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CONTRACT 6310 Grant AgreementAgreement NO.63]O Vtate \\o m e \V Security 2+g / Q2 Subrecipient Agreement \Ye2\20 ;a2© © ! Grant ¥7Z: Year Agreement No. 6310 SUBRECIPIENT AGREEMENT BETWEEN THE COUNTY OF LOS ANGELES AND THE CITY OF EL SEGUNDO THIS AGREEMENT ("Agreement") is made and entered into by and between the County of Los Angeles, a political subdivision of the State of California (the "County of Los Angeles"), and the City of El Segundo, a public agency (the "Subrecipient"). WITNESSETH WHEREAS, the U.S. Department of Homeland Security Title 2 Code of Federal Regulations (CFR) through the Office of Grants and Training (G&T), has provided financial assistance for the State Homeland Security Program (SHSP), Assistance Listings Number (formerly Catalog of Federal Domestic Assistance Number) 97.067 — Homeland Security Grant Program directly to the California Governor's Office of Emergency Services (Cal OES) for the 2020 SHSP, Federal Award Identification No. 037-00000 Federal Award dated October 23, 2020 with a performance period of September 1, 2020 to May 31, 2023. This Federal Award is not a R&D award; and WHEREAS, the Cal OES provides said funds to the County of Los Angeles (DUNS #052238763) as its Subgrantee, and the Chief Executive Office (CEO) is responsible for managing and overseeing the SHSP funds that are distributed to other specified jurisdictions within Los Angeles County; and WHEREAS, this financial assistance is being provided to the Subrecipient in order to address the unique equipment, training, organization, exercise and planning needs of the Subrecipient, and to assist the Subrecipient in building effective prevention and protection capabilities to prevent, respond to, and recover from threats or acts of terrorism; and WHEREAS, the County of Los Angeles as Subgrantee has obtained approval of the 2020 SHSP grant from Cal OES in the total amount of $10,593,612.00; and WHEREAS, the CEO now wishes to distribute 2020 SHSP grant funds to the Subrecipient in the amount of $430,280.00, as further detailed in this Agreement; and WHEREAS, the CEO is authorized to enter into subrecipient agreements with cities providing for re -allocation and use of these funds; and to execute all future amendments, modifications, extensions, and augmentations relative to the subrecipient agreements, as necessary; and WHEREAS, the County of Los Angeles and Subrecipient are desirous of executing this Agreement, and the County of Los Angeles Board of Supervisors on July 20, 2021 authorized the CEO to prepare and execute this Agreement. Page 1 Agreement No. 6310 IqOW, THEREFORE.:., the CountV of Los Angeles and Sut)recipient agree as foRowsi, Sp:`.'CTI0 II ION 9101, Parties to th6sAoreement rhe 1parties to ttiis Agreement are: A. County of Los Angeles, a political subdivision of ttie State of CaRfonlia, having its pfincip,,3W office at Kennetl,,u I iahn i lafl of Admir-0stration, 500 West rernp�le Street, Los Angeles, CA 910012', and B, City of .._ El Segundo a public agency, havirig its princir.41 office at 350 Main, Street, EISS,-,2adq_CA §102, A. The representatives of the respective parties Who are authoriized to admiinister this Agreement and to whorn forn4 notices, demands and corvirnurwications must be given are as follows", The representative of the County of ILos,Angeles is, unless otherwise stated in this Agreernent� Craig I firakawa, H- SGP Grants Director Chief Executive Office, LAC 500 West Temple Street, IFSoorn B-79-2 Los Angeles, CA 90012 Phionee (213), 974-1127 F::ax: 1(213) 687 376 5 chirakawa@ceo lacounty.gov Melissa Tarver Chief IE:Xecutive Office, LAC 5010, West "Tern Street, Roorn B-79- Los Angeles, CA 90012 Phorie: (213), 974-3338 Fax, (213) 6BT-37165 f7itarveii,@ceo.lacouinty.gov RM Agreement No. 6310 Title:Dar�retl� George,InterimCity r Number 077-264679 Addr m 350 Main Street City/St t { Segundo, CA 90245 Phone: 31 1 FAK Email: { M flm 2, Formal notices, demands and communications to be given hereunder by either party .: made in writing and may be personal delivery, ; . Postal or the message will be deemed communicated upon receiptby o r of Los Angeles. In the event of mail service, ffie message will be deemed communicated ;.s of i - date of mailing. Agreement No. 6310 Subrecipient is acting hereunder as an independent party, and not as an agent or employee of the County of Los Angeles. An employee of Subrecipient is not, and will not be deemed, an employee of the County of Los Angeles by virtue of this Agreement, and Subrecipient must so inform each employee organization and each employee who is hired or retained under this Agreement. Subrecipient must not represent or otherwise hold out itself or any of its directors, officers, partners, employees, or agents to be an agent or employee of the County of Los Angeles by virtue of this Agreement. Subrecipient must provide the following signed documents to the County of Los Angeles, unless otherwise exempted: A. Certification and Disclosure Regarding Lobbying, attached hereto as Exhibit A and made a part hereof, in accordance with §411.A.14 of this Agreement. Subrecipient must also file a Disclosure Form at the end of each calendar quarter in which there occurs any event requiring disclosure or which materially affects the accuracy of the information contained in any Disclosure Form previously filed by Subrecipient. B. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions, attached hereto as Exhibit B and made a part hereof, as required by Executive Order 12549 in accordance with §411.A.12 of this Agreement. C. Certification Regarding Drug -Free Workplace, attached hereto as Exhibit C and made a part hereof, in accordance with §411.A.13 of this Agreement. D, Certification of Grant Assurances, attached hereto as Exhibit D and made a part hereof, in accordance with §411.0 of this Agreement. SECTION II The performance period of this Agreement is from September 1, 2020 to February 28, 2023, unless the County of Los Angeles, with Cal OES approval, provides written notification to the Subrecipient that the performance period has been extended, in which case the performance period will be so extended by such written notification, as provided in §502, below. Page 4 Agreement No. 6310 §202. Use of Grant Funds A. Subrecipient and the County of Los Angeles have previously completed a mutually approved budget/expenditure plan, hereinafter "Budget," for the 2020 SHSP, which has been approved by Cal OES. This information is contained in a copy of the Final Grant Award Letter and Project Worksheet, attached hereto as Exhibit E. Any request by Subrecipient to modify the Budget must be made in writing with the appropriate justification and submitted to CEO for approval. If during the County of Los Angeles review process, additional information or documentation is required, the Subrecipient will have ten (10) business days to comply with the request. If the Subrecipient does not comply with the request, CEO will issue written notification indicating that the requested modification will not be processed. Modifications must be approved in writing by the County of Los Angeles and Cal OES during the term of this Agreement. Upon approval, all other terms of this Agreement will remain in effect. Subrecipient must utilize grant funds in accordance with all Federal regulations and State Guidelines. B. Subrecipient agrees that grant funds awarded will be used to supplement existing funds for program activities, and will not supplant (replace) non -Federal funds. C. Subrecipient must review the Federal Debarment Listing at htt s:// ,sam. ov/SAM/ a es/ ublic/searchRecords/search.°sf prior to the purchase of equipment or services to ensure the intended vendor is not listed and also maintain documentation that the list was verified. D. Prior to the purchase of equipment or services utilizing a sole source contract or the receipt of single bid response of $250,000.00 or more, justification must be presented to CEO, who upon review will request approval from Cal OES. Such approval in writing must be obtained prior to the commitment of funds. E. Subrecipient must provide any certifications or reports requested by the County of Los Angeles to the CEO indicating Subrecipient's performance under this Agreement, including progress on meeting program goals. Reports must be in the form requested by the County of Los Angeles, and must be provided by the fifteenth (15th) of the following month. Subrecipient is required to complete any survey requests requested by the County of Los Angeles. Subrecipient must also submit completed Project Claims for reimbursement immediately or a minimum on a quarterly basis, and no later than the date stated in §201, above. F. Subrecipient must provide an electronic copy of their Annual Single Audit Report, as required by 2 CFR Part 200, to CEO no later than March 31st (fiscal year ending June 30) or June 30th (fiscal year ending September 30) of the year following the reporting period. Page 5 Agreement No. 6310 G. Subrecipient may be monitored by the County of Los Angeles on an annual basis to ensure compliance with Cal OES grant program requirements. The County of Los Angeles anticipates that said monitoring may include, at a minimum, one on - site visit during the term of this Agreement. Monitoring will utilize a Review Instrument (sample attached hereto as Exhibit H, and subject to periodic revisions) to evaluate compliance. H. Subrecipient must provide Corrective Action Plan(s) to CEO within thirty (30) days of any audit finding. Subrecipient use of the Los Angeles Regional Interoperable Communication System's Motorola Solutions, Incorporated Land Mobile Radio System Contract to purchase equipment is unallowable unless the Subrecipient can clearly demonstrate to CEO it meets one of the four federal exceptions to necessitate a noncompetitive procurement before issuance of any contract, amendment, or purchase order. J. Subrecipient shall not use grant funds to purchase, extend, or renew any Telecommunications and Video Surveillance services and equipment as substantial or essential component of any system, or as critical technology as part of any system which the Secretary of Defense, in consultation with Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an owned, controlled by, or connected to the People's Republic of China such as and not limited to Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities); or Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities). K. Any equipment acquired pursuant to this Agreement must be authorized in the G&T Authorized Equipment List (AEL) available online at https-//www.fema.gov/authorized-e—ciuimeat-list and the Funding Guidelines of the 2020 SHSP Notice of Funding Opportunity, incorporated by reference, and attached hereto as Exhibit F. Subrecipient must provide the CEO a copy of its most current procurement guidelines and follow its own procurement requirements as long as they meet or exceed the minimum Federal requirements and any added Cal OES requirements. Federal procurement requirements for the 2020 SHSP can be found at Title 2 CFR Part 200.313. Any equipment acquired or obtained with Grant Funds: Will be made available under the California Disaster and Civil Defense Master Mutual Aid Agreement in consultation with representatives of the various fire, emergency medical, hazardous materials response services, and law enforcement agencies within the jurisdiction of the applicant; Page 6 Agreement No. 6310 2. Will be consistent with needs as identified in the State Homeland Security Strategy and will be deployed in conformance with that plan; 3. Will be made available pursuant to applicable terms of the California Disaster and Civil Defense Master Mutual Aid Agreement and deployed with personnel trained in the use of such equipment in a manner consistent with the California Law Enforcement Mutual Aid Plan or the California Fire Services and Rescue Mutual Aid Plan. L. Equipment acquired pursuant to this Agreement will be subject to the requirements of Title 2 CFR Part 200.313. For the purposes of this subsection, "Equipment" is defined as tangible nonexpendable property, having a useful life of more than one year which costs $5,000.00 or more per unit. Items costing less than $5,000.00, but acquired under the "Equipment" category of the Grant must also be listed on any required Equipment Listing. Equipment must be used by Subrecipient in the program or project for which it was acquired as long as needed, whether or not the project or program continues to be supported by Federal funds. When no longer needed for the original program or project, the Equipment may be used in other activities currently or previously supported by a Federal agency. 2. Subrecipient must make Equipment available for use on other like projects or programs currently or previously supported by the Federal Government, providing such use will not interfere with the work on the projects or program for which it was originally acquired. First preference for other use must be given to other programs or projects supported by the awarding agency. 3. An Equipment Listing must be maintained listing each item of Equipment acquired with SHSP funds. The Equipment Listing must be kept up to date at all times. Any changes must be recorded in the Listing within ten (10) business days and the updated Listing is to be forwarded to the County of Los Angeles Auditor -Controller (A-C) Shared Services Division. The Equipment Property Records must be maintained that include: (a) a description of the property, (b) a serial number or other identification number, (c) the source of property, (d) who holds title, (e) the acquisition date, (f) and cost of the property, (g) percentage of Federal participation in the cost of the property, (h) the location, (i) use and condition of the property, 0) and any ultimate disposition data including the date of disposal and sale price of the property. Records must be retained by the subrecipient pursuant to Title 2, Part 200.313 (d) (1) of the CFR. 4. All Equipment obtained under this Agreement must have an appropriate identification decal affixed to it, and, when practical, must be affixed where it is readily visible. Page 7 Agreement No. 6310 5. A physical inventory of the Equipment must be taken by the Subrecipient and the results reconciled with the Equipment Listing at least once every two years or prior to any site visit by State or Federal auditors or County of Los Angeles monitors. The Subrecipient is required to have on file a letter certifying as to the accuracy of the Equipment Listing in the frequency as above, and provide to the CEO when requested. M. Any Planning paid pursuant to this Agreement must conform to the guidelines as listed in Exhibit F or subsequent grant year programs. N. Any Organization activities paid pursuant to this Agreement must conform to the guidelines as listed in Exhibit F_ O. Any Training paid pursuant to this Agreement must conform to the guidelines as listed in Exhibit F, and must be first submitted to CEO and then pre -authorized by Cal OES. A catalog of federally approved and sponsored training courses is available at hiffos://www.firstrest)ondertrainina.aov/frts/. P. Any Exercise paid pursuant to this Agreement must conform to the guidelines as listed in Exhibit F. Detailed Homeland Security Exercise and Evaluation Program Guidance is available at htts.1J .fema. ov/hsee. Q. Any Personnel activities paid pursuant to this Agreement must conform to the guidelines as listed in Exhibit F. R. Subrecipient must provide to CEO a spending plan detailing the required steps and timeframes required to complete the approved projects within the grant timeframe. Subrecipient must submit the spending plan to CEO prior to final execution of the Agreement. S. Pursuant to this Agreement, indirect costs are not reimbursable. SECTION Ili PAYMENT §301. Payment of Grant Funds and (' ethod of Pa meat, A. The County of Los Angeles will reimburse Subrecipient up to the maximum grant amount of $430,280.00 as expenditures are incurred and paid by Subrecipient and all documentation is reviewed and approved by County of Los Angeles. All expenditures must be for the purchase of equipment, exercises, training, organization, and planning as described in Section II of this Agreement. The Page 8 Agreement No. 6310 grant amount represents the amount allocated to Subrecipient in the 2020 SHSP Grant Award Letter from Cal OES. B. Subrecipient must submit reimbursement requests to the County of Los Angeles A-C Shared Services Division requesting payment as soon as a Project is completed and expenses are incurred and paid with the required supporting documentation; submission can be sent immediately or at a minimum on a quarterly basis, and no later than the date stated in §201, above. Each reimbursement request must be accompanied by the Reimbursement Form (sample attached hereto as Exhibit G, and subject to periodic revisions). All appropriate back-up documentation must be attached to the reimbursement form, including the method of procurement, bid documentation, purchase orders, invoices, report of goods received, and proof of payment. For Training reimbursements, Subrecipient must include a copy of the class roster verifying training attendees, proof that prior approval was obtained from Cal OES and that a Cal OES Feedback number has been assigned to the course, and timesheets and payroll registers for all training attendees. For Exercise reimbursements, Subrecipient must enter the After Action Report (AAR) and Improvement Plan on the State Office of Domestic Preparedness secure portal within sixty (60) days following completion of the exercise and submit proof of prior State approval of the AAR with the reimbursement request. For Planning reimbursements, Subrecipient must include a copy of the final tangible product. C. The County of Los Angeles may, at its discretion, reallocate unexpended grant funds to another subrecipient_ Said reallocation may occur upon approval by the County of Los Angeles of a Subrecipient reimbursement submission, inquiry from the County of Los Angeles to the Subrecipient regarding fund utilization, or by written notification from the Subrecipient to the County of Los Angeles that a portion of the grant funds identified in §301.A., above, will not be utilized. As provided in §502, below, any increase or decrease in the grant amount specified in §301.A., above, may be effectuated by a written notification by the County of Los Angeles to the Subrecipient. D. Payment of reimbursement request will be withheld by the County of Los Angeles until the County of Los Angeles has determined that Subrecipient has turned in all supporting documentation and completed the requirements of this Agreement. E. It is understood that the County of Los Angeles makes no commitment to fund this Agreement beyond the terms set forth herein. F. 1. Funding for all periods of this Agreement is subject to continuing Federal appropriation of grant funds for this program. In the event of a loss or reduction of Federal appropriation of grant funds for this program, the Agreement may be Page 9 Agreement No. 6310 terminated, or appropriately amended, immediately upon notice to Subrecipient of such loss or reduction of Federal grant funds. 2. County of Los Angeles will make a good -faith effort to notify Subrecipient, in writing, of such non -appropriation at the earliest time. SECTION IV STANDARD PROVISIONS All titles or subtitles appearing herein have been inserted for convenience and do not, and will not be deemed to, affect the meaning or construction of any of the terms or provisions hereof. The language of this Agreement will be construed according to its fair meaning and not strictly for or against either party. §402. Applicable Law,Interpretation and Enforcement Each party's performance hereunder must comply with all applicable laws of the United States of America, the State of California, and the County of Los Angeles. This Agreement will be enforced and interpreted, as applicable, under the laws of the United States of America, the State of California and the County of Los Angeles. If any part, term or provision of this Agreement is held void, illegal, unenforceable, or in conflict with any law of a Federal, State or Local Government having jurisdiction over this Agreement, the validity of the remainder of the Agreement will not be affected thereby. Applicable Federal or State requirements that are more restrictive will be followed. §403. Integrated Agreement This Agreement sets forth all of the rights and duties of the parties with respect to the subject matter hereof, and replaces any and all previous agreements or understandings, whether written or oral, relating thereto. This Agreement may be amended only as provided for herein. §404. Breach If any party fails to perform, in whole or in part, any promise, covenant, or agreement set forth herein, or should any representation made by it be untrue, any aggrieved party may avail itself of all rights and remedies, at law or equity, in the courts of law. Said rights and remedies are cumulative of those provided for Page 10 Agreement No. 6310 herein except that in all events, no party may recover more than once, suffer a penalty or forfeiture, or be unjustly compensated. �•1 r�YMim Subrecipient may not do any of the following, unless it has first obtained the written permission of the County of Los Angeles: A. Assign or otherwise alienate any of its rights hereunder, including the right to payment; or B. Delegate, subcontract, or otherwise transfer any of its duties hereunder. §406. Permits Subrecipient and its officers, agents and employees must obtain and maintain all permits and licenses necessary for Subrecipient's performance hereunder and must pay any fees required therefor. Subrecipient further certifies that it will immediately notify the County of Los Angeles of any suspension, termination, lapse, non -renewal or restriction of licenses, certificates, or other documents. Subrecipient must comply with the applicable nondiscrimination and affirmative action provisions of the laws of the United States of America, the State of California, and the County of Los Angeles. In performing this Agreement, Subrecipient must not discriminate in its employment practices against any employee or applicant for employment because of such person's race, religion, national origin, ancestry, sex, sexual orientation, age, physical handicap, mental disability, marital status, domestic partner status or medical condition. Subrecipient must comply with Executive Order 11246, entitled "Equal Employment Opportunity," as amended by Executive Order 11375, and as supplemented in Department of Labor regulations (41 CFR Part 60). If required, Subrecipient must submit an Equal Employment Opportunity Plan to the Department of Justice Office of Civil Rights in accordance with guidelines listed at https:11wwwJusfice.gov/C - Any subcontract entered into by the Subrecipient relating to this Agreement, to the extent allowed hereunder, will be subject to the provisions of this §407 of this Agreement. §408. Indemnification Each of the parties to this Agreement is a public entity. This indemnity provision is written in contemplation of the provisions of Section 895.2 of the Government Code of the State of California, which impose certain tort liability jointly upon public entities, solely by reason of such entities being parties to an agreement, Page 11 Agreement No. 6310 and the parties agree that this indemnity provision will apply and will be enforceable regardless of whether Section 895 et seq. is deemed to apply to this Agreement. The parties hereto, as between themselves, consistent with the authorization contained in Government Code Sections 895.4 and 895.6 agree to each assume the full liability imposed upon it or upon any of its officers, agents, or employees by law, for injury caused by a negligent or wrongful act or omission occurring in the performance of this Agreement, to the same extent that such liability would be imposed in the absence of Government Code Section 895.2. To achieve the above -stated purpose, each party agrees to indemnify and hold harmless the other party for any liability arising out of its own negligent acts or omissions in the performance of this Agreement (i.e., the Subrecipient agrees to indemnify and hold harmless the County of Los Angeles for liability arising out of the Subrecipient's negligent or wrongful acts or omissions and the County of Los Angeles agrees to indemnify and hold harmless the Subrecipient for liability arising out of the County of Los Angeles' negligent or wrongful acts or omissions). Each party further agrees to indemnify and hold harmless the other party for liability that is imposed on the other party solely by virtue of Government Code Section 895.2. The provisions of Section 2778 of the California Civil Code are made a part hereof as if fully set forth herein. Subrecipient certifies that it has adequate self -insured retention of funds to meet any obligation arising from this Agreement. §409. Conflict of Interest A. The Subrecipient covenants that none of its directors, officers, employees, or agents may participate in selecting, or administrating, any subcontract supported (in whole or in part) by Federal funds where such person is a director, officer, employee or agent of the subcontractor; or where the selection of subcontractors is or has the appearance of being motivated by a desire for personal gain for themselves or others such as family business, etc.; or where such person knows or should have known that: A member of such person's immediate family, or domestic partner or organization has a financial interest in the subcontract; 2. The subcontractor is someone with whom such person has or is negotiating any prospective employment; or The participation of such person would be prohibited by the California Political Reform Act, California Government Code §87100 et seq. if such person were a public officer, because such person would have a "financial or other interest" in the subcontract. B. Definitions: The term "immediate family" means domestic partner and/or those persons related by blood or marriage, such as husband, wife, father, Page 12 Agreement No. 6310 mother, brother, sister, son, daughter, father in law, mother in law, brother in law, sister in law, son in law, daughter in law. 2. The term "financial or other interest" means: a. Any direct or indirect financial interest in the specific contract, including but not limited to, a commission or fee, a share of the proceeds, prospect of a promotion or of future employment, a profit, or any other form of financial reward. b. Any of the following interests in the subcontractor ownership: partnership interest or other beneficial interest of five percent or more; ownership of five percent or more of the stock; employment in a managerial capacity; or membership on the board of directors or governing body. C. The Subrecipient further covenants that no officer, director, employee, or agent may solicit or accept gratuities, favors, or anything of monetary value from any actual or potential subcontractor, supplier, a party to a sub agreement, (or persons who are otherwise in a position to benefit from the actions of any officer, employee, or agent). D. The Subrecipient may not subcontract with a former director, officer, or employee within a one-year period following the termination of the relationship between said person and the Subrecipient. E. Prior to obtaining the County of Los Angeles' approval of any subcontract, the Subrecipient must disclose to the County of Los Angeles any relationship, financial or otherwise, direct or indirect, of the Subrecipient or any of its officers, directors or employees or their immediate family with the proposed subcontractor and its officers, directors or employees. F. For further clarification of the meaning of any of the terms used herein, the parties agree that references are made to the guidelines, rules, and laws of the County of Los Angeles, State of California, and Federal regulations regarding conflict of interest. G. The Subrecipient warrants that it has not paid or given and will not pay or give to any third person any money or other consideration for obtaining this Agreement. H. The Subrecipient covenants that no member, officer or employee of Subrecipient may have interest, direct or indirect, in any contract or subcontract or the proceeds thereof for work to be performed in connection with this project during his/her tenure as such employee, member or officer or for one year thereafter. I. The Subrecipient must incorporate the foregoing subsections of this Section into every agreement that it enters into in connection with this grant and must Page 13 Agreement No. 6310 substitute the term "subcontractor" for the term "Subrecipient" and "sub subcontractor" for "Subcontractor". Any reports, analyses, studies, drawings, information, or data generated as a result of this Agreement are to be governed by the California Public Records Act (California Government Code Sec. 6250 et seq.). wMOM ' 1 Ir r aw A. Subrecipient must comply with all applicable requirements of State, Federal, and County of Los Angeles laws, executive orders, regulations, program and administrative requirements, policies and any other requirements governing this Agreement. Subrecipient must comply with applicable State and Federal laws and regulations pertaining to labor, wages, hours, and other conditions of employment. Subrecipient must comply with new, amended, or revised laws, regulations, and/or procedures that apply to the performance of this Agreement. These requirements include, but are not limited to: 1. CFR Subrecipient must comply with Title 2 CFR Part 200. Since Federal funds are used in the performance of this Agreement, Subrecipient must, as applicable, adhere to the rules and regulations of the Single Audit Act (31 USC Sec. 7501 et seq.), 2 CFR Part 200 and any administrative regulation or field memos implementing the Act. Jim Subrecipient hereby certifies that, as applicable, it will comply with the Americans with Disabilities Act 42, USC §§12101 et seg., and its implementing regulations. Subrecipient will provide reasonable accommodations to allow qualified individuals with disabilities to have access to and to participate in its programs, services and activities in accordance with the provisions of the Americans with Disabilities Act. Subrecipient will not discriminate against persons with disabilities nor against persons due to their relationship to or association with a person with a disability. Any subcontract entered into by Subrecipient, relating to this Agreement, to the extent allowed hereunder, will be subject to the provisions of this paragraph. 4. Political and Sectarian Activity Prohibited Page 14 Agreement No. 6310 None of the funds, materials, property or services provided directly or indirectly under this Agreement may be used for any partisan political activity, or to further the election or defeat of any candidate for public office. Neither may any funds provided under this Agreement be used for any purpose designed to support or defeat any pending legislation or administrative regulation. None of the funds provided pursuant to this Agreement may be used for any sectarian purpose or to support or benefit any sectarian activity. Subrecipient must file a Disclosure Form at the end of each calendar quarter in which there occurs any event requiring disclosure or which materially affects the accuracy of any of the information contained in any Disclosure Form previously filed by Subrecipient. Subrecipient must require that the language of this Certification be included in the award documents for all sub -awards at all tiers and that all subcontractors certify and disclose accordingly. W. of I At any time during normal business hours and as often as either the County of Los Angeles, the U.S. Comptroller General or the Auditor General of the State of California may deem necessary, Subrecipient must make available for examination all of its records with respect to all matters covered by this Agreement. The County of Los Angeles, the U.S. Comptroller General and the Auditor General of the State of California have the authority to audit, examine and make excerpts or transcripts from records, including all Subrecipient's method of procurement, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. Subrecipient agrees to provide any reports requested by the County of Los Angeles regarding performance of this Agreement. 6. Records Maintenance Records, in their original form, must be maintained in accordance with requirements prescribed by the County of Los Angeles with respect to all matters specified in this Agreement. Original forms are to be maintained on file for all documents specified in this Agreement. Such records must be retained for a period five (5) years after termination of this Agreement and after final disposition of all pending matters. "Pending matters" include, but are not limited to, an audit, litigation or other actions involving records. The County of Los Angeles may, at its discretion, take possession of, retain and audit said records. Records, in their original form pertaining to matters covered by this Agreement, must at all times be retained within the County of Los Angeles unless authorization to remove them is granted in writing by the County of Los Angeles. Page 15 Agreement No. 6310 Subrecipient must„ as applicable„ comply with the Federal, State and County of Los Angeles standards in the awardof any subcontracts. For purposes of this Agreement, subcontracts include but are not limited, to purchase agreements, rental or lease agreements, third party agreements, consultant service contracts and construction subcontracts. Subrecipient must, as applicable, ensure that the terms of this Agreement with the County of Los Angeles are incorporated into all Subcontractor agreements. The Subrecipient must submit all Subcontractor agreements to the County of Los Angeles for review prior to the release of any funds to the Subcontractor. The Subrecipient must withhold funds to any Subcontractor agency that fails to comply with the terms and conditions of this Agreement and their respective Subcontractor agreement. 8. Labor Subrecipient must, as applicable, comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§4728-4763) relating to prescribed requirements for merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System Personnel Administration (5 CFR 900, Subpart F). Subrecipient must, as applicable, comply with the provisions of the Davis - Bacon Act (40 U.S.C. §§276a to 276a-7); the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874); the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327-333), regarding labor standards for federally -assisted construction subagreements; and the Hatch Act (5 USC §§1501-1508 and 7324-7328). Subrecipient must, as applicable, comply with the Federal Fair Labor Standards Act (29 U.S.C. §201) regarding wages and hours of employment. None of the funds may be used to promote or deter uniontlabor organizing activities. CA Gov't Code Sec. 16645 et seg. 9. Civil Rights Subrecipient must, as applicable, comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352), which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681- 1683, and 1685- 1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794), which prohibits discrimination on the basis of disabilities; (d) the Age Page 16 Agreement No. 6310 Discrimination Act of 1975, as amended (42 U.S.C. §§6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq,)„ as amended, relating to non-discrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; 0) the requirements of ,any other nondiscrimination statutes) that may apply to the application; and (k) P,L 93-348 regarding the protection of human subjects involved in research, development„ and related activities supported by this award of assistance. % Environmental Subrecipient must, as applicable, comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646), which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally -assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. Subrecipient must, as applicable, comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93- 523); (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93205); and (i) Flood Disaster Protection Act of 1973 §102(a) (P.L. 93-234). Page 17 Agreement No. 6310 Subrecipient must, as applicable, comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. Subrecipient must, as applicable, comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. §§4801 et seq.), which prohibits the use of lead -based paint in construction or rehabilitation of residence structures. Subrecipient must, as applicable, comply with the Federal Water Pollution Control Act (33 U.S.C. §1251 et seq.), which restores and maintains the chemical, physical and biological integrity of the Nation's waters. Subrecipient must, as applicable, ensure that the facilities under its ownership, lease or supervision that are utilized in the accomplishment of this project are not listed in the Environmental Protection Agency's (EPA) list of Violating Facilities and that it will notify the Federal Grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA. By signing this Agreement, Subrecipient warrants and represents that it will, as applicable, comply with the California Environmental Quality Act (CEQA), Public Resources Code §21000 et seq. Subrecipient must, as applicable, comply with the Energy Policy and Conservation Act (P.L. 94-163, 89 Stat. 871). Subrecipient must, as applicable, comply with the provision of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19, 1982 (16 U.S.C. 3501 et. seq.) which prohibits the expenditure of most new Federal funds within the units of the Coastal Barrier Resources System. 11. Preservation Subrecipient must, as applicable, comply with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. §470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§469a-1 et seq.). 12. Suspension, Debarment Ineligibility and Voluntary Exclusion Subrecipient must, as applicable, comply with Title 2 CFR Part §3000, regarding Suspension and Debarment, and Subrecipient must submit a Certification Regarding Debarment, attached hereto as Exhibit B, required by Executive Order 12549 and any amendment thereto. Said Certification must be submitted to the County of Los Angeles concurrent with the Page 18 Agreement No. 6310 execution of this Agreement and must certify that neither Subrecipient nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by any Federal department head or agency. Subrecipient must require that the language of this Certification be included in the award documents for all sub -award at all tiers and that all subcontractors certify accordingly. Subrecipient must, as applicable, comply with the federal Drug -Free Workplace Act of 1988, 41 USC §701, Title 44 Code of Federal Regulations (CFR) Part §17; the California Drug -Free Workplace Act of 1990, CA Gov't Code §§8350-8357, and Subrecipient must complete the Certification Regarding Drug -Free Workplace Requirements, attached hereto as Exhibit C, and incorporated herein by reference. Subrecipient must require that the language of this Certification be included in the award documents for all sub -award at all tiers and that all subcontractors certify accordingly. 14. LobbyingActivities Subrecipient must, as applicable, comply with 31 U.S.C.1352 and complete the Disclosure of Lobbying Activities, (OMB 0038-0046), attached hereto as Exhibit A, and incorporated herein by reference. 15. Miscellaneous Subrecipient must, as applicable, comply with the Laboratory Animal Welfare Act of 1966, as amended (P.L. 89-544, 7 USC §§2131 et seq.). B. Statutes and Regulations Applicable To This Particular Grant Agreement Subrecipient must comply with all applicable requirements of State and Federal laws, executive orders, regulations, program and administrative requirements, policies and any other requirements governing this particular grant program. Subrecipient must, as applicable, comply with new, amended, or revised laws, regulations, and/or procedures that apply to the performance of this Agreement. These requirements include, but are not limited to: Title 2 CFR Part 200; EO 12372; U.S. Department of Homeland Security, Office of State and Local Government Coordination and Preparedness, Office for Domestic Preparedness, ODP WMD Training Course Catalogue; and DOJ Office for Civil Rights. Standardized Emergency Management System (SEMS) requirements as stated in the California Emergency Services Act, Government Code Chapter 7 of Division 1 of Title 2, §8607.1(e) and CCR Title 19, §§2445-2448. Page 19 Agreement No. 6310 Provisions of Title 2, 6, 28, 44 CFR applicable to grants and cooperative agreements, including Part 18, Administrative Review Procedures; Part 20, Criminal Justice Information Systems; Part 22, Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence Systems Operating Policies; Part 30, Intergovernmental Review of Department of Justice Programs and Activities; Part 35, Nondiscrimination on the Basis of Disability in State and Local Government Services; Part 38, Equal Treatment of Faith -based Organizations; Part 42, Nondiscrimination/Equal Employment Opportunities Policies and Procedures; Part 61, Procedures for Implementing the National Environmental Policy Act; Part 63, Floodplain Management and Wetland Protection Procedures; Part 64, Floodplain Management and Wetland Protection Procedures; Federal laws or regulations applicable to Federal Assistance Programs; Part 69, New Restrictions on Lobbying; Part 70, Uniform Administrative Requirements for Grants and Cooperative Agreements (including sub -awards) with Institutions of Higher Learning, Hospitals and other Non -Profit Organizations; and Part 83, Government -Wide Requirements for a Drug Free Workplace (grants). Nondiscrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789(d), or the Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the provisions of the current edition of the Office of Justice Programs Financial and Administrative Guide for Grants, M7100.1, and all other applicable Federal laws, orders, circulars, or regulations. Travel Expenses Subrecipient, as provided herein, will be compensated for Subrecipient's reasonable travel expenses incurred in the performance of this Agreement, to include travel and per diem, unless otherwise expressed. Subrecipient's total travel for in -State and/or out -of -State and per diem costs must be included in the contract budget(s). All travel, including out - of -State travel, that is not included in the budget(s) will not be reimbursed without prior written authorization from the County of Los Angeles. Subrecipient's administrative -related travel and per diem reimbursement costs will not be reimbursed. For programmatic -related travel costs, Subrecipient's reimbursement rates may not exceed the amounts established under the grant. C. Compliance With Grant Requirements To obtain the grant funds, the State required an authorized representative of the County of Los Angeles to sign certain promises regarding the way the grant funds would be spent. These requirements are included in Exhibit F and in the State's "Grant Assurances". By signing these Grant Assurances and accepting Exhibit F, the County of Los Angeles became liable to the State for any funds Page 20 Agreement No. 6310 that are used in violation of the grant requirements. The State's Grant Assurances are incorporated into this Agreement through Exhibit D. Subrecipient will be liable to the Grantor for any funds the State determines the Subrecipient used in violation of these Grant Assurances. Pursuant to this Agreement, Subrecipient shall execute the 2020 Certification of Grant Assurances in Exhibit D, accepting and agreeing to abide by all provisions, assurances, and requirements therein. Subrecipient agrees to indemnify and hold harmless the County of Los Angeles for any sums the State or Federal government determines Subrecipient used in violation of the Grant Assurances. To the extent Exhibit D conflicts with language or provisions contained in this Agreement, or contains more restrictive requirements under Federal and State law, Exhibit D shall control. D. Noncompliance With Grant Requirements Subrecipient understands that failure to comply with any of the above assurances and requirements, including Exhibit D, may result in suspension, termination or reduction of grant funds, and repayment by the Subrecipient to the County of Los Angeles of any unauthorized expenditures. §412. Federal State and Local Taxes Federal, State and local taxes are the responsibility of the Subrecipient as an independent party and not of the County of Los Angeles and must be paid prior to requesting reimbursement. However, these taxes are an allowable expense under the grant program. w O . w A. Reporting Procedure for Inventions If any project produces any invention or discovery ("Invention") patentable or otherwise under Title 35 of the U.S. Code, including, without limitation, processes and business methods made in the course of work under this Agreement, the Subrecipient must report the fact and disclose the Invention promptly and fully to the County of Los Angeles. The County of Los Angeles will report the fact and disclose the Invention to the State. Unless there is a prior agreement between the County of Los Angeles and the State, the State will determine whether to seek protection on the Invention. The State will determine how the rights in the Invention, including rights under any patent issued thereon, will be allocated and administered in order to protect the public interest consistent with the policy ("Policy") embodied in the Federal Acquisition Regulations System, which is based on Ch. 18 of Title 35 U.S.C. Sections 200 et seq. (Pub. L. 95-517, Pub. L. 98-620, Title 37 CFR Part 401); Presidential Memorandum on Government Patent Policy to the Heads of the Executive Departments and Agencies, dated Page 21 Agreement No. 6310 2/18/1983); and Executive Order 12591, 4/10/87, 52 FR 13414, Title 3 CFR, 1987 Comp., p. 220 (as amended by Executive Order 12618, 12/22/87, 52 FR 48661, Title 3 CFR, 1987 Comp., p. 262). Subrecipient hereby agrees to be bound by the Policy, and will contractually require its personnel to be bound by the Policy. B. Rights to Use Inventions As applicable, County of Los Angeles will have an unencumbered right, and a non-exclusive, irrevocable, royalty -free license to use, manufacture, improve upon, and allow others to do so for all government purposes, any Invention developed under this Agreement. C. Copyright Policy Unless otherwise provided by the State or the terms of this Agreement, when copyrightable material ("Material') is developed under this Agreement, the County of Los Angeles, at its discretion, may copyright the Material. If the County of Los Angeles declines to copyright the Material, the County of Los Angeles will have an unencumbered right, and a non- exclusive, irrevocable, royalty -free license, to use, manufacture, improve upon, and allow others to do so for all government purposes, any Material developed under this Agreement. 2. The State will have an unencumbered right, and a non-exclusive, irrevocable, royalty -free license, to use, manufacture, improve upon, and allow others to do so for all government purposes, any Material developed under this Agreement or any Copyright purchased under this Agreement. 3. Subrecipient must comply with Title 24 CFR 85.34. D. Rights to Data The State and the County of Los Angeles will have unlimited rights or copyright license to any data first produced or delivered under this Agreement. "Unlimited rights" means the right to use, disclose, reproduce, prepare derivative works, distribute copies to the public, and perform and display publicly, or permit others to do so; as required by Title 48 CFR 27.401. Where the data are not first produced under this Agreement or are published copyrighted data with the notice of 17 U.S.C. Section 401 or 402, the State acquires the data under a copyright license as set forth in Title 48 CFR 27.404(f)(2) instead of unlimited rights. (Title 48 CFR 27.404(a)). E. Obligations Binding on Subcontractors Subrecipient must require all subcontractors to comply with the obligations of this section by incorporating the terms of this section into all subcontracts. Page 22 Agreement No. 6310 Under the terms of this Agreement, Subrecipient must, as applicable, comply with California Family Code Section 5230 et seq. §415. Minority. Women, And Other Business Enter rise Outreach Program It is the policy of the County of Los Angeles to provide Minority Business Enterprises, Women Business Enterprises and all other business enterprises an equal opportunity to participate in the performance of all Subrecipient's contracts, including procurement, construction and personal services. This policy applies to all of the Subrecipient's contractors and sub -contractors. Subrecipient shall comply with fair chance employment hiring practices set forth in California Government Code Section 12952, Employment Discrimination: Conviction History. Subrecipient's violation of this paragraph of the Agreement t may constitute a material breach of the Agreement. in the event of such material breach, County of Los Angeles may, in its sole discretion, terminate the Agreement. . !; 7 � 11 1! The County of Los Angles may, at its sole discretion, determine the most appropriate, efficient, secure, and timely form of payment provided under this Agreement. Subrecipient further agrees that the default form of payment shall be Electronic Funds Transfer (EFT) or Direct Deposit, unless an alternative method of payment is deemed appropriate by the A-C. Subrecipient shall provide the A-C with electronic banking and related information for the Subrecipient and/or any other payee that the Subrecipient designates to receive payment pursuant to this Agreement at hft2s://diLectdeposit,.,Iacounty,gov/. Such electronic banking and related information includes, but is not limited to: bank account number and routing number, legal business name, valid taxpayer identification number or TIN, a working e-mail address capable of receiving remittance advices and other payment related correspondence, and any other information that the A-C determines is reasonably necessary to process the payment and comply with all accounting, record keeping, and tax reporting requirements. Any provision of law, grant, or funding agreement requiring a specific form or method of payment other than EFT or Direct Deposit shall supersede this requirement with respect to those payments. At any time during the duration of this Agreement, the Subrecipient may submit a written request for an exemption Page 23 Agreement No. 6310 to this requirement and must be based on specific legal, business or operational needs and explain why the payment method designated by the A-C is not feasible and an alternative is necessary. The A-C, in consultation with CEO, shall decide whether to approve exemption requests. SECTION V §501. Defaults Should either party fail for any reason to comply with the contractual obligations of this Agreement within the time specified by this Agreement, the non -breaching party reserves the right to terminate the Agreement, reserving all rights under State and Federal law. §502. Termination This Agreement may be terminated, in whole or in part, from time to time, when such action is deemed by the County of Los Angeles, in its sole discretion, to be in its best interest. Termination of work hereunder shall be effected by notice of termination to the Subrecipient specifying the extent to which performance of work is terminated and the date upon which such termination becomes effective. The date upon which such termination becomes effective shall be no less than ten (10) days after the notice is sent. §503.Amendments Except as otherwise provided in this paragraph, any change in the terms of this Agreement, including changes in the services to be performed by Subrecipient, that are agreed to by the Subrecipient and the County of Los Angeles must be incorporated into this Agreement by a written amendment properly signed by persons who are authorized to bind the parties. Notwithstanding the foregoing, any increase or decrease of the grant amount specified in §301.A_, above, or any extension of the performance period specified in §201, above, does not require a written amendment, but may be effectuated by a written notification by the County of Los Angeles to the Subrecipient. SECTION VI ENTIRE AGREEMENT Page 24 Agreement No. 6310 This Agreement contains the full and complete Agreement between the two parties. Neither verbal agreement nor conversation or other communication with any officer or employee of either party will affect or modify any of the terms and conditions of this Agreement. §602. Number of Pages and Attachments This Agreement may be executed utilizing wet, scanned digital, and electronic signatures, each of which is deemed to be an original. This Agreement includes (26) pages and (8) Exhibits which constitute the entire understanding and agreement of the parties. [Remainder of this page intentionally left blank] Page 25 Agreement No. 6310 IN WITNESS WHEREOF, the Subrecipient and County of Los Angeles have caused this Agreement to be executed by their duly authorized representatives. COUNTY OF LOS ANGELES By FESIA A. DAVENPORT Date Chief (Executive Off)cer kry BY DEL AL.A Executive Officer, Board of Supervisors APPROVED AS TO FORM RODRIGO A. CASTRO-SILVA County Counsel EM W - BY ARLENE BARRERA Auditor -Controller kanatum) �rrdl ClCity Rrpresen /ii (Print Nonej APPROVED AS TO FORM AK4 z-2l 20ZZ Date BY Jo '2 2-2- -dff Afforney mum) Nor of ATTEST y BY i4st.,-TpA vY eA ve tr pqg 22 ma City Cterk (siga4m) (ft Name) Date Page 26 Agreement No. 6310 EXHIBITS Exhibit A Certification and Disclosure Regarding Lobbying Exhibit B Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions Exhibit C Certification Regarding Drug -Free Workplace Exhibit D Certification of Grant Assurances Exhibit E Final Grant Award Letter and Project Worksheet Exhibit F 2020 Notice of Funding Opportunity Exhibit G Reimbursement Form and Instructions Exhibit H Monitoring Instrument Agreement No. 6310 EXHIBIT A Cal ON 2-232 Appiaved M QM5 034 L! • 91 al 111110 IN III lei 111 660 change 4- Enter the full name. address,1 1:code1the reporting• Congressional District. If known. Check the appropriate dassification of the reporting entity that designates If It Is, or expects to be, a prime or sub -award recipleint. Identify the tier of the subawardee, e.g., the first subawardee of the prime is the 1 st tier. Subawards Include but are not limited to subcontrarcts, subgrants and contract awards under grants. 6. If the organization filing the report in ftem 4 checks 'Subawardee." then enter the full name, address. ♦ - 1 1codeof the prime Federal •IncludeCongressional District, 6. Enter the name of the Federal agency making the award or loan commitment. Include at least one organizational level below agency name. If known. For example, Department of Transportation. : fStates Coast 7. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans. and loan commitments. B. Enter the most appropriate Federal Identifying number available (e.g., Request forProposal R• number. : • :1 r • :number, sub -grant announcement number; the contract, subgrant, or loan award number; the applicationtproposal control number assigned by the Federal agency). Include prefixes, e.g.,'RFP-DE-90-001." 9. For a covered Federal action where there has been an award or loan C4XnMftfMnt by the Federal agency, enter the Federal amount of the awardfloan comimitment for the prime entity identified in Rom 4 1 Agreement No. 6310 10, (a.) Enter the full name, address, city, state and zip code of the lobbying entity angaged by the reporting entity identified in Rem 4 to iriftuence the covered Federal action. (b.) Enter the full names of the individual(s) performing services, and include full address if A ifferent from 10 (a). Enter Lost Name, rirst Name, and' MW6 Initial (MI). ti-E-Ater-0,9 2.MV 1,14 rf! st 0�;Uza"� I. -I Y'2. X Vf YY#.? entity (item 4) to the lobbying entity (item 10). Indicate whether the payment has been made (actual) or will be made (planned). Che-.k all boxes that apply. If this Is a material change report, enter the cumulafive amount of payment made or planned to be Inade. 12. Check the appropriate box(es). Check all boxes that appty. If payment is made through an In - kind contribution, specify the nature and value of the in -kind payment. 13. Check the appropriate box(es). Check all boxes that apply. If other, specify nature. 14. Provide a sv ,,ecific and detailed descrimbon of the servi be expected to perform, and the date(s) of any services rendered. Include all preparatory and related activity. not just time spent in actual contact with Federal officials. IdentKy the Federal official(s) or employee(s) contacted or the officer(s), employee(s), or Memberfs) of C-ongress that were contacted. 15, Check whether or not a SF-LLL-A Continuation Sheet(s) is affached. 16, The certifying official shall sign and date the form, print histher name, title, and telephone number. Public reporting burden for this collection of information is estimated to average 30 minutes per response, including time for reviewing instructions. searktiy, exlaftq date Saujil I Agreement No. 6310 EXHIBIT A " 0M 2-232 Awv"d trf OM 0348.0045 DISCLOSURE OF LOBBYING ACTIVITIES Complele this form to disclose lobbying actives Pursuant to 1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type: a. contract a. bid/offerlapplication a. inifial ffing b. grant b. Inal award b. material change c. c erative agreement c. post -award For Material Change Only: d. 9. loan guarantee Year Quarter L loan insurance date of lost report =---= ..................... 4. Name and Address of Reporting Entltr. !I ri. it Roportfing Entity In No. 4 Is Subawardee. Enter Name and Address of Prtms: County of Los Angeles Prime Subawardee Chief Executive Office 500 West Temple Street Room B-79-2 Tier, ffknown: Los Angeles, CA M12 Congressional District, ffk"uwn: Congressional District, i1known: I Action Number, N known: 10. a. Name and Address of Lobbying Entity b. Individuals Performing Services (ff Whiduat btl nan*, &M name, M 1); Vast name. first name, M1 - kK*jde aftess It dfferent from 1 Do) W&M CoMkAwlan Sheegs) SF-LLL-& I nacessaW . . ................ . . . 11. Amount of Payment (check all the[ apply) 13. Type of Payment (check aft that appW. Actual Planned a. retainer b. on"me fee c. comrrdssion d. contingent fee a. deferred —WTHMM I. other specity: .................. ... ... . 114� 8rial Descriplion of Services Performed or to be Performed and Date(s) of Smite, Including officer(s), omployeo(s), or Member(alcontaMed, for Payment Indicated in Item 11: Comm cwmumlan shcAeus) OF-LLL-A,Rno"mwy) IS. Continuation Sheet(s) SF4-LL-A attacked: yes No d. Authorized for Locol Reproduction Standard Form — LILL Disclosure of Lobbying Acliviles - Cal OES 2-232 (Revised 7WO13) Page 3 of 4 Agreement No. 6310 ORLOMMUO/A I, Mi .< ; . W onal sneets may [D • rle Reporting Last dame First fVarne m__ _ A+if dress I ...µ...,...�...��..,��__ i ty Last Name First Name MI r city � a First f .........._. _.. w .F Lst a f t .,.W.�w.�_..�_..W_�_ .w.��m.,.... sCity Zip Continuation of 14. (addMonal sheets may be added if recessary) Brief DescripiRm of Services and Payments indicated i Aullmrized for Local Reproduction Skviderd Farm w LLL-A DiscIloswe of Lobbyings -Cal MS 2-22 01) Page 4 of 4 Agreement No. 6310 • • EIt • UM , Debarment nw Suspenslon. 24 CFR Part 24 Sectfon, Parlitipantie wponsibililles. ATTACHED INSTRUCTIONS FORCERTIFICATION COMPLETING) 1' 1 ♦ 1 1 1 �: f G 1 n 1 1 ♦ ! _ AGREEMENT NUMBER �>YvfAl Ge"e, , fn im 4+1 rA4ntf§W NAME [3 TIAUTHORIZED NA 1UKE DATE Agreement No. 6310 W :Nti W'� S*. .✓i 'M 1 Mu t � S • mi'uW4 K�•G !tl «, M.'.. TO YiM " y'. is � u: +nawr :� w • �"i M� �: ti�.ro .., A�.,y �' a'c ^�. a�w �w�,tr �w „i'w � �. a ,. ►.� W 7 � 3 wd. -:a � ;�' ,, r 0. MYie d & fl a h ` !f , Mai do-5 : � : M Po �, "'� �M w � df r F1 LL WAR t � ;,i l.ii i. a '. iG a f x—will u k troy 8 nr ,�y Nw I e � 6' Agreement No. 6310 Hi rmimiwwwimlmmmm i mmwmpow STATE CALIFORNIA CERTIFICATIONDRUG-FREE WORKPLACE STD. COMPANYIORGANIZATION The contractor or grant= ■ "a named abovehereby oertifies compliance with GovemimnI Code :cd matters g to providing f .-frae, workplaceThe above -named contractor or - if z Publish _ statement■r r employees that unlawfulmanufacture,distribution, possession. use of controlled substance Is prohibited f specifying actions to be taken against employees.as as required by GoverniTtent Code Section 8355(a). 2. Establish a Drug -Free Awareness Program as required by Governfwnt Code Section 8355(b), to Infot employees f f all of f f u' dangers of drug abuse in the workplace, (b) The person's or arganizatioWs policy of maintaining a drug -free workplace, (c) Any available counseling, rehabilitation and employee assistance programs, and r Penalties that may be imposed upon employeesfor drug r f 3. Provide as required by Government Code Section• employee wh• works an f fro:::■' contract fa, ff (a) Will receive a 1■ of the company'sfl ■ policy and f Will agreeto abide by the terms of the company's condition of ! f on contral F1 or _ f CERTIFICATION 1. the official named below, hereby swear that I am duly authorized legally to bind the contractor or Recipient to the aboy described f :.k K^ I • am fully aware4:„ M. I r+ executed on ft date and f below, Is made urKk penalty of pedury underthe laws of 1` of f ... �,/ OFFICAUS NAME ■ f COUNTYOF f. ^ T C y CONTRACTOR or RE 11EINTSIGNATURE ��'IrArrrn TITLE 016 - �ooD�ob FEDERAL I.D. Agreement No. 6310 3 Civil 1� i ir:'� m :,TFre- -yT - 1117� T iT To comply with the enactment of Senate Bill 1120, (Chapter 1170, Slatutes of 1990), which established the Drug -Free Workplace Act of 1990, the -e oig of 101 :�40 accordingly provides this statement of cornpliance. (YOU"Oncy) In order to maintain fun i el . i I SO aG1jQS. aI1SQ—,rft M088 iT 1-2,4M F&MA ti LWA i W 9 ineir erflpioPvi�z "Une b-overnmen this staternerd Is issued to meet this rewi quirement. The (youragency), an agency wbin the State of California has adopted this flffkTi -TAU OW 4 $]1. 11[oilVANUM I I i * I low, ON, Califomia law prohibits Me unlawful manufacture, dispensation, possession, or illegal use of a controlled substance. That prohibition extends to all places and includes the workske of California state employees. [Sec6on 8355(a)] Employees convicted of a violation of criminal drug statute. when the violation occurred at an employee's worksite, shall report the conviction to the granting and monitoring State agency upon conviction. [Section 8356(a)(1)(2)] T*-! The Employee Assistance Program (EAP) provides drug problem assessment and referral to appropriate counseling and rehabilitation services. The EAP is available to all agency employees. Procedures exist to ensure the confidentiality of EAP records. Contact your personnel office for further Information. it is the intent of the 4 4 1 of IM 6 "J a,_ (your agency) to ensure by execution of this statement of compliance that each employee shall abide by the terms of Ih1s: drug -free workplace statement. [Section 8355(c)] 107trz M."MEME Agreement No. 6310 EXHIBIT D Cal OES 9OVERMOR's 00#606 OF EMERDENCV MIMES Standard Assurances For Cal OES Federal Non -Disaster Grant Programs As the duly authorized representative of the Applicant, I hereby certify that the Applicant has the legal authority to apply for federal assistance and the Instituflonal, a 0 so— 0 Vy" — - V WAY; -equirements within the: (a) Applicable Federal Regulations (see below); (c) Federal Preparedness Grants Manual; (d) California Supplement to the NOFO; and "e) Federal and State Grant Program Guidelines. Federal Regulations Government cost principles, uniform administrative requirements, and audit reguirements r fedi: ral rant R roawmi ara ial fortO In 4116 2, PRJ V, o t '44 0 iW no i r-Tri-L"M M191149 State and federal grant award requirements are set forth below. The Applicant hereby agrees to comply with the following: 1. Proof of Authority The Applicant will obtain proof of authority from the city council, governing board, or authorized body in support of this project. This written authorization must specify that the Applicant and the city council, governing board, or authorized body agree: (a) To provide all matching funds required for the grant project and that any cosh match will be appropriated as required; (b) Any liability arising out of the performance of this agreement shall be the responsibility of the Applicant and the city council, governing board, or authorized body; (c) Grant funds shall not be used to supplant expenditures controlled by the city council, governing board, or authorized body; Poge 1 of 14 Initials D 6- Agreement No. 6310 7'Cal OES �� O+�T�1@h1ES'T O8P1 �u �" OF EMERGENCT SERVICES For ! OESFederal Non -Disaster GrantPrograms (d) Applicant is authorized by the city council, governing board, or authorized body to apply for federal assistance. and the institutional, managerial and financial capability (including funds sufficient to pay the non4ederal share of project cost,! to ensure proper planning, • • • : • s completion Officialof the project described in this application; and - • this agreement is authorized by ••1 • 2. Period of Performance The period of performance is specified in the Award. The Applicant Is only authorized to perform allowable activities approved under the award, within the period of 3. Lobbying and Political Activities As required by Section 1352, Title 31 of the United States Code (U.S.C.), for persons entering Into a contract, grant, loan, or cooperative agreement from an agency or requests or wfrom• agency•commitmentproviding for • States I Insure or guarantee a loan, the Applicant certifies that: (a) No federal appropriated funds have been paid or will be paid, by or on behall of the undersigned, to any person for influencing or attempting to influence c officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any federal grant, the making of any federal loan, the entering Into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. (b) If any funds other than federal appropriated funds have been paid or will be paid to any person for Influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress In connection vWth this federal contract, grant, loan, or cooperative agreement, the undersigned shc complete and submit Standard Form-1.1-1., "Disclosure Form to Report Lobbying", in accordance with its Instructions. (c) The undersigned shall require that the language of ttfis certification be included in the award documents for all subowards at all tiers (including subcontracts, subgrants. and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and discloseaccor Pare 2 of Agreement No. 6310 XMMM Cal OES 06VIAMOR's GFP@ce OF EMERGENCY SERVICES Standard Assurances For Cal OES Federal Non-Dlsaster Grant Programs A10-0 00 1�116191(sYA lei;j Miff-g[Ill vil 11;*zKci;a twill-ki--10511 .1.1 140121MR4101102511 10[�LA 1�i;j (0 1 Bill olqqp 1111111111 11 111 1�1111!1!ljlll ill jl�;I�'lll';Il!!Ijjl�; I!!!IIIIIII;II I irl"o I a i IMIF Q lil i;� 111111111 jLtf �W policy without the express written approval from the California Governor"s "Office of Emergency Services (Cal OES) or the federal awarding agency. 4. Debarment and Suspension As required by Executive Orders 12549 and 12689, and 2 C.F.R. § 200.213 and codified in 2 C.F.R. Part 180, Debarment and Suspension, the Applicant will provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the federal government. The Applicant certifies that it and its principals, recipients, or subrecipients: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; (b) Have not within a three-year period preceding this application been convictef of or hod a civil judgment rendered against them for commission of fraud or a criminal offense in connection With obtaining, attempting to obtain, or performing a public (federal, state. or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or clestruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal. state, or local) with commission of any of the offenses enumerated in paragraph (2) (b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public transaction (federal. state, or local) terminated for cause or default. 1W9LI'V "T I - MR11 I ova F"I" vay&�# Q MPTIWIFTIA I he or she shall attach an explanation to this application. T. Non- Discrimination and Equal Employment Opportunity The Applicant vvill comply with all state and federal statutes relating to non- discrilminotion, including: Page 3 of 14• Agreement No. 6310 I Cal OES covea"Oft's apf [of OF EMERSE14CY SERVICES Standard Assurances For Cal OES Federal Non -Disaster Grant Programs Page 4 of 14raftMal Agreement No. 6310 GW OES 14 "VRANDA'S OFFCt OF INERGENCV SERVICES For Cal OES Federal Non -Disaster Grant Programs (k) DHS policy to ensure the equal treatment of faith -based organizations, under which all applicants and recipients must comply with equal treatment policies and requirements contained In 6 C.F.R. Part 19; (1) The Applicant will comply with California's Fair Employment and Housing Act (FEHA) (California Government Code §§ 12940,12945,12945.2), as applicable. FEHA prohibits harassment and discrimination In employment because of ancestry, familial status, race, color, religious creed (including religious dress and grooming practices), sex (wNch includes pregnancy, childblr1h, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender Identify, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, genetic Information, medical condition, age, pregnancy, dental of medical and family care leave, or pregnancy disability leave, military and veteran status, and/or retaliation for protesting illegal discrimination related to one of these categories, or for reporting patient abuse in tax supported institutions: (m) Any other nondiscrimination provisions in the specific sta lute (s) under which application for federal assistance is being made: and 4&j 6. Drug -Free Workplace As required by the Drug -Free Workplace Act of 1988 (41 U.S.C. § 701 et seq.), the Applicant certifies that it will maintain a drug -free workplace and a drug -free awareness program as outlined in the Act. 7. Environmental Standards The Applicant will comply With state and federal environmental standards, includin (a) California Environmental Quality Act (CEQA) (California Public Resources Cod §§ 21000- 21177). to include coordination with the city or county planning agency; (b) CEQA Guidelines (California Code of Regulations, Title 14, Division 6, Chapter §§ 15000- 115387); (c) Federal Clean Water Act (CWA) (33 U.S.C. § 1251 et seq.), which establishes basic structure for regulating discharges of pollutants into the waters of the United States and regulating quality standards for surface waters; (d) Federal Clean Air Act of 1955 (42 U.S.C. § 7401) which regulates air emissions from stationary and mobile sources: I Page 5 of 14 lnifiols%AL Agreement No. 6310 Cal OES OP EMERCINev SERVICES �4' I A, III to I t For Cal OES Federal Non. Disaster Grant Programs---. (e) Institution of environmental quality control measures under the National Environmental Policy Act (NEPA) of 1969 (P.L. 91-190); the Council on Environmental Quality Regulations for Implementing the Procedural Provisions of NEPA; and Executive Order 128?8 which focuses on the environmental and human health effects of federal actions on minority and low4ncome populations with the goal of achieving environmental protection for all communities: (0 Evaluation of flood hazards in floodplains in accordance with Executive Order U 988; (g) Executive Order 11514 which sets forth national environmental standards; (h) Executive Order 11738 Instituted to assure that each federal agency empowered to enter Into contracts for the procurement of goods, materials. or services and each federal agency empowered to extend federal assistance by way of grant, loan, or contract shoH undertake such procurement and assistance activities in a manner that will result In effective enforcement of the Clean Air Act and the Federal Water Pollution Control Act Executive Order 11990 which requires preservation of wetlands; Safe Drinking Water Act of 1974, 0) The Endangered Species Act of 1973,93-2051; (k) Assurance of project consistency with the approved state management program developed under the Coastal Zone Management Act of 1972 (16 et seq.); (1) Conformity of Federal Actions to State (Clear Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended 142 U.S.C. §§7401 et seq.); (m) Wild and Scenic River's Act of 1968 (16 U.S.C. § 1271 et sea.) related to protecting components or potential components of the national wild and scenic rivers system. Ko]Kojiay"irol.TK7—EZ;MoMroTmT*7vo=m NoTel of federal low relating to air or water pollution. Page 6 of 14 Initials A— Agreement No. 6310 Cal OES OF ENERBENCY REOVICES for Cal OES Federal Non -Disaster Grant Programs B. • For subrecipients expencling $750,000 or more in federal grant funds annually, the Applicant will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and Title 2 of the Code • Federal Regulations. '• 200, ••• F Audit Requirements. Access to Records In accordance200.336, the Applicant will give the awarding •- the Comptroller General of the United States and, 4 appropriate, the state, through • authorized representative. access to • the • to examine • records, ••• papers, • documents related to the award. The Applicant will require • subreciplents, contractors, successors, transferees and assignees to acknowledge and agree to comply With this provision. 10, Conflict of Interest The Applicant will establish safeguards to prohibit the Applicant's employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 1. Financial Management Egisp 0gims for Paymtrjj - The Applicant will comply with 31 U.S.0 §§ 3729-3733 which sets • that no subrec[plent, recipient, • subrecipient shall submit • false claim for payment, reimbursement or advance. 12. Reporting - Accountability The Applicant agrees to comply with applicable provisions of the Federal Funding Accountability and Transparency Act (FFATA) 1P.L. 109-282), specifically (a) the reporting of subawards obligating $25,000 or more in federal funds and (b) executive compensation data • first -tier subawards. This includes the provisions of FFATA, which • requirements for executive compensation, and also requirements implementing the Act for the non-federal entity at 2 C.F.R. Part 25 Financial Assistance Use of Universal Identifier and Central Contractor Registration and 2 C.F.R. • 170 Reporting Subaward and Executive Compensation Information. 13. WhIsHeblower Protecilons The Applicant also must comply with statutory requirements for whistleblower protections • 10 U.S.C. § 2409, 41 U.S.C. § 4712, and 10 4304 and Page 7 of 14 Initials %1i Agreement No. 6310 Cal OES GOVERNON'S OFFICE OF RNEIISENCY SERVICES Standard Assurances For Cal OES Federal Non -Disaster Grant Programs 14. Human Trafficking The Applicant will comply with the requirements of Section 106(g) of the kafficking Victi is erg;Lectig f _a A_qt p , as amended (22 U.S.C. § 7104) which prohibits grant award recipients or a subreciplent from: (1) engaging in trafficking in persons during the period of time that the award is in effect; (2) procuring a commercial sex act during the period of time that the award is in effect; (3) using forced labor in the performance of the award or subowards under the award. 15. Labor Standards The Applicant wiH comply with the following federal labor standards •.;- ?PJ.M , .1 4 - _MM- I 1 - 0 . ; - a a * =*I 0 =00 M rem U70- MM 1 0 16. Worker's compensation The Applicant must comply with provisions which require every employer' to be insured to protect workers who may be Injured on the job at all times during the performance of the work of this Agreement, as per the workers compensation lows set forth in California Labor Code §§ 3700 et seq. 17. Property -Related If applicable to the type of project funded by this federal award, the Applicant will: (a) Comply with the requirements of Titles 11 and III of the 11in 6-ssistane gLi�! Reol! Prgp@rtv Acaulsition Eolicies Act pof 1970 (P.L. 91-646) which provide for fair and equitable treat ment of persons displaced or whose property is acquired as a result of federal or federally-ass[sted programs. These requirements apply to all interests in real property acquired for project purposes regardless of federal participation in purchase; (b) Comply with flood Insurance purchase requirements of Section 102(a) of the_ Llooci Di Protection AcLpLL9�L3 (P.L. 93-234) which requires subreciplents in a special flood hazard area to participate in the program and to purchase flood Insurance if the total cost of insurable construction and acquisition is $10,000 or more: Page 8 of 14 Initials wk Agreement No. 6310 Cal OES ail GOVERN148's OFFICE OF EM90orkey SERVICES �1 =1 - 5T. i.U, Mill V 1741 For Cal OES Federal Non -Disaster Grant Programs (c) Assist the awarding agency in assuring compliance with Section 106 of the (d) N.2tional Historic Pre�MfvpfigI2 Act of 19,66, as amended (16 U.S.C. § 470), Execufive Order 11593 (Identification and protection of historic properties), onit the Archaeological and Historic Preservation Act of 1974 (16 11S.C. § 469a- 1 et seq.); and (e) Comply with the Lead -Based, Pgil3t Po1sppiag_ELQygnfi9n Ac 31 and 24 CFR Part 35) which prohibits the use of lead -based paint in construction or rehatAitation of residence structures. For all consftuction projects, the Applicant will: (a) Not dispose of, modify the use of. or change the terms of the real property fifle or other Interest in the site and facilities without permission and instructions from the awarding agency. Will record the federal awarding agency directilves and will include a covenant in the title of real property acquired in whole or in part with federal assistance funds to assure nondiscrimination during the useful life of the project; (b) Comply with the requirements of the awarding agency with regard to the drafting, review and approval of construction plans and specifications; and (c) Provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and wil fumish progressiVe reports and such other information as may be required by the assistance awarding agency or State. 19. Use of Cellular Device While Ddving Is Prohibited Applicants are required to comply with California Vehicle Code sections 23123 and 23123.5. These laws prohibit driving motor vehicle while using an electronic wireless communications device to write, send, or read a text -based communication. Drivers are also prohibited from the use of a wireless telephone without hands -free listening and talking, unless to make an emergency call to 911, low enforcement, or similar savices. Page 9 of 14 lnlfia6� Agreement No. 6310 Od OES GOWMADN's OFF ca 11 OF ff"eROENCY SERVICE! Standard Assurances for Cal OES Federal Non -Disaster Grant Programs 20. Callfomlla Public Records Act and Freedom of Information Act The Applicant acknowledges that all information submitted In the course of applying for funding under this program, or provided in the course of an entity's grant management activities that are under Federal control, is subject to the Freedom of Information Act (FOIA), 5 U.S.C. § 552, and the California Public Records Act, California Government Code section 6250 et seq. The Applicant should consider these laws and consult its own State and local lows and regulations regarding the release of information when reporting sensitive matters in the grant application. needs assessment, and strategk planning process. 21. Acknowledgment of Federal Funding from DHS All recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents descdUlng projects or programs funded in whole or in part with federal funds. 22. Activities Conducted Abroad All recipients must ensure that project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained. 23. Best Practices for Collection and Use of Personally Identifiable Information (Pit) DHS defines personally Idenable information (Pit) as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that Is linked or linkable to that individual. All recipients who collectPil are required to hove a publically-avoilable privacy policy that describes standards on the usage and maintenance of Pit they collect. Recipients may also find the DHS Privacy Impact Assessments: Privacy Guidance and Privacy template a useful resource respectively. 24. Copyright All recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 and an acknowledgement of U.S. Government sponsorship (including the award number) to any work first produced under federal financial assistance awards. Page 10 of 14 Initials 101 Agreement No. 6310 Cal OES 00VERNOWS QFF%C4 OF ENERGENCT SERVICES �1 =-I -rsv-�Vla-f For Cal OES Federal Non -Disaster Grant Programs 25. Duplication of Benefits Any cost allocable to a particular federal financial assistance award provided for in 2 C.F.R, Part 200, Subpart E may not be charged to other federal financial assistance awards to overcome fund deficiencies, to avoid restrictions imposed by federal statutes, regulations, or federal financial assistance award terms and conditions, or for other reasons. However, these prohibitions would not preclude recipients from shifting costs that are allowable under two or more awards in accordance with existing federal statutes, regulations, or the federal financial assistance award terms and conditions. X6. Energy Poricy and Conservation Act All recipients must comply With the requirements of 42 U.S.C. § 6201 which contain policies relaff ng to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act. ;r �7, Federal Debt Status All recipients are required to be non -delinquent in their repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See OMB Circular A-1 29. 28. Fly America Act of 1974 Ali recipients must comply with Preference for U.S. Flog Air Carriers: (air carriers holding certificates under 49 U.S.C, § 41102) for international air transportation of people and property to the extent that such service Is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. 40118) and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B- 138942. 29. Hotel and Motel fire Safety Act of 1990 in accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, all Applicants must ensure that all conference, meeting, convention, or training space funded in whole or In part with federal funds complies With the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, as amended, 15 U.S.C. § 2225a. Page 11 of 14 Initials iL Agreement No. 6310 Y Cal OES OOVIANOWS OFFICE OF INERSENCY SERVICES Standard Assurances For Cali, OES Federal Non -Disaster Grant Programs -30. Non-supplanflng Requirement All recipients who receive federal financial assistance awards made under programs that prohibit supplanting by low must ensure that federal funds do not replace (supplant) funds that have been budgeted for the some purpose through non- federal sources, 31. Patents and Intellectual Property Rights Unless otherwise provided by low, recipients are subject to the Bayh-Dole Act. Pub. L. No. 96-517, as amended, and codified in 35 U.S.C. § 200 et seq. All recipients are subject to the specific requirements governing the development. reporting, and disposition of rights to Inventions and patents resulting from financial assistance awards located at 37 C.F.R. Part 401 and the standard patent rights clause located at 37 C.F.R. § 401.14. 32. SAFECOM All recipients who receive federal financial assistance awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. 33. Terrorist Financing All recipients must comply with Executive Order 13224 and U.S. law that prohibit transactions with, and the provisions of resources and support to, Individuals and organizations associated with terrorism. Recipients are legally responsible to ensure compliance with the Order and laws. 34. Reporting of Matters Related to Recipient Integrity and Performance If the total value of the recipient's currently active grants. cooperative agreements, and procurement contracts from all federal assistance offices exceeds $10,000,000 for any period of time during the period of performance of this federal financial assistance award, you must comply with the requirements set forth in the government -wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R, Part 200, Appendix Al, the full text of which is incorporated here by reference in the award terms and conditions. Page 12 of 14 Initials Agreement No. 6310 TM. F-W ) Cal OES 108vVIII010 It's afrece ' r tv' air ENICAGENCY SERVICES �1 =M MMUMIVlaof For Cal OES Federal -Non-Disaster Grant Programs 35. USA PaMot Act of 2001 All recipients must comply Yvith requirements of the Uniting and Strengthening America by Provicling Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which amends 18 36. Use of DHS Seal, Logo, and Flags All reciplents must obtain permission from their DHS Financial Assistance Office, pri to using the DHS seal (s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests reproductions of flags or likenesses of Coast Guard oftials. I Page 13 of 14 initials @L Agreement No. 6310 CalOES • MOVEMOR'S OFFICE Of EMERGENCY SERVICES Standard Assurances For Cal OES Federal Non -Disaster Grant Programs Igloo VIV.1, IFIUI -)IUIW IfflUlIUMI U1b1!1IVFKA1 'Kill ILA: WAIt1FIUUU (11 on the representations mode in this assurance. This assurance is binding on the Applicant, its successors, transferees. assignees, etc. Failure to comply with any of the above assurances may result in suspension, termination, or reduction of grant funds. All appropriate documentation, as ouflined above, must be maintained on fli e by the Applicant and available for Cal OES or public scrutiny upon request. Failure to comply with these requirements may result In suspension of payments under the grant or future grants if the Cal OES determines that any of the following has occurred: (I I the recipient has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above. M [1111111111 I 1 1 AA19,I)JI CZ4AWAIKOAM fTt-MIS-1 Homeland Security Standard Terms and Condiffons 2020, Version 10. 1. hereby 'ncorporated by reference, which can be found at: littps://www.dhs,gov/publication/tyl 5-dhs-standard-terms-and-conditions. The undersigned represents that he/she Is authorized to enter Into this agreement for and on behalf of the ApplicanL Subrecipient.— Signature of Authorfzed Agent: Printed Name of Authorized Agent: . . ........ . .................. ....... ..... Page 14 of 14 Initials D±� Agreement No. 6310 GAVIN NEwsom GOVERNOR October 23, 2020 Cdd OES i OOVENNOR f OPPICE EMEEOEMCt EEOYICES Fesia A. Davenport Acting Chief Executive Officer Los Angeles County 500 West Temple Street, Room 713 Los Angeles, CA 90012-0000 EXHIBIT E MARK S. GHILARDUCCI DIRECTOR SUBJECT: NOTIFICATION OF SUBRECIPIENT SUBAWARD APPROVAL Fiscal Year (FY) 2020 Homeland Security Grant Program (HSGP) Subaward #2020-0095, Cal OES ID#037-00000 Subaward Period of Performance: 09/01 /2020-05/31 /2023 Dear Ms. Davenport: We are pleased to announce the approval of your FY 2020 HSGP subaward in the amount of $10,593,612.Once the completed application is received and approved, reimbursement of eligible subaward expenditures may be requested using the California Governor's Office of Emergency Services (Cal OES) Financial Management Forms Workbook. Failure to provide documentation in a timely manner could result in a hold on funding, pursuant to Title 2, Code of Federal Regulations (CFR), Sections 200.338(a) and 200.207(b) (1)-(2). This subaward is subject to requirements in 2 CFR, Part 200, including the Notice of Funding Opportunity {NOFO), the Preparedness Grants Manual, the Califomia Supplement to the NOFO, and all applicable federal, state, and local requirements. All activities funded with this subaward must be completed within the subaward period of performance. Subrecipients must obtain additional written approval prior to incurring costs for activities such as aviation, watercraft, allowability request logs, noncompetitive procurement, and projects requiring Environmental Planning and Historic Preservation review. Additionally, all projects falling under the National Priority Investment Justifications must be reviewed and approved for effectiveness by the 3650 SCHRIEVER AVENUE, MATHER, CA 95655 www.CalOES.ca.aov Agreement No. 6310 EXHIBIT E Fesia A. Davenport October 23, 2020 Page 2 of 2 Federal Emergency Management Agency (FEMA), prior to the obligation, and expenditure of funds for those projects. Your organization will be required to prepare and submit the Biannual Strategy Implementation Report (BSIR) to Cal OES via the FEMA Grants Reporting Tool (GIRT) semi-annually for the duration of the subaward period of performance or until all activities are completed and the subaward is formally closed. Failure to submit required reports could result in subaward reduction, suspension, or termination. Throughout the subaward cycle, milestones set in the GRT will be used as indicators of project feasibility, performance, and grant management capacity. This information may also be used in assessing proposals in future grant opportunities. A Conditional Hold has been placed on your subaward; five percent of the subaward must be allocated to each of the four National Priority Investment Justifications for a total of twenty percent of the award. To release this hold, additional information is required for the investments identified which must be submitted in the December 2020 BSIR in a manner consistent with Grants Program Directorate Information Bulletin No. 447. Your dated signature is required on this letter. Please sign and return the original to your Cal OES Program Representative within 20 calendar days upon receipt and keep a copy for your records. For further assistance, please contact your Cal OES Program Representative. Sincerely, MARK S. GHILARDUCCI Director Fesia A. Davenport Date Los Angeles County Agreement No. 6310 cu lC a Agreement No. 6310 0 alN<NN d w O UI 2 0 N j, iC t w O W W cG W W C Q O w c d d m.......o°w00 C N o E tv d $ o c `u v' 0 d o c p I 0 KU Or� a o a`w I o r U O p C a u my c ` v 0 c O W N u d O 2 _5 E O OI a � C O 'C C O 6 a u u o y � o E o O 4 2 O 0 C `w O1 N N W O I L Z 0 r UO co 0 N N 0) fC IL Agreement No. 6310 d N 2 H_ E 0 rn 0 d V 0 N Cd G 0 x 0-2 C dO H N W W CD 0 co N 0) M a Agreement No. 6310 0. o O N b4 M = U U T? 0 5 pa '.:.E!...:. O Z 0 Z u 4a,,a N - -0 A7 - ✓fib E O 0 G rR'rve, N p O7 O .Q' Ig O 0 a 8 w 0 E c Ny+} C C. FNlu ,� lr W � � H 0 x = m� N U � o Ua� � U O p 0 N 20 N'n 0 oaf rn„ U o = 0 E < ° a o aQ) > o o a Q o 7 ..I 0 q:1 0 U o � M w Q v i�rm C 4,wT 0 _ D , ai r c c O o c 01 p p c u N 0 Q O p Q N c O ,,. Z Q) a)U O -O c — — p d C a) 0 2 iv (D O V- c 0- a Agreement No. 6310 o 3o w, a m v O o a a a o w w I � u w ro� w O'O C a 0 c o 4 I z m u e a U U x w u � o n O C � m a o " a E m � LL z YYY c o w e a c ° U a U p ° v o c5 ww,. ......w "_...... ... ................. �,.. , .................. 0 c u x x m.. u u m v rn'E� — n m > > c o h= m o z o E o = h w c O o c � u o u E v _� y q u o S F Id E � u � x a 4 m y i b o Agreement No. 6310 w O to Agreement No. 6310 AWRINVI The Department of Homeland Security (DHS) Notice of Funding Opportunity (NOFO) N!21E; If you are going to apply for this funding opportunity and have 891 obtained a Data Universal Numbering System (DUNS) number and/or BLLW currently registered in the System for Award Management (SAM), please take immediate action to obtain a DUNS Number, if applicable, and then to register immediately in SAM. It may take four weeks or more after you submit your SA M registration before your registration is active in SAM, then an additional 24 hours for Grants.gov to recognize your information. Information on obtaining a DUNS number and registering in SAM is available from Grants.gov at: httmi!www.grant"oviy�e, yants/' j t r.litm]. 1. Issued By Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), Grant Programs Directorate (GPD) 2. Assistance Listings Number (formerly Catalog of Federal Domestic Assistance Number) 97.067 3. Assistance Listings Title (formerly CFDA Title) Homeland Security Grant Program 4. Funding Opportunity Title Homeland Security Grant Program o State Homeland Security Program * Urban Area Security Initiative * Operation Stonegarden 5. Funding Opportunity Number DHS-20-GPD-067-00-01 6. Authorizing Authority for Program Section 2002 of the Homeland Security Act of 2002 (Pub. L. No. 107-296, amended) (6 U.S.C. § 603) 1 7. Appropriation Authority for Program Department ofHomeland Security Appropriations Act, 2020 (Pub. L. No. 116-93) 8. Announcement Type New I a041MIJ I, Kim a1z �14 Agreement No. 6310 F*-TmTm . Program Overview, Objectives, and Priorities Overview constitutethat •, of • !(DFIS)/Federal Emergency Management focusAgency's (FEMA's) on . of !tribal,1 �.:s well as nonprofits, to prevent, protect against, respond to, and recover from terrorist attacks. These grant programs are part of , comprehensive set of authorized by Congressand implemented by DHS to help strengthen the Nation's• ". potential terrorist• ■ basic the live f • security missions• • in the DHS Quadrennial Homeland Security Review, HSGP supports the goal to Strengthen National Preparedness and Resilience. In FY 2020, there are three components of 1) State Homeland Security Program (SHSP): SHSP assists state, local, tribal, and territorial efforts to build, sustain, and deliver the capabilities necessary to prevent, prepare for, protect against, and respond to acts of ► Urban, Security Initiative!Urban Areas efforts to build, sustain, and deliver the capabilities necessary to prevent, prepare for, protect against, and respond to acts of terrorism. 3) Operation Stonegarden (OPSG): OPSG supports enhanced cooperation and coordination among Customs and Border Protection (CBP), United States Border Patrol (USBP), and federal, state, local, tribal, and territorial law enforcement agencies to improve overall border security. OPSG provides fun4. to supportjoint efforts to secure the UnitedStates'borders along roof ingress/egress to and from international borders, to include travel corridors in states bordering Mexico and Canada as well as states and territories with international water borders. State, local, tribal, and territorial• - agencies- -nt law enforcement authorities to support the border security mission and do not receive any additional authority as a result of participation in OPSG. these priorities and join us in building a more prepared and resilient Nation, as preparedness is a shared responsibility and funding should support priorities that are most impactful and demonstrate the greatest return on for FY 2020, DHS is focused on of • • sharing and collaboration to building a national culture of preparedness and protecting against terrorism and other emerging threats to our national security. DHS and its homeland security mission were born from the "failures among federal agencies and between the federal agencies and state and local authorities to share critical information related to the threat of terrorism"1 • to the September11 1, attacks.' The decadesthreat profile has changed in the last two we now face continuous cyber threats by sophisticated actors, threats to soft targets and crowded places, threats to our democratic election ' Homeland Security Act of 2002: Report Together with Minority and Dissenting Views 222, Select Committee on Homeland Security: 107th Congress, U.S. House of Representatives (2002) (H. Rpt. 107-609). Page 2 of 41 Agreement No. 6310 I III I local, anu Moat autnuritics ano Wcocrai ai�encies, MUMMIL Sh Orna 1711111irrurdmils, vital, and perhaps even more vital, today. Therefore, for FY 2020, we have identified four priority areas, tiel t* s+me iiif the mitist seri*vs threats that 1HS wityl,f like t,t see zidressei Wy st?.te 2A1 l*g?,l governments, that recipients will need to address with their HSGP funds. Perhaps most importantly, we will be focused on forging partnerships to strengthen information sharing and collaboration in each of these priofity areas and looking for recipients to remove barriers to communication and cooperation with DHS and other federal agencies. The objective of the FY 2020 HSGP is to fund state, local, tribal, and territorial efforts to prevent #4 Ae United States. four areas, for a total of 20 percent. The following are the four priority areas tbr F Y 24W, along with the corresponding amount of HSGP funds that each recipient will be required to propose for each priority area in order to obtain a full allocation of HSGP funds: 1) Enhancing cybersecurity (including election security) — 5 percent 2) Enhancing the protection of soft targets/crowded places (including election security) — 5 percent; 3) Enhancing information and intelligence sharing and cooperation with federal agencies, including DHS — 5 percent; 4) Addressing emergent threats (e.g., unmanned aerial systems [UASsJ, etc.) 5 percent. spending requirements may result in a recipient receiving a reduced grant award. DHS/FEMA may -not award funding in excess of a recipient's minimum allocation threshold'to the extent that investments and projects do not align with these four priority areas. Threat and Hazard Identification and Risk Assessment (THIRA) and Stakeholder Preparedness Review (SPR) Process. I ra 1 1. too I The Homeland Security Act of 2002, as amended, allocates for each of the 50 States, the District of Columbia, and Puerto Rico 0.35 percent of the total funds appropriated for grants under section 2003 and section 2004 of the Act, and 0.08 percent for each of the four territories (American Samoa, Guam, the Northern Mariana Islands, and the U.S. Virgin Islands). Agreement No. 6310 EXHIBIT F priorities. The following are enduring needs that help recipients implement a comprehensive approach to securing communities: 1) Effective planning; 2) Training and awareness campaigns; 3) Equipment and capital projects; and 4) Exercises. The table below provides a breakdown of the FY 2020 SHSP and UASI priorities (the focus of OPSG remains unique to border security), showing the core capabilities enhanced and lifelines supported, as well as examples of eligible project types for each area. A detailed description of allowable investments for each project type is included in the Pre paredltcss Grants Manual, DHS/FEMA anticipate that in future years, national priorities will continue to be included and will be updated as the threats evolve and as capability gaps are closed. Applicants are strongly encouraged to begin planning to sustain existing capabilities through other funding mechanisms. Enhancing Cybersecurity (including election security) Enhancing the Protection of Soft Targets/ Crowded Places (including election security) FY 2020 SHSP & UASI Funding Priorities • Cybersecurity • Intelligence and information sharing • Operational coordination • Public information and warning • Intelligence and information sharing • Interdiction and disruption • Screening, search, and detection • Access control and identity verification • Physical protective measures • Risk management for protection programs and activities • Safety and • Cybersecurity risk assessments security • Projects that address vulnerabilities identified in cybersecurily risk assessments o Improving cybersecurity of critical infrastructure to meet minimum levels identified by CISA o Cybersecurity training and planning • Safety and 1 • Operational overtime security • Physical security enhancements o Security cameras (CCTV) o Security screening equipment for people and baggage o Lighting o Access controls o Fencing, gales, barriers, etc. w .........._._.. _. Enhancing • Intelligence and • Safety and • Fusion center operations (Fusion Center information and information sharing security project will be required under this intelligence sharing investment, no longer as a stand-alone and cooperation with investment) federal agencies, • Information sharing with all DHS including DHS components, fusion centers, and other entities designated by DHS Page 4 of 41 FY 2020 HSGP NOFO Agreement No. 6310 OPIUM entities designated by DHS in intelligence, threat recognition and analysis Joint training and planning with DHS officials and other entities designated by DWS Addressing Emergent * Interdiction & • Safety and a Sharing and leveraging intelligence and Threats, such as disruption security information Transnational a Screening, search and * UAS detection technologies Criminal detection a Enhancing weapons of mass destruction Organizations and e Physical protective (WMD) and/or improvised explosive UAS measures device (IED) prevention, detection, 9 Intelligence and response and recovery capabilities information sharing 0 Chemical Biological 9 Planning Radiological Nuclear and e Public Infon-nation Explosive (CBRNE) detection, and Warning prevention, response, and * Operational recovery equipment Coordination Planning a Planning • Safety and • Development of: e Risk management for security o Security Risk Management Plans protection programs o Continuity of Operations Plans and activities o Response Plans o Risk and disaster * Efforts to strengthen governance resilience assessment integration between/among regional & Threats and hazards partners identification a Joint training and planning with DRS e Operational officials and other entities designated by coordination DHS & Communityili a Cybersecurity training and planning ---- - - ----- Training & . Long-termSafety and a Active shooter training Awareness vulnerability security v Security training for employees reduction v Public awareness/preparedness campaigns a Public information o Joint training and planning with DHS and warning officials and other entities designated by • Operational DHS coordination a Cybersecurity training and planning - Situational assessment * Community resilience . ........ . . . . . ........ . ......... . . . .... Equipment & Capital * Long-term Safety and *Protection of high risk, high consequence Projects vulnerability security areas or systems that have been identified reduction through risk assessments a Infrastructure systems * Physical security enhancements - Operational 0 Security cameras (CCTV) communications o Security screening equipment • Interdiction and for people and baggage disruption ® Lighting o Screening, search and 0 Access Controls detection 41 Fencing, gates, a Access control and barriers, etc. identity verification Physical protective measures Agreement No. 6310 . . . .............. Exercises @ Long-term • Safety and a Response exercises vulnerability security reduction • Operational coordination • Operational communications • Community resilience 0-1-mW&J-41pummmiag W-TITenglaywcu ='l 111MIZZi 1 ; ]�1, INOW= - folios Wife] IF] Sol Its) oil 14.514 MI F10740 1111refWalso, the Sott I arget7iCrowded Maces investments one project Tor eacn 61 Lnose two investmell Wsc W support enhancing election security. As a reminder, all SHSP- and UASI-funded projects must have demonstrated nexus to preventing, preparing for, protecting against, and responding to acts of terrorism. However, such projects may simultaneously support enhanced preparedness for disasters unrelated to acts of terrorism. DHS/FEMA also requires SHSP and UASI recipients (e.g., states, territories, and high -risk urban areas) to complete a THIRA/SPR and prioritize grant funding to support closing capability gaps or sustaining capabilities that address national priorities and/or support enduring needs. Additional information on the THIRAJSPR process, including other National Preparedness System (NPS) tools and resources, can be found at ljqps�)/ at�iona,l:- r reduess-system. Detailed prWa information on THIRA/SPR timelines and deadlines can be found in the Preparedness Grants Manual. Enhancing • Intelligence and • Safety and * Participation in the DHS/ICE 287(g) information and information sharing security training program intelligence e Information sharing with all DHS sharing and components, fusion centers, and other cooperation with entities designated by DHS federal agencies, * Cooperation with DHS officials and other including DHS entities designated by DFIS in intelligence, threat recognition and analysis • Joint training and planning with DHS officials and other entities designated by DHS Addressing . . . ............ . • Interdiction & disruption . . . . . . ...... .. ................. . . . .... . . • Safety and ........... a Operational overtime for border security Emergent • Screening, search and security operations as directed by the applicable, Threats, such as detection USBP-approved operations order Transnational * Physical protective a Sharing and leveraging intelligence and Criminal measures information Organizations 9 Intelligence and information sharing . . . . ......... . .. .... Starting in FY 2020, each OPSG applicant is required to clearly articulate and identify how the Concept of Operations addresses each of the two national priorities identified above. Agreement No. 6310 WNWIM 10. Performance Metrics Performance metrics for this program are as follows: Percentage of funding allocated by the recipient to core capabilities to build or sustain national priorities identified in the section above; and OPSG: Number of contacts that occurred as a result of OPSG deployments o Number of arrests that resulted from OPSG contacts a Value of drug seizures that resulted from OPSG contacts LNIATTIM, W r 771 For FY 2020, DHS/TEIVIA will award SHSP funds based on risk and the anticipated effectiveness of the proposed use of grant funds upon completion of the application review process. The following table identifies the targeted SHSP allocation ranges for each State based on DHSIFEMA's relative risk methodology pursuant to the Homeland Security Act of 2002, as amended. States are strongly encouraged to apply for funding at least 15% over the high end of their target allocation range as ineffective applications will not be funded. Final award amounts will be based on DHS/FEMA's evaluation of the effectiveness of proposed investments and projects. Regardless of the amount of a State's targeted SHSP allocation range, each State must include a separate investment for each of the four national priority areas identified in the Priorities section, above. The funding level in each national priority area investment must equal or exceed the percentage for that respective national priority area, calculated as a percentage of the State's targeted SHSP allocation in the table below. For the states that receive a target allocation in excess of the minimum, the percentage is calculated against the high end of the range, as displayed in the table below. DHS/FEMA will make final award determinations based upon a review of the anticipated effectiveness of the State's application as described in Section D, below. Final awards are based on whether the State has proposed investments in each of the four national priority areas in an amount equal to or greater than the percentage for that priority area and based on the effectiveness review. Agreement No. 6310 EXHIBIT F DHSIFEMA will allocate to each state and territory a minimum allocation under the SHSP using thresholds established in the Homeland Security Act of 2002, as amended. The minimum allocation for all 50 States, the District of Columbia, and the Commonwealth of Puerto Rico is 0.35 percent of the total funds appropriated for grants under Section 2003 and Section 2004 of the Homeland Security Act of 2002, as amended. The minimum allocation for the four territories (American Samoa, Guam, the Northern Mariana Islands, and the U.S. Virgin Islands) is 0.08 percent of the total funds appropriated for grants under Section 2003 and 2004 of the Homeland Security Act of 2002, as amended. THIRAiSPR results do not impact grant allocation or award. Regardless of the final award amount, a state must invest SHSP funding in each of the four national priority areas in an amount equal to or greater than percentage identified above for each national priority area, as approved by DHSIFEMA. FY 2020 TARGET SHSF ALLOCATIONS nry FY 2020 Allocation StatelTerritory FY 2020 Allocatic New York $59,174,400 - $73,968,000 Kentucky $4,287,500 California $49,608,800 - $62,011,0 00 Louisiana $4,287,500 Texas $15,839,200 - $19,799.000 Maine $4,287,500 Illinois $12,085,600-$15,107,000 Minnesota $4,287,500 _. _ ........ Florida_ ......_..... $8,127,200-$10,159,000 _ ..._ Mississippi $4.287.500 Virginia.._._ ...... �. ' ,W 076 $7,800 - $8,846,000 Missouri s_... $4,287,500 Georgia $4,600,000 $5 750,000 Montana $4,287,500 Pennsylvania $7,076,800 $8,846,000 Nebraska $4,287,500 Maryland $6,153,600-$7,692,000 Nevada $4,287,500 New Jer.._.....� sey $6,153,600 $7 692,000 New Hampshire $4,287,500 m_ Washington $5,384,800 - $6,731,000 New Mexico ....... $4,287,500 Massachusetts $5,384,800 - $6,731,000 North Dakota 0 $4,287,500 $5,384,800 - $6,731,000 Oklahoma $4,287,500 .. _ __$4,287,500 North Carolina $4,423,200 - $5,529,000 Oregon�........ District of Columbia $4,423,200 - $5,529,000 Puerto Rico $4.287,500 Michigan g , .. $4423, 200 $5 529 000 Rhode Island _ 28�..._. 7 500 $4 � Alabama $44_ 287,500 South Carolina $4,287,500 _ _ ........ Alaska_ - _........ $4,287,500 South Dakota $4,287,500 Arizona.._._.... _....... $4,287,500 Tennessee $4,287,500 .._..�m�. Arkansas.. $4,287,500 U.._�. tah $4,287,500 Colorado $4,287,500 Vermont 500 $4,287,500 Connecticut $4,287,500 West Virginia $4,287,500 Delaware $4,287,500 Wisconsin $4,287,500 ..... .........._.__ H awaii w_..�. $4,287,500 Wyoming $4,287,500 Idaho $4287,500 American Samoa $1,000,000 Indiana $4,287,500 Guam _ $1,000,000 Iowa $4,267,500 � Northern Mariana ........ ..... .. ...�.....�_. $1,000,000 Kansas $4,267,50 0 U.S. Virgin Islands $1,000,000 )00.000 Page 8 of 41 FY 2020 HSGP NOFO Agreement No. 6310 U,"I allocations Eligible candidates for the FY 2020 UASI program are identified in the table below. Eligibility has been determined through an analysis of relative risk of terrorism faced by the 100 most populous Metropolitan Statistical Areas (MSAs) in the United States, in accordance with the Homeland Security Act of 2002, as amended. Detailed information on MSAs is publicly available from the United States Census Bureau at httL)s:/�'www.census.gov�pgl&MML surveyLmetro-1111cro.litint, THIRA/SPR results do not impact grant allocation or award. For FY 2020, DHS/FEMA will award UASI funds based on risk and the anticipated effectiveness of the proposed use of grant funds upon completion of the application review process. The following table identifies the targeted UASI allocations for each high -risk urban area based on DHS/FEMA's relative risk methodology pursuant to the Homeland Security Act of 2002, as amended. Applicants are strongly encouraged to apply for funding at least 15% over the high end of their target allocation range as ineffective applications will not be funded. Final award amounts will be based on DHS/FEMA's evaluation of the effectiveness of proposed investments and projects. In its application, each high -risk urban area, through the State, must include a separate investment for each of the four national priority areas identified in the Priorities section, above. The funding level in each national priority area investment must equal or exceed the percentage for that respective national priority area, calculated as a percentage of the high -risk urban area's targeled UASI allocation 'In the table below. The percentage is calculated against the high end of the range, as displayed in the table below. DHS/FEMA will make final award determinations based upon a review of the anticipated effectiveness of the high -risk urban area's application as described in Section D, below. Final awards are based on whether the State has proposed investments in each of the four national priority areas in an amount equal to or greater than the percentage for that priority area and based on the effectiveness review. JgaW he final award amount. a hiih-risk urban area must invest UASI funding. in each of the national priority area, as approved by DHS/FEMA. Agreement No. 6310 EXHIBIT F FY 2020 TARGET UASI ALLOCATIONS Arizona oenix Area 7An $4,200,000 - $5,250,000 .._....._- aheim/Santa Ana Area $4,200,000 - $5,250,000 y Area $30,000,000 - $37,500 000 Angeles/Long Los g l_ ong Beach Area $54,400,000 - $68,000,000 California i Riverside Area$2 800,000 - $3,500,000 Sacramento Area $2,800,000 - $3,500,000 San Diego Area m..._. m ._._.. .._ $13,520,000 - $16,900,000 � ._... — ... Colorado......_ Denver Area - $.�. 2,800,000 - $3,500,000 �........... A._... District of Columbia _. _.... ........... . -�..... National Capital Region ..-_...._. ,..,.� __... .. $41,400,000 - $51,750,000 �. _..... Miami/Fort Lauderdale Area - $11,800,000 - $14,750,000 .... Florida Orlando Area $2,800,000 - $3,500,000 Tampa Area $2,800,000 - $3,500,000 Georgia Atlanta Area -------�..... ...._. $5 000,000 - $6,250 000 -.�..,.-� �...��.....-,A........ ___..... Hawaii.._ Honolulu Area......d._.._ $2,800,000 - $3,500,000 Illinois Area �...... $54,400,000 - $68,000,000 �. ....... — _.... Louisiana - — -- _Chicago New Orleans Area.........- ....... $.�. 2,800,000 - $3,500,000 Maryland Baltimore Area _ $3,400,000 - $4,250,000 �. ,.. s. Massachusetts Boston Area$13,520,000 $13, 520, 000 - $16, 900, 000 Michigan ._ Detroit Area � � ..-.. �...._�. _ $4,200,000 - $5,250,000 � _...._�� Minnesota Twin Cities Area $4,200,000 - $5,250,000 Missouri St. Louis Area $2,800,000 - $3,500.000 Nevada Las Vegas Area $4,200,000 - $5,250,000 .� New Jersey Area -Jersey City/Newark�........ 15,240 000 - 19,050,00000 ..... New York New York City Area $143,000,000 - $178,750,000 Oregon _....... .. Portland Area rea ..... .........5 $2,800,000 - $300,000, Philadelphia Area Phila.... $13,520,000 $16 900 000 Pennsylvania ... ....._m _- .... ... _ Pittsburgh Area ... _ .. -. $2,800,000 $3,500,000 Dallas/Fort Worth/Arlington Area $13,520,000 - $16,900,000 Texas Houston Area $19,680,000 - $24,600,000 San Antonio Area $2,800,000 - $3.500,000 Virginia Hampton Roads Area $2,800,000 - $3,500,000 Washington Seattle Area $5,000,000 - $6.250,000 OPSG Allocations For FY 2020, DHS/FEMA will award OPSG funds based on risk and the anticipated effectiveness of the proposed use of grant funds upon completion of the application review process. The FY 2020 OPSG risk assessment is designed to identify the risk to border security and to assist with the distribution of funds for the grant program. Funding under OPSG is distributed based on the risk to the security of the border and the effectiveness of the proposed projects. Entities eligible for funding are the state, local, and tribal law enforcement agencies Page 10 of 41 FY 2020 HSGP NOFO Agreement No. 6310 EXHIBIT F that are located along the border of the United States. DHS/FEMA will make final award determinations based upon a review of the anticipated effectiveness of the State's application described in Section D, below. The THIRA/SPR process is not required for OPSG. For the purposes of OPSG, the risk is defined as the potential for an adverse outcome assesse as a function of threats, vulnerabilities, and consequences associated with an incident, event, I occurtence. focus the bulk of OPSO funds based upon risk analyses. The risk model used to allocate OPSG funds considers the potential risk that certain threats pose to border security and estimates the relative risk faced by a given area. In evaluating risk, DHS/CBP considers intelligence, situational awareness, criminal trends, and statistical data • to each of the border sectors, and the potential impacts that these threats pose to the security of the border area. For vulnerability and consequence, DHS/CBP considers the expected impact and consequences of successful border events occurring in specific areas. Threat and vulnerability are evaluated based on specific operational data from DHS/Cl3P. Threat components present in each of the sectors are used to determine the overall threat score. These components are terrorism, criminal aliens, drug trafficking organizations, and alien smuggling organizations. investment strategy, budget, collaboration, and past performance. Period of Performance: 36 months Extensions to the Period of Performance (PoP) are allowed. For additional information on PoP • refer to the Prepare ness Grants Manual. Projected Period of Performance Start Date: September 1,2020 Projected Period of Performanceate: August 31, 2023 Funding Instrument: Grant 1. Eligible Applicants The State Administrative Agency (SAA) is the • entity eligible to submit HSGP applications to DIIS/FEMA, including those applications submitted on behalf of UASI and OPSG applicants. All 56 states and territories, including any state of the United States, the District of Columbia, the Commonwealth of Puerto Rico, the U.S. Virgin Islands, Guam, American Samoa, and the Commonwealth of the Northern Mariana Islands, are eligible to apply for SHSP funds. Tribal governments may not apply directly for t4SGP funding; however, funding may be available to tribes under the SHSP and OPSG through the SAA. ... • MINMAIN 'al k1l 0 1 1 1 Agreement No. 6310 designated high -risk urban areas. Tn—F7'-7,fili-f,-i#-Il�;U-e-fi-gi-6Fe-subrecipients are local units ot government at tne counry ievei or equivalent level of government and Federally recognized tribal governments in states bordering Canada or Mexico and states and territories with international water borders. All applicants must have active ongoing USBP operations coordinated through a CBP sector office to be eligible for OPSG funding. In FY 2020, OPSG subrecipients eligible to apply for and receive a subaward directly from the SAAs are divided into three Tiers. Tier I entities are local units of government at the county level or equivalent and Federally recognized tribal governments that are on a physical border in states bordering Canada, states bordering Mexico, and states and territories with international water borders. Tier 2 eligible subreciplents are those not located on the physical border or international water but are contiguous to a Tier I county. Tier 3 eligible subrecipients are those not located on the physical border or international water but are contiguous to a Tier 2 eligible subrecipient. The tier structure is only applicable with regard to eligibility. OPSG funding allocations are based on the assessed border security risks as detennined by the USBP. 11 1 National Incident Management System (NIMS) Implementation �md maintain adoption and implementation of NIMS. Detailed infon-nation on NIMS requirements are in the Preparedness fj�rants Manual, Emergency Management Assistance Compact (EMAC) Membership In surmort of the Goal, SHSP recivients must belone to, be in, or act as a temporary member I *r entirely witn F1 LIU* ANkif funding must ne reaaiiy cleployaDie and 11TITTS-Type -h mossible to support emergency or disaster operations per existing EMAC agreements. In Wition, funding may be used for the sustainment of core capabilities that, while they may not be physically deployable, support national response capabilities, such as capabilities as defined under the Mitigation Mission Area of the Goal, and fusion centers. Law Enforcement Terrorism Prevention Activities (LETPA) Per section 2006 of the Homeland Security Act of 2002, as amended (6 U.S.C. § 607), DHS/FEMA is required to ensure that at least 25 percent of grant funding appropriated for grants awarded under HSGP's authorizing statute are used for law enforcement terrorism I lot allocate at least 25 percent of the combined HSGP funds allocated under SHSP and UASI towards law enforcement terrorism prevention activities, as defined in 6 U.S.C. § 607. The LETPA allocation can be from SHSP, UASI, or both. The 25 percent LETPA allocation may be met by funding projects in any combination of the four national priority areas MIMI laIRAIRIA". Agreement No. 6310 W identified above and any other investments. And the 25 percent LETPA allocation is in referenced below. The National Prevention Framework describes those activities that should be executed upon the discovery of intelligence or information regarding an imminent threat to the homeland, to thwart an initial or follow-on terrorist attack and provides guidance to ensure the Nation is prepared to prevent, avoid, or stop a threatened or actual act of terrorism. Activities outlined in the National Prevention Framework are eligible for use as LETPA-focused funds. Also, where capabilities are shared with the protection mission area, the National Protection Framework activities are also eligible. All other terrorism prevention activities proposed for funding under LETPA must be approved by the FEMA Administrator. 4. Cost Share or Match There is no cost share or match requirement for the FY 2020 HSGP. 2122K�1� a. Application Start Date: February 14, 2020 b. Application Submission Deadline: April 30 4-5, 2020 at 5: 00 an electronic message confinning receipt of the full application. DHS/FEMA will not review for fundin,%. DHS/FEMA may, however, extend the application deadline on request for an applicant who can demonstrate that good cause exists to justify extending the deadline. Good cause for an extension may include technical problems outside of the applicant's control that prevent submission of the application by the deadline, or other exigent or emergency circumstances. c. Anticipated Funding Selection Date: No later than 7/112020 d. Anticipated Award Date: No later than 9/30/2020 IRVIIUMI1� Agreement No. 6310 ONW114ka ................... ..... Event m7b Su2 ested Deadline for Completion O S " Kbtain DUN u e r 3/16/2020 3y Obtain a valid Employer �3/16/2020 4912420 Identification Number_.(EIN� . ......... . . Update SAM registration 3/16/2020 3/i/202O.- Submit the initial applicationVII in 1 4/23/2020 4/g/2020 Grants.gqv Submit the final applicationn ND Grants C. Address to Request Application Package See the Preparedness �jrants Manual for information on requesting and submitting an application. 4. Steps Required to Submit an Application, Unique Entity Identifier, and System forAward Management (SAM) a. Apply for, update, or verify their Data Universal Numbering System (DUNS) Number from Dun & Bradstreet (D&B) and Employer ID Number (EIN) b. In the application, provide a valid Data Universal Numbering System DUNS number, which is currently the unique entity identifier; c. Have an account with login.gov; d. Register for, update, or verify their SAM account and ensure the account is active before submitting the application; e. Create a Grants.gov account; f Add a profile to a Grants.gov account; a. Establish an Authorized Organizational Representative (AOR) in Grants.gov; b. Submit an initial application in Grants.gov; g. Submit the final application in the Non -Disaster Grants (ND Grants) system and h. Continue to maintain an active SAM registration with current information at all times during which it has an active federal award or an application or plan under consideration by a with all applicable DUNS and SAM requirements. Therefore, an applicant's SAM registration must be active not only at the time of application, but also during the application review period and when DHS is ready to make a federal award. Further, as noted above, an applicant's or recipient's SAM registration must remain active for the duration of an active federal award. If an applicant's SAM registration is expired at the time of application, expires during application review, or expires any other time before award, DHS may determine that the applicant is not Page 14 of 41 FY 2020 HSGP NOFO Agreement No. 6310 qualified to receive a federal award and use that deten-nination as a basis for making a federal m4wit steps required to submit an application. ;i. Electronic Delivery DHSIFEMA is participating in the Grants-gov initiative to provide the grant community with a single site to find and apply for grant funding opportunities. DHS/FEMA requires applicants to submit their initial applications online through Grants.gov and to submit fi applications through ND Grants. I �ZVMHTANV I I ' A'A'' oil 141 sit I I 8. Timely Receipt Requirements and Proof of Timely Submission As application submission is a two-step process, the applicant with the Authorized Organizational Representative (AOR) role who submitted the application will also receive an acknowledgement of receipt, a tracking number (in this format: GRANTXXXXXXXX) from Grants.gov, and an Agency Tracking Number (in this formal.- EMX-2020-XX-XXXX) with the successful transmission of the initial application. This notification does not serve as proof of timely submission, as the application is not complete until it is submitted in ND Grants. All applications must be received in ND Grants by 5:00 p.m. ET on April 30 44, 2020. Proof of timely submission is automatically recorded by ND Grants. An electronic date/time stamp is generated within the system when the application is successfully received by ND Grants. Additionally, the applicant(s) listed as contacts on the application will receive a system -generated email to confirm receipt. 9. Submitting the Final Application in Non -Disaster Grants System (ND Grants) After submitting the initial application in Grants.gov, eligible applicants will be notified by DHS/FEMA and asked to proceed with submitting their complete application package in ND Grants. Applicants can register early with ND Grants and are encouraged to begin their ND Grants registration at the time of this announcement but no later than seven days before the application deadline. Early registration will allow applicants to have adequate time to start and complete their application. tollowing torms. Applicants should review Inese tonns belore apptylt TIC 111FU jrWTU all the information required: • Standard Form 424A, Budget Information (Non -construction); • Standard Form 424B, Standard Assurances (Non -construction); and • Standard Form LLL, Disclosure of Lobbying Activities. In addition, applicants must submit copies of the following in ND Grants: o investment Justification (the Investment Justification Template maybe found in the Related Documents Tab of the Grants.gov posting and used as a preparation tool; responses to questions in the Template are entered into theGRT); Agreement No. 6310 * List of Urban Area Working Group (UAWG) and Senior Advisory Committee (SAC) members; * SAC charter; * UAWG charter; and Indirect Cost Agreement, if the budget includes indirect costs and the applicant is required to have an indirect cost rate agreement. If the applicant is not required to have an indirect cost rate agreement but will charge indirect costs and I's required to have an indirect cost rate proposal, the applicant must provide a copy of their indirect cost rate proposal with the application. See the section below on indirect costs for more information or contact the relevant Program Analyst or Grants Management Specialist for further instructions. Applicants must submit copies of the following in ND Grants if applying for construction projects. The forms may be accessed in the Forms tab under SF-424 Family on Grants.gov: * Standard Form 424C, Budget Information (Construction); and * Standard Form 424D, Standard Assurances (Construction). SX111 Friday, 9 a.m. 5 p.m. ET. 10. Content and Form of Application Submission See the tl]n4E f#,r IAf4,r?ff,2ti*A*A retw-stizl, ?.Ai S14XkIXiXg 2X. HSGP Specific Application Instructions Development of the Investment Justcation (SHSP and UASI) As part of the FY 2020 HSGP application process for SHSP and UASI funds, applicants must develop fon-nal investment justifications ([Js) that address the proposed investments. Failure to fulfill of all of the terms contained in this section will be considered by DHS/FEMA in its evaluation of the effectiveness of the Us in accordance with the Risk Methodology and Effectiveness Review described in the Application Review Information and may result in rejection of proposed investments or reduced funding allocations. Each IJ must demonstrate how proposed investments: * Support terrorism preparedness; * Support closing capability gaps or sustaining capabilities identified in the community's THIRA/SPR process; and Support the overcoming of existing logistical, technological, legal, policy, and other impediments to collaborating, networking, sharing Information, cooperating, and fostering a culture of national preparedness with federal, state, tribal, and local governments, as well as other regional, and nonprofit partners in efforts to prevent, prepare for, protect against, and respond to acts of terrorism, to meet its target capabilities, support the national security mission of DHS and other federal agencies, and to otherwise reduce the overall risk to the high -risk urban area, the State, or the Nation. IWAVAIIAMIA Agreement No. 6310 Each IJ must explain how the proposed investments will support the applicant's efforts to: • Prevent a threatened or an actual act of terrorism; • Prepare for all hazards and threats, while explaining the nexus to terrorism preparedness; • Protect citizens, residents, visitors, and assets against the greatest threats and hazards, relating to acts of terrorism; and/or • Respond quickly to save lives, protect property and the environment, and meet basic human needs in the aftermath of an act of terrorism or other catastrophic incidents. Agreement No. 6310 5EM-IRM by DHS's Protective Security Advisors and Cybersecurity Advisors, when developing their investment justifications. Ed2d States are encouraged to review the SIT iLqits rantework fobEppritleflin) Terrorism and Targ�d Yiolence when developing investments. Cybersecurity Investment Justification (5 percent) At least one investment must be in support of the state's cybersecurity efforts. The investment 4 Wi Wi rqeciiritv- and_w_"sD_be, receive a full allocation of SHSP funds. Cybersecurity investments must support the security and functioning of critical infrastructure and core capabilities as they relate to preventing, ag, or res?,onding to acts of terrorism. Recipients and subLeLix,)ients of FY 2020 HSGP grant awards will be required to complete the 2020 Nationwide Cybersecuri!y Revie (NCSR), enabling agencies to benchmark and measure progress of improving their cybersecurity posture. The CIO, CISO or equivalent for each recipient should complete the NCSR. If there is no CIO or CISO, the most senior cybersecurity professional should complete the assessment. The NCSR is available at no cost to the user and takes approximately 2-3 hours to complete. The 2020 NCSR will be open from October — December 2020. • The NCSR is an annual requirement for recipients and subrecipients of HSGP funds. Additionally, FEMA recognizes that some subawards will not be issued until after the NCSR has closed. In such cases, such subrecipients will be required to complete the first available NCSR offered after the subaward has been issued by the pass -through entity. • Although not required by SLTTs that did not receive HSGP funds, all SLTT agencies with preparedness responsibilities are highly encouraged to participate and complete the NCSR to evaluate their cybersecurity posture. For detailed inforination and background on the NCSR, please see Infori-nation Bulletin 439. In January 2017, the Department of Homeland Security designated the infrastructure used to administer the Nation's elections as critical infrastructure. This designation recognizes that the United States' election infrastructure is of such vital importance to the American way of life that its incapacitation or destruction would have a devastating effect on the country. Securing election infrastructure and ensuring an election free from foreign interference are national security priorities. Threats to election systems are constantly evolving, so defending these systems requires constant vigilance, innovation, and adaptation. Given the importance of the Nation's election infrastructure, and the multiple and evolving threats to that infrastructure, at least one project within this investment must be in support of the state's efforts to enhance election security. Additional resources and information regarding election security are available through the and Infrastructure Security A Lency, ___ _ Agreement No. 6310 Me. H 1ka Soft Target Investment Justification (5 percent) Soft targets and crowded places are increasingly appealing to terrorists and other extremist actors because of their relative accessibility and the large number of potential targets. This challenge is complicated by the prevalent use of simplc tactics and less sophisticated attacks. Segments of our society are inherently open to the general public, and by nature of their purpose do not incorporate strict security measures. Given the increased emphasis by terrorists and other extremist actors to leverage less sophisticated methods to inflict harm in public areas, it is vital that the public and private sectors collaborate to enhance security of locations such as transportation centers, parks, restaurants, shopping centers, special event venues, and similar facilities. Given the increased risk to soft targets and crowded places, at least one investment must be in support of the state's efforts to protect soft targets/crowded places. Additionally, the proposed investment must meet or exceed the FY 2020 national priority percentage for soft of the proposed investments in order to receive a full allocation of SHSP funds. Additional resources and information regarding securing soft targets and crowded places are available qa,; ed to engaveA DHS' Protective Security Advisors' security assessments of soft targets to ensure that recommendations from those assessments are taken into consideration when allocating grant funding. As noted above, given the importance of the Nation's election infrastructure, and the multiple ri. ii least ogiiiii"ji, 6is investment must be in re available through the bersecurit-y- and Infrastructure Securit Information Sharing and Cooperation Investment Justification (5 percent) Effective homeland security operations rely on timely Infor-mation sharing and actionable intelligence to accurately assess and prevent threats against the United States. Accordingly, DHS capabilities to ensure partners, stakeholders, and senior leaders receive actionable intelligence and information necessary to inform their decisions and operations. A critical and statutorily charged mission of DHS is to deliver intelligence and information to federal, state, local, and tribal governments and private sector partners. Cooperation and information sharing among state, federal, and local partners across all areas of the homeland security enterprise, including counterterrorism, cybersecurity, border security, immigration enforcement, and other areas is critical to homeland security operations and the prevention of, preparation for, protection against, and responding to acts of terrorism. Given the importance of information sharing and collaboration to effective homeland security colutions, at least one investment must be in support of the state's efforts to enhance informatio.LL ;;haring and cooperation with DHS and other federal agencies. As noted above, this requiremenL must include at least one dedicated fusion center project. Additional instructions on development of the fusion center project can be found below. Applicants must justify persuasively how they Agreement No. 6310 OWN& sharing are available through the Department's Office of Intelligence and Analysis. Emerging Threats Investment Justification (5 percent) The spread of rapidly evolving and innovative technology, equipment, techniques, and knowledge presents new and emerging dangers for homeland security in the years ahead. Terrorists remain intent on acquiring weapons of mass destruction (WMD) capabilities, and rogue nations and non -state actors are aggressively working to develop, acquire, and modemize WMDs that they could use against the Homeland. Meanwhile, biological and chemical materials and technologies with dual use capabilities are more accessible throughout the global market. Due to the proliferation of such information and technologies, rogue nations and no -state actors have more opportunities to develop, acquire, and use WMDs than ever before. Similarly, the proliferation of unmanned aircraft systems, artificial intelligence, and biotechnology increase opportunities of threat actors to acquire and use these capabilities against the United States and its interests. Given the increased risk • emerging threats, at least one investment must • in support • the state's efforts to address emerging threats. Additionally, the proposed investment must meet or DHS/FEMA's evaluation • the effectiveness • the proposed investments, in order to receive a full allocation of SHSP funds. Additional resources and information regarding emerging threats are • through the Coulntelrjrig_ftqpqnjq��fffi�q and the Cybers and Infrastructure Security Agenc Development of Investments and Projects (UASI) * Applicants must propose at least four and may include up to ten investments. * Within each investment in their 1), Urban Areas must propose at least one project to describe the activities they are planning to implement with UASI funds. There is no limit to the number of projects that may be submitted. Required national priority Us must include the name of the priority in the investment name for easy identification. fil- 4 MOM Wil tell I L _ �611 with the fusion center when developing a fusion center project prior to submission. See additional information on how to develop fusion center investments below. • the proposed ••d investments, • project in each of the required Cybersecunity and • Targets/Crowded Places investments, must be in support • enhancing • security. Agreement No. 6310 3hoti All emergency communications investments must describe how such activities align with their Statewide Communication Interoperable Plan (SCIP). Recipients must coordinate with their Statewide Interoperability Coordinator (SWIC) and/or Statewide Interoperability Governance Body W1WA"-,ALr4-r ituni wwww , "m interoperable with surrounding systems. The investment name must include the words "emergency communications" to easily identify any emergency communications investments. All requested funding must be associated with specific projects. For each project, several piec of information must be provided to submit the project for consideration in the application, including the name of the project, the project description, the name of the subrecipient, if applicable, the recipient type (e.g., state or local), the project location (zip code of the primar location of the project), the primary core capability the project supports, whether the project r_r.w-.A)M "ast;�, "e� (if an hQ [.cro-ftct is in &UT of. Projects should describe how the proposed investment supports closing capability gaps or sustaining capabilities identified in the THIRA/SPRprocess I Terrorisni and Ta:r=ted Violence when developing investments. Cybersecurity Investment Justification (5 percent) At least one investment must be in support of the urban area's cybersecurity efforts. The inv,,4Ament must meet or exceed the FY 2020 national �4�,riorit�-,gNerce --e for cpbersecurity, ai will also be subject to DHS/FEMA's evaluation of the effectiveness of the proposed investments, in order to receive a full allocation of UASI and SHSP funds. Cybersecurity investments must support the security and functioning of critical infrastructure and core capabilities as they relate to preventing, preparing for, protecting against, or responding to act of terrorism. Recipients and subrecipients of FY 2020 HSGP awards will be required to complete the 2020 NationwidLC �berse��Lqrfty_Reyiew (NCSR), enabling agencies to benchma and measure progress of improving their cybersecurity posture. The CIO, CISO or equivalent for each recipient should complete the NCSR. If there is no CIO or CISO, the most senior The NCSR is available at no cost the user and takes approximately 2- 3 hours to complete. The 2020 NCSR will be open from October — December 2020. * The NCSR is an annual requirement for recipients and subrecipients of HSGP funds. Additionally, FEMA recognizes that some subawards will not be issued until after the NCSR has closed. In such cases, such subrecipients will be required to complete the first available NCSR offered after the subaward has been issued by the pass -through entity. * Although not required by SLTTs that did not receive HSGP funds, all SLTT agencies with preparedness responsibilities are highly encouraged to participate and complete the NCSR to evaluate their cybersecurity posture. For detailed information and background on the NCSR, please see Information Bulletin 439. Agreement No. 6310 In January 2017, the Department of Homeland Security designated the infrastructure used to .?dminister the Nation's elections as critical infrastructure. This designation recognizes that the United States' election infrastructure is of such vital importance to the American way of life that its incapacitation or destruction would have a devastating effect on the country. Securing election infrastructure and ensuring an election free from foreign interference are national r.ecurity priorities. Threats to election systems are constantly evolving, so defending these systems requires constant vigilance, innovation, and adaptation. MOW9,11ilplim -14WIM1111 4 IRVA" i1w Al Soft Target Investment Justification (5 percent) Soft targets and crowded places arc increasingly appealing to terrorists and other extremist actors because of their relative accessibility and the large number of potential targets. This challenge is complicated by the prevalent use of simple tactics and less sophisticated attacks. Segments of our society are inherently open to the general public, and by nature of their purpose do not incorporate strict security measures. Given the increased emphasis by terrorists and other extremist actors to leverage less sophisticated methods to inflict harm in public areas, it is vital that the public and private sectors collaborate to enhance security of locations such as transportation centers, parks, restaurants, shopping centers, special event venues, and similar facilities. Given the increased risk to soft targets and crowded places, at least one investment must be in support of the urban area's efforts to protect soft targets/crowded places. Additionally, the proposed investment must meet or exceed the FY 2020 national priority percentage for soft targets/crowded places and will also be subject to DHS/FEMA's evaluation of the effectiveness of the proposed investments, 'In order to receive a full allocation of UASI funds. Additional resources and information regarding securing soft targets and crowded places are available through the C bersecurijyapd-hjfra�iru As noted above, given the importance of the Nation's election infrastructure, and the multiple and evolving threats to that infrastructure, at least one project within this investment must be in support of the state's efforts to enhance election security. Additional resources and information regarding election security are available through the C ber�equrity I st cture Sccuri -arid t1(r4--ru1--11 Agency. Information Sharing and Cooperation Investment Justification (5 percent) Effective homeland security operations rely on timely information sharing and actionable reot-p, �e Hvited Staijq. ky �QH AT capabilities to ensure partners, stakeholders, and senior leaders receive actionable intelligence and information necessary to inform their decisions and operations. A critical and statutorily charged mission of DHS is to deliver intelligence and information to federal, state, local, and tribal governments and private sector partners. Cooperation and inforination sharing among state, federal, and local partners across all areas of the homeland security enterprise, including counterterrorism, cybersecurity, border security, immigration enforcement, and other areas is =1 =1 =1 I I 1 WRAUP4111; KIM 6119M 901 Agreement No. 6310 critical to homeland security operations and the prevention of, preparation for, protection against, and responding to acts of terrorism. Given the importance of information sharing and collaboration to effective homeland security solutions, at least one investment must be in support of the urban area's efforts to enhance information sharing and cooperation with DHS and other federal agencies. As noted above, this requirement must include at least one dedicated fusion center project. Additional instructions on development of the fusion center project can be found below. Applicants must justify persuasively how they will contribute to the information sharing and collaboration purposes of the investment and a culture of national preparedness, including how they will identify, address, and overcome any existing laws, policies, and practices that prevent information sharing. Additionally, the proposed investment must meet or exceed the FY 2020 national priority percentage for information sharing and cooperation with DHS, and will also be subject to DHS/FEMA's evaluation of the effectiveness of the proposed investments, in order to receive a full allocation of UASI funds. Additional resources and information regarding collaboration and information sharing are available through the Department's Off �jce �of ln�telli e!Lcq,4qd, AnalyLis. Emerging Threats Investment Justification (5 percent) The spread of rapidly evolving and innovative technology, equipment, techniques, and knowledge presents new and emerging dangers for homeland security in the years ahead. Terrorists remain intent on acquiring weapons of mass destruction (WMD) capabilities, and rogue nations and non -state actors are aggressively working to develop, acquire, and modernize WMDs that they could use against the Homeland. Meanwhile, biological and chemical materials and technologies with dual use capabilities are more accessible throughout the global market. Due to the proliferation of such information and technologies, rogue nations and non -state actors have more opportunities to develop, acquire, and use WMDs than ever before. Similarly, the proliferation of unmanned aircraft systems, artificial intelligence, and biotechnology increase opportunities of threat actors to acquire and use these capabilities against the United States and its interests. Given the increased risk of emerging threats, at least one investment must be in support of the urban area's efforts to address emerging threats. Additionally, the proposed investment must meet or exceed the FY 2020 national priority percentage for emerging threats, and will also be subject to DHS/FEMA's evaluation of the effectiveness of the proposed investments, in order to receive a full allocation of UASI funds. Additional resources and information regarding emerging threats are available through the Counteri W 4.pa Qsof Mass Destruction Office and the Qytgjs ctirit a ar�d lnfrastMc(qMSecurity Agen�. Development of Fusion Center Projects (SHSP and UASI) If applicable, each applicant must identify a fusion center project that will: • Indicate alignment to a designated Fusion Center. • Provide both a brief narrative description and funding itemization for the proposed project activities that directly support the designated fusion center. • The descriptive narrative and the financial itemization should align improvement or sustainment requests with fusion center activities as they relate to the Fusion Center Perfon-nance Measures found in the Preparedness Grants Manual. Page 23 of 41 FY 2020 HSGP NOFO Agreement No. 6310 If the project description and funding itemization do not directly support the fusion center or clearly align to the Fusion Center Performance Measures, then the project may be conditionally approved until a Fusion Center Addendum is submitted. Sample Fusion of each relevant solution area. As an example: o T Planning: S16,000.00 I, Organization: ,:ff ltf f ffr f fll f Total. S420,/ CompletingReporting' and • ' . ` 1 mby'#rli 1 r , 1 1 r . 1 • , . # • • 1 . � instructionsand 1 1llecting the required information projects. Additionally,• 1 1 • utilize the Project Worksheet located+ , posting toassemble the information• 1 for each project, �. 1i that information into the GRT. specific situation and forms the basis for Operations Orders, in coordination with state and Federal law enforcement agencies, to include, but not limited to CBP/USBP. CONOPs that ar developed at the county level should be inclusive of city, county, tribal, and other local law enforcement agencies that are eligible to participate in OPSG operational activities, and the CONOP/Application should describe participating agencies in the Executive Summary. CONOP/Application details should include the names of the agencies, points of contact, and Agreement No. 6310 the local USBP sector office, the SAA and the local unit of government. Requests for funding in CONOPs/Applications must be based on risks and the operational enforcement support requirements of its corresponding USBP Sector, as well as the national priorities identified below. USBP Sector offices will forward the CONOPs to USBP Headquarters for vetting and coordination. Applicants will forward corresponding OPSG Applications to the SAA for submission to FEMA, USBP Headquarters will reconcile all submitted CONOPs with the OPSG Applications. FEMA will review and evaluate all CONOPs and OPSG Applications and funding will be allocated based on the review and selection criteria identified in this NOFO. OPSG Applicants will be required to clearly articulate and identify how the CONOPS will address the national priorities identified below. Information Sharing and Cooperation Effective border security operations rely on timely information sharing and actionable intelligence to accurately assess and prevent threats against the United States. Accordingly, DHS works diligently to enhance intelligence collection, integration, analysis, and information sharing capabilities to ensure partners, stakeholders, and senior leaders receive actionable intelligence and information necessary to inform their decisions and operations. A critical and statutorily charged mission of DHS is to deliver intelligence and information to federal, state, local, and tribal governments and private sector partners. Cooperation and information sharing among state, federal, and local partners across all areas of the homeland security enterprise, including counterterrorism, cybersecurity, border security, immigration enforcement, and other areas is critical to homeland security operations and the prevention of, preparation for, protection against, and responding to acts of terrorism. Given the importance of information sharing and collaboration to effective homeland security solutions, the CONOP must be in support of the recipient's efforts to enhance information sharing and cooperation with DHS and other federal agencies. Applicants must justify persuasively how they will contribute to the information sharing and collaboration purposes of the OPSG program and a culture of national preparedness, including how they will identify, address, and overcome any existing laws, policies, and practices that prevent information sharing. Additional resources and information regarding collaboration and information sharing are available through the Department's Officc of IntelliMnee and Anjaysis, Emerging Threats The spread of rapidly evolving and innovative technology, equipment, techniques, and knowledge presents new and emerging dangers for homeland security in the years ahead. Terrorists remain intent on acquiring weapons of mass destruction (WMD) capabilities, and rogue nations and non -state actors are aggressively working to develop, acquire, and modernize WMI)s that they could use against the Homeland. Meanwhile, biological and chemical materials and technologies with dual use capabilities are more accessible throughout the global market. Due to the proliferation of such information and technologies, rogue nations and non -state actors have more opportunities to develop, acquire, and use WMDs than ever before. Similarly, the proliferation of unmanned aircraft systems, artificial intelligence, and biotechnology increase opportunities of threat actors to acquire and use these capabilities against the United States and its interests. Page 25 of 41 FY 2020 HSGP NOFO Agreement No. 6310 Given the increased risk of emerging threats, the CONOP must be in support of the recipient's efforts to address emerging threats. Additional resources and information regarding emerging threats are available through the pf Mass Dcstr,qKtion Office and the Cybersecurity and Infrastructure.Security Agency. 11. Intergovernmental Review An intergovernmental review may be required. Applicants must contact their state's Single httpsi/wNKw,.archives,v-ov/Fed,eral-ireL,,isterico!dific,atiori/`exec:ut�ive- httiiis��/www.whitei'louse.gov,Lvy J l/SPOC-Feb.,-,ZQ,I,8.pdf. 12. Funding Restrictions Federal funds made available through this award may be used for the purpose set forth in this aw--mi anit myst *e ovinsisteAt witk t!&e stzl2twry zutX+rity6*r tke _%w2rri. Aw?ri Yri-Ais Xu2y Iti-it be used for matching funds for any other Federal awards, lobbying, or intervention in Federal regulatory or adjudicatory proceedings. In addition, Federal funds may not be used to sue the See the Preparedness Grants Manual for more information on funding restrictions. I - 1 1 0 1 1 1 . 1 4 1 0 0 1 1 1 1 1 gnmilimmm 0 4 a off, I I a I MIUL916=a FUUMM 14. Emergency Communications Investments If an entity uses HSGP funding to support emergency communications investments, the following requirements shall apply to all such grant -funded communications investments in support of the emergency communications priorities and recognized best practices: * Applicants must describe in the investment how proposed communications investments align to needs identified in their SCIP. Effective project alignment will require advance coordination with the SWIC and consultation with governing bodies such as the SIGB or Statewide Interoperability Executive Committee (SIEC), as they serve as the primary steering group for the statewide interoperability strategy. Additionally, recipients should consult subject matter experts serving on governance bodies, such as broadband experts, chief information officers, representatives from utilities, or legal and financial experts, when developing proposals. & The signatory authority for the SAA must certify in writing to DHS/FEMA their compliance with the SAFECOM Guidance. The certification letter should be coordinated with the SWIC for each state and must be uploaded to ND Grants at the time of the first Program Performance Report (PPR) submission. # All states and territories must designate a full-time SWIC who has the authority and resources to actively improve interoperability with emergency management and response agencies across all levels of government, to include establishing statewide plans, policies, and procedures, and coordinating decisions on communications investments funded through Federal grants. Note that the designated full-time SWIC may also be the state's or territory's cybersecurity point of contact. SWIC status information will be maintained by the DHS Office of Emergency Communications and will be verified by FEMA GPD through programmatic monitoring activities. * By the period of performance end date, all states and territories must update the SCIP, with a focus on communications resilience/continuity, to include assessment and == I = I I WRAW11MA114 WC1.11) Mi Agreement No. 6310 mitigation of all potential risks identified in the SLIP: natural disasters, accidental damage (human failures), intentional damage (sabotage, terrorism), cybersecurity, etc. Following the initial update, the SCIP should be updated on an annual basis. SCIP status information will be maintained by the DS Office of Emergency Communications and will be verified by FEMA GPD through programmatic monitoring activities. All states and territories must test their emergency communications capabilities and procedures (as outlined in their operational communications plans) in conjunction with regularly planned exercises (separate;addition emergency communications exercises are not required) and must submit an After Action Report/Improvement Plan (AAR/IP) to the Homeland Security Exercise and Evaluation Program's (HSEEP) electronic message inbox at trc�rem gay, within 90 days of exercise completion. Exercises should be used to both demonstrate and validate skills learned in training and to identify gaps in capabilities. Resilience and continuity of communications should be tested during training and exercises to the greatest extent possible. Further, exercises should include participants from multiple jurisdictions, disciplines, and levels of government and include emergency management, emergency medical services, law enforcement, interoperability coordinators, public health officials, hospital officials, officials from colleges and universities, and other disciplines and private sector entities, as appropriate. Findings from exercises should be used to update programs to address gaps in emergency communications as well as emerging technologies, policies, and partners. Recipients are encouraged to increase awareness and availability of emergency communications exercise opportunities across all levels of government. States, territories, and other eligible grant recipients are advised that HSGP funding may be used to support communications planning (including the cost of hiring a SWIC, participation in governance bodies and requirements delineated above), training, exercises, and equipment costs. Costs for transitioning to the FirstNet network may also be eligible. More information regarding FirstNet can be found in the Pre )aredness Grants Manual. 15. Detailed Budget Applicants must provide budget summary worksheets for all funds requested at the time of application. The budget summary worksheets must be complete, reasonable, and cost-effective in relation to the proposed project and should provide the basis of computation of all project - related costs (including management and administrative costs) and any appropriate narrative. FEMA must be able to thoroughly evaluate the projects being submitted based on the information provided. FEMA must be able to determine how much funding is being used by the direct recipient for projects carried out by the direct recipient and how much funding is being passed through to sub -recipients for each sub -program (UASI, SHSP, OPSG). Consequently, applicants must provide an appropriate level of detail within the budget summary worksheets to clarify what will be purchased and spent. Sample budget summary worksheets are available on the grants.gov posting for the HSGP in the Related Documents tab and may be used as a guide to assist applicants in the preparation of budgets and budget narratives. 16. Funds Transfer Restriction The recipient is prohibited from transferring funds between programs (includes the SHSP, the UASI, and OPSG). Recipients can submit an investment/project where funds come from multiple funding sources (e.g., the SHSP and UASI), however, recipients are not allowed to Page 27 of 41 FY 2020 HSGP NOFO Agreement No. 6310 MWIMM were made at the discretion 17. Pre -Award Costs ' • costs are allowableor•• of • as e-award costs, a written reauest must be included with the application,d by the Authorize•..• of outline what the pre -award costs are for, including a detailed budget break-out of pre -award costs from the post -award costs, and a justification for approval. 1. Cost Principles Costs charged to this award must be consistent with the Cost Principles for Federal Awards located at 2 C.F.R. Part 200, Subpart E. For more information on 2 C.F.R. Part 200, please refer to FEMA GPD Information Bulletin 400, La L`A aI ",r IrWt' ,rr Part 200 the UniLorm Acclrninis,tralii g I c agar° �r� rrt ',+, host l � ar c�ra I t� 1 1, r�lawr�r rrrc�drl r r c � Au'"„LYrds C'SL1pgr Circular" r^" nini Circularw'�. 1, Direct Costs . Planning Planning costs are allowed under this program. b. Organization Organization costs are allowed under this program. c. Equipment Equipment costs are allowed under this program. d. Training Training costs are allowed under this program. e. Exercises f. Personnel Personnel hiring, overtime, and backfill expenses are permitted under this grant to perform allowable HSGP planning, organization, training, exercise, and equipment activities. Under OPSG, overtime costs are allowable only in so far as they meet the intent of the program. All • • • • '" • ,0 F"01i ' • • not use more 1 percent of • pay forpersonnel activities unless a waiver is Informationapproved by FEMA. For more information on the 50 percent personnel cap, please see FEMA 421, Clarificationon Personnel,Intelligence Cooperation r Enhancement of Homelandof 2008,. g. Operational Overtime overtime,Prior to use of funds for operationd recipients must receive approval• 1 Agreement No. 6310 EXHIBIT F h. Travel Domestic travel costs are allowed under this prograrn, as provided for in this NOFO. International travel is not an allowable cost under this program unless approved in _?dvance by DHS/FEMA. i. Construction and Renovation Construction and renovation costs to achieve capability targets related to preventing, preparing for, protecting against, or responding to acts of terrorism are allowed under this program. For construction and renovation costs to be allowed, they must be specifically approved by DHS/FEMA in writing prior to the use of any program funds. Applicants must use the EHP approval process. Limits on the total amount of grant funding that may be used for construction or renovation may apply, Additionally, recipients are required to submit Standard Form 424C. j. Maintenance and Sustainment Maintenance- and sustainment-related costs, such as maintenance contracts, warranties, repair or replacement costs, upgrades, and user fees, are allowable as described in FP 205-402-125-1, Maintenance Contracts and Warranty Coverage Funded by Preparedness Grants Policy (httpi:,',!www.feiiia,,r�,,o:vi'mecii,i-libr,,iryla�setsldocutiiciits�,,'32474). k. Management and Administration (M&A) Costs Management and administration (M&A) activities are those directly relating to themanagement and administration of HSGP funds, such as financial management and monitoring. A maximum of up to five percent of HSOP funds awarded may be retained by the state, and any funds retained are to be used solely for M&A purposes associated with the HSGP award, Subrecipients may also retain a maximum of up to five percent of the funding passed through by the state solely for M&A purposes associated with the HSGP award. Recipients or subrecipients may apply or credit M&A funding toward the recipient's requirement to allocate funding toward the four national priority areas. For example, if a recipient spends $5,000 to manage or administer its funding dedicated toward its enhancing uirement to allocate at least 5 percent of its award to enhancing cybersecurity. A state's HSGP funds for M&A calculation purposes includes the total of its SHSP, UASI, and OPSG awards. While the SAA may retain up to five percent of this total for M&A, the state must still ensure that all subreciplent award amounts meet the mandatory minimum pass - through requirements that are applicable to each HSGP program. To meet this requirement, the percentage of SHSP and UASI funds passed through to local or tribal jurisdictions must be based on the state's total HSGP award prior to withholding any M&A. In retaining these funds, states may retain a maximum of 2.5 percent of the OPSG allocation, which must be withheld from the pass -through to each subrecipient county or tribe in an equal percentage. The SAA may also retain additional funding from its SHSP award to manage and administer the OPSG award, but that additional amount is also capped at an amount equal to 2.5 percent of the O. award. Examples applying this pnincipie: R wll1 1 Agreement No. 6310 IwRrtam SAA 1: SHSP: $1,000,000 OPSG: $2,500,000 UASL $2,500,000 M&A Maximum: $300,000 (5 percent of $6,000,000) Maximum M&A for SHSP $50,000 Maximum M&A for OPSG $125,000. Of that amount, $62,500 (2.5 percent) may be retained from the OPSG allocation, and the other $62,500 would come from the SHSP allocation. Any amount used to manage and administer OPSG that is charged to SHSP may be above and beyond the $50,000 available to manage the SHSP allocation. SAA 2: SHSP: $3,500,000 OPSG: $1,000,000 M&A Maximum: $225,000 (5 percent of $4,500,000) Maximum M&A for SHSP: $175,000 Maximum M&A for ONG � $50,000. Of that amount, $25,000 (2.5 percent) may be retained from the OPSG allocation, and the other $25,000 would come from the SHSP allocation. Any amount used to manage and administer OPSG that is charged to SHSP may be above and beyond the $175,000 available to manage the SHSP allocation. W-1 A, 1ft22,undcrAW&1=, The IB and Policy remain in effect for all previous awards. L. Critical Emergency Supplies rit I "I'll" rF- M. Secure Identification 9ANqa4i '&S� &T& zm N. Indirect (Facilities & Administrative [F&AJ) Costs Indirect costs are allowable under this program as described in 2 C.F.R. Part 200, including 2 C.F.R. § 200.414. Applicants with a negotiated indirect cost rate agreement that desire to charge indirect costs to an award must provide a copy of their negotiated indirect cost rate th that are not u red b 2 C.F.R. Part 200 to IF General Purpose Equipment HSGP allows expenditures on general purpose equipment if it aligns to and supports one or il�jij'j jj�IM' J�j W xus to terroris s. General and has a ne in Nrel2aredn s == I MI I IMINAMAIRM-14naQUall Agreement No. 6310 C_41131<>i;l Emergency Management Assistance Compact (EMAC)3 and allowable under 6 U.S.C. § 609, and any other applicable provision of the Homeland Security Act nf'2002, as amended. Examples of such general-purpose equipment may include: Law enforcement vehicles; Emergency medical services (EMS) equipment and vehicles; Fire service equipment and vehicles, to include hose, pump accessories, and foam concentrate for specialized chemical, biological, radiological, nuclear, and explosives (CBRNE) response; • Interoperability of data systems, such as computer aided dispatch (CAD) and record management systems (RMS); and Office equipment for staff engaged in homeland security program activity. Equipment allowability is based on the Authorized E ui ,anent list AEL but exceptions may be considered on a case -by -case basis if (1) the equipment identified to be purchased directly maps to a core capability contained within the Goal, and (2) the equipment's purpose (when operational) falls under the permitted use of funds in accordance with 6 U.S.C. § 609, and any other applicable provision of the Homeland Security Act of 2002, as amended. P. Allowable Cost Matrix The following matrix provides allowable cost activities that fall under each of the cost categories noted above. Recipients and subrecipients must follow all applicable requirements in 2 C.F.R. Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements, for Federal Awards). Funds under HSGP may be used to cover the costs for evaluating the impact of these grants on the state or urban area's core capabilities and capability gaps. This list is not exhaustive, therefore, if there are any questions regarding allowable costs, please contact the appropriate HQ GPD Program Analyst. For additional information on allowable costs, see the Pr LLggq lness Grants Manual. 3 Except for American Samoa and the Commonwealth of the Northern Mariana Islands, which are not required to belong to EMAC at this time. 'This applies to all homeland security personnel and is not limited to management and administration staff, and costs are to be captured outside the cap on management and administration costs Page 31 of 41 FY 2020 HSGP NOFO Agreement No. 6310 EXHIBIT F Coordination with Citizen Corps Councils for public inforrttationleducatlon and development of volunteer ro rams N U date governance structures and processes and plans for eraaergency commundcatiol N Development, and review and revision of continuity of operations plans N Development, and review and revision of the THIRAISPR continuity of operations plans N Allowable Organizational Activities Note: Personnel hiring, overtime, and backfill expenses are permitted under this grant only to the extent that such ex . nses are for the allowable activities within the scopeof the ..' t. Program management N Development of whole community partnerships N Structures and mechanisms for information sharing between the public and private sector N Implementing models, programs, and workforce enhancement initiatives N Tools, resources, and activities that facilitate shared situational awareness between the ublic and private sectors N Operational support N Utilization of standardized resource management concepts N Responding to an increase in the threat level under the National Terrorism Advisory System NTAS), or needs in resulting from a National Special Security Event N Reimbursement for select operational expenses associated with increased security measures at critical infrastructure sites incurred (uE to 50 percent of theallocation) Overtime for information, investigative, and intelligence sharing activities (up to 50 percent of theallocation Hiring of new staff positions/contractors/consultants for participation in in format ion/i ntel ligence analysis and sharing groups or fusion center activities (up to 50 percent of theallocation). Allowable "ul uaent Cat orlcs Personal Protective Equipment Allowable E ui meat Cate: Dories Explosive Device Mitigation and Remediation Equipment N CBRNE Operational Search and Rescue Equipment N Information Technology Cybersecurity Enhancement Equipment N Interoperable Communications Equipment Detection Decontamination N Medical countermeasures Power (e.g., generators, batteries, power cells) CBRNE Reference Materials N CBRNE Incident Response Vehicles N Terrorism Incident Prevention Equipment Physical Security Enhancement Equipment - Inspection and Screening Systems Animal Care and Foreign Animal Disease N CBRNE Prevention and Response Watercraft N CBRNE Prevention and Response Unmanned Aircraft N CBRNE Aviation Equipment N CBRNE Logistical Support Equipment N Intervention Equipment (e.g., tactical entry, crime scene processing) N Critical emergency supplies Vehicle acquisition, lease, and rental N N Other Authorized Equipment Page 32 of 41 FY 2020 HSGP NOFO Agreement No. 6310 EXHIBIT F Overtime and backfill for emergency preparedness and response personnel attending DHS/FEMA-s onsored and ap roved training classes Overtime and backfill expenses for part-time and volunteer emergency response personnel participating in DHS/FEMA trainingN Training workshops and conferences Activities to achieve training inclusive of people with disabilities and others with N access and functional needs and limited English proficiency Full- or part-time staff or contractors/consultants Travel S�hes N Instructor certification/re-certification N Coordination with Citizen Corps Councils in conducting training exercises N Interoperable communications training N Activities to achieve planning inclusive of people with limited English proficiency N Immieration enforcement training Design, Develop, Conduct, and Evaluate an Exercise N Full- or part-unie staff or contractors/consultants N Overtime and backfill costs, including expenses for part-time and volunteer emer enc res onse ersonnel artici atinin DHS/FEMA exercises N Implementation of HSEEP N Activities to achieve exercises inclusive of people with disabilities and others with access and functional needs N W communications ex to achieve planning inclusive of people with limited English Hiring of full- or part-time staff or contract ors/consultants to assist with the management of the respective grant program, application requirements, and compliance with ETorting and data collection requirements Development of operating plans for information collection and processing necessary to respond to DHS/FEMA data calls Overtime and backfill costs Travel Recurring expenses such as those associated with cell phones and faxes during the PoP of the grant program N Leasing or renting of space for newly hired personnel during the PoP of the grant Prrroratn N Law Enforcement Terrorism Prevention Activities (LETPA) Casts Integration and interoperability of systems and data, such as CAD and RMS, to facilitate the collection, N Maturation and enhancement of desi nated state and major Urban Area fusion centers g JNo= N Coordination between fusion centers and other analytical and investigative efforts ISFEMEM N Page 33 of 41 FY 2020 HSGP NOFO Agreement No. 6310 IMMW 1. Application Evaluation Criteria 2. Programmatic Criteria FIIHTI. ,- Risk Methodology and Effectiveness Review I'he risk methodology and effectiveness review first determine the relative risk of terrorism — ri of terrorism to to�vov� critical infrastructure, -nd economic security. The analysis includes, but is not limited to, threats from violent See the and Application Evaluation Criteria for additional information on risk methodology and effectiveness review. rhe second part of the risk methodology and effectiveness review determines whether the — proposed project is clear, logical, and reasonable to address the priority area of interest and contribute to a culture of national preparedness. This part considers factors such as how well th; project is described and how well the project addresses the objectives and strategies of the priority area. Risk and effectiveness will be given equal consideration in determining final award amounts. NOTE: The THIRA/SPR process is separate from the risk methodology and effectiveness review, and its results do not affect grant allocations. Evaluation Criteria FEMA will evaluate the FY 2020 HSGP applications for completeness, adherence to programmatic guidelines, and anticipated effectiveness of the proposed investments. FEMA's review will include verification that each H or project: * Meets the national priority required spend percentages. * Aligns with at least one core capability identified in the Goal; Demonstrates how investments support closing capability gaps or sustaining capabilities identified in the THIRAISPR process; and a Supports a NIMS-typed resource and whether those assets are deployabl0shareable to support emergency or disaster operations per existing EMACagreements. Agreement No. 6310 the approach to monitor awards to satisfy the funding percentage allocations. Effectiveness will be evaluated prior to award and may impact the final overall award amount. To that end, Us should include: * How the proposed investment addresses the national priority; * An r• of how the proposed projects were selected and will achieve objectives and strategies to build orsustain the core capability gaps identified in the SPR, including expected long-term impact where applicable; * A summary of laws, policies and practices that can be enhanced, eliminated, or otherwise changed in order to achieve the goals of the project and foster a culture of national preparedness; al A summary of the collaboration efforts to prevent, prepare for, protectagainst, and respond to acts of terrorism as well as anticipated outcomes of the project. For FY 2020 HSGP applications, effectiveness will be evaluated based on the following five factors: b1megment StrategX (30;'0: Proposals will be evaluated based on the quality and extent to which applicants describe an effective strategy that demonstrates that proposed projects support the program objective of preventing, preparing for, protecting against, and responding to acts of terrorism, to meet its target capabilities, and otherwise reduce the overall risk to the high -risk urban area, the State, or the Nation. Budget (10%): Proposals will be evaluated based on the extent to which applicants describe a budget plan for each investment demonstrating how the applicant will maximize cost effectiveness of grant expenditures. 1D2pgg1�NL(LoipesL300X)): Proposals will be evaluated on how this investment helps the 'Ie jurisdiction close capability gaps identified in its Stakeholder Preparedness Review and addresses • priorities outlined in the FY 2020 NOFO. Further, proposals will • evaluated on their identification and estimated improvement of core capability(ies), which the applicant will measure and/or evaluate improvement. Collaboration (30%): Proposals will be evaluated based on the degree to which the proposal adequately details how the recipient will use investments and other means to overcome existing logistical, technological, legal, policy, and other impediments to collaborating, networking, sharing information, cooperating, and fostering a culture of national preparedness with federal, state, tribal, and local governments, as well as other regional and nonprofit partners in efforts to prevent, prepare for, protect against, and respond to acts of terrorism, to meet its target capabilities, support the national security mission of DHS and other federal agencies, and to otherwise reduce the overall risk to the high -risk urban area, the State, or the Nation. In evaluating applicants under this factor FEMA will consider the information provided by the applicant and may also consider relevant information from other sources. a Past Perforrnartcc (additional consideration): Proposals will be evaluated based on the Agreement No. 6310 EXHIBIT F applicants demonstrated capability to execute the proposed investments. In evaluating applicants under this factor FEMA will consider the information provided by the applicant and may also consider relevant information from other sources. Recipients are expected to conform, as applicable, with accepted engineering practices, cstablished codes, standards, modeling techniques, and best practices, and participate in the development of case studies demonstrating the effective use of grant funds, as requested, Review and Selection Process (SHSP To ensure the effectiveness of proposed investments and projects, all applications will undergo a Federal review as described herein. The Federal review will be conducted by DHS and FEMA. Us will be reviewed at both the investment and project level. Results of the effectiveness analysis may result in a recipient receiving a reduced grant award. Cybersecurity investments will be reviewed by DHS/FEMA, CISA, and other DHS components as appropfiate, for compliance with purposes and requirements of the priority investment area. Proposed investments will be reviewed for effectiveness using the criteria set forth in this NOFO. Soft Targets/Crowded Places investments will be reviewed by DHS/FEMA, CISA, and other 1VLW-C'1-'nP1 investment area. Proposed investments will be reviewed for effectiveness using the criteria set forth in this NOFO. Information Sharing and Cooperation Investments will be reviewed by DHS/FEMA, DHS Intelligence and Analysis, and other DHS components as appropriate, for compliance with purposes and requirements of the priority investment area. Proposed investments will be reviewed for effectiveness using the criteria set forth in this NOFO. As part of the above, Fusion center projects will be reviewed by DHS/FEMA for compliance with HSGP NOFO requirements to prioritize the alignment of requests with results from the annual Fusion Center Assessment Program. If a fusion center investment does not meet the requirements, a Fusion Center Addendum must be completed and submitted for review and approval prior to expending funds allocated to fusion center activities. Emerging threats investments will be reviewed by DHS/FEMA, DHS Countering Weapons of Mass Destruction Office, and other DHS components as appropriate, for compliance with purposes and requirements of the priority investment area. Proposed investments will be reviewed for effectiveness using the criteria set forth in this NOFO. All other proposed investments not associated with a required investment justification will undergo a Federal review by DHS/FEMA to verify compliance with all administrative and eligibility criteria identified in the NOFO. Review and Selection Process (OPSG) Applications will be reviewed by'the SAA and USBP for completeness and adherence to programmatic guidelines and evaluated for anticipated feasibility, need, and impact of the Agreement No. 6310 Operations Orders. For more information on Operations Orders and other requirements of OPSG, see the Preparedness Grants Manual. DHS/FEMA will verify compliance with all administrative and eligibility criteria identified in the NOFO and required submission of Operations Orders and Inventory of Operations Orders by the established due dates. DHS/FEMA and USBP will use the results of both the risk analysis and the Federal review by DHS/FEMA to make recommendations for funding to the Secretary of Homeland Security. FY 2020 OPSG funds will be allocated competitively based on risk -based prioritization using the OPSG Risk Assessment described above. Final funding allocations are determined by the Secretary, who may consider information and input from various law enforcement offices or subject -matter experts within the Department. Factors considered include, but are not limited to, threat, vulnerability, miles of the border, and other border -specific law enforcement intelligence, as well as the feasibility of FY 2020 Operations Orders to designated localities within border states and territories. b. Financial Integrity Criteria Prior to making a Federal award, DHS/FEMA is required by 31 U.S.C. § 3321 note, 41 U.S.C. § 2313, and 2 C.F.R. § 200.205 to review information available through any OMB - designated repositories of government -wide eligibility qualification or financial integrity information. Application evaluation criteria may include the following risk -based considerations of the applicant: e Financial stability; * Quality of management systems and ability to meet management standards; o History of performance in managing Federal awards; * Reports and findings from audits; and * Ability to effectively implement statutory, regulatory, or other requirements. C. Supplemental Financial Integrity Review Prior to making a Federal award where the anticipated Federal share of a Federal award will be greater than the simplified acquisition threshold, currently $250,000 (see Section 805 of the National Defense Authorization Act for Fiscal Year 2008, Pub. L. No. 115-9 1, OMB Memorandum M- 18- 18 at litter,�!HyA.whJtcJ1o11se.goviw - (ent/up ',06tM7 1118-, 18.Vdf; see also KMA,QP _I) Information Bulletin No. 434 Increases and Clean ges to the M.ic,ro- Purchase and Simpji ed Ac gisitign Thresholds`): • DHS/FEMA is required to review and consider any information about the applicant in the designated integrity and performance system accessible through the System for Award Management (SAM), which is currently the Federal Awardee: Perfori-nance and, Inte,gr,ity, Ji1fqqT1pfio1n Systern (FAIIIIS) and is also accessible through the S,AM ' website, • An applicant, at its option, may review information in FAPIIS and comment on any information about itself that a Federal awarding agency previously entered. • DHSTEMA will consider any comments by the applicant, in addition to the other information in FAPII S, in making a judgment about the applicant's integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants, as described in 2 C.F.R. § 200.205. Agreement No. 6310 MI. -1 "I'll", "I'll, 05WW"Mmm''Im 1. Notice of Award See the Preparedness Qrants Maq _ I for information on Notice of Awarl F. SHSP and UASI Pass -Through Requirements Awards made to the SAA for HSGP carry additional pass -through requirements. Pass -through is defined as an obligation on the part of the SAA to make funds available to local units of government, combinations of local units, tribal governments, or other specific groups or organizations. Four requirements must be met to pass -through grant funds: o The SAA must make a firm written commitment to passing through grant funds to subrecipients; v: The SAA's commitment must be unconditional (i.e., no contingencies for the availability of SAA funds); o There must be documentary evidence (i.e., award document, terms, and conditions) of the commitment; and e The award terms must be communicated to the subrecipient. Timing and Amount The SAA must pass -through at least 80 percent of the funds awarded under the SHSP and UA to local or tribal units of government within 45 calendar days of receipt of the funds. "Receipt *f the funds" occurs either when the SAA accepts the award or 15 calendar days after the SAI receives notice of the award, whichever is earlier. I SAAs are sent notification of AS(jt6 awara—sv--ia Tffe-b-tW-s-4TJ7b-r-a-nTs- system. 11 an its award within 15 calendar days of receiving notice of the award in the ND Grants system, the 45-calendar days pass -through period will start on the date the SAA accepted the award. Should an SAA not accept the HSGP award within 15 calendar days of receiving notice of the award in the ND Grants system, the 45-calendar days pass -through period will begin 15 calendar days after the award notification is sent to the SAA via the ND Grants system. It is important to note that the PoP start date does not directly affect the start of the 45-calendar days pass -through period. For example, an SAA may receive notice of the HSGP award on August 20, 2020, while the PoP dates for that award are September 1, 2020, through August 3 1, *W tA5 "i-i�Rr-we.-in�oiLe-th�-dakA�o�.ass-through �oeriod will begin on the date the SAA acce%ts the HSGP award or September 4, 2020 (15 calendar days after the SAA was notified of the award), whichever date occurs first. The PoP start date of September 1, 2020 would not affect the timing of meeting the 45-calendar day pass -through requirement. Other SHSP and UASI Pass -Through Requirements The signatory authority of the SAA must certify in writing to DHS/FEMA that pass -through requirements have been met. A letter of intent (or equivalent) to distribute funds is not considered sufficient- The pass -through requirement does not apply to SHSP awards made to the District of Columbia, Guam, American Samoa, the U.S. Virgin Islands, and the Commonwealth of the Northern Mariana Islands. The Commonwealth of Puerto Rico is 80 percent of the funds to local units of government within 45 calendar days of receipt of the ij,-f,ds. Agreement No. 6310 FONEMM Under SHSP, the SAA may retain more than 20 percent of funding for expenditures made by the Qt2lrs *f with the written consent of the local unit of government, specifying the amount of funds to be retained and the intended -im-woM-wils—States shall review their written consent agreements - earl�q, and ensure that the are still valid. If a written consent agreement is already in place from previous fiscal years, DHS/FEMA will continue to recognize it for FY 2020, unless the written consent review indicates the local government is no longer in agreement. If modifications to the existing agreement are necessary, the SAA should contact their assigned FEMA HQ Program Analyst. Additional OPSG Requirements The recipient is prohibited from obligating or expending funds provided through this award until each unique and specific county -level or equivalent Operational Order/Fragmentary notice issued by DHS/FEMA removing this special programmatic condition. 3. Administrative and National Policy Requirements See the Preparedness Urants Manual for information on Administrative and National Policy requirements. 4. Reporting See the Prenaredness Grants Manual for information on reporting requirements, including federal financial reporting requirements, programmatic performance reporting requirements, and closeout reporting requirements. Threat and Hazard Identification and Risk Assessment (THIRA) and Stakeholder Preparedness Review (SPR) Process See the Prenaredness Grants Manual for information on the THIRA and SPR process. Supplemental Information Reporting Systems In addition to ND Grants, the following information systems are used for the submission of required reports: Grant Reporting Tool (GRT) Information on the GRT can be found in the Preparedness QirgiLits Manual. Unified Reporting Tool (URT) See the Pre pa edness Grants Manual for information on the T. Closeout Reporting Requirements See the Preparedricss Grants Manual for information on closeout reporting requirements. Disclosing Information per 2 C.F.R. § 180-335 See the Preparedncss,Grants M�anual for information on disclosing information. 5. Monitoring Per 2 C.F.R. § 200.336, DHS/FEMA through its authorized representatives, has the right, at all reasonable times, to make site visits to review project accomplishments and management control Page 39 of 41 FW?/WNWT6NWWP.VJJ1&1AA Agreement No. 6310 assistance. During site visits, DHS/FEMA will review grant recipients' files related to the grant award. As part of any monitoring and program evaluation activities, grant recipients must permit DHS/FEMA, upon reasonable notice, to review grant -related records and to interview the organization's staff and contractors regarding the program. Recipients must respond in a timely and accurate manner to DHSIFEMA requests for information relating to the grant program. See the J.'reparedness Grants Manual for additional information on monitoring. 1. Contact and Resource Information Centralized Scheduling and Information Desk (CSID) CSID is a non -emergency comprehensive management and information resource developed by 3; 11421 1141MIS] gill 1r, UP !J1111 7 oil Man at 3,777, ill TLE: 117 reached by phone at (61 900 a.m. — 5:00 p.m. ET. GPD Grant Operations Don GPD's Grant Operations Don Business Office provides support regarding financial matters and budgetary, technical assistance. Additional guidance and information can be obtained by contacting the FEMA Call Center at 866-927-5646 or via e-mail to ASK-GMDf'dfe, lov FEMA Regional Offices FEMA Regional Offices may also provide fiscal support, including pre- and post -award administration and technical assistance such as conducting cash analysis, financ, al monitoring, and audit resolution for the grant programs included in this solicitation. GPD will provide programmatic support and technical assistance. FEMA Regional Office contact information is available here. GPD Environmental Planning and Historic Preservation (EHP) The DHS/FEMA GPD EHP Team provides guidance and information about the EHP review process to recipients and subrecipients. All inquiries and communications about GPD projects or the EHP review process, including the submittal of EHP review materials, should be sent to gpLebl��MAAhs,.gpy. EHP Technical Assistance, including the EHP Screening Form, can be found online at hl!pf g9y1med'i;i-;1111J;b;r"a Grants.gov For technical assistance with Grants.g call the customer support hotline 24 hours per day, 7 days per week (except Federal holidays) at (800) 518-4726 or e-mail at support@grants.gov. Non -Disaster (ND) Grants V1 Gra-rts s%stem, �21casc contact the ND Grants Helpdcsk Agreement No. 6310 Payment and Reporting System (PARS) DHS/FEMA uses the 1!��Oyst' ni (PARS) for financial reporting, invoicing and tracking payments. DHS/FEMA uses the Direct Deposit/Electronic Funds Transfer (DD/EFT) method of payment to recipients. To enroll in the DD/EFT, recipients must complete a Standard Form I I 9', Direct Deposit Form. um, VI GPD has developed the E� aredneSs Grants Manual to guide applicants and recipients of grant funding on how to manage their grants -and other resources. Recipients seeking guidance on policies and procedures for managing preparedness grants should reference the Manual for further information. Examples of information contained in the Preparedness Grants Manual include: • Conflicts of Interest in the Administration of Federal Awards and Subawards; • Extensions; • Monitoring; • Procurement Integrity; and I*, Other Post -Award Requirements. 01411101 fit j2lannipy,-frarnework§,. Additionally, recipients can access the DIJS Strategic Framework for Countering, Terrorism and Targeted Violence, which explains how the department will use the tools and expertise that have protected and strengthened the country from foreign terrorist organizations to address the evolving challenges of today. Agreement No. 6310 EXHIBIT G LOS ANGELES COUNTYIDEPARTMENT OF AUDITOR -CONTROLLER SHARED SERVICES DIVISION GRANT PAYMENT REQUEST Please submit Grant Payment Request Form along vAth I s l l g supporting documents to: 1. Grant Name & Year: !P�rants,@Ag-diL9-r.IRC2!jnty.gov In the event e-mail is not available, you can mail your Grant payment request to (please do nol fax or send duplicates): Department of Auditor Controler Shared Services Division/ Attn: Grants Unit 3470 Wilshire Blvd, Suite 812 Los Anizeles, CA 90010 emom 1; 123111MINNINN l, " 1 1111t III IifIII II III III Mang Address (please lial us knowwhera you want your check deWered. including allenfion line if necessaryl, 14. Contact's phone: . . . . . . . . . . . ............ 4 Conlaces e-mail: 4. EHP required? 6. PURCHASE METHOD 1, SOLUTION AREA 2.PROJECT# (Ertiro—wtal & Historic S. VENDOR'S IVCE* OI (kicluding"Irraining) TCLAIM (e g- equipme (e,g 011-22) nvoices) (Maximum of 5 iN AMOUNT (in a the arrou t each in 8. TOTAL certify that (please use this chackbox): E] I A am the duty authorized officer of the claimant herein and this claim is in all respect true and correct All expendilures were made in accordance with applicable laws. rules, replalions and grant conditions and assurances 2. AJI Instmclions, for this form were followed and all the supporting documentation (per instructions) is included with this Claim. NUM-lu AUTHORIZED SIGNATURE DATE 4 wrx, IF rim W47IT-1 Pi �L, ��% I � ASSIGNED INVOICE NO Agreement No. 6310 COUNTY OF LOS ANGELES DEPARTMENT OF AUDITOR -CONTROLLER SHARED SERVICES DIVISION Purpose of these instructions: I .. sub -recipients in com I-, - I 11- . .0 �O �4__ suggestions please use our e-mail below to contact us. Please do not send these instructions to us, they are to be used for your guidance only. In numeral I of this section, please enter the name and year of the grant program that you are submitting for payment, In addition, please help us expedite the process of your Homeland Security claims by: 0 Completing the Grant payment request correctly and according to these instructions. e Submitting your Grant payment request using our e-mail --> Grants@auditor.lacounty.gov (please do not fax documents). e Sending your Grant payment request only once (we do not require original documents and duplicates will slow down our process). e Using the checkboxes to ensure all the required supporting documents and flies accompany your Grant payment request. Supporting documents are nagged for your convenience with a checkbox within the corresponding areas. 0 Ensuring that all documents attached to your Grant payment requests are legible. a Submitting Grant payment request timely. We do not guarantee the process of Grant payment requests that are submitted late or too close to the final due date. Reimbursable expenditures need to be charged within the performance period of the grant and submitted to us as soon as they are incurred. 4=0,44` 11 Mmiffil" a Mail The following numerals provide the Instructions to fill In the corresponding numeral In the form: 1. Please enter the name of the agency requesting for payment. The name of the agency should be typed according to its signed agreement and as you need it to appear in the payee line of the reimbursement check- 2. Please enter the complete address (street number and name, city, zip code) and attention line where you will need to receive the reimbursement check. Please note that this is not necessary for L.A. County departments. q q11111lilpilipi 1 ; 4. Please enter the information of the person that can assist us with detal claim questions. f 21, In order to expedite your Grant payment request, in this area's grid, include a on invoice pqr finel. The invoices or charges need to share the same solution area, project The following numerals provide the instructions to fill in the corresponding numeral In the form: I . Enter the solution area corresponding to the claim. This information is found in the latest budget of the grant. Examples of solution areas are: equipment, training, planning or exercise. 2. Enter the project # corresponding to the claim. This information is found in the latest budget of the grant. An example of item # is 17.020. 4. Check with an X under either yes or no according to the clam's Environmental & Historical Preservation (EHP) requirements from the State. EHP approval needs to be obtained from the State pr J91 to the start of the project on certain equipment items (see AEL description) or training/exercise projects. Please attach the fol[owing: a) EJ State EHP Approval: if required by the state for your claim. Page 2 of 14 Rriwisec:l on 1 M.M.017 Agreement No. 6310 S. If the expenditures that you are claiming were purchased thru a vendor or contractor, please enter the invoice # in the grid area. Please note that you are responsible for following acceptable purchasing policies and for documenting your procurement process. Additionally please include the following documentation with your claim: a) D Copy of the Invoice: Please attach an invoice that provides sufficient Information to be used as a cross reference, with the, items described in your grant line item and AEL If. When the invoice inctudes items that are nol being claimed or that belong (a different daims or grants, please circle and designate on the invoice the items that you are requesVng for reimbursement, Each itern circled mW have a project #. a funding source, and a total. Purchase orders and price quotes will not be accepted in the place of the invoice. c)■Print out of the corresponding AEL # (Authorized Equipment List number). The AEL lisling can be found at: https:/A,vww.rkb.ustfema_grants.cfm d) Proof of payment of the invoice. The proof of payment for L.A. County Departments is the printout from e-CAPS showing (bat the check cleared the banki, The proof of payment for other than L.A. County Department is the corresponding copy of the bank7s cleared check . f) F1 Proof of payment of the use itax: Please provide official documents which authenticate the remittance of the use tax to the state, t amount and the reference to the invoice being claimed. I g) El Federal Debarment Listing. Please provide a screen print out of the queried Federal Debarment Listing at bg2,,JJwILv�w.sam, o�vft)r all &bW§j&M. (you will need a username and a password; if you don't please create an account). The listing needs to be queried RI to the selection of the vendor. If yty era dai,& saII-vicas, syypies, traiAiAs rel2tef Girsts,*r 7Aytxe *f items Xyrck2vel 112 VeAfir ir c*x.,Ir2ct*r tr &*verx_uI 7gejnC7, please indicate with an X the method that you used to acquire the items (do not leave blank or mark more than one). Please note that competitiv bid, non-competilive bid or sole source are the only valid purchasing methods. a) M Competitive Bid: for projects that received more than one bid. Please indicate number of bids received (must be more than one). b) [—] Non -Competitive Bid: for single bid purchases or $250,000 or more (effective June 21, 2018) to a single vendor or a single project, please attach the approval from the State. The approval needs to be requested from the State p.Kjor to the start of the project. c) 0 Sole Source- for non -bid purchases of $250,000 or more effective (June 21, 2018) to a single vendor or a single project, please attach the approval from the State. The approval needs to be requested from the State pAor to the start of the project. Revised on 11 t20120 17 Page 3 of 14 Agreement No. 6310 _F g, I Jpmgnt _ _a_ML, a) [J Equipment Inventory Listing (Print out & Excel File): Please include both the printout of the listing and the corresponding excel Me with your claim. The excel file is used to submit your claim with the scale and the printout as backup document far audits It there m no serial # for your equipment please assign a valid ID tag, or write 'Consurnable" (alit applies) or write WA, please do NOTieave the corresponding space blank. *1 Please refer to the instructions_ L2,kouio In Tab for completion procedures of f quipmentJ ave %LjN ... t_ _ Additionally, please enter the appropriate CBRNE Mission (Chemical, Biological, Radiological. Nuclear, or Explosive) in the column titled "Equipment Description & Quantity"- This only applies to vehicles with AEL # 12VE-00-MISS (Vehicle Specialized Mission:CBRNE), You need to inform us of any changes on the Items above '. This applies to each piece of equipment added in the Inventory Listing, Including when the Items are disposed and/or no longer useful. We will update the master inventory listing (per grant requirement) according to the Information you give us. Please make sure that you include all the attachments that are necessary io provide us with the requested information. For Training glaiMI:_ a) E] State Sole Source Approval: If you are claiming training related costs thru a Non -Competitive Bid or Sole Source training provider. regardless the purchased amount, please attach the State's approval (effective December 013, 2018). The approval needs to be requested from the State prior to the start of the project. b) [:] State -Sponsored Training Reporting Fornn (with the tracking request ft Please add th°s form along with the Training Request Form Training Officer (POC), which you completed at the website, to the clarni's backup documenla6an All the backup documentation submitted for the training claim needs to agree with the training period and the detail description on the Training Reporting Form and the line item of the Grant. Training request #'s must be obtained from the State prior to the start of the project. c) E] Receipts and paid invoices: please include the complete copy of the receipts and paid invoices with your clairri for iternized costs such as air plane tickets, hotel stays, instructors fees, workshop cost, facilities fees, consulting services, etc Additionally, you will need to include the documents requested in numeral 5 under Section C. d) E] Personnel List (Print out & Excel File): Please include both the printout of the ,isfng and she corresponding excel file with your claim. The excel file is used to submit your claim with the state and the printout as backup document for audits. e) [] Documents that certify completion oft training: please attach supporting documents that show the class name, dates of training, # of hours of the training class, printed name and signature of individual taking the class and approval signature from supervisor or trainer (attach the information for backfilled positions also). Examples of documents that certify completion of training are: Attendance sheets (signed by employee and instructor) Sign in sheets (same as above) v Signed training certificates Summary Listing of Charges: Please use the Training Summary Shoot form provided in this claim packet that clearly shows the breakdown of the tf ainAg charges per employee and that match the total claimed- This form. includes the following: employee name, assignment, job title, date, salary, hours claimed, regular rate, overtime rate, employee benefits rate, claim amount per employee, clear calculations of amount claimed per employee and total (equal to the amount claimed). Please ensure that the Training Summary Sheet is verifledlapproved by an authorized signatory, with printed name and title, and dated. g) EJ Backup for the Benefits Rate: If you are adding benefits to your claim, please make sure that you include the official calculation for the rate used, h) E] Timecards: Include a printout of the oorrespDnding timecards. Manuel timecards need to indicate the # of hours charged per day to the grant, supervisor's signature, employee name and signature. Automatic system generated timecards need to be approved and include the name of the employee and hours charged per day to the grant. i) E] Explanation of timekeeping codes: When the supporting documentation (timesheet, payroll register, etc,) includes timekeeping codes please provide a printout with the explanation of the usage as detailed as possible Revised on 1112012017 Page 4 of 14 Agreement No. 6310 FONIM J) Ej Payroll register: The payroll register needs to clearly support and explain the amount claimed per employee. It also needs to show the salary, hourly rate, employee benefils and overtime rate. k) [] Roster of backfilled positions. When you are claiming overtime for a backfilled position, please attach the backfilled roster to Your claim. The roster needs to include the name of the backfilling employees, a short description of duties performed, the corresponding employee whose duties were covered and the dates accordingly. Please make sure that the roster is signed and that you include documentation corresponding to the employee covered by the backfilling position. For P$annjO9_QAJME a) E] Deliverable (or final product): Please include with your claim the final product of the planning activity (deliverable) that was identified in the grant award. b) Signed Certificate of Completion: The certificate of completion can be an e-mail confirming that the planning activity was completed. c) Invoices: If your planning claim includes charges invoiced by vendors, please see requirements and documents you need to attach to your claim form under Section C (numeral 5 and numeral 6). d) E] Supporting Documentation for Personnel Cost: When your planning claim includes personnel cost, please see d) to 1) under Training Claim (supporting documents needed) and add to the documentation. pmz-;= a) P Proof of State Approval of After Action Report (AAR): In order for your AAR to be approved you have to submit it to the State using the ODP Portal (see link below), within 90 days after completion of the exercise. You need to notify the State when the AAR is uploaded so they can proceed with the approval process. b) E] Invoices: If your exercise claim includes charges invoiced by vendors please see requirements and documents you need to attach to your claim form under Section C (numeral 6 and numeral 6). c) E] Supporting Documentation for Personnel Cost: When your exercise claim includes personnel cost, please see d) to i) under Training Claim (supporting documents needed) and add to the documentation. Eo --b r SM njxpjjgn _C faim s : P leame s so ab 2ye . ).an J. cLqftd_e_r_gLO_r6Sq C I calms Page 5 of 14 Revised on 11/2012017 Agreement No. 6310 GRANT PROPERTY AND EQUIPMENT INVENTORY LISTING Grant Pvqert AEI. Destrwmi, of Property Serial a or SAFECOM Sasarce of Department V-dor Ineolce %OFFED Year Number No. Other ID 0 Consult Property (Tifle Holdut Name Numb" Date Cost partkipation (yes/No/NA) ISH51sor EMPG Grant N A 0-hed I Z/2019 Agreement No. 6310 EXHIBIT G Equipment Inventory Listing Procedures for Completion OBJECTIVE: To provide an equipment inventory listing that links the State Homeland Security Workbook, to the Equipment Ledger and to the Equipment Listing to simplify the tracking and accountability; and to eliminate duplication and confusion. Field Date Element Procedure. (1) Grant Name SHSP or EMPG (2) Sub -Recipient Name of your agency (3) Date of Report Date report completed (1) (4) Grant Year Grant Year of funds used to purchase equipment (5) Project # Project Number (from Grant Workbook Project Sheets) (7) AEL No Authorized Equip Listing No (from Grant Workbook) (8) Description Description of the equipment (9) Serial # or Other ID # Serial # or Other identification # used (10) Safecom consult Fill out either by Yes, No, or N/A (11) Source of Property Funding source, 1,e, SHSP, EMPG, etc. (12) Title Holder Name of agency (City/Department) (13) Vendor Name Name of the vendor (14) Invoice Number Invoice number (15) Acquisition Date Date equipment acquired (16) Acquisition Cost Cost of the individual equipment item (17) % of Fed Part Fed participation in the cost of equipment (18) Location Location of equipment (19) Use & Condition Use & condition (2) (20) Disposition data Date of disposition (21) Sale Price Sale price, If applicable, or N/A for not applicable The Equipment Inventory Listing must be completed in its entirety to meet the objective of the form. Note (1): This date should be the date the physical inventory of equipment was taken and the results reconciled with the equipment records (at least once every two years). (2) Indicate: N = New, D = Deployed, O = Out of Service, L = Lost & S = Stolen Distribution Copy maintained in sub -recipient file Copy forwarded to Shared Services Division Page 7of14 Agreement No. 6310 Approved lby �� vw','a Tiwd IY�'a-maa.d T.0 Agreement No. 6310 CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES) Approved by: Authorized Signature Na ^ —And Tile Date FMFW v1 09. 06/09 Agreement No. 6310 Approved by Authorized Signature Print Name and Title Date Agreement No. 6310 EXHIBIT G 8. Notes on Personnel Cost: Work performed under contract for a specific deliverable DOES NOT count against the personnel cap, however, Work performed under contract for an undefined period, such as for personnel costs supporting operational activities, including general planning, training or exercise activities DO count against the personnel cap; and Work performed by all non -contractor personnel, including for full- or part-time staff and operational overtime DO count against the personnel cap. n Vendor installation of a radio tower; ❑ Vendor training on new equipment purchased; ❑ Contractor hired to create an Emergency Operations Plan; i-i Contractor hired to provide deliveries of ICS 400; and ❑ Contractor hired to assist with planning, training, evaluating, and reporting the effectiveness of a specific exercise. The following a I', s would count towards the erson el ca u Contractor hired to be the State's WMD training instructor with no specific deliverables under contract; Contractor hired to facilitate unidentified number of exercises throughout the performance period; Contractor hired to be the part-time auditor of Homeland Security Grants throughout the year; and Contractor hired to be an intelligence analyst. Page 11 of 14 Agreement No. 6310 CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES) r�tat seal Project Employee Name Project / Deliverable Funding Discipline Solution Area Solution Area Sub Dates of Payroll Benef is Re its c1 Source Category Period for thi Pert gzrlvrjwplmwiw Agreement No. 6310 EXHIBIT H Work Order No. 9-25A Subreclplent Monitoring Instrument Subrecipient Monitoring Instrument PROJECT TITLE Los Angeles County State Homeland Security Program Monitoring Reports for Fiscal Year 2020-21 A. FINANCIAL REPORTING REQUIREMENTS Ob ective To determine that the Subrecipient implemented corrective action to address findings noted in its Single Audit that is related to the Homeland Security Grant. Verification Yes No Comment 1. Was a Single Audit completed for Grant Year 2018-19 and 2019-20? 2. If yes, did the Subrecipient forward a copy to the Homeland Security Grant Administrator (HSGA) by March 30yh of the year following the audit? 3. Did the Single Audit(s) identify findings related to the Homeland Security Grant? If yes, please continue. If no, please mark N/A and continue to Section B. 4. Did the Subrecipient develop a corrective action plan that addresses the finding(s)? S. Did the Subrecipient send a copy of a corrective action plan to the HSGA? 6. Did the Subrecipient implement the corrective action plan? Page 1 of 11 Agreement No. 6310 EXHIBIT H B. TRAINING Objective To determine that the Training expenditures were appropriately documented and that the activities aligned with the project' s goals and objectives. If the Training activities involved employees, determine if the Subrecipient appropriately documented the Training expenditures using employee timecards, sign -in sheets, and certificates of training. If the Training activities involved using consultants or contractors, determine if the Subrecipient followed the appropriate procurement procedures to hire the consultants or contractors. Use Worksheets 1 and 3 (See Attachment E — Subrecipient Monitoring Worksheets). Verification Yes No Comments 1. Did the Subrecipient receive funding for Training expenditures? If yes, then continue. If no, continue to next section. 2. Did the Subrecipient receive prior approval from the State either via email or other documentation and did it include the training course name and number? 3. If the Training expenditures relate to the use of employees, did the Subrecipient appropriately document the Training expenditures using employee timecards, sign -in sheets and certificates of training? 4. If Training expenditures relate to the use of consultants/contractors, did the Subrecipient follow proper procurement procedures to hire the consultants or contractors? 5. Did the Subrecipient accurately report the Training expenditures in their accounting records? 6. For Projects with overtime expenditures for Training: a, Did the Subrecipient maintain employee timecards to appropriately document the overtime expenditures? b. Did the Subrecipient accurately report the overtime expenditures in their accounting records? Page 2 of 11 Agreement No. 6310 EXHIBIT H 8. TRAINING (continued) Verification 7. For Projects with backfill expenditures for Training. a. Does the Subrecipient have documentation that the backfill expenditures were approved by the State? b. Did the Subrecipient appropriately document the backfill expenditures using employee timecards and sign -in sheets? c. Did the Subrecipient accurately report the expenditures in their accounting records? 8. Were employee timecards utilized in Training activities signed and dated by the employee and direct supervisor? 9. Were the Training expenditures consistent with the State approved grant award and/or post award modification(s)? 10. Ensure the Subrecipient corrected areas of noncompliance that remain outstanding and were reported as findings in prior Grant Year monitoring reports submitted by HSGA: a, If the Project prior Grant Year monitoring report finding was resolved, explain resolution, and indicate such in the current report as resolved. b. If the Project prior Grant Year report finding is not resolved, indicate why it has not been resolved and what the Subrecipient is doing to resolve the prior year finding and indicate such in the current report. Yes No comments Page 3 of 11 Agreement No. 6310 EXHIBIT H C. PLANNING Objective To determine that the Planning expenditures were appropriately documented and that the activities aligned with the project's goals and objectives. If the Planning activities involved employees, determine if the Subrecipient appropriately documented the Planning expenditures using employee timecards and sign -in sheets. If the Planning activities involved using consultants or contractors, determine if the Subrecipient followed the appropriate procurement policies. Use Worksheets 1 and 3 (See Attachment E —Subrecipient Monitoring Worksheets). Verification Yes No Comments 1. Did the Subrecipient receive funding for Planning expenditures? If yes, continue. If no, continue to next section. 2. Did the Subrecipient appropriately document the Planning expenditures providing copies of the support documentation that indicated the efforts made to produce the final product and a copy of the product produced? 3. If Planning expenditures relate to the use of employees, did the Subrecipient use employee timecards and sign -in sheets? 4. If Planning expenditures relate to the use of consultants/contractors, did the Subrecipient follow proper procurement procedures to hire the consultants or contractors? 5. Did the Subrecipient accurately report the Planning expenditures in their accounting records? 6. For Projects with overtime expenditures for Planning: a. Did the Subrecipient maintain employee timecards to appropriately document the overtime expenditures? Page 4 of 11 Agreement No. 6310 EXHIBIT H C. PLANNING (Continued) Verification Yes No Comments b. Did the Subrecipient accurately report the overtime expenditures in their accounting records? 7. For Projects with backfill expenditures for Planning: a.. Does the Subrecipient have documentation that the backfill expenditures were approved by the State? b. Did the Subrecipient appropriately document the backfill expenditures using employee timecards and sign -in sheets? c. Did the Subrecipient accurately report the backfill expenditures in their accounting records? 8. Were the employee timecards utilized in Planning activities signed and dated by the employee and direct supervisor? 9. Were the Planning expenditures consistent with the State approved grant award and/or post award modification(s)? 10. Ensure the Subrecipient corrected area of noncompliance that remain outstanding and were reported as findings in prior Grant Year monitoring reports submitted to HSGA: a. If the project prior Grant Year monitoring report finding was resolved, explain resolution, and indicate such in the current report as resolved. b. If the project prior Grant Year monitoring report finding is not resolved, indicate why it has not been resolved and what the Subrecipient is doing to resolve the prior year finding and indicate such in the current report. Page 5 of 11 Agreement No. 6310 EXHIBIT H Objective To determine that the project Equipment expenditures are supported by invoices and that a listing of the Equipment/property is maintained by the Subrecipient. To determine that the purchases are aligned with the project's goals and objectives. Use Worksheets 2 and 3 {See Attachment E — Subrecipient Monitoring Worksheets). Verification Yes No Comments 1. Did the Subrecipient receive funding for Equipment expenditures? If yes, continue. If no, continue to next section. 2. Did the Subrecipient maintain invoices to support the Equipment expenditures? 3. Did the Subrecipient follow proper procurement procedures to purchase the Equipment and were the items listed in the federal "Authorized Equipment List" and/or "Standardized Equipment List"? 4. Did the Subrecipient accurately report the Equipment expenditures in their accounting records? 5. Did the Subrecipient maintain an Equipment inventory that listed the following: a) Description of Equipment, b) Serial number or other identification number, c) AEL number, d) Fund/source/grant year, e) Title holder, f) 100 percent of federal participation. If no, then identify percentage, g) Acquisition date, h) Acquisition cost, i) Quantity, j) Equipment location, k) Use and condition of Equipment, 1) Disposal date and sale price of the Equipment 6. Did the Subrecipient conduct an inventory of Equipment purchased with Cal/OES grant funds at least once every two years? Page 6 of 11 Agreement No. 6310 EXHIBIT H D. EQUIPMENT (Continued) Verification Yes No Comments 7. Was the Equipment physically inspected to ensure: a. The Equipment existed and agreed to inventory listing? b. The Equipment worked and adequately trained staff are available to operate the Equipment? 8. Did the Subrecipient maintain Equipment in a secure location? 9. For property other than Equipment, i.e. supplies, did the Subrecipient have controls and accountability to safeguard and ensure that the items are used and solely for authorized purposes? 10. For Equipment disposal, if any: a. Was the disposition consistent with federal regulations? b. What is the status of the proceeds received from the disposal? 11. Did the Subrecipient have a policy for damaged, destroyed, lost or stolen Equipment including but not limited to informing the Cal/OES, steps to replace the Equipment and an investigative process? 12. Were the Equipment expenditures consistent with State approval grant award and/or post award modification(s)? 13. Ensure the Subrecipient corrected areas of noncompliance that remain outstanding and were reported as findings in prior Grant Year monitoring reports maintained by HSGA: a. If the project prior Grant Year monitoring report finding was resolved, explain resolution, and indicate such in the current report as resolved. b. If the project prior Grant Year monitoring report finding is not resolved, indicate why it has not been resolved and what the Subrecipient is doing to resolve the prior year finding and indicate such in the current report. Page 7 of 11 Agreement No. 6310 EXHIBIT H E. EXERCISE Objective To determine that the Exercise expenditures were appropriately documented and the activities align with project's goals and objectives. If the Exercise activities involved employees, determine if the Subrecipient appropriately documented the Exercise expenditures using timecards and sign -in sheets. If the Exercise activities involved using consultants or consultants, determine if the Subrecipient followed the appropriate procurement procedure. Use Worksheets 1 and 3 (See Attachment E — Subrecipient Monitoring Worksheets). Verification Yes No Comments 1. Did the Subrecipient receive funding for Exercise expenditures? If yes, continue. If no, continue to next section. 2. Did the Subrecipient receive prior approval from the State either via email or other documentation and did it include the Exercise course name and number? 3. If the Exercise expenditures relate to the use of employees, did the Subrecipient appropriately document the Exercise expenditures using employee timecards, sign -in sheets, and certificates for Exercise? 4. If the Exercise expenditures relate to the use of consultants/ contractors, did the Subrecipient follow proper procurement procedures to hire the consultants or contractors? 5. Did the Subrecipient accurately report the Exercise expenditures in their accounting records? 6_ For Projects with overtime expenditures for Exercise: a. Did the Subrecipient maintain employee timecards to appropriately document the overtime expenditures? b. Did the Subrecipient accurately report the overtime expenditures in their accounting records? c. Did the Subrecipient accurately report the backfill expenditures in their accounting records? 7. For Projects with backfill expenditures for Exercises a. Does the Subrecipient have documentation that the backfill expenditures were approved by the State? b. Did the Subrecipient appropriately document the backfill expenditures using employee timecards and sign -in sheets? Page 8 of 11 Agreement No. 6310 EXHIBIT H E. EXERCISE (Continued) Verification Yes No Comments 8. Were the employee timecards utilized in the Exercise activities signed and dated by the employee and direct supervisor? 9. Were the Exercise expenditures consistent with the State approved grant award and/or post award modifications? 10. Ensure the Subrecipient corrected areas of noncompliance that remain outstanding and were reported as findings in prior Grant Year monitoring reports: a. If the Project prior Grant Year monitoring report finding was resolved, explain resolution and indicate such in the current report as resolved. b. If the Project prior Grant Year monitoring report finding is not resolved, indicate why it has not been resolved and what the Subrecipient is doing to resolve the prior year finding and indicate such in the current report. Page 9 of 11 Agreement No. 6310 EXHIBIT H F. ORGANIZATION Objective To determine that the Organization expenditures were appropriately documented and that the activities align with the projects goals and objectives. If the Organization activities involved employees, determine if the Subrecipient appropriately documented the Organization expenditures using employee timecards and sign -in sheets. If the Organization activities involved using consultants or contractors, determine if the Subrecipient followed the appropriate procurement policies. Use Worksheets 1 and 3 (See Attachment E — Subrecipient Monitoring Worksheets), Verification Yes No Comments 1. Did the Subrecipient receive funding for Organization expenditures? If so, continue. If no, continue to next section. 2. If the Organization expenditures relate to the use of employees, did the Subrecipient document the expenditures using employee timecards, sign -in sheets, or with other support documentation that substantiated the expense? 3. If the Organization expenditures relate to the use of consultants or contractors, did the Subrecipient follow proper procurement procedures to hire the consultants or contractors? 4. Did the Subrecipient accurately report the Organization expenditures in their accounting records? 5. For Projects with overtime expenditures for Organization: a. Did the Subrecipient maintain employee timecards to appropriately document the overtime expenditures? b. Did the Subrecipient accurately report the overtime expenditures in their accounting records.? Page 10 of 11 Agreement No. 6310 EXHIBIT H F. ORGANIZATION (Continued) Verification, 6. For Projects with backfill expenditures for Organization: b. Does the Subrecipient have documentation that the backfill expenditures were approved by the State? c. Did the Subrecipient appropriately document the backfill expenditures using employee timecards and other payroll documentation? 7. Were employee timecards utilized in Organization activities signed and dated by the employee and direct supervisor? 8. Were the Organization expenditures consistent with the State approved grant award and/or post award modification(s)? 9. Ensure that the Subrecipient corrected areas of noncompliance that remain outstanding and were reported as findings in prior Grant Year monitoring reports maintained by HSGA: a. If the Project prior Grant Year monitoring report finding was resolved, explain resolution and indicate such in the current report as resolved. b. If the Project prior Grant Year monitoring report finding is not resolved, indicate why it has not been resolved and what the Subrecipient is doing to resolve the prior year finding and indicate such in the current report. Yes No Comments Page 11 of 11