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2023 Jan 17 - CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
REGULAR MEETING
TU ES DAY, JAN UARY 17, 2023
4.00 PM CLOSED SESSION
6.00 PM OPEN SESSION
CITY COUNCIL CHAMBER
350 MAIN STREET, EL SEGUNDO, CA 90245
Drew Boyles, Mayor
Chris Pimentel, Mayor Pro Tern
Carol Pirsztuk, Council Member
Lance Giroux, Council Member
Ryan W. Baldino, Council Member
Tracy Weaver, City Clerk
Matthew Robinson, City Treasurer
Executive Team
Darrell George, City Manager Mark Hensley, City Attorney
Barbara Voss, Deputy City Manager Joe Lillio, Chief Financial Officer
Jaime Bermudez, Police Chief Deena Lee, Fire Chief
Michael Allen, Community Development Dir. Rebecca Redyk, HR Director
Jose Calderon, IT Director Elias Sassoon, Public Works Dir.
Aly Mancini, Recreation, Parks & Library Dir.
MISSION STATEMENT:
"Provide a great place to live, work, and visit."
VISION STATEMENT:
"Be a global innovation leader where big ideas take off
while maintaining our unique small-town character."
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Page 1 of 121
The City Council, with certain statutory exceptions, can only take action upon properly
posted and listed agenda items. Any writings or documents given to a majority of City
Council regarding any matter on this agenda that the City received after issuing the
agenda packet are available for public inspection in the City Clerk's Office during normal
business hours. Such documents may also be posted on the City's website at
,,ca,1l, e.q..!�..!2 , ,,,,.2.!q„ and additional copies will be available at the City Council meeting.
Unless otherwise noted in the agenda, the public can only comment on City -related
business that is within the jurisdiction of the City Council and/or items listed on the
agenda during the Public Communications portions of the Meeting. Additionally,
members of the public can comment on any Public Hearing item on the agenda during
the Public Hearing portion of such item. The time limit for comments is five (5) minutes
per person.
Those wishing to address the City Council are requested to complete and submit to the
City Clerk a "Speaker Card" located at the Council Chamber entrance. You are not
required to provide personal information in order to speak, except to the extent
necessary for the City Clerk to call upon you, properly record your name in meeting
minutes and to provide contact information for later staff follow-up, if appropriate.
In compliance with the Americans with Disabilities Act, if you need special
assistance to participate in this meeting, please contact the City Clerk's Office at
310-524-2305. Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting.
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Page 2 of 121
4:00 PM CLOSED SESSION — CALL TO ORDER / ROLL CALL
PUBLIC COMMUNICATION — (RELATED TO CITY BUSINESS ONLY — 5-MINUTE
LIMIT PER PERSON, 30-MINUTE LIMIT TOTAL) Individuals who have received value
of $50 or more to communicate to the City Council on behalf of another, and employees
speaking on behalf of their employer, must so identify themselves prior to addressing
City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow City Council to take
action on any item not on the agenda. City Council and/or City Manager will respond to
comments after Public Communications is closed.
SPECIAL ORDERS OF BUSINESS
RECESS INTO CLOSED SESSION: City Council may move into a closed session
pursuant to applicable law, including the Brown Act (Government Code Section
§54960, et seq.) for purposes of conferring with City's Real Property Negotiator; and/or
conferring with City Attorney on potential and/or existing litigation; and/or discussing
matters covered under Government Code Section §54957 (Personnel); and/or
conferring with City's Labor Negotiators.
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (GOV'T CODE
§54956.9(D)(1): -2- MATTER(S)
Richard Town (Retired Firefighter) v. City of El Segundo (Workers'
Compensation Claim), WCAB Case No. ADJ1166116
2. Rebecca Smith, (Former Non -Sworn Police Department Employee) v. City of
El Segundo - Binding Arbitration Personnel Case
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d) (2) and (3).
-1- matter.
1. Government Tort Claim filed by Keith Puckett
Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter.
1. City of Los Angeles (Hyperion Water Reclamation Plant)
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (GOV'T CODE §54957.6): -4-
MATTER(S)
Employee Organizations: Fire Fighters Association (FFA), Police Officers
Association (POA), and Supervisory Professional Employee Association (SPEA),
and Professional Support Services Employee Association (PSSEA).
Representatives: Irma Moisa Rodriquez, Laura Drottz Kalty, Alex Volberding, City
Manager, Darrell George, and Human Resources Director, Rebecca Redyk.
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6:00 PM — CONVENE OPEN SESSION — CALL TO ORDER / ROLL CALL
INVOCATION — Pastor Scott Tannehill, The Bridge Church
PLEDGE OF ALLEGIANCE — Council Member Giroux
SPECIAL PRESENTATIONS
PUBLIC COMMUNICATIONS — (RELATED TO CITY BUSINESS ONLY — 5 MINUTE
LIMIT PER PERSON, 30 MINUTE LIMIT TOTAL) Individuals who have received value
of $50 or more to communicate to the City Council on behalf of another, and employees
speaking on behalf of their employer, must so identify themselves prior to addressing
the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of
$250. While all comments are welcome, the Brown Act does not allow Council to take
action on any item not on the agenda. The Council will respond to comments after
Public Communications is closed.
CITY MANAGER FOLLOW-UP COMMENTS
1. Hyperion Water Reclamation Plant Update
A. PROCEDURAL MOTIONS
Read All Ordinances and Resolutions on the Agenda by Title Only
Recommendation -
Approval
B. CONSENT
1. City Council Meeting Minutes
Recommendation -
Approve the Regular City Council Meeting minutes of December 20,
2022 and Special City Council Meeting minutes of January 12, 2023.
2. Alternatively, discuss and take other action related to this item.
2. Warrant Demand Register for November 28, 2022 through December 25,
2022
Recommendation -
Ratify payroll and employee benefit checks; checks released early due to
contracts or agreements; emergency disbursements and/or adjustments;
and, wire transfers.
2. Approve Warrant Demand Register numbers 11A, 11 B, 12A, and 12B.
warrant numbers 3043467 through 3043825, and 9002732 through
9002767.
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Page 4 of 121
3. Alternatively, discuss and take other action related to this item.
3. Contract Award to Coastal Building Services, Inc. for Janitorial Services
for Citv Buildinas and Facilities
Recommendation -
1. Authorize the City Manager to execute a janitorial services agreement
with Coastal Building Services, Inc. for various City buildings and
facilities for three years with two, one-year optional renewal terms
starting at $279,376 annually, with capped inflation and minimum wage
increases.
2. Alternatively, discuss and take other action related to this item.
4. Resolution Allowing Continued Teleconferenced Public Meetings
Recommendation -
1. Approve the proposed resolution to continue the City's utilization of
relaxed teleconferencing requirements under the Brown Act.
2. Alternatively, discuss and take other action related to this item.
5. Construction Contract Award for the El Segundo Boulevard Improvement
Proiect
Recommendation -
Authorize the City Manager to execute a standard public works
construction contract with Sully -Miller Contracting Company for
$6,586,035.30 for the improvements to El Segundo Boulevard from
Illinois Street to Isis Avenue (Project No. PW 23-02) and authorize an
additional $700,000 for construction related contingencies for a total
authorization of $7,286,035.30.
2. Alternatively, discuss and take other action related to this item.
6. A Resolution Making Updated Findings to Support Local Amendments to
the 2022 California Building Standards Model Codes
Recommendation -
1. Adopt a Resolution making updating findings to support local
amendments to the 2022 California Building Standards Model Codes
pursuant to California Building Standards Commission direction.
2. Alternatively, discuss and take other action related to this item.
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Page 5 of 121
C. PUBLIC HEARINGS
7. Adoption of Annual Community Development Block Grant Program
Proiect Selection for 2023-2024
Recommendation -
1. Conduct a public hearing.
2. Take testimony and other evidence as presented.
3. Adopt Resolution approving a new 2023-2024 Community
Development Block Grant (CDBG) Project entitled, "El Segundo
Library Park American with Disabilities Act (ADA)-Compliant Pathway
Project," and appropriate 2023-2024 CDBG funds estimated at
$62,337, plus prior, unspent CDBG funds in the amount of $77,802 for
a total project budget of $140,139.
4. Authorize the City Manager, or his designee, to execute all contracts,
in a form approved by the City Attorney, with the Los Angeles County
Development Authority (LACDA).
5. Alternatively, discuss and take other possible action related to this
item.
D. STAFF PRESENTATIONS
8. Factual Response to Police Officers Association (POA) Communications
to the Public
Recommendation -
1. Receive and file Factual Response to Police Officers Association (POA)
Communications to the Public staff report.
2. Alternatively, discuss and take other action related to this item.
9. Urho Saari Swim Stadium ("The Plunge") Project
Recommendation -
1. Provide direction to staff on the proposed modifications to the conceptual
design of "The Plunge" project which was previously presented to the
City Council on June 1, 2021 and on October 18, 2022.
2. Receive and file the "business model" for the operations and
maintenance of "The Plunge."
3. Alternatively, discuss and take other action related to this item.
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Page 6 of 121
10. El Segundo Fire Department 2022 Annual Report
Recommendation -
Receive and file the El Segundo Fire Department 2022 Annual Report,
which is in alignment with the 2020-2025 El Segundo Fire Department
Strategic Plan and the Commission on Fire Accreditation International
(CFAI) accreditation process.
2. Alternatively, discuss and take other action related to this item.
11. Building Forward Library Infrastructure Grant Resolution
Recommendation -
Adopt the Resolution to receive funding for the Building Forward library
infrastructure grant.
2. Alternatively, discuss and take other action related to this item.
12. Solicitation of Request for Qualifications for Planning, Design and
Enaineerina Services for the Recreation Park Renovation Proiect
Recommendation -
1. Authorize staff to release the attached Request for Qualifications (RFQ)
to solicit interest from qualified professionals for planning, design and
engineering services for the Recreation Park Renovation Project.
2. Alternatively, discuss and take other action related to this item.
E. COMMITTEES, COMMISSIONS AND BOARDS PRESENTATIONS
F. REPORTS - CITY CLERK
G. REPORTS - CITY TREASURER
H. REPORTS - COUNCIL MEMBERS
COUNCIL MEMBER BALDINO
COUNCIL MEMBER GIROUX
COUNCIL MEMBER PIRSZTUK
13. Include the Cultural Development Fee Budget on the City Council Finance
Subcommittee Agenda
Recommendation -
Approve including the Cultural Development Fee Budget on the City
Council Finance Subcommittee agenda.
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Page 7 of 121
2. Alternatively, discuss and take other action related to the item.
MAYOR PRO TEM PIMENTEL
MAYOR BOYLES
14. Assign Council Members to Serve on Committees for Various
Intergovernmental and Local Agencies
Recommendation -
1. Approve and implement assignments.
2. Alternatively, discuss and take other action related to this item.
I. REPORTS - CITY ATTORNEY
J. REPORTS/FOLLOW-UP - CITY MANAGER
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator, and/or conferring with the City
Attorney on potential and/or existing litigation, and/or discussing matters covered under
Government Code Section §54957 (Personnel), and/or conferring with the City's Labor
Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
MEMORIALS
ADJOURNMENT
POSTED:
DATE: January 13, 2023
TIME: 2.00 PM
BY: Tracy Weaver, City Clerk
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MEETING MINUTES OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, DECEMBER 20, 2022
CLOSED SESSION — CANCELLED DUE TO LACK OF QUORUM
OPEN SESSION — Mayor Boyles called to order at 6.01 PM
ROLL CALL
Mayor Boyles -
Present
Mayor Pro Tern Pimentel -
Absent
Council Member Pirsztuk -
Present
Council Member Giroux -
Absent
Council Member Baldino -
Present
INVOCATION — Pastor Rob McKenna, The Bridge Church
PLEDGE OF ALLEGIANCE — Council Member Pirsztuk
SPECIAL PRESENTATIONS:
1. Commendation read by Mayor Boyles, commending Recreation, Parks and
Library and El Segundo Rotary for the hosting the December 24t" El Segundo's
Community Christmas Dinner to be held at 12.00 PM at the Joslyn Center. Julie
Stolnack, Recreation and Parks Commissioner and Valerie Smith, with the
Rotary Club accepted the Commendation.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5-minute limit per
person, 30-minute limit total) None
CITY MANAGER FOLLOW-UP COMMENTS:
City Manager, Darrell George and Mark Hensley, City Attorney gave an update
regarding the Hyperion Water Reclamation Plant.
A. Read all Ordinances and Resolutions on the Agenda by Title Only.
MOTION by Council Member Pirsztuk, SECONDED by Council Member Baldino to read
all ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOTE. 5/0
B. CONSENT:
2. Approve Regular City Council meeting minutes of December 6, 2022, Special
City Council meeting minutes (DEI Interviews) of December 8, 2022, Special City
Council Meeting minutes (Closed Session) of December 13, 2022, and Special
City Council Meeting minutes (Election Certification) of December 13, 2022.
(Fiscal Impact: None)
EL SEGUNDO CITY COUNCIL MEETING MINUTES
DECEMBER 20, 2022
PAGE 1
Page 9 of 121
3. Approve warrants demand register for through November 21, 2022 through
November 27, 2022, number 10C, warrant numbers 3043398 through 3043466,
and 9002728 through 9002731. Ratify Payroll and employee benefit Checks;
Checks released early due to contracts or agreement; Emergency disbursements
and/or adjustments; and, Wire transfers.
(Fiscal Impact: $9577928.63 ($286,132.24 in check warrants and $671,796.39 in
wire warrants))
4. Authorize the City Manager to approve a fourth amendment to Contract No.
6062D with Vincent Benjamin Group LLC for an additional $112,000 to increase
the contract authority in FY2022-23 to $362,000 and the total payable
compensation to $831,950 for on -call temporary staffing services for use by all
City departments, authorize the City Manager to approve a second amendment
to Contract No. 6048B with Koff & Associates, a division of Gallagher Benefit
Services, Inc., for an additional $20,000 for the classification study of
administrative support classifications, increasing the total payable compensation
to $69,870 and authorize the City Manager to approve a second amendment to
Contract No. 6063B with Jeffery B. Love, P.C. dba JL Group LLC for an
additional $50,050 for various confidential personnel investigative services,
increasing the total payable compensation to $100,000.
(Fiscal Impact: The Vincent Benjamin Group LLC, funds from budgeted citywide
vacancies will be utilized (included in the Adopted FY 2022-23 Budget), Koff &
Associates, funding is included in the Adopted FY 2022-23 Budget, Jeffery B.
Love, P.C. dba JL Group LLC, funding is included in the Adopted FY 2022-23
Budget)
5. Adopt Resolution No. 5383 approving the continuance of the City's Utilization of
relaxed teleconferencing requirements under the Brown Act.
(Fiscal Impact: None)
6. Adopt Resolution No. 5384 approving final Vesting Parcel Map 83543 and
authorize City staff and City Clerk to sign the Map for recording.
(Fiscal Impact: None)
MOTION by Council Member Baldino, SECONDED by Council Member Pirsztuk
approving Consent Agenda items 2, 3, 4, 5, and 6. MOTION PASSED BY UNANIMOUS
VOTE. 3/0.
C. PUB LIC HEARINGS: - None
D. STAFF PRESENTATIONS:
7. Conversion of the General Services Manager Classification from Civil Service to
At -Will Status and Associated Adoption of Revised Job Title, Classification
Specification, Examination Plan, and Basic Salary Range.
(Fiscal Impact: Adopted FY 2022-23 budget)
EL SEGUNDO CITY COUNCIL MEETING MINUTES
DECEMBER 20, 2022
PAGE 2
Page 10 of 121
Rebecca Redyk, Human Resources Director reported on the item.
MOTION by Council Member Baldino, SECONDED by Council Member Pirsztuk
approving the conversion of the General Services Manager classification from Civil
Service to at -will status, approving the revision of the General Services Manager job title
to General Services Superintendent and approve the revised classification specification
and examination plan for the General Services Superintendent position. MOTION
PASSED BY UNANIMOUS VOTE. 3/0.
Mark Hensley, City Attorney read by title only;
RESOLUTION NO. 5385
A RESOLUTION ESTABLISHING BASIC MONTHLY SALARY RANGE FOR A FULL
TIME JOB CLASSIFICATION
MOTION by Council Member Baldino, SECONDED by Council Member Pirsztuk
approving Resolution No. 5385. MOTION PASSED BY UNANIMOUS VOTE. 3/0.
8. Certified Unified Program Agency 2022 Program Evaluation
(Fiscal Impact: None)
Victor Morales, Environmental Safety Manager gave a presentation
Council consensus to receive and file the program evaluation
E. COMMITTEES, COMMISSIONS AND BOARDS:
9. Open the Recruitment Process for Positions on the City's Committees,
Commissions and Boards
(Fiscal Impact: None)
MOTION by Council Member Pirsztuk, SECONDED by Council Member Baldino
directing staff to open the recruitment process for the positions on the CCB's. MOTION
PASSED BY UNANIMOUS VOTE. 3/0.
10. Announce Appointments to the Diversity, Equity, and Inclusion Committee
(Fiscal Impact: None)
Mayor Boyles announced Lewis Hill to a full -term expiring October 31, 2025, and Emily
Atmore to a partial term expiring October 31, 2024.
F. REPORTS — CITY CLERK — Wished everyone Happy Holidays and Merry
Christmas!
G. REPORTS — CITY TREASURER — Not present
H. REPORTS — COUNCIL MEMBERS —
EL SEGUNDO CITY COUNCIL MEETING MINUTES
DECEMBER 20, 2022
PAGE 3
Page 11 of 121
Council Member Baldino — Thanked staff for a warm welcome to Council and the
City.
Council Member Giroux — Absent
Council Member Pirsztuk — Thanked Aly Mancini and Directors for a successful
Employee Holiday Luncheon and invited all to the Menorah Lighting on Thursday
at 5.30 PM in the Plaza.
Mayor Pro Tern Pimentel — Absent
Mayor Boyles — Attended the US Space Force Base celebrate their 3rd Birthday.
11. Mr. S. Claus' Annual Request for a Conditional Use Permit, Business License,
and Various Waivers
Mayor Boyles read the various asks of Mr. S. Claus for the night of December 24tn
Council consensus to grant Mr. S. Claus his permits and variances.
I. REPORTS — CITY ATTORNEY — Wished everyone Happy Holidays.
J. REPORTS/FOLLOW-UP — CITY MANAGER — Wished everyone Happy
Holidays.
MEMORIALS — None
Adjourned at 6.56 PM
Tracy Weaver, Deputy City Clerk
EL SEGUNDO CITY COUNCIL MEETING MINUTES
DECEMBER 20, 2022
PAGE 4
Page 12 of 121
SPECIAL MEETING MINUTES OF THE EL SEGUNDO CITY COUNCIL
THURSDAY, JANUARY 12, 2023
CLOSED SESSION — Mayor Boyles called to order at 6.30 PM via teleconferencing
ROLL CALL
Mayor Boyles - Present via teleconferencing
Mayor Pro Tern Pimentel - Present via teleconferencing
Council Member Pirsztuk - Present via teleconferencing
Council Member Giroux - Present via teleconferencing
Ryan W. Baldino - Present via teleconferencing
PUBLIC COMMUNICATION — (Related to City Business Only — 5-minute limit per
person, 30-minute limit total) None
SPECIAL ORDER OF BUSINESS:
Mayor Boyles announced that Council would be meeting in closed session pursuant to
the items listed on the Agenda.
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -1-
m atte rs
1. Employee Organizations: Police Officers Association (POA)
Representative: Irma Moisa Rodriquez, City Manager, Darrell George, and Human
Resources Director, Rebecca Redyk.
Adjourned at 7.07 PM
Tracy Weaver, City Clerk
EL SEGUNDO CITY COUNCIL SPECIAL MEETING MINUTES
JANUARY 12, 2023
PAGE 1
Page 13 of 121
GIRT411 City Council Agenda Statement
ELSEGUNDO Meeting Date: January 17, 2023
Agenda Heading: Consent
Item Number: B.2
TITLE:
Warrant Demand Register for November 28, 2022 through December 25, 2022
RECOMMENDATION:
Ratify payroll and employee benefit checks; checks released early due to
contracts or agreements; emergency disbursements and/or adjustments; and,
wire transfers.
2. Approve Warrant Demand Register numbers 11A, 11 B, 12A, and 1213: warrant
numbers 3043467 through 3043825, and 9002732 through 9002767.
3. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
The warrants presented were drawn in payment of demands included within the FY
2022-2023 Adopted Budget. The total of $12,790,750.38 ($2,270,338.42 in check
warrants and $10,520,411.96 in wire warrants) are for demands drawn on the FY 2022-
2023 Budget.
BACKGROUND:
California Government Code Section 37208 provides General Law cities flexibility in
how budgeted warrants, demands, and payroll are audited and ratified by their
legislative body. Pursuant to Section 37208 of the California Government Code,
warrants drawn in payments of demands are certified by the City's Chief Financial
Officer and City Manager as conforming to the authorized expenditures set forth in the
City Council adopted budget need not be audited by the City Council prior to payment,
but may be presented to the City Council at the first meeting after delivery.
In government finance, a warrant is a written order to pay that instructs a federal, state,
county, or city government treasurer to pay the warrant holder on demand or after a
specific date. Such warrants look like checks and clear through the banking system like
Page 14 of 121
Warrant Demand Register
January 17, 2023
Page 2 of 2
checks. Warrants are issued for payroll to individual employees, accounts payable to
vendors, to local governments, and to companies or individual taxpayers receiving a
refund.
DISCUSSION:
The attached Warrants Listing delineates the warrants that have been paid for the
period identified above. The Chief Financial Officer certifies that the listed warrants
were drawn in payment of demands conforming to the adopted budget and that these
demands are being presented to the City Council at its first meeting after the delivery of
the warrants.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 5: Champion Economic Development and Fiscal Sustainability
Objective 5B: El Segundo approaches its work in a financially strategic and responsible
way.
PREPARED BY:
Liz Lydic, Management Analyst
REVIEWED BY:
Joseph Lillio, Chief Financial Officer
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. Register 11a summary
2. Register 11 b-Updated v2 summary
3. Register 12a summary
4. Register 12b summary
Page 15 of 121
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CITY OF EL SEGUNDO
WARRANTS TOTALS BY DEPARTMENT
AS OF 12/20/2022
REGISTER # 11A
DEPT#
NAME TOTAL
GENERAL FUND DEPARTMENTAL EXPENDITURES
GENERAL GOVERNMENT
1101
City Council
173.47
1201
City Treasurer
23.77
1300
City Clerk
117,74
2101
City Manager
107.13
2102
Communications
82.94
2103
El Segundo Media
2201
City Attorney
61,720.76
2401
Economic Development
32.45
2402
Planning
2500
Administrative Services
2,755.18
2601
Government Buildings
24,651.95
2700
Community Outreach/Planning
2900
Nondepartmental
1,165.39
6100
Library
11,669.29
102, 500.07
PUBLIC SAFETY
3100
Police
9,188.70
3200
Fire
51,039.04
2403
Building Safety
2404
Ping/Bldg Sfty Administration
303.94
60,531.68
PUBLIC WORKS
4101
Engineering
3,980.95
4200
Streets/Park Maintenance
48,150.13
4300
Wastewater
8,181.53
4601
Equipment Maintenance
1,665.10
4801
Administration
206.44
62,184.15
COMMUNITY SERVICES
6100,5200
Recreation & Parks
7,199.37
5400
Centennial
7,199.37
EXPENDITURES
CAPITAL IMPROVEMENT
55,386.01
ALL OTHER ACCOUNTS
8,842.52
TOTAL WARRANTS
296,643.80
Page 17 of 121
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CITY OF EL SEGUNDO
WARRANTS TOTALS BY DEPARTMENT
AS OF 12/20/2022
REGISTER # 11 B
DEPT#
NAME TOTAL
GENERAL FUND DEPARTMENTAL EXPENDITURES
GENERAL GOVERNMENT
1101
City Council
31,873,47
1201
City Treasurer
340.00
1300
City Clerk
3,176.48
2101
City Manager
1,591.70
2102
Communications
159.22
2103
El Segundo Media
4,642.82
2201
City Attorney
2401
Economic Development
12,862,27
2402
Planning
2,390.14
2500
Administrative Services
65,487.38
2601
Government Buildings
44,405.93
2700
Community Outreach/Planning
2900
Nondepartmental
1,637,81
6100
Library
8,633.60
177,200.82
PUBLIC SAFETY
3100
Police
38,973.72
3200
Fire
14,562.50
2403
Building Safety
2404
Ping/Bldg Sfty Administration
2,106:16
55, 642.38
PUBLIC WORKS
4101
Engineering
1,100.00
4200
Streets/Park Maintenance
26,586.12
4300
Wastewater
426,74
4601
Equipment Maintenance
23,654.17
4801
Administration
1,527,40
53, 294.43
COMMUNITY SERVICES
5100,5200
Recreation & Parks
26,829.29
5400
Centennial
774.04
27,603.33
EXPENDITURES
CAPITAL IMPROVEMENT
88,068.20
ALL OTHER ACCOUNTS
370,309.98
TOTAL WARRANTS
772,119.14
Page 20 of 121
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CITY OF EL SEGUNDO
WARRANTS TOTALS BY DEPARTMENT
AS OF 1/3/2022
REGISTER # 12A
DEPT#
NAME TOTAL
GENERAL FUND DEPARTMENTAL EXPENDITURES
GENERAL GOVERNMENT
1101
City Council
5,730.80
1201
City Treasurer
1300
City Clerk
7,573.70
2101
City Manager
6,750,00
2102
Communications
2103
El Segundo Media
2201
City Attorney
2401
Economic Development
2402
Planning
2,618,75
2405
Human and Health Services
760.00
2500
Administrative Services
24,475.13
2601
Government Buildings
24,251.59
2900
Nondepartmental
76.22
6100
Library
1,269.39
73, 505.58
PUBLIC SAFETY
3100
Police
31,246.76
3200
Fire
23,129.66
2403
Building Safety
1,190.88
2404
Ping/Bldg Sfty Administration
18,500.00
74,067.30
PUBLIC WORKS
4101
Engineering
300.55
4200
Streets/Park Maintenance
55,708,68
4300
Wastewater
4601
Equipment Maintenance
912.98
4801
Administration
428.75
57, 350.96
COMMUNITY SERVICES
5100,5200
Recreation & Parks
12,080.66
5400
Centennial
12,080,66
EXPENDITURES
CAPITAL IMPROVEMENT
13,083.00
ALL OTHER ACCOUNTS
125,000.78
TOTAL WARRANTS
355,088.28
Page 23 of 121
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CITY OF EL SEGUNDO
WARRANTS TOTALS BY DEPARTMENT
AS OF 1/3/2022
REGISTER # 12B
DEPT#
NAME TOTAL
GENERAL FUND DEPARTMENTAL EXPENDITURES
GENERAL. GOVERNMENT
1101
City Council
297.57
1201
City Treasurer
52.55
1300
City Clerk
756.60
2101
City Manager
1,452,44
2102
Communications
128.56
2103
El Segundo Media
2201
City Attorney
48,280.50
2401
Economic Development
1,615.17
2402
Planning
6,790,00
2405
Human and Health Services
940.00
2500
Administrative Services
55,760.25
2601
Government Buildings
70,432.99
2900
Nondepartmental
5 299.37
6100
Library
7,154.68
198,960,68
PUBLIC SAFETY
3100
Police
476,324.64
3200
Fire
36,593.83
2403
Building Safety
1,500.00
2404
Ping/Bldg Sfty Administration
863.69
515,282,16
PUBLIC WORKS
4101
Engineering
3,089.16
4200
Streets/Park Maintenance
39,848.42
4300
Wastewater
235.48
4601
Equipment Maintenance
9,118.92
4801
Administration
429.10
52,721.08
COMMUNITY SERVICES
5100,5200
Recreation & Parks
8,838.64
5400
Centennial
8,838.64
EXPENDITURES
CAPITAL IMPROVEMENT
295.00
ALL OTHER ACCOUNTS
70,389.64
TOTAL. WARRANTS
846,487.20
Page 26 of 121
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GIRT411 City Council Agenda Statement
ELSEGUNDO Meeting Date: January 17, 2023
Agenda Heading: Consent
Item Number: B.3
TITLE:
Contract Award to Coastal Building Services, Inc. for Janitorial Services for City
Buildings and Facilities
RECOMMENDATION:
1. Authorize the City Manager to execute a janitorial services agreement with
Coastal Building Services, Inc. for various City buildings and facilities for three
years with two, one-year optional renewal terms starting at $279,376 annually,
with capped inflation and minimum wage increases.
2. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
Cost of $279,376 per year with an annual CPI increase not to exceed 3%, and a
minimum wage increase not to exceed an additional 1% per year, only if the minimum
wage increases exceed the CPI increase. Funds from budgeted Government Building
vacancies will be utilized (included in the Adopted FY 2022-23 Budget).
Amount Budgeted: $279,376
Additional Appropriation: No.
Account Number: 001-400-2601-6206 (Government Buildings Contract Services)
BACKGROUND:
In 2020, proposals were sought for janitorial maintenance services for City buildings and
facilities. The contract was awarded to Valley Maintenance Corp for a three-year term,
expiring on September 30, 2023. However, due to several inadequacies in service, the
City and the vendor mutually agreed to cancel this contract on January 31, 2023. The
annual cost for Valley Maintenance Corp.'s services was $213,710.76.
In order to ensure that the City is receiving competitive rates and services, staff
requested proposals from vendors for these services. On September 19, 2022, a
Page 28 of 121
Award Contract for Janitorial Services
January 17, 2023
Page 2 of 3
Request for Proposals (RFP) to provide janitorial services for a three-year term with
two, one-year optional renewal terms was publicly advertised.
DISCUSSION:
On November 3, 2022, the City received and opened the following five (5) compliant
vendor submittals in response to the RFP, which were evaluated by a panel.
Coastal Building Services, Inc.
$279,376.00
Premier Property Preservation, LLC
$291,022.00
JJ Property Maintenance Network Inc.
$298,808.00
Commercial Building Management, Inc.
$552,068.40
Allied Universal Janitorial Services
$567,640.58
At the conclusion of the evaluation process, Coastal Building Services, Inc. (CBS)
achieved the highest score and was selected by the panel. Staff checked the references
of CBS and found the performance of their work to be satisfactory. This vendor has
provided janitorial services since 1998 and has successfully completed similar work for
other public agencies.
Staff respectfully recommends the City Council authorize executing a three-year with
two, one-year optional renewals agreement with Coastal Building Services, Inc. to
provide janitorial services, in a form approved by the City Attorney with an initial annual
cost of $279,376 and limited inflation and minimum wage increases.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 1: Enhance Customer Service, Diversity, Equity, Inclusion and Communication
Objective 1A: El Segundo provides unparalleled service to all customers.
Goal 4: Develop Quality Infrastructure and Technology
Objective 4A: El Segundo's physical infrastructure supports an appealing, safe, and
effective City.
PREPARED BY:
Erica Miramontes, Management Analyst
REVIEWED BY:
Elias Sassoon, Public Works Director
APPROVED BY:
Barbara Voss, Deputy City Manager
Page 29 of 121
Award Contract for Janitorial Services
January 17, 2023
Page 3 of 3
ATTACHED SUPPORTING DOCUMENTS:
1. Vicinity Map
2. Location Map
Page 30 of 121
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GIRT411 City Council Agenda Statement
ELSEGUNDO Meeting Date: January 17, 2023
Agenda Heading: Consent
Item Number: BA
TITLE:
Resolution Allowing Continued Teleconferenced Public Meetings
RECOMMENDATION:
1. Approve the proposed resolution to continue the City's utilization of relaxed
teleconferencing requirements under the Brown Act.
2. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
The proposed action would have no significant fiscal impact on the General Fund.
BACKGROUND:
Assembly Bill ("AB") 361 amended certain provisions of the Ralph M. Brown Act
governing open meetings to allow teleconferencing, including internet-based video
conferencing, in a manner similar to previously -issued gubernatorial executive orders.
AB 361 allows a legislative body to continue utilizing teleconferencing to conduct public
meetings under certain circumstances, provided it makes certain findings outlined in
Government Code § 54953(e). Government Code § 54953(f) allows the municipal, but
not state, legislative bodies to continue such teleconferencing until the earlier of the
lifting of the Governor's state of emergency declaration or December 31, 2023, so long
as certain findings are made every 30 days.
DISCUSSION:
Since the Governor's state of emergency is still effective and the County of Los Angeles
Health Officer order, dated September 23, 2022, continues to strongly recommend
certain masking and social distancing measures, the necessary findings can be made
for the City Council to adopt the proposed Resolution allowing the continued use of
"hybrid" teleconferenced meetings pursuant to Government Code §§ 54953(e) and
54953(f) for a period of 30 days from the date of the Resolution's adoption.
Page 33 of 121
Resolution for Teleconferenced Meetings
January 17, 2023
Page 2 of 3
The City cannot use AB 361's relaxed teleconferencing procedures after the earlier of
January 1, 2024 or a jurisdiction's lack of a proclaimed state of emergency. Since the
City relies on Governor Newsom's state of emergency for purposes of authorizing AB
361 teleconferencing procedures, the rescission of this proclamation will preclude the
City's use of AB 361 protocols.
Effective January 1, 2023, AB 2449 adds a limited, alternative abbreviated method for
virtual, remote meetings. This method requires at least a quorum of the Council to be
physically present at a public location and allows one or more members to
teleconference with relaxed noticing procedures if a Councilmember has "just cause" or
is experiencing an "emergency circumstances," as defined. Examples of "just cause"
include, without limitation: a childcare/caregiving need; contagious illness; disability; or
travel for City business. "Emergency circumstances" are a physical or family medical
emergency that prevent a Councilmember from attending the meeting in person. The
use of this alternative method is limited; Councilmembers cannot use relaxed
teleconferencing under AB 2449 for more than three consecutive months or 20% of the
Council's regular meetings within a calendar year.
Notwithstanding the relaxed teleconferencing methods in AB 361 and AB 2449, the City
may still utilize traditional Brown Act teleconferencing rules, which include requirements
such as noticing the teleconferenced location on the meeting agenda and providing
ADA-accessible public access to such location for public comment.
The proposed resolution and associated actions were reviewed pursuant to the
California Environmental Quality Act (Public Resources Code §§ 21000, et seq.,
"CEQA") and the regulations promulgated thereunder (14 Cal. Code of Regulations
§§15000, et seq., the "CEQA Guidelines"). Based upon that review, this action is
exempt from further review pursuant to CEQA Guidelines § 15269(a) because the
protection of public and private property is necessary to maintain services essential to
the public, health and welfare.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 1: Enhance Customer Service, Diversity, Equity, Inclusion and Communication
Objective 1A: El Segundo provides unparalleled service to all customers.
Objective 1 B: El Segundo's engagement with the community ensures excellence.
PREPARED BY:
Joaquin Vazquez, Deputy City Attorney
REVIEWED BY:
Mark Hensley, City Attorney
Page 34 of 121
Resolution for Teleconferenced Meetings
January 17, 2023
Page 3 of 3
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
Resolution
Page 35 of 121
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF CITY OF EL
SEGUNDO FINDING THAT CERTAIN CONDITIONS EXIST TO
CONTINUE CONDUCTING PUBLIC MEETINGS VIA
TELECONFERENCING PURUSANT TO GOVERNMENT CODE
SECTION §§ 54953(e) AND 54953(f).
The City Council of the city of El Segundo does resolve as follows:
SECTION 1. Findings. The City Council finds and declares as follows:
A. On March 4, 2020, Governor Gavin Newsom proclaimed a State of
Emergency to exist in California due to the threat of the COVID-19
pandemic and such State of Emergency has not been rescinded by
either the Governor or the California Legislature.
B. This gubernatorial proclamation, among other things, suspended
local government emergency declaration, reporting, and extension
requirements of Government Code § 8630 for the duration of the
COVID-19 pandemic.
C. Effective September 16, 2021, Assembly Bill No. 361 ("AB 361 ") took
effect which, among other things, amends certain provisions of the
Ralph M. Brown Act ("Brown Act") governing open meetings to allow
teleconferencing, including internet-based video conferencing, in a
manner similar to previously issued gubernatorial executive orders.
D. During a proclaimed state of emergency, AB 361 allows a legislative
body, like the City Council, to continue utilizing teleconferencing to
conduct public meetings under certain circumstances, provided the
legislative body makes certain findings.
E. The City Council has previously adopted and made findings to
continue meeting via teleconferencing pursuant to AB 361 and seeks
to make additional findings under Government Code § 54953(e) to
continue such teleconferencing use.
F. The Los Angeles County Department of Public Health's latest order,
dated September 23, 2022, maintains its position that masks are
strongly recommended in indoor settings to prevent transmission of
COVID-19.
SECTION 2. Teleconferencing, Ratification.
-1-
Page 36 of 121
A. Pursuant to Government Code § 54953(e), the City Council has
reconsidered the circumstances of the state of emergency finds as
follows:
1. California continues to be in a declared state of emergency
pursuant to Government Code § 8625 (the California Emergency
Services Act; see Government Code § 54953(e)(3); see also
Governor's Proclamation dated March 4, 2020); and
2. Based upon the Order of the Health Officer for County of Los
Angeles Department of Public Health (dated September 23,
2022) and recent public Los Angeles County Department of
Public Health releases, masks are still strongly recommended to
curb the spread of COVID-19 (Government Code §
54953(e)(3)(B)(ii)).
B. Accordingly, to protect public health and safety the City Council:
1. Finds that it is in the public interest to conduct City Council
meetings via teleconference as defined by Government Code §
54953;
2. Authorizes City Council members to appear at regular and
special meetings in person; and
3. Authorizes public officials, designated by the City Manager, or
designee, to attend such City Council meetings if presenting
matters to the legislative body or if the official's presence at the
meeting is otherwise deemed necessary by the City Manager or
designee.
C. The City Council will adhere to all requirements of Government Code §
54953 governing teleconferencing during the emergency including,
without limitation, posting agendas; allowing for real-time public
comment via either call -in or intereet-based; allowing for written
communications that will be either read or summarized into the record
during the meeting as determined by the City Council; and protecting the
statutory and constitutional rights of all persons appearing before the
legislative body.
SECTION 3. Environmental Review. This Resolution itself and the actions
anticipated herein were reviewed pursuant to the California Environmental Quality
Act (Public Resources Code §§ 21000, et seq., "CEQA") and the regulations
promulgated thereunder (14 Cal. Code of Regulations §§15000, et seq., the
"CEQA Guidelines"). Based upon that review, this action is exempt from further
review pursuant to CEQA Guidelines § 15269(a) because the protection of public
-2-
Page 37 of 121
and private property is necessary to maintain services essential to the public,
health and welfare.
SECTION 4. Reporting. Every 30 days following adoption of this
Resolution, the City Council will reconsider the extension of the teleconferencing
method of public meetings in accordance with Government Code § 54953(e)(3).
Such determinations may be placed on the consent calendar.
SECTION 5. Signature Authority. The Mayor, or presiding officer, is hereby
authorized to affix his signature to this Resolution signifying its adoption by the City
Council of the City of El Segundo, and the City Clerk, or her duly appointed deputy,
is directed to attest thereto.
SECTION 6. Effective Date. This Resolution will take effect immediately
upon adoption and will remain effective unless repealed or superseded.
SECTION 7. City Clerk Actions. The City Clerk will certify to the passage and
adoption of this Resolution, enter it in the City's book of original Resolutions, and
make a record of this action in the meeting's minutes.
PASSED AND ADOPTED this day of , 2023.
Drew Boyles, Mayor
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO 1
I, Tracy Weaver, City Clerk of the City of El Segundo, California, hereby certify that
the whole number of members of the City Council of the City is five; that the
foregoing Resolution No. was duly passed and adopted by said City
Council, approved and signed by the Mayor of said City, and attested to by the City
Clerk of said City, all at a regular meeting of said Council held on the day
of , 2023, and the same was so passed and adopted by the
following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
-3-
Page 38 of 121
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
MARK HENSLEY, CITY ATTORNEY
Joaquin Vazquez, Assistant City Attorney
Page 39 of 121
GIRT411 City Council Agenda Statement
ELSEGUNDO Meeting Date: January 17, 2023
Agenda Heading: Consent
Item Number: B.5
TITLE:
Construction Contract Award for the El Segundo Boulevard Improvement Project
RECOMMENDATION:
1. Authorize the City Manager to execute a standard public works construction
contract with Sully -Miller Contracting Company for $6,586,035.30 for the
improvements to El Segundo Boulevard from Illinois Street to Isis Avenue
(Project No. PW 23-02) and authorize an additional $700,000 for construction
related contingencies for a total authorization of $7,286,035.30.
2. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
The City will receive $4,050,000 in Measure M funds, and $786,537 in Federal
Transportation Earmark Exchange funds from the Los Angeles County Metropolitan
Transportation Authority. Funding reserves and appropriations were established at the
September 20, 2022 Council meeting. A summary of the budget is as follows:
Amount Budgeted: $8,187,537 (Includes funds for Construction Administration,
inspection and testing)
Additional Appropriation: No
Account Number(s):
• $4,050,000 (127-400-8203-8995) - Measure M - El Segundo Blvd CIP Project
• $3,351,000 (114-400-8203-8995) - Prop C — El Segundo Blvd CIP Project
• $786,537 (124-400-8203-8995) - Federal Grant Funds - Federal Earmark Exchange
BACKGROUND:
On September 20, 2022, City Council adopted the engineering plans and construction
Page 40 of 121
Construction Award for El Segundo Boulevard Improvement Project
January 17, 2023
Page 2 of 3
specifications for the El Segundo Boulevard Improvement Project and authorized staff
to advertise this project for construction. The project will rehabilitate existing pavement
along El Segundo Boulevard (between Illinois Street and Isis Avenue) and Nash Street
(between El Segundo Boulevard and Imperial Highway). Additional improvements
include installation of curb ramps and bike lanes, traffic signal modifications, drainage
modifications, and removal of the ficus trees to be replaced with drought resistant
landscaping.
DISCUSSION:
The City Clerk received and opened the following bids on November 2, 2022-
Sully-Miller Contracting Company
$6,586,035.30
Palp, Inc.
$7,138,82.60
Griffith Company
$7,617,768.00
All American Asphalt
$8,377,072.20
Hardy & Harper, Inc.
$9,27,000.00
Gentry General Engineering, Inc.
$9,781,40.40
The staff checked the references and contractor's license status of the apparent low
bidder, Sully -Miller, and found their contractor's license in good standing and the
performance of their work to be satisfactory. Sully Miller has successfully completed
similar projects for other public agencies.
The City issued a Request for Proposals (RFP) in October 2022 to professional
consultant firms for construction administration, inspection and material testing services
for this project and received five (5) proposals on December 8, 2022, which are
currently under review. Since the City takes all bids under advisement for 90 days
without price modifications, the construction award is included herein, and the
construction administration, inspection and material testing contract will be brought to
City Council for award in the near future.
With the Council's authorization, the El Segundo Boulevard Improvement Project is
anticipated to commence in spring 2023 and be substantially completed by summer
2024.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 4: Develop and Maintain Quality Infrastructure and Technology
Objective 4A: El Segundo's physical infrastructure supports an inviting and safe
community.
Objective 413: El Segundo's technology supports effective, efficient, and proactive
operations.
Page 41 of 121
Construction Award for El Segundo Boulevard Improvement Project
January 17, 2023
Page 3 of 3
PREPARED BY:
Cheryl Ebert, Senior Civil Engineer
REVIEWED BY:
Elias Sassoon, Public Works Director
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
PW 23-02 El Segundo Blvd Vicinity Map
Page 42 of 121
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GIRT411 City Council Agenda Statement
ELSEGUNDO Meeting Date: January 17, 2023
Agenda Heading: Consent
Item Number: B.6
TITLE:
A Resolution Making Updated Findings to Support Local Amendments to the 2022
California Building Standards Model Codes
RECOMMENDATION:
1. Adopt a Resolution making updating findings to support local amendments to the
2022 California Building Standards Model Codes pursuant to California Building
Standards Commission direction.
2. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
No fiscal impact.
BACKGROUND:
Pursuant to state law, the City Council adopted Resolution No. 5373 on November 15,
2022 to make certain findings in support of local modifications to the 2022 California
Building Standards Model Codes due to local climatic, geological, or topographical
conditions. The City Council also adopted Ordinance No. 1641 to adopt the model
codes with such local amendments.
The City filed its Resolution No. 5373 and Ordinance No. 1641 with the California
Building Standards Commission (CBSC) per state law. Upon review, the CSBC
requested the City make express findings for specific model code appendix chapters
included in the Ordinance. Staff has prepared an updated Resolution that includes the
findings and determinations for all modifications to the 2022 California Building
Standards codes including the appendix chapters.
Page 44 of 121
Resolution for Updated Findings
January 17, 2023
Page 2 of 2
DISCUSSION:
Based on recent litigation, the CBSC has advised that cities with local amendments to
the 2022 California Building Standards Model Codes also adopt findings for the model
code appendices. To provide for improved consistency, recordkeeping, and public
transparency, staff recommends the City Council approve the updated Resolution which
will adopt the updated and complete findings, repeal Resolution No. 5373, and become
effective immediately to support the adopted model codes set forth in Ordinance No.
1641, which is already in effect. Adoption of the proposed Resolution will ensure the
viability of the City's application of amendments to the adopted codes.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 2: Support Community Safety and Preparedness Objective: El Segundo is a safe
and prepared city.
Goal 5: Champion Economic Development and Fiscal Sustainability
Objective 5A: El Segundo promotes economic growth and vitality for business and the
community.
PREPARED BY:
Nicole Pesqueira, Fire Marshal
REVIEWED BY:
Michael Allen, AICP, Development Services Director
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
Revised Resolution - 1/17/2023
Page 45 of 121
RESOLUTION NO.
A RESOLUTION MAKING EXPRESS FINDINGS AND
DETERMINATIONS SUPPORTING CITY MODIFICATIONS
TO THE CALIFORNIA BUILDING STANDARDS CODE
BECAUSE OF LOCAL CLIMATIC, GEOLOGICAL OR
TOPOGRAPHICAL CONDITIONS.
The City Council of the city of El Segundo does resolve as follows:
SECTION 1. Findings. The City Council finds and declares as follows:
A. Certain building standards and other related model codes are adopted by the State
of California in the California Building Standards Code and become applicable
unless amended by the City pursuant to Health and Safety Code § 17958.
B. The City of El Segundo ("City") may adopt model codes by reference pursuant to
Government Code § 50022.2 et seq.
C. Health and Safety Code § 17958.5 authorizes the City Council to make reasonably
necessary changes or modifications to the state -adopted building codes, including
the California Building Standards Code, based on certain local conditions;
D. Pursuant to Health and Safety Code § 17958.77 it is in the public interest to adopt
the California Building Standards Code with the changes set forth in Ordinance No.
1641.
E. The City's staff has determined and recommended that the modifications to the
California Building Standards Code, 2022 Edition, contained herein, are reasonably
necessary due to local conditions.
F. Health and Safety Code Section 17958.7 requires the City Council to make express
findings of the necessity for modifications to the building standards contained in the
California Building Standards Code, 2022 Edition.
SECTION 2. Legislative Findings. The City further finds and declares as follows:
A. Pursuant to the requirements of Health and Safety Code § 17958.7, the City Council
expressly finds that the amendments and modifications to building standards
contained in the 2022 California Building Code, 2022 California Residential Code,
2022 California Electrical Code, 2022 California Mechanical Code, 2022 California
Plumbing Code, 2022 California Energy Code, 2022 California Fire Code, the 2022
California Green Building Standards Code, 2022 California Historical Building Code,
2022 California Existing Building Code, 2021 International Property Maintenance
Code, as adopted by the City are reasonably necessary due to the following local
climatic, geological or topographical conditions:
Page 46 of 121
1. Climatic Conditions: The City is located in an area climatically classified as "semi-
arid" and prone to hot and dry Santa Ana winds of high velocity. Moreover, due
to the arid nature of the area, the weather during the windy period tends to be
very warm and dry. Furthermore, the City is a densely populated area having
buildings and structures constructed within a climate system capable of
producing major winds, fire and rain related disasters, including but not limited to
those caused by the Santa Ana winds and El Nino (or La Nina) subtropical -like
weather. Because of the described climatic conditions, the City and the
surrounding cities have historically suffered from occasional structural fires.
These have often been difficult to control due to the dry winds carrying sparks
and cinders to surrounding structures. These winds constitute a contributing
factor, which causes small fires originating in high -density development presently
being constructed in the City, which spread quickly and create the need for an
increased level of fire protection. This added protection, including, but not limited
to on -site protection, will supplement normal Fire Department response available
in new development, and provide immediate fire protection for life and safety of
multiple -occupancy occupants during fire occurrence.
2. Topographical Conditions: The City is a densely populated area having buildings
and structures constructed within relatively flat and hilly topography causing
structures close to develop heat island conditions due to urban development and
therefore needs to be incorporated into the code to assure that new buildings and
structures and additions or alterations to existing building or structures are
designed and constructed in accordance with the scope and objectives of the
California Codes. Traffic and circulation congested in urban areas often place
Fire Department response time to emergencies at risk. This condition makes the
need for enhanced on -site protection for property occupants necessary. The dry
weather conditions, combined with the relatively hilly topography of the City is
very hazardous to the surrounding highly populated areas in as far as flame
spread is concerned. Because of the above -described topographic conditions,
the City and the surrounding cities have historically suffered from occasional
structural fires. These have often been difficult to control due to the dry winds
carrying sparks and cinders to surrounding structures.
3. Geological Conditions: The City is a densely populated area located in the
greater Los Angeles/Long Beach region having buildings constructed over and
near a vast array of fault systems capable of producing major earthquakes,
including but not limited to the 1994 Northridge Earthquake. During a major
earthquake, emergency resources would be extremely taxed, and the ability to
respond to such emergencies would be complicated. Local standards in excess
of statewide minimums will assist in reducing risks associated with earthquakes
and the consequent disruption of traffic flow. Due to the large number of tall
buildings in this region as well as the increased fire -life safety associated with
such a seismic failure, the proposed modification to have a higher minimum base
seismic shear consistent with previous editions of the building codes need to be
incorporated into the code to assure that new buildings and additions or
Page 47 of 121
alterations to existing buildings are designed and constructed in accordance with
the scope and objectives of the International Codes.
B. The City Council finds that the following table sets forth the 2022 California
Building Standards Code provisions constituting building standards that have
been modified pursuant to Ordinance No. 1641, and the associated local climatic,
topographical, and/or geological conditions described in Section 2(A) above:
2022 California Building Code Section
added or amended:
Appendix F, H, I and J
105.1
105.2
105.3.2
105.8
109.4
109.6.1
109.6.2
109.7
110.1.1
113.3
113.4
202
456
903.2
903.2.22
903.3.5.3
903.3.8
903.3.9
903..4.2
909.11
1206.6
1507.3.1
1613.5
1613.5.2
1613.5.3
1613.5.4
1613.5.5
1613.7
1613.8
1704.6
1704.6.1
1705.3
Amended
Amended
Amended
Added
Amended
Added
Added
Added
Added
Amended
Added
Amended
Added
Amended
Added
Added
Amended
Amended
Amended
Amended
Added
Amended
Added
Added
Added
Added
Added
Added
Added
Amended
Amended
Amended
Specific Finding-- climatic,
topographical and/or geological
conditions (Section 2(A)):
Administrative, Climatic,
Topographical, and Geological
Administrative
Administrative
Administrative
Administrative
Administrative
Administrative
Administrative
Administrative
Administrative
Administrative
Administrative
Climatic, Topographical
Climatic, Topographical
Climatic, Topographical
Climatic, Topographical
Climatic, Topographical
Climatic, Topographical
Climatic, Topographical
Climatic, Topographical
Climatic, Topographical
Climatic, Topographical
Climatic, Topographical
Geological
Geological
Geological
Geological
Geological
Geological
Geological
Geological
Geological
Geological
Page 48 of 121
1705.13
Amended
Geological
1807.1.4
Amended
Climatic, Geological
1807.1.6
Amended
Geological
1809.3
Amended
Geological
1809.7 and
Table 1809.7 Amended
Geological
1809.12
Amended
Climatic, Geological
1810.3.2.4
Amended
Climatic, Geological
1905.1
Amended
Geological
1905.1.7
Amended
Geological
1905.1.9, 1905.1.10,
and 1905.1.11 Added
Geological
2304.10.2
Amended
Geological
2304.12.2.8 Amended
Climatic, Geological
2305.4
Added
Geological
2305.5
Added
Geological
2306.2
Amended
Geological
2306.3
Amended
Geological
2307.2
Added
Geological
Table 2308.6.1
Amended
Geological
2308.6.5, Figure 2308.6.5.1, and Figure 2308.6.5.2
Geological
Amended
2308.6.8.1
Amended
Geological
2308.6.9
Amended
Geological
3115
Amended
Geological
J101.3
Amended
Topographical
J101.4
Added
Topographical
J101.5
Added
Topographical
J101.6
Added
Topographical
J101.7
Added
Topographical
J101.8
Added
Topographical
J101.9
Added
Topographical
J103.2
Amended
Topographical
J103.3
Added
Topographical
J103.4
Added
Topographical
J104.2.1
Added
Topographical
J104.2.2
Added
Topographical
J104.2.3
Added
Topographical
J109.5
Added
Topographical
J113
Added
Topographical
Page 49 of 121
2022 California Residential Code Section
added or amended:
R105.2 Amended
R105.3.2 Amended
R105.8 Added
R108.5.1 Added
R108.5.2 Added
R108.6 Amended
R109.1.7 Added
R109.5 Added
R112.3 Amended
R301.1.3.2 Amended
R 301.1.5 Added
R301.2.2.6 Amended
R301.2.2.3.11 Added
R313.1 Amended
R328.1 Amended
R328.4 Amended
R328.5 Amended
R328.7 Amended
R341 Added
R401.1 Amended
R403.1.2 Amended
R403.1.3.6 Amended
R403.1.5 Amended
R404.2 Amended
R501.2 Amended
R503.2.4 Added
Table R602.3(1) Amended
R602.3.2 and Table R602.3.2 Amended
Table R602.3(2) Amended
R602.10.2.3 Amended
Table R602.10.3(3) Amended
Table R602.10.4 Amended
Table R602.10.5 Amended
Figure R602.10.6.1 Amended
Figure R602.10.6.2 Amended
Figure R602.10.6.4 Amended
R606.4.4 Amended
R606.12.2.2.3 Amended
R803.2.4 Added
R905.3.1 Amended
R1001.3.1 Amended
Specific Finding-- climatic,
topographical and/or geological
conditions (Section 2(A)):
Administrative
Administrative
Administrative
Administrative
Administrative
Administrative
Administrative
Administrative
Administrative
Geological
Geological, Topographical
Geological
Geological
Climatic, Topographical
Climatic, Topographical
Climatic, Topographical
Climatic, Topographical
Climatic, Topographical
Climatic, Topographical
Geological, Climatic
Geological
Geological
Geological
Climatic, Geological
Geological
Geological
Geological
Geological
Geological
Geological
Geological
Geological
Geological
Geological
Geological
Geological
Geological
Geological
Geological
Geological
Geological
Page 50 of 121
2022 California Electrical Code Section
added or amended:
P••
Adopted
Adopted
Specific Finding-- climatic,
topographical and/or
geological conditions
(Section 2(A)):
Administrative, Climatic,
Topographical, Geological
Administrative, Climatic,
Topographical, Geological
2022 California Mechanical Code Section
Specific Finding-- climatic,
added or amended:
topographical and/or
geological conditions
(Section 2(A)):
104.0
Amended
Administrative
104.5
Amended
Administrative
107.0
Amended
Administrative
App F
Adopted
Climatic, Topographical
App G
Adopted
Climatic
App H
Adopted
Climatic
2022 California Plumbing Code Section
Specific Finding-- climatic,
added or amended:
topographical and/or
geological conditions
(Section 2(A)):
104.4
Amended
Administrative
104.5
Amended
Administrative
107.0
Amended
Administrative
1211.8
Amended
Geological
App E
Adopted
Climatic, Topographical
App G
Adopted
Climatic
App K
Adopted
Climatic, Topographical
App M
Adopted
Climatic
App N
Adopted
Climatic
2022 California Existing Building Code Section Specific Finding-- climatic,
Added or amended: topographical and/or
geological conditions
(Section 2(A)):
1.8.8 Amended Administrative
Page 51 of 121
2022 California Green Building Standards Code Section Specific Finding-- climatic,
Added or amended: topographical and/or
geological conditions
(Section 2(A)):
101.13 Amended Administrative
2022 California Fire Code Section
added or amended:
1.11.4.1
Amended
104.1.1
Added
104.1.2
Added
104.11.2
Added
104.1.4
Added
104.12.4
Added
105.2
Amended
107.4
Added
107.7
Added
108.2.1
Amended
111.5
Added
112.4
Amended
202
Added
308.1.4
Deleted
311.5
Deleted
503.2.1
Amended
503.6.1
Added
507.2.1
Amended
507.5.1.1
Amended
510.4.2.9
Added
511
Added
901.4.8
Added
901.11
Added
901.12
Added
903.2
Amended
903.2.1-903.2.11.3 Deleted
903.2.22
Added
903.3.3.8
Added
903.3.5.3
Added
Specific Finding-- climatic,
topographical and/or
geological conditions
(Section 2(A)):
Administrative
Administrative
Administrative
Administrative
Administrative
Administrative
Administrative
Administrative
Administrative
Administrative
Administrative
Administrative
Administrative
Climatic, Topographical
Administrative
Climatic, Topographical
Climatic, Topographical
Climatic, Topographical
Climatic, Topographical
Climatic, Topographical
Climatic, Topographical
Climatic, Topographical
Climatic, Topographical
Climatic, Topographical
Climatic, Topographical
Climatic, Topographical
Climatic, Topographical
Climatic, Topographical
Climatic, Topographical
Page 52 of 121
903.3.9
Amended
Climatic, Topographical
903.4.2
Amended
Climatic, Topographical
909.11
Amended
Climatic, Topographical
1207.11.3
Amended
Climatic, Topographical
1207.11.4
Amended
Climatic, Topographical
1207.11.6
Deleted
Climatic, Topographical
3305.9
Amended
Climatic, Topographical
5601.1.3
Amended
Climatic, Topographical
5601.3.1
Amended
Climatic, Topographical
5601.7
Amended
Administrative
5801.1.1
Added
Topographical
B105.2
Amended
Climatic, Topographical
13-9-3
Added
Climatic, Topographical
SECTION 3. Severability. If any part of this Resolution or its application is deemed
invalid by a court of competent jurisdiction, the City Council intends that such invalidity
will not affect the effectiveness of the remaining provisions or applications and, to this
end, the provisions of this Resolution are severable.
SECTION 4. Repeal. Upon adoption of this ordinance, Resolution No. 5373 will be
repealed and superseded by this Resolution.
SECTION 5. Signature Authority. The Mayor, or presiding officer, is hereby authorized
to affix his signature to this Resolution signifying its adoption by the City Council of the
City of El Segundo, and the City Clerk, or her duly appointed deputy, is directed to attest
thereto.
SECTION 6. Effective Date. This Resolution will take effect upon adoption and remain
effective unless repealed or superseded.
SECTION 7. City Clerk Direction, Transmittal to State. The City Clerk will certify to the
passage and adoption of this Resolution, enter it in the City's book of original Resolutions,
and make a record of this action in the meeting's minutes. The City Clerk is directed to
transmit a certified copy of this Resolution to the California Building Standards
Commission.
PASSED, APPROVED AND ADOPTED this day of
404191
Drew Boyles, Mayor
ATTEST:
Page 53 of 121
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES 1 SS
CITY OF EL SEGUNDO
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved and
signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a
regular meeting of said Council held on the day of 2023, and the same was
so passed and adopted by the following vote-
AYES-
NOES-
ABSENT-
ABSTAIN -
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, CITY ATTORNEY
Joaquin Vazquez, Assistant City Attorney
Page 54 of 121
GIRT411 City Council Agenda Statement
ELSEGUNDO Meeting Date: January 17, 2023
Agenda Heading: Public Hearings
Item Number: C.7
TITLE:
Adoption of Annual Community Development Block Grant Program Project Selection for
2023-2024
RECOMMENDATION:
1. Conduct a public hearing.
2. Take testimony and other evidence as presented.
3. Adopt Resolution approving a new 2023-2024 Community Development Block
Grant (CDBG) Project entitled, "El Segundo Library Park American with
Disabilities Act (ADA)-Compliant Pathway Project," and appropriate 2023-
2024 CDBG funds estimated at $62,337, plus prior, unspent CDBG funds in
the amount of $77,802 for a total project budget of $140,139.
4. Authorize the City Manager, or his designee, to execute all contracts, in a form
approved by the City Attorney, with the Los Angeles County Development
Authority (LACDA).
5. Alternatively, discuss and take other possible action related to this item.
FISCAL IMPACT:
Included in Adopted FY 2022/23 Budget
Amount Budgeted: $140,139
Additional Appropriation: None
Account Number(s): CDBG Fund 111-400-2781-8441
BACKGROUND:
Each year, Community Development Block Grant (CDBG) funds are allocated to cities
by the Federal Housing and Urban Development Department (HUD) and administered
Page 55 of 121
Annual Adoption of 2023-2024 Community Development Block Grant Program
Project Selection
January 17, 2023
Page 2 of 3
by the Los Angeles County Development Authority (LACDA). Participating cities
receive federal funding based upon the total number of cities participating in the
County's program, census population counts, estimates of poverty, overcrowding and
aged housing stock. The City of El Segundo has participated in the Los Angeles Urban
County's CDBG Program since 1986.
On May 19, 2020, the City Council approved a Cooperation Agreement with LACDA to
continue participating in the Los Angeles Urban County CDBG Program for a three-year
period beginning July 1, 2021 through June 30, 2024. 2023-2024 will be the final year of
the current three-year funding cycle. The City's estimated CDBG funding allocation for
Fiscal Year 2023-2024 is $62,337. This is a planning estimate only; LACDA will confirm
the City's final FY 2023-2024 CDBG allocation in the spring of 2023.
The City did not implement a 2022-2023 CDBG project. Thus, unallocated, prior year
CDBG funds of $77,802 may be appropriated along with the City's new 2023-2024
CDBG allocation for a total estimated CDBG Program budget of $140,139.
DISCUSSION:
The City typically uses its CDBG funds to ensure compliance with Americans with
Disabilities Act (ADA) requirements. Since 2007, CDBG funds have supported the
installation of approximately 325 ADA-compliant accessible curb ramps throughout the
City, construction of ADA-compliant improvements at City -owned parking lot facilities,
and currently, the City Hall ADA Restroom Improvement Project.
Construction of an ADA-compliant accessible pathway project is an example of an
eligible activity under the CDBG Program. In particular, constructing an ADA-compliant
pathway at El Segundo Library Park will increase pedestrian mobility throughout the
park, promote safety improvements, and allow unobstructed paths of travel for elderly
and severely disabled persons to successfully navigate Library Park. Generally, the
project will include demolition and removal of existing asphalt to construct an accessible
concrete pathway, a concrete curb with metal hand railing, and eight ADA-accessible
curb ramps.
This project is consistent with the City's Capital Improvement Program and will be
included in the FY 2023-24 City budget. A combination of Gas Tax and Measure M
funding will be budgeted in FY 2023-24 to cover any shortfall in funding for the project.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 4: Develop and Maintain Quality Infrastructure and Technology
Objective 4A: El Segundo's physical infrastructure supports an inviting and safe
Page 56 of 121
Annual Adoption of 2023-2024 Community Development Block Grant Program
Project Selection
January 17, 2023
Page 3 of 3
community.
PREPARED BY:
Michael Allen, AICP, Development Services Director
REVIEWED BY:
Michael Allen, AICP, Development Services Director
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
Community Development Block Grant Resolution
Page 57 of 121
RESOLUTION NO. 23-
A RESOLUTION OF THE EL SEGUNDO CITY COUNCIL APPROVING THE
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FOR 2023-2024
WHEREAS, on August 22, 1974, the President of the United States signed into
law the Housing and Community Development Act of 1974 (Act); and
WHEREAS, the primary goals of Title 1 of the Act are the development of viable
urban communities by providing decent housing and a suitable living environment, and
expanding economic opportunities, principally for persons of low and moderate income;
and
WHEREAS, the City of El Segundo contracts with the Los Angeles County
Development Authority for the disbursement of Community Development Block Grant
Funds through the Small Cities Program; and
WHEREAS, the City of El Segundo will receive approximately $62,337 in 2023-
2024 Community Development Block Grant Funds and will carry forward unallocated
CDBG Funds from prior years in an amount of $77,802 for a total amount of
approximately $140,139 to construct an Americans with Disabilities Act (ADA)
compliant pathway at El Segundo Library Park that removes architectural and material
barriers for senior and disabled persons; and
WHEREAS, the City Council has conducted a public hearing, with the required
prior noticing to provide the public an opportunity to comment on the proposed program
in accordance with the program requirements for the 2023-2024 Community
Development Block Grant Program.
NOW, THEREFORE, THE CITY COUNCIL DOES HEREBY ORDER AND
RESOLVE AS FOLLOWS:
SECTION 1. The City Council hereby approves the Community Development
Block Grant (CDBG) Program for the proposed construction of an ADA-compliant
accessible pathway at El Segundo Library Park and instructs staff to submit the
necessary CDBG documents and a copy of this Resolution to the Los Angeles County
Development Authority.
SECTION 2. The City Council authorizes the City Manager or designee to
execute all necessary contracts and agreements with the Los Angeles County
Development Authority, in order complete the proposed CDBG Program changes
which may be reviewed as necessary by the City Attorney.
Page 58 of 121
Resolution No. 23-XXX
SECTION 3. The City Council further authorizes the City Manager or designee
to adjust the 2023-2024 CDBG Program and budget, as necessary, to take into account
the final CDBG allocation from the U.S. Department of Housing and Urban
Development, any amounts remaining unspent at the close of the preceding fiscal year,
and programmatic changes necessary to fulfill the requirements of the CDBG Program.
SECTION 4. The City Clerk shall certify to the adoption of this Resolution and
thenceforth and thereafter the same shall be in full force and effect.
Ayes:
Noes:
Absent:
Abstain:
ATTEST:
Tracy Weaver,
City Clerk
PASSED, APPROVED, and ADOPTED this 17th day of January, 2023.
Drew Boyles,
Mayor, City of El Segundo, California
2
Page 59 of 121
GIRT411 City Council Agenda Statement
ELSEGUNDO Meeting Date: January 17, 2023
Agenda Heading: Staff Presentations
Item Number: D.8
TITLE:
Factual Response to Police Officers Association (POA) Communications to the Public
RECOMMENDATION:
1. Receive and file Factual Response to Police Officers Association (POA)
Communications to the Public staff report.
2. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
There is no fiscal impact to receive and file this report.
BACKGROUND:
The El Segundo Police Officers' Association (POA) Memorandum of Understanding
(MOU) expired on September 30, 2021. The parties completed one round of
negotiations and were not able to reach agreement. The parties are in the process of a
second round of negotiations. This report details the salary and benefits included in the
City's proposal and the expired MOU, as well as information on Police Department
staffing and resource expenditures and crime statistics.
DISCUSSION:
Citv Offers to POA
On September 23, 2021, representatives from the (POA) and the City began meeting
and conferring in good faith to negotiate a successor contract. After five meetings, the
POA declared impasse on February 9, 2022.
The POA requested a Factfinding through the Public Employee Relations Board
(PERB), and a hearing was held on June 20, 2022. The Factfinding Chair issued a
Factfinding Report and Recommendations on July 17, 2022 which is available on the
Page 60 of 121
Factual Response to Police Officers Association (POA) Communications to the
Public
January 17, 2023
Page 2 of 6
City's website. The non -binding recommendations were not imposed on the POA by the
City.
On March 25, 2022, representatives from the (POA) and the City again began meeting
and conferring in good faith to negotiate a successor contract. The City updated a total
compensation survey of salary and benefits on September 18, 2022 utilizing the
comparable agencies of Culver City, Gardena, Hawthorne, Hermosa Beach, Inglewood,
Los Angeles City, Los Angeles County, Manhattan Beach, Redondo Beach, Torrance,
and Santa Monica. The City issued its fifth and "Last, Best, and Final Offer" (LBFO) on
October 7, 2022 to the POA for consideration. The terms offered placed the total
compensation of both the Officer and Sergeant ranks near the top of survey cities.
Additionally, they receive a lifetime medical benefit at the same contribution amount as
active employees upon retirement with CaIPERS and the City. This contribution is
currently $1,650 per month. Only one of the comparable agencies has a similar retiree
medical benefit. This offer included the following:
• 4.5 year contract term, from October 1, 2021 to June 30, 2026;
• $10,000 retention bonus;
A total of 10.5% in base salary increases, effective as follows-
* 3% effective retroactive to July 1, 2022
0 3% effective July 1, 2023
0 3% effective July 1, 2024
0 1.5% effective July 1, 2025
Increase City contributions to insurance as follows:
o Vision and dental insurance from $135 to $184.25;
o Coverage for basic life insurance from $10,000 to $50,000;
o Medical Insurance from $1,650 to $1,700 effective January 1, 2023;
from $1,700 to $1,750 effective January 1, 2024; City contribution will
thereafter increase by 3% annually, not to exceed 90% of the CaIPERS
Region 3 Kaiser Family rate.
• Binding Arbitration for both discipline appeals and litigation;
• Residency Requirement (within 100 miles of El Segundo) for all personnel hired
on or after January 1, 2023.
The City also offered the POA an alternative that does not include binding arbitration; it
includes the same increases to insurance contributions, the residency requirement, and
offers a total of 5.25% in base salary increases.
Page 61 of 121
Factual Response to Police Officers Association (POA) Communications to the
Public
January 17, 2023
Page 3 of 6
The binding arbitration component of the City's offer provides that all legal claims
brought by officers against the City would by resolved through binding arbitration. The
City would be responsible for paying for the arbitrator (currently between $600 and $900
per hour) and the legal counsel representing the City. Officers would be entitled to
pursue any legal claims that they have against the City and would be entitled to all
damages, including legal fees if provided for by law, against the City as part of the
arbitration process.
Salary and Benefit Adjustments Provided in Prior MOU
The prior MOU term was October 1, 2018, through September 20, 2021 which included
the COVID-19 pandemic. During this time, the City experienced deep General Fund
revenue cuts but the terms and conditions were fully honored by the City with no layoffs,
no pause on salary step increases, and no elimination or reduction of cost -of -living
increases. Below are the salaries and benefit provisions that were provided to POA
employees:
FY 2018-19-
• Automatic 9% Cost of Living Adjustment (COLA) for each POA member
• Automatic $75 per month increase in City paid medical contributions (from
$1,425 to $1,500 per month) for each POA member
• Automatic $3,750 retention bonus paid to 26 POA members
• 5% step increase with satisfactory job performance in addition to the 9% COLA,
totaling a 14% raise for eligible members
• Automatic 10% step increase (going from step E to step F) in addition to the 9%
COLA, totaling a 19% raise for eligible members
FY 2019-20-
• Automatic 2% Cost of Living Adjustment (COLA) for each POA member
• Automatic $75 per month increase in City paid medical contributions (from
$1,500 to $1,575 per month) for each POA member
• 5% step increase with satisfactory job performance in addition to the 2% COLA,
totaling a 7% raise for 18 POA members
• Automatic 10% step increase in addition to the 2% COLA, totaling a 12% raise
for 2 POA members
Page 62 of 121
Factual Response to Police Officers Association (POA) Communications to the
Public
January 17, 2023
Page 4 of 6
FY 2020-21:
• Automatic 2% Cost of Living Adjustment (COLA) for each POA member
• Automatic $75 per month increase in City paid medical contributions (from
$1,575 to $1,650 per month) for each POA member
• Automatic $3,750 retention bonus paid to 30 POA members
• 5% step increase with satisfactory job performance in addition to the 2% COLA,
totaling a 7% raise for 15 members
• Automatic 1 0% step increase in addition to the 2% COLA, totaling a 12% raise
for 9 POA members
The POA employee salaries and benefits are available on the Transparent California
website.
Police Department Staffing and Resource Expenditures
Prior to 2009, the Police Department was authorized to hire seventy-two (72) sworn
officers. For the last thirteen years, the Police Department has been authorized to hire
sixty-two (62) sworn officers. The POA claims that authorized Police Officer levels have
recently been reduced are not accurate.
During 2022-2023 budget hearing, the City Council authorized the Police Department to
hire all previously frozen positions which included the following: one (1) Lieutenant, one
(1) Sergeant, and two (2) officers. The Police Department is authorized to hire sixty-two
(62) sworn officers. The department is currently staffed with fifty-nine (59) sworn
officers and continues to work closely with the Human Resources Department to
actively recruit.
In October 2022, a recruitment was conducted for Lieutenant and an internal candidate
was recently promoted to the position. Also, in October 2022, an internal candidate was
promoted to Sergeant off the existing eligible list. An additional Sergeant recruitment is
planned for February 2023. For the three (3) vacancies, we have seven (7) officer
candidates in background processing.
With the City's Ca1PERS retirement formula of 3@50 for Tier 1 and 3@55 for Tier 2,
employees are eligible to retire at age 50 or 55 respectively. Currently, seven (7)
officers are eligible to retire with an additional eight (8) attaining eligibility by the end of
calendar year 2023.
Page 63 of 121
Factual Response to Police Officers Association (POA) Communications to the
Public
January 17, 2023
Page 5 of 6
The following expenditures were made for Police Department resources:
2020
2021
4011041
• Police Department firing range remodel- $274, 716
• Mobile Digital Computers for police vehicles- $121,109
• Updated gym equipment- $41,924
• The Counseling Team International for mental health services- $17,640
Zebra convenient printers for patrol tablets- $11,699
The Counseling Team International for mental health services- $10,980
• 10 patrol vehicles and outfitting costs- $692,703
• 65 Taser devices for all patrol officers- $181,988.60
• Women's Bathroom Remodel Project- $144,044
• Contract for improvements of the Firearms Range Acco Engineered Systems,
I nc.- $29,533
• The Counseling Team International for mental health services- $5,500
Crime Statistics
State and County laws and directives have changed traditional policing. Zero bail
policies prevent the Police Department from keeping arrestees in custody. Proposition
57 and 47, passed by voters in 2014 redefined certain offenses previously classified as
felonies now as misdemeanors. This change has impacted property crime rates
throughout California and continues an upward trend. Law enforcement agencies are
endeavoring to revamp the law to reinstate provisions to reduce crime.
Comparison of 2021 to 2022 yearly data through November 2022, Part 1 Crime (violent
crimes and property crimes) has increased 6%, with burglary accounting for most
crimes. Crime statistics have increased throughout Los Angeles County, this is not
unique to the City of El Segundo. Our City continues to be a very safe community, with
violent crime extremely rare, particularly within our residential areas.
While labor negotiations are ongoing, the City remains committed to public safety and to
fiscal responsibility.
Page 64 of 121
Factual Response to Police Officers Association (POA) Communications to the
Public
January 17, 2023
Page 6 of 6
CITY STRATEGIC PLAN COMPLIANCE:
Goal 1: Enhance Customer Service, Diversity, Equity, Inclusion and Communication
Objective 1A: El Segundo provides unparalleled service to all customers.
Objective 1 B: El Segundo's engagement with the community ensures excellence.
Goal 2: Support Community Safety and Preparedness
Objective: El Segundo is a safe and prepared city.
Goal 3: Promote a Quality Workforce Through Teamwork and Organizational
Efficiencies
Objective: El Segundo is an employer of choice and consistently hires for the future,
with a workforce that is inspired, world -class, engaged and innovative.
PREPARED BY:
Rebecca Redyk, Human Resources Director
REVIEWED BY:
Rebecca Redyk, Human Resources Director
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
None
Page 65 of 121
GIRT411 City Council Agenda Statement
ELSEGUNDO Meeting Date: January 17, 2023
Agenda Heading: Staff Presentations
Item Number: D.9
TITLE:
Urho Saari Swim Stadium ("The Plunge") Project
RECOMMENDATION:
1. Provide direction to staff on the proposed modifications to the conceptual design
of "The Plunge" project which was previously presented to the City Council on
June 1, 2021 and on October 18, 2022.
2. Receive and file the "business model" for the operations and maintenance of
"The Plunge."
3. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
Budgeted Amount: $2,500,000 plus $2,500,710 (Chevron Contribution - $500,000, L.A.
Chargers Headquarters Agreement - $2,000,000, $710 - Interest), for a total of
$5,000,710
Current Balance: $4,152,672 ($848,038 has been encumbered for design)
Additional Appropriation: None
Account Number(s): 301-400-8186-8236 (Plunge Rehabilitation 2020) & 702-233-5101-
5418 (Trust Fund for Plunge Rehab Reserve)
Approximately $10.71VI is expected to be available for this project in FY 2025-2026 as
follows:
• $4,152,672 - Current balance
• $4,500,000 - City General Fund Budget ($1,500,000 per year for three years —
FY 2023-2024 through FY 2025-2026)
• $1,000,000 - L.A. Chargers Headquarters (Ordinance #1631) - $2,000,000 has
been paid to date and is included in the current balance above.
• $1,000,000 - Provided by ESUSD (Agreement 5586)
Page 66 of 121
Urho Saari Swim Stadium ("The Plunge") Project
January 17, 2023
Page 2 of 3
BACKGROUND:
For the conceptual phase in FY 20-21, the City hosted community surveys, a virtual
community meeting, and stakeholder meetings with staff and Recreation and Parks
Commission members to assist in guiding the conceptual design based on the results of
the needs assessment. The Recreation and Parks Commission discussed the needs
assessment and conceptual design at its meetings on April 21 and May 19, 2021. On
May 19, 2021 the Recreation and Parks Commission voted 5-0 to recommend the City
Council move forward with the enhanced conceptual design for the Urho Saari Swim
Stadium. In June 2021, the conceptual plan was presented to City Council with a
consensus to proceed into the design phase of renovating the facility.
On October 18, 2022, the updated design, with a cost estimate of $11.6M, was
presented to City Council with modifications to the June 2021 design as follows:
• Two lifts (elevators) had to be added to meet the American Disability Act (ADA)
requirements.
• The restrooms and the entrance lobby on the first floor needed to be modified as
a result of adding the two lifts.
• The entrance facade of the building needed to be saved due to the historical
nature of the facility.
• A Fire Alarm System needed to be added, per Fire Marshall.
• A room was recommended to be added to accommodate the IT -related
components. The cost of this room was not included in the $11.6M estimate.
• An exit door needed to be added per Fire Marshall.
• The IBI Group recommended a modified lay -out for the locker
room s/showers/restroom s which would facilitate better circulation.
DISCUSSION:
In the discussion at the October 18, 2022 Council meeting, the City Council directed
staff to find elements that could be eliminated from the design to reduce the cost of the
project and bring back an updated presentation. Additionally, the City Council
requested staff to create a business model for the facility to understand the operation
and maintenance costs of the facility. This model prepared by staff shows that $259,000
is needed for operating supplies, and $942,000 is needed for staffing expense per year,
for a total expense of approximately $1.2M per year. This model includes a
programming component at the Plunge which could generate $442,842 in revenue.
Staff and IBI Group will present the updated conceptual design and the business model
to the City Council and seek direction for the final design.
Page 67 of 121
Urho Saari Swim Stadium ("The Plunge") Project
January 17, 2023
Page 3 of 3
In summary, the capital improvement cost estimate could be reduced by approximately
$2M by eliminating the following proposed elements:
• The second level community terrace
• The bleachers near the small pool
• The redesigned open -concept lobby space
• HVAC equipment
• Exterior painting of the building
To preserve the integrity of the project design, staff recommends including these items
as "alternate bid items/alternate design" in the final construction plans, specifications,
and bid documents. This will allow staff to have these elements constructed as part of
the project if a competitively low bid is received and/or if additional funding becomes
available through fundraising efforts or other revenue sources.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 4: Develop and Maintain Quality Infrastructure and Technology
Objective 4A: El Segundo's physical infrastructure supports an inviting and safe
community.
Objective 413: El Segundo's technology supports effective, efficient, and proactive
operations.
PREPARED BY:
Cheryl Ebert, Senior Civil Engineer
REVIEWED BY:
Elias Sassoon, Public Works Director
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
None
Page 68 of 121
GIRT411 City Council Agenda Statement
ELSEGUNDO Meeting Date: January 17, 2023
Agenda Heading: Staff Presentations
Item Number: D.10
TITLE:
El Segundo Fire Department 2022 Annual Report
RECOMMENDATION:
1. Receive and file the El Segundo Fire Department 2022 Annual Report, which is
in alignment with the 2020-2025 El Segundo Fire Department Strategic Plan and
the Commission on Fire Accreditation International (CFAI) accreditation process.
2. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
No fiscal impact.
BACKGROUND:
The El Segundo Fire Department (ESFD) continues to move through the accreditation
process, which has become the gold standard by which to evaluate fire departments.
The ESFD 2020-2025 Strategic Plan captured community input through external and
internal stakeholders. External stakeholders provided community priorities, community
expectations, fire department strengths and weaknesses and opportunities for
improvement. The five strategic initiatives of our plan include workforce development,
training, external communications, and internal communications.
The accreditation process is the framework for the fire department's vision and goals
each year. Our most significant accomplishment this year was the completion of the
Community Risk Assessment and Standard of Cover. These documents, along with the
strategic plan and the detailed 2022 annual report, are available on the ESFD website.
www.elsegunofd.org
Page 69 of 121
El Segundo Fire Department 2022 Annual Report
January 17, 2023
Page 2 of 2
DISCUSSION:
The El Segundo Fire Department responded to 3,077 emergency incidents in 2022.
That is a 16% increase from 2021. Total training hours for the year were 11,255, with an
emphasis on leadership and supervisory professional development. The Environmental
Safety Division completed 395 inspections and 24 plan checks. The Fire Prevention
division completed 1,543 inspections, 599 plan checks, and issued 479 permits.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 1: Enhance Customer Service, Diversity, Equity, Inclusion and Communication
Objective 1A: El Segundo provides unparalleled service to all customers.
Objective 1 B: El Segundo's engagement with the community ensures excellence.
Goal 2: Support Community Safety and Preparedness
Objective: El Segundo is a safe and prepared city.
PREPARED BY:
Deena Lee, Fire Chief
REVIEWED BY:
Deena Lee, Fire Chief
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. Total ESFD Incidents in 2022
Page 70 of 121
.............................................
El Segundo Fire Department
El Segundo, CA.
This report was generated on 1/6/2023 8:41:26 AM
......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ...............
Breakdown by Major Incident Types for Date Range
Zone(s): All Zones I Start Date: 01/01/2022 1 End Date: 12/31/2022
Service Call
4
Hazardous Condition (No Fire)
4.55%
Rescue & Emergency Medical...
63.7%
1 Intent Call
6
alse Alarm & False Call
1.37%
Special Incident Type
0.94%
ires
.57%
pressure rupture, explosion,
/°
Fires
79
2.57%
......................... ,............ ._, „ ..................... . , ..................... .......,, ..................
Overpressure rupture, explosion, overheat - no fire
.......,,
6
,,,,,,,, ,,, .............
0.2%
.... ....... P ........... ...............
Rescue & Emergency Medical Service
--....... ......,..
1960
.................,,,,,,,,,,,,
63.7%
........m.......................................................,...........................................
Hazardous Condition (No Fire)
140
4.55%
.................................................. ......,. ...............................
Service Call
150
, ........m ...................
4.87 /o
.....................""I',".......... ............................................ .........
Good Intent Call 1
....... ,,,,,,,,,
363
............................
11.8%
.... .......,,,,,,,,.,
False Alarm & False Call
,,,,,,,, ,,,,,,,
350
,,,,,,,.... ......................
11.37%
p _ , yp.... .........
S ecial Incident T e
,.
29
..........
0.94%
%
Only REVIEWED and/or LOCKED IMPORTED incidents are included. Summary results for a major incident type are
not displayed if the count is zero.
ENIMMENCY
REPORTING'
emerg encyreporting.com
Doc Id: 553
Page # 1 of 3
Page 71 of 121
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111
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....... ............ ........... ,.................,.......
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,........................_
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112
......................................................................... .. ,...... ..........
- Fires in structure other than in a building
..................
3
o ....,.. ..................
0.1 /0
113
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- Cooking fire, confined to container
7
.......................
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118
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- Trash or rubbish fire, contained
.................... .......
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.................................... .
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131
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-Passenger vehicle fire
5
....o.,,,, ,,,,,,,, ,,,
0.16 /0
140
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.................. .......................................................
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......... .........
16
.........,,, .............
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,...................
11
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1800
.................................
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322
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68
2.21 /0
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. ,,.......
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................. ..................
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..... ......... ...,..... .........
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..................., ,,,,,,,
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,,,,,,,. ......... ,........
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.....................................................
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..........
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,... . . . . ........ .. .............................................................
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m .................
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23
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3...... ...........
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.......... ........... ...................,.
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24
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„ ........................................,
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442
......................................
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.............................................. ..........................
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. ...............................
23
................
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.................. ............ ....................
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...... ,........
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500
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9
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........ . . ...... . .
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...................................
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�/........... ....,,, ,,,,,,, ... .......................
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.....................
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..................................................................
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, , , , ....... .........
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Only REVIEWED and/or LOCKED IMPORTED incidents are included. Summary results for a major incident type are
not displayed if the count is zero.
EMERGENCY
REPORTING'
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Page 72 of 121
J i
1
I
541
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is .....e .......
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...............,........ .......
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.........
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. ,,,,,,,, ...............................................
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........................ ...................
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....... ....... ....................... ............ ....................... ............ .........................
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.......................................,..,........
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.....................................
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not displayed if the count is zero.
EMERGENCY
REPORTING'
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Page 73 of 121
GIRT411 City Council Agenda Statement
ELSEGUNDO Meeting Date: January 17, 2023
Agenda Heading: Staff Presentations
Item Number: D.11
TITLE:
Building Forward Library Infrastructure Grant Resolution
RECOMMENDATION:
1. Adopt the Resolution to receive funding for the Building Forward library
infrastructure grant.
2. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
Current Amount Budgeted: $185,000
Account Number(s): 301-400-8201-8710 (Capital Improvement Fund - Library
Elevators)
Additional Appropriation: Staff is requesting an additional appropriation of $179,590 for
the acceptance of the grant.
$179,590 to be appropriated to 125-400-6101-xxxx (State Grants for Library -
specific account to be determined)
$179,590 to be recognized as revenue for the award of the State Grant and
applied to 125-300-6101-xxxx (State Library Grant Revenue - specific account to
be determined)
BACKGROUND:
The July 1, 2021 California budget, signed by Governor Newsom, included $439 million
in one-time funds to support California libraries' safety and critical maintenance projects.
The money is administered by the California State Library and awarded to libraries
through the Building Forward grant, which requires a 50/50 match from the libraries'
jurisdictions. During the Fiscal Year 2021/22 mid -year budget review, with City Council's
Page 74 of 121
Building Forward Library Grant Resolution
January 17, 2023
Page 2 of 3
approval, the Finance Department set aside $185,000 in anticipation of receiving a
Building Forward grant award from the California State Library. The grant application
period opened February 2022 and, at the direction of the Community Services Director,
the Library Manager applied for a grant of $179,590 to work on the three areas of facility
maintenance. The Library received a letter of intent to award the grant to El Segundo on
September 12, 2022, and a grant acceptance package on November 4, 2022. The
grant provides for infrastructure work to be carried out and completed by March 2026.
DISCUSSION:
As a grant recipient, the City of El Segundo is required to authorize a resolution in which
the City agrees to the terms of the grant and provides confirmation that the City has
matching funds to complete the project. Upon City Council approval, Library staff will
submit the Resolution and other documents to the California State Library to ensure
compliance with requirements.
The infrastructure projects subject to grant fund programming are identified in the City's
document "Capital Improvement Program Fiscal Year 2021/22 through 2025/26," the El
Segundo Public Library has three major areas of facility maintenance requiring repair or
replacement: waterproofing the southwest wall, replacement of outdated elevator
equipment and replacement of outdated HVAC equipment. Per the report, the Library's
south wall is experiencing ground level water intrusion which has resulted in cracks,
peeling paint and wall material failures; interior and exterior work are needed to correct
this problem, including subsurface drainage, installation of proper waterproofing and
removal and replacement of the interior finish. The elevator, installed in the Library's
1993 remodel, has reached the end of its life cycle and breaks down intermittently.
When elevator breakdowns occur, patrons unable to use the stairs to access the
ground floor must walk around the outside of the building and enter the Children's area
at the east ground floor entrance. Given the age of the elevator equipment, replacement
parts are difficult to find and repairs can take a great deal of time to complete. The
HVAC system, likewise installed in 1993 and at the end of its lifecycle, breaks down on
a regular basis, making the building too warm for patrons and staff in the summer and
too cold in the winter. Replacement parts for the HVAC system are difficult to find and
often require newly manufactured pieces.
Estimated costs for this work, as shown on the CIP document and later provided by the
Public Works' Engineering Division, are $359,180.
South Wall Repair Work - $125,600
Elevator Equipment Replacement - $190,400
HVAC Equipment Replacement - $43,180
CITY STRATEGIC PLAN COMPLIANCE:
Page 75 of 121
Building Forward Library Grant Resolution
January 17, 2023
Page 3 of 3
Goal 1: Enhance Customer Service, Engagement, and Communications; Embrace
Diversity, Equity, and Inclusion.
Objective 1A: El Segundo Provides Unparalleled Service to Internal and External
Customers
Goal 4: Develop and Maintain Quality Infrastructure and Technology
Objective 1A: El Segundo's Physical Infrastructure Supports an Appealing, Safe and
Effective Community
PREPARED BY:
Mark Herbert, Library Manager
REVIEWED BY:
Aly Mancini, Recreation, Parks and Library Director
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. Library Infrastructure Grant Resolution
2. El Segundo Public Library Building Forward Grant Award Letter
3. Capital Improvement Program Justification for Library Wall, Elevator and HVAC
Work
4. Building Forward Council Presentation
Page 76 of 121
RESOLUTION NO.
A RESOLUTION APPROVING ACCEPTANCE AND
EXECUTION OF SB 129 CALIFORNIA STATE LIBRARY
BUILDING FORWARD INFRASTRUCTURE GRANT
FUNDS FOR EL SEGUNDO PUBLIC LIBRARY REPAIRS
FOR ACCESSIBILITY AND HEALTH.
The City Council of the city of El Segundo does resolve as follows
SECTION 1. Findings. The City Council finds and determines as follows:
A. The Legislature and Governor of the State of California ("State") have provided
funds for the Senate Bill 129 California Budget Act's appropriation of grant
funding ("Grant Funds") for California State Library ("State Library") Building
Forward Infrastructure program ("Program").
B. The State Legislature has delegated the responsibility for the administration of
this Program and establishment of necessary Program procedures to the State
Library.
C. The State Library require a resolution from the City Council certifying actions
related to the Grant Funds before execution of a Grant Funds agreement.
D. In correspondence dated October 19, 2022, the State Library notified the City
that it had been awarded $179,590 in Grant Funds, and the City Council seeks
to authorize the acceptance of the funds and execution of necessary
documentation to effectuate State Library disbursement of funds to the City.
E. The City proposes to utilize Grant Funds to implement library repairs for
accessibility and health at the El Segundo Public Library.
F. The City has the legal authority and is authorized to enter into an agreement
with the State of California.
SECTION 2. Actions. Pursuant to the findings above, the City Council:
A. Confirms that, pursuant and subject to all of the terms and provisions of the
California Budget Act of 2021, the El Segundo Public Library Director of
Recreation, Parks and Library, or designee. duly prepared and filed an
application Grant Funds.
B. Authorizes the City's acceptance of the $179,590 award of Grant Funds under
the Program in accordance with the City's Grant Funds application.
C. Acknowledges that, during the City's Fiscal Year 2021-22 mid -year budget
review, the City Council approved up to $200,000 to be set aside in anticipation
of a possible matching funds for the Program's Grant Funds.
D. Authorizes and directs the City Manager, or designee, to execute and submit
the funding agreement, and other necessary documentation with the State
Library to accept the Grant Funds and carry out the City's authorized actions
under the Program.
Page 77 of 121
E. Certifies that the City's actions programming the Grant Funds will comply with
any laws and regulations including, without limitation, the California
Environmental Quality Act, legal requirements for building codes, health and
safety codes, the California Labor Code, disabled access laws, and, that prior
to commencement of the project, all applicable permits will have been obtained.
SECTION 3. Severability. If any part of this Resolution or its application is deemed
invalid by a court of competent jurisdiction, the City Council intends that such invalidity
will not affect the effectiveness of the remaining provisions or applications and, to this
end, the provisions of this Resolution are severable.
SECTION 4. Electronic Signatures. This Resolution may be executed with
electronic signatures in accordance with Government Code §16.5. Such electronic
signatures will be treated in all respects as having the same effect as an original signature.
SECTION 5. Signature Authority. The Mayor, or presiding officer, is hereby
authorized to affix his signature to this Resolution signifying its adoption by the City
Council of the City of El Segundo, and the City Clerk, or her duly appointed deputy, is
directed to attest thereto.
SECTION 6. Effective Date. This Resolution will take effect immediately upon
adoption and will remain effective unless repealed or superseded.
SECTION 7. City Clerk Direction. The City Clerk will certify to the passage and
adoption of this Resolution, enter it in the City's book of original Resolutions, and make a
record of this action in the meeting's minutes.
PASSED, APPROVED AND ADOPTED this day of
2023.
Drew Boyles, Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved and
signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a
regular meeting of said Council held on the day of 2023, and the same was
so passed and adopted by the following vote:
Page 78 of 121
AYES-
NOES-
ABSENT-
ABSTAIN -
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, CITY ATTORNEY
Joaquin Vazquez, Deputy City Attorney
Page 79 of 121
o K
STATE LIBRARY
October 19, 2022
Mark Herbert
Library Manager
City of El Segundo Community Services Department
111 W Mariposa Ave,
El Segundo, CA 90245
Subject: Building Forward, Library Infrastructure Grant
EL SEGUNDO PUBLIC LIBRARY
El Segundo Public Library
Grant No. BF-1-21-018
Dear Mark Herbert:
This letter confirms the California State Library's award of $179,590 in Building Forward
grant funds to the City of El Segundo Community Services Department for the Library
Repairs for Accessibility and Health project at the El Segundo Public Library. These
grant funds are intended to be used toward the project components detailed in the
Intent to Fund letter dated September 12, 2022, and on the last page of this letter.
Per your application and the requirements set forth in SB 129 (2021), the City of El
Segundo Community Services Department will contribute $179,590 toward the project.
Match funds are subject to the same restrictions as grant funds; may not be spent on
any unallowable costs; and must be spent during the grant period at the same rate as
grant funds.
This grant is governed by the Grant Agreement and Certification of Compliance. These
documents, along with the first allocation claim form, will be sent separately to your
organization's authorized representative by email through DocuSign and they must be
signed using the DocuSign system.
The following supporting documents are also required and must be submitted through
the State Library's online grant portal at: https://webportalapp.com/sp/buildingforward:
• Final Project Budget
• Final Project Implementation Plan
Libraiy - Couf Is Budcling 916 3Z.3-9759
P 0 Box N283cskadm( gov
Sacrarnenro, CA 9423 7 -000 1 wwvvJbraiy ca.gov
Page 80 of 121
Building Forward Library Infrastructure Grant Program
BF-1-21-018
Page 2
• A resolution from the grantee organization's governing body approving
acceptance of grant funds and designating an Authorized Representative allowed
to enter into agreements on behalf of the organization
• If applicable: A letter from the grantee organization's Chief Financial Officer,
Finance Director, or equivalent confirming availability of matching funds
(Required for all grantees contributing local match funds.)
• If applicable: A current facility lease with a term extending at least ten years after
the end of the grant period. (Required for all projects involving leased buildings.)
The City of El Segundo Community Services Department will receive $89,795 of the
award following the submission and approval of all required documents. The remaining
funds will be made available following the grantee's completion of the requirements
outlined in the Grant Agreement and Certification of Compliance document included in
the Award Packet, and in accordance with the payment schedule.
Please complete and submit all supporting documents within 30 days of receipt
of this letter. Contact your grant monitor if you are not able to provide all
documentation by that time.
The State Library grant monitor for this project is Libby Carlson. Your grant monitor can
be reached by email at libby.carlson@library.ca.gov or phone at (916) 603-6705. Your
grant monitor will be available to assist you throughout your grant period.
Hard copies of this correspondence will not follow. Please keep the entirety of this
correspondence for your files and consider these award materials as your original
documents.
Best wis4hes for a
RespVctfUlly your,
Gre I u�c S Cali%rnia tate Librarian
1. brary - (:;marts Building
F1 0 Box 9,1.2813 7
Sacrainc-mto CA 94237 0001
I project.
916-323 W59
usdkadm@hbnauy (,4.l gent
vvwxl library,ca,gov
Page 81 of 121
Building Forward Library Infrastructure Grant Program
BF-1-21-018
Page 3
Enclosures: Grant Agreement (for reference only)
Final Project Budget Form and List of Unallowable Costs
Final Project Implementation Plan Form
Sample Authorizing Resolution
CC: Libby Carlson
Annly Roman
Reed Strege
State Library Fiscal Office
Lib�afy --- cot.,nts Buddimg
F1 0 Box 942837
CA 94237--0001
916 -323,9 7 °39
CSk�1(fin@D[braty Ca gov
www,hk-)rary.ca gov
Page 82 of 121
THE BASICS — YOUR GRANT AWARD
The following provides all the basic information about your grant and managing your grant.
Grant #:
BF-1-21-018
Organization:
City of El Segundo Community Services Department
Library:
EL SEGUNDO PUBLIC LIBRARY - El Segundo Public Library
Project Title:
Library Repairs for Accessibility and Health
Grant Award Amount:
$179,590
Local Match Amount:
$179,590
Total Project Budget:
$359,180
Grant Period Start Date:
Upon execution of Grant Agreement
Grant Period End Date:
No later than March 2026
Approved Uses (Outputs):
Replace HVAC System
Replace Elevator
Repair moisture and mold damage to South wall
Please understand that it can take from six to eight weeks after a completed claim form with
no errors has been received before grant funds are delivered. If you have not received your
payment after eight weeks, please contact your grant monitor.
REPORTING
The City of El Segundo Community Services Department is required to provide financial and
narrative reports throughout the grant period as outlined in the Grant Agreement and Certificate
of Compliance. A final financial and narrative report will be due within 30 days after the project is
complete. Grantees will also be required to provide updates throughout the grant period upon
request. Progress documentation (e,g. photos or video of grant -funded work) will be required
with each report. Reports should be submitted to your grant monitor.
PAYMENTS
Grant payments will be made based on the payment schedule specified in the Grant Agreement.
Ten percent (10%) of the full grant award will be withheld until the end of the project period. It is
payable only if the grant recipient fulfills all project reporting requirements and expends all funds, or
returns all unspent grant funds, by the time specified in the grant terms and conditions. Note: This
10% is separate from the project contingency (if one was included in the budget).
GRANT MONITOR CONTACT
We want your project to be successful. Please work with your grant monitor throughout
implementation of your project.
Grant Monitor:
Libby
Carlson
Email Address:
libby.carlson@library.ca.gov
Phone Number:
916
603-6705
Page 83 of 121
CAPITAL IMPROVEMENT PROGRAM FISCAL 2021122 through 2025/26
PROJECT TITLE Citywide Facilities Improvements Project — Library South Wall Waterproofing and
Rehabilitation Project
REQUESTING DEPARTMENT Public Works Department
DESCRIPTION Water Proofing Assessment and Repair.
GENERAL PLAN REFERENCE
JUSTIFICATION
The Library Building was built in 1948 and the southwest wing was added later in 1963. Before Pandemic, this facility
was open to the general public for reading, researching, working, holding meetings at conference rooms, doing
homework, tutoring, and participating in creative events organized by the library staff. The south wall of the building is
experiencing water intrusion issues. On the 1st floor wall behind the bookshelves, multiple wall cracks and failures are
visible. In the basement, mold growths were discovered behind the existing wallpaper that were removed, treated and
painted a couple of years ago. It is just a matter of time when more failures will occur if not addressed.
A combination of exterior and interior work will need to happen to address the proper waterproofing correction
necessary to salvage the south wall. The majority of the wall area will need to be exposed which will involve ground
excavation due to the building having a basement. The exposed wall will then be assessed, treated, provide proper
waterproofing, subsurface drainage, get tested before the land surface is restored. The interior finish will be removed
and replaced.
It is prudent for the City to accumulate funds needed to repair and waterproof the City Library's south wall to avoid
in o%ratjonalcompetitiveness and protect public and employees from potential hazards.
CIPAC COMMENTS
ESTIMATED FUNDS EXPENSES FY FY FY FY FY
COST ALLOCATED TO DATE 2021122 2022/23 2023/24 2024125 2025126
TO DATE
$120,000
CIPAC SCORE
Score HS
FUNDING SOURCES
SC I RI I JL I CO CI TOT
COST - I
DESCRIPTION
1. DESIGN
2. CONSTRUCTION
3. MANAGEMENVINSPECTION
4. CONTINGENCIES
& OTHER (LIST) Soils Engineer Rep,
Survey
TOTAL
ESTIMATED
! All costs shown in current dollars CIPAC FORM
Page 84 of 121
CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2021/22 through 2025/26
PROJECT TITLE Libra Elevator Project
REQUESTING DEPARTMENT
DESCRIPTION Maintenance of the library elevator
GENERAL PLAN REFERENCE
JUSTIFICATION
The hydraulic machinery serving the library elevator is reaching the end of its life cycle and is due for replacement. It is
vital to replace this equipment to maintain accessibility to all floors of the library.
In 2018, a consultant (EMG) was hired to conduct a comprehensive building assessment to identify immediate
maintenance and capital needs. In that report, it was recommended to address the above issues to meet current building
and safety standards and that maintenance requirements are not deferred, thereby jeopardizing the value of these assets.
CIPAC COMMENTS
ESTIMATED FUNDS
COST ALLOCATED
EXPENSES ( FY
TO DATE I 2021122
2022/23 2023124 I 2024/25 ( 2026126
$185,000
1 1 1 $185,000 I 1 1
CIPAC SCORE
FUNDING ...........
SOURCES COST - BREAKDOWN
DESCRIPTION ESTIMATED COST
1. DESIGN
2. CONSTRICTION
3. MANAGEMENT/INSPECTION
4. CONTINGENCIES
5. OTHER (LIST) Soils Engineer Rep.
TOTAL
All costs shown in current dollars CIPAC 1=0RM
Page 85 of 121
CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2021/22 through 2025/26
PROJECT TITLE HVAC Improvement Project
REQUESTING DEPARTMENT
DESCRIPTION Mechanical HVAC improvements at the City Nall, Police Station, Fire Station #1,
Fire Station #2, Library and City Maintenance Yard
JUSTIFICATION
The HVAC at all building facilities needs replacement. The refrigerant is not in compliance with current regulations, the
ductwork requires cleaning, the rooftop mechanical units have reached the end of their life cycles and the performance
is not what provides a comfortable controllable work environment.
The HVAC improvements needed for the Police Station involve replacing more substantial portions of the HVAC system
than in the other facilities. The Police Station will need all its interior air handlers replaced as they are failing and there
are no repair parts available due to the age of the components. Additionally, the boiler, chiller, distribution pumps,
rooftop exhaust fans, and rooftop packaged HVAC units are all in need of replacement. It is vital these are replaced as
soon as possible to continue providing clean and circulated air to our Police personnel. Due to the extensive
replacement of rooftop HVAC equipment, roof patching and repair will be factored into the budget for the Police Station.
The majority of HVAC work for the Police Station is scheduled for FY 2021/22.
In 2018, a consultant (EMG) was hired to conduct a comprehensive building assessment to identify immediate
maintenance and capital needs. In that report, it was recommended to address the above issues to meet current building
and safety standards and that maintenance requirements are not deferred, thereby jeopardizing the value of these assets.
Page 86 of 121
ESTIMATED I FUNDS I EXPENSES FY FY FY FY FY
COST ALLOCATED TO DATE 2021122 2022/23 2023124 2024/25 2026126
TO DATE
$948,560 1 1$448,360 1 $ 220,640 1 $ 145,880 1 $ 74,180 1 $ 59,500
j CIPAC SCORE
®---�
FUNDING SOURCES
COST - BREAKDOWN
DESCRIPTION ESTIMATED COST
1. DESIGN
2. CONSTRUCTION
3. MANAGEMENVINSPECTION
4. CONTINGENCIES
5. OTHER (LIST) Soils Engineer Rep.
Survev
All costs shown in current dollars CIPAC FORM
Page 87 of 121
FUNDING SOURCES
COST - BREAKDOWN
DESCRIPTION ESTIMATED COST
1. DESIGN
2. CONSTRUCTION
3. MANAGEMENVINSPECTION
4. CONTINGENCIES
5. OTHER (LIST) Soils Engineer Rep.
Survev
All costs shown in current dollars CIPAC FORM
Page 87 of 121
GIRT411 City Council Agenda Statement
ELSEGUNDO Meeting Date: January 17, 2023
Agenda Heading: Staff Presentations
Item Number: D.12
TITLE:
Solicitation of Request for Qualifications for Planning, Design and Engineering Services
for the Recreation Park Renovation Project
RECOMMENDATION:
1. Authorize staff to release the attached Request for Qualifications (RFQ) to solicit
interest from qualified professionals for planning, design and engineering
services for the Recreation Park Renovation Project.
2. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
Included in the adopted FY 2022-23 Budget. No additional appropriation is required.
Once the RFQ process is complete, staff will return to City Council with a
recommendation to award a contract with the selected consulting firm.
BACKGROUND:
The City of El Segundo is seeking to renovate and improve Recreation Park to continue
serving the evolving needs of its residents and a detailed plan will be required to carry
out this objective. Staff is requesting authorization to release an RFQ to identify a
qualified design and engineering team to produce a comprehensive plan, including
conceptual design and engineering plans for Phase One improvements. Phase One
improvements represent the City Council's highest priority items as follows-
1 . Teen Plaza, including the Teen Center, Skate Park and the basketball court
immediately adjacent to the Teen Center.
2. Improvements to Brett Field, Stevenson Field and the softball field, including
infield improvements, outfield improvements, scoreboards, lighting, fencing
and irrigation.
3. Renovation and possible reallocation of the tennis, pickleball, paddleball and
racquetball courts.
Page 96 of 121
RFQ for the Recreation Park Plan Renovation Project
January 17, 2023
Page 2 of 3
4. Re -imagine an underutilized section of Recreation Park, including the lawn
bowling, horseshoe toss, bean bag toss, and shuffleboard areas.
DISCUSSION:
Guiding principles for the selected team to assist in preparation of the plan are as
follows:
• Preference for updating existing structures and retaining the general park
layout, with focus on addressing deficiencies, not demolition and
replacement.
• Evaluate each park area to best meet the current and future needs of the
community.
• Prepare a conceptual plan including designs for all phases of Recreation Park
improvements to facilitate implementation and promote design consistency.
Staff anticipates a two-step process to select a project team, wherein the first step is a
review of each team's qualifications. The selected teams shall have a successful track
record of creatively and efficiently designing and implementing high quality park and
public facility projects. Staff will identify the teams with the strongest qualifications
based on their project history, successfully implemented projects, and client
recommendations. The highest scoring teams will be invited to interview with City staff
and to then submit a detailed proposal based upon discussions with staff. Assuming the
achievement of a mutually acceptable agreement, staff shall recommend a project team
and contract for City Council's approval.
Staff anticipates the following RFQ schedule, but recognizes that some changes may
become necessary. Staff proposes the release of the RFQ on January 18, 2023.
Project Schedule
January 18, 2023
RFQ Release Date
January 25, 2023, 10.00 a.m. PST OR
January 30, 2023, 3.00 p.m. PST
Mandatory Site Tour at Recreation Park
(must attend one of the two tours)
February 1, 2023, 11.00 a.m. PST
Qualifications Due
February 1-5, 2023
City Staff Review of Qualifications
February 6-7, 2023
Interviews with Top Firms
February 8-13, 2023
Agreement Negotiations
Page 97 of 121
RFQ for the Recreation Park Plan Renovation Project
January 17, 2023
Page 3 of 3
February 21, 2023
Staff Recommendation of Team/Approval
of Contract by City Council
February 28, 2023
Commence Project
CITY STRATEGIC PLAN COMPLIANCE:
Goal 1: Enhance Customer Service, Diversity, Equity, Inclusion and Communication
Objective 1A: El Segundo provides unparalleled service to all customers.
Objective 1 B: El Segundo's engagement with the community ensures excellence.
Goal 4: Develop and Maintain Quality Infrastructure and Technology
Objective 4A: El Segundo's physical infrastructure supports an inviting and safe
community.
PREPARED BY:
Brandee Thornton, Sr. Admin Specialist
REVIEWED BY:
Aly Mancini, Recreation, Parks and Library Director
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. Request for Qualifications
Page 98 of 121
REQUEST FOR
QUALIFICATIONS (RFQ)
CALL TO FIRMS SPECIALIZING IN THE PLANNING,
DESIGN & ENGINEERING OF PARK AND
RECREATION FACILITIES
PARK DESIGN AND ENGINEERING
PROFESSIONAL SERVICES FOR RECREATION PARK RENOVATION PROJECT
RFQ No. 23-01
Location: 401 Sheldon Street, El Segundo, CA 90245
Allocated budget for future construction of Phase One park improvements: $5 to $8 million.
City of El Segundo, Recreation, Parks and Library Department
January 18, 2023
To whom it may concern,
The City of El Segundo (City) is inviting firms (or teams of firms) specializing in the planning, design and
engineering of park and recreation facilities to submit their qualifications for consideration by the City.
The City expects to select from among the submittals a qualified team to then propose a detailed scope
of services, budget and schedule to produce a plan for the renovation and improvement of various
amenities in Recreation Park located at 401 Sheldon Street, El Segundo, CA 90245. Interested parties
may obtain a copy of this RFQ by accessing the City of El Segundo website:
I'1 9 .o...i...6..V......i...6..V......i...6..V.............'......I............'..........clerk/ .I.......id-rr� ...�NN C.Cb.Cbg�gC�'...N Ce".................................�............................
Five (5) hard copies and one (1) electronic copy of the qualifications submittal must be received by the
City Clerk no later than:
11:00 a.m. PST, February 1, 2023
City of El Segundo
City Clerk's Office
350 Main Street
El Segundo, CA 90245
Late proposals will not be accepted.
Page 1 of 7
Page 99 of 121
Section 1: Introduction and Proiect Description
The City of El Segundo is inviting firms specializing in the planning, design and engineering of park and
recreation facilities to submit their qualifications to produce a conceptual plan including detailed
engineering plans for the renovation and improvements to various amenities in the City's Recreation
Park (Park) located at 401 Sheldon Street. It is anticipated that the selected team shall be awarded a
contract to produce an overall conceptual plan and detailed engineering plans for Phase One of
Recreation Park renovations. Phase One improvements represent an aggregation of the City's highest
priority items and are expected to focus on the following areas:
1. Teen Plaza, including the Teen Center, skatepark and basketball court immediately adjacent to
the Teen Center.
2. Improvements to three ballfields (Brett Field, Stevenson Field and Softball Field) including
infield improvements, outfield improvements, score boards, lighting, fencing and irrigation.
3. Tennis, pickleball, paddleball and racquetball court renovations.
4. Re -imagining an underutilized section of Park including lawn bowling, horseshoe toss, bean bag
toss and shuffleboard areas.
Subsequent park improvement phases shall be determined by the plan recommendations and future
available funding. All services shall be provided in accordance with the City's standard Professional
Services Agreement, Attachment A.
Background and History
Recreation Park is the largest park in the City of El Segundo and contains approximately 17 acres. It was
originally constructed in 1954 to include baseball and softball fields, tennis and basketball courts,
concession stands, community center and picnic space. Additional buildings were subsequently
constructed including the Checkout Building in 1961, the Joslyn Center in 1966 and the Teen Center in
1980. The Park also provides volleyball, pickleball, paddle tennis and racquetball courts, as well as a
roller hockey rink and community garden.
The Park is a treasured community asset that houses many of the City's social and recreational
activities. However, given the age and heavy utilization of the Park, substantial renovations are needed
to bring its facilities to a current standard.
Considerations will include:
• Updating existing structures and addressing deficiencies, not demolition and replacement.
• Re -imagining each Park area to best meet the current and future needs of the community.
• Designing a plan that will include high level conceptual plans for additional phases of Recreation
Park improvements to facilitate implementation and promote design consistency.
• Retaining the overall layout of Park and existing structures.
Page 2 of 7
Page 100 of 121
Recreation Park Needs Assessment 2021
On February 18, 2020, City Council authorized staff to issue a Request for Proposals (RFP) to conduct a
Recreation Park Needs Assessment. The RJM Design Group was selected to carry out a study to evaluate
conditions at the park and to provide park improvement recommendations. The RJM Design Group
presented the Recreation Park Needs Assessment to City Council on November 16, 2021, and a copy of
the Recreation Park Needs Assessment can be found at the link provided, Attachment B. This needs
assessment is expected to provide important baseline data to assist the selected team's work.
Mandatory Site Tour
Parties interested in submitting their qualification for consideration by the City shall be required to send
a representative to a mandatory site visit at 401 Sheldon Street El Segundo, CA 90245, on January 25,
2023 at 10 am PST.
Note: Please check City of El Segundo website under Bids/RFQ section for up-to-date information.
Section 2: Submittal Requirements
The RFQ submittal, shall at a minimum include the following information:
A. Cover Letter including contact information for the team's designated point person including
name, title, address, phone number and email address. The selected team will need to have the
capacity to complete detailed Design Development and Construction Documents for the
Project.
B. Proiect Approach including respondent's understanding of the Project and a description of the
team's approach to the Project.
C. Qualifications demonstrating firm's expertise in successfully managing projects of comparable
size and scope, including work for public agencies. Special consideration shall be given to teams
demonstrating the ability to employ strategies in the context of public contracting to reduce the
cost and accelerate completion of projects. References must be provided.
D. Personnel and Proiect Management including a list of key project staff and their qualifications,
including sub -consultants, if any. Include an organization chart of the proposed project team
including hourly rates. Include a statement committing the project manager and other key
personnel for the entire project from start-up to completion, noting workload and availability.
E. Statement of Acceptance that the selected team shall execute the attached Professional
Services Agreement, provide proof of insurance as noted in the agreement and obtain and
maintain a City Business License for the duration of its design and construction services.
Page 3 of 7
Page 101 of 121
Section 3: Administration and Management
The selected design and engineering team shall provide a detailed plan for project management,
communications, coordination, and quality control to ensure successful and timely completion of its
contractual obligations. The selected design and engineering team shall submit progress reports with
each monthly invoice. It is important that the selected team strictly adhere to the project schedule and
ensure timely completion. The work shall commence upon the issuance of a Notice to Proceed.
The selected design and engineering team shall attend designated meetings of the El Segundo
Recreation and Parks Commission and City Council, as well as any other designated meetings through all
phases of Project completion.
Section 4: Selection Process
City staff anticipates a two-step process to select a project team wherein the first step is a review of
team qualifications. First and foremost, the selected team shall have a successful track record of
efficiently designing and implementing high quality park and public facility projects. Staff intends to
identify the team(s) with the strongest qualifications based on their project history and client
recommendations. The highest scoring teams shall be invited to an in -person interview with a panel of
City staff including the City Manager, Director of Public Works and Director of Recreation, Parks and
Library. The selected team shall then be invited to submit a detailed proposal based on discussions with
staff. Assuming the achievement of a mutually acceptable agreement, staff shall recommend a project
team and contract for City Council approval.
City staff shall make a recommendation to the City Council regarding the award of a contract based
upon its evaluation. The City reserves the right to reject any or all proposals, in whole or part, to waive
any informality or irregularity in any proposal, and to accept the proposal which, in its discretion, is in
the best interest of the City.
All RFQs will be evaluated based on the following criteria:
• Consultant team qualifications, demonstrated project experience and successful track record
(40%)
• Understanding of the project and approach (30%)
• Responsiveness and completeness of RFQ (15%)
• Understanding of Issues and Challenges (10%)
• References (5%)
Page 4 of 7
Page 102 of 121
RFQ Schedule
The City anticipates the following RFQ schedule but reserves the right to make changes as may become
necessary.
Proiect Sched ule
January 18, 2023
RFQ Release Date
January 25, 2023, 10:00 am PST OR
January 30, 2023, 3:00 pm PST
Mandatory Site Tour at Recreation Park
(must attend one of the two tours)
February 1, 2023, 11:00 am PST
Qualifications Due
February 1-5, 2023
City Staff Review of Qualifications
February 6-7, 2023
Interviews with Top Firms
February 8-13, 2023
Agreement Negotiations
February 21, 2023
Staff Recommendation of Team/Approval of Contract by City
Council
February 28, 2023
Commence Project
Section 5: Insurance Requirements
Type of Insurance
Commercial general liability
Professional liability
Business automobile liability
Workers Compensation
Limits
$ 2, 000, 000
$1, 000, 000
$1, 000, 000
Statutory requirement
Refer to attached Professional Service Agreement template (Attachment A) for complete details.
Page 5 of 7
Page 103 of 121
Section 6: Title VI
The City of El Segundo seeks to ensure equity in access to its programs, activities, and services so that
every citizen has the greatest opportunity to achieve and obtain the foundations necessary for self-
sufficiency and success. All departments and agencies are committed to ensuring that no person is
subjected to discrimination, excluded from participation in or denied the benefits of its services on the
basis of race, color, national origin, sex, age, creed, disability or English language proficiency, as
provided by the Title VI of the Civil Rights Act of 1964, 49 CFR part 21 and all related regulations and
directives.
Section 7: Additional Information
The successful team shall be selected by the City Council acting within its sole discretion. The City
Council is under no obligation to contract with any consultant. All documents, drawings, and findings
that are associated with Project shall be the property of the City of El Segundo.
To be considered, proposers must submit:
One (1) electronic copy of their proposal, in a PDF file, to al„I_i„telN IIgeu„Nra,ra„N p The
subject title needs to read "RFQ#23-01 Professional Services for Recreation Park Renovation
Project". The person submitting the RFQ must include in their email, full name, title, company
name and phone number. Once the City Clerk's office receives the electronic copy of the RFQ,
staff will reply to the email acknowledging receipt of the electronic RFQ. Submittals received
after the scheduled submittal deadline will not be accepted.
AND
• Five (5) hard copies in a sealed envelope with the name and address of the company submitting
qualifications should be clearly marked with the words "Request for Qualifications (RFQ#23-
01)" and the title "Professional Services for Recreation Park Renovation Project".
ALL SUBMITTALS MUST BE SUBMITTED NO LATER THAN:
11:00A.M. PST on February 1st, 2023 to:
Office of the City Clerk City of El Segundo
350 Main Street
El Segundo, CA 90245-3813
Any submittals received after the scheduled submittal deadline will not be accepted.
Page 6 of 7
Page 104 of 121
If you have any questions or need additional information, please contact Aly Mancini at 310-524-2730
or )ur.
Sincerely,
Aly Mancini
Recreation, Parks and Library Director
Attachments:
Attachment A City of El Segundo, Professional Services Agreement (PSA)
Attachment B Needs Assessment Ih'nmru'mr
in do a iief lle.a: ornwn/d �::d4l24c,768a 3d5d4l.,)56I,.)11 c,03fO144959113
Page 7 of 7
Page 105 of 121
Attachment A Agreement No. [City Clerk assigns]_
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
�. THE CITY OF EL SEGUNDO AND
This AGREEMENT is made and entered into this day of ,
201_7 by and between the CITY OF EL SEGUNDO, a municipal corporation and
general law city ("CITY") and [name] [type of
organization] ("CONSULTANT"). The parties agree as follows-
1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work listed
in the SCOPE OF SERVICES, below-,
B. As additional consideration, CONSULTANT and CITY agree to abide by
the terms and conditions contained in this Agreement-,
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not
to exceed dollars ($ ) for CONSULTANT's
services. CITY may modify this amount as set forth below. Unless
otherwise specified by written amendment to this Agreement, CITY will
pay this sum as specified in the attached Exhibit "A," which is incorporated
by reference.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit
which is incorporated by reference.
B. CONSULTANT will, in a professional manner, furnish all of the labor,
technical, administrative, professional and other personnel, all supplies
and materials, equipment, printing, vehicles, transportation, office space
and facilities, and all tests, testing and analyses, calculation, and all other
means whatsoever, except as herein otherwise expressly specified to be
furnished by CITY, necessary or proper to perform and complete the work
and provide the professional services required of CONSULTANT by this
Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT
will use the appropriate generally accepted professional standards of practice existing at
the time of performance utilized by persons engaged in providing similar services. CITY
will continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of
any deficiencies and CONSULTANT will have fifteen (15) days after such notification to
City of El Segundo Professional Services (REV 2018.05)
Page 1 of 11
Page 106 of 121
Agreement No. [City Clerk assigns]_
cure any shortcomings to CITY's satisfaction. Costs associated with curing the
deficiencies will be borne by CONSULTANT.
4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and
hourly rates for each personnel category and reimbursable costs (all as set forth in
Exhibit "_") the tasks performed, the percentage of the task completed during the billing
period, the cumulative percentage completed for each task, the total cost of that work
during the preceding billing month and a cumulative cash flow curve showing projected
and actual expenditures versus time to date.
5. NON -APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT
for current services are within the current budget and within an available, unexhausted
and unencumbered appropriation of the CITY. In the event the CITY has not
appropriated sufficient funds for payment of CONSULTANT services beyond the current
fiscal year, this Agreement will cover only those costs incurred up to the conclusion of
the current fiscal year.
6. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has:
Carefully investigated and considered the scope of services to be
performed;
ii. Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully
acquainted with the conditions there existing, before commencing the
services hereunder. Should CONSULTANT discover any latent or
unknown conditions that may materially affect the performance of the
services, CONSULTANT will immediately inform CITY of such fact and will
not proceed except at CONSULTANT's own risk until written instructions
are received from CITY.
7. TERM. The term of this Agreement will be from , to
. Unless otherwise determined by written amendment between the
parties, this Agreement will terminate in the following instances:
A. Completion of the work specified in Exhibit "A";
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Agreement No. [City Clerk assigns]_
B. Termination as stated in Section 15.
8. TIME FOR PERFORMANCE.
A. CONSULTANT will not perform any work under this Agreement until:
CONSULTANT furnishes proof of insurance as required under
Section 22 of this Agreement; and
ii. CITY gives CONSULTANT a written notice to proceed.
B. Should CONSULTANT begin work on any phase in advance of receiving
written authorization to proceed, any such professional services are at
CONSULTANT's own risk.
9. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the
contracted services. If delay occurs, CONSULTANT must notify the Manager within
forty-eight (48) hours, in writing, of the cause and the extent of the delay and how such
delay interferes with the Agreement's schedule. The Manager will extend the
completion time, when appropriate, for the completion of the contracted services.
10.CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the
main body of this Agreement takes precedence over the attached Exhibits; this
Agreement supersedes any conflicting provisions. Any inconsistency between the
Exhibits will be resolved in the order in which the Exhibits appear below:
A. Exhibit: _: Scope of Work.
B. Exhibit: _: Budget
C. Exhibit: _ Proposal for Services
11. CHANGES. CITY may order changes in the services within the general scope of
this Agreement, consisting of additions, deletions, or other revisions, and the contract
sum and the contract time will be adjusted accordingly. All such changes must be
authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY
resulting from changes in the services will be determined in accordance with written
agreement between the parties.
12.TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
13. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and
certificates that may be required in connection with the performance of services under
this Agreement.
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Agreement No. [City Clerk assigns]_
14.WAIVER. CITY's review or acceptance of, or payment for, work product prepared
by CONSULTANT under this Agreement will not be construed to operate as a waiver of
any rights CITY may have under this Agreement or of any cause of action arising from
CONSULTANT's performance. A waiver by CITY of any breach of any term, covenant,
or condition contained in this Agreement will not be deemed to be a waiver of any
subsequent breach of the same or any other term, covenant, or condition contained in
this Agreement, whether of the same or different character.
15.TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any
time with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's
mutual consent. Notice will be in writing at least thirty (30) days before the
effective termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately
cease performance under this Agreement unless otherwise provided in the
termination notice. Except as otherwise provided in the termination notice,
any additional work performed by CONSULTANT after receiving a
termination notice will be performed at CONSULTANT's own cost; CITY
will not be obligated to compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data,
studies, surveys, drawings, maps, reports and other materials prepared by
CONSULTANT will, at CITY's option, become CITY's property, and
CONSULTANT will receive just and equitable compensation for any work
satisfactorily completed up to the effective date of notice of termination,
not to exceed the total costs under Section 1(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may
procure on its own terms services similar to those terminated.
F. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this
Section.
16.OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps,
models, photographs and reports prepared by CONSULTANT under this Agreement are
CITY's property. CONSULTANT may retain copies of said documents and materials as
desired but will deliver all original materials to CITY upon CITY's written notice. CITY
agrees that use of CONSULTANT's completed work product, for purposes other than
identified in this Agreement, or use of incomplete work product, is at CITY's own risk.
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17. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art
work, prepared pursuant to this Agreement, will be released by CONSULTANT to any
other person or public CITY without CITY's prior written approval. All press releases,
including graphic display information to be published in newspapers or magazines, will
be approved and distributed solely by CITY, unless otherwise provided by written
agreement between the parties.
18.INDEMNIFICATION.
A. CONSULTANT agrees to the following:
L Indemnification for Professional Services. CONSULTANT will
save harmless and indemnify and at CITY's request reimburse
defense costs for CITY and all its officers, volunteers,
employees and representatives from and against any and all
suits, actions, or claims, of any character whatever, brought
for, or on account of, any injuries or damages sustained by
any person or property resulting or arising from any negligent
or wrongful act, error or omission by CONSULTANT or any of
CONSULTANT's officers, agents, employees, or
representatives, in the performance of this Agreement, except
for such loss or damage arising from CITY's sole negligence
or willful misconduct.
ii. Indemnification for other Damages. CONSULTANT indemnifies
and holds CITY harmless from and against any claim, action,
damages, costs (including, without limitation, attorney's fees),
injuries, or liability, arising out of this Agreement, or its
performance, except for such loss or damage arising from
CITY's sole negligence or willful misconduct. Should CITY be
named in any suit, or should any claim be brought against it
by suit or otherwise, whether the same be groundless or not,
arising out of this Agreement, or its performance,
CONSULTANT will defend CITY (at CITY's request and with
counsel satisfactory to CITY) and will indemnify CITY for any
judgment rendered against it or any sums paid out in
settlement or otherwise.
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will
survive termination of this Agreement.
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D. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 22, and any
approval of said insurance by CITY, are not intended to and will not in any
manner limit or qualify the liabilities and obligations otherwise assumed by
CONSULTANT pursuant to this Agreement, including, without limitation, to
the provisions concerning indemnification.
19.ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without
CITY's written approval are prohibited and will be null and void.
20.INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work
and the manner in which it is performed. CONSULTANT will be free to contract for
similar service to be performed for other employers while under contract with CITY.
CONSULTANT is not an agent or employee of CITY and is not entitled to participate in
any pension plan, insurance, bonus or similar benefits CITY provides for its employees.
Any provision in this Agreement that may appear to give CITY the right to direct
CONSULTANT as to the details of doing the work or to exercise a measure of control
over the work means that CONSULTANT will follow the direction of the CITY as to end
results of the work only.
21.AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free
access at all reasonable times to such records, and the right to examine and audit the
same and to make transcript therefrom, and to inspect all program data, documents,
proceedings and activities. CONSULTANT will retain such financial and program
service records for at least three (3) years after termination or final payment under this
Agreement.
22.INSURANCE.
A. Before commencing performance under this Agreement, and at all other
times this Agreement is effective, CONSULTANT will procure and
maintain the following types of insurance with coverage limits complying,
at a minimum, with the limits set forth below:
Type of Insurance Limits
Commercial general liability: $2,000,000
Professional Liability $1,000,000
Business automobile liability $1,000,000
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Workers compensation Statutory requirement
B. Commercial general liability insurance will meet or exceed the
requirements of the most recent ISO-CGL Form. The amount of
insurance set forth above will be a combined single limit per occurrence
for bodily injury, personal injury, and property damage for the policy
coverage. Liability policies will be endorsed to name CITY, its officials,
and employees as "additional insureds" under said insurance coverage
and to state that such insurance will be deemed "primary" such that any
other insurance that may be carried by CITY will be excess thereto. Such
endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or
equivalent. Such insurance will be on an "occurrence," not a "claims
made," basis and will not be cancelable or subject to reduction except
upon thirty (30) days prior written notice to CITY.
C. Professional liability coverage will be on an "occurrence basis" if such
coverage is available, or on a "claims made" basis if not available. When
coverage is provided on a "claims made basis," CONSULTANT will
continue to renew the insurance for a period of three (3) years after this
Agreement expires or is terminated. Such insurance will have the same
coverage and limits as the policy that was in effect during the term of this
Agreement and will cover CONSULTANT for all claims made by CITY
arising out of any errors or omissions of CONSULTANT, or its officers,
employees or agents during the time this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form
CA 00 01 06 92, including symbol 1 (Any Auto).
E. CONSULTANT will furnish to CITY duly authenticated Certificates of
Insurance evidencing maintenance of the insurance required under this
Agreement and such other evidence of insurance or copies of policies as
may be reasonably required by CITY from time to time. Insurance must
be placed with insurers with a current A.M. Best Company Rating
equivalent to at least a Rating of "A:VII."
F. Should CONSULTANT, for any reason, fail to obtain and maintain the
insurance required by this Agreement, CITY may obtain such coverage at
CONSULTANT's expense and deduct the cost of such insurance from
payments due to CONSULTANT under this Agreement or terminate
pursuant to Section 15.
23. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written
approval to use any consultants while performing any portion of this Agreement. Such
approval must approve of the proposed consultant and the terms of compensation.
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24.INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the
status on the project, which will include a schedule update and a short narrative
description of progress during the past month for each major task, a description of the
work remaining and a description of the work to be done before the next schedule
update.
25. NOTICES. All communications to either party by the other party will be deemed
made when received by such party at its respective name and address as follows:
If to CONSULTANT: If to CITY:
[Company].
[address]
Attention-
Phone-
Email -
City of El Segundo
350 Main Street
El Segundo, CA
Attention:
Phone.
Email.
Any such written communications by mail will be conclusively deemed to have been
received by the addressee upon deposit thereof in the United States Mail, postage
prepaid and properly addressed as noted above. In all other instances, notices will be
deemed given at the time of actual delivery. Changes may be made in the names or
addresses of persons to whom notices are to be given by giving notice in the manner
prescribed in this paragraph.
26.CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest
laws and regulations including, without limitation, CITY's conflict of interest regulations.
27.SOLICITATION. CONSULTANT maintains and warrants that it has not employed
nor retained any company or person, other than CONSULTANT's bona fide employee,
to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not
paid nor has it agreed to pay any company or person, other than CONSULTANT's bona
fide employee, any fee, commission, percentage, brokerage fee, gift or other
consideration contingent upon or resulting from the award or making of this Agreement.
Should CONSULTANT breach or violate this warranty, CITY may rescind this
Agreement without liability.
28.THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of
any other party. There will be no incidental or other beneficiaries of any of
CONSULTANT's or CITY's obligations under this Agreement.
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29.INTERPRETATION. This Agreement was drafted in and will be construed in
accordance with the laws of the State of California, and exclusive venue for any action
involving this agreement will be in Los Angeles County.
30.COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state,
and local laws applicable to this Agreement.
31. ENTIRE AGREEMENT. This Agreement, and its Exhibit(s), sets forth the entire
understanding of the parties. There are no other understandings, terms or other
agreements expressed or implied, oral or written. This Agreement will bind and inure to
the benefit of the parties to this Agreement and any subsequent successors and
assigns.
32. RULES OF CONSTRUCTION. Each Party had the opportunity to independently
review this Agreement with legal counsel. Accordingly, this Agreement will be
construed simply, as a whole, and in accordance with its fair meaning; it will not be
interpreted strictly for or against either Party.
33.SEVERABILITY. If any portion of this Agreement is declared by a court of
competent jurisdiction to be invalid or unenforceable, then such portion will be deemed
modified to the extent necessary in the opinion of the court to render such portion
enforceable and, as so modified, such portion and the balance of this Agreement will
continue in full force and effect.
34.AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this
Agreement and to engage in the actions described herein. This Agreement may be
modified by written amendment.
35.ACCEPTANCE OF ELECTRONIC SIGNATURES. The Parties agree that this
Agreement, agreements ancillary to this Agreement, and related documents to be
entered into in connection with this Agreement will be considered signed when the
signature of a party is delivered by electronic (.pdf) or facsimile transmission. Such
electronic or facsimile signature will be treated in all respects as having the same effect
as an original signature.
36. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience
of reference only and will not affect the interpretation of this Agreement.
37. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
38. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire,
flood, explosion, acts of terrorism, war, embargo, government action, civil or military
authority, the natural elements, or other similar causes beyond the Parties' reasonable
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control, then the Agreement will immediately terminate without obligation of either party
to the other.
39.STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness
and capacity to perform the Agreement in a manner satisfactory to CITY.
CONSULTANT represents that its financial resources, surety and insurance experience,
service experience, completion ability, personnel, current workload, experience in
dealing with private consultants, and experience in dealing with public agencies all
suggest that CONSULTANT is capable of performing the proposed contract and has a
demonstrated capacity to deal fairly and effectively with and to satisfy a public CITY.
[Signatures on next page]
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IN WITNESS WHEREOF the parties hereto have executed this Agreement the
day and year first hereinabove written.
CITY OF EL SEGUNDO
Darrell George,
City Manager
ATTEST:
Tracy Weaver,
City Clerk
APPROVED AS TO FORM:
Mark D. Hensley,
City Attorney
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[consultant company name]
[signature]
[type name]
[type title]
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GIRT411 City Council Agenda Statement
ELSEGUNDO Meeting Date: January 17, 2023
Agenda Heading: Council Member Pirsztuk
Item Number: 13
TITLE:
Include the Cultural Development Fee Budget on the City Council Finance
Subcommittee Agenda
RECOMMENDATION:
1. Approve including the Cultural Development Fee Budget on the City Council
Finance Subcommittee agenda.
2. Alternatively, discuss and take other action related to the item.
FISCAL IMPACT:
None.
BACKGROUND:
The City Council Finance Subcommittee was established to conduct in depth
discussions and review of items related to the City's finances and budget.
DISCUSSION:
Discussion of the Cultural Development Fee budget in the City Council Finance
Subcommittee meeting(s) would facilitate the overall management and best use of
funds received.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 5: Champion Economic Development and Fiscal Sustainability
Objective 513: El Segundo approaches its work in a financially strategic and responsible
way.
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Cultural Development Fee Budget
January 17, 2023
Page 2 of 2
PREPARED BY:
Carol Pirsztuk, Council Member
REVIEWED BY:
Darrell George, City Manager
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
None
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GIRT411 City Council Agenda Statement
ELSEGUNDO Meeting Date: January 17, 2023
Agenda Heading: Mayor Boyles
Item Number: 14
TITLE:
Assign Council Members to Serve on Committees for Various Intergovernmental and
Local Agencies
RECOMMENDATION:
1. Approve and implement assignments.
2. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
None.
BACKGROUND:
After the seating of every newly elected Council Member, the Mayor considers
appointments to serve on various intergovernmental agencies, local agencies and
subcommittees.
DISCUSSION:
A table listing proposed Council appointments to intergovernmental agencies, local
agencies and subcommittees.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 1: Enhance Customer Service, Diversity, Equity, Inclusion and Communication
Objective 1 B: El Segundo's engagement with the community ensures excellence.
PREPARED BY:
Mishia Jennings, Executive Assistant to City Council
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Assign Council Members to various intergovernmental agencies, local agencies
and subcommittees.
January 17, 2023
Page 2 of 2
REVIEWED BY:
Barbara Voss, Deputy City Manager, Darrell George, City Manager
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
Proposed Council Assignments
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THE TABLE LISTING PROPOSED COUNCIL ASSIGNMENTS WILL BE DELIVERED
UNDER SEPARATE COVER
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