Agreement No. 6545
EXI-181"T G
C.OUNTY OF LOS ANGELES
DEPARTMENIT OF AUMFOR-CONIROILLER / SHARED SERViCES D[l
AW
..............
Purpose of these instructiorm
To asmst sub-mapierits win con-Ipiehng the Grant Payment Request We apprec ate your partmipatiort in this pvoqrarTw kir quesUons or
suggestions please use our e-vmi bellow to contact us Please do not send the Instrucgovis to us, they are to be used for your,
guldaince only.
In nunweral I of Ms sechon phease winlar, the name awl year of the gilant program that you are submittilirg for payment. in addiflon p ease l us e)qw,(Me
fire P(O(*Ss of your Homeland Security cims by
* Canwinlefing the Grant payment request correctly and according to these instructions
* Submitting your Grant l re quest usling our e-oriad --> Graiits(tpauditor.lau.ounty.94,mv (please do not fax documents)
* Sending ym Gralnl payinent retiluest ofilly once (we dot's 110t M%fli"O Oriqinali dorannents arul dupficates wlfl slow dowrl our process)
a, Usmnig 1he dhecritinxes to einsdire ail Hie vequilired suppodling docunlevas and fles mromicany your Gaunt l request Supportring docunwints are
flaqqed for your convenience with as checkbox w0lin the coilreMmOng areas
a Ensuring trial air documents attached to youi Grant payment rptatmsts awe
* l5irmbinliting Grant paywTievil refJUOSt firnewy We do not quarantee the prooess of Giarn payment requests that ave subirriltried late or h)o cl, to Wre
finall due date Rewrl expend4hires need to be charged vvdlhin the perfomance period of the giant and sublivililted to us as soon as 9my awe
1nC1UllvE-%J
Ttm foillowing nuunerals provide the irmtructions to IN in the corresponffing numeralt in Vie form
1. Please emler the nairre of the agency requesting frx, payment 'The nairne of the agency shoiukl be typed accmrdmg to wis signed agireernerit and as you
need of to appear in the payee line of the rpirnbutseffient check
2'r Pkmse enter Owa covinprele address (street ourrftr and rimne city, ziip code) and attention fire whelie you willi need to recerve the well
rierneint
check, Please note that this is l nermsary for L A County delirartnients,
3. Please enter Oil tax lD of the gavernrnenlW enfily requestrig payirnent Pl1weise weave Icmtaamnk for L A. County departments,
4. il enter the kifornation of the pewson ll can assist rai vvith detalt cialim quesfions,
tam order to expedite your Grwif pal request, in this wea's 9fid, incllude a
. ... ... .... . . ...... T tie invoices oi cheiges med to sh;�me 11he same soluliwan afea, pivoject
The IoNowlng nurnerais provtde t1wre histructions to fifl pro the corresponding nurnerar in the forau
C Enter the sowril area corres;mridirig to the ellsim. This, inforenation is found lit the West l of the grant, Examples Of SOL115on areas are
equiputient, trairwing, ptanriing rx exeicise,
2. Enlem the project # coviresponding to the clatm, Tbis Wormation is found rrw the West budget of the grant- An exam& of Itern # iis 17 020
C Cirl an X taxlef ether yes of no accor4fing to the dairvi's Environmental & l-fislovlcA Pfem,vahon (EHP) requirements fforn ft Stale EHP
approval wreeds to be oblaiirkrd frowin the Slate pELgr to the start of the pyirtect. or, certain equil Ream (set, AEL. descofptton) rcr tfawq ill rujuaxercilse
projects, Please attaclI the fowkwong:
a) State, EMP Approval: if requIred by the state foir your daim
113i.miled on VU20120 91,a Page' 2 of 14
Agreement No. 6545
EXHierr G
. . ... . ....... . . . ................ . ... .. . ............. .................................... . ...... ....... ..
S. if the experviOures that you are ciaiuning werry purchased Chigirr a verodar no, corilraclor, please enter the vwome 0 or; the gird area Phease, rrote O,ial
you sire resporgreltige for forkwring ac(mlptabie purrhasing IlYueaisres arid (of dixroosenhiog your procurergaint pforeoss Afthoinallry pWase inckjole fine
firflowing docurnentaflorr wfth your rlaigrrit:
,: ) [ "] c' g a opy of towe mvoicgn� reease ansch an uivowe thal prowles suffk,,kwrol infouration to bi: used as a cross refenrence w llr� hm Owns ftscOhed
in your grant line i1rcoo aiirid AEL #. WIrren Uoe� grwogo- �irichides Regrogo UeR are inot being dainuxJ or that beflong to different clWats or gjr<s
please circOrr and designale ori the invoice the iterns that you are reque.stirig for regirsbuirsaineigol Eadh dmri cocied gnust have a Piroject #, a
fijindiing vxNce, and a toltd, Purcrase ordi and proe quotes wtilg ri be auc cepled 0 the pgace of Die mvgxce
b) El Copy of the purchose Order
C) Pritnt out of the corresporrdhtgg AUL. N (Authorized Eliquiiiinnerst Ust number), I'lim AEq lmlirwj cairr t)e found at'
hilps 11%now fr(b,us/fema_g(avns chin
d) Urroof of payment of the inwokw 't he proch of payrw it for [..A Courity I)eicarhnenhr a Iltie groultrut ii e,,CAPS stigovang that the Omsk
claiared the bass The proof of payrrmirtl for atheir tharg 1. A. County DrIgellre'rooril is the (*riresjxrirwJnT copy of the bank's cleared cirech,
e) 0 Caicoilailions Irgir use tax PaW When use tax is paid, cgearry show fire calculations of the use tax n the nrvoir/a mciuded n your cistim
1) M Proof of Ippayrinemnt of the use tax: ReEme pirrvicin offic011 documents which authenficate the reirrigillan(or of the use tax to Pre state, Ilhe
arriounland Ore reffirence to Pre invoilce being clakned,
Federal Efebarrigrent I,AsVnqr FlWase provide a screen thdrol tnA of the queried F:Werrar RXIbarrineirl Ustong at
(You Wilt need as usernarne and a password; if ymp don't poease create an account) 'Fw fistiing
needs to bqo fitonted gdgl to the setectiorg of tire vendor
if ym.ii are cliairring serviices, supphes, hi'ainirig r0aled costs, or ainy Wher lygyp of rRoirvib pug chaserri loginj a vendor oir contractor or governmient agency,
irkpase suficatewith an X the method that you used to acquire Ure olerns ((kongtj Jeave blank or mark irrigate than one) PWase note that competiolive
ted, rnrrru r.crgrmtrr.tottwe bid or scorer sour(;e are Ore ono y vafid du irchasging agethods,
a) 0 Coffirpefitive Bid. far projects that received more titan oirie blid. Please indicate nurnter of bids rer*Wod (must be unare llhan ore)
b) �j Non-CornpefifiveElks
aleoch the appirawag frorn thelPate. 'rhe approvar needs to be requested frown the Stale 262! tO the stal of the prcjecl.
C) E ........... I Sole Sgturce� for inon-bid reAtolmses of $250,000 or more eflemlive (June 21, 2018) to a shooe vendor or a songie project, ipkease aflach Ure
approvar froror the Slale. The appfuivat needs to be requested from the State ItCjgL to the Mani of the project
7, lEnter Ow. arnount of yora cwgrn aMo you vents Wat your buidgel !is sufficii to cover yow mliggreA Whewn the aisouirit of the btglgel ms not sufficent
p,iease get your Prttfliarro Coordinator know of the poss.RAe need for budget rnodificalious.
8. Enter the "Tolar Amount" by arOrgot thine sublotat chfirs oni !in each prod.
11M togloworog Trulnelals Provilde throe iristructions to fflt in the corresponding numesal No the lorrgo.
I , P"Wase read and cheek Uw box provkJed if yrou are an authorized signor.
I Pitntoe read and chreck the box proMed if you are an mAlroonzed sognor,
3. P'llogase wgn tire Grairil paygrgerit re(I"oul 4 you are an aulhorized slig nor of youragency,
4 & Wirmirg the aulhorroed person is the same gis the Contactnr po in Section 8 Von do nof rreed to eirglew Ow aulhonzed conlarn rinforni ff tirej�fjrt
6, wthorized persoin and Pre conlacl person in Section B are cifflerent, piiease enter Mi the fidds no tints area as requested,
fki;Msed on 1142W2011 7 Page 3 of 14
Agreement No. 6545
EM Mff G
fL)r Equl1rrvtnfuff�IL i�Mfi a) EiQuilivisvervit krventory L Ming (Print out & Excel F'fle), Please nchsde bolh #he printiout of Owe hsting and ihe coryesprindmq excer filit wiflir
yourcharrn 1"he axr* he is tomd it) suiere your r1airn with the slate and vies Vxintout as backup docuirmeal Rx audits ifthere isnosalW#
for tiorAT equipment please assgn a vNid H) tag, or wnte "Con%mvab e' Of it applies) or white NIA, pileaser do NOI leave the corresponding
space bWnk e.....A.92....il!tl! 19! ft U!221EMg!krns fro EgWp, Luffealgly
AdOlirrmAty gcoase entef ilim appireprvale CI RNE Mission (Ciremica�, 8r)kx4ica$,, RadlOogical, Nuciew', (or ExlptorJvio in the coluinn filled
You need to inforni us of arly changes on the itervits above ', 'rhiisaippoiestoeaciiiplecoofiuqulpnierrtado!ledii,ttlielnvm,ntr!)IlY"Y
Lisfirig, Indhodilng wheri the Reiri are disposed andifor no longer useful. We wffl update the irri h"wevirlory IHotiing (per,, grant
recithrieriterit) according to the information you gWe us, Please make sure that you invichAde all the affrachurents that aorta noweessary
to provide us with the requested inforinaflan.
a) [D State Sole Smurce Approval- f you are craiiiiniht; trahirnig related costs thru a Non Competitive M our Sokt Sciuvoe tvaOrrig provider,
regai(fless the purctimseid amoiri prey war allach Rive. Slate's allaxoval (effective I)e(*ff ibe6 03, 2018). The approvM needs to ble requested
from Iii've Slate pyror to Vie Mart of the project,
h) [ ...... .. . .... � 91tvate-S"ponsored Training Rermeting Form (with the tracking request 0), Reas(!r add Uhs forrn alloing With the rrahibig Request Forivir
i'ranirngOfficer(R)C) whr,,iry yo u rornplinted at the wribsile, to Ore c atrn's backup docurnentation All the backup docurnerilafion suhinitled
for the timiung ch'urn nPeds 10 agree whh Vie trakiiing rreriod and the rtelaEt descAption on the'Y'rarnring Rermurng Foirin and the the Rem of
lheGrairt Tnomnig requesIVs nvust be obt6ned from the State ity'liu, to the rhad of the project,
Recerpts and paid lrvvolceio please mdurte the complete copy of the ferreaft and paid irivorces with your tines m for Remized vxAs Such as
avpWnie flickti reviler stays, vilStfuctaii's fees, vrwkshop coal, facri fees, consuDing serviices, etc. AdchboinaRy, you wM ineed In include
Ow docurrients requested in 5 under 'Seelkin C,
H you an,, including p4?mtwrvne1 cost YAth youi trainirng (Aarm, pteace add the following:
rJ) El Personnel L ist (Privit ovirt 8, IlExcer Fire): Please incrude both the ltighlmri of the livi and the coviespondung exc(A Me with your c6ari The
excel file ar used to subwriit yoto (Aaiiirii with trie stale and the pli as backup do currient for audits,
e) Docurvivenu; that cortify connpWilkn of the trahrhng6 pkaase attach suppoirviii'vig documents that vi tir? (,,less nairrie, dales of t6virung, # of
routs of line travrvivwcy cass, punted awrtavv and slginatrue of hidividuall lakft line dass and appravW slgfw1ure ftom supervisor of trainer
(attach Vie information fair backfiflied positrairisalso), Exaiinpiles of docurnents thal Cerfity cairriple bon of trMning are:
0 Atterialance sheeiis (srcilned by eri arid rinstructor)
0 3lign in streets (swrviv� as li 9 S 1igned trakung wtificales,
ft Summartir I kding of Charqes� FIlease use the Trairilng Summary Shoot forrin provnJed in thiis d1sifirr padiet that clearly ,hobs the
breakdown of the haining charges 54,v e4rrployee and livat aratch the total clahned Trns forin includes the followirigefri&yee name,
assignorent, job Me, dato, salary, hours claiirned, veguiar irate, overtfisie rale, evinployee berrefris rate, c1lairn arri ppr ernproyea, crear
caiicuWfions rof arrouirit clailined pear varployee and lolal (equav to the arrvirunt chair ed)
PWase ensuro that the'rrairring Summary Sheet is veflfiedlapproved by an authodzed Mgnatory, with printed name and tifle, and
dii
wackup fin, the Benefits Ratw! U you are adding beri to ymrr claim, please rnake sure that yoiu inchide Ore offli cWtaAafion for fine
vale used,
tn) J rimecards- WAtAde as printotid of the correspondring firneCaiyrft Maraiiaii tinecards need to indicate Ore # of i chaliged per day to the
grant, sulreMsor's Mgrature, ernployee naare arxi sligriature, Automatic systanir geneialed fiTnecards need to im appivoyed aryJ InchAde the
nairre of the empioyee avol hours charged per day to Itie, grant,
EwcsheiA, payroll fegslev, etc.) includes binekeephq rode preai ptorkiea Pvvvvt�)UJWflnJnodew When the supporfing docurrientaticrin (firne
II'xpelpngf'
explanation of the usage as dellafleid as irossiUe
Revisedon 1112MO17 F-lage 4 of 14
Agreement No. 6545
EXII ilM I C , ;
D El Payroll regiister. rhe payroli reg�ster needs to deady wilip(M afxl explain thoamount clalmrsd per ernployee, It also nc:�eds qo onow tire
sMary, hourly rate, employee bermfits and overfirne rate
Ik) ['j Ultoeter of backliMed poskiosm When you are cki4rdng overfirne (Or a IpayrdkfOred 11mrNm, please allach Vie isackfillIed roster to your (hrurn
'I he roster rieeds QD kirdlude 11he n mne of the backtHlIng employpes, an short deac6plon of drAles, performed, the correstxxhimg employee
w1hose d0ors were covered and the dates accordingly, t3lease vneke sure that Pre roster is sl9red and O"rat you Inchide documentation
Col,responding to Me renpicryes covered by the backfiftig rarsliion,
Deliverable (or finW prvduct); Mase Include w0h your clarmi tho final product of tho plialr6ing activily (ad efivor&e) that was iderifified m the
grant award
b) Signed Certificate of Coarplefiour Me crofificale of compleflon can be an eirusl coirifirming that Oie plannIng activity was completed
r") Involcm U youir Ipllannning cahn Om;kxfes charges invoiced by vent�Wrs, please see reclumernetills and docurnents yrm need to antach to your
clairn lonn un(fisr Sechon C (nurneW 5 and numerai 6)
d) Surnporting Documentation for PersonrrO Coat� When your plannOg clairn tndir�des persorriver cost, please seed) to I) undeir Imrang
(;Wrn (supporfing docurnenirs neOvd) and add to the documentation,
a) Flrisol of State Approva0 of After Acflorr Repoit JAAR)� In order for yow MR to be, approved you have Ul subtrhit It to tllm ShAte uvire; the
QDF� NON (see link belm), wilhin 90 days after carnpOeUon r,)f Hiie erreverse. You need to nofify the Stale when the AAR Is upinaded so they
can Whoa sae with the approvM pawnsss.
hitp� ';:/Arai� Ba:)p,dliii.()o,v/l)F,,IIS,,,-SSC)I
b) Invoims: H yow exercise claim iricludits lnvotced by vendors pIearre sei) requvernents end dmiments you need Oa attach lo your
(�IaOi form under Section C (nurneeM If arsi aura'nevM 6)
c) su;lporllng Documentatlon for Peirsoinn,O Cr st� When yom exon.,Ise cham Includes personner cost, laease seed) IoQ under firoming
Cralrn (supNxtIng doctnmnts needed) and add io the ftmrrentafion,
f2l: 2ESEDITIMSM M 012MR 11) Ang 9) Otfti ay id ad'
Page 5 of 14
F:Nvised on 1 V2012017
Agreement No. 6545
ORMOV WhM
W8,JU 0111jr, KII:
OAU CMPCM�
X—lKwah AaPOIA,
P61,
GRANT MIMOCNINMTING
ath. KID of 4: 0 P"'Womw pl! 41, Kmkq ffinol, Paul:M* 941. (.fi • MwA0.ft,,,
Wor0k,"I
ffiam�
Flag 6 of 14
Agreement No. 6545
Equipment Inventouy i istirkg
Proxedures for C;omphIftion
OBJECTIVE. 'ro Iprowde arm equipmevil inveirriory hsfing that t rwks 11he State
FlorneW"id Se curdy Workbook, to the E,'(ItAprnent I edger and lo the
Eq0prinent � Virg to siirinp� fy the tracidng and amountabi Ry and to
efinitnate ckgAicafion and confusion
Prom
(1)
Grant Narne
SHF;5:::' or EIMPG
(2)
Sub-4lec,pient
Narne of your agency
(3)
[)ate of Fleport
EMU,, report cornpMed (1)
(4)
Grant Year
Grant Year of fuwJs used to pumhase e(Impirnent
(5)
Ra ecl #
Projecl NeMjb(.ff (from Ch ant Workbook Pro,ect Sheetsj
(7)
Aar L No
Authorized Equp Ill rsfing No (fjr)rTr (aant Workbrx)k)
(0)
Descrilotron
Desmptmn of the equpment
(9)
SerWl # or Other rD #
SertM # oi the Oenbf calion # tned
(10)
salecor" cnnslu t
M oul. ether by Yes, No or NIA
(11)
Source of Property
Fuvr&g sourrk, r e SHSP, EMPG, etc
(12)
1UMe m011deir
Narne (rf agency ((RyMepairlrnaird)
(13)
Vemdor Nairne
Narne of the vendor
(14)
Weitioe 14tinatreir
hvv6ce nurrdx,ir
(15)
Acquilskion Efate
I)ate equipirnent acqOred
(16)
ftpuiwlroru Clost
Cost of the ndmduall equ4irnent devn
(17)
'Yo of Fed Part
Fed parbicipation n Che mst of equiprient
(18)
LoCaVour
lxmboin of equtpment
(19)
Use & CondMon
Use & condftion (2)
(20)
[Asposibon data
Date of disposilmi
(21)
SMe P0,k)
Shea pfta,, It appficaNe, or INIA for, nol appNKzble
The EqOprineint Mvenl*ry Usfin( g rnggq be r,,x)rrrpleled M ils entOvely to vneel th(: objerarve
of the forrn
N ole, (1 ) 'rNs dMe shloukl be the dale ft physur;M rnventory of equprnent was
to and the re suhs qeconrAed wfth the f:�qOprnent records (at Beast
cincol every Wo yews)
(2) llnftate: N = Newil [)qAoyed, 0 = Out of Servk*, L = Lost & S :� Stolen
llgln�pNAionl
Eopy fmntwned 4n sub reeftrwril Me
Colpy forwarded to Shaied Servk*s Drvir"ain
Page 7 of 14
Agreement No. 6545
sm"Maw
TraWnq Surnmary
sheet
JwlsdicUon lgmw
Tminhig ProAder
OHS Approved Course Mc
Non-5LCPCP course intle & 0HSTrackMg No.
(imquues prp-appmvW thru OEM)
Date of Come;
Cliassi E-Aerdse Duirafionfflouw
------------
"',","'d (,qp"""'
EMMMM
Agreement No. 6545
EXIIIRR� G
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Agreement No. 6545
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Applowid tN
Adhowell Siqvilum
777 i e94;
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Agreement No. 6545
E-I'IX110 I G
8. Notes on Personrtell Cost,
Pry Lp2wra@co.sts associated wittu,
Work perloirmed urn er- contract for as specific defiveirabie DOES tqar COUnt against the
personnep cap, however,
Work performed Under contract for an undefined period, such as for, personnei costs
supporfing operc)flon,70 acUvRies, nnduding geirier, '.11 planning, trainiinq or exercise
activifies 00 COUrIt against the IpersonnO cap" and
Work perfonmed by ah non-ccnlracloir personnel, including for NH- or F.wrl-firne staff and
operationai overthne DO courit against the, personinO cap.
The Mlowfing, ex.. raw woulld not count towards..the,.ji rsoqnq,�,S
Vendor instaHafion of a radio lower"
Veindor training on new eqkApment purchased;
ContraCIror hired to create ari Emergency Operations FIan"
Contractor hired to provide defiveiNes of IICS 400; arid
Contractor hired to assW with plannirig, trainfing, evakjafirq, and rqporling the
effectiveness of a specffic exeircise,
The f0ow'ao exarr count towards h
.. .. .. .. .. .. t . .. .. .. .. . 2 RIM20RA
Contrac,toir toed to be the State's VVMD trairfing instructor %With no specHic defiverables
uradeir contract;
Contractor hired to facilitate Unk.Jenfified number of exercises throughout the
j.,wrformance period„
Coiritractor paired to be the part -brae auditor of I iorneland Sec urfty Grants throughout the year" and
Contractor hired to be are prdeihgence analyst.
Agreement No. 6545
EXHOT ("i
CALIFORNIA GOVERNOR'S 01:11CIH OF EMERGENCY SERMES (CM OB)
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Agreement No. 6545
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Agreement No. 6545
Exiiia'ir G
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Agreement No. 6545
SAMPL111E,1 C0III DY
Subrecipient Monitoring histrument
PROJECUUT'LE
Subrecipient Monitoring �nstrument
Los Angeles County State Horneiand Security Progirarn
Monitoring Reports
A, FINANCIAL REPORTM REQUIREMEN'rs
Q! 9 2 C. Liv 2
To determine that the Subrecipierst implemented corrective dion to address findings noted in fts
Siin& Audit Chat is r0ated to the I iom0aind Security Grant.
1. Was a Si ng,,W Aud ft C�OZTWIDpet d for G ra rit Yea Y, 2014- 15
and 201.5-16?
2. [f yes, did the Subrecipient forward a cq,.)y to Owe
HorneJand Security Grant Adiministrator (HSGA) by
March 301" of the year foflowing the audit?
3, Did the Single Aurift(s) identify findings related to the
HonWand Security Grant? ff yes,, pkase confinue,
If no, pWse rnark N/A and continue to Sedrion B
4. Did the Subrecipient develop a corrective action plan
that addresses the findiing(s)?
S. Did the Su brecipient send a copy of a corrective arc Uoin
p4n to the HSGA?
6. Did the Suibrecipient knpernent Che corrective action
plan?
Y.@-.s I.S.O. Cl.lo.,.,w.,.n.lilml.lel.,Tl.li.,.t
Page 1 of 11
Agreement No. 6545
EX I MIT I I
& TRAINING
Qbig AM.,
To deterrnIne that the'Trarrdng expenditures were appropriatOy doc'uniented and that the actIAtres
aligned wfth the prof ect's goals and objectives. If the TrainIng activities invoheed ernp4oyees,
determlne If the Subrecipient aipprophately documented the TraWng expenditures using employee
timecairds, sign-rin sheets, and certificates of traln4ig. if the Tralning activifies Mvo1ved using
consuItants or contractors, determine if the Subrecipient Wowed the approprate piroculerneint
procedures to k0e the consultants or contractors, Use Warkshelets 1 and 3 (See Attachrywent E
Subredpent Monitoring Worksheets),,
Verific�ation Yes NO Comments
L Did the SubrecipiIent receive fumfing for Trainng
expenditures? If yes, then confinue. If no, confinue
to next sectkm,
2" Did the Subredpient receive priorapprovaI frorn
the State elthes, via evr4I or otheir docrimentation
and did It Inchide the traning course name and
ntirnber'?
1 If the"Fr6ninp, expenditures relate to tire useof
ernployees, did Oie Subredpient appropriately
document uie"rraining expenditures using ernpIoyee
finrecards, Mgn-in sheets and certificates of tvainrng?
4. ff'fraiOng exW*ndItures relate to the use of
(*oinsjitaiits/coritracftoirs, dW thubrecipient Ulm
proper procurement procedures to, Hre the consuttants
or contraclors?
5ffid theSubrecipent accurately report theTyaoing
expendittiFes ln their accou infing records?
6, For Proijects with overtirne expenchtures for TraIning:
a, DdiltieSLubrecipievwtirriiiUiintairierv)ployeetiiinecards
to appropriatOy document the overfirne expendItuire.,s?
Ira, Did the Subrecipient accuratOy report the overtime
expenditures in their accounting records?
Page 2 of 11
Agreement No. 6545
[B., TRAINING (Continued)
Vlerifi...callign
7. F�or,Pu-,cuijectswntpiba(:A(fpplexpenditur,esfor'p'rapFiing�
a. Does the Subrecipkmt have documentation that
the backf ill expenditures were approved by thee
State?
b, Did the Subrecipient apjjpropriale� y docurnerAthen
backfil expenditures using ernpoyee thnecards and
sign-hri sheets?
c. Did the Subrecipient accurately report the
expenditures in their accounting records?
E-i. We,re empk)yee fimecards utifized in"rraWwig activities
signed and dated by the empioyee and direct supervisor?
9. Were t lie Tra p ri6 ing experidKui res consistent wfth the State
approved fgrant award and/or post award modific:aflon(s)?
10. Ensu re the Subrecp$Aent corrected areas of noncomp4ance
that remain outstan&ig and were reported as finftgs fti
prior Grant Year monitoring reports submitted by HSGk
a� if the Project prior Grant Year monitori ng report
fkwding was resolved, exp4ain resolution, and indicate
such in the current report as resolved,
�b. If the Project prior Grant Year report findinj,, is not
resolved, indicate why it has not been res6lved and
what the Subrecilpient is doing to resMve the prior
year finding '.md inducate such 41 the current report.
MOMMMM
Xqs� No. C.gnyients
Flap e 3 of 11
Agreement No. 6545
EX11401' 11
Bonn"Will
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To determine that the Planning experiditures were appropriately documented and that the
activiifies afigned with the project's goals and objeciiives, If the, Planning, activiities involved
employees, deterrnine if the Subrecipent appropriately docurnerited the Planning expenditures
using errpoyee firinecards and sign -in sheets, ff the 11anning aicfiviilte, involved using
roinsultants or contractors, deteraiiine if the Subrecipient folbwed the appropiriat-.� procul ire, 1-nent
pokies. Use Worksheets 1. and 3 (See Attachment E Subrecipient Monrtoring Worksheets).
Verification Yes No Corunents
.......
1. Did time Su breci pie"t receive f unding fo r P la inning
expenditures? lfyes,confinue, lfno, continueto
next section.
2. Did the Subrecipient appropiriatOy documerit the
Plarining expendhMires piroviding copies of the
support docurnentation that indicated the eff orts
made to produce the final piroduct and a copy of
the product produced'?
3 if Planning expenditures relate to the use of ernployees,
did the Subrecipient use ernployee finiecards and
sign. -In sheets?
4, If Manning expenditures relate to the use of
consultants/contraclors, did the Subrecipient
fohow proper procu rernent procedures to hire
the consultants or contractors?
1-5, [Ad the Subirecpient accurately report the
Plann4ig expenditures in their accounting records?
6. For Projects with overflime experKirtures for
Planning:
a, [Nd the Subrecll,.Aent maintain (-miployee
firnecards to appropriiately docurnent the
overt'Jime e: xpenditures?
Page 4 of I I
Agreement No. 6545
Ell* i01 I
C. PLANNING (Confirmed)
VeAfiscation yes No C Mmew
--- ...................... - -- ............ . ........... 1 2
b, Did the Subrecipient accurately report the
overtime expendftures ln Cheir accounfing
records?
7. For Projects Mth backfill ex1,,-)en(fitures for NarWng�
a, Does Che Subrecppient have docurrientation
Chat the backflH expendltures were approved
by the State?
L Did the Su brecipient appropHately docurnent
the backfiH expenditUres using eimployee
Urnecards and sign -hi sheets?
c. Did the Subrecipient accurately report the
iskfilli expendItures uin thf,-uir accounfing
records?
8. Weri-.a the employee timecards Ohzed In Mannft
activities signed and dated by the ernployee and
direct supemlsor?
9Were the Plarwining expenditu res conslstent with tune
State approved grant award and/or post award
modificafion(s)?
10, Ensure the Subrecipient correcled area of
noncornpWance that rr,,rnain OUtstanding and were
reported as findings M prior Grant Year monlaoring
reports submRted to HSGA:
a. If the project prior Grant Year mowiltoring report
finding was resolved, expWn resolution, and
indicate such pen the current report as resoWed.
Ira If the projecl I,,)rior Grant Year rnonftring report
findIng is not resMved, indicatewhy it has not been
resolved and what ti-ne Subrecplerst is dolnp, to
resolve the prior- year finding and °ndlcate such In
the current report,
Page 5 of 11
Agreement No. 6545
EXI flBIT H
ON jec five
To detemine that the project Equilxnerit expenditures are supported by invoices and that a
fistring of the Equipment/property is maintained loy 1,11he Subreciplent, I o determine that the
p,-)urizhases are afigned with the prolect's goals and objectives. Use Worksheets 2 and 3 (See
Attachment E -- Subrecipient Monitoring Worksheets),
Verification Yes No Cornments
1, IDid t lie Su breciplent recerve fundhiig for Eq uipment
expenditures? Ifyes, contlinue. ifno, continueto
next Section,
2Did trio Su breci pie nt maintain i n voces to s u pport
the EqWprnent expenditures?
I Did the Subrecipient foHow proper procurement
procedures to purchase the Equlpinent and vvere
the iterns listed in the federA "Authorized
Equiprnerit List" and/or "Standardized Equipment List"?
4o Did the Subreciprent accurately report the
Equipment expenditures in their, aCCOLM019 records?
S. Did the Subreciplent maintain an Equipment
irsveintory that listed the following'.
a) Description of Equipimient,
b) Serial number or other identification nurnber,
c) AEL number,
d) Fund/source/grant yc-.-uar,
e) Title, haider,
f) 100 percertt of feder'A participation. ff no, then lidentify percentage,
g) AcqUlsifion date,
h) Acquisition cost,
i) Quantity,
j) Equipment location,
k) Use and condition of EqWpmerit,
1) Disposap data and sale price of the Equiprysent
6. Did the Subrecljolent conduct an inventory of
Equipirnent j1purchased Yvith team/OES grant funds at
least once every two years?
Page 6 of 111
Agreement No. 6545
E!Xi HUI 1-1
D, EAUUMMENT (Continued)
Verification Yes No Corvirneints
...................... . ........ I.'.'.,.. .... . .... .......
7. Was the Equijament phys ica Ry inns pected to ensure
a. "rhe Equipment existed arid agreed to 4wentory
listing?
1:3. "T'he Equipiinent worked and adequatOy trained
staff are avadabie to operate the EquilDrneril'?
Did the Subrecipient rnaintain Eq0j.,)rnent in a secure
0Ocatiorr?
9. For property other than Equipment, i.e. supphes, did
the Subirecipient have contrMs and accountabdity to
safeauard and e!nsure that the items are used and
s0e0y for authorized purposes?
1,0. For Equipment disposM, if any:
a. Was the diqxmition consistent with federA
regu0afions?
�b. What is the status of the proceeds received from the
disposaR
1.1 Did the Subrecu pieint have a poficy for damaged,
destroyed, Oost or st.Men Equipment and udhrq but
not fimited to informing the CM/OES, steps to repllace 11're
Equipiment and an invesfigative process?
12, Were Otic Equilprnent expenditures consistent Wth
State aplxoval grant award and/or post awaird
modificaficin(s)?
13, Ensure the Subrecipient corrected areas of noncompliance
that remain outstandir% and were reported as finftgs in prior
Grarit Year moinitoring i eports maintained by HSGA:
a. ff the project prior Grant Year monitoring report finding
was resoNed, expWin resohition, and iAidicate such in
the current report as resoved,
b. If the project p6or Grant Year rrionitoring rej)ort finding
is riot resOved, indicate why it has riot beµeTMn resuived
and what the Subrecipient is doing to resove the prior year
finding and indicate such in the Cujrrrent report,
P"lge 7 of 11
Agreement No. 6545
EXi-flBrir lui
T'o determine that the Exercise expenditures were appp roriatOy docurneinte-�d and the
a0vifles, align with project's goais and objectives. IIf the Exercise activities invoived employees,
deteirmint:M if the Subrecipient approp6at6y docurnented the i.:pxerdse expenditures using
firm ecards and sign-n sheets. ff the Exercise a0vifles lnvoWd ushig consuitants or consuitarants,
deteirmine if the Subrecipient foHowed the appropriate proc.urement procedure. (Ise
Worksheets 1 and 3 (See Attachment E — Subreciplent Monitoring Worksheets).
Verification Yes No Comments
I ...................................... .....................................
1, Did the Subrecipient receive fundkig for Exercise,
experiditures? ff yes, confinueo if no, confinue to
inext section,
2� Did the Subirecpient receive prior approval from the
State either via eirnad or other documentation and M nt
irmiude the Exercise course name and number?
3. If the Exercise expendfturo.^s reiate to the use of erywpoyees,
did the SubireOpient appiropriateiy document the Exercise
expendftures u0ig eirnpioyee Virnecairds, sign -in sheets, and
certificates, for Exercise?
4. ff the Exercse expenditures reiate to the use of consukants/
contractors, did the Su brecipient follow proper procurement
procedures to Mire the consuitants orcontractors?
5. Did the Subrecipient accuirateiy report the Exercise
expenditures irw their accounting records?
& For Projects with over-firrie expendAures for Exer6se:
a. Did the Subredpient rinaintain ernphoyee flirnecards
to appropriately docurnent the overtirne expenditures?
bDid the Subreclpent ac�curateiy report the overtime
expenditures in their acc,rounfing records?
c. Did the Subrecipient accurateiy report the backfffl
expendRures in their accounting records?
T For Projects with backfifl expenditures for Exercise, -
a,, Does the Subrecipient have documentatiorii that
t lhe backf iH expend itu res were apgwoved by the State?
L Did the Subrecipient appropriateiy docunwent the
backfiR expenditures using ernployee tarn ecards and
Mgn-in sheets?
pagcll 8 of 11
Agreement No. 6545
EM MIT I I'
E. IEXERCISE (Continued)
.V.I.el.lrl.!."191.1c.l.a.l.t.1.1i.,.ol.,Ti�
8. Were t lhe ernp lloyee t irneca rds uti H zed in the Exercpse act Mfies
signed and dated by the employee and direct supeivisor?
9. Were Ow ExerOse expen(fitures consistent wfth the State
approved grant awwd and/or post award niodifications?
10. Ensure the Subrecipient corrected areas (if rwoncompHance
that renialn outstanding and were reported as findings in
prior Grant Year irnoinitoring reporW
am if the Project prioir Grant Year monitoring reportfinding
was resoWed, explain resoMion and indkate such in
the current report as resoived.
Y'le.s., 1.2.0 C.I.c.l.ml.,nllil-IsI.lel.l.n.,!.,s.,
b,, V the Project li riorGrant Year rnonitorhng report finding is
not resolved, indicate vvhy R has not been resoWed and what
the Subrecipnent is dohnp , U-) res6lve the prior year finding and
indicate such in the current report,
Agreement No. 6545
I". ORGAIWATION
MR=
Fo determine that the Organization expend4ures were appropriately docurrieinted and that the
activities afign with the project's goak and objectives. IIff the OrgarmatJon activities invoWed
employees, deteirmine if the SubrecipWrlt ap,aprophately documented the Organization expenditures
using employee firnecards and sign -in sheets. ff the Organization activities involved ushig consultants
or contractors, determine if the Subrecipieint followed the appropriate procurernent pohces, Use
Worksheets 1 and 3 (See Attachment E -- Subrecipient Manitorhig Worksheets).
Verification Yes No Cornments
. . . .. .. .. . .
1, Did the SLjbrecipkimt receive funding for OrgarflzaLion
expenditures? if so, continue. ff no, continue to next section.
2. V the Oirgariizatuon expenditures iteWe to the use of
ernplloyees, ft the Subrecipient docurywent the expenditui es
uskig employee Urnecards, Mgn-ln sheets, or with other
suppart docufneintation that substantiated the expense?
3, ff the Orga niz at ion expend �itures re late to the use of
consuitants or, contractors, did the Subirecipient follow
proper procurement procedures to hire the consultants
or contractors?
4� Did the Sui brecipierift accu raWy report the Or n czat ion
expenditures in their accounUng records?
5. Foi,Pt,ojectswitiiover,thneexpet ,idituresf'orOrgariizatio�,i:
a. Md the Subrecipient maintain enipoyee Urnecardsto
appropriat6ly docurnent the overtime expenditures?
bDid the Su brecipient a ccu rat0y report the overt irne
expenditures in their accounting records.?
Page 10 of I I
Agreement No. 6545
F', ORGANIZATION (Continued)
Verification
-- ... . ...... . ..........
6. For Projects with backfifl expendftuies for Organization:
b, oes the Subrecipient have documentation that the
imckfifl expendftures were approved I')y the State?
c. Did the Siut)ii,ecipiei°iitappt-opi�iatelydockjir'nentt:he
backfilI expenditures using ernployee Urnecards airW
other payroH documentation?
7, Were emplloyee firnecards utflized in Organlzation activities
signed aind dated by, the eimlplcyee and &ecl supeiMsor?
8. Weir-ettieOrgaiiizatioinexpeiiditures consistent with the State
approved grant award and/or post award rnodificafion(s)7
9, Ensure that We Suibrec�pient corrected areas of noncompliance
that remain outstand4ig and were reported as findings in prior
Grant Year rnonitoring reports rywaintained by i-ASGk
a. If the Project prior Grant Year monitoring report finding
was re-soived, explain res6lufiori arid Indicate such in the
current report as resoWpd.
K ff the Project prior Grant Year rnonitoring repoirt finding
is riot resOved, indicate why it has not beein resolved and
what the Subrecipient is doing to rescflve the prior year
finding and indicate such in the current report,
1EAHOTH
,Y. e sl N o. C o.i.E!,] i.:.ne 12l.l
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