2022-09-20 CC Agenda PacketAGENDA
EL SEGUNDO CITY COUNCIL
REGULAR MEETING
TUESDAY, SEPTEMBER 20, 2022
4:00 PM CLOSED SESSION
6:00 PM OPEN SESSION
CITY COUNCIL CHAMBER
350 MAIN STREET, EL SEGUNDO, CA 90245
Drew Boyles, Mayor
Chris Pimentel, Mayor Pro Tern
Carol Pirsztuk, Council Member
Scot Nicol, Council Member
Lance Giroux, Council Member
Tracy Weaver, City Clerk
Matthew Robinson, City Treasurer
Executive Team
Darrell George, City Manager
Barbara Voss, Deputy City Manager
Jaime Bermudez, Police Chief
Michael Allen, Community Development Dir.
Jose Calderon, IT Director
Aly Mancini, Recreation, Parks & Library Dir.
Mark Hensley, City Attorney
Joe Lillio, Chief Financial Officer
Deena Lee, Fire Chief
Rebecca Redyk, HR Director
Elias Sassoon, Public Works Dir.
MISSION STATEMENT:
"Provide a great place to live, work, and visit."
VISION STATEMENT:
"Be a global innovation leader where big ideas take off
while maintaining our unique small-town character."
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The City Council, with certain statutory exceptions, can only take action upon properly
posted and listed agenda items. Any writings or documents given to a majority of City
Council regarding any matter on this agenda that the City received after issuing the
agenda packet are available for public inspection in the City Clerk's Office during normal
business hours. Such documents may also be posted on the City's website at
www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the agenda, the public can only comment on City -related
business that is within the jurisdiction of the City Council and/or items listed on the
agenda during the Public Communications portions of the Meeting. Additionally,
members of the public can comment on any Public Hearing item on the agenda during
the Public Hearing portion of such item. The time limit for comments is five (5) minutes
per person.
Those wishing to address the City Council are requested to complete and submit to the
City Clerk a "Speaker Card" located at the Council Chamber entrance. You are not
required to provide personal information in order to speak, except to the extent
necessary for the City Clerk to call upon you, properly record your name in meeting
minutes and to provide contact information for later staff follow-up, if appropriate.
in compliance with the Americans with Disabilities Act, if you need special
assistance to participate in this meeting, please contact the City Clerk's Office at
310-524-2305. Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting.
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4:00 PM CLOSED SESSION — CALL TO ORDER / ROLL CALL
PUBLIC COMMUNICATION — (RELATED TO CITY BUSINESS ONLY — 5-MINUTE
LIMIT PER PERSON, 30-MINUTE LIMIT TOTAL) Individuals who have received value
of $50 or more to communicate to the City Council on behalf of another, and employees
speaking on behalf of their employer, must so identify themselves prior to addressing
City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow City Council to take
action on any item not on the agenda. City Council and/or City Manager will respond to
comments after Public Communications is closed.
SPECIAL ORDERS OF BUSINESS
RECESS INTO CLOSED SESSION: City Council may move into a closed session
pursuant to applicable law, including the Brown Act (Government Code Section
§54960, et seq.) for purposes of conferring with City's Real Property Negotiator; and/or
conferring with City Attorney on potential and/or existing litigation; and/or discussing
matters covered under Government Code Section §54957 (Personnel); and/or
conferring with City's Labor Negotiators.
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (GOV'T CODE
§54956.9(D)(1): -1- MATTER(S)
Breck Slover (Retired Fire Fighter) v. City of El Segundo, Workers
Compensation Appeals Board Case No. ADJ12808178
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter.
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (GOV'T CODE §54957.6): -3-
MATTER(S)
Employee Organizations: Fire Fighters Association (FFA), Police Officers
Association (POA), and Supervisory Professional Employee Association
(SPEA).
Representative: Irma Moisa Rodriquez, City Manager, Darrell George, and Human
Resources Director, Rebecca Redyk.
6:00 PM — CONVENE OPEN SESSION — CALL TO ORDER / ROLL CALL
INVOCATION — Rabbi Dovid Lisbon, Jewish Community Center
PLEDGE OF ALLEGIANCE — Council Member Nicol
SPECIAL PRESENTATIONS - NONE
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PUBLIC COMMUNICATIONS — (RELATED TO CITY BUSINESS ONLY — 5 MINUTE
LIMIT PER PERSON, 30 MINUTE LIMIT TOTAL) Individuals who have received value
of $50 or more to communicate to the City Council on behalf of another, and employees
speaking on behalf of their employer, must so identify themselves prior to addressing
the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of
$250. While all comments are welcome, the Brown Act does not allow Council to take
action on any item not on the agenda. The Council will respond to comments after
Public Communications is closed.
CITY MANAGER FOLLOW-UP COMMENTS — (Related to Public Communications)
1. Report from Police Chief, Jaime Bermudez
A. PROCEDURAL MOTIONS
Read All Ordinances and Resolutions on the Agenda by Title Only
Recommendation -
Approval
B. CONSENT
2. City Council Meeting Minutes
Recommendation -
1. Approve Regular City Council Minutes of September 6, 2022
3. Warrant Demand Register for August 15, 2022 through August 28, 2022
Recommendation -
Ratify payroll and employee benefit checks; checks released early due to
contracts or agreements; emergency disbursements and/or adjustments;
and, wire transfers.
2. Approve Warrant Demand Register numbers 4B and 4C: warrant
numbers 3041989 through 3042239, and 9002627 through 9002631.
3. Alternatively, discuss and take other action related to this item.
4. Pavement Rehabilitation Project Award
Recommendation -
Authorize the City Manager to execute a standard Public Works Contract
with DASH Construction in the amount of $997,777 for FY 22-23
Pavement Rehabilitation of East El Segundo Boulevard from Whiting
Street to Illinois Street, Project No. PW 22-01, and authorize an additional
$117,523 for construction related contingencies.
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2. Authorize the City Manager to execute a standard Professional Services
Agreement with KOA Corporation in the amount of $77,000 for
construction inspection and testing services and authorize an additional
$7,700 for construction related contingencies.
3. Alternatively, discuss and take other action related to this item.
5. Imperial Sewer Flume and Sand Hill Sewer Flume Rehabilitation Project
Recommendation -
Adopt a resolution to approve plans and specifications for the Imperial
Sewer Flume and Sand Hill Sewer Flume Rehabilitation Project No. PW
22-16.
2. Authorize staff to advertise the project for construction.
3. Alternatively, discuss and take other action related to this item.
6. El Segundo Boulevard Improvement Project
Recommendation -
Authorize the City Manager to sign the Measure M Funding Agreement
between the City of El Segundo and the Los Angeles County
Metropolitan Transportation Authority to receive $4,050,000 Measure M
funds and $786,537 in Federal Transportation Earmark Exchange
Program Funds to finance the El Segundo Boulevard Improvement
Project.
2. Adopt a resolution to approve plans and specifications for the El Segundo
Boulevard Improvement Project No. PW 23-02.
3. Authorize staff to advertise the project for construction bids.
4. Authorize the City Clerk to file a Notice of Exemption (NOE) with the Los
Angeles County Clerk in support of the City's determination that the
project is exempt from CEQA.
5. Authorize the City Manager to execute a Professional Services
Agreement with MNS Engineers for $65,300 for construction
administration during bidding and construction phases.
6. Alternatively, discuss and take other action related to this item.
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7. Police Department Purchase of Sixtv-Five (65) Model TASER 7 Devices
Recommendation -
1. Authorize the police department to purchase sixty-five (65) TASER 7's for
$181,988.60 and replace the X26P TASERS that are currently being
used.
2. Pursuant to El Segundo Municipal Code 1-7-10, allow staff to purchase
said tasers through Axon Enterprise, incorporated under an existing
contract with NPP (National Purchasing Partners, Contract #VH11630).
3. Alternatively, discuss and take other action related to this item.
8. Resolution to Execute a Grant Agreement with the Department of
Alcoholic Beverage Control for Fiscal Year 22-23
Recommendation -
1. Adopt resolution authorizing acceptance of a $74,901 grant from the
California Department of Alcoholic Beverage Control (ABC) for its alcohol
enforcement and education program.
2. Authorize the City Manager to execute the associated grant agreement
with ABC.
3. Alternatively, discuss and take other action related to this item.
9. Implementation of Reorganization of City Departments — Second Reading
Recommendation -
1. Waive second reading and adopt proposed Ordinance amending the El
Segundo Municipal Code to reflect revised names of certain departments
and positions.
2. Alternatively, discuss and take other action related to this item.
10. Resolution Allowina Continued Teleconferenced Public Meetinas
Recommendation -
1. Approve the proposed resolution to continue the City's utilization of
relaxed teleconferencing requirements under the Brown Act.
2. Alternatively, discuss and take other action related to this item.
C. PUBLIC HEARINGS - NONE
D. STAFF PRESENTATIONS
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11. Smoky Hollow Pilot Parking Project Update
Recommendation -
1. Provide feedback and direction to staff regarding the recommended three
conceptual design options and advance the selected option.
2. Alternatively, discuss and take other action related to this item.
12. Main Street / Imperial Highway Monument Sign
Recommendation -
1. Provide feedback and direction to staff regarding the selected option of
the "Old Time Postcard Inspiration" conceptual design.
2. Alternatively, discuss and take other action related to this item.
13. One -Year Extension of Joint Use Agreements with El Segundo Unified
School District
Recommendation -
1. Approve a one-year extension of Joint Use Agreement for Public
Recreation Facilities between the City of El Segundo and the El Segundo
Unified School District. (ATTACHMENT A)
2. Approve a one-year extension of Joint Use Agreement Studio and
Equipment with El Segundo Unified School District. (ATTACHMENT B)
3. Alternatively, discuss and take other action related to this item.
E. COMMITTEES, COMMISSIONS AND BOARDS PRESENTATIONS
14. El Segundo Senior Citizens Housing Corporation Board Updated Annual
Resort and Reauests of Citv Council
Recommendation -
1. Receive an updated presentation from the Senior Citizens Housing
Corporation Board.
2. Provide direction on the following requests from the Senior Citizens
Housing Corporation Board:
o Formally dedicate 504 funds solely for Park Vista.
o Grant the Board the authority to increase parking rates by 2% per
annum until canceled.
o Continue allowing the Board to raise rents on current residents by
up to 2%.
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o Increase rental rate for new, incoming tenants to 65% of market
rate effective 1 /1 /2023 for new tenants.
3. Alternatively, discuss and take other action related to this item.
F. REPORTS - CITY CLERK
G. REPORTS - CITY TREASURER
15. Resolution to Adopt Updated Investment Policy
Recommendation -
1. Adopt a resolution approving the statement of Investment Policy.
2. Alternatively, discuss and take other action related to this item.
16. Resolution Authorizing Investment of Monies in the Local Agency
Investment Fund by Specified City Officers
Recommendation -
1. Adopt a resolution reaffirming designated City officers having authority to
deposit and withdraw money from the Local Agency Investment Fund
(LA IF).
2. Alternatively, discuss and take other action related to this item.
H. REPORTS - COUNCIL MEMBERS
COUNCIL MEMBER GIROUX
COUNCIL MEMBER NICOL
COUNCIL MEMBER PIRSZTUK
MAYOR PRO TEM PIMENTEL
MAYOR BOYLES
I. REPORTS - CITY ATTORNEY
J. REPORTS/FOLLOW-UP - CITY MANAGER
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CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator, and/or conferring with the City
Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957 (Personnel); and/or conferring with the City's Labor
Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
MEMORIALS
ADJOURNMENT
POSTED:
DATE: September 16, 2022
TIME: 10:30 AM
BY: Tracy Weaver
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MEETING MINUTES OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, SEPTEMBER 6, 2022
CLOSED SESSION — Mayor Boyles called to order at 5:00 PM.
ROLL CALL
Mayor Boyles -
Present
Mayor Pro Tem Pimentel -
Present @ 5.04 PM
Council Member Pirsztuk -
Present
Council Member Nicol -
Present
Council Member Giroux -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5-minute limit per
person, 30-minute limit total) None
SPECIAL ORDER OF BUSINESS:
Mayor Boyles announced that Council would be meeting in closed session pursuant to
the items listed on the Agenda.
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (GOV'T CODE §54957.6): -3-
MATTER(S)
Employee Organizations: Fire Fighters' Association (FFA), Police Officers'
Association (POA), and Supervisory Professional Employee Association (SPEA).
Agency Designated Representative: Irma Moisa Rodriquez, City Manager,
Darrell George, and Human Resources Director, Rebecca Redyk
Adjourned at 5:55 PM
OPEN SESSION — Mayor Boyles called to order at 6:00 PM
ROLL CALL
Mayor Boyles -
Present
Mayor Pro Tern Pimentel -
Present
Council Member Pirsztuk -
Present
Council Member Nicol -
Present
Council Member Giroux -
Present
INVOCATION — Pastor Chris Stewart, The Bridge Church
PLEDGE OF ALLEGIANCE — Council Member Giroux
SPECIAL PRESENTATIONS:
EL SEGUNDO CITY COUNCIL MEETING MINUTES
SEPTEMBER 6, 2022
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1. Holly Mitchell, Los Angeles County Supervisor attended the meeting via Zoom to
introduce herself to the Council and Community.
2. Jaime Bermudez, Police Chief and Council recognized Sgt. Brandon Browning
for graduating from the Sherman Block Supervisory Leadership Institute.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5-minute limit per
person, 30-minute limit total)
Linda Cohen, resident, commented Bicycle Angels is hosting a charity event on
September 17, 2022 at the California Yacht Club.
Cyrus Rangan, M.D., from Department of Health, commented on the Hyperion
Reclamation Wastewater Plant.
Sanjay Gaur, Culver City, commented on the drought situation in California.
Margie Leahey, resident, commented on Washington Street's traffic, residents running
stop signs and speeding.
Liz Garnholz, resident, commented on the Hyperion Reclamation Wastewater Plant.
Corrie Zupo, resident, commented on the AQMD hearing. Commented on Dr. Low and
his history of downplaying residents' concerns.
Kyle Wheeler, resident, commented on the Hyperion Reclamation Wastewater Plant.
Mike Bornstein, resident, commented on the Hyperion Reclamation Wastewater Plant.
Jeffry Schuh, resident, commented on the City's emergency preparedness when lives
are threatened.
Trevor Koppel, resident, commented on the Hyperion Reclamation Wastewater Plant
and the AQMD Hearing that occurred today.
Angie Greenspan, resident, commented on the AQMD Hearing today and the inspector
who testified. Mentioned Childcare options in El Segundo are lacking.
Kirt Suihkonen, resident, asked who is the regulatory body that is accountable for the
Hyperion Reclamation Wastewater Plant.
Julia Cohen, resident, commented on the Hyperion Reclamation Wastewater Plant.
Danielle Busse, resident, commented on the Hyperion Reclamation Wastewater Plant.
Joe Mannion, resident, commented on the Hyperion Reclamation Wastewater Plant.
Sam Hedding, resident, commented on the Hyperion Reclamation Wastewater Plant.
Tamara Kechowski, resident, commented on the Hyperion Reclamation Wastewater
Plant.
Michelle Bergdahl, resident, commented on the Hyperion Reclamation Wastewater
Plant.
Council Member Nicol left the dais due to an emergency
Recessed at 7:02 PM
Reconvened at 7:08 PM
CITY MANAGER FOLLOW-UP COMMENTS:
Commented on various items regarding Hyperion Reclamation Wastewater Plant and
the City's role.
Mark Hensley, City Attorney also commented on previous hearings and meetings that
the City has attended.
EL SEGUNDO CITY COUNCIL MEETING MINUTES
SEPTEMBER 6, 2022
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Mayor Boyles suggested full court press, possibility of declaring State of Emergency,
and/or possible lawsuit/litigation. Council agreed to will hold a Special Meeting on
Thursday, September 8, 2022 at 7.00 AM to discuss next steps regarding the Hyperion
Reclamation Wastewater Plant.
Jaime Bermudez, Police Chief commented and updated the community on the bomb
threat at ESMoA that occurred over a year ago.
Aly Mancini, Recreation, Parks and Library Director reported the Field Use Metrics.
Council requested a higher -level discussion on Field Use Metrics.
A. Read all Ordinances and Resolutions on the Agenda by Title Only.
MOTION by Mayor Pro Tern Pimentel, SECONDED by Council Member Giroux to read
all ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0 (Council Member Nicol was at the dais for the vote,
the vote was out of order)
B. CONSENT:
3. Approve Regular City and Special meeting minutes of August 16, 2022.
(Fiscal Impact: None)
4. Approve warrants demand register for July 4, 2022 through August 14, 2022,
number 1A, 2A, 2B, 3A, 3B, and 4A, warrant numbers 3041387 through
3041988, and 9002562 through 9002626. Ratify Payroll and employee benefit
Checks; Checks released early due to contracts or agreement; Emergency
disbursements and/or adjustments; and, Wire transfers.
(Fiscal Impact: $15,813,685.55 ($3,767,560.23 in check warrants and
$12,046,125.32 in wire warrants))
5. Authorize City Manager to execute one-year Agreement No. 6485 for hardware
and a subscription with Tec-Refresh, Inc. to purchase Palo Alto Networks Cyber
Security Firewall providing cyber security protection for fiscal year 2022-23.
(Fiscal Impact: $178,699.95. These costs are included in the FY 2022-23
Information Technology Equipment Replacement Budget)
6. Adopt a motion, by four -fifths vote, to determine there is no longer a need to
continue the emergency actions approved under Resolution No. 5343, accept the
El Segundo Wiseburn Aquatics Center Heater Repair by Knorr Systems as
Complete and authorize the City Clerk to file a Notice of Completion in the
County Recorder's Office. Project No. PW-22-14.
(Fiscal Impact: Wiseburn has provided the City with three checks in the amount
of $40,000 each, totaling $120,000, over the prior three fiscal years. Wiseburn
was invoiced for the FY 2022-23 contribution of $40,000, bringing the total to
$160,000 that Wiseburn has contributed towards the replacement reserve
account per the joint use agreement. The $160,000 is placed in a reserve
account in Fund 601 (Equipment Replacement Fund) and needs to be
reimbursed to the GF where the repair of the pool heater was expensed)
EL SEGUNDO CITY COUNCIL MEETING MINUTES
SEPTEMBER 6, 2022
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7. Authorize the City Manager to Execute Standard Maintenance Contract No. 6483
for one year (plus to optional one-year extensions) with Western Indoor
Environmental Services in the annual amount of $49,980 for the Downtown El
Segundo Sidewalk Power Washing and authorize an additional $10,020 for
contingencies. Project No. ENG 23-02.
(Fiscal Impact: $60,000. Included in FY 2022/23 Budget)
8. Waive second reading and adopt Ordinance No. 1638 amending El Segundo
Municipal Code Chapter 5-8 to implement State Assembly Bill 1276 regulating
Single -Use Foodware Accessories and Standard Condiments and designate the
City as the associated enforcement agency.
(Fiscal Impact: City enforcement costs will correspond to the level of enforcement
the City deems appropriate, although fine collection may mitigate such costs)
9. Authorize City Manager to execute Agreement No. 6486 with Impex
Technologies to purchase a Nutanix license renewal and support services for
$67,966.49 to maintain the City's technical infrastructure.
(Fiscal Impact: $67,966.49. Included in FY 2022/23 budget)
MOTION by Council Member Giroux, SECONDED by Council Member Pirsztuk
approving Consent Agenda items 3, 4, 5, 6, 7, 8, and 9. MOTION PASSED BY
UNANIMOUS VOTE. 4/0
C. PUBLIC HEARINGS:
10. Resolution Adopting Vehicle Miles Travelled Thresholds of Significance for
Purposes of Analyzing Transportation Impacts under the California
Environmental Quality Act
(Fiscal Impact: None)
Mayor Boyles stated this was time and place for a Public Hearing regarding a resolution
adopting Vehicle Miles Travelled Thresholds of Significance for purposes of analyzing
transportation impacts under the California Environmental Quality Act.
Clerk Weaver stated that proper notice had been given in a timely manner and that no
written communication had been received in the City Clerk's office.
Michael Allen, Community Development Director and Paul Samaras, Principal Planner
gave a presentation on the item.
Public Input: None
MOTION by Council Member Giroux, SECONDED by Council Member Pirsztuk to close
the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0
Council Discussion
Mark Hensley, City Attorney read by title only:
EL SEGUNDO CITY COUNCIL MEETING MINUTES
SEPTEMBER 6, 2022
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RESOLUTION NO. 5358
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO
ADOPTING VEHICLE MILES TRAVELED (VMT) THRESHOLDS OF SIGNIFICANCE
FOR PURPOSES OF ANALYZING TRANSPORTATION IMPACTS UNDER THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) AND DETERMINING THAT
ADOPTION OF THE VMT THRESHOLDS IS NOT A PROJECT SUBJECT TO CEQA
REVIEW
MOTION by Council Member Pirsztuk, SECONDED by Council Member Giroux
approving Resolution No. 5358. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0
D. STAFF PRESENTATIONS:
11. PULLED AND MOVED TO SEPTEMBER 20, 2022 COUNCIL MEETING
Grant Award from Chevron U.S.A., Inc. in the Amount of $75,000 to Support
Economic Development within the City of El Segundo
(Fiscal Impact: $75,000 Revenue for the Economic Development Grant Account
702-221-2401-1281)
12. Main Street / Imperial Highway Monument Sign
(Fiscal Impact: $450,000 ($150,000 General Fund & $300,000 Cultural Arts Fund
- included in the Adopted FY 2020-2021 CIP Fund Budget)
Elias Sassoon, Public Works Director introduced the item.
Chuck Foley, President, Hirsch & Associates gave a presentation.
Council Discussion
Council requested a few changes and a specific breakdown of cost regarding option
two. The item will be brought back to a future City Council meeting for a final decision.
Recessed at 9:13 PM
Reconvened at 9:23 PM
Mayor Pro Tern left the dais and joined the meeting via teleconference.
13. Implementation of Reorganization of City Departments
(Fiscal Impact: None. Included in FY 2022-23 Budget)
Rebecca Redyk, Human Resources Director reported on the item.
Council Discussion
EL SEGUNDO CITY COUNCIL MEETING MINUTES
SEPTEMBER 6, 2022
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Mark Hensley, City Attorney read by title only;
RESOULUTION NO. 5359
A RESOLUTION ESTABLISHING BASIC MONTHLY SALARY RANGES FOR FULL
TIME JOB CLASSIFICATIONS
MOTION by Council Member Pirsztuk, SECONDED by Council Member Giroux
approving Resolution No. 5359 as amended. MOTION PASSED BY UNANIMOUS
VOICE VOTE. 4/0
Mark Hensley, City Attorney read by title only;
ORDINANCE NO. 1639
AN ORDINANCE AMENDING THE EL SEGUNDO MUNICIPAL CODE TO
REFLECT CHANGES TO THE CITY'S INTERNAL ORGANIZATION,
INCLUDING REVISED NAMES OF CERTAIN DEPARTMENTS AND
CLASSIFICATIONS.
Council Member Giroux introduced Ordinance No. 1639. Second reading and possible
adoption scheduled for the regular scheduled City Council meeting on September 20,
2022.
14. City of El Segundo FY 2022-2026 Strategic Plan
(Fiscal Impact: Implementation of the FY 2022-2026 Strategic Plan will be
considered and prioritized in the annual Citywide budget each fiscal year)
Darrell George, City Manager and Portland Bates, Management Analyst gave a
presentation.
Council Discussion
MOTION by Council Member Giroux, SECONDED by Council Member Pirsztuk
adopting the FY 2022-2026 Strategic Plan. MOTION PASSED BY UNANIMOUS VOICE
VOTE. 4/0
15. Update on the City's Homeless Outreach Program
(Fiscal Impact: None)
Jaime Bermudez, Police Chief introduced the item.
Sgt. Alex Leavitt, Community Engagement Division, reported on the item.
Council Discussion
Council consensus to receive and file the report.
EL SEGUNDO CITY COUNCIL MEETING MINUTES
SEPTEMBER 6, 2022
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E. COMMITTEES, COMISSIONS AND BOARDS PRESENTATIONS:
(Moved up to after Public Hearing)
16. Diversity, Equity, and Inclusion Committee Local Economy Report
(Fiscal Impact: There will be direct and indirect fiscal impacts to the City's
General Fund, including staff time and possibly funds for additional business
community engagement activities. These costs will likely be absorbed in the FY
2022-2023 General Fund Budget. If there are greater financial needs, staff will
return to City Council for separate budget appropriation requests)
Avery Smith, DEI Chairperson reported on the item.
Rebecca Redyk, Human Resources Director answered Council's questions.
Council discussion
Council consensus to receive and file the report.
MOTION by Council Member Pirsztuk, SECONDED by Council Member Giroux to
moved forward on recommended activities #1-5. MOTION PASSED BY UNANIMOUS
VOICE VOTE. 4/0
F. REPORTS — CITY CLERK — No report
G. REPORTS — CITY TREASURER —
(Moved up to before Consent)
17. Investment Portfolio Report June 2022
(Fiscal Impact: None)
Matthew Robinson, City Treasurer gave a presentation.
Council discussion
Council consensus to receive and file the report.
H. REPORTS — COUNCIL MEMBERS
Council Member Giroux — No report
Council Member Nicol — No report
Council Member Pirsztuk — Mentioned two upcoming events; Ed!toberfest on
Friday, September 17, 2022 at 6:00 PM and Main Street Fair on Saturday,
September 24, 2022. Enjoyed the Artwalk and would like to see a final
accounting of the event to gage if the City will need to subsidize next year.
Mayor Pro Tern Pimentel — No report. Left teleconferencing at 10:15 PM
EL SEGUNDO CITY COUNCIL MEETING MINUTES
SEPTEMBER 6, 2022
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Mayor Boyles — Attended ribbon cuttings for Dipped Ice Cream and L'Oreal, met
with leaders from Torrance to share ideas and mentioned the State of the City
will be on Wednesday, September 14, 2022 at Pacific Corporate Towers from
11:30 — 1:30 PM.
REPORTS — CITY ATTORNEY — Announced the City of El Segundo received a
unanimous verdict in favor of the City in the case of O'Connor vs El Segundo.
There will be legal fees in upwards of $500,000, however, a portion of the fee
could be recovered. Mr. Hensley will report if fees are recovered and what
amount when appropriate.
J. REPORTS/FOLLOW-UP — CITY MANAGER — Announced the City of El
Segundo is a finalist for the Most Business Friendly City from the Los Angeles
Economic Development Corporation (LAEDC). The Annual Eddy Awards will
take place November 9, 2022 at SoFi Stadium.
MEMORIALS — None
Adjourned at 10:19 PM
Tracy Weaver, City Clerk
EL SEGUNDO CITY COUNCIL MEETING MINUTES
SEPTEMBER 6, 2022
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{.,rVoy City Council Agenda Statement
ELSEGUNDO Meeting Date: September 20, 2022
Agenda Heading: Consent
Item Number: B.3
TITLE:
Warrant Demand Register for August 15, 2022 through August 28, 2022
RECOMMENDATION:
Ratify payroll and employee benefit checks; checks released early due to
contracts or agreements; emergency disbursements and/or adjustments; and,
wire transfers.
2. Approve Warrant Demand Register numbers 4B and 4C: warrant numbers
3041989 through 3042239, and 9002627 through 9002631.
3. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
The warrants presented were drawn in payment of demands included within the FY
2022-2023 Adopted Budget. The total of $2,864,192.08 ($1,748,802.38 in check
warrants and $1,115,389.70 in wire warrants) are for demands drawn on the FY 2022-
2023 Budget.
BACKGROUND:
California Government Code Section 37208 provides General Law cities flexibility in
how budgeted warrants, demands, and payroll are audited and ratified by their
legislative body. Pursuant to Section 37208 of the California Government Code,
warrants drawn in payments of demands are certified by the City's Chief Financial
Officer and City Manager as conforming to the authorized expenditures set forth in the
City Council adopted budget need not be audited by the City Council prior to payment,
but may be presented to the City Council at the first meeting after delivery.
In government finance, a warrant is a written order to pay that instructs a federal, state,
county, or city government treasurer to pay the warrant holder on demand or after a
specific date. Such warrants look like checks and clear through the banking system like
Page 18 of 186
Warrant Demand Register
September 20, 2022
Page 2 of 2
checks. Warrants are issued for payroll to individual employees, accounts payable to
vendors, to local governments, and to companies or individual taxpayers receiving a
refund.
Q 6*9111*4 :s] ki I
The attached Warrants Listing delineates the warrants that have been paid for the
period identified above. The Chief Financial Officer certifies that the listed warrants
were drawn in payment of demands conforming to the adopted budget and that these
demands are being presented to the City Council at its first meeting after the delivery of
the warrants.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 5: Champion Economic Development and Fiscal Sustainability
Objective 5B: El Segundo approaches its work in a financially strategic and responsible
way.
PREPARED BY:
Wei Cao, CPA, CPFO, Management Analyst
REVIEWED BY:
Joseph Lillio, Chief Financial Officer
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. Register 4b Summary
2. Register 4c Summary
Page 19 of 186
CITY OF EL SEGUNDO
WARRANTS TOTALS BY FUND
3041969 3042147
DACE OF APPROVAL; AS OF 09106I22
001 GENERAL FUND
592,324.33
003 EXPENDABLE TRUST FUND - OTHER
1.000,00
104 TRAFFIC 6AFPTY FUND
-
106 STATE GAS TAX FUND
3.06
103 ASSOCIATED RECREATION ACTIVITIES FUND
-
109 ASSET FORFEITURE FUNC
7.259.61
110 MEAURE'R"
-
III COMM. DEVEL. BLOCK GRANT
-
112 PROP •A' TRANSPORTATION
2,913.89
114 PROP"C'TRANSPORTATION
-
11s AIR QUALITY INVESTMENT PROGRAM
-
116 HOME SOUND INSTALLATION FUND
-
117 HYPERION MITEGAT;GN FUND
-
118 TDA ARTICLE 7 - S6 621 FPKEWAY FUND
119 MTA GRANT
-
120 C.O.P.S. FUND
-
121 FEMA
122 LAWA FUND
-
123 PSAF PROPERTY TAX PUBLIC SAFETY
-
124 FEDERAL GRANTS
-
125 STATE GRANT
6,400.00
126 AM CUPA PROGRAM OVERSIGHT SURCHARGE
29.93
127 MEAURE'M•
-
128 Se-1
-
129 CERTIFIED ACCESS SPECIALIST PROGRAM
-
130 AFFORDABLE HOUSING
-
171 COUNTY STORM WATER PROGRAM
480,00
202 ASSESsMEN7 DISTRICT x73
-
301 CAPITAL IMPROVEMENT FUND
48,155,32
302 INFRASTRUCTURE REPLACEMENT FUND
405 FACILITIES MAINTENANCE
-
501 WATER UTILITY FUND
443,001,43
502 WASTEWATER FUND
33,558AS
503 GOLF COURSE FUND
-
505 SOLID WASTE FUND
-
B01 EQUIPMENT REPLACEMENT
-
502 LIABILITY INSURANCE
11.52
503 WORKERS COMP. RESERVEIINSCRANCE
22.50
701 RETIRED EMP. INSURANCE
-
702 EXPENDABLE TRUST FUND- DEVELOPER FEES
5,012.22
704 CULTURAL DEVELOPMENT
8.01
701 OUTSIDE SERVICES TRUST
123,248.29
TOTAL WARRANTS
E 1,2bfi3OfB.09
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
Information on actual eKpendaures is available in the Director of FinanCe S 01ti0e in the
City of El Segundo,
I certify as to the accuracy of the Demands and the availability of fund for payment thereof.
For Approval: Regular checks held for CHy council authorization to release.
CODES:
VOID CHECKS DUE TO ALIGNMENT:
NIA
R = Computer generated checks for all non-emergencylurgency payments for maledaFs, supplies
and
services in support of City Operations
VOib CHECKS DUE TO INCORRECT CHECK DATE:
For Ralificalion:
A = Payroll and Employ" Benefit checks
VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR:
AP- U = Computer generated Early Release di9bumementS andlor Bdju$lments approved by the City
Manager. Such as: payments for utility services, petty cash and employee travel expense
NOTES
reimbursements, various refunds, contract employee services consisleN vdlh current contractual
agreerri0phi. instances where prompt paymem discounts Can be obtained Of late payment penalties
can be avoided or when a situation arises that the City Manager approves.
H = Handwritten Early m atljuslmenfs approved by the City Manager.
W,�smen
CHIEF FINANCIAL OFFICER CITY
MANAGER
F
DATE:- DATE:
,..1-y
—Z,p
REGISTER 0 41,
Page 20 of 186
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
08/16/22 THROUGH 08/21/22
Date __-- -. Descriptiart
8/19/2022 Mission Square 61,370.37 457 payment Vantagepoint tagepnint
8/19/2022 Mission Square 1,038.46 401(a) payment Vantagepoint
8/19/2022
8/19/2022
8/1912022
08/08/22-08/14122
08108/22-08/14/22
08/08/22-08/14/22
Mission Square
Mission Square
ExpertPay
Workers Comp Activity
Liability Trust - Claims
Retiree Health Insurance
DATE OF RATIFICATION: 08122/22
TOTAL PAYMENTS BY WIRE;
Gel rtified as to the accuracy of the wire transfers by:
3
.� �.®.
puty City Treasurer 11
Chief Financial Offi r
City Manager
2,278.50
401(a) payment Vantagepoint
300.00
IRA payment Vantagepoint
2,720.76
EFT Child support payment
53,017,66
SCRMA checks issued
2,617.90 Claim checks issued/(voided)
- Health Reimbursment checks issued
123,343,65
au ozg-
D to
Date
Date
2,� -z-z
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
123,343.65
P:\City Treasurer\Wire Transfers\Wire Transfers 07-01-22 to 6-30-23 8/22/2022 111
Page 21 of 186
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Page 22 of 186
CITY OF EL SEGUNDO
WARRANTS TOTALS BY FUND
304214E - 3042239
DATE OF APPROVAL:
9OG2627 - 9002631
Dal
GENERALFUND
144.757.26
003
EXPENDABLE TRUST FUND - OTHER
27,043,Do
104
TRAFFIC SAFETY FUND
-
lo5
STATE GAS TAX FUND
2,82T23
108
ASSOCIATED RECREATION ACTIVITIES FUND
-
1D9
ASSET FORFE€TURE FUm
330.00
110
MEAURE'T2"
-
III
COMM. REVEL. BLOCK GRANT
-
112
PROP"A-TRANSPORTATION
26,800.00
T14
PROP"C"IRAJSPORTATION
-
115
AIR QUALITY INVESTMENT PROGRAM
-
lie
HOME SOUND INSTALLATION FUND
-
117
HYPERION MITIGATION FUND
-
118
TOA ARTICLE 3 - SR A21 DlKEWAY FUND
-
119
MTA GRANT
-
120
C.O.P.S. FUND
-
121
FEMA
122
L.A.W.A FUND
-
123
PSAF PROPERTY TAX PUBLIC SAFETY
124
FEDERAL GRANTS
-
125
STATE GRANT
-
126
AlP COPA PROGRAM OVERSIGHT SURCHARGE
0,229.41
127
MEAURE-W
1 tl06.tl8
128
SB•1
120
CERIlFIEO ACCESS SPECIALIST PROGRAM
3.50
130
AFFORDABLE HOUSING
-
131
COUNTY STORM WATER PROGRAM
240.0o
202
ASSESSMENT DISTRICT 03
-
301
CAPITAL IMPROVEMENT FUND
65,903.27
302
INFRASTRUCTURE REPLACEMENT FUND
405
FAC#L.1TiES MAINTENANCE
-
Sol
WATER UTILITY FUND
3,922.79
502
WASTEWATER FUND
7,573.00
503
GOLF COURSE FUND
130.185,34
505
SOLID WASTE FUND
-
501
EQUIPIdFNT REPLACEMENT
-
E02
LIASILITY INSURANCE
-
803
WORKERS COMP. RESERVEIINSURANCE
49.25
701
RETIRED EMP. IN9l1RANC£
-
702
EXPENDABLE TRUST FUND -DEVELOPER FEES
-
704
CULTURAL DEVELOPMENT
9,000.00
708
OUTSIDE SERVICES TRUST
2,002.00
TOTAL WARRANTS
5 462,703.29
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
AS OF 09f06171 REGISTER 0 4c
1010rmallon on actual expendRures is available In the Director of Finances office in the
City of El Segundo.
Cellify ae W the accuracy of the Demands and the availability of fund for payment Mercer.
For -Approval: Regular checks held for City council aulhodzatlon to release,
CODES: VOID CHECKS DUE TO ALIGNMENT:
NIA
R = Computer generated checks for all Pon-emergencylurgency payments For materials, supplies and
selViee .In support of City Operations
VOID CHECKS DUE TO INCORRECT CHECK DATE:
For Ratification:
A - Payroll and Employee Benerll checks VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR:
AP - U = Computer generated Eady Release disbummenls andlnr adjustments approved by the City
Manager. Such as: payments for utility services, petty cash and employee travel expense NOTES
reimbursements, various refunds, contract employee services consistent with current contractual
aplaCments, Ins€antes where prompt payment discounts can be oblamed or late payment penatlies
can be avoided orwhen a siluation arises that the City Manager approves. 11.�
H s Handwritten Early Release disbursements filer adjustments approved by the Oily Manager.
CHIEF FINANCIAL OFFICER CITY MANAGE
GATE: DATE:
Page 23 of 186
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Page 24 of 186
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
08122/22 THROUGH 08/28/22
Date
-- Payee —
Description......
8/22/2022
IRS
277,237.59
Federal 941 Deposit
8/22/2022
Employment Development
4,947.56
State SDI payment
8/22/2022
Employment Development
63,375.65
State PIT Withholding
8/25/2022
Cal Pers
580,720,35
EFT Health Insurance Payment
08/15/22-08/21122
Workers Comp Activity
41,922.79
SCRMA checks issued
08/15/22-08121/22
Liability Trust - Claims
23.842,11
Claim checks issued/(voided)
08/15/22-08/21122
Retiree Health Insurance
-
Health Reimbursment checks issued
992,046, 05
DATE OF RATIFICATION: 08/29/22
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by
1
/Qeputy City Treasurer 11
Chief Financial Office
I—t .11,--1 Ct .
City Manager
06z ? 4fq,�z
Date
-f T za
Date
Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo,
992,046.05
PACity TreasurerMire TransferslWire Transfers 07-01-22 to 6-30-23 8/29/2022 1/1
Page 25 of 186
{:ICVoy
ELEUND
TITLE:
Pavement Rehabilitation Project Award
RECOMMENDATION:
City Council Agenda Statement
Meeting Date: September 20, 2022
Agenda Heading: Consent
Item Number: BA
Authorize the City Manager to execute a standard Public Works Contract with
DASH Construction in the amount of $997,777 for FY 22-23 Pavement
Rehabilitation of East El Segundo Boulevard from Whiting Street to Illinois Street,
Project No. PW 22-01, and authorize an additional $117,523 for construction
related contingencies.
2. Authorize the City Manager to execute a standard Professional Services
Agreement with KOA Corporation in the amount of $77,000 for construction
inspection and testing services and authorize an additional $7,700 for
construction related contingencies.
3. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
Included in Adopted FY 21-22 Budget and re -adopted for FY 22-23. The project cost is
$1,200,000 and is fully funded by the SB-1 Fund, Measure M Local Return Fund, and
Measure R Local Return Fund.
Amount Budgeted: $533,550.00
Additional Appropriation: $666,450 to 127-400-0000-8382 (Measure M Expenditure)
Account Number(s): $333,550 from 128-400-0000-8383 (SB 1 Expenditure)
$200,000 from 110-400-8203-8943 (Measure R Local Streets)
$666,450 from 127-400-0000-8382 (Measure M Expenditure)
Page 26 of 186
Pavement Rehabilitation Project Award
September 20, 2022
Page 2 of 3
BACKGROUND:
On June 7, 2022, the City Council adopted the plans and specifications for the FY 2021-
22 Pavement Rehabilitation Project and authorized staff to advertise this project for
construction. The scope of construction includes grinding the top two inches of East El
Segundo Boulevard from Whiting Street to Illinois Street, and overlaying it with asphalt.
It is to be noted that the average Pavement Condition Index (PCI) of this roadway is 66.
This index number (from 100 to 0) indicates the quality of the pavement, with a perfect
score being 100.
DISCUSSION:
City staff advertised the project, and the City Clerk received and opened the following
five bids on July 19, 2022:
1. Hardy and Harper, Inc. (Lake Forest, CA) $961,000.00
2. DASH Construction (Woodland Hills, CA) $997,777.00
3. Sully -Miller Contracting (Brea, CA) $1,012,700.00
4. All American Asphalt (Corona, CA) $1,064,899.00
5. Palp, Inc. DBA Excel Paving Company (Long Beach, CA) $1,198,600.00
A protest against the lowest bidder, Hardy and Harper, Inc., was received on August 19,
2022. After reviewing the protest in coordination with the City Attorney's Office, staff
reached the conclusion that Hardy and Harper's bid was nonresponsive. Per bid
documents, it is required that Bid Item #1, which is for "Mobilization and
Demobilization," be limited to a maximum of 5% of the total bid amount. The Hardy and
Harper's bid amount for this item exceeded the maximum amount. The protest and
response letters are attached.
Due to this finding, staff checked the references and license status of the next lowest
responsive and responsible bidder, DASH Construction. Staff found their contractor
license in good standing and the performance of their work to be satisfactory. DASH
Construction has successfully completed similar projects for other public agencies.
KOA has provided inspection and testing services on resurfacing projects for the City
over the past few years and staff finds them to be competent and professional, and their
rates appropriate for the services to be provided.
With the Council's authorization, construction is anticipated to commence in October
2022 and is scheduled to be completed by December 2022.
Page 27 of 186
Pavement Rehabilitation Project Award
September 20, 2022
Page 3 of 3
CITY STRATEGIC PLAN COMPLIANCE:
Goal 4: Develop and Maintain Quality Infrastructure and Technology
Objective 4A: El Segundo's physical infrastructure supports an inviting and safe
community.
PREPARED BY:
James Rice, Associate Engineer
REVIEWED BY:
Elias Sassoon, Public Works Director
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. Location Map
2. Vicinity Map
3. Bid Protest City Response Letter
4. Bid Protest Letter
Page 28 of 186
ELSEGUNDO Location Map
PW 22-01 FY 21-22 Pavement Rehabilitation Project
2E
-1
i 13rand AVM
I
High
se too I
�*cfe�V �Qn
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0
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U
0
E Ffzkn1 lin Ave
E !E I Segunclo Nyd
chwmn
pack
La
6,018.7 1 1 0 3,009.33 6,018.7 Feet DISCLAIMER: The information shown on this map was compiled from different GIS
sources. The land base and facility information on this map is for display purposes only
and should not be relied upon without independent verification as to its accuracy. The City
of El Segundo will not be held responsible for any claims, losses or damages resulting
WGS_1984_Web—Mercator _Auxiliary_Sphere from the use of this map.
Page 29 of 186
ELSEGUNDO Vicinity Map
PW 22-01 FY 21-22 Pavement Rehabilitation Project
�,19LiQ3lJj5Sq�•--••—••� Imperi it Awe—•-- •�..-- •.——••�-f=FAirF,tiF1
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el -,AQUAdD
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u
2
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6,018.7 1 1 0 3,009.33 6,018.7 Feet DISCLAIMER: The information shown on this map was compiled from different GIS
sources. The land base and facility information on this map is for display purposes only
and should not be relied upon without independent verification as to its accuracy. The City
of El Segundo will not be held responsible for any claims, losses or damages resulting
WGS_1984_Web—Mercator _Auxiliary_Sphere from the use of this map.
Page 30 of 186
September 12, 2022
L 'e 01 10M
City of El Segundo
350 Main Street
•ucurauno uv
El Segundo, CA 90245
310-524-2200
Hardy and Harper, Inc.
Attn: Mike Amundson, Senior Estimator / Senior Project Manager
32 Rancho Circle,
Lake Forest, CA 92630
Via Email to mmmundson@hardyandharper.com
Elected Officials:
Subject: Protest of Hardy and Harper, Inc.'s Bid by DASH Construction for
Drew Boyles,
Mayor
PW 22-01 FY 21/22 Pavement Rehabilitation Project
Chris Pimentel,
Mayor Pro Teat
Lance Giroux
Council Alember
Carol PirszWk,
Dear Mr. Amundson,
Council Member
Scot Nicol,
council iL,en,ber
Tracy ,aver,
W
The City of El Segundo ("City") received the attached bid protest from DASH Construction
City Clerk
Alanhov Robinson,
received on August 19, 2022 concerning Hardy and Harper, Inc.'s bid for the City's the FY
City Treasurer
21/22 Pavement Rehabilitation Project (PW 22-01) ("Project"), which had a bid opening on
July 19, 2022.
Appointed Officials:
Darrell George,
The bid protest specifically asserts "the apparent low bidder, Hardy and Harper, Inc. should be
City Manager
rejected on the following protest point ... their Bid Item #1 is above the 5% maximum of the
Mark D. Hensley,
City Attorney
total bid amount, which is a requirement set forth in the bid documents."
A bid must conform to the material terms of the bid package and its responsiveness must be
Department Directors:
determined on the face of the bid. Da Silva Gates Construction v. Department of
Bnrb�ra Voss,
Deputy City Manager
Transportation (2015) 242 Cal.AppAth 1409; Great West Contractors, Inc. v. Irvine Unified
'°s`,ic Finannce e
Fin
School District (2010) 187 Cal.AppAth 1425. Cities have discretion to determine
Deena Lee,
Fire Chief
responsiveness and may demand strict compliance with the bid specifications. Taylor Bus
Rebecca Re„Resources
Services Inc. v. San Diego Board of Education (1987) 195 Cal. App. 3d 1331, 1343.
anutAly Mancini,
Recreation, Parks & Library
Scoff Kit",
Here, the City, s bid documents (pages I-C-3 to I-C-4) required Bid Item #1 to be a maximum
ActMice el`ng ARenfarnurtionSysteu�s
of 5% of the total bid amount. The Bid Item #1 amount of Hardy and Harper, Inc. did not meet
Conan„Wiry Development
mime Bennnrlez,
this requirement because its total for this bid item was over 7% of its total bid. This
Police chief
Elias
nonconformance with the bid package is consequential because it not only affected the amount
Sassoon,
Public Barks
of the bid and affected the ability to make effective bid comparisons, but it also gave Hardy
and Harper, Inc. an advantage over other bidders by affording it the possibility of avoiding its
obligation to perform by withdrawing its bid without forfeiting its bid security under Public
Contract Code § 5103. Accordingly, the bid of Hardy and Harper, Inc. did not conform to the
material terms of the bid documents and is found to be nonresponsive.
For the reason set forth above staff will recommend the City Council award the Project
contract to DASH Construction at its regular meeting on Tuesday, September 20, 2022. You
may submit any materials concerning this bid protest and the issue of responsiveness on or
before Thursday, September 15, 2022 to staff and address the City Council at its September
20, 2022 meeting.
350 Main Street, El Segundo, California 90245-3813
Phone (310) 524-2300
Page 31 of 186
Please contact James Rice at (310) 524-2316 orjrice@elsegundo.org for questions or additional
infonnation regarding the Project. We thank you for your interest in the Project and hope that you
will continue to monitor the City's website for future contracting opportunities.
Sincerely,
Ja r"sRice
Associate Engineer
CC:
Elias Sassoon, Public Works Director
Lifan Xu, City Engineer
Joaquin Vazquez, Deputy City Attorney
350 Main Street, El Segundo, California 90245-3813
Phone (310) 524-2300
Page 32 of 186
BID PROTEST
District Representative:
James Rice, Project Manager
350 Main Street
El Segundo, CA 90245
Project:
FY 21/22 Pavement Rehabilitation Project No.: PW 22-01
RE: Bid Protest (DASH Construction Company Inc. Bid Protest of Hardy & Harper, Inc.
Dear Mr. Rice,
Many thanks to the City Clerk for sending us a copy of the bid proposal from Hardy & Harper,
Inc., the apparent lowest bidder, for the above referenced project. After careful analysis, we
would like to bring a discrepancy in Hardy & Harper, Inc.'s bid proposal to your immediate
attention. Specifically, with respect to bid document Item No.1, page: I-C-3, BID SCHEDULE
(Attachment A):
Item No. Description: Mobilization/Demobilization, including traffic control; (maximum 5% of
total bid). Further, Hardy & Harper, Inc.'s total bid for the items 1 through 10 is $ 961,000.00,
of which 5% of the total would be: $ 48,050.00. As you can see the item No. 1 on the bid
schedule of, however, Hardy & Harper Inc.'s total for this item is $73,615.00 which is 7.6% of
their total bid. This is a material and economically significant discrepancy and deviation from the
requirements listed in the bid documents.
As a representative of DASH Construction Company, Inc. I wish to request a prompt and
detailed review of our protest and dispute with respect to Hardy & Harper Inc.'s bid proposal.
This bid protest in no way is intended to undermine the good faith effort or reputation of our
competitors or clients. However, rules are there for a reason and we have on numerous occasions
lost projects because we came in as winning bidder but had committed foot faults that resulted in
discrepancies and deviations from the requirement of those projects, and we ultimately had to
lose out on the project. As such, we request a fair and equitable review and determination with
request to our bid protest and complaint. Many thanks.
Sincerely,
1Q 2OZZ
Dariush Shahnavaz Date:
President
This original letter will be sent by certified mail
Page 33 of 186
BID SCHEDULE
FY 21/22 PAVEMENT REHABILITATION PROJECT
PROJECT NO.: PW 22-01
Company Name: Hardy & Harper, Inc,
BASE BID ITEMS
ITEM
NO
DESCRIPTION
UNIT
ESTIMATED
QUANTITY
UNIT PRICE
(IN FIGURES)
ITEM TOTAL
(IN FIGURES)
DOLLARS/CENTS
DOLLARS/CENTS
Mobilization/
I
Demobilization
including traffic control
(maximum 5% of total
bid
2
Grind asphalt 2'
SF
350,000
Q,
' 00.
3
Overlay 2"
SF
350,000
Adjust sewer and storm
4
drain manholes to final
EA
60
$1100o,09
UD,00
grade
.00
5
Adjust valve
covers to final grade
EA
80
�lppp,�4
pfOpo•ero
Remove and replace all
6
traffic striping,
pavement markings, and�OrD�,
I,S
1
po
avement markers
Install inductive loop
7
conductor and
EA
1
appurtenances at Illinois
Yl
Street/El Segundo
Boulevard intersection
Remove and replace
existing ADA ramps and
8
adjacent sidewalk that
do not comply with
EA
3
current ADA standards
I•�Q
1'4•ao
at Concord Street/El
Segundo Boulevard
intersection
Asphalt full depth
9
removal and
replacement
SF
10,000
L..i
I-C-3
Page 34 of 186
Remove and replace
raised asphalt rumble
strips to match existing.
Strips to be 4" wide and
10
9' long spaced 3' C.
with 1/4" thicknessss from
EA
10
J QO
� •
� o0
top of finished grade of
asphalt. Located west of
Virginia Street/El
Segundo Boulevard
intersection.
TOTAI.. BID FOR ITEMS 1-10 IN FIGURES :
$961A0,010
TOTAL BID WRITTEN IN WORDS:
I-C-4
Page 35 of 186
{.,rVoy City Council Agenda Statement
ELSEGUNDO Meeting Date: September 20, 2022
Agenda Heading: Consent
Item Number: B.5
TITLE:
Imperial Sewer Flume and Sand Hill Sewer Flume Rehabilitation Project
RECOMMENDATION:
Adopt a resolution to approve plans and specifications for the Imperial Sewer
Flume and Sand Hill Sewer Flume Rehabilitation Project No. PW 22-16.
2. Authorize staff to advertise the project for construction.
3. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
Included in Adopted FY 22-23 Budget
Amount Budgeted: $175,000
Additional Appropriation: None.
Account Number(s): 502-400-8204-8647 (Sewer Main Repair)
BACKGROUND:
The city has two metering structures that measure the sanitary sewer effluent flows.
Both of these structures are in need of repair. One is located along the northerly side of
Imperial Avenue (near Loma Vista Street), and the other is located on the south side of
Imperial Avenue, west of Hillcrest Street. These structures measure the sanitary
wastewater sewer flow that the City of El Segundo generates and conveys to the
Hyperion, which is owned by the City of Los Angeles, for treatment.
Inside these metering structures are existing sewer flumes which were constructed in
the mid-1960s and have deteriorated over the 50-plus years of service and are in need
of repair, rehabilitation, and upgrading.
The appropriate way to rehabilitate a sewer flume would be to reshape the invert of the
Page 36 of 186
Imperial Sewer Flume and Sand Hill Sewer Flume Rehabilitation Project
September 20, 2022
Page 2 of 3
metering structure with a new prefabricated fiber reinforced plastic (FRP) flume channel
anchored inside the existing reinforced concrete metering structure. In general, the
flume rehabilitation will require:
• Installation of a temporary bypass for the flow,
• Removal of deteriorated concrete inside the metering structure and reshaping
invert with a new FRP flume,
• Anchor and grout in place of the new FRP flume,
• Installation of metering equipment, and
• Remove the bypass, calibrate, and test new metering equipment.
DISCUSSION:
The City hired Omnis Consulting, Inc. to prepare the Engineering Plans and
Specifications for the project and these documents were reviewed and approved by
staff and the City of Los Angeles. In addition, this project has been identified and
approved as part of this year's Capital Improvement Program.
With the City Council's authorization, the anticipated schedule for the sewer flume
rehabilitation is as follows:
September 2022 Advertising and Bid Process
December 2022 Contract Award
February 2023 Begin Construction
March 2023 Project Completion
CITY STRATEGIC PLAN COMPLIANCE:
Goal 1: Enhance Customer Service, Diversity, Inclusion and Communication
Objective 1A: El Segundo provides unparalleled service to all customers.
Goal 4: Develop and Maintain Quality Infrastructure and Technology
Objective 4A: El Segundo's physical infrastructure supports an inviting and safe
community.
PREPARED BY:
Arianne Bola, Sr. Engineer Associate
REVIEWED BY:
Elias Sassoon, Public Works Director
APPROVED BY:
Page 37 of 186
Imperial Sewer Flume and Sand Hill Sewer Flume Rehabilitation Project
September 20, 2022
Page 3 of 3
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
Resolution
2. Vicinity Map
3. Location Map
Page 38 of 186
RESOLUTION NO.
A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS FOR
IMPERIAL SEWER FLUME AND
REHABILITATION, PROJECT NO.
GOVERNMENT CODE § 830.6 AN
PAYMENT ACCOUNT.
SAND HILL SEWER FLUME
PW 22-16, PURSUANT TO
D ESTABLISHING A PROJECT
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. The City Engineer prepared plans and specifications for PW 22-16,
Imperial Sewer Flume and Sand Hill Sewer Flume Rehabilitation
("Project") for the removal of deteriorated concrete inside metering
structures and reshaping invert to accept the new prefabricated fiber
reinforced plastic (FRP) flume. These plans and specifications are
complete. Services related to the Project may begin;
B. The City Council wishes to obtain the immunities set forth in Government
Code § 830.6 with regard to the plans and construction of the Project.
SECTION 2: Design Immunity, Authorization.
A. The design and plans for the Project are determined to be consistent with
the City's standards and are approved.
B. The design approval set forth in this Resolution occurred before actual
work on the Project construction commenced.
C. The approval granted by this Resolution conforms with the City's General
Plan.
D. The City Engineer, or designee, is authorized to act on the City's behalf in
approving any alterations or modifications of the design and plans
approved by this Resolution.
E. The approval and authorization granted by this Resolution is intended to
avail the City of the immunities set forth in Government Code § 830.6.
SECTION 3: Project Payment Account. For purposes of the Contract Documents
administering the Project, the City Council directs the City Manager, or designee, to
establish a fund containing sufficient monies from the current fiscal year budget to pay
for the Project ("Project Payment Account"). The Project Payment Account is the sole
source of funds available for the Contract Sum, as defined in the Contract Document
administering the Project.
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution.
Page 1 of 2
Page 39 of 186
SECTION 5: This Resolution will become effective immediately upon adoption.
PASSED AND ADOPTED this day of
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
for
Mark D. Hensley
City Attorney
Drew Boyles, Mayor
, 2022.
Page 2 of 2
Page 40 of 186
ELSEGUNDO PW 22-16 Imperial Sewer Flume and Sand Hill Sewer
Flume Rehabilitation Project Vicinity Map
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sources. The land base and facility information on this map is for display purposes only
and should not be relied upon without independent verification as to its accuracy. The City
of El Segundo will not be held responsible for any claims, losses or damages resulting
WGS_1984_Web—Mercator _Auxiliary_Sphere from the use of this map.
Page 41 of 186
ELSEGUNDO PW 22-16 Imperial Sewer Flume and Sand Hill Sewer
Flume Rehabilitation Project Location Map
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I DISCLAIMER: The information shown on this map was compiled from different GIS
sources. The land base and facility information on this map is for display purposes only
and should not be relied upon without independent verification as to its accuracy. The City
of El Segundo will not be held responsible for any claims, losses or damages resulting
from the use of this map.
Page 42 of 186
{.,rVoy City Council Agenda Statement
ELSEGUNDO Meeting Date: September 20, 2022
Agenda Heading: Consent
Item Number: B.6
TITLE:
El Segundo Boulevard Improvement Project
RECOMMENDATION:
1. Authorize the City Manager to sign the Measure M Funding Agreement between
the City of El Segundo and the Los Angeles County Metropolitan Transportation
Authority to receive $4,050,000 Measure M funds and $786,537 in Federal
Transportation Earmark Exchange Program Funds to finance the El Segundo
Boulevard Improvement Project.
2. Adopt a resolution to approve plans and specifications for the El Segundo
Boulevard Improvement Project No. PW 23-02.
3. Authorize staff to advertise the project for construction bids.
4. Authorize the City Clerk to file a Notice of Exemption (NOE) with the Los Angeles
County Clerk in support of the City's determination that the project is exempt
from CEQA.
5. Authorize the City Manager to execute a Professional Services Agreement with
MNS Engineers for $65,300 for construction administration during bidding and
construction phases.
6. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
The City will receive $4,050,000 in Measure M funds, and $786,537 in Federal
Transportation Earmark Exchange funds from the Los Angeles County Metropolitan
Transportation Authority.
The amount budgeted for the El Segundo Blvd. Improvement Project in the adopted FY
22-23 budget is $1,400,000 from Local Return (Prop C). The total project cost is
Page 43 of 186
El Segundo Boulevard Improvement Project
September 20, 2022
Page 2 of 5
$7,401,000; therefore additional appropriations of $6,001,000 are required and an
additional $786,537 will be held in reserve, as detailed below:
• $4,050,000 in revenue account 127-300-0000-3742 (Measure M revenue) to
recognize Measure M Grant
• $4,050,000 appropriation to 127-400-8203-89xx (Measure M - El Segundo Blvd
CIP Project)
• $1,951,000 appropriation to Proposition C (114-400-8203-89xx - Prop C - El
Segundo Blvd CIP Project)
• $786,537 in revenue account 124-300-4101-37xx (Federal Grant Funds - Federal
Earmark Exchange) to recognize the Federal earmark
• $786,537 to designated reserve for El Segundo Blvd Imp. Project (124-270-4101-
37xx)
BACKGROUND:
On September 18, 2019, the Metro Board approved the El Segundo Boulevard
Improvements project for $4,050,000 in Measure M Multi -Year Subregional Program
(MSP) funds ($465,000 in FY 20/21 and $3,585,000 in FY 21-22) as part of a Measure
M MSP eligible projects list, and $786,537 in Federal Earmark Exchange Funds. On
October 16, 2019, staff requested a Letter of No Prejudice (LONP) for $465,000 from
Metro to allow the City's consultant engineer to begin the design phase of the project.
The LONP is required from Metro to allow the City to spend local funds during the
design phase and seek reimbursement during FY 20-21 as originally stated in the
Measure M application. On November 13, 2019, Metro issued the LONP to the City
which allowed the design phase to proceed.
In January 2020, City Council authorized the City Manager to execute a standard
Professional Services Agreement with MNS Engineers, Inc. in the amount of $448,773
for engineering design services on the project and authorized an additional $16,227 for
design related contingencies. The MNS Engineers has completed the design as
described herein.
In May 2022, Metro's counsel signed the funding agreement for $4,050,000 in Measure
M funding. This agreement also includes $786,537 in Federal Earmark Exchange funds
related to previous unspent funds originally allocated to the Rosecrans/Aviation Street
Widening Project, a multi -jurisdictional project that is now closed out. The funding
agreement is provided as an attachment.
EL SEGUNDO BOULEVARD IMPROVEMENT PROJECT DESCRIPTION:
El Segundo Boulevard is a major arterial east/west six -lane divided arterial from Isis
Avenue to Pacific Coast Highway, and a four -lane divided arterial from Pacific Coast
Page 44 of 186
El Segundo Boulevard Improvement Project
September 20, 2022
Page 3 of 5
Highway to Illinois Street. The corridor is mixed with commercial developments and
aerospace campuses. The roadway has a varying width from 52-feet curb to curb on the
westerly end of the project to 106-feet at the easterly end of the project limits. The
existing pavement shows widespread signs of deterioration throughout the corridor with
an average Pavement Condition Index (PCI) between 0-40, which constitutes a need
for rehabilitation. Existing conditions on El Segundo Boulevard are missing ADA
compliant curb ramps, needed larger traffic signal poles, dedicated bicycle facilities
including bicycle detection loops, and adequate pedestrian crossings.
The proposed El Segundo Boulevard Improvement project is part of the three-year
Capital Improvement Program approved by the City Council in June 2019, and it
consists of:
• Rehabilitate existing pavement along El Segundo Boulevard between Illinois
Street and Isis Avenue; and rehabilitate along Nash Street, between El Segundo
Boulevard and Imperial Highway. Several options for pavement rehabilitation
were considered, and the recommended option would include a cement
stabilized base with an asphalt overlay. This option will include detours and
consequently will cause delays along El Segundo Boulevard during the
construction.
• Install curb ramps along El Segundo Boulevard at intersections with Illinois
Street, Continental Boulevard, Nash Street, Douglas Street, and Aviation
Boulevard.
• Install curb ramps along Nash Street at intersections with Grand Avenue,
Mariposa Avenue, Maple Avenue, Atwood Way, and Imperial Highway.
• Install approximately 1,020 lineal feet of "cycle track" which is similar to Class I
Bike Lanes from PCH to Continental on El Segundo Boulevard. Also, install
approximately 27,450 lineal feet of Class II Bike Lanes along El Segundo
Boulevard between PCH and Isis Avenue, along Douglas Street between
Rosecrans Avenue and Imperial Highway, and along Nash Street between El
Segundo Boulevard and Imperial Highway. Further, install suitable shared Class
III Bike Route markings ("Sharrows") in the nearby area where applicable. Green
paint will be used in conflict zones between vehicles and bicyclists to enhance
the visibility of bicyclists and decrease vehicle encroachment into the bicycle
zone.
• Remove median -mounted traffic signal poles at the Douglas Street intersection
and install larger traffic signal poles to accommodate longer mast arms.
• Install pedestrian push buttons, pedestrian countdown signal heads, bicycle
detection loops, and video detections at various intersections along El Segundo
Boulevard.
Page 45 of 186
El Segundo Boulevard Improvement Project
September 20, 2022
Page 4 of 5
• Remove median landscaping, including the large Ficus trees that have caused
deterioration to the roadway structure and replace it with drought resistant
landscaping consistent with the El Segundo South Campus Specific Plan. New
irrigation systems will also be installed in the median for the proposed
landscaping.
This project will rehabilitate the pavement while also making significant needed
improvements for drivers, cyclists and pedestrians.
DISCUSSION:
The original scope of work included improvements only to El Segundo Boulevard,
between Illinois Street and Isis Avenue. However, during the design phase, staff
recognized that the pavement on Nash Street was recommended to be repaved in the
next five years due to deterioration. Since the reconfiguration of striping along Nash
Street to add bicycle lanes was part of the initial scope of work for this project,
pavement rehabilitation was added to the design and was included as part of this
project. This revised scope of work was approved by the Los Angeles County
Metropolitan Transportation Authority and is included in the funding agreement.
Additionally, environmental documents were prepared to assess potential environmental
impacts on the project. The City of El Segundo has concluded that the El Segundo
Boulevard Improvement Project qualifies for a categorical exemption under Section
15301.c of the State's California Environmental Quality Act (CEQA) Guidelines as this
project is limited to minor alteration of existing roadways. The Notice of Exemption for
the project is included as an attachment.
As with most major projects and due to the complexity of this project, staff requested a
proposal from MNS Engineers to continue with the bidding and construction
administration phases of the project. Their proposal is in the amount of $65,100.
Staff respectfully ask that the City Council approve the actions as recommended.
With City Council's authorization, the El Segundo Boulevard Improvement Project is
anticipated to receive bids and award the construction contract by late 2022/early 2023,
with construction estimated to start in 2023 and be completed by summer 2024.
Page 46 of 186
El Segundo Boulevard Improvement Project
September 20, 2022
Page 5 of 5
CITY STRATEGIC PLAN COMPLIANCE:
Goal 4: Develop and Maintain Quality Infrastructure and Technology
Objective 4A: El Segundo's physical infrastructure supports an inviting and safe
community.
Objective 4B: El Segundo's technology supports effective, efficient, and proactive
operations.
PREPARED BY:
Cheryl Ebert, Senior Civil Engineer
REVIEWED BY:
Elias Sassoon, Public Works Director
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. PW 23-02 El Segundo Blvd Vicinity Map
2. PW 23-02 El Segundo Blvd Plan Adoption Resolution
3. PW 23-02 El Segundo Blvd Funding Agreement (MM4602.02)
4. PW 23-02 El Segundo Blvd CEQA Notice of Exemption
Page 47 of 186
Vicinity Map
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6,018.7 1 0 3,009.33 6,018.7 Feet DISCLAIMER: The information shown on this map was compiled from different GIS
sources. The land base and facility information on this map is for display purposes only
and should not be relied upon without independent verification as to its accuracy. The City
of El Segundo will not be held responsible for any claims, losses or damages resulting
WGS_1984_Web—Mercator _Auxiliary_Sphere from the use of this map.
F
H
RESOLUTION NO.
A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS FOR
THE CONSTRUCTION OF EL SEGUNDO BOULEVARD
IMPROVEMENTS, PROJECT NO. PW 23-02, PURSUANT TO
GOVERNMENT CODE § 830.6 AND ESTABLISHING A PROJECT
PAYMENT ACCOUNT.
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. The City retained MNS Engineers ("Consultant") as the engineer to design
and prepare plans for the El Segundo Boulevard Improvement Project;
B. The Consultant informed the City Engineer that these plans are complete
and that construction of the Project may begin;
C. The City Engineer reviewed the completed design and plans for the
Project and agrees with the Consultant that the plans are complete and
the Project may be constructed;
D. The City Council wishes to obtain the immunities set forth in Government
Code § 830.6 with regard to the plans and construction of the Project.
SECTION 2: Design Immunity, Authorization.
A. The design and plans for the Project are determined to be consistent with
the City's standards and are approved.
B. The design approval set forth in this Resolution occurred before actual
work on the Project construction commenced.
C. The approval granted by this Resolution conforms with the City's General
Plan.
D. The City Engineer, or designee, is authorized to act on the City's behalf in
approving any alterations or modifications of the design and plans
approved by this Resolution.
E. The approval and authorization granted by this Resolution is intended to
avail the City of the immunities set forth in Government Code § 830.6.
SECTION 3: Project Payment Account. For purposes of the Contract Documents
administering the Project, the City Council directs the City Manager, or designee, to
establish a fund containing sufficient monies from the current fiscal year budget to pay
for the Project ("Project Payment Account"). The Project Payment Account is the sole
Page 1 of 2
Page 49 of 186
source of funds available for the Contract Sum, as defined in the Contract Document
administering the Project.
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution.
SECTION 5: This Resolution will become effective immediately upon adoption.
PASSED AND ADOPTED this 20th day of September, 2022.
Drew Boyles, Mayor
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
Joaquin Vazquez, Deputy City Attorney
Page 2 of 2
Page 50 of 186
FTIP #: LA9918809
Subregion ID: South Bay
Project#: MM4602.02/E1714
FA# 920000000OM460202
MEASURE M MULTI -YEAR SUBREGIONAL PROGRAM
AND EARMARK EXCHANGE
FUNDING AGREEMENT
This Funding Agreement ("FA") is made and entered into effective as of August 9, 2021
("Effective Date"), and is by and between the Los Angeles County Metropolitan Transportation
Authority ("LACMTA") and City of El Segundo ("GRANTEE") for El Segundo Boulevard (the
"Project"), LACMTA Project ID# MM4602.02, 2016 Federal Transportation Earmark Exchange
Program Project ID# E1714, and FTIP# LA9918809. This Project is eligible for funding under
Line 66 of the Measure M Expenditure Plan.
WHEREAS, LACMTA adopted Ordinance #16-01, the Los Angeles County Traffic
Improvement Plan, on June 23, 2016 (the "Ordinance"), which Ordinance was approved by the
voters of Los Angeles County on November 8, 2016 as "Measure M" and became effective on
July 1, 2017.
WHEREAS, the funding set forth herein is intended to fund Project Development, Project
Approval/Environmental Document (PAED), Plans, Specifications and Estimates (PS&E), and
Construction phases of the Project.
WHEREAS, the LACMTA Board, at its September 27, 2019 meeting, programmed $4,050,000,
in Measure M Funds to GRANTEE for PAED, PS&E, and Construction, subject to the terms
and conditions contained in this FA; and
WHEREAS, under the LACMTA Federal Transportation Earmark Exchange Program,
GRANTEE exchanged federal transportation earmarks with LACMTA. Under the LACMTA
Federal Transportation Earmark Exchange Program, GRANTEE is entitled to 97% of the
federal transportation earmark value; and
WHEREAS, under the LACMTA, Federal Transportation Earmark Exchange Program
approved by the LACMTA Board of Directors on May 18, 2016, Grantee exchanged $810,863
in federal transportation earmark funds for $786,537 in Proposition C 25% for use on the
Project. GRANTEE shall pay LACMTA a three percent (3%) processing and administrative
fee ("the Processing Fee") in connection with the exchange contemplated by this
amendment. The processing fee shall be assessed against the total amount of LACMTA
Funds payable to GRANTEE. GRANTEE hereby authorizes LACMTA to deduct the
Processing Fee from the amount LACMTA is to pay GRANTEE hereunder; and
WHEREAS, a Letter of No Prejudice (LONP) was issued for the Project on November 13, 2019
allowing the GRANTEE to spend its local funds in the amount up to $465,000 for the PS&E
phase of the Project.
WHEREAS, the Project Funds are currently programmed as follows:
Measure M funds: $465,000 in Fiscal Years (FY) 2020-21; and $3,585,000 FY 2021-22.
Federal Transportation Earmark Exchange Program funds: $786,537 in FY 2020-21.
Rev. 06.01.2021
Measure M MSP/Earmark Exchange PC25%
Funding Agreement
Page 51 of 186
FTIP #: LA9918809
Subregion ID: South Bay
Project#: MM4602.02/E1714
FA# 920000000OM460202
The total designated Project Funds for PAED, PS&E, and Construction of the Project is
$4,836,537.
NOW, THEREFORE, the parties hereby agree as follows:
The terms and conditions of this FA consist of the following and each is incorporated by
reference herein as if fully set forth herein:
1. Part I — Specific Terms of the FA
2. Part II — General Terms of the FA
3. Attachment A — Project Funding
4. Attachment B — Expenditure Plan- Cost & Cash Flow Budget
5. Attachment C — Scope of Work
6. Attachment D — Project Reporting and Expenditure Guidelines
7. Attachment D-1— intentionally omitted
8. Attachment D-2 — Quarterly Progress/Expenditure Report
9. Attachment E — Federal Transportation Improvement Program (FTIP) Sheet
10. Attachment F — Bond Requirements
11. Any other attachments or documents referenced in the above documents
In the event of a conflict, the Special Grant Conditions, if any, shall prevail over the Specific
Terms of the FA and any attachments and the Specific Terms of the FA shall prevail over the
General Terms of the FA.
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Page 52 of 186
FTIP #: LA9918809
Subregion ID: South Bay
Project#: MM4602.02/E1714
FA# 920000000OM460202
IN WITNESS WHEREOF, the parties have caused this FA to be executed by their duly
authorized representatives as of the dates indicated below:
LACMTA:
LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY
M.
Stephanie N. Wiggins
Chief Executive Officer
APPROVED AS TO FORM:
DAWYN R. HARRISON
Acting County Counsel
�2
Deputy
GRANTEE:
City of El Segundo
0
Darrell George
City Manager
APPROVED AS TO FORM:
M.
Mark Hensley
City Attorney
Date:
Date:
Date:
Date:
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Page 53 of 186
FTIP #: LA9918809
Subregion ID: South Bay
Project#: MM4602.02/E1714
FA# 9200000000M460202
PART I
SPECIFIC TERMS OF THE FA
1. Title of the Project (the "Project"): El Segundo Boulevard— Project
Approval/Environmental Document (PAED), Plans, Specifications and Estimates (PS&E), and
Construction of the Project. LACMTA Project ID# MM4602.02, 2016 Federal Transportation
Earmark Exchange Program Project ID# E1714, FTIP# LA9918809.
2. Grant Funds:
2.1 Programmed Funds for this Project consist of the following: Measure M funds
and Proposition C 25% funds. The Measure M and the Proposition C 25% funds
together are referred to as the "the Funds".
2.2 To the extent the Measure M funds are available; LACMTA shall make to
GRANTEE a grant of the Measure M funds in the amount of $4,050,000 for the Project.
LACMTA Board of Directors' action of September 27, 2019 granted the Measure M
funds for the Project. The Measure M funds are programmed over two years in Fiscal
Year (FY) 2020-21, and FY 2021-22.
2.3 Under the LACMTA Federal Transportation Earmark Exchange Program,
GRANTEE exchanged federal transportation earmarks with LACMTA. Under the
Federal Transportation Earmark Exchange Program, GRANTEE is entitled to 97% of
the federal transportation earmark value. Under the LACMTA Federal Transportation
Earmark Exchange Program, LACMTA shall make to GRANTEE a one-time Proposition
C 25% funds in the amount of $786,537 for the Project in accordance with the terms of
this FA. The Proposition C 25% funds are programmed over one year, in FY 2020-21.
3. This grant shall be paid on a reimbursement basis. GRANTEE must provide the
appropriate supporting documentation with the Quarterly Progress/Expenditure Report.
GRANTEE Funding Commitment, if applicable, must be spent in the appropriate proportion to
the Funds with each quarter's expenditures. LACMTA will withhold five percent (5%) of
eligible expenditures per invoice as retention pending an audit of expenditures and
completion of scope of work.
4. Attachment A the "Project Funding" documents all sources of funds programmed for
the Project as approved by LACMTA. The Project Funding includes the total programmed
funds for the Project, including the Funds programmed by LACMTA and, if any, the
GRANTEE Funding Commitment of other sources of funding. The Project Funding also
includes the fiscal years in which all the funds for the Project are programmed. The Funds are
subject to adjustment by subsequent LACMTA Board Action.
5. Attachment B is the Expenditure Plan- Cost & Cash Flow Budget (the "Expenditure
Plan"). It is the entire proposed cash flow, the Budget and financial plan for the Project, which
includes the total sources of all funds programmed to the Project, including GRANTEE and
other entity funding commitments, if any, for this Project as well as the fiscal year and quarters
the Project funds are anticipated to be expended. GRANTEE shall update the Expenditure Plan
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FTIP #: LA9918809 Project#: MM4602.02/E1714
Subregion ID: South Bay FA# 9200000000M460202
annually, no later than December 31, and such update shall be submitted to LACMTA's Senior
Executive Officer managing the Measure M Multi -Year Subregional Program in writing. If the
LACMTA's Senior Executive Officer managing the Measure M Multi -Year Subregional
Program concurs with such updated Expenditure Plan in writing, Attachment B shall be
replaced with the new Attachment B setting forth the latest approved Expenditure
Plan. Payments under this FA shall be consistent with Attachment B as revised from time to
time. Any change to the final milestone date must be made by a fully executed amendment to
this FA.
6. Attachment C is the "Scope of Work". The GRANTEE shall complete the Project as
described in the Scope of Work. This Scope of Work shall include a detailed description of the
Project and the work to be completed, including anticipated Project milestones and a schedule
consistent with the lapsing policy in Part II, Section 9, and a description of the Project limits, if
the Project is a capital project. No later than December 31 of each year, GRANTEE shall notify
LACMTA if there are any changes to the final milestone date set forth in the schedule or any
changes to the Scope of Work. If LACMTA agrees to such changes, the parties shall
memorialize such changes in an amendment to this FA. Work shall be delivered in accordance
with the schedule and scope identified in this FA unless otherwise agreed to by the parties in
writing in an amendment to this FA. If GRANTEE fails to meet milestones or fails to deliver
the Project, LACMTA will have the option to suspend or terminate the FA for default as
described in Part II, Sections 2, 9, 10 and 11 herein below. To the extent interim milestone
dates are not met but GRANTEE believes and can show documentation acceptable to LACMTA
supporting GRANTEE's ability to make up the time so as to not impact the final milestone date,
GRANTEE shall notify LACMTA of such changes in its Quarterly Progress/Expenditure
Reports and such interim milestone dates will automatically be amended to the latest interim
milestone dates provided in the Quarterly Progress/Expenditure Reports Attachment D-2. In
no event can the final milestone date be amended by a Quarterly Progress/Expenditure Report.
7. No changes to this FA, including but not limited to the Funds, and any other source of
funds from LACMTA in the Project Funding, Expenditure Plan or the Scope of Work shall be
allowed without an amendment to the original FA, approved and signed by both parties.
8. Attachment D is the "Project Reporting & Expenditure Guidelines". GRANTEE shall
complete the "Quarterly Progress/Expenditure Report". The Quarterly Progress/Expenditure
Report is attached to this FA as Attachment D-2 in accordance with Attachment D — Project
Reporting and Expenditure Guidelines.
9. Attachment E, the "FTIP PROJECT SHEET (PDF)", is required to ensure that the
Project is programmed correctly in the most up-to-date FTIP document. The FTIP PROJECT
SHEET (PDF) can be found in ProgramMetro FTIP database under the reports section at
http://program.metro.net. All projects that receive funding through Measure M must be
programmed into the FTIP, which includes locally funded regionally significant projects for
information and air quality modeling purposes. GRANTEE shall review the Project in
ProgramMetro each year and update or correct the Project information as necessary during a
scheduled FTIP amendment or adoption. GRANTEE will be notified of amendments and
adoptions to the FTIP via e-mail. Changes to the FTIP through ProgramMetro should be made
as soon as possible after GRANTEE is aware of any changes to the Project, but no later than
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FTIP #: LA9918809 Project#: MM4602.02/E1714
Subregion ID: South Bay FA# 920000000OM460202
October 1 of the year the change or update is effective. Should GRANTEE fail to meet this date,
it may affect GRANTEE's ability to access funding, delay the Project and may ultimately result
in the Funds being lapsed.
10. LACMTA anticipates it may need to avail itself of lower cost bonds or other debt, the
interest on which is tax exempt for federal tax purposes (collectively, the "Bonds") to provide
at least a portion of its funding commitments under this Agreement to GRANTEE.
GRANTEE shall ensure that the expenditure of the Funds disbursed to GRANTEE does not
jeopardize the tax -exemption of the interest, as specified in the Bond Requirements attached
as Attachment F to this Agreement. GRANTEE agrees to provide LACMTA with progress
reports, expenditure documentation, and any other documentation as reasonably requested
by LACMTA and necessary for LACMTA to fulfill its responsibilities as the grantee or
administrator or bond issuer of the Funds. With regard to LACMTA debt financing to
provide any portion of the Funds, GRANTEE shall take all reasonable actions as may be
requested of it by LACMTA's Project Manager for the Project, to assist LACMTA in
demonstrating and maintaining over time, compliance with the relevant sections of the
Federal Tax Code to maintain such Bonds' tax status.
11. GRANTEE shall comply with the "Special Grant Conditions" attached as Attachment G,
if any.
12. No changes to the (i) Grant amount, (ii) Project Funding, (iii) the Scope of Work (except
as provided herein), iv) Final milestone date or (v) Special Grant Conditions, shall be allowed
without a written amendment to this FA, approved and signed by the LACMTA Chief Executive
Officer or his/her designee and GRANTEE. Modifications that do not materially affect the
terms of this FA, such as redistributing Funds among existing budget line items or non-
material schedule changes must be formally requested by GRANTEE and approved by
LACMTA in writing. Non -material changes are those changes which do not affect the grant
amount or its schedule, Project Funding, or the Scope of Work, including the Work schedule.
13. LACMTA's Address:
Los Angeles County Metropolitan Transportation Authority
One Gateway Plaza, Mail Stop: 99-23-3
Los Angeles, CA 90012
Attention: Annie Chou
LACMTA Project Manager
Phone: (213) 418.3453
Email: choua(a-)metro.net
14. GRANTEE's Address:
City of El Segundo
350 Main Street
El Segundo, CA 90245
Attention: Cheryl Ebert P.E.
Phone: 310.524.2321
Email: cebert(a-)elsegundo.org
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Page 56 of 186
FTIP #: LA9918809
Subregion ID: South Bay
Project#: MM4602.02/E1714
FA# 920000000OM460202
PART II
GENERAL TERMS OF THE FA
1. TERM
The term of this FA shall commence on the Effective Date of this FA, and shall terminate upon
the occurrence of all of the following, unless terminated earlier as provided herein: (i) the
agreed upon Scope of Work has been completed; (ii) all LACMTA audit and reporting
requirements have been satisfied; and (iii) the final disbursement of the Funds has been made
to GRANTEE. All eligible Project expenses as defined in the Reporting and Expenditure
Guidelines (Attachment D), incurred after the FA Effective Date shall be reimbursed in
accordance with the terms and conditions of this FA unless otherwise agreed to by the parties
in writing.
2. SUSPENSION OR TERMINATION
Should LACMTA determine there are insufficient Funds available for the Project, LACMTA
may suspend or terminate this FA by giving written notice to GRANTEE at least thirty (30) days
in advance of the effective date of such suspension or termination. If a Project is suspended or
terminated pursuant to this section, LACMTA will not reimburse GRANTEE any costs
incurred after that suspension or termination date, except those costs necessary to: (i) return
any facilities modified by the Project construction to a safe and operable state; and (ii) suspend
or terminate the construction contractor's control over the Project. LACMTA's share of these
costs will be consistent with the established funding percentages outlined in this FA.
3. INVOICE BY GRANTEE
Unless otherwise stated in this FA, the Quarterly Progress/Expenditure Report, with
supporting documentation of expenses, Project progress and other documents as required,
which has been pre -approved by LACMTA, all as described in Part II, Section 6.1 of this FA,
shall satisfy LACMTA invoicing requirements. GRANTEE shall only submit for payment the
LACMTA pre -approved Quarterly Progress/Expenditure Report Packets to the LACMTA
Project Manager at the email address shown in Part I and to LACMTA Accounts Payable
Department as shown below.
Submit invoice with supporting documentation to:
ACCOUNTSPAYABLEaMETRO.NET (preferable)
or
mail to:
Los Angeles County Metropolitan Transportation Authority
Accounts Payable
P. O. Box 512296
Los Angeles, CA 90051-0296
All invoice material must contain the following information:
Re: LACMTA Project ID# MM4602.02/E1714/ and FA# 920000000OM460202
Annie Chou; Mail Stop 99-23-3
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FTIP #: LA9918809
Subregion ID: South Bay
Project#: MM4602.02/E1714
FA# 920000000OM460202
4. USE OF FUNDS
4.1 GRANTEE shall utilize the Funds to complete the Project as described in
the Scope of Work and in accordance with the Reporting and Expenditure Guidelines, the
specifications for use for the transportation purposes described in the Ordinance, the
Guidelines and the Multi -Year Subregional Programs Administrative Procedures.
4.2 Attachment C shall constitute the agreed upon Scope of Work between
LACMTA and GRANTEE for the Project. The Funds, as granted under this FA, can only be
used towards the completion of the Scope of Work detailed in Attachment C.
4.3 GRANTEE shall not use the Funds to substitute for any other funds or
projects not specified in this FA. Further, GRANTEE shall not use the Funds for any expenses
or activities above and beyond the approved Scope of Work (Attachment C) without an
amendment to the FA approved and signed by the LACMTA Chief Executive Officer or his
Designee. To the extent LACMTA provides GRANTEE with bond or commercial paper
proceeds, such Funds may not be used to reimburse for any costs that jeopardize the tax
exempt nature of such financings as reasonably determined by LACMTA and its bond counsel.
4.4 GRANTEE must use the Funds in the most cost-effective manner. If
GRANTEE intends to use a consultant or contractor to implement all or part of the Project,
LACMTA requires that such activities be procured in accordance with GRANTEE's
contracting procedures and consistent with State law as appropriate. GRANTEE will also
use the Funds in the most cost-effective manner when the Funds are used to pay "in-house"
staff time. This effective use of funds provision will be verified by LACMTA through on-
going Project monitoring and through any LACMTA interim and final audits.
4.5 GRANTEE'S employee, officers, councilmembers, board member,
agents, or consultants (a "GRANTEE Party") are prohibited from participating in the selection,
award, or administration of a third -party contract or sub -agreement supported by the Funds if a
real or apparent conflict of interest would be involved. A conflict of interest would include,
without limitation, an organizational conflict of interest or when any of the following parties
has a financial or other interest in any entity selected for award: (a) a GRANTEE Party (b) any
member of a GRANTEE Party's immediate family, (c) a partner of a GRANTEE Party; (d) any
organization that employs or intends to employ any of the above. This conflict of interest
provision will be verified by LACMTA through on -going Project monitoring and through any
LACMTA interim and final audits.
4.6 If a facility, equipment (such as computer hardware or software), vehicle
or property, purchased or leased using the Funds, ceases to be used for the proper use as
originally stated in the Scope of Work, or the Project is discontinued, any Funds expended for
that purpose must be returned to LACMTA as follows: GRANTEE shall be required to repay
the Funds in proportion to the useful life remaining and in an equal proportion of the grant to
GRANTEE Funding Commitment ratio.
4.7 If the Project requires the implementation of an Intelligent
Transportation Systems ("ITS") project, GRANTEE shall ensure the Project is consistent with
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FTIP #: LA9918809
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Project#: MM4602.02/E1714
FA# 920000000OM460202
the Regional ITS Architecture. Attachment G, the Los Angeles County Regional ITS
Architecture (CONNECT -IT) Consistency Self -Certification Form, must be completed and
signed for planned ITS projects and/or ITS projects that use local, state, or federal funds
programmed or administered through LACMTA. Refer to www.laconnect-it.com to find
information about the CONNECT -IT Service Packages.
4.8 If any parking facilities are designed and/or constructed using the
Funds, GRANTEE shall coordinate with LACMTA parking program staff (see
www.metro.net for staff listing) in the planning, design and management of the facility and
shall ensure that its implementation is consistent with the LACMTA adopted parking policy.
For the parking policy, see
http: / /media.metro.net/projects_studies/callTproj ects/images/09 % 2OAppendix%20D % 2OPa
rking%20Policy.pdf
5. REIMBURSEMENT OF FUNDS
The Funds will be released on a reimbursement basis in accordance with invoices submitted in
support of the Quarterly Progress/Expenditure Reports. LACMTA will make all disbursements
electronically unless an exception is requested in writing. Reimbursements via Automated
Clearing House (ACH) will be made at no cost to GRANTEE. GRANTEE must register in
LACMTA's iSupplier portal and submit an application before grant payments can be made.
The link to the portal can be found at htW://media.metro.net/uploads/EBB/Vendor Portal
Registration.pdf. GRANTEE must provide detailed supporting documentation with its
Quarterly Progress/Expenditure Reports. GRANTEE Funding Commitment, if any, must be
spent in direct proportion to the Funds with each quarter's payment.
6. REPORTING AND AUDIT REQUIREMENTS/PAYMENT ADJUSTMENTS
6.1 GRANTEE shall submit the draft of Quarterly Progress/Expenditure
Report (Attachment D-2) within sixty (60) days after the close of each quarter on the last day of
the months November, February, May and August to the LACMTA Project Manager for review
and pre -approval of the applicable report. LACMTA Project Manager shall review and respond
in writing to the draft Quarterly Progress/Expenditure Report within thirty (30) calendar days
from receipt. Grantee shall submit the LACMTA pre -approved Quarterly Progress/Expenditure
Report no later than five (5) days after receipt of LACMTA's written approval. Should
GRANTEE fail to submit either the draft or pre -approved reports within five (5.) days of the due
date and/or submit incomplete reports, LACMTA will not reimburse GRANTEE until the
completed required reports are received, reviewed, and approved. The Quarterly
Progress/Expenditure Reports shall include all appropriate documentation (such as contractor
invoices, timesheets, receipts, etc.), and any changes to interim milestone dates that do not
impact the final milestone date. All supporting documents must include a clear justification
and explanation of their relevance to the Project. If no activity has occurred during a particular
quarter, GRANTEE will still be required to submit the Quarterly Progress/Expenditure Reports
indicating no dollars were expended that quarter. If a request for reimbursement exceeds
$500,000 in a single month, then GRANTEE can submit such an invoice once per month with
supporting documentation. Expenses that are not invoiced to LACMTA Accounts Payable
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FTIP #: LA9918809
Subregion ID: South Bay
Project#: MM4602.02/E1714
FA# 9200000000M460202
within ninety (90) days after the lapsing date specified in Part II, Section 9.1 below are not
eligible for reimbursement.
6.2 GRANTEE shall submit the Project expenditure estimates for the
subsequent fiscal year by February of each year. LACMTA will use the estimates to determine
the Project budget for the upcoming fiscal year.
6.3 LACMTA, and/or its designee, shall have the right to conduct audits of
the Project as deemed appropriate, such as financial and compliance audits, interim audits, pre -
award audits, performance audits and final audits. LACMTA will commence a final audit
within six months of receipt of acceptable final invoice, provided the Project is ready for final
audit (meaning all costs and charges have been paid by GRANTEE and invoiced to LACMTA,
and such costs, charges and invoices are properly documented and summarized in the
accounting records to enable an audit without further explanation or summarization
including actual indirect rates for the period covered by the FA period under review).
GRANTEE agrees to establish and maintain proper accounting procedures and cash
management records and documents in accordance with Generally Accepted Accounting
Principles (GAAP). GRANTEE shall reimburse LACMTA for any expenditure not in
compliance with the Scope of Work and/or not in compliance with other terms and conditions
of this F.A. The allowability of costs for GRANTEE's own expenditures submitted to LACMTA
for this Project shall be in compliance with Office of Management and Budget (OMB) Circular
A-87. The allowability of costs for GRANTEE's contractors, consultants and suppliers
expenditures submitted to LACMTA through GRANTEE's Quarterly Progress/Expenditures
shall be in compliance with OMB Circular A-87 or Federal Acquisition Regulation (FAR)
Subpart 31 and 2 CFR Subtitle A, Chapter II, Part 225 (whichever is applicable). Findings of
the LACMTA audit are final. When LACMTA audit findings require GRANTEE to return
monies to LACMTA, GRANTEE agrees to return the monies within thirty (30) days after the
final audit is sent to GRANTEE.
6.4 GRANTEE's records shall include, without limitation, accounting
records, written policies and procedures, contract files, original estimates, correspondence,
change order files (including documentation covering negotiated settlements), invoices, and
any other supporting evidence deemed necessary by LACMTA to substantiate charges related
to the Project (all collectively referred to as "records"). Such records shall be open to
inspection and subject to audit and reproduction by LACMTA auditors or authorized
representatives to the extent deemed necessary by LACMTA to adequately permit evaluation
of expended costs. Such records subject to audit shall also include, without limitation, those
records deemed necessary by LACMTA to evaluate and verify, direct and indirect costs,
(including overhead allocations) as they may apply to costs associated with the Project.
These records must be retained by GRANTEE for three years following final payment under
this Agreement. Payment of retention amounts shall not occur until after the LACMTA's
final audit is completed.
6.5 GRANTEE shall cause all contractors to comply with the requirements
of Part II, Section 6, paragraphs 6.3 and 6.4 above. GRANTEE shall cause all contractors to
cooperate fully in furnishing or in making available to LACMTA all records deemed
necessary by LACMTA auditors or authorized representatives related to the Project.
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FTIP #: LA9918809
Subregion ID: South Bay
Project#: MM4602.02/E1714
FA# 920000000OM460202
6.6 LACMTA or any of its duly authorized representatives, upon
reasonable written notice, shall be afforded access to all GRANTEE's records and its
contractors related to the Project, and shall be allowed to interview any employee of
GRANTEE and its contractors through final payment to the extent reasonably practicable.
6.7 LACMTA or any of its duly authorized representatives, upon
reasonable written notice, shall have access to the offices of GRANTEE and its contractors,
shall have access to all necessary records, including reproduction, at no charge to LACMTA,
and shall be provided adequate and appropriate work space in order to conduct audits in
compliance with the terms and conditions of this FA.
6.8 When business travel associated with the Project requires use of a
vehicle, the mileage incurred shall be reimbursed at the mileage rates set by the Internal
Revenue Service, as indicated in the United States General Services Administration Federal
Travel Regulation, Privately Owned Vehicle Reimbursement Rates.
6.9 GRANTEE shall be responsible for ensuring all contractors/
subcontractors for the Project comply with the terms of the Ordinance, the Guidelines and
the Multi -Year Subregional Programs Administrative Procedures. GRANTEE shall cooperate
with LACMTA Management Audit Services Department such that LACMTA can meet its
obligations under the Ordinance, the Guidelines and the Multi -Year Subregional Programs
Administrative Procedures.
6.10 GRANTEE shall certify each invoice by reviewing all subcontractor
costs and maintaining internal control to ensure that all expenditures are allocable, allowable
and reasonable and in accordance with OMB A-87 or FAR subpart 31 and 2 CFR Subtitle A,
Chapter I1, part 225, (whichever is applicable) and the terms and conditions of this FA.
6.11 GRANTEE shall also certify final costs of the Project to ensure all costs
are in compliance with OMB A-87 or FAR subpart 31 and 2 CFR Subtitle A, Chapter II, part
225, (whichever is applicable) and the terms and conditions of this FA.
6.12 In addition to LACMTA's other remedies as provided in this FA,
LACMTA may withhold the Funds if the LACMTA audit has determined that GRANTEE
failed to comply with the Scope of Work (such as misusing Funds or failure to return Funds
owed to LACMTA in accordance with LACMTA audit findings) and /or is severely out of
compliance with other terms and conditions as defined by this FA, including the access to
records provisions of Part II, Section 6.
7. GRANT
This is a one-time only grant of the Measure M funds and Proposition C 25% funds subject to
the terms and conditions agreed to herein. This grant does not imply nor obligate any future
funding commitment on the part of LACMTA.
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8. SOURCES AND DISPOSITION OF FUNDS
8.1 The obligation for LACMTA to grant the Funds for the Project is
subject to sufficient Funds being made available for the Project by the LACMTA Board of
Directors. If such Funds are not made available as anticipated from Measure M Program
revenues, LACMTA will have the right to adjust the cash flow accordingly until such funds
become available. LACMTA shall have no obligation to provide any other funds for the
Project, unless otherwise agreed to in writing by LACMTA.
8.2 GRANTEE shall fully fund and contribute the GRANTEE Funding
Commitment, if any is identified in the Project Funding (Attachment A), towards the cost of
the Project. If the Funds identified in Attachment A are insufficient to complete the Project,
GRANTEE agrees to secure and provide such additional non-LACMTA programmed funds
necessary to complete the Project.
8.3 GRANTEE shall be responsible for any and all cost overruns for the
Project pursuant to Section 8.2.
8.4 GRANTEE shall be eligible for the Funds up to the grant amount
specified in Part I, Section 2 of this FA subject to the terms and conditions contained herein.
Any Funds expended by GRANTEE prior to the Effective Date of this FA shall not be
reimbursed nor shall they be credited toward the GRANTEE Funding Commitment
requirement, without the prior written consent of LACMTA. GRANTEE Funding
Commitment dollars expended prior to the year the Funds are awarded shall be spent at
GRANTEE's own risk, or as delineated in a Letter of No Prejudice executed by the prospective
GRANTEE and LACMTA.
8.5 If GRANTEE receives outside funding for the Project in addition to the
Funds identified in the Project Funding and the Expenditure Plan at the time this grant was
awarded, this FA shall be amended to reflect such additional funding. If, at the time of final
invoice or voucher, funding for the Project (including the Funds, GRANTEE Funding
Commitment, and any additional funding) exceeds the actual Project costs, then the cost
savings shall be applied in the same proportion as the sources of funds from each party to this
FA as specified in the Project Funding and both the Funds and GRANTEE Funding
Commitment required for the Project shall be reduced accordingly. LACMTA shall have the
right to use any cost savings associated with the Funds at its sole discretion, including, without
limitation, programming the unused Funds to another project or to another grantee within the
subregion in accordance with the Ordinance, the Guidelines and the Multi -Year Subregional
Programs Administrative Procedures. If, at the time of final voucher, it is determined that
GRANTEE has received Funds in excess of what GRANTEE should have received for the
Project, GRANTEE shall return such overage to LACMTA within 30 days from final voucher.
9. TIMELY USE OF FUNDS / REPROGRAMMING OF FUNDS
9.1 GRANTEE must demonstrate timely use of the Funds by:
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(i) Executing this FA within ninety (90) days of receiving formal
transmittal of the FA from LACMTA, or by December 31 of the
first Fiscal Year in which the Funds are programmed, whichever
date is later; and
(ii) Beginning Project Design, Preliminary Engineering -(PE) within
six (6) months from completion of environmental clearance, if
appropriate.
(iii) Executing Contracts for Construction or Capital purchase within
twelve (12) months from the date of completion of design; and
(iv) Delivering Work in accordance with schedule; changes to the
schedule will require an Amendment to Attachment C to reflect
updated milestone dates. Meeting the Project milestone due
dates as agreed upon by the LACMTA and GRANTEE in
Attachment C of this FA; and
(v) Submitting the Quarterly Progress/Expenditure Reports as
described in Part II, Section 6.1 of this FA; and
(vi) Expending the Measure M funds granted under this FA for
allowable costs within three years or 36 months from July 1 of the
Fiscal Year in which the Funds are programmed, unless
otherwise stated in this FA. Measure M funds programmed for
FY 2020-21 are subject to lapse by June 30, 2023. Measure M
funds programmed for FY 2021-22 are subject to lapse by June 30,
2024.
(vii) Expending the Proposition C 25% funds granted under this FA
for allowable costs within three years or 36 months from July 1 of
the Fiscal Year in which the Funds are programmed, unless
otherwise stated in this FA. Proposition C 25 % funds
programmed for FY 2020-21 are subject to lapse by June 30, 2023.
9.2 In the event that the timely use of the Funds is not demonstrated as
described in Part II, Section 9.1 of this FA, the Project will be reevaluated by LACMTA as part
of its Annual Update process and the Funds may be reprogrammed to another project by the
LACMTA Board of Directors in accordance with the Measure M Ordinance, the Guidelines and
the Multi -Year Subregional Programs Administrative Procedures. In the event that all the
Funds are reprogrammed, this FA shall automatically terminate.
10. DEFAULT
A Default under this FA is defined as any one or more of the following: (i) GRANTEE fails to
comply with the terms and conditions contained herein; and/or (ii) GRANTEE fails to perform
satisfactorily or make material changes, as determined by LACMTA at its sole discretion, to the
Expenditure Plan, the Scope of Work, or the Project Funding without LACMTA's prior written
consent or approval as provided herein.
11. REMEDIES
Rev. 06.01.2021 13 Measure M MSP/Earmark Exchange PC25%
Funding Agreement
Page 63 of 186
FTIP #: LA9918809 Project#: MM4602.02/E1714
Subregion ID: South Bay FA# 920000000OM460202
11.1 In the event of a Default by GRANTEE, LACMTA shall provide written
notice of such Default to GRANTEE with a 30-day period to cure the Default. In the event
GRANTEE fails to cure the Default, or commit to cure the Default and commence the same
within such 30-day period to the satisfaction of LACMTA, LACMTA shall have the following
remedies: (i) LACMTA may terminate this FA; (ii) LACMTA may make no further
disbursements of Funds to GRANTEE; and/or (iii) LACMTA may recover from GRANTEE any
Funds disbursed to GRANTEE as allowed by law or in equity.
11.2 Effective upon receipt of written notice of termination from LACMTA,
GRANTEE shall not undertake any new work or obligation with respect to this FA unless so
directed by LACMTA in writing. Any Funds expended after termination shall be the sole
responsibility of GRANTEE.
11.3 The remedies described herein are non-exclusive. LACMTA shall have
the right to enforce any and all rights and remedies herein or which may be now or hereafter
available at law or in equity.
12. COMMUNICATIONS
12.1 GRANTEE shall ensure that all Communication Materials contain
recognition of LACMTA's contribution to the Project as more particularly set forth in
"Funding Recipient Communications Guidelines" available online at
http: /.Imetro.net/partners-civic. The Funding Recipient Communications Guidelines may
be changed from time to time during the course of this Agreement. GRANTEE shall be
responsible for complying with the latest Funding Recipient Communications Guidelines
during the term of this Agreement, unless otherwise specifically authorized in writing by the
LACMTA Chief Communications Officer.
12.2 For purposes of this Agreement, "Communications Materials"
include, but are not limited to, press events, public and external newsletters, printed
materials, advertising, websites radio and public service announcements, electronic media,
and construction site signage. A more detailed definition of "Communications Materials" is
found in the Funding Recipient Communications Guidelines.
12.3 The Metro logo is a trademarked item that shall be reproduced and
displayed in accordance with specific graphic guidelines. The preferred logo lock -up for
Funding Recipients to use is included in the Funding Recipient Communications
Guidelines.
12.4 GRANTEE shall ensure that any subcontractor, including, but not
limited to, public relations, public affairs, and/or marketing firms hired to produce Project
Communications Materials for public and external purposes will comply with the
requirements contained in this Section.
12.5 The LACMTA Project Manager shall be responsible for monitoring
GRANTEE's compliance with the terms and conditions of this Section. GRANTEE's failure to
Rev. 06.01.2021 14 Measure M MSP/Earmark Exchange PC25%
Funding Agreement
Page 64 of 186
FTIP #: LA9918809 Project#: MM4602.02/E1714
Subregion ID: South Bay FA# 920000000OM460202
comply with the terms of this Section shall be deemed a default hereunder and LACMTA shall
have all rights and remedies set forth herein.
13. OTHER TERMS AND CONDITIONS
13.1 This FA, along with its Attachments, constitutes the entire
understanding between the parties, with respect to the subject matter herein. The FA shall not
be amended, nor any provisions or breach hereof waived, except in writing signed by the parties
who agreed to the original FA or the same level of authority. Adoption of revisions or
supplements to the Guidelines shall cause such revisions or supplements to become
incorporated automatically into this Agreement as though fully set forth herein.
13.2 GRANTEE is obligated to continue using the Project dedicated to the
public transportation purposes for which the Project was initially approved. The Project right-
of-way, the Project facilities constructed or reconstructed on the Project site, and/or Project
property purchased, excluding construction easements and excess property (whose
proportionate proceeds shall be distributed in an equal proportion of the grant to GRANTEE
Funding Commitment ratio), shall remain dedicated to public transportation use in the same
proportion and scope and to the same extent as described in this FA. Equipment acquired as
part of the Project, including office equipment, vehicles, shall be dedicated to that use for their
full economic life cycle, including any extensions of that life cycle achieved by reconstruction,
rehabilitation, or enhancements.
13.3 In the event that there is any legal court (e.g., Superior Court of the State
of California, County of Los Angeles, or the U.S. District Court for the Central District of
California) proceeding between the parties to enforce or interpret this FA, to protect or establish
any rights or remedies hereunder, the prevailing party shall be entitled to its costs and
expenses, including reasonable attorney's fees.
13.4 Neither LACMTA nor any officer or employee thereof shall be
responsible for any damage or liability occurring by reason of anything done or committed to
be done by GRANTEE under or in connection with any work performed by and or service
provided by GRANTEE, its officers, agents, employees, contractors and subcontractors under
this FA. GRANTEE shall fully indemnify, defend and hold LACMTA and its subsidiaries, and
its officers, agents and employees harmless from and against any liability and expenses,
including without limitation, defense costs, any costs or liability on account of bodily injury,
death or personal injury of any person or for damage to or loss of risk of property, any
environmental obligation, any legal fees and any claims for damages of any nature whatsoever
arising out of the Project, including without limitation: (i) use of the Funds by GRANTEE, or its
officers, agents, employees, contractors or subcontractors; (ii) breach of GRANTEE's
obligations under this FA; or (iii) any act or omission of GRANTEE, or its officers, agents,
employees, contractors or subcontractors in the performance of the work or the provision of the
services, in connection with the Project including, without limitation, the Scope of Work,
described in this FA.
13.5 Neither party hereto shall be considered in default in the performance of
its obligation hereunder to the extent that the performance of any such obligation is prevented
Rev. 06.01.2021 15 Measure M MSP/Earmark Exchange PC25%
Funding Agreement
Page 65 of 186
FTIP #: LA9918809 Project#: MM4602.02/E1714
Subregion ID: South Bay FA# 920000000OM460202
or delayed by unforeseen causes including acts of God, acts of a public enemy, and government
acts beyond the control and without fault or negligence of the affected party. Each party hereto
shall give notice promptly to the other of the nature and extent of any such circumstances
claimed to delay, hinder, or prevent performance of any obligations under this F.A.
13.6 GRANTEE shall comply with and ensure that work performed under this
FA is done in compliance with Generally Accepted Accounting Principles (GAAP), all
applicable provisions of federal, state, and local laws, statutes, ordinances, rules, regulations,
and procedural requirements including Federal Acquisition Regulations (FAR), and the
applicable requirements and regulations of LACMTA. GRANTEE acknowledges responsibility
for obtaining copies of and complying with the terms of the most recent federal, state, or local
laws and regulations, and LACMTA requirements including any amendments thereto.
13.7 GRANTEE agrees that the applicable requirements of this FA shall be
included in every contract entered into by GRANTEE or its contractors relating to work
performed under this FA and LACMTA shall have the right to review and audit such contracts.
13.8 GRANTEE shall not assign this FA, or any part thereof, without prior
approval of the LACMTA Chief Executive Officer or his designee. Any assignment by
GRANTEE without said prior consent by LACMTA shall be void and unenforceable.
13.9 This FA shall be governed by California law. If any provision of this FA
is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining
provisions shall nevertheless continue in full force without being impaired or invalidated in any
way.
13.10 The covenants and agreements of this FA shall inure to the benefit of,
and shall be binding upon, each of the parties and their respective successors and assigns.
13.11 GRANTEE will advise LACMTA prior to any key Project staffing
changes. Notice will be given to the parties at the address specified in Part I, unless
otherwise notified in writing of change of address or contact person.
13.12 GRANTEE, in the performance of the work described in this FA, is not
a contractor nor an agent or employee of LACMTA. GRANTEE attests to no organizational
or personal conflicts of interest and agrees to notify LACMTA immediately in the event that
a conflict, or the appearance thereof, arises. GRANTEE shall not represent itself as an agent
or employee of LACMTA and shall have no powers to bind LACMTA in contract or
otherwise.
Rev. 06.01.2021 16 Measure M MSP/Earmark Exchange PC25%
Funding Agreement
Page 66 of 186
ATTACHMENT A -PROJECT FUNDING
Measure M MSP - Transportation System and Mobility Improvements Program - Funding Agreement Projects - FA# 920000000OM460202
Project Title: El Segundo Boulevard Improvement Project Project#: E1714/MM4602.02
PROGRAMMED BUDGET - SOURCES OF FUNDS
SOURCES OF FUNDS
Prior Years
FY2019-20
FY 2020-21
FY2021-22
FY2022-23
Total
Budget
of Budget
LACMTA PROGRAMMED FUNDING
MEASURE M MSP FUNDS
$ 465,000
S 3,585,000
$ 4,050,000
55%
2016 FEDERAL EARMARK EXCHANGE
$ 78G,537.00
$ 786,537.00
11%
SUM PROD LACMTA FUNDS
$
$
$ 465,000
$ 4,371,537
$
$ 4,836,537
65%
OTHER NO LACMTA FUNDING:
LOCAL:
0%
Local Return (Prop C)
S 39,890
$ 1,000,000
$ 1,039,890
14%
Local Return (Measure M)
$ 1,524,573
$ 1,524,573
21%
STATE:
$ -
0%
FEDERAL:
S
0%
PRIVATE OR OTHER:
S
0%
SUM NON-LACMTA FUNDS
$
$
$ 39,890
$ 2,524,573.00
$
S 2,564,463.00
35%
TOTAL PROJECT FUNDS
$
$
$ 504,890
1 $ 6,896,110.001
$
I $ 7,401,000.00
100%
Use Actual $$$
03.01.19
Measure M Funding Agreement - MSP
Attachment A- Project Funding
Page 67 of 186
ATTACHMENT B - EXPENDITURE PLAN COST & CASH FLOW BUDGET
Measure M MSP - Transportation System and Mobility Improvements Program - Funding Agreement Projects - FA# 920000000OM460202
Project Title: El Segundo Boulevard Improvement Project Project#: E1714/ MM4602.02
PROGRAMMED SOURCES OF FUNDS
SOURCES OF FUNDS
FY 2029.21
Qtr 1
FY 2020.21
Qir 2
FY 2020-21
Qtr 3
FY 2020.21
Qtr 4
1 FY 2021.22
Qtr 1
FY 2021.22
Qtr 2
FY 2021.22
Qtr 3
FY 2021-22
Qtr 4
TOTAL BUDGET
LACMTA PROGRAMMED FUNDS:
MEASURE M MSP FUNDS:
Planning AL-tivities/Pmg Dev
s0
Environmental
$0
Design and PS&E
$465.000
$465,000
Right -of -Way Acquisition
$0
Construction
$500 006
$500,000
Vehicle Purchase
$0
Others
$o
Total Measure M
s6
so
s0
5465,000
so
10
so
$500,000
$965,000
LACMTA: 2016 Federal Earmark Exchange
PianidnSLAc&ities/Prog Dev
SO
Environmental
so
Design and PS&E
so
Right -of -Way Acquisition
s0
Construction
$0
Vehicle Purchase
$0
Othtrs
$0
Total Earmark Exchange
$0
10
10
SOT
so
f 10
I so
I so
I so
SUM PROG LACMTA FUNDS:
so
So
SO
$465,000
So
s0
so
$500,000
S965,000
OTHER NON LACMTA FUNDING:
LOCAL: Pro C (Local Return)
FlanningActivilies/Prog Dev
$25.000
$25.000
Environmental
$14,890
$14,890
Design and PS&E
$0
Right-ol Acquisition
So
Construction
$250.000
$250.000
Vehicle Purchase
s0
Others
10
LOCAL: Measure M (Loco Return)
Planning Activities/Prog Dev
so
Environmental
$0
Design and PS&E
$0
Ri t-of--Wa A msition
so
Construction
S500,000
S500,000
Vehicle Purchase
$0
Others
$0
Total STATE
so
$0
$39,890
1 SO
so
I so
I so
5750,000
$789,890
STATE:
Planning Activities/PTOg Dev
so
Environmental
so
Design and PS&E
so
Pight-of-Way A uisition
$0
Construction
so
Vehicle Purchase
So
O[ eT5
$0
Total STATE
10
so
$0
so
$0
$0
SO
s0
so
SUM NON-LACMTA FUNDS:
$0
$6
1 $39,8901
So
I $6
I S6 I
s6
1750,000 I
S789.890
PROJECT FUNDING
FY2020.21 and FY2021-22
So
so
$39.890
1465,000
10
so
$0
$1,250.000
$1,754,890
09.10.19
loft
Measure M Funding Agreement - MSP
Attachment B - Upend[ture Plan
Page 68 of 186
ATTACHMENT B - EXPENDITURE PLAN COST & CASH FLOW BUDGET
Measure M MSP -Transportation System and Mobility Improvements Program -Funding Agreement Projects - FA# 9200000000M4G0202
Project Title: El Segundo Boulevard Improvement Project Project#: E1714/ MM4602.02
PROGRAMMED SOURCES OF FUNDS
SOURCESOF 1
1
• 1
MEASURE M MSP FUNDS:
0011,11! Iry
Right -of -Way cquisillon
--------
•
•••
r
. :. 1 1
. !. ! 1 1
! 1 1
I I I
. 1 1 1
, 1 11
'. 1 1 1
1 1 1
Planning Act vitieqPrug Dev
Design
--------�
MIMI
Design and PS&E
• r
111 fll
1 111
�����
PROJECT FUNDING
FY21FY2023-24
1 1!1
1
1
!
1
1
!
1
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P:•'O•a•�i�O.ifaiaOr�i'•O�i.'POi10i'OOi�i/OPaai�i�aYi �iaiaPiaiYf+i�ialiai�0.b�a1OaO�0Oia•1DafOa�i00•di01di01�,ai/a491i•OO•fOiaOaaiaOOi
.111111111.11111/1.1111.1111111.1311111..11111..1...••...af•..1a.....f...♦1.....Y....1..
Yi�P.�i4*•'•�i1.���i�ff•�ii•'.�i10i�1�i�•4�i31i�iOFOiYi�i�Ji�.4�i�0i�i�.+.�i�00i�P����i1P��i1�lOifilOi �04�/O1dPildi�ildi�i1000i'DifPOi41di4
:.:.:.�1:,:.�1::,:.,:..�1:.:.:I:.:.,:I:t�.:,:..,::.:Y:.�1:,:A1:.�,:.:1�1:1:G1:1:! 11111�� 1�1:1�1�i a�1�i 1�1�.�1::1�1i:1��i:•�1:.:•�i
•..�1�f�.�f*f�.�f�a�...�1�Y�..:Y:.:1:.:.�1.1.1±G1�1�1�1�1.1:.�11.�1�1�1�
::::ai:liaii0iai�.�aai��ia0iai10iai�Piai10,1a
1111111111.11•.1♦•......,..
:::Yi'di�i/�li�i'Oa���4i1i1i1r1Di�i�Pi�i�O��i���
•••r••••r.vr••1-•-rr
LACMTA FUNDS
TOTALTOTAL
• r
411 111
f I11���
1 !1!
TOTALPROJECT FUNDING
09.10.19
2of2
Measure M Funding Agreement- MSP
Attachment B - Expenditure Plan
Page 69 of 186
FTIP #: LA9918809 Project#: E1714/MM4602.02
Subregion ID: South Bay Funding Agreement#: 920000000OM460202
ATTACHMENT C
SCOPE OF WORK
CAPITAL PROJECT
PROJECT NAME: El Segundo Boulevard Improvement Project
PROJECT LOCATION/LIMITS/AREA:
The project is located along El Segundo Boulevard in the City of El Segundo, between
Illinois Street and Isis Avenue.
PROJECT DESCRIPTION INCLUDING MULTI -YEAR SUBREGIONAL PROGRAM AND
PROJECT NEXUS:
The purpose of this project is to promote complete street and improve mobility &
accessibility by adding bike lanes and upgrading pedestrian infrastructure/ADA
improvements between transit stops (Metro station and bus stations,) to promote sub -
regional mobility and to support job creation & retention by improving transportation options
and first/last mile connections to transits located on Metro's Countywide Strategic Arterial
Network (CSAN) and nearby major employment areas, to support local land use and
environmental policies and to improve environmental quality by reducing vehicle travels
and greenhouse gas emission, and to improve public health and quality of life by promoting
biking and walking.
El Segundo Boulevard is a major arterial east/ west six -lane divided arterial from Isis
Avenue to Pacific Coast Highway and a four -lane divided arterial from Pacific Coast
Highway to Illinois Street. The corridor is mixed with commercial developments and
aerospace campuses. The roadway has a varying width from 52-feet curb to curb on the
westerly end of the project to 106-feet at the easterly end of the project limits. The existing
pavement shows widespread signs of deterioration throughout the corridor with an average
pavement condition index between 0-40 which constitutes a need for rehabilitation and/ or
reconstruction. Existing conditions on El Segundo Boulevard are missing ADA compliant
curb ramps, larger traffic signal poles, dedicated bicycle facilities including bicycle
detection, and adequate pedestrian crossings. These deficiencies and the high volume of
vehicles during peak hours create adverse conditions for cyclists and pedestrians crossing
the street. The El Segundo Police Department also revealed several rear end and
broadside collision along El Segundo Blvd which indicates that the traffic signal equipment
and pedestrian striped crossings may be substandard. Data also collected between 2012
through 2017, and it shows that the project corridor has had 40 reported collisions and 9
involving pedestrians and cyclists.
The project promotes and increases bicycle ridership while creating a streamline
connection to Metro's Green Line Station at Nash Street and El Segundo Boulevard. In
addition, the City of El Segundo was involved in a study to address the safety,
environmental and connectivity issues within the South Bay Cities. Through extensive
03.01.19
Measure M Funding Agreement — MSP
Attachment C — Scope of Work
Page 70 of 186
FTIP #: LA9918809
Subregion ID: South Bay
Project#: E1714/MM4602.02
Funding Agreement#: 9200000000M460202
public outreach and bicycle counts El Segundo Blvd, between Pacific Coast Highway to Isis
Avenue, was identified as a Class I and Class II bicycle facility. Adding bike lanes along El
Segundo Blvd will help define road space for bikes and for cars, promoting a healthy
community and more orderly flow of traffic.
SCOPE:
This project will address critical resurfacing needs along El Segundo Boulevard to provide a
smoother roadway surface and improving driving conditions. Although, the project limits
extend to Illinois Street, the pavement rehabilitation will begin at Pacific Coast Highway and
extend to Isis Avenue. The pavement rehabilitation scope will be covered under local
funds listed above.
The project will not only rehabilitate the existing pavement, but also provide critical
pedestrian accessibility improvements. The project will upgrade accessibility by installing
curb ramps at the intersections of Illinois Street, Continental Boulevard, Nash Street,
Douglas Street, and Aviation Boulevard. The project will improve safety and efficiency by
installing approximately 10,000 linear feet of bike lanes on El Segundo Boulevard as
follows:
• Cycle Track —1,020 lineal feet — the cycle track connects to an existing bike path
that is 930 lineal feet.
• Class II — 6,300 lineal feet
• Class III — 2,600 lineal feet
This project will also enhance bicycle circulation by installing shared Class III bike lane
marking and dedicated Class II bike lane striping at the following locations:
• On Douglas Street between Rosecrans Avenue and Imperial Highway
(recommended to be a Class II in the SBBMP)
o Class II—17,500 lineal feet
o Class III — 3,650 lineal feet
On Nash Street between El Segundo Boulevard and Imperial Highway
(recommended to be a Class III in the SBBMP)
o Class II — 3,650 lineal feet
o Class III — 6,750 lineal feet
• On Continental Blvd between El Segundo Boulevard and Grand Avenue (no mention
in the SBBMP)
03.01.19
Measure M Funding Agreement — MSP
Attachment C — Scope of Work
Page 71 of 186
FTIP #: LA9918809
Subregion ID: South Bay
o Class III — 2,050 lineal feet
Project#: E1714/MM4602.02
Funding Agreement#: 920000000OM460202
Traffic signal improvements include removing median mounted traffic signal poles, and
installing pedestrian countdown signal heads along El Segundo Boulevard at the
intersections of Illinois St, Continental Blvd, Nash St, Douglas St, and Isis Ave. The project
will install bicycle detection at each intersection, install larger traffic signal poles to account
for longer mast arms, install pedestrian push buttons, remove median mounted traffic signal
pole at Douglas Street intersection, install video detections, and install pedestrian
countdown signal heads.
03.01.19
Measure M Funding Agreement — M S P
Attachment C — Scope of Work
Page 72 of 186
FTIP #: LA9918809
Subregion ID: South Bay
PROJECT FUNDING:
Project#: E1714/MM4602.02
Funding Agreement#: 920000000OM460202
PHASE
LACMTA -
MEASURE M
FUNDS
LOCAL AGENCY
IF ANY
OTHER
TOTAL
PANED
$5,000
$0
$0
$5,000
PS and E
$460,000
$39,890
$0
$499,890
RIW Support
$0
$0
$0
$0
RIW Capital
$0
$0
$0
$0
Construction Support
$645,000
$0
$0
$645,000
Construction Capital
$2,940,000
$2,524,573
$786,037*
$6,251,110
TOTAL BUDGET COST
$4,050,000
$2,564,463
$1,028,037
$7,401,000
*2016 Federal Earmark funding
ESTIMATED PROJECT COSTS:
ITEM DESCRIPTION
QUANTITY
UNIT
UNIT COST
TOTAL COST
Mobilization, Traffic Control, Stormwater Pollution
Control, Clearing & Grubbing, etc.
1
LS
$720,000
$720,000
Remove existing AC or concrete facilities, adjust 1
relocate utilities associated with AC pavement,
cold mill, miscellaneous base, AC.
CITY LOCAL FUNDS TO BE USED
1
__
LS
$3,100,000
$3,100,000
Curb ramps and ADA sidewalk improvements
El Segundo Blvd I Illinois St intersection
2
EA
$8,000
$16,000
El Segundo Blvd I Continental Blvd intersection
2
EA
$8,000
$16,000
El Segundo Blvd / Nash St intersection
1
EA
$8,000
$8,000
El Segundo Blvd 1 Douglas St intersection
3
EA
$8,000
$24,000
El Segundo Blvd 1 Aviation Blvd intersection
4
EA
$8,000
$32,000
El Segundo Blvd I Isis Ave intersection
1
EA
$8,000
$8,000
Associated concrete work (cross gutters, curb
drains, curbs, curb and gutter, etc. throughout
project)
1
LS
$300,000
$300,000
Bike Lane Improvements
Microsurfacin (Douglas St
740,000
SF
$0.80
$592,000
Concrete Cycle Track colored
5,000
SF
$20
$100,000
Catch Basin, Curb Openings
2
EA
$20,000
$40,000
Signing and Striping entireproject)
1
LS
$300,000
$300,000
Traffic Signal Improvements
Reset Loop Detectors - El Segundo Blvd I PCH
1
LS
$15,000
$15,000
El Segundo Blvd I Illinois St intersection
1
LS
$70,000
$70,000
El Segundo Blvd I Continental Blvd intersection
1
LS
$85,000
$85,000
El Segundo Blvd / Nash St intersection
1
LS
$120,000
$120,000
El Segundo Blvd / Douglas St intersection
1
LS
$200,000
$200,000
El Segundo Blvd 1 Aviation Blvd intersection
1
LS
$60,000
$60,000
Landscape Improvements
1
LS
$700,000
$700,000
Contingency
1
LS
$968,047
$250,000
Design Support During Construction
1
LS
$645,000
$645,000
GRAND TOTAL
$7,401,000
03.01.19 4 Measure M Funding Agreement - M S P
Attachment C - Scope of Work
Page 73 of 186
FTIP #: LA9918809
Subregion ID: South Bay
Project#: E1714/MM4602.02
Funding Agreement#: 920000000OM460202
PROJECT DETAILED SCHEDULE:
Milestones
.. "- :;.
Begin
;; End
Duration
months
DESIGN MILESTONES
Solicitation for Design Phase (Bid/Proposal
12/3/2019
3/4/2020
3 months
Preliminary Design
3/4/2020
6/31/2020
4 months
PANED
N/A
NIA
N/A
PS&E
60% PS&E
07/2020
12/2020
6 months
90% PS&E
01/2021
5/2021
5 months
100% PS&E
6/2021
1/2022
6 months
Submittals and Reviews (1)
1/2022
6/2022
6 months
CONSTRUCTION MILESTONES
Solicitation for Construction Phase (Bid/Proposal
7/2022
9/2022
2 months
Contract Award
10/2022
11/2022
2 months
Fully Executed Contract
11/2022
11/2022
1 month
General Construction / Close Out Project
112023
5/2023
4 months
(1) The City is pending County approval on traffic signal plans.
03.01.19
Measure M Funding Agreement - M S P
Attachment C - Scope of Work
Page 74 of 186
FTIP #: LA9918809
Subregion 1 D: South Bay
PROJECT MAP:
CITY1 OF L:YAIRPORT
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Project#: F1714/MM4602.02
Funding Agreement#: 920000000OM460202
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ENGINEERS I N G
Santa Barbara, CA 93103
ENGINEERING SURVEYING
Phone:805-692-6921
CONS rRU Ct ION MANAGEMENT
www.mnsengincers.com
I I UTAH AVE I CITY 1 OF
ALASNA AVE l HAWTHORNE
CITY OF EL SEGUNDO
EL SEGUNDO BOULEVARD
IMPROVEMENTS PROJECT
VICINITY MAP
1500, 0' 1500'
SCALE', 1"= 1500'
03.01.19 6 Measure M Funding Agreement — M S P
Attachment C — Scope of Work
Page 75 of 186
FA ATTACHMENT D
PROJECT REPORTING & EXPENDITURE GUIDELINES
REPORTING PROCEDURES
• Quarterly Progress/Expenditure Report (Attachment D2) are required for all projects. The
GRANTEE shall be subject to and comply with all applicable requirements of the funding
agency regarding project -reporting requirements. In addition, GRANTEE will submit the
Quarterly Expenditure Report to the LACMTA, after receiving LACMTA Project Manager's
acceptance of the draft report, at ACCOUNTSPAYABLE@METRO.NET or by mail to Los
Angeles Metropolitan Transportation Authority, Accounts Payable, P. 0. Box 512296, Los
Angeles, California 90051-0296. Please note that letters or other forms of documentation
may not be substituted for this form.
• The Quarterly Progress/Expenditure Report covers all activities related to the project and
lists all costs incurred. It is essential that GRANTEE provides complete and adequate
response to all the questions. The expenses listed must be supported by appropriate
documentation with a clear explanation of the purpose and relevance of each expense to the
project.
• In cases where there are no activities to report, or problems causing delays, clear
explanation, including actions to remedy the situation, must be provided.
• GRANTEE is required to track and report on the project schedule. LACMTA will monitor the
timely use of funds and delivery of projects. Project delay, if any, must be reported each
quarter.
• The draft Quarterly Expenditure Report is due to the LACMTA as soon as possible after the
close of each quarter, but no later than the following dates for each fiscal year:
Quarter
Report Due Date
July —September
November 30
October - December
February 28
January - March
May 31
April -June
August 31
LACMTA Project Manager shall review and respond in writing to the draft Quarterly
Expenditure Report within thirty (30) calendar days from receipt.
12,06.19 1 Measure M Funding Agreement —MSP
Attachment D —Reporting Guidelines
Page 76 of 186
Upon completion of the Project a final report that includes project's final evaluation must be
submitted.
EXPENDITURE GUIDELINES
• Any activity or expense charged above and beyond the approved Scope of Work (FA
Attachment C) is considered ineligible and will not be reimbursed by the LACMTA unless
prior written authorization has been granted by the LACMTA Chief Executive Officer or
his/her designee.
• Any expense charged to the grant must be clearly and directly related to the project.
• Administrative cost is the ongoing expense incurred by the GRANTEE for the duration of the
project and for the direct benefit of the project as specified in the Scope of Work
(Attachment Q. Examples of administrative costs are personnel, office supplies, and
equipment. As a condition for eligibility, all costs must be necessary for maintaining,
monitoring, coordinating, reporting and budgeting of the project. Additionally, expenses
must be reasonable and appropriate to the activities related to the project.
• LACMTA is not responsible for, and will not reimburse any costs incurred by the GRANTEE
prior to the Effective Date of the FA, unless written authorization has been granted by the
LACMTA Chief Executive Officer or his/her designee.
DEFINITIONS
• Allowable Cost: To be allowable, costs must be reasonable, recognized as ordinary and
necessary, consistent with established practices of the organization, and consistent with
industry standard of pay for work classification.
Excessive Cost: Any expense deemed "excessive" by LACMTA staff would be adjusted to
reflect "reasonable and customary" level. For detail definition of "reasonable cost", please
refer to the Federa I Register OMB Circulars A-87 Cost Principals for State and Local
Governments; and A-122 Cost Principals for !Nonprofit Organizations.
• Ineligible Expenditures: Any activity or expense charged above and beyond the approved
Scope of Work is considered ineligible.
12.06.19
Measure M Funding Agreement —MSP
Attachment D —Reporting Guidelines
Page 77 of 186
LACMTA FA M EASU RE M ATTACH M ENT D-2
QUARTERLY PROGRESS/EXPENDITURE REPORT
GRANTEES ARE REQUESTED TO EMAIL THIS REPORT TO
ACCOUNTSPAYABLEna METRO.NET
or submit by mail to:
Los Angeles County Metropolitan Transportation Authority
Accounts Payable
P. O. Box 512296
Los Angeles, California 90051-0296
Please note that letters or other forms
of documentation may not be substituted for this form. Refer to the
Reporting and Expenditure Guidelines (Attachment D) for further information.
SECTION 1: QUARTERLY EXPENSE REPORT
Invoice #
Invoice Date
FA# 920000000OM460202
Quarterly Report #
Please itemize grant -related charges for this Quarter on Page 5 of this report and include totals in this Section.
LAC TA Measure M
EARMARK EXCHANGE
MSP Grant $
GRANT $
OTHER FUNDS $
TOTAL $
his Quarter Expenditure
$ -
$ -
$ -
$
-
Retention Amount (5%)
-
-
-
Net Invoice Amount (Less
$ -
$
$ -
$
-
Retention)
Funds Expended to Date (Include
this Quarter)
Total Project Budget
$ 4,050,000.00
$ 786,537.00
$ 2,564,463.00
$
7,401,000.00
% of Project Budget Expended to
Date
Balance Remaining
$ 4,050,000.00
$ 786,537.00
$ 2,564,463.00
$
7,401,000.00
12.06.19
Measure M Funding Agreement - MSP
Attachment D-2 Quarterly Progress/Expenditure Report
Page 78 of 186
SECTION 2: -GENERAL INFORMATION TITLE: El Segundo Boulevard
FA #
920000000O M460202
QUARTERLY REPORT SUBMITTED FOR:
Fiscal Year: F-]2019-20
❑ 2022-23
Quarter : F—]Q1: Jul - Sep
F-]03: Jan - Mar
DATE SUBMITTED:
Measure M Multi -Year Subregional Program Type:
Name:
LACMTA Project Manager Phone Number:
E-mail:
Grantee Contact 1 Project
Manager
Contact Name:
Job Title:
Department:
City 1 Agency:
Mailing Address:
Phone Number:
E-mail:
❑ 2020-21
❑ 2023-24
❑ Q2: Oct - Dec
❑ Q4: Apr - Jun
❑ 2021-22
❑ 2024-25
Transportation System & Mobility Improvements Program (Line 50)
Annie Chou
213.418.3453
chauLL@mctrn.net
Cheryl Ebert P.E.
Engineer
Public Works
City El Segundo
�350 Main Street El Segundo, CA 90245
310, 524.2321
c_chert@clscgundo_nrg
12.06.19
Measure M Funding Agreement- MSP
2 Attachment D-2 Quarterly Progress/Expenditure Report
Page 79 of 186
List all deliverables and milestones as stated in the FA, with start and end dates. Calculate the total project duration. DO NOT CHANGE THE
ORIGINAL FA MILESTONE START AND END DATES SHOWN IN THE 2 N° AND 3 RD COLUMNS BELOW.
Grantees must make every effort to accurately portray milestone dates in the original FA Scope of Work, since this will provide the basis for calculating any project
delay. If milestone start and/or end dates change from those stated in the Original FA Scope of Work, indicate the new dates under Actual Schedule below and re-
calculate the project duration. However, this does not change the original milestones in your FA. PER YOUR FA AGREEMENT, ANY CHANGES TO THE
PROJECT SCHEDULE MUST BE FORMALLY SUBMITTED UNDER SEPARATE COVER TO LACMTA FOR WRITTEN CONCURRENCE.
FA Milestones
Original FA Schedule in Scope of Work
Actual Schedule
Start Date
End Date
Start Date
End Date
Environmental
Design
Right -of -Way Acquisition
Construction
Vehicle Purchase
Others
Ground Breaking Event
Ribbon Cutting Event
Total Project Duration (Months)
2 PFOJECT PL,ETION x ,
A. Based on the comparison of the original and actual project milestone schedules above, project is (select only one) :
nOn schedule per original FA schedule Less than 12 months behind original schedule
Between 12-24 months behind original schedule
B. Was the project design started within 6 months of the date originally stated in the FA?
❑ Yes n No ❑ Not Applicable
More than 24 months behind original schedule
C. Was a construction contract or capital purchase executed within 9 months after completion of design / specifications?
❑ Yes ❑ No ❑ Not Applicable
12.06.19
Measure M Funding Agreement - MSP
Attachment D-2 Quarterly Progress/Expenditure Report
Page 80 of 186
3. TASKS 1 MILESTONES ACCOMPLISHED
List tasks or milestones accomplished and progress made this quarter.
4. PROJECT DELAY
If project is delayed, describe reasons for delay (this quarter). Pay particular attention to schedule delays. If delay is for the same
reason as mentioned in previous quarters, please indicate by writing "Same as Previous Quarter".
5. ACTION ITEMS TO RESOLVE DELAY
If the project is delayed (as described in #4), include action items that have been, or will be, undertaken to resolve the delay.
12.D6.t9
Measure M Funding Agreement - MSP
Attachment D-2 Quarterly Progress/Expenditure Report
Page 81 of 186
All expenses and charges must be itemized and listed below. Each item listed must be verifiable by an invoice and/or other proper documentation.
The total amounts shown here must be equal to this quarter's expenditures listed on page 1 of this report. All expenses and charges must be
reflective of the approved budget and rates as shown in the FA Attachment B, Scope of Work. Use additional pages if needed.
p Y
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F =
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2
-
-
-
3
-
-
-
4
-
-
-
5
-
-
-
6
-
-
-
7
-
-
-
8
-
-
-
9
-
-
-
10
-
-
-
11
-
-
-
12
-
-
-
13
-
-
-
_^TOTAL}
$
1 $ -
Note:
All receipts, invoices, and time sheets, attached and included with this Expense Report must be listed and shown under the Invoice Number
column of the Itemized Listing (above).
Invoice Payment Information:
LACMTA will make all disbursements electronically unless an exception is requested in writing.
ACH Payments require that you complete an ACH Request Form and fax it to Accounts Payable at 213-922-6107.
ACH Request Forms can be found at www.metro.net/callforprojects.
Written exception requests for Check Payments should be completed and faxed to Accounts Payable at 213-922-6107.
I certify that I am the responsible Project Manager or fiscal officer and representative of
and that to the best of my knowledge and belief the information
stated in this report is true and correct.
Signature
Name Title
12.06.19
Measure M Funding Agreement - MSP
Attachment D-2 Quarterly Progress/Expenditure Report
Page 82 of 186
ATTACHMENT E- FTIP SHEET
Los Angeles Metropolitan Transportation Authority
2021 Federal Transportation Improvement Program ($000)
TIPID :;0• Implementing Agency El Segundo,
Project Description: Existing pavement shows widespread signs of deterioration throughout the corridor which constitutes a need SCAG RTP Project #: 1AL04
Study:N1A Is Model: Model #',
for rehabllitalion. Existing condiliorts on El Segundo Boulevard are missing ADA compliant curb ramps, larger traffic signal PM, Lifan Xu - (310)524-2368
poles, dedicated bicycle facilities including bicycle detection, and adequate pedestrian crossings which will be addressed at
specific locations as part of the project, 12,000 linear feet of bike lanes (Class II and Class Illy will be installed. LS, N LS GROUP#:
Conformity Category: TCM Committed
System :Local Hwy Route _ Postmile:
Lane # Extd, Lane N Prop: Impry Desc',
Toll Rate: Toll Cole Loc. Tall Method.
000
Distance_ Phase: No Project Activity
Completion Date 11115/2026
Air Basin: SCAB Envir Doc CATEGORICALLY EXEMPT - 1013012019
Hov acs eg loc. Uza, Los Angeles -Long Sub -Area: Sub -Region: South Bay Cities
Beach -Santa Ana COG
CTIPS ID, EA #; PPNO,
Proqram Code NCR25 - BICYCLE & PEDESTRAIN FACILITIES -UPGRADE Slop Loc
PHASE PRIOR
20121
21122
22123 23124 24125 25126 BEYOND PROG TOTAL
2016 Earmark Repurpcsing
PE
$0
$0
RW
$0
$o
CON
S786
$786
SUBTOTAL
$786
$786
CITY - City Funds
PE
$40
$40
RW
$0
$0
CON
$2,525
$2.525
SUBTOTAL
$2,565
$2,565
MEASURE M MYSP (Multi Year Subregional Program)
PE
$465
$0
$465
RW
$0
$0
1 $D
CON
$0
$3,585
_ $3,585
SUBTOTAL
$465
$3,585
$4.050
TOTAL
$469
$6,936
$7,401
TOTAL PE: $ 05
TOTAL
RW: $0
TOTAL CON: S6.696 TOTAL PROGRAMMED: $7,401
-General Comment: Added Nash Street pavement overlay, to be paid for with City local return Updated project cost infermalion.
-Modeling Comment:
- TCM Comment:
- Amendment Comment:
-CMP Comment:
-Narrative;
Change reason:MINOR CHANGE Total Project Cost $7,401
Page S Friday, October 29. 2021
Page 83 of 186
FTIP #: LA9918809
Subregion ID: South Bay
ATTACHMENT F
BOND REQUIREMENTS
Project#: MM4602.02/E1714
FA# 9200000000M460202
The provisions of this Attachment F apply only if and to the extent some or all of the Funds
are derived from LACMTA issued Bonds or other debt, the interest on which is tax exempt
for federal tax purposes (collectively, the "Bonds").
GRANTEE acknowledges that some or all of the Funds may be derived from Bonds, the
interest on which is tax-exempt for federal tax purposes. GRANTEE further acknowledges its
understanding that the proceeds of the Bonds are subject to certain ongoing limitations
relating to the use of the assets financed or provided with such proceeds ("Project Costs" or
"Project Components") in the trade or business of any person or entity other than a
governmental organization (any such use by a person or entity other than a governmental
organization is referred to as "Private Use"). Private Use will include any sale, lease or other
arrangement pursuant to which a nongovernmental person or entity receives a legal
entitlement of a Project Component and also includes certain agreements pursuant to which
a nongovernmental person will operate or manage a Project Component. Each quarterly
invoice submitted by GRANTEE to reimburse prior expenditures (or to be received as an
advance) shall provide information regarding the specific Project Costs or Project
Components to which the Funds which pay that invoice will be allocated and whether there
is or might be any Private Use associated with such Project Costs or Project Components.
GRANTEE will, for the entire time over which LACMTA's Bonds or other debt remains
outstanding, (1) notify and receive LACMTA' s approval prior to entering into any
arrangement which will or might result in Private Use and (2) maintain records, including
obtaining records from contractors and subcontractors as necessary, of all allocations of
Funds to Project Costs or Project Components and any Private Use of such Project Costs or
Project Components in sufficient detail to comply and establish compliance with Section 141
of the Internal Revenue Code of 1986, as amended (the "Code"), or similar code provision
then in effect and applicable, as determined by LACMTA in consultation with its bond
counsel.
GRANTEE will designate one or more persons that will be responsible for compliance with
the obligations described in this Attachment F and notify LACMTA of such designations.
03.01.19
Measure M FA - MSP
Attachment F Bond Requirements
Page 84 of 186
Notice of Exemption
Form D
To: Office of Planning and Research
P.O. Box 3044, Room 212
Sacramento, CA 95812-3044
County Clerk
County of Los Angeles
12400 Imperial Highway
Norwalk, CA 90650
Project Title
From: (Public Agency) City of El Segundo
350 Main Street, Room 11
El Segundo, CA 90245
El Segundo Boulevard Improvement Project
(Address)
Project Location - Specific:
El Segundo Boulevard between Illinois Street and Isis Avenue, Continental Blvd, Nash Street and Douglas Street, in El
Segundo
Project Location — City: ElSegundo
Project Location — County: Los Angeles
Description of Nature, Purpose and Beneficiaries of Project:
Pedestrian and bicycle safety improvements including enhanced striping for crosswalks, shared roadway bicycle
markings, bike lanes, curb ramps and traffic signal improvements to include pedestrian countdown
Name of Public Agency Approving Project:
Name of Person or Agency Carrying Out Project:
of El
City of El Segundo
Exempt Status: (check one)
❑ Ministerial (Sec. 21080(b)(1); 15268);
❑ Declared Emergency (Sec. 21080(b)(3); 15269(a));
❑ Emergency Project (Sec. 21080(b)(4); 15269(b)(c));
® Categorical Exemption. State type and section number
❑ Statutory Exemptions. State code number:
Reasons why project is exempt:
Existing Faciltiies: Section 15301(c)
The project is limited to minor safety improvements to existing roadways in an urban area, with no change in roadway
width or number of traffic lanes.
Lead Agency Cheryl Ebert
Contact Person:
Area Code/Telephone/Extension:
310/524-2321
If filed by applicant:
1. Attach certified document of exemption finding.
2. Has a Notice of Exemption been filed by the public agency approving the project? ❑ Yes ❑ No
Signature:
X Signed by Lead Agency
❑ Signed by Applicant
Date:
Date received for filing at OPR:
Title:
Revised 2005
28
Page 85 of 186
{.,rVoy City Council Agenda Statement
ELSEGUNDO Meeting Date: September 20, 2022
Agenda Heading: Consent
Item Number: B.7
TITLE:
Police Department Purchase of Sixty -Five (65) Model TASER 7 Devices
RECOMMENDATION:
Authorize the police department to purchase sixty-five (65) TASER 7's for
$181,988.60 and replace the X26P TASERS that are currently being used.
2. Pursuant to El Segundo Municipal Code 1-7-10, allow staff to purchase said
tasers through Axon Enterprise, incorporated under an existing contract with
NPP (National Purchasing Partners, Contract #VH11630).
3. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
Total Budget is $181,988.60
Amount Budgeted: $99,200.00 (Equipment Replacement Fund)
Additional Appropriation: Yes - $82,788.60 - 109-400-3105-8104 (Asset Forfeiture Fund)
Account Number(s): 601-400-3101-8104 (Equipment Replacement)
109-400-3105-8104 (Asset Forfeiture Fund)
BACKGROUND:
On March 19, 2013, the city council approved the request to purchase 62 units of Model
X26P TASER devices. These TASERS reached their service life in 2018 and are no
longer being serviced by the manufacturer.
DISCUSSION:
The TASER 7 is a less lethal control device used to de-escalate potentially violent
confrontations and to safely detain actively resistant subjects. Failing to acquire this
device would limit officers' force options to safely bring subjects into custody. This
Page 86 of 186
Police Department Purchase of Sixty -Five (65) Model TASER 7 Devices
September 20, 2022
Page 2 of 2
could lead to injuries to officers and subjects when fewer force options are available.
To replace the X26P TASER, the police department is requesting to purchase 65 model
TASER 7 devices. The technology used by the TASER 7 is superior compared to the
TASERS currently in service, which have been discontinued and are no longer serviced
by AXON. If the purchase is approved, the police department will be using the most
current model TASER available. The TASER 7 is expected to be sold and serviced
through AXON for the next five-year cycle.
The purchase would be made through Axon Enterprise, Incorporated, a preferred
vendor as it is the sole manufacturer of this product.
Staff recommends city council waive the bidding requirements and authorize a purchase
from Axon Enterprise, Incorporated, in an amount not to exceed $181,988.60 for the
purchase of sixty-five (65) TASER 7 devices, holsters, and batteries.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 2: Support Community Safety and Preparedness.
Objective: El Segundo is a safe and prepared city.
Ryan Danowitz, Police Lieutenant
REVIEWED BY:
Jaime Bermudez, Police Chief
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
None
Page 87 of 186
{.,rVoy City Council Agenda Statement
ELSEGUNDO Meeting Date: September 20, 2022
Agenda Heading: Consent
Item Number: B.8
TITLE:
Resolution to Execute a Grant Agreement with the Department of Alcoholic Beverage
Control for Fiscal Year 22-23
RECOMMENDATION:
Adopt resolution authorizing acceptance of a $74,901 grant from the California
Department of Alcoholic Beverage Control (ABC) for its alcohol enforcement and
education program.
2. Authorize the City Manager to execute the associated grant agreement with
ABC.
3. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
El Segundo will accept $74,901 from ABC for participating multi -agency use.
Unexpended grant monies will be returned to ABC after the conclusion of the grant
period.
BACKGROUND:
Earlier this year, the Police Department applied for a grant from the Department of
Alcoholic Beverage Control (ABC) for a multi -agency alcohol enforcement and
education campaign.
The Police Department received notification in a letter from ABC, dated May 27, 2022,
that we were awarded the grant in the amount of $74,901.00. The other agencies
participating with us on grant activities are the Hermosa Beach and Manhattan Beach
Police Departments.
Page 88 of 186
ABC Grant Award FY 22-23
September 20, 2022
Page 2 of 2
DISCUSSION:
This program is intended to work with law enforcement agencies to develop an
effective, comprehensive, and strategic approach to eliminate the crime and public
nuisance problems associated with problem alcoholic beverage establishments. The
term of the agreement is from July 1, 2022, to June 30, 2023.
The funds will be used to enhance current levels of enforcement and education in ABC
licensed establishments within the three applicable cities. Agencies will work together to
address issues associated with alcohol consumption and sales that impact quality of life
issues including the sale of alcohol to minors.
The City of El Segundo is the "host" agency for this grant and a designated individual
from the police department will be the point of contact for ABC. Staff requests that City
Council adopt the attached Resolution authorizing execution of the agreement.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 2: Support Community Safety and Preparedness
Objective: El Segundo is a safe and prepared community
PREPARED BY:
Julissa Solano, Management Analyst
REVIEWED BY:
Jaime Bermudez, Police Chief
APPROVED BY:
Barbara Voss, Deputy City Manager
/_rid_[�:I���►'i�1>1�]:i�l�[rI�Z�Z�i�1►�i1=1►��+'�
1. ABC Grant Resolution 2022
2. ABC Grant Agreement ABC-2100
3. Exhibits A-D
Page 89 of 186
RESOLUTION NO. -
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT WITH THE STATE DEPARTMENT
OF ALCOHOLIC BEVERAGE CONTROL WITH REGARD TO THE
ABC 2022/2023 GRANT ASSISTANCE PROGRAM GRANT.
The City Council of the city of El Segundo does resolve as follows:
SECTION 1. Findings. The City Council finds and declares as follows:
A. On March 30, 2022, the City applied for grant funding to help reduce
youth access to alcohol and increase safety in our community
through the California Department of Alcoholic Beverage Control
("ABC") Grant Assistance Program ("GAP Program") for FY 2022-23.
B. On May 27, 2022, ABC notified the City that it was awarded $74,901
in GAP Program funds for FY 2022-23.
C. GAP Program requirements require the City to execute the grant
agreement with ABC for the distribution and use of the associated
funds which is attached as Exhibit "A" and incorporated by reference
(the "Agreement").
D. The City Council seeks to approve the terms of the Agreement and
authorize the City Manager's execution thereof.
SECTION 2. Approval; Authorization. The City Council approves the
Agreement and authorizes the City Manager to execute it on behalf of the City.
The City Manager or designee may take all necessary actions to effectuate the
Agreement.
SECTION 3. Signature Authority. The Mayor, or presiding officer, is hereby
authorized to affix his signature to this Resolution signifying its adoption by the City
Council of the City of El Segundo, and the City Clerk, or her duly appointed deputy,
is directed to attest thereto.
SECTION 4. Effective Date. This Resolution will take effect immediately
upon adoption and will remain effective unless repealed or superseded.
SECTION 5. City Clerk Actions. The City Clerk will certify to the passage and
adoption of this Resolution, enter it in the City's book of original Resolutions, and
make a record of this action in the meeting's minutes.
PASSED AND ADOPTED this day of , 2022.
-1-
Page 90 of 186
Drew Boyles, Mayor
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of El Segundo, California, hereby certify that
the whole number of members of the City Council of the City is five; that the
foregoing Resolution No. was duly passed and adopted by said City
Council, approved and signed by the Mayor of said City, and attested to by the City
Clerk of said City, all at a regular meeting of said Council held on the day
of , 2022, and the same was so passed and adopted by the
following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
MARK HENSLEY, CITY ATTORNEY
Joaquin Vazquez, Deputy City Attorney
-2-
Page 91 of 186
SCO ID: 2100-22APP08
STATE OF CALIFORNIA- DEPARTMENT OF GENERAL SERVICES
STANDARD AGREEMENT AGREEMENT NUMBER
STD 213 (Rev,04/2020) 22-APP08
1. This Agreement is entered into between the Contracting Agency and the Contractor named below:
CONTRACTING AGENCY NAME
Department of Alcoholic Beverage Control
CONTRACTOR NAME
City of El Segundo through the El Segundo Police Department
2. The term of this Agreement is:
START DATE
July 1, 2022
THROUGH END DATE
June 30, 2023
PURCHASING AUTHORITY NUMBER (If Applicable)
ABC-2100
3. The maximum amount of this Agreement is:
$74,901.00 Seventy four thousand nine hundred and one dollar and no cents
4. The parties agree to comply with the terms and conditions of the following exhibits, which are by this reference made a part of the Agreement.
Exhibits
Title
Pages
Exhibit A
Scope of Work
2
Exhibit B
Budget Detail and Payment Provisions
3
Exhibit C *
General Terms and Conditions (GTC 04/2017)
4
Exhibit D
Special Terms and Conditions
1
—
+
Attachment
RFP
RFP Scope of Work
7
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IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.
CONTRACTOR
CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.)
City of El Segundo through the El Segundo Police Department
CONTRACTOR BUSINESS ADDRESS CITY STATE ZIP
348 Main Street El Segundo ICA 90245
PRINTED NAME OF PERSON SIGNING TITLE
Jaime Bermudez Chief of Police
CONTRACTOR AUTHORIZED SIGNATURE
DATE SIGNED
Pa age 9Vof 186
SCO ID: 2100-22APP08
STATE OF CALIFORNIA - DEPARTMENT OF GENERAL SERVICES
STANDARD AGREEMENT AGREEMENTNUMBER PURCHASING AUTHORITY NUMBER (if Applicable)
STD 213 (Rev.04/2020) 22-APP08 ABC-2100
STATE OF CALIFORNIA
CONTRACTING AGENCY NAME
Department of Alcoholic Beverage Control
CONTRACTING AGENCY ADDRESS
3927 Lennane Drive, Suite 100
CITY
Sacramento
STATE
CA
ZIP
95834
PRINTED NAME OF PERSON SIGNING
Pattye Baker
TITLE
Chief, Business Management Branch
CONTRACTING AGENCY AUTHORIZED SIGNATURE
DATE SIGNED
CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL
EXEMPTION (If Applicable)
Pan3eoVof 186
Agreement Number: 22-APP08
City of El Segundo through the El Segundo Police Department
Page 1 of 2
EXHIBIT A
SCOPE OF WORK
I. SCOPE OF WORK
Contractor agrees to implement the Department of Alcoholic Beverage Control (ABC), Alcohol Policing
Partnership program. This program is intended to work with law enforcement agencies to develop an
effective, comprehensive and strategic approach to eliminate the crime and public nuisance problems
associated with problem alcoholic beverage outlets.
Contractor agrees to implement ABC's Minor Decoy, Shoulder Tap Programs and conduct Informed
Merchants Preventing Alcohol -Related Crime Tendencies (IMPACT) Inspections. These Programs
target both ABC licensed premises and individuals who furnish alcoholic beverages to the underage
operators. The project is targeted to reduce underage drinking and the resultant DUI driving injuries
and fatalities, and/or property damages, reduce youth access to alcoholic beverages through the
education of licensee(s), enforcement intervention and the impressions of omnipresence of law
enforcement. In addition, Contractor agrees to the following goals:
1. The operation period of the grant is July 1, 2022 through June 30, 2023.
2. Contractor agrees to raise public awareness that selling, serving and/or furnishing alcoholic
beverages to individuals under twenty-one years old is a criminal violation that will be prosecuted by
local city and district attorneys.
3. Minor Decoy operations are designed to educate and deter licensed locations from
selling/furnishing alcohol to minors. Contractor agrees to conduct Minor Decoy Operations at both
"On -Sale" and "Off -Sale" licensed establishments within the operation period of the grant.
4. Shoulder Tap operations are used to detect and deter adult furnishers outside of a licensed
business. Contractor agrees to conduct Shoulder Tap Operations at "Off -Sale" licensed locations to
apprehend adults that are unaffiliated with the licensed businesses and who are purchasing alcohol
for minors outside of the stores within the operation period of the grant.
5. Informed Merchants Preventing Alcohol -Related Crime Tendencies (IMPACT) primary goal is to
educate licensee's on alcohol related laws to help reduce alcohol -related crime in and around
licensed premises. Contractor agrees to conduct visits and inspections of licensed premises
identifying areas of non-compliance at "On -Sale" and "Off -Sale" licensed locations within the
operation period of the grant.
II. GOALS AND OBJECTIVES
Conduct at least five (5) Minor Decoy operations.
2. Conduct at least four (4) Shoulder Tap operations, including participation in the 2023 statewide
shoulder tap.
3. Conduct at least two (2) Trap Door/Cops in Shops operations.
4. Conduct at least two (2) Party Patrols and Dispersal Deployments in all three cities simultaneously
to I.D & enforce A/B violations by minors and furnishings of A/Bs to minors.
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Agreement Number: 22-APP08
City of El Segundo through the El Segundo Police Department
Page 2 of 2
5. Conduct at least four (4) IMPACT operations.
6. Make three (3) community presentations on ABC issues as part of the education process (one in
each city).
7. Conduct at least three (3) roll call trainings at each PD to include TRACE training.
8. Conduct at least one (1) special event enforcement.
9. Conduct at least two (2) LEAD trainings.
10. Provide at least six (6) press releases on grant enforcement activities.
A. To announce the start of the program;
B. At the conclusion of each Minor Decoy Operation has been held (to announce the
number of licensed premises who sold to the minor decoy)
C. At the conclusion of each Shoulder Tap Operation has been held (to announce the
number of adults arrested for purchasing alcoholic beverages for the decoy).
11. Contractor will fax (916) 419-2599 or email each press release to the Department's Public
Information Officer (I)io(aabc.ca.gov) as soon as it is released.
12. Contractor agrees in all press releases, in addition to any credits the agency wishes to give, will
include the following statement: "This project is part of the Department of Alcoholic Beverage
Control's Alcohol Policing Partnership."
Contractor agrees to complete and submit monthly reports, on a format designed and provided by the
Department of Alcoholic Beverage Control due no later than 151" of the following month.
III. PROJECT REPRESENTATIVES
The project representatives during the term of this agreement will be:
El Segundo Police Department
Julissa Solano, Management Analyst
348 Main Street
El Segundo, CA 90245
(310) 524-2278
jsolano(d�elsegundo.org
Direct all fiscal inquiries to:
El Segundo Police Department
Joseph Lillio, Finance Director
350 Main Street
El Segundo, CA 90245
(310) 524-2315
jlillio(a�elsegundo.org
Department of Alcoholic Beverage Control
Brandon Shotwell, Supervising Agent in Charge
3927 Lennane Drive, Suite 100
Sacramento, CA 95834
(916) 419-2329
Brandon.shotwell(a)abc.ca.gov
Department of Alcoholic Beverage Control
Kristine Okino, Grant Coordinator
3927 Lennane Drive, Suite 100
Sacramento, CA 95834
(916) 419-2572
Kristine.okino(a)-abc.ca.gov
Page 95 of 186
Agreement Number: 22-APP08
City of El Segundo through the El Segundo Police Department
Page 1 of 3
EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
I. INVOICING AND PAYMENT
• For services satisfactorily rendered and upon receipt and approval of the invoice, the Department of
Alcoholic Beverage Control agrees to pay a monthly payment of approved reimbursable costs per the
Budget Detail of personnel overtime and benefits (actual cost) and/or allowable costs.
• Invoices shall clearly reference this contract number (22-APP08) and must not exceed the contract total
authorized amount of $74,901.00. Invoices are to be submitted by the 15th of every month, on the
prescribed form designed by the Department of Alcoholic Beverage Control.
Submit to: Department of Alcoholic Beverage Control
Attn: Kristine Okino, Grant Coordinator
3927 Lennane Drive, Suite 100
Sacramento, California 95834
• Payment shall be made in arrears within 30 days from the receipt of an undisputed invoice. Nothing
contained herein shall prohibit advance payments as authorized by Item 2100-101-3036, Budget Act,
Statues of 2022.
• Contractor understands in order to be eligible for reimbursement; cost must be incurred on or after the
effective date of the project, July 1, 2022 and on or before the project termination date, June 30, 2023.
• Revisions to the "Scope of Work" and the "Budget Detail" may be requested by a change request letter
submitted by the Contractor. If approved, the revised Grant Scope of Work and/or Budget Detail
supersedes and replaces the previous grant and will initiate an amendment. No revisions can exceed
allotted amount as shown on the Budget Detail. The total amount of the grant must remain unchanged.
• Contractor agrees to refund to the State any amounts claimed for reimbursement and paid to
Contractor which are later disallowed by the State after audit or inspection of records maintained by the
Contractor.
• Only the costs displayed in the Budget Detail are authorized for reimbursement by the State to
Contractor under this agreement. Any other costs incurred by Contractor in the performance of this
agreement are the sole responsibility of Contractor.
• Title shall be reserved to the State for any State -furnished or State -financed property authorized by the
State which is not fully consumed in the performance of this agreement. Contractor is responsible for
the care, maintenance, repair, and protection of any such property. Inventory records shall be
maintained by Contractor and submitted to the State upon request. All such property shall be returned
to the State upon the expiration of this grant unless the State otherwise directs.
• Prior approval by the State in writing is required for the location, costs, dates, agenda, instructors,
instructional materials, and attendees at any reimbursable training seminar, workshop or conference,
and over any reimbursable publicity or educational materials to be made available for distribution.
Contractor is required to acknowledge the support of the State whenever publicizing the work under this
grant in any media.
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Agreement Number: 22-APP08
City of El Segundo through the El Segundo Police Department
Page 2 of 3
II. BUDGET DETAIL
COST CATEGORY
TOTAL COST
A. Personnel Services
Overtime
El Segundo Sergeant (107 hours @ $198/hour)
$21,186.00
El Segundo Police Officers (107 hours @ $165/hour)
$17,655.00
Hermosa Officer (107 hours @ $165/hour)
$17,655.00
Manhattan Beach Officer (107 hours @ $165/hour)
$17,655.00
Benefits (n/a)
$0.00
TOTAL Personnel
$74,151.00
B. Operating Expenses (receipts required)
Decoy expenses
$750.00
TOTAL Operating
$750.00
C. Equipment (receipts required, must be purchased by 12/31)
n/a
$0.00
TOTAL Equipment
$0.00
D. Travel Costs
n/a
$0.00
TOTAL Travel
$0.00
GRANT TOTAL
$74,901.00
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Agreement Number: 22-APP08
City of El Segundo through the El Segundo Police Department
Page 3 of 3
III. BUDGET CONTINGENCY CLAUSE
• It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered
under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of
no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to
Contractor or to furnish any other considerations under this Agreement and Contractor shall not be
obligated to perform any provisions of this Agreement.
• If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the
State shall have the option to either cancel this Agreement with no liability occurring to the State, or
offer an agreement amendment to Contractor to reflect the reduced amount.
IV. PROMPT PAYMENT CLAUSE
• Payment will be made in accordance with, and within the time specified in, Government Code Chapter
4.5, commencing with Section 927.
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Agreement Number: 22-APP08
City of El Segundo through the El Segundo Police Department
Page 1 of 4
EXHIBIT C
GENERAL TERMS AND CONDITIONS
APPROVAL: This Agreement is of no force or effect until signed by both parties and
approved by the Department of General Services, if required. Contractor may not
commence performance until such approval has beenobtained.
2. AMENDMENT: No amendment or variation of the terms of this Agreement shall be valid
unless made in writing, signed by the parties and approved as required. No oral
understanding or Agreement not incorporated in the Agreement is binding on any of the
parties.
3. ASSIGNMENT: This Agreement is not assignable by the Contractor, either in whole
or in part, without the consent of the State in the form of a formal written amendment.
4. AUDIT: Contractor agrees that the awarding department, the Department of General
Services, the Bureau of State Audits, or their designated representative shall have the right
to review and to copy any records and supporting documentation pertaining to the
performance of this Agreement. Contractor agrees to maintain such records for possible
audit for a minimum of three (3) years after final payment, unless a longer period of records
retention is stipulated. Contractor agrees to allow the auditor(s) access to such records
during normal business hours and to allow interviews of any employees who might
reasonably have information related to such records. Further, Contractor agrees to include a
similar right of the State to audit records and interview staff in any subcontract related to
performance of this Agreement. (Gov. Code §8546.7, Pub. Contract Code §10115 et seq., CCR
Title 2, Section 1896).
5. INDEMNIFICATION: Contractor agrees to indemnify, defend and save harmless the State,
its officers, agents and employees from any and all claims and losses accruing or resulting
to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or
corporation furnishing or supplying work services, materials, or supplies in connection with
the performance of this Agreement, and from any and all claims and losses accruing or
resulting to any person, firm or corporation who may be injured or damaged by Contractor in
the performance of this Agreement.
6. DISPUTES: Contractor shall continue with the responsibilities under this
Agreement during any dispute.
7. TERMINATION FOR CAUSE: The State may terminate this Agreement and be relieved
of any payments should the Contractor fail to perform the requirements of this Agreement
at the time and in the manner herein provided. In the event of such termination the State
may proceed with the work in any manner deemed proper by the State. All costs to the
State shall be deducted from any sum due the Contractor under this Agreement and the
balance, if any, shall be paid to the Contractor upon demand.
8. INDEPENDENT CONTRACTOR: Contractor, and the agents and employees of
Contractor, in the performance of this Agreement, shall act in an independent capacity
and not as officers or employees or agents of the State.
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Agreement Number: 22-APP08
City of El Segundo through the El Segundo Police Department
Page 2 of 4
9. RECYCLING CERTIFICATION: The Contractor shall certify in writing under penalty of
perjury, the minimum, if not exact, percentage of post -consumer material as defined in the
Public Contract Code Section 12200, in products, materials, goods, or supplies offered or
sold to the State regardless of whether the product meets the requirements of Public
Contract Code Section 12209. With respect to printer or duplication cartridges that comply
with the requirements of Section 12156(e), the certification required by this subdivision shall
specify that the cartridges so comply (Pub. Contract Code §12205).
10. NON-DISCRIMINATION CLAUSE: During the performance of this Agreement, Contractor
and its subcontractors shall not deny the contract's benefits to any person on the basis of
race, religious creed, color, national origin, ancestry, physical disability, mental disability,
medical condition, genetic information, marital status, sex, gender, gender identity, gender
expression, age, sexual orientation, or military and veteran status, nor shall they discriminate
unlawfully against any employee or applicant for employment because of race, religious
creed, color, national origin, ancestry, physical disability, mental disability, medical condition,
genetic information, marital status, sex, gender, gender identity, gender expression, age,
sexual orientation, or military and veteran status. Contractor shall insure that the evaluation
and treatment of employees and applicants for employment are free of such discrimination.
Contractor and subcontractors shall comply with the provisions of the Fair Employment and
Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal.
Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division
3, Title 2 of the Government Code (Gov. Code §§11135-11139.5), and the regulations or
standards adopted by the awarding state agency to implement such article. Contractor shall
permit access by representatives of the Department of Fair Employment and Housing and
the awarding state agency upon reasonable notice at any time during the normal business
hours, but in no case less than 24 hours' notice, to such of its books, records, accounts, and
all other sources of information and its facilities as said Department or Agency shall require
to ascertain compliance with this clause. Contractor and its subcontractors shall give written
notice of their obligations under this clause to labor organizations with which they have a
collective bargaining or other agreement. (See Cal. Code Regs., tit. 2,§11105.)
Contractor shall include the nondiscrimination and compliance provisions of this clause
in all subcontracts to perform work under the Agreement.
11. CERTIFICATION CLAUSES: The CONTRACTOR CERTIFICATION CLAUSES
contained in the document CCC 04/2017 are hereby incorporated by reference and
made a part of this Agreement by this reference as if attached hereto.
12. TIMELINESS: Time is of the essence in this Agreement.
13. COMPENSATION: The consideration to be paid Contractor, as provided herein, shall be
in compensation for all of Contractor's expenses incurred in the performance hereof,
includina travel, per diem, and taxes. unless otherwise expressly so Drovided.
14. GOVERNING LAW: This contract is governed by and shall be interpreted in
accordance with the laws of the State of California.
15. ANTITRUST CLAIMS: The Contractor by signing this agreement hereby certifies that if
these services or goods are obtained by means of a competitive bid, the Contractor shall
comply with the requirements of the Government Codes Sections set out below.
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16.
Agreement Number: 22-APP08
City of El Segundo through the El Segundo Police Department
Page 3 of 4
a. The Government Code Chapter on Antitrust claims contains thefollowing definitions:
1) "Public purchase" means a purchase by means of competitive bids of goods,
services, or materials by the State or any of its political subdivisions or public
agencies on whose behalf the Attorney General may bring an action pursuant to
subdivision (c) of Section 16750 of the Business and Professions Code.
2) "Public purchasing body" means the State or the subdivision or agency
making a public purchase. Government Code Section4550.
b. In submitting a bid to a public purchasing body, the bidder offers and agrees that if
the bid is accepted, it will assign to the purchasing body all rights, title, and interest
in and to all causes of action it may have under Section 4 of the Clayton Act (15
U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section
16700) of Part 2 of Division 7 of the Business and Professions Code), arising from
purchases of goods, materials, or services by the bidder for sale to the purchasing
body pursuant to the bid. Such assignment shall be made and become effective at
the time the purchasing body tenders final payment to the bidder. Government Code
Section 4552.
c. If an awarding body or public purchasing body receives, either through judgment or
settlement, a monetary recovery for a cause of action assigned under this chapter,
the assignor shall be entitled to receive reimbursement for actual legal costs incurred
and may, upon demand, recover from the public body any portion of the recovery,
including treble damages, attributable to overcharges that were paid by the assignor
but were not paid by the public body as part of the bid price, less the expenses
incurred in obtaining that portion of the recovery. Government Code Section 4553.
d. Upon demand in writing by the assignor, the assignee shall, within one year from such
demand, reassign the cause of action assigned under this part if the assignor has
been or may have been injured by the violation of law for which the cause of action
arose and (a) the assignee has not been injured thereby, or (b) the assignee declines
to file a court action for the cause of action. See Government Code Section 4554.
CHILD SUPPORT COMPLIANCE ACT: For any Agreement in excess of $100,000, the
contractor acknowledges in accordance with Public Contract Code 7110, that:
a. The contractor recognizes the importance of child and family support obligations
and shall fully comply with all applicable state and federal laws relating to child and
family support enforcement, including, but not limited to, disclosure of information
and compliance with earnings assignment orders, as provided in Chapter 8
(commencing with section 5200) of Part 5 of Division 9 of the Family Code; and
b. The contractor, to the best of its knowledge is fully complying with the earnings
assignment orders of all employees and is providing the names of all new
employees to the New Hire Registry maintained by the California Employment
Development Department.
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Agreement Number: 22-APP08
City of El Segundo through the El Segundo Police Department
Page 4 of 4
17. UNENFORCEABLE PROVISION: In the event that any provision of this Agreement is
unenforceable or held to be unenforceable, then the parties agree that all other provisions
of this Agreement have force and effect and shall not be affected thereby.
18. PRIORITY HIRING CONSIDERATIONS: If this Contract includes services in excess of
$200,000, the Contractor shall give priority consideration in filling vacancies in positions
funded by the Contract to qualified recipients of aid under Welfare and Institutions Code
Section 11200 in accordance with Pub. Contract Code §10353.
19. SMALL BUSINESS PARTICIPATION AND DVBE PARTICIPATION
REPORTING REQUIREMENTS:
a. If for this Contract Contractor made a commitment to achieve small business
participation, then Contractor must within 60 days of receiving final payment under
this Contract (or within such other time period as may be specified elsewhere in this
Contract) report to the awarding department the actual percentage of small business
participation that was achieved. (Govt. Code § 14841.)
b. If for this Contract Contractor made a commitment to achieve disabled veteran
business enterprise (DVBE) participation, then Contractor must within 60 days of
receiving final payment under this Contract (or within such other time period as may
be specified elsewhere in this Contract) certify in a report to the awarding
department: (1) the total amount the prime Contractor received under the Contract;
(2) the name and addressof the DVBE(s) that participated in the performance of the
Contract; (3) the amount each DVBE received from the prime Contractor; (4) that all
payments under the Contract have been made to the DVBE; and (5) the actual
percentage of DVBE participation that was achieved. A person or entity that
knowingly provides false information shall be subject to a civil penalty for each
violation. (Mil. & Vets. Code § 999.5(d); Govt. Code § 14841.)
20. LOSS LEADER: If this contract involves the furnishing of equipment, materials, or supplies
then the following statement is incorporated: It is unlawful for any person engaged in business
within this state to sell or use any article or product as a "loss leader" as defined in Section
17030 of the Business and Professions Code. (PCC 10344(e).)
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Agreement Number: 22-APP08
City of El Segundo through the El Segundo Police Department
Page 1 of 1
EXHIBIT D
SPECIAL TERMS AND CONDITIONS
Disputes: Any disputes concerning a question of fact arising under this contract which is not
disposed of by agreement shall be decided by the Director, Department of Alcoholic Beverage
Control, or designee, who shall reduce his decision in writing and mail or otherwise furnish a
copy thereof to the Contractor. The decision of the Department shall be final and conclusive
unless, within 30 days from the date of receipt of such copy, the Contractor mails or otherwise
furnishes to the State a written appeal addressed to the Director of the Department of Alcoholic
Beverage Control. The decision of the Director of Alcoholic Beverage Control or his duly
authorized representative for the determination of such appeals shall be final and conclusive
unless determined by a court of competent jurisdiction to have been fraudulent, capricious,
arbitrary, or so grossly erroneous as necessarily to imply bad faith, or not supported by
substantial evidence. In connection with any appeal proceeding under this clause, the
contractor shall be afforded an opportunity to be heard and to offer evidence in support of its
appeal. Pending final decision of a dispute hereunder, Contractor shall proceed diligently with
the performance of the contract and in accordance with the decision of the State.
2. Cancellation/Termination: This agreement may be cancelled or terminated without cause by
either party by giving thirty (30) calendar days advance written notice to the other party. Such
notification shall state the effective date of termination or cancellation and include any final
performance and/or payment/invoicing instructions/requirements. No penalty shall accrue to
either party because of contract termination.
3. Contract Validity: This contract is valid and enforceable only if adequate funds are appropriated
in Item 2100-101-3036, Budget Act of 2022, for the purposes of this program.
4. Contractor Certifications: By signing this agreement, Contractor certifies compliance with the
provisions of CCC 04/2017, Standard Contractor Certification Clauses. This document may be
viewed at: https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-
Resources-List-Folder/Standard-Contract-Language
5. If the State determines that the grant project is not achieving its goals and objectives on
schedule, funding may be reduced by the State to reflect this lower level of project activity
and/or cancel the agreement.
Page 103 of 186
7 STATE OF CALIFORNIA
s Department of Alcoholic Beverage Control
L ry Alcohol Policing Partnership Program
V
PROPOSAL COVER SHEET
(TO BE COMPLETED BY APPLICANT AGENCY)
1. Name of Applicant Agency: El Segundo, Manhattan Beach & Hermosa Beach Police Departments
2. Description of Applicant Agency: Provide your city or county jurisdiction, and include population data,
relevant demographic, and socio-economic characteristics of the community.
The cities of El Segundo, Manhattan Beach and Hermosa Beach are neighboring cities that are located
South West of Los Angeles on the southern tip of the Santa Monica Bay. Each of the three agencies is
led by their own Chief of Police along with a total of 6 captains, 9 lieutenants and 29 sergeants. These
three agencies together are authorized 166 sworn officers and 104 civilian employees, serving a resident
population of over 71,000 and have over 350 establishments that are licensed by the Department of
Alcoholic Beverage Control to sell alcohol.
3. Number of licenses in Project Area: 363
4. Tax ID: 95-6000706
5. Funds Requested:
6. Project Period: July 1, 2022 — June 30, 2023
7. Acceptance of Conditions: By submitting this proposal, the applicant signifies acceptance of the
responsibility to comply with all requirements stated in the Request for Proposals. The applicant understands tha
ABC is not obligated to fund the project until the applicant submits correctly completed documents required
for the contract.
A. Project Director
B. Chief of Police or Sheriff
Person Having Day -To -Day Responsibility for the Project
Authorizing Official
Name: Julissa Solano
Name: Jaime Bermudez
Address: 348 Main Street
Address: 348 Main Street
El Segundo, CA 90245
El Segundo, CA 90245
Phone: (310) 524-2278
Phone: (310) 524-2280
Email Address: JSOLANO@ELSEGUNDO.ORG
Email Address: JBERMUDEZ@ELSEGUNDO.ORG
Title: Management Analyst
Title: Chief of Police
Signature:
Signature:
C. Fiscal or Accounting Official-
D. ABC E ONL
Name: Joseph Lillio
Address: 350 Main Street
El Segundo, CA 90245
Phone: (310) 524-2315
Email Address: JLILLIO@ELSEGUNDO.ORG
Title: Finance Director
Signature: }
I•
Page 104 of 186
SCOPE OF WORK
Summary
The El Segundo, Manhattan Beach and Hermosa Beach Police Departments are committed to enhancing
their levels of enforcement and education regarding ABC licensed establishments and problems
associated with alcohol sales. These three agencies will work together with ABC investigators to identify
and target problematic establishments and will participate in sting operations, conduct party prevention
deployments and train officers from each department on ABC enforcement tactics, strategies and
administrative accusation processes. The departments will work together to improve the public's
awareness of ABC rules, regulations and enforcement activities by conducting presentations at
community group meetings and submitting press releases that support the efforts of the grant program.
The progress will be reported to ABC on a monthly basis and will include a final year-end report.
The El Segundo, Manhattan Beach and Hermosa Beach Police Departments have a value system in
place that is dedicated to providing the finest police services to residents and visitors in their respective
communities. The members of these departments are dedicated to ensuring the safety of their citizens
and protecting the quality of life that exists in each of their communities. This project has the full support
and commitment of all three Police Chiefs and the members of their departments.
Project Personnel
The staffing needed for each department to carry out the grant goals and objectives will require one
sergeant from the El Segundo Police Department who will be responsible for the overall coordination and
supervision of the grant. This sergeant will also participate in the operations, testify in court and in ABC
administrative hearings and attend training offered by ABC during the year. Staffing will also require
three officers (one officer from each agency) who will be responsible for attending training presentations
offered by ABC during the year, carrying out the operations, testifying in court and ABC hearings and
conducting public education presentations.
Page 105 of 186
SCOPE OF WORK
Problem Statement
Together, the El Segundo, Manhattan Beach and Hermosa Beach Police Departments provide public
safety to a population of 71,770 residing in approximately 10.81 square miles. These cities are home to
several large shopping malls that include popular bars and restaurants. These cities have established a
reputation as having a vibrant and thriving social scene. These cities have a mixed use of residential,
commercial, and industrial zones that include bars, restaurants, taverns, and hotels, which creates a high
number of complaints against ABC licensed establishments. Each city boasts a vibrant downtown that is
home to numerous bars and nightclubs, all located within blocks of each other on pedestrian friendly
walks, adjacent to the beach. In 2021, the El Segundo, Manhattan Beach and Hermosa Beach Police
Departments have responded to over 78,000 calls for service. In 2021, these departments arrested over
250 individuals for DUI. These departments also made contact with over 300 people for public
intoxication. These three cities have 363 establishments licensed to sell alcoholic beverages and they
continue to receive applications for additional licenses.
These three cities are home to upscale shopping, dining and beaches that host a variety of popular
events that attract very large crowds, including Professional Volleyball Tournaments, the International
Surf Festival, the Manhattan Beach Six Man Volleyball Tournament, the Hermosa Beach St. Patrick's
Day Parade, Hermosa Beach 30th Street Iron Man Competition and a Grand Prix Bike Race. The
Manhattan Beach Six Man Volleyball Tournament draws in about 50,000 spectators for the two-day
tournament, which creates an atmosphere where adults and juveniles commit alcoholic related violations.
Project Description section I of 3 1
The following goals and objectives will be performed during the 12 months of this project by the
Manhattan Beach, Hermosa Beach and El Segundo Police Departments;
1. Train one sergeant from the El Segundo Police Department who will be responsible for coordinating
the grant activities and train one officer from each department who will be responsible for carrying out the
grant goals and objectives.
2. The sergeant and/or officers assigned to the grant detail will attend training presentations and
conferences offered by ABC during the year.
3. Prepare press releases in cooperation with ABC, to announce the project and report on significant
progress and activities.
4. Make 3 presentations to a community group on ABC issues as part of the education process (one in
each city).
5. Conduct 2 Licensee Education on Alcohol and Drugs (LEAD) training seminars to include all three
cities at the same time to educate licensees and employees on responsible service.
6. Conduct 4 Informed Merchants Preventing Alcohol -Related Crime Tendencies (IMPACT) inspections
where officers will visit licensed establishments to insure compliance with ABC regulations and attempt to
gain voluntary compliance.
Page 106 of 186
SCOPE OF WORK
Project Description section 2 of 3
7. Conduct 2 Party Patrol and Dispersal Deployments to include all three cities at the same time in an
attempt to identify and enforce alcohol violations by minors and adults who furnish alcohol to minors.
8. Conduct 6 stings to include Minor Decoy and Shoulder TAP Stings to detect, prosecute and deter
furnishing alcohol to minors.
9. Conduct 2 Trap Door/Cops in Shops deployments where officers will pose as customers in various
establishments to detect and discourage violations such as minors using fraudulent identification, over
service, after hour sales and consumption or municipal violations.
Page 107 of 186
SCOPE OF WORK
Project Description section 3 of 3 1
Page 108 of 186
ALCOHOL POLICING PARTNERSHIP GRANT
PROPOSAL BUDGET DETAIL
A. Personnel Services
Salaries
Classification/Positions Computation
1
2
3
Overtime
Classification/Positions
I I El Segundo Sergeant
21 El Segundo Officer x 1
3 Hermosa Officer x 1
4 Manhattan Beach Officer x 1
5
6
Benefits
B. Operating Expenses and Equipment
Operating Expenses *
Description
1 I Six (6) minor decoy/ shoulder TAP operating expenses 1
2
* maximum of $2,500.00
Equipment *
Comoutation
1$198 * 107 hours
$165 `107 hours
$165 *107 hours
$165 * 107 hours
Computation
6 operations x $125
Description Computation
1
2
3
* maximum of $2,500.00
C. Travel Expenses *
Description
1
2
3
4
* APP Conference only. All travel cannot exceed current state rates
SUBTOTAL
SUBTOTAL
SUBTOTAL
SUBTOTAL
SUBTOTAL
SUBTOTAL
GRANTTOTAL
Total Cost
$ 0.00
Total Cost
$ 21,186.00
$ 17,655.00
$ 17,655.00
$ 17,655.00
Total Cost
$ 0.00
Total Cost
$ 750.00
� 1
$ 750,00
Total Cost
Total Cost
$0.070
$ 74,901.00
Page 109 of 186
OTHER FUNDING SOURCES
Complete the following to report the total funds available to support the activities related to
accomplishing the goals and objectives of the contract. In the "Grant Funds" column, report
the ABC funds requested by category. In the "Other Funds" column, report all other funds
available to support the project by category (if none, leave blank). Then calculate the totals
by category in the "Program Total' column. Total each column down to arrive at the total
program funds available.
Note: Round all budget amounts to the nearest dollar —no cents.
Budget Category
Grant Funds
Other Funds
Program Total
A. Personnel Services
74,151.00
74,151.00
B. Operating Expense
750.00
750.00
C. Travel/Registration Fees
0.00
D. Equipment
0.00
TOTALS
$ 74,901.00
$ 0.00
$ 74,901.00
This form does not become part of the contract but is required in the Request for
Proposal package.
Page 110 of 186
{.,rVoy City Council Agenda Statement
ELSEGUNDO Meeting Date: September 20, 2022
Agenda Heading: Consent
Item Number: B.9
TITLE:
Implementation of Reorganization of City Departments — Second Reading
RECOMMENDATION:
1. Waive second reading and adopt proposed Ordinance amending the El Segundo
Municipal Code to reflect revised names of certain departments and positions.
2. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
Funding for the proposed actions was incorporated in the Adopted FY 2022-2023
Citywide Budget. No new funding is needed for this fiscal year.
BACKGROUND:
On September 6, 2022, the Human Resources Director presented an Ordinance to
revise the names of certain departments and positions in the City's Municipal Code as
adopted in the FY 2022-2023 Budget. The City Council approved the proposed
Ordinance and directed staff to schedule a second reading at the September 20, 2022
meeting. The revised names of certain departments and positions included in the
Ordinance are as follows:
Recreation, Parks, and Library Department (name change)
The name of the former "Community Services Department" was changed to
"Recreation, Parks, and Library Department" to reflect the merger of the Parks Division
from the Public Works Department with the Community Services Department, which
includes the Recreation and Library Divisions. The reorganized department structure is
now comprised of three divisions: 1) Recreation, 2) Parks and 3) Library.
Community Development Department (name change)
Page 111 of 186
Implementation of Reorganization of City Departments — Second Reading
September 20, 2022
Page 2 of 3
The name of the former "Development Services Department" was changed to
"Community Development Department" to better align with industry standards for
building, planning, and neighborhood preservation services provided.
Q 6*9111*4 :s] ki I
In alignment with the new Department names, the Ordinance also includes revisions to
the titles of the job classifications of the Department Directors as described below:
Director of Community Development
The former Development Services Department is under the direction of the Director of
Development Services. Staff recommends revising the current title to Director of
Community Development Department. The salary range and "at -will" status in the
Executive Management group would remain unchanged. Funding for this position is
included in the Adopted FY 2022-2023 General Fund Budget.
Director of Recreation. Parks. and Libra
The former Community Services Department is under the direction of the Director of
Community Services. Staff recommends revising the current title to Director of
Recreation, Parks, and Library. The salary range and "at -will" status in the Executive
Management group would remain unchanged. Funding for this position is included in
the Adopted FY 2022-2023 General Fund Budget.
The Ordinance modifies the City's Municipal Code to comply with City's personnel
policies and practices and will apply the name changes to existing City resolutions and
agreements. A resolution amending the position titles was approved by City Council at
the September 6, 2022 meeting and will become effective upon the date of the adoption
of the Ordinance.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 1: Enhance Customer Service, Diversity, Inclusion and Communication
Objective 1A: El Segundo provides unparalleled service to all customers.
Objective 1 B: El Segundo's engagement with the community ensures excellence.
Goal 3: Promote a Quality Workforce Through Teamwork and Organizational
Efficiencies
Objective: El Segundo is an employer of choice and consistently hires for the future,
with a workforce that is inspired, world -class, engaged and innovative.
Page 112 of 186
Implementation of Reorganization of City Departments — Second Reading
September 20, 2022
Page 3 of 3
PREPARED BY:
Rebecca Redyk, Human Resources Director
REVIEWED BY:
Rebecca Redyk, Human Resources Director
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
Ordinance Amending Municpal Code
Page 113 of 186
ORDINANCE NO.
AN ORDINANCE AMENDING THE EL SEGUNDO MUNICIPAL CODE TO
REFLECT CHANGES TO THE CITY'S INTERNAL ORGANIZATION,
INCLUDING REVISED NAMES OF CERTAIN DEPARTMENTS AND
CLASSIFICATIONS.
THE CITY COUNCIL OF THE CITY OF EL SEGUNDO DOES ORDAIN AS
FOLLOWS:
SECTION 1. The City Council finds and determines as follows:
A. On August 16, 2022, the City Council approved a revised City organization
chart which made changes to the names of certain departments and
positions.
B. The City Council desires to adopt this ordinance memorializing the changes
within the City's Code.
SECTION 2. El Segundo Municipal Code ("ESMC") § 1-6-3 is amended in its
entirety to read as follows:
1-6-3: CITY DEPARTMENTS:
Effective , 2022 the organization of City government consists of the
following departments:
City Administration
Community Development Department
Finance Department
Fire Department
Human Resources Department
Information Technology Systems Department
Police Department
Public Works Department
Recreation, Parks, and Library Department"
SECTION 3. ESMC § 1-6-5 is amended in its entirety to read as follows:
Page 114 of 186
City of El Segundo
Ordinance No.
Page 2 of 4
1-6-5 DEPARTMENT HEADS:
For purposes of this chapter and expanding the coverage of initiative Ordinance
No. 586, pursuant to its § 19, effective , the term "department head"
includes:
Assistant City Manager
Chief Financial Officer
Chief of Police
City Manager
Deputy City Manager
Director of Community Development
Director of Human Resources
Director of Information Technology Services
Director of Public Works
Director of Recreation, Parks, and Library
Fire Chief"
SECTION 4. Throughout the remainder of the ESMC and for all City resolutions and
contracts, all references to the following departments or directors are amended as follows:
Current Titles
Shall be changed:
"Development Services
"Community Development
Department," "Planning,
Department"
Building and Safety
Department," "Planning and
Building Department,"
"Community, Economic and
Development Services
Department,"
"Community Services
"Recreation, Parks, and
Department," "Recreation
Library Department"
and Parks Department"
"Director of Development
"Director of Community
Services," "Director of
Development"
Planning, Building and
Safety," "Director of
Planning and Building
Safety," "Director of
Page 115 of 186
City of El Segundo
Ordinance No.
Page 3 of 4
Community, Economic and
Planning and Building
Safety," "Community,
Economic and Development
Services Director," "Director
of Community, Economic
and Development Services"
"Director of Community
"Director of Recreation,
Services," "Recreation and
Parks, and Library"
Parks Director"
SECTION 5. Validity of Previous Code Sections. If this entire Ordinance or its application
is deemed invalid by a court of competent jurisdiction, any repeal of the ESMC or other
regulation by this Ordinance will be rendered void and cause such ESMC provision or
other regulation to remain in full force and effect for all purposes.
SECTION 6. Enforceability. Repeal or amendment of any previous Code Sections does
not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and
imposition of penalties for any violation occurring before this Ordinance's effective date.
Any such repealed part will remain in full force and effect for sustaining action or
prosecuting violations occurring before the effective date of this Ordinance.
SECTION 7. Severability. If any part of this Ordinance or its application is deemed invalid
by a court of competent jurisdiction, the City Council intends that such invalidity will not
affect the effectiveness of the remaining provision or application and, to this end, the
provisions of this Ordinance are severable.
SECTION 8. The City Clerk, or her duly appointed deputy, is directed to certify the
passage and adoption of this Ordinance; cause it to be entered into the City of El
Segundo's book of original ordinances; make a note of the passage and adoption in the
records of this meeting; and, within fifteen (15) days after the passage and adoption of
this Ordinance, cause it to be published or posted in accordance with California law.
SECTION 9. Construction. This Ordinance must be broadly construed to achieve the
purposes stated in this Ordinance. It is the City Council's intent that the provisions of this
Ordinance be interpreted or implemented by the City and others in a manner that
facilitates the purposes set forth in this Ordinance.
SECTION 10. Environmental Review. This Ordinance was reviewed pursuant to the
California Environmental Quality Act (Public Resources Code §§ 21000, et seq., "CEQA")
and the regulations promulgated thereunder (14 Cal. Code of Regulations §§15000, et
seq., the "CEQA Guidelines"). Based upon that review, this Ordinance is exempt from
Page 116 of 186
City of El Segundo
Ordinance No.
Page 4 of 4
further review pursuant to CEQA Guidelines §15061(b)(3) because it can be seen with
certainty that there is no possibility that the Ordinance may have a significant effect on
the environment.
SECTION 11. Recording. The City Clerk is directed to certify the passage and adoption
of this Ordinance; cause it to be entered into the City's book of original ordinances; make
a note of the passage and adoption in the records of this meeting; and, within 15 days
after the passage and adoption of this Ordinance, cause it to be published or posted in
accordance with California law.
SECTION 12. Execution. The Mayor, or presiding officer, is hereby authorized to affix his
signature to this Ordinance signifying its adoption by the City Council of the City of El
Segundo, and the City Clerk, or duly appointed deputy, is directed to attest thereto.
SECTION 13. Electronic Signatures. This Ordinance may be executed with electronic
signatures in accordance with Government Code §16.5. Such electronic signatures will
be treated in all respects as having the same effect as an original signature.
SECTION 14. Effective Date. This Ordinance will take effect on the 30th day following its
final passage and adoption.
ORDINANCE NO. HAD ITS FIRST READING ON , ITS
SECOND READING ON , AND WAS DULY PASSED, APPROVED,
AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF EL SEGUNDO AT ITS
REGULAR MEETING OF
Drew Boyles, Mayor
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
Page 117 of 186
{.,rVoy City Council Agenda Statement
ELSEGUNDO Meeting Date: September 20, 2022
Agenda Heading: Consent
Item Number: B.10
TITLE:
Resolution Allowing Continued Teleconferenced Public Meetings
RECOMMENDATION:
1. Approve the proposed resolution to continue the City's utilization of relaxed
teleconferencing requirements under the Brown Act.
2. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
The proposed action would have no significant fiscal impact on the General Fund.
BACKGROUND:
Assembly Bill No. 361 ("AB 361 ") amended certain provisions of the Ralph M. Brown
Act governing open meetings to allow teleconferencing, including internet-based video
conferencing, in a manner similar to previously -issued gubernatorial executive orders.
AB 361 allows a legislative body to continue utilizing teleconferencing to conduct public
meetings under certain circumstances, provided it makes certain findings outlined in
Government Code § 54953(e). Government Code § 54953(f) allows the municipal, but
not state, legislative bodies to continue such teleconferencing until the earlier of the
lifting of the Governor's state of emergency declaration or December 31, 2023, so long
as certain findings are made every 30 days.
DISCUSSION:
Since the Governor's state of emergency is still effective and the County of Los Angeles
continues to strongly recommend certain masking and social distancing measures, the
necessary findings can be made for the City Council to adopt the proposed Resolution
allowing the continued use of "hybrid" teleconferenced meetings pursuant to
Government Code §§ 54953(e) and 54953(f) for a period of 30 days from the date of the
Page 118 of 186
Teleconferencing Resolution
September 20, 2022
Page 2 of 2
Resolution's adoption.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 1: Enhance Customer Service, Diversity, Inclusion and Communication
Objective 1A: El Segundo provides unparalleled service to all customers.
Objective 1 B: El Segundo's engagement with the community ensures excellence.
PREPARED BY:
Joaquin Vazquez, Deputy City Attorney
REVIEWED BY:
Mark Hensley, City Attorney
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. ES- Reso AB 361 Extension 09202022
Page 119 of 186
RESOLUTION NO. -
A RESOLUTION OF THE CITY COUNCIL OF CITY OF EL
SEGUNDO FINDING THAT CERTAIN CONDITIONS EXIST TO
CONTINUE CONDUCTING PUBLIC MEETINGS VIA
TELECONFERENCING PURUSANT TO GOVERNMENT CODE
SECTION §§ 54953(e) AND 54953(f).
The City Council of the city of El Segundo does resolve as follows:
SECTION 1. Findings. The City Council finds and declares as follows:
A. On March 4, 2020, Governor Gavin Newsom proclaimed a State of
Emergency to exist in California due to the threat of the COVID-19
pandemic and such State of Emergency has not been rescinded by
either the Governor or the California Legislature.
B. This gubernatorial proclamation, among other things, suspended
local government emergency declaration, reporting, and extension
requirements of Government Code § 8630 for the duration of the
COVID-19 pandemic.
C. Effective September 16, 2021, Assembly Bill No. 361 ("AB 361 ") took
effect which, among other things, amends certain provisions of the
Ralph M. Brown Act ("Brown Act") governing open meetings to allow
teleconferencing, including internet-based video conferencing, in a
manner similar to previously issued gubernatorial executive orders.
D. During a proclaimed state of emergency, AB 361 allows a legislative
body, like the City Council, to continue utilizing teleconferencing to
conduct public meetings under certain circumstances, provided the
legislative body makes certain findings.
E. The City Council has previously adopted and made findings to
continue meeting via teleconferencing pursuant to AB 361 and seeks
to make additional findings under Government Code § 54953(e) to
continue such teleconferencing use.
F. The Los Angeles County Department of Public Health issued an
order, effective April 22, 2022, maintaining its position that masks are
"strongly recommended" in indoor settings to prevent transmission of
COVID-19.
G. Following weeks of high case numbers fueled by highly infectious
strains of COVID-19, BA.4 and BA.5, in a July 12, 2022 press
release, the Los Angeles County Department of Public Health has
-1-
Page 120 of 186
recommended "wearing high -quality respirator masks and getting
tested" to slow the spread of COVID-19."
SECTION 2. Teleconferencing; Ratification.
A. Pursuant to Government Code § 54953(e), the City Council has
reconsidered the circumstances of the state of emergency finds as
follows:
1. California continues to be in a declared state of emergency
pursuant to Government Code § 8625 (the California Emergency
Services Act; see Government Code § 54953(e)(3); see also
Governor's Proclamation dated March 4, 2020); and
2. Based upon the Order of the Health Officer for County of Los
Angeles Department of Public Health (dated April 21, 2022 and
effective April 22, 2022) and recent public Los Angeles County
Department of Public Health releases, masks are strongly
recommended to curb the spread of COVID-19 (Government
Code § 54953(e)(3)(B)(ii)).
B. Accordingly, to protect public health and safety the City Council:
1. Finds that it is in the public interest to conduct City Council
meetings via teleconference as defined by Government Code §
54953;
2. Authorizes City Council members to appear at regular and
special meetings in person; and
3. Authorizes public officials, designated by the City Manager, or
designee, to attend such City Council meetings if presenting
matters to the legislative body or if the official's presence at the
meeting is otherwise deemed necessary by the City Manager or
designee.
C. The City Council will adhere to all requirements of Government Code §
54953 governing teleconferencing during the emergency including,
without limitation, posting agendas; allowing for real-time public
comment via either call -in or internet-based; allowing for written
communications that will be either read or summarized into the record
during the meeting as determined by the City Council; and protecting the
statutory and constitutional rights of all persons appearing before the
legislative body.
SECTION 3. Environmental Review. This Resolution itself and the actions
anticipated herein were reviewed pursuant to the California Environmental Quality
-2-
Page 121 of 186
Act (Public Resources Code §§ 21000, et seq., "CEQA") and the regulations
promulgated thereunder (14 Cal. Code of Regulations §§15000, et seq., the
"CEQA Guidelines"). Based upon that review, this action is exempt from further
review pursuant to CEQA Guidelines § 15269(a) because the protection of public
and private property is necessary to maintain service essential to the public, health
and welfare.
SECTION 4. Reporting. Every 30 days following adoption of this
Resolution, the City Council will reconsider the extension of the teleconferencing
method of public meetings in accordance with Government Code § 54953(e)(3).
Such determinations may be placed on the consent calendar.
SECTION 5. Signature Authority. The Mayor, or presiding officer, is hereby
authorized to affix his signature to this Resolution signifying its adoption by the City
Council of the City of El Segundo, and the City Clerk, or her duly appointed deputy,
is directed to attest thereto.
SECTION 6. Effective Date. This Resolution will take effect immediately
upon adoption and will remain effective unless repealed or superseded.
SECTION 7. City Clerk Actions. The City Clerk will certify to the passage and
adoption of this Resolution, enter it in the City's book of original Resolutions, and
make a record of this action in the meeting's minutes.
PASSED AND ADOPTED this day of 12022.
Drew Boyles, Mayor
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO
I, Tracy Weaver, City Clerk of the City of El Segundo, California, hereby certify that
the whole number of members of the City Council of the City is five; that the
foregoing Resolution No. was duly passed and adopted by said City
Council, approved and signed by the Mayor of said City, and attested to by the City
Clerk of said City, all at a regular meeting of said Council held on the day
of , 2022, and the same was so passed and adopted by the
following roll call vote:
AYES:
NOES:
ABSENT:
-3-
Page 122 of 186
ABSTAIN:
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
MARK HENSLEY, CITY ATTORNEY
Joaquin Vazquez, Deputy City Attorney
m
Page 123 of 186
Give} City Council Agenda Statement
ELSEGUNDO Meeting Date: September 20, 2022
Agenda Heading: Staff Presentations
Item Number: D.11
TITLE:
Smoky Hollow Pilot Parking Project Update
RECOMMENDATION:
1. Provide feedback and direction to staff regarding the recommended three
conceptual design options and advance the selected option.
2. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
None.
BACKGROUND:
On October 2, 2018, the City Council adopted the Smoky Hollow Specific Plan. A pilot
parking project was authorized under this plan to add a parallel parking lane for on -
street parking along the north side of El Segundo Boulevard from the alley east of Main
Street to the alley east of Sheldon Street. This pilot project was completed on January
21, 2020 in accordance to the Smoky Hollow Specific Plan, and was subsequently
removed after a 16-month evaluation period at the direction of the City Council on May
18, 2021.
Staff was directed to initiate a second pilot project to add parking to the Smoky Hollow
area. This alternative is to alter some of the north/south streets that intersect El
Segundo Blvd. from the current two-way operation to one-way streets which would allow
angled parking along those streets, as contemplated in the Smoky Hollow Specific Plan.
Page 124 of 186
Smokey Hollow Parking Pilot
September 20, 2022
Page 2 of 3
DISCUSSION:
The conceptual design of this proposed pilot project was completed by KOA
Corporation and is summarized in the attached presentation.
This proposed pilot project would convert Nevada Street and Oregon Street from El
Segundo Boulevard to Grand Avenue to a one-way couplet, which would allow an
additional 19 angled parking spaces. There are three alternative options to accomplish
this conversion.
Estimated
Scope
Construction Cost
Alternative 1
$100,000
Signing and striping only
Alternative 2
$300,000
Signing and striping.
Raised landscaping planters.
Roadway rehabilitation, driveways, sidewalk, and
curb ramps replacement.
Alternative 3
$2,200,000
Corner curb extensions with landscaping and
irrigation.
Signing and striping improvements.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 4: Develop and Maintain Quality Infrastructure and Technology
Objective 4A: El Segundo's physical infrastructure supports an inviting and safe
community.
Goal 5: Champion Economic Development and Fiscal Sustainability
Objective 5A: El Segundo promotes economic growth and vitality for business and the
community.
PREPARED BY:
Lifan Xu, City Engineer
REVIEWED BY:
Elias Sassoon, Public Works Director
APPROVED BY:
Barbara Voss, Deputy City Manager
Page 125 of 186
Smokey Hollow Parking Pilot
September 20, 2022
Page 3 of 3
ATTACHED SUPPORTING DOCUMENTS:
Smoky Hollow Pilot Parking Project Presentation
Page 126 of 186
CITY
ELFSEGUNDO
Smoky Hollow Parking
Pilot Project
Project Goals & Objectives
• Implementation of Smoky Hollow Specific Plan pilot parking
project.
• Conversion to one-way street and provide angled parking.
• Overall goal is to increase parking capacity.
9/2/2022
City of El Segundo 1 350 Main St. El Segundo, CA 90245
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• Nevada Street & Oregon Street
• Limits: El Segundo Boulevard to Grand Avenue
• One-way couplet
• Two consecutive blocks
?6rDo
9/2/2022 City of El Segundo 1 350 Main St. El Segundo, CA 90245
Angled Parking Analysis
• City of Los Angeles Department of Transportation Angled
Parking Standard.
• Analyzed 45 degree through 75 degree parking.
• 45 degree parking yielded the most gain.
9/2/2022
City of El Segundo 1 350 Main St. El Segundo, CA 90245
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Page
r
Previous Study (2016)
New Parking Study (2022)
Segment Location
Existing Parallel
Parking Capacity
Total Potential
Parking
Increase In
Parking Spaces
Percentage
Increase In
Parking
Existing Parallel
Parking Capacity
Potential
Diagonal Parking
Capacity (1 side)
Remaining
Parallel Parking
Total Potential
Parking
Increase In
Parking Spaces
Percentage
Increase In
Parking
Standard Street
22
23
1
5%
17
11
10
21
4
24%
Eucalyptus Street
27
36
9
33%
21
10
15
25
4
19%
Sheldon Street
16
20
4
2S%
10
S
6
11
1
10%
Penn Street
19
23
4
21 %
17
6
10
16
-1
-6%
Sierra Street
18
22
4
22%
9
4
6
10
1
11 %
Lomita Street
22
24
2
9%
19
11
10
21
2
11%
Maryland Street
25
31
6
24%
20
15
11
26
6
30%
Center Street (North)
26
36
10
38%
26
21
14
35
9
35%
Center Street (South)
17
24
7
41 %
8
3
8
11
3
38%
Nevada Street (North)
23
28
5
22%
21
13
12
25
4
19%
Nevada Street (South)
21
32
11
52%
19
5
15
20
1
5%
Oregon Street (North)
20
26
6
30%
23
23
10
33
10
43%
Oregon Street (South)
26
34
8
31%
20
12
12
24
4
20%
California Street
28
36
8
29%
24
17
15
32
8
33%
Totals
310
395 85 27%
254
156 154
310
56 22%
Pag
Pilot Project Costs
• Alternative 1 — Approx. $100k
• Signing and striping only.
• Alternative 2 — Approx. $300k
• Signing and striping.
• Raised landscaping planters.
• Alternative 3 - $2.2 mil
• Roadway rehabilitation, replace driveways, sidewalk, and curb ramps.
• Corner curb extensions with landscaping and irrigation.
• Signing and striping improvements.
9/2/2022
City of El Segundo 1 350 Main St. El Segundo, CA 90245
GUNDO
{.,rVoy City Council Agenda Statement
ELSEGUNDO Meeting Date: September 20, 2022
Agenda Heading: Staff Presentations
Item Number: D.12
TITLE:
Main Street / Imperial Highway Monument Sign
RECOMMENDATION:
1. Provide feedback and direction to staff regarding the selected option of the "Old
Time Postcard Inspiration" conceptual design.
2. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
$450,000 for this project was included in the adopted FY 20-21 Capital Improvement
Program Budget. The previous conceptual design expenditures and the design cost for
this project total $103,660. The remaining balance is $346,340. If the cost of the
project (once bid) exceeds the budgeted amount, an additional appropriation would be
required.
7_[81:(r]:A1l1►113
On January 18, 2022, City Council authorized staff to execute a Professional Services
Agreement with Hirsch & Associates, Inc. to prepare the design of the Main Street /
Imperial Highway Monument Entry Feature and authorized staff to remove the existing
signage at the Main Street and Imperial Highway intersection. By the end of January,
Public Works staff had removed the sign at the site intersection. Additionally, Hirsch &
Associates, Inc. investigated the site and prepared two concepts for this entry feature.
The designer was asked to provide a design that is reflective of El Segundo's small-
town charm, beach orientation, ties into the evolving nature of the Downtown area, and
connects to the historic El Segundo High School, Library Park, and Library Park sites.
Page 135 of 186
Main Street / Imperial Highway Monument Entry Feature
September 20, 2022
Page 2 of 3
At the September 6, 2022 City Council meeting, Hirsch & Associates, Inc. presented the
two conceptual options:
• The Character of El Segundo concept. This concept is inspired by industrial
design and materials where the abstract graphic images are cut into steel or
aluminum panels. This design touches on many of the features that come
together to form the character of El Segundo from the past, present, and future.
The estimated construction cost for this option is $440,000.
• The Old Time Postcard Inspiration concept. This concept is inspired by the
creative tourist industry marketing of the past. This bold, clean, and modern
design will be a stand -out statement -piece in the landscape, inviting visitors to
explore all that the city has to offer. The estimated construction cost for this
option is $420,000.
City Council provided feedback on the two presented options and selected the second
option, the Old Time Postcard Inspiration conceptual design. The City Council asked
staff to provide additional information related to the cost breakdown, landscaping
design, and evaluation of a walking trail as part of the selected option in a subsequent
presentation.
DISCUSSION:
The cost breakdown of the Old Town Postcard Inspiration project is as follows:
Description
Estimated cost
General Site Demolition
$52,000
"Old Time Postcard"
$132,000
Monument Sign
General Site Construction
$71,000
Site Electrical
$58,000
Irrigation
$20,000
Landscape
$27,000
General Conditions / $61,000
Contingency
TOTAL $421,000
The staff and Hirsch & Associates, Inc. will make a PowerPoint presentation which
provides the details of this cost break -down and also will provide information regarding
a walking trail for the project.
It is respectfully requested of the City Council to provide feedback and direction to staff
on the preparation of the final design for this entry feature project subsequent to the
Page 136 of 186
Main Street / Imperial Highway Monument Entry Feature
September 20, 2022
Page 3 of 3
PowerPoint presentation.
With the City Council's direction, the final design is estimated to be completed by
December 2022.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 4: Develop and Maintain Quality Infrastructure and Technology
Objective 4A: El Segundo's physical infrastructure supports an inviting and safe
community.
Objective 4B: El Segundo's technology supports effective, efficient, and proactive
operations.
Goal 5: Champion Economic Development and Fiscal Sustainability
Objective 5A: El Segundo promotes economic growth and vitality for business and the
community.
Objective 5B: El Segundo approaches its work in a financially strategic and responsible
way.
PREPARED BY:
Cheryl Ebert, Senior Civil Engineer
REVIEWED BY:
Elias Sassoon, Public Works Director
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
None
Page 137 of 186
{.,rVoy City Council Agenda Statement
ELSEGUNDO Meeting Date: September 20, 2022
Agenda Heading: Staff Presentations
Item Number: D.13
TITLE:
One -Year Extension of Joint Use Agreements with El Segundo Unified School District
RECOMMENDATION:
1. Approve a one-year extension of Joint Use Agreement for Public Recreation
Facilities between the City of El Segundo and the El Segundo Unified School
District. (ATTACHMENT A)
2. Approve a one-year extension of Joint Use Agreement Studio and Equipment
with El Segundo Unified School District. (ATTACHMENT B)
3. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
It is anticipated that the City of El Segundo's in -kind contribution to supporting the
services within the agreements is estimated to be $944,190 as shown in Attachment
C.
BACKGROUND:
The City and the El Segundo Unified School District (the "District") previously entered
into an agreement on September 12, 1990, governing the joint use of public recreation
facilities, which was subsequently amended on August 21, 1991 and amended and
restated again on December 8, 1992. In September 1999, the City and District also
entered into a "Funding Agreement" in which the City would pay the District $250,000
annually to provide student services and maintain its facilities. Additionally, the City
agreed to fund $80,000 for Crossing Guard services. In addition, on October 16, 2007,
the City and District entered into a Memorandum of Understanding (MOU) for Library
Services.
Page 138 of 186
One Year Extension of Joint Use Agreement with El Segundo Unified School
District
September 20, 2022
Page 2 of 3
In September 2012, the City also took the following actions:
1. Approved an amended Joint Use Agreement for Public Recreation Facilities
between the City and the District for a term of 10 years.
2. Approved an Agreement between the City and the District for Joint Use of Media
Studio and Equipment for a term of 10 years.
3. Approved the First Amendment to an MOU between the City and the District for
Library Services for a term of 10 years.
4. Subsequent to this date, there have been three additional amendments to the
Library MOU.
Beginning in Spring 2022, City staff began a series of discussions with the
Superintendent of the District, Dr. Melissa Moore and her staff, regarding updating and
renewal of the Joint Use Agreements due to the pending expiration of the agreements.
At the City Council meeting of August staff proposed extending the amended
agreements for a term of ten years. The City Council discussed the agreements and
expressed a desire to have a shorter term for the agreement based on the changing
needs of the City and the school district. A shorter agreement term would allow City
staff and District staff opportunities to amend the agreement more regularly to ensure
the agreement is still meeting the needs of both parties. Council also directed staff to
return with more details about the financial support that has been provided to the school
district for the past 15 years and to include a list of inkind financial contributions from
the school district to the City. The City Council then discussed extending the
agreements for a term of one year to give staff time to prepare a more detailed analysis
of the joint use.
DISCUSSION:
The City and the District agree that it is in the public's best interest, economically and
practically, to cooperate with each other in regard to the recreational use of certain City
and District facilities. However, due to concerns raised by the City Council, staff will
initiate a thorough analysis of the shared use and return to the City Council with a
proposal for a five-year agreement by September 2023.
Staff will initiate meetings with District staff to gather relevant data and to discuss
potential amendments to the agreement to better serve both entities.
Page 139 of 186
One Year Extension of Joint Use Agreement with El Segundo Unified School
District
September 20, 2022
Page 3 of 3
CITY STRATEGIC PLAN COMPLIANCE:
Goal 1: Enhance Customer Service, Diversity, Inclusion and Communication
Objective 1A: El Segundo provides unparalleled service to all customers.
Objective 1 B: El Segundo's engagement with the community ensures excellence.
Goal 5: Champion Economic Development and Fiscal Sustainability
Objective 5A: El Segundo promotes economic growth and vitality for business and the
community.
Objective 5B: El Segundo approaches its work in a financially strategic and responsible
way.
PREPARED BY:
Aly Mancini, Recreation, Parks and Library Director
REVIEWED BY:
Aly Mancini, Recreation, Parks and Library Director
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. ATTACHMENT A
2. ATTACHMENT B
3. ATTACHMENT C
Page 140 of 186
AMENDMENT TO THE JOINT USE AGREEMENT FOR PUBLIC RECREATION
FACILITIES
BETWEEN THE CITY OF EL SEGUNDO AND EL SEGUNDO UNIFIED SCHOOL
DISTRICT OF LOS ANGELES COUNTY
This Amendment ("Amendment") is entered into on , by and between the
between the CITY OF EL SEGUNDO, a municipal corporation ("City"), and the EL SEGUNDO
UNIFIED SCHOOL DISTRICT OF LOS ANGELES COUNTY, a California public school
district ("District).
RECITALS
A. WHEREAS, on or about September 19, 2012, the City and the District entered
into that certain Amended and Restated Joint Use Agreement which established the Parties
respective right and agreement to jointly use specific properties owned by each party (the
"Original Agreement").
B. WHEREAS, the Parties have agreed to extend the term of the Original Agreement
pursuant to the same terms and conditions set forth in the Original Agreement, except as explicitly
stated in this Amendment;
•
D-.-WHEREAS, the City and District (collectively, the "Parties") agree that the Recitals
set forth hereinabove are expressly incorporated into the Agreement and correctly set forth the
nature of the Agreement as modified by this Amendment.
NOW, THEREFORE, the District and the City agree that the terms and provisions of the
Agreement are hereby amended as set forth herein below:
1. Term
Section 1 of the Agreement is hereby revised and replaced with the following
The term of this agreement shall continue until September 1, 2023 (the "Term"). This Agreement
may be renewed or extended upon mutual written agreement of the parties. All references to
Term in the Original Agreement shall reference the term as set forth herein.
005032.00021
38461358.1
Page 141 of 186
2. Miscellaneous
A. Binding. The Parties and each of their signatories hereto warrant that each has the power
and authority to execute this Amendment. This Amendment shall be binding upon and inure to the
benefit of the Parties hereto and their respective successors and assigns. If any provision of this
Amendment shall be held invalid or unenforceable by a court of competent jurisdiction, such
holding shall not invalidate or render unenforceable any other provision of this Amendment or the
Agreement.
B. Full Force and Effect. Except as herein modified, all terms and conditions of the Original
Agreement shall remain unchanged and in full force and effect.
C. Modifications. This Amendment may be amended or modified only by an agreement in
writing signed by both the District and City.
D. Counterparts. This Amendment may be executed and delivered in any number of
counterparts, each of which so executed and delivered shall be deemed to be an original and all
of which shall constitute one and the same instrument.
E. Inconsistencies. In the event of any inconsistency between the terms of this Amendment
and those of the Agreement, the terms of this Amendment shall control.
EL SEGUNDO UNIFIED SCHOOL DISTRICT OF LOS ANGELES COUNTY
Print Name:
Title:
CITY OF EL SEGUNDO
Print Name:
Title:
005032.00021
38461358.1
Page 142 of 186
AMENDMENT TO THE JOINT USE OF VIDEO STUDIO AND EQUIPMENT
BETWEEN THE CITY OF EL SEGUNDO AND EL SEGUNDO UNIFIED SCHOOL
DISTRICT OF LOS ANGELES COUNTY
This Amendment ("Amendment") is entered into on , by and between the
between the CITY OF EL SEGUNDO, a municipal corporation ("City"), and the EL SEGUNDO
UNIFIED SCHOOL DISTRICT OF LOS ANGELES COUNTY, a California public school
district ("District).
RECITALS
A. WHEREAS, on or about September 19, 2012, the City and the District entered into
that certain "Agreement Between the City of El Segundo and the El Segundo Unified School
District For Joint Use of Video Studio and Equipment" which established the Parties respective
right and agreement to jointly use media equipment and facilities located at the District's real
property identified as El Segundo High School Building K at 640 Main Street, El Segundo
CA 90245 (the "Original Agreement").
B. WHEREAS, the Parties have agreed to extend the term of the Original Agreement
pursuant to the same terms and conditions set forth in the Original Agreement, except as explicitly
stated in this Amendment;
•
.�. r�re!�PO=-
N....
1
D-.-WHEREAS, the City and District (collectively, the "Parties") agree that the Recitals
set forth hereinabove are expressly incorporated into the Agreement and correctly set forth the
nature of the Agreement as modified by this Amendment.
NOW, THEREFORE, the District and the City agree that the terms and provisions of the
Agreement are hereby amended as set forth herein below:
1. Term
Section 1 of the Agreement is hereby revised and replaced with the following
The term of this agreement shall continue until September 1, 2023 (the "Term"). This Agreement
may be renewed or extended upon mutual written agreement of the parties. All references to
Term in the Original Agreement shall reference the term as set forth herein.
005032.00021
38461799.1
Page 143 of 186
2. Miscellaneous
A. Binding. The Parties and each of their signatories hereto warrant that each has the power
and authority to execute this Amendment. This Amendment shall be binding upon and inure to the
benefit of the Parties hereto and their respective successors and assigns. If any provision of this
Amendment shall be held invalid or unenforceable by a court of competent jurisdiction, such
holding shall not invalidate or render unenforceable any other provision of this Amendment or the
Agreement.
B. Full Force and Effect. Except as herein modified, all terms and conditions of the Original
Agreement shall remain unchanged and in full force and effect.
C. Modifications. This Amendment may be amended or modified only by an agreement in
writing signed by both the District and City.
D. Counterparts. This Amendment may be executed and delivered in any number of
counterparts, each of which so executed and delivered shall be deemed to be an original and all
of which shall constitute one and the same instrument.
E. Inconsistencies. In the event of any inconsistency between the terms of this Amendment
and those of the Agreement, the terms of this Amendment shall control.
EL SEGUNDO UNIFIED SCHOOL DISTRICT OF LOS ANGELES COUNTY
an
Print Name:
Title:
CITY OF EL SEGUNDO
By:
Print Name:
Title:
005032.00021
38461799.1
Page 144 of 186
EXHIBIT A
City of El Segundo
In -Kind & Other contributions to School District
"Projected" Fiscal Year 2022-2023
POLICE DEPARTMENT
SRO x2 schools
$ 306,000
100 hours of overtime donated for football, prom, etc.
35,000
POLICE DEPARTMENT TOTAL
341,000
FIRE DEPARTMENT
45 hours of straight time donated for football games
4,005
50 hours of straight time donated from Fire Prevention for inspections
2,185
(includes Annual inspections, sprinklers, etc.)
56 hours of Fire Department emergency responses
8,308
200 hours of time donated for Workability Program- Student Worker
12,190
FIRE DEPARTMENT TOTAL
26,688
COMMUNITY SERVICES
Library Division
School Library Staff Salaries and Benefits
-
School Library Books and Materials
5,500
Shared Online Catalog Updates and Maintenance
5,000
Library Division Total
10,500
Recreation Division
Staff for school events at Teen Center
1,419
Staff (Lifeguards) for school events at Urho Saari Swim Stadium*
Staff (Lifeguards) for school events the El Segundo Wiseburn Aquatics Center
41,946
Rental value for Recreation Park Stevenson Field
7,320
Rental value for Recreation Park Softball Field
7,320
Rental value for Urho Saari Swim Stadium*
Rental value for Campus El Segundo
4,620
Rental value for Recreation Park Basketball and Tennis Courts
9,080
Rental value for Richmond St. School Field
7,320
Rental value for El Segundo Wiseburn Aquatics Center
109,569
Rental value for Teen Center
1,300
Recreation Division Total
189,894
Parks Division
Maintenance, preparation, and utilities for Richmond St. School Field less rental revenue
40,800
Maintenance, preparation, and utilities for Recreation Park Stevenson Field
38,200
Maintenance, preparation, and utilities for Recreation Park Softball Field
37,900
Parks Division Total
116,900
COMMUNITY SERVICES TOTAL
317,294
PUBLIC WORKS
Facility maintenance for Urho Saari Swim Stadium*
Chemical and suplies for Urho Saari Swim Stadium*
Utilities -gas, water, and electricity for Urho Saari Swim Stadium*
Facility maintenance for El Segundo Wiseburn Aquatics Center
16,900
Chemical and suplies for El Segundo Wiseburn Aquatics Center
12,800
Utilities- gas, water, and electricity for El Segundo Wiseburn Aquatics Center
37,900
PUBLIC WORKS TOTAL
67,600
CITY MEDIA SERVICES
Graduations (ESHS, ESMS and Arena)
9,284
ESHS Sports Coverage**
10,737
Concerts, plays, and misc. events (ESHS, ESMS, Richmond St, and Center St)
21,587
CITY MEDIA SERVICES TOTAL
41,608
FINANCE DEPARTMENT
Crossing Guards at Richmond Street, Center Street, and El Segundo Middle School 135,000
FINANCE DEPARTMENT TOTAL 135,000
CITY VEHICLES
Fuel and maintenance 15,000
CITY VEHICLES TOTAL 15,000
GRAND TOTAL CONTRIBUTIONS $ 944,190
*Urho Saari Swim Stadium is under design and pending construction. Urho Saari Swim Stadium values have been removed at this time.
Values will be discussed upon reopening.
** Does not include potential playoff home football games estimated at $3,826 for 76 hours.
Page 145 of 186
City Council Agenda Statement
` rVOY Meeting Date: September 20, 2022
ELSEGUNDO Agenda Heading: Committees, Commissions and Boards
Presentations
Item Number: E.14
TITLE:
El Segundo Senior Citizens Housing Corporation Board Updated Annual Report and
Requests of City Council
RECOMMENDATION:
1. Receive an updated presentation from the Senior Citizens Housing Corporation
Board.
2. Provide direction on the following requests from the Senior Citizens Housing
Corporation Board:
o Formally dedicate 504 funds solely for Park Vista.
o Grant the Board the authority to increase parking rates by 2% per annum
until canceled.
o Continue allowing the Board to raise rents on current residents by up to
2%.
o Increase rental rate for new, incoming tenants to 65% of market rate
effective 1 /1 /2023 for new tenants.
3. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
Depending on City Council's approved direction, there may be a positive financial
impact to revenues for Park Vista senior housing facility. The fiscal impact to Park
Vista's net operating budget as a result of the increases to parking rates and rental rates
are outlined in the attached Financial Scenario Comparisons.
BACKGROUND:
On August 16, 2022, the Senior Citizens Housing Corporation Board provided City
Council a presentation on the status of Park Vista, including major decisions made in
2021; made Council aware of foreseeable challenges arising in the future; and sought
Page 146 of 186
Park Vista Senior Housing Board
September 20, 2022
Page 2 of 2
direction regarding rental rates, options to close the future financial gap; and, alternate
funding sources to ensure Park Vista continues providing lower -cost housing to senior
El Segundo residents.
Q 6*9111*4 :s] ki I
After considering the August 16, 2022 discussion with City Council, the Board is
returning with recommendations and requests of City Council to ensure a more
sustainable economic future for the Park Vista facility. The following list is what the
Board requests from the Council:
1. Formally dedicate 504 funds solely for Park Vista.
2. Grant the Board the authority to increase parking rates by 2% per annum until
canceled.
3. Continue allowing the Board to raise rents on current residents by up to 2%.
4. Increase rental rate for new, incoming tenants to 65% of market rate effective
1/1/2023 for new tenants.
The attached presentation highlights the request above, which will be further elaborated
by Board President Lanyi during the presentation.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 1: Enhance Customer Service, Diversity, Inclusion and Communication
Objective 1A: El Segundo provides unparalleled service to all customers.
PREPARED BY:
Eduardo Schonborn, AICP, Planning Manager
REVIEWED BY:
Michael Allen, AICP, Development Services Director
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
Senior Citizens Housing Corporation Board Presentation
Page 147 of 186
Park Vista:
ASKS based upon
presentation to City
Council 1
Paul Lanyi for the PV Board
August 29, 2022
Financials (option 1)
Assumes 3% increase to current tenants 2023 -2026 and 60% market rate through 2026 for
new tenants
Pas* VW. 20ryeu Foreast
2022
2021
2D2A
7L28
2M
2027
21126
2029
7030
2011
2032
2033
2034
2M
2036
2D97
2P38
2039
200
2011
2M Toll
Revenue
$8t0,Od2
$927,192
1167,847
$t_aiga2al
51.070.A69
SLi247d3
$1,172p13
$Ij21,403
SL2eo-,3ltt
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$1,1171d84
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$L656ai5
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$900,000 S90g000 S900,000 SR73,750 5g36A78 S839,47E $603,d10 $&M.SM 5172,471 $d M71 S"6,221 S32L221 $221.221 S12L22t SM.221 521,121 $2L221 S2L221 S2L211 SliXi S2L22Y
$2.62CM MMS,2M $L7WOM $1,9913M UAM4M $1,93%072 $2,05L067 $4722AM $1,S61,246 $i.9MA M SZWA7S $1=.262 $L4ia,M1 $1,3K955 $1.182,132 5979,768 ST930s2 $619A63 $L7 AM& $1.621.141 Sx,059,5d6
Recommended
Resem: 1076 of
epraatirig r�mx» 2
Tears 11 rapid MUM ,533 57d8,762 Si37,635 57iU4d S920.64Y $9 kM2 $873,742 %02,448 SSOg659 SL080,17d $2A142120 t1XV,2M Si.M4291 SL578,6iA SL6y615 5iAM.396 $%3,fi91 $d30,2S9 $6.i5�22 5390,317
Over or (under]
reswrnrnended
rcxrves 51,850,417 SSM.71& Sp9O.M Si M,753 SiXW AIO $1,018,47Y $1,056,EM $848,452 S1}d1,797 St,484y51 $L309j99 I51 i1,6181 45217.7fiQ 4S33,294 63%,462h NMU477 i%Rka4d1 r5144,2391 $577.MS SM&.9 9 $1,669,219
Revenue A.-pti-1%inneasen ren4(M23-20261.uid 2FFnrre ,kher fa -2%in pwbigiee eneryyear,4-?tuning-perye & new tenntsasessedet60%vFmwketretetl-gh 2026&M%therea 12M-NM21
Erperssehssumptim,I% annul ncreas[ For -gem[nit ntrw,3%IwouliIim. S%Fnr all other expenses
Capital Assumptions: 9+aed -I heCiyh independent fadlip adsesvrtent plan pF Perk VisW -durxd by the ahjs PLGk W rn . Oeperhrrent
Page 149 of 186
Financials (option 2)
Assumes 2% increase to current tenants and 65% market rate 2023+ for new tenants
Pmk uisv 2D-ve: r«eo:t
2079.
loll
202A
aa�nc
2D26
2P27
2078
2029
2090
201
203P
293
2P34
WE
2M
20&7
2D38
7039
2040
20E1
2D42
Revenue
SB9g062
$923,364
$96d,52d
$1-U2(F,7A5
33p7Z990
31,113.279
$I,I7d,535
$Ij2A,078
$1j03,029
$Lid4,311
5f.406920
$IA70-17a
1L 1.111
$L599,SA6
$L�60A07
51,719p21
SL799,A16
51,67L218
$f94A,d5fi
$2p19,159
$1A9 -" $30p7'
Fxpeices
ISfi&zDd91
IS710,4fi61
IS335,26 fit
I5761, 139j
j$788,029j
j$B16,D22)
ISBA5,130j
[$875,6151
I5906,930j
I5�39,329j
jS973,8fi7j
I51,009A18]
1$L066.d301
I51,084,956)
j$1,125,O78j
IS1,16 fi,565]
j$1,110,3941
($1,255,741j
I51,302,9851
IS1,352,122j
ISLd03,4721
Net
$12&022
$132,636
031.2&8
$M%915
$284A&D
$307.25&
j329,fi05
$AM.&&2
$37(6099
$404983
$432,9S3
5461,101
$466.782
SSI4,590
$63E929
S%2,1S6
$S69A22
$fi1S,A72
$fi4L468
$6fi4937
$8B1,885
Capital F pmae
i$60p00)
(Sd49,5011
ISd68,9851
(S25,2S01
(535,272h
F5604,171)
(5234,86&)
(5654.5831
1$131,3191
{$360,d3df
(S2b,25p
(S956,5391
15956,S39F
(5575,075)
I$701,770j
I$763,387)
6770,2421
r$58&,1171
(5250001
1$2WMA
(g250.0001
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S6h000
$0
$0
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SO
5234,068
$6
$13L159
50
S26)SO
02%.00
$MODO
$OUM
$f00A00
$0
50
$0
SO
$O
SO
Return 1.Equrty
028.022
($49&,fi621
1$437,7271
$2599f5
S2MAW
15DS,913)
5329,505
(5306,2191
$375,919
524,147
$432A%3
($320,3781
1$969,757j
$39,514
SM.- OF
IW%234
SS181,2201
$27,361
S39I,46S
$416937
$441,88&
Beginning Equity
$IAflX 00
$1,728.422
M291,360
$853,633
$1.219,247
$1,398,208
51.19Y,294
$IA30.799
5LI22,S81
S: SWAM
51,52A,646
$1957.M
SLW,221
$1,2f7,464
Sf,25d978
$1,787,181
$927957
5806,737
S834,098
51,225�566
$11642.S03
End.,Equ[y
$LMjM
SI]91,360
SM.Sl1
$1.M,247
S1988,206
$1,laLM4
SL4MM
$1, 124MI
SM06499
$LSE A"
SI,SST999
51987,211
#L21TA"
$L25(978
SL167,1L8
S917,96T
Sd06,797
S89AA98
SL129,Sdfi
SL&"M
S2)M.388
atys SO4 Fund
rsxq�m.aur,
S9&q.0uo
$gtd7,0p0
$1900,0p0
$&73,7S0
5S38A78
$836,470
SEC%610
$603.610
$E71,471
$472,471
$446A21
021,211
$22V21
$12%221
RIM
$11221
$21,221
$21,221
521,211
$7L221
$21.211
i[Ral Fuear AwarSM 1e
Park Nsta
S2.621W2
$2,19L160
SL753,631
$1,916.997
S2A36,666
$1,939,772
S2.03A,409
$1,722.193
$1,971,970
$L997,112
S2,463A20
S1,M.442
$L41&,689
$1,37A,199
$L206A09
51,009,17E
SE27958
$695,31.9
$1.246,727
51,663,12E
$2,10S.6d1
Reoarnrnended
Reserve: 197E of
operating -P- 2
years of raQivl
MUM
S1-,533
$768,762
W7,635
SMU46
5920,6A9
5974,268
$271.742
51502,44E
S6 ASA
5L880,176
S1A1ddf2F1
SL4M lU
Si.MRL291
Si.&NA14
SL94431S
SM79,39E
S%3,691
$690,289
S63Sj22
$-M.W7
0-or(under)
recommended
rcaervn
SI.850.317
SM.827
$68.871
SL049967
51,SiLA40
S1,019,399
$IA6q,9A7
$854.449
S197O,S22
S1,496,A58
SL313.64E
(5185,578]
1$07.5731
5S10,092)
4S370.205j
F$639,137)
4$651,4401
r$10&,372)
5616,48E
$1AKSd2
$1,715.261
R-A-pli- 2% i-.i.rvRa(2021-1012j,I%in patiig fee every yes.4u tuning orer peryear&newtenants asrcud a[65940!market rate begming in 2013(2673.2042]
Fxpensr Asaumplioni 276 EnnWl uir eax ru mmaBemrnt oontrack 3lLru uuli[iea, S%Farah other eupeices
Canlml Assumotlan:Ecudon[hetiNhindeve>Idm[fedlim asse3>,oen[ Elan d Park Vista:mnduc dhv the CirNs PrLlic Wmim0eus>mem
Page 150 of 186
Adjusted Requests of City Council
1) Permit the Board to raise parking rates 2% per annum until canceled
- recommended by City Director of Finance
2) Based upon comments from some Council members, do not ask
current residents for more than 2% increase. To make up for this, start
65% of market rate 1/1/2023 for new tenants. This puts the burden on
new residents rather than existing. Entire PV Board concurs.
3) The Board requests that City Council formally dedicates 504 funds
solely for Park Vista
Page 151 of 186
Give} City Council Agenda Statement
ELSEGUNDO Meeting Date: September 20, 2022
Agenda Heading: Reports - City Treasurer
Item Number: G.15
TITLE:
Resolution to Adopt Updated Investment Policy
RECOMMENDATION:
1. Adopt a resolution approving the statement of Investment Policy.
2. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
None
BACKGROUND:
The City of El Segundo is required to have a Statement of Investment Policy that
regulates the investment of public funds; the Investment Policy establishes the cash
management and investment guidelines for the City Treasurer. The City of El Segundo
invests public funds in a prudent manner with the primary objectives of, in priority order,
safety of principal, adequate liquidity and investment return, in conformance with all
applicable state laws (Gov. Code § § 53600 and 53635 et seq.), and local statutes
governing the investment of public funds. State law provides that any change in the
City's Investment Policy is to be considered by the City Council at a public meeting
(Gov. Code §53646(a)).
DISCUSSION:
Since the Statement of Investment Policy was last approved by the City Council, the
policy has been amended to:
Update Section 7.0, Authorized Investments to reflect more restrictive guidelines
in some cases, and less restrictive in others.
Page 152 of 186
Resolution Approving the Statement of Investment Policy
September 20, 2022
Page 2 of 2
2. Update Section 8.0, Investment Pools/Mutual Funds to explicitly call out
approved mutual funds and JPAP.
3. Update Section 10.0, Maximum Maturities to allow securities with maturity
greater than five years under very specific, stringent circumstances.
4. Replace Director of Finance with Chief Financial Officer to reflect changes to the
organization.
The City Treasurer and staff recommend the City Council adopt the attached, proposed
resolution, approving an update to the Statement of Investment Policy effective October
1, 2022.
[a] III W&I9:?-AI*e][02;JA_1►Kole] LTA l»/_V[y=A
Goal 5: Champion Economic Development and Fiscal Sustainability
Objective 5B: El Segundo approaches its work in a financially strategic and responsible
way.
PREPARED BY:
Jasmine Allen, Deputy City Treasurer II
REVIEWED BY:
Matthew Robinson, City Treasurer
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. RESOLUTION to adopt Investment Policy Final
2. Investment Policy 2022 Final
3. Investment Policy 2022 (redline)
Page 153 of 186
RESOLUTION NO.
A RESOLUTION APPROVING THE STATEMENT OF INVESTMENT
POLICY, AS AMENDED, AND TO TAKE EFFECT OCTOBER 1, 2022.
The City Council of the City of El Segundo does resolve as follows:
SECTION 1. The City Council finds and declares as follows:
A. The City of El Segundo is required to have a Statement of Investment Policy that
regulates the investment of public funds.
B. Pursuant to Government Code §53646(a), the City Treasurer may submit the
Statement of Investment Policy to the City Council for its consideration at a public
meeting.
C. Since the Statement of Investment Policy was last approved by the City Council,
the policy has been amended to:
1. Update Section 7.0, Authorized Investments to reflect more restrictive
guidelines in some cases, and less restrictive in others.
2. Update Section 8.0, Investment Pools/Mutual Funds to explicitly call out
approved mutual funds and JPAP.
3. Update Section 10.0, Maximum Maturities to allow securities with maturity
greater than five years under very specific, stringent circumstances.
4. Replace Director of Finance with Chief Financial Officer to reflect changes
to the organization.
SECTION 2. Approval. The City Council approves the Statement of Investment
Policy, as amended and attached as Exhibit "A" and incorporated by reference. The
Statement of Investment Policy will take effect as of October 1, 2022.
SECTION 3. Severability. If any part of this Resolution or its application is deemed
invalid by a court of competent jurisdiction, the City Council intends that such invalidity
will not affect the effectiveness of the remaining provisions or applications and, to this
end, the provisions of this Resolution are severable.
SECTION 4. Signature Authority. The Mayor, or presiding officer, is hereby
authorized to affix his signature to this Resolution signifying its adoption by the City
Council of the City of El Segundo, and the City Clerk, or her duly appointed deputy, is
directed to attest thereto.
SECTION 5. Effective Date. This Resolution will take effect immediately upon
adoption by the City Council.
1
Page 154 of 186
SECTION 6. City Clerk Direction. The City Clerk will certify to the passage and
adoption of this Resolution, enter it in the City's book of original Resolutions, and make a
record of this action in the meeting's minutes.
PASSED AND ADOPTED this 6t" day of September, 2022.
Drew Boyles,
Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved and
signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said
Council held on the day of , 2022, and the same was so passed and adopted
by the following vote:
AYES:
NOES-
ABSENT-
ABSTAIN -
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, CITY ATTORNEY
Joaquin Vazquez, Deputy City Attorney
r�
Page 155 of 186
Page 156 of 186
EXHIBIT "A"
Statement of Investment Policy
Page 157 of 186
Exhibit A
CITY OF EL SEGUNDO
STATEMENT OF INVESTMENT POLICY
EFFECTIVE October 1st, 2022
Matthew A. Robinson, CFA
City Treasurer
Page 158 of 186
CITY OF EL SEGUNDO
INVESTMENT POLICY
TABLE OF CONTENTS
1.0
Policy
Page 3
2.0
Scope
Page 3
3.0
Prudence
Page 4
4.0
Ethics and Conflict of Interest
Page 4
5.0
Investment Objectives
Page 4
6.0
Delegation of Authority
Page 5
7.0
Authorized Investments
Page 7
8.0
Investment Pools/Mutual Funds
Page 8
9.0
Diversification Guidelines
Page 8
10.0
Maximum Maturities
Page 8
11.0
Benchmarks
Page 8
12.0
Investment Advisory Committee
Page 9
13.0
Collateralization
Page 9
14.0
Safekeeping and Custody
Page 9
15.0
Reporting
Page 10
16.0
Internal Controls
Page 10
17.0
Authorized Financial Dealers and Institutions
Page 10
18.0
Continuing Education
Page 11
Attachments
Glossary of Investment Terms
Questionnaire — Financial Dealers
2
Page 159 of 186
City of El Segundo
Investment Policy
1.0 Policy
The City of El Segundo Investment Policy (Policy) establishes the cash management and
investment guidelines for the City Treasurer. The City of El Segundo invests public funds
in a prudent manner with the primary objectives of, in priority order, safety of principal,
adequate liquidity and investment return, in conformance with state law, including
California Government Code Sections 53600 and 53635 et seq., and local statutes
governing the investment of public funds.
Government Code Section 53646(a)(2) does not mandate that investment policies be
updated annually. However, on an annual basis, the City Treasurer must report to the
City Council any material changes to the policy as reviewed and approved by the City's
Investment Advisory Committee (IAC). The IAC will be required to review and approve
the policy annually.
The City Treasurer will prepare a quarterly report to the City council, City Manager and
Chief Financial Officer listing investment transactions made during the reporting period
pursuant to Government Code Section 53607.
Government Code Section 53607 authorizes the City Council to delegate investment
authority to the City Treasurer on an annual basis.
2.0 Scope
This investment policy applies to all investment activities and financial assets of the City
under management by the City Treasurer. This policy pertains to the City funds which
are pooled for investment purposes and funds held in depository agencies.
It is the City's policy to pool funds for investment purposes to maximize efficiencies,
reduce transaction costs, streamline cash flow forecasting, and provide greater access
to the market.
The pooled funds include:
• General Fund
• Special Revenue Funds
• Capital Project Funds
• Enterprise Funds
• Trust and Agency Funds
• Debt Service Funds
Page 160 of 186
Assets not under management of the City Treasurer are investments in the City's
defined benefit plans, health savings plans, and pension plans.
3.0 Prudence
Government Code Section 53600.3 states that "...all governing bodies of local agencies
or persons authorized to make investment decisions on behalf of those local agencies
investing in public funds pursuant to this chapter are trustees and therefore fiduciaries
subject to the prudent investor standard. When investing, reinvesting, purchasing,
acquiring, exchanging, selling, or managing public funds, a trustee shall act with care,
skill, prudence, and diligence under the circumstances then prevailing, including, but not
limited to, the general economic conditions and the anticipated needs of the agency,
that a prudent person acting in a like capacity and familiarity with those matters would
use in the conduct of funds of a like character and with like aims, to safeguard the
principal and maintain the liquidity needs of the agency. Within the limitations of this
section and considering individual investments as part of an overall strategy,
investments may be acquired as authorized by law."
The City Treasurer and persons that the City Treasurer delegates to manage City
investments, shall use the "Prudent Investor" standard. Investment officers acting in
accordance with this Policy, written portfolio guidelines and procedures, and exercising
due diligence shall be relieved of personal responsibility for individual security's credit
risk or market price changes, provided deviations from expectations are reported in the
quarterly investment reports to the City Council, and appropriate action is taken to
control adverse developments.
When investing and managing City funds, the City Treasurer and employees shall act
with care, skill, prudence and diligence to meet the aims of the investment objectives
listed in order in Section 5.0, Investment Objectives.
4.0 Ethics and Conflict of Interest
The City Treasurer, employees involved in the investment process, and the members of
IAC shall refrain from all personal business activity that could conflict with the
management of the investment program. All individuals involved with the investment of
City funds, or review of investment transactions, will be required to file a Form 700 —
Statement of Economic Interests on an annual basis in accordance with California state
law.
5.0 Investment Objectives
Safety: Safety of principal is the foremost objective of the investment program.
M
Page 161 of 186
Investments of the City of El Segundo shall be undertaken in a manner that seeks to
ensure the preservation of capital in the overall portfolio. To attain this objective, the
City shall only invest in high quality securities and it shall diversify its investments in
order that potential losses on individual securities do not exceed the income generated
from the remainder of the portfolio so as not to harm the City's cash flow and principal.
The City shall also structure its portfolio so as to prevent the need to sell securities prior
to maturity and it shall not take short positions, that is, selling securities that the City
does not own.
Two risks are monitored to help ensure safety of the investments. They are credit risk
and market or interest rate risk.
Credit Risk: Credit risk is defined as the risk of loss due to the failure of an issuer
to redeem the outstanding debt at the stated maturity date. Within this concept,
credit risk also applies to the overall market perception of the financial strength
and capacity of the issuer. Diversification of the investment portfolio by issuer,
maturity date and amount invested will ensure that in the event of a failure of
any one issuer, the event will not unduly harm or compromise the City's cash
flow.
Market or Interest Rate Risk: Market or Interest Rate risk is the risk that the
market value of investment securities in the portfolio may decline due to
changes in general interest rates. Market rate risk can be mitigated by
diversifying the investment of funds by maturity date and by investing funds to a
specific cash requirement that would reduce the need to sell the security prior to
maturity to meet immediate City cash flow needs.
Liquidity: The City of El Segundo's investment portfolio will remain sufficiently liquid to
meet all operating requirements that might be reasonably anticipated.
Return on Investments: The City of El Segundo shall manage funds to optimize the
return on investments consistent with the two primary objectives of safety and liquidity.
The rate of return on investment should be designed to attain a market rate of return
through budgetary and economic cycles consistent with the risk limitations, prudent
investment principles and cash flow requirements identified by the City's Investment
Policy.
6.0 Delegation of Authority
Pursuant to Government Code Section 53607, the City Council hereby authorizes the
City Treasurer to invest and reinvest the City's funds, to sell or exchange securities so
purchased, and to deposit securities for safekeeping in accordance with established
procedures.
5
Page 162 of 186
No person may engage in an investment transaction except as provided under the terms
of this policy and the procedures established by the City Treasurer. The City Treasurer
may delegate all, or a portion of the investment authority to subordinates pursuant to
Government Code Section 41006. Such delegation by the City Treasurer shall not
remove or abridge the Treasurer's investment responsibility.
The City Treasurer shall establish written procedures for the operation and management
of the City's investment program consistent with this investment policy, including
appropriate written agreements with financial institutions.
C.,
Page 163 of 186
CITY OF
ELSEGUN ..
Iowa
ble
7.0- AUTHORIZED
INVESTMENTS
I I
Al
Investment I nstru
me nts per State
As of January
Govern me nt Code Applicable
1, 2022
to Al Loca Agencies
MAXIMUM
MAXIMUM
SPECIFIED
CITY OF EL SEGUIN DO
MINIMUM
GOV'T
..
REQUIREMENTS
SECTIONS
PORTFOU OD
None (No more than 1%
Local Agency Bonds
5years
None
None
53601(a)
per issuer)
U.S. Treasury Obligations
5 ears
None
None
None
53601 b
State Obligations—
None (No more than 1%
53601(c)
CA And Others
Syears
None
per issuer)
None
53601d
None (No more than 1%
CA Local Agency Obligations
Syears
None
None
53601(e)
per issuer)
U.S Agency Obligations
5years
None
None
None
53601(f)
Bankers' Acceptances
180 days
40%E
Not Permitted*
None
53601(g)
Commercial Paper —Non -Pooled
Highest letter and
Fund SF
270 days or less
25% of the
Not Permitted*
number rating by an
53601(h)(2)(c)
(under $100,000,000 of
agency's money
NRSRO"
investments
Commercial Paper —Non -Pooled
40%of the
Highest letter and
Funds (min.$100,000,OOOof
270 days or less
G
Not Permitted*
number rating by an
53601(h)(2)(c)
investments)
agency's money
NRSRO"
Highest letter and
Commercial Paper —Pooled
40% of the
270 days or less
(3
Not Permitted*
number rating by an
53635(a)(1)
Funds
agency's money
NRSRO"
Negotiable Certificates of
No more than $250,000
5 years
30'9'
None
53601(i)
Deposit
per FDIC Cert #
Non-negotiable Certificates of
No more than $250,000
Syears
None
None
53630etseq.
Deposit
per FDIC Cert#
Placement Service
5years
50*9/OK
Not Permitted*
None
53601.8 and 53635.8
Deposits
Placement Service
Syears
50•�OK
Not Permitted*
None
53601.8 and 53635.8
Certificates of Deposit
Repurchase Agreements
1 year
None
Not Permitted*
None
53601(')
Reverse Repurchase Agreements
201%of the base
and Securities Lending
92daysL
value of the
Not Permitted*
None'"
53601(j)
Agreements
portfolio
30% (No more than 1% per
"A" rating category or
Medium -Term Notes"
5years or less
30%
issuer)
its equivalent or better
53601(k)
Mutual Funds And Money
N/A
20%
20% (No more than 10%
Multiple ' P o
53601(I) and
Market Mutual Funds
perfund)
53601.6(b)
Collateralized Bank Deposits'
5years
None
Not Permitted*
None
53630etseq.
and 53601(n)
Mortgage Pass Through and
AA rating category or
5years or less
20'9/O
Not Permitted*
53601(o)
Asset —Backed Securities
its equivalent or better
County Pooled
N/A
None
None (No more than 50%
None
27133
Investment Funds
perfund)
Joint Powers Authority Pool
N/A
None
None (No more than 50%
Multiples
53601(p)
perfund)
Local Agency Investment Fund
N/A
None
None
None
16429.1
(LA IF)
Voluntary Investment Program
N/A
None
None
None
16340
Fund
30*1 (No more than 1% per
"AA" rating category or
Supranational Obligations
5years or less
30'�
issuer)
its equivalent or better
53601(q)
53601(r),53635(c)
Public Bank Obligations
Syears
None
Not Permitted*
None
and 57603
Page 164 of 186
*Not permitted outside a diversified fund or pooled investment vehicle
For notes on the table above, see p. 13 of the guide available at https://bit.ly/3cZxogn
8.0 Investment Pools/Mutual Funds
The City of El Segundo will be required to conduct a thorough investigation of any
government sponsored pool and/or mutual fund prior to investing and on a continual
basis. There shall be a questionnaire completed which will provide the following:
1. A description of eligible investment securities, and a written statement of
investment policy and objectives.
2. A description of interest calculations and how it is distributed, and how gains and
losses are treated.
3. A description of how the securities are safeguarded (including the settlement
process), and how often the securities are priced and the program audited.
4. A description of who may invest in the program, how often, what size deposits and
withdrawals are allowed.
5. A schedule for receiving statements and portfolio listings.
6. A description of how the pool/fund utilizes reserves, retained earnings, etc.
7. A fee schedule, including when and how fees are assessed.
8. The eligibility of the pool/fund to invest in bond proceeds and a description of its
practices.
CAMP-Californi a Asset ManagetPro
men gram
JPAP
Multi
Short
Fixed
https://www.camponIine.com/docs/default-source/default/current-camp-
de-final-042721. df?sfvrsn=3f5ee308 20
program-gui p
CalTrust-Liquidity Fund
1PAP
Multi
Short
Fixed
https://caItrust.org/wp-content/uploads/2022/03/Information-Statement-
Updated-Feb-2022.pdf
CalTrust-ShortTerm Fund
JPAP
Multi
Short
Floating
https://caltrust.org/wp-content/uploads/2022/03/Information-Statement-
Updated-Feb-2022.pdf
CalTrust- Medium Term Fund
1PAP
Multi
Medium
Floating
https://caltrust.org/wp-content/uploads/2022/03/Information-Statement-
Updated-Feb-2022.pdf
Vanguard Short -Term Inflation -Protected Securities Index Fund(VTSPX)
Mutual Fund
Treasuries
Medium
Floating
https://personal.vanguard.com/pub/Pdf/spil867.pdf?2210120654
Vanguard Short -Term Treasury Index Fund Institutional Shares(VSBIX)
Mutual Fund
Treasuries
Medium
Floating
https://personal.vanguard.com/pub/Pdf/spiIG42.pdf?2210120628
Vanguard Short -Term Federal Fund Admiral Shares(VSGDX)
Mutual Fund
U.S. Agencies
Medium
Floating
https://personal.vanguard.com/pub/Pdf/sp49.Pdf?2210166032
9.0 Diversification Guidelines
The City of El Segundo will diversify its investments by security type, issuer and maturity
dates. Concentration limits are indicated in the Authorized Investments Section 7.0 for
all investment categories.
10.0 Maximum Maturities
To the extent possible, the City of El Segundo will attempt to match its investments with
anticipated cash flow requirements. Pursuant to Government Code Section 53601, the
City will not directly invest in securities maturing more than five (5) years from the date
of purchase however, beginning three months from this Policy's effective date, the City
may indirectly invest in such securities if such investment is from an approved
investment pool/mutual fund from Policy Section 8.0 and the WAM (weighted average
Page 165 of 186
maturity) of the pool/fund must be under (5) five years at time of purchase.
11.0 Benchmarks
The City of El Segundo Quarterly Investment Report will include benchmark reporting.
The benchmark reporting will be used as a reference tool only to communicate
investment performance against established benchmarks. The use of benchmarks will
not imply that the City Treasurer will assume more risk to the portfolio as safety of
principal and liquidity of funds are the first two primary objectives of the City's portfolio.
The City will use the following benchmark to compare and evaluate portfolio
performance.
Interpolated Yield: The market yield of US Treasury securities as compared to the
portfolio's weighted average maturity (WAM) for the long-term and short-term
investments in the portfolio.
12.0 Investment Advisory Committee
The City of El Segundo has established an Investment Advisory Committee (IAC) to
provide advice and assistance of persons with experience in the investment field on the
investment of City funds to ensure that City funds are invested in a safe and prudent
manner.
The City of El Segundo Investment Advisory Committee (IAC) was established by City
Council resolution 3764 on June 12, 1992.
The IAC shall have four (4) members appointed by the City Council to serve at their
discretion. The committee members shall be the City Treasurer, the Chief Financial
Officer, one member who shall be a resident of the City of El Segundo and one member
who may be a non-resident of the City. Desirable qualifications of IAC members include,
but are not limited to, work experience or educational background in banking,
investments or finance.
The IAC shall review and make recommendations on City investment policy and
guidelines, list of banking institutions working with the City, list of brokers and dealers
working with the City, and investments in the City portfolio. IAC members shall review
and vote on recommendations of any new type of investment.
The IAC shall meet on a quarterly basis to discuss the City's investments and investment
objectives.
The City Treasurer will prepare a quarterly report to the City council, City Manager and
Chief Financial Officer listing investment transactions made during the reporting period
pursuant to Government Code Section 53607.
0
Page 166 of 186
13.0 Collateralization
California Government Code, Sections 53652, et seq., requires depository institutions to
post certain types and levels of collateral for public funds above the FDIC insurance
amounts. The collateral requirements apply to bank deposits, both active (checking and
savings accounts) and inactive (non-negotiable time certificates of deposit).
14.0 Safekeeping and Custody
The City of El Segundo shall require that all investment transactions be conducted
through the delivery -versus -payment (DVP) process pursuant to Government Code
Section 53601. Securities shall be held by a third party custodian designated by the City
Treasurer and evidenced by safekeeping receipts pursuant to Government Code Section
53608.
15.0 Reporting
The City Treasurer will prepare a quarterly report to the City council, City Manager and
Chief Financial Officer listing investment transactions made during the reporting period
pursuant to Government Code Section 53607. At a minimum, the quarterly report must
include type of investment, issuer name, dollar amount of each security, date of
maturity, par value, book value and current market value of securities, rate of interest,
funds managed by contracted parties, percentage of the portfolio in each investment
category, weighted average maturity, statement of ability to meet expenditure
requirements for the next six months, and Treasurer indication of compliance with the
City's Investment Policy.
In addition to the quarterly report, the City Treasurer will prepare a monthly statement
of investments and transactions to the Chief Financial Officer.
16.0 Internal Controls
The City Treasurer shall establish a system of written internal controls, which shall
ensure compliance with this Investment Policy and state law. The controls shall be
designed to prevent loss of public funds due to fraud, employee error, and
misrepresentation by third parties, or imprudent actions of employees. The City
Treasurer shall evaluate any audit reports in a timely manner with the Chief Financial
Officer.
Investment transactions and holdings shall be verified by the Chief Financial Officer on a
monthly basis and reviewed annually by the City's external auditor.
17.0 Authorized Financial Dealers and Institutions
10
Page 167 of 186
The City Treasurer shall transact business only with banks, savings and loans, state and
federal credit unions, and securities dealers. The Treasurer shall select and maintain a
current list of broker/dealers, as defined by Corporations Code Section 25004,
authorized to provide the City investment services. This list of broker/dealers shall be
included in the Treasurer's quarterly investment report to the City Council. The
broker/dealers shall meet the requirements of Government Code Section 53635.5 and
Securities & Exchange Commission Rule 240.15c3-1 (uniform net capital rule). The
Treasurer shall keep on file with the City an audited financial statement for each
authorized broker/dealer's last complete fiscal year. Each authorized broker/dealer shall
execute an acknowledgement that it has read the City's current Investment Policy and
that it will abide by the terms and conditions of the Policy. Additionally, each such
broker/dealer shall complete the questionnaire attached hereto. City funds shall only be
placed in and invested with depositories that meet the requirements of Government
Code Sections 53630 et seq.
18.0 Continuing Education
The City of El Segundo recognizes that employees engaged in investment and
management of public funds should be provided with continuing education on all
aspects of public fund management. At a minimum, the City Treasurer, Deputy
Treasurer I and Deputy Treasurer II, should complete, at a minimum, five hours of
continuing education in investment management on an annual basis through qualified
institutions. Staff engaged in the management and investment process are encouraged
to complete more than the minimum amount of continuing education as required in this
policy. The Treasurer will include in the quarterly investment report the continuing
education hours for the employees listed in this section.
11
Page 168 of 186
Exhibit A
CITY OF EL SEGUNDO
STATEMENT OF INVESTMENT POLICY
EFFECTIVE October 1st, 2022 ,2
Matthew A. Robinson, CFA
C s+a Bander CTD 'CID
City Treasurer
Page 169 of 186
Page 170 of 186
CITY OF EL SEGUNDO
INVESTMENT POLICY
TABLE OF CONTENTS
1.0
Policy
Page 3
2.0
Scope
Page 3
3.0
Prudence
Page 4
4.0
Ethics and Conflict of Interest
Page 4
5.0
Investment Objectives
Page 4
6.0
Delegation of Authority
Page 5
7.0
Authorized Investments
Page 7
8.0
Investment Pools/Mutual Funds
Page 8
9.0
Diversification Guidelines
Page 8
10.0
Maximum Maturities
Page 8
11.0
Benchmarks
Page 8
12.0
Investment Advisory Committee
Page 9
13.0
Collateralization
Page 9
14.0
Safekeeping and Custody
Page 9
15.0
Reporting
Page 10
16.0
Internal Controls
Page 10
17.0
Authorized Financial Dealers and Institutions
Page 10
18.0
Continuing Education
Page 11
Attachments
Glossary of Investment Terms
Questionnaire — Financial Dealers
3
Page 171 of 186
City of El Segundo
Investment Policy
1.0 Policy
The City of El Segundo Investment Policy (Policy) establishes the cash management and
investment guidelines for the City Treasurer. --The City of El Segundo invests public
funds in a prudent manner with the primary objectives of, in priority order, safety of
principal, adequate liquidity and investment return, in conformance with state law,
includinE 44-State of California Government Code Sections (53600 and 53635 et seq. }
and local statutes governing the investment of public funds.
State of CaNfernia Government Code Section 53646-(a)-(2) does not mandate that
investment policies be updated annually. —_However, on an annual basis, the City
Treasurer vf&must report to the City Council any material changes to the policy as
reviewed and approved by the City's Investment Advisory Committee (IAC). -The IAC
will be required to review and approve the policy annually.
The City Treasurer will prepare a quarterly report to the City council, City Manager and
Chief Financial Officerporector of Finance listing investment transactions made during
the reporting period pursuant to Government Code Section 53607.
State of California Government Code Section {53607 authorizes` ��� the
City Council to delegate investment authority to the City Treasurer on an annual basis.
2.0 Scope
This investment policy applies to all investment activities and financial assets of the City
under management by the City Treasurer. --This policy pertains to the City funds which
are pooled for investment purposes and funds held in depository agencies.
It is the City's policy to pool funds for investment purposes to maximize efficiencies,
reduce transaction costs, streamline cash flow forecasting, and provide greater access
to the market.
The pooled funds include:
• General Fund
• Special Revenue Funds
• Capital Project Funds
• Enterprise Funds
• Trust and Agency Funds
• Debt Service Funds
M
Page 172 of 186
Assets not under management of the City Treasurer are investments in the City's
defined benefit plans, health savings plans, and pension plans.
3.0 Prudence
State -of -Ca -Government Code Section 53600.3 states that "...all governing bodies
of local agencies or persons authorized to make investment decisions on behalf of those
local agencies investing in public funds pursuant to this chapter are trustees and
therefore fiduciaries subject to the prudent investor standard. —_When investing,
reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a
trustee shall act with care, skill, prudence, and diligence under the circumstances then
prevailing, including, but not limited to, the general economic conditions and the
anticipated needs of the agency, that a prudent person acting in a like capacity and
familiarity with those matters would use in the conduct of funds of a like character and
with like aims, to safeguard the principal and maintain the liquidity needs of the agency.
Within the limitations of this section and considering individual investments as part of
an overall strategy, investments may be acquired as authorized by law."
The City Treasurer and persons that the City Treasurer delegates to manage City
investments, shall use the "Prudent Investor" standard. —_Investment officers acting in
accordance with this Policy, written portfolio guidelines and procedures, and exercising
due diligence shall be relieved of personal responsibility for individual security's credit
risk or market price changes, provided deviations from expectations are reported in the
quarterly investment reports to the City Council, and appropriate action is taken to
control adverse developments.
When investing and managing City funds, the City Treasurer and employees shall act
with care, skill, prudence and diligence to meet the aims of the investment objectives
listed in order in Section 5.0, Investment Objectives.
4.0 Ethics and Conflict of Interest
The City Treasurer, employees involved in the investment process, and the members of
IAC shall refrain from all personal business activity that could conflict with the
management of the investment program. —_All individuals involved with the investment
of City funds, or review of investment transactions, will be required to file a Form 700 —
Statement of Economic Interests on an annual basis in accordance with California state
law.
5.0 Investment Objectives
Safety: —_Safety of principal is the foremost objective of the investment program.
5
Page 173 of 186
Investments of the City of El Segundo shall be undertaken in a manner that seeks to
ensure the preservation of capital in the overall portfolio.- To attain this objective, the
City shall only invest in high quality securities and it shall diversify its investments in
order that potential losses on individual securities do not exceed the income generated
from the remainder of the portfolio so as not to harm the City's cash flow and principal.
The City shall also structure its portfolio so as to prevent the need to sell securities prior
to maturity and it shall not take short positions, that is, selling securities that the City
does not own.
Two risks are monitored to help ensure safety of the investments.- They are credit risk
and market or interest rate risk.
Credit Risk:- Credit risk is defined as the risk of loss due to the failure of an issuer
to redeem the outstanding debt at the stated maturity date. -_Within this
concept, credit risk also applies to the overall market perception of the financial
strength and capacity of the issuer.- _Diversification of the investment portfolio
by issuer, maturity date and amount invested will ensure that in the event of a
failure of any one issuer, the event will not unduly harm or compromise the
City's cash flow.
Market or Interest Rate Risk:- Market or Interest Rate risk is the risk that the
market value of investment securities in the portfolio may decline due to
changes in general interest rates. -_Market rate risk can be mitigated by
diversifying the investment of funds by maturity date and by investing funds to a
specific cash requirement that would reduce the need to sell the security prior to
maturity to meet immediate City cash flow needs.
Liquidity: -_The City of El Segundo's investment portfolio will remain sufficiently liquid to
meet all operating requirements that might be reasonably anticipated.
Return on Investments:- The City of El Segundo shall manage funds to optimize the
return on investments consistent with the two primary objectives of safety and liquidity.
The rate of return on investment should be designed to attain a market rate of return
through budgetary and economic cycles consistent with the risk limitations, prudent
investment principles and cash flow requirements identified by the City's Investment
Policy.
6.0 Delegation of Authority
Pursuant to State of CaloforneaGovernment Code Section 53607, the City Council hereby
authorizes the City Treasurer to invest and reinvest the City's funds, to sell or exchange
securities so purchased, and to deposit securities for safekeeping in accordance with
established procedures.
C.,
Page 174 of 186
No person may engage in an investment transaction except as provided under the terms
of this policy and the procedures established by the City Treasurer. —The City Treasurer
may delegate all, or a portion of the investment authority to subordinates pursuant to
State of C-,';fornoa Government Code Section 41006.—_Such delegation by the City
Treasurer shall not remove or abridge the Treasurer's investment responsibility.
The City Treasurer shall establish written procedures for the operation and management
of the City's investment program consistent with this investment policy, including
appropriate written agreements with financial institutions.
7
Page 175 of 186
CITY OF
ELSEGUN ..
Iowa
ble
7.0- AUTHORIZED
INVESTMENTS
I I
Al
Investment I nstru
me nts per State
As of January
Govern me nt Code Applicable
1, 2022
to Al Loca Agencies
MAXIMUM
MAXIMUM
SPECIFIED
CITY OF EL SEGUIN DO
MINIMUM
GOV'T
..
REQUIREMENTS
SECTIONS
PORTFOU OD
None (No more than 1%
Local Agency Bonds
5years
None
None
53601(a)
per issuer)
U.S. Treasury Obligations
5 ears
None
None
None
53601 b
State Obligations—
None (No more than 1%
53601(c)
CA And Others
Syears
None
per issuer)
None
53601d
None (No more than 1%
CA Local Agency Obligations
Syears
None
None
53601(e)
per issuer)
U.S Agency Obligations
5years
None
None
None
53601(f)
Bankers' Acceptances
180 days
40%E
Not Permitted*
None
53601(g)
Commercial Paper —Non -Pooled
Highest letter and
Fund SF
270 days or less
25% of the
Not Permitted*
number rating by an
53601(h)(2)(c)
(under $100,000,000 of
agency's money
NRSRO"
investments
Commercial Paper —Non -Pooled
40%of the
Highest letter and
Funds (min.$100,000,OOOof
270 days or less
G
Not Permitted*
number rating by an
53601(h)(2)(c)
investments)
agency's money
NRSRO"
Highest letter and
Commercial Paper —Pooled
40% of the
270 days or less
(3
Not Permitted*
number rating by an
53635(a)(1)
Funds
agency's money
NRSRO"
Negotiable Certificates of
No more than $250,000
5 years
30'9'
None
53601(i)
Deposit
per FDIC Cert #
Non-negotiable Certificates of
No more than $250,000
Syears
None
None
53630etseq.
Deposit
per FDIC Cert#
Placement Service
5years
50*9/OK
Not Permitted*
None
53601.8 and 53635.8
Deposits
Placement Service
Syears
50•�OK
Not Permitted*
None
53601.8 and 53635.8
Certificates of Deposit
Repurchase Agreements
1 year
None
Not Permitted*
None
53601(')
Reverse Repurchase Agreements
201%of the base
and Securities Lending
92daysL
value of the
Not Permitted*
None'"
53601(j)
Agreements
portfolio
30% (No more than 1% per
"A" rating category or
Medium -Term Notes"
5years or less
30%
issuer)
its equivalent or better
53601(k)
Mutual Funds And Money
N/A
20%
20% (No more than 10%
Multiple ' P o
53601(I) and
Market Mutual Funds
perfund)
53601.6(b)
Collateralized Bank Deposits'
5years
None
Not Permitted*
None
53630etseq.
and 53601(n)
Mortgage Pass Through and
AA rating category or
5years or less
20'9/O
Not Permitted*
53601(o)
Asset —Backed Securities
its equivalent or better
County Pooled
N/A
None
None (No more than 50%
None
27133
Investment Funds
perfund)
Joint Powers Authority Pool
N/A
None
None (No more than 50%
Multiples
53601(p)
perfund)
Local Agency Investment Fund
N/A
None
None
None
16429.1
(LA IF)
Voluntary Investment Program
N/A
None
None
None
16340
Fund
30*1 (No more than 1% per
"AA" rating category or
Supranational Obligations
5years or less
30'�
issuer)
its equivalent or better
53601(q)
53601(r),53635(c)
Public Bank Obligations
Syears
None
Not Permitted*
None
and 57603
Page 176 of 186
*Not permitted outside a ooled investment vehicle
For notes on the table abov le at https:Hbit.IV/3cZxogn
Allowable 'nvestment InstFuments State Government Cede Applicable to AH Leeal Agep6es
per
_MINIMUM
CITY OF n SEG INDO
MAXIMUM% OF
If VESTMENT TVDC MAXIMUM MATURITY IDITV PORTFOLIO QUALITY ITV REQUIREMENTS IMPOSED RESTRICTIONS*
Ldcal
Agency Bonds
5yeafs
TYG^'one
Ll�
None
None
None
None
T1"0
Mamie
T�Y�t^'onne
None
1��^'onYC
None
None 1VC1'YoIYC�Ye
1"0
1' one
GE
FnmeFdal Pa eF Peeled Funds
27-0 days
Alto% eF+I.n
money
IIA 12 if the i . has
10% (ne .r. a than 30%
ssued long +errn debt i+
e,+ be -.
r 'teal ii A II
,*thout r.d to
n4e.d�ri a rs * *
erl
'' 77
days
��oi nt+I,n
"A 1" 4the i r has
r,
10% (He . a than 3oi
money
ssued long +errn debt i+
i A II
b. �+ e -. 'teal "A"
erl
''77
tfiTe.dcrr fiefs * *
Certificates of nmc�t
5�
years
placement ,, CDs)
5
Node
NAR2
NAR2
T-��t Service Depose
5 years
°
placementservice CDs)
None
4"0
Service Certificates eL
C years
9 �'�'
0
ffeg,.+iam rnW4
e
"0
1„e�-
None
e
Not D.wi++..
afd
Securities Lending
92 days
2/% of the base value of
the partfolie
a
Not Peff.i++.d
MAurn
Term Notes
5 years
>n0
�TYO
"A" Rating cif the issuer
hasissued long +.,r.. debt
150 (no
than 37
more
..r)
it must be Fated "A"
wkhout regard to
...diFierr**
inds Money Market
N/A
2 0
MHltipi2
"0
and
nds
yeaf5
Noise
None
None
m�rtgage
Pass Through Securities
s
2G%
g
Not o ni++e,d++ ,d
N{4
Nerve
WARP
Net PeFFn teC
..q nlle..°z"a,e.dl
44
NOR2
None
None
l
nve5tment Program
nl /A
TC
e
e
i++e
Not D.. ... d
Not30%
"e�T�rcT
�'�
"
'I"A A ALA D�.+in..
and
*
ess % o
10
Page 178 of 186
8.0 Investment Pools/Mutual Funds
The City of El Segundo will be required to conduct a thorough investigation of any
government sponsored pool and/or mutual fund prior to investing and on a continual
basis. --There shall be a questionnaire completed which will provide the following:
1. A description of eligible investment securities, and a written statement of
investment policy and objectives.
2. A description of interest calculations and how it is distributed, and how gains and
losses are treated.
3. A description of how the securities are safeguarded (including the settlement
process), and how often the securities are priced and the program audited.
4. A description of who may invest in the program, how often, what size deposits and
withdrawals are allowed.
5. A schedule for receiving statements and portfolio listings.
6. A description of how the pool/fund utilizes reserves, retained earnings, etc.
7. A fee schedule, including when and how fees are assessed.
8. The eligibility of the pool/fund to invest in bond proceeds and a description of its
practices.
CAMP-Californi a Asset ManagetPro
men gram
JPAP
Multi
Short
Fixed
https://www.camponIine.com/docs/default-source/default/current-camp-
de-final-042721. df?sfvrsn=3f5ee308 20
program-gui p
CalTrust-Liquidity Fund
JPAP
Multi
Short
Fixed
https://caItrust.org/wp-content/uploads/2022/03/Information-Statement-
Updated-Feb-2022.pdf
CalTrust-ShortTerm Fund
JPAP
Multi
Short
Floating
https://caltrust.org/wp-content/uploads/2022/03/Information-Statement-
Updated-Feb-2022.pdf
CalTrust- Medium Term Fund
JPAP
Multi
Medium
Floating
https://caltrust.org/wp-content/uploads/2022/03/Information-Statement-
Updated-Feb-2022.pdf
Vanguard Short -Term Inflation -Protected Securities Index Fund(VTSPX)
Mutual Fund
Treasuries
Medium
Floating
https://personal.vanguard.com/pub/Pdf/spil867.pdf?2210120654
Vanguard Short -Term Treasury Index Fund Institutional Shares(VSBIX)
Mutual Fund
Treasuries
Medium
Floating
https://personal.vanguard.com/pub/Pdf/spiIG42.pdf?2210120628
Vanguard Short -Term Federal Fund Admiral Shares(VSGDX)
Mutual Fund
U.S. Agencies
Medium
Floating
https://personal.vanguard.com/pub/Pdf/sp49.Pdf?2210166032
9.0 Diversification Guidelines
The City of El Segundo will diversify its investments by security type, issuer and maturity
dates.— Concentration limits are indicated in the Authorized Investments Section 7.0 for
all investment categories. except Treasury securitles,,
10.0 Maximum Maturities
To the extent possible, the City of El Segundo will attempt to match its investments with
anticipated cash flow requirements. -Pursuant to Government Code Section 53601, Tthe
City will not directly invest in securities maturing more than five (5) years from the date
of purchase pursuant to Government Code Section 53601. Hhowever, as Gevernmeigt
11
Page 179 of 186
make that investment either specifically or as a port of an investment Program approved
by the legislative less than three months prior to the i est ent "beginning
three months from this Policy's effective date,- the City may Any -indirectly investnie-rat in
such securities if such investment w,,, � is from wW4n-an approved investment
pool/mutual fund from Policy Section 8.0 and the WAM (weighted average maturity) of
the pool/fund must be under (5) five years at time of purchase.
11.0 Benchmarks
The City of El Segundo Quarterly Investment Report will include benchmark reporting.
The benchmark reporting will be used as a reference tool only to communicate
investment performance against established benchmarks. --The use of benchmarks will
not imply that the City Treasurer will assume more risk to the portfolio as safety of
principal and liquidity of funds are the first two primary objectives of the City's portfolio.
The City will use the following benchmark to compare and evaluate portfolio
performance.
Interpolated Yield:— The market yield of US Treasury securities as compared to the
portfolio's weighted average maturity (WAM) for the long-term and short-term
investments in the portfolio.
12.0 Investment Advisory Committee
The City of El Segundo has established an Investment Advisory Committee (IAC) to
provide advice and assistance of persons with experience in the investment field on the
investment of City funds to ensure that City funds are invested in a safe and prudent
manner.
The City of El Segundo Investment Advisory Committee (IAC) was established by City
Council resolution 3764 on June 12, 1992.
The IAC shall have four (4) members appointed by the City Council to serve at their
discretion. --The committee members shall be the City Treasurer, the Chief Financial
,+
Officer—N. -1 1 i
-inance, one member who shall be a resident of the City of El
Segundo and one member who may be a non-resident of the City. --Desirable
qualifications of IAC members include, but are not limited to, work experience or
educational background in banking, investments or finance.
The IAC shall review and make recommendations on City investment policy and
guidelines, list of banking institutions working with the City, list of brokers and dealers
working with the City, and investments in the City portfolio.--IAC members shall review
and vote on recommendations of any new type of investment.
The IAC shall meet on a quarterly basis to discuss the City's investments and investment
12
Page 180 of 186
objectives.
The City Treasurer will prepare a quarterly report to the City council, City Manager and
Chief Financial OfficerDerector of Finance listing investment transactions made during
the reporting period pursuant to Government Code Section 53607.
13.0 Collateralization
California Government Code, Sections 53652, et seq., requires depository institutions to
post certain types and levels of collateral for public funds above the FDIC insurance
amounts. -_The collateral requirements apply to bank deposits, both active (checking
and savings accounts) and inactive (non-negotiable time certificates of deposit).
14.0 Safekeeping and Custody
The City of El Segundo shall require that all investment transactions be conducted
through the delivery -versus -payment (DVP) process pursuant to Government Code
Section 53601. -Securities shall be held by a third party custodian designated by the City
Treasurer and evidenced by safekeeping receipts pursuant to Government Code Section
53608.
15.0 Reporting
The City Treasurer will prepare a quarterly report to the City council, City Manager and
Chief Financial OfficerNrecter of Finance listing investment transactions made during
the reporting period pursuant to Government Code Section 53607. -At a minimum, the
quarterly report must include type of investment, issuer name, dollar amount of each
security, date of maturity, par value, book value and current market value of securities,
rate of interest, funds managed by contracted parties, percentage of the portfolio in
each investment category, weighted average maturity, statement of ability to meet
expenditure requirements for the next six months, and Treasurer indication of
compliance with the City's Investment Policy.
In addition to the quarterly report, the City Treasurer will prepare a monthly statement
of investments and transactions to the Chief Financial Officer^frector of Finance.
16.0 Internal Controls
The City Treasurer shall establish a system of written internal controls, which shall
ensure compliance with this Investment Policy and state law. --The controls shall be
designed to prevent loss of public funds due to fraud, employee error, and
misrepresentation by third parties, or imprudent actions of employees. -_The City
Treasurer shall evaluate any audit reports in a timely manner with the Chief Financial
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•
Investment transactions and holdings shall be verified by the Chief Financial
Officerporector of Finance on a monthly basis and reviewed annually by the City's
external auditor.
17.0 Authorized Financial Dealers and Institutions
The City Treasurer shall transact business only with banks, savings and loans, state and
federal credit unions, and securities dealers. The Treasurer shall select and maintain a
current list of broker/dealers, as defined by Corporations Code Section 25004,
authorized to provide the City investment services. This list of broker/dealers shall be
included in the Treasurer's quarterly investment report to the City Council. The
broker/dealers shall meet the requirements of Government Code Section 53635.5 and
Securities & Exchange Commission Rule 240.15c3-1 (uniform net capital rule). The
Treasurer shall keep on file with the City an audited financial statement for each
authorized broker/dealer's last complete fiscal year. Each authorized broker/dealer shall
execute an acknowledgement that it has read the City's current Investment Policy and
that it will abide by the terms and conditions of the Policy. Additionally, each such
broker/dealer shall complete the questionnaire attached hereto. City funds shall only be
placed in and invested with depositories that meet the requirements of Government
Code Sections 53630 et seq.
18.0 Continuing Education
The City of El Segundo recognizes that employees engaged in investment and
management of public funds should be provided with continuing education on all
aspects of public fund management. —_At a minimum, the City Treasurer, Deputy
Treasurer I and Deputy Treasurer II, should complete, at a minimum, five hours of
continuing education in investment management on an annual basis through qualified
institutions. —_Staff engaged in the management and investment process are encouraged
to complete more than the minimum amount of continuing education as required in this
policy. —The Treasurer will include in the quarterly investment report the continuing
education hours for the employees listed in this section.
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{.,rVoy City Council Agenda Statement
ELSEGUNDO Meeting Date: September 20, 2022
Agenda Heading: Reports - City Treasurer
Item Number: G.16
TITLE:
Resolution Authorizing Investment of Monies in the Local Agency Investment Fund by
Specified City Officers
RECOMMENDATION:
1. Adopt a resolution reaffirming designated City officers having authority to deposit
and withdraw money from the Local Agency Investment Fund (LAIF).
2. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
None
BACKGROUND:
The Local Agency Investment Fund (LAIF) is established in the State Treasury for the
deposit of money of a local agency for purposes of investment by the State Treasurer.
1]6*0111*4Is] ►to
To improve the efficiency of the day-to-day Local Agency Investment Fund (LAIF)
investment transactions including, deposits and withdrawals, the City Treasurer is
requesting the City Council to adopt the attached Resolution to designate specified City
officers authority to deposit or withdraw monies to/ from the Local Agency Investment
Fund (LAIF).
CITY STRATEGIC PLAN COMPLIANCE:
Goal 5: Champion Economic Development and Fiscal Sustainability.
Page 183 of 186
Resolution Authorizing Investment of Monies in the Local Agency Investment
Fund by Specified City Officers
September 20, 2022
Page 2 of 2
Objective 5B: El Segundo approaches its work in a financially strategic and responsible
way.
PREPARED BY:
Jasmine Allen, Deputy City Treasurer II
REVIEWED BY:
Matthew Robinson, City Treasurer
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. LAIF Authorization For Transfer of Funds Resolution 09-12-22
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RESOLUTION NO.
A RESOLUTION AUTHORIZING THE INVESTMENT OF
CITY MONIES IN THE LOCAL AGENCY INVESTMENT
FUND BY SPECIFIED CITY OFFICERS.
The City Council of the City of El Segundo does resolve as follows:
SECTION 1. Findings. The City Council finds as follows:
A. The Local Agency Investment Fund ("LAIF") is established in the State
Treasury under Government Code § 16429.1 et. seq. for the deposit of
money of a local agency for purposes of investment by the State Treasurer.
B. Deposit and withdrawal of money in the LAIF in accordance with Government
Code § 16429.1 et seq. for investment purposes is in the City's best interests.
SECTION 2. Authorization.
A. The City Council authorizes the deposit and withdrawal of City monies in the
LAIF for investment purposes in accordance with Government Code §
16429.1 et. seq.
B. The following City officers holding the specified titles or their successors in
office are each authorized to order the deposit or withdrawal of monies in the
LAIF and may execute and deliver any and all documents necessary or
advisable to effectuate this Resolution's purposes and associated
contemplated transactions:
1. Darrell George — City Manager
2. Joseph Lillio - Chief Financial Officer
3. Matthew Robinson — City Treasurer
4. Dino Marsocci — Treasury & Customer Services Manager
5. Jasmine Allen — Deputy City Treasurer II
6. Latonya Fair — Deputy City Treasurer I
SECTION 3. Severability. If any part of this Resolution or its application is
deemed invalid by a court of competent jurisdiction, the City Council intends that such
invalidity will not affect the effectiveness of the remaining provisions or applications and,
to this end, the provisions of this Resolution are severable.
SECTION 4. Signature Authority. The Mayor, or presiding officer, is hereby
authorized to affix his signature to this Resolution signifying its adoption by the City
Council of the City of El Segundo, and the City Clerk, or her duly appointed deputy, is
directed to attest thereto.
SECTION 5. Rescission; Effective Date. Any resolutions in conflict with the
provisions herein are superseded. This Resolution will take effect immediately upon
adoption by the City Council until rescinded.
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SECTION 6. City Clerk Direction. The City Clerk will certify to the passage and
adoption of this Resolution, enter it in the City's book of original Resolutions, and make a
record of this action in the meeting's minutes.
PASSED, APPROVED AND ADOPTED this day of
2022.
Drew Boyles, Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved and
signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a
regular meeting of said Council held on the day of 2021, and the same was
so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, CITY ATTORNEY
Joaquin Vazquez, Deputy City Attorney
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