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2023 Aug 15 - CC MINMEETING MINUTES OF THE EL SEGUNDO CITY COUNCIL TUESDAY, AUGUST 15, 2023 CLOSED SESSION — Mayor Boyles called the meeting to order at 4:30 PM due to lack of quorum at 4:00 PM ROLL CALL Mayor Boyles - Present Mayor Pro Tem Pimentel - Present Council Member Pirsztuk - Present Council Member Giroux - Present Council Member Baldino - Present PUBLIC COMMUNICATION — (Related to Cily Business Only — 5-minute limit per person, 30-minute limit total) SPECIAL ORDER OF BUSINESS: Mayor Boyles announced that Council would be meeting in closed session pursuant to the items listed on the agenda. CONFERENCE WITH LEGHAL COUNSEL — EXISTING LITIGATION (GOV'T CODE §54956.9(D)(1): -5- MATTER(S) 1. City of El Segundo v. Wiseburn Unified School District, Los Angeles Superior Court Case No. 23TRCV01031. 2. Retired Police Officer Rex Flower Workers Compensation Claim (WCAB) No.: ADJ7459554). 3. Retired Police Officer Kenneth McShane Workers Compensation Claim (WCAB) No.: ADJ 11083019). 4. Retired Police Officer Darrell Lewis Workers Compensation Claim (WCAB) No.: ADJ9634084). 5. Retired Fire Fighter Scott Marinez Workers Compensation Claim (WCAB) No.: ADJ2810794). CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Government Code §54957.6): - 2- MATTER(S) 1 Employee Organizations: Police Management Association (PMA) and Fire Fighter Association (FFA). Representative: City Manager, Darrell George, Human Resources Director, Rebecca Redyk, Laura Droltz Kalty, and Alex Volberding. EL SEGUNDO CITY COUNCIL MEETING MINUTES AUGUST 15, 2023 PAGE 1 Adjourned at 5:50 PM OPEN SESSION — Mayor Boyles called to order at 6:01 PM ROLL CALL Mayor Boyles - Present Mayor Pro Tern Pimentel - Present Council Member Pirsztuk _ Present Council Member Giroux - Present Council Member Baldino - Present INVOCATION — Council Member Pirsztuk PLEDGE OF ALLEGIANCE — Council Member Pimentel SPECIAL PRESENTATIONS: 1, Proclamation read by Council Member Baldino, honoring the Diamond Jubilee birthday, celebrating 75 years of immeasurable contributions, and inspiring our community. Mark Herbert, Library Manager received the proclamation. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5-minute limit per person, 30-minute limit total) Marsha Hansen — 2023 Main Street Car Show invitation for all, Saturday, August 19, 2023. Brett Moore — Resident commented on Arts & Culture Advisory Committee Land Acknowledgement Kristen Dorsey — Resident commented on Arts & Culture Advisory Committee Land Acknowledgement Debbi Shrum — Resident commented on Hilltop Park CITY MANAGER FOLLOW-UP COMMENTS. Darrell George, City Manager gave an update on the Hyperion Water Reclamation Plant. Printed information was provided on day of meeting, the printed material was posted to the City's website and made available to the public at the meeting. City of El Segundo received a Financial AAA Credit Rating, former CFO, Joe Lillio here to speak on rating that City received. A. Read all Ordinances and Resolutions on the Agenda by Title Only. MOTION by Council Member Giroux, SECONDED by Council Member Pirsztuk to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY A UNANIMOUS VOICE VOTE. 5/0 EL SEGUNDO CITY COUNCIL MEETING MINUTES AUGUST 15, 2023 PAGE 2 B. CONSENT; 2, Approve Special (CCB Interviews) City Council meeting minutes of June 16, 2023, Regular City Council meeting minutes of June 20, 2023, Special (Open Session) City Council meeting minutes of June 28, 2023, Special (Joint with ESUSD-Team Building) City Council meeting minutes of June 28, 2023, Special (CCB Interviews) City Council meeting minutes of July 10, 2023 and Special (Closed Session) City Council meeting minutes of July 12, 2023. (Fiscal Impact: None) 3, Approve warrants demand register for May 29 through July 9, 2023, numbers 23A, 23B, 24A, 24B, 25A: warrant numbers 3045830 through 3046504, and 9002932 through 9002988. Ratify Payroll and employee benefit Checks; Checks released early due to contracts or agreement; Emergency disbursements and/or adjustments; and, Wire transfers. (Fiscal Impact: $16,693,165.36 ($3,705,009.94 in check warrants and $12,988,155.42 in wire warrants)) 4. Adopt Resolution No. 5428 acknowledging receipt of the El Segundo Fire Department's annual inspection compliance report, as required by California Health and Safety Code §§ 13146.2 and 13146.3. (Fiscal Impact: None) 5„ Accept Checkout Building Restroom Facilities Improvement by Union Construction Company as complete and authorize the City Clerk to file a Notice of Completion with the County Recorder's Office. Project No. PW 21-09. (Fiscal Impact: $$553,295.14, included in adopted FY 2022-23 budget) & Approve the designation of Voting Delegates and alternates to the Cal Cities Annual Conference and Exposition. (Fiscal Impact: None) 7. Approve continuing appropriations in FY 2023-24 for ongoing Capital Improvement Program (CIP) projects funded through Gas Tax, Prop C, Measure M, and Smoky Hollow Parking in Lieu Fee Accounts as part of the FY 2022-23 budget. (Fiscal Impact: $1,880,013 (budgeted in FY 2022-23). Staff requests continuing appropriations in the following accounts by rolling over unencumbered ongoing CIP projects funding from FY 2022-23 to FY 2023-24: New appropriations for FY 2023-24 for continuing appropriations: 001-400-4101-6304 (Smoky Hollow Parking in Lieu Fee) - $241,915.00, 106-400-8203-8606 (Gas Tax, Sidewalk Repair) - $248,768.00, 114-400-8203-8943 (Prop C, Local Street rehab.) - $1,296,640.00, 127-400-0000-8382 (Measure M Expenditures) - $92,690.00) 8. Adopt Resolution No. 5430 Appointing Human Resource Director Rebecca Redyk as an alternate representative to the Independent Cities Risk Manager Authority ("ICRMA") governing board ("ICRMA Board") and maintaining Interim EL SEGUNDO CITY COUNCIL MEETING MINUTES AUGUST 15, 2023 PAGE 3 Chief Financial Officer David Cain as Primary Board Member and Council Member Carol Pirsztuk as an alternate representative.. (Fiscal Impact: None) 9. Waive formal bidding requirements pursuant to El Segundo Municipal Code § 1- 7-9(A) and authorize the City Manager to enter into Agreement No. 6725 with Emergency Planning Consultants to update the City's Hazard Mitigation Plan. (Fiscal Impact: $52,500, included in the adopted FY 2023-24 budget) MOTION by Council Member Giroux, SECONDED by Council Member Pirsztuk, approving Consent items 2, 3, 4, 5, 6, 7, 8, and 9. MOTION PASSED BY A UNANIMOUS VOICE VOTE. 5/0 PUBLIC HEARING: STAFF PRESENTAIONS: (Items D15, D16 & D14 orderswitched) 10. Amendment to the City Manager's Employment Agreement to Increase the Annual Base Salary (Fiscal Impact: Retroactive to January 1, 2023 is $6,941 for FY 2022-23. The ongoing fiscal year impact is $13,882 for FY 2023-24. Funding for this proposed amendment is not included in the adopted FY 2023-24 General Fund budget, therefore, staff is requesting the following budget increases: new appropriations for FY 2023-24: Total $13,882 - 001-400-2101-4100 Salaries Full Time - $10,800.00, 001-400-2101-4201 Retirement CalPERS - $1,100.00, 001-400-2101-4202 FICA - $826.00, 001-400-2101-4203 Workers' Compensation - $76.00, 001-400-2101- 4211 401(a) Employer's Contribution - $1,080.00) Rebecca Redyk, Human Resources Director reported on the item. Council Discussion MOTION by Council Member Baldino, SECONDED by Council Member Giroux approving the amendment No. 6420A to the City Manager's Employment Agreement to provide a four percent annual base salary increase ($270,000 to $280,800). MOTION PASSED BY A UNANIMOUS VOTE. 5/0 Mark Hensley, City Attorney read by title only; RESOLUTION NO. 5431 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, MODIFYING THE ANNUAL SALARY FOR THE CITY MANAGER JOB CLASSIFICATION. MOTION by Council Member Baldino, SECONDED by Council Member Giroux adopting Resolution No. 5431. MOTION PASSED BY A UNANIMOUS VOTE. 5/0 EL SEGUNDO CITY COUNCIL MEETING MINUTES AUGUST 15, 2023 PAGE 4 11. First Reading of an Ordinance Amending El Segundo Municipal Code Chapter 1- 6 (Personal Merit System) to Expand the List of Positions Exempt from the Civil Service System (Fiscal Impact: None) Rebecca Redyk, Human Resources Director reported on the item. Council Discussion Mark Hensley, City Attorney read by title only; ORDINANCE NO. 1650 AN ORDINANCE AMENDING EL SEGUNDO MUNICIPAL CODE CHAPTER 1-6 (PERSONNEL MERIT SYSTEM) TO EXPAND THE LIST OF POSITIONS EXEMPT FROM THE CIVIL SERVICE SYSTEM. Council Member Pirsztuk introduced the item. Second reading and possible adoption of the Ordinance is scheduled for the September 5, 2023 Regular Council Meeting. 12. Resolution of Intention and First Reading of an Ordinance Authorizing an Amendment to the City's CalPERS Contract to Implement Additional Government Code § 20516 Employee Cost Sharing for Classic Police Services Support Employees' Association Members (Fiscal Impact: The retirement contract amendment will have an estimated $3,698 annual savings to the City as the employees will be picking up a portion of the "employer share" of their retirement cost) Rebecca Redyk, Human Resources Director reported on the item, Council discussion Mark Hensley, City Attorney read by title only; RESOLUTION NO. 5429 A RESOLUTION OF INTENTION TO APPROVE AN AMENDMENT TO CONTRACT BETWEEN THE BOARD OF ADMINISTRATION CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE CITY COUNCIL CITY OF EL SEGUNDO MOTION by Council Member Pimentel, SECONDED by Council Member Giroux adopting Resolution No. 5429. MOTION PASSED BY A UNANIMOUS VOTE. 5/0 MOTION by Council Member Pimentel, SECONDED by Council Member Baldino authorizing the City Manager and City Clerk, to execute CalPERS forms as required for submission to CalPERS to facilitate CalPERS contract amendment process. MOTION PASSED BY A UNANIMOUS VOTE. 5/0 EL SEGUNDO CITY COUNCIL MEETING MINUTES AUGUST 15, 2023 PAGE 5 Mark Hensley, City Attorney read by title only; ORDINANCE NO. 1651 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY OF EL SEGUNDO AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM. Council Member Pimentel introduced the item. Second reading and possible adoption of the Ordinance is scheduled for the September 5, 2023 Regular Council Meeting. 13, Resolutions Amending Chapter 1A2 of the City's Administrative Code for the Management Confidential Series Relating to Salary Increases and Benefit Changes, Including Retiree Health Benefit Changes (Fiscal Impact: The fiscal impact of the proposed salary and benefit changes to Chapter 1A2 of the Administrative Code for the Management and Confidential Series is approximately $928,607 for FY 2023-2024. This cost assumes that all forty-two (42) incumbent employees elect the voluntary arbitration agreement in exchange for a $10,000 bonus payment. Additional Appropriation: Staff is requesting an additional appropriation of $928,607 in FY 2023-24 for implementing the terms of the salary and benefit changes for the Management and Confidential Series employees. Account Numbers: $800,552 to 001-400-XXXX (General Fund), $2,322 to 106- 400-XXXX (State Gas Tax Fund), $23,215 to 126-400-XXXX (CUPA Fund), $24,376 to 501-400-XXXX (Water Utility Fund), $34,823 to 502-400-XXXX (Sewer Fund), $10,818 to 602-400-XXXX (Liability Insurance Fund), $32,501 to 603-400-XXXX (Workers' Comp Reserve/Insurance Fund)) Rebecca Redyk, Human Resources Director reported on the item. Council discussion Mark Hensley, City Attorney read by title only: RESOLUTION NO. 5432 A RESOLUTION OF THE CITY OF EL SEGUNDO, CALIFORNIA AMENDING THE CITY'S ADMINISTRATIVE CODE TO UPDATE SECTIONS FOR SPECIFIC UNREPRESENTED CLASSIFICATIONS UNDER CHAPTER 1A2 (MANAGEMENT — CONFIDENTIAL SERIES) MOTION by Council Member Giroux, SECONDED by Council Member Baldino adopting Resolution No. 5432. MOTION PASSED BY A UNANIMOUS VOTE. 5/0 Mark Hensley, City Attorney read by title only: EL SEGUNDO CITY COUNCIL MEETING MINUTES AUGUST 15, 2023 PAGE 6 RESOLUTION NO. 5433 FIXING THE EMPLOYER CONTRIBUTION UNDER THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT AT AN EQUAL AMOUNT FOR EMPLOYEES AND ANNUITANTS WITH RESPECT TO A RECOGNIZED EMPLOYEE ORGANIZATION 001 EL SEGUNDO MID-MANAGEMENT/CONFIDENTIAL MOTION by Council Member Pirsztuk, SECONDED by Council Member Giroux adopting Resolution No. 5433. MOTION PASSED BY A UNANIMOUS VOTE. 5/0 15. Consideration of Two Acre Land Dedication Offer by CDC Mar East Campus 1 LLC to City (Fiscal Impact: See agenda staff report for details) Mark Hensley, City Attorney and Michael Allen, Community Development Director and Alex Rose, CDC Mar reported on the item. Council discussion MOTION by Council Member Pimentel, SECONDED by Council Member Baldino directing City Attorney, staff to explore land options. MOTION PASSED BY A UNANIMOUS VOTE. YES 4/1 Giroux, NO 16. Agreement with KOA Corporation for Construction Management Services for the Urho Saari Swim Stadium ("The Plunge") Project (Fiscal Impact: See agenda staff report for details) Elias Sassoon, Public Works Director reported on the item. KOA Consultant answered council questions. Council Discussion MOTION by Council Member Pirsztuk, SECONDED by Council Member Giroux authorizing the City Manager to execute professional services Agreement No. 6726 with KOA Corporation for $998,589.82 for construction management services for the Urho Saari Swim Stadium project and authorize an additional $100,000 for contingency. MOTION PASSED BY A UNANIMOUS VOTE. 5/0 14, Urho Saari Swim Stadium ("The Plunge") Capital Campaign (Fiscal Impact: No additional appropriation is needed in FY 23-24. The design and installation of the proposed Legacy Wall is estimated to be $20,000 from account 702-233-5101- 5418 (Trust Fund for Plunge Rehab Reserve). The revenue potential for the Urho Saari Swim Stadium Capital Campaign is $3,000,000 for account 702-233-5101-5418) Aly Mancini, Recreation, Parks, and Library Director reported on the item. EL SEGUNDO CITY COUNCIL MEETING MINUTES AUGUST 15, 2023 PAGE 7 Council discussion MOTION by Council Member Pirsztuk, SECONDED by Council Member Baldino approving the proposed Urho Saari Swim Stadium Capital Campaign. MOTION PASSED BY A UNANIMOUS VOTE. 5/0 E. COMMITTEES, COMISSIONS AND BOARDS PRESENTATIONS: None F. REPORTS — CITY CLERK — No report G. REPORTS — CITY TREASURER — Not present H. REPORTS — COUNCIL MEMBERS Council Member Baldino — 17. Discussion of Possibly Creating a Planning Commission Subcommittee to Review, Update, and Implement the South Bay Bicycle Master Plan and Other Multi -Model City Initiatives (Fiscal Impact: None) Council Member Baldino reported on the item. Council discussion MOTION by Council Member Pirsztuk, SECONDED by Council Member Baldino approving the establishment of a Planning Commission subcommittee to review, update and implement the South Bay Bicycle Master Plan and other Multi -Model City Initiative. MOTION PASSED BY A UNANIMOUS VOTE. 5/0 18. Alternate Uses for the Abandoned Reservoir Area at Hilltop Park (Fiscal Impact: None) Council Member Baldino reported on the item.. Council discussion MOTION by Council Member Baldino, SECONDED by Council Member Giroux directing staff to analyze alternate uses for the abandoned reservoir area at Hilltop Park. MOTION PASSED BY A UNANIMOUS VOTE. 5/0 Council Member Giroux — 19. Diversity, Equity, and Inclusion Committee Student Representatives (Fiscal Impact: None) Council Member Giroux reported on the item. EL SEGUNDO CITY COUNCIL MEETING MINUTES AUGUST 15, 2023 PAGE 8 MOTION by Council Member Baldino, SECONDED by Council Member Giroux approving a one-year pilot program that would designate two adult representatives from ESUSD and/or DaVinci High School to the City's Diversity, Equity, and Inclusion (DEI) Committee in lieu of filling the two current vacancies and bring back the bylaws to be amended at a subsequent meeting. MOTION PASSED BY A UNANIMOUS VOTE. 5/0 Council Member Pirsztuk — Thanked Rec, Park & Library staff for all summer activities and summer concerts in the park. Park & Rec subcommittee is meeting ongoing for Phase 1 planning of various locations at Rec Park. Thanked Public Works staff for slurry seal project improvements around town. Schools commence next week, lots of E-Bikes on the roads so please drive safe. Mayor Pro Tern Pimentel — California of Governments transportation meeting will begin in September. League of Cities annual advisory looking for volunteers, LA county sanitation meeting tomorrow, attended meeting at Air Force base with City Manager. For Slurry program issue use the Reportlt App on the City's website. City is partnering with SideBar firm to bolster City's reputation as a home for startups. Mayor Boyles — Attending the SCAG meeting tomorrow regarding RHNA and Housing Element Reform on affordable housing. Congratulations to El Segundo Little League Western Champs. Added the Art Walk is next weekend. REPORTS — CITY ATTORNEY — No report J. REPORTS/FOLLOW-UP — CITY MANAGER — No report MEMORIAL —John Stroh and Mary Strenn. Adjourned at 8:21 PM Lili andoval, Deputy City Clerk EL SEGUNDO CITY COUNCIL MEETING MINUTES AUGUST 15, 2023 PAGE 9