CONTRACT 6788-1 Vender AgreementAgreement No. 6788-1
DEAN C. LOGAN
Registrar-Recorder/County Clerk
VOTE CENTER ELECTION PLAN
March 5, 2024 Presidential Primary Election
The following constitutes the mutually agreed upon Vote Center Election Plan for the March 5, 2024
Presidential Primary Election by City of El Segundo ('Host') and the Los Angeles County Registrar-
Recorder/County Clerk ('RRCC') for the use of the facility space specified below:
El Segundo Public Library - 219
Sue Carter Friends of the Library Community Room
111 W Mariposa Ave
El Segundo, CA 90245
Contact List - Host
Contact List -RR/CC
Agreement No. 6788-1
IT Contact Name Shannon Gadson Phone # 562 462 2826
o..
Email Address sgadson@rrcc.lacounty.gov Alternate Phone # 562-277-2118
!Yd°NlriN:,..«➢M,AS%'l�di'ik11MWWu:,YlBdtl'9dkPdlFYmJ111lXkMWd1MXYLLeu.�fRlY.fO.M`,CI;Km�aNG rUA�fl',;;,ir YXb i`�e"�'A.,"ndrv�✓+lt�&;�ed/ YX' .. YIYI .,.,. Id,�.h"P..kPA'9.fP:"`.. ...Y. .P. .. .*,.i"LM'dntl::. ..;.;m.:� 5,.eeeee.,,., eM.
After Hours/Emergency Jaime Young Phone # 562-347-2447
Contact Name
..-....,M........- Mw,o,,,....-..-..... ,..... �govAie;nate
...,.,.... Email Address votecenters@rrcc.lacount'Phone # 562-229-8865
Access Schedule
Host has agreed to grant access to the designated voting space for the following dates and times:
Equipment Delivery & Set -Up (exclusive access February 27, 2024; 8:OOAM to 8:OOPM
begins)
Election Worker Pre -check Day March 1, 2024; 12:OOPM to 5:OOPM
Early Voting Period March 2-4, 2024; 9:OOAM to 8:OOPM
Election Day March 5, 2024; 6:OOAM to 9:0OPM
Vote Center Breakdown & Equipment Pick-up March 08, 2024; 8:OOAM to 8:OOPM
(exclusive access ends)
A deployment schedule for vote center equipment delivery/set-up and breakdown/pick-up is tentatively
scheduled for the above dates. RR/CC will contact Host within two weeks of the equipment delivery &
set-up date to confirm access to the designated space. This Agreement may be modified or amended
only upon the mutual written consent of both the Host and the RR/CC.
During the public voting period, RR/CC staff shall have access to the designated space during the
dates and times listed above.
Voting hours are from 1O:OOAM to 7:OOPM during the Early Voting Period and 7:OOAM to 8:OOPM on
Election Day. Host acknowledges that public voting hours may be extended due to long lines. Pursuant
to California Elections Code, any voter in line at the time of closing shall be provided the opportunityto
receive and cast a ballot.
The contact persons and the phone numbers must be reachable during the period identified in the
Access Schedule.
Health and Safety Plan
The Safe Election Plan (Attachment B) describes how RR/CC will ensure that public health guidelines
are adhered to in all vote centers across LA County from the beginning of equipment set-up, during the
voting period, and through the breakdown of the vote center. Specific Responsibilities (Attachment A)
outlines the expectations for RR/CC and facility staff in maintaining the cleanliness of the vote center
and to safeguard the health of voters, election workers, and facility staff/users.
Agreement No. 6788-1
RR/CC agrees to make best efforts to limit voting traffic to the mutually agreed upon areas. Host
agrees to provide an accessible means of entry, sufficient parking including accessible spaces, and a
minimum of one space for curbside voting. Consistent with the Host's obligation to provide access
compliant with the American with Disabilities Act (ADA), reasonable accommodations will be
facilitated.
Voting Space (Check one and write your Initials to acknowledge):
FX The items in the designated voting space/s will be free from tables, chairs, printers, electronic
equipment, exercise equipment, musical instruments, movable cabinets, appliances, and other large
items prior to the set-up day.
Host Initials: MH
r - The items specified below may be left in the designated voting space/s as mutually agreed upon by
both RR/CC and Host.
Host Initials: RR/CC Initials:
Floor Coverings (Check one and write your Initials to acknowledge):
I—XThe designated voting space/s will be free from anyfloor coverings such as tarps and mats that may
potentially cause tripping or injuries priorto the set-up day.
Host Initials: MH
i The floor covering below may be used/remain in place in the designated voting space,
Host Initials: RR/CC Initials:
The following details below represent any additional considerations necessary in providing RR/CC
access to the designated space (check all that apply):
rXOn-site staff will open and lock the facility on days noted in the Access Schedule.
r- Facility key or key card, alarm code or access badge will be provided to RR/CC staff for direct
access to the voting area. The Host authorizes the use of a lockbox during the period identified in the
Access Schedule to secure the key/key card on the premises. The placement of this lockbox shall be
mutually agreed upon.
Host Initials: RR/CC Initials:
F- Parking permits will be provided to RR/CC staff.
Agreement No. 6788-1
Internet Connection (Check one and write your Initials to acknowledge):
V Host agrees to provide hardwire connection (hardline, LAN) at the start of the period identified in
the Access Schedule. An active data port will be available and security passwords (if any) will be
provided to RR/CC staff.
Hostinitials: MH
F Host will not provide hardwire connection at the start of the Access Schedule,
Host Initials:
Private Facility Use Payment (Check one and write your Initials to acknowledge):
F Host agrees to waive any payment for use of the facility.
Host Initials:
F RR/CC agrees to pay Host for use of the facility in the amount of $ . This payment covers all
associated and incidental costs including, but not limited to, staff and custodial fees, hired security
fees, cleaning fees and purchase of items, etc. used during the period identified in the Access
Schedule. Private facilities must provide their W-9 to RR/CC before payment is processed. The payee
name and mailing address is based on the information from the W-9.
Host Initials:
Public Facility Use Payment (Check one and write your Initials to acknowledge):
lX Host agrees to waive any and all payments for use of the facility pursuant to the California Elections
Code.
Hostinitials: MH
F By mutual agreement, the RR/CC agrees to pay reasonable costs for staff hours and custodial
costs incurred during the Access Schedule. An official invoice containing Agency letterhead must be
submitted to RR/CC within 60 days after the election showing the breakdown of costs.
Host Initials:
In the event that any unforeseen additional cost or fees are incurred by Host in connection with
RR/CC's access to the designated voting space, Host shall notify RR/CC in advance of said
fees/costs. Host shall provide RR/CC with detailed invoices of said costs. If practicable, a negotiated
amendment shall be executed between Host and RR/CC to reflect such costs.
Electronic Signatures
The Host and RR/CC agree to facsimile and electronic scanned versions of original signatures of
authorized signatures of each party have the same force and effect as original signatures such that the
parties need not follow up facsimile or electronic transmissions of executed documents with original
wet -signature versions.
Agreement No. 6788-1
THE ABOVE ELECTION PLAN APPLIES ONLY TO ELECTIONS CONDUCTED BY LOS
ANGELES COUNTY REGISTRAR-RECORDER/COUNTY CLERK.
IN WITNESS WHEREOF, the authorized representatives of the parties have executed this agreement
and it is effective as of the date of last signature below.
Los Angeles County
Registrar-Recorder/County Clerk
..... .1 / 1 /2023
Sign , and Date
Jaime Young, Assistant Division Managar
Printed Name and Title
City of El Segundo
C W)L"
Signature and Date
a cica C
Printed Name and Title
7� t'
} i SOT.
cily c 1c,'"c
City of El Secundo
°w' VED AS TO FORM;
ci 01 NEY
Agreement No. 6788-1
ATTACHMENT A
SPECIFIC RESPONSIBILITIES
LA County RR/CC staff is responsible for:
Disinfecting the surfaces of all voting equipment including, but not limited to, the Ballot Marking
Devices, electronic pollbooks, and central ballot box after voter use.
Placing mitigation items such as signs, cones, mats, door stops, etc. to maintain the most
accessible path to and from the voting area.
Facility staff is responsible for:
Daily/frequent cleaning of the restrooms.
Daily/frequent trash pick-up.
* Providing a space outside of the vote center for curbside voting.
* Allowing RR/CC staff to place mitigation items such as signs, cones, mats, door stops, etc. to
maintain the most accessible path to and from the voting area.
Provide additional signage, if needed, to direct voters to the vote center.
Additional consideration:
Wherever feasible, doors and windows should be open during hours where election workers are
present to increase airflow.
The Los Angeles County "Safe Election
Plan" aligns with the latest best
practices to prevent illnesses such as
COVID-19, flu, and colds. These were
developed in consultation with relevant
health authorities using the best public
• 11. 4 • . i meet, put
Vaccination
Election Workers will be encouraged to stay
up to date with their vaccines and boosters.
.
Hygiene
Hand sanitizer will be available for voters
and workers.
The importance of hand washing and
sanitizing will be emphasized in
Election Worker training.
aLAVOTE.GOV WE
G7
DEAN C. LOGAN
Registrar-Recorder/County Clerk
ATTACHMENT C
Agreement No. 6788-1
u� l�
Voting Space
The space/s must be free from tables, chairs, printers, electronic equipment, exercise equipment, musical
rr
Floor Coverings
The space/s must be free from any floor coverings such as tarps and mats that may potentially cause tripping or
injuries as shown in the pictures below.