2022-08-16 CC Agenda PacketAGENDA
EL SEGUNDO CITY COUNCIL
REGULAR MEETING
TUESDAY, AUGUST 16, 2022
4:00 PM CLOSED SESSION
6:00 PM OPEN SESSION
CITY COUNCIL CHAMBER
350 MAIN STREET, EL SEGUNDO, CA 90245
Drew Boyles, Mayor
Chris Pimentel, Mayor Pro Tern
Carol Pirsztuk, Council Member
Scot Nicol, Council Member
Lance Giroux, Council Member
Tracy Weaver, City Clerk
Matthew Robinson, City Treasurer
Executive Team
Darrell George, City Manager
Barbara Voss, Deputy City Manager
Jaime Bermudez, Police Chief
Michael Allen, Community Dev. Director
Elias Sassoon, Public Works Director
Aly Mancini, Recreation, Parks and Library Dir.
Mark Hensley, City Attorney
Joe Lillio, Chief Financial Officer
Deena Lee, Fire Chief
Rebecca Redyk, HR Director
Scott Kim, Acting IT Director
MISSION STATEMENT:
"Provide a great place to live, work, and visit."
VISION STATEMENT:
"Be a global innovation leader where big ideas take off
while maintaining our unique small-town character."
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The City Council, with certain statutory exceptions, can only take action upon properly
posted and listed agenda items. Any writings or documents given to a majority of City
Council regarding any matter on this agenda that the City received after issuing the
agenda packet are available for public inspection in the City Clerk's Office during normal
business hours. Such documents may also be posted on the City's website at
www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the agenda, the public can only comment on City -related
business that is within the jurisdiction of the City Council and/or items listed on the
agenda during the Public Communications portions of the Meeting. Additionally,
members of the public can comment on any Public Hearing item on the agenda during
the Public Hearing portion of such item. The time limit for comments is five (5) minutes
per person.
Those wishing to address the City Council are requested to complete and submit to the
City Clerk a "Speaker Card" located at the Council Chamber entrance. You are not
required to provide personal information in order to speak, except to the extent
necessary for the City Clerk to call upon you, properly record your name in meeting
minutes and to provide contact information for later staff follow-up, if appropriate.
In compliance with the Americans with Disabilities Act, if you need special
assistance to participate in this meeting, please contact the City Clerk's Office at
310-524-2305. Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting.
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4:00 PM CLOSED SESSION — CALL TO ORDER / ROLL CALL
PUBLIC COMMUNICATION — (RELATED TO CITY BUSINESS ONLY — 5-MINUTE
LIMIT PER PERSON, 30-MINUTE LIMIT TOTAL) Individuals who have received value
of $50 or more to communicate to the City Council on behalf of another, and employees
speaking on behalf of their employer, must so identify themselves prior to addressing
City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow City Council to take
action on any item not on the agenda. City Council and/or City Manager will respond to
comments after Public Communications is closed.
SPECIAL ORDERS OF BUSINESS
RECESS INTO CLOSED SESSION: City Council may move into a closed session
pursuant to applicable law, including the Brown Act (Government Code Section
§54960, et seq.) for purposes of conferring with City's Real Property Negotiator; and/or
conferring with City Attorney on potential and/or existing litigation; and/or discussing
matters covered under Government Code Section §54957 (Personnel); and/or
conferring with City's Labor Negotiators.
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION (INITIATION
OF LITIGATION)
Initiation of litigation pursuant to Government Code §54956.9(d)(4): -1- matter.
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (GOV'T CODE §54957.6): -4-
MATTER(S)
1. Employee Organizations: Fire Fighters Association (FFA), Police Officers
Association (POA), Supervisory Professional Employee Association (SPEA)
and Police Support Services Employee Association (PSSEA)
Representative: Irma Moisa Rodriquez, City Manager, Darrell George, and
Human Resources Director, Rebecca Redyk.
6:00 PM — CONVENE OPEN SESSION — CALL TO ORDER / ROLL CALL
INVOCATION — Pastor Scott Geminn, St. John's Lutheran Church
PLEDGE OF ALLEGIANCE — Councilmember Pirsztuk
SPECIAL PRESENTATIONS
1. American Cancer Society - Beach Cities Relay for Life
2. Introduction of Recreation, Parks and Library Director, Ally Mancini
3. Commendation Recognizing Mark Bloom, Gold Medal Winner at the 2022
Maccabiah Games for Padel
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PUBLIC COMMUNICATIONS — (RELATED TO CITY BUSINESS ONLY — 5 MINUTE
LIMIT PER PERSON, 30 MINUTE LIMIT TOTAL) Individuals who have received value
of $50 or more to communicate to the City Council on behalf of another, and employees
speaking on behalf of their employer, must so identify themselves prior to addressing
the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of
$250. While all comments are welcome, the Brown Act does not allow Council to take
action on any item not on the agenda. The Council will respond to comments after
Public Communications is closed.
CITY MANAGER FOLLOW-UP COMMENTS — (Related to Public Communications)
A. PROCEDURAL MOTIONS
Read All Ordinances and Resolutions on the Agenda by Title Only
Recommendation -
Approval
B. CONSENT
4. City Council Meeting Minutes
Recommendation -
1. Approve Regular City Council meeting minutes of June 21, 2022 and
Special City Council meeting minutes of July 19, 2022.
5. Warrant Demand Register for May 30, 2022 through July 03, 2022
Recommendation -
Ratify payroll and employee benefit checks; checks released early due to
contracts or agreements; emergency disbursements and/or adjustments;
and, wire transfers.
2. Approve Warrant Demand Register numbers 23A, 23B, 24A, 24B and
25A: warrant numbers 3040967 through 3041386, and 9002528 through
9002561.
3. Alternatively, discuss and take other action related to this item.
6. Notice of Completion of Police Department Women's Bathroom Remodel
Project
Recommendation -
Accept the Police Department Women's Bathroom Remodel Project No.
PW 22-02 by Corral Construction & Development, Inc. as complete.
2. Authorize the City Clerk to file a Notice of Completion with the County
Recorder's Office.
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3. Alternatively, discuss and take other action related to this item.
7. Police Department Rooftop Chiller Unit Replacement Project Agreement
Recommendation -
1. Authorize the City Manager to execute a standard public works contract
with Pardess Air, Inc. in the amount of $222,000.00 for the Police
Department rooftop chiller unit replacement project, Project No. PW 22-
09 with an additional $33,000.00 contingency fund for potential
unforeseen conditions and associated work.
2. Alternatively, discuss and take other action related to this item.
8. SB 1205 State Mandated Fire Inspection Compliance Report
Recommendation -
Adopt a resolution acknowledging receipt of the annual state mandated
inspection compliance report which reflects that the El Segundo Fire
Department has not been able to conduct 100% of inspections of certain
structures as required by California Health and Safety Code §§ 13146.2
and 13146.3.
2. Alternatively, discuss and take other action related to this item.
9. Resolution Allowina Continued Teleconferenced Public Meetinas
Recommendation -
1. Approve the proposed resolution to continue the City's utilization of
relaxed teleconferencing requirements under the Brown Act; and
2. Alternatively, discuss and take other action related to this item.
10. Professional Services Agreement (Reimbursable) with Eyestone-Jones
Environmental, LLC, to Prepare the Required Environmental Documents
for 888 N. Douglass Street Specific Plan Project
Recommendation -
1. Approve a reimbursable Professional Service Agreement ("PSA") with
Eyestone-Jones Environmental, LLC, not to exceed $456,190 for CEQA
analysis and preparation of an EIR, and authorize the City Manager to
sign the agreement in a form approved by the City Attorney.
2. Alternatively, discuss and take other action related to this item.
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11. Update on Emergency Repair of the Pool Heaters at the El Segundo
Wiseburn Aquatics Center
Recommendation -
1. Receive and file staff's report regarding the status of the emergency
repairs needed to address the failure of pool heaters at the El Segundo
Wiseburn Aquatics Center;
2. Adopt a motion, by four -fifths vote, to determine the need to continue the
emergency actions approved under Resolution No. 5343.
3. Alternatively, discuss and take other action related to this item.
12. Agreement Amendment for Auditor Clifton Larson Allen LLP to Augment
Services and Extend Term
Recommendation -
1. Approve an amendment to agreement no. 5778 with Clifton Larson Allen
LLP to exercise the contract option to renew the agreement for one-year
and for an additional $68,600 to increase the total contract amount to
$249,173 (four-year period) for audit services.
2. Authorize the City Manager to execute the amended agreement (No.
5778B).
3. Alternatively, discuss and take other action related to this item.
C. PUBLIC HEARINGS
D. STAFF PRESENTATIONS
13. Establish the Senior Planner and Associate Planner Classifications, and
Adopt Classification Specifications, Examination Plans, and Salary
Ranqes
Recommendation -
1. Approve establishment of the Senior Planner and Associate Planner
classifications.
2. Adopt the classification specifications and examination plans for the
Senior Planner and Associate Planner positions.
3. Adopt a resolution establishing the basic salary range for the Senior
Planner and Associate Planner positions.
4. Alternatively, discuss and take other action related to this item.
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14. Ordinance Amending El Segundo Municipal Code Chapter 5-8 to
Implement State Assembly Bill 1276 Regulating Single -Use Food Ware
Accessories and Standard Condiments and Designate the City as the
Associated Enforcement Agency
Recommendation -
Introduce and waive first reading of an Ordinance amending El Segundo
Municipal Code Chapter 5-8 to implement state Assembly Bill 1276
regulating single -use food ware accessories and standard condiments
and designate the City as the associated enforcement agency;
2. Direct staff to schedule the Ordinance for second reading on September
6, 2022 or as soon thereafter it may be considered; and
3. Alternatively, discuss and take other action related to this item.
15. Renewal of Joint Use Aareements with El Seaundo Unified School District
Recommendation -
1. Approve an amended Joint Use Agreement for Public Recreation
Facilities between the City of El Segundo and the El Segundo Unified
School District for a term of 10 years. (ATTACHMENT A)
2. Approve an amended Joint Use of Media Studio and Equipment Joint
Use Agreement between the City of El Segundo and the El Segundo
Unified School District for a term of 10 years. (ATTACHMENT B)
3. Approve the Fifth Amendment to MOU between the City of El Segundo
and the El Segundo Unified School District for Library Services.
(ATTACHMENT C)
4. Alternatively, discuss and take other action related to this item.
16. Update of City Committees, Commissions, and Boards Bylaws
Recommendation -
1. Approve the proposed update to El Segundo's Committees,
Commissions, and Boards bylaws to make them uniform.
2. Require all members of CCB's to attend training with the City/Deputy City
Attorney on Rules of Parliamentary Procedure & Code of Conduct.
3. Approve the name change from the Environmental Committee to the
Public Works Sustainability Committee.
4. Approve the Diversity, Equity, & Inclusion Committee Meeting time
change from 4:30 p.m. to 6:00 p.m.
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5. Alternatively, discuss and take other action regarding this item.
E. COMMITTEES, COMMISSIONS AND BOARDS PRESENTATIONS
17. Diversity. Eauitv and Inclusion Committee Local Economv Resort
Recommendation -
1. Receive and file the Diversity, Equity and Inclusion Committee Local
Economy Report.
2. Direct staff to work with the Diversity, Equity and Inclusion Committee to
implement recommended activities.
3. Alternatively, discuss and take other action related to this item.
18. El Segundo Senior Citizens Housing Corporation Board's State of the
Union Presentation on Park Vista and Associated Proposed Actions
Recommendation -
1. Receive annual presentation from the Board of the Senior Citizens
Housing Corporation.
2. Alternatively, discuss and take other action related to this item.
F. REPORTS - CITY CLERK
G. REPORTS - CITY TREASURER
H. REPORTS - COUNCIL MEMBERS
COUNCILMEMBER GIROUX
COUNCILMEMBER NICOL
COUNCILMEMBER PIRSZTUK
MAYOR PRO TEM PIMENTEL
MAYOR BOYLES
I. REPORTS - CITY ATTORNEY
J. REPORTS/FOLLOW-UP - CITY MANAGER
CLOSED SESSION
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The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and/or conferring with the City
Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957 (Personnel); and/or conferring with the City's Labor
Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
MEMORIALS
ADJOURNMENT
POSTED:
DATE: August 11, 2022
TIME: 4:45 PM
BY: Tracy Weaver, City Clerk
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Citp of (9I *eguttbo, California
riortamatt"On
WHEREAS, the Beach Cities Relay For Life program is the largest network
of cancer awareness events in the nation, uniting nearly 2,000
communities with a shared determination to finish the fight
against cancer; and
WHEREAS, funds raised through the 2022 Beach Cities Relay For Life
enable the American Cancer Society to save lives from cancer
by funding groundbreaking cancer research; providing free,
comprehensive information and support to those touched by
cancer; and helping people reduce their cancer risk or find it
early when it's most treatable; and
WHEREAS, participants of the 2022 Beach Cities Relay For Life join together
to celebrate cancer survivors, pay tribute to those lost to the
disease, and raise funds to end cancer once and for all.
NOW, THEREFORE, the Mayor and Members of the City Council of the City
of El Segundo, California, hereby proclaim August 27, 2022 as "2022 Beach
Cities Relay for Life Day" in El Segundo and encourage all citizens to help
finish the fight against cancer by participating in the 2022 Beach Cities Relay
for Life at Alta Vista Park in Redondo Beach on Saturday, August 27t"
914ayor Drew Boyfes
9dayor Pro Tem CarofTirsztuk Councif9dember Chris Timentef
Councif9WmberScot Nicof Council 9WmberLance Girowv
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MEETING MINUTES OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JUNE 21, 2022
OPEN SESSION — Mayor Pro Tern Pimentel called to order at 6:05 PM
ROLL CALL
Mayor Boyles -
Present via teleconference
Mayor Pro Tem Pimentel -
Present
Council Member Pirsztuk -
Present
Council Member Nicol -
Present
Council Member Giroux -
Present
INVOCATION — Father Alexi Smith, St. Andrew Russian Greek Catholic Church
PLEDGE OF ALLEGIANCE — Mayor Pro Tern Pimentel
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5-minute limit per
person, 30-minute limit total)
Charles "Charlie" Henry, resident, commented on the City's flag and the need to update.
Geoff Gerny, FFA President and resident, commented on labor negotiations between
the City and the FFA.
Tracey Miller-Zarneke, Public Works Committee Co-chair and resident, commented on
item D.13 — the committee supports the project.
Jessalyn Waldron, Supervisor Michael's office, introduced herself as our new
representative for our City.
CITY MANAGER FOLLOW-UP COMMENTS:
Mr. George and Mr. Lillio commented on the FFA public comment from Geoff Gerny.
See meeting video for full discussion. Commented that the City Manager's office will
contact Mr. Henry regarding the City's flag.
A. Read all Ordinances and Resolutions on the Agenda by Title Only.
MOTION by Council Member Giroux, SECONDED by Council Member Nicol to read all
ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
B. CONSENT:
1. Approve Regular City Council meeting minutes of June 7, 2022
(Fiscal Impact: None)
EL SEGUNDO CITY COUNCIL MEETING MINUTES
JUNE 21, 2022
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2. Approve warrants demand register for May 23, 2022 through May 29, 2022,
number 22C, warrant numbers 304087 through 3040966, and 9002525 through
9002527. Ratify Payroll and employee benefit Checks; Checks released early
due to contracts or agreement; Emergency disbursements and/or adjustments;
and, Wire transfers.
(Fiscal Impact: $1,309,687.48 ($688,976.15 in check warrants and $620,711.33
in wire warrants))
3. Authorize the City Manager to pre -pay the City's unfunded accrued liability to
CalPERS for CalPERS FY 2022-23 and authorize the Chief Financial Officer to
withdraw $1,020,657 from the City's Section 115 Pension Trust with PARS to
reimburse the City for the FY 2022-23 UAL prepayment to CalPERS.
(Fiscal Impact: Included in the Adopted FY 2022-23 Budget)
4. Authorize the City Manager to execute Agreement No. 6421 with Innovative
Interfaces, Inc. for $77,318 for implementation of the Polaris Integrated Library
System at the El Segundo Public Library.
5. Approval of Ongoing Professional Service Agreements and Blanket Purchase
Orders for FY 2022-2023 in Excess of $50,000 for Various Departments;
(Fiscal Impact: Included in FY 2022-23 adopted budget).
1. Authorize the City Manager to execute Contract No. 5346F with Prosum,
Inc. to provide project management and technical services for the
Information Technology Services Department for an amount not to exceed
$750,000 in FY 2022/2023 (General Fund — Information Technology
Services),
2. Authorize the City Manager to execute an amendment to Contract No.
5847B with Robert Half International Inc. to provide technical consulting,
business analysis, project management and administrative services for the
Information Technology Services Department for a not to exceed amount
of $750,000. This contract will be funded in FY 2022/2023 from savings
from full-time salary and benefits as well as professional services
accounts in various departments. Account number: Various.
3. Authorize the City Manager to execute an amendment to Agreement No.
5861 D with Riester Pacific, Inc. for the City's economic development and
hospitality and tourism marketing services to (1) extend the term of the
agreement to June 30, 2023; and (2) authorize payment for services up to
$350,000 (General Fund — City Manager [$275,000] and Chevron Grant
Fund [$75,000]).
4. Authorize the issuance of a blanket purchase order to Metron Farnier for
an amount not to exceed $200,000 in total for the purchase of single jet
AMR water meters for the City's water system in FY 2022/2023
(Water/Wastewater Enterprise Fund).
EL SEGUNDO CITY COUNCIL MEETING MINUTES
JUNE 21, 2022
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5. Authorize staff to continue to purchase gasoline and diesel fuel for City
vehicles and equipment through the use of spot market purchasing for an
amount not to exceed $254,500 in FY 2022/2023 (General Fund =
$190,000; Asset Forfeiture Fund = $13,000; Prop "A" Fund = $30,000;
Water Enterprise Fund = $12,500-1 Wastewater Enterprise Fund = $9,000).
6. Authorize the City Manager to amend Contract No. 6062C with Vincent
Benjamin Group LLC to provide on -call temporary staffing services for use
by all City departments for an amount not to exceed $250,000 in FY
2022/2023. (General Fund- Various City Departments).
7. Authorize the City Manager to extend ongoing Service Agreement No's
with J. Lee Engineering — Amend #3790V, JAS Pacific — Amend #4695K,
and CSG Consultants — Amend #5755D to provide plan check, counter
staffing, inspections services in the amount not to exceed a combined
total of $247,000 in FY 2022/2023 (General Fund — Building Safety).
8. Authorize the City Manager to award Professional Service Agreement No.
6423 to Charles Abbot Associates Inc. to provide solid waste and
recycling compliance support services for the Public Works Department
for an amount not to exceed $75,000 in FY 2022/2023 (General Fund —
Public Works/Contractual Services).
9. Authorize the City Manager to execute Agreement No. 6424 and issue a
blanket purchase order to Marc Cohen for Medical Director consulting
services for the El Segundo Fire Department for an amount not to
exceed $72,000 in FY 2022/2023 (General Fund — Fire Department).
10. Authorize the City Manager to amend Contract No. 38811 with All Cities
Management Services, Inc. for ongoing services to provide crossing guard
services for the El Segundo School District for an amount not to exceed
$152,913 in FY 2022/2023 (General Fund — Finance Administration/ non -
departmental).
11. Authorize the issuance of a blanket purchase order to Hinderliter De
Llamas & Associates (Agreement No. 3313D) to provide professional
services related to sales and use tax for an amount not to exceed
$100,000 in FY 2022/2023 (General Fund — Finance Department -
Business Services Division).
12. Authorize the City Manager to amend Contract No. 4223C with
Professional Account Mgmt., LLC (Duncan Solutions Company) for
providing professional parking citation processing and collection services,
via citation management for the Police Department for an amount not to
exceed $90,000 in FY 2022/2023 ending June 30, 2023 (General Fund —
Police Department).
13. PULLED BY MAYOR PRO TEM PIMENTEL
EL SEGUNDO CITY COUNCIL MEETING MINUTES
JUNE 21, 2022
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14. Authorize the City Manager to execute an amendment to Agreement No.
6016B with KNB Consulting, LLC. for strategic public relations services
and support to the Communications and Economic Development
Divisions to (1) extend the term of the agreement to June 30, 2023; and,
(2) authorize payment for services up to $86,000 in FY 2022/2023
(General Fund — City Manager — Communications & Economic
Development Divisions).
15. Authorize the City Manager to amend Contract No. 6010B and authorize
payment to Crowdstrike, Inc. to provide cybersecurity services and
software for an amount not to exceed $65,000 in FY 2022/2023 (General
Fund — Information Technology Services).
16. Authorize the issuance of a blanket purchase order to Tyler
Technologies/Eden Financial Management Systems for annual software
licensing, maintenance, and support for an amount not to exceed $65,000
in FY 2022/2023 (General Fund — Information Technology Services).
17. Authorize the issuance of a blanket purchase order to Westchester
Medical, Inc. for professional medical services not to exceed $60,000 in
FY 2022/2023 (General Fund- Fire Department; Police Department &
Human Resources).
18. Authorize the City Manager to issue a blanket purchase order to Baker &
Taylor Information Services for supplying books and other library materials
for an amount not to exceed $64,195 in FY 2022/2023 (General Fund —
Community Services - Library). (Fiscal Impact: $77,318)
6. Approve a one-year renewal of the Transit Service Operation Agreement No.
6422 with Beach Citifies Transit for operation of Line 109 FY 2022-2023 and
authorize the Mayor to execute the Transit Service Operation Agreement.
(Fiscal Impact: Anticipates the City's contribution for FY23 will be $0, however, in
the event that there is a funding shortfall, the City will pay up to $50,000, which
would be funded by Proposition A Funds)
7. Approve Resolution No. 5345 to continue the City's utilization of relaxed
teleconferencing requirements under the Brown Act.
(Fiscal Impact: None)
8. Receive and file Investment Portfolio Report dated March 2022.
(Fiscal Impact: None)
�III all I1219111=4101110us] 10 TA 121 TA IA21001141011
MOTION by Council Member Giroux, SECONDED by Mayor Boyles approving Consent
Agenda items 1, 2, 3, 4, 5 (with the exception of 5.13), 6, 7 and 8. MOTION PASSED
BY UNANIMOUS VOTE. 5/0
EL SEGUNDO CITY COUNCIL MEETING MINUTES
JUNE 21, 2022
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PULLED ITEMS:
5.13 Authorize the City Manager to execute an amendment to Agreement No. 4095L
with High Point Strategies, LLC for professional services related to LAWA, LAX,
FAA, MTA and other Los Angeles agencies to (1) extend the term of the
agreement to June 30, 2023; and (2) authorize payment for services up to
$81,000 in FY 2022/2023 (General Fund — City Manager).
(Fiscal Impact: Included in FY 2022-23 adopted budget)
Mayor Pro Tern Pimentel commented on the item.
MOTION by Mayor Pro Tern Pimentel, Council Member Pirsztuk approving an
amendment to Agreement No. 4095L with High Point Strategies. MOTION PASSED BY
UNANIMOUS VOTE. 5/0
9. Update on Emergency Repair of the Pool Heaters at the El Segundo Wiseburn
Aquatics Center.
(Fiscal Impact: Included in FY 2022-23 adopted budget)
Council Member Nicol pulled the item for a four -fifths vote and Interim City Manager,
Darrell George gave an update on the Aquatics Center.
MOTION by Council Member Pirsztuk, SECONDED by Council Member Nicol
approving the update on emergency repairs of the pool heaters at the El Segundo
Wiseburn Aquatics Center. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
D. STAFF PRESENTATIONS: (Item D.18 moved forward on the agenda)
18. Presentation, Consideration of Support of Legislation, and Direction Regarding
South Bay Regional Housing Trust Fund
(Fiscal Impact: There is no fiscal impact to the City's General Fund in the
establishment of the South Bay Regional Housing Trust Fund. However, should
El Segundo participate as a participating city in the trust fund, there may be
future financial commitments through annual dues, to be determined at a later
time)
Mayor Boyles introduced and reported on the item.
David Leger and Stacey Armato with the South Bay Council of Governments reported
and answered Council's questions.
Council discussion
Council consensus to receive and file the presentation.
EL SEGUNDO CITY COUNCIL MEETING MINUTES
JUNE 21, 2022
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MOTION by Council Member Nicol, SECONDED by Mayor Boyles authorizing the
Mayor to sign a letter of support for SB 1444. MOTION PASSED BY UNANIMOUS
VOICE VOTE. 5/0
Council consensus that Council is interested, with no commitment at this time, in
becoming a charter member of the South Bay Regional Housing Trust, if created.
C. PUBLIC HEARINGS:
10. FY 2022-2023 Master Fee Schedule
(Fiscal Impact: The estimated fiscal impact from the proposed changes is
potential additional revenue for FY 2022-2023 of up to $1,664,125 ($935,825
General Fund, $655,000 CUPA Fund under Fire Services, and $73,300
Wastewater Fund).)
This public hearing is continuing from the June 7, 2022 regular City Council Meeting.
The public hearing was closed at that meeting, therefore, Joe Lillio, Chief Financial
Officer and Dino Marsocci, Treasury and Customer Service Manager continued the
presentation with updates requested by Council and answered Council's questions.
Council discussion
Joaquin Vazquez, Deputy City Attorney read the resolution by title only;
RESOLUTION NO. 5336
A RESOLUTION OF THE CITY OF EL SEGUNDO ESTABLISHING A SCHEDULE OF
FEES AND CHARGES FOR RECOVERING COSTS INCURRED FROM PROVIDING
VARIOUS CITY SERVICES.
MOTION by Mayor Boyles, SECONDED by Council Member Giroux approving
Resolution No. 5336 as amended. MOTION PASSED BY UNANIMOUS VOICE VOTE.
5/0
The following fees were amended by Council consensus;
• Short-term rentals — 100% Cost Recovery
• Revision film, NSF fees, Amplified Sound, Banner hanging, Block Party permits,
Appeals to City Council — remain staff recommendations.
• Remove Day Care Fees
11. Public Hearing for Approval of Proposed FY 2022-2023 Citywide Operating
Budget, Capital Improvement Program Budget, and Gann Appropriations Limit
and Associated Financial Policies
(Fiscal Impact: Total proposed FY 2022-2023 budget appropriations (for all
funds) equal $157,803,535, with off -setting estimated revenues and use of
reserves. Of these amounts, proposed general fund appropriations equal
$85,361,128, with off -setting estimated revenues and use of reserves. All
applicable City financial policies are being fully adhered to)
EL SEGUNDO CITY COUNCIL MEETING MINUTES
JUNE 21, 2022
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Mayor Pro Tern Pimentel stated this was the time and place for a Public Hearing
regarding the proposed FY 2022-2023 Citywide Operating Budget, Capital Improvement
Program Budget, and Gann Appropriations Limit and Associated Financial Policies.
Clerk Weaver stated that proper notice had been given in a timely manner and that no
written communication had been received in the City Clerk's office.
Darrell George, Interim City Manager introduced the item.
Joe Lillio, Chief Financial Officer gave a presentation and answered Council's
questions.
Public Input: None
MOTION by Council Member Pirsztuk, SECONDED by Mayor Boyles to close the
hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Council discussion
Council Comments/Consensus during discussion
• Power washing downtown quarterly
• Memory Bricks to be updated/cleaned/refurbished
• Hanging baskets on Main Street need attention
• Uneven sidewalks on Main Street need attention
• Recreation Park needs new trash cans with lids
• Incubator Program — placeholder of $100,000
• Dedicated staff member resource for El Segundo businesses
• Police Department to look into the possibility of hiring retired officers to assist in
patrolling neighborhoods
• Increase CIP budget by $350,000 for the remodel of restrooms at Brett Field.
Joaquin Vazquez, Deputy City Attorney read the resolution by title only;
RESOLUTION NO. 5346
A RESOLUTION ADOPTING THE 2022-2023 FINAL OPERATING AND CAPITAL
IMPROVEMENT BUDGET AND THE 2022-2023 APPROPRIATIONS LIMIT FOR THE
CITY OF EL SEGUNDO.
MOTION by Council Member Giroux, SECONDED by Council Member Pirsztuk
approving Resolution No. 5346 as amended. MOTION PASSED BY UNANIMOUS
VOICE VOTE. 5/0
MOTION by Council Member Pirsztuk, SECONDED by Council Member Giroux
approving financial policies for FY 2022-23 (general fund reserve policy, economic
uncertainty reserve policy, Topgolf revenue allocation policy, unfunded actuarial liability
EL SEGUNDO CITY COUNCIL MEETING MINUTES
JUNE 21, 2022
PAGE 7
Page 17 of 219
policy, and inter -fund loan policy) as reflected in report exhibits 4 through 8). MOTION
PASSED BY UNANIMOUS VOICE VOTE. 5/0
:?4_ GFIUR3[06=751
Reconvened at 8:53
D. STAFF PRESENTATIONS: (Item D.13 moved forward on the agenda)
13. Resolution Approving the City's Participation in the "Imperial Highway Green
Infrastructure Project" Initiated by the City of Los Angeles and Approving up
$500,000 from Measure W Funds toward this Project.
(Fiscal Impact: $500,000 in future Measure W funds in FY2026-27)
Elias Sassoon, Public Works Director, introduced the item.
Michael Scaduto, Division Manager of Safe Clean Water Implementation Division of LA
Sanitation & Environment gave a presentation and answered Council's questions.
Council Discussion
Joaquin Vazquez, Deputy City Attorney read the resolution by title only;
RESOLUTION NO. 5348
A RESOLUTION APPROVING THE CITY'S
PARTICIPATION IN THE "IMPERIAL HIGHWAY
GREEN INFRASTRUCTURE PROJECT" INITIATED
BY LA SANITATION AND APPROVING UP TO $500,000
FROM MEASURE W TOWARD THIS PROJECT.
MOTION by Council Member Pirsztuk, SECONDED by Council Member Giroux
adopting Resolution No. 5348. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
12. Public Hearing for Adoption of Development Impact Fees for New Development
(Fiscal Impact: No fiscal impact for FY 2021-22. Subsequent fiscal years' impact
is estimated to be up to $160 million in impact fees collected over the next 30
years or between $1 million - $5 million in additional development impact fees
per year, depending on the development activity in any given fiscal year)
Mayor Pro Tern Pimentel stated this was the time and place for a Public Hearing
regarding the adoption of Development Impact Fees for New Development.
Clerk Weaver stated that proper notice had been given in a timely manner and that no
written communication had been received in the City Clerk's office.
Joe Lillio, Chief Financial Officer introduced the item and answered Council's questions.
EL SEGUNDO CITY COUNCIL MEETING MINUTES
JUNE 21, 2022
PAGE 8
Page 18 of 219
Scott Thorpe and Gregory Brown with Revenue Cost Specialists gave a presentation
and answered Council's questions.
Public Input: None
MOTION by Council Member Pirsztuk, SECONDED by Council Member Giroux to close
the hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Council discussion
Council consensus to strike Sect. 4, paragraph 2 of the resolution.
Joaquin Vazquez, Deputy City Attorney stated a few minor changes to the resolution;
• Section 4, paragraph 3 will now be Section 5 and the wording will remain the
same except for the word "before", this shall now be "prior" (in the interest of
equity and ensuring the City continues to meet its regional housing need
allocation, any residential development project that has received all required
discretionary land use approvals prior to September 1, 2022...).
• Section 5 will become Section 6 and will now read; Effective Date: This resolution
shall go into effect on immediately upon adoption.
• Section 3 will state new and increased fees shall become effective September 1,
2022.
Joaquin Vazquez, Deputy City Attorney read the resolution by title only;
RESOLUTION NO. 5347
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO (1)
ADOPTING A DEVELOPMENT IMPACT FEE NEXUS STUDY, (2) INCREASING THE
EXISTING POLICE, FIRE AND LIBRARY DEVELOPMENT IMPACT FEES, (3)
ESTABLISHING THE FOLLOWING NEW DEVELOPMENT IMPACT FEES: A PARK
LAND ACQUISITION & FACILITIES IMPROVEMENTS FEE, A CIRCULATION
(STREETS, SIGNALS & BRIDGES) FACILITIES FEE, A STORM DRAINAGE
COLLECTION SYSTEM FEE, A WATER DISTRIBUTION SYSTEM FEE, A
WASTEWATER COLLECTION SYSTEM FEE, A GENERAL GOVERNMENTAL
FACILITIES, VEHICLES & EQUIPMENT FEE, A PUBLIC USE (COMMUNITY
CENTER) FACILITIES FEE, AND AN AQUATICS FACILITIES FEE FOR NEW
DEVELOPMENT WITHIN THE CITY; AND (4) DETERMINING THIS RESOLUTION IS
EXEMPT FROM REVIEW UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY
ACT
MOTION by Council Member Giroux SECONDED by Council Member Pirsztuk
approving Resolution No. 5347 as amended. MOTION PASSED BY UNANIMOUS
VOICE VOTE. 5/0
EL SEGUNDO CITY COUNCIL MEETING MINUTES
JUNE 21, 2022
PAGE 9
Page 19 of 219
D. STAFF PRESENTATIONS: (Items D.13 and D.18 moved forward on the agenda)
14. Approval of Modification of City Manager Annual Salary Classification and
Employment Agreement to Appoint Darrell George as City Manager with a
$270,000 Base Salary, Potential Performance Bonus of 15% of Base Salary, and
Various Fringe Benefits, Including Retiree Medical Benefits
(Fiscal Impact: The City Manager position is currently funded in the FY 2022-
2023 budget with the existing salary and benefits package for a CalPERS
"Classic" member. The annual base salary advertised in the recruitment process
for this position was adjusted from $259,700 to $270,000 while all other benefits
remained unchanged. As Mr. George is a "Classic" CalPERS member reinstating
from retirement, he will now be classified as a "PEPRA" member. This
reclassification of membership results in a lower employer -required contribution
to CalPERS which offsets the $10,300 differential in annual base salary. Thus,
there is no fiscal impact related to this item)
Rebecca Redyk, Human Resources Director reported on the item.
Council discussion
Joaquin Vazquez, Deputy City Attorney read the resolution by title only;
RESOLUTION NO. 5349
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO,
CALIFORNIA, MODIFYING THE ANNUAL SALARY FOR THE CITY MANAGER JOB
CLASSIFICATION.
MOTION by Council Member Nicol, SECONDED by Council Member Giroux adopting
Resolution No. 5349. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
MOTION by Council Member Pirsztuk, SECONDED by Council Member Giroux
approving Employment Agreement No. 6420 between the City and Darrell George.
MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
15. Resolution Submitting a City Cannabis Tax Initiative to the Voters per Elections
Code § 9222
(Fiscal Impact: No fiscal impact for FY 2021/22. If approved by voters,
approximately $600,000 to $1,500,000 in annual revenue during the period that
the cannabis tax is implemented. There will be election costs of approximately
$5,000 ($2,513 for the County election and about $2,487 for City Attorney and
staff time) associated with each ballot measure included in the November 2022
election; sufficient funds will be included in the FY 2022-23 Budget. Additional
comparable costs would be associated with the City Regulatory Initiative)
Deputy City Attorney, Joaquin Vazquez reported on the item and stated a correction to
the staff report; the Ordinance wasn't included in the packet, (the resolution was
EL SEGUNDO CITY COUNCIL MEETING MINUTES
JUNE 21, 2022
PAGE 10
Page 20 of 219
included twice) however, Council has received a copy and a copy was posted to the
website for members of the community to view.
Council discussion
Joaquin Vazquez, Deputy City Attorney read the resolution by title only;
RESOLUTION NO. 5342
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO
SUBMITTING TO THE CITY VOTERS A BALLOT MEASURE TO ESTABLISH A
BUSINESS TAX ON BUSINESSES WHICH SELL, DISTRIBUTE, MANUFACTURE,
AND CULTIVATE CANNABIS INCLUDING INDUSTRIAL HEMP AND HEMP
PRODUCTS, REQUESTING LOS ANGELES COUNTY TO PROVIDE SPECIFIC
ELECTION SERVICES, AND SETTING REQUIREMENTS FOR FILING WRITTEN
ARGUMENTS, AND DIRECTING THE CITY ATTORNEY TO PREPARE AN
IMPARTIAL ANALYSIS.
MOTION by Council Member Giroux, SECONDED by Council Member Pirsztuk
adopting Resolution No. 5342. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
MOTION by Mayor Pro Tern Pimentel, SECONDED by Council Member Giroux
authorizing one or more members of the City Council to file a written argument for the
City Tax initiative on behalf of the City Council or authorize one or more members of the
Council to file one or more arguments regarding the measure as individuals. MOTION
PASSED BY UNANIMOUS VOICE VOTE. 5/0
MOTION by Council Member Pirsztuk, SECONDED by Council Member Giroux
directing the City Attorney to prepare an impartial analysis of the City tax initiative.
16. Adopt a resolution modifying benefits for Management -Confidential employees
and to Chapter 1A2 (Management -Confidential Series) of the El Segundo
Administrative Code.
(Fiscal Impact: he fiscal impact over a 12-month period to implement the benefit
changes outlined in this report is approximately $48,818. The proposed FY
2022-2023 General Fund Budget which will be submitted to City Council on June
21, 2022, will include sufficient funding for these benefit changes)
Rebecca Redyk, Human Resources Director reported on the item.
Council Discussion
Joaquin Vazquez, Deputy City Attorney read the resolution by title only;
EL SEGUNDO CITY COUNCIL MEETING MINUTES
JUNE 21, 2022
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Page 21 of 219
RESOLUTION NO. 5350
A RESOLUTION OF THE CITY OF EL SEGUNDO, CALIFORNIA AMENDING THE
CITY'S ADMINISTRATIVE CODE TO UPDATE BENEFITS FOR SPECIFIC
UNREPRESENTED CLASSIFICATIONS UNDER CHAPTER 1A2 (MANAGEMENT —
CONFIDENTIAL SERIES).
MOTION by Council Member Pirsztuk, SECONDED by Council Member Nicol adopting
Resolution No. 5350. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
17. Consideration and Direction Regarding the Draft El Segundo Affordable Housing
Strategic Plan
(Fiscal Impact: None)
Michael Allen, Development Services Director, Rick Schroeder, President of Many
Mansions and Alexander Russell, Many Mansions gave a presentation.
Council Discussion
Council consensus to receive and file the draft Affordable Housing Strategic Plan
Council agreed to attend 2+2+1 meetings with the City Manager and Development
Services Director regarding affordable housing programs for further discussion,
recommendations, and next steps.
Council Member Nicol suggested Staff Reports be written with sections in order
accommodate discussions that involve conflict of interest for some Council Members.
19. Discussion and Direction on Potential City Sales Tax or Business License Tax
Ballot Measures
(Fiscal Impact: No fiscal impact for FY 2021-22. Significant City staff and City
Attorney time, as well as costs associated with Los Angeles County to place the
initiative on the November ballot ($5,000 per initiative). Additional costs may be
incurred for additional Council meetings needed to approve any final ballot
measure text proposed)
Darrell George, City Manager and Joe Lillio, Chief Financial Officer reported and
presented on the item.
Recessed at 10:45 PM
Reconvened at 10:49 PM
Council Discussion
Council consensus to receive and file the presentation.
EL SEGUNDO CITY COUNCIL MEETING MINUTES
JUNE 21, 2022
PAGE 12
Page 22 of 219
MOTION by Mayor Boyles, SECONDED by Council Giroux directing staff to draft a
Business License Tax ballot measure and bring back to Council at a future Special City
Council meeting for further discussion and possible approval. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
E. COMMITTEES, COMISSIONS AND BOARDS PRESENTATIONS:
20. Appointment to the Library Board of Trustees and Senior Citizen Housing
Corporation Board
(Fiscal Impact: None)
Clerk Weaver announced Eric Hoffman was appointed to the Library Board of Trustees
to a partial term expiring June 30, 2024 and Janice Merva and Carol Ericson to full
terms expiring June 30, 2025 and Paula Rotolo was appointed to a full term expiring
June 30, 2026 to the Senior Citizen Housing Corporation Board.
F. REPORTS — CITY CLERK — Mentioned the Nomination period will open July 18,
2022 through August 12, 2022
G. REPORTS — CITY TREASURER — Not present
H. REPORTS — COUNCIL MEMBERS
Council Member Giroux — No report
Council Member Nicol — No report
Council Member Pirsztuk — No report
Mayor Pro Tern Pimentel — Attended the Sanitation Board meeting and
mentioned Los Angeles Sanitation will be reducing rates, thanked the Public
Works department for their fast -acting service regarding an odor coming from the
wet wells.
Mayor Boyles — Mentioned the City will be hosting the AAP (Pickleball)
Tournament June 24-26, 2022.
REPORTS — CITY ATTORNEY — No report
J. REPORTS/FOLLOW-UP — CITY MANAGER — Announced the hiring of Aly
Mancini as the new Recreation Parks and Library Director and thanked the
Council for approving his position as City Manager and stated he looks forward to
working for the City of El Segundo.
MEMORIALS — None
Adjourned at 11:19 PM
EL SEGUNDO CITY COUNCIL MEETING MINUTES
JUNE 21, 2022
PAGE 13
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Tracy Weaver, City Clerk
EL SEGUNDO CITY COUNCIL MEETING MINUTES
JUNE 21, 2022
PAGE 14
Page 24 of 219
SPECIAL MEETING MINUTES OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JULY 19, 2022
OPEN SESSION — Mayor Boyles called to order at 2:05 PM
ROLL CALL
Mayor Boyles -
Present
Mayor Pro Tem Pimentel -
Present
Council Member Pirsztuk -
Present
Council Member Nicol -
Present
Council Member Giroux -
Present
PLEDGE OF ALLEGIANCE — Council Member Giroux
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5-minute limit per
person, 30-minute limit total) None
A. Read all Ordinances and Resolutions on the Agenda by Title Only.
MOTION by Council Member Giroux, SECONDED by Council Member Pirsztuk to read
all ordinances and resolutions on the agenda by title only. MOTION PASSED BY
VOICE VOTE. 5/0
B. CONSENT:
1. Approve Resolution No. 5351 to continue the City's utilization of relaxed
teleconferencing requirements under the Brown Act.
(Fiscal Impact: None)
MOTION by Council Member Pirsztuk, SECONDED by Council Member Giroux
approving Consent Agenda item 1. MOTION PASSED BY VOTE. 5/0
C. STAFF PRESENTATIONS:
2. Amendments to the City's Business License Tax Ordinance to be Placed on the
Ballot for the November 8, 2022 General Municipal Election.
(Fiscal Impact: If approved by voters, it is estimated the measure could generate
an additional $3,000,000 in annual revenue beginning with FY 2023-2024. There
will be election costs of approximately $7,500 ($2,513 for the County election and
about $4,987 for City Attorney and staff time) associated with the ballot measure
included in the November 2022 election. Sufficient funds have been included in
the FY 2022-23 Budget; however, if an additional appropriation is required, this
will be addressed at mid -year review.)
Joe Lillio, Chief Financial Officer and Mark Hensley, City Attorney, presented the item
an answered Council's questions.
SPECIAL EL SEGUNDO CITY COUNCIL MEETING MINUTES
J U LY 19, 2022
PAGE 1
Page 25 of 219
Council Discussion
Council Consensus and direction on the following items requested of staff;
• Revision of Sales Tax Credit
o Option A: with a modification — Lower the threshold to a maximum
of $25,000 and sunset after 3 years or whichever comes first.
• Business Tax Proposed Restructure (Apartment Units)
o Option 2: accept the proposed per unit charge of $150/unit (first 1-3
units will have a base of $150, after 3 the assessing will begin the
per unit charge of $150).
• Business Tax Proposed Restructure (Hotels, Motels, Auto Courts & Lodging
Houses)
o Same proposed structure as Apartments (see above).
o Eliminate assessing the sq. footage and employee charge.
• Business Tax Proposed Restructure (Nonprofits)
o Accept the proposed flat fee of $150
• Business Tax Proposed Restructure (Inflationary Index)
o Accept the proposed at an average of the last five-year CPI.
City Attorney's Office will make the changes discussed while Council convenes to
Closed Session.
Recessed into Closed Session at 3:21 PM
Mayor Boyles announced that Council would be meeting in closed session pursuant to
the items listed on the Agenda.
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d)(1): -1-matters
1. Michael Ward vs. City of El Segundo, Workers Compensation Adjudicatory Board
Case No. ADJ 11677036, 11673928, and 11677032.
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Initiation of litigation pursuant to Government Code §54956.9 (d)(4): -1- matters.
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (GOV'T CODE §54957.6): -2-
MATTER(S)
Employee Organizations: Police Officers' Association (POA) and Fire Fighters'
Association (FFA)
Agency Designated Representative: Irma Moisa Rodriquez, City Manager,
Darrell George, and Human Resources Director, Rebecca Redyk
SPECIAL EL SEGUNDO CITY COUNCIL MEETING MINUTES
J U LY 19, 2022
PAGE 2
Page 26 of 219
Adjourned at 4:01 PM
Reconvened to Open Session at 4:13 PM
Mark Hensley, City Attorney, read the resolutions by title only:
RESOLUTION NO. 5352
A RESOLUTION ADDINGA PROPOSITION TO THE PREVIOUSLY CALLED
NOVEMBER 8, 2022 GENERAL MUNICIPAL ELECTION FOR THE SUBMISSION TO
QUALIFIED VOTERS AN ORDINANCE AMENDING TITLES 3 AND 4 OF THE
MUNICIPAL CODE TO MODIFY CERTAIN BUSINESS LICENSE TAXES AND TAKING
CERTAIN RELATED ACTIONS.
MOTION by Council Member Giroux, SECONDED by Council Member Nicol approving
Resolution No 5352. MOTION PASSED BY VOTE. 5/0
Council consensus designating Council Members to draft ballot argument in favor of the
ballot measure and directing City Attorney to draft impartial analysis of the ballot
measure.
Mark Hensley, City Attorney, read the resolution by title only;
RESOLUTION NO. 5353
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO,
AMENDING MINOR PORTIONS OF CITY COUNCIL RESOLUTION NO. 5337 AND
5338 TO AUTHORIZE UP TO FOUR BALLOT MEASURES FOR THE CITY'S
NOVEMBER 8, 2022 GENERAL MUNICIPAL ELECTION.
MOTION by Council Member Pirsztuk, SECONDED by Mayor Pro Tern Pimentel
adopting Resolution No. 5353 amending Resolutions No. 5337 and 5338. MOTION
PASSED BY VOICE VOTE. 5/0
Adjourned at 4:17 PM
Tracy Weaver, City Clerk
SPECIAL EL SEGUNDO CITY COUNCIL MEETING MINUTES
J U LY 19, 2022
PAGE 3
Page 27 of 219
SPECIAL MEETING MINUTES OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JULY 26, 2022
The meeting was conducted virtually via Zoom
OPEN SESSION — Mayor Boyles called to order at 2:01 PM
ROLL CALL
Mayor Boyles -
Present via teleconference
Mayor Pro Tern Pimentel -
Present via teleconference
Council Member Pirsztuk -
Present via teleconference
Council Member Nicol -
Present via teleconference
Council Member Giroux -
Present via teleconference
PLEDGE OF ALLEGIANCE — Council Member Giroux
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5-minute limit per
person, 30-minute limit total) None
REPORTS — Mayor Boyles
1. Consideration and possible action regarding the anticipated order from the Los
Angeles County Department of Health to require face coverings based upon its
Health Director's opinion that such is necessary to respond to COVID related
health issues.
Darrell George, City Manager, introduced the item and gave a brief COVID-19 update.
Council discussion
MOTION by Council Member Giroux, SECONDED by Council Member Pirsztuk to not
actively enforce a potential mask mandate from the LA County Department of Health in
El Segundo, with the exception of City Hall and City facilities which are subject to OSHA
mandates. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
MOTION by Council Member Giroux, SECONDED by Council Member Pirsztuk
directing staff to write a letter to LA County Department of Health stating the City of El
Segundo is not willing to comply with a potential mask mandate. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
Council consensus giving Mayor Boyles permission to sign a possible South Bay
Council of Governments letter supporting the recusal of a mask mandate at the next
meeting.
Adjourned at 2:23 PM
Tracy Weaver, City Clerk
SPECIAL EL SEGUNDO CITY COUNCIL MEETING MINUTES
J U LY 26, 2022
PAGE 1
Page 28 of 219
{.,rVoy City Council Agenda Statement
ELSEGUNDO Meeting Date: August 16, 2022
Agenda Heading: Consent
Item Number: B.5
TITLE:
Warrant Demand Register for May 30, 2022 through July 03, 2022
RECOMMENDATION:
Ratify payroll and employee benefit checks; checks released early due to
contracts or agreements; emergency disbursements and/or adjustments; and,
wire transfers.
2. Approve Warrant Demand Register numbers 23A, 23B, 24A, 24B and 25A:
warrant numbers 3040967 through 3041386, and 9002528 through 9002561.
3. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
The warrants presented were drawn in payment of demands included within the FY
2021-2022 Adopted Budget. The total of $15,203,837.99 ($2,568,393.24 in check
warrants and $12,635,444.75 in wire warrants) are for demands drawn on the FY 2021-
2022 Budget.
BACKGROUND:
California Government Code Section 37208 provides General Law cities flexibility in
how budgeted warrants, demands, and payroll are audited and ratified by their
legislative body. Pursuant to Section 37208 of the California Government Code,
warrants drawn in payments of demands are certified by the City's Chief Financial
Officer and City Manager as conforming to the authorized expenditures set forth in the
City Council adopted budget need not be audited by the City Council prior to payment,
but may be presented to the City Council at the first meeting after delivery.
In government finance, a warrant is a written order to pay that instructs a federal, state,
county, or city government treasurer to pay the warrant holder on demand or after a
specific date. Such warrants look like checks and clear through the banking system like
Page 29 of 219
Warrant Demand Register
August 16, 2022
Page 2 of 2
checks. Warrants are issued for payroll to individual employees, accounts payable to
vendors, to local governments, and to companies or individual taxpayers receiving a
refund.
Q 6*9111*4 :s] ki I
The attached Warrants Listing delineates the warrants that have been paid for the
period identified above. The Chief Financial Officer certifies that the listed warrants
were drawn in payment of demands conforming to the adopted budget and that these
demands are being presented to the City Council at its first meeting after the delivery of
the warrants.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 5: Champion Economic Development and Fiscal Sustainability
Objective 513: El Segundo approaches its work in a financially strategic and responsible
way.
PREPARED BY:
Wei Cao, CPA, CPFO, Management Analyst
REVIEWED BY:
Joseph Lillio, Chief Financial Officer
APPROVED BY:
Darrell George, City Manager
ATTACHED SUPPORTING DOCUMENTS:
1.
Register 23a Summary
2.
Register 23b Summary
3.
Register 24a summary
4.
Register 24b Summary
5.
Register 25a summary
Page 30 of 219
CITY OF EL SEGUNDO
WARRANTS TOTALS BY FUND
3040967 - 3041061
DATE OF APPROVAL: AS OF 06121J22
9002528 - 9002557
oat GENERALFUNO
295,533.02
104 TRAFFIC SAFETY FUND
-
106 STATE GAS TAX FUND
22.66
108 ASSOCIATED RECREATION ACTIVITIES FUNo
-
log ASSET FORFEITURE FUND
29,657.66
110 MEAURE"R•
-
III COMM. DEVEL. BLOCK GRANT
112 PROP "A" TRANSPORTATION
246.38
114 PROP•C"TRANSPORTATION
-
115 AIR QUALITY INVESTMENT PROGRAM
-
145 HOME SOUND INSTALLATION FUND
-
117 HYPERION MITIGATION EUNO
-
Ila TDAART€CLE 3- SS 821 BIKEWAY FUND
-
119 MTA GRANT
-
120 C.OP. S. FUND
-
121 FEMA
122 L,AW.A. FUND
-
123 PSAF PROPERTY TAX PUBLIC SAFETY
-
124 FEDERAL GRANTS
10,320.00
125 STATE GRANT
-
126 AIP CUPA PROGRAM OVERSIGHT SURCHARGE
8,049.48
127 MEAURE"M"
2,115.00
126 S13-1
129 CERTIFIED ACCESS SPECkALIST PROGRAM
-
130 AFFORDABLE HOUSING
-
131 COUNTY STORM WATER PROGRAM
-
202 ASSESSMENT DISTRICT*73
-
301 CAPITAL IMPROVEMENT FUND
1,000.00
302 INFRASTRUCTURE REPLACEMENT FUND
-
405 FACIL171ES MAINTENANCE
501 WATTk UTILITY Ft -ND
21383,68
502 WASTEWATERFUND
4,37434
503 GOLF COURSE FUND
-
505 SOLID WASTE FUND
-
601 EQUIPMENT REPLACEMENT
-
907 LIAOILITY INSURANCE
20.04
603 WORKERS COMP_ RESERVEIINSURANCE
4060
701 RETIRED EMP. INSURANCE
-
702 EXPENDABLE TRUST FUND - DEVELOPER FEES
32,217.63
703 EXPENDABLE TRUST FUND - OTHER
1,500.00
704 CULTURAL DEVELOPMENT
12.08
7D8 OUTSIDE SERVICES TRUST
9,598.50
TOTAL, WARRANTS
4405,094, 07
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
Inlonnafon on actual expenditures is avallable in the Dheclar of Finance's ofTrca in the
City or Et Segundo.
I cerlify as to Me accuracy of the Demands and the availabllity of fund for payment thereof.
Par Approval: Regular checks held for City council authorization to release.
CODES
VOID CHECKS DUE TO ALIGNMENT:
NIA
R = Compiler generaled checks for all non•emergencyluMemy payments formatenals- supplies and
sor icon €) supporl of City Operations
VOID CHECKS DUE TO INCORRECT CHECK DATE
For Ratification:
A- Payroll and Employee Benefit checks
VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR:
AP - U = Computer 09nerJt0d Fady R¢leaSO di5buraem¢n15 andlor adjustments approved by the City
Manager. Such as: payments far uldity services, petty cash and emptayee travel expense
NOTES
relmbursemenls, various felunds, contract employee services canslstenl min current contractual
agreements, instances where prompt payment discounl5 can tIa obtained or late payment penahres
can be avoided or when a situation arises that the City Manager approves.
H s Handwritten Early Re�dibalsal or adjustmentsappoved by the City Manager.C141EF
FINANCIAL OFFICER �... CITY
MANAGER
DATE: r y „x _ DATE:
REGISTER 0 21a
Page 31 of 219
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
05/30/22 THROUGH 06/05/22
Date _
6/1/2022
6/1/2022
611 /2022
6/1/2022
6/1/2022
6/1/2022
6/1/2022
6/1/2022
Payee
Unum 211.30
Cal Pers
Cal Pers
Cal Pers
61,677.57
52, 781.38
Description
Long Term Care Premium - November
EFT Retirement Safety Police Classic - 1 st Tier 28
EFT Retirement Safety Fire- Classic 30168
42,522.15 EFT Retirement Misc - PEPRA New 26013
Cal Pers 27,884.64
EFT Retirement Misc - Classic 27
Cal Pers 26,631,46
EFT Retirement Safety-Police-PEPRA New 25021
Cal Pers 13,622.37
EFT Retirement Safety-Fire-PEPRA New 25020
Cal Pers 5,848.93
EFT Retirement Sfty Police Classic-2nd Tier 30169
05/23/22-05/29122 Workers Comp Activity
05/23/22-05/29/22 Liability Trust - Claims
05123/22-05/29/22 Retiree Health Insurance
DATE OF RATIFICATION: 06/06/22
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by
A puty City Treasurer It
Chief FjpaqpaI Of9cer
City Manager
38,337.82 SCRMA checks issued, less Swiss Re check reimbursement
256.58 Claim checks issued/(voided)
- Health Reimbursment checks issued
269,774.20
44
I z
Date
Date
—?,J—Z Z
Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
269,774.20
PACity TreasurerlWire TransferslWire Transfers 07-01-21 to 6-30-22 6/6/2022 111
Page 32 of 219
CITY OF EL SEGUNDO
WARRANTS TOTALS BY DEPARTMENT
AS OF 06/21/22
REGISTER # 23a
DEPT#
NAME TOTAL
GENERAL FUND DEPARTMENTAL EXPENDITURES
GENERAL GOVERNMENT
1101
City Council
3,498,25
1201
City Treasurer
280.00
1300
City Clerk
1,776.55
2101
City Manager
29,948.69
2102
Communications
6,830,00
2103
El Segundo Media
2,551.38
2201
City Attorney
2401
Economic Development
2,187.40
2402
Planning
174.21
2500
Administrative Services
81,289.54
2601
Government Buildings
27,008.66
2700
Community Outreach/Planning
2900
Nondepartmental
29,134.58
6100
Library
4,477.91
189,157.17
PUBLIC SAFETY
3100 Police 43,476.16
3200 Fire 13,934.56
2403 Building Safety 2,206.69
2404 Ping/Bldg Sfty Administration 458.00
60,075.41
PUBLIC WORKS
4101
Engineering
0,10
4200
Streets/Park Maintenance
2,946.41
4300
Wastewater
(1593)
4601
Equipment Maintenance
5,790,97
4801
Administration
924.24
9,645.79
COMMUNITY DEVELOPMENT
5100,5200
Recreation & Parks
20,511.80
5400
Centennial
20, 511.80
EXPENDITURES
CAPITAL IMPROVEMENT
1,000.00
ALL OTHER ACCOUNTS
124,703.90
TOTAL WARRANTS
405,094.07
CITY OF EL SEGUNDO
WARRANTS TOTALS BY FUND
3041062 - 3041079 PATE OF APPROVAL: AS OF Oar2112
0- 0
001 GENERAL FUND 53,959.80
104 TRAFFIC SAFETY FUND -
106 STATE GAS TAX FUND
106 ASSOCIATED RECREATION ACTIVITIES FUND
ins ASSET FORFEITURE FUND
110 MF.AURE`R"
III COMM. DEVEL RLOCK GRANT -
112 PROP"A'TRANSPORTATION
114 PROP-C'TRANSPORTATON
its AIR QUALITY INVESTMENT PROGRAM -
116 NOME SOUND INSTALLATION FUND
117 HYPEWON MITIGATlCJ FUND
119 TCA ARTICLE 3- SB 671 BIKEWAY FUND -
119 MTA GRANT
120 C.O.P.S. FUND _
121 FEMA
122 LAW A FUND
123 PSAF PROPERTY TAX PUBLIC SAFETY
124 FEDERAL GRANTS -
125 STATE GRANT -
126 MP CUPA PROCRAM OVERSIGHT SURCHARGE -
127 MEALRE"M"
128 Sa-1
129 CERTIFIED ACCESS SPECIALIST PROGRAM
130 AFFORDABLE HOUSING -
131 COUNTY STORM WATER PROGRAM -
202 ASSESSMENT DISTRICT pia
301 CAPITAL IMPROVEMENT FUND -
302 INFRASTRUCTURE REPLACEMENT FUND -
405 FACILITIES MAMTENANCE
Sol WATER UTILITY FUND 2.0a4 4D
502 WASTEWATER FUND 3.023.77
503 GOLF COURSE FUND -
505 SOLID WASTE FUND -
601 EQUIPMENT REPLACEMENT
602 LtAGILITY INSURANCE 892.0E
603 WORKERS COMP. RESERVElINSURANCE
701 RETIRED EMP, ENSURANCE
702 EXPENDABLE TRUST FUND -DEVELOPER FEES -
T03 EXPENDABLE TRUST FUND -OTHER
704 CULTURAL DEVELOPMENT
708 OUTSIDE SERVICES TRUST
TOTAL WARRANTS
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
Infonnalion on actual eapendilures is available in the Direclor of Finance's othpe in the
City of El Segundo.
I Cedify, as to the rm"racy of the Demands and the availability o1 food for payment thereof.
For Approval: Regular checks held for City council aulhori4rdion to release.
CODES: VD€D CHECKS DUE TO ALIGNMENT:
WA
R = Computer generated checks for all non-amergencylurgency payments for materials, suptnies and
servicos 0 support of City Operalions
For RaIlTicalipn: VOID CHECKS DUE TO INCORRECT CHECK DATE;
A= Payroll and Employee Benefit checks VOID CHECKS DUE To COMPUTER SOFTWARE ERROR:
AP - U = Computer generated Early Release disbursements and/or adjustments approved by the City
Manager. Such as: payments for utility services. petty cash and employee travel expense NOTES
reimbursements, various refunds, contract employee services consIslenl with current contractual
agreements, instances where prompt payment discounts can W oblained or 1910 payment penaales
can be avoided or when a slluallop arises that the City Manager approves.
H = Handwritten Early ReI se gtSbuls ants a adjustments approved by the Ckly Manager.
CHIEF FINANCIAL OFFICER CITY MANAGER ��J'''% DATE: DATE: �� .• Z ( —U Ls
REGISTER p 23b
Page 34 of 219
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
06/06/22 THROUGH 06112/22
Date
Page
.Description
6/10/2022
Cal Pers
568,755.77
EFT Health Insurance Payment ---
6/10/2022
ExpertPay
1,675.84
EFT Child support payment
6/10/2022
West Basin
2,144,151,43
H2O payment
6/10/2022
Mission Square
65,712,96
457 payment Vantagepoint
6/10/2022
Mission Square
300.00
IRA payment Vantagepoint
05/30/22-06/05/22
Workers Comp Activity
36,475,56
SCRMA checks issued, less Swiss Re check reimbursement
05130/22-06/05/22
Liability Trust - Claims
10,781,80
Claim checks issued/(voided)
05/30122-06/05122
Retiree Health Insurance
3,861.44
Health Reimbursment checks issued
2,831,714.80
DATE OF RATIFICATION: 06/13/22
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by,
puty CityTreasurer 11
Chief F' ncial Officer
City Manager
1131�C 22
Date
Date
� -2,i -2,2,
Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
2,831,714.80
PACity TreasurerlWire TransferslWire 'transfers 07-01-21 to 6-30-22 6/131202� a /1 35 of 219
CITY OF EL SEGUNDO
WARRANTS TOTALS BY DEPARTMENT
AS OF 06/21/22
REGISTER # 23b
DEPT#
NAME TOTAL
GENERAL FUND DEPARTMENTAL EXPENDITURES
GENERAL GOVERNMENT
1101
City Council
1201
City Treasurer
1300
City Clerk
2101
City Manager
2102
Communications
79.22
2103
El Segundo Media
2201
City Attorney
2401
Economic Development
2402
Planning
2500
Administrative Services
6,036.19
2601
Government Buildings
295
2700
Community Outreach/Planning
2900
Nondepartmental
590.65
6100
Library
149.98
6,858.99
PUBLIC SAFETY
3100
Police
1,178.19
3200
Fire
145.15
2403
Building Safety
2404
Ping/Bldg Sfty Administration
1,323.34
PUBLIC WORKS
4101
Engineering
4200
Streets/Park Maintenance
32,591,28
4300
Wastewater
19.98
4601
Equipment Maintenance
4801
Administration
32, 611.26
COMMUNITY DEVELOPMENT
5100,5200
Recreation & Parks
5400
Centennial
OM
EXPENDITURES
CAPITAL IMPROVEMENT
ALL OTHER ACCOUNTS
18,966.38
TOTAL WARRANTS
59,759.97
CITY OF EL SEGUNDO
WARRANTS TOTALS BY FUND
30410BO - 3D41158
DATE OF APPROVALAS OF 01705/22
snozssa - soaz5es
001 GENERAL FUND 317,299.24
104 TRAFFIC SAFETY FUND
106 STATE GAS TAX FUND -
108 ASSOCIATED RECREATION ACTIVITEES FUND -
109 ASSET FORFEITURE FUND 236.30
110 MEAURE"R" -
Ill CCMM. REVEL. BLOCK GRANT -
112 PROP"A"TRANSPORTATION
114 PROP"C"TRANSPORTAHON -
115 AIR DUALITY INVESTMENT PROGRAM -
116 HOME SOUND INSTALLATION FUND -
117 HYPERION MITIGATION FUND -
118 TDAARTICLE 3- SB 821 BIKEWAY FUND -
119 NITA GRANT -
120 C,O.P,$ FUND -
121 FEMA
122 L.A W.A FUND -
123 PSAF PROPERTY TAX PUBLIC SAFETY -
724 FEDERAL GRANTS -
125 STATE GRANT
126 NP CUPA PROGRAM OVERSIGHT SURCHARGE
127 MEAURE"M- -
128 SS-1
129 CERTIFIED ACCESS SPECEALIST PROGRAM -
130 AFFORDABLE HOUSING -
131 COUNTY STORM WATER PROGRAM -
202 ASSESSMENT DISTRICT N73 -
301 CAPITAL IMPROVEMENT FUND -
302 INFRASTRUCTURE REPLACEMENT FUND -
4G5 FACILITIES MAENTENANCE -
Sol WATER UTILITY FUND 329.22
502 WASTEWATER FUND 339,20
503 GOLFCOURSEFUND -
605 SOLID WASTE FUND -
601 EQUIPMENT REPLACEMENT -
602 LIABILk7Y INSURANCE -
603 WORKERSCOMP. RESERVEIINSURANCE -
701 RETIRED EMP. INSURANCE -
702 EXPENOABLE TRUST FUND - DEVELOPER FEES -
703 EXPENDABLE TRUST FUND - OTHER 7,855.00
704 CULTURAL DEVELOPMENT -
708 OUTSIDE SERVICES TRUST 35,227.0
TOTAL WARRANTS
S 381,277.02
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
Information on actual expendllures A available in the Director of Finance's office in the
Cily of El 5egundo-
s
I certify as to the accuracy of the Demands and the availability of fund for payment thereof,
For Approval: Regular checks held for City CounC.l authori0llim to release.
CODES;
VOID CHECKS DUE TO ALIGNMENT:
WA
R = Cnmpuler generated Checks for all non-emergency/urgency paymerxs for matarials, supplies am
services in support of City Operations
VOID CHECKS DUE TO INCORRECT CHECK DATE:
Fes Ratification,
A = Payioil and Employee Benefil eheeks
VOID CHECKS DUE TO CDMPUTER SOFTWARE ERROR:
AP - U = Computer genefated Early Release disbursements andlor adjustments approved by the Csly
Manager, Such as: poynlenes for ulllily ServieOs, pelly Cash and employee travel expense
NOTES
reimbursements, various refunds, conlract employee services consistent with cunrenl contractual
agreements, inslances where prompt payment discounts can be obtained or late payment penalties
Can be avoided orwhe0 a situation arises that The City Manager approves_
H = Handwdltei l Early Rele se disbars enls a ar adjustments approved by the City Manager,
CHIEF FINANCIAL OFFICER CITY MANAGE
DATE: DATE:
.— 2 1 -� �2-
t
., w M✓'�
REGISTER P 26a
Page 37 of 219
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
06113/22 THROUGH 06/19/22
Date _
6/13/2022�
6/13/2022
6/13/2022
06/06/22-06/12/22
06/06/22-06/12/22
06/06/22-06/12/22
06/06122-06/12/22
Payee --------- -_ _ _ Description
IRS 327,965.08 Federal941 Deposit _
Employment Development
Employment Development
Workers Comp Activity
Liability Trust - Claims
Retiree Health Insurance
Flexible Spending Account
DATE OF RATIFICATION: 06120/22
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by:
D96uty City Treasurer it
Chief Financial FNficer
City Manager
5,345.57 State SDI payment
59,130.61 State PIT Withholding
78,273.51 SCRMA checks issued, less Swiss Re check reimbursement
3,640.00 Claim checks issued/(voided)
- Health Reimbursment checks issued
25.00 Employee Health and DCA card charges
474,369.77
F:,7.
Date
Date
6 '2f - 2,Z
Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
474,369.77
P:1City TreasurerlWire TransferslWire Transfers 07-01-21 to 6-30-22 6/20/2022 1/1
Page 38 of 219
CITY OF EL SEGUNDO
WARRANTS TOTALS BY DEPARTMENT
AS OF 07105/22
REGISTER # 24a
DEPT#
NAME TOTAL
GENERAL FUND DEPARTMENTAL EXPENDITURES
GENERAL GOVERNMENT
1101
City Council
1201
City Treasurer
1300
City Clerk
2101
City Manager
2102
Communications
2103
El Segundo Media
2,514.26
2201
City Attorney
16,519.31
2401
Economic Development
2402
Planning
238.75
2500
Administrative Services
52,908.06
2601
Government Buildings
27,087,79
2700
Community Outreach/Planning
1,320.00
2900
Nondepartmental
6,78217
6100
Library
947.77
108,318,11
PUBLIC SAFETY
3100 Police 21,251.70
3200 Fire 6,000.00
2403 Building Safety 26,549.00
2404 PIng1Bldg Sfty Administration 282.18
54,082.88
PUBLIC WORKS
4101
Engineering
4200
Streets/Park Maintenance
24,218.78
4300
Wastewater
4601
Equipment Maintenance
9,374.57
4801
Administration
104.37
33,697.72
COMMUNITY [DEVELOPMENT
5100,5200
Recreation & Parks
6,753.60
5400
Centennial
6,753.60
EXPENDITURES
CAPITAL IMPROVEMENT
ALL OTHER ACCOUNTS
158,424.71
TOTAL WARRANTS
361,277,02
N
O
co
N
0)
(6
d
CITY OF EL SEGUNDO
WARRANTS TOTALS BY FUND
3041159 - 3041272
DATE OF APPROVAL: AS OF P710SI22
9002560 - 0
001 GENERALFVND
423.590, 13
104 TRAFFIC SAFETY ruND
-
106 STATE GAS TAX FUND
3,002.13
10 ASSOCIATED RECREATION ACTIVITIES FUND
-
log ASSET FORFEITURE FUND
36,719.63
110 MEAURE"R"
III COMM. DEVEL. BLOCK GRANT
-
112 PROP'A"TRANSPORTATION
-
114 PROP T7 TRANSPORTATION
116.204.04
115 AIR QUALITY INVESTMENT PROGRAM
-
116 HOME SOUND INSTALLATION FUND
-
117 HYPERION MITIGATION FUND
67.94
11e TOA ARTECLE 3- SB e2115lKEWAY FUND
-
119 NITA GRANT
-
120 C. O. P-S. FUND
-
121 FEMA
122 LA.W.A. FUND
-
123 PSAF PROPERTY TAX PUBLIC SAFETY
-
124 FEDERAL GRANTS
-
125 STATE GRANT
5.30
126 AM CUPA PROGRAM OVERSIGHT SURCHARGE
754.Ot
127 MEAURE'W
47,356.45
128 SB-1
-
129 CERTIFIED ACCESS SPECIALIST PROGRAM
-
130 AFFORDABLE HOUSING
-
13t COUNTY STORM WATER PROGRAM
17.474.00
202 ASSESSMENT DISTRICT 473
-
301 CAPITAL IMPROVEMENT FUND
40.645.75
302 INFRASTRUCTURE REPLACEMENT FUND
-
405 FACILITIES MAINTENANCE
-
Sol WATER UTIUTY FUND
33.474.41
502 WASTEWATER FUND
27,153.79
503 GOLF COURSE FUND
-
505 SOLID WASTE FUND
-
S07 EQUIPMENT REPLACEMENT
-
602 LIAStLITY INSURANCE
210.08
603 WORKERS COMP. RESERVEIINSURANCE
435.22
701 RETIRED EMP. INSURANCE
702 EXPENDABLE TRUST FUND -DEVELOPER FEES
9104a
703 EXPENDABLE TRt1ST FUND -OTHER
8,000.00
704 CULTURAL DEVELOPMENT
275.24
704 OUTSIDE SERVICES TRUST
107,057.we7
TOTAL WARRANTS
5 864,t 3742
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
Information on actual expenditures is available in the Director of Finance's office in the
City of EI Segundo.
I certgy as to the accaracy of the Demands and the avaiiaNlily of fund for payment thereof.
For Approval: Regular checks held for Cily council authorization to release.
CODES:
VOID CHECKS DUE TO ALIGNMENT:
NIA
R = Computer generated checks for all non-emergencylurgency payments for materials, supplies
and
services m support of City Operations
VOID CHECKS DUE TO INCORRECT CHECK DATE:
For Ratification:
A= PaywE and Employee Benafit checks
VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR:
AP - U = Computer generated Early Release disbutaements andlor adjustment$ eppioved by the City
Manager. Such as: payments for utility services, petty cash and employee travel expense
NOTES
reimbursements, various refunds, contract employee services consistent with current contractual
agreements, instances where prompt payment dlliCounts can be Obtained Or[81e payment penalties
can be avoided Or when a sllvation arises [hat the City Manager approves.
H = Handwritten Early RelaaSa d.sbur ants &or adjustments approved by the City Manager.
_ /
CHIEF FINANCIAL OFFICER CITY
MANAGER
DATE: DATE:
-2
6- 15
REGISTER # 24b
Page 40 of 219
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
06/20/22 THROUGH 06/26/22
Date
Pa ee
Description
6/22/2022
Cal Pers
61,664.51
--- 8
EFT Retirement Safety Police Classic - 1st Tier 2 -
6/22/2022
Cal Pers
52,745.87
EFT Retirement Safety Fire- Classic 30168
6/22/2022
Cal Pers
46,120.80
EFT Retirement Misc - PEPRA New 26013
6/22/2022
Cal Pers
37,432.89
EFT Retirement Misc - Classic 27
6/22/2022
Cal Pers
27,880.91
EFT Retirement Safety- Police-P EPRA New 25021
6/22/2022
Cal Pers
13,622,37
EFT Retirement Safety-Fire-PEPRA New 25020
6/22/2022
Cal Pers
5,888.82
EFT Retirement Sfty Police Classic-2nd Tier 30169
6/23/2022
Unum
211.30
Long Term Care Premium
6/23/2022
US Bank
8,054,740.53
Pension Obligation Bond Interest Payment
6/24/2022
Mission Square
65,494.63
457 payment Vantagepoint
6/24/2022
Mission Square
300.00
IRA payment Vantagepoint
6/24/2022
ExpertPay
1,675.84
EFT Child support payment
06113/22-06/19/22
Workers Camp Activity
47,534.86
SCRMA checks issued, less Swiss Re check reimbursement
06/13/22-06/19/22
Liability Trust - Claims
3,909.30
Claim checks issued/(voided)
06/13/22-06/19122
Retiree Health Insurance
-
Health Reimbursment checks issued
8,419,222.63
DATE OF RATIFICATION: 06/27122
TOTAL_ PAYMENTS BY WIRE:
J as to the accuracy of the wire transfers by:
City Treasure 4l Date
Fin*cial Officer
City Manager
r
Date
6-28 - 2Z
Date
Information on actual expenditures is available in the City Treasurer's Office of the City of EI Segundo.
8,419,222.63
PACity TreasurerMire Transfers%Wire Transfers 07-01-21 to 6-30-22 6/27/2022 1 /1
Page 41 of 219
CITY OF EL SEGUNDO
WARRANTS TOTALS BY DEPARTMENT
AS OF 07/05/22
REGISTER # 24b
DEPT#
NAME TOTAL
GENERAL FUND DEPARTMENTAL EXPENDITURES
GENERAL GOVERNMENT
1101
City Council
453.66
1201
City Treasurer
53.27
1300
City Clerk
680.32
2101
City Manager
299.51
2102
Communications
149.24
2103
El Segundo Media
2201
City Attorney
2401
Economic Development
13,531.54
2402
Planning
674.22
2500
Administrative Services
160,974,73
2601
Government Buildings
33,912.15
2700
Community Outreach/Planning
2900
Nondepartmental
24,093.92
6100
Library
20,634.77
255,457.33
PUBLIC SAFETY
3100
Police
14,662.69
3200
Fire
25,088.97
2403
Building Safety
(27 30)
2404
Ping/Bldg Sfty Administration
254.14
39,978.50
PUBLIC WORKS
4101
Engineering
3,513.73
4200
Streets/Park Maintenance
38,113,97
4300
Wastewater
825.38
4601
Equipment Maintenance
1,367.14
4801
Administration
93.66
43, 913.88
COMMUNITY SERVICES
5100,5200
Recreation & Parks
5,258.71
5400
Centennial
5,258.71
EXPENDITURES
CAPITAL IMPROVEMENT
40,645.75
ALL OTHER ACCOUNTS
478,883.25
TOTAL WARRANTS
864,137.42
N
O
N
N
0)
(6
d
CITY OF EL SEGUNDO
WARRANTS TOTALS BY PUND
3041273 - 3041386
DATE OF APPROVAL: AS OF 07119122 RFOISTER 0 26g
9002561 - 0°-
-
001 GENERAL FUND 4€4,290.50
003 EXPENDABLE TRUST FUND - OTHER 4,054.DU
104 TRAFFIC SAFETY FUND
106 STATE GAS TAx FUND 2,281.38
108 ASSOCIATED RECREATION ACTIViTEES FUND -
ldg ASSET FORFEITURE FUND
110 MEAVRE"Fr
Ill COMM. REVEL. BLOCK GRANT 21.850.00
112 PROP "A• TRANSPORTATION 2,795.51
114 PROP"C" TRANSPORTATION
115 AIR OUALiTY INVESTMENT PROGRAM -
116 HOME SOUND INSTALLATION FUND -
117 HYPERION M€TICATION FUND -
Ila TDA ARTICLE 3-58421 BIKEWAY FUND -
119 MTA GRANT -
120 C.O,P.S. FUND -
121 FFMA
122 L.AW.A FUND
123 PSAF PROPERTY TAX PUBLIC SAFETY
IN FEDERAL GRANTS -
125 STATE GRANT 7.10
120 AIR CUPA PROGRAM OVERSIGHT SURCHARGE 222.77
127 MEAURE "M'
126 S8.1
129 CERTIFIED ACCESS SPEGALIST PROGRAM -
130 AFFORDABLE HOUSING -
131 COUNTY STORM WATER PROGRAM -
202 ASSESSMENT DISTRICT173 -
301 CAPITAL EMPROVEMENT FUND 64,172.14
302 INFRASTRUCTURE REPLACEMENT FUND -
405 FACILITIES MAINTENANCE -
Sol WATER UTILITY FUND 73,842.05
502 WASTEWATER FUND 2,643.19
503 GOLF COURSE FUND -
605 SOLEDWASTE FUND -
601 EQUIPMENT REPLACEMENT -
602 LtASCMY INSURANCE, 22948
603 WORKERS COMP. RESERVE!€NSURANCE 248.88
701 RFTIREDEMP, INSURANCE -
702 EXPENDABLE TRUST FUND. DEVELOPER FEES 8.000.00
704 CULTURAL DEVELOPMENT 126,19
708 OUTSIDE SERVICES TRUST 283,353.57
TOTAL WARRANTS S
878 124.7E /
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
InfOuMA000 On actual expenditures Is available in the Director of Finance's office in the
City of El Segundo.
I Certify a$ t0 the accuracy of the Demands and the avadab iRy of fund for payment tnomor.
Fop Approval: Regular checks held for City Council aulhmizalion t0 release.
CODES:
VOID CHECKS DUE TO ALIGNMENT:
NfA
R = Computer generated checks for all non-erneigencyluf9sniq payments for materials, supphes and
services in Support of City Operations
VOkD CHECKS QUE 70 INCORRECT CHECK bATE:
Far RaliBcaliOn:
A = Payroll and Employee Benefit checks
VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR:
AP - U = Computer generated Early Release disbursements andlor ad}ustmenis approved by the City
Manager. Such as: payments for utility services, pelly Cash and employee travel expense
NOTES
fatmbuMOments, various refunds, contract employee services consislanl with eurmnt cnneuldual
agreements, instances where Pfonlpt payment discounis can be obtained or tale payment penah€es
can be avoided or when a Sluaelon adses that the City MRnagerapproveS.
H = Handwritten Early ReI a disburse IS and! adjustments approved by the City Manager.
CHIEF FINANCIAL OFFICER CITY MANAGER
DATE: DATE:
7-6-2-2-
m
Page 43 of 219
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
06/27/22 THROUGH 07103/22
Date ..—
Payee
Description
6/27/2022
IRS
283,281,17
-
Federal941 Deposit
6/27/2022
Employment Development
6,177.38
State SDI payment
6/27/2022
Employment Development
63,200,72
State PIT Withholding
6/27/2022
Cal Pers
65,647.30
EFT Retirement Safety Police Classic -1 st Tier 28
6/27/2022
Cal Pers
52,781.38
EFT Retirement Safety Fire- Classic 30168
6/27/2022
Cal Pers
46,831.06
EFT Retirement Misc - PEPRA New 26013
6/27/2022
Cal Pers
36,838.31
EFT Retirement Misc - Classic 27
6/27/2022
Cal Pers
30,038.17
EFT Retirement Safety-Police-PEPRA New 25021
6/27/2022
Cal Pers
13,622,37
EFT Retirement Safety-Fire-PEPRA New 25020
6/27/2022
Cal Pers
6,379,96
EFT Retirement Sfty Police Classic-2nd Tier 30169
06/20/22-06/26/22
Workers Comp Activity
35,565.53
SCRMA checks issued, less Swiss Re check reimbursement
06120/22-06/26/22
Liability Trust - Claims
-
Claim checks issued/(voided)
06/20/22-06/26/22
Retiree Health Insurance
-
Health Reimbursment checks issued
DATE OF RATIFICATION: 07/05/22
TOTAL PAYMENTS BY WIRE:
C Vified as to the accuracy of the wire transfers by:
eputy City Treasurer 11
Chief Finan al Officer
City Manager
640, 363.35
0�b
Date '
Date
-7 — b " Z2—
Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
640,363.35
P:1Gity TreasurerlWire Transfers\Wire Transfers 07-01-21 to 6-30-22 7/5/2022 1/1
Page 44 of 219
DEPT#
1101
1201
1300
2101
2102
2103
2201
2401
2402
2500
2601
2700
2900
6100
3100
3200
2403
2404
4101
4200
4300
4601
4801
CITY OF EL SEGUNDO
WARRANTS TOTALS BY DEPARTMENT
AS OF 07/19/22
REGISTER # 25a
NAME TOTAL
GENERAL FUND DEPARTMENTAL EXPENDITURES
GENERAL GOVERNMENT
City Council
32.95
City Treasurer
City Cleric
City Manager
13,091.77
Communications
2,68T40
El Segundo Media
1,029.05
City Attorney
21,906.35
Economic Development
53.91
Planning
Administrative Services
86,003,33
Government Buildings
1,229.83
Community Outreach/Planning
3,223,00
Nondepartmental
47,061.58
Library
3, 33& 53
PUBLIC SAFETY
Police
Fire
Building Safety
Ping/Bldg Sfty Administration
PUBLIC WORKS
Engineering
Streets/Park Maintenance
Wastewater
Equipment Maintenance
Administration
COMMUNITY SERVICES
5100,5200 Recreation & Parks
5400 Centennial
EXPENDITURES
CAPITAL IMPROVEMENT
ALL OTHER ACCOUNTS
TOTAL WARRANTS
179,657.70
53,635,35
12,922.20
38, 801.16
36.27
105, 394,98
8,575.62
3,699.85
235.48
332.61
12,843.56
30,982.03
30, 982,03
64,172,14
485, 074.35
878,124.76
N
O
LO
N
c6
d
{.,rVoy City Council Agenda Statement
ELSEGUNDO Meeting Date: August 16, 2022
Agenda Heading: Consent
Item Number: B.6
TITLE:
Notice of Completion of Police Department Women's Bathroom Remodel Project
RECOMMENDATION:
1. Accept the Police Department Women's Bathroom Remodel Project No. PW 22-
02 by Corral Construction & Development, Inc. as complete.
2. Authorize the City Clerk to file a Notice of Completion with the County Recorder's
Office.
3. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
Included in Adoated FY 2021/22 Budaet
Project Cost
Description
Expenditures
Construction Contract Amount
$144,044.00
Change Orders
$11,963.24
Advertising Cost
$1,144.00
Total Project Cost
$157,151.24
Unspent funds returning to source
$92,848.76
Amount Budgeted: $250,000
Additional Appropriation: None
Account Number(s): 109-400-3109-8708 (Asset Forfeiture Fund)
BACKGROUND:
Page 46 of 219
Police Department Women's Bathroom Remodel Project
August 16, 2022
Page 2 of 2
On December 7, 2021, City Council awarded a public works contract to Corral
Construction & Development, Inc. (the "Contractor") in the amount of $144,044 with a
$21,956 contingency amount to demolish and renovate the existing Police Department
women's bathroom facility at 348 Main Street (the "Project").
DISCUSSION:
The Contractor commenced the Project on May 7, 2022 and completed it on June 7,
2022. City staff inspected the Project work and determined the Project was satisfactorily
completed in accordance with the approved plans and specifications. Additional,
necessary plumbing upgrades, painting work, and minor floor plan modifications to the
locker room were facilitated through change orders totalling $11,963.24. The Project
was completed under budget, including the change order costs.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 1: Enhance Customer Service, Engagement, and Communication; Embrace
Diversity, Equity, and Inclusion
Objective 1A: El Segundo provides unparalleled service to internal and external
customers.
Goal 4: Develop and Maintain Quality Infrastructure and Technology
Objective 4A: El Segundo's physical infrastructure supports an appealing, safe and
effective community.
PREPARED BY:
Arianne Bola, Sr. Engineer Associate
REVIEWED BY:
Elias Sassoon, Public Works Director
APPROVED BY:
Darrell George, City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. Vicinity Map
2. Location Map
3. Notice of Completion
Page 47 of 219
ELSEGUNDO PW 22-02 Police Department Women's Bathroom Remodel
Project Vicinity Map
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6,018.7 1 1 0 3,009.33 6,018.7 Feet DISCLAIMER: The information shown on this map was compiled from different GIS
sources. The land base and facility information on this map is for display purposes only
and should not be relied upon without independent verification as to its accuracy. The City
of El Segundo will not be held responsible for any claims, losses or damages resulting
WGS_1984_Web—Mercator _Auxiliary_Sphere from the use of this map.
Page 48 of 219
ELSEGUNDO PW 22-02 Police Department Women's Bathroom Remodel
Project Location Map
--Ay Hall
Cb
Police
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376.2 0 188.08 376.2 Feet DISCLAIMER: The information shown on this map was compiled from different GIS
sources. The land base and facility information on this map is for display purposes only
and should not be relied upon without independent verification as to its accuracy. The City
of El Segundo will not be held responsible for any claims, losses or damages resulting
WGS_1984_Web—Mercator _Auxiliary_Sphere from the use of this map.
Recording Requested by
and When Recorded Mail To:
City Clerk, City Hall
350 Main Street
El Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name: Police Department Women's Bathroom Remodel Project
Project No.: PW 22-02 Contract No. 6245
Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that:
1. The undersigned is an officer of the owner of the interest stated below in the property
hereinafter described.
2. The full name of the owner is: City of El Segundo
3. The full address of the owner is: City Hall, 350 Main Street, El Segundo, CA, 90245
4. The nature of the interest of the owner is: Public Facilities
5. A work of improvement on the property hereinafter described was field reviewed by the
City Engineer on June 7, 2022. The work done was: bathroom remodel
6. On August 16, 2022, City Council of the City of El Segundo accepted the work of this
contract as being complete and directed the recording of this Notice of Completion in the
Office of the County Recorder.
7. The name of the Contractor for such work of improvement was: Corral Construction &
Development, Inc.
8. The property on which said work of improvement was completed is in the City of El
Segundo, County of Los Angeles, State of California, and is described as follows: Police
Department Women's Bathroom Remodel Project
9. The street address of said property is: 348 Main Street, El Segundo, CA, 90245
Dated:
Elias Sassoon
Public Works Director
VERIFICATION
I, the undersigned, say: I am the Director of Public Works/City Engineer of the City El Segundo, the
declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the
contents thereof; the same is true of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on , 2022 at El Segundo, California. 90245
Elias Sassoon
Public Works Director
Page 50 of 219
{.,rVoy City Council Agenda Statement
ELSEGUNDO Meeting Date: August 16, 2022
Agenda Heading: Consent
Item Number: B.7
TITLE:
Police Department Rooftop Chiller Unit Replacement Project Agreement
RECOMMENDATION:
1. Authorize the City Manager to execute a standard public works contract with
Pardess Air, Inc. in the amount of $222,000.00 for the Police Department rooftop
chiller unit replacement project, Project No. PW 22-09 with an additional
$33,000.00 contingency fund for potential unforeseen conditions and associated
work.
2. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
Included in Adopted FY 2022/23 Budget
Amount Budgeted: $350,000.00
Additional Appropriation: None
Account Number(s): 301-400-8201-8400 (City Wide HVAC)
BACKGROUND:
The City's Police Department facility was built in 1978 and is heated and cooled through
a central system. Chilled water from the central cooling system is supplied by an air-
cooled chiller. On January 18, 2022, the existing 30 ton chiller unit failed beyond repair.
Staff identified a temporary solution via rental of a temporary chiller to supply chilled
water for the central cooling system. For the long term, the City Council approved the
engineering plans and specifications, prepared by engineering firm JCCA, for the new
30 ton chiller unit installation work. The Council approved these plans and specification
and associated bidding on June 7, 2022.
DISCUSSION:
Page 51 of 219
Police Department Rooftop Chiller Unit Replacement Project
August 16, 2022
Page 2 of 3
City staff advertised the project, and the City Clerk received and opened the following
five bids on July 12, 2022:
1. Pardess Air, Inc. (Los Angeles, CA)
$222,000.00
2. AC Pros, Inc. (Tarzana, CA)
$225,600.00
3. ACCO Engineered Systems (El
Segundo, CA)
$246,500.00
4. FM Thomas Air Conditioning, Inc.
(Brea, CA)
$258,496.00
5. Armond Baghramian (Glendale, CA)
$338,000.00
Staff checked the references of the apparent low bidder, Pardess Air, Inc. and found
their contractor license in good standing and the performance of their work to be
satisfactory. Pardess Air, Inc. has successfully completed similar projects for other
public agencies.
With the Council's authorization, construction is anticipated to commence in October
2022 and be substantially completed in November 2022.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 1: Enhance Customer Service, Engagement, and Communication; Embrace
Diversity, Equity, and Inclusion
Objective 1A: El Segundo provides unparalleled service to internal and external
customers.
Goal 4: Develop and Maintain Quality Infrastructure and Technology
Objective 4A: El Segundo's physical infrastructure supports an appealing, safe and
effective community.
PREPARED BY:
Arianne Bola, Sr. Engineer Associate
REVIEWED BY:
Elias Sassoon, Public Works Director
APPROVED BY:
Darrell George, City Manager
ATTACHED SUPPORTING DOCUMENTS:
Page 52 of 219
Police Department Rooftop Chiller Unit Replacement Project
August 16, 2022
Page 3 of 3
Vicinity Map
Location Map
Page 53 of 219
ESEGUNDO PW 22-09 Police Department Rooftop Chiller Unit
Replacement Project Vicinity Map
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6,018.7 0 3,009.33 6,018.7 Feet DISCLAIMER: The information shown on this map was compiled from different GIS
sources. The land base and facility information on this map is for display purposes only
and should not be relied upon without independent verification as to its accuracy. The City
of El Segundo will not be held responsible for any claims, losses or damages resulting
WGS_1984_Web—Mercator _Auxiliary _Sphere from the use of this map.
ELSEGUNDO PW 22-09 Police Department Rooftop Chiller Unit
Replacement Project Location Map
rt Hall
Cb
Police
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376.2 0 188.08 376.2 Feet DISCLAIMER: The information shown on this map was compiled from different GIS
sources. The land base and facility information on this map is for display purposes only
and should not be relied upon without independent verification as to its accuracy. The City
of El Segundo will not be held responsible for any claims, losses or damages resulting
WGS_1984_Web—Mercator _Auxiliary_Sphere from the use of this map.
{.,rVoy City Council Agenda Statement
ELSEGUNDO Meeting Date: August 16, 2022
Agenda Heading: Consent
Item Number: B.8
TITLE:
SB 1205 State Mandated Fire Inspection Compliance Report
RECOMMENDATION:
1. Adopt a resolution acknowledging receipt of the annual state mandated
inspection compliance report which reflects that the El Segundo Fire Department
has not been able to conduct 100% of inspections of certain structures as
required by California Health and Safety Code §§ 13146.2 and 13146.3.
2. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
There is no fiscal impact in the proposed adoption of a resolution to accept this report.
BACKGROUND:
California Health and Safety Code §§ 13146.2 and 13146.3 require the City's Fire
Department to perform annual inspections of specified structures for compliance with
building standards. In December of 2016, a deadly fire at an Oakland warehouse
(known as the "Ghost Ship Fire"), killed 36 people; the highest death toll for a structural
fire in the United States in over 10 years. The outcome of the investigations from this
tragic incident determined that even though the Office of the State Fire Marshal required
annual inspections on various occupancies, the inspection reports were not mandated
to be reported to any governing body, which could have established accountability and
enforcement in ensuring that structural facilities are in compliance with building safety
standards.
Consequently, Senate Bill 1205 (SB 1205) added § 13146.4 to the Health and Safety
Code to require the Fire Department to report to the City Council the results of those
mandated inspections referenced above. Specifically, public or private schools used by
more than six (6) persons (Educational Group E occupancies) and specified structures
used for housing, such as hotels, motels, lodging houses, and apartment houses
Page 56 of 219
SB 1205 State Mandated Fire Department Building Inspection Compliance
August 16, 2022
Page 2 of 3
(Residential Group R occupancies), must be inspected for compliance with building
standards pursuant to §§ 13146.2 and 13146.3 of the California Health and Safety
Code. SB 1205 requires fire departments to report annually to their administering
authorities that these mandatory inspections have been conducted by resolution or
similar format.
DISCUSSION:
The resolution and its adoption will serve as a formal document to fulfill the annual state
law fire inspection reporting requirements. According to this law, annual building
inspections and reporting must be conducted on two groups of occupancies:
Educational Group E and Residential Group R.
Educational Group E occupancies consist of public and private schools used by more
than six persons at one time for educational purposes through the 12th grade. Further,
Residential Group R occupancies are those containing sleeping units such as hotels,
motels, lodging homes, and apartments (three units or more).
El Segundo Fire Department has an annual inspection program that is designed to meet
and exceed the state's annual inspection requirements. In compliance for fiscal year
2021-2022, Group E (Educational Occupancies) had 5 of 20 buildings, structures,
and/or facilities that were inspected. In Group R (Residential Occupancies), 244 of 536
occupancies were inspected. Occupancy Group E achieved a compliance rate of 25%
and Occupancy Group R achieved a compliance rate of 45%.
The fire department plan to gain compliance includes:
1. Open recruitment for fire prevention specialist position that was frozen.
2. Maintain a part-time fire prevention specialist.
3. Hire a contracted fire inspector.
4. Fire suppression crews conduct inspections.
5. Fire marshal to conduct more inspections.
The fire department projects to gain compliance by 12/31/2022.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 2: Support Community Safety and Preparedness
Objective: El Segundo is a safe and prepared city.
Page 57 of 219
SB 1205 State Mandated Fire Department Building Inspection Compliance
August 16, 2022
Page 3 of 3
PREPARED BY:
Nicole Pesqueira, Fire Marshal
REVIEWED BY:
Deena Lee, Fire Chief
APPROVED BY:
Darrell George, City Manager
ATTACHED SUPPORTING DOCUMENTS:
SB 1205 Draft Resolution 2022 jv clean
Page 58 of 219
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL
SEGUNDO, CALIFORNIA ACKNOWLEDGING RECEIPTnv-FTO
RECEIVE AND FILE A REPORT MADE BY THE FIRE CHIEF OF
THE EL SEGUNDO FIRE DEPARTMENT REGARDING THE
INSPECTION OF CERTAIN OCCUPANCIES REQUIRED TO
PERFORM ANNUAL OCCUPANCIES
TL
PURSUANT TO eGrTIONS §13146.42 ^"rcND 1314 OF THE
CALIFORNIA HEALTH AND SAFETY CODE.
The Citv Council of the citv of El Seaundo does resolve as follows:
SECTION 1. Findings. The City Council finds and declares as follows:
A. 1n1uFRF=A California Health &-and Safety Code SeGtk�n-13146.4
(future section references will be to the California Health and Safetv
Code) was added in 2018, and became effective on September 27,
2018_; and
B. WHEREAS California SafetyHealthCode-Sections Semis 13146.2
and 13146.3 requires all fire departments, including the El Segundo Fire
Department, that provide fire protection services to perform annual
inspections in every building used as a public or private school, hotel,
motel, lodging house, apartment house, and certain residential care
facilities for compliance with building standards, as provided.-a444-
F=rolif„rRio HealthSafetyeSection S^ l3146.2
requires all fire departments, including the El Segundo Fire Department,
that provide fire protection services to report annually to its administering
authority on its compliance with 3146.2 and 13146.3. and,
D. tThe City Council of the City of El Segundo intends this Resolution to
fulfill the requirements of the California Health & Safety Code regarding
acknowledgment of the El Segundo Fire Department's compliance with
Gainfernia Health and �FiSeGtOGRs 13146.2 and 13146.3.
Page 59 of 219
Receive and File.
SECTION 2. NOWnTTEREFORE, BE IRESOLVED by +The City Council
receives and files the annual El Segundo Fire Department's $ 13146.4 compliance
report and of the City of El Corry rode that sang Coun^il expressly acknowledges the
measure of compliance of the El Segundo Fire Department with Colifernia Health
and Safety and 13146.3 On the area en^omnassed by
the Git y of GI Cerra Rd-e as follows:
A -.-EDUCATIONAL GROUP E OCCUPANCIES:
Educationaal Group E_-occupancies are generally those public and
private schools, used by more than six --persons at any one time for
educational purposes through the 12th grade. —_Within -_the City of El
fie, there lie 20 Group E occupancies, buildings, structures --and/or
facilities.
During fiscal year 2021-2022, the El Segundo Fire Department
completed the annual inspection of 5 Group E occupancies, buildings,
structures = and/or facilities. --This is a compliance rate of 25% for this
reporting period.
Additional items of note regarding this compliance rate can be
found in the accompanying staff report for this Rresolution.
A.
PRESIDENTIAL GROUP R OCCUPANCIES:
Residential Group R occupancies,= for the purposes of this resolution,
are generally those occupancies containing= sleeping units, and include
hotels, motels, apartments (three units or more), etc.= as well as other
residential occupancies (including residential care facilities). —_These
residential care facilities have a number of different sub -classifications,
and they may contain residents or clients that have a range of needs,
including those related to custodial care, mobility impairments, cognitive
disabilities, etc. _The residents may also be non -ambulatory or
bedridden. --Within the City of El Segundo, there lie 536 Group R (and
their associated sub -categories) occupancies of this nature.
During fiscal year 2021-2022, the El Segundo Fire Department
completed the annual inspection of 244 Group R occupancies, buildings,
structures and/or facilities. --This is a compliance rate of 45% for this
reporting period.
Additional items of note regarding this compliance rate can be found in
the accompanying staff report for this resolution Resolution.
B.
2
Page 60 of 219
SECTION 3. Environmental Review. This Resolution itself and the actions
anticipated herein were reviewed pursuant to the California Environmental Quality
Act (Public Resources Code 21000, et seq., "CEQA") and the regulations
promulgated thereunder (14 Cal. Code of Regulations §§15000, et seq., the
"CEQA Guidelines"). Based upon that review, this action is exempt from further
review pursuant to CEQA Guidelines § 15061(b)(3) because it can be seen with
certainty that there is no possibility that the receipt and filing of the report
contemplated in this Resolution may have a sianificant effect on the environment.
SECTION 4. Reporting. Every 30 days following adoption of this Resolution, the
City Council will reconsider the extension of the teleconferencing method of public
meetings in accordance with Government Code 54953(e)(3). Such
determinations may be Dlaced on the consent calendar.
SECTION 5. Electronic Signatures. This Resolution may be executed with
electronic signatures in accordance with Government Code §16.5. Such electronic
signatures will be treated in all respects as having the same effect as an original
signature.
SECTION 6. Signature Authority. The Mayor, or presiding officer, is hereby
authorized to affix his signature to this Resolution signifying its adoption by the City
Council of the City of El Segundo, and the City Clerk, or her duly appointed deputy,
is directed to attest thereto.
SECTION 7. Effective Date. This Resolution will take effect immediately u
adoption and will remain effective unless repealed or superseded.
SECTION 8. City Clerk Actions. The City Clerk will certify to the passage and
adoption of this Resolution, enter it in the City's book of original Resolutions, and
make a record of this action in the meetina's minutes.
PASSED AND ADOPTED this day of 2022.
Drew Boyles, Mayor
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of El Segundo, California, hereby certify that
the whole number of members of the City Council of the City is five; that the
Page 61 of 219
foregoing Resolution No. was duly passed and adopted by said City
Council, approved and signed by the Mayor of said City, and attested to by the City
Clerk of said City, all at a regular meeting of said Council held on the day
of , 2022, and the same was so passed and adopted by the
followina roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
MARK HENSLEY. CITY ATTORNEY
Joaquin Vazquez, Deputy City Attorney
****************************
Page 62 of 219
rstr.� .r::er_r:�::�: . �r�%�ii r...rr.�.i:
1
Veto: 1202-2
Page 63 of 219
Page 64 of 219
{.,rVoy City Council Agenda Statement
ELSEGUNDO Meeting Date: August 16, 2022
Agenda Heading: Consent
Item Number: B.9
TITLE:
Resolution Allowing Continued Teleconferenced Public Meetings
RECOMMENDATION:
1. Approve the proposed resolution to continue the City's utilization of relaxed
teleconferencing requirements under the Brown Act; and
2. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
The proposed action would have no significant fiscal impact on the General Fund.
BACKGROUND:
Assembly Bill No. 361 ("AB 361 ") amended certain provisions of the Ralph M. Brown
Act governing open meetings to allow teleconferencing, including internet-based video
conferencing, in a manner similar to previously -issued gubernatorial executive orders.
AB 361 allows a legislative body to continue utilizing teleconferencing to conduct public
meetings under certain circumstances, provided it makes certain findings outlined in
Government Code § 54953(e). Government Code § 54953(f) allows the municipal, but
not state, legislative bodies to continue such teleconferencing until the earlier of the
lifting of the Governor's state of emergency declaration or December 31, 2023, so long
as certain findings are made every 30 days.
DISCUSSION:
Since the Governor's state of emergency is still effective and the County of Los Angeles
continues to strongly recommend certain masking and social distancing measures, the
necessary findings can be made for the City Council to adopt the proposed Resolution
allowing the continued use of "hybrid" teleconferenced meetings pursuant to
Government Code §§ 54953(e) and 54953(f) for a period of 30 days from the date of
Page 65 of 219
Continued Teleconferencing Resolution
August 16, 2022
Page 2 of 2
adoption of the propsoed Resolution.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 1: Enhance Customer Service, Engagement, and Communication; Embrace
Diversity, Equity, and Inclusion
Objective 1A: El Segundo provides unparalleled service to internal and external
customers.
Objective 1 B: El Segundo's engagement with the community ensures excellence.
PREPARED BY:
Tracy Weaver, City Clerk
REVIEWED BY:
Mark Hensley, City Attorney
APPROVED BY:
Darrell George, City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. ES- Reso AB 361 Extension 08162022
Page 66 of 219
RESOLUTION NO. -
A RESOLUTION OF THE CITY COUNCIL OF CITY OF EL
SEGUNDO FINDING THAT CERTAIN CONDITIONS EXIST TO
CONTINUE CONDUCTING PUBLIC MEETINGS VIA
TELECONFERENCING PURUSANT TO GOVERNMENT CODE
SECTION §§ 54953(e) AND 54953(f).
The City Council of the city of El Segundo does resolve as follows:
SECTION 1. Findings. The City Council finds and declares as follows:
A. On March 4, 2020, Governor Gavin Newsom proclaimed a State of
Emergency to exist in California due to the threat of the COVID-19
pandemic and such State of Emergency has not been rescinded by
either the Governor or the California Legislature.
B. This gubernatorial proclamation, among other things, suspended
local government emergency declaration, reporting, and extension
requirements of Government Code § 8630 for the duration of the
COVID-19 pandemic.
C. Effective September 16, 2021, Assembly Bill No. 361 ("AB 361 ") took
effect which, among other things, amends certain provisions of the
Ralph M. Brown Act ("Brown Act") governing open meetings to allow
teleconferencing, including internet-based video conferencing, in a
manner similar to previously issued gubernatorial executive orders.
D. During a proclaimed state of emergency, AB 361 allows a legislative
body, like the City Council, to continue utilizing teleconferencing to
conduct public meetings under certain circumstances, provided the
legislative body makes certain findings.
E. The City Council has previously adopted and made findings to
continue meeting via teleconferencing pursuant to AB 361 and seeks
to make additional findings under Government Code § 54953(e) to
continue such teleconferencing use.
F. The Los Angeles County Department of Public Health issued an
order, effective April 22, 2022, maintaining its position that masks are
"strongly recommended" in indoor settings to prevent transmission of
COVID-19.
G. Following weeks of high case numbers fueled by highly infectious
strains of COVID-19, BA.4 and BA.5, in a July 12, 2022 press
release, the Los Angeles County Department of Public Health has
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recommended "wearing high -quality respirator masks and getting
tested" to slow the spread of COVID 19,
SECTION 2. Teleconferencing; Ratification.
A. Pursuant to Government Code § 54953(e), the City Council has
reconsidered the circumstances of the state of emergency finds as
follows:
1. California continues to be in a declared state of emergency
pursuant to Government Code § 8625 (the California Emergency
Services Act; see Government Code § 54953(e)(3); see also
Governor's Proclamation dated March 4, 2020); and
2. Based upon the most recent Order of the Health Officer for
County of Los Angeles Department of Public Health (dated April
21, 2022 and effective April 22, 2022) and recent public Los
Angeles County Department of Public Health releases, masks
are strongly recommended to curb the spread of COVID-19
(Government Code § 54953(e)(3)(B)(ii)).
B. Accordingly, to protect public health and safety the City Council:
1. Finds that it is in the public interest to conduct City Council
meetings via teleconference as defined by Government Code §
54953;
2. Authorizes City Council members to appear at regular and
special meetings in person; and
3. Authorizes public officials, designated by the City Manager, or
designee, to attend such City Council meetings if presenting
matters to the legislative body or if the official's presence at the
meeting is otherwise deemed necessary by the City Manager or
designee.
C. The City Council will adhere to all requirements of Government Code §
54953 governing teleconferencing during the emergency including,
without limitation, posting agendas; allowing for real-time public
comment via either call -in or internet-based; allowing for written
communications that will be either read or summarized into the record
during the meeting as determined by the City Council; and protecting the
statutory and constitutional rights of all persons appearing before the
legislative body.
SECTION 3. Environmental Review. This Resolution itself and the actions
anticipated herein were reviewed pursuant to the California Environmental Quality
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Act (Public Resources Code §§ 21000, et seq., "CEQA") and the regulations
promulgated thereunder (14 Cal. Code of Regulations §§15000, et seq., the
"CEQA Guidelines"). Based upon that review, this action is exempt from further
review pursuant to CEQA Guidelines § 15269(a) because the protection of public
and private property is necessary to maintain service essential to the public, health
and welfare.
SECTION 4. Reporting. Every 30 days following adoption of this
Resolution, the City Council will reconsider the extension of the teleconferencing
method of public meetings in accordance with Government Code § 54953(e)(3).
Such determinations may be placed on the consent calendar.
SECTION 5. Electronic Signatures. This Resolution may be executed with
electronic signatures in accordance with Government Code §16.5. Such electronic
signatures will be treated in all respects as having the same effect as an original
signature.
SECTION 6. Signature Authority. The Mayor, or presiding officer, is hereby
authorized to affix his signature to this Resolution signifying its adoption by the City
Council of the City of El Segundo, and the City Clerk, or her duly appointed deputy,
is directed to attest thereto.
SECTION 7. Effective Date. This Resolution will take effect immediately
upon adoption and will remain effective unless repealed or superseded.
SECTION & City Clerk Actions. The City Clerk will certify to the passage and
adoption of this Resolution, enter it in the City's book of original Resolutions, and
make a record of this action in the meeting's minutes.
PASSED AND ADOPTED this day of , 2022.
Drew Boyles, Mayor
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO
I, Tracy Weaver, City Clerk of the City of El Segundo, California, hereby certify that
the whole number of members of the City Council of the City is five; that the
foregoing Resolution No. was duly passed and adopted by said City
Council, approved and signed by the Mayor of said City, and attested to by the City
Clerk of said City, all at a regular meeting of said Council held on the day
of , 2022, and the same was so passed and adopted by the
following roll call vote:
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AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
MARK HENSLEY, CITY ATTORNEY
Joaquin Vazquez, Deputy City Attorney
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Give} City Council Agenda Statement
ELSEGUNDO Meeting Date: August 16, 2022
Agenda Heading: Consent
Item Number: B.10
TITLE:
Professional Services Agreement (Reimbursable) with Eyestone-Jones Environmental,
LLC, to Prepare the Required Environmental Documents for 888 N. Douglass Street
Specific Plan Project
RECOMMENDATION:
1. Approve a reimbursable Professional Service Agreement ("PSA") with Eyestone-
Jones Environmental, LLC, not to exceed $456,190 for CEQA analysis and
preparation of an EIR, and authorize the City Manager to sign the agreement in a
form approved by the City Attorney.
2. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
The project proponent for the 888 N Douglass Specific Plan project has entered into a
reimbursement agreement with the City, whereby all City costs for processing the
project applications, including environmental review services provided by Eyestone-
Jones Environmental, LLC, are reimbursed by the project applicant. Therefore, the PSA
will have no fiscal impact on the City's General Fund.
BACKGROUND:
Although the City's purchasing policy does not require a competitive process for the
selection of consultants funding through a reimbursable agreement, staff solicited
proposals in May and June 2022 for qualified consultants to serve as the City's
environmental consultant for the subject project. Two qualified consulting firms
responded. After reviewing their qualifications and past experiences with similar
projects, and overall cost of services, staff selected Eyestone-Jones as the best
qualified firm to prepare the environmental documentation for the proposed project.
DISCUSSION:
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Eyestone-Jones PSA
August 16, 2022
Page 2 of 2
Eystone-Jones proposes to complete the environmental review process for a proposed
Specific Plan at 888 N. Douglass Street, to include approximately 500,000 square feet
of commercial space in addition to the existing buildout at the subject property, to total
roughly one million square feet of commercial space. Through the preparation of an
Environmental Impact Report (EIR), with the City of El Segundo serving as the Lead
Agency. Eyestone-Jones will prepare the initial study, circulate the Notice of
Preparation, draft the EIR, revise the EIR based on City feedback and prepare for
circulation and public review, respond to public comments, complete the California
Environmental Quality Act mandatory findings of significance, attend public meetings,
and file the Notice of Completion.
Staff requests City Council approval of the reimbursable Professional Services
Agreement with Eyestone-Jones Environmental, LLC, so that the analysis for the
proposed 888 N Douglass Specific Plan may commence shortly.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 5: Champion Economic Development and Fiscal Sustainability
Objective 513: El Segundo approaches its work in a financially strategic and responsible
way.
PREPARED BY:
Eduardo Schonborn, AICP, Planning Manager
REVIEWED BY:
Michael Allen, AICP, Development Services Director
APPROVED BY:
Darrell George, City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. Professional Services Agreement with Eyestone
2. Eyestone Proposal to Prepare Environmental Documentation
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AGREEMENT NO.
PROFESSIONAL SERVICES AGREEMENT
(ENVIRONMENTAL CONSULTING)
BETWEEN
THE CITY OF EL SEGUNDO AND
EYESTONE-JONES ENVIRONMENTAL, LLC
This AGREEMENT is entered into as of August , 2022, by and between the
CITY OF EL SEGUNDO, a municipal corporation organized under the laws of the state
of California ("CITY") and Eyestone-Jones Environmental, LLC, a California limited
liability company, DBA Eyestone Environmental ("CONSULTANT"). The parties agree as
follows:
1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work listed
in Section 2, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by the
terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not
to exceed $456,190.00 for CONSULTANT's services. CITY may modify this
amount as set forth below. Unless otherwise specified by written
amendment to this Agreement, CITY will pay this sum as specified in the
attached Exhibit "A" (Proposal to Provide Environmental Consulting
Services in Support of the 888 North Douglas Street Project in the City of El
Segundo, dated June 3, 2022) which is incorporated by reference.
CONSULTANT acknowledges that it will be paid with funds received by the
CITY from the Developer and/or Applicant associated with Planning
application No. EA-1320 for which CONSULTANT performs services.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit "A"
(Proposal to Provide Environmental Consulting Services in Support of the
888 North Douglas Street Project in the City of El Segundo, dated June 3,
2022), which is incorporated by reference.
B. CONSULTANT will, in a professional manner, furnish all of the labor,
technical, administrative, professional and other personnel, all supplies and
materials, equipment, printing, vehicles, transportation, office space and
facilities, and all tests, testing and analyses, calculation, and all other means
whatsoever, except as herein otherwise expressly specified to be furnished
by CITY, necessary or proper to perform and complete the work and provide
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the professional services required of CONSULTANT by this Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT
will use the appropriate generally accepted professional standards of practice existing at
the time of performance utilized by persons engaged in providing similar services. CITY
will continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of
any deficiencies and CONSULTANT will have 15 days after such notification to cure any
shortcomings to CITY's satisfaction. Costs associated with curing the deficiencies will be
borne by CONSULTANT.
4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and
hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit
"A") the tasks performed, the percentage of the task completed during the billing period,
the cumulative percentage completed for each task, the total cost of that work during the
preceding billing month and a cumulative cash flow curve showing projected and actual
expenditures versus time to date. If the CITY agrees with all of the information listed in
the invoice, CITY will then pay CONSULTANT within net 45 days from receipt of the
invoice from the Developer / Applicant account created for the project. CITY agrees that
a Notice to Proceed shall not be issued to CONSULTANT until an adequate amount to
cover the costs set out in Exhibit "A" have been deposited by the Developer/Applicant
with CITY. In the event that the Developer / Applicant account does not have sufficient
funds for payment of CONSULTANT's services, CITY will notify CONSULTANT
immediately upon knowledge of the lack of funds in writing to suspend any work under
this Agreement until the account is replenished by the Developer / Applicant. The CITY
is not responsible to pay for any of CONSULTANT's services performed after the date of
such written notice, unless and until the Developer / Applicant account is replenished with
sufficient funds. This Agreement will cover only those costs incurred for this project and
for which Developer / Applicant funds are available. CONSULTANT shall not be obligated
to perform any services until and unless the Developer / Applicant has deposited sufficient
funds to cover the services with CITY.
5. POLITICAL REFORM ACT. CONSULTANT agrees that it will be considered a public
official subject to the Political Reform Act of 1974 for purposes of this Agreement.
CONSULTANT agrees and warrants that it has no financial interests which may be
materially affected by the project for which the Initial Study, as specified in the scope of
services, is being prepared. Such financial interests may include, without limitation,
interests in business entities, real property, or sources of income exceeding $500
received within the past year. CONSULTANT further warrants that, before executing this
Agreement, it reviewed the Political Reform Act of 1974 and the Fair Political Practices
Commission regulations, including, without limitation, Chapter 7 of Title 2 of the California
Code of Regulations, Section 18700, et seq., in order to determine whether any conflict
of interest would require CONSULTANT to refrain from performing the professional
services contemplated herein or in any way attempting to use its official position to
influence the governmental decisions underlying the subject environmental clearances.
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6. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has:
Thoroughly investigated and considered the scope of services to be
performed;
ii. Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. Although CITY has a duty to the public to independently review any
environmental document, including, without limitation a negative declaration
or draft EIR, prepared by CONSULTANT, that duty to the public, or the
breach thereof, will not relieve CONSULTANT of its duties under this
Section or any representation provided by CONSULTANT in this
Agreement.
7. KEY PERSONNEL.
A. CONSULTANT's key personnel assigned to perform work under this
Agreement and their level of responsibility are as specified in the attached
Exhibit "A" (Proposal to Provide Environmental Consulting Services in
Support of the 888 North Douglas Street Project in the City of El Segundo,
dated June 3, 2022) which is incorporated by reference.
B. In the event CITY objects to the continued involvement with this Agreement
by any of the persons listed in this Section, CONSULTANT agrees that it
will replace such persons with individuals that are agreed to by CITY.
8. KEY PERSONNEL.
A CONSULTANT's key personnel assigned to perform work under
this Agreement and their level of responsibility are contained in the
attached Exhibit "A" (Proposal to Provide Environmental Consulting
Services in Support of the 888 North Douglas Street Project in the City of El
Segundo, dated June 3, 2022) which is incorporated by reference
B. In the event CITY objects to the continued involvement with this
Agreement by any of the persons listed in this Section, or any other
person selected by CONSULTANT to perform services under
this AGREEMENT, CONSULTANT agrees that it will replace such
persons with individuals that are agreed to by CITY.
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9. TERM. The term of this Agreement will start on the Effective Date and end on June
30, 2024. If the term of this Agreement is extended beyond June 30, 2024,
CONSULTANT reserves the right to negotiate the hourly rates outlined in the attached
Exhibit "A" (Proposal to Provide Environmental Consulting Services in Support of the 888
North Douglas Street Project in the City of El Segundo, dated June 3, 2022) which is
incorporated by reference. Unless otherwise determined by written amendment between
the parties, this Agreement will terminate in the following instances:
A. Completion of the work specified in Exhibit "A"'
B. Termination as stated in Section 17.
10. TIME FOR PERFORMANCE.
A. CONSULTANT will not perform any work under this Agreement until:
CONSULTANT furnishes proof of insurance as required under
Section 24 of this Agreement; and
ii. CITY gives CONSULTANT a written notice to proceed.
B. Should CONSULTANT begin work on any phase in advance of receiving
written authorization to proceed, any such professional services are at
CONSULTANT's own risk.
11. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the
contracted services. If delay occurs, CONSULTANT must notify the Manager within 48
hours, in writing, of the cause and the extent of the delay and how such delay interferes
with the Agreement's schedule. The Manager will extend the completion time, when
appropriate, for the completion of the contracted services.
12. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the
main body of this Agreement takes precedence over the attached Exhibits; this
Agreement supersedes any conflicting provisions. Any inconsistency between the
Exhibits will be resolved in the order in which the Exhibits appear below:
Exhibit "A" (Proposal to Provide Environmental Consulting Services in Support of
the 888 North Douglas Street Project in the City of El Segundo, dated June 3,
2022)
13. CHANGES. CITY may order changes in the services within the general scope of this
Agreement, consisting of additions, deletions, or other revisions, and the contract sum
and the contract time will be adjusted accordingly. All such changes must be authorized
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in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from
changes in the services will be determined in accordance with written agreement between
the parties.
14. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
15. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and
certificates that may be required in connection with the performance of services under
this Agreement.
16. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by
CONSULTANT under this Agreement will not be construed to operate as a waiver of any
rights CITY may have under this Agreement or of any cause of action arising from
CONSULTANT's performance. A waiver by CITY of any breach of any term, covenant, or
condition contained in this Agreement will not be deemed to be a waiver of any
subsequent breach of the same or any other term, covenant, or condition contained in
this Agreement, whether of the same or different character.
17. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any
time with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's
mutual consent. Notice will be in writing at least 30 days before the effective
termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately cease
performance under this Agreement unless otherwise provided in the
termination notice. Except as otherwise provided in the termination notice,
any additional work performed by CONSULTANT after receiving a
termination notice will be performed at CONSULTANT" own cost; CITY will
not be obligated to compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data,
studies, surveys, drawings, maps, reports and other materials prepared by
CONSULTANT will, at CITY's option, become CITY's property, and
CONSULTANT will receive just and equitable compensation for any work
satisfactorily completed up to the effective date of notice of termination, not
to exceed the total costs under Section 1(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may
procure on its own terms services similar to those terminated.
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F. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this
Section.
18. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps,
models, photographs and reports prepared by CONSULTANT under this Agreement are
CITY's property. CONSULTANT may retain copies of said documents and materials as
desired, but will deliver all original materials to CITY upon CITY's written notice. CITY
agrees that use of CONSULTANT's completed work product, for purposes other than
identified in this Agreement, or use of incomplete work product, is at CITY's own risk.
19. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art
work, prepared pursuant to this Agreement, will be released by CONSULTANT to any
other person or public agency without CITY's prior written approval. All press releases,
including graphic display information to be published in newspapers or magazines, will
be approved and distributed solely by CITY, unless otherwise provided by written
agreement between the parties.
20. INDEMNIFICATION.
A. CONSULTANT agrees to the following:
Indemnification for Professional Services. CONSULTANT will save
harmless and indemnify and at CITY's request reimburse defense
costs for CITY and all its officers, volunteers, employees and
representatives from and against any and all suits, actions, or claims,
of any character whatever, brought for, or on account of, any injuries
or damages sustained by any person or property resulting or arising
from any negligent or wrongful act, error or omission by
CONSULTANT or any of CONSULTANT's officers, agents,
employees, or representatives, in the performance of this
Agreement, except for such loss or damage arising from CITY's sole
negligence or willful misconduct.
ii. Indemnification for other Damages. CONSULTANT indemnifies and
holds CITY harmless from and against any claim, action, damages,
costs (including, without limitation, attorney's fees), injuries, or
liability, arising out of this Agreement, or its performance, except for
such loss or damage arising from CITY's sole negligence or willful
misconduct. Should CITY be named in any suit, or should any claim
be brought against it by suit or otherwise, whether the same be
groundless or not, arising out of this Agreement, or its performance,
CONSULTANT will defend CITY (at CITY's request and with counsel
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satisfactory to CITY) and will indemnify CITY for any judgment
rendered against it or any sums paid out in settlement or otherwise.
iii. Exclusion for CEQA Actions. Notwithstanding the foregoing,
CONSULTANT need not indemnify, defend, or hold CITY harmless
in CEQA actions initiated pursuant to Public Resources Code §§
21167 and 21168 where CONSULTANT's work may form the basis
of a lawsuit. However, should CONSULTANT's work, as
contemplated by this Agreement, contain errors or omissions that
results in an adverse ruling against CITY, CONSULTANT agrees to
indemnify and hold CITY harmless to the extent provided for in
Sections 18(A)(i) and 20(A)(i).
B. For purposes of this section "CITY" includes CITY's officers, officials and
employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will
survive termination of this Agreement.
D. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 24, and any approval
of said insurance by CITY, are not intended to and will not in any manner
limit or qualify the liabilities and obligations otherwise assumed by
CONSULTANT pursuant to this Agreement, including, without limitation, to
the provisions concerning indemnification.
21. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without
CITY's written approval are prohibited and will be null and void.
22. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work and
the manner in which is it performed. CONSULTANT will be free to contract for similar
service to be performed for other employers while under contract with CITY.
CONSULTANT is not an agent or employee of CITY and is not entitled to participate in
any pension plan, insurance, bonus or similar benefits CITY provides for its employees.
Any provision in this Agreement that may appear to give CITY the right to direct
CONSULTANT as to the details of doing the work or to exercise a measure of control
over the work means that CONSULTANT will follow the direction of the CITY as to end
results of the work only.
23. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free
access at all reasonable times to such records, and the right to examine and audit the
same and to make transcript therefrom, and to inspect all program data, documents,
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proceedings and activities. CONSULTANT will retain such financial and program service
records for at least three years after termination or final payment under this Agreement.
24. INSURANCE.
A. Before commencing performance under this Agreement, and at all other
times this Agreement is effective, CONSULTANT will procure and maintain
the following types of insurance with coverage limits complying, at a
minimum, with the limits set forth below:
Type of Insurance Limits
Commercial general liability: $2,000,000
Professional Liability $1,000,000
Business automobile liability $1,000,000
Workers compensation Statutory requirement
B. Commercial general liability insurance will meet or exceed the requirements
of the most recent ISO-CGL Form. The amount of insurance set forth above
will be a combined single limit per occurrence for bodily injury, personal
injury, and property damage for the policy coverage. Liability policies will be
endorsed to name CITY, its officials, and employees as "additional
insureds" under said insurance coverage and to state that such insurance
will be deemed "primary" such that any other insurance that may be carried
by CITY will be excess thereto. Such endorsement must be reflected on
ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such insurance will be
on an "occurrence," not a "claims made," basis and will not be cancelable
or subject to reduction except upon 30 days prior written notice to CITY.
C. Professional liability coverage will be on an "occurrence basis" if such
coverage is available, or on a "claims made" basis if not available. When
coverage is provided on a "claims made basis," CONSULTANT will continue
to renew the insurance for a period of three years after this Agreement
expires or is terminated. Such insurance will have the same coverage and
limits as the policy that was in effect during the term of this Agreement, and
will cover CONSULTANT for all claims made by CITY arising out of any
errors or omissions of CONSULTANT, or its officers, employees or agents
during the time this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form
CA 00 01 06 92, including symbol 1 (Any Auto).
E. CONSULTANT will furnish to CITY duly authenticated Certificates of
Insurance evidencing maintenance of the insurance required under this
Agreement and such other evidence of insurance or copies of policies as
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may be reasonably required by CITY from time to time. Insurance must be
placed with insurers with a current A.M. Best Company Rating equivalent
to at least a Rating of "A:VII."
F. Should CONSULTANT, for any reason, fail to obtain and maintain the
insurance required by this Agreement, CITY may obtain such coverage at
CONSULTANT's expense and deduct the cost of such insurance from
payments due to CONSULTANT under this Agreement or terminate
pursuant to Section 17.
25. USE OF CONSULTANT. CONSULTANT must obtain CITY's prior written approval
to use any consultants while performing any portion of this Agreement. Such approval
must approve of the proposed consultant and the terms of compensation.
26. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the
status on the project, which will include a schedule update and a short narrative
description of progress during the past month for each major task, a description of the
work remaining and a description of the work to be done before the next schedule update.
27. NOTICES. All communications to either party by the other party will be deemed made
when received by such party at its respective name and address as follows:
If to CONSULTANT:
Attention: Stephanie Eyestone-Jones
Eyestone Environmental
2121 Rosecrans Ave, Suite 3355
El Segundo, CA 90245
424-207-5333
s.eyestone(o)-eyestoneeir.com
If to CITY:
Attention: Eduardo Schonborn
El Segundo Community Development Dept.
350 Main Street
El Segundo, CA 90245
310-524-2312
eschonborn (a-)elsequndo.orq
Any such written communications by mail will be conclusively deemed to have been
received by the addressee upon deposit thereof in the United States Mail, postage
prepaid and properly addressed as noted above. In all other instances, notices will be
deemed given at the time of actual delivery. Changes may be made in the names or
addresses of persons to whom notices are to be given by giving notice in the manner
prescribed in this paragraph.
28. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest
laws and regulations including, without limitation, CITY's conflict of interest regulations.
29. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor
retained any company or person, other than CONSULTANT's bona fide employee, to
solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor
has it agreed to pay any company or person, other than CONSULTANT's bona fide
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employee, any fee, commission, percentage, brokerage fee, gift or other consideration
contingent upon or resulting from the award or making of this Agreement. Should
CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without
liability.
30. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of
any other party. There will be no incidental or other beneficiaries of any of
CONSULTANT's or CITY's obligations under this Agreement.
31. INTERPRETATION. This Agreement was drafted in, and will be construed in
accordance with the laws of the State of California, and exclusive venue for any action
involving this agreement will be in Los Angeles County.
32. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state,
and local laws applicable to this Agreement.
33. ENTIRE AGREEMENT. This Agreement, and its Exhibits and Attachments contained
in Exhibit "A" (Proposal to Provide Environmental Consulting Services in Support of the
888 North Douglas Street Project in the City of El Segundo, dated June 3, 2022), sets
forth the entire understanding of the parties. There are no other understandings, terms or
other agreements expressed or implied, oral or written. This Agreement will bind and
inure to the benefit of the parties to this Agreement and any subsequent successors and
assigns.
34. RULES OF CONSTRUCTION. Each Party had the opportunity to independently
review this Agreement with legal counsel. Accordingly, this Agreement will be construed
simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly
for or against either Party.
35. SEVERABILITY. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to
the extent necessary in the opinion of the court to render such portion enforceable and,
as so modified, such portion and the balance of this Agreement will continue in full force
and effect.
36. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this
Agreement and to engage in the actions described herein. This Agreement may be
modified by written amendment.
37.ACCEPTANCE OF ELECTRONIC SIGNATURES. The Parties agree that this
Agreement, agreements ancillary to this Agreement, and related documents to be entered
into in connection with this Agreement will be considered signed when the signature of a
party is delivered by electronic (.pdf) or facsimile transmission. Such electronic or
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Agreement No.
Eyestone Environmental
Page 11 of 12
facsimile signature will be treated in all respects as having the same effect as an original
signature.
38. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience
of reference only and will not affect the interpretation of this Agreement.
39. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire,
flood, debris flow, explosion, acts of terrorism, war, embargo, government action, civil or
military authority, the natural elements, or other similar causes beyond the Parties'
reasonable control, then the Agreement will immediately terminate without obligation of
either party to the other.
40. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness
and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT
represents that its financial resources, surety and insurance experience, service
experience, completion ability, personnel, current workload, experience in dealing with
private consultants, and experience in dealing with public agencies all suggest that
CONSULTANT is capable of performing the proposed contract and has a demonstrated
capacity to deal fairly and effectively with and to satisfy a public CITY.
[SIGNATURES BEGIN ON FOLLOWING PAGE]
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Agreement No.
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IN WITNESS WHEREOF the parties hereto have executed this Agreement the day
and year first hereinabove written.
CITY OF EL SEGUNDO
Darrell George,
City Manager
ATTEST:
Tracy Weaver,
City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, CITY ATTORNEY
Joaquin Vazquez, Deputy City Attorney
Eyestone Environmental, LLC.
Stephanie Eyestone-Jones
President
Taxpayer ID No. 26-3906158
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ENVIRONMENTAL
June 3, 2022
Eduardo Schonborn
Planning Manager
Development Services Department
City of El Segundo
350 Main Street
El Segundo, CA 90245
Re: Proposal to Provide Environmental Consulting Services in Support of the
888 North Douglas Street Project in the City of El Segundo
Dear Mr. Schonborn:
Eyestone Environmental, LLC (Eyestone) appreciates the opportunity to submit this
proposal to provide environmental consulting services in support of the proposed Specific Plan
that is intended to provide for redevelopment of the Project Site located at 888 North Douglas
Street (hereinafter referred to as the Project) in the City of El Segundo (City). This proposal
includes a brief overview of Eyestone, a summary of our understanding of the Project, our
proposed approach and scope of work to complete the environmental review process as set
forth by the California Environmental Quality Act (CEQA), an overview of anticipated technical
reports, a description of our team and relevant experience, references, our approach to
controlling costs and schedule, and estimated fees and direct costs.
Overview of Eyestone Environmental
Eyestone is an environmental consulting firm that specializes in the preparation of CEQA
documentation. Eyestone has a staff of 17 led by Stephanie Eyestone-Jones, a recognized
leader in the environmental consulting field with more than 30 years of environmental consulting
experience in preparing legally sound CEQA and National Environmental Policy Act (NEPA)
documentation for many of the highest -profile projects in southern California and throughout the
City. Eyestone was formed with the specific intent of providing a service -oriented environmental
firm with projects led by experienced senior managers who have the unsurpassed ability to
efficiently create strategic and solution -oriented environmental documents. Our management
accomplishments include the successful completion of environmental documents for clients
such as Anschutz Entertainment Group, LACMA, The Walt Disney Company, Westfield LLC,
2121 Rosecrans Avenue, Suite 3355, El Segundo, California 90245
Phone: (424) 207-5333 Fax: (424) 207-5349
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Eduardo Schonborn
Development Services Department
City of Ell Segundo
June 3, 2022 — Page 2
Paramount Pictures, and the University of Southern California. Our recent work includes the
preparation of environmental documentation for large-scale and high profile projects such as
Westfield Promenade, the USC Development Plan, Century Plaza, Westfield Century City,
Sunset Bronson Studios, Sunset Gower Studios, The Paramount Pictures Master Plan,
Crossroads Hollywood, Columbia Square, the NBCUniversal Evolution Plan, District NoHo, the
Los Angeles Football Club, 1111 Sunset, LACMA, Angels Landing and numerous mixed -use
projects throughout Los Angeles County. Within the local area, Eyestone also completed the
CEQA documentation for the Manhattan Village Shopping Center in the City of Manhattan
Beach. Eyestone also has experience in preparing environmental documentation within
numerous other jurisdictions in the County including the Long Beach, Pasadena, Glendale,
West Hollywood, Carson, and numerous unincorporated areas in the County. Eyestone also has
a substantial amount of experience in preparing EIRs for Projects that will be implemented via a
specific plan. In addition, attesting to our CEQA expertise and experience, Eyestone is currently
working with the Department of City Planning of the City of Los Angeles to complete and
Updated CEQA Guide to be used by City staff and environmental consultants in the preparation
of CEQA documents throughout the City of Los Angeles. Eyestone is also extremely familiar
with the Project Site and vicinity given its primary office location within the City of El Segundo.
Understanding of the Project
The Applicant, HC Hornet Way, LLC; HC Hornet Way Parking, LLC, proposes the
redevelopment of an approximately 25.53-acre Project site, located at 888 North Douglas Street
(Project Site) in the City of El Segundo. The Project Site is located within the MU-N (Mixed
Use -North) zone. The Project Site is generally bounded by the LA METRO C (formerly Green)
Line and K (formerly Crenshaw) Line that is currently under construction to the north; industrial
development to the south; Douglas Street to the west; and approximately Aviation Boulevard (a
vacant strip of land separates the Project Site from Aviation Boulevard) and the terminus of
118th Street to the east.
Historically, the Project Site primarily included industrial uses. Currently, the Project Site
includes a mix of modern research and development and office uses, anchored by large tenants
(e.g., Beyond Meat and L'Oreal) in modernized structures that were formerly used by Northrop
Grumman. Northrop Grumman also continues to operate in three existing buildings. The
existing uses occupy approximately 549,975 square feet of floor area in four buildings.
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Development Services Department
City of El Segundo
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The Applicant proposes a Specific Plan that will provide for approximately 1,668,313
square feet of floor area comprised of a wide range of uses, including research and
development, media, data processing, creative office, and retail uses, as well as expansive
outdoor open spaces. When accounting for the demolition of approximately 186,612 square
feet of uses to be removed and approximately 336,363 square feet of uses to remain, the
Project would include a net increase of 1,118,338 square feet of floor area. As part of the
Specific Plan, a range of building heights and floor configurations would be provided for, with
height limits of 235 feet along the western portion of the Project Site, and 175 feet within the
remainder of the Project Site. Parking would be provided within a mix of above, below, and
at -grade parking facilities.
Approach
Our primary goal at Eyestone is the preparation of thorough and technically sound CEQA
documentation on time and within budget. To implement this goal, our work commences with a
thorough understanding of the objectives of the Project and City and stakeholder concerns.
This is followed by the development of a detailed scope of work, a schedule organized by task
and a data needs/task list that includes responsible parties and due dates that align with the
schedule. Weekly or bi-weekly meetings are then conducted wherein the data needs/task list is
reviewed to maintain progress and provide ongoing project updates. In addition, Eyestone
routinely reviews the technical scopes of any subconsultants and subsequently reviews the draft
technical reports for accuracy, content, and consistency.
Eyestone's internal approach to completing environmental documentation is to work in
teams wherein each project is assigned a senior project manager that will lead a team of
planners and technical experts in the preparation of all documentation as outlined in the scope
of work. The senior project manager will also review all deliverables to ensure accuracy and
consistency across the various components of the environmental document. In addition to
review by a senior project manager, Eyestone's quality control process includes a review by our
Publications department to ensure all documents meet all standards specified by the lead
agency. In addition, Stephanie Eyestone-Jones maintains a hands-on approach during all
phases of the project to opine on strategy and ensure the technical accuracy and thoroughness
of our documents.
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Development Services Department
City of Ell Segundo
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Scope of Work
Eyestone will complete the environmental review process through the preparation of an
EIR, with the City of El Segundo acting as the Lead Agency. The table below lists the tasks
required for the timely completion of the EIR process and is followed by a description of each of
these tasks.
Task
Task Description
1 Project Initiation
2 Preparation of Initial Study/Preparation and Circulation of NOP
3 Preparation of Screencheck Draft EIR for City Review/Revisions
4 City Revisions/Preparation and Distribution of Draft EIR for Public Review
5 Preparation of Screencheck Final EIR for City Review/Revisions
6 CEQA Findings
7 Project Management and Meetings with City
8 Planning Commission/City Council Meetings
9 Notice of Determination
10 Assistance with Identification of Permits
Task 1: Project Initiation
As part of this first task, Eyestone will meet with the City to kick off the Project and
discuss data needs (including necessary technical reports), specific issues of concern, and the
Project schedule. In addition, the City will provide copies of the technical reports and Project
plans to be reviewed by Eyestone. Eyestone will review these technical reports and plans and
provide comments to the City.
As part of this task, Eyestone would also visit the internal portions of the site to obtain
more details about the existing setting of the Project Site. In addition, Eyestone will prepare a
data needs memorandum listing specific information required to complete the EIR, as well as a
detailed schedule for City review.
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Development Services Department
City of El Segundo
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Upon receipt of necessary Project information listed in our data needs memorandum,
Eyestone will prepare a draft project description. Upon receipt of comments, Eyestone will
make necessary revisions. Eyestone assumes that two rounds of comments and subsequent
revisions will be made.
Products:
■ Data Needs List
■ Draft Project Description
■ Project Schedule
Task 2: Preparation of Initial Study/Preparation and Circulation of NOP
Once the project description is drafted, Eyestone will begin preparation of the Initial Study
that will consist of the Initial Study Checklist, accompanied by specific analyses supporting the
checklist determinations, as well as the project description. The Initial Study will identify issues
to be analyzed in the EIR and, importantly, substantiate why other issues will not require further
study. For each environmental issue addressed in the Initial Study Checklist, it will be
determined whether the Project would result in no impact, a less than significant impact, a less
than significant impact with mitigation, or a potentially significant impact. Those issues for which
a potentially significant impact is identified will be addressed in detail in the EIR.
In preparing the Initial Study, Eyestone will confirm with the City the appropriate plans,
policies and thresholds to be used in the analysis. It is assumed that the following topics will be
fully addressed in the Initial Study and, therefore, scoped out of the EIR: agricultural and
forestry resources, biological resources, paleontological resources, mineral resources, schools,
population/housing, parks/recreation, libraries, and solid waste. Note that upon meeting with the
City, this list of topics to be scoped out in the EIR may be modified, particularly if technical
reports are readily available at the onset that demonstrate that significant impacts in a given
environmental topic area would not occur.
With regard to aesthetics, the Project Site appears to be within a Transit Priority Area due
to its proximity to the Aviation/LAX Green Line Station. In accordance with Senate Bill 743
"Aesthetic and parking impacts of a residential, mixed -use residential, or employment center
project on an infill site within a transit priority area (TPA) shall not be considered significant
impacts on the environment." The Project is an employment center project. Thus, in
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Development Services Department
City of El Segundo
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accordance with SIB 743, aesthetic impacts of the Project are determined to be less than
significant and do not need to be studied in the EIR.
Once drafted, Eyestone will submit the Initial Study package to the City for review.
Following submission to the City, Eyestone will make any necessary changes to the Initial Study
package. Eyestone assumes that two rounds of City comments and subsequent revisions will be
made.
As part of this task, Eyestone will also prepare a Notice of Preparation (NOP) of a Draft
EIR for review by the City. In accordance with CEQA requirements, the NOP will include a brief
description of the Project, a list of the probable environmental effects of the Project, and a
conceptual site plan. Once the NOP is signed by City staff, Eyestone will distribute the NOP via
certified mail to begin the 30-day public comment period. Eyestone will also submit the Initial
Study to the State Clearinghouse, County Clerk and City Clerk. Note that based on the size of
the Project, the Project qualifies as a "project of statewide, regional or areawide significance."
As such, a scoping meeting will be held during the NOP comment period and notice of the
scoping meeting will be included in the NOP. Eyestone will assist in the conduct and
coordination of the scoping meeting with the City.
Products:
■ First Draft of Initial Study for City Review
■ Final Initial Study Based on City Comments
■ Draft Notice of Preparation
■ Final Notice of Preparation
Task 3: Preparation of Screencheck Draft EIR for City Review/Revisions
This task represents the largest element of Eyestone's effort in completing the
environmental review process for the Project. Eyestone will complete a Draft EIR that reflects
the scope of issues determined by the Initial Study and additional relevant issues raised within
NOP comments.
The Draft EIR will include all statutory sections required by CEQA, including a summary,
project description, environmental setting, and impact analyses for each environmental issue to
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City of El Segundo
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be addressed, including mitigation measures and an analysis of cumulative effects. The Draft
EIR will also address alternatives, areas of controversy, effects found not to be significant,
growth inducement, significant irreversible environmental effects, significant and unavoidable
environmental effects, references, and organizations and persons consulted. Eyestone
assumes that up to four alternatives, including a No Project Alternative, as required under
CEQA, will be addressed in the Draft EIR.
Eyestone will work with the City to create a comprehensive set of project objectives to be
provided within the Draft EIR project description and to identify alternatives to the Project.
Project objectives play a key role in the CEQA process, as they are the basis for considering or
rejecting alternatives to a project. Alternatives to the Project are primary importance in an EIR,
as they are required to be included under CEQA as a method to reduce or eliminate the
significant impacts of a project and are also carefully reviewed and considered by the public and
decision makers.
Drawing on our substantial experience with these types of Projects, Eyestone anticipates
addressing the following issues in the EIR:
• Air Quality
• Cultural Resources
• Energy
• Geology and Soils
• Greenhouse Gases
• Hazards and Hazardous Materials
• Hydrology/Water Quality
• Land Use
• Noise
• Public Services (Police Protection and Fire Protection)
• Transportation
• Tribal Cultural Resources
• Utilities (Wastewater and Water Supply) (Including assistance with Water Supply
Assessment)
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Note that several of these topics can be scoped out of the EIR if data or technical
analysis is available to demonstrate that impacts associated with the topic would be less than
significant.
Product:
■ Submittal of First Screencheck Draft EIR for City review
Task 4: City Revisions/Preparation and Distribution of Draft EIR for Public Review
We anticipate that two rounds of City comments will need to be incorporated before
sending a proof Draft EIR copy to the City. Upon approval of the proof copy by the City,
Eyestone will produce the Draft EIR and prepare a Notice of Completion and a Notice of
Availability. We will assist in the distribution of the Draft EIR to the list of agencies and
organizations agreed to by the City. That list will include the State Clearinghouse, the County
Clerk, responsible agencies, and other persons and organizations as directed by the City.
Eyestone will also send copies of the Notice of Availability to all the names on the owners and
occupants lists that accompany the radius map, individuals who commented on the NOP, and
other individuals and agencies from a list provided by the City. Eyestone will also prepare files
for posting the Draft EIR on the City's website.
Products:
■ Electronic First Screencheck Draft EIR for City Review
■ Second Screencheck Draft EIR for City Review
■ Proof Copy of Draft EIR
■ Hard and Electronic Copies of Draft EIR for Public Distribution
■ Notice of Availability
■ Notice of Completion
Task 5: Preparation of Screencheck Final EIR for Review/Revisions
At the close of the public review period for the Draft EIR, Eyestone will coordinate with
the City to obtain all public comments. Eyestone will review the comments and meet with the
City to discuss issues raised and establish an approach for responding to comments. After
consultation with the City regarding the issues raised, Eyestone will prepare a Screencheck
Final EIR. The Screencheck Final EIR will include: (1) a summary of the Project and its
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associated impacts; (2) corrections and additions to the Draft EIR; (3) a list of persons,
organizations, and public agencies commenting on the Draft EIR; (4) comments submitted
regarding the Draft EIR and responses prepared to address those comments; (5) copies of the
Draft EIR comment letters; and (6) a Mitigation Monitoring Program.
Eyestone anticipates that the City will review the Screencheck Final EIR twice, followed
by a review of a track changes version of the document before signing off on its contents. Once
the City approves the Final EIR, Eyestone will assist with distribution of the Final EIR to the
appropriate agencies and organizations, including those agencies that commented on the Draft
EIR. Eyestone will also prepare a Notice of Completion to be sent along with copies of the Final
EIR to the State Clearinghouse and County Clerk. As with the Draft EIR, Eyestone will prepare
electronic files for posting of the document to the City's website. Ten (10) days after the Final
EIR is sent to commenting agencies, public hearings regarding the Project can commence.
Products:
■ Screencheck Final EIR for City Review
■ Proof Copy of Final EIR
■ Hard Copies of Final EIR for Public Distribution
■ Notice of Completion
Task 6: CEQA Findings
In accordance with CEQA requirements, Eyestone will prepare draft CEQA findings for
the Project. If significant impacts are found in the EIR, the CEQA findings will also include a
Statement of Overriding Considerations.
Products:
■ Electronic copies of the draft and final CEQA findings
Task 7: Project Management and Meetings with City
For purposes of this proposal, Eyestone has assumed attendance at monthly meetings
through the completion of entitlements for the Project. Coordination with team members, either
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by phone or in person, will also be required for technical input to the EIR and to address
questions or comments regarding the EIR.
Task 8: Planning Commission/City Council Meetings
Eyestone will attend four Planning Commission and/or City Council meetings and will be
prepared to answer any questions regarding the EIR and CEQA process.
Task 9: Notice of Determination
Eyestone will distribute copies of the Notice of Determination to the State Clearinghouse,
County Clerk, and OPR after the EIR has been certified by the City Council.
Task 10: Assistance with Identification of Permits
As part of our efforts Eyestone will assist with the identification of regulatory permits and
requirements needed during construction. As part of this task, Eyestone will also be available to
attend field reviews and discuss mitigation measures.
Anticipated Technical Reports
Based on the Scope of Work provided above, the following are the environmental topics
for which technical studies may be needed for the Project and which Eyestone typically assigns
to subconsultants when detailed technical analyses are necessary. Specific subconsultants with
which Eyestone has successfully collaborated with in the past are also identified.
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• Archaeological, Paleontological, and Tribal
Resources
■ SWCA*
■ Statistical Research, Inc.
■ Dudek
• Arborists
■ Carlberg Associates
• Civil Engineering Services (Water Resources
and Utilities)
■ KPFF
■ Fuscoe
• Geotechnical Engineering
■ Geotechnologies, Inc.
■ Golder Associates, Inc.
■ Leighton Consulting, Inc.
• Hazards (Phase I and Phase 11)
■ Citadel
■ Partner Engineering and Science, Inc.
■ Murex Environmental, Inc.
• Noise
■ AES*
• Transportation
■ Gibson Transportation Consulting,
Inc.*
■ Fehr & Peers
■ Linscott, Law & Greenspan, Engineers
* These subconsultants are included as part of this proposal. Key staff representing these firms are also
identified below.
As previously described, our in-house resources include air quality specialists that focus
on the preparation of air quality, energy, and GHG emissions analyses. As such, the technical
analyses for these topics would be prepared in-house. In addition, Eyestone has enlisted
Acoustical Engineering Services to conduct the noise analysis and Gibson Transportation
Consulting, Inc. to conduct a peer review of the transportation analysis, including the VMT
analysis. SWCA will also provide technical analyses associated with cultural resources and
tribal cultural resources. A synopsis of their experience is provided further below.
Eyestone Qualifications
Eyestone Environmental is an LLC that was formed in 2009 and is led by Stephanie
Eyestone-Jones, a leader in the CEQA field in Los Angeles. Eyestone is a WBE and a SBE.
Eyestone's primary office is located within the City of El Segundo at 2121 Rosecrans Avenue.
Our strength at Eyestone is the technical proficiency of our highly experienced staff. In
addition to secondary education, our staff members have proven track records in their individual
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fields of expertise. Our professionals are considered leaders in the environmental consulting
field who are regularly asked to serve on industry panels, speak at public conferences, conduct
peer reviews, or provide expert witness testimony. In addition, our staff has often presented at
CEQA workshops and regularly provides CEQA training to our clients. Eyestone's professional
affiliations include membership with various professional planning organizations, such as the
American Planning Association (APA), the Association of Environmental Professionals (AEP),
and the Urban Land Institute (ULI). Members of our staff have additional affiliations with various
environmental and planning groups, such as the U.S. Green Building Council (USGBC) and the
Center for Urban Policy Research —Rutgers University.
Our staff includes highly experienced environmental planners, senior managers, and air
quality specialists known for preparing thorough and technically sound environmental
documentation for a wide variety of project types and associated environmental documentation.
Our staff are highly skilled in writing all sections of environmental documents and in the
coordination/management, distribution, and public review requirements set forth by
CEQA/NEPA. We place the greatest priority on keeping our staff informed of regulatory
developments and CEQA case law on a timely basis through regular staff meetings, discussion
forums, reading assignments, and attendance at CEQA workshops. In addition, Eyestone
Environmental has experience providing guidance to various jurisdictions regarding significance
thresholds and methodologies to be used in preparing environmental documents.
Our in-house resources include air quality services, rooted in the California and Federal
Clean Air Acts, enabling us to provide legally sound air quality impact analyses under CEQA
and NEPA, Health Risk Assessments (HRAs), stationary source permitting and emissions
inventories, and GHG analyses. Further, as the regulatory environment continues to evolve,
particularly with regard to GHGs, sustainability, and green building, our credentialed staff is
positioned at the forefront of the analytical scene, possessing a deep comprehension of the
complex factors affecting air quality and global climate change.
Our experienced in-house support staff offers industry -specific support services coupled
with a clear understanding of the expectations, requirements, and time constraints associated
with environmental planning, development, and documentation. Our in-house support services
include graphics, electronic and printed presentation materials, photographic imaging/scanning,
word processing, and document production and distribution services.
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Finally, Eyestone Environmental is strengthened by its effective relationships and
successful history with other consulting firms specializing in acoustics, transportation, biological
resources, cultural resource management, geology/geotechnical services, infrastructure
planning, and other highly specialized and technical fields.
Team Description and Experience
Eyestone Team Structure
Eyestone Environmental is led by Stephanie Eyestone-Jones, a recognized leader in the
environmental consulting field with more than 30 years of environmental consulting experience
in preparing legally sound CEQA and NEPA documentation for many of the most high -profile
projects in Southern California. As President, Stephanie Eyestone-Jones will serve as the
primary contact to coordinate services and will be responsible for negotiating and executing
contracts on behalf of Eyestone Environmental.
As illustrated in the following organization chart, Eyestone is comprised of a staff of 17.
Our staff includes highly experienced planners, senior managers, and air quality specialists who
have extensive experience with each of the issues addressed under CEQA. In addition, our in-
house support services include graphics, electronic and printed presentation materials,
photographic imaging/scanning, word processing, and document production and distribution
services.
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eyestone
ENVI RON MENTAL
ORGANIZATIONAL CHART
Company Operations / Project Oversight
Project Management/Analysis & Documentation
PRINCIPAL PLANNER
PRINCIPAL PLANNER
Research & Documentation r--
PRESIDENT
MANAGING PRINCIPAL I [ PRINCIPAL PLANNER
PRINCIPAL PLANNER I 1 SENIOR PLANNER
PLANNER J l PLANNER
Air Quality, Energy, and GHGAnalysls Mark Hagmann
DIRECTOR OF AIR QUALITY
PRINCIPAL ENGINEER , I Assistant Environmental
Technician
Support Services
PUBLICATIONS MANAGER) I (GRAPHICS TECHNICIANS)
Administrative Functions
HeidiHelen Knecht Maria Tobar - - .
OFFICE MANAGER/ ADMINISTRATIVE HUMAN RESOURCES
ACCOUNTING ASSISTANT
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Subconsultant Team
As indicated above, Eyestone has enlisted two highly reputed technical consultants that
provide technical expertise in the fields of noise, transportation and cultural and tribal resources.
These subconsultants include Acoustical Engineering Services for noise, Gibson Transportation
Consulting, Inc. for transportation (peer review) and SWCA for cultural and tribal resources
Noise —Acoustical Engineering Services (AES)
Acoustical Engineering Services (AES) provides a full range of acoustical consulting
services from those related to the entitlement process to design and construction administration.
The AES team brings over 45 years of combined experience providing cost-effective/feasible
solutions for all types of projects. Prior to establishing AES in 2010, its principals worked in the
capacity of discipline leader/director of acoustics division for multi -disciplinary international
engineering and environmental consulting firms in California, as well as in overseas offices.
AES provides acoustical consulting services in the following areas: Architectural Acoustics,
Environmental Acoustics, Mechanical Services Noise and Vibration, and Building Structural
Vibration.
Transportation (Peer Review) —Gibson Transportation Consulting
Gibson Transportation Consulting, Inc. (Gibson) was formed in 2009 to provide the
highest quality traffic engineering, transportation planning, and parking consulting services to
both public and private sector clients. Gibson staff has over 190 years of collective
transportation analysis experience, most of which has been gained on projects located in
Southern California and across the western United States. Gibson specializes in the
preparation of the transportation and parking sections of environmental documents for large and
small development projects, general and specific plans, and regional and local transportation
projects. Gibson works collaboratively with multi -disciplinary teams to produce clear, logical,
and readable technical reports and excels in interaction with the public and with decision -
makers to explain the analyses and the mitigation programs contained in those reports. Gibson
works on a wide variety of projects that vary in both size and scope, and its primary goal is to
effectively serve all of its clients.
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Cultural and Tribal Resources - SWCA
SWCA's cultural resources specialists are well versed in cultural resources laws and
regulations, including the Archaeological Resources Protection Act (ARPA), Native American
Graves Protection and Repatriation Act (NAGPRA), American Indian Religious Freedom Act
(AIRFA), and various state laws and regulations. Their specialists meet the requirements of
the Secretary of the Interior's Standards and Guidelines and hold numerous federal and state
permits that allow SWCA to provide cultural resources services throughout the country. SWCA's
cultural resources specialists have specialized training in all aspects of CRM, including
archaeology, historic preservation, architectural history, cultural resources compliance
monitoring, and tribal consultation/ethnography — all of which are largely driven by the National
Historic Preservation Act (NHPA).
Key Staff for Project
Eyestone's management team consisting of Stephanie Eyestone-Jones, Brad Napientek,
and Laura Rodriguez will lead the project and oversee a broader team of highly skilled planners.
As Eyestone's most experienced principal planners, Laura Rodriguez and Brad Napientek
together have over 25 years of combined experience as CEQA practitioners. These project
managers are long-term Eyestone employees and are anticipated to be available throughout the
life of the contract. Eyestone's project management team allows for flexibility in staffing based
on individual workloads and variations in availability over time. These overlapping management
roles also provide a level of redundancy to ensure the highest degree of quality control.
In addition, Mark Hagmann, P.E., and Everest Yan will lead efforts related to air quality,
energy, and greenhouse gas emissions. Mark Hagmann is regularly a part of the SCAQMD's
working groups and is a recognized leader with regard to the analysis of air quality, GHG, and
health risk.
Eyestone's key staff will be comprised of the individuals listed below. Also indicated is
each staff person's primary project tasks and availability.
Staff Person
Title
Primary Project Responsibilities
Availability
Stephanie Eyestone-
Jones
President
Project direction and strategy; attend
meetings; provide technical guidance
10%
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Staff Person
Title
Primary Project Responsibilities
Availability
Laura Rodriguez
Managing Principal
Project management; attend meetings;
20%
research; prepare and review environmental
documents; coordinate subs
Mark Hagmann
Director of Air Quality
For AQ, GHG, Energy: attend meetings;
20%
research; prepare and review related
sections
Brad J Napientek
Principal Planner
Project management; attend meetings;
40%
research; prepare and review environmental
documents; coordinate subs
Ashley Rogers
Principal Planner
Prepare and review environmental
30%
documents
Abbe Clemons
Principal Planner
Assist with preparation of environmental
10%
documents
Ashley Wright
Principal Planner
Research; assist with preparation of
20%
environmental documents
Everest Yan
Principal Engineer
For AQ, GHG, Energy: attend meetings;
20%
research; prepare and review related
sections
Robert Hilman
Senior Planner
Research; assist with preparation of
40%
environmental documents
Erica Sumner
Planner
Research; assist with preparation of
30%
environmental documents
Ashley Munoz
Planner
Research; assist with preparation of
20%
environmental documents
Matthew McPherson
Assistant Environmental
For AQ, GHG, Energy: research; prepare
20%
Technician
related sections
Henry Mateo
Graphics Technician
Prepare graphics
As needed
John Osako
Publications Manager
Establish document styles/templates,
As needed
formatting of documents, finalize documents
for publication
Provided below is a summary of the relevant experience of Eyestone staff. Detailed
resumes are attached.
• Stephanie Eyestone-Jones, President, will be responsible for all of
Eyestone's efforts. She is an urban planner and a recognized leader in the
environmental consulting field with more than 30 years of experience in
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managing and preparing documents in accordance with CEQA and NEPA
environmental review processes. Prior to founding Eyestone in 2009, Ms.
Eyestone-Jones was the Senior Vice President at PCR Services Corporation
(now ESA), where she was employed for nearly 17 years. She has overseen
the successful completion of technically sound and legally defensible
environmental documents for hundreds of controversial and high -profile
projects throughout Southern California. During the past 30 years, Ms.
Eyestone-Jones has been responsible for environmental documents for over
50 million square feet of commercial/employment space and over 20,000
residential units. She is specifically known for her ability to successfully certify
CEQA documents for projects in litigious circumstances.
Ms. Eyestone-Jones will be available to assist with overall CEQA document strategy
and any technical issues that may arise. Stephanie has a hands-on approach with
projects at Eyestone.
• Brad Napientek, Principal Planner, has more than ten years of experience in
the preparation and management of environmental compliance documentation
pursuant to CEQA and NEPA. Mr. Napientek has prepared EIRs,
Environmental Impact Statements, Initial Studies, MNDs, Mitigation Monitoring
and Reporting Programs, Environmental Assessments, and Categorical
Exclusions for a variety of project types, including commercial/retail,
institutional, agriculture, mixed -use developments, and Caltrans infrastructure
projects. He specializes in the analysis of agriculture and forest resources,
biological resources, hazards and hazardous materials, public services (fire,
police protection, parks, and libraries), and utilities (water supply, wastewater,
solid waste, and energy). Mr. Napientek has recently managed EIRs for large-
scale projects including the District NoHo Project, high-rise commercial/office
and mixed -used projects in Hollywood and Downtown Los Angeles.
Mr. Napientek will be the primary senior manager and will lead the preparation of
environmental document, as well as draft and review environmental documents.
• Laura Rodriguez, Managing Principal, has more than 15 years of experience
in the preparation and management of environmental documentation pursuant
to CEQA and NEPA. Ms. Rodriguez has played a key role in the preparation
and management of Environmental Impact Reports, Environmental Impact
Statements, Initial Studies, Mitigated Negative Declarations, Environmental
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Assessments, and Addenda for a variety of project types, including
transportation, renewable energy, medical, commercial/retail,
sports/entertainment, institutional, and mixed -use developments. Her primary
responsibilities include the management of and coordination with clients,
subconsultants, and agency staff; writing and reviewing environmental
documents; technical research; task, budget, document, and schedule
management; and managing the production and distribution of environmental
documents.
Ms. Rodriguez will be available to assist with project management and draft and
review environmental documents.
• Mark Hagmann, P.E., Director of Air Quality, has over 25 years of technical
and supervisory experience related to the preparation of air quality technical
studies for toxic air contaminants, criteria pollutants, and greenhouse gases
(GHG). He has extensive knowledge of the CEQA and NEPA regulatory
process and the rules and regulations established by the South Coast Air
Quality Management District. Mr. Hagmann has prepared Air Quality Impact
Assessments (AQIA) and Health Risk Assessments (HRAs) required under
various state and federal environmental regulations, including NEPA and
CEQA, RMPP, Cal ARP, AB2588, and Proposition 65. He has also conducted
GHG analyses consistent with State, regional and local guidance. Mr.
Hagmann has extensive expertise with all applicable modeling tools including
CaIEEMod, EMFAC, AERMOD, HARP, Cal3QHC, CALINE4, and EDMS. He
was also selected by the SCAQMD to provide CEQA-Air Quality Specialist
consulting services related to SCAQMD dispersion modeling, HRAs, and GHG
analyses and GHG mitigation and monitoring plans. Mr. Hagmann also
currently leads the preparation of GHG analyses in support of ELDP
applications.
Mr. Hagmann will be available to assist with overall strategy related to the preparation
of air quality, energy, and greenhouse gas emissions analyses.
• Everest Yan, EIT, Principal Engineer, has over 17 years of technical and
supervisory experience related to the preparation of air quality technical studies
for toxic air contaminants, criteria pollutants, and GHG. He has extensive
knowledge of the CEQA and NEPA regulatory processes and the rules and
regulations established by the South Coast Air Quality Management District.
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Mr. Yan has prepared Air Quality Impact Assessments (AQIA) and Health Risk
Assessments (HRAs) required under various State and federal environmental
regulations, including NEPA and CEQA, AB2588, and EPA Superfund cleanup
sites. He has also conducted GHG analyses consistent with State, regional
and local guidance. Mr. Yan has extensive expertise with all applicable
modeling tools including CaIEEMod, EMFAC, AERMOD, HARP, LeadSpread,
EMSOFT, ProUCL and Cal3QHC/CALINE4. In addition, Mr. Yan has
performed a number of HRAs for the Department of Toxic Substances Control
related to cleanup of Superfund sites, including the Exide Technologies
Residential Cleanup and the Santa Susana Field Laboratory. He also has
experience in air quality mitigation monitoring projects related to CEQA, such
as the Beverly Hilton/One Beverly Hills and Metro Purple Line Construction.
Mr. Yan was also previously selected by the SCAQMD to perform on -call
services assisting staff with review of AB 2588 Toxic Hot Spots Program
reports. Tasks under this on -call contract included review of toxic air emissions
inventories and health risk assessments as a third party reviewer. He also
performed services for local government agencies such as City of Beverly Hills,
City of Temecula. Services included ambient real-time air quality monitoring,
health impact assessments (HIA) and vibration monitoring.
Mr. Yan will be available to manage the preparation of air quality, energy, and GHG
emissions analyses.
• Ashley Rogers, Principal Planner, has 23 years of experience in project
management, environmental impact analysis, and land use planning. She has
prepared and managed environmental documentation pursuant to CEQA and
NEPA for a variety of project types, including large-scale residential,
commercial/retail, academic/institutional, sports/entertainment, and mixed use
projects, including high-rise development and new subdivisions, throughout
Southern California. With extensive experience in preparing analyses for all
environmental topics covered under CEQA and NEPA, Ms. Rogers specializes
in the analysis of land use and aesthetics/views. She has been responsible for
project management including strategic planning, scheduling, and budget
establishment/management; coordination with clients, subconsultants, and
agency staff; environmental document preparation, coordination, and review;
database development; technical research; and photographic documentation.
Known for exacting standards and excellent communication skills, Ms. Rogers
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has successfully completed technically sound and legally defensible
environmental documents for high -profile clients such as The Walt Disney
Company, Five Point Holdings LLC (The Newhall Land and Farming
Company), Westfield LLC, Paramount Pictures Corporation, AEG, Lytle
Development Company, University of Southern California, The J. Paul Getty
Trust, and Boeing Realty Corporation.
Ms. Rogers will be available to draft and review environmental documents.
• Robert Hilman, Senior Planner, has 25 years of experience in the preparation
of environmental documentation in compliance with CEQA and NEPA. He has
prepared Environmental Impact Reports, Environmental Impact Statements,
Initial Studies, Mitigated Negative Declarations, Mitigation Monitoring and
Reporting Programs, Environmental Assessments, and Categorical Exclusions
for a variety of project types, including large mixed -use, residential,
commercial/retail, and institutional projects, as well as for General Plans and
Specific Plans. His responsibilities include coordination with subconsultants
and agency staff, environmental document preparation and coordination,
analytical research, document/task management, fulfilling public noticing
requirements, and production and distribution. Mr. Hilman specializes in the
analysis of large, high -profile, mixed -use development projects and is well
versed in all CEQA environmental issues.
Mr. Hilman will be available to assist with the preparation of environmental
documents.
• Erica Sumner, Planner, has two years of experience in environmental
planning with a wide range of experience in coordinating teams and providing
planning services for urban and transportation projects. Prior to joining
Eyestone Environmental in May 2020, Ms. Sumner worked at Caltrans where
she managed the environmental compliance process for projects at various
stages of delivery, prepared environmental documentation for NEPA and
CEQA compliance, and coordinated state and federal permitting for
transportation improvement projects. At Eyestone, Ms. Sumner is involved in
the preparation of environmental documentation for various commercial and
residential projects, pursuant to CEQA. Her responsibilities include the
preparation of environmental documentation, such as Sustainable Community
Project Exemptions, Initial Studies, CEQA Findings, Environmental Impact
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Report Addendums, and analysis related to aesthetics for Environmental
Impact Reports.
Ms. Sumner will be available to assist with the preparation of environmental
documents.
• Ashley Munoz, Planner, has a background in environmental studies and
knowledge of issues related to climate change, environmental policy, city
planning, and sustainability. Prior to joining Eyestone Environmental in 2018,
As a planner at Eyestone, Ms. Munoz is involved in the preparation of
environmental documents for commercial, residential, and mixed -use projects,
pursuant to CEQA. Her responsibilities include reviewing regulatory reports,
conducting research, and summarizing documents to assist in drafting EIRs,
Initial Studies, and MNDs. Ms. Munoz specializes in the analysis of public
services (libraries, police protection, parks and recreation, and schools),
utilities (solid waste, water supply, and wastewater), and population and
housing.
Ms. Munoz will be available to assist with the preparation of environmental
documents.
• Matthew McPherson, Assistant Environmental Technician, is a recent
graduate of LMU and is currently primarily assisting with our air quality, energy,
and GHG analyses. Mr. McPherson will assist with the preparation of the air
quality, energy, and GHG emissions analyses and other portions of the
environmental document as needed.
As discussed above, to recognition of our underlying strategy that project teams be
formed to best respond to the characteristics and nuances of individual assignments, Eyestone
has identified AES to assist with noise, SWCA to provide technical documentation for cultural
and tribal cultural resources (including assistance with AB 52 consultation) and Gibson to
conduct a peer review of the transportation analysis. The principal of each of these firms
leading their respective services is identified along with their contact information.
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Noise —Acoustical Engineering Services (AES)
• Sean Bui, P.E., Principal, would serve as the Project Manager for the noise
analysis. Mr. Bui has 21 years of experience in the field of noise and vibration
with emphasis on building services noise and vibration control, building
structural vibration, environmental noise studies, and transportation noise
analysis. He has collaborated with architects and engineers on the design of a
wide variety of buildings, including performing arts center, high -end luxury
residential, healthcare facilities, museums, libraries, and educational facilities.
Sean Bui, P.E., Principal
Acoustical Engineering Services
22801 Crespi Street
Woodland Hills, California 91364
Tel: (310) 295-7750
sean.buiC@-aesacoustics.com
Cultural and Tribal Resources — SWCA
• Chris Millington, M.A., RPA, Senior Archaeologist - The tribal and cultural
resources analyses will be led by Chris Millington. Mr. Millington is a senior
archaeologist and project manager in SWCA's Pasadena, California, office with 18
years of experience in cultural resource management. His responsibilities include
project management, agency coordination, directing fieldwork, authoring cultural
resources reports, research, managing and analyzing spatial data, map production,
and graphics. Having contributed to over 300 compliance -driven projects with SWCA
in eight states across the western United States, Mr. Millington has developed
expertise in CEQA support, particularly for development projects in urban and
suburban settings. During the last 12 years, Mr. Millington has focused on projects
and research predominantly within his native southern California, including both rural
and built environment settings. He is versed in federal, state, and agency -specific
cultural resource management laws and has particular expertise in the California
Environmental Quality Act (CEQA), National Environmental Policy Act (NEPA), and
Sections 106 and 110 of the National Historic Preservation Act (NHPA).
Chris Millington
Senior Archaeologist
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SWCA Environmental Consultants
Tel: (626) 489-3673
cmillington@swca.com
Transportation (Peer Review) —Gibson Transportation Consulting
• Sarah M. Drobis, Principal, would serve as the Project Manager for the
transportation analysis. Ms. Drobis has over 20 years of experience in the
traffic and transportation engineering industry, directing and conducting
complex parking and transportation planning studies for a wide variety of public
and private projects throughout Southern California. She performed numerous
traffic impact and parking demand studies, comprehensive mitigation
programs, and site access/internal circulation reviews for retail, residential and
medical development projects, as well as schools, universities and churches
throughout California. Her expertise also includes operational analyses,
access and circulation planning for various travel modes (vehicular, pedestrian,
truck, transit, etc.), transportation master planning, regional travel demand
modeling, corridor studies, signal warrant analyses, development of trip
generation models and traffic simulation modeling. Ms. Drobis has managed
numerous parking studies and shared parking demand analyses for various
commercial, residential, institutional and mixed -use developments, including
the Manhattan Village Shopping Center Enhancement Project in the City of
Manhattan Beach. She has also completed traffic and parking studies for Arts
Club West Hollywood, The Ford Theatres, NBCUniversal, AMPAS Academy
Museum of Motion Pictures, Hollywood Central Park, the University of
Southern California Health Sciences Campus, The Gardens Casino, and
Oakwood Secondary School, as well as a large scale traffic congestion
improvement program for Los Angeles.
Sarah M. Drobis, P.E., Principal
Gibson Transportation Consulting, Inc.
555 W. 5th Street, Suite 3375
Los Angeles, CA 90013
Tel: (213) 683-0088
sdrobis(@_gibsontrans.com
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Staff Experience and Capabilities
Eyestone's in-house capabilities focus on environmental planning and documentation,
with a meticulous attention to legal and technical details and procedural requirements. We are
intimately familiar with all issues addressed under CEQA and NEPA, as well as other regulatory
requirements including, but not limited to, aesthetics, views, light and glare, shade/shadow, and
related urban design issues; air quality, including greenhouse gas (GHG) analysis, related
sustainability issues, and Leadership in Energy and Environmental Design (LEED°) criteria and
certification; biological resources; historic resources, archaeological resources, and
paleontological resources; geology/soils and geotechnical issues; hazards and hazardous
materials; hydrology and water quality; land use and planning; noise; population, housing,
including affordable housing and relocation issues, and employment; police protection, fire
protection, schools, libraries, and parks and recreational facilities; traffic, transportation, and
parking; water supply and infrastructure, including coordination of Water Supply Assessments
(WSAs), wastewater, solid waste, natural gas, and electricity; environmental justice and
community impacts; and alternatives.
Eyestone regularly prepares and manages the preparation of environmental
documentation for various municipalities in Southern California, including the City of Los
Angeles, the County of Los Angeles, City of Pasadena, the City of Long Beach, the City of
Manhattan Beach, the City of Glendale, and the City of West Hollywood. In addition, we have
assisted agencies, such as the City of Long Beach Community Planning Department, in the
review of EIRs prepared within the City of Long Beach.
Eyestone also currently has a contract with the City of Los Angeles Department of City
Planning under which we have assisted and continue to assist with providing standardized and
updated text for the environmental setting, regulatory framework, and mitigation measure
sections of the City of Los Angeles' environmental documents, particularly MNDs. We are also
currently working with the City of Los Angeles Department of City Planning to update their
CEQA Guide for use by City planners and CEQA practitioners in preparing CEQA documents.
Eyestone's project experience includes both urban infill projects and development located
within more rural or undeveloped areas. With our expertise, Eyestone has prepared
environmental documentation for a wide range of project types, including educational facilities,
large-scale mixed -use developments, specific plans, museums, community centers, new
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communities/subdivisions, event centers, affordable housing projects, senior housing projects,
film and television studios, regional shopping centers with anchor stores and distribution
centers, high-rise commercial buildings, and hotels. We also have experience preparing CEQA
documents for projects involving long-term master plans, site- and neighborhood -based Specific
Plans, Environmental Leadership Development Projects (ELDPs), and a variety of entitlements
including zone changes, general plan amendments, conditional use permits, tract maps and
parcel maps, etc. We've also worked on projects located in designated redevelopment areas,
housing incentive areas, Transit Priority Areas, Transit -Oriented Communities, State Enterprise
Zones, adaptive reuse areas, rail project areas, streetscape master plan areas, historic districts,
arts districts, and various zoning overlay districts.
Based on our extensive project experience, Eyestone is highly familiar with and adept at
preparing documents involving complex technical issues, such as air quality, GHG emissions,
noise, land use, traffic, and aesthetics/visual resources, and many of our projects include
controversial elements and/or highly motivated stakeholders who are sophisticated in terms of
their understanding of key environmental issues and the public review process.
Eyestone's history of successfully completing environmental documentation for
high -profile projects stems from our technical knowledge and meticulous attention to legal and
technical details and procedural requirements. The extensive technical and support capabilities
of our staff offer a high degree of efficiency in our work efforts and a superior quality in all of our
work products. Eyestone takes great pride in its unparalleled ability to complete projects in a
timely and cost-efficient manner. Our collective experience has provided us with the tools to
accurately assess and anticipate the time and costs required to effectively complete
environmental documentation for every project.
Our past and recent work includes the preparation of EIRs and various other
environmental documents, including Mitigated Negative Declarations (MNDs), EIR Addenda,
Sustainable Communities Environmental Assessments (SCEAs), and Sustainable Communities
Project Exemptions (SCPEs) for projects in several different jurisdictions and settings, including:
• Numerous film and television studio projects, including the Paramount Pictures
Master Plan Project, NBCUniversal, Sunset Bronson Studios, Sunset Gower
Studios, and Columbia Square.
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• The USC Development Plan, USC Coliseum, USC Galen Center, and Los
Angeles Football Club, all located within a university and public park setting in
Los Angeles.
• Museum and arts projects such as the Los Angeles County Museum of Art
(LACMA), the Lucas Museum of Narrative Art, the ArtCenter College of Design
in Pasadena, and the Getty Center, as well as the Getty Villa near Malibu.
• Large-scale residential/mixed-use communities such as the 4,400-residential-
unit Boyle Heights Mixed -Use Project, as well as several new planned
communities in northern Los Angeles County for Five Point Holdings (formerly
The Newhall Land and Farming Company).
• Various large-scale, mixed -use projects such as Westfield Promenade,
Crossroads Hollywood, Paseo Marina, and Angels Landing that collectively
involve millions of square feet of new uses and residential units to reinvigorate
communities.
• Numerous housing projects, including affordable and senior housing projects
located throughout the City of Los Angeles and the City of Long Beach.
• Numerous regional shopping centers, including Westfield Century City, the
Village at Westfield Topanga, Westfield Valencia, the Manhattan Village
Shopping Center, and the 2nd & PCH Shopping Center. Collectively, these
shopping centers have included multiple new anchor tenants such as Target,
Macy's, Nordstrom, Costco (with a fueling station), and grocery stores, as well
as substantial restaurant space, movie theaters, fitness clubs, and parking
structures.
Detailed information for representative projects is provided below.
• District NoHo—Eyestone recently prepared the Draft EIR for the District NoHo
Project. The Project proposes a transit -oriented development on
approximately 15.9 acres of land owned by the Los Angeles County
Metropolitan Transportation Authority (Metro) at and including the terminus of
Metro's B (Red) Line and G (Orange) Line (Project Site) as part of a joint
development effort with Metro. The Project would include improvements to
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transit facilities and include approximately 1,523,528 square feet of residential
uses comprised of 1,216 market rate units and 311 affordable residential units,
up to 105,125 new square feet of retail/restaurant uses, and up to 580,374 new
square feet of office space. The proposed uses would be located within
several buildings on multiple "Blocks" ranging in height from one to 28 stories.
The proposed uses would be supported by up to 3,313 vehicle parking spaces
and up to 1,158 bicycle parking spaces. The Project would include three
publicly accessible plazas totaling approximately two acres, with access to the
Metro B (Red) Line. Additionally, as part of the Project, certain surplus City
rights -of -way are proposed to be merged into the Project Site which, if
approved, would bring the total lot area to 16.07 acres. Overall, at buildout, the
Project would remove 49,111 square feet of existing industrial/warehouses
uses and construct 2,209,027 square feet of new floor area, resulting in a net
increase of 2,158,191 square feet of floor area within the Project Site, with a
Floor Area Ratio (FAR) of 3.16:1.
• Promenade 2035—Eyestone recently completed the EIR for the Promenade
2035 Project, with the City of Los Angeles as Lead Agency. The Project
includes the redevelopment of the 34-acre Westfield Promenade shopping
center with a new multiple -phased, mixed -use development consisting of
residential, retail/restaurant, office, hotel and entertainment uses within the
Warner Center 2035 Specific Plan area of the City of Los Angeles. The Project
would specifically include up to 1,432 multi -family residential units, 244,000
square feet of retail/restaurant uses, 629,000 square feet of office space, up to
572 hotel rooms, and an Entertainment and Sports Center approximately
320,050 square -feet and 15,000 seats in size. Overall, at buildout, the Project
would remove 641,164 square feet of existing floor area and construct
3,271,050 square feet of new floor area, resulting in a net increase of
2,629,886 square feet of new floor area within the Project Site. The Project will
be developed in multiple phases (seven subphases) with buildout of the Project
anticipated to be completed in 2033. The EIR was comprehensive and
provides for flexibility in the phasing of development in response to market
demand.
• Sunset Gower Studios Enhancement Plan —The Sunset Gower Studios
Enhancement Plan involves the removal of 160,611 square feet of existing
floor area and the construction of 627,957 square feet of new floor area,
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consisting of 599,335 square feet of creative office space and 27,172 square
feet of production support space. The new uses would be within three
buildings. Overall, the Project would result in a total of 852,792 square feet of
creative office space, 53,778 square feet of production support, 169,412
square feet of sound stages, and 6,516 square feet of restaurant space on the
Project Site, with a total floor area of 1,083,948 square feet. Demolition
activities would include the removal of an individually eligible historic structure
and contributors and non -contributors to a prospective historic district. The
Project includes the construction of up to 1,335 new parking spaces, within: a
new parking structure with six above -grade levels and three subterranean
levels; three subterranean parking levels below an existing surface lot (staging
area); and three subterranean levels below Building A. The Final EIR for this
project was completed August 2020.
• Paramount Pictures Master Plan —The Paramount Pictures Master Plan
Project involves the redevelopment of portions of Paramount Studios with new
studio -related uses, circulation improvements, parking facilities, and
pedestrian -oriented landscaped areas. The improvements would be
implemented through the proposed Paramount Pictures Specific Plan, which
would guide development within the Project Site through the year 2038. The
proposed Specific Plan would allow for the construction of up to approximately
1,922,300 square feet of new stage, production office, support, office, and retail
uses, and the removal of up to approximately 536,600 square feet of existing
stage, production office, support, office, and retail uses, for a net increase of up
to approximately 1,385,700 square feet of floor area within the Project Site
upon completion of the proposed Project.
• NBC Universal Evolution Plan—Eyestone staff prepared the EIR for the
Universal City Evolution Plan, which sets forth a framework to guide the
development of the existing 391-acre Universal Studios property. The EIR
analyzed the potential environmental effects of development pursuant to the
Universal Studios Specific Plan, which guides future development within the
portion of the project site located within unincorporated Los Angeles County;
and site -specific zoning for the portion of the project site located within the City
of Los Angeles. Originally proposed as a very large mixed -use development
(i.e., nearly 3,000 residential units and approximately 2.6 million square feet of
various types of commercial uses), in response to political and community
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input, the Applicant revised the project by dropping the residential component
and increasing the commercial component reinforcing the project site's identity
as a working entertainment studio. The EIR was comprehensive and was
prepared with the City as Lead Agency and the County as Responsible
Agency.
• Manhattan Village Shopping Center Enhancement Project—Eyestone staff
completed the EIR for the Manhattan Village Shopping Center Enhancement
Project. The Shopping Center Enhancement Project proposes an increase of
approximately 123,672 square feet of net new retail and restaurant gross
leasable area (GLA) (approximately 194,644 square feet of new GLA and
demolition of approximately 70,972 square feet of existing retail, restaurant,
and cinema GLA) within the northern and central portions of the Shopping
Center. Recognizing that the Shopping Center's zoning allows for several land
uses and in order to respond to the future needs and demands of the southern
California economy, as well as Shopping Center and tenant demands, an
equivalency program is proposed as part of the Project that provides for the
exchange between land uses currently permitted by the existing Master Use
Permit based on P.M. peak traffic equivalency factors.
References
Provided below are a few of our client references.
Laurie Stone
Associate Senior Vice President
Real Estate and Asset Management
University of Southern California
3335 S. Figueroa St., Unit G
Los Angeles, CA 90007-3841
Telephone: (213) 821-3070
Email: laurie.stone(a)_usc.edu
Page 114 of 219
e y e s t o n e
ENVIRONMENTAL
Eduardo Schonborn
Development Services Department
City of El Segundo
June 3, 2022 — Page 31
Milena Zasadzien
Senior City Planner
City of Los Angeles Department of City Planning
221 N. Figueroa St., Ste. 1350
Los Angeles, CA 90012-2639
Telephone: (213) 847-3636
Email: milena.zasadzien(c)lacity.org
Heather Bleemers
Senior City Planner
Los Angeles City Planning
City of Los Angeles
221 N. Figueroa St., Ste. 1350
Los Angeles, CA 90012-2639
Telephone: (213) 978-1322
Email: heather. bleemers(a)lacity.org
Brian League
Property Development Manager
Community Services Administration
City Manager
City of West Hollywood
8300 Santa Monica Boulevard
West Hollywood, CA 90069
Telephone: (323) 848-6576
Email: bleague weho.org
Control of Costs and Schedule and Timeline
Eyestone's understands the importance of costs and schedule. Our approach to
controlling project costs and schedules is based on a foundation of strong communication and
clarity of tasks and deliverables upfront. Before we commence our work, we strive to make sure
there is clarity on the project description. In addition, for all of our projects, we create an
extensive data needs list based on upfront discussion with the City regarding the scope of work,
technical analyses needed and specific aspects of the Project. That data needs list includes
Page 115 of 219
e y e s t o n e
ENVIRONMENTAL
Eduardo Schonborn
Development Services Department
City of El Segundo
June 3, 2022 — Page 32
responsible parties and due dates for each of the items needed to complete the EIR, including
the various technical reports. That data needs list is then used to formulate a schedule that is
reviewed and approved by the City. Subsequently, we conduct regular project meetings to
monitor the status of the data needs and technical reports and the overall project schedule. In
addition, Eyestone regularly prepares meeting notes and agendas to keep the overall process
moving and ensure that all team members are on track. In addition, if issues arise, Eyestone's
approach is to immediately communicate the issue so that it can be addressed as quickly as
possible. This approach has ensured the successful completion of environmental documentation
by Eyestone.
With regard to timeline, Eyestone estimates that the EIR process can be completed
within a 14 to 16 month timeframe assuming the project description is set once work
commences and that technical reports are expeditiously prepared. This timeframe also
assumes timely review of the Initial Study and EIR.
Proposed Fees
As detailed in Table 1 on page 33, based on our understanding of the Project and our
previous experience with similar Projects and the scope of work provided above, Eyestone's
estimated fee to complete the EIR process includes staff fees totaling $352,190, plus direct
expenses, including printing costs totaling $15,000. These fees include the noise technical
analysis to be prepared by AES. Fees for SWCA and Gibson are also included in Table 1.
Eyestone cannot precisely estimate the level of effort and associated fees that will be
required to incorporate City revisions to the various iterations of the Draft and Final EIR, to
prepare the Final EIR, and to attend meetings. Thus, we have included estimates for each of
these tasks based on a specific number of staff hours. In the event less effort is required than
provided with these estimates, Eyestone will not bill the balances. In any instance where the
level of effort required to complete these tasks exceeds our estimates, Eyestone will
immediately bring such issues to your attention and will not proceed further without consent.
Page 116 of 219
e y e s t o n e
ENVIRONMENTAL
Eduardo Schonborn
Development Services Department
City of Ell Segundo
June 3, 2022 — Page 33
Table 1
Summary of Proposed Fees for EIR
Task
Task Description
Fees
Phase
1 Tasks
1
Project Initiation
$19,785
2
Preparation of Initial Study/Preparation of NOP
$17,865
City Revisions
$4,640a
Phase
2 Tasks
3
Preparation of Screencheck Draft EIR for City Review
Air Quality and GHG Analyses
$38,300
Noise Analysis
$22,060
Other EIR Sections
$114,155
Subtotal Screencheck Draft EIR
$166,470
4
City Revisions/Prepare and Distribute Draft EIR for Public Review
$27,140a
5
Prepare Screencheck Final EIR for City Review
$24,815a
City Revisions/Prepare and Distribute Final EIR
$16,580a
6
CEQA Findings
$9,880
7
Project Management and Meetings with the City
$39,900 a
8
Planning Commission/City Council Meetings
$10,250 a
9
Notice of Determination
$2,180
10
Assistance with Identification of Permits
$4,640 a
GRAND TOTAL EYESTONE ENVIRONMENTAL STAFF FEES
$352,190
Estimated Direct Expenses
$15,000b
SWCA — Cultural and Tribal Resources Technical Reports
Archaeological Resources
$7,500
Tribal Cultural Resources with AB 52 Consultation Assistance
$11,500
Historical Resources
$45,000 (estimate)
Gibson Transportation — Peer Review of Transportation Analysis
$25,000
a These values are estimates based on the staff hours provided herein; actual costs could be higher or
lower. Should actual costs be lower, only actual costs will be billed. Should circumstances cause actual
cost to exceed budgets for the line items, additional authorization will be sought prior to exceeding
approved budgets.
b This value is an estimate and will generally be determined by the number of copies of the Draft and Final
EIR that will be required.
This fee is an estimate and may be reduced should existing materials and reports already be available.
Page 117 of 219
e y e s t o n e
ENVIRONMENTAL
Eduardo Schonborn
Development Services Department
City of Ell Segundo
June 3, 2022 — Page 34
Should the need arise for additional professional services beyond those set forth in this
scope of services due to changes in the review process or the regulatory environment, Eyestone
will request written authorization to proceed prior to the initiation of the additional services.
Factors triggering an increase in the scope of services and a revised fee may include, but are
not necessarily limited to: modifications in the Project after the initial program materials have
been prepared and preparation of the project description and EIR analyses have begun;
analysis of technical issues other than those identified in this scope of work; revisions due to
changes in the technical reports prepared by others; more City comments or meetings than
anticipated; more public comments than anticipated; production of additional documents; or
significant delays in the Project beyond the control of Eyestone.
Fees and charges will be billed on a monthly basis in accordance with the schedule of
Eyestone Environmental 2022 Billing Rates, presented as Attachment A. Costs associated with
the technical reports to be prepared by other subconsultants, as identified above are not
included in this fee proposal.
We hope to have the opportunity to work with the City on this exciting project and
appreciate the opportunity to provide you with this proposal. Should you have any questions or
require additional information please feel free to contact me at (424) 207-5330.
Sincerely,
"�� ;�r__ X '�
Stephanie Eyestone-Jones
EYESTONE ENVIRONMENTAL, LLC
President
Attachments:
Attachment A—Eyestone Environmental 2022 Billing Rates
Page 118 of 219
Attachment A
Eyestone Environmental 2022 Billing Rates
Page 119 of 219
e y e s t o n e
ENVIRONMENTAL
EYESTONE ENVIRONMENTAL 2022 BILLING RATES
PROFESSIONAL TIME
President....................................................................................................
$240.00
Director of Air Quality.................................................................................
$180.00
Principal Planner........................................................................................$170.00
SeniorPlanner...........................................................................................$150.00
Planner......................................................................................................
$135.00
Associate Planner......................................................................................$125.00
Assistant Planner.......................................................................................$105.00
Intern/Research Assistant............................................................................
$70.00
Graphics/GIS Specialist...............................................................................$95.00
Publications Specialist.................................................................................
$85.00
DIRECT EXPENSES
Direct expenses will be billed at 100 percent of actual cost. Direct expenses will include,
but will not be limited to, the following:
• Printing costs.
• Postage, delivery, and communication costs.
• Mileage based on the most recent rate set forth by the Internal Revenue Service.
BILLING TERMS
• Invoices will be sent to the client on a monthly basis with payment expected within
30 days from receipt of invoice.
• Eyestone will adjust its billing rates at the beginning of each subsequent year.
However, the rates provided above will not increase by more than 5 percent each
calendar year.
2121 Rosecrans Avenue, Suite 3355, El Segundo, California 90245
Phone: (424) 207-5333 Fax: (424) 207-5349
Page 120 of 219
{:ICVoy
ELEUND
TITLE:
City Council Agenda Statement
Meeting Date: August 16, 2022
Agenda Heading: Consent
Item Number: B.11
Update on Emergency Repair of the Pool Heaters at the El Segundo Wiseburn Aquatics
Center
RECOMMENDATION:
Receive and file staff's report regarding the status of the emergency repairs
needed to address the failure of pool heaters at the El Segundo Wiseburn
Aquatics Center;
2. Adopt a motion, by four -fifths vote, to determine the need to continue the
emergency actions approved under Resolution No. 5343.
3. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
Amount Budgeted: $185,000 (Proposed FY 2022-23 Budget)
Additional Appropriation: None.
Account Numbers: $185,000 (001-400-5213-6215: Wiseburn Aquatics Center
Repair and Maintenance)
BACKGROUND:
On June 7, 2022, the City Council adopted Resolution No. 5343 to declare an
emergency, under Public Contract Code §§ 1102, 20168, and 22050, due to the failure
of pool heaters at the Aquatics Center, and approve the award of a contract to Knorr
Systems International in the amount of $168,510 and $16,490 as contingency funds, to
make the necessary repairs.
After authorizing the award of a contract without public bidding due to an emergency,
state law requires that the City Council to review the emergency action at each regular
meeting thereafter. If the Council determines, by four -fifths vote, that there is a need to
continue the emergency actions, then such work may continue.
Page 121 of 219
Update on Emergency Repair of the Pool Heaters at the El Segundo Wiseburn
Aquatics Center
August 16, 2022
Page 2 of 3
DISCUSSION:
Subsequent to the award of the construction contract, staff met with the contractor at
the direction of the City Council to expedite this project. In this meeting, it was decided
to obtain all the necessary parts which were readily available in the United States (US)
and only obtain the parts from overseas which were not available in the US.
Subsequently, staff processed the necessary change orders for a total amount of
$16,002.21, which allowed the contractor to purchase and install new exterior heat
exchange units of the same capacity in lieu of importing repaired parts for these units
from overseas. However, the parts for the internal exchange units had to be
expeditiously ordered from overseas since these units are not available in the US.
These actions expedited the lead time for receiving the needed parts and allowed the
repairs to be completed 9 weeks sooner than previously anticipated.
Furthermore, it is to be noted that during the repair work, some debris was discovered in
the exterior heat exchange units, even though both the large and small pool filters had
been regularly maintained per manufacturer's recommendation and both filters were
recently cleaned by staff just prior to this repair work. The staff met with the City's
consultant engineer and it was decided to install the necessary Y-Strainers at the supply
side of the exterior exchange units at a cost of $5,357.83. The function of these Y-
Strainers (see the attachment for a drawing) is to intercept the debris which may be
present in the circulation piping system. The installation of these Y-Stainers is good
plumbing practice and is highly recommended by industry standards. These Y-Strainers
were not part of the original pool design and consequently were not installed. The
project is awaiting delivery of the strains, which are expected to be delivered and
installed the week of August 15th
Staff finds that the underlying emergency declared under Resolution No 5343 persists
and recommends that the City Council, by four -fifths vote, determine the need to
continue the previously approved emergency actions. This higher vote threshold is
mandated by Public Contract Code § 22050(c).
CITY STRATEGIC PLAN COMPLIANCE:
Goal 2: Support Community Safety and Preparedness
Objective: El Segundo is a safe and prepared city.
Goal 4: Develop and Maintain Quality Infrastructure and Technology
Objective 4A: El Segundo's physical infrastructure supports an appealing, safe and
effective community.
Page 122 of 219
Update on Emergency Repair of the Pool Heaters at the El Segundo Wiseburn
Aquatics Center
August 16, 2022
Page 3 of 3
Objective 413: El Segundo's technology supports effective, efficient, and proactive
operations.
PREPARED BY:
Cheryl Ebert, Senior Civil Engineer
REVIEWED BY:
Elias Sassoon, Public Works Director
APPROVED BY:
Darrell George, City Manager
ATTACHED SUPPORTING DOCUMENTS:
Attachment 1 - Image of Y Strainer
Page 123 of 219
Attachment 1
Image of Y Strainer
Ob
Page 124 of 219
{.,rVoy City Council Agenda Statement
ELSEGUNDO Meeting Date: August 16, 2022
Agenda Heading: Consent
Item Number: B.12
TITLE:
Agreement Amendment for Auditor Clifton Larson Allen LLP to Augment Services and
Extend Term
RECOMMENDATION:
Approve an amendment to agreement no. 5778 with Clifton Larson Allen LLP to
exercise the contract option to renew the agreement for one-year and for an
additional $68,600 to increase the total contract amount to $249,173 (four-year
period) for audit services.
2. Authorize the City Manager to execute the amended agreement (No. 5778B).
3. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
Included in Adopted FY 2022/23 Budget
Amount Budgeted: $68,600
Additional Appropriation: N/A
Account Number(s): 001-400-2502-6214 (Finance Department - Professional
Services)
BACKGROUND:
California law requires municipalities to change audit firms, or change the audit team,
every five years. In July 2019, a request for proposals for professional (RFP) auditing
services was sent out to 17 professional audit firms. The city received responses from
six firms. Finance staff reviewed each RFP and rated each firm on their professional
personnel, technical qualifications, audit approach and the price for the engagement.
The City's current audit firm, Clifton Larson Allen LLP (formerly known as White, Nelson,
Diehl and Evans LLP), was rated the highest by three of the four staff members who
rated the firms and had the highest average rating of the six firms. Clifton Larson Allen
LLP proposed to complete a three-year engagement for $180,573 for fiscal years
Page 125 of 219
Clifton Larson Allen Contract Amendment
August 16, 2022
Page 2 of 2
2018/2019, 2019/2020, and 2020/2021, with the option to renew for an additional two, one-
year audit engagements: for FY 2021-22 and FY 2022-23. Prices submitted by the other five
firms for the three-year engagement ranged from $175,800 to $214,818.
Q 6*911�11*4Is] ki I
Based on the excellent services delivered to the City over the past three years, staff recommends
exercising the first one-year renewal option available within the existing contract. By exercising this
option, Clifton Larson Allen LLP will audit the City's financials for FY 2021-22. This will require an
amendment to the contract with Clifton Larson Allen LLP to include audit services through June 30,
2023, as well as amending the contract amount by $68,600 (as reflected in exhibit A). With
the approval of the renewal option, the total contract amount for audit services provided
to the City over a four-year period is $249,173.
The City will have one remaining renewal option for FY 2022-23. This will be evaluated
at the end of the FY 2021-22 audit and brought to City Council in May or June of 2023.
The original agreement No. 5778 (exhibit B) and the first amendment, agreement No.
5778A (exhibit C), are attached for reference.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 5: Champion Economic Development and Fiscal Sustainability
Objective 513: El Segundo approaches its work in a financially strategic and responsible
way.
PREPARED BY:
Joseph Lillio, Chief Financial Officer
REVIEWED BY:
Joseph Lillio, Chief Financial Officer
APPROVED BY:
Darrell George, City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. Second Amendment No. 5778B with Clifton Larson Allen LLP
2. Exhibit A: Proposed fees for FY 2021-22 & FY 2022-23
3. Exhibit B: Agreement No. 5778 with White Nelson Diehl Evans LLP
4. Exhibit C: White Nelson Diehl Evans LLP - PS Agr#5778A
Page 126 of 219
Agreement No. 5778B
SECOND AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT NO. 5778
BETWEEN
THE CITY OF EL SEGUNDO AND
CLIFTON LARSON ALLEN, LLP
This second Amendment is entered into this 16th day of August, 2022, by and between the
CITY OF EL SEGUNDO, a municipal corporation and general law city ("CITY") and CLIFTON
LARSON ALLEN, LLP, Certified Public Accountants and Consultants ("CONSULTANT"). The
parties agree as follows:
The CITY previously entered into an agreement with WHITE, NELSON, DIEHL,
EVANS, LLP for audit services (Agreement No. 5778, hereafter "Agreement"). The
term of the Agreement was from October 1, 2019 to September 30, 2022.
2. White, Nelson, Diehl, Evans, LLP notified the CITY that it will join the firm of CLA
(Clifton, Larson, Allen, LLP) on November 1, 2020. Accordingly, effective November
1, 2020, and pursuant to Section 34 of the Agreement, the CITY and White Nelson
Diehl Evans, LLP amended the Agreement to identify CLA (Clifton, Larson, Allen,
LLP) as the Consultant (Agreement No. 5778A).
3. Pursuant to Agreement Section 34, Section 1(C) of the Agreement is amended to
increase the total compensation amount by $68,600, for a new total not -to -exceed total
amount of the Agreement of $249,173.
4. Pursuant to Agreement Section 34, Exhibit "A" of the Agreement is amended to include
Attachment 1 to this Amendment, which is incorporated by reference.
5. Pursuant to Agreement Section 34, Section 7 is amended to extend the Agreement's
term through June 30, 2023.
6. This Amendment may be executed in any number or counterparts, each of which will
be an original, but all of which together constitutes one instrument executed on the
same date.
7. Except as modified by this Amendment, all other terms and conditions of Agreement
No. 5778 remain the same.
[Signatures on next page]
-I-
Page 127 of 219
Agreement No. 5778B
IN WITNESS WHEREOF the parties hereto have executed this Amendment the day and
year first hereinabove written.
CITY OF EL SEGUNDO CLIFTON, LARSON, ALLEN, LLP
Darrell George,
City Manager
ATTEST:
Tracy Weaver,
City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, CITY ATTORNEY
Joaquin Vazquez,
Deputy City Attorney
Nitin Patel,
Principal
Taxpayer ID No.
-2-
Page 128 of 219
Attachment 1
CliftonLarsonAllen LLP
2875 Michelle Drive, Suite 300
Irvine, CA 92606
phone 714-978-1300 fax 714-978-7893
CLAconnect.com
June 27, 2022
Joe Lillio, Director of Finance
City of El Segundo
350 Main Street
El Segundo, CA 90245
Dear Mr. Lillio,
We are pleased to present our proposed fees to continue to provide audit and related services to the
City of El Segundo for the fiscal year ending June 30, 2022, and June 30, 2023.
Our fees are based on the timely delivery of services provided, the experience of personnel assigned to
the engagement, and our commitment to meeting your deadlines.
City Audit (1) $59,400 $63,000
Single Audit (2) $4,700 $5,000
State Controller's Report $4,500 $4,800
Total $68,600 $72,800
(1) The fee is for the audit, financial statement preparation, GANN AUP, and SAS 114 and SAS 115 letters.
(2) The fee contemplates auditing one major program. Additional major programs will be audited for an
additional cost of $3,500 each.
If you have any questions about our offerings, please do not hesitate to contact me via phone at
714-795-5387 or email nitin.patel@claconnect.com.
Sincerely,
Clifton LarsonAllen LLP
✓v to ioti'L
Nitin Patel, CPA
Principal
mem
ber CLA is an independent member of Nexia International, a leading, global network of independent
exia ia International accounting anconsulting d ltin firms. See nexia.com/member-firm-disclaimer for details.
Page 129 of 219
Agreement No. 5778
Agreement No. _[City Clerk assigns]_
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF EL SEGUNDO AND
WHITE NELSON DIEHL EVANS LLP
This AGREEMENT is made and entered into this 1st day of October, 2019, by
and between the CITY OF EL SEGUNDO, a municipal corporation and general law city
("CITY") and WHITE NELSON DIEHL EVANS LLP, Certified Public Accountants and
Consultants ("CONSULTANT"). The parties agree as follows;
1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work listed
in the SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by
the terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not
to exceed one hundred eighty thousand five hundred seventy three dollars
($180,573) for CONSULTANT's services. CITY may modify this amount as
set forth below. Unless otherwise specified by written amendment to this
Agreement, CITY will pay this sum as specified in the attached Exhibit "A,"
which is incorporated by reference.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit "A,"
which is incorporated by reference.
B. CONSULTANT will, in a professional manner, furnish all of the labor,
technical, administrative, professional and other personnel, all supplies and
materials, equipment, printing, vehicles, transportation, office space and
facilities, and all tests, testing and analyses, calculation, and all other
means whatsoever, except as herein otherwise expressly specified to be
furnished by CITY, necessary or proper to perform and complete the work
and provide the professional services required of CONSULTANT by this
Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT
will use the appropriate generally accepted professional standards of practice existing at
the time of performance utilized by persons engaged in providing similar services. CITY
will continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of
any deficiencies and CONSULTANT will have fifteen (15) days after such notification to
City of El Segundo Professional Services (REV 2018.05)
Page 1 of 11
Page 130 of 219
Agreement No. 5778
Agreement No. _[City Clerk assigns]_
cure any shortcomings to CITY's satisfaction. Costs associated with curing the
deficiencies will be borne by CONSULTANT.
4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and
hourly rates for each personnel category and reimbursable costs (all as set forth in
Exhibit "A") the tasks performed, the percentage of the task completed during the billing
period, the cumulative percentage completed for each task, the total cost of that work
during the preceding billing month and a cumulative cash flow curve showing projected
and actual expenditures versus time to date.
5. NON -APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT
for current services are within the current budget and within an available, unexhausted
and unencumbered appropriation of the CITY. In 'the event the CITY has not
appropriated sufficient funds for payment of CONSULTANT services beyond the current
fiscal year, this Agreement will cover only those costs incurred up to the conclusion of
the current fiscal year.
6. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has:
Carefully investigated and considered the scope of services to be
performed;
Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully
acquainted with the conditions there existing, before commencing the
services hereunder. Should CONSULTANT discover any latent or
unknown conditions that may materially affect the performance of the
services, CONSULTANT will immediately inform CITY of such fact and will
not proceed except at CONSULTANT's own risk until written instructions
are received from CITY.
7. TERM. The term of this Agreement will be from October 1, 2019, to September 30,
2022. Unless otherwise determined by written amendment between the parties, this
Agreement will terminate in the following instances:
A. Completion of the work specified in Exhibit "A";
City of El Segundo Professional Services (REV 2018.05)
Page 2 of 11
Page 131 of 219
Agreement No. 5778
Agreement No. _[City Clerk assigns]_
B. Termination as stated in Section 15.
8. TIME FOR PERFORMANCE.
lT
CONSULTANT will not perform any work under this Agreement until:
CONSULTANT furnishes proof of insurance as required under
Section 22 of this Agreement; and
CITY gives CONSULTANT a written notice to proceed.
Should CONSULTANT begin work on any phase in advance of receiving
written authorization to proceed, any such professional services are at
CONSULTANT's own risk.
9. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the
contracted services. If delay occurs, CONSULTANT must notify the Manager within
forty-eight (48) hours, in writing, of the cause and the extent of the delay and how such
delay interferes with the Agreement's schedule. The Manager will extend the
completion time, when appropriate, for the completion of the contracted services.
10.CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the
main body of this Agreement takes precedence over the attached Exhibits; this
Agreement supersedes any conflicting provisions. Any inconsistency between the
Exhibits will be resolved in the order in which the Exhibits appear below:
A. Exhibit: A: Scope of Work.
B. Exhibit: B: Schedule of Fees
11. CHANGES. CITY may order changes in the services within the general scope of
this Agreement, consisting of additions, deletions, or other revisions, and the contract
sum and the contract time will be adjusted accordingly. All such changes must be
authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY
resulting from changes in the services will be determined in accordance with written
agreement between the parties.
12.TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
13. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and
certificates that may be required in connection with the performance of services under
this Agreement.
City of El Segundo Professional Services (REV 2018.05)
Page 3 of 11
Page 132 of 219
Agreement No. 5778
Agreement No. _[City Clerk assigns]_
14. WAIVER. CITY's review or acceptance of, or payment for, work product prepared
by CONSULTANT under this Agreement will not be construed to operate as a waiver of
any rights CITY may have under this Agreement or of any cause of action arising from
CONSULTANT's performance. A waiver by CITY of any breach of any term, covenant,
or condition contained in this Agreement will not be deemed to be a waiver of any
subsequent breach of the same or any other term, covenant, or condition contained in
this Agreement, whether of the same or different character.
15. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any
time with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's
mutual consent. Notice will be in writing at least thirty (30) days before the
effective termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately cease
performance under this Agreement unless otherwise provided in the
termination notice. Except as otherwise provided in the termination notice,
any additional work performed by CONSULTANT after receiving a
termination notice will be performed at CONSULTANT's own cost; CITY
will not be obligated to compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data,
studies, surveys, drawings, maps, reports and other materials prepared by
CONSULTANT will, at CITY's option, become CITY's property, and
CONSULTANT will receive just and equitable compensation for any work
satisfactorily completed up to the effective date of notice of termination, not
to exceed the total costs under Section 1(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may
procure on its own terms services similar to those terminated.
F. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this
Section.
16.OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps,
models, photographs and reports prepared by CONSULTANT under this Agreement are
CITY's property. CONSULTANT may retain copies of said documents and materials as
desired but will deliver all original materials to CITY upon CITY's written notice. CITY
agrees that use of CONSULTANT's completed work product, for purposes other than
identified in this Agreement, or use of incomplete work product, is at CITY's own risk.
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Agreement No. 5778
Agreement No. _[City Clerk assigns]_,
17. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art
work, prepared pursuant to this Agreement, will be released by CONSULTANT to any
other person or public CITY without CITY's prior written approval. All press releases,
including graphic display information to be published in newspapers or magazines, will
be approved and distributed solely by CITY, unless otherwise provided by written
agreement between the parties.
18.INDEMNIFICATION.
A. CONSULTANT agrees to the following:
1. Indemnification for Professional Services. CONSULTANT will
save harmless and indemnify and at CITY's request reimburse
defense costs for CITY and all its officers, volunteers,
employees and representatives from and against any and all
suits, actions, or claims, of any character whatever, brought
for, or on account of, any injuries or damages sustained by
any person or property resulting or arising from any negligent
or wrongful act, error or omission by CONSULTANT or any of
CONSULTANT's officers, agents, employees, or
representatives, in the performance of this Agreement, except
for such loss or damage arising from CITY's sole negligence
or willful misconduct.
H. Indemnification for other Damages. CONSULTANT indemnifies
and holds CITY harmless from and against any claim, action,
damages, costs (including, without limitation, attorney's fees),
injuries, or liability, arising out of this Agreement, or its
performance, except for such loss or damage arising from
CITY's sole negligence or willful misconduct. Should CITY be
named in any suit, or should any claim be brought against it
by suit or otherwise, whether the same be groundless or not,
arising out of this Agreement, or its performance,
CONSULTANT will defend CITY (at CITY's request and with
counsel satisfactory to CITY) and will indemnify CITY for any
judgment rendered against it or any sums paid out in
settlement or otherwise.
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will
survive termination of this Agreement.
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Agreement No. 5778
Agreement No. _[City Clerk assigns]_
D. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 22, and any
approval of said insurance by CITY, are not intended to and will not in any
manner limit or qualify the liabilities and obligations otherwise assumed by
CONSULTANT pursuant to this Agreement, including, without limitation, to
the provisions concerning indemnification.
19.ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without
CITY's written approval are prohibited and will be null and void.
20.INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work
and the manner in which it is performed. CONSULTANT will be free to contract for
similar service to be performed for other employers while under contract with CITY.
CONSULTANT is not an agent or employee of CITY and is not entitled to participate in
any pension plan, insurance, bonus or similar benefits CITY provides for its employees.
Any provision in this Agreement that may appear to give CITY the right to direct
CONSULTANT as to the details of doing the work or to exercise a measure of control
over the work means that CONSULTANT will follow the direction of the CITY as to end
results of the work only.
21.AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free
access at all reasonable times to such records, and the right to examine and audit the
same and to make transcript therefrom, and to inspect all program data, documents,
proceedings and activities. CONSULTANT will retain such financial and program
service records for at least three (3) years after termination or final payment under this
Agreement.
22.INSURANCE.
A. Before commencing performance under this Agreement, and at all other
times this Agreement is effective, CONSULTANT will procure and maintain
the following types of insurance with coverage limits complying, at a
minimum, with the limits set forth below:
Tyne of Insurance Limits
Commercial general liability: $2,000,000
Professional Liability $1,000,000
Business automobile liability $1,000,000
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Agreement No. 5778
Agreement No. _[City Clerk assigns]_
Workers compensation Statutory requirement
B. Commercial general liability insurance will meet or exceed the
requirements of the most recent ISO-CGL Form. The amount of insurance
set forth above will be a combined single limit per occurrence for bodily
injury, personal injury, and property damage for the policy coverage.
Liability policies will be endorsed to name CITY, its officials, and
employees as "additional insureds" under said insurance coverage and to
state that such insurance will be deemed "primary" such that any other
insurance that may be carried by CITY will be excess thereto. Such
endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or
equivalent. Such insurance will be on an "occurrence," not a "claims made,"
basis and will not be cancelable or subject to reduction except upon thirty
(30) days prior written notice to CITY.
C. Professional liability coverage will be on an "occurrence basis" if such
coverage is available, or on a "claims made" basis if not available. When
coverage is provided on a "claims made basis," CONSULTANT will
continue to renew the insurance for a period of three (3) years after this
Agreement expires or is terminated. Such insurance will have the same
coverage and limits as the policy that was in effect during the term of this
Agreement and will cover CONSULTANT for all claims made by CITY
arising out of any errors or omissions of CONSULTANT, or its officers,
employees or agents during the time this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form
CA 00 01 06 92, including symbol 1 (Any Auto).
E. CONSULTANT will furnish to CITY duly authenticated Certificates of
Insurance evidencing maintenance of the insurance required under this
Agreement and such other evidence of insurance or copies of policies as
may be reasonably required by CITY from time to time. Insurance must be
placed with insurers with a current A.M. Best Company Rating equivalent
to at least a Rating of "A:VII."
F. Should CONSULTANT, for any reason, fail to obtain and maintain the
insurance required by this Agreement, CITY may obtain such coverage at
CONSULTANT's expense and deduct the cost of such insurance from
payments due to CONSULTANT under this Agreement or terminate
pursuant to Section 155.
23. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written
approval to use any consultants while performing any portion of this Agreement. Such
approval must approve of the proposed consultant and the terms of compensation.
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Agreement No. 5778
Agreement No. _[City Clerk assigns]_
24.INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the
status on the project, which will include a schedule update and a short narrative
description of progress during the past month for each major task, a description of the
work remaining and a description of the work to be done before the next schedule
update.
25. NOTICES. All communications to either party by the other party will be deemed
made when received by such party at its respective name and address as follows:
If to CONSULTANT:
White Nelson Diehl Evans LLP.
2875 Michelle Drive, Suite 300
Irvine, California 92606
Attention: Nitin Patel
Phone: (714) 978-1300
Email: npatel@wndecpa.com
If to CITY:
City of El Segundo
350 Main Street
El Segundo, CA
Attention: Joe Lillio
Phone: 310-524-2315
Email: jlillio@elsegundo.org
Any such written communications by mail will be conclusively deemed to have been
received by the addressee upon deposit thereof in the United States Mail, postage
prepaid and properly addressed as noted above. In all other instances, notices will be
deemed given at the time of actual delivery. Changes may be made in the names or
addresses of persons to whom notices are to be given by giving notice in the manner
prescribed in this paragraph.
26. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest
laws and regulations including, without limitation, CITY's conflict of interest regulations.
27.SOLICITATION. CONSULTANT maintains and warrants that it has not employed
nor retained any company or person, other than CONSULTANT's bona fide employee,
to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not
paid nor has it agreed to pay any company or person, other than CONSULTANT's bona
fide employee, any fee, commission, percentage, brokerage fee, gift or other
consideration contingent upon or resulting from the award or making of this Agreement.
Should CONSULTANT breach or violate this warranty, CITY may rescind this
Agreement without liability.
28.THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of
any other party. There will be no incidental or other beneficiaries of any of
CONSULTANT's or CITY's obligations under this Agreement.
City of El Segundo Professional Services (REV 2018,05)
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Agreement No. 5778
Agreement No. _[City Clerk assigns]_
29.INTERPRETATION. This Agreement was drafted in and will be construed in
accordance with the laws of the State of California, and exclusive venue for any action
involving this agreement will be in Los Angeles County.
30.COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state,
and local laws applicable to this Agreement.
31. ENTIRE AGREEMENT. This Agreement, and its Exhibit(s), sets forth the entire
understanding of the parties. There are no other understandings, terms or other
agreements expressed or implied, oral or written. This Agreement will bind and inure to
the benefit of the parties to this Agreement and any subsequent successors and
assigns.
32. RULES OF CONSTRUCTION. Each Party had the opportunity to independently
review this Agreement with legal counsel. Accordingly, this Agreement will be
construed simply, as a whole, and in accordance with its fair meaning; it will not be
interpreted strictly for or against either Party.
33. SEVERABILITY. If any portion of this Agreement is declared by a court of
competent jurisdiction to be invalid or unenforceable, then such portion will be deemed
modified to the extent necessary in the opinion of the court to render such portion
enforceable and, as so modified, such portion and the balance of this Agreement will
continue in full force and effect.
34. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this
Agreement and to engage in the actions described herein. This Agreement may be
modified by written amendment.
35.ACCEPTANCE OF ELECTRONIC SIGNATURES. The Parties agree that this
Agreement, agreements ancillary to this Agreement, and related documents to be
entered into in connection with this Agreement will be considered signed when the
signature of a party is delivered by electronic (pdf) or facsimile transmission. Such
electronic or facsimile signature will be treated in all respects as having the same effect
as an original signature.
36. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience
of reference only and will not affect the interpretation of this Agreement.
37.TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
38. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire,
flood, explosion, acts of terrorism, war, embargo, government action, civil or military
authority, the natural elements, or other similar causes beyond the Parties' reasonable
City of El Segundo Professional Services (REV 2018.05)
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Agreement No. 5778
Agreement No. [City Clerk assigns]_
control, then the Agreement will immediately terminate without obligation of either party
to the other.
39.STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness
and capacity to perform the Agreement in a manner satisfactory to CITY.
CONSULTANT represents that its financial resources, surety and insurance experience,
service experience, completion ability, personnel, current workload, experience in
dealing with private consultants, and experience in dealing with public agencies all
suggest that CONSULTANT is capable of performing the proposed contract and has a
demonstrated capacity to deal fairly and effectively with and to satisfy a public CITY.
[Signatures on next page]
City of El Segundo Professional Services (REV 2018,05)
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Agreement No. 5778
Agreement No. _[City Clerk assigns]_
IN WITNESS WHEREOF the parties hereto have executed this Agreement the
day and year first hereinabove written.
CITY OF EL S UNDO
Sco i nic ,
City Manager
ATTE T:
Trac Weaver,
City Clerk
White Nelson Diehl E ns LLP
Nitin Patel
Engagement Partner
APPROVED AS
S TO FORM:
a1 L<��� for
Mark D. Hensley,
City Attorney
I
City of El Segundo Professional Services (REV 2018.05)
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Page 140 of 219
I
SPECIFIC AUDIT APPROACH
ENTITIES TO BE INCLUDED
City of El Segundo (City)
Park Vista Idousing Authority (Authority)
REPORTS TO BE ISSUED AND DUE DATES
Draft Final Draft
Due Date .Due Date
City of El Segundo:
Comprehensive Annual Financial Report February 28 March 31
Management Letter (SAS 1 IS) February 28 March 31
Communication to Those in Charge of
Governance (SAS 114) February 28 March 31
Independent Auditors' Report on Internal Control
over Financial Reporting and on Compliance and
Other Matters Based on an Audit of Financial
Statements' Performed in Accordance with
GovernmentAuditir;g S'tandc rds February 28 March 31
Report on Compliance with Article XIIIB
Appropriation Limit February 28 March 31
Single Audit Report:
Independent Auditors' Report on Compliance for
Each Major Program and Internal Control Over
Compliance Required by OMB Circular A-133 February 28 March 31
State Controller's Report for the City N/A As required by SCO
� WNDE
1 1 V111te xelson DIvId Emaos
crn. i sAs i �ere�a�t t Fun�t
Page 141 of 219
Agreement No. 5778
CITY OF EL SEGUNDO
TOTAL ALL-INCLUSIVE MAXIMUM PRICE
FOR REPORTS TO BE ISSUED
Optional Years
FY 2018-19
FY 2019-20
FY 2020-21
FY 2021-22
FY 2022-23
City of El Segundo (1)
$ 51,920
$ 51,920
$ 53,013
$ 54,100
$ 55,229
Single Audit (2)
4,000
4,000
4,090
4,186
4,280
State Controller's Report
3,850
3,850
3,930
4,010
4,090
Total Not -to -Exceed
Maximum Price
$ 59,770
$ 59,770
$ 61,033
$ 62,296
$ 63,599
(1) The fee is for the audit, CAFR preparation, Gann Report, and SAS 114 and SAS 115 letters.
(2) The fee contemplates auditing one major program. Additional major programs will be audited for an additional
cost of $2,500.
26
Page 142 of 219
Agreement No. 5778
City of Ei Segundo (1)
Single Audit (2)
State Controller's Report
Total Not -to -Exceed
Maximum Price
CITY OF EL SEGUNDO
TOTAL ALL-INCLUSIVE MAXIMUM PRICE
FOR REPORTS TO BE ISSUED
FY 2018-19 FY 2019-20 FY 2020-21
$ 51,920 $ 51,920 $ 53,013
4,000 4,000 4,090
3,850 3,850 3,930
Optional Years
FY 2021-22 FY 2022-23
$ 54,100 $ 55,229
4,186 4,280
4,010 4,090
$ 59,770 $ 59,770 $ 61,033 $ 62,296 $ 63,599
(1) The fee is for the audit, CAFR preparation, Gann Report, and SAS 114 and SAS 115 letters.
(2) The fee contemplates auditing one major program. Additional major programs will be audited for an additional
cost of $2,500.
26
Page 143 of 219
Agreement No. 5778A
Agreement No.
FIRST AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT NO. 5778
BETWEEN
THE CITY OF EL SEGUNDO AND
WHITE NELSON DIEHL EVANS, LLP
This first Amendment is entered into this 12'h day of January, 2021, by and between the
CITY OF EL SEGUNDO, a municipal corporation and general law city ("CITY") and WHITE
NELSON DIEHL EVANS, LLP, Certified Public Accountants and Consultants
("CONSULTANT"). The parties agree as follows:
The CITY previously entered into an agreement with White, Nelson, Diehl Evans LLP
for audit services (Agreement 5778, hereafter "Agreement"). The term of the
Agreement was from October 1, 2019 to September 30, 2022.
2. Recently, White, Nelson, Diehl, Evans, LLP notified the CITY that it will join the firm
of CLA (Clifton, Larson, Allen, LLP) on November 1, 2020. Accordingly, effective
November 1, 2020, and pursuant to Section 35 of the Agreement, the CITY and White
Nelson Diehl Evans, LLP hereby amend the Agreement to reference CLA (Clifton,
Larson, Allen, LLP) as the Consultant.
This Amendment may be executed in any number or counterparts, each of which will
be an original, but all of which together constitutes one instrument executed on the
same date.
4. Except as modified by this Amendment, all other terms and conditions of Agreement
No. 5778 remain the same.
[Signatures on next page]
Be
Page 144 of 219
Agreement No. 5778A
Agreement No.
IN WITNESS WHEREOF the parties hereto have executed this Amendment the day and
year first hereinabove written.
CITY OF EL SEGUNDO
D1111 ly signed by Joseph U to
lio DX i�Lao-Cltyof El Segundo,
err. m. JoO'm 01 o1 i mance,
Joseph Lil
enr 9Y lipWJ10Znndoxrg, -US
Date! 2021 01.25 I SA6;54.08'00'
Joseph Lillio,
Chief Financial Officer
ATTEST:
for
Tracy Weaver,
City Clerk
APPROVED AS TO FORM:
Mark D. Hensley,
City Attorney
-2-
CLIFTON, LARSON, ALLEN, LLP
CA.e ,661
Chris Rogers
Taxpayer ID No. 41-0746749
Page 145 of 219
{.,rVoy City Council Agenda Statement
ELSEGUNDO Meeting Date: August 16, 2022
Agenda Heading: Staff Presentations
Item Number: D.13
TITLE:
Establish the Senior Planner and Associate Planner Classifications, and Adopt
Classification Specifications, Examination Plans, and Salary Ranges
RECOMMENDATION:
1. Approve establishment of the Senior Planner and Associate Planner
classifications.
2. Adopt the classification specifications and examination plans for the Senior
Planner and Associate Planner positions.
3. Adopt a resolution establishing the basic salary range for the Senior Planner and
Associate Planner positions.
4. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
No budget impacts are associated with these items. Sufficient funding is available in the
adopted FY 2022-23 budget.
BACKGROUND:
With the recent promotion of an incumbent in one of the two budgeted Principal Planner
positions to Planning Manager, the Community Development Department has identified
opportunities to enhance the staffing structure to best meet operational needs while
servicing residential and business customers. Establishment of the Senior Planner and
Associate Planner job classifications provides the Department with flexibility in filling
positions at the level needed, promotes career growth within the planning series, and
increases employee retention.
DISCUSSION:
Page 146 of 219
Senior Planner and Associate Planner Job Classifications
August 16, 2022
Page 2 of 3
The Planning Division in the Community Development Department continuously
evaluates service levels in alignment with the City's Strategic Plan Goal 1, "Enhance
Customer Service, Engagement, and Communication," and Objective 1A to "Provide
unparalleled service to internal and external customers." A review of the current
positions in the professional planning series reveals an opportunity to create additional
classifications to better support the operational needs and service goals of the
Department.
Currently, the series consists of four classifications: Planning Technician, Assistant
Planner, Principal Planner, and Planning Manager, ranging in responsibility from entry-
level to advanced journey -level with supervisory duties. However, the series lacks mid-
range journey -level and lead journey -level positions. Creating these additional positions
addresses this gap and completes the series.
In creating these new classifications, Human Resources collaborated with Community
Development to ensure that the essential functions as described in these new proposed
classification specifications are appropriate for the level of work performed. The
descriptions also include standardized language regarding driver's license and disaster
service worker requirements that are being incorporated with newly created or revised
positions.
Staff recommends examination plans consisting of a structured technical and career
preparation interview weighted at 100% of the total score as appropriate for both
classifications.
Utilizing an internal compensation comparison of the salary ranges between the
Assistant Planner and Principal Planner, the following monthly salary ranges are
recommended: Associate Planner $6,702.19 to $8,146.55 and Senior Planner
$7,389.16 to $8,981.57.
If approved, the Associate Planner position will be placed in the El Segundo City
Employees' Association (CEA) and the Senior Planner in the Supervisory and
Professional Employees' Association (SPEA). Human Resources provided CEA and
SPEA with the proposed classification specification and salary range for review. Both
labor groups indicated they have no objection to adding the respective positions to their
respective bargaining unit.
The recommendations presented above will provide the Community Development
Department with flexibility in filling positions at the level needed to enhance customer
service, while also supporting Strategic Plan Goal 3 to, "Develop as a Choice Employer
and Workforce," promoting career growth within the classification series, and increasing
employee retention.
Page 147 of 219
Senior Planner and Associate Planner Job Classifications
August 16, 2022
Page 3 of 3
CITY STRATEGIC PLAN COMPLIANCE:
Goal 1: Enhance Customer Service, Engagement, and Communication; Embrace
Diversity, Equity, and Inclusion
Objective 1 A: El Segundo provides unparalleled service to internal and external
customers.
Objective 1 B: El Segundo's engagement with the community ensures excellence.
Objective: El Segundo is a safe and prepared city.
Goal 3: Develop as a Choice Employer and Workforce
Objective: El Segundo is a city employer of choice and consistently hires for the future,
with a workforce that is inspired, world -class and engaged, demonstrating increasing
stability and innovation.
PREPARED BY:
Rebecca Redyk, Human Resources Director
REVIEWED BY:
Rebecca Redyk, Human Resources Director
APPROVED BY:
Darrell George, City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. Resolution Establishing Basic Salary Ranges
2. Senior Planner Classification Specification
3. Senior Planner Examination Plan
4. Associate Planner Classification Specification
5. Associate Planner Examination Plan
Page 148 of 219
RESOLUTION NO.
A RESOLUTION ESTABLISHING BASIC MONTHLY SALARY RANGE
FOR FULL TIME JOB CLASSIFICATIONS
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council approves the following basic salary ranges:
Classification Salary Range
Associate Planner
Senior Planner
$6,702.19 - $8,146.55 Monthly
$7,389.16 - $8,981.57 Monthly
SECTION 2: Authority. The City Manager or his designee is authorized to take any steps
necessary in order to effectuate this Resolution.
SECTION 3: Construction. This Resolution must be broadly construed in order to achieve
the purposes stated in this Resolution. It is the City Council's intent that the provisions of
this Ordinance be interpreted or implemented by the City and others in a manner that
facilitates the purposes set forth in this Resolution.
SECTION 4: Severability. If any part of this Resolution or its application is deemed invalid
by a court of competent jurisdiction, the City Council intends that such invalidity will not
affect the effectiveness of the remaining provisions or applications and, to this end, the
provisions of this Ordinance are severable.
SECTION 5: The City Clerk is directed to certify the adoption of this Resolution; record
this Resolution in the book of the City's original resolutions and make a minute of this
adoption of the Resolution in the City Council's records and the minutes of this meeting.
SECTION 6: This Resolution is effective August 16, 2022 and will remain effective unless
repealed or superseded.
PASSED AND ADOPTED this 16t" day of August 2022.
Drew Boyles,
Mayor
Page 149 of 219
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES 1 SS
CITY OF EL SEGUNDO
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved and
signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said
Council held on the day of , 2022, and the same was so passed and adopted
by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
Page 150 of 219
Senior Planner
DEFINITION: Under general direction, administer current and advanced planning activities;
provide technical and functional direction over other professional and technical planning staff;
provide highly complex professional staff assistance to the Community Services Director or
Planning Manager.
SUPERVISION RECEIVED AND EXERCISED: Receives general direction from the Planning
Manager or the Community Services Director. Exercises technical and functional direction over
other professional and technical planning staff.
ESSENTIAL JOB FUNCTIONS: Essential functions, as defined under the Americans with
Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other
characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY and is not a
comprehensive listing of all functions and tasks performed by positions in this class.
Distinguishing Characteristics:
This is the advanced journey -level class in the professional planning series with responsibilities
spanning the entire spectrum of the planning function, with a primary emphasis on current and
advanced planning, and environmental impact, protection, and compliance issues. Positions
assigned to this class can be distinguished by the performance of lead supervisor activities such
as assigning work, monitoring project progress, and providing technical assistance and training
to other professional and technical staff. This class is distinguished from Principal Planner in that
the latter is the highest -level, full supervisory level, class in the professional planning series that
handles the most complex and sensitive planning projects. It further differs from the Planning
Manager in that the latter has overall responsibility for all planning functions and for developing,
implementing, and interpreting public policy.
Characteristic Duties and Responsibilities:
Positions in this classification typically perform a full range of duties at a level of complexity
represented by the following types of responsibilities:
Plan, organize, assign, and review the work of less experienced professional and technical staff;
Serve as project manager for multiple complex current and/or long-range planning projects and
special planning studies, including in-depth application, plan review, and coordination to obtain
additional information and project changes from applicants;
Review project applications and plans submitted for consideration by the Design Review
Committee, Planning Commission, and City Council at public hearings;
Interpret and apply environmental quality laws and regulations to ensure that public and private
projects, and the municipal code amendments, are in compliance;
Confer with engineers, developers, architects, a variety of agencies, elected and appointed City
officials, and the public for the purpose of obtaining or providing information, coordinating
activities, processing projects, negotiating plan changes, and formulating recommendations;
Conduct site and policy background research for the preparation of staff reports, correspondence,
memoranda, policy documents, procedure documents, and presentations;
Page 151 of 219
City of El Segundo
Senior Planner
Class Code:
Analyze and interpret information from a wide variety of technical documents, studies, legislation,
and practices that may impact the City's planning projects;
Prepare and release requests for proposals for technical consultant services; establish selection
criteria; evaluate proposals and conduct interviews in conformance with City policy;
Manage technical consultants' work products to ensure adherence to City standards and legal
provisions and guarantee that deliverables are submitted on time and budget;
Conduct plan check of building permit -level plan submittals associated with complex projects;
conduct over-the-counter plan check of less complex development proposals and land uses;
approve minor development plans;
Evaluate the conclusions of initial studies, mitigated negative declarations, and environmental
impact reports, to formulate recommendations on projects; monitor project compliance with
environmental document mitigation measures and conditions of approval;
Conduct and supervise planning studies in the community; gather data for implementing or
evaluating current and advance planning projects; make recommendations;
Prepare a variety of complex written communications, and present to City Council, Planning
Commission and various other committees, advisory boards, and agencies;
Provide staff support to a variety of boards and commissions; attend and participate in
professional groups and committees; provide technical and professional support to departmental
management staff and other City departments and the public;
Assist in the development and administration of goals, objectives, policies, and procedures related
to the division; draft formalized policies and procedures with supervisory confirmation;
Regularly and predictably attend work, and
Performs related duties as assigned.
KNOWLEDGE, SKILLS AND OTHER CHARACTERISTICS:
To perform this job successfully, an individual must be able to perform each essential function.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Knowledge of:
Modern principles and practices of urban and regional planning, zoning, demographics, and
environmental planning and program management;
Geographic, socio-economic, transportation, political, environmental, and other elements related
to city planning;
Pertinent Federal, State, and local laws, rules, regulations, ordinances, and organizational
policies and procedures;
Recent developments, current literature, and sources of information related to planning, zoning,
and environmental review;
Page 152 of 219
City of El Segundo
Senior Planner
Class Code:
Site planning and architectural design principles;
General concepts of architecture, landscaping, grading, drainage, traffic, and transportation
engineering as they relate to the process of urban planning;
Practices of researching planning and land use issues, evaluating alternatives, making sound
recommendations, and preparing and presenting effective staff reports;
Project management and contract administration principles and techniques;
Modern office practices, methods, procedures, and equipment;
Methods and techniques of effective technical report preparation and presentation, and;
Techniques for effectively representing the City in contacts with governmental agencies,
community groups, various business, professional, educational and regulatory organizations, and
with property owners, developers, contractors, and the public.
Skill in:
Providing effective leadership and work direction to staff and contract consultants;
Analyzing site design, terrain constraints, land use compatibility, utilities, and other urban
services;
Conducting complex research projects, evaluating alternatives, and making sound
recommendations;
Ensuring project compliance with Federal, State, and local rules, laws and regulations;
Directing the work of contract consultants;
Interpreting and explaining planning and zoning programs to the public; identifying and
responding to issues and concerns of the public, City Council, and other boards and commissions;
Conducting complex research projects, evaluating alternatives, and making sound
recommendations;
Preparing and presenting clear, concise, and logical written and oral reports, correspondence,
policies, procedures, and other written materials;
Making sound, independent decisions within established policy and procedural guidelines;
Communicating clearly and concisely, both orally and in writing;
Appearing for work on time;
Following directions from a supervisor;
Understanding and following posted work rules and procedures;
Page 153 of 219
City of El Segundo
Senior Planner
Class Code:
Accepting constructive criticism;
Working under pressure, handling significant problems and tasks that arise simultaneously and/or
unexpectedly, and
Establishing, maintaining, and fostering positive and effective working relationships with those
contacted in the course of work.
QUALIFICATIONS:
A combination of experience and training that would likely provide the required knowledge, skills
and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be:
Experience: Four (4) years increasingly responsible experience in planning or a closely related
field.
Education: Bachelor's degree in Urban Planning, Community Development, Geography,
Business or Public Administration or a related field.
Experience in a government agency is desirable.
License/Certificates: Due to the performance of some field duties which requires the operation
of a personal or City vehicle, valid and appropriate California driver's license and acceptable
driving record are required.
A certificate from the American Institute of Certified Planners (AICP) is desirable.
Disaster Service Worker: In accordance with Government Code Section 3100, City of El Segundo
employees, in the event of a disaster, are considered disaster service workers and may be asked
to respond accordingly.
The City of El Segundo is an Equal Opportunity Employer, committed to supporting Diversity, Equity
and Inclusion initiatives to build and sustain an environment that values diversity, welcomes
opportunities to engage and understand others, and fosters a sense of belonging.
El Segundo Supervisor and Professional Employees Association
Established Date: August 16, 2022
Page 154 of 219
Examination Plan
Senior Planner
Open Competitive and/or Closed Promotional
Structured Technical and Career Preparation Interview Weighted 100%
May include a structured writing/analysis skills test; and/or other professional skills
examination included within the overall applicant testing process, as may be deemed
appropriate.
Established August 16, 2022
Page 155 of 219
Associate Planner
DEFINITION: Under general supervision, perform professional field and office planning work;
provide complex professional staff assistance to the Community Development Director or
Planning Manager, other departments, and the public in areas of expertise.
SUPERVISION RECEIVED AND EXERCISED: Receives general direction from the Planning
Manager or Community Development Director.
ESSENTIAL JOB FUNCTIONS: Essential functions, as defined under the Americans with
Disabilities Act, may include the following duties and responsibilities, knowledge, skills, and other
characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY and is not a
comprehensive listing of all functions and tasks performed by positions in this class.
Distinguishing Characteristics:
This is the journey -level class in the professional planning series. Work performed at this level is
under considerable independence and may provide work instruction to new or less experienced
staff. This class differs from Senior Planner in that the latter is a lead level of the series, exercising
a higher degree of independent judgement on diverse and complex assignments with a greater
degree of accountability and oversight of staff and consultants.
Positions in the Assistant and Associate Planner classifications are flexibly staffed and positions
at the Associate level are normally filled by advancement from the Assistant level requiring three
(3) years of experience at the Assistant -level and after gaining the knowledge, skill, experience,
licenses, and certifications which meet the qualifications for, and after demonstrating the ability to
perform the work of, the higher -level class.
Characteristic Duties and Responsibilities:
Positions in this classification typically perform a full range of duties at a level of complexity
represented by the following types of responsibilities:
Review routine to complex development proposals, plans, and applications for issuance of zoning
clearance, and for compliance with applicable regulations and policies;
Review permit applications and building plans for completeness and compliance with current City
codes and regulations; provide interpretations of the California Environmental Quality Act
(CEQA), Subdivision Map Act, and local environmental guidelines; conduct re -checks, and
approve or deny submittals;
Prepare staff reports, resolutions, and conditions of approval on more complex projects; present
recommendations to the City Council, Planning Commission, and various other committees,
commissions, advisory boards, and agencies;
Research and draft ordinances and amendments;
Review zoning violations, and perform periodic reviews of projects for compliance with zoning
requirements, state environmental laws, and conditions of approval;
Compile information, make recommendations, and prepare written reports for a variety of studies
and reports;
Page 156 of 219
City of El Segundo
Associate Planner
Class Code:
Research, analyze, and interpret social, economic, population, and land use data and trends;
Participate in the implementation and administration of the City's General Plan and development
regulations;
Assist the public at the front counter, on the phone, and via email, and perform plan check
functions for various projects;
Confer with and advise architects, builders, attorneys, contractors, engineers, and the public
regarding City development policies and standards;
Confer with applicants and agency representatives to identify problems and participate in
interdepartmental planning reviews; provide feedback to project applicants, consultants, City staff,
and the public;
Prepare environmental impact reports, written initial studies, negative declarations, and staff
reports related to development or City projects;
Manage planning and development projects; prepare staff reports, schedule meetings and
hearings, monitor project implementation to verify substantial conformance with approved plans,
conditions, and mitigation measures; suggest revisions to site plans and architecture; inspect
project development sites;
Attend meetings, conferences, workshops, and training sessions; urban planning and other types
of public services as they relate to the area of assignment;
Regularly and predictably attend work, and
Perform related duties as assigned.
KNOWLEDGE, SKILLS AND OTHER CHARACTERISTICS:
To perform this job successfully, an individual must be able to perform each essential function.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Knowledge of:
Modern principles and practices of urban and regional planning, zoning, demographics, and
environmental planning and program management;
Geographic, socio-economic, transportation, political, environmental, and other elements related
to city planning;
Pertinent Federal, State, and local laws, rules, regulations, ordinances, and organizational
policies and procedures;
Recent developments, current literature, and sources of information related to planning, zoning,
and environmental review;
Site planning and architectural design principles;
Page 157 of 219
City of El Segundo
Associate Planner
Class Code:
General concepts of architecture, landscaping, grading, drainage, traffic, and transportation
engineering as they relate to the process of urban planning;
Practices of researching planning and land use issues, evaluating alternatives, making sound
recommendations, and preparing and presenting effective staff reports;
Methods and techniques of effective technical report preparation and presentation;
Modern office practices, methods, procedures, and equipment;
Principles of advanced mathematics and their application to planning work; and
Techniques for effectively representing the City in contacts with governmental agencies,
community groups, various business, professional, educational, and regulatory organizations,
and with property owners, developers, contractors, and the public.
Skill in:
Interpreting and explaining planning and zoning programs to the public; identifying and
responding to issues and concerns of the public, City Council, and other boards and commissions;
Reading, understanding, and interpreting plans and specifications and making effective site visits;
Analyzing site design, terrain constraints, land use compatibility, utilities, and other urban
services;
Conducting research projects, evaluating alternatives, and making sound recommendations;
Ensuring compliance with applicable Federal, State, and local rules, laws, and regulations;
Collaborating and working with contract consultants;
Preparing and presenting clear, concise, and logical written and oral reports, correspondence,
policies, procedures, and other written materials;
Establishing and maintaining a variety of filing, record -keeping, and tracking systems;
Making sound, independent decisions within established policy and procedural guidelines;
Operating office equipment including computer applications related to the work;
Communicating clearly and concisely, both orally and in writing;
Appearing for work on time;
Following directions from a supervisor;
Understanding and following posted work rules and procedures;
Accepting constructive criticism, and
Page 158 of 219
City of El Segundo
Associate Planner
Class Code:
Establishing, maintaining, and fostering positive and effective working relationships with those
contacted in the course of work.
QUALIFICATIONS:
A combination of experience and training that would likely provide the required knowledge, skills
and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be:
Experience: Three (3) years increasingly responsible experience in professional planning or a
closely related field.
Education: Bachelor's degree in Urban Planning, Community Development, Geography,
Business or Public Administration or a related field.
Experience in a government agency is desirable.
License/Certificates: Due to the performance of some field duties which requires the operation
of a personal or City vehicle, valid and appropriate California driver's license and acceptable
driving record are required.
A certificate from the American Institute of Certified Planners (AICP) is desirable.
Disaster Service Worker: In accordance with Government Code Section 3100, City of El Segundo
employees, in the event of a disaster, are considered disaster service workers and may be asked
to respond accordingly.
The City of El Segundo is an Equal Opportunity Employer, committed to supporting Diversity,
Equity, and Inclusion initiatives to build and sustain an environment that values diversity, welcomes
opportunities to engage and understand others, and fosters a sense of belonging.
City of El Segundo City Employees Association
Established Date: August 16, 2022
Page 159 of 219
Examination Plan
Associate Planner
Open Competitive and/or Closed Promotional
Structured Technical and Career Preparation Interview Weighted 100%
May include a structured writing/analysis skills test; and/or other professional skills
examination included within the overall applicant testing process, as may be deemed
appropriate.
Established August 16, 2022
Page 160 of 219
{.,rVoy City Council Agenda Statement
ELSEGUNDO Meeting Date: August 16, 2022
Agenda Heading: Staff Presentations
Item Number: D.14
TITLE:
Ordinance Amending El Segundo Municipal Code Chapter 5-8 to Implement State
Assembly Bill 1276 Regulating Single -Use Foodware Accessories and Standard
Condiments and Designate the City as the Associated Enforcement Agency
RECOMMENDATION:
1. Introduce and waive first reading of an Ordinance amending El Segundo
Municipal Code Chapter Chapter 5-8 to implement state Assembly Bill 1276
regulating single -use foodware accessories and standard condiments and
designate the City as the associated enforcement agency;
2. Direct staff to schedule the Ordinance for second reading on September 6, 2022
or as soon thereafter it may be considered; and
3. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
Introduction and first reading of the proposed Ordinance would have no significant fiscal
impact on the City's General Fund. City enforcement costs will correspond to the level of
enforcement the City deems appropriate, although fine collection may mitigate such
costs.
BACKGROUND:
On September 20, 2018, Governor Brown signed Assembly Bill ("AB") 1484 to prohibit
full -service restaurants from providing single -use plastic straws unless requested by a
customer. Building on AB 1484, Governor Newsom signed AB 1276 (attached) on
October 5, 2021 to require certain single -use food items to be provided to customers,
only upon request. Affected food facilities include operations that store, prepare,
package, serve, vend, or otherwise provide food for retail human consumption. Single -
use foodware accessories include all utensils; forks; spoons; knives; sparks; chopsticks;
straws; stirrers; splash sticks; cocktail sticks; condiment cups and packages; and other
Page 161 of 219
Ordinance Amending El Segundo Municipal Code Chapter 5-8
August 16, 2022
Page 2 of 3
items that are designed for one-time use and disposal. Standard condiments include
relishes, spices, sauces, confections, or seasonings that require no additional
preparation and are usually used on a food item after preparation, including ketchup,
mustard, mayonnaise, soy sauce, hot sauce, salsa, salt, pepper, sugar, and sugar
substitutes.
AB 1276's additional notable provisions include:
• Third -party food delivery platforms (e.g., Uber Eats and DoorDash) must provide
options on their platforms for consumers to affirmatively request single -use
foodware accessories;
• Health care facilities, residential care facilities, public and private school
cafeterias, and correctional institutions, are exempt from AB 1276's
requirements;
• The City must authorize an enforcement agency to enforce AB 1276's provisions;
and
• The first and second violations of the new requirements must result in a notice of
violation, and any subsequent violation of that section will constitute an infraction
punishable by a fine of twenty-five dollars ($25) for each day in violation, not to
exceed three hundred dollars ($300) annually.
On the part of the City, El Segundo Municipal Code ("ESMC") Chapter 5-8 (Single -Use
Plastics "Upon Request" Policy) —implemented via Ordinance No. 1612 in 2020-
11require certain businesses in the City of El Segundo follow an "upon request" policy for
single -use plastic products to reduce adverse environmental and public health impacts
associated with single -use plastics and to promote environmentally sustainable
practices." AB 1276 is broader and stricter than what the City has in place in ESMC
Chapter 5-8. For example, the state law restrictions include both foodware accessories
and "standard condiments," which may also not be provided unless requested. While
AB 1276 allows cities to impose stricter requirements than those in AB 1276, less
restrictive provisions, such as those in ESMC Chapter 5-8, are constitutionally
preempted.
DISCUSSION:
The proposed Ordinance would update ESMC Chapter 5-8 to implement AB 1276's
provisions and authorize the City to serve as the associated enforcement agency. It
enables the City Manager, or designee, to utilize any City department or departments to
serve in this enforcement capacity, including, without limitation, the Neighborhood
Preservation Division. The City may effectuate enforcement at its discretion and
authorize other agencies to carry out enforcement responsibilities via City Council
resolution. The City Staff, in coordination with the County, intends to publicize this new
requirement and post the information on the City Website.
Page 162 of 219
Ordinance Amending El Segundo Municipal Code Chapter 5-8
August 16, 2022
Page 3 of 3
CITY STRATEGIC PLAN COMPLIANCE:
Goal 2: Support Community Safety and Preparedness
Objective: El Segundo is a safe and prepared city.
PREPARED BY:
Joaquin Vazquez, Deputy City Attorney
REVIEWED BY:
Mark Hensley, City Attorney
APPROVED BY:
Darrell George, City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. 20210AB1276_89
2. ES - AB 1276 Single -Use Foodware Chapter 5-8 Ordinance 08162022
Page 163 of 219
I� STATEOFCALIFOR.NIA
L' AUTHENTICATED
BUR- ELECTRONIC LEGAL MATERIAL
Assembly Bill No. 1276
CHAPTER 505
An act to amend Sections 42270 and 42271 of, to amend the heading of
Chapter 5.2 (commencing with Section 42270) of Part 3 of Division 30 of,
and to add Sections 42272 and 42273 to, the Public Resources Code, relating
to solid waste.
[Approved by Governor October 5, 2021. Filed with Secretary
of State October 5, 2021.]
LEGISLATIVE COUNSEL'S DIGEST
AB 1276, Carrillo. Single -use foodware accessories and standard
condiments.
Existing law prohibits a full -service restaurant, as specified, from
providing single -use plastic straws, as defined, to consumers unless requested
by the consumer, and places the duty to enforce this prohibition on specified
state and local health and environmental health officers and their agents.
Existing law specifies that the first and 2nd violations of these provisions
result in a notice of violation, and any subsequent violation is an infraction
punishable by a fine of $25 for each day the full -service restaurant is in
violation, but not to exceed an annual total of $300.
This bill would instead prohibit a food facility from providing any
single -use foodware accessory or standard condiment, as defined, to a
consumer unless requested by the consumer, as provided. The bill would
prohibit those items from being bundled or packaged in a way that prohibits
the consumer from taking only the item desired. The bill would authorize
a food facility to ask a drive -through consumer, or a food facility located
within a public airport to ask a walk-through consumer, if the consumer
wants a single -use foodware accessory in specified circumstances. The bill
would require a food facility using a third -party food delivery platform to
list on its menu the availability of single -use foodware accessories and
standard condiments and only provide those items when requested, as
provided. The bill would exclude from these requirements correctional
institutions, health care facilities, residential care facilities, and public and
private school cafeterias.
This bill would require a city, county, or city and county, on or before
June 1, 2022, to authorize an enforcement agency to enforce these
requirements. The bill would specify that the first and 2nd violations of
these provisions result in a notice of violation, and any subsequent violation
is an infraction punishable by a fine of $25 for each day in violation, but
not to exceed an annual total of $300. By creating a new crime and imposing
additional duties on local governing bodies, this bill would impose a
state -mandated local program.
89
Page 164 of 219
Ch. 505 —2
The California Constitution requires the state to reimburse local agencies
and school districts for certain costs mandated by the state. Statutory
provisions establish procedures for making that reimbursement.
This bill would provide that with regard to certain mandates no
reimbursement is required by this act for a specified reason.
With regard to any other mandates, this bill would provide that, if the
Commission on State Mandates determines that the bill contains costs so
mandated by the state, reimbursement for those costs shall be made pursuant
to the statutory provisions noted above.
The people of the State of California do enact as follows:
SECTION 1. The heading of Chapter 5.2 (commencing with Section
42270) of Part 3 of Division 30 of the Public Resources Code is amended
to read:
CHAPTER 5.2. SINGLE -USE FOODWARE ACCESSORIES AND CONDIMENTS
SEC. 2. Section 42270 of the Public Resources Code is amended to read:
42270. For purposes of this chapter, the following definitions apply:
(a) "Consumer" has the same meaning as in Section 113757 of the Health
and Safety Code.
(b) "Food facility" has the same meaning as in Section 113789 of the
Health and Safety Code.
(c) "Ready -to -eat food" has the same meaning as in Section 113881 of
the Health and Safety Code.
(d) "Single -use" means designed to be used once and then discarded,
and not designed for repeated use and sanitizing.
(e) "Single -use foodware accessory" means all of the following single -use
items provided alongside ready -to -eat food:
(1) Utensils, which is defined as forks, knives, spoons, and sporks.
(2) Chopsticks.
(3) Condiment cups and packets.
(4) Straws.
(5) Stirrers.
(6) Splash sticks.
(7) Cocktail sticks.
(f) "Standard condiment" means relishes, spices, sauces, confections, or
seasonings that require no additional preparation and that are usually used
on a food item after preparation, including ketchup, mustard, mayonnaise,
soy sauce, hot sauce, salsa, salt, pepper, sugar, and sugar substitutes.
(g) "Third -party food delivery platform" has the same meaning as in
Section 113930.5 of the Health and Safety Code.
SEC. 3. Section 42271 of the Public Resources Code is amended to read:
42271. (a) Except as provided in subdivisions (c) and (d), a food facility,
for on -premises dining or when using a third -party food delivery platform,
89
Page 165 of 219
Ch. 505
shall not provide any single -use foodware accessory or standard condiment
packaged for single use to a consumer unless the single -use foodware
accessory or standard condiment is requested by the consumer.
(b) Single -use foodware accessories and standard condiments packaged
for single use provided by food facilities for use by consumers shall not be
bundled or packaged in a manner that prohibits a consumer from taking
only the type of single -use foodware accessory or standard condiment desired
without also having to take a different type of single -use foodware accessory
or standard condiment.
(c) A food facility may ask a drive -through consumer if the consumer
wants a single -use foodware accessory if the single -use foodware accessory
is necessary for the consumer to consume ready -to -eat food, or to prevent
spills of or safely transport ready -to -eat food.
(d) A food facility that is located entirely within a public use airport, as
defined in Section 77.3 of Title 14 of the Code of Federal Regulations, may
ask a walk-through consumer if the consumer wants a single -use foodware
accessory if the single -use foodware accessory is necessary for the consumer
to consume ready -to -eat food, or to prevent spills of or safely transport
ready -to -eat food.
(e) (1) A third -party food delivery platform shall provide consumers
with the option to request single -use foodware accessories or standard
condiments from a food facility serving ready -to -eat food.
(2) If a food facility uses any third -party delivery platform for ready -to -eat
food, the food facility shall customize its menu with a list of available
single -use foodware accessories and standard condiments, and only those
single -use foodware accessories or standard condiments selected by the
consumer shall be provided by the food facility. If a consumer does not
select any single -use foodware accessories or standard condiments, no
single -use foodware accessory or standard condiment shall be provided by
the food facility for delivery of ready -to -eat food.
(f) Nothing in this section shall prohibit a food facility from making
unwrapped single -use foodware accessories available to a consumer using
refillable self-service dispensers that dispense one item at a time to allow
for single -use foodware accessories to be obtained.
(g) Nothing in this section shall prohibit a food facility from making
standard condiments available to a consumer using refillable self-service
dispensers to allow for standard condiments to be obtained. A food facility
that offers standard condiments is encouraged to use bulk dispensers for the
condiments rather than condiments packaged for single use.
(h) Nothing in this section shall prevent a city, county, city and county,
or other local public agency from adopting and implementing an ordinance
or rule that would further restrict a food facility or a third -party food delivery
platform from providing single -use foodware accessories or standard
condiments to a consumer.
(i) A food facility is encouraged, but not required, to take actions in
addition to the requirements of this section that support a goal of reducing
the use of and waste generated by all single -use food service products.
89
Page 166 of 219
C h. 505 —4
SEC. 4. Section 42272 is added to the Public Resources Code, to read:
42272. (a) On or before June 1, 2022, a city, county, or city and county
shall authorize an enforcement agency to enforce this chapter.
(b) The first and second violations of this chapter shall result in a notice
of violation, and any subsequent violation shall constitute an infraction
punishable by a fine of twenty-five dollars ($25) for each day in violation,
but not to exceed three hundred dollars ($300) annually.
SEC. 5. Section 42273 is added to the Public Resources Code, to read:
42273. This chapter does not apply to any of the following:
(a) Correctional institutions, which has the same meaning as in Section
7502 of the Penal Code.
(b) Health care facilities licensed pursuant to Article 1 (commencing
with Section 1250) of Chapter 2 of Division 2 of the Health and Safety Code
or facilities that are owned or operated by a health care service plan licensed
pursuant to Chapter 2.2 (commencing with Section 1340) of Division 2 of
the Health and Safety Code.
(c) Residential care facilities licensed pursuant to Division 2 (commencing
with Section 1200) of the Health and Safety Code.
(d) Public and private school cafeterias, as referenced in paragraph (1)
of subdivision (b) of Section 113789 of the Health and Safety Code.
SEC. 6. No reimbursement is required by this act pursuant to Section 6
of Article XIII B of the California Constitution for certain costs that may
be incurred by a local agency or school district because, in that regard, this
act creates a new crime or infraction, eliminates a crime or infraction, or
changes the penalty for a crime or infraction, within the meaning of Section
17556 of the Government Code, or changes the definition of a crime within
the meaning of Section 6 of Article XIII B of the California Constitution.
However, if the Commission on State Mandates determines that this act
contains other costs mandated by the state, reimbursement to local agencies
and school districts for those costs shall be made pursuant to Part 7
(commencing with Section 17500) of Division 4 of Title 2 of the Government
Code.
U
89
Page 167 of 219
ORDINANCE NO.
AN ORDINANCE AMENDING EL SEGUNDO MUNICIPAL CODE
TITLE 5, CHAPTER 8 TO IMPLEMENT ASSEMBLY BILL 1276
REGARDING SINGLE -USE FOODWARE ACCESSORIES AND
STANDARD CONDIMENTS AND DESIGNATE THE CITY AS
ASSOCIATED ENFORCEMENT AGENCY.
THE CITY COUNCIL OF THE CITY OF EL SEGUNDO DOES ORDAIN AS
FOLLOWS:
SECTION 1. Chapter 8 of Title 5 (Health and Sanitation) of the El Segundo
Municipal Code ("ESMC") to read as follows:
"Chapter 8
SINGLE -USE FOODWARE ACCESSORIES AND STANDARD CODIMENTS
5-8-1 Findings and Purpose.
This chapter is adopted in accordance with Article XI, § 7 to protect public health,
safety, and well-being by reducing the detrimental environmental and public
health impacts associated with single -use foodware and standard condiments
which contribute to litter in storm drains and the ocean and impose unseen costs
on consumers, taxpayers, and public entities. This chapter is adopted to
implement Assembly Bill ("AB") 1276's legal requirements restricting the use of
single -use foodware accessories and standard condiments.
5-8-2 Compliance with State Law.
It is unlawful to fail to comply with the provisions of California Public Resources Code
Division 30, Part 3, Chapter 5.2 (Single Use Foodware Accessories and Condiments), i.e.,
§ 42270, et seq., as may subsequently be amended.
5-8-3 Enforcement.
A. The City Council authorizes the City Manager, or designee, to utilize one or
more City departments enforce this chapter's provisions. The City Manager,
or designee, may establish regulations or administrative procedures or take
other reasonable actions to further this chapter's purposes.
B. The City Council may, by resolution, designate additional enforcement
agencies to enforce this chapter's provisions.
C. The first and second violations of this chapter will result in a notice of
violation without a fine. Any subsequent violation will constitute an infraction
punishable by a $25 fine for each day in violation, not to exceed $300
Page 1 of 3
Page 168 of 219
City of Ell Segundo
Ordinance No.
Page 2 of 3
annually.
D. Subject to Subsection C, and unless limited by law, the City may enforce this
chapter in accordance with this code's provisions and state law."
SECTION 2. Environmental Review. This Ordinance was reviewed pursuant to the
California Environmental Quality Act (Public Resources Code §§ 21000, et seq., "CEQA")
and the regulations promulgated thereunder (14 Cal. Code of Regulations §§15000, et
seq., the "CEQA Guidelines"). Based upon that review, this Ordinance is exempt from
further review pursuant to CEQA Guidelines §15061(b)(3) because it can be seen with
certainty that there is no possibility that the Ordinance may have a significant effect on
the environment. This Ordinance is also exempt from the requirements of CEQA pursuant to
CEQA Guidelines §§ 15307 and 15308 as actions taken by regulatory agencies to assure the
maintenance, restoration, enhancement of natural resources, or protection of the
environment.
SECTION 3. Electronic Signatures. This Ordinance may be executed with
electronic signatures in accordance with Government Code §16.5. Such electronic
signatures will be treated in all respects as having the same effect as an original signature.
SECTION 4. Construction. This Ordinance must be broadly construed to achieve
the purposes stated in this Ordinance. It is the City Council's intent that the provisions of
this Ordinance be interpreted or implemented by the City and others in a manner that
facilitates the purposes set forth in this Ordinance.
SECTION 5. Enforceability. Repeal or amendment of any provision of the ESMC
will not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution
and imposition of penalties for any violation occurring before this Ordinance's effective
date. Any such repealed part will remain in full force and effect for sustaining action or
prosecuting violations occurring before the effective date of this Ordinance.
SECTION 6. Severability. If any part of this Ordinance or its application is deemed
invalid by a court of competent jurisdiction, the city council intends that such invalidity will
not affect the effectiveness of the remaining provisions or applications and, to this end,
the provisions of this Ordinance are severable.
SECTION 7. Recording. The City Clerk is directed to certify the passage and
adoption of this Ordinance; cause it to be entered into the city of El Segundo's book of
original ordinances; make a note of the passage and adoption in the records of this
meeting; and, within 15 days after the passage and adoption of this Ordinance, cause it
to be published or posted in accordance with California law.
SECTION 8. Execution. The Mayor, or presiding officer, is hereby authorized to
affix his signature to this Ordinance signifying its adoption by the City Council of the City
of El Segundo, and the City Clerk, or duly appointed deputy, is directed to attest thereto.
Page 169 of 219
City of Ell Segundo
Ordinance No.
Page 3 of 3
SECTION 9. Effectiveness. This Ordinance will take effect on the 30th day
following its final passage and adoption. It may be enforced commencing on January 1,
2022.
ORDINANCE NO. HAD ITS FIRST READING ON . ITS
SECOND READING ON , AND WAS DULY PASSED, APPROVED,
AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF EL SEGUNDO AT ITS
REGULAR MEETING OF
Drew Boyles, Mayor
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, CITY ATTORNEY
Joaquin Vazquez, Deputy City Attorney
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{:ICVoy
ELEUND
TITLE:
City Council Agenda Statement
Meeting Date: August 16, 2022
Agenda Heading: Staff Presentations
Item Number: D.15
Renewal of Joint Use Agreements with El Segundo Unified School District
RECOMMENDATION:
1. Approve an amended Joint Use Agreement for Public Recreation Facilities
between the City of El Segundo and the El Segundo Unified School District for a
term of 10 years. (ATTACHMENT A)
2. Approve an amended Joint Use of Media Studio and Equipment Joint Use
Agreement between the City of El Segundo and the El Segundo Unified School
District for a term of 10 years. (ATTACHMENT B)
3. Approve the Fifth Amendment to MOU between the City of El Segundo and the
El Segundo Unified School District for Library Services. (ATTACHMENT C)
4. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
It is anticipated that the City of El Segundo's In -kind contribution to supporting the
services within the agreements is estimated to be $944,190 as shown in Exhibit A of
Attachment A.
BACKGROUND:
The City and the El Segundo Unified School District (the "District") previously entered
into an agreement on September 12, 1990, governing the joint use of public recreation
facilities, which was subsequently amended on August 21, 1991 and amended and
restated again on December 8, 1992. In September 1999, the City and District also
entered into a "Funding Agreement" in which the City would pay the District $250,000
annually to provide student services and maintain its facilities. Additionally, the City
agreed to fund $80,000 for Crossing Guard services. In addition, on October 16, 2007,
the City and District entered into a Memorandum of Understanding (MOU) for Library
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Renewal of Joint Use Agreement
August 16, 2022
Page 2 of 4
Services.
In September 2012, the City also took the following actions:
1. Approved an amended Joint Use Agreement for Public Recreation Facilities
between the City and the District for a term of 10 years.
2. Approved an Agreement between the City and the District for Joint Use of Media
Studio and Equipment for a term of 10 years.
3. Approved the First Amendment to an MOU between the City and the District for
Library Services for a term of 10 years.
4. Subsequent to this date, there have been three additional amendments to the
Library MOU.
Beginning in Spring 2022, City staff began a series of discussions with the
Superintendent of the District, Dr. Melissa Moore and her staff, regarding
updating and renewal of the Joint Use Agreements due to the pending expiration
of the agreements (September 2022).
DISCUSSION:
The City and the District agree that it will be in the public's best interest, economically
and practically, to cooperate with each other in regard to the recreational use of certain
City and District facilities and therefore desire to amend, restate, and extend the prior
agreements. During discussions, several modifications were considered and negotiated
within each agreement. (ATTACHMENTS A-C).
Staff have provided an overview below of the proposed modifications to each
agreement:
TERM OF AGREEMENT: Both parties propose to include a term limit of 10 years for the
Public Recreation Facilities and Media Studio and Equipment Agreements, but also
include a "re -opener" clause wherein either party could request a meeting in good faith
to negotiate proposed changes or amendments to the agreement if new concerns arise.
The clause is found in Section 1 of the Joint Use Agreement for Public Recreation
Facilities and reads as follows:
"In the event either Party has any concerns or desires to amend the Agreement,
including, but not limited to, adding or changing the respective responsibilities of the
Parties, the Parties agree to meet in good faith to consider amending this Agreement as
necessary to address the stated concern(s). Nothing herein shall be construed as
requiring or obligating the Parties to accept any amendment. Instead, the Parties hereby
agree to meet and discuss any potential amendments in good faith to determine if any
such amendment is necessary and in the best interest of both Parties."
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MODIFICATIONS TO EXHIBIT A: Exhibit A of the Joint Use Agreement for Public
Recreation Facilities lists all anticipated City In -Kind and other contributions to the
school district.
MODIFICATIONS TO JOINT USE OF MEDIA STUDIO AND EQUIPMENT: The original
2012 agreement approved by the City and the District regarding this matter was
discussed and modified in its entirety. Staff have provided a new and updated
agreement as ATTACHMENT B.
MODIFICATIONS TO LIBRARY AGREEMENT: FLEXIBLE STAFFING LEVELS AT
SCHOOLS
Both parties agree to allow flexible staffing at the school sites as described in the
following language:
"Provide Library Assistant level positions at Center Street School, Richmond Street
School, Middle School and High School libraries, with the flexibility to add or decrease
staff hours if approved by the DISTRICT School Board and agreeable by the CITY"
In summary, staff have worked closely with the District staff to bring these agreements
up to date for the benefit of our community. Therefore, the staff recommends approval
of each agreement and MOU as presented.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 1: Enhance Customer Service, Engagement, and Communication; Embrace
Diversity, Equity, and Inclusion
Objective 1A: El Segundo provides unparalleled service to internal and external
customers.
Objective 1 B: El Segundo's engagement with the community ensures excellence.
Goal 5: Champion Economic Development and Fiscal Sustainability
Objective 5A: El Segundo promotes economic growth and vitality for business and the
community.
Objective 5B: El Segundo approaches its work in a financially strategic and responsible
way.
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August 16, 2022
Page 4 of 4
PREPARED BY:
Aly Mancini, Recreation, Parks and Library Director
REVIEWED BY:
Aly Mancini, Recreation, Parks and Library Director
APPROVED BY:
Darrell George, City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. ATTACHMENT A
2. ATTACHMENT B
3. ATTACHMENT C
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SECOND AMENDED AND RESTATED JOINT USE AGREEMENT FOR PUBLIC
RECREATION FACILITIES BETWEEN THE CITY OF EL SEGUNDO AND EL SEGUNDO
UNIFIED SCHOOL DISTRICT OF LOS ANGELES COUNTY
This AGREEMENT is made and executed this 21 st day of September 2022, between the
CITY OF EL SEGUNDO, a municipal corporation ("City"), and the EL SEGUNDO UNIFIED
SCHOOL DISTRICT OF LOS ANGELES COUNTY, a California public school district
("District"), each, individually, a "party" and, collectively, the "Parties."
RECITALS
This Agreement is made with reference to the following facts and objectives:
A. Chapter 10, Part 7 of Division I (Section 10900, et seq.) of the Education Code of
the State of California authorizes and empowers school districts and cities to
organize, promote and conduct programs of community recreation to establish
systems of playgrounds and recreation, and acquire, improve, maintain, and operate
centers within or without the territorial limits of the city.
B. On September 19, 2012, the City and the District entered into that certain Amended
and Restated Joint Use Agreement which established the Parties' respective rights
and agreement to jointly use specific properties owned by each party (the "Original
Agreement").
C. The Original Agreement is scheduled to terminate on September 20, 2022, and the
Parties wish to continue the Joint Use agreement pursuant to the terms set forth
herein.
D. City owns, operates and maintains certain public recreation facilities known as El
Segundo Recreation Park (401 Sheldon Street); El Segundo Library Park (600
Block Main Street); El Segundo Hilltop Park (Maryland Street and Grand Avenue);
Urho Saari Swim Stadium (219 West Mariposa); Acacia Park (623-25 West Acacia
Avenue); Washington Park (Washington Street at Palm Avenue); Constitution Park
(Washington Street between Palm and Maple Avenue); Sycamore Park (Sycamore
Avenue and California Street); Kansas Park (Holly Avenue and Kansas Street);
Candy Cane Parkette (100 Block Whiting Street); Campus El Segundo Athletic
Fields (2201 East Mariposa Avenue); Freedom Park (Illinois Street between
Mariposa Avenue and Holly Avenue); Independence Park (Washington Street
between Walnut Avenue and Sycamore Avenue); Camp Eucalyptus (641 California
Street); El Segundo Teen Center and Skatepark (405 East Grand Avenue); The
Lakes at El Segundo Golf Course (400 South Sepulveda Boulevard); and certain
improvements, including landscaping, lighting, utilities and other fixtures on the
property adjacent to the Richmond Street School (collectively, the "City Owned
Facilities"). The City also operates and maintains certain improvements, including
a ball field, turf areas, landscaping, lighting, utilities and other fixtures on the
property adjacent to the Richmond Street School located at 615 Richmond Street
(the "615 Richmond Street Improvements"). The 615 Richmond Street
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Improvements and City Owned Facilities shall be collectively defined as the "City
Facilities."
E. District owns, operates and maintains certain school facilities known as El Segundo
High School (640 Main Street); Center Street School (700 Center Street) El
Segundo Middle School (332 Center Street); School District Offices (641 Sheldon
Street); Richmond Street School (615 Richmond Street); and Eagles' Nest
Preschool (641 Sheldon Street). The foregoing properties shall be defined as the
"District Facilities." District also operates and maintains certain improvements,
including a ball field, turf areas, landscaping, lighting, utilities and other fixtures
known as the Center Street School, located at 700 Center Street, El Segundo, which
will be added to the District Facilities subject to City use pursuant to this
Agreement. The City's Recreation and Parks staff will be in charge of scheduling
and revenue responsibilities for the fields adjacent to the Center Street School.
F. The aforementioned facilities are available for such uses as described in Recital A,
when such use will not interfere with the owning parry's use of the facilities.
G. City and District have found that it will be in the public interest, economically and
practically, to cooperate with each other in regard to the recreational use of the
aforementioned facilities and, therefore, desire to enter into an agreement pursuant
to the provisions of said Chapter 10 of the Education Code.
H. City and District previously entered into that certain agreement governing the joint
use of their facilities dated September 12, 1990, which was subsequently amended
on August 21, 1991 and amended and restated pursuant to that certain agreement
dated December 8, 1992. City and District also entered into that certain Funding
Agreement dated September 21, 1999, which was amended on September 19, 2000,
wherein City generally agreed to pay District $250,000 annually to provide student
services and maintain its facilities (the "Funding Agreement"). The Funding
Agreement was subsequently superseded by that certain funding agreement
between City and District dated June 19, 2001, as subsequently amended pursuant
to that certain First Amendment to Agreement No. 2893, dated July 17, 2007; that
certain Second Amendment to Agreement No, 2893, dated September 16, 2008;
and that certain Third Amendment to Agreement No. 2893, dated March 23, 2011,
and that certain Amended and restated Agreement dated September 19, 2012 which
further extended the agreement through September 20, 2022. These agreements are
collectively referred to as the "Prior Agreements."
I. City is concerned with the continued quality of education, recreation and
extracurricular activities that its residents, particularly its minor residents, receive
and desires to provide support and collaboration to District for purposes of
maintaining and enhancing the availability of these services.
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J. Such services benefit the youth of El Segundo by providing such youth with vital
services that will lessen the need for City services such as police and park and
recreation services and will result in better educated and healthier youth in the City.
K. City believes that District's educational services play a critical role in providing the
City with future citizens that will dedicate their time and knowledge to the
community and thereby increase the quality of life in the City of El Segundo.
L. The benefits provided to the District herein shall be in addition to in -kind and other
contributions provided to the District by the City, which are anticipated to total
approximately $944,190 for fiscal year 2022-23. These in -kind services include,
but are not limited to, the services approximately described on Exhibit A.
M. City and District hereby seek to amend and restate the September 19, 2021,
Amended and Restated Agreement and to add additional properties subject to the
terms provided herein.
NOW, THEREFORE for and in consideration of the mutual covenants and conditions
contained herein, the Parties agree as follows:
1. Term. This Agreement is for the term of ten (10) years, commencing on
Sept. 21, 2022, and terminating Sept. 20, 2032. This Agreement may be renewed or
extended upon mutual written agreement of the Parties. In the event either Party has any
concerns or desires to amend the Agreement, including, but not limited to, adding or
changing the respective responsibilities of the Parties, the Parties agree to meet in good
faith to consider amending this Agreement as necessary to address the stated
concern(s). Nothing herein shall be construed as requiring or obligating the Parties to
accept any amendment. Instead, the Parties hereby agree to meet and discuss any potential
amendments in good faith to determine if any such amendment is necessary and in the best
interest of both Parties.
2. District's Use of City Facilities. City agrees to allow District to utilize the
City Facilities for educational programs, events or uses, under the direction and supervision
of District in accordance with a schedule acceptable to City and District, provided,
however, that such scheduled use cannot at any time interfere with the use of the City
Facilities or equipment for the regular conduct of City -authorized recreation programs,
events or uses. District will have priority over non -City authorized recreation programs,
events or uses in the scheduling of City Facilities.
3. City Use of District Facilities. District agrees to allow City to utilize the
District Facilities for programs, events or uses, under the direction and supervision of City
in accordance with a schedule acceptable to City and District; provided, however, that such
scheduled use cannot at any time interfere with the use of the District Facilities or
equipment for the regular conduct of school programs, events or uses. City will have
priority over non -school programs, events or uses in the scheduling of District Facilities
during periods when they are not used for school purposes.
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4. Equipment and Personnel. Each parry hereto agrees to conduct and
supervise their respective programs, events and uses on the other parry's facilities in
conformance with their respective policies and budget limitations. It is agreed further in
this regard, that the Parties must provide all expendable supplies and materials and must
furnish and compensate all personnel necessary to conduct their respective programs and
activities, except as may be mutually agreed upon by City and District from time to time
during the terms of this Agreement and as provided by law. In the event any of the
Facilities subject to this Agreement include equipment upgrades (such as scoreboards or
lighting) that involve usage costs (such as electricity), the Parties may negotiate a pro-rata
payment plan to address both Parties' respective use of such equipment through separate
agreements between the District Contact and the City Contact, as established in Section 19
below.
5. Rules and Regulations. During the conduct of such programs and activities,
each party may formulate and enforce such rules and regulations as are acceptable to the
other party and necessary to maintain proper standards of conduct and safety on said
facilities for all age groups.
6. Duty to Repair. Each party agrees to comply with all existing rules
regulating their respective properties including, without limitation, cleanup after using the
property. Each party must repair, cause to be repaired, or reimburse the other for the cost
of repairing damage to said facilities occurring during the period of use by that parry, except
where such damage may be attributed to ordinary or reasonable use of such facility. Except
as otherwise provided for in this Agreement, each party will be responsible for normal
operation, maintenance and repair of its own buildings and facilities. It is understood that
both Parties have the right in their respective sole and absolute discretion to make one or
more of their facilities unavailable for use by the other parry for purposes of repairing or
making alterations to the facilities or because the facility is unfit for public use. In the
event either party has concerns or requests regarding the repair or maintenance of any
facilities subject to this Agreement, all such concerns or requests shall be addressed to, and
resolved through, the District Contact and the City Contact as set forth in Section 19 below.
7. Alterations. Neither party may make, or cause to be made, any alterations
to the other's property, or any part thereof, without the other's prior written consent. This
section shall not apply to the 615 Richmond Street Improvements.
8. Indemnification.
A. District's Indemnification. District must defend and hold City, its
city council, officials, officers, agents and employees, free and harmless from any liability
for loss, damage, injury or death to persons, or damage to or loss of property, including
City property, arising out of District's use of the City Facilities or any building, facility or
equipment located thereon,
B. City's Indemnification. City must defend and hold District, its Board
of Education, officials, officers, agents and employees free and harmless from any liability
for loss, damage, injury or death to persons, or damage to or loss of property, including
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District property, arising out of City's use of the District Facilities or any building, facility
or equipment located thereon.
9. Hazardous/Toxic Waste. Neither party has nor, to their knowledge, has any
third party used, generated, stored or disposed of or permitted the use, generation, storage
or disposal of, any Hazardous Material (as defined below) on, under, about or within the
District Facilities or City Facilities in violation of any law or regulation. The Parties agree
that they will not use, generate, store or dispose of any Hazardous Material (as defined
below) on, under, about or within their properties in violation of any law or regulation. As
used in this section, "Hazardous Material" means any substance, chemical or waste that is
identified as hazardous, toxic or dangerous in any applicable federal, state or local law or
regulation (including petroleum and asbestos).
10. SSA. Neither party may place any sign upon the other's property without
the owner's prior written consent. The requesting party must pay for all costs of any
approved signage and comply with all applicable sign codes and ordinances.
11. Insurance.
A. District's Duty to Insure. District must keep in full force and effect
during the term of this Agreement public liability insurance, insuring and protecting City
and District from and against any and all liability of City for damages arising out of or
connected with use by District, its agents, employees, permittees, and students of the City
Facilities or any building, facility or equipment located thereon. All public liability
insurance required hereunder must be in the minimum amount of Ten Million Dollars
($10,000,000) and a certificate of such insurance showing City as additional insured must
be provided to City. Said certificate must provide that City will receive thirty (30) days'
notice of cancellation of said policy.
B. City's Dujy to Insure. City must keep in full force and effect during
the term of this Agreement public liability insurance insuring and protecting City and
District from and against any and all liability of District for damages arising out of or
connected with use by City, its agents, employees, and permittees of the District Facilities
or any building, facility or equipment located thereon. All public liability insurance
required hereunder must be in the minimum amount of Ten Million Dollars ($10,000,000)
and a certificate of such insurance showing District as addition.al insured must be provided
to District. Said certificate must provide that District will receive thirty (30) days' notice
of cancellation of said policy.
12. Limitations on Use. Neither party may permit any person or organization to
use any of the facilities, buildings or accessories thereto where such use is inconsistent with
the provisions of federal, state or local laws, including without limitation, Section 10900
through 10916 of the Education Code of the State of California, the El Segundo Municipal
Code, or adopted City or District policies.
13. Use Schedules. The Superintendent of the School District and the City
Manager of the City, or their designees, are hereby authorized and directed by their
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respective parties to develop necessary schedules and/or details in connection with the
operation of the facilities pursuant to this Agreement which are consistent with the above -
stated purposes.
14. Termination. Either party may terminate this Agreement at any time with or
without cause upon written notification. By executing this Agreement, the Parties waive
any and all claims for damages that may otherwise arise from early termination under this
section.
15. Successors and Assigns. This Agreement is binding on the assigns,
transferees and successors in interest of City and District whether said successor in interest
is a unified school district or other political entity.
16. Employ. For purposes of this Agreement, all persons employed in the
performance of services and functions for the City shall be deemed City employees and no
City employee shall be considered as an employee of the District under the jurisdiction of
the District, nor shall such City employees have any District pension, civil service, or other
status while an employee of the City. For purposes of this Agreement, all persons employed
in the performance of services and functions for the District shall be deemed District
employees and no District employee hall be considered as an employee of the City under
jurisdiction of the City, nor shall such District employees have any City pension, civil
service, or other status while an employee of the District.
17. Entire Agreement. This Agreement represents the entire understanding of
the Parties with respect to the subject matter herein and all prior written and oral
agreements regarding the subject matter herein are superseded by this Agreement.
18. Assignment. Neither party may assign this Agreement or its interest herein.
Any such attempted assignment will be void.
19. Notices. Except as otherwise expressly provided by law, all notices or other
communications required or permitted by this Agreement or by law to be served on or
given to either party by the other parry will be in writing and will be deemed served when
personally delivered to the party to whom they are directed, or in lieu of the personal
service, upon deposit in the United States Mail, certified or registered mail, return receipt
requested, postage prepaid, addressed to:
District Contact
El Segundo Unified School District
641 Sheldon Avenue
EI Segundo, CA 90245
Attn: Melissa Moore, Ed.D. Superintendent
City Contact
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City of El Segundo
350 Main Street
El Segundo, CA 90245
Attn: Darrell George, City Manager
Either party may change its address for the purpose of this section by giving written notice
of the change to the other party.
20. Acceptance of Facsimile Signatures. The Parties agree that agreements
ancillary to this Agreement and related documents to be entered into in connection with
this Agreement will be considered signed when the signature of a party is delivered by
facsimile transmission. Such facsimile signature will be treated in all respects as having
the same effect as an original signature.
21. Governing Law. This Agreement has been made in and will be construed in
accordance with the laws of the State of California and exclusive venue for any action
involving this Agreement will be in Los Angeles County.
22. Partial Invalidity. Should any provision of this Agreement be held by a
court of competent jurisdiction to be either invalid or unenforceable, the remaining
provisions will remain in effect, unimpaired by the holding.
23. Construction. No provision of this Agreement shall be construed by any
court or other judicial authority against either party hereto by reason of such party's being
deemed to have drafted or structured such provision.
24. Authority/Modification. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this Agreement
and to engage in the actions described herein. This Agreement may be modified by written
agreement. City"s City Manager, or designee, may execute such amendment on behalf of
City.
25. Counterparts. This Agreement may be executed in any number of
counterparts, each of which will be an original, but all of which taken together will
constitute one instrument executed on the same date.
26. COVID-19 Considerations. The Parties hereby recognize that this
Agreement is executed during the COVID-19 pandemic. In the event the use of any
Facility subject to this Agreement is effected by the COVID-19 pandemic, including, but
not limited to, any national, State, or local rule, guideline, or requirement limiting access
or use to public properties or any information suggesting any Facility poses a risk to
COVID-19 exposure, the Parties shall immediately contact each other through the contacts
set forth in Section 19 above and work together to ensure compliance with any applicable
COVID-19 related requirement.
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IN WITNESS WHEREOF, the parties hereunto have executed this Agreement by their
officers duly authorized.
EL SEGUNDO UNIFIED SCHOOL DISTRICT
[Date]
CITY OF EL SEGUNDO
[Date]
[Signature]
[Name]
[Signature]
[Name]
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MEDIA STUDIO AND EQUIPMENT JOINT USE, REIMBURSEMENT, AND LICENSE
AGREEMENT BETWEEN THE CITY OF EL SEGUNDO AND THE EL SEGUNDO UNIFIED
SCHOOL DISTRICT
THIS JOINT USE, REIMBURSEMENT, AND LICENSE AGREEMENT AMENDMENT
("Amendment") is made and entered into this _21 st_ day of _September_, 2022 ("Effective
Date"), by and between the CITY OF EL SEGUNDO, a general law city and municipal
corporation existing under the laws of California ("CITY"), and the EL SEGUNDO UNIFIED
SCHOOL DISTRICT, a public school district organized pursuant to the California Education
Code ("DISTRICT"). The term "Party" will refer to either CITY or DISTRICT, and the term
"Parties" will refer to both CITY and DISTRICT.
1. RECITALS. This Agreement Is made with reference to the following facts and objectives:
A. DISTRICT owns the property located at 640 Main Street, El Segundo where El
Segundo High School is located (the "Property").
B. A media room ("Media Room") is located on the Property in El Segundo High School
Building K, as depicted in the attached Exhibit "A," which is incorporated by reference.
C. CITY and DISTRICT have previously entered into agreements providing for their joint
use of the Media Room, and both seek to continue such use and refine the terms
thereof through this Agreement for their mutual benefit.
D. DISTRICT seeks to grant CITY a license to enter the Property and access and use the
Media Room pursuant to the terms of this Agreement.
E. The Parties find that it is in the public interest to enter into this Agreement for joint use
of the Media Room at no cost.
2. LICENSE. Pursuant to the terms of this Agreement, the DISTRICT licenses CITY to use
the Media Room. The Parties' actions are not, and should not be construed to be, a
conveyance of a property interest or a lease; they are for licenses to use property only.
3. TERM. Except as otherwise provided, the term of this Agreement will be for ten (10) years
from the Effective Date. Upon the Parties' mutual written agreement, the License may be
renewed for additional time.
4. MEDIA ROOM USE; CITY SERVICES TO DISTRICT; DISTRICT CLEANING.
A. CITY may use the Media Room, at no cost to the CITY, in accordance with a mutually
agreeable Media Room use schedule ("Use Schedule") that the Parties will develop
and set forth in writing. The Parties respectively authorize the City Manager and
Superintendent, or their designees, to establish and subsequently amend, as needed,
the Use Schedule in order to effectuate this Agreement's purposes. The DISTRICT
may reserve usage of the Media Room for various student uses through the Use
Schedule. Any such DISTRICT student use will involve supervision by DISTRICT
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staff. The Parties will work together in good faith to ensure the Use Schedule meets
both Parties' needs and consider changes to the agreed upon Use Schedule to meet
the Parties' needs.
B. As consideration for use of the Media Room, CITY will provide production, editing, and
graphic design services ("Media Services") for the DISTRICT for the events identified
in Exhibit "B," which is attached and incorporated by reference.
C. Notwithstanding Section 4.13. above, CITY may, at its discretion, provide additional
Media Services requested by DISTRICT so long as DISTRICT reimburses CITY costs.
DISTRICT agrees to reimburse such actual CITY costs for its provision of Media
Services within 15 days of receipt of an invoice from the CITY that must detail
reasonable costs incurred. DISTRICT'S failure to timely reimburse CITY for its Media
Services will constitute a material breach of this Agreement.
D. The Parties agree not to delay, interfere, or otherwise obstruct the other Party's
scheduled use under the Use Schedule.
E. CITY use of the Media Room may be for public, educational, recreation, or any general
municipal use.
F. CITY may store its equipment needed to utilize the Media Room during the term of this
Agreement.
G. DISTRICT will cause the Media Room to be regularly cleaned to ensure its clean and
orderly condition. The Media Room must be cleaned at least per week.
5. EQUIPMENT USE. The Parties must only utilize equipment that it owns during any
permitted use scheduled under the Use Schedule. A Party may only use the other Party's
equipment upon the written consent of the Party that owns such equipment.
Notwithstanding any provision in this Agreement to the contrary, a Party will be liable for
repair or replacement costs for equipment belonging to the other Party that it damages or
destroys, whether such use was authorized or unauthorized. In the event any equipment
is damaged, the Party responsible for such damage, shall take all actions necessary to
immediately repair or, if necessary, replace the damaged equipment upon written notice
from the other Party.
6. TERMINATION. Either Party may terminate this Agreement at any time, with or without
cause, upon written notification. Termination will be effective 120 days after the terminating
Party's transmittal of its termination notification.
7. INDEMNIFICATION.
A. City indemnifies, will, defend, saves, and holds District, its elected, and appointed
officials, employees, and agents harmless from all claims or liability from personal
injury, death, property damage, or any other damages including, without liability from
personal injury, death, property damage or any other damages including, without
limitation to suits for defamation, intentional infliction of emotional distress, and violation
2
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of civil rights arising from City's operations of the Media Room including, without
limitation, its use of the Media Room to produce or distribute broadcasts over any public
media. CITY's duty to defend and indemnify DISTRICT extends to claims or liabilities
arising from the acts or statements of persons using the Media Room with the City's
permission or authority
B. District indemnifies, will, defend, saves, and holds City, its elected and appointed
officials, employees, and agents harmless from all claims or liability from personal
injury, death, property damage, or any other damages including, without liability from
personal injury, death, property damage or any other damages including, without
limitation to suits for defamation, intentional infliction of emotional distress, and violation
of civil rights arising from District's operations of the Media Room including, without
limitation, its use of the Media Room to produce or distribute broadcasts over any public
media. CITY's duty to defend and indemnify DISTRICT extends to claims or liabilities
arising from the acts or statements of persons using the Media Room with the District's
permission or authority.
C. It is expressly understood and agreed that the foregoing provisions will survive the
termination of this Agreement.
8. INSURANCE. Each Party will maintain its own insurance and insurance against its own
acts or omissions.
9. NOTICES. Except as otherwise expressly provided by law, all notices or other
communications are permitted by this Agreement or by law to be served on or given to
either Party to this Agreement by the other Party will be in writing and will be deemed
served when personally delivered to the other Party to whom they are directed, or in lieu
of personal service, upon deposit in the United States Mail, certified or registered mail,
return receipt requested, postage prepaid, addressed to:
DISTRICT at:
El Segundo Unified School District
641 Sheldon Street
El Segundo, California 90245
or to CITY at:
City of El Segundo
350 Main Street
El Segundo, California 90245
10. ACCEPTANCE OF ELECTRONIC SIGNATURES. This Agreement may be executed by
the Parties on any number of separate counterparts, and all such counterparts so executed
constitute one Agreement binding on all the Parties notwithstanding that all the Parties are
not signatories to the same counterpart. In accordance with Government Code §16.5, the
Parties agree that this Agreement, Agreements ancillary to this Agreement, and related
documents to be entered into in connection with this Agreement will be considered signed
3
Page 185 of 219
when the signature of a party is delivered by electronic transmission. Such electronic
signature will be treated in all respects as having the same effect as an original signature.
11. GOVERNING LAW. This Agreement has been made in and will be construed in
accordance with the laws of the State of California and exclusive venue for any action
involving this Agreement will be in Los Angeles County.
12. PARTIAL INVALIDITY. Should any provision of this Agreement be held by a court of
competent jurisdiction to be either invalid or unenforceable, the remaining provisions will
remain in effect, unimpaired by the holding.
13. ENTIRE AGREEMENT. This instrument and its Attachments constitute the sole
agreement between CITY and DISTRICT respecting the Property, the use of the Property
by DISTRICT, and the specified term, and correctly sets forth the obligations of CITY and
DISTRICT. Any agreement or representations respecting the Property or its licensing by
CITY to DISTRICT not expressly set forth in this instrument are void.
14. CONSTRUCTION. The language of each part of this Agreement will be construed simply
and according to its fair meaning, and this Agreement will never be construed either for or
against either party.
15. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action
has been taken by the Parties to authorize the undersigned to execute this Agreement and
to engage in the actions described herein. This Agreement may be modified by written
agreement. CITY's city manager, or designee, may execute any such amendment on behalf
of CITY.
16. COUNTERPARTS. This Agreement may be executed in any number or counterparts, each
of which will be an original, but all of which together will constitute one instrument executed
on the same date.
[SIGNATURES ON FOLLOWING PAGE]
0
Page 186 of 219
IN WITNESS WHEREOF the parties hereto have executed this Amendment the day and
year first hereinabove written.
CITY OF EL SEGUNDO
Darrell George,
Interim City Manager
ATTEST:
Tracy Weaver,
City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, CITY ATTORNEY
Joaquin Vazquez,
Deputy City Attorney
5
EL SEGUNDO UNIFIED
SCHOOL DISTRICT
Melissa Moore,
Superintendent
Page 187 of 219
28'
EXHIBIT "A"
MEDIA ROOM
35' 25'
DIO/STAGES
12' 17'
26'
Page 188 of 219
EXHIBIT "B"
DISTRICT EVENTS FOR CITY MEDIA SERVICES
1. El Segundo High School Homecoming Football Game
2. "Quick Hits" Program Highlighting Home Football Games
3. El Segundo High School Orchestra Winter Concert
4. El Segundo Middle School Orchestra Winter Concert
5. El Segundo High School Choir Winter Concert
6. El Segundo Middle School Choir Winter Concert
7. El Segundo High School / El Segundo Middle School Combined Winter Concert
8. El Segundo High School Spring Sing
9. El Segundo High School Orchestra Spring Concert
10. El Segundo Middle School Spring Choir Concert
11. El Segundo High School Graduation
12. El Segundo Middle School Graduation
13. Arena High School Graduation
14. Richmond Street School Spring Concert
15. Center Street School Spring Concert
16. Richmond Street School Winter Concert
17. Center Street School Winter Concert
18. El Segundo High School Sports Playoff Games (as needed — home games only)
19. Good news reports from ESUSD Superintendent to incorporate into City News
Briefs
20. ESUSD collaborative safety message with City Representative, when needed
7
Page 189 of 219
FIFTH AMENDMENT TO MOU NO. 3766
BETWEEN THE CITY OF EL SEGUNDO AND
THE EL SEGUNDO UNIFIED SCHOOL DISTRICT
FOR LIBRARY SERVICES
THIS FIFTH AMENDMENT ("Amendment") is made and entered into this 21st day of September,
2022, by and between the CITY OF EL SEGUNDO, a general law city and municipal corporation
existing under the laws of California ("CITY"), and the EL SEGUNDO UNIFIED SCHOOL DISTRICT,
a public school district organized pursuant to the California Education Code ("DISTRICT").
RECITALS
A. CITY and DISTRICT previously entered into that certain Memorandum of
Understanding regarding Library Services dated October 16, 2007 (the "MOU").
B. On or about October 16, 2012, the CITY and DISTRICT entered into a First
Amendment to the MOU which extended the term of the MOU to October 16, 2022.
C. On or about July 1, 2015, the CITY and DISTRICT entered into a Second
Amendment to the MOU which further extended the term to June 30, 2025 and
revised the terms of the library staff provided by the CITY.
D. On or about September 22, 2020, the CITY and DISTRICT entered into a Third
Amendment to the MOU which dictated the operations of public library services,
including school district operations, during the Coronavirus (COVID-19) pandemic.
E. On or about October 5, 2021, the CITY and DISTRICT entered into a Fourth
Amendment to the MOU which reverted to the terms of the Second Amendment
and added terms for terminating the MOU.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained
herein and the MOU, the Parties agree as follows:
Existing Section 2.08.A is deleted and a new Section 2.08.A is added to read as follows:
A. Provide Library Assistant level positions at Center Street School, Richmond Street
School, Middle School and High School libraries, with the flexibility to add or
decrease staff hours if approved by the DISTRICT School Board and agreeable by
the CITY; and,
2. This Amendment may be executed in any number of counterparts, each of which will be
an original, but all of which together constitutes one instrument executed on the same
date.
City of El Segundo Amendment
Page 1
Page 190 of 219
3. Except as modified by this Amendment, all other terms and conditions of MOU No.
3766 and the Second Amendment to No. 3766 will remain the same.
IN WITNESS WHEREOF the parties hereto have executed this Amendment the day and
year first hereinabove written.
CITY OF EL SEGUNDO
Darrell George
Interim City Manager
ATTEST:
Tracy Weaver,
City Clerk
APPROVED AS TO FORM:
Mark D. Hensley,
City Attorney
City of El Segundo Amendment
Page 2
EL SEGUNDO UNIFIED SCHOOL DISTRICT
Melissa Moore,
Superintendent
Page 191 of 219
{.,rVoy City Council Agenda Statement
ELSEGUNDO Meeting Date: August 16, 2022
Agenda Heading: Staff Presentations
Item Number: D.16
TITLE:
Update of City Committees, Commissions, and Boards Bylaws
RECOMMENDATION:
Approve the proposed update to El Segundo's Committees, Commissions, and
Boards bylaws to make them uniform.
2. Require all members of CCB's to attend training with the City/Deputy City
Attorney on Rules of Parliamentary Procedure & Code of Conduct.
3. Approve the name change from the Environmental Committee to the Public
Works Sustainability Committee.
4. Approve the Diversity, Equity, & Inclusion Committee Meeting time change from
4:30 p.m. to 6:00 p.m.
5. Alternatively, discuss and take other action regarding this item.
FISCAL IMPACT:
The proposed recommendations will result in expenditure/budget savings, reduced
duplication of effort, more efficient use of staff time, and improved implementation of the
City's Strategic Plan.
BACKGROUND:
At the January 18, 2022, El Segundo City Council Meeting, a staff report was presented
that highlighted El Segundo's Committees, Commissions and Boards (CCB's). City
Council directed staff to take a closer look at the bylaws of the nine CCB's and make
recommendations on how to make all of the City CCB's uniform in their operations. The
staff have a series of recommendations for the Council to make all of the CCB's
uniform. City staff received input from each CCB liaison, department directors,
individual council members, and staff to update the Bylaws.
Page 192 of 219
Update of City Committees, Commissions, and Boards
August 16, 2022
Page 2 of 4
DISCUSSION:
Staff received recommendations from each CCB liaison, department directors, and
council members, in order to make updates to ensure all City of El Segundo CCB
Bylaws are consistent and uniform.
The following language should be included in each CCB set of Bylaws:
Appointment Authority:
Candidates will be reviewed and recommended by the CCB Chair & Vice Chair, and the
subsequent interviews and appointments will be made by the City Council.
Removing a Member:
All board and committee members shall serve at the pleasure of the City Council and
may be removed at any time, and without cause, by a majority vote of the City Council.
Removing a Member because of absences:
When any member has three or more consecutive absences, or a total of 6 or more
within a 12-month period, the member's seat could be deemed vacant.
Removing a Member based on conduct:
The CCB Chair and Council Liaison can make a recommendation to City Council to
remove a member based on conduct, and that member could be removed by a majority
vote of the City Council.
Conduct at Meetings:
Meetings will be conducted based upon the latest edition of Robert's Rules of Order (or
similar rules of parliamentary procedure, e.g. Rosenburg's Rules of Order). Where there
is a conflict between the parliamentary guidelines and these Bylaws, the Bylaws should
have precedence. Failure to strictly follow parliamentary guidelines shall not invalidate
an action of the Committee.
Staff Support:
The board or commission Staff Liaison shall confer with the department head to
determine if a request for research by the Committee requires extra dedication and staff
time that may not be available.
Sunset/Dissolution of a CCB:
Page 193 of 219
Update of City Committees, Commissions, and Boards
August 16, 2022
Page 3 of 4
The City of El Segundo CCB could either be dissolved or sunset in the same way it was
established or authorized. CCB Authorization Sources:
• Planning Commission ( California Code)
• Recreation & Parks Commission (City Resolution)
• Senior Citizen Housing Corp. Board (Council Vote)
• CIPAC Advisory Committee (Council Vote)
• Library Board of Trustees (California Code)
• Investment Advisory Board (City Resolution)
• Public Works Sustainability Committee (Council Vote)
• Arts & Culture Advisory Committee (Council Vote)
• Diversity, Equity, & Inclusion Committee (Council Vote)
CCB Recess:
A CCB can be placed on a short or extended recess by a majority vote of the City
Council. City Council could determine if a recess is necessary based on a CCB's
workload and progress (or lack thereof) towards accomplishing assigned Council
objectives.
Additional Items for Discussion:
The following items were identified for Council discussion based upon additional staff
and Council interviews.
Hold a yearly joint meeting between all CCBs and City Council.
Based upon the following timeline create a uniform onboarding process. Currently, new
Board members and Commission members are appointed throughout the year. It is
proposed that the Council sets a one-time (or twice) a year date where candidates are
interviewed, an appointment date is set, orientation is held, candidates attend required
training, and sign the Annual Board Expectation Statement and Roles &
Responsibilities.
Consider reducing the term length of all CCB members to 2 years. (Excluding Planning
& Library Board of Trustees)
Consider removing meeting times from the Bylaws, and allow each commission to set
its own date and time.
Next Steps:
Page 194 of 219
Update of City Committees, Commissions, and Boards
August 16, 2022
Page 4 of 4
Upon Council direction, staff will direct the CCB liaisons to implement all approved
changes to each individual set of CCB Bylaws.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 1. Enhance Customer Service, Diversity, Equity, Inclusions and Communications
Objective 1A: El Segundo provides unparalleled service to all customers.
Objective 1 B: El Segundo's engagement with the community ensures excellence.
PREPARED BY:
Portland Bates, Sr. Analyst
REVIEWED BY:
Darrell George, City Manager
APPROVED BY:
Darrell George, City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. Attachment A (CCB Overview)
2. Attachment B (CCB Responsiblites)
Page 195 of 219
City of El Segundo
Committees, Commissions, & Boards
No.
Name
Date
Established
Authorization Source
Member
Range
Member
Requirements
Term
Compensation
Meetings Dates
1
Planning Commission
08/20/46
CA Code Sec. 65100-65106 & City Ord #300
5
Resident
4 Years
$50 per meeting
2nd & 4th Thursday of the month
2
Recreation & Parks Commission
05/14/56
City Resolution # 1618
5
Resident
4 Years
$50 per meeting
3rd Wednesday of the month
3
Senior Citizen Housing Corp. Board
01/01/84
City Council Vote in 1984
5
Resident
4 Years
None
4th Wednesday of the month
4
CIPAC Advisory Committee
08/15/89
City Council Meeting Minutes 09/03/1991
5
Combination
4 Years
None
As needed in March, April, May
5
Library Board of Trustees
12/04/90
CA ED Code 18910 & City Resolution #3665
5
Resident
3 Years
None
2nd Tuesday of the month
6
Investment Advisory Committee
06/02/92
City Resolution # 3764
4
Combination
4 Years
None
3rd Tuesday Quarterly
7
Environmental Committee
02/06/08
Council Vote 2/6/2008
7
Combination
4 Years
None
1 st Friday of the month
8
jArts & Culture Advisory Committee
08/02/16
lCouncil Vote 8/2/2016
7 to 11
Combination
3 Years
None
4th Tuesday of the month
9
IDiversity, Equity, & Inclusion Comm.
06/16/20
lCouncil Vote 6/16/2020
5 to 9
Combination
3 Years
None
2nd Wednesday of the month
*CCBs listed in chronological order
*Member Requirements, Combination: Department Directors, Residents, Business Representatives, El Segundo Students, Individuals Vested in the Arts
Page 196 of 219
City of El Segundo
Committees, Commissions, & Boards
No.
Name Purpose & Duties
1
Planning Commission
Provide land use recommendations as prescribed by State and local laws
2
Recreation & Parks Commission
Provide recommendations on rec. programs, parks, parkways, street trees, & other matters
3
ISenior Citizen Housing Corp. Board
Provide oversight of PV Sr. Housing Project man. co., set annual rents, & related matters
4
CIPAC Advisory Committee
Assist staff in review of proposed annual Capital Improvement Program Budget
5
Library Board of Trustees
Provide input on library services/programs & Library's Annual Report to the State Librarian
6
Investment Advisory Committee
Advise City Council & City Treasurer on investment of the City's idle funds
7
Environmental Committee
Review environmental programs & make recommendations
Arts & Culture Advisory Committee
Provide input on A & C Master Plan, public art selection, events, & public art programs
r8
9
Diversity, Equity, & Inclusion Comm.
Provide recommendations on four initial study topics
*CCBs listed in chronological order
*CCBs listed in chronological order
Page 197 of 219
City Council Agenda Statement
Cirvey Meeting Date: August 16, 2022
ELSEGUNDO Agenda Heading: Committees, Commissions and Boards
Presentations
Item Number: E.7
TITLE:
Diversity, Equity and Inclusion Committee Local Economy Report
RECOMMENDATION:
1. Receive and file the Diversity, Equity and Inclusion Committee Local Economy
Report.
2. Direct staff to work with the Diversity, Equity and Inclusion Committee to
implement recommended activities.
FISCAL IMPACT:
There will be direct and indirect fiscal impacts to the City's General Fund, including staff
time and possibly funds for additional business community engagement activities.
These costs will likely be absorbed in the FY 2022-2023 General Fund Budget. If there
are greater financial needs, staff will return to City Council for separate budget
appropriation requests.
BACKGROUND:
At its June 16, 2020 meeting, City Council directed staff to establish a new Diversity,
Equity, and Inclusion (DEI) Committee to address El Segundo residents' concerns about
local racial diversity issues, inclusion, police policy, experiences at local schools, and
other matters.
City Council asked the DEI Committee to focus on the following study topics:
1. Citywide Organization (including a review of City government policies, practices,
training, diversity, etc.)
2. Public Safety (including a review of Police Department policies, practices,
training, diversity, and future direction)
Page 198 of 219
DEI Committee Local Economy Report
August 16, 2022
Page 2 of 2
3. Community at Large (including a review of city demographic data, history, trends,
etc.)
4. Local Economy (including a review of private sector diversity policies, practices,
training, etc.)
The DEI Committee established four subcommittees to research each of the study
topics above and report findings and recommendations to City Council.
DISCUSSION:
The attached DEI Committee Local Economy Report includes a summary of research
conducted, actions taken, key findings, and recommendations for City Council's
consideration.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 1: Enhance Customer Service, Engagement, and Communication; Embrace
Diversity, Equity, and Inclusion
Objective 1A: El Segundo provides unparalleled service to internal and external
customers.
Objective 1 B: El Segundo's engagement with the community ensures excellence.
PREPARED BY:
Diversity, Equity and Inclusion Committee - Local Economy Subcommittee
REVIEWED BY:
Barbara Voss, Deputy City Manager
Portland Bates, Management Analyst
APPROVED BY:
Diversity, Equity and Inclusion Committee
ATTACHED SUPPORTING DOCUMENTS:
1. Diversity, Equity and Inclusion Committee - Local Economy Report
Page 199 of 219
City of El Segundo
Diversity, Equity & Inclusion Committee
Local Economy Report
August 16, 2022
City Strategic Plan
The DEI Local Economy Subcommittee has completed its evaluation of the local economy. This report includes
several recommendations for City Council's consideration, in accordance with Goal 1 of the City's strategic plan.
Goal 1. Enhance Customer Service, Engagement and Communications;
Embrace Diversity, Equity, and Inclusion
The evaluations and recommendations that are presented in this Local Economy Subcommittee report align
with the City of El Segundo's Strategic Plan by adhering to the following Strategic Plan objectives:
Strategic Plan Objectives
• El Segundo provides unparalleled service to all customers.
• El Segundo's engagement with the community ensures excellence.
Realizing these Strategic Plan objectives will support the City's efforts to attract and retain businesses that
innovate in the DEI space, which will lead to a more diverse population of residents along with a more
prosperous business community.
Overview
1. Local Economy Subcommittee: Overview & Takeaways
2. Local Economy Learnings, Highlights, & Recommendations
A. Talent Acquisition
B. Representation & Training
C. Corporate Culture/Community Outreach
D. Opportunities to Partner & Promote Local Business Leaders
3. Conclusion & Next Steps
Page 200 of 219
Diversity, Equity & Inclusion
Local Economy Report
June 21, 2022
DEI Local Economy Subcommittee: Overview & Takeaways
When we analyze various marginalized communities, we notice an emphasis on social disruption and change.
Yet, many would argue that the economic effects of racism, sexism, homophobia, etc., are far more pervasive
and long lasting. Upward economic mobility is difficult for all; and moreover, members of the aforementioned
demographics tend to be less likely to break the proverbial "glass ceiling."
Therefore, it is prudent to conduct a review of the local economy here in El Segundo to ascertain what best
practices are being utilized so that the City can review and enact these measures to help all employees reach
their personal and career goals.
This report includes the results, actions and recommendations from the Public Safety Subcommittee's review
over the past year.
AREAS OF FOCUS
1. Review of El Segundo private sector employer DEI best practices with recommendations on how the
City organization could emulate and implement these Best Management Practices (BMPs).
2. Increase awareness in the region of El Segundo's commitment to Diversity, Equity, and inclusion
through panel forums and other activities, highlighting local companies who are leaders in the space.
Sub -committee next steps: To identify potential challenges that could dissuade either new businesses
from being established in El Segundo or existing companies moving to the City.
KEY TAKEAWAYS
El Segundo has a vibrant business community with several companies that are making positive strides
towards hiring and retaining diverse talent.
2. Diversity is a core element of focus for the El Segundo Economic Development Corporation.
3. The lack of adequate housing and childcare continue to pose challenges towards attracting more
employees who would like to work and live in El Segundo.
Page 2 of 7
Page 201 of 219
Diversity, Equity & Inclusion
Local Economy Report
June 21, 2022
Local Economy Learnings, Highlights & Recommendations
A. Talent Acquisition
What did we learn?
• One of the biggest challenges employers face is a lack of access to a diverse talent pool.
• El Segundo has several employers who are making great strides.
• Diversity and inclusion in talent acquisition must be emphasized and prioritized from the CEO down to
the various hiring managers and human resources officers.
AT&T
Voted a top company for talent acquisition - women of color by Diversity Inc.; focus on recruiting diverse talent
including people of color, veterans, women and people with disabilities; Offer free business certifications,
internship programs and innovation challenges for underrepresented groups (AT&T, n.d.).
Chevron
Emphasis on partnerships with historically Black colleges and Universities specifically for STEM. Partner with
diversity associations such as the National Society of Black Engineers (NSBE), the American Indian Science and
Engineering Society (AISES), the Society of Hispanic Professional Engineers (SHPE), Great Minds in STEM,
Society of Women Engineers (SWE), INROADS, and the National Action Council for Minorities in Engineering
(NACME) to develop programs that will help provide internship and full-time opportunities for students. Also
Diversity Scholarship Program through seven partner orgs, and work with SEEK (Summer Engineering
Experience for Kids) to increase elementary school students aptitude in STEM (Chevron Products Company,
n.d.).
NEXT STEPS
1. Work with Citywide Organization Subcommittee to continue to explore and analyze the recruiting
avenues being utilized by the City to attract top employees from all backgrounds.
Page 3 of 7
Page 202 of 219
Diversity, Equity & Inclusion
Local Economy Report
June 21, 2022
B. Representation & Training
What did we learn?
• Several of El Segundo's top employers are more diverse than the employee population in Los Angeles
County.
• Training is critical to make sure all employees have the necessary skills to thrive in a diverse workforce.
• Unconscious Bias training at the City of El Segundo can be used as a gateway to explore deeper DEI
topics.
Los Angeles Times
• Assistant managing editor for culture / talent building tailored mentorship and training offerings for
staff.
• All executive leaders attended four -week (virtual) training: Becoming an Anti -Racist Leader, Strategies
and Action Steps for a More Inclusive Workplace (Dr. Harper/Dr. Walden).
• All managers assigned six -part online training on Inclusion for Managers, 98% complete.
• All managers in newsroom/business areas undertaking mandatory recruitment and unconscious bias
training.
• All managers across the organization underwent mandatory performance management training in
Spring 2020.
• All other employees taking live, facilitated training "The Art of Inclusive Communication" from National
Conflict Resolution Center (Los Angeles Times, n.d.).
NEXT STEPS
1. Review 2022 demographics for the City of El Segundo organization and compare to previous years to
see how it is trending.
2. Work with Citywide Organization Subcommittee to explore and recommend additional training
opportunities for employees at all levels.
Page 4 of 7
Page 203 of 219
Diversity, Equity & Inclusion
Local Economy Report
June 21, 2022
C. Corporate Culture/Community Outreach
What did we learn?
• A corporate culture that allows for minority workers to be given access to promotions, paid equally and
empowering them to share their experiences without retaliation can create a sense of belonging
among employees of underrepresented communities (Gonzales, n.d.).
• Culture extends outside of the company by seeking to purchase and partner with supply chains owned
by women and people of color (Chevron - $650M goods and services purchased from either female or
minority owned businesses).
• Employers who embrace a strong DEI culture look to make sure every employee is valued in the
organization (Mattel 100% pay equity across ethnicity and gender).
The Aerospace Corporation
• Extremely impressive culture focused on DEI.
• Advocated for the employees with a groundbreaking meeting with ESPD in 2021.
• Steve Isakowitz, CEO of The Aerospace Corporation, sets the tone with brilliant top -down leadership
focused on DEI (also a big DEI advocate in the El Segundo Economic Development Corporation).
• Committee for Equality made up of senior leadership is held accountable for progressing Aero's DEI
goals.
• The Aerospace Corporation holds forums for safe space conversations and has employee resource
groups.
• The Aerospace Corporation invests in programs that will aim to increase mentorships and sponsorships,
and to nurture Black talent; K-12 STEM Outreach and Community Outreach programs will focus on
nurturing young talent in traditionally underserved communities, while increasing community
engagement and dialogue (The Aerospace Corporation, n.d.).
NEXT STEPS
1. Work with Citywide Organization Subcommittee to explore establishing a committee similar to the
Committee for Equality with senior leadership at the City.
Work with Public Safety Committee to promote ESPD's open door policy with employers to discuss
further partnerships to enhance public safety community relations.
Page 5 of 7
Page 204 of 219
Diversity, Equity & Inclusion
Local Economy Report
June 21, 2022
D. Opportunities to Partner and Promote Local Business Leaders
"Leadership Conversations" Panel Discussion July 15, 2021
I'm sitting here today as a representative of the United States military because I wholeheartedly believe, and 1
believe that history shows that initiatives and programs that we instill about Diversity and Inclusion makes us a
stronger organization... without diversity at SMC we fail our mission; and that's unacceptable to us.
General John Thompson
On July 15, 2021, our El Segundo DEI Committee Chair, Shad McFadden moderated a panel discussion with
Steve Isakowitz, CEO of the Aerospace Corporation and Lieutenant General John Thompson, Commander of US
Space Force - Space Systems Command.
The hour-long conversation started with Mr. Isakowitz and General Thompson giving thorough and in-depth
definitions of diversity. They both stressed that to "win" in either the public or private space it is critical to
foster a diverse environment that allows for the growth of every employee. General Thompson continued with
urging all leaders to engage in the uncomfortable conversations that help grow awareness.
The conversation then pivoted to specific initiatives to foster the growth of DEI in the workspace. Mr. Isakowitz
talked about strategic initiatives:
• Recruitment (committing to recruiting in diverse areas)
• Retention (making sure all employees feel valued at the organization)
• Representation (being able to see themselves in the senior management of the company)
• Community Outreach (connecting outside the walls to promote DEI efforts)
• Education and Training (focus on Unconscious Bias)
The conversation ended with how the City could partner with local businesses that embrace DEI and both
panelists stressed that the City could be a powerful conduit to be a platform for discussion and sharing best
practices in the space.
These discussions provide a powerful opportunity to brand El Segundo as the leader in DEI in the South Bay and
in Southern California. They allow for our local business leaders to demonstrate what has been working for
their organizations and why El Segundo is the place to make diversity thrive.
I attended your Diversity, Equity, and Inclusion Journey presentation yesterday on behalf of the Federal Air
Marshal Service and Assistant Supervisory Air Marshal in Charge Alana Bell. I wanted to extend my gratitude for
hosting such a great event. The speakers had some really profound and innovative programs and ideas, as well
as the City of El Segundo. 1 have worked with TSA and the Air Marshals over the last couple of years to help
expand our D&I programs and this was a very educational hour for me to listen in. If there's a way to get a copy
of the recorded session to share with our workforce, I would greatly appreciate it.
We are proud to be professional members of the El Segundo community and 1 hope there are further
opportunities to partner on initiatives moving forward. Thank you again and please find our contact information
below.
Julie Comeau
Assistant Federal Security Director Law Enforcement - Department of Homeland Security
Page 6 of 7
Page 205 of 219
Diversity, Equity & Inclusion
Local Economy Report
June 21, 2022
NEXT STEPS
1. Host DEI-themed discussions that are happening throughout Southern California.
Conclusion & Next Steps
The DEI Local Economy subcommittee seeks to move towards working with the City to execute on its
recommendations. Additionally, the committee would like to explore and make recommendations to alleviate
some of the potential barriers employers and employees have when considering El Segundo as a destination.
NEXT STEPS
1. Work with Citywide Organization to explore business mentorship and scholarship opportunities.
2. Continue dialogue with the El Segundo Economic Development Corporation to identity potential
opportunities for collaboration.
3. Work with Community at Large Subcommittee to explore the impact of the lack of housing supply and
childcare resources on diversity in the city.
SUMMARY OF RECOMMENDATIONS
TOPIC
ACTION ITEM
1.
Talent Acquisition
Create a diversity tab on www.elsegundo.org with a
video with council members, city manager, and other
key stakeholders with a theme of valuing diversity.
2.
Representation & Training
Given the increasing number of seniors in the
workforce, work with the City of El Segundo to explore
training opportunities regarding multi -generational
teams, possibly in partnership with the Age -Friendly
City designation effort that is currently underway.
3.
Representation & Training
Add links between HR to DEI Committee page(s) on
the City's website.
4.
Corporate Culture/Community
Review with Citywide Organization the viability of a
Outreach
City of El Segundo employee in-house sessions)/focus
group(s).
5.
Opportunities to Partner and
City of El Segundo set a goal to host one panel
Promote Local Business Leaders
discussion and/or presentations on DEI topics in the
workplace which would feature businesses large and
small that embrace DEI.
Page 7 of 7
Page 206 of 219
City Council Agenda Statement
` rVOY Meeting Date: August 16, 2022
ELSEGUNDO Agenda Heading: Committees, Commissions and Boards
Presentations
Item Number: E.18
TITLE:
El Segundo Senior Citizens Housing Corporation Board's State of the Union
Presentation on Park Vista and Associated Proposed Actions
RECOMMENDATION:
1. Receive annual presentation from the Board of the Senior Citizens Housing
Corporation.
2. Alternatively, discuss and take other action related to this item.
FISCAL IMPACT:
The fiscal impact to Park Vista's net operating budget as a result of the Board's
proposed 2% to 3% increase to parking rates and rental rates, immediately or phased,
are outlined in the attached Financial Scenario Comparisons.
BACKGROUND:
The El Segundo Senior Citizens Housing Corporation Board is currently comprised of
five members (President Paul Lanyi, Paula Rotolo, Denise Fessenbecker; Julia
Newman; and Tim Whelan). The Board meets monthly, providing oversight of the City's
Park Vista senior housing facility.
DISCUSSION:
It has been the Board's practice to annually provide City Council a presentation on the
status of Park Vista. Outlined in the attached presentation, the Board intends to inform
Council of major decisions made in 2021; make Council aware of foreseeable
challenges arising in the future; and seek direction regarding rental rates, options to
close the future financial gap; and, alternate funding sources to ensure Park Vista
continues providing lower -cost housing to senior El Segundo residents.
Page 207 of 219
Park Vista Senior Housing Board Report
August 16, 2022
Page 2 of 2
CITY STRATEGIC PLAN COMPLIANCE:
Goal 1: Enhance Customer Service, Engagement, and Communication; Embrace
Diversity, Equity, and Inclusion
Objective 1A: El Segundo provides unparalleled service to internal and external
customers.
PREPARED BY:
Michael Allen, AICP, Development Services Director
REVIEWED BY:
Michael Allen, AICP, Development Services Director
APPROVED BY:
Darrell George, City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. Park Vista Status Report Presentation
Page 208 of 219
Park Vista:
State of the Union
Background
Current State
Future Challenges
Options
Board Discussions/Decisions
City Council To Cor
Park Vista Background
• Senior living facility
• Built in 1987
• 97 residential units (33 singles and 64 one bedrooms)
• Rent for new rentals at 60% of market rate per month
0 1 bedroom = now, $1142 vs $960/month last year
o Studio = now $846 vs $705/month last year
Page 211 of 219
Park Vista Background (2)
• On average 4 units turn each year
• Approximately 65% of 97 units not paying 50% of market rates
• Some residents have been at PV for 30 years
• Others, average tenure 15 - 20 years
• Annual rent increases of 1- 2% have been passed -75% of the time in
the past 15 years by the Board
Page 212 of 219
Park Vista Background (3)
• Large unanticipated expenses e.g. $50K mandatory earthquake
insurance are challenging. Just learned about mandatory balcony
inspections. Costs are TBD.
• Held first joint Future discussion in 2019 with the City including Public
Works, Finance, The Cadman Group and members of the Board
o Reviewed Capital Replacement Reserves Report visa vis finances
Page 213 of 219
Park Vista Background (4)
According to a recently provided Plan of Operations, PV must be self-sufficient
11MLI 01 z010+l�:�-1
In keeping with the intent of the City Council in the development of the Senior
Housing project, and to provide a quality living opportunity at the lowest possible cost, a
range of rental fees has been established. These rates were designed to reflect a realistic
approach in the operational needs of the property, ensure a proper operating budget and
maintain an appropriate maintenance rewirve.
The rental schedules established for Park Vista reflect the cost necessary to
meet (a) the annual operating budget for the current year of operation, (b) an appropriate
operational reserve, and (c) a sinking fund to. be known as the "Replacement Reserve" fpr
the replacement of major components of the property, (appliances, roof, carpet, etc.) over an
assumed 3 to 34 year life.
• In the past PV offered rental rates at 50% of market rate intending to
o Cover operational costs
o Keep an appropriate reserve
o Maintain a sinking fund/replacement reserve
Page 214 of 219
Current Status
• 1 vacant unit as of August 2022 due to the passing of a tenant
• COVID-19 healthy
• PV holds N$1.5M in financial reserves (not including 504 funds)
• Three new board members joined
Tim Whelan Denise Fessenbecker Julia Newman
Page 215 of 219
Future Challenges
• $3.5M worth of projects identified in City Capital Replacement Reserves Report
to be accomplished by 2031, $2.3M by 2027
• Park Vista, undercurrent practices and plans and using Senior Housing Fund
504 (controlled by the City) will stay within the City Finance recommended
reserves until 2034
• This assumes that the N$900K of 504 funds will only be used for Park Vista
• If they are not, Park Vista would fall below City recommended reserves
• This also assumes no unidentified additional capital improvements will be
pop up and be required
Page 216 of 219
In Place
• <%Increased rents on current residents by 2%
• �% Increased rents on new rentals to 60%
• <%Increased internal transfer rental rates
• <%Increased parking rates Jan 1, 2022 for this year
o $20/$25/$30@month after decades of no increase
Page 217 of 219
Financials
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Page 218 of 219
Requests of City Council
1) Permit the Board to raise parking rates 2% per annum until canceled
- recommended by City Director of Finance
2) Give the Board the authority to increase rents on current tenants
from 2% up to 3% per year through 2026 - recommended by City
Director of Finance (3% if CPI increase is 6% or higher through 2026)
3) Change market rate % to 65% for new tenants (2027-2042)
4) The Board requests that City Council formally dedicates 504 funds
solely for Park Vista
Page 219 of 219