CONTRACT 6732 Other CLOSEDAgreement No. 6732
Agreement No.
FACILITY USE AGREEMENT
BETWEEN THE CITY OF EL SEGUNDO AND
MARACUYA ENTERTAINMENT
This AGREEMENT is entered into this 23 day of August, 2023, by and between
the CITY OF EL SEGUNDO, a municipal corporation and general law city ("CITY") and
Glia Productions LLC, a California limited liability company ("PERMITTEE").
1. PROPERTY; PURPOSE.
A. CITY owns that certain real property located at 808 California Street, El
Segundo, California 90245, known as Sycamore Park, and that certain
real property located on the corner of Grand Avenue and Maryland Street,
known as Hilltop Park, which CITY use for park and recreation purposes.
B. El Segundo Municipal Code ("ESMC") Chapter 4-11 outlines regulations
and legal requirements for motion picture, radio and television productions
in CITY and is incorporated herein by this reference.
C. This Agreement constitutes an additional agreement, as authorized under
ESMC § 4-11-4, for a media production's use of CITY property.
D. CITY seeks to temporary license PERMITTEE to use the entirety of
Sycamore Park, to the exclusion of the general public, and a portion of
Hilltop Park (i.e., the Hilltop Park surface parking lot, except for 4 parking
spaces, including 1 Americans with Disabilities Act disabled parking
spaces) (collectively, the "Property") for a film production ("Authorized
Use") as set forth in this Agreement and depicted in the CITY film permit
attached hereto as Exhibit "A" and incorporated by reference (the
"Permit").
2. LICENSE; TERM; CONSIDERATION.
A. CITY grants a temporary license to PERMITTEE to enter and use the
Property for the Authorized Use subject to this Agreement's terms.
B. PERMITTEE's temporary license to use the Property for the Authorized
Use under this Agreement will be effective from August 30, 2023 through
August 31, 2023.
C. In consideration of CITY's temporary license for the Property,
PERMITTEE agrees to pay a fee of $1717.50 per day for a use of
Sycamore Park and $500 per day for a use of a portion of Hilltop Park for
a total fee of $4435 and abide by the requirements set forth in this
Agreement, the Permit, and ESMC Chapter 4-11.
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Agreement No. 6732
Agreement No.
3. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the
main body of this Agreement takes precedence over the attached Exhibit; this
Agreement supersedes any conflicting provisions.
4. TAXPAYER IDENTIFICATION NUMBER. PERMITTEE will provide CITY with a
Taxpayer Identification Number.
5. PERMITS AND LICENSES. PERMITTEE, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and
certificates that may be required in connection with the performance of services under
this Agreement.
6. WAIVER. A waiver by CITY of any breach of any term, covenant, or condition
contained in this Agreement will not be deemed to be a waiver of any subsequent
breach of the same or any other term, covenant, or condition contained in this
Agreement, whether of the same or different character.
7. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any
upon PERMITTEE's breach of this Agreement, the terms of the Permit, or
ESMC Chapter 4-11.
B. Upon receiving a termination notice, PERMITTEE will immediately cease
performance under this Agreement unless otherwise provided in the
termination notice.
C. By executing this document, PERMITTEE waives any and all claims for
damages that might otherwise arise from CITY's termination under this
Section.
8. INDEMNIFICATION.
A. PERMITTEE indemnifies and will defend (at CITY's request and with
counsel satisfactory to CITY) and hold CITY harmless from and against
any claim, action, damages, costs (including, without limitation, attorney
fees), injuries, or liability, arising out of PERMITEE's acts, errors or
omissions, negligence, or wrongful conduct (regardless of any CITY
passive negligence) in connection with this Agreement or the actions
contemplated in the Permit.
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will
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Agreement No.
survive termination of this Agreement.
D. The requirements as to the types and limits of insurance coverage to be
maintained by PERMITTE as required under the Permit, and any approval
of said insurance by CITY, are not intended to and will not in any manner
limit or qualify the liabilities and obligations otherwise assumed by
PERMITTEE pursuant to this Agreement, including, without limitation, to
the provisions concerning indemnification.
9. ASSIGNABILITY. Any PERMITTEE attempt to assign the benefits or burdens of
this Agreement without CITY's written approval are prohibited and will be null and void.
10. NOTICES. All communications to either party by the other party will be deemed
made when received by such party at its respective name and address as follows:
If to PERMITTEE:
Attention: I3ijan Kazerooni
Producer- Clia Productions
1726 C Oxford Avenue
Los Angeles, CA 90006
925-967-366 7
bijan@organic-rojects.com
If to CITY:
Attention: Aly Mancini
Recreation, Parks and Library Director
350 Main Street
El Segundo, California 90245
310-524-2730
amancini@elsegundo.org
Any such written communications by mail will be conclusively deemed to have been
received by the addressee upon deposit thereof in the United States Mail, postage
prepaid and properly addressed as noted above. In all other instances, notices will be
deemed given at the time of actual delivery. Changes may be made in the names or
addresses of persons to whom notices are to be given by giving notice in the manner
prescribed in this paragraph.
11.THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of PERMITTEE and CITY and not for the benefit of
any other party. There will be no incidental or other beneficiaries of any of
PERMITTEE's or CITY's obligations under this Agreement.
12.INTERPRETATION. This Agreement was drafted in and will be construed in
accordance with the laws of the State of California, and exclusive venue for any action
involving this agreement will be in Los Angeles County.
13. COMPLIANCE WITH LAW. PERMITTEE agrees to comply with all federal, state,
and local laws applicable to this Agreement.
14. ENTIRE AGREEMENT. This Agreement and its attachments set forth the entire
understanding of the parties. There are no other understandings, terms or other
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agreements expressed or implied, oral or written. This Agreement will bind and inure to
the benefit of the parties to this Agreement and any subsequent successors and
assigns.
15. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review
this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as
a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or
against either Party.
16. SEVERABILITY. If any portion of this Agreement is declared by a court of
competent jurisdiction to be invalid or unenforceable, then such portion will be deemed
modified to the extent necessary in the opinion of the court to render such portion
enforceable and, as so modified, such portion and the balance of this Agreement will
continue in full force and effect.
17.AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this
Agreement and to engage in the actions described herein. This Agreement may be
modified by written amendment.
18. COUNTERPARTS; ELECTRONIC SIGNATURES. This Agreement may be
executed by the Parties on any number of separate counterparts, and all such
counterparts so executed constitute one Agreement binding on all the Parties
notwithstanding that all the Parties are not signatories to the same counterpart. In
accordance with Government Code § 16.5, the Parties agree that this Agreement,
Agreements ancillary to this Agreement, and related documents to be entered into in
connection with this Agreement will be considered signed when the signature of a party
is delivered by electronic transmission. Such electronic signature will be treated in all
respects as having the same effect as an original signature.
19. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience
of reference only and will not affect the interpretation of this Agreement.
20.TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
21. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire,
flood, explosion, acts of terrorism, war, embargo, government action, civil or military
authority, the natural elements, or other similar causes beyond the Parties' reasonable
control, then the Agreement will immediately terminate without obligation of either party
to the other.
[SIGNATURES ON NEXT PAGE]
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Agreement No. 6732
Agreement No.
IN WITNESS WHEREOF the parties hereto have executed this Agreement the
day and year first hereinabove written.
CITY OF EL SEGUNDO Glia Productions LLC, a California
limited liability company
Aly ManciniSoffd bard Waftal9ky
Recreation, Parks an r Director Manager and Member
ATTE T:
Taxpayer ID No.
Tra Weaver,
City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
By:G ... �..
Joaqui Vazquez, Assistant City Attorney
t
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Agreement No. 6732
Agreement No.
AUTHORIZEDEXHIBIT "Apy
CITY FILM PERMIT FOR PERMITTEE'S
(INCLUDING MAPS OF SYCIVIORE, PARK AND
HILLTOP PARK AREAS TO BE USED)
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Agreement No. 6732
City of El Segundo
Film Permit
aracu tart. i t -Hive Short Film
Location(s): Date(s) & Time(s):
Sycamore Park and Hilltop Parking Lot 08/30/23 - 08/31/23
7:30AM - 7:30PM
Permittee: Glia Productions, LLC, Contact Person:
Bran X. room 92S %7-3667
Pursuant to El Segundo Municipal Code ("ESMC") §§ 4-11-1 to 4-11-34, relating to Motion
Picture, Radio and Television Production, permission is granted to the Permittee listed above, to
film at the place, date, and time specified above. In addition to the general terms and conditions
contained in the ESMC, filming is subject to the following additional limitations.
1. EVENT DESCRIPTION.
Short Film - short dialogue scenes with minors interacting with playground equipment.
All Filming must be conducted within the permit hours.
"Filming" includes all activity attendant to staging this event (i.e. arrival, set-up,
teardown, filming, clean-up, and departure).
This Film permit is to remain on site and available for inspection during all
scheduled permit hours.
2. COVID-19 NOTICE. By signing and accepting this Film Permit, the Permittee
acknowledges they are required to implement and abide by all County of Los Angeles.
Health Orders regarding protecting health and safety, and to lower the risk of the Novel
Coronavirus Disease (Covid-19) transmission and outbreak& in the community. A copy of
the Los Angeles County Health Order must be posted and present at al l times at all
locations where filming activity is occurring. The City of El Segundo reserves the right to
revoke this permit if public health is placed at risk by the production.
3. POLICE SERVICES. Police services have not been requested and will not be
provided. Permittee is responsible for all public safety costs incurred as aresult of this
permit.
a. Permittee must comply with any and all direction from the El Segundo Police
Department.
b. Any sworn public safety officer may temporarily suspend an event whenever
there is an emergency that requires such action to protect public safety. Should
this occur, the Permittee and event participants must immediately comply with the
suspending officer's instructions.
4. UNOBSTRUCTED ACCESS. Permittee must allow all property owners,
authorized City Officials, pedestrians, and vehicles unobstructed access to businesses,
residences, and public property at all times.
HIVE (SHORT FILL
Agreement No. 6732
5. NOISE. The Permittee must comply with ESMC §§ 7-2-1 to 7-2-15 regulating noise.
6. CLEAN-UP. Permittee is responsible for clean up and return of all public and private
property in the immediate vicinity of the filming to the same condition as existed before
filming. Permittee is responsible for the clean up of any litter or debris, which may
accumulate as a result of filming.
a. If the Permittee fails to provide adequate clean-up, at the discretion of the City,
The Permittee may be required to pay for all cleanup services incurred by the City
including, without limitation street sweeping and steam cleaning of affected City
streets and sidewalks. Should the City be required to expend funds for such work,
the actual cost for services will be deducted from the Permittee's film deposit.
b. Permittee must provide adequate trash containers for waste that maybe generated
by this event.
7. INSURANCE REQUIREMENTS. Permittee must obtain liability insurance
from an insurance company licensed to business in the state of California and having a
financial rating in the Best's Insurance Guide of not less than "ANII." The amount of
insurance must be not less than $1,000,000.00. Such insurance will provide "occurrence"
coverage against liabilities for death, personal injury, or property damage arising out of
or in any way connected with the Event. Insurance must name the city and city's elected
and appointed officials, officers, and employees as additional insureds under the coverage
afforded. In addition, such insurance must be primary and noncontributing with respect
to any other insurance available to the city and will include a severability of interest
(cross -liability) clause.
8. CERTIFICATES OF INSURANCE. A copy of the policy or a certificate of
insurance long with all necessary endorsements, in a form approved by the CITY's risk
manager, must be fled with the CITY not less than five (5) business days, except as
otherwise provided in this chapter, before the date of the event unless the CITY, for good
cause, waives the filing deadline.
9. ADDITIONAL CONDITIONS AND REVOCATION. The CITY may
amend this permit to include additional conditions should the circumstances of the event
require such subsequent additions. In addition, this Permit may be revoked either orally
or in writing should the Permittee or the conduct of the event violate the permit's terms or
conditions.
10. EMERGENCY SUSPENSION OF EVENT. The Administrator, Designee
and any sworn public safety officer may temporarily suspend the event if an emergency
required such action in order to protect public safety. The Permittee and event
participants must immediately comply with the suspending officer's instructions.
11. ENFORCEMENT. Should the CITY determine it necessary to take legal action to
enforce any of the provisions of these conditions, and such legal action is taken, the
Permittee will be required to pay any and all costs of such legal action, including
reasonable attorney's fees, incurred by the CITY, even if the matter is not prosecuted to a
final judgement or is amicably resolved, unless the CITY should otherwise agree with the
applicant to waive said fees or any part thereof. The foregoing will not apply if the
Permittee prevails on every issue in the enforcement proceeding.
HIVE (SHORT FILM)
Agreement No. 6732
1.2. INDEMNIFICATION. Permitte indemnifies, will defend (at the CITY's request
and with counsel satisfactory to the CITY), and hold the CITY harmless from and against
any claim, action, damages, costs (including without limitation, attorney's fees), injuries,
or liability, arising out of Permittee's acts, errors or omissions, negligence, or wrongful
conduct (regardless of the CITY's passive negligence, if any) in connection with this
Permit. For purposes of this section "CITY" includes the City of El Segundo's officers,
officials, employees, agents, representatives and volunteers.
13. SIGNATURE REQUIRED. Permittee, or its representative, must sign and return
this original permit to the City of El Segundo one (1) business day before filming
commences. Failure to do so will be deemed a withdrawal of the Permittee's application.
By issuing this permit, the City of El Segundo does not assume responsibility of liability
for claims, damages, or injuries, of whatever nature, which may arise from this Event.
City of El Segundo Adrn
08/28/23
designee Date
1, Sofie Hubbard Warshafsky the authorized
representative of the event described above, do hereby acknowledge that I have read the terms
and conditions of this permit; that the terms and conditions are acceptable and Permittee agrees
to abide by, comply with, and accept full and complete responsibility therefore.
i s w 8/2812023
Fib Company Authorized Rep
HIVE (SHORT FILM)
Date
Agreement No. 6732
Agreement No. 6732
Agreement No. 6732
FILMING NOTIFICATION
Date: 8/30 - 8/31 /2023
i
We have proposed to film scenes for HIVE (Short Film)
(project title)
in your area. We are applying for a City of El Segundo film permit and will maintain all required insurance. We will provide for all
public safety issues and will abide by all the rules and conditions of the permit. We will make every effort to not disturb you and will
treat your neighborhood with the respect it deserves. Thank you in advance for your hospitality and cooperation while we are
filming in your area.
Filming Location,: Sycamore Park - 808 California St, El Segundo, CA 90245
Dates of Filming:8/30 - 8/31/2023 Hours:7:30am - 7:30pm
Type of scenes:, Exterior dialogue scenes. Minors interacting with playground equipment.
If you have questions or concerns regarding this film project, please contact:
Production Company:,Glia Productions, LLC Addres,
Location Manager:Bijan Kazerooni
Business Phone: (925) 967-3667 Cell Phor
Production Manager: Israel Gomez
Business Phone: (773) 744-0260
1630 SHELL AVE, VENICE CA 90291-3857
Cell Phone: -
For any law enforcement or traffic concerns while filming activity is in progress, please contact: ESPD (310) 524-2255
As a condition of issuing a Film Permit, film companies are required to notify tenants and/or businesses within the 275 foot proximity
zone of a filming area. You have received this notice because you are within a proximity zone.
You may request to be placed on an Annual Proximity Zone Protest listing for the remainder of the calendar year.
To do so, check the box below and return this in person, by mail, or email to:
Revenue Division at 350 Main St, El Segundo, CA 90245. filmin else undo.or
Name
13 1 would like to be placed on the Annual Proximity Zone Protest listing for 2023
Address
Date
Addresses placed on the Annual Proximity Zone Protest listing will still recelve future notification letters, but are not required to re -file individual nor annual
protests until the current filing period expires. Annual Proximity Zone Protests expire every calendar year.
Agreement No. 6732
City of El Segundo
I declare under penalty of perjury that the foregoing is true and correct.
i
SIGNED
.,n
LIST OF ADDRESSES NOTIFIED ON FOLLOWING PAGE
Agreement No. 6732
• Within 275 ft of Sycamore Park
• All addresses within El Segundo, CA
811 California St
815 California St
808 California St
804 California St
835 California St
839 California St
841 California St
849 California St
875 California St
877 California St
850 California St
844 California St
840 California St
834 California St
1228 E Sycamore Ave
1226 E Sycamore Ave
1403 E Sycamore Ave
1407 E Sycamore Ave
1411 E Sycamore Ave
1415 E Sycamore Ave
1421 E Sycamore Ave
1423 E Sycamore Ave
1432 E Sycamore Ave
1420 E Sycamore Ave
1416 E Sycamore Ave
1414 E Sycamore Ave
1436 E Sycamore Ave
1429 E Sycamore Ave
1425 E Sycamore Ave
1225 E Sycamore Ave
1221 E Sycamore Ave
1317 E Sycamore Ave
1222 E Sycamore Ave
1218 E Sycamore Ave
1220 E Sycamore Ave
1401 E Maple Ave
1407 E Maple Ave
1411 E Maple Ave
1415 E Maple Ave
1419 E Maple Ave
1423 E Maple Ave
1267 E Maple Ave
1265 E Maple Ave
1261 E Maple Ave
1257 E Maple Ave
1232 E Maple Ave
1242 E Maple Ave
1246 E Maple Ave
1250 E Maple Ave
1400 E Maple Ave
1404 E Maple Ave
1408 E Maple Ave
1410 E Maple Ave
1412 E Maple Ave
1416 E Maple Ave
1428 E Maple Ave
1435 E Maple Ave
1400 E Walnut Ave
Agreement No. 6732
City of El Segundo
PERMISSION TO USE PROPERTY FOR FILMING
350 Main Street, E[ Segundo, CA 90245
(310) 524-2730 filming Odelsegundo.org
I HEREBY GIVE PERMISSION TO (Film Company)
FOR USE OF THE PROPERTY LOCATED AT (Address)
FOR THE PURPOSE OF FILMING
ON THE FOLLOWING DATE(S):
Agreement No. 6732
City of El Segundo
PLOT, SITE, or PARKING MAP
350 Main Street, El Segundo, CA 90245
(310) 524-2730 filming@elscguiido.org
PRODUCTION CO.Glia Productions, reductions, LLC
r PRODUCTION TtTLEoiI'uL Istr�rr . �,� _ e ., e __,.. . m_
CONTACT PERSON IBijan Kazerooni PHONE (6) 967-3667 l CELL
FILMING DATES 8130 - 8/31/2023 TIME 7:30a - 7:30p POSTING
1. Plot Plan/Site Map: mandatory for all filming activities and for each location, Indicate/outline the areas where filming and ancillary activities will take
place, (vehicle parking, equipment placement, base camp, etc.) on property.
2. Parking Plan: also required for all filming activities which require parking or occupancy by any vehicle, equipment, or person associated with the filming
activity on the public right-of-way. Indicate areas to be posted for "NO PARKING".
3. Create the required maps on separate pages.
NOTE: Film Company and Safety Officers: Fire trucks require 20 feet of clearance in the roadway. As a result, the company shall only park on one side of the s[reet,
unless the on -site officer determines that there is adequate clearance and motorist visibility with parking on both sides of the street.
E
�light locations with L<, Indicate dolly tracks with Indicate camera placements with Ce _,..indicate,._ _ .. �..� ....-. .._. _._,_ , .. __. _.... ..
TOTAL NUMBER OF VEHICLES, INCLUDING GENERATORS:
overhead Dealra s Aftaohed
(ON �SCYPAGES)
i Please indicate: RED, YELLOW, NO PARKING, and BUS ZONES.
Film Liaison:
Date:
reement No. 6732
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Agreement No. 6732
City ofEl Segundo
MOTION PICTURE, RADIO, OR TELEVISION
PRODUCTION PERMIT CONTACTS
350 Main Street, El Segundo, CA 90245
(310) 524-2730 filining@clsegundo.org
Risk Management
Human Resources
(310) 524-2381
filming@elsegundo.org
Police Department
Casey Cline, Traffic Division
(310) 524-2296
Sgt. Jeff Darringer
(310) 524-2200
JDarringer@elsegundo.org
Lt. Aaron Corkins
(310) 524-2271
Acorkins@elsegundo.org
Fire Department
Nicole Pesqueira
(310) 524-2239
npesqueira@elsegundo.org
Public Works
Floriza Rivera (310) 524-2361 frivera@elsegundo.org
Building & Safety
Art Ramirez (310) 524-2380 aramirez@elsegundo.org
Recreation & Parks
Shawn Green (310) 524-2707 sgreen@elsegundo.org
Library
Mark Herbert (310) 524-2732 mherbert@elsegundo.org
Economic Development
Barbara Voss, Manager (310)-524-2389 bvoss@elsegundo.org
Agreement No. 6732
City of Ir u►
INSTRUCTIONS AND REGULATIONS FOR CONDUCTING
VIDEOTAPING, PHOTOGRAPHY ACTIVITIES 350
Main Street, El ..,
Application processing ll be coordinated
h the
UE
IVISION. These
tions are meant to serve as
processing ofilm permit ippl cation. These instructions gare nolt deeOmed to be all-inclusive. ca guide for
Please refer to Title 4, Chapter 11 of
the
El Segundo Municipal Code for the complete text of the code.
FILM PERMIT PROCESSING:
TIME REQUIREMENTS
Film Permit applications may require up to FIVE (5) business days for processing before the filming date.
• Shorter lead times for filming that does not require City services and is low impact filming will be considered on a case -by -case basis_
• Longer lead times may be required for filming involving closure of public streets or right-of-way, or use of pyrotechnics, fire, or
explosives for special effects. All special effects must be approved and/or permitted by the El Segundo Fire Department.
PPLI ON PROCESSING
1. A COMPLETE APPLICATION is submitted within the TIME REQUIREMENTS. The non-refundable application fee ($1,563.00) must accompany
the application. ncom late a Iications will not be acce tad ion rotessin .
2. The complete application is submitted by the Administrator to the REVIEWING OFFICERS.
• Based on the scope of the proposed filming a pre -filming operational meeting may be required.
3. When the application review is complete;
• The permit fees are calculated and collected,
• Applicant accepts the permit approval or conditional approval in writing by signing the indemnification agreement, and the permit is
issued by the Administrator.
PERMIT A.PP& I ATION — Only appfications containing the following items will be considered COS:
1. The name, mailing address, and daytime telephone number of the person who will be present during, and responsible for the filming;
2. The address(es) or place at which the activity is to be conducted;
3. The specific location(s) at such addresses) or place(s);
4. The inclusive times and dates such activity will transpire;
5. A general statement of the character or nature of the proposed activity;
6. The number of personnel to be involved;
7. Anticipated use of any animals, pyrotechnics, fire, or explosives;
8. The food servicing arrangements;
9. Requests for special assistance at the location, including, without limitation, street closure, traffic control, and emergency services;
10. Whether the activity to be filmed includes vehicle chases or other activities dangerous to the participants or to the public, with a description
of the activity to be filmed.
11. The amount and type of equipment and vehicles to be involved;
12. A declaration regarding notification of residences and businesses within the proximity zone as required;
13. Such other information as the administrator deems appropriate.
• Plot Plan/Site Map - mandatory for all filming activities.
• Parking Plan — mandatory for all filming activities which require parking or occupancy by any vehicle, equipment, or person associated
with the filming activity on the public right-of-way.
• Permission to Use Property Form — required for all filming activities on privately owned property.
• Student and Non -Profit —letter from the school identifying the student or proof of non-profit organization.
FILMING NQILFI AJ —To meet the application and time requirements the Filming Notification must be delivered a minimum of ninety-six
(96) hours prior to filming.
1. The Filming Notification must be delivered to every address in the Proximity Zone(s) on a form approved by the Administrator. (See sample
for format and required language.)
2. A declaration regarding notification of residences and businesses within the proximity zone(s) is signed bythe applicant. In conjunction with
the signed declaration of delivery, the Applicant must submit a list detailing every address to which a notice was delivered.
3. Failure to distribute the notification letter as required will prevent the agency, filming/production company and/or applicant from submitting
future permit applications.
INDEMNIFICATION AGREEMENT
Permittee must enter into a hold harmless agreement with the City which, in part, indemnifies City, its officers, employees, and agents, from any
liability arising from permittee's filming in a form approved by the City Attorney.
j
(Continued on page 2)
Agreement No. 6732
INSURANCE REQUIREMENTS (See Examples)
It is recommended the film company contact the Risk Manager to ensure that the insurance requirements are met.
1. Certificate of Insurance Form :
• Minimum requirements are: $1,000,000 General Liability, $100,000 Auto Coverage, and statutory limits for Workers Compensation.
• Concellotion Clouse Must be amended to read exactly as follows: 'SHOULD ANY OF THEABOVE DESCRIBED POLICIES BE CANCELLED
BEFORE THE EXPIRATION DATE, THE ISSUING INSURER WILL MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO
THE LEFT."
2. Endorsement Form as required by the City's Risk Manager.
3. Workers' Compensation coverage with a Waiver of Subrogation.
FEES AND DEPOSITS
1. Non-refundable film permit application fee: $1,563.00 is required when the application and supporting documents are filed for processing.
2. Per Day of filming: $124.00 (*See filming definition in municipal code.)
3. Film permit revision/rider: $269.00 each.
4. Right-of-way permit fee: $860.00 per day, per area, shall be paid whenever the permittee uses any portion of any public street, road,
right-of-way or building, other than a building or property owned or controlled by the City. There are separate fees established for the use
of these locations.
5. In addition to the fees and charges hereinabove established, the permittee shall pay all costs and direct overhead of the City for supervising,
controlling and managing permittee's operation. This shall include, but is not limited to, all personnel costs, all material and supply costs,
and all other direct costs and expenses of the City. These costs and expenses shall be computed at the conclusion of the project and shall
be deducted from the deposit hereinafter required.
6. Afterthe film permit application fee is paid and the application approved and before a permit is issued, the applicant shall deposit with the
Director of Finance a cash deposit computed as follows:
• Twice the amount determined by the Director of Finance to be the total cost to the City of El Segundo
• Plus a sum equal to all permit and license fees.
CANCELLATIONS
If filming is cancelled or a permit denied with less than a 24 hour notice, there will be a four-hour minimum charge for each police and/or
fire officer assigned.
GENERAL PERMIT REQUIREMENTS
For safety reasons, and to protect the integrity of the City's neighborhoods, the following general regulations have been established:
a. Neighbors within a proximity zone must be protected from glare caused by lighting used for filming after sunset.
b. Written permission will be required from the property owner(s) and/or tenants of each location to be used.
c. The hours for filming are 7:00 a.m. to 10:00 p.m.
Conditions for filming requests east of Sepulveda Boulevard will be flexible and no stricter than those requests west of Sepulveda Boulevard.
Each request will be evaluated on a case -by -case basis.
NO PARKING SIGNAGE POSTING REQUIREMENTS
• No Parking signs must be posted seventy-two hours (72) hours prior to your event start time, including set-up.
• Verification that all No Parking signs are placed in their correct location(s) every twenty-four (24) hours from the initial
placement of the signage and a minimum of twelve (12) hours prior to your set-up or arrival time is required. The
documentation must be kept on file and provided to City representatives upon request.
• No Parking signs must be posted on the curb (sidewalk) next to the roadway tied to delineator posts.
• No Parking signs must be placed a minimum of every thirty-three (33) feet.
• Missing, collapsed, or damages No Parking signs must be replaced at least daily and a minimum of twelve hours prior
to arrival time.
NOTE: No permit will be issued if it will result in any address located within a
proximity zone having had filming for more than 25 days in the current calendar year.
Agreement No. 6732
INSURANCE ENDORSEMENT
(FAX THIS FORM AND SAMPLE TO YOUR INSURANCE COMPANY)
THE FOLLOWING CITY REQUIRED LANGUAGE (IN ITALICS) MUST BE PLACED ONTO POLICY
ENDORSEMENT FORMS BY YOUR INSURANCE COMPANY:
This insurance will be deemed "primary" such that any other insurance that may be carried by City of El Segundo will be
excess thereto. This insurance will be an an "occurrence," not a "claims made," basis or equivalent. This insurance
includes "'CompletedOperations" coverage.
It is agreed that this insurance will not be canceled, not renewed or the limits of coverage in any way reduced without at
least (30) days advance written notice ten (10)' days for non-payment of premium sent by certified snail, return receipt
requested to:
CITY OF EL SEGUNDO CITY CLERK
ATTN: DIRECTOR OF FINANCE
350 MAIN ST., ROOMS
EL SEGUNDO, CA 90245-3813
PLEASE NOTE THAT ACORD AND/OR OTHER CERTIFICATES OF LIABILITY INSURANCE ARE ISSUED AS A MATTER OF
INFORMATION ONLY AND CONFER NO RIGHTS UPON THE CERTIFICATE HOLDER (CITY OF EL SEGUNDO.) CERTIFICATES DO NOT
AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY POLICIES NAMED.
CERTIFICATES OF LIABILITY INSURANCE MUST BE SENT ALONG WITH COMPLETED ENDORSMENT FORM(S).
THE CITY OF EL SEGUNDO IS EXPECTING YOUR INSURANCE
COMPANY TO SEND:
1. CORRECTLY AMENDED/COMPLETED POLICY ENDORSMENT FORM(S) (See Sample on Page 2)
2. ACORD AND/OR OTHER CERTIFICATES OF LIABILITY INSURANCE WITH CITY OF EL SEGUNDO INFORMATION
LISTED FOR YOUR COMPANY'S POLICIES.
a. THE CANCELLATION CLAUSE MUST BE AMENDED TO READ EXACTLY AS FOLLOWS:
"SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE, THE ISSUING INSURER WILL MAIL 30 DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT."
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER WILL EMKXXJR=MAIL 30 DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, 0 :XZZ IX.