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CONTRACT 6428 Maintenance and Repair Agreement CLOSEDAgreement No. 6428 MAINTENANCE AGREEMENT r� BETWEEN i THE CITY OF EL SEGUNDO AND SIEMENS INDUSTRY, INC. GM 22-03: ON -CALL HVAC SERVICES PROJECT This MAINTENANCE AGREEMENT ("Agreement") is made and entered into this 15t' day of June, 2022, by and between the CITY OF EL SEGUNDO, a general law city and municipal corporation ("CITY") and SIEMENS INDUSTRY, INC., a CALIFORNIA CORPORATION ("CONTRACTOR"). The parties agree as follows: 1. CONSIDERATION. A. As partial consideration, CONTRACTOR agrees to perform the work listed in the SCOPE OF SERVICES, Exhibit "A". B. As additional consideration, CONTRACTOR and CITY agree to abide by the terms and conditions contained in this Agreement; C. As additional consideration, CITY agrees to pay CONTRACTOR not to exceed Fifteen Thousand dollars ($15,000.00) rates set forth in the attached Exhibit "A" which is incorporated by reference, for CONTRACTOR's services. CITY will pay such amount promptly, but not later than thirty (30) days after receiving CONTRACTOR's invoice. 2. TERM. The term of this Agreement will be from July 1, 2022 to June 30, 2023. This term may be amended by mutual written consent of the parties, as specified in Section 19. 3. SCOPE OF SERVICES. A. CONTRACTOR will perform services listed in the attached Exhibit A. B. CONTRACTOR will, in a workmanlike manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculation, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by CITY, necessary or proper to perform and complete the work and provide the professional services required of CONTRACTOR by this Agreement. 4. PREVAILING WAGES. A. Pursuant to Labor Code § 1720, and as specified in 8 California Code of City of El Segundo Maintenance Agreement (with Prevailing Wage) Page 1 Agreement No. 6428 Regulations § 16000, CONTRACTOR must pay its workers prevailing wages. It is CONTRACTOR's responsibility to interpret and implement any prevailing wage requirements and CONTRACTOR agrees to pay any penalty or civil damages resulting from a violation of the prevailing wage laws. B. In accordance with Labor Code § 1773.2, copies of the prevailing rate of per diem wages are available upon request from CITY's Engineering Division or the website for State of California Prevailing wage determination at htt //www.dir.ca. ov/DI,SR//PWD. CONTRACTOR must post a copy of the prevailing rate of per diem wages at the job site. C. CITY directs CONTRACTOR's attention to Labor Code §§ 1777.5, 1777.6 and 3098 concerning the employment of apprentices by CONTRACTOR or any subcontractor. D. Labor Code § 1777.5 requires CONTRACTOR or subcontractor employing tradesmen in any apprenticeship occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate must also fix the ratio of apprentices to journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases will not be less than one to five except: When employment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days before the request for certificate, or i. When the number of apprentices in training in the area exceeds a ratio of one to five, or iii. When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis state-wide or locally, or iv. When CONTRACTOR provides evidence that CONTRACTOR employs registered apprentices on all of his contracts on an annual average of not less than one apprentice to eight journeymen. V. CONTRACTOR is required to make contributions to funds established for the administration of apprenticeship programs if CONTRACTOR employs registered apprentices or journeymen in any apprenticeable trade on such contracts and if other contractors on the public works site are making such contributions. vi. CONTRACTOR and any subcontractor must comply with Labor Code §§ 1777.5 and 1777.6 in the employment of apprentices. City of El Segundo Maintenance Agreement (with Prevailing Wage) Page 2 Agreement No. 6428 vii. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex-officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. E. CONTRACTOR and its subcontractors must keep an accurate certified payroll records showing the name, occupation, and the actual per diem wages paid to each worker employed in connection with this Agreement. The record will be kept open at all reasonable hours to the inspection of the body awarding the contract and to the Division of Labor Law Enforcement. If requested by CITY, CONTRACTOR must provide copies of the records at its cost. 5. FAMILIARITY WITH WORK. A. By executing this Agreement, CONTRACTOR represents that CONTRACTOR has i. Thoroughly investigated and considered the scope of services to be performed; ii. Carefully considered how the services should be performed; and iii. Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. B. If services involve work upon any site, CONTRACTOR warrants that CONTRACTOR has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. Should CONTRACTOR discover any latent or unknown conditions that may materially affect the performance of the services, CONTRACTOR will immediately inform CITY of such fact and will not proceed except at CONTRACTOR's own risk until written instructions are received from CITY. 6. INSURANCE. A. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONTRACTOR will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below: Type of Insurance Commercial general liability: Business automobile liability Workers compensation Limits combined single) $2,000,000 $1,000,000 Statutory requirement. City of El Segundo Maintenance Agreement (with Prevailing Wage) Page 3 Agreement No. 6428 B. Commercial general liability insurance will meet or exceed the requirements of ISO-CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name City, its officials, and employees as "additional insureds" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other insurance that may be carried by City will be excess thereto. Such insurance will be on an "occurrence," not a "claims made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to City. C, Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 0106 92, including symbol 1 (Any Auto). D. CONTRACTOR will furnish to City duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement, endorsements as required herein, and such other evidence of insurance or copies of policies as may be reasonably required by City from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of "AXII." Certificate(s) must reflect that the insurer will provide thirty (30) day notice of any cancellation of coverage. CONTRACTOR will require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word "endeavor" with regard to any notice provisions. E. Should CONTRACTOR, for any reason, fail to obtain and maintain the insurance required by this Agreement, City may obtain such coverage at CONTRACTOR's expense and deduct the cost of such insurance from payments due to CONTRACTOR under this Agreement or terminate. 7. TIME FOR PERFORMANCE. CONTRACTOR will not perform any work under this Agreement until: A. CONTRACTOR furnishes proof of insurance as required under Section 6 of this Agreement; and B. CITY gives CONTRACTOR a written Notice to Proceed. C. Should CONTRACTOR begin work in advance of receiving written authorization to proceed, any such professional services are at CONTRACTOR's own risk. 8. TERMINATION, A. Except as otherwise provided, CITY may terminate this Agreement at any time City of El Segundo Maintenance Agreement (with Prevailing Wage) Page 4 Agreement No. 6428 with or without cause. Notice of termination will be in writing. B. CONTRACTOR may terminate this Agreement upon providing written notice to CITY at least thirty (30) days before the effective termination date. C. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. D. By executing this document, CONTRACTOR waives any and all claims for damages that might otherwise arise from CITY's termination under this Section.. 9. INDEMNIFICATION. A. CONTRACTOR indemnifies and holds CITY harmless from and against any claim, action, damages, costs (including, without limitation, reasonable attorney's fees and penalties), injuries, or liability, arising out of this Agreement, or its performance including, without limitation, damages or penalties arising from CONTRACTOR's removal, remediation, response or other plan concerning any Hazardous Waste resulting in the release of any hazardous substance into the environment, except for such loss or damage arising from CITY's sole negligence or willful misconduct. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of this Agreement, or its performance, CONTRACTOR will defend CITY (at CITY's request and with counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or otherwise. B. For purposes of this section "CITY" includes CITY's officers, officials, employees, agents, representatives, and volunteers. C. CONTRACTOR expressly agrees that this release, waiver, and indemnity agreement is intended to be as broad and inclusive as is permitted by the law of the State of California and that if any portion is held invalid, it is agreed that the balance will, notwithstanding, continue in full legal force and effect. D. It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement. E. The requirements as to the types and limits of insurance coverage to be maintained by CONTRACTOR as required by this Agreement, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONTRACTOR pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. City of El Segundo Maintenance Agreement (with Prevailing Wage) Page 5 Agreement No. 6428 10. INDEPENDENT CONTRACTOR. CITY and CONTRACTOR agree that CONTRACTOR will act as an independent contractor and will have control of all work and the manner in which is it performed. CONTRACTOR will be free to contract for similar service to be performed for other employers while under contract with CITY. CONTRACTOR is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONTRACTOR as to the details of doing the work or to exercise a measure of control over the work means that CONTRACTOR will follow the direction of the CITY as to end results of the work only. 11. NOTICES. A. All notices given or required to be given pursuant to this Agreement will be in writing and may be given by personal delivery or by mail. Notice sent by mail will be addressed as follows: To CITY: Attn: Jorge Prado City of El Segundo 350 Main Street El Segundo, CA 90245 Tel. no.: 310-524-2713 Email: jprado@elsegundo.org To CONTRACTOR: Attn: Brian Ballard Siemens 6141 Katella Ave. Cypress, CA 90630 Tel. no.: 657-413-8456 Email: brian.ballard@siemens.com B. When addressed in accordance with this paragraph, notices will be deemed given upon deposit in the United States mail, postage prepaid. In all other instances, notices will be deemed given at the time of actual delivery. C. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. 12. TAXPAYER IDENTIFICATION NUMBER. CONTRACTOR will provide CITY with a Taxpayer Identification Number. 13. WAIVER. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character. City of El Segundo Maintenance Agreement (with Prevailing Wage) Page 6 Agreement No. 6428 14. CONSTRUCTION. The language of each part of this Agreement will be construed simply and according to its fair meaning, and this Agreement will never be construed either for or against either party. 15. SEVERABLE. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect. 16. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement. 17. WAIVER. Waiver of any provision of this Agreement will not be deemed to constitute a waiver of any other provision, nor will such waiver constitute a continuing waiver. 18. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. 19. AUTHORITY/MODIFICATION. This Agreement may be subject to and conditioned upon approval and ratification by the El Segundo City Council. This Agreement is not binding upon CITY until executed by the City Manager. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written agreement. CITY's city manager may execute any such amendment on behalf of CITY. 20. ELECTRONIC SIGNATURES. This Agreement may be executed by the Parties on any number of separate counterparts, and all such counterparts so executed constitute one Agreement binding on all Parties notwithstanding that all the Parties are not signatories to the same counterpart. In accordance with Government Code § 16.5, the Parties agree that this Agreement, Agreements ancillary to this Agreement, and related documents to be entered into connection with this Agreement will be considered signed when the signature of a party is delivered by electronic transmission. Such electronic signature will be treated in all respects as having the same effect as an original signature. 21. EFFECT OF CONFLICT. In the event of any conflict, inconsistency, or incongruity between any provision of this Agreement, its attachments, the purchase order, or notice to proceed, the provisions of this Agreement will govern and control. 22. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement. 23. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood, explosion, war, terrorist act, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties' control, then the Agreement will immediately terminate without obligation of either party to the other. City of El Segundo Maintenance Agreement (with Prevailing Wage) Page 7 Agreement No. 6428 24. ENTIRE AGREEMENT. This Agreement and its one attachment constitutes the sole agreement between CONTRACTOR and CITY respecting lead based stabilization. To the extent that there are additional terms and conditions contained in Exhibit "A" that are not in conflict with this Agreement, those terms are incorporated as if fully set forth above. There are no other understandings, terms or other agreements expressed or implied, oral or written. [Signatures on next page] City of El Segundo Maintenance Agreement (with Prevailing Wage) Page 8 Agreement No. 6428 IN WITNESS WHEREOF the parties hereto have executed this Agreement the day and year first hereinabove written. CITY OF EL SEGUNDO r Elias Sasso oh, Public Works Director ATTEST: �19UO'6� Tracy Weaver, City Clerk APPROVED AS TO FORM: MARK D. HE I SLEY, City Attorney By: Joaquin Vaz uez, Deputy City Attorney Insu SIEMENS INDUSTRY, INC. LGL( Iv, Ei cliardcaNysignedby,,Zmr h elnrrpsn t7ekr . Nun 16, 202217:10 PDT Name: Zach Weinman Title: Sales Manager Taxpayer ID No, 13-2762488 Contractor State License No.: 758796 Contractor City Business License No.: 19-1 6O City of El Segundo Maintenance Agreement (with Prevailing Wage) Page 9 Agreement No. 6428 EXHIBIT A ON -CALL HVAC SERVICES 1-0. ON -CALL HVAC SERVICE,$- On -Call and Emergency Services shall be perforated on a 24-hour, 7-day-a-week basis, unrelated to preventive maintenance activities. The On -call Services bid item will provide qualified manpower and equipment on an hourly basis to perform routine HVAC(Mcchanical repairs or reptacements that do not fall under the description of preventive maintenance, as well as emergency HVAC/Mechaniedl repair or replacement. 1-1. Telephone response to calls must be within thirty (30) minutes of service call, seven. (7) days per week, twenty-four (24) hours per day. The Contractor shall be capable of responding to more than one location at the same time. 2-0. ON -CALL NON-EMFR(jFNCY HVAC SERVICE CALLS: When notified, the Contractor will respond by telephone within thirty (30) minutes after the request is placed. At the discretion of the Maintenance Supervisor, the Contractor shall physically respond to repair calls during normal business hours (Monday— Friday, 8:00 a.m. 5:00 p.m.) within four (4) hours of receiving the call. Repair calls that occur between 5:00 p.m. through 7:00 a.m., or on weekends and holidays, will be billed at the appropriate premium time rate differential. Also at the discretion of the Maintenance Supervisor, the Contractor may sometimes have to provide a written estimate for non - emergency service calls within two (2) days and begin repair work within five (5) days of the original request if the proposed repairs are approved. 2-1. The Maintenance Supervisor will authorize all non -emergency work. The Contractor will provide written "not -to -exceed" estimates on all non -emergency work that conforms to Section III-16 of these specifications. The estimate will include the number of hours, hourly rate, number and type of employees required, estirnatc;d material cost and completion date. It will be the Contractor's responsibility to ensure they have all information to prepare accurate estimates, at no additional cost to the City. 2-2. Work will only be performed with the City's written authorization within the time period agreed upon between the City and the selected proposer. Upon authorization, actual work will not exceed the Contractor's estimate. Unreasonable estimates will be deemed cause to terminate this contract. 3-0. EMERGENCY 14VAC SERVICE CALLS- When notified, the Contractor will respond by telephone within thirty (30) minutes and provide service at the affected site within two (2.) hours after the request is placed. The Contractor shall provide a twenty-four (24) -hour emergency phone number. The City reserves the right to contract with any other Vendor in the case of an emergency, if no response or untinaelyrespnnsc has been made by the Contractor. 3-1. The Maintenance Supervisor will authorize all emergency work. Agreement No. 6428 Siemens will provide on -call services for automation, mechanical or electrical repairs and installations, as requested by the City. A dispatch representative will review each request through phone or email consultation. If phone or email consultation cannot properly diagnose then a representative may be sent on -site, at cost to City. SCOPE OF WORK PROPOSED • Quote provided on a per incident basis and diagnosis. • Identify the scope of work, materials and time required to complete the job. • Written estimate will be provided for each service requested. • Per City requirements, all labor will be paid at prevailing wages. • All necessary project management labor to complete this Scope of Work. EXCLUSIONS: • Any work not described in the Scope of Work. • IP Drops and address to all Siemens controllers, ethernet network, cabling, switches, routers, etc. • Trenching and boring through walls and/or concrete. • Equipment not provided by Siemens is excluded from repairs, modifications and/or replacement. • Repair or replacement of any equipment, devices or material found to be defective during the • installation process. • Performance & Payment Bond. • Any work associated with asbestos or hazardous material abatement. • Permit & Plan Check fees. • Provision and Installation of any work outside the Scope of Work. • Any Integration to third party system. • Overtime labor (after regular hours and weekends or holidays) — additional price can be provided. • Cutting, patching, painting and restoration of surfaces. • 3rd Party Commissioning; if required an addendum will be provided CLARIFICATIONS: • A separate Service Agreement proposal to maintain automation systems can be provided by Siemens. • A separate operator and user training proposal can be provided by Siemens. • Work will be performed during Normal Hours (Monday through Friday, 7am - Slam). • Siemens will re -use existing equipment, devices and materials, not stated in Scope of Work. • Client will provide access to necessary facilities and systems for timely installation. Delayed access may result in additional labor or overtime charges. • Systems may be offline during installation and programming. Siemens will coordinate with the customer to minimize disruptions. Siemens will not be responsible for managing the operation of equipment during install and all equipment management during these periods will be the responsibility of the customer. • Other terms and condition may apply Agreement No. 6428 Siemens Industry Inc. Standard Customer Work Authorization (Revision 2114/2022) 1 authorize Siemens Industry, Inc., located at the following address: 6141 Katella Ave. Cypress, CA 90630 (800-806-0886 Tel) to perform billable, time and material, service repairs at the below listed facility: Labor Type: Standard Customer er hour 2/14/2022-2/14/2023 Normal Hours 7AM-5PM Evenings and/or Saturda Sundays and/or Holidays Automation Specialist 330.00 496.00 659.00 Energy Engineer 390.00 584.00 779.00 HVAC Mechanic Fire Sprinkler Fitter 214.00 288.00 321.00 432.00 428.00 566.00 Fire Specialist 248.00 372.00 496.00 Securit S ecialist 305.00 458.00 610.00 Electrician 194.00 292.00 390.00 Additional Fees: Truck/Vehicle Fee: $95.00/per visit Consumable Fee: $31.76 (Applied when parts are installed or replaced) Digital Technology Fee: $25.00 (Only charged on Remote Service calls) Travel Time Fees: If technician's travel time exceeds 2 hours, the corresponding hourly rate will be charged for any additional time. (Charged per visit) Please Note: A minimum service charge equal to 4 hours of labor at the appropriate rate will apply to all on -site service requests for all customers. A minimum charge equal to 2 hours of labor at the appropriate rate will apply to all on-line service requests.