2022 Aug 16 - CC MINMEETING MINUTES OF THE EL SEGUNDO CITY COUNCIL TUESDAY, AUGUST 16, 2022 CLOSED SESSION — Mayor Boyles called to order at 4:30 PM due to lack of quorum at 4:00 PM ROLL CALL Mayor Boyles - Present Mayor Pro Tern Pimentel - Absent Council Member Pirsztuk - Present Council Member Nicol _ Present Council Member Giroux - Present PUBLIC COMMUNICATION — (Related to City Business Ong — 5-minute limit per person, 30-minute limit total) None SPECIAL ORDER OF BUSINESS; Mayor Boyles announced that Council would be meeting in closed session pursuant to the items listed on the Agenda. CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION (INITIATION OF LITIGATION) Initiation of litigation pursuant to Government Code §54956.9(d)(4): -1- matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (GOV'T CODE §54957.6): -4- MATTER(S) Employee Organizations: Fire Fighters' Association (FFA), Police Officers' Association (POA), Supervisory Professional Employee Association (SPEA) and Police Support Services Employee Association (PSSEA). Agency Designated Representative: Irma Moisa Rodriquez, City Manager, Darrell George, and Human Resources Director, Rebecca Redyk Adjourned at 5:55 PM OPEN SESSION — Mayor Boyles called to order at 6:02 PM (The Special meeting was opened and will run concurrently with the regular open session) ROLL CALL Mayor Boyles - Present Mayor Pro Tern Pimentel - Absent Council Member Pirsztuk - Present EL SEGUNDO CITY COUNCIL MEETING MINUTES AUGUST 16, 2022 PAGE 1 Council Member Nicol - Present Council Member Giroux - Present INVOCATION — Pastor Rob McKenna, The Bridge Church PLEDGE OF ALLEGIANCE — Council Member Pirsztuk SPECIAL PRESENTATIONS: 1. Proclamation "2022 Beach Cities Relay for Life Day" will be read at a future meeting. 2. Darrell George, City Manager introduced Aly Mancini, the new Recreation, Parks and Library Director. 3. Commendation read by Council Member Giroux recognizing Mark Bloom, Gold Medal Winner at the 2022 Maccabiah Games for Padel. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5-minute limit per person, 30-minute limit total) Melissa Moore, El Segundo Unified School District Superintendent, commented and approves of item #D15. Tracey Miller-Zarneke, resident, supports item #D14, #E16 and #D15. Ryan Baldino, resident, suggested the City withdraw the City Cannabis Initiative. CITY MANAGER FOLLOW-UP COMMENTS: A. Read all Ordinances and Resolutions on the Agenda by Title Only. MOTION by Council Member Giroux, SECONDED by Council Member Pirsztuk to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 B, CONSENT: 4, Approve Regular City Council meeting minutes of June 21, 2022, Special City Council meeting minutes of July 19, 2022 and July 26, 2022. (Fiscal Impact: None) 5. Approve warrants demand register for May 30, 2022 through July 3, 2022, number 23A, 23B, 24A, 24B and 25A, warrant numbers 3040967 through 3041386, and 9002528 through 9002561. Ratify Payroll and employee benefit Checks; Checks released early due to contracts or agreement; Emergency disbursements and/or adjustments; and, Wire transfers. (Fiscal Impact: $15,203,837.99 ($2,568,393.24 in check warrants and $12,635,444.75 in wire warrants)) EL SEGUNDO CITY COUNCIL MEETING MINUTES AUGUST 16, 2022 PAGE 2 6. Accept the Police Department Women's Bathroom Remodel Project by Corral Construction as complete and authorize the City Clerk to file a Notice of Completion with the County Recorder's Office. Project No. PW 22-02. (Fiscal Impact: $157,151.24, included in the adopted FY 2021-22 budget) 7. Authorize the City Manager to execute a Standard Public Works Contract No. 6462 with Pardess Air, Inc. in the amount of 222,000.00 for the Police Department rooftop chiller unit replacement project, with an additional $33,000.00 contingency fund for potential unforeseen conditions and associated work. Project No. PW 22-09. (Fiscal Impact: $350,000, included in adopted FY 2022/23 budget) 8. Adopt Resolution No. 5354 acknowledging receipt of the annual state mandated inspection compliance report which reflects the El Segundo Fire Department has not been able to conduct 100% of inspections of certain structures as required by California Health and Safety Code §§ 13146.2 and 13146.3. (Fiscal Impact: None) 9. Approve Resolution No. 5355 to continue the City's utilization of relaxed teleconferencing requirements under the Brown Act. (Fiscal Impact: None) 10. Approve a reimbursable Professional Service Agreement ('PSA") No. 6463 with Eyestone-Jones Environmental, LLC, not to exceed $456,190 for CEQA analysis and preparation of an EIR and authorize the City Manager to sign the agreement in a form approved by the City Attorney. (Fiscal Impact: The project proponent for the 888 N Douglass Specific Plan project has entered into a reimbursement agreement with the City, whereby all City costs for processing the project applications, including environmental review services provided by Eyestone-Jones Environmental, LLC, are reimbursed by the project applicant. Therefore, the PSA will have no fiscal impact on the City's General Fund.) 11. Receive and file staffs report regarding the status of the emergency repairs needed to address the failure of pool heaters at the El Segundo Wiseburn Aquatics Center and adopt a motion, by four -fifths vote, to determine the need to continue the emergency actions approved under Resolution No. 5343. (Fiscal Impact: $185,000, included in the adopted FY 2022/23 budget) 12, Approve an amendment No. 5778B to Agreement No. 5778 with Clifton Larson Allen LLP to exercise the contract option to renew the agreement for one-year and for an additional $68,600 to increase the total contract amount to $249,173 (four-year period) for audit services and authorize the City Manager to execute amended agreement. (Fiscal Impact: $68,600, included in adopted FY 2022/23 budget) MOTION by Council Member Giroux, SECONDED by Council Member Pirsztuk approving Consent Agenda items 4 (as amended), 5, 6, 7, 8, 9, 10, 11, and 12. MOTION PASSED BY UNANIMOUS VOTE. 4/0 EL SEGUNDO CITY COUNCIL MEETING MINUTES AUGUST 16, 2022 PAGE 3 C. PUBLIC HEARINGS: None D. STAFF PRESENTATIONS: (Moved forward item #D15) 15. Renewal of Joint Use Agreements with El Segundo Unified School District (Fiscal Impact: It is anticipated that the City of El Segundo's In -kind contribution to supporting the services within the agreements is estimated to be $944,190 as shown in Exhibit A of Attachment A) Council discussed the possibility of postponing the item for more clarification or only approving the agreements for one year. Council requested redlines in order to understand changes made to the agreements. Barbara Voss, Deputy City Manager and Dr. Melissa Moore, ESUSD Superintendent discussed the major changes to the agreements. Darrell George, City Manager advised the item will be brought back to the September 6, 2022 Council meeting with a more detailed staff report and clarification on the agreements. E, COMMITTEES, COMISSIONS AND BOARDS PRESENTATIONS: (Moved forward item #E18) 18. El Segundo Senior Citizens Housing Corporation Board's State of the Union Presentation on Park Vista and Associated Proposed Actions. (Fiscal Impact: The fiscal impact to Park Vista's net operating budget as a result of the Board's proposed 2% to 3% increase to parking rates and rental rates, immediately or phased, are outlined in the attached Financial Scenario Comparisons) Paul Lanyi, Senior Citizens Housing Corporation Board's Chair and Joe Lillio, Chief Financial Officer gave a presentation. Council discussion Council consensus to receive and file the presentation. D. STAFF PRESENTATIONS: 13. Establish the Senior Planner and Associate Planner Classifications, and Adopt Classification Specifications, Examination Plans and Salary Ranges (Fiscal Impact: None) Rebecca Redyk, Human Resources Director reported on the item. Council discussion EL SEGUNDO CITY COUNCIL MEETING MINUTES AUGUST 16, 2022 PAGE 4 MOTION by Council Member Pirsztuk, SECONDED by Council Member Nicol approving establishment of the Senior Planner and Associate Planner classifications, adopting the classification specifications and examination plans for the Senior Planner and Associate Planner positions. MOTION PASSED BY UNANIMOUS VOTE. 4/0 Mark Hensley, City Attorney read the resolution by title only; RESOLUTION NO. 5356 A RESOLUTION ESTABLISHING BASIC MONTHLY SALARY RANGE FOR FULL TIME JOB CLASSIFICATIONS MOTION by Council Member Pirsztuk, SECONDED by Council Member Giroux adopting Resolution No. 5356. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 16. Update of City Committees, Commissions and Boards (Fiscal Impact: The proposed recommendations will result in expenditure/budget savings, reduced duplication of effort, more efficient use of staff time, and improved implementation of the City's Strategic Plan) Portland Bates, Management Analysts, reported on the item. Council discussion In approving the proposed updates, Council requested the following also be included or amended; • Committee members may be removed from the committee if they have 3 or more absences. • Each CCB to give a brief update of the committee once a year at a Council meeting • Annual joint meeting with Council, leading up the Strategic Plan Session. • 3-year terms for all CCB's, with the exception of Planning Commission and Library Board, which require 4-year terms. • May remove a member with or without cause for conduct. • Members must live, work, or attend school in the City of El Segundo • Remove the sentence "individuals vested in the arts" from the Arts and Culture Committee requirements. • Bring back to Council for approval all dates and times each CCB will meet. • City of El Segundo employees are not able to serve on a CCB. • Work Plans/Goals will be set for each CCB during the Strategic Planning Session. MOTION by Council Member Pirsztuk, SECONDED by Council Member Nicol approving the proposed updates (see amendments above) to the El Segundo's Committees, Commissions and Boards bylaws to make them uniform, require all members of CCB's to attend training with the City/Deputy City Attorney on Rules of Parliamentary Procedure and Code of Conduct, approve the name change from the EL SEGUNDO CITY COUNCIL MEETING MINUTES AUGUST 16, 2022 PAGE 5 Public Works Committee to the Environmental Committee (as amended), and approve the Diversity, Equity, and Inclusion Committee meeting time change from 4:30 PM to 6:00 PM. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 (At Mayor Boyles direction, item #D14 was moved to after item #D16) 14. Ordinance Amending El Segundo Municipal Code Chapter 5-8 to Implement State Assembly Bill 1276 Regulating Single -Use Foodware Accessories and Standard Condiments and Designate the City as the Associated Enforcement Agency (Fiscal Impact: None) Mark Hensley, City Attorney reported on the item. Council discussion Mark Hensley, City Attorney, read by title only; ORDINANCE NO. 1638 AN ORDINANCE AMENDING EL SEGUNDO MUNICIPAL CODE TITLE 5, CHAPTER 8 TO IMPLEMENT ASSEMBLY BILL 1276 REGARDING SINGLE -USE FOODWARE ACCESSORIES AND STANDARD CONDIMENTS AND DESIGNATE THE CITY AS ASSOCIATED ENFORCEMENT AGENCY. Council Member Giroux introduced Ordinance No. 1638. Second reading and possible adoption set for the next regular City Council meeting on September 6, 2022. E. COMMITTEES, COMISSIONS AND BOARDS PRESENTATIONS: 17, MOVED TO THE SEPTEMBER 6, 2022 CITY COUNCIL MEETING Diversity, Equity, and Inclusion Committee Local Economy Report. (Fiscal Impact: There will be direct and indirect fiscal impacts to the City's General Fund, including staff time and possibly funds for additional business community engagement activities. These costs will likely be absorbed in the FY 2022-2023 General Fund Budget. If there are greater financial needs, staff will return to City Council for separate budget appropriation requests) 18. Moved forward on the agenda F. REPORTS — CITY CLERK — G. REPORTS — CITY TREASURER — H. REPORTS — COUNCIL MEMBERS Council Member Giroux — Mentioned although Council was on break, staff was not and complimented staff on the presentations for this evening, stating they were well done. EL SEGUNDO CITY COUNCIL MEETING MINUTES AUGUST 16, 2022 PAGE 6 Council Member Nicol — Passed Council Member Pirsztuk — Mentioned school starts next week, therefore, everyone driving near or around schools please drive with caution and watch for children on bikes, especially e-bikes. Mayor Pro Tern Pimentel — Absent Mayor Boyles — Passed REPORTS — CITY ATTORNEY — Passed J. REPORTS/FOLLOW-UP — CITY MANAGER — Announced the heaters at the El Segundo Wiseburn Aquatics Center are fixed and up and running. MEMORIALS — Brenda Marie Garibaldi and Dave Atkinson Adjourned at 8:02 PM Tracy WeavO, City Clerk EL SEGUNDO CITY COUNCIL MEETING MINUTES AUGUST 16, 2022 PAGE 7