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CONTRACT 6721 Professional Services Agreement CLOSEDAgreement No. 6721 Agreement No. PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF EL SEGUNDO AND CENTER FOR PUBLIC SAFETY EXCELLENCE, INC. This AGREEMENT is entered into this 5th day of July 2023, by and between the CITY OF EL SEGUNDO, a municipal corporation and general law city ("CITY") and CENTER FOR PUBLIC SAFETY EXCELLENCE, INC. a VIRGINIA CORPORATION ("CONSULTANT'). 1. CONSIDERATION, A. As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, below; B. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement; C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to exceed $46,300 for fiscal year 2023-24 for CONSULTANT's services. CITY may modify this amount as set forth below. Unless otherwise specified by written amendment to this Agreement, CITY will pay this sum as specified in the attached Exhibit "A," which is incorporated by reference. 2. SCOPE OF SERVICES, A. CONSULTANT will perform services listed in the attached Exhibit "A," which is incorporated by reference. B. CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculation, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by CITY, necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement. 3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT will use the appropriate generally accepted professional standards of practice existing at the time of performance utilized by persons engaged in providing similar services. CITY will continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of any deficiencies and CONSULTANT will have fifteen (15) days after such notification to 1 Rev 3128123 Agreement No. 6721 [0 [1-4 0011 V-41 to] I [a mr—A fie] III i ra 0TKW.*1 4. PAYMENTS. For CITY to pay CONS ULTANT as specified by this Agreement, CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit "A") the tasks performed, the percentage of the task completed during the billing period, the cumulative percentage completed for each task, the total cost of that work during the preceding billing month and a cumulative Gash flow curve showing projected and actual expenditures versus time to date. 5. NON -AP PROP RIATION OF FUNDS. Payments due and payable to CONSULTANT for current services are within the current budget and within an available, unexhausted and unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient funds for payment of CONSULTANT services beyond the current fiscal year, this Agreement will cover only those costs incurred up to the conclusion of the current fiscal year. M10,Z11111I 11,1111 Carefully investigated and considered the scope of services to 0 i performed; I! ITIVIII! III II ! IIII ; I Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. 1If services involve work upon any site, CONSULTANT agrees that CONSULTANT has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. Should CONSULTANT discover any latent or unknown conditions that may materially affect the performance of the services, CONSULTANT will immediately inform CITY of such fact and will not proceed except at CONSULTANT's own risk until written instructions are received from CITY. 7. TERM. The term of this Agreement will be from July 1, 2023 to June 30, 2024 or upon completion of the work specified in Exhibit "A" of this agreement. Unless otherwise determined by written amendment between the parties, this Agreement will terminate in the following instances: -2- Rev TZW23 Agreement No. 6721 illillillillillillilliillillilillillilI Willman =MM Should CONSULTANT begin work on any phase in advance of receiving written authorization to proceed, any such professional services are at CONSULTANT's own risk. A. Exhibit A: Self -Assessment Manual with Site Study Proposal to El Segundo Fire Department 11.CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties. 12.TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITTwith a Taxpayer Identification Number. 13.PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and maintain during the term of this Agreement, all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. art= M! U46 -3- Rev 3128/23 Agreement No. 6721 any rights CITY may have under this Agreement or of any cause of action arising from CONSULTANT's performance. A waiver by CITY of any breach of any term, covenant, *r condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character. 15JERMINATION. AExcept as otherwise provided, CITY may terminate this Agreement at any time with or without cause. 3, CONSULTANT may terminate this Agreement at any time with CITY's mutual consent. Notice will be in writing at least thirty (30) days before the effective termination date. C. Upon receiving a termination notice, CONSULTANT will immediately cease performance under this Agreement unless otherwise provided in the termination notice. Except as otherwise provided in the termination notice, any additional work performed by CONSULTANT after receiving a termination notice will be performed at CONSULTANT" own cost; CITY will not be obligated to compensate CONSULTANT for such work. Should termination occur, all finished or unfinished documents, data, studies, surveys, drawings, maps, reports and other materials prepared by CONSULTANT will, at CITY's option, become CITY's property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination, not to exceed the total costs under Section 1 (C). I I 11HIMMOMIRORNMMI 11111 IM * F 6y executing this document, CONSULTANT waives any and all claims for damages that might otherwise arise from CITY's termination under this Section. 01 11 'Mo A Vp --—---- --— .4,- F�ev WM23 Agreement No. 6721 other person or public CITY without CITY's prior written approval. All press releases, including graphic display information to be published in newspapers or magazines, will be approved and distributed solely by CITY, unless otherwise provided by written agreement between the parties. i. Indemnirication for Professional Services. CONSULTANT will save harmless and • and at CITY's request reimburse defense costs for CITY and all its officers, volunteers, employees and representatives from and •. any and all suits, actions, or claims, of any character whatever, • for, or on • of, any injuries or damages sustained by any person or property resulting or arising from any negligent or wrongful act, error • omission • • or any • • officers, agents, employees, or representatives, in the performance • this Agreement. Indemnib—caffl-o—n-t6r-other Damag—e—s.-GUFIS.ILTAAT—in-cfe—mnifies • •• CITY harmless from and against any claim, action, damages, • • without limitation, attorney's fees), injuries, • • arising out • this Agreement, • its performance. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of this Agreement, or its performance, CONSULTANT will defend CITY (at CITY's request and • counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it • any sums paid out in settlement or •1 B. For purposes of this section "CITY" includes CITY's officers, officials, employees, agents, representatives, and certed volunteers. C. It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement. 11. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 222, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, 4 the provisions concerning indemncation. ,5- Rev T28123 Agreement No. 6721 MMEMESM 19.ASSIGNABILITY. This Agreement is for CONSULTANT's professional services. CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's written approval are prohibited and will be null and void. 20ANDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only. 21.AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with respect to all services and matters covered under this Agreement. CITY will have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcript therefrom, and to inspect all program data, documents, proceedings and activities. CONSULTANT will retain such financial and program service records for at least three (3) years after termination or final payment under this Agreement. MULN91IMMMA A. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below: Type of Insurance Commercial general liability: Professional Liability Business automobile liability Workers compensation Limits $1,000,000 $1,000,000 $1,000,000 Statutory requirement B. Commercial general liability insurance will meet or exceed the requirements of ISO-CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name CITY, its officials, and employees as "additional insureds" under said insurance coverage -6- Rev 3128f23 Agreement No. 6721 and to state that such insurance will be deemed "primary" such that any other insurance that may be carried by CITY will be excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such insurance will be on an "occurrence," not a "claims made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to CITY. C. Professional liability coverage will be on an "occurrence basis" if such coverage is available, or on a "claims made" basis if not available. When coverage is provided on a "claims made basis," CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents durling the time this Agreement was in effect. D. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto). CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement and such other evidence of insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of "A:Vll." FShould CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this Agreement, CITY may obtain such coverage at CONSULTANT's expense and deduct the cost of such insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to Section 15. 4 .1 0 . , a . 4 I-ININ IN IN " I a I 1 0 - 0 a 24. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide tha,- status on the project, which will include a schedule update and a short narrative description of progress during the past month for each major task, a description of thz work remaining and a description of the work to be done before the next schedule update. -7- F:Niv MOM Agreement No. 6721 1900 Reston Metro Plaza, Suite 6 Reston, VA. 20190 703-691-4620 dsobotka@cpse.org Attention: Vanessa Arias City of El Segundo Fire Department 350 Main Street El Segundo, CA. 90245 310-524-2235 varias@elsegundo.org Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. vql 1140140 01 K11 L63 11MI flol tile I Ifienoll 151111 Mfg MUOTIXOIIKI&-N*iol 11110IM4111 1PNIAGIF4101 1MY& oil I I C771siaeration contingerINTFAlon or reS-tltlTlg ROM Me Marc or MaKing OT tnis Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability, 29.1ilTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. CIO. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state, ?nd local laws applicable to this Agreement. 31. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. This Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent successors and assigns. -a- Rev 12,W23 Agreement No. 6721 M*3�� I I MAEM I' ' 7771 7 a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or ,?gainst either Party. 31SEVERABILITY. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion ��,nfbrceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect. 34.AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute thi5 Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment. CITY's executive manager, or designee, may execute any such amendment on behalf of CITY. 35. ELECTRONIC SIGNATURES. This Agreement may be executed by the Parties on any number of separate counterparts, and all such counterparts so executed constitute one Agreement binding on all the Parties notwithstanding that all the Parties are not signatories to the same counterpart. In accordance with Government Code § 16.5, the Parties agree that this Agreement, Agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by electronic transmission. Such electronic signature will be treated in all respects as having the same effect as an original signature, 36. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement. 37. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this Agreement. 38- FORCE MAJEURE, Should performance of this Agreement be prevented due to fire, flood, explosion, acts of terrorism, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties' reasonable control, then the Agreement will immediately terminate without obligation of either party to the other. 39.STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitnesE and capacity to perform the Agreement in a manner satisfactory to CITY, CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all Agreement No. 6721 Agreement No. suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public CI [Signatures on next page] Agreement No. 6721 Agreement No. IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written. CITOF EL SEGUNDO Darrell George City Manager ATTKT Tracy Weaver, City Clerk APPROVED AS TO FORM: MARK D. HENSL4tY, City Attorney By: CENTER FOR PUBLIC SAFETY EXCELLENCE M earn li ..... . Boar Pres' t Preet Bassi CEO and Corporate Secretary Taxpayer ID No. 54-2053612 Joaquin Vozquez, Assistant City Attorney -1 1- Rev 3/28/23 Agreement No. 6721 EXHIBIT A Se'f-Assessment Manual Facilitation with Site Study Proposal To El Segundo Fire Department 314 Main Street El Segundo, California 90245 Robert Espinosa Interim Fire Chief June 22, 2023 1900 Reston Metro Plaza, Suite 600, Reston, Virginia 2.0190 703-691-4620 — Agreement No. 6721 I� I w THECPSE DIFFERENCE...........................................................................................................................................................3 SCOPE..........................................................................................................................................................................................4 PROJECTFRAMEWORK...........................................................................................................................................................5 PROJECTTIMELINE..................................................................................................................................................................6 DELIVERABLES...........................................................................................................................................................................7 CPSERESOURCES.....................................................................................................................................................................7 ESTIMATEDFEES and EXPENSES.........................................................................................................................................7 ASSUMPTIONS..........................................................................................................................................................................8 INQUIRIES...................................................................................................................................................................................8 SAMPLESTATEMENT OF WORK..........................................................................................................................................9 Page 2 of 10 Agreement No. 6721 . . .......... .... SELF -ASSESSMENT MANUAL FACILITATION with SITE STUDY PR-O'POSAL . . ....... . THE CASE DIFFERENCE The mission of the Center for Public Safety Excellence' is; "To lead the fire and emergency service to excellence through the continuous quality improvement process of accreditation, creclentialing, and education." MEMKIMMMEMEEMNIMMM By teaching, coaching, guiding, and advising, CPSE's Technical Give man afish and you feed him for a day. Teach a man to fish and you Advisor Program' (TAP') strives to provide agencies the tools to feed himfor a hfetime. internalize continuous quality improvement and thereby achieve excellence. TAP places great importance on thorough preparation for each project including: A clear understanding of the agency's background, goals and objectives, and the complex issues they are facing, A work plan that is comprehensive, well designed, Sufficient resources and a commitment to successfully complete the project within the desired time frame at a reasonable cost, and Assignment of expert resources in project management and technical support to guide an agency as they work towards accreditation. It has been TAP's experience that the most successful self -assessment efforts have involved members from all ranks and positions within a fire service agency. CPSE's self -assessment model's process focuses on identifying systems and resources available to provide emergency service, measuring the effectiveness of each service deliver), program, and developing plans for continuous improvement. n_� i nf Mflv. noency has to make choices. Before making choices, however, the agency must know its Current status .... that's Self -assessment is an excellent way of coping with the rise of performance -based budgeting. This type of budgeting requires measuring, benchmarking and analysis, all of which are encompassed within the self - assessment process. Government accountability has also been an emerging trend for the last fn%, decades. Self -assessment provides a reliable response to increased oversight by managers and elected officials and potential criticism from the community. Perhaps the greatest benefit to accreditation is the self -assessment process. The willingness of those most familiar with the internal operations of an agency to identify strengths and weakness is often a game changer. By shifting the focus of assessing the department from an inventory -based system (e.g. number of staff, number of vehicles, or number of inspections conducted) to an organizational pe rform ance -based system (e.g. staff training levels, vehicle conditions, or resolution of issues identified during inspections), Z�IH Agreement No. 6721 SELF.AS.SESSMENT MA,NUALFACILITATIONIt SITE Y P the agency begins to focus on outcomes rather than outputs. The ability for an agency to tell its story using empirical -based data rather than anecdotes is vital during budget requests and in anticipating and coping with change. Noted below are the benefits of conducting a self -assessment: a Raises the profile through the promotion of excellence Encourages quality improvement Ensures the agency has a defined mission and related objectives Identifies areas of strengths and weaknesses Allows for the establishment of a plan for improvement • Communicates management and leadership philosophies Facilitates input from and builds positive relationships with labor Encourages the development of organizational procedural documents SCOPE Most fire service agencies desire a process that allows them to identify exactly how well they are able to meet the community's needs and expectations for emergency services delivery; however, some fire service agencies lack the dedicated resources, understanding, and/or clear direction toward accomplishing this goal. The Self -Assessment Document Facilitation process typically takes six - eight months and includes: Customized writing instruction for all agency writers and complete orientation in the CFAI accreditation process, and • A critical review of all agency writing through shared website and web -based meetings. Agreement No. 6721 SE048SESSMENT MANUAL FACILITATION With SIT , E STUDY PROPOSAL Expected outcomes include a Self -Assessment Document that will provide a description, appraisal, and plan xvith references as required by the 10th Edition CFAI accreditation model, as contained in the Quality Improvenrent for Fire and Fineigency Services. Eleven categories represent the CFAI model: 1. Governance and Administration 2. Assessment and Planning 3. Goals and Objectives 4. Financial Resources 5. Community Risk Reduction Program 6. Physical Resources 7. Human Resources 8. Training and Competency 9. Essential Resources 10. External Systems Relationships 11. Health and Safety L"T"JIM14 ow'" components that drive a modern fire service agency. While no one person is likely to be an expert in all of the components assessed, each agency has members with specialized knowledge or who possess specific A-& to VM-drc understanding that success is based on the ability to conduct an honest and forthright evaluation of what an agency is doing in comparison to the stated standards in the accreditation model. Those conducting a self -assessment must commit to truly assessing what is going on within the agency, even if the assessment reveals that the agency is not doing things as well as once thought. This honest and forthright evaluation is what helps tha&* community and making the industry better. An agency must consider and commit to this when Z= zm� Agreement No. 6721 SELF'ASSESSMENT MANUAL FACILITATION with SITE STU -'-'P- - POSAL DY RO ..... ...... ... . .. ... . . . ... ................. - ........... The chart below illustrates the general flow of events for a comprehensive self -assessment. PROJEC7TIMELINE There will be three primary stages to this project. Once this proposal is accepted, a detailed Statement of Work (SOW) will be built that addresses the details for these stages, their timing, and the roles that CPSE and the agency will play in their completion. A sample SOW is provided at the end of this proposal. Once a signed professional services agreement (PSA) and a finalized SOW is received, CPSE can begin work on this project within 30 days and complete the project within 6 - 8 months. 1. Project Executive Orientation 2. CFAI Accreditation Model and Self -Assessment Instruction 3. Self -Assessment Document Preparation, Review, and Finalization 4. Site stud), (simulated CFAI accreditation on -site assessment) with report Page 6 of 10 Agreement No. 6721 SELF -ASSESSMENT MANUAL FACILITATION with SITE STUDY P I ROPOSAL CPSE is responsible for the following deliverables: 1. Statement of work with project objectives and agreed upon timelines and fee schedule; 2. Shared web site construction and training for CPSE and agency use; 3. All necessary CFAI Model document set-up for agency use; 4. Twelve hours of on -site facilitative activity to include: a. One (1) CPSE technical advisor instructional delivery and writing activity work sessions on the CFAI Model requirements of self -assessment S. CPSE subject matter expert feedback on all draft category documents; and 6. Facilitation of up to eleven (11) 60-minute CPSE facilitator/agency web meetings for draft document review and/or discussion, as requested by the agency. 7. Three-day self -assessment site study with a minimum of three TAP advisors. 8. One (1) digital copy of the self -assessment site study report to use as a guide as the agency considers its readiness for CFAI Candidate Agency status. CPSE RESOURCES CPS 's Technical Advisor Program Manager oversees ever), project to ensure that the end result of each project is a satisfied client whose expectations are full), met. Guiding publications and instructional workbooks will be provided for (lie agency's accreditation team. ESTIMATED FEES and EXPENSES The proposed cost for CPSE to facilitate the development of the El Segundo Fire Depanl ent Sell - Assessment Manual with Site Study is $4 ,300.00. facilitationDocument process. The facilitation process events will be scheduled accordingr; upon statement of work •W). Any additional travel requested and approved Departmentbe billed by CPSE at actual cost and is abovebeyond Page 7 of 10 Agreement No. 6721 $LFASSESSMENT MAINUAL FACILITATION with SITE STUDY PROPOSAL 0 The El Segundo Fire Department is a municipal fire service organization that protects the residents, businesses, and visitors of the City of El Segundo, California. Vanessa Arias, Senior Management Analysis is the key contact for this project. CPSE is not aware of any specific procurement requirements for this project. Please provide any specific procurement requirements to CPSE prior to the issue of a professional services agreement for this project work. The purpose of CPSE's Technical Advisor Program (TAP) is to coach, mentor, guide, and assist fire service agencies. Agency representatives will play an active role in developing their self -assessment document. This proposal is valid for a period of sixty (60) days. CPSE and the El Segundo Fire Department will execute a professional services agreement prior to the start of this project. CPSE and the El Segundo Fire Department will execute a statement of work governed by the professional services agreement prior to the start of this project that will be the sole document to govern the scope, methods, terms, and deliverables of this project. INQUIRIES Please contact CPSE with any inquiries regarding this proposal: Brian R Dean, MS, CFO, EFO Technical Advisor Program Manager 1900 Reston Metro Plaza, Suite 60 Reston, Virginia 20190 Rice: (70) 691-4620 Direct: (703) 219-8166 Email: i 1w 19 `ra , C I la: Page 8 of 10 Agreement No. 6721 9 Contract Price: $46,300.00 � �.�.m..�.... Step Project Steps Step Details Step Timing Step Billing _ mm....�_.��... Responsibility 1. Project • Finalized statement of work By Friday, CPSE and Acceptance + Signed professional services agreement September 1, 2023 El Segundo Fire $4,630.00 • Construction of updated shared web site Department 2. Project Executive • Discussion of final SOW and identification By Friday, Orientation of resources need for each step September 15, 2023 CPSE N/A • Overview of the shared web site 3. Self -Assessment • Instruction of the CFAI Model Wednesday, Writing Team competencies and writing requirements October 25, 2023 CPSE $9,260.00 Instruction for agency Self -Assessment Manual and Thursday, October 26. 2023 4. Upload of SAM • Agency upload of Category 1 Draft Categories 1,3, • Agency upload of Category 3 Draft By Friday, El Segundo Fire N/A and 4 • Agency upload of Category 4 Draft December 8, 2023 Department 5. Technical Review of Categories 1, 3, Technical Advisor review and comment mment on By Friday, CPSE N/A and A Categories 1, 3, and 4 December 15, 2023 6. Upload of SAM • Agency upload of Category 9 Draft Categories 9, 10, • Agency upload of Category 10 Draft By Friday, January El Segundo Fire N/A and 11 • Agency upload of Category 11 Draft 19, 2024 Department 7. Technical Review of Categories 9, Technical echgicalR� Advisor review and comment on By Friday, January CPSE $4,630.00 10, and 11 Categories 9, 10 and 11 26, 202A 8. Upload of SAM • Agency upload of Category 6 Draft Categories 6, 7, • Agency upload of Category 7 Draft By Friday, February El Segundo Fire N/A and 8 • Agency upload of Category 8 Draft 23, 2024 Department i Review 9. Technical Rev of Categories 6, 7, •Technical i Advisor review and comment o n By Friday, March 1, CPSE NA / _ and 8 Categories g s 6, 7, and 8 2024 10. Upload of SAM • Agency upload of Category 2 Draft By Friday, March El Segundo Fire Categories 2 and 5 • Agency upload of Category 5 Draft; Criteria 22 2024 Department N/A A, B. C, D, E. F, G, H, I, (J, K, L. if applicable) 11. Technical Review • Technical Advisor review and comment on By Friday, March CPSE $9,260.00 and 5 Category 2, and the Criteria of Category 5 29, 2024 12, Final SAM Web • Final technical advisor review and wrap up CPSE and Meeting of SAM categories and criteria By Friday, April 12, El Segundo Fire N/A (optional) • CPSE & agency exhibit preparation and site 2024 Department study discussion Page 9 of 10 Agreement No. 6721 13, Seff-Assessnient Site work activity by 3 technical advisors to Monday, May 13, Site Study evaluate the agency's CFAI model work 2024 through CPSE $18,520.00 Wednesday, May 15, 2024 �14 Self -AssesSrnent Technical advisor report and By Friday, May 24, Site Study Report recommendations for agency to consider 202A CPSE N/A before becoming a CFAI candidate agency Acceptance: El Segundo Fire Department, CA Initials of Authorized Party: :Robel-t Esyinosa, Interini -Tire crZief Center for Public Safety Excellence (CPSE) Initials of Authorized Party: Debbie Sobotfia, COO Page 10 of 10 Agreement N ACC15 DATE (MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 6/23/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Arthur I Gallagher Risk Management Services, Inc. PIH.ON ,_ Hunter g56 866-32 F' --I Edwards 46179 Westlake Dr#300 ANI� N gAq 6 (ANc N�s�__7o3-433-1959 IL Sterling VA 20165 _ADDRE$s_ onfer dwardsm ag Com THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. �...POLICVEFF POLNCYEXP _-.......................... IN 1111".R.-......... ......,.,.TYPE ASYOL' ua ....-,-...POLICY OF INSURANCE NUMBER MMIDO0= (MMMONYYYJ LIMITS B X COMMERCIAL GENERAL LIABILITY Y D52182463 1/1/2023 1/1/2024 EACH OCCURRENCE $1„000000 X CLAIMS -MADE OCCUR ---------------------------- ..................... MED EXP (Any one person) ._...__.......,...,.,m...._......-....,,�.-....................... $ 10„000 ,,..,,................................................................ PERSONAL & ADV INJURY , ....,�,..-..-..-........, $ .... .. ...... _...._ .-____,- GEd^N'LAGGREGATE LIMITAPPLIESPER: GENERAL AGGREGATE $2,000,000 X V PONHENLOC .PRODUCTS -COMP/OP AGG $ 2 000,000 O B AUTOMOBILE LIABILITY m..........._( Y D52182463 1/1/2023 1/1/2024 COMBINED SINGLE,,LIMIT acmgerrk $1000000 ANY AUTO" BODILY INJURY (Per person) $ OWNED SCHEDULED BODILY INJURY (Per ' $ AUTOS ONLY AUTOS accident) X HIRED X NON -OWNED PROPERTY DAMAGE — ^� P.c(n��rn_t,) ­$ AUTOS ONLY y.,.,........_, AUTOS ONLY .,,y'1'�rfr _. B X UMBRELLA LIAB X OCCUR Y D52182505 1/1/2023 1/1/2024 EACH OCCURRENCE $1,000,000 .�......,mm.. EXCESS LIAB CLAIMS MADE , AGGREGATE $ 1,000,000 D E D RETENTION $ $ B WORKERS COMPENSATION Y 717651162 1/1/2023 1/1/2024 X I OERH Y� uTE_ ,,,,,,,, „ ,,,,, ANYPROPRIETORIPARTNERIEXECUTIVE I E L, EACH ACCIDENT $ 1,000 000 F ICER/�EMBEREXCLU EDP N / A (Mandatory m NH � SE EA EMPLOYEE E L.. DISEASE LOYEE $1.000,000 If yes, describe under � DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1, 000, 000 A Professional Liability MPL435507423 1l1/2023 1/1/2024 IIml1 $1,000,000 Errors & Omissions I DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) City of El Segundo is an additional insured under the General liability, Auto liability and Umbrella liability. Waiver of Subrogation applies in favor of Additional Insured with respect to Workers Compensation. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of El Segundo 350 Main Street AUTHORIZED REPRESENTATIVE El Segundo CA 90245 a7 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD