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2023 Sep 19 CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
REGULAR MEETING
TUESDAY, SEPTEMBER 19, 2023
4:00 PM CLOSED SESSION
6:00 PM OPEN SESSION
CITY COUNCIL CHAMBER
350 MAIN STREET, EL SEGUNDO, CA 90245
Drew Boyles, Mayor
Chris Pimentel, Mayor Pro Tern
Carol Pirsztuk, Council Member
Lance Giroux, Council Member
Ryan W. Baldino, Council Member
Tracy Weaver, City Clerk
Matthew Robinson, City Treasurer
Executive Team
Darrell George, City Manager
Barbara Voss, Deputy City Manager
Jaime Bermudez, Police Chief
Michael Allen, Community Development Dir.
Jose Calderon, IT Director
Aly Mancini, Recreation, Parks & Library Dir.
Mark Hensley, City Attorney
David Cain, Interim CFO
Robert Espinosa, Interim Fire Chief
Rebecca Redyk, HR Director
Elias Sassoon, Public Works Dir.
MISSION STATEMENT:
"Provide a great place to live, work, and visit."
VISION STATEMENT:
"Be a global innovation leader where big ideas take off
while maintaining our unique small-town character."
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The City Council, with certain statutory exceptions, can only act upon properly posted
and listed agenda items. Any writings or documents given to a majority of City Council
regarding any matter on this agenda that the City received after issuing the agenda
packet are available for public inspection in the City Clerk's Office during normal
business hours. Such documents may also be posted on the City's website at
www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the agenda, the public can only comment on City -related
business that is within the jurisdiction of the City Council and/or items listed on the
agenda during the Public Communications portions of the Meeting. Additionally,
members of the public can comment on any Public Hearing item on the agenda during
the Public Hearing portion of such item. The time limit for comments is five (5) minutes
per person.
Those wishing to address the City Council are requested to complete and submit to the
City Clerk a "Speaker Card" located at the Council Chamber entrance. You are not
required to provide personal information in order to speak, except to the extent
necessary for the City Clerk to call upon you, properly record your name in meeting
minutes and to provide contact information for later staff follow-up, if appropriate.
When a Council Member duly requires AB 2449 teleconferencing to attend the City
Council meeting the public will also be able to access the meeting and provide public
comment via Zoom. To access Zoom from a PC, Mac, iPad, iPhone, or Android device,
use URL https://zoom.us/m/ 81951332052 and enter PIN: 903629 or visit www.zoom.us
on device of choice, click on "Join a Meeting" and enter meeting ID: 81951332052 and
PIN: 903629. If joining by phone, dial 1-669-900-9128 and enter meeting ID and PIN. To
reiterate, attending a City Council meeting by Zoom will only be used when AB 2449 is
used.
NOTE: Your phone number is captured by the Zoom software and is subject to the
Public Records Act, dial *67 BEFORE dialing in to remain
anonymous. Members of the public will be placed in a "listen only" mode and your video
feed will not be shared with City Council or members of the public.
REASONABLE ACCOMMODATIONS: In compliance with the Americans with
Disabilities Act and Government Code Section 54953(g), the City Council has
adopted a reasonable accommodation policy to swiftly resolve accommodation
requests. The policy can also be found on the City's website at
https.11www.elsegundo.or_q/govemmentldepartments/city-clerk. Please contact
the City Clerk's Office at (310) 524-2308 to make an accommodation request or to
obtain a copy of the policy.
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4:00 PM CLOSED SESSION — CALL TO ORDER / ROLL CALL
PUBLIC COMMUNICATION — (RELATED TO CITY BUSINESS ONLY — 5-MINUTE
LIMIT PER PERSON, 30-MINUTE LIMIT TOTAL) Individuals who have received value
of $50 or more to communicate to the City Council on behalf of another, and employees
speaking on behalf of their employer, must so identify themselves prior to addressing
City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow City Council to take
action on any item not on the agenda. City Council and/or City Manager will respond to
comments after Public Communications is closed.
SPECIAL ORDERS OF BUSINESS
RECESS INTO CLOSED SESSION: City Council may move into a closed session
pursuant to applicable law, including the Brown Act (Government Code Section
§54960, et seq.) for purposes of conferring with City's Real Property Negotiator; and/or
conferring with City Attorney on potential and/or existing litigation; and/or discussing
matters covered under Government Code Section §54957 (Personnel); and/or
conferring with City's Labor Negotiators.
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (GOV'T CODE
§54956.9(D)(1): -6- MATTER(S)
City of El Segundo v. Wiseburn Unified School District, Los Angeles Superior
Court Case No. 23TRCV01031.
2. Retired Police Officer Rex Flower Workers Compensation Claim (WCAB)
No.:ADJ7459554).
3. Retired Police Officer Kenneth McShane Workers Compensation Claim
(WCAB) No. :ADJ11083019).
4. Retired Police Officer Darrell Lewis Workers Compensation Claim (WCAB)
No.:ADJ9634084).
5. Retired Fire Fighter Scott Marinez Workers Compensation Claim (WCAB)
No.:ADJ2810794).
6. Former Fire Captain Mark Harrison v. City of El Segundo (Workers'
Compensation Claim)
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
INITIATION OF LITIGATION PURSUANT to (Government Code §54956.9(d)(4)): -
1 - matter(s).
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CONFERENCE WITH CITY'S LABOR NEGOTIATOR (GOV'T CODE §54957.6): -1-
MATTER(S)
1. Employee Organizations: Fire Fighter Association (FFA).
Representative: City Manager, Darrell George, Human Resources Director,
Rebecca Redyk, Laura Droltz Kalty, and Alex Volberding
6:00 PM — CONVENE OPEN SESSION — CALL TO ORDER / ROLL CALL
INVOCATION — Father Alexei Smith, St. Andrew Russian Greek Catholic Church
PLEDGE OF ALLEGIANCE — Council Member Pirsztuk
SPECIAL PRESENTATIONS
2. El Segundo Little League World Series Champions
PUBLIC COMMUNICATIONS — (RELATED TO CITY BUSINESS ONLY — 5 MINUTE
LIMIT PER PERSON, 30 MINUTE LIMIT TOTAL) Individuals who have received value
of $50 or more to communicate to the City Council on behalf of another, and employees
speaking on behalf of their employer, must so identify themselves prior to addressing
the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of
$250. While all comments are welcome, the Brown Act does not allow Council to take
action on any item not on the agenda. The Council will respond to comments after
Public Communications is closed.
CITY MANAGER FOLLOW-UP COMMENTS — (Related to Public Communications)
• Hyperion Water Reclamation Plant Update
A. PROCEDURAL MOTIONS
Read All Ordinances and Resolutions on the Agenda by Title Only
Recommendation -
Approval
B. CONSENT
3. City Council Meeting Minutes
Recommendation -
1. Approve Regular City Council meeting minutes of September 5, 2023.
2. Alternatively, discuss and take other action related to this item.
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4. Second Reading of the Ordinance Authorizing a Contract Amendment
between the City and CalPERS to Implement Additional Government Code
§ 20516 Employee Cost Sharing for "Classic" Local Miscellaneous
Members of the Police Support Services Employees' Association
Recommendation -
Conduct the second reading and adopt Ordinance No. 1651 Authorizing
an Amendment to the Contract between the City Council of the City of El
Segundo and the Board of Administration of California Public Employees'
Retirement System (CaIPERS) regarding cost sharing by "Classic" local
miscellaneous members of the Police Support Services Employees'
Association (PSSEA).
2. Alternatively, discuss and take other actions related to this item.
5. Plan Adoption for Phase 1 of City Hall HVAC Improvements
Recommendation -
1. Adopt a resolution to approve plans and specifications for Pase 1 of City
Hall HVAC Improvements Project No. PW 23-03.
2. Authorize staff to advertise the project for bids.
3. Alternately, discuss and take other action related to this item.
6. George Brett Field Restroom Improvements Project Construction Award
Recommendation -
Authorize the City Manager to execute a standard Public Works Contract
with GEM Construction, Inc. in the amount of $183,000 for the
construction of the George Brett Field Restroom Improvements Project,
Project No. PW 23-10, and authorize an additional $40,000 for
construction related contingencies.
2. Alternately, discuss and take other action related to this item.
7. Professional Service Agreements with True North Compliance Services
and Willdan Engineering for Building Plan Check Review and Inspection
Services
Recommendation -
Authorize the City Manager to execute Professional Service Agreements
for three-year terms, with optional annual extensions, with True North
Compliance Services and Willdan Engineering for the Building Plan
Check Review and Inspection Services, not to exceed 70% of the total
plan review fee collected by the City from the applicants, or actual time of
inspections and its hourly rate for inspection.
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2. Alternatively, discuss and take other action related to this item.
8. Appropriation of $281,923 to the Fiscal Year 2023-24 Adopted Budget for
HDL Sales Tax Audit Finds
Recommendation -
1. Approve an additional appropriation to the FY 2023-24 adopted budget,
in the amount of $281,923, from unassigned fund balance of the General
Fund related to back quarter sales tax audit fees.
2. Alternatively, discuss and take other action related to this item.
9. Agreement for Upgrade of Current Fleet Management Software
Recommendation -
1. Authorize the City Manager to execute an agreement with Faster Asset
Solutions and waive bidding requirements pursuant to El Segundo
Municipal Code § 1-7-9(A) for an initial cost of $87,793 and an annual
maintenance cost of $12,150.
2. Alternatively, discuss and take other action related to this item.
C. PUBLIC HEARINGS
D. STAFF PRESENTATIONS
10. Resolution Modifying the Basic Salary Range for the Chief of Police and
the Monthly Stipend for the City Clerk Classifications
Recommendation -
1. Adopt a Resolution modifying the basic monthly salary range for the
Chief of Police and the City Clerk classifications.
2. Alternatively, discuss and take other action related to this item.
11. FY2023-25 Communications Plan for the Citv of El Seaundo
Recommendation -
1. Approve the FY2023-25 Communications Plan for the City of El
Segundo.
2. Alternatively, discuss and take other action related to this item.
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12. Phase One Recreation Park Renovation Project
Recommendation -
1. Review, provide comments, and approve proposed prioritization of the
conceptual plans for Phase One Recreation Park Improvements.
2. Direct staff to return to Council with an amended agreement with LPA,
Inc. to proceed with phase two of the design, which includes the
preparation of detailed design and construction documents.
3. Alternatively, discuss and take other action related to this item.
13. Consideration of Converting an Existing Two-way Stop to a Four-way Stop
at the Intersection of Main Street and Oak Avenue
Recommendation -
Consider and accept staff's recommendation to keep the current two-way
stop and not to install a four-way stop at the intersection of Main Street
and Oak Avenue.
2. Alternatively, discuss and take other action related to this item.
14. Amendment to the Joint Use Agreements With the Ell Segundo Unified
School District
Recommendation -
1. Authorize the City Manager to execute an amendment to the Joint Use
Agreement (JUA) for Public Recreation Facilities Between the City of El
Segundo and the El Segundo Unified School District (Attachment 1).
2. Authorize the City Manager to execute an amendment to the Joint Use
Agreement for Media Studio and Equipment with El Segundo Unified
School District (Attachment 2).
3. Alternatively, discuss and take other action related to this item.
15. Presentation and Study Session on the Downtown Specific Plan Update
Recommendation -
1. Receive and file a Downtown Specific Plan Update presentation.
2. Alternatively, discuss and take other action related to this item.
E. COMMITTEES, COMMISSIONS AND BOARDS PRESENTATIONS
F. REPORTS - CITY CLERK
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G. REPORTS - CITY TREASURER
H. REPORTS - COUNCIL MEMBERS
COUNCIL MEMBER BALDINO
COUNCIL MEMBER GIROUX
COUNCIL MEMBER PIRSZTUK
MAYOR BOYLES
I. REPORTS - CITY ATTORNEY
J. REPORTS/FOLLOW-UP - CITY MANAGER
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and/or conferring with the City
Attorney on potential and/or existing litigation, and/or discussing matters covered under
Government Code Section §54957 (Personnel); and/or conferring with the City's Labor
Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
MEMORIALS
ADJOURNMENT
POSTED:
DATE: September 14, 2023
TIME: 6:00 PM
BY: Tracy Weaver, City Clerk
Page 8 of 263
MEETING MINUTES OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, SEPTEMBER 5, 2023
CLOSED SESSION — Mayor Boyles called the meeting to order at 5:15 PM due to lack
of quorum at 4:00 PM
001111111110N_1II
Mayor Boyles -
Present
Mayor Pro Tern Pimentel -
Present
Council Member Pirsztuk -
Present
Council Member Giroux -
Present
Council Member Baldino -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5-minute limit per
person, 30-minute limit total) None
SPECIAL ORDER OF BUSINESS:
Mayor Boyles announced that Council would be meeting in closed session pursuant to
the items listed on the agenda.
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Government Code §54957.6): -
2- MATTER(S)
1. Employee Organizations: Police Management Association (PMA) and Fire
Fighter Association (FFA).
Representative: City Manager, Darrell George, Human Resources Director, Rebecca
Redyk, Laura Droltz Kalty, and Alex Volberding.
Adjourned at 5:50 PM
OPEN SESSION — Mayor Boyles called to order at 6:01 PM
ROLL CALL
Mayor Boyles -
Present
Mayor Pro Tern Pimentel -
Present
Council Member Pirsztuk -
Present
Council Member Giroux -
Present
Council Member Baldino -
Present
INVOCATION — Rabbi Dovid Lisbon, The Jewish Community Center
PLEDGE OF ALLEGIANCE — Council Member Baldino
SPECIAL PRESENTATIONS:
EL SEGUNDO CITY COUNCIL MEETING MINUTES
SEPTEMBER 5, 2023
PAGE 1
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1. Commendation read by Council Member Pirsztuk and presented to the Young
Entrepreneurs of El Segundo.
2. Commendation read by Mayor Boyles and presented to the El Segundo High
School Boys Volleyball Team.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5-minute limit per
person, 30-minute limit total) None
CITY MANAGER FOLLOW-UP COMMENTS:
Darrell George, City Manager gave an update on the Hyperion Water Reclamation Plant
and Chief Bermudez gave an update on how "No Bail" has affected the City and
policing.
A. Read all Ordinances and Resolutions on the Agenda by Title Only.
MOTION by Council Member Giroux, SECONDED by Council Member Pirsztuk to read
all ordinances and resolutions on the agenda by title only. MOTION PASSED BY A
UNANIMOUS VOTE. 5/0
B. CONSENT:
3. Approve Regular City Council meeting Minutes of August 15, 2023
(Fiscal Impact: None)
4. Approve warrants demand register for July 10 through July 16, 2023 numbers
2A: warrant numbers 3046505 through 3046568. Ratify Payroll and employee
benefit Checks; Checks released early due to contracts or agreement;
Emergency disbursements and/or adjustments; and, Wire transfers.
(Fiscal Impact: $4,449,540.51 ($997,011.36 in check warrants and
$3,452,529.15 in wire warrants))
5. Approve continuing appropriations from FY 2022-23 to FY 2023-24, thereby
amending the Fiscal Year 2023-24 Adopted Budget in the Funds and by the
amounts contained in Attachment A. (See agenda packet for attachment A)
(Fiscal Impact: Carryover of $13,819,763.14 from FY 2022-2023 to FY 2023-
2024)
6. Conduct a second reading and adopt Ordinance No. 1650 amending El Segundo
Municipal Code Chapter 1-6 to expand the list of positions exempt from the Civil
Service System.
(Fiscal Impact: None)
7. PULLED BY MAYOR PRO TEM PIMENTEL
EL SEGUNDO CITY COUNCIL MEETING MINUTES
SEPTEMBER 5, 2023
PAGE 2
Page 10 of 263
MOTION by Council Member Giroux, SECONDED by Council Member Baldino,
approving Consent items 3, 4, 5, and 6. MOTION PASSED BY A UNANIMOUS VOTE.
5/0
PULLED ITEMS:
7. Purchase of Three Replacement Police Vehicles
(Fiscal Impact: $162,497.90)
Mayor Pro Tern Pimentel questioned the need to sell the out of service police cars due
to the potential of hiring more police officers.
Police Chief Bermudez said the cars in question were K-9 vehicles and wouldn't be of
use to everyday policing.
MOTION by Mayor Pro Tem, SECOND by Council Member Pirsztuk authorizing the
waiving of the formal bidding requirements pursuant to El Segundo Municipal Code § 1-
7-9(A) to replace two police K9 patrol vehicles originally due for replacement in
September 2020 and a Sergeant's patrol vehicle due for replacement in September
2024 for $162,497.90, with an additional $24,374.69 as a contingency fund for potential
unforeseen supply chain issues, authorize Public Works to auction three police vehicles
following their replacement, and authorize the City Manager to execute any necessary
agreements or associated documents necessary to complete the purchase of three
police vehicles and auction of the vehicles to be replaced. MOTION PASSED BY A
UNANIMOUS VOTE. 5/0
PUBLIC HEARING: None
STAFF PRESENTAIONS:
8. S&P Global Ratings Increase of El Segundo's Long -Term Credit Rating to "AAA"
from "AA+"
(Fiscal Impact: This rating upgrade demonstrates that investors will recognize that
El Segundo continues to move in a positive direction and that the City's financial
future is bright. This positive rating allows the City to obtain even lower financing
rates if it were to choose to issue bonds in the future, although there is not a plan
for the General Fund to issue any bonds. El Segundo is one of 51 cities in
California with a "AAA" rating)
David Cain, Interim Chief Financial Officer, reported on the item.
Council Discussion
Council consensus to receive and file the report.
9. Resolution to Waive Fees Associated with the World Series Championship Parade
and Team Recognition Ceremony for the El Segundo Little League
(Fiscal Impact: Not to exceed $200,000)
EL SEGUNDO CITY COUNCIL MEETING MINUTES
SEPTEMBER 5, 2023
PAGE 3
Page 11 of 263
Aly Mancini, Recreation, Parks, and Library Director, reported on the item.
Council discussion
Little League Board requested, and Council advised for safety reasons that there should
be a car for each player on the day of the parade and that the El Segundo High School
Band and Cheerleaders could participate during the Ceremony portion of the
celebration. Police Chief Bermudez stated that he will have adequate police available
the day of the parade for crowd control.
MOTION by Mayor Boyles, SECONDED by Mayor Pro Tern Pimentel approving the
World Series Championship Parade and Team Recognition Ceremony for the El
Segundo Little League at a cost not to exceed $200,000. MOTION PASSED BY A
UNANIMOUS VOTE. 5/0
E. COMMITTEES, COMISSIONS AND BOARDS PRESENTATIONS: None
F. REPORTS — CITY CLERK — No report
G. REPORTS — CITY TREASURER —
10. Investment Portfolio Report for June 2023
(Fiscal Impact: None)
Matthew Robinson, City Treasurer gave a presentation.
Council consensus to receive and file the presentation.
H. REPORTS — COUNCIL MEMBERS
Council Member Baldino — Thanked the directors of the ArtWalk for a fantastic
event and thanked Aly Mancini and her department for putting together the Little
League World Series watch parties.
Council Member Giroux — No report
Council Member Pirsztuk — Attended the Recreation and Parks Subcommittee
meeting, attended the Finance Committee meeting and congratulated the Library
on its 75t" Birthday celebration that she attended.
Mayor Pro Tern Pimentel — Will attend the Regional Homelessness Task Force
meeting tomorrow, will attend both the Sanitation and Transportation Committee
meetings in the upcoming weeks, the Local Travel Network will launch soon, and
Inglewood should receive word on their "People Mover" project.
Mayor Boyles — Will attend the RHNA (Regional Housing Needs Allocation)
reform meeting on Thursday, attended a meeting in the Silicon Valley, Menlo
Park, pitching El Segundo to approximately 50 Venture Capitalist, will attend the
EL SEGUNDO CITY COUNCIL MEETING MINUTES
SEPTEMBER 5, 2023
PAGE 4
Page 12 of 263
Contract Cities meeting this weekend and commented on his experience
attending the Little League World Series in Williamsport.
REPORTS — CITY ATTORNEY — No report
J. REPORTS/FOLLOW-UP — CITY MANAGER — No report
MEMORIAL — None
Adjourned at 7.25 PM
Tracy Weaver, City Clerk
EL SEGUNDO CITY COUNCIL MEETING MINUTES
SEPTEMBER 5, 2023
PAGE 5
Page 13 of 263
City Council Agenda Statement
F I, F �' t I) �� Meeting Date: September 19, 2023
Agenda Heading: Consent
Item Number: B.4
TITLE:
Second Reading of the Ordinance Authorizing a Contract Amendment between the City
and CaIPERS to Implement Additional Government Code § 20516 Employee Cost
Sharing for "Classic" Local Miscellaneous Members of the Police Support Services
Employees' Association
RECOMMENDATION:
1. Conduct the second reading and adopt Ordinance No. 1651 Authorizing an
Amendment to the Contract between the City Council of the City of El Segundo
and the Board of Administration of California Public Employees' Retirement
System (CaIPERS) regarding cost sharing by "Classic" local miscellaneous
members of the Police Support Services Employees' Association (PSSEA).
2. Alternatively, discuss and take other actions related to this item.
FISCAL IMPACT:
The retirement contract amendment will have an estimated $3,698 annual savings to
the City as the employees will be picking up a portion of the "employer share" of their
retirement cost.
BACKGROUND:
On August 15, 2023, the City Council approved a Resolution of Intention and introduced
the first reading of an Ordinance authorizing a CaIPERS contract amendment to provide
an additional one percent (1 %) cost sharing for Classic local miscellaneous PSSEA
members.
A second reading and adoption of the Ordinance are required to amend the contract
between the City of El Segundo and the Board of Administration of CaIPERS for this
provision.
DISCUSSION:
Page 14 of 263
Second Reading of Ordinance for Cost Sharing
September 19, 2023
Page 2 of 3
The adopted and approved PSSEA MOU for the term October 1, 2018 through
September 29, 2022 provided that local miscellaneous employees defined as "Classic"
members would increase CalPERS retirement payments by an additional one percent
(1 %) for a total employee contribution of eight percent (8%) of compensation. During the
labor negotiations for a successor MOU, it was discovered that this provision was not
implemented and the contract with CalPERS had not been amended.
On May 16, 2023, City Council approved a Side Letter with PSSEA to begin the
additional cost sharing and the CalPERS contract amendment process. The cost
sharing is currently in place by direct payroll deduction from employees to the City.
On August 15, 2023, the City Council approved a Resolution of Intention to amend the
CalPERS contract. This Resolution was then submitted to CalPERS for review and
approval. Following the submission of the Resolution, a secret ballot election of
impacted members was conducted and certified by the City Clerk's Office. On
September 11, 2023, the City provided the election results to CalPERS in which four
PSSEA members were eligible to vote. Two votes were received approving said
participation and zero votes were received disapproving said participation.
The Ordinance is being presented for the second reading and adoption by the City
Council at the September 19, 2023, meeting to allow for the mandatory twenty -day
window between Resolution approval and Ordinance adoption under Government Code
§ 20471. Upon adoption of the final Ordinance, staff will submit the executed documents
to CalPERS. The contract amendment will become effective on October 21, 2023,
which is the first day of the new payroll period following the October 19, 2023 effective
date of the Ordinance.
Once CalPERS approves the contract amendment, the City will convert the one percent
(1 %) employer contribution to an employee contribution so that PSSEA members
receive credit.
INIVA&II:7_A1Xr][02:jW_1ZKKOIiyil9A/_10IN:$
Goal 3: Promote a Quality Workforce Through Teamwork and Organizational
Efficiencies
Objective: El Segundo is an employer of choice and consistently hires for the future,
with a workforce that is inspired, world -class, engaged and innovative.
PREPARED BY:
Rebecca Redyk, Human Resources Director
REVIEWED BY:
Rebecca Redyk, Human Resources Director
Page 15 of 263
Second Reading of Ordinance for Cost Sharing
September 19, 2023
Page 3 of 3
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. Ordinance Authorizing Amendment to CaIPERS Contract
2. Exhibit to Ordinance for Amendment to CaIPERS Contract PSSEA
Page 16 of 263
ORDINANCE NO. 1651
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL
SEGUNDO AUTHORIZING AN AMENDMENT TO THE CONTRACT
BETWEEN THE CITY COUNCIL OF THE CITY OF EL SEGUNDO AND
THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC
EMPLOYEES' RETIREMENT SYSTEM.
The City Council of the City of El Segundo does ordain as follows:
SECTION 1: That an amendment to the contract between the City Council of the City of
El Segundo and the Board of Administration, California Public Employees' Retirement
System is hereby authorized, a copy of said amendment being attached hereto, marked
Exhibit, and by such reference made a part hereof as though herein set out in full.
SECTION 2: The Mayor of the El Segundo City Council is hereby authorized,
empowered, and directed to execute said amendment for and on behalf of said Agency.
SECTION 3: This Ordinance shall take effect 30 days after the date of its adoption, and
prior to the expiration of 15 days from the passage thereof shall be published at least
once in the El Segundo Herald, a newspaper of general circulation, published and
circulated in the City of El Segundo and thenceforth and thereafter the same shall be in
full force and effect.
Adopted and approved this 19t" day of September, 2023.
Drew Boyles,
Mayor
Exhibit A: Amendment to Contract
Page 17 of 263
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Ordinance No. 1649 was duly introduced by said City Council at a regular meeting held
on the 15t" day of August, 2023 and was duly passed, and adopted by said City Council,
approved and signed by the Mayor, and attested to by the City Clerk, all at a regular
meeting of said Council held on the 19t" day of September, 2023, and the same was so
passed and adopted by the following vote:
AYES-
NOES -
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
Page 18 of 263
lok,,
CAPERS
EXHIBIT
California
Public Employees' Retirement System
44100.1
'jjql� 6XV, 1 1111, - '
Between the
Board of Administration
California Public Employees' Retirement System
and the
City Council
City of El Segundo
The Board of Administration, California Public Employees' Retirement System,
hereinafter referred to as Board, and the governing body of the above public agency,
hereinafter referred to as Public Agency, having entered into a contract effective October
1, 1943, and witnessed August 25, 1943, and as amended effective November 1, 1947,
August 1, 1949, July 1, 1950, November 1, 1955, September 1, 1958, March 9, 1959,
November 7, 1964, October 19, 1968, December 11, 1971, July 20, 1974, July 19, 1975,
January 3, 1976, July 16, 1977, June 3, 1978, February 6, 1982, April 3, 1982, January
1, 1992, June 27, 1992, May 15, 1993, January 8, 1994, January 19, 1996, April 4, 1997,
October 13, 1997, October 7, 2000, December 18, 2000, May 19, 2001, July 2, 2004,
April 12, 2008, May 9, 2009, October 3, 2009, October 23, 2010, October 6, 2012,
December 30, 2012, December 13, 2014, January 9, 2016, June 8, 2019, October 24,
2020, and June 17, 2023, which provides for participation of Public Agency in said
System, Board and Public Agency hereby agree as follows:
A. Paragraphs 1 through 18 are hereby stricken from said contract as executed
effective June 17, 2023, and hereby replaced by the following paragraphs
numbered 1 through 18 inclusive:
Page 19 of 263
1. All words and terms used herein which are defined in the Public Employees'
Retirement Law shall have the meaning as defined therein unless otherwise
specifically provided. "Normal retirement age" shall mean age 55 for classic
local miscellaneous members entering membership in the miscellaneous
classification on or prior to December 30, 2012, age 60 for classic local
miscellaneous members entering membership for the first time in the
miscellaneous classification after December 30, 2012, age 62 for new local
miscellaneous members, age 50 for classic local police members entering
membership in the police classification on or prior to October 6, 2012, age
55 for classic local fire members and for those classic local police members
entering membership for the first time in the police classification after
October 6, 2012, and age 57 for new local safety members.
2. Public Agency shall participate in the Public Employees' Retirement System
from and after October 1, 1943, making its employees as hereinafter
provided, members of said System subject to all provisions of the Public
Employees' Retirement Law except such as apply only on election of a
contracting agency and are not provided for herein and to all amendments
to said Law hereafter enacted except those, which by express provisions
thereof, apply only on the election of a contracting agency.
3. Public Agency agrees to indemnify, defend and hold harmless the California
Public Employees' Retirement System (CaIPERS) and its trustees, agents
and employees, the CaIPERS Board of Administration, and the California
Public Employees' Retirement Fund from any claims, demands, actions,
losses, liabilities, damages, judgments, expenses and costs, including but
not limited to interest, penalties and attorney fees that may arise as a result
of any of the following:
(a) Public Agency's election to provide retirement benefits,
provisions or formulas under this Contract that are different than
the retirement benefits, provisions or formulas provided under the
Public Agency's prior non-CaIPERS retirement program.
(b) Any dispute, disagreement, claim, or proceeding (including
without limitation arbitration, administrative hearing, or litigation)
between Public Agency and its employees (or their
representatives) which relates to Public Agency's election to
amend this Contract to provide retirement benefits, provisions or
formulas that are different than such employees' existing
retirement benefits, provisions or formulas.
(c) Public Agency's agreement with a third party other than CaIPERS
to provide retirement benefits, provisions, or formulas that are
different than the retirement benefits, provisions or formulas
provided under this Contract and provided for under the California
Public Employees' Retirement Law.
Page 20 of 263
4. Employees of Public Agency in the following classes shall become
members of said Retirement System except such in each such class as are
excluded by law or this agreement:
a. Local Fire Fighters (herein referred to as local safety members);
b. Local Police Officers (herein referred to as local safety members);
C. Employees other than local safety members (herein referred to as
local miscellaneous members).
5. In addition to the classes of employees excluded from membership by said
Retirement Law, the following classes of employees shall not become
members of said Retirement System:
NO ADDITIONAL EXCLUSIONS
6. Prior to January 1, 1975, those members who were hired by Public Agency
on a temporary and/or seasonal basis not to exceed 6 months were
excluded from PERS membership by contract. Government Code Section
20336 superseded this contract provision by providing that any such
temporary and/or seasonal employees are excluded from PERS
membership subsequent to January 1, 1975. Legislation repealed and
replaced said Section with Government Code Section 20305 effective July
1, 1994.
7. The percentage of final compensation to be provided for each year of
credited prior and current service as a classic local miscellaneous member
entering membership in the miscellaneous classification on or prior to
December 30, 2012, shall be determined in accordance with Section 21354
of said Retirement Law subject to the reduction provided therein for service
on and after July 1, 1956, the effective date of Social Security coverage, for
members whose service has been included in Federal Social Security (2%
at age 55 Full and Modified).
8. The percentage of final compensation to be provided for each year of
credited current service as a classic local miscellaneous member entering
membership for the first time in the miscellaneous classification after
December 30, 2012, shall be determined in accordance with Section 21353
of said Retirement Law subject to the reduction provided therein for Federal
Social Security (2% at age 60 Modified).
9. The percentage of final compensation to be provided for each year of
credited prior and current service as a new local miscellaneous member
shall be determined in accordance with Section 7522.20 of said Retirement
Law (2% at age 62 Supplemental to Federal Social Security).
Page 21 of 263
10. The percentage of final compensation to be provided for each year of
credited prior and current service as a classic local fire member shall be
determined in accordance with Section 21363.1 of said Retirement Law (3%
at age 55 Full).
11. The percentage of final compensation to be provided for each year of
credited prior and current service as a classic local police member entering
membership in the police classification on or prior to October 6, 2012, shall
be determined in accordance with Section 21362.2 of said Retirement Law
(3% at age 50 Full).
12. The percentage of final compensation to be provided for each year of
credited current service as a classic local police member entering
membership for the first time in the police classification after October 6,
2012, shall be determined in accordance with Section 21363.1 of said
Retirement Law (3% at age 55 Full).
13. The percentage of final compensation to be provided for each year of
credited prior and current service as a new local safety member shall be
determined in accordance with Section 7522.25(d) of said Retirement Law
(2.7% at age 57 Full).
14. Public Agency elected and elects to be subject to the following optional
provisions:
a. Sections 21624 and 21626 (Post -Retirement Survivor Allowance) for
local safety members only.
b. Section 21571 (Basic Level of 1959 Survivor Benefits) for local
miscellaneous members only.
C. Section 21222.1 (One -Time 5% Increase - 1970). Legislation
repealed said Section effective January 1, 1980.
d. Section 21222.2 (One -Time 5% Increase - 1971). Legislation
repealed said Section effective January 1, 1980.
e. Section 21024 (Military Service Credit as Public Service).
f. Section 20042 (One -Year Final Compensation) for classic members
only.
g. Section 21574 (Fourth Level of 1959 Survivor Benefits) for local
safety amembers only.
Page 22 of 263
h. Section 21548 (Pre -Retirement Option 2W Death Benefit).
Section 20903 (Two Years Additional Service Credit).
Section 20516 (Employees Sharing Cost of Additional Benefits):
Section 21363.1 (3% @ 55 Full and Modified formula) for classic
local fire members from and after October 6, 2012, and until
December 13, 2014.
The employee cost sharing contributions are 3%. The maximum
employee cost sharing contribution is the normal cost plus the
increase in the accrued liability due to the benefit improvement
amortized over 20 years. In no event shall the employee cost sharing
contribution attributable to the unfunded liability remain in effect
beyond May 19, 2021. Thereafter, in any given contribution year, the
maximum employee cost sharing contribution cannot exceed
2.591 % of payroll.
k. Section 20475 (Different Level of Benefits): Section 21363.1 (3% @
55 Full formula) is applicable to classic local police members entering
membership for the first time with this agency in the police
classification after October 6, 2012.
Section 21353 (2% @ 60 Modified formula) is applicable to classic
local miscellaneous members entering membership for the first time
with this agency in the miscellaneous classification after December
30, 2012.
Section 20516 (Employees Sharing Additional Cost):
From and after December 13, 2014, and until January 9, 2016, 3%
for classic local fire members in the Supervisory and Professional
Employees Association, and the Unrepresented Fire Management
group.
From and after June 8, 2019, 3% for classic local police members in
the El Segundo Police Officers' Association.
From and after June 8, 2019, 3% for classic local fire members in the
El Segundo Firefighters' Association.
From and after October 24, 2020, 1 % for classic local miscellaneous
members in the Unrepresented Management -Confidential group.
Page 23 of 263
From and after October 24, 2020, 3% for classic local safety
members in the Unrepresented Management -Confidential group.
From and after June 17, 2023, 1 % for classic local miscellaneous
members in the El Segundo Supervisory and Professional
Employees Association.
From and after the effective date of this amendment to contract, 1 %
for classic local miscellaneous members in the El Segundo Police
Support Services Employees Association.
The portion of the employer's contribution that the member agrees
to contribute from his or her compensation, over and above the
member's normal contribution ("Cost Sharing Percentage"), shall not
exceed the Employer Normal Cost Rate, as that rate is defined in the
Cal PERS Actuarial Valuation for the relevant fiscal year. If the Cost
Sharing Percentage will exceed the relevant Employer Normal Cost
Rate, the Cost Sharing Percentage shall automatically be reduced to
an amount equal to, and not to exceed, the Employer Normal Cost
Rate for the relevant fiscal year.
15. Public Agency shall contribute to said Retirement System the contributions
determined by actuarial valuations of prior and future service liability with
respect to local miscellaneous members and local safety members of said
Retirement System.
16. Public Agency shall also contribute to said Retirement System as follows:
a. A reasonable amount, as fixed by the Board, payable in one
installment within 60 days of date of contract to cover the costs of
administering said System as it affects the employees of Public
Agency, not including the costs of special valuations or of the
periodic investigation and valuations required by law.
b. A reasonable amount, as fixed by the Board, payable in one
installment as the occasions arise, to cover the costs of special
valuations on account of employees of Public Agency, and costs of
the periodic investigation and valuations required by law.
17. Contributions required of Public Agency and its employees shall be subject
to adjustment by Board on account of amendments to the Public
Employees' Retirement Law, and on account of the experience under the
Retirement System as determined by the periodic investigation and
valuation required by said Retirement Law.
Page 24 of 263
18. Contributions required of Public Agency and its employees shall be paid by
Public Agency to the Retirement System within fifteen days after the end of
the period to which said contributions refer or as may be prescribed by
Board regulation. If more or less than the correct amount of contributions
is paid for any period, proper adjustment shall be made in connection with
subsequent remittances. Adjustments on account of errors in contributions
required of any employee may be made by direct payments between the
employee and the Board.
B. This amendment shall be effective on the day of
BOARD OF ADMINISTRATION CITY COUNCIIL
PUBLIC EMPLOYEES' RETIREMENT SYSTEM CITY OF EL SEGUNDO
:1
M.
MELODY BENAVIDES, CHIEF PRESIDING OFFICER
PENSION CONTRACTS AND PREFUNDING
PROGRAMS DIVISION
PUBLIC EMPLOYEES' RETIREMENT SYSTEM
Witness Date
Attest:
Clerk
AMENDMENT CaIPERS ID #2657082556
PERS-CON-702A
Page 25 of 263
City Council Agenda Statement
F I, F, G t 1\ I) O Meeting Date: September 19, 2023
Agenda Heading: Consent
Item Number: B.5
TITLE:
Plan Adoption for Phase 1 of City Hall HVAC Improvements
RECOMMENDATION:
1. Adopt a resolution to approve plans and specifications for Pase 1 of City Hall
HVAC Improvements Project No. PW 23-03.
2. Authorize staff to advertise the project for bids.
3. Alternately, discuss and take other action related to this item.
FISCAL IMPACT:
Included in the adopted FY 2023-24 Budget.
Amount Budgeted: $750,000
Additional Appropriation: None
Account Number(s): 301-400-8201-8400 (Citywide HVAC)
BACKGROUND:
The El Segundo City Hall building was built in 1955, and was renovated in 1977 to
include the adjacent police station. Heating and cooling for the building is mainly
provided by two large capacity air handling units which are equipped with heating and
cooling elements. These air handling units are located on top of the roof.
Per the 2019 Facility Conditions Assessment Report prepared by EMG, the City Hall's
HVAC system was rated "Fair" and is recommended to receive the needed upgrades
and/or replacements to avoid system failures. The City Hall HVAC Improvement Project
is split into the two following phrases:
Phase 1- This phase consists of the replacement of the handling units located in the
north of the building, and
Page 26 of 263
Engineering Design Drawings for Phase 1 of City Hall HVAC Improvements
Project PW 23-03
September 19, 2023
Page 2 of 3
Phase 2- This phase consists of the replacement of the handling unit located on the
east side of the building.
Phase 1 of the improvements, with the estimated cost of $600,000, is recommended to
be done at this time. Phase 2 improvements to the project, with a cost estimate of
$500,000, are scheduled to be made in 2027.
DISCUSSION:
The City hired J.C. Chang and Associates, Inc., to prepare the Engineering Plans and
Specifications for the project, and these documents were reviewed and approved by
staff. In addition, this project has been identified and approved as part of this year's
Capital Improvement Program.
With Council's authorization, the anticipated schedule for Phase 1 City Hall HVAC
Improvements is as follows:
-September 2023: Advertising and Bid Process
-November 2023: Contract Award
-March 2024: Begin Construction
-April 2024: Project Completion
CITY STRATEGIC PLAN COMPLIANCE:
Goal 4: Develop and Maintain Quality Infrastructure and Technology
Objective 4A: El Segundo's physical infrastructure supports an inviting and safe
community.
PREPARED BY:
Arianne Bola, Sr. Engineer Associate
REVIEWED BY:
Elias Sassoon, Public Works Director
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. Vicinity Map
2. Location Map
3. Resolution
Page 27 of 263
ELSEGUVUO PW 23-03 Phase 1 City Hall HVAC Improvements Project
Vicinity Map
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6,018.7 0 3,009.33 6,018.7 Feet DISCLAIMER: The information shown on this map was compiled from different GIS
sources. The land base and facility information on this map is for display purposes only
and should not be relied upon without independent verification as to its accuracy. The City
of El Segundo will not be held responsible for any claims, losses or damages resulting
WGS_1984_Web—Mercator _Auxiliary_Sphere from the use of this map.
ELSEGUNDO PW 23-03: Phase 1 City Hall HVAC Improvements
Project Location Map
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376.2 0 188.08 376.2 Feet DISCLAIMER. The information shown on this map was compiled from different GIS
sources. The land base and facility information on this map is for display purposes only
and should not be relied upon without independent verification as to its accuracy. The City
of El Segundo will not be held responsible for any claims, losses or damages resulting
WGS_1984_Web—Mercator _Auxiliary_Sphere from the use of this map.
Page 30 of 263
RESOLUTION NO. _
A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS FOR
PHASE 1 CITY HALL HVAC IMPROVEMENTS, PROJECT NO. PW 23-
03, PURSUANT TO GOVERNMENT CODE § 830.6 AND ESTABLISHING
A PROJECT PAYMENT ACCOUNT.
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. The City Engineer prepared plans and specifications for PW 23-03, Phase
1 City Hall HVAC Improvement ("Project") to replace existing and install
new rooftop HVAC units. These plans and specifications are complete.
Services related to the Project may begin;
B. The City Council wishes to obtain the immunities set forth in Government
Code § 830.6 with regard to the plans and construction of the Project.
SECTION 2: Design Immunity, Authorization.
A. The design and plans for the Project are determined to be consistent with
the City's standards and are approved.
B. The design approval set forth in this Resolution occurred before actual
work on the Project construction commenced.
C. The approval granted by this Resolution conforms with the City's General
Plan.
D. The City Engineer, or designee, is authorized to act on the City's behalf in
approving any alterations or modifications of the design and plans
approved by this Resolution.
E. The approval and authorization granted by this Resolution is intended to
avail the City of the immunities set forth in Government Code § 830.6.
SECTION 3: Project Payment Account. For purposes of the Contract Documents
administering the Project, the City Council directs the City Manager, or designee, to
establish a fund containing sufficient monies from the current fiscal year budget to pay
for the Project ("Project Payment Account"). The Project Payment Account is the sole
source of funds available for the Contract Sum, as defined in the Contract Document
administering the Project.
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution.
SECTION 5: This Resolution will become effective immediately upon adoption.
Page 1 of 2
Page 31 of 263
PASSED AND ADOPTED this day of , 2023.
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
for
Mark D. Hensley
City Attorney
Drew Boyles, Mayor
Page 2 of 2
Page 32 of 263
City Council Agenda Statement
F I, F, G t I) O Meeting Date: September 19, 2023
Agenda Heading: Consent
Item Number: B.6
TITLE:
George Brett Field Restroom Improvements Project Construction Award
RECOMMENDATION:
Authorize the City Manager to execute a standard Public Works Contract with
GEM Construction, Inc. in the amount of $183,000 for the construction of the
George Brett Field Restroom Improvements Project, Project No. PW 23-10, and
authorize an additional $40,000 for construction related contingencies.
2. Alternately, discuss and take other action related to this item.
FISCAL IMPACT:
Included in the Adopted FY 2023-24 Budget.
Amount Budgeted: $223,000
Additional Appropriation: None
Account Number(s): 301-400-8202-8216 (Brett Field Restrooms)
BACKGROUND:
The George Brett Field Restrooms and Snack Bar are aging facilities and are in need of
improvement. The restrooms will be converted to single -occupancy gender -neutral
restrooms, and the snack bar will be renovated to have an improved ADA-compatible
transaction window. Once completed, this facility will be in full compliance with The
Americans with Disabilities Act (ADA) and the California Building Code.
On June 20, 2023, the City Council adopted the plans and specifications for this project
and authorized staff to advertise this project for construction.
Page 33 of 263
George Brett Field Restroom Improvements Project Construction Award
September 19, 2023
Page 2 of 2
DISCUSSION:
City staff advertised the project, and the City Clerk received and opened the following
five bids on August 22, 2023:
1. GEM Construction, Inc. (Long Beach, CA) $183,000
2. Corral Construction & Development, Inc. (Commerce, CA) $189,930
3. Oppenheimer National (San Juan Capistrano, CA) $246,394
4. MLC Constructors, Inc. (Corona, CA) $356,268
5. Xpress Bldg Solutions, Inc. (Glendale, CA) $390,000
The lowest responsive bidder is GEM Construction. City staff checked references and
the contractor's license status and were satisfied with the results. Further, GEM
Construction has successfully completed similar projects for other public agencies
recently.
Consequently, staff recommends that City Council approve the recommended actions.
With City Council's authorization, construction is anticipated to commence in November
2023 and be substantially completed in January 2024.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 4: Develop and Maintain Quality Infrastructure and Technology
Objective 4A: El Segundo's physical infrastructure supports an inviting and safe
community.
PREPARED BY:
James Rice, Associate Engineer
REVIEWED BY:
Elias Sassoon, Public Works Director
APPROVED BY:
Barbara Voss, Deputy City Manager
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1. Vicinity Map
2. Location Map
Page 34 of 263
Vicinity Map - PW 23-10 George Brett Field Restroom Improvements Project
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Page 35 of 263
Location Map - PW 23-10 George Brett Field Restroom Improvements Project
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Page 36 of 263
City Council Agenda Statement
F I, F �' t I) �� Meeting Date: September 19, 2023
Agenda Heading: Consent
Item Number: B.7
TITLE:
Professional Service Agreements with True North Compliance Services and Willdan
Engineering for Building Plan Check Review and Inspection Services
RECOMMENDATION:
Authorize the City Manager to execute Professional Service Agreements for
three-year terms, with optional annual extensions, with True North Compliance
Services and Willdan Engineering for the Building Plan Check Review and
Inspection Services, not to exceed 70% of the total plan review fee collected by
the City from the applicants, or actual time of inspections and its hourly rate for
inspection.
2. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
All fees related to this item are paid from fees collected by the City for either plan check
or inspection services and do not impact the General Fund. The consultant fee is 70%
of the fee collected by the City, the remaining 30% of the fee will be used to cover the
administrative and overhead costs of the City. Each agreement will have a fiscal year
not -to -exceed compensation cap of $75,000.
BACKGROUND:
Current on -call plan check and inspection service contracts are provided by three
separate consulting firms, with agreements dating back to 2006, and annually renewed.
Costs for services are billed at an hourly rate, with rate increases built in each year.
After conducting an audit of the Community Development Department's plan checking
and inspection services, staff found that most plan checks and inspections can be
completed in-house. Outsourcing services resulted in incurred costs for services greater
than the fee collected by the City. Since 2021, approximately 98% of plan checks have
been completed in-house, and no inspection services have been utilized.
Page 37 of 263
Building Plan Check Review and Inspection Services
September 19, 2023
Page 2 of 4
In order to achieve a better cost for service, the Community Development Department
issued a Request for Proposals (RFP) No. 23-01 on March 6, 2023 for Building Plan
Check and Inspection Services. The RFP specified a desired percentage based fee,
ensuring service costs would not exceed the fee collected. Services requested include:
Building Plan Check Service:
Perform architectural, structural, plumbing, mechanical and electrical plan check review
for buildings and structures for compliance with applicable Federal and State laws,
building and safety codes, City ordinances, and acceptable engineering practices. Type
of proposed plan check work may include new construction (residential, commercial, or
industrial), remodeling, additions, green building, accessibility, Low Impact Development
(LID).
Building Inspection Services:
Provide an on -call International Code Council (ICC)-certified Building Inspector who is
fully trained/ certified/qualified for all construction regulated by all applicable Federal,
State, and City building and safety codes/ordinances requirements consistent with
California Building Code Chapter 1, Division II, Section 110. Proposals must dictate the
terms and limitations to this as -needed service, including any limitation to providing
Saturday or after -hour inspection services.
DISCUSSION:
In response to RFP No. 23-01, the City received 17 proposals. Each proposal was
evaluated based on the following criteria:
• Responsiveness and completeness of the RFP (10%)
• Consultant team qualifications and overall experience (30%)
• Issues and challenges (20%)
• Understanding and approach (20%)
• Cost of providing plan check and/or inspection services (10%)
• Reference checks (10%)
An evaluation panel of three staff was assembled, and they were instructed to conduct
their evaluation of the submitted RFPs independently of each other. The panel included
the Building Official, Building Plan Check staff, and Senior Building Inspector from the
Building and Safety Division of the Community Development Department. Based on the
Page 38 of 263
Building Plan Check Review and Inspection Services
September 19, 2023
Page 3 of 4
City's criteria and award procedures set forth in the RFP, the evaluation panel
recommended that the agreement be awarded to True North Compliance Services, and
Willdan Engineering, who both rated above 85%, and demonstrated they are the most
qualified consultants for both Building Plan Check and Building Inspection Services.
Although it's anticipated that in-house staff will continue to process all plan checks and
inspections, on -call services are useful in order to maintain an acceptable level of
service, turn around times, and responsiveness to inquiries, should there be an influx of
workload for intermittent periods. Staff recommends engaging with at least two firms to
allow for flexibility depending on an increase of demand and availability of staff from
each firm.
The following table provides the scoring for all firms:
Consultant Name
% Score
1
TRB + Associates
77%
2
JAS Pacific
82%
3
CSG
83 %
4
Jlee Engineering
78%
5
VCA Code
65%
6
Bureau Veritas
70%
7
RKA Consulting Group
65%
8
Transtech Engineers, Inc
61%
9
UES
30%
10
HRGReen
66%
11
iw InterWest
75%
12
True North
86%
13
Wildan
88%
14
SFA
70%
15
4LEAF, Inc
64%
16
Shums Coda Associates
66%
17
SP USA Environmental
29%
Per the agreement (provided in the attached RFP) and proposals received by True
North and Willdan, the City collects the plan check fee at the intake from the applicant
and consultant(s) will charge 70% of the City's total plan review fee for its plan review
services, which include the initial review and all subsequent rechecks. For plans
expedited per the applicant's request, the City will collect an additional 50% of the plan
check fee and consultant(s) will charge 70% of the total plan check fee collected by the
City from the applicant. Consultant(s) will charge the City for Building Inspection
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Building Plan Check Review and Inspection Services
September 19, 2023
Page 4 of 4
Services based on actual time and its hourly rate for inspection. The permit fees
collected by the City from the applicant will pay for the provided Building Inspection
Services. True North will not be allowed to perform work in excess of the described
services in the agreement without prior written approval of the City.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 1: Enhance Customer Service, Diversity, Equity, Inclusion and Communication
Objective 1A: El Segundo provides unparalleled service to all customers.
Objective 1 B: El Segundo's engagement with the community ensures excellence.
Goal 5: Champion Economic Development and Fiscal Sustainability
Objective 513: El Segundo approaches its work in a financially strategic and responsible
way.
PREPARED BY:
Siavosh Poursabahian, Building Safety Manager
REVIEWED BY:
Michael Allen, AICP, Development Services Director
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. RFP 23-01 Building Plan Check and Inspection
2. True North Compliance Services Proposal City of El Segundo
3. Willdan Engineering Proposal to City of El Segundo
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REQUEST FOR PROPOSALS
RFP No. 23-01
CITY OF EL SEGUNDO
Building Plan Check and/or Inspection Services
Date of Issuance: March 6, 2023
Dear Sir/Madam,
The City of El Segundo invites qualified firms to submit a sealed proposal to provide Building Plan Check and/or
Inspection Services for the El Segundo.
Five (5) hard copies and one (1) electronic copy of the sealed proposal must be received by the City Clerk by:
2:00 P.M. PST, May 11, 2023
City of El Segundo
City Clerk's Office
350 Main Street
El Segundo, CA 90245
Late proposals will not be accepted.
Interested parties may obtain a copy of this RFP by accessing the City of El Segundo website:
https://www.elsegundo.org/government/departments/city-clerk/bid-rfp
Any and all updates, addenda, questions and answers and changes to this RFP will be distributed
through the Bid/RFP webpage. The City will not be held responsible or liable if interested bidders or
proposals miss any information relevant to this RFP.
THE CITY OF EL SEG UNDO ENCOURAGES THE PARTICIPATION OF MINORITY- AND WOMEN -OWNED BUSINESSES
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Table of Contents
SECTION1. GENERAL.............................................................................................................................3
SECTION2. SUMMARY..........................................................................................................................3
SECTION 3. BACKGROUND....................................................................................................................4
SECTION 4. SCOPE OF WORK AND FEES................................................................................................
5
SECTION 5. STATEMENT OF QUALIFICATIONS.......................................................................................
8
SECTION 6. SUBMITTAL RECEIPT PROCESS............................................................................................9
SECTION7. RESOURCES.......................................................................................................................
10
SECTION 8. GENERAL PROPOSAL INFORMATION................................................................................
10
SECTION 9. SUBMITTAL CHECKLIST.....................................................................................................
12
SECTION 10. EVALUATION SCALE FOR RFP....................................................................................................13
SECTION 11. RFP SCHEDULE....................................................................................................................... 14
ATTACHMENT............................................................................................................................................. 14
2
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SECTION 1. GENERAL:
The City of El Segundo ("City') is requesting proposals from qualified consulting professionals or firms
("Consultant") related to building and safety services. The City is requesting proposals that provide the
following: 1) building permit plan check services; 2) building permit inspection services; or 3) both building
permit plan check and building permit inspection services.
Agreements with selected Consultant(s) will be for three-year term.
A list of the scope of services is provided herein. Consultants responding to this proposal must indicate
the skills, ability, and/or services which distinguish the consulting professionals or firms from other
consulting professionals or firms to make the proposal the best choice for the city.
SECTION 2. SUMMARY
This Request for Proposals (RFP) solicits proposals from qualified consultants, firms, and/or a team
comprised of different companies for building plan check and safety services as described herein, including
building permit plan check review services and, as -needed, on -call support for building permit inspections.
Proposals may submit bids that include 1) building permit plan check services; 2) building permit inspections;
or 3) both building permit plan check and building permit inspection services. These building and safety
services should be construed as mutually exclusive services. The City retains the right to accept or reject any
and all of the proposals; or any item or part thereof at its discretion; make an award for a portion of the
scope of work/services; or award contracts to one or more proposers for any portion of the described
services.
Questions regarding this RFP must to be submitted to Siavosh Poursabahian, Building Official, by email to
spoursabahian@elsegundo.org no later than 4:00 p.m. on April 6, 2023. Answer to all questions will be
published and distributed through the City website by 5:00 p.m. on April 20, 2023.
To respond to this RFP, an interested party must submit five (5) hard copies and one (1) electronic copy to
the City Clerk's office by the due date and time specified on the cover of the solicitation, 2:00 pm PST on
Thursday, May 11, 2023.
Proposals must be submitted plainly identifying the RFP and consultant's name and address. Proposals must
address all information requested in this RFP. A proposal may add information not requested in this RFP,
but the information should be in addition to, not instead of, the requested information and format. Proposals
must be received (i.e., uploaded) by 2:00 pm PST on Thursday, May 11, 2023, in order to be considered timely
for the purpose of selecting a consultant to provide the requested services.
The City may, based on the proposals presented in the response to this RFP, select the Consultant best
able to provide Building Services for the City with an anticipated commencement date of June of 2023.
The successful Consultant will be asked to sign a Professional Services Agreement with the City prior to
being given notice to proceed. A sample Professional Services Agreement is attached as part of the RFP
documents. Proposers must evaluate this Agreement and agree with the terms and conditions
contained therein unless written objections are included with their proposal. The form of this agreement
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will not be subject to negotiations; therefore, if you are not able to sign this agreement do not submit a
Statement of Qualifications.
SECTION 3. BACKGROUND:
In 2022, the Building and Safety Division issued total 1991 permits and 2080 permits in 2021.
Traditionally, updated editions of model codes are published every three years through the International
Code Council's code development process. Code development is consensus process where the construction
industry, material manufactures, and code officials modify and ratify the model codes at the national level.
In turn, these model codes are amended and adopted by the California Building Standards Commission as
Title 24 of the California Code of Regulations, and subsequently adopted and amended as needed by local
agencies throughout the State. The city adopted the most recent 2022 California Building Codes with some
local amendments. The adopted codes and amendments can be viewed here:
https://codelibrary.amlegal.com/codes/eIsegundoca/latest/elsegundo ca/0-0-0-25460
The next edition of the model codes as amended by the State of California are due for adoption. The city will
be processing a proposed ordinance for adoption in 2025, so that buildings whose permit applications are
applied for on or after January 1, 2026, must comply with the 2025 California Building Codes. The ordinance
will likely re -adopt the city's existing administrative, technical, and interpretive provisions to facilitate the
application of the State codes at the local level. It will also contain local amendments to some of the State
and model codes to reflect Climate Action Plan policy implementation; address local geologic, climatic, and
topographic conditions; and streamlining administrative provisions allowing more responsive services to the
public.
The City has historically contracted with an outside firm to perform building plan check review and/or
Inspection services. The Building and Safety Division has two full-time building permit technicians, two full-
time building permit plan checkers, three building inspectors, and a Building Official. The city currently
utilizes email system to accept permit applications and plans, but it is in process of implementing OpenGov
system portal by which applicants can submit permit application and plans online, and Bluebeam to conduct
virtual plan check. The OpenGov system will be utilized for project tracking and document storage, including
building permit in- take and processing and building inspection workflow tasks. The web portal will allow for
more self-service options, document exchange, and more services that will come online over time. The
Consultant will need to be able to accommodate electronic plan check review (i.e., have an electronic file
sharing platform that is compatible with these new City technologies).
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SECTION 4. SCOPE OF WORK AND FEES:
The following Scope of Work represents the services and responsibilities the successful proposer will be
expected to provide and perform. Additional services or tasks which, in your opinion, should be included
must be clearly identified. Conversely, requested services or tasks which, in your opinion, should not be
included, or are specifically excluded from the proposal, must also be clearly identified. The City is committed
to selecting an excellent team that will produce a high -quality work product and deliver a high level of
customer service. Should the use of sub -consultants be proposed by the proposing firm, they must be clearly
identified and included as part of the proposal in response to this RFP. Consultant may submit bids that
include: 1) building permit plan check services, 2) building permit inspection services, or 3) both building
permit plan check and inspection services. These building and safety services will be construed as mutually
exclusive services. The City retains the right to accept or reject any and all proposals, or any item or part
thereof at its discretion, make an award for a portion of the scope of work/services, or award contracts to
one or more proposers.
1) BUILDING PERMIT PLAN CHECK SERVICES
a) Perform architectural, structural, plumbing, mechanical and electrical plan check review for
buildings and structures for compliance with applicable Federal and State laws, building and
safety codes, City ordinances, and acceptable engineering practices. Type of proposed plan
check work may include new construction (residential, commercial, or industrial), remodel,
additions, green building, Accessibility, Low Impact Development (LID), etc.
1) Perform traditional initial building plan check (first review) of submitted plans to
determine compliance with City adopted 2022, as amended by the city, California
Building Code, California Plumbing Code, California Mechanical Code, California
Electrical Code, California Energy Code, California Green Building Code, California
Residential Code, California Historical Code and California Existing Building Code.
2) Provide the applicant and the city with a written list of items needed for clarification or
correction in order to achieve compliance with building requirements.
3) Perform all necessary liaison services with the Building Official, or designee, either by
mail, e-mail, telephone, or virtual capacity, or in the Consultant's main office to ensure
compliance with local policy interpretations.
4) Perform building permit plan check services of plan revisions that have been previously
submitted and/or have been previously approved for permit issuance.
6) Perform accessibility surveys upon request and demonstrate that designated staff
providing this service are CASp certified.
7) Provide a Structural Inventory for the project such as Use, Occupancy Type, Construction
Type, Number of Stories, total floor area for each occupancy type, Fire Sprinkler
requirements, etc.
b) Confirm building use, occupancy, and type of construction, and review construction of
buildings and structures to determine satisfaction of safety requirements.
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c) Perform plan review of both regular and accelerated plan reviews within 10 working days
from the date the city submits the plans to consultant for plan review for both initial plan
reviews and subsequent plan review cycles.
d) The city will utilize OpenGov tracking system. The Consultant will be provided appropriate
licensing for OpenGov, when implemented, and be expected to enter and monitor plan -
checking information into the portal.
2) BUILDING PERMIT INSPECTION SERVICES
a) Provide an on -call ICC-certified Building Inspector who is fully trained/ certified/qualified
for all construction regulated by all applicable Federal, State and City building and safety
codes/ordinances requirements consistent with California Building Code Chapter 1, Division
II, sections 110. Proposals must dictate the terms and limitations to this as -needed service,
including any limitation to providing Saturday or after -hour inspection services.
b) Ability to serve as a resource and provide information on City regulations to property
owners, residents, businesses, the general public and other City departments.
c) Inspect buildings and structures, for which building permits have been issued, for
compliance with the approved plans and applicable codes and ordinances.
d) Inspect for compliance with applicable conditions of approval set forth by the City's
Community Development Department, Planning Commission, and/or City Council, and
communicate with City staff as appropriate. The building permit applicant must print all
project conditions on approved building plan sets so that they are readily available during
inspection services.
e) Coordinate with various City and County agencies and departments, and other
governmental agencies providing services, and/or having jurisdiction over any aspect of a
development project in order to obtain compliance with the above building and safety
codes and regulations.
f) During inspections, issue work correction notices. In the event an inspection finds violations
in code requirements and/or permit conditions of approval, the Consultant will immediately
document accordingly in City's permitting tracking system.
g) The City will utilize OpenGov tracking system. The Consultant will be provided appropriate
licensing for OpenGov and be expected to enter and monitor daily inspection information
into the portal.
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3) FEES
The City's fees for Building Services are based on the City's Master Fee Schedule (link provided below). The
schedule was last amended in 2022 and remains in effect until new fees are adopted by the City Council.
a) Building permit plan check services. The City will estimate permit and plan check fees at
intake and collect preliminary payment from the applicant. Consultants fee structure for
traditional building permit plan check services must be based as a percent of the amount
paid to the Building and Safety Division for the plans submitted as regular plans. The
Consultant may provide an optional add -on service for additional plan review cycles. It is
anticipated that Consultant will invoice the City monthly pursuant to the agreed upon,
percentage -based rate in the Agreement. Proposals must provide a percentage of the
amount paid to the City for the plans submitted as regular plans no less than 25 percent.
b) Building permit inspection services. The City's permit fee includes a basis for recovering
the building permit inspections services. The Consultant fee structure for traditional
building permit inspection services must be based on specified time and material basis.
The Consultant may provide an optional add on services for specialty inspections and
Saturday or after -hour inspection services. It is anticipated that Consultant will invoice
the City monthly on a time and material basis for on -call inspections.
City staff will also continue to facilitate the collection of fees from other departments and/or agencies
that are due (as applicable) and payable prior to or concurrent with the issuance of a building permit.
https://www.elsegundo.org/home/showpublisheddocument/5425/637895813277970000
Please note that the Consultant will not be allowed to perform work in excess of the described services in
the Consulting Agreement without the prior, written approval of the City. Before any Extra Work is initiated,
the Consultant must identify the kind and estimated quantities of the Extra Work to be done. Approval of
additional funding may also be required. Any increase in compensation or contract amendment must be
authorized and funded in advance. No compensation for Extra Work or any other change in the contract will
be allowed unless the Extra Work or change has been authorized in writing by the City, and the compensation
or method of determining such compensation is stated in such written authority. All requests for Extra Work
must be in a written Change Order submitted to the City prior to the commencement of such work. The
foregoing terms should be included (i.e., abridged) in the Consultant's response to the RFP. Omission does
not immediately result in disqualification, but will be contractually exercised one way or other, unless
alternative compliance is proposed that is mutually agreed to by both parties prior to contract execution and
notice to proceed.
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SECTION 5. STATEMENT OF QUALIFICATIONS:
The proposal must include the following items in the order listed:
1) Firm Experience— Provide a summary of projects or contracts that are similar in scope to the types
of projects and services noted herein. The summary should include a brief description of past
projects, the name of your project manager and staff that worked on the project, and the name
and current phone number of the client's project manager.
2) Project Team — Provide the names and qualifications of the key individuals that will be responsible
for the coordination and production of these services, their respective roles and the
organizational structure of the team. Technical support staff should be included if they will
perform a significant role in the preparation of the work products. The office of record for each
team member must be listed as well as the primary office location where the work is to be
performed.
3) Project Approach — Provide a summary of the Consultant's proposed approach to typical projects
including a description of quality assurance and schedule control measures to be utilized. It is
quite likely that during the course of the contract, the Consultant will have multiple plan checks of
significant size active at the same time. Describe how you will manage the efficient completion of
concurrent tasks/projects and provide references relative to your past success in this regard.
4) Conflict of Interest — No person performing services for the City, in connection with the
establishment of any agreements or any projects resulting from this solicitation, may have a
financial or other personal interest other than employment or retention by the City in any contract
or subcontract in connection with this solicitation or any resulting project. No officer or employee
of such person retained by the City may have any financial or other personal interest in the
resulting project, unless such interest is openly disclosed upon the public records of the City and
such officer, employee, or person has not participated in the acquisition of such property for or
on behalf of the City.
5) Prohibited Contracts — The City will not contract with and will reject any Statement of
Qualifications submitted by the persons or entities specified below, unless the City Council finds
that Special Circumstances exist which justify the approval of such a contract.
• Persons employed by the City, or of public agencies for which the City Council are the
governing body.
• Profit -making firms or businesses in which employees described in this solicitation serve as
officers, principals, partners, or major shareholders.
• Persons who, within the immediately preceding 12 months, came within the provisions of
this solicitation and who (1) were employed in positions of substantial responsibility in the
area of service to be performed by the contract, or (2) participation any way in developing
the contract or its service specifications; and
• Profit -making firms or businesses in which the former employees described in this
solicitation serve as officers, principals, partners, or major shareholders.
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The submitter certifies that the consultant firm has complied with the above provisions, and that any
ensuing contract will be valid.
SECTION 6. SUBMITTAL RECEIPT PROCESS
The successful consultant will be selected by the City Council acting within its sole discretion. The City
Council is under no obligation to contract with any consultant.
To be considered, proposers must submit:
One (1) electronic copy of their proposal, in a PDF file, to allcityclerks@elsegundo.org. The subject
title needs to read "RFP#23-01 Building Plan Check and/or Inspection Services". The person
submitting the RFP must include in their email, person's full name, title, company name and phone
number. Once the City Clerk's office receives the electronic copy of the RFP, staff will reply to the
email acknowledging receipt of the electronic RFP. If you do not receive confirmation, it is the
proposer's responsibility to contact the City Clerk's office to make sure that the electronic copy of the
RFP has been received.
AND
• Five (5) hard copies in a sealed envelope with the name and address of the company submitting the
proposal and it should be clearly marked with the words "Request for Proposal (RFP#23-01)" and the
title "RFP#23-01 Building Plan Check and/or Inspection Services".
NO LATER THAN:
2:OOP.M. PST on May 11, 2023
to
City of El Segundo
City Clerk's Office
350 Main Street
El Segundo, CA 90245-3813
PROPOSALS MUST BE SUBMITTED BY DUE DATE AND TIME. Once the deadline is reached, no
further submissions are accepted. Once the Due Date and Time has passed, City staff will then
begin reviewing the submissions for responsiveness, compliance, and other issues.
PROPOSALS MAY BE WITHDRAWN by the submitter before, but not after, the time set as Due
Date and Time.
Important Note: It is the Consultant's sole responsibility to ensure their proposals are
received on time by the City. The City of El Segundo is not responsible for proposals that
do not arrive by the Due Date and Time.
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ELECTRONIC SUBMISSIONS CARRY FULL FORCE AND EFFECT: The Consultant, by submitting their electronic
proposals, agrees to and certifies under penalty of perjury under the laws of the State of California, that the
certification, forms and affidavits submitted as part of this qualification are true and correct.
PROPOSALS ARE PUBLIC RECORDS: Upon receipt by the City, proposals and qualifications will become
public records subject to public disclosure. It is the responsibility of the submitter to clearly identify any
confidential, proprietary, trade secret or otherwise legally privileged information contained within the
qualification's general references to sections ofthe California Public Records Act (CPRA) will not suffice. If the
Consultant does not provide applicable case law that clearly establishes that the requested information is
exempt from the disclosure requirements of the CPRA, the City will release information when required in
accordance with the CPRA, pursuant to any other applicable law, or by order of any court or government
agency, and the submitter agrees to hold the City harmless for any such release of this information. By
submitting a proposal, Consultant agrees to reimburse the City for, and to indemnify, defend, and hold
harmless the City, its officers, employees, and agents, from and against any and all claims, damages, losses,
liabilities, suits, judgments, fines, penalties, costs, and expenses, including without limitation, attorneys'
fees, expenses, and court costs of any nature whatsoever, arising from or relating to the City's non-
disclosure of any such designated portions of a proposal.
SECTION 7. RESOURCES
City of El Segundo Website:
https://www.elsegundo.org/
El Segundo Strategic Plan:
https://www.elsegundo.org/home/showdocument?id=4345&utm medium=email&utm source=govdelivery
Master Fee Schedule:
https://www.elsegundo.org/home/showpublisheddocument/5425/637895813277970000
SECTION 8. GENERAL PROPOSAL INFORMATION
1) All proposals must be made in accordance with the conditions of this RFP. Failure to address any
of the requirements may be grounds for rejection of this proposal. (Please refer to Section 9 of
this RFP for submittal requirements.) All information should be complete, specific, and as concise
as possible. Respondents are liable for all errors or omissions contained in their submittals.
Proposals should include any additional information that the respondent deems pertinent to the
understanding and evaluation of the bid.
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2) The City may modify the RFP or issue supplementary information or guidelines during the
proposal preparation period prior to the due date.
3) Proposals will constitute firm offers valid for 90 days from the due date. Proposals may not be
modified after the due date. All proposals should be signed by an authorized representative of the
bidder. Once submitted, proposals may be withdrawn, modified, and resubmitted up until the
due date. Any correction or re -submission of proposals will not extend the submittal due date.
4) The City's expectation of any consultant the City contracts with is that the consultant's values
align with the City's values of highly ethical conduct, fiscal responsibility, respect for the City and
others, and excellent customer service delivery.
5) The cost for developing the proposal is the responsibility of the Consultant and will not be
chargeable to the City.
6) Proposals and Statements of Qualifications will be reviewed and ranked by a selection committee
composed of City of El Segundo staff members. Ranking will be based on factors listed above, as
well as additional relevant information, clarity, and neatness. The Proposal is to be no longer than
25 pages in length.
7) After discussion and ranking by the selection committee, one or more Consultants may be
selected to negotiate an agreement. If necessary, and at the sole discretion of the City, the top
firms may be invited to an interview prior to final selection. If the City selects this approach,
reasonably sufficient time will be given to the Consultant to prepare for the interview. However,
the interviews will be for the purpose of clarifying the proposals. Submittal of new proposal
material at an interview will not be permitted. Interviews may involve a presentation and/or a
question -and -answer session.
8) A copy of the City's professional services agreement is attached for your review. The form of this
agreement will not be subject to negotiations; therefore, if you are not able to sign this agreement
do not submit a Statement of Qualifications.
9) This RFP does not commit the City to award, nor does it commit the City to pay any cost incurred
in the preparation of the submittal, or in making necessary studies or designs for the preparation
thereof, nor procure or contract for services or supplies. The City reserves the right to negotiate
all terms and conditions of any agreements entered into. The City also reserves the right to not
enter into any agreement, cancel or amend the process at any time. The City reserves the right
to accept or reject any or all submittals, or any part of a submittal received as a result of this
request, to waive minor irregularities, defects or technicalities in a submittal, to request
clarifications or additional information from respondents, to award multiple contracts, or to solicit
new submittals for the same scope of work or a modified scope of work, to negotiate individually
with one or more consultants, and to select one or more consultants if determined to be in the
best interest of the City.
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10) Neither your organization, nor any of your representatives may have any claims whatsoever
against the City, or any of its respective officials, agents, or employees arising out of or relating to
this RFP or these RFP procedures, except as set forth in the terms of a definitive agreement
between the City and your organization.
SECTION 9. SUBMITTAL CHECKLIST
Firms must submit required materials no later than 2:00 PM on May11, 2023, to City Clerk's Office. Submittals
received after the specified time will not be considered.
Submitted proposals must follow the format outlined below and include all requested information. Failure
to submit proposals in the required format can result in the proposal being eliminated from evaluation
and consideration.
1) Cover Letter— Must include the name, address, and telephone number of the company, and must
be signed by the person(s) authorized to represent the Consultant.
2) Consultant Contact Information — Provide the following information about the firm and provide
a summary of the Consultant's Statement of Qualifications (provided in Section 5).
3) Summary — State overall approach to the Scope of Work (provided in Section 4) and explain the
following:
A) Building permit plan check services. The Consultant's technical capabilities for any relevant
prerequisite service including but not limited to: a) Permit software data entry; b) Permit
application reviews; c) Architectural review; d) Structural review; e) Mechanical review; f)
Plumbing review; g) Electrical review; h) Disabled access review; i) Soils and grading; 1) Green
building review: etc. List company and individual team members experience in providing
similar services, including qualifications, state registrations and/or ICC or other certifications
related to the type of plan check work proposed to be provided by that individual. A table
similar to the following must be submitted:
Name
Qualifications
Type of Review to be
Performed
(Name of person)
(Professional registrations
(Building structural,
or certifications)
building life safety,
plumbing, mechanical,
electrical, green buildings,
Accessibility, LID, etc.)
Proposal must also include information on the maximum proposed turnaround time for each
possible type of job assigned, including but not limited to the following: a) Reviewing and
approving plans and permit application for minor alterations or additions; b) Reviewing and
approving plans and permit application for Solar or ESS systems; c) Reviewing and approving
plans and permit application for single -tenant dwellings d) Reviewing and approving plans
and permit application for multi -tenant dwellings; e) Reviewing and approving plans and
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permit application for commercial Tenant Improvement; f) Reviewing and approving plans
and permit application for Accessory Dwelling Units (ADU); g) Reviewing and approving plans
and permit application for new commercial/industrial buildings; h) Reviewing and approving
plans and permit application for new Mixed -Use Projects.
B) Building permit inspection services. List company and individual team members experience
in providing similar services, including qualifications, state registrations and/or ICC or other
certifications related to the type of plan check work proposed to be provided by that
individual. A table similar to the following must be submitted:
Name
Qualifications
Type of Inspection to be
Performed
(Name of person)
(Professional registrations
(Building structural,
or certifications)
building life safety,
plumbing, mechanical,
electrical, green buildings,
Accessibility, Title 25, etc.
Proposal must also include information on the amount of time it would take to bring on a
person for inspection services for the type of job assigned.
4) Cost of Services —Provide a summary of the Consultant's fee rate(s).
SECTION 10. EVALUATION SCALE FOR RFP
All RFP's will be evaluated based on the following criteria:
• Responsiveness and completeness of the RFP (10%).
• Consultant team qualifications and overall experience (30%).
• Issues and challenges (20%).
• Understanding and approach (20%).
• Cost of providing plan check and/or Inspection services (10%)
• Reference checks (10%).
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SECTION 11. RFP SCHEDULE
Firms must submit required materials no later than 2:00 PM on May 11, 2023, to the City Clerk's Office.
Submittals received after the specified time will not be considered. The City reserves the right to make
changes to the below schedule but plans to adhere to the implementation of this proposal process as
follows:
March 6, 2023
Request for Proposals Release Date
April 6, 2023, by 5 p.m. PST
Deadline to Submit Questions
April 20, 2023, by 5 p.m. PST
Answer to Questions
May 11, 2023, by 2 p.m. PST
Proposal Due Date
May 25, 2023
City Review of proposals*
une 8, 2023
Interview firms, if necessary*
une 2023
City Council approval of Agreement*
* Tentative schedule
ATTACH M FNTS
Attachment "A": Sample Agreement
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ATTACHMENT "A"
PROFESSIONAL SERVICES
AGREEMENT
BETWEEN
THE CITY OF EL SEGUNDO AND
This AGREEMENT is entered into this day of , 20_, by and between the CITY OF EL
SEGUNDO, a municipal corporation and general law city ("CITY") and _[name] , a [type of
organization] ("CONSULTANT").
1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work listed in
the SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by the
terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to
exceed dollars ($ ) for CONSULTANT's services. CITY
may modify this amount as set forth below. Unless otherwise specified by
written amendment to this Agreement, CITY will pay this sum as specified in
the attached Exhibit 'A" which is incorporated by reference.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit "B," which
is incorporated by reference.
B. CONSULTANT will, in a professional manner, furnish all of the labor,
technical, administrative, professional and other personnel, all supplies and
materials, equipment, printing, vehicles, transportation, office space and
facilities, and all tests, testing and analyses, calculation, and all other means
whatsoever, except as herein otherwise expressly specified to be furnished
by CITY, necessary or proper to perform and complete the work and provide
the professional services required of CONSULTANT by this Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT will use the
appropriate generally accepted professional standards of practice existing at the time of performance
utilized by persons engaged in providing similar services. CITY will continuously monitor
CONSULTANT's services. CITY will notify CONSULTANT of any deficiencies and CONSULTANT will
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have fifteen (15) days after such notification to cure any shortcomings to CITY's satisfaction. Costs
associated with curing the deficiencies will be borne by CONSULTANT.
4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must
submit a detailed invoice to CITY which lists the hours worked and hourly rates for each personnel
category and reimbursable costs (all as set forth in Exhibit "A") the tasks performed, the percentage of
the task completed during the billing period, the cumulative percentage completed for each task, the total
cost of that work during the preceding billing month and a cumulative cash flow curve showing projected
and actual expenditures versus time to date.
5. NON -APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for current
services are within the current budget and within an available, unexhausted and unencumbered
appropriation of the CITY. In the event the CITY has not appropriated sufficient funds for payment of
CONSULTANT services beyond the current fiscal year, this Agreement will cover only those costs
incurred up to the conclusion of the current fiscal year.
6. ADDITIONAL WORK.
A. CITY's city manager ("Manager") may determine, at the Manager's sole
discretion, that CONSULTANT must perform additional work ("Additional
Work") to complete the Scope of Work. If Additional Work is needed, the
Manager will give written authorization to CONSULTANT to perform such
Additional Work.
B. If CONSULTANT believes Additional Work is needed to complete the Scope
of Work, CONSULTANT will provide the Manager with written notification
that contains a specific description of the proposed Additional Work,
reasons for such Additional Work, and a detailed proposal regarding cost.
C. Payments over $ for Additional Work must be approved by CITY's
city council. All Additional Work will be subject to all other terms and
provisions of this Agreement.
7. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has:
Carefully investigated and considered the scope of services to be performed;
Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending performance
of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully acquainted
with the conditions there existing, before commencing the services
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hereunder. Should CONSULTANT discover any latent or unknown
conditions that may materially affect the performance of the services,
CONSULTANT will immediately inform CITY of such fact and will not proceed
except at CONSULTANT's own risk until written instructions are received
from CITY.
8. TERM. The term of this Agreement will be from , to . Unless otherwise
determined by written amendment between the parties, this Agreement will terminate in the following
instances:
A. Completion of the work specified in Exhibit "A";
B. Termination as stated in Section 16.
9. TIME FOR PERFORMANCE.
A. CONSULTANT will not perform any work under this Agreement until:
CONSULTANT furnishes proof of insurance as required under Section 23
of this Agreement; and
ii. CITY gives CONSULTANT a written notice to proceed.
B. Should CONSULTANT begin work on any phase in advance of receiving
written authorization to proceed, any such professional services are at
CONSULTANT's own risk.
10. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond CONSULTANT's
control, CITY may grant a time extension for the completion of the contracted services. If delay occurs,
CONSULTANT must notify the Manager within forty-eight hours (48 hours), in writing, of the cause and
the extent of the delay and how such delay interferes with the Agreement's schedule. The Manager will
extend the completion time, when appropriate, for the completion of the contracted services.
11. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main body of this
Agreement takes precedence over the attached Exhibits; this Agreement supersedes any conflicting
provisions. Any inconsistency between the Exhibits will be resolved in the order in which the Exhibits
appear below:
A. Exhibit A: ; and
B. Exhibit B: [LIST AND DESCRIBE EXHIBITS, AS
APPLICABLE]
12. CHANGES. CITY may order changes in the services within the general scope of this Agreement,
consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be
adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and
CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance
with written agreement between the parties.
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13. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer
Identification Number.
14. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and maintain during the
term of this Agreement, all necessary permits, licenses, and certificates that may be required in connection
with the performance of services under this Agreement.
15. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by CONSULTANT
under this Agreement will not be construed to operate as a waiver of any rights CITY may have under this
Agreement or of any cause of action arising from CONSULTANT's performance. A waiver by CITY of any
breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver
of any subsequent breach of the same or any other term, covenant, or condition contained in this
Agreement, whether of the same or different character.
16. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any
time with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's mutual
consent. Notice will be in writing at least thirty (30) days before the effective
termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately cease
performance under this Agreement unless otherwise provided in the
termination notice. Except as otherwise provided in the termination notice,
any additional work performed by CONSULTANT after receiving a
termination notice will be performed at CONSULTANT" own cost; CITY will
not be obligated to compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data, studies,
surveys, drawings, maps, reports and other materials prepared by
CONSULTANT will, at CITY's option, become CITY's property, and
CONSULTANT will receive just and equitable compensation for any work
satisfactorily completed up to the effective date of notice of termination, not
to exceed the total costs under Section 1(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may
procure on its own terms services similar to those terminated.
F. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this
Section.
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17. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models, photographs
and reports prepared by CONSULTANT under this Agreement are CITY's property. CONSULTANT may
retain copies of said documents and materials as desired, but will deliver all original materials to CITY
upon CITY's written notice. CITY agrees that use of CONSULTANT's completed work product, for
purposes other than identified in this Agreement, or use of incomplete work product, is at CITY's own risk.
18. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service under this
Agreement, no copies, sketches, or graphs of materials, including graphic art work, prepared pursuant to
this Agreement, will be released by CONSULTANT to any other person or public CITY without CITY's prior
written approval. All press releases, including graphic display information to be published in newspapers
or magazines, will be approved and distributed solely by CITY, unless otherwise provided by written
agreement between the parties.
19. INDEMNIFICATION.
A. CONSULTANT agrees to the following:
Indemnification for Professional Services. CONSULTANT will save
harmless and indemnify and at CITY's request reimburse defense costs for
CITY and all its officers, volunteers, employees and representatives from and
against any and all suits, actions, or claims, of any character whatever,
brought for, or on account of, any injuries or damages sustained by any
person or property resulting or arising from any negligent or wrongful act,
error or omission by CONSULTANT or any of CONSULTANT's officers,
agents, employees, or representatives, in the performance of this
Agreement.
ii. Indemnification for other Damages. CONSULTANT indemnifies and holds
CITY harmless from and against any claim, action, damages, costs
(including, without limitation, attorney's fees), injuries, or liability, arising out
of this Agreement, or its performance. Should CITY be named in any suit, or
should any claim be brought against it by suit or otherwise, whether the same
be groundless or not, arising out of this Agreement, or its performance,
CONSULTANT will defend CITY (at CITY's request and with counsel
satisfactory to CITY) and will indemnify CITY for any judgment rendered
against it or any sums paid out in settlement or otherwise.
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will
survive termination of this Agreement.
D. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 23, and any approval
of said insurance by CITY, are not intended to and will not in any manner limit
or qualify the liabilities and obligations otherwise assumed by CONSULTANT
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pursuant to this Agreement, including, without limitation, to the provisions
concerning indemnification.
20. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services. CONSULTANT's
attempts to assign the benefits or burdens of this Agreement without CITY's written approval are prohibited
and will be null and void.
21. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an
independent contractor and will have control of all work and the manner in which is it performed.
CONSULTANT will be free to contract for similar service to be performed for other employers while under
contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate
in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision
in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing
the work or to exercise a measure of control over the work means that CONSULTANT will follow the
direction of the CITY as to end results of the work only.
22. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with respect to all
services and matters covered under this Agreement. CITY will have free access at all reasonable times
to such records, and the right to examine and audit the same and to make transcript therefrom, and to
inspect all program data, documents, proceedings and activities. CONSULTANT will retain such financial
and program service records for at least three (3) years after termination or final payment under this
Agreement.
23. INSURANCE.
A. Before commencing performance under this Agreement, and at all other
times this Agreement is effective, CONSULTANT will procure and maintain
the following types of insurance with coverage limits complying, at a
minimum, with the limits set forth below:
Type of Insurance Limits
Commercial general liability: $1,000,000
Professional Liability $1,000,000
Business automobile liability $1,000,000
Workers compensation Statutory requirement
B. Commercial general liability insurance will meet or exceed the requirements
of ISO-CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set
forth above will be a combined single limit per occurrence for bodily injury,
personal injury, and property damage for the policy coverage. Liability
policies will be endorsed to name CITY, its officials, and employees as
"additional insureds" under said insurance coverage and to state that such
insurance will be deemed "primary" such that any other insurance that may
be carried by CITY will be excess thereto. Such endorsement must be
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reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such
insurance will be on an "occurrence," not a "claims made," basis and will not
be cancelable or subject to reduction except upon thirty (30) days prior
written notice to CITY.
C. Professional liability coverage will be on an "occurrence basis" if such
coverage is available, or on a "claims made" basis if not available. When
coverage is provided on a "claims made basis," CONSULTANT will continue
to renew the insurance for a period of three (3) years after this Agreement
expires or is terminated. Such insurance will have the same coverage and
limits as the policy that was in effect during the term of this Agreement, and
will cover CONSULTANT for all claims made by CITY arising out of any
errors or omissions of CONSULTANT, or its officers, employees or agents
during the time this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form
CA 00 01 06 92, including symbol 1 (Any Auto).
E. CONSULTANT will furnish to CITY duly authenticated Certificates of
Insurance evidencing maintenance of the insurance required under this
Agreement and such other evidence of insurance or copies of policies as
may be reasonably required by CITY from time to time. Insurance must be
placed with insurers with a current A.M. Best Company Rating equivalent to
at least a Rating of "A:VII."
F. Should CONSULTANT, for any reason, fail to obtain and maintain the
insurance required by this Agreement, CITY may obtain such coverage at
CONSULTANT's expense and deduct the cost of such insurance from
payments due to CONSULTANT under this Agreement or terminate
pursuant to Section 16.
24. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written approval to use any
consultants while performing any portion of this Agreement. Such approval must approve of the proposed
consultant and the terms of compensation.
25. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the status on the project,
which will include a schedule update and a short narrative description of progress during the past month
for each major task, a description of the work remaining and a description of the work to be done before
the next schedule update.
26. NOTICES. All communications to either party by the other party will be deemed made when received
by such party at its respective name and address as follows:
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If to CONSULTANT:
If to CITY:
Attention:
City of El Segundo
El Segundo, CA
Attention:
Any such written communications by mail will be conclusively deemed to have been received by the
addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as
noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes
may be made in the names or addresses of persons to whom notices are to be given by giving notice in
the manner prescribed in this paragraph.
27. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and
regulations including, without limitation, CITY's conflict of interest regulations.
28. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any
company or person, other than CONSULTANT's bona fide employee, to solicit or secure this Agreement.
Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person,
other than CONSULTANT's bona fide employee, any fee, commission, percentage, brokerage fee, gift or
other consideration contingent upon or resulting from the award or making of this Agreement. Should
CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability.
29. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the
exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no
incidental or other beneficiaries of any of CONSULTANT's or CITY's obligations under this Agreement.
30. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the
laws of the State of California, and exclusive venue for any action involving this agreement will be in Los
Angeles County.
31. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state, and local laws
applicable to this Agreement.
32. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of
the parties. There are no other understandings, terms or other agreements expressed or implied, oral or
written. There are (_) Attachments to this Agreement. This Agreement will bind and inure to the
benefit of the parties to this Agreement and any subsequent successors and assigns.
33. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this
Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole,
and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.
34. SEVERABILITY. If any portion of this Agreement is declared by a court of competent jurisdiction to
be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the
opinion of the court to render such portion enforceable and, as so modified, such portion and the balance
of this Agreement will continue in full force and effect.
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35. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been
taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions
described herein. This Agreement may be modified by written amendment. CITY's executive manager, or
designee, may execute any such amendment on behalf of CITY.
36. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement, agreements
ancillary to this Agreement, and related documents to be entered into in connection with this Agreement
will be considered signed when the signature of a party is delivered by facsimile transmission. Such
facsimile signature will be treated in all respects as having the same effect as an original signature.
37. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only
and will not affect the interpretation of this Agreement.
38. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this Agreement.
39. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood, explosion,
acts of terrorism, war, embargo, government action, civil or military authority, the natural elements, or
other similar causes beyond the Parties' reasonable control, then the Agreement will immediately
terminate without obligation of either party to the other.
40. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has
demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement
in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and
insurance experience, service experience, completion ability, personnel, current workload, experience in
dealing with private consultants, and experience in dealing with public agencies all suggest that
CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal
fairly and effectively with and to satisfy a public CITY.
[Signatures on next page]
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IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first
hereinabove written.
CITY OF EL SEGUNDO [CONSULTANT NAME]
Darrell George,
City Manager
ATTEST:
Tracy Weaver,
City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
0
Title:
Taxpayer ID No.
Joaquin Vazquez, Assistant City Attorney
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Table of Contents
I- COVER LETTER.....................................................................................................3
II- FIRM EXPERIENCE.............................................................................................................5
III- PROJECT TEAM...............................................................................................................19
IV- PROJECT APPROACH....................................................................................................26
V- CONFLICT OF INTEREST/ ETHICAL STANDARDS.....................................................36
VI- COST OF SERVICES.......................................................................................................37
VII- REFERENCES...............................................................................................................39
VIII- ACKNOWLEDGEMENTS...........................................................................................41
APPENDIX- RESUMES..........................................................................................................42
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Section I- Cover Letter
May 4, 2023
Siavosh Poursabahian, Chief Building Official
City of El Segundo
350 Main Street
El Segundo, CA 90245
Dear Mr. Poursabahian,
True North Compliance Services Inc. is pleased to present our Proposal for Building Permit
Plan Check and Building Permit Inspection Service. Our philosophy and guiding principles
are centered around the commitment to providing public agencies with the highest quality of
professional consulting services in a timely and cost-effective manner. We take pride in our
ability to provide exemplary services and deep technical expertise to our clients.
Isam Hasenin is President and CEO of True North and the main contact for the firm. He is
authorized to represent, sign and bind True North Compliance Services, Inc. in a contractual
agreement with the City of El Segundo. His email address is IsamkTNCServices.com., phone
number 858-260-0495.
The founder and president of True North Compliance Services, Inc., Isam Hasenin, has
developed an impeccable reputation, over his 30-year career, as a forward -thinking customer
services -centric public agency administrator, licensed Civil Engineer and technical manager
providing high quality responsive service to public agencies and their citizens.
Our team of over 50 highly qualified, licensed/certified plan review engineers, plans examiners,
inspectors and permit technicians with many years of experience are ready to serve the needs of
the City of El Segundo including 8 SE's, 15 PE's in Civil, Mechanical, Electrical and Fire
Protection disciplines in addition to experienced and certified plans examiners, inspectors and
permit technicians.
We understand the City's needs for Building and Safety services to augment its staff due to the
high level of permit activities and the need to provide high quality, responsive and timely
service. Our depth and breadth of resources will allow us to meet the demands and requests of
the City in a timely and effective manner. We are able to quickly respond to requests to review
building plans and perform inspection services on an as -needed basis. We can respond to
fluctuations in workload, as well as requests for expedited project reviews. Our project manager
will keep an open line of communications with Building & Safety managers and respond to
requests within 24 hours of requests.
Our commitment to the City of El Segundo is to provide the highest quality Building and Safety
services to you and your clients. More specifically, we commit to the following:
Unparalleled Building & Safety expertise of team members, and highest quality of plan
review and inspection services.
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2. Our Director of Operations will serve as the single point of contact for all communication
with the City.
3. We will provide the necessary plan review staffing levels to meet the volume of work
and level of permit activities.
4. Open line of communications with City staff and managers and permit applicants.
5. Implementation of a rigorous quality assurance program for all services we provide to
the City.
6. Availability to work directly with developers to provide high quality responsive plan
review services and holding meetings at our Long Beach office.
7. Create a balance of consistency, conformance, and efficiency in all plan reviews.
8. Daily pick up of plans at City offices (for paper plans).
9. Professionally prepared comment lists with clear reference to applicable code sections.
10. Commitment to reviewing plans within the agreed upon turn -around times.
11. Ability to provide expedited plan review services upon request.
12. Ability to provide plan review staff to work at the City of El Segundo Permit Center.
13. Availability to meet virtually and in -person with applicants for pre -submittal meetings to
provide high level code review and discussion to ensure a smooth and timely plan review
process.
14. Ability to provide technical support to the Building Official and staff such as training,
code adoption, developing technical policies, procedures and review/recommendations
for Alternate Materials and Methods Requests (AMMR).
15. Our President, Isam Hasenin will set up regular meetings with the Building Official to
discuss process, procedures, technical issues and receive feedback on performance of
True North staff.
16. Providing services exclusively to municipal clients, thus avoiding any real or perceived
conflict of interest.
I am confident True North Compliance Services, Inc. will meet and exceed the City's
expectations and provide unparalleled high -quality and timely services to the City.
We look forward to working with you and your team and building a long and successful
relationship with the City of El Segundo.
Sincerely,
Isam Hasenin, MSCE, P.E., CBO, President
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Section II- Firm Experience
We are excited to present our qualifications to the City of El Segundo and look forward to
building a long-term successful relationship with the City and providing the highest level of
professional consulting services to the City of El Segundo.
True North Compliance Services, Inc. was founded and incorporated in California in 2020 as an
extension of Hasenin Consulting Engineers founded in 1998. True North Compliance is a full -
service comprehensive provider of Building, Fire, Planning and Engineering Services including
plan review, building inspection, permit technician, building department administration, code
enforcement, planning and fire services and other related services. Our Federal Employer ID
number is 84-4583205. Our proposal is valid for 90 days. We will serve the city of El Segundo
from our long beach office, which is less than 30 minutes away from city hall.
True North Compliance Services' philosophy, guiding principles and commitment to the City of
El Segundo are centered on creating a long-term successful partnership with the City and provide
the highest quality of service that is timely and responsive to client needs. Our motto is personal
attentive service and excellence in the delivery of municipal services. We take the time to listen
to our client's needs and challenges and then come up with creative cost-effective solutions. We
keep an open and on -going line of communications with City staff and managers as well as the
public and clients. We fully understand and appreciate the fact that time is money for
construction projects and every day of delay means added costs of construction and potential loss
of tax revenues for the City. We will partner with the Building Official and his staff to achieve
creative solutions to challenging development/construction problems that are safe yet reasonable
and practical.
Isam's experience as an active participant in the code development & administration process
both on the state and national levels, serving on many technical committees and boards and
serving as the Vice Chair of the California Building Standards Commission for 8 years gives him
a unique perspective and intimate knowledge of the intent behind any Code provision, thus
allowing him to come up with alternative solutions and methods of compliance for unique
complex code compliance challenges that don't fit squarely in the prescriptive provisions of the
Code. We pride ourselves on the fact that we can create win -win solutions for code compliance
challenges and streamlining of the review and inspection process to expedite the occupancy of
facilities.
We offer the full range of Building & Safety services ranging from plan review to inspection and
permit technician services and other related services. We have the depth and breadth of resources
to perform any and all of the following services:
a. Building Plan Review Services: True North Compliance will provide plan review in
compliance with the City of El Segundo Municipal Code, all applicable federal and state laws
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and regulations and the City's Building Safety Division plan review standards and policies.
Our plan review covers the following:
i. California Building Code
ii. California Residential Code
iii. Structural Engineering Plan Review will be performed by licensed or graduate Civil
or Structural Engineers
iv. Title 24 Energy
v. California Mechanical Code
vi. California Plumbing Code
vii. California Electrical Code
viii. Disabled Access- CASp plan review and/or site surveys, inspections and reports.
ix. Green Building and Energy Conservation
x. OSHPD-3 reviews and certification
xi. California Fire Code
xii. California Title 25
xiii. Preliminary review of discretionary applications (Conditional -Use Permits and
conditions of Approval) for significant code compliance issues that may impact the
overall design and planning approval of the project.
xiv. Review of Floodplain provisions where required.
xv. Review of soils conditions and other geotechnical hazards such as fault zones,
liquefactions, etc.
xvi. Civil Engineering (grading, drainage, National Pollutant Discharge Elimination
System (NPDES), MWELO, and Low Impact Development (Hydromodification);
Sustainable Use Standard Mitigation Program (SUSMP), permit requirements
related to the Management Stormwater System (MS4 permit).
xvii. Review/recommendations for Alternate Materials and Methods Requests (AMMR).
xviii. Code adoption, Local Amendments and Ordinances.
b. Inspection Services: True North Compliance has the capabilities to provide inspection and
reinspection for compliance with all applicable codes, standards and regulations including:
California Building Code; California Residential Code; California Plumbing Code; California
Mechanical Code; California Electrical Code; California Fire Code; California Energy Code;
California Green Building Standards Code; California Disabled Access Regulations;
California Title 25, Mobile Home Parks, as locally adopted and amended. Our inspection staff
is certified by the International Code Council or other appropriate entities in accordance with
AB717 and possess many years of building code inspection experience with a municipality or
a private municipal consultant. Our inspectors have extensive construction and trade
experience in addition to their Code knowledge, allowing for a practical approach to applying
Code provisions during the inspection process.
c. Building Official Services: When requested, True North Compliance will provide a qualified
certified and experienced Building Official. The individual will report to the Community
Development Director and provide supervision and direction to the Building & Safety Division
staff, code administration and interpretations, develop policies and ordinances, interface with
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customers, City staff and elected officials, and perform related administrative functions as
assigned.
d. Counter & Administrative Services: True North Compliance has the capabilities to provide
counter and administrative services as needed by the City. Our staff will provide technical
support and application of City policies, methods and practices to support professional
engineering, plan review, planning, and building and safety staff. Our Counter Technician has
knowledge of construction terms and operations, development and building codes required to
process plans and permits along with government functions and processes. Review permit
application for completeness, perform fee calculations, route plans, verify approvals and
conditions and issue permits. Use the City's permitting system to file permit applications,
calculate fees, research zoning and planning requirements, enter approvals and route plans to
appropriate divisions and departments. Maintain communications with applicants, interested
parties, property owners, homeowner associations, various governmental agencies, and other
City departments. Respond to inquiries about projects from residents and applicants.
e. Code Enforcement Services: True North Compliance has the capabilities to provide Code
Enforcement and Housing services and assist the City of El Segundo in the enforcement of
applicable Zoning codes, Building codes, Housing codes, public nuisance codes and State
health & safety codes. Our Code Enforcement Officers have extensive experience and
capabilities in the following areas: Code enforcement program review and analysis; Code
enforcement inspections; Preparing administrative remedies including administrative
citations; Conducting administrative hearings; Preparing program documentation and staff
reports as well as committee or Council presentations; Testifying on behalf of clients in
criminal court; License and permit application review and processing; Coordination of
activities with multiple departments including Building, Planning, Community Development,
Police and City Attorney; Providing information on municipal regulations to property owners,
residents, businesses, the general public, as well as to other departments and divisions.
f. Fire Plan Review & Inspection Services: True North Compliance has the capabilities to
provide plan review and/or inspection for the State regulated occupancies such as private
schools and clinics (OSHPD 3), to determine compliance with City and State codes and
regulations including but not limited to locally adopted fire related ordinances and
amendments; California Fire Code; California Building Code; California Residential Code;
California Title 19, California Wild Land Urban Interface regulations, review for fire apparatus
access, water supply requirements, fire flow requirements, etc. Typically, fire review will
include review of building plans for code compliance, as well as review of fire plans (fire
sprinkler systems, fire alarm systems, NFPA standards, etc.)
g. City Engineering Services: True North Compliance has the capabilities to provide plan
review and inspection of Civil/public improvements projects from one small lot to large
subdivisions. Our experts bring an extensive history of review of a broad range of projects in
all engineering/civil disciplines such as review of grading, subdivision and topographic maps;
examining existing and proposed contour lines, spot elevations, pad and finish floor elevations;
review of hydrology reports and maps; review of low impact development measures to comply
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with the requirements of NPDES; review of erosion and sediment control plans for proposed
BMPs. Our licensed land surveyors have extensive experience in reviewing tentative and final
maps, lot line mergers, lot line adjustments, certificate of compliance, dedications, vacations,
and easements. Our map reviewers have the expertise to review applications, maps, legal
descriptions, deeds, and related documents as well as provide redline documents and
corrections. We can also write conditions of approval to be imposed on tentative maps.
h. Planning Services: True North Compliance has the capabilities to provide Planning, Zoning
and Environmental services. Our staff serve as an extension of City staff and function as the
project manager on assigned planning projects while protecting the interests of the City and its
residents throughout the life of each assigned development project. This could include
managing projects from the planning entitlement phase through construction; Perform
technical review and evaluation of a wide variety of land development, subdivision, building
permit and use permit applications; Process development applications in accordance with local
policies and ordinances, make recommendations, and enforce mitigation monitoring and
compliance with City ordinances; Prepare written project analyses and reports including
identifying appropriate land use policy, design, fiscal issues and environmental requirements;
Conduct site inspections to determine if projects are in compliance with laws, regulations,
conditions of approval, ordinances, and make recommendations regarding changes; Prepare
and update various planning documents such as the City's General Plan, Specific Plans,
ordinances, resolutions, codes, and related planning studies and reports; Provide technical
advice and make clear, well organized presentations.
i. Special Projects- Our management team and staff can participate in a variety of special
projects, as needed. These projects may include, but not limited to, analysis of processes and
procedures; Business process re -engineering, fee studies; Review and recommendations of
permitting software; Preparation of engineered plan details; Conducting training on a variety
of code -related topics; Interim or permanent Building Official duties; Preparation of
documents/handouts; Public presentation to community groups, City Committees or Council.
Recent Project History
Our team members have performed reviews and/or inspections of thousands of projects over
their long careers including hundreds of projects of variety of sizes and occupancies during their
tenure with True North Compliance Services. True North has been a trusted partner for many of
our clients to review the most complex high profile or sensitive projects including highly
complex custom homes in Malibu and Dana Point to a large, enclosed IC -Hockey Arena for
Riverside County, multiple 5 or 6 story over concrete podiums mixed -use buildings in Pasadena,
La Habra, Dana Point and Redwood City. In addition, we just started the preliminary review of a
large $2-Billion complex of life sciences buildings in Burlingame which will include multiple
high-rise buildings, many hazardous occupancy labs and other uses. We also reviewed multiple
hotels, educational buildings for universities and OSHPD-3 clinics. Below is a listing of some of
our clients and highlights of a few recent projects. We can provide many more if requested by
the City.
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1. Coachella Valley Sports Arena - Riverside County, CA: The arena serves as a
multi -use facility for sporting events, concerts, and various exhibition -type events. The
arena consists of two assembly seating areas, a primary seating bowl and practice ice
arena. True North Compliance Services provided the Building, MEP, and Fire Protection
plan review for the arena.
Occupancy: A-4, A-3, A-2, B, M and S-2
Type of Construction: I-B Fully Sprinklered
Floor Area: 560,000 square feet
Number of Stories: 4
Valuation: $250 Million
2. BO Town- San Jose: This project consists of a 30-story mixed -use building with
office, retail, conference facilities, restaurants and parking. True North Compliance
Services provided the Building, MEP, and Fire Protection plan review for project.
Occupancy: R-2, B, M, A-2, S-2
Type of Construction: I -A
Floor Area: 900,000 square feet
Number of Stories: 30 stories
Valuation: $250M
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3. The Wave Hotel- Dana Point: This project consists of 3 stories below grade, 3 stories
above grade high end hotel with conference facilities, restaurants and retail. True North
Compliance Services provided the Building, MEP, and Fire Protection plan review for
project.
Occupancy: R-1, A-2, A-3, M, B
Type of Construction: I -A, V-A
Floor Area: 114,872 square feet
Number of Stories: 3 stories below grade, 3 stories above grade
Valuation: $25M
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4. Top Golf- Burlingame: This project consists of a new three-story golf entertainment
venue with restaurants, meeting spaces and associated improvements.
Occupancy: A-2, A-3, M and B
Type of Construction: II-B Fully Sprinklered
Floor Area: 70,663 square feet
Number of Stories: 3
Valuation: $25.5 Million
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5. 1200-1340 Bayshore Highway — Burlingame: This project consists of the
redevelopment of a 12-acre site with three, 11-story office/life science buildings totaling
1.46 million square feet. The project includes two, 10-story parking structures each with
two levels of below grade parking. True North Compliance Services provided the
preliminary code review, and will be providing the Building, MEP, Fire, grading and
MWELO plan review for this project.
Occupancy: B, A-3, L, S-1 and S-2
Type of Construction: I -A Fully Sprinklered
Floor Area: 1.5 million square feet
Number of Stories: 2-11 stories
Valuation: Over $2 billion.
6. Green Mills Place — Pasadena: This project consists of a new 4-story mixed use
building and renovation of an existing historic building on the same site in Old Town
Pasadena. True North Compliance Services provided the Building, MEP, Fire, grading and
MWELO plan review for this project.
Occupancy: R-2, A-3, M and S-2
Type of Construction: III -A Fully Sprinklered
Floor Area: 26,607 square feet
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Number of Stories: 4
Valuation: $17 Million
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7. Best Western Plus Hotel- Adelanto: True North Compliance Services provided the
Building and MEP plan review for the new 4-story hotel and associated site development.
The hotel consisted of 54,000 square feet, 90 guest rooms, meeting rooms, a gymnasium,
swimming pool, bar and restaurant.
Occupancy: R-1, A-2, A-3 and B
Type of Co: III-B
Valuation: $5.6M
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8. Impossible Foods — Redwood City, CA: This project consists of a 4-story tenant
improvement for the Impossible Foods Research Facility. Scope of work included demo of
existing walls, ceiling and MEP systems, creating new rooms, relocating of walls, ceilings,
Electrical lighting and data systems, new AC/heating units, mechanical equipment,
flooring, new bathrooms, etc. True North Compliance Services provided Building and
MEP plan review for the project.
Occupancy: A-3, B and S-1
Type of Construction: II -A Fully Sprinklered
Floor Area: 150,622 square feet
Number of Stories: 4
Valuation: $12 Million
9. Divine Arts of Yoga Center — La Habra, CA: This project consists of a new religious
institution and yoga center. The building contains classrooms, assembly halls, a dining
hall and onsite living accommodation. True North Compliance Services provided the
Building and MEP plan review for this project.
Occupancy: A-3, A-2 and R-3
Type of Construction: V-A Fully Sprinklered
Floor Area: 18,000 square feet
Number of Stories: 1
Valuation: $3,250,000
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10. Wilson Avenue Warehouse Project — Perris, CA: This project consists of a new
concrete tilt -up warehouse building. True North Compliance Services provided the
Building and MEP plan review for this project.
Occupancy: S-1, F-1 and B
Type of Construction: III-B Fully Sprinklered
Floor Area: 153,735 square feet
Number of Stories: 1
Valuation: $4,509,212.
11. 1021 Anacapa Drive — University California, Santa Barbara: This project consisted of
three-story tenant improvement in an existing office/training building. Scope of work
included demo of existing walls, ceiling and MEP systems, creating new rooms, relocating
of walls, ceilings, Electrical lighting and data systems, new AC/heating units, mechanical
equipment, flooring, new bathrooms, etc. True North Compliance Services provided
Building and MEP plan review for the project.
Occupancy: A-3, B and S-2
Type of Construction: V-A Fully Sprinklered
Floor Area: 13,158 square feet
Number of Stories: 3
Valuation: $1.2 Million
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12. 13 Strand Beach, Dana Point: True North Compliance Services provided the Building
plan review for the new custom home located at "The Strand" in Dana Point. The dwelling
consisted of 6,015 square feet of living space above grade, a 2,455 square foot basement
below grade basement and a 2,246 square foot subterranean garage that is accessed
through a car lift.
Valuation: 2.5 million
13. Alteryx- 500 Arguello Street, Redwood City. This project consisted of tenant
improvements to an existing R& D facility. Scope of work included demo of existing
walls, ceiling and MEP systems, relocating of walls, ceilings, Electrical lighting and data
systems, new AC/heating units, mechanical equipment, flooring, new bathrooms, etc. True
North Compliance Services provided Building and MEP plan review for the project.
Occupancy: A-3, B and S-2
Type of Construction: III -A Fully Sprinklered
Floor Area: 18,443 square feet
Number of Stories: 5
Valuation: $1.2 Million
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14. 14 6th Street, Huntington Beach: True North Compliance Services provided the
Building plan review for the new custom home in Huntington Beach. The dwelling
consisted of 3-stories, a total of 3,100 square feet and an attached ADU.
Valuation: 1.1 million
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15. 1819 Aston Ave, Carlsbad, Ca- University California, Santa Barbara project: This
project consisted of tenant improvement in an existing one-story building., The tenant
space is used for mitigation monitoring purposes for ocean studies. Scope of work
included demo of existing walls, ceiling and MEP systems, creating new rooms, relocating
of walls, ceilings, Electrical lighting, new AC/heating units, mechanical equipment,
flooring, new bathrooms, etc. True North Compliance Services provided Building and
MEP plan review for the project.
Occupancy: B, S-1, F-1
Type of Construction: V-A Fully Sprinklered
Floor Area: 5,731 square feet
Number of Stories: 1
Valuation: $150,000
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16. Moss Adams Pasadena TI, 225 South Lake Ave, # 900, Pasadena. This project
consisted of large tenant improvements to an existing office space in a high-rise building.
Scope of work included demo of existing walls, ceiling and MEP systems, relocating of
walls, ceilings, Electrical lighting and data systems, new AC/heating units, mechanical
equipment, flooring, new bathrooms, etc. True North Compliance Services provided
Building and MEP plan review for the project.
Occupancy: B
Type of Construction: I -A Fully Sprinklered
Floor Area: 12,000 square feet
Number of Stories:16
Valuation: $620,000
17. Broad Center for Biological Sciences/David Van Valen Laboratory Renovation, 360
Wilson Ave, Building # 96, Pasadena. This project consisted of a renovation to an
existing biological sciences laboratory in an existing R&D building. Scope of work
included demo of existing walls, ceiling and MEP systems, relocating of walls, ceilings,
Electrical lighting and data systems, new AC/heating units, mechanical equipment,
flooring, new bathrooms, etc. True North Compliance Services provided Building and
MEP plan review for the project.
Occupancy: B offices and research laboratories
Type of Construction: II-B Fully Sprinklered
Floor Area: 1,263 square feet
Number of Stories: 3 + Basement
Valuation: $145,000
18. California Institute of Technology- Professor Hsieh Laboratory Renovation, 1200 E.
California Blvd, Building # 47, Pasadena. This project consisted of a renovation to an
existing science laboratory in an existing R&D and classroom building. Scope of work
included demo of existing walls, and MEP systems, relocating of walls, new AC/heating
units, mechanical equipment, lab equipment, hazardous materials quantities determination,
chemicals, fire alarms renovation, new bathrooms, etc. True North Compliance Services
provided Building and MEP plan review for the project.
Occupancy: B, A-3, I-3, S
Type of Construction: I -A Fully Sprinklered
Floor Area: 2,600 square feet
Number of Stories: 6
Valuation: $195,000
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Section III -Project Team
Our team is comprised of over 50 highly qualified and experienced Plan Check Engineers, Plans
Examiners, Building Inspectors and Permit Technicians able to handle reviews, inspections and
permit processing for all aspects of the Building Services. Our team members have many years
of experience working for public agencies in California. Our staff is licensed and/or certified in
all disciplines including Licensed Structural Engineers, Licensed Civil, MEP Engineers, ICC
Certified Building Plan Reviewers, Licensed Fire Protection Engineers, Certified HazMat
Specialists, ICC Certified Plans Examiners, ICC Certified Fire Plan Reviewers, ICC Certified
Building Officials and ICC Certified Permit Technicians. Our team is capable of reviewing and
inspecting the entire spectrum of projects submitted to the City from single-family homes to
highly complex high-rise hotels and large office buildings, mixed -use projects, R&D lab
facilities, biotech buildings, data centers, distribution centers, large scale solar farms, complex
tenant improvements and public buildings. Below is a table of key staff who will be assigned to
work on City of El Segundo projects. Resumes are in the Appendix.
Principal/Project Leader
For this contract, Isam Hasenin, P.E., C.B.O., will
serve as Principal/Team Lead and will serve as the
main point of contact of True North Compliance
Services, Inc. staff and the City of El Segundo. Isam
will ensure that services are delivered in accordance
with the Scope of Services established by the City and
the Consultant Services Agreement.
Isam will maintain an open line of communications
with City of El Segundo Building Official and other
managers as well as project applicants and design
teams. He will provide oversight and management of
all True North's staff assigned to City projects.
Isam will be available for meetings at the City office.
He will be available to discuss complex code
compliance/interpretation questions or process/procedural issues with the Building Official and
design team members as the needs arise. He will provide technical or administrative training and
participate in any special assignments or meetings at City managers direction.
Isam has 30 years of experience in code enforcement and building department administration and
technical review and inspections. Mr. Hasenin has the perfect mix of public sector experience
and private sector experience managing both small and large operations. He has deep
understanding and appreciation for the challenges and demands of local municipalities in
meeting the needs and expectations of their citizens and applicants for building permits.
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Project Manager/Director of Operations
Amar Hasenin, Director of Operations for True North will serve as the day-to-day operational
and technical manager for the City of El Segundo projects. He will assign and monitor the
workload of staff, quality of reviews and timeliness of the review process. He will be available to
discuss code compliance/interpretation questions or process/procedural issues with the Building
Official and his staff as the needs arise. He will provide technical and administrative training and
participate in any special assignments or meetings at City managers direction. Amar has over 10
years of experience as a design engineer, plan check engineer, and regional manager in Southern
California. He has served as a Regional Manager for a third -party building department services
provider prior to joining True North. He is a highly competent plan review engineer and
technical expert in the application of the California Codes and a certified Plans Examiner and
Inspector by ICC.
Amar is an effective manager of building operations and managing the needs of our public
agency partners and delivering high quality, responsive and timely service. His phone number
858-254-4158.
Lead Building Plan Check Engineer
Soon Cho, PE, CASp will serve as the Lead Building Plan Review Engineer for the City of
Rialto. He is an experienced, licensed Civil Engineer. Soon has over 20 years of experience as a
plan check engineer for multiple jurisdictions where he reviewed the entire range of projects
from residential remodels to complex new homes, tenant improvements and new commercial,
office and multi -family projects. Soon is a multi -discipline reviewer and can review building,
MEP and grading disciplines. He provides high quality reviews and excellent customer service
and always ready to offer solutions and ideas on how to comply with code provisions.
Lead Structural Plan Check Engineer
Alex Wu, SE, PhD, will serve as the Lead Structural Plan Check Engineer. He is an experienced,
licensed structural engineer. He is currently the Senior Structural Plan Review Engineer for True
North Compliance. Alex has a PhD degree in structural engineering and many years of
experience designing and reviewing the entire range of buildings and unique structures such as
high rise, mixed -use, concrete parking structures, complex public buildings, heavy industrial,
refineries, nuclear power plants, etc. He will work closely with City staff to ensure high quality
and timely reviews and answer questions and handle complex issues.
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Building permit plan check services
Name
Qualifications
Type of Review.-
Performed
Isam Hasenin, PE, CBO,
30+ years' experience
CA Licensed Professional Engineer
Building structural,
Building Life Safety,
MSCE
President &Building
Certified: Building Official, Building
Accessibility, Green
Official
Plans Examiner
Buildings
10+ years' experience
Building structural,
Amar Hasenin
Certified: Commercial Building Plans
Building Life Safety,
Project Manager/
Examiner, Commercial Building
Accessibility, Green
Director of Operations
Inspector, Commercial Plumbing Plans
Buildings
Examiner, Commercial Plumbing
Inspector, Accessibility Plans
Examiner, Accessibility Inspector
Soon Cho, PE, CASp
20+ years' experience
Building structural,
Lead Building Plan Review
CA Licensed Professional Engineer
Building Life Safety,
Engineer
Certified Accessibility Specialist;
Accessibility, CASp,
Certified Plans Examiner
Green Buildings
Alex Wu, SE, PE
20+ years' experience
Building structural
Lead Structural Review
CA Licensed Structural Engineer,
Engr.
Certified Building Plans Examiner
Allen Lang, SE, PE
20+ years' experience
Building structural,
Structural Review Engr.
CA Licensed Professional &
Building Life Safety,
Structural Engineer
Accessibility, Green
Buildings
Daniel Lee, SE, PE
20+ years' experience
Building structural
Structural Review Engr.
CA Licensed Professional &
Structural Engineer
Gary Ho, SE, PE
25+ years' experience
Building structural,
Structural Review Engr.
CA Licensed Professional &
Building Life Safety,
Structural Engineer
Accessibility, Green
Buildings
Edward Alexanian, SE, PE
30+ years' experience
Building structural
Structural Review Engr.
CA Licensed Professional &
Structural Engineer
Henry Hadidi, SE, PE
30+ years' experience
Building structural
Lead Structural Review
CA Licensed Professional & structural
Engr.
Engineer Certified Building Plans
Examiner
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Robert Chun, PE
30 years' experience
Building structural,
Building Plan Review Engr.
CA Licensed Professional Engineer
Building Life Safety,
Accessibility, Green
Buildings
Bachar Koujah, PE, CASp
25+ years' experience
Building structural,
Building Plan Review Engr.
CA Licensed Professional Engineer,
Building Life Safety,
ICC Certified Plans Examiner
Accessibility, CASp,
Green Buildings
Scot Weise, PE
15+ years' experience
Building structural
Building Plan Review Engr.
CA Licensed Professional Engineer,
ICC Certified Plans Examiner
Mohammed Elassad, PE
20+ years' experience
Building structural,
Building Plan Review Engr.
CA Licensed Professional Engineer,
Building Life Safety,
ICC Certified Plans Examiner
Accessibility, Green
Buildings
Raymond Messih, PE
15+ years' experience
Building structural,
CA Licensed Professional Engineer
Building Life Safety,
Building Plan Review
ICC Certified Plans Examiner
Accessibility, Green
Engr.
Buildings
Kylie Gonsalves, PE
10+ years' experience
Building structural,
CA Licensed Professional Engineer
Building Life Safety,
Building Plan Review
ICC Certified Plans Examiner
Accessibility, Green
Engr.
Buildings
Alaa Atassi
5+ years' experience
Building structural,
ICC Certified Plans Examiner
Building Life Safety,
Building Plan Review
Accessibility, Green
Engr.
Buildings
Areli Sanchez
5+ years' experience
Building structural,
ICC Certified Plans Examiner
Building Life Safety,
Building Plan Review
Accessibility, Green
Engr.
Buildings
Bryan Montes
5+ years' experience
Building structural,
ICC Certified Plans Examiner
Building Life Safety,
Building Plan Review
Accessibility, Green
Engr.
Buildings
Richard Moreno
10+ years' experience
Building structural
Senior Plans Examiner
ICC Certified Plans Examiner
Tim Shell, PE
30 years' experience
Civil, Grading, LID
Civil Plan Review Engr.
CA Licensed Professional Engineer
Jed Rizk, PE
30 years' experience
Civil, Grading, LID
Civil Plan Review Engr.
CA Licensed Professional Engineer
Jamal Naji, PE
25 years' experience
Civil, Grading, LID
Civil Plan Review Engr.
CA Licensed Professional Engineer
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Ahmad Erikat, EIT
15 years' experience
Civil, Grading, LID
Civil Plan Review En r.
EIT Certificate
Henry Pio, PE
20+ years' experience
Mechanical,
CA Licensed Professional Engineer
Electrical, and
MEP Plan Review
Certified: Mechanical, Electrical,
Plumbing
Engineer
Plumbing Plans Examiner
Ali Soheili, PE
20+ years' experience
Mechanical and
MP Plan Review
CA Licensed Professional Engineer;
Plumbing
Engineer
ICC Certified Plans Examiner
Hassan Itani, PE
20+ years' experience
Mechanical and
MP Plan Review
CA Licensed Professional Engineer;
Plumbing
Engineer
ICC Certified Plans Examiner
Amir Amiri, PE
20+ years' experience
Electrical
Electrical Plan Review
CA Licensed Professional Engineer;
Engineer
ICC Certified Plans Examiner
Jerome Schreiber, PE
20+ years' experience
Electrical
Electrical Plan Review
CA Licensed Professional Engineer;
Engineer
ICC Certified Plans Examiner
Kevin Ybarra
20+ years' experience
Electrical
Electrical Plan Reviewer
ICC Certified Plans Examiner
Dan Larsen, CASp
20+ years' experience
Accessibility, CASp
CASp Plan
Certified Accessibility Specialist
Reviewer/insp.
Doug Evans, FPE
20+ years' experience
Fire Protection
Fire Protection Engineer
CA Licensed Fire Protection Engineer
Engineering
Scot Deal, FPE
20+ years experience
Fire Protection
Fire Protection Engineer
CA Licensed Fire Protection Engineer
Engineering
Gabriel Reza
15+ years' experience
Fire Plans Examiner
Fire Plan Review and Former Fire
Fire Plan Review
Marshal; Fire Inspector II, Building
Inspector, Building Plans Examiner
Sergio Perrier
25+ years' experience
Fire Plans Examiner
Fire Plan Review
Fire Plan Review
Ron Carter
25+ years' experience
Fire Plans Examiner
Fire Plan Review
Fire Plan Review
Bob Scott
25+ years' experience
Fire Plans Examiner
Fire Plan Review and Former Fire
Fire Plan Review
Marshal; Fire Inspector II, Building
Inspector, Building Plans Examiner
Alexandra Perkins
5+ years experience
Document Control/
Lead Permit Technician
Permit processing
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Derrick Thompson
2+ years experience
Document Control/
Permit Technician
ICC Certified Permit Technician
Permit processing
Julie Hartman
3+ years experience
Document Control/
Permit Technician
Permit processing
Gianni Haley
2+ years experience
Document Control/
Permit Technician
Permit processing
Jesica Miner
3+ years experience
Document Control/
Permit Technician
Permit processing
Paul Choi
1 + years experience
Document Control/
Permit Technician
Permit processing
Cynthia Villalta
1 + years experience
Document Control/
Permit Technician
Permit processing
Building Permit Inspection Services
Name
Qualifications
Type. Inspection
..- Performed
George Lockfort
30+ years' experience
Combination
Manager, Inspection
Over 15 ICC Certifications
Services Combination
Inspector
Tom Graham
25+ years' experience
Combination
Combination Inspector
ICC Certified Building Inspector, ICC
Certified Residential Inspector
Charles Valaer
20+ years' experience
Combination
Senior Combination
ICC Certified: Building Inspector,
Inspector
Combination Inspector
Robert Barton
30+ years' experience
Combination
Senior Combination
ICC Certified: Building Inspector,
Inspector
Combination Inspector
Randy Kilburn
30+ years' experience
Combination
Senior Combination
ICC Certified: Building Inspector,
Inspector
Combination Inspector
Marco Stutts
5+ years' experience
Combination
Combination Inspector
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Organization Chart
Our staff is licensed and/or certified in all disciplines including Licensed Structural Engineers,
Licensed Civil, MEP Engineer, Licensed Fire Protection Engineers, ICC Certified Plans
Examiners, ICC Certified Inspectors, ICC Certified Permit Technicians, and more.
Building Plan Review
Soon Cho, PE. CASp
Robert Chun, PE
Scot Weise. PE
Kylie Gonsalves, PE
Bachar Koujah. PE,
CASp
Raymond Messih, PE
Mohammad Elassad, PE
Alaa Atassi
Richard Moreno
Areli Sanchez
Bryan Montes
Ryan DeCastro
Amer Atassi
Tim Shell, PE
Ahmad Erikat, EIT
Jed Rizk. PE
MEP Plan Review
Henry Pio, PE
Ali Soheili, PE
Amir Amin, PE
Steve Suhendra, PE
Hassan Itani, PE
Jerome Schreiber,
PE
Kevin Ybarra
City of Ell Segundo
Isam Hasenin, PE, CBO
President & Principal
Alexandra Perkins
Amar Hasenin Document Control
Director of Operations & Manager
Project Manager
Structural Engineers
Alex Wu, SE, PhD.
Gary Ho, SE
Daniel Lee, SE
Edward Alexanians, SE
Aaron Beebe, SE
Henry Hadidi, SE
Hamid Irannejad, SE
Allen Lang, SE
Mohammad Hariri, SE
Inspection/Code Enforcement
George Lockfort
Inspections Supervisor
William Barannon
Tom Graham
Robert Burton
Marco Stutts
Charles Valaer
Randy Kilburn
Romany Youssef
Esquiel Mota
Permit Technicians
Alexandra Perkins Fire Protection/Fire, Life -Safety
Dana Duong
Paul Choi
Roy Kim
Derrick Thompson
Jesica Miner
Gianni Haley
Cassandra Cruz
Cierra Smith
Cynthia Villalta
Julie Hartman
Doug Evans, FPE
Scot Deal, FPE
Eric Schmidt, PE
Gabriel Reza
Bob Scott
Girard Page
Ron Carter
Bill Cochran
Sergio Perrier
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Section IV- Project Approach
Our established internal procedures and policies will ensure that we provide the City of El
Segundo the highest quality, accurate, timely, and responsive service. Our goal is to provide
consistent and uniform service, eliminate errors and confusion and ensure compliance with the
City's standards, policies, interpretations, and procedures. To that end, we have the following
established procedures for each of the services we offer:
Plan Review Procedures
The following approach and procedures will apply to Plan Review Services. It may be adjusted to
better accommodate the specific needs of the City of El Segundo:
1. All document/plan reviews shall be based on the City of El Segundo Municipal Code,
applicable federal and state laws and regulations, Title 24 California Code of Regulations,
and the City's Building & Safety Division plan review standards and policies. Plan review
shall cover structural, fire and life safety, architectural, accessibility, OSHPD-3, energy
conservation, green building, grading, plumbing, mechanical and electrical installations in
residential, commercial, and industrial projects for new, existing and historical buildings,
structures and facilities.
2. We will pick-up plans at the City of El Segundo Permit Center within 24 hours of
notification or upload immediately into our cloud -based database for electronic submittals.
3. Review all plan check applications for accuracy and make all necessary revisions to such
items as description, square footage, type of construction, number of stories, sprinklers,
occupancy and uses.
4. Format plan review comment lists to compliment the style and requirements of the City of
El Segundo.
5. Prepare a standard template specific to the City of El Segundo to identify specific
requirements and items of interest and focus to the City Building & Safety Division.
6. Our plan review philosophy is to perform a thorough review during the first submittal of
plans in order to avoid new comments on any subsequent submittals.
7. Open lines of communication with the Building Official and other City managers and staff
to ensure accuracy in enforcing City policies, procedures and regulations.
8. Conduct plan reviews within the agreed upon turn -around times established by the City of
El Segundo.
9. Our team is available to review projects on an expedited basis within the designated turn-
around times.
10. Review deferred submittals and revisions within assigned due dates.
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11. Email plan check comments to designated Building staff and provide pertinent
building/project data and information required on permit application. Building/project data
such as description of work, type of construction, uses, occupancy classification, floor area,
number of stories, etc. will be provided on the transmittal letter.
12. Supply hard copy or electronic plan review comment, approval letters, and project invoices
as required by the City of El Segundo.
13. When final review is approved, we will deliver two final sets of approved plans with
approval stamps and signatures to the City within 24 (twenty-four) hours of final review
and approval.
14. Be available, during regular business hours, to discuss and clarify plan check issues with
applicants, designers, owners and consultants. Resolution of code issues may be performed
by telephone, or meetings, prior to resubmitting corrected plans and documents.
15. Any plan check issues not resolved between the reviewer and the architect/engineer of
record after the second review cycle will be quickly elevated to our QC Manager who will
in turn discuss with the Building Official and come up with resolution to the outstanding
issues.
16. Communicate and/or meet with the applicant, architect, engineer, other City departments
or agencies, as necessary to assist with plan review responses.
17. Participate in pre -submittal meetings during preliminary design or working drawing stages
to provide high level code review and discussion to ensure a smooth and timely plan review
process.
18. Our President, Isam Hasenin will be available to provide technical support and advice to
the Building Official, and city staff and managers related to code application and review
of Requests for Alternate materials and Methods, administrative aspects of the department,
permit fee analysis, preparing local amendments and ordinances and similar services.
19. We will utilize the City's Permit Tracking System to enter and monitor plan -checking
information into the portal.
20. We have a fully automated web -based project tracking system to enter and track all projects
assigned by the City. City staff and managers can access the system anytime to check the
backlog, status and due dates of any project. They can also review copies of comment lists
prepared by our staff. If the City agrees, we can provide access to applicants so they can
check status of their projects online without having to call the City or come to the Building
& Safety counter. Here is a screen shot of the plan log screen:
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Electronic Plan Review
True North Compliance Services is able to receive, process, plan review, markup and
approval stamp plans electronically and return the electronic plans back to the City. In fact,
over 75% of our reviews currently are performed electronically using the Bluebeam platform.
More specifically:
1. We will adhere to the City's Electronic Plan Review guidelines and policies.
2. We will be able to utilize and use the city's proposed OpenGov portal for intake and
processing of electronic plans.
3. We are able to receive and route submittal documents utilizing cloud storage (Box,
SharePoint, Drop Box, etc.) links or any other preferred method of the City.
4. Our staff will use Blue Beam to perform the review or other City -required platform.
5. We will provide redline mark ups on the plans with Blue Beam. Then transferring a
marked -up image of the plans onto the plan review comments. This process will simplify
the comments for the applicant resulting in less plan review iterations.
6. When the plan check and recheck processes are complete and the plans and corresponding
documentation are deemed in full code compliance, we will sign and stamp the electronic
plan set and corresponding documents.
7. Our entire team is equipped with latest technology (highspeed computers, multiple large
monitors, latest version of Blue Beam, access to cloud storage, etc.) to easily perform plan
reviews electronically.
Plan Check Turn -Around Times
We commit to meeting the City's turn -around times on all projects reviewed by our
team. Our web -based project tracking system allows both our reviewers and permit
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technicians to stay on top of project due dates. Expedited plan reviews will be
completed in half the time frames listed below.
Below are our standard review times.
PLAN CHECK TYPE
IST
RF-
L=W Joiw
(Working
d,
(Working
days)
Minor alterations or additions
5
5
Solar or ESS systems
2
Single -tenant dwellings
10
5
Multi -tenant dwellings
15
5
Commercial Tenant Improvement
5
5
Accessory Dwelling Units (ADU)
5
5
New commercial/industrial buildings
15
10
New Mixed -Use Projects
15
10
"Express Rechecks By Appointment"
We are pleased and excited to offer the City of El Segundo our new and innovative solution to
expedite and streamline the recheck process. The program, "Express Recheck By Appointment"
is a revolutionary approach to expedite the recheck process, minimize the number of review
cycles, reduce frustrations and miscommunications between applicants and plan checkers and
reduce the workload of City staff in intaking, routing and tracking of the many cycles of plan
check and rechecks on submitted projects. The program will be offered at no additional cost to
the applicant or City. The service applies to the vast majority of projects reviewed by our staff.
Once the applicant is ready for the recheck, he/she will contact True North Office to schedule the
"Express Recheck By Appointment". The appointment will be scheduled within 48 hours of the
request. Our plan reviewer will perform the recheck over video-conferencing meeting and sign
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off items completed. We can also perform the rechecks at our Long Beach office less than 30
minutes away from City Hall.
Building Inspection Services
True North Compliance Services, Inc. is pleased to offer excellent on -call Building Inspection
Services to the City of El Segundo. Our inspectors have extensive construction and trade
experience in addition to their Code knowledge, allowing for a practical approach to applying
Code provisions during the inspection process. Similar to our Plan Review process, our
inspectors employ the following procedures to maximize project success. These procedures may
be adjusted to better accommodate your jurisdiction.
1. Become familiar with the inspection style and requirements of the City of El Segundo.
2. Provide inspection services and assure that construction complies with plans and is in
compliances with the most recently adopted codes, policies, and procedures.
3. Perform inspections on construction projects to verify compliance with City of El Segundo
Municipal Code and State codes and regulations: California Building Code, Residential
Code, Plumbing Code, Mechanical Code, Electrical Code, Fire Code, Energy Code, Green
Building Standards Code, Disabled Access Regulations, and Title 25; Mobile Home Parks
regulations; State Water Resource Control Board regulations related to storm water
pollution prevention; Sound Transmission Control regulations; and, locally adopted
building ordinances and amendments thereof.
4. Inspect for compliance with applicable conditions of approval set forth by the City's
Community Development Department, Planning Commission, and/or City Council.
5. Inspectors will possess and maintain necessary certifications required to perform
inspections.
6. Be equipped with all necessary tools needed to perform inspections, including a complete
set of current code books.
7. Assist in the coordination of job site conferences with technical consultants, engineers,
architects, representatives of the owner, equipment manufacturers, and subcontractors to
review project requirements, and clarify or resolving any questions or problems prior to
commencing work.
8. Prepare inspection notices of noncompliance on incorrect construction methods or material
found during inspection; confer with contractor or representative regarding construction
methods and procedures as they relate to compliance with plans and specifications.
9. Maintain a record of non -complying items and follow up to achieve resolution of such
items. Record all significant construction -related activities and events such as work
completed to provide a chronological and factual history of inspection on assigned
construction projects.
10. Engage with Building & Safety Division staff to understand the City's permitting process,
forms, policies, and clients.
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11. Adapt to the City's needs to allow for easy integration into the day-to-day inspection
operations.
12. Communicate daily with the City's Principal Building Inspector for assignments and to
identify potential issues.
13. Coordinate with various City and County agencies and departments and other
governmental agencies providing services, and/or having jurisdiction over any aspect of a
development project.
14. Maintain contact while in the field to answer questions, reschedule inspections, and support
City staff.
15. Serve as a resource and provide information on City regulations to property owners,
residents, businesses, the general public and other City departments.
16. Build a rapport with frequent contractors and teams on continuing projects.
17. Update the City's permit tracking software as necessary, including transferring all
applicable field notes.
18. Perform and/or attend on -site and in -office preconstruction meetings as required.
19. Communicate and/or meet with applicants, contractors, engineers, architects, etc., as
necessary to assist with corrections and general project questions.
Permit Processing Services
True North Compliance Services, Inc. believes that the permit technician position is one of the
toughest positions in the Building & Safety Division. Being at the counter all day long handling
customer contacts, questions and issues is challenging, especially as we experience the high
volume of work and high customer traffic at the public counter. That's why we believe it takes a
certain type of personality to be successful at the position. It's someone who is pleasant, calm,
and patient, with excellent interpersonal skills and ability to use automation systems. We are
pleased to offer staff who meet these criteria and qualifications. More specifically, the permit
technician will:
1. Enter permit data into the automated database.
2. Research, compile and prepare various limited reports and presentation graphics.
3. Assist the general public at the front counter or by phone regarding building, planning and
engineering permit requirements, plan check fees, plan check filing procedures and
processing, and permit status.
4. Research information for public.
5. Accept permit applications and collect permit fees.
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6. Review and evaluate plans for completeness and for conformance with ordinances and
department standards, policies and guidelines.
7. Review plans for conditions of prior approval.
8. Route plans to other city departments for review.
9. Approve minor permits.
10. Research and respond to public inquiries.
11. Build and maintain positive working relationships with co-workers, City employees, and
the public, using principles of good customer service.
12. Perform related duties as assigned.
13. Utilize City electronic and paper files to research previous and/or related permits.
14. Review permit application for completeness, perform fee calculations, route plans, verify
approvals and conditions and issue permits.
15. Provide excellent service to all customers from a homeowner to large developers and
designers.
16. Have excellent interpersonal skills, calm demeanor, patient and be a good listener
Quality Control Program
True North Compliance's core values in delivering municipal services are: Ethics, Transparency,
Collaboration, Empathy, Customer -Centric service, Communications, and Fiscal Prudence. High
quality service, professionalism and excellence in the delivery of municipal services are at the
core of what True North Compliance stands for. We share the City's commitment to delivering
responsive and timely service without compromising the quality of the service. To that end, we
developed and implemented a rigorous internal quality control and assurance program for all of
our services. Here are the major components of our quality control program:
Plan Review and Counter Services
Our established internal intake, plan review, quality control and customer contact procedures
ensure that submittals are properly coordinated, tracked and managed. Our plan tracking
procedures are designed to track each submittal throughout the review process and maintain
accurate and comprehensive records for each submittal. To accomplish this goal, we follow this
procedure:
1. We monitor our staff s performance and interaction with customers at the counter by
having customer surveys available for the applicants to complete. We will also randomly
call applicants who received our service to check on their satisfaction with the services
received from our staff. We will monitor phone calls and produce period reports of
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customer satisfaction. We will train and provide feedback to our staff related to their
customer service skills.
2. Once we receive a project for review from the City, our document control staff screens and
logs the project into our internal project tracking system with all appropriate information
such as description, scope, review disciplines, Building Department staff, design team
contact person and due dates.
3. Our QC Manager will perform an initial cursory review of the project to determine if there
are any major code compliance issues that may require immediate discussion with the
Building & Safety Division staff and/or design team, then depending on the complexity of
the project, assigns to appropriate True North plan review engineers/plans examiners.
4. Plans are assigned to engineers or plans examiners for each of the required disciplines with
notes from the QC manager
5. Once the plan review is complete, True North QC Manager will perform quality control of
the project by reviewing the project and comments prepared by the assigned plan review
engineer/plans examiner.
6. Following the QC phase, final comments will be generated and sent to the Building &
Safety Division staff and designated design team member.
Inspection services
Similar to our plan check quality control program, we have a rigorous internal quality control
and assurance program for our inspection services. Main elements of our program include:
1. Rigorous hiring program to ensure that we only hire highly competent professional and
friendly inspectors who believe in True North's core values and guiding principles.
2. Thorough on -boarding and training program for our team.
3. On -going technical training on latest codes, interpretations, technology and construction
methods and techniques.
4. Regular staff meetings to communicate policies, procedures and provide directions.
5. Regular feedback loop on staff performance.
6. Announced and un-announced audits of inspectors by our Chief of Inspections.
7. Regular feedback meetings with City's Building Official and staff to obtain feedback and
input on our staff s performance.
8. Periodic calls to contractors to seek feedback on performance of our inspection staff.
9. Regular meetings with our inspectors to evaluate performance, offer critique and corrective
actions if necessary.
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Communications Approach & Customer Service
Commitment
Our singular focus on our motto "personal attentive service and excellence in the delivery of
our services" allowed us to become the go -to provider for most of our clients. The common
denominator for our success serving our clients is the absolute focus on delivering high quality,
responsive and timely services. We will partner with city staff, applicants and designer to come
up with practical common-sense solutions to difficult code compliance challenges. Our team is
available to handle questions and issues raised by City staff and/or the applicants throughout the
day. Our managers are available around the clock to handle whatever needs our clients might
have. We keep an open line of communications with staff and applicants to streamline and
expedite the review and approval of projects being reviewed. Our customer service commitment
includes the following elements:
1. Application of the code in a reasonable practical yet safe manner, and understanding and
applying the spirit and intent of the code whenever needed.
2. Our plan review philosophy is to perform a thorough and accurate plan review during the
first submittal in order to avoid new comments and delays during subsequent review cycles
and frustrating the applicants and designers.
3. Open lines of communication with the Building Official and other city managers and staff
to ensure efficient and high level of customer service.
4. When an applicant disputes plan check comments, our plan check staff is trained and
instructed to quickly elevate the issues to our QC manager to work toward quick and
effective resolution of the issues.
5. Implementation of our "Express Recheck By Appointment" system to enhance customer
service and expedite approval of projects.
6. Office hours: our staff is available Monday through Friday from 8:00 am- 5:00 pm to
respond to phone calls and email inquiries.
7. We respond to phone calls and emails the same day received.
8. Our plan check staff is available, during regular business hours, to discuss and clarify plan
check issues with applicants, designers, owners and consultants. Resolution of code issues
may be performed by telephone, or meetings, prior to resubmitting corrected plans and
documents.
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Transition and Implementation Plan
Our managers and staff are highly experienced in transitioning services from other consultants.
We have successfully and effectively transitioned services from other consultants for our current
clients such as City of the Del Mar, Carlsbad, Dana Point, Malibu, Redwood City, San Bruno
and others. We are prepared to immediately engage with the City of El Segundo's Building
Official and other City staff to initiate the transition process. Elements of our implementation
plan would include the following steps:
1. Our President and Director of Operations will hold an initial implementation meeting in
person or via videoconference with the Chief Building Official and his staff as soon as the
contract is signed to gain an insight on current key issues, challenges and needs of the
Building & Safety Division.
2. Tour the City's Building Services operation and meet and greet with manager/staff of City
departments that are involved in the development review and permitting process.
3. Meet with Planning Division managers to review current applications for discretionary
review to gain insight of upcoming construction projects and key project conditions.
4. We would collect all policies and procedures of the Building & Safety Division's plan review
and inspection process.
5. We would provide internal training to our staff on City of El Segundo process, technical
policies and other applicable local ordinances and regulations.
6. We would establish internal policy manual for City of El Segundo plan review and inspection
process to ensure our staff follows established procedures and local ordinances and
regulations.
7. Set up the process and procedures for plan pick-up, delivery and return of plans.
8. Train our staff on the City's permitting software system.
9. We would develop standardized plan review checklists specific for the City of El Segundo.
10. Our President, Isam Hasenin will set up regular meetings with the Chief Building Official
and other City managers to discuss process, procedures, technical issues and receive
feedback on the performance of True North staff.
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Section V- Conflict of Interest/ Ethical Standards
We attest that none of True North Compliance Services' managers or staff have any real or
perceived conflict of interest with the City of El Segundo related to this RFP.
We avoid any real or perception of conflict of interest and hold ourselves to the highest ethical
standards in the delivery of our services. To that end, we have the following policies and
procedures in place:
✓ We only work for public agencies in the assessment and verification services. We do not
perform any design services to private or public agencies.
✓ We do not work for any private developers, designers or engineers.
✓ Our staff is not permitted to perform any design or consulting work on their own in any
client cities.
✓ Our staff and managers are required to disclose any personal financial interest in any
city client.
✓ Our staff is not permitted to be involved in any way in project reviews, inspections or
approval of their personal projects, or their family members or friends.
✓ Or staff and managers are not permitted to accept gifts of any monetary value from
clients or project applicants and contractors.
✓ Or staff and managers are not permitted to develop personal relationships or friendships
with project applicants or builders of projects they are working on.
A primary reason for early success and rapid growth is our strong ethics and professional
standards. Our Philosophy & Guiding Principles are: To provide highest quality, timely, cost-
effective service and build strong successful long-term partnerships with municipal clients.
Our core values in delivering building services are: Ethics, Transparency, Collaboration,
Communications, Excellent Customer Service, Empathy, Fiscal Prudence.
We apply our philosophy & Guiding Principles along with our core values to everything we do
in the day-to-day operations and in the delivery of all of our services. To that end, we will:
✓ Partner and collaborate with City's Building Official, Fire Marshal and their staff to
deliver a streamlined and expeditious process for plan reviews.
✓ We deliver on every promise we make to our clients.
✓ Deliver timely, high -quality service.
✓ Thorough and complete plan review with clear concise comments during the first review
to minimize delays and frustrations.
✓ Reasonable, practical yet safe approach to code compliance.
✓ Availability of our staff and managers to City staff and applicants.
✓ Free early global code review during discretionary process.
✓ Our motto is personal attentive service and excellence in the delivery of municipal
services.
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Section VI - Cost of Services
True North Compliance Services is pleased to propose the following competitive fees for the
services listed. Additional services not listed below may be negotiated.
Our pricing reflects our commitment to delivering the highest quality, responsive, and timely
service to the City of El Segundo. These include:
❑ Reduced plan review turnaround times.
❑ Ability to expedite plan review at the request of the City Building Official.
❑ Implementation of established electronic plan review processes.
❑ Highly qualified staff compensated commensurate with their duties and responsibilities.
True North proposes to charge 70% of the City's total Plan Review Fee for our plan review
services. Our fee includes initial review and all subsequent rechecks. Our fee includes shipping
and delivery of plans to/from City Hall. Expedited Plan Check services will be charged at 150%
of the proposed fees.
Revisions/Deferred Submittals/RFIs will be billed using the hourly rate table below.
Additional Services: The following hourly rate table applies to on -site staffing services and/or
additional services included in our Scope of Services that may be required by the City of El
Segundo. Our hourly rates are all-inclusive and include salaries, overhead, benefits, PTO, etc.
Hourly Rates for Additional Services
Position
Hourly Rate
Interim Certified Building Official
$155.00
Plan Review Engineer
$125.00
Senior Plan Review Engineer
$140.00
Structural Engineer I
$145.00
Structural Engineer II
$160.00
Certified Engineering Geologist/Geotechnical
Engineer
$155.00
Licensed Fire Protection Engineer
$145.00
Certified Plans Examiner I
$105.00
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Certified Plans Examiner II
$120.00
Building/Housing Inspector I
$95.00
Building/Housing Inspector II
$105.00
Senior Building/Housing Inspector
$120.00
Code Enforcement Officer
$100.00
CASp Plan Reviewer/Inspector
$135.00
Fire Plan Reviewer/Inspector I
$120.00
Fire Plan Reviewer/Inspector II
$135.00
Grading/Public Improvements Plan Review Engineer 1
$140.00
Grading/Public Improvements Plan Review Engineer
II
$155.00
Planner
$145.00
Senior Planner
$160.00
Permit Technician I
$75.00
Permit Technician II
$85.00
Administrative Assistant
$65.00
- On -Site services (plan review, permit technician, inspections) will be provided in eight (8)
hour segments.
Overtime for on -site staffing will be charged at 140% of the rates above.
Mileage for tasks related to requested scope such as inspections or site visits will be charged
at the current IRS mileage rate measured from City Hall.
Inspections outside of the City's business hours will be charged at 140% of rates above with a
3-hour minimum.
- Incidental expenses will be charged at cost.
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Section VII- References
While our firm is relatively young, we are pleased to share with you that we already signed
contracts with over 30 California municipalities. This is a testament to the impeccable
reputation of our president and team members and ability to deliver the level and quality of
service expected by our public agency partners. Here is a sampling of our clients and scope of
services provided.
Client
Dates
Services Provided
City of Malibu
2021-
Yolanda Bundy, PE, Chief Building Official
Current
Plan review & Inspection services
23825 Stuart Ranch Rd, Malibu, CA 90265
(310) 804-6648, ybundy@malibucity.org
City of Huntington Beach
Jasmine Daley, Chief Building Official
2021-
Plan review &Inspection services
2000 Main St, Huntington Beach, CA 92648
Current
(714) 375-5147, Jasmine.daley@surfcity-hb.org
City of Pasadena
2020-
Ron Takiguchi, Chief Building Official,
175 Garfield Ave, Pasadena, CA 91101
Current
Plan review & Inspection services
(626) 744-7063, rtakiguchi@cityofpasadena.net
City of La Habra
2020-
Rodney Sipma, Building Official 110 E La
Current
Plan review & Inspection services
Habra Blvd, La Habra, CA90631
(562) 383-4119, rsipma@lahabraca.gov
City of Dana Point
Joe Romero, Building Official
2021-
Plan review & Inspection services
33282 Golden Lantern, Dana Point, CA 92629
Current
(949) 248-3545, jromero@danapoint.org
City of South Gate
William Campana, Building Official
2022-
Plan review & Inspection services
8650 California Ave, South Gate, CA 90280
Current
(323) 563-9515, wcampana@sogate.org
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County of Riverside
2020-
Issam Shahrouri, Building Official
4080 Lemon St, Riverside, CA 92501
Current
Plan review &Inspection services
(951) 955-1833, sshahrouri@rivco.org
County of Los Angeles
Fouad Barakat, Principal Engineer
2020-
4801 E 3rd St, Los Angeles, CA 90022
Current
Plan review services
626-674-9021, fbarakat@dpw.lacounty.gov
City of Redwood City
Christina McTaggart, Building Official
Plan review &Inspection services
1017 Middlefield Rd, Redwood City, CA 94063
Current
(650) 780-7228, cmctaggart@redwoodcity.org
City of San Bruno
Darcy Axiaq, Building Official
2021-
Plan review & Inspection services
567 El Camino Real, San Bruno, CA 94066
Current
(650) 616-7020, daxiaq@sanbruno.ca.gov
City of Tracy
Christopher Morgan, Building Official
2020-
Plan review &Inspection services
333 Civic Center Plaza, Tracy, CA 95376 (209)
Current
831-6415, Christopher.Morgan@CityofTracy.org
City of Burlingame
Rick Caro, Building Official
Plan review &Inspection services
501 Primrose Rd, Burlingame, CA 94010
urre
Current
(650) 558-7260, rcaro@burlingame.org
City of Milpitas
Bill Tott, Building Official
2022-
Plan review &Inspection services
455 E. Calavaras Blvd., Milpitas, CA 95035
Current
(408) 586-3263, btott@ci.milpitas.ca.gov
City of Carlsbad
Jason Pasiut, Chief Building Official
2022-
Plan Review, Inspection and Permit
1635 Faraday Ave, Carlsbad, CA 92008
Current
processing services
(442) 339-2788, jason.pasiut@carlsbadca.gov
City of Del Mar
Karen Brindley, Director of Planning Dept.
2020-
Building Official, Plan Review,
1050 Camino Del Mar, Del Mar, CA 92014
Current
Inspection and Permit processing
(858) 442-2512, kbrindley@delmar.ca.us
services
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Section VIII- Acknowledgements
True North Compliance Services, Inc proposes no exceptions or deviations from the City's
requirements and accepts the City of El Segundo Standard Professional Services Agreement
without exceptions.
True North Compliance Services, Inc. certifies that it is able to provide the insurance coverage
required by the City of El Segundo.
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Isam Hasenin, PE, CBO
President, CBO
Education: M. S. Degree - Civil Engineering
License and Certificates: Licensed Civil Engineer, CBO, Plans Examiner
Select Work Experience:
True North Compliance Services, Inc.- President
Isam serves as Principal/Team Leader and main point contact for True North Compliance. He ensures that services are
delivered in accordance with the Scope of Services established with the client; he recruits and hires staff; he provides
oversight and management of all True North's staff; he manages the firm's rigorous quality control program; he provides
technical and administrative training to staff and clients; assist clients in code adoption, development of policies and
procedures and provide recommendations for alternative solutions and methods of compliance for unique complex code
compliance challenges that don't fit squarely in the prescriptive provisions of the Code.
Bureau Veritas- Chief Operating Officer
Managed the code compliance division with hundreds of local building department clients throughout the U.S. Division;
provided local jurisdictions and agencies with a comprehensive range of municipal services and building department
operations including plan review, inspection and permit processing services and fire and health review services. Clients
include over 200 cities and public agencies throughout the country.
City and County of San Francisco- Director, Chief Building Official
Managed the Department of Building Inspection with a staff of over 400 and an operating budget exceeding $50 million.
Responsible for the plan review and inspection process and code enforcement program for the city. As the Chief Building
Official, led the adoption and local amendment process of the City's construction codes in compliance with state law, set
technical policies and procedures for the application and enforcement of the City's codes, authored code interpretations
and reviewed and acted upon numerous submitted requests for modifications or approvals of alternate materials and
methods to prescriptive code requirements.
Amar Hasenin
Director of Operations
Education: B.S. Degree- Civil Engineering
License and Certificates: Certified Plans Examiner, Building Inspector, Commercial Plumbing, Commercial
Plumbing, Accessibility Plans Examiner and Inspector
Select Work Experience:
True North Compliance Services, Inc.- Director of Operations, Senior Plan Review Engineer
Amar serves as the day-to-day operational and technical manager for True North. He ensures that services are delivered in
accordance with contracts and meeting clients' needs and expectations; He recruits and hires staff, he provides oversight
and management of all True North's staff; He will assign and monitor the workload of staff, quality of reviews and
timeliness of the review process; He manages the firm's rigorous quality control program; He provides technical and
administrative training to staff and clients; He assists clients in code adoption, development of policies and procedures
and provides recommendations for alternative solutions and methods of compliance for unique complex code compliance
challenges. Amar is also a senior -level Plan Reviewer who performs reviews on the entire range of constructions projects,
especially complex buildings such as large mixed -use projects, R&D facilities, hazardous materials, labs, educational uses
and large assembly occupancies.
West Coast Code Consultants- Regional Manager
Amar served as the Southern California Regional Manager for the firm providing building department services to multiple
public agencies throughout the region. He also served as a supervising Plan Reviewer for the Peninsula office of the firm.
He served as in-house plan reviewer in multiple jurisdictions throughout the state including Redwood City and Dana
Point. Amar was also the key plan reviewer of complex and challenging construction projects.
Page 107 of 263
Alex Wu, SE
Senior Structural Engineer
Education: PhD. Degree - Structural Engineering
License and Certificates: Licensed Structural Engineer, CBO,
Select Work Experience:
True North Compliance Services, Inc.- Senior Structural Plan Review Engineer
Alex provides structural plan review for the full range of construction projects including single family/duplex residential
construction, multifamily residential construction, commercial construction, and non -building structures. Review and
evaluate structural construction documents submitted for permit approval from various municipalities utilizing applicable
codes and standards.
KPFF, Inc.- Senior Project Engineer
Provided structural analysis and design for a variety of buildings and structures. Examples of projects designed or peer -
reviewed include: design and construction administration of hospital equipment seismic/gravity design and construction
for Kaiser Hospital; Design of a new 200-foot long pedestrian bridge based on Caltrans specification for California State
University, San Marcos; Peer review of the design of several new multi -story (Up to 13 stories above and 3 levels below
grade) RC shear wall buildings with underground garages for University of California San Diego, North Torrey Pines
Living & Learning Neighborhood; Peer review of renovation/addition design of multi -story RC shear wall buildings for
University of California San Diego and many others.
Gary Ho
Senior Structural Engineer
Education: M.S. Degree- Structural Engineering
License and Certificates: Licensed Structural Engineer, Certified Plans Examiner and Building Inspector
Select Work Experience:
True North Compliance Services, Inc.- Senior Structural Plan Review Engineer
Gary provides structural plan review for the full range of construction projects including single family/duplex residential
construction, multifamily residential construction, commercial construction, and non -building structures. Review and
evaluate structural construction documents submitted for permit approval from various municipalities utilizing applicable
codes and standards.
City and County of San Francisco- Senior Structural Plan Review Engineer
Plan review buildings for all types of construction and occupancy classifications; projects include alternation, addition and
retrofitting of existing buildings, and new constructions ranging from single story to multi -stories tall buildings. Served as
the lead peer review program manager for the Department of Building Inspection. Handled highly complex structural
systems and very tall high-rise buildings.
AGS- Senior Structural Design Engineer
Prepared structural calculations, specifications, and plans for new and retrofitting of commercial and residential buildings.
Reviewed plans for structural compliance. Prepared proposals and presentations of projects to clients. Supervised staff
engineers and designers in preparing calculations, specification, and plans for projects. Provided coordination of projects
between clients, architects, engineers, and contractors. Provided construction support and field inspection.
Page 108 of 263
Soon Cho, PE, CASp
Senior Plan Review Engineer
Education: M.S. Degree - Structural Engineering
License and Certificates: Licensed Professional Engineer, CASp, Certified Plans Examiner and Building
Inspector
Select Work Experience:
True North Compliance Services, Inc.- Senior Plan Review Engineer
Soon provides structural and non-structural plan review for the full range of construction projects including single
family/duplex residential construction, multifamily residential construction, commercial construction, and non -building
structures. He performs plan review of electrical, mechanical and plumbing projects for conformance with the Mechanical
Code, Plumbing Code and National Electrical Code and local ordinances and regulations; provide interpretations of
building codes, State laws and local ordinances to city staff and the public; he performs CASp plan reviews and
inspections and prepare CASp reports as needed.
City of Newport Beach- Senior Plan Review Engineer
Plan check architectural & structural plans for large, medium, & small sized residential & commercial projects. Enforce
all applicable building codes including fire, life safety, and accessibility requirements. Coordinate a smooth process
between clients and the City to ensure great customer service in meeting code requirements per the Building Code.
Advised and interpreted codes to homeowners, business owners, laymen, contractors, architects, and the public; and
coordinated inspection activities and the construction progress with other City departments and outside agencies as
needed. Mentored and supervised colleagues to improve their skills and education by providing technical knowledge.
Robert Chun, PE
Senior Plan Review Engineer
Education: M.S. Degree- Civil Engineering
License and Certificates: Licensed Professional Engineer
Select Work Experience:
True North Compliance Services, Inc.- Senior Plan Review Engineer
Robert provides structural plan review for the full range of construction projects including single family/duplex residential
construction, multifamily residential construction, commercial construction, and non -building structures. Review and
evaluate structural construction documents submitted for permit approval from various municipalities utilizing applicable
codes and standards.
City and County of San Francisco- Senior Plan Review Engineer
Plan review of full range of buildings and structures from single family to complex mixed -use, Tis, R&D and commercial
buildings Advised and interpreted codes to homeowners, business owners, laymen, contractors, architects, and the public;
and coordinated inspection activities and the construction progress with other City departments and outside agencies as
needed. Managed the City's Soft Story Program.
Page 109 of 263
Bachar Kouj ah, PE, CASp
Senior Plan Review Engineer
Education: M.S. Degree - Structural Engineering
License and Certificates: Licensed Professional Engineer, CASp, Certified Plans Examiner and Building
Inspector
Select Work Experience:
True North Compliance Services, Inc.- Senior Plan Review Engineer
Bachar provides structural and non-structural plan review for the full range of construction projects including single
family/duplex residential construction, multifamily residential construction, commercial construction, and non -building
structures. He performs plan review of electrical, mechanical and plumbing projects for conformance with the Mechanical
Code, Plumbing Code and National Electrical Code and local ordinances and regulations; provide interpretations of
building codes, State laws and local ordinances to city staff and the public; he performs CASp plan reviews and
inspections and prepare CASp reports as needed.
City of Irvine- Senior Plan Review Engineer
Plan review of architectural & structural plans for large, medium, & small sized residential & commercial projects.
Enforce all applicable building codes including fire, life safety, and accessibility requirements. Coordinate a smooth
process between clients and the City to ensure great customer service in meeting code requirements per the Building
Code. Advised and interpreted codes to homeowners, business owners, laymen, contractors, architects, and the public; and
coordinated inspection activities and the construction progress with other City departments and outside agencies as
needed. Mentored and supervise colleagues to improve their skills and education by providing technical knowledge.
Areli Sanchez
Plan Review Engineer
Education: B.S. Degree- Civil Engineering
License and Certificates: Certified Plans Examiner
Select Work Experience:
True North Compliance Services, Inc.- Plan Review Engineer
Areli provides structural and non-structural plan review for the full range of construction projects including single
family/duplex residential construction, multifamily residential construction, commercial construction, and non -building
structures. She performs plan review of electrical, mechanical and plumbing projects for conformance with the
Mechanical Code, Plumbing Code and National Electrical Code and local ordinances and regulations; provide
interpretations of building codes, State laws and local ordinances to city staff and the public.
West Coast Code Consultants- Engineering Plans Examiner
Areli performed comprehensive and complete reviews of residential projects, including for Building & Life Safety, M/E/P,
Ca1GREEN, and Energy Conservation Requirements; Review calculations, specifications, and technical reports to
determine compliance with the applicable building codes and standards for different jurisdictions; Conduct structural plan
reviews for residential and commercial projects including single family dwellings, tract homes, high -pile storage racks,
temporary stages, etc.
Page 110 of 263
Kylie Gonsalves, PE
Senior Plan Review Engineer
Education: B..S. Degree — Civil Engineering
License and Certificates: Licensed Professional Engineer
Select Work Experience:
True North Compliance Services, Inc.- Plan Review Engineer
Kylie provides structural and non-structural plan review for the full range of construction projects including single
family/duplex residential construction, multifamily residential construction, commercial construction, and non -building
structures. She performs plan review of electrical, mechanical and plumbing projects for conformance with the
Mechanical Code, Plumbing Code and National Electrical Code and local ordinances and regulations; provide
interpretations of building codes, State laws and local ordinances to city staff and the public.
CSG- Plan Review Engineer
Reviewed Architectural, Structural, Mechanical, Electrical and Plumbing drawings for code compliance and structural
integrity on behalf of various jurisdictions/agencies; Review calculations, specifications, and technical reports to
determine compliance with the applicable building codes and standards for different jurisdictions provided in-house and
over-the-counter review services for the Cities of Redlands and Huntington Beach.
Bryan Montes, EIT
Plan Review Engineer
Education: B.S. Degree- Civil Engineering
License and Certificates: Certified Plans Examiner
Select Work Experience:
True North Compliance Services, Inc.- Plan Review Engineer
Areli provides structural and non-structural plan review for the full range of construction projects including single
family/duplex residential construction, multifamily residential construction, commercial construction, and non -building
structures. She performs plan review of electrical, mechanical and plumbing projects for conformance with the
Mechanical Code, Plumbing Code and National Electrical Code and local ordinances and regulations; provide
interpretations of building codes, State laws and local ordinances to city staff and the public.
Interwest Consulting Group- Engineering Plans Examiner
Performed comprehensive and complete reviews of residential projects, including for Building & Life Safety, M/E/P,
Ca1GREEN, and Energy Conservation Requirements; Review calculations, specifications, and technical reports to
determine compliance with the applicable building codes and standards for different jurisdictions; Conduct structural plan
reviews for residential and commercial projects including single family dwellings, tract homes, high -pile storage racks,
temporary stages, etc.; Serve the City of El Monte as its only in-house plan check engineer performing the aforementioned
duties as well as answering and assisting any inquiries from the public over-the-counter.
Page 111 of 263
Scot Weisse, PE
Senior Plan Review Engineer
Education: B.S. Degree - Structural Engineering
License and Certificates: Licensed Professional Engineer, Certified Plans Examiner
Select Work Experience:
True North Compliance Services, Inc.- Senior Plan Review Engineer
Scot provides structural and non-structural plan review for the full range of construction projects including single
family/duplex residential construction, multifamily residential construction, commercial construction, and non -building
structures. He performs plan review of electrical, mechanical and plumbing projects for conformance with the Mechanical
Code, Plumbing Code and National Electrical Code and local ordinances and regulations; provide interpretations of
building codes, State laws and local ordinances to city staff and the public; he performs CASp plan reviews and
inspections and prepare CASp reports as needed.
City of Ventura- Supervising Plan Check Engineer
Scot managed the plan check and permit counter operations for the city; Plan checked architectural & structural plans for
large, medium, & small sized residential & commercial projects; Enforce all applicable building codes including fire, life
safety, and accessibility requirements; Coordinate a smooth process between clients and the City to ensure great customer
service in meeting code requirements per the Building Code; Advised and interpreted codes to homeowners, business
owners, laymen, contractors, architects, and the public and coordinated inspection activities and the construction progress
with other City departments and outside agencies as needed; Mentored and supervise colleagues to improve their skills
and education by providing technical knowledge; Served as acting building official in the absence of the building official
Alaa Atassi
Plan Review Engineer
Education: M.S. Degree- Civil Engineering
License and Certificates: Certified Plans Examiner and inspector
Select Work Experience:
True North Compliance Services, Inc.- Plan Review Engineer
Alaa provides structural and non-structural plan review for the full range of construction projects including single
family/duplex residential construction, multifamily residential construction, commercial construction, and non -building
structures. He performs plan review of electrical, mechanical and plumbing projects for conformance with the Mechanical
Code, Plumbing Code and National Electrical Code and local ordinances and regulations; provide interpretations of
building codes, State laws and local ordinances to city staff and the public.
West Coast Code Consultants- Engineering Plans Examiner
Alaa Performed plan review of architectural & structural plans for large, medium, & small sized residential & commercial
projects; Enforced all applicable building codes including fire, life safety, and accessibility requirements; Assisted
contractors, architects, engineers and others in the solution of complex structural, mechanical, electrical and related
problems with interpretation of the building codes and ordinances; Maintained cooperation with other departments
concerned with building and related code compliance; Performed structural inspections in the field as required.
Page 112 of 263
Tracy Elliot
Senior Planner
Education: B.A. Urban Studies and Planning- UC San Diego
Select Work Experience:
True North Compliance Services, Inc.- Senior Planner
managing projects from the planning entitlement phase through construction; Perform technical review and evaluation of
a wide variety of land development, subdivision, building permit and use permit applications; Process development
applications in accordance with local policies and ordinances, make recommendations, and enforce mitigation monitoring
and compliance with City ordinances; Prepare written project analyses and reports including identifying appropriate land
use policy, design, fiscal issues and environmental requirements; Conduct site inspections to determine if projects are in
compliance with laws, regulations, conditions of approval, ordinances, and make recommendations regarding changes;
Prepare and update various planning documents such as the City's General Plan, Specific Plans, ordinances, resolutions,
codes, and related planning studies and reports; Provide technical advice and make clear, well organized presentations.
Planning Manager- City of Del Mar
Managed and directed planning activities and operations of the division including Special policy projects; Community
(General) Plan and Zoning Code amendments; Housing Element Updates and Implementation Plan actions, Ordinance
development; Specific Plan preparation; Local Coastal Program Planning; or other duties as assigned.
Senior Planner and Hearing Officer- City of San Diego Development Services Department
As City's Hearing Officer for publicly noticed hearings, addressed testimonies, provided decisions on discretionary
projects (public and private development), made findings, and certified environmental documents.
Directed and managed a team of eight planners and planning intern charged with the review and processing of
discretionary permits and associated building permits for public and private projects including Rezoning and General Plan
Amendments, Planned Development Permits, Site Development Permits, Coastal Development Permit, Conditional Use
Permits, Variances, tentative and final maps, and street vacations and easements.
Edith Gutierrez
Senior Planner
Education: B.A. Psychology- UC San Diego
Select Work Experience:
True North Compliance Services, Inc.- Senior Planner
Assist public agency clients with planning and zoning duties ranging from review of land development projects for
compliance with state and local planning/zoning regulations to preparation of reports and technical documents, reports and
administrative procedures. Process development applications in accordance with local policies and ordinances, make
recommendations, and enforce mitigation monitoring and compliance with City ordinances; Prepare written project analyses
and reports including identifying appropriate land use policy, design, fiscal issues and environmental requirements
Development Project Manager III- City of San Diego Development Services Department
Lead and supervised team managing all cannabis discretionary projects; served as single point of contact, liaison, and
program expert on cannabis projects, municipal code and state regulations; monitored and ensures that the Land
Development Code is in compliance with all local, state, and federal cannabis regulations; prepared and delivered oral and
written presentations to City of San Diego staff, stakeholders, community groups, and decision -makers in public hearings
including the Hearing Officer, Planning Commission, Land Use and Housing Committee, City Council, and the California
Coastal Commission; Assist the Planning Department with cannabis code updates to the San Diego Municipal Code;
managed, created, and updated cannabis submittal requirements and information bulletins; trained staff.
Page 113 of 263
Douglas Evans, FPE
Fire Protection Engineer
Background
Education
Technical expert on all fire protection aspects for the mega -resorts on the Las Vegas
Strip. He has been responsible for malls, atria, theaters, arenas, and mega -resorts, as well
B.S. Degree — Civil
as numerous high-rise residential and office towers. He was also responsible for
Engineering
developing fire protection -related policy statements and guidelines for internal and
CSULA
external use. His experience includes suppression and detection/alarm systems, fire -
resistive construction, exiting, elevators, secondary power supplies, fire testing, fire
Licenses and Certifications
modeling, hazardous materials and the codes/standards requirements that apply to the
• Licensed Fire Protection
specific fire protection aspects. Mr. Evans has published several articles in trade journals
Engineer -CA, NV
and has given a number of professionally related presentations.
• Member, ICC Fire Code
Interpretation Committee
Select Work Experience
• Fellow of Society of Fire
True North Compliance Services, Inc. I Fire -Life Safety Plan Review Lead — 3 years
Protection Engineers
Performs complex fire safety plan review services for a variety of occupancies, including but
(SFPE)
not limited to high rise buildings, malls, atria, theaters, arenas, and mega -resort. Reviews
• Member of NFPA
complex fire modeling and alternates/equivalences (performance -based designs) to
Technical Committee on
prescriptive code requirements, smoke management systems, plastics/ foam plastics as
Smoke Management
building materials, interior finishes, unique interior features, combustible exterior facades,
grease duct enclosures and product listings/applications for use on and within structures.
Clark County I Senior Fire Protection Engineer
Performed complex plan review and conducted field construction inspections for new and
existing buildings, including but not limited to grading plans, fire lane and fire apparatus
access roads, fire alarm and detection systems, fire sprinkler and standpipe systems and
general fire safety. Oversee special construction projects and represent the Fire and building
department to ensure timely completion of plan review and project completion.
Fire Protection Engineer I Design Engineer
Education
M.S. Degree — Fire
Protection Engineering
Worcester Polytechnic
Institute
B.S. Degree - Chemical
Engineering
Oregon State University
Licenses and Certifications
• Licensed Fire Protection
Engineer- CA, TX
• Chartered Engineer in
European Schengen
• Contributor to
International Building
Code Council
Interpretations Committee
• Bilingual (English and
Spanish)
Scot Deal, FPE
Fire Protection Engineer
Background
Technical expert on all fire protection aspects for complex project. His experience includes
suppression and detection/alarm systems, fire -resistive construction, exiting, elevators,
secondary power supplies, fire testing, fire modeling, hazardous materials and the
codes/standards requirements that apply to the specific fire protection aspects. Some of his
areas of specialization include: alternates/equivalences (performance -based designs) to
prescriptive code requirements, smoke management systems, plastics/ foam plastics as
building materials, interior finishes, unique interior features, combustible exterior facades,
grease duct enclosures and product listings/applications for use on and within structures.
Select Work Experience
True North Compliance Services, Inc. I Senior Fire Protection Engineer- 3 years
Performs complex fire safety plan review services for a variety of occupancies, including but
not limited to high rise buildings, malls, atria, theaters, arenas and mega -resort. Reviews
complex fire modeling and alternates/equivalences (performance -based designs) to
prescriptive code requirements, smoke management systems, plastics/ foam plastics as
building materials, interior finishes, unique interior features, combustible exterior facades,
grease duct enclosures and product listings/applications for use on and within structures.
$24 Billion Metro Project I Riyadh Metro Project, Saudi Arabi
Suggest FEED strategies, templates for Alternative Methods approach, Risk evaluation of
combustible materials, Hazard likelihoods and local tolerance level, Identify deviations from
Employer's Requirements and prescriptive codes, Value engineering.
Page 114 of 263
Gabriel Reza
Fire, Life- Safety Plan Reviewer
Education: B.S. Degree — Urban Planning
License and Certificates: Certified Fire Inspector, Emergency Response, Fire Safety Officer
Select Work Experience:
True North Compliance Services, Inc.- Fire, Life -Safety Plan Reviewer
Performs complex fire safety plan review services for a variety of occupancies, including but not limited to public college
campuses, mid and high rise buildings, storage buildings, hazardous and high pile storage, multi -family residential use
and solar/PV in both new and existing buildings. Reviews blueprints for construction projects, including but not limited to
grading plans, fire apparatus access roads, fire alarm and detection systems, fire sprinkler and standpipe systems, and
general fire safety. Conducts inspection and testing of fire detection systems including fire sprinklers, fire alarm,
standpipe, and wet chemical systems.
City of Glendale- Fire Science Degree, Senior Fire Safety Specialist
Conduct advanced and complex project and blueprint plan review for new construction projects, tenant improvements, fire
apparatus access, hazardous material storage and fire detection and fire protection systems; Interpret, apply, and enforce
all applicable codes and standards including: Title's 8, 19/24, CA. Fire, Building and Mechanical Codes, CA. Health and
Safety Code and NFPA codes; Sampled and tested hazardous and industrial waste; Performed new construction
inspections abiding by standardized methods; Conducted fire prevention training activities for fire department operations;
Prepared and maintained precise reports following record -keeping procedures.
Sergio Perreira
Fire, Life- Safety Plan Reviewer
Education: Fire Prevention Officer
• License and Certificates: Automatic Fire Alarm -Association Fire Alarm Testing & Inspection, California State Fire
Academy Hydraulics for Fire Sprinklers, National Fire Academy -Management of Fire Prevention Programs, National Fire
Academy -Evaluating Performance Based Designs, National Fire Sprinkler -Association Sprinkler Design Residential to High -
Rise
Select Work Experience:
True North Compliance Services, Inc.- Fire, Life -Safety Plan Reviewer
Performs complex fire safety plan review services for a variety of occupancies, including but not limited to public college
campuses, mid and high rise buildings, storage buildings, hazardous and high pile storage, multi -family residential use
and solar/PV in both new and existing buildings. Reviews blueprints for construction projects, including but not limited to
grading plans, fire apparatus access roads, fire alarm and detection systems, fire sprinkler and standpipe systems, and
general fire safety. Conducts inspection and testing of fire detection systems including fire sprinklers, fire alarm,
standpipe, and wet chemical systems.
City and County of San Diego- Supervisor of Plan Review & Inspection for Fire Prevention Office
Supervise and train inspectors in plan check of building plans and fire protections system, including fire alarm systems,
smoke control, fire pumps, sprinklers, kitchen suppression system, spray paint booths, clean agent systems, fixed and
semi -fixed suppression systems for tank farms, standpipe systems including high-rise standpipes. Responsible for
supervising inspection teams and approving occupancy of all high-rise construction in previous 15 years and other major
projects including the San Diego Convention Center expansion, Petco Park, San Diego County Jail, and airport expansion.
Provided solutions for complex problems such as: City Administration Building, Sun Road high-rise, Petco Park, Grant
Hyatt, and Hilton explosion.
Page 115 of 263
Timothy M. Shell, PE
Senior Civil Engineer
Education: B.S. Degree - Civil Engineering
License and Certificates: Licensed Civil Engineer
Select Work Experience:
True North Compliance Services, Inc.- Senior Civil Engineer
Review engineering cost estimates; storm water projects; Compliance with Current NPDES Permits; Water Quality
Management Plans; transportation projects, grading plans and other assignments as necessary. Tim prepares, implements,
and manages capital improvement plans and prepares plans, specifications and cost estimates for variety of municipal
projects. He also serves as project manager or construction manager for municipal projects.
City of Vista- Principal Engineer
Manages consultant and construction contracts for the city's Capital Improvement Program, serving the Streets Section of
the Public Works Department, the Parks and Recreation Department, and the Sanitation and Stormwater Sections of the
Public Works Department. Prepares plans, specifications, and estimates for variety of municipal public works projects, for
transportation, drainage, parks, and facilities.
San Diego County Water Authority- Senior Civil Engineer
Managed consultant and construction contracts for large waterworks facilities providing wholesale water supplies to
member agencies in San Diego County. Provided studies, reports, and designs for System Operation upgrades and
modifications.
Jamal Naj i, PE
Senior Civil Engineer
Education: B.S. Degree- Civil Engineering
License and Certificates: Licensed Civil Engineer
Select Work Experience:
True North Compliance Services, Inc.
Civil Engineer
Jamal leads major reviews for the team; he provides quality control and technical support to our team; he performs
complex plan review of improvement plans, documents, and technical studies including: Rough and Precise Grading
Plans; Wet Utility Plans (e.g. Sewer, Water, Recycled Water, Storm Drain); Street Improvement Plans; Hydrology Studies
and Hydraulic Calculations; Water Quality Management Plans (WQMPs); Water Quality reports; Erosion Control Plans
and Engineering Cost Estimates; Reviews studies and inspects wastewater facilities, sewer lines, flood control channels
and building projects and performs feasibility studies for wastewater treatment plants and pump stations.
City of Chula Vista — Department of Public Works
Associate Civil Engineer
Wastewater Management
Project Manager for capital improvement projects that included pipe rehabilitation projects using micro -tunneling, pipe
bursting, pipe lining and slip -lining technologies; Managed and coordinated Industrial Waste Program with the City of
San Diego Wastewater Pretreatment Program; Prepared Requests for Proposal and executed contracts for designing Salt
Creek Sewer Trunk project (over $20 million project); coordinated and managed sewer capacity agreements between the
City of Chula Vista and the County of San Diego.
Land Development
Reviewed subdivision, grading and street improvement plans in accordance with the State of California Subdivision Map
Act, and the City of Chula Vista and County of San Diego ordinances and policies; Performed field review and prepared
conditions for Tentative Parcel Map Resolution; Established an inspection program on borrow pit operations in the
County of San Diego.
Page 116 of 263
Hassan Itani, PE
M/P Plan Review Engineer
Background
Hassan is a highly qualified plan review engineer and design engineer with over 8 years of
Education
experience in the review and design of heating, ventilation, and air conditioning (HVAC),
B.S. Degree — Mechanical
plumbing systems for compliance with local and state codes and energy standards. He has
Engineering
knowledge and experience in large scale alternative energy generation plants. Hassan has a
California State Polytechnic
strong background in project management and evaluation of existing HVAC/MEP systems.
University, Pomona
Select Work Experience
Licenses and Certifications
True North Compliance Services, Inc. I Mechanical/Plumbing Plan Review Engr. — I year
Provide plan review and field investigations for compliances with mechanical and plumbing
• Licensed Engineer,
codes and standards and review of energy compliance documents (Title 24) for wide range
Mechanical
of construction projects ranging from residential additions to new high-rise buildings, hotels,
malls, large public facilities, hazardous occupancies, R&D, and Biotech Facilities.
• ICC -Certified
City of Los Angeles I Mechanical Engineering Associate II
Mechanical Plans
Review of plumbing, mechanical, heating, ventilation, and air-conditioning (HVAC), as well
Examiner
as electrical building plans of commercial, multi -family and industrial for compliances with
mechanical, plumbing, and electrical codes, and standards. Review of energy compliance
documents. Provide information on codes and regulations to engineers, architects, and
contractors. Resolve issues between the field inspectors and contractors. Perform
calculations for ventilation, mechanical equipment, piping, wiring, and load verifications.
Boeing I Fleet System Engineer
Applied Medical I Mechanical Engineering Intern
Education
B.S. Degree — Mechanical
Engineering
San Diego State University
Licenses and Certifications
• Licensed Engineer,
Mechanical
• ICC -Certified
Mechanical Inspector
M
Ali Soheili, PE
M/P Plan Review Engineer
Background
Ali is a hi hl ualified lan review en ineer and desi n en ineer with over 25 ears of
elYq p g g g Y
experience in the review and design of heating, ventilation, and air conditioning (HVAC),
plumbing systems for compliance with local and state codes and energy standards. He has
knowledge and experience in large scale alternative energy generation plants. Ali has a
strong background in project management and evaluation of existing HVAC/MEP systems.
He is a registered professional mechanical engineer and was a member of ASHRAE and
American Association of Plumbing Engineers (ASPE).
Select Work Experience
True North Compliance Services, Inc. I Mechanical/Plumbing Plan Review Engr. — 2 yrs
Provide plan review and field investigations for compliances with mechanical and
plumbing codes and standards and review of energy compliance documents (Title 24) for
' wide range of construction projects.
City of Portland I Mechanical Plan Review Engineer
Review of plumbing, mechanical, heating, ventilation, and air-conditioning, as well as
electrical building plans of commercial, multi -family and industrial for compliances with
mechanical, plumbing, and electrical codes, and standards.
City of San Diego I Associate Plan Review Engineer
As a mechanical plan review, job duties included review of mechanical and plumbing plan
for multifamily buildings, hotels, and all type of commercial buildings. In addition, assist
city inspector with technical questions and day to day field issues for HVAC and
plumbing.
City of San Diego I Mechanical Consulting Engineer
Page 117 of 263
Page 118 of 263
CITY OF EL SEGUNDO
CALIFORNIA
Proposal
Building Plan Check and/or
Inspection Services
RFP No. 23-01
May 11, 2023
W
AqO/WILLDAN
May 11, 2023
City of El Segundo
City Clerk's Office
350 Main Street
EI Segundo, CA 90245
Subject: Building Plan Check and/or Inspection Services
RFP No. 23-01
Willdan Engineering is pleased to present this proposal to the City of El Segundo to provide building plan
check and/or inspection services to the City. Willdan has been a consistent industry leader for more than
59 years providing all aspects of municipal and infrastructure engineering, including building and safety,
public works, public financing, planning, and construction management services.
While our exceptional services are presented in this response, listed below are reasons why Willdan is
uniquely qualified to provide these services to the City of El Segundo.
Demonstrated Competence — Willdan Engineering presently provides building and safety services to a
vast number of jurisdictions throughout California. In this capacity, we provide a full range of services
including Building Official services, building and safety plan review, permit issuance, inspection, and
code enforcement. Willdan provides similar services to local jurisdictions including County of Los
Angeles, City of Hermosa Beach, City of Rolling Hills Estates, City of Glendora, City of Cudahy, City of
La Puente, and other municipalities. We are familiar with the area and the expectation for quality
customer service to the community and residents.
■ Proximity to City Hall — Willdan's team will be managed and coordinated through our local
Industry office, approximately 30 miles from the City's office — making Willdan conveniently
located and responsive to the City's requests.
■ Electronic Plan Review — Willdan Engineering offers electronic plan review which reduces foot
traffic at City Hall and significantly expedites review as well as reduces shipping and printing costs
for the applicant while promoting a paperless environment at no additional cost to the City or
permit applicants.
■ CASp Certified Inspectors and Plans Examiners — Willdan Engineering can provide CASp certified
specialists to the City, as required by Senate Bill No. 1608, specifically CHAPTER 549.
■ Quick Turnaround Times. Willdan has a reputation of providing quality and accurate plan review
in a timely manner. We understand that time is of critical importance to the City and to the
development community. We are dedicated to meeting normal and "expedited" turnaround
deadlines.
■ Customer Service — Our approach to user-friendly customer service specifically results in reduced
number of plan review rechecks and has allowed us to meet the required plan check turnaround
time standards of the City.
562.908.6200 1 800.499.4484 1 fax: 562.695.2120 1 13191 Crossroads Parkway North, Suite 405, Industry, California 91746-3443 1 www.willdan.com
Page 120 of 263
May 11, 2023
Page 2
Mr. Patrick Johnson, PE, CBO, Director of Building and Safety, is authorized to contractually bind Willdan
and will serve as Principal -In -Charge. Mr. Pete Goodrich will serve as Project Manager will oversee all
day-to-day services provided to the City and can be reached as shown below:
Mr. Patrick Johnson, PE, CBO
Mr. Pete Goodrich, CBO
Director of Building and Safety
Senior Project Manager
Willdan Engineering
Willdan Engineering
13191 Crossroads Parkway North, Suite 405
13191 Crossroads Parkway North, Suite 405
Industry, CA 91746
Industry, CA 91746
(909) 915-4361
(909) 262-8612
pjohnson@willdan.com
pgoodrich@willdan.com
As demonstrated in our proposal, our team possesses the skill and experience required to address the
City's needs. This proposal shall remain valid for ninety (90) days from the due date. We look forward to
providing services to the City of El Segundo and its community.
Respectfully submitted,
WILLDAN ENGINEERING
Patrick Johnson, PE, CBO
Director of Building and Safety
910005/W W.00.20/P23-082_24212
4NVCOMPREHENSIVE.
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FirmExperience.......................................................................................................................................1
ProjectTeam............................................................................................................................................7
ProjectApproach...................................................................................................................................13
ProhibitedContracts..............................................................................................................................19
Costof Services...........................................................................................................................20
Appendix
Resumes
COMPREHENSIVE.
INNOVATIVE.
TRUSTED.
Page 122 of 263
Willdan has been providing Building and Safety services to municipalities, universities, tribal entities
and other jurisdictions for more than 45 years. Our plan review staff is comprised of registered
engineers, certified architects and ICC certified plans examiners. They maintain current certifications
and attend classes on a regular basis to keep up with industry standards and code changes.
SUMMARY OF RELEVANT CLIENTS
The table below provides a list of our key personnel and relevant on -call experience that make Willdan
exceptionally qualified to provide similar services to the City of Hermosa Beach.
Contact: Angela Crespi, 310-318-0201
Contract Value: Key Team Members: Start & End Dates:
$175,000 Pete Goodrich 2022 to Present
Work Description: On -Call Building & Safety Staff Augmentation
Contact: Evan Zeisel 714-744-7201
Contract Value: Key Team Members: Start & End Dates:
$190,000 Pete Goodrich 2021 to Present
Work Description: On -Call Building Plan Check and Building Inspections
Contact: James Caro, 909-395-2172
Contract Value: Key Team Members: Start & End Dates:
$350,000 Patrick Johnson, Pete Goodrich 2021 to Present
Work Description: On -Call Building Plan Check, Building Inspections, and Permit Technicians
Contact: David Collett, 626-852-4800
Contract Value: Key Team Members: Start & End Dates:
$50,000 Patrick Johnson, Pete Goodrich 2022 to Present
Work Description: On -Call Building Plan Check, Building Inspections, and Permit Technicians
40/COMPREHENSIVE.
INNOVATIVE.
TRUSTED.
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Page 123 of 263
CURRENT CONTRACTS
The following is a list of our current Building and Safety Services contracts for California municipalities
and jurisdictions similar to the services requested.
CLIENT
CONTACT INFORMATION
DATES OF SERVICES
City Clerk
City of Avenal, CA
2015
— Present
559.386.5782
Chief Building Official
City of Bakersfield, CA
2012
— Present
661.326.3720
Community Development Director
City of Banning, CA
2019
— Present
951.922.3131
Community Development Director
City of Beaumont, CA
2011—
Present
951.572.3212
City of Big Bear Lake, CA
City Manager
2011—
Present
909.866.5832
Development Services Director
City of Coachella, CA
2017
— Present
760.398.3102
Building Official
City of Coalinga, CA
2007
— Present
559.935.1533
City Building Official
City of Colton, CA
2003
— Present
909.370.5079
City of Colusa, CA
City Manager
2013
— Present
458-5890
City Manager
City of Cudahy, CA
2012
— Present
323.773.5143
Building Official
City of Glendora, CA
2022 -
Present
626.852.4800
Deputy City Manager
City of Hermosa Beach, CA
2022
— Present
310.318.0201
Community Development Director
City of Desert Hot Springs, CA
2019
— Present
760.329.6411
Building Official
City of Dinuba, CA
2017
— Present
559.591.5924
Building Official
City of Eastvale, CA
2022 -
Present
951.703.4458
Facilities Department
CSU Monterey Bay
2011—
Present
831.582.3000
Facilities Department
CSU San Jose
2013
— Present
408.924.5980
Facilities Department
CSU Sonoma
2010
— Present
707.664.2947
Facilities Department
CSU Sacramento
2011—
Present
916.278.6296
Facilities Department
CSU Fresno
2008
— Present
209.278.2457
Chief Building Official
City of Fontana, CA
2013
— Present
909.350.7640
Building Official
City of Glendora, CA
2022 -
Present
626.852.4800
CSU Los Angeles
Project Manager
2021—
Present
323.481.1645
COMPREHENSIVE.
INNOVATIVE.
Page 12
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Page 124 of 263
CLIENT
CONTACT INFORMATION
DATES OF SERVICES
Community Development Director
City of Goleta, CA
2011—
Present
805.961.7552
Community Development Director
City of Grand Terrace, CA
2013 —
Present
909.825.3825
Building Department
County of Glenn, CA
2010 —
Present
530.934.6546
Chief Building Official
City of Highland, CA
1994 —
Present
909.864.6861
Chief Building Official
City of Indian Wells, CA
2015 —
Present
760.776.0230
Assistant Planner
City of Kerman, CA
2018 —
Present
559.846.9386
Dev Program Analyst
City of Laguna Woods, CA
2018 —
Present
949.639.0561
Chief Building Official
City of Long Beach, CA
2014 —
Present
562.570.6555
Community Development Director
City of Loma Linda, CA
2013 —
Present
909.799.2800
Community Development Director
City of La Puente, CA
2010 —
Present
626.855.1500
Chief Planner
County of Lassen, CA
2012 —
Present
530.251.8269
City Services Director
City of Lindsay, CA
2006 —
Present
559.562.7102
Chief Building Official
City of Moreno Valley, CA
2013 —
Present
951.413.3000
March Joint Power Authority,
Planning Director
2013 —Present
Riverside, CA
951.656.7000
Morongo Band of Mission
Construction Director
2012 —Present
Indians
951.849.4697
Sr. Plans Examiner
City of Murrieta, CA
2019 —
Present
951.461.6054
Chief Building Official
City of Norco, CA
2013 —
Present
951.735.3900
Chief Building Official
City of Ontario, CA
2021—
Present
909.395.2172
Building Official
City of Orange, CA
2020 —
Present
714.744.7201
Land Development
County of Orange, CA
2013 —
Present
714.667.8800
City of Orange Cove, CA
Interim City Manager
2017 —
Present
559.626.4488
Chief Building Official
City of Palm Desert, CA
2009 —
Present
760.346.0611
Community Development Director
City of Parlier, CA
2017 —
Present
559.696.3545
Public Works Department
County of Los Angeles, CA
2020 —
Present
626.458.5100
Community Development
County of Placer, CA
2012 —
Present
530.745.3000
40/COMPREHENSIVE.
INNOVATIVE.
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Page 125 of 263
CLIENT
CONTACT INFORMATION
DATES OF SERVICES
Dir of Building & Safety
City of Rancho Cucamonga, CA
2022 —
Present
909.774.4217
Chief Building Official
City of Redlands, CA
2012 —
Present
909.798.7536
Dir. Development Services
City of Ridgecrest, CA
2017 —
Present
760.499.5072
Dir. of Building & Safety
County of Riverside, CA
2013 —
Present
951.955.1000
City of Rolling Hills, CA
City Manager
2012 —
Present
310.377.1521
Dir of Planning
City of Rolling Hills Estates, CA
1989 —
Present
310.377.1577
Community Development
City of San Bernardino, CA
1986 —
Present
909.384.5057
Community Development Director
County of San Bernardino, CA
2013 —
Present
909.387.4700
Chief Building Official
City of San Luis Obispo, CA
2013 —
Present
805.781.7100
Community Development Director
City of Sierra Madre, CA
1992 —
Present
626.355.4239
Chad Delgado
Soboba Tribe
2017 —
Present
951.665.1000
Building Department
City of Solvang, CA
2020 —
Present
805.688.5575
City of Tustin, CA
Asst Dir Comm. Dev.
2017 —
Present
714.573.3106
City of Waterford, CA
City Manager
2019 —
Present
209.874.2328 x103
Chief Building Official
UC Riverside
2018 —
Present
951.827.1382
COMPANY OVERVIEW
Willdan, founded in 1964, is a leading nationwide provider of professional
consulting and technical services. The primary markets Willdan serves are:
electric energy consulting; infrastructure planning and engineering; and
economic and financial consulting. The company serves these three
complementary markets through its divisions — engineering services (Willdan
Engineering), energy efficiency services (Willdan Energy Solutions), and public
finance services (Willdan Financial Services. Willdan has a reputation for
delivering high -quality projects on time and within budget. Rooted in
0© $429Million
u
NASDAQ:
WLDN
Willdan s corporate culture is Its focus on quality customer service. The
company has more than 1,500 employees, including licensed engineers, program and construction
managers, financial analysts, planners, and other skilled professionals. Willdan benefits from well -
established relationships with local and state government agencies, investor -owned and municipal
utilities, and private sector commercial and industrial firms throughout the United States. Today,
Willdan's employees operate out of multiple offices located throughout the United States. We have
supported implementation of community visions through engineering, construction management,
NVCOMPREHENSIVE.
INNOVATIVE.
TRUSTED.
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Page 126 of 263
inspection, planning, building safety, and staff augmentation services. Willdan has completed various
types of projects for over 90 percent of the cities and counties in California.
Willdan Engineering (Willdan), a California Corporation founded in 1964, is part of Willdan Group, Inc.
(WGI), a NASDAQ publicly traded Delaware Corporation and nationwide firm serving numerous public
agencies and private sector clients. Founded in 1964 and headquartered at 2401 E Katella Avenue,
Anaheim, California, 92806, Willdan was originally established as a civil engineering firm specializing in
providing solutions for our public agency clients. Since that time, we have evolved into a professional
consulting firm offering a broad array of services that allows us to provide a comprehensive and
integrated approach to our clients' planning, engineering, financial, economic, public facility, public
safety, and energy sustainability solutions.
Throughout our 59-year history, Willdan has sustained a consistent healthy financial performance.
Willdan has the financial strength and wherewithal to complete all projects we undertake. This is due,
in part, to a respected reputation in the municipal engineering industry for providing timely, cost
effective, innovative engineering solutions that exceed our client's expectations and for providing
exceptional customer service to our many clients. The firm has the resources and appropriate staffing
to perform and complete all contractual project obligations.
Willdan possesses expertise in most facets of the public sector marketplace. The varied experience and
background of our staff experience is an added value of our services. No other firm matches Willdan's
combined breadth of directly relevant technical and operational expertise and depth of experience.
Willdan's corporate -wide capabilities include a full range of civil and structural engineering, land
planning, financial and economic consulting, geology and
geotechnical engineering, environmental health and safety, and
energy efficiency solutions consulting services.
Willdan offers the full scope of services detailed in the City's
RFP. With over 200 licensed professionals and technical staff,
Willdan brings the depth of resources, staff, and experience to
provide building plan checking and/or inspection services for
virtually any project for the City.
FINANCIAL STABILITY
Throughout our 59 years in business, Willdan has maintained a
strong balance sheet with the financial and staffing resources to
perform and complete all contractual obligations. We have
continued to grow to better serve our clients by offering an
expanding range of municipal services. Financial information,
including information on revenue, earnings, and cash flow, are
issued quarterly, and can be found at www.willdan.com. The
following claims do not affect Willdan's ability to provide the
proposed services.
0 Redding
Roseville
Elk Grove
San Francisco \
Fresno
Los Angeles
Ventur
Industry %
San Bernardino
Anaheim
Temecula
teB /GorPoro
Carlsbad
GeotechnicoQ
San Diego
NA/COMPREHENSIVE.
INNOVATIVE.
TRUSTED.
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Page 127 of 263
ORGANIZATION CHART
President / CEO
Director of Building Director of Director of Construction Director of Design Director of Business
and Safety City Engineering Management Engineering Director of Planning Development
Deputy Di rector eput Deputy Director Deputy Director Dy Director Deputy Director
Deputy Director Deputy Director
COMPREHENSIVE.
INNOVATIVE.
TRUSTED.
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Page 128 of 263
Mr. Patrick Johnson is Director of Willdan's Building and Safety Division. As the
Principal -in -Charge, Mr. Johnson is responsible for overseeing all Community
:a
Development services company wide as well as providing structural and non-
structural plan review. He has attended code and seismic application seminars
and has received his Master of Engineering degree, specializing in structures, from
California State Polytechnic University. Mr. Johnson has served as a forensic
engineer responsible for justifying probable causes of structural damage caused by
expansive soils. He has also provided Building Official Services to the City of Loma Linda, City of
Highland, City of Banning, City of Big Bear Lake, City of Rancho Mirage, and March JPA.
Mr. Pete Goodrich, CBO, is our proposed Project Manager for Building and Safety
Services. He has 36 years of experience in Building and Code Enforcement. Mr.
^ e Goodrich is a Certified Plans Examiner, Certified Accessibility Specialist, Certified
Building Inspector, Certified Combination Inspector, and Certified Residential
Combination Inspector. He is highly qualified to manage Building Division activities,
Field Inspection and Code Enforcement, and Plan Check and counter operations, as
well as manage projects. Mr. Goodrich has provided outstanding Building and Safety
Services for the cities of Orange, Chino, La Puente, Laguna Nigel, Laguna Woods, Needles, Rolling Hills,
San Bernardino, Tustin, and the University of Irvine.
We recognize that the City's departmental workload fluctuates. Willdan hires professionals in three
categories — full-time, modified full-time, and part-time. Part-time staff may work up to 40 hours per
week. All services will be provided from our local City of Industry office, with additional resources
employed company -wide as necessary. No subcontractors will be employed for these services to the
City. Individual resumes are located in the Appendix herein.
STAFF
Name/Title Registrations/Certifications
Patrick Johnson, PE, • Civil Engineer, California No. CE#67960
CBO • Civil Engineer, Arizona No. 50435
Director/Project • Civil Engineer, Colorado No. 43704
Manager • ICC Plans Examiner
• ICC Building Inspector
Office of Record: San • ICC Building Official
Bernardino
Pete Goodrich, CBO . ICC Certified Bldg. Official
Sr. Project Manager, . ICC Certified Residential Bldg. Inspector
Building Services . ICC Certified Combination Bldg. Insp.
• ICC Certified Plans Examiner
Office of Record: .ICC Certified Building Official
Industry . SCACEO, Basic Certification
• SCACEO, Intermediate Certification
• SCACEO, Advanced Certification
• SCACEO, Supervisor Certification
• P.C. 832 Certification
Service Provided
Director of Building & Safety
Project Management
Project Manager: Certified Building
Official, Certified Plans Examiner,
Certified Accessibility Specialist,
Certified Building Inspector, Certified
Combination Inspector, and Certified
Residential Combination Inspector.
N&/COMPREHENSIVE.
INNOVATIVE.
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Page 129 of 263
STAFF
Name/Title
Registrations/Certifications
Service Provided
Juliet DeMoss, PE
• Masters in Structural Engineering University
Building Plan Review: Structural design
Plan Check Engineer
of Southern California
and analysis, commercial, accessibility,
• Bachelor's in Civil Engineering, University of
and residential plan checking, structural
Office of Record:
Washington
calculation review, exceptional
Anaheim
. ICC Building Official
customer service, and building and
• ICC Certified Plans Examiner
municipal code enforcement.
Ted Beckwith, PE, SE
• Registered Structural and Civil Engineer
Building Plan Review:
Plan Check Engineer
• ICC Certified Building Official
Structural, architectural, plumbing,
• ICBO and ICC Certified Plans Examiner
mechanical, electrical, energy,
Office of Record: San
accessibility, green building, fire life -
Bernardino
safety.
Stefan Choise, PE
. BS, Architectural Engineering, California
Building Plan Review: Structural design
Plan Check Engineer
Polytechnic State University, San Luis obispo,
and analysis, commercial, accessibility,
CA
and residential plan checking, structural
Office of Record:
•Registrations/ Certifications
calculation review, exceptional
p
Anaheim
• Professional Engineer, California #82816
customer service, and building and
• ICC Certified Plans Examiner
municipal code enforcement.
• ICC Certified Fire Sprinkler Plan Examiner
Rouhi EI-Rabaa, PE,
California Professional Engineer, CE#92565
Building Plan Review:
CASp
ICC Plans Examiner
Structural, architectural, plumbing,
Plan Check Manager
• CASp Certified
mechanical, electrical, energy,
accessibility, green building, fire life -
Office of Record:
safety.
Industry
Daren Raskin, PE, CBO
California Professional Engineer, CE#57577
Building Plan Review: Structural,
Plan Check Engineer
ICC Plans Examiner
architectural, plumbing, mechanical,
• ICC Building Official
electrical, energy, green building,
Office of Record: Home
accessibility, residential, and
Office - TX
commercial.
Aaron Cowen, PE
California Professional Engineer, CE#58878
Building plan review: Structural design
Plan Check Engineer
. ICC Plans Examiner
and analysis, commercial, accessibility,
and residential plan checking, structural
Office of Record:
calculation review, exceptional
Anaheim
customer service, and building and
municipal code enforcement.
Arne Lovnaseth, CASp
• California Licensed Architect
Building Plan Review:
Plan Check Architect
• CASp Certified
Architectural, plumbing, mechanical,
• ICC Plans Examiner
electrical, energy, accessibility, green
Office of Record: San
building, fire life -safety.
Bernardino
Dominick Taliulu, EIT
• ICC Plans Examiner
Building Plan Review:
Plans Examiner
• EIT Certification
Architectural, plumbing, mechanical,
electrical, energy, accessibility, green
Office of Record: San
building, fire life -safety.
Bernardino
Ryan Miller, EIT
• EIT Certification
Building Plan Review:
Plans Examiner
Architectural, plumbing, mechanical,
electrical, energy, accessibility, green
building, fire life -safety.
COMPREHENSIVE.
INNOVATIVE.
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STAFF i
Name/Title Registrations/Certifications Service Provided
Office of Record: San
Bernardino
Ehab Barakat • ICC Plans Examiner
Plans Examiner • ICC Building Inspector
Office of Record: San
Bernardino
Daniel Crawford, CASp,
CBO
Plans Examiner
Office of Record: San
Bernardino
Corrie D. Kates, CBO
Building Official
Office of Record: San
Bernardino
Steven D. Raney, CASp,
CBO
Building Official
Office of Record: San
Bernardino
• College of the Desert, Palm Desert, CA, AA,
Construction Management, AA, Business
Supervision & Management
• Certified Access Specialist CASp-#276
• ICC Plans Examiner
• ICC Commercial Building Inspector
• ICC Residential Building Inspector
• ICC Residential Electrical Inspector
• California General Building Contractor
• PC832 Level III Certification
• Master of Public Administration and Real
Estate Finance, University of Southern
California
• BS, Public Administration and Urban and
Regional Planning & Architecture, University
of Southern California
• ICC Building Official
• BS, Management, Northern Arizona
University
• BS, Building Code/Public Administration,
Central Michigan University
• Certified Access Specialist (CASp), #519
• Certified Building Official
• Combination Building Inspector
• Building Plans Examiner
• Building Code Specialist
• Commercial/Residential Electrical Inspector
• Commercial/Residential/Plumbing Inspector
• Commercial/Residential/Mechanical
Inspector
• California Combination Inspector
• Structural Masonry Special Inspector
• Accessibility Inspector/Plan Reviewer
• Disaster Response Inspector/Work —CA
Governor's OES (SAP)
• FEMA ICS 100/700
• PC 832
• 2018 RT-130 (CALFire)
Building Plan Review:
Architectural, plumbing, mechanical,
electrical, energy, accessibility, green
building, fire life -safety.
Building Plan Review: Architectural,
plumbing, mechanical, electrical,
energy, accessibility, green building, fire
life -safety.
Building Official: Responsible for
managing the building and safety
department. In charge of building
administration, processing of complex
Building Code issues and dispute
resolution.
Building Official: Responsible for
managing the building and safety
department. In charge of building
administration, processing of complex
Building Code issues and dispute
resolution.
COMPREHENSIVE.
INNOVATIVE.
,*"TRUSTED.
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Page 131 of 263
STAFF
Name/Title
Registrations/Certifications
Service Provided
John Hartley, CBO
• Certified Building Official, ICC - #530130
Building Inspector: Residential,
Senior Building
• Certified Plans Examiner, ICC #530130
commercial, and industrial plan review,
Inspector
• Certified Building Inspector, ICC #530130
inspections, and building code
• Certified Code Enforcement Officer,
requirements
Office of Record:
California Association of Code Enforcement
Industry
(CACEO)
• Post -Disaster Safety Officer
Jordan Wiley
• AA, Business Administration, Saddleback
Building Inspector: Building inspection,
Building Inspector
College
code enforcement
• Certificate of Construction Principles,
Office of Record:
Anaheim, CA
Anaheim
• ICC -Commercial Building Inspector
• ICC -Residential Building Inspector
• ICC -Building Inspector
• ICC -Certified Building Official
• ICC -Fire Plans Examiner
• ICC -Commercial Plumbing Inspector
• ICC -Commercial Mechanical Inspector
• ICC -Accessibility Inspector/Plans Examiner
• ICC -Building Plans Examiner
• ICC -Building Code Specialist
• ICC -Permit Technician
• ICC -Permit Specialist
• ICC -Certified Fire Marshal
• ICC -Fire Inspector I
• ICC -Fire Inspector II
• ICC -Fire Code Specialist
• ICC -Plumbing Plans Examiner
• ICC -Mechanical Plans Examiner
Anthony G. Weimholt,
• AA, Cerritos Community College, Cerritos,
Building Inspector: Building inspection,
CBO, CASp
California
code enforcement
Building Inspector
• CABO, ICC, Certified Building Official No.
2203
Office of Record:
• ICC Certified Plans Examiner No. 0831215-60
Industry
• ICC, Certified Building Inspector No.
0831215-10
• ICC, Certified Mechanical Inspector No.
0831215-40
• ICC, Certified Plumbing Inspector No.
0831215-34
• DSA, Certified Access Specialist No. 134
• Affiliations
• International Code Conference (ICC)
• California Building Officials (CALBO)
• International Association of Electrical
Inspectors (IAEI)
• National Fire Protection Association (NFPA)
• International Associating of Plumbing &
Mechanical Officials (IAPMO)
40/COMPREHENSIVE.
INNOVATIVE.
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Page 132 of 263
STAFF
Name/Title
Registrations/Certifications
Service Provided
• Norwalk Coordinating Council
• ICC LA Basin Chapter
• ICC Orange Empire Chapter
Ramon Beltran, Jr.
• Construction Technology, Coastline
Building Inspector: Complex
Senior Building
Community College, Garden Grove, CA
inspections for mix -use occupancies,
Inspector
• Inspection Technology, Fullerton College,
high-rise tenant improvements, multi -
Fullerton, CA
family and parking structures
Office of Record:
• Building Technology, Los Angeles Trade
Anaheim
Technical College, Los Angeles, CA
• ICC Certified Building Inspector, UBC Legacy,
#1105071-10
• ICC Certified Permit Technician, #1105071-
14
• State of California, State Assessment
Disaster Program, #61488
Raul Diaz, CBI
• Los Angeles Trade Technical College -
Building Inspector: Combination
Senior Building
Certificate, Electrical
building inspection of residential and
Inspector
• Avis Contractor School - Certificate,
commercial buildings including complex
Plumbing and Electrical Training
occupancies and mixed use projects
Office of Record:
• Avis Contractor School — Certificate, Building
Industry
Inspector Training
• ICC Certified - License #5218730
• California Commercial Building Inspector
• Commercial Electrical Inspector
• California Commercial Plumbing Inspector
• Plumbing Inspector
• Plumbing Inspector UPC
• CALGreen Inspector
• CALGreen Plans Examiner
• California Residential Building Inspector
• California Residential Plumbing Inspector
• Cal EMA/OES Safety Assessment #62047
Alan Cook, CBO
• ICC Certified Building Official
Building Inspector: Residential,
Building Official
• ICC Residential Building Inspector
commercial, and industrial plan review,
• ICC Commercial Building Inspector
inspections, and building code
Office of Record:
requirements.
Industry
COMPREHENSIVE.
INNOVATIVE.
"'TRUSTED.
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Page 133 of 263
ORGANIZATIONAL STRUCTURE OF THE TEAM
Principal -in Charge
Patrick Johnson, PE, CBO
Project Manager
Pete Goodrich, CBO
Building Permit PI n
Check Services
Juliet DeMoss, PE
Ted Beckwith, PE, SE
Stefan Choise, PE
Rouhi EI-Rabaa, PE, CASp
Daren Raskin, PE, CBO
Aaron Cowen, PE
Arne Lovenaseth, CASp
Dominick Taliulu, EIT
Ryan Miller, EIT
Ehab Barakat
Daniel Crawford, CASp,
CBO
Steven D. Raney, CASp,
CBO
Building Permit Inspection
Services
Corrie Kates, CBO
Steven D. Raney, CASp,
CBO
John Hartley, CBO
Jordan Wiley
Anthony Weimholt, CBO,
CASp
Ramon Beltran, Jr.
Daniel Crawford, CASp,
CBO
Raul Diaz, CBI
Alan Cook, CBO
COMPREHENSIVE.
INNOVATIVE.
TRUSTED.
P 0 ( 112
Page 134 of 263
BUILDING AND SAFETY SERVICES
Willdan's experience and strength in building and safety
encompasses the complete range of technical disciplines, including
permit issuance, building inspection, grading inspection, accessibility
inspection, CASp services, OSHPD III plan check and inspection, flood
zone experience, building plan review, fire -life safety, building official
services, code enforcement, and emergency safety assessment
expertise. The inspection and plan review staff maintain current
certifications and attend training on a regular basis, to stay current
with industry technologies and standards. Specific certifications and
education are delineated in staff resumes herein.
When it comes to serving the residents of the City of El Segundo
community, Willdan sees our role as that of facilitator and guide,
Building and Safety Services
■ Building & Safety Inspection
• Grading and Right -of -Way
Inspection
• Plan Check
■ Permit Technician
■ Construction Management
• Code Enforcement
• Building Official
■ Disaster Recovery Services
■ Development Permitting
Process
helping the City's customers in getting through the review, permitting, and inspection process, rather
than leaving the applicant in a bind in obtaining or signing off permits, while ensuring development
complies with building codes and City standards. We understand that the process of complying with
the various codes, standards, regulations and laws can be a formidable and daunting undertaking —for
even the most seasoned design or construction professional. Furthermore, an understanding of the
complexity associated with processing private development applications and the sometimes -competing
interests is essential to exceptional customer service. Competing interests include, but are not limited
to, creating a sense of place, achieving economic development objectives, ease of maintenance, and
assuring the City will be as satisfied with the infrastructure on day one as 20 years from "day one."
Common sense decision making and technical analysis in interpreting the intent of regulatory
guidelines are significant strengths Willdan staff brings to the City.
Our proven approach is based on years of experience and incorporates features enhancing the
efficiency and quality of the following services:
Building Official Services Building Plan Review Services
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PROJECT OVERVIEW/DETAILED WORK PLAN
It is our understanding that the City of El Segundo is seeking additional support to assist with building
permit plan review services and as needed, building permit inspections. Our local full -service office is
located approximately 30 miles from City Hall. Plan review staff will be available to meet with
customers either at City Hall or at the Willdan office. Staff will also be available by phone and email to
discuss specific plan review comments with City staff and applicants as necessary.
WORK PLAN
All building plans will be examined for
compliance with the current adopted
version of the California Building Code,
California Residential Code, Green Building
Standards Code, California Mechanical
Code, California Plumbing Code, California
Electrical Code, California Fire Code,
California Historical Code, California Existing
Building Code and the Accessibility, Noise
and Energy Conservation requirements as mandated by State Title 24, and all additional applicable City
Ordinances. Plan review for Disabled Access Compliance will include a review of precise grading plans.
All plan check will include compliance with code requirements as well as an overview of the application
package for other applicable requirements such as approvals from other local agencies and districts
and coordination with other City departments. All plan review will comply with the City's directives,
codes and policies.
Plan check will include a review of any or all of the following design elements as determined by the
City:
■ Architectural 0 Electrical
■ Fire/Life-safety 0 Energy Conservation Regulations (Title 24)
■ Plumbing 0 Disabled Access Regulations (CBC)
■ Mechanical ■ Green Building Standards
■ Structural 0 CASp
Willdan will provide two complete plan check letters which outline the documents reviewed,
instructions to the applicant regarding the processing of documents, and a listing of plan check
comments. The plan check comments will refer to appropriate sheets, details or calculation pages and
the code section of concern. Comments shall specify the apparent code violation.
Willdan will supply the City with plan bags and shipping labels as well as Willdan's Fed Ex and GLS
account numbers.
ELECTRONIC PLAN REVIEW
Willdan has long had the ability to provide plan review services electronically, at no
additional cost to the City or applicants. The many advantages of our "tree -saving'
electronic plan review process includes the elimination of the need for additional
computer software or hardware —only an Internet connection is necessary. Electronic
plan review services are provided at the request of the applicant or the agency we
serve. Submittals are accepted in PDF format and reviewed in Bluebeam.
7
�-*81 _
18 YEARS
"4m
for 18 years!
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Willdan will review plans and has the ability to transmit the redlined plans back to the applicant or
designer via the website, along with the plan review comment sheet.
This service allows for on-line collaboration between the City, designer
and plans examiner to facilitate a complete understanding of plan
review comments and can reduce shipping, printing and timelines for
plan review processing for the applicant.
Our EPR portal also serves as an accurate log of all plans coming in and
going out. City staff will have full access to the site and will have the
ability to check status, review redlines, comments, etc.
ELECTRONIC PLAN REVIEW PROCESS
Plans are
submitted to the
City for review
and permit
issuance.
I]f_V1:AATJIATIT ell:II Bill 4
Residential Plan Review 8 —10 working days 5 working days
Commercial Plan Review 10 working days 5 working days
�1a Solar Plans 2 — 3 working days 1— 2 working days
Expedited plan review will be provided at the City's request and on a project basis.
Plan review status can be accessed 24 hours a day by going to our website, Willdan.com,
(http://wiIIdan.com/new/clientLinks.aspx#pIanreview) and entering either the plan check/permit
number, or the project site address. This service is provided for applicants, designers, engineers, and
City staff.
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BUILDING INSPECTION
Our inspectors are ICC certified and fully experienced to perform residential, commercial and industrial
inspections for compliance to the approved plans and related documents. The inspections will be
performed in accordance with the City's adopted version of the California Building Code, California
Residential Code, Green Building Standards Code, California Mechanical Code, California Plumbing
Code, California Electrical Code, and the State and Federal regulations for Accessibility, Noise and
Energy Conservation, California Fire Code and provisions of Title 19 and NFPA.
Inspection staff will be available to meet with City staff, builders, developers, and citizens to provide
assistance and resolve any inspection issues that may arise. Inspectors shall attend and participate in
required meetings with other City inspection and plan review staff, property owners, contractors
and/or design professionals.
Inspectors will review the permit package to verify that the on -site condition is consistent with the
appropriate records for square footage, setbacks, heights, and other requirements that may be
applicable. Inspectors will comply with the City's procedures for reporting inspection results, use City
inspection correction forms, make appropriate entries onto the permit documents, and follow City
procedures prior to finalizing a building permit.
Willdan will verify that all inspection records, including daily records of what was inspected which will
be recorded on the job card, and permit copy entered into the City's Building and Safety computer
system. We will employ such techniques as necessary to minimize delays to builders and provide
helpful advice and counsel to builders, owners, engineers, and architects as to enhance the orderly
flow of the construction process yet maintaining an effective level of enforcement. Inspectors shall
ensure that any construction changes are documented and approved by appropriate City staff.
Our inspection staff are supplied with cell phones and laptops and/or iPads for email communication
and document creation and record keeping. Inspections will be provided the next working day
following a request made by 4:00pm the previous day.
CASP SERVICES
Willdan can provide CASp certified inspectors to the City as required by California Civil Code, Division
1, Part 2.52, Section 55.53(d)1&2 which reads as follows:
(d) (1) Commencing July 1, 2010, a local agency shall employ or retain at least one building
inspector who is a certified access specialist. The certified access specialist shall provide
consultation to the local agency, permit applicants, and members of the public on compliance
with state construction -related accessibility standards with respect to inspections of a place of
public accommodation that relate to permitting, plan checks, or new construction, including,
but not limited to, inspections relating to tenant improvements that may impact access. If a
local agency employs or retains two or more certified access specialists to comply with this
subdivision, at least one-half of the certified access specialists shall be building inspectors who
are certified access specialists.
(2) Commencing January 1, 2014, a local agency shall employ or retain a sufficient number of
building inspectors who are certified access specialists to conduct permitting and plan check
services to review for compliance with state construction -related accessibility standards by a
place of public accommodation with respect to new construction, including, but not limited to,
projects relating to tenant improvements that may impact access. If a local agency employs or
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retains two or more certified access specialists to comply with this subdivision, at least one-half
of the certified access specialists shall be building inspectors who are certified access specialists.
Our CASp certified inspectors will provide building and site evaluations for ADA and State Disabled
Access requirements; provide evaluations and reporting for Applicable Construction Related
Accessibility Standards; provide CASp Disability Access Certificates; provide expert witness and legal
services support; and provide other services as required by the City. Our CASp certified inspector, will
be available within 24 hours of notification or sooner.
QUALITY CONTROL
Willdan's electronic plan review portal also serves as a tracking system for all plan review, whether
electronic or via hard copy. All plans are logged into the system, assigned to a plans examiner and
given a due date.
At the log in phase, the Willdan turnaround time, as per the contract, is noted and becomes a control
point for the plan. The control point is established for any recheck turnaround times as well.
Turnaround times are monitored on a daily basis.
Plan check office supervisors periodically review plan check corrections for accuracy and thoroughness.
Our plan review staff strives to minimize the number of reviews by meeting with City staff, applicants,
developers, etc., to resolve code issues in an effort to move the project along. Reviews past a third
check are evaluated by the supervisor as a control point.
REFERENCES
CLIENT CONTACT
DATES SERVICE PROVIDED
City of Cudahy
Alfonso Noyola 2012 — Present
• Building Official
5220 Santa Ana St.
City Manager
Building Plan Check
Cudahy, CA 90201
323.773.5143
anoyola@cityofcudahyca.gov
County of Los Angeles
Miguel Garibay, PE 2020 — Present
• Building Plan Check
PO Box 7508
Associate Civil Engineer
• Inspection
Alhambra, CA 91802
626.458.5100
MiGaribay@dpw.lacounty.gov
City of La Puente
John DiMario 2010 — Present
Building Plan Check
15900 E. Main St.
Director of Development Services
Building Official
La Puente, CA 91744
626.855.1500
Inspection
jdimario@lapuente.org
Permit Technician
• Code Enforcement
City of Rolling Hills
Greg Grammar 1997 — Present
• Building Plan Check
Estates
City Manager
• Inspection
4045 Palos Verdes Dr.
310.377.1577
Permit Technician
North
gregg@ci.rolling-hills-estates.ca.us
Rolling Hills Estates, CA
90274
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CLIENT CONTACT DATES SERVICE PROVIDED
City of Loma Linda
T. Jarb Thaipejr 1980 — Present
• Building Plan Check
25541 Barton Road
City Manager
■ Building Official
Loma Linda, CA 92354
909.799.2810
■ Inspection
JThaipejr@lomalinda-ca.gov
■ CASp
Permit Technician
• Stormwater
• Grading Plan Review
City of Banning
Adam Rush 2019 - Present
• Building Plan Check
99 E. Ramsey St.
Community Development Director
• Building Official
Banning, CA 92220
760.219.2791
■ Inspection
arush@banningca.gov
■ CASp
■ Permit Technician
■ Stormwater
• Grading Plan Review
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Willdan has reviewed the City's provisions as described in the RFP under "Prohibited Contracts" and
certify that any ensuing contract will be valid.
To the best of our knowledge, Willdan does not have any financial, business, or other relationship with
the City that may have an impact upon the outcome of this contract.
To the best of our knowledge, Willdan is not currently contracting with any clients who may have a
financial interest in the outcome of the contract.
If either of these situations change and Willdan becomes aware of any conflict as defined above, we
will immediately notify City staff.
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Willdan will provide plan review services for a percent of the plan check fee collected by the City. Percent
of fee plan review will be charged through three reviews. Subsequent reviews will be charged based on
our hourly rate schedule. Expedited plan review will be billed at 1.35x of our rate. Overtime inspections
will be charged a 1.5 factor, and mileage for inspections will be billed at the current IRS Standard Mileage
Rate.
Valuation up to $999,999 70% of fees collected
Valuation of $1,000,000 - $4,999,999 65% of fees collected
Valuation of $5,000,000 - $9,999,999 60% of fees collected
Valuation of greater than $10,000,000 55% of fees collected
*Structural Only Plan Review = 50% of the Willdan fee
*Architectural/MEP Only Plan Review = 45% of the Willdan fee
Plan Check Engineer/Architect $135/hour
ICC Certified Plans Examiner $125/hour
Senior Building Inspector $105/hour
Building Inspection $ 95/hour
CASp Plan Review/Inspection $125/hour
Permit Technician $ 75/hour
Senior Permit Technician $ 85/hour
Rates will not increase through June 30, 2024. If the Agreement is extended beyond June 30, 2024,
Willdan may reserve the right to increase rates once per year to the value between the 12-month %
change of the Consumer Price Index for Los Angeles County area and five percent.
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Ir
Willdan has reviewed the City's Agreement for Professional Services and accepts the terms of the
agreement.
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Resumes
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Patrick Johnson, PE, CBO
Director of Building and Safety
Profile Summary
Education: University of Iowa, Iowa City, IA
Bachelor and Science, Structural Engineering
California State Polytechnic University -Pomona
Master of Engineering
Registration: California Professional Engineer, CE#67960
Arizona Professional Engineer, CE#50435
Colorado Professional Engineer, CE#43704
Nevada Professional Engineer, CE#20699
ICC Building Official
ICC Plans Examiner
ICC Building Inspector
rience: 22 Years
Mr. Patrick Johnson has 22 years of construction and engineering experience and is a registered engineer
specializing in lightweight commercial, industrial, and residential structures. He has plan checked several tilt -up
warehouse buildings up to 2.3 million square feet and numerous structures consisting of braced and moment
frames for lateral resistance, prestressed concrete structures, and multi -story buildings up to six stories in height.
As Director of Willdan's Building and Safety Division, Mr. Johnson is responsible for overseeing all Building and
Safety services company -wide as well as providing structural plan review. He has attended code enforcement and
seismic application seminars and has received his Master of Engineering degree, specializing in structures, from
California State Polytechnic University. Patrick has served as acting building official for the cities of Big Bear Lake,
Loma Linda, and Rancho Mirage. He has served as a forensic engineer responsible for justifying probable causes
of structural damage caused by expansive soils.
As a project manager for Willdan's On -call Building Official and Building and Safety Services contracts, Mr.
Johnson works with City managers to plan, organize, direct, and administer the activities of their Building and
Safety Departments, including building inspections; inspection of construction; and general rehabilitation or
repair of commercial, residential, and industrial properties. He has overseen reviews of building plans,
calculations, and specifications for proposed structures; administered building and safety code enforcement; and
reviewed construction plans to ensure they meet building codes and zoning regulations. Mr. Johnson also
oversees inspectors monitoring construction sites to determine whether structures and systems have been
installed to meet all construction codes and ordinances for public safety.
Relevant Project Experience
Building Official Services, Cities of Banning, Big Bear Lake, Highland, Loma Linda, March JPA, and Rancho
Mirage, CA. Building Official. Responsible for working directly with the City Manager to plan, organize, direct, and
administer the activities and operation of the Building and Safety Department, including building inspections,
inspection of construction, and the general rehabilitation or repair of commercial, residential and industrial
properties. Oversee the review of building plans, calculations and specifications for proposed structures. As the
administrator of Building and Safety, approve all construction plans to ensure they meet building codes and
regulations. Inspect and monitor construction sites to determine if structures and systems are installed to meet
all construction codes and ordinances for public safety. Supervise, train, and evaluate and; monitor and
coordinate work. Oversee staff engaged in the preparation and maintenance of records of plans, inspection
processes, letters and reports prepared or used in connection with building inspections; respond to questions
from property and building owners; and interpret codes.
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Pete C. Goodrich, CBO
Principal Project Manager
Profile Summary
Registration: ICC Building Official
Experience: 37 Years
Mr. Pete Goodrich is a Willdan Engineering Certified Building Official with 37 years of experience in Building and
Code Enforcement. He maintains a high degree of professionalism, confidentiality, and determination to
complete tasks in a timely manner, as well as strong problem resolution capabilities. In addition to being a
Certified Building Official, he is a Certified Plans Examiner, Certified Accessibility Specialist, Certified Building
Inspector, Certified Combination Inspector, and Certified Residential Combination Inspector. He is highly
qualified to manage Building Division activities, Field Inspection and Code Enforcement, and Plan Check and
counter operations, as well as manage projects.
Relevant Project Experience
Chief Building Official, City of Orange, California. Served on the Senior Management team and supervised the
activities of the Building Division, including Permits, Plan Review, and Code Enforcement. Duties involved
developing and implementing Codes and Policy; managing employees, contractors, and subcontractors;
producing Council Reports; developing Budgets; and serving the Community.
Adjunct Professor, Irvine Valley College, Irvine, California. Developed part of the Code Enforcement curriculum
for the college. Served as teacher and mentor to students taking from beginning to advanced Code Enforcement
courses.
Supervising Police Facilities Coordinator, City of Chino, California. Served on the Project Management team
concerned with the design and construction of the new Police Headquarters. Duties also involved managing the
Police facilities and the fleet of cars and equipment, as well as developing and implementing associated policies
and procedures and managing related employees, contractors, and subcontractors.
Supervising Plans Examiner, City of Chino, California. Supervised Plan Check and counter operations, including
managing staff and contract staff and developing related projections and budgets. Implemented and managed
the electronic permitting system and developed and implemented a digitized archived plans and files system.
Performed Plan Review on various plan submittals. Prepared staff and City Council reports.
Code Enforcement Supervisor, City of Chino, California. Supervised Code Enforcement Division, including
managing counter and field staff. Developed and implemented the Administrative Citation Program and prepared
court reports and filings for prosecution. Interacted with City Council and the City Attorney related to sensitive
enforcement cases and resolved numerous dangerous building cases.
Building Inspector, City of Chino, California. Performed Combination Inspection service for all aspects of
construction within the community. Provided assistance to Housing Division by inspections and developing the
Scope of Work for housing projects. Provided contract management for housing projects.
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Juliet DeMoss, PE
Plan Check Engineer
Profile Summary
Education: Masters in Structural Engineering, University of Southern California
Bachelor's in Civil Engineering, University of Washington
Registration: ICC Building Official
ICC Certified Plans Examiner
Experience: 43 Years
Ms. Juliet DeMoss, a registered Civil Engineer in California, is a Plan Check Engineer for the Building
and Safety Division. Juliet has more than 43 years of experience in the engineering field including
design, drafting and plan check experience.
Relevant Project Experience
Building & Safety Services, City of Hermosa Beach, California. Building Official — Willdan, Mr. Kates
serves as the Interim Building Official for the City. He is responsible for managing the building and
safety department for the City.
Numerous Jurisdictions. Structural Plan Check Engineer. Project Manager for the Structural Plan Check
Department, consulting for building departments in numerous jurisdictions.
Palos Verdes Engineering, Corp. Structural Design Engineer. Design of residential homes and
commercial tenant improvements after the Northridge Earthquake.
Douglas Aircraft Company. Structural Analyst. Design of the Stretch DC-10 wing -fuselage, C-17 wing,
Fatigue & Fractures and wrote technical reports.
The Boeing Company. Structural Analyst. Design of the 737-300 wing and Gulf Stream III wing. Also
spent a year as a computer programmer.
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Ted Beckwith, PE, SE
Plan Check Engineer
Profile Summary
Education: BS, Civil and Structural Engineering, California State University, Fullerton, CA
Certificate in Construction Technology, Riverside Community College, Riverside, CA
Registration: Registered Structural and Civil Engineer
ICC Certified Building Official
ICBO and ICC Certified Plans Examiner
Experience: 37 Years
Mr. Ted Beckwith is a Willdan Engineering senior plans examiner with 37 years of experience. Mr.
Beckwith is experienced in reviewing complex plans for the construction of K-12 public schools and
community colleges and performing counter review of minor projects.
Relevant Project Experience
California Division of the State Architect, Riverside, CA. Senior Structural Engineer (Lead). Managed
the daily operations of the Riverside Satellite office associated with the San Diego Regional Office.
Review complex plans for the construction of K-12 public schools and community colleges. Perform
counter review of minor projects. Review of changes to approved plans in the form of addenda,
revisions and change orders. Review of deferred submittal documents including, but not limited to fire
sprinklers and curtain wall glazing. Assist the design professionals in providing designs that are not only
code compliant but economical. Work with architects, engineers, and school districts to obtain
compliance with the California. Building Code especially during design development to achieve better
buildings.
Willdan, San Bernardino, CA. Supervising Plan Check Engineer. Managed the staff of plan check
engineers and developed staff and training programs. Worked in a fast paced environment on plan
review of many complex projects. Resolved issues with permit applicants on code interpretation and
application to their project with forward thinking. Trained junior level staff in application of the
adopted codes in review of plans. Protectively worked with architects, engineers, contractors and
owners to obtain compliance with the adopted codes of the state and more than 20 Building
Departments. Prepared technical reports for the consideration of the local building official on matters
of interpretation and administrative modifications of the building codes. Proficient in Fire Life Safety,
Disabled Access, Structural, Energy Compliance, Electrical, Plumbing and Mechanical review as well as
Building Department Administration.
Scott Fazekas & Associates, Irvine, CA. Supervising Plan Check Engineer. Managed the staff of plan
check engineers. Worked in a fast paced environment on plan review of many complex projects.
Prepared technical reports for the consideration of the local building official on matters of
interpretation and administrative modifications of the building codes to effectively apply the code.
Resolve issues with permit applicants on code interpretation and application to their project.
Protectively worked with architects, engineers, contractors and owners to obtain compliance with the
adopted codes of the state and more than 20 Building Departments. Proficient in Fire Life Safety,
Disabled Access, Structural, Energy Compliance, Electrical, Plumbing and Mechanical review as well as
Building Department Administration.
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Stefan Chiose, PE
Plan Check Engineer
Profile Summary
Education: B.S., Architectural Engineering, California Polytechnic State University, San Luis Obispo, CA
Registration: Professional Engineer, California #82816
ICC Certified Plans Examiner
ICC Certified Fire Sprinkler Plan Examiner
Experience: 12 Years —1.5 years w/Willdan
Mr. Stefan Chiose has 12 years' experience in project management and engineering, with A&E firms
and local government. He is experienced in performing technical analyses of plans, specifications, and
reports; and reviewing documents for completeness, accuracy, and conformance to applicable codes,
ordinances, and national standards
Relevant Project Experience
City of Newport Beach, Newport Beach, California. Plan Check Engineer. Reviewed construction
drawings plans, commercial and residential architectural and structural plans, and disabled accessibility
plans for compliance with the California Standard Building Codes. Prepared correction letters to
document deviations in submittals and provided applicants with recommendations to meet minimum
code requirements. Mr. Chiose also responded to questions from architects, engineers, and owners
regarding codes and other issues with projects, both over the phone and at the public counter.
KNA Consulting Engineers, Inc., Irvine, California. Project Engineering. Was responsible for
engineering and construction administration. Worked to plan projects, establish project criteria,
coordinate project reviews, and ensure the proper implementation of project elements. Cooperated
and communicated with project managers and other project participants and collaborated with senior
engineers to create more efficient project methods and to maintain the project's profitability.
Reviewed the engineering tasks and initiated the necessary corrective actions.
Grimm & Chen Structural Engineering Inc., Irvine, California. Project Engineer. Was responsible for
structural engineering accurately calculating the required stress load of infrastructure to ensure that
they were safe and stable for daily use. Was also responsible for project coordination — tracking
performance and analyzing the completion of key goals. Wrote proposals from design development
through RFIs. Prepared proposal documentation, cost estimates, and pricing recommendations to
management
Lovelace Engineering, La Jolla, California. Structural Engineer Intern. Supported design leads for
seismic analysis and structural calculations. Conducted basic structural analysis and design of projects
of all material types (steel, concrete, masonry, and wood. Assisted in the review of plans and
specifications.
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Rouhi EI-Rabaa, PE, CASp
Plan Check Engineer
Profile Summary
Education: Bachelor's in Civil Engineering
California State University, Los Angeles
Registration: California Professional Engineer, CE#92565
ICC Plans Examiner Certificate #8868081
Experience: 8 Years
Mr. Rouhi El-Rabaa is a Willdan Engineering Building Plan Check Engineer with 8 years of experience.
Mr. El-Rabaa is a skilled professional accustomed to playing a vital role in civil engineering cycles.
Highly trained in responding to the public, contractors, and design professionals. Experience includes;
structural design and analysis, commercial, accessibility, and residential plan checking, structural
calculation review, exceptional customer service, and building and municipal code enforcement.
Relevant Project Experience
Plan Check Engineer, Willdan Engineering, San Bernardino, CA. Rouhi is responsible for the following
tasks: Conduct full scope plan reviews for various disciplines, including; architectural, structural, fire -
resistive, accessibility, energy, MEP, and green. He is highly experienced reviewing the following types
of buildings; single-family and multi -family residential, tract homes, hotels, OSHPD 3, industrial,
commercial, assembly, factory -built, mixed -use, and miscellaneous. Rouhi is also responsible for
technical structural calculation review for regular and irregular multistory buildings, podium structures,
irregular diaphragms, offset shearwalls, tilt -up construction, and freestanding structures. He trains staff
to recognize proper non-structural and structural design methodologies in plan checks; prepares
correction notices to applicants as hardcopy or electronic correspondence; does design coordination
meetings with design professionals and permit applicants; and researches and looks to implement
latest developments in industry standards.
Plans Examiner, City of Redlands, Redlands, CA. Plan checked and reviewed structural design of
residential and commercial projects. Ensured that minimum code was established in the plan review
stage. Resolved difficult problems with permit applicants and other members of the public regarding
building code requirements and City regulations. Coordinated Division processes. Undertook or
recommended changes to the processes in order to facilitate Division operations. Supervised, trained,
and evaluated permit issuance staff. Prepared and issued comment letters to building permit
applicants. Advised of resubmittal guidelines which would lead to approval. Prepared and categorized
files, reports, and methods to record Division activities and procedures.
Graduate Structural Design Engineer, Arcadis Design & Consultancy, Doha, Qatar. Oversight of a large
portion of five underground railway stations. Ensured alongside the project manager that all design
and shop drawings were reviewed and issued to meet client standards and deadlines. Scheduled and
monitored the progress of a large team of CAD technicians. Provided dependable engineering and
project resourcing resolution in a fast -paced design -build atmosphere. Executed in-house plan
checking and design checking. Established design conformance in line with all issued design
development and shop drawings. Responded to contractor IRKS. Attended construction meetings and
negotiated feasibility of key delivery dates with the client. Collaborated with contractors, architects,
MEP and site engineers to achieve a common directive. Performed detailed review of reinforced
concrete structural calculations and advised alternative approaches. Sketched complex concrete steel
reinforcement details to be used as expeditious blueprints for urgent site remediation.
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Daren Raskin, PE, CBO
Plan Check Engineer
Profile Summary
Education: California State Polytechnic University -Pomona
BS Engineering
Registration: California Professional Engineer, CE#57577
ICC Plans Examiner
ICC Building Official
Experience: 24 Years
Mr. Daren Raskin serves as Supervising Plan Check Engineer for Willdan. Daren possesses experience with design
of various multi -story structures, shopping centers, commercial buildings, parking structures, and residential
units. He has organized, scheduled, and supervised staff of engineers, draftsmen, and technicians. Mr. Raskin's
expertise encompasses knowledge of all major building materials, including cold -formed steel, structural steel,
concrete, and masonry as well as design of specialized systems of corrugated cold -formed shear walls, concrete
shear walls, masonry shear walls, structural steel moment frames, braced frames and rigid diaphragm analysis.
Mr. Raskin's previous engineering experience structural design, analysis, and calculations for repair of fire
damaged residential and commercial buildings, room additions, and custom homes and ensuring structural
drawings met design and code requirements.
Relevant Project Experience
On -Call Plan Review and Inspection Services, City of San Bernardino, California. Plans Examiner responsible for
plan reviews of multi -story office buildings, commercial buildings, retail outlets, single-family residences, medical
facilities, educational facilities and multi -family residential developments.
On -Call Plan Review and Inspection Services, City of Rialto, California. Plans Examiner responsible for plan
reviews of residential, commercial, and industrial developments.
On -Call Plan Review and Inspection Services, City of Loma Linda, California. Plans Examiner responsible for plan
reviews of residential, commercial, and industrial developments.
On -Call Plan Review and Inspection Services, City of Moreno Valley, California. Plans Examiner responsible for
plan reviews of residential, commercial, and industrial developments.
On -Call Plan Review and Inspection Services, County of San Bernardino, California. Plans Examiner responsible
for plan reviews of residential, commercial, and industrial developments.
On -Call Plan Review and Inspection Services, March Joint Powers Authority, California. Plans Examiner
responsible for plan reviews of residential, commercial, and industrial developments in connection with
development of former March Air Force properties.
On -Call Plan Review and Inspection Services, County of Riverside, California. Plans Examiner responsible for plan
reviews of residential, commercial, and industrial developments.
On -Call Plan Review and Inspection Services, City of Beaumont, California. Plans Examiner responsible for plan
reviews of residential, commercial, and industrial developments.
Dundee Residence Hall and Glasgow Dining Hall, University of California, Riverside, California. Plans Examiner
responsible for plans reviews in connection with improvements designed for the two halls.
On -Call Plan Review and Inspection Services, City of Norco, California. Plans Examiner responsible for plan
reviews of residential, commercial, and industrial developments.
On -Call Plan Review and Inspection Services, City of Highland, California. Plans Examiner responsible for plan
reviews of residential, commercial, and industrial developments.
COMPREHENSIVE.
INNOVATIVE.
,*"TRUSTED.
Page 151 of 263
Aaron Cowen, PE
Plan Check Engineer
Profile Summary
Education: California State University -Long Beach
BS Civil Engineering
Irvine Institute of Technology
Masters Science Structural Engineering
Registration: California Professional Engineer, CE#58878
ICC Plan Examiner
Experience: 28 Years — 7 years w/Willdan
Mr. Aaron Cowen, a registered Civil Engineer in California, is a Plan Check Engineer for the Building and
Safety Division. Aaron has more than 28 years of experience in the engineering field including design,
drafting and plan check experience.
Mr. Cowen's experience includes the design of wood structures, cantilevered concrete decks, thin -wall
concrete shells, retaining walls, foundation systems, and design calculations.
Prior to joining Willdan, Mr. Cowen's previous engineering experience includes the position of Senior
Engineer with a Southern California engineering firm. In this capacity, he was design lead on numerous
projects; provided on -site field inspections; and was responsible for the management and
administration of all engineering data and information.
Relevant Project Experience
PLAN CHECK
Plan check projects include university buildings, single and multi -family homes, industrial buildings,
commercial warehouses, restaurants, motels, solar plans and numerous tenant improvements.
Sample Jurisdictions:
City of Tustin
City of Loma Linda
County of Riverside
City of Moreno Valley
Orange County
County of Los Angeles
City of Highland
City of Irvine East Campus Housing Structure project including over 600,000 SF of student housing
units. He performed the complete structural plan check on this project which included a five -story
wood framed housing structure and reinforced concrete and light gauge steel framed community
center. Plans included 140 sheets of structural plans and details and over 2500 sheets of calculations.
He numerically and conceptually spot checked all structural aspects of project including gravity, lateral,
connections, superstructure, raised reinforced concrete slab, reinforced concrete columns, post -
tension slab foundations, wood shear walls, retaining walls, trusses, steel stairs, parking structure,
multi -level hold-downs. Over 100 issues were discovered and corrected including numerical,
conceptual, and coordination errors between calculations and plans.
NA/COMPREHENSIVE.
INNOVATIVE.
TRUSTED.
Page 152 of 263
Arne Lovnaseth, CASp, Architect
Plan Check Architect
Profile Summary
Education: Cal Poly Pomona, Bachelor of Science, Bachelor of Architecture
Registration: California Licensed Architect, #C18833
ICC Plans Examiner #0877794-B3
Experience: 26 Years
Mr. Arne Lovnaseth, a registered Architect in California, is a Plan Check Architect for Willdan's Building
and Safety Division. He has 26 years' experience in the construction field specializing in design work
and plans examining. As a 1983 and 2001 graduate of Cal Poly Pomona his primary focus has been on
architectural design of lightweight commercial and residential structures. He has attended a number of
code enforcement seminars and currently is compiling a NCARB record for certification nationwide. He
has extensive experience in ADA compliance.
During his tenure with Willdan, Mr. Lovnaseth has provided Counter Plan Review services to the City of
Redlands, City of South El Monte, and the March Joint Powers Authority, a redevelopment agency
located at March Air Force Base.
Relevant Project Experience
Projects include university buildings, single and multi -family homes, industrial buildings, commercial
warehouses, restaurants, fitness centers, motels, medical facilities and numerous tenant
improvements.
Mr. Lovnaseth's previous architectural and plan checking experience includes the position of Senior
Plans Examiner for a large Inland Empire City for more than five years. In this capacity, he specialized
in the plan checking of lightweight commercial, multi and single-family housing. He supervised a staff
of 5 plans examiners and permit technicians, issuing over 3,000 building permits a year.
Prior experience includes project manager at John McInnes Architect in Laguna Beach for five years and
job captain at Sumich Design in San Juan Capistrano for eight years.
40/COMPREHENSIVE.
INNOVATIVE.
TRUSTED.
Page 153 of 263
Dominick Taliulu, EIT
Plans Examiner I
Profile Summary
Education: South Dakota School of Mines & Technology
BS in Civil Engineering
Registration: EIT
ICC Building Plans Examiner
Experience: 2 Year
Mr. Dominick Taliulu is a Willdan Engineering plans examiner with 2 years of experience. Mr. Taliulu's
experience includes plan review of numerous projects in compliance with the California Building,
Plumbing, Mechanical, Energy, Green Building and Electrical Codes. Dominick reviews solar plans
submitted to our electronic plan review portal and is able to complete the reviews within one — two
days from date of submission.
Relevant Project Experience
PLAN CHECK
Dominick Taliulu's experience includes plan review of numerous projects in compliance with the
California Building, Plumbing, Mechanical, and Electrical, Green Building, and Energy Codes. Plan check
projects include single and multi -family homes, medical clinics, industrial buildings, commercial
warehouses, commercial buildings, restaurants, motels, solar plans and various tenant improvements.
COMPREHENSIVE.
INNOVATIVE.
TRUSTED.
Page 154 of 263
Ryan Miller, EIT
Plans Examiner
Profile Summary
Education: High Tech Institute
Associates of Science, CAD/Drafting Technology
California State Polytechnic University
Bachelor of Science, Civil Engineering
Registration: EIT (Engineer in Training)
Experience: 15 Years — 2 years w/Willdan
Mr. Miller is an Engineer in Training (EIT) and graduate of an ABET accredited civil engineering
program. He has more than 15 years of experience in drafting/reading plans, and more than 5 years of
engineering experience. He is a highly meticulous and resourceful civil engineer with an exceptionally
strong engineer knowledge base.
Relevant Project Experience
Willdan
Plans Examiner/Checker — Performs technical review of construction documents for completeness,
accuracy, and conformance to applicable building codes, ordinances, zoning regulations, and national
standards.
Condon -Johnson & Associates, Inc.
Project/Field Engineer — Managed field activities and implemented engineering designs for deep
foundations, shoring, micropiles, tiebacks, ground anchors, and soil nails. Conducted inspections to
ensure that the projects are proceeding on schedule and within budget. Maintained inventory of
equipment, supplies, and material needed to perform projects. Created plans and submittals in
accordance with the applicable building codes including Caltrans Standard Specifications and Plans.
Mission Steel
Structural Steel Detailer/Drafter & Checker — Prepared and checked plans for the fabrication and
placement of structural steel members (columns, beams, guardrails, stairs, moment frames, etc) for
commercial and residential projects in accordance with the applicable building codes.
Law Steel
Structural Steel Detailer/Drafter & Checker — Prepared and checked plans for the fabrication and
placement of structural steel members (columns, beams, guardrails, stairs, moment frames, etc) for
commercial and residential projects in accordance with the applicable building codes.
Quincy Joist Company
Structural Steel Detailer/Drafter & Checker — Prepared and checked plans for the manufacture and
erection of steel joists and joists girders for commercial and residential projects in accordance with the
applicable building codes.
COMPREHENSIVE.
INNOVATIVE.
TRUSTED.
Page 155 of 263
Ehab Barakat
Plans Examiner
Profile Summary
Education: Wayne State University, Detroit, Michigan
Bachelor of Science in Civil and Environmental Engineering
Registration: ICC Building Plans Examiner
ICC Building Inspector
Experience: 3 Years
Mr. Ehab Barakat is a Willdan Engineering plans examiner with 3 years of experience.
Relevant Project Experience
Mr. Barakat's experience includes:
• Examining plans, structural calculations, geotechnical reports, and specifications for
compliance with the California Standard Building Codes.
• Preparing correction letters to document deviations in submittals and provide applicants with
recommendations to meet minimum code requirements.
• Advise applicants of any available alternative measures to meet minimum code requirements.
• Respond to questions from architects, engineers, and owners regarding codes and other issues
with projects.
COMPREHENSIVE.
INNOVATIVE.
TRUSTED.
Page 156 of 263
Daniel Crawford, CASp, CBO
Plans Examiner/Building Inspector/CASp Specialist
Profile Summary
Education: College of the Desert, Palm Desert, CA
AA, Construction Management
AA, Business Supervision & Management
Registration: Certified Access Specialist CASp-#276
ICC Plans Examiner
ICC Commercial Building Inspector
ICC Residential Building Inspector
ICC Residential Electrical Inspector
California General Building Contractor
PC832 Level III Certification
Experience: 33 Years
Mr. Daniel P. Crawford Jr., is a Willdan Engineering CBO, CASp, plans examiner and building inspector with more
than 33 years of experience including 25 years in Building and Safety. Mr. Crawford's experience includes plan
review of numerous projects in compliance with the California Building, Residential, Plumbing, Mechanical,
Electrical, Energy, and Green Codes as well as providing inspections for residential, commercial, and industrial
buildings. Mr. Crawford also has extensive experience in CASp related services including plan review and
inspections for accessibility compliance.
Relevant CBO Experience
Mr. Crawford is a Certified Building Official completing his examinations in July 2020. With 25 years of Municipal
Building Department service and 8 years private residential project management and construction, Mr. Crawford
has established a well-rounded understanding and daily application of Building Department Administration. Work
experiences in both private industry and municipal cities has contributed to his appreciation in both receiving and
providing excellent customer services. Mr. Crawford is a valued team member that has the versatility to perform
all Building Department Services assigned.
Relevant Project Experience
Daniel provides CASp plan review and inspection services to a number of our municipal clients. Projects include:
• Residential Multi -family
• Commercial
■ City Parks
■ Precise Grading Plan Review
Relevant Plan Review Project Experience
Mr. Crawford's experience includes plan review of numerous projects in compliance with the California Building,
Residential, Plumbing, Mechanical, Electrical, Energy, Green and State Codes, that include:
• Residential
• Commercial
Relevant Inspector Project Experience
Mr. Crawford has 25 years' experience performing Municipal combination lead building inspector assignments to
include but not limited to all phases of residential, commercial, and industrial development to include:
• Hotels
• Multi -Family
• Commercial
• Residential
COMPREHENSIVE.
INNOVATIVE.
TRUSTED.
Page 157 of 263
Corrie Kates, CBO
Building Official
Profile Summary
Education: Master of Public Administration and Real Estate Finance, University of Southern California
BS, Public Administration and Urban and Regional Planning & Architecture, University of
Southern California
Registration: ICC Building Official
Experience: 34 Years
Mr. Corrie Kates is available to provide Building Official services including division or department wide
management services to our clients on a full-time, part-time, and/or on -call basis.
Relevant Project Experience
Building & Safety Services, City of Hermosa Beach, California. Building Official — Willdan, Mr. Kates
serves as the Interim Building Official for the City. He is responsible for managing the building and
safety department for the City.
Building & Safety Services, City of Redlands, California. Building Official — Willdan, Mr. Kates served as
the Interim Building Official on two different vacancies for the City. He was responsible for managing
the building and safety department for the City.
Building & Safety Services, City of Orange, California. Building Official — Willdan Mr. Kates served as
the Interim Building Official. He was responsible for managing the building and safety department for
the City.
Building Official, City of Laguna Woods, California — Willdan, Mr. Kates served as Interim Building
Official and manages Building and Safety and code enforcements services for the City.
Building & Safety Services, City of Carmel -by -the -Sea, Monterey - Willdan, California. Building Official.
Mr. Kates served as the Interim Building Official. He was responsible for managing the building and
safety department for the City. Mr. Kates was in charge of building administration, processing of
complex Building Code issues and dispute resolution.
Deputy City Manager/Community Development Director & Building Official City of Scotts Valley,
California.
■ Manage City Council projects and daily administrative duties related to managing a City. Which
include a full service Police Department with 27 sworn officers and administrative support, City
Hall which houses Planning, Building, Code Enforcement, Finance and Administration with 17
full time employees, full service Waste Water Treatment Plant and water recycling program
with approximately 25 employees, a full service Public Works Department consisting of
approximately 15 full-time and part-time employees and a full service Parks and Recreation
Department that manages approximately six (6) City Parks, Senior Center, Community Center
and Day Care services with approximately 20 full time and part-time employees.
■ Negotiate Development Agreements, Memorandums of Understanding with local developers
and joint participation agreements with the Department of Housing and Community
Development (DHCD) for a 125 room Hotel and related amenities, 160,000 square foot Town
Center Development and 300-unit housing project.
IO/COMPREHENSIVE.
INNOVATIVE.
TRUSTED.
Page 158 of 263
Steven D. Raney, CASp, CBO
Building Official
Profile Summary
Education: BS, Management, Northern Arizona University
BS, Building Code/Public Administration, Central Michigan University
Registration: Certified Access Specialist (CASp), #519
Certified Building Official
Combination Building Inspector
Building Plans Examiner
Building Code Specialist
Commercial/Residential Electrical Inspector
Commercial/Residential/
Plumbing Inspector
Commercial/Residential
Mechanical Inspector
California Combination Inspector
Structural Masonry Special Inspector
Accessibility Inspector/Plan Reviewer
Disaster Response Inspector/Worker- CA Governor's OES (SAP)
FEMA ICS 100/700
P.C. 832
2018 RT-130 (CALFire)
Experience: 15 Years
Mr. Steven Raney is a Willdan Engineering building official with 15 years of experience. Mr. Raney is experienced
in disabled access standards, building inspection, and plan review.
Relevant Project Experience
CA Housing & Community Dev. (HCD). Codes & Standards Administrator I. Responsible for directing, organizing,
training, scheduling and monitoring activities and inspections of assigned District Representative and staff relating
to the enforcement of the California Health and Safety Codes and title 24 codes, as they may pertain to the
manufacture, use and alteration of all manufactured housing, mobilehomes, and commercial modular. Monitored
construction and maintenance of mobilehome parks. Duties were similar to a Building Official in a City or County.
City of Palmdale, CA. Supervising Building Inspector. Planned, supervised, coordinated, and assigned the activities
and operations of building inspection within the Building and Safety Division of the Development Services
department. Performed the most sensitive and difficult inspections. Projects included multi -family, commercial,
single family, and city capital improvement projects.
County of San Bernardino, CA. Regional Building Inspector Supervisor. Supervision of 3 County Satellite offices
including Inspection, Plan Check, Counter Duty, and Permit Technicians. Grant Permit extensions, issued permits,
handled complaints, and promoted excellent customer service. Conducted CASp inspections throughout county
inspection of County capital improvement projects. Plan checked single-family projects.
City of Pasadena, CA. Senior Combination Building Inspector/ Interim Inspection Supervisor. Building inspections
for mechanical, electrical, plumbing, framing, concrete and all other trades in new and rehab projects.
Inspections mostly in multi -family residential, commercial and City capital improvement projects. Lead worker
with technical supervision over 4 additional inspectors.
City of Victorville, CA. Building Inspector. Inspection of residential, commercial, and industrial projects
throughout city. Conducted residential plan reviews and issue permits. Answered questions for customers and
gave building code advice.
COMPREHENSIVE.
INNOVATIVE.
TRUSTED.
Page 159 of 263
John Hartley
Senior Building Inspector
Profile Summary
Registration: Certified Building Official, ICC - #530130
Certified Plans Examiner, ICC #530130
Certified Building Inspector, ICC #530130
Certified Code Enforcement Officer, California Association of Code Enforcement (CACEO)
Post -Disaster Safety Officer
Experience: 17 Years
Mr. John Hartley is a Willdan Engineering senior building inspector with 17 years of experience. Mr. Hartley's has
experience in residential, commercial, and industrial plan review, inspections, and building code requirements.
He has served as liaison between assigned Committees, Commissions, and Cities and is effective in making and
sustaining real working relationships with contractors, engineers, and City staff.
Relevant Project Experience
City of Signal Hill, CA. Building Inspector. Mr. Hartley ran the day-to-day operations of the Building Division
(assigned, directed, and reviewed work, provided training, conducted performance evaluations and disciplinary
reviews) while performing highly technical and professional assistance in building matters and provided bi-
monthly reports to City Council. He created and monitored the Division's budget with effective controls to avert
overages and lessen burn rate. And participated in a fee study and wrote a fee resolution that he presented to
the City Council. He conferred with legal, police, fire and other necessary authorities regarding code
interpretations and applications, which included performing inspections of substandard buildings, gaining right -
of -entry into unsafe, dangerous, or hazardous structures for the purpose of inspection, enforcement, and
obtaining inspection warrants if right -of -entry is refused. Mr. Hartley served as the Oil Field Coordinator for the
City and rewrote the oil code ordinance as it pertained to development and according to State Laws and
presented finding to City Council. In addition, Mr. Hartley was the point of contact any time of day or night to
determine safety of structures following emergency and natural disasters.
JAS Pacific, Los Angeles, CA. Nuisance Abatement Team (NAT) Coordinator. Responsibilities included being the
team leader of a five -person team, which included two police officers, one Health Department Representative,
the County District Attorney, and one building inspector. Other duties included initiating reports and liens on
substandard properties, Inspecting structures for zoning and building code violations, Issuing corrections, and
followed through to obtain compliance, and Directing a team of Code Enforcement personnel for the Building
Department
Regional Consulting Firm, CA. Assistant Building Official. Managed operations of the building department and
established policies and procedures while managing four inspectors and three permit technicians at the City of
Pomona. As Assistant Building Official, Mr. Hartley reviewed plans and provided customer support explaining
code for code compliance to customers at the public counter; performed grading and construction inspections
and completed plan reviews for residential, commercial, and industrial projects; inspected residential structures
for building code compliance and resolution of code violations; and supervised building inspectors and resolved
field issues to satisfaction of all parties.
COMPREHENSIVE.
INNOVATIVE.
TRUSTED.
Page 160 of 263
Jordan Wiley
Building Inspector
Profile Summary
Education: AA, Business Administration, Saddleback College
Certificate of Construction Principles, Anaheim, CA
Registration: ICC-Commercial Building Inspector
ICC -Residential Building Inspector
ICC-Building Inspector
ICC -Certified Building Official
ICC -Fire Plans Examiner
ICC-Commercial Plumbing Inspector
ICC-Commercial Mechanical Inspector
ICC-Accessibility Inspector/Plans Examiner
ICC-Building Plans Examiner
ICC -Building Code Specialist
ICC -Permit Technician
ICC -Permit Specialist
ICC-Certified Fire Marshal
ICC -Fire Inspector I
ICC -Fire Inspector II
ICC -Fire Code Specialist
ICC-Plumbing Plans Examiner
ICC-Mechanical Plans Examiner
Experience: 13 Years
Mr. Wiley is a Willdan Engineering building inspector with over 13 years of experience in the construction
industry and code enforcement. He is an excellent communicator with both internal staff and the general public.
Mr. Wiley's strength is establishing rapport with superiors, and co-workers. He is organized, self -motivated,
enthusiastic and always willing to learn. Jordan demonstrates professionalism and a strong personal image at all
times. Mr. Wiley is available to provide building inspection/code enforcement services to our Southern California
clients.
Relevant Project Experience
City of Laguna Woods. Building Inspector. As a building inspector, Mr. Wiley was responsible for conducting
building inspection services for both commercial and residential properties throughout the City. He was also
responsible for managing a case load of residential properties who had performed construction without permits
for the City's Neighborhood Preservation Program. This included the reviewing, processing, and closing of code
enforcement cases related to land use, zoning, building, and grading In Laguna Woods. He was responsible for
the review of case files, inspection of properties, filing notices and stop work orders, recording complaints against
violators, documenting, and preparing violation cases for the City Attorney's office, and testifying in court as
needed. Jordan conducted in-depth permit research to assist with the processing of land use, zoning, and building
violations. He worked with the general public on a daily basis providing them with general land use, zoning,
building and grading requirements as it relates to the entitlement process. Mr. Wiley assisted property owners,
and/or their designated agents (i.e. architects, engineers, contractors, real estate agents, and family members)
through the entitlement process.
Turelk General Contractors, Long Beach,CA. Assistant Project Manager. Mr. Wiley conducted field investigations
and site surveillance of construction sites for residential, commercial and industrial projects. He was responsible
for managing the day to day operations of the sites including the financial aspects of each project. Jordan used
his building knowledge to verify each project met building standards and practices.
COMPREHENSIVE.
INNOVATIVE.
TRUSTED.
Page 161 of 263
Hollister Construction, Anaheim, CA. Project Manager/Superintendent. Mr. Wiley conducted field investigations
and site surveillance of construction sites for residential, commercial and industrial projects. He was responsible
for managing the day to day operations of the sites including the financial aspects of each project. Jordan used
his building knowledge to verify each project met building standards and practices.
NVCOMPREHENSIVE.
INNOVATIVE.
TRUSTED.
Page 162 of 263
Anthony G. Weimholt
Building Inspector
Profile Summary
Education: AA, Cerritos Community College, Cerritos, California
Registration: CABO, ICC, Certified Building Official No. 2203
ICC Certified Plans Examiner No. 0831215-60
ICC, Certified Building Inspector No. 0831215-10
ICC, Certified Mechanical Inspector No. 0831215-40
ICC, Certified Plumbing Inspector No. 0831215-34
DSA, Certified Access Specialist No. 134
Experience: 34 Years
Mr. Anthony Weimholt is a Willdan Engineering building official with 34 years of experience in building inspection
and code enforcement inspection services. He has over 24 years' experience as a Building Official. Mr. Weimholt
currently holds certification as Building Official from the International Code Council (ICC) and Council of American
Building Officials. Additionally, he holds certifications from ICC for Building Plans Examiner, Building Inspector,
Plumbing Inspector, and Mechanical Inspector. Mr. Weimholt is currently certified as a California Certified Access
Specialist from DSA. Mr. Weimholt is available for building official and building department administration
services throughout Southern California.
Relevant Project Experience
City of Norwalk, CA. Building & Safety Manager and designated City Building Official. Responsibilities included
overall operations of the Building & Safety Division and the Property Maintenance (Code Enforcement) Division of
the Community Development Department.
Willdan Engineering. Building Inspector. Building Official.
■ City of Rosemead, CA. Building Official
■ Deputy Building Official Los Angeles Regional Area East
■ City of Rosemead, CA. Deputy Building Official
■ Supervising Building Inspector
■ La Habra Heights, CA. Senior Building Inspector
■ Hawaiian Gardens, CA. Building Inspector
■ Rosemead, CA. Building Rehabilitation Inspector
40/COMPREHENSIVE.
INNOVATIVE.
TRUSTED.
Page 163 of 263
Ramon Beltran, Jr.
Senior Building Inspector
Profile Summary
Education: Construction Technology, Coastline Community College, Garden Grove, CA
Inspection Technology, Fullerton College, Fullerton, CA
Building Technology, Los Angeles Trade Technical College, Los Angeles, CA
Registration: ICC Certified Building Inspector, UBC Legacy, #1105071-10
ICC Certified Permit Technician, #1105071-14
State of California, State Assessment Disaster Program, #61488
Experience: 30 Years
Mr. Ramon Beltran, Jr. is a Willdan Engineering senior building inspector with 30 years of government experience
in dealing with the public. Twenty-four of those years focused on Community Development. His experience
includes inspecting renovation projects on residential, commercial, and industrial sites and possess knowledge of
methods, techniques, materials, and equipment employed in the building construction trades. Mr. Beltran forms
and maintains effective working relationships with developers, contractors, and City staff.
Relevant Project Experience
City of Orange, Orange, CA. Building Inspector Supervisor. Mr. Beltran supervised the city staff combination
building inspectors and contract building inspectors. He managed inspection scheduling and building reports for
residential, commercial, and industrial building inspections. Mr. Beltran handled payroll and training for city staff
and accounts for funding contract staff. He assisted the Chief Building Official on special projects and assisted the
Senior Plan Check Engineer on plumbing and mechanical plan checks. Mr. Beltran coordinated meetings with
developers and owners for new development projects, problem -solved field inspection issues, and coordinated
new developments with the permit technicians. He was available at the Counter for handling public questions
and permit plan check issues, helped Planning Department in zoning developments with compliance to the
California Building Codes, including the projects in the historical district or protected historical buildings. Mr.
Beltran assisted with the code enforcement department for occupancies of unsafe and hazardous buildings and
coordinated with the Fire Marshal and fire inspection team for construction compliance. Mr. Beltran collaborated
with public works and community services departments for capital improvement projects. He assisted fire,
police, and public works emergency dispatch for all emergency calls, which included observation and damage
assessment reports, and documented and provided quarterly reports to public works for best management
practice compliance for the county. Mr. Beltran provided safety inspections for community special events.
City of Orange, Orange, CA. Combination Building Inspector. Mr. Beltran oversaw residential, commercial, and
industrial building inspections, which included complex inspections for mix -use occupancies, high-rise tenant
improvements, multi -family and parking structures, and new auditorium and science building for Chapman
University. He also conducted inspections for St. Joseph's and CHOC medical facilities, two malls, and Outlets of
Orange expansion and improvements for Village of Orange. Mr. Beltran was also responsible for conducting
inspections for all city parks, community buildings, city hall, and police and fire department facilities. He assisted
in plumbing and mechanical plan checks for complex projects. He conducted building inspections to preserve and
protect buildings structures in Old Town Orange, and he conducted PowerPoint presentations for training and
code updates for building staff and training seminars for the public. Mr. Beltran trained city and contract building
inspectors.
COMPREHENSIVE.
INNOVATIVE.
TRUSTED.
Page 164 of 263
Raul Diaz, CBI
Senior Building Inspector
Profile Summary
Education: Los Angeles Trade Technical College - Certificate, Electrical, 2006
Avis Contractor School - Certificate, Plumbing and Electrical Training, 2004
Avis Contractor School — Certificate, Building Inspector Training, 2003
Registration: ICC Certified - License #5218730
California Commercial Building Inspector
Commercial Electrical Inspector
California Commercial Plumbing Inspector
Plumbing Inspector
Plumbing Inspector UPC
CALGreen Inspector
CALGreen Plans Examiner
California Residential Building Inspector
California Residential Plumbing Inspector
Cal EMA/OES Safety Assessment #62047
Experience: 14 Years
Mr. Raul Diaz is a Willdan Engineering senior building inspector with 14 years of construction inspection
experience. Mr. Diaz is experienced in handling complex code issues. Mr. Diaz is available to provide combination
building inspection of residential and commercial buildings including complex occupancies and mixed use
projects. Mr. Diaz is also available to manage the day to day operations of a city building department.
Relevant Project Experience
Los Angeles County Department of Public Works. Building Inspector. Contract Inspector serving dual role for the
County as Inspector for the Southwest District Office, as well as serving as the sole Inspector and Manager for the
City of Lawndale, a County contract city. Projects include:
■ Magnolia Walk, Willowbrook, CA. $21 million new housing development consisting of 94 detached
townhomes on a 9.5-acre parcel in Willowbrook. Townhomes range between 1,400 to 2,000 sq. ft.
■ Storm -Fujimoto Industrial Center, Gardena, CA. New $5 million distribution facility spanning entire city
block. 114,061 sq. ft. concrete tilt -up office building and warehouse with mezzanine.
■ Corporate Office Building, First Figueroa, LP, Los Angeles, CA. New corporate office building consisting of
43,485 sq. ft. warehouse building, with 1,904 sq. ft. ground office area and 1,904 sq. ft. mezzanine office
area.
■ Gardena DMV Commercial Test Drive Center, Gardena, CA. New 1-story, 6,664 sq. ft. wood -framed office
building on six -acre site, with parking to accommodate trucks and busses. Facility is one of only four
specialized commercial driver test centers in California.
■ Green Dot Public School, Los Angeles, CA. Tenant improvement of office building for new middle school,
and new shade canopy for lunch shelter area.
Cities of Downey, Lynwood and South Gate. Building Inspector. Contract Inspector assigned to Downey,
Lynwood and South Gate over a two-year period. Investigated complaints of non -permitted and unapproved
structures, breach in the integrity of foundations, structural framing, electrical, plumbing and mechanical
systems. Prepared and filed paperwork pertaining to code violations. Issued and processed building permits.
Reviewed and computed energy, electrical, plumbing calculations.
COMPREHENSIVE.
INNOVATIVE.
TRUSTED.
Page 165 of 263
Alan Cook
Senior Building Inspector/Building Official
Profile Summary
Registration: ICC Certified Building Official
ICC Residential Building Inspector
ICC Commercial Building Inspector
Experience: 18 Years
Mr. Alan Cook became a California Contractor and engaged in commercial maintenance, tenant improvements,
seismic retrofit, structural steel and tilt -up connection repairs, corrosion protection and eradication,
waterproofing (above and below ground), epoxy injection, eco blasting, intumescent fireproof coatings, and
specialty floor and wall coatings for industrial manufacturing facilities and parking garages. Consulted,
recommended, and inspected for financial intuitional real state holding companies and their joint ventures with
developers to acquire, maintain, update and lease multiple Retail, Commercial R&D and Industrial Parks up to and
over a million square feet of total rentable spaces. Mr. Cook provides field combination inspections of industrial,
commercial and residential buildings during various stages of construction and remodeling to ensure
conformance with building codes and State and City ordinances.
Relevant Project Experience
Willdan — City of Norco. Building Official. Provide Building Official services to the City two to three days per
week.
City of Santa Paula, California. Building Official. Provides Supervision of the Building Division operations including
administration and supervision of daily operations.
City of West Covina, California. Building Inspector. Provides field combination inspections of industrial,
commercial and residential buildings during various stages of construction and remodeling to ensure
conformance with building codes and State and City ordinances.
City of Rolling Hills Estates, California. Building Inspector. Provided combination building inspection services.
Responsible for performing complex and routine commercial, industrial and residential inspections. Ensures
construction and installations conform to code requirements and zoning ordinances; mentors and trains building
inspectors to develop their knowledge and skills.
City of Manhattan Beach, California. Building Inspector. Provided combination building inspection services.
Responsible for performing complex and routine commercial, industrial and residential inspections. Ensures
construction and installations conform to code requirements and zoning ordinances; mentors and trains building
inspectors to develop their knowledge and skills.
COMPREHENSIVE.
INNOVATIVE.
TRUSTED.
Page 166 of 263
City Council Agenda Statement
F I, F, G t I) O Meeting Date: September 19, 2023
Agenda Heading: Consent
Item Number: B.8
TITLE:
Appropriation of $281,923 to the Fiscal Year 2023-24 Adopted Budget for HDL Sales
Tax Audit Finds
RECOMMENDATION:
Approve an additional appropriation to the FY 2023-24 adopted budget, in the
amount of $281,923, from unassigned fund balance of the General Fund related
to backquarter sales tax audit fees.
2. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
Amount Budgeted: $100,000.00
Additional Appropriation Request: $281,923.00
Account Number: 001-400-2504-6214
BACKGROUND:
Independent Revenue Support Services:
The City of El Segundo (City) uses several firms to provide detailed analysis of its
revenue sources using data collected from the state and local business related to sales,
transient occupancy (TOT), and property taxes. These firms include Hinderliter,
DeLlams and Associates (HDL) for Sales and Use Tax and Property Tax, CoStart
Group, Inc. for Transient Occupancy Tax, and Avenu Insights and Analytics for Utility
Users Tax. This staff report focuses on the services provided by HDL related to sales
tax audit findings.
HDL is a long-standing consultant performing Sales Tax and Economic Analysis
services and audits of revenue data. On behalf of the City, HDL works with the data
and reports received directly from the California Department of Tax and Fee
Administration (CDTFA), which collects and then allocates all state sales tax revenues
monthly to cities and counties. HDL provides regular reports and projections related to
Page 168 of 263
Appropriation of $281,923 to the Fiscal Year 2023-24 Adopted Budget for HDL
Sales Tax Audit Finds
September 19, 2023
Page 2 of 3
sales and property taxes for the City. In addition, they also look for and identify sales
tax allocations which have been misallocated to another agency. In many cases, these
audit finds will result in either one-time or ongoing sales tax revenues to the City of El
Segundo. It is a state requirement that specific sales tax data is confidential.
HDL Payments and Audit Findings:
Fees paid to HDL include a standard fee of $1,500 per quarter, which covers the normal
monthly data analysis, monthly/quarterly reports, 5-year budget revenue projections,
and regular meetings with city staff. In addition to the above quarterly fee, a 15% audit
fee is collected for all misallocated tax revenue received by the city because of any
audit and recovery work performed by HDL related to sales taxes. The City pays this
audit fee of 15% of the sales tax misallocation finds, over a period of eight quarters.
When sales tax money is recovered for "backquarter" misallocations, the tax revenues
are received in a lump sum payment and the 15% fee is a lump sum payment. The
backquarter misallocations are often linked to much larger one-time sales tax
transactions. The City is in a unique situation related to several businesses in El
Segundo which recently had significant back quarter misallocations which should have
been received by the City. The state has made the required corrections and the city
has received those sales tax allocations and is now subject to the HDL audit fee
charges.
DISCUSSION:
Quarterly fees and recovery/audit payment amounts are budgeted by Finance staff
based on historical annual findings. Historically the annual fees have not exceeded the
budgeted amount for normal audit finds. For Fiscal Year 2023-2024, $100,000.00 is
budgeted to cover the cost of four quarters of audit service payments to HDL for the
fiscal year based on normal historical audit findings. It is anticipated that this amount
will be used during the fiscal year for the normal HDL fees and audit finds.
It is very difficult to predict any "backquarter" audit finds which are normally related to
businesses which may have unique one-time large sales tax transactions. Because of
recent audit findings related to backquarter sales taxes reported within Q4/22 and
Q1/23, the city received more than $1.8M in one-time Sales and Use Tax revenues. For
this revenue recovery, there is a corresponding one-time HDL 15% audit fee payment of
$256,923 due. In addition to the one-time revenue, the city will continue to receive
ongoing sales tax revenue of approximately $700,000 for the next four quarters, which
is subject to a 15% fee paid over eight quarters. The staff is requesting $25,000 to
cover these fees.
The amount due to HDL for two invoices covering Q4/22 & Q1/2023, exceeds the
budgeted amount for the fiscal year, as well as the purchasing limits for the Department
Page 169 of 263
Appropriation of $281,923 to the Fiscal Year 2023-24 Adopted Budget for HDL
Sales Tax Audit Finds
September 19, 2023
Page 3 of 3
Head and City Manager. City policy requires the City Council's approval for additional
appropriations which are necessary for the payment to HDL for their recovery of
additional Sales Tax revenue. The staff is requesting the City Council approve an
appropriation to the FY 2023-2024 adopted budget in the amount of $281,923, from the
unassigned General Fund, fund balance to cover the payment of these fees.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 5: Champion Economic Development and Fiscal Sustainability
Objective 513: El Segundo approaches its work in a financially strategic and
responsible way.
PREPARED BY:
Liz Lydic, Management Analyst
REVIEWED BY:
David Cain, Interim Chief Financial Officer
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. Hdl Invoice Number SIN027850
2. Hdl Invoice Number SIN031151
Page 170 of 263
HdP Companies
120 S State College Blvd, Suite 200 Brea, CA 92821 (714) 879-5000 hdlcompanies.com
CITY OF EL SEGUNDO
ATTN:FINANCE DEPARTMENT
350 MAIN ST
EL SEGUNDO, CA 90245
US
Purchase Order #
25-00473
Invoice Period
Q4/2022
Tax Area Code
19013
Invoice Number SIN027850
Invoice Date 5/9/2023
Due Date 6/9/2023
Service Charges
Contract Services - Sales Tax (April -June 2023)
Audit Services - Sales Tax
$1, 500.00
$139,097.67
Invoice Total: $140,597.67
Please Make Check Payable to: Hinderliter de Llamas & Associates
Should you have any questions or inquiries, please contact the Accounting Department via email:
accounting@hdlcompanies.com.
1/1
Page 171 of 263
HdL°Companies
120 S State College Blvd, Suite 200 Brea, CA 92821 (714) 879-5000 hdlcompanies.com
CITY OF EL SEGUNDO
ATTN:FINANCE DEPARTMENT
350 MAIN ST
EL SEGUNDO, CA 90245
US
Invoice Number
SIN031151
Invoice Date
9/12/2023
Due Date
10/12/2023
Purchase Order # 25-00473
Invoice Period Q1/2023
Tax Area Code 19013
Service Charges
Contract Services - Sales Tax (July -September 2023)
Audit Services - Sales Tax
Overpayment from Q4 2022
$1,500.00
$137,296.52
-$20,971.94
Invoice Total: $117,824.58
Please Make Check Payable to: Hinderliter de Llamas & Associates
Should you have any questions or inquiries, please contact the Accounting Department via email:
accounting@hdlcompanies.com.
1/1
Page 172 of 263
City Council Agenda Statement
F I, F, G t I) O Meeting Date: September 19, 2023
Agenda Heading: Consent
Item Number: 13.9
TITLE:
Agreement for Upgrade of Current Fleet Management Software
RECOMMENDATION:
Authorize the City Manager to execute an agreement with Faster Asset Solutions
and waive bidding requirements pursuant to El Segundo Municipal Code § 1-7-
9(A) for an initial cost of $87,793 and an annual maintenance cost of $12,150.
2. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
Amount Budgeted: $92,449
Additional Appropriation: No
Account Number: 001-400-4601-6206 (Contractual Services)
BACKGROUND:
Automated Fleet Management Software is a technology -based tool which improves fuel
usage tracking and preventative maintenance scheduling and allows a variety of
reporting features. The City's existing Fleet Management Software is outdated and
needs to be updated. Installing the upgraded software would reduce data input errors
and capture information electronically for improved analytics. Further, this upgraded
software would allow direct communication with the new Fuel Management System,
which will result in better operational performance, accountability, and fuel control.
DISCUSSION:
The City's Fleet Management System is outdated and needs to be upgraded to
leverage the benefits of newer technologies and automation. The current system does
not provide accurate data on a consistent basis and has limited controls. Currently, data
entry for vehicle odometer readings is difficult and the software which downloads the
data is outdated. This mileage data is important for scheduling preventative
Page 173 of 263
Fleet Management Software
September 19, 2023
Page 2 of 2
maintenance, determining warranty coverage, planning for anticipated replacement, and
preventing mileage overages. The resulting lack of reliable data erodes the
effectiveness of the City's preventative maintenance programs, which rely on the
number of miles or hours of use. Over time, this will adversely impact the efficiency and
longevity of the City's fleet.
To initiate the upgrade of the current software, staff contacted Faster Asset Solutions.
The Faster Asset Solutions software automates the user and vehicle authentication
process and odometer readings and ensures the accuracy of the captured data. It also
sends alerts on a wide variety of vehicle codes to ensure proactive and timely
maintenance of the City's fleet. Additionally, it has built-in controls to prevent
unauthorized use and will also provide a uniform fueling system for the City's fueling
site.
Staff finds that the City's best interests will be served by a direct award of this contract
to Faster Asset Solutions and recommends that the City Council waive the bidding
requirements pursuant to El Segundo Municipal Code § 1-7-9(A) and authorize the City
Manager to execute an agreement with Faster Asset Solutions for the purchase of a
new Fleet Management System and ongoing support of the software with an initial cost
of $87,793 and an annual maintenance cost of $12,150.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 2: Support Community Safety and Preparedness
Objective: El Segundo is a safe and prepared city.
Goal 4: Develop Quality Infrastructure and Technology
Objective 4A: El Segundo's physical infrastructure supports an appealing, safe, and
effective City.
PREPARED BY:
Erica Miramontes, Senior Management Analyst
REVIEWED BY:
Elias Sassoon, Public Works Director
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
Quote
Page 174 of 263
Wr t
pr
SVLV i IVIV
PROPOSAL
FLEET MANAGEMENT SOFTWARE
Ron Griffin
City of El Segundo
Quote #: 1559 v3
Quote Date: Aug 10, 2023
Quote Expires: Nov 1, 2023
Page 175 of 263
FASTER0
FASTER Asset Solutions Quote and Proposal
FASTER
Ron Griffin
City of El Segundo
FASTER Asset Solutions is pleased to submit our proposal, City of El Segundo, CA, Migration Budgetary Quote Only. FASTER has been in business
since 1982 and provides FMIS systems to cities, counties, states, universities, airports, transit, public utilities, and private companies. FASTER is
the largest provider of fleet management information systems (FMIS) to municipal governments in North America. We also believe FASTER is a
superior choice because of the following key strategic differences in our company.
The Most Experienced Staff in the Industry:
Seventy percent of FASTER's technical staff have been with us for more than 10 years. Reference checks will also reveal that no other vendor
offers the level of professional technical support staff and responsiveness as FASTER. This results in a better implementation experience along
with superior ongoing support, which ultimately results in better system utilization and ROI.
FASTER Invests in the Long -Term:
No other systems provider offers better systems longevity or a more advanced and stable system. For nearly 40 years now we have
continuously improved our system through three generations of technology. FASTER Web is our latest release and includes the ability to deploy
as a cloud -based or on -premises system and integrate easily with other software through API technology.
We are Product and Service Focused:
Likely the most important distinction of our company is that FASTER is product and service focused. Our strategy to continually reinvest in our
products, solutions, and staff, allows us to build a reputation with our customers and partners to have industry leading software and the most
responsive and knowledgeable support team in the asset management space.
Thank you for the opportunity to earn your business. If there is any additional information we can provide, or questions we can answer, please
don't hesitate to let us know.
Sincerely,
FASTER Asset Solutions
FASTERasset com L1nkedIn Facebook
Sales@fasterasset.com
757.623.1700
Adam Tolbert
adam.t@fasterasset.com
Page 176 of 263
1p
Quote
FASTER Asset Solutions
760 Lynnhaven Pkwy, Suite 203
Quote #
1559 v3
Virginia Beach, VA 23452
Date
Aug 10, 2023
United States
Expires
Nov 1, 2023
T: 4023055850
Contact
Adam Tolbert
Prepared for City of El Segundo
Ron Griffin
150 Illinois St.
El Segundo, CA 90245-4352
United States
E: rgriffin@elsegundo.org
City of El Segundo, CA, Migration Budgetary Quote Only
FASTER Web Core
One -Time Fees
Category Item Qty
LICENSE FASTER WEB CORE LICENSE FEE 150
FASTER WEB Core license fee per standard asset.
Standard assets are those originally valued at $5,000 or greater and active).
• This includes one instance of the FASTER Web Application with one database.
• Unlimited user access (named accounts) included.
10% Item Discount ($1,500.00)
FASTER (Code: 001)
LICENSE FASTER WEB Non Standard Assets License Fee 30
For non standard assets (initial purchase price <$5,000). Includes setup, license fee, lifetime software updates
for customers, first year maintenance and support.
Fuel Only assets are also considered non standard regardless of initial purchase price.
FASTER (Code: 012a)
SETUP / Database Management & Setup Migrating Customer 1
INTERFACE Establishment of one FASTER Web instance with a single Database. This setup includes the FASTER Web test
environment that will be used during the entire implementation, all database configuration, testing, backup
configuration, and validation. Includes 24x7x365 cloud database access. This same environment will be
promoted to be the production environment at the time of Go -Live.
• Backups: Hourly database backups will be conducted to ensure consistent and recoverable backups of
the database to restore from in the event of an emergency. Database Backups will be limited to 14 days
of recoverability. Backups will also be sent daily to a secure, offsite location
Faster Asset (Code: 620)
Page 177 of 263
Quote
One -Time Subtotal $17,750.00
Discount ($1,500.00)
Annual Fees
Category Item Qty
SUPPORT and FASTER WEB CORE ANNUAL SUPPORT & MAINTENANCE 150
MAINTENANCE FASTER WEB Core annual support and maintenance fee per standard asset.
FASTER (Code: 001A)
SUPPORT and FASTER WEB NON STANDARD ANNUAL SUPPORT & MAINTENANCE 30
MAINTENANCE FASTER WEB Non -Standard Assets annual support and maintenance fee per non-standard asset.
FASTER (Code: FWNSALICANN)
SUPPORT and Database Annual Support and Maintenance 1
MAINTENANCE Annual fee for support, maintenance, software upgrades, firmware/database management, data storage, and
report management.
• Backups: Hourly database backups will be conducted to ensure consistent and recoverable backups of
the database to restore from in the event of an emergency. Database Backups will be limited to 14 days
of recoverability. Backups will also be sent daily to a secure, offsite location
• Includes 24x7x365 cloud database access.
FASTER (Code: DBMSANN)
*Annual Support and Maintenance Fees billing schedules are outlined in the terms and conditions.
Annual Support And $12,150.00
Maintenance Subtotal
FASTER Web Add -On Solutions
One -Time Fees
Category Item Qty
SETUP / Fuel Import - Single Vendor (Existing Customer) - EJ Ward Fuel Island + EV Charging 2
INTERFACE Single Vendor Fuel Import
This is a single vendor fuel import for an existing customer who has been live on a FASTER product for more
than 6 months. The import includes 1 (one) of the following options:
1. Import a new fuel vendor fuel transaction file.
2. Import a new fuel file from your existing vendor.
FASTER will conduct complete configuration and testing of the fuel file layout and export files (flat files) from
the fuel system.
Site & Dispenser optional add on is available, if required, to the single vendor fuel import
FASTER (Code: 301)
Page 178 of 263
[;-r'j �--1 I ; i
Quote
Category Item Qty
SETUP / Single Vendor Site and Dispenser Add On - EJ Ward Fuel Island 1
INTERFACE This is an optional add -on to the Fuel Import (FI) to enable you to track the specific fuel site and/or fuel
dispenser. This optional add on allows configuration to track Inventory Items so fuel imports deplete quantity
from inventory.
100% Item Discount ($2,575.00)
Faster Asset (Code: 303)
SETUP/ Dashboard 1
INTERFACE
The Faster Dashboard provides easy access to an at -a -glance overview of key performance indicators and data
for your organization. The FASTER Dashboard is designed to give fleets a way to monitor performance,
communicate, and make quick decisions about their operations. It comes with 20 Key Performance Indicators
(KPIs) charts within the Dashboard Add -on, which includes the 8 module landing charts available within FASTER
Web which can also be accessed via the Dashboard for one convenient high level overview.
100% Item Discount ($10,300.00)
FASTER (Code: 207nc)
SETUP / Barcoding Add -On Setup 1
INTERFACE
The FASTER Barcoding Add -on provides the ability to scan and print labels on customer provided hardware. This
module allows for ease of data entry as well as inventory control.
• Beneficial add on for use with in-house numbering system. OEM labels may be used effectively as well.
• Simplifies inventory and intake processes for inventory items and storerooms.
• Quickly scan incoming inventory with 2D or Symbology - Code 128 barcodes.
• Reduces data errors that occur with any manual data entry process.
• Print barcode labels for items, including labels for a range of items simultaneously.
FASTER (Code: 208)
One -Time Subtotal $26,265.00
Discount ($12,875.00)
Annual Fees
Category Item Qty
SUPPORT and Fuel Import Single Vendor Support and Maintenance Existing Customer EJ Ward Fuel Island + EV Charge 2
MAINTENANCE
Annual support and maintenance for fuel import for existing customer
FASTER (Code: 301 ann)
SUPPORT and Single Vendor Site and Dispenser Support and Maintenance - EJ Ward Fuel Island 1
MAINTENANCE
Annual support and maintenance for site and dispenser
FASTER (Code: 303ann)
SUPPORT and Dashboard Annual Support and Maintenance 1
MAINTENANCE
FASTER (Code: 207ncann)
FASTER Asset Solutions - Quote # 1559 v3
Page 179 of 263
FASTER.
Category Item Qty
SUPPORT and Barcoding Add -On Annual Support & Maintenance 1
MAINTENANCE Annual recurring support and maintenance for barcode module
FASTER (Code: 208ANN)
Addon Authentication Provider Integration w/AuthO for Enterprise Connections 1
Modules / WEB This AuthO integration add -on provides authentication options for FASTER Web including the ability to
integrate with a third -party cloud directory provider such as Azure AD or Azure AD + SAML. This requires
enterprise connections and will provide Single Sign On capabilities.
Additionally, you can have the Authentication Provider to provide authentication for your users if you
don't have a cloud directory provider or if you have users who are not part of your directory that need
access to FASTER Web.
FASTER (Code: AuthEnt)
*Annual Support and Maintenance Fees billing schedules are outlined in the terms and conditions.
Annual Support And $10,053.00
Maintenance Subtotal
FASTER Web Implementation
One -Time Fees
Category Item Qty
Service / Data Migration Data Conversion 1
The Migration Data Conversion Product is used for migrating data from FASTER Win to FASTER Web.
• Data Migration for FASTER Win Add-Ons are quoted individually and require an individual requirements
scope
• Data Migration for FASTER Win Customizations are quoted individually and require an
individual requirements scope
Faster Asset (Code: 408)
Base Price
One -Time Subtotal
FASTER Web Training
One -Time Fees
$20,000.00
Category Item Qty
Page 180 of 263
[7j �--1 I ; :I
Quote
Category Item Qty
Training Implementation Training 1
• Faster Web 101 Introduction
• Training Planning Meeting
• Pre -Go Live
• Six sessions totaling 8 hours of remote, live, instructor -led training focusing on a functional
understanding of FASTER Web features to help prepare you for Go Live
• Go Live
• Three days of onsite, live, instructor -led training
• Covers functions necessary in day -day fleet work
• 90 Days Post -Go Live
• Deployment 30 min weekly Status Consult for 1 st 30 days
• Health Check 2-hr call 60 and 90 days from Go Live.
• Ongoing through 1 st Year
• Access to FASTER Resource Central
• Monthly public Q&A and Seminar on specific topics
Code: 512-SGL
One -Time Subtotal
$15,950.00
Summary
Please contact us if you have any questions. One -Time Subtotal
$79,965.00
Discount
($14,375.00)
Total One -Time
$65,590.00 USD
Total Annual Support
And Maintenance
$22,203.00 USD
Page 181 of 263
FASTER. 0
Cost Breakdown
Category
One -Time Fees
Annual Fees
LICENSE
$15,750.00
—
SUPPORT and MAINTENANCE
—
$17,403.00
SETUP / INTERFACE
$28,265.00
—
Addon Modules / WEB
—
$4,800.00
Service / Data
$20,000.00
—
Training
$15,950.00
—
Discount
($14,375.00)
—
Total
$65,590.00 USD
$22,203.00 USD
• Standard agreement for recurring pricing model is 60 months.
• Cancellation of service prior to term expiration will result in an early termination fee equal to 85% of the recurring fees for
the remaining term period.
• PAYMENTTERMS:
• One Time Fees: 30% at Purchase Confirmation/30% at Installation of Software/20% at System Overview/20% at
Delivery of Converted Data, Go Live.
• 100% of Annual Fees at Installation of FASTER Web. Any months remaining on FASTER Win support will be deducted
from the first year's annual fee.
Legacy Data Preparation and Cleanup
FASTER Asset Solutions always recommends that customers confirm that all legacy system data is current, accurate, and in good order. Data
maintained in good order from previous systems will not typically require any corrections and can be imported effectively and efficiently into
the FASTER Web product without issue. In the event that there are legacy data issues that require correction by the customer, FASTER Web
consultants will support those efforts for our customers by providing guidance and advice.
Page 182 of 263
SOLUTION
PROPOSAL
FLEET MANAGEMENT
A SOFTWARE
Gilbert Rivera
City of El Segundo
Quote #: 1929
Quote Date: Aug 29, 2023
Quote Expires: Oct 28, 2023
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Page 183 of
FASTER Asset Solutions
760 Lynnhaven Pkwy, Suite 203
Quote #
1929
Virginia Beach, VA 23452
Date
Aug 29, 2023
United States
Expires
Oct 28, 2023
T:4023055850
Contact
Troy Haworth
Prepared for City of El Segundo
Gilbert Rivera
150 Illinois St.
El Segundo, CA 90245-4352
United States
ACCEPT ,
• TE
T: (323) 217-3105
E: grivera@elsegundo.org
City of El Segundo, CA - Add -On Win
User License
One -Time Fees
Category Item
Qty Price
Total
LICENSE WIN User License
1 $3,880.00
$3,880.00
FASTER (Code: ULWIN001)
Total One -Time
$3,880.00 USD
Annual Fees
Category Item
Qty Price
Total
SUPPORT and WIN User License Support & Maintenance
1 $776.00
$776.00
MAINTENANCE
FASTER (Code: ULWIN001ann)
Please contact us if you have any questions.
Total Annual Support
And Maintenance
$776.00 USD
Cost Breakdown
Category One -Time Fees Annual Fees
LICENSE $3,880.00 —
SUPPORT and MAINTENANCE — $776.00
Total $3,880.00 USD $776.00 USD
"'TER As%e.t So tidon-s - Quote P 1929 ,
Page 184 of 263
not
PAYMENT TERMS: 50% at Start of Project/50% at Delivery
FASTER PksSet Sak;dons -Quote ,,t 1921-
Page 185 of 263
City Council Agenda Statement
F I, F, G t I) O Meeting Date: September 19, 2023
Agenda Heading: Staff Presentations
Item Number: D.10
TITLE:
Resolution Modifying the Basic Salary Range for the Chief of Police and the Monthly
Stipend for the City Clerk Classifications
RECOMMENDATION:
Adopt a Resolution modifying the basic monthly salary range for the Chief of
Police and the City Clerk classifications.
2. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
The fiscal impact of the proposed salary range adjustment to the Chief of Police
classification is approximately $26,593 for FY 2023-24.
Additional Appropriation: Staff is requesting an additional appropriation in FY 2023-24
to implement the change to the monthly salary range.
Account Number: 001-400-3101 (General Fund -Unassigned Fund Balance)
The cost of the proposed monthly stipend adjustment to the Elected City Clerk is
approximately $14,072 for FY 2023-24. This will be absorbed though salary savings
from the vacant Assistant City Clerk position, resulting in no fiscal impact.
BACKGROUND:
Chief of Police
The Chief of Police classification compensation, benefits and other terms and conditions
of employment are provided under the City's Administrative Code Chapter 1A-
Management and Confidential Series.
The Management and Confidential Series is an unrepresented employee group that has
not regularly received cost -of -living adjustments to salary as is customary with the
Page 186 of 263
Resolution Modifying Salaries
September 19, 2023
Page 2 of 4
represented employees in bargaining units. Instead, this group receives salary
increases based on merit and performance from 1-5% annually, until the top of the
established salary range for the position has been attained. Once at the top of the
salary range, no additional salary can be provided, regardless of satisfactory job
performance. When the salary ranges are adjusted, if an employee is due for their
annual evaluation, they may be awarded a salary increase based on their performance
and availability in the salary range. The last salary range adjustment for the Chief of
Police was in June 2019.
City Clerk
The City Clerk is an elected position that receives a monthly stipend with medical
benefit contributions tied to the Management and Confidential Executive group. On
March 15, 2016, the City restructured the manner in which the contribution towards
medical benefits were paid from $1,200 per month to the Public Employees Medical and
Hospital Care Act ("PEMHCA") to the minimum contribution of $125. To mitigate the
potentially negative impact to the elected officials' medical benefits, the City Clerk
stipend was increased by $1,075. This increase of $1,075 plus $125 made the elected
officials whole to their prior medical contribution of $1,200 per month. The total stipend
of $2,375 per month was adopted by City Council with Resolution 4973 on March 15,
2016. This stipend remains at this current monthly amount.
DISCUSSION:
Chief of Police
On August 15, 2023, adjustments were made to the salary ranges for the
"miscellaneous" employees covered under the Administrative Code Chapter 1A
Management and Confidential series with the adoption of Resolution 5432. The Chief of
Police is a "safety" position and did not receive a salary range adjustment with the
Administrative Code update. The current salary range is $17,620 to $21,737.
Miscellaneous positions received a six percent (6%) salary adjustment and non -safety
executive salary ranges were adjusted to a maximum of $18,750 per month.
The City is currently in labor negotiations with the Police Manager's Association ("PMA")
for a successor Memorandum of Understanding ("MOU"). This bargaining unit includes
two Police Captains that directly report to the Chief of Police and four Police Lieutenants
that report to the Captains. Changes to the compensation for these represented
positions will very likely create a salary compaction issue with the compensation for the
Chief of Police position in which the total compensation for the PMA positions will
exceed that for the Chief of Police.
Additionally, the Chief of Police has announced that he will be retiring at the end of this
year. The City has engaged an executive recruiter to conduct a recruitment for a
successor. For the reasons described above, it is recommended that the base salary
range of the Chief of Police be adjusted to $23,259 per month, which represents a
seven percent (7%) increase. This salary range adjustment will reduce potential salary
Page 187 of 263
Resolution Modifying Salaries
September 19, 2023
Page 3 of 4
compaction with PMA employees and also assist the City in attracting the best qualified
candidates to apply for this important position.
City Clerk
In December 2021, the Deputy City Clerk retired after a long tenure. This provided the
City with an opportunity to conduct a review of the structure of the City Clerk's office
prior to opening a recruitment. In May 2022, it was recommended that the Deputy City
Clerk position be reclassified to an Assistant City Clerk position which would be
responsible for managing the day-to-day operations of the office in the absence of the
elected City Clerk. A recruitment was launched in July 2022 for the newly created
position. Three interview panels were conducted for candidates and conditional job
offers were made to two candidates who declined the position. During the 2022 election
season, the recruitment remained open, but we were not actively recruiting.
As we were unable to successfully fill this position, the elected City Clerk and staff have
determined that they are able to maintain services without the addition of the Assistant
City Clerk. The elected City Clerk adjusts her weekly office hours as needed to
compensate during busier times.
It is recommended that the monthly stipend for the elected City Clerk be adjusted from
$2,375 to $3,375 per month to accommodate the additional workload in the absence of
the newly created Assistant City Clerk position. Additionally, it is recommended that the
recruitment for this position be suspended for the duration of the 2023-24 fiscal year
and reevaluated for the 2024-25 fiscal year. At this time, the City may decide to either
continue the suspension of the budgeted position or re -review the staffing structure of
the City Clerk's Office. The candidate pool may improve over this fiscal year and enable
the City to fill the position with a qualified candidate. As mentioned previously, the
stipend amount has remained the same since 2016. Increasing the stipend and
suspending the filling of the Assistant City Clerk position will result in a salary savings.
If these recommendations and resolution are approved and adopted, Human Resources
will work with Finance to implement the monthly salary range adjustment for the Chief of
Police and stipend for the City Clerk positions.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 3: Promote a Quality Workforce Through Teamwork and Organizational
Efficiencies
Objective: El Segundo is an employer of choice and consistently hires for the future,
with a workforce that is inspired, world -class, engaged and innovative.
PREPARED BY:
Rebecca Redyk, Human Resources Director
Page 188 of 263
Resolution Modifying Salaries
September 19, 2023
Page 4 of 4
REVIEWED BY:
Rebecca Redyk, Human Resources Director
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
Resolution Modifying the Monthly Basic Salary Range for Various Classifications
Page 189 of 263
RESOLUTION NO.
A RESOLUTION MODIFYING THE BASIC MONTHLY SALARY RANGE
FOR VARIOUS JOB CLASSIFICATIONS
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council approves the following basic salary range:
Classification Monthly Salary Range
City Clerk (Elected) $3,375.00
Chief of Police $17,620.73 - $23,259.36
SECTION 2: Authority. The City Manager or his designee is authorized to take any steps
necessary in order to effectuate this Resolution.
SECTION 3: Construction. This Resolution must be broadly construed in order to achieve
the purposes stated in this Resolution. It is the City Council's intent that the provisions of
this Ordinance be interpreted or implemented by the City and others in a manner that
facilitates the purposes set forth in this Resolution.
SECTION 4: Severability. If any part of this Resolution or its application is deemed invalid
by a court of competent jurisdiction, the City Council intends that such invalidity will not
affect the effectiveness of the remaining provisions or applications and, to this end, the
provisions of this Ordinance are severable.
SECTION 5: The City Clerk is directed to certify the adoption of this Resolution; record
this Resolution in the book of the City's original resolutions and make a minute of this
adoption of the Resolution in the City Council's records and the minutes of this meeting.
SECTION 6: This Resolution is effective September 19, 2023 and will remain effective
unless repealed or superseded.
PASSED AND ADOPTED this 19t" day of September, 2023
Drew Boyles,
Mayor
Page 190 of 263
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved and
signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said
Council held on the day of , 2023, and the same was so passed and adopted
by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
Page 191 of 263
,,, M City Council Agenda Statement
E L S E G U N D O Meeting Date: September 19, 2023
Agenda Heading: Staff Presentations
Item Number: D.11
TITLE:
FY2023-25 Communications Plan for the City of El Segundo
RECOMMENDATION:
1. Approve the FY2023-25 Communications Plan for the City of El Segundo.
2. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
None
BACKGROUND:
The City of El Segundo Communications Program is a critical component of
strengthening the City's relationship with residents, businesses and the community as a
whole. The program proactively informs stakeholders of what the City is doing to meet
their needs and to improve and expand resident and business engagement through
multiple communications channels.
The City's first Communications Plan was created in May 2019 after the City and City
Council identified a comprehensive program was needed to establish communications
standards, meet news/media needs, implement branding, provide proactive content,
utilize and manage social media and support other marketing -related needs. The plan
was last updated in 2021.
An effective communications program is fiscally responsible and a smart investment in
the City's future.
DISCUSSION:
A strategic communications program strengthens the City's relationship with residents,
businesses, and the community as a whole. The communications plan is a road map
Page 192 of 263
2023-2025 Communications Plan
September 19, 2023
Page 2 of 3
outlining where staff will focus on integrated communication efforts. The development
and regular re-evaluation of the communications plan is a critical component of the
communications program.
From September 2022 through March 2023, City department directors and team
members provided feedback and input about how the Communications Program
supported department efforts and identified areas of opportunity. The feedback
gathered was instrumental in shaping the goals and strategies for the 2023-2025
Communications Plan.
The communication plan aligns and supports all five of the City's strategic goals, and
includes the following ten initiatives:
1. Support City Council Priorities
2. Proactively Reach Out to the Community & Garner Customer Feedback
3. Improve Internal City Communications
4. Build Stakeholder Relationships
5. Maintain & Enhance a Consistent Brand Identity
6. Lead Emergency & Crisis Communications
7. Maximize the Impact of El Segundo Media
8. Increase Engagement on Social Media Platforms
9. Strengthen Media Relations
10. Maintain the City Websites
The communications plan aims to be proactive in informing stakeholders of what the
City is doing to meet their needs and to strengthen and expand resident and business
engagement through multiple channels.
Several tools and metrics will be implemented and reviewed to gauge the City's success
related to the communications program. These include, but are not limited to:
• Successful community understanding of high -priority initiatives leading to
intended outcomes.
• Metrics reports from GovDelivery, GovAccess and Hootsuite.
• Increased website(s) engagement, including unique page views and reduced
bounce rate.
• Increase in Net Promoter survey participation.
• Collaborate with other departments to garner citizen feedback via online surveys
and point of service feedback.
• Increase in social channel growth and engagement.
• Positive media coverage supporting the City's messaging.
• Increased subscribers, open rates and click-thru rates in GovDelivery.
• Communications Program feedback from City staff.
Page 193 of 263
2023-2025 Communications Plan
September 19, 2023
Page 3 of 3
CITY STRATEGIC PLAN COMPLIANCE:
Goal 1: Enhance Customer Service, Diversity, Equity, Inclusion and Communication
Objective 1A: El Segundo provides unparalleled service to all customers.
Objective 1 B: El Segundo's engagement with the community ensures excellence.
PREPARED BY:
Diane Chaaban, Communications Manager
REVIEWED BY:
Barbara Voss, Deputy City Manager
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. 2023-2025 City of El Segundo Communications Plan
Page 194 of 263
CITY OF
ELSEGUNDO
The City of El Segundo
July 1, 2023 - June 30, 2025
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CONTENTS
SECTION 1: OVERVIEW
• Background
• Vision & Guiding Principles
• City of El Segundo Strategic Goals
• Audiences & Channels
• Communication Tools
• Input from City Departments
SECTION 2: GOALS, STRATEGIES
& INITIATIVES
• Goals &Strategies
• Initiatives
SECTION 3: LOOKING AHEAD
• Measures for Success
• Next Steps
o'd
Page 196 of 263
03
ORIVA�iyfm
The City of El Segundo Communications Program is
a critical component of strengthening the City's
relationship with residents, businesses and the
community as a whole. The program proactively
informs stakeholders of what the City is doing to
meet their needs and to improve and expand
resident and business engagement through multiple
communications channels.
The City's first Communications Plan was created in
May 2019 after the City and City Council identified a
comprehensive program was needed to establish
communications standards, meet news/media needs,
implement branding, provide proactive content, utilize
and manage social media and support other marketing -
related needs. The plan was updated in 2021.
An effective communications program is fiscally
responsible and a smart investment in the City's
future.
Page 198 of 263
VISION & PRINCIPLES
Vision: To support the City through communications that foster effective, proactive and two-
way engagement with all stakeholders; leading to improved trust, greater transparency and
understanding with residents, employees and businesses; and be the number one source for
information for all things City -related.
Guiding Principles: The Communications Program is timely, proactive, transparent, effective,
accurate and helpful.
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CITY OF
ELSEGUNDO
The Communications Plan aligns and supports the
strategic goals outlined in the City of El Segundo's Strategic Plan:
1
�e;
3
E
Enhance Customer Service, Diversity, Equity, Inclusion and Communication
Support Community Safety & Preparedness
Promote a Quality Workforce through Teamwork and Organizational Efficiencies
Develop and Maintain Quality Infrastructure & Technology
Champion Economic Development & Fiscal Sustainability
CITY OF
ELSEGUNDO
City Council
Committees,
Commissions & Boards
El Segundo Media
(Spectrum Channel 3 & 22
AT&T U-verse Channel 99)
Websites
Emails/SMS
Social Media
Meetings
City Signage
Residents
Businesses &
Employees
AUDIENCES &
CHANNELS
City Employees
Employee Association
Leadership
Intranet
Emails/SMS
Events
Potential New Businesses
Prospective Residents
Visitors
07
Journalists/Influencers
EL SEGUNDO
MEDIA
El Segundo Media produces
timely stories for digital and
community cable platforms.
Media content includes
public service
announcements (PSAs),
community awareness
issues, spotlights on local
businesses and healthy
living. Shows include El
Segundo News, City Council
Recap and various other
segments.
•
EMAIL
The City utilizes
GovDelivery, an email
delivery system that
provides easy -to -use
templates, supports
images, PDFs, specific
topics/email lists and
easy -to -access analytics
to measure interaction.
The community can sign
up for select topics or
subscribe to all.
•I•
CITY
WEBSITES
City websites include City,
Fire, Police, Recreation,
Parks & Library,
Hospitality/Tourism and
Economic Development. The
sites are user-friendly and
feature easy -to -find, timely &
accurate content. Key areas
include: News, Events,
Service Requests and
department -specific
information.
SOCIAL MEDIA
CHANNELS
Social media channels are
leveraged for integrated
citywide communications. A
dashboard streamlines
logins and provides ease -of -
use for content deployment,
monitoring and scheduling.
All social channels are
featured on the City's
websites and there is a
dedicated social media
page on elsegundo.org.
W
MEDIA
RELATIONS
Media relations support
includes media alerts,
media release writing,
distribution & outreach,
maintenance of media
lists & relationships,
media/event production
and photography &video
asset (b-roll) creation.
DESIGN &
I NTRAN ET
EVENTS
PHOTOGRAPHY
The Intranet serves as the
Both internal and external
El Segundo Media offers
primary tool to
events are tools for
specialized expertise and
communicate with City
information dissemination
assistance with
staff. It provides staff with
and interaction. Staff
photography and graphic
timely and relevant
events and external events
design to departments and
information and offers a
such as community
teams at City Hall. Support
repository of important
meetings, City Council
includes flyers, logo
employee policies and
meetings, town halls,
development, images for
guidelines, that can be
press conferences and
use on social media and
accessed anywhere,
media events are
websites.
anytime.
supported by the
Communications Team.
W
Page 203 of 263
DEPARTMENT Key Findings:
INPUT• Proactive communications planning is critical for key
projects in all departments.
City department directors and team • Adoption and use of Communications Request Form,
members provided feedback and input Websites and GovDelivery channels across departments for
about how the Communications
Program supported department efforts both internal and external communications is important.
and identified areas of opportunity. •Proactive feedback tools/surveys are instrumental to inform
Input helped shape the goals and customer service/satisfaction goals.
strategies for the 2023-2025 plan. •Fresh photography is helpful for departments for website
pages, social channels and bulletins.
• The
Intranet has vastly improved
internal
communications.
• The
Communications Committee
meets
monthly and is an
� effective forum for cross -departmental collaboration and
integrated communications for the City.
10
Page 204 of 263
Section 2
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& Initiatives
CITY OF
ELSEGUNDO
INFORM
2023m2O25 Communication Goals 4
FOSTER LEAD
Be the leading source of information
and provide a solid understanding of
the City's responsibilities, services,
and programs.
LIST IV
Listen and increase two-way
communication to garner feedback to
take immediate action and set future
customer service goals.
PROMOTE
Promote the City's services,
programs and events to residents
and visitors.
Foster a culture of transparency,
partnership, diversity and
inclusion with the community
through timely communications.
INCREASE
Increase awareness and
understanding about why the City
of El Segundo is a great place to
live, work and visit.
BUILD
Build trust and responsiveness with
the media.
Lead communications between key
stakeholders in the City, and ensure
that communications are consistent,
inclusive, proactive and collaborative.
CREATr
Create citywide brand guidelines and policy
to support a unified brand identity.
REACH
Utilize effective communication
channels to reach multiple audiences.
12
Support City Council Priorities
CProactively Reach Out to the Community &
Garner Customer Feedback
OImprove Internal City Communications
�4, Build Stakeholder Relationships
�5) Maintain & Enhance a Consistent Brand Identity
Lead Emergency & Crisis Communications
Maximize the Impact of El Segundo Media
ncrease Engagement on Social Media Platforms
Strengthen Media Relations
10 Maintain the City Websites
13
Page 207 of 263
win
Key Focus Areas:
• Lead public information outreach efforts to support
RIF G I IF i implementation of City Council directives.
CIL PRIORITIES • Produce City Council Recap that summarizes
decisions, recommendations and presentations
made during City Council meetings.
• Provide background and communication points for
media interviews; statistics and information for
presentations; updates on key projects and
programs; crisis communications leadership and
support.
• Speeches, remarks and videos for official city -
related activities.
14
Page 208 of 263
Key Focus Areas:
• Utilize metrics and feedback to improve customer
,r�ROACTIVELY REACH services and processes.
tIUT TO THE � MMUNITY AND • Conduct annual Net Promoter survey.
"j""ARNER CUSTOMER
• Further collaborate with City departments to create
DBACK outreach campaigns including communications
strategy, public relations and content creation.
• Expand and increase engagement with established
communications channels including: newsletters
(digital and printed for older adults and available at
City facilities open to the public), bulletins, City
websites and social media.
• Keep a pulse and invite feedback for additional
--> channels of communications, as needed.
15
Page 209 of 263
Key Focus Areas:
• Conduct quarterly in -person town hall meetings featuring the
,'DROVE INTERNAL City Manager to provide updates about upcoming projects
MMUNICATIONS and foster dialogue with City staff members.
• Continue the City Manager Update that includes a message
from the
City Manager,
timely news from
departments, new
business
updates, and
City -related news
and events.
• Curate and expand staff Intranet featuring department -
related news, City policies, leadership training opportunities,
staff activities, employee appreciation events, and health and
wellness information.
• The Communications Team will continue to work with inter-
departmental liaisons to align messaging priorities.
� • GovDelivery and GovAccess training will continue for all
departments to empower staff to expand communications
with employees.
16
Page 210 of 263
0
.D STA
NTION
0
Key Focus Areas:
• Strengthen relationships with federal, state and local
elected officials' communications teams.
• Grow relationships with communications contacts at top
employers within the business community.
• Serve as City liaison with key community groups.
• Identify speaking opportunities for City Councilmembers
and key City staff with stakeholder groups.
,7
Page 211 of 263
Key Stakeholders
Community/Residents: PTAs, Churches, Kiwanis Club, Rotary Club, Schools, Ed!
Foundation
Media: El Segundo Herald, Los Angeles Times, Daily Breeze, Easy Reader, Beach
Reporter, Los Angeles Business Journal
Emergency: Los Angeles Air Force Base (LAAFB), Los Angeles International
Airport (LAWA), Chevron, Los Angeles Department of Water & Power (LADWP),
Hyperion Water Reclamation Plant, Top 10 Employers, Hotels, Schools
Regional Groups: South Bay Cities Council of Governments (SBCCOG), Los
Angeles Economic Development Corporation (LAEDC), South Bay Association of
Chambers of Commerce, Governor's Office of Business and Economic
Development, LA County Communications Representatives
Aerospace Sector: LAAFB, Aerospace Corporation, Starburst Accelerator, LA Air
Force Base & Aerospace Employers, South Bay Aerospace Alliance, Aerospace &
Defense Forum
Education: Superintendents, Principals, PTAs, Ed! Foundation and Key Education
Stakeholders
State & Local Elected Officials: Governor Gavin Newsom, Offices of: Senator
Dianne Feinstein, Senator Alex Padilla, Representative Ted Lieu, Senator
Benjamin Allen, Assemblymember Al Marutsuchi, Second District Supervisor
Holly J. Mitchell; City Councilmembers of the South Bay Cities
Marketing Communications: LA Kings, Los Angeles Lakers, LA Chargers, LA
Times, The Point, Plaza El Segundo, Topgolf, Downtown Businesses
Committees, Commissions & Boards: Coordination of Annual Joint Meeting
of CCB Representatives
Los Angeles World Airports (LAWA) Relations: City Lobbyist, LAWA External
Relations, LAWA Press Office, LAWA Community Relations
Top 20 Employers: Aerospace Corp, AT&T, Big 5, The Boeing Company,
Cetera Financial Group, Inc., Chevron Products Company, Infineon
Technologies America Corporation, Internet Brands, Kinecta Federal Credit
Union, Karl Storz Endoscopy America, Inc., Kite Pharma, Los Angeles Times,
Mattel Inc., Northrop Grumman, Optum, Raytheon, Spectrum, Stamps.com,
TechStyle, Teledyne Controls
ff:]
Page 212 of 263
It
I
It
Key Focus Areas:
• Develop a comprehensive branding style guide for
ENHANCE
D the City, including:
:T BRAN
IR 0 Logo usage and compliance guidelines
o Colors, fonts
o Adoption by City Council
• Fresh and dynamic photography assets for use on
websites, social media and other communications
opportunities.
• Explore development of a digital asset management
system.
19
Page 213 of 263
LEAU
& CR
r!nm
Key Focus Areas:
The Communications Manager serves as the Public
Information Officer (PIO).
Alignment, collaboration and training with Alert
SouthBay and Nixle for regional emergency alerts.
• Active participation with key stakeholders to
continue to prepare and train for emergency
communications needs.
• Participate in emergency response drills and lead
the crisis communications component of City's
Emergency Plan.
• Support communications to encourage participation
-> in CERT and other emergency preparedness
activities.
all
Page 214 of 263
It
Key Focus Areas:
• Continue successful programming including El Segundo
News, City Council Recap, What's Up El Segundo,
� Business Matters and live broadcasts of City Council and
select Committees, Commissions and Boards meetings.
• Continue integrating with City Communications Committee
team members to support and promote department
initiatives.
• Repurpose segments to be shared on social media
channels.
• Support press conferences and special events.
• Leverage video expertise to drive social media channel
r opportunities.
--> • Create grassroots awareness campaign to boost
viewership.
2,
Page 215 of 263
Key Focus Areas:
iANCE using Facebook, Instagram, Linkedln, Twitter
11A and YouTube as main channels for citywide
'-R*AAGEMENT information sharing.
• Support departments' social channels to further
broaden reach, grow audiences and leverage content
across the City's social channels.
• Provide guidance to Communications Committee
members to enhance their use of social media.
• Build confidence in the social media communities to
refer to City websites for accurate information.
• Keep a pulse on new channels and platforms to reach
audiences further.
-> • Update social media policy for current best practices.
22
Page 216 of 263
Key Focus Areas:
• Provide clear, consistent and timely messaging for
11 Wi
external audiences.
11
• Regular check -ins with key reporters to share news
and updates.
• Maintain a comprehensive media contact list.
• Provide media and photo opportunity alerts for
newsworthy events to stay top -of -mind with the
media.
• Leverage media monitoring to stay up-to-date on
local media topics and coverage.
• Utilize a master calendar to proactively alert media
of newsworthy projects and upcoming initiatives.
23
Page 217 of 263
Key Focus Areas:
• Conduct a website audit to uncover areas for opportunity
MEW hINTAIN CI I E
to further support City and department communications.
= 9R, I T F R Work with the Communications Committee to refresh
images, content and page layouts, where needed.
• Strategize with departments to promote and highlight
content on their web pages.
• Update the Website Content Style Guide and Website
Governance Policy on an annual basis.
• Encourage and work with department directors to hold
City staff accountable for adhering to guidelines and
policy.
• Provide training for new Communications Committee
members.
-> • Employ best practices per the Website Content Style
Guide.
M
Page 218 of 263
Section 3 —>
3- w
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Mil 0 re
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IS91h.-■1!
'0l:
• Successful community understanding of high -priority
initiatives leading to intended outcomes.
• Metrics reports from GovDelivery, GovAccess and Hootsuite.
• Increased website(s) engagement including unique page
views and reduced bounce rate.
--> • Increase in Net Promoter survey participation.
• Collaborate with other departments to garner citizen
feedback via online surveys and point of service feedback.
• Increase in social channel growth and engagement.
• Positive media coverage supporting the City's messaging.
• Increased subscribers, open rates and click-thru rates in
GovDelivery.
• Communications Program feedback from City staff.
26
Page 220 of 263
ADOPT
Review plan with all
departments and
representatives.
PLAN
Ensure action plans are in
place for each
initiative/focus.
EXECUTE
Execute communications
strategy and support.
MEASURE
W
Measure for effectiveness
and collect data to inform
future strategy.
27
Page 221 of 263
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City Council Agenda Statement
F 1 F �' t 1) �� Meeting Date: September 19, 2023
Agenda Heading: Staff Presentations
Item Number: D.12
TITLE:
Phase One Recreation Park Renovation Project
RECOMMENDATION:
Review, provide comments, and approve proposed prioritization of the
conceptual plans for Phase One Recreation Park Improvements.
2. Direct staff to return to Council with an amended agreement with LPA, Inc. to
proceed with phase two of the design, which includes the preparation of detailed
design and construction documents.
3. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
The total estimated cost to complete all four elements of the Phase One Recreation
Park Renovation is anticipated to be $17.5 million. There is an additional $13.6 million in
potential upgrades to the project, which could include synthetic turf, upgraded drainage
systems, and LED lighting.
There is currently $1.7 million in the Recreation Park Improvements Reserve Fund. In
addition, the Council has directed $7 million be placed in reserves over the next three
years, for a total of $8.7 million to be available by FY24-25. This leaves a gap of $9
million in funding if the Council were to elect to complete all four elements of the project.
Staff are also reviewing potential grant opportunities to close the funding gap. Potential
funding opportunities include Prop 68 funds and Land And Water Conservation grants.
BACKGROUND:
In 1954, the City of El Segundo constructed Recreation Park which included two
baseball fields, a softball field, a two-story community clubhouse, tennis and basketball
courts, concession stands, and picnic space. Over the years, the City has continued to
improve and add to Recreation Park, constructing additional buildings, including the
Page 223 of 263
Phase One Recreation Park Renovation
September 19, 2023
Page 2 of 5
Checkout Building (1961), Joslyn Center (1966), Teen Center (1980), and volleyball
courts, pickleball courts, a paddle tennis court, a roller hockey rink, a community
garden, and more.
In recent years, the Council has had several discussions about updating the park in
order to continue serving the evolving needs of the residents of El Segundo. In general,
this park has not had any major improvements in over 30 years. Due to age and
deferred maintenance, significant investment is needed to upgrade or replace existing
Recreation Park facilities.
On February 18, 2020, City Council authorized staff to issue a Request for Proposals
(RFP) to conduct a Recreation Park Needs Assessment, including public engagement,
recreation and parks trend analysis, comprehensive review of City recreation
programming, facility condition assessments, accessibility survey and American
Disabilities Act requirements, master plan recommendations and cost estimates. The
City Council directed staff and the consultant to complete the outreach and analysis
faster than the nine months outlined in the original proposal if possible. In response to
this request, the project schedule was revised to seven months.
On October 20, 2021, RJM Design Group presented summary information about their
analysis and professional recommendations to the Recreation and Parks Commission.
On November 16, 2021, RJM Design Group presented the Recreation Park Needs
Assessment to City Council. While the City received and filed the item, the Council was
clear that they felt the document lacked the clarity needed to project a clear path
forward. Council directed staff to conduct meetings with the City Manager and individual
Councilmembers to further discuss the Needs Assessment and proposed
recommendations. The Council also directed staff to set up a joint meeting of the City
Council and the Recreation and Parks Commission so that further discussion could take
place.
In June and July of 2022, the newly hired Recreation, Parks and Library Director
reviewed the Recreation Park Needs Assessment document, viewed the November 16,
2021 City Council meeting, consulted with the Interim Community Services Director,
and engaged City staff in further discussion about the findings and recommendation of
the Needs Assessment. It became apparent that there is some uncertainty in the
findings of the Needs Assessment, particularly with regard to the notion of demolishing
three current, specific use facilities to build one multi -use, multi -level Community
Center. Staff who interact with the public users of the park regularly expressed concern
to City staff that the survey sample may not have represented those who actually utilize
the park. Collectively, Recreation and Parks staff felt strongly that the park users would
like to see Recreation Park maintain its current layout with independent facilities that are
geared toward serving specific age groups.
On August 31, 2022, a joint meeting of the City Council and Recreation and Parks
Page 224 of 263
Phase One Recreation Park Renovation
September 19, 2023
Page 3 of 5
Commission was held at the Joslyn Center to consider options for moving ahead with
park updates. At the meeting, the City Council and Recreation and Parks Commission
directed staff to retain the current layout of Recreation Park while making needed
upgrades to current spaces and facilities using a phased approach. This would involve
making a series of renovations and updates to each facility or amenity over time as
funding is available.
The four elements identified in Phase One improvements include:
1. Renovations to the Teen Center and Teen Plaza, including the basketball court
and skate park.
2. Renovations of the pickleball, tennis, volleyball and paddle tennis courts.
3. Renovations to Stevenson, George Brett and softball fields, including irrigation
improvements.
4. Demolition and re -imagining of lawnbowling, horseshoes and bag toss areas.
176*0111::14IQ0F
At the Council meeting of April 18, 2023, the Council voted to enter into a Professional
Services Agreement with LPA, Inc. ("LPA") for an amount not to exceed $145,918 to provide
conceptual site plans for Phase One of the Recreation Park Renovation Project along
with a rough order of magnitude cost.
A Recreation Park Renovation Subcommittee was formed to assist staff in developing
the conceptual plan with the consultants. The Recreation Park Renovation
Subcommittee met four times and included members Councilmember Pirsztuk,
Councilmember Baldino, Recreation Commissioner Bob Motta, Recreation
Commissioner Dave Lubs, Arts and Culture Advisory Committeemember loana
Thurman and City staff. Additionally, LPA presented conceptual plans to the
Recreation and Park Commission at a community meeting on August 16, 2023.
Teen Center and Teen Plaza Improvements
The teen center is an outdated building in disrepair that hasn't had any significant
upgrades in many years. The structural integrity of the building is fine but the finishing,
utilities and roofing systems are all in need of upgrades. Additionally, more
opportunities for flexible spacing are desired, such as a roll -up door that would allow a
natural connection between the indoor and outdoor space. Significant improvements are
also needed to the skate park and the basketball courts.
Upgrade and Repairs to Fields, Including Irrigation
Brett Field and the softball field have drainage issues and infield surfacing issues that
Page 225 of 263
Phase One Recreation Park Renovation
September 19, 2023
Page 4 of 5
need to be addressed. There are options to utilize synthetic or natural turf on both fields
and both fields need to be regraded. Lighting has been deemed to be sufficient, though
LED lights could be added for environmental considerations.
Stevenson Field
Stevenson field has been designed as a water retention site. Because of this, any
significant upgrades to the turf and infield will be subject to deterioration when the field
floods during large storm events. The only way to address this issue is to consider
increasing the capacity of the pump station adjacent to the field. As such, additional
drywalls are proposed that could assist in water drainage but will not eradicate the
issue.
Lawnbowling and Horsehoe Area
The lawnbowling and horseshoe areas are essentially defunct. There is extremely
limited use of these areas for their intended purposes. Staff are proposing demolishing
these areas and creating a great lawn that would connect the north and south lawns
adjacent to the Checkout Building and sports courts. The great lawn would feature new
turf, trees and walkways. At the southern end of the great lawn, a seating area is
proposed that would include trees, plant materials and shaded tables and benches that
could be utilized by Joslyn Center patrons and the general public.
Sports Courts
The surfacing and play areas of the courts were determined to be in good condition.
The fencing and structural poles and walls are in need of repairs but the costs of those
repairs may outweigh the benefits. It is proposed that these repairs be completed only as
necessary for safety. Any additional upgrades to fencing and lighting are recommended
at a later date as funding is identified.
Priorities
While meeting with the Recreation Park Renovation Subcommittee and the Recreation
and Parks Commission, it became apparent that there is consensus that the top priority
for the community is to complete the Teen Center and Teen Plaza upgrades. The
second priority is the upgrades and repairs to the fields. Following those projects is the
repurpose of the lawnbowling, horsehoes and bag toss areas. The lowest priority
project was determined to be the repair of the poles and walls surrounding the pickleball
and tennis courts.
Page 226 of 263
Phase One Recreation Park Renovation
September 19, 2023
Page 5 of 5
CITY STRATEGIC PLAN COMPLIANCE:
Goal 1: Enhance Customer Service, Diversity, Equity, Inclusion and Communication
Objective 1A: El Segundo provides unparalleled service to all customers.
Objective 1 B: El Segundo's engagement with the community ensures excellence.
Goal 4: Develop and Maintain Quality Infrastructure and Technology
Objective 4A: El Segundo's physical infrastructure supports an inviting and safe
community.
PREPARED BY:
Brandee Thornton, Sr. Admin Specialist
REVIEWED BY:
Aly Mancini, Recreation, Parks and Library Director
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
None
Page 227 of 263
City Council Agenda Statement
F I, F, G t I) O Meeting Date: September 19, 2023
Agenda Heading: Staff Presentations
Item Number: D.13
TITLE:
Consideration of Converting an Existing Two-way Stop to a Four-way Stop at the
Intersection of Main Street and Oak Avenue
RECOMMENDATION:
Consider and accept staff's recommendation to keep the current two-way stop
and not to install a four-way stop at the intersection of Main Street and Oak
Avenue.
2. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
Installation of a four-way stop at this intersection is estimated to cost $500. The cost can
be absorbed via the City's adopted FY2023-2024 annual Budget.
Amount Budgeted: 30,000.
Additional Appropriation: None.
Account Number(s): 001-400-4205-5204 (Traffic Safety Operating Supplies)
:1_T61201:tell] z 113
Some residents have requested City Council consideration to convert the existing two-
way stop to a four-way stop at the intersection of Main Street and Oak Avenue.
Currently, the intersection is a two-way stop -controlled intersection, with stop signs at
Oak Avenue. Please see Attachments 1,2, and 3 for vicinity, location, and aerial maps.
The request for a four-way stop was referred to the Traffic Committee, which consists of
Public Works and Police Department staff. The Traffic Committee recommended that a
warrant analysis be conducted for this location in accordance with the California Manual
on Uniform Traffic Control Devices (CAMUTCD). A warrant is a condition that an
intersection must meet prior to the installation of a four-way stop. The warrant
considerations for a four-way stop consist of:
Page 228 of 263
Four-way stop at Main St. and Oak Ave.
September 19, 2023
Page 2 of 3
1. Site accident history
2. Roadway user volume
3. Sight visibility
4. Types of streets
Please see attachment 4 for more guidance on CAMUTCD Section 2B.07.
In accordance with the CAMUTCD, a four-way stop cannot be installed as a traffic
calming device to slow down traffic. Installation of stop signs does not guarantee
reduced vehicle speeds or safer driving conditions. Improper or unwarranted
installation of a four-way stop at any intersection may have an adverse impact on the
traffic operation of that intersection and potentially present unsafe conditions, liability,
and financial exposure for the City.
DISCUSSION:
A licensed Traffic Engineer conducted the warrant analysis for a four-way stop at the
Main St. and Oak Ave. intersection in accordance to CA MUTCD. The warrant analysis
indicates that:
The accident story at the intersection does not meet the warrant for a four-way
stop.
The roadway user volume at Oak Ave. falls below the threshold and does not
meet the warrant for a four-way stop.
The sight distances along Main St. are sufficient and do not indicate that a four-
way stop is needed.
Please refer to attachment 5 for details of the warrant analysis.
Based on the warrant study, staff recommends not installing a four-way stop sign at
Main Street and Oak Avenue since the warrant is not met.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 1: Enhance Customer Service, Diversity, Equity, Inclusion and Communication
Objective 1A: El Segundo provides unparalleled service to all customers.
Goal 4: Develop and Maintain Quality Infrastructure and Technology
Objective 4A: El Segundo's physical infrastructure supports an inviting and safe
community.
Page 229 of 263
Four-way stop at Main St. and Oak Ave.
September 19, 2023
Page 3 of 3
PREPARED BY:
Lifan Xu, City Engineer
REVIEWED BY:
Elias Sassoon, Public Works Director
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. Main St. and Oak Ave. Vicinity Map
2. Main St. and Oak Ave. Location Map
3. Main St. and Oak Ave. Aerial Map
4. California MUTCD section # 2B .07
5. Four Way Stop Warrant Analysis for Main and Oak Intersection
Page 230 of 263
9/6/2023
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Page 231 of 263
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Page 232 of 263
ELSEGUNDO Main St. and Oak Ave. Stop Signs Aerial Map
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Page 233 of 263
California Manual on Uniform
Traffic Control Devices
FHWA's MUTCD 2009 Edition, including Revisions 1 & 2 as amended for use in California.
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CALIFORNIA STATE TRANSPORTATION AGENCY
California MUTCD 2014 Edition Page 129
(FHWA's MUTCD 2009 Edition, including Revisions 1 & 2, as amended for use in California)
Support:
17 Caltrans will grant such permission only when an investigation indicates that the STOP (R1-1) sign will benefit traffic.
Section 2B.06 STOP Sign Applications
Guidance:
of At intersections where a full stop is not necessary at all times, consideration should first be given to using less
restrictive measures such as YIELD signs (see Sections 2B.08 and 2B.09).
02 The use of STOP signs on the minor -street approaches should be considered if engineering judgment indicates
that a stop is always required because of one or more of the following conditions:
A. The vehicular traffic volumes on the through street or highway exceed 6, 000 vehicles per day;
B. A restricted view exists that requires road users to stop in order to adequately observe conflicting traffic on
the through street or highway; and/or
C. Crash records indicate that three or more crashes that are susceptible to correction by the installation of a
STOP sign have been reported within a 12-month period, or that five or more such crashes have been
reported within a 2 year period. Such crashes include right-angle collisions involving road users on the
minor -street approach failing to yield the right-of-way to traffic on the through street or highway.
Support:
03 The use of STOP signs at grade crossings is described in Sections 8B.04 and 8B.05.
Section 2B.07 Multi -Way Stop Applications
Support:
of Multi -way stop control can be useful as a safety measure at intersections if certain traffic conditions exist.
Safety concerns associated with multi -way stops include pedestrians, bicyclists, and all road users expecting other
road users to stop. Multi -way stop control is used where the volume of traffic on the intersecting roads is
approximately equal.
02 The restrictions on the use of STOP signs described in Section 2B.04 also apply to multi -way stop
applications.
Guidance:
03 The decision to install multi -way stop control should be based on an engineering study.
04 The following criteria should be considered in the engineering study for a multi -way STOP sign installation:
A. Where traffic control signals are justified, the multi -way stop is an interim measure that can be installed
quickly to control traffic while arrangements are being made for the installation of the traffic control signal.
B. Five or more reported crashes in a 12-month period that are susceptible to correction by a multi -way stop
installation. Such crashes include right -turn and left -turn collisions as well as right-angle collisions.
C. Minimum volumes:
1. The vehicular volume entering the intersection from the major street approaches (total of both approaches)
averages at least 300 vehicles per hour for any 8 hours of an average day; and
2. The combined vehicular, pedestrian, and bicycle volume entering the intersection from the minor street
approaches (total of both approaches) averages at least 200 units per hour for the same 8 hours, with an
average delay to minor -street vehicular traffic of at least 30 seconds per vehicle during the highest hour;
but
3. If the 85th percentile approach speed of the major -street traffic exceeds 40 mph, the minimum vehicular
volume warrants are 70 percent of the values provided in Items 1 and 2.
D. Where no single criterion is satisfied, but where Criteria B, C.1, and C.2 are all satisfied to 80 percent of the
minimum values. Criterion C.3 is excluded from this condition.
Option:
05 Other criteria that may be considered in an engineering study include:
A. The need to control left -turn conflicts;
B. The need to control vehicle/pedestrian conflicts near locations that generate high pedestrian volumes;
C. Locations where a road user, after stopping, cannot see conflicting traffic and is not able to negotiate the
intersection unless conflicting cross traffic is also required to stop; and
Chapter 2B — Regulatory Signs, Barricades, and Gates
Part 2 — Signs
November 7, 2014
Page 235 of 263
California MUTCD 2014 Edition Page 130
(FHWA's MUTCD 2009 Edition, including Revisions 1 & 2, as amended for use in California)
D. An intersection of two residential neighborhood collector (through) streets of similar design and operating
characteristics where multi -way stop control would improve traffic operational characteristics of the
intersection.
Section 2B.08 YIELD Sign M1-2)
Standard:
of The YIELD (111-2) sign (see Figure 2B-1) shall be a downward -pointing equilateral triangle with a wide
red border and the legend YIELD in red on a white background.
Support:
02 The YIELD sign assigns right-of-way to traffic on certain approaches to an intersection. Vehicles controlled by
a YIELD sign need to slow down to a speed that is reasonable for the existing conditions or stop when necessary to
avoid interfering with conflicting traffic.
Section 2B.09 YIELD Sign Applications
Option:
of YIELD signs may be installed:
A. On the approaches to a through street or highway where conditions are such that a full stop is not always
required.
B. At the second crossroad of a divided highway, where the median width at the intersection is 30 feet or greater.
In this case, a STOP or YIELD sign may be installed at the entrance to the first roadway of a divided
highway, and a YIELD sign may be installed at the entrance to the second roadway.
C. For a channelized turn lane that is separated from the adjacent travel lanes by an island, even if the adjacent
lanes at the intersection are controlled by a highway traffic control signal or by a STOP sign.
D. At an intersection where a special problem exists and where engineering judgment indicates the problem to be
susceptible to correction by the use of the YIELD sign.
E. Facing the entering roadway for a merge -type movement if engineering judgment indicates that control is
needed because acceleration geometry and/or sight distance is not adequate for merging traffic operation.
Standard:
02 A YIELD (111-2) sign shall be used to assign right-of-way at the entrance to a roundabout. YIELD signs
at roundabouts shall be used to control the approach roadways and shall not be used to control the
circulatory roadway.
03 Other than for all of the approaches to a roundabout, YIELD signs shall not be placed on all of the
approaches to an intersection.
Section 2B.10 STOP Sign or YIELD Sign Placement
Standard:
of The STOP or YIELD sign shall be installed on the near side of the intersection on the right-hand side of
the approach to which it applies. When the STOP or YIELD sign is installed at this required location and
the sign visibility is restricted, a Stop Ahead sign (see Section 2C.36) shall be installed in advance of the
STOP sign or a Yield Ahead sign (see Section 2C.36) shall be installed in advance of the YIELD sign.
02 The STOP or YIELD sign shall be located as close as practical to the intersection it regulates, while
optimizing its visibility to the road user it is intended to regulate.
02a YIELD signs shall not be erected upon the approaches to more than one of the intersecting streets. Refer to CVC
21356.
03 STOP signs and YIELD signs shall not be mounted on the same post.
04 No items other than inventory stickers, sign installation dates, and bar codes shall be affixed to the
fronts of STOP or YIELD signs, and the placement of these items shall be in the border of the sign.
os No items other than official traffic control signs, inventory stickers, sign installation dates, anti -
vandalism stickers, and bar codes shall be mounted on the backs of STOP or YIELD signs.
06 No items other than retroreflective strips (see Section 2A.21) or official traffic control signs shall be
mounted on the fronts or backs of STOP or YIELD signs supports.
Chapter 2B — Regulatory Signs, Barricades, and Gates
Part 2 — Signs
November 7, 2014
Page 236 of 263
CITY OF EL SEGUNDO
INTEROFFICE MEMORANDUM
TO: LIFAN XU, CITY ENGINEER
FROM: RICHARD GARLAND, CONTRACT TRAFFIC ENGINEER
SUBJECT: WARRANT ANALYSIS FOR 4-WAY STOP SIGNS
MAIN STREET/OAK AVENUE INTERSECTION
DATE: AUGUST 7, 2023
I have evaluated the intersection of Main Street and Oak Avenue for the feasibility of installing
stop signs on Main Street to create a 4-way stop. Stop signs are currently in place on the Oak
Avenue approaches to this intersection. The analysis is based on the guidelines cited in the
California "Manual on Uniform Traffic Control Devices" (MUTCD). The manual states that a
multi -way stop may be warranted if one or both of the following criteria are satisfied.
1. Five or more reported crashes in a 12-month period that are susceptible to correction by a
multi -way stop installation.
2. The vehicular volume entering the intersection from the major street approaches (total of
both approaches) averages at least 300 vehicles per hour for any 8 hours of an average day;
AND
The combined vehicular, pedestrian, and bicycle volume entering the intersection from the
minor street (total of both approaches) averages at least 200 units per hour for the same 8
hours, with an average delay to minor street vehicular traffic of at least 30 seconds per
vehicle during the highest hour.
For purposes of this analysis, the major street is Main Street and the minor street is Oak Avenue.
With regard to Guideline No. 1, reported crashes, data obtained from the City of El Segundo Police
Department for the time period extending from January 2019 to June 2023 indicated that there was
one reported collision at this intersection in 2019 and one reported collision in 2013. Two reported
collisions over a 41/2-year period do not satisfy the guideline of five or more crashes in a 12-month
period. A 4-way stop is not warranted at this intersection based on collision data.
With regard to Guideline No. 2, traffic volumes, it was observed that there were 961 vehicles on
Main Street and 112 vehicles, 28 pedestrians, and 2 bicycles for a total of 142 units entering the
intersection from Oak Avenue during the morning peak hour. During the afternoon peak hour,
there were 1,200 vehicles on Main Street and 101 vehicles, 18 pedestrians, and 3 bicycles for a
total of 122 units entering the intersection from Oak Avenue. While the peak hour volumes on
Page 237 of 263
Main Street are well above the threshold of 300 vehicles per hour for a major street, the volumes
on Oak Avenue are below the threshold of 200 vehicles, pedestrians, and bicycles per hour for a
minor street. As the Guideline No. 2 thresholds should be met for 8 hours of the day, and as they
are not met for the peak hours, a 4-way stop is not warranted at this intersection based on volumes.
A measurement of the sight distance along Main Street for motorists stopped on Oak Avenue
indicates that the visibility to the north is about 550 feet while the visibility to the south is about
750 feet. These sight distances are sufficient and do not indicate that a 4-way stop is needed
because the acceptable stopping sight distance for a street with a 25 mph speed limit is 155 feet
(Source: "A Policy on Geometric Design of Highways and Streets, AASHTO").
A summary of the thresholds cited in the guidelines for a 4-way stop analysis and the actual
conditions at the intersection of Main Street and Oak Avenue is provided in the table below.
SUMMARY OF 4-WAY STOP WARRANT THRESHOLDS
Category
Threshold
Observed
4-Way Stop
Value
Value
Warranted.
Collisions
5 or more per year
1 per year
No
Major Street Volumes
300 veh/hour
961 — AM Peak Hour
(vehicles)
for 8 hours
1,200 — PM Peak Hour
No
AND
Minor Street Volumes
200 per hour
142 — AM Peak Hour
vehicles, peds, & bikes
For 8 hours
122 — PM Peak Hour
Sight Distance
155 feet
550 feet to the north
No
750 feet to the south
As the warrant thresholds for collisions and traffic volumes are not exceeded and as the sight
distances are acceptable along Main Street, stop signs on Main Street to create a 4-way stop at its
intersection with Oak Avenue are not warranted.
2
Page 238 of 263
„, M City Council Agenda Statement
E L S E G U N D O Meeting Date: September 19, 2023
Agenda Heading: Staff Presentations
Item Number: D.14
TITLE:
Amendment to the Joint Use Agreements With the El Segundo Unified School District
RECOMMENDATION:
1. Authorize the City Manager to execute an amendment to the Joint Use
Agreement (JUA) for Public Recreation Facilities Between the City of El Segundo
and the El Segundo Unified School District (Attachment 1).
2. Authorize the City Manager to execute an amendment to the Joint Use
Agreement for Media Studio and Equipment with El Segundo Unified School
District (Attachment 2).
3. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
It is estimated that the City of El Segundo's in -kind contribution to the El Segundo
Unified School District to support the services and use of City Facilities within the
agreements will be $897,401 (Attachment 3).
BACKGROUND:
The City and the El Segundo Unified School District (the "District”) previously entered
into an agreement on September 12, 1990, governing the joint use of public recreation
facilities, which was subsequently amended on August 21, 1991, and amended and
restated again on December 8, 1992. In September 1999, the City and District entered
into a separate "Funding Agreement," in which the City agreed to pay the District
$250,000 annually to provide student services and maintain its facilities. This obligation
was terminated years ago. Additionally, in 2009, the City agreed to fund crossing guard
services. Since then, the City has contributed $1,338,000 for Crossing Guards.
Page 239 of 263
Joint Use Agreements with the El Segundo Unified School District
September 19, 2023
Page 2 of 5
In September 2012, the City also took the following actions:
1. Approved an amended Joint Use Agreement for Public Recreation Facilities
between the City and the District for a term of 10 years.
2. Approved an Agreement between the City and the District for Joint Use of Media
Studio and Equipment for a term of 10 years.
3. Approved the First Amendment to an MOU between the City and the District for
Library Services for a term of 10 years. Subsequent to this date, there have been
three additional amendments to the Library MOU.
Beginning in Spring 2022, City staff began a series of discussions with the
Superintendent of the El Segundo District, Dr. Melissa Moore, and staff, regarding
updating and renewal of the Joint Use Agreements due to the pending expiration of the
agreements.
At the City Council meeting of August 16, 2022, staff proposed an amendment to the
Joint Use Agreements for a term of ten years. The City Council discussed the
agreements and expressed a desire to have a shorter term for the agreements based
on the changing needs of the City and the District. A shorter agreement term would
allow City staff and District staff to amend the agreements more regularly to ensure the
agreements are still meeting the needs of both parties. Council also directed staff to
return with more details about the financial support that has been provided to the school
district for the past 15 years, and to include a list of in -kind financial contributions from
the District to the City. City Council then discussed extending the agreement for a term
of one year to give staff time to prepare a more detailed analysis of the joint use.
At the City Council meeting on September 20, 2022, staff proposed a one-year
extension of the Joint Use Agreement for Public Recreation Facilities, and a one-year
extension of the Joint Use Agreement for the Media Studio and Equipment. The City
included a detailed list of in -kind services being provided to the District by the City. The
District did not provide a similar list of in -kind services for Council review.
City staff began discussions with District staff in January 2023. During these
discussions, staff gathered data from the District on their needs for the use of City
facilities as well as data from City staff about the City's needs for use of the District's
facilities. The parties also discussed potential options for closing the gap between the
City's in -kind services to the District and the District's in -kind services to the City.
After many months of data collection, discussions, and negotiations, staff drafted the
proposed redline agreement to be considered by the City Council for a term of seven
years beginning on September 21, 2023, with an option to re -open the agreement after
four years (which can be exercised by either party). The proposed agreement includes
lists of in -kind services being offered to each party from the other.
Page 240 of 263
Joint Use Agreements with the El Segundo Unified School District
September 19, 2023
Page 3 of 5
DISCUSSION:
In -Kind Services
The City and the District have each drafted proposed in -kind service contribution lists for
the amended Joint Use Agreement (Attachments 3 and 4). It is difficult to pinpoint the
exact value of the in -kind services due to numerous assumptions required to estimate
the value. The City's in -kind list is separated into two categories of direct and indirect
costs. Direct costs are financial obligations being realized by the City to support District
services. An example of a direct cost is the payment of the contract for Crossing Guard
services. Indirect costs refer to potential lost revenue opportunities based on District's
use of a City amenity. For example, if the high school tennis program uses a number of
City courts for team practices and matches, it prohibits the City from expanding a
revenue -generating program such as pickleball. The total direct costs are $691,868.
The total indirect costs are $205,533. The total value is $897,401. The total costs
provided in the District's in -kind services list is $888,262 (Attachment 4). The District's
list is not divided into direct and indirect costs.
Field and Facility Use
District Use of City Facilities
Both parties understand that the District's sports programs are reliant on City fields and
courts to operate their programs. The high school's tennis, aquatics, baseball, softball
and lacrosse teams utilize City fields and facilities for practices and games.
City Use of District Facilities
The City utilizes District facilities minimally for City -operated programs. The only City
use of District facilities is for Youth and Adult Basketball, which generates roughly
$23,236 annually.The majority of the City's use of District facilities is utilized to support
local community groups, including El Segundo Girls Softball, El Segundo Little League,
and AYSO. It is not known how many hours these community groups are using District
fields and facilities for programming. The City utilizes a 980 square foot classroom at
the high school for a media studio per the Joint Use Agreement for the Media Studio
and Equipment (Attachment 2). The District estimates the in -kind value of the studio
space to be $410,076 per year. In exchange, the City provides media production
services covering District events throughout the year.
Private Rentals and Profit Generation
The City rents its fields minimally to private, for -profit organizations due to the use of the
fields and amenities by non-profit community groups. It is not known how many hours
the District is renting field space to private, for -profit groups.
Page 241 of 263
Joint Use Agreements with the El Segundo Unified School District
September 19, 2023
Page 4 of 5
Agreed Upon Changes to JUA
Terms of Contract
The City Council proposed a five-year agreement beginning September 2023 and
ending September 2028. The District counter -offered a seven-year term with a four-year
re -opener beginning September 2023 and ending September 2030, with a re -opener in
September 2027.
Bi-Annual Meetings
To ensure continued communication, the City and the District management personnel
will meet twice annually to discuss field and facility allocation.
Pro-Rata Cost Share
The District agrees to consider potential pro-rata share of improvements to City fields
that benefit ESUSD students based on the amount of time that ESUSD students will
benefit from the improvements. Discussion regarding potential projects of shared
interest will be between District and City management personnel.
Items for Discussion
Richmond Street Field
The City currently maintains and schedules Richmond Street field, which is owned by
the District. The majority of this use is for non-profit community groups, including AYSO
and El Segundo Girls Softball. The field generates minimal revenue for the City via per -
player fees, but incurs approximately $45,000 in maintenance costs. In addition, the
field scheduling requires City staffing oversight.
The District has offered to have Richmond Street field maintained by the District's
contractor, Bright View, which would result in roughly $20,000 in cost savings to the
City. The District has not agreed to take on scheduling, or payment for lights.
Additionally, any field upgrades needed by the user groups (chalking, brick dust,
grading), will be passed on to the user groups. Currently, the City pays for those items
at an annual cost of approximately $28,000.
Center Street Fields
The City does not currently schedule or have access to Center Street fields. The fields
are currently maintained and scheduled by the District. The District has offered to allow
the City to utilize Center Street fields for non-profit use. City staff would schedule the
field and retain any revenues generated and the District would continue to maintain the
field. As with Richmond School, any improvements needed by user groups would be
paid for by the user groups directly to the District. This is the current practice for this
site. The challenge of using Center Street fields is that there is no lighting which
prohibits use in the winter.
Page 242 of 263
Joint Use Agreements with the El Segundo Unified School District
September 19, 2023
Page 5 of 5
Middle School Fields and Facilities
The District has offered to allow the City to use the Middle School fields during
weekends in the upcoming Fall season, which could be used for AYSO games.
Additional use beyond the Fall season would need to be negotiated. The District has not
offered use of the new middle school gym, but is open to negotiating future use.
Other District Facilities for City Use
The District has offered for the City to utilize other District facilities to host future
programming, including the High School performing Arts Center, Bulldog Hall at El
Segundo Middle School and classrooms at each school site. However, the District does
not prefer that the City host an afterschool program that might compete with the
District's TLC program. A City -sponsored afterschool program could generate up to
$100,000 in revenue. Historically, the City offered a middle school program but
attendance was low and the program was discontinued.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 1: Enhance Customer Service, Diversity, Equity, Inclusion and Communication
Objective 1A: El Segundo provides unparalleled service to all customers.
Objective 1 B: El Segundo's engagement with the community ensures excellence.
Goal 5: Champion Economic Development and Fiscal Sustainability
Objective 513: El Segundo approaches its work in a financially strategic and responsible
way.
PREPARED BY:
Brandee Thornton, Sr. Admin Specialist
REVIEWED BY:
Aly Mancini, Recreation, Parks and Library Director
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. Redline City and ESUSD Joint Use Agreement
2. City and ESUSD Joint Use Agreement - Media Studio and Equipment
3. City In -Kind Services
4. El Segundo Unified School District In -Kind Services
Page 243 of 263
SECOND AMENDED AND RESTATED JOINT USE AGREEMENT FOR PUBLIC
RECREATION FACILITIES BETWEEN THE CITY OF EL SEGUNDO AND EL SEGUNDO
UNIFIED SCHOOL DISTRICT OF LOS ANGELES COUNTY
Commented [GK11: The 2022 extension expires on September 1,
This AGREEMENT is made and executed this Ost day of September 202321 between the i" 2023.
CITY OF EL SEGUNDO, a municipal corporation ("City"), and the EL SEGUNDO UNIFIED
SCHOOL DISTRICT OF LOS ANGELES COUNTY, a California public school district
('District"), each, individually, a "party" and, collectively, the "Parties."
RECITALS
This Agreement is made with reference to the following facts and objectives:
A. Chapter 10, Part 7 of Division I (Section 10900, et seq) of the Education Code of
the State of California authorizes and empowers school districts and cities to
organize, promote and conduct programs of community recreation to establish
systems of playgrounds and recreation, and acquire, improve, maintain, and operate
centers within or without the territorial limits of the city.
B. On September 19, 2012, the City and the District entered into that certain Amended
and Restated Joint Use Agreement which established the Parties' respective rights
and agreement to jointly use specific properties owned by each party (the "Original
Agreement"). The Original Agreement was for a term of ten years terminating on
September 20, 2022. The Original Agreement was extended by the Parties on
September 21, 2022 and is scheduled to terminate on September 1, 2023,
C. The Original Agreement : sehe-.l„lo.l to temn:,,.,re o September 20 2022 Tand
the Parties wish to continue the Joint Use agreement pursuant to the terms set forth
herein.
D. City owns, operates and maintains certain public recreation facilities known as El
Segundo Recreation Park (401 Sheldon Street); El Segundo Library Park (600
Block Main Street); El Segundo Hilltop Park (Maryland Street and Grand Avenue);
Urho Saari Swim Stadium (219 West Mariposa); Acacia Park (623-25 West Acacia
Avenue); Washington Park (Washington Street at Palm Avenue); Constitution Park
(Washington Street between Palm and Maple Avenue); Sycamore Park (Sycamore
Avenue and California Street); Kansas Park (Holly Avenue and Kansas Street);
Candy Cane Parkette (100 Block Whiting Street); Campus El Segundo Athletic
Fields (2201 East Mariposa Avenue); Freedom Park (Illinois Street between
Mariposa Avenue and Holly Avenue); Independence Park (Washington Street
between Walnut Avenue and Sycamore Avenue); Camp Eucalyptus (641 California
Street); El Segundo Teen Center and Skatepark (405 East Grand Avenue); The
hakes 4 El Segtmde golf Goufse (400 South Sepulveda and certain
improvements, including landscaping, lighting, utilities and other fixtures on the
property adjacent to the Richmond Street School (collectively, the "City Owned
Facilities"). The City also operates and maintains certain improvements, including
a ball field, turf areas, landscaping, lighting, utilities and other fixtures on the
005032.00021
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property adjacent to the Richmond Street School located at 615 Richmond Street
(the "615 Richmond Street Improvements"). The City also owns the Lakes at El
Segundo Golf Course (the "Golf Course"). The Golf Course is managed by a third
party pursuant to a Management Agreement with the City and consistent with that
certain Lease Agreement regarding adjacent City -owned property and on which the
"Tongolf" entertainment venue has been constructed and is operating. The Golf
Course, 615 Richmond Street Improvements, and City Owned Facilities shall be
collectively defined as the "City Facilities."
E. District owns, operates and maintains certain school facilities known as El Segundo
High School (640 Main Street); Center Street School (700 Center Street) El
Segundo Middle School (332 Center Street); School District Offices (641 Sheldon
Street); Richmond Street School (615 Richmond Street); and Eagles' Nest
Preschool (641 Sheldon Street). The foregoing properties shall be defined as the
"District Facilities." District also operates and maintains certain improvements,
including a ball field, turf areas, landscaping, lighting, utilities and other fixtures
known as the Center Street School, located at 700 Center Street, El Segundo, which
will be added to the District Facilities subject to City use pursuant to this
Agreement. The City's Recreation and Parks staff will be in charge of scheduling
and revenue responsibilities for the fields adjacent to the Center Street School.
F. The aforementioned facilities are available for such uses as described in Recital A,
when such use will not interfere with the owning parry's use of the facilities.
G. City and District have found that it will be in the public interest, economically and
practically, to cooperate with each other in regard to the recreational use of the
aforementioned facilities and, therefore, desire to enter into an agreement pursuant
to the provisions of said Chapter 10 of the Education Code.
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LH. City is concerned with the continued quality of education, recreation and
extracurricular activities that its residents, particularly its minor residents, receive
005032.00021
37728229.1
Commented [GK2]: This history isn't necessary and the "Prior
Aereements" are not referenced anywhere else.
Page 245 of 263
and desires to provide support and collaboration to District for purposes of
maintaining and enhancing the availability of these services.
XI. Such services benefit the youth of El Segundo by providing such youth with vital
services that will lessen the need for City services such as police and park and
recreation services and will result in better educated and healthier youth in the City.
KJ. City believes that District's educational services play a critical role in providing the
City with future citizens that will dedicate their time and knowledge to the
community and thereby increase the quality of life in the City of El Segundo.
K. The benefits provided to the District herein shall be in addition to in -kind and other
contributions provided to the District by the City, which are anticipated to total
approximately $880,482 for fiscal year 2023-24. These in -kind services include,
but are not limited to. the services annroximately described on Exhibit A.bene€its
L. The benefits provided to the City herein shall be in addition to in -kind and other
contributions provided to the City by the District, which are anticipated to total
approximately $794,391 for fiscal year 2023-24. These in -kind services include,
but are not limited to, the services approximately described on Exhibit B.Pistfieher-ein shall be in additioa to in kind and other- eantr4butions provided to the Pist
by the City, whieh a ntieip ,tea to total approximately $944 inn f fise l year
-90-22-23. Thesein 1xind—serviems inslude,but —are not limited to, the s€rvis€s
M. City and District hereby seek to amend and restate the September 19, 201224
Amended and Restated Agreement and to add additional properties and in -kind
services subject to the terms provided herein.
NOW, THEREFORE for and in consideration of the mutual covenants and conditions
contained herein, the Parties agree as follows:
1. Term. This Agreement is for the term of ten-(144)seven years, commencing
on Sept. -21, 2023-2, and terminating August 31 8, 2030-2, with the opportunity for
either party to re -open the Agreement in 2027. This Agreement may be renewed or
extended upon mutual written agreement of the Parties. In the event either Party has any
concerns or desires to amend the Agreement, including, but not limited to, adding or
changing the respective responsibilities of the Parties, the Parties agree to meet in good
faith to consider amending this Agreement as necessary to address the stated
concern(s). Nothing herein shall be construed as requiring or obligating the Parties to
accept any amendment. Instead, the Parties hereby agree to meet and discuss any potential
amendments in good faith to determine if any such amendment is necessary and in the best
interest of both Parties.
2. District's Use of City Facilities. City agrees to allow District to utilize the
City Facilities for educational programs, events or uses, under the direction and supervision
of District in accordance with a schedule acceptable to City and District, provided,
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however, that such scheduled use cannot at any time interfere with the use of the City
Facilities or equipment for the regular conduct of City -authorized recreation programs,
events or uses. District will have priority over non -City authorized recreation programs,
events or uses in the scheduling of City Facilities. District's use of the Golf Course is
subiect to the terms of the Management Agreement and the Lease Agreement.
3. City Use of District Facilities. District agrees to allow City to utilize the
District Facilities for programs, events or uses, under the direction and supervision of City
in accordance with a schedule acceptable to City and District; provided, however, that such
scheduled use cannot at any time interfere with the use of the District Facilities or
equipment for the regular conduct of school programs, events or uses. City will have
priority over non -school programs, events or uses in the scheduling of District Facilities
during periods when they are not used for school purposes.
4. Equipment and Personnel. Each party hereto agrees to conduct and
supervise their respective programs, events and uses on the other party's facilities in
conformance with their respective policies and budget limitations. It is agreed further in
this regard, that the Parties must provide all expendable supplies and materials and must
furnish and compensate all personnel necessary to conduct their respective programs and
activities, except as may be mutually agreed upon by City and District from time to time
during the terms of this Agreement and as provided by law. In the event any of the
Facilities subject to this Agreement include equipment upgrades (such as scoreboards or
lighting) that involve usage costs (such as electricity), the Parties may negotiate a pro-rata
payment plan to address both Parties' respective use of such equipment through separate
agreements between the District Contact and the City Contact, as established in Section 19
below.
5. Rules and Regulations. During the conduct of such programs and activities,
each party may formulate and enforce such rules and regulations as are acceptable to the
other party and necessary to maintain proper standards of conduct and safety on said
facilities for all age groups.
6. Duty to Repair. Each party agrees to comply with all existing rules
regulating their respective properties including, without limitation, cleanup after using the
property. Each party must repair, cause to be repaired, or reimburse the other for the cost
of repairing damage to said facilities occurring during the period of use by that party, except
where such damage may be attributed to ordinary or reasonable use of such facility. Except
as otherwise provided for in this Agreement, each party will be responsible for normal
operation, maintenance and repair of its own buildings and facilities. It is understood that
both Parties have the right in their respective sole and absolute discretion to make one or
more of their facilities unavailable for use by the other party for purposes of repairing or
making alterations to the facilities or because the facility is unfit for public use. In the
event either party has concerns or requests regarding the repair or maintenance of any
facilities subject to this Agreement, all such concerns or requests shall be addressed to, and
resolved through, the District Contact and the City Contact as set forth in Section 19 below.
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7. Alterations. Neither party may make, or cause to be made, any alterations
to the other's property, or any part thereof, without the other's prior written consent. This
section shall not apply to the 615 Richmond Street Improvements.
8. Indemnification.
A. District's Indemnification. District must defend and hold City, its
city council, officials, officers, agents and employees, free and harmless from any liability
for loss, damage, injury or death to persons, or damage to or loss of property, including
City property, arising out of District's use of the City Facilities or any building, facility or
equipment located thereon,
B. City's Indemnification. City must defend and hold District, its Board
of Education, officials, officers, agents and employees free and harmless from any liability
for loss, damage, injury or death to persons, or damage to or loss of property, including
District property, arising out of City's use of the District Facilities or any building, facility
or equipment located thereon.
9. Hazardous/Toxic Waste. Neither party has nor, to their knowledge, has any
third party used, generated, stored or disposed of or permitted the use, generation, storage
or disposal of, any Hazardous Material (as defined below) on, under, about or within the
District Facilities or City Facilities in violation of any law or regulation. The Parties agree
that they will not use, generate, store or dispose of any Hazardous Material (as defined
below) on, under, about or within their properties in violation of any law or regulation. As
used in this section, "Hazardous Material" means any substance, chemical or waste that is
identified as hazardous, toxic or dangerous in any applicable federal, state or local law or
regulation (including petroleum and asbestos).
10. Signs. Neither party may place any sign upon the other's property without
the owner's prior written consent. The requesting party must pay for all costs of any
approved signage and comply with all applicable sign codes and ordinances.
11. Insurance.
A. District's Duty to Insure. District must keep in full force and effect
during the term of this Agreement public liability insurance, insuring and protecting City
and District from and against any and all liability of City for damages arising out of or
connected with use by District, its agents, employees, permittees, and students of the City
Facilities or any building, facility or equipment located thereon. All public liability
insurance required hereunder must be in the minimum amount of Ten Million Dollars
($10,000,000) and a certificate of such insurance showing City as additional insured must
be provided to City. Said certificate must provide that City will receive thirty (30) days'
notice of cancellation of said policy.
B. City's Duty to Insure. City must keep in full force and effect during
the term of this Agreement public liability insurance insuring and protecting City and
District from and against any and all liability of District for damages arising out of or
connected with use by City, its agents, employees, and permittees of the District Facilities
005032.00021
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or any building, facility or equipment located thereon. All public liability insurance
required hereunder must be in the minimum amount of Ten Million Dollars ($10,000,000)
and a certificate of such insurance showing District as additional insured must be provided
to District. Said certificate must provide that District will receive thirty (30) days' notice
of cancellation of said policy.
12. Limitations on Use. Neither party may permit any person or organization to
use any of the facilities, buildings or accessories thereto where such use is inconsistent with
the provisions of federal, state or local laws, including without limitation, Section 10900
through 10916 of the Education Code of the State of California, the El Segundo Municipal
Code, or adopted City or District policies.
13. Use Schedules. The Superintendent of the School District and the City
Manager of the City, or their designees, are hereby authorized and directed by their
respective parties to develop necessary schedules and/or details in connection with the
operation of the facilities pursuant to this Agreement which are consistent with the above -
stated purposes. The parties agree to meet twice a year to schedule fields and facilities for
the Fall and Sprint to accommodate school and city programming.
14. Termination. Either party may terminate this Agreement at any time with or
without cause upon written notification. By executing this Agreement, the Parties waive
any and all claims for damages that may otherwise arise from early termination under this
section.
15. Successors and Assigns. This Agreement is binding on the assigns,
transferees and successors in interest of City and District whether said successor in interest
is a unified school district or other political entity.
16. Employees. For purposes of this Agreement, all persons employed in the
performance of services and functions for the City shall be deemed City employees and no
City employee shall be considered as an employee of the District under the jurisdiction of
the District, nor shall such City employees have any District pension, civil service, or other
status while an employee of the City. For purposes of this Agreement, all persons employed
in the performance of services and functions for the District shall be deemed District
employees and no District employee hall be considered as an employee of the City under
jurisdiction of the City, nor shall such District employees have any City pension, civil
service, or other status while an employee of the District.
17. Entire Agreement. This Agreement represents the entire understanding of
the Parties with respect to the subject matter herein and all prior written and oral
agreements regarding the subject matter herein are superseded by this Agreement.
18. Assignment. Neither party may assign this Agreement or its interest herein.
Any such attempted assignment will be void.
19. Notices. Except as otherwise expressly provided by law, all notices or other
communications required or permitted by this Agreement or by law to be served on or
given to either party by the other party will be in writing and will be deemed served when
005032.00021
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personally delivered to the party to whom they are directed, or in lieu of the personal
service, upon deposit in the United States Mail, certified or registered mail, return receipt
requested, postage prepaid, addressed to:
District Contact
El Segundo Unified School District
641 Sheldon Avenue
EI Segundo, CA 90245
Attn: Melissa Moore, Ed.D. Superintendent
City Contact
City of El Segundo
350 Main Street
El Segundo, CA 90245
Attn: Darrell George, City Manager
Either party may change its address for the purpose of this section by giving written notice
of the change to the other party.
20. Acceptance of Facsimile Si ng atures. The Parties agree that agreements
ancillary to this Agreement and related documents to be entered into in connection with
this Agreement will be considered signed when the signature of a party is delivered by
facsimile transmission. Such facsimile signature will be treated in all respects as having
the same effect as an original signature.
21. Governing Law. This Agreement has been made in and will be construed in
accordance with the laws of the State of California and exclusive venue for any action
involving this Agreement will be in Los Angeles County.
22. Partial Invalidity. Should any provision of this Agreement be held by a
court of competent jurisdiction to be either invalid or unenforceable, the remaining
provisions will remain in effect, unimpaired by the holding.
23. Construction. No provision of this Agreement shall be construed by any
court or other judicial authority against either party hereto by reason of such party's being
deemed to have drafted or structured such provision.
24. Authority/Modification. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this Agreement
and to engage in the actions described herein. This Agreement may be modified by written
agreement. City's City Manager, or designee, may execute such amendment on behalf of
City.
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25. Counterparts. This Agreement may be executed in any number of
counterparts, each of which will be an original, but all of which taken together will
constitute one instrument executed on the same date.
IN WITNESS WHEREOF, the parties hereunto have executed this Agreement by their
officers duly authorized.
EL SEGUNDO UNIFIED SCHOOL DISTRICT
[Date]
CITY OF EL SEGUNDO
[Date]
005032.00021
37728229.1
[Signature]
[Name]
[Signature]
[Name]
Page 251 of 263
MEDIA STUDIO AND EQUIPMENT JOINT USE, REIMBURSEMENT, AND
LICENSE AGREEMENT BETWEEN THE CITY OF EL SEGUNDO AND THE EL
SEGUNDO UNIFIED SCHOOL DISTRICT
THIS JOINT USE, REIMBURSEMENT, AND LICENSE AGREEMENT
AMENDMENT ("Amendment") is made and entered into this day of
2023 ("Effective Date"), by and between the CITY OF EL SEGUNDO, a general law
city and municipal corporation existing under the laws of California ("CITY"), and the
EL SEGUNDO UNIFIED SCHOOL DISTRICT, a public school district organized
pursuant to the California Education Code ("DISTRICT"). The term "Party" will refer to
either CITY or DISTRICT, and the term "Parties" will refer to both CITY and DISTRICT.
1. RECITALS. This Agreement Is made with reference to the following facts and
objectives:
A. DISTRICT owns the property located at 640 Main Street, El Segundo where El
Segundo High School is located (the "Property").
B. A media studio ("Media Studio") is located on the Property in El Segundo High
School Building K, as depicted in the attached Exhibit "A," which is incorporated
by reference
C. CITY and DISTRICT have previously entered into agreements providing for their
joint use of the Media Studio, and both seek to continue such use and refine the
terms thereof through this Agreement for their mutual benefit.
D. DISTRICT seeks to grant CITY a license to enter the Property and access and
use the Media Studio pursuant to the terms of this Agreement.
E. The Parties find that it is in the public interest to enter into this Agreement for
joint use of the Media Studio at no cost.
2. LICENSE. Pursuant to the terms of this Agreement, the DISTRICT licenses CITY
to use the Media Studio. The Parties' actions are not, and should not be construed
to be, a conveyance of a property interest or a lease; they are for licenses to use
property only.
3. TERM. Except as otherwise provided, the term of this Agreement will be for seven
years with an option to reopen this Agreement four years from the Effective Date.
Upon the Parties' mutual written agreement, the License may be renewed for
additional time.
1
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4. MEDIA STUDIO USE; CITY SERVICES TO DISTRICT.
A. CITY may use the Media Studio, at no cost to the CITY, in accordance with a
mutually agreeable Media Studio use schedule ("Use Schedule") that the
Parties will develop and set forth in writing. The Parties respectively authorize
the City Manager and Superintendent, or their designees, to establish and
subsequently amend, as needed, the Use Schedule in order to effectuate this
Agreement's purposes.
B. As consideration for use of the Media Studio, CITY will provide production,
editing, and graphic design services ("Media Services") for the DISTRICT for
the events identified in Exhibit "B," which is attached and incorporated by
reference.
C. Notwithstanding Section 4.13, above, CITY may, at its discretion, provide
additional Media Services requested by DISTRICT so long as DISTRICT
reimburses CITY costs. DISTRICT agrees to reimburse such actual CITY costs
for its provision of Media Services within 15 days of receipt of an invoice from
the CITY that must detail reasonable costs incurred. DISTRICT'S failure to
timely reimburse CITY for its Media Services will constitute a material breach of
this Agreement.
D. The Parties agree not to delay, interfere, or otherwise obstruct the other Party's
scheduled use under the Use Schedule.
E. CITY use of the Media Studio may be for public, educational, recreation, or other
general municipal use.
F. CITY may store its equipment needed to utilize the Media Studio during the term
of this Agreement.
G. DISTRICT will cause the Media Room to be regularly cleaned to ensure its
clean and orderly condition. The Media Room must be cleaned at least three
(3) times per week.
5. EQUIPMENT USE. The Parties must only utilize equipment that it owns during any
permitted use scheduled under the Use Schedule. A Party may only use the other
Party's equipment upon the written consent of the Party that owns such equipment.
Notwithstanding any provision in this Agreement to the contrary, a Party will be
liable for repair or replacement costs for equipment belonging to the other Party
that it damages or destroys, whether such use was authorized or unauthorized.
2
Page 253 of 263
6. TERMINATION. Either Party may terminate this Agreement at any time, with or
without cause, upon written notification. Termination will be effective 180 days after
the terminating Party's transmittal of its termination notification.
7. INDEMNIFICATION.
A. Each Party holds the other harmless and free from any and all liability arising
out of this Agreement, or its performance. Each Party is responsible for its own
legal defense and costs arising from its own negligent or willful actions.
B. The Parties agree that this release, waiver, and indemnity agreement is
intended to be as broad and inclusive as permitted by the law of the State of
California, and that if any portion is held invalid, it is agreed that the balance
will, notwithstanding, continue in full legal force and effect.
C. It is expressly understood and agreed that the foregoing provisions will survive
the termination of this Agreement.
8. INSURANCE. Each Party will maintain its own insurance and insurance against its
own acts or omissions.
9. NOTICES. Except as otherwise expressly provided by law, all notices or other
communications or permitted by this Agreement or by law to be served on or given
to either Pary to this Agreement by the other Party will be in writing and will be
deemed served when personally delivered to the other Party to whom they are
directed, or in lieu of personal service, upon deposit in the United States Mail,
certified or registered mail, return receipt requested, postage prepaid, addressed
to:
DISTRICT at:
El Segundo Unified School District
641 Sheldon Street
El Segundo, California 90245
or to CITY at:
City of El Segundo
640 Main Street
El Segundo, California 90245
3
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10.ACCEPTANCE OF ELECTRONIC SIGNATURES. This Agreement may be
executed by the Parties on any number of separate counterparts, and all such
counterparts so executed constitute one Agreement binding on all the Parties
notwithstanding that all the Parties are not signatories to the same counterpart. In
accordance with Government Code §16.5, the Parties agree that this Agreement,
Agreements ancillary to this Agreement, and related documents to be entered into
in connection with this Agreement will be considered signed when the signature of
a party is delivered by electronic transmission. Such electronic signature will be
treated in all respects as having the same effect as an original signature.
11. GOVERNING LAW. This Agreement has been made in and will be construed in
accordance with the laws of the State of California and exclusive venue for any
action involving this Agreement will be in Los Angeles County.
12. PARTIAL INVALIDITY. Should any provision of this Agreement be held by a court
of competent jurisdiction to be either invalid or unenforceable, the remaining
provisions will remain in effect, unimpaired by the holding.
13. ENTIRE AGREEMENT. This instrument and its Attachments constitute the sole
agreement between CITY and DISTRICT respecting the Property, the use of the
Property by DISTRICT, and the specified term, and correctly sets forth the
obligations of CITY and DISTRICT. Any agreement or representations respecting
the Property or its licensing by CITY to DISTRICT not expressly set forth in this
instrument are void.
14. CONSTRUCTION. The language of each part of this Agreement will be construed
simply and according to its fair meaning, and this Agreement will never be
construed either for or against either party.
15.AUTHORITY/MODIFICATION. The Parties represent and warrant that all
necessary action has been taken by the Parties to authorize the undersigned to
execute this Agreement and to engage in the actions described herein. This
Agreement may be modified by written agreement. CITY's city manager, or
designee, may execute any such amendment on behalf of CITY.
16.COUNTERPARTS. This Agreement may be executed in any number or
counterparts, each of which will be an original, but all of which together will
constitute one instrument executed on the same date.
[SIGNATURES ON FOLLOWING PAGE]
Il
Page 255 of 263
IN WITNESS WHEREOF the parties hereto have executed this Amendment the
day and year first hereinabove written.
CITY OF EL SEGUNDO
Darrell George,
City Manager
ATTEST:
Tracy Weaver,
City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, CITY ATTORNEY
Joaquin Vazquez,
Deputy City Attorney
61
EL SEGUNDO UNIFIED
SCHOOL DISTRICT
Melissa Moore,
Superintendent
Page 256 of 263
28'
EXHIBIT "A"
MEDIA ROOM
35'
D I OIST
12'
Page 257 of 263
EXHIBIT "B"
DISTRICT EVENTS FOR CITY MEDIA SERVICES
1. El Segundo High School Homecoming Football Game
2. El Segundo High School Homecoming Parade
3. "Quick Hits" Program Highlighting Home Football Games
4. El Segundo High School/El Segundo Middle School Combined Winter Concert
5. El Segundo High School Graduation
6. El Segundo Middle School Graduation
7. El Segundo High School Sports Playoff Games (As Needed — Home Games
Only)
8. Good news reports from ESUSD Superintendent to incorporate into City News
(ribbon cuttings, special events, etc.)
9. ESUSD collaborative safety messages with City representative, when needed
10. ESUSD has the option to select a total of two (2) from the following list:
a. El Segundo High School Orchestra Winter Concert
b. El Segundo Middle School Orchestra Winter Concert
c. El Segundo High School Choir Winter Concert
d. El Segundo Middle School Choir Winter Concert
e. El Segundo High School Spring Sing
f. El Segundo High School Orchestra Spring Concert
g. El Segundo Middle School Spring Choir Concert
7
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EXHIBIT A DRAFT
City of El Segundo
In -Kind & Other contributions to School District
"Projected" Fiscal Year 2023-2024
POLICE DEPARTMENT
SRO $ 153,000
100 hours of overtime donated for football, prom, etc. 35,000
POLICE DEPARTMENT TOTAL 188,000
FIRE DEPARTMENT
45 hours of straight time donated for football games
4,005
50 hours of straight time donated from Fire Prevention for inspections
2,185
(includes Annual inspections, sprinklers, etc.)
56 hours of Fire Department emergency responses
8,308
0 hours of time donated for Workability Program- Student Worker
-
FIRE DEPARTMENT TOTAL
14,498
RECREATION, PARKS & LIBRARY
Library Division
School Library Staff Salaries and Benefits
127,600
School Library Books and Materials
5,000
Shared Online Catalog Updates and Maintenance
5,500
Library Division Total
138,100
Recreation Division
Staff for school events at Teen Center
-
Staff (Lifeguards) for school events at Urho Saari Swim Stadium*
Staff (Lifeguards) for school events the El Segundo Wiseburn Aquatics Center
41,946
Rental value for Recreation Park Stevenson Field
4,026
Rental value for Recreation Park Softball Field
2,470
Rental value for Rec Park Basketball
-
Rental value for Campus El Segundo
3,360
Rental value for Recreation Park Basketball and Tennis Courts
3,000
Rental value for Richmond St. School Field
2,165
Rental value for El Segundo Wiseburn Aquatics Center
109,569
Rental value for Teen Center
-
Recreation Division Total
166,536
Parks Division
Maintenance, preparation, and utilities for Richmond St. School Field less rental revenue
40,800
Maintenance, preparation, and utilities for Recreation Park Stevenson Field
38,200
Maintenance, preparation, and utilities for Recreation Park Softball Field
37,900
Parks Division Total
116,900
RECREATION, PARKS & LIBRARY TOTAL
421,536
PUBLIC WORKS
Facility maintenance for Urho Saari Swim Stadium*
Chemical and suplies for Urho Saari Swim Stadium*
Utilities- gas, water, and electricity for Urho Saari Swim Stadium*
Facility maintenance for El Segundo Wiseburn Aquatics Center 16,900
Chemical and suplies for El Segundo Wiseburn Aquatics Center 12,800
Utilities- gas, water, and electricity for El Segundo Wiseburn Aquatics Center 37,900
PUBLIC WORKS TOTAL 67,600
CITY MEDIA SERVICES
Graduations (ESHS, ESMS and Arena)
9,284
ESHS Sports Coverage**
10,737
Concerts, plays, and misc. events (ESHS, ESMS, Richmond St, and Center St)
21,587
CITY MEDIA SERVICES TOTAL
41,608
FINANCE DEPARTMENT
Crossing Guards at Richmond Street, Center Street, and El Segundo Middle School 164,159
FINANCE DEPARTMENT TOTAL 164,159
Direct costs 691,868
Indirect Costs 205,533
GRAND TOTAL CONTRIBUTIONS $ 897,401
*Urho Saari Swim Stadium is under design and pending construction. Urho Saari Swim Stadium values have been removed at this time.
Values will be discussed upon reopening.
** Does not include potential playoff home football games estimated at $3,826 for 76 hours.
Page 259 of 263
I1]:7_121
Exhibit B
El Segundo Unified School District
In -Kind and Other Contributions To the City of El Segundo
Projected for Fiscal Year 2023-24
Rental Value for El Segundo High School Gym
$82,050
Rental Value for classrooms for city programs
$1,700
Rental Value for Performing Arts Center at El Segundo High School
$30,800
Rental Value for Bulldog Hall at El Segundo Middle School
$12,750
Ranger hours for public access on weekends and holidays
$63,360
Custodial support for city use
$30,901
High School track public access
$16,500
Value of LCFF funding for City Media Center
$410,076
Maintenance, preparation, and utilities for City Media Center
$23,617
Rental value for Center Street School Field
$80,971
Maintenance of Center Street Fields
$7,956
Rental Value of Middle School Fields
$25,000
Maintenance of Richmond Street Fields
$13,200
Rental Value of Richmond Street Fields
$80,971
Maintenance of Middle School Fields
$5,072
Use of CSS black top for E-bike training
$800
Ranger hours for TLC Restroom Access at Richmond Field
$2,539
8/25/2023
Page 260 of 263
City Council Agenda Statement
F 1 F �' t 1) �� Meeting Date: September 19, 2023
Agenda Heading: Staff Presentations
Item Number: D.15
TITLE:
Presentation and Study Session on the Downtown Specific Plan Update
RECOMMENDATION:
1. Receive and file a Downtown Specific Plan Update presentation.
2. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
The Downtown Specific Plan Update is funded by the General Plan Maintenance Fund
(not the General Fund). This fund receives revenue from a dedicated permit fee that is
collected from land development projects to be used for updates to the City's General
Plan, including its Specific Plans. No additional appropriation is requested.
BACKGROUND:
The Downtown Specific Plan (DSP) Update was initiated in late 2021. In May 2023, a
draft DSP was released for public comment and the Planning Commission held a study
session to review and provide feedback on the draft DSP (Attachment No. 1).
11 &*401*4IQ 0 F
Staff will provide a presentation including the current status, a summary of the draft
Downtown Specific Plan Update, and the next steps in the process through project
completion.
Goal 5: Champion Economic Development and Fiscal Sustainability
Objective 5A: El Segundo promotes economic growth and vitality for business and the
community.
Page 261 of 263
Downtown Specific Plan Update
September 19, 2023
Page 2 of 2
PREPARED BY:
Paul Samaras, AICP, Principal Planner
REVIEWED BY:
Michael Allen, AICP, Development Services Director
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
Draft Downtown Specific Plan (May 2023)
Page 262 of 263
ATTACHMENT NO. 1
DRAFT DOWNTOWN SPECIFIC PLAN (MAY 2023)
The May 2023 public review draft of the Downtown Specific Plan can be found
at the following web link:
https://www.elsegundo.org/home/showpubl isheddocument/7039/638200972608070000
Page 263 of 263