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CONTRACT 6488 Professional Services AgreementAgreement No. 6488 Agreement No. [City Clerk assigns]_ PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF EL SEGUNDO AND REVENUE & COST SPECIALISTS, LLC. This AGREEMENT is made and entered into this 13th day of September, 2022, by and between the CITY OF EL SEGUNDO, a municipal corporation and general law city ("CITY") and REVENUE & COST SPECIALISTS, a California limited liability company ("CONSULTANT"). The parties agree as follows: 1. CONSIDERATION. A. As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, below; B. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement; C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to exceed Twelve thousand dollars ($12,000) for CONSULTANT's services. CITY may modify this amount as set forth below. Unless otherwise specified by written amendment to this Agreement, CITY will pay this sum as specified in the attached Exhibit "A," which is incorporated by reference. 2. SCOPE OF SERVICES. A. CONSULTANT will perform services listed in the attached Exhibit "A," which_ is incorporated by reference. B� CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculation, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by CITY, necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement. 3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT will use the appropriate generally accepted professional standards of practice existing at the time of performance utilized by persons engaged in providing similar services. CITY will continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of any deficiencies and CONSULTANT will have fifteen (15) days after such notification to City of El Segundo Professional Services (REV 2018.05) Page 1 of 11 Agreement No. 6488 Agreement No. [City Clerk assigns]_ cure any shortcomings to CITY's satisfaction. Costs associated with curing the deficiencies will be borne by CONSULTANT. 4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit "A") the tasks performed, the percentage of the task completed during the billing period, the cumulative percentage completed for each task, the total cost of that work during the preceding billing month and a cumulative cash flow curve showing projected and actual expenditures versus time to date. 5. NON -APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for current services are within the current budget and within an available, unexhausted and unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient funds for payment of CONSULTANT services beyond the current fiscal year, this Agreement will cover only those costs incurred up to the conclusion of the current fiscal year. 6. FAMILIARITY WITH WORK. A. By executing this Agreement, CONSULTANT agrees that it has:. Carefully investigated and considered the scope of services to be performed; Carefully considered how the services should be performed; and iii. Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. B, If services involve work upon any site, CONSULTANT agrees that CONSULTANT has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. Should CONSULTANT discover any latent or unknown conditions that may materially affect the performance of the services, CONSULTANT will immediately inform CITY of such fact and will not proceed except at CONSULTANT's own risk until written instructions are received from CITY. 7. TERM. The term of this Agreement will be from September 1, 2022, to June 30, 2023. Unless otherwise determined by written amendment between the parties, this Agreement will terminate in the following instances: A. Completion of the work specified in Exhibit "A"; City of El Segundo Professional Services (REV 2018.05) Page 2 of 11 Agreement No. 6488 Agreement No. [City Clerk assigns]_ B. Termination as stated in Section 15. 8. TIME FOR PERFORMANCE,. A. CONSULTANT will not perform any work under this Agreement until: CONSULTANT furnishes proof of insurance as required under Section 22 of this Agreement; and il. CITY gives CONSULTANT a written notice to proceed. B. Should CONSULTANT begin work on any phase in advance of receiving written authorization to proceed, any such professional services are at CONSULTANT's own risk. 9. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond CONSULTANT's control, CITY may grant a time extension for the completion of the contracted services. If delay occurs, CONSULTANT must notify the Manager within forty-eight (48) hours, in writing, of the cause and the extent of the delay and how such delay interferes with the Agreement's schedule. The Manager will extend the completion time, when appropriate, for the completion of the contracted services. 10. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order in which the Exhibits appear below: A. Exhibit: A: Proposal for Services 11. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties. 12.TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number. 13. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and maintain during the term of this Agreement, all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. 14. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by CONSULTANT under this Agreement will not be construed to operate as a waiver of City of El Segundo Professional Services (REV 2018.05) Page 3 of 11 Agreement No. 6488 Agreement No. [City Clerk assigns]_ any rights CITY may have under this Agreement or of any cause of action arising from CONSULTANT's performance. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character. 15. TERMINATION. A. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. B. CONSULTANT may terminate this Agreement at any time with CITY's mutual consent. Notice will be in writing at least thirty (30) days before the effective termination date. C� Upon receiving a termination notice, CONSULTANT will immediately cease performance under this Agreement unless otherwise provided in the termination notice. Except as otherwise provided in the termination notice, any additional work performed by CONSULTANT after receiving a termination notice will be performed at CONSULTANT's own cost; CITY will not be obligated to compensate CONSULTANT for such work. D, Should termination occur, all finished or unfinished documents, data, studies, surveys, drawings, maps, reports and other materials prepared by CONSULTANT will, at CITY's option, become CITY's property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination, not to exceed the total costs under Section 1(C). E. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. F. By executing this document, CONSULTANT waives any and all claims for damages that might otherwise arise from CITY's termination under this Section. 16.OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models, photographs and reports prepared by CONSULTANT under this Agreement are CITY's property. CONSULTANT may retain copies of said documents and materials as desired but will deliver all original materials to CITY upon CITY's written notice. CITY agrees that use of CONSULTANT's completed work product, for purposes other than identified in this Agreement, or use of incomplete work product, is at CITY's own risk. 17. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service under this Agreement, no copies, sketches, or graphs of materials, including graphic art City of El Segundo Professional Services (REV 2018.05) Page 4 of 11 Agreement No. 6488 Agreement No. [City Clerk assigns]_ work, prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or public CITY without CITY's prior written approval. All press releases, including graphic display information to be published in newspapers or magazines, will be approved and distributed solely by CITY, unless otherwise provided by written agreement between the parties. 18.INDEMNIFICATION. A. CONSULTANT agrees to the following: Indemnification for Professional Services. CONSULTANT will save harmless and indemnify and at CITY's request reimburse defense costs for CITY and all its officers, volunteers, employees and representatives from and against any and all suits, actions, or claims, of any character whatever, brought for, or on account of, any injuries or damages sustained by any person or property resulting or arising from any negligent or wrongful act, error or omission by CONSULTANT or any of CONSULTANT's officers, agents, employees, or representatives, in the performance of this Agreement, except for such loss or damage arising from CITY's sole negligence or willful misconduct. ii. Indemnification for other Damages. CONSULTANT indemnifies and holds CITY harmless from and against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising out of this Agreement, or its performance, except for such loss or damage arising from CITY's sole negligence or willful misconduct. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of this Agreement, or its performance, CONSULTANT will defend CITY (at CITY's request and with counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or otherwise. B. For purposes of this section "CITY" includes CITY's officers, officials, employees, agents, representatives, and certified volunteers. C, It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement. D. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 22, and any City of El Segundo Professional Services (REV 2018.05) Page 5 of 11 Agreement No. 6488 Agreement No. [City Clerk assigns]_ approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. 19.ASSIGNABILITY. This Agreement is for CONSULTANT's professional services. CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's written approval are prohibited and will be null and void. 20.INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which it is performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only. 21.AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with respect to all services and matters covered under this Agreement. CITY will have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcript therefrom, and to inspect all program data, documents, proceedings and activities. CONSULTANT will retain such financial and program service records for at least three (3) years after termination or final payment under this Agreement. 22.INSURANCE, A. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below: Type of Insurance Commercial general liability: Professional Liability Business automobile liability Workers compensation City of El Segundo Professional Services (REV 2018.05) Page 6 of 11 Limits $2,000,000 $1,000,000 $1,000,000 Statutory requirement Agreement No. 6488 Agreement No. [City Clerk assigns]_ B. Commercial general liability insurance will meet or exceed the requirements of the most recent ISO-CGL Form. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name CITY, its officials, and employees as "additional insureds" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other insurance that may be carried by CITY will be excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such insurance will be on an "occurrence," not a "claims made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to CITY. C. Professional liability coverage will be on an "occurrence basis" if such coverage is available, or on a "claims made" basis if not available. When coverage is provided on a "claims made basis," CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect. D. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto). E. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement and such other evidence of insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of "A:VII." F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this Agreement, CITY may obtain such coverage at CONSULTANT's expense and deduct the cost of such insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to Section 15. 23. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written approval to use any consultants while performing any portion of this Agreement. Such approval must approve of the proposed consultant and the terms of compensation. 24.INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the status on the project, which will include a schedule update and a short narrative City of El Segundo Professional Services (REV 2018.05) Page 7 of 11 Agreement No. 6488 Agreement No. [City Clerk assigns]_ description of progress during the past month for each major task, a description of the work remaining and a description of the work to be done before the next schedule update. 25. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows: If to CONSULTANT: Revenue & Cost Specialists, LLC 1519 East Chapman Avenue, Ste C Fullerton, CA 92831 Attention: Eric S. Johnson Phone: (714) 992-9027 Email: eric@revenuecost.com If to CITY: City of El Segundo 350 Main Street El Segundo, CA Attention: Joseph Lillio Phone: (310) 524-2318 Email: jlillio@elsegundo.org Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. 26. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and regulations including, without limitation, CITY's conflict of interest regulations. 27. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT's bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT's bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability. 28. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT's or CITY's obligations under this Agreement. 29.INTERPRETATION. This Agreement was drafted in and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. City of El Segundo Professional Services (REV 2018.05) Page 8 of 11 Agreement No. 6488 Agreement No. [City Clerk assigns]_ 30. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state, and local laws applicable to this Agreement. 31. ENTIRE AGREEMENT. This Agreement, and its Exhibit(s), sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. This Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent successors and assigns. 32. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning, it will not be interpreted strictly for or against either Party. 33. SEVERABILITY. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect. 34.AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment. 35.ACCEPTANCE OF ELECTRONIC SIGNATURES. The Parties agree that this Agreement, agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by electronic (pdf) or facsimile transmission. Such electronic or facsimile signature will be treated in all respects as having the same effect as an original signature. 36. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement. 37.TIME IS OF ESSENCE. Time is of the essence for each and every provision of this Agreement. 38. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood, explosion, acts of terrorism, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties' reasonable control, then the Agreement will immediately terminate without obligation of either party to the other. City of El Segundo Professional Services (REV 2018.05) Page 9 of 11 Agreement No. 6488 Agreement No. [City Clerk assigns]_ 39. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public CITY. [Signatures on next page] City of El Segundo Professional Services (REV 2018.05) Page 10 of 11 Agreement No. 6488 Agreement No. [City Clerk assigns]_ IN WITNESS WHEREOF the parties hereto have executed this Agreement the day and year first hereinabove written. CITY OF EL SEGDO Joseph tillio, Chief Financial Officer ATTEST: Tracy Weaver, City Clerk APPROVED AS TO FORM: MARK D. HENSLEY, CITY ATTORNEY Joquin Vazquez, Cit v Attorney City of El Segundo Professional Services (REV 2018.05) Page 11 of 11 REVEi'UE & COST SPECIALISTS, LLC Eric S. Ihnson, Preside Taxpayer ID No. 33-0787781 Agreement NLpx[rRAOA Proposal for a ` Cost Allocation & Hourly Rate Study for the City of El Segundo 3.53.9 East Chapman Avenue, Suite C Fullerton, CA 92831 (714) 992-9020 www.revenuecost.com Agreement No. 6488 &4:961 st Allocation& • Tableof Contents,..... ........ .................. ....................... ......... ......... --- ...... ,,,....... --- ............a CoverLetter.,.... ........................................ »...». ,....... ,..,,......,,,.,..., .,,».... ............,.........,....,.z ExecutiveSummary ........... ........................»...» .....,,.. ........ .........,......... ,. ......... - ............ -- Scopeof Work/Methodology ........................... »...........,»....,.......................... . — ....... ,..— —.4 WorkPlan........................................................................................................ ...... .....-.4 ProjectTimeline....................................................... .,..,...........,...,,...., ..,..... .....»..........,...6 Capabilities of Staff and Qualifications ....... ......... ..........»,.................... ,..... ........ ......,.,.....,,7 ProjectBudget ............................. .................. ..........,.,.........,..,................ »....v »........,.9 ;0 Table of Contents - i Agreement No. 6488 September 12, 2022 Mr. Joe Lillio, Finance Director City of El Segundo 350 Main Street EI Segundo, CA 90245 RE: Request for Proposal — Cost Allocation & Hourly Rate Study Revenue & Cost Specialists, LLC (RCS) appreciates the opportunity to respond with this Proposal to perform a Cost Allocation and Hourly Rate Study for the City of El Segundo to update the City's Cost Allocation Plan to allow the City to equitably allocate the costs of central services to the appropriate functional departments. In addition, RCS will update the fully allocated hourly rates for all positions. RCS has been providing fee and costing services since 198o, and it exclusively works with local government agencies To achieve these goals RCS will work with City staff in a collaborative way that minimizes the impact on City staff while still collecting accurate information that reflectsthe costs and services in El Segundo. We will use our superior experience to efficiently gather information from staff during personal meetings with the appropriate staff. As former City staff ourselves, we understand that time is precious. We will also insure that City staff will be able to stand behind the information and recommendations in the Report. The terms of this proposal will be honored until February 28, 2023. RCS looks forward to continue being of assistance to the City of El Segundo and appreciates the opportunity to respond with this proposal. If there are any questions, please contact Mr. Johnson at (714) 992-9027 or eric@revenuecost.com. Sincerely, ERIC JOHNSON President Cover Letter- 2 Agreement No. 6488 EXECUTIVE SUMMARY The City wants to identify the support costs and develop fully allocated hourly rates. As part of this review, the City needs a full -cost Cost Allocation Plan which would fairly distribute the overhead costs to the end -user services provided to the public. In addition, the Cost Allocation Plan will provide detail on the amounts that the General Plan could recover from other funds that receive services from the General Fund. This would allow for fair and defensible transfers from these funds to the General Fund. Based on the full cost information, RCS will update the fully allocated hourly rates for all staff positions to allow the City to have billing rates. Executive Summary- 3 Agreement No. 6488 V 0,. SCOPE OF WORK/METHODOLOGY WORK PLAN Thep roposed Work Plan is described below for the Cost Allocation Plan and Hourly Rate Study. The Work Plan for the various parts of the Study will be done concurrently as there are overlapping steps and the results of the Cost Allocation Plan are needed for the overhead component of the Hourly Rates. As is detailed in the task list below, RCS uses only firm principals to perform the necessary meetings with the departments. We use our experience to work with staff, which makes the process quicker and the results more accurate. Cost Allocation Plan Task is Review Central Services and Allocate Staff Time RCS will meet with City staff to review central services for indirect departments and allocate staff time and costs to those central services. City staff time would be approximately 1-2 hours per central service department in this process and would need to meet with RCS to establish the central service listing, quantify the department staff time involved in those central services, and review the results. Task 2: Review Allocation Factors RCS will meet with City staff to review the factors for allocating each central service identified. These factors will form the basis for allocating the central service costs. This meeting will be concurrent with the time allocation meeting. City staff involvement for data gathering is a function of the availability of the required information, but RCS will use its experience to develop allocation factors which are easily reproducible from year to year but still fairly allocate the central service costs. Task 3: Review Results with Departments RCS will calculate allocations to the functional centers and review the results with the managers of the various central service departments. City staff time for this process will be less than i hour per department to review the results of the allocations. Task 4: Prepare Draft Cost Allocation Plan and Review with City Staff !as RCS will make any changes and prepare a Draft Report with allocations to end user Scope of Work- 4 Agreement No. 6488 "'IV departments using our 20-step allocation model. RCS will review this Draft Report with the City's management group and make any necessary adjustments. Task 5: Prepare Final Cost Allocation Plan RCS will make any changes and prepare a Final Report with allocations to end user departments. It will be these results that will be used for the City general overhead component of the Fee Study and can also be used to determine the amounts fortransfers to the General Fund for support provided to other funds. RCS will provide a PDF file of the Final Report. Hourly Rate Review RCS will develop a fully allocated hourly rate for each departmental employee, including salaries and benefits, miscellaneous operating service and supply costs, overhead costs from the above Cost Allocation Plan, debt service, and other direct costs as identified, which can be used for all charging and costing processes. Scope of Work-5 Agreement No. 6488 PROJECT nIMEII... IN Work would begin immediately on notification bythe City. RCS proposes the following schedule of tasks over the course of the project to meet the City's needs. This schedule, of course, will require the cooperation of staff. Task Cost Allocation Plan Review Central Services/Time Review Allocation Factors Review Results with Departments Prepare Final Cost Allocation Plan Hourly Rate Study Develop Fully Allocated Hourly Rates E51 October November December Scope of Work-6 Agreement No. 6488 CAPABILITIES OF STAFF & QUALIFICATIONS The principals of RCS have a long and respected history of performing our studies in a professional and expedient manner. We do not send out junior staff to perform these vital services to our clients. Mr. Johnson has been providing costing services for almost 33 years. Mr. Johnson will be conducting the interviews with staff as well as the presentations to the City Council. There is no other company that has this level of experience that will be provided directly to you. We have provided these services to a wide array of public agencies, from the smallest special district to larger and more complex cities and counties. By using only principals with unparalleled experience in the operations of municipal agencies, we are able to set up and conduct meetings that will be productive. This efficient use of resources means that we are able to provide these services using less hours than less experienced consultants. This allows us to complete projects with more accurate information in a more timely fashion. 0 Experience & Qualifications- 7 Agreement No. 6488 ERIC S. JOHNSON EDUCATION Bachelor of Arts - University of Redlands, Redlands, California PROFESSIONAL EXPERIENCE Revenue & Cost Specialists/Management Services Institute - Partner (January 1990 - Present) Provide general financial management assistance to municipalities, counties, and special districts. Unit Distribution - Customer Service Representative (July 1989 - January 1990) Administered a distribution account for client and acted as a liaison between client and their customers. City of Redlands Redevelopment Agency - Redevelopment Intern (November 1987 - May 1989) Researched issues related to Redevelopment for the Director. Audited the Agency budget. Researched and reported on the Agency's 20% "set -aside" responsibilities for Low & Moderate Income Housing. COST OF SERVICE FEE STUDIES City of Arcadia City of Atascadero City of Azusa City of Banning City of Barstow City of Beverly Hills City of Carlsbad City of Carmel -by -the -Sea Carpinteria-Summerland Fire District City of Corona Contra Costa County City of Desert Hot Springs City of Diamond Bar City of Dublin, Ohio City of El Segundo City of Elk Grove City of Eureka City of Folsom City of Glendale City of Glendora City of Hermosa Beach City of Highland City of Huntington Beach Imperial County City of La Canada-Flintridge City of Lakewood City of La Mirada City of Lancaster City of La Puente City of Lincoln City of Lindsay City of Loma Linda City of Long Beach Marine Bureau City of Los Altos Town of Mammoth Lakes City of Manhattan Beach City of Marina City of Menifee City of Milpitas City of Monterey City of Morgan Hill City of Morro Bay City of Needles City of Oakdale 5r- CLIENTS SERVED COST OF SERVICE FEE STUDIES Orange County Fire Authority City of Oroville City of Oxnard City of Palm Springs City of Peoria, Arizona City of Pico Rivera City of Pismo Beach City of Redlands City of Rialto City of San Clemente City of San Gabriel City of San Marino City of Santa Clarita City of Santa Paula City of Seaside City of Simi Valley City of Solana Beach City of South Lake Tahoe City of South Pasadena City of Stockton City of Thousand Oaks City of Tracy Town of Truckee Ventura County Fire District City of West Covina City of West Jordan, Utah City of Westminster City of Yuba City COST ALLOCATION PLANS Town of Apple Valley City of Arcadia City of Atascadero City of Azusa City of Barstow City of Beverly Hills City of Carlsbad Coachella Valley Assoc of Gov't County of Cobb, GA City of Concord City of Corona City of Desert Hot Springs City of Diamond Bar COST ALLOCATION PLANS City of El Segundo City of Elk Grove City of Folsom City of Glendora City of Hermosa Beach City of La Canada-Flintridge City of Lakewood City of La Mirada City of Lancaster City of La Puente City of Lathrop City of Lincoln City of Los Altos City of Lynwood City of Manhattan Beach City of Menifee City of Marina City of Needles City of Oakdale City of Oroville City of Oxnard City of Palmdale City of Pasadena City of Peoria, Arizona City of Pico Rivera City of Pismo Beach Placer County Water Agency Riverside County Transport. Comm. San Bernardino Assoc. Gov't County of San Bernardino Spec Dist. City of San Gabriel City of San Marino City of Santa Clarita City of Santa Monica City of Santa Paula City of Seaside City of Solana Beach City of South Pasadena City of Suisun City City of Thousand Oaks City of Tracy County of Tulare City of Westminster Experience & Qualifications- 8 Agreement No. 6488 PROJECT BUDGET Revenue & Cost Specialists proposes the following project budget below, Task Milestones/Deliverables Total Cost Total Cost Allocation Plan Review Central Services/Time List of Central Services $750 Develop Allocation Factors Index of Allocation Factors $1,750 Review Results with Departments Review of Initial Results $3,250 Prepare Draft Cost Allocation Plan Review of Draft Allocations $2,000 Prepare Final Cost Allocation Plan Final Report $1,250 $9,000 Total Cost Allocation Plan Hourly Rate Study Develop Fully Allocated Hourly Rates Fully Allocated Hourly Rate Reports $3,000 $12,000 Total Project Fee The current RCS billing rate is $igS per hour. The above fees cover all costs except forthe following additional costs which the City may incur; M1 insurance coverage beyond our basic general liability and workers compensation requiring an additional premium", RCS will submit two equal invoices plus any miscellaneous costs from the previous paragraph. The first invoice will be submitted ten days after notice to proceed. Each invoice will be due within 3o days of submission. I RCS standard coverage includes workers compensation pursuant to state law, comprehensive liability insurance with a combined single limit coverage of $2,000,000 and professional liability insurance with a combined coverage of $2,000,000, ;0 Project Budget- 9 9 Agreement No. 6488 i51g East Chapman Avenue, Suite C Fullerton, CA 92831 (714) 992-9020 www.revenuecost.com