2023 Nov 07 - CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
REGULAR MEETING
TUESDAY, NOVEMBER 7, 2023
4:00 PM CLOSED SESSION
6:00 PM OPEN SESSION
CITY COUNCIL CHAMBER
350 MAIN STREET, EL SEGUNDO, CA 90245
Drew Boyles, Mayor
Chris Pimentel, Mayor Pro Tern
Carol Pirsztuk, Council Member
Lance Giroux, Council Member
Ryan W. Baldino, Council Member
Tracy Weaver, City Clerk
Matthew Robinson, City Treasurer
Executive Team
Darrell George, City Manager
Barbara Voss, Deputy City Manager
Jaime Bermudez, Police Chief
Michael Allen, Community Development Dir.
Jose Calderon, IT Director
Aly Mancini, Recreation, Parks & Library Dir.
Mark Hensley, City Attorney
David Cain, Interim CFO
Robert Espinosa, Interim Fire Chief
Rebecca Redyk, HR Director
Elias Sassoon, Public Works Dir.
MISSION STATEMENT:
"Provide a great place to live, work, and visit."
VISION STATEMENT:
"Be a global innovation leader where big ideas take off
while maintaining our unique small-town character."
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The City Council, with certain statutory exceptions, can only act upon properly posted
and listed agenda items. Any writings or documents given to a majority of City Council
regarding any matter on this agenda that the City received after issuing the agenda
packet are available for public inspection in the City Clerk's Office during normal
business hours. Such documents may also be posted on the City's website at
www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the agenda, the public can only comment on City -related
business that is within the jurisdiction of the City Council and/or items listed on the
agenda during the Public Communications portions of the Meeting. Additionally,
members of the public can comment on any Public Hearing item on the agenda during
the Public Hearing portion of such item. The time limit for comments is five (5) minutes
per person.
Those wishing to address the City Council are requested to complete and submit to the
City Clerk a "Speaker Card" located at the Council Chamber entrance. You are not
required to provide personal information in order to speak, except to the extent
necessary for the City Clerk to call upon you, properly record your name in meeting
minutes and to provide contact information for later staff follow-up, if appropriate.
When a Council Member duly requires AB 2449 teleconferencing to attend the City
Council meeting the public will also be able to access the meeting and provide public
comment via Zoom. To access Zoom from a PC, Mac, iPad, iPhone, or Android device,
use URL https://zoom.us/m/ 81951332052 and enter PIN: 903629 or visit www.zoom.us
on device of choice, click on "Join a Meeting" and enter meeting ID: 81951332052 and
PIN: 903629. If joining by phone, dial 1-669-900-9128 and enter meeting ID and PIN. To
reiterate, attending a City Council meeting by Zoom will only be used when AB 2449 is
used.
NOTE: Your phone number is captured by the Zoom software and is subject to the
Public Records Act, dial *67 BEFORE dialing in to remain
anonymous. Members of the public will be placed in a "listen only" mode and your video
feed will not be shared with City Council or members of the public.
REASONABLE ACCOMMODATIONS: In compliance with the Americans with
Disabilities Act and Government Code Section 54953(g), the City Council has
adopted a reasonable accommodation policy to swiftly resolve accommodation
requests. The policy can also be found on the City's website at
https.11www.elsegundo.or_q/govemmentldepartments/city-clerk. Please contact
the City Clerk's Office at (310) 524-2308 to make an accommodation request or to
obtain a copy of the policy.
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4:00 PM CLOSED SESSION — CALL TO ORDER / ROLL CALL
PUBLIC COMMUNICATION — (RELATED TO CITY BUSINESS ONLY — 5-MINUTE
LIMIT PER PERSON, 30-MINUTE LIMIT TOTAL) Individuals who have received value
of $50 or more to communicate to the City Council on behalf of another, and employees
speaking on behalf of their employer, must so identify themselves prior to addressing
City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow City Council to take
action on any item not on the agenda. City Council and/or City Manager will respond to
comments after Public Communications is closed.
SPECIAL ORDERS OF BUSINESS
RECESS INTO CLOSED SESSION: City Council may move into a closed session
pursuant to applicable law, including the Brown Act (Government Code Section
§54960, et seq.) for purposes of conferring with City's Real Property Negotiator; and/or
conferring with City Attorney on potential and/or existing litigation; and/or discussing
matters covered under Government Code Section §54957 (Personnel); and/or
conferring with City's Labor Negotiators.
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (GOV'T CODE
§54956.9(D)(1): -1- MATTER(S)
1. City of El Segundo v. Wiseburn Unified School District, Los Angeles Superior
Court Case No. 23TRCV01031.
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Threats to Significant exposure/- to litigation pursuant to (Government Code
§54956.9(d)(2) or (d)(3)): -1- matter(s).
Government Tort Claim by Keith Puckett
INITIATION OF LITIGATION PURSUANT to (Government Code §54956.9(d)(4)): -1-
matter(s).
1. City of Whittier, et al. v. Los Angeles County Superior Court of California,
et al., Los Angeles Superior Court Case No. 23STCP03579.
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (GOV'T CODE §54957.6): -2-
MATTER(S)
1. Employee Organizations: City Employees' Association (CEA) and Police
Management Association (PMA).
Representative: City Manager, Darrell George, Human Resources Director,
Rebecca Redyk, and Alex Volberding
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6:00 PM — CONVENE OPEN SESSION — CALL TO ORDER / ROLL CALL
INVOCATION — TBD
PLEDGE OF ALLEGIANCE — Council Member Baldino
SPECIAL PRESENTATIONS
1. Family Court Awareness Month Proclamation
2. Recognition of El Segundo 14U Eagles Softball Team
3. Spark of Love Proclamation
PUBLIC COMMUNICATIONS — (RELATED TO CITY BUSINESS ONLY — 5 MINUTE
LIMIT PER PERSON, 30 MINUTE LIMIT TOTAL) Individuals who have received value
of $50 or more to communicate to the City Council on behalf of another, and employees
speaking on behalf of their employer, must so identify themselves prior to addressing
the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of
$250. While all comments are welcome, the Brown Act does not allow Council to take
action on any item not on the agenda. The Council will respond to comments after
Public Communications is closed.
CITY MANAGER FOLLOW-UP COMMENTS — (Related to Public Communications)
• Hyperion Water Reclamation Plant Update
A. PROCEDURAL MOTIONS
Read All Ordinances and Resolutions on the Agenda by Title On
Recommendation -
Approval
B. CONSENT
4. City Council Meeting Minutes
Recommendation -
1. Approve the Regular City Council meeting minutes of October 17, 2023
and Special City Council meeting minutes of October 30, 2023.
2. Alternatively, discuss and take other action related to this item.
5. Warrant Demand Register for September 25, 2023 through October 1, 2023
Recommendation -
1. Ratify payroll and employee benefit checks; checks released early due to
contracts or agreements; emergency disbursements and/or adjustments;
and, wire transfers.
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2. Approve Warrant Demand Register numbers 7A: warrant numbers
3047559 through 3047668, and 9003013.
3. Alternatively, discuss and take other action related to this item.
6. Second Reading and Adoption of Proposed Ordinance Updating the
Smokv Hollow Saecific Plan
Recommendation -
Waive second reading and adopt an ordinance updating the Smoky
Hollow Specific Plan, finding that the ordinance requires no additional
environmental review in accordance with Public Resources Code section
21166 and State CEQA Guidelines § 15162.
2. Alternatively, discuss and take other action related to this item.
7. California Office of Traffic Safety Selective Traffic Enforcement Program
$70,000 Grant
Recommendation -
Authorize acceptance of a $70,000 Selective Traffic Enforcement
Program (STEP) grant award from the California Office of Traffic Safety
(OTS) to support the El Segundo Police Department (ESPD). Best
practice strategies will be conducted to reduce the number of persons
killed and injured in crashes involving alcohol and other primary crash
factors. The award is valid from October 1, 2023, to September 30, 2024.
2. Authorize the City Manager to execute a contract, and other associated
documentation to effectuate the use of grant funds, with OTS for $70,000
for the award period from October 1, 2023 to September 30, 2024.
3. Appropriate OTS STEP grant revenues and expenditures for fiscal year
2023-2024 and carry over the unspent balances to fiscal year 2024-2025.
4. Alternatively, discuss and take other action related to this item.
8. Plan Adoption for the Wastewater Infrastructure Improvements Project PW
23-08
Recommendation -
Adopt the attached resolution approving plans and specifications for the
Wastewater Infrastructure Improvements Project (Project No. PW 23-08)
to obtain the immunities set forth in Government Code § 830.6.
2. Authorize advertising for construction bids for the project.
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3. Alternatively, discuss and take other action related to this item.
9. Notice of Completion for the FY 2023-24 Pavement Rehabilitation Project
PW 23-01
Recommendation -
1. Accept the FY 2023-24 Pavement Rehabilitation Project (Project No. PW
23-01) by Hardy and Harper, Inc. as complete.
2. Authorize and direct the City Clerk to file a Notice of Completion with the
County Recorder's Office.
3. Alternatively, discuss and take other action related to this item.
10. Resolution Appointing Risk Manager Sheryl Higa as the City's Primary
Board Member to the Governing Board of the Independent Cities Risk
Manaaement Authoritv
Recommendation -
1. Adopt the proposed Resolution appointing Risk Manager Sheryl Higa as
the City's primary representative to the Independent Cities Risk
Management Authority ("ICRMA") governing board ("ICRMA Board") and
maintaining Council Member Carol Pirsztuk and Human Resources
Director Rebecca Redyk as alternate representatives.
2. Alternatively, discuss and take other actions related to this item.
C. PUBLIC HEARINGS
11. Ordinance to Permanently Regulate Short -Term Home Sharing
Recommendation -
1. Conduct a public hearing.
2. Waive first reading and introduce an ordinance for Environmental
Assessment No. 1180 and Zone Text Amendment No. 23-02 to amend El
Segundo Municipal Code ("ESMC") Chapters 4-16 and 15-4A-1 to allow
permanent regulation of short-term home sharing through a permit
process and find it exempt from further environmental review pursuant to
14 California Code of Regulations §§ 15358 and 15061(b)(3).
3. Schedule a second reading and adoption of the ordinance for the next
scheduled City Council meeting on December 5, 2023.
4. Alternatively, discuss and take other action related to this item.
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12. Cost -Recovery Permit Center Permit Surcharge Fee and Associated
Three -Year Contract Amendment with OpenGov Inc. to Expand Existing
Permitting Services, Hosting, and Ongoing Maintenance
Recommendation -
1. Conduct a public hearing to consider adoption of a cost -recovery,
regulatory permit center permit surcharge fee for online permitting
system.
2. Approve resolution adopting the proposed fee.
3. Authorize the City Manager to execute the first amendment to the
existing three-year agreement with OpenGov, Inc., to expand the City's
online permitting system.
4. Alternatively, discuss and take other action related to this item.
D. STAFF PRESENTATIONS
13. Fire Services Automatic Aid Agreement Between the Cities of El Segundo
and Manhattan Beach
Recommendation -
Authorize the City Manager to sign a Fire Services Automatic Aid
Agreement between the cities of El Segundo and Manhattan Beach.
2. Alternatively, discuss and take other action related to this item.
14. Plans and Specifications for the Urho Saari Swim Stadium "The Plunge"
Renovation Proiect
Recommendation -
1. Adopt the attached resolution authorizing the Public Works Director, or
designee, to approve the plans and specifications for the construction of
Urho Saari Swim Stadium "The Plunge" Renovation Project (No. PW 24-
02), pursuant to Government Code § 830.6 and El Segundo Municipal
Code Section 1-7C-11.
2. Authorize staff to advertise the project for construction bids.
3. Alternatively, discuss and take other action related to this item.
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15. Establish the Environmental Programs Manager At -Will Classification,
Adopt Classification Specification, Examination Plan, and Basic Salary
Ranae
Recommendation -
1. Approve establishment of the Environmental Programs Manager At -Will
classification.
2. Adopt the classification specification and examination plan for the
Environmental Programs Manager At -Will.
3. Adopt a resolution establishing the basic salary range for the
Environmental Programs Manager At -Will position.
4. Alternatively, discuss and take other action related to this item.
E. COMMITTEES, COMMISSIONS AND BOARDS PRESENTATIONS
16. Diversity, Equity and Inclusion Committee 2023-24 Work Plan
Recommendation -
1. Review and approve the Diversity, Equity and Inclusion (DEI)
Committee's 2023-24 Work Plan.
2. Direct staff to work with the Diversity, Equity and Inclusion Committee to
implement recommended activities.
3. Alternatively, discuss and take other action related to this item.
F. REPORTS - CITY CLERK
G. REPORTS - CITY TREASURER
17. Investment Portfolio Report for September 2023
Recommendation -
1. Receive and file the Investment Portfolio Report dated September 2023.
2. Alternatively, discuss and take other action related to this item.
H. REPORTS - COUNCIL MEMBERS
COUNCIL MEMBER BALDINO
C�Z�1�I�C 11 1/ C : l31Z�1i�
COUNCIL MEMBER PIRSZTUK
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MAYOR PRO TEM PIMENTEL
MAYOR BOYLES
REPORTS - CITY ATTORNEY
18. Update Regarding Los Angeles County Lawsuit, City of Whittier, et al. v.
Los Angeles County Superior Court of California, et al., Los Angeles
Superior Court Case No. 23STCP03579, Originally Filed by Twelve Los
Angeles County Cities Challenging the New "zero/no-bail" Policy
Regarding Alleged Criminal Violations in Los Angeles County
Recommendation -
Consideration and possible Council action regarding the City potentially
requesting that it be allowed to join the litigation.
2. Alternatively, discuss and take other action related to this item.
J. REPORTS/FOLLOW-UP - CITY MANAGER
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and/or conferring with the City
Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957 (Personnel), and/or conferring with the City's Labor
Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
MEMORIALS
ADJOURNMENT
POSTED:
DATE: November 2, 2023
TIME: 5:15 PM
BY: Tracy Weaver, City Clerk
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Citp of (fC *Cgunbu, California
WHEREAS, The mission of the Family Court Awareness Month Committee (FCAMC) is to increase awareness
on the importance of a family court system that prioritizes child safety and acts in the best
interest of children; and
WHEREAS, The mission of FCAMC is fueled by the desire to create awareness and change in the family court
system for the conservatively estimated, 58,000 children a year ordered into unsupervised
contact with abusive parents, while honoring the hundreds of children who have been reported
as murdered during visitation with dangerous parents; and
WHEREAS, The mission of the FCAMC is to increase awareness on the importance of empirically -based
education and training on domestic violence and child abuse, including emotional, psychological,
physical, and sexual abuse, as well as childhood trauma, coercive control, and post separation
abuse for judges and all professionals working on cases within the family court system; and
WHEREAS, The mission of the FCAMC is to increase awareness on the importance of using scientifically
valid, evidence -based, treatment programs and services that are proven in terms of safety,
effectiveness, and therapeutic value; and
WHEREAS, The mission of the FCAMC is to educate judges and other family court professionals on
evidence -based, peer -reviewed research. Such research is a critical component to making
decisions that are truly in the best interest of children. This research includes, The Adverse
Childhood Experience Study; Child Custody Evaluators' Beliefs About Domestic Abuse Allega-
tions; and Child Custody Outcomes in Cases Involving Parental Alienation and Abuse Allegations.
NOW, THEREFORE, the Mayor and Members of the City Council of the City of El Segundo, California, do here
by proclaim the month of November 2023 as Family Court Awareness Month and encourage all residents to
support their local communities' efforts to prevent the harm of children in the hands of abusive family
members and to honor and value the lives of children.
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Chris Pimentel
Mayor Pro Tern
Lance Giroux
Councilmember
Drew Boyles
Mayor
w�
Carol Pirsztuk
Councilmember
Ryan Baldino
Councilmember
Page 10 of 181
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Citp of (fC *egunbu, California
WHEREAS, In an effort to provide for children who otherwise might not experience the joy of the holiday
season, the City of El Segundo Fire Department along with other Southland fire agencies, has
participated in the Spark of Love program for the past thirty years and has collected toys and
food items donated during the holidays; and
WHEREAS, The ever upward spiraling cost of living burdens disadvantaged and displaced families who
may not be able to give gifts during the holiday season without help from the Spark of Love
program; and
WHEREAS, The true holiday spirit is reflected in unselfish giving and our thoughts and hearts go out to
those less fortunate than ourselves; and
WHEREAS, In the past, with the help of civic -minded citizens who live and work in our community,
hundreds of toys plus food items have been collected and distributed to children and families
in El Segundo and other South Bay cities.
NOW, THEREFORE, the Mayor and Members of the City Council of the City of El Segundo, California, do here
by proclaim November 13, 2023 through December 14, 2023 as the Spark of Love Toy Drive.
SPARKOF
.. LOVE
TOY DRIVE
�' SUBARU
The community is encouraged to support this holiday program by contributing toys and non-perishable foods
to the El Segundo Fire Department, Fire Station No. 1 at 314 Main Street, during the period of November 13
through December 14, 2023.
Chris Pimentel
Mayor Pro Tern
Lance Giroux
Councilmember
Drew Boyles
Mayor
W`"
Carol Pirsztuk
Councilmember
Ryan Baldino
Councilmember
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MEETING MINUTES OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, OCTOBER 3, 2023
CLOSED SESSION — Mayor Boyles called the meeting to order at 5:00 PM due to lack
of quorum at 4:00 PM
001111111110N_1II
Mayor Boyles
Mayor Pro Tern Pimentel
Council Member Pirsztuk
Council Member Giroux
Council Member Baldino
- Present
- Present
- Present at 5:08 PM
- Present
- Present at 5:04 PM
PUBLIC COMMUNICATION — (Related to City Business Only — 5-minute limit per
person, 30-minute limit total)
SPECIAL ORDER OF BUSINESS:
1. Appoint Mark Hensley, City Attorney, and Michael Allen, Community
Development Director, as Real Property Negotiators for 910 Hillcrest Street, El
Segundo, CA 90245 (Assessor Parcel Number; 4131-002-900) for Negotiations
with Affordable Housing Partners, Represented by Francisco Uriarte (Price and
Terms of Sale Proposed Pursuant to the Surplus Land Act)
MOTION by Mayor Pro Tern Pimentel, SECONDED by Council Member Giroux
appointing Mark Hensley, City Attorney, and Michael Allen, Community Development
Director, as Real Property Negotiators for 910 Hillcrest Street, El Segundo, CA 90245.
MOTION PASSED BY A UNANIMOUS VOICE VOTE. 3/0
Mayor Boyles announced that Council would be meeting in closed session pursuant to
the items listed on the agenda.
CONFERENCE WITH LEGHAL COUNSEL — EXISTING LITIGATION (GOV'T CODE
§54956.9(D)(1): -1- MATTER(S)
1. City of El Segundo v. Wiseburn Unified School District, Los Angeles Superior
Court Case No. 23TRCV01031.
CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION
Threats to Significant exposure/- to litigation pursuant to (Government Code
§54956.9(d)(2) or (d)(3)): -1- matter(s).
1. Government Tort Claim by Keith Puckett
EL SEGUNDO CITY COUNCIL MEETING MINUTES
OCTOBER 17, 2023
PAGE 1
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INITIATION OF LITIGATION PURSUANT to (Government Code §54956.9(d)(4)):
- 1 -matter(s).
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Government Code §54957.6): -
1 - MATTER(S)
1. Employee Organizations: Fire Fighter Association (FFA) and City Employees'
Association (CEA).
Representative: City Manager, Darrell George, Human Resources Director, Rebecca
Redyk, Laura Droltz Kalty, and Alex Volberding.
Adjourned at 5:50 PM
OPEN SESSION — Mayor Boyles called to order at 6:00 PM
ROLL CALL
Mayor Boyles -
Present
Mayor Pro Tern Pimentel -
Present
Council Member Pirsztuk -
Present
Council Member Giroux -
Present
Council Member Baldino -
Present
INVOCATION — Pastor Jimmy Chaney, Church of the Beach Cities
PLEDGE OF ALLEGIANCE — Mayor Pro Tern Pimentel
SPECIAL PRESENTATIONS:
Presentation by Evan Siefke, Battalion Chief, on the City's new AEDs (Automatic
External Defibrillators). The AEDs are placed in various areas in City facilities.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5-minute limit per
person, 30-minute limit total)
John Pickhaver, resident, and ACC Chairperson, commented on item #C12.
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Darrell George, City Manager gave an update on the Hyperion Water Reclamation
Plant.
A. Read all Ordinances and Resolutions on the Agenda by Title Only.
MOTION by Council Member Giroux, Council Member Pirsztuk to read all ordinances
and resolutions on the agenda by title only. MOTION PASSED BY A UNANIMOUS
VOICE VOTE. 5/0
EL SEGUNDO CITY COUNCIL MEETING MINUTES
OCTOBER 17, 2023
PAGE 2
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B. CONSENT:
2. Approve Regular City Council meeting minutes of October 3, 2023,
(Fiscal Impact: None)
3. Approve warrants demand register for September 11, 2023 through September
24, 2023, numbers 6A and 6B: warrant numbers 3047358 through 3047558, and
9003009 through 9003012. Ratify Payroll and employee benefit Checks; Checks
released early due to contracts or agreement; Emergency disbursements and/or
adjustments; and, Wire transfers.
(Fiscal Impact: $6,284,059.20 ($3,076,853.01 in check warrants and
$3,207,206.19 in wire warrants))
4. Authorize the City Manager to execute a one-year hardware and subscription
support renewal Agreement No. 6776 with Tec-Refresh, Inc. for $151,626.60 to
provide continued cyber security protection.
(Fiscal Impact: $151,626.60 included in FY 2023-24 budget)
5. Authorize up to $15,000 to replace a boiler at the Park Vista Senior Housing
facility.
(Fiscal Impact: Park Vista senior living facility is owned by the City and managed
by Cadman Group. The facility has historically had positive net revenue and is
projected to generate positive net operating revenue of $43,875 in 2023. Thus,
funds to cover this expenditure are included in the Park Vista 2023 Operating
Budget, and money in the LAIF/CAMP account will not be used)
6. Adopt Resolution No. 5441 authorizing the submission of applications for all
California Department of Resources, Recycling, and Recovery ("Cal Recycle")
grants for which the City of El Segundo is eligible and authorize the City Manager
or his designee to execute all necessary agreements and other grant -related
documents thereof to CalRecycle.
(Fiscal Impact: None)
7. Receive and file the Unaudited Fiscal Year -End 2022-23 Financial Review.
(Fiscal Impact: While the forthcoming Annual Comprehensive Financial Report
("ACFR") will provide a comprehensive audited review of the City of El Segundo's
financial performance in Fiscal Year 2022-23, this Unaudited Financial Review
outlines a general and preliminary outlook)
8. Authorize the City Manager to execute a Quitclaim Deed in and to a portion of
600 S. Allied Way that was offered for dedication to the City as a future public
street in connection with Parcel Map No. 17750, but which was rejected by the
City at the time the final map was approved in June 1987.
(Fiscal Impact: None)
EL SEGUNDO CITY COUNCIL MEETING MINUTES
OCTOBER 17, 2023
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9. Approve staff's request to utilize $19,400 from the Library's Administration
Donation Trust Fund for Library materials and services for FY 2023-24.
(Fiscal Impact: The amount donated for Fiscal Year 2023-24 is $19,400. Staff
now seeks approval to utilize $19,400 on materials and services for the Library)
MOTION by Council Member Giroux, SECONDED by Council Member Pirsztuk,
approving Consent items 2, 3, 4, 6, 7, 8, and 9. MOTION PASSED BY A UNANIMOUS
VOICE VOTE. 5/0
Mayor Boyles and Council Member Baldino left the dais due to possible conflicts of
interest.
C. PUBLIC HEARING:
10. Smoky Hollow Specific Plan Update and Community Benefits Plan Policy
(Fiscal Impact: None)
Mayor Pro Tern Pimentel stated this was time and place for a public hearing regarding
the Smoky Hollow Specific Plan update and community benefits plan policy.
Clerk Weaver stated that proper notice had been given in a timely manner and that no
written communication had been received in the Clerk's office.
Paul Samaras, Planning Manager, AICP gave a presentation.
Public Input:
(All commenters below spoke on behalf of allowing a transmission shop to remain in
Smoky Hollow in regard to the Smoky Hollow Specific Plan)
Tony Barraza, Patty Hedrick, James Carver, David Sharp, Alan Carter, Craig Judd, Kim
Harris, Dave Harris, Bill Cook, Lorraine Brown, on behalf of Mary Jane Clutter, Doreen
Yusifzai, Howard Faustu, Mary Jacobson, non-resident, and Elyse Rothstein.
MOTION by Council Member Giroux, SECONDED by Council Member Pirsztuk to close
the public hearing. MOTION PASSED BY A UNANIMOUS VOICE VOTE. 3/0
Council discussion
Michael Allen, Community Development Director answered Council's questions.
Joaquin Vazquez, Assistant City Attorney read by title only;
ORDINANCE NO. 1652
AN ORDINANCE AMENDING THE SMOKY HOLLOW SPECIFIC PLAN
TO UPDATE PERMITTED USES, DEVELOPMENT STANDARDS,
DESIGN GUIDELINES, THE COMMUNITY BENEFIT PLAN PROCESS,
AND CLARIFY VARIOUS PROVISIONS.
(Environmental Assessment No. EA-1330 and Specific Plan
Amendment No. SPA 22-01).
EL SEGUNDO CITY COUNCIL MEETING MINUTES
OCTOBER 17, 2023
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MOTION by Council Member Giroux, SECONDED by Council Member Pirsztuk
approving Ordinance No. 1652 as proposed with amendments to Section 4.4.1
Nonconforming Uses of Land. (See below for amendments) MOTION PASSED BY
UNANIMOUS VOTE. 3/0
Add a new subsection:
C. Any such nonconforming uses legally established prior to October 2018 made legal
nonconforming with the adoption of the Smoky Hollow Specific Plan shall be permitted
subject to the following provisions:
I. The legal nonconforming use must relocate only within Smoky Hollow the same
zone/district
II. The legal nonconforming use may relocate no more than one time
III. The legal nonconforming use is not expanded in floor area or use
IV. The legal nonconforming use shall be allowed one change of ownership
V. The business location as of October 2018 shall lose its legal nonconforming
status upon vacation of the use
VI. 1 year to find a new location as of the date of terminated lease or eviction
VII. Any discretionary entitlements associated with the legal nonconforming use
shall be applied to the new business location.
Council Member Giroux introduced the Ordinance. Second reading and possible
adoption is scheduled for the next regular City Council meeting on November 7, 2023.
Joaquin Vazquez, Assistant City Attorney read by title only;
RESOLUTION NO. 5442
A RESOLUTION ADOPTING AND APPROVING AN UPDATED POLICY
FOR EVALUATING SMOKY HOLLOW SPECIFIC PLAN COMMUNITY
BENEFIT PLANS
MOTION by Council Member Pirsztuk, SECONDED by Mayor Pro Tern Pimentel
adopting Resolution No. 5442. MOTION PASSED BY A UNANIMOUS VOICE VOTE.
3/0
Recessed at 7:40 PM
CZ�i IT — iF. MiiCE:1IW
Mayor Boyles and Council Member Baldino returned to the dais.
D. STAFF PRESENTAIONS:
11. FY 2023-24 Economic Development Strategy
(Fiscal Impact: The adopted FY 2023-24 General Fund Budget includes $275,000
for economic development and hospitality and tourism marketing initiatives.
$100,000 was budgeted to support the establishment of a start-up business
EL SEGUNDO CITY COUNCIL MEETING MINUTES
OCTOBER 17, 2023
PAGE 5
Page 16 of 181
accelerator in El Segundo. In addition, the City was awarded a $75,000 grant from
Chevron Products Company to support Economic Development)
Barbara Voss, Deputy City Manager and Cristina Reveles, Sr. Management Analyst
gave a presentation
Council Discussion
Council consensus to receive and file the presentation.
COMMITTEES, COMMISSIONS AND BOARDS:
12. Land Acknowledgement Statement to the City's Arts and Culture Advisory
Committee Agendas
(Fiscal Impact: None)
Aly Mancini, Recreation, Parks, and Library Director reported on the item.
Council Discussion
MOTION by Mayor Boyles, SECONDED by Council Member Giroux approving the
inclusion of a land acknowledgment statement with broader language on the City's Arts
and Culture Advisory Committee meeting agendas and present to Council the research
that was completed regarding the land acknowledgment. MOTION PASSED BY A
UNANIMOUS VOICE VOTE. 5/0
F. REPORTS — CITY CLERK — No report
G. REPORTS — CITY TREASURER — Not present
H. REPORTS — COUNCIL MEMBERS
Council Member Baldino — Thanked all involved in the passing of AB 1216,
attended the Fire Department's Badge Pining Ceremony, and gave gratitude to
Raytheon for allowing Little League to host two teams on their practice field.
Council Member Giroux —
13. Discuss Establishment of a Youth Advisory Council
Council Member Giroux introduced the item.
MOTION by Council Member Giroux, SECONDED by Mayor Boyles directing staff to
research and develop a Youth Advisory Council, once completed, bring back to Council
for possible approval of a Youth Advisory Council. MOTION PASSED BY A
UNANIMOUS VOICE VOTE. 5/0
Council Member Pirsztuk — Announced Halloween Frolics will be held on
Saturday, October 281h on Main Street and announced the ribbon cutting for the
EL SEGUNDO CITY COUNCIL MEETING MINUTES
OCTOBER 17, 2023
PAGE 6
Page 17 of 181
Local Travel Network on November 2nd in front of City Hall Plaza during Farmer's
Market at 3.00 PM.
Mayor Pro Tern Pimentel — Will attend the Sanitation Committee Meeting
tomorrow, Transportation Committee will meet next week and mentioned Senator
Ben Allen's office is now in El Segundo.
Mayor Boyles — Added to the announcement of the Local Travel Network and let
everyone know to bring their "golf carts" and Barry Waite, long time Council
Member from Lomita will be there with his Barber Shop Quartet.
REPORTS — CITY ATTORNEY — No report
J. REPORTS/FOLLOW-UP — CITY MANAGER — No report
MEMORIAL — None
Adjourned at 8.32 PM
Tracy Weaver, City Clerk
EL SEGUNDO CITY COUNCIL MEETING MINUTES
OCTOBER 17, 2023
PAGE 7
Page 18 of 181
SPECIAL MEETING MINUTES OF THE EL SEGUNDO CITY COUNCIL
MONDAY, OCTOBER 30, 2023
OPEN SESSION — Mayor Boyles called the meeting to order at 4.00 PM.
ROLL CALL
Mayor Boyles -
Present
Mayor Pro Tern Pimentel -
Present
Council Member Pirsztuk -
Present
Council Member Giroux -
Present
Council Member Baldino -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5-minute limit per
person, 30-minute limit total) - NONE
PLEDGE OF ALLEGIANCE — Council Member Giroux
INVOCATION — Council Member Pirsztuk
CITY MANAGER FOLLOW-UP COMMENTS: NONE
1. Amended Joint Use Agreements with El Segundo Unified School District
(Fiscal Impact: None)
Aly Mancini, Recreation, Parks, and Library Director gave a presentation.
Council Discussion
MOTION by Mayor Boyles, SECONDED by Council Member Giroux authorizing the City
Manager to execute an amendment to the Joint Use Agreement (JUA) for Public
Recreation Facilities between the City of El Segundo and the El Segundo Unified
School District and an amendment to the Joint Use Agreement for Media Studio and
Equipment with El Segundo Unified School District with the intent that both City and
District share the intended space schedules and field use policy within 45 days and
adding back sections K and L to the amendment. MOTION PASSED BY A
UNANIMOUS VOICE VOTE. 5/0
Open Session Adjourned at 4:36 PM
Closed Session opened at 4:42 PM
CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION
EL SEGUNDO CITY COUNCIL MEETING MINUTES
OCTOBER 17, 2023
PAGE 1
Page 19 of 181
INITIATION OF LITIGATION PURSUANT to (Government Code §54956.9(d)(4)):
-1- matter(s).
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Government Code §54957.6):
-2- MATTER(S)
1. Employee Organizations: Fire Fighter Association (FFA) and Police Management
Association (PMA).
Representative: City Manager, Darrell George, Human Resources Director, Rebecca
Redyk, Laura Drottz-Kalty
Adjourned at 5:23 PM
Lili Sandoval, Deputy City Clerk
EL SEGUNDO CITY COUNCIL MEETING MINUTES
OCTOBER 17, 2023
PAGE 2
Page 20 of 181
City Council Agenda Statement
F I, F �' t' 1\ 1) 0Meeting Date: November 7, 2023
Agenda Heading: Consent
Item Number: B.5
TITLE:
Warrant Demand Register for September 25, 2023 through October 1, 2023
RECOMMENDATION:
Ratify payroll and employee benefit checks; checks released early due to
contracts or agreements; emergency disbursements and/or adjustments; and,
wire transfers.
2. Approve Warrant Demand Register numbers 7A: warrant numbers 3047559
through 3047668, and 9003013.
3. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
The warrants presented were drawn in payment of demands included within the FY
2023-2024 Adopted Budget. The total of $671,548.64 ($568,417.94 in check warrants
and $103,130.70 in wire warrants) are for demands drawn on the FY 2023-2024
Budget.
:1_T61201:tell] Z 113
California Government Code Section 37208 provides General Law cities flexibility in
how budgeted warrants, demands, and payroll are audited and ratified by their
legislative body. Pursuant to Section 37208 of the California Government Code,
warrants drawn in payments of demands are certified by the City's Chief Financial
Officer and City Manager as conforming to the authorized expenditures set forth in the
City Council adopted budget need not be audited by the City Council prior to payment,
but may be presented to the City Council at the first meeting after delivery.
In government finance, a warrant is a written order to pay that instructs a federal, state,
county, or city government treasurer to pay the warrant holder on demand or after a
specific date. Such warrants look like checks and clear through the banking system like
Page 21 of 181
Warrant Demand Register
November 7, 2023
Page 2 of 2
checks. Warrants are issued for payroll to individual employees, accounts payable to
vendors, to local governments, and to companies or individual taxpayers receiving a
refund.
DISCUSSION:
The attached Warrants Listing delineates the warrants that have been paid for the
period identified above. The Chief Financial Officer certifies that the listed warrants
were drawn in payment of demands conforming to the adopted budget and that these
demands are being presented to the City Council at its first meeting after the delivery of
the warrants.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 5: Champion Economic Development and Fiscal Sustainability
Objective 513: El Segundo approaches its work in a financially strategic and responsible
way.
PREPARED BY:
Liz Lydic, Management Analyst
REVIEWED BY:
Wei Cao, CPA, CPFO, Finance Manager
APPROVED BY:
ATTACHED SUPPORTING DOCUMENTS:
Register 7a - summary
Page 22 of 181
3047559 - 3047668
9003013 - -
001
GENERALFUND
305,133.31
003
EXPENDABLE TRUST FUND -OTHER
3,000.00
104
TRAFFIC SAFETY FUND
-
106
STATE GAS TAX FUND
193,489.05
108
ASSOCIATED RECREATION ACTIVITIES FUND
-
109
ASSET FORFEITURE FUND
2,395.88
110
MEASURE"R"
-
ill
COMM, DEVEL. BLOCK GRANT
-
112
PROP "A" TRANSPORTATION
2,997.90
114
PROP "C" TRANSPORTATION
6,070.00
115
AIR QUALITY INVESTMENT PROGRAM
-
it6
HOME SOUND INSTALLATION FUND
-
117
HYPERION MITIGATION FUND
-
118
TDA ARTICLE 3 - SB 821 BIKEWAY FUND
-
119
MTA GRANT
-
121
FEMA
120
C.O.P.S. FUND
-
122
L.AW.A. FUND
-
123
PSAF PROPERTY TAX PUBLIC SAFETY
1,249.75
124
FEDERAL GRANTS
-
125
STATE GRANT
1,807.31
126
A/P CUPA PROGRAM OVERSIGHT SURCHARGE
5,179.84
127
MEAURE"M"
-
128
SB-1
129
CERTIFIED ACCESS SPECIALIST PROGRAM
-
130
AFFORDABLE HOUSING
-
131
COUNTY STORM WATER PROGRAM
17,954.00
132
MEASURE"B"
-
301
CAPITAL IMPROVEMENT FUND
8D6.25
302
INFRASTRUCTURE REPLACEMENT FUND
-
405
FACILITIES MAINTENANCE
-
501
WATER UTILITY FUND
562.36
502
WASTEWATER FUND
26,819.96
503
GOLF COURSE FUND
-
505
SOLID WASTE FUND
-
601
EQUIPMENT REPLACEMENT
-
602
LIABILITY INSURANCE
-
603
WORKERS COMP. RESERVE/INSURANCE
600.00
701
RETIRED EMP. INSURANCE
-
702
EXPENDABLE TRUST FUND - DEVELOPER FEES
352.33
704
EXPENDABLE TRUST FUND - OTHER
-
708
OUTSIDE SERVICES TRUST
TOTAL WARRANTS
568,417.94
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
Information on actual expenditures is available in the Chief Financial Officer's office in the
City of El Segundo.
I certify as to the accuracy of the Demands and the availability of fund for payment thereof.
For Approval: Regular checks held for City council authorization to release.
CODES:
R = Computer generated checks for all non-emergency/urgency payments for materials, supplies and
services in support of City Operations
For Ratification:
A = Payroll and Employee Benefit checks
CITY OF EL SEGUNDO
WARRANTS TOTALS BY FUND
DATE OF APPROVAL: AS OF 10/17/23
VOID CHECKS DUE TO ALIGNMENT:
N/A
VOID CHECKS DUE TO INCORRECT CHECK DATE:
VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR:
B - F = Computer generated Early Release disbursements and/or adjustments approved by the City
Manager. Such as: payments for utility services, petty cash and employee travel expense NOTES Ck 3047358 is a re -issue of stale dated ck 3043526
reimbursements, various refunds. contract employee services consistent with current contractual
agreements, instances where prompt payment discounts can be obtained or late payment penalties
can be tten Early
or when a situation arises that the City Manager approves.
H = Handwritten Release disburseme d/or adjustments approved by the City Manager.
INTERIM CHIEF FINANCIAL OFFICER CITY MANAGE
O/
DATE: DATE: /0 _ 5'-2
REGISTER #7a
Page 23 of 181
CITY OF EL SEGUNDO
WARRANTS TOTALS BY DEPARTMENT
AS OF 10/17/23
REGISTER #7a
DEPT#
NAME TOTAL
GENERAL FUND DEPARTMENTAL EXPENDITURES
GENERAL GOVERNMENT
1101
City Council
116.72
1201
City Treasurer
1300
City Clerk
11,033.17
2101
City Manager
261.99
2102
Communications
2103
El Segundo Media
2,486.54
2201
City Attorney
2401
Economic Development
24.53
2402
Planning
12,935.00
2405
Human and Health Services
2500
Administrative Services
36,296.22
2601
Government Buildings
10,300.12
2900
Nondepartmental
27,451.48
6100
Library
5,665.48
106, 571.25
PUBLIC SAFETY
3100 Police 24,123.40
3200 Fire 17,708.46
2403 Building Safety
2404 Ping/Bldg Sfty Administration 96.50
41, 928.36
PUBLIC WORKS
4101
Engineering
8,190.95
4200
Streets
55,120.23
4300
Wastewater
4601
Equipment Maintenance
18,860.65
4801
Administration
82,171.83
COMMUNITY DEVELOPMENT
5100,5200 Recreation & Parks 45,279.71
5400 Centennial 283.07
45.562.78
EXPENDITURES
CAPITAL IMPROVEMENT 806.25
ALL OTHER ACCOUNTS 291,377.47
TOTAL WARRANTS 568,417.94
Page 24 of 181
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
9/25/23 THROUGH 10/01/23
Date Payee
9/29/2023 Unum
9/29/2023 Mission Square
9/29/2023 Mission Square
9/29/2023 ExpertPay
9/18/23-9/24/23 Workers Comp Activity
9/18/23-9/24/23 Liability Trust - Claims
9/18/23-9/24/23 Retiree Health Insurance
DATE OF RATIFICATION: 9/29/23
TOTAL PAYMENTS BY WIRE:
Description
4.68
Long Term Care Premium - October 2023
2,678.82
457 payment Vantagepoint
1,080.00
401(a) payment Vantagepoint
2,365.29
EFT Child support payment
97,001.91
SCRMA checks issued/(voided)
-
Claim checks issued/(voided)
-
Health Reimbursment checks issued
103,130.70
Certified as to the accuracy of the wire transfers by:
9� 9Aa3
Treasury & Customer S rvices Manager Date
Interim Chief Financial Officer Date
City Manager Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
103,130.70
PACity Treasurer\Wire Transfers\Wire Transfers 07-01-23 to 6-30-24 9/29/2023 1/1
Page 25 of 181
City Council Agenda Statement
F I, F �' t I) �� Meeting Date: November 7, 2023
Agenda Heading: Consent
Item Number: B.6
TITLE:
Second Reading and Adoption of Proposed Ordinance Updating the Smoky Hollow
Specific Plan
RECOMMENDATION:
Waive second reading and adopt an ordinance updating the Smoky Hollow
Specific Plan, finding that the ordinance requires no additional environmental
review in accordance with Public Resources Code section 21166 and State
CEQA Guidelines § 15162.
2. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
None.
BACKGROUND:
On October 17, 2023, the City Council considered an ordinance updating the Smoky
Hollow Specific Plan. During the public hearing, the City Council directed staff to
amend the nonconforming use provisions of the Specific Plan to allow legal
nonconforming uses established prior to October 2018 to relocate subject to the
following provisions:
The legal nonconforming use may relocate only to an existing structure within
the Smoky Hollow East (SH-E) and Smoky Hollow West (SH-W) districts.
2. Within one year from the effective date of this amendment, the business must
both file a written request with the Community Development Department,
which evidences property owner consent for relocation, and apply for a
business license from the Finance Department.
3. Any discretionary entitlement conditions associated with the previous legal
Page 26 of 181
Smoky Hollow Specific Plan Update
November 7, 2023
Page 2 of 3
nonconforming use shall apply to the new business location.
4. These new legal nonconforming use provisions will sunset on December 7,
2025 and will thereafter have no further legal force or effect. Only those legal
nonconforming uses relocated, permitted, including but no limited to, any
building permits, or other Community Development Department written
approval, and established pursuant to this section on or before such sunset
date may maintain such legal nonconforming status.
5. The legal nonconforming use may relocate no more than one time.
6. The legal nonconforming use's floor area may not exceed the floor area of the
prior legal nonconforming use.
7. The legal nonconforming use shall be allowed one change of ownership.
8. The legal nonconforming use must abide by local, state, and federal laws and
regulations.
At the conclusion of the public hearing, the City Council introduced the ordinance, as
amended, for first reading.
DISCUSSION:
The Council may waive the second reading and adopt the ordinance. If adopted on
November 7, 2023, the effective date of the ordinance will be December 7, 2023.
I:NIA&II:T-AI*e]Los aw_1Z[4CLyy lUJI/_10[o]:$
Goal 4: Develop and Maintain Quality Infrastructure and Technology
Objective 4A: El Segundo's physical infrastructure supports an inviting and safe
community.
Goal 5: Champion Economic Development and Fiscal Sustainability
Objective 5A: El Segundo promotes economic growth and vitality for businesses and
the community.
PREPARED BY:
Paul Samaras, AICP, Principal Planner
REVIEWED BY:
Michael Allen, AICP, Development Services Director
Page 27 of 181
Smoky Hollow Specific Plan Update
November 7, 2023
Page 3 of 3
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
EA 1330 - Draft Ordinance (10-17-2023) v2
Page 28 of 181
ORDINANCE NO.
AN ORDINANCE AMENDING THE SMOKY HOLLOW SPECIFIC PLAN
TO UPDATE PERMITTED USES, DEVELOPMENT STANDARDS,
DESIGN GUIDELINES, THE COMMUNITY BENEFIT PLAN PROCESS,
AND CLARIFY VARIOUS PROVISIONS.
(Environmental Assessment No. EA-1330 and Specific Plan
Amendment No. SPA 22-01).
The City Council of the city of El Segundo does ordain as follows:
SECTION 1: The City Council finds and declares as follows:
A. On September 16, 2022, the City initiated an application for Environmental
Assessment No. EA 1330 and Specific Plan Amendment No. SPA 22-01 to
amend the Smoky Hollow Specific Plan updating permitted uses,
development standards, design guidelines, the community benefit plan
process, clarifying various provisions, and amending the Smoky Hollow
Specific Plan Community Benefits Plan Policy;
B. On January 12, 2023, the Planning Commission held a study session to
receive public testimony and provide direction to staff on the scope of the
specific plan amendment;
C. The City reviewed the project's environmental impacts under the California
Environmental Quality Act (Public Resources Code §§ 21000, et seq.,
"CEQA") and the regulations promulgated thereunder (14 Cal. Code of
Regulations §§15000, et seq., the "CEQA Guidelines");
D. On September 14, 2023, the Planning Commission held a public hearing to
receive public testimony and other evidence regarding the Ordinance and
adopted Resolution No. 2940 recommending that the City Council introduce
and adopt the Ordinance.
E. On October 17, 2023, the City Council held a duly noticed public hearing
and considered the information provided by City staff and public testimony
regarding the Ordinance; and
F. This Ordinance and its findings are made based upon the entire
administrative record including, without limitation, testimony and evidence
presented to the City Council at its October 17, 2023 hearing and the staff
report submitted by the Community Development Department.
SECTION 2: Factual Findings and Conclusions. The City Council finds that introducing
and adopting the Ordinance will amend the City's Smoky Hollow Specific Plan to establish
the following:
Page 29 of 181
A. Add Gyms/Fitness Studios up to 2,500 square feet to the permitted uses
and Gyms/Fitness Studios larger than 2,500 square feet to the uses subject
to a conditional use permit;
B. Add tutoring uses to the permitted uses;
C. Eliminate the conditional use permit requirement for restaurant uses;
D. Exempt outdoor dining areas up to 200 square feet from the Specific Plan
require parking;
E. Establish a density for caretaker units at the ratio of one caretaker unit per
building and establish limitations on their use;
F. Require nonconforming properties to meet the current parking requirement
of 2.5 spaces per 1,000 square feet if all or a portion of a building is modified
such that the use is changed;
G. Amend Specific Plan Section 3.2.1 (El Segundo Boulevard) to use pilot
projects, solicit community input, and prioritize pedestrian and cyclist
mobility when completing any future improvements along El Segundo
Boulevard;
H. Increase the number of architectural design standards from 2 to eleven and
reduce the number of design guidelines from 32 to 28; and
Amend the community benefit plan findings of approval to:
a. Require projects to meet at least 15 of the 28 private realm design
guidelines;
b. Require community benefits to implement "public realm improvements
identified in the Specific Plan or private realm improvements that directly
benefit the public.
SECTION 3: Specific Plan Amendment Findings. As required under Government Code §
65854 and ESMC § 15-27-3 and based on the findings set forth in Section 2, the City
Council finds as follows:
A. That the amendment is consistent with the General Plan.
The Smoky Hollow Specific Plan serves as the General Plan document for
the Smoky Hollow area. Therefore, if the proposed specific plan
amendment is consistent with the Specific Plan's vision, goal and
objectives, it is also consistent with the General Plan. The specific plan
amendment is consistent with and implements the primary Smoky Hollow
Specific Plan goal to facilitate the transformation of the Smoky Hollow
district from an aging industrial area to a vigorous incubator district and
K
Page 30 of 181
major economic force in the City. Specifically, the amendments permit more
uses and remove barriers for uses, such as gyms, fitness studios, tutoring,
and restaurants that complement the creative office and tech character of
the district. In addition, the amendments create new architectural design
standards and require discretionary projects to comply with the Specific
Plan's design guidelines. Thus, the amendments are consistent with the
Specific Plan vision, because they will improve the design of future
development projects, help preserve Smoky Hollow's mid-century industrial
feel, and provide an attractive and distinctive image for Smoky Hollow.
Finally, the amendments are consistent with the Specific Plan objective of
making public infrastructure improvements, because they will require future
developments to either construct or fund public parking, landscaping,
sidewalks, and other streetscape projects in the public right-of-way.
B. The amendment is necessary to serve the public health, safety, and general
welfare.
The specific plan amendments will help achieve the primary Smoky Hollow
Specific Plan goal of transforming Smoky Hollow from an aging industrial
area to a vigorous incubator district and major economic force in the City.
The amendments allow new uses and reduce barriers to uses that are
complementary to the creative office incubator character of the district. They
also improve the architectural design of development projects and increase
investment in public infrastructure. Thus, the amendments will help
transform Smoky Hollow into an economic force, which is consistent with
and necessary to serve the public health, safety, and general welfare. In
addition, there is no evidence indicating that any of the proposed
amendments will have a detrimental impact on public health, safety, and
general welfare.
SECTION 4: Environmental Assessment. The City Council finds and determines as
follows:
A. The Smoky Hollow Specific Plan ("SHSP") was originally adopted and an
EIR was certified by the City on January 7, 1986. Smoky Hollow Specific
Plan Amendment No. 1 and Zone Text Amendment were adopted and an
Environmental Assessment was certified by the City in 2010. SHSP
Amendment No.1 modified permitted uses in the Small Business (SB) and
Medium Manufacturing (MM) zones to allow general and multimedia related
office uses and art studio uses. In 2018, the City Council approved the
Smoky Hollow Specific Plan Update ("SHSPU") and certified a Program
Environmental Impact Report ("PEIR"). The SHSPU represented a
comprehensive update to the adopted SHSP and established land use,
transportation, infrastructure, economic development, and urban design
strategies to promote electric incubator districts providing opportunities for
businesses to thrive in a creative, innovative, and dynamic environment.
The SHSPU also provided new development standards and incentives for
3
Page 31 of 181
redevelopment and rehabilitation of existing structures, and established
land use regulations to support a total net increase of approximately
517,094 square feet of office, commercial, and industrial uses. The SHSPU
also included public realm improvement strategies to encourage walking
and biking, and maximization of curb -side parking resources throughout
Smoky Hollow. Smoky Hollow Specific Plan Amendment No. 2/Standard
Works Project (the "SWP") was adopted and a Mitigated Negative
Declaration was certified by the City on April 19, 2022. Amendment No. 2
increased the maximum building height to 60 feet for a sub -area of the 120-
acre planning area. The SWP included development of 90,172 square feet
of office uses on a 5.35-acre site over existing one-story office buildings; a
766 square foot pavilion building and cafe; and a 5,000 square foot public
park. The SWP allowed for 60-foot-tall buildings through an approved Tier
II Community Benefits Plan.
B. As detailed in Section 2, the proposed Ordinance amending the SHSP
includes minor text edits for consistency, additional glosser terms for clarity,
new and modified use regulations, and the elevation of certain design
guidelines to design standards.
C. To evaluate the potential environmental impacts of the Ordinance and the
need for additional environmental review, the City conducted an initial study.
Based on the findings of the initial study, an addendum was prepared. The
initial study/addendum dated July 27, 2023, is incorporated herein as
though fully set forth.
D. Based on the findings and information yielded by the initial study, the City
Council finds as follows:
There are no substantial changes proposed for the project that will
require preparation of a subsequent or supplemental EIR due to the
involvement of new significant environmental effects or a substantial
increase in the severity of previously identified effects.
The Ordinance would approve minor changes and additions to the
Smoky Hollow Specific Plan Update described and analyzed in the
certified PER. There are no substantial changes resulting from the
Ordinance that require major revisions to the PER. As detailed in
the Initial Study/Addendum, the Ordinance will not result in any new
or increased environmental effects beyond those that were
previously identified in the PER. In addition, all applicable mitigation
measures set forth in the PER would be implemented as part of the
Specific Plan Amendment approved by the Ordinance.
2. No substantial changes have occurred with respect to the
circumstances under which the project is undertaken that would
require preparation of a subsequent or supplemental EIR due to the
C!
Page 32 of 181
involvement of new significant environmental effects or a substantial
increase in the severity of previously identified significant effects.
There are no substantial changes with regard to the facts, data, and
mitigation measures included in the PER. The proposed Ordinance
will not result in a Specific Plan that is substantially different from the
plan evaluated in the PER, and the environmental circumstances
applicable to the Specific Plan area have not changed.
3. There is no new information of substantial importance, which was not
known and could not have been known with the exercise of
reasonable diligence at the time the previous PER was certified as
complete, that shows any of the following: (i) The project will have
one or more significant effects not discussed in the previous PEIR;
(ii) Significant effects previously examined will be substantially more
severe than shown in the previous PEIR; (iii) Mitigation measures or
alternatives previously found not to be feasible would in fact be
feasible and would substantially reduce one or more significant
effects of the project, but the project proponents decline to adopt the
mitigation measure or alternative; or (iv) Mitigation measures or
alternatives which are considerably different from those analyzed in
the previous PEIR would substantially reduce one or more significant
effects on the environment, but the project proponents decline to
adopt the mitigation measure or alternative.
E. No subsequent environmental review is required pursuant to Section 15162
of the CEQA Guidelines. Therefore, the Ordinance, and the amendments
to the SHSP contemplated therein, are within the scope of the project
covered by the SHSPU PER and, pursuant to Section 15168(c)(2) of the
CEQA Guidelines, no further environmental review is required.
SECTION 5: Action. The City Council hereby approves and adopts the updated Smoky
Hollow Specific Plan as set forth in attached Exhibit "A," which is incorporated into this
Ordinance by reference.
SECTION 6: Electronic Signatures. This Ordinance may be executed with electronic
signatures in accordance with Government Code § 16.5. Such electronic signatures will
be treated in all respects as having the same effect as an original signature.
SECTION 7: Construction. This Ordinance must be broadly construed to achieve the
purposes stated in this Ordinance. It is the City Council's intent that the provisions of this
Ordinance be interpreted or implemented by the City and others in a manner that
facilitates the purposes set forth in this Ordinance.
5
Page 33 of 181
SECTION 8: Severability. If any part of this Ordinance or its application is deemed invalid
by a court of competent jurisdiction, the City Council intends that such invalidity will not
affect the effectiveness of the remaining provisions or applications and, to this end, the
provisions of this Ordinance are severable.
SECTION 9: Recordation. The City Clerk, or designee, is directed to certify the passage
and adoption of this Ordinance; cause it to be entered into the City of El Segundo's book
of original ordinances; make a note of the passage and adoption in the records of this
meeting; and, within 15 days after the passage and adoption of this Ordinance, cause it
to be published or posted in accordance with California law.
C.
Page 34 of 181
SECTION 10: Effective Date. This Ordinance will become effective 30 days following its
passage and adoption.
PASSED AND ADOPTED this day of 12023.
Drew Boyles, Mayor
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Ordinance No. was duly introduced by said City Council at a regular meeting
held on the day of 2023, and was duly passed and adopted by said City
Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a
regular meeting of said Council held on the day of , 2023, and the same
was so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
7
Page 35 of 181
EXHIBIT "A"
UPDATED SMOKY HOLLOW SPECIFIC PLAN (OCT 2023)
The October 2023 draft of the Smoky Hollow Specific Plan Update can be found
at the following web link:
https://www.elsegu ndo.org/home/showpu bl isheddocu ment/7602/638326983269947490
Page 36 of 181
City Council Agenda Statement
F I. F. �' t I) �� Meeting Date: November 7, 2023
Agenda Heading: Consent
Item Number: B.7
TITLE:
California Office of Traffic Safety Selective Traffic Enforcement Program $70,000
Grant
RECOMMENDATION:
Authorize acceptance of a $70,000 Selective Traffic Enforcement Program
(STEP) grant award from the California Office of Traffic Safety (OTS) to support
the El Segundo Police Department (ESPD). Best practice strategies will be
conducted to reduce the number of persons killed and injured in crashes
involving alcohol and other primary crash factors. The award is valid from
October 1, 2023, to September 30, 2024.
2. Authorize the City Manager to execute a contract, and other associated
documentation to effectuate the use of grant funds, with OTS for $70,000 for the
award period from October 1, 2023 to September 30, 2024.
3. Appropriate OTS STEP grant revenues and expenditures for fiscal year 2023-
2024 and carry over the unspent balances to fiscal year 2024-2025.
4. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
None. Funds appropriated during the FY 2023-2024 budget process. The grant does
not require City matching funds.
Revenue Account 125-300-3101-3727
Expense Account 125-400-3101-3727
BACKGROUND:
In January 2023, ESPD's Special Operations Division applied for the California OTS
STEP Grant. In August 2023, the department received notification that approval had
Page 37 of 181
OTS STEP Grant
November 7, 2023
Page 2 of 3
been given for the funding request of approximately $70,000 to fund various
enforcement activities such as impaired driving, enforcement operations focusing on
primary crash factors, distracted driving, night-time seat belt enforcement, education
and enforcement of motorcycle safety, public awareness related to bicycle and
pedestrian crashes, and public education programs. These strategies are designed to
earn media attention, thus enhancing the overall deterrence effect.
The Office of Traffic Safety takes a leadership role in efforts to make California
roadways safe for everyone using the transportation system. Through grant funding
made available to California by the National Highway Traffic Safety Administration
(NHTSA), the OTS funds more than $100 million dollars annually in innovative,
evidence -based education and enforcement programs and technologies designed to
improve road safety.
The mission statement for OTS is "Effectively administer traffic safety grants that deliver
innovative programs and eliminate traffic fatalities and injuries on California roadways."
Their goal aligns with our city's strategic goal to support community safety and
preparedness.
DISCUSSION:
There is an increase in the number of traffic crashes that have occurred in the city.
From 2021 to 2022, there was a slight increase in reported traffic collisions of 12%. In
addition, the number of collisions resulting in injury has also increased in 2022 from 47
collisions in 2021, to 68 in 2022. Lastly, DUI arrests have also increased 5% from 2021
(119) to 2022 (125).
The grant funding will provide resources to focus on traffic education and enforcement
campaigns as well as staff training on DUI and traffic enforcement.
Enforcement operations will be scheduled throughout the year and monitored by the
Special Operations Division. All enforcement operations will be compensated by grant
overtime, as outlined in the grant budget. Administrative tasks will be monitored by the
Senior Management Analyst. The OTS STEP grant is a reimbursable grant with no
matching City funds required.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 2: Support Community Safety and Preparedness
Objective: El Segundo is a safe and prepared community.
PREPARED BY:
Julissa Solano, Sr. Management Analyst
Page 38 of 181
OTS STEP Grant
November 7, 2023
Page 3 of 3
REVIEWED BY:
Jaime Bermudez, Police Chief
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
Grant Agreement - PT24063_encrypted_
Page 39 of 181
State of California — Office of Traffic Safety
GRANT AGREEMENT
GRANT NUMBER
PT24063
1. GRANT TITLE
Selective Traffic Enforcement Program (STEP)
2. NAME OF AGENCY
3. Grant Period
ElSegundo,
From: 10/01/2023
To: 09/30/2024
4. AGENCY UNIT TO ADMINISTER GRANT
El Segundo Police Department
5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes
involving alcohol and other primary crash factors. The funded strategies may include impaired driving
enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt
enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public
awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These
strategies are designed to earn media attention thus enhancing the overall deterrent effect.
6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $70,000.00
7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by
this reference made a part of the Agreement:
• Schedule A — Problem Statement, Goals and Objectives and Method of Procedure
• Schedule B — Detailed Budget Estimate and Sub -Budget Estimate (if applicable)
• Schedule B-1 — Budget Narrative and Sub -Budget Narrative (if applicable)
• Exhibit A — Certifications and Assurances
• Exhibit B* — OTS Grant Program Manual
• Exhibit C — Grant Electronic Management System (GEMS) Access
*Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if
attached hereto.
These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.
We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we
are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions.
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
8. Approval Signatures
A. GRANT DIRECTOR
B. AUTHORIZING OFFICIAL
NAME: Jaime Bermudez
ADDRESS: Darrell George
TITLE: Chief of Police
City Manager
EMAIL: jermudez@elsegundo.org
dgeorge@elsegundo.org
PHONE: (310) 524-2280
(310) 524-2301
ADDRESS: 348 Main Street
350 Main Street
El Segundo, CA 90245
El Segundo, CA 90245
(Signature) (Date)
(Signature) (Date)
C. FISCAL OFFICIAL
D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY
ADDRESS: David Cain
ADDRESS: Barbara Rooney
Interim Chief Financial Officer
Director
dcain@elsegundo.org
barbara.rooney@ots.ca.gov
(310) 524-2315
(916) 509-3030
350 Main Street
2208 Kausen Drive, Suite 300
El Sequndo, CA 90245
Elk Grove, CA 95758
(Signature) (Date)
(Signature) (Date)
9/25/2023 8:10:18 AM
Page 1 of 17
Page 40 of 181
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION
NAME: Carolyn Vu SAM #: TSVPE4VNN3H3
ADDRESS: 2208 KauSen Drive, Suite 300 REGISTERED
Elk Grove, CA 95758 ADDRESS: 348 MAIN ST
CITY: EL SEGUNDO
ZIP+4: 90245-3813
10. PROJECTED
EXPENDITURES
FUND
CFDA
ITEM/APPROPRIATION
F.Y.
CHAPTER
STATUTE
PROJECTED
EXPENDITURES
402PT-24.1
20.600
0521-0890-101
2022
43/22
BA/22
$6,800.00
164AL-24.1
20.608
0521-0890-101
2022
43/22
BA/22
$17,000.00
402PT-24
20.600
0521-0890-101
2023
12/23
BA/23
$13,200.00
164AL-24
20.608
0521-0890-101
2023
12/23
BA/23
$33,000.00
AGREEMENT
$70,000.00
TOTAL
AMOUNT ENCUMBERED BY
$70,000.00
THIS DOCUMENT
1 CERTIFY upon my own personal knowledge that the budgeted
funds for the current budget year are available for the period and
PRIOR AMOUNT ENCUMBERED FOR THIS
purpose of the expenditure stated above.
AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER'S SIGNATURE
DATE SIGNED
TOTAL AMOUNT ENCUMBERED TO DATE
$70,000.00
9/25/2023 8:10:18 AM Page 2 of 17
Page 41 of 181
State of California - Office of Traffic Safety
GRANT AGREEMENT
Schedule A
GRANT NUMBER
PT24063
1. PROBLEM STATEMENT
The City of El Segundo is a thriving coastal community and a 5.5 square mile economic powerhouse.
Residential population is 17,000 with a daytime workforce population of over 70,000. Located 20 miles
southwest of Downtown Los Angeles, this urban area is a mix of single family and multi -unit housing and
commercial establishments located on the East side of the city. El Segundo is recognized as the aerospace
capital of the world and it is home to many Fortune 500 Companies such as AT&T, Chevron, Mattel, and
DaVita just to name a few. The city is governed by a Mayor and a four member City Council, and has
provided law enforcement services since incorporation in 1917.
The Police Department is authorized 62 sworn positions. The Chief of Police is the highest authority within
the department, which is organized into an office and two bureaus: the Office of the Chief of Police, the
Administrative Services Bureau, and the Field Operations Bureau. Each bureau is headed by a Police
Captain who is responsible for managing day to day operations.
In recent years, the Department has noticed an increase in the number of traffic crashes that have occurred
in the city. In 2021, the El Segundo Police Officers responded to 513 calls for traffic crashes. In 2022, that
number increased to 575 traffic crashes. Based on these figures, the city has had an increase in the number
of reported traffic crashes from 2021 to 2022.
In addition, the number of traffic crashes involving a vehicle with injury has started to increase over the last
year. In 2021, a total of 47 crashes occurred involving a vehicle with injury. During 2022, the number
of traffic crashes involving a vehicle with injury increased to 68: approximately a 45 percent increase. Lastly,
DUI arrests have increased from 2021 (119) to 2022 (125) by 5%.
The Traffic Division has actively implemented solutions to increase traffic safety within the community. The
Department has conducted several traffic enforcement details to reduce the number of traffic crashes and
victims by targeting drivers that are engaging in driving habits that have been identified as primary crash
factors within the city. This includes speed, driving under the influence, unsafe turning movements, and
distracted drivers.
2. PERFORMANCE MEASURES
A. Goals:
1. Reduce the number of persons killed in traffic crashes.
2. Reduce the number of persons injured in traffic crashes.
3. Reduce the number of pedestrians killed in traffic crashes.
4. Reduce the number of pedestrians injured in traffic crashes.
5. Reduce the number of bicyclists killed in traffic crashes.
6. Reduce the number of bicyclists injured in traffic crashes.
7. Reduce the number of persons killed in alcohol -involved crashes.
8. Reduce the number of persons injured in alcohol -involved crashes.
9. Reduce the number of persons killed in drug -involved crashes.
10. Reduce the number of persons injured in drug -involved crashes.
11. Reduce the number of persons killed in alcohol/drug combo -involved crashes.
12. Reduce the number of persons injured in alcohol/drug combo -involved crashes.
13. Reduce the number of motorcyclists killed in traffic crashes.
14. Reduce the number of motorcyclists injured in traffic crashes.
15. Reduce hit & run fatal crashes.
16. Reduce hit & run injury crashes.
17. Reduce nighttime (2100 - 0259 hours) fatal crashes.
18. Reduce nighttime (2100 - 0259 hours) injury crashes.
B. Objectives: Target Number
1. Issue a press release announcing the kick-off of the grant by November 15. The 1
kick-off press releases and media advisories, alerts, and materials must be
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Page 42 of 181
emailed to the OTS Public Information Officer at pio@ots.ca.gov, and copied to
your OTS Coordinator, for approval 14 days prior to the issuance date of the
release.
2. Participate and report data (as required) in the following campaigns; Quarter 1:
10
National Walk to School Day, National Teen Driver Safety Week, NHTSA Winter
Mobilization; Quarter 3: National Distracted Driving Awareness Month, National
Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket
Mobilization; Quarter 4: NHTSA Summer Mobilization, National Child Passenger
Safety Week, and California's Pedestrian Safety Month.
3. Develop (by December 31) and/or maintain a "DUI BOLO" program to notify patrol
12
and traffic officers to be on the lookout for identified repeat DUI offenders with a
suspended or revoked license as a result of DUI convictions. Updated DUI BOLOs
should be distributed to patrol and traffic officers monthly.
4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety
2
Testing (SFST) (minimum 16 hours) POST -certified training.
5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired
2
Driving Enforcement (ARIDE) 16 hour POST -certified training.
6. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted
2
during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To
enhance the overall deterrent effect and promote high visibility, it is recommended
the grantee issue an advance press release and conduct social media activity for
each checkpoint. For combination DUI/DL checkpoints, departments should issue
press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs
for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead."
OTS does not fund or support independent DL checkpoints. Only on an exception
basis and with OTS pre -approval will OTS fund checkpoints that begin prior to
1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or
ARIDE-trained.
7. Conduct DUI Saturation Patrol operation(s).
5
8. Conduct Traffic Enforcement operation(s), including but not limited to, primary
4
crash factor violations.
9. Conduct highly publicized Distracted Driving enforcement operation(s) targeting
2
drivers using hand held cell phones and textin .
10. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in
2
areas or during events with a high number of pedestrian and/or bicycle crashes
resulting from violations made by pedestrians, bicyclists, and drivers.
11. Conduct Traffic Safety educational presentation(s) with an effort to reach
2
community members. Note: Presentation(s) may include topics such as distracted
driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger
safety.
12. Participate in highly visible collaborative DUI Enforcement operations.
1
13. Participate in highly visible collaborative Traffic Enforcement operations.
1
3. METHOD OF PROCEDURE
A. Phase 1 — Program Preparation (1st Quarter of Grant Year)
• The department will develop operational plans to implement the "best practice" strategies
outlined in the objectives section.
• All training needed to implement the program should be conducted in the first quarter.
• All grant related purchases needed to implement the program should be made in the first quarter.
• In order to develop/maintain the "DUI BOLOs," research will be conducted to identify the "worst of
the worst" repeat DUI offenders with a suspended or revoked license as a result of DUI
convictions. The DUI BOLO may include the driver's name, last known address, DOB,
description, current license status, and the number of times suspended or revoked for DUI. DUI
BOLOs should be updated and distributed to traffic and patrol officers at least monthly.
• Implementation of the STEP grant activities will be accomplished by deploying personnel at high
crash locations.
Media Requirements Issue a press release approved by the OTS PIO announcing the kick-off of the
grant by November 15, but no sooner than October 1. The kick-off release must be approved by the
9/25/2023 8:10:18 AM Page 4 of 17
Page 43 of 181
OTS PIO and only distributed after the grant is fully signed and executed. If you are unable to meet the
November 15 deadline to issue a kick-off press release, communicate reasons to your OTS coordinator
and OTS PIO.
B. Phase 2 — Program Operations (Throughout Grant Year)
• The department will work to create media opportunities throughout the grant period to call
attention to the innovative program strategies and outcomes.
Media Requirements
The following requirements are for all grant -related activities:
• Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts,
storyboards, digital and/or print educational materials for grant -related activities to the OTS PIO
at pio@ots.ca.gov for approval and copy your OTS coordinator. Optimum lead time would be 7
days before the scheduled release but at least 3 business days prior to the scheduled release
date for review and approval is appreciated.
• The OTS PIO is responsible for the approval of the design and content of materials. The agency
understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any
cost approvals must come from the Coordinator.
• Pre -approval is not required when using any OTS-supplied template for media advisories, press
releases, social media graphics, videos or posts, or any other OTS-supplied educational material.
However, copy the OTS PIO at pio@ots.ca.gov and your OTS coordinator when any material is
distributed to the media and public, such as a press release, educational material, or link to social
media post. The OTS-supplied kick-off press release templates and any kickoff press releases
are an exception to this policy and require prior approval before distribution to the media and
public.
• If an OTS-supplied template, educational material, social media graphic, post or video is
substantially changed, the changes shall be sent to the OTS PIO at pio@ots.ca.gov for approval
and copy to your OTS Coordinator. Optimum lead time would be 7 days prior to the scheduled
release date, but at least 3 business days prior to the scheduled release date for review and
approval is appreciated.
• Press releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting
immediate and time -sensitive grant activities (e.g. enforcement operations, day of event
highlights or announcements, event invites) are exempt from the OTS PIO approval process. The
OTS PIO and your Coordinator should still be notified when the grant -related activity is
happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints,
etc.).
• Enforcement activities such as warrant and probation sweeps, court stings, etc. that are
embargoed or could impact operations by publicizing in advance are exempt from the PIO
approval process. However, announcements and results of activities should still be copied to the
OTS PIO at pio@ots.ca.gov and your Coordinator with embargoed date and time or with
"INTERNAL ONLY: DO NOT RELEASE" message in subject line of email.
• Any earned or paid media campaigns for TV, radio, digital or social media that are part of a
specific grant objective, using OTS grant funds, or designed and developed using contractual
services by a subgrantee, requires prior approval. Please send to the OTS PIO at
pio@ots.ca.gov for approval and copy your grant coordinator at least 3 business days prior to the
scheduled release date.
• Social media posts highlighting state or national traffic safety campaigns (Distracted Driving
Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints,
etc.), or any other grant -related activity such as Bicycle rodeos, presentations, or events, are
highly encouraged but do not require prior approval.
• Submit a draft or rough -cut of all digital, printed, recorded or video material (brochures, posters,
scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid
media campaign grant objective) to the OTS PIO at pio@ots.ca.gov and copy your OTS
Coordinator for approval prior to the production or duplication.
• Use the following standard language in all press, media, and printed materials, space permitting:
Funding for this program was provided by a grant from the California Office of Traffic Safety,
throuqh the National Hiqhwav Traffic Safetv Administration.
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Page 44 of 181
• Space permitting, include the OTS logo on all grant -funded print materials, graphics and paid or
earned social media campaign grant objective; consult your OTS Coordinator for specifics,
format -appropriate logos, or if space does not permit the use of the OTS logo.
• Email the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator at least 21 days in
advance, or when first confirmed, a short description of any significant grant -related traffic safety
event or program, particularly events that are highly publicized beforehand with anticipated media
coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event.
If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including
any media coverage (broadcast, digital, print) of event within 7 days following significant grant -
related event or program. Media and program highlights are to be reflected in QPRs.
• Any press releases, work plans, scripts, storyboards, artwork, graphics, videos or any
educational or informational materials that received PIO approval in a prior grant year needs to
be resubmitted for approval in the current grant year.
• Contact the OTS PIO or your OTS Coordinator for consultation when changes from any of the
above requirements might be warranted.
C. Phase 3 — Data Collection & Reporting (Throughout Grant Year)
1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30)
2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and
October 30)
• Collect and report quarterly, appropriate data that supports the progress of goals and objectives.
• Provide a brief list of activity conducted, procurement of grant -funded items, and significant
media activities. Include status of grant -funded personnel, status of contracts, challenges, or
special accomplishments.
• Provide a brief summary of quarterly accomplishments and explanations for objectives not
completed or plans for upcoming activities.
• Collect, analyze and report statistical data relating to the grant goals and objectives.
4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the "Final Evaluation" section in
the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary
of the grant's accomplishments, challenges and significant activities. This narrative should also include
whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.
5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities
after grant conclusion.
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State of California — Office of Traffic Safety GRANT NUMBER
GRANT AGREEMENT PT24063
Schedule B
FUND NUMBER
CATALOG
NUMBER (CFDA)
FUND DESCRIPTION
TOTAL AMOUNT
164AL-24
20.608
Minimum Penalties for Repeat
Offenders for Driving While
Intoxicated
$50,000.00
402PT-24
20.600
State and Community Highway
Safety
$20,000.00
COST CATEGORY
FUND
NUMBER
UNIT COST OR
RATE
UNITS
TOTAL COST TO
GRANT
A. PERSONNEL COSTS
Straight Time
$0.00
Overtime
DUI/DL Checkpoints
164AL-24
$15,180.00
2
$30,360.00
DUI Saturation Patrols
164AL-24
$3,000.00
5
$15,000.00
Collaborative DUI Enforcement
164AL-24
$1,500.00
1
$1,500.00
Traffic Enforcement
402PT-24
$1,500.00
4
$6,000.00
Distracted Driving
402PT-24
$1,500.00
2
$3,000.00
Pedestrian and Bicycle Enforcement
402PT-24
$1,500.00
2
$3,000.00
Collaborative Traffic Enforcement
402PT-24
$1,500.00
1
$1,500.00
Traffic Safety Education
402PT-24
$1,000.00
2
$2,000.00
Category Sub -Total
$62,360.00
B. TRAVEL EXPENSES
In State Travel
402PT-24
$4,500.00
1
$4,500.00
$0.00
Category Sub -Total
$4,500.00
C. CONTRACTUAL SERVICES
$0.00
Category Sub -Total
$0.00
D. EQUIPMENT
$0.00
Category Sub -Total
$0.00
E. OTHER DIRECT COSTS
DUI Checkpoint Supplies
164AL-24
$3,140.00
1
$3,140.00
Category Sub -Total
$3,140.00
F. INDIRECT COSTS
$0.00
Category Sub -Total
$0.00
GRANT TOTAL $70,000.00
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State of California - Office of Traffic Safety
GRANT AGREEMENT
Schedule B-1
GRANT NUMBER
PT24063
BUDGET NARRATIVE
PERSONNEL COSTS
DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate
department personnel.
DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by appropriate
department personnel.
Collaborative DUI Enforcement - Overtime for grant funded Collaborative DUI Enforcement operations
conducted by appropriate department personnel
Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate
department personnel.
Distracted Driving - Overtime for grant funded law enforcement operations conducted by appropriate
department personnel.
Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations conducted by
appropriate department personnel.
Collaborative Traffic Enforcement - Overtime for grant funded Collaborative Traffic Enforcement operations
conducted by appropriate department personnel
Traffic Safety Education - Overtime for grant funded traffic safety presentations or campaigns conducted by
appropriate department personnel.
TRAVEL EXPENSES
In State Travel - Costs are included for appropriate staff to attend conferences and training events
supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and
meetings is included. Anticipated travel may include the OTS Traffic Safety Law Enforcement Forum and
the California Traffic Safety Summit. All conferences, seminars or training not specifically identified in the
Budget Narrative must be approved by OTS. All travel claimed must be at the agency approved rate. Per
Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant
funds.
CONTRACTUAL SERVICES
EQUIPMENT
OTHER DIRECT COSTS
DUI Checkpoint Supplies - On -scene supplies needed to conduct sobriety checkpoints. Costs may include
28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10),
traffic counters (maximum of 2), generator, gas for generators, lighting, reflective banners, electronic flares,
PAS Device/Calibration Supplies, heater, propane for heaters, fan, anti -fatigue mats, and canopies.
Additional items may be purchased if approved by OTS. The cost of food and beverages will not be
reimbursed. Each item must have a unit cost of less than $5,000 (including tax and shipping).
INDIRECT COSTS
STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.
Nothing in this "agreement" shall be interpreted as a requirement, formal or informal, that a particular law
enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and
objectives here under.
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State of California — Office of Traffic Safety
GRANT AGREEMENT
Exhibit A
GRANT NUMBER
PT24063
Certifications and Assurances for Fiscal Year 2024 Highway Safety Grants (23 U.S.C. Chapter 4 or Section 1906, Public Law
109-59, as amended by Section 25024, Public Law 117-58)
The officials named on the grant agreement, certify by way of signature on the grant agreement signature page,
that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules,
guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding. Applicable
provisions include, but are not limited to, the following:
GENERAL REQUIREMENTS
The State will comply with applicable statutes and regulations, including but not limited to:
• 23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended;
• Sec. 1906, Public Law 109-59, as amended by Sec. 25024, Public Law 117-58;
• 23 CFR part 1300—Uniform Procedures for State Highway Safety Grant Programs;
• 2 CFR part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards;
• 2 CFR part 1201—Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards.
NONDISCRIMINATION
(applies to all subrecipients as well as States)
The State highway safety agency [and its subrecipients] will comply with all Federal statutes and implementing regulations relating to
nondiscrimination ("Federal Nondiscrimination Authorities"). These include but are not limited to:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race,
color, national origin);
• 49 CFR part 21 (entitled Non-discrimination in Federally -Assisted Programs of the Department of Transportation —
Effectuation of Title VI of the Civil Rights Act of 1964);
• 28 CFR 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964);
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair
treatment of persons displaced or whose property has been acquired because of Federal or Federal -aid programs and projects);
• Federal -Aid Highway Act of 1973, (23 U.S. C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended
(20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the
basis of disability) and 49 CFR part 27;
• The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of
age);
• The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage, and applicability of Title VI of the
Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by
expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal aid
recipients, subrecipients and contractors, whether such programs or activities are Federally -funded or not);
• Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of
disability in the operation of public entities, public and private transportation systems, places of public accommodation,
and certain testing) and 49 CFR parts 37 and 38;
• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low -Income
Populations (preventing discrimination against minority populations by discouraging programs, policies, and activities
with disproportionately high and adverse human health or environmental effects on minority and low-income
populations);
• Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (requiring that recipients
of Federal financial assistance provide meaningful access for applicants and beneficiaries who have limited English
proficiency (LEP));
• Executive Order 13985, Advancing Racial Equity and Support for Underserved Communities through the Federal
Government (advancing equity across the Federal Government); and
• Executive Order 13988. Preventing and Combating Discrimination on the Basis of Gender Identity or Sexual
Orientation (clarifying that sex discrimination includes discrimination on the grounds of gender identity or sexual
orientation).
The preceding statutory and regulatory cites hereinafter are referred to as the "Acts" and "Regulations," respectively.
GENERAL ASSURANCES
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In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, the
Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that:
"No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied
the benefits of, or be otherwise subjected to discrimination under any program or activity, for which the Recipient receives Federal
financial assistance from DOT, including NHTSA. "
The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI of the Civil Rights Act of
1964 and other non-discrimination requirements (the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of
1973), by restoring the broad, institutional -wide scope and coverage of these nondiscrimination statutes and requirements to include all
programs and activities of the Recipient, so long as any portion of the program is Federally assisted.
SPECIFIC ASSURANCES
More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assurances
with respect to its Federally assisted Highway Safety Grant Program:
1. The Recipient agrees that each "activity," "facility," or "program," as defined in § 21.23(b) and (e) of 49 CFR part 21
will be (with regard to an "activity") facilitated, or will be (with regard to a "facility") operated, or will be (with regard to
a "program") conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations.
2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or
material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in
adapted form, in all proposals for negotiated agreements regardless of funding source:
"The [name of Recipient], in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42
U.S.0 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any
contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair
opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race,
color, or national origin in consideration for an award. "
3. The Recipient will insert the clauses of appendix A and E of this Assurance (also referred to as DOT Order 1050.2A) in
every contract or agreement subject to the Acts and the Regulations.
4. The Recipient will insert the clauses of appendix B of DOT Order 1050.2A, as a covenant running with the land, in any
deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or
interest therein to a Recipient.
5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the Assurance
will extend to the entire facility and facilities operated in connection therewith.
6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real property or an
interest in real property, the Assurance will extend to rights to space on, over, or under such property.
7. That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT Order 1050.2A, as a
covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the
Recipient with other parties:
a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, or
program; and
b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the
applicable activity, project, or program.
8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the
program, except where the Federal financial assistance is to provide, or is in the form of, personal property, or real
property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or
any transferee for the longer of the following periods:
a. the period during which the property is used for a purpose for which the Federal financial assistance is extended,
or for another purpose involving the provision of similar services or benefits; or
b. the period during which the Recipient retains ownership or possession of the property.
9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of
Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other
recipients, sub -recipients, sub- grantees, contractors, subcontractors, consultants, transferees, successors in interest, and
other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant
to the Acts, the Regulations, and this Assurance.
10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising
under the Acts, the Regulations, and this Assurance.
By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any sub -recipients, sub -grantees,
contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing NHTSA's access to records,
accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or compliance
reviews, and/or complaint investigations conducted by NHTSA. You must keep records, reports, and submit the material for review
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upon request to NHTSA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all other
reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance.
The State highway safety agency gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contracts,
agreements, property, and/or discounts, or other Federal -aid and Federal financial assistance extended after the date hereof to the
recipients by the U.S. Department of Transportation under the Highway Safety Grant Program. This ASSURANCE is binding on the
State highway safety agency, other recipients, sub -recipients, sub -grantees, contractors, subcontractors and their subcontractors',
transferees, successors in interest, and any other participants in the Highway Safety Grant Program. The person(s) signing below is/are
authorized to sign this ASSURANCE on behalf of the Recipient.
THE DRUG -FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)
The Subgrantee will provide a drug -free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of
a controlled substance is prohibited in the grantee's workplace, and specifying the actions that will be taken against
employees for violation of such prohibition;
b. Establishing a drug -free awareness program to inform employees about:
1. The dangers of drug abuse in the workplace;
2. The grantee's policy of maintaining a drug -free workplace;
3. Any available drug counseling, rehabilitation, and employee assistance programs;
4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;
5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the
statement required by paragraph (a);
c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the
employee will-
1. Abide by the terms of the statement;
2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no
later than five days after such conviction;
d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or otherwise
receiving actual notice of such conviction;
e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with
respect to any employee who is so convicted-
1. Taking appropriate personnel action against such an employee, up to and including termination;
2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved
for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
f. Making a good faith effort to continue to maintain a drug -free workplace through implementation of all of the
paragraphs above.
POLITICAL ACTIVITY (HATCH ACT)
(applies to all subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of
employees whose principal employment activities are funded in whole or in part with Federal funds.
CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to all subrecipients as well as States)
CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract,
the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative
agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement,
the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance
with its instructions;
3. The undersigned shall require that the language of this certification be included in the award documents for all sub -
awards at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and
that all subrecipients shall certify and disclose accordingly.
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This certification is a material representation of fact upon which reliance was placed when this transaction was made or
entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section
1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less
than $10,000 and not more than $100,000 for each such failure.
RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator
to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities
include both direct and indirect (e.g., "grassroots") lobbying activities, with one exception. This does not preclude a State official
whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in
accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a
specific pending legislative proposal.
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to all subrecipients as well as States)
INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION (STATES)
1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below
and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in
this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the
certification set out below. The certification or explanation will be considered in connection with the department or
agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant
to furnish a certification or an explanation shall disqualify such person from participation in this transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or
agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant
knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the
department or agency may terminate this transaction for cause or default or may pursue suspension or debarment.
4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which
this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous
when submitted or has become erroneous by reason of changed circumstances.
5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal,
and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the
department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.
6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction
be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for
debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from
participation in this covered transaction, unless authorized by the department or agency entering into this transaction.
7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled
"Instructions for Lower Tier Participant Certification" including the "Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion —Lower Tier Covered Transaction," provided by the department or agency entering
into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower
tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered
transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or
voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is
responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered
transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants,
each participant may, but is not required to, check the System for Award Management Exclusions website
(https: //www. sam.Qov1).
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in
good faith the certification required by this clause. The knowledge and information of a participant is not required to
exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9,
subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to
other remedies available to the Federal Government, the department or agency may terminate the transaction for cause or
default.
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS —
PRIMARY TIER COVERED TRANSACTIONS
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The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
from participating in covered transactions by any Federal department or agency;
b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered
against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or
performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of
Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal,
State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification;
and
d. Have not within a three-year period preceding this application/proposal had one or more public transactions
(Federal, State, or local) terminated for cause or default.
Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such
prospective participant shall attach an explanation to this proposal.
INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION
1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below
and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was
entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous
certification, in addition to other remedies available to the Federal Government, the department or agency with which this
transaction originated may pursue available remedies, including suspension or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is
submitted if at any time the prospective lower tier participant learns that its certification was erroneous when
submitted or has become erroneous by reason of changed circumstances.
4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and
voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to
whom this proposal is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be
entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for
debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from
participation in this covered transaction, unless authorized by the department or agency with which this transaction
originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled
"Instructions for Lower Tier Participant Certification" including the "Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion —Lower Tier Covered Transaction," without modification, in all lower tier covered
transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply
with 2 CFR parts 180 and 1200.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered
transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or
voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is
responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered
transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants,
each participant may, but is not required to, check the System for Award Management Exclusions website
( https:llwww.sam.govl).
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in
good faith the certification required by this clause. The knowledge and information of a participant is not required to
exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9,
subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to
other remedies available to the Federal Government, the department or agency with which this transaction originated may
pursue available remedies, including suspension or debarment.
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION —
LOWER TIER COVERED TRANSACTIONS
1 . The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently
debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered
transactions by any Federal department or agency.
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2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such
prospective participant shall attach an explanation to this proposal.
BUY AMERICA
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using
Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured
products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items
would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that
inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal
funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for
approval by the Secretary of Transportation.
CERTIFICATION ON CONFLICT OF INTEREST
(applies to subrecipients as well as States)
GENERAL REQUIREMENTS
No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, accept, or
approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, in
connection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a financial
or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner,
or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal interest in or a
tangible personal benefit from an entity considered for a subaward. Based on this policy:
The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for
violations of such standards by officers, employees, or agents.
a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor
accept gratuities, favors, or anything of monetary value from present or potential subawardees, including
contractors or parties to subcontracts.
b. The code or standards shall establish penalties, sanctions, or other disciplinary actions for violations, as
permitted by State or local law or regulations.
The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct.
DISCLOSURE REQUIREMENTS
No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a grant or
cooperative agreement, whose objectivity may be impaired because of any related past, present, or currently planned interest,
financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by
NHTSA activities. Based on this policy:
1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and
full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken
or proposes to take to avoid or mitigate such conflict.
2. NHTSA will review the disclosure and may require additional relevant information from the recipient. If a conflict of
interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that it is otherwise in the best interest of
NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict.
3. Conflicts of interest that require disclosure include all past, present, or currently planned organizational, financial,
contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be
substantially affected by NHTSA activities, and which are related to this award. The interest(s) that require disclosure
include those of any recipient, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the
above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person
owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are
responsible for making a decision or taking an action under an award where the decision or action can have an economic
or other impact on the interests of a regulated or affected organization.
PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE
(applies to all subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to
create checkpoints that specifically target motorcyclists.
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POLICY ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the
Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when
operating company -owned, rented, or personally -owned vehicles. The National Highway Traffic Safety Administration
(NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information
and resources on traffic safety programs and policies for employers, please contact the Network of Employers for
Traffic Safety (NETS), a public -private partnership dedicated to improving the traffic safety practices of employers and
employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and
other traffic safety initiatives at www.trafficsafety.org. The NHTSA website (www.nhtsa.gov) also provides information
on statistics, campaigns, and program evaluations and references.
POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT
Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies
to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company -
owned or rented vehicles, Government -owned, leased or rented vehicles, or privately -owned vehicles when on official
Government business or when performing any work on or behalf of the Government. States are also encouraged to
conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of
new rules and programs or re-evaluation of existing programs to prohibit text messaging while driving, and education,
awareness, and other outreach to employees about the safety risks associated with texting while driving.
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State of California — Office of Traffic Safety GRANT NUMBER
OTS-55 Grant Electronic Management System (GEMS) Access PT24063
Exhibit C
INSTRUCTIONS FOR ADDING OR UPDATING GEMS USERS
1. Each agency is allowed a total of FIVE (5) GEMS Users.
2. GEMS Users listed on this form will be authorized to login to GEMS to complete and submit Quarterly
Performance Reports (APRs) and reimbursement claims.
3. Complete the form if adding, removing or editing a GEMS user(s).
4. The Grant Director must sign this form and return it with the Grant Agreement.
GRANT DETAILS
Grant Number:
PT24063
Agency Name:
El Segundo Police Department
Grant Title:
Selective Traffic Enforcement Program (STEP)
Agreement Total:
$70,000.00
Authorizing Official:
Darrell George
Fiscal Official:
David Cain
Grant Director:
Jaime Bermudez
CURRENT GEMS USER(S)
1. Julissa Solano
Title: Management Analyst
Phone: (310) 524-2278
Email: jsolano@elsegundo.org
Media Contact: Yes
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Page 16 of 17
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Complete the below information if adding, removing or editing a GEMS user(s)
GEMS User 1
Add/Change ❑
Remove Access ❑
Add as a media contact?
Yes ❑
No❑
Name
Job Title
Email address
Phone number
GEMS User 2
Add/Change ❑
Remove Access ❑
Add as a media contact?
Yes ❑
No ❑
Name
Job Title
Email address
Phone number
GEMS User 3
Add/Change ❑
Remove Access ❑
Add as a media contact?
Yes ❑
No ❑
Name
Job Title
Email address
Phone number
GEMS User 4
Add/Change ❑
Remove Access ❑
Add as a media contact?
Yes ❑
No ❑
Name
Job Title
Email address
Phone number
GEMS User 5
Add/Change ❑
Remove Access ❑
Add as a media contact?
Yes ❑
No ❑
Name
Job Title
Email address
Form completed by:
Phone number
Date:
As a signatory I hereby authorize the listed individual(s) to represent and have GEMS user access.
Signature
Name
Grant Director
Date
Title
9/25/2023 8:10:18 AM Page 17 of 17
Page 56 of 181
City Council Agenda Statement
F I, F, G t I) O Meeting Date: November 7, 2023
Agenda Heading: Consent
Item Number: B.8
TITLE:
Plan Adoption for the Wastewater Infrastructure Improvements Project PW 23-08
RECOMMENDATION:
1. Adopt the attached resolution approving plans and specifications for the
Wastewater Infrastructure Improvements Project (Project No. PW 23-08) to
obtain the immunities set forth in Government Code § 830.6.
2. Authorize advertising for construction bids for the project.
3. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
Included in Adopted FY 2023-24 Budget
Amount Budgeted: $1,287,500
Additional Appropriation: No.
Account Numbers:
1. $1,190,000 from 502-400-8204-8647 (Sewer Main Repair Annual Program)
2. $62,500 from 502-400-8204-8461 (Sewer structures)
3. $35,000 from 001-400-4302-6215 (Storm Drain Repairs)
BACKGROUND:
In February 2023, Empire Pipe Cleaning and Equipment completed video inspection of
the City's sanitary sewer collection system's main pipelines and man -holes. Their
inspection report found some pipe deficiencies throughout the system. The report
serves as a guidance document for prioritizing the City's main sewer pipe repair and/or
replacement needs.
Page 57 of 181
Plan Adoption for Wastewater Infrastructure Improvements Project
November 7, 2023
Page 2 of 2
DISCUSSION:
Staff evaluated the condition of the sanitary sewer mains to determine which segments
can be rehabilitated, using either the trenchless pipe -lining method, or the open -trench
pipe replacement method. Regarding this project, a combination of these two methods
is being proposed, which will allow the needed repairs to be done in the most cost-
effective manner.
The repair area is located in the northwest section of the city, north of El Segundo
Boulevard and west of Pacific Coast Highway, consisting of approximately 5,662 linear
feet of sewer main lines to be repaired and/or rehabilitated.
Staff requests City Council approve the recommended actions as noted. With the City
Council's authorization, the anticipated project schedule is:
November/December 2023 Advertise and Bid Project
January/February 2024 Award Contract
March 2024 Begin Construction
May 2024 Complete Construction
CITY STRATEGIC PLAN COMPLIANCE:
Goal 4: Develop and Maintain Quality Infrastructure and Technology
Objective 4A: El Segundo's physical infrastructure supports an inviting and safe
community.
PREPARED BY:
Floriza Rivera, Principal Civil Engineer
REVIEWED BY:
Elias Sassoon, Public Works Director
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. Vicinity Map PW 23-08
2. Location Map PW 23-08
3. Resolution PW 23-08
Page 58 of 181
E'LSEGUNDO Vicinity Map
PW 23-08: Wastewater Infrastructure Improvements Project
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sources. The land base and facility information on this map is for display purposes only
and should not be relied upon without independent verification as to its accuracy. The City
of El Segundo will not be held responsible for any claims, losses or damages resulting
WGS_1984_Web_Mercator _Auxiliary_Sphere from the use of this map.
Page 59 of 181
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sources. The land base and facility information on this map is for display purposes only
and should not be relied upon without independent verification as to its accuracy. The City
of El Segundo will not be held responsible for any claims, losses or damages resulting
WGS_1984_Web—Mercator _Auxiliary_Sphere from the use of this map.
El Segumnd 1'
Legend
- City Boundary
Sewer Pipe Lining
Open -Trench Sewer Pipe
Removal and Replacement
Terminal Cleanout
Structure Installation
513 Kansas St. Storm
Drain Entire Manhole
Removal and Replacement
Notes
RESOLUTION NO.
A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS
FOR THE CONSTRUCTION OF THE WASTEWATER
INFRASTRUCTURE IMPROVEMENTS PROJECT, PROJECT NO. PW
23-08 PURSUANT TO GOVERNMENT CODE SECTION 830.6 AND
ESTABLISHING A PROJECT PAYMENT ACCOUNT.
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. The City retained Omnis Consulting, Inc. ("Consultant") as the engineer to
design and prepare plans for the Checkout Building Restroom
Improvements;
B. The Consultant informed the City Engineer that these plans are complete,
and that construction of the Project may begin;
C. The City Engineer reviewed the completed design and plans for the
Project and agrees with the Consultant that the plans are complete, and
the Project may be constructed;
D. The City Council wishes to obtain the immunities set forth in Government
Code § 830.6 with regard to the plans and construction of the Project.
SECTION 2: Design Immunity; Authorization.
A. The design and plans for the Project are determined to be consistent with
the City's standards and are approved.
B. The design approval set forth in this Resolution occurred before actual
work on the Project construction commenced.
C. The approval granted by this Resolution conforms with the City's General
Plan.
D. The City Engineer, or designee, is authorized to act on the City's behalf in
approving any alterations or modifications of the design and plans
approved by this Resolution.
E. The approval and authorization granted by this Resolution is intended to
avail the City of the immunities set forth in Government Code § 830.6.
SECTION 3: Project Payment Account. For purposes of the Contract Documents
administering the Project, the City Council directs the City Manager, or designee, to
establish a fund containing sufficient monies from the current fiscal year budget to pay
for the Project ("Project Payment Account"). The Project Payment Account is the sole
Page 1 of 2
Page 61 of 181
source of funds available for the Contract Sum, as defined in the Contract Document
administering the Project.
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution.
SECTION 5: This Resolution will become effective immediately upon adoption.
PASSED AND ADOPTED this day of 12023.
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
for
Mark D. Hensley
City Attorney
Drew Boyles, Mayor
Page 2 of 2
Page 62 of 181
City Council Agenda Statement
F I, F, G t I) O Meeting Date: November 7, 2023
Agenda Heading: Consent
Item Number: B.9
TITLE:
Notice of Completion for the FY 2023-24 Pavement Rehabilitation Project PW 23-01
RECOMMENDATION:
Accept the FY 2023-24 Pavement Rehabilitation Project (Project No. PW 23-01)
by Hardy and Harper, Inc. as complete.
2. Authorize and direct the City Clerk to file a Notice of Completion with the County
Recorder's Office.
3. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
The project construction cost was $1,651,457.34.
Included in Adopted FY 2023-24 Budget
Amount Budgeted: $1,888,329
Additional Appropriation: No.
Account Numbers:
1. $300,000 from 114-400-5293-8943 (Prop C Funding)
2. $800,000 from 128-400-8203-8383 (SB-1 Funding)
3. $788,329 from 110-400-8203-8943 (Measure R Funding)
BACKGROUND:
On June 20, 2023, City Council awarded a construction contract to Hardy and Harper,
Inc. in the amount of $1,635,000 and approved a construction contingency amount of
$163,500 to perform street rehabilitation work within the Northwest Quadrant of the City.
This quadrant is north of Mariposa Ave. and west of Sheldon St. The completion of this
Page 63 of 181
Accept FY 2023-24 Pavement Rehabilitation Project
November 7, 2023
Page 2 of 2
project has increased the life of the rehabilitated streets.
DISCUSSION:
Construction began July 17, 2023, and was completed September 22, 2023 under the
budget. Staff respectfully recommends that Council accept the work performed by
Hardy and Harper, Inc. for the FY 2023-24 Pavement Rehabilitation Project, Project No.
PW 23-01 and authorize and direct the City Clerk to file a Notice of Completion with the
County Recorder's office. The unspent budgeted amount will be returned to the funding
source.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 4: Develop and Maintain Quality Infrastructure and Technology
Objective 4A: El Segundo's physical infrastructure supports an inviting and safe
community.
PREPARED BY:
Floriza Rivera, Principal Civil Engineer
REVIEWED BY:
Elias Sassoon, Public Works Director
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. Vicinity Map PW 23-01
2. Location Map PW 23-01
3. Notice of Completion PW 23-01
4. Before and After Pictures PW 23-01
Page 64 of 181
Vicinity Map
t �> cu"°" PW 23-01: FY 2023-24 Pavement Rehabilitation Project
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sources. The land base and facility information on this map is for display purposes only
and should not be relied upon without independent verification as to its accuracy. The City
of El Segundo will not be held responsible for any claims, losses or damages resulting
WGS_1984_Web _Mercator _Auxiliary_Sphere from the use of this map.
Page 65 of 181
Location Map
EL�EGUNDO PW 23-01: FY 2023-24 Pavement Rehabilitation Project
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Notes
No Scale DISCLAIMER: The information shown on this map was compiled from different GIS
sources. The land base and facility information on this map is for display purposes only
and should not be relied upon without independent verification as to its accuracy. The City
of El Segundo will not be held responsible for any claims, losses or damages resulting
NGS_1984_Web-Mercator _Auxiliary_Sphere from the use of this map.
Recording Requested by
and When Recorded Mail To:
City Clerk, City Hall
350 Main Street
El Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name: FY 2023-24 Pavement Rehabilitation Project
Project No. PW 23-01 Contract No. 6685
Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that:
1. The undersigned is an officer of the owner of the interest stated below in the property
hereinafter described.
2. The full name of the owner is: City of El Segundo
3. The full address of the owner is: City Hall, 350 Main Street, El Segundo, CA, 90245
4. The nature of the interest of the owner is: Public Facilities
5. A work of improvement on the property hereinafter described was field reviewed by the City
Engineer on September 22, 2023. The work done was: FY 2023-24 Pavement Rehabilitation
Project
6. On November 7, 2023, City Council of the City of El Segundo accepted the work of this
contract as being complete and directed the recording of this Notice of Completion in the Office
of the County Recorder.
The name of the Contractor for such work of improvement was: Hardy and Harper, Inc.
The property on which said work of improvement was completed is in the City of El Segundo,
County of Los Angeles, State of California, and is described as follows:
• The Northwest Quadrant of the City, north of Mariposa Ave. and west of Sheldon St.
The street address of said property is: Various street sections in northwest El Segundo.
Dated: 2023
City of El Segundo
Elias Sassoon
Public Works Director
VERIFICATION
I, the undersigned, say: I am the Director of Public Works of the City El Segundo, the declarant of the
foregoing Notice of Completion; I have read said Notice of Completion and know the contents thereof; the
same is true of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on , 2023 at El Segundo, California.
City of El Segundo
Elias Sassoon
Public Works Director
Page 67 of 181
BEFORE AND AFTER PICTURES
FY 2023-24 PAVEMENT REHABILITATION PROJECT, PW 23-01
1. Before: Tree root uplift was visible in three alley areas behind 407 Concord St. Yellow
ovals mark the uplifted asphalt.
After: Roots and damaged asphalt were removed and new pavement was installed.
l `y 1 .
iJ.
2. Before: Uplifted curb and asphalt on W. Imperial Ave. is visible looking west toward
Loma Vista St. Yellow ovals mark the uplifted asphalt.
After: Roots were removed. New curb and asphalt pavement were installed.
I -
t
Page 68 of 181
3. Before: Richmond SUE. Palm Ave. looking south toward E. Mariposa Ave.
Cracked street surface and faded striping and pavement markings are visible.
After: The street has been grinded, paved, and re -striped with more visible striping. New
continental -style yellow crosswalks were also installed or touched -up at intersections
surrounding Richmond Street Elementary and El Segundo High Schools.
'7 -
L
- %_011i
4. Before: Cracked pavement is visible on Pepper St. looking north toward E. Imperial Ave.
(first picture) and looking south toward E. Walnut Ave. (second picture).
After: New pavement is visible on Pepper St. looking north toward E. Sycamore Ave.
5. Before, during, and after: Hillcrest St. looking north toward E. Palm Ave. Visible cracked
pavment before construction, asphalt overlay occurring, and final overlayed street.
Page 69 of 181
City Council Agenda Statement
F 1 F �' t 1) �� Meeting Date: November 7, 2023
Agenda Heading: Consent
Item Number: B.10
TITLE:
Resolution Appointing Risk Manager Sheryl Higa as the City's Primary Board Member
to the Governing Board of the Independent Cities Risk Management Authority
RECOMMENDATION:
1. Adopt the proposed Resolution appointing Risk Manager Sheryl Higa as the
City's primary representative to the Independent Cities Risk Management
Authority ("ICRMA") governing board ("ICRMA Board") and maintaining Council
Member Carol Pirsztuk and Human Resources Director Rebecca Redyk as
alternate representatives.
2. Alternatively, discuss and take other actions related to this item.
FISCAL IMPACT:
•C7iT�
BACKGROUND:
ICRMA is a joint powers authority created pursuant to provisions of the Government
Code and was formed to provide liability, workers' compensation, and property
insurance as well as other risk management services.
The ICRMA Joint Powers Agreement provides that each member city, like El Segundo,
must appoint representatives to serve on the ICRMA Board. In addition to the primary
representative, appointment of two alternates is also authorized.
DISCUSSION:
The Risk Manager was the prior primary representative for the City on the ICRMA
board. When the Risk Manager position became vacant, the City appointed Interim
Chief Financial Officer David Cain. Now that the Risk Manager position has been filled,
the City intends to replace Interim Chief Financial Officer David Cain with Risk Manager
Page 70 of 181
Appointment of Primary Board Member to ICRMA
November 7, 2023
Page 2 of 2
Sheryl Higa as the primary representative. The City would continue to maintain Council
Member Carol Pirsztuk and Human Resources Director Rebecca Redyk as alternate
representatives.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 2: Support Community Safety and Preparedness
Objective 2A: El Segundo is a safe and prepared community.
Goal 5: Champion Economic Development and Fiscal Sustainability
Objective 5A: El Segundo promotes economic growth and vitality for businesses and
the community.
Objective 5B: El Segundo approaches its work in a financially strategic and responsible
way.
PREPARED BY:
Rebecca Redyk, Human Resources Director
REVIEWED BY:
Rebecca Redyk, Human Resources Director
APPROVED BY:
Barbara Voss, Deputy City Manager
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1. Resolution Appointing Representatives to ICRMA
Page 71 of 181
RESOLUTION NO. Number
A RESOLUTION OF THE CITY OF EL SEGUNDO, CALIFORNIA
APPOINTING REPRESENTATIVES TO THE INDEPENDENT CITIES
RISK MANAGEMENT AUTHORITY ("ICRMA").
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. El Segundo is a member of the Independent Cities Risk Management Authority
("ICRMA").
B. Pursuant to the ICRMA By-laws and Joint Powers Agreement, the City Council
may appoint a public official other than a City Council Member to the ICRMA
Governing Board; and two alternates for the representatives who may be a City
employee;
C. Pursuant to Section 5.1 of the ICRMA By-laws, the person(s) designated must hold
one of the following positions, or their equivalent: City Attorney, Assistant City
Attorney, Financial Officer, City Manager, Assistant/Deputy City Manager,
Assistant to the City Manager, Risk Manager, Human Resources
Director/Manager, or Administrative Services Director.
SECTION 2: Risk Manager Sheryl Higa is appointed as the City's representative; City
Council Member Carol Pirsztuk is appointed as an alternate City representative; and
Human Resources Director Rebecca Redyk is also appointed as an alternate City
representative.
SECTION 3: The individuals appointed by this Resolution are authorized to represent the
City while acting as ICRMA delegates. Such authority includes the power to vote for the
City on matters presented to the ICRMA Governing Board. These representatives are
directed to keep the City Council regularly informed regarding ICRMA proceedings.
SECTION 4: This Resolution is effective upon adoption and will remain effective unless
repealed or suspended.
PASSED AND ADOPTED RESOLUTION NO. this 7t" day of November, 2023.
Drew Boyles,
Mayor
Page 72 of 181
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved and
signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said
Council held on the 7t" day of November, 2023, and the same was so passed and adopted
by the following vote:
AYES-
NOES -
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
Page 73 of 181
E1, EGUN1)0
TITLE:
City Council Agenda Statement
Meeting Date: November 7, 2023
Agenda Heading: Public Hearings
Item Number: C.11
Ordinance to Permanently Regulate Short -Term Home Sharing
RECOMMENDATION:
1. Conduct a public hearing.
2. Waive first reading and introduce an ordinance for Environmental Assessment
No. 1180 and Zone Text Amendment No. 23-02 to amend El Segundo Municipal
Code ("ESMC") Chapters 4-16 and 15-4A-1 to allow permanent regulation of
short-term home sharing through a permit process and find it exempt from further
environmental review pursuant to 14 California Code of Regulations §§ 15358
and 15061(b)(3).
3. Schedule a second reading and adoption of the ordinance for the next scheduled
City Council meeting on December 5, 2023.
4. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
Since implementation of the Home Share Pilot Program, a total of $15,000 has beer
collected from permit and licensing fees, and approximately $116,000 has been
collected from Transient Occupancy Tax (TOT). Finance staff anticipates that by the
end of the pilot program, the City will have received a total of $147,000 from permit
fees, licensing fees and TOT between October 1, 2021 and December 31, 2023.
Ongoing enforcement and management of home sharing is absorbed by the annual
operating budget for Community Development and Finance Departments.
:1_T61201:Z611J Z 113
In July 2020, City Council adopted an ordinance establishing regulations for short-term
home sharing rentals, and allowed home sharing in the City's residential zones through
a Short -Term Home Sharing Rental Permit Pilot Program. Initiation of the 15-month pilot
Page 74 of 181
Zone Text Amendment to Permanently Regulate Short -Term Home Sharing
November 7, 2023
Page 2 of 4
program was delayed due to LA County Health Department restrictions that prevented
home sharing during the COVID pandemic. After rules were relaxed and new COVID
protocols in place by LA County Health Department, El Segundo commenced the 15-
month pilot program on October 1, 2021. As conveyed to Council in July 2020, staff
would issue home share permits and monitor home sharing rental units to determine if
the use may be appropriate over the long term in residential zones, and report findings
to the Planning Commission and City Council along with a recommendation of how to
proceed.
On October 27, 2022, staff reported to Planning Commission on the major findings and
results of the pilot program. After consideration and discussion, the Planning
Commission voted to recommend that City Council adopt an ordinance that
permanently allows short-term home sharing through a Short -Term Home Sharing
Permit. Subsequently, on November 15, 2022, the City Council considered the Planning
Commission's recommendation and the findings and results of the pilot program. During
the meeting, however, the City Council expressed concern that the data collected up to
that point may not be reflective of the travel industry because COVID restrictions and
regulations continued to impact travel. Thus, City Council extended the pilot program
through the end of 2023 and directed staff to return with updated data, including methods and
penalties for individuals engaging in unlawful short-term rental activities in the City's
residential areas.
11M0111:11101►F
Home Share Permits
As reported by staff in November 2022, the City approved 20 Home Share Permits
since the start of the pilot program and one permit denied because the property was not
the applicant's primary residence. Concurrently, Finance staff issued business licenses
for each home share permit and followed up with each applicant for TOT registration.
Since staff's last reporting, four additional Home Share Permits were issued in 2023,
resulting in a total of 24 official home shares in El Segundo.
Listings and Compliance
Staff worked with AirBnB to reduce the number of unpermitted listings on the AirBnB
platform. Through this effort, AirBnB developed a portal for city staff that identifies
listings in El Segundo and gives City staff the ability to "block" a listing if there is a
violation. On average, there are approximately 150 total listings in El Segundo at any
one given time; however, these listings include long-term stays that require a minimum
stay of 31 days, listings by hotels that utilize AirBnB as another advertising tool, and
short-term listings by those who have home -share permits. Since listings for long-term
stays and listing by hotels are not violations, staff focuses its investigative efforts on the
other listings. Since the inception of the portal earlier this year, staff has blocked a total
of 17 listings from the 24 home -share permits. The listings were blocked because they
advertised the rental as a whole -house rental. Once blocked, the listing is taken down
from the AirBnB website and the owner is directed to contact the city for corrective
Page 75 of 181
Zone Text Amendment to Permanently Regulate Short -Term Home Sharing
November 7, 2023
Page 3 of 4
action. When the owner corrects the advertisement, the listing is "unblocked" and
allowed to reappear on the platform. Staff continues to monitor these listings weekly,
and take appropriate action to ensure compliance. Staff retains the ability to revoke
home -share permit for continued non-compliance.
Environmental Review
The proposed ordinance finds that it is exempt from further further review under the
California Environmental Quality Act (Public Resources Code Sections 21000 et. seq.
("CEQA")) pursuant to Section 15358 (the activity will not result in a direct or reasonably
foreseeable indirect physical change in the environment) of the CEQA Guidelines,
California Code of Regulations, Title 14, Chapter 3, because it has no potential for
resulting in physical change to the environment, directly or indirectly. Moreover, the City
Council finds that this Ordinance is also exempt under CEQA pursuant to Guidelines
Section 15061(b)(3) (there exists no possibility that the activity will have a significant
adverse effect on the environment).
Conclusion
Based on the data collected, observations and staff's experiences during the extended
pilot period, staff recommends that City Council adopt the Ordinance, thereby amending
the Municipal Code to permanently regulate the allowance of short-term home sharing
rentals in the City's residential zones through a Short -Term Home Sharing Permit
review process.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 2: Support Community Safety and Preparedness
Objective 2A: El Segundo is a safe and prepared community.
Goal 5: Champion Economic Development and Fiscal Sustainability
Objective 5A: El Segundo promotes economic growth and vitality for businesses and
the community.
Objective 5B: El Segundo approaches its work in a financially strategic and responsible
way.
PREPARED BY:
Eduardo Schonborn, AICP, Planning Manager
REVIEWED BY:
Michael Allen, AICP, Development Services Director
APPROVED BY:
Barbara Voss, Deputy City Manager
Page 76 of 181
Zone Text Amendment to Permanently Regulate Short -Term Home Sharing
November 7, 2023
Page 4 of 4
ATTACHED SUPPORTING DOCUMENTS:
Draft Home Share Ordinance
Page 77 of 181
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EL SEGUNDO AMENDING TITLE 4
CHAPTER 16 (HOME SHARING PERMIT) AND TITLE 15 (ZONING
REGULATIONS) OF THE EL SEGUNDO MUNICIPAL CODE TO
PERMANENTLY ALLOW SHORT-TERM HOME SHARING RENTALS IN
THE CITY'S RESIDENTIAL ZONES THROUGH A SHORT-TERM HOME
SHARING PERMIT.
The City Council of the City of El Segundo does ordain as follows:
SECTION 1: The City Council finds and declares as follows:
A. Due to close proximity of El Segundo to Los Angeles International airport, beaches
and Southern California tourist destinations, and being home to a significant
number of Fortune 500 companies, the City of El Segundo is a popular location for
alternative short-term lodging;
B. The renting of rooms in private homes on a short-term basis to visitors provides a
community benefit by expanding the number and type of lodging facilities available
and assists owners of homes by providing revenue which may be used for
maintenance and upgrades to these units;
C. The renting of rooms in private homes by owners for temporary occupancy is also
a community concern due to the potential for increased traffic, and noise in
residential neighborhoods if these uses are not properly regulated;
D. Problems with short-term lodgings are particularly acute in the residential zones
where the peace, safety and general welfare of the long-term residents are
potentially threatened;
E. An effective way to minimize the problems associated with short-term rental units
is to allow short-term home sharing through a permit process with restrictions and
operational regulations;
F. On October 27, 2022, the El Segundo Planning Commission held a noticed public
hearing to receive public testimony and other evidence regarding the proposed
ordinance, including information provided by city staff; and, adopted Resolution
No. 2927 recommending that the City Council approve proposed amendments to
permanently allow short-term rentals in the form of home sharing only, as a
permitted use through issuance of a Home Share Permit;
G. On November 15, 2022, the El Segundo City Council held a public hearing and
considered the information provided by staff and public testimony regarding the
ordinance recommended by the Planning Commission;
H. The City Council extended the short-term home sharing pilot program for another
12 months, until the end of 2023, for gathering additional information regarding the
impacts of the program and to study the appropriate methods and penalties for
Page 78 of 181
individuals engaging in unlawful short-term rental activities in the residential areas
of the City, and directed staff to return in one year;
Government Code § 34104 et seq. authorizes the City to issue subpoenas
requiring the attendance of witnesses or production of books or other documents
for evidence or testimony, and the City Council finds that City inquiries into
operators' compliance with this ordinance constitutes an "action or proceeding, as
described in Government Code § 34104.
J. On November 7, 2023, the El Segundo City Council held a public hearing and
considered the information provided by staff and public testimony regarding the
recommended ordinance; and,
K. This ordinance and its findings are made based upon the entire administrative
record including testimony and evidence presented to City Council at its November
19, 2019, February 4, February 18, March 3 and June 16, 2020, November 15,
2022, and November 7, 2023 public hearings and the staff reports submitted by
the Community Development Department.
SECTION 2: Environmental Assessment. The City Council finds that this ordinance is
exempt from further review under the California Environmental Quality Act (Public
Resources Code Sections 21000 et. seq. ("CEQA")) pursuant to Section 15358 (the
activity will not result in a direct or reasonably foreseeable indirect physical change in the
environment) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter
3, because it has no potential for resulting in physical change to the environment, directly
or indirectly. Moreover, the Planning Commission finds that this Ordinance is also exempt
under CEQA pursuant to Guidelines Section 15061(b)(3) (there exists no possibility that
the activity will have a significant adverse effect on the environment).
SECTION 3: General Plan Findings. Considering all of its aspects, the El Segundo
Municipal Code ("ESMC") amendments proposed by this ordinance will further the goals,
objectives and policies of the General Plan and not obstruct their attainment. More
specifically:
A. This amendment conforms to the Land Use Element Goals, Objectives and
Policies. Specifically, the amendment is consistent with Goal LU1, Objective LU1-
1, Goal LU3, in that the amendment ensures the preservation, protection and
extension of existing residential uses; and promotes the health, safety, and
wellbeing of the people of El Segundo by adopting standards for the proper
balance, relationship, and distribution of the residential land uses at all times in
accordance with applicable law.
B. This text amendment of the Permitted Uses section in each of the City's residential
zones conforms to the General Plan. The changes do not modify or increase the
maximum density of dwelling units per acre currently allowed in the Residential
Land Use designation. As a result, the Zone Text Amendment conforms to the
Land Use Element of the General Plan.
I±
Page 79 of 181
C. The text amendment complies with Objective LU 1-5.6 in that the changes to the
existing language will permanently allow short-term home sharing rentals for
property owners through a home sharing permit requirement provided it is the
property owner's primary residence.
D. The text amendment is consistent with the Residential Land Use designation in
that the changes do not modify or increase the maximum density of dwelling units
per acre currently allowed by the Residential zoning designations.
SECTION 4: Zone Text Amendment Findings. In accordance with ESMC Section 15-26-
4 the City Council finds as follows:
A. This ordinance is consistent with the purpose of the ESMC, which is to serve the
public health, safety, and general welfare and to provide the economic and social
advantages resulting from an orderly planned use of land resources. The
proposed Ordinance allows home sharing as a permitted use provided that a Home
Share Permit is approved, which contains operational regulations, permit
conditions and restrictions that minimize impacts in residential neighborhoods.
B. This ordinance is necessary to minimize the likelihood that this activity goes
underground, at which point the City would not have an account of the number of
short-term rentals, their locations, or a funding mechanism to offset any increase
in demand for City services resulting from the short-term rental units.
SECTION 5: The title of Chapter 16 of Title 4 of the ESMC 4-16 is amended to read as
follows: HOME SHARING PLOT PERMIT PROGRAM.
SECTION 6: Section 4-16-1 is amended in its entirety to read as follows:
"The purpose of this Chapter is to require the owner of a residentially -zoned
dwelling unit that is used for home sharing to apply for and secure a permit
authorizing such use in the manner provided for in this Chapter."
SECTION 7: Section 4-16-4 (Application for Permit; Fee) of the ESMC is amended to
read as follows:
"4-16-4: APPLICATION FOR PERMIT; FEE
An application for a Short-term Home Sharing Rental Permit must be made on a
form approved by the Director and must contain the following information:
A. The name, address and telephone number of the owner of the unit for which
the permit is to be issued.
B. Evidence that a City business license has been applied for or obtained for
operating a short-term home sharing business.
C. Evidence that a valid Transient Occupancy Registration Certificate has
been issued by the City for the home sharing unit.
3
Page 80 of 181
D. Proof of general liability insurance in the amount of $1,000,000 combined
single limit and an executed agreement to indemnify, defend, and hold the City
harmless from any and all claims and liabilities of any kind whatsoever resulting
from or arising out of the short-term home sharing rental activity.
E. An affidavit signed by the property owner attesting that the property to be
used for short-term home sharing rental is the owner's primary residence as
defined in Section 4-16-2.
G F. Such other information as required by the Administrative Guidelines or as
the Director deems reasonably necessary to administer this Chapter.
# G. The Short-term Home Sharing Permit Application must be signed by the
property owner and notarized.
f H. An application for a Short-term Home Sharing Rental Permit must be
accompanied by a fee established by resolution of the City Council."
SECTION 8: Section 4-16-5 (Permit Expiration) of the ESMC is amended to read as
follows:
"4-16-5: PERMIT EXPIRATION
B.Upon a change of property ownership, the Short-term Home Sharing Rental
Permit will automatically expire. For purposes of this Chapter, a change of
ownership has the definition set forth in Revenue and Taxation Code section 60 et
seq."
SECTION 9: Subsection (B) of Section 4-16-7 of the ESMC is amended to read as
follows:
"B. Home sharing is permitted in the residential unit that is the primary residence
of the property owner within the R-1, R-2, or R-3 Zones, pursuant to El Segundo
Municipal Code §§ 15-4A-1. 5-4A -2, 1513and15-4C-2."
SECTION 10: Section 4-16-11 of the ESMC is amended to read as follows
"A. Any person who violates any provision of this Chapter, or any hosting platform
that fails to meet its obligations under Section 4-16-9, is guilty of either (i) an
infraction which shall be punishable by a fine not exceeding $2,500 for the first
4
Page 81 of 181
violation and $5,000 for each additional violation within a twelve-month period, or
(ii) a misdemeanor which shall be punishable by a fine not exceeding $1,000 or by
imprisonment in the county jail for not more than six months, or by both.
B. Any person who violates any provision of this Chapter, or hosting platform that
violates its obligations under Section 4-16-9, shall be subject to administrative
citations and penalties pursuant to Title 1, Chapter 2A of this Code.
C. If the property upon which a short-term home sharing rental unit is located is the
subject or the site of two violations of any of the provisions of this Chapter, or of
Chapters 1, 2, or 13 of Title 7 of this Code, the Short-term Home Sharing Rental
Permit for the unit shall be automatically revoked. In such a case, no new Short-
term Home Sharing Rental Permit may be issued for the unit for the earlier of either
three months from the effective date of revocation; or a change of the ownership of
the unit to a new person.
D. In addition to the penalties set forth herein, if the short-term home sharing rental
property is the site of a loud or unruly gathering in violation of Section 7-12-3 that
results in the issuance of an administrative citation or criminal charge, the Short-
term Home Sharing Rental Permit will be automatically revoked if and when the
administrative citation becomes final (i.e., the time for administrative or judicial
review has passed or a final court judgment has been entered upholding the
citation) or a criminal conviction is obtained. In such a case, no new Short-term
Home Sharing Rental Permit may be issued for the unit for the earlier of either three
months from the effective date of revocation; or a change of the ownership of the
unit to a new person.
E. The City may issue and serve administrative subpoena, pursuant to
Government Code § 34104 et seq., as necessary to obtain specific
information regarding short-term home sharing rental listings located in the
City, including, without limitation, the names of the persons responsible for
each such listing, the address of each such listing, the length of stay for each
such listing, the listing price, and any other information necessary for the
City to determine compliance with this Chapter.
F. The remedies provided in this Section are not exclusive, and nothing in this
Section shall preclude the City's use or application of any other remedies, penalties
or procedures established by law."
SECTION 11: Section 4-16-13 of the ESMC is repealed:
NOW WIN - --- -
.. .. .... ..k d F.1. W.TMW ..
..
5
Page 82 of 181
SECTION 12: "Table No. 1 - Permitted uses in residential zones" in Section 15-4A-1 of
the ESMC is amended as follows:
Uses
Zones
R-1
R-2
R-3
Residential uses/Hospitality
R n of i �p to t n�ncwe reemr s to not re-thanmun fear
P-
P-
P-
�^ pers
f.'
is is
SECTION 13: CONSTRUCTION. This ordinance must be broadly construed in order to
achieve the purposes stated in this ordinance. It is the City Council's intent that the
provisions of this ordinance be interpreted or implemented by the City and others in a
manner that facilitates the purposes set forth in this ordinance.
SECTION 14: ENFORCEABILITY. Repeal of any provision of the ESMC does not affect
any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition
of penalties for any violation occurring before this ordinance's effective date. Any such
repealed part will remain in full force and effect for sustaining action or prosecuting
violations occurring before the effective date of this ordinance.
SECTION 15: VALIDITY OF PREVIOUS CODE SECTIONS. If this entire ordinance or its
application is deemed invalid by a court of competent jurisdiction, any repeal or
amendment of the ESMC or other city ordinance by this ordinance will be rendered void
and cause such previous ESMC provision or other the city ordinance to remain in full
force and effect for all purposes.
SECTION 16: SEVERABILITY. If any part of this ordinance or its application is deemed
invalid by a court of competent jurisdiction, the City Council intends that such invalidity
will not affect the effectiveness of the remaining provisions or applications and, to this
end, the provisions of this ordinance are severable.
SECTION 17: The City Clerk is directed to certify the passage and adoption of this
ordinance; cause it to be entered into the City of El Segundo's book of original ordinances;
make a note of the passage and adoption in the records of this meeting; and, within 15
days after the passage and adoption of this ordinance, cause it to be published or posted
in accordance with California law.
SECTION 18: This ordinance will take effect 30 days after its passage and adoption.
Page 83 of 181
PASSED AND ADOPTED this day of 2023.
Drew Boyles, Mayor
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Ordinance No. was duly introduced by said City Council at a regular meeting
held on the day of 2023, and was duly passed and adopted by said City
Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a
regular meeting of said Council held on the day of 2023, and the same
was so passed and adopted by the following vote-
AYES-
NOES -
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
7
Page 84 of 181
City Council Agenda Statement
F I, F G t I) O Meeting Date: November 7, 2023
Agenda Heading: Public Hearings
Item Number: C.12
TITLE:
Cost -Recovery Permit Center Permit Surcharge Fee and Associated Three -Year
Contract Amendment with OpenGov Inc. to Expand Existing Permitting Services,
Hosting, and Ongoing Maintenance
RECOMMENDATION:
1. Conduct a public hearing to consider adoption of a cost -recovery, regulatory
permit center permit surcharge fee for online permitting system.
2. Approve resolution adopting the proposed fee.
3. Authorize the City Manager to execute the first amendment to the existing three-
year agreement with OpenGov, Inc., to expand the City's online permitting
system.
4. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
Initial FY 2023-24 cost of $138,293 includes: one-time cost of $33,825 for product
configuration, setup and training described in the attached statement of work; $102,068
Annual Software Fee; and $2,400 for two (2) Conference Attendee Tickets. Continued
subscription cost for FY 2024-25 of $109,571 includes: $107,171 Annual Software Fee;
$2,400 for two (2) Conference Attendee Tickets; and a 5% inflater fee. Subscription cost
for FY 2025-26 of $114,930 includes: $112,530 Annual Software Fee; $2,400 for two (2)
Conference Attendee Tickets; and 5% inflater fee.
$50,000 is included in the Adopted FY 2023-24 budget. An additional appropriation of
$88,293 is requested, which is expected to be covered by the funds deposited in the
permit surcharge trust account. Subsequent year's costs will be included in future
budgets with funds already deposited in the permit surcharge trust account.
Amount Budgeted: $50,000
Page 85 of 181
OpenGov Contract Award and Technology Fee Adoption
November 7, 2023
Page 2 of 4
Additional Appropriation: $88,293
Account Number(s): 001-400-2505-6217 (Software Maintenance)
BACKGROUND:
The Community Development Department (CDD) issues and administers all Building
and Safety related permits and inspections through an existing contract with OpenGov
Inc. OpenGov Inc. was originally selected through a competitive process after the failed
implementation of Central Square, previously selected in 2019. In late 2022, an open
call was held for demonstration/pilot permit programs, to include a 6-week pilot permit
program, permit application build out, and soft launch to allow staff to test. Three
vendors expressed interest in working with city staff to present, develop, build, and
launch a pilot permit program. The following vendors engaged in a six -week no -cost
agreement with the City to demonstrate how their product could best serve the City:
Camino, Edgesoft, and OpenGov.
Each vendor provided specific solutions to the Building and Safety permitting needs of
the City through tailor-made systems and staff access to test their permitting process. A
cross functional team including members from Building and Safety, Code Enforcement,
Finance, Fire, IT, Parks, Planning, Police, and Public Works was formed to build and
test the proposed systems. The team was asked to thoroughly use each system by plan
checking, scheduling inspections, invoicing, and providing general feedback. After
review, scoring, and pricing options were provided for each vendor, OpenGov Inc. was
selected due to the competitive pricing along with easy -to -use workflows, attentive and
responsive help desk, streamlined process, and training resources to help the City build
a system unique to our specific needs. For comparison purposes, a single service area
(Building and Safety Division only) provided by Central Square approved in 2019 costs
$136,728 per year, and a single service area provided by OpenGov Inc. would be less
than $50,000 per year.
In May 2023, CDD went live with a new permitting system (branded as the "EZ Permit
Hub") using OpenGov Inc. for certain residential construction projects, with full
integration for all residential and commercial construction projects by July 2023. In the
last six months, since the full implementation of OpenGov Inc., plan check processing
times have been reduced by approximately 50% of the overall processing time, and the
existing permit center surcharge fee of 4% of building permit fees has covered the
current cost of the online portal.
DISCUSSION:
Contract Amendment
Existing Agreement No. 6542 for "OpenGov Citizen Services Suite" includes: Online
permitting portal, forms and workflows, online payments, virtual inspections for one
Service Area (Building Division only). Due to the intuitive nature, user interface design,
Page 86 of 181
OpenGov Contract Award and Technology Fee Adoption
November 7, 2023
Page 3 of 4
default configuration, off -the -shelf solution delivery, lower cost, and quicker
implementation, staff requests the existing OpenGov Inc. contract of up to $50,000 per
year for a single service area and support services to be amended for an additional
$88,293, totalling $138,293 for the first year and a 5% annual inflater for the following
two additional years. Additional services achieved with this expansion include unlimited
service areas providing several additional permitting solutions city-wide, including but
not limited to: Code Enforcement Cases, Fire Prevention Construction Permits,
Planning Projects, Public Works Encroachment Permits, Filming Permits, and Special
Event Permits.
Staff continue to receive feedback from the development community expressing positive
remarks towards the ease and ability to apply for permits, complete the plan check
process, receive issued permits, and complete inspections through a single online
portal. The EZ Permit Hub now serves as a central location where all permit
documents, plans, inspection results, and code violations are easily accessible, and
management can run all reporting as needed. Staff from Fire, Public Works, Planning,
Code Enforcement, and Recreation and Parks, have expressed interest in utilizing the
platform to manage permitting options for their respective operations to achieve a
similar cost effective streamlining of permit services.
Allowing multiple departments/divisions to use the OpenGov Inc. platform requires an
increase to our current subscription package. Unlimited users (departments and
divisions) and record type allowance is proposed, along with ongoing training, and
software enhancements rolled out throughout the year. Based on the results of previous
procurement efforts for a single service area dating back to 2019, the current proposed
rates offered by OpenGov Inc. remain competitive and in the best interest of providing
continuity and streamlined services to our constituents across several departments.
Surcharge Fee
In order to cover the cost of the expanded online service, staff propose modifying the
existing 4% building permit surcharge fee (applicable to only building permits) to a 3.5%
permit surcharge fee for all permits issued online (applicable to all department permits).
By expanding the use of the existing online permitting platform, a .5% reduction to the
surcharge fee for building permits is realized by adding a 3.5% permit surcharge to all
permits issued online, as provided in the attached Permit Center Surcharge Cost Study.
The surcharge fee is derived by taking the total anticipated annual cost of the permit
center (OpenGov Inc. software, ongoing support and training services, and support
equipment maintenance) of approximately $148,293/year, divided by the total
anticipated revenue of $4,138,200 generated by permits issued by all departments
intending to use OpenGov. Inc.
City Council approval for this amendment would be as provided in El Segundo
Municipal Code § 1-7-9(A) based on the finding that the City's best interests are served
Page 87 of 181
OpenGov Contract Award and Technology Fee Adoption
November 7, 2023
Page 4 of 4
by a direct award of the contract amendment without a competitive selection process.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 1: Enhance Customer Service, Diversity, Equity, Inclusion and Communication
Objective 1A: El Segundo provides unparalleled service to all customers.
Objective 1 B: El Segundo's engagement with the community ensures excellence.
Goal 4: Develop and Maintain Quality Infrastructure and Technology
Objective 4B: El Segundo's technology supports effective, efficient and proactive
operations.
Goal 5: Champion Economic Development and Fiscal Sustainability
Objective 5A: El Segundo promotes economic growth and vitality for businesses and
the community.
Objective 513: El Segundo approaches its work in a financially strategic and responsible
way.
PREPARED BY:
Michael Allen, AICP, Development Services Director
REVIEWED BY:
Michael Allen, AICP, Development Services Director
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. OpenGov Agreement - First Amendment
2. Permit Surcharge Fee Resolution
3. Permit Center Permit Surcharge Cost Study
Page 88 of 181
FIRST AMENDMENT TO
AGREEMENT NO.6542 BETWEEN
THE CITY OF EL SEGUNDO AND
OPENGOV, INC.
THIS FIRST AMENDMENT ("AMENDMENT") is made and entered into this 7th day
of November, 2023 by and between CITY OF EL SEGUNDO, a general law city and municipal
corporation existing under the laws of California ("CITY"), and OPENGOV, INC.,
("CONSULTANT"). The parties agree as follows:
1. Definitions. Capitalized words and terms used but not defined in this Amendment, shall have the
meanings ascribed to them in the Agreement.
Amendments. The Agreement is hereby amended as follows:
a. Order Form: The attached Order Form number OG-012184 shall replace Order Form 0000-
5934 from the date this Amendment is effective forward.
b. Conference Tickets: The OpenGov conference tickets are valid for the event only (no
refunds or exchanges) and do not include travel, lodging, or other expenses.
c. Address: OpenGov's principal place of business is hereby amended to: PO Box 41340, San
Jose, CA 95160
d. Term: This amendment is for a three-year term from FY 2023-24 to FY 2025-26 with
renegotiation at the Annual Software Fee plus 5% Uplift on the fourth year.
e. Cost: $362,794.00 for three years including: an annual Software Fee, a $33,825.00 one-time
configuration fee, two annual Conference Tickets, and an annual 5% Uplift fee as identified
on Order Form number OG-012184.
3. Legal Effect. Except as expressly amended or modified by this Amendment, all other terms of the
Agreement shall remain unchanged and in full force in effect.
4. Conflict. In the event of any conflict between the main body of the Agreement and this Amendment,
this Amendment will control.
5. Counterparts. This Amendment maybe signed in any number of counterparts, each of which when
executed and delivered shall be deemed to be an original but all of which taken together shall
constitute one and the same agreement.
Page 89 of 181
IN WITNESS WHEREOF, the parties hereto have executed this Amendment the day and
year first hereinabove written.
CITY OF EL SEGUNDO,
a general law city
Darrell George, OpenGov, Inc
City Manager
ATTEST: APPROVED AS TO FORM:
Tracy Weaver,
City Clerk
Joaquin Vasquez,
Deputy City Attorney
2
Page 90 of 181
Q O P E N G O V PO Box 4Inc.
PO Box 41340
San Jose, CA 95160
United States
Quote Number:
OG-012184
Created On:
10/3/2023
Prepared By: Kelly Ammons
Order Form Expiration:
12/15/2023
Email: kammons@opengov.com
Subscription Start Date:
12/1/2023
Contract Term: 36 Months
Subscription End Date:
11/30/2026
Customer Information
Customer: City of El Segundo, CA Contact Name: Michael Allen
Bill To/Ship To: 350 Main Street Email: mallen@elsegundo.org
El Segundo, CA Phone: 310-524-2350
United States
Billing Frequency: Annually in Advance
Payment Terms: Net Thirty (30) Days
SOFTWARE SERVICES:
)duct/ Sfflvice
Start Date
End Date
Annual Fee
Permitting & Licensing: Unlimited Service Areas
Community Feedback, Dashboards, Document Designer, Forms and Workflows -
12/l/2023
11/30/2024
$102,068.00
Unlimited Service Areas, Inspections, Online Payments, Public Portal, Reporting
& Analytics, Story Builder, Transparency
Permitting & Licensing: Unlimited Service Areas
Community Feedback,Dashboards, Document Designer, Forms and Workflows-
12/l/2024
11/30/2025
$107,171.00
Unlimited Service Areas, Inspections, Online Payments, Public Portal, Reporting
& Analytics, Story Builder, Transparency
Permitting & Licensing: Unlimited Service Areas
Community Feedback, Dashboards, Document Designer, Forms and Workflows -
12/1/2025
11/30/2026
$112,530.00
Unlimited Service Areas, Inspections, Online Payments, Public Portal, Reporting
& Analytics, Story Builder, Transparency
OpenGov Conference Attendee (2 Tickets)
12/l/2023
11/30/2026
$2,400.00
Annual Subscription Total: See Billing Table
PROFESSIONAL SERVICES:
Product / Service Description
OpenGov Deployment— One Time Fee (Prepaid Hours) Product configuration, setup, and training described in the attached SOW.
Professional Services Total: $33,825.00
Billing Date Amount Due
December 1, 2023 $138,293.00 (Annual Software Fee+ Professional Services+ Conference Attendee Tickets)
December 1, 2024 $109,571.00(5%upli+Conference Attendee Tckets)
December 1, 2025 $114,930.00 (5%uplift+ Conference Attendee Tickets)
Welcome to OpenGov!
This Order Form is entered into between OpenGov, Inc. ("OpenGov"), and you, the entity identified above ("Customer"), effective as of the date of the last signature below. This Order Form incorporates the OpenGov
Master Services Agreement ("MSA") available at https://opengov.com/terns-of-service/master-services-agreement/. If professional services are purchased, the applicable Statement of Work ("SOW") is also
incorporated. The Order Form, MSA, and, if applicable, the SOW are the full "Agreement".
Unless otherwise specified above, fees for the Software Services and Professional Services shall be due and payable, in advance, 30 days from recceipt of the invoice.
By signing this Agreement, Customer acknowledges that it has reviewed, and agrees to be legally bound by the Agreement. Each party's acceptance of this Agreement is conditional upon the other's acceptance of the
Agreement to the exclusion of all other terms.
*Conference Tickets are valid for the event only (no refunds or exchanges) and do not include travel, lodging, or other expenses
City of El Segundo, CA
Signature:
Name:
Title:
Date
OpenGov, Inc
Signature:
Name:
Title:
Date:
Page 91 of 181
�)OPENGOV
Statement of Work
City of El Segundo, CA
Creation Date: 10/3/2023
Document Number: PS-04886
Version Number: 1
Created by: Dean Simpson
2023 Statement of Work V1
Page 92 of 181
TABLE OF CONTENTS
1. Overview
2. Project Schedule
3. General Project Assumptions
4. Project Scope
5. Change Management
4
2023 Statement of Work V1
Page 93 of 181
1. Overview
This Statement of Work ("SOW") identifies services that OpenGov, Inc. ("OpenGov" or "we") will
perform for City of El Segundo, CA ("Customer' or "you") pursuant to that order for Professional
Services entered into between OpenGov and the Customer ("Order Form") which references the
Master Services Agreement or other applicable agreement entered into by the parties (the
"Agreement"). For clarity, Customer's use of the Professional Services are governed by the
Agreement and not this SOW. Upon execution of the Order Form or other documentation
referencing the SOW, this SOW shall be incorporated by reference into the Agreement. In the event
of any inconsistency or conflict between the terms and conditions of this SOW and the Agreement,
the terms and conditions of this SOW shall govern with respect to the subject matter of this SOW
only. Unless otherwise defined herein, capitalized terms used in this SOW shall have the meaning
defined in the Agreement. This SOW may not be modified or amended except in a written
agreement signed by a duly authorized representative of each party.
2. Project Schedule
OpenGov will schedule resources for this project upon signature of the order form. Unless
specifically noted, OpenGov will work with Customer to develop the project schedule for all
requested deliverables under this SOW. OpenGov reserves the right to adjust the schedule based on
the availability of OpenGov resources and/or Customer resources, and the timeliness of
deliverables provided by the Customer.
3. General Project Assumptions
In order to ensure we are able to meet the project timeline and ensure Customer is successful,
OpenGov asks that Customer abide by the General Assumptions detailed in this SOW.
• Professional Services under this SOW will be billed upfront. The hours are based on
OpenGov's best estimate. These hours should be adequate to achieve the deliverables,
however if they are not, the Customer will need to purchase additional hours. The hours
must be utilized within six (6) months from execution of the Order Form. Any unused hours
after such expiration shall be forfeited with no credit or fees due to Customer.
• OpenGov or its authorized independent contractors provide Professional Services to
Customer as described in this SOW as agreed to by the parties.
• This SOW is limited to the Professional Services as defined in the Project Scope. Any
additional services or support not defined in Section 4 Project Scope will be considered out
of scope and managed in accordance with Section 5 Change Management of this SOW.
• Customer will commit and provide access to all necessary stakeholders and subject matter
experts necessary to complete the Section 4 Project Scope in this SOW.
• Customer is responsible for internal change management associated with the purchase of
new software.
• Response Protocol
o OpenGov and Customer commit to responding to inquiries, updates, or any other
project -related matters in no less than 10 (ten) business days throughout the course
of this project. If Customer is delayed in its response, Customer acknowledges that:
2023 Statement of Work V1
3
Page 94 of 181
a) the delay may impact the project schedule; and b) any fees for Professional
Services due to OpenGov after such delay shall become due and OpenGov may
invoice Customer for such prepayment.
o The Professional Services will be provided during regular business hours (8am to
6pm local Time) Monday through Friday (holidays excluded).
• Professional Services Offer Expiration:
o This SOW is valid for up to 90 days from the Creation Date, or as agreed to in writing
by OpenGov and Customer.
• All services will be provided remotely.
4. Project Scope
Data Deliverables:
Data Migration
OpenGov will:
• Perform historic data migration from El Segundo Custom System - Muni using flat files
provided by and mapped by the customer.
• Set up historical record types, historical data will be migrated prior to the initial data load.
• Provide a report of unmatched locations
• Provide instructions for customer validation of data migration.
Customer will:
• Sign off on data load.
Document Migration
OpenGov will:
• Migrate documents attached to either migrated permits or locations provided through a
Master Address Table (MAT) integration
Technical Requirements for Data Migration:
Historical Data
• Flat file, .csv, .xlsx with headers
• Record type and status mapping using OpenGov template
Historical Documents
• Flat file, .csv, .xlsx with headers
• One row per document. All rows must be tied back to the MAT's unique ID field and have a
file path or publicly accessible URL.
Support for Record Type Configuration:
OpenGov will:
• Provide 36 Hours of Professional Services Support lasting for three (3) months after
project kick-off to be utilized for:
o Weekly troubleshooting/support meetings with assigned OpenGov Project
team for support on customer configured new Record Types.
Autof ill Integration
2023 Statement of Work V1
4
Page 95 of 181
OpenGov will:
• Provide up to three (3) of Autofills, using source data from OpenGov or provided by the
Customer.
Customer will:
• Provide the source data, if applicable.
• Agree upon specifications prior to upload.
• Provide source data in Flat file, .csv, .xIs, .xIsx, Axt with headers, if applicable.
5. Change Management
This SOW and related effort is based on the information provided and gathered by OpenGov.
Customer acknowledges that changes to the scope may require additional effort or time, resulting
in additional cost. Any change to scope must be agreed to in writing or email, by both Customer and
OpenGov, and documented as such via a:
• Change Order - Work that is added to or deleted from the original scope of this SOW.
Depending on the magnitude of the change, it may or may not alter the original contract
amount or completion date and be paid for by Customer. Changes might include:
o Timeline for completion
o Sign off process
o Cost of change and Invoice timing
o Signed by OpenGov and Customer Executives approving funds.
Change documentation will be mutually agreed upon as defined in Section 3 General Project
Assumptions of this SOW. Should that not occur, the change will be added to the next Executive
Sponsor agenda for closure.
Example of changes that might arise during a deployment:
• Amending the SOW to correct an error.
• Extension of work as the complexity identified exceeds what was expected by Customer or
OpenGov.
• Change in type of OpenGov resources to support the SOW. For example Subject Matter
Experts to address simplifying Chart of Account structure.
2023 Statement of Work V1
5
Page 96 of 181
RESOLUTION NO.
A RESOLUTION AMENDING A REGULATORY FEE TO
RECOVER CITY COSTS INCURRED FOR CERTAIN
REGULATORY PERMITTING PROCESS FOR ONLINE
PERMITTING SYSTEM.
The City Council of the city of El Segundo does resolve as follows:
SECTION 1. Findings. The City Council finds and declares as follows:
A. California Constitution article XIIIC, § 1(e)(3) exempts from the definition of a
"tax," municipal fees imposed to recover the City's regulatory activities costs
that is party of a regulatory program. California Farm Bureau Federation v.
State Water Resources Control Board (2011) 51 CalAth 421, 438. Here, the
City Council has adopted an ordinance establishing a regulatory, false fire
alarm program that enables the City's imposition of a cost -recovery fee via
resolution, pursuant to El Segundo Municipal Code ("ESMC") § 13-22-5. This
fee allows the City to recovery its costs incurred by the El Segundo
Community Development Department as part of such regulatory program.
B. The City Council may establish fees for services under various provisions of
California law including, without limitation, Business & Professions Code §
16000; Government Code §§ 54344, 65104, 65909.5, 65943, 66013, 66014,
66451.2; and Health & Safety Code §§ 17951, 17980.1, and 19852.
C. The City Council seeks to modify a previously adopted regulatory, cost
recovery fee through this Resolution, and such fee was included in the "Cost
of Services Study" by Revenue & Cost Specialists (May 2022).
D. Pursuant to Government Code § 66016, the City made data available
regarding the cost, or estimated cost, of providing certain municipal services
for the proposed.
E. On October 18, 2022, the City Council heard public testimony and considered
evidence in a public hearing held and noticed in accordance with Government
Code §§ 66016 and 66018.
F. After careful consideration, including a review of the documentary and
testimonial evidence submitted during the public hearing, the City Council
finds that the user fees adopted by this Resolution are in the public interest to
recover the City's costs for certain municipal services.
SECTION 2. Approval; Master Fee Schedule; Regulations.
Page 97 of 181
A. The City Council approves the regulatory, cost -recovery fee of 3.5%, based upon
the cost information set forth in Exhibit 'A" which is attached and incorporated by
reference.
B. Unless otherwise revised, the fees established by this Resolution will be
automatically adjusted by the City Manager on an annual basis on July 1 of each
year by applying the percent change of the Los Angeles Area of Consumer Price
Index for All Urban Consumers for the prior 12-month period ending on April 30
to the City's fees. The first fee adjustment cannot be made before a minimum of
ten months after the effective date of this Resolution.
C. The City Manager, or designee, may establish policies and procedures as
necessary to carry out this Resolution's provisions.
SECTION 3. Environmental Review. Pursuant to the California Environmental
Quality Act ("CEQA") and the CEQA Guidelines, the actions proposed in this Resolution
are not subject to further review under the California Environmental Quality Act (Public
Resources Code §§ 21000, et seq.; "CEQA") for the following reasons: (1) they will not
result in a direct or reasonably foreseeable indirect physical change in the environment
(14 Cal. Code Regs. § 15060(c)(2)); and (2) there is no possibility that the actions may
have a significant effect on the environment (14 Cal. Code Regs. § 15061(b)(3)).
SECTION 4. Severability. If any part of this Resolution or its application is
deemed invalid by a court of competent jurisdiction, the City Council intends that such
invalidity will not affect the effectiveness of the remaining provisions or applications and,
to this end, the provisions of this Resolution are severable.
SECTION 5. Signature Authority. The Mayor, or presiding officer, is hereby
authorized to affix his signature to this Resolution signifying its adoption by the City
Council of the City of El Segundo, and the City Clerk, or her duly appointed deputy, is
directed to attest thereto.
SECTION 6. Effective Date. This Resolution will take effect upon adoption the
effective date of Ordinance No. and will remain effective unless repealed or
superseded.
SECTION 7. City Clerk Direction. The City Clerk will certify to the passage and
adoption of this Resolution, enter it in the City's book of original Resolutions, and make a
record of this action in the meeting's minutes.
2022.
PASSED, APPROVED AND ADOPTED this day of
Drew Boyles, Mayor
Page 98 of 181
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
Is] IWK010a10.yxo111011
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved and
signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a
regular meeting of said Council held on the day of 2022, and the same was
so passed and adopted by the following vote:
AYES-
NOES -
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, CITY ATTORNEY
Joaquin Vazquez, Deputy City Attorney
Page 99 of 181
EXHIBIT "A"
FEE INFORMATION
Page 100 of 181
CITY OF EL SEGUNDO
REVENUE AND COST SUMMARY WORKSHEET
FY 2023-24
SERVICE
REFERENCE NO.
El Segundo One Stop Permit Center Permit Surcharge
ITEM # 1346
PRIMARY DEPARTMENT
UNIT OF SERVICE
SERVICE RECIPIENT
COMMUNITY DEVELOPMENT DEPARTMENT
APPLICATION
Developer/Resident/Business
DESCRIPTION OF SERVICE
Permit Center Surcharge for use of the technology and software as a service requirement for the city to
process, issue and complete permits. Services include but are not limited to building permits, planning
entitlements, special event permits, public works permits, fire permits, code enforcement cases/
payments, and all other departmental permit applications.
CURRENT FEE STRUCTURE
Four percent (4%) of Building Plan Check fees.
REVENUE AND COST
COMPARISON
EXISTING REVENUE: $49,165.84
PROJECTED REVENUE: $144,837
UNIT COST: $50,000.00
TOTAL COST: $148,293
UNIT PROFIT (SUBSIDY): $-845.16
TOTAL PROFIT (SUBSIDY): - $3,456
PCT. COST RECOVERY: 98%
PCT. COST RECOVERY: 98%
SUGGESTED FEE FOR COST RECOVERY OF: 98%
3.5% OF TOTAL PLAN CHECK AND PERMIT FEES PAID THROUGH ONLINE SOFTWARE.
Page 101 of 181
CITY OF EL SEGUNDO
COST DETAIL WORKSHEET
FY 2023-24
SERVICE
REFERENCE NO.
El Segundo One Stop Permit Center Permit Surcharge
ITEM # 1346
ANNUAL PROJECTED PERMIT BASED REVENUE/COST FY 23/24
DEPARTMENT
PROJECTED TOTAL REVENUE
COMM. DEVELOPMENT DEPARTMENT
$3,357,000
PUBLIC WORKS DEPARTMENT
$202,600
RECREATION, PARKS, AND LIBRARY DEPARTMENT
$50,000
FIRE DEPARTMENT
$528,600
TOTAL
$4,138,200
ANNUAL PROJECTED PERMIT CENTER COSTS
COST
ANNUAL SUBSCRIPTION (5% INFLATER ANNUALY)
$102,068
PRODUCT CONFIGURATION/UPDATES/ENHANCEMENTS
$36,225
ANNUAL SUPPORT EQUIPMENT
$10,000
TOTAL
$148,293
Page 102 of 181
City Council Agenda Statement
F I, F G t I) O Meeting Date: November 7, 2023
Agenda Heading: Staff Presentations
Item Number: D.13
TITLE:
Fire Services Automatic Aid Agreement Between the Cities of El Segundo and
Manhattan Beach
RECOMMENDATION:
Authorize the City Manager to sign a Fire Services Automatic Aid Agreement
between the cities of El Segundo and Manhattan Beach.
2. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
Automatic aid is provided without cost to the requesting agency. Each city's fire
department is responsible for cost of personnel and resources provided under this
agreement.
BACKGROUND:
The City of El Segundo has entered into various automatic aid agreements with the
area's fire departments to provide services for the benefit of our city and the
surrounding communities. The purpose of automatic aid is to ensure the appropriate
type and number of fire resources are dispatched to an emergency incident when a 9-1-
1 call is reported to the fire dispatch center. These units are pre -approved through an
agreement and do not have to be requested before being dispatched.
Automatic aid is also used to ensure our residents and visitors receive emergency
services when our internal resources are committed to and unavailable due to
simultaneous calls for service. Automatic aid agreements have been used to strengthen
our fire operations and assure our fire department's ability to manage incidents when
the size or complexity of an emergency requires more resources than the city's fire
department has available.
Mutual aid is used to request resources after the initial units and all available automatic
Page 103 of 181
2023 Fire Services Automatic Aid Agreement
November 7, 2023
Page 2 of 3
aid resources are enroute or on -scene of an emergency and the incident commander
anticipates additional units will be necessary to control the emergency. Unlike automatic
aid, mutual aid requests are not approved at the time of the initial dispatch. Mutual aid
requests are made to and confirmed by the agency giving aid. Requests are not
automatically approved, and an agency may decline a request. El Segundo's mutual aid
requests first go through Area G (see attachment LACO Disaster Management Areas
Map). When Area G's resources are depleted, the dispatch center makes a request for
resources to the Los Angeles County Fire region.
DISCUSSION:
El Segundo has been a fire service partner to Manhattan Beach for nearly as long as
both cities have had organized fire departments. The last automatic aid agreement
between the two cities was approved in 2009. Under this 2009 agreement, El
Segundo's ladder truck only responded to structure fire calls along the south side of the
Rosecrans Avenue corridor between Oak Avenue and Aviation Boulevard. El Segundo's
ladder truck was provided without reciprocation of any resources from Manhattan Beach
under the 2009 automatic aid agreement.
Recently, our two cities have been utilizing automatic aid far more liberally under a
verbal agreement. In 2022, our fire department provided emergency units to Manhattan
Beach for 91 incidents, while Manhattan Beach sent units to 92 incidents in our city. The
proposed agreement is more robust than the 2009 agreement and reflects the
increased need to support each other to provide effective fire services. Under the new
automatic aid agreement, and as an industry standard practice, there is no fee or
charge associated with automatic aid. Instead, the goal is to create a system where
there is balanced reciprocation of emergency units.
Mutual aid is provided by the Area G fire departments to El Segundo when an automatic
aid agreement does not exist. Mutual aid differs from automatic aid in that the incident
commander must be on -scene of an emergency incident that will overwhelm the city's
resources and has exhausted automatic aid agreements. When Area G resources are
at draw down, additional resources are requested from the region (Los Angeles
County). An agency providing mutual aid resources can be reimbursed for their costs
depending on the number of resources and the duration of their commitment. As a
general rule, an incident must exceed several hours, even days, before it becomes a
reimbursable event.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 2: Support Community Safety and Preparedness
Objective: El Segundo is a safe and prepared city.
Page 104 of 181
2023 Fire Services Automatic Aid Agreement
November 7, 2023
Page 3 of 3
PREPARED BY:
Robert Espinosa, Interim Fire Chief
REVIEWED BY:
Robert Espinosa, Interim Fire Chief
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. El Segundo and Manhattan Beach 2009 MOU
2. LACO Disaster Management Areas Map
3. Auto Mutual Aid 2018-2022
4. Automatic Aid Agreement Presentation
Page 105 of 181
MEMORANDUM OF UNDERSTANDING FOR. EXCHANGE OF EMERGENCY
SERVICES BETWEEN THE CITY OF EL SEGUNDO FIRE DEPARTMENT AND THE
CITY OF MANHATTAN BEACH FIRE DEPARTMENT
This Memorandum of Understanding is authorized by the City Council of the City of El Segundo
and the City Council of the City of Manhattan Beach. The provisions of this Memorandum shall
become effective and operational on August 1, 2009.
The purpose of this Memorandum of Understanding is to outline the procedures for carrying out
an automatic aid/initial action response by the City of El Segundo Fire Department, hereinafter
referred to as `BLS," and the City of Manhattan Beach Fire Department, hereinafter referred to
as "MHB." This Memorandum of Understanding is a guide for day-to-day operations and is not
intended to replace or adjust the California Master Mutual Aid Agreement,
AMOUNT AND TYPE OF ASSISTANCE
The exchange of fire protection services described below is intended to provide for the dispatch
of the most appropriate ELS or MHB resources to assist regular jurisdictional units with fire
emergencies occurring in the areas described below and depicted on the attached map.
RESPONSE BY ELS TO MHB
ELS Truck 32 will respond as the first due truck on structural fire alarms or other reports
of a structure fire in MHB in the area south of Rosecrans Ave. and bounded by Oak
Avenue, Parkview Avenue, and Aviation Blvd.
RESPONSE BY MHB TO ELS
None. (Per El Segundo)
Upon receipt of a structural fire alarm or other report of a structure fire in Manhattan Beach
within the automatic aid/initial action area, the South Bay Regional Communications Center
shall dispatch the proper assignment and immediately notify the El Segundo Public Safety
Emergency Communications Center, "El Segundo," and request the agreed upon assistance.
If the agreed upon automatic aid/initial response is not available or ELS's resources are
temporarily depleted, ELS is not required to respond. The Captain of ELS Truck 32 will notify
"El Segundo" dispatch when the Truck goes out of service for any reason and when the Truck
returns to service. The Captain shall direct "El Segundo" dispatch to notify "South Bay"
dispatch and MHB of the change in the Truck's status.
Page 106 of 181
COMMUNICATIONS
When ELS Truck 32 responds into MHB jurisdiction, the unit will notify "El Segundo" dispatch
that they are responding and then will turn the radio to "South Bay FD 1" and notify "South
Bay" dispatch that they are responding. On arrival at the incident, ELS Truck 32 shall notify
"South Bay" dispatch that they are on scene.
The senior officer of the first arriving unit will take necessary action dictated by the situation.
Overall command of the incident will be assumed by MHB upon its arrival at the scene. The
Captain on ELS Truck 32 will contact the Incident Commander for resource coordination and
assignment. ELS Truck 32 will be released from the incident by MHB as .soon as practical.
INCIDENT REPORTING
Each department shall be responsible for obtaining needed information to complete their reports
for incidents. ELS Truck 32 shall provide MHB appropriate information for the completion of
their incident reports.
TRAINING
Joint training will be carried out periodically for the purpose of maintaining efficient inter-
departmental coordination and'operational efficiency.
REVISIONS
This agreement shall remain operative and effective until participation is terminated by either
party. It is further agreed that either party may terminate the agreement at any time by giving
written notice to the other party at least thirty (30) days prior to the date of termination. It is
agreed that substantial reductions of the fire protection services by either agency shall be cause
for reconsideration of this agreement.
Date Kevin S. Smith, Fire Chief
El Segundo Fire Department
Ze
Scott Ferguson, Fire Chief
Maq attan Beach Fire Department
Page 107 of 181
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Page 108 of 181
South Bay Regional Public
Communications Authority
Memorandum
To: All Communications Personnel
From: Bonnie Agee, Administration Manager
Date: August 31, 2009 (Revised 11-12-2009)
Re: AUTOMATIC AID — MBFD/ESFD - REVISION
The original agreement between the Manhattan Beach Fire Department and
El Segundo Fire Department to provide automatic aid in the form of an
additional truck to a specified area has been modified effective September
1st, 2009. Run card updates for Truck 32 have been completed. Battalion
Chief Shuck is in the process of completing additional EMS response
changes that will need to be added the run cards eventually. Specifics of
the agreement with ESFD are as follows (the original agreement and map of
coverage area is also attached for your reference).
For El Segundo Fire into the City of Manhattan Beach:
ESFD Truck 32 will respond as the first in truck to structural fire
alarms or other reports of a structure fire in Manhattan Beach in the
area between Rosecrans Avenue to the north, Oak Avenue to the
west, Aviation Blvd. to the east, and Valley Drive, Parkview Avenue
and 33ra Street to the south. If T32 is unavailable for response T61
will respond followed by Torrance Fire. Effective September 1st, T32
will no longer respond south to MBB. T61 will respond as the first in
truck in this area where T32 no longer responds.
For Manhattan Beach Fire into the City of El Segundo:
• None
Copies: Supervisor (7)
Acting Supervisor (7)
Briefing Notebook
Operations Manager
FDO 1-FD02-SB 11
Page 109 of 181
Disaster Management Areas,
Cities, and Unincorporated Areas
Los Angeles County Operational Area
AREA A
AREA D
AREA E
AREA F
BEVERLY HILLS
ARCADIA
ARTESIA
AVALON
CULVER CITY
AZUSA
BELL
LONG BEACH
SANTA MONICA
BALDWIN PARK
BELL GARDENS
SIGNAL HILL
WEST HOLLYWOOD
BRADBU2Y
BELLFLOWER
CITY OF INDUSTRY
CARSON
AREA
AREA B
CLAREMONT
CERRITOS
EL SEGUNDO
AGOU7A HILLS
COVINA
CITYOFCOMMERCE
GARDENA
CALABASAS
DIAMOND BAR
COMPTON
HAWTHORNE
HIDDEN HILLS
DUARTE
CUDAHY
HERMOSABEACH
LANCASTER
EL MONTE
DOWNEY
INGLEWOOD
MALIBU
GLENDORA
HAWAIIAN GARDENS
LAWNDALE
PALMDALE
IRWINDALE
HUNTINGTON PARK
LOMITA
SANTACLARITA
LA PUENTE
LA HABRA HEIGHTS
MANHATTAN BEACH
WESTLAKE VILLAGE
LA VERNE
LA MIRADA
PALOS VERGES ESTATES
MONROVIA
LAKEWOOD
RANCHO PALOS VERDES
AREA
POMONA
LYNWOCD
REDONDOBEACH
ALHAMBRA
ROSEMEAD
MAYWOOD
ROLLING HILLS
BURBANK
SAN DIMAS
MONTEBELLO
ROLLING HILLS ESTATES
GLENDALE
SIERRA MADRE
NORWALK
TORRANCE
LA CANADA FLINTRIDGE
SOUTH EL MONTE
PARAMOUNT
MONTEREY PARK
TEMPLE CITY
PICO RIVERA
AREA H
PASADENA
WALNUT
SANTA FE SPRINGS
LOS ANGELES
SAN FERNANDO
WEST COVINA
SOUTH GATE
SAN GABRIE.-
VERNON
SAN MARINO
V4HfTTIER
SOUTH PASADENA
Legend
aDisaster Management Area
Water
City Boundary
w Perennial
Road
� Intermittent
Freeway
J�;o Dry
Highway
® Unincorporated Area
— County Road
National Forest
AREA
COORDINATOR
WORK PHONE
EMAIL ADDRESS
A
PAMELA MOTTICE-MUTER
(310) 285-1025
PMraoei(lbev Mills.org
B
DEBBIE PEDRAZZOU
(310) 42"333
AreaB@eanhlink net
JPendo@charter. n�
Brenda H@earthlmk net
AreaE@eartldmknet
C
JOFN PENIDO
(SM)789.8040
D
BRENDA HUNEMILLER
(625)9898998
E
FAN ABEL
(562)902-2388
F
CASEY CFEL
(5132) 570,9251
Casey Che1QIongb—t g-
O
MIKE MARTINET
(310)372a8M
A—G@earthinknet
H
LAMY MEYERHOFER
(213)4844814
Larry. Meyerhoter@lecily-org
a ioa,�
Coast,
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Prepared by CEO Office of Emergency Management
Automatic and Mutaul Aid
Given and Received
2018 to 2022
ruu %J1VC11
Manhattan Beach
cvio
Total Units
103
Total Incidents
63
Incident Type
#
BC31
Structure Fire
36
Hazardous Materials
1
E31
Rescue
Structure Fire
1
5
Rescue
4
E32
Hazardous Condition
Structure Fire
1
24
R31
Rescue
Structure Fire
2
0
T32
Rescue
Structure Fire
7
9
Major Traffic Accident with Injuries
Hazardous Condition
Total
Rescue
Major Traffic Accident with Injuries
3
R32
2
7
1
61M
Total
Aid Received
2018
Manhattan Beach
Total Units
78
Total Incidents
76
Incident Type
#
BC21
IStructure Fire
39
Commercial Fire Alarm
8
Natural Gas Leak
2
E21
Structure Fire
9
Rescue
1 4
Hazardous Condition
1
Total
1
E22
Structure Fire
18
Rescue
4
Tota I
2
R21
Structure Fire
0
Rescue
28
Vehicle Accident
4
Total
3
Page 111 of 181
Aid Given
Manhattan Beach
2019
Total Units
104
Total Incidents
54
Incident Type
#
BC31
IStructure Fire
Assault Victim
MMMMA Total
Structure Fire
Rescue
35
is=
E31
1
7
1
Vehicle Accident
Brush Fire
Structure Fire
1
�E3
1
22
Major Traffic Accident with Inujures
1
R31
Assault Victim
Structure Fire
1
0
T32
Rescue
Structure Fire
2
12
Major Traffic Accident with Injuries
10
R32
Investigation
lRescue
1
7
Vehicle Accident
2
Aid Received 2019
Manhattan Beach
Tntal Units 109
Total Incidents 71
Incident Type #
Structure Fire 34
BC21
Vehicle Fire
2
Commercial Fire Alarm 3
Total
E21 Structure Fire 10
Rescue
1
E22
Hazardous Condition
Structure Fire
1
29
Rescue
3
Elevator Entrapment
1
Commercial Fire Alarm
1
Hazardous Materials
1
R21
Vehicle Fire
Structure Fire
1
1
Rescue
16
Vehicle Accident
3
Hazardous Condition
1
Page 112 of 181
Aid Given
Manhattan Beach
2020
Total Units
124
Total Incidents
62
Incident Type
#
BC31
Structure Fire
39
Ocean Rescue
1
E31
Rescue
Structure Fire
1
6
Rescue
4
Hazardous Condition
1
E32
Residential Fire Alarm
Vehicle Accident
Vehicle Fire
Structure Fire
1
1
1
17
4
Rescue
Commercial Fire Alarm
Residential Fire Alarm
Major Traffic Accident with Injuries
Vehicle Accident
1
1
1
1
Total 25
lRescue I 6
Total
Structure Fire 28
R31
T32
Major Traffic Accident with Injuries 2
Commercial Fire Alarm 1
Total 31
Rescue 6
Major Traffic Accident with Injuries 1
R32
imm
Total 7
Aid Received 2020
Manhattan Beach
Total Units 93
Total Incidents 62
Incident Type #
BC21 Structure Fire 32
Natural Gas Leak 1
Commercial Fire Alarm 1
Total
E21 Structure Fire
10
Elevator Entrapment
1
Commercial Fire Alarm
1
Rescue
1
E22
Public Assist
Structure Fire
1
21
Rescue
3
Natural Gas Leak
1
R21
Brush Fire
Structure Fire
1
2
Rescue
15
Vehicle Accident
1
Major Traffic Accident with Injuries
1
Page 113 of 181
Aid Given
Manhattan Beach
2021
Total Units
100
Total Incidents
62
Incident Type
#
BC31 Structure Fire
Major Traffic Accident with Injuries
31
1
61EE
a Total
Structure Fire
Rescue
Hazardous Condition
E31
5
3
1
E 3 2
Residential Fire Alarm
Vehicle Accident
Istructure Fire
Rescue
Rescue
Vehicle Accident
Major Traffic Accident with Injuries
Structure Fire
Structure Fire
1
1
15
R31
4
2
T32
1
1
3
20
Major Traffic Accident with Injuries
6
Hazardous Condition 1
Rescue 1
Residential Fire Alarm 1
Total 29
Rescue
Major Traffic Accident with Injuries60= 1
Total 2
R32
Aid Received 2021
Manhattan Beach
Total Units 91
Total Incidents
62
Incident Type
#
BC21
Structure Fire
21
Major Traffic Accident with Injuries
5
Brush Fire
1
Investigate
1
Assault Victim Major
1
Commercial Fire Alarm
2
Total
5
Str7ucture Fire
E21
Investigate
1
Commercial Fire Alarm
2
Rescue
4
E22
Structure Fire
21
Rescue
3
Natural Gas Leak
1
Brush Fire
1
R21
Structure Fire
1
Rescue
17
Vehicle Accident
3
Major Traffic Accident with Injuries
1
Page 114 of 181
Aid Given
2022
Manhattan Beach
Total Units
118
Total Incidents
91
Incident Type
#
BC31
Structure Fire
17
Major Traffic Accident with
Ocean Rescue
Injuries 1
1
E31
ML
Structure Fire
Rescue
Hazardous Condition
Commercial Fire Alarm
2
6
2
1
Total 11
E32
Structure Fire
21
Rescue
2
Hazardous Conditions
1
Natural Gas Leak 2
Major Traffic Accident with Injuries 1
otal 27
R31!!!
Rescue
Vehicle Accident
13
3
Structure Fire
21
EM
Tota 1 18
T32
Istructure Fire
19
Major Traffic Accident with
Hazardous Condition
Injuries 7
1
Tota 1 27
R32
IRescue 15
Major Traffic Accident with Injuries 1
is=
otal 16
Aid Received ,2022
Manhattan Beach
Total Units 162
To al 92
Incident Type #
BC21 Structure Fire 30
Major Traffic Accident with Injuries
Brush Fire
Hazardous Materials
Natural Gas Leak
Rescue
Other
Multi -Victim Accident
Assault Victim Major
Investigation
otal
Structure Fire
5
5
3
1
1
2
1
1
E21
1
33
Investigate
1
Vehicle Fire
1
Multi -Victim Accident
1
E22
Rescue
Structure Fire
3
24
Vehicle Fire
1
Rescue
Multi -Victim Accident
Investigate
Brush Fire
Total
Structure Fire
Rescue
otaI
5
1
2
R21
2
3
6EM
35
Page 115 of 181
CITY OF
EL EGUNDO
Automatic and Mutual Aid
Agreement 2023
Cities of El Segundo and Manhattan Beach
CITY OF
EL EGUNDO
What Is and Purpose of
Automatic Aid
10/5/2023 City of El Segundo 1 350 Main St. El Segundo, CA 90245
CITY OF
EL EGUNDO
fi[l7mf►"ZIyal
What Is and Purpose of
Mutual Aid
City of El Segundo 1 350 Main St. El Segundo, CA 90245
CITY OF
EL EGUNDO
I Segundo's History of Aid
Agreements
10/5/2023 City of El Segundo 1 350 Main St. El Segundo, CA 90245
CITY OF
EL EGUNDO
Aid by the Numbers
10/5/2023 City of El Segundo 1 350 Main St. El Segundo, CA 90245
Aid Given By and Aid Received
2018 to 2022
Aid Given by Manhattan Beach 2018
Total Units 13
6
Totallncidents 3
Aid Given By Manhattan Beach 2019
Total UnWW04�
Total Incidents 54
Aid Given By Manhattan Beach 2020
Total nits
Total Incidents 62
Aid Given By Manhattan Beach 2021
Total Units 100W
Total Incidents 62
Aid Given By Manhattan Beach 2022
Total Units
Total Incidents
5 year 549
5 year 332
Aid Received 2018
80 Totallncident 76
Aid Received 2019
Total Units
Total Incidents
Aid Received 2020
Total Units
Total Incidents
Aid Received 2021
Total Units
Total Incident
S��
Aid Received 2022
Total Uni 2
Totallncident 92
5 YE3N 32
5 year 363
Page 121 of 181
CITY OF
EL EGUNDO
Questions?
10/5/2023 City of El Segundo 1 350 Main St. El Segundo, CA 90245
E1,; EGUN1)0
TITLE:
City Council Agenda Statement
Meeting Date: November 7, 2023
Agenda Heading: Staff Presentations
Item Number: D.14
Plans and Specifications for the Urho Saari Swim Stadium "The Plunge" Renovation
Project
RECOMMENDATION:
1. Adopt the attached resolution authorizing the Public Works Director, or designee,
to approve the plans and specifications for the construction of Urho Saari Swim
Stadium "The Plunge" Renovation Project (No. PW 24-02), pursuant to
Government Code § 830.6 and El Segundo Municipal Code Section 1-7C-11.
2. Authorize staff to advertise the project for construction bids.
3. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
Additional Appropriation in FY 2023-24: None
Account Number(s): 301-400-8186-8236 (Plunge Rehabilitation) & 702-233-5101-5418
(Trust Fund for Plunge Rehab Reserve)
Budgeted Amount:
$5,000,000 (General Fund Budget — Plunge Rehabilitation) plus $2,500,710 Trust Fund
Reserve (Chevron Contribution - $500,000, L.A. Chargers Headquarters Agreement -
$2,000,000, $710 — Interest), for a total of $7,500,710.
The current balance is $5,387,120 ($1,015,000 has been encumbered for design
services, and $1,098,590 has been encumbered for construction management).
Approximately $10M is expected to be available for the construction of this project in FY
2024-25 as follows:
$5,387,120 current balance
$2,500,000 — City General Fund Budget — Plunge Rehabilitation (FY 2024-25)
Page 123 of 181
Plans and Specifications for the Urho Saari Swim Stadium "The Plunge"
Renovation Project
November 7, 2023
Page 2 of 5
$1,000,000 — L.A. Chargers Headquarters (Ordinance #1631) - $2,000,000 has been
paid to date and is included in the current balance above.
El Segundo Unified School District will contribute the lesser of $1,000,000 or 24% of the
facilities renovation cost after the project is complete (Agreement #5586).
At this time, the project cost is estimated to be $13 million. Upon completion of the
bidding process, the actual cost will be identified and staff will return to City Council with
an update on additional funding needs, including private fundraising contributions.
BACKGROUND:
For the conceptual phase in FY 2020-21, the City hosted community surveys, a virtual
community meeting, and stakeholder meetings with staff and Recreation and Parks
Commission members to assist in guiding the conceptual design based on the results of
the needs assessment. The community engagement sessions identified amenity and
programming priorities, which focused on improvements to the entryway, changing
rooms, bathrooms, American with Disabilities Act (ACA) compliance, and lighting. In
June 2021, the conceptual plan was presented to City Council with a consensus to
proceed into the design phase of renovating the facility.
On October 18, 2022, the updated design, with a cost estimate of $11.6M, was
presented to City Council with modifications to the June 2021 design as follows:
• Two lifts (elevators) had to be added to meet the American Disability Act (ADA)
requirements.
• The restrooms and the entrance lobby on the first floor had to be modified as a
result of adding the two lifts.
• The entrance facade of the building had to be saved due to the historical nature
of the facility.
• One room had to be added to accommodate the IT -related components.
• A Fire Alarm System had to be added, per Fire Marshall.
• An exit door needed to be added, per Fire Marshall.
• The architect's recommendation to modify the lay -out for the locker
rooms/showe rs/restrooms which would facilitate better circulation
In the discussion at the October 18, 2022 Council meeting, the City Council directed
staff to find elements that could be eliminated from the design to reduce the cost of the
project and bring back an updated presentation. The reduced scope presentation was
brought back to City Council on January 17, 2023. The City Council opted to leave the
items in the scope of the project and directed staff to promptly proceed with the design.
During the design phase, several site investigations were conducted to aid in preparing
the final design, including leak detection of the pool piping, ground -penetrating radar
Page 124 of 181
Plans and Specifications for the Urho Saari Swim Stadium "The Plunge"
Renovation Project
November 7, 2023
Page 3 of 5
testing of the pool shell, roof core testing, and storm drain investigation. Additionally,
pool mechanical equipment was thoroughly reviewed and selected, and the locker room
layout was rearranged to provide a private family room. An updated presentation of the
final design was provided to City Council on June 30, 2023.
Furthermore, on August 15, 2023, the City entered into an agreement with KOA
Corporation for Construction Management Services for the Urho Saari Swim Stadium.
Planning Commission Public Hearing
It is to be noted that on May 17, 1994, the City Council adopted Resolution No. 3866
approving Environmental Assessment No. EA-338 and Historic Preservation No. HP 94-
01, designating "Urho Saari Swim Stadium" a designated local cultural resource for its
association with the legendary swimming and water polo coach, Urho Saari, and an
excellent example of Works Projects Administration Art Moderne style architecture.
Pursuant to ESMC 15-14-5(A), a designated cultural resource requires the approval of a
Certificate of Appropriateness (CA) from the Planning Commission before a building
permit can be issued to begin working on the exterior building renovations. As a result,
an application for an Environmental Assessment (EA-1343) and Certificate of
Appropriateness (CA 23-01) was submitted to the City's Planning Division.
On September 28, 2023, a public hearing was held at the Planning Commission to
review and consider the project's application for conformity with the El Segundo
Municipal Code, consistency with the General Plan, and the review of the project's
environmental impacts under the California Environmental Quality Act (CEQA). The
Planning Commission adopted a resolution on September 28, 2023, approving
Environmental Assessment No. EA-1343 and Certificate of Appropriateness No. 23-01
for the Urho Saari Swim Stadium.
DISCUSSION:
The 90% design plans were formally submitted to the City's Community Development
Department on August 28, 2023. City staff promptly reviewed the plan set and provided
corrections to ensure the plans comply with code requirements. The architect, Arcadis
(formerly known as IBI Group), is addressing the comments and is scheduled to have
100% final plans by mid -November.
At the same time, the 90% plans were also submitted to the Los Angeles County
Department of Public Health (LACDPH) for review and approval of the pool design.
The LACDPH review timeline is approximately 4-6 weeks. A response to the submittal
has not been received at this time.
Since this item is presented to the City Council prior to the final completion of
Page 125 of 181
Plans and Specifications for the Urho Saari Swim Stadium "The Plunge"
Renovation Project
November 7, 2023
Page 4 of 5
construction plans and specifications, delegation for approval of the Project is
requested. Government Code § 830.6 provides design or plans immunity to a local
agency where the legislative body or designated employee approves the design or
plans in advance of construction.
El Segundo Municipal Code ("ESMC") § 1-7C-11 authorizes the Public Works Director
or City Council to approve the Project's design or plans in advance of construction
pursuant to Government Code § 830.6.
The proposed resolution would authorize the Public Works Director, or designee to
review and potentially approve the Project's design and plans, under his or her
discretion, pursuant to state and local law. The Public Works Director, or designee,
must approve the Project's design and plans to determine consistency with the
applicable standards and requirements before any Project construction begins. The
proposed resolution would also establish a Project payment account for purposes of the
contract documents administering the Project. Finally, the resolution would allow the
Public Works Director, or designee, to act on the City's behalf in approving any
alterations or modifications of the approved design and plans.
Staff respectfully ask that the City Council approve the actions as recommended.
With City Council's direction, the schedule to receive bids and award the construction
contract for the Urho Saari Swim Stadium "The Plunge" Renovation Project is the first
quarter of the year 2024.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 4: Develop and Maintain Quality Infrastructure and Technology
Objective 4A: El Segundo's physical infrastructure supports an inviting and safe
community.
Objective 4B: El Segundo's technology supports effective, efficient and proactive
operations.
PREPARED BY:
Cheryl Ebert, Senior Civil Engineer
REVIEWED BY:
Elias Sassoon, Public Works Director
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
PW 24-02 Plunge Adopt Plans & Specifications Resolution
Page 126 of 181
Plans and Specifications
Renovation Project
November 7. 2023
Page 5 of 5
for the Urho Saari Swim Stadium "The Plunge"
Page 127 of 181
RESOLUTION NO. _
A RESOLUTION AUTHORIZING THE PUBLIC WORKS DIRECTOR, OR
DESIGNEE, TO APPROVE THE PLANS AND SPECIFICATIONS FOR
THE CONSTRUCTION OF URHO SAARI SWIM STADIUM / PLUNGE
RENOVATION PROJECT (NO. PW 24-02), PURSUANT TO
GOVERNMENT CODE § 830.6 AND EL SEGUNDO MUNICIPAL CODE
SECTION 1-7C-11 AND ESTABLISHING A PROJECT PAYMENT
ACCOUNT.
The City Council of the city of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. The City retained Arcadis, formerly known as IBI Group, ("Consultant") as
the architect to design and prepare plans for the Urho Saari Swim Stadium
/ Plunge Renovation Project, City Public Works Department project no. 24-
02 (the "Project");
B. Government Code § 830.6 provides design or plans immunity to a loca
agency where the legislative body or employee approves the design or
plans in advance of construction.
C. El Segundo Municipal Code ("ESMC") § 1-7C-11 authorizes the Public
Works Director or City Council to approve the Project's design or plans in
advance of construction pursuant to Government Code § 830.6.
D. The Consultant has informed the City Engineer that Project's plans are
nearing completion.
E. The City Council wishes to obtain the immunities set forth in Government
Code § 830.6 with regard to the Project's plans and construction.
SECTION 2: Design Immunity Determination Authorization.
A. The City Council authorizes the Public Works Director or designee to
review and potentially approve the Project's design and plans, under his or
her discretion, pursuant to Government Code § 830.6 and ESMC § 1-7C-
11.
B. The Public Works Director, or designee, must approve the Project's
design and plans to determine consistency with the applicable standards
and requirements before any Project construction begins.
C. The Public Works Director, or designee, is authorized to act on the City's
behalf in approving any alterations or modifications of the approved design
and plans.
Page 1 of 2
Page 128 of 181
D. The approval and authorization granted by this Resolution is intended to
avail the City of the immunities set forth in Government Code § 830.6.
SECTION 3: Project Payment Account. For purposes of the contract documents
administering the Project, the City Council directs the City Manager, or designee, to
establish a fund containing sufficient monies from the current fiscal year budget to pay
for the Project ("Project Payment Account"). The Project Payment Account is the sole
source of funds available for the Contract Sum, as defined in the Contract Document
administering the Project.
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution.
SECTION 5: This Resolution will become effective immediately upon adoption.
PASSED AND ADOPTED this 7th day of November, 2023.
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
-31
Drew Boyles, Mayor
Joaquin Vazquez, Assistant City Attorney
Page 2 of 2
Page 129 of 181
City Council Agenda Statement
F I, F, G t I) O Meeting Date: November 7, 2023
Agenda Heading: Staff Presentations
Item Number: D.15
TITLE:
Establish the Environmental Programs Manager At -Will Classification, Adopt
Classification Specification, Examination Plan, and Basic Salary Range
RECOMMENDATION:
1. Approve establishment of the Environmental Programs Manager At -Will
classification.
2. Adopt the classification specification and examination plan for the Environmental
Programs Manager At -Will.
3. Adopt a resolution establishing the basic salary range for the Environmental
Programs Manager At -Will position.
4. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
The selection process to fill the Environmental Programs Manager position will require a
recruitment which is planned to be completed by the early part of the 2024 calendar
year. The fiscal impact will depend on the placement in the salary range of the selected
individual. The maximum fiscal impact of salary and benefits for this position for a full
fiscal year is approximately $220,000-1 the fiscal impact for FY 2023-24 is approximately
$110,000.
Additional Appropriation: Staff is requesting an additional appropriation of $110,000 in
FY 2023-24 for the establishment of the Environmental Programs Manager position to
the following account:
$110,000 to 001-400-4304-4101 (Salaries Full Time).
BACKGROUND:
Page 130 of 181
Environmental Programs Manager At -Will
November 7, 2023
Page 2 of 3
On May 16, 2023, a special City Council meeting was held to conduct a Strategic
Planning Workshop. During this meeting, a public comment was heard regarding the
creation of a City of El Segundo staff position to address environmental concerns.
Further discussion of the time devoted by the Public Works Director and
Communications staff towards environmental issues continued during the review of the
top City Council Priorities for 2023-2024 including, "Address quality of life issues
pertaining to homelessness, graffiti, noise, crime, air quality and other concerns."
DISCUSSION:
The City of El Segundo has industrial neighbors that contribute to residents' concerns
about air quality and other environmental issues. In July 2021, the Hyperion
Wastewater Treatment Plant experienced a catastrophic spill which significantly
increased these concerns. The Public Works Director and Communications/City
Manager's Office staff estimated that during the time of the incident, they regularly spent
15-20% and 50-75% of their time respectively working on issues related to this matter.
The City engaged the services of a consultant and a lobbyist to work with the regulatory
agencies and local and state government officials on items specially related to the
Hyperion spill. As a result, the City was successful in introducing Assembly Bill 1216
which was signed into law by the Governor on October 10, 2023. This law requires
wastewater treatment plants, such as the Hyperion Wastewater Treatment Plant, to
conduct regular air quality monitoring and report data to the public in real time.
While the Hyperion spill could be considered an outlier event, El Segundo residents rely
on the City to address quality of life issues and serve as their advocate and
environmental watchdog. Establishing a City staff position that is intentionally focused
on environmental issues such as sustainability, conservation, and clean energy
programs, studies, initiatives, and work plans; commercial and solid waste
collection/recycling and disposal; and air quality programs is in alignment with the Top
City Council Priorities and Strategic Plan Goals.
At this time, funding for the position would be from the general fund. However, in the
future, the City may shift current funding budgeted for the consultant and lobbyist to
offset the fiscal impact of this new position. The Environmental Programs Manager, like
other City manager -level positions, would be established as an unrepresented "At -Will"
position in the Management and Confidential Series.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 1: Enhance Customer Service, Diversity, Equity, Inclusion and Communication
Objective 1A: El Segundo provides unparalleled service to all customers.
Objective 1 B: El Segundo's engagement with the community ensures excellence.
Page 131 of 181
Environmental Programs Manager At -Will
November 7, 2023
Page 3 of 3
Goal 2: Support Community Safety and Preparedness
Objective 2A: El Segundo is a safe and prepared community.
Goal 3: Promote a Quality Workforce Through Teamwork and Organizational
Efficiencies
Objective 3A: El Segundo is an employer of choice and consistently hires for the future,
with a workforce that is inspired, world -class, engaged and innovative.
PREPARED BY:
Rebecca Redyk, Human Resources Director
REVIEWED BY:
Rebecca Redyk, Human Resources Director
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. Environmental Programs Manager Job Specification
2. Environtmental Programs Manager Examination Plan
3. Resolution Establishing Basic Salary Range Environmental Programs Manager
At -Will
Page 132 of 181
Environmental Programs Manager (At -Will)
DEFINITION: Develops, manages, coordinates, and administers environmental sustainability
programs, studies and initiatives in support of City initiatives and work plans; manages
Residential and Commercial Solid Waste Collection/Recycling and Disposal Services, interacts
with industrial /Wastewater treatment plant within/adjacent to the City regarding environmental
issues and coordinates with Air Quality Management District (AQMD) regarding compliance to
the rules/regulations, coordinates projects involving staff, project teams, consultants, and other
parties; prepares Requests for Proposals (RFP's), Staff Reports, program budgets and
manages related contracts; and makes presentations and works with a variety of external
representatives.
DISTINGUISHING CHARACTERISTICS: This position will not provide services as it relates to
preparing, analyzing or commenting on projects subject to the California Environmental Quality
Act (CEQA) or National Environmental Policy Act and/or that will be reviewed by the Planning
Commission, except for work and maintenance activities issues that are solely City projects and
not related to private developments. If these limited projects are subject to Planning
Commission review, then they shall not be submitted to the Environmental Committee for its
review, comment or action.
SUPERVISION RECEIVED AND EXERCISED: Receives direction from the Director of Public
Works. May provide direct or technical and functional supervision to City staff and/or
volunteers.
ESSENTIAL JOB FUNCTIONS: Essential functions, as defined under the Americans with
Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other
characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY and is not a
comprehensive listing of all functions and tasks performed by positions in this class.
The Environmental Programs Manager is competent in performing the below duties. Incumbents
may not perform all the listed functions and/or may be required to perform additional or different
functions from those below, to address business needs or changing business practices:
Characteristic Duties and Responsibilities:
Positions in this classification typically perform a full range of duties at a level of complexity
represented by the following types of responsibilities:
Develops, evaluates the feasibility of, and implements sustainability programs, studies or
initiatives related to climate change planning and development, energy efficiency
measures, water conservation programs, expansion of recycled water usage for parks
and landscaping, stormwater quality, wastewater programs, electric vehicle charging
stations; researches environmental issues and policies having regional and broader
impacts and develops related work plans and manages related contracts;
Manages the City's Solid Waste Collection/Recycling and Disposal Services; interacts
with the CalRecycle and the City's vendor to ensure CalRecycle rules, regulations, and
requirements are adhered to and the City remains in good standing; represents the City
in Los Angeles Regional Agency (LARA), develops RFP's for selection of vendors for
solid waste consulting and solid waste haulers; leads ;reviews all reports to CalRecycle,
responds to complaints regarding trash haulers; maintains analytics for shredding
Page 133 of 181
City of El Segundo
Environmental Programs Manager (At -Will)
Class Code: XXXX
events, bulk trash pick-ups, composting; and interacts with solid waste haulers for
various city needs;
• Interacts with AQMD and all industrial facilities within the City as well as adjacent
wastewater treatment plant to ensure that all the City and AQMD 's rules and regulations
are adhered to; responds to any and all complaints regarding these facilities such as
odor, gas emissions, noise, waste disposals and other complaints;
• Administers and monitors the City's compliance with local, state, and federal regulations
for the Underground Storage Tanks (UST) program for City fuel site, construction
projects, and fuel testing operations. Maintains program records and prepares status
and activity reports as required;
• Participates in developing and administering program and project budgets, including
researching assumptions, practices, specifications, and requirements, and determining
appropriate funding and expenditure levels for environmental programs;
• Researches and analyzes new sustainable best practices, pending legislation and recent
Federal and State regulations for the City to enhance environmental participation;
prepares letters and resolutions in support of regional, Statewide, and federal
environmental policies;
• Researches and evaluates significance of factors, trends; conducts extensive data
analyses to report upon project status and the overall direction of the City's
environmental programs;
• Develops and facilitates community -wide events to raise awareness of climate change,
pollution prevention, energy efficiency, water conservation, sustainable landscapes,
healthy living, and other initiatives; leads or participates in environmental sustainability-
related public information and outreach functions with residents, school representatives,
business representatives, and other parties;
• Develops training workshops and makes presentations on environmental programs to
outside organizations such as City associations, civic groups, regional agencies,
partnership agencies, and other parties;
• Prepares and presents City Council staff reports, technical reports, and correspondence;
and maintains City's webpage with resources, news items, events, notices, and links to
relevant municipal programs;
• Serves as departmental or City representative in interdepartmental, community,
regional, and professional meetings; coordinates information requests and provides
status updates to the City Council and community; interacts with businesses and
vendors regarding City's environmental policies and goals.
• Ensures the City's compliance with local, state and federal regulatory agencies as
relates to environmental sustainability government codes and practices;
Page 134 of 181
City of El Segundo
Environmental Programs Manager (At -Will)
Class Code: XXXX
• Seeks, obtains, and administers grant funding for environmental projects and programs;
prepares grant applications and performance reports;
• Works proactively and resourcefully to complete projects and assignments in a timely
manner;
• Keeps the Public Works Director informed of projects, projected projects, problems, and
opportunities of which the department head may not be aware.
• Provides customer service to applicants, participants and the general public; acts as an
information source regarding assigned programs; provides feedback to direct user
groups, staff and volunteers, as appropriate;
• Receives, researches and resolves complaints by program participants and the public;
refers complainants to department head as appropriate;
• Attends City Council and Commission meetings as needed;
• Provides administrative support as needed;
• Regularly and predictably attends work; and
• Performs related duties as assigned.
KNOWLEDGE, SKILLS AND OTHER CHARACTERISTICS:
To perform this job successfully, an individual must be able to perform each essential function.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Knowledge of:
• Principles, procedures, standards, practices, trends and information sources in the field
of municipal solid waste management, wastewater, stormwater, and environmental
programs and strategic planning;
• State, federal and local laws and regulations concerning solid waste management,
wastewater, stormwater, and environmental programs;
• Principles of sustainability and community environmental protection strategies;
• Principles and practices of municipal administration, project management, policy
development and evaluation, and contract and grant administration;
• Principles and techniques of budget development and administration;
• Effective business communications and proper English usage, syntax, grammar and
punctuation;
Page 135 of 181
City of El Segundo
Environmental Programs Manager (At -Will)
Class Code: XXXX
• Reporting presentation techniques and principles of employee supervision and
evaluation;
• Modern office practices, procedures, methods, and equipment;
Skill in:
• Analyzing problems, identifying alternative solutions, projecting consequences or of
proposed actions and implementing recommendations in support of goals;
• Understanding, interpreting, and applying complex regulations, procedures, and
guidelines;
• Exercising sound judgment and making decisions in accordance with established laws,
regulations, ordinances, departmental policies and procedures;
• Leading, organizing, and coordinating projects, plans, studies, and contracts;
• Conducting complex research and analysis of laws, regulations, agreements, policies,
and standards related to the City's environmental programs, services, and initiatives;
• Presenting data and concepts in a clear and concise manner;
• Organizing and prioritizing work to meet deadlines;
• Working under pressure, handling significant problems and tasks that arise
simultaneously and/or unexpectedly;
• Supervising, motivating and evaluating staff and volunteers;
• Using personal computers and office related software;
• Skill understanding and following directions and instructions;
• Communicating effectively both orally and in writing;
• Appearing for work on time;
• Following directions from a supervisor;
• Understanding and following posted work rules and procedures;
• Accepting constructive criticism;
• Establishing and maintaining effective working relationships with those encountered in
the course of the work; participating in selecting, training, supervision and evaluation of
professional, technical/support staff and volunteers;
• May be required to work evenings and extended hours.
QUALIFICATIONS:
Page 136 of 181
City of El Segundo
Environmental Programs Manager (At -Will)
Class Code: XXXX
A combination of experience and training that would likely provide the required knowledge, skills
and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be:
Experience: Five (5) years of responsible analytical and professional experience involving
analysis, supervisory duties, report preparation, and administrative studies, is required, including
two (2) years of recent experience specific to environmental programs.
Education: Bachelor's degree from an accredited four-year college or university with a major in
Environmental Affairs, Public Policy, Governmental Affairs, or a related field is required. A
Master's degree in Public Administration or a related field is desirable.
License/Certificates: Due to the performance of some field duties which requires the
operation of a personal or City vehicle, valid and appropriate California driver's license and
acceptable driving record are required.
Working Conditions: Work is routinely performed in an office environment or program facility
environment.
Disaster Service Worker: In accordance with Government Code Section 3100, City of El
Segundo employees, in the event of a disaster, are considered disaster service workers and may
be asked to respond accordingly.
The City of El Segundo is an Equal Opportunity Employer, committed to supporting Diversity,
Equity, and Inclusion initiatives to build and sustain an environment that values diversity,
welcomes opportunities to engage and understand others, and fosters a sense of belonging.
Management & Confidential
Established: November 7, 2023
Page 137 of 181
Examination Plan
Environmental Programs Manager (At -Will)
Open -Competitive and/or Closed Promotional
Structured Technical and/or Career Preparation Interview Weighted 100%
May include a structured writing/analysis skills test; and/or other professional skills
examination included within the overall applicant testing process, as may be deemed
appropriate.
November 7, 2023
Page 138 of 181
RESOLUTION NO.
A RESOLUTION ESTABLISHING BASIC MONTHLY SALARY RANGE
FOR A FULL-TIME JOB CLASSIFICATION
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council approves the following basic salary ranges:
Classification
Salary Range
Environmental Programs Manager (At -Will) $10,070.98 - $12,810.29 Monthly
SECTION 2: Authority. The City Manager or his designee is authorized to take any steps
necessary in order to effectuate this Resolution.
SECTION 3: Construction. This Resolution must be broadly construed in order to achieve
the purposes stated in this Resolution. It is the City Council's intent that the provisions of
this Ordinance be interpreted or implemented by the City and others in a manner that
facilitates the purposes set forth in this Resolution.
SECTION 4: Severability. If any part of this Resolution or its application is deemed invalid
by a court of competent jurisdiction, the City Council intends that such invalidity will not
affect the effectiveness of the remaining provisions or applications and, to this end, the
provisions of this Ordinance are severable.
SECTION 5: The City Clerk is directed to certify the adoption of this Resolution; record
this Resolution in the book of the City's original resolutions and make a minute of this
adoption of the Resolution in the City Council's records and the minutes of this meeting.
SECTION 6: This Resolution is effective November 7, 2023 and will remain effective
unless repealed or superseded.
PASSED AND ADOPTED this 7t" day of November, 2023.
Drew Boyles,
Mayor
Page 139 of 181
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
Is] IVice] 00�40till►1�Z��
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved and
signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said
Council held on the day of , 2023, and the same was so passed and adopted
by the following vote:
AYES-
NOES -
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
Mark D. Hensley, City Attorney
Page 140 of 181
City Council Agenda Statement
Meeting Date: November 7, 2023
F I, F, G t I) O Agenda Heading: Committees, Commissions and Boards
Presentations
Item Number: E.16
TITLE:
Diversity, Equity and Inclusion Committee 2023-24 Work Plan
RECOMMENDATION:
1. Review and approve the Diversity, Equity and Inclusion (DEI) Committee's 2023-
24 Work Plan.
2. Direct staff to work with the Diversity, Equity and Inclusion Committee to
implement recommended activities.
3. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
There will be direct and indirect fiscal impacts to the City's General Fund, including staff
time and possibly funds for additional community engagement activities, if approved. If
there are greater financial needs, staff will return to the City Council for separate budget
appropriation requests.
BACKGROUND:
The City Council directed staff to establish a new DEI Committee to address the El
Segundo residents' concerns about local racial diversity issues, inclusion, police policy,
experiences at local schools, and other matters at its June 16, 2020 meeting. The City
Council asked the DEI Committee to focus on citywide organization, public safety, the
local economy, and the community at large. The DEI Committee established four
subcommittees to research each of the study topics and presented their fourth report
from the Community at Large Subcommittee at the May 2, 2023 City Council meeting.
After the DEI Committee's Community at Large Report was presented to the City
Council, they were instructed to create a work plan to address the findings of that
report.
Page 141 of 181
DEI Committee Work Plan
November 7, 2023
Page 2 of 2
DISCUSSION:
The attached DEI Committee 2023-24 Work Plan includes activities and goals the
committee has created to implement their findings for City Council's consideration.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 1: Enhance Customer Service, Diversity, Equity, Inclusion and Communication
Objective 1A: El Segundo provides unparalleled service to all customers.
Objective 1 B: El Segundo's engagement with the community ensures excellence.
PREPARED BY:
Brandee Thornton, Sr. Admin Specialist
REVIEWED BY:
Aly Mancini, Recreation, Parks and Library Director
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. DEI Priorities and Work Plan.102623 vD
Page 142 of 181
-1-
ELSEGUNDO
CITY OF EL SEGUNDO — DEI COMMITTEE
Team Structure & Priorities
MISSION & VISION
The DEI Committee is committed to listening and advising with an equity lens to help foster a healthy, just and
inclusive El Segundo, instilling a sense of understanding, healing and belonging for all who live, work and play
here.
The Committee engages the community, identifies inequities and disparities, and addresses outdated, harmful
narratives.
The Committee moves forward with urgency and purpose, allyship and collaboration, to support transparent,
deliberate and actionable solutions that will remedy inequities and serve our diverse community.
BACKGROUND
The City of El Segundo's Diversity, Equity & Inclusion (DEI) Committee was established by City Council in
October 2020. Its purpose is to inspire and activate efforts to integrate diversity, equity and inclusion into City
of El Segundo decisions, service delivery and policies to improve the well-being of the entire El Segundo
community.
COMMITTEE STRUCTURE & PRIORITIES 2023-2024
This outlines the proposed DEI committee structure and priorities for November 2023 to end of September
2024.
There will be three teams (subcommittees). All committee members will be encouraged to participate in ESPD
Community Police Academy, ESFD ride-alongs and DEI trainings, and promote and support all DEI
events/campaigns.
Page 1 of 2
Page 143 of 181
CITY OF
ELSEGUNDO
DATA & RESOURCES TEAM
Lead: Genesis Jackson
Members: Emily Atmore, Shad McFadden
Point of contact for public safety, surveys, data collection/analysis and DEI trainings/resources.
1. Community Briefing — Q1 2024. Partner with Chief Bermudez/ESPD on one community briefing.
Brainstormed ideas include ALPRs, RIPA or a general overview on the "state of the ESPD."
2. Online Resources & Data — Q4 2023 and ongoing. Continue to promote the DEI survey and build
upon the resources offered on the City website with info on DEI trainings, videos, articles, books,
movies, documentaries, websites and other helpful educational resources for the City/community to
access and use. This is DEI's online "home" to calls for action and resources to point to when making
proclamations, addressing DEI in speaking engagements, etc.
CITY ENGAGEMENT TEAM
Lead: Valerie Green
Members: Lewis Hill
Point of contact for City (HR, City Council) and local businesses.
3. DEI Award — Q1/02 2024. Help to develop process for a DEI-specific award as part of the ES
Community Service Awards. Key audiences include local businesses and community -at -large.
4. City Events — Ongoing. Continue to build partnerships with City departments and others, such as
South Bay Community Coalition Against Hate (SBCCAH), staying available for discussion of any city
policies, practices, and activities as they relate to DEI. Continue to participate in current City events such
as United Against Hate Week and Festival of Holidays.
COMMUNITY RELATIONS TEAM
Lead: TBD
Members: Genesis Jackson, Lewis Hill, Valerie Green
Point of contact for the City proclamations, community -at -large and community engagement activities.
5. Community Panel Discussion — Q2 2024. Partner with an El Segundo -based
group/company/corporation (such as EDC) on one panel discussion on a DEI topic (similar to the
Aerospace Corporation panel we hosted a couple years ago).
6. Community Liaisons — Q1 2024 and ongoing. Build and maintain community partnerships and
liaisons, including with ESUSD and other local businesses and organizations. Community liaisons could
help inform DEI initiatives and support proclamations and other DEI-related activities.
Page 2 of 2
Page 144 of 181
City Council Agenda Statement
E L S E G U N D O Meeting Date: November 7, 2023
Agenda Heading: Reports - City Treasurer
Item Number: G.17
TITLE:
Investment Portfolio Report for September 2023
RECOMMENDATION:
1. Receive and file the Investment Portfolio Report dated September 2023.
2. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
None
BACKGROUND:
The Treasury Department provides an Investment Portfolio Report presented to City
Council on a quarterly basis. This current report includes the status of Treasury
investment activities and related economic indicators as of September 2023.
DISCUSSION:
See attached Investment Portfolio Report.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 5: Champion Economic Development and Fiscal Sustainability
Objective 513: El Segundo approaches its work in a financially strategic and responsible
way.
Page 145 of 181
Presentation of Investment Portfolio Report for September 2023
November 7, 2023
Page 2 of 2
PREPARED BY:
Matthew Robinson, City Treasurer
REVIEWED BY:
Matthew Robinson, City Treasurer
APPROVED BY:
ATTACHED SUPPORTING DOCUMENTS:
September 2023 Portfolio Report
Page 146 of 181
CITY OF
ELSEGUNDO
City of El Segundo
Investment Portfolio Report
September 2023
Certified By:
City Treasurers Office
CITY OF
ELSEGUNDO
Portfolio
Portfolio Summary
As of September 2023
Portfolio Type / Security Type Security Type
Liquidity Reserve CalTRUST
$46,306,300 CAMP-JPAP
-' $40,000,000 $39,401,295 Cash
> Cash Sweep
a $23,000,445 Government Agency
$20,000,000
$7,034,715 LAIF
$0 $3,033,202 $1 488 873 $2,425,272 $3,666,705 $5,390,115 $4,404,210
- Medium Term Notes
$46,425,781 Municipal Bonds
$40,000,000 $40,178,552 Negotiable Certificates of Deposit
$24,198,469 U.S. Treasuries
000 $20,000,000
$7,061,763 $3,033,202 $4,624,775
$0 $1,488,873 $2,425,272 $3,666,705 $5,602,941
40.00% 34.01%
30.00% 28.94%
o
~ 20.00% 16.89%
0
ZR
10.00% 5.17% 2 1.09% 1.78% 2.69% 3.96% 3.23%
0.00%
-
3.23
a' T 3 2.75 2.74
a
° 2
ai 0.97 0.71
3 1
0 0.00 0.00 0.00 0.00 0.00
rn
6.00% 5.55% 5.55%
a' 4.21% 4.31%
3.81%
w n 4.00% 3.50%
2.97% 2.56
m 'o
ME
.a 2.00% 1.86% 0.45%
3
0.00% �
EME
6.00 % 5.55 % 5.55 % 5 38% 5.77% 5.63 % 5.49% 5.00%
o'
< 4.00% 3.81% 3.50%
a
a
m 2.00%
o' 0.45%
3 0.00% 0 0 a 0 0 miff
CalTRUST CAMP-JPAP Cash Cash Sweep LAIF Government Agency Medium Term Notes Municipal Bonds Negotiable U.S. Treasuries
Certificates of
Deposit
Page 149 of 181
$100,000,000
0
O
O
CO $50,000,000
N
m
0
0
m
m
0
0
0
$0
80%
60 %
40%
20%
0%
3.00
v
n
T
H
T
T 2.00
f0
O1
Q
a 1.00
N
01
0.00
November2019 May2020
PortfoI I Through Time
As of September 2023
November2020 May2021 November2021 May2022 November2022
Date
$17
13%
2.68
May2023 November2023
Portfolio Type
Liquidity
Reserve
Page 150 of 181
U.S. Tre
$46,3(
34.(
nvestments by Security Type
As of September 2023
Negotiable Certificates of Deposit
$39,401,295
28.94%
CalTRUST
$7,034,715 CAMP-JPAP
5.17% t� nay —
Medium Term Notes
$23,000,445
16.89%
nds
0
Security Type
CalTRUST
CAMP-JPAP
Cash
Cash Sweep
Government Agency
LAIF
0 Medium Term Notes
0 Municipal Bonds
Negotiable Certificates of Deposit
0 U.S. Treasuries
Page 151 of 181
Reserve Portfolio Ladder by Quarter
As of September 2023
$30,000,000
$28,000,000
$26,000,000
$24,000,000
$22,000,000
$20,000,000
$18,000,000
v
$16,000,000
`m
a
$14,000,000
$12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$0
Quarter
Q1
Q2
Q3
Q4
Total
Page 152 of 181
Ladder Diversification
As of September 2023
2023 2024 2025 2026 2027 2028 Security Type
$20,000,000 0 Government Agency
0
o Medium Term Notes
0 0 0 0 0 0
$15,000,000 0 0 0 0 0 0 0 0 Municipal Bonds
0 0 0 o 0 0 00 Negotiable Certificates of Deposit
a o w o 6
o o w w oo o w o w U.S. Treasuries
$10,000,000 00 00 0 0 1D
a o 0 o m o o w o m in
0 0 0 0 0 o vi N
ui w w
$5,000,000 0 0 m
w Sri o w
0 0 o
$0 w w v
10% 9.69%
w 8.05% 8.05% 8.05% 8.05% 8.05%
7.24% 7.16%
� 6.12%
a
5% 4.34% 4.02% 4.70% 4.43%
o
2.82% 3.22%
NJ
2.41%
1.21% 1.21%
0% 0.40% 0.39% ■ 0.4011 50.51% 49.49%
} 44.23% 44.55%
41.00% 40.25% 40.99%
40% 36.97%
°1 33.66°h 36.22% 36.46%
a 22.10 % 23.53% 22.54%
0 20% 14.35°h 16.40 % 18.48%
13.27%
0
0 6.15%
2.21%
0%
T T
N 'O N N a N N - N 01 - N N - N
N c, N o o d - N o O �. - o d - o a - o d
z m ' z m z ' z z
a o a E
o n o F • a o o F o o
v F o F F F F
E w E E - v in E - a� in E m vi E v E v
- m ' - M ' - > > - > > -
U V U V V V
N N W N N N
@ @ @ @ @ @
0 o 0 o o O
z z z z z z
Page 153 of 181
Investments by Maturity Date
As of September 2023
$28,000,000
$26,000,000
$24,000,000
$22,000,000
$20,000,000
$18,000,000
$16,000,000
v
Y
$14,000,000
$12,000,000
$10,000,000
$8,000,000
$7,034,715
$6,000,000
$4, 000, 000
$ 3, 666, 705
$3,033,202
$2,425,272
$2,000,000
$0
$1,488,873
=
I&
Cash
Cash Sweep LAIF CAMP -JPAP CaITRUST
$21,220,953
$9827,460
4,194
$1 2_
< 30 Days 31 to 90 Days 91 to 180 Days 181 to 365 Days 1 to 2 Years
$20,065,452
$27,395,566
$20,975,924
$26,632,817
2 to 3 Years 3 to 4 Years 4 to 5 Years
Page 154 of 181
Portfolio
As of September 2023
Security Type
Issuer
CUSIP
Month, Day, Year of Maturity Date
Days to Maturity
1
Coupon
0.45%
Par Value
$1,488,873
Market Value
$1,488,873
Book Value
$1,488,873
Unrealized P/L
$0
Cash Bank Cash Null
Cash Sweep
Bank
Cash Sweep
Null
1
5.55%
$2,425,272
$2,425,272
$2,425,272
$0
LAIF
LAIF
LAIF
Null
1
3.50%
$3,666,705
$3,666,705
$3,666,705
$0
CAMP-JPAP
CAMP-JPAP
CAMP -JPAP
Null
1
5.55%
$3,033,202
$3,033,202
$3,033,202
$0
CalTRUST
CalTRUST
CalTRUST
Null
1
3.81%
$7,034,715
$7,034,715
$7,061,763
($27,048)
Medium Term Notes
AMAZON COM INC
023135CP9
December 1, 2027
1,524
4.65%
$1,000,000
$979,310
$997,630
($18,320)
AMERICAN HONDA FIN CO
02665WED9
January 12, 2028
1,566
4.84%
$1,000,000
$971,740
$997,794
($26,054)
APPLE INC
037833ECO
February 8, 2028
1,593
1.41%
$500,000
$426,550
$427,219
($669)
ASTRAZENECA FINANCE L
04636NAA1
May 28, 2026
972
1.34%
$500,000
$449,215
$501,040
($51,825)
BANK NOVA SCOTIA B C
06418BAE8
March 11, 2027
1,259
3.24%
$1,000,000
$912,120
$926,343
($14,223)
BANK OF AMERICA CORP
06051GFX2
ApriI19,2026
933
3.71%
$500,000
$472,055
$554,155
($82,100)
CANADIAN IMP BK COMM
13607HR61
April 7, 2027
1,286
3.74%
$1,000,000
$923,270
$948,186
($24,916)
CIGNA CORP
125523AG5
November 15, 2025
778
4.26%
$500,000
$484,100
$564,210
($80,110)
CITIGROUP INC
172967KNO
May1,2026
945
3.62%
$500,000
$469,625
$550,715
($81,090)
COCA COLA CO THE
191216CL2
September 6, 2024
343
1.81%
$500,000
$482,525
$493,865
($11,340)
COMCASTCORP
20030NBWO
January 15, 2027
1,204
2.59%
$1,000,000
$905,720
$917,335
($11,615)
DEERE JOHN CAPITAL
24422EWR6
January 20, 2028
1,574
4.84%
$1,000,000
$981,850
$1,004,330
($22,480)
DEUTSCHE BK AG N Y
25160PAM9
September 9, 2027
1,441
5.50%
$1,000,000
$976,530
$1,005,611
($29,081)
ESTEE LAUDER CO INC
29736RANO
December 1, 2024
429
2.08%
$500,000
$479,985
$501,600
($21,615)
GOLDMAN SACHS GROUP I
38141GXJ8
April 1, 2025
550
3.63%
$500,000
$481,435
$545,605
($64,170)
HSBC HOLDINGS PLC
404280BB4
May 25, 2026
969
4.12%
$1,000,000
$946,160
$960,400
($14,240)
IBM CORP
459200ASO
January 15, 2028
1,569
6.22%
$1,000,000
$1,044,540
$1,076,510
($31,970)
INTEL CORP
458140CDO
February 10, 2026
865
4.93%
$1,000,000
$988,010
$998,520
($10,510)
INTERCONTINENTAL EXCH
45866FAD6
December 1, 2025
794
3.90%
$500,000
$480,785
$557,000
($76,215)
MEAD JOHNSON NUTRITIO
582839AH9
November 15, 2025
778
4.26%
$500,000
$484,330
$565,170
($80,840)
MITSUBISHI UFJ FIN GR
606822AJ3
September 13, 2026
1,080
3.01%
$1,000,000
$916,320
$924,800
($8,480)
MORGAN STANLEY
61746BDZ6
January 27, 2026
851
4.05%
$500,000
$478,025
$561,240
($83,215)
ROYALBKCDA
78016EZD2
May4,2027
1,313
3.89%
$1,000,000
$932,860
$951,709
($18,849)
STRYKER CORP
863667AH4
November 1, 2025
764
3.53%
$500,000
$478,530
$548,175
($69,645)
SUMITOMO MITSUI FINL
86562MAY6
January 17, 2028
1,571
3.90%
$1,000,000
$909,500
$934,451
($24,951)
TORONTO DOMINION BANK
89115A2M3
January 10, 2028
1,564
5.28%
$1,000,000
$975,990
$1,005,769
($29,779)
TOSCO CORP
891490ARS
January 1, 2027
1,190
7.38%
$1,000,000
$1,057,120
$1,107,960
($50,840)
TOYOTA MTR CR CORP FR
89236TKL8
November 10, 2027
1,503
5.43%
$1,000,000
$1,003,300
$1,030,896
($27,596)
UNITED PARCEL SERVICE
911312BT2
September 1, 2024
338
2.27%
$500,000
$484,550
$504,105
($19,555)
UNITEDHEALTH GROUP IN
91324PDN9
December 15, 2025
808
3.84%
$500,000
$482,055
$560,625
($78,570)
WELLS FARGO COMPANY
94974BGL8
July 22, 2027
1,392
4.56%
$1,000,000
$942,340
$975,500
($33,160)
Municipal Bonds
CONNECTICUT STTXBL S
20772KGN3
Aprill5,2024
199
3.08%
$1,000,000
$986,570
$1,064,850
($78,280)
HOUSTON TX REF SER B
4423315T7
March 1, 2024
154
1.98%
$1,000,000
$984,780
$1,006,410
($21,630)
NEW YORK NY TXBL FISC
64966QCA6
August 1, 2024
307
2.19%
$1,000,000
$971,810
$1,003,750
($31,940)
ONTARIO CA INTERNATIO
683042AJ4
May 15, 2025
594
3.04%
$500,000
$477,190
$538,090
($60,900)
OREGON ST DEPT ADM I N I
68607VT47
Aprill,2024
185
2.85%
$500,000
$493,580
$510,125
($16,545)
TULSA CNTY OKLA INOPT
899593MG9
June 1, 2024
246
2.65%
$500,000
$490,280
$501,550
($11,270)
Negotiable Certificates of Deposit
1ST SECURITY BANK OF
33625CCP2
July 30, 2024
305
2.06%
$245,000
$237,741
$245,000
($7,259)
ABACUS FEDERAL SAVING
00257TBF2
August 2,2024
1 308
2.06%
$245,000
$237,687
$245,000
($7,313)
Page 155 of 181
Portfolio
As of September 2023
Security Type Issuer
Negotiable Certificates of Deposit ACHIEVE FINL CR UN BE
ADVIA CR UN KALAMAZOO
AFFINITY BK COVINGTON
ALASKA USA FED CR UN
ALL IN FED CR UN DALE
ALLIANT CR LIN CHICAGO
ALLY BK SANDY UTAH
ALMA BK ASTORIA NEW Y
AMERICAN EXP NATL BAN
AMERICAN FIRST CR UN
AMERICAN ST BKSIOUX
AUSTIN TELCO FED CR U
BIBANK BATON ROUGE LA
BANK FIVE NINE OCONOM
BANK NEW YORK MELLON
BANK OF NEW ENGLAND
BANK OF PERRY CNTY LO
BANK PONTIAC ILL
BANK SIERRA PORTERVIL
BANK UTAH OGDEN UTAH
BANKERS BK MADISON WI
BAXTER CR UN VERNON H
BELLCO FEDERAL CR UN
BLUE RIDGE BK MARTINS
BMO HARRIS BK NATL AS
BMW BK NORTH AMER SAL
BRENTWOOD BK BETHEL P
BRIDGEWATER BK BLOOMI
CALIFORNIA CRUNGLEN
CAPITAL ONE NATL ASSN
CATTLEMENS BK ALTUS 0
CELTIC BK SALT LAKE C
CENTRAL BK STORM LAKE
CENTRIS FEDERAL CREDI
CFBANK FAI RLAWN OH 10
CHARLES SCHWAB BK SSB
CHARTWAY FED CR UN VA
CHEROKEE ST BK IOWA
CIBC BK USA CHICAGO I
CITADEL FED CR UN EXT
CITIZENS BK INC ROBER
CITIZENS ST BK LACROS
CITY NATL BK LOS ANGE
COASTLIFE CR UN CORFU
CUSIP
00453NAA9
00782JAC6
00833JALS
011852AEO
01664MAE6
01882MAD4
02007GM42
020080BLO
02589ACPS
02616ACAS
029728BA9
052392CH8
098079AM8
062119BK7
06405VFG9
06426KBE7
06425KCT4
064455AZ1
064860MCO
065427ACO
0661ORBZ1
07181JBB9
07833EAN7
09582YAG7
05600XQA1
OSS80AW83
107219BK2
108622NK3
130162AU4
14042RURO
14947NAA4
15118RE78
15258RBG1
15643VAB8
15721UFP9
15987UBA5
16141BACS
164499DE2
12547CAU2
17286TAGO
173851AE6
176688DA4
178180GY5
190S8LABO
Month, Day, Year of Maturity Date
February 17, 2026
September 27, 2028
September 15, 2026
March 8, 2028
February 17, 2028
December 30, 2025
March 23, 2026
September 11, 2024
May 12, 2025
April 27, 2027
April 26,2024
December 16, 2026
May 12, 2025
March 20, 2028
March 21, 2025
May 23,2024
May 31, 2028
April 28, 2027
March 15, 2027
May 10, 2028
November 24, 2027
August 22, 2028
February 24, 2026
March 16, 2026
May 9, 2025
March 17, 2028
March 17, 2026
March 29,2028
February 23, 2026
September 30, 2027
March 16, 2026
March 17, 2027
May 5, 2025
May 27,2025
September 15, 2026
March 28, 2025
June 9, 2026
March 6, 2026
March 24, 2026
February 27, 2025
March 16, 2026
March 24, 2028
March 31, 2028
February 13, 2026
Days to Maturity
872
1,825
1,082
1,622
1,602
823
906
348
591
1,306
210
1,174
591
1,634
539
237
1,706
1,307
1,263
1,685
1,517
1,789
879
899
588
1,631
900
1,643
878
1,462
899
1,265
584
606
1,082
546
984
889
907
517
899
1,638
1,645
868
Coupon
4.74%
5.07%
4.66%
4.73%
4.72%
5.15%
5.10%
1.82%
3.28%
4.53%
2.54%
5.01%
4.82%
4.77%
5.05%
2.70%
4.30%
4.40%
4.71%
4.44%
4.42%
4.98%
4.77%
5.06%
4.86%
4.85%
4.83%
4.89%
4.60%
4.45%
4.81%
4.79%
4.72%
5.05%
4.84%
5.09%
4.97%
4.65%
5.06%
1.74%
4.72%
4.81%
4.95%
4.74%
Par Value Market Value
$249,000
$244,244
$248,000
$244,744
$249,000
$243,231
$249,000
$242,387
$249,000
$242,489
$200,000
$198,172
$243,000
$240,543
$245,000
$236,114
$246,000
$236,482
$249,000
$241,632
$245,000
$240,850
$248,000
$244,999
$249,000
$245,631
$249,000
$242,822
$243,000
$240,801
$245,000
$240,485
$249,000
$246,034
$244,000
$235,660
$244,000
$238,449
$249,000
$238,512
$249,000
$239,658
$248,000
$243,784
$248,000
$244,362
$230,000
$227,408
$244,000
$240,913
$244,000
$238,966
$235,000
$230,984
$249,000
$244,274
$244,000
$238,532
$200,000
$193,220
$249,000
$246,094
$249,000
$244,077
$249,000
$245,280
$248,000
$245,562
$248,000
$243,610
$243,000
$240,964
$248,000
$244,595
$242,000
$236,809
$243,000
$240,266
$245,000
$231,736
$248,000
$246,820
$249,000
$243,300
$243,000
$245,386
$249,000
$244,254
Book Value UnrealizedP/L
$249,000
($4,756)
$248,000
($3,256)
$249,000
($5,769)
$249,000
($6,613)
$249,000
($6,511)
$199,900
($1,728)
$243,000
($2,457)
$245,000
($8,886)
$237,002
($520)
$249,000
($7,368)
$245,000
($4,150)
$248,000
($3,001)
$249,000
($3,369)
$249,000
($6,178)
$243,000
($2,199)
$245,000
($4,515)
$249,000
($2,966)
$244,000
($8,340)
$244,000
($5,551)
$249,000
($10,488)
$249,000
($9,342)
$248,000
($4,216)
$248,000
($3,638)
$230,000
($2,592)
$244,000
($3,087)
$244,000
($5,034)
$235,000
($4,016)
$249,000
($4,726)
$244,000
($5,468)
$199,800
($6,580)
$249,000
($2,906)
$249,000
($4,923)
$249,000
($3,720)
$248,000
($2,438)
$248,000
($4,390)
$243,000
($2,036)
$248,000
($3,405)
$239,922
($3,113)
$243,000
($2,734)
$245,000
($13,264)
$248,000
($1,180)
$249,000
($5,700)
$243,000
$2,386
$249,000
($4,746)
Page 156 of 181
Portfolio
As of September 2023
Security Type Issuer
Negotiable Certificates of Deposit COMMERCE BK GENEVA MI
COMMUNITY FIRST BK IN
COMMUNITY HERITAGE FI
CONNECTONE BK ENGLEWO
CONNEXUS CREDIT UNION
CORNERSTONE BK FARGO
COUNTY SCHS FED CR UN
CROSS RIV BKTEANECK
CUSTOMERS BK PHOENIXV
CY FAIR FCU HOUSTON T
DEPARTMENT OFCOMM FIE
DISCOVER BK GREENWOOD
DORT FINL CR UN GRAND
EAGLEBANK BETHESDA MID
EMPOWERCU SYRACUSE N
ENERBANK USA SALT LAK
ENTERPRISE BANK PA
ESSENTIAL FED CR UN B
FEDERAL SVGS BK CHICA
FIDELITY BK NEW ORLEA
FIRST FED CR UN CEDAR
FIRST FMRSBKTRCONV
FIRST NATIONAL BANK 0
FIRST NATL BK DAMARIS
FIRST NATL BK OF MICH
FIRSTST BK NEW LONDO
FIRSTTECHNOLOGY FED
FIRST UTD BK TR CO
FIRSTWESTN BKTR MIN
FLAGSTAR BK NATL ASSN
FNCB BK DUNMORE PA
FREEDOM FIRST CR UN R
FREEDOM NORTHWEST CR
FREESTAR FINL CR UN C
GENOA BKG CO OHIO
GEORGIA BKG CO
GOLD COAST BK CHICAGO
GRAND RIV BKGRANDVIL
GREAT NORTH BK FLOREN
GREENSTATE CR UN NORT
GREENWOOD MUN FED CR
GUARDIAN CREDIT UNION
HONOLULU FIRE DEPT FE
HUNTINGTON NATL BK CO
CUSIP
20056QRZ8
20368TDHO
597338AJ1
20786ADG7
20825WBCB
219232CQ6
22258JAF8
227563CH4
23204HNV6
23248UAAS
24951TAWS
2546732F2
25844MAQ1
27002YFQ4
291916ABO
29278TMN7
29367RKT2
29669XAT5
313812EC9
31617CAY9
32024JAM5
320165JKO
32112UDMO
32117BFR4
32114VCH8
336793CD4
33715LEN6
33742CCS4
33749VBP2
33847GAB8
30257YBSO
35638CAH2
356436AK1
35688MAE6
37234809
37312PDD8
38058KEW2
38644ABP3
39103QAZ9
39573LDWS
39729LAF8
40135GAA6
438649AE5
446438SBO
Month, Day, Year of Maturity Date
June 26, 2024
May 5, 2025
May 10, 2027
March 23, 2026
August 26, 2025
May 12,2025
March 17, 2026
May 19, 2026
March 31, 2026
May 19, 2027
November 30, 2027
March 6, 2028
February 10, 2028
February 24, 2026
September29, 2028
November 22, 2023
May 16, 2024
September 20, 2028
February 24, 2026
March 16, 2026
February 17, 2028
September 4, 2024
January 2, 2024
September 23, 2026
March 1S, 2028
March 12, 2027
February 18, 2025
February 8, 2027
May 12,2025
March 2, 2026
May 7, 2027
April 28, 2025
June1,2026
February 22, 2028
July 31,2024
March 27, 2026
September 22, 2027
August 2, 2024
March 16, 2026
October 28, 2025
June 1, 2027
September 29, 2028
August 17, 2026
May S,202S
Days to Maturity
271
584
1,319
906
697
591
900
963
914
1,328
1,523
1,620
1,595
879
1,827
54
230
1,818
879
899
1,602
341
95
1,090
1,629
1,260
508
1,228
591
885
1,316
577
976
1,607
306
910
1,454
308
899
760
1,341
1,827
1,053
584
Coupon
2.36%
4.77%
4.53%
0.79%
3.64%
4.72%
4.88%
4.74%
5.06%
4.49%
5.05%
4.60%
4.42%
4.37%
5.15%
1.81%
2.65%
5.07%
4.33%
4.77%
4.55%
1.81%
1.77%
5.05%
4.73%
4.75%
4.90%
4.17%
4.82%
4.52%
4.45%
4.81%
4.92%
4.47%
2.01%
5.01%
4.79%
2.06%
4.92%
4.83%
4.55%
5.15%
4.52%
4.86%
Par Value Market Value
$245,000
$239,140
$249,000
$245,472
$249,000
$241,605
$240,000
$213,372
$249,000
$239,595
$249,000
$245,248
$248,000
$244,047
$244,000
$239,183
$243,000
$240,276
$249,000
$241,176
$248,000
$245,604
$244,000
$236,136
$247,000
$237,244
$244,000
$237,170
$248,000
$245,828
$245,000
$243,704
$245,000
$240,580
$248,000
$244,766
$249,000
$241,712
$249,000
$245,317
$249,000
$240,544
$245,000
$236,307
$245,000
$242,680
$248,000
$245,312
$249,000
$242,352
$244,000
$238,830
$248,000
$245,349
$200,000
$191,776
$249,000
$245,631
$244,000
$240,355
$244,000
$236,016
$248,000
$244,704
$248,000
$244,287
$249,000
$239,538
$245,000
$237,640
$243,000
$239,987
$249,000
$244,067
$245,000
$237,687
$244,000
$240,416
$248,000
$244,037
$249,000
$246,478
$248,000
$245,825
$249,000
$242,279
$244,000
$240,930
Book Value UnrealizedP/L
$245,000
($5,860)
$249,000
($3,528)
$249,000
($7,395)
$213,854
($482)
$238,934
$661
$249,000
($3,752)
$248,000
($3,953)
$244,000
($4,817)
$243,000
($2,724)
$249,000
($7,824)
$246,669
($1,065)
$241,897
($5,762)
$247,000
($9,757)
$238,205
($1,035)
$248,000
($2,172)
$245,000
($1,296)
$24S,000
($4,420)
$248,000
($3,234)
$244,829
($3,117)
$249,000
($3,683)
$249,000
($8,456)
$245,000
($8,693)
$245,000
($2,320)
$248,000
($2,688)
$249,000
($6,648)
$244,000
($5,170)
$248,000
($2,651)
$195,050
($3,274)
$249,000
($3,369)
$241,365
($1,010)
$244,000
($7,984)
$248,000
($3,296)
$248,000
($3,713)
$249,000
($9,462)
$245,000
($7,360)
$243,000
($3,013)
$249,000
($4,933)
$245,000
($7,313)
$244,000
($3,584)
$248,000
($3,963)
$249,000
($2,522)
$248,000
($2,175)
$249,000
($6,721)
$244,000
($3,070)
Page 157 of 181
Portfolio
As of September 2023
Security Type Issuer
Negotiable Certificates of Deposit JOHN MARSHALL BK REST
KEY BK NATL ASSN OH10
LEADERS CR UN JACKSON
LIBERTY FED CR UN EVA
LIBERTY FIRST CR UN L
LIVE OAK BANKING COMP
LUANA SVGS BK IOWA
LYONS NATL BK N Y
MAINE SVGS FCU HAMPDE
MAINSTREET BANK
MANUFACTURERS TRADERS
MEDALLION BK UTAH
M I D AMERN CR UN WICH I
MIDMOBKSPRINGFIELD
MIDWESTBKWESTNIILL
MINNWEST BK REDWOOD F
MORGAN STANLEY BK N A
MORGAN STANLEY PVT BK
MOUNTAIN AMER FED CR
NEBRASKALAND BK NORTH
NORTHWEST BK BOISE ID
NUMERICA CR UN SPOKAN
ONE CMNTY BK ORE WIS
PARKSIDEFINLBKTRC
PARTNERS BK MISSION V
PEOPLES BK CO COLDWAT
PEOPLES SVGS BK WELLS
PINNACLE BK NASHVILLE
PLAINS ST BK TEX
POINT WEST CREDIT UNI
POPPY BK SANTA ROSA C
POPULAR BK NEW YORK B
PORTAGE BK BELLEVUE W
PREFERRED BANK LA CAL
RAIZ FCU EL PASO TEX
RAYMOND JAMES BANK NA
RIA FED CR UN
ROGUE CR UN MEDFORD 0
SAN FRANCISCO FED CR
SANDY SPRING BK OLNEY
SAVANNAH BK NATL ASSN
SAWYER SVGS BK SAUGER
SECURITY ST BK WARROA
SIGNATURE FED CR UN A
CUSIP
47804GKM4
49306SJ56
52171MAGO
53052LAU3
530520AES
538036GU2
549104C70
552249CHS
560507AR6
56065GAG3
564759SE9
58404DSM4
59522NAD6
59541KBV8
59828PCQ1
60425SKB4
61690UPF1
61760AYR4
62384RAT3
63970MAE5
66736ACE7
67054NBH5
682325DH5
70147AEX8
70212YBN1
710275AC2
71224LAG9
72345SLN9
726547BK7
730716AF4
73319FAF6
73317ABT8
73S65MAC9
740367HP5
75102EAG3
75472RAU5
749622ALO
77535MAMS
79772FAG1
800364EX5
804767AB7
805508BYB
81501JAE2
82671DAC1
Month, Day, Year of Maturity Date
September 2, 2026
March 17, 2025
March 30, 2028
June 9, 2025
February 3, 2028
November27, 2024
March 17, 2026
March 16, 2026
August 25, 2028
April 26, 2024
March 17, 2027
June 16, 2028
May 23,2025
July 17,2024
March 23,2026
May3,2027
November 29, 2024
April 11, 2024
April 28, 2026
September 17, 2025
March 17,2026
June1,2026
October 6, 2026
September 17, 2025
March 17, 2025
March 17, 2027
March 8, 2027
May 8, 2026
June 21, 2024
Apri113,2026
March 18, 2025
March 19, 2026
March 24, 2027
August 16, 2024
August 18, 2025
December 30, 2024
December 26, 2023
January 20, 2028
February 3, 2028
March 16,2026
May 3, 2028
March 10, 2026
May 31, 2028
June 8, 2026
Days to Maturity
1,069
535
1,644
619
1,588
425
900
899
1,792
210
1,265
1,722
602
292
906
1,312
427
195
942
719
900
976
1,103
719
535
1,265
1,256
952
266
927
536
902
1,272
322
689
458
88
1,574
1,588
899
1,678
893
1,706
983
Coupon
4.57%
5.05%
5.06%
5.14%
4.41%
1.93%
4.51%
4.92%
4.94%
2.64%
4.92%
4.57%
5.05%
1.96%
5.06%
4.40%
2.03%
2.84%
4.79%
4.87%
5.06%
4.83%
4.88%
4.69%
5.09%
4.79%
4.53%
4.70%
2.36%
5.06%
1.18%
4.83%
4.84%
2.06%
4.78%
1.94%
2.52%
5.14%
4.51%
4.97%
4.31%
4.65%
4.35%
4.88%
Par Value Market Value
$249,000
$242,581
$243,000
$240,811
$248,000
$245,272
$248,000
$245,934
$249,000
$240,148
$245,000
$234,480
$244,000
$237,910
$244,000
$240,416
$248,000
$243,238
$245,000
$240,989
$244,000
$240,360
$249,000
$239,817
$248,000
$245,575
$245,000
$237,883
$248,000
$245,188
$249,000
$240,400
$245,000
$234,791
$245,000
$241,599
$249,000
$244,391
$249,000
$245,372
$248,000
$245,188
$248,000
$243,672
$248,000
$243,943
$249,000
$244,446
$243,000
$240,981
$249,000
$244,077
$244,000
$236,939
$244,000
$238,910
$245,000
$239,260
$243,000
$240,274
$245,000
$229,335
$247,000
$242,789
$249,000
$244,468
$245,000
$237,329
$249,000
$245,023
$245,000
$233,706
$245,000
$243,270
$248,000
$246,021
$216,000
$208,319
$244,000
$240,694
$249,000
$237,041
$245,000
$239,703
$249,000
$246,037
$248,000
$243,975
Book Value UnrealizedP/L
$248,502
($5,921)
$243,000
($2,189)
$248,000
($2,728)
$248,000
($2,066)
$249,000
($8,852)
$245,000
($10,520)
$244,000
($6,090)
$244,000
($3,584)
$248,000
($4,762)
$245,000
($4,011)
$244,000
($3,640)
$249,000
($9,183)
$248,000
($2,425)
$245,000
($7,117)
$248,000
($2,812)
$249,000
($8,600)
$245,000
($10,209)
$245,000
($3,401)
$249,000
($4,609)
$249,000
($3,628)
$248,000
($2,812)
$248,000
($4,328)
$248,000
($4,057)
$249,000
($4,554)
$243,000
($2,019)
$249,000
($4,923)
$240,906
($3,967)
$244,000
($5,090)
$245,000
($5,740)
$243,000
($2,726)
$245,000
($15,665)
$247,000
($4,211)
$249,000
($4,532)
$245,000
($7,671)
$249,000
($3,977)
$245,000
($11,295)
$245,000
($1,730)
$248,000
($1,979)
$216,000
($7,681)
$244,000
($3,306)
$249,000
($11,959)
$243,177
($3,474)
$249,000
($2,963)
$248,000
($4,025)
Page 158 of 181
Portfolio
As of September 2023
Security Type
Issuer
CUSIP
Month, Day, Year of Maturity Date
Days to Maturity
Coupon
Par Value
Market Value
Book Value
Unrealized P/L
Negotiable Certificates of Deposit
SOUTHERN BK POPLAR BL
843383CS7
May 17, 2028
1,692
4.40%
$249,000
$237,952
$249,000
($11,048)
SOUTHERN FIRST BK N A
84287PHU9
November 27, 2026
1,155
4.70%
$249,000
$243,450
$249,000
($5,550)
SOUTHERN MICH BKTR
843355BP2
November 8, 2027
1,501
4.28%
$249,000
$238,390
$249,000
($10,610)
ST VINCENTS MED CTR C
85279AAC6
June 16, 2027
1,356
4.71%
$249,000
$243,213
$249,000
($5,787)
STATE BK INDIA NEW YO
85628SX89
February 28, 2028
1,613
4.64%
$244,000
$236,656
$244,000
($7,344)
SYNCHRONY BK RETAIL C
87164XZW9
August 20, 2026
1,056
1.02%
$248,000
$218,977
$219,540
($563)
TECHNOLOGY CR UN SAN
87868YAJ2
February 24, 2025
514
5.04%
$248,000
$245,828
$248,000
($2,172)
THOMASVILLE NATL BKG
884693BY7
March 24, 2025
542
5.09%
$248,000
$245,912
$248,000
($2,088)
TRANSPORTATION ALLIAN
89388CGJ1
March 17, 2025
535
5.05%
$248,000
$245,756
$248,000
($2,244)
TRISTATE CAP BK PITTS
89677DJE7
March 30, 2026
913
5.06%
$243,000
$240,274
$243,000
($2,726)
TRULIANT FED CR UN WI
89789AAD9
February 26, 2027
1,246
4.62%
$249,000
$242,543
$249,000
($6,457)
TUCSON FED CR UN ARIZ
898812AC6
September 8, 2028
1,806
5.07%
$248,000
$244,801
$248,000
($3,199)
UBS BK USA SALT LAKE
90355GDTO
June 1, 2028
1,707
4.49%
$249,000
$246,512
$249,000
($2,488)
UFIRST FED CR UN PLAT
902684AA7
August 22, 2025
693
4.78%
$249,000
$245,009
$249,000
($3,991)
UNITED FID BK FSB EVA
910286GAS
March 30, 2027
1,278
4.97%
$248,000
$244,672
$248,000
($3,328)
UNITED HERITAGE CR UN
91334AAL7
March 21, 2025
539
5.19%
$248,000
$246,274
$248,000
($1,726)
UNITED ROOSEVELT SVGS
91139LAF3
May 19,2027
1,328
4.54%
$249,000
$241,587
$249,000
($7,413)
UNIVERSITY BKANN ARB
914098DQ8
April3, 2028
1,648
4.93%
$248,000
$243,772
$248,000
($4,228)
LINIVESTNATLBKTRSO
91527PBW6
May 5,2028
1,680
4.31%
$249,000
$237,023
$249,000
($11,977)
UPPER PENNISUA STATE
91630PASO
December 27, 2024
455
1.84%
$245,000
$233,485
$245,000
($11,515)
USALLIANCE FCU RYE NE
903S2RDB8
May 26, 2028
1,701
4.69%
$249,000
$241,480
$249,000
($7,520)
UTAH CMNTY CR UN PROV
917352ACO
April 27, 2026
941
4.70%
$249,000
$243,796
$249,000
($5,204)
UTAH FIRST FED CREDIT
91739JAA3
July 14, 2028
1,750
4.75%
$248,000
$248,112
$248,000
$112
VALLEYSTAR CR UN MART
92023CAE3
March 20, 2028
1,634
4.85%
$248,000
$242,834
$248,000
($5,166)
VIBRANT CREDIT UNION
92559TAN8
September 28, 2026
1,095
5.40%
$248,000
$248,057
$248,000
$57
VIKING BK NATL ASSN A
92675MAAO
March 13, 2026
896
4.74%
$249,000
$244,189
$249,000
($4,811)
VISIONS FED CR UN END
92838DAE6
September 29, 2026
1,096
5.48%
$248,000
$248,746
$248,000
$746
WASHINGTON FEDERAL
938828BJ8
August23, 2024
329
2.12%
$245,000
$237,256
$245,000
($7,744)
WELLS FARGO BANK NA
94976BB96
May 24, 2024
238
2.70%
$245,000
$240,463
$245,000
($4,537)
WESTERN ALLIANCE BK P
95763PLW9
April 28, 2025
577
4.86%
$244,000
$240,965
$244,000
($3,035)
Government Agency
FEDERAL AGRI MTG CORP
31422BPQ7
November 22, 2023
54
1.63%
$500,000
$497,220
$499,884
($2,664)
FEDERAL HOME LOAN BKS
3130A1XJ2
3130ASA82
3130ASE96
3130ASH77
June 14, 2024
June 20, 2025
June 27, 2025
June 28, 2024
259
2.93%
$2,000,000
$1,961,680
$2,089,405
($127,725)
630 2.54% $500,000 $491,805 $497,010
($5,205)
637 3.31% $1,000,000 $966,460 $990,123
($23,663)
273 3.62% $1,000,000 $985,330 $1,000,000
($14,670)
TENNESSEE VALLEY AUTH
880591ER9
September 15, 2024
352
2.95%
$500,000
$487,620
$526,520
($38,900)
U.S. Treasuries
U S TREASURY NOTE
91282CCJ8
91282CEX5
91282CHKO
912828ZV5
912828ZW3
June 30,2026
June 30, 2024
June 30,2028
June 30, 2027
June 30, 2025
1,005
0.97%
$10,000,000
$8,997,700
$8,978,125
$19,575
275 3.06% $10,000,000 $9,818,000 $9,840,625
($22,625)
1,736 4.11% $10,000,000 $9,733,200 $9,938,281
($205,081)
1,370 0.58% $10,000,000 $8,566,800 $8,611,719
($44,919)
640 0.27% $10,000,000 $9,190,600 $9,057,031
$133,569
Page 159 of 181
CITY OF
ELSEGUNDO
Transactions
Transactions
Prior 3 Months as of September 2023
Year of Transaction Date Month of Transaction Date
Day of Transaction Date
Issuer
CUSIP
Maturity Date
Coupon
Par Value
Book Value
2023 July
14
UTAH FIRST FED C D
91739JAA3
7/14/28
4.750%
$248,000
$248,000.00
August
22
25
BAXTER CR UN C D
MAINE SVGS FCU C D
07181JB69
560507AR6
8/22/28
8/25/28
4.900%
$248,000
$248,000.00
4.850% $248,000
$248,000.00
September
8
20
26
27
29
TUCSON FED CR C D
ESSENTIAL FED CR C D
DEPARTMENT COMM C
ADVIA CR UN C D
VIBRANT CREDIT C D
EMPOWERCUCD
GUARDIAN CREDIT C D
VISIONS FED CR C D
898812AC6
29669XATS
24951TAWS
00782JAC6
92559TAN8
291916AB0
40135GAA6
92838DAE6
9/08/28
9/20/28
11/30/27
9/27/28
9/28/26
9/29/28
9/29/28
9/29/26
5.000%
$248,000
$248,000.00
5.000% $248,000
$248,000.00
5.000% $248,000
$246,668.98
5.000% $248,000
$248,000.00
5.400% $248,000
$248,000.00
5.100% $248,000
$248,000.00
5.100% $248,000
$248,000.00
5.500% $248,000
$248,000.00
Page 161 of 181
Transaction Ladder
Prior 3 Months as of September 2023
Maturity
2000K
1800K
1600K
1400K
1200K
a
m
Y
O
m 1000K
800K
600K
400K
200K
OK
Quarter of Maturity
Q3
Q4
Page 162 of 181
Transaction Summary
Prior 3 Months as of September 2023
Security Type, sum of Cost Basis and count of Cusip. Color shows details about Security Type. Size shows sum of Cost Basis. The marks are labeled by Security Type, sum of Cost Basis and count of Cusip. The data is filtered on Last 3 Months,
NonZero and Category. The Last 3 Months filter keeps True. The Nonzero filter keeps True. The Category filter keeps PURCHASED.
- $2,726,66�
Security Type
Negotiable Certificates of Deposit
Page 163 of 181
Interest Received
As of September 2023
Transaction Date
2022
2023
Grand Total
Category
Q4
Q1
Q2
Q3
$3,433,949
$3,000,000
INTEREST $2,000,000
$1,000,000
$588,989
$248,327
$186,149
$255,578
$420,481
$15- $209,585
$228,058
$311,002
$354,992
$169,899
$30-
$D
�
$21,267,032
$20,000,000
$14,951,032
$15,000,000
MATURED
$10,000,000
$5,000,000
$0
$245,000
$745,000
$745,000
$745,000
$245,000
$1,390,000
$245,000
$721,000
$1,235,000
-
$0
($248,000)
($248,000)
($2,669,800)
($248,000)
($496,000)
($1,982,669)
($7,142,900)
($11,678,281)
($20,000,000)
($14,848,183)
($21,375,964)
PURCHASED
($40,000,000)
($60,000,000)
October
November
December
I January
February March
I April
May
June
July
August
September
I Total
Category
INTEREST
MATURED
PURCHASED
Page 164 of 181
CITY OF
ELSEGUNDO
Compliance
Asset Class Compliance
As of September 2023
Security Type
Cash
In Compliance?
Y
Max Weight
100%
Weight
1.09%
Par Value
$1,488,873
Book Value
$1,488,873
Market Value
$1,488,873
LAIF
Y
100%
2.69%
$3,666,705
$3,666,705
$3,666,705
CAMP-JPAP
Y
100%
2.23%
$3,033,202
$3,033,202
$3,033,202
Medium Term Notes
Y
30%
16.89%
$24,000,000
$24,198,469
$23,000,445
Municipal Bonds
Y
100%
3.23%
$4,500,000
$4,624,775
$4,404,210
Negotiable Certificates of Deposit
Y
30%
28.94%
$40,281,000
$40,178,552
$39,401,295
CalTRUST
Y
100%
5.17%
$7,034,715
$7,061,763
$7,034,715
Cash Sweep
Y
100%
1.78%
$2,425,272
$2,425,272
$2,425,272
Government Agency
Y
100%
3.96%
$5,500,000
$5,602,941
$5,390,115
U.S. Treasuries
Y
100%
34.01%
$50,000,000
$46,425,781
$46,306,300
Totals
100.00%
$141,929,768
$138,706,334
$136,151,133
Page 166 of 181
Rating Compliance
As of September 2023
Security Type
Issuer
CUSIP
S&P Rating
Moody Rating
In Compliance?
Market Value
$7,034,715
Weight
5.17%
Maximum %of Portfolio
1.00%
CaITRUST CalTRUST CalTRUST Null Null Y
Cash Sweep
Bank
Cash Sweep
Null
Null
Y
$2,425,272
1.78%
1.00%
Government Agency
FEDERAL AGRI MTG CORP
31422BPQ7
N/A
N/A
Y
$497,220
0.37%
100.00%
FEDERAL HOME LOAN BKS
3130A1XJ2
3130ASA82
3130ASE96
3130ASH77
AA+
AA+
AA+
AA+
AAA
AAA
AAA
AAA
Y
Y
Y
Y
$1,961,680
1.44%
100.00%
$491,805 0.36%
100.00%
$966,460 0.71%
100.00%
$985,330 0.72%
100.00%
TENNESSEE VALLEY AUTH
880591ER9
AA+
AAA
Y
$487,620
0.36%
100.00%
Medium Term Notes
AMAZON COM INC
023135CP9
AA
Al
Y
$979,310
0.72%
1.00%
AMERICAN HONDA FIN CO
02665WED9 A-
A3
Y
$971,740
0.71%
1.00%
APPLEINC
037833ECO
AA+
AAA
Y
$426,550
0.31%
1.00%
ASTRAZENECA FINANCE L
04636NAAl
A
A2
Y
$449,215
0.33%
1.00%
BANK NOVA SCOTIA B C
06418BAE8
A-
A2
Y
$912,120
0.67%
1.00%
BANK OF AMERICA CORP
06051GFX2
A-
Al
Y
$472,055
0.35%
1.00%
CANADIAN IMP BK COMM
13607HR61
A-
A2
Y
$923,270
0.68%
1.00%
CIGNACORP
125523AGS
A-
BAA1
Y
$484,100
0.36%
1.00%
CITIGROUP INC
172967KNO
BBB+
A3
Y
$469,625
0.34%
1.00%
COCA COLA CO THE
191216CL2
A+
Al
Y
$482,525
0.35%
1.00%
COMCASTCORP
20030NBWO
A-
A3
Y
$905,720
0.67%
1.00%
DEERE JOHN CAPITAL
24422EWR6
A
A2
Y
$981,850
0.72%
1.00%
DEUTSCHE BK AG NY
25160PAM9
A-
Al
Y
$976,530
0.72%
1.00%
ESTEE LAUDER CO INC
29736RANO
A+
Al
Y
$479,985
0.35%
1.00%
GOLDMAN SACHS GROUP I
38141GXJ8
BBB+
A2
Y
$481,435
0.35%
1.00%
HSBC HOLDINGS PLC
404280BB4
A-
A3
Y
$946,160
0.69%
1.00%
IBM CORP
459200ASO
A-
A3
Y
$1,044,540
0.77%
1.00%
INTELCORP
458140CDO
A
A2
Y
$988,010
0.73%
1.00%
INTERCONTINENTAL EXCH
45866FAD6
A-
A3
Y
$480,785
0.35%
1.00%
MEAD JOHNSON NUTRITIO
582839AH9
A-
A3
Y
$484,330
0.36%
1.00%
MITSUBISHI UFJ FIN GR
606822AJ3
A-
Al
Y
$916,320
0.67%
1.00%
MORGAN STANLEY
61746BDZ6
A-
Al
Y
$478,025
0.35%
1.00%
ROYAL BK CDA
78016EZD2
A
Al
Y
$932,860
0.69%
1.00%
STRYKERCORP
863667AH4
BBB+
BAA1
Y
$478,530
0.35%
1.00%
SUMITOMO MITSUI FINL
86562MAY6 A-
Al
Y
$909,500
0.67%
1.00%
TORONTO DOMINION BANK
8911SA2M3
A
Al
Y
$975,990
0.72%
1.00%
TOSCO CORP
891490AR5
A-
A2
Y
$1,057,120
0.78%
1.00%
TOYOTA MTR CR CORP FIR
89236TKL8
A+
Al
Y
$1,003,300
0.74%
1.00%
UNITED PARCEL SERVICE
911312BT2
A
A2
Y
$484,550
0.36%
1.00%
UNITEDHEALTH GROUP IN
91324PDN9
A+
A2
Y
$482,055
0.35%
1.00%
WELLS FARGO COMPANY
94974BGL8
BBB
A3
Y
$942,340
0.69%
1.00%
Municipal Bonds
CONNECTICUT STTXBL S
20772KGN3
AA-
AA3
Y
$986,570
0.72%
1.00%
HOUSTON TX REF SER B
4423315T7
AA
AA3
Y
$984,780
0.72%
1.00%
NEW YORK NYTXBL FISC
64966QCA6
AA
AA2
Y
$971,810
0.71%
1.00%
ONTARIO CA INTERNATIO
683042AJ4
AA
N/A
Y
$477,190
0.35%
1.00%
OREGON ST DEPTADMINI
68607VT47
AAA
AA2
Y
$493,580
0.36%
1.00%
TULSA CNTY OKLA INDPT
899593MG9
N/A
AA2
Y
$490,280
0.36%
1.00%
U.S. Treasuries
U S TREASURY NOTE
91282CCJ8
91282CEX5
91282CHKO
912828ZVS
912828ZW3
N/A
N/A
N/A
Null
N/A
AAA
AAA
AAA
AAA
AAA
Y
Y
Y
Y
Y
$8,997,700
6.61%
100.00%
$9,818,000 7.21%
100.00%
$9,733,200 7.15%
100.00%
$8,566,800 6.29%
100.00%
$9,190,600 6.75%
100.00%
Page 167 of 181
CITY OF
ELSEGUNDO
LAI F
.2
_1
=0
9
8
ac 7
E
c
0
0
n
Q
7
4
2
1
0
LAI F Apportionment Rates
As of September 2023
1979 1984 1989 1994 1999 2004 2009 2014 2019
Date
2024
Page 169 of 181
LAI F Diagnostics
As of September 2023
May 1, 19 Sep 1, 19 Jan 1, 20 May 1, 20 Sep 1, 20 Jan 1, 21 May 1, 21 Sep 1, 21 Jan 1, 22 May 1, 22 Sep 1, 22 Jan 1, 23 May 1, 23 Sep 1, 23
Date (Daily Rates)
Measure Names
Average Maturity
Daily
■ Quarterto Date
Page 170 of 181
CITY OF
ELSEGUNDO
City Cash Flows
$20,000,000
$18,000,000
$16,000,000
$14,000,000
$12,000,000
w
m
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$0
September 2022
Rolling 13-Month Cash Flow Analysis
As of September 2023
$20,103,807
$6,765,322
November 2022 January 2023 March 2023 May 2023 July 2023
Month of Date
504,758
1,119,780
September 2023
Measure Names
Credits
Debits
Page 172 of 181
$12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
w
m
$0
($2,000,000)
($4,000,000)
($6,000,000)
($8,000,000)
($10,000,000)
Net Change in Cash by Year
As of September 2023
$12,489,923
($10,751,S20)
October November December January February March April May June July August September
Month
Years
This Year
Last Year
Two Years Ago
Page 173 of 181
HistoricDrawdowns
As of September 2023
Measure Names
$21,769,866
Delta Cash
Rolling 12-Month Cumulative Drawdown
$20,000,000
$18,334,437
$16,979,291 $17,052,791 $16,948,871
$17,762,456 $18 7,881
$17,622,728
$15,585,731 6,351,446 $15,792,747
$16,109,241
$15,000,000
$15,462,119 $15,676,23
$14,840,702
$14,881,804
14,761,324
$13,414,296 $13,305,490 $13 ,592
$13,023,476
$13,660,941
$13, 3,290
$12,094,066 $11,0 ,937
1,796,172
$11,850,289
$10,000,000
$10,021,393
$9,444,192 $9,589,722
$10,389,932 $10,784,866
$8,550,295 $9,131,765 $8,865,921 $9,984,456
$9,807,901
$6,740,588
$7,749,892 $8,007,816
$6,802,738 $6,739,372
$5,329,544
$5,497,816
$6,625,943 $6,178,113 7,136,971 $5,765,409
$5,067,055
$4,851,651
$5,000,000
$4642,243
$3,952,705 $3,893,993 $ .372,399
$3,759,255
°1
$2,952,653 $3,304,431
$2,67614
>
$3,30 ,584 $1,86 ,657
$2,7
,224
419,231 $737.577 $990 91
$1,004,190
$0
-- -- -- - --
......... _. ------ .............. --- --.
---- - -- ------ --- $598,74 -----. .. .......... - _ ($398 _ 52) _ ........ .. ......... .......
----- ----
($1,298,018)
1,071,301)
($2,849,212)
$1,773,595)
($1,731,479)
($2,754,597) ($2,628,379) ($2,906,612)
($3,489,461) ($3,977,017)
2,759,684)
($3,764,529)
($3,298,079)
($5,000,000)
($3,733,785)
($4,483,630) ($4,180,579) ($4,012,919)
($7,520,128)
($10,000,000)
($9,659,128) ($9,780,664)
($10,751,520) ($10,737,379)
($15,000,000)
($15,333,461)
2013 2014 2015 2016 2017
2018 2019 2020 2021 2022 2023
2024
Date
Page 174 of 181
CITY OF
ELSEGUNDO
Economic Environment
5.50%
5.49%��
5.00%
4.98%---'
4.55%0---'
4.50%
4.00%
/
3.70%✓
3.50%
° 3.00%
m
2.50%
2.00%
1.50%
1.00%
0.50%
0.00%
5.53%
4.00%
2.56%
1 Month 2 Month
U.S.
Treasury
Yield
Curve
As of September 2023
5.54% 5.53%
5.39%
5.27% 5.23%
::4.78-%/.
4.92%
4.95%
4.76%
4.92%
4.55%
4.61%
°
4.19%
2.75%
3 Month
3.25%
6 Month
3.40%
1 Year
4.39 /o
4.26°/
3.38%
2 Year
4.60%
4.25%
08°�
3.95%
3.38%
3 Year
4.00%
\ 3.80%
5 Year
Month
September2022
December2022
March 2023
June 2023
September 2023
Page 176 of 181
6.00%
5.50%
5.00%
4.50%
4.00%
3.50%
v
3.00%
2.50%
2.00%
1.50%
1.00%
0.50%
0.00%
U.S. Treasury Maturity Through TI me
As of September 2023
6.02%
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 202
Date
Measure Names
1 Month
2 Month
3 Month
6 Month
1 Year
2 Year
3 Year
5 Year
Page 177 of 181
5.5
5.0
4.5
4.0
3.5
3.0
2.5
v 2.0
m
v
a
m
1.5
1.0
0.5
0.0
0.5
1.0
1.5
2.0
10-Year Minus 3-Month Treasury Yield Spread
As of September 2023
1984 1989 1994 1999 2004 2009 2014 2019 2024
Date
Page 178 of 181
15.00%
14.00%
13.00%
12.00%
11.00%
10.00%
9.00%
8.00%
7.00%
m
m
6.00%
5.00%
4.00%
3.00%
2.00%
1.00%
0.00%
-1.00%
-2.00%
Unemployment vs Inflation
As of September 2023
f
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 7074
Date
Measure Names
Inflation Pct
Unemployment Pct
Page 179 of 181
5-Year Breakeven Inflation Prediction
As of September 2023
3.6
3.4
3.2
3.0
2.8
2.6
2.4
2.2
0
c M
v
1
Y 1.8
m 1.6
1.4
1.2
1.0
0.8
0.6
0.4
0.2
0.0
Aug 1, 18 Dec 1, 18 Apr 1, 19 Aug 1, 19 Dec 1, 19 Apr 1, 20 Aug 1, 20 Dec 1, 20 Apr 1, 21 Aug 1, 21 Dec 1, 21 Apr 1, 22 Aug 1, 22 Dec 1, 22 Apr 1, 23 Aug 1, 23 Dec 1, 23
Date
Page 180 of 181
CITY OF
ELSEGUNDO
I certify that this report accurately reflects all pooled investments and it is in conformity with the investment policy as
approved by the City Council on 10/1/22. A copy of this policy is available in the office of the City Clerk. The investment
program herein shown provides sufficient cash flow liquidity to meet the next six months estimated expenditures.
Sources for the valuations are as follows:
Federal Agency Issues, Treasury Securities and Miscellaneous Securities: Union Bank, the custodial agent for the City
of El Segundo.
Detailed information on all purchase and sale transactions follows the Investment Portfolio Details section.
Matthew Robinson, City Treasurer Date —