CONTRACT 5982A Amendment CLOSEDAgreement No. 5982A
FIRST AMENDMENT TO
AGREEMENT NO. 5982 BETWEEN
THE CITY OF EL SEGUNDO AND
SAGECREST PLANNING AND ENVIRONMENTAL, INC.
THIS FIRST AMENDMENT ("Amendment") is made and entered into this leday of
August 2022, by and between CITY OF EL SEGUNDO, a general law city and municipal
corporation existing under the laws of California ("City"), and SAGECREST PLANNING
AND ENVIRONMENTAL, INC., a California Corporation ("CONSULTANT"), collectively
referred to as the "Parties."
WHEREAS, the Parties entered into Professional Services Agreement No. 5982 (the
"Agreement") on December 10, 2020;
WHEREAS, the Parties wish to amend the Agreement to expand the Scope of
Services described therein; and
WHEREAS, the Parties wish to increase the total not -to -exceed compensation by
$200,000 to a total of $250,000.
NOW, THEREFORE, pursuant to Section 35 of the Agreement and in consideration
of the foregoing, the Parties agree as follows:
Section 1(A) of the Agreement is amended to read as follows:
"As partial consideration, CONSULTANT agrees to perfom1 the work listed
in the SCOPE OF SERVICES, below, for the City under the direction of,
and to the sole reasonable satisfaction of, the City's Community
Development Director or designee, relating to the preparation, review and
processing of entitlement applications, materials, and related supporting
documents for the projects identified in Exhibit D."
2. Section 1(C) of the Agreement is amended to read as follows:
"As additional consideration, CITY agrees to pay CONSULTANT for
CONSULTANT'S services not to exceed a total of Two Hundred Fifty Thousand
Dollars ($250,000.00) for the entire term of this Agreement. CONSULTANT
acknowledges that it will be paid with funds received by the CITY from the
Developer and/or Applicant associated with each project for which
CONSULTANT performs services on behalf of the CITY."
3. Exhibit D is added to the Agreement in the form attached hereto and
incorporated herein by this reference.
4. This Amendment may be executed in any number of counterparts, each of
which will be an original, but all of which together constitutes one instrument
executed on the same date.
Agreement No. 5982A
5, Except as modified by this Amendment, all other terms and conditions of the
Agreement remain the same.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment on
day and year first hereinabove written.
CITY OF EL SEGUNDO
Darrell George,
City Manager
ATT T:
Tracy Weaver,
City Clerk
AS TO FORM:
Joaquin Vazquez, Deputy City Attorney for:
MarD. Hensl,
C ty!Attorney
41nsue Approval:
k Manager
SAGECREST PLANNING AND
ENVIRONMENTAL, INC.
a California Corporation
Taxpayer ID No. 30-1218415
Amy
President
y�w"ry{G A AIJ)
Agreement No. 5982A
EXHIBIT D
CITY OF EL SEGUNDO
STANDARD PROFESSIONAL SERVICES
AGREEMENT WITH: SAGECREST PLANNING
AND ENVIRONMENTAL, INC.
FOR: PLANNING SERVICES
SCOPE OF SERVICE
Consultant agrees to perform contract planning related services for the
City under the direction of, and to the sole reasonable satisfaction of,
the City's Community Development Director or his designee, relating to
the preparation, review and processing of entitlement applications,
materials, and related supporting documents for the following projects:
• EA 1289 — 650 N. PCH Office Project
• EA 1291—1950-1960 E Grand Project (Site Plan Review)
• EA 1380 — 888 N. Douglass Project (Specific Plan)
Revised: August _, 2022
Agreement No. 5982A
SAGECREST
PLANNING + ENVIRONMENTAL
June 28, 2022
Eduardo Schonborn, AICP
City of El Segundo
350 Main Street
El Segundo, CA 90245
SUBJECT: City of El Segundo Planning Services/Project Management - Scope of Work
Dear Mr. Schonborn.
Thank you for the opportunity to submit a proposal in response to the City of El Segundo's (City's)
request for planning services. The team at Sagecrest Planning+Environmental (Sagecrest) provides
planning and environmental review services to local jurisdictions throughout California. Our planners
have expertise in discretionary case processing, preparation and review of zoning codes, specific plans,
general plans, and other planning documents, code compliance, project management, and
environmental analysis, documentation, and review. Our planners have all worked in various positions
for local jurisdictions.
Sagecrest delivers the highest level of service with proactive solutions, ongoing communication, and
dependable coordination. We adapt our services to the City's needs and complement its in-house
resources as an extension of City staff. Our planners are trained on the latest planning, zoning and
environmental legislation and case law and are adept at using public counter permit tracking and GIS
systems.
Sagecrest is a local Southern California -based firm with corporate offices in San Juan Capistrano. Our
clients are in Orange, San Diego, Riverside, San Bernardino and Los Angeles Counties, which allows us to
be accessible to our clients at a moment's notice. We are accustomed to being proactive and
anticipating the needs of our clients and recommending practical solutions to complex planning issues.
In addition, due to our efficient structure, we are competitive on price while adhering to stringent
budgets and schedules.
Sagecrest looks forward to your favorable review of our firm's scope of work. For additional information
or to further discuss our qualifications, please contact me directly at the phone numbers or email below.
Sincerely,
Amy Vazquez, President
Office: (714) 783-1863 x705
Mobile: (714) 914-5605
E-mail: avazquez@sagecrestplanning.com
27128 Paseo Espada • Suite 1524 • San Juan Capistrano, CA 92675
Agreement No. 5982A
T
a
SAGECREST
PLANNING ♦ ENVIRONMENTAL
Sagecrest's approach to providing planning and administrative services, including representative tasks
as appropriate for the class title
assigned, is described below:
Review, analyze and process
Sagecrest provides entitlement processing services for
discretionary cases consistent
development applications and management of City -initiated
with City codes, policies and
projects that may require general plan amendments, specific
standards. Utilize City
plans, reclassifications, Conditional Use Permits, subdivision maps,
electronic and paper files to
variances, design review, annexations, and other discretionary and
research previous and/or
administrative actions. Sagecrest planners are skilled project
related cases.
managers who provide excellent customer service to the applicant
and the City. We guide the applicant through the entitlement
process, timelines, technical studies, interdepartmental
comments, revisions to the application, and the review and
approval process. Team members utilize the City's historical files,
Geographic Information Systems, permit tracking software, and
zoning code to respond to inquiries at the public counter and to
research entitlements.
Prepare environmental
Sagecrest planners are well versed in current environmental law
analysis, including, but not
and preparing CEQA documents for discretionary projects or City -
limited to, Initial Studies and
initiated plans and programs. The Sagecrest team includes
Negative Declarations, as
planners who can prepare streamlining checklists, Initial Studies,
required by the California
(Mitigated) Negative Declarations, EIRs, Mitigation Monitoring and
Environmental Quality Act
Reporting Programs, and all required CEQA notices. Sagecrest
(CEQA).
planners have also managed CEQA consultant teams. We have
reviewed and commented on numerous CEQA documents from
outside agencies to ensure the City's comments and concerns
are represented. Christine Saunders, Principal, previously served
as the CEQA planner for the City of Anaheim and provides CEQA
technical support to the entire Sagecrest team.
Route plans to City
Sagecrest planners are experienced project managers.
departments; consolidate
Entitlement case processing generally entails routing plans to
comments; and present
various City departments; consolidating comments; resolving
recommendations and
internal inconsistencies; and presenting recommendations and
revisions to the applicant.
revisions to the applicant. Once the application is complete, our
Work with other departments
planners will write clear, concise, and accurate staff reports and
to ensure consistency of
manage the project through public outreach, reviews and
comments. Prepare staff
approvals by staff, Planning Commission, any other required
reports and presentations to
approval body, and the City Council.
citizen committees and
decision -making bodies.
Agreement No. 5982A
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SAGECREST
PUNNING w k1J!r+09'0"WNUA
Maintain communication with
Sagecrest takes pride in our communication and customer service
applicants, interested parties,
with applicants, interested parties, property owners, homeowner
property owners, homeowner
associations, various governmental agencies, and other City
associations, etc. Respond to
departments. Our planners quickly learn the frequently asked
inquiries about projects from
questions (i.e. business license, special events, building inspection
residents and applicants.
requests, etc.) and provide "one -stop shopping" at the public
counter.
Prepare notices for public Sagecrest understands the importance of preparing timely, clear,
meetings and hearings in concise and accurate public notices. We are experienced in
accordance with City and preparing publications for the newspaper, posting on and/or near
CEQA requirements. the project site and mailing notices to interested parties who may
be affected by a proposed action.
Attend community meetings Sagecrest planners have solid presentation skills and have
and public hearings, as presented entitlement applications and reports to city councils,
required, and present reports commissions, and community groups. We are often
to various Boards, commended for the ability our staff has to take complex issues
Commissions, and the City and present them in a way that is clear and concise. We are
Council. passionate about working with stakeholders to communicate the
direction of the City early in the process so they understand
what the goals are and how to be a part of the ultimate
solution.
Open, maintain and close Proper records management and organization is crucial. Our
electronic and paper files in planners have all worked for public agencies and understand the
accordance with City importance of working diligently to maintain the public record,
procedures. proper publications, filing, indexing, and safekeeping of all
proceedings of the Planning Commission and City Council. We
work with the City Clerk to ensure the public record is kept
permanently and is set up for efficient retrieval.
Review grading and building Plan checking is completed in accordance with conditions of
plans for consistency with approval associated with each discretionary approval and
discretionary approvals and applicable codes, ordinances and standards adopted by the City,
environmental mitigation, if
applicable.
Provide staff at the public Our team members are skilled at reviewing a City's historical
information counter. files, zoning map, zoning code and other data and files to
respond to inquiries at the public counter. Our planners are well
versed in determining when a project is ready for plan submittal.
We quickly learn the frequently asked questions (i.e. business
license, special events, building inspection request, etc.) that
are typical to customers visiting City Hall to provide as
much assistance as possible and help provide "one -stop
shopping" for questions and needs. We take pride in our
exceptional customer service skills.
Agreement No. 5982A
SAGECREST
PL.N140440 * B'.xiMtlKilAn'vAlf'Nrm
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Sagecrest is an award winning, full service, professional planning firm providing contract planning, land
use, and environmental consulting to public agencies throughout California. The American Planning
Association (APA) recently awarded Sagecrest the 2018 Emerging Planning & Design Firm by the Orange
Section and the 2019 Grassroots Initiative Award by the California State Chapter and the Orange
Section.
With considerable experience in Southern California, the Sagecrest team has strong working
relationships with key staff, applicants and public officials. Our mission is to provide outstanding service
at competitive rates to the clients and communities we serve while adding value and making a positive
impression with each assignment. Because of our extensive experience and focus on providing planning
staff to public agencies, Sagecrest is uniquely qualified to deliver high -quality on -call services.
We have assembled an exceptional team of experienced planners and administrative services staff. Our
staff has professional planning experience in the public sector, giving them a unique and thorough
understanding of the processes and the challenges faced by planning departments. We employ highly
qualified and experienced professionals whose skills, qualifications and previous responsibilities are a
strong match to the needs of the City of El Segundo. We ensure this high level of quality by employing
the following practices:
• City contract managers interview proposed staff before they are assigned.
• Our staff has experience working for public agencies prior to working with us, allowing them to
integrate seamlessly into department operations.
• We know that our reputation is our most valuable asset. With that in mind, we do not
overcommit our staff and only accept work that our staff has the qualifications to perform.
• Our staff maintains ongoing professional development and we provide extensive training in
project management, land use law, California Environmental Quality Act (CEQA), writing and
public presentation skills.
• We are based in San Juan Capistrano, maintain regular office hours, and are accessible as
needed.
• We reliably meet departmental standards, including: deadlines, quality of work products,
courtesy and accessibility, accuracy of reports and information given to the public, and
responsiveness.
• We ensure we have a clear understanding of expectations and maintain consistent
communication with our clients.
• We are committed to providing services that are cost effective while maintaining high standards
of quality and productivity.
Agreement No. 5982A
e
SAGECREST
PLANNING . ENVIRONMENTAL
Four (4) references for Planning Services are provided below. Additional references are available upon
request.
"If
I
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I
Jonathan Borrego, AICP
On -Call Planning
February 2019- City of
Interim City Manger
Services
present Oceanside
iborre o ci.oceanside.ca.us
(760) 435-4373
Jennifer Le
On -Call Planning
September 2017- City of Costa
714-754-5617
Services
present Mesa
Jennifer.lecostamesaca you
.._._
........ ......................�
Wayne Morrell
On -Call Planning
City of Santa Fe
Director of Planning
Services
July 2017-present
Springs
wa nernorrell santafes rin s.or
(562)868-0511
Jim Campbell
On -Call Planning
August 2017- City of Newport
Deputy Community Development
Services
September 2020 Beach
Director
'cam bell d new aortbeachca. ov
(949)644-3210
Classification Title and Hourly mates- 2022
Sagecrest will perform consulting services based on the following breakdown of classification of
hourly rates for key personnel:
Position
Hourly rate
Planning Director
$220.00
City Planner
$200.00
Zoning Administrator
$160.00
Principal Planner
$160.00
Senior Planner
$140.00
Associate Planner
$120.00
Assistant Planner
$90.00
Planning Aide
$80.00
Project Manaeement
Project management is a dynamic process that can include different variables that can impact the
time needed to review a project (complexity of project, quality of applicant submittal, response from
other departments, type of CEQA assessment, public comments, etc.). Sagecrest understands the
Agreement No. 5982A
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SAGECREST
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proposed project would entail the applicant submitting a specific plan to create an office and retail
campus that would provide 1,668,313 square foot net floor area. Additionally, the City would
contract with another consultant to prepare the appropriate environmental assessment. Sagecrest's
planner would be expected to review the application for compliance with the City's regulations and
State law, coordinate the review with other departments, coordinate with the CEQA consultant and
review all CEQA document, and prepare all necessary correspondence, reports, resolutions, and
notices. The anticipated processing time from notice to proceed to completion is one year.
The Sagecrest team will be led by Senior Project Manager David Blumenthal, AICP (billed at the
Principal Planner rate). Mr. Blumenthal will coordinate a team of Senior and Associate Planners to
ensure a timely and accurate review. The following is an estimate of time needed for the project;
however, actual hours will be billed on at the above -listed hourly rates and may exceed these
amounts.
III
,AVIDI A1,191-
Initial project submittal
Plan completeness review, review
20
15
5
$5,900
specific plan, prepare comment letter
Review applicant prepared specific
20
20
$6,000
plan
Coordinate IDC
15
5
$3,000
Project Resubmittals (3 rounds)
Plan completeness review, prepare
45
40
10
$14,000
comment letter
-------------
Review applicant prepared specific
30
30
$9,000
plan
Coordinate IDC
10
2
$1,840
CEQA
Kick -Off Meeting
4
4
4
$1,680
Management of CEQA Consultant
30
10
$6,200
Public Scoping Meeting (presentations,
10
10
10
$4,200
notice, meeting attendance)
Screencheck review CEQA document
60
40
5
$15,200
and technical reports (2 reviews)
Proofcheck review CEQA document
20
20
5
$6,600
and technical reports (2 reviews)
Printcheck review CEQA document and
5
5
5
$2,100
technical reports (2 reviews)
Coordinate review with other
20
10
5
$5,200
departments
AB 52/SB 18 Tribal Consultation
15
5
$3,000
Community Outreach (1 meeting)
Public Notice
2
4
$800
Prepare Presentation
2
5
5
$1,620
Attend Meeting
5
5
5
$2,100
Meeting summary memorandum
2
8
$1,280
Agreement No. 5982A
SAGECREST
PgANNIMG n YWOK aN.INW
Planning Commission (2 meetings)
Public Notice
3
8
$1,440
Staff Report/Resolution
30
60
15
$15,000
Prepare Presentation
4
6
$1,360
Attend Public Hearing
10
$1,600
Ci.
.......
Public Notice
3
8
$1,440
Staff Report/Resolution
Prepare Presentation
30
4
60
15
6
$15,000
$1,360
Attend Public Hearing
10
$1,600
Project Coordination
Biweekly coordination meetings
26
26
26
$10,920
General project coordination,
meetings, emails, phone calls, etc.
50
30
30
$15,800
Estimated Total
485
390
197
11 $155,840