Press Alt + R to read the document text or Alt + P to download or print.
This document contains no pages.
2023 Oct 03 CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
REGULAR MEETING
TUESDAY, OCTOBER 3, 2023
4:00 PM CLOSED SESSION
6:00 PM OPEN SESSION
CITY COUNCIL CHAMBER
350 MAIN STREET, EL SEGUNDO, CA 90245
Drew Boyles, Mayor
Chris Pimentel, Mayor Pro Tern
Carol Pirsztuk, Council Member
Lance Giroux, Council Member
Ryan W. Baldino, Council Member
Tracy Weaver, City Clerk
Matthew Robinson, City Treasurer
Executive Team
Darrell George, City Manager
Barbara Voss, Deputy City Manager
Jaime Bermudez, Police Chief
Michael Allen, Community Development Dir.
Jose Calderon, IT Director
Aly Mancini, Recreation, Parks & Library Dir.
Mark Hensley, City Attorney
David Cain, Interim CFO
Robert Espinosa, Interim Fire Chief
Rebecca Redyk, HR Director
Elias Sassoon, Public Works Dir.
MISSION STATEMENT:
"Provide a great place to live, work, and visit."
VISION STATEMENT:
"Be a global innovation leader where big ideas take off
while maintaining our unique small-town character."
1
Page 1 of 130
The City Council, with certain statutory exceptions, can only act upon properly posted
and listed agenda items. Any writings or documents given to a majority of City Council
regarding any matter on this agenda that the City received after issuing the agenda
packet are available for public inspection in the City Clerk's Office during normal
business hours. Such documents may also be posted on the City's website at
www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the agenda, the public can only comment on City -related
business that is within the jurisdiction of the City Council and/or items listed on the
agenda during the Public Communications portions of the Meeting. Additionally,
members of the public can comment on any Public Hearing item on the agenda during
the Public Hearing portion of such item. The time limit for comments is five (5) minutes
per person.
Those wishing to address the City Council are requested to complete and submit to the
City Clerk a "Speaker Card" located at the Council Chamber entrance. You are not
required to provide personal information in order to speak, except to the extent
necessary for the City Clerk to call upon you, properly record your name in meeting
minutes and to provide contact information for later staff follow-up, if appropriate.
When a Council Member duly requires AB 2449 teleconferencing to attend the City
Council meeting the public will also be able to access the meeting and provide public
comment via Zoom. To access Zoom from a PC, Mac, iPad, iPhone, or Android device,
use URL https://zoom.us/m/ 81951332052 and enter PIN: 903629 or visit www.zoom.us
on device of choice, click on "Join a Meeting" and enter meeting ID: 81951332052 and
PIN: 903629. If joining by phone, dial 1-669-900-9128 and enter meeting ID and PIN. To
reiterate, attending a City Council meeting by Zoom will only be used when AB 2449 is
used.
NOTE: Your phone number is captured by the Zoom software and is subject to the
Public Records Act, dial *67 BEFORE dialing in to remain
anonymous. Members of the public will be placed in a "listen only" mode and your video
feed will not be shared with City Council or members of the public.
REASONABLE ACCOMMODATIONS: In compliance with the Americans with
Disabilities Act and Government Code Section 54953(g), the City Council has
adopted a reasonable accommodation policy to swiftly resolve accommodation
requests. The policy can also be found on the City's website at
https.11www.else_pundo.or_p/govemmentldepartmentslcitV-clerk. Please contact
the City Clerk's Office at (310) 524-2308 to make an accommodation request or to
obtain a copy of the policy.
2
Page 2 of 130
4:00 PM CLOSED SESSION — CALL TO ORDER / ROLL CALL
PUBLIC COMMUNICATION — (RELATED TO CITY BUSINESS ONLY — 5-MINUTE
LIMIT PER PERSON, 30-MINUTE LIMIT TOTAL) Individuals who have received value
of $50 or more to communicate to the City Council on behalf of another, and employees
speaking on behalf of their employer, must so identify themselves prior to addressing
City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow City Council to take
action on any item not on the agenda. City Council and/or City Manager will respond to
comments after Public Communications is closed.
SPECIAL ORDERS OF BUSINESS
RECESS INTO CLOSED SESSION: City Council may move into a closed session
pursuant to applicable law, including the Brown Act (Government Code Section
§54960, et seq.) for purposes of conferring with City's Real Property Negotiator; and/or
conferring with City Attorney on potential and/or existing litigation; and/or discussing
matters covered under Government Code Section §54957 (Personnel); and/or
conferring with City's Labor Negotiators.
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (GOV'T CODE
§54956.9(D)(1): -1- MATTER(S)
City of El Segundo v. Wiseburn Unified School District, Los Angeles Superior
Court Case No. 23TRCV01031.
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Threats to Significant exposure/- to litigation pursuant to (Government Code
§54956.9(d)(2) or (d)(3)): -1- matter(s).
1. Government Tort Claim by Keith Puckett
INITIATION OF LITIGATION PURSUANT to (Government Code §54956.9(d)(4)): -1-
matter(s).
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (GOV'T CODE §54957.6): -2-
MATTER(S)
1. Employee Organizations: Fire Fighter Association (FFA) and City Employees'
Association (CEA).
Representative: City Manager, Darrell George, Human Resources Director,
Rebecca Redyk, Laura Droltz Kalty, and Alex Volberding
6:00 PM — CONVENE OPEN SESSION — CALL TO ORDER / ROLL CALL
INVOCATION — Pastor Rob McKenna, The Bridge Church
3
Page 3 of 130
lap 4110 461 y_1>1 xr] /_1 LI D] 411104Z.111'iTal�►�[ai�1 e3R.Zli�
SPECIAL PRESENTATIONS
1. National Bullying Prevention Month
PUBLIC COMMUNICATIONS — (RELATED TO CITY BUSINESS ONLY — 5 MINUTE
LIMIT PER PERSON, 30 MINUTE LIMIT TOTAL) Individuals who have received value
of $50 or more to communicate to the City Council on behalf of another, and employees
speaking on behalf of their employer, must so identify themselves prior to addressing
the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of
$250. While all comments are welcome, the Brown Act does not allow Council to take
action on any item not on the agenda. The Council will respond to comments after
Public Communications is closed.
CITY MANAGER FOLLOW-UP COMMENTS — (Related to Public Communications)
Hyperion Water Reclamation Plant Update
A. PROCEDURAL MOTIONS
Read All Ordinances and Resolutions on the Agenda by Title Only
Recommendation -
Approval
B. CONSENT
2. City Council Meeting Minutes
Recommendation -
1. Approve regular City Council meeting minutes for September 19, 2023.
2. Alternatively, discuss and take other action related to this item.
3. Warrant Demand Register for July 17, 2023 through September 10, 2023
Recommendation -
1. Ratify payroll and employee benefit checks; checks released early due to
contracts or agreements; emergency disbursements and/or adjustments;
and, wire transfers.
2. Approve Warrant Demand Register numbers 2B, 3A, 3B, 4A, 4B, 4C, 5A,
and 513; warrant numbers 3046569 through 3047357, and 9002989
through 9003008.
3. Alternatively, discuss and take other action related to this item.
0
Page 4 of 130
4. Correction to the Aquatics Manager Classification Title and Civil Service
Status
Recommendation -
1. Adopt a resolution reflecting a correction to the title of the Aquatics
Manager (at -will) position with the corresponding salary range.
2. Alternatively, discuss and take other action related to this item.
5. Renew Contract with Pileum Corporation for Police Body Worn Camera
and Vehicle Video System
Recommendation -
1. Waive the formal bidding process pursuant to El Segundo Municipal
Code § 1-7-9(A) to allow a direct renewal of the current cloud -based fully
integrated body -worn camera and in -car video recording solution/system
contract.
2. Authorize the City Manager to execute a five-year contract with Pileum
Corporation for a total amount of $581,354.50 for a body -worn camera
and in -car video system.
3. Alternatively, discuss and take other action related to this item.
6. Notice of Completion for the City Hall Phase 1 Improvements Project
Recommendation -
1. Accept the Civic Center Maintenance and Repairs Project No. PW 21-11,
also identified as the City Hall Phase 1 Improvements project, by Union
Construction Company, as complete.
2. Authorize the City Clerk to file the attached Notice of Completion with the
County Recorder's Office.
3. Alternately, discuss and take other action related to this item.
7. Construction Award to MCM Construction, Inc. for City Hall Phase 2
Improvements Proiect
Recommendation -
1. Find the bid from Xpress Building Solutions, Inc. to be nonresponsive.
2. Authorize the City Manager to execute a standard Public Works
Construction Contract with MCM Construction, Inc. in the amount of
$595,000 for the construction of the City Hall Phase 2 Improvements
Project, Project No. PW 23-09 and an additional $105,000 for
construction related contingencies.
5
Page 5 of 130
3. Alternately, discuss and take other action related to this item.
C. PUBLIC HEARINGS
D. STAFF PRESENTATIONS
8. 2023 Annual Update to the City's FY 2022-26 Strategic Plan
Recommendation -
1. Adopt the 2023 update to the FY 2022-26 Strategic Plan.
2. Alternatively, discuss and take other action related to this item.
9. FY 2023-25 Communications Plan for the City of El Segundo
Recommendation -
1. Approve the FY 2023-25 Communications Plan for the City of El
Segundo.
2. Alternatively, discuss and take other action related to this item.
10. Amendment to the City Contributions for CalPERS Medical Premiums
Recommendation -
1. Adopt resolutions for the following groups amending the City
contributions for CalPERS medical premiums, each consistent with a
previously approved Memorandum of Understanding ("MOU") and the
Affordable Care Act ("ACA"):
EI Segundo Police Officers' Association ("POA");
El Segundo Police Support Services Employees' Association ("PSSEA");
El Segundo Supervisory and Professional Employees' Association
("SPEA"); and
Unrepresented Hourly Employees considered full-time under the ACA.
2. Alternatively, discuss and take other action related to this item.
E. COMMITTEES, COMMISSIONS AND BOARDS PRESENTATIONS
F. REPORTS - CITY CLERK
G. REPORTS - CITY TREASURER
H. REPORTS - COUNCIL MEMBERS
CK611J0 us] l0►VAIaI►VA1:321:a:T_119710If
COUNCIL MEMBER GIROUX
0
Page 6 of 130
COUNCIL MEMBER PIRSZTUK
MAYOR PRO TEM PIMENTEL
I►VAMy,Is]HI-16'112 6-1
I. REPORTS - CITY ATTORNEY
J. REPORTS/FOLLOW-UP - CITY MANAGER
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and/or conferring with the City
Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957 (Personnel); and/or conferring with the City's Labor
Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
MEMORIALS
/_11141161110LIILyi14LIkI
POSTED:
DATE: September 28, 2023
TIME: 12:00 PM
BY: Tracy Weaver, City Clerk
7
Page 7 of 130
ommenbatton
Citp of (Er *Cguubo, (California
WHEREAS, bullying is the aggressive use of power targeting another person or group of people
with repeated, unwanted words or action, hurting them emotionally or
physically; and
WHEREAS, bullying occurs in neighborhoods, playgrounds, schools, and online through
technology; and
WHEREAS, various researchers have concluded that bullying is the most common form of
violence, affecting millions of American children and adolescents annually; and
WHEREAS, thousands of children and adolescents are affected by bullying annually in our
community; and
WHEREAS, targets of bullying are at increased risk for depression, anxiety, sleep difficulties,
lower academic achievement, and dropping out of school and, students who are
repeatedly bullied often fear such activities as riding the bus, going to school,
interacting online, and attending community activities; and
WHEREAS, children who bully are at a greater risk of engaging in more serious violent
behaviors; and
WHEREAS, children who witness bullying often feel less safe, helpless to stop it, and intimated.
NOW, THEREFORE, the Mayor and Members of the City Council of the City of El Segundo,
California, hereby proclaim the month of October, 2023 "National Bullying Prevention Month"
and encourage schools, students, parents, recreation programs, religious institutions, businesses,
and community organizations to be encouraged to engage in a variety of awareness and
prevention activities designed to make our communities safer for all children and adolescents.
Chris Pimentel
Mayor Pro Tern
Lance Giroux
Councilmember
Drew Boyles
Mayor
Carol Pirsztuk
Councilmember
Ryan Baldino
Councilmember
Page 8 of 130
MEETING MINUTES OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, SEPTEMBER 19, 2023
CLOSED SESSION — Mayor Boyles called the meeting to order at 5:00 PM due to lack
of quorum at 4:00 PM
001111111110N_1II
Mayor Boyles -
Present
Mayor Pro Tern Pimentel -
Present
Council Member Pirsztuk -
Present
Council Member Giroux -
Present
Council Member Baldino -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5-minute limit per
person, 30-minute limit total)
SPECIAL ORDER OF BUSINESS:
Mayor Boyles announced that Council would be meeting in closed session pursuant to
the items listed on the agenda.
CONFERENCE WITH LEGHAL COUNSEL — EXISTING LITIGATION (GOV'T CODE
§54956.9(D)(1): -6- MATTER(S)
1. City of El Segundo v. Wiseburn Unified School District, Los Angeles Superior
Court Case No. 23TRCV01031.
2. Retired Police Officer Rex Flower Workers Compensation Claim (WCAB) No.:
ADJ7459554).
3. Retired Police Officer Kenneth McShane Workers Compensation Claim (WCAB)
No.: ADJ 11083019).
4. Retired Police Officer Darrell Lewis Workers Compensation Claim (WCAB) No.:
ADJ9634084).
5. Retired Fire Fighter Scott Marinez Workers Compensation Claim (WCAB) No.:
ADJ2810794).
6. Former Fire Captain Mark Harrison v. City of El Segundo (Workers'
Compensation Claim)
CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION
INITIATION OF LITIGATION PURSUANT to (Government Code §54956.9(d)(4)):
- 1 -matter(s).
EL SEGUNDO CITY COUNCIL MEETING MINUTES
SEPTEMBER 19, 2023
PAGE 1
Page 9 of 130
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Government Code §54957.6): -
1 - MATTER(S)
1. Employee Organizations: Fire Fighter Association (FFA).
Representative: City Manager, Darrell George, Human Resources Director, Rebecca
Redyk, Laura Droltz Kalty, and Alex Volberding.
Adjourned at 5:50 PM
OPEN SESSION — Mayor Boyles called to order at 6:02 PM
ROLL CALL
David
Mayor Boyles
Mayor Pro Tern Pimentel
Council Member Pirsztuk
Council Member Giroux
Council Member Baldino
- Present
- Present
- Present
- Present
- Present
INVOCATION — Father Alexei Smith, St. Andrew Russian Greek Catholic Church
wxzis e]ateiwomnxe11_V[simworows m iLvA[ ,� maal=2 s
SPECIAL PRESENTATIONS:
2. Commendation read by Council Member Giroux, honoring the 2023 El Segundo
Little League World Series Champions. Commendations were also presented by
Lauren Gallant from Senator Alex Padilla's office, and E.J. Caldwell of West
Basin Municipal Water District. Holly Mitchell's office will also present
commendations to each player at a later date, Ms. Mitchell was unable to attend
the meeting.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5-minute limit per
person, 30-minute limit total)
Joe Lopez-Morells, Super Heroes of Hope Race for Research (Cancer), invited Council
to attend the event.
Liz Rodriguez, with Super Heroes of Hope Race for Research (Cancer), gave a
testimonial regarding a son with cancer.
Steve Gebhart, ESHS Principal, commented on the JUA, item #D14.
Caleb Tsai, resident, commented on the JUA and the tennis team's use of the courts.
Bill Watkins, resident, commented on the JUA, item #D14.
Camden Chen, Tennis team member, commented on the tennis team's use of the
courts.
Chase Lai -Yates, Tennis team member, commented on the tennis team's use of the
courts.
Paul Rayburn, resident, commented on the tennis team's use of the courts.
Jay Hoeschler, resident, commented on item #D13.
EL SEGUNDO CITY COUNCIL MEETING MINUTES
SEPTEMBER 19, 2023
PAGE 2
Page 10 of 130
Debbi Shrum, resident, commented on the JUA, item #D14.
David Holop, resident, commented on Chief Bermudez report regarding "cash bail".
Eric Petterson, restaurant owner, commented on item #D15.
Anna Meiners, resident, commented on item #D13.
Ava Dora Morini, resident, commented on item #D13.
Branwen Steinhauser, resident, commented on item #D13.
CITY MANAGER FOLLOW-UP COMMENTS:
Darrell George, City Manager gave an update on the Hyperion Water Reclamation
Plant.
A. Read all Ordinances and Resolutions on the Agenda by Title Only.
MOTION by Council Member Giroux, SECONDED by Council Member Pirsztuk to read
all ordinances and resolutions on the agenda by title only. MOTION PASSED BY A
UNANIMOUS VOICE VOTE. 5/0
B. CONSENT:
3. Approve Regular City Council meeting minutes of September 5, 2023,
(Fiscal Impact: None)
4. Conduct the second reading and adopt Ordinance No. 1651 authorizing
Amendment No. 537MM to the contract between the City Council of the City of El
Segundo and the Board of Administration of California Public Employees'
Retirement System (CaIPERS) regarding cost sharing by "Classic" local
miscellaneous members of the Police Support Services Employees' Association
(PSSEA).
(Fiscal Impact: The retirement contract amendment will have an estimated
$3,698 annual savings to the City as the employees will be picking up a portion
of the "employer share" of their retirement cost)
5. Adopt Resolution No. 5434 approving plans and specifications for Phase 1 of
City Hall HVAC Improvements and authorize staff to advertise the project for
bids. (Project No. PW 23-03)
(Fiscal Impact: $750,000 included in adopted FY 2023-24 budget)
6. Authorize the City Manager to execute standard Public Works Contract No. 6754
with GEM Construction, Inc. in the amount of $183,000 for the construction of the
George Brett Field Restroom Improvements Project and authorize an additional
$40,000 for construction related contingencies. (Project No. PW 23-10)
(Fiscal Impact: $223,000 included in adopted FY 2023-24 budget)
7. Authorize the City Manager to execute Professional Service Agreements for a
three-year term, with optional annual extensions, with True North Compliance
Services- Agreement No. 6755 and Wildan Engineering — Agreement No. 6756
for the Building Plan Check Review and Inspection Services, not to exceed 70%
EL SEGUNDO CITY COUNCIL MEETING MINUTES
SEPTEMBER 19, 2023
PAGE 3
Page 11 of 130
of the total plan review fee collected by the City from the applicants, or actual
time of inspections and its hourly rate for inspection.
(Fiscal Impact: All fees related to this item are paid from fees collected by the
City for either plan check or inspection services and do not impact the General
Fund. The consultant fee is 70% of the fee collected by the City, the remaining
30% of the fee will be used to cover the administrative and overhead costs of the
City. Each agreement will have a fiscal year not -to -exceed compensation cap of
$75,000)
8. Approve an additional appropriation to the FY 2023-24 adopted budget, in the
amount of $281,923 from unassigned fund balance of the General Fund related
to back quarter sales tax audit fees.
(Fiscal Impact: $100,000.00, Additional Appropriation Request: $281,923.00)
9. Authorize the City Manager to execute Agreement No. 6757 with Faster Asset
Solutions and waive bidding requirements pursuant to El Segundo Municipal
Code § 1-7-9(A) for an initial cost of $87,793 and an annual maintenance cost of
$12,150.
(Fiscal Impact: $92,449 included in the adopted FY 2023-24 budget)
MOTION by Council Member Giroux, SECONDED by Council Member Pirsztuk,
approving Consent items 3, 4, 5, 6, 7, 8, and 9. MOTION PASSED BY A UNANIMOUS
VOICE VOTE. 5/0
PULLED ITEMS:
C. PUBLIC HEARING: None
D. STAFF PRESENTAIONS: (Staff Presentations were discussed out of order, the
order in which they were discussed are reflected in the minutes)
10. Resolution to Modifying the Basic Salary Range for the Chief of Police and the
Monthly Stipend for the City Clerk Classifications.
(Fiscal Impact: The fiscal impact of the proposed salary range adjustment to the
Chief of Police classification is approximately $26,593 for FY 2023-24. Staff is
requesting an additional appropriation in FY 2023-24 to implement the change to
the monthly salary range. The cost of the proposed monthly stipend adjustment to
the Elected City Clerk is approximately $14,072 for FY 2023-24. This will be
absorbed though salary savings from the vacant Assistant City Clerk position,
resulting in no fiscal impact)
Rebecca Redyk, Human Resources Director reported on the item.
Council Discussion
Mark Hensley, City Attorney read by title only;
RESOLUTION NO. 5435
EL SEGUNDO CITY COUNCIL MEETING MINUTES
SEPTEMBER 19, 2023
PAGE 4
Page 12 of 130
A RESOLUTION MODIFYING THE BASIC MONTHLY SALARY RANGE FOR
VARIOUS JOB CLASSIFICATIONS
MOTION by Council Member Giroux, SECONDED by Council Member Pirsztuk
adopting Resolution No. 5435. MOTION PASSED BY A UNANIMOUS VOTE. 5/0
11. FY 2023-25 Communications Plan for the City of El Segundo
(Fiscal Impact: None)
Will be brought back to the October 3, 2023 regular City Council meeting.
14. Amendment to the Joint Use Agreements With the El Segundo Unified School
District.
(Fiscal Impact: It is estimated that the City of El Segundo's in -kind contribution to
the El Segundo Unified School District to support the services and use of City
Facilities within the agreements will be $897,401 (Attachment 3))
Darrell George, City Manager introduced the item.
Aly Mancini, Recreation, Parks, and Library Director gave a presentation.
Council Discussion
MOTION by Council Member Baldino, SECONDED by Council Member Pirsztuk
authorizing the City Manager to execute an amendment to the Joint Use Agreement
(JUA) for Public Recreation Facilities Between the City and the El Segundo Unified
School District with the amendment to strike out sections K and L and the coinciding
attachments. MOTION FAILED. 2/3 Yes: Pirsztuk, Baldino No: Boyles, Pimentel,
Giroux.
MOTION by Council Member Giroux, SECONDED by Mayor Boyles approving the
extension of the current agreement for thirty (30) days. MOTION PASSED. 3/2 Yes:
Boyles, Pimentel, Giroux No: Pirsztuk, Baldino
Council differed to staff to amend the agreement. Council's concerns with the
agreement are the field at Richmond Street School, paragraphs K & L and
corresponding attachments and non -profits given priority on said fields.
13. Consideration of Converting an Existing Two-way Stop to a Four-way Stop at the
Intersection of Main Street and Oak Avenue
(Fiscal Impact: Installation of a four-way stop at this intersection is estimated to
cost $500. The cost can be absorbed via the City's adopted FY2023-2024 annual
budget)
Lifan Xu, City Engineer reported on the item.
Council discussion
EL SEGUNDO CITY COUNCIL MEETING MINUTES
SEPTEMBER 19, 2023
PAGE 5
Page 13 of 130
MOTION by Council Member Baldino, SECONDED by Mayor Boyles rejecting staff's
recommendation to keep the current two-way stop and place a four-way stop at Main
Street and Oak Avenue and directed staff to explore other safety options for this
intersection. MOTION PASSED. 4/1 Yes: Boyles, Pirsztuk, Giroux, Baldino
No: Pimentel
12. Phase One Recreation Park Renovation Project
(Fiscal Impact: The total estimated cost to complete all four elements of the
Phase One Recreation Park Renovation is anticipated to be $17.5 million. There
is an additional $13.6 million in potential upgrades to the project, which could
include synthetic turf, upgraded drainage systems, and LED lighting)
Darrell George, City Manager introduced the item.
Aly Mancini, Recreation, Parks, and Library Director introduced the item.
Arash Izadi, Director of Sport and Recreation, LPA Inc. gave a presentation
Council discussion
MOTION by Mayor Boyles, SECONDED by Mayor Pro Tern Pimentel the following
priorities for Phase One of the Recreation Park design; Brett field, softball field (lighting
repair only, no replacement for both fields), options for Teen Plaza, potential alternate
locations, and implications for the skatepark and demo cost of the racquetball court with
minimal replacement for future development. MOTION PASSED. 4/1 Yes: Boyles,
Pimentel, Pirsztuk, Giroux No: Baldino
MOTION by Mayor Boyles, SECONDED by Council Member Giroux directing staff to
return to Council with an amended agreement with LPA, Inc.to proceed with Phase Two
of the design. MOTION PASSED BY A UNANIMOUS VOTE. 5/0
Mayor Boyles and Council Member Pirsztuk left the meeting at this time (9:49 PM) both
have conflicts of interest in the downtown area of the Specific Plan. Each gave their
Council report before leaving the meeting. The Downtown Specific Plan is the last item
on the agenda.
Recessed at 9:50 PM
CZ�i 7iT — iF, 1&01W.*]IW
15. Downtown Specific Plan Update
(Fiscal Impact: The Downtown Specific Plan Update is funded by the General Plan
Maintenance Fund (not the General Fund). This fund receives revenue from a
dedicated permit fee that is collected from land development projects to be used
for updates to the City's General Plan, including its Specific Plans. No additional
appropriation is requested.)
Paul Samaras, AICP, Principal Planner gave a presentation.
EL SEGUNDO CITY COUNCIL MEETING MINUTES
SEPTEMBER 19, 2023
PAGE 6
Page 14 of 130
Council discussion
During the presentation Council raised several questions pertaining to the plan. Paul
Samaras, Principal Planner has the full list of questions raised by Council. The main
requests are as follows;
• Height along Main Street - in the Grand Avenue district, the properties along
Main St. from Grand to El Segundo Blvd. should have a lower height limit like the
Main Street and Richmond Street districts.
• Parking rates in neighboring cities;
o survey parking requirements in neighboring cities.
o Report back to Council
o Amend the draft DSP to ensure our rates are competitive with those
in neighboring cities
o Air on the side of requiring less than those cities
Council consensus to receive and file the presentation
E. COMMITTEES, COMISSIONS AND BOARDS PRESENTATIONS: None
F. REPORTS — CITY CLERK — No report
G. REPORTS — CITY TREASURER — Not present
H. REPORTS — COUNCIL MEMBERS
Council Member Baldino — Thanked Ron Swanson for once again bringing In &
Out to the City and serving lunch to our employees, met with the Economic
Development Corporation and thank you to Aly and staff for the Little League
parade and ceremony and met with the Little League President and Raytheon to
discuss using the Raytheon Park for Little League practice, received a non-
committal response from Raytheon regarding Phase 4 and took a tour at Kite
Pharma.
Council Member Giroux — Attended the Aquatics subcommittee meeting.
Council Member Pirsztuk — Congratulated the Women's Club on being added to
the National Register of Historic Places by the United States Department of the
Interior with their 1912 Clubhouse.
Mayor Pro Tern Pimentel — Stated Metro is slated to meet and make a decision
on the Green Line extension and shouted out Happy Birthday to his Dad.
Mayor Boyles — Wished his wife, Lee, a Happy Anniversary and mentioned the
LAX Advisory Council is looking for two applicants
REPORTS — CITY ATTORNEY — No report
EL SEGUNDO CITY COUNCIL MEETING MINUTES
SEPTEMBER 19, 2023
PAGE 7
Page 15 of 130
J. REPORTS/FOLLOW-UP — CITY MANAGER — No report
MEMORIAL — None
Adjourned at 11:04 PM
Tracy Weaver, City Clerk
EL SEGUNDO CITY COUNCIL MEETING MINUTES
SEPTEMBER 19, 2023
PAGE 8
Page 16 of 130
City Council Agenda Statement
F I, F �' t 1\ 1) 0Meeting Date: October 3, 2023
Agenda Heading: Consent
Item Number: B.3
TITLE:
Warrant Demand Register for July 17, 2023 through September 10, 2023
RECOMMENDATION:
Ratify payroll and employee benefit checks; checks released early due to
contracts or agreements; emergency disbursements and/or adjustments; and,
wire transfers.
2. Approve Warrant Demand Register numbers 2B, 3A, 3B, 4A, 4B, 4C, 5A, and
513; warrant numbers 3046569 through 3047357, and 9002989 through 9003008.
3. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
The warrants presented were drawn in payment of demands included within the FY
2023-2024 Adopted Budget. The total of $13,838,410.35 ($3,923,133.84 in check
warrants and $9,915,276.51 in wire warrants) are for demands drawn on the FY 2023-
2024 Budget.
:1_T61201:tell] Z 113
California Government Code Section 37208 provides General Law cities flexibility in
how budgeted warrants, demands, and payroll are audited and ratified by their
legislative body. Pursuant to Section 37208 of the California Government Code,
warrants drawn in payments of demands are certified by the City's Chief Financial
Officer and City Manager as conforming to the authorized expenditures set forth in the
City Council adopted budget need not be audited by the City Council prior to payment,
but may be presented to the City Council at the first meeting after delivery.
In government finance, a warrant is a written order to pay that instructs a federal, state,
county, or city government treasurer to pay the warrant holder on demand or after a
specific date. Such warrants look like checks and clear through the banking system like
Page 17 of 130
Warrant Demand Register
October 3, 2023
Page 2 of 2
checks. Warrants are issued for payroll to individual employees, accounts payable to
vendors, to local governments, and to companies or individual taxpayers receiving a
refund.
DISCUSSION:
The attached Warrants Listing delineates the warrants that have been paid for the
period identified above. The Chief Financial Officer certifies that the listed warrants
were drawn in payment of demands conforming to the adopted budget and that these
demands are being presented to the City Council at its first meeting after the delivery of
the warrants.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 5: Champion Economic Development and Fiscal Sustainability
Objective 5B: El Segundo approaches its work in a financially strategic and responsible
way.
PREPARED BY:
Liz Lydic, Management Analyst
REVIEWED BY:
Wei Cao, CPA, CPFO, Finance Manager
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1.
Register 2b
- summary
2.
Register 3a
- summary
3.
Register 3b
- summary
4.
Register 4a
- summary
5.
Register 4b
- summary
6.
Register 4c
- summary
7.
Register 5a
- summary
8.
Register 5b
- summary
Page 18 of 130
CITY OF EL SEGUNDO
WARRANTS TOTALS BY FUND
3046569 - 3046701
DATE OF APPROVAL: AS OF 8701123
001 GENERAL FUND 613,041,73
003 EXPENDABLE TRUST FUND - OTHER 4,500.00
104 TRAFFIC SAFETY FUND -
106 STATE GAS TAX FUND 10,416.80
106 ASSOCIATED RECREATION ACTIVITIES FUND -
109 ASSET FORFEITURE FUND
111 COMM. DEVEL, BLOCK GRANT -
112 PROP "A" TRANSPORTATION -
114 PROP'C'TRANSPORTATTON 5,990.00
115 AIR QUALITY INVESTMENT PROGRAM -
lie HOME SOUND INSTALLATION FUND
117 HYPERION MITIGATION FUND -
116 TDA ARTICLE 3- SB 1121 HIKEWAY FUND -
119 MTA GRANT -
121 FEMA
120 C.O.P.S. FUND -
122 L.A.W.-FUND
123 PSAF PROPERTY TAX PUBLIC SAFETY -
124 FEDERAL GRANTS -
125 STATE GRANT
126 AIP CUPA PROGRAM OVERSIGHT SURCHARGE -
127 MEAURE'W
126 58-1
129 CERTIFIED ACCESS SPECIALIST PROGRAM -
130 AFFORDABLE HOUSING -
131 COUNTY STORM WATER PROGRAM -
132 MEASURE"W -
301 CAPITAL IMPROVEMENT FUND 77,969,00
302 INFRASTRUCTURE REPLACEMENT FUND -
405 FACILITIES MAINTENANCE -
Sol WATER UTILITY FUND 0.420.37
602 WASTEWATER FUND 29,gt4.37
503 GOLF COURSE FUND -
605 SOLID WASTE FUND -
601 EQUIPMENT REPLACEMENT
602 LIABILITY INSURANCE -
603 WORKERS COMP, RESERVEANSURANCE 49,96
70f RETIRED EMP. INSURANCE -
702 EXPENDABLE TRUST FUND. DEVELOPER FEES -
704 EXPENDABLE TRUST FUND -OTHER -
70e OUTSIDE SERVICES TRUST
TOTAL WARRANTS S
650,302.23
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
Information on actual expenditures Is available in the Director of Finance's office In The
Cfly of El Segundo.
I certify as to The accuracy of the Demands and the availability of fund for payment thereof.
For Approval: Regular checks held for City council authorization to release.
CODES:
VOID CHECKS DUE TO ALIGNMENT:
WA
Ft- Computer generated checks for all non-emergeneylurgency payments for materials, supplies and
services in support of City Openti Ions
VOID CHECKS DUE TO INCORRECT CHECK DATE:
For Ratification:
A- Payroll and Employee Benefit checks
VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR:
B • F F Computer generated Early Release disbursements and/or adjustments approved by the City
Manager. Such as: payments for utility services, petty cash and employee travel expense
NOTES
reimbursements, various refunds, contract employee services consistent with current contractual
agreements. instances where prompt payment discounts can be Obtained or late payment penalties
can be avoided orwhen a situation arises that the City Manager approves.
H - Handwritten Early Release disbursements andlor adjustments approved by the Oily Manager.
yy
CHIEF FINANCIAL OF ICER TERIM CITY MANAGER
DATE: `Jj� a,, DATE:
9
,:—
REGISTER 9213
Page 19 of 130
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
7/17/23 THROUGH 7/23/23
Date
Payee
7/21/2023
Mission Square
7/21/2023
Mission Square
7/21/2023
Mission Square
7/21/2023
Mission Square
7/21/2023
ExpertPay
7/10/23-7/16/23
Workers Comp Activity
7/10/23-7/16/23
Liability Trust - Claims
7/10/23-7/16/23
Retiree Health Insurance
DATE OF RATIFICATION: 7/25123
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by:
Treasury & Custo er Services Manager
Chief Financial Officer
City Manager
Description
67,873.70 457 payment Vantagepoint
1,038A6
401(a) payment Vantagepoint
2,483.10
401(a) payment Vantagepoint
100.00
IRA payment Vantagepoint
2,674.60
EFT Child support payment
52,475.23
SCRMA checks issued
1,354.44 Claim checks issued/(voided)
- Health Reimbursment checks issued
127,999.53
Date
Date
-e--"- ,3
Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
127,999.53
PACity TreasurerlWire Transfers\Wire Transfers 07-01-23 to 6-30-24 7/25/2023 111
Page 20 of 130
CITY OF EL SEGUNDO
WARRANTS TOTALS BY DEPARTMENT
AS OF 8/01/23
REGISTER # 2b
DEPT#
NAME TOTAL
GENERAL FUND DEPARTMENTAL EXPENDITURES
GENERAL GOVERNMENT
1101
City Council
362.13
1201
City Treasurer
1300
City Clerk
2101
City Manager
3,250.34
2102
Communications
7,211,43
2103
El Segundo Media
280.00
2201
City Attorney
2401
Economic Development
34,551.22
2402
Planning
14.76
2405
Human and Health Services
2500
Administrative Services
240,597.43
2601
Government Buildings
37,307.59
2900
Nondepartmental
817.44
6100
Library
2,132.70
326,525,04
PUBLIC SAFETY
3100
Police
1,797.58
3200
Fire
38,527.80
2403
Building Safety
3,567.30
2404
Ping/Bldg Sfty Administration
43, 892.68
PUBLIC WORKS
4101
Engineering
706.80
4200
Streets
37,745.57
4300
Wastewater
217.90
4601
Equipment Maintenance
15,398.79
4801
Administration
171.34
54,240.40
COMMUNITY DEVELOPMENT
5100,5200
Recreation & Parks
34,706.54
5400
Centennial
26,555.19
61, 261.73
EXPENDITURES
CAPITAL IMPROVEMENT
77,9$9.00
ALL OTHER ACCOUNTS
86,413.38
TOTAL WARRANTS
650,302.23
Page 21 of 130
CITY OF EL SEGUNDO
WARRANTS TOTALS BY FUND
3D46702 - 3046776
DATE OF APPROVAL. AS OF 8f15f23
9DD2969 - 9002989
001 GENERAL FUND
270,904.93
003 EXPENDABLE TRUST FUND - OTHER
5,520.02
104 TRAFFIC SAFETY FUND
-
106 STATE GAS TAX FUND
108 ASSOCIATED RECREATION ACTIVITIES FUND
-
109 ASSET FORFEITURE FUND
WO.40
111 COMM, DEVEL. BLOCK GRANT
5,750,00
112 PROP"A•TRANSPORTATION
4,750.66
114 PROP"C"TRANSPORTATION
-
115 AIR QUALITY INVESTMENT PROGRAM
-
115 HOME SOUND INSTALLATION FUND
-
117 HYPERION MITIGATION FUND
62.87
tie TDA ARTICLE 3- SB 821 BIKEWAY FUND
-
119 MTA GRANT
121 FEMA
-
120 C.O.P.S. FUND
6,912.35
122 L.AW.A. FUND
123 PSAF PROPERTY TAX PUBLIC SAFETY
500.00
124 FEDERAL GRAMS
-
125 STATE GRANT
-
126 A/P CUPA PROGRAM OVERSIGHT SURCHARGE
-
127 MEAURE`M'
66,902,96
128 SB-1
129 CERTIFIED ACCESS SPECIALIST PROGRAM
125.55
130 AFFORDABLE HOUSING
-
131 COUNTY STORM WATER PROGRAM
132 MEASURE"B"
-
301 CAPITAL IMPROVEMENt FUND
4,761.07
$02 INFRASTRUCTURE REPLACEMENT FUND
-
405 FACILITIES MAINTENANCE
501 WATER UTILITY FUND
1,969.11
502 WASTEWATER FUND
624.66
$03 GOLF COURSE FUND
-
505 SOLID WASTE FUND
-
601 EQUIPMENT REPLACEMENT
-
602 LIABILITY INSURANCE
-
603 WORKERS COMP. RESERVEANSURANCE
243.12
701 RETIRED EMP. INSURANCE
-
702 EXPENDABLE TRUST FUND - DEVELOPER FEES
302.09
704 EXPENDABLE TRUST FUND - OTHER
706 OUTSIDE SERVICES TRUST
TOTAL WARRANTS
$
371,981.76
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
Informalion an actual expenditures is available in the Director of Finance's Office in the
City of El Segundo.
t cenify as to the accuracy of the Demands and the availability Of fund for payment thereof.
For Approval: Regular checks held for City council authudmdon to release.
CODES:
VOID CHECKS DUE TO ALIGNMENT:
NIA
R= Computer generated checks tar allnon-amergencylurgency payments for materials, supplies and
services in support of City Operations
VOID CHECKS DUE TO INCORRECT CHECK DATE:
For Ratification:
A = Payroll and Employee Benefit checks
VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR:
S - F = Computer generated Early Release disbursements and/or adjustments approved by the City
Manager. Such as: payments for utility services, pedy cash and employee travel expense NOTES
reimbursements, various refunds, contract employee services consistent with current contractual
agreements, instances where prompt payment discounts can be obtained Or late payment penalties
Can be avoided o1 when a shuallon arises that the City Manager approves.
H = Handwntlen Early Release disbursements and/or adjustments approved by the City Manager.
CHIEF FINANCIAL OFFFCER I TERIMfr CITY MANAGED
DATE: , , ( �'3 DATE: ..�
JJl
- N
111
4 —11
U
REGISTER 03a
Page 22 of 130
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
7/24/23 THROUGH 7/30/23
Date
Payee
Description
7/24/2023
IRS
282,593.57
Federal 941 Deposit _
7/24/2023
Employment Development
4,559.01
State SDI payment
7/24/2023
Employment Development
65,049.01
State PIT Withholding
7/26/2023
Cal Pers
66,656.29
EFT Retirement Safety Police Classic - 1st Tier 28
7/26/2023
Cal Pers
61,768.37
EFT Retirement Misc - PEPRA New 26013
7/26/2023
Cal Pers
52,168.24
EFT Retirement Safety Fire- Classic 30168
7/26/2023
Cal Pers
35,922.42
EFT Retirement Safety- Police- P E PRA New 25021
7/26/2023
Cal Pers
35,183.21
EFT Retirement Misc - Classic 27
7/26/2023
Cal Pers
16,105.17
EFT Retirement Safety-Fire-PEPRA New 25020
7/26/2023
Cal Pers
9,374.43
EFT Retirement Sfty Police Classic-2nd Tier 30169
7/17/23-7/23/23
Workers Comp Activity
37,294.53
SCRMA checks issued
7/17/23-7/23/23
Liability Trust - Claims
46,298.65
Claim checks issued/(voided)
7/17/23-7/23/23
Retiree Health Insurance
-
Health Reimbursment checks issued
712,972.90
DATE OF RATIFICATION: 7/28123
TOTAL PAYMENTS BY WIRE:
ertified as to the accuracy of the wire transfers by:
Treasury & Custome( Services Manager
Date
Chiefi anciai Office/
City Manager
I --zy/-;-3
Date
&-) 7-
Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
712,972.90
P;1City TreasurerlWire Transfers\Wire Transfers 07-01-23 to 6-30-24 7/28/2023 1/1
Page 23 of 130
CITY OF EL SEGUNDO
WARRANTS TOTALS BY DEPARTMENT
AS OF 8/15123
REGISTER #3a
DEPT#
NAME TOTAL
GENERAL FUND DEPARTMENTAL EXPENDITURES
GENERAL GOVERNMENT
1101
City Council
326.44
1201
City Treasurer
124.43
1300
City Clerk
42.22
2101
City Manager
177.61
2102
Communications
85,82
2103
El Segundo Media
19.71
2201
City Attorney
11,067.15
2401
Economic Development
38.01
2402
Planning
2405
Human and Health Services
940.00
2500
Administrative Services
46,717.91
2601
Government Buildings
79,476.49
2900
Nondepartmental
409.43
6100
Library
10,282.87
149,708.09
PUBLIC SAFETY
3100 Police 36,879.26
3200 Fire 9,646.53
2403 Building Safety
2404 Ping/Bldg Sfty Administration 222.43
46, 748.22
PUBLIC WORKS
4101
Engineering
6,454.64
4200
Streets
2,197,83
4300
Wastewater
663.68
4601
Equipment Maintenance
1,571.38
4801
Administration
62.87
10,950.40
COMMUNITY DEVELOPMENT
5100,5200
Recreation & Parks
17,911.86
5400
Centennial
2,310.56
20,222A2
EXPENDITURES
CAPITAL IMPROVEMENT
ALL OTHER ACCOUNTS
144,352.63
TOTAL WARRANTS
371,981.76
Page 24 of 130
CITY OF EL SEGUNDO
WARRANTS TOTALS BY FUND
3046777 - 3046894
DATE OF APPROVAL: AS OF $115123
9002990 - 9002997
001 GENERAL FUND 425.606.06
003 EXPENDABLE TRUST FUND - OTHER 1,780.00
104 TRAFFIC SAFETY FUND "
106 STATE GAS TAK FUND -
108 ASSOCIATED RECREATION ACTIVITIES FUND -
109 ASSET FORFEITURE FUND 6, 150.30
ill COMM, DEVEL. BLOCK GRANT -
112 PROP"A"TRANSPORTATION -
114 PROP-C`TRANSPORTATION -
lie AIR QUALITY INVESTMENT PROGRAM -
lie HOME SOUND;NSTAl1ATION FUND "
117 HYPERION MITIGATION FUND -
lie TOA ARTICLE 3- $8 $21 BIKEWAY FUND -
719 MTAGRANT -
121 FEMA
120 C.O. R S. FUND "
122 LAW.A FUND -
123 PSAF PROPERTY TAX PUBLIC SAFETY -
124 FEDERAL GRANTS -
125 STATE GRANT 6,000.00
126 AIP CUPA PROGRAM OVERSIGHT SURCHARGE 00.00
127 MEAVRE `M- 18,447.96
128 611-1 -
129 CERTIFIEDACCESS SPECIALIST PROGRAM
130 AFFORDABLE HOUSING "
131 COUNTY STORM WATER PROGRAM -
132 MEASURE"6- -
301 CAPITAL IMPROVEMENT FUND -
302 INFRASTRUCTURE REPLACEMENT FUND -
405 FACILITIES MAINTENANCE
501 WATER UTILITY FUND 4,914.31
-02 WASTEWATER FUND 24,581.63
503 GOLF COURSE FUND -
So$ SOLID WASTE FUND -
601 EQUIPMENT REPLACEMENT -
602 LIABILITY INSURANCE 1.340.00
603 WORKERS COMP. RESERVEIINSURANCE 129.68
701 RETIRED EMP. INSURANCE "
702 EXPENDASLE'rRUST FUND, DEVELOPER FEES -
704 EXPENDABLE TRUST FUND - OTHER -
708 OUTSIDE SERVICES TRUST
TOTALWARRANT$
S 4 99999994�
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
Information on actual etlpenddures is available in the Director of Finance's office In the
City of El Segundo.
I certify as to the accuracy of the Demands and the availability of fund for payment thereof.
For Approval, Regular checks held for City council authorization to release.
CODES:
VOID CHECKS DUE TO ALIGNMENT:
MA
R = Computer generated checks for all non-emergencylufgency payments for materials, supplies and
services in support of City Opsratlons
VOID CHECKS DUE TO INCORRECT CHECK DATE;
For Ratilicatioh:
A = Payroll and Employee Benefit checks
VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR:
B - F - Computer generated Early Release disbursements and/or adjustments approved by the City
Manager. Such as: payments for utility services, petty cash and employee travel expense
NOTES
reimbursements. various refunds, contract employee services consistent with current contractual
agreements. instances where prompt payment discounts can be obtained or fate payment penalties
can be avoided or when a situation asses that the City Manager approves.
H = Handwrmen Eary Release disbursements andlor adjustments approved by the City Manager,
CHIEF FINANCIAL OFFICER INTERIM CITY MANAGE
'"d , + •
DATE: DATE:
IV ."' A d:. -ri,y.
REGISTER 03b
Page 25 of 130
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
7131/23 THROUGH 8106/23
Date
Payee
7/31/2023
CA Infrastructure Bank
7/31/2023
ICRMA
7/31/2023
I C RMA
8/4/2023
Mission Square
8/4/2023
Mission Square
8/4/2023
Mission Square
8/4/2023
Mission Square
8/4/2023
ExpertPay
7/24/23-7/30/23
Workers Comp Activity
7/24/23-7/30/23
Liability Trust - Claims
7/24/23-7/30/23
Retiree Health Insurance
DATE OF RATIFICATION: 8/04/23
TOTAL PAYMENTS BY WIRE:
Description
450,261.96
Semi Annual Infrastructure payment
2,511,648.00
Annual Insurance Premium payment
170,332.83
Annual Liability Insurance Assessment payment # 7 of 10
66,121.97
457 payment Vantagepoint
1,038A6
401(a) payment Vantagepoint
2,483,10
401(a) payment Vantagepoint
100.00
IRA payment Vantagepoint
2,674.60
EFT Child support payment
30,694.45
SCRMA checks issued
7,401.68
Claim checks issued/(voided)
-
Health Reimbursment checks issued
3,242,757.05
Certified as to the accuracy of the wire transfers by:
Treasury & Custo er Services Manager Dat
Chief Financ
ial Officer Date
lam_ Jd eA l� � I �v� jrvJ 5 � oyry
LW
City Manager Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
3,242,757.05
PACity Treasurer\Wire Transfers\Wire Transfers 07-01-23 to 6-30-24 8/4/2023 1/1
Page 26 of 130
CITY OF EL SEGUNDO
WARRANTS TOTALS BY DEPARTMENT
AS OF 8/15/23
REGISTER #3b
DEPT#
NAME TOTAL
GENERAL FUND DEPARTMENTAL EXPENDITURES
GENERAL GOVERNMENT
1101
City Council
728.75
1201
City Treasurer
1,030.00
1300
City Clerk
279.14
2101
City Manager
13,416.95
2102
Communications
80.00
2103
Ell Segundo Media
6,649.57
2201
City Attorney
2401
Economic Development
8,212.16
2402
Planning
3,572,00
2405
Human and Health Services
2500
Administrative Services
66,134.97
2601
Government Buildings
10,26&38
2900
Nondepartmental
7,476.23
6100
Library
23,933.27
141,781.42
PUBLIC SAFETY
3100
Police
72,446.45
3200
Fire
38,105.65
2403
Building Safety
2404
Ping/Bldg Sfty Administration
15,741.62
126,293.72
PUBLIC WORKS
4101
Engineering
31,768.95
4200
Streets
40,859 47
4300
Wastewater
4601
Equipment Maintenance
91.7$
4801
Administration
2,029.64
74,749.84
COMMUNITY DEVELOPMENT
5100,5200
Recreation & Parks
43,508.06
5400
Centennial
5,669.05
49,177.11
EXPENDITURES
CAPITAL IMPROVEMENT
ALL OTHER ACCOUNTS
96,997.85
TOTAL WARRANTS
488,999.94
Page 27 of 130
CITY OF EL SEGUNDO
WARRANTS TOTALS BY FUND
3046695 • 30472024
DATE OF APPROVAL:
9002998 - 0002998
001
GENERAL FUND
397.963.13
003
EXPENDABLE TRUST FUND -OTHER
3,000.00
104
TRAFFIC SAFETY FUND
-
1W
STATE GAS TAX FUND
42.52
100
ASSOCIATED RECREATION ACTIVITIES FUND
-
109
ASSET FORFEITURE FUND
2,071,74
III
COMM, DEVEL. BLOCK GRANT
112
PROP"A-TRANSPORTATION
-
114
PROP-C"TRANSPORTATION
115
AIR OUALITY INVESTMENT PROGRAM
-
116
HOME SOUND INSTALLATION FUND
-
117
HYPERION MITIGATION FUND
118
TDA ARTICLE 3 - SIB 621 BIKEWAY FUND
-
119
MTA GRANT
-
121
FEMA
120
C.O.P.S. FUND
18,693.67
122
L.A.W.A FUND
-
123
PSAF PROPERTY TAX PUBLIC SAFETY
617.75
124
FEDERAL GRANTS
-
125
STATE GRANT
4.615.51
t26
AIP CUPA PROGRAM OVERSIGHT SURCHARGE
22,460,78
127
MEAURE'M'
11.757.68
128
$8-1
129
CERTIFIED ACCESS SPECIALIST PROGRAM
-
130
AFFORDABLE HOUSING
-
131
COUNTY STORM WATER PROGRAM
20,352.55
132
MEASURE"B'
301
CAPITAL IMPROVEMENT FUND
-
302
INFRASTRUCTURE REPLACEMENT FUND
-
405
FACILITIES MAINTENANCE
-
501
WATER UTILITY FUND
7,854.49
502
WASTEWATER FUND
11,944.21
503
GOLF COURSE FUND
-
505
SOLID WASTE FUND
-
Set
EQUIPMENT REPLACEMENT
-
602
LIABILITY INSURANCE
146.90
603
WORKERS COMP. RESERVEONSURANCE
290.7E
701
RETIREDEMP INSURANCE
-
702
EXPENDABLE TRUST FUND - DEVELOPER FEES
62.18
704
EXPENDABLE TRUST FUND -OTHER
-
706
OUTSIDE SERVICES TRUST
10,227.50
TOTAL WARRANTS
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
Information on actual expenditures is available in the Director of Finance's office in the
City of El Segundo.
I certify as to the accuracy of the Demands and the availabil0y, of fund for payment thereof.
For approval: Regular checks held for City council authorization to release.
CODES:
RG Computer generated checks for all non-emergencylurgency payments for minerals, supplies and
services in support of City Operations
$ 546.061.06
AS OF 915123 REGISTER 04a
VOID CHECKS DUE TO ALIGNMENT:
NIA
VOID CHECKS DUE TO INCORRECT CHECK DATE:
For RatiOcaliOn:
A- Payroll and Employee Senef6 checks VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR:
B - F = Computer generated Eady Release disbursements and/or adjustments approved by the City
Manager. Such as: payments (or utility services, petty cash and employee travel expense NOTES
reimbursements, various rotund$, contract employee services consistent with current contractual
agreements, instances where prompt payment discounts can be obtained or late payment penalties
can be avoided or when a situation arises that the City Manager approves, �r°"•�"'•4� pp ,,,,� "x1.
3�
H = Handwritten Early Release disbursements and/or adjustments approved by the City Manager.
INTERIM CHIEF FINANCIAL OFFICER CITY MANAGE">".d'f
DATE: DATE:t
Page 28 of 130
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
8/07/23 THROUGH 8/13123
Date
Payee
Description
8/7/2023
IRS
335,677.27
Federal941 Deposit
8/7/2023
Employment Development
4,724,52
State SDI payment
8/7/2023
Employment Development
82,025.85
State PIT Withholding
8/9/2023
Cal Pers
66,113.51
EFT Retirement Safety Police Classic - 1st Tier 28
8/9/2023
Cal Pers
59,158.90
EFT Retirement Misc - PEPRA New 26013
8/9/2023
Cal Pers
53,988.22
EFT Retirement Safety Fire- Classic 30168
8/9/2023
Cal Pers
32,454.67
EFT Retirement Safety-Police-PEPRA New 25021
8/9/2023
Cal Pers
35,483.42
EFT Retirement Misc - Classic 27
8/9/2023
Cal Pers
17,401.83
EFT Retirement Safety-Fire-PEPRA New 25020
8/9/2023
Cal Pers
9,412.62
EFT Retirement Sfty Police Classic-2nd Tier 30169
8/10/2023
California EDD
10,161.00
Unemployment Insurance - Q2-2023
8/10/2023
Cal Pers
617,397.78
EFT Health Insurance Payment
8/10/2023
West Basin
2,132,049.56
H2O payment
7/31/23-8/06/23
Workers Comp Activity
29,614.07
SCRMA checks issued
7/31/23-8/06/23
Liability Trust - Claims
29,017.35
Claim checks issued/(voided)
7/31/23-8/06/23
Retiree Health Insurance
9,962.31
Health Reimbursment checks issued
3,524,642.88
DATE OF RATIFICATION: 8/11/23
TOTAL_ PAYMENTS BY WIRE: 3,524,642.88
Certified aaccuracy of the wire transfers by:
s c�t, a
g ) I �
Deputy City urer I Date
-- <gh �
Interim Chief Financial Officer Date
City Manager Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
PACity TreasurerMire TransferslWire Transfers 07-01-23 to 6-30-24 8/16/202� /1 29 of 130
CITY OF EL SEGUNDO
WARRANTS TOTALS BY DEPARTMENT
AS OF 9/5/23
REGISTER #4a
DEPT#
NAME TOTAL
GENERAL FUND DEPARTMENTAL EXPENDITURES
GENERAL_ GOVERNMENT
1101
City Council
1201
City Treasurer
505.28
1300
City Clerk
651.65
2101
City Manager
8,226.13
2102
Communications
90,82
2103
El Segundo Media
973,39
2201
City Attorney
2401
Economic Development
2402
Planning
233.07
2405
Human and Health Services
637.50
2500
Administrative Services
59,358.64
2601
Government Buildings
53,460,43
2900
Nondepartmental
35,669.61
6100
Library
178918
161,595.70
PUBLIC SAFETY
3100 Police 58,614.59
3200 Fire 32,080.83
2403 Building Safety 9.68
2404 Ping/Bldg Sfty Administration 362.92
91,068,02
PUBLIC WORKS
4101
Engineering
12,719.50
4200
Streets
36,101.64
4300
Wastewater
649.53
4601
Equipment Maintenance
1,025.37
4801
Administration
61.46
50, 557.50
COMMUNITY DEVELOPMENT
5100.5200
Recreation & Parks
29,058.77
5400
Centennial
29,058.77
EXPENDITURES
CAPITAL IMPROVEMENT
ALL OTHER ACCOUNTS
215,781.07
TOTAL WARRANTS
548,061.06
Page 30 of 130
CITY OF EL SEGUNDO
WARRANTS TOTALS BY FUND
3047025 - 3047158
DATE OF APPROVAL: AS Of 915f23 REGISTER Mob
9002999 - S002909
001 GENERALFUND
419,134,73
003 EXPENDABLE TRUST FUND -OTHER
-
104 TRAFFIC SAFETY FUND
-
100 STATE GAS TAX FUND
241232.OD
108 ASSOCIATED RECREATION ACTIVITIES FUND
-
log ASSET FORFEITURE FUND
6.204-91
111 COMM. OEVEL BLOCK GRANT
-
112 PROP'N'TRANSPORTAT€ON
5.527,50
114 PROP"C'TRANSPORTATION
-
115 AIR QUALITY INVESTMENT PROGRAM
-
116 HOME SOUND INSTALLATION FUND
-
117 HYPERION MITIGATION FUND
-
Ila TDAARTICLE 3- SO 821 SIKEWAY FUND
-
119 MTA GRANT
121 FEMA
120 aO.P.S. FUND
122 L.A.WA-FUND
-
123 PSAF PROPERTY TAX PUBLIC SAFETY
6,454,45
124 FEDERAL GRANTS
125 STATE GRANT
-
126 AIP CUPA PROGRAM OVERSIGHT SURCHARGE
-
127 MEAURE"M"
22.244.92
128 SB-1
-
129 CERTIFIED ACCESS SPECIALIST PROGRAM
-
130 AFFORDABLE HOUSING
-
131 COUNTY STORM WATER PROGRAM
14,957.75
132 MEASURE"B"
-
301 CAPITAL IMPROVEMENT FUND
51,139.10
302 INFRASTRUCTURE REPLACEMENT FUND
405 FACILITIESMAINTENANCE
-
SO WATER UTILITY FUND
10.664.16
502 WASTEWATER FUND
70,708.S3
503 GOLF COURSE FUND
-
W SOLID WASTE FUND
71,398.48
601 EQUIPMENT REPLACEMENT
-
602 LIABILITY INSURANCE
-
003 WORKERSCOMP. RESERVErINSURANCE
-
701 RETIRED EMP. INSURANCE
-
702 EXPENDABLE TRUST FUND • DEVELOPER FEES
8,280.37
704 EXPENDABLE TRUST FUND - OTHER
-
708 OUTSIDE SERVICES TRUST
TOTAL WARRANTS
$ 723,464,30
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
Information on actual expenditures Is available in the Director of Finance's office in the
City of El Segundo.
I certify as to the accuracy of the Demands and the availability of fund for payment thereof.
For Approval: Regular checks held for City council authorization to release.
CODES:
VOID CHECKS DUE TO ALIGNMENT:
NIA
R = Computer generated checks for all non-emergency/urgency payments for materials, supplies
and
services in support of City Operations
VOID CHECKS DUE TO INCORRECT CHECK DATE:
For RatiOcalion:
A- payroll; and Employee Benefit checks
VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR:
13 - F = Computer generated Early Release disbursements andlof adjustments approved by the City
Manager. Such as: payments for utility services, petty rash and employee travel expense
NOTES
reimbursements, various refunds, contract employee services consistent with current contractual
agreements, instances where prompt payment discounts can be obtained or late payment penalties
can be avoided or when a situation arises that the City Manager approves.
H= Handwritten Early Release disbursem9 is andlor adjustments approved by the City Manager. �y
1.
INTERIM CHIEF FINANCIAL OFFICER• CITY MANAGER '
DATE: _. DATE: /j117,1
Page 31 of 130
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
8/14123 THROUGH 8/20123
Date
Payee
Description
8/18/2023
Mission Square
64,520,56
457 payment Vantagepoint
8/18/2023
Mission Square
1,038.46
401(a) payment Vantagepoint
8/18/2023
Mission Square
2,483.10
401(a) payment Vantagepoint
8/18/2023
Mission Square
100.00
IRA payment Vantagepoint
8/18/2023
ExpertPay
2,674.60
EFT Child support payment
8/07/23-8/13/23
Workers Comp Activity
30,885.20
SCRMA checks issued
8/07/23-8/13/23
Liability Trust - Claims
4,540,00
Claim checks issued/(voided)
8/07/23-8/13/23
Retiree Health Insurance
-
Health Reimbursment checks issued
106,241.92
DATE OF RATIFICATION: 8122123
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by:
Treasury & CustomerSe_.
Services Manager Date
Interi ief Financial Officer Date
City Manager Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo,
106,241.92
PACity TreasurerlWire TransferslWire Transfers 07-01-23 to 6-30-24 8/22/2023 1/1
Page 32 of 130
CITY OF EL SEGUNDO
WARRANTS TOTALS BY DEPARTMENT
AS OF 9/5/23
REGISTER #4b
DEPT#
NAME TOTAL
GENERAL FUND DEPARTMENTAL EXPENDITURES
GENERAL GOVERNMENT
1101
City Council
1201
City Treasurer
1300
City Clerk
25.46
2101
City Manager
3,415,00
2102
Communications
2103
El Segundo Media
30.87
2201
City Attorney
4,660,65
2401
Economic Development
32,548.50
2402
Planning
2405
Human and Health Services
2,545.83
2500
Administrative Services
72,302.17
2601
Government Buildings
72,388.57
2900
Nondepartmental
21,886.30
6100
Library
11,360.71
221,164.16
PUBLIC SAFETY
3100 Police 65,26112
3200 Fire 30,915.29
2403 Building Safety
2404 Ping/Bldg Sfty Administration
96,178.41
PUBLIC WORKS
4101
Engineering
24,219,98
4200
Streets
23,986.16
4300
Wastewater
4601
Equipment Maintenance
5,957.36
4801
Administration
85.38
54, 248.88
COMMUNITY DEVELOPMENT
5100,5200
Recreation & Parks
32,427.25
5400
Centennial
32,427.25
EXPENDITURES
CAPITAL IMPROVEMENT
51,139.10
ALL OTHER ACCOUNTS
268,306,50
TOTAL WARRANTS
723,464.30
Page 33 of 130
CITY OF EL SEGUNDO
WARRANTS TOTALS BY FUND
3047159 - 3047225
DATE OF APPROVAL: AS OF 9105123
0- 0
001 GENERAL FUND 362,661,08
003 EXPENDABLE TRUST FUND -OTHER
104 TRAFFIC SAFETY FUND -
100 STATE GAS TAX FUND 6.22
108 ASSOCIATED RECREATION ACTIVITIES FUND -
109 ASSET FORFEITURE FUND
III COMM. DEVEL. BLOCK GRANT -
112 PROP -A" TRANSPORTATION -
114 PROP'C7TRANSPORTATION -
115 AIR DUALITY INVESTMENT PROGRAM -
116 HOME SOUND INSTALLATION FUND
117 HYPERION MITIGATION FUND -
I la TDA ARTICLE 3 - SS 821 BIKEWAY FUND -
119 MTA GRANT
121 FEMA
120 CO. P.S. FUND
122 LAW.A. FUND -
123 PSAF PROPERTY TAX PUBLIC SAFETY -
124 FEOERALGRANTS
125 STATE GRANT
126 AIP CUPA PROGRAM OVERSIGHT SURCHARGE 171.63
127 MEAURE'M' 98,247.Si
129 SS-1
129 CERTIFIED ACCESS SPECIALIST PROGRAM -
130 AFFORDABLE HOUSING
131 COUNTY STORM WATER PROGRAM -
132 MEASURE'B" -
301 CAPITAL IMPROVEMENT FUND 14,164.60
302 INFRASTRUCTURE REPLACEMENT FUND -
405 FACILITIES MAINTENANCE
$01 WATER UTILITY FUND 16.996.49
502 WASTEWATER FUND 5.398.60
503 GOLF COURSE FUND
505 SOLID WASTE FUND -
601 EQUIPMENT REPLACEMENT
602 LIABILITY INSURANCE 24,05
603 WORKERS COMP. RESERVEIINSURANCE 58.98
701 RETIRED EMP, INSURANCE
702 EXPENDABLE TRUST FUND- DEVELOPER FEES 448.31
704 EXPENDABLE TRUST FUNDOTHER
7% OUTSIDE SERVICES TRUST
TOTAL WARRANTS
S 516,707.37
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
Information On actual expenditures is available in the Chief Financial Officers office In the
City of El Segund0.
I certify as lathe accuracy afthe Demands and the availability Of fund for payment thereof.
For Approval Regular checks held for City council authori:etion to release.
CODES:
VOID CHECKS DUE TO ALIGNMENT:
NIA
R= Computer generated checks for all non-emergencylurgency payments for materials, supplies and
SCNICBS in support of City Operations
CHECKS DUE TO INCORRECT CHECK DATE:
For Ratification,VOID
A = Payroll and Employee Benefit checks
VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR:
S-F= Computer generated Early Release disbursements and/or adjustments approved by the City
Manager. Such as: payments for utility services, petty cash and employee travel expense
NOTES
reimbursements, various refunds, Contract employee services consistent with Current Contractual
agreements, instances Where prompt payment discounts Can be obtained or late payment penalties
can be avoided or when a sbuallon arises that the City Manager approves.
H = Handwritten Early Release disbursements and/or adjustments approved by the City Manager.
INTERIM CHIEF FINANCIAL OFFICER CITY MANAGER
DATE: "'A, DATE:
RIMER a4C
Page 34 of 130
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
8/21/23 THROUGH 8127/23
Date
EgLee
Descriution
8/21/2023
IRS
269,373.40
Federal941 Deposit
8/21/2023
Employment Development
4,217.50
State SDI payment
8/21/2023
Employment Development
61,116.35
State PIT Withholding
8/23/2023
Cal Pers
61,717.46
EFT Retirement Safety Police Classic - 1st Tier 28
8/23/2023
Cal Pers
58,548,61
EFT Retirement Misc - PEPRA New 26013
8/23/2023
Cal Pers
52,230.24
EFT Retirement Safety Fire- Classic 30168
8/23/2023
Cal Pers
37,695.83
EFT Retirement Safety-Police-PEPRA New 25021
8/23/2023
Cal Pers
35,436.76
EFT Retirement Misc - Classic 27
8/23/2023
Cal Pers
15,344.69
EFT Retirement Safety-Fire-PEPRA New 25020
8/23/2023
Cal Pers
8,800.30
EFT Retirement Sfty Police Classic-2nd Tier 30169
8/23/2023
Cal Pers
1,750.00
GASB 68 Reporting Sevices Fee
8/14/23-8/20/23
Workers Comp Activity
17,937.47
SCRMA checks issued
8/14/23-8/20/23
Liability Trust - Claims
4,689.72
Claim checks issued/(voided)
8/14/23-8/20/23
Retiree Health Insurance
-
Health Reimbursment checks issued
628,858.33
DATE OF RATIFICATION: 8/25/23
TOTAL_ PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by:
Treasury & Custom r Services Manager Date/
Interim Ghief Financial icer Date
City Manager Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
628,858.33
RNCity TreasurerlWire Transfers\Wire Transfers 07-01-23 to 6-30-24 8/25/202� 1/1
age 35 of 130
CITY OF EL SEGUNDO
WARRANTS TOTALS BY DEPARTMENT
AS OF 9/05/23
REGISTER #4c
DEPT#
NAME TOTAL
GENERAL FUND DEPARTMENTAL EXPENDITURES
GENERAL GOVERNMENT
1101
City Council
392.85
1201
City Treasurer
1300
City Clerk
125.24
2101
City Manager
9,258.87
2102
Communications
45.43
2103
El Segundo Media
78.49
2201
City Attorney
9,024.05
2401
Economic Development
38.01
2402
Planning
28.50
2405
Human and Health Services
2500
Administrative Services
24,861.79
2601
Government Buildings
16.55
2900
Nondepartmental
2,497.23
6100
Library
3,238.97
49,605.98
PUBLIC SAFETY
3100
Police
5,694.21
3200
Fire
8,675A5
2403
Building Safety
(343.55)
2404
Ping/Bldg Sfty Administration
428.80
14,454.61
PUBLIC WORKS
4101
Engineering
17,854,31
4200
Streets
23,186.28
4300
Wastewater
284.18
4601
Equipment Maintenance
1.60
4801
Administration
406.30
41, 732.67
COMMUNITY DEVELOPMENT
5100,5200
Recreation & Parks
193,856.92
5400
Centennial
193, 856.92
EXPENDITURES
CAPITAL IMPROVEMENT
14,164.50
ALL OTHER ACCOUNTS
202,892,69
TOTAL WARRANTS
516,707.37
Page 36 of 130
CITY OF EL SEGUNDO
WARRANTS TOTALS BY FUND
3047226 - 3047307
DATE OF APPROVAL: ASOP9119123
9003000 - 9003000
001 GENERALFUND
240,741,19
003 EXPENDABLE TRUST FUND -OTHER
-
104 TRAFFIC SAFETY FUND
-
106 STATE GAS TAX FUND
10e ASSOCIATED RECREATION ACTIVITIES FUND
-
log ASSET FORFEITURE FUND
283.00
111 COMM. REVEL. BLOCK GRANT
7,500,00
112 PROP"A""TRANSPORTATION
585.75
114 PROP"C"TRANSPORTATION
10,843,76
115 AIR QUALITY INVESTMENT PROGRAM
116 HOME SOUND INSTALLATION FUND
-
117 HYPERION MITIGATION FUND
390.40
118 TDA ARTICLE 3 - SB 821 BIKEWAY FUND
-
119 MTA GRANT
121 FEMA
120 COPS. FUND
-
122 L.A.W.A. FUND
-
123 PSAF PROPERTY TAX PUBLIC SAFETY
1051,23
124 FEDERAL GRANT$
-
12S STATE GRANT
-
126 AIP CUPA PROGRAM OVERSIGHT SURCHARGE
-
127 MEAURE"M'
-
128 SBA
129 CERTIFIED ACCESS SPECIALIST PROGRAM
-
130 AFFORDABLE HOUSING
-
131 COUNTY STORM WATER PROGRAM
4,938,25
132 MEASURE`B'
-
301 CAPITAL IMPROVEMENT FUND
-
302 INFRASTRUCTURE REPLACEMENT FUND
-
405 FACILITIES MAINTENANCE
Sol WATER UTILITY FUND
4,895,46
$02 WASTEWATER FUND
5,206.78
603 GOLF COURSE FUND
-
505 SOLID WASTE FUND
-
601 EQUIPMENT REPLACEMENT
-
602 LIABILITY INSURANCE
-
603 WORKERS COMP. RESERVE/INSURANCE
500.00
701 RETIRED EMIR INSURANCE
-
702 EXPENDABLE TRUST FUND- DEVELOPER FEES
1,655.34
704 EXPENDABLE TRUST FUND - OTHER
-
706 OUTSIDE SERVICES TRUST
TOTALWARRANTS
3
278.735. IS
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
Information on actual expenditures is available in the Chief Financial Off"es Office in the
City of El Segundo.
I cediy as to the accuracy of the Demands and the availability of fund for payment thereol.
For Approval: Regular checks held for City council authorization to release.
CODES:
VOID CHECKS DUE TO AUGNMENT:
NIA
R = Computer generated checks for all non-amergencylurgency payments for materials, supplies
and
services In support of City Operations
VOID CHECKS DUE TO INCORRECT CHECK DATE:
Far RatiBcaliom
A = Payroll and Employee Benefit checks
VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR:
B-F= Computer generated Early Release disbursements andfor adjustments approved by the City
Manager. Such as: payments for Ulilily services, party cash and employee travel expense
NOTES
reimbursements, various refunds, comrad employee services consistentwith current contractual
agreements, instances where prompt payment discounts can be obtained or late payment penalties
can be avoided or when a situation arises that the City Manager approves.
H = Handwritten Early Release disbursements andlor adjustments approved bylhe City Manager.
INTERIM CHIEF FINANCIAL OFFICER € /"�'^�+sr4`-'-^"-gym CITY MANAGER
DATE: Cn-nF. �,G---'' DATE:
RF"GISTEROSa
Page 37 of 130
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
8/28/23 THROUGH 9103/23
Date
,Pee
_ Description
8/28/2023
The Bloom Firm -Trust Acct.
100,000.00
Settlement
9/1/2023
IRS
330,240.45
Federal941 Deposit
9/1/2023
Employment Development
4,248.96
State SDI payment
9/1/2023
Employment Development
75,316,88
State PIT Withholding
9/1/2023
Mission Square
75,291.82
457 payment Vantagepoint
9/1/2023
Mission Square
1,038.46
401(a) payment Vantagepoint
9/1/2023
Mission Square
2,483.10
401(a) payment Vantagepoint
9/1/2023
Mission Square
100.00
IRA payment Vantagepoint
9/1/2023
ExpertPay
2,365.29
EFT Child support payment
8/21/23-8/27/23
Workers Comp Activity
(10,754.97)
SCRMA checks issued/(voided)
8/21/23-8/27/23
Liability Trust - Claims
47,221.80
Claim checks issued/(voided)
8/21/23-8/27/23
Retiree Health Insurance
-
Health Reimbursment checks issued
627,551.79
DATE OF RATIFICATION: 9105/23
TOTAL PAYMENTS BY WIRE:
ertified as to the accuracy of the wire transfers by:
y s
Treasury & Custo er Services Manager Date
Interim Chief Financial Officer Date
City Manager Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
627,651.79
PACity Treasurer\Wire Transfers\Wire Transfers 07-01-23 to 6-30-24 9/5/2023pl/1
age 38 of 130
CITY OF EL SEGUNDO
WARRANTS TOTALS BY DEPARTMENT
AS OF 9/19/23
REGISTER #5a
DEPT#
NAME TOTAL
GENERAL FUND DEPARTMENTAL EXPENDITURES
GENERAL GOVERNMENT
1101
City Council
1201
City Treasurer
1300
City Clerk
2101
City Manager
4,636.55
2102
Communications
2103
El Segundo Media
2,928.57
2201
City Attorney
68,849.00
2401
Economic Development
2402
Planning
2405
Human and Health Services
2500
Administrative Services
16,940.82
2601
Government Buildings
8,803,60
2900
Nondepartmental
1,030.43
6100
Library
1,827,89
105,216.86
PUBLIC SAFETY
3100 Police 4,71T36
3200 Fire
2403 Building Safety
2404 Ping/Bldg Sfty Administration
4,717.36
PUBLIC WORKS
4101
Engineering
2,006.00
4200
Streets
5,095.34
4300
Wastewater
4601
Equipment Maintenance
94,524.87
4801
Administration
101,626.21
COMMUNITY DEVELOPMENT
5100,5200
Recreation & Parks
5400
Centennial
0.00
EXPENDITURES
CAPITAL IMPROVEMENT
ALL OTHER ACCOUNTS
67,174.72
TOTAL WARRANTS
278,735.15
Page 39 of 130
CITY OF EL SEGUNDO
WARRANTS TOTALS BY FUND
3047308 - 31>47357
DATE OF APPROVAL: AS OF 9119123
9003001 - 9003ODS
001 GENERAL FUND 226,044.61
OD3 EXPENDABLE TRUST FUND -OTHER 4,000.00
104 TRAFFIC SAFETY FUND -
106 STATE GAS TAX FUND 7,89a.00
108 ASSOCIATED RECREATION ACTIVITIES FUND -
109 ASSET FORFEITURE FUND 2.439.81
ill COMM. DEVEL. BLOCK GRANT -
112 PROP "A"TRANSPORTATION
114 PROP"C"TRANaPORTATION 52,066,00
115 AIR QUALITY INVESTMENT PROGRAM
116 HOME SOUND INSTALLATION FUND -
117 HYPERION MITIGATION FUND 63.98
Ila 7DAARTiCLE 3- SB 821511(6WAY FUND
Ila MTA GRANT
121 FEMA
120 C O.P.S. FUND -
122 LAW A. FUND
123 PSAF PROPERTY TAX PUBLIC SAFETY .
124 FEDERAL GRANTS 1.445.00
125 STATE GRANT 3,188.64
120 A1P CUPA PROGRAM OVERSIGHT SURCHARGE 00,00
$27 MEAURE'V'
120 Se.1
120 CERTIFIED ACCESS SPECIALIST PROGRAM
130 AFFORDABLE HOUSING -
131 COUNTY STORM WATER PROGRAM -
132 MEASURE "B"
101 CAPITAL IMPROVEMENT FUND
302 INFRASTRUCTURE REPLACEMENT FUND -
405 FACILITIES MAINTENANCE -
501 WATER UTILITY FUND 14,968.51
$02 WASTEWATER FUND 25,583.91
503 GOLF COURSE FUND -
SOS SOLID WASTE FUND -
Sol EQUIPMENT REPLACEMENT
602 LIABILITY INSURANCE 675.00
603 WORKERS COMP. RESERVEANSURANCE 2,690.05
701 RETIRED EMP. INSURANCE -
702 EXPENDABLE TRUST FUND • DEVELOPER FEES 3.736,32
704 EXPENDABLE TRUST FUND -OTHER
708 OUTSIDE SERVICES TRUST
TOTAL WARRANTS $
344.862.03
STATE OF CALIFORNIA
COUNTY OF LOS ANGEL.ES
Inl0mrsti011 on actual expenditures is available in the Chief Financial OffiCefs Of0ce in the
City of El Segundo.
t Certify as to the accuracy of the Demands and the availability of fund for payment thereof.
For Approval: Regular checks hold for City council authorization to release.
CODES:
VOID CHECKS DUE TO ALIGNMENT:
NIA
R= Computer generated checks for aft non-emergencylurgencypayments for maiedals,supplies and
services in support of City Operations
VOID CHECKS DUE TO INCORRECT CHECK DATE:
For RalificatlOn:
A= Payroll and Employee Benefit Checks
VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR:
9-F= Computer generated Early Release disbursements and/or adjustments approved by the City
Manager. Such as: payments for utility services, petty cash and employee travel expense
NOTES
reimbursements. various refunds, Contract employee services consistent with current contractual
agreements, instances where prompt payment discounts can be obtained or late payment penailies
Can be avoided or when a situation arises that the Chy Manager approves,
H = Handwritten Early Release disbursements and/or adjustments approved by the City Manager.
INTERIM CHIEF FINANCIAL OFFICER CITY MANAGER
PATE:; 6 r
DATE;
% ,
c,�
f ry
i r ems,
V
7
REGISTER 1f5b
Page 40 of 130
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
9/04/23 THROUGH 9110/23
Date
Payee
Description
9/6/2023
Cal Pers
61,718.57
EFT Retirement Safety Police Classic -1st Tier 28
9/6/2023
Cal Pers
59,966.29
EFT Retirement Misc - PEPRA New 26013
9/6/2023
Cal Pers
54,156.74
EFT Retirement Safety Fire- Classic 30168
9/6/2023
Cal Pers
29,309.43
EFT Retirement Safety-Police-PEPRA New 25021
9/6/2023
Cal Pers
35,749.06
EFT Retirement Misc - Classic 27
9/6/2023
Cal Pers
15,998,13
EFT Retirement Safety-Fire-PEPRA New 25020
9/6/2023
Cal Pers
8,800.30
EFT Retirement Sfty Police Classic-2nd Tier 30169
9/8/2023
Cal Pers
612,770.56
EFT Health Insurance Payment
8/28/23-9/03/23
Workers Comp Activity
24,986.58
SCRMA checks issued/(voided)
8/28/23-9/03/23
Liability Trust - Claims
30,933.95
Claim checks issued/(voided)
8/28/23-9/03/23
Retiree Health Insurance
9,862.50
Health Reimbursment checks issued
944,252.11
DATE OF RATIFICATION: 9/08/23
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by:
Treasury & Custo4r Services Manager Date
9 /1..
Interim ief Financial Officer Date
A��,4 i -���z
City Manager Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
944,252.11
PACity TreasurerMire TransferslWire Transfers 07-01-23 to 6-30-24 9/8/2023 1/1
Page 41 of 130
CITY OF EL SEGUNDO
WARRANTS TOTALS BY DEPARTMENT
AS OF 9/19/23
REGISTER #5b
DEPT#
NAME TOTAL
GENERAL FUND DEPARTMENTAL EXPENDITURES
GENERAL GOVERNMENT
1101
City Council
1,067.44
1201
City Treasurer
(172.98)
1300
City Clerk
703.98
2101
City Manager
23,597.66
2102
Communications
263.09
2103
El Segundo Media
709.08
2201
City Attorney
13,122.00
2401
Economic Development
797.74
2402
Planning
2,820.00
2405
Human and Health Services
2500
Administrative Services
22,732.08
2601
Government Buildings
1,827.69
2900
Nondepartmental
26,013.80
6100
Library
5,744,94
99, 226.52
PUBLIC SAFETY
3100
Police
20,87102
3200
Fire
7,305,64
2403
Building Safety
1,355.00
2404
Ping/Bldg Sfty Administration
2,874.63
32,406.29
PUBLIC WORKS
4101
Engineering
14172
4200
Streets
13,139.31
4300
Wastewater
10,335.66
4601
Equipment Maintenance
35,850.92
4801
Administration
461.76
59,929.37
COMMUNITY DEVELOPMENT
5100,5200
Recreation & Parks
18,930.30
5400
Centennial
13,106.12
32, 036.42
EXPENDITURES
CAPITAL IMPROVEMENT
ALL OTHER ACCOUNTS
121,283.43
TOTAL WARRANTS
344,882.03
Page 42 of 130
. M M City Council Agenda Statement
E L S E G U N D O Meeting Date: October 3, 2023
Agenda Heading: Consent
Item Number: B.4
TITLE:
Correction to the Aquatics Manager Classification Title and Civil Service Status
RECOMMENDATION:
1. Adopt a resolution reflecting a correction to the title of the Aquatics Manager (at -
will) position with the corresponding salary range.
2. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
None.
BACKGROUND:
On May 16, 2023, the City Council approved the establishment of the Aquatics Manager
classification, exam plan, and salary range. The staff report and related items did not
reflect the at -will status of this manager -level position.
DISCUSSION:
Manager -level positions are covered under the Administrative Code- Management and
Confidential Series. As these positions are created, the City has been designating them
as at -will and exempt from the Civil Service system. When the Aquatics Manager
position was approved, the intention was to continue this practice and also designate it
with an at -will status. Unfortunately, this was not reflected in the staff report and related
documents when it was established. A resolution reflecting the correction to the
classification title and the corresponding salary range is required to comply with
CalPERS regulations.
A recruitment is currently in progress for this position. Once the correction is approved,
an individual will be selected for this position, and they will have an at -will employment
status.
Page 43 of 130
Correction to the Aquatics Manager Classification
October 3, 2023
Page 2 of 2
CITY STRATEGIC PLAN COMPLIANCE:
Goal 3: Promote a Quality Workforce Through Teamwork and Organizational
Efficiencies
Objective: El Segundo is an employer of choice and consistently hires for the future,
with a workforce that is inspired, world -class, engaged and innovative.
PREPARED BY:
Rebecca Redyk, Human Resources Director
REVIEWED BY:
Rebecca Redyk, Human Resources Director
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. Resolution Establishing Basic Salary Range
Page 44 of 130
RESOLUTION NO.
A RESOLUTION ESTABLISHING BASIC MONTHLY SALARY RANGE
FOR FULL TIME JOB CLASSIFICATION
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council approves the following basic salary ranges:
Classification
Salary Range
Aquatics Manager (At -Will) $9,854.65 - $12,535.11 Monthly
SECTION 2: Authority. The City Manager or his designee is authorized to take any steps
necessary in order to effectuate this Resolution.
SECTION 3: Construction. This Resolution must be broadly construed in order to achieve
the purposes stated in this Resolution. It is the City Council's intent that the provisions of
this Ordinance be interpreted or implemented by the City and others in a manner that
facilitates the purposes set forth in this Resolution.
SECTION 4: Severability. If any part of this Resolution or its application is deemed invalid
by a court of competent jurisdiction, the City Council intends that such invalidity will not
affect the effectiveness of the remaining provisions or applications and, to this end, the
provisions of this Ordinance are severable.
SECTION 5: The City Clerk is directed to certify the adoption of this Resolution; record
this Resolution in the book of the City's original resolutions and make a minute of this
adoption of the Resolution in the City Council's records and the minutes of this meeting.
SECTION 6: This Resolution is effective October 3, 2023 and will remain effective unless
repealed or superseded.
PASSED AND ADOPTED this 3rd day of October, 2023.
Drew Boyles,
Mayor
Page 45 of 130
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
Is] IVice] 00�40till►1�Z��
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved and
signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said
Council held on the day of , 2023, and the same was so passed and adopted
by the following vote:
AYES-
NOES -
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
Mark D. Hensley, City Attorney
Page 46 of 130
City Council Agenda Statement
F I, F, G t I) O Meeting Date: October 3, 2023
Agenda Heading: Consent
Item Number: B.5
TITLE:
Renew Contract with Pileum Corporation for Police Body Worn Camera and Vehicle
Video System
RECOMMENDATION:
Waive the formal bidding process pursuant to El Segundo Municipal Code § 1-7-
9(A) to allow a direct renewal of the current cloud -based fully integrated body -
worn camera and in -car video recording solution/system contract.
2. Authorize the City Manager to execute a five-year contract with Pileum
Corporation for a total amount of $581,354.50 for a body -worn camera and in -car
video system.
3. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
The total amount of the five-year contract renewal will be $581,354.50.
Amount Budgeted: $581,354.50
Additional Appropriation: None.
Account Number(s): $572,200.00 from 601-400-3101-8106 and $9,154.50 from 601-
400-3101-8104
BACKGROUND:
In 2018, the Police Department conducted extensive research in an effort to institute a
robust Body Worn Camera ("BWC") and in -car video system. At the time, the
Department was utilizing two separate systems, the L3 Mobile -Vision for in -car video
and VieVu for the BWC system. Although both camera systems were moderately
integrated, neither one offered cloud -based storage and both had limited capabilities,
displayed poor video quality during darkness, and offered less than satisfactory
customer service. Ultimately, due to unique operational requirements, the Department
Page 47 of 130
Renew Contract with Pileum Corporation
October 3, 2023
Page 2 of 3
deployed the current BWC and in -car video system offered by the Pileum Corporation.
DISCUSSION:
Prior to contracting with Pileum Corporation in 2018, the Department conducted
extensive research in an effort to find a vendor that could provide several features in a
comprehensive BWC and in -car video system. At the time, Pileum Corporation was the
only vendor able to meet our requirements and therefore the system was purchased.
As the contract renewal date approached, the Department conducted follow-up
research to learn of any potential vendors that could offer the features required by the
Department, namely, an integrated BWC and in -car video system, fasteners that
securely attach the BWC hardware into the police uniform to avoid unintended removal,
cloud -based storage, and excellent customer service. No other major BWC vendors
were able to offer all the required features.
The contract renewal will allow the Department to continue using all the features listed
in the current contract. Additionally, the renewal provides the following upgrades to our
existing components:
• All new body -worn camera devices with upgraded software
• All new upgraded in -car video hardware with enhanced resolution, particularly
during darkness
• All new upgraded tablets, which serve as the system's control panel
• All new upgraded wireless routers which are installed in the patrol vehicles that
ultimately send data to the cloud -based storage system
• A multitude of new updates to the website that make it more user-friendly
• Unlimited cloud -based storage that is Criminal Justice Information System (CJIS)
compliant, a requirement for sensitive law enforcement data
• Body -worn camera mounting design that is seamlessly integrated into the
uniform, to prevent the camera from snapping off
Since adopting the Pileum Corporation system (BodyWorn), the company has delivered
excellent customer service, technical support, and all the features have greatly
enhanced our body -worn camera system. Pursuant to El Segundo Municipal Code § 1-
7-9(A) and the unique utility of the current system, staff recommends that the City
Council find that the City's best interests are served by a direct award of a contract to
the Pileum Corporation without a competitive selection process and take the
recommended actions set forth above.
Page 48 of 130
Renew Contract with Pileum Corporation
October 3, 2023
Page 3 of 3
CITY STRATEGIC PLAN COMPLIANCE:
Goal 2: Support Community Safety & Preparedness
Objective A: El Segundo is a safe and prepared community
PREPARED BY:
Hugo Perez, Police Captain
REVIEWED BY:
Jaime Bermudez, Police Chief
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
None
Page 49 of 130
City Council Agenda Statement
F I, F, G t I) O Meeting Date: October 3, 2023
Agenda Heading: Consent
Item Number: B.6
TITLE:
Notice of Completion for the City Hall Phase 1 Improvements Project
RECOMMENDATION:
Accept the Civic Center Maintenance and Repairs Project No. PW 21-11, also
identified as the City Hall Phase 1 Improvements project, by Union Construction
Company, as complete.
2. Authorize the City Clerk to file the attached Notice of Completion with the County
Recorder's Office.
3. Alternately, discuss and take other action related to this item.
FISCAL IMPACT:
Included in the Adopted FY 2022-23 Budget and carried forward to FY2023-24.
Amount Budgeted: $937,989.20
Additional Appropriation: No
Account Numbers: $794,545 from 708-400-2403-8807 (Trust Fund for Permit Center
Surcharge) and $143,464.20 from 301-400-8201-8209 (City Wide Facilities Repairs)
BACKGROUND:
City Hall is an aging facility, with the original building constructed in 1955. This building
was renovated to house the Community Development and Public Works Departments in
the mid-1970s. In order to better serve the public, rehabilitation improvements were
identified by staff and the improvements were split into multiple phased projects.
Phase 1 of this project, which is identified as the Civic Center Maintenance and Repairs
Project PW 21-11, began in January 2022 and has recently been completed. The first
phase improvements included the main entry area to Community Services/Public
Works, the Building Division staff seating area, new public counters to better
Page 50 of 130
Notice of Completion for the City Hall Phase 1 Improvements Project
October 3, 2023
Page 2 of 2
accommodate the public, and renovations to the Executive Conference Room to
upgrade and reconfigure a heavily -used conference room.
DISCUSSION:
The Civic Center Maintenance and Repairs Project No. PW 21-11, was completed in
August 2023 and was subsequently inspected by City staff. The project was completed
in accordance with the plans and specifications to the full satisfaction of city staff.
Staff recommends that the City Council approve the recommended actions for project
PW 21-11 as noted.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 4: Develop and Maintain Quality Infrastructure and Technology
Objective 4A: El Segundo's physical infrastructure supports an inviting and safe
community.
Goal 5: Champion Economic Development and Fiscal Sustainability
Objective 5A: El Segundo promotes economic growth and vitality for business and the
community.
PREPARED BY:
James Rice, Associate Engineer
REVIEWED BY:
Elias Sassoon, Public Works Director
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. Vicinity Map
2. Location Map
3. Before and After Pictures
4. Notice of Completion
Page 51 of 130
Vicinity Map - PW 21-11 Civic Center Maintenance and Repairs Project
f mW17 eria�Ave • ■ ■�■�■�■�■�■�■�aw■pew�l■Fiwy
■7
'W Acacia Ave
E Acacia Ave
■
Century Fwy
v>
E Walnut Ave
• N
T!
1 v N
N E Sycamore Ave
1
3 •
■ u
>
o in E Maple Ave
1
Q
1 _
•
� C
•
S
s )
z =1
1
. in
Z
o
•
■ 7 W Mariposa Ave
E Mariposa Ave
a)C
tN
�
•
S
d
>
E Pine Ave
K
N ■
N
Q
'N
• El Segundo
■
1 ■ ■
N @
N
■� i 124th St
1
E Grand Ave @
E Grand Ave
•
,,arid Ave
m Y
Ln
G � ILn
N�
L■_•
1
t ■ rt ■ ■ ■
E El Segundo Blvd
E El Segundo Blvt
. ■ . ■ J
♦
The Lakes Golf
N 1
•
Course
0 ■
♦
� 1
♦
E 1N
�
1
N.
a
.
`
I
W 138th St
♦ •A
Plaza El
Segundo
!
!000 ;
139th St
♦
1
♦
m
•
1
Q
El PAW
36th PI
35th PI
2/23/2023 1:27, 046
0 0.17 0.35 0.7 mi
0.3 0.6 1.2 km
City of El Segundo, County of Los Angeles, California State Parks, Esri,
HERE, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS,
Page 52 of 130
Location Map - PW 21-11 Civic Center Maintenance and Repairs Project
o�Q
�❑ ❑
W Pine Ave fn
-o
o
L� U
El
El
CP EJ
Q ❑6 ❑
a❑0❑
W Holly Ave
❑ ❑❑
❑�-❑
Q
❑❑ ❑ a❑
Q Q
tea❑
=GF1rand Ave
sv'
Cn
6/9/2023
m
❑ � C:3 0
❑ niir uare J— ❑ ] El❑
hurch I C ❑
❑ ❑U ❑❑ o�
F�� QEf Public ParkingLI P:�:a = 0
El 0 Cl CD
❑ ❑ ❑ El 8❑
E Holly Ave
g ❑� Co
s 0 ❑ cn
❑ 0
,z
EI un o p �
risti n Public Parkin
City Hal
Police Station
Statio
Lil (
Scie
—1
IMM
Public Parking
rl zr L—J LJ
L12 LL�JJ l i Q D Ef]
�aYground Picnic Table
Area
Tot Area
Fire Circle
Stevenson Field
o ❑000
C u rt
Sna�Bar 1 ®ra,
jS
Roller 'IRir
Comm. Garden Ra uetball
Softball Field �-P rk
orse Shoes Maintenance
SnaOl B r ego"', ❑0
Li
Tee inter
ate Park ❑
E Grand Ave
DP
❑�❑ moo❑
a
❑ --��
❑ ❑ L
1:3,852
0.03 0.05 0.1 mi
0.04 0.09 0.17 km
Esri Community Maps Contributors, City of El Segundo, County of Los
Angeles, California State Parks, © OpenStreetMap, Microsoft, Esri, HERE,
Page 53 of 130
PW 21-11 Civic Center Maintenance and Repairs Project Before and After Pictures
Before: City Hall main lobby area
After:
Page 54 of 130
Before: City Hall main lobby area
After: New conference room in main lobby
Page 55 of 130
Before: Executive Conference Room
After:
Page 56 of 130
Before: Community Development & Public Works Plan Check Counter Area
After:
r�
l
�WIWI-
Page 57 of 130
Recording Requested by
and When Recorded Mail To:
City Clerk, City Hall
350 Main Street
El Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name: Civic Center Maintenance and Repairs Project
Project No.: PW 21-11 Contract No. 6212
Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that:
1. The undersigned is an officer of the owner of the interest stated below in the property
hereinafter described.
2. The full name of the owner is: City of El Segundo
3. The full address of the owner is: City Hall, 350 Main Street, El Segundo, CA, 90245
4. The nature of the interest of the owner is: Public Facilities
5. A work of improvement on the property hereinafter described was field reviewed by the City
Engineer on August 18, 2023. The work done was: City Hall renovations to the main entry
area to Community Services/Public Works, the Building Division staff seating area, new public
counters to better accommodate the public, and renovations to the Executive Conference
Room.
6. On October 3, 2023, City Council of the City of El Segundo accepted the work of this contract
as being complete and directed the recording of this Notice of Completion in the Office of the
County Recorder.
7. The name of the Contractor for such work of improvement was: Union Construction Company
8. The property on which said work of improvement was completed is in the City of El Segundo,
County of Los Angeles, State of California, and is described as follows: Civic Center
Maintenance and Repairs Project
9. The street address of said property is: 350 Main St., El Segundo, CA, 90245
Dated:
Elias Sassoon
Public Works Director
VERIFICATION
I, the undersigned, say: I am the Director of Public Works/City Engineer of the City El Segundo, the declarant
of the foregoing Notice of Completion; I have read said Notice of Completion and know the contents thereof;
the same is true of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on , 2023 at El Segundo, California, 90245
Elias Sassoon
Public Works Director
Page 58 of 130
City Council Agenda Statement
F 1 F �' t 1) �� Meeting Date: October 3, 2023
Agenda Heading: Consent
Item Number: B.7
TITLE:
Construction Award to MCM Construction, Inc. for City Hall Phase 2 Improvements
Project
RECOMMENDATION:
1. Find the bid from Xpress Bldg Solutions, Inc. to be nonresponsive.
2. Authorize the City Manager to execute a standard Public Works Construction
Contract with MCM Construction, Inc. in the amount of $595,000 for the
construction of the City Hall Phase 2 Improvements Project, Project No. PW 23-
09 and an additional $105,000 for construction related contingencies.
3. Alternately, discuss and take other action related to this item.
FISCAL IMPACT:
Included in the adopted FY 2023-24 Budget.
Amount Budgeted: $700,000
Additional Appropriation: None.
Account Number(s):
$400,000 from 708-400-2403-8807 (Civic Center Repairs)
$150,000 from 301-400-8201-8111 (Fire Alarm Panels)
$50,000 from 301-400-8201-8401 (Plumbing)
$100,000 from 301-400-8201-8473 (Electrical)
BACKGROUND:
City Hall is an aging facility which was originally constructed in 1955, and was
remodeled to house Community Development and Public Works Departments in the
mid 1970s. In order to better serve the public, rehabilitation improvements were
identified by staff to be done in multiple phased projects.
Page 59 of 130
Construction Award for City Hall Phase 2 Improvements Project
October 3, 2023
Page 2 of 3
Phase 1 of this project, which was identified as the Civic Center Maintenance and
Repairs Project PW 21-11, began in January 2022 and was completed in August 2023.
The scope of these first phase improvements included the main entry area to the
Community Services and Public Works Departments, the Building Division staff seating
area, new public counters, and renovations to the Executive Conference Room to
upgrade and reconfigure a heavily -used conference room.
The scope of the proposed Phase 2 of this project, which is identified as the City Hall
Phase 2 Improvements Project PW 23-09, will include the following rehabilitation work
within City Hall:
1. Relocation of Information Technology Services Department (ITSD) to provide a
larger and contiguous working area for this department;
2. Relocation of the Media Team to City Hall due to displacement from their existing
offices at El Segundo High School; and
3. Reconfiguration of the mailroom to accommodate two new offices for Finance
Department staff in order to accommodate the ITSD staff relocation.
DISCUSSION:
City staff advertised the project, and the City Clerk received and opened the following
three bids on August 22, 2023:
1. Xpress Bldg Solutions, Inc. (Glendale, CA)
2. MCM Construction, Inc. (Sherman Oaks, CA)
3. MLC Constructors, Inc. (Corona, CA)
$453,200
$595,000
$639,808
The lowest bidder is Xpress Bldg Solutions. However, after reviewing the submitted
documents by Xpress Bldg Solutions, City staff and the City Attorney determined that
multiple subcontractors of this bid package had expired State of California licenses
and/or expired registration with the California Department of Industrial Relations (DIR).
Consequently, Xpress Bldg Solutions' bid was found to be nonresponsive. The apparent
lowest bid included the required "Contractor's License Declaration" pursuant to
Business and Professions Code § 7028.15. However, this document contained false
information. The expired credentials contradicted the bidder's attestation to Bid
Instructions § 2.4 that all subcontractors have "appropriate current licenses." Per State
law, cities are required to ensure full compliance with the project's bid specifications
prior to the award of any construction contract to a contractor (Taylor Bus Serv., Inc. v
San Diego Bd. of Educ. (1987) 195 Cal.App.3d 1331, 1343).
Due to this finding, staff checked the references and license status of the next lowest
responsive bidder, MCM Construction, Inc. City staff found MCM Construction, Inc. and
their subcontractors to have the required licenses and/or registrations in good standing,
Page 60 of 130
Construction Award for City Hall Phase 2 Improvements Project
October 3, 2023
Page 3 of 3
and were satisfied with the results. MCM Construction, Inc. has also successfully
completed similar projects for other public agencies. Consequently, staff recommend
awarding the construction of this project to MCM Construction, Inc.
With City Council's authorization, construction is anticipated to commence in November
2023 and be substantially completed in January 2024.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 4: Develop and Maintain Quality Infrastructure and Technology
Objective 4A: El Segundo's physical infrastructure supports an inviting and safe
community.
Goal 5: Champion Economic Development and Fiscal Sustainability
Objective 5A: El Segundo promotes economic growth and vitality for business and the
community.
PREPARED BY:
James Rice, Associate Engineer
REVIEWED BY:
Elias Sassoon, Public Works Director
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. Vicinity Map
2. Location Map
Page 61 of 130
Vicinity Map - PW 23-09 City Hall Phase 2 Improvements Project
m"1%ImperialAve 0 0 0 0 g•—■—■—■—■—■—■—■—■�raiwluewwl■Fiwy.—■7Q-
'W Acacia Ave
E Acacia Ave
■
Century Fwy
v>
E Walnut Ave
• N
T!
E Sycamore Ave
3
■ u
>
o in E Maple Ave
1
�
Q
1 _
•
� C
■
S
s )
z =1
1
. Ln
Z
o
•
■ 7 W Mariposa Ave
E Mariposa Ave
a)C
N
rfl t
�
T
d
>
■■�
E Pine Ave
K
N ■
N
.t 1
Q
N
• El Segundo
`�
1.
1
1 ■ ■
rn @
N N
■— ; 124th St
1
E Grand Ave @
E Grand Ave
•
,,arid Ave
m Y
Ln
G � ILn
Nd
L■—•
1
t ■ rt ■ — ■ — ■ —
E El Segundo Blvd
E El Segundo Blvf
— ■ — ■ J
♦
The Lakes Golf
rn 1
•
Course
0 ■
♦
� 1
N
♦
N.
a
`
I
•
W 138th St
♦ •A
Plaza El
Segundo
!
!000 ;
139th St
♦
1
♦
m
•
1
Q
El PAW
36th PI
35th PI
2/23/2023 1:27, 046
0 0.17 0.35 0.7 mi
0.3 0.6 1.2 km
City of El Segundo, County of Los Angeles, California State Parks, Esri,
HERE, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS,
Page 62 of 130
Location Map - PW 23-09 City Hall Phase 2 Improvements Project
o-Q
W Pine Ave fn
-o
o
L� U
El
El
CP EJ
Q ❑6 ❑
a❑0❑
W Holly Ave
❑ ❑❑
❑�-❑
Q
❑❑ ❑ ❑0
Q
tea❑
=GF1rand Ave
sv'
Cn
6/9/2023
Es
o_ ❑
❑ aC°
❑ niir uare I'�— ❑ ❑ ❑
�ahurch I � ❑
❑❑ ❑
] QEf
ElU ❑❑El ❑ Public Parking �)
Elp�� �CD 0 Cl CD
❑ ❑ o �, 8❑
E Holly Ave
g ❑� Co
s 0 ❑ cn
0 0
,z
EI un o p �
risti n Public Parkin
City Hal
Police Station
Statio
Lil (
Scie
—1
Public Parking
n
U
7
w
uo110
a �Q C Q Ef]
�aYground Picnic Table
Area
Tot Area
Fire Circle
Stevenson Field
o ❑000
C�u rt
SnaoBar 1 ®ra,
jS
Roller FI
11
Rir
Comm. Garden Ra r
ball
Softball Field �-P rk
orse Shoes Maintenance
SnaOl B r �� u
❑ 0
Li
Tee inter
ate Park ❑
E Grand Ave
DP
❑�❑ moo❑
El
a
❑ --��
1:3,852
0.03 0.05 0.1 mi
0.04 0.09 0.17 km
Esri Community Maps Contributors, City of El Segundo, County of Los
Angeles, California State Parks, © OpenStreetMap, Microsoft, Esri, HERE,
Page 63 of 130
City Council Agenda Statement
F I. F. �' t 1) �� Meeting Date: October 3, 2023
Agenda Heading: Staff Presentations
Item Number: D.8
TITLE:
2023 Annual Update to the City's FY 2022-26 Strategic Plan
RECOMMENDATION:
1. Adopt the 2023 update to the FY 2022-2026 Strategic Plan.
2. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
FY 2022-2026 Strategic Plan is considered and prioritized in the annual Citywide budget
each fiscal year.
BACKGROUND:
The City's Strategic Plan guides the work of the City of El Segundo for the four-year
period FY 2022-23 through FY 2025-26. The Plan articulates the vision, mission, and
values of the City and establishes the City's five goals, as follows:
Vision
Be a global innovation leader "where big ideas take off' while
maintaining our unique small-town character.
Mission
Provide a great place to live, work, and visit.
Values
Service. We work to provide exceptional services and continuously
improve our practices and processes.
Ethics. We are accountable and responsible for our actions,
transparent in our processes, and follow professional standards.
Collaboration. We work as one team on behalf of the community.
Page 64 of 130
2023 Update to the City's FY 2022-2026 Strategic Plan
October 3, 2023
Page 2 of 5
Multi -Year Goals
Goal 1
Enhance Customer Service, Diversity, Equity, Inclusion, and
Communication
Goal 2
Support Community Safety and Preparedness
Goal 3
Promote a Quality Workforce Through Teamwork and Organizational
Efficiencies
Goal 4
Develop and Maintain Quality Infrastructure and Technology
Goal 5
Champion Economic Development and Fiscal Sustainability
The Strategic Plan is reviewed annually to update progress and reevaluate priorities
based on the needs of the community. On May 16, 2023, the City Council held a
Strategic Planning Session to update the City's existing multi -year Strategic Plan. In
preparation for the workshop, the facilitator conducted individual interviews with City
Council and the Executive Team. The results were summarized and presented during
the workshop to highlight areas of consensus between the City Council and the
Executive Team and to affirm alignment with the current Strategic Plan goals and
strategies. During the workshop, the City Council engaged in a participatory process
along with staff and input from the community, in which they accomplished the following:
• Established expectations for the workshop and intended outcomes.
• Reaffirmed the established five (5) major goals.
• Received staff updates on each of the existing fifty-one (51) strategies.
• Participated in a three "C's" exercise: close out completed strategies, carry
forward strategies still in progress, and create new strategies
• Participated in a voting (dot) exercise in which ten (10) new priorities were
established for FY 2023-24.
• Referred the development of the detailed action plans and schedule to the City
Manager and Executive Team.
As a result of the above process, the annual update to the Strategic Plan Update
includes thirty-six (36) strategies, of which ten (10) were identified as top priorities for
FY 2023-34. City Council closed out a total of nineteen (19) strategies as complete. At
the conclusion of the workshop, the City Council had effectively established clear
direction and focus for the Executive Team for FY 2023-24.
Page 65 of 130
2023 Update to the City's FY 2022-2026 Strategic Plan
October 3, 2023
Page 3 of 5
DISCUSSION:
As a result of the May 16, 2023, Strategic Planning Session, the City Council
established the following top ten priorities for FY 2023-24:
Goal 1, Strategy A
Enhance our proactive community engagement program to
educate and inform the public about City services,
programs, and issues.
Goal 2, Strategy A
Address quality of life issues pertaining to homelessness,
graffiti, noise, crime, air quality, and other concerns.
Goal 2, Strategy B
Determine the best and most cost-effective response model
for the Fire Department; complete and implement the Fire
Department's accreditation process.
Goal 3, Strategy A
Promote data -driven decision -making by establishing
(New)
department -specific key performance indicators (KPIs).
Goal 3, Strategy B
Expedite the onboarding process for new employees and
(New)
expand outreach to include a broader scope of candidates in
the recruitment process.
Goal 4, Strategy A
Renovate the indoor swimming facility "The Plunge".
Goal 5, Strategy A
Utilize the City's long-term financial plan to make financial
(New)
decisions; identify opportunities for new revenues,
enhancement of existing revenues, and exploration of
potential funding options to support unfunded capital
improvements and deferred maintenance to address the
aging infrastructure throughout the City.
Goal 5, Strategy B
Implement the goals and objectives of the Economic
Development Program aimed at industry diversification,
business attraction, retention, expansion, and promoting the
City as a tourist destination.
Goal 5, Strategy C
Preserve the small-town charm and single-family
(New)
neighborhood.
Goal 5, Strategy D
Engage in a fiscal feasibility study about regional housing
(New)
east of Pacific Coast Highway to include specific scenarios.
In addition to the new strategies noted above, the following new strategies were added
in the FY 2023-24 update:
Goal 2, Strategy I: Engage the community to ascertain the level of "feeling safe" in the
Page 66 of 130
2023 Update to the City's FY 2022-2026 Strategic Plan
October 3, 2023
Page 4 of 5
community.
Goal 4, Strategy N: Implement the Local Travel Network (funded) accommodating Micro
Mobility Devices (e.g. E-bikes, golf carts, scooters, etc.).
Goal 5, Strategy H: Use the City's existing lobbyist to explore property tax
reapportionment.
Monitoring and Tracking Progress
Each Department has provided action items to facilitate the implementation of each of
the 36 strategies in the Strategic Plan, as well as measurable KPIs. Project
management software will be utilized to track progress and provide real-time updates on
the status of the strategies. In addition, the City Manager will report to the City Council
monthly on the progress toward completion of the City Council's top ten priorities with
input from the Executive Team.
Public Communications and Alignment with NetPromoter Survey Feedback
The City conducts an annual NetPromoter survey to garner feedback from the residents
and businesses. This data is incorporated into the strategic planning process and many
of the strategies correlate directly with information received from the community survey.
Staff will include updates in the monthly City Newsletter that is distributed to nearly
10,000 subscribers to inform the public of actions the City is taking that relate to
feedback received from the NetPromoter survey.
I:NIA'&IIZ7_A1Xr]Los aw_1ZEgo] iyiIUA/_10[N4
Goal 1: Enhance Customer Service, Diversity, Equity, Inclusion, and Communication
Goal 2: Support Community Safety and Preparedness
Goal 3: Promote a Quality Workforce Through Teamwork and Organizational
Efficiencies
Goal 4: Develop and Maintain Quality Infrastructure and Technology
Goal 5: Champion Economic Development and Fiscal Sustainability
PREPARED BY:
Stephanie Reis, Executive Assistant to City Manager
REVIEWED BY:
Darrell George, City Manager
APPROVED BY:
Barbara Voss, Deputy City Manager
Page 67 of 130
2023 Update to the City's FY 2022-2026 Strategic Plan
October 3, 2023
Page 5 of 5
ATTACHED SUPPORTING DOCUMENTS:
2023 Strategic Plan
Page 68 of 130
1
q / `• rJ � / `� � 1s�
�'�'► �'�Ki ._ I yell¢/. it�i .� l�j,.,
w;
46
0/7
Im
CITY OfWL SEGUND
STRATEGIC PLAN
FY 2022-23 THROUGH FY 2025-26
J U LY 2023
TABLE OF CONTENTS
CityCouncil............................................................................................................................................................ 1
ExecutiveSummary............................................................................................................................................... 2
StrategicPlan Overview......................................................................................................................................... 3
Vision, Mission and Values................................................................................................................................... 4
Opportunitiesand Challenges.............................................................................................................................. 5
Multi -Year Goals.................................................................................................................................................... 6
TopCity Council Priorities...................................................................................................................................... 7
Goal 1: Enhance Customer Service, Diversity, Equity, Inclusion and Communication .......................................... 8
Goal 2: Support Community Safety and Preparedness......................................................................................... 9
Goal 3: Promote a Quality Workforce Through Teamwork and Organizational Efficiencies ................................ 10
Goal 4: Develop and Maintain Quality Infrastructure and Technology............................................................... 11
Goal 5: Champion Economic Development and Fiscal Sustainability.................................................................. 13
ProgressUpdates................................................................................................................................................. 15
Conclusion........................................................................................................................................................... 16
Attachment A - Highlights of Accomplishments.................................................................................................. 17
Attachment B - Technology Projects and Needs.................................................................................................. 19
CITY COUNCIL
PAGE 1
DREW BOYLES I CHRIS PIMENTEL
MAYOR MAYOR PRO TEM
CAROL PIRSZTUK
COUNCILMEMBER
RYAN BALDINO
COUNCILMEMBER
LANCE GIROUX
COUNCILMEMBER
EL SEGUNDO STRATEGIC PLAN FY 2022-23 THROUGH FY 2025-26 JULY 2023
EXECUTIVE SUMMARY
I The Strategic Plan sets the path forth City of EI Segundo for four years, covering
STRATEGIC PLANNING the period FY 2022-23 through FY 2025-26. The Strategic Plan is reviewed
GUIDANCE PROVIDED BY: annually to update progress and reevaluate priorities based on the needs of
the community.
• City Council
• Tracy Weaver
City Clerk (Elected)
• Darrell George
City Manager
• Barbara Voss
Deputy City Manager
• Michael Allen
Community Development Director
• Aly Mancini
Recreation, Parks, and Library Director
• Jaime Bermudez
Police Chief
• Rebecca Redyk
Human Resources Director
• Elias Sassoon
Public Works Director
To begin the process, each member of City Council was interviewed to learn
about their vision and priorities. A gap analysis was conducted with all City
departments and an environmental scan was prepared by City staff. Input and
feeback was gathered from the City's committees, commissions, and boards.
City Council held a Strategic Planning session on May 16, 2023, to update the
plan for FY 2023-24.
The Strategic Plan is focused on achieving the City's vision:
Be a global innovation leader "where big ideas take off" while maintaining
our unique small-town character.
The Strategic Plan has five multi -year goals:
• Enhance Customer Service, Diversity, Equity, Inclusion, and Communication
• Support Community Safety and Preparedness
• Promote a Quality Workforce Through Teamwork and Organizational
Efficiencies
• Develop and Maintain Quality Infrastructure and Technology
• Champion Economic Development and Fiscal Sustainability
• David Cain Implementation of the Strategic Plan relies on collaboration with others, and
Interim Chief Financial Officer
we are dedicated to being good partners and service providers. Success of the
• Robert Espinosa City of El Segundo will always rely on a team effort.
Interim Fire Chief
Respectfully,
0"W A
Darrell George
City Manager
0 ==
aqe
STRATEGIC PLAN OVERVIEW
PAGE 3
The Strategic Plan is a living
document, featuring a framework
that is adjusted based on the
current needs of the community.
VISION, '
MISSION AND
GOALS
PROGRESS
REPORTING
STRATEGIES
M.
MULTI YEAR
GOALS
COUNCIL
PRIORITIES
EL SEGUNDO STRATEGIC PLAN FY 2022-23 THROUGH FY 2025-26
I A
JULY 2023
VISION, MISSION, AND VALUES
M
;o
I F,
Be a global innovation leader 'where big ideas take off' while
maintaining our unique small-town character.
Provide a great place to live, work, and visit.
Service. We work to provide exceptional services and continuously improve
our practices and processes.
Ethics. We are accountable and responsible for our actions, transparent in our
processes, and follow professional standards.
Collaboration. We work as one team on behalf of our community.
e
OPPORTUNITIES & CHALLENGES
Opportunities
• Attracting new technology businesses through
access to land, employees, and transportation
• Repositioning existing buildings
• Attracting corporate headquarters
• Increasing commercial development
• Providing space for creative office campuses
• Attracting young professionals and families
• Determining the future of the east side of El
Segundo
Challenges
• Increasing costs of goods and services
• Growing unfunded infrastructure and
maintenance needs
• Meeting housing needs for all income levels
• Increasing unfunded state mandates
• Engaging the community more in emergency
preparedness
• Recruiting and retaining employees
• Determining the future of the east side of El
Segundo
• Reducing commercial office vacancy rates in light
of modified work schedules and remote work
Major Factors Since Adoption of Last Strategic Plan
Significant changes have occurred since the most recent Strategic Plan was adopted by the City Council in
2020. Key factors are shown below. Highlights of accomplishments are shown in Attachment A.
e
LA
4wo
MULTI -YEAR GOALS
The Strategic Plan has five multi -year goals. Each goal
has an associated set of strategies for achievement
over the life of the Strategic Plan. Each goal has been
updated during this process to reflect plans for the next
four years.
Goal 1: Enhance Customer Service, Diversity, Equity,
Inclusion, and Communication
Goal 2: Support Community Safety and Preparedness
Goal 3: Promote a Quality Workforce Through
Teamwork and Organizational Efficiencies
Goal 4: Develop and Maintain Quality Infrastructure
and Technology
Goal 5: Champion Economic Development and Fiscal
Sustainability
e
TOP CITY COUNCIL PRIORITIES
The City Council determined its top priorities during the strategic planning session held on May 16, 2023. The
priorities are intended to convey the Council's collective top areas of focus for Fiscal Year 2023-24. The Goal and
Strategy references in the left-hand column correspond to those listed in subsequent pages.
Enhance proactive community engagement program to educate and inform the public
about City services, programs, and issues.
Goal2, Strategy Address quality of life issues pertaining to homelessness, graffiti, noise, crime, air
quality, and other concerns.
Determine the best and most cost-effective response model for the Fire Department;
complete and implement the Fire Department's accreditation process.
Goal 3, Strategy Promote data -driven decision -making by establishing department -specific key
performance indicators (KPIs).
Expedite the onboarding process for new employees and expand outreach to include a
broader scope of candidates in the recruitment process.
Goal 4, Strategy A Renovate the indoor swimming facility "The Plunge".
Utilize the City's long-term financial plan to make financial decisions; identify
opportunities for new revenues, enhancement of exiting revenues, and exploration
of potential funding options to support unfunded capital improvements and deferred
maintenance to address the aging infrastructure throughout the City.
Implement the goals and objectives of the Economic Development Program aimed at
Goal 5, Strategy B industry diversification, business attraction, retention, expansion, and promoting the
city as a tourist destination.
Goal 5, StrategyPreserve the small-town charm and single-family neighborhoods.
Goal 5, Strategy D Engage in a fiscal feasibility study about regional housing east of Pacific Coast Highway
to include specific scenarios.
A A A
3 mill
aqe
GOAL 1: ENHANCE CUSTOMER SERVICE, DIVERSITY,
EQUITY, INCLUSION AND COMMUNICATION
Strategic Direction
The City Council and staff are committed to creating an environment that is inclusive and supportive of the
community. Proactive and timely communications are critical to keeping the community engaged and informed.
Staff are proactive problem solvers who strive to understand the needs of our customers and offer innovative
solutions to address challenges.
Strategic Direction
• El Segundo provides unparalleled service to all
customers.
• El Segundo's engagement with the community
ensures excellence.
CoStrategies ntinuing
Prior
Strategic Plan
A. Enhance proactive community engagement program to educate and
✓
inform the public about City services, programs, and issues.
B. Implement the City Council -approved Diversity, Equity, and Inclusion
✓
(DEI) Work Plan.
C. Adopt and implement Livability Action Plan and obtain the "Age -Friendly
City" designation from the American Association of Retired Persons
(AARP).
J
e
GOAL 2: SUPPORT COMMUNITY SAFETY AND
PREPAREDNESS
Strategic Direction
EI Segundo is ready to respond to any public safety incident through training, planning, and regional collaboration.
Objective
El Segundo is a safe and prepared
community.
W
.ng
New Strategic
Strategies
• Prior
Strategic Plan
A. Address quality of life issues pertaining to homelessness, graffiti, noise,
✓
crime, air quality and other concerns.
B. Determine the best and most cost-effective response model for the
Fire Department; and complete and implement the Fire Department's
✓
accreditation process.
C. Develop a long-term strategy to hold large-scale neighboring municipal
operations accountable for environmental violations that place the
✓
quality of life and health of residents and businesses at risk; explore
staffing needs.
D. Clearly define our disaster preparedness program to ensure the City is
✓
prepared for a variety of disasters, including our facilities and staff.
E. Increase community awareness for emergency preparedness;
significantly increase the number of people who are prepared for
disaster and involved in the Community Emergency Response Team
(CERT) services; shift the focus from Covid-19 response to earthquake
response.
I. Engage the community to ascertain the level of "feeling safe" in the
✓
community.
GOAL 3: PROMOTE A QUALITY WORKFORCE THROUGH
TEAMWORK AND ORGANIZATIONAL EFFICIENCIES
Strategic Direction
El Segundo's ability to provide quality programs and services depends on the City's ability to attract and retain
the best staff. We provide for the safety of our employees. We inspire and engage our workforce by encouraging
innovation and celebrating success. We plan for the future through meaningful training, mentoring, and
development programs that promote thoughtful succession planning for key positions.
Objective
El Segundo is an employer of choice and
consistently hires for the future, with a workforc
that is inspired, world -class, engaged and
innovative.
CoStrategies ntinuing
Prior
Strategic Plan
A. Promote data driven decision making by establishing department-
✓
specific key performance indicators (KPIs).
B. Expedite the on -boarding process for new employees and expand
outreach to include a broader scope of candidates in the recruitment
process.
C. Determine optimal staffing levels required to deliver unparalleled City
✓
services and to ensure City Council policies are fully implemented.
D. Institute methods to improve our competitive edge to hire and retain
✓
top quality staff.
E. Provide training to employees to ensure they are able to perform their
jobs safely including carrying out their emergency response roles in the
event of a disaster.
GOAL 4: DEVELOP AND MAINTAIN QUALITY
INFRASTRUCTURE AND TECHNOLOGY
Strategic Direction
El Segundo's small-town charm is due in large part to our beautiful tree -lined streets, award -winning parks, and
well -maintained public facilities. Protecting and investing in our physical infrastructure assets is vital for the
well-being of the community. The City performs preventive maintenance and seeks opportunities to enhance
and replace existing assets to improve efficiency and safety.
Objective
• El Segundo's physical infrastructure sup
an inviting and safe community.
• El Segundo's technology supports effecti
efficient and proactive operations.
Continuing
New Strategic
Fw Strategies
from Prior
Strategic Plan
Plan Item
A. Renovate the indoor swimming facility, the Plunge; construction 1st
✓
quarter of 2024; discuss funding.
B. Identify parking solutions throughout the community.
✓
C. Implement the capital improvement plan for parks, recreation, City
✓
facilities, library, and Park Vista senior living facility.
D. Examine options regarding the expansion of the fiber infrastructure
✓
within El Segundo for economic development purposes.
E. Develop a multi -year plan to address a comprehensive update to the
✓
General Plan.
F. Implement a new ERP/HRIS (enterprise resources planning/human
resource information system) to improve efficiency and transparency;
to be completed by 2025.
G. Complete the Park Place extension project per the project plan with
✓
design completion in 2024/25.
aqe
Continuing
New Strategic
Strategies
L
from Prior
Strategic Plan
Plan Item
H. Complete all projects in Phase I of Parks Renovation Plan by 1st quarter
✓
of 2026.
I. Update the Technology Master Plan with a new prioritized list forfunding
✓
and implementation (See Attachment B).
J. Implement technologies to enhance customer service while maintaining
a human connection in the delivery of City services and in providing
✓
transparency.
K. Implement the geographic information system (GIS) roadmap that will
provide software access to basic property information and relevant
✓
documents.
L. Expand the new agenda management program to automate processes
✓
for Commissions, Committees and Boards (CCBs).
M. Pursue collaboration with the City and County of Los Angeles to beautify
the entryways into El Segundo to include parking lot and beach; break-
✓
out the multiple elements and add timelines.
N. Implement the Local Travel Network (funded) accommodating Micro
✓
Mobility Devices (e.g. E-bikes, golf carts, scooters, etc.).
0101
1101
�,
GOAL 5: CHAMPION ECONOMIC DEVELOPMENT AND
FISCAL SUSTAINABILITY
Strategic Direction
The City Council and staff work collaboratively to develop a balanced budget, build strong resereves, and
prepare for the future through long-term financial planning. Our economic development focus is one of
maximizing the resources of both public and private sectors to promote business, investment, and economic
growth. Deliberate leadership and strategic action position the City of El Segundo to continue to be a global
innovation leader where big ideas take off, while maintaining our unique small-town character.
q==W"Objective
• El Segundo promotes economic growth and
vitality for businesses and the community.
• El Segundo approaches its work in a financially
strategic and responsible way.
Continuing New Strategic
Strategies from Prior
Strategic Plan
A. Utilize the City's long-term financial plan to make financial decisions;
identify opportunities for new revenues, enhancement of exiting
revenues, and exploration of potential funding options to support
unfunded capital improvements and deferred maintenance to address
the aging infrastructure throughout the City.
B. Implement the goals and objectives of the Economic Development
Program aimed at industry diversification, business attraction, retention, ✓
expansion, and promoting the city as a tourist destination.
C. Preserve the small-town charm and single-family neighborhoods. ✓
D. Engage in a fiscal feasibility study about regional housing east of Pacific ✓
Coast Highway to include specific scenarios.
e
r— 7
Continuing
Strategies
F
from •
Strategic Plan
E. Develop a robust approach to connect existing businesses to each other
and conduct proactive outreach to grow the business community;
✓
develop a formal group of business leaders.
F. Sponsor, coordinate and launch a private -public incubator program;
✓
identify potential board members.
G. Update land use regulations to encourage development and
entitlement projects (including the Downtown Specific Plan) by
September 2023.
H. Use the City's existing lobbyist to explore property tax reapportionment.
✓
AWAMIR`
i���i
PROGRESS UPDATES
Implementation Action Plan
An Implementation Action Plan will accompany the Strategic Plan as
a management tool. It will contain the starting year and lead person
assigned for each strategy. Timelines may be adjusted based on
chaning priorities, budget and personnel availability.
Reporting
Progress reports on the overall Strategic Plan will be provided twice a
year to the City Council. Periodic status reports on specific items will
also be provided.
9�9
M M M
M M M M
M M M M
e
CONCLUSION
uSMEOW
_ �.-
The Strategic Plan is a roadmap to guide the work of the City of El Segundo
for the four-year period FY 2022-23 through FY 2025-26.
The plan articulates the vision, mission, and values of the City and
establishes a set of goals, priorities and strategies for the future.
The plan will be reviewed annually and updated periodically as we
accomplish our priorities and as needs change.
El Segundo is committed to continuing collaboration with our many
partners in achieving the goals in this Strategic Plan.
Thank you to everyone who contributed
to our Strategic Plan.
ATTACHMENT A PAGE 17
ny Accomp►►snments since zuzv
• Honored as the Most Business -Friendly City in Los Angeles County
• Established Hyperion Ad -Hoc Committee and advocated for significant improvements at the Hyperion water
reclamation plant
• Sponsored Assemblymember Al Muratsuchi's Assembly Bill 1216 - Wastewater Treatment Plants: Monitoring
of Air Pollutants which would require Hyperion to permanently air monitor H2S at their fence -line as well as
monitor the VOC's (volatile organic compounds) and NOx at the source.
• Ongoing streets street maintenance and improvements
• Renovated the Checkout Building's public restrooms in Recreation Park.
• Rehabilitated El Segundo Blvd. from Whiting to Illinois
• Replaced Imperial and Sandhill sewer flumes resulting in more accurate flow measurements and cost savings
• Established a Special Projects Administrator position to track and monitor key capital improvement projects and
other priority projects
• El Segundo Police Department held the first annual teen camp for El Segundo youth
• Established an incentive program which awards lateral police officers up to 40,000 to join the El Segundo Police
Department
• City Council authorized hiring of ten additional police officers
• El Segundo Fire Department held second annual Fired Up Girls Camp
• El Segundo Fire Department saved the life of a resident with the newly acquired AutoPulse automated CPR
machine
• Conducted the 6th annual Net Promoter survey of residents and businesses
• Implemented Community Development online permitting system
• Repainted two courts at the Recreation Park to allow the pickleball program to grow to ten courts.
• Updated and implemented the City Communications Plan and significantly enhanced citywide communications
efforts
• Designed Phase One of the Recreation Park Renovation Project (Courts, Fields, and Teen Center).
• Worked with developers to complete seven public art pieces to the Public Library as part of the City's Cultural
Development Fund
• Refurbished the Teen Center
• Resumed El Segundo beach shuttle services
• Launched a new Annual Community Sponsorship Campaign to assist with Recreation events and programs
• Developed a fundraising campaign to support significant upgrades to the Urho Saari Swim Stadium (the Plunge)
• Assisted and conducted successful Municipal Election with the County of Los Angeles
• Partnered with El Segundo Unified School District for Annual Civic Day
er Strategic Plan Items Well Underway
• Significant progress on Downtown Specific Plan
• Renovation of the indoor swimming facility "The Plunge".
• El Segundo Connect Shuttle Service
• Modernize the Emergency Operations Center utilizing FEMA grant funds
• The ESFD will complete the third and final phase of the CPSE Accreditation (Self -Assessment) by the end of fiscal
year 2023-2024. The ESFD will submit accreditation documentation to CPSE for review fiscal year 2024/2025
• Reestablish Neighborhood Watch program
• Implement automated library management system
• Sponsor, coordinate and launch a public -private El Segundo accelerator to support startups
EL SEGUNDO STRATEGIC PLAN FY 2022-23 THROUGH FY 2025-26 JULY 2023
TECHNOLOGY PROJECTS AND NEEDS
Introduction
The following table contains a list of technology projects that are either underway or have been initially identified
as important for productivity improvements or customer service. Any projects not currently underway or funded
are listed as those to be prioritized as part of an updated Technology Master Plan as noted in Goal 4. The items
to be considered as part of Technology Master Plan are not intended to be a comprehensive or complete list.
They represent the items at this time to be priorities for productivity and customer service.
Strategies
6pp
Currently
Status
To be Considered as
Underway
part of Technology
Master Plan
1. Begin upgrade assessments to replace the City Enterprise Resource
✓
Planning (ERP) and HR system and City Clerk
2. Replace end of life network infrastructure
✓
3. Replace security camera system
✓
4. Update the City of El Segundo's Technology, Cellphone, and Email
✓
retention policy
5. Implement cyber security best practices
6. Implement replace ESFD RMS system and deploy rehire software
✓
application
7. Explore and deploy digital solutions that will contribute to a digital
City Hall (Open Data & Finance Portal)
✓
8. Evaluate the Geographic Information System (GIS) needs of ES
✓
9. Deploy collaboration tools - MS -Teams for messaging and video
✓
conferencing
10. Implement an automated Library Management system.
V/
e
. M M City Council Agenda Statement
E L S E G U N D O Meeting Date: October 3, 2023
Agenda Heading: Staff Presentations
Item Number: D.9
TITLE:
FY 2023-25 Communications Plan for the City of El Segundo
RECOMMENDATION:
1. Approve the FY2023-25 Communications Plan for the City of El Segundo.
2. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
None
BACKGROUND:
The City of El Segundo Communications Program is a critical component of
strengthening the City's relationship with residents, businesses and the community as a
whole. The program proactively informs stakeholders of what the City is doing to meet
their needs and to improve and expand resident and business engagement through
multiple communications channels.
The City's first Communications Plan was created in May 2019 after the City and City
Council identified a comprehensive program was needed to establish communications
standards, meet news/media needs, implement branding, provide proactive content,
utilize and manage social media and support other marketing -related needs. The plan
was last updated in 2021.
An effective communications program is fiscally responsible and a smart investment in
the City's future.
DISCUSSION:
A strategic communications program strengthens the City's relationship with residents,
businesses, and the community as a whole. The communications plan is a road map
Page 89 of 130
2023-2025 Communications Plan
October 3, 2023
Page 2 of 3
outlining where staff will focus on integrated communication efforts. The development
and regular re-evaluation of the communications plan is a critical component of the
communications program.
From September 2022 through March 2023, City department directors and team
members provided feedback and input about how the Communications Program
supported department efforts and identified areas of opportunity. The feedback
gathered was instrumental in shaping the goals and strategies for the 2023-2025
Communications Plan.
The communication plan aligns and supports all five of the City's strategic goals, and
includes the following ten initiatives:
1. Support City Council Priorities
2. Proactively Reach Out to the Community & Garner Customer Feedback
3. Improve Internal City Communications
4. Build Stakeholder Relationships
5. Maintain & Enhance a Consistent Brand Identity
6. Lead Emergency & Crisis Communications
7. Maximize the Impact of El Segundo Media
8. Increase Engagement on Social Media Platforms
9. Strengthen Media Relations
10. Maintain the City Websites
The communications plan aims to be proactive in informing stakeholders of what the
City is doing to meet their needs and to strengthen and expand resident and business
engagement through multiple channels.
Several tools and metrics will be implemented and reviewed to gauge the City's success
related to the communications program. These include, but are not limited to:
• Successful community understanding of high -priority initiatives leading to
intended outcomes.
• Metrics reports from GovDelivery, GovAccess and Hootsuite.
• Increased website(s) engagement, including unique page views and reduced
bounce rate.
• Increase in Net Promoter survey participation.
• Collaborate with other departments to garner citizen feedback via online surveys
and point of service feedback.
• Increase in social channel growth and engagement.
• Positive media coverage supporting the City's messaging.
• Increased subscribers, open rates and click-thru rates in GovDelivery.
• Communications Program feedback from City staff.
Page 90 of 130
2023-2025 Communications Plan
October 3, 2023
Page 3 of 3
CITY STRATEGIC PLAN COMPLIANCE:
Goal 1: Enhance Customer Service, Diversity, Equity, Inclusion and Communication
Objective 1A: El Segundo provides unparalleled service to all customers.
Objective 1 B: El Segundo's engagement with the community ensures excellence.
PREPARED BY:
Diane Chaaban, Communications Manager
REVIEWED BY:
Barbara Voss, Deputy City Manager
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. 2023-2025 City of El Segundo Communications Plan
Page 91 of 130
CITY OF
ELSEGUNDO
The City of El Segundo
July 1, 2023 - June 30, 2025
T 3 T4, q-''
:
I '
ti p" L ..
1 i
1pr r` r z
t 1 ,
R.
-41
kp
1. r '
r
" w '
_ .� • , tLa L.
16
16
r
L . }
Ir or
r _ _ja_
•
'
1
1
r
1 _
in
1 . JrL
Tr t
•
■
4
r
r
■% ,
- . f
'•'
L
1
r
Ll
0 .
rid �� , �' �I � �!�+ � • r , 1`� • � 1'h � : � - _ - � � } � : ti
M
_ .7 1 1•
CONTENTS
SECTION 1: OVERVIEW
• Background
• Vision & Guiding Principles
• City of El Segundo Strategic Goals
• Audiences & Channels
• Communication Tools
• Input from City Departments
SECTION 2: GOALS, STRATEGIES
& INITIATIVES
• Goals &Strategies
• Initiatives
SECTION 3: LOOKING AHEAD
• Measures for Success
• Next Steps
02
Page 93 of 130
03
ORIVA�iyfm
The City of El Segundo Communications Program is
a critical component of strengthening the City's
relationship with residents, businesses and the
community as a whole. The program proactively
informs stakeholders of what the City is doing to
meet their needs and to improve and expand
resident and business engagement through multiple
communications channels.
The City's first Communications Plan was created in
May 2019 after the City and City Council identified a
comprehensive program was needed to establish
communications standards, meet news/media needs,
implement branding, provide proactive content, utilize
and manage social media and support other marketing -
related needs. The plan was updated in 2021.
An effective communications program is fiscally
responsible and a smart investment in the City's
future.
Page 95 of 130
VISION & PRINCIPLES
Vision: To support the City through communications that foster effective, proactive and two-
way engagement with all stakeholders; leading to improved trust, greater transparency and
understanding with residents, employees and businesses; and be the number one source for
information for all things City -related.
Guiding Principles: The Communications Program is timely, proactive, transparent, effective,
accurate and helpful.
0
0
�T�T�
CITY OF
ELSEGUNDO
The Communications Plan aligns and supports the
strategic goals outlined in the City of El Segundo's Strategic Plan:
1
�e;
3
E
Enhance Customer Service, Diversity, Equity, Inclusion and Communication
Support Community Safety & Preparedness
Promote a Quality Workforce through Teamwork and Organizational Efficiencies
Develop and Maintain Quality Infrastructure & Technology
Champion Economic Development & Fiscal Sustainability
CITY OF
ELSEGUNDO
City Council
Committees,
Commissions & Boards
El Segundo Media
(Spectrum Channel 3 & 22
AT&T U-verse Channel 99)
Websites
Emails/SMS
Social Media
Meetings
City Signage
Residents
Businesses &
Employees
AUDIENCES &
CHANNELS
City Employees
Employee Association
Leadership
Intranet
Emails/SMS
Events
Potential New Businesses
Prospective Residents
Visitors
07
Journalists/Influencers
EL SEGUNDO
MEDIA
El Segundo Media produces
timely stories for digital and
community cable platforms.
Media content includes
public service
announcements (PSAs),
community awareness
issues, spotlights on local
businesses and healthy
living. Shows include El
Segundo News, City Council
Recap and various other
segments.
•
EMAIL
The City utilizes
GovDelivery, an email
delivery system that
provides easy -to -use
templates, supports
images, PDFs, specific
topics/email lists and
easy -to -access analytics
to measure interaction.
The community can sign
up for select topics or
subscribe to all.
•I•
CITY
WEBSITES
City websites include City,
Fire, Police, Recreation,
Parks & Library,
Hospitality/Tourism and
Economic Development. The
sites are user-friendly and
feature easy -to -find, timely &
accurate content. Key areas
include: News, Events,
Service Requests and
department -specific
information.
SOCIAL MEDIA
CHANNELS
Social media channels are
leveraged for integrated
citywide communications. A
dashboard streamlines
logins and provides ease -of -
use for content deployment,
monitoring and scheduling.
All social channels are
featured on the City's
websites and there is a
dedicated social media
page on elsegundo.org.
W
MEDIA
RELATIONS
Media relations support
includes media alerts,
media release writing,
distribution & outreach,
maintenance of media
lists & relationships,
media/event production
and photography &video
asset (b-roll) creation.
DESIGN &
I NTRAN ET
EVENTS
PHOTOGRAPHY
The Intranet serves as the
Both internal and external
El Segundo Media offers
primary tool to
events are tools for
specialized expertise and
communicate with City
information dissemination
assistance with
staff. It provides staff with
and interaction. Staff
photography and graphic
timely and relevant
events and external events
design to departments and
information and offers a
such as community
teams at City Hall. Support
repository of important
meetings, City Council
includes flyers, logo
employee policies and
meetings, town halls,
development, images for
guidelines, that can be
press conferences and
use on social media and
accessed anywhere,
media events are
websites.
anytime.
supported by the
Communications Team.
W
Page 100 of 130
DEPARTMENT Key Findings:
INPUT• Proactive communications planning is critical for key
projects in all departments.
City department directors and team • Adoption and use of Communications Request Form,
members provided feedback and input Websites and GovDelivery channels across departments for
about how the Communications
Program supported department efforts both internal and external communications is important.
and identified areas of opportunity. •Proactive feedback tools/surveys are instrumental to inform
Input helped shape the goals and customer service/satisfaction goals.
strategies for the 2023-2025 plan. •Fresh photography is helpful for departments for website
pages, social channels and bulletins.
• The
Intranet has vastly improved
internal
communications.
• The
Communications Committee
meets
monthly and is an
� effective forum for cross -departmental collaboration and
integrated communications for the City.
10
Page 101 of 130
Section 2
nJ
SON.
■Am
r.
it
,�■^lb
�_ +
7-1
16
.ti
I ■ 16 •7+'.
& Initiatives
CITY OF
ELSEGUNDO
INFORM
2023m2O25 Communication Goals 4
FOSTER LEAD
Be the leading source of information
and provide a solid understanding of
the City's responsibilities, services,
and programs.
LIST IV
Listen and increase two-way
communication to garner feedback to
take immediate action and set future
customer service goals.
PROMOTE
Promote the City's services,
programs and events to residents
and visitors.
Foster a culture of transparency,
partnership, diversity and
inclusion with the community
through timely communications.
INCREASE
Increase awareness and
understanding about why the City
of El Segundo is a great place to
live, work and visit.
BUILD
Build trust and responsiveness with
the media.
Lead communications between key
stakeholders in the City, and ensure
that communications are consistent,
inclusive, proactive and collaborative.
CREATr
Create citywide brand guidelines and policy
to support a unified brand identity.
REACH
Utilize effective communication
channels to reach multiple audiences.
12
Support City Council Priorities
CProactively Reach Out to the Community &
Garner Customer Feedback
OImprove Internal City Communications
�4, Build Stakeholder Relationships
�5) Maintain & Enhance a Consistent Brand Identity
Lead Emergency & Crisis Communications
Maximize the Impact of El Segundo Media
ncrease Engagement on Social Media Platforms
Strengthen Media Relations
10 Maintain the City Websites
13
Page 104 of 130
win
Key Focus Areas:
• Lead public information outreach efforts to support
RIF G I IF i implementation of City Council directives.
CIL PRIORITIES • Produce City Council Recap that summarizes
decisions, recommendations and presentations
made during City Council meetings.
• Provide background and communication points for
media interviews; statistics and information for
presentations; updates on key projects and
programs; crisis communications leadership and
support.
• Speeches, remarks and videos for official city -
related activities.
14
Page 105 of 130
Key Focus Areas:
• Utilize metrics and feedback to improve customer
,r�ROACTIVELY REACH services and processes.
tIUT TO THE � MMUNITY AND • Conduct annual Net Promoter survey.
"j""ARNER CUSTOMER
• Further collaborate with City departments to create
DBACK outreach campaigns including communications
strategy, public relations and content creation.
• Expand and increase engagement with established
communications channels including: newsletters
(digital and printed for older adults and available at
City facilities open to the public), bulletins, City
websites and social media.
• Keep a pulse and invite feedback for additional
--> channels of communications, as needed.
15
Page 106 of 130
Key Focus Areas:
• Conduct quarterly in -person town hall meetings featuring the
,'DROVE INTERNAL City Manager to provide updates about upcoming projects
MMUNICATIONS and foster dialogue with City staff members.
• Continue the City Manager Update that includes a message
from the
City Manager,
timely news from
departments, new
business
updates, and
City -related news
and events.
• Curate and expand staff Intranet featuring department -
related news, City policies, leadership training opportunities,
staff activities, employee appreciation events, and health and
wellness information.
• The Communications Team will continue to work with inter-
departmental liaisons to align messaging priorities.
� • GovDelivery and GovAccess training will continue for all
departments to empower staff to expand communications
with employees.
16
Page 107 of 130
0
.D STA
NTION
0
Key Focus Areas:
• Strengthen relationships with federal, state and local
elected officials' communications teams.
• Grow relationships with communications contacts at top
employers within the business community.
• Serve as City liaison with key community groups.
• Identify speaking opportunities for City Councilmembers
and key City staff with stakeholder groups.
17
Page 108 of 130
Key Stakeholders
Community/Residents: PTAs, Churches, Kiwanis Club, Rotary Club, Schools, Ed!
Foundation
Media: El Segundo Herald, Los Angeles Times, Daily Breeze, Easy Reader, Beach
Reporter, Los Angeles Business Journal
Emergency: Los Angeles Air Force Base (LAAFB), Los Angeles International
Airport (LAWA), Chevron, Los Angeles Department of Water & Power (LADWP),
Hyperion Water Reclamation Plant, Top 10 Employers, Hotels, Schools
Regional Groups: South Bay Cities Council of Governments (SBCCOG), Los
Angeles Economic Development Corporation (LAEDC), South Bay Association of
Chambers of Commerce, Governor's Office of Business and Economic
Development, LA County Communications Representatives
Aerospace Sector: LAAFB, Aerospace Corporation, Starburst Accelerator, LA Air
Force Base & Aerospace Employers, South Bay Aerospace Alliance, Aerospace &
Defense Forum
Education: Superintendents, Principals, PTAs, Ed! Foundation and Key Education
Stakeholders
State & Local Elected Officials: Governor Gavin Newsom, Offices of: Senator
Dianne Feinstein, Senator Alex Padilla, Representative Ted Lieu, Senator
Benjamin Allen, Assemblymember Al Marutsuchi, Second District Supervisor
Holly J. Mitchell; City Councilmembers of the South Bay Cities
Marketing Communications: LA Kings, Los Angeles Lakers, LA Chargers, LA
Times, The Point, Plaza El Segundo, Topgolf, Downtown Businesses
Committees, Commissions & Boards: Coordination of Annual Joint Meeting
of CCB Representatives
Los Angeles World Airports (LAWA) Relations: City Lobbyist, LAWA External
Relations, LAWA Press Office, LAWA Community Relations
Top 20 Employers: Aerospace Corp, AT&T, Big 5, The Boeing Company,
Cetera Financial Group, Inc., Chevron Products Company, Infineon
Technologies America Corporation, Internet Brands, Kinecta Federal Credit
Union, Karl Storz Endoscopy America, Inc., Kite Pharma, Los Angeles Times,
Mattel Inc., Northrop Grumman, Optum, Raytheon, Spectrum, Stamps.com,
TechStyle, Teledyne Controls
ff:]
Page 109 of 130
It
I
It
Key Focus Areas:
• Develop a comprehensive branding style guide for
ENHANCE
D the City, including:
:T BRAN
IR 0 Logo usage and compliance guidelines
o Colors, fonts
o Adoption by City Council
• Fresh and dynamic photography assets for use on
websites, social media and other communications
opportunities.
• Explore development of a digital asset management
system.
19
Page 110 of 130
LEAU
& CR
r!nm
Key Focus Areas:
The Communications Manager serves as the Public
Information Officer (PIO).
Alignment, collaboration and training with Alert
SouthBay and Nixle for regional emergency alerts.
• Active participation with key stakeholders to
continue to prepare and train for emergency
communications needs.
• Participate in emergency response drills and lead
the crisis communications component of City's
Emergency Plan.
• Support communications to encourage participation
-> in CERT and other emergency preparedness
activities.
all
Page 111 of 130
It
Key Focus Areas:
• Continue successful programming including El Segundo
News, City Council Recap, What's Up El Segundo,
� Business Matters and live broadcasts of City Council and
select Committees, Commissions and Boards meetings.
• Continue integrating with City Communications Committee
team members to support and promote department
initiatives.
• Repurpose segments to be shared on social media
channels.
• Support press conferences and special events.
• Leverage video expertise to drive social media channel
r opportunities.
--> • Create grassroots awareness campaign to boost
viewership.
2,
Page 112 of 130
Key Focus Areas:
iANCE using Facebook, Instagram, Linkedln, Twitter
11A and YouTube as main channels for citywide
'-R*AAGEMENT information sharing.
• Support departments' social channels to further
broaden reach, grow audiences and leverage content
across the City's social channels.
• Provide guidance to Communications Committee
members to enhance their use of social media.
• Build confidence in the social media communities to
refer to City websites for accurate information.
• Keep a pulse on new channels and platforms to reach
audiences further.
-> • Update social media policy for current best practices.
22
Page 113 of 130
Key Focus Areas:
• Provide clear, consistent and timely messaging for
11 Wi
external audiences.
11
• Regular check -ins with key reporters to share news
and updates.
• Maintain a comprehensive media contact list.
• Provide media and photo opportunity alerts for
newsworthy events to stay top -of -mind with the
media.
• Leverage media monitoring to stay up-to-date on
local media topics and coverage.
• Utilize a master calendar to proactively alert media
of newsworthy projects and upcoming initiatives.
23
Page 114 of 130
Key Focus Areas:
• Conduct a website audit to uncover areas for opportunity
MEW hINTAIN CI I E
to further support City and department communications.
= 9R, I T F R Work with the Communications Committee to refresh
images, content and page layouts, where needed.
• Strategize with departments to promote and highlight
content on their web pages.
• Update the Website Content Style Guide and Website
Governance Policy on an annual basis.
• Encourage and work with department directors to hold
City staff accountable for adhering to guidelines and
policy.
• Provide training for new Communications Committee
members.
-> • Employ best practices per the Website Content Style
Guide.
M
Page 115 of 130
Section 3 —>
3- w
F "Izrw I
Mil 0 re
I
IS91h.-■1!
'0l:
• Successful community understanding of high -priority
initiatives leading to intended outcomes.
• Metrics reports from GovDelivery, GovAccess and Hootsuite.
• Increased website(s) engagement including unique page
views and reduced bounce rate.
--> • Increase in Net Promoter survey participation.
• Collaborate with other departments to garner citizen
feedback via online surveys and point of service feedback.
• Increase in social channel growth and engagement.
• Positive media coverage supporting the City's messaging.
• Increased subscribers, open rates and click-thru rates in
GovDelivery.
• Communications Program feedback from City staff.
26
Page 117 of 130
ADOPT
Review plan with all
departments and
representatives.
PLAN
Ensure action plans are in
place for each
initiative/focus.
EXECUTE
Execute communications
strategy and support.
MEASURE
W
Measure for effectiveness
and collect data to inform
future strategy.
27
Page 118 of 130
a 49h
OM
I
Dtfice. Cc
pr
lid
L
40
Iwo
r
d
j L4FA
16_w L dF
ow� f
36
lob.-
F-A I ll� f--1
0
City Council Agenda Statement
E L g E G U N D O Meeting Date: October 3, 2023
Agenda Heading: Staff Presentations
Item Number: D.10
TITLE:
Amendment to the City Contributions for CalPERS Medical Premiums
RECOMMENDATION:
1. Adopt resolutions for the following groups amending the City contributions for
CalPERS medical premiums, each consistent with a previously approved
Memorandum of Understanding ("MOU") and the Affordable Care Act ("ACA"):
and
El Segundo Police Officers' Association ("PDX);
El Segundo Police Support Services Employees' Association ("PSSEA");
El Segundo Supervisory and Professional Employees' Association ("SPEA");
Unrepresented Hourly Employees considered full-time under the ACA.
2. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
Funding for action related to the previously approved MOU for calendar year 2024 is
incorporated in the adopted FY 2023-24 Citywide Budget. The fiscal impact of the
medical contribution for Unrepresented Hourly Employees considered full-time under
the ACA is dependent upon the number of employees who accept the offer of coverage.
The estimated maximum fiscal impact for calendar year 2024 is projected to be
approximately $25,353. Sufficient funding is included in the adopted FY 2023-24
Citywide Budget.
BACKGROUND:
Staff and representatives of the POA, PSSEA, and SPEA met and conferred, and City
Council adopted and approved successor MOUs, which included an updated medical
contribution.
On November 15, 2022, the City Council adopted a monthly minimal essential health
Page 120 of 130
Amendment to the City Contributions for CalPERS Medical Premiums
October 3, 2023
Page 2 of 3
contribution for unrepresented hourly employees as required by the ACA. Each
following year, an affordability analysis must be conducted to determine if an adjustment
to the contribution is necessary to maintain affordability. As required by CalPERS,
separate resolutions for each group are attached to this report to effectuate the changes
in City contributions as outlined below.
El Segundo Police Officers' Association ("POA"): City Council adopted the successor
POA MOU on May 2, 2023, which included provisions for periodic increases to the
medical contribution. Effective January 1, 2024, there is a scheduled increase of $50
towards the medical allowance which will increase the monthly contribution from $1,700
to $1,750.
El Segundo Police Support Services Employees' Association ("PSSEA"): City Council
adopted the successor PSSEA MOU on June 20, 2023, which included provisions for
periodic increases to the medical contribution. Effective January 1, 2024, there is a
scheduled increase of $50 towards the medical allowance which will increase the
monthly contribution from $1,700 to $1,750.
El Segundo Supervisory and Professional Employees' Association ("SPEA"): City
Council adopted the successor SPEA MOU on April 18, 2023, which included provisions
for periodic increases to the medical contribution. Effective January 1, 2024, there is a
scheduled increase of $50 towards the medical allowance which will increase the
monthly contribution from $1,700 to $1,750.
Unrearesented Hourlv Emplovees considered full-time under the ACA: The ACA
requires employers to offer affordable, minimum essential health insurance coverage
("MEC") to employees that work "full-time." Under the ACA, an employee that works an
average of thirty (30) hours per week during the City's designated measurement period
of November 1 through October 31 is considered full-time. Employee work hours are
tracked throughout the year and an annual eligibility analysis is conducted in October.
The MEC for each calendar year is calculated using the ACA affordability threshold,
Federal poverty level for Los Angeles, and CalPERS lowest medical premium rate.
Effective January 1, 2024, the affordability threshold is 8.39% and the cost of the lowest
CalPERS medical premium is $630.13 per month. The maximum employee monthly
contribution will be $101.94, and the minimum employer contribution will be $528.19 per
month. After conducting a preliminary analysis of the employee hours worked thus far
during the November 1, 2022 through October 31, 2023 measurement period, we
anticipate that there may be four employees eligible for an offer of coverage. The fiscal
impact is dependent upon the number of employees who accept the medical coverage
through the City's CalPERS plan. Based on the limited number of qualifying employees,
the estimated maximum fiscal impact for calendar year 2024 is projected to be
approximately $25,353.
The City Council adopted a minimum essential coverage contribution on November 15,
Page 121 of 130
Amendment to the City Contributions for CalPERS Medical Premiums
October 3, 2023
Page 3 of 3
2022 for the calendar year beginning January 1, 2023. The attached resolution updates
the MEC and establishes a new MEC allowance of $528.19 per month effective January
1, 2024.
DISCUSSION:
CalPERS requires contracting agencies participating in the Health Plan under the Public
Employee's Medical and Hospital Care Act ("PEMHCA") to submit a change resolution
approved by the City Council to amend the employer contribution for medical premiums.
This item outlines the previously adopted CEA MOU the medical contribution and fulfills
the City's obligation to adjust the MEC allowance as appropriate for unrepresented
hourly employees considered full-time under the ACA. Human Resources will ensure
that the approved resolutions are recorded with CalPERS and work with Finance to
implement the increases to the City's contribution for medical premiums.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 3: Promote a Quality Workforce Through Teamwork and Organizational
Efficiencies
Objective: El Segundo is an employer of choice and consistently hires for the future,
with a workforce that is inspired, world -class, engaged and innovative.
laN4UF_1N411 ya
Rebecca Redyk, Human Resources Director
REVIEWED BY:
Rebecca Redyk, Human Resources Director
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. Resolution Fixing the Employer Contribution 002 El Segundo Police Officers
Association
2. Resolution Fixing the Employer Contribution 008 El Segundo Police Support
Services Employees Association
3. Resolution Fixing the Employer Contribution 005 El Segundo Supervisory and
Professional Employees Association (1750)
4. Resolution Medical Contribution 009 Non -Represented Hourly
Page 122 of 130
RESOLUTION NO. Number
FIXING THE EMPLOYER CONTRIBUTION
UNDER THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT
AT AN EQUAL AMOUNT FOR EMPLOYEES AND ANNUITANTS
WITH RESPECT TO A RECOGNIZED EMPLOYEE ORGANIZATION
002 EL SEGUNDO POLICE OFFICERS' ASSOCIATION
WHEREAS, (1) City of El Segundo is a contracting agency under Government Code
Section 22920 and subject to the Public Employees' Medical and Hospital
Care Act (the "Act") for participation by members of El Segundo Police
Officers' Association; and
WHEREAS, (2) Government Code Section 22892(a) provides that a contracting agency
subject to Act shall fix the amount of the employer contribution by
resolution; and
WHEREAS, (3) Government Code Section 22892(b) provides that the employer
contribution shall be an equal amount for both employees and annuitants,
but may not be less than the amount prescribed by Section 22892(b) of
the Act; now, therefore be it
RESOLVED, (a) That the employer contribution for each employee or annuitant shall be
the amount necessary to pay the full cost of his/her enrollment, including
the enrollment of family members, in a health benefits plan up to a
maximum of $1,750.00 per month, plus administrative fees and
Contingency Reserve Fund assessments; and be it further
RESOLVED, (b) City of El Segundo has fully complied with any and all applicable
provisions of Government Code Section 7507 in electing the benefits set
forth above; and be it further
RESOLVED, (c) That the participation of the employees and annuitants of City of El
Segundo shall be subject to determination of its status as an "agency or
instrumentality of the state or political subdivision of a State" that is eligible
to participate in a governmental plan within the meaning of Section 414(d)
of the Internal Revenue Code, upon publication of final Regulations
pursuant to such Section. If it is determined that City of El Segundo would
not qualify as an agency or instrumentality of the state or political
subdivision of a State under such final Regulations, CalPERS may be
obligated, and reserves the right to terminate the health coverage of all
participants of the employer; and be it further
RESOLVED, (d) That the executive body appoint and direct, and it does hereby appoint
and direct, the City Clerk to file with the Board a verified copy of this
resolution, and to perform on behalf of City of Ell Segundo all functions
required of it under the Act; and be it further
RESOLVED, (e) That coverage under the Act be effective on January 1, 2024.
Page 123 of 130
Adopted at a regular meeting of the El Segundo City Council at El
Segundo, CA, this 3,d day of October, 2023.
Signed:
Attest:
Approved to Form:
Drew Boyles, Mayor
Tracy Weaver, City Clerk
Mark D. Hensley, City Attorney
Page 124 of 130
RESOLUTION NO. Number
FIXING THE EMPLOYER CONTRIBUTION
UNDER THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT
AT AN EQUAL AMOUNT FOR EMPLOYEES AND ANNUITANTS
WITH RESPECT TO A RECOGNIZED EMPLOYEE ORGANIZATION
008 EL SEGUNDO POLICE SUPPORT SERVICES EMPLOYEES' ASSOCIATION
WHEREAS, (1) City of El Segundo is a contracting agency under Government Code
Section 22920 and subject to the Public Employees' Medical and Hospital
Care Act (the "Act") for participation by members of El Segundo Police
Support Services Employees' Association; and
WHEREAS, (2) Government Code Section 22892(a) provides that a contracting agency
subject to Act shall fix the amount of the employer contribution by
resolution; and
WHEREAS, (3) Government Code Section 22892(b) provides that the employer
contribution shall be an equal amount for both employees and annuitants,
but may not be less than the amount prescribed by Section 22892(b) of
the Act; now, therefore be it
RESOLVED, (a) That the employer contribution for each employee or annuitant shall be
the amount necessary to pay the full cost of his/her enrollment, including
the enrollment of family members, in a health benefits plan up to a
maximum of $1,750.00 per month, plus administrative fees and
Contingency Reserve Fund assessments; and be it further
RESOLVED, (b) City of El Segundo has fully complied with any and all applicable
provisions of Government Code Section 7507 in electing the benefits set
forth above; and be it further
RESOLVED, (c) That the participation of the employees and annuitants of City of El
Segundo shall be subject to determination of its status as an "agency or
instrumentality of the state or political subdivision of a State" that is eligible
to participate in a governmental plan within the meaning of Section 414(d)
of the Internal Revenue Code, upon publication of final Regulations
pursuant to such Section. If it is determined that City of El Segundo would
not qualify as an agency or instrumentality of the state or political
subdivision of a State under such final Regulations, CalPERS may be
obligated, and reserves the right to terminate the health coverage of all
participants of the employer; and be it further
RESOLVED, (d) That the executive body appoint and direct, and it does hereby appoint
and direct, the City Clerk to file with the Board a verified copy of this
resolution, and to perform on behalf of City of Ell Segundo all functions
required of it under the Act; and be it further
RESOLVED, (e) That coverage under the Act be effective on January 1, 2024.
Page 125 of 130
Adopted at a regular meeting of the El Segundo City Council at El
Segundo, CA, this 3,d day of October, 2023.
Signed:
Attest:
Approved to Form:
Drew Boyles, Mayor
Tracy Weaver, City Clerk
Mark D. Hensley, City Attorney
Page 126 of 130
RESOLUTION NO. Number
FIXING THE EMPLOYER CONTRIBUTION
UNDER THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT
AT AN EQUAL AMOUNT FOR EMPLOYEES AND ANNUITANTS
WITH RESPECT TO A RECOGNIZED EMPLOYEE ORGANIZATION
005 EL SEGUNDO SUPERVISORY AND PROFESSIONAL EMPLOYEES'
ASSOCIATION
WHEREAS, (1) City of El Segundo is a contracting agency under Government Code
Section 22920 and subject to the Public Employees' Medical and Hospital
Care Act (the "Act") for participation by members of El Segundo
Supervisory and Professional Employees' Association; and
WHEREAS, (2) Government Code Section 22892(a) provides that a contracting agency
subject to Act shall fix the amount of the employer contribution by
resolution; and
WHEREAS, (3) Government Code Section 22892(b) provides that the employer
contribution shall be an equal amount for both employees and annuitants,
but may not be less than the amount prescribed by Section 22892(b) of
the Act; now, therefore be it
RESOLVED, (a) That the employer contribution for each employee or annuitant shall be
the amount necessary to pay the full cost of his/her enrollment, including
the enrollment of family members, in a health benefits plan up to a
maximum of $1,750.00 per month, plus administrative fees and
Contingency Reserve Fund assessments; and be it further
RESOLVED, (b) City of El Segundo has fully complied with any and all applicable
provisions of Government Code Section 7507 in electing the benefits set
forth above; and be it further
RESOLVED, (c) That the participation of the employees and annuitants of City of El
Segundo shall be subject to determination of its status as an "agency or
instrumentality of the state or political subdivision of a State" that is eligible
to participate in a governmental plan within the meaning of Section 414(d)
of the Internal Revenue Code, upon publication of final Regulations
pursuant to such Section. If it is determined that City of El Segundo would
not qualify as an agency or instrumentality of the state or political
subdivision of a State under such final Regulations, CalPERS may be
obligated, and reserves the right to terminate the health coverage of all
participants of the employer; and be it further
RESOLVED, (d) That the executive body appoint and direct, and it does hereby appoint
and direct, the City Clerk to file with the Board a verified copy of this
resolution, and to perform on behalf of City of Ell Segundo all functions
required of it under the Act; and be it further
RESOLVED, (e) That coverage under the Act be effective on January 1, 2024.
Page 127 of 130
Adopted at a regular meeting of the El Segundo City Council at El
Segundo, CA, this 3rd day of October, 2023.
Signed:
Attest:
Approved to Form:
Drew Boyles, Mayor
Tracy Weaver, City Clerk
Mark D. Hensley, City Attorney
Page 128 of 130
RESOLUTION NO. Number
FIXING THE EMPLOYER CONTRIBUTION
UNDER THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT
AT AN EQUAL AMOUNT FOR EMPLOYEES
WITH RESPECT TO
009 UNREPRESENTED HOURLY EMPLOYEE GROUP
WHEREAS, (1) City of El Segundo is a contracting agency under Government Code Section
22920 and subject to the Public Employees' Medical and Hospital Care Act (the
"Act") for participation by members of El Segundo Unrepresented Hourly
Employee Group; and
WHEREAS, (2) Government Code Section 22892(a) provides that a contracting agency subject
to Act shall fix the amount of the employer contribution by resolution; and
WHEREAS, (3) Government Code Section 22892(b) provides that the employer contribution
shall be an equal amount for employees, but may not be less than the amount
prescribed by Section 22892(b) of the Act; now, therefore be it
RESOLVED, (a) That the employer contribution for each employee shall be the
amount necessary to pay the full cost of his/her enrollment, including the
enrollment of family members, in a health benefits plan up to a maximum of
$528.19 per month, plus administrative fees and Contingency Reserve Fund
assessments; and be it further
RESOLVED, (b) City of El Segundo has fully complied with any and all applicable provisions of
Government Code Section 7507 in electing the benefits set forth above; and be
it further
RESOLVED, (c) That the participation of the employees of City of El Segundo
shall be subject to determination of its status as an "agency or instrumentality
of the state or political subdivision of a State" that is eligible to participate in a
governmental plan within the meaning of Section 414(d) of the Internal
Revenue Code, upon publication of final Regulations pursuant to such Section.
If it is determined that City of El Segundo would not qualify as an agency or
instrumentality of the state or political subdivision of a State under such final
Regulations, CalPERS may be obligated, and reserves the right to terminate the
health coverage of all participants of the employer; and be it further
RESOLVED, (d) That the executive body appoint and direct, and it does hereby appoint and
direct, the City Clerk to file with the Board a verified copy of this resolution, and
to perform on behalf of City of El Segundo all functions required of it under the
Act; and be it further
RESOLVED, (e) That coverage under the Act be effective on January 1, 2024.
Page 129 of 130
Adopted at a regular meeting of the El Segundo City Council at El Segundo, CA,
this V day of October, 2023.
Signed:
Attest:
Drew Boyles, Mayor
Tracy Weaver, City Clerk
Page 130 of 130
