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2022-08-31 CC Agenda Packet SPC (Joint Recreation & Parks Commission)AGENDA SPECIAL JOI NT M EETI NG EL SEGUNDO CITY COUNCIL & CREATION AND PARKS COMMISSION JOSLYN CENTER 339 SHELDON STREET, EL SEGUNDO, CA 90245 WEDNESDAY, AUGUST 31, 2022 6:00 PM City Council Drew Boyles, Mayor Chris Pimentel, Mayor Pro Tern Carol Pirsztuk, Council Member Scot Nicol, Council Member Lance Giroux, Council Member Recreation and Parks Commission Bob Motta, Chairperson Lee Davis, Vice -Chairperson Dave Lubs, Commissioner Julie Stolnack, Commissioner Kelly Watson, Commissioner Tracy Weaver, City Clerk Matthew Robinson, City Treasurer Executive Team Darrell George, City Manager Barbara Voss, Deputy City Manager Jaime Bermudez, Police Chief Michael Allen, Community Dev. Director Elias Sassoon, Public Works Director Aly Mancini, Recreation, Parks & Library Dir. Mark Hensley, City Attorney Joe Lillio, Chief Financial Officer Deena Lee, Fire Chief Rebecca Redyk, HR Director Scot Kim, Acting IT Director MISSION STATEMENT: "Provide a great place to live, work, and visit." VISION STATEMENT: "Be a global innovation leader where big ideas take off while maintaining our unique small-town character." 1 The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of City Council regarding any matter on this agenda that the City received after issuing the agenda packet are available for public inspection in the City Clerk's Office during normal business hours. Such documents may also be posted on the City's website at www.elsgqundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the agenda, the public can only comment on City -related business that is within the jurisdiction of the City Council and/or items listed on the agenda during the Public Communications portions of the Meeting. Additionally, members of the public can comment on any Public Hearing item on the agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Those wishing to address the City Council are requested to complete and submit to the City Clerk a "Speaker Card" located at the Council Chamber entrance. You are not required to provide personal information in order to speak, except to the extent necessary for the City Clerk to call upon you, properly record your name in meeting minutes and to provide contact information for later staff follow-up, if appropriate. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at 310-524-2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. 2 SPECIAL JOINT MEETING EL SEGUNDO CITY COUNCIL & RECREATION AND PARKS COMMISSION WEDNESDAY, AUGUST 31, 2022 6:00 PM CALL TO ORDER ROLL CALL PUBLIC COMMUNICATION — (Related to City Business Only — 5-minute limit per person, 30-minute limit total Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda. City Council and/or City Manager will respond to comments after Public Communications is closed. SPECIAL ORDER OF BUSINESS: 1. Joint Meeting of the City Council and Recreation and Parks Commission to Discuss the Recreation Park Needs Assessment and Next Steps Recommendation — 1. Discuss options and provide staff direction on Option One, including the initiation of the first project (Renovation of Teen Center, Skatepark and Basketball Courts). Direct staff to work with the Recreation and Parks Commission to draft an Implementation Plan for all other projects within Option One and ancillary projects, or 2. Discuss options and provide staff direction on Option Two, including the future demolition of the Joslyn Center, Teen Center, Checkout Building and Gordon Clubhouse to prepare for the construction of a new, multi -use, multi- level facility. Direct staff to work with the Recreation and Parks Commission to draft an Implementation Plan for all projects within Option Two and ancillary projects. 3. Direct Provide direction on potential funding allocations via general fund reserves, a bond issuance or other. 4. Alternatively, discuss and take other action related to this item. ADJOURNMENT: POSTED: DATE: August 29, 2022 BY: Tracy Weaver, City Clerk TIME: 6:00 PM 3 CITY OF E L S E GU N D O City Council Agenda Statement Meeting Date: August 31, 2022 Agenda Heading: Staff Presentation TITLE: Joint Meeting of the City Council and Recreation and Parks Commission to Discuss the Recreation Park Needs Assessment and Next Steps RECOMMENDATION: 1. Discuss options and provide staff direction on Option One including the initiation of the first project (Renovation of Teen Center, Skatepark and Basketball Courts). Direct staff to work with the Recreation and Parks Commission to draft an Implementation Plan for all other projects within Option One and ancillary projects, or 2. Discuss options and provide staff direction on Option Two including the future demolition of the Joslyn Center, Teen Center, Checkout Building and Gordon Clubhouse to prepare for the construction of a new, multi -use, multi -level facility. Direct staff to work with the Recreation and Parks Commission to draft an Implementation Plan for all projects within Option Two and ancillary projects. 3. Provide direction on potential funding allocations via general fund reserves, a bond issuance or other. 4. Alternatively, discuss and take other action related to this item. FISCAL IMPACT: Option One The estimated cost to implement the proposed Priority Projects in Option One (ATTACHMENT A) of the Recreation Needs Assessment is $10,250,000-$10,750,000. The additional cost to complete the ancillary projects (ATTACHMENT C) is $3,025,000. Option Two The estimated cost to implement the proposed Priority Projects in Option Two (ATTACHMENT B) of the Recreation Needs Assessment is $24,600,000-$25,300,000. The additional cost to complete the ancillary projects is $3,025,000. The adopted FY 2022-2023 Capital Improvement Program includes a $1,000,000 reserve for Recreation Park projects to be determined and $350,000 for Brett Field (snack bar) restrooms. In addition, there is $750,000 in carryover appropriations for the Teen Center, Skate Park, and basketball court improvements and $491,000 for the Checkout Building Restrooms Rehab project, of which $34,375 has been utilized to construct the bathrooms Joint meeting of City Council and Recreation and Parks Commission August 31, 2022 Page 2of5 at the Checkout Building. To date, approximately $94,206 has been used to prepare the Recreation Park Needs Assessment and Master Plan recommendations. Additional funding needed for completing capital projects in Option One or Two would likely be funded by a bond issued by the City in the amount to be determined by the City Council. BACKGROUND: Recreation Park History and Use The City purchased land in 1954 for a large central park located at 401 Sheldon Street (see attached vicinity and location maps), and constructed many of the recreational amenities community members continue to enjoy today, including a baseball field for use by the El Segundo High School team, another field for Little League and other youth leagues, a softball field, a two-story community clubhouse, tennis and basketball courts, concession stands, and picnicking space. Over the years, the City has continued to improve and add to Recreation Park, constructing additional buildings, including the Checkout Building (1961), Joslyn Center (1966), Teen Center (1980), and volleyball courts, pickleball courts, a paddle tennis court, a roller hockey rink, a community garden, and more. Community members continue to advocate for additional Recreation Park improvements, with recent requests focusing on expansion of pickleball courts and the community garden, as well as renovation of public restrooms and the Skate Park. Due to age and deferred maintenance, significant investment is needed to upgrade or replace existing Recreation Park facilities. In order to best serve El Segundo residents, park facilities and recreation services must continue to evolve, responding to the community's changing demographics and interests. A comprehensive Recreation Park Needs Assessment was undertaken to reflect community needs, address aging infrastructure, serve as a planning document for Capital Projects, help prioritize needs, and serve as a practical plan of action for meeting immediate, short-term, and long-range goals for City of El Segundo parks and recreational facilities. Agreement with RJM Design Group to prepare a Recreation Park Needs Assessment The Adopted FY 2019-2020 General Fund CIP Budget included $800,000 to fund the planning, design, and construction of needed renovations to the El Segundo Teen Center site located at 405 E. Grand Avenue. The 0.55-acre Teen Center complex currently contains the following three uses: (1) a 5,480 square foot Teen Center building, (2) outdoor basketball court, and (3) outdoor Skate Park. Joint meeting of City Council and Recreation and Parks Commission August 31, 2022 Page 3 of 5 On February 18, 2020, City Council authorized staff to issue a Request for Proposals (RFP) to conduct a Recreation Park Needs Assessment in order to obtain a more comprehensive understanding of community needs with respect to all Recreation Park facilities and operations as well as facility conditions prior to spending a large amount of money renovating the City's traditional stand-alone Teen Center. On April 20, 2021, City Council awarded a consultant contract to RJM Design Group to prepare a Recreation Park Needs Assessment, including public engagement, recreation and parks trend analysis, comprehensive review of City recreation programming, facility condition assessments, accessibility survey and American Disabilities Act requirements, and master plan recommendations and cost estimates. The City Council directed staff and the consultant to complete the outreach and analysis faster than the nine months outlined in the original proposal if possible. In response to this request, the project schedule was revised to seven months. On October 20, 2021, RJM Design Group presented summary information about their analysis and professional recommendations to the Recreation and Parks Commission. On November 16, 2021, RJM Design Group presented the Recreation Park Needs Assessment to the City Council. While the City received and filed the item, the Council was clear that they felt the document lacked the clarity needed to project a clear path forward. Council directed staff to conduct 2/2/1 meetings with the City manager and Councilmembers to further discuss the needs assessment and proposed recommendations. The Council also directed staff to set a joint meeting of the City Council and the Recreation and Parks Commission so that further discussion could take place. DISCUSSION: In June and July of 2022, the newly hired Recreation, Parks and Library Director reviewed the Recreation Park Needs Assessment document, viewed the November 16, 2021 City Council meeting, consulted with Interim Community Services Director, John Jones, and engaged City staff in further discussions about the findings and recommendations of the Needs Assessment. It became apparent that there is some uncertainty in the findings of the Needs Assessment particularly with regard to the notion of demolishing three current, specific use facilities to build one, multi -use, multi -level Community center. Staff who interact with the public users of the park regularly expressed concern that the survey sample may not have represented those who actually utilize the park. Collectively, Recreation and Park staff felt strongly that the park users would like to see Recreation Park maintain its current layout and independent facilities that are geared towards serving specific age groups. In light of this input from staff and residents, staff recommends that the City Council focus on two options for moving ahead with the much -needed renovations, repairs and upgrades to Recreation Park. Joint meeting of City Council and Recreation and Parks Commission August 31, 2022 Page 4 of 5 OPTION ONE Option one utilizes a phased approach wherein renovations, repairs and upgrades are made to facilities and amenities as funding becomes available. Option one maintains the current layout of Recreation park with each facility continuing to live in its current location and serve its current population (i.e. Teens, Seniors). While there are some proposed changes to park amenities, the overall feel of the park will remain true to its traditional design. OPTION TWO Option two calls for the demolition of the three existing buildings to be replaced with a multi -level, multi -use facility that would be located in the footprint of the Gordon Clubhouse. The demolition of the buildings would create additional space that would likely need to be considered for future amenities or uses. Option Two would require a large amount of funding be acquired at one time to complete the demo and the new build within a relatively similar time frame so as not to disrupt services to the community. Joint Meeting of the City Council and Recreation and Parks Commission Staff is conducting a joint meeting of the City Council and Recreation and Parks Commission to get direction on next steps. The Community Meeting agenda (ATTACHMENT D) includes: ■ Historical Timeline of Project ■ Review of Needs Assessment Findings • Presentation for Two Options for Moving Forward • In Depth Look at Options One and Two • Funding Overview • Proposed Next Steps CITY STRATEGIC PLAN COMPLIANCE: Goal 1: Enhance Customer Service and Engagement Objective A: El Segundo provides unparalleled service to internal and external customers PREPARED BY: Aly Mancini, Recreation, Parks and Library Director REVIEWED BY: APPROVED BY: City Ma ger or Deputy City Manager Joint meeting of City Council and Recreation and Parks Commission August 31, 2022 Page 5of5 ATTACHED SUPPORTING DOCUMENTS: 1. ATTACHMENT A- PRIORITY PROJECTS AND COSTS OF OPTION ONE 2. ATTACHMENT 13- PRIORITY PROJECTS AND COSTS OF OPTION TWO 3. ATTACHMENT C- ANCILLARY PROJECTS AND COSTS 4. ATTACHMENT D- JOINT MEETING AGENDA 5. ATTACHMENT E- RECREATION NEEDS ASSESMENT, EXECUTIVE SUMMARY ATTACHMENT A OPTION ONE PRIORITY PROJECTS Project Fescription 1A Renovation of Teen Center, Skate Park _ and Basketball Court 1B Renovation of Joslyn Center ESTIMATED COSTS $750,000 $2,000,000 $750,000 1C Renovation of Sport Courts: Tennis, Pickleball, Racquetball 1D Renovation of Ballfields & Ballfield Fencing Replacement of Irrigation system $1,800,000 $1,000,000 1E 1F Removal of Lawn bowling, addition of Dog Park, Sport Courts or Picnic Plaza $500,000-$1,000,000 1G Renovation of Checkout Building $100,000 1H Renovation of Gordon Clubhouse $3,000,000 11 Renovation of Community Garden $300,000 $10, 250, 000-$10, 750, 000 ATTACHMENT B OPTION TWO PRIORITY PROJECTS Project Description ESTIMATED COSTS 2A Demolish Teen Center $150,000 2B Demolish Joslyn Center $100,000 2C Demolish Checkout Building $50,000 2D Demolish Gordon Clubhouse $150,000 2E Construct multi -level, multiuse Community Center $20,000,000 2F Renovation of Ballfields & Ballfield Fencing Replacement of Irrigation System Removal of Lawn bowling, addition of Dog Park, Sport Courts or Picnic Plaza $1,800,000 $1,000,000 2G 2H $500,000-$1,000,000 21 Renovation of Community Garden $300,000 2.1 Renovation of Sports Courts: Tennis, Pickleball, Racquetball $750,000 $24,600,000-$25,300,000 ATTACHMENT C ANCILLARY PROJECTS Project Description ESTIMATED COSTS AA Renovate Outreach Building $100,000 AB Replace Park Lighting $400,000 AC Install New Walking Paths/Stairs $675,000 Resurface Basketball Court $25,000 AD AE Update amenities: BBC's, Benches, Tables, bike racks, drinking fountains, dog waste $375,000 AF Replace/update Playgrounds $800,000 AG Wayfinding Signage $100,000 AH Add fitness pieces $250,000 Al Renovate Picnic Area/Fire Pit $300,000 $3,025,000 ATTACHMENT D Agenda HISTORICAL TIM ELI NE HIGH LEVEL REVIEW OF NEEDS ASSESSMENT FINDINGS PRESENTATION OF TWO OPTIONS FOR MOVING FORWARD OPTION ONE & OPTION TWO OVERVIEW 101►I1II011e1 PROPOSED NEXT STEPS