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CONTRACT 5982D Amendment CLOSEDAgreement No. 5982D FOURTH AMENDMENT TO AGREEMENT NO. 5982 BETWEEN THE CITY OF EL SEGUNDO AND SAGECREST PLANNING AND ENVIRONMENTAL, INC. THIS FIRST AMENDMENT ("Amendment") is made and entered into this Jin day of November 2023, by and between CITY OF EL SEGUNDO, a general law city and municipal corporation existing under the laws of California ("City"), and SAGECREST PLANNING AND ENVIRONMENTAL, INC., a California Corporation ("CONSULTANT"), collectively referred to as the "Parties." WHEREAS, the Parties entered into Professional Services Agreement No. 5982 (the "Agreement") on December 10, 2020, and amended the Agreement on August 18, 2022 (Agreement No. 5982A); and, WHEREAS, the Parties wish to amend the Agreement to expand the Scope of Services described therein. NOW, THEREFORE, pursuant to Section 35 of the Agreement and in consideration of the foregoing, the Parties agree as follows: 1. Exhibit D is amended to add reimbursable project titled "EA 1353 - Grand - Kansas North" to the Consultant's scope of services. A revised version of Exhibit D is attached hereto and replaces the previous Exhibit D. 2. This Amendment may be executed in any number of counterparts, each of which will be an original, but all of which together constitutes one instrument executed on the same date. 3. Except as modified by the Amendment, all other terms and conditions of Agreement Nos. 5982 and 5982A will remain the same. IN WITNESS WHEREOF, the parties hereto have executed this Amendment on day and year first hereinabove written. CITY OF EL SEGUNDO Darrel George, City Manager SAGECREST PLANNING AND ENVIRONMENTAL, INC. a California Corporation Taxpayer ID No. 30-1218415 Am11 y ue , President Ewa 0c, A1q �p M I 7,.." ' " .. 4 Agreement No. 5982D ATTEST: Tracy Weaver, City Clerk APPROVED AS TO FORM: Mark P, Hensley, City Attorney Agreement No. 5982D EXHIBIT D CITY OF EL SEGUNDO STANDARD PROFESSIONAL SERVICES AGREEMENT WITH: SAGECREST PLANNING AND ENVIRONMENTAL, INC. FOR: PLANNING SERVICES SCOPE OF SERVICE Consultant agrees to perform contract planning related services for the City under the direction of, and to the sole reasonable satisfaction of, the City's Community Development Director or his designee, relating to the preparation, review and processing of entitlement applications, materials, and related supporting documents for the following projects: 0 EA 1289 — 650 N. PCH Office Project 0 EA 1291 — 1950-1960 E Grand Project (Site Plan Review) 0 EA 1339 and SPR No. 23-01 — Beach Cities Site Plan Review EA 1353 — Grand -Kansas North Revised: November—, 2023 ,. Agreement No. 5982D 001 s9. SAGECREST PLANNING + ENVIRONMENTAL May 19, 2023 Eduardo Schonborn, AICP City of El Segundo 350 Main Street El Segundo, CA 90245 SUBJECT: City of El Segundo Planning Services - Scope of Work for 1521 E Grand Ave Dear Mr. Schonborn„ Thank you for the opportunity to submit a proposal in response to the City of El Segundo's (City's) request for planning services. The team at Sagecrest Planning+Environmental (Sagecrest) provides planning and environmental review services to local jurisdictions throughout California. Our planners have expertise in discretionary case processing, preparation and review of zoning codes, specific plans, general plans, and other planning documents, code compliance, project management, and environmental analysis, documentation, and review. Our planners have all worked in various positions for local jurisdictions. Sagecrest delivers the highest level of service with proactive solutions, ongoing communication, and dependable coordination. We adapt our services to the City's needs and complement its in-house resources as an extension of City staff. Our planners are trained on the latest planning, zoning and environmental legislation and case law and are adept at using public counter permit tracking and GIS systems. Sagecrest is a local Southern California -based firm with corporate offices in San Juan Capistrano. Our clients are in Orange, San Diego, Riverside, San Bernardino and Los Angeles Counties, which allows us to be accessible to our clients at a moment's notice. We are accustomed to being proactive and anticipating the needs of our clients and recommending practical solutions to complex planning issues. In addition, due to our efficient structure, we are competitive on price while adhering to stringent budgets and schedules. Sagecrest looks forward to your favorable review of our firm's scope of work. For additional information or to further discuss our qualifications, please contact me directly at the phone numbers or email below. Sincerely, /' 017 V(6(� Amy Vazquez, President Phone: (949) 996-7243 E-mail: ova ti)saaecrE,st r)iag.c i22 27128 Paseo Espada • Suite 1524 • San Juan Capistrano, CA 92675 Agreement No. 5982D g W k. t r ei SAGECREST 11 .AhrolIrI1 , ,. .I IY I - I I11d[HT AI Project Approach Sagecrest's approach to providing planning and administrative services, including representative tasks as appropriate for the class title assigned, is described below: Review, analyze and process Sagecrest provides entitlement processing services for discretionary cases consistent development applications and management of City -initiated with City codes, policies and projects that may require general plan amendments, specific standards. Utilize City plans, reclassifications, Conditional Use Permits, subdivision maps, electronic and paper files to variances, design review, annexations, and other discretionary and research previous and/or administrative actions. Sagecrest planners are skilled project related cases. managers who provide excellent customer service to the applicant and the City. We guide the applicant through the entitlement process, timelines, technical studies, interdepartmental comments, revisions to the application, and the review and approval process. Team members utilize the City's historical files, Geographic Information Systems, permit tracking software, and zoning code to respond to inquiries at the public counter and to research entitlements. Prepare environmental Sagecrest planners are well versed in current environmental law analysis, including, but not and preparing CEQA documents for discretionary projects or City - limited to, Initial Studies and initiated plans and programs. The Sagecrest team includes Negative Declarations, as planners who can prepare streamlining checklists, Initial Studies, required by the California (Mitigated) Negative Declarations, EIRs, Mitigation Monitoring and Environmental Quality Act Reporting Programs, and all required CEQA notices. Sagecrest (CEQA). planners have also managed CEQA consultant teams. We have reviewed and commented on numerous CEQA documents from outside agencies to ensure the City's comments and concerns are represented. Route plans to City Sagecrest planners are experienced project managers. departments; consolidate Entitlement case processing generally entails routing plans to comments; and present various City departments; consolidating comments; resolving recommendations and internal inconsistencies; and presenting recommendations and revisions to the applicant. revisions to the applicant. once the application is complete, our Work with other departments planners will write clear, concise, and accurate staff reports and to ensure consistency of manage the project through public outreach, reviews and comments. Prepare staff approvals by staff, Planning Commission, any other required reports and presentations to approval body, and the City Council. citizen committees and decision -making bodies. I, ,. Agreement No. 5982D r { L 1 p A SAGECREST TANNING • ENVIRONMENTAL Maintain communication with Sagecrest takes pride in our communication and customer service applicants, interested parties, with applicants, interested parties, property owners, homeowner property owners, homeowner associations, various governmental agencies, and other City associations, etc. Respond to departments. Our planners quickly learn the frequently asked inquiries about projects from questions (i.e. business license, special events, building inspection residents and applicants. requests, etc.) and provide "one -stop shopping" at the public counter. Prepare notices for public Sagecrest understands the importance of preparing timely, clear, meetings and hearings in concise and accurate public notices. We are experienced in accordance with City and preparing publications for the newspaper, posting on and/or near CEQA requirements. the project site and mailing notices to interested parties who may be affected by a proposed action. Attend community meetings Sagecrest planners have solid presentation skills and have and public hearings, as presented entitlement applications and reports to city councils, required, and present reports commissions, and community groups. We are often to various Boards, commended for the ability our staff has to take complex issues Commissions, and the City and present them in a way that is clear and concise. We are Council, passionate about working with stakeholders to communicate the direction of the City early in the process so they understand what the goals are and how to be a part of the ultimate solution. Open, maintain and close Proper records management and organization is crucial. Our electronic and paper files in planners have all worked for public agencies and understand the accordance with City importance of working diligently to maintain the public record, procedures. proper publications, filing, indexing, and safekeeping of all proceedings of the Planning Commission and City Council. We work with the City Clerk to ensure the public record is kept permanently and is set up for efficient retrieval. Review grading and building Plan checking is completed in accordance with conditions of plans for consistency with approval associated with each discretionary approval and discretionary approvals and applicable codes, ordinances and standards adopted by the City. environmental mitigation, if applicable. Provide staff at the public Our team members are skilled at reviewing a City's historical information counter. files, zoning map, zoning code and other data and files to respond to inquiries at the public counter. Our planners are well versed in determining when a project is ready for plan submittal. We quickly learn the frequently asked questions (i.e. business license, special events, building inspection request, etc.) that a re typical to c u sto m e rs visiting City Hall to provide as much assistance as possible and help provide "one -stop shopping" for questions and needs. We take pride in our exceptional customer service skills. Agreement No. 5982D r' J �.riarf r„r't�l G 'Y' P�I.A IV NINC:. F.NIV IRC?NMEN I'lnl. Sagecrest is an award winning, full service, professional planning firm providing contract planning, land use, and environmental consulting to public agencies throughout California. The American Planning Association (APA) recently awarded Sagecrest the 2018 Emerging Planning & Design Firm by the Orange Section and the 2019 Grassroots Initiative Award by the California State Chapter and the Orange Section. With considerable experience in Southern California, the Sagecrest team has strong working relationships with key staff, applicants and public officials. Our mission is to provide outstanding service at competitive rates to the clients and communities we serve while adding value and making a positive impression with each assignment. Because of our extensive experience and focus on providing planning staff to public agencies, Sagecrest is uniquely qualified to deliver high -quality on -call planning services. We have assembled an exceptional team of experienced planners and administrative services staff. Our staff has professional planning experience in the public sector, giving them a unique and thorough understanding of the processes and the challenges faced by planning departments. We employ highly qualified and experienced professionals whose skills, qualifications and previous responsibilities are a strong match to the needs of the City of El Segundo. We ensure this high level of quality by employing the following practices: • City contract managers interview proposed staff before they are assigned. • Our staff has experience working for public agencies prior to working with us, allowing them to integrate seamlessly into department operations. • We know that our reputation is our most valuable asset. With that in mind, we do not overcommit our staff and only accept work that our staff has the qualifications to perform. • Our staff maintains ongoing professional development and we provide extensive training in project management, land use law, California Environmental Quality Act (CEQA), writing and public presentation skills. • We are based in San Juan Capistrano, maintain regular office hours, and are accessible as needed. • We reliably meet departmental standards, including: deadlines, quality of work products, courtesy and accessibility, accuracy of reports and information given to the public, and responsiveness. • We ensure we have a clear understanding of expectations and maintain consistent communication with our clients. • We are committed to providing services that are cost effective while maintaining high standards of quality and productivity. r , Agreement No. 5982D a r SAGECREST PLANNING . ENVIRONMENTAL Four (4) references for Planning Services are provided below. Additional references are available upon request. IN! 10, rii//k/N/m"'10001 Jonathan Borrego, AICP On -Call Planning February 2019- City of Interim City Manger Services present Oceanside jL?o rre, c ,cr cu oceanside-ca.us (760) 435-4373 Jennifer On -Call Planning September 2017- City of Costa 714-754-5617 Services present Mesa Jennifer,Iefcostanieacgoy .......... . . Wayne Morrell On -Call Planning City of Santa Fe Director of Planning Services July 2017-present Springs wavnerrnnrrelLa� arilit f sofrin s,a rg (562) 868-0511 Jim Campbell Deputy Community Development On -Call Planning August 2017- City of Newport Director Services Present each j j arn ebV .ne chcjLqv L(949) 644-3210 Sagecrest will perform consulting services based on the following breakdown of classification of hourly rates for key personnel: Position Planning Director City Planner Zoning Administrator Principal Planner Senior Planner Associate Planner Assistant Planner Planning Aide Hourly rate $220.00 $200.00 $160.00 $160.00 $140.00 $120.00 $90.00 $80.00 Project management is a dynamic process that can include different variables that can impact the time needed to review a project (complexity of project, quality of applicant submittal, response from other departments, type of CEQA assessment, public comments, etc.). Sagecrest understands the Agreement No. 5982D ..r , SAGECREST ID l.dkl'llryp FU"d . Ip INVIWI411l III 9 Al. proposed project would entail processing entitlements for a 350-unit multi -family residential development, supportive amenity and recreation areas, public and private open space, and a 375-stall parking structure at 1521 E Grand Ave. Based on the proposed project and site, the City of El Segundo anticipates preparing an Environmental Impact Report (EIR), which will be prepared by a separate consulting firm. Sagecrest will review the EIR to ensure it complies with the California Environmental Quality Act (CEQA) and addresses the City's concerns. Additionally, it is anticipated that the project would include a high involvement of community communication. The proposal includes two optional tasks, which would be completed at the City's direction. The first of these would be to conduct a community meeting. The community meeting would be held in conjunction with the project applicant to allow them the opportunity to present the project benefits to the community, as well as to listen to community concerns. The second optional task would be for the development agreement negotiations. The Sagecrest Project Manager can participate in the negotiations with the City and Developer on a Development Agreement. This optional task would be limited to assisting the City with determining appropriate terms. Should the City need Sagecrest to be the primary negotiator, an additional scope would be provided. This project would be assigned to Principal David Blumenthal, AICP (billed at the Principal Planner rate). The following is an estimate of time needed for the project; however, actual hours will be billed at the above -listed hourly rates and may exceed these amounts. The anticipated processing time from notice to proceed to completion is 18-months. l r 1 of iI, WPM ' 110g�," 1 %�// -��� Initial project submittal Plan completeness review, review 35 $5,600 specific plan, prepare comment letter Coordinate IDC 15 $2,400 Project Resubmittals (3 rounds) . _. Plan completeness review, prepare 45 $7,200 comment letter Coordinate IDC ..................... 10 ........................ $1,600 CEQA w Kick -Off Meeting 4 $640 Management of CEQA Consultant ......... ......._... 18 _...__.. $2,880 _. Public Scoping Meeting (presentations, 15 $2,400 meeting attendance) WWWWW_notice, Screencheck review CEQA document 60 $9,600 and technical reports (2 reviews) Proofcheck review CEQA document 30 $4,800 and technical reports (2 reviews) Printcheck review CEQA document and 10 $1,600 technical reports (2 reviews) Coordinate review with other 20 $3,200 departments _ _ AB 52/SB 18 Tribal Consultation 20 $3,200 Agreement No. 5982D I ! inY M'�..I,✓',' SAGECREST 14-111"a . 1,. M1Pd11f,Y,L"A@hIYM1I Planning Commission (2 meetings) Public Notice _........ . 00 �......._ Prepare Presentation . 4 _ ........... 0 $w.64 Attend Public Hearing 10 $1,600 City Council (2 meetings) Public Notice 3 $480 Staff Report/Resolution 30 _ $4,800 Prepare Presentation 4 $640 Attend Public Hearing _.... _ .... ........_..... 10 $1,600 Project Coordination Monthly coordination meetings _._ 18 $2,880 _...__. ........ ............................. General project coordination, 40 $6,400 meetings, emails, phone calls, etc. Estimated Total 439 $70,240 _._._._._.__ ......... P Optional Tasks Community Outreach (1 meeting) Public Notice 2 $320 Prepare Presentation 2 $320 Attend Meeting 5 $800 Meeting summary memorandum 2 $320 Development Agreement Review draft development agreement 20 $3,200 Meetings, emails, phone calls, etc. 50 $8,000 Estimated Total Optional Task 81 $12,960 TOTAL (INCLUDING OPTIONAL TASKS) 520 $83,200