CONTRACT 6516 Vender AgreementAgreement No. 6516
Supplement Proposal
Code of Ordinances
El Segundo, CA
American Legal Publishing Corporation
525 Vine Street, Ste. 310, Cincinnati, Ohio 45202
Ray G. Bollhauer, Esq.
1-800-445-5588
Agreement No. 6516
American Legal Publishing Corporation City of El Segundo
525 Vine Street, Ste. 310 350 Main Street
Cincinnati, Ohio 45202 El Segundo, CA 90245
CODE SUPPLEMENT SERVICE AGREEMENT
October 10, 2022
WHEREAS, the City of El Segundo, a municipal corporation in the State of California
(hereinafter referred to as "Municipality"), has need of codification of its existing ordinances;
WHEREAS, American Legal Publishing Corporation, (hereinafter referred to as Publisher), an
Ohio Corporation, desires to perform such services for Municipality.
NOW THEREFORE, in consideration of the mutual benefits to be derived from entering into and
performing this Agreement and the mutual promises and covenants contained herein, the parties
agree as follows:
I. THE PUBLISHER SHALL:
EDITORIAL PROCESS
1 Examine the ordinances and other legislative material as submitted by the
Municipality and post such new legislation online until codified.
2. Incorporate new legislation into the Municipal Code of Ordinances according to
the subject matter in the existing code, or where there is no existing legislation
on the subject, at a logical location in the Code.
Make only necessary changes in wording of the materials to bring about
uniformity of style and to correct typographical errors.
4. Prepare a legislative history of each affected section citing the ordinance or
resolution number and date of passage of the ordinance or resolution.
5. Revise or make additional entries to chapter summaries, tables of special
ordinances, cross-reference tables, and general index as necessary to reflect the
incorporation of additional, changed or deleted material.
Host the Code online in a searchable format, and update such online code with
changes to the Code pursuant to the supplement.
7. Provide the Municipality with model or sample ordinances when available and
upon request, at no additional charge.
Agreement No. 6516
At least annually or on a more frequent schedule chosen by the Municipality, deliver to
the Municipality 21 printed copies of supplemental pages for the Municipal Code of
Ordinances. The printing, format and page size will match that of the Municipality's
present code. An instruction sheet for directing the placement of the new pages will be
provided.
SHIPPING AND DELIVERY
The Publisher shall ship by common carrier, the number of supplements ordered and
the Municipality may direct that different portions of the shipment be made at various
locations within the municipality at no additional cost. The Publisher will charge
reasonable shipping/handling costs.
II. THE MUNICIPALITY SHALL:
Email electronic copies of newly adopted ordinances and/or resolutions passed
subsequent to publication of the previous Code supplement;
2. Pay to the Publisher:
To update the Code of Ordinances the sum of $25 per affected code page,
includes:
- Updating the printed Code version
- Printing 21 copies of supplements pages
- Updating the online Code version
- Adding text of new ordinances to beginning of online code prior to
codification
To host the code online, an annual fee of $500. Additional optional online
features are available as listed in Exhibit A.
EXERCISE OF OPTIONS. The Municipality exercises the following options:
Schedule for future updates:
annually six months quarterly as ordinances pass
Agreement No. 6516
III. TERM AND TERMINATION:
The term of this agreement shall be for a period of five years from the date of the
execution of this agreement by the Municipality. However, the Municipality shall have
the right to terminate this supplemental service plan at any time following the date of
the execution of this agreement by serving the Publisher with written notice of its
intent to terminate. This written notice shall be sent by mail to Publisher and shall be
effective as to the next supplement to be produced, only if received by Publisher at
least thirty days before the projected delivery date of the next supplement. Unless
otherwise specifically agreed upon by the parties, the projected delivery date shall be
the anniversary of the date the Municipality executed this agreement. This agreement
shall automatically renew annually after five years unless terminated by either parry.
IV. TRANSMITTAL AS OFFER:
The transmittal of this Agreement to the Municipality unexecuted by the Municipality
is an offer by the Publisher to perform the stated services at the price and upon the
terms and conditions herein and shall be subject to acceptance by the Publisher's
receipt of the agreement executed by the Municipality no later than December 31, 2022
unless such date is extended in writing by the Publisher.
IN WITNESS WHEREOF the parties to this contract have hereunto set their hands on the date(s)
indicated:
CITY OF EL SEGUNDO, CALIFORNIA
BY
TITLE C 1 L v 1
DATE
TO FORM.
CITY F JORNEY
ns" r�o� Approval:
4
a Lu. Risk Manager
AMERICAN LEGAL PUBLISHING
BY
TITLE President
DATE 10/10/22
Agreement No. 6516
Exhibit A American Legal Publishing Internet Features
(Price List)
The Code will be transferred to the American Legal website. Our online codes have the following
features:
Online Features..
Many features are included in current
Price:
annual hosting fee at.no additional cost
PC, Tablet, Smart Phone versions
PC and Mobile Views
Included
Multiple Search formats
1. Quick Search
Included
2. Advanced Search Template
Automatic Stem Searches
Dog finds dog and dogs
Included
(finds plurals of words)
Fence finds fence, fences, fencing and
fenced
Synonym Searches
Users can choose synonym searching:
Included
Grass finds grass, turf, lawn
Garbage finds garbage, litter, trash,
rubbish
Continuous Next Hit feature
You can go through all hits without
Included
having to go back to the Results List for
each chapter
Table of Contents expands and
View and navigate the TOC while also
Included
links to sections
viewing code text and option to view
TOC, Document and Search Results at
same time
Download text in multiple file
Can download into MS Word, HTML,
Included
choices from the web
TXT, PDF, MOBI and EPUB (can also
use copy/paste feature)
Email links to text
Can email link to specific text in code
Included
Cross-references hyperlinked
Cross-references to other sections,
Included
including Penalty references are
hyperlinked
Color Graphics
Yes - if provided in color by the
Included
Municipality
Static Links to specific sections
Ability to set links to titles, chapter or
Included
can be set
individual sections in the code
Scrolling tables - static header
The titles of table columns remain
Included
visible as you scroll through tables
Limit searches to specific sections
Use TOC feature to limit search to
Included
chapters or sections (or expand search to
other municipal codes)
Agreement No. 6516
New Ordinance Service
Ordinances not yet codified posted with
Included
full text of ordinances
(ordinances removed from list once they
are codified)
Email notifications of code
Staff and the public can create a free
Included
changes
account to receive email notifications
when the code changes
Annotations
Staff and the public can create a free
Included
account to create annotations
Electronic format
Online document flows uninterrupted;
Included
no page breaks or page numbers to
interrupt the text
Translation into other languages
Apply Google Translate to the Code
Included
Search over 2,000 municipal codes
Free access to all codes we publish
Included
online; no need to subscribe to any
service
Searchable CD-ROM version
Searchable CD version of the
Included
provided
documents can be provided
Online help features
Use online help features or contact our
Included
technical service reps via email or toll -
free phone number
OPTIONAL SERVICES:
New Ordinance Notification
Notice posted at beginning of code
$10/ordinance
section with link to ordinance that will
that is linked (5
amend that section
links included;
(ordinances removed from code once
$2 per addit.
they are codified)
link)
Comprehensive Ordinance List
New ordinances added to list of all
$8/ordinance if
ordinances codified and remain even
hosted on city's
after code is updated
website, or
$10/ordinance
if hosted on
ALP website
Ordinances History Links within
As new ordinances are added to the
$8/ordinance if
code section histories
code section history list, links to the
hosted on city's
original ordinance can be set
website, or
$10/ordinance
if hosted on
ALP website
Definition Links
Defined terms in the code can be
$75/hour
hyperlinked directly to their definition
(See Weston, FL code)
Agreement No. 6516
Archive of prior versions of code Prior versions of the code may be hosted Annual code
online and Comparing different online for research purposes, including updates: $50/yr;
versions creating a compared document
6 month or
quarterly
updates:
$100/yr;
More often:
$250/yr
Custom Website Banner Municipal seal or logo posted at code $0 for city
site, or partial or complete banner from seal/logo on
the Municipality's website can be used front page;
$100-950 for
banner
=MeetinMinutes hosted online in searchable database:
Prior minutes (initial set-up of database): 75¢ per page if provided from city to ALP in
electronic format such as PDF or MS Word (minimum start up fee of $300) + hosting fee
Future minutes posted at 75¢ per page if provided from city to ALP in electronic format
such as PDF or MS Word (minimum fee of $10 per update) + hosting fee
Hosting Fee: $250/year hosting fee; increases by 2% per year after third year
NO
American Legal Publishing • 525 Vine Street • Cincinnati, OH 45202 • 800/445-5588
www.amlegal.com