2022-12-06 CC Agenda PacketAGENDA
EL SEGUNDO CITY COUNCIL
REGULAR MEETING
TUESDAY, DECEMBER 6, 2022
4:00 PM CLOSED SESSION
6:00 PM OPEN SESSION
CITY COUNCIL CHAMBER
350 MAIN STREET, EL SEGUNDO, CA 90245
Drew Boyles, Mayor
Chris Pimentel, Mayor Pro TernCarol Pirsztuk, Council Member
Scot Nicol, Council Member
Lance Giroux, Council Member
Tracy Weaver, City Clerk
Matthew Robinson, City Treasurer
Executive Team
Darrell George, City Manager
Barbara Voss, Deputy City Manager
Jaime Bermudez, Police Chief
Michael Allen, Community Development Dir.
Jose Calderon, IT Director
Aly Mancini, Recreation, Parks & Library Dir.
Mark Hensley, City Attorney
Joe Lillio, Chief Financial Officer
Deena Lee, Fire Chief
Rebecca Redyk, HR Director
Elias Sassoon, Public Works Dir.
MISSION STATEMENT:
"Provide a great place to live, work, and visit."
VISION STATEMENT:
"Be a global innovation leader where big ideas take off
while maintaining our unique small-town character."
1
Page 1 of 271
The City Council, with certain statutory exceptions, can only take action upon properly
posted and listed agenda items. Any writings or documents given to a majority of City
Council regarding any matter on this agenda that the City received after issuing the
agenda packet are available for public inspection in the City Clerk's Office during normal
business hours. Such documents may also be posted on the City's website at
www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the agenda, the public can only comment on City -related
business that is within the jurisdiction of the City Council and/or items listed on the
agenda during the Public Communications portions of the Meeting. Additionally,
members of the public can comment on any Public Hearing item on the agenda during
the Public Hearing portion of such item. The time limit for comments is five (5) minutes
per person.
Those wishing to address the City Council are requested to complete and submit to the
City Clerk a "Speaker Card" located at the Council Chamber entrance. You are not
required to provide personal information in order to speak, except to the extent
necessary for the City Clerk to call upon you, properly record your name in meeting
minutes and to provide contact information for later staff follow-up, if appropriate.
In compliance with the Americans with Disabilities Act, if you need special
assistance to participate in this meeting, please contact the City Clerk's Office at
310-524-2305. Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting.
2
Page 2 of 271
4:00 PM CLOSED SESSION — CALL TO ORDER / ROLL CALL
PUBLIC COMMUNICATION — (RELATED TO CITY BUSINESS ONLY — 5-MINUTE
LIMIT PER PERSON, 30-MINUTE LIMIT TOTAL) Individuals who have received value
of $50 or more to communicate to the City Council on behalf of another, and employees
speaking on behalf of their employer, must so identify themselves prior to addressing
City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow City Council to take
action on any item not on the agenda. City Council and/or City Manager will respond to
comments after Public Communications is closed.
SPECIAL ORDERS OF BUSINESS
RECESS INTO CLOSED SESSION: City Council may move into a closed session
pursuant to applicable law, including the Brown Act (Government Code Section
§54960, et seq.) for purposes of conferring with City's Real Property Negotiator; and/or
conferring with City Attorney on potential and/or existing litigation; and/or discussing
matters covered under Government Code Section §54957 (Personnel); and/or
conferring with City's Labor Negotiators.
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (GOV'T CODE
§54956.9(D)(1): -2- MATTER(S)
Bonfield (retired Battalion Chief) v. City of El Segundo, Workers
Compensation Claim No.:20-147561.
2. Donovan (retired Fire Chief) v. City of El Segundo, Workers Compensation
Claim No.:21-15595.
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d) (2) and (3):
-1- matter.
Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter.
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (GOV'T CODE §54957.6): -0-
MATTER(S)
Employee Organizations: Fire Fighters Association (FFA), Police Officers
Association (POA), and Supervisory Professional Employee Association (SPEA),
and Professional Support Services Employee Association (PSSEA).
Representative: Irma Moisa Rodriquez, Alex Volberding, Laura Kelty, City Manager,
Darrell George, and Human Resources Director, Rebecca Redyk.
6:00 PM — CONVENE OPEN SESSION — CALL TO ORDER / ROLL CALL
INVOCATION — Rabbi Dovid Lisbon, Jewish Community Center
3
Page 3 of 271
PLEDGE OF ALLEGIANCE — Council Member Nicol
SPECIAL PRESENTATIONS
1. Introduction of Area G Disaster Management Area Coordinator, Brandy
Villanueva
2. Candy Cane Lane Proclamation
3. 58th Annual Holiday Parade Proclamation
PUBLIC COMMUNICATIONS — (RELATED TO CITY BUSINESS ONLY — 5 MINUTE
LIMIT PER PERSON, 30 MINUTE LIMIT TOTAL) Individuals who have received value
of $50 or more to communicate to the City Council on behalf of another, and employees
speaking on behalf of their employer, must so identify themselves prior to addressing
the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of
$250. While all comments are welcome, the Brown Act does not allow Council to take
action on any item not on the agenda. The Council will respond to comments after
Public Communications is closed.
CITY MANAGER FOLLOW-UP COMMENTS — (Related to Public Communications)
Hyperion Water Reclamation Plant Update
A. PROCEDURAL MOTIONS
Read All Ordinances and Resolutions on the Agenda by Title Only
Recommendation -
Approval
B. CONSENT
4. City Council Meeting Minutes
Recommendation -
Approve Regular City Council meeting minutes of November 1, 2022,
Special City Council meeting minutes (CCB Interviews) of November 7,
2022 and Regular City Council meeting minutes of November 15, 2022.
5. Warrant Demand Register for October 24, 2022 through November 20, 2022
Recommendation -
Ratify payroll and employee benefit checks; checks released early due to
contracts or agreements; emergency disbursements and/or adjustments;
and, wire transfers.
2. Approve Warrant Demand Register numbers 9A, 9B, 10A, and 1013:
warrant numbers 3043032 through 3043397, and 9002700 through
9002727.
0
Page 4 of 271
3. Alternatively, discuss and take other action related to this item.
6. 2021 State Homeland Security Program Subrecipient Grant
Recommendation -
1. Authorize the acceptance of $450,000 in grant funds from the 2021 State
Homeland Security Program Subrecipient Grant Program.
2. Authorize the City Manager to sign an agreement with the County of Los
Angeles who will serve as the grant administrator for the grant.
3. Alternatively, discuss and take other action related to this item.
7. Additional Funding for the Purchase of Ten (10) Police Patrol Vehicles Due
to a Price Increase
Recommendation -
Approve additional funding for the purchase of ten (10) 2023 Ford
Explorer Police Interceptor vehicles using funds from Asset Forfeiture to
cover the unexpected price increase above the previously approved
purchase price.
2. Authorize the City Manager to execute agreements and other
documentation to effectuate the purchase.
3. Alternatively, discuss and take other action related to this item.
8. Pension Obligation 115 Trust Funding Plan Administration and Portfolio
Manaaement
Recommendation -
Adopt a Resolution authorizing the City Manager to execute agreements
to transfer administration and investment management services of the
City's Pension Stabilization Trust assets to Shuster Advisory Group, LLC
("Shuster"), transfer Trust assets to Charles Schwab Trust Bank
("Schwab") and name Alta Trust Company ("Alta") as the Directed
Trustee.
2. Authorize the trustee and discretionary advisory services to be assigned
to Alta Trust Company and Shuster Advisory Group, respectively.
3. Alternatively, discuss and take other action related to this item.
Page 5 of 271
9. Ordinance Extending the Short -Term Home Share Pilot Program to
December 31, 2023
Recommendation -
1. Waive second reading and adopt Ordinance to extend the Short -Term
Home Sharing Rental Pilot Program until December 31, 2023.
2. Alternatively, discuss and take other action related to this item.
C. PUBLIC HEARINGS
D. STAFF PRESENTATIONS
10. Adoption of the Citywide Salary Schedule with Revisions through
December 6, 2022
Recommendation -
1. Adopt a resolution amending the Citywide salary schedule with revisions
through December 6, 2022.
2. Adopt a resolution establishing the basic salary range for the Lifeguard
Trainee (part-time) and Communications Manager job classifications.
3. Alternatively, discuss and take other action related to this item.
11. Fiscal Year 2022-23 First Quarter Financial Review
Recommendation -
1. Receive and file FY 2022-23 first quarter financial review.
2. Alternatively, discuss and take other action related to this item.
E. COMMITTEES, COMMISSIONS AND BOARDS PRESENTATIONS
F. REPORTS - CITY CLERK
G. REPORTS - CITY TREASURER
12. Investment Portfolio Report for September 2022
Recommendation -
1. Receive and file the Investment Portfolio Report dated September 2022.
2. Alternatively, discuss and take other action related to this item.
0
Page 6 of 271
H. REPORTS - COUNCIL MEMBERS
COUNCIL MEMBER GIROUX
COUNCIL MEMBER NICOL
COUNCIL MEMBER PIRSZTUK
MAYOR PRO TEM PIMENTEL
MAYOR BOYLES
I. REPORTS - CITY ATTORNEY
J. REPORTS/FOLLOW-UP - CITY MANAGER
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and/or conferring with the City
Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957 (Personnel), and/or conferring with the City's Labor
Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
MEMORIALS
ADJOURNMENT
POSTED:
DATE: December 1, 2022
TIME: 10:00 AM
BY: Tracy Weaver
7
Page 7 of 271
rortamatt"011
Citp of (9I �begunbo, California
WHEREAS, Great and wonderful events are many times the inspiration of one person, like Ken Bailey,
whose simple idea that a decorated tree be placed at the end of the cul-de-sac on the 1200
Block of East Acacia Avenue in celebration of a neighborhood Christmas in 1949, is 73 years
later an annual holiday tradition in El Segundo, worthy of national media coverage, and
known as Candy Cane Lane; and
WHEREAS, Candy Cane Lane features Santa Claus arriving on top of a horn -blowing El Segundo Fire
Engine to light the beautifully decorated homes on Candy Cane Lane. Unfortunately, this
year Santa will immediately be returning to the North Pole after he lights up the lane due to
COV1D 19 safety protocols.
WHEREAS, Homes, yards and trees are brightly decorated while property owners dress up their homes
for all the oohs and aahs and the tradition of Candy Cane Lane. A few good merry men of
Candy Cane Lane, have given their merry Ho, Ho, Ho's, year after year, in the Santa suit
donated by Chevron. A big thanks to Spring Cleaners for generously making sure Santa's
suit is sparkling for the season. The El Segundo Police Department, the El Segundo
Volunteer Program and the El Segundo Recreational Park Department Heads who make
sure the crowds maneuver down the Lane in a safe and orderly fashion; and
WHEREAS, Least we forget, we herein list the names of the folks that are synonymous with Candy Cane
Lane: Eyres, Klingamans, Stocks, Esdin & Saleh, McEwan, Lees, Moores, Turnbulls,
McCulloughs, de Lambertye, Guidone, Laughlin & Barre, Mitchells, Gans, Hudspeths, Harts,
Doukakis's, Brunnenkants, Phillips, Stosser & Szeto, Rogers, Kehls, Wongs, Schlendering,
Wisiniakowski, Armacost & Hoggs.
NOW, THEREFORE, on this 6`l' day of December 2022, the Mayor and Members of the City Council of
the City of El Segundo, California, proclaim the 1200 Block of East Acacia Avenue as CANDY CANE
LANE from December 10, 2022 at 7:00 p.m., through December 23, 2022 and invite the young and young
at heart to experience the wonders of this El Segundo holiday tradition.
Mayor Drew Boyfes
mayor (Pro gem Chris Pimentef Council ember CarofBirsztuk
Councif ,Member Scot Xicof Councif3lember fiance Girou,�
Page 8 of 271
rortamatt"011
Citp of (Er *egunbo, California
WHEREAS, The E1 Segundo Chamber of Commerce has given E1
Segundo the Annual Holiday Parade for the past 58 years, a
tradition which both celebrates El Segundo and calls forth
the Holiday Season; and
WHEREAS, The parade, to be held Sunday, December 11, 2022 from
1:00 p.m. to 3:00 p.m., with a theme of A Groovy Holiday,
will assemble on the corner of Imperial Avenue and Main,
and continue down Main Street, disbanding at E1 Segundo
Boulevard; and
WHEREAS, The parade will start with the Grand Marshall, end with the
traditional Grand Finale - the Chevron Fire Truck, bringing
Santa Claus through downtown El Segundo, and in
between, the crowds will be treated to a few surprises.
NOW, THEREFORE, the Mayor and Members of the City Council of the
City of El Segundo, California, do hereby proclaim Sunday, December 11,
2022, as the 58th Annual E1 Segundo Holiday Parade, and invite the
community to all the traditional El Segundo holiday events and wish the
Chamber of Commerce many more years of marching down Main Street.
9Vtayor Drew Boyles
Mayor (Fro gem Chris Timentel CounciCMem6er CarofTirsvuk
CounciC96m6erScot Nwof CounciC96m6erLance CfirowC
Page 9 of 271
MEETING MINUTES OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, NOVEMBER 1, 2022
CLOSED SESSION — Mayor Boyles called to order at 4.00 PM.
ROLL CALL
Mayor Boyles -
Present
Mayor Pro Tern Pimentel -
Present
Council Member Pirsztuk -
Present
Council Member Nicol -
Present
Council Member Giroux -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5-minute limit per
person, 30-minute limit total) None
SPECIAL ORDER OF BUSINESS:
1. Appoint Laura Kalty to the City's Labor Negotiations Team for the Fire Fighters'
Association Negotiations
MOTION by Council Member Pirsztuk, SECONDED by Council Member Nicol
appointing Laura Kalty to the City's Labor Negotiation Team for the Fire Fighters'
Association. MOTION PASSED BY UNANIMOUS VOTE. 5/0
2. Appoint Alex Volberding to the City's Labor Negotiations Team for Police
Services Employees Association and Professional Services Employee
Association
MOTION by Council Member Giroux, SECONDED by Mayor Pro Tern Pimentel
appointing Alex Volberding to the City's Labor Negotiations Team for Police Services
Employees Association and Professional Services Employee Association. MOTION
PASSED BY UNANIMOUS VOTE. 5/0
Mayor Boyles announced that Council would be meeting in closed session pursuant to
the items listed on the Agenda.
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (GOV'T CODE
§54956.9(D)(1): -1- MATTER(S)
Breck Slover (Retired Fire Fighter) v. City of El Segundo, Workers Compensation
Appeals Board Case No. ADJ12808178
CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION
Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter
EL SEGUNDO CITY COUNCIL MEETING MINUTES
NOVEMBER 1, 2022
PAGE 1
Page 10 of 271
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (GOV'T CODE §54957.6): -4-
MATTER(S)
Employee Organizations: Fire Fighters' Association (FFA), Police Officers'
Association (POA), Supervisory Professional Employee Association (SPEA), and
Professional Support Services Employee Association (PSSEA).
Agency Designated Representative: Irma Moisa Rodriquez, City Manager,
Darrell George, and Human Resources Director, Rebecca Redyk
Recessed at 5:50 PM
OPEN SESSION — Mayor Boyles called to order at 6:00 PM
Mayor Boyles -
Present
Mayor Pro Tern Pimentel -
Present
Council Member Pirsztuk -
Present
Council Member Nicol -
Present
Council Member Giroux -
Present
INVOCATION — Father Alexei Smith, St. Andrew Russian Catholic Church
PLEDGE OF ALLEGIANCE — Council Member Pirsztuk
SPECIAL PRESENTATIONS:
3. Proclamation read by Mayor Pro Tern Pimentel, proclaiming November 14, 2022
through December 16, 2022 as the Spark of Love Toy Drive was presented to
Battalion Chief Snow.
4. Commendation read by Council Member Nicol recognized El Segundo residents
for their outstanding efforts addressing the community impact of Hyperion. Corrie
Zupo accepted on behalf of the residents.
5. Proclamation read by Council Member Pirsztuk, proclaiming November 2022 as
Family Court Awareness Month.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5-minute limit per
person, 30-minute limit total)
Julie Holop, resident, commented on item #D13, and the need for teen space for those
12 years and older.
Steve Wood, resident, thanked the City for making El Segundo the official home of
Lacrosse in the West and asked Council to reappoint him to the DEI committee.
Mona Eisman, resident, commented on the Home Share pilot program.
Samantha Lee, resident, commented on the browning out of Engine 32.
EL SEGUNDO CITY COUNCIL MEETING MINUTES
NOVEMBER 1, 2022
PAGE 2
Page 11 of 271
CITY MANAGER FOLLOW-UP COMMENTS:
Mentioned the Home Share Pilot Program discussion will be on the November 15, 2022
agenda. Also stated, that Engine 32 will be at a Station and able to deploy if needed for
an emergency.
Gave an update on the Hyperion Water Reclamation Plant.
A. Read all Ordinances and Resolutions on the Agenda by Title Only.
MOTION by Council Member Giroux, SECONDED by Council Member Nicol to read all
ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOTE. 5/0
C. PUBLIC HEARINGS: (Moved forward on the agenda due to time)
Mayor Pro Tern Pimentel recused himself due to possible conflict of interest with his
employer.
12. Resolution Approving the Vacation of Hornet Way Street from Imperial Highway
to 118t" Street
(Fiscal Impact: None)
Mayor Boyles stated this was time and place for a Public Hearing regarding a resolution
approving the vacation of Hornet Way Street from Imperial Highway to 118t" Street.
Clerk Weaver stated that proper notice had been given in a timely manner and that no
written communication had been received in the City Clerk's office.
Elias Sassoon, Public Works Director, Mike Tutelian and Mike Racine with Hackman
Capital Partners reported and answered questions regarding the item.
Public Input:
Mike Racine, Executive Vice President, Hackman Capital Partners, commented on the
item.
MOTION by Council Member Pirsztuk, SECONDED by Council Member Giroux to close
the public hearing. MOTION PASSED BY UNANIMOUS VOTE. 5/0
Council Discussion
Mark Hensley, City Attorney read by title only:
RESOLUTION NO. 5372
A RESOLUTION ORDERING THE VACATION OF HORNET WAY
PURSUANT TO STREETS AND HIGHWAY CODE SECTION
8300 ET SEQ. AND RESERVING CERTAIN UTILITY EASEMENTS.
EL SEGUNDO CITY COUNCIL MEETING MINUTES
NOVEMBER 1, 2022
PAGE 3
Page 12 of 271
MOTION by Council Member Nicol, SECONDED by Council Member Pirsztuk
approving Resolution No. 5372. MOTION PASSED BY UNANIMOUS VOTE. 4/0
Mayor Pro Tern Pimentel returned to the dais.
B. CONSENT:
6. Approve regular City Council meeting minutes of October 18, 2022.
(Fiscal Impact: None)
7. Approve warrants demand register for October 3, 2022 through October 16,
numbers 7B and 8A, warrant numbers 3042706 through 3042922 and 9002665
through 9002697. Ratify Payroll and employee benefit Checks; Checks released
early due to contracts or agreement; Emergency disbursements and/or
adjustments; and, Wire transfers.
(Fiscal Impact: $4,772,296.22 ($1,102,088.65 in check warrants and
$3,670,207.57 in wire warrants))
8. Authorize the City Manager to execute Contract Amendment No. 2772B with
Wittman Enterprises, LLC to expand the scope of services and increase the total
contract amount to $80,000.
(Fiscal Impact: $80,000 included in FY 2022-23 Budget)
9. Authorize the City Manager to execute Contract Amendment No. 5841A with
DownSteam, Inc. for an additional $169,605.23 for on -call pump station repair
services.
(Fiscal Impact: $300,000 included in FY 2022-23 Budget)
10. Authorize the City Manager to execute Standard Public Works Contract
Amendment No. 6212A with Union Construction Company for $133,464.20 for a
fire alarm system in City Hall and authorize an additional $10,000 as contingency
funds for potential unforeseen conditions. (Project No. PW 21-11)
(Fiscal Impact: $937,989.20 ($143,464.20 in FY 2022-23 & $794,545 from FY
2021-22)
11. Approve Agreement Amendment No. 5219B with Van Lingen Towing to extend
the term for two years (with an option to extend for an additional two years) to
provide towing and storage services and waiver bidding requirements pursuant to
El Segundo Municipal Code§ 1-7-9(A).
(Fiscal Impact: Approximately $17,500 in annual revenue)
MOTION by Council Member Giroux, SECONDED by Council Member Pirsztuk
approving Consent Agenda items 6, 7, 8, 9, 10, and 11. MOTION PASSED BY
UNANIMOUS VOTE. 5/0
D. STAFF PRESENTATIONS:
EL SEGUNDO CITY COUNCIL MEETING MINUTES
NOVEMBER 1, 2022
PAGE 4
Page 13 of 271
13. Phase One Improvements of Recreation Park
(Fiscal Impact: The estimated cost to implement all of the proposed Phase One
improvements is $5,000,000-$8,000,000. The adopted FY 2022-2023 Capital
Improvement Program includes a $1,000,000 reserve for Recreation Park
projects to be determined. In addition, there is $750,000 in carryover
appropriations for the Teen Center, Skate Park, and Basketball Court
improvements. The City also has allocated approximately $500,000 in Measure
A funds that expire in 2024 to be utilized for park improvements. Final funding will
be determined and presented to Council following development a master plan of
improvements based on Council direction)
Aly Mancini, Recreation, Parks and Library Director gave a presentation and answered
Council's questions.
Council Discussion — The following is part of the discussion that occurred;
• Project 1A — Renovation of the Teen Plaza including: Teen Center, Basketball
Court and Skatepark is first priority
• Include design fees in overall budget
• Hire a project manager to oversee project
• Factors to consider; functionality, utilization, cost, and timeline
• Irrigation; establish timeline with field schedules
• Round table with staff to understand priorities, usage, needs and timelines
14. Fire Department Automatic and Mutual Aid Report
(Fiscal Impact: Through the local reciprocal mutual aid agreements, each agency
is responsible for their own costs. When the El Segundo Fire Department
("ESFD") responds to a mutual aid request in the state as part of a strike team,
the City is reimbursed by the agency having jurisdiction for overtime and
apparatus costs, plus a ten percent administrative fee.)
Deena Lee, Fire Chief gave a presentation and answered Council's questions.
David Stone, Region 1 Coordinator reported on the item.
Council Discussion
Council consensus to receive and file the report.
15. Ordinance Amending El Segundo Municipal Code Title 13 to Adopt by
Reference, with Certain Local Amendments, Parts 2, 2.5, 3, 4, 5, 6, 8, 9, 10, and
11 the 2022 California Building Standards Code; the 2021 International Property
Maintenance and Swimming Pool and Spa Codes; and the 2021 Uniform Solar,
Hydronics, and Geothermal Code
(Fiscal Impact: $25,000 for contract services with JAS Pacific, included in the
Adopted FY 22-23 Budget)
EL SEGUNDO CITY COUNCIL MEETING MINUTES
NOVEMBER 1, 2022
PAGE 5
Page 14 of 271
Siavosh Poursabahian, PE, SE, ECE I Building Official and Nicole Pesqueira, Fire
Marshal gave a presentation and answered Council's questions.
Raj Patel, President of JAS Pacific, consultant for the City, was available to answer
questions.
Council Discussion
Mark Hensley, City Attorney, read by title only;
ORDINANCE NO. 1641
AN ORDINANCE ADOPTING THE 2022 EDITION OF THE CALIFORNIA BUILDING
CODE, 2022 CALIFORNIA RESIDENTIAL CODE, 2022 CALIFORNIA ELECTRICAL
CODE, 2022 MECHANICAL CODE, 2022 CALIFORNIA PLUMBING CODE, 2022
CALIFORNIA ENERGY CODE, 2022 CALIFORNIA FIRE CODE, 2022 CALIFORNIA
HISTORICAL BUILDING CODE, 2022 CALIFORNIA EXISTING BUILDING CODE,
2022 CALIFORNIA GREEN BUILDING STANDARDS CODE, 2021 INTERNATIONAL
SWIMMING POOL AND SPA CODE, 2021 INTERNATIONAL PROPERTY
MAINTENANCE CODE, 2021 SOLAR, HYDRONIC, AND GEOTHERMAL CODE,
WITH CERTAIN APPENDICES AND AMENDMENTS AND AMENDING THE EL
SEGUNDO MUNICIPAL CODE TO REFLECT SUCH ADOPTION.
Council Member Pirsztuk introduced the Ordinance.
Mark Hensley, City Attorney read by title only;
RESOLUTION NO. 5373
A RESOLUTION MAKING EXPRESS FINDINGS AND DETERMINATIONS
SUPPORTING CITY MODIFICATIONS TO THE CALIFORNIA BUILDING
STANDARDS CODE BECAUSE OF LOCAL CLIMATIC, GEOLOGICAL OR
TOPOGRAPHICAL CONDITIONS
MOTION by Mayor Pro Tern Pimentel, SECONDED by Council Member Nicol adopting
Resolution No. 5373. MOTION PASSED BY UNANIMOUS VOTE. 5/0
Public Hearing is scheduled for November 15, 2022 for the second reading and
adoption of the Ordinance.
E. COMMITTEES, COMISSIONS AND BOARDS PRESENTATIONS: None
EL SEGUNDO CITY COUNCIL MEETING MINUTES
NOVEMBER 1, 2022
PAGE 6
Page 15 of 271
F. REPORTS — CITY CLERK — Announced Ballot Box is open and the County is
collecting ballots daily, and the Teen Center Vote Center will open Saturday,
November 5t" and will be open from 10:00 am — 7:00 pm through November 7t"
and Election Day, November 8t" will be open from 7:00 am — 8.00 pm. Mentioned
there are 5 candidates vying for 2 open seats on the Council and along with
voting for Council Members, the public will be voting on 3 measures; Measure
BT, Measure Y and Measure W.
G. REPORTS — CITY TREASURER — Not present
H. REPORTS — COUNCIL MEMBERS
Council Member Giroux — Mentioned the 2nd round in CIF for Boy's Water Polo
will take place in Costa Mesa on Thursday, November 3, 2022. Wished good luck
to the team.
Council Member Nicol — Mentioned he was happy to see the Halloween crowds
back, sign that we are moving on from the pandemic. Thanked the town for
embracing the holiday.
Council Member Pirsztuk — Thanked Public Works and Elias Sassoon, Director,
for lighting the Water Tower for Halloween and other holidays, thanked the Police
Department for their spirit (a skeleton was riding shot gun in a patrol car on
Halloween Eve!) and thanked the Parks Department for a successful Halloween
Frolic.
Mayor Pro Tern Pimentel — Attended the Sanitation District meeting and gave an
update, will participate in Co -Mobility panel, and met with the Governor's Special
Advisor on Infrastructure with regards to the Infrastructure and Jobs Act and
discussed regional projects.
Mayor Boyles — Attended the SBCOG meeting, toured a new company today,
Morpheus Space, mentioned Darrell George attended a US Climate Association
meeting, had a call with the head of LA Airforce Partnerships regarding building
partnerships with City's and will work with Colonel Walsh in setting a long lasting
legacy and met with Holly Mitchell's staff regarding a program to assist
disadvantaged youth learn to swim, surf and row.
REPORTS — CITY ATTORNEY — No report
J. REPORTS/FOLLOW-UP — CITY MANAGER — No report
MEMORIALS — None
Adjourned at 9:03 PM
Tracy Weaver, City Clerk
EL SEGUNDO CITY COUNCIL MEETING MINUTES
NOVEMBER 1, 2022
PAGE 7
Page 16 of 271
SPECIAL MEETING MINUTES OF THE EL SEGUNDO CITY COUNCIL
MONDAY, NOVEMBER 7, 2022 — 3.00 PM
CALL TO ORDER- Mayor Boyles Pimentel at 3:00 PM
ROLL CALL
Mayor Boyles -
Present
Mayor Pro Tern Pimentel -
Present via teleconferencing at 3:04 PM
Council Member Pirsztuk -
Present
Council Member Nicol -
Present
Council Member Giroux -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5-minute limit per
person, 30-minute limit total) None
SPECIAL ORDER OF BUSINESS:
Conduct Environmental Committee and Capital Improvement Project Advisory
Committee (CIPAC) Interviews
Council conducted interviews and Council consensus appointed the following to the
Environmental Committee; Dennis Falk, Tracey Miller-Zarneke and Shannon O'Toole to
full terms expiring October 31, 2025 and Kevin Butler and Kevin Atmore to partial terms
expiring October 31, 2024 and appointed the following to the Capital Improvement
Project Advisory Committee (CIPAC); Jerome Scott and Eric Kari to full terms expiring
October 31, 2025, Mike Rotolo and Leif Johnson to partial terms expiring October 31,
2024 and Conni Pallino to a partial term expiring October 31, 2023.
Council will announce the appointments at the 6:00 PM, November 15, 2022 regular
City Council meeting.
ADJOURNMENT at 5: 13 PM
Tracy Weaver, City Clerk
EL SEGUNDO CITY COUNCIL SPECIAL MEETING MINUTES
MONDAY, NOVEMBER 7, 2022
PAGE 1
Page 17 of 271
MEETING MINUTES OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, NOVEMBER 15, 2022
CLOSED SESSION — Mayor Pro Tern Pimentel called to order at 4.00 PM.
ROLL CALL
Mayor Boyles -
Present via teleconferencing
Mayor Pro Tern Pimentel -
Present
Council Member Pirsztuk -
Present
Council Member Nicol -
Present
Council Member Giroux -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5-minute limit per
person, 30-minute limit total) None
SPECIAL ORDER OF BUSINESS:
Mayor Pro Tern Pimentel announced that Council would be meeting in closed session
pursuant to the items listed on the Agenda.
CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION
Initiation of litigation pursuant to Government Code §54956.9(c): -2- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (GOV'T CODE §54957.6): -4-
MATTER(S)
Employee Organizations: Police Officers' Association (POA)
Agency Designated Representative: Irma Moisa Rodriquez, City Manager,
Darrell George, and Human Resources Director, Rebecca Redyk
Recessed at 5:50 PM
OPEN SESSION — Mayor Pro Tern Pimentel called to order at 6:05 PM
ROLL CALL
Mayor Boyles -
Present via teleconferencing
Mayor Pro Tern Pimentel -
Present
Council Member Pirsztuk -
Present
Council Member Nicol -
Present
Council Member Giroux -
Present
INVOCATION — Pastor Rob McKenna, The Bridge Church
PLEDGE OF ALLEGIANCE — Council Member Giroux
EL SEGUNDO CITY COUNCIL MEETING MINUTES
NOVEMBER 15, 2022
PAGE 1
Page 18 of 271
SPECIAL PRESENTATIONS:
1. Proclamation read by Council Member Nicol proclaiming November 13 — 19,
2022 as "United Against Hate Week. Avery Smith, DEI Committee member
accepted the Proclamation.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5-minute limit per
person, 30-minute limit total) None
CITY MANAGER FOLLOW-UP COMMENTS:
A. Read all Ordinances and Resolutions on the Agenda by Title Only.
MOTION by Council Member Giroux, SECONDED by Council Member Nicol to read all
ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
B. CONSENT:
2. Approve warrants demand register for October 17, 2022 through October 23,
2022 numbers 8B, warrant numbers 3042923 through 3043031 and 9002698
through 9002699. Ratify Payroll and employee benefit Checks; Checks released
early due to contracts or agreement; Emergency disbursements and/or
adjustments; and, Wire transfers.
(Fiscal Impact: $1,085,684.37 ($446,254.00 in check warrants and $639,430.37
in wire warrants))
3. Accept the Fire Stations 1 and 2 Floor Replacement by Floor Covering Unlimited,
Inc. as complete, authorize the City Clerk to file a Notice of Completion with the
County Recorder's Office and authorize an increase in the construction
contingencies by $5,949 from $6,321 to $12,270. (Project No. PW 22-03)
(Fiscal Impact: Included in the FY 2021-22 Budget and FY2022-23 Budget, the
project cost is $90,949 in Fire Dept. Development Fees)
4. Authorize the City Manager to execute Standard Public Works Contract No. 6535
with Downstream Services, Inc. in the amount of $249,378.00 for the Imperial
Sewer Flume and Sand Hill Flume Rehabilitation, with an additional $35,622.00
contingency fund for potential unforeseen conditions and associated work.
(Project No. PW 22-16)
(Fiscal Impact: $285,000 included in FY 2022-23 Budget)
5. Adopt Resolution No. 5374 to continue the City's utilization of relaxed
teleconferencing requirements under the Brown Act.
(Fiscal Impact: None)
MOTION by Council Member Nicol, SECONDED by Mayor Pro Tern Pimentel approving
Consent Agenda items 2, 3, 4, and 5. MOTION PASSED BY UNANIMOUS VOICE
VOTE. 5/0
EL SEGUNDO CITY COUNCIL MEETING MINUTES
NOVEMBER 15, 2022
PAGE 2
Page 19 of 271
C. PUBLIC HEARINGS:
6. Adoption of the Revised 2021-2029 Housing Element
(Fiscal Impact: There is no direct fiscal impact associated with the adoption of the
2021-2029 Housing Element. The adoption of the Housing Element includes
several programs and policies to be implemented between 2021 and 2029.
Implementation of these policies and programs would require staff time or the
procurement of professional services. Any costs associated with the
implementation of these programs and policies would be incorporated into the
City's operational budget each year for City Council consideration and approval)
Mayor Pro Tern Pimentel stated this was time and place for a Public Hearing regarding
adopting a resolution the Revised 2021-2029 Housing Element (6t" Cycle).
Clerk Weaver stated that proper notice had been given in a timely manner and that no
written communication had been received in the City Clerk's office.
Michael Allen, AICP, Community Development Director introduced the item.
Veronica Tam, AICP, with Veronica Tam and Associates, Inc. gave a presentation and
answered Council's questions regarding the item.
Public Input: None
MOTION by Council Member Pirsztuk, SECONDED by Council Member Giroux to close
the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Council Discussion
Mark Hensley, City Attorney read by title only:
RESOLUTION NO. 5375
A RESOLUTION OF THE CITY COUNCIL APPROVING
ENVIRONMENTAL ASSESSMENT NO. EA-1271 AND ADOPTING
GENERAL PLAN AMENDMENT NO. 19-04 (2021-2029 HOUSING
ELEMENT) TO AMEND THE HOUSING ELEMENT OF THE EL
SEGUNDO GENERAL PLAN.
MOTION by Council Member Giroux, SECONDED by Council Member Nicol, adopting
Resolution No. 5375. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
EL SEGUNDO CITY COUNCIL MEETING MINUTES
NOVEMBER 15, 2022
PAGE 3
Page 20 of 271
7. Ordinance Amending El Segundo Municipal Code Title 13 to Adopt by
Reference, with Certain Local Amendments, Parts 2, 2.5, 3, 4, 5, 6, 8, 9, 10, and
11 of the 2022 California Building Standards Code; the 2021 International
Property Maintenance and Swimming Pool and Spa Codes; and the 2021
Uniform Solar, Hydronics, and Geothermal Code and Resolution Justifying Local
Amendments
(Fiscal Impact: $25,000 included in the FY 22-23 Budget)
Mayor Pro Tern Pimentel stated this was the time and place for a Public Hearing to
consider an ordinance to amend El Segundo Municipal Code Title 13 to adopt by
reference, with certain local amendments, Parts 2, 2.5, 3, 4, 5, 6, 8, 9, 10, and 11 of the
2022 California Building Standards Code; the 2021 International Property Maintenance
and Swimming Pool and Spa Codes; and the 2021 Uniform Solar, Hydronics, and
Geothermal Code.
Clerk Weaver stated that proper notice had been given in a timely manner and that no
written communication had been received in the City Clerk's office.
Michael Allen, AICP, Community Development Director introduced and reported on the
item.
Nicole Pesqueira, Fire Marshal and Siavosh Poursabahian were available to answer
questions.
Public Input: None
MOTION by Council Member Nicol, SECONDED by Council Member Giroux to close
the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Council Discussion
Mark Hensley, City Attorney read by title only:
ORDINANCE NO. 1641
AN ORDINANCE ADOPTING THE 2022 EDITION OF THE CALIFORNIA BUILDING
CODE, 2022 CALIFORNIA RESIDENTIAL CODE, 2022 CALIFORNIA ELECTRICAL
CODE, 2022 MECHANICAL CODE, 2022 CALIFORNIA PLUMBING CODE, 2022
CALIFORNIA ENERGY CODE, 2022 CALIFORNIA FIRE CODE, 2022 CALIFORNIA
HISTORICAL BUILDING CODE, 2022 CALIFORNIA EXISTING BUILDING CODE,
2022 CALIFORNIA GREEN BUILDING STANDARDS CODE, 2021 INTERNATIONAL
SWIMMING POOL AND SPA CODE, 2021 INTERNATIONAL PROPERTY
MAINTENANCE CODE, 2021 SOLAR, HYDRONIC, AND GEOTHERMAL CODE,
WITH CERTAIN APPENDICES AND AMENDMENTS AND AMENDING THE EL
SEGUNDO MUNICIPAL CODE TO REFLECT SUCH ADOPTION.
MOTION by Council Member Giroux, SECONDED by Council Member Nicol, adopting
Ordinance No. 1641. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
EL SEGUNDO CITY COUNCIL MEETING MINUTES
NOVEMBER 15, 2022
PAGE 4
Page 21 of 271
8. Ordinance to Permanently Allow and Regulate Short -Term Home Sharing
(Fiscal Impact: Since implementation of the Home Share Pilot Program, a total of
$7,546.25 has been collected from permit and licensing fees, and approximately
$25,000 has been collected from Transient Occupancy Tax (TOT). Finance staff
anticipates that by the end of the pilot program, the City will have received a total
of $52,628.23 from permit fees, licensing fees and TOT between October 1, 2021
and December 31, 2022. Ongoing enforcement and management of home
sharing is absorbed by the annual operating budget for Community Development
and Finance Departments.
Mayor Pro Tern Pimentel stated this was the time and place for a Public Hearing to
waive first reading and introduce an ordinance for Environmental Assessment No. 1180
and Zone Text Amendment No. 22-01 amending Title 4, Chapter 16 (Home Sharing
Permit) and Title 15 (Zoning Regulations) of the El Segundo Municipal Code to find the
ordinance is exempt from further environmental review pursuant to 14 California Code
of Regulations § 15306 and permanently allow short-term home sharing rentals in the
City's residential zones through a Short-term Home Sharing Permit.
Clerk Weaver stated that proper notice had been given in a timely manner and that
written communication had been received in the City Clerk's office.
Michael Allen, AICP, Community Development Director introduced the item.
Eduardo Schonborn, Planning Manager gave a presentation.
Public Input:
Mona Eisman, resident, commented on the Short-term Home Sharing pilot program.
Jeff Schuh, resident, stated not in favor of whole house sharing.
MOTION by Council Member Pirsztuk, SECONDED by Council Member Giroux to close
the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Council Discussion
Council continued the meeting while the City Attorney and the Community Development
department
The following edits were made to the Ordinance;
Section 4
Add: "C. The Council has determined that it is necessary to continue the short-term
home sharing pilot and temporary program for another twelve months for purpose of
gathering additional information regarding the impacts of the program and to study the
appropriate methods and penalties for individuals engaging in unlawful short term rental
activities in the residential areas to the City."
Section 5
Put deleted language back in the ordinance.
EL SEGUNDO CITY COUNCIL MEETING MINUTES
NOVEMBER 15, 2022
PAGE 5
Page 22 of 271
Section 6
Add: "A. The permits issued pursuant to 4-16-4 shall expire on December 31, 2023,
unless they are terminated earlier pursuant to 4-16-11 or for any failure to comply with
applicable laws and regulations." and re -letter Section A. to Section B.
Section 7
Put deleted language back in but take out the language "or 15 months after it starts" and
replace with "December 31, 2023."
Sections 10.J, 1.1 D, and 12.H
Insert the following language at the end of these sections: "This subsection will
automatically sunset on December 31. 2023."
Mark Hensley, City Attorney read by title only as amended:
ORDINANCE NO. 1642
AN ORDINANCE OF THE CITY OF EL SEGUNDO AMENDING TITLE 4 CHAPTER 16
(HOME SHARING PERMIT) AND TITLE 15 (ZONING REGULATIONS) OF THE EL
SEGUNDO MUNICIPAL CODE TO EXTEND SHORT-TERM HOME SHARING
RENTALS PILOT PROGRAM IN THE CITY'S RESIDENTIAL ZONES THROUGH A
SHORT-TERM HOME SHARING PERMIT.
Council Member Pirsztuk introduced the Ordinance as amended.
Possible adoption of the Ordinance is scheduled for the regular City Council meeting on
December 6, 2022.
D. STAFF PRESENTATIONS:
9. Amendment to City Contributions for CalPERS Medical Premiums
(Fiscal Impact: Funding for action related to the previously approved El Segundo
City Employees' Association ("CEA") Memorandum of Understanding ("MOU") for
calendar year 2023 is incorporated in the adopted FY 2022-2023 Citywide
Budget. The fiscal impact of the medical contribution for Unrepresented Hourly
Employees considered full-time under the Affordable Care Act ("ACA") is
dependent upon the number of employees who accept the offer of coverage.
The estimated maximum fiscal impact for calendar year 2023 is projected to be
approximately $24,150. Sufficient funding is included in the adopted FY 2022-
2023 Citywide Budget)
Amanda Elek-Truman, Human Resources Manager reported on the item.
Council Discussion
Mark Hensley, City Attorney read by title only;
EL SEGUNDO CITY COUNCIL MEETING MINUTES
NOVEMBER 15, 2022
PAGE 6
Page 23 of 271
RESOLUTION NO. 5376
FIXING THE EMPLOYER CONTRIBUTION
UNDER THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT
AT AN EQUAL AMOUNT FOR EMPLOYEES AND ANNUITANTS
WITH RESPECT TO A RECOGNIZED EMPLOYEE ORGANIZATION
003 CITY EMPLOYEES' ASSOCIATION
MOTION by Council Member Giroux, SECONDED by Council Member Nicol, adopting
Resolution No. 5376. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Mark Hensley, City Attorney read by title only;
RESOLUTION NO. 5377
FIXING THE EMPLOYER CONTRIBUTION
UNDER THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT
AT AN EQUAL AMOUNT FOR EMPLOYEES
WITH RESPECT TO 009 UNREPRESENTED HOURLY EMPLOYEE GROUP
MOTION by Council Member Nicol, SECONDED by Mayor Pro Tern Pimentel, adopting
Resolution No. 5377. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
10. Rescission of Notice of Intent to Withdraw from the Independent Cities Risk
Management Authority Insurance Risk Pool
(Fiscal Impact: None)
Hank Lu, Risk Manager reported on the item.
Council Discussion
Mark Hensley, City Attorney read by title only;
RESOLUTION NO. 5378
A RESOLUTION AUTHORIZING THE CITY MANAGER TO RESCIND THE CITY'S
WRITTEN NOTICE OF INTENT TO WITHDRAW FROM THE INDEPENDENT CITIES
RISK MANAGEMENT AUTHORITY.
MOTION by Council Member Pirsztuk, SECONDED by Council Member Giroux,
adopting Resolution No. 5378. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
11. Multi -Family Residential (R-3) Zone Potential Redevelopment Study Findings
(Fiscal Impact: None)
Michael Allen, AICP, Community Development Director introduced the item.
Darrin Smith and Rod Hall with Economic & Planning Systems gave a presentation.
EL SEGUNDO CITY COUNCIL MEETING MINUTES
NOVEMBER 15, 2022
PAGE 7
Page 24 of 271
Council Discussion
Council consensus to receive and file the report.
Per consensus Council directed staff to continue moving forward in developing
standards and amendments, developing density with in varying ranges and continuing
to next steps of analysis in rezoning.
E. COMMITTEES, COMISSIONS AND BOARDS PRESENTATIONS:
12. Announce Appointments to the Environmental Committee and Capital
Improvement Program Advisory Committee
(Fiscal Impact: None)
Mayor Pro Tern Pimentel announced the following appointments to the Environmental
Committee; Dennis Falk, Tracey Miller-Zarneke and Shannon O'Toole to full terms
ending October 31, 2025 and Kevin Butler and Kevin Atmore to partial terms ending
October 31, 2024 and to the Capital Improvement Program Advisory Committee
(CIPAC); Jerome Scott and Eric Kari to full terms ending October 31, 2025 and Mike
Rotolo and Leif Johnson to partial terms ending October 31, 2024 and Conni Pallino to
a partial term ending October 31, 2023.
F. REPORTS — CITY CLERK —
13. 2023 City Council Meeting Calendar
(Fiscal Impact: None)
City Clerk, Tracy Weaver reported on the item.
Council Discussion
MOTION by Council Member Nicol, SECONDED by Mayor Boyles approving Option C.
MOTION PASSED BY VOICE VOTE. 3/2 YES: Boyles Pimentel Nicol NO: Giroux
Pirsztuk
**If a meeting is needed during the recess, Council will reinstate a meeting date as
needed**
G. REPORTS — CITY TREASURER — Not present
H. REPORTS — COUNCIL MEMBERS
Council Member Giroux — No report
Council Member Nicol — No report
EL SEGUNDO CITY COUNCIL MEETING MINUTES
NOVEMBER 15, 2022
PAGE 8
Page 25 of 271
Council Member Pirsztuk — Asked staff to consider a project manager for the
Park re -development; plunge re -design, fields irrigation design and Teen
Center/Skatepark re -development. Wished everyone
Mayor Pro Tern Pimentel — Asked the City Manager and Council to revisit a letter
to LA County Board of Supervisors and/or Metro regarding Land Banking and
how it is run at the County level, there are two propositions regarding this item.
Will be attending the Sanitation meeting this week and attended Transportation
meeting and gave an update.
Mayor Boyles — Attended the "Salute to the Military" Event and attended the
LAEDC Eddy Awards where the City of El Segundo was awarded the "Most
"Business Friendly City."
REPORTS — CITY ATTORNEY — No report
J. REPORTS/FOLLOW-UP — CITY MANAGER — Gave an update on the Hyperion
Wastewater Reclamation Plant.
MEMORIALS — Adjourned in memory of Bill Bue, long time resident and former El
Segundo Mayor.
Adjourned at 9:12 PM
Tracy Weaver, City Clerk
EL SEGUNDO CITY COUNCIL MEETING MINUTES
NOVEMBER 15, 2022
PAGE 9
Page 26 of 271
,,, M City Council Agenda Statement
E L S E G U N D O Meeting Date: December 6, 2022
Agenda Heading: Consent
Item Number: B.5
TITLE:
Warrant Demand Register for October 24, 2022 through November 20, 2022
RECOMMENDATION:
Ratify payroll and employee benefit checks; checks released early due to
contracts or agreements; emergency disbursements and/or adjustments; and,
wire transfers.
2. Approve Warrant Demand Register numbers 9A, 9B, 10A, and 1013: warrant
numbers 3043032 through 3043397, and 9002700 through 9002727.
3. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
The warrants presented were drawn in payment of demands included within the FY
2022-2023 Adopted Budget. The total of $6,850,250.38 ($2,332,573.21 in check
warrants and $4,517,677.17 in wire warrants) are for demands drawn on the FY 2022-
2023 Budget.
BACKGROUND:
California Government Code Section 37208 provides General Law cities flexibility in
how budgeted warrants, demands, and payroll are audited and ratified by their
legislative body. Pursuant to Section 37208 of the California Government Code,
warrants drawn in payments of demands are certified by the City's Chief Financial
Officer and City Manager as conforming to the authorized expenditures set forth in the
City Council adopted budget need not be audited by the City Council prior to payment,
but may be presented to the City Council at the first meeting after delivery.
In government finance, a warrant is a written order to pay that instructs a federal, state,
county, or city government treasurer to pay the warrant holder on demand or after a
specific date. Such warrants look like checks and clear through the banking system like
Page 27 of 271
Warrant Demand Register
December 6, 2022
Page 2 of 2
checks. Warrants are issued for payroll to individual employees, accounts payable to
vendors, to local governments, and to companies or individual taxpayers receiving a
refund.
DISCUSSION:
The attached Warrants Listing delineates the warrants that have been paid for the
period identified above. The Chief Financial Officer certifies that the listed warrants
were drawn in payment of demands conforming to the adopted budget and that these
demands are being presented to the City Council at its first meeting after the delivery of
the warrants.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 5: Champion Economic Development and Fiscal Sustainability
Objective 5B: El Segundo approaches its work in a financially strategic and responsible
way.
PREPARED BY:
Liz Lydic, Management Analyst
REVIEWED BY:
Joseph Lillio, Chief Financial Officer
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. Register 9a summary
2. Register 9b summary
3. Register 10a summary
4. Register 10b summary
Page 28 of 271
3043032 - 30423137
9002700 - g002700
001
003
104
106
10a
109
110
Ili
112
114
11S
118
117
Ila
Ila
120
121
122
123
124
125
126
127
128
129
130
131
202
301
302
405
501
502
503
505
601
002
603
701
702
704
708
GENERALFUND
EXPENDABLE TRUST FUND -OTHER
TRAFFIC SAFETY FUND
STATE GAS TAX FUND
ASSOCIATED RECREATION ACTNITIES FUND
ASSET FORFEITURE FUND
MEAURE"R-
COMM.OEVEL.BLOCK GRANT
PROP"A"TRANSPORTATION
PROP "C" TRANSPORTATION
AIR QUALITY INVESTMENT PROGRAM
HOME SOUND INSTALLATION FUND
HYPERION MITIGATION FUND
TDA ARTICLE 3, SB 821 BIKEWAY FUND
MIA GRANT
C.O,P,S. FUND
FEMA
LAW A. FUND
PSAF PROPERTY TAX PUBLIC SAFETY
FEDERAL GRANTS
STATE GRANT
AIP CUPA PROGRAM OVERSIGHT SURCHARGE
MEAURE W'
SB-1
CERTIFIED ACCESS SPECIALIST PROGRAM
AFFORDABLE HOUSING
COUNTY STORM WATER PROGRAM
ASSESSMENT DISTRICT a73
CAPITAL IMPROVEMENT FUND
INFRASTRUCTURE REPLACEMENT FUND
FACILITIES MAINTENANCE
WATER UTILITY FUND
WASTEWATER FUND
GOLF COURSE FUND
SOLID WASTE FUND
EQUIPMENT REPLACEMENT
LIABILITY INSURANCE
WORKERS COMP. RESERVEJINSURANCE
RETIRED EMP. INSURANCE
EXPENDABLE TRUST FUND• DEVELOPER FEES
CULTURAL DEVELOPMENT
OUTSIDE SERVICES TRUST
TOTAL WARRANTS
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
Information on actual eXpenditures is available in the Director of Finance's office in the
City of El Segundo.
t CeRtfy as la the accuracy at the Demands and the availability of fund for payment thereof.
For Approval: Regular checks held for City council authorization lu release,
CODES:
CITY OF EL SEGUNDO
WARRANTS TOTALS BY FUND
281.718,17
8,000,00
7,591 53
72.022.55
67.94
10,326 84
3 052'00
60.66522
33,1 ta.00
2,361.63
178,629-95
276,66
7.400A0
$ 666,108.49
R a Computer generated checks for all non-emergency/urgency payments for materials, supplies and
sarvius in suppod of City Operations
For Ratification:
A = Payroll and Employee Benefit checks
AP - U = Computer generated Ea11y Release disbursements and/or adjustments approved try the City
Mana(ler. Such as: payments for utility services, pally cash and employee travel expense
reimbursements, Various refunds, Contract employee services ennststenl with current contractual
agreemarl s, instances Where Prompt payment discounts can be obtained or late payment penalties
can be avoided or when a situation arises that the City Manager approves.
H = Handwritten Early Retea isburse me antlt 'uslmenls approved by the City Manager.
CHIEF FINANCIAL OFFICER t CITY MANAGER
DATE: uiftDATE:
DATE OF APPROVAL- AS OF 11/15/2022
VOID CHECKS 006 TOALtGNMENT�
NIA
VOID CHECKS DUE TO INCORRECT CHECK DATE:
VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR'
NOTES
fl -7-Z2—
REGISTER M 9A
Page 29 of 271
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
10/24/22 THROUGH 10/30/22
Date
— 10/28/2022
10/28/2022
10/28/2022
10/28/2022
Payee Descril2tion
Mission Square 58,247.86 457 payment Vantagepoint
Mission Square 1,038,46 401(a) payment Vantagepoint
Mission Square
Mission Square
10/28/2022 ExpertPay
10/17/22-10123122 Workers Comp Activity
10/17/22-10/23/22 Liability Trust - Claims
10/17/22-10/23/22 Retiree Health Insurance
DATE OF RATIFICATION: 11/07/22
TOTAL. PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by:
Treasury & Customer Services Manager
Chief Financial OWicer
Date
Date
City Manager Date
3,038.00
401(a) payment Vantagepoint
300.00
IRA payment Vantagepoint
2,720.76
EFT Child support payment
35,853.01
SCRMA checks issued
-
Claim checks issued/(voided)
- Health Reimbursment checks issued
101,198.09
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
101,198.09
P:1City TreasurerlWire TransferslWire Transfers 07-01-22 to 6-30-23 1117/20+?aje/1
30 of 271
CITY OF EL SEGUNDO
WARRANTS TOTALS BY DEPARTMENT
AS OF 11/15/2022
REGISTER # 9A
DEPT#
NAME TOTAL
GENERAL FUND DEPARTMENTAL EXPENDITURES
GENERAL GOVERNMENT
1101
City Council
99.31
1201
City Treasurer
24.31
1300
City Clerk
183.51
2101
City Manager
2,628.00
2102
Communications
85.12
2103
El Segundo Media
5,419,93
2201
City Attorney
2401
Economic Development
2402
Planning
2500
Administrative Services
227,654.23
2601
Government Buildings
8,251.68
2700
Community Outreach/Planning
2900
Nondepartmental
26,764,65
6100
Library
4,439.45
275,550.19
PUBLIC SAFETY
3100
Police
23,251.51
3200
Fire
19,976.79
2403
Building Safety
5,325.19
2404
Ping/Bldg Sfty Administration
115.62
48,669,11
PUBLIC WORKS
4101
Engineering
7,882.86
4200
Streets/Park Maintenance
72,995.32
4300
Wastewater
2,361.63
4601
Equipment Maintenance
1,784.66
4801
Administration
434.40
85,458,87
COMMUNITY SERVICES
5100,5200 Recreation & Parks 3,351.77
5400 Centennial
3,351.77
EXPENDITURES
CAPITAL IMPROVEMENT 172,641.30
ALL OTHER ACCOUNTS 80,527.25
TOTAL WARRANTS 666,198.49
Page 31 of 271
CITY OF EL SEGUNDO
WARRANTS TOTALS BY FUND
3043138 - 3043202
DATE OF APPROVAL: AS OF i1N512022
9002700 - 9002700
001
GENERAL FUND
252,817.30
003
EXPENDABLE TRUST FUND -OTHER
-
104
TRAFFIC SAFETY FUND
-
106
STATE GAS TAX FUND
-
108
ASSOCIATED RECREATION ACTIVITIES FUND
-
100
ASSET FORFEITURE FUND
5.600.00
110
MEAURE"R-
III
COMM. REVEL. BLOCK GRANT
-
112
PROP"A"TRANSPORTATION
114
PROP "C"TRANSPORTATION
86,110.7s
115
AIR QUALITY INVESTMENT PROGRAM
-
116
HOME SOUND INSTALLATION FUND
-
117
HYPERION MITIGATION FUND
-
lie
TOA ARTICLE 3- SB 021 BIKEWAY FUND
Its
MTAGRANT
120
C.GRS. FUND
-
121
FEMA
122
LA.W.A. FUND
-
123
PSAF PROPERTY TAX PUBLIC SAFETY
-
124
FEDERAL GRANTS
-
125
STATE GRANT
-
126
AIP CUPA PROGRAM OVERSIGHT SURCHARGE
52,54
127
MEAURE`W
.
128
SB-1
120
CERTIFIED ACCESS SPECIALIST PROGRAM
-
130
AFFORDABLE HOUSING
-
131
COUNTY STORM WATER PROGRAM
-
202
ASSESSMENT DISTRICT 073
-
301
CAPITAL IMPROVEMENT FUND
-
302
INFRASTRUCTURE REPLACEMENT FUND
-
405
FACILITIES MAINTENANCE
-
501
WATER UTILITY FUND
2,421,66
$02
WASTEWATER FUND
409.80
603
GOLF COURSE FUND
-
505
SOLID WASTE FUND
-
00t
EQUrPMENTREPLACEMENT
002
LIABILITY INSURANCE
23.604,50
603
WORKERS COMP. RESERVEIINSURANCE
150.00
701
RETIRED EMP, INSURANCE
-
702
EXPENDABLE TRUST FUND - DEVELOPER FEES
1,371.113
704
CULTURAL DEVELOPMENT
7,326.12
70B
OUTSIDE SERVICES TRUST
TOTAL WARRANTS
$ 376,066.50
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
Information on actual expenditures is available in the Director of Finance's offico in the
City of El Segundo.
I certify as to the accuracy of the Demands and the availability of fund for payment thereof.
For Approval: Regular checks held for Cily council authorization to release.
CODES:
R = Computer generated checks for all non-emergeneylurgency payments for materials, supplies and
services in support of City Operations
For Ratification:
A = Payroll and Employee Sanerit checks
VOID CHECKS DUE TO ALIGNMENT:
NIA
VOID CHECKS DUE TO INCORRECT CHECK DATE:
VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR:
AP-U= Computer generated Early Release disbursements 2nd7or adjustments approved by the City
Manager. Such as: payments for ulifily services, pelly Cash and employee travel expense
NOTES
reimbursements, various refunds, conlraci employee services Consistent with current contractual
agreements, inMarl where prompt payment discounts can be obtained or late payment Pena Hies
can be avoided or When a situation wises that the City Manager approves.
r
H = Handwritten Early Rel ase dl rsem andlor adjustments approved by the City Manager.
CHIEF FINANCIAL OFFICER CITY MANAGER
DATE: DATE:
R — C7 — 4- 2
REGISTER a BB
Page 32 of 271
CITY OF EL SEGUNDO
WARRANTS TOTALS BY DEPARTMENT
AS OF 11/15/2022
REGISTER # 9B
DEPT#
NAME TOTAL
GENERAL FUND DEPARTMENTAL EXPENDITURES
GENERAL GOVERNMENT
1101
City Council
2,859.29
1201
City Treasurer
984.47
1300
City Clerk
1,623.11
2101
City Manager
6,458A6
2102
Communications
2103
El Segundo Media
1,540.73
2201
City Attorney
2401
Economic Development
3,678.08
2402
Planning
140.15
2500
Administrative Services
25,272,73
2601
Government Buildings
33,834.24
2700
Community Outreach/Planning
2900
Nondepartmental
6100
Library
12,508.86
88,900.12
PUBLIC SAFETY
3100
Police
20,214.28
3200
Fire
2,600.92
2403
Building Safety
3,776.46
2404
Ping/Bldg Sfty Administration
689.02
27,280.68
PUBLIC WORKS
4101
Engineering
1,616,98
4200
Streets/Park Maintenance
9,935.00
4300
Wastewater
8Q8.05
4601
Equipment Maintenance
20,133.85
4801
Administration
32,493,88
COMMUNITY SERVICES
5100,5200
Recreation & Parks
88,705.77
5400
Centennial
12,435.02
101,140.79
EXPENDITURES
CAPITAL IMPROVEMENT
115,615.03
ALL OTHER ACCOUNTS
10,636.00
TOTAL WARRANTS
376,066,50
Page 33 of 271
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
10/31/22 THROUGH 11/06/22
Date
Pavee
Description
10/31/2022
IRS
308,129.13
Federal941 Deposit
10/31/2022
Employment Development
4,784.82
State SDI payment
10/31/2022
Employment Development
77,808.36
State PIT Withholding
11/2/2022
Cal Pers
66,399.86
EFT Retirement Safety Police Classic - 1 st Tier 28
11/2/2022
Cal Pers
49,642.23
EFT Retirement Safety Fire- Classic 30168
11/2/2022
Cal Pers
46,607.51
EFT Retirement Misc - PEPRA New 26013
11/2/2022
Cal Pers
36,253.28
EFT Retirement Misc - Classic 27
11/2/2022
Cal Pers
30,268.25
EFT Retirement Safety-Police-PEPRA New 25021
11/2/2022
Cal Pers
13,947.27
EFT Retirement Safety-Fire-PEPRA New 25020
11/212022
Cal Pers
8,038.48
EFT Retirement Sfty Police Classic-2nd Tier 30169
11/2/2022
PARS -US Bank -Trust Acct
189,000.00
FY 22-23 PARS Contribution
10/24/22-10/30/22
Workers Comp Activity
71,700.52
SCRMA checks issued
10/24/22-10/30122
Liability Trust - Claims
-
Claim checks issued/(voided)
10/24/22-10/30/22
Retiree Health Insurance
7,070.11
Health Reimbursment checks issued
909,649.82
DATE OF RATIFICATION: 11/07/22
TOTAL PAYMENTS BY WIRE: 909,649.82
Certified as to the accuracy of the wire transfers by:
Treasury & Customer Services Manager Date'
1 �
Chief Fin Officer Date
City Manager Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
PACity TreasurerMire Transfers\Wire Transfers 07-01-22 to 6-30-23 11/7/2022 1/1
Page 34 of 271
CITY OF EL SEGUNDO
WARRANTS TOTALS BY FUND
3043203 3043290
DATE OF APPROVAL: AS OF IVU2022
9002701 - 9002727
001
GENERAL FUND
320,S79.66
003
EXPENDABLE TRUST FUND - OTHER
1,706.50
104
TRAFFIC SAFETY FUND
106
STATE GAS TAK FUND
26.737,62
108
ASSOCIATED RECREATION ACTIVITIES FUND
-
109
ASSET FORFEITURE FUND
110
MEAVRE"R•
III
COMM. DEVEL. BLOCK GRANT
-
112
PROP "A" TRANSPORTATION
-
114
PROP `C"TRANSPORTATION
-
115
AIR QUALITY INVESTMENT PROGRAM
-
lie
HOME SOUND INSTALLATION FUND
-
117
HYPER40N MITIGATION FUND
720.00
lie
TDA ARTICLE 3 - SO 821 BIKEWAY FUND
-
tt9
MTA GRANT
120
C.O.P.S. FUND
-
121
FEMA
122
LAWA- FUND
-
123
PSAF PROPERTY TAX PUBLIC SAFETY
-
124
FEDERAL GRANTS
-
126
STATEGRANT
-
126
AIP CUPA PROGRAM OVERSIGHT SURCHARGE
459.10
127
MEAURE -AN'
-
128
5S-t
129
CERTiFIEDACCESS SPECIALIST PROGRAM
-
130
AFFORDABLE HOUSING
-
131
COUNTY STORM WATER PROGRAM
202
ASSESSMENT DISTRICT 473
-
301
CAPITAL IMPROVEMENT FUND
390A0
302
INFRASTRUCTURE REPLACEMENT FUND
-
405
FACILITIE45"NTENANCE
501
WATER UTILITY FUND
1,02t,as
$02
WASTEWATER FUND
114,725.33
503
GOLFCOURSEFUNO
-
SOS
SOLID WASTE FUND
-
601
EQUIPMENT REPLACEMENT
-
602
LIABILITY INSURANCE
2,470,94
003
WORKERS COMP. RESERVEIiNSURANCE
95.39
701
RETIRED EMP. INSURANCE
-
702
EXPENDABLE TRUST FUND -DEVELOPER FEES
6,007.44
704
CULTURAL DEVELOPMENT
1.189,02
709
OUTSIDE SERVICES TRUST
TOTALWARRANTS
$$ 47
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
Infrnnalion on actual expenditures Is available In the Director of Finance's office in the
City of Et Segundo.
I certify as to the accuracy of the Demands and the availability of fund for payment thereof.
For Approval: Regular checks held for City council authorization to release.
CODES:
R = Computer generated checks for 80 non-smargencylurgency payments for materials, supplies and
servfces in suppad of City Operations
For Ratifluilom
A a Payroll and Employee Benerd checks
VOID CHECKS DUE TO ALIGNMENT:
NIA
VOID CHECKS DUE TO INCORRECT CHECK DATE:
VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR:
AP - U = Computer generated Eady, Release disbursements aodlor adjustments approved by the City
Manager. Such as: Payments for Wilily services, petty cash and employee travel expense
NOTES
reimbursements, various refunds. contract employee services consistent with current contractual
egraemems, instances where prompt payment discounts can be obtained or late payment penalties
can be avoided or when a situation anses that the City Manager approves.
H = Handwritten Early Rele a tlisburse Is andlor djusiments approved by the City Manager.
CHIEF FINANCIAL OFFICER CITY MANAGER1
DATE; DATE:
Iil�,Uj w_4iLii&1
Page 35 of 271
CITY OF EL SEGUNDO
WARRANTS TOTALS BY DEPARTMENT
AS OF 12/6/2022
REGISTER # 10A
DEPT#
NAME TOTAL
GENERAL FUND DEPARTMENTAL EXPENDITURES
GENERAL GOVERNMENT
1101
City Council
143.76
1201
City Treasurer
201.72
1300
City Clerk
1,561.05
2101
City Manager
26,948.80
2102
Communications
28,57
2103
El Segundo Media
2201
City Attorney
170,477.98
2401
Economic Development
104.33
2402
Planning
68.24
2500
Administrative Services
22,709.62
2601
Government Buildings
11,211.48
2700
Community Outreach/Planning
2900
Nondepartmental
1,989.32
6100
Library
334.29
235,779.16
PUBLIC SAFETY
3100
Police
11,360.23
3200
Fire
20,607.36
2403
Building Safety
(41.79)
2404
Ping/Bldg Sfty Administration
129.26
32,055.06
PUBLIC WORKS
4101
Engineering
(17,57)
4200
Streets/Park Maintenance
29,464.43
4300
Wastewater
16,009.09
4601
Equipment Maintenance
3,970.62
4801
Administration
185.51
49, 612.08
COMMUNITY SERVICES
5100,5200 Recreation & Parks 18,366.47
5400 Centennial
18, 366.47
EXPENDITURES
CAPITAL IMPROVEMENT
ALL OTHER ACCOUNTS
TOTAL WARRANTS
114,505.03
27,144.06
477,461.86
Page 36 of 271
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
11/07/22 THROUGH 11/13/22
Date
11 /9/2022
11 /10/2022
11110/2022
11/10/2022
11 /10/2022
11 /10/2022
11 /10/2022
10/31 /22-11 /06/22
10/31 /22-11 /06/22
10/31 /22-11 /06/22
Payee
Description
Cal Pers
578,371.75
EFT Health Insurance Payment
West Basin
2,271,731.15
H2O payment
Mission Square
56,653.11
457 payment Vantagepoint
Mission Square
1,038.46
401(a) payment Vantagepoint
Mission Square
2,658.25
401(a) payment Vantagepoint
Mission Square
300.00
IRA payment Vantagepoint
ExpertPay
2,720.76
EFT Child support payment
Workers Comp Activity
48,828.30
SCRMA checks issued
Liability Trust - Claims
173,801.99
Claim checks issued/(voided)
Retiree Health Insurance
-
Health Reimbursment checks issued
3,136,103.77
DATE OF RATIFICATION: 11/14/22
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by:
Via,"
Treasury & Custor{ er S `vices Manager
Chief Financial Offi r
City Manager
Date
Date
�I/_i7--�2
Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
3,136,103.77
PACity TreasurerlWire Transfers\Wire Transfers 07-01-22 to 6-30-23 11/14/2022 1/1
Page 37 of 271
CITY OF EL SEGUNDO
WARRANTS TOTALS BY FUND
3043291 - 3043397
DATEOFAPPROVAL: AS Ot I 2fe1202
9002727 - 9002727
001 GENERAL FUND
320,288.04
0o3 EXPENDABLE TRUST FUND -OTHER
500,00
104 TRAFFIC SAFETY FUND
-
ice STATE GAS TAX FUND
4,165,00
108 ASSOCIATED RECREATION ACTIVITIES FUND
-
109 ASSET FORFEITURE FUND
88,637,04
Ila MEAURE"R'
ill COMM. REVEL. BLOCK GRANT
112 PROP"A TRANSPORTATION
4,318.47
114 PROP"C-TRANSPORTATION
-
115 AIR QUALITY INVESTMENT PROGRAM
-
116 HOME SOUND INSTALLATION FUND
-
117 HYPERION MITIGATION FUND
-
lie TDA ARTICLE 3- SB$21 BIKEWAY FUND
-
119 MTA GRANT
120 CO P.S. FUND
121 FEMA
122 L.A.WA. FUND
123 PSAF PROPERTY TAX PUBLIC SAFETY
-
124 FEDERAL GRANTS
-
12S STATE GRANT
-
126 AP CUPA PROGRAM OVERSIGHT SURCHARGE
64.74
127 MEAURE"M"
-
126 58.1
-
129 CERTIFIED ACCESS SPECIALIST PROGRAM
"
130 AFFORDABLE HOUSING
131 COUNTY STORM WATER PROGRAM
3,S00.P0
132 MEASURE"B"
60,382.91
202 ASSESSMENT DISTRICT 073
-
301 CAPITAL IMPROVEMENT FUND
110,066.81
302 INFRASTRUCTURE REPLACEMENT FUND
-
405 FACILITIESMAINTENANCE
-
Sol WATER UTILITY FUND
1S,363.79
502 WASTEWATER FUND
384989.30
503 GOLF COURSE FUND
-
505 SOLID WASTE FUND
67,976.28
bat EQUIPMENT REPLACEMENT
99,199.99
602 LIABILITY INSURANCE
-
603 WORKERS COMP. RESERVEANSURANCE
-
701 RETIRED SUP, INSURANCE
702 EXPENDABLE TRUST FUND -DEVELOPER FEES
302,22
704 CULTURAL DEVELOPMENT
861.77
708 OUTSIDE SERVICES TRUST
TOTAL WARRANTS
5 812.846.36
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
Information on actual expenditures Is evadable in the Director of Finance's office in the
City or EI Segundo.
r certify as to the accuracy of the Demands and the availability of fund far payment thereof.
For Approval: Regular checks held too City eounal aulhorization W release.
CODES:
VOID CHECKS DUE TO ALIGNMENT:
NIA
R n Computer generated checks for all non-ememencylurgerKy payments for materials, supplies and
services in support of City Operations
VOID CHECKS DUE TO INCORRECT CHECK DATE:
For RaaScaEon:
A= Payroll and Employee Benefit chocks
VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR:
AP - U . Computer generated Early Release disbursements and/or adjustments approved by the City
Manager, Such as: payments for uality"Mces, petty cash and employee travel expense
NOTES
teimbursements. various refunds, contract employee services consistent with current con8actual
agreements, instances where prompt payment discounts can be obtained or late payment penalties
can be avoided or when a situation arises that the City Manager approves.
H - Handwritten Early Rpla�;dFisbulits andlor adjustments approved by the City Manager.
CHIEF FINANCIAL OFFICER CITY
MANAGER
_.
,Jy
DATE: DATE:
-!7 w-z—
i 4va+� �e7�d
/f'`Z-
R G d Ike
Page 38 of 271
CITY OF EL SEGUNDO
WARRANTS TOTALS BY DEPARTMENT
AS OF 12/6/2022
REGISTER # 10B
DEPT#
NAME TOTAL
GENERAL FUND DEPARTMENTAL EXPENDITURES
GENERAL GOVERNMENT
1101
City Council
1201
City Treasurer
1300
City Clerk
140,00
2101
City Manager
9,670.00
2102
Communications
2103
El Segundo Media
2201
City Attorney
2401
Economic Development
2402
Planning
2,747.00
2500
Administrative Services
60,617.32
2601
Government Buildings
68,914.83
2700
Community Outreach/Planning
2900
Nondepartmental
6,471.81
6100
Library
5,646.30
154, 207.26
PUBLIC SAFETY
3100
Police
118,546.11
3200
Fire
82,644.85
2403
Building Safety
37,669,30
2404
Ping/Bldg Sfty Administration
238, 860.26
PUBLIC WORKS
4101
Engineering
6,575.56
4200
Streets/Park Maintenance
35,104.08
4300
Wastewater
38,063.53
4601
Equipment Maintenance
25.11
4801
Administration
288.87
80,057.15
COMMUNITY SERVICES
5100,5200 Recreation & Parks 32,912.15
5400 Centennial
32,912.15
EXPENDITURES
CAPITAL IMPROVEMENT
ALL OTHER ACCOUNTS
TOTAL WARRANTS
304, 570.53
2,239,01
812,846.36
Page 39 of 271
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
11114/22 THROUGH 11/20/22
Date
f2Lee
- Description
11/14/2022
IRS
263,230.18
Federal 941 Deposit pm
11/1412022
Employment Development
4,667.46
State SDI payment
11/14/2022
Employment Development
65,295.06
State PIT Withholding
11/07/22-11/13/22
Workers Comp Activity
37,532.79
SCRMA checks issued
11/07/22-11113/22
Liability Trust - Claims
-
Claim checks issued/(voided)
11/07/22-11/13/22
Retiree Health Insurance
-
Health Reimbursment checks issued
370,725.49
DATE OF RATIFICATION: 11/22/22
TOTAL PAYMENTS BY WIRE:
Celifiedlos to the accuracy of the wire transfers by:
Depit#y Treasurer I
Chief Fin 'al Office
City Manager
Date
Date
Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
370,725.49
PACity TreasurerlWire TransferslWire Transfers 07-01-22 to 6-30-23 11/22/2022 111
Page 40 of 271
,,, M City Council Agenda Statement
E L S E G U N D O Meeting Date: December 6, 2022
Agenda Heading: Consent
Item Number: B.6
TITLE:
2021 State Homeland Security Program Subrecipient Grant
RECOMMENDATION:
1. Authorize the acceptance of $450,000 in grant funds from the 2021 State
Homeland Security Program Subrecipient Grant Program.
2. Authorize the City Manager to sign an agreement with the County of Los Angeles
who will serve as the grant administrator for the grant.
3. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
Included in the Adopted FY 2022-23 Budget
Amount Budgeted: $450,000
Additional Appropriation: Yes, $450,000 to each of the following expense and revenue
accounts: 124-300-3202-3771 (2021 SHSGP Grant Revenue) and 124-400-3202-3771
(2021 SHSGP Grant Expense)
The City of El Segundo has been allocated $450,000 in the 2021 State Homeland
Security Grant Program (SHSGP) funding, which the grant administrator, Los Angeles
County (the "County"), distributes to the local area via sub -recipient agreement. While
the grant does not provide upfront funding, municipalities submit reimbursement
requests to the grant administrator after expenditures are made and processed for
payment. The County then reimburses approved requests.
BACKGROUND:
The State Homeland Security Grant Program allocates funding to address the unique
equipment, training, organizational, and exercise needs of the subrecipient. A portion of
this funding, which is passed to the local area through Los Angeles County via a
Page 41 of 271
2021 SHSP Subrecipient Grant
December 6, 2022
Page 2 of 2
subrecipient agreement, has allocated funding to cover expenses associated with the
2021 projects: Emergency Management Software and FS USAR/CBRNE Equipment.
DISCUSSION:
Staff recommends the acceptance of this grant as it supports the projects associated
with this funding and further supports the training and response readiness of Los
Angeles area fire agencies for incidents of national significance.
In accordance with the City Council Policy regarding grant submissions:
1. The grant award is made by the U. S. Department of Homeland Security, through
the Office of Grants and Training. The grant is administered by the County of Los
Angeles.
2. The total amount being requested is: $450,000
3. Matching Funds Cost -Share: N/A
4. Source of Matching Funds Cost Share: N/ A
5. The County reimburses approved City grant expenditures.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 2: Support Community Safety and Preparedness
Objective: El Segundo is a safe and prepared city.
PREPARED BY:
Vanessa Arias, Management Analyst
REVIEWED BY:
Deena Lee, Fire Chief
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. 2021 SHSP - Subrecipient Agreement - El Segundo
Page 42 of 271
State Homeland Security Program
Subrecipient Agreement
Grant Year 2021
Between the
County of Los Angeles
and the
City of El Segundo
Page 43 of 271
SUBRECIPIENT AGREEMENT
BETWEEN THE
COUNTY OF LOS ANGELES
AND THE
CITY OF EL SEGUNDO
THIS AGREEMENT ("Agreement") is made and entered into by and between the
County of Los Angeles, a political subdivision of the State of California (the "County of
Los Angeles"), and the City of El Segundo, a public agency (the "Subrecipient").
WITNESSETH
WHEREAS, the U.S. Department of Homeland Security Title 2 Code of Federal
Regulations (CFR) through the Office of Grants and Training (G&T), has provided
financial assistance for the State Homeland Security Program (SHSP), Assistance
Listings Number (formerly Catalog of Federal Domestic Assistance Number ) 97.067 —
Homeland Security Grant Program directly to the California Governor's Office of
Emergency Services (Cal OES) for the 2021 SHSP, Federal Award Identification No.
037-00000 Federal Award dated October 27, 2021 with a performance period of
September 1, 2021 to May 31, 2024. This Federal Award is not a R&D award; and
WHEREAS, the Cal OES provides said funds to the County of Los Angeles,
Unique Entity ID (UEI) #KU76QNJGYFF6, as its Subgrantee, and the Chief Executive
Office (CEO) is responsible for managing and overseeing the SHSP funds that are
distributed to other specified jurisdictions within Los Angeles County; and
WHEREAS, this financial assistance is being provided to the Subrecipient in
order to address the unique equipment, training, organization, exercise and planning
needs of the Subrecipient, and to assist the Subrecipient in building effective prevention
and protection capabilities to prevent, respond to, and recover from threats or acts of
terrorism; and
WHEREAS, the County of Los Angeles as Subgrantee has obtained approval of
the 2021 SHSP grant from Cal OES in the total amount of $10,192,647.00; and
WHEREAS, the CEO now wishes to distribute 2021 SHSP grant funds to the
Subrecipient in the amount of $450,000.00, as further detailed in this Agreement; and
WHEREAS, the CEO is authorized to enter into subrecipient agreements with
cities providing for re -allocation and use of these funds; and to execute all future
amendments, modifications, extensions, and augmentations relative to the subrecipient
agreements, as necessary; and
WHEREAS, the County of Los Angeles and Subrecipient are desirous of
executing this Agreement, and the County of Los Angeles Board of Supervisors on July
12, 2022 authorized the CEO to prepare and execute this Agreement.
Page 1
Page 44 of 271
NOW, THEREFORE, the County of Los Angeles and Subrecipient agree as follows:
SECTION I
INTRODUCTION
§101. Parties to this Agreement
The parties to this Agreement are:
A. County of Los Angeles, a political subdivision of the State of California, having its
principal office at Kenneth Hahn Hall of Administration, 500 West Temple Street,
Los Angeles, CA 90012; and
B. City of El Segundo, a public agency, having its principal office at
§102. Representatives of the Parties and Service of Notices
A. The representatives of the respective parties who are authorized to administer
this Agreement and to whom formal notices, demands and communications must
be given are as follows:
The representative of the County of Los Angeles is, unless otherwise
stated in this Agreement:
Craig Hirakawa, HSGP Grants Director
Chief Executive Office, LAC
500 West Temple Street, Room B-79-2
Los Angeles, CA 90012
Phone: (213) 974-1127
Fax: (213) 687-3765
CHirakawa(a-)_ceo.lacounty.gov
Jimmy Nguyen
Chief Executive Office, LAC
500 West Temple Street, Room B-79-2
Los Angeles, CA 90012
Phone: (213) 262-7902
Fax: (213) 687-3765
JNguyen(a)_ceo.lacounty.gov
Page 2
Page 45 of 271
2. The representative of Subrecipient is:
Name and Title:
Organizational UEI
Number:
Address:
City/State/Zip:
Phone:
FAX:
Email:
With a copy to:
Name and Title:
Address:
City/State/Zip:
Phone:
FAX:
Email:
B. Formal notices, demands and communications to be given hereunder by either
party must be made in writing and may be effected by personal delivery, regular
U.S. Postal mail service and/or e-mail. In the event of personal delivery or email,
the message will be deemed communicated upon receipt by the County of Los
Angeles. In the event of mail service, the message will be deemed
communicated as of the date of mailing.
C. If the name and/or title of the person designated to receive the notices, demands
or communications or the address of such person is changed, written notice must
be given, in accord with this section, within five (5) business days of said change.
Page 3
Page 46 of 271
§103. Independent Party
Subrecipient is acting hereunder as an independent party, and not as an agent or
employee of the County of Los Angeles. An employee of Subrecipient is not, and
will not be deemed, an employee of the County of Los Angeles by virtue of this
Agreement, and Subrecipient must so inform each employee organization and
each employee who is hired or retained under this Agreement. Subrecipient
must not represent or otherwise hold out itself or any of its directors, officers,
partners, employees, or agents to be an agent or employee of the County of Los
Angeles by virtue of this Agreement.
§104. Conditions Precedent to Execution of This Agreement
Subrecipient must provide the following signed documents to the County of
Los Angeles, unless otherwise exempted:
A. Certification and Disclosure Regarding Lobbying, attached hereto as Exhibit A
and made a part hereof, in accordance with §411.A.14 of this Agreement.
Subrecipient must also file a Disclosure Form at the end of each calendar quarter
in which there occurs any event requiring disclosure or which materially affects
the accuracy of the information contained in any Disclosure Form previously filed
by Subrecipient.
B. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusion Lower Tier Covered Transactions, attached hereto as Exhibit B and
made a part hereof, as required by Executive Order 12549 in accordance with
§411.A.12 of this Agreement.
C. Certification Regarding Drug -Free Workplace, attached hereto as Exhibit C and
made a part hereof, in accordance with §411.A.13 of this Agreement.
D. Certification of Grant Assurances, attached hereto as Exhibit D and made a part
hereof, in accordance with §411.0 of this Agreement.
§201
SECTION II
TERM AND SERVICES TO BE PROVIDED
Performance Period
The performance period of this Agreement is from September 1, 2021 to
February 28, 2024, unless the County of Los Angeles, with Cal OES approval,
provides written notification to the Subrecipient that the performance period has
been extended, in which case the performance period will be so extended by
such written notification, as provided in §502, below.
Page 4
Page 47 of 271
§202. Use of Grant Funds
A. Subrecipient and the County of Los Angeles have previously completed a
mutually approved budget/expenditure plan, hereinafter "Budget," for the 2021
SHSP, which has been approved by Cal OES. This information is contained in a
copy of the Final Grant Award Letter and Project Worksheet, attached hereto as
Exhibit E.
Any request by Subrecipient to modify the Budget must be made in writing with
the appropriate justification and submitted to CEO for approval. If during the
County of Los Angeles review process, additional information or documentation
is required, the Subrecipient will have ten (10) business days to comply with the
request. If the Subrecipient does not comply with the request, CEO will issue
written notification indicating that the requested modification will not be
processed. Modifications must be approved in writing by the County of Los
Angeles and Cal OES during the term of this Agreement. Upon approval, all
other terms of this Agreement will remain in effect.
Subrecipient must utilize grant funds in accordance with all Federal regulations
and State Guidelines.
B. Subrecipient agrees that grant funds awarded will be used to supplement existing
funds for program activities, and will not supplant (replace) non -Federal funds.
C. Subrecipient must review the Federal Debarment Listing at
https://www.sam.gov/SAM/pages/public/searchRecords/search.'sf prior to the
purchase of equipment or services to ensure the intended vendor is not listed
and also maintain documentation that the list was verified.
D. Prior to the purchase of equipment or services utilizing a sole source contract or
the receipt of single bid response of $250,000.00 or more, justification must be
presented to CEO, who upon review will request approval from Cal OES. Such
approval in writing must be obtained prior to the commitment of funds.
E. Subrecipient must provide any certifications or reports requested by the County
of Los Angeles to the CEO indicating Subrecipient's performance under this
Agreement, including progress on meeting program goals. Reports must be in
the form requested by the County of Los Angeles, and must be provided by the
fifteenth (15t") of the following month. Subrecipient is required to complete any
survey requests requested by the County of Los Angeles. Subrecipient must
also submit completed Project Claims for reimbursement immediately or a
minimum on a quarterly basis, and no later than the date stated in §201, above.
F. Subrecipient must provide an electronic copy of their Annual Single Audit Report,
as required by Title 2 Code of Federal Regulations (C.F.R) Part 200, to the
County of Los Angeles within 30 calendar days after receipt of the auditor's
report(s). In the event the Subrecipient does not meet the Single Audit Threshold
Page 5
Page 48 of 271
expenditure amount in a fiscal year, the Subrecipient must provide the County of
Los Angeles a copy of a letter sent to State Controller's Office noting the Single
Audit Threshold was not met, and its exempt status within nine months after the
end of the Subrecipient's fiscal year, unless otherwise approved by the County of
Los Angeles.
G. Subrecipient may be monitored by the County of Los Angeles on an annual basis
to ensure compliance with Cal OES grant program requirements. The County of
Los Angeles anticipates that said monitoring may include, at a minimum, one on -
site visit during the term of this Agreement. Monitoring will utilize a Review
Instrument (sample attached hereto as Exhibit H, and subject to periodic
revisions) to evaluate compliance.
H. Subrecipient must provide Corrective Action Plan(s) to CEO within thirty (30)
days of any audit finding.
Subrecipient use of the Los Angeles Regional Interoperable Communication
System's Motorola Solutions, Incorporated Land Mobile Radio System Contract
to purchase equipment is unallowable unless the Subrecipient can clearly
demonstrate to CEO it meets one of the four federal exceptions to necessitate a
noncompetitive procurement before issuance of any contract, amendment, or
purchase order.
Subrecipient shall not use grant funds to purchase, extend, or renew any
Telecommunications and Video Surveillance services and equipment as
substantial or essential component of any system, or as critical technology as
part of any system which the Secretary of Defense, in consultation with Director
of National Intelligence or the Director of the Federal Bureau of Investigation,
reasonably believes to be an owned, controlled by, or connected to the People's
Republic of China such as and not limited to Huawei Technologies Company or
ZTE Corporation (or any subsidiary or affiliate of such entities); or Hytera
Communications Corporation, Hangzhou Hikvision Digital Technology Company,
or Dahua Technology Company (or any subsidiary or affiliate of such entities).
K. Any equipment acquired pursuant to this Agreement must be authorized in the
G&T Authorized Equipment List (AEL) available online at
https://www.fema.gov/authorized-equipment-list and the Funding Guidelines of
the 2021 SHSP Notice of Funding Opportunity, incorporated by reference, and
attached hereto as Exhibit F. Subrecipient must provide the CEO a copy of its
most current procurement guidelines and follow its own procurement
requirements as long as they meet or exceed the minimum Federal requirements
and any added Cal OES requirements. Federal procurement requirements for
the 2021 SHSP can be found at Title 2 CFR Part 200.313.
Page 6
Page 49 of 271
Any equipment acquired or obtained with Grant Funds:
Will be made available under the California Disaster and Civil Defense
Master Mutual Aid Agreement in consultation with representatives of the
various fire, emergency medical, hazardous materials response services,
and law enforcement agencies within the jurisdiction of the applicant;
2. Will be consistent with needs as identified in the State Homeland Security
Strategy and will be deployed in conformance with that plan;
3. Will be made available pursuant to applicable terms of the California
Disaster and Civil Defense Master Mutual Aid Agreement and deployed
with personnel trained in the use of such equipment in a manner
consistent with the California Law Enforcement Mutual Aid Plan or the
California Fire Services and Rescue Mutual Aid Plan.
L. Equipment acquired pursuant to this Agreement will be subject to the
requirements of Title 2 CFR Part 200.313. For the purposes of this subsection,
"Equipment" is defined as tangible nonexpendable property, having a useful life
of more than one year which costs $5,000.00 or more per unit. Items costing
less than $5,000.00, but acquired under the "Equipment" category of the Grant
must also be listed on any required Equipment Listing.
Equipment must be used by Subrecipient in the program or project for
which it was acquired as long as needed, whether or not the project or
program continues to be supported by Federal funds. When no longer
needed for the original program or project, the Equipment may be used in
other activities currently or previously supported by a Federal agency.
2. Subrecipient must make Equipment available for use on other like projects
or programs currently or previously supported by the Federal Government,
providing such use will not interfere with the work on the projects or
program for which it was originally acquired. First preference for other use
must be given to other programs or projects supported by the awarding
agency.
3. An Equipment Listing must be maintained listing each item of Equipment
acquired with SHSP funds. The Equipment Listing must be kept up to
date at all times. Any changes must be recorded in the Listing within ten
(10) business days and the updated Listing is to be forwarded to the
County of Los Angeles Auditor -Controller (A-C) Shared Services Division.
The Equipment Property Records must be maintained that include: (a) a
description of the property, (b) a serial number or other identification
number, (c) the source of property, (d) who holds title, (e) the acquisition
date, (f) and cost of the property, (g) percentage of Federal participation in
the cost of the property, (h) the location, (i) use and condition of the
Page 7
Page 50 of 271
property, 0) and any ultimate disposition data including the date of
disposal and sale price of the property. Records must be retained by the
subrecipient pursuant to Title 2, Part 200.313 (d) (1) of the CFR.
4. All Equipment obtained under this Agreement must have an appropriate
identification decal affixed to it, and, when practical, must be affixed where
it is readily visible.
5. A physical inventory of the Equipment must be taken by the Subrecipient
and the results reconciled with the Equipment Listing at least once every
two years or prior to any site visit by State or Federal auditors or County of
Los Angeles monitors. The Subrecipient is required to have on file a letter
certifying as to the accuracy of the Equipment Listing in the frequency as
above, and provide to the CEO when requested.
M. Any Planning paid pursuant to this Agreement must conform to the guidelines as
listed in Exhibit F or subsequent grant year programs.
N. Any Organization activities paid pursuant to this Agreement must conform to the
guidelines as listed in Exhibit F.
O. Any Training paid pursuant to this Agreement must conform to the guidelines as
listed in Exhibit F, and must be first submitted to CEO and then pre -authorized by
Cal OES. A catalog of federally approved and sponsored training courses is
available at https://www.firstrespondertraining.gov/frts/.
P. Any Exercise paid pursuant to this Agreement must conform to the guidelines as
listed in Exhibit F. Detailed Homeland Security Exercise and Evaluation Program
Guidance is available at https://www.fema.gov/hseep.
Q. Any Personnel activities paid pursuant to this Agreement must conform to the
guidelines as listed in Exhibit F.
R. Subrecipient must provide to CEO a spending plan detailing the required steps
and timeframes required to complete the approved projects within the grant
timeframe. Subrecipient must submit the spending plan to CEO prior to final
execution of the Agreement.
S. Pursuant to this Agreement, indirect costs are not reimbursable.
Page 8
Page 51 of 271
SECTION III
PAYMENT
§301. Payment of Grant Funds and Method of Payment
A. The County of Los Angeles will reimburse Subrecipient up to the maximum grant
amount of $450,000.00 as expenditures are incurred and paid by Subrecipient
and all documentation is reviewed and approved by County of Los Angeles. All
expenditures must be for the purchase of equipment, exercises, training,
organization, and planning as described in Section II of this Agreement. The
grant amount represents the amount allocated to Subrecipient in the 2021 SHSP
Grant Award Letter from Cal OES.
B. Subrecipient must submit reimbursement requests to the County of Los Angeles
A-C Shared Services Division requesting payment as soon as a Project is
completed and expenses are incurred and paid with the required supporting
documentation; submission can be sent immediately or at a minimum on a
quarterly basis, and no later than the date stated in §201, above. Each
reimbursement request must be accompanied by the Reimbursement Form
(sample attached hereto as Exhibit G, and subject to periodic revisions). All
appropriate back-up documentation must be attached to the reimbursement form,
including the method of procurement, bid documentation, purchase orders,
invoices, report of goods received, and proof of payment.
For Training reimbursements, Subrecipient must include a copy of the class
roster verifying training attendees, proof that prior approval was obtained from
Cal OES and that a Cal OES Feedback number has been assigned to the
course, and timesheets and payroll registers for all training attendees.
For Exercise reimbursements, Subrecipient must enter the After Action Report
(AAR) and Improvement Plan on the State Office of Domestic Preparedness
secure portal within sixty (60) days following completion of the exercise and
submit proof of prior State approval of the AAR with the reimbursement request.
For Planning reimbursements, Subrecipient must include a copy of the final
tangible product.
C. The County of Los Angeles may, at its discretion, reallocate unexpended grant
funds to another subrecipient. Said reallocation may occur upon approval by the
County of Los Angeles of a Subrecipient reimbursement submission, inquiry
from the County of Los Angeles to the Subrecipient regarding fund utilization, or
by written notification from the Subrecipient to the County of Los Angeles that a
portion of the grant funds identified in §301.A., above, will not be utilized. As
provided in §502, below, any increase or decrease in the grant amount specified
Page 9
Page 52 of 271
in §301.A., above, may be effectuated by a written notification by the County of
Los Angeles to the Subrecipient.
D. Payment of reimbursement request will be withheld by the County of Los Angeles
until the County of Los Angeles has determined that Subrecipient has turned in
all supporting documentation and completed the requirements of this Agreement.
E. It is understood that the County of Los Angeles makes no commitment to fund
this Agreement beyond the terms set forth herein.
F. 1. Funding for all periods of this Agreement is subject to continuing Federal
appropriation of grant funds for this program. In the event of a loss or reduction
of Federal appropriation of grant funds for this program, the Agreement may be
terminated, or appropriately amended, immediately upon notice to Subrecipient
of such loss or reduction of Federal grant funds.
§401
2. County of Los Angeles will make a good -faith effort to notify Subrecipient, in
writing, of such non -appropriation at the earliest time.
SECTION IV
STANDARD PROVISIONS
Construction of Provisions and Titles Herein
All titles or subtitles appearing herein have been inserted for convenience and do
not, and will not be deemed to, affect the meaning or construction of any of the
terms or provisions hereof. The language of this Agreement will be construed
according to its fair meaning and not strictly for or against either party.
§402. Applicable Law, Interpretation and Enforcement
Each party's performance hereunder must comply with all applicable laws of the
United States of America, the State of California, and the County of Los Angeles.
This Agreement will be enforced and interpreted, as applicable, under the laws of
the United States of America, the State of California and the County of Los
Angeles.
If any part, term or provision of this Agreement is held void, illegal,
unenforceable, or in conflict with any law of a Federal, State or Local
Government having jurisdiction over this Agreement, the validity of the remainder
of the Agreement will not be affected thereby.
Applicable Federal or State requirements that are more restrictive will be
followed.
Page 10
Page 53 of 271
§403. Integrated Agreement
This Agreement sets forth all of the rights and duties of the parties with respect to
the subject matter hereof, and replaces any and all previous agreements or
understandings, whether written or oral, relating thereto. This Agreement may be
amended only as provided for herein.
§404. Breach
If any party fails to perform, in whole or in part, any promise, covenant, or
agreement set forth herein, or should any representation made by it be untrue,
any aggrieved party may avail itself of all rights and remedies, at law or equity, in
the courts of law. Said rights and remedies are cumulative of those provided for
herein except that in all events, no party may recover more than once, suffer a
penalty or forfeiture, or be unjustly compensated.
§405. Prohibition Against Assignment or Delegation
Subrecipient may not do any of the following, unless it has first obtained the
written permission of the County of Los Angeles:
A. Assign or otherwise alienate any of its rights hereunder, including the right to
payment; or
B. Delegate, subcontract, or otherwise transfer any of its duties hereunder.
§406. Permits
Subrecipient and its officers, agents and employees must obtain and maintain all
permits and licenses necessary for Subrecipient's performance hereunder and
must pay any fees required therefor. Subrecipient further certifies that it will
immediately notify the County of Los Angeles of any suspension, termination,
lapse, non -renewal or restriction of licenses, certificates, or other documents.
§407. Nondiscrimination and Affirmative Action
Subrecipient must comply with the applicable nondiscrimination and affirmative
action provisions of the laws of the United States of America, the State of
California, and the County of Los Angeles. In performing this Agreement,
Subrecipient must not discriminate in its employment practices against any
employee or applicant for employment because of such person's race, religion,
national origin, ancestry, sex, sexual orientation, age, physical handicap, mental
disability, marital status, domestic partner status or medical condition.
Subrecipient must comply with Executive Order 11246, entitled "Equal
Employment Opportunity," as amended by Executive Order 11375, and as
supplemented in Department of Labor regulations (41 CFR Part 60).
Page 11
Page 54 of 271
If required, Subrecipient must submit an Equal Employment Opportunity Plan to
the Department of Justice Office of Civil Rights in accordance with guidelines
listed at https://www.'ustice.gov/crt.
Any subcontract entered into by the Subrecipient relating to this Agreement, to
the extent allowed hereunder, will be subject to the provisions of this §407 of this
Agreement.
§408. Indemnification
Each of the parties to this Agreement is a public entity. This indemnity provision
is written in contemplation of the provisions of Section 895.2 of the Government
Code of the State of California, which impose certain tort liability jointly upon
public entities, solely by reason of such entities being parties to an agreement,
and the parties agree that this indemnity provision will apply and will be
enforceable regardless of whether Section 895 et seq. is deemed to apply to this
Agreement. The parties hereto, as between themselves, consistent with the
authorization contained in Government Code Sections 895.4 and 895.6 agree to
each assume the full liability imposed upon it or upon any of its officers, agents,
or employees by law, for injury caused by a negligent or wrongful act or omission
occurring in the performance of this Agreement, to the same extent that such
liability would be imposed in the absence of Government Code Section 895.2.
To achieve the above -stated purpose, each party agrees to indemnify and hold
harmless the other party for any liability arising out of its own negligent acts or
omissions in the performance of this Agreement (i.e., the Subrecipient agrees to
indemnify and hold harmless the County of Los Angeles for liability arising out of
the Subrecipient's negligent or wrongful acts or omissions and the County of Los
Angeles agrees to indemnify and hold harmless the Subrecipient for liability
arising out of the County of Los Angeles' negligent or wrongful acts or
omissions). Each party further agrees to indemnify and hold harmless the other
party for liability that is imposed on the other party solely by virtue of Government
Code Section 895.2. The provisions of Section 2778 of the California Civil Code
are made a part hereof as if fully set forth herein. Subrecipient certifies that it
has adequate self -insured retention of funds to meet any obligation arising from
this Agreement.
§409. Conflict of Interest
A. The Subrecipient covenants that none of its directors, officers, employees, or
agents may participate in selecting, or administrating, any subcontract supported
(in whole or in part) by Federal funds where such person is a director, officer,
employee or agent of the subcontractor; or where the selection of subcontractors
is or has the appearance of being motivated by a desire for personal gain for
themselves or others such as family business, etc.; or where such person knows
or should have known that:
Page 12
Page 55 of 271
A member of such person's immediate family, or domestic partner or
organization has a financial interest in the subcontract;
2. The subcontractor is someone with whom such person has or is
negotiating any prospective employment; or
3. The participation of such person would be prohibited by the California
Political Reform Act, California Government Code §87100 et seq. if such
person were a public officer, because such person would have a "financial
or other interest" in the subcontract.
B. Definitions:
The term "immediate family" means domestic partner and/or those
persons related by blood or marriage, such as husband, wife, father,
mother, brother, sister, son, daughter, father in law, mother in law, brother
in law, sister in law, son in law, daughter in law.
2. The term "financial or other interest" means:
a. Any direct or indirect financial interest in the specific contract,
including but not limited to, a commission or fee, a share of the
proceeds, prospect of a promotion or of future employment, a profit,
or any other form of financial reward.
b. Any of the following interests in the subcontractor ownership:
partnership interest or other beneficial interest of five percent or
more; ownership of five percent or more of the stock; employment in
a managerial capacity; or membership on the board of directors or
governing body.
C. The Subrecipient further covenants that no officer, director, employee, or agent
may solicit or accept gratuities, favors, or anything of monetary value from any
actual or potential subcontractor, supplier, a party to a sub agreement, (or
persons who are otherwise in a position to benefit from the actions of any officer,
employee, or agent).
D. The Subrecipient may not subcontract with a former director, officer, or employee
within a one-year period following the termination of the relationship between
said person and the Subrecipient.
E. Prior to obtaining the County of Los Angeles' approval of any subcontract, the
Subrecipient must disclose to the County of Los Angeles any relationship,
financial or otherwise, direct or indirect, of the Subrecipient or any of its officers,
directors or employees or their immediate family with the proposed subcontractor
and its officers, directors or employees.
Page 13
Page 56 of 271
F. For further clarification of the meaning of any of the terms used herein, the
parties agree that references are made to the guidelines, rules, and laws of the
County of Los Angeles, State of California, and Federal regulations regarding
conflict of interest.
G. The Subrecipient warrants that it has not paid or given and will not pay or give to
any third person any money or other consideration for obtaining this Agreement.
H. The Subrecipient covenants that no member, officer or employee of Subrecipient
may have interest, direct or indirect, in any contract or subcontract or the
proceeds thereof for work to be performed in connection with this project during
his/her tenure as such employee, member or officer or for one year thereafter.
The Subrecipient must incorporate the foregoing subsections of this Section into
every agreement that it enters into in connection with this grant and must
substitute the term "subcontractor" for the term "Subrecipient" and "sub
subcontractor" for "Subcontractor".
§410. Restriction on Disclosures
Any reports, analyses, studies, drawings, information, or data generated as a
result of this Agreement are to be governed by the California Public Records Act
(California Government Code Sec. 6250 et seq.).
§411. Statutes and Regulations Applicable To All Grant Contracts
A. Subrecipient must comply with all applicable requirements of State, Federal, and
County of Los Angeles laws, executive orders, regulations, program and
administrative requirements, policies and any other requirements governing this
Agreement. Subrecipient must comply with applicable State and Federal laws
and regulations pertaining to labor, wages, hours, and other conditions of
employment. Subrecipient must comply with new, amended, or revised laws,
regulations, and/or procedures that apply to the performance of this Agreement.
These requirements include, but are not limited to:
CFR
Subrecipient must comply with Title 2 CFR Part 200.
2. Sinale Audit Act
Since Federal funds are used in the performance of this Agreement,
Subrecipient must, as applicable, adhere to the rules and regulations of
the Single Audit Act (31 USC Sec. 7501 et seq.), 2 CFR Part 200 and any
administrative regulation or field memos implementing the Act.
Page 14
Page 57 of 271
3. Americans with Disabilities Act
Subrecipient hereby certifies that, as applicable, it will comply with the
Americans with Disabilities Act 42, USC §§12101 et seq., and its
implementing regulations. Subrecipient will provide reasonable
accommodations to allow qualified individuals with disabilities to have
access to and to participate in its programs, services and activities in
accordance with the provisions of the Americans with Disabilities Act.
Subrecipient will not discriminate against persons with disabilities nor
against persons due to their relationship to or association with a person
with a disability. Any subcontract entered into by Subrecipient, relating to
this Agreement, to the extent allowed hereunder, will be subject to the
provisions of this paragraph.
4. Political and Sectarian Activity Prohibited
None of the funds, materials, property or services provided directly or
indirectly under this Agreement may be used for any partisan political
activity, or to further the election or defeat of any candidate for public
office. Neither may any funds provided under this Agreement be used for
any purpose designed to support or defeat any pending legislation or
administrative regulation. None of the funds provided pursuant to this
Agreement may be used for any sectarian purpose or to support or benefit
any sectarian activity.
Subrecipient must file a Disclosure Form at the end of each calendar
quarter in which there occurs any event requiring disclosure or which
materially affects the accuracy of any of the information contained in any
Disclosure Form previously filed by Subrecipient. Subrecipient must
require that the language of this Certification be included in the award
documents for all sub -awards at all tiers and that all subcontractors certify
and disclose accordingly.
5. Records Inspection
At any time during normal business hours and as often as either the
County of Los Angeles, the U.S. Comptroller General or the Auditor
General of the State of California may deem necessary, Subrecipient must
make available for examination all of its records with respect to all matters
covered by this Agreement. The County of Los Angeles, the U.S.
Comptroller General and the Auditor General of the State of California
have the authority to audit, examine and make excerpts or transcripts from
records, including all Subrecipient's method of procurement, invoices,
materials, payrolls, records of personnel, conditions of employment and
other data relating to all matters covered by this Agreement.
Page 15
Page 58 of 271
Subrecipient agrees to provide any reports requested by the County of
Los Angeles regarding performance of this Agreement.
6. Records Maintenance
Records, in their original form, must be maintained in accordance with
requirements prescribed by the County of Los Angeles with respect to all
matters specified in this Agreement. Original forms are to be maintained
on file for all documents specified in this Agreement. Such records must
be retained for a period five (5) years after termination of this Agreement
and after final disposition of all pending matters. "Pending matters"
include, but are not limited to, an audit, litigation or other actions involving
records. The County of Los Angeles may, at its discretion, take
possession of, retain and audit said records. Records, in their original
form pertaining to matters covered by this Agreement, must at all times be
retained within the County of Los Angeles unless authorization to remove
them is granted in writing by the County of Los Angeles.
7. Subcontracts and Procurement
Subrecipient must, as applicable, comply with the Federal, State and
County of Los Angeles standards in the award of any subcontracts. For
purposes of this Agreement, subcontracts include but are not limited to
purchase agreements, rental or lease agreements, third party agreements,
consultant service contracts and construction subcontracts.
Subrecipient must, as applicable, ensure that the terms of this Agreement
with the County of Los Angeles are incorporated into all Subcontractor
agreements. The Subrecipient must submit all Subcontractor agreements
to the County of Los Angeles for review prior to the release of any funds to
the Subcontractor. The Subrecipient must withhold funds to any
Subcontractor agency that fails to comply with the terms and conditions of
this Agreement and their respective Subcontractor agreement.
8. Labor
Subrecipient must, as applicable, comply with the Intergovernmental
Personnel Act of 1970 (42 U.S.C. §§4728-4763) relating to prescribed
requirements for merit systems for programs funded under one of the 19
statutes or regulations specified in Appendix A of OPM's Standards for a
Merit System Personnel Administration (5 CFR 900, Subpart F).
Subrecipient must, as applicable, comply with the provisions of the Davis -
Bacon Act (40 U.S.C. §§276a to 276a-7); the Copeland Act (40 U.S.C.
§276c and 18 U.S.C. §874); the Contract Work Hours and Safety
Standards Act (40 U.S.C. §§327-333), regarding labor standards for
federally -assisted construction subagreements; and the Hatch Act (5 USC
§§1501-1508 and 7324-7328).
Page 16
Page 59 of 271
Subrecipient must, as applicable, comply with the Federal Fair Labor
Standards Act (29 U.S.C. §201) regarding wages and hours of
employment.
None of the funds may be used to promote or deter union/labor organizing
activities. CA Gov't Code Sec. 16645 et seg.
9. Civil Rights
Subrecipient must, as applicable, comply with all Federal statutes relating
to nondiscrimination. These include but are not limited to: (a) Title VI of
the Civil Rights Act of 1964 (P.L. 88-352), which prohibits discrimination
on the basis of race, color or national origin; (b) Title IX of the Education
Amendments of 1972, as amended (20 U.S.C. §§1681- 1683, and 1685-
1686), which prohibits discrimination on the basis of sex; (c) Section 504
of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794), which
prohibits discrimination on the basis of disabilities; (d) the Age
Discrimination Act of 1975, as amended (42 U.S.C. §§6101-6107), which
prohibits discrimination on the basis of age; (e) the Drug Abuse Office and
Treatment Act of 1972 (P.L. 92-255), as amended, relating to
nondiscrimination on the basis of drug abuse; (f) the Comprehensive
Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation
Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on
the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public
Health Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee 3), as
amended, relating to confidentiality of alcohol and drug abuse patient
records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§3601 et
seq.), as amended, relating to non-discrimination in the sale, rental or
financing of housing; (i) any other nondiscrimination provisions in the
specific statute(s) under which application for Federal assistance is being
made; Q) the requirements of any other nondiscrimination statute(s) that
may apply to the application; and (k) P.L. 93-348 regarding the protection
of human subjects involved in research, development, and related
activities supported by this award of assistance.
10. Environmental
Subrecipient must, as applicable, comply, or has already complied, with
the requirements of Titles II and III of the Uniform Relocation Assistance
and Real Property Acquisition Policies Act of 1970 (P.L. 91-646), which
provide for fair and equitable treatment of persons displaced or whose
property is acquired as a result of Federal or federally -assisted programs.
These requirements apply to all interests in real property acquired for
project purposes regardless of Federal participation in purchases.
Subrecipient must, as applicable, comply with environmental standards
which may be prescribed pursuant to the following: (a) institution of
Page 17
Page 60 of 271
environmental quality control measures under the National Environmental
Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b)
notification of violating facilities pursuant to EO 11738; (c) protection of
wetlands pursuant to EO 11990; (d) evaluation of flood hazards in
floodplains in accordance with EO 11988; (e) assurance of project
consistency with the approved State management program developed
under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et
seq.); (f) conformity of Federal actions to State (Clean Air) Implementation
Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42
U.S.C. §§7401 et seq.); (g) protection of underground sources of drinking
water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-
523); (h) protection of endangered species under the Endangered Species
Act of 1973, as amended (P.L. 93205); and (i) Flood Disaster Protection
Act of 1973 §102(a) (P.L. 93-234).
Subrecipient must, as applicable, comply with the Wild and Scenic Rivers
Act of 1968 (16 U.S.C. §§1271 et seq.) related to protecting components
or potential components of the national wild and scenic rivers system.
Subrecipient must, as applicable, comply with the Lead -Based Paint
Poisoning Prevention Act (42 U.S.C. §§4801 et seq.), which prohibits the
use of lead -based paint in construction or rehabilitation of residence
structures.
Subrecipient must, as applicable, comply with the Federal Water Pollution
Control Act (33 U.S.C. §1251 et seq.), which restores and maintains the
chemical, physical and biological integrity of the Nation's waters.
Subrecipient must, as applicable, ensure that the facilities under its
ownership, lease or supervision that are utilized in the accomplishment of
this project are not listed in the Environmental Protection Agency's (EPA)
list of Violating Facilities and that it will notify the Federal Grantor agency
of the receipt of any communication from the Director of the EPA Office of
Federal Activities indicating that a facility to be used in the project is under
consideration for listing by the EPA.
By signing this Agreement, Subrecipient warrants and represents that it
will, as applicable, comply with the California Environmental Quality Act
(CEQA), Public Resources Code §21000 et seq.
Subrecipient must, as applicable, comply with the Energy Policy and
Conservation Act (P.L. 94-163, 89 Stat. 871).
Subrecipient must, as applicable, comply with the provision of the Coastal
Barrier Resources Act (P.L. 97-348) dated October 19, 1982 (16 U.S.C.
3501 et. seq.) which prohibits the expenditure of most new Federal funds
within the units of the Coastal Barrier Resources System.
Page 18
Page 61 of 271
11. Preservation
Subrecipient must, as applicable, comply with Section 106 of the National
Historic Preservation Act of 1966, as amended (16 U.S.C. §470), EO
11593 (identification and protection of historic properties), and the
Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§469a-1
et seq.).
12. Suspension, Debarment, Ineligibility and Voluntary Exclusion
Subrecipient must, as applicable, comply with Title 2 CFR Part §3000,
regarding Suspension and Debarment, and Subrecipient must submit a
Certification Regarding Debarment, attached hereto as Exhibit B, required
by Executive Order 12549 and any amendment thereto. Said Certification
must be submitted to the County of Los Angeles concurrent with the
execution of this Agreement and must certify that neither Subrecipient nor
its principals are presently debarred, suspended, proposed for debarment,
declared ineligible or voluntarily excluded from participation in this
transaction by any Federal department head or agency. Subrecipient
must require that the language of this Certification be included in the
award documents for all sub -award at all tiers and that all subcontractors
certify accordingly.
13. Drug -Free Workplace
Subrecipient must, as applicable, comply with the federal Drug -Free
Workplace Act of 1988, 41 USC §701, Title 44 Code of Federal
Regulations (CFR) Part §17; the California Drug -Free Workplace Act of
1990, CA Gov't Code §§8350-8357, and Subrecipient must complete the
Certification Regarding Drug -Free Workplace Requirements, attached
hereto as Exhibit C, and incorporated herein by reference. Subrecipient
must require that the language of this Certification be included in the
award documents for all sub -award at all tiers and that all subcontractors
certify accordingly.
14. Lobbying Activities
Subrecipient must, as applicable, comply with 31 U.S.C.1352 and
complete the Disclosure of Lobbying Activities, (OMB 0038-0046),
attached hereto as Exhibit A, and incorporated herein by reference.
15. Miscellaneous
Subrecipient must, as applicable, comply with the Laboratory Animal
Welfare Act of 1966, as amended (P.L. 89-544, 7 USC §§2131 et seq.).
Page 19
Page 62 of 271
B. Statutes and Regulations Applicable To This Particular Grant Agreement
Subrecipient must comply with all applicable requirements of State and Federal
laws, executive orders, regulations, program and administrative requirements,
policies and any other requirements governing this particular grant program.
Subrecipient must, as applicable, comply with new, amended, or revised laws,
regulations, and/or procedures that apply to the performance of this Agreement.
These requirements include, but are not limited to:
Title 2 CFR Part 200; EO 12372; U.S. Department of Homeland Security, Office
of State and Local Government Coordination and Preparedness, Office for
Domestic Preparedness, ODP WMD Training Course Catalogue; and DOJ Office
for Civil Rights.
Standardized Emergency Management System (SEMS) requirements as stated
in the California Emergency Services Act, Government Code Chapter 7 of
Division 1 of Title 2, §8607.1(e) and CCR Title 19, §§2445-2448.
Provisions of Title 2, 6, 28, 44 CFR applicable to grants and cooperative
agreements, including Part 18, Administrative Review Procedures; Part 20,
Criminal Justice Information Systems; Part 22, Confidentiality of Identifiable
Research and Statistical Information; Part 23, Criminal Intelligence Systems
Operating Policies; Part 30, Intergovernmental Review of Department of Justice
Programs and Activities; Part 35, Nondiscrimination on the Basis of Disability in
State and Local Government Services; Part 38, Equal Treatment of Faith -based
Organizations; Part 42, Nondiscrimination/Equal Employment Opportunities
Policies and Procedures; Part 61, Procedures for Implementing the National
Environmental Policy Act; Part 63, Floodplain Management and Wetland
Protection Procedures; Part 64, Floodplain Management and Wetland Protection
Procedures; Federal laws or regulations applicable to Federal Assistance
Programs; Part 69, New Restrictions on Lobbying; Part 70, Uniform
Administrative Requirements for Grants and Cooperative Agreements (including
sub -awards) with Institutions of Higher Learning, Hospitals and other Non -Profit
Organizations; and Part 83, Government -Wide Requirements for a Drug Free
Workplace (grants).
Nondiscrimination requirements of the Omnibus Crime Control and Safe Streets
Act of 1968, as amended, 42 USC 3789(d), or the Juvenile Justice and
Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the
provisions of the current edition of the Office of Justice Programs Financial and
Administrative Guide for Grants, M7100.1, and all other applicable Federal laws,
orders, circulars, or regulations.
Travel Expenses
Subrecipient, as provided herein, will be compensated for Subrecipient's
reasonable travel expenses incurred in the performance of this
Page 20
Page 63 of 271
Agreement, to include travel and per diem, unless otherwise expressed.
Subrecipient's total travel for in -State and/or out -of -State and per diem
costs must be included in the contract budget(s). All travel, including out -
of -State travel, that is not included in the budget(s) will not be reimbursed
without prior written authorization from the County of Los Angeles.
Subrecipient's administrative -related travel and per diem reimbursement
costs will not be reimbursed. For programmatic -related travel costs,
Subrecipient's reimbursement rates may not exceed the amounts
established under the grant.
C. Compliance With Grant Requirements
To obtain the grant funds, the State required an authorized representative of the
County of Los Angeles to sign certain promises regarding the way the grant
funds would be spent. These requirements are included in Exhibit F and in the
State's "Grant Assurances". By signing these Grant Assurances and accepting
Exhibit F, the County of Los Angeles became liable to the State for any funds
that are used in violation of the grant requirements. The State's Grant
Assurances are incorporated into this Agreement through Exhibit D.
Subrecipient will be liable to the Grantor for any funds the State determines the
Subrecipient used in violation of these Grant Assurances.
Pursuant to this Agreement, Subrecipient shall execute the 2021 Certification of
Grant Assurances in Exhibit D, accepting and agreeing to abide by all
provisions, assurances, and requirements therein. Subrecipient agrees to
indemnify and hold harmless the County of Los Angeles for any sums the State
or Federal government determines Subrecipient used in violation of the Grant
Assurances.
To the extent Exhibit D conflicts with language or provisions contained in this
Agreement, or contains more restrictive requirements under Federal and State
law, Exhibit D shall control.
D. Noncompliance With Grant Requirements
Subrecipient understands that failure to comply with any of the above
assurances and requirements, including Exhibit D, may result in suspension,
termination or reduction of grant funds, and repayment by the Subrecipient to
the County of Los Angeles of any unauthorized expenditures.
§412. Federal, State and Local Taxes
Federal, State and local taxes are the responsibility of the Subrecipient as an
independent party and not of the County of Los Angeles and must be paid prior
to requesting reimbursement. However, these taxes are an allowable expense
under the grant program.
Page 21
Page 64 of 271
§413. Inventions, Patents and Copyrights
A. Reporting Procedure for Inventions
If any project produces any invention or discovery ("Invention") patentable or
otherwise under Title 35 of the U.S. Code, including, without limitation, processes
and business methods made in the course of work under this Agreement, the
Subrecipient must report the fact and disclose the Invention promptly and fully to
the County of Los Angeles. The County of Los Angeles will report the fact and
disclose the Invention to the State. Unless there is a prior agreement between
the County of Los Angeles and the State, the State will determine whether to
seek protection on the Invention. The State will determine how the rights in the
Invention, including rights under any patent issued thereon, will be allocated and
administered in order to protect the public interest consistent with the policy
("Policy") embodied in the Federal Acquisition Regulations System, which is
based on Ch. 18 of Title 35 U.S.C. Sections 200 et seq. (Pub. L. 95-517, Pub. L.
98-620, Title 37 CFR Part 401); Presidential Memorandum on Government
Patent Policy to the Heads of the Executive Departments and Agencies, dated
2/18/1983); and Executive Order 12591, 4/10/87, 52 FR 13414, Title 3 CFR,
1987 Comp., p. 220 (as amended by Executive Order 12618, 12/22/87, 52 FR
48661, Title 3 CFR, 1987 Comp., p. 262). Subrecipient hereby agrees to be
bound by the Policy, and will contractually require its personnel to be bound by
the Policy.
B. Rights to Use Inventions
As applicable, County of Los Angeles will have an unencumbered right, and a
non-exclusive, irrevocable, royalty -free license to use, manufacture, improve
upon, and allow others to do so for all government purposes, any Invention
developed under this Agreement.
C. Copyright Policy
Unless otherwise provided by the State or the terms of this Agreement,
when copyrightable material ("Material") is developed under this
Agreement, the County of Los Angeles, at its discretion, may copyright the
Material. If the County of Los Angeles declines to copyright the Material,
the County of Los Angeles will have an unencumbered right, and a non-
exclusive, irrevocable, royalty -free license, to use, manufacture, improve
upon, and allow others to do so for all government purposes, any Material
developed under this Agreement.
2. The State will have an unencumbered right, and a non-exclusive,
irrevocable, royalty -free license, to use, manufacture, improve upon, and
allow others to do so for all government purposes, any Material developed
under this Agreement or any Copyright purchased under this Agreement.
3. Subrecipient must comply with Title 24 CFR 85.34.
Page 22
Page 65 of 271
D. Rights to Data
The State and the County of Los Angeles will have unlimited rights or copyright
license to any data first produced or delivered under this Agreement. "Unlimited
rights" means the right to use, disclose, reproduce, prepare derivative works,
distribute copies to the public, and perform and display publicly, or permit others
to do so; as required by Title 48 CFR 27.401. Where the data are not first
produced under this Agreement or are published copyrighted data with the notice
of 17 U.S.C. Section 401 or 402, the State acquires the data under a copyright
license as set forth in Title 48 CFR 27.404(f)(2) instead of unlimited rights. (Title
48 CFR 27.404(a)).
E. Obligations Binding on Subcontractors
Subrecipient must require all subcontractors to comply with the obligations of this
section by incorporating the terms of this section into all subcontracts.
§414. Child Support Assignment Orders
Under the terms of this Agreement, Subrecipient must, as applicable, comply
with California Family Code Section 5230 et seq.
§415. Minority, Women, And Other Business Enterprise Outreach Program
It is the policy of the County of Los Angeles to provide Minority Business
Enterprises, Women Business Enterprises and all other business enterprises an
equal opportunity to participate in the performance of all Subrecipient's contracts,
including procurement, construction and personal services. This policy applies to
all of the Subrecipient's contractors and sub -contractors.
§416. Compliance with Fair Chance Employment Practices
Subrecipient shall comply with fair chance employment hiring practices set forth
in California Government Code Section 12952, Employment Discrimination:
Conviction History. Subrecipient's violation of this paragraph of the Agreement t
may constitute a material breach of the Agreement. In the event of such material
breach, County of Los Angeles may, in its sole discretion, terminate the
Agreement.
§417. Method of Payment and Required Information
The County of Los Angles may, at its sole discretion, determine the most
appropriate, efficient, secure, and timely form of payment provided under this
Agreement. Subrecipient further agrees that the default form of payment shall be
Electronic Funds Transfer (EFT) or Direct Deposit, unless an alternative method
of payment is deemed appropriate by the A-C.
Page 23
Page 66 of 271
Subrecipient shall provide the A-C with electronic banking and related
information for the Subrecipient and/or any other payee that the Subrecipient
designates to receive payment pursuant to this Agreement at
https://directdeposit.lacounty.gov/. Such electronic banking and related
information includes, but is not limited to: bank account number and routing
number, legal business name, valid taxpayer identification number or TIN, a
working e-mail address capable of receiving remittance advices and other
payment related correspondence, and any other information that the A-C
determines is reasonably necessary to process the payment and comply with all
accounting, record keeping, and tax reporting requirements.
Any provision of law, grant, or funding agreement requiring a specific form or
method of payment other than EFT or Direct Deposit shall supersede this
requirement with respect to those payments. At any time during the duration of
this Agreement, the Subrecipient may submit a written request for an exemption
to this requirement and must be based on specific legal, business or operational
needs and explain why the payment method designated by the A-C is not
feasible and an alternative is necessary. The A-C, in consultation with CEO, shall
decide whether to approve exemption requests.
SECTION V
DEFAULTS, SUSPENSION, TERMINATION, AND AMENDMENTS
§501. Defaults
Should either party fail for any reason to comply with the contractual obligations
of this Agreement within the time specified by this Agreement, the non -breaching
party reserves the right to terminate the Agreement, reserving all rights under
State and Federal law.
§502. Termination
This Agreement may be terminated, in whole or in part, from time to time, when
such action is deemed by the County of Los Angeles, in its sole discretion, to be
in its best interest. Termination of work hereunder shall be effected by notice of
termination to the Subrecipient specifying the extent to which performance of
work is terminated and the date upon which such termination becomes effective.
The date upon which such termination becomes effective shall be no less than
ten (10) days after the notice is sent.
§503. Amendments
Except as otherwise provided in this paragraph, any change in the terms of this
Agreement, including changes in the services to be performed by Subrecipient,
Page 24
Page 67 of 271
that are agreed to by the Subrecipient and the County of Los Angeles must be
incorporated into this Agreement by a written amendment properly signed by
persons who are authorized to bind the parties. Notwithstanding the foregoing,
any increase or decrease of the grant amount specified in §301.A., above, or any
extension of the performance period specified in §201, above, does not require a
written amendment, but may be effectuated by a written notification by the
County of Los Angeles to the Subrecipient.
SECTION VI
1210191VEV-0e1:721 all ►AI211011
§601. Complete Agreement
This Agreement contains the full and complete Agreement between the two
parties. Neither verbal agreement nor conversation or other communication with
any officer or employee of either party will affect or modify any of the terms and
conditions of this Agreement.
§602. Number of Pages and Attachments
This Agreement may be executed utilizing wet, scanned digital, and electronic
signatures, each of which is deemed to be an original. This Agreement includes
(26) pages and (8) Exhibits which constitute the entire understanding and
agreement of the parties.
[Remainder of this page intentionally left blank]
Page 25
Page 68 of 271
IN WITNESS WHEREOF, the Subrecipient and County of Los Angeles have caused
this Agreement to be executed by their duly authorized representatives.
COUNTY OF LOS ANGELES
BY
FESIA A. DAVENPORT
Chief Executive Officer
BY
CELIA ZAVALA
Executive Officer, Board of Supervisors
APPROVED AS TO FORM
DAWYN R, HARRISON
Acting County Counsel
BY
Deputy County Counsel
CITY OF EL SEGUNDO
BY
City Representative/Title (signature)
APPROVED AS TO FORM
BY
City Attorney (signature)
ATTEST
BY
City Clerk (signature)
Date
m
ARLENE BARRERA
Auditor -Controller
(Print Name)
(Print Name)
(Print Name)
Date
Date
Date
Page 26
Page 69 of 271
r X/1 11r'%1_rr1
Exhibit A Certification and Disclosure Regarding Lobbying
Exhibit B Certification Regarding Debarment, Suspension, Ineligibility and
Voluntary Exclusion Lower Tier Covered Transactions
Exhibit C Certification Regarding Drug -Free Workplace
Exhibit D Certification of Grant Assurances
Exhibit E Final Grant Award Letter and Project Worksheet
Exhibit F 2021 Notice of Funding Opportunity
Exhibit G Reimbursement Form and Instructions
Exhibit H Monitoring Instrument
Page 70 of 271
EXHIBIT A
Cal OES 2-232
Approved by OMB 0348-0046
INSTRUCTIONS FOR COMPLETION OF SF-LLL,
DISCLOSURE OF LOBBYING ACTIVITIES
This disclosure form shall be completed by the reporting entity, whether sub-awardee or prime Federal
recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing,
pursuant to Title 31 U.S.C. Section 1352. The filing of a form is required for each payment or agreement
to make payment to any lobbying entity for influencing or attempting to influence an officer or employee
of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with a covered Federal action. Use the SF-LLL-A Continuation
Sheet for additional information if the space on the form is inadequate. Complete all items that apply for
both the initial filing and material change report. Refer to the implementing guidance published by the
Office of Management and Budget for additional information.
1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured
to influence the outcome of a covered Federal action.
2. Identify the status of the covered Federal action.
3. Identify the appropriate classification of this report. If this is a follow-up report caused by a
material change to the information previously reported, enter the year and quarter in which the
change occurred. Enter the date of the last previously submitted report by this reporting entity
for this covered Federal action.
4. Enter the full name, address, city, state and zip code of the reporting entity. Include
Congressional District, if known. Check the appropriate classification of the reporting entity that
designates if it is, or expects to be, a prime or sub -award recipient. Identify the tier of the
subawardee, e.g., the first subawardee of the prime is the 1st tier. Subawards include but are
not limited to subcontracts, subgrants and contract awards under grants.
5. If the organization filing the report in item 4 checks "Subawardee," then enter the full name,
address, city, state and zip code of the prime Federal recipient. Include Congressional District, if
known.
6. Enter the name of the Federal agency making the award or loan commitment. Include at least
one organizational level below agency name, if known. For example, Department of
Transportation, United States Coast Guard.
7. Enter the Federal program name or description for the covered Federal action (item 1). If
known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants,
cooperative agreements, loans, and loan commitments.
8. Enter the most appropriate Federal identifying number available for the Federal action identified
in item 1 (e.g., Request for Proposal (RFP) number; Invitation for Bid (IFB) number; sub -grant
announcement number; the contract, subgrant, or loan award number; the application/proposal
control number assigned by the Federal agency). Include prefixes, e.g.,"RFP-DE-90-001."
9. For a covered Federal action where there has been an award or loan commitment by the
Federal agency, enter the Federal amount of the award/loan commitment for the prime entity
identified in item 4 or 5.
Disclosure of Lobbying Activities - Cal OES 2-232 (Revised 7/8/2013)
Page 1 of 4
Page 71 of 271
EXHIBIT A
Cal OES 2-232
Approved by OMB 0348-0046
10. (a.) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the
reporting entity identified in item 4 to influence the covered Federal action.
(b.) Enter the full names of the individual(s) performing services, and include full address if
different from 10 (a). Enter Last Name, First Name, and Middle Initial (MI).
11. Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity
(item 4) to the lobbying entity (item 10). Indicate whether the payment has been made (actual)
or will be made (planned). Check all boxes that apply. If this is a material change report, enter
the cumulative amount of payment made or planned to be made.
12. Check the appropriate box(es). Check all boxes that apply. If payment is made through an in -
kind contribution, specify the nature and value of the in -kind payment.
13. Check the appropriate box(es). Check all boxes that apply. If other, specify nature.
14. Provide a specific and detailed description of the services that the lobbyist has performed, or will
be expected to perform, and the date(s) of any services rendered. Include all preparatory and
related activity, not just time spent in actual contact with Federal officials. Identify the Federal
official(s) or employee(s) contacted or the officer(s), employee(s), or Member(s) of Congress
that were contacted.
15. Check whether or not a SF-LLL-A Continuation Sheet(s) is attached.
16. The certifying official shall sign and date the form, print his/her name, title, and telephone
number.
Public reporting burden for this collection of information is estimated to average 30 minutes per
response, including time for reviewing instructions, searching existing data sources, gathering and
maintaining the data needed, and completing and reviewing the collection of information. Send
comments regarding the burden estimate or any other aspect of this collection of information,
including suggestions for reducing this burden, to the Office of Management and Budget,
Paperwork Reduction Project (0348-0046), Washington, D.C. 20503.
Disclosure of Lobbying Activities - Cal OES 2-232 (Revised 7/8/2013)
Page 2 of 4
Page 72 of 271
EXHIBIT A
Cal OES 2-232
Approved by OMB 0348-0046
DISCLOSURE OF LOBBYING ACTIVITIES
Complete this form to disclose lobbvincl activities pursuant to 31 U.S.C. 1352
1. Type of Federal Action: 2. Status of Federal Action:
3. Report Type:
Ela. E
El a. initial filing
contract a. bid/offer/application
b. grant b. initial award
b. material change
c. cooperative agreement c. post -award
For Material Change Only:
d. loan
e. loan guarantee
Year Quarter
f. loan insurance
date of last report
4. Name and Address of Reporting Entity:
5. If Reporting Entity in No. 4 is Subawardee,
Enter Name and Address of Prime:
County of Los Angeles
Prime ✓ Subawardee
Chief Executive Office - HSGA
500 West Temple Street, Room B-79-2
Los Angeles, CA 90012
Tier, If known:
Congressional District, if known:
Congressional District, if known:
6. Federal Department/Agency:
7. Federal Program Name/Description:
Department of Homeland Security
Homeland Security Grant Program
CFDA Number, if applicable: 97.067
8. Federal Action Number, if known:
9. Award Amount, if known:
10. a. Name and Address of Lobbying Entity
b. Individuals Performing Services
(if individual, last name, first name, MI):
(last name, first name, MI - include address if different from 10a)
(attach Continuation Sheet(s) SF-LLL-A, if necessary)
11. Amount of Payment (check all that apply)
13. Type of Payment (check all that apply):
Actual Planned
a. retainer
b. one-time fee
12. Form of Payment (check all that apply):
a. cash
c. commission
b. in -kind; specify:
d. contingent fee
e. deferred
nature value
f. other; specify:
14. Brief Description of Services Performed or to be Performed and Date(s) of Service, including officer(s), employee(s), or
Member(s) contacted, for Payment indicated in item 11: (attach Continuation Sheet(s) SF-LLL-A, if necessary)
15. Continuation Sheet(s) SF-LLL-A attached: Yes • No
16. Information requested through this form is authorized by Title 31 U.S.C. Section 1352.
Signature:
This disclosure of lobbying activities is a material representation of fact upon which
Name:
reliance was placed by the tier above when this transaction was made or entered into.
This disclosure is required pursuant to 31 U.S.C. 1352. This information will be
Title:
reported to the Congress semi-annually and will be available for public inspection. Any
Telephone:
person who fails to file the required disclosure shall be subject to a civil penalty of not
(area code)
less than $10,000 and not more than $100,000 for each such failure.
Date:
Federal Use Only:
Authorized for Local Reproduction
Standard Form — LLL
Disclosure of Lobbying Activities - Cal OES 2-232 (Revised 7/8/2013) Page 3 of 4
Page 73 of 271
EXHIBIT A
Approved by OMB 0348-0046
DISCLOSURE OF LOBBYING ACTIVITIES
CONCONTINUATION SHEET
Continuation of 10 a-b: additional sheets may be added if necessary
Reporting Entity:
Last Name
First Name
MI
Address
City
Zip
Last Name
First Name
MI
Address
City
Zip
Last Name
First Name
MI
Address
City
Zip
Last Name
First Name
MI
Address
City
Zip
Continuation of 14: (additional sheets may be added if necessary)
Brief Description of Services and Payments indicated in item 11:
Authorized for Local Reproduction
Standard Form — LLL-A
Disclosure of Lobbying Activities - Cal OES 2-232 (Revised 7/8/2013) Page 4 of 4
Page 74 of 271
EXHIBIT B
CERTIFICATION REGARDING
DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION
LOWER TIER COVERED TRANSACTIONS
This certification is required by the regulations Implementing Executive Order 12549,
Debarment and Suspension, 24 CFR Part 24 Section 24.510, Participants'
responsibilities.
(READ ATTACHED INSTRUCTIONS FOR CERTIFICATION BEFORE
COMPLETING)
The prospective recipient of Federal assistance funds certifies that neither it
nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation in
this transaction by any Federal department or agency.
2. Where the prospective recipient of Federal assistance funds is unable to
certify to any of the statements in this certification, such prospective
participant shall attach an explanation to this proposal.
AGREEMENT NUMBER
CONTRACTOR/BORROWER/AGENCY
NAME AND TITLE OF AUTHORIZED REPRESENTATIVE
SIGNATURE DATE
Page 1 of 2
Page 75 of 271
EXHIBIT B
INSTRUCTIONS FOR CERTIFICATION
1. By signing and submitting this document, the prospective recipient of Federal assistance
is providing the certification as set out below.
2. The certification in this clause is a material representation of fact upon which reliance
was placed when this transaction was entered into. If it is later determined that the
prospective recipient of Federal assistance funds knowingly rendered an erroneous
certification, in addition to other remedies available to the Federal Government, the
department or agency with which this transaction originated may pursue available
remedies, including suspension and/or debarment.
3. The prospective recipient of Federal assistance funds shall provide Immediate written
notice to the person to which this agreement is entered, if at any time the prospective
recipient of Federal assistance funds learns that its certification was erroneous, when
submitted or has become erroneous by reason of changed circumstances.
4. The terms "covered transaction," "debarred," "suspended,' "ineligible," "lower tier
covered transaction," "participant," "person," " primary covered transaction," 'principal,"
"proposal," and "voluntarily excluded," as used in this clause, have the meanings set out
in the Definitions and Coverage sections of rules implementing Executive Order 12549.
5. The prospective recipient of Federal assistance funds agrees by submitting this proposal
that, should the proposed covered transaction be entered into, it shall not knowingly
enter into any lower tier covered transaction with a person who is debarred, suspended,
declared ineligible, or voluntarily excluded from participation on this covered transaction,
unless authorized by the department or agency with which this transaction originated.
6. The prospective recipient of Federal assistance funds further agrees by submitting this
proposal that it will include the clause titled "Certification Regarding Debarment,
Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions,"
without modification, In all lower tier covered transactions and in all solicitations for lower
tier covered transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective
participant in a lower tier covered transaction, unless It knows that the certification Is
erroneous. A participant may decide the method and frequency by which it determines
the eligibility of its principals. Each participant may, but is not required to, check the List
of Parties Excluded from Procurement or Non Procurement Programs.
8. Nothing contained in the foregoing shall be construed to require establishment of a
system of records in order to render In good faith the certification required by this clause.
The knowledge and information of a participant is not required to exceed that which is
normally possessed by a prudent person in the ordinary course of business dealings.
9. Except for transactions authorized under Paragraph 5 of these instructions, if a
participant In a covered transaction knowingly enters into a lower tier covered transaction
with a person who is suspended, debarred, ineligible, or voluntary excluded form
participation in this transaction, in addition to other remedies available to the Federal
Government, the department or agency with which this transaction originated may pursue
available remedies, Including suspension and/or debarment.
Page 2 of 2
Page 76 of 271
EXHIBIT C
STATE OF CALIFORNIA
DRUG -FREE WORKPLACE CERTIFICATION
STD. 21
COMPANY/ORGANIZATION NAME:
The contractor or grant recipient named above hereby certifies compliance with Government Code Section 8355 in
matters relating to providing a drug -free workplace. The above -named contractor or recipient will:
1. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or
use of a controlled substance is prohibited and specifying actions to be taken against employees for violations,
as required by Government Code Section 8355(a).
2. Establish a Drug -Free Awareness Program as required by Government Code Section 8355(b), to inform
employees about all of the following:
(a) The dangers of drug abuse in the workplace,
(b) The person's or organization's policy of maintaining a drug -free workplace,
(c) Any available counseling, rehabilitation and employee assistance programs, and
(d) Penalties that may be imposed upon employees for drug abuse violations.
3. Provide as required by Government Code Section 8355(c), that every employee who works on the proposed
contract or subgrant:
(a) Will receive a copy of the company's drug -free policy statement, and
(b) Will agree to abide by the terms of the company's statement as a condition of employment on the contract
or subgrant.
CERTIFICATION
I, the official named below, hereby swear that I am duly authorized legally to bind the contractor or Recipient to the above
described certification. I am fully aware that this certification, executed on the date and in the county below, is made under
penalty of perjury under the laws of the State of California.
OFFICAL'S NAME DATE EXECUTED
EXECUTED IN THE COUNTY OF
CONTRACTOR or RECEIPEINT SIGNATURE
TITLE
FEDERAL I.D. NUMBER
Page 1 of 2
Page 77 of 271
EXHIBIT C
STATEMENT ON THE DRUG -FREE WORKPLACE
To comply with the enactment of Senate Bill 1120, (Chapter 1170, Statutes of 1990), which established the
Drug -Free Workplace Act of 1990, the
(your agency)
accordingly provides this statement of compliance.
In order to maintain funding eligibility, state agencies, along with those in receipt of grant and contractual
awards, must certify that they provide drug -free workplaces and have issued drug -free workplace statements
to their employees [Section 8355(a) of the Government Code]. Consequently, in accordance with this directive,
this statement is issued to meet this requirement.
The (your agency), an agency within the State of California has adopted this
statement in compliance with legislation which addresses issues to avoid the dangers arising from drug and
alcohol abuse in the workplace. These dangers include death and injury to the employee, co-workers, or the
public resulting from accidents, dereliction of duty, poor judgment and carelessness. Substance abuse also
results in lost productivity, reduced efficiency, and increased absenteeism by the substance abuser and
interferes with the job performance of employees who do not use illegal or unauthorized substances. (Section
8355(b)(1)]
California law prohibits the unlawful manufacture, dispensation, possession, or illegal use of a controlled
substance. That prohibition extends to all places and includes the worksite of California state employees.
[Section 8355(a)]
Employees convicted of a violation of criminal drug statute, when the violation occurred at an employee's
worksite, shall report the conviction to the granting and monitoring State agency upon conviction. (Section
8356(a) (1) (2)]
In the event of the unlawful manufacture, distribution, dispensation, possession or illegal use of a controlled
substance at a State worksite, the State may take disciplinary action pursuant to the law and/or require the
satisfactory completion of a drug abuse assistance or rehabilitation program. (Section 8355(b)(4)]
The Employee Assistance Program (EAP) provides drug problem assessment and referral to appropriate
counseling and rehabilitation services. The EAP is available to all agency employees. Procedures exist to
ensure the confidentiality of EAP records. Contact your personnel office for further information.
It is the intent of the (youragency) to ensure by execution of this statement of
compliance that each employee shall abide by the terms of this drug -free workplace statement. [Section
8355(c)]
Page 2 of 2
Page 78 of 271
EXHIBIT D
*' CalOES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non -Disaster Grant Programs
As the duly authorized representative of the Applicant, I hereby certify that the
Applicant has the legal authority to apply for federal assistance and the institutional,
managerial and financial capability (including funds sufficient to pay any non-federal
share of project cost) to ensure proper planning, management, and completion of the
project described in this application, within prescribed timelines.
I further acknowledge that the Applicant is responsible for reviewing and adhering to all
requirements within the:
(a) Applicable Federal Regulations (see below);
(b) Federal Program Notice of Funding Opportunity (NOFO);
(c) Federal Preparedness Grants Manual;
(d) California Supplement to the NOFO; and
(e) Federal and State Grant Program Guidelines.
Federal Regulations
Government cost principles, uniform administrative requirements, and audit
requirements for federal grant programs are set forth in Title 2, Part 200 of the Code of
Federal Regulations (C.F.R.). Updates are issued by the Office of Management and
Budget (OMB) and can be found at http://www.whitehouse.gov/omb/.
State and federal grant award requirements are set forth below. The Applicant hereby
agrees to comply with the following:
1. Proof of Authority
The Applicant will obtain proof of authority from the city council, governing board, or
authorized body in support of this project. This written authorization must specify that
the Applicant and the city council, governing board, or authorized body agree:
(a) To provide all matching funds required for the grant project and that any cash
match will be appropriated as required;
(b) Any liability arising out of the performance of this agreement shall be the
responsibility of the Applicant and the city council, governing board, or
authorized body;
(c) Grant funds shall not be used to supplant expenditures controlled by the city
council, governing board, or authorized body;
Page 1 of 14 Initials
Page 79 of 271
EXHIBIT D
*' CalOES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non -Disaster Grant Programs
(d) Applicant is authorized by the city council, governing board, or authorized
body to apply for federal assistance, and the institutional, managerial and
financial capability (including funds sufficient to pay the non-federal share of
project cost, if any) to ensure proper planning, management and completion
of the project described in this application; and
(e) Official executing this agreement is authorized by the Applicant.
This Proof of Authority must be maintained on file and readily available upon request.
2. Period of Performance
The period of performance is specified in the Award. The Applicant is only authorized
to perform allowable activities approved under the award, within the period of
performance.
3. Lobbying and Political Activities
As required by Section 1352, Title 31 of the United States Code (U.S.C.), for persons
entering into a contract, grant, loan, or cooperative agreement from an agency or
requests or receives from an agency a commitment providing for the United States to
insure or guarantee a loan, the Applicant certifies that:
(a) No federal appropriated funds have been paid or will be paid, by or on behalf
of the undersigned, to any person for influencing or attempting to influence an
officer or employee of an agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any
federal grant, the making of any federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any federal contract, grant, loan, or
cooperative agreement.
(b) If any funds other than federal appropriated funds have been paid or will be
paid to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this
federal contract, grant, loan, or cooperative agreement, the undersigned shall
complete and submit Standard Form-LLL, "Disclosure Form to Report
Lobbying", in accordance with its instructions.
(c) The undersigned shall require that the language of this certification be
included in the award documents for all subawards at all tiers (including
subcontracts, subgrants, and contracts under grants, loans, and cooperative
agreements) and that all subrecipients shall certify and disclose accordingly.
Page 2 of 14 Initials
Page 80 of 271
EXHIBIT D
*' CalOES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non -Disaster Grant Programs
The Applicant will also comply with provisions of the Hatch Act (5 U.S.C. §§ 1501- 1508
and §§ 7324-7328) which limit the political activities of employees whose principal
employment activities are funded in whole or in part with federal funds.
Finally, the Applicant agrees that federal funds will not be used, directly or indirectly,
to support the enactment, repeal, modification or adoption of any law, regulation or
policy without the express written approval from the California Governor's Office of
Emergency Services (Cal OES) or the federal awarding agency.
4. Debarment and Suspension
As required by Executive Orders 12549 and 12689, and 2 C.F.R. § 200.213 and codified
in 2 C.F.R. Part 180, Debarment and Suspension, the Applicant will provide protection
against waste, fraud, and abuse by debarring or suspending those persons deemed
irresponsible in their dealings with the federal government. The Applicant certifies that
it and its principals, recipients, or subrecipients:
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
(b) Have not within a three-year period preceding this application been convicted
of or had a civil judgment rendered against them for commission of fraud or
a criminal offense in connection with obtaining, attempting to obtain, or
performing a public (federal, state, or local) transaction or contract under a
public transaction; violation of federal or state antitrust statutes or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the
offenses enumerated in paragraph (2) (b) of this certification; and
(d) Have not within a three-year period preceding this application had one or
more public transaction (federal, state, or local) terminated for cause or
default.
Where the Applicant is unable to certify to any of the statements in this certification,
he or she shall attach an explanation to this application.
5. Non -Discrimination and Equal Employment Opportunity
The Applicant will comply with all state and federal statutes relating to non-
discrimination, including:
Page 3 of 14 Initials
Page 81 of 271
EXHIBIT D
*' CalOES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non -Disaster Grant Programs
(a) Title VI of the Civil Rights Act of 1964 (Public Law (P.L.) 88-352 and 42 U.S.C. §
2000d et. seq.) which prohibits discrimination on the basis of race, color, or
national origin and requires that recipients of federal financial assistance take
reasonable steps to provide meaningful access to persons with limited English
proficiency (LEP) to their programs and services;
(b) Title IX of the Education Amendments of 1972, (20 U.S.C. §§ 1681-1683, and
1685-1686), which prohibits discrimination on the basis of sex in any federally
funded educational program or activity;
(c) Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794), which prohibits
discrimination against those with disabilities or access and functional needs;
(d) Americans with Disabilities Act (ADA) of 1990 (42 U.S.C. §§ 12101- 12213), which
prohibits discrimination on the basis of disability and requires buildings and
structures be accessible to those with disabilities and access and functional
needs;
(e) Age Discrimination Act of 1975, (42 U.S.C. §§ 6101-6107), which prohibits
discrimination on the basis of age;
(f) Public Health Service Act of 1912 (42 U.S.C. §§ 290 dd-2), relating to
confidentiality of patient records regarding substance abuse treatment;
(g) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), relating to
nondiscrimination in the sale, rental or financing of housing as implemented by
the Department of Housing and Urban Development at 24 C.F.R. Partl00. The
prohibition on disability discrimination includes the requirement that new
multifamily housing with four or more dwelling units—i.e., the public and
common use areas and individual apartment units (all units in buildings with
elevators and ground -floor units in buildings without elevators)— be designed
and constructed with certain accessible features (See 24 C.F.R. § 100.201);
(h) Executive Order 11246, which prohibits federal contractors and federally
assisted construction contractors and subcontractors, who do over $10,000 in
Government business in one year from discriminating in employment decisions
on the basis of race, color, religion, sex, sexual orientation, gender
identification or national origin;
(i) Executive Order 11375, which bans discrimination on the basis of race, color,
religion, sex, sexual orientation, gender identification, or national origin in hiring
and employment in both the United States federal workforce and on the part
of government contractors;
Q) California Public Contract Code § 10295.3, which prohibits discrimination based
on domestic partnerships and those in same sex marriages;
Page 4 of 14 Initials
Page 82 of 271
EXHIBIT D
*' CalOES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non -Disaster Grant Programs
(k) DHS policy to ensure the equal treatment of faith -based organizations, under
which all applicants and recipients must complywith equal treatment policies
and requirements contained in 6 C.F.R. Part 19;
(1) The Applicant will comply with California's Fair Employment and Housing Act
(FEHA) (California Government Code §§ 12940, 12945, 12945.2), as applicable.
FEHA prohibits harassment and discrimination in employment because of
ancestry, familial status, race, color, religious creed (including religious dress
and grooming practices), sex (which includes pregnancy, childbirth,
breastfeeding and medical conditions related to pregnancy, childbirth or
breastfeeding), gender, gender identity, gender expression, sexual orientation,
marital status, national origin, ancestry, mental and physical disability, genetic
information, medical condition, age, pregnancy, denial of medical and family
care leave, or pregnancy disability leave, military and veteran status, and/or
retaliation for protesting illegal discrimination related to one of these
categories, or for reporting patient abuse in tax supported institutions;
(m)Any other nondiscrimination provisions in the specific statute(s) under which
application for federal assistance is being made; and
(n) The requirements of any other nondiscrimination statute(s) that may apply to this
application.
6. Drug -Free Workplace
As required by the Drug -Free Workplace Act of 1988 (41 U.S.C. § 701 et seq.), the
Applicant certifies that it will maintain a drug -free workplace and a drug -free
awareness program as outlined in the Act.
7. Environmental Standards
The Applicant will comply with state and federal environmental standards, including:
(a) California Environmental Quality Act (CEQA) (California Public Resources Code
§§ 21000- 21177), to include coordination with the city or county planning
agency;
(b) CEQA Guidelines (California Code of Regulations, Title 14, Division 6, Chapter 3,
§§ 15000- 15387) ;
(c) Federal Clean Water Act (CWA) (33 U.S.C. § 1251 et seq.), which establishes the
basic structure for regulating discharges of pollutants into the waters of the
United States and regulating quality standards for surface waters;
(d) Federal Clean Air Act of 1955 (42 U.S.C. § 7401) which regulates air emissions
from stationary and mobile sources;
Page 5 of 14
Initials
Page 83 of 271
EXHIBIT D
*' CalOES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non -Disaster Grant Programs
(e) Institution of environmental quality control measures under the National
Environmental Policy Act (NEPA) of 1969 (P.L. 91-190); the Council on
Environmental Quality Regulations for Implementing the Procedural Provisions
of NEPA; and Executive Order 12898 which focuses on the environmental and
human health effects of federal actions on minority and low-income
populations with the goal of achieving environmental protection for all
communities;
(f) Evaluation of flood hazards in floodplains in accordance with Executive Order
1 1988;
(g) Executive Order 11514 which sets forth national environmental standards;
(h) Executive Order 11738 instituted to assure that each federal agency
empowered to enter into contracts for the procurement of goods, materials, or
services and each federal agency empowered to extend federal assistance by
way of grant, loan, or contract shall undertake such procurement and
assistance activities in a manner that will result in effective enforcement of the
Clean Air Act and the Federal Water Pollution Control Act Executive Order
11990 which requires preservation of wetlands;
(i) The Safe Drinking Water Act of 1974, (P.L. 93-523);
Q) The Endangered Species Act of 1973, (P.L. 93-205);
(k) Assurance of project consistency with the approved state management
program developed under the Coastal Zone Management Act of 1972
(16 U.S.C. §§ 1451 et seq.);
(1) Conformity of Federal Actions to State (Clear Air) Implementation Plans under
Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et
seq.);
(m) Wild and Scenic Rivers Act of 1968 (16 U.S.C. § 1271 et seq.) related to
protecting components or potential components of the national wild and
scenic rivers system.
The Applicant shall not be: 1) in violation of any order or resolution promulgated by
the State Air Resources Board or an air pollution district; 2) subject to a cease and
desist order pursuant to § 13301 of the California Water Code for violation of waste
discharge requirements or discharge prohibitions; or 3) determined to be in violation
of federal law relating to air or water pollution.
Page 6 of 14 Initials
Page 84 of 271
EXHIBIT D
*' CalOES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non -Disaster Grant Programs
8. Audits
For subrecipients expending $750,000 or more in federal grant funds annually, the
Applicant will cause to be performed the required financial and compliance audits in
accordance with the Single Audit Act Amendments of 1996 and Title 2 of the Code
of Federal Regulations, Part 200, Subpart F Audit Requirements.
9. Access to Records
In accordance with 2 C.F.R. § 200.336, the Applicant will give the awarding agency,
the Comptroller General of the United States and, if appropriate, the state, through
any authorized representative, access to and the right to examine all records, books,
papers, or documents related to the award. The Applicant will require any
subrecipients, contractors, successors, transferees and assignees to acknowledge
and agree to comply with this provision.
10. Conflict of Interest
The Applicant will establish safeguards to prohibit the Applicant's employees from
using their positions for a purpose that constitutes or presents the appearance of
personal or organizational conflict of interest, or personal gain.
11. Financial Management
False Claims for Payment - The Applicant will comply with 31 U.S.0 §§ 3729-3733
which sets forth that no subrecipient, recipient, or subrecipient shall submit a false
claim for payment, reimbursement or advance.
12. Reporting - Accountability
The Applicant agrees to comply with applicable provisions of the Federal Funding
Accountability and Transparency Act (FFATA) (P.L. 109-282), specifically (a) the
reporting of subawards obligating $25,000 or more in federal funds and (b) executive
compensation data for first -tier subawards. This includes the provisions of FFATA,
which includes requirements for executive compensation, and also requirements
implementing the Act for the non-federal entity at 2 C.F.R. Part 25 Financial
Assistance Use of Universal Identifier and Central Contractor Registration and 2 C.F.R.
Part 170 Reporting Subaward and Executive Compensation Information.
13. Whistleblower Protections
The Applicant also must comply with statutory requirements for whistleblower
protections at 10 U.S.C. § 2409, 41 U.S.C. § 4712, and 10 U.S.C. § 2324, 41 U.S.C. §
4304 and § 4310.
Page 7 of 14 Initials
Page 85 of 271
EXHIBIT D
*' CalOES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non -Disaster Grant Programs
14. Human Trafficking
The Applicant will comply with the requirements of Section 106(g) of the Trafficking
Victims Protection Act of 2000, as amended (22 U.S.C. § 7104) which prohibits grant
award recipients or a subrecipient from: (1) engaging in trafficking in persons during
the period of time that the award is in effect; (2) procuring a commercial sex act
during the period of time that the award is in effect; (3) using forced labor in the
performance of the award or subawards under the award.
15. Labor Standards
The Applicant will comply with the following federal labor standards:
(a) The Davis -Bacon Act (40 U.S.C. §§ 276a to 276a-7), as applicable, and the_
Copeland Act (40 U.S.C. § 3145 and 18 U.S.C. § 874) and the Contract Work
Hours and Safety Standards Act (40 U.S.C. §§ 327-333), regarding labor
standards for federally -assisted construction contracts or subcontracts, and
(b) The Federal Fair Labor Standards Act (29 U.S.C. § 201 et al.) as they apply to
employees of institutes of higher learning (IHE), hospitals and othernon-profit
organizations.
16. Worker's Compensation
The Applicant must comply with provisions which require every employer to be
insured to protect workers who may be injured on the job at all times during the
performance of the work of this Agreement, as per the workers compensation laws
set forth in California Labor Code §§ 3700 et seq.
17. Property -Related
If applicable to the type of project funded by this federal award, the Applicant will:
(a) Comply with the requirements of Titles II and III of the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which
provide for fair and equitable treatment of persons displaced or whose
property is acquired as a result of federal or federally -assisted programs. These
requirements apply to all interests in real property acquired for project
purposes regardless of federal participation in purchase;
(b) Comply with flood insurance purchase requirements of Section 102(a) of the_
Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires subrecipients
in a special flood hazard area to participate in the program and to purchase
flood insurance if the total cost of insurable construction and acquisition is
$10,000 or more;
Page 8 of 14 Initials
Page 86 of 271
EXHIBIT D
*' CalOES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non -Disaster Grant Programs
(c) Assist the awarding agency in assuring compliance with Section 106 of the
(d) National Historic Preservation Act of 1966, as amended (16 U.S.C. § 470),
Executive Order 11593 (identification and protection of historic properties), and
the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §469a-1 et
seq.); and
(e) Comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. § 4831
and 24 CFR Part 35) which prohibits the use of lead -based paint in construction
or rehabilitation of residence structures.
18. Certifications Applicable Only to Federally -Funded Construction Projects
For all construction projects, the Applicant will:
(a) Not dispose of, modify the use of, or change the terms of the real property title
or other interest in the site and facilities without permission and instructions from
the awarding agency. Will record the federal awarding agency directives and
will include a covenant in the title of real property acquired in whole or in part
with federal assistance funds to assure nondiscrimination during the useful life of
the project;
(b) Comply with the requirements of the awarding agency with regard to the
drafting, review and approval of construction plans and specifications; and
(c) Provide and maintain competent and adequate engineering supervision at
the construction site to ensure that the complete work conforms with the
approved plans and specifications and will furnish progressive reports and such
other information as may be required by the assistance awarding agency or
State.
19. Use of Cellular Device While Driving is Prohibited
Applicants are required to comply with California Vehicle Code sections 23123 and
23123.5. These laws prohibit driving motor vehicle while using an electronic wireless
communications device to write, send, or read a text -based communication. Drivers
are also prohibited from the use of a wireless telephone without hands -free listening
and talking, unless to make an emergency call to 911, law enforcement, or similar
services.
Page 9 of 14 Initials
Page 87 of 271
EXHIBIT D
*' CalOES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non -Disaster Grant Programs
20. California Public Records Act and Freedom of Information Act
The Applicant acknowledges that all information submitted in the course of applying
for funding under this program, or provided in the course of an entity's grant
management activities that are under Federal control, is subject to the Freedom of
Information Act (FOIA), 5 U.S.C. § 552, and the California Public Records Act,
California Government Code section 6250 et seq. The Applicant should consider
these laws and consult its own State and local laws and regulations regarding the
release of information when reporting sensitive matters in the grant application,
needs assessment, and strategic planning process.
EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) -
PROGRAM SPECIFIC ASSURANCES / CERTIFICATIONS
21. Acknowledgment of Federal Funding from DHS
All recipients must acknowledge their use of federal funding when issuing statements,
press releases, requests for proposals, bid invitations, and other documents describing
projects or programs funded in whole or in part with federal funds.
22. Activities Conducted Abroad
All recipients must ensure that project activities carried on outside the United States
are coordinated as necessary with appropriate government authorities and that
appropriate licenses, permits, or approvals are obtained.
23. Best Practices for Collection and Use of Personally Identifiable Information (PII)
DHS defines personally identifiable information (PII) as any information that permits the
identity of an individual to be directly or indirectly inferred, including any information
that is linked or linkable to that individual. All recipients who collectPll are required to
have a publically-available privacy policy that describes standards on the usage and
maintenance of PII they collect. Recipients may also find the DHS Privacy Impact
Assessments: Privacy Guidance and Privacy template a useful resource respectively.
24. Copyright
All recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 and
an acknowledgement of U.S. Government sponsorship (including the award number)
to any work first produced under federal financial assistance awards.
Page 10 of 14 Initials
Page 88 of 271
EXHIBIT D
*' CalOES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non -Disaster Grant Programs
25. Duplication of Benefits
Any cost allocable to a particular federal financial assistance award provided for in
2 C.F.R. Part 200, Subpart E may not be charged to other federal financial assistance
awards to overcome fund deficiencies, to avoid restrictions imposed by federal
statutes, regulations, or federal financial assistance award terms and conditions, or for
other reasons. However, these prohibitions would not preclude recipients from shifting
costs that are allowable under two or more awards in accordance with existing
federal statutes, regulations, or the federal financial assistance award terms and
conditions.
26. Energy Policy and Conservation Act
All recipients must comply with the requirements of 42 U.S.C. § 6201 which contain
policies relating to energy efficiency that are defined in the state energy
conservation plan issued in compliance with this Act.
27. Federal Debt Status
All recipients are required to be non -delinquent in their repayment of any federal
debt. Examples of relevant debt include delinquent payroll and other taxes, audit
disallowances, and benefit overpayments. See OMB Circular A-129.
28. Fly America Act of 1974
All recipients must comply with Preference for U.S. Flag Air Carriers: (air carriers
holding certificates under 49 U.S.C. § 41 102) for international air transportation of
people and property to the extent that such service is available, in accordance with
the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. §
401 18) and the interpretative guidelines issued by the Comptroller General of the
United States in the March 31, 1981, amendment to Comptroller General Decision 13-
138942.
29. Hotel and Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, all
Applicants must ensure that all conference, meeting, convention, or training space
funded in whole or in part with federal funds complies with the fire prevention and
control guidelines of the Federal Fire Prevention and Control Act of 1974, as
amended, 15 U.S.C. § 2225a.
Page 11 of 14 Initials
Page 89 of 271
EXHIBIT D
*' CalOES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non -Disaster Grant Programs
30. Non -supplanting Requirement
All recipients who receive federal financial assistance awards made under programs
that prohibit supplanting by law must ensure that federal funds do not replace
(supplant) funds that have been budgeted for the same purpose through non-
federal sources.
31. Patents and Intellectual Property Rights
Unless otherwise provided by law, recipients are subject to the Bayh-Dole Act, Pub. L.
No. 96-517, as amended, and codified in 35 U.S.C. § 200 et seq. All recipients are
subject to the specific requirements governing the development, reporting, and
disposition of rights to inventions and patents resulting from financial assistance
awards located at 37 C.F.R. Part 401 and the standard patent rights clause located
at 37 C.F.R. § 401.14.
32. SAFECOM
All recipients who receive federal financial assistance awards made under programs
that provide emergency communication equipment and its related activities must
comply with the SAFECOM Guidance for Emergency Communication Grants,
including provisions on technical standards that ensure and enhance interoperable
communications.
33. Terrorist Financing
All recipients must comply with Executive Order 13224 and U.S. law that prohibit
transactions with, and the provisions of resources and support to, individuals and
organizations associated with terrorism. Recipients are legally responsible to ensure
compliance with the Order and laws.
34. Reporting of Matters Related to Recipient Integrity and Performance
If the total value of the recipient's currently active grants, cooperative agreements,
and procurement contracts from all federal assistance offices exceeds $10,000,000 for
any period of time during the period of performance of this federal financial
assistance award, you must comply with the requirements set forth in the
government -wide Award Term and Condition for Recipient Integrity and
Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is
incorporated here by reference in the award terms and conditions.
Page 12 of 14 Initials
Page 90 of 271
EXHIBIT D
Cal "ES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non -Disaster Grant Programs
35. USA Patriot Act of 2001
All recipients must comply with requirements of the Uniting and Strengthening
America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism
Act (USA PATRIOT Act), which amends 18 U.S.C. §§ 175-175c.
36. Use of DHS Seal, Logo, and Flags
All recipients must obtain permission from their DHS Financial Assistance Office, prior
to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS
agency officials, including use of the United States Coast Guard seal, logo, crests or
reproductions of flags or likenesses of Coast Guard officials.
Page 13 of 14 Initials
Page 91 of 271
EXHIBIT D
*' CalOES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non -Disaster Grant Programs
IMPORTANT
The purpose of the assurance is to obtain federal and state financial assistance,
including any and all federal and state grants, loans, reimbursement, contracts, etc. The
Applicant recognizes and agrees that state financial assistance will be extended based
on the representations made in this assurance. This assurance is binding on the
Applicant, its successors, transferees, assignees, etc. Failure to comply with any of the
above assurances may result in suspension, termination, or reduction of grant funds.
All appropriate documentation, as outlined above, must be maintained on file by the
Applicant and available for Cal OES or public scrutiny upon request. Failure to comply
with these requirements may result in suspension of payments under the grant or
termination of the grant or both and the subrecipient may be ineligible for award of any
future grants if the Cal OES determines that any of the following has occurred: (1) the
recipient has made false certification, or (2) violates the certification by failing to carry
out the requirements as noted above.
All of the language contained within this document must be included in the award
documents for all subawards at all tiers. All recipients are bound by the Department of
Homeland Security Standard Terms and Conditions 2020, Version 10.1, hereby
incorporated by reference, which can be found at:
https://www.dhs.gov/publication/fyl 5-dhs-standard-terms-and-conditions.
The undersigned represents that he/she is authorized to enter into this agreement for and
on behalf of the Applicant.
Subrecipient:
Signature of Authorized Agent:
Printed Name of Authorized Agent:
Title:
Date:
Page 14 of 14
Initials
Page 92 of 271
EXHIBIT E
GAVIN NEWSOM MARK S. GHILARDUCCI
GOVERNOR _ DIRECTOR
*NW.",
�"" Cal OES
OF EMER E OFFICE
OF EMERGENCY SERVICES
October 23, 2020
Fesia A. Davenport
Acting Chief Executive Officer
Los Angeles County
500 West Temple Street, Room 713
Los Angeles, CA 90012-0000
SUBJECT: NOTIFICATION OF SUBRECIPIENT SUBAWARD APPROVAL
Fiscal Year (FY) 2020 Homeland Security Grant Program (HSGP)
Subaward #2020-0095, Cal OES ID#037-00000
Subaward Period of Performance: 09/01 /2020-05/31 /2023
Dear Ms. Davenport:
We are pleased to announce the approval of your FY 2020 HSGP subaward in the
amount of $10,593,612. Once the completed application is received and
approved, reimbursement of eligible subaward expenditures may be requested
using the California Governor's Office of Emergency Services (Cal OES) Financial
Management Forms Workbook. Failure to provide documentation in a timely
manner could result in a hold on funding, pursuant to Title 2, Code of Federal
Regulations (CFR), Sections 200.338(a) and 200.207(b)(1)-(2).
This subaward is subject to requirements in 2 CFR, Part 200, including the Notice of
Funding Opportunity (NOFO), the Preparedness Grants Manual, the California
Supplement to the NOFO, and all applicable federal, state, and local
requirements. All activities funded with this subaward must be completed within
the subaward period of performance.
Subrecipients must obtain additional written approval prior to incurring costs for
activities such as aviation, watercraft, allowability request logs, noncompetitive
procurement, and projects requiring Environmental Planning and Historic
Preservation review. Additionally, all projects falling under the National Priority
Investment Justifications must be reviewed and approved for effectiveness by the
3650 SCHRIEVER AVENUE, MATHER, CA 95655
EM-�> www.Ca]OES.ca.gov
Page 93 of 271
EXHIBIT E
Fesia A. Davenport
October 23, 2020
Page 2 of 2
Federal Emergency Management Agency (FEMA), prior to the obligation, and
expenditure of funds for those projects.
Your organization will be required to prepare and submit the Biannual Strategy
Implementation Report (BSIR) to Cal OES via the FEMA Grants Reporting Tool
(GRT) semi-annually for the duration of the subaward period of performance or
until all activities are completed and the subaward is formally closed. Failure to
submit required reports could result in subaward reduction, suspension, or
termination. Throughout the subaward cycle, milestones set in the GRT will be
used as indicators of project feasibility, performance, and grant management
capacity. This information may also be used in assessing proposals in future grant
opportunities.
A Conditional Hold has been placed on your subaward; five percent of the
subaward must be allocated to each of the four National Priority Investment
Justifications for a total of twenty percent of the award. To release this hold,
additional information is required for the investments identified which must be
submitted in the December 2020 BSIR in a manner consistent with Grants Program
Directorate Information Bulletin No. 447.
Your dated signature is required on this letter. Please sign and return the original
to your Cal OES Program Representative within 20 calendar days upon receipt
and keep a copy for your records. For further assistance, please contact your
Cal OES Program Representative.
Sincerely,
MARK S. GHILARDUCCI
Director
Fesia A. Davenport
Los Angeles County
F60T
Page 94 of 271
6�
El Segundo
FY 2021 State Home Security Program (SHSP) Projects
Grant Subaward: 2021-0081
Cal OES ID: 037-00000
Project
No Project Title
Project Ledger
001 NPA: Emergency Management Software
061 FS USAR/CBRNE Equipment 2
Ledger Type Initial Application
Date 4/25/2021
POP Start Date 9/1 /2021
POP End Date 5/31 /2024
Funding
Source Discipline TSolution Area Total Budgeted
HSGP-SHSP EMS Equipment $ 350,000
HSGP-SHSP FS Equipment $ 100,000
Total $ 450,000
Page 95 of 271
Planning
El Segundo Ledger Type Initial Application
FY 2021 State Home Security Program (SHSP) Projects JDate 4/25/2021
GrantSubaward: 2021-0081
Cal OES ID: 037-00000 POP Start Date 9/1/2021
POP End Date 5/31/2024
Project
No.
Planning Activity
Funding
Source
Discipline
Solution Area Sub
Category
Expenditure
Category
Final Product
Noncompetitive
Procurement
over 250K
Budgeted Cost
Page 96 of 271
El Segundo
FY 2021 State Home Security Program (SHSP) Projects
Grant Subaward: 2021-0081
Cal OES ID: 037-00000
Organization
Organization
Ledger Type I Initial Application
Date 1 4/25/2021
POP StartDate 1 9/1 /2021
POP End Date 1 5/31/2024
Page 97 of 271
Equipment
El Segundo
FY 2021 State Home Security Program (SHSP) Projects
Grant Subaward: 2021-0081
Cal OES ID: 037-00000
Ledger Type
Initial Application
Date
4/25/2021
POP Start Date
9/l/2021
POP End Date
5/31/2024
roJecf
Funding
Solution Area Sub
Deployable /
Noncompetitive
Budgeted
No.
Equipment Description (Include Quantity)
AEL #
AEL Title
Source
Discipline
Category
Shareable
Procure2m Kt over
Hold Trigger
Cost
$ 450,000
1.00
NPA: 650 Emergency Management Software User License
04AP-05-CDSS
Systems and Tools, ICS
HSGP-SHSP
EMG
Information
Both
No
No Hold Indicated
$ 350,000
Technology
01 UR-01-HLMT;
030E-04-LTHE;
01UR-01-GARM;
01 UR-0I-GARM;
Helmet; Rescue and Recovery; Protective; Technical Rescue
01 UR-01-GARM;
Incidents; NFPA 1951 Light;Personal; Intrinsically SafeGarment;
01 UR-01-GARM;
Rescue and Recovery; Protective; Technical Rescue Incidents;
Team Wendy Helmet (39(; Helmet Headlamp (39); Line
01 UR-01-GARM;
NFPA 1951 Garment; Rescue and Recovery; Protective;
Gear Tactical Uniform Shirt L (78(; Line Gear Tactical
01 UR-01-GLOV;
Technical Rescue Incidents; NFPA 1951 Garment; Rescue and
Uniform Shirt XL (78); CMC Uniform Rappel Belt (39); Tru-
01 UR-0I-GARM;
Recovery; Protective; Technical Rescue Incidents; NFPA
Soec H2O Proof Parka (39);Tru-Spec Fleece Jacket (39);
Ol UR
1951 Garment; Rescue and Recovery; Protective; Technical-0I-GARM;
CMC Essential Glove (39); Alta Superflex Knee Pads (39);
01 UR-01-FTW R;
Rescue Incidents; NFPA 1951 Garment; Rescue and Recovery;
Protective; Technical Rescue Incidents; NFPA 1951 Gloves;
Alta Flex Industrial Elbow Pads (39); Matterhorn Waterproof
01ZP-00-GBAG;
Rescue and Recovery; Protective; Technical Rescue Incidents;
Boot (39); First in Command Pack Gear Bag (39); Wolfpack
03SR-02-MARK;
NFPA 1951 Garment; Rescue and Recovery; Protective;
Load Bearing Harness (6); Wolfpack USAR Shoring Nail Bags
03SR-01-TLPN; 03SR
Technical Rescue Incidents; NFPA 1951 Garment; Rescue and
CBRNE Search
61.13
(4(; Wolfpack USAR Hammer Loops (4); Wolfpack USAR
01-TLPN; 03SR-02-
Recovery; Protective; Technical Rescue Incidents; NFPA
HSGP-SHSP
FS
and Rescue
Both
Nc
No Hold Indicated
$ 100,000
Marking Kit (4(; Kamp -rite Oversize Tent Cot (S); Colman
MARK; 19GN-00-
1951 Footwear; Rescue and Recovery; Protective; Technical
Equipment
Sleeping Bag (5(; Arizona Vortex (1 ); Bendix King Radios
HSSF; 19GN-00-
Rescue Incidents; NFPA 1951 Cag/Cox; EnsemCle Gear Storage
with accessories (5); CMC Static Pro Lifeline 600ft (2(; CMC
BIVY; 030E-05-
Tools; Structural Assessment; Marking and Monitoring Tools;
Rope Bags Model #6 (2(; Honda EB6500 Generator (1(;
ROPH; 06CP-01-
Hand; Pneumatic Tools; Hand; Pneumatic Tools; Structural
CMC LSP Half -Back w/vertical lift case (1(; Ramfan UB20
PORT; 030E-05-
Assessment; Marking and Monitoring Housing; SuCsistence and
Manhole Entry System (1 ); Ramfan Intrinsically Safe Blower
ROPE; 030E-05-
SonitationCogs; Civy/Sleeping Hardware; Rappelling or Rescue
(1(; Grace Industries SuperPass 5X Pass (4); CMC MPD
ROPS; 10GE-00-
Operations; Life Safety Radio; PortaCleRope; Life Safety
Software; Rope; Life Safety Generators Hardware; Rappelling or
13mm (1(; CM Aztek Pro Series System (4)
GENR; 030E-05-
Rescue Operations; Life Safety Fan; Intrinsically Safe; Exhaust
ROPH; 19GN-M
Fan; Intrinsically Safe; Exhaus}SCCA; CCRN; Tactical Hardware;
FANE; 19GN-M
Rappelling or Rescue Operations; Life Safety Hardware;
FANE: 01AR-01-
Rappelling or Rescue Operations; Life Safety
SCBT: 030E-05-
ROPH; 030E-05-
ROPH
Page 98 of 271
Training
El Segundo
FY 2021 State Home Security Program (SHSP) Projects
Grant Subaward: 2021-0081
Cal OES ID: 037-00000
Ledger Type
Initial Application
Date
4/25/2021
POP Start Date
9/ 1 /2021
POP End Date
5/31 /2024
Project
No.
Course Name
Funding
Source
Discipline
Solution Area Sub
Category
Expenditure
Category
Feedback
Number
Training
Activity
Total #
Trainee(s)
Identified
Host
Noncompetitive
Procurement
EHP Hold
EHP Approval Date
Budgeted Cost
Page 99 of 271
Exercise
El Segundo
FY 2021 State Home Security Program (SHSP) Projects
Grant Subaward: 2021-0081
Cal OES ID: 037-00000
Ledger Type
Initial Application
Date
4/25/2021
POP Start Date
9/1 /2021
POP End Date
5/31/2024
Project
No.
Exercise Title
Funding
Source
Discipline
Solution Area Sub-
Category
Expenditure
Category
Date of
Exercise
Exercise Type
Identified Host
Date of AAR
entered into
HSEEP
Noncompetitive
Procurement
over 5250K
EHP Hold
Budgeted Cost
Page 100 of 271
EXHIBIT F
1
The Department of Homeland Security (DHS)
Notice of Funding Opportunity (NOFO)
Fiscal Year 2021 Homeland Security Grant Program
NOTE: If you are going to apply for this funding opportunity and have not obtained an
Employer Identification Number (EIN), a Data Universal Numbering System (DUNS)
number, are not currently registered in the System for Award Management (SAM), or
your SAM registration is not active, please take immediate action to obtain an EIN and
DUNS Number, if applicable, and then register immediately in SAM or, if applicable,
renew your SAM registration. It may take four weeks or more after you submit your SAM
registration before your registration is active in SAM, then an additional 24 hours for
Grants.gov to recognize your information. Information on obtaining a DUNS number and
registering in SAM is available from Grants.gov at:
http://www. rg antsgov/web/grants/register.html. Detailed information regarding DUNS, EIN,
and SAM is also provided in Section D of this NOFO under the subsection titled "How to
Register to Apply." Detailed information regarding the time required for each registration is also
provided in Section D of this NOFO under the subsection titled "Other Key Dates."
Table of Contents
A. Program Description................................................................................................................ 3
1.
Issued By..........................................................................................................................
3
2.
Assistance Listings Number............................................................................................
3
3.
Assistance Listings Title..................................................................................................
3
4.
Funding Opportunity Title...............................................................................................
3
5.
Funding Opportunity Number..........................................................................................
3
6.
Authorizing Authority for Program.................................................................................
3
7.
Appropriation Authority for Program..............................................................................
3
8.
Announcement Type........................................................................................................
3
9.
Program Category............................................................................................................
3
10.
Program Overview, Objectives, and Priorities................................................................
3
11.
Performance Metrics........................................................................................................
9
B. Federal
Award Information...................................................................................................
10
1.
Available Funding for the NOFO..................................................................................
10
2.
Projected Number of Awards........................................................................................
13
3.
Period of Performance...................................................................................................
13
4.
Projected Period of Performance Start Date(s)..............................................................
13
5.
Projected Period of Performance End Date(s)...............................................................
13
6.
Funding Instrument Type...............................................................................................
13
C. Eligibility Information...........................................................................................................
13
1.
Eligible Applicants.........................................................................................................
13
2.
Applicant Eligibility Criteria.........................................................................................
14
3.
Other Eligibility Criteria................................................................................................
14
4.
Cost Share or Match.......................................................................................................
15
D. Application and Submission Information..............................................................................
15
1.
Key Dates and Times.....................................................................................................
15
2.
Agreeing to Terms and Conditions of the Award..........................................................
17
FY 2021 HSGP NOFO Back to the T
Page 101 of 271
EXHIBIT F
2
3.
Address to Request Application Package......................................................................
17
4.
Steps Required to Obtain a Unique Entity Identifier, Register in the System for Award
Management (SAM), and Submit an Application.........................................................
17
5.
Electronic Delivery........................................................................................................
18
6.
How to Register to Apply through Grants.gov..............................................................
18
7.
How to Submit an Initial Application to FEMA via Grants.gov...................................
18
8.
Submitting the Final Application in ND Grants............................................................
19
9.
Timely Receipt Requirements and Proof of Timely Submission ..................................
19
10.
Content and Form of Application Submission...............................................................
20
11.
Other Submission Requirements....................................................................................
32
12.
Intergovernmental Review.............................................................................................
32
13.
Funding Restrictions and Allowable Costs....................................................................
32
E. Application Review Information...........................................................................................
41
1.
Application Evaluation Criteria.....................................................................................
41
2.
Review and Selection Process.......................................................................................
43
F. Federal
Award Administration Information..........................................................................
46
1.
Notice of Award.............................................................................................................
46
2.
Pass -Through Requirements..........................................................................................
47
3.
Administrative and National Policy Requirements........................................................
48
4.
Reporting........................................................................................................................51
5.
Monitoring and Oversight..............................................................................................
51
G. DHS
Awarding Agency Contact Information.......................................................................
52
1.
Contact and Resource Information................................................................................
52
2.
Systems Information......................................................................................................
53
H. Additional Information..........................................................................................................53
1.
Termination Provisions..................................................................................................
54
2.
Period of Performance Extensions.................................................................................
54
FY 2021 HSGP NOFO
Back to the T
Page 102 of 271
EXHIBIT F
3
A. Program Description
1. Issued By
U.S. Department of Homeland Security (DHS)/Federal Emergency Management Agency
(FEMA)/Grant Programs Directorate (GPD)
2. Assistance Listings Number
97.067
3. Assistance Listings Title
Homeland Security Grant Program
4. Funding Opportunity Title
Fiscal Year 2021 Homeland Security Grant Program (HSGP)
• State Homeland Security Program (SHSP)
• Urban Area Security Initiative (UASI)
• Operation Stonegarden (OPSG)
5. Funding Opportunity Number
DHS-21-[GPD]-[067]-[00]-[02]
6. Authorizing Authority for Program
Section 2002 of the Homeland Security Act of 2002 (Pub. L. No. 107-296, as amended) (6
U.S.C. § 603)
7. Appropriation Authority for Program
Department of Homeland Security Appropriations Act, 2021 (Pub. L. No. 116-260)
8. Announcement Type
Initial
9. Program Category
Preparedness: Community Security
10. Program Overview, Objectives, and Priorities
a. Overview
The Fiscal Year (FY) 2021 Homeland Security Grant Program (HSGP) is one of three grant
programs that constitute the DHS/FEMA focus on enhancing the ability of state, local, tribal,
and territorial governments, as well as nonprofits, to prevent, protect against, respond to, and
recover from terrorist attacks. These grant programs are part of a comprehensive set of
measures authorized by Congress and implemented by DHS to help strengthen the Nation's
communities against potential terrorist attacks. Among the five basic homeland security
missions noted in the DHS Strategic Plan, HSGP supports the goal to Strengthen National
Preparedness and Resilience.
FY 2021 HSGP NOFO
Back to the T
Page 103 of 271
EXHIBIT F
4
In FY 2021, there are three components of HSGP:
1) State Homeland Security Program (SHSP): SHSP assists state, local, tribal, and
territorial efforts to build, sustain, and deliver the capabilities necessary to prevent,
prepare for, protect against, and respond to acts of terrorism.
2) Urban Area Security Initiative (UASI): UASI assists high -threat, high -density Urban
Area efforts to build, sustain, and deliver the capabilities necessary to prevent,
prepare for, protect against, and respond to acts of terrorism.
3) Operation Stonegarden (OPSG): OPSG supports enhanced cooperation and
coordination among Customs and Border Protection (CBP), United States Border
Patrol (USBP), and federal, state, local, tribal, and territorial law enforcement agencies
to improve overall border security. OPSG provides funding to support joint efforts to
secure the United States' borders along routes of ingress/egress to and from
international borders, to include travel corridors in states bordering Mexico and
Canada, as well as states and territories with international water borders. State, local,
tribal, and territorial (SLTT) law enforcement agencies utilize their inherent law
enforcement authorities to support the border security mission and do not receive any
additional authority as a result of participation in OPSG.
The 2018-2022 FEMA Strategic Plan creates a shared vision for reducing the risks posed by
terrorism and sets an ambitious, yet achievable, path forward to unify and further
professionalize emergency management across the country. HSGP supports the goals of
Building a Culture of Preparedness and Readying the Nation for Catastrophic Disasters. We
invite our stakeholders and partners to also adopt these priorities and join us in building a
more prepared and resilient Nation, as preparedness is a shared responsibility and funding
should support priorities that are most impactful and demonstrate the greatest return on
investment.
For FY 2021, DHS is focused on the criticality of information sharing and collaboration to
building a national culture of preparedness and protecting against terrorism and other
emerging threats to our national security. DHS and its homeland security mission were born
from the "failures among federal agencies and between the federal agencies and state and
local authorities to share critical information related to the threat of terrorism" prior to the
September 11, 2001, attacks.' The threat profile has changed in the past two decades — we
now face continuous cyber threats by sophisticated actors, threats to soft targets and crowded
places, threats from domestic violent extremists, and threats from new and emerging
technologies. But information sharing and cooperation among state, local, and tribal
authorities and federal agencies, including all DHS officials, is just as vital, and perhaps even
more vital, today. Therefore, for FY 2021, we have identified five priority areas, tied to some
of the most serious threats that DHS would like to see addressed by state and local
' Homeland Security Act of 2002: Report Together with Minority and Dissenting Views 222, Select Committee on
Homeland Security: 107th Congress, U.S. House of Representatives (2002) (H. Rpt. 107-609).
FY 2021 HSGP NOFO
Back to the T
Page 104 of 271
EXHIBIT F
governments, that recipients will need to address with their HSGP funds. Perhaps most
importantly, we will be focused on forging partnerships to strengthen information sharing
and collaboration in each of these priority areas and looking for recipients to remove barriers
to communication and cooperation with DHS and other federal agencies.
b. Objective
The objective of the FY 2021 HSGP is to fund state, local, tribal, and territorial efforts to
prevent terrorism and prepare the Nation for threats and hazards that pose the greatest risk to
the security of the United States.
c. Priorities
Given the evolving threat landscape, it is incumbent upon DHS/FEMA to continuously
evaluate the national risk profile and set priorities that help ensure appropriate allocation of
scarce security dollars. In assessing the national risk profile for FY 2021, five priority areas
attract the most concern. Due to the unique threats that the nation faces in 2021, DHS/FEMA
has determined that these five priorities should be addressed by allocating specific
percentages of SHSP and UASI funds to each of these five areas, for a total of 30 percent per
award. The following are the five priority areas for FY 2021, along with the corresponding
percentage of SHSP and UASI funds that each recipient will be required to designate to each
priority area in order to obtain a full allocation of SHSP and UASI funds:
1) Enhancing cybersecurity — 7.5 percent
2) Enhancing the protection of soft targets/crowded places — 5 percent
3) Enhancing information and intelligence sharing and analysis, and cooperation with
federal agencies, including DHS — 5 percent
4) Combating domestic violent extremism — 7.5 percent
5) Addressing emergent threats (e.g., transnational criminal organizations, unmanned
aircraft systems [UASs], weapons of mass destruction [WMD], etc.) — 5 percent
Failure by a recipient to propose investments and projects that align with the five priority
areas and spending requirements will result in a recipient having a portion of their SHSP and
UASI funds (up to 30 percent) placed on hold until they provide projects that sufficiently
align to the National Priority Areas, and total at least the minimum percentage identified
above of total SHSP and UASI funds per National Priority Area.
A state or high -risk urban area must allocate the remaining 70 percent of their funding to
gaps identified through their Threat and Hazard Identification and Risk Assessment (THIRA)
and Stakeholder Preparedness Review (SPR) process.
Likewise, there are several enduring security needs that crosscut the homeland security
enterprise to which recipients should consider allocating funding across core capability gaps
and national priorities. The following are enduring needs that help recipients implement a
comprehensive approach to securing communities:
1) Effective planning;
2) Training and awareness campaigns;
FY 2021 HSGP NOFO
Back to the T
Page 105 of 271
EXHIBIT F
6
3) Equipment and capital projects; and
4) Exercises.
SHSP and UASI Funding Priorities
The table below provides a breakdown of the FY 2021 SHSP and UASI priorities (the focus
of OPSG remains unique to border security), showing the core capabilities enhanced and
lifelines supported, as well as examples of eligible project types for each area. A detailed
description of allowable investments for each project type is included in the Preparedness
Grants Manual. DHS/FEMA anticipates that in future years, national priorities will continue
to be included and will be updated as the threats evolve and as capability gaps are closed.
Applicants are strongly encouraged to begin planning to sustain existing capabilities through
funding mechanisms other than DHS preparedness grants.
FY 2021 SHSP & UASI Funding Priorities
Priority Areas
Core Capabilities
National Priorities
Enhancing
• Cybersecurity
• Safety and
• Cybersecurity risk assessments
Cybersecurity
. Intelligence and information
Security
• Migrating online services to the ".gov"
sharing
internet domain
• Planning
• Projects that address vulnerabilities
• Public information and
identified in cybersecurity risk
warning
assessments
• Operational coordination
o Improving cybersecurity of critical
• Screening, search, and
infrastructure to meet minimum levels
detection
identified by the Cybersecurity and
• Access control and identity
Infrastructure Security Agency (CISA)
verification
o Cybersecurity training and planning
• Supply chain integrity and
security
• Risk management for
protection programs and
activities
• Long-term vulnerability
reduction
• Situational assessment
• Infrastructure systems
• Operational communications
Enhancing the
• Operational coordination
• Safety and
• Operational overtime
Protection of
. Public information and
Security
• Physical security enhancements
Soft Targets/
warning
o Closed-circuit television (CCTV)
Crowded Places
. Intelligence and information
security cameras
sharing
o Security screening equipment for
• Interdiction and disruption
people and baggage
• Screening, search, and
o Lighting
detection
o Access controls
• Access control and identity
o Fencing, gates, barriers, etc.
verification
• Physical protective measures
• Risk management for
protection programs and
activities
FY 2021 HSGP NOFO
Back to the T
Page 106 of 271
EXHIBIT F
Priority Areas
Core Capabilities
Lifelines
Example Project Types
Enhancing
• Intelligence and information
• Safety and
• Fusion center operations (Fusion Center
information and
sharing
Security
project will be required under this
intelligence
• Interdiction and disruption
investment, no longer as a stand-alone
sharing and
• Planning
investment)
analysis, and
• Public information and
• Information sharing with all DHS
cooperation with
warning
components; fusion centers; other
federal agencies,
• Operational coordination
operational, investigative, and analytic
including DHS
• Risk management for
entities; and other federal law
protection programs and
enforcement and intelligence entities
activities
• Cooperation with DHS officials and other
entities designated by DHS in
intelligence, threat recognition,
assessment, analysis, and mitigation
• Identification, assessment, and reporting
of threats of violence
• Joint intelligence analysis training and
planning with DHS officials and other
entities designated by DHS
Combating
• Interdiction and disruption
• Safety and
• Open source analysis of misinformation
Domestic
• Screening, search and
Security
campaigns, targeted violence and threats
Violent
detection
to life, including tips/leads, and
Extremism
• Physical protective measures
online/social media -based threats
• Intelligence and information
• Sharing and leveraging intelligence and
sharing
information, including open source
• Planning
analysis
• Public information and
• Execution and management of threat
warning
assessment programs to identify, evaluate,
• Operational coordination
and analyze indicators and behaviors
• Risk management for
indicative of domestic violent extremists
protection programs and
• Training and awareness programs (e.g.,
activities
through social media, suspicious activity
reporting [SAR] indicators and behaviors)
to help prevent radicalization
• Training and awareness programs (e.g.,
through social media, SAR indicators and
behaviors) to educate the public on
misinformation campaigns and resources
to help them identify and report potential
instances of domestic violent extremism
Addressing
• Interdiction & disruption
• Safety and
• Sharing and leveraging intelligence and
Emergent
• Screening, search and
Security
information
Threats, such as
detection
• UAS detection technologies
the activities of
• Physical protective measures
• Enhancing WMD and/or improvised
Transnational
• Intelligence and information
explosive device (IED) prevention,
Criminal
sharing
detection, response and recovery
Organizations,
• Planning
capabilities
open source
• Public Information and
o Chemical/Biological/Radiological/
threats, and
Warning
Nuclear/Explosive (CBRNE)
threats from
. Operational Coordination
detection, prevention, response, and
UAS and WMD
recove e ui ment
Enduring Needs
Planning
• Planning
• Safety and
• Development of -
Security
o Security Risk Management Plans
FY 2021 HSGP NOFO
Back to the T
Page 107 of 271
EXHIBIT F
8
Priority Areas
Core Capabilities
Lifelines
Example Project Types
• Risk management for
o Threat Mitigation Plans
protection programs and
o Continuity of Operations Plans
activities
o Response Plans
• Risk and disaster resilience
• Efforts to strengthen governance
assessment
integration between/among regional
• Threats and hazards
partners
identification
• Joint training and planning with DHS
• Operational coordination
officials and other entities designated by
• Community resilience
DHS
• Cybersecurity training and planning
Training &
• Long-term vulnerability
• Safety and
• Active shooter training
Awareness
reduction
Security
• Intelligence analyst training
• Public information and
• SAR and terrorism indicators/behaviors
warning
training
• Operational coordination
• Security training for employees
• Situational assessment
. Public awareness/preparedness campaigns
• Community resilience
• Joint training and planning with DHS
officials and other entities designated by
DHS
• Cybersecurity training and planning
Equipment &
• Long-term vulnerability
• Safety and
• Protection of high -risk, high -consequence
Capital Projects
reduction
Security
areas or systems that have been identified
• Infrastructure systems
through risk assessments
• Operational communications
• Physical security enhancements
• Interdiction and disruption
o Security cameras (CCTV)
• Screening, search and
o Security screening equipment for
detection
people and baggage
• Access control and identity
o Lighting
verification
o Access Controls
• Physical protective measures
■ Fencing, gates, barriers, etc.
Exercises
• Long-term vulnerability
• Safety and
• Response exercises
reduction
Security
• Operational coordination
• Operational communications
• Community resilience
For FY 2021, each SHSP and UASI recipient is required to submit an Investment
Justification (IJ) for each of the five National Priority Areas identified above. Each of these
five investments must also account for at least the relevant minimum percentage of the
applicant's SHSP and UASI allocation. The fusion center project must be included under the
Information and Intelligence Sharing IJ. State Administrative Agencies (SAAs) may submit
complete project -level information at the time of application, including the five National
Priority Area IJs, but are not required to do so. As a reminder, all SHSP- and UASI-funded
projects must have a demonstrated nexus to preventing, preparing for, protecting against, and
responding to acts of terrorism. However, such projects may simultaneously support
enhanced preparedness for disasters unrelated to acts of terrorism.
DHS/FEMA also requires SHSP and UASI recipients (states, territories, and high -risk urban
areas) to complete a THIRA/SPR and prioritize grant funding to support closing capability
gaps or sustaining capabilities that address national priorities and/or support enduring needs.
FY 2021 HSGP NOFO
Back to the T
Page 108 of 271
EXHIBIT F
9
Additional information on the THIRA/SPR process, including other National Preparedness
System (NPS) tools and resources, can be found at https://www.fema.gov/national-
preparedness-system. Detailed information on THIRA/SPR timelines and deadlines can be
found in the Preparedness Grants Manual.
OPSG Funding Priorities
The table below provides a breakdown of the FY 2021 OPSG funding priorities, which
remain focused on and unique to border security.
FY 2021 OPSG Funding Priorities
Priority Areas
Core Capabilities
National Priorities
Enhancing
• Intelligence and
• Safety and
• Participation in the DHS/ICE 287(g)
information and
information sharing
Security
training program
intelligence
• Information sharing with all DHS
sharing and
components; fusion centers; other
analysis, and
operational, investigative, and analytic
cooperation with
entities; and other federal law
federal agencies,
enforcement and intelligence entities
including DHS
• Cooperation with DHS officials and other
entities designated by DHS in
intelligence, threat recognition,
assessment, analysis, and mitigation
• Identification, assessment, and reporting
of threats of violence
• Joint intelligence analysis training and
planning with DHS officials and other
entities designated by DHS
Addressing
• Interdiction & disruption
• Safety and
• Operational overtime for border security
Emergent
• Screening, search and
Security
operations as directed by the applicable,
Threats, such as
detection
USBP-approved operations order
the activities of
• Physical protective
• Sharing and leveraging intelligence and
Transnational
measures
information
Criminal
• Intelligence and
Organizations
information sharing
For FY 2021, each OPSG applicant is required to clearly articulate and identify how the
Concept of Operations addresses each of the two national priorities identified above.
11. Performance Metrics
Performance metrics for this program:
SHSP and UASI:
• Percentage of funding allocated by the recipient to core capabilities to build or sustain
national priorities identified in the section above
FY 2021 HSGP NOFO
Back to the T
Page 109 of 271
EXHIBIT F
10
OPSG:
Number of contacts that occurred as a result of OPSG deployments
o Number of arrests that resulted from OPSG contacts
o Value of drug seizures that resulted from OPSG contacts
B. Federal Award Information
1. Available Funding for the NOFO: $1,120,000,000.00
SHSP Allocations
For FY 2021, DHS/FEMA will award SHSP funds based on DHS/FEMA's relative risk
methodology and statutory minimums pursuant to the Homeland Security Act of 2002, as
amended. THIRA/SPR results do not impact grant allocation or award.
Each state and territory will receive a minimum allocation under the SHSP using thresholds
established in the Homeland Security Act of 2002, as amended. All 50 States, the District of
Columbia, and the Commonwealth of Puerto Rico will receive 0.35 percent of the total funds
allocated for grants under Section 2003 and Section 2004 of the Homeland Security Act of
2002, as amended. Each of the four territories (American Samoa, Guam, the Northern
Mariana Islands, and the U.S. Virgin Islands) will receive a minimum allocation of 0.08
percent of the total funds allocated for grants under Section 2003 and 2004 of the Homeland
Security Act of 2002, as amended.
Each state must include a separate IJ for each of the five National Priority Areas identified in
the Priorities section, above. All projects related to the National Priority Area must be
included in the IJ. The funding level in each National Priority Area investment must equal
or exceed the percentage for that respective National Priority Area, calculated as a
percentage of the state's SHSP allocation in the table below.
FY 2021 SHSP ALLOCATIONS
State/Territory
Alabama
FY I2021
Allocation
$4,602,500 Montana
i
$4,602,500
Alaska
$4,602,500 Nebraska
$4,602,500
American Samoa
$1,052,000 Nevada
$4,602,500
Arizona
$4,602,500 New Hampshire
$4,602,500
Arkansas
$4,602,500 New Jersey
$7,345,897
California
$59,220,807 New Mexico
$4,602,500
Colorado
$4,602,500 New York
$70,639,800
FY 2021 HSGP NOFO
Back to the T
Page 110 of 271
EXHIBIT F
11
State/TerritoryI21
Connecticut
Allocation
$4,602,500
State/Territory
North Carolina
FY 2021
i i
$5,280,222
Delaware
$4,602,500
North Dakota
$4,602,500
District of Columbia
$5,280,222
Northern Mariana Islands
$1,052,000
Florida
$9,701,894
Ohio
$69428,138
Georgia
$5,491,278
Oklahoma
$4,602,500
Guam
$19052,000
Oregon
$49602,500
Hawaii
$4,602,500
Pennsylvania
$8,447,973
Idaho
$4,602,500
Puerto Rico
$4,602,500
Illinois
$14,427,260
Rhode Island
$4,602,500
Indiana
$4,602,500
South Carolina
$4,602,500
Iowa
$4,602,500
South Dakota
$4,602,500
Kansas
$4,602,500
Tennessee
$4,602,500
Kentucky
$4,602,500
Texas
$18,908,141
Louisiana
$4,602,500
U.S. Virgin Islands
$1,052,000
Maine
$4,602,500
Utah
$4,602,500
Maryland
$7,345,897
Vermont
$4,602,500
Massachusetts
$6,428,138
Virginia
$8,447,973
Michigan
$5,280,222
Washington
$69428,138
Minnesota
$4,602,500
West Virginia
$49602,500
Mississippi
$4,602,500
Wisconsin
$4,602,500
Missouri
TotalIII
$4,602,500
Wyoming
$4,602,500
III
UASI Allocations
Eligible candidates for the FY 2021 UASI program are identified in the table below.
Eligibility has been determined through an analysis of relative risk of terrorism faced by the
100 most populous Metropolitan Statistical Areas (MSAs) in the United States, in accordance
with the Homeland Security Act of 2002, as amended. Detailed information on MSAs is
publicly available from the United States Census Bureau at
https://www.census.gov/programs-surveys/metro-micro.html. THIRA/SPR results do not
impact grant allocation or award.
The following table identifies the UASI allocations for each high -risk urban area based on
DHS/FEMA's relative risk methodology pursuant to the Homeland Security Act of 2002, as
amended.
In its application, each high -risk urban area, through the state, must include a separate IJ for
each of the five National Priority Areas identified in the Priorities section, above. All
projects related to the National Priority Area must be included in the IJ. The funding
level in each National Priority Area investment must equal or exceed the percentage for that
respective National Priority Area, calculated as a percentage of the urban area's UASI
allocation in the table below.
FY 2021 HSGP NOFO
Back to the T
Page 111 of 271
EXHIBIT F
12
2021 UASI ALLOCATIONS
Arizona
UrbanI
Phoenix Area
$5,250,000
California
Anaheim/Santa Ana Area
$5,250,000
Bay Area
$37,500,000
Los Angeles/LongAngeles/Long Beach Area
$68,000,000
Riverside Area
$3,900,000
Sacramento Area
$3,800,000
San Diego Area
$16,900,000
Colorado
Denver Area
$3,900,000
District of Columbia
National Capital Region
$51,750,000
Florida
Miami/Fort Lauderdale Area
$14,750,000
Orlando Area
$3,800,000
Tampa Area
$3,800,000
Georgia
Atlanta Area
$6,250,000
Hawaii
Honolulu Area
$3,800,000
Illinois
Chicago Area
$68,000,000
Maryland
Baltimore Area
$4,250,000
Massachusetts
Boston Area
$16,900,000
Michigan
Detroit Area
$5,250,000
Minnesota
Twin Cities Area
$5,250,000
Missouri
St. Louis Area
$3,800,000
Nevada
Las Vegas Area
$5,250,000
New Jersey
Jersey City/Newark Area
$19,050,000
New York
New York City Area
$178,750,000
North Carolina
Charlotte Area
$3,800,000
Oregon
Portland Area
$3,800,000
Pennsylvania
Philadelphia Area
$16,900,000
Texas
Dallas/Fort Worth/Arlington Area
$16,900,000
Houston Area
$24,600,000
San Antonio Area
$3,800,000
Virginia
Ham ton Roads Area
$3,800,000
Washington
Total
Seattle Area
$6,250,000
III III
OPSG Allocations
For FY 2021, DHS/FEMA will award OPSG funds based on risk and the anticipated
effectiveness of the proposed use of grant funds upon completion of the application review
process. The FY 2021 OPSG risk assessment is designed to identify the risk to border
security and to assist with the distribution of funds for the grant program. Funding under
OPSG is distributed based on the risk to the security of the border and the effectiveness of
the proposed projects. Entities eligible for funding are the state, local, and tribal law
FY 2021 HSGP NOFO
Back to the T
Page 112 of 271
EXHIBIT F
13
enforcement agencies that are located along the border of the United States. DHS/FEMA will
make final award determinations based upon a review of the anticipated effectiveness of the
state's application as described in Section D, below. The THIRA/SPR process is not required
for OPSG.
For the purposes of OPSG, the risk is defined as the potential for an adverse outcome
assessed as a function of threats, vulnerabilities, and consequences associated with an
incident, event, or occurrence.
Based upon ongoing intelligence analysis and extensive security reviews, DHS/CBP
continues to focus the bulk of OPSG funds based upon risk analyses. The risk model used to
allocate OPSG funds considers the potential risk that certain threats pose to border security
and estimates the relative risk faced by a given area. In evaluating risk, DHS/CBP considers
intelligence, situational awareness, criminal trends, and statistical data specific to each of the
border sectors, and the potential impacts that these threats pose to the security of the border
area. For vulnerability and consequence, DHS/CBP considers the expected impact and
consequences of successful border events occurring in specific areas.
Threat and vulnerability are evaluated based on specific operational data from DHS/CBP.
Threat components present in each of the sectors are used to determine the overall threat
score. These components are terrorism, criminal aliens, drug trafficking organizations, and
alien smuggling organizations.
Effectiveness of the proposed investments will be evaluated based on the recipient's
investment strategy, budget, collaboration, and past performance.
2. Projected Number of Awards: 56
3. Period of Performance:
36 months
Extensions to the period of performance are allowed. For additional information on period of
performance extensions, please refer to Section H of this NOFO and the Preparedness Grants
Manual.
FEMA awards under this program only include one budget period, so it will be same as the
period of performance. See 2 C.F.R. § 200.1 for definitions of "budget period" and "period of
performance."
4. Projected Period of Performance Start Date(s): 10/01/2021
5. Projected Period of Performance End Date(s): 09/30/2024
6. Funding Instrument Type: Grant
C. Eligibility Information
1. Eligible Applicants
The SAA is the only entity eligible to submit HSGP applications to DHS/FEMA, including
FY 2021 HSGP NOFO
Back to the T
Page 113 of 271
EXHIBIT F
14
those applications submitted on behalf of UASI and OPSG applicants. All 56 states and
territories, including any state of the United States, the District of Columbia, the
Commonwealth of Puerto Rico, the U.S. Virgin Islands, Guam, American Samoa, and the
Commonwealth of the Northern Mariana Islands, are eligible to apply for SHSP funds. Tribal
governments may not apply directly for HSGP funding; however, funding may be available
to tribes under the SHSP and OPSG through the SAA.
2. Applicant Eligibility Criteria
Eligible high -risk urban areas for the FY 2021 UASI program have been determined through
an analysis of relative risk of terrorism faced by the 100 most populous MSAs in the United
States. Subawards will be made by the SAAs to the designated high -risk urban areas.
In FY 2021, OPSG eligible subrecipients are local units of government at the county level or
equivalent level of government and federally recognized tribal governments in states
bordering Canada or Mexico and states and territories with international water borders. All
applicants must have active ongoing USBP operations coordinated through a CBP sector
office to be eligible for OPSG funding.
In FY 2021, OPSG subrecipients eligible to apply for and receive a subaward directly from
the SAAs are divided into three Tiers. Tier 1 entities are local units of government at the
county level or equivalent and federally recognized tribal governments that are on a physical
border in states bordering Canada, states bordering Mexico, and states and territories with
international water borders. Tier 2 eligible subrecipients are those not located on the physical
border or international water but are contiguous to a Tier 1 county. Tier 3 eligible
subrecipients are those not located on the physical border or international water but are
contiguous to a Tier 2 eligible subrecipient. The tier structure is only applicable with regard
to eligibility. OPSG funding allocations are based on the assessed border security risks as
determined by the USBP.
An application submitted by an otherwise eligible non-federal entity (i.e., the applicant) may
be deemed ineligible when the person that submitted the application is not: 1) a current
employee, personnel, official, staff, or leadership of the non-federal entity; and 2) duly
authorized to apply for an award on behalf of the non-federal entity at the time of
application.
Further, the Authorized Organization Representative (AOR) must be a duly authorized
current employee, personnel, official, staff, or leadership of the recipient and provide an
email address unique to the recipient at the time of application and upon any change in
assignment during the period of performance. Consultants or contractors of the recipient
are not permitted to be the AOR of the recipient.
3. Other Eligibility Criteria
a. National Incident Management System (NIMS) Implementation
Prior to allocation of any federal preparedness awards, recipients must ensure and maintain
adoption and implementation of NIMS. The list of objectives used for progress and
FY 2021 HSGP NOFO Back to the T
Page 114 of 271
EXHIBIT F
15
achievement reporting is on FEMA's website at https://www.fema.gov/emergency-
managers/nims/implementation-training.
Please see the Preparedness Grants Manual for more information on NIMS.
b. Emergency Management Assistance Compact (EMAC) Membership
In support of the National Preparedness Goal (the Goal), SHSP recipients must belong to, be
in, or act as a temporary member of EMAC, except for American Samoa and the
Commonwealth of the Northern Mariana Islands, which are not required to belong to EMAC
at this time. All assets supported in part or entirely with FY 2021 HSGP funding must be
readily deployable and NIMS-typed when possible to support emergency or disaster
operations per existing EMAC agreements. In addition, funding may be used for the
sustainment of core capabilities that, while they may not be physically deployable, support
national response capabilities, such as Geographic/Geospatial Information Systems (GIS),
interoperable communications systems, capabilities as defined under the Mitigation Mission
Area of the Goal, and fusion centers.
c. Law Enforcement Terrorism Prevention Activities (LETPA)
Per section 2006 of the Homeland Security Act of 2002, as amended (6 U.S.C. § 607),
DHS/FEMA is required to ensure that at least 25 percent of grant funding appropriated for
grants awarded under HSGP's authorizing statute are used for LETPAs. DHS/FEMA meets
this requirement, in part, by requiring all recipients allocate at least 25 percent of the
combined HSGP funds allocated under SHSP and UASI towards LETPAs, as defined in 6
U.S.C. § 607. The LETPA allocation can be from SHSP, UASI, or both. The 25 percent
LETPA allocation may be met by funding projects in any combination of the five National
Priority Areas identified above and any other investments. The 25 percent LETPA allocation
requirement is in addition to the 80 percent pass -through requirement to local units of
government and tribes, referenced below.
The National Prevention Framework describes those activities that should be executed upon
the discovery of intelligence or information regarding an imminent threat to the homeland, to
thwart an initial or follow-on terrorist attack and provides guidance to ensure the Nation is
prepared to identify, prevent, avoid, or stop a threatened or actual act of terrorism. Activities
outlined in the National Prevention Framework are eligible for use as LETPA-focused funds.
Also, where capabilities are shared with the protection mission area, the National Protection
Framework activities are also eligible. All other terrorism prevention activities proposed for
funding under LETPA must be approved by the FEMA Administrator.
4. Cost Share or Match
There is no cost share or match requirement for the FY 2021 HSGP.
D. Application and Submission Information
1. Key Dates and Times
a. Application Start Date: 02/25/2021
FY 2021 HSGP NOFO
Back to the T
Page 115 of 271
EXHIBIT F
16
b. Application Submission Deadline:
05/14/2021 at 05 PM ET
All applications must be received by the established deadline.
The Non -Disaster (ND) Grants System has a date stamp that indicates when an application is
submitted. Applicants will receive an electronic message confirming receipt of their
submission. For additional information on how an applicant will be notified of application
receipt, see the subsection titled "Timely Receipt Requirements and Proof of Timely
Submission" in Section D of this NOFO.
FEMA will not review applications that are received after the deadline or consider
these late applications for funding. FEMA may, however, extend the application deadline
on request for any applicant who can demonstrate that good cause exists to justify extending
the deadline. Good cause for an extension may include technical problems outside of the
applicant's control that prevent submission of the application by the deadline, other exigent
or emergency circumstances, or statutory requirements for FEMA to make an award.
Applicants experiencing technical problems outside of their control must notify FEMA
as soon as possible and before the application deadline. Failure to timely notify FEMA of
the issue that prevented the timely filing of the application may preclude consideration of the
award. "Timely notification" of FEMA means: prior to the application deadline and within
48 hours after the applicant became aware of the issue.
A list of FEMA contacts can be found in Section G of this NOFO, "DHS Awarding Agency
Contact Information." For additional assistance using the ND Grants System, please contact
the ND Grants Service Desk at (800) 865-4076 or NDGrantskfema.dhs.gov. The ND Grants
Service Desk is available Monday through Friday, 9:00 AM — 6:00 PM Eastern Time (ET).
For programmatic or grants management questions, please contact your Program Analyst or
Grants Specialist. If applicants do not know who to contact or if there are programmatic
questions or concerns, please contact the Centralized Scheduling and Information Desk
(CSID) by phone at (800) 368-6498 or by e-mail at askcsid(afema.dhs.gov, Monday through
Friday, 9 AM — 5 PM ET.
c. Anticipated Funding Selection Date: No later than 07/16/2021
d. Anticipated Award Date: No later than 09/30/2021
e. Other Key Dates:
Event
Suggested Deadline for Completion
Obtaining DUNS Number
Four weeks before actual submission deadline
Obtaining a valid EIN
Four weeks before actual submission deadline
Creating an account with login.gov
Four weeks before actual submission deadline
Registering in SAM or Updating SAM
re istration
Four weeks before actual submission deadline
Registering in Grants.gov
Four weeks before actual submission deadline
FY 2021 HSGP NOFO
Back to the T
Page 116 of 271
EXHIBIT F
17
Starting application in Grants.gov
I One week before actual submission deadline
Submitting the final application in ND Grants
I By the submission deadline
2. Agreeing to Terms and Conditions of the Award
By submitting an application, applicants agree to comply with the requirements of this
NOFO and the terms and conditions of the award, should they receive an award.
3. Address to Request Application Package
See the Preparedness Grants Manual for requesting and submitting an application.
Initial applications are processed through the Grants.gov portal. Final applications are
completed and submitted through FEMA's ND Grants System. Application forms and
instructions are available at Grants.gov. To access these materials, go to
hit2://www.gants.gov.
Hard copies of the NOFO can be downloaded at Grants.gov or obtained via email from the
Awarding Office points of contact listed in Section G of this NOFO, "DHS Awarding
Agency Contact Information" or by TTY (800) 462-7585.
4. Steps Required to Obtain a Unique Entity Identifier, Register in the System for Award
Management (SAM), and Submit an Application
Applying for an award under this program is a multi -step process and requires time to
complete. Applicants are encouraged to register early as the registration process can take four
weeks or more to complete. Therefore, registration should be done in sufficient time to
ensure it does not impact your ability to meet required submission deadlines.
Please review the table above for estimated deadlines to complete each of the steps listed.
Failure of an applicant to comply with any of the required steps before the deadline for
submitting an application may disqualify that application from funding.
To apply for an award under this program, all applicants must:
a. Apply for, update, or verify their Data Universal Numbering System (DUNS) number
from Dun & Bradstreet and Employer Identification Number (EIN) from the Internal
Revenue Service;
b. In the application, provide a valid DUNS number, which is currently the unique entity
identifier;
c. Have an account with login.gov;
d. Register for, update, or verify their SAM account and ensure the account is active before
submitting the application;
e. Create a Grants.gov account;
f. Add a profile to a Grants.gov account;
g. Establish an AOR in Grants.gov;
h. Register in ND Grants
i. Submit an initial application in Grants.gov;
FY 2021 HSGP NOFO
Back to the T
Page 117 of 271
EXHIBIT F
18
j. Submit the final application in ND Grants, including electronically signing
applicable forms; and
k. Continue to maintain an active SAM registration with current information at all times
during which it has an active federal award or an application or plan under consideration
by a federal awarding agency. As part of this, applicants must also provide information
on an applicant's immediate and highest -level owner and subsidiaries, as well as on all
predecessors that have been awarded federal contracts or federal financial assistance
within the last three years, if applicable.
Specific instructions on how to apply for, update, or verify a DUNS number or SAM
registration or establish an AOR are included below in the steps for applying through
Grants.gov.
Applicants are advised that FEMA may not make a federal award until the applicant has
complied with all applicable DUNS and SAM requirements. Therefore, an applicant's SAM
registration must be active not only at the time of application, but also during the application
review period and when FEMA is ready to make a federal award. Further, as noted above, an
applicant's or recipient's SAM registration must remain active for the duration of an active
federal award. If an applicant's SAM registration is expired at the time of application, expires
during application review, or expires any other time before award, FEMA may determine
that the applicant is not qualified to receive a federal award and use that determination as a
basis for making a federal award to another applicant.
Per 2 C.F.R. § 25.110(c)(2)(ii), if an applicant is experiencing exigent circumstances that
prevents it from receiving a DUNS number and completing SAM registration prior to
receiving a federal award, the applicant must notify FEMA as soon as possible by contacting
askcsid(afema.dhs.gov and providing the details of the circumstances that prevent
completion of these requirements. If FEMA determines that there are exigent circumstances
and FEMA has decided to make an award, the applicant will be required to obtain a DUNS
number and complete SAM registration within 30 days of the federal award date.
5. Electronic Delivery
DHS is participating in the Grants.gov initiative to provide the grant community with a single
site to find and apply for grant funding opportunities. DHS encourages or requires applicants
to submit their applications online through Grants.gov, depending on the funding
opportunity.
For this funding opportunity, FEMA requires applicants to submit initial applications through
Grants.gov and a final application through ND Grants.
6. How to Register to Apply through Grants.gov
For information on how to register to apply through Grants.gov, please see the Preparedness
Grants Manual.
7. How to Submit an Initial Application to FEMA via Grants.gov
Standard Form 424 (SF-424) is the initial application for this NOFO.
FY 2021 HSGP NOFO
Back to the T
Page 118 of 271
EXHIBIT F
19
Grants.gov applicants can apply online using a workspace. A workspace is a shared, online
environment where members of a grant team may simultaneously access and edit different
web forms within an application. For each Notice of Funding Opportunity, you can create
individual instances of a workspace. Applicants are encouraged to submit their initial
applications in Grants.gov at least seven days before the application deadline.
In Grants.gov, applicants need to submit the following forms:
• SF-424, Application for Federal Assistance
• Grants.gov Lobbying Form, Certification Regarding Lobbying
For further information on how to submit an initial application via Grants.gov, please see the
Preparedness Grants Manual.
8. Submitting the Final Application in ND Grants
After submitting the initial application in Grants.gov, eligible applicants will be notified by
FEMA and asked to proceed with submitting their complete application package in ND
Grants. Applicants can register early with ND Grants and are encouraged to begin their ND
Grants registration at the time of this announcement or, at the latest, seven days before the
application deadline. Early registration will allow applicants to have adequate time to start
and complete their applications.
Applicants needing assistance registering for the ND Grants system should contact
nduantsWema.dhs.gov or (800) 865-4076. For step-by-step directions on using the ND
Grants system and other guides, please see https://www.fema.gov/ rg ants/guidance-tools/non-
disaster-grants-management-s, sue.
In ND Grants, applicants will be prompted to submit the standard application information
and any program -specific information required as described in Section D.10 of this NOFO,
"Content and Form of Application Submission.". The Standard Forms (SF) are auto
generated in ND Grants, but applicants may access these forms in advance through the Forms
tab under the SF-424 family on Grants.gov. Applicants should review these forms before
applying to ensure they have all the information required.
For additional application submission requirements, including program -specific
requirements, please refer to the subsection titled "Content and Form of Application
Submission" under Section D of this NOFO.
9. Timely Receipt Requirements and Proof of Timely Submission
As application submission is a two-step process, the applicant with the AOR role who
submitted the application in Grants.gov will receive an acknowledgement of receipt and a
tracking number (GRANTXXXXXXXX) from Grants.gov with the successful transmission
of its initial application. This notification does not serve as proof of timely submission, as
the application is not complete until it is submitted in ND Grants. Applicants can also
view the ND Grants Agency Tracking Number by accessing the Details tab in the submitted
workspace section in Grants.gov, under the Agency Tracking Number column. Should the
Agency Tracking Number not appear, the application has not yet migrated from Grants.gov
FY 2021 HSGP NOFO
Back to the T
Page 119 of 271
EXHIBIT F
20
into the ND Grants System. Please allow 24 hours for your ND Grants application tracking
number to migrate.
All applications must be received in ND Grants by 5 PM ET on the application deadline.
Proof of timely submission is automatically recorded by ND Grants. An electronic date/time
stamp is generated within the system when the application is successfully received by ND
Grants. Additionally, the applicant(s) listed as contacts on the application will receive a
system -generated email to confirm receipt.
10. Content and Form of Application Submission
a. Standard Required Application Forms and Information
i. GRANTS.Gov
• SF-424, Application for Federal Assistance, initial application submitted through
Grants.gov
• Grants.gov Lobbying Form, Certification Regarding Lobbying, submitted through
Grants.gov
II. ND GRANTS
• SF-424A, Budget Information (Non -Construction), submitted via the forms generated
by ND Grants
o For construction under an award, submit SF-424C, Budget Information
(Construction), submitted via the forms generated by ND Grants, in addition to
or instead of SF-424A
• SF-424B, Standard Assurances (Non -Construction), submitted via the forms generated
by ND Grants
o For construction under an award, submit SF-424D, Standard Assurances
(Construction), submitted via the forms generated by ND Grants, in addition to
or instead of SF-424B
• SF-LLL, Disclosure of Lobbying Activities, submitted via the forms generated by ND
Grants
• Indirect Cost Agreement or Proposal, submitted as an attachment in ND Grants if the
budget includes indirect costs and the applicant is required to have an indirect cost rate
agreement or proposal. If the applicant does not have or is not required to have an
indirect cost rate agreement or proposal, please see Section D.13 of this NOFO, "Funding
Restrictions and Allowable Costs," for further information regarding allowability of
indirect costs and whether alternatives to an indirect cost rate agreement or proposal
might be available, or contact the relevant FEMA staff identified in Section G of this
NOFO, "DHS Awarding Agency Contact Information" for further instructions.
Generally, applicants have to submit either the non -construction forms (i.e., SF-424A and
SF-424B) or construction forms (i.e., SF-424C and SF-424D), meaning that applicants that
only have construction work and do not have any non -construction work need only submit
the construction forms (i.e., SF-424C and SF-424D) and not the non -construction forms (i.e.,
SF-424A and SF-424B), and vice versa. However, applicants who have both construction
and non -construction work under this program need to submit both the construction and non -
construction forms.
FY 2021 HSGP NOFO
Back to the T
Page 120 of 271
EXHIBIT F
21
b. Program -Specific Required Forms and Information
L IJ DEVELOPMENT: SHSP AND UASI
As part of the FY 2021 HSGP application process for SHSP and UASI funds, applicants
must develop formal IJs that address the proposed investments. Failure to fulfill of all of the
terms contained in this section will be considered by DHS/FEMA in its evaluation of the
effectiveness of the IJs submitted to meet the minimum percent spend requirement for each
National Priority Area. Failure to sufficiently align projects to the National Priority Areas
and meet the minimum percent spend requirement will result in funds being placed on hold
until those issues are addressed.
FY 2021 SHSP and UASI applications must include one (1) IJ and at least one (1) respective
project for each of the five National Priority Areas (Cybersecurity, Soft Targets/Crowded
Places, Intelligence and Information Sharing, Countering Domestic Violent Extremism, and
Emerging Threats) identified in this NOFO. Each of these five IJs must also meet or exceed
the minimum percent spend requirement based on the applicant's SHSP and UASI allocation
stated in this NOFO. The SAA must submit one IJ per National Priority Area; all
projects associated with a National Priority Area must be submitted in the same IJ and
account for the relevant minimum spend requirement as a percentage of the SHSP or
UASI allocation. SAAs may submit complete project -level information at the time of
application but are not required to do so at the time of application. However, any SHSP or
UASI application that does not include an IJ for each National Priority Area that meets the
minimum spend requirement will have that funding placed on hold (up to the National
Priority Area, or up to 30 percent of the total award) until those IJs and project -level details
that sufficiently address the National Priority Areas are received and approved by
DHS/FEMA.
Each IJ must demonstrate how proposed investments:
Support terrorism preparedness;
Support closing capability gaps or sustaining capabilities identified in the community's
THIRA/SPR process; and
Support the overcoming of existing logistical, technological, legal, policy, and other
impediments to collaborating, networking, sharing information, cooperating, and
fostering a culture of national preparedness with federal, state, tribal, and local
governments, as well as other regional, and nonprofit partners in efforts to prevent,
prepare for, protect against, and respond to acts of terrorism, to meet its target
capabilities, support the national security mission of DHS and other federal agencies, and
to otherwise reduce the overall risk to the high -risk urban area, the state, or the Nation.
Each IJ must explain how the proposed investments will support the applicant's efforts to:
• Prevent a threatened or an actual act ofterrorism;
• Prepare for all hazards and threats, while explaining the nexus to terrorism preparedness;
• Protect citizens, residents, visitors, and assets against the greatest threats and hazards,
relating to acts of terrorism; and/or
FY 2021 HSGP NOFO
Back to the T
Page 121 of 271
EXHIBIT F
22
• Respond quickly to save lives, protect property and the environment, and meet basic
human needs in the aftermath of an act of terrorism or other catastrophic incidents.
If not included in the application, SHSP and UASI recipients must submit complete project -
level information for each SHSP and UASI IJ as part of the Biannual Strategy
Implementation Report (BSIR) due by January 30, 2022. This includes IJs for the five
National Priority Areas.
DHS/FEMA will evaluate the effectiveness of the projects submitted in support of the
National Priority Areas, either at the time of application or as part of the December 2021
BSIR. DHS/FEMA will not reduce FY 2021 HSGP awards based on the effectiveness review
but will work with recipients to ensure compliance with the National Priority Area
requirements based on the results of the effectiveness review. Recipients and subrecipients
will not be permitted to expend funding under the National Priority Areas until the
effectiveness of the proposed projects has been reviewed and confirmed by FEMA.
II. DEVELOPMENT OF INVESTMENTS AND PROJECTS: SHSP
• Applicants must propose at least five and may include up to ten investments.
• Within each investment, applicants must propose at least one project to describe the
activities they plan to implement with SHSP funds. There is no limit to the number of
projects that may be submitted.
• Required National Priority Area IJs must include the name of the priority in the
investment name for easy identification.
• Of the proposed SHSP-funded investments, one single project, within the required
Intelligence and Information Sharing National Priority Area IJ, must be in support of a
designated fusion center. Recipients must coordinate with the fusion center when
developing a fusion center project prior to submission. See additional information on how
to develop the fusion center projects below and in the Preparedness Grants Manual.
• All emergency communications investments must describe how such activities align with
needs identified in their Statewide Communication Interoperability Plan (SLIP).
Recipients must coordinate with their Statewide Interoperability Coordinator (SWIC)
and/or Statewide Interoperability Governing Body (SIGB) when developing an
emergency communications investment prior to submission to ensure the project supports
the statewide strategy to improve emergency communications and is compatible and
interoperable with surrounding systems. The investment name must include the words
"emergency communications" to easily identify any emergency communications
investments.
• All requested funding must be associated with specific projects. For each project, several
pieces of information must be provided to submit the project for consideration in the
application, including:
o Project name;
o Project description;
o Subrecipient name, if applicable;
o Recipient type (e.g., state or local);
o Project location (zip code of the primary location of the project);
o Primary core capability the project supports;
FY 2021 HSGP NOFO
Back to the T
Page 122 of 271
EXHIBIT F
23
o Whether the project activities are shareable and deployable; and
o Which National Priority Area (if any) the project supports.
Projects should describe how the proposed investment supports closing capability gaps or
sustaining capabilities identified in the THIRA/SPR process.
FEMA encourages states to use any DHS provided assessments, such as those performed
by DHS's Protective Security Advisors and Cybersecurity Advisors, when developing
their IJs.
III. NATIONAL PRIORITY AREA INVESTMENTS: SHSP
States are encouraged to review the Strategic Framework for Countering Terrorism and
Targeted Violence when developing investments.
• Cybersecurity IJ (7.5 percent)
At least one investment must be in support of the state's cybersecurity efforts. The
investment must meet or exceed the FY 2021 national priority percentage for
cybersecurity and will also be subject to DHS/FEMA's evaluation of the effectiveness of
the proposed investments. Cybersecurity investments must support the security and
functioning of critical infrastructure and core capabilities as they relate to preventing,
preparing for, protecting against, or responding to acts of terrorism. Recipients and
subrecipients of FY 2021 HSGP grant awards will be required to complete the 2021
Nationwide Cybersecurity Review (NCSR), enabling agencies to benchmark and measure
progress of improving their cybersecurity posture. The Chief Information Officer (CIO),
Chief Information Security Officer (CISO) or equivalent for each recipient should
complete the NCSR. If there is no CIO or CISO, the most senior cybersecurity
professional should complete the assessment. The NCSR is available at no cost to the
user and takes approximately 2-3 hours to complete. The 2021 NCSR is estimated to be
open from October — December 2021.
The NCSR is an annual requirement for recipients and subrecipients of HSGP funds.
Additionally, FEMA recognizes that some subawards will not be issued until after the
NCSR has closed. In such cases, such subrecipients will be required to complete the first
available NCSR offered after the subaward has been issued by the pass -through entity.
Although not required by SLTTs that did not receive HSGP funds, all SLTT agencies
with preparedness responsibilities are highly encouraged to participate and complete the
NCSR to evaluate their cybersecurity posture. For detailed information and background
on the NCSR, please see IB 439.
• Soft Targets/Crowded Places IJ (5 percent)
Soft targets and crowded places are increasingly appealing to terrorists and other
extremist actors because of their relative accessibility and the large number of potential
targets. This challenge is complicated by the prevalent use of simple tactics and less
sophisticated attacks. Segments of our society are inherently open to the general public,
and by nature of their purpose do not incorporate strict security measures. Given the
increased emphasis by terrorists and other extremist actors to leverage less sophisticated
methods to inflict harm in public areas, it is vital that the public and private sectors
FY 2021 HSGP NOFO
Back to the T
Page 123 of 271
EXHIBIT F
24
collaborate to enhance security of locations such as transportation centers, parks,
restaurants, shopping centers, special event venues, and similar facilities.
Given the increased risk to soft targets and crowded places, at least one investment must
be in support of the state's efforts to protect soft targets/crowded places. Additionally, the
proposed investment must meet or exceed the FY 2021 national priority percentage for
soft targets/crowded places and will also be subject to DHS/FEMA's evaluation of the
effectiveness of the proposed investments. Additional resources and information
regarding securing soft targets and crowded places are available through the
Cybersecurity and Infrastructure Securi . Agency. States are encouraged to engaged
DHS' Protective Security Advisors' security assessments of soft targets to ensure that
recommendations from those assessments are taken into consideration when allocating
grant funding.
• Information and Intelligence Sharing and Cooperation IJ (5 percent)
Effective homeland security operations rely on access to, analysis of, and the timely
sharing of open source, unclassified, and classified information, suspicious activity
reports, tips/leads, and actionable intelligence on indicators and behaviors to accurately
identify, assess, and mitigate a wide array of threats against the United States, including
terrorism, threats to life, targeted violence, and other threats within the DHS mission
space. Accordingly, DHS works diligently to enhance intelligence collection, integration,
analysis, and information sharing capabilities to ensure partners, stakeholders, and senior
leaders receive actionable intelligence and information necessary to inform their
decisions and operations. A critical and statutorily charged mission of DHS is to deliver
intelligence and information to federal, state, local, and tribal governments and private
sector partners. Cooperation and information sharing among state, federal, and local
partners across all areas of the homeland security enterprise, including counterterrorism —
including both international and domestic terrorism, cybersecurity, border security,
transnational organized crime, immigration enforcement, economic security, and other
areas is critical to homeland security operations and the prevention of, preparation for,
protection against, and responding to acts of terrorism, and other threats to life and
criminal acts of targeted violence.
Given the importance of information sharing and collaboration to effective homeland
security solutions, at least one investment must be in support of the state's efforts to
enhance information sharing and cooperation with DHS and other federal agencies. As
noted above, this requirement must include at least one dedicated fusion center project.
Additional instructions on development of the fusion center project can be found below.
Applicants must justify persuasively how they will contribute to the information sharing
and collaboration purposes of the investment and a culture of national preparedness.
Additionally, the proposed investment must meet or exceed the FY 2021 national priority
percentage for information sharing and cooperation with DHS and will also be subject to
DHS/FEMA's evaluation of the effectiveness of the proposed investments. Additional
resources and information regarding collaboration and information sharing are available
through the Department's Office of Intelligence and Anal.
FY 2021 HSGP NOFO
Back to the T
Page 124 of 271
EXHIBIT F
25
• Domestic Violent Extremism IJ (7.5 percent)
As stated in the October 2020 DHS Homeland Threat Assessment, domestic violent
extremists, including ideologically motivated lone offenders and small groups, present
the most persistent and lethal terrorist threat to the Homeland. These violent extremists
capitalize on social and political tensions, which have resulted in an elevated threat
environment. They utilize social media platforms and other technologies to spread violent
extremist ideologies that encourage violence and influence action within the United
States. The COVID-19 pandemic has further created an environment that may lead to
accelerated mobilization to targeted violence and/or radicalization to domestic terrorism,
including driving lawful protests to incite violence, intimidate targets, and promote their
violent extremist ideologies.
Given the rise of domestic violent extremism in recent years, at least one investment must
be in support of the state's efforts to combat the rise, influence, and spread of domestic
violent extremism. Additionally, the proposed investment must meet or exceed the FY
2021 national priority percentage for domestic violent extremism and will also be subject
to DHS/FEMA's evaluation of the effectiveness of the proposed investments.
Please note that there currently is not a "Domestic Violent Extremism" Investment Type
option in the Grant Reporting Tool (GRT). Instead applicants should select the
"Standard" Investment Type and clearly name the IJ as "Domestic Violent Extremism
Priority Area" to ensure it is appropriately accounted for during FEMA's administrative
and effectiveness reviews.
• Emerging Threats IJ (5 percent)
The spread of rapidly evolving and innovative technology, equipment, techniques, and
knowledge presents new and emerging dangers for homeland security in the years ahead.
Terrorists, criminal actors, and foreign adversaries continue to utilize open source and
other technologies to spread misinformation and sow discord in the United States. These
actors also remain intent on acquiring WMD capabilities, and rogue nations and non -state
actors are aggressively working to develop, acquire, and modernize WMDs that they
could use against the Homeland. Meanwhile, biological and chemical materials and
technologies with dual use capabilities are more accessible throughout the global market.
Due to the proliferation of such information and technologies, rogue nations and non -
state actors have more opportunities to develop, acquire, and use WMDs than ever
before. Similarly, the proliferation of UASs, artificial intelligence, and biotechnology
increase opportunities of threat actors to acquire and use these capabilities against the
United States and its interests.
Given the increased risk of these emerging threats, at least one investment must be in
support of the state's efforts to address emerging threats. Additionally, the proposed
investment must meet or exceed the FY 2021 national priority percentage for emerging
threats and will also be subject to DHS/FEMA's evaluation of the effectiveness of the
proposed investments. Additional resources and information regarding emerging threats
are available through the Countering Weapons of Mass Destruction Office and the
Cybersecurity and Infrastructure Security Agency.
FY 2021 HSGP NOFO
Back to the T
Page 125 of 271
EXHIBIT F
26
IV. DEVELOPMENT OF INVESTMENTS AND PROJECTS: UASI
• Applicants must propose at least five and may include up to ten investments.
• Within each investment, urban areas must propose at least one project to describe the
activities they are planning to implement with UASI funds. There is no limit to the
number of projects that may be submitted.
• Required National Priority Area IJs must include the name of the priority in the
investment name for easy identification.
• Of the proposed projects, urban areas are required to propose one single project, as part
of the required intelligence and information sharing IJ, in support of a designated fusion
center within the urban area, if applicable. Recipients must coordinate with the fusion
center when developing a fusion center project prior to submission. See additional
information on how to develop fusion center investments below and in the Preparedness
Grants Manual.
• All emergency communications investments must describe how such activities align with
the needs identified in their SCIP. Recipients must coordinate with their SWIC and/or
SIGB when developing an emergency communications investment prior to submission to
ensure the project supports the statewide strategy to improve emergency communications
and is compatible and interoperable with surrounding systems. The investment name
must include the words "emergency communications" to easily identify any emergency
communications investments.
• All requested funding must be associated with specific projects. For each project, several
pieces of information must be provided to submit the project for consideration in the
application, including:
o Project name;
o Project description
o Subrecipient name, if applicable;
o Recipient type (e.g., state or local);
o Project location (zip code of the primary location of the project);
o Primary core capability the project supports;
o Whether the project activities are shareable and deployable; and
o Which National Priority Area (if any) the project supports.
• Projects should describe how the proposed investment supports closing capability gaps or
sustaining capabilities identified in the THIRA/SPRprocess.
• FEMA encourages states to use any DHS provided assessments, such as those performed
by DHS's Protective Security Advisors and Cybersecurity Advisors, when developing
their IJs.
V. PRIORITY INVESTMENTS: UASI
High -risk urban areas are encouraged to review the Strategic Framework for Countering
Terrorism and Targeted Violence when developing investments.
• Cybersecurity IJ (7.5 percent)
At least one investment must be in support of the urban area's cybersecurity efforts. The
investment must meet or exceed the FY 2021 national priority percentage for
cybersecurity and will also be subject to DHS/FEMA's evaluation of the effectiveness of
the proposed investments. Cybersecurity investments must support the security and
FY 2021 HSGP NOFO
Back to the T
Page 126 of 271
EXHIBIT F
27
functioning of critical infrastructure and core capabilities as they relate to preventing,
preparing for, protecting against, or responding to acts of terrorism. Recipients and
subrecipients of FY 2021 HSGP awards will be required to complete the 2021
Nationwide Cybersecurity Review, enabling agencies to benchmark and measure
progress of improving their cybersecurity posture. The CIO, CISO or equivalent for each
recipient should complete the NCSR. If there is no CIO or CISO, the most senior
cybersecurity professional should complete the assessment. The NCSR is available at no
cost to the user and takes approximately2- 3 hours to complete. The 2021 NCSR is
estimated to be open from October — December 2021.
The NCSR is an annual requirement for recipients and subrecipients of HSGP funds.
Additionally, FEMA recognizes that some subawards will not be issued until after the
NCSR has closed. In such cases, such subrecipients will be required to complete the first
available NCSR offered after the subaward has been issued by the pass -through entity.
Although not required by SLTTs that did not receive HSGP funds, all SLTT agencies
with preparedness responsibilities are highly encouraged to participate and complete the
NCSR to evaluate their cybersecurity posture. For detailed information and background
on the NCSR, please see IB 439.
• Soft Targets/Crowded Places IJ (5 percent)
Soft targets and crowded places are increasingly appealing to terrorists and other
extremist actors because of their relative accessibility and the large number of potential
targets. This challenge is complicated by the prevalent use of simple tactics and less
sophisticated attacks. Segments of our society are inherently open to the general public,
and by nature of their purpose do not incorporate strict security measures. Given the
increased emphasis by terrorists and other extremist actors to leverage less sophisticated
methods to inflict harm in public areas, it is vital that the public and private sectors
collaborate to enhance security of locations such as transportation centers, parks,
restaurants, shopping centers, special event venues, and similar facilities.
Given the increased risk to soft targets and crowded places, at least one investment must
be in support of the urban area's efforts to protect soft targets/crowded places.
Additionally, the proposed investment must meet or exceed the FY 2021 national priority
percentage for soft targets/crowded places and will also be subject to DHS/FEMA's
evaluation of the effectiveness of the proposed investments. Additional resources and
information regarding securing soft targets and crowded places are available through the
Cybersecurity and Infrastructure Security Agency.
• Information and Intelligence Sharing and Cooperation IJ (5 percent)
Effective homeland security operations rely on access to, analysis of, and timely sharing
of open source, unclassified, and classified information, suspicious activity reports,
tips/leads, and actionable intelligence on indicators and behaviors to accurately identify,
assess, and mitigate a wide array of threats against the United States, including terrorism,
threats to life, targeted violence, and other threats within the DHS mission space.
Accordingly, DHS works diligently to enhance intelligence collection, integration,
analysis, and information sharing capabilities to ensure partners, stakeholders, and senior
FY 2021 HSGP NOFO
Back to the T
Page 127 of 271
EXHIBIT F
28
leaders receive actionable intelligence and information necessary to inform their
decisions and operations. A critical and statutorily charged mission of DHS is to deliver
intelligence and information to federal, state, local, and tribal governments and private
sector partners. Cooperation and information sharing among state, federal, and local
partners across all areas of the homeland security enterprise, including counterterrorism,
— including both international and domestic terrorism, cybersecurity, transnational
organized crime, economic security, border security, immigration enforcement, and other
areas is critical to homeland security operations and the prevention of, preparation for,
protection against, and responding to acts of terrorism, and other threats to life and
criminal acts of targeted violence.
Given the importance of information sharing and collaboration to effective homeland
security solutions, at least one investment must be in support of the urban area's efforts to
enhance information sharing and cooperation with DHS and other federal agencies. As
noted above, this requirement must include at least one dedicated fusion center project.
Additional instructions on development of the fusion center project can be found below.
Applicants must justify persuasively how they will contribute to the information sharing
and collaboration purposes of the investment and a culture of national preparedness.
Additionally, the proposed investment must meet or exceed the FY 2021 national priority
percentage for information sharing and cooperation with DHS and will also be subject to
DHS/FEMA's evaluation of the effectiveness of the proposed investments. Additional
resources and information regarding collaboration and information sharing are available
through the Department's Office of Intelligence and Analysis.
• Domestic Violent Extremism IJ (7.5 percent)
As stated in the October 2020 DHS Homeland Threat Assessment, domestic violent
extremists, including ideologically motivated lone offenders and small groups, present
the most persistent and lethal terrorist threat to the Homeland. These violent extremists
capitalize on social and political tensions, which have resulted in an elevated threat
environment. They utilize social media platforms and other technologies to spread violent
extremist ideologies that encourage violence and influence action within the United
States. The COVID-19 pandemic has further created an environment that may lead to
accelerated mobilization to targeted violence and/or radicalization to domestic terrorism,
including driving lawful protests to incite violence, intimidate targets, and promote their
violent extremist ideologies.
Given the rise of domestic violent extremism in recent years, at least one investment must
be in support of the urban area's efforts to combat the rise, influence, and spread of
domestic violent extremism. Additionally, the proposed investment must meet or exceed
the FY 2021 national priority percentage for domestic violent extremism and will also be
subject to DHS/FEMA's evaluation of the effectiveness of the proposed investments.
Please note that there currently is not a "Domestic Violent Extremism" Investment Type
option in the GRT. Instead applicants should select the "Standard" Investment Type and
clearly name the IJ as "Domestic Violent Extremism Priority Area" to ensure it is
appropriately accounted for during FEMA's administrative and effectiveness reviews.
FY 2021 HSGP NOFO
Back to the T
Page 128 of 271
EXHIBIT F
29
• Emerging Threats IJ (5 percent)
The spread of rapidly evolving and innovative technology, equipment, techniques, and
knowledge presents new and emerging dangers for homeland security in the years ahead.
Terrorists, criminal actors, and foreign adversaries continue to utilize open source and
other technologies to spread misinformation and sow discord in the United States. These
actors also remain intent on acquiring WMD capabilities, and rogue nations and non -state
actors are aggressively working to develop, acquire, and modernize WMDs that they
could use against the Homeland. Meanwhile, biological and chemical materials and
technologies with dual use capabilities are more accessible throughout the global market.
Due to the proliferation of such information and technologies, rogue nations and non -
state actors have more opportunities to develop, acquire, and use WMDs than ever
before. Similarly, the proliferation of UASs, artificial intelligence, and biotechnology
increase opportunities of threat actors to acquire and use these capabilities against the
United States and its interests.
Given the increased risk of these emerging threats, at least one investment must be in
support of the urban area's efforts to address emerging threats. Additionally, the proposed
investment must meet or exceed the FY 2021 national priority percentage for emerging
threats and will also be subject to DHS/FEMA's evaluation of the effectiveness of the
proposed investments. Additional resources and information regarding emerging threats
are available through the Countering Weapons of Mass Destruction Office and the
Cybersecurity and Infrastructure Security Agency.
VI. DEVELOPMENT OF FUSION CENTER PROJECTS: SHSP AND UASI
If applicable, each applicant must identify a fusion center project that will:
Indicate alignment to a designated Fusion Center;
Provide both a brief narrative description and funding itemization for the proposed
project activities that directly support the designated fusion center; and
The descriptive narrative and the financial itemization should align improvement or
sustainment requests with fusion center activities as they relate to the Fusion Center
Performance Measures found in the Preparedness Grants Manual.
Sample Fusion Center Funding Itemization
A sample project description and funding itemization are below. For the itemized projects,
clearly identify the anticipated fusion center performance improvement or sustainment as a
result of the proposed funding.
The X Fusion enhancement project will fund:
• Salaries, benefits, and training for X number of Fusion Center intelligence analysts
• Travel costs associated with fusion center analyst training
• This project will directly sustain the Center's current capabilities and performance
and directly aligns with performance measures 2021.XXX
We anticipate seeing an improvement in the quality and quantity of analytic
production and responses to requests for information as a direct result of the
funding of this project
FY 2021 HSGP NOFO
Back to the T
Page 129 of 271
EXHIBIT F
30
The funding itemization for a fusion center project should include the amount and percent of
each relevant solution area. As an example:
Solution Area and Amount of Proposed
Funding
Percent of Proposed
Funding
Planning:
$10, 000
2%
Organization:
$200, 000
48%
Equipment:
$200, 000
48%
Training:
$10, 000
2%
Exercises:
$0
0%
Total.
$420, 000
100%
VIL COMPLETING IJS IN THE GRANT REPORTING TOOL (GRT): SHSP AND UASI
In the Related Documents section of the Grants.gov posting, applicants can find the IJ
template and instructions for collecting the required information for investments and
projects. Additionally, applicants should utilize the Project Worksheet located in Grants.gov
posting to assemble the information required for each project, which will facilitate the input
of that information into the GRT.
Applicants must ensure the appropriate National Priority Area "Investment Type" (Overview
Tab — Investment Information Section) is selected for the corresponding National Priority
Area (Cybersecurity, Soft Targets/Crowded Places, Information and Intelligence Sharing and
Cooperation, and Emerging Threats). Important note: there currently is not a "Domestic
Violent Extremism" Investment Type option. Applicants should instead select the
"Standard" Investment Type and clearly name the IJ as "Domestic Violent Extremism
Priority Area" to ensure it is appropriately accounted for during FEMA's
administrative and effectiveness reviews. All non -National Priority Area IJs should have
the "Standard" Investment Type option selected.
VIII. DEVELOPMENT OF CONCEPT OF OPERATIONS FOR OPSG
As part of the FY 2021 OPSG application process, each eligible local unit of government at
the county or federally recognized tribal government level must develop a strategic plan
called a Concept of Operations (CONOP)/Application, which is a formal proposal of action
to address a specific situation and forms the basis for Operations Orders, in coordination with
state and federal law enforcement agencies, to include, but not limited to CBP/USBP.
CONOPs that are developed at the county level should be inclusive of city, county, tribal,
and other local law enforcement agencies that are eligible to participate in OPSG operational
activities, and the CONOP/Application should describe participating agencies in the
Executive Summary.
CONOP/Application details should include the names of the agencies, points of contact, and
individual funding requests. All CONOPs/Applications must be developed in collaboration
with the local USBP sector office, the SAA, and the local unit of government. Requests for
funding in CONOPs/Applications must be based on risks and the operational enforcement
support requirements of its corresponding USBP Sector, as well as the national priorities
identified below. USBP Sector offices will forward the CONOPs to USBP Headquarters for
FY 2021 HSGP NOFO
Back to the T
Page 130 of 271
EXHIBIT F
31
vetting and coordination. Applicants will forward corresponding OPSG Applications to the
SAA for submission to FEMA. USBP Headquarters will reconcile all submitted CONOPs
with the OPSG Applications. FEMA will review and evaluate all CONOPs and OPSG
Applications and funding will be allocated based on the review and selection criteria
identified in this NOFO.
OPSG Applicants will be required to clearly articulate and identify how the CONOPs
will address the national priorities identified below.
• Information and Intelligence Sharing and Cooperation
Effective border security operations rely on access to, analysis of, and the timely sharing
of open source, unclassified, and classified information, suspicious activity reports,
tips/leads, and actionable intelligence on indicators and behaviors to accurately identify,
assess, and mitigate a wide array of threats against the United States, including terrorism,
threats to life, targeted violence, and other threats within the DHS mission space.
Accordingly, DHS works diligently to enhance intelligence collection, integration,
analysis, and information sharing capabilities to ensure partners, stakeholders, and senior
leaders receive actionable intelligence and information necessary to inform their
decisions and operations. One critical, statutorily required mission of DHS is to deliver
intelligence and information to federal, state, local, and tribal governments and private
sector partners. Cooperation and information sharing among state, federal, and local
partners across all areas of the homeland security enterprise, including both international
and domestic terrorism, cybersecurity, transnational organized crime, economic security,
border security, immigration enforcement, and other areas is critical to homeland security
operations and the prevention of, preparation for, protection against, and responding to
acts of terrorism, and other threats to life and criminal acts of targeted violence.
Given the importance of information sharing and collaboration to effective homeland
security solutions, the CONOP must support the recipient's efforts to enhance
information sharing and cooperation with DHS and other federal agencies. Applicants
must justify persuasively how they will contribute to the information sharing and
collaboration purposes of the ONG program and a culture of national preparedness.
Additional resources and information regarding collaboration and information sharing are
available through the Department's Office of Intelligence and Analysis.
• Emerging Threats
The spread of rapidly evolving and innovative technology, equipment, techniques, and
knowledge presents new and emerging dangers for homeland security in the years ahead.
Terrorists, criminal actors, and foreign adversaries continue to utilize open source and
other technologies to spread misinformation and sow discord in the United States. These
actors also remain intent on remain intent on acquiring WMD capabilities, and rogue
nations and non -state actors are aggressively working to develop, acquire, and modernize
WMDs that they could use against the Homeland. Meanwhile, biological and chemical
materials and technologies with dual use capabilities are more accessible throughout the
global market. Due to the proliferation of such information and technologies, rogue
nations and non -state actors have more opportunities to develop, acquire, and use WMDs
FY 2021 HSGP NOFO
Back to the T
Page 131 of 271
EXHIBIT F
32
than ever before. Similarly, the proliferation of UASs, artificial intelligence, and
biotechnology increase opportunities of threat actors to acquire and use these capabilities
against the United States and its interests.
Given the increased risk of these emerging threats, the CONOP must be in support
of the recipient's efforts to address emerging threats. Additional resources and
information regarding emerging threats are available through the Countering
Weapons of Mass Destruction Office and the Cybersecurity and Infrastructure
Securityy eg_ngy.
IX. DETAILED Budget
Applicants must provide budget summary worksheets for all funds requested at the time of
application. The budget summary worksheets must be complete, reasonable, and cost-
effective in relation to the proposed project and should provide the basis of computation of
all project -related costs (including management and administrative costs) and any appropriate
narrative. FEMA must be able to thoroughly evaluate the projects being submitted based on
the information provided. FEMA must be able to determine how much funding is being
passed through to subrecipients for each sub -program (UASI, SHSP, OPSG). Consequently,
applicants must provide an appropriate level of detail within the budget summary worksheets
to clarify what will be purchased and spent. Sample budget summary worksheets are
available on the grants.gov posting for the HSGP in the Related Documents tab and may be
used as a guide to assist applicants in the preparation of budgets and budget narratives.
11.Other Submission Requirements
Emergency Communications Investments
If an entity uses HSGP funding to support emergency communications investments, the
applicant must describe in the investment how proposed communications investments align
to needs identified in their SCIP. Effective project alignment will require advance
coordination with the SWIC and consultation with governing bodies such as the SIGB or
Statewide Interoperability Executive Committee (SIEC), as they serve as the primary steering
group for the statewide interoperability strategy. Additionally, recipients should consult
subject matter experts serving on governance bodies, such as broadband experts, chief
information officers, representatives from utilities, or legal and financial experts, when
developing proposals.
12. Intergovernmental Review
An intergovernmental review may be required. Applicants must contact their state's Single
Point of Contact (SPOC) to comply with the state's process under Executive Order 12372
(See hgps://www.archives.gov/federal-register/codification/executive-order/12372.html;
https://www.whitehouse. og y/wp-content/uploads/2020/04/SPOC-4-13-20.pdf).
13. Funding Restrictions and Allowable Costs
All costs charged to awards covered by this NOFO must comply with the Uniform
Administrative Requirements, Cost Principles, and Audit Requirements at 2 C.F.R. Part 200,
unless otherwise indicated in the NOFO, the terms and conditions of the award, or the
Preparedness Grants Manual. This includes, among other requirements, that costs must be
FY 2021 HSGP NOFO
Back to the T
Page 132 of 271
EXHIBIT F
33
incurred, and products and services must be delivered, within the period of performance of
the award. See 2 C.F.R. § 200.403(h) (referring to budget periods, which for FEMA awards
under this program is the same as the period of performance).
Federal funds made available through this award may be used for the purpose set forth in this
NOFO, the Preparedness Grants Manual, and the terms and conditions of the award and must
be consistent with the statutory authority for the award. Award funds may not be used for
matching funds for any other federal awards, lobbying, or intervention in federal regulatory
or adjudicatory proceedings. In addition, federal funds may not be used to sue the Federal
Government or any other government entity. See the Preparedness Grants Manual for more
information on funding restrictions and allowable costs.
a. Prohibitions on Expending FEMA Award Funds for Covered Telecommunications
Equipment or Services
Recipients and subrecipients of FEMA federal financial assistance are subject to the
prohibitions described in section 889 of the John S. McCain National Defense Authorization
Act for Fiscal Year 2019 (FY 2019 NDAA), Pub. L. No. 115-232 (2018) and 2 C.F.R. §§
200.216, 200.326, 200.471, and Appendix II to 2 C.F.R. Part 200. Beginning August 13,
2020, the statute — as it applies to FEMA recipients, subrecipients, and their contractors and
subcontractors — prohibits obligating or expending federal award funds on certain
telecommunications and video surveillance products and contracting with certain entities for
national security reasons.
Additional guidance is available in FEMA Policy #405-143-1 Prohibitions on Expending
FEMA Award Funds for Covered Telecommunications Equipment or Services (Interim).
Effective August 13, 2020, FEMA recipients and subrecipients may not use any FEMA
funds under open or new awards to:
(1) Procure or obtain any equipment, system, or service that uses covered
telecommunications equipment or services as a substantial or essential component of
any system, or as critical technology of any system;
(2) Enter into, extend, or renew a contract to procure or obtain any equipment, system, or
service that uses covered telecommunications equipment or services as a substantial
or essential component of any system, or as critical technology of any system; or
(3) Enter into, extend, or renew contracts with entities that use covered
telecommunications equipment or services as a substantial or essential component of
any system, or as critical technology as part of any system.
I. REPLACEMENT EQUIPMENT AND SERVICES
FEMA grant funding may be permitted to procure replacement equipment and services
impacted by this prohibition, provided the costs are otherwise consistent with the
requirements of the NOFO and the Preparedness Grants Manual.
FY 2021 HSGP NOFO
Back to the T
Page 133 of 271
EXHIBIT F
34
II. DEFINITIONS
Per section 889(f)(2)-(3) of the FY 2019 NDAA and 2 C.F.R. § 200.216, covered
telecommunications equipment or services means:
i. Telecommunications equipment produced by Huawei Technologies Company or
ZTE Corporation, (or any subsidiary or affiliate of such entities);
ii. For the purpose of public safety, security of Government facilities, physical
security surveillance of critical infrastructure, and other national security
purposes, video surveillance and telecommunications equipment produced by
Hytera Communications Corporation, Hangzhou Hikvision Digital Technology
Company, or Dahua Technology Company (or any subsidiary or affiliate of such
entities);
iii. Telecommunications or video surveillance services provided by such entities or
using such equipment; or
iv. Telecommunications or video surveillance equipment or services produced or
provided by an entity that the Secretary of Defense, in consultation with the
Director of National Intelligence or the Director of the Federal Bureau of
Investigation, reasonably believes to be an entity owned or controlled by, or
otherwise connected to, the People's Republic of China.
Examples of the types of products covered by this prohibition include phones, internet, video
surveillance, and cloud servers when produced, provided, or used by the entities listed in the
definition of "covered telecommunications equipment or services." See 2 C.F.R. § 200.471.
b. Pre Award Costs
Pre -award costs are allowable only with the prior written approval of DHS/FEMA and as
included in the award agreement. To request pre -award costs, a written request must be
included with the application, signed by the AOR of the entity. The letter must outline what
the pre -award costs are for, including a detailed budget break-out of pre -award costs from the
post -award costs, and a justification for approval.
c. Management and Administration (M&A) Costs
Management and administration (M&A) activities are those directly relating to the
management and administration of HSGP funds, such as financial management and
monitoring. A maximum of up to five percent of HSGP funds awarded may be retained by
the state, and any funds retained are to be used solely for M&A purposes associated with the
HSGP award. Subrecipients may also retain a maximum of up to five percent of the funding
passed through by the state solely for M&A purposes associated with the HSGP award.
Recipients or subrecipients may apply or credit M&A funding toward the recipient's
requirement to allocate funding toward the five National Priority Areas. For example, if a
recipient spends $5,000 to manage or administer its funding dedicated toward its enhancing
cybersecurity investment, the recipient may credit that funding toward its requirement to
allocate at least 7.5 percent of its award to the enhancing cybersecurity National Priority
Area.
FY 2021 HSGP NOFO
Back to the T
Page 134 of 271
EXHIBIT F
35
A state's HSGP funds for M&A calculation purposes includes the total of its SHSP, UASI,
and OPSG awards. While the SAA may retain up to five percent of this total for M&A, the
state must still ensure that all subrecipient award amounts meet the mandatory minimum
pass -through requirements that are applicable to each HSGP program. To meet this
requirement, the percentage of SHSP and UASI funds passed through to local or tribal
jurisdictions must be based on the state's total HSGP` award prior to withholding any M&A.
In retaining these funds, states may retain a maximum of 2.5 percent of the OPSG allocation,
which must be withheld from the pass -through to each subrecipient county or tribe in an
equal percentage. The SAA may also retain additional funding from its SHSP award to
manage and administer the OPSG award, but that additional amount is also capped at an
amount equal to 2.5 percent of the OPSG award. Examples applying this principle:
SAA 1:
SHSP: $1,000,000 OPSG: $2,500,000 UASI: $2,500,000
M&A Maximum: $300,000 (5 percent of $6,000,000)
Maximum M&A for SHSP = $50,000
Maximum M&A for OPSG = $125,000. Of that amount, $62,500 (2.5 percent) may be
retained from the OPSG allocation, and the other $62,500 would come from the SHSP
allocation. Any amount used to manage and administer OPSG that is charged to SHSP
may be above and beyond the $50,000 available to manage the SHSP allocation.
Maximum M&A for UASI = $125,000
SAA 2:
SHSP: $3,500,000 OPSG: $1,000,000
M&A Maximum: $225,000 (5 percent of $4,500,000)
Maximum M&A for SHSP = $175,000
Maximum M&A for OPSG = $50,000. Of that amount, $25,000 (2.5 percent) may be
retained from the OPSG allocation, and the other $25,000 would come from the SHSP
allocation. Any amount used to manage and administer OPSG that is charged to SHSP
may be above and beyond the $175,000 available to manage the SHSP allocation.
HSGP recipients are also reminded that any M&A charged to a recipient's or subrecipient's
UASI funding must be directly allocable to administration of the UASI grant program and
cannot be used to cover M&A costs that are directly allocable to SHSP or OPSG funding.
Similarly, any M&A charged to a recipient's or subrecipient's SHSP or OPSG funding
cannot be used to cover M&A costs directly allocable to UASI funding.
Additionally, if a state/territory receives Nonprofit Security Grant Program (HSGP) funding,
it may use SHSP M&A funding to cover M&A costs related to the management of NSGP-
State awards, and UASI M&A funding to cover M&A costs related to the management of
NSGP-Urban Area awards.
Please note, IB 365: Management and Administration Costs in the Homeland Security
Pro _gram and DHS/FEMA Policy 207-087-1 do not apply to awards made in FY 2021
under this NOFO. Please also reference IB 416 for additional clarification on OPSG M&A,
FY 2021 HSGP NOFO
Back to the T
Page 135 of 271
EXHIBIT F
36
but to the extent that there is any conflict between IB 416 and this NOFO, the requirements
of this NOFO will apply to FY 2021 awards made under this NOFO.
d. Indirect Facilities & Administrative (F&A) Costs
Indirect costs are allowable under this program as described in 2 C.F.R. Part 200, including 2
C.F.R. § 200.414. Applicants with a current negotiated indirect cost rate agreement that
desire to charge indirect costs to an award must provide a copy of their negotiated indirect
cost rate agreement at the time of application. Not all applicants are required to have a
current negotiated indirect cost rate agreement. Applicants that are not required by 2 C.F.R.
Part 200 to have a negotiated indirect cost rate agreement but are required by 2 C.F.R. Part
200 to develop an indirect cost rate proposal must provide a copy of their proposal at the time
of application. Applicants who do not have a current negotiated indirect cost rate agreement
(including a provisional rate) and wish to charge the de minimis rate must reach out to the
FEMA Grants Management Specialist for further instructions. Applicants who wish to use a
cost allocation plan in lieu of an indirect cost rate must also reach out to the FEMA Grants
Management Specialist for further instructions. Post -award requests to charge indirect costs
will be considered on a case -by -case basis and based upon the submission of an agreement or
proposal as discussed above or based upon on the de minimis rate or cost allocation plan, as
applicable.
f. Funds Transfer Restriction
The recipient is prohibited from transferring funds between programs (includes SHSP, UASI,
and OPSG). Recipients can submit an investment/project where funds come from multiple
funding sources (e.g., SHSP and UASI), however, recipients are not allowed to divert
funding from one program to another due to the risk -based funding allocations, which were
made at the discretion of DHS/FEMA.
e. Other Direct Costs
I. PLANNING
Planning costs are allowed under this program. Please see the Preparedness Grants Manual
for more information.
II. ORGANIZATION
Organization costs are allowed under this program. Please see the Preparedness Grants
Manual for more information.
III. EQUIPMENT
Equipment costs are allowed under this program. Please see the Preparedness Grants Manual
for more information.
• General Purpose Equipment
HSGP allows expenditures on general purpose equipment if it aligns to and supports one or
more core capabilities identified in the Goal and has a nexus to terrorism preparedness.
General purpose equipment, like all equipment funded under the HSGP, must be sharable
FY 2021 HSGP NOFO
Back to the T
Page 136 of 271
EXHIBIT F
37
through the EMAC2 and allowable under 6 U.S.C. § 609, and any other applicable provision
of the Homeland Security Act of 2002, as amended. Examples of such general-purpose
equipment may include:
o Law enforcement vehicles;
o Emergency medical services (EMS) equipment and vehicles;
o Fire service equipment and vehicles, to include hose, pump accessories, and foam
concentrate for specialized CBRNE response;
o Interoperability of data systems, such as computer aided dispatch (CAD) and record
management systems (RMS); and
o Office equipment for staff' engaged in homeland security program activity.
Controlled Equipment
For decades, the federal government has provided equipment to state, local, and tribal law
enforcement agencies (LEAS) through federal grants. Some federal grant programs have
assisted LEAS as they carry out their critical missions to keep the American people safe. The
equipment acquired by LEAS through these programs includes administrative equipment,
such as office furniture and computers. Some federal grant programs also may include
military and military -styled equipment, firearms, and tactical vehicles provided by the federal
government, including property covered under 22 C.F.R. Part 121 and 15 C.F.R. Part 774
(collectively, "controlled equipment").
However, not all equipment that is considered controlled equipment is allowable under the
HSGP. As discussed further below, there are certain "prohibited equipment" that are not
allowable under HSGP. And for the procurement of certain controlled equipment that is
allowable under the HSGP, there are additional submission requirements and reviews that
must be met before DHS/FEMA will permit funding to be used for this purpose.
DHS/FEMA will continue to collaborate with federal agency partners to ensure that there is a
consistent and reasonable approach to the restrictions placed on controlled equipment
expenditures while continuing to support these investments when there is a justifiable need.
Further, DHS/FEMA will continue to maintain an awareness of the evolving policy
developments related to controlled equipment expenditures and keep grant recipients up to
date on future developments.
Grant funds under this program may not be used for the purchase of equipment not approved
by DHS/FEMA. The purchase of weapons and weapons accessories, including ammunition,
is not allowed with HSGP funds. Grant funds under this program must also comply with IB
426 and may not be used for the purchase of the following equipment: 1) firearms; 2)
2 Except for American Samoa and the Commonwealth of the Northern Mariana Islands, which are not required to
belong to EMAC at this time.
3 This applies to all homeland security personnel and is not limited to M&A staff, and costs are to be captured
outside the cap on M&A costs
FY 2021 HSGP NOFO
Back to the T
Page 137 of 271
EXHIBIT F
38
ammunition; 3) grenade launchers; 4) bayonets; or 5) weaponized aircraft, vessels, or
vehicles of any kind with weapons installed.
IV. TRAINING
Training costs are allowed under this program. Please see the Preparedness Grants Manual
for more information.
V. EXERCISES
Exercise costs are allowed under this program. Please see the Preparedness Grants Manual
for more information.
VL PERSONNEL
Personnel hiring, overtime, and backfill expenses are permitted under this grant to perform
allowable HSGP planning, organization, training, exercise, and equipment activities. Under
OPSG, overtime costs are allowable only in so far as they meet the intent of the program. All
recipients and subrecipients of HSGP funds, including SHSP, UASI, and OPSG allocations,
may not use more than 50 percent of their awards to pay for personnel activities unless a
waiver is approved by FEMA. For more information on the 50 percent personnel cap, please
see FEMA IB 421b, Clarification on the Personnel Reimbursement for Intelligence
Cooperation and Enhancement of Homeland Security Act of 2008 (Public Law 110-412) —
the PRICE Act. Please see the Preparedness Grants Manual for more information.
VII. OPERATIONAL OVERTIME
Operational overtime costs are allowed under this program. Prior to use of funds for
operational overtime, recipients must receive approval from DHS/FEMA. Operational
overtime costs are also subject to the 50 percent personnel cap. Please see the Preparedness
Grants Manual for more information.
VIII. TRAVEL
Domestic travel costs are allowed under this program, as provided for in this NOFO and in
the Preparedness Grants Manual. International travel is not an allowable cost under this
program unless approved in advance by DHS/FEMA.
IX. CONSTRUCTION AND RENOVATION
Construction and renovation costs to achieve capability targets related to preventing,
preparing for, protecting against, or responding to acts of terrorism are allowed under this
program. For construction and renovation costs to be allowed, they must be specifically
approved by DHS/FEMA in writing prior to the use of any program funds. Applicants must
use the Environmental Planning and Historical Preservation (EHP) approval process. Limits
on the total amount of grant funding that may be used for construction or renovation may
apply. Additionally, recipients are required to submit SF-424C and SF-424D. Please see the
Preparedness Grants Manual for more information.
X. MAINTENANCE AND SUSTAINMENT
Maintenance- and sustainment-related costs, such as maintenance contracts, warranties,
repair or replacement costs, upgrades, and user fees, are allowable. Please see the
FY 2021 HSGP NOFO
Back to the T
Page 138 of 271
EXHIBIT F
39
Preparedness Grants Manual for more information.
XI. CRITICAL EMERGENCY SUPPLIES
Critical emergency supplies are allowed under this program. Please see the Preparedness
Grants Manual for more information.
XII. SECURE IDENTIFICATION
Secure Identification costs are allowed under this program. Please see the Preparedness
Grants Manual for more information.
Allowable Cost Matrix
The following matrix provides allowable cost activities that fall under each of the cost categories
noted above. Recipients and subrecipients must follow all applicable requirements in 2 C.F.R.
Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for
Federal Awards. HSGP funds may be used to cover the costs for evaluating the impact of these
grants on the state or urban area's core capabilities and capability gaps. This list is not
exhaustive, therefore, if there are any questions regarding allowable costs, please contact the
appropriate HQ FEMA Preparedness Officer. For additional information on allowable costs, see
the Preparedness Grants Manual.
ProgramAllowable
Allowable Planning Costs
Developing hazard/threat-specific annexes
N
Developing and implementing homeland security support programs and adopting ongoing
DHS/FEMA national initiatives
N
Developing related terrorism and other catastrophic event prevention activities
I
N
Developing and enhancing plans and protocols
N
Developing or conducting assessments
N
Hiring of full- or art -time staff or contract/consultants to assist with planning activities
N
Materials required to conduct planning activities
N
Travel/per diem related to planning activities
Overtime and backfill costs in accordance with operational Cost Guidance
Issuance of Western Hemisphere Travel Initiative -compliant Tribal identification cards
N
N
Activities to achieve planning inclusive of people with disabilities and others with access
and functional needs and limited English proficiency.
'
N
Coordination with Citizen Corps Councils for public information/education and
development of volunteer programs
N
Update governance structures and processes and plans for emergency communications
N
Development, and review and revision of continuity of operations plans
N
Development, and review and revision of the THIRA/SPR continuity of operations
Tans
N
Allowable Organizational Activities
Note: Personnel hiring, overtime, and backfill expenses are permitted under this grant only to the extent that such
expenses are for the allowable activities within the scope of the grant.
Program management
N
Development of whole community partnerships
N
Structures and mechanisms for information sharing between the public and private
sector
N
FY 2021 HSGP NOFO
Back to the T
Page 139 of 271
EXHIBIT F
40
Allowable Program Activities
Implementing models, programs, and workforce enhancement initiatives
SHSP
UASI
O7PSG
N
Tools, resources, and activities that facilitate shared situational awareness between the
public and private sectors
N
Operational support
N
Utilization of standardized resource management concepts
I
N
Responding to an increase in the threat level under the National Terrorism Advisory
System TAS , or needs in resultingfrom a National Special SecurityEvent
N
Reimbursement for select operational expenses associated with increased security
measures at critical infrastructure sites incurred (up to 50 percent of the allocation
Overtime for information, investigative, and intelligence sharing activities (up to 50
percent of the allocation
Hiring of new staff positions/contractors/consultants for participation in
information/intelligence analysis and sharing groups or fusion center activities (up to 50
percent of the allocation).
Cost of migrating online services to the ".gov" domain
Allowable Equipment Categories
Personal Protective Equipment
Allowable Equipment Categories
Explosive Device Mitigation and Remediation Equipment
N
CBRNE Operational Search and Rescue Equipment
N
Information Technology
Cybersecurity Enhancement Equipment
N
Interoperable Communications Equipment
Detection
Decontamination
Medical countermeasures
Power (e.g., generators, batteries, power cells)
CBRNE Reference Materials
N
CBRNE Incident Response Vehicles
Terrorism Incident Prevention Equipment
Physical Security Enhancement Equipment
Inspection and Screening Systems
Animal Care and Foreign Animal Disease
N
CBRNE Prevention and Response Watercraft
N
CBRNE Prevention and Response Unmanned Aircraft
N
CBRNE Aviation Equipment
N
CBRNE Logistical Support Equipment
N
Intervention Equipment (e.g., tactical entry, crime scene processing)
Critical emergency supplies
Vehicle acquisition, lease, and rental
N
N
Other Authorized Equipment
Allowable Training Costs
Overtime and backfill for emergency preparedness and response personnel attending
DHS/FEMA-s onsored and approved training classes
N
Overtime and backfill expenses for part-time and volunteer emergency response
personnel participating in DHS/FEMA training
N
Training workshops and conferences
Activities to achieve training inclusive of people with disabilities and others with
access and functional needs and limited English proficiency
N
Full- or art -time staff or contractors/consultants
Travel
FY 2021 HSGP NOFO
Back to the T
Page 140 of 271
EXHIBIT F
41
Su lies
N
Instructor certification/re-certification
N
Coordination with Citizen Corps Councils in conducting training exercises
N
Interoperable communications training
N
Activities to achieve planning inclusive of people with limited English proficiency
I
N
Immigration enforcement training
Allowable Exercise Related Costs
Design, Develop, Conduct, and Evaluate an Exercise
N
Full- or part-time staff or contractors/consultants
N
Overtime and backfill costs, including expenses for part-time and volunteer emergency
response personnel participating in DHS/FEMA exercises
N
Implementation of HSEEP
I
N
Activities to achieve exercises inclusive of people with disabilities and others with
access and functional needs
N
Travel
N
Supplies
N
Intero erable communications exercises
N
Allowable Exercise Related Costs
Activities to achieve planning inclusive of people with limited English proficiency
N
Allowable M&A Costs
Hiring of full- or part-time staff or contractors/consultants to assist with the
management of the respective grant program, application requirements, and compliance
with reporting and data collection requirements
Development of operating plans for information collection and processing necessary to
respond to DHS/FEMA data calls
Overtime and backfill costs
Travel
Meeting related expenses
Authorized office equipment
Recurring expenses such as those associated with cell phones and faxes during the period
of performance of the grant program
N
Leasing or renting of space for newly hired personnel during the period of performance
of the grant program
N
LETPA Costs
Integration and interoperability of systems and data, such as CAD and RMS, to
facilitate the collection,
N
Maturation, enhancement, and sustainment of designated state and major Urban Area
fusion centers
N
Coordination between fusion centers and other operational analytic, and investigative
efforts
N
Implementation, maintenance, and sustainment of the Nationwide Suspicious Activity
Reporting Initiative
_
N
N
N
Implementation of the "If You See Something, Say Something®" campaign
Increase physical security, through law enforcement personnel and other protective
measures, by implementing reventive and protective measures at critical
Building and sustaining preventive radiological and nuclear detection capabilities
N
E. Application Review Information
1. Application Evaluation Criteria
a. Programmatic Criteria
FY 2021 HSGP NOFO
Back to the T
Page 141 of 271
EXHIBIT F
42
I. RISK METHODOLOGY
The risk methodology determines the relative risk of terrorism faced by a given area
considering the potential risk of terrorism to people, critical infrastructure, and economic
security. The analysis includes, but is not limited to, threats from violent domestic extremists,
international terrorist groups, and individuals inspired by terrorists abroad. See the
Preparedness Grants Manual for additional information on the risk methodology.
NOTE: The THIRA/SPR process is separate from the risk methodology and its results do not
affect grant allocations.
The Risk Methodology is used to inform allocations under HSGP. For more information on
the SHSP, UASI, and OPSG allocation processes, please see Section B.1 of this NOFO,
"Available Funding for the NOFO."
IL APPLICATION EVALUATION CRITERIA
FEMA will evaluate the FY 2021 HSGP applications for completeness, adherence to
programmatic guidelines, and anticipated effectiveness of the proposed investments.
FEMA's review will include verification that each IJ and project:
Aligns with at least one core capability identified in the Goal;
Demonstrates how investments support closing capability gaps or sustaining
capabilities identified in the THIRA/SPR process; and
Supports a NIMS-typed resource and whether those assets are deployable/shareable to
support emergency or disaster operations per existing EMAC agreements.
In addition to the above, FEMA will evaluate whether proposed projects are: 1) both feasible
and effective at reducing the risks for which the project was designed; and 2) able to be fully
completed within the three-year period of performance. FEMA will use the information
provided in the application and after the submission of the first BSIR to determine the
feasibility and effectiveness of a grant project. To that end, IJs should include:
An explanation of how the proposed project(s) will achieve objectives as identified in
the SPR, including expected long-term impact where applicable, and which core
capability gap(s) it helps to close and how;
A summary of the status of planning and design efforts accomplished to date (e.g.,
included in a capital improvement plan); and
A project schedule with clear milestones.
Recipients are expected to conform, as applicable, with accepted engineering practices,
established codes, standards, modeling techniques, and best practices, and participate in the
development of case studies demonstrating the effective use of grant funds, as requested.
FEMA will also review any submitted National Priority Area -aligned IJs and projects to
ensure they meet the minimum spend requirement. Further information on how the National
Priority Area IJs and projects will be reviewed for effectiveness is included in the Review
and Selection Process section below.
FY 2021 HSGP NOFO
Back to the T
Page 142 of 271
EXHIBIT F
43
b. Financial Integrity Criteria
Prior to making a federal award, FEMA is required by 31 U.S.C. § 3354, as amended by the
Payment Integrity Information Act of 2019, Pub. L. No. 116-117 (2020); 41 U.S.C. § 2313;
and 2 C.F.R. § 200.206 to review information available through any Office of Management
and Budget (OMB) -designated repositories of governmentwide eligibility qualification or
financial integrity information, including whether the applicant is suspended or debarred.
FEMA may also pose additional questions to the applicant to aid in conducting the pre -award
risk review. Therefore, application evaluation criteria may include the following risk -based
considerations of the applicant:
i. Financial stability.
ii. Quality of management systems and ability to meet management standards.
iii. History of performance in managing federal award.
iv. Reports and findings from audits.
v. Ability to effectively implement statutory, regulatory, or other requirements.
c. Supplemental Financial Integrity Criteria and Review
Prior to making a federal award where the anticipated total federal share will be greater than
the simplified acquisition threshold, currently $250,000:
i. FEMA is required to review and consider any information about the applicant,
including information on the applicant's immediate and highest -level owner,
subsidiaries, and predecessors, if applicable, that is in the designated integrity
and performance system accessible through the System for Award
Management (SAM), which is currently the Federal Awardee Performance
and Integrity Information S. ste (FAPIIS).
ii. An applicant, at its option, may review information in FAPIIS and comment
on any information about itself that a federal awarding agency previously
entered.
iii. FEMA will consider any comments by the applicant, in addition to the other
information in FAPIIS, in making a judgment about the applicant's integrity,
business ethics, and record of performance under federal awards when
completing the review of risk posed by applicants as described in 2 C.F.R. §
200.206.
2. Review and Selection Process
a. SHSP and UASI
All proposed investments will undergo a federal review by DHS/FEMA to verify compliance
with all administrative and eligibility criteria identified in the NOFO. The federal review will
be conducted by FEMA HQ Preparedness Officers. FEMA HQ Preparedness Officers will
use a checklist to verify compliance with all administrative and eligibility criteria identified
in the NOFO. Recipients must be able to demonstrate how investments support closing
capability gaps or sustaining capabilities identified in the THIRA/SPR process. IJs will be
reviewed at both the investment and project level.
FY 2021 HSGP NOFO
Back to the T
Page 143 of 271
EXHIBIT F
44
Emergency communications investments will be jointly reviewed by FEMA and the DHS
Office of Emergency Communications (OEC) to verify compliance with SAFECOM
guidance. FEMA and OEC will coordinate directly with the recipient on any compliance
concerns and will provide technical assistance as necessary to help ensure full compliance.
Additional Effectiveness Evaluation Criteria for the National Priority Areas
FEMA will evaluate the FY 2021 HSGP IJs and projects submitted in support of the National
Priority Areas for anticipated effectiveness. FEMA's review will include verification that
each IJ or project meets the National Priority Area required spend percentages.
Cybersecurity investments will be reviewed by DHS/FEMA, CISA, and other DHS
components as appropriate, for compliance with purposes and requirements of the priority
investment area. Proposed investments will be reviewed for effectiveness using the criteria
set forth in this NOFO.
Soft Targets/Crowded Places investments will be reviewed by DHS/FEMA, CISA, and other
DHS components as appropriate, for compliance with purposes and requirements of the
priority investment area. Proposed investments will be reviewed for effectiveness using the
criteria set forth in this NOFO.
Information Sharing and Cooperation Investments will be reviewed by DHS/FEMA, DHS
Office of Intelligence and Analysis, and other DHS components as appropriate, for
compliance with purposes and requirements of the priority investment area. Proposed
investments will be reviewed for effectiveness using the criteria set forth in this NOFO.
For additional information on Fusion Center requirements, please see the Preparedness
Grants Manual.
Domestic violent extremism investments will be reviewed by DHS/FEMA, DHS Office of
Intelligence and Analysis, and other DHS components as appropriate, for compliance with
purposes and requirements of the priority investment area. Proposed investments will be
reviewed for effectiveness using the scoring criteria set forth in this NOFO.
Emerging threats investments will be reviewed by DHS/FEMA, DHS Countering Weapons
of Mass Destruction Office, and other DHS components as appropriate, for compliance with
purposes and requirements of the priority investment area. Proposed investments will be
reviewed for effectiveness using the criteria set forth in this NOFO.
FEMA will determine whether the proposed approach is clear, logical, and reasonable to
address the priority areas of interest and contribute to a culture of national preparedness. This
part considers factors such as the objectives and strategies proposed to address the priority
area, how the objectives and strategies overcome legal, political, or practical obstacles to
reduce overall risk, the process and criteria to select additional relevant projects, and the
approach to monitor awards to satisfy the funding percentage allocations.
FY 2021 HSGP NOFO
Back to the T
Page 144 of 271
EXHIBIT F
45
For applicants that elect to submit IJs and project -level details for the National Priority Areas
at the time of application, effectiveness will be evaluated prior to award. If the projects are
found to not sufficiently align with the National Priority Area(s), applicants may have funds
placed on hold (up to 30 percent) until the projects are revised to satisfactorily address the
National Priority Areas.
For applicants that elect to submit IJs and project -level details for the National Priority Areas
as part of the December 2021 BSIR, they will have funds placed on hold in the amount of 30
percent (the sum of all National Priority Area). The hold will be released only after their
December 2021 BSIR submission has been reviewed, and projects related to the National
Priority Areas deemed in alignment by DHS/FEMA.
SAAs are still required to meet pass -through requirements even if funds are on
hold related to the National Priority Areas.
To that end, IJs should include:
• How the proposed investment addresses the National Priority Area;
• An explanation of how the proposed projects were selected and will achieve
objectives and strategies to build or sustain the core capability gaps identified in the
SPR, including expected long-term impact where applicable;
• A summary of laws, policies and practices that can be enhanced, eliminated, or
otherwise changed in order to achieve the goals of the project and foster a culture of
national preparedness; and
• A summary of the collaboration efforts to prevent, prepare for, protect against, and
respond to acts of terrorism as well as anticipated outcomes of the project.
For FY 2021 SHSP and UASI investments and projects related to the National Priority
Areas, effectiveness will be evaluated based on the following five factors:
Investment Strategy (� 30%): Proposals will be evaluated based on the quality and
extent to which applicants describe an effective strategy that demonstrates that
proposed projects support the program objective of preventing, preparing for,
protecting against, and responding to acts of terrorism, to meet its target capabilities,
and otherwise reduce the overall risk to the high -risk urban area, the state, or the
Nation.
Budget (10%): Proposals will be evaluated based on the extent to which applicants
describe a budget plan for each investment demonstrating how the applicant will
maximize cost effectiveness of grant expenditures.
Impact/Outcomes (30%): Proposals will be evaluated on how this investment helps
the jurisdiction close capability gaps identified in its SPR and addresses the relevant
National Priority Area outlined in this NOFO. Further, proposals will be evaluated on
their identification and estimated improvement of core capability(ies), the associated
standardized target(s) that align with their proposed investment, and the ways in
which the applicant will measure and/or evaluate improvement.
FY 2021 HSGP NOFO
Back to the T
Page 145 of 271
EXHIBIT F
46
Collaboration (30%): Proposals will be evaluated based on the degree to which the
proposal adequately details how the recipient will use investments and other means to
overcome existing logistical, technological, legal, policy, and other impediments to
collaborating, networking, sharing information, cooperating, and fostering a culture
of national preparedness with federal, state, tribal, and local governments, as well as
other regional and nonprofit partners. Collaboration should improve efforts to
prevent, prepare for, protect against, and respond to acts of terrorism, to meet target
capabilities, support the national security mission of DHS and other federal agencies,
and to otherwise reduce the overall risk to the high -risk urban area, the state, or the
Nation. In evaluating applicants under this factor FEMA will consider the information
provided by the applicant and may also consider relevant information from other
sources.
Past Performance (additional consideration): Proposals will be evaluated based on the
applicants demonstrated capability to execute the proposed investments. In evaluating
applicants under this factor FEMA will consider the information provided by the
applicant and may also consider relevant information from other sources.
b. OPSG
Applications will be reviewed by the SAA and USBP Sector Headquarters for completeness
and adherence to programmatic guidelines and evaluated for anticipated feasibility, need, and
impact of the Operations Orders. For more information on Operations Orders and other
requirements of OPSG, see the Preparedness Grants Manual.
DHS/FEMA will verify compliance with all administrative and eligibility criteria identified
in the NOFO and required submission of Operations Orders and Inventory of Operations
Orders by the established due dates. DHS/FEMA and USBP will use the results of both the
risk analysis and the federal review by DHS/FEMA to make recommendations for funding to
the Secretary of Homeland Security.
FY 2021 OPSG funds will be allocated competitively based on risk -based prioritization using
the OPSG Risk Assessment described above. Final funding allocations are determined by the
Secretary of Homeland Security, who may consider information and input from various law
enforcement offices or subject -matter experts within the Department. Factors considered
include, but are not limited to threat, vulnerability, miles of the border, and other border -
specific law enforcement intelligence, as well as the feasibility of FY 2021 Operations
Orders to designated localities within border states and territories.
F. Federal Award Administration Information
1. Notice of Award
Before accepting the award, the AOR and recipient should carefully read the award package.
The award package includes instructions on administering the grant award and the terms and
conditions associated with responsibilities under federal awards. Recipients must accept all
conditions in this NOFO and the Preparedness Grants Manual as well as any specific
terms and conditions in the Notice of Award to receive an award under this program.
See the Preparedness Grants Manual for information on Notice of Award.
FY 2021 HSGP NOFO
Back to the T
Page 146 of 271
EXHIBIT F
47
2. Pass -Through Requirements
Awards made to the SAA for HSGP carry additional pass -through requirements. Pass -
through is defined as an obligation on the part of the SAA to make funds available to local
units of government, combinations of local units, tribal governments, or other specific groups
or organizations. Four requirements must be met to pass -through grant funds:
• The SAA must make a firm written commitment to passing through
grant funds to subrecipients;
• The SAA's commitment must be unconditional (i.e., no contingencies for the
availability of SAA funds);
• There must be documentary evidence (i.e., award document, terms, and
conditions) of the commitment; and
• The award terms must be communicated to the subrecipient.
Timing and Amount
The SAA must pass -through at least 80 percent of the funds awarded under the SHSP and
UASI to local or tribal units of government within 45 calendar days of receipt of the funds.
"Receipt of the funds" occurs either when the SAA accepts the award or 15 calendar days
after the SAA receives notice of the award, whichever is earlier.
SAAs are sent notification of HSGP awards via the GPD's ND Grants system. If an SAA
accepts its award within 15 calendar days of receiving notice of the award in the ND Grants
system, the 45-calendar days pass -through period will start on the date the SAA accepted the
award. Should an SAA not accept the HSGP award within 15 calendar days of receiving
notice of the award in the ND Grants system, the 45-calendar days pass -through period will
begin 15 calendar days after the award notification is sent to the SAA via the ND Grants
system.
It is important to note that the period of performance start date does not directly affect the
start of the 45-calendar days pass -through period. For example, an SAA may receive notice
of the HSGP award on September 20, 2021, while the period of performance dates for that
award are October 1, 2021, through September 30, 2024. In this example, the 45-day pass -
through period will begin on the date the SAA accepts the HSGP award or October 5, 2021
(15 calendar days after the SAA was notified of the award), whichever date occurs first. The
period of performance start date of October 1, 2021 would not affect the timing of meeting
the 45-calendar day pass -through requirement.
Other SHSP and UASI Pass -Through Requirements
The signatory authority of the SAA must certify in writing to DHS/FEMA that pass -through
requirements have been met. A letter of intent (or equivalent) to distribute funds is not
considered sufficient. The pass -through requirement does not apply to SHSP awards made to
the District of Columbia, Guam, American Samoa, the U.S. Virgin Islands, or the
Commonwealth of the Northern Mariana Islands. The Commonwealth of Puerto Rico is
required to comply with the pass -through requirement, and its SAA must also obligate at
least 80 percent of the funds to local units of government within 45 calendar days of receipt
of the funds.
FY 2021 HSGP NOFO
Back to the T
Page 147 of 271
EXHIBIT F
48
Under SHSP, the SAA may retain more than 20 percent of funding for expenditures made by
the state on behalf of the local unit(s) of government. This may occur only with the written
consent of the local unit of government, specifying the amount of funds to be retained and
the intended use of funds. States shall review their written consent agreements yearly and
ensure that they are still valid. If a written consent agreement is already in place from
previous fiscal years, DHS/FEMA will continue to recognize it for FY 2021, unless the
written consent review indicates the local government is no longer in agreement. If
modifications to the existing agreement are necessary, the SAA should contact their assigned
FEMA HQ Preparedness Officer.
Additional OPSG Requirements
The recipient is prohibited from obligating or expending funds provided through this award
until each unique and specific county -level or equivalent Operational Order/Fragmentary
Operations Order budget has been reviewed and approved through an official electronic mail
notice issued by DHS/FEMA removing this special programmatic condition.
3. Administrative and National Policy Requirements
In addition to the requirements of in this section and in this NOFO, FEMA may place
specific terms and conditions on individual awards in accordance with 2 C.F.R. Part 200.
In addition to the information regarding DHS Standard Terms and Conditions and Ensuring
the Protection of Civil Rights, see the Preparedness Grants Manual for additional information
on administrative and national policy requirements, including the following:
• EHP Compliance
• FirstNet
• NIMS Implementation
• SAFECOM
a. DHS Standard Terms and Conditions
All successful applicants for DHS grant and cooperative agreements are required to comply
with DHS Standard Terms and Conditions, which are available online at DHS Standard
Terms and Conditions.
The applicable DHS Standard Terms and Conditions will be those in effect at the time the
award was made. What terms and conditions will apply for the award will be clearly stated in
the award package at the time of award.
b. Ensuring the Protection of Civil Rights
As the Nation works towards achieving the National Preparedness Goal, it is important to
continue to protect the civil rights of individuals. Recipients and subrecipients must carry out
their programs and activities, including those related to the building, sustainment, and
delivery of core capabilities, in a manner that respects and ensures the protection of civil
rights for protected populations.
FY 2021 HSGP NOFO
Back to the T
Page 148 of 271
EXHIBIT F
49
Federal civil rights statutes, such as Section 504 of the Rehabilitation Act of 1973 and Title
VI of the Civil Rights Act of 1964, along with FEMA regulations, prohibit discrimination on
the basis of race, color, national origin, sex, religion, age, disability, limited English
proficiency, or economic status in connection with programs and activities receiving federal
financial assistance from FEMA.
The DHS Standard Terms and Conditions include a fuller list of the civil rights provisions
that apply to recipients. These terms and conditions can be found in the DHS Standard Terms
and Conditions. Additional information on civil rights provisions is available at
https://www.fema.gov/about/offices/equal-dghts.
Monitoring and oversight requirements in connection with recipient compliance with federal
civil rights laws are also authorized pursuant to 44 C.F.R. Part 7.
c. EHP Compliance
As a federal agency, FEMA is required to consider the effects of its actions on the
environment and historic properties to ensure that all activities and programs funded by
FEMA, including grant -funded projects, comply with federal EHP laws, Executive Orders,
regulations, and policies, as applicable.
Recipients and subrecipients proposing projects that have the potential to impact the
environment, including, but not limited to, the construction of communication towers,
modification or renovation of existing buildings, structures, and facilities, or new
construction including replacement of facilities, must participate in the FEMA EHP
review process. The EHP review process involves the submission of a detailed project
description along with any supporting documentation requested by FEMA in order to
determine whether the proposed project has the potential to impact environmental resources
or historic properties.
In some cases, FEMA is also required to consult with other regulatory agencies and the
public in order to complete the review process. Federal law requires EHP review to be
completed before federal funds are released to carry out proposed projects. FEMA may not
be able to fund projects that are not incompliance with applicable EHP laws, Executive
Orders, regulations, and policies.
DHS and FEMA EHP policy is found in directives and instructions available on the
FEMA.gov EHP pale, the FEMA website page that includes documents regarding EHP
responsibilities and program requirements, including implementation of the National
Environmental Policy Act and other EHP regulations and Executive Orders.
The GPD EHP screening form is located at https://www.fema.gov/media-
library/assets/documents/90195. Additionally, all recipients under this funding opportunity
are required to comply with the FEMA GPD EHP Policy Guidance, FEMA Policy #108-023-
1, available at hllps://www.fema.gov/media-library/assets/documents/85376.
FY 2021 HSGP NOFO
Back to the T
Page 149 of 271
EXHIBIT F
50
d. NIMS Implementation
In expending funds under this program, recipients that are state, local, tribal, or territorial
governments must ensure and maintain adoption and implementation of NIMS. The state,
local, tribal, or territorial government must show adoption of NIMS during any point of the
period of performance. The list of objectives used for progress and achievement reporting is
at https://www.fema.gov/emergency-managers/nims/implementation-training.
Emergency management and incident response activities require carefully managed resources
(personnel, teams, facilities, equipment, and/or supplies) to meet incident needs. Using
standardized resource management concepts such as typing, credentialing, and inventorying,
promote a strong national mutual aid capability needed to support delivery of core
capabilities. Additional information on resource management, NIMS resource typing
definitions, job titles, and position qualifications is on FEMA's website at
https://www.fema.gov/emergency-managers/nims/comvonents.
FEMA developed the National Incident Management System Guideline for the National
Qualification System to describe national credentialing standards and to provide written
guidance regarding the use of those standards. This guideline describes credentialing and
typing processes and identifies tools which Federal Emergency Response Officials and
emergency managers at all levels of government may use both routinely and to facilitate
multijurisdictional coordinated responses.
Although state, local, tribal, and private sector partners (including nongovernmental
organizations) are not required to credential their personnel in accordance with these
guidelines, FEMA strongly encourages them to do so to leverage the federal investment in
the Federal Information Processing Standards 201 infrastructure and to facilitate
interoperability for personnel deployed outside their home jurisdiction.
Additional information about NIMS in general is available at
https://www.fema.gov/emergency-managers/nims.
e. Emergency Communications Investments
If an entity uses HSGP funding to support emergency communications investments, the
following requirements shall apply to all such grant -funded communications investments in
support of the emergency communications priorities and recognized best practices:
The signatory authority for the SAA must certify in writing to DHS/FEMA their
compliance with the SAFECOM Guidance. The certification letter should be
coordinated with the SWIC for each state and must be uploaded to ND Grants at the
time of the first Program Performance Report (PPR) submission.
All states and territories must designate a full-time SWIC who has the authority and
resources to actively improve interoperability with emergency management and
response agencies across all levels of government, to include establishing statewide
plans, policies, and procedures, and coordinating decisions on communications
investments funded through federal grants. Note that the designated full-time SWIC
may also be the state's or territory's cybersecurity point of contact. SWIC status
FY 2021 HSGP NOFO
Back to the T
Page 150 of 271
EXHIBIT F
51
information will be maintained by CISA and will be verified by FEMA GPD through
programmatic monitoring activities.
By the period of performance end date, all states and territories must update the SCIP,
with a focus on communications resilience/continuity, to include assessment and
mitigation of all potential risks identified in the SCIP: natural disasters, accidental
damage (human failures), intentional damage (sabotage, terrorism), cybersecurity, etc.
Following the initial update, the SCIP should be updated on an annual basis. SCIP
status information will be maintained by CISA and will be verified by FEMA GPD
through programmatic monitoring activities.
All states and territories must test their emergency communications capabilities and
procedures (as outlined in their operational communications plans) in conjunction with
regularly planned exercises (separate/addition emergency communications exercises are not
required) and must submit an After Action Report/Improvement Plan (AAR/IP) to the
Homeland Security Exercise and Evaluation Program's (HSEEP) electronic message inbox at
hseepAfema. og_v within 90 days of exercise completion. Exercises should be used to both
demonstrate and validate skills learned in training and to identify gaps in capabilities.
Resilience and continuity of communications should be tested during training and exercises
to the greatest extent possible. Further, exercises should include participants from multiple
jurisdictions, disciplines, and levels of government and include emergency management,
emergency medical services, law enforcement, interoperability coordinators, public health
officials, hospital officials, officials from colleges and universities, and other disciplines and
private sector entities, as appropriate. Findings from exercises should be used to update
programs to address gaps in emergency communications as well as emerging technologies,
policies, and partners. Recipients are encouraged to increase awareness and availability of
emergency communications exercise opportunities across all levels of government.
States, territories, and other eligible grant recipients are advised that HSGP funding may be
used to support communications planning (including the cost of hiring a SWIC, participation
in governance bodies and requirements delineated above), training, exercises, and equipment
costs. Costs for transitioning to the FirstNet network may also be eligible. More information
regarding FirstNet can be found in the Preparedness Grants Manual.
4. Reporting
Recipients are required to submit various financial and programmatic reports as a condition
of award acceptance. Future awards and funds drawdown may be withheld if these reports
are delinquent.
See the Preparedness Grants Manual for information on reporting requirements, as well as
the above section, "Emergency Communications Investments," specific reporting
requirements for emergency communications investments.
5. Monitoring and Oversight
Per 2 C.F.R. § 200.337, FEMA, through its authorized representatives, has the right, at all
reasonable times, to make site visits or conduct desk reviews to review project
accomplishments and management control systems to review award progress and to provide
FY 2021 HSGP NOFO
Back to the T
Page 151 of 271
EXHIBIT F
52
any required technical assistance. During site visits or desk reviews, FEMA will review
recipients' files related to the award. As part of any monitoring and program evaluation
activities, recipients must permit FEMA, upon reasonable notice, to review grant -related
records and to interview the organization's staff and contractors regarding the program.
Recipients must respond in a timely and accurate manner to FEMA requests for information
relating to the award.
See the Preparedness Grants Manual for information on monitoring and oversight.
G. DHS Awarding Agency Contact Information
1. Contact and Resource Information
a. Program Office Contact
FEMA has assigned state -specific Preparedness Officers for the HSGP. If you do not know
your Preparedness Officer, please contact CSID by phone at (800) 368-6498 or by email at
askcsidWema.dhs.gov, Monday through Friday, 9:00 AM — 5:00 PM ET.
b. Centralized Scheduling and Information Desk (CSID)
CSID is a non -emergency comprehensive management and information resource developed
by FEMA for grants stakeholders. CSID provides general information on all FEMA grant
programs and maintains a comprehensive database containing key personnel contact
information at the federal, state, and local levels. When necessary, recipients will be directed
to a federal point of contact who can answer specific programmatic questions or concerns.
CSID can be reached by phone at (800) 368-6498 or by e-mail at askcsidgfema.dhs.gov,
Monday through Friday, 9 AM — 5 PM ET.
c. GPD Award Administration Division
GPD's Award Administration Division (AAD) provides support regarding financial matters
and budgetary technical assistance. Additional guidance and information can be obtained by
contacting the AAD's Help Desk via e-mail at ASK-GMD(&,,fema.dhs.gov.
d. Equal Rights
The FEMA Office of Equal Rights (OER) is responsible for compliance with and
enforcement of federal civil rights obligations in connection with programs and services
conducted by FEMA and recipients of FEMA financial assistance. All inquiries and
communications about federal civil rights compliance for FEMA grants under this NOFO
should be sent to FEMA-CivilRightsOffice(a�,fema.dhs.gov.
e. Environmental Planning and Historic Preservation
GPD's EHP Team provides guidance and information about the EHP review process to
recipients and subrecipients. All inquiries and communications about GPD projects under
this NOFO or the EHP review process, including the submittal of EHP review materials,
should be sent to g=pdehpinfo(aifemaAhs.gov.
FY 2021 HSGP NOFO
Back to the T
Page 152 of 271
EXHIBIT F
53
2. Systems Information
a. Grants.gov
For technical assistance with Grants.gov, call the customer support hotline 24 hours per day,
7 days per week (except federal holidays) at (800) 518-4726 or e-mail at
supportk r�gov.
b. Non -Disaster (ND) Grants
For technical assistance with the ND Grants system, please contact the ND Grants Helpdesk
at nd rg ants(&fema.gov or (800) 865-4076, Monday through Friday, 9:00 AM — 6:00 PM ET.
User resources are available at htlps://www.fema.gov/ rg ants/guidance-tools/non-disaster-
grants-management-system
c. Payment and Reporting System (PARS)
FEMA uses the Payment and Reporting System (PARS) for financial reporting, invoicing,
and tracking payments. FEMA uses the Direct Deposit/Electronic Funds Transfer (DD/EFT)
method of payment to recipients. To enroll in the DD/EFT, recipients must complete a
Standard Form 1199A, Direct Deposit Form. If you have questions about the online system,
please call the Customer Service Center at (866) 927-5646 or email ask-
GMDgfema.dhs.gov.
d. Supplemental Information: Reporting Systems
In addition to ND Grants, the following information systems are used for the submission of
required reports:
• GRT: Information on the GRT can be found in the Preparedness Grants Manual.
• Unified Reporting Tool (URT): Information on the URT can be found in the
Preparedness Grants Manual.
H. Additional Information
GPD has developed the Preparedness Grants Manual to guide applicants and recipients of
grant funding on how to manage their grants and other resources. Recipients seeking
guidance on policies and procedures for managing preparedness grants should reference the
Preparedness Grants Manual for further information. Examples of information contained in
the Preparedness Grants Manual include:
• Actions to Address Noncompliance
• Audits
• Case Studies and Use of Grant -Funded Resources During Real -World Incident
Operations
• Community Lifelines
• Conflicts of Interest in the Administration of Federal Awards and Subawards
• Disability Integration
• National Incident Management System
• Payment Information
• Period of Performance Extensions
• Procurement Integrity
FY 2021 HSGP NOFO
Back to the T
Page 153 of 271
EXHIBIT F
54
• Record Retention
• Whole Community Preparedness
• Other Post -Award Requirements
1. Termination Provisions
FEMA may terminate a federal award in whole or in part for one of the following reasons.
FEMA and the recipient must still comply with closeout requirements at 2 C.F.R. § §
200.344-200.345 even if an award is terminated in whole or in part. To the extent that
subawards are permitted under this NOFO, pass -through entities should refer to 2 C.F.R. §
200.340 for additional information on termination regarding subawards.
a. Noncompliance
If a recipient fails to comply with the terms and conditions of a federal award, FEMA may
terminate the award in whole or in part. If the noncompliance can be corrected, FEMA may
first attempt to direct the recipient to correct the noncompliance. This may take the form of a
Compliance Notification. If the noncompliance cannot be corrected or the recipient is non-
responsive, FEMA may proceed with a Remedy Notification, which could impose a remedy
for noncompliance per 2 C.F.R. § 200.339, including termination. Any action to terminate
based on noncompliance will follow the requirements of 2 C.F.R. §§ 200.341-200.342 as
well as the requirement of 2 C.F.R. § 200.340(c) to report in FAPIIS the recipient's material
failure to comply with the award terms and conditions. See also the section on Actions to
Address Noncompliance in this NOFO or in the Preparedness Grants Manual.
b. With the Consent of the Recipient
FEMA may also terminate an award in whole or in part with the consent of the recipient, in
which case the parties must agree upon the termination conditions, including the effective
date, and in the case of partial termination, the portion to be terminated.
c. Notification by the Recipient
The recipient may terminate the award, in whole or in part, by sending written notification to
FEMA setting forth the reasons for such termination, the effective date, and in the case of
partial termination, the portion to be terminated. In the case of partial termination, FEMA
may determine that a partially terminated award will not accomplish the purpose of the
federal award, so FEMA may terminate the award in its entirety. If that occurs, FEMA will
follow the requirements of 2 C.F.R. §§ 200.341-200.342 in deciding to fully terminate the
award.
2. Period of Performance Extensions
Extensions to the period of performance (POP) for this program are allowed. Extensions to
the POP identified in the award will only be considered through formal, written requests to
the recipient's FEMA Preparedness Officer and must contain specific and compelling
justifications as to why an extension is required. Recipients are advised to coordinate with
the FEMA Preparedness Officer as needed when preparing an extension request. Please see
the Preparedness Grants Manual for more information.
FY 2021 HSGP NOFO
Back to the T
Page 154 of 271
EXHIBIT G
LOS ANGELES COUNTY/DEPARTMENT OF AUDITOR -CONTROLLER
L7
SHARED SERVICES DIVISION
GRANT PAYMENT REQUEST
SECTION A: SUBMITTING YOUR REQUEST
Please submit Grant Payment Request Form along with legible supporting documents to:
1. Grant Name & Year:
Grants(ailauditor.lacou nty.gov
In the event e-mail is not available, you can mail your Grant payment request to (please do not fax or send duplicates):
Department of Auditor -Controller
Shared Services Division / Attn: Grants Unit
3470 Wilshire Blvd., Suite 812
Los Angeles, CA 90010
SECTION B: SUB -RECIPIENT'S INFORMATION
1. Sub -recipient's Name: (reimbursement check will be made payable to a payee entered
3. Taxpayer ID #:
4. Contact's Name:
2. Mailing Address (please let us know where you want your check delivered, including attention line if necessary):
4. Contact's phone:
4. Contact's e-mail:
SECTION C: DETAIL PAYMENT REQUEST INFORMATION
1. SOLUTION AREA
(e.g. equipment, training,
planning, exercise, organization)
2. PROJECT ..
(e.g. 011.22)
4. EHP required?
(Environmental & Historic
Preservation)
5. VENDOR'S INVOICE #
(Maximum of 5 invoices)
6. PURCHASE METHOD
(including Training)
7.CLAIM
AMOUNT
(indicate the
amount per each
line)
No
Yes
(attach State
Approval)
If Competitive,
indicate the # of
bids.
Non -Competitive
Bid
Sole Source
8.TOTAL $
I certify that (please use the checkbox):
1. 1 am the duly authorized officer of the claimant herein and this claim is in all respect true and correct. All
expenditures were made in accordance with applicable laws, rules, regulations and grant conditions and
assurances.
2. All instructions for this form were followed and all the supporting documentation (per instructions) is
included with this claim.
AUTHORIZED SIGNATURE
DATE
AUTHORIZED PRINTED NAME AUTHORIZED TITLE
AUTHORIZED CONTACT INFORMATION (If different from Section B):
PHONE #
E-MAIL:
orm Is
review purpose
STAMP WITH RECEIVED DATE HERE:
ASSIGNED INVOICE NO.:
Revised on December 2019
Page 1 of 14
Page 155 of 271
EXHIBIT G
COUNTY OF LOS ANGELES
DEPARTMENT OF AUDITOR -CONTROLLER / SHARED SERVICES DIVISION
INSTRUCTIONS TO COMPLETE THE GRANT PAYMENT REQUEST
Purpose of these instructions:
To assist sub -recipients in completing the Grant Payment Request. We appreciate your participation in this program, for questions or
suggestions please use our e-mail below to contact us. Please do not send these instructions to us, they are to be used for your
guidance only.
SECTION A: GENERAL INSTRUCTIONS FOR SUBMISSION OF GRANT PAYMENT REQUEST
In numeral 1 of this section, please enter the name and year of the grant program that you are submitting for payment. In addition, please help us expedite
the process of your Homeland Security claims by:
• Completing the Grant payment request correctly and according to these instructions.
• Submitting your Grant payment request using our e-mail --> Grants@auditor.lacounty.gov (please do not fax documents).
0 Sending your Grant payment request only once (we do not require original documents and duplicates will slow down our process).
• Using the checkboxes to ensure all the required supporting documents and files accompany your Grant payment request. Supporting documents are
flagged for your convenience with a checkbox within the corresponding areas.
• Ensuring that all documents attached to your Grant payment requests are legible.
• Submitting Grant payment request timely. We do not guarantee the process of Grant payment requests that are submitted late or too close to the
final due date. Reimbursable expenditures need to be charged within the performance period of the grant and submitted to us as soon as they are
incurred.
SECTION B: SUB -RECIPIENT'S INFORMATION
The following numerals provide the instructions to fill in the corresponding numeral in the form:
1. Please enter the name of the agency requesting for payment. The name of the agency should be typed according to its signed agreement and as you
need it to appear in the payee line of the reimbursement check.
2. Please enter the complete address (street number and name, city, zip code) and attention line where you will need to receive the reimbursement
check. Please note that this is not necessary for L.A. County departments.
3. Please enter the tax ID of the governmental entity requesting payment. Please leave blank for L.A. County departments.
4. Please enter the information of the person that can assist us with detail claim questions.
In order to expedite your Grant payment request, in this area's grid, include a maximum of five (5) invoices or reimbursements charges (one charge or
one invoice per line). The invoices or charges need to share the same solution area, project #.
The following numerals provide the instructions to fill in the corresponding numeral in the form:
1. Enter the solution area corresponding to the claim. This information is found in the latest budget of the grant. Examples of solution areas are:
equipment, training, planning or exercise.
2. Enter the project # corresponding to the claim. This information is found in the latest budget of the grant. An example of Item # is 17.020.
4. Check with an X under either yes or no according to the claim's Environmental & Historical Preservation (EHP) requirements from the State. EHP
approval needs to be obtained from the State prior to the start of the project on certain equipment items (see AEL description) or training/exercise
projects. Please attach the following:
a) State EHP Approval: if required by the state for your claim.
Revised on 11/20/2017
Page 2 of 14
Page 156 of 271
EXHIBIT G
SECTION C: (Continued)
5. If the expenditures that you are claiming were purchased thru a vendor or contractor, please enter the invoice # in the grid area. Please note that
you are responsible for following acceptable purchasing policies and for documenting your procurement process. Additionally please include the
following documentation with your claim:
a) ❑ Copy of the invoice: Please attach an invoice that provides sufficient information to be used as a cross reference with the items described
in your grant line item and AEL #. When the invoice includes items that are not being claimed or that belong to different claims or grants,
please circle and designate on the invoice the items that you are requesting for reimbursement. Each item circled must have a project #, a
funding source, and a total. Purchase orders and price quotes will not be accepted in the place of the invoice.
b) ❑ Copy of the purchase order
c) ❑ Print out of the corresponding AEL # (Authorized Equipment List number). The AEL listing can be found at:
https://www.rkb.us/fema_grants.cfm
d) ❑ Proof of payment of the invoice: The proof of payment for L.A. County Departments is the printout from e-CAPS showing that the check
cleared the bank. The proof of payment for other than L.A. County Department is the corresponding copy of the bank's cleared check .
e) ❑ Calculations for use tax paid: When use tax is paid, clearly show the calculations of the use tax in the invoice included in your claim.
f) ❑ Proof of payment of the use tax: Please provide official documents which authenticate the remittance of the use tax to the state, the
amount and the reference to the invoice being claimed.
g) ❑ Federal Debarment Listing: Please provide a screen print out of the queried Federal Debarment Listing at
httl)://www.sam.gov/portal/public/SAM. (you will need a username and a password; if you don't please create an account) . The listing
needs to be queried prior to the selection of the vendor.
6. If you are claiming services, supplies, training related costs, or any other type of items purchased thru a vendor or contractor or government agency,
please indicate with an X the method that you used to acquire the items (do not leave blank or mark more than one). Please note that competitive
bid, non-competitive bid or sole source are the only valid purchasing methods.
a) ❑ Competitive Bid: for projects that received more than one bid. Please indicate number of bids received (must be more than one).
b) ❑ Non -Competitive Bid: for single bid purchases of $250,000 or more (effective June 21, 2018) to a single vendor or a single project, please
attach the approval from the State. The approval needs to be requested from the State prior to the start of the project.
c) ❑ Sole Source: for non -bid purchases of $250,000 or more effective (June 21, 2018) to a single vendor or a single project, please attach the
approval from the State. The approval needs to be requested from the State prior to the start of the project.
7. Enter the amount of your claim after you verify that your budget is sufficient to cover your request. When the amount of the budget is not sufficient,
please let your Program Coordinator know of the possible need for budget modification.
8. Enter the "Total Amount" by adding the subtotal claims included in each line.
The following numerals provide the instructions to fill in the corresponding numeral in the form:
1. Please read and check the box provided if you are an authorized signor.
2. Please read and check the box provided if you are an authorized signor.
3. Please sign the Grant payment request if you are an authorized signor of your agency.
4 & When the authorized person is the same as the contact person in Section B you do not need to enter the authorized contact information. If the
5. authorized person and the contact person in Section B are different, please enter all the fields in this area as requested.
Revised on 11/20/2017
Page 3 of 14
Page 157 of 271
EXHIBIT G
ADDITIONAL ITEMS THAT YOU NEED TO ATTACH TO YOUR GRANT PAYMENT REQUEST:
For Equipment Claims:
a) ❑ Equipment Inventory Listing (Print out & Excel File): Please include both the printout of the listing and the corresponding excel file with
your claim. The excel file is used to submit your claim with the state and the printout as backup document for audits. If there is no serial #
for your equipment please assign a valid ID tag, or write "Consumable" (if it applies) or write N/A. please do NOT leave the corresponding
space blank. *1Please refer to the Instructions to Equip Into Tab for completion procedures of Equipment Inventory.
Additionally, please enter the appropriate CBRNE Mission (Chemical, Biological, Radiological, Nuclear, or Explosive) in the column titled
"Equipment Description & Quantity". This only applies to vehicles with AEL # 12VE-00-MISS (Vehicle Specialized Mission:CBRNE).
You need to inform us of any changes on the items above *1. This applies to each piece of equipment added in the Inventory
Listing, including when the items are disposed and/or no longer useful. We will update the master inventory listing (per grant
requirement) according to the information you give us. Please make sure that you include all the attachments that are necessary
to provide us with the requested information.
For Training Claims:
a) ❑ State Sole Source Approval: If you are claiming training related costs thru a Non -Competitive Bid or Sole Source training provider,
regardless the purchased amount, please attach the State's approval (effective December 03, 2018). The approval needs to be requested
from the State prior to the start of the project.
b) ❑ State -Sponsored Training Reporting Form (with the tracking request ft Please add this form along with the Training Request Form
Training Officer (POC), which you completed at the website, to the claim's backup documentation. All the backup documentation submitted
for the training claim needs to agree with the training period and the detail description on the Training Reporting Form and the line item of
the Grant. Training request #'s must be obtained from the State prior to the start of the project.
c) ❑ Receipts and paid invoices: please include the complete copy of the receipts and paid invoices with your claim for itemized costs such as
air plane tickets, hotel stays, instructor's fees, workshop cost, facilities fees, consulting services, etc. Additionally, you will need to include
the documents requested in numeral 5 under Section C.
If you are including personnel cost with your training claim, please add the following:
d) ❑ Personnel List (Print out & Excel File): Please include both the printout of the listing and the corresponding excel file with your claim. The
excel file is used to submit your claim with the state and the printout as backup document for audits.
e) ❑ Documents that certify completion of the training: please attach supporting documents that show the class name, dates of training, # of
hours of the training class, printed name and signature of individual taking the class and approval signature from supervisor or trainer
(attach the information for backfilled positions also). Examples of documents that certify completion of training are:
0 Attendance sheets (signed by employee and instructor)
• Sign in sheets (same as above) • Signed training certificates
f) ❑ Summary Listing of Charges: Please use the Training Summary Sheet form provided in this claim packet that clearly shows the
breakdown of the training charges per employee and that match the total claimed. This form includes the following: employee name,
assignment, job title, date, salary, hours claimed, regular rate, overtime rate, employee benefits rate, claim amount per employee, clear
calculations of amount claimed per employee and total (equal to the amount claimed).
Please ensure that the Training Summary Sheet is verified/approved by an authorized signatory, with printed name and title, and
dated.
g) ❑ Backup for the Benefits Rate: If you are adding benefits to your claim, please make sure that you include the official calculation for the
rate used.
h) ❑ Timecards: Include a printout of the corresponding timecards. Manual timecards need to indicate the # of hours charged per day to the
grant, supervisor's signature, employee name and signature. Automatic system generated timecards need to be approved and include the
name of the employee and hours charged per day to the grant.
i) ❑ Explanation of timekeeping codes: When the supporting documentation (timesheet, payroll register, etc.) includes timekeeping codes
please provide a printout with the explanation of the usage as detailed as possible.
Revised on 11/20/2017
Page 4 of 14
Page 158 of 271
EXHIBIT G
j) ❑ Payroll register: The payroll register needs to clearly support and explain the amount claimed per employee. It also needs to show the
salary, hourly rate, employee benefits and overtime rate.
k) ❑ Roster of backfilled positions: When you are claiming overtime for a backfilled position, please attach the backfilled roster to your claim.
The roster needs to include the name of the backfilling employees, a short description of duties performed, the corresponding employee
whose duties were covered and the dates accordingly. Please make sure that the roster is signed and that you include documentation
corresponding to the employee covered by the backfilling position.
For Planning Claims:
a) ❑ Deliverable (or final product): Please include with your claim the final product of the planning activity (deliverable) that was identified in the
grant award.
b)
Signed Certificate of Completion: The certificate of completion can be an e-mail confirming that the planning activity was completed.
c) ❑ Invoices: If your planning claim includes charges invoiced by vendors, please see requirements and documents you need to attach to your
claim form under Section C (numeral 5 and numeral 6).
d) ❑ Supporting Documentation for Personnel Cost: When your planning claim includes personnel cost, please see d) to i) under Training
Claim (supporting documents needed) and add to the documentation.
For Exercise Claims:
a) ❑ Proof of State Approval of After Action Report (AAR): In order for your AAR to be approved you have to submit it to the State using the
ODP Portal (see link below), within 90 days after completion of the exercise. You need to notify the State when the AAR is uploaded so they
can proceed with the approval process.
https://hseep.dhs.gov/DHS—SSO/
b) ❑ Invoices: If your exercise claim includes charges invoiced by vendors please see requirements and documents you need to attach to your
claim form under Section C (numeral 5 and numeral 6).
c) ❑ Supporting Documentation for Personnel Cost: When your exercise claim includes personnel cost, please see d) to i) under Training
Claim (supporting documents needed) and add to the documentation.
For Organization Claims: Please see above b) and c) under Exercise Claims
Revised on 11/20/2017
Page 5 of 14
Page 159 of 271
EXHIBIT G
GRANT PROPERTY AND EQUIPMENT INVENTORY LISTING
GRANT NAME:
SUB -RECIPIENT:
DATE OF REPORT:
P. of
Grant Project AEL Description of Property Serial # or SAFECOM Source of Department Vendor Invoice Acquisition %of FED Location Use & Condition Disposition
Year Number No. Other ID # Consult Property (Title Holder) Name Number Date Cost Participation (N=New, Date Sale Price
(Yes/No/NA) (SHSP or D=Deployed,
EMPG Grant O=Out of
N:Grants/Subrecipient Monitoring/Forms/Propery & Equipment Inventory Listing
Revised 12/2019
Page 6 of 14
Page 160 of 271
EXHIBIT G
Equipment Inventory Listing
Procedures for Completion
OBJECTIVE: To provide an equipment inventory listing that links the State
Homeland Security Workbook, to the Equipment Ledger and to the
Equipment Listing to simplify the tracking and accountability; and to
eliminate duplication and confusion.
Field
Date Element
Procedure
(1)
Grant Name
SHSP or EMPG
(2)
Sub -Recipient
Name of your agency
(3)
Date of Report
Date report completed {1)
(4)
Grant Year
Grant Year of funds used to purchase equipment
(5)
Project #
Project Number (from Grant Workbook Project Sheets)
(7)
AEL No.
Authorized Equip Listing No (from Grant Workbook)
(8)
Description
Description of the equipment
(9)
Serial # or Other ID #
Serial # or Other identification # used
(10)
Safecom consult
Fill out either by Yes, No, or N/A
(11)
Source of Property
Funding source, Le, SHSP, EMPG, etc.
(12)
Title Holder
Name of agency (City/Department)
(13)
Vendor Name
Name of the vendor
(14)
Invoice Number
Invoice number
(15)
Acquisition Date
Date equipment acquired
(16)
Acquisition Cost
Cost of the individual equipment item
(17)
% of Fed Part
Fed participation in the cost of equipment
(18)
Location
Location of equipment
(19)
Use & Condition
Use & condition {2)
(20)
Disposition data
Date of disposition
(21)
Sale Price
Sale price, If applicable, or N/A for not applicable
The Equipment Inventory Listing must be completed in its entirety to meet the objective
of the form.
Note {1): This date should be the date the physical inventory of equipment was
taken and the results reconciled with the equipment records (at least
once every two years).
{2) Indicate: N = New, D = Deployed, O = Out of Service, L = Lost & S = Stolen
Distribution
Copy maintained in sub -recipient file
Copy forwarded to Shared Services Division
Page 7 of 14
Page 161 of 271
EXHIBIT G
Training Summary
Sheet
Grant Name
Jurisdiction Name:
Training Provider:
OHS Approved Course Title:
Non-SLGCP Course Title & OHS Tracking No.
(requires pre -approval thru OEM)
Date of Course:
Class/ Exercise Duration/Hours:
EMP NO.
EMPLOYEE NAME
ASSIGNMENT
TITLE
TRAINING
REQUEST #
(for Training only)
TRAINING
START DATE
TRAINING END
DATE
SALARY
OT
HOURS
REG RATE
OT RATE
OT PAY
Are you
Employee
CLAIM
TOTAL
claiming
for
Employee
Benefits?
Benefits Rate
1
$ -
$ -
S -
2
3
4
5
6
7
8
9
10
GRAND TOTAL
$
Approved by:
Authorized Signature
Print Name and Title Date
Page 8 of 14
Page 162 of 271
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
EXHIBIT G
PLANNING ROSTER
Project Planning Activity Solution Area Discipline Funding Source Total Cost Total Claimed Cash Request Final Product
Sub -Category Number
GRAND TOTAL
Approved by:
Authorized Signature
Print Name and Title Date
FMFW 0.09- 06/09
Page 9 of 14
Page 163 of 271
EXHIBIT G
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
EXERCISE ROSTER
Project Exercise Title Funding Source Solution Area Discipline Cash Request Total Cost Total Claimed Conducted By Date of Exercise Type Exercise Role Date AAR entered into HSEEP
Sub -Category Number Exercise
GRAND TOTAL
Approved by:
Authorized Signature
Print Name and Title
Date
FMFW v1.09-06/09 Page 10 of 14
Page 164 of 271
EXHIBIT G
8. Notes on Personnel Cost:
In general, costs associated with:
i Work performed under contract for a specific deliverable DOES NOT count against the
personnel cap, however,
i Work performed under contract for an undefined period, such as for personnel costs
supporting operational activities, including general planning, training or exercise
activities DO count against the personnel cap; and
❑ Work performed by all non -contractor personnel, including for full- or part-time staff and
operational overtime DO count against the personnel cap.
The following examples would not count towards the personnel cap:
I I Vendor installation of a radio tower;
❑ Vendor training on new equipment purchased;
Contractor hired to create an Emergency Operations Plan;
❑ Contractor hired to provide deliveries of ICS 400; and
I Contractor hired to assist with planning, training, evaluating, and reporting the
effectiveness of a specific exercise.
The following examples would count towards the personnel cap:
❑ Contractor hired to be the State's WMD training instructor with no specific deliverables
under contract;
I Contractor hired to facilitate unidentified number of exercises throughout the
performance period;
I Contractor hired to be the part-time auditor of Homeland Security Grants throughout the year; and
❑ Contractor hired to be an intelligence analyst.
Page 11 of 14
Page 165 of 271
EXHIBIT G
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
Project
Employee Name
Project / Deliverable
Funding
Source
Discipline
Solution Area
Solution Area Sub
Category
Dates of Payroll
Period
Total Salary &
Benefits charged
for this Reporting
Period
Total Project
Hours
REIMB
Request #
Total Cost Charged
to Grant
N/A
FMFW v1.15a - 2015 Page 1:�?q 4 bb oT 2 t I
EXHIBIT G
FMFW v1.15a - 2015 Page 13P&q,4 167 of 271
EXHIBIT G
FMFW v1.15a - 2015 Page 14 of 14
Page 168 of 271
SAMPLE COPY
EXHIBIT H
Subrecipient Monitoring Instrument
Subrecipient Monitoring Instrument
PROJECT TITLE
Los Angeles County State Homeland Security Program
Monitoring Reports
A. FINANCIAL REPORTING REQUIREMENTS
Obiective
To determine that the Subrecipient implemented corrective action to address findings noted in its
Single Audit that is related to the Homeland Security Grant.
Verification Yes No Comment
1. Was a Single Audit completed for Grant Year 2014-15
and 2015-16?
2. If yes, did the Subrecipient forward a copy to the
Homeland Security Grant Administrator (HSGA) by
March 301h of the year following the audit?
3. Did the Single Audit(s) identify findings related to the
Homeland Security Grant? If yes, please continue.
If no, please mark N/A and continue to Section B.
4. Did the Subrecipient develop a corrective action plan
that addresses the finding(s)?
5. Did the Subrecipient send a copy of a corrective action
plan to the HSGA?
6. Did the Subrecipient implement the corrective action
plan?
Page 1 of 11
Page 169 of 271
EXHIBIT H
B. TRAINING
Obiective
To determine that the Training expenditures were appropriately documented and that the activities
aligned with the project' s goals and objectives. If the Training activities involved employees,
determine if the Subrecipient appropriately documented the Training expenditures using employee
timecards, sign -in sheets, and certificates of training. If the Training activities involved using
consultants or contractors, determine if the Subrecipient followed the appropriate procurement
procedures to hire the consultants or contractors. Use Worksheets 1 and 3 (See Attachment E —
Subrecipient Monitoring Worksheets).
Varifiratinn
1. Did the Subrecipient receive funding for Training
expenditures? If yes, then continue. If no, continue
to next section.
2. Did the Subrecipient receive prior approval from
the State either via email or other documentation
and did it include the training course name and
number?
3. If the Training expenditures relate to the use of
employees, did the Subrecipient appropriately
document the Training expenditures using employee
timecards, sign -in sheets and certificates of training?
4. If Training expenditures relate to the use of
consultants/contractors, did the Subrecipient follow
proper procurement procedures to hire the consultants
or contractors?
5. Did the Subrecipient accurately report the Training
expenditures in their accounting records?
6. For Projects with overtime expenditures for Training:
a. Did the Subrecipient maintain employee timecards
to appropriately document the overtime expenditures?
b. Did the Subrecipient accurately report the overtime
expenditures in their accounting records?
Yes No Comments
Page 2 of 11
Page 170 of 271
EXHIBIT H
B. TRAINING (Continued)
Verification
7. For Projects with backfill expenditures for Training:
a. Does the Subrecipient have documentation that
the backfill expenditures were approved by the
State?
b. Did the Subrecipient appropriately document the
backfill expenditures using employee timecards and
sign -in sheets?
c. Did the Subrecipient accurately report the
expenditures in their accounting records?
8. Were employee timecards utilized in Training activities
signed and dated by the employee and direct supervisor?
9. Were the Training expenditures consistent with the State
approved grant award and/or post award modification(s)?
10. Ensure the Subrecipient corrected areas of noncompliance
that remain outstanding and were reported as findings in
prior Grant Year monitoring reports submitted by HSGA:
a. If the Project prior Grant Year monitoring report
finding was resolved, explain resolution, and indicate
such in the current report as resolved.
b. If the Project prior Grant Year report finding is not
resolved, indicate why it has not been resolved and
what the Subrecipient is doing to resolve the prior
year finding and indicate such in the current report.
Yes No Comments
Page 3 of 11
Page 171 of 271
EXHIBIT H
C. PLANNING
Obiective
To determine that the Planning expenditures were appropriately documented and that the
activities aligned with the project's goals and objectives. If the Planning activities involved
employees, determine if the Subrecipient appropriately documented the Planning expenditures
using employee timecards and sign -in sheets. If the Planning activities involved using
consultants or contractors, determine if the Subrecipient followed the appropriate procurement
policies. Use Worksheets 1 and 3 (See Attachment E — Subrecipient Monitoring Worksheets).
Varifira*inn
1. Did the Subrecipient receive funding for Planning
expenditures? If yes, continue. If no, continue to
next section.
2. Did the Subrecipient appropriately document the
Planning expenditures providing copies of the
support documentation that indicated the efforts
made to produce the final product and a copy of
the product produced?
3. If Planning expenditures relate to the use of employees,
did the Subrecipient use employee timecards and
sign -in sheets?
4. If Planning expenditures relate to the use of
consultants/contractors, did the Subrecipient
follow proper procurement procedures to hire
the consultants or contractors?
5. Did the Subrecipient accurately report the
Planning expenditures in their accounting records?
6. For Projects with overtime expenditures for
Planning:
a. Did the Subrecipient maintain employee
timecards to appropriately document the
overtime expenditures?
Yes No Comments
Page 4 of 11
Page 172 of 271
EXHIBIT H
C. PLANNING (Continued)
Verification Yes No Comments
b. Did the Subrecipient accurately report the
overtime expenditures in their accounting
records?
7. For Projects with backfill expenditures for Planning:
a. Does the Subrecipient have documentation
that the backfill expenditures were approved
by the State?
b. Did the Subrecipient appropriately document
the backfill expenditures using employee
timecards and sign -in sheets?
c. Did the Subrecipient accurately report the
backfill expenditures in their accounting
records?
8. Were the employee timecards utilized in Planning
activities signed and dated by the employee and
direct supervisor?
9. Were the Planning expenditures consistent with the
State approved grant award and/or post award
modification(s)?
10. Ensure the Subrecipient corrected area of
noncompliance that remain outstanding and were
reported as findings in prior Grant Year monitoring
reports submitted to HSGA:
a. If the project prior Grant Year monitoring report
finding was resolved, explain resolution, and
indicate such in the current report as resolved.
b. If the project prior Grant Year monitoring report
finding is not resolved, indicate why it has not been
resolved and what the Subrecipient is doing to
resolve the prior year finding and indicate such in
the current report.
Page 5 of 11
Page 173 of 271
EXHIBIT H
D. EQUIPMENT
Obiective
To determine that the project Equipment expenditures are supported by invoices and that a
listing of the Equipment/property is maintained by the Subrecipient. To determine that the
purchases are aligned with the project's goals and objectives. Use Worksheets 2 and 3 (See
Attachment E — Subrecipient Monitoring Worksheets).
Verification Yes No Comments
1. Did the Subrecipient receive funding for Equipment
expenditures? If yes, continue. If no, continue to
next section.
2. Did the Subrecipient maintain invoices to support
the Equipment expenditures?
3. Did the Subrecipient follow proper procurement
procedures to purchase the Equipment and were
the items listed in the federal "Authorized
Equipment List" and/or "Standardized Equipment List"?
4. Did the Subrecipient accurately report the
Equipment expenditures in their accounting records?
5. Did the Subrecipient maintain an Equipment
inventory that listed the following:
a) Description of Equipment,
b) Serial number or other identification number,
c) AEL number,
d) Fund/source/grant year,
e) Title holder,
f) 100 percent of federal participation. If no, then identify percentage,
g) Acquisition date,
h) Acquisition cost,
i) Quantity,
j) Equipment location,
k) Use and condition of Equipment,
1) Disposal date and sale price of the Equipment
6. Did the Subrecipient conduct an inventory of
Equipment purchased with Cal/OES grant funds at
least once every two years?
Page 6 of 11
Page 174 of 271
EXHIBIT H
D. EQUIPMENT (Continued)
Verification Yes No Comments
7. Was the Equipment physically inspected to ensure:
a. The Equipment existed and agreed to inventory
listing?
b. The Equipment worked and adequately trained
staff are available to operate the Equipment?
8. Did the Subrecipient maintain Equipment in a secure
location?
9. For property other than Equipment, i.e. supplies, did
the Subrecipient have controls and accountability to
safeguard and ensure that the items are used and
solely for authorized purposes?
10. For Equipment disposal, if any:
a. Was the disposition consistent with federal
regulations?
b. What is the status of the proceeds received from the
disposal?
11. Did the Subrecipient have a policy for damaged,
destroyed, lost or stolen Equipment including but
not limited to informing the Cal/OES, steps to replace the
Equipment and an investigative process?
12. Were the Equipment expenditures consistent with
State approval grant award and/or post award
modification(s)?
13. Ensure the Subrecipient corrected areas of noncompliance
that remain outstanding and were reported as findings in prior
Grant Year monitoring reports maintained by HSGA:
a. If the project prior Grant Year monitoring report finding
was resolved, explain resolution, and indicate such in
the current report as resolved.
b. If the project prior Grant Year monitoring report finding
is not resolved, indicate why it has not been resolved
and what the Subrecipient is doing to resolve the prior year
finding and indicate such in the current report.
Page 7 of 11
Page 175 of 271
EXHIBIT H
E. EXERCISE
Obiective
To determine that the Exercise expenditures were appropriately documented and the
activities align with project's goals and objectives. If the Exercise activities involved employees,
determine if the Subrecipient appropriately documented the Exercise expenditures using
timecards and sign -in sheets. If the Exercise activities involved using consultants or consultants,
determine if the Subrecipient followed the appropriate procurement procedure. Use
Worksheets 1 and 3 (See Attachment E — Subrecipient Monitoring Worksheets).
Verification Yes No Comments
1. Did the Subrecipient receive funding for Exercise
expenditures? If yes, continue. If no, continue to
next section.
2. Did the Subrecipient receive prior approval from the
State either via email or other documentation and did it
include the Exercise course name and number?
3. If the Exercise expenditures relate to the use of employees,
did the Subrecipient appropriately document the Exercise
expenditures using employee timecards, sign -in sheets, and
certificates for Exercise?
4. If the Exercise expenditures relate to the use of consultants/
contractors, did the Subrecipient follow proper procurement
procedures to hire the consultants or contractors?
5. Did the Subrecipient accurately report the Exercise
expenditures in their accounting records?
6. For Projects with overtime expenditures for Exercise:
a. Did the Subrecipient maintain employee timecards
to appropriately document the overtime expenditures?
b. Did the Subrecipient accurately report the overtime
expenditures in their accounting records?
c. Did the Subrecipient accurately report the backfill
expenditures in their accounting records?
7. For Projects with backfill expenditures for Exercise:
a. Does the Subrecipient have documentation that
the backfill expenditures were approved by the State?
b. Did the Subrecipient appropriately document the
backfill expenditures using employee timecards and
sign -in sheets?
Page 8 of 11
Page 176 of 271
EXHIBIT H
E. EXERCISE (Continued)
Verification Yes No Comments
8. Were the employee timecards utilized in the Exercise activities
signed and dated by the employee and direct supervisor?
9. Were the Exercise expenditures consistent with the State
approved grant award and/or post award modifications?
10. Ensure the Subrecipient corrected areas of noncompliance
that remain outstanding and were reported as findings in
prior Grant Year monitoring reports:
a. If the Project prior Grant Year monitoring report finding
was resolved, explain resolution and indicate such in
the current report as resolved.
b. If the Project prior Grant Year monitoring report finding is
not resolved, indicate why it has not been resolved and what
the Subrecipient is doing to resolve the prior year finding and
indicate such in the current report.
Page 9 of 11
Page 177 of 271
EXHIBIT H
F. ORGANIZATION
Obiective
To determine that the Organization expenditures were appropriately documented and that the
activities align with the project's goals and objectives. If the Organization activities involved
employees, determine if the Subrecipient appropriately documented the Organization expenditures
using employee timecards and sign -in sheets. If the Organization activities involved using consultants
or contractors, determine if the Subrecipient followed the appropriate procurement policies. Use
Worksheets 1 and 3 (See Attachment E — Subrecipient Monitoring Worksheets).
Verification Yes No Comments
1. Did the Subrecipient receive funding for Organization
expenditures? If so, continue. If no, continue to next section.
2. If the Organization expenditures relate to the use of
employees, did the Subrecipient document the expenditures
using employee timecards, sign -in sheets, or with other
support documentation that substantiated the expense?
3. If the Organization expenditures relate to the use of
consultants or contractors, did the Subrecipient follow
proper procurement procedures to hire the consultants
or contractors?
4. Did the Subrecipient accurately report the Organization
expenditures in their accounting records?
5. For Projects with overtime expenditures for Organization:
a. Did the Subrecipient maintain employee timecards to
appropriately document the overtime expenditures?
b. Did the Subrecipient accurately report the overtime
expenditures in their accounting records.?
Page 10 of 11
Page 178 of 271
EXHIBIT H
F. ORGANIZATION (Continued)
Verification
6. For Projects with backfill expenditures for Organization:
b. Does the Subrecipient have documentation that the
backfill expenditures were approved by the State?
c. Did the Subrecipient appropriately document the
backfill expenditures using employee timecards and
other payroll documentation?
7. Were employee timecards utilized in Organization activities
signed and dated by the employee and direct supervisor?
8. Were the Organization expenditures consistent with the State
approved grant award and/or post award modification(s)?
9. Ensure that the Subrecipient corrected areas of noncompliance
that remain outstanding and were reported as findings in prior
Grant Year monitoring reports maintained by HSGA:
a. If the Project prior Grant Year monitoring report finding
was resolved, explain resolution and indicate such in the
current report as resolved.
b. If the Project prior Grant Year monitoring report finding
is not resolved, indicate why it has not been resolved and
what the Subrecipient is doing to resolve the prior year
finding and indicate such in the current report.
Yes No Comments
Page 11 of 11
Page 179 of 271
„, M City Council Agenda Statement
E L S E G U N D O Meeting Date: December 6, 2022
Agenda Heading: Consent
Item Number: B.7
TITLE:
Additional Funding for the Purchase of Ten (10) Police Patrol Vehicles Due to a Price
Increase
RECOMMENDATION:
1. Approve additional funding for the purchase of ten (10) 2023 Ford Explorer
Police Interceptor vehicles using funds from Asset Forfeiture to cover the
unexpected price increase above the previously approved purchase price.
2. Authorize the City Manager to execute agreements and other documentation to
effectuate the purchase.
3. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
Amount Budgeted: $116,070
Account Number: 109-400-3105-8105 (Asset Forfeiture Fund - Automotive)
Additional Appropriation: N/A
BACKGROUND:
On March 15, 2022, City Council approved the purchase of ten (10) 2022 Ford Explorer
Interceptor vehicles and related emergency equipment. Since March 2022, the price of
the vehicles has increased by $11,607 per vehicle. As a result, an additional $116,070
is needed to purchase the ten (10) vehicles, which will be the newer 2023 model. The
additional funding will come from the Asset Forfeiture Funds.
DISCUSSION:
On October 14, 2022, National Auto Fleet Group ("NAFG”) notified ESPD that Ford
cancelled our order of ten (10) 2022 Ford Explorer patrol vehicles. Ford cited the global
Page 180 of 271
2023 Police Vehicles
December 6, 2022
Page 2 of 2
microchip shortage, disruptions to the supply chain, unpredictable manufacturing plant
downtime, the war in Eastern Europe, and the lingering impact of COVID-19 as some of
the reasons for the cancellation. Fortunately, NAFG was able to place a new order for
ten (10) 2023 Ford Explorer patrol vehicles and they are scheduled to be delivered on
December 27, 2022.
The 2023 Ford Explorer costs were increased by $11,607 per vehicle. This increased
the total for all ten (10) vehicles by $116,070. Ford cited inflation and the impact on raw
material costs as the primary reasons for the increase. NAFG noted in the quote that all
prices, specifications, and availability are subject to change without notice.
The price of the emergency lighting and in-service equipment remains unchanged, per
South Bay Regional Public Communications Authority (SBRPCA).
Staff recommends the City Council authorize the additional funding required to move
forward with the purchase of the ten (10) 2023 Ford Explorer vehicles.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 1: Support Community Safety and Preparedness
Objective A: El Segundo is a safe and prepared community.
PREPARED BY:
Julissa Solano, Management Analyst
REVIEWED BY:
Jaime Bermudez, Police Chief
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
None
Page 181 of 271
„, M City Council Agenda Statement
E L S E G U N D O Meeting Date: December 6, 2022
Agenda Heading: Consent
Item Number: B.8
TITLE:
Pension Obligation 115 Trust Funding Plan Administration and Portfolio Management
RECOMMENDATION:
Adopt a Resolution authorizing the City Manager to execute agreements to
transfer administration and investment management services of the City's
Pension Stabilization Trust assets to Shuster Advisory Group, LLC ("Shuster"),
transfer Trust assets to Charles Schwab Trust Bank ("Schwab”) and name Alta
Trust Company ("Alta") as the Directed Trustee.
2. Authorize the trustee and discretionary advisory services to be assigned to Alta
Trust Company and Shuster Advisory Group, respectively.
3. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
Included in Adopted FY 2022/23 Budget
Amount Budgeted: $79,000
Additional Appropriation: N/A
Account Number(s): 001-400-2901-4209 (General Fund, non -Departmental, 115 Trust
Expense)
Savings to the City by reduction in fees of approximately $14,000 in the first year, an
estimated $218,000 in savings over 10-years, $709,000 over 20-years, and $1.7 million
over 30-years. These results assume there are no fee changes, both programs earn an
average 6% gross rate of return, and $4,612,288 of pension stabilization assets as of
August 31, 2022. Future contributions by the city will only increase the comparative
savings.
BACKGROUND:
Section 115 Trusts
Page 182 of 271
Pension Obligation 115 Trust Funding Plan Admin
December 6, 2022
Page 2 of 5
Assets in a 115 Trust are irrevocably committed for the government function specific in
the applicable trust agreement. Additionally, monies held in such trusts can be invested
in accordance with the rules governing those trusts, which are different than the
investment rules for the City's pooled investments. Investment restrictions that apply to
the general fund of a City (CA Government Code 53601) do not apply to the assets held
in an Irrevocable Section 115 Trust, thus allowing for more flexibility in the investment
strategy. Setting aside funds in a Section 115 Trust can potentially earn a higher rate of
return than funds invested within 53601 guidelines.
In November 2017, the City approved opening a section 115 trust ("Pension Trust") with
Public Agency Retirement Services ("PARS") to help fund the City's long-term pension
liabilities with CalPERS. This was part of City Council's multi -faceted approach, which
came out of the Council's Pension ad -hoc Committee, to strategically address rising
pension costs. The City initially funded the Pension Trust with $1 million in April 2018.
The City funded an additional $3,015,000 in contributions over the course of fiscal years
2018-19 through 2019-20, for total contributions of $4,015,000. The balance in the
Pension Trust as of August 31, 2022, was $4,612,228.
In 2019, the City engaged Shuster as the retirement plan consultant and investment
fiduciary for our 457(b) and 401(a) plans. Shuster issued a Request for Information
(RFI) to our incumbent record -keepers and completed a comprehensive review of our
plans, identifying that the fees for record -keeping and administration were high and not
transparent, and the quality of the investment menu needed improvement. Based on the
information obtained through the RFI, Shuster subsequently conducted a Request for
Proposal (RFP) for administration and recordkeeping services for the Plans. The results
of the RFP proved that by consolidating to a single recordkeeper, our administration and
record -keeping fees could significantly be reduced, and the city could implement an
open architecture investment menu and fee transparent platform benefiting participants.
The city decided to consolidate assets with a single recordkeeper at a 93% negotiated
reduction in record keeping costs. Also, Shuster negotiated a higher crediting rate for
the safety of principal investment option, implemented an improved investment menu for
plan participants and implemented a comprehensive fiduciary oversight process. Since
the transition in January of 2020, employee participants in the Plan as a whole have
saved approximately $836,000 from the reduction in recordkeeping fees alone. This
enhancement does not consider any financial gains from improved investments. At the
time of conversion, the positive impact to participants due to the combination of the fee
reduction and increased interest rate was estimated to be approximately $242,000 over
a one-year period, so the actual savings, (-$1 M) have exceeded the original estimate.
The projected fee savings due to the reduction is estimated to be $6.1 million over 10-
years, $13.2 million over 20-years, and $26.0 million over 30-years.
Similar to that effort, staff has been evaluating a change regarding its current
administration of our 115 Trust account for Pension Stabilization funds away from
PARS/U.S. Bank. In short, the change is expected to result in a reduction in fees of
approximately $218,000 over 10-Years, $709,000 over 20-Years, and $1.7 million over
Page 183 of 271
Pension Obligation 115 Trust Funding Plan Admin
December 6, 2022
Page 3 of 5
30-Years, assuming both programs earned an average 6% gross rate of return, a
beginning value of $4.6 million, and no change in fee structures. The costs associated
with the PARS/U.S. Bank Pension Rate Stabilization Program are significantly higher
than the solutions offered by Shuster Advisory Group, LLC, which provides an 50%
reduction from the current PARS/U.S. Bank program. Additionally, Shuster Advisory
Group will provide ten investment strategies that combine both active and passive
(index) investment solutions to take advantage of the optimum mix of investments from
both an investment return and cost perspective.
The City of El Segundo (City) has two Trust Accounts for the purpose of funding certain
retiree obligations. The funds for retiree medical liability (other post -employment
benefits {OPEB}) are currently administered by California Public Employees' Retirement
System (CaIPERS) and assets are held by State Street Bank (State Street). The funds
for future Pension Liability (Pension) are currently administrated by Public Agency
Retirement Services (PARS), assets are held by U.S. Bank National Association (U.S.
Bank) and managed by HighMark Capital Management, Inc. a subsidiary of U.S Bank.
In total the city has $28,758,290 as of June 30, 2022, with CaIPERS and $4,612,228 as
of August 31, 2022, with PARS/U.S. Bank ($33,370,518 in total). After a review of the
current fee structure and investment portfolios, it was determined that significant
savings (a 50% reduction from the current PARS/U.S. Bank fees) in addition to
improved investment flexibility, customization, transparency, and service could be
achieved by transferring the Pension Stabilization Trust administration and portfolio
management from PARS to a different provider. The provider recommended, Shuster
Advisory Group, LLC, is the same firm that took over fiduciary responsibilities of the
employees' 457(b) deferred compensation account in January of 2020 as well as the
401(a) plan. Through that change, employees, participants, and retirees have realized
significant savings on the fees of those accounts. The OPEB Trust is recommended to
remain with CaIPERS for now due to the low investment fee of 0.10%. The OPEB Trust
will be evaluated on an annual basis by staff and if the analysis supports moving the
OPEB Trust into an alternative investment vehicle, this recommendation will be brought
back to City Council.
DISCUSSION:
Finance Committee
On February 23, 2022, the Finance Committee and City staff heard a presentation from
Shuster Advisory Group on alternative investment options for the OPEB and Pension
Trusts. Present were Councilmember Giroux, Councilmember Pirsztuk, Treasurer
Robinson, and City staff. Shuster explained the reduction in fees, improved fund lineup,
and greater investment flexibility the City could have with exiting the PARS and
CaIPERS Trusts and transitioning to a more competitive free market competitor in the
investment Trust space. The Finance Committee supported the idea of exiting the
Page 184 of 271
Pension Obligation 115 Trust Funding Plan Admin
December 6, 2022
Page 4 of 5
PARS Trust. Staff is now recommending implementing the transition as described in the
recommendation section.
Public Agency Retirement Services (PARS) and U.S. Bank
The PARS/U.S. Bank option for OPEB and Pension Stabilization is the Public Agencies
Post -Employment Benefits Trust, a multiple employer trust arrangement which cities
adopt the Trust to hold assets. It is important to note that although PARS provides
services to public agencies, PARS is not a public agency or public retirement system.
PARS provides trust administration for the PARS Post -Retirement Healthcare Plan and
the PARS Pension Rate Stabilization Program, both held in the same Public Agencies
Post -Employment Benefits Trust. The advisor to the PARS investment portfolios is U.S.
Bank and HighMark Capital Management serves as the sub -advisor to U.S. Bank,
managing the portfolios. U.S. Bank also serves as Trustee for the multiple employer
trust. The fees for PARS administrative services and U.S. Bank trust and investment
advisory services are separate fees, both a tiered structure based on assets. The
PARS/U.S. Bank program generally provides five HighMark active investment strategies
and another five portfolios of the same strategies, but as passive (index) strategies.
PARS/U.S. Bank also offers the opportunity for custom investment portfolios for
potentially an additional cost.
Shuster Advisory Group, LLC
Shuster Advisory Group, LLC (Shuster) is an independent investment advisory firm and
fiduciary. They provide governmental and institutional retirement plan consulting
services as well as private wealth management. Shuster is a SEC -Registered
Investment Advisor with over $5 billion in assets under management focusing on
serving the unique needs of governmental agencies and special districts serving over
60 cities, agencies and public entities. Shuster serves as fiduciary to plan investments
and provides investment selection, monitoring and management.
Shuster serves currently as the fiduciary investment advisor and plan consultant for our
457(b) Deferred Compensation Plan and 401(a) Defined Contribution Plan. Shuster
entered the public retirement plan sector after analyzing the sector and realizing that
cities and agencies were being underserved and over -charged for their retirement
plans, directly impacting the supplemental retirement savings of city employees. Hiring
Shuster Advisory Group for these services resulted in a 50% reduction in total plan
costs for the 457(b) and 401(a) plans in addition to a significant improvement in the
quality of the investments available in the retirement plan. In addition to the positive
financial impact to the 457(b) and 401(a) plans and negotiation skills, Shuster Advisory
Group continues to execute a service model that far exceeds the services the City is
currently receiving from PARS/U.S. Bank and CalPERS. The services provided by
Shuster Advisory Group are unique with a low-cost transparent structure, high -end
Page 185 of 271
Pension Obligation 115 Trust Funding Plan Admin
December 6, 2022
Page 5 of 5
service, fiduciary services and investment management. Shuster Advisory Group has
proven to be responsive, analytical, and a true partner to the city.
Shuster Advisory Group has conducted the same analysis of the Section 115 Trust
programs available to cities and agencies and again determined that the cities were
being over -charged and underserved, which has a direct result on the taxpayer -funded
savings that a city is putting aside for their future obligations. Shuster also found that the
programs available lacked investment flexibility, customization, transparency, and high-
level customer service. As a result, Shuster created and offers a Section 115 Trust
program that provides cities with the services they are lacking at a fraction of the cost
currently being paid. With Shuster's ongoing oversight and exceptional service model,
Staff expects similar results with the 115 Trust as experienced with the 457(b) and
401(a) plans.
Staff recommends that City Council authorize and direct the City Manager to terminate
the contracts and agreements with PARS/U.S. Bank and enter into the attached
agreements with Shuster Advisory Group LLC, Charles Schwab Trust Bank, and Alta
Trust Company to provide the 115 Trust account(s).
CITY STRATEGIC PLAN COMPLIANCE:
Goal 5: Champion Economic Development and Fiscal Sustainability
Objective 5B: El Segundo approaches its work in a financially strategic and responsible
way.
PREPARED BY:
Joseph Lillio, Chief Financial Officer
REVIEWED BY:
Joseph Lillio, Chief Financial Officer
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
Pension Trust Funding Resolution
Page 186 of 271
RESOLUTION NO.
A RESOLUTION APPROVING THE ADOPTION OF THE MULTIPLE
EMPLOYER OPEB/PENSION 115 TRUST.
The City of El Segundo does resolve as follows:
SECTION 1. Findings. The City Council finds and declares as follows:
A. Shuster Advisory Group, LLC ("Shuster") has made available Pension 115
Trust ("Trust") for the purpose of pre -funding pension obligations.
B. The City of El Segundo ("City") is eligible to participate in a tax-exempt trust
performing an essential governmental function within the meaning of Section
115 of the Internal Revenue Code, as amended, and the Regulations issued
there under, and is a tax-exempt trust under the state's relevant statutory
provisions.
C. Alta Trust Company satisfies the Trustee requirements under IRS section
115.
D. All qualified assets currently held in the City's Public Agency Retirement
Services ("PARS") Public Agencies Post -Employment Benefit Trust are
irrevocably dedicated to prefunding the City's Pension obligations.
E. The City's adoption and operation of the Trust has no effect on any current
or former employee's entitlement to post -employment benefits.
F. The terms and conditions of post -employment benefit entitlement, if any, are
governed by contracts separate from and independent of the Trust.
G. The City Council has prudently set aside funds for pre -funding of pension
obligations.
H. The City's funding of the Trust does not, and is not intended to, create any new
vested right to any benefit nor strengthen any existing vested right.
I. The City reserves the right to make contributions, if any, to the Trust.
SECTION 2. Approval; Authorization.
A. The City Council adopts the Shuster Multiple Employer OPEB/Pension
115 Trust, effective December 6, 2022.
Page 187 of 271
B. The City Council authorizes the termination of the City of El Segundo
PARS Public Agencies Post -Employment Benefits Trust Program, all
services, administration, and investment contracts with PARS and US
Bank, N.A ("U.S. Bank"), including the services of U.S. Bank as Trustee.
C. The City Council authorizes the appointment of Alta Trust Company as
successor Trustee and Charles Schwab Trust Bank as custodian of the
assets. The transfer of assets is contingent upon the acceptance of the
successor Trustee and custodian.
D. The City Council certifies that the successor trust satisfies the requirements
of Section 115 of the Internal Revenue Code and that all assets held by that
trust shall qualify as "plan assets" that are irrevocably dedicated to the
prefunding of Pension obligations.
E. The City Council authorizes the liquidation to effectuate the transfer of
all assets to Charles Schwab Trust Bank, as soon as administratively
practicable
F. Upon the complete transfer of all assets on or around January 31, 2023,
or earlier, PARS is removed as trust administrator and U.S. Bank is
removed as Trustee.
G. The City Council appoints the City Manager, or his/her successor or
his/her designee as the City's Administrator for the Trust.
H. The City's Administrator is hereby authorized to execute the legal and
administrative documents on behalf of the City and to take whatever
additional actions are necessary to maintain the City's participation in
the Trust and to maintain compliance with any relevant regulation issued
or as may be issued; therefore, authorizing him/her to take whatever
additional actions are required to administer the City's Trust.
SECTION 3. Severability. If any part of this Resolution or its application is deemed
invalid by a court of competent jurisdiction, the City Council intends that such invalidity
will not affect the effectiveness of the remaining provisions or applications and, to this
end, the provisions of this Resolution are severable.
SECTION 4. Electronic Signatures. This Resolution may be executed with
electronic signatures in accordance with Government Code §16.5. Such electronic
signatures will be treated in all respects as having the same effect as an original signature.
Page 188 of 271
SECTION 5. Signature Authority. The Mayor, or presiding officer, is hereby
authorized to affix his signature to this Resolution signifying its adoption by the City
Council of the City of El Segundo, and the City Clerk, or her duly appointed deputy, is
directed to attest thereto.
SECTION 6. Effective Date. This Resolution will take effect immediately upon
adoption and will remain effective unless repealed or superseded.
SECTION 7. City Clerk Direction. The City Clerk will certify to the passage and
adoption of this Resolution, enter it in the City's book of original Resolutions, and make a
record of this action in the meeting's minutes.
PASSED AND ADOPTED this 6t" day of December 2022.
Drew Boyles,
Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved and
signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said
Council held on the 6t" day of December, 2022, and the same was so passed and
adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Page 189 of 271
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, CITY ATTORNEY
Joaquin Vazquez, Assistant City Attorney
Page 190 of 271
IIN 4�f City Council Agenda Statement
E L g E G U N D O Meeting Date: December 6, 2022
Agenda Heading: Consent
Item Number: B.9
TITLE:
Ordinance Extending the Short -Term Home Share Pilot Program to December 31,
2023
RECOMMENDATION:
1. Waive second reading and adopt Ordinance to extend the Short -Term Home
Sharing Rental Pilot Program until December 31, 2023.
2. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
Potential General Fund revenue of approximately $40,000 received from permit fees,
licensing fees and transit occupancy tax ("TOT"). The potential revenue will depend on
the number of new and renewal permits and licenses.
BACKGROUND:
On November 15, 2022, City Council considered a recommendation from staff and the
Planning Commission to allow and regulate short-term home sharing by converting the
current pilot program into a permanent Short -Term Home Sharing Permit Program.
Although the City Council expressed general support for allowing home shares, the City
Council directed staff to further study and develop additional measures to reduce the
number of unpermitted and illegal listings online, including increasing penalties and
fines for violations of the Municipal Code. To allow time to review the various provisions
of the Municipal Code, the Home Share Administrative Guidelines and devise methods
to reduce the number of unpermitted and illegal online listings, the City Council voted to
extend the pilot program through December 31, 2023. The City Attorney identified
amendments to the proposed ordinance on the record in order to facilitate the Council's
direction.
DISCUSSION:
Page 191 of 271
Ordinance to Extend the Home Share Pilot Program
December 6, 2022
Page 2 of 2
City Council may waive second reading and adopt the ordinance to extend the pilot
program through December 31, 2023. City Council continues to retain the ability to
terminate the pilot program at any time. Staff will continue to accept, review and
approve new permits and renewals and monitor for any impacts, and will report back to
City Council and return with an updated ordinance in 2023 that addresses the direction
provided by City Council.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 2: Support Community Safety and Preparedness
Objective: El Segundo is a safe and prepared city.
Goal 5: Champion Economic Development and Fiscal Sustainability
Objective 5A: El Segundo promotes economic growth and vitality for business and the
community.
PREPARED BY:
Eduardo Schonborn, AICP, Planning Manager
REVIEWED BY:
Michael Allen, AICP, Development Services Director
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. Ordinance extending the Home Sharing Pilot Program
Page 192 of 271
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EL SEGUNDO AMENDING TITLE 4
CHAPTER 16 (HOME SHARING PERMIT) AND TITLE 15 (ZONING
REGULATIONS) OF THE EL SEGUNDO MUNICIPAL CODE TO
EXTEND THE SHORT-TERM HOME SHARING RENTAL PILOT
PROGRAM IN THE CITY'S RESIDENTIAL ZONES.
The City Council of the City of El Segundo does ordain as follows:
SECTION 1: The City Council finds and declares as follows:
A. Due to close proximity of El Segundo to Los Angeles International airport, beaches
and Southern California tourist destinations, and being home to a significant
number of Fortune 500 companies, the City of El Segundo is a popular location for
alternative short-term lodging;
B. The renting of rooms in private homes on a short-term basis to visitors provides a
community benefit by expanding the number and type of lodging facilities available
and assists owners of homes by providing revenue which may be used for
maintenance and upgrades to these units;
C. The renting of rooms in private homes by owners for temporary occupancy is also
a community concern due to the potential for increased traffic, and noise in
residential neighborhoods if these uses are not properly regulated;
D. Problems with short-term lodgings are particularly acute in the residential zones
where the peace, safety and general welfare of the long-term residents are
potentially threatened;
E. An effective way to minimize the problems associated with short-term rental units
is to allow short-term home sharing through a permit process with restrictions and
operational regulations;
F. On October 27, 2022, the El Segundo Planning Commission held a noticed public
hearing to receive public testimony and other evidence regarding the proposed
ordinance, including information provided by city staff; and, adopted Resolution
No. 2927 recommending that the City Council approve proposed amendments to
permanently allow short-term rentals in the form of home sharing only, as a
permitted use through issuance of a Home Share Permit;
G. On November 15, 2022, the El Segundo City Council held a public hearing,
considered the information provided by staff and public testimony regarding the
ordinance recommended by the Planning Commission, and approved a temporary
extension of the short-term rental program through December 31, 2022; and,
H. This ordinance and its findings are made based upon the entire administrative
record including testimony and evidence presented to City Council at its November
19, 2019, February 4, February 18, March 3 and June 16, 2020, and November
Page 193 of 271
15, 2022 public hearings and the staff reports submitted by the Community
Development Department.
SECTION 2: Environmental Assessment. Pursuant to the provisions of the California
Environmental Quality Act, Public Resources Code Sections 21000 et. seq. ("CEQA"),
the State's CEQA Guidelines, California Code of Regulation, Title 14, Section 15000 et.
seq., Staff found no evidence that EA-1180 and ZTA 22-01 would have a significant effect
on the environment and, therefore, the proposed Zone Text Amendment has been found
to be categorically exempt from the requirements of CEQA pursuant to 14 California Code
of Regulations § 15306 (Class 6) since the amendment involves extending a temporary
regulatory process for a use in the residential zoning districts. Consequently, no further
environmental review is required.
SECTION 3: General Plan Findings. Considering all of its aspects, the El Segundo
Municipal Code (ESMC) amendments proposed by this ordinance will further the goals,
objectives and policies of the General Plan and not obstruct their attainment. More
specifically:
A. This amendment conforms to the Land Use Element Goals, Objectives and
Policies. Specifically, the amendment is consistent with Goal LU1, Objective LU1-
1, Goal LU3, in that the amendment ensures the preservation, protection and
extension of existing residential uses; and promotes the health, safety, and
wellbeing of the people of El Segundo by adopting standards for the proper
balance, relationship, and distribution of the residential land uses at all times in
accordance with applicable law.
B. This text amendment of the Permitted Uses section in each of the City's residential
zones conforms to the General Plan. The changes do not modify or increase the
maximum density of dwelling units per acre currently allowed in the Residential
Land Use designation. As a result, the Zone Text Amendment conforms to the
Land Use Element of the General Plan.
C. The text amendment complies with Objective LU 1-5.6 in that the changes to the
existing language will allow short-term home sharing rentals for property owners
through a home sharing permit requirement provided it is the property owner's
primary residence.
D. The text amendment is consistent with the Residential Land Use designation in
that the changes do not modify or increase the maximum density of dwelling units
per acre currently allowed by the Residential zoning designations.
SECTION 4: Zone Text Amendment Findings. In accordance with ESMC Section 15-26-
4 the City Council finds as follows:
A. This ordinance is consistent with the purpose of the ESMC, which is to serve the
public health, safety, and general welfare and to provide the economic and social
advantages resulting from an orderly planned use of land resources. The
proposed Ordinance allows home sharing as a permitted use provided that a Home
011
Page 194 of 271
Share Permit is approved, which contains operational regulations, permit
conditions and restrictions that minimize impacts in residential neighborhoods.
B. This ordinance is necessary to minimize the likelihood that this activity goes
underground, at which point the City would not have an account of the number of
short-term rentals, their locations, or a funding mechanism to offset any increase
in demand for City services resulting from the short-term rental units.
C. The Council has determined that it is necessary to continue the short-term home
sharing pilot and temporary program for another twelve months for purposes of
gathering additional information regarding the impacts of the program and to study
the appropriate methods and penalties for individuals engaging in unlawful short
term rental activities in the residential areas of the City.
SECTION 5: Section 4-16-4 (Application for Permit; Fee) of the ESMC is amended to
read as follows:
"4-16-4: APPLICATION FOR PERMIT; FEE
An application for a Short-term Home Sharing Rental Permit must be made on a
form approved by the Director and must contain the following information:
A. The name, address and telephone number of the owner of the unit for which
the permit is to be issued.
B. Evidence that a City business license has been applied for or obtained for
operating a short-term home sharing business.
C. Evidence that a valid Transient Occupancy Registration Certificate has
been issued by the City for the home sharing unit.
D. Proof of general liability insurance in the amount of $1,000,000 combined
single limit and an executed agreement to indemnify, defend, and hold the City
harmless from any and all claims and liabilities of any kind whatsoever resulting
from or arising out of the short-term home sharing rental activity.
E. An acknowledgment that the use of the property for home sharing is subject
to a sunset provision, and that the owner will acquire no vested right to the
continued use of any portion of the dwelling unit for short-term home sharing rental
after the sunset period expires.
F. An affidavit signed by the property owner attesting that the property to be
used for short-term home sharing rental is the owner's primary residence as
defined in Section 4-16-2.
G. Such other information as required by the Administrative Guidelines or as
the Director deems reasonably necessary to administer this Chapter.
3
Page 195 of 271
H. The Short-term Home Sharing Permit Application must be signed by the
property owner and notarized.
I. An application for a Short-term Home Sharing Rental Permit must be
accompanied by a fee established by resolution of the City Council."
SECTION 6: Section 4-16-5 (Permit Expiration) of the ESMC is amended to read as
follows:
"4-16-5: PERMIT EXPIRATION
A. The permits issued pursuant to 4-16-4 shall expire on December 31, 2023,
unless they are terminated earlier pursuant to 4-16-11 or for any failure to comply
with all applicable laws and regulations.
B. Upon a change of property ownership, the Short-term Home Sharing Rental
Permit will automatically expire. For purposes of this Chapter, a change of
ownership has the definition set forth in Revenue and Taxation Code section 60 et
seq."
SECTION 7: Section 4-16-13 of the El Segundo Municipal Code is amended to read as
follows:
4-16-13: SUNSET PROVISION
This Chapter shall remain in effect until the earlier of this ordinance being
rescinded, or December 31, 2023. The sunset or repeal of any provision of this
Chapter does not affect any penalty, forfeiture, or liability incurred before, or
preclude prosecution and imposition of penalties for any violation occurring before
effective date of the sunset or repeal of the Chapter. Any such repealed part will
remain in full force and effect for sustaining action or prosecuting violations
occurring before the effective date of the repeal.
SECTION 8: Subsection (B) of Section 4-16-17 of the El Segundo Municipal Code is
amended to read as follows:
"B. Home sharing is permitted in the residential unit that is the primary residence
of the property owner within the R-1, R-2, or R-3 Zones, pursuant to El Segundo
Municipal Code §§ 15-4A-2, 15-4B-2, and 15-4C-2."
SECTION 9: Subsection (C) of Section 4-16-17 of the El Segundo Municipal Code is
amended to read as follows:
"[RESERVED]"
SECTION 10: Subsection (J) of Section 15-4A-2 of the El Segundo Municipal Code is
amended as follows:
"J. On compliant parcels only, home sharing of a permitted single-family
dwelling unit, or portion thereof, when conducted in accordance with a valid Short-
n
Page 196 of 271
term Home Sharing Rental Permit issued pursuant to Title 4, Chapter 16 of this
Code. This subsection will automatically sunset on December 31, 2023.
1. For purposes of this subsection, a compliant parcel is one that provides
off-street parking on the parcel at a ratio of not less than one parking
space per guest bedroom in the residence on the parcel. Parking spaces
may include garage or driveway spaces. Tandem parking spaces are
acceptable provided each tandem space measures at least 9 feet by 20
feet and does not extend into public right-of-way.
2. Home sharing is not a permitted use in the absence of a valid Short-term
Home Sharing Rental Permit.
3. An accessory dwelling unit may not be used for home sharing or as a
short-term rental."
SECTION 11: Subsection (D) of Section 15-4B-2 of the El Segundo Municipal Code is
amended as follows:
"D. On compliant parcels only, home sharing of a permitted single-family
dwelling unit, two-family dwelling or duplex, or portion thereof, when conducted in
accordance with a valid Short-term Home Sharing Rental Permit issued pursuant
to Title 4, Chapter 16 of this Code. This subsection will automatically sunset on
December 31, 2023.
1. For purposes of this subsection, a compliant parcel is one that provides
off-street parking on the parcel at a ratio of not less than one parking
space per guest bedroom in the residence on the parcel. Parking spaces
may include garage or driveway spaces. Tandem parking spaces are
acceptable provided each tandem space measures at least 9 feet by 20
feet and does not extend into public right-of-way.
2. Home sharing is not a permitted use in the absence of a valid Short-term
Home Sharing Rental Permit.
3. An accessory dwelling unit may not be used for home sharing or as a
short-term rental."
SECTION 12: Subsection (H) of Section 15-4C-2 of the El Segundo Municipal Code is
amended as follows:
"H. On compliant parcels only, home sharing of a permitted single-family
dwelling unit, two-family dwelling duplex, multi -family or portion thereof, when
conducted in accordance with a valid Short-term Home Sharing Rental Permit
issued pursuant to Title 4, Chapter 16 of this Code. This subsection will
automatically sunset on December 31, 2023.
1. For purposes of this subsection, a compliant parcel is one that provides
off-street parking on the parcel at a ratio of not less than one parking
5
Page 197 of 271
space per guest bedroom in the residence on the parcel. Parking spaces
may include garage or driveway spaces. Tandem parking spaces are
acceptable provided each tandem space measures at least 9 feet by 20
feet and does not extend into public right-of-way.
2. Home sharing is not a permitted use in the absence of a valid Short-term
Home Sharing Rental Permit.
3. An accessory dwelling unit may not be used for home sharing or as a
short-term rental."
SECTION 13: Subsection (C) of Section 4-16-11 of the El Segundo Municipal Code is
amended as follows:
"C. If the property upon which a short-term home sharing rental unit is located
is the subject or the site of two violations of any of the provisions of this Chapter,
or of Chapters 1, 2, or 13 of Title 7 of this code, the Short-term Home Sharing
Rental Permit for the unit will be automatically revoked. In such a case, no new
Short-term Home Sharing Rental Permit may be issued for the unit for the earlier
of either three months from the effective date of revocation; or a change of the
ownership of the unit to a new person."
SECTION 14: Subsection (D) of Section 4-16-11 of the El Segundo Municipal Code is
amended as follows:
"D. In addition to the penalties set forth herein, if the short-term home sharing
rental property is the site of a loud or unruly gathering in violation of code Section
7-12-3 that results in the issuance of an administrative citation or criminal charge,
the Short-term Home Sharing Rental Permit will be automatically revoked if and
when the administrative citation hearing becomes final (i.e., the time for
administrative or judicial review has passed or a final court judgment has been
entered upholding the citation) or a criminal conviction is obtained. In such a case,
no new Short-term Home Sharing Rental Permit may be issued for the unit for the
earlier of either three months from the effective date of revocation; or a change of
the ownership of the unit to a new person."
SECTION 15: CONSTRUCTION. This ordinance must be broadly construed in order to
achieve the purposes stated in this ordinance. It is the City Council's intent that the
provisions of this ordinance be interpreted or implemented by the City and others in a
manner that facilitates the purposes set forth in this ordinance.
SECTION 16: ENFORCEABILITY. Repeal of any provision of the ESMC does not affect
any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition
of penalties for any violation occurring before this ordinance's effective date. Any such
repealed part will remain in full force and effect for sustaining action or prosecuting
violations occurring before the effective date of this ordinance.
SECTION 17: VALIDITY OF PREVIOUS CODE SECTIONS. If this entire ordinance or its
application is deemed invalid by a court of competent jurisdiction, any repeal or
C
Page 198 of 271
amendment of the ESMC or other city ordinance by this ordinance will be rendered void
and cause such previous ESMC provision or other the city ordinance to remain in full
force and effect for all purposes.
SECTION 18: SEVERABILITY. If any part of this ordinance or its application is deemed
invalid by a court of competent jurisdiction, the City Council intends that such invalidity
will not affect the effectiveness of the remaining provisions or applications and, to this
end, the provisions of this ordinance are severable.
SECTION 19: The City Clerk is directed to certify the passage and adoption of this
ordinance; cause it to be entered into the City of El Segundo's book of original ordinances;
make a note of the passage and adoption in the records of this meeting; and, within 15
days after the passage and adoption of this ordinance, cause it to be published or posted
in accordance with California law.
Page 199 of 271
SECTION 20: This ordinance will take effect 30 days after its passage and adoption.
PASSED AND ADOPTED this day of , 2022.
Drew Boyles, Mayor
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Ordinance No. was duly introduced by said City Council at a regular meeting
held on the day of 2022, and was duly passed and adopted by said City
Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a
regular meeting of said Council held on the day of 2022, and the same
was so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
0
Page 200 of 271
„, M City Council Agenda Statement
E L S E G U N D O Meeting Date: December 6, 2022
Agenda Heading: Staff Presentations
Item Number: D.10
TITLE:
Adoption of the Citywide Salary Schedule with Revisions through December 6, 2022
RECOMMENDATION:
Adopt a resolution amending the Citywide salary schedule with revisions through
December 6, 2022.
2. Adopt a resolution establishing the basic salary range for the Lifeguard Trainee
(part-time) and Communications Manager job classifications.
3. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
The attached resolutions and amended salary schedule reflect positions and salaries
previously approved by City Council and the 2023 State of California mandated
minimum wage increase. The adopted FY 2022-23 Citywide budget includes sufficient
funding for the salary schedule revisions.
BACKGROUND:
The City of El Segundo contracts with the California Public Employees' Retirement
System ("CalPERS”) for retirement benefits. CalPERS requires that the governing
bodies of their contracting agencies approve and post publicly available salary
schedules for their employees. The City Council previously approved the positions,
titles, and salaries reflected on the attached pay schedule through resolutions for
Memorandum of Understanding ("MOU"), salaries, and conditions of employment for
various unrepresented employee groups, and contract employees. The City posts these
approved salary schedules, in conjunction with the MOUs, employment contracts, and
resolutions on the City's website for public review.
Effective January 1, 2023, the State of California is mandating a minimum wage
increase from $15.00 to $15.50 per hour. The Lifeguard Trainee (part-time)
Page 201 of 271
Adoption of the Citywide Salary Schedule
December 6, 2022
Page 2 of 4
classification has a pay rate set at minimum wage which will require a salary
adjustment.
Additionally, the Communications and Legislative Affairs Manager title was changed to
Communications Manager at the May 17, 2022 City Council meeting. There was no
change to the salary range for this position, but to effectuate the title change, a
resolution with the new title and existing salary range needs to be adopted by City
Council to comply with CalPERS regulations.
DISCUSSION:
On August 10, 2011, CalPERS implemented California Code of Regulations § 570.5
which requires that the City Council regularly adopt a Citywide Public Pay Schedule
listing the pay rates/ranges for all City of El Segundo established positions, including the
City Council, Elected Officials, and City Manager. The City Council has previously
approved and adopted individual items with changes effective in calendar year 2022
which require an update to the Citywide salary schedule. These revisions include MOU
salary increases for the positions included in the City Employees' Association and
Police Managers' Association; creation of the new Lifeguard Trainee (part-time),
Assistant City Clerk, Associate Planner, Senior Planner, and Fire Prevention Specialist
II positions; salary range adjustments to the Chief Financial Officer and Director of
Development Services classifications; title changes to the Communications and
Legislative Affairs Manager (Communications Manager), Director of Community
Services (Recreation, Parks and Library), Director of Development Services
(Community Development) classifications; and change in Civil Service status to "at -will"
for the Communications Manager, Finance Manager, and Information Technology
Services Manager classifications.
CalPERS determines the amount of "compensation earnable" as defined under
Government Code Sections §§ 20630, 20636, and 20636.1 as a pay rate limited to the
amount listed on a pay schedule that meets the following requirements:
1. Has been duly approved and adopted by the employer's governing body in
accordance with the requirements of applicable public meetings laws;
2. Identifies the position title for every employee position;
3. Shows the payrate as a single amount or multiple amounts within a range for
each identified position;
4. Indicates the time base such as hourly, daily, bi-weekly, monthly, bi-monthly, or
annually;
5. Is posted at the office of the employer or immediately accessible and available
for public review from the employer during normal business hours or posted on
the employer's Internet website;
6. Indicates an effective date and date of any revisions;
7. Is retained by the employer and available for public inspection for not less than
five years; and
Page 202 of 271
Adoption of the Citywide Salary Schedule
December 6, 2022
Page 3 of 4
8. Does not reference another document in lieu of disclosing the pay rate.
The Lifeguard Trainee classification was established on May 17, 2022 with a pay rate
set at minimum wage. To comply with the 2023 State of California minimum wage
requirements, the pay rate for this classification will increase to $15.50. There are
currently no incumbents in this classification.
For classifications with a salary range that includes a salary step that is below minimum
wage, incumbents will be placed at the next salary step that is at least minimum wage.
These part-time classifications with a salary step that will be below the new $15.50
hourly minimum wage include Administrative Intern, Lifeguard, Recreation Assistant,
Recreation Leader, and Video Tech II/Media Assistant. Human Resources will conduct
an internal and external compensation comparison for these positions and present
salary range adjustment recommendations to City Council along with other part-time
and seasonal positions in spring of 2023.
City Council previously approved the revised classification specification, exam plan, and
conversion of the Communications & Legislative Affairs Manager position from Civil
Service to at -will status. These revisions also included an updated job title of
Communications Manager. While there was no change to the salary range, CalPERS
requires a resolution with the existing salary range and the new position title of
Communications Manager to be adopted by the governing body.
To confirm compliance with CalPERS regulations, staff recommends that the City
Council adopt the attached resolution amending the Citywide Salary Schedule effective
October 4, 2011 with revisions through December 6, 2022. Additionally, staff
recommends the adoption of the resolution adjusting the pay rate of the Lifeguard
Trainee (Part-time) to the State of California mandated minimum wage rate of $15.50
per hour, and the updated Communications Manager job title with existing salary range.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 1: Enhance Customer Service, Diversity, Equity, Inclusion and Communication
Objective 1A: El Segundo provides unparalleled service to all customers.
Goal 3: Promote a Quality Workforce Through Teamwork and Organizational
Efficiencies
Objective: El Segundo is an employer of choice and consistently hires for the future,
with a workforce that is inspired, world -class, engaged and innovative.
Page 203 of 271
Adoption of the Citywide Salary Schedule
December 6, 2022
Page 4 of 4
PREPARED BY:
Rebecca Redyk, Human Resources Director
REVIEWED BY:
Rebecca Redyk, Human Resources Director
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. Resolution - Citywide Salary Schedule with Revisions
2. Exhibit 1 to Resolution Citywide Salary Schedule with Revisions
3. Resolution Establishing Basic Salary Ranges
Page 204 of 271
RESOLUTION NO. Number
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA,
ADOPTING THE CITYWIDE SALARY SCHEDULE EFFECTIVE OCTOBER 4, 2011, WITH
REVISIONS THROUGH DECEMBER 6, 2022
WHEREAS, (1) the City Council shall approve the salary pay rates and ranges for each
classified position and may update them from time -to -time as deemed
necessary pursuant to the Municipal Code; and
WHEREAS, (2) the State of California minimum wage law will increase from $15.00 per
hour to $15.50 per hour, effective January 1, 2023, requiring a revision to
the hourly pay schedule for part-time/hourly/non-permanent/temporary and
non -classified employees accordingly; and
WHEREAS, (3) to comply with California Code of Regulations ("CCR") 570.5, which was
adopted by CaIPERS April 13, 2011, with an effective date of August 10,
2011, the City's salary schedule effective October 4, 2011 with
revisions through December 6, 2022, must be adopted by the governing
body (i.e. City Council); now, therefore be it
RESOLVED, (a) The City Council does herby approve and adopt the Citywide Salary
Schedule effective October 4, 2011, with all revisions through December
6, 2022 bringing the City into compliance with CCR 570 and the State of
California minimum wage increase, effective January 1, 2023 (Exhibit 1).
RESOLVED, (b) With the exception of having been approved and adopted by the agency's
governing body in accordance with requirements of applicable public
meeting laws, all required elements necessary to meet the definition for a
publicly available pay schedule were met. This includes:
• Identifies the position title for every employee position;
• Shows the pay rate for every identified position, which may be
stated as a single amount or as multiple amounts within a range;
• Indicates the time base, including, but not limited to, whether the
time base is hourly, daily, bi-weekly, monthly, bimonthly, bi-
weekly, or annually;
• Is posted at the office of the employer or immediately accessible
an available for public review from the employer during normal
business hours or posted on the employer's internet website;
• Indicates an effective date and date of any revisions;
• Is retained by the employer and available for public inspection for
not less than five years; and
• Does not reference another document in lieu of disclosing the pay
rate.
RESOLVED, (c) That the executive body appoint and direct, and it does hereby appoint
and direct, the City Clerk to file with the Board a verified copy of this
resolution, and to perform on behalf of City of Ell Segundo all functions
required of it under the Act; and be it further
Page 205 of 271
RESOLVED, (d) That coverage under the Act be effective on December 6, 2022.
Adopted at a regular meeting of the El Segundo City Council at El
Segundo, CA, this 6th day of December, 2022.
Signed:
Attest:
Drew Boyles, Mayor
Tracy Weaver, City Clerk
Attachment: Exhibit 1- Citywide Salary Schedule effective October 4, 2011 and all Revisions
through December 6, 2022.
Page 206 of 271
CITYWIDE PUBLIC PAY SCHEDULE, EFFECTIVE OCTOBER 4, 2011
REVISION DATE - DECEMBER 6, 2022
ESCEA
City of El Segundo City Employees Association Salary Schedule
EFFECTIVE
DATE
SALARY
REVISION
EFFECTIVE
DATE
AGREEMENT
NUMBER
JOB CLASS TITLE
GROUP BU
GRADE
PAY TYPE
HOURLY
MONTHLY
ANNUAL
3/19/2019
10/1/2022
5683
Accounting Technician
ESCEA
22
Hourly
27.26
4725.81
56709.72
28.63
4962.09
59545.08
30.06
5210.20
62522.40
31.56
5470.71
65648.52
33.14
5744.25
68931.00
3/19/2019
10/1/2022
5683
Accounts Specialist I
ESCEA
12
Hourly
21.30
3691.77
44301.24
22.36
3876.36
46516.32
23.48
4070.18
48842.16
24.66
4273.69
51284.28
25.89
4487.38
53848.56
3/19/2019
10/1/2022
5683
Accounts Specialist 11
ESCEA
18
Hourly
24.70
4281.36
51376.32
25.94
4495.43
53945.16
27.23
4720.19
56642.28
28.59
4956.20
59474.40
30.02
5204.00
62448.00
3/19/2019
10/1/2022
5683
Administrative Specialist
ESCEA
21
Hourly
26.60
4610.54
55326.48
27.93
4841.07
58092.84
29.33
5083.12
60997.44
30.79
5337.27
64047.24
32.33
5604.14
67249.68
3/19/2019
10/1/2022
5683
Administrative Technical Specialist
ESCEA
29
Hourly
32.41
5617.50
67410.00
34.03
5898.38
70780.56
35.73
6193.30
74319.60
37.52
6502.96
78035.52
39.39
6828.11
81937.32
3/19/2019
10/1/2022
5683
Assistant Planner
ESCEA
33
Hourly
35.77
6200.67
74408.04
37.56
6510.70
78128.40
39.44
6836.24
82034.88
41.41
7178.05
86136.60
43.48
7536.95
90443.40
3/19/2019
10/1/2022
5683
Building Inspector I
ESCEA
32
Hourly
34.90
6049.43
72593.16
36.65
6351.90
76222.80
38.48
6669.49
80033.88
40.40
7002.97
84035.64
42.42
7353.12
88237.44
3/19/2019
10/1/2022
5683
Building Inspector 11
ESCEA
36
Hourly
38.52
6677.44
80129.28
40.45
7011.31
84135.72
42.47
7361.87
88342.44
44.60
7729.97
92759.64
46.83
8116.47
97397.64
3/19/2019
10/1/2022
5683
Civil Engineering Assistant
ESCEA
34
Hourly
36.67
6355.70
76268.40
38.50
6673.48
80081.76
40.43
7007.16
84085.92
42.45
7357.51
88290.12
44.57
7725.38
92704.56
3/19/2019
10/1/2022
5683
Code Compliance Inspector
ESCEA
36
Hourly
38.52
6677.44
80129.28
40.45
7011.31
84135.72
42.47
7361.87
88342.44
44.60
7729.97
92759.64
46.83
8116.47
97397.64
3/19/2019
10/1/2022
5683
Community Cable Program Specialist
ESCEA
32
34.90
6049.43
72593.16
-Hourly
36.65
6351.90
76222.80
38.48
6669.49
80033.88
40.40
7002.97
84035.64
42.42
7353.12
88237.44
Page 207 of 271
CITYWIDE PUBLIC PAY SCHEDULE, EFFECTIVE OCTOBER 4, 2011
REVISION DATE - DECEMBER 6, 2022
ESCEA
City of El Segundo City Employees Association Salary Schedule
EFFECTIVE
DATE
SALARY
REVISION
EFFECTIVE
DATE
AGREEMENT
NUMBER
JOB CLASS TITLE
GROUP BU
GRADE
PAY TYPE
HOURLY
MONTHLY
ANNUAL
3/19/2019
10/1/2022
5683
Computer Graphics Designer
ESCEA
34
Hourly
36.67
6355.70
76268.40
38.50
6673.48
80081.76
40.43
7007.16
84085.92
42.45
7357.51
88290.12
44.57
7725.38
92704.56
10/1/2019
10/1/2022
5232
Cultural Arts Coordinator
ESCEA
35S
Hourly
38.06
6597.49
79169.88
39.97
6927.36
83128.37
41.96
7273.73
87284.79
44.06
7637.42
91649.03
46.27
8019.29
96231.48
3/19/2019
10/1/2022
5683
Custodian
ESCEA
11
Hourly
20.78
3601.73
43220.76
21.82
3781.82
45381.84
22.91
3970.92
47651.04
24.05
4169.46
50033.52
25.26
4377.93
52535.16
3/19/2019
10/1/2022
5683
Economic Development Coordinator
ESCEA
33
Hourly
35.77
6200.67
74408.04
37.56
6510.70
78128.40
39.44
6836.24
82034.88
41.41
7178.05
86136.60
43.48
7536.95
90443.40
3/19/2019
10/1/2022
5683
Engineering Technician
ESCEA
30
Hourly
33.22
5757.94
69095.28
34.88
6045.84
72550.08
36.62
6348.14
76177.68
38.46
6665.54
79986.48
40.38
6998.82
83985.84
3/19/2019
10/1/2022
5683
Equipment Mechanic I
ESCEA
22
Hourly
27.26
4725.81
56709.72
28.63
4962.09
59545.08
30.06
5210.20
62522.40
31.56
5470.71
65648.52
33.14
5744.25
68931.00
3/19/2019
10/1/2022
5683
Equipment Mechanic II
ESCEA
27
Hourly
30.85
5346.83
64161.96
32.39
5614.17
67370.04
34.01
5894.87
70738.44
35.71
6189.61
74275.32
37.49
6499.09
77989.08
3/19/2019
10/1/2022
5683
Facilities Systems Mechanic
ESCEA
32
Hourly
34.90
6049.43
72593.16
36.65
6351.90
76222.80
38.48
6669.49
80033.88
40.40
7002.97
84035.64
42.42
7353.12
88237.44
3/19/2019
10/1/2022
5683
Fire Equipment Mechanic
ESCEA
30
Hourly
33.22
5757.94
69095.28
34.88
6045.84
72550.08
36.62
6348.14
76177.68
38.46
6665.54
79986.48
40.38
6998.82
83985.84
3/19/2019
10/1/2022
5683
Fire Prevention Specialist
ESCEA
34
Hourly
36.67
6355.70
76268.40
38.50
6673.48
80081.76
40.43
7007.16
84085.92
42.45
7357.51
88290.12
44.57
7725.38
92704.56
10/4/2022
10/4/2022
5367
Fire Prevention Specialist II
ESCEA
37
Hourly
40.43
7007.86
84094.31
42.45
7358.25
88299.02
44.57
7726.16
92713.97
46.80
8112.47
97349.67
49.14
8518.09
102217.08
Page 208 of 271
CITYWIDE PUBLIC PAY SCHEDULE, EFFECTIVE OCTOBER 4, 2011
REVISION DATE - DECEMBER 6, 2022
ESCEA
City of El Segundo City Employees Association Salary Schedule
EFFECTIVE
DATE
SALARY
REVISION
EFFECTIVE
DATE
AGREEMENT
NUMBER
JOB CLASS TITLE
GROUP BU
GRADE
PAY TYPE
HOURLY
MONTHLY
ANNUAL
3/19/2019
10/1/2022
5683
Library Assistant
ESCEA
20
Hourly
25.95
4498.09
53977.08
27.25
4723.00
56676.00
28.61
4959.15
59509.80
30.04
5207.10
62485.20
31.54
5467.46
65609.52
3/19/2019
10/1/2022
5683
Library Clerk I
ESCEA
7
Hourly
18.82
3262.98
39155.76
19.77
3426.14
41113.68
20.75
3597.44
43169.28
21.79
3777.32
45327.84
22.88
3966.19
47594.28
3/19/2019
10/1/2022
5683
Library Clerk 11
ESCEA
11
Hourly
20.78
3601.73
43220.76
21.82
3781.82
45381.84
22.91
3970.92
47651.04
24.05
4169.46
50033.52
25.26
4377.93
52535.16
3/19/2019
10/1/2022
5683
License/Permit Specialist I
ESCEA
17
Hourly
24.10
4176.91
50122.92
25.30
4385.76
52629.12
26.57
4605.05
55260.60
27.90
4835.30
58023.60
29.29
5077.07
60924.84
3/19/2019
10/1/2022
5683
License/Permit Specialist 11
ESCEA
22
Hourly
27.26
4725.81
56709.72
28.63
4962.09
59545.08
30.06
5210.20
62522.40
31.56
5470.71
65648.52
33.14
5744.25
68931.00
3/19/2019
10/1/2022
5683
Maintenance Craftsworker
ESCEA
29
Hourly
32.41
5617.50
67410.00
34.03
5898.38
70780.56
35.73
6193.30
74319.60
37.52
6502.96
78035.52
39.39
6828.11
81937.32
3/19/2019
10/1/2022
5683
Meter Reader/Repairer
ESCEA
26
Hourly
30.09
5216.40
62596.80
31.60
5477.22
65726.64
33.18
5751.09
69013.08
34.84
6038.65
72463.80
36.58
6340.58
76086.96
3/19/2019
10/1/2022
5683
Network Assistant
ESCEA
22
Hourly
27.26
4725.81
56709.72
28.63
4962.09
59545.08
30.06
5210.20
62522.40
31.56
5470.71
65648.52
33.14
5744.25
68931.00
3/19/2019
10/1/2022
5683
Office Specialist I
ESCEA
11
Hourly
20.78
3601.73
43220.76
21.82
3781.82
45381.84
22.91
3970.92
47651.04
24.05
4169.46
50033.52
25.26
4377.93
52535.16
3/19/2019
10/1/2022
5683
Office Specialist 11
ESCEA
17
Hourly
24.10
4176.91
50122.92
25.30
4385.76
52629.12
26.57
4605.05
55260.60
27.90
4835.30
58023.60
29.29
5077.07
60924.84
3/19/2019
10/1/2022
5683
Park Maintenance Worker I
ESCEA
15
Hourly
22.94
3975.65
47707.80
24.08
4174.43
50093.16
25.29
4383.15
52597.80
26.55
4602.31
55227.72
27.88
4832.42
57989.04
Page 209 of 271
CITYWIDE PUBLIC PAY SCHEDULE, EFFECTIVE OCTOBER 4, 2011
REVISION DATE - DECEMBER 6, 2022
ESCEA
City of El Segundo City Employees Association Salary Schedule
EFFECTIVE
DATE
SALARY
REVISION
EFFECTIVE
DATE
AGREEMENT
NUMBER
JOB CLASS TITLE
GROUP BU
GRADE
PAY TYPE
HOURLY
MONTHLY
ANNUAL
3/19/2019
10/1/2022
5683
Park Maintenance Worker II
ESCEA
19
Hourly
25.32
4388.38
52660.56
26.58
4607.80
55293.60
27.91
4838.19
58058.28
29.31
5080.10
60961.20
30.77
5334.11
64009.32
3/19/2019
10/1/2022
5683
Planning Technician
ESCEA
23
Hourly
27.95
4843.96
58127.52
29.34
5086.15
61033.80
30.81
5340.46
64085.52
32.35
5607.48
67289.76
33.97
5887.86
70654.32
3/19/2019
10/1/2022
5683
Pool Maintenance Technician
ESCEA
25
Hourly
29.36
5089.18
61070.16
30.83
5343.64
64123.68
32.37
5610.82
67329.84
33.99
5891.36
70696.32
35.69
6185.93
74231.16
3/19/2019
10/1/2022
5683
Public Works Inspector
ESCEA
22
Hourly
27.26
4725.81
56709.72
28.63
4962.09
59545.08
30.06
5210.20
62522.40
31.56
5470.71
65648.52
33.14
5744.25
68931.00
3/19/2019
10/1/2022
5683
Records Technician
ESCEA
23
Hourly
27.95
4843.96
58127.52
29.34
5086.15
61033.80
30.81
5340.46
64085.52
32.35
5607.48
67289.76
33.97
5887.86
70654.32
3/19/2019
10/1/2022
5683
Recreation Coordinator
ESCEA
25
Hourly
29.36
5089.18
61070.16
30.83
5343.64
64123.68
32.37
5610.82
67329.84
33.99
5891.36
70696.32
35.69
6185.93
74231.16
3/19/2019
10/1/2022
5683
Revenue Inspector
ESCEA
33
Hourly
35.77
6200.67
74408.04
37.56
6510.70
78128.40
39.44
6836.24
82034.88
41.41
7178.05
86136.60
43.48
7536.95
90443.40
3/19/2019
10/1/2022
5683
Senior Administrative Specialist
ESCEA
25
Hourly
29.36
5089.18
61070.16
30.83
5343.64
64123.68
32.37
5610.82
67329.84
33.99
5891.36
70696.32
35.69
6185.93
74231.16
3/19/2019
10/1/2022
5683
Senior Library Assistant
ESCEA
27
Hourly
30.85
5346.83
64161.96
32.39
5614.17
67370.04
34.01
5894.87
70738.44
35.71
6189.61
74275.32
37.49
6499.09
77989.08
3/19/2019
10/1/2022
5683
Senior Network Assistant
ESCEA
26
Hourly
30.09
5216.40
62596.80
31.60
5477.22
65726.64
33.18
5751.09
69013.08
34.84
6038.65
72463.80
36.58
6340.58
76086.96
3/19/2019
10/1/2022
5683
Street Maintenance Leadworker
ESCEA
28
31.62
5480.49
65765.88
-Hourly
33.20
5754.51
69054.12
34.86
6042.24
72506.88
36.60
6344.35
76132.20
38.43
6661.56
79938.72
Page 210 of 271
CITYWIDE PUBLIC PAY SCHEDULE, EFFECTIVE OCTOBER 4, 2011
REVISION DATE - DECEMBER 6, 2022
ESCEA
City of El Segundo City Employees Association Salary Schedule
EFFECTIVE
DATE
SALARY
REVISION
EFFECTIVE
DATE
AGREEMENT
NUMBER
JOB CLASS TITLE
GROUP BU
GRADE
PAY TYPE
HOURLY
MONTHLY
ANNUAL
3/19/2019
10/1/2022
5683
Street Maintenance Worker I
ESCEA
15
Hourly
22.94
3975.65
47707.80
24.08
4174.43
50093.16
25.29
4383.15
52597.80
26.55
4602.31
55227.72
27.88
4832.42
57989.04
3/19/2019
10/1/2022
5683
Street Maintenance Worker II
ESCEA
19
Hourly
25.32
4388.38
52660.56
26.58
4607.80
55293.60
27.91
4838.19
58058.28
29.31
5080.10
60961.20
30.77
5334.11
64009.32
3/19/2019
10/1/2022
5683
Tree Maintenance Worker
ESCEA
22
Hourly
27.26
4725.81
56709.72
28.63
4962.09
59545.08
30.06
5210.20
62522.40
31.56
5470.71
65648.52
33.14
5744.25
68931.00
3/19/2019
10/1/2022
5683
Wastewater Maintenance Leadworker
ESCEA
28
Hourly
31.62
5480.49
65765.88
33.20
5754.51
69054.12
34.86
6042.24
72506.88
36.60
6344.35
76132.20
38.43
6661.56
79938.72
3/19/2019
10/1/2022
5683
Wastewater Maintenance Worker I
ESCEA
18
Hourly
24.70
4281.36
51376.32
25.94
4495.43
53945.16
27.23
4720.19
56642.28
28.59
4956.20
59474.40
30.02
5204.00
62448.00
3/19/2019
10/1/2022
5683
Wastewater Maintenance Worker II
ESCEA
22
Hourly
27.26
4725.81
56709.72
28.63
4962.09
59545.08
30.06
5210.20
62522.40
31.56
5470.71
65648.52
33.14
5744.25
68931.00
Page 211 of 271
CITYWIDE PUBLIC PAY SCHEDULE, EFFECTIVE OCTOBER 4, 2011
REVISION DATE - DECEMBER 6, 2022
PSSEA
Police Support Services Employee Association Salary Schedule
EFFECTIVE
DATE
SALARY
REVISION
EFFECTIVE
DATE
AGREEMENT
NUMBER
JOB CLASS TITLE
GROUP BU
GRADE
PAY TYPE
HOURLY
MONTHLY
ANNUAL
4/16/2019
10/1/2021
5687
Crime Scene Investigator I
PSSEA
29ps
Hourly
30.29
5250.00
63000.00
31.80
5512.50
66150.00
33.39
5788.13
69457.56
35.06
6077.53
72930.36
36.82
6381.41
76576.92
4/16/2019
10/1/2021
5687
Crime Scene Investigator II
PSSEA
21ps
Hourly
33.43
5795.01
69540.12
35.10
6084.77
73017.24
36.86
6389.00
76668.00
38.70
6708.45
80501.40
40.64
7043.88
84526.56
4/16/2019
10/1/2021
5687
Police Assistant I
PSSEA
13ps
Hourly
21.79
3776.36
45316.32
22.88
3965.18
47582.16
24.02
4163.44
49961.28
25.22
4371.61
52459.32
26.48
4590.19
55082.28
4/16/2019
10/1/2021
5687
Police Assistant 11
PSSEA
17ps
Hourly
24.05
4168.40
50020.80
25.25
4376.82
52521.84
26.51
4595.66
55147.92
27.84
4825.44
57905.28
29.23
5066.72
60800.64
4/16/2019
10/1/2021
5687
Police Service Officer I
PSSEA
22ps
Hourly
26.21
4543.07
54516.84
27.52
4770.23
57242.76
28.90
5008.74
60104.88
30.34
5259.18
63110.16
31.86
5522.14
66265.68
4/16/2019
10/1/2021
5687
Police Service Officer 11
PSSEA
26ps
Hourly
28.93
5014.71
60176.52
30.38
5265.45
63185.40
31.90
5528.72
66344.64
33.49
5805.16
69661.92
35.17
6095.41
73144.92
Page 212 of 271
CITYWIDE PUBLIC PAY SCHEDULE, EFFECTIVE OCTOBER 4, 2011
REVISION DATE - DECEMBER 6, 2022
POA
Police Officers Association Salary Schedule
EFFECTIVE
DATE
SALARY
REVISION
EFFECTIVE
DATE
AGREEMENT
NUMBER
JOB CLASS TITLE
GROUP BU
GRADE
PAY TYPE
HOURLY
MONTHLY
ANNUAL
11/24/2018
10/1/2020
5627
Police Officer
ESPOA
687
Hourly
41.20
7142.18
85706.16
43.27
7499.29
89991.48
45.43
7874.26
94491.12
47.70
8267.97
99215.64
50.08
8681.37
104176.44
55.09
9549.50
114594.00
11/24/2018
10/1/2020
5627
Police Sergeant
ESPOA
700
Hourly
51.62
8947.68
107372.16
54.20
9395.06
112740.72
56.91
9864.82
118377.84
59.76
10358.06
124296.72
62.75
10875.96
130511.52
69.02
11963.56
143562.72
Page 213 of 271
CITYWIDE PUBLIC PAY SCHEDULE, EFFECTIVE OCTOBER 4, 2011
REVISION DATE - DECEMBER 6, 2022
PMA
Police Management Association
EFFECTIVE
DATE
SALARY
REVISION
EFFECTIVE
DATE
AGREEMENT
NUMBER
JOB CLASS TITLE
GROUP BU
GRADE
PAY TYPE
HOURLY
MONTHLY
ANNUAL
11/5/2019
10/1/2022
5185
Police Lieutenant
ESPMA
56P
Hourly
76.40
13243.14
158917.68
80.22
13905.30
166863.60
84.23
14600.56
175206.72
88.45
15330.59
183967.08
92.87
16097.12
193165.44
11/5/2019
10/1/2022
5185
Police Captain
ESPMA
61P
Hourly
89.29
15477.69
185732.28
93.76
16251.58
195018.96
98.45
17064.16
204769.92
103.37
17917.36
215008.32
108.54
18813.23
225758.76
Page 214 of 271
CITYWIDE PUBLIC PAY SCHEDULE, EFFECTIVE OCTOBER 4, 2011
REVISION DATE - DECEMBER 6, 2022
IAFF
El Segundo Firefighters Association, I.A.F.F, Local 3682 Salary Schedule
EFFECTIVE
DATE
SALARY
REVISION
EFFECTIVE
DATE
AGREEMENT
NUMBER
JOB CLASS TITLE
GROUP BU
GRADE
PAY TYPE
HOURLY
MONTHLY
ANNUAL
11/24/2018
10/1/2020
5628
Firefighter
ESFA - IAFF
483
Hourly
26.94
6537.32
78447.84
28.24
6852.09
82225.08
29.60
7182.58
86190.96
31.03
7529.60
90355.20
32.53
7893.94
94727.28
34.11
8276.52
99318.24
11/24/2018
10/1/2020
5628
Fire Paramedic
ESFA - IAFF
497
Hourly
32.59
7909.64
94915.68
34.17
8293.01
99516.12
35.83
8695.53
104346.36
37.57
9118.19
109418.28
39.40
9561.99
114743.88
11/24/2018
10/1/2020
5628
Fire Engineer
ESFA - IAFF
497
Hourly
32.59
7909.64
94915.68
34.17
8293.01
99516.12
35.83
8695.53
104346.36
37.57
9118.19
109418.28
39.40
9561.99
114743.88
11/24/2018
10/1/2020
5628
Fire Captain
ESFA - IAFF
510
Hourly
37.65
9136.40
109636.80
39.48
9581.09
114973.08
41.41
10048.04
120576.48
43.43
10538.32
126459.84
45.55
11053.11
132637.32
Page 215 of 271
CITYWIDE PUBLIC PAY SCHEDULE, EFFECTIVE OCTOBER 4, 2011
REVISION DATE - DECEMBER 6, 2022
SPEA
Supervisory and Professional Employees Association
EFFECTIVE
DATE
SALARY
REVISION
EFFECTIVE
DATE
AGREEMENT
NUMBER
JOB CLASS TITLE
GROUP BU
GRADE
PAY TYPE
HOURLY
MONTHLY
ANNUAL
10/1/2019
10/1/2021
5759
Crime Prevention Analyst I
SPEA
30S
Hourly
36.56
6336.61
76039.32
38.39
6653.44
79841.28
40.30
6986.11
83833.32
42.32
7335.42
88025.04
44.44
7702.19
92426.28
10/1/2019
10/1/2021
5759
Deputy City Treasurer I
SPEA
30S
Hourly
36.56
6336.61
76039.32
38.39
6653.44
79841.28
40.30
6986.11
83833.32
42.32
7335.42
88025.04
44.44
7702.19
92426.28
10/1/2019
10/1/2021
5759
Librarian I
SPEA
32S
Hourly
38.06
6597.49
79169.88
39.97
6927.37
83128.44
41.96
7273.73
87284.76
44.06
7637.42
91649.04
46.27
8019.29
96231.48
10/1/2019
10/1/2021
5759
Administrative Analyst
SPEA
33S
Hourly
38.84
6732.84
80794.08
40.79
7069.49
84833.88
42.82
7422.96
89075.52
44.97
7794.11
93529.32
47.21
8183.81
98205.72
10/1/2019
10/1/2021
5759
Property Owner Coordinator
SPEA
33S
Hourly
38.84
6732.84
80794.08
40.79
7069.49
84833.88
42.82
7422.96
89075.52
44.97
7794.11
93529.32
47.21
8183.81
98205.72
10/1/2019
10/1/2021
5759
Recreation Supervisor
SPEA
33S
Hourly
38.84
6732.84
80794.08
40.79
7069.49
84833.88
42.82
7422.96
89075.52
44.97
7794.11
93529.32
47.21
8183.81
98205.72
10/1/2019
10/1/2021
5759
Wellness Coordinator
SPEA
33S
Hourly
38.84
6732.84
80794.08
40.79
7069.49
84833.88
42.82
7422.96
89075.52
44.97
7794.11
93529.32
47.21
8183.81
98205.72
10/1/2019
10/1/2021
5759
Crime Prevention Analyst II
SPEA
34S
Hourly
39.64
6871.58
82458.96
41.63
7215.16
86581.92
43.71
7575.92
90911.04
45.89
7954.72
95456.64
48.19
8352.45
100229.40
10/1/2019
10/1/2021
5759
Equipment Maint. Supervisor
SPEA
37S
Hourly
42.17
7308.94
87707.28
44.28
7674.39
92092.68
46.49
8058.11
96697.32
48.81
8461.01
101532.12
51.25
8884.06
106608.72
10/1/2019
10/1/2021
5759
Park Maintenance Supervisor
SPEA
37S
Hourly
42.17
7308.94
87707.28
44.28
7674.39
92092.68
46.49
8058.11
96697.32
48.81
8461.01
101532.12
51.25
8884.06
106608.72
10/1/2019
10/1/2021
5759
Project Specialist/ Sr. Accountant
SPEA
37S
Hourly
42.17
7308.94
87707.28
44.28
7674.39
92092.68
46.49
8058.11
96697.32
48.81
8461.01
101532.12
51.25
8884.06
106608.72
Page 216 of 271
CITYWIDE PUBLIC PAY SCHEDULE, EFFECTIVE OCTOBER 4, 2011
REVISION DATE - DECEMBER 6, 2022
SPEA
Supervisory and Professional Employees Association
EFFECTIVE
DATE
SALARY
REVISION
EFFECTIVE
DATE
AGREEMENT
NUMBER
JOB CLASS TITLE
GROUP BU
GRADE
PAY TYPE
HOURLY
MONTHLY
ANNUAL
10/1/2019
10/1/2021
5759
Street Maintenance Supervisor
SPEA
37S
Hourly
42.17
7308.94
87707.28
44.28
7674.39
92092.68
46.49
8058.11
96697.32
48.81
8461.01
101532.12
51.25
8884.06
106608.72
10/1/2019
10/1/2021
5759
Water/Wastewater Supervisor
SPEA
37S
Hourly
42.17
7308.94
87707.28
44.28
7674.39
92092.68
46.49
8058.11
96697.32
48.81
8461.01
101532.12
51.25
8884.06
106608.72
10/1/2019
10/1/2021
5759
Construction Coordinator
SPEA
38S
Hourly
43.05
7462.06
89544.72
45.20
7835.17
94022.04
47.46
8226.92
98723.04
49.84
8638.27
103659.24
52.33
9070.18
108842.16
10/1/2019
10/1/2021
5759
GIS Analyst
SPEA
38S
Hourly
43.05
7462.06
89544.72
45.20
7835.17
94022.04
47.46
8226.92
98723.04
49.84
8638.27
103659.24
52.33
9070.18
108842.16
10/1/2019
10/1/2021
5759
Program Coordinator
SPEA
38S
Hourly
43.05
7462.06
89544.72
45.20
7835.17
94022.04
47.46
8226.92
98723.04
49.84
8638.27
103659.24
52.33
9070.18
108842.16
10/1/2019
10/1/2021
5759
RSI Design Coordinator
SPEA
38S
Hourly
43.05
7462.06
89544.72
45.20
7835.17
94022.04
47.46
8226.92
98723.04
49.84
8638.27
103659.24
52.33
9070.18
108842.16
10/1/2019
10/1/2021
5759
Information Systems Developer
SPEA
39S
Hourly
43.96
7619.04
91428.48
46.15
7999.99
95999.88
48.46
8399.99
100799.88
50.88
8819.99
105839.88
53.43
9260.99
111131.88
11/3/2020
10/1/2021
NA
Media Supervisor
SPEA
40S
Hourly
43.96
7619.04
91428.48
46.15
7999.99
95999.88
48.46
8399.99
100799.88
50.88
8819.99
105839.88
53.43
9260.99
111131.88
10/1/2019
10/1/2021
5759
Accounting Supervisor
SPEA
40S
Hourly
44.88
7779.92
93359.04
47.13
8168.91
98026.92
49.48
8577.36
102928.32
51.96
9006.23
108074.76
54.56
9456.54
113478.48
10/1/2019
10/1/2021
5759
Economic Development Analyst
SPEA
40S
Hourly
44.88
7779.92
93359.04
47.13
8168.91
98026.92
49.48
8577.36
102928.32
51.96
9006.23
108074.76
54.56
9456.54
113478.48
10/1/2019
10/1/2021
5759
Police Records Supervisor
SPEA
40S
Hourly
44.88
7779.92
93359.04
47.13
8168.91
98026.92
49.48
8577.36
102928.32
51.96
9006.23
108074.76
54.56
9456.54
113478.48
Page 217 of 271
CITYWIDE PUBLIC PAY SCHEDULE, EFFECTIVE OCTOBER 4, 2011
REVISION DATE - DECEMBER 6, 2022
SPEA
Supervisory and Professional Employees Association
EFFECTIVE
DATE
SALARY
REVISION
EFFECTIVE
DATE
AGREEMENT
NUMBER
JOB CLASS TITLE
GROUP BU
GRADE
PAY TYPE
HOURLY
MONTHLY
ANNUAL
10/1/2019
10/1/2021
5759
Senior Administrative Analyst
SPEA
40S
Hourly
44.88
7779.92
93359.04
47.13
8168.91
98026.92
49.48
8577.36
102928.32
51.96
9006.23
108074.76
54.56
9456.54
113478.48
10/1/2019
10/1/2021
5759
Associate Engineer
SPEA
42S
Hourly
46.81
8113.85
97366.20
49.15
8519.54
102234.48
51.61
8945.52
107346.24
54.19
9392.80
112713.60
56.90
9862.43
118349.16
10/1/2019
10/1/2021
5759
Facilities Maintenance Supervisor
SPEA
42S
Hourly
46.81
8113.85
97366.20
49.15
8519.54
102234.48
51.61
8945.52
107346.24
54.19
9392.80
112713.60
56.90
9862.43
118349.16
10/1/2019
10/1/2021
5759
Plan Check Engineer
SPEA
42S
Hourly
46.81
8113.85
97366.20
49.15
8519.54
102234.48
51.61
8945.52
107346.24
54.19
9392.80
112713.60
56.90
9862.43
118349.16
10/1/2019
10/1/2021
5759
Purchasing Agent
SPEA
42S
Hourly
46.81
8113.85
97366.20
49.15
8519.54
102234.48
51.61
8945.52
107346.24
54.19
9392.80
112713.60
56.90
9862.43
118349.16
10/1/2019
10/1/2021
5759
RSI Supervisor
SPEA
42S
Hourly
46.81
8113.85
97366.20
49.15
8519.54
102234.48
51.61
8945.52
107346.24
54.19
9392.80
112713.60
56.90
9862.43
118349.16
10/1/2019
10/1/2021
5759
Information System Specialist
SPEA
43S
Hourly
47.81
8287.10
99445.20
50.20
8701.46
104417.52
52.71
9136.53
109638.36
55.35
9593.36
115120.32
58.11
10073.02
120876.24
10/1/2019
10/1/2021
5759
Senior Building Inspector
SPEA
44S
Hourly
48.83
8464.69
101576.28
51.28
8887.93
106655.16
53.84
9332.32
111987.84
56.53
9798.94
117587.28
59.36
10288.88
123466.56
10/1/2019
10/1/2021
5759
Assistant Fire Marshall
SPEA
45S
Hourly
49.88
8646.73
103760.76
52.38
9079.06
108948.72
55.00
9533.02
114396.24
57.75
10009.67
120116.04
60.64
10510.15
126121.80
10/1/2019
10/1/2021
5759
Emergency Management Coordinator
SPEA
45S
Hourly
49.88
8646.73
103760.76
52.38
9079.06
108948.72
55.00
9533.02
114396.24
57.75
10009.67
120116.04
60.64
10510.15
126121.80
10/1/2019
10/1/2021
5759
Principal Environmental Specialist
SPEA
45S
Hourly
49.88
8646.73
103760.76
52.38
9079.06
108948.72
55.00
9533.02
114396.24
57.75
10009.67
120116.04
60.64
10510.15
126121.80
Page 218 of 271
CITYWIDE PUBLIC PAY SCHEDULE, EFFECTIVE OCTOBER 4, 2011
REVISION DATE - DECEMBER 6, 2022
SPEA
Supervisory and Professional Employees Association
EFFECTIVE
DATE
SALARY
REVISION
EFFECTIVE
DATE
AGREEMENT
NUMBER
JOB CLASS TITLE
GROUP BU
GRADE
PAY TYPE
HOURLY
MONTHLY
ANNUAL
10/1/2019
10/1/2021
5759
Senior Engineer Associate
SPEA
46S
Hourly
50.96
8833.30
105999.60
53.51
9274.97
111299.64
56.18
9738.71
116864.52
58.99
10225.65
122707.80
61.94
10736.93
128843.16
10/1/2019
10/1/2021
5759
Technical Services Analyst
SPEA
47S
Hourly
52.06
9024.54
108294.48
54.67
9475.77
113709.24
57.40
9949.56
119394.72
60.27
10447.04
125364.48
63.28
10969.39
131632.68
10/1/2019
10/1/2021
5759
Fire Marshall
SPEA
49S
Hourly
54.35
9421.48
113057.76
57.07
9892.56
118710.72
59.93
10387.19
124646.28
62.92
10906.54
130878.48
66.07
11451.87
137422.44
10/1/2019
10/1/2021
5759
Principal Planner
SPEA
52S
Hourly
58.01
10054.88
120658.56
60.91
10557.63
126691.56
63.95
11085.51
133026.12
67.15
11639.78
139677.36
70.51
12221.77
146661.24
8/16/2022
8/16/2022
5356
Senior Planner
SPEA
Hourly
42.63
7389.16
88669.92
44.76
7758.62
93103.42
47.00
8146.55
97758.59
49.35
8553.88
102646.52
51.82
8981.57
107778.84
10/1/2019
10/1/2021
5759
Senior Plan Check Engineer
SPEA
52S
Hourly
58.01
10054.88
120658.56
60.91
10557.63
126691.56
63.95
11085.51
133026.12
67.15
11639.78
139677.36
70.51
12221.77
146661.24
10/1/2019
10/1/2021
5759
Environmental Safety Manager
SPEA
53S
Hourly
58.76
10185.73
122228.76
61.70
10695.02
128340.24
64.79
11229.77
134757.24
68.03
11791.26
141495.12
71.43
12380.82
148569.84
Page 219 of 271
CITYWIDE PUBLIC PAY SCHEDULE, EFFECTIVE OCTOBER 4, 2011
REVISION DATE - DECEMBER 6, 2022
M&C
Unrepresented: Executive, Mid -Management, Confidential Employee Salary Schedule
EFFECTIVE
DATE
SALARY
REVISION
EFFECTIVE
DATE
AGREEMENT
NUMBER
,JOB CLASS TITLE
GROUP BU
GRADE
PAY TYPE
HOURLY
MONTHLY
ANNUAL
11/3/2020
5232
Deputy City Manager At -Will
EXECUTIVE
60d
Salaried
68.20
11822.00
141864.00
92.87
16098.00
193176.00
6/4/2019
5154
Chief of Police
EXECUTIVE
60f
Salaried
101.66
17620.73
1211448.76
125.41
21737.72
260852.64
6/4/2019
5154
Fire Chief
EXECUTIVE
70f
Salaried
96.69
16760.14
201121.68
116.03
20112.17
241346.04
6/4/2019
5232
Chief Financial Officer
EXECUTIVE
64d
Salaried
77.39
13415.00
160980.00
103.37
17916.66
215000.00
11/3/2020
5232
Director of Human Resources
EXECUTIVE
64d
Salaried
77.39
13415.00
160980.00
92.87
16098.00
1 193176.00
11/3/2020
5232
Information Technology Services Director
EXECUTIVE
64d
Salaried
77.39
13415.00
160980.00
92.87
16098.00
193176.00
9/6/2022
5359
Director of Recreation, Parks, and Library
EXECUTIVE
64d
Salaried
77.39
13415.00
160980.00
92.87
16098.00
193176.00
9/6/2022
5359
Director of Community Development
EXECUTIVE
64d
Salaried
78.35
13581.00
162972.00
102.12
17700.00
212400.00
6/4/2019
5154
Director of Public Works
EXECUTIVE
64d
Salaried
77.39
13415.00
160980.00
92.87
16098.00
193176.00
6/4/2019
5154
Accounting Manager
MANAGEMENT
51m
Salaried
58.10
10070.98
120851.76
69.72
12085.18
145022.16
6/4/2019
5154
Assistant City Engineer
MANAGEMENT
56m
Salaried
60.70
10521.52
126258.24
72.84
12625.83
151509.96
6/4/2019
5154
Battalion Chief
MANAGEMENT
60f
Salaried
75.24
13041.06
156492.72
90.28
15649.27
187791.24
6/4/2019
5154
Building Safety Manager
MANAGEMENT
60f
Salaried
64.83
11236.58
134838.96
77.79
13483.89
161806.68
6/4/2019
5154
City Engineer At -Will
MANAGEMENT
60m
Salaried
68.91
11943.54
143322.48
82.69
14332.25
171987.00
6/4/2019
5154
Community Cable Program Manager
MANAGEMENT
51m
Salaried
58.10
10070.98
120851.76
69.72
12085.18
145022.16
11/3/2020
NA
Communications Manager At -Will
MANAGEMENT
51m
Salaried
58.10
1 10070.98
120851.76
69.72
12085.18
145022.16
6/4/2019
5154
Deputy City Clerk I
MANAGEMENT
27m
Salaried
35.43
6140.99
73691.88
42.27
7325.99
87911.88
6/7/2022
5344
Assistant City Clerk At -Will
MANAGEMENT
36m
Salaried
58.10
10070.98
120851.76
69.72
12085.18
145022.16
6/4/2019
5154
Deputy City Treasurer II
MANAGEMENT
30s
Salaried
44.05
7635.47
91625.64
52.86
9162.56
109950.72
4/19/2022
5326
Finance Manager At -Will
MANAGEMENT
55m
Salaried
59.38
10292.33
123507.96
78.55
13615.00
163380.00
6/4/2019
5154
General Services Manager
MANAGEMENT
53m
Salaried
59.04
10233.12
122797.44
70.84
12279.74
147356.88
6/4/2019
5154
Human Resources Manager At -Will
MANAGEMENT
51m
Salaried
58.10
10070.98
120851.76
69.72
12085.18
145022.16
6/4/2019
5154
Information Systems Manager At -Will
MANAGEMENT
54m
Salaried
62.04
10753.00
129036.00
74.44
12903.60
154843.20
6/4/2019
5154
Librarian II
MANAGEMENT
37m
Salaried
41.97
7274.57
87294.84
50.36
8729.48
104753.76
11/3/2020
1620
Library Services Manager
MANAGEMENT
50m
Salaried
56.85
9854.65
118255.80
68.22
11825.58
141906.96
6/4/2019
5154
Park Maintenance Superintendent
MANAGEMENT
48m
Salaried
54.45
9437.67
113252.04
65.34
11325.20
135902.40
6/4/2019
5154
Planning Manager
MANAGEMENT
56m
Salaried
64.83
11236.58
134838.96
77.79
13483.89
161806.68
6/4/2019
5154
Recreation Superintendent
MANAGEMENT
50m
Salaried
56.85
9854.65
118255.80
68.22
11825.58
141906.96
6/4/2019
5154
Revenue Manager
MANAGEMENT
51m
Salaried
58.10
10070.98
120851.76
69.72
12085.18
145022.16
11/3/2020
5232
Risk Manager At -Will
MANAGEMENT
52m
Salaried
58.10
10071.00
120852.00
69.72
12085.00
145020.00
6/4/2019
5154
Senior Librarian
MANAGEMENT
39m
Salaried
44.98
7796.33
93555.96
53.97
9355.60
112267.20
11/3/2020
5232
Treasury & Customer Service Manager
I MANAGEMENTI
141
Salaried
59.38
10292.00
1 123504.00
71.26
12351
1 148212.00
Page 220 of 271
CITYWIDE PUBLIC PAY SCHEDULE, EFFECTIVE OCTOBER 4, 2011
REVISION DATE - DECEMBER 6, 2022
M&C
Unrepresented: Executive, Mid -Management, Confidential Employee Salary Schedule
EFFECTIVE
DATE
SALARY
REVISION
EFFECTIVE
DATE
AGREEMENT
NUMBER
,JOB CLASS TITLE
GROUP BU
GRADE
PAY TYPE
HOURLY
MONTHLY
ANNUAL
6/4/2019
5154
Accountant
CONFIDENTIAL
31m
Salaried
38.16
6614.09
79369.08
45.79
7936.91
95242.92
6/4/2019
5154
Executive Assistant
CONFIDENTIAL
34m
Salaried
37.98
6582.92
78995.04
45.57
7899.51
94794.12
6/4/2019
5154
Human Resources Analyst
CONFIDENTIAL
34m
Salaried
40.56
7030.31
84363.72
48.67
8436.37
101236.44
6/4/2019
NA
Human Resources Technician
CONFIDENTIAL
18m
Salaried
29.58
5127.76
61533.12
35.50
6153.32
73839.84
6/4/2019
5154
Management Analyst
CONFIDENTIAL
35m
Salaried
41.40
7176.04
86112.48
49.68
8611.25
103335.00
6/4/2019
1 5154
Payroll Accountant
CONFIDENTIAL
31m
Salaried
38.16
6614.09
79369.08
45.79
7936.91
95242.92
6/4/2019
5154
Principal Civil Engineer
CONFIDENTIAL
51m
Salaried
58.10
10070.98
120851.76
69.72
12085.18
145022.16
6/4/2019
5154
Senior Civil Engineer At -Will
CONFIDENTIAL
48m
Salaried
54.45
9437.67
113252.04
65.34
11325.20
135902.40
6/4/2019
5154
Senior Executive Assistant At -Will
CONFIDENTIAL
35m
Salaried
41.40
7176.04
86112.48
49.68
8611.25
103335.00
6/4/2019
5154
Senior Human Resources Analyst
CONFIDENTIAL
39m
Salaried
44.98
7796.33
93555.96
53.97
9355.60
112267.20
6/4/2019
5154
Senior Management Analyst
CONFIDENTIAL
39m
Salaried
44.98
7796.33
93555.96
53.97
1 9355.60
112267.20
Page 221 of 271
CITYWIDE PUBLIC PAY SCHEDULE, EFFECTIVE OCTOBER 4, 2011
REVISION DATE - DECEMBER 6, 2022
Contracts
Elected Officials
EFFECTIVE
DATE
SALARY
REVISION
EFFECTIVE
DATE
AGREEMENT
NUMBER
JOB CLASS TITLE
GROUP BU
GRADE
PAY TYPE
HOURLY
MONTHLY
ANNUAL
CONTRACTS
7/1/2022
7/1/2022
5720
City Manager
CONTRACT
227
1 Salaried
129.81
22500.00
270000.00
ELECTED OFFICIALS
3/7/2006
Ordinance
1392
Council Member
ELECTED
290
Stipend
900.00
6/4/2019
5154
City Clerk
ELECTED
209
Stipend
2375.00
6/5/2019
5154
City Treasurer
ELECTED
236
Stipend
2375.00
Page 222 of 271
CITYWIDE PUBLIC PAY SCHEDULE, EFFECTIVE OCTOBER 4, 2011
REVISION DATE - DECEMBER 6, 2022
Part -Time Hourly Pay Schedule
EFFECTIVE
DATE
SALARY
REVISION
EFFECTIVE
DATE
AGREEMENT
NUMBER
JOB CLASS TITLE
GROUP BU
GRADE
PAY TYPE
HOURLY
MONTHLY
ANNUAL
12/14/2020
5243
Administrative Intern PT
TEMPORARY
28pt
Hourly
5.00
2600.00
342-0 0
15.75
2730.00
32760.00
16.54
2866.93
34403.20
17.36
3009.07
36108.80
18.23
3159.87
37918.40
19.14
3317.60
39811.20
12/14/2020
5243
Library Assistant PT
TEMPORARY
20h
Hourly
21.37
3704.13
44449.60
22.44
3889.60
46675.20
23.56
4083.73
49004.80
24.74
4288.27
51459.20
25.98
4503.20
54038.40
12/14/2020
5243
Library Clerk PT
TEMPORARY
7h
Hourly
15.50
2686.67
32240.00
16.28
2821.87
33862.40
17.09
2962.27
35547.20
17.95
3111.33
37336.00
18.84
3265.60
39187.20
12/14/2020
5243
Lifeguard PT
TEMPORARY
680
Hourly
00
2600.00
342GO nn
15.75
2730.00
32760.00
16.54
2866.93
34403.20
17.36
3009.07
36108.80
18.23
3159.87
37918.40
19.14
3317.60
39811.20
5/17/2022
12/6/2022
5331
Lifeguard Trainee
TEMPORARY
Hourly
15.50
2686.67
32240.04
11/3/2020
NA
Park Maintenance Worker I - PT
TEMPORARY
15H
Hourly
24.82
4302.33
51627.96
26.06
4517.45
54209.40
27.37
4743.32
56919.84
28.73
3979.73
47756.80
30.17
5229.52
62754.24
12/14/2020
5243
Police Cadet PT
TEMPORARY
05c
Hourly
16.27
2820.13
33841.60
17.08
2960.53
35526.40
17.94
3109.60
37315.20
18.83
3263.87
39166.40
19.78
3428.53
41142.40
20.77
3600.13
43201.60
2/21/2017
5025
Police Officer Trainee
TEMPORARY
NA
Hourly
29.06
5038.42
60444.80
30.52
5290.35
63481.60
32.04
5554.86
66643.20
33.64
5832.61
69971.20
35.33
6124.22
73486.40
12/14/2020
11/2/2021
5243
Recreation Assistant PT
TEMPORARY
2 t
Hourly
15 44
267."
3211520
16.21
2809.73
33716.80
17.02
2950.13
35401.60
17.87
3097.47
37169.60
12/14/2020
5243
Recreation Leader PT
TEMPORARY
11 pt
Hourly
4-5:09
260000
3�n nn
15.75
2730.00
32760.00
16.54
2866.93
34403.20
17.36
3009.07
36108.80
18.23
3159.87
37918.40
19.14
3317.60
39811.20
12/14/2020
5243
Senior Recreation Leader PT
TEMPORARY
21 pt
Hourly
16.00
2773.33
33280.00
16.80
2912.00
34944.00
17.64
3057.60
36691.20
18.52
3210.13
38521.60
19.45
3371.33
40456.00
20.42
3539.47
42473.60
12/14/2020
5243
Recreation Specialist PT
TEMPORARY
31 pt
Hourly
18.29
3170.27
38043.20
19.20
3328.00
39936.00
20.16
3494.40
41932.80
21.17
3669.47
44033.60
22.23
3853.20
46238.40
23.34
4045.60
48547.20
Page 223 of 271
CITYWIDE PUBLIC PAY SCHEDULE, EFFECTIVE OCTOBER 4, 2011
REVISION DATE - DECEMBER 6, 2022
Part -Time Hourly Pay Schedule
EFFECTIVE
DATE
SALARY
REVISION
EFFECTIVE
DATE
AGREEMENT
NUMBER
JOB CLASS TITLE
GROUP BU
GRADE
PAY TYPE
HOURLY
MONTHLY
ANNUAL
12/14/2020
5243
Senior Lifeguard PT
TEMPORARY
681
Hourly
18.00
3120
37440.00
18.90
3276.00
39312.00
19.85
3440.67
41288.00
20.84
3612.27
43347.20
21.88
3792.53
45510.40
22.97
3981.47
47777.60
12/14/2020
5243
Senior Video Technician/Media
Specialist PT
TEMPORARY
31 pt
Hourly
17.25
2990.00
35880.00
18.11
3139.07
37668.80
19.02
3296.80
39561.60
19.97
3461.47
41537.60
20.97
3634.80
43617.60
22.02
3816.80
45801.60
12/14/2020
5243
Senior Video Technician II PT
TEMPORARY
35pt
Hourly
22.25
3856.67
46280.00
23.36
4049.07
48588.80
24.53
4251.87
51022.40
25.76
4465.07
53580.80
27.05
4688.67
56264.00
28.40
4922.67
59072.00
12/14/2020
11/2/2021
5243
Video Technician II/Media Assistant PT
TEMPORARY
12pt
Hourly
44
26,r 76.2r. 7
"'��'^
16.21
2809.73
33716.80
17.02
2950.13
35401.60
17.87
3097.47
37169.60
18.76
3251.73
39020.80
19.69
3412.93
40955.20
12/14/2020
5243
Shuttle Driver PT
TEMPORARY
38pt
Hourly
17.25
2990.00
35880.00
18.11
3139.07
37668.80
19.02
3296.80
39561.60
19.97
3461.47
41537.60
20.97
3634.80
43617.60
22.02
3816.80
45801.60
12/14/2020
5243
Swim Instructor PT
TEMPORARY
682
Hourly
16.50
2860.00
34320.00
17.33
3003.87
36046.40
18.19
3152.93
37835.20
19.10
3310.67
39728.00
20.06
3477.07
41724.80
21.06
3650.40
43804.80
6/15/2021
5270
Special Projects Administrator PT
TEMPORARY
40pt
Hourly
25.00
4333.33
52000.00
125.00
21666.67
260000.00
3/16/2021
5254
Police Services Officer II PT
TEMPORARY
26ps
Hourly
28.37
4917.47
59009.60
34.48
5976.53
71718.40
3/2/2021
5252
Public Safety Officer II PT
TEMPORARY
26ps
Hourly
27.81
4820.40
57844.80
33.80
5858.67
70304.00
3/2/2021
5252
Fire Marshal PT
TEMPORARY
49S
Hourly
52.24
9054.93
108659.20
63.50
11006.67
132080.00
3/2/2021
5252
Battalion Chief PT
TEMPORARY
75.24
13041.60
156499.20
__§�ourly
90.28
15648.53
187782.40
Page 224 of 271
City of El Segundo
List of Revisions to the City Wide Salary Schedule
10/04/2011 - 12/06/2022
Revision Dates
Group
% of Revision
Revision
Council Adoption Date
12/6/2022
Unrepresented
-
Lifeguard Trainee
12/6/2022
10/4/2022
MC
_
Information Systems
10/4/2022
Manager (At -Will)
Fire Prevention
10/4/2022
CEA
_
Specialist II
10/4/2022
10/1 /2022
PMA
3.00
1/16/2020
10/1/2022
CEA
2.00
3/20/2019
Director of Community
Development, Director of
9/6/2022
MC
_
Recreation, Parks, and
9/6/2022
Library
Associate Planner,
8/16/2022
SPEA/CEA
_
Senior Planner
8/16/2022
7/1/2022
MC
-
City Manager
7/1/2022
Assistant City Clerk (At-
6/7/2022
MC
Will)
6/7/2022
Communications
5/17/2022
MC
_
Manager (At -Will)
5/17/2022
5/17/2022
Unrepresented
-
Lifeguard Trainee
5/17/2022
Finance Manager (At-
4/19/2022
MC
-
Will)
4/19/2022
1/18/2022
MC
-
Chief Financial Officer
1/18/2022
10/19/2021
MC
6.00
City Manager
10/19/2021
10/1/2021
PMA
3.00
1/16/2020
10/1/2021
CEA
2.00
3/20/2019
10/1/2021
PSSEA
2.00
10/1/2018
10/1/2021
SPEA
2.00
10/1/2018
Human Resources
5/18/2021
MC
-
Manager (At -Will)
5/18/2021
Development Services
5/4/2021
MC
_
Director
5/4/2021
Reclassification of HR
4/20/2021
MC
-
Assistant to HR
4/20/2021
Technician
12/15/2020
Unrepresented
Part-time salary
12/15/2020
12/14/2020
Unrepresented
-
Administrative Intern
12/14/2020
Risk Manager (At -Will),
Library Services
Manager, Deputy City
Manager (At -Will), HR
Director, Community
11/20/2020
MC
_
Services Director,
11/20/2020
Development Services
Director, IT Services
Director, Treasury and
Customer Service
Manager, Chief Financial
Officer
Communications and
11/3/2020
MC
-
Legislative Affairs
11/3/2020
Manager
10/1/2020
PMA
3.00
1/16/2020
Page 225 of 271
City of El Segundo
List of Revisions to the City Wide Salary Schedule
10/1/2020
CEA
3/20/2019
10/1/2020
FFA
2.50
10/1/2018
10/1/2020
POA
2.00
10/1/2018
10/1/2020
PSSEA
2.00
10/1/2018
10/1/2020
SPEA
2.00
10/1/2018
10/1/2019
FFA
2.50
10/1/2018
10/1/2019
POA
2.00
10/1/2018
6/4/2019
MC
-
6/4/2019
6/5/2018
Unrepresented
-
New PT Lifeguard and
Senior Lifeguard
6/5/2018
1/6/2018
SPEA
-
Accounting Supervisor
1/6/2018
1/6/2018
SPEA
-
Assistant Fire Marshal
1/6/2018
6/20/2017
MC
-
Director of Information
Systems (At -will)
6/20/2017
5/13/2017
CEA
-
Records Technician
9/20/2016
5/13/2017
CEA
-
Crime Scene Investigator
5/13/2017
4/18/2017
MC
-
Accountant
4/18/2017
4/15/2017
PSSEA
-
Police Assistant 1
4/15/2017
3/4/2017
Unrepresented
-
Police Officer Trainee
2/21/2017
3/4/2017
POA
-
Police Sergeant
3/4/2017
10/1/2016
FFA
3.00
10/1/2014
10/1/2016
FFA
-
Fire Paramedic,
Firefighter
10/1/2016
3/15/2016
Elected
-
City Treasurer
3/15/2016
12/26/2015
MC
-
Accounting Manager
12/26/2015
12/26/2015
MC
-
Executives
12/26/2015
12/26/2015
MC
-
Planning Manager
12/26/2015
11/28/2015
FFA
2.00
10/1/2014
9/21/2013
CEA
-
COLA
9/21/2013
10/1/2012
PMA
-
COLA
9/27/2011
10/1/2012
PSSEA
-
COLA
10/1/2011
10/1/2011
POA
-
COLA
10/3/2011
Page 226 of 271
RESOLUTION NO.
A RESOLUTION ESTABLISHING BASIC SALARY RANGES FOR
VARIOUS JOB CLASSIFICATIONS
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council approves the following basic salary ranges:
Classification
Lifeguard Trainee (Part-time)
Communications Manager (At -Will)
Salary Range
$15.50 Hourly
$10,070.98 - $12,085.18 Monthly
SECTION 2: Authority. The City Manager or his designee is authorized to take any steps
necessary in order to effectuate this Resolution.
SECTION 3: Construction. This Resolution must be broadly construed in order to achieve
the purposes stated in this Resolution. It is the City Council's intent that the provisions of
this Resolution be interpreted or implemented by the City and others in a manner that
facilitates the purposes set forth in this Resolution.
SECTION 4: Severability. If any part of this Resolution or its application is deemed invalid
by a court of competent jurisdiction, the City Council intends that such invalidity will not
affect the effectiveness of the remaining provisions or applications and, to this end, the
provisions of this Resolution are severable.
SECTION 5: The City Clerk is directed to certify the adoption of this Resolution; record
this Resolution in the book of the City's original resolutions and make a minute of this
adoption of the Resolution in the City Council's records and the minutes of this meeting.
SECTION 6: This Resolution is effective December 6, 2022 and will remain effective
unless repealed or superseded.
PASSED AND ADOPTED this 6t" day of December, 2022.
Drew Boyles,
Mayor
Page 227 of 271
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
Is] IVice] 00�40till►1�Z��
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved and
signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said
Council held on the day of , 2022, and the same was so passed and adopted
by the following vote:
AYES-
NOES -
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
Mark D. Hensley, City Attorney
Page 228 of 271
,,, M City Council Agenda Statement
E L S E G U N D O Meeting Date: December 6, 2022
Agenda Heading: Staff Presentations
Item Number: D.11
TITLE:
Fiscal Year 2022-23 First Quarter Financial Review
RECOMMENDATION:
1. Receive and file FY 2022-23 first quarter financial review.
2. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
No fiscal impact
BACKGROUND:
Staff has reviewed all revenues and expenditures for the first quarter of FY 2022-23,
with an emphasis on the General Fund, to determine if all sources and uses are on
target with the originally adopted budget. As we review the first quarter results, the City
General Fund revenues have returned to pre-COVID-19 Pandemic revenues, with the
exception of Transient Occupancy Tax (TOT) which continues to improve but still lags
the pre -Pandemic receipts.
Overall, the City of El Segundo has been experiencing steady economic growth coming
out of the Pandemic economic shutdown. In addition to the challenges associated with
the Pandemic, there are financial challenges related to funding infrastructure needs
throughout the City, high inflation, and a potential looming recession.
Overall, the economy is showing signs of steady growth locally, as well as statewide.
While we are projecting moderate growth in many City revenues, the concentration of
revenues coming from the business and industry sector creates a higher level of
volatility in our core tax revenues that can be challenging to forecast. These core
revenues will be closely observed during the next quarter and staff will be able to better
estimate the performance of the budget during mid -year review scheduled for February
2023.
Page 229 of 271
1st Quarter FY 2022-23 Financial Review
December 6, 2022
Page 2 of 2
DISCUSSION:
Please refer to the attached document, Finance Department Memorandum on FY 2022-
23 First Quarter Financial Review, for an in-depth discussion on the first quarter
financials.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 5: Champion Economic Development and Fiscal Sustainability
Objective 5B: El Segundo approaches its work in a financially strategic and responsible
way.
PREPARED BY:
Joseph Lillio, Chief Financial Officer
REVIEWED BY:
Joseph Lillio, Chief Financial Officer
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. Staff Report FY 2022-23 1st Quarter Financial Review final
Page 230 of 271
(A [*Y OF
ELSEGUNDO
Finance Department
Memorandum
350 Main Street El Segundo, CA 90245
Phone 310-524-2300 1 ww.elsegundo.org
To: Honorable Mayor Boyles and Members of City Council
From: Joseph Lillio, Chief Financial Officer
Date: December 6, 2022
Subject: Fiscal Year (FY) 2022-23 First Quarter Financial Review
BACKGROUND:
Staff has reviewed all revenues and expenditures for the first quarter of FY 2022-23,
with an emphasis on the General Fund, to determine if all sources and uses are on
target with the originally adopted budget. As we review the first quarter results, the City
continues to experience a recovery of General Fund revenues from the lows during the
Pandemic and a return to pre-COVID revenues. The City has been experiencing steady
economic growth coming out of the COVID-19 economic shutdown. However, financial
challenges remain related to funding infrastructure needs throughout the City, decades
high inflation, and a potential looming recession.
Overall, the economy is showing signs of steady growth locally. The State of California
originally adopted a FY 2022-23 Budget with a $97.5 billion surplus. This forecast is
now being revised to a potential $31 billion surplus for FY 2022-23 and a $25 billion
deficit for FY 2023-24 by the State's Legislative Analyst's Office. While we are
projecting moderate growth in many City revenues, the concentration of revenues
coming from the business and industry sector creates a higher level of volatility in our
core tax revenues that can be challenging to forecast. These core revenues will be
closely observed during the next quarter and staff will be able to better estimate the
performance to budget at the mid -year review scheduled for February 2023.
DISCUSSION:
FY 2022-23 General Fund Revenue First Quarter Actuals
The following table displays the FY 2022-2023 General Fund budgeted revenue
estimate ($81,750,522). FY 2022-23 first quarter revenue actuals reflect an approximate
$1.6 million, a 21% increase from the actual revenues received in first quarter FY 2021-
22, indicating continued consistency in reaching revenue targets.
Page 231 of 271
1st Q Financial Review FY 2022-23
December 6, 2022
Page 2 of 10
Many of the large General Fund revenues are cyclical rather than recurring monthly
revenue sources. As a result, the first quarter (July 1 — September 30) tends to be the
lowest three-month period for General Fund revenues received. This makes the first
quarter financial review somewhat less significant as a gauge to measure if the actual
revenues are trending in line with the budget. As previously described, in general, the
City's General Fund revenues are slightly improved or comparable to the same three-
month period last year.
General Fund (GF) Revenues 1st Quarter
ePrior
Year
budget book 22-23, pgs. 13-1
2023
EBu It
Actual
hrough
Budget
Actual
Through
Received
1
Sales & Use Tax
$12,950,000
$1,157,143
9%
$950,350
2
�Licens�
$11,935,200
$131W
_
0%
$69,803
3
Transient Occupancy Tax
$11,040,000
$1,285,981
12%
($24,899)
4
0 perty Ta
$10,145,8
0%
$1,037,042
5
Chevron Tax Reso Agreement
$7,578,805
$0
0%
$0
6
Utility User Tax (UUT)
7,269,908
$1,467,693
20%
$1,083,454
7
Charges for Services
$4,797,150
$1,347,585
28%
$1,192,529
8
Transfers I
$3,052,390
$2,146,733
70%
$2,011,733
9
Franchise Tax
$3,300,000
$51,645
2%
$7,697
10
Other Revenues
2,163,683
$482,674
22%
$432,589
11
Intergovernmental
$2,231,761
$27,629
1 %
$37,861
12
�& Permits=
$2,100,
$931,
44%
$580,019
13
Interest & Rental Income
$2,874,000
$114,645
4%
$55,542
14
Fines & Forfeitures
$311,766
$127,059
41%
$120,705
Total
General Fund Revenues
$81,750,523
$9,154,017
11%
1 $7,554,425
The following revenue analysis of each General Fund revenue category provides further
insight on revenue trends and receipts.
1. Sales & Use Tax
First quarter Sales Tax revenue appears to be trending with the adopted budget.
Staff meets quarterly with the City's Sales Tax consultant, HdL, to review sales tax
activity within the City, trends, and review of the Sales Tax projections for the fiscal
year. We receive payments from the State approximately two months in arrears
from when the revenue was generated.
Page 232 of 271
1st Q Financial Review FY 2022-23
December 6, 2022
Page 3 of 10
2. Business License Tax (BLT)
BLT is assessed each December and collected by the City December 1 — January
31 each year. The BLT will be reviewed during the third quarter financial review
which will include revenue from the month of January.
3. Transient Occupancy Tax (TOT)
This revenue source is driven by two factors: hotel occupancy rates and room rates.
Hotel occupancy rates continue to rise post -economic shutdown (COVID) and in the
first quarter of the fiscal year, are trending an approximate average of 8.5% higher
than rates at this time last year (July -September 2021). The actual hotel room rates
have also remained lower than pre COVID-19 rates. Historically, the second fiscal
year quarter has had comparable occupancy rates to those in the Spring and late
summer, and this data will be provided at the next quarter financial review.
4. Property Tax
Property Tax payments are received by the City in December and January, and in
April and May of each year. Staff will continue to monitor the progress of property
tax payments as the actual payments are received by the City.
5. Chevron Tax Resolution Agreement (TRA)
The Chevron TRA is remitted to the City each year and is due by March 31 st. There
is an established annual tax floor for Chevron that is increased each year by the
applicable Consumer Price Index (CPI). This revenue source will be evaluated
during the third quarter financial review.
6. Utility User Tax (UUT)
Gas, Water, Electric, Cogen, Telephone combined: The City has received 20% of
the total budgeted UUT during the first quarter of FY 2022-23. This revenue is
tracking in line with the anticipated budget at this time. While there are challenges
in projecting revenue associated with UUT, staff continues to closely monitor this
category and provide an update during mid -year review. With commodity prices
continuing to rise, this will directly impact the price of utilities by resulting in higher
utility bills, which in turn will lead to higher UUT collected by the City.
7. Charaes for Services
This revenue source includes Zoning and Planning fees, Plan Check fees, Plan
Retention fees, Energy Plan Check fees, Planning Service fees, Paramedic
Transport, and Recreation and Cultural Arts programming. The combined first
quarter revenue was $1,347,585, or 28% of budget received, which is
approximately 3% higher than this revenue source's percentage at this time last
year. At this time, Charges for Services is projected to be in line with budget. Staff
Page 233 of 271
1st Q Financial Review FY 2022-23
December 6, 2022
Page 4 of 10
will continue to monitor and report any changes due to the economic conditions.
8. Transfers -in
The Transfers -in total budget of $3,052,390 is from three sources: $1,020,657
transferred over from the Pension Trust to pay for the CalPERS unfunded actuarial
liability (UAL) and to balance the FY 2022-23 Budget; $1,986,733 in American
Rescue Act Funds (ARPA); and $45,000 as a transfer -in from the Traffic Safety
Fund. The transfer -in from the Pension Trust will be evaluated at mid -year to
determine if it is still necessary to balance the budget. The abovementioned ARPA
funds and an additional appropriation approved by City Council in the amount of
$160,000 transfer for the Wiseburn Aquatic Center heater repair project have been
recorded in the first quarter FY 2022-2023. The total General Fund revenues
performance through the first six months of FY 2022-23, will determine if the OPEB
Trust is utilized, and for how much.
9. Franchise Tax
This revenue source is impacted by the price of commodities such as natural gas,
its consumption demand, the price of electricity, and its demand. The annual
payments from Southern California Edison and The Gas Co. are received in April of
each year. The Gas Co. payment is calculated using the average price of natural
gas for the prior calendar year. The $51,645 in Franchise Tax for the first quarter
Fiscal Year 2022-2023 reflects the cable television franchise tax.
10. Other Revenue
This revenue source includes developer contributions, internal administrative
charges to other funds, Fire Strike Team reimbursements, SB90 State mandated
reimbursements, and other miscellaneous revenues. Revenues in this category are
anticipated to be aligned with the projected budget.
11. Intergovernmental Revenue
This revenue source reflects a reimbursement from ESUSD for school librarians for
the quarter. Future reports on revenue tracking through the fiscal year will include
VLF revenue. VLF revenue was part of the State's reorganization of VLF and
Property Tax revenues to municipalities in the late 1990s, also referred to as triple
flip, which tied VLF to Property Tax valuations. In 2004, the CA State Legislature
permanently reduced the VLF tax rate and eliminated State General Fund backfill to
cities and counties. Instead, cities and counties now receive additional transfers of
Property Tax revenues in lieu of VLF. The VLF payments are received in
December, January, April, and May of each year.
12. Licenses and Permits
This revenue source includes animal licensing, various building permits, and street
permits. The City recorded revenues of $931,572, or 44% of budget received. This
Page 234 of 271
1st Q Financial Review FY 2022-23
December 6, 2022
Page 5 of 10
revenue stream is trending higher due to increased revenues in building permits,
electrical permits, and mechanical permits. This revenue usually ticks further
upward in the spring and summer. If this trend occurs, the revenues will more than
likely exceed the adopted budget. Staff will continue to closely monitor this category
and provide an update during mid -year review.
13. Interest Earnings & Rental Income
Interest rates for U.S. Treasuries, Federal Agencies, municipal bonds, and CDs
impact interest earnings in the first quarter of FY 2022-23. The budgeted source
also includes the Topgolf lease and rental -related revenue, which will be reflected in
upcoming quarters. The City Treasurer is closely monitoring investment
opportunities that fall in compliance with the City's investment policy.
14. Fines & Forfeitures
This revenue source includes parking citations, fines for towed vehicles, and other
miscellaneous fines. The revenues received through the first quarter, about
$127,059 or 40% received, are trending over budget, with a large percentage of
revenue due to city code fines.
FY 2022-2023 General Fund Appropriations
Adopted General Fund Appropriations for FY 2022-23 are $85,941,128. The first
quarter total expenditures reflect that $16,373,516, or 19% of appropriations have been
spent. The table below illustrates the adopted budget to first quarter expenditures as a
percent of total actuals by department. The prior period expenditures from July 1 —
September 30, 2021, are listed in the table as reference.
Page 235 of 271
1st Q Financial Review FY 2022-23
December 6, 2022
Page 6 of 10
General Fund (GF) Expenditures 1st Quarter
EL
1
Expenditure
0
Police
FY 2022-IF
et
$207378,246
Actual
913"Ji.
1
5,378,218
% of V
BudgetBu
Expensed
6 M
26%
Prior Year
Actual
. , ,
3,768,697
2
Transfers Out
13,985,120
-1
0%
10,623,408
3
Fire
1375647268
3,415,196
25%
3,1647068
4
Community Services
87685,569
27201,672
25%
170197308
5
Public Works
77154,856
1,396,993
20%
1,577,734
6
Non -departmental
67128,801
1,321,100
22%
1,389,261
7
Development Services
3,828,987
568,823
15%
476,438
8
Information Technology
3,741,130
5867771
I 16%
567,003
9
City Manager
I 27850,000
4877428
17%
440,136
10
Finance
2,576,681
550,896
21 %
449,523
11
Human Resources
17492,491
312,787
21 %
145,898
12
City Attorney
770,450
29,685
4%
9,953
13
City Clerk
568,511
83,417
15%
I 95,070
14
City Council
I 216,018
40,527
19%
67,736
15
FEMA (COVID) Exp.
0
-
0%
10,099
16
Civil Unrest May 2020
0
-
0%
89
Total General Fund
Expenditures
$857941,128
$16,3737516
19%
$23,804,420
As noted in the table above, most of the City Departments/Operations are trending
below or near the adopted appropriations. The following discussion provides further
analysis of the budgetary trend within each Department listed in the table above.
1. Police: Trending slightly above adopted Department budget, mainly due to higher
administration expenditures, as well as overtime.
2. Transfers Out: Transfers Out represent transfer out to the CIP Fund, as well as
the remaining amount earmarked for the Pension Obligation Bonds (POBs)
payment due on December 31 and June 30. The second quarter FY 2022-23 will
show more expenditure activity in this source.
3. Fire: Trending with the adopted Department budget.
Page 236 of 271
1st Q Financial Review FY 2022-23
December 6, 2022
Page 7 of 10
4. Community Services: Trending with the adopted Department budget, and reflect
personnel expenses related to programming and facilities that continue to fully
reopen post -economic shutdown (COVID).
5. Public Works: Salaries, benefits, and overtime are trending below budget due to
position vacancies in some divisions.
6. Non -departmental: Trending with the adopted Department budget. The Non -
departmental budget includes retiree medical premiums, accrued vacation/sick
payouts for employees retiring or leaving the City, unemployment compensation
claims, and other miscellaneous items.
7. Development Services: Salaries, benefits, and overtime are trending below
budget due to position vacancies in some divisions.
8. Information Technology: Salaries, benefits, and overtime are trending below
budget due to position vacancies.
9. City Manager: Operating expenses are trending below budget, reflecting an
overall trend below budget for the City Manager's office, particularly in
professional services and meetings and travel.
10. Finance & Treasury: Operating expenses are trending below budget due to
position vacancies in the first quarter.
11. Human Resources: Operating expenses are trending below budget due to a
position vacancy in the first quarter.
12. City Attorney: Due to the City not being billed until mid -October for attorney
services provided in July, August, and September, the actuals are reflective of
little expenditure activity. This will be reconciled with the mid -year report
13. City Clerk: Salaries, benefits, and overtime are trending below budget due to a
position vacancy. Operating expenses are also trending below budget.
14. City Council: Council's budget is trending below the adopted budget primarily due
to little activity in dues and subscriptions, as well as meetings and travel. This is
a timing issue of when these services are utilized and when annual subscriptions
become due.
15. FEMA (COVID) Expenditures: This expenditure source is displayed only for
comparison from FY 2021-22. The City is not currently incurring COVID
Page 237 of 271
1st Q Financial Review FY 2022-23
December 6, 2022
Page 8 of 10
expenses. Previously, these costs were tracked separately to claim
reimbursement from FEMA for the COVID related activities, which the City
continues to manage.
16. Civil Unrest May 2020: This expenditure source is displayed only for comparison
from FY 2021-22, for a single -one-time expense.
DEBT SERVICE FUND
The Debt Service fund records the City's lease payments for the Douglas Street Gap
Closure capital improvement project. In September 2005, the City entered into a facility
lease agreement with California Infrastructure and Economic Development Bank
(CIEDB) whereby CIEDB issued $10,000,000 in bonds to finance the Douglas Street
Gap Closure Project. The City makes semi-annual lease payments over a 30-year
period from Traffic Mitigation Fees which began in February 2006. The General Fund
does not fund the debt service. The interest rate on the bonds is 2.87% per annum.
Payments on the lease obligation are due February 1 (interest only) and August 1
(principal and interest) of each year.
Debt Service Fund Revenues Expenses
FY 2022-23 Adopted Budget
$360,000
$545,000
FY 2022-23 Actuals (1st Q)
$29,104
$446,347
ENTERPRISE FUNDS
The City of El Segundo purchases all potable and recycled water from West Basin
Municipal Water District. In addition to purchasing water, the City also operates and
maintains water reservoirs, pipelines, and equipment. Water revenues are trending
slightly lower than the adopted budget. Water expenses only reflect two months of bills
from West Basin WD for the purchase of potable and recycled water.
Water Fund Revenues Expenses
FY 2022-23 Adopted Budget
$36,700,000
$31,359,005
FY 2022-23 Actuals (1st Q)
$5,645,435
$5,260,068
Wastewater Fund revenues are trending with slightly lower than the adopted revenues.
The expenses are trending below budget.
Page 238 of 271
1st Q Financial Review FY 2022-23
December 6, 2022
Page 9of10
Wastewater Fund
Revenues
Expenses
FY 2022-23 Adopted Budget
$5,344,000
$6,500,017
FY 2022-23 Actuals (1st Q)
$772,619
$660,392
INTERNAL SERVICE FUNDS
General Liability Fund revenues are transferred in from operating departments and
programs throughout the City. The City receives revenue from recovery of claims paid.
The City participates in the following insurance risk pool programs: auto physical
damage program, crime, cyber, earth movement and flood, general liability, property
and equipment breakdown program, and terrorism. The revenues are expected to trend
with the approved revenue budget, in large part due to the addition of a dedicated Risk
Manager. Expenses are primarily the annual insurance premiums paid and claims paid.
The annual premiums are paid each July ($1.4M for FY 2022-23), and claims are paid
as they occur. Expenses are trending with the adopted budget.
General Liability Fund Revenues Expenses
FY 2022-23 Adopted Budget
$3,030,000
$3,572,125
FY 2022-23 Actuals (1st Q)
$814,610
$1,727,363
Workers' Compensation Fund revenues and expenses are in trend with the adopted
budget. Expenses are primarily the annual insurance premium paid and claims paid.
The annual premium is paid each July ($1 M for FY 2022-23), and claims are paid as
they occur.
Workers' Compensation Fund
Revenues
Expenses
FY 2022-23 Adopted Budget
$3,125,374
$3,263,365
FY 2022-23 Actuals (1st Q)
$736,277
$1,332,711
SENIOR HOUSING FUND
In 1986, the City constructed a 97-unit senior housing project, Park Vista. The City
continues to own and maintain Park Vista. The property is overseen by the Senior
Citizen Housing Corporation Board and managed by a third -party property management
firm, The Cadman Group. Expenses incurred year-to-date are related to administrative
activity.
Page 239 of 271
1st Q Financial Review FY 2022-23
December 6, 2022
Page 10 of 10
Senior Housing Fund Revenues Expenses
FY 2022-23 Adopted Budget
$10,000
$75,313
FY 2022-23 Actuals (1st Q)
$0
$592
OTHER FUNDS
The Adopted FY 2022-2023 Citywide Budget also includes several other Special
Revenue Funds and Proprietary Funds not included in this first quarter financial update.
These funds will be included in the City's official FY 2022-2023 Mid -year Financial
Report which will be presented to City Council in February 2023.
CONCLUSION:
Regarding revenue, the first three months of the fiscal year are historically less active or
robust quarter than those in later quarters. Revenue that is cyclical and tied to specific
timeframe (i.e.: business license tax, property, and franchise tax) will be reflected in
upcoming months.
Many departmental expenses that are currently earmarked for contractual services or
projects will be reflected as those expenses are realized in coming months.
While the City was able to make the necessary adjustments to ensure that the General
Fund and other major Funds resulted in an adopted balanced budget, considerable
financial difficulties remain as inflation rises and has hit levels not seen since the early
1980s, the cost of providing services rise, unfunded infrastructure projects that need to
be addressed, and a possible looming recession that would have a negative impact on
the economy. Expenditures on employee retirement benefits will continue to rise as
CalPERS continues to phase in a lower discount rate and lower their investment risk
tolerance for the CalPERS portfolio. In addition, medical premiums are seeing moderate
increases for 2023. Other budgetary pressures are the rising inflationary pressures on
goods and services purchased by the City and the rising costs of construction materials.
Overall, General Fund revenues at first quarter review are tracking in line with the
adopted budget and trending higher than the same period from the prior year, while
expenditures are tracking on or below -budget.
Staff will continue monitoring revenues and expenditures and will report any changes to
the budgeted estimates during the mid -year review which will occur in February.
Page 240 of 271
.11101 City Council Agenda Statement
E L g E G U N D O Meeting Date: December 6, 2022
Agenda Heading: Reports - City Treasurer
Item Number: G.12
TITLE:
Investment Portfolio Report for September 2022
RECOMMENDATION:
1. Receive and file the Investment Portfolio Report dated September 2022.
2. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
None
BACKGROUND:
The Treasury Department provides an Investment Portfolio Report presented to City
Council on a quarterly basis. This current report includes the status of Treasury
investment activities and related economic indicators as of September 2022.
DISCUSSION:
See attached Investment Portfolio Report.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 5: Champion Economic Development and Fiscal Sustainability
Objective 513: El Segundo approaches its work in a financially strategic and responsible
way.
PREPARED BY:
Matthew Robinson, City Treasurer
Page 241 of 271
Presentation of Investment Portfolio Report for September 2022
December 6, 2022
Page 2 of 2
REVIEWED BY:
Matthew Robinson, City Treasurer
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
Monthly Investment Report September 2022
Page 242 of 271
CITY OF
ELSEGUNDO
City of El Segundo
Investment Portfolio Report
September 2022
Certified By:
City Treasurers Office
CITY OF
ELSEGUNDO
Portfolio
a
m $40,000,000
$25,299,400
Y
$20,000,000
$0
5 $40,000,000
m
> $25,299,400
Y
m° $20,000,000
$0
40.00%
m
21.20%
0 20.00%
0
0.00%
3
rn
Q T
a 2
rn �
3
1
0 0.00
n
0 V 3.00% 2.61%
OI
a' 2.00 %
a
a
rn 1.00%
3 0.00%--m
m 4.00%
v
2.61%
a
t 2.00 %
rn
'a
3 0.00 %
CAMP-JPAP
Portfolio Summary
As of September 2022
Portfolio Type / Security Type
Liquidity
Reserve
$11,634,254
$8,294,930 $8,797,881
$3,480,446 $46-
$11,634,254 $8,S93,485 $9,634,488
$3,480,446
$49-
Security Type
CAMP -JPAP
$46,760,280 0 Cash
0 Government Agency
LAIF
E 0 Medium Term Notes
$10,432,059 Municipal Bonds
Negotiable Certificates of Deposit
$47,192,807 0 U.S. Treasuries
$10,717,567
39.18%
9.75°h ° 0 8-
2.63
2.21
1.53 1.64
1.34
0.00 0.00 M M =I 0
3.05%
Ng
2.60%
2.28%
1.63%
1.08%
0.45%
M nt�
4.40% 4.81 /0 4.51% °
4.13% 4.21 /0
1.63%MEN
0.45%
Cash LAIF Government Agency Medium Term Notes Municipal Bonds Negotiable Certificates of U.S. Treasuries
Deposit
Page 245 of 271
U.S.Treasui
$46,760,2E
39.15%a
nvestments by Security Type
As of September 2022
B 74% Municipal Bonds $8,797,881
$4,653,649 737%
3.90%
Cash
$11,634,254
9.75%
nt Agency
1,930
i%
Security Type
CAMP-JPAP
Cash
Government Agency
LAIF
Medium Term Notes
Municipal Bonds
Negotiable Certificates of Deposit
U.S. Treasuries
Page 246 of 271
Reserve Portfolio Ladder by Quarter
As of September 2022
$28,000,000
$26,000,000
$24,000,000
$22,000,000
$20,000,000
$18,000,000
$16,000,000
v
m
$14,000,000
a
$12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$0
Quarter
Q1
Q2
Q3
Q4
Total
Page 247 of 271
Ladder Diversification
As of September 2022
2022
2023
0
0
0
0
0
2024
0
C
0
2025
0
C
0
2026
0
C
0
2027
0
0
0
$15,000,000
°+
>
$10,000,000
o
o
0
ti
w
0
0
0
0
o
0
0
o
w
0
w
0
w
0
w
$5,000,000
0 o C0
0
0
m
'
0
o
oo
0
o
o
m
o
o
w
vi
R
o
LIZ
o
d
0
0
0
w w
13.07%
11.88%
11.88%
11.88%
11.88%
a
10%
a
°
0
6.40 %
o
5%
4.88°k
4.75%
0
4.16%
4.16%
3.56%
1.95%
1.78%
1.78%
2.38%
1.19% 0.87 %
0.36%
0.59% 0.58%
0%
100.00%
100%
m`
83.33%
Y
a
80%
°
64.56%
10
>
m'
60%
57.64%
o
53.53 /o
a
-
42.36 %
41.00%
o
40%
o
e
20%
17.03%
19.98%
14.35%
16.40%
22.10%
19.37%
16.67%
8.00 %
W=
6.15%
9.68%
0
0%
1.46%
3.23% 3.16%
Medium Negotiabld
Governme
Medium
Municipal
Negotiab..
U.S.
Govern me
Medium
Municipal
Negotiab..
U.S.
Governme
Medium
Municipal Negotiab..
U.S.
Medium
U.S.
U.S.
Term.. Certificat..
nt Agency
Term N..
Bonds
Treasuries
nt Agency
Term N..
Bonds
Treasuries
nt Agency
Term N..
Bonds
Treasuriesl
Term N..
Treasuries
Treasuries
Security Type
Government Agency
Medium Term Notes
Municipal Bonds
Negotiable Certificates of Deposit
U.S. Treasuries
Page 248 of 271
$26,000,000
$24,000,000
$22,000,000
$20,000,000
$18,000,000
$16,000,000
m
$14,000,000
Y
f6
$12,000,000 $11,634,254
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$0
Cash
Investments by Maturity Date
As of September 2022
$25,299,400
$3,480,446
$23,252,660
$18,383,796
$13,243,874 $13,121,650
$8,466,000
42,701
$12� $983,162
Em
$244,956
�Ommmm
LAIF
CAMP-JPAP <30Days
31to90Days 91to180Days 181to365Days
1to2Years
2to3Years
3to4Years
4to5Years
Page 249 of 271
Portfolio
As of September 2022
PortfolioTy.. Security Type
Liquidity Cash
Issuer
Bank
CUSIP
Cash
Days to Maturity
1
Coupon
0.45%
Par Value
$11,634,254
Market Value
$11,634,254
Book Value
$11,634,254
UnrealizedP/L
$0
LAIF
LAIF
LAIF
1
1.63%
$3,480,446
$3,480,446
$3,480,446
$0
CAMP-JPAP
CAMP-JPAP
CAMP --PAP
1
2.61%
$25,299,400
$25,299,400
$25,299,400
$0
Reserve Medium Term Notes
AMAZON COM INC
APPLE INC
ASTRAZENECA FINANCE L
BANK OF AMERICA CORP
BERKSHIRE HATHAWAY IN
CIGNACORP
CITIGROUP INC
COCA COLA CO THE
ESTEE LAUDER CO INC
GOLDMAN SACHS GROUP I
INTERCONTINENTAL EXCH
JOHNS HOPKINS HEALTH
MEAD JOHNSON NUTRITIO
MORGAN STANLEY
ORACLE CORP
STRYKER CORP
UNITED PARCEL SERVICE
UNITEDHEALTH GROUP IN
WAL MART STORES INC
02313SAJS
037833AK6
04636NAA1
06051GFX2
084670BR8
12SS23AGS
172967KNO
191216CL2
29736RANO
38141GXJ8
45866FAD6
478111AB3
582839AH9
61746BDZ6
68389XBL8
863667AH4
911312BT2
91324PDN9
931142DU4
60
2.50%
$500,000
$499,195
$499,990
($795)
215 2.43% $500,000 $494,535 $480,685
$13,850
1,336 1.37% $500,000 $438,100 $501,040
($62,940)
1,297 3.73% $500,000 $469,705 $554,155
($84,450)
166 2.76% $500,000 $497,295 $513,756
($16,461)
1,142 4.25% $500,000 $485,610 $564,210
($78,600)
1,309 3.65% $500,000 $466,320 $550,715
($84,395)
707 1.84% $500,000 $476,205 $493,865
($17,660)
793 2.10% $500,000 $477,185 $501,600
($24,415)
914 3.66% $500,000 $477,600 $545,605
($68,005)
1,158 3.88% $500,000 $483,200 $557,000
($73,800)
227 2.80% $145,000 $143,296 $141,068
$2,229
1,142 4.22% $500,000 $488,965 $565,170
($76,205)
1,215 4.06% $5O0,00O $476,940 $561,240
($84,300)
350 2.46% $500,000 $487,850 $492,550
($4,700)
1,128 3.55% $500,000 $475,730 $548,175
($72,445)
702 2.30% $500,000 $477,490 $504,105
($26,615)
1,172 3.82% $500,000 $483,980 $560,625
($76,645)
76 2.36% $500,000 $498,680 $498,935
($255)
Municipal Bonds
CONNECTICUT STTXBL S
GOODRICH MI AREA SCH
HOUSTON TX REF SER B
NEW YORK NY TXBL FISC
ONTARIO CA INTERNATIO
OREGON ST DEPT ADMINI
TULSA CNTY OKLA INDPT
20772KGN3
3824O6PY6
4423315T7
64966QCA6
683042A-4
68607VT47
899593MG9
563
3.12%
$1,000,000
$976,210
$1,064,850
($88,640)
213 2.74% $300,000 $297,624 $304,584
($6,960)
518 2.02% $1,000,000 $966,750 $1,006,410
($39,660)
671 2.22% $1,000,000 $959,330 $1,003,750
($44,420)
958 3.03% $500,000 $477,955 $538,090
($60,135)
549 2.88% $500,000 $489,215 $510,125
($20,910)
610 2.67% $500,000 $486,565 $501,55O
($14,985)
Negotiable Certificates of Deposit
1ST SECURITY BANK OF
ABACUS FEDERAL SAVING
ALMA BK ASTORIA NEW Y
AMERICAN ST BK SIOUX
BALBOA THRIFT LN ASSN
BANK OF NEW ENGLAND
BANK3
CITADEL FED CR UN EXT
COMMERCE BKGENEVAMI
COMMERCIAL BK HARROGA
DENVER SVGS BK IOWA
EAGLE BANK
ENCORE BK LITTLE ROCK
ENERBANK USA SALT LAK
ENTERPRISE BANK PA
33625CCP2
00257TBF2
020080BLO
029728BA9
05765LAY3
06426KBE7
06653LAJ9
17286TAGO
20056QRZB
20143PDX5
249398BT4
27002YE-1
2926OMAM7
29278TMN7
29367RKT2
669
2.08%
$245,000
$235,190
$245,000
($9,810)
672 2.08% $245,000 $235,156 $245,000
($9,844)
712 1.84% $245,000 $233,385 $245,000
($11,615)
574 2.57% $245,000 $238,544 $245,000
($6,456)
292 2.08% $245,000 $241,266 $245,000
($3,734)
601 2.72% $245,000 $238,787 $245,000
($6,213)
168 0.91% $245,000 $241,754 $245,000
($3,246)
881 1.76% $245,000 $230,060 $245,000
($14,940)
635 2.38% $245,000 $236,962 $245,000
($8,038)
257 2.48% $245,000 $242,486 $245,000
($2,514)
264 2.28% $245,000 $242,065 $245,000
($2,935)
18 2.55% $245,000 $244,956 $245,000
($44)
318 2.04% $245,000 $240,720 $245,000
($4,280)
418 1.85% $245,000 $238,517 $245,000
($6,483)
594 2.67% $245,000 $238,713 $245,000
($6,287)
Page 250 of 271
Portfolio
As of September 2022
PortfolioTy.. Security Type Issuer
CUSIP
Days to Maturity
Reserve Negotiable Certificates of Deposit FIRST BKHIGHLAND PK
FIRST FMRSBKTRCONV
FIRST NATIONAL BANK
FIRST ST BK BUXTON NO
GENOA BKG CO OHIO
GRAND RIV BK GRANDVIL
HORIZON BK WAVERLY NE
INDUSTRIAL COML BK CH
319141JC2
320165JKO
32112UDMO
33648RAZ2
37234809
38644ABP3
44042TBQ6
45581EAX9
32
705
459
340
670
672
333
273
Government Agency
U.S. Treasuries
KNOX TVA EMPL CREDIT
499724AD4
334
KSSTATE BANK MAN HATTA
50116CBFS
229
LAFAYETTE FED CR UN R
50625LAE3
362
LIVE OAK BANKING COMP
538036GU2
789
MAINSTREETBANK
56065GAG3
574
MID MOBKSPRINGFIELD
59541KBV8
656
MORGAN STANLEY BK N A
61690UPF1
791
MORGAN STANLEY PVT BK
61760AYR4
559
NEIGHBORS FCU BATON R
64017AAM6
363
PLAINS ST BK TEX
726547BK7
630
POPPY BK SANTA ROSA C
73319FAF6
900
PREFERRED BANK LA CAL
740367HP5
686
RAYMOND JAMES BANK NA
75472RAUS
822
RIA FED CR UN
749622ALO
452
RIVERBANK POCAHONTAS
76857AAB7
262
STONE BK MTN VIEW ARK
86158RAV1
185
UBSBANKUSA
90348JCR9
242
UPPER PENNISUA STATE
91630PASO
819
WASHINGTON FEDERAL
93882813J8
693
WELLS FARGO BANK NA
949763B96
602
WELLS FARGO NATL BK W
949495AF2
91
F H L M C
3137EAEN5
262
F H L M C MTN
3137EAES4
269
FEDERAL AGRI MTG CORP
31422BPQ7
418
FEDERAL FARM CREDIT
3133EKSN7
269
FEDERAL HOME LOAN BKS
3130A1XJ2
3130ASA82
3130ASE96
3130ASH77
623
994
1,001
637
TENNESSEE VALLEY AUTH
880591ER9
716
U S TREASURY BILL
912796X53
258
U S TREASURY NOTE
91282CCJ8
91282CCK5
91282CEX5
912828ZVS
912828ZW3
1,369
273
639
1,734
1,004
Coupon
Par Value
Market Value
Book Value
Unrealized P/L
2.15%
$245,000
$244,826
$245,000
($174)
1.84%
$245,000
$233,510
$245,000
($11,491)
1.80%
$245,000
$237,689
$245,000
($7,311)
1.69%
$245,000
$239,546
$245,000
($5,454)
2.03%
$245,000
$234,9S7
$245,000
($10,043)
2.08%
$245,000
$235,156
$245,000
($9,844)
1.73%
$231,000
$227,068
$227,867
($799)
3.32%
$245,000
$243,844
$245,000
($1,156)
3.27%
$245,000
$243,177
$245,000
($1,823)
2.32%
$200,000
$197,990
$199,700
($1,710)
3.33%
$245,000
$242,996
$245,000
($2,004)
1.95%
$245,000
$232,610
$245,000
($12,390)
2.67%
$245,000
$238,914
$245,000
($6,086)
1.98%
$245,000
$234,975
$245,000
($10,025)
2.05%
$245,000
$233,164
$245,000
($11,836)
2.86%
$245,000
$239,860
$245,000
($5,140)
3.33%
$245,000
$242,996
$245,000
($2,004)
2.38%
$245,000
$237,033
$245,000
($7,967)
1.19%
$245,000
$226,556
$245,000
($18,444)
2.09%
$245,000
$234,931
$245,000
($10,070)
1.95%
$245,000
$232,113
$245,000
($12,887)
2.55%
$245,000
$240,022
$245,000
($4,978)
2.38%
$245,000
$242,261
$245,000
($2,739)
3.11%
$245,000
$244,013
$245,000
($987)
3.17%
$245,000
$243,753
$245,000
($1,247)
1.85%
$245,000
$231,611
$245,000
($13,389)
2.14%
$245,000
$235,041
$245,000
($9,959)
2.72%
$245,000
$238,775
$245,000
($6,225)
1.86%
$245,000
$244,113
$245,000
($887)
2.78%
$1,000,000
$989,130
$1,017,080
($27,950)
0.26%
$1,000,000
$971,880
$974,857
($2,977)
1.67%
$500,000
$485,575
$499,884
($14,309)
1.80%
$1,000,000
$981,520
$998,607
($17,087)
2.95%
2.57%
3.32%
3.64%
$2,000,000
$500,000
$1,000,000
$1,000,000
$1,949,640
$486,230
$963,390
$981,680
$2,089,405
$497,010
$990,123
$1,000,000
($139,765)
($10,780)
($26,733)
($18,320)
2.96%
$500,000
$485,885
$526,520
($40,635)
3.28%
$1,000,000
$974,380
$971,032
$3,348
0.99%
0.13%
3.07%
0.59%
0.28%
$10,000,000
$10,000,000
$10,000,000
$10,000,000
$10,000,000
$8,853,100
$9,709,400
$9,782,000
$8,466,000
$8,975,400
$8,978,125
$9,734,275
$9,840,625
$8,611,719
$9,0S7,031
($125,025)
($24,875)
($58,625)
($145,719)
($81,631)
Page 251 of 271
CITY OF
ELSEGUNDO
Transactions
Year of Transaction Date Month of Transaction Date
2022 August
September
12
16
Transactions
Prior 3 Months as of September 2022
of Transaction Date Issuer CUSIP Maturit,
F H LB DEB 3130ASA82 6/20/25
FHLMC MTN
U S TREASURY NT
U S TREASURY NT
3137EAES4 6/26/23
91282CCKS 6/30/23
91282CEXS 6/30/24
912828ZW3 6/30/25
91282CCJ8 6/30/26
912828ZVS 6/30/27
Date Coupon Par Value Book Value
2.500% $500,000 $497,010.00
0.250% $1,000,000 $974,857.00
0.125% $10,000,000 $9,734,275.00
3.000% $10,000,000 $9,840,625.00
0.250% $10,000,000 $9,057,031.25
0.875% $10,000,000 $8,978,125.00
0.500% $10,000,000 $8,611,718.75
Page 253 of 271
$1,500,000
$1,000,000
INTEREST
$500,000
MATURED
$10,000,000
$5,000,000
$0
($10,000,000)
($20,000,000)
PURCHASED
($30,000,000)
($40,000,000)
($50,000,000)
2021
Q4
Interest Received
As of September 2022
Transaction Date
2022
Q1 Q2
Category
NTEREST
Q3 Grand Total MATURED
$1,425,571 PURCHASED
$110,991 $107,714 $139,674 $86 087 $167,927 $207,461 $117,918 $108,038 $113,987 $141,458
$12,385,000
$2,225,000 $2,280,000 $2,225,000
$995,000 $1,500,000 $990,000
$245,000 $245,000 $500,000 $490,000 $245.000 $445,000
($2,961,154) ($1,471,867)
($46,221,775) _
October November December I January February March I April May June July August September Total
Page 254 of 271
CITY OF
ELSEGUNDO
Compliance
Asset Class Compliance
As of September 2022
Security Type
Cash
In Compliance?
Y
Max Weight
100%
Weight
9.75%
Par Value
$11,634,254
Book Value
$11,634,254
Market Value
$11,634,254
LAIF
Y
100%
2.92%
$3,480,446
$3,480,446
$3,480,446
CAMP-JPAP
Y
30%
21.20%
$25,299,400
$25,299,400
$25,299,400
Medium Term Notes
Y
15%
7.37%
$9,145,000
$9,634,488
$8,797,881
Municipal Bonds
Y
10%
3.90%
$4,800,000
$4,929,359
$4,653,649
Negotiable Certificates of Deposit
Y
30%
8.74%
$10,721,000
$10,717,567
$10,432,059
Government Agency
Y
100%
6.95%
$8,500,000
$8,593,485
$8,294,930
U.S. Treasuries
Y
100%
39.18%
$51,000,000
$47,192,807
$46,760,280
Totals
100.00%
$124,580,099
$121,481,805
$119,352,899
Page 256 of 271
Rating Compliance
As of September 2022
Security Type
Issuer
CUSIP
S&P Rating
Moody Rating
In Compliance?
Market Value
$989,130
Government Agency F H L M C 3137EAENS AA+ AAA Y
F H L M C M T N
3137EAES4
AA+
AAA
Y
$971,880
FEDERAL AGRI MTG CORP
31422BPQ7
N/A
N/A
Y
$485,575
FEDERAL FARM CREDIT B
3133EKSN7
AA+
AAA
Y
$981,520
FEDERAL HOME LOAN BKS
3130A1XJ2
3130ASA82
3130ASE96
3130ASH77
AA+
AA+
AA+
AA+
AAA
AAA
AAA
AAA
Y
Y
Y
Y
$1,949,640
$486,230
$963,390
$981,680
TENNESSEE VALLEY AUTH
880591ER9
AA+
AAA
Y
$485,885
Medium Term Notes
AMAZON COM INC
023135AJ5
AA
Al
Y
$499,195
APPLEINC
037833AK6
AA+
AAA
Y
$494,535
ASTRAZENECA FINANCE L
04636NAAl
A-
A3
Y
$438,100
BANK OF AMERICA CORP
06051GFX2
A-
A2
Y
$469,705
BERKSHIRE HATHAWAY IN
084670BR8
AA
AA2
Y
$497,295
CIGNACORP
125523AGS
A-
BAA1
Y
$485,610
CITIGROUP INC
172967KNO
BBB+
A3
Y
$466,320
COCA COLA CO THE
191216CL2
A+
Al
Y
$476,205
ESTEE LAUDER CO INC
29736RANO
A+
Al
Y
$477,185
GOLDMAN SACHS GROUP I
38141GXJ8
BBB+
A2
Y
$477,600
INTERCONTINENTAL EXCH
45866FAD6
A-
A3
Y
$483,200
JOHNS HOPKINS HEALTH
478111AB3
AA-
AA2
Y
$143,296
MEAD JOHNSON NUTRITIO
582839AH9
A-
A3
Y
$488,965
MORGAN STANLEY
61746BDZ6
A-
Al
Y
$476,940
ORACLE CORP
68389XBL8
BBB
BAA2
Y
$487,850
STRYKER CORP
863667AH4
BBB+
BAA1
Y
$475,730
UNITED PARCEL SERVICE
911312BT2
A
A2
Y
$477,490
UNITEDHEALTH GROUP IN
91324PDN9
A+
A3
Y
$483,980
WAL MART STORES INC
931142DU4
AA
AA2
Y
$498,680
Municipal Bonds
CONNECTICUT ST TXBL S
20772KGN3
A+
AA3
Y
$976,210
GOODRICH MI AREA SCH
382406PY6
AA
N/A
Y
$297,624
HOUSTON TX REF SER B
442331ST7
AA
AA3
Y
$966,750
NEW YORK NY TXBL FISC
64966QCA6
AA
AA2
Y
$959,330
ONTARIO CA INTERNATIO
683042AJ4
AA
N/A
Y
$477,955
OREGON ST DEPTADMINI
68607VT47
AAA
AA2
Y
$489,215
TULSA CNTY OKLA INDPT
899593MG9
N/A
AA2
Y
$486,565
U.S. Treasuries
U S TREASURY BILL
912796XS3
N/A
N/A
Y
$974,380
U STREASURY NOTE
91282CCJ8
91282CCKS
91282CEXS
912828ZVS
912828ZW3
N/A
N/A
N/A
Null
N/A
AAA
AAA
AAA
AAA
AAA
Y
Y
Y
Y
Y
$8,853,100
$9,709,400
$9,782,000
$8,466,000
$8,975,400
Weight Maximum %of Portfolio
0.83% 3.00%
0.81% 3.00%
0.41% 3.00%
0.82% 3.00%
1.63% 3.00%
0.41% 3.00%
0.81% 3.00%
0.82% 3.00%
0.41% 3.00%
0.42% 3.00%
0.41% 3.00%
0.37% 3.00%
0.39% 3.00%
0.42% 3.00%
0.41% 3.00%
0.39% 3.00%
0.40% 3.00%
0.40% 3.00%
0.40% 3.00%
0.40% 3.00%
0.12% 3.00%
0.41% 3.00%
0.40% 3.00%
0.41% 3.00%
0.40% 3.00%
0.40% 3.00%
0.41% 3.00%
0.42% 3.00%
0.82% 5.00%
0.25% 5.00%
0.81% 5.00%
0.80% 5.00%
0.40% 5.00%
0.41% 5.000/0
0.41% 5.00%
0.82% 3.00%
7.42% 3.00%
8.14% 3.00%
8.20% 3.00%
7.09% 3.00%
7.52% 3.00%
Page 257 of 271
CITY OF
ELSEGUNDO
LAI F
13
_2
=1
=0
9
8
ac 7
E
c
0
0
n
Q 6
7
4
2
1
0
LAI F Apportionment Rates
As of September 2022
1979 1984 1989 1994 1999 2004 2009 2014 2019
Date
2024
Page 259 of 271
LAI F Diagnostics
As of September 2022
May 1, 19 Aug 1, 19 Nov 1, 19 Feb 1, 20 May 1, 20 Aug 1, 20 Nov 1, 20 Feb 1, 21 May 1, 21 Aug 1, 21 Nov 1, 21 Feb 1, 22 May 1, 22 Aug 1, 22 Nov 1, 22
Date (Daily Rates)
Measure Names
Average Maturity
Daily
■ Quarterto Date
Page 260 of 271
CITY OF
ELSEGUNDO
City Cash Flows
$17,000,000
$16,000,000
$15,000,000
$14,000,000
$13,000,000
$12,000,000
$11,000,000
$10,000,000
$9,000,000
m
$8,000,000 $8,458,95
$7,000,000
$6,000,000
$5,000,000 $5,160,915
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$0
September 2021
Rolling 13-Month Cash Flow Analysis
As of September 2022
$16,673,956
November 2021 January 2022 March 2022 May 2022 July 2022
Month of Date
1,126,766
�,523,474
September 2022
Measure Names
Credits
Debits
Page 262 of 271
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$0
($2,000,000)
w
m
($4,000,000)
($6,000,000)
($8,000,000)
($10,000,000)
($12,000,000)
($14,000,000)
($16,000,000)
Net Change in Cash by Year
As of September 2022
$9,692,177
($15,333,461)
October November December January February March April May June July August September
Month
Years
This Year
Last Year
Two Years Ago
Page 263 of 271
HistoricDrawdowns
As of September 2022
Measure Names
$22,000,000
$21,769,866 Delta Cash
Rolling 12-Month Cumulative Drawdown
$20,000,000
$18,334,437
$18,000,000
$16,979,291
$17,052,791 $16,948,871
$17,762,456
$16,000,000
$15,585,731
6,351,446 $15,676,236 $15,792,747
$16,109,241
15,462,119
$14,000,000
14,761,324
$14,032,868 $13,373,290 $14,840,702 4,433,066
$13,414,296 $13,023,476 $13,455,592
$12,000,000
$12,094,066
$11,850,289
$10,000,000
$10,021,393
$10,389,932 $10,784,866 $11,063,937
$9,444,192 $9,589,722
$8,550,295 $9,131,765 $9,692,17 $8,865,921
$8,000,000
$6,740,588
$7,749,892 $8,007,816
$7,136,971 $6,802,738
$6,000,000
$5,329,544 $6,198,611
$5,497,816 $5,976,411
$6,178,113 $6,333,031 $5,765,409
$5,067,055
$4,851,651
$3,952,705 $3,893,993 $ .372,399
$4,000,000
$2 952,653 $3,304,431
$4,143,573
,$3,715,617 $3,759,255
$2,78 224
>
$2,729,214
$3,30 ,584
$2,000,000
$2,012,203
419,231 $598,744 $1, 9,657 $603,292
.._
$ 73
......................... - -_-(- - 071,301) - -
$990,291
- - -- - - - -$44Z; 5_- - - ___- - ($398,052) -- - $133,290-
($638,326)
($953,953)
($2,000,000)
($1,493,637)
( ,745,298)
$1,773,595)
($2,849,212)
($2,754,597) ($2,628,379) ($2,906,612)
2,759,684)
($2,927,208)
($4,000,000)
($3,489,461) ($3,977,017)
($3,733,785)
($3,764,529) ($3,312,421)
($3,298,079)
($4,483,630) ($4,180,579) ($4,012,919)
($6,000,000)
($8,000,000)
($7,520,128)
($10,000,000)
($9,659,128)
($9,780,664)
($10,751,520)
($12,000,000)
($14,000,000)
($16,000,000)
($15,333,461)
2013 2014
2015 2016 2017
2018 2019 2020 2021 2022 2023
Date
Page 264 of 271
CITY OF
ELSEGUNDO
Economic Environment
U.S. Treasury Yield Curve
As of September 2022
3.40%
3.40%
3.20%
3.00%
2.80%
2.75%
2.60% 2.56%
2.40%
2.20% 2.25%
2.00%
a,
m 1.80%
z
1.60%
1.40%
1.20%
1.10%
1.00% 0.92%
0.80%
0.65%000
0.60%
0.40%
0.19% 0.31%
0.20%
0.09% 0.06% 0.05%
0.00% 0.05%
1 Month 2 Month 3 Month
3.25% 3.38%
2.72%
0.98%
0.62% 0.53%
0.10%
b"PS°lo'
6 Month
0.20%J
0.08%%%
1 Year
0.23%
2 Year
3.38%
2.89%
2.95%
1.83%
1.68%
1.18%
0.80%
0.82%
0.43%
3 Year 5 Year
Month
September2021
December2021
March 2022
June 2022
September 2022
Page 266 of 271
4.50%
4.00%
3.50%
3.00%
2.50%
v
m
2.00%
1.50%
1.00%
0.50%
0.00%
U.S. Treasury Maturity Through TI me
As of September 2022
Measure Names
4.39% E 1 Month
2 Month
3 Month
6 Month
1 Year
2 Year
3 Year
5 Year
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Date
Page 267 of 271
so
4.5
4.0
3.5
3.0
2.5
v
m
v
a
2.0
i
1.5
1.0
0.5
0.0
-0.5
-1.0
10-Year Minus 3-Month Treasury Yield Spread
As of September 2022
1984 1989 1994 1999 2004 2009 2014 2019 2024
Date
Page 268 of 271
15.00%
14.00%
13.00%
12.00%
11.00%
10.00%
9.00%
8.00%
7.00%
a
m
6.00%
5.00%
4.00%
3.00%
2.00%
1.00%
0.00%
-1.00%
-2.00%
Unemployment vs Inflation
As of September 2022
2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Date
Measure Names
Inflation Pct
Unemployment Pct
Page 269 of 271
3.5
3.0
2.5
2.0
1.5
c
2 1.0
c
v
0.5
v
CO
5-Year Breakeven Inflation Prediction
As of September 2022
-2.5
2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Date
Page 270 of 271
CITY OF
ELSEGUNDO
I certify that this report accurately reflects all pooled investments and it is in conformity with the investment policy as
approved by the City Council on 6/1/18. A copy of this policy is available in the office of the City Clerk. The investment
program herein shown provides sufficient cash flow liquidity to meet the next six months estimated expenditures.
Sources for the valuations are as follows:
Federal Agency Issues, Treasury Securities and Miscellaneous Securities: Union Bank, the custodial agent for the City
of El Segundo.
Detailed information on all purchase and sale transactions follows the Investment Portfolio Details section.
Matthew Robinson, City Treasurer Date —