CONTRACT 6788 Vender AgreementAgreement No. 6788
DEAN C. LOGAN
Registrar-Recorder/County Clerk
VOTE CENTER FACILITY USE AGREEMENT
Agreement and authorization is granted by City of El Segundo ('Host') to the Los Angeles County
Registrar-Recorder/County Clerk ('RRCC') for the use of the designated facility space specified below
for the March 5, 2024 Presidential Primary Election and the November 5, 2024 General Election:
El Segundo Public Library - 219
Sue Carter Friends of the Library Community Room
111 W Mariposa Ave
El Segundo, CA 90245
For and in consideration of the following conditions, both parties hereby agree as follows:
Term: This Agreement is entered into this 31st day of October 2023 and shall expire on November
12, 2024, unless sooner terminated or extended, in whole or in part, as provided in this agreement.
Use of the Facility: Host permits access to the agreed upon designated space during the period
identified in the access schedule unless otherwise stated in the Vote Center Election Plan to be
completed and mutually agreed upon prior to each and every election.
Facility Requirements: Host will ensure the designated space is free from any activity during the
mutually agreed upon Access Schedule included in the Vote Center Election Plan and provide an
accessible means of entry pursuant to the American with Disabilities Act (ADA), electricity, air
conditioning/heating (if available), and restroom access (if available).
Host will ensure the designated space is free from tables, chairs, electronic equipment, exercise
equipment, musical instruments, movable cabinets, appliances and other similar large items prior to
the first day of the Access Schedule unless use of existing furniture or equipment is mutually agreed
upon by both parties in the Vote Center Election Plan. In the event of rain or roof leaks, Host will
provide suitable accessible remedies to ensure a safe egress at the designated voting space or other
reasonable accomodations.
Host will remove any floor coverings such as tarps and mats that may potentially cause tripping or
injuries. Host will ensure that at times RR/CC is not on premises, access to the designated space is
restricted only to those RR/CC has given prior approval.
Host will ensure that any network configuration and technical equipment installed in preparation for the
election remains unmodified for the period designated in the access schedule of the Vote Center
Election Plan. If changes are made to the network system, the RR/CC must be notified.
Agreement No. 6788
Primary Contacts:
The Host's Primary Contact for this Agreement is Mark Herbert, (310) 524-2732 and
mherbert@elsegundo.org.
The RR/CC's Primary Contact for this Agreement is Jaime Young, Assistant Division Manager, Vote
Center Assessment and Recruitment, 12680 Corral Place, Santa Fe Springs, CA 90670, (562) 347-
2447, votecenters@rrcc.lacounty.gov.
In addition, Host and RR/CC will designate contacts for both business and weekend/non-business
hours related to facility access and technical operations to be included in the Vote Center Election
Plan for each election.
Parking Requirements: Host agrees to provide sufficient parking including accessible spaces, a
minimum of one space for curbside voting, and a waiver of any parking fees for RR/CC staff and
voters.
Public Voting Period: Host agrees to provide RR/CC staff access to the designated space as
detailed in the Vote Center Election Plan, unless a revised schedule is mutually agreed upon prior to
the specific election.
Promotions and Political Material: Host agrees to remove any political campaign signage or
literature and not engage in audible dissemination of electioneering information within 100 feet of the
designated voting space or the curbside voting location and not conduct any promotional activity tied to
the public voting period without prior authorization from RR/CC.
Termination of the Agreement: Host shall not cancel or change the location outside of a natural
disaster or unforeseen building/structural damage. Host and RR/CC stipulate that the novel coronavirus
COVID-19 pandemic is excluded as a natural disaster or ground for termination for purposes of this
Agreement. RR/CC may at any time and without reason, revoke its request to use the designated
facility space. In the event any provision of this Agreement contradicts County of Los Angeles Board
policies or any applicable laws, rules, and regulations, RR/CC may terminate this Agreement, effective
immediately upon written notice.
Amendment of the Agreement: No alteration or variation of the terms of this Agreement shall be
valid unless made in writing and signed by both parties. This Agreement may be modified or amended
only upon the mutual written consent of both the Host and the RR/CC. Any amendment shall become
effective upon the mutual written consent of both the Host and the RR/CC.
Certificate of Selfansurance: RR/CC will provide certificate upon request.
Indemnity Agreement: Host shall indemnify, defend and hold harmless County, its principals, elected
and appointed officers, agents, employees, and volunteers from and against any and all liability,
including, but not limited to, claims for injury or damages, demands, actions, fees, loss, costs and
expenses (including reasonable attorney and expert witness fees) arising out of or incurred in
connection with the performance of this agreement, but only in proportion to and to the extent such
liability, loss, demands, actions, fees, costs and expenses are caused by or result from the negligent or
intentional acts or omissions of the Host, its principals, officers, agents, employees, or volunteers.
Agreement No. 6788
County shall indemnify, defend and hold harmless Host, its principals, officers, agents, employees, and
volunteers from and against any and all liability, including, but not limited to, claims for injury or
damages, demands, actions, fees, loss, costs and expenses (including reasonable attorney and expert
witness fees) arising out of or incurred in connection with the performance of this agreement, but only in
proportion to and to the extent such liability, loss, demands, actions, fees, costs and expenses are
caused by or result from the negligent or intentional acts or omissions of the County, its principals,
officers, agents, employees, or volunteers.
Fiscal Provisions: Pursuant to the terms of this Agreement, Host shall provide the RR/CC with
access to the designated voting space as reflected in the Vote Center Election Plan at costs
calculated on an election -by-election basis and mutually agreed upon in each Vote Center Election
Plan.
Electronic Signatures: The Host and RR/CC agree to facsimile and electronic scanned versions of
original signatures of authorized signatures of each party have the same force and effect as original
signatures such that the parties need not follow up facsimile or electronic transmissions of executed
documents with original wet -signature versions.
THE ABOVE SITE INDEMNITYAGREEMENT APPLIES TO ONLYELECTIONS CONDUCTED
BYLOS ANGELES COUNTY REGISTRAR-RECORDER/COUNTY CLERK.
IN WITNESS WHEREOF, and executed as the date first written above, the Parties to this
agreement do hereby agree and consent to all terms and conditions provided herein.
Los Angeles County
Registrar-Recorder/County Clerk
XI-N, 10ta/ti.
Sign and Date
Jaime Youpg,. Assistant°wisign Manager,
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Printed Name and Title
City of El Segundo
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Signature and Date
Printed Name and Title
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