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CONTRACT 5346G AmendmentAgreement No. 5346G Agreement No. 5346G SEVENTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF EL SEGUNDO AND PROSUM, INC. THIS SEVENTH AMENDMENT ("Amendment") is made and entered into this 5"' day of June, 2023, by and between CITY OF EL SEGUNDO, a general law city and municipal corporation existing under the laws of California ("CITY"), and PROSUM, INC., a California corporation ("CONSULTANT"). The parties agree as follows: I . This Amendment will be effective to July 1, 2023. 2. Pursuant to Section 35 of Professional Services Agreement No. 5346 ("Agreement"), Section 1, Subsection C of the Agreement is amended to increase the total compensation payable to CONSULTANT by $300,000.00, which will only apply for CITY fiscal year 2023/2024. 3. Pursuant to Section 35 of the Agreement, Agreement Section 7 is amended to extend the term through June 30, 2024, unless terminated as set out in Section 16 of the Agreement. 4, Agreement Exhibit "A" is amended to include the updated cost, scope, and other terms set forth in Attachment I to this Amendment. 5, This Amendment may be executed in any number of counterparts, and all such counterparts so executed constitute one Amendment binding on all the parties notwithstanding that all the parties are not signatories to the same counterpart. In accordance with Government Code § 16.5, the parties agree that this Amendment will be considered signed when the signature of a party is delivered by electronic transmission. Such electronic signature will be treated in all respects as having the same effect as an original signature. 6. Except as modified by this Amendment, all other terms and conditions of the Agreement will remain the same. [SIGNATURES ON FOLLOWING PAGE] Agreement No. 5346G Agreement No, 5346G IN WITNESS WHEREOF the parties hereto have executed this Amendment the day and year first hereinabove written. CITY OF EL SEGUNDO, a ral law city Darrell George, Tr4y'eaver, City 'lterk APPROVED AS TO FORM: Mark D. Hensley, City Attorney Joaquin " azqueZ, Assistant City Attorney Hank l."LlIlk-i-s7Manager 2 PROSUM, INC. a California corporation .ng Z�'4;-^ u', LIU Diana .._.nHua.�.� Narne Vice President Title Eleni Tio i5lomz'Tio [R^T;4(i-n .,J!]u I)P071 Name Corporate Secretary & VP of People Operations Title����.. Taxpayer ID No.: 33-0776224 Agreement No. 5346G Agreement No. 5346G ATTACHMENT 1 UPDATED TERMS Agreement No. 5346G Exhibit A Infrastructure Support This addendum is incorporated into Master Services Agreement dated June 25, 2013 between City of El Segundo and Prosum, Inc. This Addendum defines the agreement for Prosum, Inc. (hereinafter referred to as "Prosum") to provide technology consulting services to City of El Segundo (hereinafter referred to as "City of El Segundo" or "Client')„ 1� C)vfrv�e*r8z Smrr*... ---- ... ..... .....—.-..... ...._..—..._-_—..... ....—..~... --- ... ..... ........... ....... ...~............ .........B LifyofEL5e�g v^u{m'Lo~v�/ ._--........ ----_--_—...... --- ... ___........... ........ ..................... 3 :5. A yytA4wLIof Ri�� ............ ......... —_----___-----__—................... ...... .... ---- .................... _-__—_-4 4. (tiu«4- ....... ......... _—............. --.~....... _—__--------__----...... —.-........ ....... '_._.5 I a���� "/ pI '- |OtyofE,Se�undo The City of El Segundo (hereinafter referred to as "City of El Segundo" or "Client"), is in the process of several technology projects and would like to use Prosum's technical expertise and resources from time to time for support. As a result of multiple projects conducted by Prosum previously, Prosum consultants have a good understanding and familiarity with many components of City of El Segundo's infrastructure. Therefore, City of El Segundo would like a mechanism to request Prosum's assistance with both unanticipated issues and scheduled enhancements. As a result, City of El Segundo would like to structure a flexible arrangement in which various Prosum subject matter experts can be applied as appropriate, in the form of a "block of hours" support agreement. Prosum's Headquarters is also located in El Segundo and as a result, resources can quickly be dispatched to support City of El Segundo's IT infrastructure. The following outlines the approach and estimated costs for this pre -paid "block of hours" support. Prosum will provide services on a time and material basis to draw against this pre -paid block of hours. Prosum will work at the direction of City of El Segundo and the scope of this engagement will be defined as necessary by City of El Segundo. Any deliverables for this engagement will be collaboratively defined between City of El Segundo & Prosum. (,'J of I.°..I `�equncio klfORTI,@,[iC)11� Jose Calderon Director of Information Technc ......... 350 Main Street El Segundo, CA 90245 310-524-2392 The following roles will be provided by Prosum and required for this engagement. Multiple roles can be held by a single resource. Account Manager Managing overall client satisfaction, negotiating contract terms, and acts as the escalation point for client concerns Project Manager Responsible for providing support to City of El Segundo, depending on the request the appropriate Project Manager will be deployed to assist City of El Segundo. Infrastructure Architect Responsible for providing support to City of El Segundo, depending on the request the appropriate Subject Matter Expert (SME) Architect will be deployed to assist City of El Segundo. Senior System Engineer Responsible for providing support to City of El Segundo, depending on the request the appropriate Subject Matter Expert (SME) System Engineer will be deployed to assist City of El Segundo. Helpdesk Support Responsible for providing support to City of El Segundo, depending on the request the appropriate Subject Matter Expert (SME) Helpdesk Support will be deployed to assist City of El Segundo. This statement of work was based on the following assumptions. If these assumptions are discovered to be incorrect after the project is accepted, the project schedule and/or estimated costs and resources may vary from that provided to City of El Segundo in this Block of Hours. 1. This Block of Hours will not require Prosum staff on -site for every step of this engagement. 2. Subject to City of El Segundo's policies, procedures and other directives, Prosum staff will have access to certain relevant client documentation. This documentation may include organization, planning, and technical material, and any other existing documentation deemed appropriate for this project. 3. Should issues occur that cannot be resolved by the Prosum team with due care and diligence, a support ticket may need to be opened with Microsoft or other vendor. Prosum will open and work the ticket; however, client must have a valid support contract for Prosum to use. If no support contract exists, then upon client's prior written approval Prosum will pay for the support ticket and invoice client for the actual cost. All costs to remedy any issues caused by Prosum shall be the responsibility of Prosum and Prosum shall promptly pay such costs at the direction of City of El Segundo in addition to using its best efforts to resolve said issues. 4. All travel within Southern California is included. Travel outside of this area and associated expenses, both of which shall be subject to client's written pre -approval, will be invoiced as a pass -through. a. All professional services during this engagement will be performed remotely. b. If the issue cannot be resolved remotely, Prosum will come onsite to City of El Segundo 5. Estimates contained in this SOW are based on an assumption that client staff schedules and resources are available to support this Project as required. Should schedules deem that resources are not available at required times, the deployment schedules will be impacted. 6. Subject to City of El Segundo's policies, procedures and other directives, Client will provide Prosum personnel with reasonable access to relevant external and internal systems, as Prosum may reasonably request 7. All work will be completed on a Time & Materials basis and will not exceed the pre -paid block of hours amount. 8. This agreement shall be renewable by City of El Segundo in the form of a Change Order for additional hours as often as desired. Exclusions from Scope: 9. Anything not specifically stated in the above Project Scope section of this document is outside the scope of this SOW. The following client responsibilities are assumed in the creation of this SOW. If client fails to meet any of the following responsibilities, Prosum reserves the right to terminate its performance under this SOW. Client is responsible for providing to the Prosum team, in a timely manner, the following resources and information required to complete the tasks in this SOW: 1. Client shall designate a representative to be the Primary Point of Contact (PoC). This representative shall be the focal point for all communications relative to this partnership and shall have the authority to act on Client's behalf in matters regarding this engagement. a. This single point of contact will be responsible for facilitating communications between the Prosum support team and client to ensure that support requests are effectively managed. The timeliness of communications and review will directly affect Prosum's ability to meet agreed upon schedule deadlines. b. Client will also make available one (1) technical representative on an as needed basis to work in conjunction with Prosum on this project. 2. Client shall provide relevant diagrams and configuration diagram relating to City of El Segundo's Infrastructure The following table outlines the estimated cost for the scope described in this document. This engagement consists of a pre -paid block of hours for a grand total of $300,000. This agreement shall be renewable by City of El Segundo in the form of a Change Order for additional hours as often as desired. Project: Assessment Account Manager N/A Project Manager I $125.00 Project Manager II $130.00 Project Manager III $135.00 Helpdesk Support _ $50.00 System Engineer $135.00 Senior System Engineer $165.00 Infrastructure Architect $185.00 Total $300,000 Note: the above rates are discounted to City of El Segundo, due to an SOW over$50,000. , a ro ev- Once the Statement of Work has been signed, any modifications to the scope described herein will require a change order. A change order will define new requirements and impact on delivery time and cost. ,I6flSIC l�iil�;7