CONTRACT 6445 Service Agreement CLOSEDAgreement No. 6445
SERVICE AGREEMENT
BETWEEN
THE CITY OF EL SEGUNDO AND
EL SEGUNDO ART WALK, LLC
This AGREEMENT is entered into this 2nd day of August, 2022, by and between the
CITY OF EL SEGUNDO, a municipal corporation and general law city ("CITY") and EL
SEGUNDO ART WALK, LLC, a California limited liability company ("CONSULTANT").
The parties agree as follows:
1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work listed in the
SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by the
terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to
exceed Twenty Thousand dollars ($58,000.00) for CONSULTANT's services.
CITY may modify this amount as set forth below. Unless otherwise specified by
written amendment to this Agreement, CITY will pay this sum as specified in the
attached Exhibit "A," which is incorporated by reference.
D. If the 2022 Art Walk event is cancelled due to COVID-19, CONSULTANT will
promptly return any and all amounts paid by the CITY to CONSULTANT, minus
any expenses that the CONSULTANT has reasonably incurred between the date
of this Agreement and cancellation of the event. In no event may
CONSULTANT keep funds as reimbursement for any costs or expenses incurred
after the date of cancellation of the event due to COVID-19.
E. CONSULTANT and CITY acknowledge and agree that the following expenses
are not refundable by any amount paid by CITY pursuant to this Agreement:
i. 2022 Event Insurance
ii. City Pen -nit Fees (special event, fire, street closure, ABC, banner and
police permits)
iii. Marketing Spends (Digital and Print AD placements already charged)
iv. Deposit for art installations + supplies
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit "A," which is
incorporated by reference.
B. CONSULTANT will, in a professional manner, furnish all of the labor, technical,
Agreement No. 6445
administrative, professional and other personnel, all supplies and materials,
equipment, printing, vehicles, transportation, office space and facilities, and all
tests, testing and analyses, calculation, and all other means whatsoever, except as
herein otherwise expressly specified to be furnished by CITY, necessary or proper
to perform and complete the work and provide the professional services required
of CONSULTANT by this Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT
will use the appropriate generally accepted professional standards of practice existing at the time
of performance utilized by persons engaged in providing similar services. CITY will
continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of any
deficiencies and CONSULTANT will have fifteen (15) days after such notification to cure any
shortcomings to CITY's satisfaction. Costs associated with curing the deficiencies will be borne
by CONSULTANT.
4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and
hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit "A")
the tasks performed, the percentage of the task completed during the billing period, the
cumulative percentage completed for each task, the total cost of that work during the preceding
billing month and a cumulative cash flow curve showing projected and actual expenditures
versus time to date.
5. NON -APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for
current services are within the current budget and within an available, unexhausted and
unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient
funds for payment of CONSULTANT services beyond the current fiscal year, this Agreement
will cover only those costs incurred up to the conclusion of the current fiscal year.
6. ADDITIONAL WORK. N/A.
7. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has:
i. Carefully investigated and considered the scope of services to be
performed;
ii. Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B, If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully acquainted
with the conditions there existing, before commencing the services hereunder.
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Agreement No. 6445
Should CONSULTANT discover any latent or unknown conditions that may
materially affect the performance of the services, CONSULTANT will
immediately inform CITY of such fact and will not proceed except at
CONSULTANT's own risk until written instructions are received from CITY.
8. TERM. The term of this Agreement will be from August 1, 2022 to August 31, 2022.
Unless otherwise determined by written amendment between the parties, this Agreement will
terminate in the following instances:
A. Completion of the work specified in Exhibit "A";
B. Termination as stated in Section 16.
9, TIME FOR PERFORMANCE.
A. CONSULTANT will not perform any work under this Agreement until:
CONSULTANT furnishes proof of insurance as required under Section 23
of this Agreement; and
ii. CITY gives CONSULTANT a written notice to proceed.
B. Should CONSULTANT begin work on any phase in advance of receiving written
authorization to proceed, any such professional services are at CONSULTANT's
own risk.
10. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the contracted
services. If delay occurs; CONSULTANT must notify the Manager within forty-eight hours (48
hours), in writing, of the cause and the extent of the delay and how such delay interferes with the
Agreement's schedule. The Manager will extend the completion time, when appropriate, for the
completion of the contracted services.
11. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main
body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes
any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order
in which the Exhibits appear below:
A. Exhibit A: Event Schedule and Budget
12. CHANGES. CITY may order changes in the services within the general scope of this
Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the
contract time will be adjusted accordingly. All such changes must be authorized in writing,
executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in
the services will be determined in accordance with written agreement between the parties.
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Agreement No. 6445
13. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
14. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and certificates that
may be required in connection with the performance of services under this Agreement.
15. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by
CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights
CITY may have under this Agreement or of any cause of action arising from CONSULTANT's
performance. A waiver by CITY of any breach of any term, covenant, or condition contained in
this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any
other term, covenant, or condition contained in this Agreement, whether of the same or different
character.
16. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any time
with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's mutual
consent. Notice will be in writing at least thirty (30) days before the effective
termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately cease
performance under this Agreement unless otherwise provided in the termination
notice. Except as otherwise provided in the termination notice, any additional
work performed by CONSULTANT after receiving a termination notice will be
performed at CONSULTANT's own cost; CITY will not be obligated to
compensate CONSULTANT for such work.
D, Should termination occur, and CONSULTANT will receive just and equitable
compensation for any work satisfactorily completed up to the effective date of
notice of termination, not to exceed the total costs under Section l(C).
E. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this Section.
17. OWNERSHIP OF DOCUMENTS. N/A.
Agreement No. 6445
18. PUBLICATION OF DOCUMENTS. N/A.
19. INDEMNIFICATION.
A. CONSULTANT agrees to the following:
i.. Indemnification for other Damages. CONSULTANT indemnifies and
holds CITY harmless from and against any claim, action, damages,
costs (including, without limitation, attorney's fees), injuries, or
liability, arising out of this Agreement, or its performance, except for
such loss or damage arising from CITY's sole negligence or willful
misconduct. Should CITY be named in any suit, or should any claim
be brought against it by suit or otherwise, whether the same be
groundless or not, arising out of this Agreement, or its performance,
CONSULTANT will defend CITY (at CITY's request and with
counsel satisfactory to CITY) and will indemnify CITY for any
judgment rendered against it or any sums paid out in settlement or
otherwise.
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions are intended to
be as broad and inclusive as is permitted by the law of the State of California and
will survive termination of this Agreement.
D. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 23, and any approval of
said insurance by CITY, are not intended to and will not in any manner limit or
qualify the liabilities and obligations otherwise assumed by CONSULTANT
pursuant to this Agreement, including, without limitation, to the provisions
concerning indemnification.
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Agreement No. 6445
20. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's
written approval are prohibited and will be null and void.
21.INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work and the
manner in which it is performed. CONSULTANT will be free to contract for similar service to
be performed for other employers while under contract with CITY. CONSULTANT is not an
agent or employee of CITY and is not entitled to participate in any pension plan, insurance,
bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that
may appear to give CITY the right to direct CONSULTANT as to the details of doing the work
or to exercise a measure of control over the work means that CONSULTANT will follow the
direction of the CITY as to end results of the work only.
22. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free access at
all reasonable times to such records, and the right to examine and audit the same and to make
transcript therefrom, and to inspect all program data, documents, proceedings and activities.
CONSULTANT will retain such financial and program service records for at least three (3) years
after termination or final payment under this Agreement.
23. INSURANCE..
A. Before commencing performance under this Agreement, and at all other times this
Agreement is effective, CONSULTANT will procure and maintain the following
types of insurance with coverage limits complying, at a minimum, with the limits
set forth below:
"� Grp of Insurance
Commercial general liability:
Liquor liability
Business automobile liability
Workers compensation
Limits
$2,000,000
$1,000,000 per occurrence,
$2,000,000 aggregate
$1,000,000
Statutory requirement
B. Commercial general liability insurance will meet or exceed the requirements of
ISO-CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth
above will be a combined single limit per occurrence for bodily injury, personal
injury, and property damage for the policy coverage. Liability policies will be
endorsed to name CITY, its officials, and employees as "additional insureds"
under said insurance coverage and to state that such insurance will be deemed
"primary" such that any other insurance that may be carried by CITY will be
Agreement No. 6445
excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10
11 85 or 88, or equivalent. Such insurance will be on an "occurrence," not a
"claims made," basis and will not be cancelable or subject to reduction except
upon thirty (30) days prior written notice to CITY.
C. Commercial general liability insurance shall be endorsed to include coverage for
liquor liability with limits of liability of not less than $1,000,000 per occurrence
and $2,000,000 aggregate for bodily injury and property damage; OR
CONSULTANT shall pay for and maintain the most current version of ISO
Liquor Liability Coverage Form CG 00 33, which shall include insurance for
bodily injury and property damage with limits of liability of not less than
$1,000,000 per occurrence and $2,000,000 aggregate for bodily injury and
property damage.
D. Automobile coverage will be written on ISO Business Auto Coverage Form CA
00 0106 92, including symbol 1 (Any Auto).
E. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance
evidencing maintenance of the insurance required under this Agreement and such
other evidence of insurance or copies of policies as may be reasonably required
by CITY from time to time. Insurance must be placed with insurers with a current
A.M. Best Company Rating equivalent to at least a Rating of "A:VII."
F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance
required by this Agreement, CITY may obtain such coverage at
CONSULTANT's expense and deduct the cost of such insurance from payments
due to CONSULTANT under this Agreement or terminate pursuant to Section 16.
24. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written
approval to use any consultants while performing any portion of this Agreement. Such approval
must approve of the proposed consultant and the terms of compensation.
25. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the
status on the project, which will include a schedule update and a short narrative description of
progress during the past month for each major task, a description of the work remaining and a
description of the work to be done before the next schedule update.
26. NOTICES. All communications to either party by the other party will be deemed made
when received by such party at its respective name and address as follows:
If to CONSULTANT:
El Segundo Art Walk, LLC
142 Richmond St.
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If to CITY:
City of El Segundo
350 Main Street
Agreement No. 6445
El Segundo, CA 90245 El Segundo, CA
'ohnmccar@ mail. oin Attention: Hank Lu
(213) 804-0044
Attention: John McCullough &
George Renfro
Any such written communications by mail will be conclusively deemed to have been received by
the addressee upon deposit thereof in the United States Mail, postage prepaid and properly
addressed as noted above. In all other instances, notices will be deemed given at the time of
actual delivery. Changes may be made in the names or addresses of persons to whom notices are
to be given by giving notice in the manner prescribed in this paragraph.
27. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest
laws and regulations including, without limitation, CITY's conflict of interest regulations.
28. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor
retained any company or person, other than CONSULTANT's bona fide employee, to solicit or
secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed
to pay any company or person, other than CONSULTANT's bona fide employee, any fee,
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting
from the award or making of this Agreement. Should CONSULTANT breach or violate this
warranty, CITY may rescind this Agreement without liability.
29. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any
other party. There will be no incidental or other beneficiaries of any of CONSULTANT's or
CITY's obligations under this Agreement.
30. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance
with the laws of the State of California, and exclusive venue for any action involving this
agreement will be in Los Angeles County.
31. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state,
and local laws applicable to this Agreement.
32. ENTIRE AGREEMENT. This Agreement, and its Exhibits, sets forth the entire
understanding of the parties. There are no other understandings, terms or other agreements
expressed or implied, oral or written. There is one (1) Exhibit to this Agreement. This
Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent
successors and assigns.
33. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review
this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a
whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against
either Party.
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Agreement No. 6445
34. SEVERABILITY. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the
extent necessary in the opinion of the court to render such portion enforceable and, as so
modified, such portion and the balance of this Agreement will continue in full force and effect.
35. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this Agreement and to
engage in the actions described herein. This Agreement may be modified by written amendment.
CITY's executive manager, or designee, may execute any such amendment on behalf of CITY.
36. ACCEPTANCE OF ELECTRONIC SIGNATURES. The Parties agree that this
Agreement, agreements ancillary to this Agreement, and related documents to be entered into in
connection with this Agreement will be considered signed when the signature of a party is
delivered by electronic (.pdf) or facsimile transmission. Such electronic or facsimile signature
will be treated in all respects as having the same effect as an original signature.
37. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of
reference only and will not affect the interpretation of this Agreement.
38. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
39. FORCE MAJEURE. Should performance of this Agreement be prevented due to the
COVID-19 pandemic, fire, flood, explosion, acts of terrorism, war, embargo, government action,
civil or military authority, the natural elements, or other similar causes beyond the Parties'
reasonable control, then the Agreement will immediately terminate without obligation of either
party to the other.
40. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity
to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its
financial resources, surety and insurance experience, service experience, completion ability,
personnel, current workload, experience in dealing with private consultants, and experience in
dealing with public agencies all suggest that CONSULTANT is capable of performing the
proposed contract and has a demonstrated capacity to deal fairly and effectively with and to
satisfy a public CITY.
[Signatures on next page]
BE
Agreement No. 6445
IN WITNESS WHEREOF the parties hereto have executed this Agreement the day and
year first hereinabove written.
CITY OF EL SEGUNDO
Darrell George,
City Manager
ATTEST;
Tiac W eaver,
City Clerk
APPROVED AS TO FORM:
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, J . .
�.a��..._...............�
Vazquez,Joa
Deputy ty City Attorney
INSURANCE APPROVAL:
Hank Lu,
Risk Manager
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EL SEGUNDO ART WALK, LLC
I� iLl` 2 7/2/22
hn McCulloug
Co -Founder
Taxpayer ID No. 83-0683258
EXHIBIT A
Agreement No. 6445
El Segundo Art Walk
Event Coordinator
John McCullough
(c) 213.804.0044
August 26, 2022
Eucalyptus Street
212 Eucalyptus Street
El Segundo, California 90245
PRODUCTION SCHEDULE (V.1
Additional Event Contact
George Renfro
(c) 310.259.3883
WEEK PRIOR TO 26T" Place parking signs notifications at on Eucalyptus Drive
FRIDAY 26T" LOAD -IN SCHEDULE
8:OOAM Bathroom Delivery (Diamond Environmental)
9:OOAM Street Closure Band Load In and Sound Check
10:OOAM Stage Delivery
10:30AM Speaker + Sound Delivery
11:OOAM — 3:OOPM Event Set Up: Art Install + Table & Bar Placement + Booth Setup
12:OOPM- 3:OOPM Band Load In and Sound Check
4:OOPM
Food Trucks In Place
4:OOPM Security Onsite and In Place — (First Team Security)
6:OOPM Event Starts + Open to Public
9:OOPM ESAW Concludes
Agreement No. 6445
Agreement No. 6445
El Segundo Art Walk
Event Coordinator
John McCullough
(c) 213.804.0044
August 26, 2022
Fire Station Parking Lot
314 Main Street
El Segundo, California 90245
Additional Event Contact
George Renfro
(c) 310.259.3883
PRODUCTION SCHEDULE (V.1)
Friday 26T" LOAD -IN SCHEDULE
5:OOPM Parking Lot is Closed. All Cars are Required to Move.
7:OOPM- 10:30PM Tent Set Up + Stage Install + Fence Placement (Above the Top)
aturdaay 27T ' LOAD -IN SCHEDULE
9:OOAM Bathroom Install (Diamond Environmental)
10:OOAM — 2:OOPM Event Set Up: Art Install + Table & Bar Placement + Booth Setup
2:OOPM Food Trucks In Place
2:OOPM- 3:OOPM Band Load In and Sound Check
3:OOPM Security Onsite and In Place — (First Team Security)
3:OOPM Event Starts + Open to Public
9:OOPM ESAW Concludes
9:30PM - 11:30PM Event Breakdown (ESAW + Above the Top)
7:OOAM Bathrooms Pick-up (Diamond Environmental)
Agreement No. 6445
SATURDAY 27T" EVENT SCHEDULE
12:OOPM- 3:OOPM Band Load In and Sound Check
2:OOPM Food Trucks In Place
2:OOPM Security Onsite and In Place — (First Team Security)
3:OOPM Event Starts + Open to Public
9:OOPM ESAW Concludes
9:OOPM - 11:30PM Event Breakdown (ESAW + Above the Top)
7:OOAM Bathrooms Pick-up (Diamond Environmental)
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Agreement No. 6445
To: Monse Palacios
Sr. Administrative Analyst & Billing
Date: 4/29/22
To The City of El Segundo,
This letter is intended to serve as documentation for El Segundo Art Walk LLC to bill for 50% of
the contracted allowance of ($58,000.00), which amounts to ($29,000).
The following documents will be sent to the City:
a. Completed and Approved Insurance naming the City of El Segundo additionally insured
b. Proposed budget for August 26 and 271h El Segundo Art Walk
El Segundo Art Walk, LLC information:
EI N: 87-1710539
Address: 142 RICHMOND ST El Segundo CA 90245
213.804.0044
File Constructed
John McCullough
Producer / Co-owner
213.8004.0044
elsegundoartwalk@gmail.com