CONTRACT 6805 Professional Services AgreementAgreement No. 6805
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF EL SEGUNDO AND
ENVIRONMENTAL SCIENCE ASSOCIATES
This AGREEMENT is entered into this day of December, 2023, by and
between the CITY OF EL SEGUNDO, a municipal corporation and general law city
("CITY") and ENVIRONMENTAL SCIENCE ASSOCIATES, a California Corporation
("CONSULTANT").
1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work listed
in the SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by the
terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not
to exceed $364,000 for CONSULTANT's services, which includes a 10-
percent contingency above the CONSULTANT'S cost proposal in the
attached Exhibit "A" (CEQA Environmental Impact Report for 1521 E. Grand
Avenue, El Segundo, CA, dated May 5, 2023), which is incorporated by
reference. CITY may modify this amount as set forth below.
CONSULTANT acknowledges that it will be paid by funds received by the
CITY from the Developer and/or Applicant associated with Pacific Coast
Commons Specific Plan project for which CONSULTANT performs services
on behalf of the CITY.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit "A"
(CEQA Environmental Impact Report for 1521 E. Grand Avenue, El
Segundo, CA, dated May 5, 2023), which is incorporated by reference.
B. CONSULTANT will, in a professional manner, furnish all of the labor,
technical, administrative, professional and other personnel, all supplies and
materials, equipment, printing, vehicles, transportation, office space and
facilities, and all tests, testing and analyses, calculation, and all other means
whatsoever, except as herein otherwise expressly specified to be furnished
by CITY, necessary to perform and complete the work and provide the
professional services required of CONSULTANT by this Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT
will use the level of care and skill ordinarily exercised at the time of performance by
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professionals engaged in providing similar services under similar circumstances. CITY
will continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of
any deficiencies and CONSULTANT will have fifteen (15) days after such notification to
cure any shortcomings to CITY's reasonable satisfaction. Costs associated with curing
the deficiencies will be borne by CONSULTANT.
4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and
hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit
"A") the tasks performed, the percentage of the task completed during the billing period,
the cumulative percentage completed for each task, the total cost of that work during the
preceding billing month and remaining budget.
5. NON -APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT
for current services are within the current budget and within an available, unexhausted
and unencumbered appropriation of the CITY. In the event the CITY has not appropriated
sufficient funds for payment of CONSULTANT services beyond the current fiscal year,
this Agreement will cover only those costs incurred up to the conclusion of the current
fiscal year.
6. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has:
Carefully investigated and considered the scope of services to be
performed;
Carefully considered how the services should be performed; and
i!i. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be reasonably
acquainted with the conditions there existing that are readily observable,
before commencing the services hereunder. Should CONSULTANT
discover any latent or unknown conditions that may materially affect the
performance of the services, CONSULTANT will immediately inform CITY
of such fact and will not proceed except at CONSULTANT's own risk until
written instructions are received from CITY.
7. TERM. The term of this Agreement will be from effective date above through June
30, 2025. Unless otherwise determined by written amendment between the parties, this
Agreement will terminate in the following instances:
A. Completion of the work specified in Exhibit "A" (CEQA Environmental
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Agreement No. 6805
Impact Report for 1521 E. Grand Avenue, El Segundo, CA, dated May 5,
2023);
B. Termination as stated in Section 15.
8. TIME FOR PERFORMANCE,.
A. CONSULTANT will not perform any work under this Agreement until:
CONSULTANT furnishes proof of insurance as required under
Section 23 of this Agreement; and
ii. CITY gives CONSULTANT a written notice to proceed.
B. Should CONSULTANT begin work on any phase in advance of receiving
written authorization to proceed, any such professional services are at
CONSULTANT's own risk.
9. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the
contracted services. If delay occurs, CONSULTANT must notify the Manager within five
(5) days, in writing, of the cause and the extent of the delay and how such delay interferes
with the Agreement's schedule. The Manager will extend the completion time, when
appropriate, for the completion of the contracted services.
10. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the
main body of this Agreement takes precedence over the attached Exhibits; this
Agreement supersedes any conflicting provisions. Any inconsistency between the
Exhibits will be resolved in the order in which the Exhibits appear below:
A. Exhibit A: Proposal to Provide Assistance Regarding City of El Segundo
General Plan and Zoning Amendments, dated March 15, 2023
11. CHANGES. CITY may order changes in the services within the general scope of this
Agreement, consisting of additions, deletions, or other revisions, and the contract sum
and the contract time will be adjusted accordingly. All such changes must be authorized
in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting
from changes in the services will be determined in accordance with written agreement
between the parties.
12.TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
13. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and
certificates that may be required to perform the services under this Agreement.
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14. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by
CONSULTANT under this Agreement will not be construed to operate as a waiver of any
rights CITY may have under this Agreement or of any cause of action arising from
CONSULTANT's performance. A waiver by CITY of any breach of any term, covenant,
or condition contained in this Agreement will not be deemed to be a waiver of any
subsequent breach of the same or any other term, covenant, or condition contained in
this Agreement, whether of the same or different character.
15. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any
time with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's
mutual consent. Notice will be in writing at least thirty (30) days before the
effective termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately cease
performance under this Agreement unless otherwise provided in the
termination notice. Except as otherwise provided in the termination notice,
any additional work performed by CONSULTANT after receiving a
termination notice will be performed at CONSULTANT's own cost; CITY will
not be obligated to compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data,
studies, surveys, drawings, maps, reports and other materials prepared by
CONSULTANT will, at CITY's option, become CITY's property, and
CONSULTANT will receive just and equitable compensation for any work
performed up to the effective date of notice of termination, and costs
necessarily incurred by CONSULTANT due to termination, including the
costs attributable to CONSULTANT's termination of any subconsultant
agreements, not to exceed the total costs under Section 1(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may
procure on its own terms services similar to those terminated.
F. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this
Section.
16.OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps,
models, photographs and reports prepared by CONSULTANT under this Agreement shall
become CITY's property upon payment for the services performed. CONSULTANT may
retain copies of said documents and materials as desired, but will deliver all original
materials to CITY upon CITY's written notice. CITY agrees that use of CONSULTANT's
completed work product, for purposes other than identified in this Agreement, or use of
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incomplete work product, is at CITY's own risk. Notwithstanding anything to the contrary
above, CONSULTANT and its subconsultants shall retain all right, title, and interest in,
including copyrights, to their standard details, drawings, designs, specifications, trade
secrets, source code, software, or other intellectual property used in CONSULTANT's or
its subconsultants' practice and existing prior to the date of this Agreement (collectively
"Pre -Existing Property"), subject to a limited, non-exclusive, royalty -free license to CITY
to use such Pre -Existing Property in accordance with the terms of this Agreement.
17. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art
work, prepared pursuant to this Agreement, will be released by CONSULTANT to any
other person or public CITY without CITY's prior written approval. All press releases,
including graphic display information to be published in newspapers or magazines, will
be approved and distributed solely by CITY, unless otherwise provided by written
agreement between the parties.
18.INDEMNIFICATION.
A. CONSULTANT agrees to the following:
Indemnification for Professional Services. CONSULTANT will
save harmless and indemnify and at CITY's request reimburse
defense costs for CITY and all its officers, volunteers,
employees and representatives from and against any and all
suits, actions, or claims, of any character whatever, brought for,
or on account of, any injuries or damages sustained by any
person or property, to the extent caused by any negligent or
intentionally wrongful act, error or omission by CONSULTANT
or any of CONSULTANT's officers, agents, employees, or
representatives, in the performance of this Agreement.
ii. Indemnification for other Damages. CONSULTANT indemnifies
and holds CITY harmless from and against any claim, action,
damages, costs (including, without limitation, reasonable
attorney's fees), injuries, or liability, arising out of this
Agreement, or its performance, to the extent caused by any
negligent or intentionally wrongful act, error or omission by
CONSULTANT or any of CONSULTANT's officers, agents,
employees, or representatives. Should CITY be named in any
suit, or should any claim be brought against it by suit or
otherwise, which is subject to this Section 18(A)(ii), whether the
same be groundless or not, arising out of this Agreement, or its
performance, CONSULTANT will defend CITY (at CITY's
request) and will indemnify CITY for any judgment rendered
against it or any sums paid out in settlement or otherwise.
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Agreement No. 6805
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will
survive termination of this Agreement.
D. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 222, and any approval
of said insurance by CITY, are not intended to and will not in any manner
limit or qualify the liabilities and obligations otherwise assumed by
CONSULTANT pursuant to this Agreement, including, without limitation, to
the provisions concerning indemnification.
19.ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without
CITY's written approval are prohibited and will be null and void.
20.INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work and
the manner in which is it performed. CONSULTANT will be free to contract for similar
service to be performed for other employers while under contract with CITY.
CONSULTANT is not an agent or employee of CITY and is not entitled to participate in
any pension plan, insurance, bonus or similar benefits CITY provides for its employees.
Any provision in this Agreement that may appear to give CITY the right to direct
CONSULTANT as to the details of doing the work or to exercise a measure of control
over the work means that CONSULTANT will follow the direction of the CITY as to end
results of the work only.
21.AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free
access at all reasonable times to such records, and the right to examine and audit the
same and to make transcript therefrom, and to inspect all program data, documents,
proceedings and activities pertaining to the services under this Agreement.
CONSULTANT will retain such financial and program service records for at least three
(3) years after termination or final payment under this Agreement.
22.INSURANCE.
A. Before commencing performance under this Agreement, and at all other
times this Agreement is effective, CONSULTANT will procure and maintain
the following types of insurance with coverage limits complying, at a
minimum, with the limits set forth below:
Type of Insurance Limits
Commercial general liability: $2,000,000
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Professional Liability $1,000,000
Business automobile liability $1,000,000
Workers compensation Statutory requirement
B. Commercial general liability insurance will meet or exceed the requirements
of ISO-CGL Form No. CG 00 01 11 85 or 88 or equivalent. The amount of
insurance set forth above will be a combined single limit per occurrence for
bodily injury, personal injury, and property damage for the policy coverage.
Commercial General Liability and Business Automobile Liability policies will
be endorsed to name CITY, its officials, and employees as "additional
insureds" under said insurance coverage and to state that such insurance
will be deemed "primary" such that any other insurance that may be carried
by CITY will be excess thereto. Such endorsement must be reflected on
ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such insurance will be
on an "occurrence," not a "claims made," basis and will not be cancelable
or subject to reduction except upon thirty (30) days prior written notice to
CITY.
C. Professional liability coverage will be on an "occurrence basis" if such
coverage is available, or on a "claims made" basis if not available. When
coverage is provided on a "claims made basis," CONSULTANT will continue
to renew the insurance for a period of three (3) years after this Agreement
expires or is terminated. Such insurance will have the same coverage and
limits as the policy that was in effect during the term of this Agreement, and
will cover CONSULTANT for all claims made by CITY arising out of any
errors or omissions of CONSULTANT, or its officers, employees or agents
during the time this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form
CA 00 01 06 92, or equivalent, including symbol 1 (Any Auto).
E. CONSULTANT will furnish to CITY duly authenticated Certificates of
Insurance evidencing maintenance of the insurance required under this
Agreement and such other evidence of insurance or copies of policies as
may be reasonably required by CITY from time to time. Insurance must be
placed with insurers with a current A.M. Best Company Rating equivalent
to at least a Rating of "A:VII."
F. Should CONSULTANT, for any reason, fail to obtain and maintain the
insurance required by this Agreement, CITY may obtain such coverage at
CONSULTANT's expense and deduct the cost of such insurance from
payments due to CONSULTANT under this Agreement or terminate
pursuant to Section 15.
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23. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written
approval to use any consultants while performing any portion of this Agreement other than
to the consultants noted in the proposal. Such approval must approve of the proposed
consultant and the terms of compensation.
24.INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the
status on the project, which will include a schedule update and a short narrative
description of progress during the past month for each major task, a description of the
work remaining and a description of the work to be done before the next schedule update.
25. NOTICES. All communications to either party by the other party will be deemed made
when received by such party at its respective name and address as follows:
If to CONSULTANT:
.....�_ .._.__....�. ....-,. .......
.�.._
If to CITY:
_ ........ g
_Environmental Science Associates Cit of El Segundo
626 Wilshire Blvd., Suite 1100 350 Main Street
Los An eles, CA 90017 El Se undo,, CA 90245mmm mm_
Attention: Luci Hise-Fisher Attention: Eduardo Schonborn
Any such written communications by mail will be conclusively deemed to have been
received by the addressee upon deposit thereof in the United States Mail, postage
prepaid and properly addressed as noted above. In all other instances, notices will be
deemed given at the time of actual delivery. Changes may be made in the names or
addresses of persons to whom notices are to be given by giving notice in the manner
prescribed in this paragraph.
26. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest
laws and regulations including, without limitation, CITY's conflict of interest regulations.
27. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor
retained any company or person, other than CONSULTANT's bona fide employee, to
solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid
nor has it agreed to pay any company or person, other than CONSULTANT's bona fide
employee, any fee, commission, percentage, brokerage fee, gift or other consideration
contingent upon or resulting from the award or making of this Agreement. Should
CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without
liability.
28.THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of
any other party. There will be no incidental or other beneficiaries of any of
CONSULTANT's or CITY's obligations under this Agreement.
Agreement No. 6805
29.INTERPRETATION. This Agreement was drafted in, and will be construed in
accordance with the laws of the State of California, and exclusive venue for any action
involving this agreement will be in Los Angeles County.
30. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state,
and local laws applicable to this Agreement.
31. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire
understanding of the parties. There are no other understandings, terms or other
agreements expressed or implied, oral or written. There is one (1) Attachment to this
Agreement. This Agreement will bind and inure to the benefit of the parties to this
Agreement and any subsequent successors and assigns.
32. RULES OF CONSTRUCTION. Each Party had the opportunity to independently
review this Agreement with legal counsel. Accordingly, this Agreement will be construed
simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly
for or against either Party.
33. SEVERABILITY. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to
the extent necessary in the opinion of the court to render such portion enforceable and,
as so modified, such portion and the balance of this Agreement will continue in full force
and effect.
34.AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this
Agreement and to engage in the actions described herein. This Agreement may be
modified by written amendment. CITY's executive manager, or designee, may execute any
such amendment on behalf of CITY.
35. ELECTRONIC SIGNATURES. This Agreement may be executed by the Parties on
any number of separate counterparts, and all such counterparts so executed constitute
one Agreement binding on all the Parties notwithstanding that all the Parties are not
signatories to the same counterpart. In accordance with Government Code § 16.5, the
Parties agree that this Agreement, Agreements ancillary to this Agreement, and related
documents to be entered into in connection with this Agreement will be considered signed
when the signature of a party is delivered by electronic transmission. Such electronic
signature will be treated in all respects as having the same effect as an original signature.
36. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience
of reference only and will not affect the interpretation of this Agreement.
37. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
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Agreement No. 6805
38. FORCE MAJEURE. Neither CONSULTANT nor CITY shall be considered in breach or
default should performance of this Agreement be prevented due to fire, flood, explosion,
acts of terrorism, war, embargo, government action, civil or military authority, the natural
elements, or other similar causes beyond the Parties' reasonable control. A Party claiming
the benefit of this provision shall, as soon as reasonably practicable after the occurrence
of any such event, (a) provide written notice to the other Party of the nature and extent of
any such force majeure event; and (b) use commercially reasonable efforts to remove
any such causes and resume performance under this Agreement as soon as reasonably
practicable.
39. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness
and capacity to perform the Agreement in accordance with the terms herein.
CONSULTANT represents that its financial resources, surety and insurance experience,
service experience, completion ability, personnel, current workload, experience in dealing
with private consultants, and experience in dealing with public agencies all suggest that
CONSULTANT is capable of performing the proposed contract and has a demonstrated
capacity to deal fairly and effectively with and to reasonably satisfy a public CITY.
[Signatures on next page]
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Agreement No. 6805
IN WITNESS WHEREOF the parties hereto have executed this contract the day
and year first hereinabove written.
CITY OF EL SEGUNDO
u "TM
Darrell George
City Manager
ENVIRONMENTAL SCIENCE
ASSOCIATES
By: Ruta Thomas
Title: Regional Director
ATTEST:
4"�ICO Taxpayer ID No. 94-1698350
Tracy eaves,
City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
By:
Joaquin V
quez, Assistant City Attorney
Insurance Approval:
Iry
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626 Wilshire Boulevard
Suite 1100
Los Angeles, CA 90017
213.599.4300 Ip h r o n
213.599.4301 °; x
EXHIBIT "A"
May 5, 2023
Eduardo Schonberg, AICP
Planning Manager
City of El Segundo
350 Main Street
El Segundo, CA 90245
Agreement No. 6805
VV)AW ,•r,M
Subject: CEQA Environmental Impact Report for 1521 E. Grand Avenue, El Segundo, CA
Dear Eduardo:
Environmental Science Associates (ESA) thanks you for the opportunity to submit our proposal to provide
California Environmental Quality Act (CEQA) services for the 1521 E. Grand Avenue Residential Project.
Included in this proposal is our understanding of the project, scope of work, estimated schedule, and
anticipated fees to prepare and complete a Subsequent Environmental Impact Report (EIR) for the project.
Firm Profile and Experience
Founded in 1969 by three scientists, ESA quickly became known for its high -quality CEQA documentation and
science -based environmental impact analyses. But ESA is not just a firm that prepares environmental
documents —we've evolved into a broad -service science and planning firm committed to effective problem -
solving, sustainability, and delivery of integrated environmental and planning solutions throughout California,
particularly southern California. We assist clients in the earliest phases of project conception and alternatives
screening, through environmental review and regulatory approval, to project implementation and mitigation
monitoring. We are committed to providing excellent technical and strategic environmental support services
tailored to meet our clients' unique requirements. ESA is a 100 percent employee -owned, California -based firm
with a staff of more than 500 stationed in our 20 offices in the western and southeastern United States from
which we have seamlessly been able to continue the high -quality work and responsiveness ESA is known for.
ESA has the experience and expertise required to address the needs of the project, informed through the
completion of hundreds of CEQA documents within the greater Los Angeles area, including within the City El
Segundo. To name only a few, recent CEQA documents that have analyzed infill development in close proximity
to sensitive uses (i.e., residential uses) similarto the project include: 670 Mesquit Mixed -Use Project EIR, Fourth
and Central Project EIR, 11469 Jefferson Boulevard Project MND, Culver Crossings EIR, 668 S. Alameda Mixed -
Use Project EIR, Hollywood Center EIR, 6220 Yucca Street EIR, Miramar Hotel EIR, and 6220 Onni Times Square
EIR. In addition, ESA prepared the EIR forthe Continental Grand Campus Specific Plan in the City of El Segundo.
This experience reflects a significant amount of work with successful outcomes on high visibility and
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Agreement No. 6805
Page 2
controversial projects. Included within these efforts, ESA has addressed issues with contaminated soils and soil
vapors involving DTSC regulatory oversight and/or review.
Project Understanding
The approximately 3.62-acre project site, which is comprised of six assessor parcels (4139-008-010, -011, -012,
-018, -046, -047), is located at 1521 E. Grand Avenue in El Segundo. The project site occupies a City block and is
bound to the south by Grand Avenue, to the north by Holly Street, to the east by Washington Street (a private
street), and to the west by Kansas Street.
The project site is currently developed with three industrial buildings that are one to three stories in height and
provide approximately 99,029 square feet of floor area and associated surface parking. The buildings, which
are currently vacant, were previously occupied by a semiconductor manufacturing facility, an electrical
laboratory, and maintenance and parts repair. The City has issued a demolition permit and it is anticipated
that the buildings will be removed in 2023.
The site is located in a mixed -use area. Immediately across Holly Street, to the north of the site, is a single-
family residential neighborhood consisting of one -to two-story residences and to the northwest is Holly Kansas
Park, a small park with a playground, and to the northeast is Freedom Park, a linear park with walking trails.
Commercial development is located immediately across Washington Street to the east of the site; the uses
include automotive repair, scooter and motorbike sales, and other similar uses. Commercial uses are also
located to the south of the site, immediately across Grand Avenue. Multifamily residential complexes with a
total of 88 condominium units are located to the west of the site across Kansas Street.
The project would develop a total of 350 multi -family dwelling units, and would include amenities and
recreation areas, as well public and private open space. The project will include a mix of studio, one -bedroom,
two -bedroom and three -bedroom units within a single building. The project will include private open space,
with approximately 11,000 square feet of indoor amenity and recreation areas as well as private balconies and
patios for most units. Outdoor open space will be provided in three outdoor courtyards that open to the Kansas
Street frontage and three roof decks. The residential building, which will total approximately 313,000 square
feet of gross floor area, will range from three to six levels, measuring up to 60 feet in height (excluding parapet).
Vehicular access, including ingress and egress, will be provided via Grand Avenue and Washington Street.
Parking will be provided in a 7-level parking structure that will have approximately one level below grade and
6 levels above grade. The parking structure, which will be located at the southeast corner of the project site,
will total approximately 140,000 square feet of gross area. The garage will be partially wrapped by the
residential building and would daylight along Washington Street. The parking structure will be approximately
60 feet in height. The entrance to the parking structure will be from Washington Street. The project will also
Agreement No. 6805
Page 3
gate Washington Street (a private street) north of the garage entrance and just south of the Holly Street
intersection, prohibiting public access through the street and preventing traffic flow through the residential
neighborhood to the north of the Site. Emergency vehicles, refuse trucks, and delivery trucks will access the
Site from Washington Street.
Construction of the project is anticipated to be in multiple phases with an overall construction duration of
approximately28 months. Construction is anticipated to commence in 2024.
The project site is located within the Smoky Hollow Specific Plan area within Smoky Hollow East. The project
site is designated Smoky Hollow Mixed -Use in the City's General Plan and is zoned Smoky Hollow East (SH-E).
The City Council certified a Program EIR and adopted the Smoky Hollow Specific Plan in October 2018 and the
Specific Plan was amended in March 2022. The Specific Plan establishes the vision, uses, and development
standards for the area. The Program EIR stated that implementation of the Specific Plan would increase
development intensity and lead to a shift in land uses from industrial to offices and related uses. Residential
uses, with the exception of caretaker units, are not permitted in the Smoky Hollow Specific Plan area.
Therefore, the project will require a General Plan Amendment and a Zone Change. Revisions will be necessary
to the Specific Plan as well, which could occur as amendments to the Specific Plan or the adoption of a revised
Specific Plan. In addition, the project will require Site Plan Review and may require other City approvals, which
will be determined early in the process. Therefore, the scope of work that follows is for the preparation of a
Subsequent EIR that will use relevant information from the Program EIR and other environmental documents
for development within the Specific Plan area.
Scope of Work
The table below lists the tasks required for the timely completion of the environmental review process via an
EIR. Following the table is a description of each separate task and their associated deliverables.
Task 1: Project Initiation, Collect Data, and Prepare Project Description
ESA will attend a kick-off meeting with the City to discuss the status of the project, available information,
overall priorities for the CEQA process, communication protocols, next steps, and the project schedule.
Agreement No. 6805
Page 4
Following the meeting and a thorough review of the most recent project plans and related information,
including the Smoky Hollow Specific Plan and associated EIR, ESA will prepare a data needs memorandum
listing additional information and assumptions that may be required to support completion of the CEQA
process. Examples of data to be confirmed include anticipated completion date, proposed sustainability
features (i.e., LEED° certification), construction schedule, construction equipment and phasing, demolition
and excavation volumes, narratives concerning architectural and landscape designs, and various details
concerning operation of the project. ESA assumes team responses to the majority of our data needs will be
provided within approximately three weeks of receipt of our request, in a consolidated format, and that a
prolonged iterative process to obtain the information needed to complete the process will not be required.
Upon receipt of necessary project information identified in our data needs list, ESA will prepare a draft Project
Description for City review. As discussed below, this Project Description will be included in an Initial Study
package and will be used as the basis for preparing the Explanation of Checklist Determinations within the
Initial Study package. Upon receipt of team comments, ESA will make necessary changes to the Project
Description. ESA assumes that two iterations of the Project Description will be required.
PRODUCTS
— Data Needs Memorandum
— First Draft of Project Description
— Final Project Description to Support Initial Study & EIR analyses
Task 2: Prepare and Distribute Initial Study/Notice of Preparation (NOP)
ESA will prepare an Initial Study that will consist of the City's Initial Study Checklist accompanied by an analysis of
each resource area, and the Project Description described above. The Initial Study will identify issues that will be
analyzed in the EIR and, importantly, substantiate why other issues will not require further study. The Initial Study
Checklist is comprised of a number of technical questions in 20 broad categories, each of which must be addressed
with a data and/or logic -based analysis. For each environmental issue addressed in the Initial Study Checklist, it will
be determined whether the project would result in no impact, a less than significant impact, a less than significant
impact with mitigation or a potentially significant impact. For issues where a potentially significant impact is
identified, the issue will be carried forward for detailed analysis in the EIR.
The Initial Study will identify relevant mitigation measures in the adopted Mitigation Monitoring and Reporting
Program (MMRP) that resulted from the Program EIR prepared for the Smoky Hollow Specific Plan. If an
applicable mitigation measure will serve to reduce a potentially significant environmental impact to less than
significant, the issue will not warrant further review in the Subsequent EIR.
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Based on our review of the project the following issues are assumed to have the potential for significant project
impacts or otherwise warrant analysis in the Subsequent EIR: aesthetics, air quality (construction and
operation), energy, greenhouse gas emissions, hazards and hazardous materials, hydrology and water quality
(potentially), land use and planning, noise, population/housing, public services/recreation, transportation,
tribal cultural resources, and utilities and service systems. If it becomes apparent based on completion of the
Initial Study, review of technical reports, and/or discussions with the Team that any of the above listed issues
can be excluded from the Subsequent EIR or if additional issues need to be addressed in the Subsequent EIR,
ESAwill notifythe City and adjustthe scope of work and budget accordingly. In the eventthat additional issues
are added to the Subsequent EIR, additional costs may be required.
With regard to archeological and paleontological resources, because the Program EIR prepared for the Smoky
Hollow Specific Plan included mitigation measures for these issues that can be applied to the project, further
environmental review in the Subsequent EIR does not appear necessary. However, ESA will conduct a records
search through the California Historical Resources Information System -South Central Coastal Information
Center (SCCIC) to identify any previously recorded archaeological resources and studies within the project site
and a 0.50-mile radius, a Sacred Lands File search from the California Native American Heritage Commission in
orderto solicit information on sensitive or undocumented traditional/cultural sites in the vicinity of the project,
and a brief archaeological sensitivity assessment to identify the potential for encountering subsurface
archaeological resources or human remains during ground disturbance. Thus, ESA assumes these issues will
be scoped out of the EIR in the Initial Study.
With regard to biological resources, there are a number of mature trees on the project site, which may be used
for nesting by migratory birds and thus, are protected under the federal Migratory Bird Treaty Act (USC 16 703-
712). If removal of the vegetation occurs during nesting season (typically between February 1 and September
1), the project applicant is required to conduct nesting bird surveys in accordance with the California
Department of Fish and Wildlife requirements priorto removal of the trees. Furthermore, the project would be
subject to Municipal Code tree replacement requirements. ESA assumes compliance with the Migratory Bird
Treaty Act, the City's municipal code, and other applicable regulations would ensure impacts to nesting birds
are less than significant. ESA also assumes a Tree Study will be provided to ESA that will document the existing
conditions on the projectsite. If a Tree Study is not available, ESA can provide the Study under a separate scope
and fee. Should mitigation be required, or the City prefers a different approach, this issue may need to be
analyzed in the EIR.
Once drafted, ESA will submit the Initial Study package to the City for review. Upon review by the City, ESA will
make any necessary changes to the Initial Study package. Although ESA cannot accurately predict the level of
City comments, for purposes of this scope of work, it is assumed that only minor revisions to the Initial Study
will be required. ESA assumes that up to two rounds of City comments will be provided.
Agreement No. 6805
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As part of this task, ESA will also prepare an NOP of a Draft Subsequent EIR for review by the City. In addition,
ESA assumes that a virtual public scoping meeting will be held and thus, a Notice of a Public Scoping Meeting
will be incorporated into the NOP. In accordance with CEQA requirements, the NOP/Notice of Public Scoping
Meeting will include a brief description of the project, a list of the probable environmental effects of the project,
a conceptual site plan, a copy of the radius map and the date, time and location of the public scoping meeting.
ESA will need assistance from the City in coordinating and preparing the mailing list for public agencies and
interested parties. Once the NOP/Notice of Public Scoping meeting is signed by City staff, ESA will distribute
the NOP/Notice of Public Scoping meeting via certified mail to the agency/Interested Parties List to begin the
30-day public comment period. We assume that the owners/occupants list and mailing labels will be provided
by the project applicant and the City will handle the distribution. During the NOP comment period, the Initial
Study will also be made available by City staff for public review.
Products
- 15` Draft Initial Study Package for City Review
- 2A Draft Initial Study Package for City Review
— Final Initial Study Package based on City Comments (electronic files and web -ready CD)
— Draft Notice of Preparation/Notice of Public Scoping Meeting
— Final Notice of Preparation/Notice of Public Scoping Meeting
Task 3; Prepare and Distribute Draft EIR
Upon completion of the NOP comment period, ESA will collect all public comments submitted during the
comment period and during the scoping meeting to determine if any additional relevant issues raised within
the comments need to be addressed within the Draft Subsequent EIR. ESA will prepare a Draft Subsequent EIR
analyzingthe project's potential environmental impacts. ESAwilldesign a Draft Subsequent EIRthatwill reflect
the scope of issues determined by the Initial Study, additional relevant issues raised within NOP comments,
and City consensus for approaching key environmental issue areas. The Draft Subsequent EIR will include all
statutory sections required by CEQA, including an Executive Summary, Project Description, Environmental
Setting, and impact analyses for each environmental issue to be addressed, including mitigation measures
where required and an analysis of cumulative effects. The EIR will also address areas of controversy, effects
found not to be significant, growth inducement, alternatives, significant irreversible environmental effects,
significant and unavoidable environmental effects, references, and organizations and persons consulted.
ESA will work with the City to create a comprehensive set of project objectives within the Project Description
and to identify alternatives to the project. Project objectives play a key role in the CEQA process as they are the
basis for considering or rejecting alternatives to the proposed project. Alternatives to the proposed project are
of primary importance in an EIR as they are required to be included under CEQA as a way to reduce or eliminate
U
Agreement No. 6805
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the significant impacts of a project and are also carefully reviewed and considered by the public and decision -
makers. ESA assumes that three alternatives will be evaluated, including the No Project Alternative, which
would constitute development consistent with the adopted Smoky Hollow Specific Plan, as required under
CEQA. In addition, two alternate project scenarios will be developed that will reduce potentially significant
environmental impacts identified in the preparation of the Draft EIR.
The scope of the environmental impact analyses in the Draft Subsequent EIR will be determined by the Initial
Study and may be modified to include additional topics based on comments received duringthe NOP comment
period. Based on ESA's understanding of the development and our long-standing history of experience in
preparing EIRs, we anticipate that the Draft Subsequent EIR will analyze the following environmental issue
areas.
• Aesthetics
• Air Quality
• Energy
• Greenhouse Gas Emissions
• Hazards and Hazardous Materials
• Hydrology and Water Quality
• Land Use and Planning
• Noise
+ Population/Housing
• Public Services (Police, Fire, and Schools)
• Transportation
• Tribal Cultural Resources
• Utilities and Service Systems
Summary descriptions of our proposed analytic approach and scope for each of these environmental topics is
presented below.
For each of the subsections below, an analysis of project -related and cumulative impacts will be provided in
the Draft Subsequent EIR. The Subsequent EIR will consider the impacts of the project and compare it against
the analysis and impact conclusions contained in the certified Smoky Holly Specific Plan Program EIR (2018)
(certified Program EIR). The purpose is to determine whether the project would substantially increase the
severity of impacts previously identified in the certified Program EIR, result in a new impact not previously
identified, or require application of mitigation measures that were previously found infeasible, and were
therefore not adopted for the prior project, are currently feasible and should be incorporated into project
approvals.
Agreement No. 6805
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The project site is not in a Transit Priority Area (TPA). As such, the Project is not exempt from significant
aesthetics impacts per Public Resources Code (PRC) Section 21099(d) which states that, "aesthetic and parking
impacts of a residential, mixed -use residential, or employment center project on an infill site within a transit
priority area (TPA) shall not be considered significant impacts on the environment." The project would
introduce residential use in the Smoky Hollow Specific Plan area, which requires a General Plan Amendment,
Zone Change, and a Specific Plan Amendment or new Specific Plan. Since the aesthetics of this type of project
were not evaluated in the Smoky Hollow Specific Plan EIR and because of the proposed height, aesthetics
impacts will be evaluated in the Draft EIR.
Due to the presence of one- and two-story single family residential uses and the proposed height of the
residential building, ESA has included an optional task for the preparation of shade/shadow simulations to
analysis the potential for shade/shadow impacts on surrounding uses. After receiving the 3D digital model of
project supplied by the architect, ESA will prepare four shade/shadow graphics using a combination of Trimble
SketchUp Pro, Illustrator, AutoCAD and Illustrator. ESA will develop a working model of surrounding buildings
and terrain using project site plans, aerial photographs, and other available information. The analysis will
evaluate shadows impacts resulting from the projectfor the following dates and time:
• December 21: 9am, noon and 3pm (Areas shadowed 3 hours or more)
• March 21: 9am, llam, 1pm, 3pm and 5pm (Areas shadowed 4 hours or more)
• June 21: 9am,11am, 1pm, 3pm and 5pm (Areas shadowed 4 hours or more)
• September 21: 9am,11am, 1pm, 3pm and 5pm (Areas shadowed 4 hours or more)
ESA will prepare a shade/shadow analysis in the Draft EIR and the supporting graphics will be provided in an
appendix to the Draft EIR.
ESA will assess the potential air quality impacts that may arise from implementation of the project which
consists of the construction of a residential building with amenities, recreation areas, and parking structure on
the project site. The construction activities at the project site along with long-term project operation would
result in emissions of criteria air pollutants, such as particulate matter, and ozone precursors. The project site
is located within the South Coast Air Basin (Air Basin), which is under the local jurisdiction of the South Coast
Air Quality Management District (SCAQMD). The air quality analysis will be prepared in accordance with the
procedures and methodologies set forth in the SCAQMD's CEQA Air Quality Handbook and supplemental
guidance including the Localized Significance Threshold (LST) Methodology (July 2008).
ESA will briefly discuss pertinent air quality statutes and regulations at the local, regional, state, and federal
level that are applicable to the project. ESA will define the air quality significance thresholds applicable to the
Agreement No. 6805
Page 9
project based on SCAQMD criteria and guidance. The air quality analysis will include an evaluation of the
project's conformance with the applicable air quality management plan (AQMP) for the Air Basin focusing on
AQMP regulations and strategies directly applicable to project -related emission sources and consistency with
growth projections.
ESA will quantify the project's construction and operational regional emissions using the SCAQMD-approved
California Emissions Estimator Model (CaIEEMod) and the on -road vehicle emissions factor (EMFAC) model and
will evaluate the emissions against the applicable SCAQMD significance thresholds to determine whether
potential air quality impacts would result. The calculation of the project's construction emissions will be based
on the number and types of construction equipment that would be used at the project site during the project
construction phases (e.g., site preparation, grading, etc.). With regard to operational emissions, the project's
mobile -source emissions will be estimated based, in part, on data provided in the transportation impact
assessment that is anticipated to be prepared for the project. Overall, the estimated construction and
operational regional emissions for the project will be quantified and evaluated against the applicable SCAQMD
thresholds of significance.
ESA will also assess the project's potential impacts on local air quality (localized carbon monoxide, nitrogen
dioxide, and particulate matter) at nearby sensitive receptor locations from its construction and operational
emissions based on the screening criteria in the SCAQMD's LST Methodology. The nearest air quality -sensitive
receptors include single-family residential uses to the north across Holly Avenue and multi -family residential
uses to the west across Grand Avenue. In addition, park uses including Holly Kansas Park and Freedom Park,
are located northwest and northeast of the project, respectively, across Holly Avenue. Localized impacts will
be evaluated using the SCAQMD Localized Significance Threshold (LST) Methodology mass -rate lookup tables,
which provides screening level emissions for sites five acres and smaller. All modeling conducted to support
the analysis within the Air Quality EIR section will be included as an appendix to the Draft Subsequent EIR.
The potential for operational toxic air contaminant impacts will be assessed based on land use compatibility
recommendations from CARB and the SCAQMD. Based on our understanding of the project, increases in long-
term operational toxic aircontaminant emissions would be minimal. ESA assumes thatthe project site will not
generate trips in excess of 50 heavy-duty diesel trucks per day and will not include routine (non -emergency)
use of diesel generators; as such, a quantitative operational health risk analysis will not be required. Therefore,
ESA will perform a qualitative analysis of operational toxic air contaminant impacts, which will be included in
the EIR Air Quality section.
ESA will also evaluate impacts associated with localized carbon monoxide hotspots at nearby intersections to
the project site based on project traffic data supplied by the transportation consultant for project -generated
vehicle trips to contribute to localized carbon monoxide hotspots at congested roadway intersections would
P
Agreement No. 6805
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be evaluated qualitatively using screening levels. ESA assumes no carbon monoxide hotspot modeling is
required.
Potential odor emissions will be addressed based on CARB and SCAQMD land use compatibility guidance and
the project's compliance with regulatory measures to minimize odorous emissions. ESA will address potential
cumulative impacts from concurrent development of projects in proximity to the project, consistent with
SCAQMD's Cumulative Impacts White Paper methodology and emission thresholds.
The California Supreme Court's opinion in Sierra Club v. County of Fresno (the "Friant Ranch" case) stated that
a reasonable effort should be made in CEQA analyses to substantively connect a project's air quality impacts
from criteria air pollutant emissions to specific health consequences (or explain why it is not feasible to do so).
Consistent with this decision, ESA will discuss the potential health impacts associated with construction and
operational criteria air pollutant emissions from the project (note- this is a separate and distinct analysis from
the health risk assessment for toxic air contaminant (TAC) emissions discussed below). Health impacts will be
addressed qualitatively and a detailed refined analysis using the Community MultiscaleAir Quality (CMAQ) and
Benefits Mapping and Analysis Program (BENMAP) models is not required. If the City determines that a
quantitative analysis of health impacts is needed, a separate scope and cost will be provided.
If potentially significant air quality impacts are identified, ESA will develop mitigation measures for
construction and operational emissions where feasible to address significant air quality impacts. Mitigation
measures will be based on measures recommended by the City and the SCAQMD, as well as other appropriate
measures. ESA will quantify emissions reductions from feasible mitigation measures that can be readily
quantified using standard emissions modeling tools. ESA will provide the air quality analysis and impact results
in the appropriate section of the subsequent EIR, including the potential for any significant regional, localized,
and cumulative impacts to air quality, and associated mitigation measures. The section will be closely
coordinated with the subsequent EIR's Project Description, Greenhouse Gas Emissions analysis, and
Transportation analysis to ensure the project and associated environmental effects are consistently
characterized. ESA will provide the supporting modeling outputs and calculations in an appendix to the
subsequent EIR. A standalone technical study is not included in this scope of work.
With regards to the air quality analysis, ESA assumes that the project applicant will provide reasonably
complete and comprehensive data regarding construction and operations. Such data include but are not
limited to: construction schedule and fleet information, construction materials, size and location of buildings
to be demolished, cubic yards of soil to be excavated, hauled or imported. Data from the final transportation
assessment which evaluates project vehicle trip generation rates, VMT, and intersection impacts upon project
build -out will also be needed.
Agreement No. 6805
dkY
Page 11
Excavated soil may exhibit some level of contamination, which may require disposal or remediation at
hazardous landfills or hazardous material facilities. Should material be required to be transported to
hazardous landfills or hazardous material facilities, ESA will require the City or project applicant to identify
appropriate receiver locations in order to characterize emissions from haul trucks. As further discussed in
Hazards and Hazardous Materials below, based on site investigations, there are impacts to soil and soil vapor
associated with volatile organic compounds (VOCs), which appear to be sourced from (i) contaminated
groundwater flowing below the Site and/or (ii) contaminated soil vapor originating from nearby properties
where VOC concentrations were detected at levels that significantly exceeded those detected at the Site. In
August 2022, the owner of the property entered into a Voluntary Cleanup Agreement with the Department of
Toxic Substances Control (DTSC) to further investigate the property with respect to known, threatened or
potential releases of any hazardous substance at or from the property, and implement a Removal Action
Workplan (RAW) to remediate those releases under the oversight of DTSC to allow for unrestricted use,
including the proposed project. It is anticipated that DTSC will serve as a Responsible Agency pursuant to
CEQA. The Voluntary Cleanup Agreement, RAW and intended remediation measures will be discussed
qualitatively in the Air Quality Section as it pertains to VOCs. This scope assumes no further remediation efforts
are required. If these data are not known, ESA can assist in developing reasonable assumptions, which could
be subjectto approval of additional fees. ESA assumes construction and operational emissions will be analyzed
for one construction scenario and one operational scenario (at one full buildout year). Should the project
include more than one development scenario or if the project requires analysis for more than one buildout
year, these efforts and fee would be negotiated as out -of -scope items.
ur
Given the proximity of airquality sensitive uses, ESA recommends the preparation of a quantitative health risk
assessment (HRA) to evaluate potential health risks associated with construction -period toxic air contaminant
emissions to air quality -sensitive receptors in the vicinity of the project. If the City determines a HRA is
necessary, ESA would conduct a quantitative construction HRA in accordance with the Office of Environmental
Health Hazard Assessment (OEHHA) Air Toxics Hot Spots Program Guidance Manual for the Preparation of
Health Risk Assessments using the U.S. Environmental Protection Agency (USEPA)-approved AERMOD
dispersion model and the California Air Resources Board (CARB) Hot Spots Analysis Reporting Program (HARP)
model or spreadsheet methodology to quantify potential impacts from TACs emitted during construction,
specifically diesel particulate matter (DPM). This scope assumes that no other TACs other than DPM will be
analyzed. Additional pollutants may be evaluated for a separate scope and fee. If the HRA is included within
ESA's scope, the results of the quantitative construction HRA will be included in the EIR Air Quality section and
the supporting calculations will be included in an appendix.
Agreement No. 6805
Page 12
ESAwill quantify the project's anticipated construction energy needs based on estimated fuel consumption for
construction equipment, haul trucks, vendor trucks, and construction workers using the project information
and assumptions described under the Air Quality and GHG tasks. ESAwill also quantifythe project's anticipated
net increase in operational energy needs at full buildout conditions based on the estimated electricity and
natural gas usage for the project uses. The project's water demand would result in electricity usage from the
supply, conveyance, distribution, and treatment of potable water and will be included in the estimated
electricity usage. The operational energy needs will take into account compliance with the Title 24 Building
Energy Efficiency Standards and California Green Building (CALGreen) Code as applicable. If the project would
implement additional energy or water efficiency measures beyond regulatory requirements, the effect of these
measures on the project's energy impacts will be evaluated and quantified if data is readily available. ESA will
also estimate the transportation -related energy needs based on the estimated fuel consumption for vehicle
trips to and from the project site using trip rates in the project's transportation impact assessment and the
estimated VMT. It is assumed that the project engineer will provide anticipated project electricity
requirements; otherwise, ESA will rely on energy estimates in CalEEMod.
ESA will summarize the project's anticipated energy needs and conservation measures, including project
commitments, design features, and mitigation measures that would minimize and reduce the project's
consumption of fuel and energy. The findings of the energy analyses will be provided as part of the Subsequent
EIR Energy section with supporting calculations detailed in an appendix. A standalone technical study is not
included in this scope of work.
Forthe purposes of this scope, it is assumed thatthe analysis will reflect consistent data regarding construction
and operations as described in the air quality and GHG tasks. ESA assumes energy use for construction and
operation will be analyzed for one scenario and one full buildout year. Should the project include more than
one development scenario or if the project requires analysis for more than one full buildoutyear, these efforts
and fee would be negotiated as out -of -scope items.
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The GHG assessment for the project will evaluate the potential impacts associated with the project's
generation of GHG emissions during construction and operations. Similar to the air quality task, the GHG
analysis will include an estimation of the project's GHG emissions, which would be attributed to project -related
construction equipment, area sources (e.g., use of landscaping equipment), energy consumption (electricity
and natural gas), water consumption, and solid waste generation.
Agreement No. 6805
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Construction- and operations -related GHG emissions will be quantified using the CaIEEMod and EMFAC models
as discussed under the Air Quality task. Neither the City nor SCAQMD have formally adopted a numerical
threshold of significance that would be applicable to the project. Thus, given the City's discretionary authority
under the State CEQA Guidelines, the GHG assessment will evaluate the project's GHG impacts based on the
City's recommended approach using a consistency analysis with respect to relevant City plans, policies, and
regulations, including the City of El Segundo Climate Action Plan, that address GHG emissions. Furthermore,
the project's GHG emissions will be discussed with respectto the goals and recommended actions of the State's
Climate Change Scoping Plan, SB 32, and other applicable state regulations. In particular, the GHG impacts
analysis will focus on locating the project's residential uses within an urban area in proximity to commercial
uses and other residential uses. If potentially significant GHG impacts are identified, ESAwill identify applicable
and feasible mitigation measures. GHG emissions impacts are exclusively cumulative in nature and there are
no project -level only impacts from a GHG emissions perspective. Therefore, the GHG analysis will also satisfy
the CEQA requirement for a cumulative impact analysis. ESA will prepare a comprehensive Subsequent EIR
section summarizing findings of the GHG technical analyses, including the potential for any significant direct,
indirect, and cumulative impacts from GHG emissions, and associated mitigation measures. The section will
be closely coordinated with the Subsequent EIR's Project Description, Air Quality analysis, Transportation
analysis, and Energy analyses to ensure the project and associated environmental effects are consistently
characterized. ESAwill provide the supporting modeling outputs and calculations in an appendix. Astandalone
technical study is not included in this scope of work.
As indicated in the Air Quality task, ESA assumes that the project applicant will provide reasonably complete
and comprehensive data regarding construction and operations. For the purposes of this scope of work, it is
assumed that no more than one project option (schedule) and one build -out year will be analyzed. Additional
project options can be analyzed under a separate scope and fee.
Based on site investigations, there are impacts to soil and soil vapor associated with volatile organic
compounds (VOCs), which appear to be sourced from (i) contaminated groundwater flowing below the Site
and/or (ii) contaminated soil vapor originating from nearby properties where VOC concentrations were
detected at levels that significantly exceeded those detected at the Site. In August 2022, the owner of the
property entered into a Voluntary Cleanup Agreement with the Department of Toxic Substances Control (DTSC)
to further investigate the property with respect to known, threatened or potential releases of any hazardous
substance at or from the property, and to remediate those releases under the oversight of DTSC to allow for
unrestricted use, including the proposed project. It is anticipated that DTSC will serve as a Responsible Agency
pursuant to CEQA.
Agreement No. 6805
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ESA assumes the project applicant will provide a Phase I Environmental Site Assessment (ESA) and/or the
results of any subsequent investigations, including Phase II investigation if warranted, that have been prepared
or may be required to support EIR analysis of the presence or absence of recognized or suspected
environmental conditions on the project site, due to historic or ongoing on -site or off -site land uses. It is
assumed that these reports will generally contain the information necessary to support an adequate analysis
of all potential impacts related to hazards and hazardous materials under CEQA. For this scope of work, we
assume that no more than 2 rounds of ESA review will be required to review the hazardous materials reports
at up to a total of 4 hours of staff review/comment time. This section of the EIR is expected to demonstrate
that with compliance with regulatory requirements and mitigation measures recommended by the technical
report(s), construction and operation of the project would not result in significant impacts related to hazards.
With respect to hydrology/water quality, this issue is heavily regulated with requirements for government
review, approval, and oversight of applicable reports, plans and subsequent related activities pertaining to
hydrology and water quality. Nonetheless, given the extent of grading, excavation and overall construction
activities, as well as the potential for groundwater quality issues due to soil contamination as noted above, this
analysis may be carried forth into the EIR. However, should the Initial Study analysis reveal that groundwater
impacts would be less than significant, potentially this issue may be scoped out of the EIR via the Initial Study.
Another factor will be whether a technical hydrology and water quality report from a civil engineer will be
required and if so, will be provided in a timely manner to be available for Initial Study. If such a report is
required, it is assumed that the report will generally contain the information necessaryto support an adequate
analysis of all potential impacts related to hydrology and water quality under CEQA. For this scope of work, we
assume that no more than two rounds of ESA review will be required to review the reports at up to a total of
four hours of staff review/comment time. ESAwill coordinate with the Cityto determine the need fora technical
report and whether the issues be carried into the EIR based on the factors considered herein.
The project site, which is located within Smoky Hollow East, is designated Smoky Hollow Mixed -Use in the City's
General Plana nd is zoned Smoky Hollow East (SH-E). The project will introduce residential uses into the Smoky
Hollow Specific Plan area. Currently, residential uses, with the exception of caretaker units, are not permitted
in the Smoky Hollow Specific Plan area. Therefore, the project will require a General Plan Amendment, Zone
Change, and amendmentsto the Specific Plan orthe adoption of a revised Specific Plan. In addition, the project
may require revisions to development standards in the Specific Plan, such as building height. Given the change
in land use and other revisions that may be necessary in the Specific Plan to allow the proposed project, the
land use analysis will evaluate the project relative to the CEQA Appendix G questions. The analysis of land use
impacts will evaluate the project's consistency with existing land use plans, policies and regulations adopted
Agreement No. 6805
Page 15
forth purpose of avoid ingor mitigation an environmental effect. ESA will fully address the project's requested
land use -related approvals in the context of applicable CEQA requirements.
"^,U t;: i li se
Implementation of the project would result in the generation of noise and vibration within areas surrounding
the project site during construction as well as project operations. Additionally, potential vibration impacts on
surrounding land uses may occur during project construction from the operation of heavy-duty construction
equipment. Noise -sensitive land uses within proximityto the project site include single-family residential uses
to the north across Holly Avenue and multi -family residential usesto the west across Grand Avenue. In addition,
park uses including Holly Kansas Park and Freedom Park, are located northwest and northeast of the project,
respectively, across Holly Avenue.
To identify baseline noise conditions, ESA will conduct up to three short-term (15-minute) ambient noise level
measurements at the project site and representative nearby sensitive receptors using sound level meters that
satisfy the American National Standards Institute (ANSI) for general environmental noise measurement
instrumentation. Ambient noise measurements will be conducted during daytime hours. ESA may also re-
evaluate the appropriateness of conducting noise measurements and provide a substitute methodology for
establishing the existing noise environment. ESA assumes the project would not generate substantial
nighttime noise precluding the need to conduct nighttime ambient noise measurements. However, nighttime
ambient noise measurements can be provided, if needed, for additional scope and fee.
Construction noise levels at the nearby noise -sensitive receptors will be estimated using the Federal Highway
Administration's (FHWA) Roadway Construction Noise Model (RCNM) and based on the type of construction
equipment that will potentially be used, the amount of activity that would occur, and the distance that noise -
sensitive receptors are from the project site. In addition, potential vibration impacts on surrounding land uses,
including building damage and human annoyance effects, that may occur during project construction from the
operation of heavy-duty construction equipment will be evaluated using vibration data provided by the
Federal Transit Administration (FTA) and the California Department of Transportation (Caltrans) for different
pieces of construction equipment.
During operation of the project, noise would be generated primarily from vehicle trips traveling to and from
the project site. As such, ESA will conduct traffic noise modeling using the Federal Highway Administration's
(FHWA) Traffic Noise Model methodology to estimate the existing, existing plus project, future, and future plus
project traffic noise levels on roadways within the Transportation Assessment study area, based on inputs
provided by the project transportation consultant. ESA will also evaluate stationary noise such as mechanical
equipment, any outdoor gathering areas, and parking/refuse collection areas. If potentially significant noise or
Agreement No. 6805
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vibration impacts are identified, ESA will recommend mitigation measures to reduce noise or vibration
impacts.
ESA will evaluate potential cumulative impacts on noise and vibration, including potential overlapping
construction from nearby related projects. ESA will also model cumulative plus project traffic noise based on
cumulative traffic data, if provided. ESA will prepare a comprehensive Subsequent EIR section summarizing
findings of the technical analyses, including the potential for any significant direct, indirect, and cumulative
noise impacts, and associated mitigation measures. The section will be closely coordinated with the
Subsequent EIR's Project Description, Air Quality analysis, and Transportation and Traffic analysis to ensure
the project and associated environmental effects are consistently characterized. A standalone technical study
is not included in this scope of work.
ESA assumes that the City and project applicant will provide reasonably complete and comprehensive data
regarding construction and operations. Such data include but are not limited to: construction schedule and
fleet information, construction materials, and cubic yards of soil to be excavated, hauled or imported out. If
these data are not known, ESA can assist in developing reasonable assumptions, which could be subject to
approval of additional fees. ESA will require vehicle trip data and peak hour roadway intersection volume data
from the project's Transportation Assessment for existing, existing plus project, future, and future plus project
conditions. ESA assumes construction and operational noise and vibration will be analyzed for one
construction scenario and one operational scenario (at one full buildoutyear). Should the project include more
than one development scenario or if the project requires analysis for more than one buildout year, these efforts
and fee would be negotiated as out -of -scope items. ESA assumes the project would not generate substantial
nighttime noise and nighttime ambient noise monitoring is not included in this scope of work.
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The project will locate 350 residential units in the Smoky Hollow Specific Plan area, which will constitute a
change in currently allowed uses in the area. The evaluation of the project's potential impacts on population,
housing, and employment will evaluate the project's potential to induce substantial unplanned population
growth in an area, either directly or indirectly. This section of the EIR will address the increase in housing that
will result from project development, which will help to achieve the City's housing goals in the 2021-2029
Housing Element. The analysis will consider the increase in total population within the City and evaluate
consistency with the City's General Plan and growth anticipated by the City in relevant regional planning
documents (i.e., SCAG projections).
Agreement No. 6805
Page 17
The analysis of public services will consider potential project impacts on the delivery of police and fire
protection services as well as school services. ESA's evaluation of the potential project impacts on fire
protection services will address location, response times, staffing, and equipment levels for the fire stations
that serve the project site; identify existing constraints to service and relevant plans or proposals for new fire
stations or increases in staffing and equipment and evaluate the project's conformance with regulations and
standards (e.g., fire hydrant flow, and emergency response times). Additionally, in consultation with the El
Segundo Fire Department, the analysis will assess the increase in demand for fire protection and the
Department's ability to serve the project and maintain adequate levels of service.
ESA's evaluation of potential project impacts on police services will address the location, police beats,
facilities, staffing, equipment levels and response times for the police station that serves the project site. Any
existing constraints to police services in the project area will be identified, based on a consultation with the El
Segundo Police Department. The analysis will assess the increase in demand for police services and the
Department's ability to serve the project area and maintain adequate levels of service.
The project's development of new residential units would increase the demand for school facilities. ESA's
evaluation of potential project impacts on school services will address the location, facilities, staffing,
enrollment and capacity for the public schools that would serve potential student generation associated with
the project. Consultation with the serving School District will be conducted to estimate the level and type of
demand associated with the project and potential impacts will be analyzed in the EIR.
With regard to parks and recreation, the project's development of new residential units would increase the
demand for parks and recreation facilities. ESA's evaluation of potential project impacts on parks and open
space will identify existing neighborhood and community parks in the area, including Holly Kansas Park and
Freedom Park, which are located northwest and northeast of the project, respectively, across Holly Avenue.
The analysis will evaluate whetherthe project's increase in population would increase the use of parks orother
recreational facilities such that substantial physical deterioration of the facilities would occur or be
accelerated. In addition, the analysis will evaluate the potential impact that the increase in population could
have on the City's park land to population ratio.
In addition, the Subsequent EIR will consider potential impacts on library services. Consultation with El
Segundo Public Library staff will be conducted to evaluate potential impacts on library service and facilities.
The evaluation will identify the size and capacity of the El Segundo Public Library and the service population.
The analysis will identify any existing facility or service constraints and identify any relevant plans for new or
expanded facilities or services.
Agreement No. 6805
Page 18
The Draft Subsequent EIR will contain a summary of the analyses and findings contained in a Transportation
Study. This scope assumes preparation of the technical analysis and section by Fehr & Peers Transportation
Consultants, who ESAwould retain as a sub -consultant.
An initial meeting (via online call) will be held with the City to discuss the overall approach to the transportation
study, including the identification of the study area and parameters of the study. Fehr & Peers will summarize
the parameters of the study in a methodologies and assumptions memorandum for review and approval by
the City. Fehr & Peers anticipates one additional call with the City of El Segundo during the preparation of this
study and two calls with the project team. Based on coordination with the City, Fehr and Peers will prepare and
submit a Methodologies &Assumptions Memorandum to the project team and City.
Fehr & Peers will prepare a CEQA transportation analysis following the City of El Segundo SB 743
Implementation Guidelines for the project. If applicable, this analysis will inform mitigation measures that
would allow the project to cause less -than -significant transportation impacts. The City's SB 743
Implementation Guidelines includes a screening methodology referred to as "map -based screening". This
screening criteria allows smaller residential and office projects located in an area that is under the threshold
as shown on the City's screening map to be presumed to cause a less -than -significant transportation impact.
This screening methodology may not be applied to projects determined to represent significant growth as to
substantially change regional travel patterns, as determined by the City.
From an initial review of the City of El Segundo Sketch Planning Tool "TREDLite", Fehr & Peers anticipates that
the project will qualify to be screened -out of VMT analysis based on map -based screening. Fehr & Peers will
review the map -based screening criteria, and if applicable, coordinate with the City to reach a determination
on if the project represents a substantial change in regional travel patterns. If the project is determined to
qualify for map -based screening, Fehr& Peers will summarize these findings in the EIR Transportation Chapter.
If the project is determined by the City to represent a substantial change in regional travel patterns and
therefore disqualify from map -based screening, a modified scope and fee will be submitted to prepare a full
VMT impact analysis.
In addition to the VMT screening, Fehr and Peers will also address the transportation checklist questions listed
in Appendix G from the Governor's Office of Planning Research (OPR)'s technical guidance, which includes
addressing the following questions:
Agreement No. 6805
Page 19
• Does the project conflict with a program, plan, ordinance, or policy addressing the circulation system,
including transit, roadway, bicycle and pedestrian facilities?
• Does the project substantially increase hazards due to a geometric design feature (e.g., sharp curves or
dangerous intersections) or incompatible uses (e.g., farm equipment)?
• Does the project result in inadequate emergency access?
The Appendix G checklist questions as they apply to the project will be addressed in the EIR Transportation
Chapter.
r
A non-CEQA Local Transportation Assessment will be developed, following the City of El Segundo guidelines.
Due to the project size, the assessment will include the following components:
• Trip Generation - Estimate project trip generation using Trip Generation, filth Edition from the Institute of
Transportation Engineers.
• Trip Distribution - Prepare project trip distribution and assignments based on distribution patterns of
similar projects, local traffic patterns, Big Data, and discussions with City staff. This scope and fee includes
the data collection cost for origin -destination data using Streetlight Big Data to inform trip distribution.
• Project Trip Assignment - Weekday morning and evening peak hour project trips will be assigned to the
roadway network serving the site using the trip generation estimates and trip distribution agreed upon
with the City of El Segundo. A figure illustrating the assignment of these trips will be developed.
• Cumulative Projects -A review of other pending nearby development projects in the City will be conducted.
Pending project trips will be added to the project trip assignment and shown in a figure.
• Traffic Counts - Based on Fehr & Peers' preliminary evaluation, 10 study intersections are included in this
scope of work. The ultimate number of study intersections will depend on concurrence from the City of El
Segundo. This scope of work and fee proposal will need to be adjusted if additional study intersections are
required. Once the study intersection locations are decided upon, Fehr & Peers will procure AM and PM
peak hour turning movement counts for these intersections.
• Level of Service Analysis - Fehr & Peers will conduct an ICU Level of Service (LOS) analysis that the City has
typically required for signalized intersections and HCM LOS analysis using Synchro 11 software for
unsignalized intersections. The LOS analysis will be conducted fortraffic operations in the weekdayAM and
PM peak hours for each of the study intersections.
• For the LOS Analysis, the following scenarios will be analyzed:
- Existing Conditions
- Opening Year Conditions
- OpeningYear Plus Project Conditions
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Agreement No. 6805
Page 20
Fehr & Peers will prepare a Local Transportation Assessment Memorandum documenting the results of the
tasks described above. A draft of the report will be prepared and submitted to the City for review. A revised
draft will be prepared in response to consolidated City staff comments.
ESA will assist the City with tribal consultation required by Senate Bill (SB 18) and Assembly Bill (AB) 52. ESA
will assist the City with preparing and distributing SB 18 and AB 52 notification letters via email, respond to
tribal responses, and attend one tribal consultation meeting, including compiling meeting notes. ESA will
summarize the results of the SB 18 and AB 52 consultation efforts in the Tribal Cultural Resources section of
the EIR.
ESA assumes no more than 15 tribes will be notified, no more than one tribe will request consultation, tribal
responses will include no more than 10 pages of consultation materials, the consultation meeting will be
virtual, and no tribal cultural resources will be identified within the project site or immediate vicinity.
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The analysis of utilities will address the availability of water supply at the project site, assess the capacity of
water and wastewater infrastructure servingthe project site, and analyze solid waste impacts. ESAwill analyze
water supply impacts based on available water -related information available from the City's Department of
Public Works, Water Division. The projectwill develop 350 residential units and amenities and therefore, would
not meet the thresholds requiring the preparation of a water supply assessment (WSA) pursuant to Senate Bill
610 (effective January 1, 2002 and codified in California Water Code Section 10910 et seq.).
In addition, based on technical input (a report) from the project applicant's civil engineer, the analysis of water
in the Subsequent EIR will also describe the local water distribution system and evaluate whether the off -site
water infrastructure can adequately accommodate the demand for water generated by the project. For this
scope of work, we assume the technical report will provide sufficient information to support an adequate CEQA
analysis.
The analysis of utilities will also address potential impacts associated with wastewater conveyance and
treatment. Project implementation would increase wastewater generation and could result in the demand for
sanitary sewer improvements in the project area. ESA assumes the project civil engineer will prepare a
technical report or provide input that adequately characterizes existing and future projected wastewater
generation volumes as well as collection, conveyance and treatment systems for the project site and area,
including provision of a wastewater service inquiry in coordination with the City. The report should also
Agreement No. 6805
Page 21
indicate any necessary improvements or mitigation measures to reduce impacts. ESA will summarize report
findings in the Subsequent EIR. For this scope of work, we assume the technical report will provide sufficient
information to support an adequate CEQA analysis.
ESA will quantify solid waste generation from project development during construction and operation. The
analysis will estimate if the project's generated solid waste would exceed the capacity of solid waste facilities
serving the project site.
In addition, based on CEQA Guidelines recommendations, the Utilities section will also address whether the
construction of new or expanded electrical power or natural gas facilities will create adverse environmental
impacts. We assume that technical input from the project applicant (i.e., civil tech reports) and/or service
letters (will serve) will be provided to ESA to determine the necessary extent of such upgrades on- and off the
project site.
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Once drafted, ESA will submit the Draft Subsequent EIR to the City for review. ESA anticipates that two rounds
of City comments will need to be incorporated and a proof -check version prepared before the Public Review
Draft EIR copy is finalized. As the precise amount of time and associated fees required for review and
incorporation of team and City comments cannot be specifically predicted, ESA has proposed an "allowance"
for completion of these tasks. Thus, if the fee is less than the fee cited in the fee table below, the balance will
not be billed. In addition, if fees are more than required, ESAwillseek written authorization priorto proceeding.
We have budgeted approximately 33 staff hours for addressing City comments through the various review
cycles required to produce the Public Review Draft EIR.
ESA will assist the City with the preparation of a Notice of Completion and a Notice of Availability (NOC/NOA).
ESA will assist in the distribution of the Draft EIR to a list of agencies, organizations and interested parties
agreed to by the City. That list will include the State Clearinghouse, the County Clerk, Responsible Agencies,
local libraries, State and local agencies, nearby homeowners' associations and others who commented on the
NOP. ESA will also prepare files for posting the Draft EIR on the City's website and produce CDs or flash drives
of the Draft EIR for City distribution. ESA will also provide two hardcopies of the Draft Subsequent EIR to the
City to use at City Hall and the City's Library.
Products
- 111 Draft EIR City Review (electronic files)
— 2nd Draft EIR (electronic files)
— Proof -Check Draft EIR for City Review (electronic files)
— Two hardcopies of the Draft Subsequent EIR for City use
Agreement No. 6805
Page 22
Public Review Draft EIR (electronic and hardcopyfiles)
— Notice of Completion and Availability
Task 4; Prepare and Distribute Final EIR
At the close of the public review period for the Draft EIR, ESA will coordinate with the City to obtain all public
comments. ESA will review the comments and meet with the City to discuss issues raised and establish an
approach for responding to comments. After consultation with the City regarding the issues raised, ESA will
prepare a Draft -Final EIR. The Final EIR will include: a summary of the proposed project and its associated
impacts; corrections and additions to the Draft EIR; a list of persons, organizations, and public agencies
commenting on the Draft EIR; comments submitted regarding the Draft EIR and responses prepared to address
those comments; copies of the Draft EIR comment letters; and a Mitigation Monitoring Program (MMP).
As discussed in more detail below, ESA can only speculate as to the extent of public comment regarding the
Draft EIR. We assume a relatively low to moderate level of public comments will be submitted to the City
requiring responses. In addition, it is anticipated that ESA will need assistance from the City with regard to
comments that are more political in nature or that are specific to the design of the project. As discussed in the
Proposed Fees section below, ESA has assigned allowances for responding to these comments and have
budgeted approximately 90 staff hours, including 16 hours for Fehr and Peers, for completion of the first draft
responses to comments and Final EIR to the Team. As an allowance, this budget is an estimate of our labor
efforts. Upon receipt of comment letters on the Draft EIR, ESA will assess the adequacy of the estimated cost
allowance for responding to comments based on the actual nature and extent of comments received. While
we anticipate comments to the project, the overall complexity and volume of comments cannot be specifically
predicted at this time. Upon receipt of the comments, ESA will re -assess our budget with the City and update
budgets/staff hours within this task, as needed.
ESA anticipates that the City will review the Screencheck Final Subsequent EIR once before approving its
contents. ESA has budgeted approximately 16 staff hours as an allowance to address City comments. Once the
City approves the Final Subsequent EIR, ESA will assist the City with distribution of the Final EIR to the
appropriate agencies and organizations, including those agencies that commented on the Draft Subsequent
EIR and to the El Segundo Library. ESA will also prepare a Notice of Completion to be sent along with copies of
the Final EIR to the State Clearinghouse and County Clerk. As with the Draft Subsequent EIR, ESA will prepare
electronic files for posting of the document to the City's website and will prepare CDs and/or flash drives of the
Draft Subsequent EIR for distribution by the City. This notice will state the library where the Final Subsequent
EIR is available for review and the address for review of the Final Subsequent EIR on the City website. Ten days
afterthe Final EIR is sent to commenting agencies, public hearings regarding the project can commence.
Agreement No. 6805
Page 23
In addition, ESA will prepare the Findings and if necessary, Statement of Overriding Considerations. ESA will
submit a draft to the City for review. The budget anticipates one iteration of the Findings.
Upon project approval, ESA will file the Notice of Determination with the County Clerk. This notice will start a
30-day statute of limitations with regard to approval of the project and certification of the Final Subsequent
EIR. ESA has not included filing fees and assumes all County Clerk filing fees will be paid by the project
applicant.
Products
1st Draft -Final EIR for City Review
2"d Draft -Final EIR for City Review
— Proof -Check Final EIR for City Review (electronic files)
— Final EIR for Public Distribution (electronic files)
— Notice of Completion (electronic files)
Findings and Statement of Overriding Considerations
— Notice of Determination (electronic files)
Task 5; Management, Meetings/Teleconferences & Coordination
The precise number of meetings and the duration and staffing of meetings required to complete the
environmental review process cannot be accurately predicted at this time, accordingly ESA has assigned a
budget allowance for this task. We have assumed that weekly conference calls will occur during the period
leading up to publication of the Draft Subsequent EIR. Meetings and coordination with public agencies will also
be necessary throughout the process, and particularly during preparation of the Draft Subsequent EIR. As
discussed above, ESA assumes that a virtual scoping meeting will be held for the project during the NOP
comment period and that ESA and Fehr and Peers will attend one Planning Commission and one City Council
hearing. Should the City desire Fehr & Peers attend additional public hearings, a new scope/fee request will be
submitted.
EIR Schedule
The table below illustrates the general anticipated timeline for completion of the Subsequent EIR process up
to public hearings but may be refined based on City input. Fundamental to maintaining schedule and budget
is that the Project Description is unchanged throughout the process. Also, the schedule is often dependent on
City review times, particularly the Draft Subsequent EIR. City review assumes batch submittals to City. The
estimated project schedule is provided in the table below.
The ESA Project Team will commit the necessary resources to ensure the preparation of the Subsequent EIR
and related environmental documents within the desired time frame. However, in the event that changes to
Agreement No. 6805
Page 24
the Project Description occur after it has been drafted, project information is not available or complete,
involved changes in technical reports prepared by others are required, comments greatly exceed anticipated
levels, or if changes in the scope occur, the schedule would be affected. ESA will notify the City at the earliest
point possible if issues arise with the potential to affect the project schedule.
1111111
n', i E
ffMOMENNEEMM
Collect Data/Prepare Project Description Month 1
Prepare and Circulate Draft Initial Study/Notice of Preparation (assumes -1
month City review time)
30-Day CEQA review period
Prepare 15t Draft Subsequent EIR
City Review of 15t Draft Subsequent EIR
Revise and Distribute Public Review Draft EIR
45-Day CEQA review period
Prepare Screencheck Final Subsequent EIR
City Review and Distribution of Final Subsequent EIR
Overall EIR Schedule up to public hearings
EIR Cost Estimate
Months 2-3
Month 4
Months 4-7
Months 7-8
Month 8-10
Months 10-11
Month 11-12
Month 12-14
14 Months
Based on our understanding of the project and the Scope of Work provided in the previous section, our
estimated fee to prepare the Subsequent EIR and associated documentation is outlined in the table below. ESA
reserves the right to transfer fees among line items, as budget flexibility is needed to respond to shifts in effort
that invariably occur due to unexpected circumstances. Should the need arise for additional professional
services beyond those set forth in the scope of services due to changes in the process or the regulatory
environment, ESA will request written authorization from the client to proceed prior to the initiation of the
additional services.
Factors triggering an increase in the scope of services and a revised fee may include, but are not necessarily
limited to: a prolonged interactive data gathering process in associated with the information needs
memorandum prepared under Task 1, modifications in the project after the Project Description has been
drafted; analysis of technical issues other than those identified in this scope of work; changes in City guidance
Agreement No. 6805
Page 25
directing organization and content of EIRs; receipt of inadequate technical reports; revisions due to changes in
the technical reports prepared by others; more team or City comments other than those due to errors; more
meetings/meeting time than contemplated; more public comments than contemplated; production of
additional documents; or significant delays in the project beyond the control of ESA.
M-MMEMMMOZINNEENMENOMMMI
Task Description Fees
Task 1: Collect Data /Prepare Project Description
Task 1 Total
$12,888
Task 2: Prepare & Distribute Initial Study/Notice of Preparation (IS/NOP)
Prepare Draft IS/NOP
$13,708
Prepare Final IS/NOP
$3,055
Notice and Distribute IS/NOP
$3,941
Task 2 Total
$20,704
Task 3: Prepare and Distribute Draft Subsequent EIR
Administrative Draft Subsequent EIR
$120,732
Second Screencheck Draft Subsequent EIR
$11,202
Notice and Distribute DEIR for Public Review
$5,102
Task 3 Total
$137,036
Task 4: Prepare and Distribute Final Subsequent EIR
Prepare 1st Draft Final EIR/Responses to Comments
$13,806
Prepare 2"d Final EIR/Responses to Comments
$3,026
Mitigation Monitoring and Reporting Program (MMRP)
$1,173
Findings of Fact/Statement of Overriding Considerations
$6,650
Prepare and File Notice of Determination
$1,355
Task 4 Total
$26,010
Task 5: Management, Meetings/Teleconferences & Hearings
Meetings/Coordination
$19,628
Virtual Scoping Meeting
$2,580
Public Hearings
$5,735
Task 5 Total
$27,943
Subtotal ESA Labor
$224,581
Direct Expenses aAc
$3,853
Total ESA
$228,434
Transportation (Fehr and Peers)
$88,090
Total with Transportation ..........
$316,524
........ -
....._
Optional Task Shade/ShadowAnalysis
$3,100
Optional Task: Health RiskAssessment
$10,893
Total with Optional Tasks
330,517
Agreement No. 6805
Page 26
Fees and charges will be billed monthly on a Time and Materials basis in accordance with the schedule of ESA's
current Billing Rates and Expense Charges. The terms of this scope of work shall remain valid for sixty (60) days
and subject to change after that time. Please contact Luci Hise-Fisher, AICP at 310.266.8331 or via email at
lhise-fisher(@esassoc.com with any questions.
Sincerely,
Luci Hise-Fisher, AICP
Senior Managing Planner
Attachment A — ESA 2023 Billing Rates and Expense Charges
Mike Harden
Senior Managing Associate
w 626 Wilshire Boulevard Agreement No. tai Q r r p„
Suite 1100
Los Angeles, CA 90017
213.599.4300 pwiihon
213.599.4301 p°a)� :�;
ESA 2023 Billing Rates and Expense Charges
I. Personnel Category Rates
Charges will be made at the Category hourly rates set forth below for time spent on project management,
consultation or meetings related to the project, field work, report preparation and review, travel time, etc. Time
spent on projects in litigation, in depositions and providing expert testimony will be charged at the Category
rate times 1.5.
Project Technician
Consultant
Associate Consultant
Senior Consultant
Managing Consultant
Principal Consultant
Senior Principal
Consultant
$62
$87
$112
$136
$161
$186
$89
$97
$105
$114
$122
$125
$128
$137
$146
$155
$164
$173
$140
$150
$167
$181
$194
$208
$180
$195
$209
$224
$238
$250
$199
$219
$239
$259
$279
$299
$250
$272
$295
$318
$341
$364
(a) The range of rates shown for each staff category reflects ESA staff qualifications, expertise
and experience levels. These rate ranges allow our project managers to assemble the best
project teams to meet the unique project requirements and client expectations for each
opportunity.
(b) From time to time, ESA retains outside professional and technical labor on a temporary
basis to meet peak workload demands. Such contract labor may be charged at regular
Employee Category rates.
(c) ESA reserves the right to revise the Personnel Category Rates annually to reflect changes
in its operating costs.
II. ESA Expenses
1. Transportation
a. Company vehicle -IRS mileage reimbursement rate
b. Common carrier or car rental -actual multiplied by 1.10
2. Lodging, meals and related travel expenses -direct expenses multiplied by 1.10
Agreement No. 6805
Black & White - 8.5 x 11
$0.10
Black & White - 11 x 17
$0.20
Color - 8.5 x 11
$0.40
Color-11 x 17
$0.70
B&W - Plotter (Toner- ECO
$0.40/sf
24x36 B/W CAD drawing
Quality)
would cost $2.40 per sheet
B&W - Plotter (Toner-
$1.00/sf
24x36 B/W CAD drawing
Presentation Quality)
would cost $6.00 per sheet
Color - Plotter (Inkjet- ECO
$2.00/sf
24x36 Color Drawing would
Quality)
cost $12 per sheet
Color- Plotter (Inkjet -
$4.00/sf
2406 Color Drawing would
Presentation Quality)
cost $24 per sheet
CD
$10.00
Digital Photography
$20.00 (up to 50 images)
All Other Items
At cost plus 10%
(including bindings and covers)
Project Specific Equipment:
Vehicles - Standard size
$ 40a
$ 180
Vehicles - 44 /Truck
85
Vehicles - ATV
125
Noise Meter
100
Hydroacoustic Noise Monitoring Equipment
150
Electrofisher
300
1,200
Sample Pump
25
Field Traps
40
Digital Hypsometer (Nikon)
20
Stilling Well / Coring Pipe (3 inch aluminum)
3/ft
Backpack Sprayer
25
Beach Seine
50
Otter Trawl
100
Wildlife Acoustics Bat Detector
125
400
Wildlife Trail Camera
30
100
Agreement No. 6805
Fiber Optic Endoscope 125 500
Spot Light 30
Spotting Scope 50 200
Topographic Survey Equipment:
Auto Level
40
Total Station
200
DJI Quad Drone
300
RTK-GPS
300
RTK-GPS Smartnet Subscription
50
Trimble GPS
75
iPad/Android Tablet+ lm GNSS External Sensor
75
(Trimble R1, Bad Elf)
iPad/Android Tablet only
50
(includes Garmin Glo external sensor)
Laser Level
60
Garmin GPS or equivalent
25
Hydrologic Data Collection, Water Current, Level and Wave Measurement Equipment:
ISCO 2150 Area Velocity Flow Logger
$ 25 $
Logging Rain Gage
10
Marsh-McBirney Hand -Held Current Meter
50
FloWav Surface Velocity Radar
50
Logging Water Level - Pressure Transducer
10
Logging Barometric Pressure Logger
5
Well Probe / Water Level Meter
20
Bottom -Mounted Tripod / Mooring
25
Handheld Suspended Sediment Sampler
20
Water Quality Equipment:
Logging Turbidimeter/Water Level Recorder
$ 25 $
Logging Conductivity/Water Level Recorder
20
In -Situ Troll 9500 logging water quality multiprobe
Logging Temperature Probe
3
Hach Hand -Held Turbidimeter Recording
50
Conductivity Meter w/Datalogger
Refractometer
20
YSI Hand -Held Salinity Meter or pH meter
30
Hand -Held Conductivity/Dissolved Oxygen Probe
40
(YSI 85)
HOBO Salinity Gauge
Water Quality Sonde
YSI 650 with 6920 Multi Probe
180
ISCO 6712 Portable Sampler w/ISCO 2105 Module
40
600
1,200
1,200
200
350 900
350 900
225
600
250
100
$
350
40 125
200
200
30 100
15 50
80
100 400
250
100 $ 400
60 200
200 800
10 40
200
80
120
160
125
800
500 1500
250 900
Agreement No. 6805
Sedimentation I Geotechnical Equipment:
Peat Corer
$ 75
$ 300
601b Helly-Smith Bedload Sampler with Bridge
175
700
Crane
Suspended Sediment Sampler with Bridge Crane
75
300
Guelph Permeameter
50
200
Vibra-core
100
400
Shear Strength Vane
50
200
Auger (brass core @ $ 5/each)
20
80
Boats:
14' Aluminum Boats with 15 HP Outboard Motor
$ 100
$ 400
Single or Double Person Canoe/Kayak
30
120
20' Lowe Boat w/115 HP Outboard
300
1,500
17' Boston Whaler w/ 90 HP Outboard
300
1,500
a Actual project charges will be either the IRS mileage reimbursement rate or the daily rate, whichever
is higher.
III. Subcontracts
Subcontract services will be invoiced at cost multiplied by 1.10.
U. Other
The fees above do not include sales tax. Any applicable or potential sales tax will be charged when appropriate,
V. Payment Terms
Unless otherwise agreed in writing, ESA will submit invoices on a monthly basis. Any unpaid balances shall
draw interest at one and one half percent (1.5%) per month or the highest rate allowed by law, whichever is
lower, commencing thirty (30) days after date of invoice. All invoices not contested in writing within fifteen (15)
business days of receipt are deemed accepted by Client as true and accurate and Client thereafter waives any
objection to Clients invoices, which are payable in full.
ww
Agreement No. 6805
for EA 1353-
I................
Catalyst North)-1 1102023
Final Audit Report 2023-11-10
Created: 2023-11-10
By: Annakaren Larriva (alarriva@esassoc.com)
Status: Signed
Transaction ID: CBJCHBCAABAApBBx8kjSY3j4aA3mVIoZiBkWagnm3sLc
"D202300306.00_PSA (CEQA for EA 1353-Catalyst North)_111
02023" History
Document created by Annakaren Larriva (alarriva@esassoc.com)
2023-11-10 - 5:50:27 PM GMT
Document emailed to Ruta Thomas (rthomas@esassoc.com) for signature
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