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CONTRACT 6625 Professional Services Agreement CLOSEDAgreement No. 6625 Agreement No. PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF EL SEGUNDO AND ALLIANCE RESOURCE CONSULTING LLC This AGREEMENT is entered into this 1st day of April, 2023, by and between the CITY OF EL SEGUNDO, a municipal corporation and general law city ("CITY") and ALLIANCE RESOURCE CONSULTING, a California Limited Liability Corporation ("CONSULTANT"). 1. CONSIDERATION. A. As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, below; B. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement; C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to exceed $32,000.00 for CONSULTANT's services. CITY may modify this amount as set forth below. Unless otherwise specified by written amendment to this Agreement, CITY will pay this sum as specified in the attached Exhibit 'A" which is incorporated by reference. 2. SCOPE OF SERVICES. A. CONSULTANT will perform services listed in the attached Exhibit "A," which is incorporated by reference. B. CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculation, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by CITY, necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement. 3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT will use the appropriate generally accepted professional standards of practice existing at the time of performance utilized by persons engaged in providing similar services. CITY will continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of any deficiencies and CONSULTANT will have fifteen (15) days after such notification to cure any shortcomings to CITY's satisfaction. Costs associated with curing the deficiencies will be borne by CONSULTANT. Agreement No. 6625 Agreement No. 4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit "A") the tasks performed, the percentage of the task completed during the billing period, the cumulative percentage completed for each task, the total cost of that work during the preceding billing month and a cumulative cash flow curve showing projected and actual expenditures versus time to date. 5. NON -APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for current services are within the current budget and within an available, unexhausted and unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient funds for payment of CONSULTANT services beyond the current fiscal year, this Agreement will cover only those costs incurred up to the conclusion of the current fiscal year. 6. FAMILIARITY WITH WORK. A. By executing this Agreement, CONSULTANT agrees that it has: Carefully investigated and considered the scope of services to be performed; Carefully considered how the services should be performed; and iii. Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. B. If services involve work upon any site, CONSULTANT agrees that CONSULTANT has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. Should CONSULTANT discover any latent or unknown conditions that may materially affect the performance of the services, CONSULTANT will immediately inform CITY of such fact and will not proceed except at CONSULTANT's own risk until written instructions are received from CITY. 7. TERM. The term of this Agreement will be from April 1, 2023, to March 30, 2024. Unless otherwise determined by written amendment between the parties, this Agreement will terminate in the following instances: A. Completion of the work specified in Exhibit "A"; B. Termination as stated in Section 15. Agreement No. 6625 Agreement No. 8. TIME FOR PERFORMANCE. A. CONSULTANT will not perform any work under this Agreement until: i. CONSULTANT furnishes proof of insurance as required under Section 23 of this Agreement; and ii. CITY gives CONSULTANT a written notice to proceed. B. Should CONSULTANT begin work on any phase in advance of receiving written authorization to proceed, any such professional services are at CONSULTANT's own risk. 9. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond CONSULTANT's control, CITY may grant a time extension for the completion of the contracted services. If delay occurs, CONSULTANT must notify the Manager within forty-eight (48) hours, in writing, of the cause and the extent of the delay and how such delay interferes with the Agreement's schedule. The Manager will extend the completion time, when appropriate, for the completion of the contracted services. 10. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order in which the Exhibits appear below: A. Exhibit: A: Proposal for Services to include Scope of Work and Budget 11. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties. 12.TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number. 13. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and maintain during the term of this Agreement, all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. 14. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights CITY may have under this Agreement or of any cause of action arising from CONSULTANT's performance. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any Agreement No. 6625 Agreement No. subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character. 15. TERMINATION. A. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. B. CONSULTANT may terminate this Agreement at any time with CITY's mutual consent. Notice will be in writing at least thirty (30) days before the effective termination date. C. Upon receiving a termination notice, CONSULTANT will immediately cease performance under this Agreement unless otherwise provided in the termination notice. Except as otherwise provided in the termination notice, any additional work performed by CONSULTANT after receiving a termination notice will be performed at CONSULTANT" own cost; CITY will not be obligated to compensate CONSULTANT for such work. D. Should termination occur, all finished or unfinished documents, data, studies, surveys, drawings, maps, reports and other materials prepared by CONSULTANT will, at CITY's option, become CITY's property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination, not to exceed the total costs under Section 1(C). E. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. F. By executing this document, CONSULTANT waives any and all claims for damages that might otherwise arise from CITY's termination under this Section. 16.OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models, photographs and reports prepared by CONSULTANT under this Agreement are CITY's property. CONSULTANT may retain copies of said documents and materials as desired, but will deliver all original materials to CITY upon CITY's written notice. CITY agrees that use of CONSULTANT's completed work product, for purposes other than identified in this Agreement, or use of incomplete work product, is at CITY's own risk. 17. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service under this Agreement, no copies, sketches, or graphs of materials, including graphic art work, prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or public CITY without CITY's prior written approval. All press releases, including graphic display information to be published in newspapers or magazines, will Agreement No. 6625 Agreement No. be approved and distributed solely by CITY, unless otherwise provided by written agreement between the parties. 18.INDEMNIFICATION. A. CONSULTANT agrees to the following: L Indemnification for Professional Services. CONSULTANT will save harmless and indemnify and at CITY's request reimburse defense costs for CITY and all its officers, volunteers, employees and representatives from and against any and all suits, actions, or claims, of any character whatever, brought for, or on account of, any injuries or damages sustained by any person or property resulting or arising from any negligent or wrongful act, error or omission by CONSULTANT or any of CONSULTANT's officers, agents, employees, or representatives, in the performance of this Agreement. ii. Indemnification for other Damages. CONSULTANT indemnifies and holds CITY harmless from and against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising out of this Agreement, or its performance. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of this Agreement, or its performance, CONSULTANT will defend CITY (at CITY's request and with counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or otherwise. B. For purposes of this section "CITY" includes CITY's officers, officials, employees, agents, representatives, and certified volunteers. C. It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement. D. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 222, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. 19.ASSIGNABILITY. This Agreement is for CONSULTANT's professional services. CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's written approval are prohibited and will be null and void. Agreement No. 6625 Agreement No. 20.INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only. 21.AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with respect to all services and matters covered under this Agreement. CITY will have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcript therefrom, and to inspect all program data, documents, proceedings and activities. CONSULTANT will retain such financial and program service records for at least three (3) years after termination or final payment under this Agreement. 22.INSURANCE.. A. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below: Type of Insurance Limits Commercial general liability: $1,000,000 Professional Liability $1,000,000 Business automobile liability $1,000,000 Workers compensation Statutory requirement B. Commercial general liability insurance will meet or exceed the requirements of ISO-CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name CITY, its officials, and employees as "additional insureds" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other insurance that may be carried by CITY will be excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such insurance will be on an "occurrence," not a "claims Agreement No. 6625 Agreement No. made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to CITY. C. Professional liability coverage will be on an "occurrence basis" if such coverage is available, or on a "claims made" basis if not available. When coverage is provided on a "claims made basis," CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect. D. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto). E. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement and such other evidence of insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of "A:VII." F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this Agreement, CITY may obtain such coverage at CONSULTANT's expense and deduct the cost of such insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to Section 15. 23. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written approval to use any consultants while performing any portion of this Agreement. Such approval must approve of the proposed consultant and the terms of compensation. 24.INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the status on the project, which will include a schedule update and a short narrative description of progress during the past month for each major task, a description of the work remaining and a description of the work to be done before the next schedule update. 25. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows: If to CONSULTANT: If to CITY: Alliance Resource Consulting LLC City of El Segundo 1 Centerpointe Drive, Suite 440 350 Main Street Agreement No. 6625 La Palma, CA 90623 Attention: Sherrill Uyeda Phone: (562) 901-0769 x331 Email: suyeda@alliancerc.com Agreement No. El Segundo, CA 90245 Attention: Human Resources Dept Phone: (310) 524-2381 Email: hr@elsegundo.org Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. 26. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and regulations including, without limitation, CITY's conflict of interest regulations. 27. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT's bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT's bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability. 28.THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT's or CITY's obligations under this Agreement. 29.INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. 30. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state, and local laws applicable to this Agreement. 31. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. There are is one Attachment (Exhibit A) to this Agreement. This Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent successors and assigns. 32. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed Agreement No. 6625 Agreement No, simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party. 33.SEVERABILITY. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary In the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect. 34.AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment. CITY's executive manager, or designee, may execute any such amendment on behalf of CITY. 35. ELECTRONIC SIGNATURES. This Agreement may be executed by the Parties on any number of separate counterparts, and all such counterparts so executed constitute one Agreement binding on all the Parties notwithstanding that all the Parties are not signatories to the same counterpart. In accordance with Government Code § 16.5, the Parties agree that this Agreement, Agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by electronic transmission. Such electronic signature will be treated in all respects as having the same effect as an original signature. 36. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement. 37.TIME IS OF ESSENCE. Time is of the essence for each and every provision of this Agreement. 38. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood, explosion, acts of terrorism, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties' reasonable control, then the Agreement will immediately terminate without obligation of either party to the other. 39. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public CITY. Agreement No. 6625 Agreement No. [Signatures on next page] Agreement No. 6625 Agreement No. IN WITNESS WHEREOF the parties hereto have executed this Agreement the day and year first hereinabove written. CITY OF EL SEGUNDO Darrell George, City Manager ATTE' Q1 f6& Tracy Web A r City Clerk APPROVED AS TO FORM: MARK D. HENSLEY, City Attorney By: ALLIANCE RESOURCE CONSULTING LLC Sherrill Uyeda, Founding Partner Larry Uyeda, Partner/Chief Financial Officer Taxpayer ID No. 57-1211151 Joaquin Vazquez, Assistant City Attorney Insurance Appr v I: re Hank lu. anger EXHIBIT A ALLIANC RESOURCE CONSULTING LLC March 21, 2023 VIA E-MAIL Darrell George City Manager City of El Segundo 350 Main Street El Segundo, CA 90245 Dear Darrell: Alliance Resource Consulting is pleased to submit this proposal to assist the City of El Segundo in its efforts to recruit and screen candidates for the Fire Chief position. Enclosed is our proposal which outlines how we would partner with the City of El Segundo to recruit talented individuals for the position within your desired timeframe. Our motto is "The Power of Partnership." We take this seriously and have built our reputation on providing services of the highest quality. Since 2004, we have placed more than 600 well -qualified individuals at a variety of organizations. We are a minority and female -owned company with an outstanding record of diversity outreach and placement. We are excited about the prospect of working with you on this important assignment. Please let us know if you have any questions. Sincerely, Sherrill Uyeda Founding Partner MVI MOu V4 OVc v rf-07 is I U JU " i+,aUQU Y. +w:%JI team utilizes highly effective networking and state-of-the-art technology to achieve positive results with every recruitment. We are based out of La Palma, California, and have consultants in Palo Alto, California; Tallahassee, Florida; and Seattle, Washington. Our Track Record of Success M m &4tes us (riro on ofiiP �e 0 Standout track record of successful placements Proactive, multi -level recruiting to identify the best -qualified candidates Exceptional responsiveness with two professionals assigned to each recruitment State-of-the-art technology that provides a streamlined application process Timely communication to keep clients and candidates well-informed Complete transparency and thorough documentation uiow Professionalism because everyone deserves to be treated with respect 3 �t117,i�iCF^Ir�;<natcr�! ri��;,ialtiii�; � „Iri; ei� � 7€r�. I N� e'a d el 'I,Y I II, U;,,,IP „Y L JJe S t UJ eJ `v Ui, °„ f Y O L a au g wfiIII z aHaI f exeCU Yl. ve IP natd�i'k We have extensive nationwide experience recruiting well -qualified individuals for government agencies and special districts. We have placed excellent people with diverse backgrounds in organizations large and small. We always deliver on time and within budget, and we take great care to preserve our client's confidentiality before, during, and after the recruitment process. Assistant Fire Chief - City of San Jose, CA (2021) Fire Chief - City of San Jose, CA (2018 & 2014) Fire Chief - City of Monterey Park, CA (2014) Fire Chief - Contra Costa County Fire Protection District, CA (2013 & 2010) Fire Chief - City of Huntington Beach, CA (2009) 10- Fire Chief - Orange County Fire Authority, CA (2009) Assistant Fire Chief - City of San Jose, CA (2009) Deputy Fire Chief - City of San Jose, CA (2009) Alliance Resource Consulting believes that the best way to assist you is to handle all the details of the recruitment process for you. Our objective is to find you qualified candidates that shine - and we do that while working within your expectations and guidelines. Wd act aeiiiiiiiin IIIII'""'IIIV O:�f: '�'�'°� IIIII I' 1116 O IIIII'""'llll ( of youl, f " IIIII'"°� f f IIIII""� � iiiil� i�''f" IIIII iCi IIIII'"'f Our recruitment approach includes: Strategy Development We will interview members of the Search Committee and other client contacts to obtain a detailed understanding of the position, key goals and challenges, and organizational culture. Then we will summarize our findings and submit a Recruitment Profile to you for approval. Once approved, the Recruitment Profile will be sent to potential candidates with authorized information about the organization and the position. Active Recruitment Once you have approved the Recruitment Profile, we will actively seek out individuals who meet your expectations. IIII1 f 1O r IIui� �II�I� .rmuf I''f f I Lc:on ies We will place advertisements in professional journals and online sites because, even today, ads can be an effective means of attracting quality applicants. However, our experience has proven that extra work is often needed to attract the most competitive candidates — they must be sought out and encouraged to explore new opportunities. 5 A I I inTif v [1o^,oiirl,;oC n suiting I A ii I, aN< c0a7 to our target idates to inspire them to pursue the opportunity. As a matter of corporate policy, we do not discriminate against any applicant on the basis of race, religion, creed, age, color, marital status, sex, sexual identity, gender preference, disability, medical condition, veteran status, or national origin. Candidate Evaluation & Progress Report Meeting We will review, acknowledge, and evaluate all applications received. We will conduct screening interviews with the most promising candidates. We will complete article and social media checks. When we have completed our candidate evaluation, which is typically a week after the resume deadline, we will send you a progress report that includes the leading candidates' application materials. Then we will schedule a meeting with you to walk through the progress report. The purpose here is two -fold: One, you will have the opportunity to review the candidates and select the individuals you would like to interview. Two, we have a chance to learn how your thoughts about the ideal candidate may have evolved during the recruitment process. Interviews & Final Reports 10, Candidate Practice Interviews We will host practice interviews with the candidates on your shortlist. This is an opportunity for us to provide general coaching and feedback to the candidates to ensure they are well -prepared for their interviews with you. We will not share your interview questions with them. 11,Preliminary Interview & Final Reports We will schedule the candidates for preliminary interviews with your organization. You will be responsible for identifying and confirming the availability of the interview panelists. When all the candidates' interview times have been confirmed, we will send confidential final reports to the interview panelists so they can familiarize themselves with the candidates' qualifications before the interviews. Interviews can be conducted on -site or virtually. Either way, we will be present on the day of to facilitate the process from start to finish. 10, Final Interviews You will be responsible for scheduling follow-up interviews with the candidates who are shortlisted after the preliminary interviews. Upon request and depending on our availability, we may provide support for this step. Background Checks & Negotiations 10Background Checks In the interest of providing as complete a picture as possible of your top candidate, Alliance will partner with reputable, reliable outside companies who specialize in completing education verifications and conducting civil, criminal, motor vehicle record, and credit checks. In addition, our in-house team will complete 360-degree (supervisor, peer, and subordinate) reference checks for your top candidate. The findings of these efforts will be presented to you in two separate, confidential reports and no extra charge. Y'o"�i,tr Role As our client, you have a very important role in the recruitment process. While we may identify and recommend qualified candidates, it is you and your organization who must decide which candidate to hire. N abbi�l with qf dity ca1lididatesie liiI °°'lllu °'lull of t� Be clear about the qualifications and characteristics you are seeking in the ideal candidate. Advise us about any information you would like to keep confidential (e.g., privileged information). Provide feedback on the information and recommendations we make. Act swiftly with promising candidates. To ensure that your top candidates are not lost to other organizations, we encourage you to schedule interviews within two to three weeks of the application deadline, follow up with the leading candidates immediately after their interviews, and begin negotiations as soon as you have determined who is your top candidate. Share complete and honest information about your organization and the employment opportunity with the leading candidates so they feel confident that joining your organization will be the right career move for them. Maintain confidentiality (while respecting relevant state laws about open disclosure) to protect the integrity of the recruitment process and to ensure that none of the candidates' current jobs are put at risk. By doing your part, you will maximize the likelihood of mutual success. 7 A111i iii,r 1 ' , H I N- 0 ('4)11S1!]tiE�)4 1 ,)Ill o Iw('t(,co)n Agreement No. 6625 This is a sample recruitment schedule. We can happily modify this timeline to meet your needs: rsements directly. Our billing schedule is as follows: 1st Billing Due after Start Meeting $8,000 2nd Billing Due upon our submittal of a draft recruitment profile U $8,000 3rd Billing Due after we submit our Progress Report to you $8,000 4th Billing Due after preliminary interviews are complete $8,000 Please note that this is a standard billing schedule and can be modified as requested. Discontinuation of Contract You may cancel this assignment at any time by written notification. In the unlikely event that this occurs, you will be billed for all expenses incurred to the date of the cancellation and for professional fees based upon the time elapsed from the commencement of the assignment to the date of cancellation as follows: If a cancellation occurs within the first 30 days of the assignment, following either verbal or written authorization to proceed, one-third of the professional fee will be due. If cancellation occurs thereafter, the fee beyond the first one-third will be prorated based on the number of calendar days that have elapsed. If a cancellation occurs after 90 days, all professional fees will be due in full. In the event that you hire, within one year of completion of this recruitment project, any candidates identified during the Progress Report as a result of our recruitment efforts for any position other than the recruitment position, you agree to pay us a fee of $10,000 for each additional candidate hired. Guarantee If the selected candidate (recommended by us for hire and excluding internal candidates) should be terminated for cause within one year from the date of hire, we will conduct a new search at a 25-50% discount from the original fee, plus reimbursement for direct expenses related to the new search. 9 71le7irr=� _coin Partner with you and act as an extension of your organization. 10, Define a recruitment strategy and timeline, develop a recruitment profile and attract/research prospective candidates. 10- Conduct a multi -layered candidate screening analysis of the applicants. 10- Communicate frequently and on time with both the client and candidates. "I' .) I ,, I H,,ow? i, o n. C'on,,ta(-I',,.%I.*t - enri o to Alliance Resource Consulting SheinllH� 1.1yeda Office: (562) 901-0769 x331 E-mail�a�r�.�z�:���lli��i�r,�r� Cindy III°III Office: (562) 901-0769 x336 E-mail. cc„ rn 1 Centerpointe Drive, Suite 440 La Palma, CA 90623 Website: vvwvY �rllli it i.r.. r.,r:rrr Linkedin: IM9 Iii,oM olmv� n. 10 Agreement No. 6625 Sherrill has over twenty years of public sector executive search experience. She began her career in 1998 as an executive search consultant with MAXIMUS. In 2004, she co-founded Alliance Resource Consulting LLC with Eric Middleton. Cindy has worked with Alliance Resource Consulting since 2012. In that time, she has helped to place hundreds of well -qualified individuals in leadership positions at utility districts, public retirement systems, cities, and counties, cultivating countless professional relationships along the way. J�a w���j1 f / s„ I%�1 OIL Wl� ��� r11��� l�j/�/gip..... /o"G.-." City of Newport Beach, CA Name: Sarah Rodriguez Title: Senior HR Analyst Phone #: (949) 644-3301 Email: srodriguez@newportbeachca.gov City of Cypress, CA Name: Regina Nguyen Title: Human Resources Administrator Phone #: (714) 229-6689 Email: rnguyen@cypressca.org City of San Jose, CA Name: Lee Wilcox Title: Assistant City Manager Phone #: (408) 535-4873 Email: lee.wilcox@sanjoseca.gov 11 11 h o I], o ,,,,xuIr ('m,u11iI+,g I TI �I(<Ir,um