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2022-06-21 CC Agenda PacketAGENDA EL SEGUNDO CITY COUNCIL REGULAR MEETING TUESDAY, JUNE 21, 2022 4:00 PM CLOSED SESSION - CANCELLED 6:00 PM OPEN SESSION CITY COUNCIL CHAMBER 350 MAIN STREET, EL SEGUNDO, CA 90245 THE CITY COUNCIL CHAMBER IS NOW OPEN TO THE PUBLIC Drew Boyles, Mayor Chris Pimentel, Mayor Pro Tern Carol Pirsztuk, Councilmember Scot Nicol, Councilmember Lance Giroux, Councilmember Tracy Weaver, City Clerk Matthew Robinson, City Treasurer Executive Team Darrell George, Interim City Manager Mark Hensley, City Attorney Barbara Voss, Deputy City Manager Joe Lillio, Chief Financial Officer Jaime Bermudez, Police Chief Deena Lee, Fire Chief Michael Allen, Dev. Services Director Rebecca Redyk, HR Director Elias Sassoon, Public Works Director John Jones, Interim Com. Svcs. Dir. MISSION STATEMENT: "Provide a great place to live, work, and visit." VISION STATEMENT: "Be a global innovation leader where big ideas take off while maintaining our unique small-town character." 1 Page 1 of 1213 The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of City Council regarding any matter on this agenda that the City received after issuing the agenda packet are available for public inspection in the City Clerk's Office during normal business hours. Such documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the agenda, the public can only comment on City -related business that is within the jurisdiction of the City Council and/or items listed on the agenda during the Public Communications portions of the Meeting. Additionally, members of the public can comment on any Public Hearing item on the agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Those wishing to address the City Council are requested to complete and submit to the City Clerk a "Speaker Card" located at the Council Chamber entrance. You are not required to provide personal information in order to speak, except to the extent necessary for the City Clerk to call upon you, properly record your name in meeting minutes and to provide contact information for later staff follow-up, if appropriate. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at 310-524-2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. 2 Page 2 of 1213 4:00 PM CLOSED SESSION — CANCELLED 6:00 PM — CONVENE OPEN SESSION — CALL TO ORDER / ROLL CALL INVOCATION — Father Alexi Smith, St. Andrew Russian Greek Catholic Church PLEDGE OF ALLEGIANCE — Mayor Pro Tern Pimentel SPECIAL PRESENTATIONS - NONE PUBLIC COMMUNICATIONS — (RELATED TO CITY BUSINESS ONLY — 5 MINUTE LIMIT PER PERSON, 30 MINUTE LIMIT TOTAL) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. CITY MANAGER FOLLOW-UP COMMENTS — (Related to Public Communications) A. PROCEDURAL MOTIONS Read All Ordinances and Resolutions on the Agenda by Title OnlyA Recommendation - Approval B. CONSENT 1. City Council Meeting Minutes Recommendation - Approve regular City Council Meeting minutes of June 7, 2022. 2. Warrant Demand Register for May 23, 2022 through May 29, 2022 Recommendation - Ratify payroll and employee benefit checks; checks released early due to contracts or agreements; emergency disbursements and/or adjustments; and, wire transfers. 2. Approve Warrant Demand Register numbers 22C: warrant numbers 3040874 through 3040966, and 9002525 through 9002527. 3. Pre -payment of the City's Unfunded Accrued Liability to CalPERS for CalPERS FY 2022-23 and Withdrawal of Funds from the City's Section 115 Pension Trust for Reimbursement 3 Page 3 of 1213 Recommendation - 1. Authorize the City Manager to pre -pay the City's unfunded accrued liability to CalPERS for CalPERS FY 2022-23. 2. Authorize the Chief Financial Officer to withdraw $1,020,657 from the City's Section 115 Pension Trust with PARS to reimburse the City for the FY 2022-23 UAL prepayment to CalPERS. 4. Agreement with Innovative Interfaces, Inc. for $77,318 to Implement the Polaris Integrated Library System at the El Segundo Public Library Recommendation - 1. Authorize the City Manager to execute an agreement with Innovative Interfaces, Inc. for $77,318 for implementation of the Polaris Integrated Library System at the El Segundo Public Library. 5. Approval of Ongoing Professional Service Agreements and Blanket Purchase Orders for FY 2022-2023 in Excess of $50,000 for Various Departments Recommendation - 1. Authorize the City Manager to execute contract #5346 with Prosum, Inc. to provide project management and technical services for the Information Technology Services Department for an amount not to exceed $750,000 in FY 2022/2023 (General Fund — Information Technology Services). 2. Authorize the City Manager to execute an amendment to contract #5847 with Robert Half International Inc. to provide technical consulting, business analysis, project management and administrative services for the Information Technology Services Department for a not to exceed amount of $750,000. This contract will be funded in FY 2022/2023 from savings from full-time salary and benefits as well as professional services accounts in various departments. Account number: Various. 3. Authorize the City Manager to execute an amendment to Agreement No. 5861 with Riester Pacific, Inc. for the City's economic development and hospitality and tourism marketing services to (1) extend the term of the agreement to June 30, 2023; and (2) authorize payment for services up to $350,000 (General Fund — City Manager and Chevron Grant Fund ). 4. Authorize the issuance of a blanket purchase order to Metron Farnier for an amount not to exceed $200,000 in total for the purchase of single jet AMR water meters for the City's water system in FY 2022/2023 (Water/Wastewater Enterprise Fund). 0 Page 4 of 1213 5. Authorize staff to continue to purchase gasoline and diesel fuel for City vehicles and equipment through the use of spot market purchasing for an amount not to exceed $254,500 in FY 2022/2023 (General Fund = $190,000; Asset Forfeiture Fund = $13,000; Prop "A" Fund = $30,000; Water Enterprise Fund = $12,500; Wastewater Enterprise Fund = $9,000). 6. Authorize the City Manager to amend contract 6062 with Vincent Benjamin Group LLC to provide on -call temporary staffing services for use by all City departments for an amount not to exceed $250,000 in FY 2022/2023. (General Fund- Various City Departments). 7. Authorize the City Manager to extend an ongoing service agreement with J. Lee Engineering, JAS Pacific, and CSG Consultants to provide plan check, counter staffing, inspections services in the amount not to exceed a combined total of $247,000 in FY 2022/2023 (General Fund — Building Safety). 8. Authorize the City Manager to award a professional service Agreement to Charles Abbot Associates Inc. to provide solid waste and recycling compliance support services for the Public Works Department for an amount not to exceed $75,000 in FY 2022/2023 (General Fund — Public Works/Contractual Services). 9. Authorize the City Manager to execute an agreement and issue a blanket purchase order to Marc Cohen for Medical Director consulting services for the El Segundo Fire Department for an amount not to exceed $72,000 in FY 2022/2023 (General Fund — Fire Department). 10. Authorize the City Manager to amend the contract with All Cities Management Services, Inc. for ongoing services to provide crossing guard services for the El Segundo School District for an amount not to exceed $152,913 in FY 2022/2023 (General Fund — Finance Administration/ non -departmental). 11. Authorize the issuance of a blanket purchase order to Hinderliter De Llamas & Associates (Agreement #3313) to provide professional services related to sales and use tax for an amount not to exceed $100,000 in FY 2022/2023 (General Fund — Finance Department - Business Services Division). 12. Authorize the City Manager to amend contract #4223A with Professional Account Mgmt., LLC (Duncan Solutions Company) for providing professional parking citation processing and collection services, via citation management for the Police Department for an amount not to exceed $90,000 in FY 2022/2023 ending June 30, 2023 (General Fund — Police Department). 5 Page 5 of 1213 13. Authorize the City Manager to execute an amendment to Agreement No. 4095 with High Point Strategies, LLC for professional services related to LAWA, LAX, FAA, MTA and other Los Angeles agencies to (1) extend the term of the agreement to June 30, 2023; and (2) authorize payment for services up to $81,000 in FY 2022/2023 (General Fund — City Manager). 14. Authorize the City Manager to execute an amendment to Agreement No. 6016 with KNB Consulting, LLC. for strategic public relations services and support to the Communications and Economic Development Divisions to (1) extend the term of the agreement to June 30, 2023; and, (2) authorize payment for services up to $86,000 in FY 2022/2023 (General Fund — City Manager — Communications & Economic Development Divisions). 15. Authorize the City Manager to amend contract #6010 and authorize payment to Crowdstrike, Inc. to provide cybersecurity services and software for an amount not to exceed $65,000 in FY 2022/2023 (General Fund — Information Technology Services). 16. Authorize the issuance of a blanket purchase order to Tyler Technologies/Eden Financial Management Systems for annual software licensing, maintenance, and support for an amount not to exceed $65,000 in FY 2022/2023 (General Fund — Information Technology Services). 17. Authorize the issuance of a blanket purchase order to Westchester Medical, Inc. for professional medical services not to exceed $60,000 in FY 2022/2023 (General Fund- Fire Department; Police Department & Human Resources). 18. Authorize the City Manager to issue a blanket purchase order to Baker & Taylor Information Services for supplying books and other library materials for an amount not to exceed $64,195 in FY 2022/2023 (General Fund — Community Services - Library). 6. Agreement to Renew Beach Cities Transit Line 109 for FY 2022-2023 Recommendation - Approve a one-year renewal of the Transit Service Operation Agreement with Beach Cities Transit for operation of Line 109 FY 2022-2023. 2. Authorize the Mayor to execute the Transit Service Operation Agreement. 7. Resolution Allowing Continued Teleconferenced Public Meetings Recommendation - Page 6 of 1213 1. Approve the proposed resolution to continue the City's utilization of relaxed teleconferencing requirements under the Brown Act. 8. Investment Portfolio Report for March, 2022 Recommendation - 1. Receive and file Investment Portfolio Report dated March 2022. 9. Update on Emergency Repair of the Pool Heaters at the El Segundo Wiseburn Aquatics Center Recommendation - 1. Receive and file staff's report regarding the status of the emergency repairs needed to address the failure of pool heaters at the El Segundo Wiseburn Aquatics Center. 2. Adopt a motion by four -fifths vote, to determine the need to continue the emergency actions approved under Resolution No. 5343. C. PUBLIC HEARINGS 10. Public Hearing for Adoption of FY 2022-2023 Master Fee Schedule Recommendation - 1. Conduct a public hearing on the proposed fee adjustments and adoption of new fees for the City's Master Fee Schedule. 2. Adopt a resolution approving the updated City's Master Fee Schedule. 11. Public Hearing for Approval of Proposed FY 2022-2023 Citywide Operating Budget, Capital Improvement Program Budget, and Gann Appropriations Limit and Associated Financial Policies Recommendation - 1. Conduct a public hearing; 2. Adopt resolution approving the proposed FY 2022-2023 Citywide operating budget, capital improvement program budget, and Gann appropriations limit; and 3. Approve various financial policies for FY 2022-2023 (general fund reserve policy, economic uncertainty reserve policy, Topgolf revenue allocation policy, unfunded actuarial liability policy, and inter -fund loan policy) as reflected in report exhibits 4 through 8. 7 Page 7 of 1213 12. Public Hearing for Adoption of Development Impact Fees for New Development Recommendation - 1. Conduct a public hearing. 2. Discuss and consider adoption of the full schedule of development impact fees as determined in the development impact fee study to be effective on September 1, 2022, or phase -in the full schedule of development impact fees over a period of three years: year one - 50% subsidy, year 2 - 25% subsidy, and year 3 - no further subsidy). 3. Adopt a resolution to approve the development fee impact nexus study, modify existing development fees, establish new development impact fees, and find that the actions contemplated in the resolution are exempt from the California Environmental Quality Act as they do not constitute a project per California Code of Regulations title 14, section 15378(b)(4). D. STAFF PRESENTATIONS 13. Resolution Approving the City's Participation in the "Imperial Highway Green Infrastructure Project" Initiated by the City of Los Angeles and Approving up to $500,000 from Measure W Funds toward this Project Recommendation - 1. Adopt a resolution approving the City's participation in the "Imperial Highway Green Infrastructure Project," in collaboration with the City of Los Angeles and Los Angeles World Airport and Approving up to $500,000 from the City's future Measure W funds for this project. 14. Approval of Modification of City Manager Annual Salary Classification and Employment Agreement to Appoint Darrell George as City Manager with a $270,000 Base Salary, Potential Performance Bonus of 15% of Base Salary, and Various Fringe Benefits, Including Retiree Medical Benefits Recommendation - 1. Adopt a resolution modifying the annual salary for the City Manager job classification. 2. Approve the attached employment agreement between the City and Darrell George setting forth the terms and conditions of employment for the appointment to the position of City Manager as of July 1, 2022. 15. Resolution Submitting a City Cannabis Tax Initiative to the Voters per Elections Code § 9222 Recommendation - Page 8 of 1213 1. Adopt a resolution, by at least two-thirds vote, submitting a City cannabis business tax initiative ballot measure to the voters at the November 8, 2022 election per Elections Code § 9215 and finding such tax initiative to not constitute a project per CEQA Guidelines § 15378(b)(4) and, therefore, exempt from CEQA pursuant to CEQA Guidelines § 15060. 2. If desired, authorize one or more members of the City Council to file a written argument for the City tax initiative on behalf of the City Council or authorize one or more members of the Council to file one or more arguments regarding the measure as individuals. 3. If desired, direct the City Attorney to prepare an impartial analysis of the City tax initiative. 16. Resolution to Amend the City's Administrative Code for Management Confidential Series Benefits 1. Adopt a resolution modifying benefits for Management -Confidential employees and to Chapter 1A2 (Management -Confidential Series) of the El Segundo Administrative Code. 17. Consideration and Direction Regarding the Draft El Segundo Affordable Housing Strategic Plan Recommendation - 1. Receive and file the draft Affordable Housing Strategic Plan. 2. Provide feedback and direction to staff and consultants regarding affordable housing program recommendations and next steps. 18. Presentation, Consideration of Support of Legislation, and Direction Regarding South Bay Regional Housing Trust Fund Recommendation - Receive and file a report on the creation of a South Bay Regional Housing Trust that would facilitate the construction of affordable housing in participating cities. 2. Authorize the Mayor to sign a letter of support for SB 1444. 3. Provide direction as to whether the City Council is interested, with no commitment at this time, in becoming a charter member of the South Bay Regional Housing Trust if it is created. 9 Page 9 of 1213 19. Discussion and Direction on Potential City Sales Tax or Business License Tax Ballot Measures Recommendation - 1. Receive presentation from staff regarding potential City sales tax or business license tax ballot measures. 2. Provide feedback and direction regarding presentation of a City sales tax ballot measure to voters at the November 8, 2022 election or subsequent election. 3. Provide feedback and direction regarding presentation of a City business license tax ballot measure to voters at the November 8, 2022 election or subsequent election. E. COMMITTEES, COMMISSIONS AND BOARDS PRESENTATIONS 20. Appointments to the Library Board of Trustees and Senior Citizen Housing Corporation Board Recommendation - 1. Announce appointees to the Library Board of Trustees and Senior Citizen Housing Corporation Board. F. REPORTS - CITY CLERK G. REPORTS - CITY TREASURER H. REPORTS - COUNCILMEMBERS COUNCILMEMBER GIROUX COUNCILMEMBER NICOL COUNCILMEMBER PIRSZTUK MAYOR PRO TEM PIMENTEL MAYOR BOYLES I. REPORTS - CITY ATTORNEY J. REPORTS/FOLLOW-UP - CITY MANAGER CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of 10 Page 10 of 1213 conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators. REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) MEMORIALS ADJOURNMENT POSTED: DATE: June 17, 2022 TIME: 2:00 PM BY: Tracy Weaver 11 Page 11 of 1213 MEETING MINUTES OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JUNE 7, 2022 CLOSED SESSION — Mayor Boyles called to order at 4:31 PM due to lack of quorum at 4.00 PM ROLL CALL Mayor Boyles - Present Mayor Pro Tern Pimentel - Present Council Member Pirsztuk - Present Council Member Nicol - Present Council Member Giroux - Present via teleconference PUBLIC COMMUNICATION — (Related to City Business Only — 5-minute limit per person, 30-minute limit total) None SPECIAL ORDER OF BUSINESS: Mayor Boyles announced that Council would be meeting in closed session pursuant to the items listed on the Agenda. THREAT TO PUBLIC SERVICES OR FACILITIES Consultant with: City Manager, City Attorney, Police Chief and Fire Chief CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (GOV'T CODE §54957.6): -4- MATTER(S) Employee Organizations: Fire Fighters' Association (FFA), Police Officers' Association (POA), Supervisory Professional Employee Association (SPEA) and Management Confidential (unrepresented) Agency Designated Representative: Irma Moisa Rodriquez, Interim City Manager, Darrell George, and Human Resources Director, Rebecca Redyk Adjourned at 5:55 PM OPEN SESSION — Mayor Boyles called to order at 6:02 PM ROLL CALL Mayor Boyles - Present Mayor Pro Tern Pimentel - Present EL SEGUNDO CITY COUNCIL MEETING MINUTES JUNE 7, 2022 PAGE 1 Page 12 of 1213 Council Member Pirsztuk - Present Council Member Nicol - Present Council Member Giroux - Present via teleconference INVOCATION — Tracy Weaver, City Clerk PLEDGE OF ALLEGIANCE — Council Member Nicol SPECIAL PRESENTATIONS: 1. Proclamation read by Mayor Boyles, proclaiming June at LGBTQ+ Pride Month. Genesis Jackson, DEI Committee member accepted the proclamation. 2. Proclamation read by Mayor Pro Tern Pimentel, proclaiming June 19t" as Juneteenth Celebration Day. Genesis Jackson, DEI Committee member accepted the proclamation. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5-minute limit per person, 30-minute limit total) Jack Baker, resident, commented on item #D11 asked the voter initiative proponents to pull their measure and commented on the City's measure. John Pickhaver, resident, commented on LGQBT+ Pride Month. John Clinton, resident, commented on item #D11. David Holop, resident, commented on the incident that occurred on May 27, 2022. CITY MANAGER FOLLOW-UP COMMENTS: City Manager, Darrell George stated the water tower will be lit up with Pride colors in honor of LGQBT+ Pride Month. Chief Bermudez commented on the May 27, 2022 incident. A. Read all Ordinances and Resolutions on the Agenda by Title Only. MOTION by Council Member Pirsztuk, SECONDED by Council Member Nicol to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. CONSENT: 3. Approve Special City Council Meeting minutes (Budget Session II) and Regular City Council meeting minutes of May 17, 2022 and Special City Council meeting minutes (CCB Interviews) of May 24, 2022. (Fiscal Impact: None) 4. Approve warrants demand register for May 2, 2022 through May 22, 2022, numbers 21 B, 22A and 22B, warrant numbers 3040608 through 3040873, and 9002490 through 9002524. Ratify Payroll and employee benefit Checks; Checks EL SEGUNDO CITY COUNCIL MEETING MINUTES JUNE 7, 2022 PAGE 2 Page 13 of 1213 released early due to contracts or agreement; Emergency disbursements and/or adjustments; and, Wire transfers. (Fiscal Impact: $5,460,029.69 ($1,283,801.37 in check warrants and $4,176,228.32 in wire warrants)) 5. Authorize the City Manager to amend the El Segundo Police Department Temporary Chiller Project Contract No. 6263A with ACCO Engineered Systems, Inc. for additional amount of $40,920, extend contract by six months, adopt Resolution 5332 approving plans and specifications, and authorize staff to advertise for the project. Project No. PW 22-09 (Fiscal Impact: $ 300,000, included in the proposed FY 22/23 budget) 6. Adopt Resolution No. 5333 approving Plans and Specifications for the FY 21-22 Pavement Rehabilitation Project, authorize advertising for bids, and adopt Resolution No. 5334 identifying street rehabilitation project to be funded with SB 1, "Road Repair and Accountability Act" fund for FY 22-23. Project No. PW 22-01 (Fiscal Impact: ($1,200,000, adopted in FY 21/22 budget) 7. PULLED BY COUNCIL MEMBER PIRSZTUK 8. Authorize the City Manager to execute a deed restriction on Acacia Park in a form acceptable to the City Attorney and direct staff to record the deed restriction with the Los Angeles County Recorder. (Fiscal Impact: None) MOTION by Council Member Nicol, SECONDED by Mayor Pro Tern Pimentel approving Consent Agenda items 3, 4, 5, 6, and 8. MOTION PASSED BY UNANIMOUS VOTE. 5/0 PULLED ITEMS: 7. Resolution Approving Final Tract Map No. 83507 (EA-1305) for a Multi -Lot Merger and Resubdivision at 2000 E. El Segundo Boulevard (Fiscal Impact: None) Council Member Pirsztuk pulled the item to commend Richard Lundquist and CDC for bringing the Chargers to El Segundo. MOTION by Council Member Pirsztuk, SECONDED by Mayor Boyles adopting Resolution No. 5335 approving final Tract Map No. 83507 (EA-1305) for a multi -lot merger and Resubdivision at 2000 E. El Segundo Boulevard and authorize City staff and City Clerk to sign the map for recordation. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 D. STAFF PRESENTATIONS: (Item D10-14 and 16 moved forward on the Agenda) 10. Resolutions for the November 8, 2022 General Municipal Election. EL SEGUNDO CITY COUNCIL MEETING MINUTES JUNE 7, 2022 PAGE 3 Page 14 of 1213 (Fiscal Impact: $55,000 based on two Council Member seats and two measures. With the addition of a third measure, the fiscal impact could increase) Mark Hensley, City Attorney, presented the item. Council Discussion Mark Hensley, City Attorney, read the resolutions by title only: RESOLUTION NO. 5337 A RESOLUTION OF THE CITY COUNCIL OF EL SEGUNDO, CALIFORNIA, CALLING A CITY GENERAL MUNICIPAL ELECTION ON NOVEMBER 8, 2022 FOR THE ELECTION OF TWO CITY COUNCIL MEMBERS AND UP TO THREE BALLOT MEASURES. RESOLUTION NO. 5338 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 8, 2022, WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THAT DATE. RESOLUTION NO. 5339 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATE STATEMENTS FOR CITY COUNCIL CANDIDATES FOR THE CITY'S NOVEMBER 8, 2022 GENERAL MUNICIPAL ELECTION. MOTION by Council Member Nicol, SECONDED by Mayor Pro Tern Pimentel adopting Resolutions No. 5337, 5338 and 5339. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 11. Resolution Submitting a City Initiative Regulating Commercial Cannabis to the Voters per Elections Code § 9222 (Fiscal Impact: $55,000 based on a County estimate for an election considering two Council Member seats and two measures. With the addition of a third measure, the fiscal impact could increase. The City would incur costs in carrying out the commercial cannabis program implementation and ongoing maintenance and inspections costs) Mark Hensley, City Attorney and Michael Allen, Development Services Director introduced and reported on the item. Council Discussion EL SEGUNDO CITY COUNCIL MEETING MINUTES JUNE 7, 2022 PAGE 4 Page 15 of 1213 Mark Hensley, City Attorney, read the resolution by title only: RESOLUTION NO. 5340 A RESOLUTION SUBMITTING TO THE VOTERS AN ELECTIONS CODE § 9222 CITY INITIATIVE AMENDING PORTIONS OF EL SEGUNDO MUNICIPAL CODE TITLES 4 AND 15 TO REGULATE AND PERMIT COMMERCIAL CANNABIS, REQUESTING LOS ANGELES COUNTY TO PROVIDE SPECIFIC ELECTION SERVICES, AND SETTING REQUIREMENTS FOR FILING WRITTEN ARGUMENTS AND REBUTTALS, AND DIRECTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS. MOTION by Council Member Giroux, SECONDED by Council Member Pirsztuk adopting Resolution No. 5340. MOTION PASSED BY A VOICE VOTE. 4/1 YES: Boyles Pirsztuk Nicol Giroux NO: Pimentel MOTION by Council Member Pirsztuk, SECONDED by Council Member Giroux authorizing one or more members of the City Council to file a written argument for the City initiative on behalf of the City Council or authorize one or more members of the Council to file one or more arguments regarding the measure as individuals. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 12. Resolution Submitting a Voter Initiative Regulating Commercial Cannabis to the Voters per Elections Code § 9215 (Fiscal Impact: $55,000 based on a County estimate for an election considering two Council Member seats and two measures. With the addition of a third measure, the fiscal impact could increase. The City would incur costs in carrying out the commercial cannabis program implementation and ongoing maintenance and inspections costs) Mark Hensley, City Attorney and Michael Allen, Development Services Director introduced and reported on the item. Council Discussion Mark Hensley, City Attorney, read the resolution by title only: RESOLUTION NO. 5341 A RESOLUTION SUBMITTING A VOTER INITIATIVE TO THE VOTERS PURSUANT TO ELECTIONS CODE § 9215 AMENDING PORTIONS OF EL SEGUNDO MUNICIPAL CODE TITLES 4 AND 15 TO REGULATE AND PERMIT COMMERCIAL CANNABIS, REQUESTING LOS ANGELES COUNTY TO PROVIDE SPECIFIC ELECTION SERVICES, AND SETTING REQUIREMENTS FOR FILING WRITTEN ARGUMENTS AND REBUTTALS. MOTION by Mayor Pro Tern Pimentel, SECONDED by Council Member Pirsztuk adopting Resolution No. 5341. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 EL SEGUNDO CITY COUNCIL MEETING MINUTES JUNE 7, 2022 PAGE 5 Page 16 of 1213 MOTION by Mayor Pro Tern Pimentel, SECONDED by Mayor Boyles authorizing one or more members of the City Council to file a written argument against the voter initiative on behalf of the City Council. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MOTION by Council Member Nicol, SECONDED by Council Member Pirsztuk directing the City Attorney to prepare an impartial analysis of the voter initiative. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 13. Resolution Submitting a City Cannabis Tax Initiative to the Voters per Elections Code § 9222 (Fiscal Impact: No fiscal impact for FY 2021/22. If approved by voters, approximately $600,000 to $1,500,000 in annual revenue during the period that the cannabis tax is implemented. There will be election costs of approximately $5,000 ($2,513 for the County election and about $2,487 for City Attorney and staff time) associated with each ballot measure included in the November 2022 election; sufficient funds will be included in the FY 2022-23 Budget. Additional comparable costs would be associated with the City Regulatory Initiative) Council consensus to move the item to the next regular City Council meeting on June 21, 2022. 14. Repair of the City of El Segundo Wiseburn Unified School District Aquatics Center Pool Heaters (Fiscal Impact: There is $160,000 available as part of the Joint Use Agreement between the City of El Segundo and the Wiseburn Unified School District (WUSD) for the operation & maintenance of the Aquatics Center facility. WUSD funded the $160,000 and will contribute the full amount to the City to utilize towards the pool heater repair. The $160,000 will be recognized in the FY 2022- 2023 budgeted revenues. An additional $25,000 will be contributed by the City and included in the FY 2022-2023 proposed budget) Darrell George, City Manager and Elias Sassoon, Public Works Director and Tom Prevost, Knorr Systems Int'I presented and reported on the item. Council Discussion Mark Hensley, City Attorney, read the resolution by title only: RESOLUTION NO. 5343 A RESOLUTION DECLARING THE EXISTENCE OF AN EMERGENCY AND AUTHORIZING THE AWARD OF A CONTRACT WITHOUT COMPETITIVE BIDDING PURSUANT TO PUBLIC CONTRACT CODE §§ 1102, 20168, AND 22050 REGARDING THE IMMEDIATE REPAIR OF POOL HEATERS REQUIRED AT 2240 EAST GRAND AVENUE. EL SEGUNDO CITY COUNCIL MEETING MINUTES JUNE 7, 2022 PAGE 6 Page 17 of 1213 MOTION by Mayor Pro Tern Pimentel, SECONDED by Council Member Giroux adopting Resolution No. 5343 and authorize the City Manager to approve and execute standard Public Works Construction Contract No. 6399 with Knorr Systems Int'I to repair existing heaters at the El Segundo Wiseburn Aquatics Center for an amount of $168,510 and authorize an additional $16,490 as contingency funds for potential unforeseen conditions, for a total budget amount of $185,000.MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 16. Reclassify City Clerk's Office Job Classifications (Fiscal Impact: The potential fiscal impact of the reclassification of the Deputy City Clerk II to Assistant City Clerk is approximately $24,501 to $49,786 annually. The salary of the candidate selected for the position will determine the actual cost, which will not be known until a recruitment is concluded in two to three months. However, candidates are typically hired at the entrance of the salary range and up to the mid -point, which would result in a $37,144 annual fiscal impact. The proposed FY 2022-2023 General Fund Budget which will be submitted to City Council on June 21, 2022, will include sufficient funding for this position) Rebecca Redyk, Human Resources Director presented the item. Council Discussion Mark Hensley, City Attorney, read the resolution by title only: RESOLUTION NO. 5344 A RESOLUTION MODIFYING BASIC MONTHLY SALARY RANGE FOR FULL TIME JOB CLASSIFICATIONS MOTION by Council Member Pirsztuk, SECONDED by Council Member Nicol adopting Resolution No. 5344, approving the reclassification of the Deputy City Clerk II classification to Assistant City Clerk and approve reclassification of the Deputy City Clerk I classification to Deputy City Clerk, and adopting the class specifications and examination plans for the Assistant City Clerk and Deputy City Clerk positions. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Recessed at 7:37 PM Reconvened at 7:45 PM C. PUBLIC HEARINGS: 9. FY 2022-2023 Master Fee Schedule (Fiscal Impact: The estimated fiscal impact from the proposed changes is potential additional revenue for FY 2022-2023 of up to $1,664,125) EL SEGUNDO CITY COUNCIL MEETING MINUTES JUNE 7, 2022 PAGE 7 Page 18 of 1213 Mayor Boyles stated this was the time and place for a Public Hearing regarding the proposed FY 2022-2023 Master Fee Schedule. Clerk Weaver stated that proper notice had been given in a timely manner and that no written communication had been received in the City Clerk's office. Joe Lillio, Chief Financial Officer, Dino Marsocci, Treasury and Customer Service Manager and Eric Johnson, President at Revenue & Cost Specialists introduced and presented the item. Public Input: MOTION by Council Member Pirsztuk, SECONDED by Mayor Pro Tern Pimentel to close the hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Council discussion Council consensus to continue the public hearing to the next regular City Council meeting on June 21, 2022. D. STAFF PRESENTATIONS: (Continued) 15. Contract with Swoop, Inc. to Provide the 2022 Summer Beach Shuttle Services (Fiscal Impact: The total cost to operate the beach shuttle service for the 2022 summer will be approximately $81,000. However, $85,000 is being requested. $85,000 is considered to be a Not -to -Exceed amount. This amount shall be the maximum amount payable and shall not be exceeded. This service will be paid for through Prop A funding) Ryan Delgado, Recreation Supervisor, presented and reported on the item. A representative from Swoop, Inc. answered Council's questions. Council Discussion MOTION by Mayor Pro Tern Pimentel, SECONDED by Council Member Pirsztuk approving Contract No. 6400 with Swoop, Inc. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 E. COMMITTEES, COMISSIONS AND BOARDS PRESENTATIONS: 17. Appointment to the Planning Commission and Recreation and Parks Commission (Fiscal Impact: None) Mayor Boyles announced Michelle Keldorf and Jay Hoeschler were appointed to the Planning Commission with full terms expiring on June 30, 2026 and Julie Stolnack was EL SEGUNDO CITY COUNCIL MEETING MINUTES JUNE 7, 2022 PAGE 8 Page 19 of 1213 appointed to the Recreation and Parks Commission with a full -term expiring May 30, 2026. F. REPORTS — CITY CLERK — No report G. REPORTS — CITY TREASURER — Not present H. REPORTS — COUNCIL MEMBERS Council Member Giroux — No report Council Member Nicol — No report Council Member Pirsztuk — Commented good things are happening in town and recognized all involved and thanked them for their contributions and wished all the graduate's good luck and happy summer. Mayor Pro Tern Pimentel — In light of the May 27, 2022 incident, mentioned to the public that most disclosures are law bound, will attend the Sanitation meeting on Wednesday, June 8, 2022, mentioned he met with Bay area Council Members to discuss "small item" bonds, will attend a meeting regarding Public Entity Technology Security, thanked Rec and Parks for their leadership in dealing with Pickleball and Tennis players over court issues and mentioned more police patrolling is in the works. Mayor Boyles — Attended the Sylvan Learning Center ribbon cutting, met with the people connected with the Blue butterflies at Dockweiler Beach and met with Genifer Gray, VP of Operations, Topgolf. REPORTS — CITY ATTORNEY — No report J. REPORTS/FOLLOW-UP — CITY MANAGER — No report MEMORIALS — None Adjourned at 8:53 PM Tracy Weaver, City Clerk EL SEGUNDO CITY COUNCIL MEETING MINUTES JUNE 7, 2022 PAGE 9 Page 20 of 1213 {.,rVoy City Council Agenda Statement ELSEGUNDO Meeting Date: June 21, 2022 Agenda Heading: Consent Item Number: B.2 TITLE: Warrant Demand Register for May 23, 2022 through May 29, 2022 RECOMMENDATION: Ratify payroll and employee benefit checks; checks released early due to contracts or agreements; emergency disbursements and/or adjustments; and, wire transfers. 2. Approve Warrant Demand Register numbers 22C: warrant numbers 3040874 through 3040966, and 9002525 through 9002527. FISCAL IMPACT: The warrants presented were drawn in payment of demands included within the FY 2021-2022 Adopted Budget. The total of $1,309,687.48 ($688,976.15 in check warrants and $620,711.33 in wire warrants) are for demands drawn on the FY 2021-2022 Budget. BACKGROUND: California Government Code Section 37208 provides General Law cities flexibility in how budgeted warrants, demands, and payroll are audited and ratified by their legislative body. Pursuant to Section 37208 of the California Government Code, warrants drawn in payments of demands are certified by the City's Chief Financial Officer and City Manager as conforming to the authorized expenditures set forth in the City Council adopted budget need not be audited by the City Council prior to payment, but may be presented to the City Council at the first meeting after delivery. In government finance, a warrant is a written order to pay that instructs a federal, state, county, or city government treasurer to pay the warrant holder on demand or after a specific date. Such warrants look like checks and clear through the banking system like checks. Warrants are issued for payroll to individual employees, accounts payable to vendors, to local governments, and to companies or individual taxpayers receiving a Page 21 of 1213 Warrant Demand Register June 21, 2022 Page 2 of 2 refund. DISCUSSION: The attached Warrants Listing delineates the warrants that have been paid for the period identified above. The Chief Financial Officer certifies that the listed warrants were drawn in payment of demands conforming to the adopted budget and that these demands are being presented to the City Council at its first meeting after the delivery of the warrants. CITY STRATEGIC PLAN COMPLIANCE: Goal 5: Champion Economic Development and Fiscal Sustainability Objective 5B: El Segundo approaches its work in a financially strategic and responsible way. PREPARED BY: Wei Cao, CPA, CPFO, Management Analyst REVIEWED BY: Joseph Lillio, Chief Financial Officer APPROVED BY: Barbara Voss, Deputy City Manager ATTACHED SUPPORTING DOCUMENTS: 1. Register 22c_summary pages Page 22 of 1213 CITY OF EL SEGUNDO WARRANTS TOTALS BY FUND 3040874 - 304G%6 DATE OF APPROVAL: AS OF 09167122 9002525 • 9002527 001 GENERAL FUND 220,500.47 104 TRAFFIC SAFETY FUND - 106 STATE GAS TAX FUND 144,00 108 ASSOCATED RECREATION ACTIVITIES FUND 109 ASSET FORFEITURE FUND - Ila MF.AURE"R" ill COMM. REVEL. BLOCK GRANT 112 PROP •A' TRANSPORTATION 2,$98.28 114 PROP"C'TRANSPORTATION 130,677.89 115 AIR QUALETY INVESTMENT PROGRAM - lie HOME SOUND INSTALLATION FUND 117 HYPER€ON MITIGATION FUND 67.94 lie TDA ARTICLE 3 • SS 021 BIKEWAY FUND - 119 MTA GRANT 12U C.O.P.S FUND 121 FEMA 122 LAW A, FUND - 123 PSAF PROPERTY TAX PUBLIC SAFETY » 124 FEDERAL GRANTS - 125 STATE GRANT 485.00 126 AR CUPA PROGRAM OVERSIGHT SURCHARGE - 127 MFAURE'M" 128 SB-1 129 CERTIF3ED ACCESS SPECIALIST PROGRAM - 13D AFFORDA9LE HOUMNG 13l COUNTY STORM WATER PROGRAM 202 ASSESSMENT DISTRICT 973 - 301 CAPITAL IMPROVEMENT FUND 33,440.E O 302 INFRASTRUCTURE REPLACEMENT FUND 40S FACILITIES MAINTENANCE Sol WATER UTELITY FUNO 5,8S2.13 502 WASTEWATER FUND 258.279.61 503 GOLF COURSE FUND 505 SOLID WASTE FUND 601 EQUIPMENT REPLACEMENT - 602 LIABILITY INSURANCE - 603 WORKERS COMP. RESERVFIINSURANCE 49.07 701 RETIRED EMP, INSURANCE - 702 EXPENDABLE TRUST FUND -DEVELOPER FEES - 703 EXPENDABLE TRUST FUND • OTHER 2.500.00 704 CULTURAL DEVELOPMENT 784.7E 708 OUTSIDE SERVICES TRUST 240619.00 TOTAL WARRANTS S 688.976,15 STATE OF CALIFORNIA COUNTY OF LOS ANGELES Information on actual expenditures is available in the Director of Financo's office in the City of El Segundo. I cerlify as 10 the accuracy of the Demands and the avalleblllly of fund for payment thereat. For Approval: Regular checks held for City council authorization to release. CODES: VOID CHECKS DUE TO ALIGNMENT: NIA R = Computer generated checks for all rmn•emergency7urgency payments for materials, supplies and 50rvlr S in support 01 City Operations VOID CHECKS DUE TO INCORRECT CHECK DATE: For Ratification: A- Payroll and Employee Benefit checks VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR: AP • U = Computer generated Early Release disbursements andror adjustments approved by the City Manager Such as: payments for utility services, pally cash orM employee travel expense NOTES f4Emhuraemenls, various refunds. WnlrbO employee "rvt"S COnsi&lem with current Wninictual agreements, Instances whore prompt payment discounts can be obtained or late payment penalties can be avoided orwhen a situation arises that the City Manager approves. H = Handwritten Early ReI se dEsburs meMs or adjustments approved by the City Manager. p CHIEF FINANCIAL OFFICER CITY MANAGE DATE: 31 DATE: �--�vU REGISTER N 22c Page 23 of 1213 CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 05/23/22 THROUGH 06/29/22 Date Payee Description 5/27/2022 IRS 256,741.89 Federal941 Deposit 5/27/2022 Employment Development 5,565.06 State SDI payment 5/27/2022 Employment Development 57,11525 State PIT Withholding 5/27/2022 Mission Square 66,553.12 457 payment Vantagepoint 5/27/2022 Mission Square 300.00 IRA payment Vantagepoint 5/27/2022 ExpertPay 1,763.42 EFT Child support payment 05/16/22-05122/22 Workers Comp Activity 37,307,84 SCRMA checks issued, less Swiss Re check reimbursement 05/16/22-05122/22 Liability Trust - Claims 189,701.84 Claim checks issued/(voided) 05/16/22-05/22/22 Retiree Health Insurance 5,662.91 Health Reimbursment checks issued 620,711.33 DATE OF RATIFICATION: 05/31/22 TOTAL PAYMENTS BY WIRE: 620,711.33 Certified as to the accuracy of the wire transfers by: f eputy City Treasurer II Date Chief ' ancial fficer Date b- i City Manager Date Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo, P:1City TreasurerlWire TransferslWire Transfers 07-01-21 to 6-30-22 5/31/2022 111 Page 24 of 1213 Ul CD� O 4�- 4b, W N a O C7 C7 C7 C] O p N p O a C] O n 0x >rn cnm � °u; r- 0 3 c iD cn �• 3 D m moo' O CD rom�`��°. m'm61cQ l � 0 > v m W n 0 T z �• m N < nz m Z ° m c m m � r O N (n �o m Z m J, 00 03 W W ..a to to N .P (h N (D 6) -s 0) �t Oo A Q O N N Cn ' Q Q ..� Q C7i t7i N W 0- -•• O -> 0 Cl Cn 0 ..• 0) 0 Q Uh W (h V C) W W co 0) w CD o C" M c m r 0 X N N N W W ? A N -+ C7000 W O O v 0 C3�NNNNN NNNNN-+�-� � m s{O V ON4S..pN OOOOOOC 00C)CDC?0O _0 cZOO>MmnMOOOOO G7 rr z 3 oC 3 5 o •c CO 3' l< l< l< Z m 3 ro M —0 >rn 3 m .gym 3 `� R= 0 m° T.c n, m X mOWo m -� rn m C D °� m rn o Q �" a; 0 [� _Q r h r p Z n cn G -�y � 00 v �(n00 m m ©rAm .0 "' Z ,Zmj� �fn z 4 Z D N N` 0 C N,m�z �- n m >0 v m Z Q m Z C m 0 a 0 w Q 00 CZ o Q tD A N (n W to Cd V O N V N FV p V la cn O O cR In W W CO clt Q V C) 4p Cn to co cD o Q W (o w m Q Cn o O 6) (n m Q 0) Page 25 of 1213 {.,rVoy City Council Agenda Statement ELSEGUNDO Meeting Date: June 21, 2022 Agenda Heading: Consent Item Number: B.3 TITLE: Pre -payment of the City's Unfunded Accrued Liability to CaIPERS for CaIPERS FY 2022-23 and Withdrawal of Funds from the City's Section 115 Pension Trust for Reimbursement RECOMMENDATION: 1. Authorize the City Manager to pre -pay the City's unfunded accrued liability to CaIPERS for CaIPERS FY 2022-23. 2. Authorize the Chief Financial Officer to withdraw $1,020,657 from the City's Section 115 Pension Trust with PARS to reimburse the City for the FY 2022-23 UAL prepayment to CaIPERS. FISCAL IMPACT: Will be included in the Adopted FY 2022-23 Budget Amount Budgeted: $1,020,657 Additional Appropriation: N/A Account Number(s): Funded from: 001-244-0000-1245 (Designated Section 115 Pension Fund Balance) Appropriated to: 001-400-2901-4207 (Misc. UAL); 001-400-3101-4207 (PD UAL); 001- 400-3201-4207(Fire UAL) BACKGROUND: The California Public Employees' Retirement System ("CaIPERS") provides member cities with a discount for prepayment of the member city's unfunded accrued liability ("UAL"). The UAL is the employer's annual payment toward the unfunded accrued pension liability as measured on the actuarial valuation report issued by CaIPERS each July. CaIPERS is providing a discount rate in the amount of 3.5% towards the City of El Segundo's ("City") UAL of $1,055,776, resulting in a savings of $35,119 for a total discounted payment due of $1,020,657. Page 26 of 1213 CaIPERS UAL Prepayment for FY 2022-23 June 21, 2022 Page 2 of 4 The City's section 115 Pension Trust with Public Agency Retirement Services ("PARS") currently has a balance of approximately $5 million. The UAL prepayment to CalPERS in the amount of $1,020,657 will be reimbursed to the City through a withdrawal from the PARS Pension Trust. This will bring the balance of the Pension Trust down to $4 million. Discussion on utilizing this strategy was presented to City Council during the May 3, 2022 budget study session. City Council agreed with this strategic use of the Pension Trust. DISCUSSION: The prepayment of the UAL must be made between July 1 and July 31, 2022 and is based on the CalPERS fiscal year of July 1, 2022 through June 30, 2023. Attached for reference is the CalPERS required contributions statement for both Miscellaneous (Exhibit A) and Public Safety (Exhibits B through F). Also, table 1 below depicts the difference in paying the UAL on a monthly basis over a twelve-month period at the full rate versus the prepayment lump sum at the discounted rate. CalPERS FY 2022- Prepayment Difference (Savings) 23 Unfunded of UAL CalPERS Plan Accrued Liability Contribution (UAL) Contribution in July 2022 (if paid in monthly installments) A Miscellaneous $380,645 $367,983 ($12,662) B Public Safety — PD $353,728 $341,962 ($11,766) Classic 1st Tier C Public Safety — Fire $314,393 $303,935 ($10,458) Classic D Public Safety — PD $3,662 $3,540 ($122) PEPRA E Public Safety - Fire $2,734 $2,643 ($91) PEPRA F Public Safety — PD $614 $594 ($20) Classic 2nd Tier Total $1,055,776 $1,020,657 ($35,119) Page 27 of 1213 CalPERS UAL Prepayment for FY 2022-23 June 21, 2022 Page 3 of 4 As a comparison and for historical information, City Council approved staff's recommendation to prepay the UAL payment in prior years as follows: • FY 2020-21 the City prepaid the UAL in the amount of $10,691,554, resulting in a direct savings of $367,875 to the City; • FY 2019-20 the City prepaid the UAL in the amount of $9,071,054, resulting in a direct savings of $323,073 to the City; • FY 2018-19 the City prepaid the UAL in the amount of $8,218,670, resulting in a direct savings of $297,671 to the City; and • FY 2017-18 the City prepaid the UAL in the amount of $7,019,291, resulting in a direct savings of $258,464 to the City. If the FY 2022-23 prepayment is approved by City Council, the City will have saved a total of $1,282,035 by prepaying the CalPERS UAL annual unfunded pension liability since FY 2017-18. In addition, the City Council authorized the issuance of Pension Obligation Bonds (POBs) in June 2021 to pay down $143.3 million in UAL with CaIPERS. Issuance of the POBs saved the City $84 million over a nineteen year period. Staff recommends prepaying the UAL payment in the amount of $1,020,657, resulting in a direct savings of $35,119 to the City for FY 2022-23. CITY STRATEGIC PLAN COMPLIANCE: Goal 5: Champion Economic Development and Fiscal Sustainability Objective 513: El Segundo approaches its work in a financially strategic and responsible way. Joseph Lillio, Chief Financial Officer REVIEWED BY: Joseph Lillio, Chief Financial Officer APPROVED BY: Barbara Voss, Deputy City Manager ATTACHED SUPPORTING DOCUMENTS: 1. Exhibit A_Miscellaneous CalPERS UAL—FY 2022-23 2. Exhibit B_Police Classic 1 st Tier Plan UAL 3. Exhibit C_Fire Classic 1 st Tier Plan UAL 4. Exhibit D_PEPRA Safety PD UAL Page 28 of 1213 CaIPERS UAL Prepayment for FY 2022-23 June 21, 2022 Page 4 of 4 5. Exhibit E_PEPRA Safety Fire UAL 6. Exhibit F Police Classic 2nd Tier Plan UAL Page 29 of 1213 CalPERS Actuarial Valuation - June 30, 2020 Miscellaneous Plan of the City of El Segundo CalPERS ID: 2657082556 Required Contributions Fiscal Year Required Employer Contribution 2022-23 Employer Normal Cost Rate 8.92% Plus, Either 1) Monthly Employer Dollar UAL Payment $31,720 Or 2) Annual UAL Prepayment Option* $367,983 Required PEPRA Member Contribution Rate 6.75% The total minimum required employer contribution is the sum of the Plan's Employer Normal Cost Rate (expressed as a percentage of payroll) and the Employer Unfunded Accrued Liability (UAL) Contribution Amount (billed monthly in dollars). * Only the UAL portion of the employer contribution can be prepaid (which must be received in full no later than July 31). Any prepayment totaling over $5 million requires a 72-hour notice email to FCSD oublic agency wires0calbers.ca. oov. Plan Normal Cost contributions will be made as part of the payroll reporting process. If there is contractual cost sharing or other change, this amount will change. In accordance with Sections 20537 and 20572 of the Public Employees' Retirement Law, if a contracting agency fails to remit the required contributions when due, interest and penalties may apply. For additional detail regarding the determination of the required contribution for PEPRA members, see 'PEPRA Member Contribution Rates" in the "Liabilities and Contributions" section. Required member contributions for Classic members can be found in Appendix B. Fiscal Year Fiscal Year 2021-22 2022-23 Normal Cost Contribution as a Percentage of Payroll Total Normal Cost 15.85% 15.75% Employee Contribution' 6.82% 6.83% Employer Normal Cost2 9.03% 8.92% Projected Annual Payroll for Contribution Year $14,362,720 $14,996,452 Estimated Employer Contributions Based On Projected Payroll Total Normal Cost $2,276,491 $2,361,941 Employee Contribution' 979,538 1,024,258 Employer Normal Cost2 1,296,953 1,337,683 Unfunded Liability Contribution 2,631,185 380,645 % of Projected Payroll (illustrative only) 18.32% 2.54% Estimated Total Employer Contribution $3,928,138 $1,718,328 % of Projected Payroll (illustrative only) 27.35% 11.46% ' For classic members, this is the percentage specified in the Public Employees' Retirement Law, net of any reduction from the use of a modified formula or other factors. For PEPRA members, the member contribution rate is based on 50% of the normal cost. A development of PEPRA member contribution rates can be found in the "Liabilities and Contributions" section. Employee cost sharing is not shown in this report. z The Employer Normal Cost is a blended rate for all benefit groups in the plan. For a breakout of normal cost by benefit group, see "Normal Cost by Benefit Group" in the "Liabilities and Contributions" section. Page 4 Page 30 of 1213 AOON,, Ca1PERS California Public Employees' Retirement System Actuarial Office 400 Q Street, Sacramento, CA 95811 I Phone: (916) 795-3000 1 Fax: (916) 795-2744 888 CAPERS (or888-225-7377) 1 TTY: (877) 249-7442 1 www.calpers.ca.eov August 25, 2021 Ca1PERS ID: 2657082556 Employer Name: CITY OF EL SEGUNDO Rate Plan: SAFETY POLICE FIRST TIER PLAN [28] Re: Revised Fiscal Year 2022-23 Required Employer Contribution Dear Requestor: The purpose of this letter is to inform you of your required employer contribution for the above -named rate plan for the fiscal year 2022-23. Since an additional UAL payment was made after the cutoff date for inclusion in the June 30, 2020 valuation, an adjustment is necessary to your required employer contribution. The "Post -Payment" column below reflects the following payment(s): $58,366,322 to the 06/30/2018 Fresh Start base, 06/30/2019 Non -Investment (Gain)/Loss base and 06/30/2019 Investment (Gain)/Loss base made on 06/09/2021. If you are aware of others interested in this information (e.g., payroll staff, county court employees, port districts), please inform them. The information below supersedes the required employer contribution information in the June 30, 2020 actuarial valuation report. The valuation report reflects the benefit provisions, assumptions, member data, and other inputs as of June 30, 2020 and remains appropriate for reporting and disclosure purposes. Valuation as of June 30, 2020 Pre -Payment Post -Payment FY 2022-23 Employer Contributions Base Total Normal Cost for Formula 31.46% 31.46% Surcharges for Class 1 Benefit a) FAC 1 1.28% 1.28% b) PRSA 50% 1.89% 1.89% Phase out of Normal Cost Difference 0.10% 0.10% Plan's Total Normal Cost 34.73% 34.73% Formula's Expected Employee Contribution Rate 8.99% 8.99% Employer Normal Cost Rate 25.74% 25.74% Employer Unfunded Liability Payment $ 4,950,350 $ 353,728 The attached schedule of the plan's amortization bases includes the additional discretionary payment (s) listed above. Page 31 of 1213 Required Employer Contribution Employer Normal Cost Rate P/us Required Payment on Amortization Bases Paid either as 1) Monthly Payment Or 2) Annual Prepayment Option* Fiscal Year 2022-23 25.74% $ 29,477.33 $ 341,962 The total minimum required employer contribution is the sum of the Plan's Employer Normal Cost Rate (expressed as a percentage of payro0) plus the Employer Unfunded Accrued Liability (UAL) Contribution Amount (billed monthly (1) or prepaid annually (2) in dollars). * Only the UAL portion of the employer contribution can be prepaid (which must be received in full no later than July 31). If you have questions, please call (888) CalPERS (225-7377). CHYNA NAKAO, FSA, EA, FCA, MAAA Senior Pension Actuary, CalPERS Page 32 of 1213 Schedule of Amortization Bases Minimum Ramp Escala- Expected Expected Required Date Level Ramp tion Amort. Balance Payment Balance Payment Balance Payment Reason for Base ............................................................................................................................... Est. 2022-23 Sha a Rate Period 6 30 20 l..................._........................................_..............1....... 2020-21 6 30 21 l..................._........................................_.............. 2021-22 6 30 22 (....... l..................._......................................... 2022-23 FRESH START 06 30 18 No Ra 2.75% 18 60 750 832 59 859 845 3 083 885 235 942 3 055 697 242 430 NON -INVESTMENT GAIN LOSS .............................................i.............)..........................._...........1.....1............_..............................._.!P................._......................_......................_.......................$.........,........._.................$.........,.........._..........................................._..................................$..._..........................................._..................................$.... ................._..................................!?�P..................._......................_......................_...............$......i.........,.........._...............r..........<.........._...............................r.........._..........................r.........._...............................r.........._..........................r........... 06 30 19 No Ra 0.00% 19 719 599 744 359 0 0 0 0 INVESTMENT GAIN LOSS ............)1........................................._............................_..............................._.....P...........Y......._......................_......................_....................... 06 30 19 40% U Onl 0.00% 19 516 824 $.........,.........._...................................._........................................$..._..................................$..._........................................$..._..................................$.... 534 607 0 0 0 0 NON -INVESTMENT GAIN LOSS i.............)..........................._............................_..............................._.!...................._......................_......................_................................i........._..................................$...._.......................$..........r.........._..................................s..._.......................�.........r.........._....................$......r........... 06 30 20 No Ra 0.00% 20 493 617 0 528 170 0 565 142 51 571 INVESTMENT (GAIN)/LOSS 06/30/20 20% Up Only 0.00% 20 $2,386,005 $0 $2,553,025 $0 $2,731,737 $59,727 TOTAL $64,866,877 $61,138,811 $6,165,080 $235,942 $6,352,576 $353,728 This schedule assumes an additional discretionary payment is made in the amount and by the date stated on page 1 of this letter. Page 33 of 1213 Page 34 of 1213 AOON,, Ca1PERS California Public Employees' Retirement System Actuarial Office 400 Q Street, Sacramento, CA 95811 I Phone: (916) 795-3000 1 Fax: (916) 795-2744 888 CAPERS (or888-225-7377) 1 TTY: (877) 249-7442 1 www.calpers.ca.eov August 25, 2021 Ca1PERS ID: 2657082556 Employer Name: CITY OF EL SEGUNDO Rate Plan: SAFETY FIRE PLAN [30168] Re: Revised Fiscal Year 2022-23 Required Employer Contribution Dear Requestor: The purpose of this letter is to inform you of your required employer contribution for the above -named rate plan for the fiscal year 2022-23. Since an additional UAL payment was made after the cutoff date for inclusion in the June 30, 2020 valuation, an adjustment is necessary to your required employer contribution. The "Post -Payment" column below reflects the following payment(s): $52,593,786 to the 06/30/2018 Fresh Start base, 06/30/2019 Non -Investment (Gain)/Loss base and 06/30/2019 Investment (Gain)/Loss base made on 06/09/2021. If you are aware of others interested in this information (e.g., payroll staff, county court employees, port districts), please inform them. The information below supersedes the required employer contribution information in the June 30, 2020 actuarial valuation report. The valuation report reflects the benefit provisions, assumptions, member data, and other inputs as of June 30, 2020 and remains appropriate for reporting and disclosure purposes. Valuation as of June 30, 2020 Pre -Payment Post -Payment FY 2022-23 Employer Contributions Base Total Normal Cost for Formula 29.63% 29.63% Surcharges for Class 1 Benefit a) FAC 1 1.20% 1.20% b) PRSA 50% 1.84% 1.84% Phase out of Normal Cost Difference 0.60% 0.60% Plan's Total Normal Cost 32.07% 32.07% Formula's Expected Employee Contribution Rate 8.99% 8.99% Employer Normal Cost Rate 23.08% 23.08% Employer Unfunded Liability Payment $ 4,456,904 $ 314,393 The attached schedule of the plan's amortization bases includes the additional discretionary payment (s) listed above. Page 35 of 1213 Required Employer Contribution Employer Normal Cost Rate P/us Required Payment on Amortization Bases Paid either as 1) Monthly Payment Or 2) Annual Prepayment Option* Fiscal Year 2022-23 23.08% $ 26,199.42 $ 303,935 The total minimum required employer contribution is the sum of the Plan's Employer Normal Cost Rate (expressed as a percentage of payro0) plus the Employer Unfunded Accrued Liability (UAL) Contribution Amount (billed monthly (1) or prepaid annually (2) in dollars). * Only the UAL portion of the employer contribution can be prepaid (which must be received in full no later than July 31). If you have questions, please call (888) CalPERS (225-7377). CHYNA NAKAO, FSA, EA, FCA, MAAA Senior Pension Actuary, CalPERS Page 36 of 1213 Schedule of Amortization Bases Minimum Ramp Escala- Expected Expected Required Date Level Ramp tion Amort. Balance Payment Balance Payment Balance Payment Reason for Base ............................................................................................................................... Est. 2022-23 Sha a Rate Period 6 30 20 /..................._........................................_..............1....... 2020-21 6 30 21 /..................._........................................_.............. 2021-22 6 30 22 (....... l..................._......................................... 2022-23 FRESH START 06 30 18 No Ra 2.75% 18 54 781 482 53 979 958 2 778 883 212 607 2 753 482 218 454 NON -INVESTMENT GAIN LOSS i.............)..........................._...........1.....1............_..............................._.!P..................._......................_......................_.......................$.........,.........._.................$.........,.........._..........................................._..................................$..._..........................................._..................................$.... ................._..................................!?�P..................._......................_......................_...............$......i.........,.........._...............r..........r.........._...............................r.........._..........................r.........._...............................r.........._..........................r........... 06 30 19 No Ra 0.00% 19 631 753 653 491 0 0 0 0 INVESTMENT GAIN LOSS ............)1........................................._............................_..............................._....P...........Y......._......................_......................_....................... 06 30 19 Onl 0.00% 19 446 157 $.........,.........._...................................._........................................$..._..................................$..._........................................$..._..................................$0 461 508 0 0 0 0 NON -INVESTMENT GAIN LOSS ............................................................)(!..........................._............................_..............................._.IrP.................._......................_......................_........................$.........i........._..................................$..._.......................$.........r.........._..................................$..._.......................$.........r.........._....................$......r........... 06 30 20 No Ra 0.00% 20 430 191 0 460 304 0 492 525 44 944 INVESTMENT (GAIN)/LOSS 06/30/20 20% Up Only 0.00% 20 $2,037,179 $0 $2,179,782 $0 $2,332,367 $50,995 TOTAL $58,326,762 $55,094,957 $5,418,969 $212,607 $5,578,374 $314,393 This schedule assumes an additional discretionary payment is made in the amount and by the date stated on page 1 of this letter. Page 37 of 1213 Page 38 of 1213 Employer contribution requirements after implementation of the Fresh Start: Required Employer Contributions Employer Normal Cost Rate Plus Required Payment on Amortization Bases Paid either as 1) Monthly Payment or 2) Annual Prepayment Option* Fiscal Year 2022-23 13.66% $ 305.17 $ 3,540 The total minimum required employer contribution is the sum of the Plan'? Employer Normal Cost Rate (expressed as a percentage of payroll) plus the Employer Unfunded Accrued Liability (UAL) Contribution Amount (billed monthly (1) or prepaid annually (2) in dollars). * Only the UAL portion of the employer contribution can be prepaid (which must be received in full no later than July 31). If you have questions, please call 888 CalPERS (or 888-225-7377). 041�*4mo-� CHYNA NAKAO, FSA, EA, FCA, MAAA Senior Pension Actuary, CalPERS Page 3 of 3 Page 39 of 1213 Employer contribution requirements after implementation of the Fresh Start: Fiscal Year Required Employer Contributions 2022-23 Employer Normal Cost Rate 13.66% Plus Required Payment on Amortization Bases Paid either as 1) Monthly Payment $ 227,83 or 2) Annual Prepayment Option* $ 2,643 The total minimum required employer contribution is the sum of the Plan'; Employer Normal Cost Rate (expressed as a percentage of payroll) plus the Employer Unfunded Accrued Uabillty (UAL) Contribution Amount (billed monthly (1) or prepaid annually (2) in dollars). * Only the UAL pardon of the employer contribution can be prepaid (which must be received in full no later than July 31). If you have questions, please call 888 CalPERS (or 888-225-7377). C�W*4m�� CHYNA NAKAO, FSA, EA, FCA, NIAAA Senior Pension Actuary, CalPERS Page 3 of 3 Page 40 of 1213 CALPERS ACTUARIAL VALUATION - June 30, 2020 Safety Police Second Tier Plan of the City of El Segundo CalPERS ID: 2657082556 Required Employer Contributions Fiscal Year Required Employer Contributions 2022-23 Employer Normal Cost Rate 23.68% P/us Required Payment on Amortization Bases' $614 Paid either as 1) Monthly Payment $51.17 Or 2) Annual Prepayment Option* $594 The total minimum required employer contribution is the sum of the Plan's Employer Normal Cost Rate (expressed as a percentage of payroll and paid as payroll is reported) plus the Employer Unfunded Accrued Liability (UAL) Contribution Amount (billed monthly (1) or prepaid annually (2) in dollars). * Only the UAL portion of the employer contribution can be prepaid (which must be received in full no later than July 31). Development of Normal Cost as a Percentage of Payroll Base Total Normal Cost for Formula Surcharge for Class 1 Benefitsz a) FAC 1 b) PRSA Phase out of Normal Cost Difference3 Plan's Total Normal Cost Formula's Expected Employee Contribution Rate Employer Normal Cost Rate Fiscal Year Fiscal Year 2021-22 2022-23 29.63% 29.63% 1.15% 1.20% 1.83% 1.84% 0.00% 0.00% 32.61% 32.67% 8.99% 8.99% 23.62% 23.68% ' The required payment on amortization bases does not take into account any additional discretionary payment made after April 30, 2021. Z Section 2 of this report contains a list of Class 1 benefits and corresponding surcharges for each benefit. 3 The normal cost change is phased out over a five-year period in accordance with the CalPERS contribution allocation policy. Rate Plan belonging to the Safety Risk Pool Page 4 Page 41 of 1213 Give} City Council Agenda Statement ELSEGUNDO Meeting Date: June 21, 2022 Agenda Heading: Consent Item Number: BA TITLE: Agreement with Innovative Interfaces, Inc. for $77,318 to Implement the Polaris Integrated Library System at the El Segundo Public Library RECOMMENDATION: Authorize the City Manager to execute an agreement with Innovative Interfaces, Inc. for $77,318 for implementation of the Polaris Integrated Library System at the El Segundo Public Library. FISCAL IMPACT: Amount Budgeted: $77,318 Account numbers: 001-400-2505-6217 (Software Maintenance: $75,000) 001-400-6103-6277 (Resource Databases: $2,318) BACKGROUND: With the advancement of technology, libraries have moved from card -based catalogs to online catalogs, making their collections accessible to the world via the internet. These online catalogs are referred to as Integrated Library Systems, or TLS's, and can be used by the public for searching a library's collections and by library staff to maintain and promote the collections. The El Segundo Public Library implemented its Integrated Library System with Innovative Interfaces, Inc. (III) in 1993. Innovative has had three versions of an ILS: PROCOMM, Millennium, and the latest version, Sierra, which was implemented in 2014. The Library has maintained its ILS service with Innovative Interfaces, Inc., through various versions and updates to Sierra, a software upgrade in 2020, a transition to a hosted web -based service, and in 2021 an upgrade of the Sierra Desktop application for workstations. The current contract with Innovative Interfaces ends October 31, 2022, and the Library staff felt it was time to explore other ILS vendors and their products to determine if there are options and features available beyond those of Innovative Interfaces' Sierra that would enhance our services to our residents. Page 42 of 1213 El Segundo Public Library Integrated Library System June 21, 2022 Page 2 of 4 A Request for Proposal was published in February 2022, and the Library received six responses from ILS vendors. After review of the proposals by the Library review team, a Community Service staff member and the ITSD project manager, three vendors were selected to move forward in the process. The review team continued with reference checks and vendor demonstrations, ultimately determining the system that most fulfills the needs of El Segundo is Innovative Interfaces' Polaris ILS, a newer alternative to its Sierra ILS. DISCUSSION: The proposed costs are as follows: Innovative Interfaces Sirsi Dynix The Library Corporation One -Time $27,495 $30,113 $0 Implementation Cost: (Plus $5K-$10K for data migration consultant First Year $49,823 $27,730 $29,987 Charge: Total: $77,318 $57,843 $29,987 (+ $5K-$10K) While the Polaris ILS is more expensive than the other two vendors' systems, the review team feels that Polaris is the best choice for the following reasons: • Its forward -thinking customer interface and ease of use for customers and staff. • Available tools for streamlining staff time. • The way it integrates third -party software into the interface. • Dedicated support staff for technical issues. • Greater reporting features. Despite its low-cost proposal,The Library Corporation 's ILS fell out of consideration because of inability to further customize the software with desired Library and City branding beyond an out -of -the -box form and basic displays, and staff felt the benefits to Page 43 of 1213 El Segundo Public Library Integrated Library System June 21, 2022 Page 3 of 4 residents would not be as great as those found in the Polaris ILS. The proposed annual Polaris charges are comparable to the $55,520 currently being paid to Innovative Interfaces for the Sierra ILS but will include up-to-date and enhanced catalog functionality for a cheaper cost in years one to four. The Polaris ILS is fully maintained by Innovative Interfaces and provides a collection inventory, manages customer accounts, processes borrowing, handles payment information for lost items, develops use and collects statistics, and allows staff to forward data to other systems. Patrons are able to search for items from within the library or from their home; request a hold on borrowed items for them upon check -in; verify and edit their account information; request loans from other libraries; and more. Recent enhancements to ILS functionality allow users to simultaneously search the library's databases, eBooks, and other electronic resources from within the catalog; suggest related search topics; format quotation sources for use in reports; and limit searches by language, publication date, and other search terms. One -Time Year One Year Two Year Three Year Four Year Five Implementation Cost $27,495 $49,823 $51,568 $53,372 $55,240 $57,174 Innovative Interfaces will implement the hosted web -based ILS for a one-time charge in the amount of $27,495 with a first -year cost of $49,823, totaling $77,318. The implementation may take up to 25 weeks, with the Sierra ILS continuing to function until the new ILS is fully implemented. Implementation consists of the migration, training and support processes delivered by the Innovative Interfaces' implementation team as follows: • Complete migration of customer information, bibliographic and item data from the Sierra ILS to the Polaris ILS • SSO--SAML protocol • Technical assistance and support during transition/implementation • Support during integration with third party services • Secure data migration • Readily accessible and keyword searchable documentation • Escalation of Issues if unresolved • Phone support provided to assist with support tickets • Staff have administrative access with the ability to change passwords and manage permissions The Library staff will have access to test the application at implementation. Innovative Page 44 of 1213 El Segundo Public Library Integrated Library System June 21, 2022 Page 4 of 4 Interfaces' dedicated Implementation team will work with the Library to resolve any issues discovered during testing. In addition, the Information Technology Systems Department will assist with the transition process. City staff will work with Innovative Interfaces' technical staff to troubleshoot and resolve any issues with the ongoing maintenance of the upgraded system. CITY STRATEGIC PLAN COMPLIANCE: Goal 1: Enhance Customer Service, Engagement, and Communication; Embrace Diversity, Equity, and Inclusion Objective 1A: El Segundo provides unparalleled service to internal and external customers. Objective 1 B: El Segundo's engagement with the community ensures excellence. Goal 4: Develop and Maintain Quality Infrastructure and Technology Objective 4B: El Segundo's technology supports effective, efficient, and proactive operations. PREPARED BY: Mark Herbert, Library Manager REVIEWED BY: John Jones, Interim Community Services Director APPROVED BY: Barbara Voss, Deputy City Manager ATTACHED SUPPORTING DOCUMENTS: 1. El Segundo Library RFP #22-03 Integrated Library System Page 45 of 1213 EL SEGUNDO PUBLIC LIBRARY REQUEST FOR PROPOSAL FOR INTEGRATED LIBRARY SYSTEM RFP # 22-03 ISSUED: February 23, 2022 DUE: March 23, 2022 Page 46 of 1213 G".T Y °k t s�ccs�o Table of Contents Introduction 3 General Information 3 Terms & Conditions 4 Timeline 5 ILS Connected Services 6 Technical Response 7 O PAC 7 Circulation 8 Reports 9 Cataloging 10 Serials 10 Modifications 11 System, Server, and Software Functionality 11 Migration, Support and Training 11 Cost Proposal 12 Evaluation and Selection Process 13 Deliverables 14 References 15 Attachment 1 16 RFP# 22-03 2 Page 47 of 1213 G".T Y °k t s�cdt'o INTRODUCTION The El Segundo Public Library was established as a City of El Segundo department in 1930, hereinafter referred to as "the Library." Over the years the Library underwent several renovations and expansions, and in 1991 it entered into an agreement with the El Segundo Unified School District to incorporate the four school libraries, into the library system. Located in Los Angeles County, California, the Library serves the residents of El Segundo as well as patrons of the neighboring South Bay cities and residents of the Southern California Library Cooperative member cities. Through this Request for Proposal ("RFP") the El Segundo Public Library seeks to obtain a vendor hosted web -based Integrated Library System ("ILS"). The El Segundo Public Library is comprised of: Main Library Center Street Elementary School Branch Richmond Street Elementary School Branch Middle School Branch High School Branch The Library invites qualified Proposers to submit a proposal to deliver and implement a hosted web based integrated library system. We believe the information provided with this document is sufficient to draft your proposal. Any questions regarding this RFP may be emailed to Mark Herbert at.mherbert@elsegundo.org no later than 5:00 PM PST, Monday, March 07, 2022. Unauthorized contact about this RFP with employees or officials of the Library except as detailed above may result in disqualification from consideration under this process. Responses to all questions will be posted on the City website no later than 5:00 PM PST on Tuesday, March 15, 2022. GENERAL INFORMATION The Library is currently using the web -based Sierra ILS hosted with Innovative Interfaces, Inc., and has recently transitioned to the EBSCO EDS discovery layer. The following includes general information about the Library's collection, staff size, and other details. Please use this information when you determine hardware configuration and system pricing. RFP# 22-03 Page 48 of 1213 G".T Y °k t s�ccs�o Number of Locations (total number of branches) 5 Circulation 162,456 Digital circulation 7,425 Number of bibliographic records 140,995 Number of item records 166,334 Number of patron records 25,794 Number of authority records 33,254 Total number of staff users 30 TERMS AND CONDITIONS 1. The Library is not liable for any cost incurred by proposers prior to issuance of a contract. 2. The Library reserves the right to accept all or part of any proposal or to cancel in part or in its entirety this RFP. 3. The Library reserves the right to reject any or all proposals, in whole or part, to waive any minor irregularity in any proposal, and to accept the proposal which, in its discretion, is in the best interest of the Library. 4. Proposals must be valid for 90 days from the date of submission. 5. Proposals must not include alternate contract terms and conditions. If the proposal contains such terms and conditions the Library may determine the proposal as a nonresponsive counteroffer and reject it. 6. By submitting a proposal for this RFP, the Contractor agrees to the terms set forth in the agreement attached as Attachment 1. All services must be provided in accordance with the Agreement which is provided as Attachment 1. The specification in this notice is part of any contract awarded in accordance with this RFP. 7. The Library reserves the right to expand or diminish the scope of work subject to negotiation with the successful vendor. 8. In the event it becomes necessary for the City to revise any part of the RFP prior to the bidder's response, an addendum will be provided in writing to all receiving the RFP from the Library. 9. Proposers must not provide, for consideration in this RFP or subsequent contract negotiations, any information that the Proposer knew or should have known was materially incorrect. The Library may determine the proposal as a nonresponsive counteroffer and reject it. RFP# 22-03 4 Page 49 of 1213 G".T Y °k t s�ccs�o 10. During the review of this document, please note the Library's emphasis on the expectation, qualities, and requirements necessary to be positioned as a successful vendor. 11. To be considered, proposers must submit three (3) original hard copies and one (1) copy on a flash drive in a sealed envelope with the name and address of the company submitting the proposal and it should be clearly marked with the words "Request for Proposal #22-03" and the title "Integrated Library System" no later than 11:OOA.M. PST on Wednesday, March 23, 2022 to: City of El Segundo Office of the City Clerk 350 Main Street, Room 5 El Segundo, CA 90245 Please include the below information when submitting your proposal. • NAME OF COMPANY: FEDERAL EMPLOYEE ID NUMBER (FEIN): COMPANY WEBSITE ADDRESS: • MAILING ADDRESS: CITY / STATE: ZIP: • EMAIL ADDRESS PHONE: FAX: • SIGNED: PRINTED SIGNATURE: • TITLE: • DATE: Late proposals will not be accepted. The City reserves the right to make changes to the schedule below but plans to adhere to the implementation of the proposal process outlined below. RFP# 22-03 5 Page 50 of 1213 ct'C" h RFP Dates RFP Schedule February 23, 2022 RFP Released March 07, 2022 @ S PM Deadline to submit questions March 15, 2022 @ 5 PM City responses to all questions posted on City website March 23, 2022 @ 11 AM Proposals Due April 2022 City review and interviews of top vendors April 2022 Selection of Vendor May 2022 Presentation to City Council July 2022 Commence service ILS CONNECTED SERVICES The Library currently utilizes the following third -party vendors whose products must be seamlessly integrated into the ILS functionality through the proposed services: Computer Reservations and Patron Printing Self -Checkout Machines Envision Ware PC Reservation, LPT:One EnvisionWare X-II with OneStop Study Room Reservations For Future Consideration Online Proxy Service None Databases HeritageQuest, MasterFile, Archives of Sexuality & Gender, Points of View, World Book, AtoZ databases, ArchivalWare, Novelist eBooks Gale Virtual Reference, OverDrive and Kanopy for streaming videos Interlibrary Loan OCLC Cataloging Services Acquisition Vendor Baker & Taylor Materials and Records OCLC Cataloging Services Receipt Printers For future consideration — Epson TM-T88V RFP# 22-03 6 Page 51 of 1213 G".T Y °k t s�cdt'o TECHNICAL REPONSE The following are technical requirement items and general requirements for technical qualifications and approach. All information and documentation included in a Technical Response must address all requirements detailed, and in some cases may require additional documentation. Do not include any cost information with your technical response. .2 19 OPAC Functionality Intuitive functionality for patrons Required Ability for patrons and staff to create and share lists Required Search includes keyword, browsing, and advanced searching Required Display enhanced content: cover art, reviews, read -a -likes, etc. Required Integration with OverDrive Integrated online fine payment solution or ability to integrate with third party vendor Required Required Clear location and availability on results screen Required Customization of heading and other wording throughout the catalog Required Ability to design and display customized library material carousels Required Ability to display new materials Smart searching including "Did you meanT Required Required Responsive mobile website design Ability to search and filter by level of material, relevance, availability, format, location Required Required Website accessibility compliance Integrates with Google Analytics or equivalent Required Required Ability of patron to manage notification methods Discovery layer handles spell checking, predictive search results, and keyword or related search suggestions Required Required RFP# 22-03 7 Page 52 of 1213 GAT Y 0 n { S'$GL5T19 Ability for patron to update approved contact information fields for their account and, optionally, for linked family member accounts Optional Ability to email patrons when new materials are added based on a profile set by the patron under their account Optional Catalog provides personal recommendations based on previous activity Optional If no search results found, offer other suggestions based on search term and/or reading history Optional Personalized display for language (i.e., Japanese, Korean, Chinese) Optional Show custom messages for each patron Optional Integration of location mapping to indicate the location of an item within the Library Ability for linked family account to renew items Optional Optional IN1:Z41�JWON IEel 0 Circulation Functionality Patron can update information and manage own account including renewals, payment and cancel holds Required Patron can self -register for a library account Required Courtesy notices and auto renewals Required Patron record includes a field for option to receive publicity from library Required All fields searchable, including but not limited to name, telephone, address, and email Required Ability to copy details from one patron registration to another Required Registration process provides alerts for duplicate patron record based on defined fields Ability to link memberships of people in same family Financial Management Required Optional Ability to pay full or partial replacement of materials Required Ability to waive or refund charges Required Option for Patron type to determine fines and fees Required RFP# 22-03 Page 53 of 1213 GAT Y 0 n { S$GL5T19 Option for item type to determine fines and fees Required Ability to see fines history in patron account Required Holds and Notifications Notification for holds, overdues, courtesy notices to include telephone, email, and text messaging Required Ability for patrons and staff to cancel holds Ability for patron and staff to suspend or freeze holds Required Required Records are kept for notices sent Optional Circulation and Management Detailed search ability in the staff client, including ability to filter and search by numerous fields including keyword, author, ISBN/ISSN, branch, etc. Offline Circulation Required Required Customized receipt ability Ability to customize messages and notices Required Required Same record can be accessed at multiple workstations Required Ability to auto -renew items Ability to provide receipts via multiple options including email, print, and text messages Mobile circulation inside the building and outside the library for offline circulation Digital use counted toward circulation activity Required Optional Required Optional Circulation of digital materials can be viewed on patron account Optional REPORTS Ability to export data in standard formats (i.e., MARC, text, CSV, Excel, XML, Required PDF) Ability to use report templates Required Ability to create custom reports Required RFP# 22-03 Page 54 of 1213 Ability to schedule reports Ability to identify patron inactivity Ability to include cross-references between data sets Required Required Required Ability to produce reports on demographics Required Ability to report on and access any data within the database Required Provides reports for which library materials are used and in which locations Ability to produce reports on demographics Optional Optional CATALOGING RDA ability and compliance Able to convert to other future formats and cataloging standards Ability to integrate digital content from third party vendors Able to use MARC records from a variety of sources Ability to make global changes to the system Ability to integrate digital content from local library Ability to create and populate item information during MARC loading process Spellcheck capability SERIALS - MAGAZINES Required Required Required Required Required Required Required Required Ability to send claimed missing issues to vendor Optional Generate automatic reports for missing issues Optional Ability to create routing information Optional RFP# 22-03 10 Page 55 of 1213 MODIFICATIONS Features easily customizable from staff side Required SYSTEM, SERVER, AND SOFTWARE FUNCTIONALITY Ability to add and integrate API's Required Ability to customize options for staff and public interfaces Required Ability to access the ILS from anywhere Automatically performs regular backups Required Required Developer is responsive to system issues Required Notification in advance of any updates Required Ability to integrate use of SIP2 connections Required Security applied to each user account Required Customer information remains securely in the United States Required Proper security is in force to prevent fraudulent activity Required MIGRATION, TRAINING, AND SUPPORT Complete migration of customer, bibliographic, and item data from Sierra ILS (Innovative Interfaces) Documentation is readily accessible and keyword searchable Data migration is secure ILS vendor provides regular update on open support tickets Issues are escalated if unresolved Phone support provided to assist with support and tickets Staff have the ability to change their passwords Required Required Required Required Required Required Required RFP# 22-03 11 Page 56 of 1213 G".T Y °k t s�ccs�o Staff have the ability to manage permissions COST PROPOSAL Cost quotes and payment terms must be included for all software and recommended equipment. Pricing must reflect a vendor -hosted solution for the system. • Please use the pricing sheet included in this section to indicate the costs for the various components. • Feel free to add items to the table if there are items that do not fit into the specific categories. • Prices for the initial purchase, implementation, and five years of maintenance must be included for each item. ILS Cost Proposal Required Modules Initial/Implementation Year Year Year Year Year 1 2 3 4 5 • Circulation • Acquisitions • Serials • OPAC/Discovery • Cataloging • Reports (including Admin/Statistics) Hosting (required) Training Data Migration ILS Cost Proposal Optional Modules Initial/Implementation Year Year Year Year Year 1 2 3 4 5 iOS & Android App RFP# 22-03 12 Page 57 of 1213 Marketing Module RM Module Interlibrary Loan Module Room Reservation Media - Photographs, viewable in OPAC Include any other optional items described in your Proposal Data Migration EVALUATION AND SELECTION PROCESS The Library will consider experience, qualifications, technical approach and cost in the evaluation and award points in each of the categories detailed below. A team of Library and IT department managers will score the proposals. Criteria for evaluating the proposals include: Proposal Demonstration Total Points %age of Total User Experience 30 40 70 35% Staff Functionality 30 40 70 35% Compatibility with Outside Services 5 20 25 12.5% Implementation/Migration Plan 5 5 2.5% Support and Training 10 10 5% References 10 10 5% Cost 10 5% Total 100 100 200 100 RFP# 22-03 13 Page 58 of 1213 G".T Y °k t s�ccs�o VENDOR MEETINGS AND DEMONSTRATIONS The top candidates will be invited to participate in product demonstrations. FINAL SELECTION Library and IT staff will select the top candidate after completion of the product demonstrations and will make a final recommendation to the Community Services Director. Upon the director's approval, the recommendation will then be taken to the El Segundo City Council for approval. The successful bidder will be approved by the City Council based upon the criteria set forth above and the City's sole discretion. The City Council is under no obligation to contract with any applicant. DELIVERABLES For consideration, all completed proposals must be received by 11:00 a.m. PST, March 23, 2022. The proposals must be submitted to the City Clerk as three (3) original hard copies and (1) copy on a flash drive in a sealed envelope. For responses to the above criteria, please observe the following guidelines: • Answers must be clear and concise • Indicate how your system's features will enhance the Library's current offerings • Describe features under development and the expected release date(s) Complete proposals must include: • An acknowledgement of compatibility with all items listed in the "ILS Connected Services" section • A complete Technical Response and Cost Proposal • Responses to items in the following areas: o OPAC o Circulation o Reports o Cataloging o Serial -Magazines o Modifications o System, Server, and Software Functionality o Migration, Training, and Support • Responses must include 3-5 references that demonstrate ILS performance and support. RFP# 22-03 14 Page 59 of 1213 G".T Y °k t s�ccs�o REFERENCES The Proposer must provide three to five (3 to 5) references that demonstrate ILS performance and support. This information must include the individual's name, company, organization, title, phone number, and email address. Include details and the dates and services provided. RFP# 22-03 15 Page 60 of 1213 G".T Y °k t s�ccs�o ATTTACHMENT 1 RFP# 22-03 16 Page 61 of 1213 Agreement No. [City Clerk assigns]_ PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF EL SEGUNDO AND This AGREEMENT is made and entered into this day of , 201_, by and between the CITY OF EL SEGUNDO, a municipal corporation and general law city ("CITY") and P2S [name] [type of organization] ("CONSULTANT"). The parties agree as follows: 1. CONSIDERATION. A. As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, below; B. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement; C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to exceed dollars ($ ) for CONSULTANT's services. CITY may modify this amount as set forth below. Unless otherwise specified by written amendment to this Agreement, CITY will pay this sum as specified in the attached Exhibit "A," which is incorporated by reference. 2. SCOPE OF SERVICES. A. CONSULTANT will perform services listed in the attached Exhibit which is incorporated by reference. B. CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculation, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by CITY, necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement. 3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT will use the appropriate generally accepted professional standards of practice existing at the time of performance utilized by persons engaged in providing similar services. CITY will continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of any deficiencies and CONSULTANT will have fifteen (15) days after such notification to City of El Segundo Professional Services (REV 2018.05) Page 1 of 11 RFP# XX-XX 16 Page 62 of 1213 Agreement No. [City Clerk assigns]_ cure any shortcomings to CITY's satisfaction. Costs associated with curing the deficiencies will be borne by CONSULTANT. 4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit "_") the tasks performed, the percentage of the task completed during the billing period, the cumulative percentage completed for each task, the total cost of that work during the preceding billing month and a cumulative cash flow curve showing projected and actual expenditures versus time to date. 5. NON -APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for current services are within the current budget and within an available, unexhausted and unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient funds for payment of CONSULTANT services beyond the current fiscal year, this Agreement will cover only those costs incurred up to the conclusion of the current fiscal year. 6. FAMILIARITY WITH WORK. A. By executing this Agreement, CONSULTANT agrees that it has: Carefully investigated and considered the scope of services to be performed; ii. Carefully considered how the services should be performed; and iii. Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. B. If services involve work upon any site, CONSULTANT agrees that CONSULTANT has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. Should CONSULTANT discover any latent or unknown conditions that may materially affect the performance of the services, CONSULTANT will immediately inform CITY of such fact and will not proceed except at CONSULTANT's own risk until written instructions are received from CITY. 7. TERM. The term of this Agreement will be from , to . Unless otherwise determined by written amendment between the parties, this Agreement will terminate in the following instances: A. Completion of the work specified in Exhibit "A", City of El Segundo Professional Services (REV 2018.05) Page 2 of 11 RFP# XX-XX 17 Page 63 of 1213 Agreement No. [City Clerk assigns]_ B. Termination as stated in Section 15. 8. TIME FOR PERFORMANCE. A. CONSULTANT will not perform any work under this Agreement until: CONSULTANT furnishes proof of insurance as required under Section 22 of this Agreement; and ii. CITY gives CONSULTANT a written notice to proceed. B. Should CONSULTANT begin work on any phase in advance of receiving written authorization to proceed, any such professional services are at CONSULTANT's own risk. 9. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond CONSULTANT's control, CITY may grant a time extension for the completion of the contracted services. If delay occurs, CONSULTANT must notify the Manager within forty-eight (48) hours, in writing, of the cause and the extent of the delay and how such delay interferes with the Agreement's schedule. The Manager will extend the completion time, when appropriate, for the completion of the contracted services. 10. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order in which the Exhibits appear below: A. Exhibit: _: Scope of Work. B. Exhibit: _: Budget C. Exhibit: _ Proposal for Services 11. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties. 12.TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number. 13. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and maintain during the term of this Agreement, all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. City of El Segundo Professional Services (REV 2018.05) Page 3 of 11 RFP# XX-XX 18 Page 64 of 1213 Agreement No. [City Clerk assigns]_ 14. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights CITY may have under this Agreement or of any cause of action arising from CONSULTANT's performance. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character. 15. TERMINATION. A. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. B. CONSULTANT may terminate this Agreement at any time with CITY's mutual consent. Notice will be in writing at least thirty (30) days before the effective termination date. C. Upon receiving a termination notice, CONSULTANT will immediately cease performance under this Agreement unless otherwise provided in the termination notice. Except as otherwise provided in the termination notice, any additional work performed by CONSULTANT after receiving a termination notice will be performed at CONSULTANT's own cost; CITY will not be obligated to compensate CONSULTANT for such work. D. Should termination occur, all finished or unfinished documents, data, studies, surveys, drawings, maps, reports and other materials prepared by CONSULTANT will, at CITY's option, become CITY's property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination, not to exceed the total costs under Section 1(C). E. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. F. By executing this document, CONSULTANT waives any and all claims for damages that might otherwise arise from CITY's termination under this Section. 16.OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models, photographs and reports prepared by CONSULTANT under this Agreement are CITY's property. CONSULTANT may retain copies of said documents and materials as desired but will deliver all original materials to CITY upon CITY's written notice. CITY agrees that use of CONSULTANT's completed work product, for purposes other than identified in this Agreement, or use of incomplete work product, is at CITY's own risk. City of El Segundo Professional Services (REV 2018.05) Page 4 of 11 RFP# XX-XX 19 Page 65 of 1213 Agreement No. [City Clerk assigns]_ 17. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service under this Agreement, no copies, sketches, or graphs of materials, including graphic art work, prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or public CITY without CITY's prior written approval. All press releases, including graphic display information to be published in newspapers or magazines, will be approved and distributed solely by CITY, unless otherwise provided by written agreement between the parties. 18.INDEMNIFICATION. A. CONSULTANT agrees to the following: L Indemnification for Professional Services. CONSULTANT will save harmless and indemnify and at CITY's request reimburse defense costs for CITY and all its officers, volunteers, employees and representatives from and against any and all suits, actions, or claims, of any character whatever, brought for, or on account of, any injuries or damages sustained by any person or property resulting or arising from any negligent or wrongful act, error or omission by CONSULTANT or any of CONSULTANT's officers, agents, employees, or representatives, in the performance of this Agreement, except for such loss or damage arising from CITY's sole negligence or willful misconduct. ii. Indemnification for other Damages. CONSULTANT indemnifies and holds CITY harmless from and against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising out of this Agreement, or its performance, except for such loss or damage arising from CITY's sole negligence or willful misconduct. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of this Agreement, or its performance, CONSULTANT will defend CITY (at CITY's request and with counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or otherwise. B. For purposes of this section "CITY" includes CITY's officers, officials, employees, agents, representatives, and certified volunteers. C. It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement. City of El Segundo Professional Services (REV 2018.05) Page 5 of 11 RFP# XX-XX 20 Page 66 of 1213 Agreement No. [City Clerk assigns]_ D. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 22, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. 19.ASSIGNABILITY. This Agreement is for CONSULTANT's professional services. CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's written approval are prohibited and will be null and void. 20.INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which it is performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only. 21.AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with respect to all services and matters covered under this Agreement. CITY will have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcript therefrom, and to inspect all program data, documents, proceedings and activities. CONSULTANT will retain such financial and program service records for at least three (3) years after termination or final payment under this Agreement. P 0A106411:7_10[s]:4 A. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below: Type of Insurance Commercial general liability Professional Liability Business automobile liability City of El Segundo Professional Services (REV 2018.05) Page 6 of 11 Limits $2,000,000 $1,000,000 $1,000,000 RFP# XX-XX 21 Page 67 of 1213 Agreement No. [City Clerk assigns]_ Workers compensation Statutory requirement B. Commercial general liability insurance will meet or exceed the requirements of the most recent ISO-CGL Form. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name CITY, its officials, and employees as "additional insureds" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other insurance that may be carried by CITY will be excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such insurance will be on an "occurrence," not a "claims made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to CITY. C. Professional liability coverage will be on an "occurrence basis" if such coverage is available, or on a "claims made" basis if not available. When coverage is provided on a "claims made basis," CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect. D. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto). E. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement and such other evidence of insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of "A:VII." F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this Agreement, CITY may obtain such coverage at CONSULTANT's expense and deduct the cost of such insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to Section 155. 23. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written approval to use any consultants while performing any portion of this Agreement. Such approval must approve of the proposed consultant and the terms of compensation. City of El Segundo Professional Services (REV 2018.05) Page 7 of 11 RFP# XX-XX 22 Page 68 of 1213 Agreement No. [City Clerk assigns]_ 24.INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the status on the project, which will include a schedule update and a short narrative description of progress during the past month for each major task, a description of the work remaining and a description of the work to be done before the next schedule update. 25. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows: If to CONSULTANT: If to CITY: P2S Engineering Inc. [address] Attention: Phone: Email: City of El Segundo 350 Main Street El Segundo, CA Attention: Phone: Email: Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. 26. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and regulations including, without limitation, CITY's conflict of interest regulations. 27. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT's bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT's bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability. 28.THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT's or CITY's obligations under this Agreement. City of El Segundo Professional Services (REV 2018.05) Page 8 of 11 RFP# XX-XX 23 Page 69 of 1213 Agreement No. [City Clerk assigns]_ 29.INTERPRETATION. This Agreement was drafted in and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. 30. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state, and local laws applicable to this Agreement. 31. ENTIRE AGREEMENT. This Agreement, and its Exhibit(s), sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. This Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent successors and assigns. 32. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party. 33. SEVERABILITY. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect. 34.AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment. 35.ACCEPTANCE OF ELECTRONIC SIGNATURES. The Parties agree that this Agreement, agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by electronic (.pdf) or facsimile transmission. Such electronic or facsimile signature will be treated in all respects as having the same effect as an original signature. 36. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement. 37.TIME IS OF ESSENCE. Time is of the essence for each and every provision of this Agreement. 38. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood, explosion, acts of terrorism, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties' reasonable City of El Segundo Professional Services (REV 2018.05) Page 9 of 11 RFP# XX-XX 24 Page 70 of 1213 Agreement No. [City Clerk assigns]_ control, then the Agreement will immediately terminate without obligation of either party to the other. 39. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public CITY. [Signatures on next page] City of El Segundo Professional Services (REV 2018.05) Page 10 of 11 RFP# XX-XX 25 Page 71 of 1213 Agreement No. [City Clerk assigns]_ IN WITNESS WHEREOF the parties hereto have executed this Agreement the day and year first hereinabove written. CITY OF EL SEGUNDO Greg Carpenter, City Manager /_raIX39 Tracy Weaver, City Clerk APPROVED AS TO FORM: Mark D. Hensley, City Attorney City of El Segundo Professional Services (REV 2018.05) Page 11 of 11 [consultant company name] [signature] [type name] [type title] RFP# XX-XX 26 Page 72 of 1213 EW M rf= L > 2 OU L+— +, El Segundo Public Library � Request for Proposal #22-03 ■ +�*�� Integrated Library System �=0' March 23, 2022 i 911 •.7Suitq"", 411 Emeryville, CA •4.1: 510 6556200 Intentionally Blank PROPOSAL FORM Please include the below information when submitting your proposal, • NAME OF COMPANY: Innovative Interfaces Incorporated FEDERAL EMPLOYEE ID NUMBER (FEIN): 94-2553274 COMPANY WEBSITE ADDRESS: www.iii.com ■ MAILING ADDRESS: 1900 Powell Street, Suite 400 CITY / STATE: Emeryville, CA ZIP: 94608 • EMAIL ADDRESS: tom.mcnamara iii.com PHONE: 510-289-0134 FAX: 510-450-6350 SIGNED: 'e �N PRINTED SIGNATURE: Thomas Lyle Jacobson ■ TITLE: VP, Executive Library Advocate & Strategist DATE: March 3, 2022 Proposal Form Final Audit Report Created: 2022-03-04 By: Shawna Deane (shawna.deane@iii.com) Status: Signed Transaction ID: CBJCHBCAABAAfeOMgoStHe-2BmdupnLft1hUlYpUwRi1 "Proposal Form" History Document created by Shawna Deane (shawna.deane@iii.com) 2022-03-04 - 10:48:12 PM GMT- IP address: 76.28.181.79 2022-03-04 C-7-► Document emailed to Thomas L. Jacobson (tom.jacobson@iii.com) for signature 2022-03-04 - 10:48:25 PM GMT Email viewed by Thomas L. Jacobson (tom.jacobson@iii.com) 2022-03-04 - 10:51:43 PM GMT- IP address: 71.127.43.181 &0 Document e-signed by Thomas L. Jacobson (tom.jacobson@iii.com) Signature Date: 2022-03-04 - 10:52:10 PM GMT - Time Source: server- IP address: 71.127.43.181 Agreement completed. 2022-03-04 - 10:52:10 PM GMT 0 Adobe Sign Utinnovative World Headquaiters • 1900 Powell St, Suite 400 • Emeiyville CA 94608 • + 1 510 655 6200 Part of Clarivate March 23, 2022 Mark Herbert Library Manager City of El Segundo Office of the City Clerk 350 Main Street, Room 5 El Segundo, CA 90245 Dear Mark, Innovative Interfaces is pleased to respond to the City of El Segundo's RFP # 22-03 for an Integrated Library System for the El Segundo Public Library (ESPL). Our proposal represents an opportunity for ESPL to set a new standard of service for your staff and patrons. Our experience shows that libraries best succeed when they choose an ILS partner that supports the library's mission, vision, and strategic plan. Our ongoing focus with the Polaris integrated library system is not simply to provide library automation, but rather to provide exceptional user experiences for your patrons, staff, and the broader communities you serve. Additionally, the attached proposal includes several optional modules that are part of Innovative's exciting new Vega Library Experience (LX) platform, Innovative's Mobile Patron App, as well as the Link+ ILL Network. We have read and understand your Request for Proposal and have prepared our response with a tailored solution that we believe will not only meet but exceed the stated requirements and desired outcome. It is our desire to provide El Segundo Public Library with a strong technology foundation that leads to a long- term and successful partnership aimed at fulfilling your vision: "We Engage... We Inspire... We Play...". Should you have any questions as you review the attached proposal, please feel free to contact Tom McNamara at 510-289-0134 or tom.mcnarnara@iii.corn. Best regards, Tom Jacobson VP, Executive Library Advocate & Strategist www.nl.com ELSEG RFP Cover Letter Final Audit Report 2022-03-18 Created: 2022-03-18 By: Shawna Deane (shawna.deane@iii.com) Status: Signed Transaction ID: CBJCHBCAABAAGflLjTh-VbvOXpxMxpixxOZvuKU9Gggn "ELSEG RFP Cover Letter" History Document created by Shawna Deane (shawna.deane@iii.com) 2022-03-18 - 4:21:35 PM GMT- IP address: 76.28.181.79 �'. Document emailed to Thomas L. Jacobson (tom.jacobson@iii.com) for signature 2022-03-18 - 4:21:58 PM GMT Email viewed by Thomas L. Jacobson (tom.jacobson@iii.com) 2022-03-18 - 4:25:03 PM GMT- IP address: 71.127.43.181 6© Document e-signed by Thomas L. Jacobson (tom.jacobson@iii.com) Signature Date: 2022-03-18 - 4:25:28 PM GMT - Time Source: server- IP address: 71.127.43.181 Q Agreement completed. 2022-03-18 - 4:25:28 PM GMT 0 Adobe Sign 111 innovative Part of Clarivate World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 As you work to engage and inspire your community, we'd like to bring you the tools to help you do so. Building on our long-standing relationship with El Segundo Public Library, our proposal provides the most comprehensive and innovative library solution available: the Polaris integrated library system with the Leap web interface. Polaris Leap has been designed to fulfill the needs of public libraries, with input from public libraries, and has proven to be successful for our customers. With Polaris Leap, your library staff will benefit from reimagined, web -based workflows, giving them the mobility and flexibility to provide service both inside and outside library walls. Polaris Leap Success Bundle: Robust, reliable, and scalable, Polaris Leap gives busy library staff powerful tools to minimize tedious tasks and boost productivity, while supporting new strategies for patron engagement. Polaris Leap has been designed to meet the needs of the most complex and demanding public libraries, delivering an extensive feature set covering the full spectrum of public library activities. Built on a Microsoft SQL server database platform with documented APIs, Polaris Leap is open to connections with your patrons and their social media, with third -party vendors, and with resources beyond your walls. Innovative Cloud Hosting: Innovative's hosted, subscription solution is provided on the Cloud. With data centers located in multiple geographic locations, Innovative can implement each customer's cloud hosted system at the data center within the customer's country or region in compliance with the local data privacy laws. All management services are provided directly by Innovative Cloud Services staff. Our cloud -hosting services include all system management activities, backup, disaster recovery and the implementation of new releases on a schedule determined by the library. Vega Library Experience (L)Q Platform Vega LX is an ultramodern platform for public libraries that has been designed to increase engagement and amplify library collections of all types, helping strengthen and advance your crucial position in your community. Vega is unique in the library industry because it is the first platform to be natively BIBFRAME. BIBFRAME formatting allows your rich metadata to live in dynamic, interconnected, smart models that can learn and grow over time and provide your patrons and your community with customized experiences and insights. Each of the "modules" of Vega can be implanted one at a time or as a group. Simply select the feature set which will enhance your current patron engagement. Innovative Mobile App: Innovative Mobile is an app expertly designed to meet today's challenges for libraries and consortia. With a focus on contactless interactions and self-service, Innovative Mobile encourages patrons to connect with the library anywhere and at any time. Unlike other mobile applications, Innovative Mobile puts the power of Polaris into your patrons' hands offering discovery, patron account access, patron self -check via barcode or RFID, as well as "Click and Collect" for curbside pickup. Polaris Leap provides the best solution for El Segundo Public Library with little or no disruption to your staff and patrons. As we look to the future, Innovative will continue to provide solutions that re -imagine the library experience for your staff and patrons using modern tools and technology that they already use every day. We welcome the opportunity to continue our relationship with ESPL and remain your technology partner. We look forward to participating in the remainder of your procurement process. www.iii.com www.iii.com Ut innovative Part of Clarivate El Segundo Public Library. RFP —'22-03 Integrated Libraiy Svstem • March 23, 2022 Tab 1r THE SOLUTION FOR EL SEGUNDO PUBLIC LIBRARY.. POLARISLEAP................................................................................................................................................................2 INNOVATIVEMOBILE..............................................................................................................................................15 VEGALIBRARY EXPERIENCE(LX).........................................................................................................................17 LINK+ ILL NETWORK...............................................................................................................................................27 TabZ ILS CONNECTED SERVICES............................................................................................................................................29 Tab3. TECHNICAL REPONSE......................................................................................................................................................35 OPAC.............................................................................................................................................................................. 35 CIRCULATION.............................................................................................................................................................52 REPORTS....................................................................................................................................................................... 65 CATALOGING... .................................. . ............... I .......... d ..... ........................ _-- ...... ..................................... 67 SERIALS— MAGAZINES.......................................................... :...:... ........... ...................... :..................................... ..71 MODIFICATIONS.......................................................................................................................................................72 SYSTEM, SERVER, AND SOFTWARE FUNCTIONALITY................................................................................73 MIGRATION, TRAINING, AND SUPPORT.........................................................................................................77 Tab4: PROJECT PLAN...................................................................................................................................................................81 Tab5: REFERENCES........................................................................................................................................................................91 Tab6: COST PROPOSAL...............................................................................................................................................................93 Tab7: CONTRACT CONSIDERATIONS....................................................................................................................................95 CONTRACT CONSIDERATIONS LETTER.................................................................................................INSERT CERTIFICATES OF LIABILITY INSURANCE..............................................................................................INSERT World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com 00 innovative El Segundo Public Libraryi11. RFP #22-03 Integrated Library System - March 23, 2022 Part of Clarivate World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com UR innovative Part of Clarivate El Segundo Public Library RFP 22-03 Inteqrated Library System • March 23, 2022 We are proposing the award -winning Polaris Leap web -based ILS for the El Segundo Public Library. We have also provided optional pricing for: Innovative Mobile patron app, Vega Discover, Vega Promote, Vega Program, and Link+ ILL network. All these products work together to provide a fluid and flexible system, designed using the latest technologies that offers patrons and staff greater freedom and a better user experience. Polaris Leap is the most popular public library system in North America. Polaris Leap provides an intuitive and fully web -based interface, allowing staff to get out from behind the desk and still have access to vital data and functionality with flexible, intuitive workflows. Our mission at Innovative is to accelerate libraries' impact on the world by sparking connections between libraries and their communities. Our goal is to help our customers delight their patrons in big and small ways. We believe that the solution we are proposing is the only solution available today that can fulfil you vision: "We Engage ... We Inspire... We Play...". See the following pages for more detail. World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com Ill innovative Part of Clarivate El Segundo Public Library _ RFP 222-03 Intearated Library System • March 23, 2022 Polaris Leap has been designed to meet the needs of the most complex and demanding public libraries and consortia, delivering an extensive feature set covering the full spectrum of public library activities. In a time where mobile applications increasingly allow people to access information and consume services wherever they may be, Polaris Leap allows staff to get out from behind the desk and still have access to vital data and functionality with flexible, intuitive workflows. Completely web based, Polaris Leap provides powerful staff tools and flexible parameters that let you control policies and parameters at the system, branch, and collection level, while metadata management functions can be configured for centralized or decentralized operations. Built on a Microsoft SQL server database platform with documented APIs, Polaris Leap is open to connections: with your patrons and their social media, with third -party vendors, and with resources beyond your walls. Polaris Leap provides the breadth of functionality that the library require for staff functions and provides full integration with the Vega Library Experience (LX) platform to support your discovery and patron engagement requirements. Circulation Polaris Leap manages all your circulation processes, including patron account creation, holds, check ins, checkouts, and fines/fees. Circulation screens provide a clean, intuitive interface with additional information available with just "one click," allowing staff to easily link to fines and fees, holds, notes and notification history, and much more. Because Polaris is truly integrated, metadata can be accessed by circulation staff directly from circulation displays to update item records, perform inventory management or weeding activities. AMY FARRAH FOWLER e sneosru.aw Aaioxs- caeva •wa.r .sec. .,c.,.., . mil ,..... ..e�,n �.. w.a-•-c .c ,.» Checkout checkin and account management functions can all be accessed from the same display ® L NEW vAmox r. SYLVIA FREMONT a tawsrru*ax Ac*axs- ren. z Y. t. n.wr«rye .�wti World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com 111 innovative Part of Clarivate Cataloging El Segundo Public Library UP 22-03Integrated Library System . March 23,2022 Polaris Leap cataloging records represent the bibliographic titles and physical items in the library and provide the core data upon which all other functions in Polaris Leap depend, Bibliographic and item records define what is displayed in the public access catalog and are used in acquisitions and serials processing. Item records also track circulation transactions such as check -in, check-out, and hold requests. Authority records provide standardized access points to indexes and headings in the public catalog. Polaris Leap supports MARC21 for bibliographic authority records, ensuring that you can exchange data with external systems — for example, book vendors, e-resource providers, bibliographic utilities. Because Polaris Leap supports UNICODE, you can catalog in any language. Bibliographic Record O Item Reeord Bulk Change Collection Inventory Polaris Leap supports original cataloging, Z39.50 import and bulk changing of records. Inventory control monitors and controls the inventory of all items in Polaris. Each item is assigned a unique barcode that provides for tracking and control. The system provides for easy tracking of barcode numbers, reports of inventoried and uninventoried items, comparisons of circulation records, and entry of inventory date into each item record. This functionality is included as part of the circulation system at no additional cost. Statistical capabilities are also included that assist library staff in weeding collections. 3 World Headquarters • 1900 Powell St„ Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com 000 Ill innovative Part of Clarivate ® Y NFW Check In El Segundo Public Library UP ::�22-03 Intearated Libiary System a March 23. 2022 l]AIlc4?ill SIATVS TITLL Cc9E•L Nr 1iiES�1i_19' In O.M f•'wat .nt�:rnry tnta�a °a tat Item Record @ Avr*ts. IIKKS- CREFRFSH Ploellnq Itle omgn a D) 4 -.S 1�b� I tir I- � nay Lr[f.e>,yft �Y• S .a s� NyM cy.a.� .t„ �•^; Yam_• jJ(40 lII.L..rc11 Aa= V-cn Rat Rncf Pud.c '.:.. a -.. ....tee . 01W bly 7 tE 2b iPY Ld=a•a,a _,-_a.cr =_-- :,-r.. O9r.a>n^. .=ce s:o^, l�s -. Oa_r]=.., v.. d PAINT 1 I Ct FAI9 LIST Acquisitions With Polaris Acquisitions, the library can automate and streamline common acquisitions processes: • Manage the acquisitions budget • Manage supplier records ■ Manage purchase orders ■ Receive shipments • Claim items • Manage invoices 4 World Headquarters • 1900 Powell St„ Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com ..Q l!1 innovative El Segundo Public Library%�. RFP =22-03 Integrated Library System • March 23, 2022 Part of Clarivate . a ® S NEW PATRON s PRINT Fund e E3 ACrwat9- C T (Jame Adult Books Allernat—name ABOOK suwy Open ll5-230Qt Type Regular Omar Red Rack Public Library (RRPL)-rMytals Oac�ap Balance S10.095.95 Rscal year Fo. 2021 Pntlnl+mr0 Adult Summary L ❑elads n Hislcr_ k. Balances :>, Dcnei Name Alternative Name External Name :,dull E.ks :.EOOF' Type Owner Funding Source Regular v Red P.ocl, Public Libral'y,P.RPL- � 0 Trans Fen 12 Display Note 5 World Headquarters • 1900 Powell St, Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com r 111 innovative El Segundo Public Library RFP =22-03 Integrated Libiary System • March 23, 2022 �+ Part of Clarivate Polaris saves time and effort with 9XX ordering. You can access vendors' web -based selection tools and databases directly from the main Polaris menu. Using your library's profile on the vendor's site, you can select titles and specify material type, fund, destination library, collection information, and non-public notes. Then, the brief bibliographic records are imported into Polaris. As a result, the purchase orders already include bibliographic, fund, and order distribution information. This reduces your staff's processing time for both ordering and cataloging. Polaris lets you import MARC records from many providers including the following Innovative EDI partners: ■ Baker & Taylor's Title Source 3 • Brodart's Bibz2.com • Ingram's iPage • Midwest Tape The vendors above support the Polaris designated 970 order distribution tag with the following subfields: a 970$1 [location] 970$c [collection] ■ 970$f [fund] • 970$q [quantity] • 970$p [price] (If no 970$p, Polaris uses 020$c) ■ 970$n [non-public notes] Multiple 970 tags are supported in the MARC bib record. Finally, Polaris supports the ability to overlay duplicate identical bibliographic records while retaining (970) order data, so that multiple selectors can work simultaneously in either a centralized or de -centralized acquisitions workflow. Polaris also supports the X12 version 4010 standard to transmit purchase orders electronically, load electronic confirmations (or receive confirmations via email) and generate invoices in Polaris using the following vendors: • Audio Book Services • Baker & Taylor Brodart • Children's Plus, Inc. • Findaway World • Gale-Cengage Learning a Ingram • Library Bound • Micro Marketing LLC • Midwest Library Service 6 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • wwwAxom Ill innovative Part of Clarivate Midwest Tape, Inc. • CVS Midwest Tape • Penworthy • Quality Books, Inc. • Rainbow Books • Recorded Books • Scholastic Library Publishing • United Library Services • Whitehots, Inc. Serials El Segundo Public Library RFP #22-03 Integrated Library System • March 23, 2022 Our web -based ILS, Polaris Leap, provides the tools you need to manage your serials subscriptions easily and efficiently. You can create serial holdings records and publication patterns for automatic prediction and claiming. You can check in issues or parts and create item records automatically as well as predict the next group of issues or parts. Q ® 1 NEW PATRON 3 PRINT Serials Check In ACTIONS• CREFREBM :I RESULTS i.TNI%N"'fISH "R�101 �P :glwY C&-,tr4l} R601-0 Re Rock PUblm ub.rf W, PULIL Ncln lRRPLI F�Rrtl vNn n. Tr-n"1 m 1TA ,T.:L_'i<�_1� nL CN&C, PV De UOT�4 r• _cl n_I�ri Por: 151PER) .ta:.:Ua1 -.Fr N3ga:in• elES.faAT4N CATEGORY EXPECTED STATUS STATUS DATE a PATTERN RDU7E S7ATU9 �:1 =1'Ir E:.uY. 757?• fusi:_nt1 .:. ]•Jfif. Fl-��ra'="xm ]':�. J:IJf C;i-� '"kI e•„ (•t•I�r ". F1=i; �[ 1 �2fizf[f rr �7rq �:im ,2�'2�et ll �'' I Ycl x.. .+ •tak'F:'Y� Fz.ir �� 1 J•Jf:'Jf'f. R^—rd 7 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com 000 111 innovative Part of Clarivate x NEW PA Serials Che �1�t lse�'�ar�s Cpr3Sl,jmer repU. -� Iwlumlgawcs'p. svdlerc*rNn+ "ri•s _ DESIGNATION S?+: A I nfhWla rKr fe M an nt a �I 7c:+• ....ap, r e 'Ml 65 VC G .iHC�7i?3•� nlu+ne: Pf]R %1M rr.tin 7fbk701 •AN 66'+t 6 iAkt�i: �p+1 El Segundo Public Library RFP #22-03 Integrated Library System • March 23, 2022 PUBLiCAT+ON DATE EXPECTED ARRIVAL DATE 5' 1 --2r21 4 260321 60 P2C21 5'27.2021 7-1r7(;21 GOr,' 091 6' 1.20.21 727r2021 5-1.2021 E272C21 ® CANCEL Claim notices are sent for issues or parts of serials that are not received as expected. Claims can be sent automatically from Polaris Leap based on claiming intervals defined in the supplier record. The claims view of the issue record displays claim information. 8 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com •0• al Illinnovative El Segundo Public Library RFP 7-22-03 Integrated Library System March 23, 2022 Part of Clarivate Retention schedule is defined in the Serial Holdings Record. BUZZMe Serial Holdings Record Consumer repo: Stalks Currently Rec 0 Sena!hob Ig5 cord ID 38a Copym A 4 e OrA" M AUMJM NOOK B'lllUh M) Collection Penodlcals(PER) M,Ienal y,pe Nbgavne ACTIONS- LINKS- L'REFRESH B& emlro! nlmleer 807765 Om-40 �+R ISSYSBI10010-71TC I [:'Or!ans-1Jo1es rO,dels C.C+m Status DesOn.fi n Copy rro Db control number U,, n : Race 0 `e ' s' LMRl �A TIC '� < 80P65 FIND Order Type Collechon Nlalanal type Suoscrsabn Per.W:ca:s �PEF. v h9aga�ne H&Mg,r Display Call NumCer Sllnne PW. Classrfi a on CI Tnle v PTA COI1cUMEP O DIaPIaYIn PAC C—Pletenesa Code Retenhan Dealgnalar Rearm shelf 1—clele Laly-t •� I$<.�E$ v •Ix1n[ Pl kjlian Patlams I lol r0J olhel general re,0- policy Perm ar—U lela:neI �i CATEGORY FREQUENCY Retameda'eWJl re 1l 1Y, sp0 " CALENDAR CHANGE SrATUS Baslc B:C.1 1rlorMy 1tHedl[: unG rf�'HrgY.6"niPinaf O 11F Q1112 open ... Ralained until replacJed by mi:ro'orm _ suFyen,era,I annual amp:e issue :ela:netl UnV; r. ovn or, System Administration (Configuration) Polaris Administration settings determine how data is categorized, used, and stored, and what functions are available to permissioned staff and in the PAC. Note that each district will be able to setup functions and permissions separately. Polaris parameter and profile settings, as well as policy and database tables, control how Polaris functions. Most settings are established during implementation and your Polaris Administrator can modify most of them as needed through Polaris Administration workforms and the Administration Explorer. Reports/Dashboard Polaris Leap provides a variety of powerful reporting tools to meet the data -gathering needs of libraries of any size and type. Additionally, the functionality within those reporting provides various reporting options to meet the needs of different users with different requirements and different skill levels. In addition to the great reporting tools within Polaris, the open solution also provides the library with the freedom to manage the dashboard reporting to deliver exactly what is required. 9 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iiLcom 000 111 innovative Part of Clarivate El Segundo Public Library RFP 2=22-03 Integrated Library System • March 23, 2022 Library Needs Reporting Tool Standard reporting Polaris Report Manager Basic & advanced data retrieval Polaris Find Tool Basic custom reports without SQL SimplyReports Complex data mining Polaris Reporting Services Business Intelligence & Dashboards Third -party business intelligence tool (e.g., Tableau) Polaris Report Manager The Polaris Report Manager provides reports designed for use by all library staff. They can be displayed onscreen, or exported to PDF, Excel, and other file formats. More than a hundred predefined reports are included with Polaris. These standard reports run against the live Polaris database, so all data access is real-time. These reports can be customized through the use of tools inherent with reporting in Microsoft SQL Reporting Services. Familiarity with SQL and the Polaris database schema is necessary in order to make changes to the report content. Polaris uses Microsoft's SQL Reporting Services (described later) to organize and return information in formal, formatted reports. The more than 270 predefined standard reports, organized by subsystem, are available from a browser. Polaris Find Tool The Polaris Find Tool is intended for use by all Polaris library staff members through a web interface. Anyone who has been trained in the functionality of Polaris Leap is able to use the Find Tool effectively. The Find Tool accesses the live Polaris database, so all data access is in real-time. The Polaris Find Tool can be used to search for records with a variety of methods and filters. The Find Tool can also be used for quick snapshots of the library's data. For example, if the library simply needs a count of items last circulated in 2020, the user can run this search and set the Find Tool to show only the record count in the search results. 10 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com ■00 Ut innovative Part of Ciarivate Find Tool - Item Record Item Record k Basic Search o All keyword fields o Keyword (All) � El Segundo Public Library RFP #22-03 Integrated Library System • March 23, 2022 % T ' 0 _ Tdle Assg Colle. Mater Shell Call V Slat- Barcode Last Achvil R Con Ready Rllered l0 352 01418,220 resultls) O Count Only ADD TO RECORD SET- ® CANCEL Polaris Find Tool with SQL This capability is intended for use by technically -oriented Polaris line staff, system administrators, directors, and branch managers who have some training in SQL and a basic understanding of the Polaris database. All output is in the form of the tabular result -set workform that is inherent in Polaris. Access to this tool is through the standard Find Tool interface that is inherent in the Polaris staff client. Use of this functionality requires training in basic SQL, and a basic understanding of the common tables and columns in the Polaris database. m World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com e Utinnovative El Segundo Public Library RFP #22-03 Integrated Library System • March 23, 2022 Part of Clarivate If a quick look at specific data is needed, the user can enter a Structured Query Language (SQL) query directly in the Polaris Find Tool. Find Tool - Item Record Item Record o SQL Search � (unsaved) . ELECT nemftrctlrtllD RS rtecordlD FROM Circr7_11r�a '.94SERE.;sayrTMCa�ectJw 11I kl 1. Title Assig _ Cole - Mater. Shelf,. _ Call_ _ V Status Barcode ? ast Activit . R Con n Sex errors of the bo Monts Book CASE In _239S004093779 1012J1995 F, ?05 The business pranni Monts Book LOCK S . Cut _2398004697454 3r-1120'01 Fi .. 2-7 Voices offreedom Monts Book Mc In 32398004766315 7i3012001 Fi 253 Step into writing a Monte Book IAC-. In 32398004800769 2,1141=13 Fi 254. Getting gooa health. Monts Book MC 3 In _239P004800926 7,29L'000 F, 254 Easy true stories a Monts Book MC 4 In 3239£i1043013959 12i23!1998 F1 254 Words more words Monte Book MC 4 In 323560048009P1 i&72002 Fi 254 ❑ The new Oxford picl Monts Book MC 4 In 3239P-00480T023 12i30i1998 F, 254 The new Oxford p¢t Monts . Book MG 4 In 32398004801031 12;17C001 Fi.. 254 May I help you' k Monte Boo4 MC 4 In 3239P00480T 733 6,312001 Fi 254 Ready '� 0 000- resuli; s I ❑Co Only ADD TO RECORD SET- ® CANCEL Text can be saved as a rough SQL template. The template can be used as a basis for searching and the search edited without saving the changes to the template. The results of these informal "reports" are displayed in the Find Tool results list, which can be printed. The results can also be saved to a record set. These reports are unformatted but are very convenient if a quick look at specific aspects of the library's database is needed. SimplyReports Polaris SimplyReports opens up the power of the Polaris database management system to all users, regardless of technical skill. Users without knowledge of SQL or Microsoft SQL Reporting Services can create custom reports with a simple web -based interface. The application can be accessed through any modern web browser. SimplyReports presents the tables and columns that can be accessed, along with appropriate scoping and filtering criteria that can be applied against those data elements. Various combinations can produce close to 60,000 different custom reports. Once a report is configured, the parameters can be saved for future use. Reports can be executed on demand or scheduled for execution on a daily, weekly, monthly, or annual basis. Groups of reports can also be defined and executed together. Report output files can be generated in a variety of file formats. 12 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com Kitinnovative El Segundo Public Library RFP #22-03 Integrated Library System March 23, 2022 Part of Clarivate p.von. a.t,er A[eeunl it— i1....TM'rRWAenlIn T6.ria3 Twnd.�inroica TIIed.re THr X.p .l AA.M Kota' Gabon lis<repo.L Ibbm cause reyerR Val+m si�oi.ape.ls paypn R..mry repoAa I wtrron a..s .:..�:n �ir"' 11d8es 1rpebue Nofce v oa KCIdL}Q!S„ - aarva ecel eredb ..tww addr check date ';%*w ad enrol adue- X S•. man: oode on bath dale � on *cc*o Indude header ws ❑ tea[ file oehmirerpe tyCc_ S Oude= v o euel file l Y rwoa a.aera�r�rtd. prt.ondrta l�h.n - — , vi.e.. rel,u..dale. l4Krs L nNre.. U-11 and Kole rra.n - _ n.ba.. a.•. 6.11...d h.1d. as rra vavaa la nK.R sears . Cap,riglrt C W21 lrvi,V , T—rfd[es. lam. ' 0 polaris Si FfRepa v. &7 BIN 712J Polaris Reporting Services For advanced reporting needs, reports can be customized through the use of tools inherent with reporting in Microsoft SQL Reporting Services. Familiarity with SQL and the Polaris database schema is necessary in order to develop customized reports. Through this mechanism, the library has the ability to access data not accessible using the standard reports. Custom reports developed in Microsoft SQL Reporting Services are added to your library of available reports for future use. luule Demo SQL Server Reporting Services -- Polaris X Delete I IO Move i Report Rulder I Old Fattier Settings 'z Tiie view J lyp. Name j — — Descriptor Lai Ru�, IAodified Date Modified By ] �fi Acquisitions V 5�Z2014 1:07 PM GISIConner r.1 Cataloging &7/2D141:07 PM GI51Cariner _i CA Circulation 8122120182:52 PM i0nhds.00nner Custom iOJ212D1011:59AL4 Urklemis.todd J l7 Notices 104i120143:D1 PM GISICanrer J LA PAC 51220141,08 FM GIS1Conner i@ Public Services 5WD141:Oa PM GISYCanner i rid Serials 5122D141:08 PM GIS4Conner i7 System 5122D14 1:08 PM GISICooner 13 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 a +1 510 655 6200 • www.iii.com 000 111 innovative Part of Clarivate Dashboards using Tableau El Segundo Public Library RFP %'22-03 Integrated Library Sys -ten, • March 23, 2022 NMW As an open system, Polaris Leap lets you use third -party analytics tools like Tableau to generate custom dashboards and reports. Tools like Tableau let you design your required dashboards any way you would like, and provides clean, graphical presentation of your data to your different stakeholders — managers, administrators, executives or even the public. The following is an example of the type of dashboard you can create using a third -party tool like Tableau to show how the library is used by different demographic groups of patrons. Red Rack �L1C LI6RP.TtY Sample Patron Data Dashboard Patron Count by Branch and Patron Type Patron Code Banned ILL Young Branch Name Adult Patron Agency Juvenile Non -Re Outreach Self -Re, Senior Staff Student Adult Bedford Falls Public Library PG05 !=1J _30 - E_e Potter 011l Public Library 5,191 137 i 14 _ _,006 _4E Rea Rock Public Library _4s 3 �. '_65 = E3 _T is 8 Tyler PubhcLibrary 2,376 44 6 - 79O P 78 Lifetime Circ Count by Patron Type Hall of Fame Patrons Patron Full Name Branch Na YTD You Saved Amount COOPER„SHELDON LEE -_--= --_- _- Wheaton, Wil FOWLER, ANIY FARRAH --_-�. - --• - TOMASELLI, ISABELLAC ':1 :•-,-_-_: _ •�-.� FPEIAONT, PENNY_---�-- LAUDE,N7ARIA -:_-:•_ -- _ =� Wnlov..-•tz, Bernadette U-i-ne -:--.- - Good, N5aryB WILSON, JANIES- CHANIBERS,DIANE -,•--._ _ -__-5 zC Data Import and Export Polaris Leap supports the import and export of a broad range of data types. Import and export capabilities include standard handling of MARC21 bibliographic and authority as well as non-MARC item and patron data. For MARC data, Polaris Leap provides a set of import. You can use these import profiles as they are, copy the Polaris import profiles and save them with different names so you can modify them for handling import of record sets from different providers. For export, Polaris provides tools for defining and reviewing record sets for export. For other data export needs that do not involve extraction of full records, the open architecture of Polaris provides the ability to export the data elements required. Polaris reporting tools allow export of data in CSV without requiring any technical knowledge. Polaris also supports direct SQL queries to allow data extraction. The Polaris API provides an additional method for exporting data in XML or JSON format. 14 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 S10 655 6200 • www.iii.com iii innovative Part of Clarivate El Segundo Public Library RFP r22-03 Integrated Library System • March 23, 2022 NNW Innovative Mobile (quoted as optional) is an app expertly designed to meet today's challenges for libraries and consortia. With a focus on contactless interactions and self-service, Innovative Mobile encourages patrons to connect with the library anywhere and at any time. Unlike other mobile applications, Innovative Mobile puts the power of Sierra and Polaris into patrons' hands offering discovery, patron account access, patron self -check via barcode or RFID, as well as "Click and Collect" for curbside pickup. It is the only app in the industry with consortia support. Libraries using Vega Discover can offer the option for patrons to search using Vega Discover. This allows patrons the ability to discover materials through Vega's BIBFRAME-based context engine with display of results presented in Vega Discover's work -level rollups, where all formats available can be seen all together. .r AT&T - 3:29 PM v 78%Me 11l innovative New to the Library more> Vega Search and My Bookshelf Try the new Vega search experience! Scan ISBN Barcode IIIIII Scan the harcode on the back of a Look to see if the library has a copy noNearest Libraries nFind a library branch convenient for you L(i My Account in App 5 Manage Ions. holds 5 more a AT&T - 3:32 PM 9 77% 90 Done polaris.demo.iiivega.corn AA (', Vega Public Llbrary EN A at a P_ All harry potter X M 1-1e of 54 Refine Reailt. > Harry Potter and the fl Half -Blood Prince Rawling,J K-1965- i Pobhshed 2oM5.2020� ors Frgl"l, IN, Harry Potter series Book LBMVPM Audio Bo( On :half Y. a" or more tocahon3 0 < U O Fully featured and ready to meet the needs of you and your patrons — now • Offers a quick and easy implementation that takes weeks, not months • Works with Sierra and Polaris public and academic libraries and consortia • Enables users to manage accounts for the whole family • Allows patrons to pay fines through the app through integrations with online fine payment services 1s World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com 111 innovative El Segundo Public Library iRFP :,22-03 Integrated Library System March 23- 2022 Part of Clarivate Empowers self-service and contactless pick up • Provides digital library card, full catalog searching, in-app access to electronic resources, fine payment, and curbside pickup • Gives patrons the ability to borrow and return items in the library right from their device, using barcode or RFID ■ Turns user and staff devices into self-service machines, reducing the need for existing and future self-service hardware • "Click and Collect" allows patrons to reserve items in the app and receive notifications when their items are ready for pick up. Once the patron arrives at the library, they simply select the "I'm here" button to notify the library. Broadens the library's reach and brand through strong customization functionality • Enables libraries to customize the app to the look and feel of their library with the ability to tailor the menu layout, app colors, and more • Maintains the branding unique to each member library of a consortium • Offers 20+ language options Ll aL 16 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com t!1 i n ova t i ve Part of Clarivate El Segundo Public Library RFP `22-03 Inteqrated Library System • March 23, 2022 Vega LX is an ultramodern platform for public libraries that has been designed to increase engagement and amplify library collections of all types, helping strengthen and advance your crucial position in your community. Vega is unique in the library industry because it is the first platform to be natively BIBFRAME. BIBFRAME formatting allows your rich metadata to live in dynamic, interconnected, smart models that can learn and grow over time and provide your patrons and your community with customized experiences and insights. Each of the "modules" of Vega LX can be implemented one at a time or as a group. Simply select the feature set which will enhance your current patron engagement. Vega LX is a full experience suite that offers libraries: • Vega Connect — The platform that powers Vega with the BIBFRAME-based Context Engine, Vega Universal Messaging Service, Email Design tool, circulation notices, and patron journeys for registration and renewal. (Available today) (comes with Vega Discover) • Vega Discover — A modern search experience for public library patrons with a simple user interface that displays accurate and relevant search results, with the option to digitally browse related resources, authors, topics, and featured showcases. (Available today) (quoted as optional) Vega Interact — One-on-one conversations with patrons that include bi-directional information sharing so staff can respond to questions and listen to individual patrons through their preferred communication channel whether it be text, email, chat, or social media. (Coming later) Vega Promote — Digital marketing built for libraries with our "one -to -many" approach where staff can send targeted and relevant communications to all patrons or audience segments across multiple communication channels. (Available today) (quoted as optional) • Vega Program — A programming and event solution that not only helps you manage your offerings more effectively, but tightly integrates them with other more traditional library resources. (Available today) (quoted as optional) Vega Analyze — An analytics platform that provides the operational intelligence and predictive capabilities necessary for the modern library. (Coming later) The Vega LX platform broadens the library's toolbox, providing the necessary functions needed to fully encompass the users' needs and to fully manage all aspects of the modern library in the digital world. 17 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com 006 111 innovative Part of Clarivate Connect: Establish, Elevate and Bring Together (Available today) (comes with Vega Discover) El Segundo Public Library RFP #22-03 Integrated Library System • March 23, 2022 Vega Connect establishes a foundation that brings together the key components of the library's enterprise — linking basic library controls with modern user engagement — to create a seamless environment for managing all aspects of the library. It provides both a state-of-the-art context engine for storing and linking data, as well as a messaging engine for relevant user communication. Finally, it elevates the patron providing an extended view of all activities as well as modern notifications. :M IDRIATI Po .. semrm w 11u --- Joumeys Notices c a a c tea., ,4n example of Journey and 'Votice template selection panels. 18 Key features of Connect: • Extended view of Patron with single activity stream ► Patron preferences • Unified staff experience • 5 Courtesy notices through email channel • 3 Journeys: New Patron registration; Patron renewal; Patron anniversary • Email design tools for notices and journeys • Vega Universal Messaging Service and email channel • Syndetics bookjackets for emails }fir Tmi '.. World Headquarters • 1900 Powell St., Suite 400 e Emeryville, CA 94608 e +1 510 655 6200 • www.iii.com r0• Utinnovative El Segundo Public Library RFP 22-03 Integrated Library System • March 23, 2022 Part of Clarivate MIUPO Nil Panans Services Marketing Sequences r::rcn Toni Mirlkk < Jordan Fields Current Activity e1:. rr W « [i.• t� ca.cwopn ,.v w,vra w+r lone zsn r,.,.re .+1wfFW.e. atr <c,rvn. ri:.Iini Ln. o..n ceol.e�nM1 _ _ Signed up tar prosrpm ti• Fca. :F A:dr.ld 11%'-1d �. M1ladea deuruon Tlc Lib—.— Httpmmends •- Sci— Fcuon tlat Crcaled Palmn Information 111111-0 C- npqursl mib- L lomen Pill am, plxM on Iwld TpYY155]3 »lw T1056S3dJ6 '0-0 O""M-0 µA Au6us�e r9Te .a WksOs. Qrwnllr.r 'mow` An example of an extend patron record view and activity stream. MIDPO NTf Patrons Services Marketing Sequences < Edit Welcome Email MIDPO:NTE Hi {{FName}}! Welcome to MidPointe Library. moor pro.:lo'wgls:dnng m':.iro:a•t cam Eao,•Vau wl,lnnd you lempma•r oar code coal rou coo sc;o:mmemal.w cnccH ou;lmr.,:y m,crlmis al , wnl ,m pim yo.,.me•rd ,:npn you reds;ereE Yoa nill ne M 1p .:zi; Ib.librar, by llEapimtlbngptv)V 1p nee uV Ycur n nl l:brarl c:ue YOI.:...I nrnd le br:ngwln yoga b:li o•olner n:rcr u' chic a'm onlrin your adErnss Tha ne seeress ,na. mar,nzs wn y useEr nIFn up Bar Cotle 110 CCOL)) Discover your next read laa cw dscwery tool to gr:m.ry mpsoan we nave-mo•rz• Herz.-.r.ar.w .rcammzneanpns ru ge' you slarl.a 1 An example of content creation interfaces within Pegg, 19 �1, Toni Minick Caner, rro0 </> D p rbr.r a,M, rw.Er .A, A o World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iiLcom iii innovative Part of Clarivate ' Niaare r,da.,n w wa�ve,w ud.� ■p q. El Segundo Public Library UP 22-03 Inte rated Library System • March 23, 2022 Discover your next read bob- �1 An example o. the welcome email created in the precious example. with a showcase based on member interesis. Discover: Engagement begins with Discovery (Available today) (quoted as optional) The best time to captivate and win over your users is when they voluntarily come to you seeking information. Vega Discover is designed with this in mind, engaging users from their first keystroke. A clean display using modern icons immediately places the user at ease. This is combined with modern data standards that allow a more intelligent presentation of library data, rolling all formats for a given title into a single display. Finding, checking out, and reading are all a short, intuitive experience away, ensuring the user is eager to come back to the library again and again. 20 World Headquarters ' 1900 Powell St, Suite 400 - Emeryville, CA 94608 - +1 510 655 6200 - www.iii.com /r0 t« innovative Part of Clarivate El Segundo Public Library RFP #22-03 Integrated Libiary System • March 23. 2022 e • liar W�na� �.m'� f fl An example of responsive design for 1%eya Discover. Cw�n wreran•v. Series, Topics, Newspapers. Authors- =� Authors s-n!-x— a- Topics cb Library Usts r sec �mr - sec Less ,, se r.+are v Topics Sea ou&.. J-1, LIKeWLIfe 0 Marine Eccdogy a:os4 �_ •_ .n Y IeHe inspiretleno iii<om.com C 3t 'N _ 1 Abovc and belou!: An example- of how OAIP167H harvests from your digital asset munagement system or other sources could display within Vega discover. 21 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com wrr 111 innovative El Segundo Public Library RFP #22-03 Integrated Library System March 23, 2022 Part of Clarivate 0 aeem Sea otter --Juvenile literature Q See Monsnrs Sra 011er Juvnitle laWelve ® fee a.. ,re..Jrr Marne Fcd.gr Resources e1 Alerme.iolog, Ma11M tvnse�veli.n � ® .y7. Marne Kosxystem: ® � e�'n'e�� Oceans � y } sea ono heroes: the see Doers Sea Doers 12 marule ammels see Doers See Doer wM4ww 11=saved BWa Jill 2016 bark horn the -I- Gales. Mug. Green Jan s+ 201 .......gar Nancy 201A 201A Newman Pairlcla 201s Interact: To Communicate is to Interact (Coming later) To truly engage users, you first must hear them. Communication should be bi-directional — listening and responding. Vega Interact ensures two-way conversation is at the heart of the library experience, providing users the ability to seek and receive assistance. It can quickly guide users to routine information such as locations and hours, find titles via Discover, and involve a librarian for more complex queries. It even allows the library to integrate digital assistants such as Alexa into the library experience. Whether renewing your books or finding your next great read, Vega Interact ensures the user is heard. 22 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 e +1 510 655 6200 • www.iii.com www Utinnovative El Segundo Public Library RFP 422-03 Integrated Library System • March 23, 2022 Part of Clarivate MIDPOINTE MidPointe Library System ® 0 in = `— Search Encore Calolog Feedback Q MidPointe Library The best life diet cookbook: more than 175 delicious, convenient, family recipes w — 1 rdl.w prclFAnw NOA A cookbocl Iron —r—e and nutnl on eapen Bob Greene includes 175 brand new recipes and more two wee the meal plan, can he Implemented at any one of f. cal. levels and there are interchangeable opt—, for h"a T. 0 Book available Cali number 6415635 GreeB 2009 Avondale Adub oor. ���1a cr�em Gther localiors .._ — I I., n d I t'.e P-1, 11— !•'ea.11: C-1 I Related Resources :9n example of om- chat bot within Peya Discover - Promote: Promote Library Awareness (Available today) (quoted as optional) X Staying in touch at relevant moments creates the next opportunity to engage a patron. Vega Promote enables the library to continuously keep the user in mind, even when the user is not thinking about the library. Through targeted and relevant communication across multiple channels — email, text, notifications, direct messaging — Vega Promote allows the library to keep the user informed about the things that are important to them. Personalized and timely information on matters of interest create an experience that ensures a lasting relationship. 23 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com 111 innovative Part of Clarivate — n11uR�„\'il _ Breaking new& Six more weeks of tainted n= canon,. x.pewM.a eaxr.wyare�.pru i� Mry Plme. wM1 eew vAx Hre ntdnoime ua.n El Segundo Public Library RFP '22-03 Integrated Library. System • March 23, 2022 MIDPO NTE It Registration An exumple an c inuil promoting library services mid a Iunding huge, both c•re-nted Within Peya. NAIDPO NTE Patrons Services Marketirq Seq—cm _ .--". Winter Fundraiser eA•wta•aroaxcs aeglctretim Form U,k ® xTmim Pego 1�!�a,ln�a Cc:��1..�i;,i���'c�t:�n�.cen�,�l,iria,;.i. •� . C Mlrmebp Pere Page Title cpeo„wee�eewe Library December Fundraising aaYaea l6rrea.ee.rf+� •. w.. ��wx..r r,w. '•J` �••••• Design Page Cortem rwe��errze�mmee��,r�ops .. s<nac- ewran C—peig-- 4 Save Droh -A Toni Minick I An example o.f IlO c c•cnnpaiyns can be designed within Veya. 24 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 S10 655 6200 • www.iii.com 000 Ut innovative Part of Clarivate Program: Encourage Participation (Available today) (quoted as optional) El Segundo Public Library RFP =22-03 Integrated Library System . March 23, 2022 Managing and directing the continuous array of activities, events, and programs at the heart of today's library is an ongoing challenge. Scheduling. Organizing. Promoting. Registering. Preparing. Vega Program provides for the integration, management, and discovery of library events, weaving them into the library experience and extending them beyond the meeting room and into the community. Euenl Aluiioyement Eastern Regiona Libraries Add an Event 'Jse this pace to acid events to the calenda,. Events can be loaded from n_mplates to save time, theres no limit as to many templates can be stored, Events need to be approved befcre bookings are pots ble There Is one event awaiting approval Acd Event i up.on9rg =vents G I 33 tl 1 � i ... i, to 25 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com (b-�- AdEhill, illinnovative El Segundo Public Library UP 22-03 Integrated Liblary System e March 23, 2022 Part of Clarivate Room & Space Bookings Use :his page to oevr and manage the hooklrgs across the organisation You can che-k avanabl Ity, make bookings, search for bookings and much more „nx+.v�ilaeii ry aa- ,xa:cl —.. 111 —.—­3 Pe-ng npp-11n Pending Approval :rr,%-­ , ,t g.-a'ia,-rffteo:�\r'—:Y Y are a-I11 l.,'a\+;;\r.✓3: yp�ye Room or Space Search Results anon?nnmaeo- snow n,1 1.1 d I -r es Room Booking 11 ana, ra nnvrn uvw rnvrinnl nra� yea aM,m a, 1 Iwo Analyze: Analyze Outcomes Not Actions (Coming later) Vega Analyze focuses on outcomes, not simply actions. It is more important to understand if your actions were successful than to simply know how many times they were taken. Did a user find a title of interest? Was a limited resource budget well spent? Were emails received and opened? Are you maximizing eBook licenses instead of simply buying more and more unused eBooks? Vega Analyze is designed to guide the library, users, and the system to successful outcomes, ensuring satisfaction and elevating the library experience. 26 World Headquarters e 1900 Powell St, Suite 400 e Emeryville, CA 94608 e +1 510 655 6200 e www.iii.com Ut innovative Part of Clarivate El Segundo Public Library RFP #22-03 Integrated Library System • March 23, 2022 Polaris Leap integrates with Link+ (quoted as optional) to allow a seamless patron and staff experience with over 80 other California member libraries. All Innovative Resource Sharing workflows are fully integrated with Polaris, including management of requests and circulation activities within Polaris Leap. Update of bibliographic and holdings information in Innovative Resource Sharing is automatic, and item status and circulation activities are managed automatically throughout the entire lifecycle of local catalog and circulation activities. For staff and patrons alike, Innovative Resource Sharing behaves as an extension of their local platform and is the most integrated form of resource sharing. 27 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com Ut innovative Part of Clarivate El Segundo Public Library RFP #22-03 Integrated Library System • March 23, 2022 28 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com 111 innovative Part of Clarivate Adgak El Segundo Public Library RFP -�22-03 Integrated Library System • March 23, 2022 The Library currently utilizes the following third -party vendors whose products must be seamlessly integrated into the ILS functionality through the proposed services: Computer Reservations and Patron Printing �EnvisionWare PC Reservation, LPT:One INNOVATIVE Supported. Polaris has implemented several extensions to SIP2 to facilitate a rich user experience. We have implemented individual vendor profiles to help service the specific needs of EnvisionWare (amonq others). Self -Checkout Machines INNOVATIVE Supported via SIP2. sionWare X-II with OneStop jStudy Room Reservations lFor Future Consideration IN Sur Online IN Sur Databa INNOVATIVE Supported via API or SIP2. 29 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com ►►0 U« innovative Part of Clarivate El Segundo Public Library RFP -"22-03 Integrated Library System e March 23, 2022 ileBooks Gale Virtual Reference, OverDrive and Kanopy for streaming videos INNOVATIVE Supported. Vega Discover has been designed to integrate with services like OverDrive and Hoopla. This integration lets patrons find, reserve, checkout and download e-books and other e-content to their device directly from the catalog. E-content displays on separate tabs in the Work Level Rollup, making it easy for patrons to see all of the available formats. The example below shows OverDrive and Hoopla e-books displayed in search results. M' r>Ir,h.-. :r,r:e:, I� �rr•z�, c�.r,r, N o _ _� I n I «.:. The crueres, month : a Three Pines mystery f .. Z. aooA eBoek Lerpe Pnm eAumaDoaA ...... .rr.�-n ....sk rn.r.w..n 0e9ow nnrYM wn l:emowvonret, 2cn ]:c OFela1M resources ----- -..-•I Library Home Page Suggest a Purchase Q t eack Mw 19841940-2019 M-1cen E,hhti Four often published as 198,1, :s a dystopian novel publish,, in 1WJ by E�nm glisl+a ei Geroge O',vell she no�:el Is set In Ilse Yea. 19B4 .,an mos'. o! the wood pppu lollop have become1,-nes o! perpetual —, 0 -p!eseel go..Trne surrelllance end prpcagan Ca Book eBook Aud obook Q eBock avaiiable I'om hozp] 30 World Headquarters e 1900 Powell St., Suite 400 e Emeryville, CA 94608 e +1 510 655 6200 e www.iii.com Ut innovative Part of Clarivate El Segundo Public Library RFP #22-03 Integrated Library System • March 23, 2022 The patron's account record shows checked out e-books and gives the option to check the item back in. Qy�jyg I WEINIOAY The litigators You checked out this Item on August 14, 2020 Due Date August 15, 2020 Format OverDrive Read Item ID 66732855-8205-4AA3-BOA7-BCBCBBE75266 I Patrons can also place holds on checked out e-books using the Place Hold button: Network security through data analysis Building Situational Awareness or c.Mra II.�:wl ,� 2c 14 Book !Book © .Boor, dryad our from 0 h WM or I copv The user is notified that the hold is successful and also checks the item out to the patron automatically when it becomes available. Gib Z-41 rf.. aa..e • ••• •.I MrI IwA�N11 � r aw���r 4 I 31 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com 111 innovative El Segundo Public Library RFP r22-03 Integrated Library System March 23, 2022 Part of Clarivate Interlibrary Loan OCLC Cataloging Services i INNOVATIVE Supported. Polaris includes capabilities relating to the management of ILL: Intra-system Loans For libraries that are part of your system, the Polaris ILS lets patrons place reserves in either Patron Services (with staff assistance) or in the PowerPAC, allowing for the designation of pick-up location. The system also supports an automated reserve/overdue notification system. OCLC Interlibrary Loan Direct Request Service OCLC ILL Direct Request Service is an OCLC Online Computer Library Center service that streamlines the interlibrary loan process. Functioning as an ILL broker, OCLC ILL Direct Request automatically receives ILL requests from the Polaris ILS and sends those requests to the OCLC Interlibrary Loan service. OCLC tracks and routes ILL requests to potential lenders. The Polaris ILS adheres to OCLC standards so that OCLC member libraries can use the Polaris ILS with Direct Requests to manage ILL requests. Patron -placed requests may be sent directly to OCLC or mediated by staff according to the library's preference. Requests may also be printed and re -directed manually to other suppliers. This way the library can use traditional ILL methods and still use the Polaris ILS to track the requests and display information to the patron. When a requested item is received, the patron is automatically notified. LINK+ Integration Polaris Leap integrates with Link+ to allow a seamless patron and staff experience with over 80 other California member libraries. All Innovative Resource Sharing workflows are fully integrated with Polaris, including management of requests and circulation activities within Polaris Leap. Update of bibliographic and holdings information in Innovative Resource Sharing is automatic, and item status and circulation activities are managed automatically throughout the entire lifecycle of local catalog and circulation activities. For staff and patrons alike, Innovative Resource Sharing behaves as an extension of their local platform. 32 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com iii innovative Part of Clarivate Acquisition Vendor INNOVATIVE El Segundo Public Library _ RFP "22-03 Integrated Libiary System • March 23, 2022 & Taylor Supported. You can access vendors' web -based selection tools and databases directly from the main Polaris menu. Using your library's profile on the vendor's site, you can select titles and specify material type, fund, destination library, collection information, and non-public notes. Then, the brief bibliographic records are imported into record sets that can be automatically bulk added to selection lists or purchase orders. As a result, the purchase orders already include bibliographic, fund, and order distribution information. Polaris has successfully imported MARC records using the following vendor systems: • Baker & Taylor's Title Source 3 • Brodart's Bibz2.com ■ Ingram's iPage ■ Midwest Tape The vendors above support the Polaris designated 970 order distribution tag with the following subfields: ■ 970$1 [location] • 970$c [collection] ■ 970$f [fund] ■ 970$q [quantity] ■ 970$p [price] (If no 970$p, Polaris uses 020$c) ■ 970$n [non-public notes] EDI order and invoicing is also supported. Polaris supports the X12 version 4010 standard to transmit purchase orders electronically, load electronic confirmations (or receive confirmations via email) and generate invoices in Polaris using the following vendors: • Audio Book Services • Baker & Taylor + Brodart ■ Children's Plus, Inc. ■ Findaway World ■ Gale-Cengage Learning 33 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com /M0 Ut innovative Part of Clarivate El Segundo Public Library = RFP=-22-03 Integrated Library System • March 23, 2022 ■ Ingram ■ Library Bound ■ Micro Marketing LLC ■ Midwest Library Service ■ Midwest Tape, Inc. ■ CVS Midwest Tape * Penworthy ■ Quality Books, Inc. ■ Rainbow Books ■ Recorded Books ■ Scholastic Library Publishing I ■ United Library Services ■ Whitehots, Inc. (Materials and Records OCLC Cataloging Services INNOVATIVE Supported. Using an import profile, records can be imported from OCLC, Marcive, and other Z39.50 sources. 'Receipt Printers For future consideration — Epson TM-T88V INNOVATIVE Supported. Polaris is compatible with most Windows -based peripherals, too numerous to list 34 World Headquarters ■ 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii_com •0(El Itl innovative Part of Clarivate El Segundo Public Library- ,- RFP "22-03 Integrated Library System - hiiarch 23, 2022 The following are technical requirement items and general requirements for technical qualifications and approach. All information and documentation included in a Technical Response must address all requirements detailed, and in some cases may require additional documentation. Do not include any cost information with your technical response. OPAC Functionality Intuitive functionality for patrons INNOVATIVE Vega Discover provides your patrons with an intuitive discovery tool for all of the resources your libraries have available. I kbility for patrons and staff to create and share lists _ (Required INNOVATIVE Patrons: Patrons can create lists with Vega Discover's Bookmarks functionality. Items in the list can be emailed or exported to citation. I i Nl innovative Mega Public Library Fsghsh(us) A IS 11 S Delilah Demn Library Home Page suggest a Purchase Q weight wa¢hws Refine Results < — Madabmh y „ - Weight Watchers quick meals. I1 1995 4r Q Online I Date � Book OOn shelf at Main Library u Format !. O" ��'•'• ' ODOOk -• Ccr cr•nloiT cn �n •0•c•H a•�i 171 Cassette Book 35 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com 000 Ill innovative Part of Clarivate El Segundo Public Library RFP a22-03 Integrated Library System • March 23, 2022 1tl Innovative WelcomcW Vega Discovell R :,r:nr Eqhsh(us) 0 p ■ S Delilah Dam, Part of CUA-ta Lbrary Home Page Suggest a Purchase Q iRinnovative welcometoVegaDiscove:'I Rcin .n Enghsh(US) 0 ® Delilah Demo Par, of Clarivab Library Home Page suggest a Purchase Q Staff: Vega lets the library produce curated Showcases that highlight selected materials for your patrons. Users with staff permissions can use their Bookmark Lists to create these showcases that can be displayed on the Full Record pages in Vega Discover. All users with showcase permissions will be able to create and edit their own showcases as well as view showcases created by other users. Showcases are managed within the Vega Discover interface. Showcases can be saved as drafts until you are ready to publish them. 36 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com 000 Ut innovative Part of Clarivate El Segundo Public Library RFP -22-03 Integrated Library System • March 23, 2022 Patrons will see published showcases in a variety of ways including the home page and where the Display on Record Pages box has been selected in the Showcase form data. These showcases will appear on the Full Resource Card or Full Record View of all materials that belong to the showcase. These showcases are labeled as Library Lists showcases and should appear as the second showcase on the page after the Related Resources showcase When a title belongs to a single showcase the display will look like this with the Showcase Display name at the top and the showcase creator (if configured to display). There will be a link out to all materials in the showcase from the See all link and the book cover image with the +XXX value. The see all view will open the same as other showcases, keeping the resource at the top of the screen but showing only the expanded showcase with a full list of materials below. 10 Female Fantasy Authors : Bn.•a Ia, me Lle•anan Aka1a warrior Akata witch Okorafor it Okora for, Nned 2017-2019 20112015 11ui 1L K t{rrlII,IL3N Alias Grace Arrows fall AShiver of Light AiwoOa Margaret Lackey, Me—d. Hamilton Laurellri 1939 1986.201E 20142015 1996-1997 +101 If a title belongs to two or more showcases, they will see a slightly different view displaying the two most recently updated showcases with the names of the showcases at the bottom. Clicking the showcase name or the +book cover will take you to all materials in the showcase. Clicking the See all X librarian lists link (if there are more than two lists the title belongs to) will take you to a view of all lists the title belongs to. This view opens like See all Topics. 37 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com so 111 innovative Part of Clarivate 0 Library Lists AAML El Segundo Public Library _ RFP 2722-03 Integrated Libiary System . Miarch 23, 2022 Tlvt P tr ,42h L411NINAk_I +110 Teen Summer Reading > Great Feminists Booklist > .-r.: gszmT�o-+u�•rri - --= SSaa,mi l�F �m,a•iar earth includes keyword, browsing, and advanced searching ,required INNOVATIVE Vega Discover uses a different type of search methodology based on BIBFRAME and linked data. Under this architecture, the old keyword/advanced search features of traditional discovery tools are less relevant, and in our user testing with customers it was found that patrons do not utilize advanced search — staff do. With this in mind, Discover provides the equivalent of the following: keyword, proximity (used in relevance algorithms), phrase (enclose in "") and auto -complete of search terms. Multi -index searching is replaced by sophisticated filters. hsplay enhanced content: cover art, reviews, read -a -likes, etc. lRequ INNOVATIVE Every Vega Discover implementation includes Syndetics Unbound as a standard component to ensure that all libraries can enjoy the content enrichment that Syndetics provides. 38 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com Ut inn ova t i ve Part of Clarivate • El Segundo Public Library RFP -22-03 Integrated Library System e March 23, 2022 'Integration with OverDrive Required INNOVATIVE Vega Discover has been designed to integrate with services like OverDrive and Hoopla. This integration lets patrons find, reserve, checkout and download e-books and other e-content to their device directly from the catalog. E-content displays on separate tabs in the Work Level Rollup, making it easy for patrons to see all of the available formats. The example below shows OverDrive and Hoopla e-books displayed in search results. � Pub',c Clbr„ie�,r,l,-ffersrn Courty Ih 6 � •K ma, ao4+ie ,.,.n.m.r• Q t w. The cruelest month : a Three Pines mystery I Bout eBook WBe Prml eNdioEuh © eeoot dnewa wn Iron owwne . nM c+? ccn e. QRelaledn—rcr •••• ^•'-'•�'••-• Library Home Page Suggest a Purchase Q F Back 1984 Q '• p r.t llsgp_ne l ogs lose 1 Z4o-2B1° N, nclee„ E,uhly Four .Ree, pu o v,hed as 14B! c ,'...plan novel oubkshed in lWu b'/ Enohsh George O�.el! The novel .s sel the yea, 1 Z64 v: hen !nnsl Y me world ..pulal,.n I.— hec.me v,chms .1 j-pelual v: at ..-p—eril .overnmenl ,urve,llance and Pr.Pag—ja Book eBook Audiobook Q eBook available l.amXC* 39 World Headquarters e 1900 Powell St., Suite 400 e Emeryville, CA 94608 e +1 510 655 6200 e www.iii.com 111 innovative Part of Clarivate El Segundo Public Library , RFP *22-03 Integrated Library System • March 23, 2022 The patron's account record shows checked out e-books and gives the option to check the item back in. ® OVWDdve I al1EINlaAY The litigators You checked out this item on August 14, 2020 Due Date August 15.2020 Format OverDrive Read Item ID 66732855-8205-4AA3-8OA7-BCBCBBE75266 Patrons can also place holds on checked out a -books using the Place Hold button: Network securdy through data analysis Building Situalional Awareness Q ey: ?ma Book eBooN © moak d.&.d uN from ow ,— YOMW on [oDY The user is notified that the hold is successful and also checks the item out to the patron automatically when it becomes available. X....... . rN •4 rlr.wq.<,I Iriw�we Pir ✓�Y+�+�.. � tl I p,r 1 40 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com rlAgahk . innovative El Segundo Public Library _ RFP i22-03 Integrated Library System March 23, 2022 Part of Clarivate Integrated online fine payment solution or ability to integrate with third partyvendor Required INNOVATIVE Polaris allows a logged -in library patron to pay fines from the Fines and Fees page of the patron account via credit card. The e-commerce transaction can be managed in several different ways. Polaris allows integration with a range of "Redirect and Postback" third party partners (EnvisionWare, Comprise, Jet Pay, etc.) to manage e-commerce. Polaris also allows e-payment via the PayPal Payflow Pro gateway. Polaris APIs are also available to integrate e- payment with other services that you may wish to use. Credit card transactions are automatically entered in the Polaris database. The patron account is updated and the transactions are available for reporting. Polaris does not charge the library any transaction fees, but the gateway services and the credit card issuer do. The amount depends on the financial institution and may vary with the type of credit card involved in the transaction. Additional merchant account charges may include a onetime setup fee, a monthly maintenance fee, and/or a tech support fee. Some libraries may be able to negotiate a contract rate through city or county government. To help offset transaction fees, the library can set a minimum charge payable by credit card with a Polaris Administration setting. Polaris manages e-payment through third -party payment processing systems and does not directly manage the transaction, handle or store any patron financial account information (credit card or bank account numbers) or otherwise process financial information. Polaris simply passes the payment amount to the payment processing service used by the library, which then controls and manages the transaction. PCI DSS applies to the security of the transaction occurring between the end user and the payment processing service which occurs outside of any Polaris software or hosted server infrastructure. Clear location and availability on results screen (Required ` INNOVATIVE In Vega Discover, you can define how the locations of items will appear to patrons in search results, the drawer, and the Resource page. You can define preferred locations that will appear after a patron's home location in search results. 41 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com 000 lit innovative Part of Clarivate A99ftk El Segundo Public Library RFP '!22-03 Integi-ated Library System - March 23, 2022 IV In addition, patrons can filter their search results to specific locations. M11 innovative CL FR.F", Results L.1I,P­I audio I.n Ruda Beaks C) C: ....... - CD C-) Image showiny Location DT'UUT1' 42 Harry P.IM and IN, Hall Blood P­­ World Headquarters - 1900 Powell St., Suite 400 - Emeryville, CA 94608 - +1 510 655 6200 - www.iii.com 000 111 innovative El Segundo Public Library RFP n22-03 Integrated Library System March 23, 2022 Part of Clarivate Customization of heading and other wording throughout the catalog �equired INNOVATIVE The customization capabilities being built into Vega Discover are all managed by the library, including: ■ Logo ■ Library location & hours ■ External links (e.g. library home page, information screens, etc.) ■ Link to a local privacy policy ■ Which formats roll into which tabs (e.g. hardcover and paperback rolling up together or into separate tabs) ■ Account information for enhanced content and ebooks Unlike previous OPACs, Vega Discover is being designed as a complete service and it is not planned to have the same "build -it -yourself OPAC" customization that was common 20 years ago. This is in large part driven by three factors: 1. The complexity of modern HTML making on -the -fly customization very difficult; 2. The desire to have the best possible VPAT compliance, preventing unintentional degradation of compliance through local interface modifications; and 3. Seeking to establish and maintain an extremely high-level of usability. We seek input from our users and partners on overall design and modifications and believe through our rapid development and continuous deployment we can maintain the best possible user experience over the long run. �bility to design and display customized library material carousels IRequired INNOVATIVE I Vega Discover provides a set of default showcases, which can be turned on or off. Browse by shelf —Browse by shelf considers the call number from the instance. ■ Genre -based showcase —Browse by genre considers the genreForm field. ■ NYT — Children's Middle Grade Bestsellers I *. NYT — Children's Picture Books Bestsellers 43 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com 000 Ill innovative Part of Clarivate El Segundo Public Library RFP r22-03 Integrated Libiairy Svstem • March 23. 2022 • NYT — Combined Print & E-Book Fiction Bestsellers • NYT — Combined Print & E-Book Nonfiction Bestsellers ■ NYT — Young Adult Bestsellers In addition to automatically generated showcases, Vega Discover supports librarian curated showcases, allowing the library to quickly and easily curate a list of books and publish a list as a showcase. This allows for such things as "staff picks" or "summer reads". Ability to display new materials (Required INNOVATIVE The library can define rules that automatically add content to showcases — for example, new titles. Smart searching including "Did you mean?' IRE INNOVATIVE The "Did You Mean?" feature suggests close matches to the search term if no results are found. I1innovative - .- i L;-w, Rernea.eut� . ru. gilml warming nod pnu m+�:�n gIR1r1lN�I'«�le,l ., (Responsive mobile website design (Required INNOVATIVE Vega Discover offers a modern, mobile, responsive design. 44 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com Ut innovative Part of Clarivate El Segundo Public Library UP �22-03 Integrated Library System • March 23, 2022 Ability to search and filter by level of material, relevance, availability, format,location INNOVATIVE Vega Discover offers the following facets for narrowing the search results: ■ Availability ■ Date • Format ■ Persons ■ Concepts ■ Language ■ Locations Refine Results Frxmat O G'Drrik z. D CD Book D LatuQ Print 0 c:aSse -e b(lo.- 5 ❑ IJloie I�rmaU ;5 Persum, 0 14,)Ming -1 K = O Dile. Am 0 GranciPre, Mare D William .John 1 Q 45 i red World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com fM+ 111 innovative Part of Clarivate El Segundo Public Library- RFP '=22-03 Integrated Libra System • March 23, 2022 Website accessibility compliance t.quired INNOVATIVE Vega Discover is designed to be accessible for all. Through regular usability testing with library patrons and bi-annual assessments following the Voluntary Product Accessibility Template (VPAT), we ensure that Discover adheres to the latest accessibility standards. Please see Attachment 1 VPAT for Vega Discover. Ilntegrates with Google Analytics or equivalent iRequired INNOVATIVE Vega Analyze is our planned reporting and analytics tool that will combine ILS data with Vega LX data for a more complete view of library activity and value. Vega Analyze development will begin this year. We would love to discuss more with you. 4bility of patron to manage notification methods Required INNOVATIVE Staff can manage notification methods in Polaris Leap. The ability for patrons to manage within the Vega Discover My Account is planned. ,Discovery layer handles spell checking, predictive search results, and keyword or related Re( search suggestions 46 i red World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii,com Ut innovative Part of Clarivate INNOVATIVE AgIM6 El Segundo Public Library RFP 2f22-03 Integrated Library System - March 23, 2022 Spell checking is handled with Did You Mean? functionality. Predictive search results are supported with auto -complete as you type searching. rK innovative Mega Public LibraryO English(US) Anna Rubin Part of Clarivarte Library Home Page Suggest a Purchase CL harry po X All HARRY P01 TER AND 1 HE DEATHLY HALLOWS Harry Poll& Gj4' ­Je'i Harry Polir.^ al—'cl, _), S-1-- Harry Poll, ­d riienaw;!ial relations Harry Potle j!,j!h-D1ar',­­f3e1re�s 47 World Headquarters - 1900 Powell St, Suite 400 - Emeryville, CA 94608 - +1 510 655 6200 - www.iii.com •00 .'.. 111 innovative El Segundo Public Library _ RFP * 22-03 Integrated Library System March 23, 2022 Part of Clarivate End users of Vega Discover can search for resources by entering search terms such as a book title, an author, or a particular subject. In the search results, Vega displays items that match your search terms. If you select a title or an author, Vega displays information about the resource and related items, contributors, and topics that you can also explore. '4bility for patron to update approved contact information fields for their account and, ! ptional Dptionally, for linked family member accounts INNOVATIVE Patrons can log in and update their contact information by editing their Profile. 111 Innovative Vega Public Librarye Englmh(US) A ® A S Anna Rubin Part of Clarivate The ability to manage linked accounts is available in the Innovative Mobile app. 48 World Headquarters • 1900 Powell St, Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com Ut innovative Part of Clarivate AML El Segundo Public Library RFP 2,22-03 Integrated Library System • March 23, 2022IN , ;Ability to email patrons when new materials are added based on a profile set by the (Optional patron under their account INNOVATIVE New item notification based on pre -selected, personalized options is part of the Vega roadmap. Today, showcases and saved searches offer the ability to select interests as shown below. 49 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com Illinnovative El Segundo Public Library RFP 22-03 Integrated Libiary System • March 23, 2022 ` Part of Clarivate .Cataloa provides personal recommendations based on previous activity l ptional INNOVATIVE For items currently being viewed, You May Also Like is supported with the integrated Syndetics Unbound. & Innovative WelcometoVega Discover' C%4oF L= O ® R w Partoi Clarivab Library Home Page Suggest a Purchase Q You May Also Like �=yn erg, I I i I Recommendations based on previous activity is not yet available but is being considered. If no search results found, offer other suggestions based on search term and/or reading ptional iistory INNOVATIVE As a patron types a search, several autocomplete suggestions are given. Currently, if no search results are found suggestions are not given based on search term and/or reading history. I 1 !I inn ova tive 1^delcome to Vega Discover! A,,o.-no, English (us) A ® A L oeii ah oemo Part of Clarivate Library Home Page Suggest a Purchase Q pride and I X All Pride And _..,...._ Pride and c Pride and Pride and i. ,, cc Pride and _. a Pride and n- -io Pride and r=,, 50 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 S10 655 6200 • www.iii.com rdinnovative El Segundo Public Library RFP 22-03 Integrated Library System • k/larch 23, 2022 Part of Clarivate Personalized display for language (i.e., Japanese, Korean, Chinese) 4 Ptional INNOVATIVE Vega Discover is designed to be multilingual, letting users choose their language from a pulldown menu. The software has been architected to be translatable. Currently English and Spanish are available. French and other languages will be added based on customer demand. how custom messages for each patron pptio.nal NNOVATIVE The ability for patrons to see custom messages within Vega Discover My Account is planned. (Integration of location mapping to indicate the location of an item within the Library Optional INNOVATIAVE Integration with StackMap is on the development roadmap for Vega Discover. ty for linked family account to renew items F INNOVATIVE nal The ability to manage linked family accounts, including renewing an item, is available with the Innovative Mobile app. 51 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com iii innovative Part of Clarivate CIRCULATION El Segundo Public Library RFP'22-03 Integrated Libfary. System • March 23, 2022 IV Circulation Functionality Patron can update information and manage own account including renewals, payment Required I. cancel holds INNOVATIVE Vega Discover provides an entire suite of MyAccount services designed for the user to easily access their holds and view their current requests (including cancel requests, change pickup location, and suspend / reactivate requests), view a list of items out and renew items, view and pay fines, update information and more. Users can also opt to maintain a reading history, save searches, and create, save and email selected title lists (patron can self -register for a library account (Required I INNOVATIVE Library card registration is included as part of Vega Connect. Automated patron journeys include account registration and a welcome journey (a series of focused emails teaching patrons about the resources at the library), account renewal reminder, and anniversary celebration. With Vega Connect, an enhanced online registration, complete with address verification and engaging, custom Welcome emails is supported. Connect re -imagines new patron registration using modern digital marketing methods, including online forms, immediate confirmation, and multiple email message campaigns. iii innovative .i.ar, ,-110, 1M00 •. rtrnu.e What are you looking foie — 52 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com Ut innovative El Segundo Public Library RFP I22-03 Integrated Library System March 23, 2022 Part of Clarivate Library Card Registration Enter Your Personai iniormaiion I n R. Yi\.Mlb w rr ITV w n mrrrrr euan mw.taetrm C tmr u,e+r 000.. ane.. Mnenth'exNrbebl�gn�i ca 7u271R6� I ors n.rw a.• I rs ray I I .w M•.M rb wW ! M1Ys, tIr/ti[� e.�.6.v�Ywr. After the new patron enters library -specified fields, they are immediately sent a custom Welcome email. 53 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com Agu000 • 111 innovative El Segundo Public Library RFP 422-03 Integrated Library System March 23, 2022 Part of Clarivate You have successfully registered. Pisan shed yor emad for — ink-11 n aban your — bon" card y Go Po main Pape These Welcome emails are easily configured in the staff admin, and can contain a patron's new barcode, news about the library, custom Showcases of book jackets that are direct links to the title within Vega Discover. I O 9 r< fa • 6 b ■ Welcome to Main Branch ••� I I raJ..irrep.em � I \1i11R1.11'ii Wekome to Mrdpoime Library. Lea 54 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com Ut innovative Part of Clarivate El Segundo Public Library RFP �`22-03 Integrated Library System • March 23, 2022 How to Get Started F - iH i KAI E .- ' Qi3 kN • In addition, the Polaris API has an endpoint that a 3rd party could use to provide custom registration. Vega Connect also includes a patron renewal and patron anniversary journey. Patron Renewal Journey 55 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com •00 atinnovative El Segundo Public Library RFP #22-03 Integrated Library System March23, 2022 ' Part of Clarivate < P�- R—W ,. o-fuv-...�,..... . ..._ f i .... - . r n. ter. - 4 ... r. •-..-. Edit Renewal a ) { ®- 56 World Headquarters • 1900 Powell St., Suite 400 Emeryville, CA 94608 +1 510 655 6200 www.iii.com 000 Ut innovative Part of Clarivate Edit Renewal El Segundo Public Library RFP 22-03 Integrated Library System • March 23, 2022 a9 H <l� •- rc &9r A I I Patron Anniversary Journey i I ,u.rvercerY M.asa�� Pn�rvcrsery Massage ��' `-- HAPPY ANNIVERMW m. ur�im,r.yw.�wy� e;(�e:mnl; �n me wM 9�V' � 'C' I11 l7f11 l 57 World Headquarters • 1900 Powell St„ Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com Ut innovative Part of Clarivate Edit Anniversary ANTM El Segundo Public Library RFP #22-03 Integrated Library System • March 23, 2022 stng[FY ANNIV&RSARY?of rRF[f� °o A _ i Courtesy notices and auto renewals equired INNOVATIVE Polaris offers the following types of notices: Overdue notices (1-3) ■ Bills ■ Fine notices ■ Request pick-up notices, and cancelled request notices ■ Reminders (e-mail only, with optional additional text message) ■ Combined notices that can include overdue, bill, and request notices going to the same patron • Serial claim notices • Routing notices Patron billing statements that list all the outstanding charges on a patron's account Automatic renewals are completed as part of the Notices Processing SQLjob. When thejob runs, it automatically renews eligible items for which the item's assigned branch has the Auto -renew parameter set to Yes. 58 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com 06 ■ 111 innovative El Segundo Public Library RFP 422-03 Integrated Libiary System • March 23, 2022 Part of Clarivate Patron record includes a field for option to receive publicity from library iRequired INNOVATIVE The Attributes section of the patron registration record includes user -defined and custom data fields which could include this field. a � 1� Ilse lame en lYmMcacw lv ?cnlarc inll�ir PENEW Fr-ar • _xr<ss Ig10T MSyYAfq WRGE nELEIE Attnbute uW+e I y�ti-� • Pesya�s 1,_10 wlsp�.,i •• I 4 EmY! I II fields searchable, including but not limited to name, telephone, address, and email Required INNOVATIVE All indexed fields are searchable, including those listed here. Ability to copy details from one patron registration to another Required INNOVATIVE From the patron's registration record, you can copy to create a new registration. 59 World Headquarters • 1900 Powell St, Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com ■w0 • Utinnovative El Segundo Public Library RFP #22-03 Integrated Library System • March 23, 2022 Part of Clarivate (Registration process provides alerts for duplicate patron record based on defined fields Required INNOVATIVE When you create a new patron record in Leap and select SAVE, Polaris automatically checks for duplicate records. Polaris always checks the patron name fields (first and last names), birthdate and barcode for matches. You can also set Polaris to check the following additional patron record fields for matching criteria: ■ Phone ■ E-mail address ■ Any two user -defined fields +Ability to link memberships of people in same family Pptional INNOVATIVE Polaris supports the ability to create associations between two or more patron records. (Financial Management Ability to pay full or partial replacement of materials Required INNOVATIVE I Polaris tracks full and partial payments. ,Ability to waive or refund charges Required INNOVATIVE Polaris allows permissioned staff to waive and refund charges. Option for Patron type to determine fines and fees (Required INNOVATIVE Polaris fines and fees are defined by a combination of patron types and material types. 60 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www,iii.com iii innovative Part of Clarivate El Segundo Public Library RFP =22-03 Integrated Library System • March 23. 2022 MW Option for item type to determine fines and fees Required INNOVATIVE Polaris fines and fees are defined by a combination of patron types and material types. Ability to see fines history in patron account �Required INNOVATIVE The patron account displays current fines as well as a transaction history of fines. !Holds and Notifications lNotification for holds, overdues, courtesy notices to include telephone, email, and text Required messaging INNOVATIVE Polaris offers the following types of notices: ■ Overdue notices (1-3) j ■ Bills jJ ■ Fine notices ■ Request pick-up notices, and cancelled request notices ■ Reminders (e-mail only, with optional additional text message) Combined notices that can include overdue, bill, and request notices going to the same patron ■ Serial claim notices ■ Routing notices a Patron billing statements that list all the outstanding charges on a patron's account Ability for patrons and staff to cancel holds (Required I INNOVATIVE Patrons can cancel holds from their patron account in Discover. Staff can cancel holds from the patron record, from the request manager, or from the hold request workform. 61 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com a 0&Q Illinnovative El Segundo Public Library UP '=22-03 Integrated Library System • March 23, 2022 Part of Clarivate ;Ability for patron and staff to suspend or freeze holds Required INNOVATIVE Patrons & staff can suspend/reactivate holds from the patron account. Records are kept for notices sent Optional INNOVATIVE Polaris Leap keeps a record of all notices sent, including the type, date, and method of delivery. +Circulation and Management Detailed search ability in the staff client, including ability to filter and search by numerousRequired •fields including keyword, author, ISBN/ISSN, branch, etc. INNOVATIVE i All indexed fields are searchable, including those listed here. Searches can also be filtered by dates, statuses, etc. Off line Circulation lRequired INNOVATIVE Permission -based Leap Off line allows you to circulate materials while your database server or network are unavailable. *Settings &Print Offline Check Out il_ . b3rc— IJ 0 Spe I _03n Item Bamode Due Date ` I I 62 World Headquarters • 1900 Powell St, Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com Admikk 000 l« innovative El Segundo Public Library UP 1:22-03 Integrated Library System - March 23, 2022 Part of Clarivate Offline transactions are stored in the local storage of the user's browser until the user chooses to send them to the server for processing or to delete them. As you work in Leap Offline, you will see your transaction count increment with each checkout. The Transactions badge will keep you informed of your progress. TTwi"rw 4 * Settings $ Print Selecting the Transactions badge opens a dialog showing all the offline transaction files you have generated, with an option to delete them. My Offline Files x Filename Transactions PTF 2019D62616143871 STEWART-LT TRN 1 I understand that deleting files cannot be undone -ustomized receipt ability Required INNOVATIVE Polaris supports customized receipts (including a "you saved" message). 63 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com Ill innovative Part of Clarivate Ability to customize messages and notices INNOVATIVE El Segundo Public Library RFP #22-03 Inteqrated Library System • March 23, 2022 i red The library can customize notices so that they include specific data elements and can use the Polaris Language Editor to customize the notice text. In addition, because notices are generated with Polaris Reports, the library can customize the standard Polaris notice formats and any system -generated information using Report Manager and Visual Studio.net. Same record can be accessed at multiple workstations Required I. INNOVATIVE Polaris uses object locks to prevent simultaneous editing. When a Polaris record is open, an entry is automatically made in the Object Locks table so that no one else can change the record. When a record is locked, however, it is still available in 'read' or'access' mode for viewing by another staff member. When the record is closed, the entry is automatically removed from the Object Locks table. bility to auto -renew items INNOVATIVE uired Automatic renewals are completed as part of the Notices Processing SQL job. When the job runs, it automatically renews eligible items for which the item's assigned branch has the Auto -renew parameter set to Yes. 4bility to provide receipts via multiple options including email, print, and text messages INNOVATIVE Receipts can be delivered via print, email or text. nal Mobile circulation inside the building and outside the library for off line circulation IRequired INNOVATIVE Polaris Leap is a responsive, web access tool which can be used on a desktop, notebook, or tablet. This frees staff to connect with patrons and complete tasks wherever it is most convenient, whether inside or outside the library walls. 64 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www:iii.com Utinnovative! El Segundo Public Library RFP '22-03 Integrated Library System March 23, 2022 Part of Clarivate digital use counted toward circulation activity optional INNOVATIVE Digital use is included in circulation activity counts. CirE culation of digital materials can be viewed on patron account optional INNOVATIVE All circulation activity, whether print or digital, is managed in the patron account. REPORTS �gbility to export data in standard formats (i.e., MARC, text, CSV, Excel, XML, Required �PDF) INNOVATIVE List, count, and statistical report types can be output in Excel or Text. Patron history reports can be output in Excel or Word. With ExportExpress, item and bibs can be exported in MARC, Dublin Core, MARC XML, or LibraryThing. Ability to use report templates Required i INNOVATIVE Report parameters can be saved for later use and then edited to create a new custom report. Ability to create custom reports (Required j INNOVATIVE Custom reports can be created using SimplyReports or Microsoft Reporting Services. 65 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com 000 111 innovative Part of Clarivate Ability to schedule reports INNOVATIVE El Segundo Public Library RFP #22-03 Integrated Library System • Larch 23, 2022 Reports can be scheduled for one-time execution, or scheduled execution on a daily, weekly, monthly, or annual basis. Ability to identify patron inactivity INNOVATIVE Required Required Polaris provides a standard Inactive Patrons report that lists information about patrons registered during a specified date range whose accounts show no activity since the end of the date range. The report includes the patron's last activity date. 4bility to include cross-references between data sets Required INNOVATIVE Polaris uses the Microsoft SQL DBMS and is inherently referential by design. a,bility to produce reports on demographics I IRequired INNOVATIVE SimplyReports provides many filters to create thousands of list, count and statistical reports. ;Ability to report on and access any data within the database INNOVATIVE quired SimplyReports provides many filters to create thousands of list, count and statistical reports. In addition, using SQL queries, all data is reportable. Provides reports for which library materials are used and in which locations Optional INNOVATIVE SimplyReports provides item statistical and history reports. 66 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com Agn• Utinnovative El Segundo Public Library RFP �22-03 Integrated Library System • March 23, 2022 Part of Clarivate Ability to produce reports on demographics ptional INNOVATIVE SimplyReports provides many filters to create thousands of list, count and statistical reports. CATALOGING RDA ability and compliance INNOVATIVE Polaris contains all the changes to the MARC21 formats that have been made to accommodate RDA. You can load records with RDA, and they can coexist with non -RDA records in the same database. We do not require you to retrospectively convert your bibliographic records for RDA. quired Able to convert to other future formats and cataloging standards Required INNOVATIVE Every title in the library's catalog is represented by a bibliographic record saved in the Polaris database in MARC21 Format for Bibliographic Data. Non-MARC records such as Dublin Core can be imported but are converted to MARC formatted records in the Polaris database. kbility to integrate digital content from third party vendors Required INNOVATIVE Integration between Polaris and eBook vendors is supported. When the eBook vendor integration is implemented in Polaris, patrons can search for, place holds on, and check out eBooks from the vendor either directly from the PAC or the vendor's application. All associated circulation and patron accounting processing occurs in Polaris and is synchronized with any transactions made in the vendor's application. The library may restrict the display of integrated eBooks in search results and their subsequent circulation to specific organizations in the library system according to vendor contract. Polaris is currently fully integrated with Bibliotheca cloud Library, OverDrive, Baker & Taylor Axis 360, and Recorded Books (RBDigital). 67 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com 111 innovative El Segundo Public Library FFP #22-03 Integrated Library System March 23 2022 Part of Clarivate ,Able to use MARC records from a variety of sources lRequired INNOVATIVE Polaris is a MARC-based system and supports MARC21 bib and authority records. There is no limit to the number of item records that can be attached to a bib record. Polaris provides both import and export utilities and allows for creation of import profiles for batch loading. Polaris also supports Z39.50 copy cataloging. Ability to make global changes to the system Required INNOVATIVE Global changes can be made to bib and item records using record set functionality. Record sets group related records together so you can retrieve, change, or process them in one step. Bulk change is governed by permissions. If the library wants to restrict bulk change editing to a library's own records, this is possible. Bulk changes occur in real-time. ® S HEW PATRON Item Record Set e N FIN TOOL y PRIM ACTIONS- CREFRESH FIESULTS CE rvr, a0u'elw �eale EM:og2PArt 0.rwc Eel - '_= Fryc0. Re:we $IaWa-�� 4asrLraY Final •f, Tn. BRANCH couF[TwN TrnE EOCAnoH N. 41 � llIEIFL YRC{:f! LW[ !.+•U! - .e ar.: c,4_Hwa-, rwe u•ea^T ux"- •- _xY?Y++•-- f137:C _ou - eza-_.uex-. vrtw[n- ��'xr W -__E •- -. ]9.1p •a 1'rJ _or �1sASrd tl�lp[M•!_7✓RCeCa. .SAY. •.NTl. !e r'd\ .x'NCRf;L�v 11]cH: 68 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii:com innovative Part of Clarivate Item Record Bulk Change Huck Finn man•ahaknda N CInge Report Rero8L*aaogeReporf_?6191112112321bd Enur Reeard Set liirr• El Segundo Public Library RFP #22-03 Integrated Library System e March 23, 2022 Is. OLocahoo C`Cy lahon ®call Mob& VEWn; and Notes OMhcdlanews O—M Branch (NO change) A Rlhed Ranch (No charge; CoRecfion .No changer Item Record Bulk Change Huck Finn I mayahw�� enu change Report tW Bdk[31. geRepor_2g19111211-1321 bd Error Record Set L Name 9 Location -_`Caculalun (u Call N-ter pRlptics and Noles 0lAseellaneous Cveoladon $dWs (No charge) Nakrial Type Mo change) Loan Period (No charge) H.kk*k I (Nachage) Limp To P oJmp M Patrons wm des r.ba rt h++ b,sxwee (Nochage) Noncoodadng (No charge) Lowbk oxide syslenr No change! She11 t.00uon • (Nochange) t4RN 0ranelt • �yyplyepy. Temporary LOcafion F Code * (No change • (NO Charge) Renewal L"vNl Patrons wm this Nanenr only ' (No dWW) Pakned bonowers • (No rdarge) Do -1 Roan • (No change) 0o im1 mail m Pawn (No change) 69 World Headquarters • 1900 Powell St., Suite 400 a Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com 00 111 innovative Part of Clarivate Item Record Bulk Change Huck Finn may. ab—a aWI, Change Report Ilenl6uikChangeReporl_2015111_11�13-4 M E—Rxorn SO Name El Segundo Public Library RFP �22-03 Integrated Library System • March 23, 2022 G Locabun lumber 0Dool— a K1 Notes OM-ehare— (lo change; Rrafia Ju eaR nu�aryKi Nur-bry raccr� .Ability to intearate dlaltal content trom local library INNOVATIVE Polaris Leap allows cataloging of digital content, which then can be searched through Vega Discover with thumbnail display based on the externally stored digital content. For example, the Central Arkansas Library System makes its photo collection and other digital assets available in Vega Discover as shown below. I Central Arkansas Library System 9 ® A ?-Lng11 CALS web s,le Lei ul Mn¢+r WIM aba iN14 Q Charles W. Hughes Korean War collection [DIGITAL CONTENT] Q Hugh?sbChalrles W 1931. n o ,. r This cellxnon contains --al hislory inlervier.wnh Charles'N Hughes lrom September.11. 2010 as well as photographs.,dd me Is c perlmenllo his mi Many se. aand his library of Korean War Meralure t gNrt � ARCHIVAL MATL Q ARCHIVAL MATL.,,a :.- tJly Bookshelf ■Roalpnari<5 70 World Headquarters • 1900 Powell St., Suite 400 e Emeryville, CA 94608 e +1 510 655 6200 • www.iii.com 000 atinnovative El Segundo Public Library _ RFP 22-03 Integrated Library System • March 23, 2022 Part of Clarivate .Ability to create and populate item information during MARC loading process Required INNOVATIVE During the import process you can opt to create item records from embedded holding tags in the imported bib record. You can open the Item Records tab to specify the tag number and subfields to map to the fields in the item record. You can also specify an item record template to use to fill in any fields that might be missing from the embedded holdings information. ellcheck capability INNOVATIVE Polaris Leap is web -based and you can use the browser spell check feature. SERIALS - MAGAZINES Ability to send claimed missing issues to vendor lOptional INNOVATIVE Serials claiming can be set up to be manual or automatic, and the claim notification method and text can be set in Polaris Administration. When issues are automatically claimed, their status changes to Claimed via overnight processing. The claim notices are generated automatically as a -mails or as printable notices, depending on your claiming notification method. When the claiming method is set to e-mail, the e-mail notices are generated (either by automatic or manual claiming), and they are sent out by the e-mail manager. The Claim Alert List lists the serial issues/parts that are eligible to be claimed based on the claim alert date in the supplier record and the serial holdings record. Generate automatic reports for missing issues Pptional INNOVATIVE See above — Polaris Leap supports automatic claiming. 71 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com Ill innovative Part of Clarivate El Segundo Public Library RFP �22-03 Integrated Library Svstem • March 23, 2022 Ability to create routing information loptional INNOVATIVE When you check in a serial issue, you can print a route slip to attach to the issue if you want to route it to several people. MODIFICATIONS eatures easily customizable from staff side lRequired INNOVATIVE Staff operators can save default search options in the Find Tool. They can set the Find Tool to default to the same selections in the Search by, Type, Sort by and Limit by boxes each time they search for the same type of record. The settings are associated with log -in information. 72 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 S10 655 6200 • www.iii.com � s�cUT'v 000 Illinnovative El Segundo Public Library ., - — _ RFP=`22-03 Intecratea Librzry System March 23, 2022 Part of Clarivate Users can set the following preferences: ■ Default initial view for the Check In and Item Record workforms ■ Default status filters for the Request Manager views ■ Number of recent records displayed in the Workforms tracker ■ Default item template used for item creation 4 ® SNEW PAi ION fi PRIM Settings © CREFRESH a Pti oeuors cew.ralLw• a'.,r� scelasla Jwlimrs De'aus^:. Reryral rev.ager Delautt slaws lVaklmn hacker PexM reczNz Geck n {.. � Ibkn YF-s � Parn^ 1 ]Krwr .N-�rr • ILL . IIMI ReaC. .tl� � Ilem . Ilem Teripae -•>M -- h-se,k •JY.A Item fiu,A Garye TemJals sme SYSTEM, SERVER, AND SOFTWARE FUNCTIONALITY Ability to add and integrate API's Required INNOVATIVE The Polaris API is well -documented and comprehensive. We have customers who have used our API to do everything from integrating their own open source discovery layer to implementing a cloud -based telephony system. Industry partners have used the Polaris API to create Facebook integrations, real-time eBook interfaces, and address verification applications. Some ILS companies market a very broad suite of APIs because it's the only option they provide for interoperability and customization. Even though they offer a SQL database, they deny or discourage you from accessing your database. Polaris has a comprehensive API; but we also provide you complete access to your SQL database along with documentation which outlines the database elements in plain English. It is also important to note that Polaris offers one API, not a suite of APIs. 73 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com 111 innovative Part of Clarivate El Segundo Public Library RFP =22-03 Intecirated Library Svstem • March 23, 2022 The Polaris Developer Network ve[ er. olarislibra .coi provides complete interactive API documentation as well as an interactive component ("The Developer's Sandbox) where developers can test their queries and get a full response. The Developer Network also includes a user forum for peer -to -peer discussions about API development projects. (Ability to customize options for staff and public interfaces Required I INNOVATIVE Polaris Leap includes a number of parameters and options that allow each library to configure the system appropriately at the system, library, branch, workstation, and staff level. All such options and parameters are initially configured during implementation. Your implementation project team assists you with creating a profile for these system settings. Defaults can be easily set by each library, using Polaris's user-friendly graphics, to reflect local practice and can be easily modified by the library at any time without intervention. Ability to access the ILS from anywhere IRequired I INNOVATIVE Polaris Leap is a responsive, web access tool which can be used on a desktop, notebook, or tablet. This frees staff to connect with patrons and complete tasks wherever it is most convenient, whether inside or outside the library walls. ,Automatically performs regular backups INNOVATIVE uired Innovative performs daily backups using snapshot -based technology as part of the standard hosting package. The snapshots are stored in geographically diverse locations that are replicated to other geographically separate data centers to meet the offsite storage requirements for all customers. Random backups are periodically tested and restored to ensure compliance. For backup data, nightly backups are retained for 30 days after which they are destroyed/wiped. Note that long-term storage of backups is also available as a service upgrade. 74 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com Adglbk 000 r« in---ovative El Segundo Public Library RFP #22-03 Integrated Libiary System • IJlarch 23, 2022 Part of Clarivate Developer is responsive to system issues IRequired INNOVATIVE Through our Agile development process, Innovative releases software updates approximately quarterly, which include enhancements as well as any maintenance fixes that are needed. For all released products we inform our library partners of these releases through our library partner support system and direct communication. Typically, our support team works proactively with each library partner to plan upgrades to the latest releases in a fashion favorable to the individual library partner. User -driven development and enhancements are managed using a shared space called Idea Lab. Idea Lab is an innovation environment, designed for users to submit, discuss, and vote on ideas to improve solutions for libraries. Idea Lab uses "challenges" to collect ideas. A challenge is a time -bound event that is focused on a specific opportunity that could be a topic, a functional area, a product, or a theme. Each challenge is designed to solicit actionable ideas from the participants, with a clear path to implement one or more winning ideas. All users can comment and vote on ideas. Idea Lab uses automated algorithms and an expert review process to promote the best ideas for prioritization by the group before winning ideas are selected. When the challenge ends, Innovative will announce which winning ideas have been selected, and what users can expect with regard to how those ideas will be implemented. Notion in advance of any updates INNOVATIVE For all released products, we inform our customers of these releases through our support system and via direct communication ,Ability to integrate use of SIP2 connections INNOVATIVE Required Polaris supports SIP2 connections and we support all SIP2 messaging. 75 World Headquarters • 1900 Powell St„ Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www:iii.com iii innovative Part of Clarivate Security applied to each user account INNOVATIVE El Segundo Public Library _ RFP#22-03 Integrated Libra, y System • March 23, 2022 Required Polaris supports a permissions model that allows libraries to establish security based on the following criteria: who is performing the action, the action to be taken (create, access, modify, delete), the type of record upon which the action is taken (patron, fund, item, etc.), and the organization that 'owns' the record (branch, library or system). Workstations can also be restricted to specific functions. This model allows a tremendous degree of flexibility and granularity in assigning permissions and includes options such as group permissions to expedite initial setup. stomer information remains securely in the United States 1 IRequired�� INNOVATIVE Yes, all customer data will remain in the United States. roper security is in force to prevent fraudulent activity Required INNOVATIVE ■ Physical Security: Data centers are designed to satisfy requirements of most security sensitive customers with constant monitoring, high automation, high availability, and highly accredited to global security standards. ■ Security: Security is an important part of our reputation; it is critical to earning our customer's trust, vital to how we do business, and essential in delivering our product. Innovative's Information Security Management System (ISMS) supporting its cloud and hosted infrastructure is based on NIST and is ISO 27001:2013 certified. For more details on Innovative's ISMS please visit the www.iii.com/Security web page. Data Security: The Library's catalog and patron data will be accessible by authorized Innovative Staff for the purposes of maintenance, support and backup management. Library staff may access catalog and patron data at the sole discretion and enforcement of the Library. In the event that patron or catalog data is requested by a legal authority, such inquiries will be directed to the Library as the sole owner of the catalog/patron data. 76 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com Utinnovative El Segundo Public Library `« RFP r22-03 Integrated Library System March 23, 2022 Part of Clarivate MIGRATION, TRAINING, AND SUPPORT INNOVATIVE Please see page 81 for a Project Plan, omplete migration of customer, bibliographic, and item data from Sierra ILS (Innovative Required nterfaces) INNOVATIVE Our knowledge of Sierra's data and policy codes allow us to provide the library with a comprehensive and accurate migration to the Polaris system. During the migration, Innovative's Implementation Services group will work closely with the library's assigned project team to create a profile for the data migration project that accurately reflects the library's desired data mapping instructions. IIDocumentation is readily accessible and keyword searchable INNOVATIVE All Polaris documentation is available online through the Training and Learning Center at litt sR //sul2port.iii.com. JIData migration is secure (Required I INNOVATIVE IAll data migration work is secure and performed within the United States. KS vendor provides regular update on open support tickets Required INNOVATIVE All tickets are submitted and viewed in the Customer Supportal, an online portal that provides exclusive access to your site manager and team, as well as inside product knowledge and resources. The ticket page features all the information pertaining to the ticket including a description of the issue, pertinent attachments, and comments from Innovative and the Library. This allows libraries to review support activities at any time without having to wait for periodic service reports. 77 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com 111 innovative El Segundo Public Library RFP #22-03 Integrated Library System • March 23, 2022 Part of Clarivate !Ilssues are escalated if unresolved lRequired INNOVATIVE Our goal is to provide extraordinary customer service to our customers. Innovative follows a clearly documented escalation process to ensure your support ticket is placed in an expert queue and addressed by cross -functional teams, product experts, and subject matter experts. Our team works consistently to build deeper product expertise and consortia support within the Customer Support Department. If an issue cannot be resolved by the support team, the Site Manager escalates the issue to the manager of Polaris Customer Support, who can enlist any employee to resolve the issue. All tickets are submitted and viewed in the Supportal, an online portal that provides exclusive access to your site manager and team, as well as inside product knowledge and resources. The ticket page features all the information pertaining to the ticket including a description of the issue, pertinent attachments, and comments from Innovative and the Library. This allows libraries to review support activities at any time without having to wait for periodic service reports. For service requests requiring immediate assistance, Innovative recommends that libraries contact your site manager phone or log a detailed ticket with the urgency of Site Down in the Supportal. An automated response acknowledges the request, and a staff member, or your site manager, will then contact you based on the priority of your service request. Library coordinators are encouraged to give specific examples of problems to expedite resolutions. �Phone support provided to assist with support and tickets lRequired INNOVATIVE Around -the -clock help can be reached online through Innovative's Customer Supportal (web -based support center), e-mail, or toll -free telephone number. Live telephone coverage is provided at all hours. 'Staff have the ability to change their passwords lRequired INNOVATIVE Polaris uses Active Directory to manage staff credentials. 78 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 6S5 6200 • www.iii.com 000 Illinnovative El Segundo Public Library RFP =22-03 Integrated Library System March 23, 2022 Part of Clarivate Staff have the ability to manage permissions squired INNOVATIVE Polaris supports a permissions model that allows libraries to establish security based on the following criteria: who is performing the action, the action to be taken (create, access, modify, delete), the type of record upon which the action is taken (patron, fund, item, etc.), and the organization that 'owns' the record (branch, library or system). Workstations can also be restricted to specific functions. This model allows a tremendous degree of flexibility and granularity in assigning permissions and includes options such as group permissions to expedite initial setup. 79 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com Adma■00 ► 111 innovative' El Segundo Public Library RFP #22-03 Integrated Library System • March 23, 2022 Part of Clarivate 80 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com Ill inn ova t i ve Part of Clarivate El Segundo Public Library RFP = 22-03 Inteprated Library System • March 23, 2022 Innovative's proposal represents the best opportunity for a smooth transition from the existing Sierra system. Innovative's Professional Services team uses proven methods, tools and approaches to ensure that your library is successful with the upcoming ILS migration. Implementation Innovative uses a library implementation methodology that consists of five phases: + Phase 1 — Project Planning • Phase 2 — Profiling and System Setup • Phase 3 — Data Mapping and Test Load • Phase 4 — Training and Data/Configuration Review • Phase 5 — Go Live and System Acceptance This methodology is designed to be a well -organized and structured process to ensure a smooth and successful implementation. It is a proven implementation approach incorporating the experience of over 9,500 implementations for libraries in 66 countries around the world. The Innovative Library Implementation Methodology incorporates all the necessary components for a successful project including: • Clear establishment of project organizational roles and staffing for both Innovative and the Library ■ Use of industry best practices for system setup • Standardization through project planning templates a Open and transparent library access to project plans and status reports Advanced techniques, tools, and deliverables to accelerate implementations • Robust quality assurance and testing ■ Use of checklists for testing and go live Phase 1 — Project Planning The initial phase of the project establishes clear project sponsorship, ensuring that the management resources are in place to guarantee project success. Library needs and expectations are fully discussed, and agreement achieved on deliverables. The project plan phases are expanded with detail provided as to timeline, responsibilities, and ownership. A communication plan is created that determines the frequency and method of communications between the Innovative and library project teams. Team assignments are finalized as well as roles within the teams to ensure clear responsibilities and accountability. 81 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com •00 111 inr-lovative El Segundo Public Library RFP ::22-03 Integrated Library System IAarch 23, 2022 Part of Clarivate W The outcome of Phase 1 is creation of a Tracker project, full access to the Polaris Implementations Portal, downloadable Polaris documentation, project team identification and organization, establishment of an implementation project schedule, and agreement on the final project plan and timeline. Phase 2 — Profiling and System Setup The second phase of the implementation focuses on getting your software configured and your data successfully migrated. During this phase, your project team will assist with creating a profile for the system settings. Your servers will also be staged and prepared with the Polaris software in anticipation of the training data load. The outcome of Phase 2 is full access by your library to the software, completion of the profile review, and approval/signoff of the initial profiling. Phase 3 — Data Mapping and Test Load The third phase of the implementation focuses on data. During this phase, your project team will assist with data mapping. Your library will have opportunities to participate in the data process, from mapping existing data to new Polaris settings, reviewing migrated data in Polaris, and final approval of the data migrated. There will be ample opportunity to review the initial data migration and for Innovative to correct any problems discovered. The outcome of Phase 3 is a completed data load on the test database for training. Phase 4 — Training and Data/Configuration Review The fourth phase continues to build on the setup and profiling of your system with training on the software and data review. The "train the trainer" sessions focus on making sure that your core staff has the knowledge and the tools that they need to effectively extend that training to frontline staff. Because Polaris training is performed using your own data, there will be ample opportunity to review the initial profiling and data mapping, and for Innovative to correct any problems discovered. Innovative trainers support the library training staff to make sure they are successful in preparation for production rollout. This is also the time to complete Integration testing for third party products. Phase 4 gives you the confidence that your system is working as promised. You'll have the opportunity to verify the data load, test the system functionality, train your staff, and have the opportunity to make any configuration adjustments as desired. Phase 5 — Go Live and System Acceptance This phase is the culmination of the previous four stages. The production data load occurs followed by go live on Polaris. Because of the thorough effort and focus applied to the previous stages, this stage typically completes with few problems allowing all to celebrate the library's success on Polaris. Innovative offers the option for your project manager to be on site during go live to assist your staff with any questions. 82 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com ■00 Agahk Utinnovative El Segundo Public Library RFP ,'22 03 Integrated Library System March 23, 2022 '+ Part of Clarivate The outcome of Phase 5 is project completion, system acceptance, and transition to the Customer Support team. During the course of all phases, Library and internal checkpoints are established to ensure continual communication using tools provided and weekly phone calls. Additionally, escalation paths are set for those risks that manifest into problems that need focused attention. However, it should be noted that our process is established to prevent the need for escalation by stressing proactivity every step of the way. The expertise of our Professional Services Delivery team is unparalleled. Our Project Managers and Professional Services staff who scope the project, prepare proposals, present statements of work, and implement your project are all subject matter experts with many, many years of experience. We use standard tools, such as Phaseware's Tracker and our Implementations Portal, for project communication and file sharing. Your Innovative Project Manager will work with your team to create a project plan and will monitor and manage all implementation activities. Innovative will take the lead in maintaining the Project Plan, noting the completion of each task as it occurs. Both Tracker communications and weekly conference calls will allow both parties to confirm the status of tasks throughout the project. Draft Timeline This draft timeline begins at contract signing and outlines overall steps and responsibilities for your Polaris implementation. This project plan will be tailored to your needs and mutually agreed upon after Innovative meets with you and fully understands your library's requirements. Date Event Responsible Party Week 0 Contract signed Library Week 1 Initial phone call to discuss project and profiles and schedule creation PM Week 2 Add Library staff to Basecamp Project PM Week 2 Servers, 3rd party software/Polaris licenses ordered Polaris Week 3 Profiling session - Work on profile (2 days) PM / Library Week 4 Library staff work on Polaris profiling document Library Week 4 Completed Polaris Profile due to Project Manager Library / PM Week 5 Server Installation Tech / Library Week 5 Profile Entry PM Week 5 Test Load data extraction Data / Library Week 6 Implementation Profile final review PM / Library Week 6 Test data analysis Data 83 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com 000 ill innovative Part of Clarivate El Segundo Public Library RFP==22-03 Integrated Library System • March 23, 2022 Week 7 Data Mapping for Test Load Data / Library Weeks 8-9 Test Load of Data Data Week 9 Polaris's review and test of data on server PM Weeks 10-19 Data review and feedback to Polaris Library Week 10 Webinar: System Administration (6 hours) Library / Trainer Week 11 Polaris Training — Leap/Circulation, Cataloging (3 Library / Trainer days) Weeks 12-19 3`d Party Testing Library Weeks 12-19 Internal Staff Training Library / Trainer Week 13 Polaris Training #2 — Acquisitions and Serials (3 Library / Trainer days) Week 14 Webinars (15 hours) Library / Trainer Week 19 Data Mapping sign -off Library Week 19 Workstation prep and testing for Polaris Off line Library Week 20 Final Data extraction after library is closed. After Data / Library data extraction, libraries should set their system in a Read -Only mode so that patrons do not place holds or make changes to their accounts in the PAC, and staff don't make changes in the client. Week 20-21 Library is offline with Polaris. NO MORE WORK IN Library CURRENT ILS. Staff will be able to check materials in/out and register new patrons in Polaris Client offline. Leap Offline allows check-out ONLY. Staff cannot collect fines, place or fill holds or do any other circulation, cataloging, acquisitions, or serials activities during the offline time. Week 21 Vega Migration TBD Week 21 Live on Polaris PM / Library Week 22 Webinar: EDI (3 hours, post go live) Trainer / Library Week 25 Transition to Support PM/Library 84 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com 000 111 innovative Part of Clarivate Data Migration El Segundo Public Library RFP'122-03 Integrated Libiary System • March 23, 2022 As both Sierra and Polaris are Innovative platforms, we have full access to all of the tools to manage the data transfer and offer complete end -to -end migration services, from data extraction from Sierra to profiling and loading into Polaris. Our knowledge of library system data and policy codes allows us to provide the library with a comprehensive and accurate migration to the Polaris system. During the migration, Innovative's Implementation Services group will work closely with the library's assigned project team to create a profile for the data migration project that accurately reflects the library's desired data mapping instructions. Data Review Once the implementation project begins, the library will provide Innovative with a copy of the database files to be converted. These files must be provided to Innovative in accordance with the content and format specified in the "Polaris Data Migration Guide". This document will be provided at the beginning of your implementation but may also be requested at any time. Innovative will test and analyze copies of library -provided data to determine if it can be migrated as -is to the Polaris system. Reports will be generated during this discovery phase to determine if action must be taken to correct structural problems with the data (such as removal of corrupt records or identification of item or patron records that contain erroneous or missing coding). Library staff will also find these reports useful during the profiling of Polaris policy and statistical codes, and to make individual corrections to incorrectly coded data. If our review reveals significant issues with the data or if the library already has a list of cleanup procedures it wishes to address, the library's assigned project lead and Innovative's assigned migration specialist can discuss the available options. If the library has contracted with Innovative for custom data conversion or Library of Congress authority control processing services, a profile and planning for these processes will be established during the discovery phase. Depending on the library's capability to customize the output mappings for item and patron records, we can provide a layout of preferred record structures to assist in streamlining mappings from the legacy file structures to those used by the Polaris system; otherwise, we will re -map the fields to the locations we use for loading. Innovative will develop a code mapping profile with the library's assistance to change the current system codes to those preferred in the Polaris system. Additionally, the layout of some fields, such as call numbers or notes in the items and demographic data (names, addresses, phone numbers, etc.) or notes in the patron records, will most likely need to be altered to reflect their corresponding structures within the Polaris system. Assuming the exported data is uniform, these field changes are quite simple and are discussed during the time that the code mappings take place. The culmination of the review period will be the creation of a migration profile that will consist of indexing parameters, data normalization instructions, and code mappings. This document will be sent to the library for review and signature. 85 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com 000 «t innovative El Segundo Public Library _ RFP " 22-03 Integrated Library System March 23, 2022 Part of Clarivate Bibliographic and Authority Data Migration Once the designated migration period begins, the library will export a new copy of the bibliographic data and existing authority files and send them to Innovative for processing and loading. Upon completion of any necessary preparation work, the bibliographic file will be loaded into the Polaris database and indexed based upon the profiled parameters. If applicable, the authority records likewise will be loaded and indexed based upon the profiled parameters and will be linked by the contents of the headings to the bibliographic file to create cross-references. Item and Holdings Data Migration During the discovery period, Innovative will generate reports of key item fields from the test data. Innovative will return these reports to the library to allow the library staff to make any desired corrections to the data, if necessary, in preparation for the migration period. Innovative and the library will also develop a profile for migrating the library's existing item policies over to the Polaris system and for making any requested updates. Since the Polaris item policy tables are organized differently than the parameter files on the current system, a code mapping profile will need to be developed to translate existing codes to their corresponding Polaris values. By default, the codes held within the item records will be mapped one -for -one and, using global criteria, Innovative will remove records that the library does not wish to migrate. Additionally, we also will set incorrect codes to global defaults provided by the library. For example, if the library only has 50 material type codes, but there are a handful of items with material type codes higher than the master list used by the staff to create items, the library can provide us with instructions to globally map these erroneous codes to one of the valid codes created for the Polaris profile. These records will also be added to a Polaris Item Record Set to allow the library staff to review them to make any post -migration bulk changes of its own. If the library has pre -determined or decides during the discovery phase that it would like to customize the migration process to include a reconfiguration of its policy tables (and therefore a re -mapping of its item codes), Innovative also can provide this service. This processing can include the re -definition, expansion, or collapsing of codes, and even the creation of new code categories that the library may not have used in the current system but would like to use in the Polaris system. Patron Data Migration Patron records will be reviewed during the discovery phase and reports will be generated for review and possible data cleanup by the library. As with the migration of the item records, profiling of the patron codes and their corresponding policies will also occur, and the library will be given the opportunity to determine if the staff desires any special processing to be undertaken. 86 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iiLcom •�• _ IIIinnovative El Segundo Public Library RFP = 22-03 Integrated Library System March 23, 2022 Part of Clarivate As part of our default processing, we will map the patron codes one -for -one and, if so desired, globally remove records such as expired or permanently stopped patrons. Additionally, we also will set incorrect codes to global defaults provided by the library. For example, if the library has five patron category codes, but there are a handful of patrons with blank values in the category codes field, the library can provide us with instructions to globally map a specified code into the blank fields. These records will also be added to a Polaris Patron Record Set to allow the library staff to review them to make any post - migration bulk changes of its own. If the library has pre -determined or decides during the discovery phase that it would like to customize the migration process to include a reconfiguration of its patron codes, Innovative also can provide this service. This processing can include data cleanup or enhancement such as global zip code changes, normalization of name entry conventions, creation of statistical classification codes, etc. Circulation Transaction Data Migration Innovative will migrate the library's current checkout records, circulation year-to-date and lifetime circulation counts, current fines and fees, and current holds (reserves). Migration processing is structured in such a way as to reduce the library's offline period, thereby minimizing the interruption of library operations during the cutover period. Innovative will instruct library staff in the usage of the Polaris offline circulation subsystem during the period where we are converting the circulation transactions to allow the library to continue capturing vital circulation activity. Acquisitions Data Migration Acquisitions Data to be Migrated: Vendors/Suppliers, and provision bibs for on -order items if they currently exist. Innovative is open to conversations with the Library about developing a custom migration of orders, funds and fiscal years at additional cost. It should be noted that this migration would extend the implementation timeline. Other Data Files Innovative has experience in the conversion of various local databases. If the library has a specific need that has not been detailed in the RFP, we would be interested in discussing possible solutions. Final Data Processing For El Segundo, we recommend performing the data migration in two stages. This will involve an initial cut of the data early in the implementation process followed up by a final full cut of all the data files to be converted just prior to going live on the Polaris system. This allows the library to continue to operate as normal throughout the implementation process. Additionally, the initial conversion period will allow both Innovative and the library to work out any unforeseen issues with profiling, inconsistent data, or other scheduling adjustments that may need to be made without requiring the library to stop cataloging or circulate in an off-line mode. 87 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com •06 • 111 innovative El Segundo Public Library RFP #22-03 Integrated Library System • March 23, 2022 Part of Clarivate Typically, we recommend that the library schedule the necessary time and resources to work out the code mappings and profiling with Innovative immediately after the implementation begins. Once complete, the first copy of applicable data files should be sent. We will process the data against the code mappings documents and load the data on the library's new training server. Polaris application training will be performed on the library's own data, giving the library an opportunity to review and approve the initial conversion. Although it is usually not needed, Innovative will do a second test load of the data after training and before the final data pull if both the library and Innovative determine that it is necessary. Normally, a second test would only be necessary if a profile needs to be re -done or if there were integrity problems with the original data pull that were not discovered until after the first test was essentially complete. Upon receipt of signed confirmation from the library that the initial conversion work is correct, the final copy of all the applicable data files will be exported and sent to Innovative for processing. This subset of data will be processed in the same manner as the first copy. Since code mappings and other procedures have been set in place from the conversion of the first cut of data, final processing typically takes just a few days. During this time, the library will discontinue circulation on the current system and begin using Polaris offline software to circulate (check -in and check-out) items and register patrons. Library patrons will continue to use the current public access catalog throughout this period. Once the processing of the final cut of data is complete, the library will batch upload into the Polaris system any cataloging records and offline circulation/registration files it has created in the offline period. At this point, the PAC stations for the current system will be turned off and the library patrons and staff will begin full usage of Polaris. Other Workflow Considerations While the workflow described above is the one generally preferred by most libraries as they migrate from a previous system to the Polaris system, Innovative is sensitive to the fact that for some libraries extenuating circumstances may not allow them to follow such a plan. Several factors may make it impossible or too difficult to perform the migration in the method detailed above, such as: • The library requires significant data cleanup or enhancement work. • The library is forming a consortium for the first time with libraries using a variety of automation systems. Data export capabilities from the previous system are limited or require significant system downtime. The library requires an aggressive implementation plan and does not wish to convert circulation transactions or only wants to export data once. In these cases and others, Innovative is flexible and will work with the library to develop a plan that best suits the needs of the library. While we run several implementations concurrently and some negotiation may be necessary to determine the best way to fit a specific plan into our queue and into the library's desired schedule, we are confident that such a plan can be agreed upon. Innovative has experience converting databases from Sierra systems. Additionally, Innovative has unparalleled knowledge of Sierra data structures and has established mappings for all Sierra data types. While these standard mappings may require some modification based on your local needs, our experience ensures effective migration of the El Segundo databases. 88 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com ill innovative Part of Clarivate Training El Segundo Public Library RFP - 22-03 1 nteg rate6 UbrarV Svsiern - r•.ic._ _- Innovative's approach to training is to thoroughly train a core group. This core group will receive in-depth training on the various subsystems. This core group will, in turn, train the remainder of the library staff. Training materials are provided by Innovative trainers at the time of initial training. In addition, Polaris Leap user guides and help files are available for on- going reference and training purposes. They may be customized as required by the site for local use. All initial training will be live instructor -led training, either onsite or remote. However, our online learning center includes many hours of recorded topic -specific training, on focused subjects, that are freely accessible by libraries on an on -demand basis. These recordings are most useful for refresher training, or as references to answer specific questions on functionality. Patrons normally can use Discovery successfully without any training, and without referring to the in - context help instructions. The Polaris Implementation Manager and the library's local system administrator will work closely to determine the best method of integrating consultation and hands -on -training to maximize the value to the library. This process will subsequently provide the library with a thorough understanding of the capabilities of the Polaris Leap software. Role of the Implementation Manager Upon contract signing, Innovative will assign an Implementation Manager whose role will be to work in conjunction with the library during the implementation phase of the contract. The Implementation Manager will be responsible for working with the library's System Administrator to establish the project schedule and to customize the implementation and training processes to best meet the needs of the library. The Implementation Manager will oversee all Innovative's tasks and deliverables and will serve as the library's first point of contact with Innovative from the moment of contract signing until the time the library has gone live on the Polaris software. Training includes: Project Consultation • Polaris Application Training o Patron Services o Cataloging o Acquisitions o Serials ■ Polaris System Administration • SimplyReports 89 World Headquarters - 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 - www.iii.com Ut innovative Part of Clarivate Additional Training El Segundo Public Library IF RFP #22-03 Integrated Library System - March 23, 2022 Throughout the year, Innovative product experts lead live workshops and bootcamps in our virtual classroom and onsite with our customers. Topics include cataloging essentials, SQL reporting, metadata workflows, and modernizing MARC and linked data. Examples of functions you may study include managing a fiscal close, how to pull a custom report, and how to add a library branch. In addition to the core training described above, Innovative offers short feature sessions including: • Cataloging Refresher • Circulation Refresher • Serials Refresher • Creating and Using Import Profiles ■ Creating Cataloging and Serials Labels • Holds/Request A to Z • Preparing and Executing a Fiscal Year End Rollover • Setting Up Subscriptions and Standing Orders 90 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com 00 ill innovative Part of Cladvate El Segundo Public Library RFP #22-03 Inteqrated Libiary System • March 23, 2022 The Proposer must provide three to five (3 to 5) references that demonstrate ILS performance and support. This information must include the individual's name, company, organization, title, phone number, and email address. Include details and the dates and services provided. INNOVATIVE Polaris is the premiere ILS for public libraries in the United States and Canada. Many of our customers are former Symphony libraries — three of which are noted below. All Innovative's activities revolve around libraries. Our exclusive focus is on the development, delivery, and support of leading -edge software. In support of our libraries, we also provide consulting and data services for customers. Innovative has 43 years of experience delivering software solutions to libraries and a proven track record of meeting delivery commitments. Innovative provides a comprehensive range of services covering implementation and ongoing support for all our software solutions. These services include project management, installation and configuration services, customization and interfacing, data migration, training, and support. Peoria Public Library (AZ) Aaron Rostad, Technology Librarian 623-773-7568 aaron.rostaci _eoriaa2gov Customer since 2009 Migrated from Symphony # of Items: 272,000 # of Libraries: 2 # of Patrons: 75,000 Annual Circulation: 1,618,357 Service Population: 157,653 Placer County Library (CA) Mary George, Director of Library Services 530-886-4550 moeorQe2olacer.ca.gov Customer since 2018 Migrated from Symphony # of Items: 217,000 # of Libraries: 9 # of Patrons: 98,000 Annual Circulation: 1,100,000 Service Population: 195,000 91 San Diego Public Library (CA) Phil Gunderson, ILS Manager 619-238-6634 p�jundei-son@sandiecio.gov Customer since 2019 Migrated from Symphony # of Items: 5,535,415 # of Libraries: 36 # of Patrons: 696,746 Annual Circulation: 6,877,913 Service Population: 1,345,895 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com innovative Part of Clarivate El Segundo Public Library RFP #22-03 Integrated Librery Svstem • March 23, 2022 92 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com 111 innovative Part of Clarivate El Segundo Public Library RFP =22-03 Inteqrated Library System • March 23, 2022 Innovative's cost proposal is confidential and, therefore, separately bound. 93 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com {1T Y D� CS�Gt5S�4 Ut innovative Part of Clarivate El Segundo Public Library RFP #22-03 Inteqrated Library System • March 23, 2022 94 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com s�cu� Ut innovative Part of Clarivate El Segundo Public Library RFP-r22-03 Integrated Library System • March 23, 2022 �+ Please see the following pages for Innovative's contract considerations: • Contract Considerations Letter • Certificates of Liability Insurance 95 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com Agn 000 i « innovative < El Segundo Public Library RFP #22-03 Integrated Library System March 23, 2022 Part of Clarivate W 71 World Headquarters • 1900 Powell St., Suite 400 • Emeryville, CA 94608 • +1 510 655 6200 • www.iii.com i n n ova t i ve Part of Clarivate World Headquarters 1900 Powell St Suite 400 Emeryville, CA 94608 +1 510 655 6200 Ireland 9th Floor i George's Quay Plaza George s Quay, Dublin 2 +353.1.672.2300 March 16, 2022 Mark Herbert City of El Segundo 350 Main Street El Segundo, CA 90245 Dear Mark, In reference to Request for Proposal Reference Number: 22-03 Title: Integrated Library System Innovative Interfaces Incorporated Contract Considerations: Innovative appreciates the opportunity to respond to your Request for Proposal. Innovative understands that both parties will have an opportunity to negotiate definitive contracts together. We have included comments below to bring up some of our key proposed suggestions to address this particular proposal and to highlight a few issues that we may need to discuss further, such as licensing language needed to license commercial software to the City. Innovative requests that our proposed Agreements will be used as the basis for contractual negotiations, and mutually agreeable revisions will be incorporated into the final Agreements appropriately. Innovative is also willing to amend the existing contracts between the parties to accommodate any new software licenses, if awarded Section _ PSA Section 15.A. PSA Section 15.D. and 16. PSA Section 18. PSA Section 19 PSA Section 22 Comment Because of the nature of the proposed solution and associated pricing, we cannot agree to a termination for convenience provision for the software solution itself but are amenable to such a provision for the proposed professional services. Innovative will retain ownership of the Intellectual Property Rights in the Software and the Services. The Software and Services are not "Work for Hire" and Innovative shall retain ownership of all IP, including source code, tools, XML schema, etc. The City shall own all documentation created or generated by the City. Innovative shall own all documentation created or generated by Innovative. Our standard license and professional services agreements delineate the indemnities we are able to offer, which cover third -party claims of U.S. Patent or Copyright infringement. We may be able to work with you on additional indemnity needs, but please note that we cannot agree to the broad indemnity provisions as currently proposed. We will need some flexibility to the non -assignment clause to allow for instances of merger, acquisition, or reorganization. We have attached a copy of our Certificate of Insurance for your review. Please note that our CGL limits are $1,000,000 per occurrence and $2,000,000 general aggregate, Technology E&O including Cyber Liability of $10,000,000 per claim and 1 $10,000,000 aggregate, which are industry standard. While Innovative intends to maintain insurance as long as we are a going concern, we cannot guarantee insurance past the term of your contract. We use reputable carriers in good local standing, but cannot guarantee A.M. Best. Innovative requests not to provide waivers of subrogation and that that customer insurance be primary for the customer. We can work with you on additional insurance needs. PSA Section 23. We cannot be subject to the conditional approval of our subcontractors. That said, as an established organization, we are fully responsible for our subcontractors and generally do not experience any issues with their performance on projects. If selected as the supplier, we are prepared to move forward quickly to negotiate mutually acceptable contract terms and we do not anticipate serious difficulty in reaching agreement or in satisfying the City's specific contractual objectives. We advise you that Innovative considers the information described below that is included in our response package to be commercially sensitive or confidential in nature. We request that the City not disclose any such information to any third party except to the extent required by the Public Records Act or any other applicable law, and that the City use reasonable endeavors to consult with Innovative regarding any release of any such information that may be required under the Public Records Act or other applicable law: • Information describing our product roadmap plans or future product development plans • Any Innovative financial statements or other information financial information related to Innovative ■ All pricing information • Any documentation identified and/or marked trade secret Sincerely yours, Shawna Deane Senior Counsel www.iii.com Page 2 of 2 Page 1 of 1 ACry R y ' DATE (MMIDD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 12/03/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Willis Towers Watson Certificate Center NAME: Willis Towers Watson Insurance Services West, Inc PHONE 1-877-995-7378 FAX 1-888-467-2378 c/o 26 Century Blvd E-MAIL 4�F,3rS]: «_ (_R1C;'!lo-}. P.O Box 305191 ADDRESS, certificates@willis.com _ Nashville, TN 372305191 USA INSURER( AFFORDING COVERAGE NAIC# INSURERA: Federal Insurance Company's 20281 INSURED INSURER B: Great Northern Insurance Company 20303 Innovative Interfaces, Inc. 3133 W Frye Road Suite 401 INSURER C: Pacific Indemnity Company 20346 Chandler, AZ 85226 INSURER D• INSURER E: INSURER F, rOVFRAnPR r'FRTIFIr:ATF NIIMRFR• W23002385 RFVIRION NIIMRFP- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR AD L: UBR' POLICY EFF POLICY EXP LTR TYPE OF INSURANCE Ian I wvn POLICY NUMBER (MM/DDfYYYY) MM/D13,YYY LIMITS X COMMERCIAL GENERAL LIABILITY I EACH OCCURRENCE Is 1,000,000 �'b=bE Tb RFNTt CLAIMS -MADE X OCCUR I I PREMISES Ea Occ rpn S 1,000,000 MED EXP An one person S 10,000 A PERSONAL &ADV INJURY S 1,000,000 3604-45-27 12/01/2021 H GEN'L AGGREGATE LIMIT APPLIES PER: 112/01/2022 GENERAL AGGREGATE i S 2,000, 00 POLICY �OTL-1 LOC + PRODUCTS - COMP/OP AGG I S $ OTHEPL AUTOMOBILE LIABILITY I COMBINED SI NGLE LIMIT I accident S 1,000,000 I ANY AUTO BODILY INJURY (Per person) $ B OWNED I SCHEDULED I I 7359-54-50 • 12/01/2021 12/01/2022 BODILY INJURY (Per accident) S AUTOS ONLY AUTOS - HIRED NON -OWNED X PROPERTY DAMAGE S AUTOS ONLY AUTOS ONLY fPer accident l S A X UMBRELLA LIAB X I OCCUR EACH OCCURRENCE $ 10,000,000 S 10,000,000 EXCESS LIAB CLAIMS -MADE! 78182680 12/01/2021 12/01/2022 AGGREGATE n RETENTION 5 $ WORKERS COMPENSATION PER 07H- X AND EMPLOYERS' LIABILITY Y / N STATUTE R C ANYPROPRIETOR/PARTNER/EXECUTIVE EL EACH ACCIDENT S 1,000,000 OFFICER/MEMBER EXCLUDED? No N/A (22) 7176-34-98 12/01/2021I12/01/2022 1,000,000 (Mandatory in NH) E.LDISEASE- EAEMPLOYEd S If yes, describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.LDISEASE-POLICYLIMIT 5 I i I 1 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE FOR INFORMATION PURPOSES ONLY ©1988-2016 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD SR ID: 21904235 HATCH: 2328341 Intehtionally .Blank ^ppp Page 1 of 1 DATE (MMI Y) ALLJII ���Illaaa ��� CERTIFICATE OF LIABILITY INSURANCE 12,2o/202,2D21 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Willis Towers Watson Certificate Center Willis Limited PHONE FAX {9lC,No,Erl]; 1-877-995-7378 I 1-888-967-2378 51 Lime Street E-MAIL London, EC3M7DQ GBR ADDRESS: certificates@willis.com INSURED Clarivate Analytics US LLC Innovative Interfaces, Inc. 3133 W Frye Road Suite 401 Chandler, AZ 85226 INSURER INSURER E : INSURERIS) AFFORDING COVERAGE NAIC# Lloyds Syndicate 2987 C0978 CnVFRAfAFC CFRTIFICATF NIIMRFR• W23222216 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR I ➢➢:S { POLICY EFF POLICY EXP TR TYPE OF INSURANCE POLICY NUMBER MMI DIYYYY LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ CLAIMS -MADE F-1 OCCUR PREMISES Ea occurrence $ I MED EXP (Any one person) S I PERSONAL 8 ADV INJURY S AGGREGA'f_E LIMIT APPLIES PER: GENERAL AGGREGATE $ _GE.N'L _ POLICY ^ W PRO- JECT LOC PRODUCTS - COMP/OP AGG S OTHER: S AUTOMOBILE LIABILITY CQMSIMED SmILEL S f a accldenI ANY AUTO BODILY INJURY (Per person) S OWNED ill SCHEDULED ( BODILY INJURY (Per accidenl) S AUTOS ONLY AUTOS HIRED NON -OWNED AUTOS ONLY AUTOS ONLY I ^jAer acddenl UMBRELLALIAB �� OCCUR l EACH OCCURRENCE S _ EXCESS LIAR ' CLAIMS -MADE, AGGREGATE S $ I - DED RETENTION SPER WORKERS COMPENSATION V STATUTE dTH- AND EMPLOYERS' LIABILITY YIN LA ANYPROPRIETOR/PARTNER/EXECUTIVE I I E.L EACH ACCIDENT S OFFICER/MEMB E R EXCLUDED? ❑ III j , (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE; S If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT I $ A Technology Edo B0509FINPB2150129 06/01/2021 05/31/2022 Per Claim / Retention $10,000,000 / $1M Professional Liability Per Claim / RetentioI Z?10,000,000 / $1M Cyber Security 6 Privacy Liab Per Claim / Retentiol$10,000,000 / $lM DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE FOR INFORMATION PURPOSES ONLY © 1988-2016 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD SR ID: 21962492 BATCH: 2345560 {.,rVoy City Council Agenda Statement ELSEGUNDO Meeting Date: June 21, 2022 Agenda Heading: Consent Item Number: B.5 TITLE: Approval of Ongoing Professional Service Agreements and Blanket Purchase Orders for FY 2022-2023 in Excess of $50,000 for Various Departments RECOMMENDATION: 1. Authorize the City Manager to execute contract #5346 with Prosum, Inc. to provide project management and technical services for the Information Technology Services Department for an amount not to exceed $750,000 in FY 2022/2023 (General Fund — Information Technology Services). 2. Authorize the City Manager to execute an amendment to contract #5847 with Robert Half International Inc. to provide technical consulting, business analysis, project management and administrative services for the Information Technology Services Department for a not to exceed amount of $750,000. This contract will be funded in FY 2022/2023 from savings from full-time salary and benefits as well as professional services accounts in various departments. Account number: Various. 3. Authorize the City Manager to execute an amendment to Agreement No. 5861 with Riester Pacific, Inc. for the City's economic development and hospitality and tourism marketing services to (1) extend the term of the agreement to June 30, 2023; and (2) authorize payment for services up to $350,000 (General Fund — City Manager and Chevron Grant Fund ). 4. Authorize the issuance of a blanket purchase order to Metron Farnier for an amount not to exceed $200,000 in total for the purchase of single jet AMR water meters for the City's water system in FY 2022/2023 (Water/Wastewater Enterprise Fund). 5. Authorize staff to continue to purchase gasoline and diesel fuel for City vehicles and equipment through the use of spot market purchasing for an amount not to exceed $254,500 in FY 2022/2023 (General Fund = $190,000; Asset Forfeiture Fund = $13,000; Prop "A" Fund = $30,000; Water Enterprise Fund = $12,500; Wastewater Enterprise Fund = $9,000). Page 73 of 1213 Annual Blanket POs June 21, 2022 Page 2 of 9 6. Authorize the City Manager to amend contract 6062 with Vincent Benjamin Group LLC to provide on -call temporary staffing services for use by all City departments for an amount not to exceed $250,000 in FY 2022/2023. (General Fund- Various City Departments). 7. Authorize the City Manager to extend an ongoing service agreement with J. Lee Engineering, JAS Pacific, and CSG Consultants to provide plan check, counter staffing, inspections services in the amount not to exceed a combined total of $247,000 in FY 2022/2023 (General Fund — Building Safety). 8. Authorize the City Manager to award a professional service Agreement to Charles Abbot Associates Inc. to provide solid waste and recycling compliance support services for the Public Works Department for an amount not to exceed $75,000 in FY 2022/2023 (General Fund — Public Works/Contractual Services). 9. Authorize the City Manager to execute an agreement and issue a blanket purchase order to Marc Cohen for Medical Director consulting services for the El Segundo Fire Department for an amount not to exceed $72,000 in FY 2022/2023 (General Fund — Fire Department). 10. Authorize the City Manager to amend the contract with All Cities Management Services, Inc. for ongoing services to provide crossing guard services for the El Segundo School District for an amount not to exceed $152,913 in FY 2022/2023 (General Fund — Finance Administration/ non -departmental). 11. Authorize the issuance of a blanket purchase order to Hinderliter De Llamas & Associates (Agreement #3313) to provide professional services related to sales and use tax for an amount not to exceed $100,000 in FY 2022/2023 (General Fund — Finance Department - Business Services Division). 12. Authorize the City Manager to amend contract #4223A with Professional Account Mgmt., LLC (Duncan Solutions Company) for providing professional parking citation processing and collection services, via citation management for the Police Department for an amount not to exceed $90,000 in FY 2022/2023 ending June 30, 2023 (General Fund — Police Department). 13. Authorize the City Manager to execute an amendment to Agreement No. 4095 with High Point Strategies, LLC for professional services related to LAWA, LAX, FAA, MTA and other Los Angeles agencies to (1) extend the term of the agreement to June 30, 2023; and (2) authorize payment for services up to $81,000 in FY 2022/2023 (General Fund — City Manager). 14. Authorize the City Manager to execute an amendment to Agreement No. 6016 with KNB Consulting, LLC. for strategic public relations services and support to Page 74 of 1213 Annual Blanket POs June 21, 2022 Page 3 of 9 the Communications and Economic Development Divisions to (1) extend the term of the agreement to June 30, 2023; and, (2) authorize payment for services up to $86,000 in FY 2022/2023 (General Fund — City Manager — Communications & Economic Development Divisions). 15. Authorize the City Manager to amend contract #6010 and authorize payment to Crowdstrike, Inc. to provide cybersecurity services and software for an amount not to exceed $65,000 in FY 2022/2023 (General Fund — Information Technology Services). 16. Authorize the issuance of a blanket purchase order to Tyler Technologies/Eden Financial Management Systems for annual software licensing, maintenance, and support for an amount not to exceed $65,000 in FY 2022/2023 (General Fund — Information Technology Services). 17. Authorize the issuance of a blanket purchase order to Westchester Medical, Inc. for professional medical services not to exceed $60,000 in FY 2022/2023 (General Fund- Fire Department; Police Department & Human Resources). 18. Authorize the City Manager to issue a blanket purchase order to Baker & Taylor Information Services for supplying books and other library materials for an amount not to exceed $64,195 in FY 2022/2023 (General Fund — Community Services - Library). FISCAL IMPACT: Included in Adopted Budget Amount Budget: $3,712,608 (Budgeted in the FY 2022-2023 Budget) Account Number(s): See "Attachment A - Summary of Accounts" BACKGROUND: The annual approval of blanket Purchase Orders ("POs") is done to ensure an effective and efficient approval process is in place for POs over the City Manager's approval threshold of $50,000. This will ensure these vital City services are operational in the beginning of the new fiscal year and delivery of excellent customer service will continue uninterrupted. The following professional service agreements and blanket purchase orders are organized by the operational department and reference the agreement as related to the "recommended Council action" item number listed above. Page 75 of 1213 Annual Blanket POs June 21, 2022 Page 4 of 9 DISCUSSION: FIRE DEPARTMENT #9 - Marc Cohen, Medical Director Consulting Services The Medical Director serves as the city's medical director as defined by the Los Angeles County EMS Agency, and acts as a liaison to the county and state EMS agencies, advocating for the department while keeping it current with policy changes. Medical Director roles and responsibilities include, but are not limited to, the advisement to the City in planning and evaluating the delivery of prehospital medical care by EMTs and paramedics; the review and approval of the medical content of all EMS training performed by the City and insurance of compliance with continuing education requirements of the State and local EMS agency; the review and approval of the medical components of the City's dispatch system; the assistance and development of procedures to optimize patient care; the review and recommendations of any new medical monitoring devices under construction and insurance of compliance with State and local regulation; the evaluation of compliance with legal documentation requirements of patient care; the participation in direct observation of filed responses as needed; the participation as needed with appropriate EMS committees and the local medical community; and the insurance of the City's controlled substance documentation. Marc Cohen will continue working on behalf of the El Segundo Fire Department as its Medical Director. This agreement is in terms through June 30, 2023 for an amount not to exceed $72,000 Account Number: 001-400-3203-6214 (General Fund). #17 -Westchester Medical Group The City has a longstanding relationship with Westchester Medical Group Center for Heart and Health to provide Safety employees with annual Fitness for Duty and Executive physical evaluations. This important program, serves to improve the health of employees, enhance the wellness of executives, public safety employees and potentially reduce line -of -duty injuries. Staff recommends the authorization of a blanket purchase order not to exceed $60,000. This very important program is in alignment with the employee engagement recommendations and in alignment with the City Strategic Plan to be prepared to respond and pro -actively work to prevent injuries. FY 2022/2023 Account numbers: Fire 001-400-3201-6214 $27,500; Police 001-400-3101-6214 $27,500; HR 001-400-2506-6214 $5,000 (General Fund) PUBLIC WORKS DEPARTMENT #4 - Water Meters — Metron Farnier The city's water distribution system includes over 4,000 water meters. The Water division has installed Automatic Meter Readers (AMR) on a small scale over the course of several years as it conducted trials. The Public Works Department completed its first major phase of the AMR meter Conversion Program in FY2016-17 to replace 546 aging Page 76 of 1213 Annual Blanket POs June 21, 2022 Page 5 of 9 water meters in the City's commercial sector. Over the next several years, additional phases were implemented, and the City's entire AMR meter conversion is expected to be completed within the next two years. Meanwhile, the water division will replace aging meters with new AMR meters as part of their maintenance efforts. The cost to replace each meter ranges from $250 to $5,000, dependent upon size. Staff started accelerating the residential AMR conversation program while continuing to replace failing meters, and recommend continuing to purchase meters from Metron Farnier, the vendor chosen previously for the AMR meters, in an amount not to exceed $200,000 in total in FY 2022/2023. Account numbers: 501-400-7103-8655 / 502-400- 8204-8655 ($100,000 Water Enterprise Fund / $100,000 Wastewater Enterprise Fund). #5 - Fuel for City Vehicles and Equipment Generally, fuel is purchased either through spot market purchases or long-term contracts. Spot purchasing consists of shopping around each time fuel is needed and purchasing fuel from the lowest priced vendor. This type of purchasing usually occurs when the fuel market is volatile, as it has been for the last three years. During periods of stability, agencies enter into long-term fuel contracts. Pricing under long-term contact is tied to a published fuel price baseline plus a markup. The volatility in the market has forced vendors to significantly raise this markup, making long-term contracts unattractive. Under the City's last long-term contract through Los Angeles Metropolitan Public Purchasing Agents' Cooperative (LAMPPAC), there was virtually no markup. When that contract expired in September 2005, the fuel market was quite volatile and the City Council authorized staff to purchase gasoline and diesel fuel through the use of spot market purchases. Many agencies, including Cities of Manhattan Beach, Redondo Beach and Hawthorne have opted to purchase fuel through spot purchases in lieu of entering into long-term contracts since the expiration of the LAMPPAC contract. Staff continuously monitors long-term contracts available in the industry. Pursuant to El Segundo Municipal Code (ESMC) § 1-7-10, relating to purchases and supplies, the City Council may at any time, by a majority vote and without amending the ESMC, waive purchasing procedures or alter proceedings to fit a specific purchase, when the waiver is not in violation of State law. Spot purchasing is the sort of modified purchasing arrangement that requires such a waiver by the Council. It is possible that the total of purchases from any one vendor may exceed $50,000; therefore, Council approval of spot purchasing is requested. The City is budgeting $254,500 for Fiscal Year 2022/2023 in accounts: 001-400-4601-5215 General Fund $190,000 109-400-3105-5215 Police - Asset Forfeiture Fund$ 13,000 112-400-5292-5215 Prop "A" Fund $ 30,000 501-400-7102-5215 Water Enterprise Fund $ 12,500 502-400-4301-5215 Wastewater Enterprise Fund$ 9,000 Total $254,500 Page 77 of 1213 Annual Blanket POs June 21, 2022 Page 6 of 9 #8 - Charles Abbott Associates Inc. Charles Abbott Associates Inc. has been providing solid waste and recycling compliance support services for Public Works Department on an annual basis since 2020. For FY 2022/2023, staff recommends awarding a professional service agreement with Charles Abbott Associates Inc. to provide solid waste and recycling compliance support services needed by Public Works Department for an amount not to exceed $75,000. Account number: 001- 400-4206-6206 (General Fund). CITY MANAGER #3 - Riester Pacific, Inc. Riester Pacific, Inc. will continue working on behalf of the City as its full -service marketing agency supporting business attraction and hospitality and tourism marketing efforts. This amendment is to extend the term of the Agreement through June 30, 2023 for an amount not to exceed $350,000. Account Number: 001-400-2401-6201 (General Fund - $275,000) and 702-400-2401-1281 (Chevron Grant Fund - $75,000). #14 - KNB Consulting LLC. KNB Consulting, LLC will continue working on behalf of the City as a public relations strategist and provide support to the Communications and Economic Development Divisions. This amendment is to extend the term of the agreement through June 30, 2023 for an amount not to exceed $86,000. Account Numbers: 001-400-2102- 6206 (General Fund — $50,000) and 001-400-2401-6206 (General Fund — $36,000). #13 - High Point Strategies, LLC High Point Strategies, LLC will continue working on behalf of the City as its advisor and advocate for the City regarding issues relating to Los Angeles World Airports (LAWA) and Los Angeles International Airport (LAX), and the Federal Aviation Administration, transportation issues relating to the Metropolitan Transportation Authority, or assisting with the City's relationship with other City and County of Los Angeles agencies. This amendment is to extend the Agreement in terms through June 30, 2023 for an amount not to exceed $81,000 Account Number: 001-400-2101-6214 (General Fund). HUMAN RESOURCES DEPARTMENT #6 - Vincent Benjamin Group LLC The City entered into a professional services agreement with Vincent Benjamin Group LLC in March 2021 for on -call temporary staffing services for use by all City departments under agreement 6062. This agreement provides staffing to meet the short-term operational needs of various departments in the following scenarios: where a permanent position is frozen for a specific length of time to provide budgetary savings, while a recruitment is conducted, during an employee's leave of absence, or when extra help is necessary. For FY 2022/2023, staff recommends awarding an amendment to the professional service agreement with Vincent Benjamin LLC to provide on -call temporary staffing services needed by various city departments for an amount not to Page 78 of 1213 Annual Blanket POs June 21, 2022 Page 7 of 9 exceed $250,000. This contract will be funded in FY 2022/2023 from savings from full- time salary and benefits as well as professional service accounts in various departments. Account number: Various DEVELOPMENT SERVICES DEPARTMENT #7 — J. Lee Engineering, JAS Pacific, and CSG Consultants J. Lee Engineering, JAS Pacific, and CSG Consultants provide plan checks, inspection, counter staffing, staffing for the Building & Safety Division. These services are utilized when workload exceeds the level that would preclude City staff from meeting customer service expectations. These expenditures are offset by plan check and permit fees. There would be 3 separate agreements that will not exceed a combined total of $247,000 for fiscal year 2022/2023. Account number 001-400-2403-6214 (General Fund). FINANCE DEPARTMENT #10 -All Cities Manaqement Services, Inc. On September 16, 2008, City Council approved an appropriation for ESUSD crossing guard services under Special Orders of Business, Item #6 within the 2008-2009 Budget Appropriations. This contract includes 6 crossing guards for a total of 5,409 hours. The contract is expected to be renewed year to year as long as ACMS performance meets the City's and ESUSD's expectations. The annual cost of funding this contract is an amount not to exceed $152,913 for fiscal year 2022/2023. Account number: 001-400- 2901-6405 (General Fund). #11 - Hinderliter De Llamas & Associates On April 01, 2004, the City entered into a Professional Services Agreement #3313 with Hinderliter De Llamas & Associates (HDL) to provide services to generate additional sales and use tax revenue for the City of El Segundo. Services include sales tax and economic analysis, allocation audit and recovery, and ongoing consultation. HDL receives 15% of any new and/or use tax revenue received by the City as a result of audit and recovery work. The amount for the purchase order for FY 2022/2023 for HDL is for an amount not to exceed $100,000. Account number: 001-400-2504-6214 (General Fund). POLICE DEPARTMENT #12 - Professional Account Mgmt., LLC (Duncan Solutions Company) Professional Account Mgmt., LCC provides professional parking citation processing and collection services, via citation management. This amendment is to extend the Agreement term through June 30, 2023 and the amount not to exceed $90,000 in FY 2022/2023. Account number: 001-400-3101-6206 (General Fund). _ Page 79 of 1213 Annual Blanket POs June 21, 2022 Page 8 of 9 INFORMATION TECHNOLOGY SERVICES DEPARTMENT #1 - Prosum Prosum has provided staffing services for the Information Technology Services Department since 2017 under agreement #5346. For FY 2022/2023, staff recommends awarding a professional service agreement with Prosum to provide project management and technical services needed by the department for an amount not to exceed $750,000. Account number: 001-400-2505-6214 (General Fund) #2 - Robert Half International Inc. Robert Half International Inc. has provided technical consulting, business analysis, project management and administrative services for the Information Technology Services Department for a not to exceed amount of $750,000. This contract will be funded in FY 2022/2023 from savings from full-time salary and benefits as well as professional services accounts in various departments. Account number: Various. #15 - Crowdstrike Inc. It is essential for the city to keep our systems safe as there is a constant threat of cybersecurity attacks. CrowdStrike provides coverage against the wide range of cyberthreats. As an industry leader, it uses and combines next -generation technology for effective protection. From January 2020, ITSD has been utilizing the various CrowdStrike security measures. The total cost will not exceed $65,000 for FY 2022/2023. Account number: 001-400-2505-6217 (General Fund) #16 - Tyler Technologies — Eden Financial Management Systems The City utilizes Tyler Technologies financial software to manage the City's General Ledger, Accounts Receivable, Accounts Payable, Payroll, and Human Resources. This item is for annual licensing, maintenance, and support of these systems. The total cost will not exceed $65,000 for FY 2022/2023. Account number: 001-400-2505-6217 (General Fund) COMMUNITY SERVICES DEPARTMENT #18 - Baker and Taylor Baker and Taylor, the Library's leading supplier of books, music, books on CD, DVD's, E-books, and other items, offers substantial savings up to 45% under retail cost. The total purchases of $64,195 are from the following general fund accounts for Fiscal Year 2022/2023: 001-400-6103-5501 Books/Other Printed Materials$62,700 001-400-6103-6277 Title Source Database 1,495 Total $64,195 Page 80 of 1213 Annual Blanket POs June 21, 2022 Page 9 of 9 CITY STRATEGIC PLAN COMPLIANCE: Goal 1: Enhance Customer Service, Engagement, and Communication; Embrace Diversity, Equity, and Inclusion Objective 1 A: El Segundo provides unparalleled service to internal and external customers. Goal 5: Champion Economic Development and Fiscal Sustainability Objective 5A: El Segundo promotes economic growth and vitality for business and the community. Objective 5B: El Segundo approaches its work in a financially strategic and responsible way. PREPARED BY: Maria Cerritos, Purchasing Agent REVIEWED BY: Joseph Lillio, Chief Financial Officer APPROVED BY: Barbara Voss, Deputy City Manager ATTACHED SUPPORTING DOCUMENTS: 1. 2022-2023 Blanket PO Summary of Accounts Schedule_06-21-2022 Page 81 of 1213 Fiscal Year 202212023 Account Number REFERENCE # Contract with Amount 001-400-2505-6214 1 Prosum $ 750,000 Various accounts 2 Robert Half International Inc. 750,000 001-400-2401-6201 3 Riester Pacific, Inc 275,000 Various accounts 6 Vincent Benjamin Group, Inc. 250,000 001-400-2403-6214 7 J. Lee Engineering, JAS Pacific, CSG Consultants 247,000 001-400-4601-5215 5 Fuel for City Vehicles and Equipment 190,000 001-400-2901-6405 10 All Cities Management Services, Inc 152,913 501-400-7103-8655 4 Water Meter - Metron Farnier 100,000 502-400-8204-8655 4 Water Meter - Metron Farnier 100,000 001-400-2504-6214 11 Hinderliter De Llamas & Associates 100,000 001-400-3101-6206 12 Professional Account Mgmy, LLC (Duncan Solution) 90,000 001-400-2101-6214 13 High Point Strategies, LLC 81,000 702-400-2401-1281 3 Riester Pacific, Inc 75,000 001-400-4206-6206 8 Charles Abbot & Associates 75,000 001-400-3203-6214 9 Marc Cohen 72,000 001-400-2505-6217 16 Tyler Technologies/Eden Financial 65,000 001-400-2505-6217 15 Crowdstrike, Inc 65,000 001-400-6103-5501 18 Baker & Taylor 62,700 001-400-2102-6206 14 KNB Consulting, LLC 50,000 001-400-2401-6206 14 KNB Consulting, LLC 36,000 112-400-5292-5215 5 Fuel for City Vehicles and Equipment 30,000 001-400-3201-6214 17 Westchester Medical Group 27,500 001-400-3101-6214 17 Westchester Medical Group 27,500 109-400-3105-5215 5 Fuel for City Vehicles and Equipment 13,000 501-400-7102-5215 5 Fuel for City Vehicles and Equipment 12,500 502-400-4301-5215 5 Fuel for City Vehicles and Equipment 9,000 001-400-2506-6214 17 Westchester Medical Group 5,000 001-400-6103-6277 18 Baker & Taylor 1,495 TOTAL $3,712,608 Page 82 of 1213 {.,rVoy City Council Agenda Statement ELSEGUNDO Meeting Date: June 21, 2022 Agenda Heading: Consent Item Number: B.6 TITLE: Agreement to Renew Beach Cities Transit Line 109 for FY 2022-2023 RECOMMENDATION: 1. Approve a one-year renewal of the Transit Service Operation Agreement with Beach Cities Transit for operation of Line 109 FY 2022-2023. 2. Authorize the Mayor to execute the Transit Service Operation Agreement. FISCAL IMPACT: It is anticipated that the City's contribution for FY23 will be $0, however, in the unlikely event that there is a funding shortfall, the City will pay up to $50,000, which would be funded by Proposition A Funds. BACKGROUND: Since August 2006, Beach Cities Transit ("BCT") has operated Line 109 from Redondo Beach to the LAX Transit Center, passing through the cities of Hermosa Beach, Manhattan Beach, and El Segundo. In July 2006, these South Bay communities came together to collectively fund a portion of the operating costs for a new BCT Line (designated Line 109) to provide bus service in lieu of the discontinued Metropolitan Transportation Authority's ("Metro") Line 439. Line 109 encompasses northbound and southbound stops with nearly 40% of the route within El Segundo city limits. Major destinations on Line 109 include the LAX City Bus Center, the Aviation Green Line Station, the Douglas Green Line Station, downtown Manhattan Beach, Manhattan Village Mall, downtown El Segundo, Plaza El Segundo, The Point, the Hermosa Beach Pier, the Redondo Beach Pier, and Riviera Village. BCT, a community -based transit system operated by the City of Redondo Beach, is designated as an "included operator" in Los Angeles County. As such, BCT is eligible to receive funding from Metro to partially fund local transit operating expenses. The four Page 83 of 1213 Agreement to Renew Beach Cities Transit Line 109 for FY 2022-2023 June 21, 2022 Page 2 of 3 participating cities proportionally share any remaining costs (based on route miles within each jurisdiction) for the annual operations of the service. The City of El Segundo's contribution is paid for by Proposition C Funds, an annual allocation from Los Angeles County designated to support public transportation. DISCUSSION: Due to increased dedicated transit funding from LA County as well as other operational funding sources, the City of Redondo Beach has been able to operate BCT without contributions from El Segundo, Manhattan Beach, and Hermosa Beach during the past two years. Additional federal transit relief funds will help the City of Redondo Beach operate BCT without contributions from the cities for FY 2022-2023. In the event other funding is not sufficient, the City's maximum contribution under the Agreement would be capped at $50,000. The City of Redondo Beach requests the City of El Segundo approve a one-year agreement in a form approved by the City Attorney to participate in Line 109 to continue to operate the transit service and serve the South Bay's residents, businesses, and employers. The cities of Manhattan Beach and Hermosa Beach are expected to renew their participation. CITY STRATEGIC PLAN COMPLIANCE: Goal 1: Enhance Customer Service, Engagement, and Communication; Embrace Diversity, Equity, and Inclusion Objective 1A: El Segundo provides unparalleled service to internal and external customers. Goal 4: Develop and Maintain Quality Infrastructure and Technology Objective 4A: El Segundo's physical infrastructure supports an appealing, safe and effective community. Goal 5: Champion Economic Development and Fiscal Sustainability Objective 5A: El Segundo promotes economic growth and vitality for business and the community. PREPARED BY: Monse Palacios, Sr. Administrative Analyst REVIEWED BY: John Jones, Interim Community Services Director APPROVED BY: Page 84 of 1213 Agreement to Renew Beach Cities Transit Line 109 for FY 2022-2023 June 21, 2022 Page 3 of 3 Barbara Voss, Deputy City Manager ATTACHED SUPPORTING DOCUMENTS: El Segundo Cost Sharing Agreement 2022-2023 Page 85 of 1213 1011 Beach Cities Transit TRANSIT SERVICE OPERATION AGREEMENT BETWEEN THE CITY OF REDONDO BEACH AND THE CITY OF EL SEGUNDO THIS TRANSIT SERVICE OPERATION AGREEMENT (this "Agreement") is entered into by and between the City of Redondo Beach ("Redondo Beach"), on behalf of Beach Cities Transit ("BCT"), which is a division of Redondo Beach, and the City of El Segundo ("El Segundo"). RECITALS A. WHEREAS, pursuant to Government Code section 54981, the legislative body of any local agency (here, El Segundo) may contract with another local agency (here, Redondo Beach) for the performance of municipal services or functions within the territory of the former. B. WHEREAS, on July 1, 2006, Redondo Beach and El Segundo entered into that certain Transit Service Operation Agreement to enable BCT Line 109 as described in Attachment A to take over public transportation services for the discontinued LACMTA Line 439 for a two (2) year term. C. WHEREAS, Redondo Beach and El Segundo subsequently entered into new agreements relating to Line 109 in 2008, 20I0, 2011, 2012, 2013, 2015, 2017, 2019, 2020, and 2021 (the "2021 Agreement"). D. WHEREAS, the 2021 Agreement expires on June 30, 2022, and the parties desire to enter into a new agreement on the terms and conditions set forth below. NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL PROMISES CONTAINED HEREIN, THE PARTIES AGREE AS FOLLOWS: 1. TERM This Agreement shall be effective as of July 1, 2022, and shall have a one (1) year term expiring on June 30, 2023. El Segundo acknowledges that an agreement in similar form to this Agreement or an amendment may be negotiated for continued Line 109 service beyond June 30, 2023. In the event El Segundo intends to renew this Agreement, El Segundo shall notify Redondo Beach of its intent to renew at least 182 days prior to the expiration of this term. 2. SERVICE DESCRIPTION A. Redondo Beach shall operate Line 109 consistent with the maps shown in attached Attachment A, which is incorporated by reference ("Line 109" or the "Service"). B. Redondo Beach shall operate Line 109 on the days of the week; service times and days; and frequencies of service equal to or better than that which was operated by BCT Page 86 of 1213 immediately before the effective date of this Agreement. The current service schedule for Line 109 is illustrated in attached Attachment B, which is incorporated by reference. C. Redondo Beach may adjust the route and schedule of Line 109; however, any changes or reductions to the Service in excess of 10% of service hours shall be brought to El Segundo in writing for review and comment prior to implementation. D. Redondo Beach may, in its sole discretion, enter into contracts for Line 109 service with any other provider of its choice at any time without the approval of EI Segundo. Redondo Beach shall be responsible for any and all aspects of administration of the service contract, and shall assure that the contract includes provisions pertaining to insurance, age, maintenance and operation of vehicles, driver qualifications and other similar provisions typical of an agreement of that kind. Redondo Beach will require the City's Transit contractor to provide an Additional Insured Endorsement that contains General Liability and Automobile Liability Coverages for El Segundo, its officers, elected and appointed officials, employees and volunteers. E. Redondo Beach shall base the percentage of cost for Line 109 on the route service mile calculations, as illustrated in the attached Attachment C. 3. PASSENGER FARES Redondo Beach may charge fares for the Service consistent with its existing fixed -route service as described in Attachment A. Redondo Beach will accept interagency transfers with adjacent transit operators and participate in the EZ Pass Program. Redondo Beach shall retain all farebox revenues. BCT Line 109 passenger fare revenues shall be used to offset operation expenses. 4. FUNDING A. El Segundo shall pay Redondo Beach for costs in associated with operating Line 109 in accordance with this Section. El Segundo shall not pay Redondo Beach for capital costs nor shall El Segundo provide any equipment to operate the Service. B. FY 2022-23: Operations Funding from El Segundo shall be $0 for fiscal year 2022-2023. In the event Redondo Beach incurs a shortfall in funding, El Segundo's funding contribution will be based on the number of miles of the BCT Line 109 route (as described in Attachment C) within El Segundo's boundaries and other cities' Line 109 route miles will not factor into El Segundo's funding contribution. El Segundo shall pay up to $50,000 if there is a funding shortfall. A shortfall occurs when the (1) the estimated costs exceed the (2) estimated operating revenues for the respective fiscal year. The estimated costs shall be based on (1) the prior year's Line 109 service hours multiplied by the applicable service hour rates plus (2) the prior year's fuel costs plus an estimated CPI increase plus (3) estimated costs for RTI systems. The estimated revenues shall be based on the LACMTA funding formula and the prior fiscal year's fare revenues for Line 109. A Page 87 of 1213 Operating expenses are incorporated in the service hour rates and include without limitation, driver wages, general administration and overhead, and maintenance costs. Real Time Information ("RTI") Systems operating expenses include without limitation, capital equipment, passenger/administration interface programs, cellular and internet hosting of RTI services and report management programs. C. Redondo Beach is responsible for all marketing and promotion of the Service. However, El Segundo may advertise the Service at its sole expense in community newsletters and recreational brochures at its sole expense. El Segundo may also advertise the Service at its sole expense in other mediums, but any reference to BCT in such advertising must be approved in writing by Redondo Beach, The BCT logo cannot be used without Redondo Beach's prior approval. D. On at least a quarterly basis, BCT will meet with El Segundo to develop additional marketing strategies directed towards increasing BCT Line 109 ridership. E[ Segundo shall provide assistance for public outreach and information to target El Segundo residents and non-resident community members. 5. REPORTINGANVOICING A. Redondo Beach shall report to El Segundo on a quarterly basis, all of the following data for the Line 109 Service: (1) Passengers carried (2) Revenue hours operated (3) Revenue miles operated (4) Total operating costs, including service operating expenses and RTI capital and operating expenses B. Redondo Beach shall submit said report to E1 Segundo in writing within fifteen (15) days after the end of each reporting quarter. C. Redondo Beach shall submit quarterly reports to El Segundo. D. Redondo Beach shall incorporate Line 109 data into its Federal Transit Administration's National Transit Data (NTD) annual report for the entire BCT fixed route transportation system. Redondo Beach shall provide to El Segundo annual NTD random sampling data which provides the statistics to estimate the number of passengers boarding and alighting by stop in El Segundo, and the total estimated El Segundo passengers. Redondo Beach shall be responsible for any and all aspects of administration of the service contract, and shall include provisions pertaining to insurance. E. El Segundo retains the right to audit the BCT's records of Line 109 Service, and to periodically monitor the Service. F. Redondo Beach shall schedule quarterly joint meetings with the partnering cities of El Segundo, Hermosa Beach, and Manhattan Beach. Redondo Beach will provide a quarterly update of Line 109 services, and discuss coordinated marketing and public outreach efforts and operating and financing issues that affect BCT services. Page 88 of 1213 G. INSPECTION OF RECORDS BCT records relevant to this Agreement shall be available for inspection by El Segundo at all reasonable times for a period of at least three (3) years for each year or after the termination date, whichever comes first. 7. NON-DISCRIMINATION No person shall on the grounds of race, color, religion, national origin, ancestry, age, sex, physical or mental disability, be excluded from participation in, or be subject to discrimination in the operation of the Line 109 Service. 8. COORDINATION A. Redondo Beach shall coordinate its BCT services, to the extent practical, so that passengers transferring between transit operators will have minimal waiting times. This coordination will require transit agencies to communicate with each other as many weeks as possible in advance of any planned schedule change to the services that may affect passenger transfers. B. The El Segundo Project Manager for this project shall be the Recreation and Parks Director, or designee. BCT coordinator for this project shall be the Community Services Director or his/her designee. 9. WAIVER OF BREACH The waiver of each party of any breach of any provision of this Agreement shall not operate or be construed as a waiver of any subsequent breach of that same or any other provision. 10. NOTICES A. All notices, requests, demands, or other communications under this Agreement shall be in writing. Notice shall be given as follows: (1) Personal Delivery. Personally delivered to the recipient. Notice is effective on delivery. (2) First Class Mail. First class to the last address of the recipient known to the party giving notice. Notice is effective three mail delivery days after deposit in a United States Postal Service office or mailbox. (3) Certified Mail. Certified mail with return receipt requested. Notice is effective on receipt, if delivery is confirmed by a return receipt. (4) Overnight Delivery. Delivered by an overnight delivery service, charges prepaid or charged to the sender's account. Notice is effective on delivery, if delivery is confirmed by the delivery service. (5) Facsimile Transmission. Sent by fax to the last fax number of the recipient known to the party giving notice. Notice is effective upon receipt. Any notice given by fax shall be deemed received on the next business day if it is received after 5:00 p.m. (recipient's time) or on a non -business day. (6) Email. Sent by email to the last email address of the recipient known to the party giving notice. Notice is effective upon receipt. Any notice given 4 Page 89 of 1213 by email shall be deemed received on the next business day if it is received after 5:00 p.m. (recipient's time) or on a non -business day. Addresses for purpose of giving notice shall be as follows: Beach Cities Transit: City of Redondo Beach Transit Operations and Transportation Facilities Manager Attention: Line 109 1922 Artesia Blvd. Redondo Beach, CA 90278 Email: joyce.rooney@redondo.org Fax Number: 310-798-8273 With a copy to: City of Redondo Beach The City Clerk's Office 415 Diamond Street Redondo Beach, CA 90277-2836 Email: cityclerkgredondo.org Fax Number: 310- 374-0220 El Segundo: City of El Segundo Community Services Director Attention: Line 109 350 Main Street El Segundo, CA 90245-3813 Email: of nesnae,elsegundo.org With a copy to: City of El Segundo City Clerk 350 Main Street El Segundo, CA 90245-3813 Fax Number: 310-615-0529 B. Any correctly addressed notice that is refused, unclaimed, or undeliverable because of an act or omission of the party to be notified, shall be deemed effective as of the first date the notice was refused, unclaimed or deemed undeliverable by the postal authorities, messenger or overnight delivery service. C. Either party may change its address, fax number, or email by giving the other party written notice of the change. 11. SEVERABILITY Should any park, term or provision of this Agreement or any document required herein to be executed be declared invalid, void or unenforceable, all remaining parts, terms and provisions 5 Page 90 of 1213 hereof shall remain in full force and effect and shall in no way be invalidated, impaired or affected thereby. 12. INTEGRATION; AMENDMENT This Agreement represents the entire understanding of El Segundo and Redondo Beach as to those matters contained in it. No prior oral or written understanding shall be of any force or effect with respect to the terms of this Agreement. Tile Agreement may not be modified or altered except by written amendment executed by both parties. 13. INTERPRETATION The terms of this Agreement should be construed in accordance with the meaning of the language used and should not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction that might otherwise apply. 14. GOVERNING LAW; JURISDICTION This Agreement will be administered and interpreted under the laws of the State of California. Jurisdiction of any litigation arising from the Agreement will be in Los Angeles County, California. 15. COMPLIANCE WITH STATUTES AND REGULATIONS BCT will be knowledgeable of and will comply with all applicable federal, state, county and city statutes, rules, regulations, ordinances and orders. 16. NON -LIABILITY OF CITIES No officer or employee of either city shall be personally liable to the other, in the event of any default or breach thereunder. 17. INDEMNIFICATION Each party hereby agrees to defend, protect, indemnify and hold harmless the other party, its officers, employees, volunteers, agents, elected and appointed officials, and members of boards and commissions from and against any and all loss, damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, and judgments, including reasonable attorney's fees, expert fees and costs of suit arising directly or indirectly from or in any manner related to or in connection with or caused by the performance or failure of the party, its agents, servants or employees to perform the services required of the party's employees under the terms of this Agreement. 18. AUTHORITY Each party warrants that the individuals who have signed this Agreement have the legal power, right and authority to enter into and execute this Agreement on behalf of each respective party. [SIGNATURES ON FOLLOWING PAGE] 0 Page 91 of 1213 IN WITNESS WHEREOF, the parties have executed this Agreement, as of this day of , 2a22. CITY OF REDONDO BEACH LIN William C. Brand, Mayor APPROVED AS TO FORM: Michael W. Webb, City Attorney ATTEST: Eleanor Manzano, City Clerk CITY OF EL SEGUNDO AN Drew Boyles, Mayor APPROVED AS TO FORM: Mark D. Hensley, City Attorney ATTEST: Tracy Weaver, City Clerk Page 92 of 1213 Attachment A: Line 109 Map or:s Cnnuga Nnrr 8 Dung, it "°afl rnd n � Ad,a,wl.. sr �,.r,d„n.r Rluo' ew t y m [FNYM ELYD Q 9 Las n ns f_ F E L•nn<n B>r� q 3 nabtionsl Airpiryon Intei yyy r.borl RIPEAI.LL AVE IAX �C L L'nWRca MdyAr.G1 DAYF. S'. FS $spsN>�.tl rP f Ei Se.N�J.81uh d _ FJ Syw,do s s- I EL SEGUNDO 9 MAWTMORNE Y f� O�p 6 • ,j511�51 " Pl OougLrrSMJaI �. 0. Q P ARK AtlfEIQANS AVE Y S. ' W+■ y{i Rd."d. a SMWn MANHATTAN BEACH utyw!lw;Iw,y '�'� �� 8 a :��` IMNatYnBrrh Olnl `��e MWvlkn NrliF�4 (:,, ' LAWNP-ALE i . •. ��,� rdk ' � ARp9 1. �' �. `\ `` • � I tl S - ,�,rl Ff9 �, G��I• r W Lk., j M.r•KV AAIPSIAFr M) \ � I:ianl �7- FF HERMOSA Y iRRfB fI @CkyYWlALibrly BEACH G sl `.? ���� O p artyNaR aw,Mnro,tl REDONDO i M�uolrasknpdeus � - t�mn1�o 96V ISmuM R:R�,.a�, BEACH _..�/+j C3 [IlyanA f• �1::7 dwbr CFRACOTCon .-E.'m G lGrdmrM Rs LneJ AwJvlwof +: inn roaAl4Yf'i'wy. i ••O"'7wr. rc. W.3 lAR IFrv•SMntl.I�Fia 1mnFriJ PY �J.y Ywd..P•�:.rA. _� &'il,opMwngomay l + T(rrsr.rc41 T-Qn iT sb HST 1R lidrarc. k.p�K � � �'z�� Caen S, hi 6�,Skybh44w.n T, mrn m•A ., 5 • &un;i�n Trnlvl rnf Ctlw• h".L'�tl.l� n OVhrOw, TORRANCE Jm Sv,WlrcoeX �.•.. 4"0 PALOS VERDES ESTATES 8 Page 93 of 1213 Attachment B: BCT Line 109 Time Schedule NORTH BOUND Redondo Beach r Riviera Village to LAX Bus Center 4� -& �° 9 `am c Jo m o Qr 4.a yw a� oca 7� ec r m�°� Qro 6:00 6:17 6:28 6:42 6:53 7:03 7:13 6:30 6:47 6:58 7:12 7:23 7:33 7:43 7:25 7:42 7:53 8.07 8:18 8:28 8:38 8:10 8:27 8:38 8:52 9:07 9:17 9:27 8:50 9:07 9:18 9:32 9:47 9:57 10:07 9:35 9:52 10:03 10:17 1032 10:42 10:52 10:25 10:42 1 D:53 11:07 11:22 11:32 11 A2 11:10 11:27 11:38 11:52 12:07 12:17 12:27 11:50 12:07 12:18 12:32 12:47 12:57 1:07 12:35 12:52 1:03 1.17 1:32 1:42 1:52 1:45 2:02 2:13 2:27 2:42 2:52 3:02 2,30 2.47 2.58 3.12 3:27 3:37 3:47 3.10 3:27 3:38 3:52 4:07 4:17 4,27 3:55 4:12 M23 4:37 4:52 5:02 512 4:45 5:02 5:13 5:27 5:42 5:52 6:02 5:30 5:47 5.58 602 6:27 6:37 6:47 6.10 6.27 6:38 6.52 7:07 7:17 7:27 6:55 7:12 7:23 7:37 7:52 8:02 8:12 7:45 8:02 8:13 8:27 B:42 8:52 9:02 8:30 8:47 8:58 9:12 9:27 9:37 9:47 AM PM m Rt taoyc� AO'T ,m o0 0& C Q~� y��a tiresQ��°� cad w; �ac� 4Y O Z y �C.r • � w i 6:05 6:22 6:33 6:47 7:02 7:12 7:22 7:05 7:22 7:33 7:47 8:02 8:12 8:22 8:15 8:32 9:43 8:57 9:12 9:22 9:32 9:10 9:27 9:38 9:52 10:07 1017 10:27 10:10 10:27 10: 38 10:52 11:07 11:17 11.27 11:15 11:32 11:43 11:57 12:12 12:22 12:32 12:10 12:27 12:38 12.52 1:07 1:17 1:27 1:10 1:27 1.39 1.52 2:07 2:17 2.27 2:35 2:52 3:03 3:17 3:32 3:42 3:52 3.30 3:47 3:58 4.12 4:27 4:37 4,47 4:30 4.47 4:58 5:12 5:27 5:37 5:47 5:35 5:52 6:03 6:17 6:32 6:42 6:52 6:30 6.47 6:58 7:12 7:27 7.37 7.47 7:30 7:47 7:58 9-12 8:27 8:37 8,47 8:30 8.47 8:58 9:12 9:27 9:37 9.47 AM PM SOUTH BOUND LAX Bus Center to ' r Redondo Beach Riviera Village qy D all 40 mo � c 1 m �� o Qa� oA Zia r..� Q'�° 5:55 6:07 6:21 6:39 6:51 7 p0 7:15 6:40 6:52 7:06 7:24 7:36 7:45 8:00 7:20 7:32 7:46 8:04 8:16 8:25 8:40 8:05 8:17 8:31 8:49 9:01 9:10 9:25 8:55 9:07 9:21 9:39 9:51 10:00 10:15 9A0 9:52 10:06 10:24 10:36 10:45 11.OD 10:20 10:32 10:46 11:04 11: t 6 11:25 11:40 11:05 1117 11:31 11:49 12:01 12:10 12.25 12:15 12:27 12:41 12:59 1:11 1:20 1:35 1:00 1:12 1:26 1.44 1:56 2:05 2:20 1:40 1:52 2:06 2,24 2:36 2.45 3.00 2:25 2:37 2.51 3:09 3;21 3:30 3.45 3.15 3:27 3:41 3:59 4:11 4.20 4:35 4:00 4:12 4:26 4:44 4:56 5:05 5:20 4:40 4:52 5:06 5:24 5:36 5:45 6:00 5:25 5:37 5:51 6:09 6:21 6:30 6:45 6:15 6:27 6:41 6:59 7:11 7:20 7.35 7.00 7.12 7.26 7:44 7:56 8:05 8:20 7.40 7:52 8.06 8:24 8,36 8:45 9:00 8:25 8:37 8.51 9:09 9:21 9:30 9:45 AM PM c m w, 6:45 6:57 7:11 7:29 7:41 7S0 8:05 7AD 7:52 8:06 8:24 B:36 8:45 9:00 8:40 8:52 9:06 9:24 9:36 9:45 10:00 9AS 9:57 10:11 10:29 10A1 10:50 11:05 10A0 10:52 11:06 11:24 1136 11:45 12:00 1 1: 40 11: 52 12:06 12.24 12:36 12:45 1.00 1:05 1:17 1:31 1.49 2:01 2:10 2:25 2:00 2:12 2:26 2:44 2:56 3.05 3.20 3:00 3:12 3.26 3:44 3:56 4:05 4:20 4:05 4:17 4:31 4:49 5:01 5.10 5:25 5:00 512 5.26 5:44 5.56 6.05 6:20 6.00 6.12 6:26 6:44 6:56 7:05 7.20 7:05 717 7:31 7:49 8:01 8:10 8:25 8:00 8:12 8:26 8.44 8:56 9:05 9:20 8.55 9:07 9:21 9.39 9.51 10:00 10:15 AM PM BCT does not operate on Thanksgiving Day, Christmas Day and New Year's Day. Saturday schedules are operated on Memorial Day, Independence Day, Labor Day and Veterans Day. EFFECTIVE JANUARY 2018 (; 310.807.7686 ® beachcltlestranslt.org fM Redondo Beach City Hall :n redando ^ 424.212.4299 BCT®redondo.org 415 Diamond St- 5� Page 94 of 1213 Attachment C Beach Cities Transit Line 109 Route Service Mile Calculations by City Route Miles NB Miles SB Miles Average Miles Per city Allocation Formula % Redondo Beach & Los Angeles 5.3 6.9 6.1 34.95% Hermosa Beach 2.2 1.6 1.90 10.89% Manhattan Beach 3.4 2.2 2.8 16.05% El Segundo 1 7.7 1 5.6 1 6.65 1 38.11 % Total Miles 1 18.6 1 16.3 1 17.45 1 100.00% H Page 95 of 1213 Give} City Council Agenda Statement ELSEGUNDO Meeting Date: June 21, 2022 Agenda Heading: Consent Item Number: B.7 TITLE: Resolution Allowing Continued Teleconferenced Public Meetings RECOMMENDATION: 1. Approve the proposed resolution to continue the City's utilization of relaxed teleconferencing requirements under the Brown Act. a 6*9Y_1 N 1►Yi l J_T" 6 The proposed action would have no significant fiscal impact on the General Fund. BACKGROUND: Assembly Bill No. 361 ("AB 361") amended certain provisions of the Ralph M. Brown Act governing open meetings to allow teleconferencing, including internet-based video conferencing, in a manner similar to previously -issued gubernatorial executive orders. AB 361 allows a legislative body to continue utilizing teleconferencing to conduct public meetings under certain circumstances, provided it makes certain findings outlined in Government Code § 54953(e). Government Code § 54953(f) allows the municipal, but not state, legislative bodies to continue such teleconferencing until the earlier of the lifting of the Governor's state of emergency declaration or December 31, 2023, so long as certain findings are made every 30 days. DISCUSSION: Since the Governor's state of emergency is still effective and the County of Los Angeles continues to strongly recommend certain masking and social distancing measures, the necessary findings can be made for the City Council to adopt the proposed Resolution allowing the continued use of "hybrid" teleconferenced meetings pursuant to Government Code §§ 54953(e) and 54953(f) for a period of 30 days from the date of adoption of the propsoed Resolution. Page 96 of 1213 Teleconferencing Resolution June 21, 2022 Page 2 of 2 CITY STRATEGIC PLAN COMPLIANCE: Goal 1: Enhance Customer Service, Engagement, and Communication; Embrace Diversity, Equity, and Inclusion Objective 1A: El Segundo provides unparalleled service to internal and external customers. Objective 1 B: El Segundo's engagement with the community ensures excellence. PREPARED BY: Joaquin Vasquez, Assistant City Attorney REVIEWED BY: Mark Hensley, City Attorney APPROVED BY: Barbara Voss, Deputy City Manager ATTACHED SUPPORTING DOCUMENTS: 1. ES- Reso AB 361 Extension 06132022 Page 97 of 1213 RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF CITY OF EL SEGUNDO FINDING THAT CERTAIN CONDITIONS EXIST TO CONTINUE CONDUCTING PUBLIC MEETINGS VIA TELECONFERENCING PURUSANT TO GOVERNMENT CODE SECTION §§ 54953(e) AND 54953(f). The City Council of the city of El Segundo does resolve as follows: SECTION 1. Findings. The City Council finds and declares as follows: A. On March 4, 2020, Governor Gavin Newsom proclaimed a State of Emergency to exist in California due to the threat of the COVID-19 pandemic and such State of Emergency has not been rescinded by either the Governor or the California Legislature. B. This gubernatorial proclamation, among other things, suspended local government emergency declaration, reporting, and extension requirements of Government Code § 8630 for the duration of the COVID-19 pandemic. C. Effective September 16, 2021, Assembly Bill No. 361 ("AB 361 ") took effect which, among other things, amends certain provisions of the Ralph M. Brown Act ("Brown Act") governing open meetings to allow teleconferencing, including internet-based video conferencing, in a manner similar to previously issued gubernatorial executive orders. D. During a proclaimed state of emergency, AB 361 allows a legislative body, like the City Council, to continue utilizing teleconferencing to conduct public meetings under certain circumstances, provided the legislative body makes certain findings. E. The City Council has previously adopted and made findings to continue meeting via teleconferencing pursuant to AB 361 and seeks to make additional findings under Government Code § 54953(e) to continue such teleconferencing use. F. The Los Angeles County Department of Public Health issued an order, effective April 22, 2022, maintaining its position that masks are "strongly recommended" in indoor settings to prevent transmission of COVID-19. SECTION 2. Teleconferencing; Ratification. -1- Page 98 of 1213 A. Pursuant to Government Code § 54953(e), the City Council has reconsidered the circumstances of the state of emergency finds as follows: 1. California continues to be in a declared state of emergency pursuant to Government Code § 8625 (the California Emergency Services Act; see Government Code § 54953(e)(3); see also Governor's Proclamation dated March 4, 2020); and 2. Based upon the most recent Order of the Health Officer for County of Los Angeles Department of Public Health (dated April 21, 2022 and effective April 22, 2022), masks are strongly recommended to curb the spread of COVID-19 (Government Code § 54953(e)(3)(B)(ii)). B. Accordingly, to protect public health and safety the City Council: 1. Finds that it is in the public interest to conduct City Council meetings via teleconference as defined by Government Code § 54953; 2. Authorizes City Council members to appear at regular and special meetings in person; and 3. Authorizes public officials, designated by the City Manager, or designee, to attend such City Council meetings if presenting matters to the legislative body or if the official's presence at the meeting is otherwise deemed necessary by the City Manager or designee. C. The City Council will adhere to all requirements of Government Code § 54953 governing teleconferencing during the emergency including, without limitation, posting agendas; allowing for real-time public comment via either call -in or internet-based; allowing for written communications that will be either read or summarized into the record during the meeting as determined by the City Council; and protecting the statutory and constitutional rights of all persons appearing before the legislative body. SECTION 3. Environmental Review. This Resolution itself and the actions anticipated herein were reviewed pursuant to the California Environmental Quality Act (Public Resources Code §§ 21000, et seq., "CEQA") and the regulations promulgated thereunder (14 Cal. Code of Regulations §§15000, et seq., the "CEQA Guidelines"). Based upon that review, this action is exempt from further review pursuant to CEQA Guidelines § 15269(a) because the protection of public -2- Page 99 of 1213 and private property is necessary to maintain service essential to the public, health and welfare. SECTION 4. Reporting. Every 30 days following adoption of this Resolution, the City Council will reconsider the extension of the teleconferencing method of public meetings in accordance with Government Code § 54953(e)(3). Such determinations may be placed on the consent calendar. SECTION 5. Electronic Signatures. This Resolution may be executed with electronic signatures in accordance with Government Code §16.5. Such electronic signatures will be treated in all respects as having the same effect as an original signature. SECTION 6. Signature Authority. The Mayor, or presiding officer, is hereby authorized to affix his signature to this Resolution signifying its adoption by the City Council of the City of El Segundo, and the City Clerk, or her duly appointed deputy, is directed to attest thereto. SECTION 7. Effective Date. This Resolution will take effect immediately upon adoption and will remain effective unless repealed or superseded. SECTION & City Clerk Actions. The City Clerk will certify to the passage and adoption of this Resolution, enter it in the City's book of original Resolutions, and make a record of this action in the meeting's minutes. PASSED AND ADOPTED this day of , 2022. Drew Boyles, Mayor STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO 1 I, Tracy Weaver, City Clerk of the City of El Segundo, California, hereby certify that the whole number of members of the City Council of the City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the day of , 2022, and the same was so passed and adopted by the following roll call vote: AYES: NOES: -3- Page 100 of 1213 ABSENT: ABSTAIN: ATTEST: Tracy Weaver, City Clerk APPROVED AS TO FORM: MARK HENSLEY, CITY ATTORNEY Joaquin Vazquez, Deputy City Attorney m Page 101 of 1213 {.,rVoy City Council Agenda Statement ELSEGUNDO Meeting Date: June 21, 2022 Agenda Heading: Consent Item Number: B.8 TITLE: Investment Portfolio Report for March, 2022 RECOMMENDATION: 1. Receive and file Investment Portfolio Report dated March 2022. FISCAL IMPACT: None BACKGROUND: The Treasury Department provides an Investment Portfolio Report presented to City Council on a quarterly basis. This current report includes the status of Treasury investment activities and related economic indicators as of March, 2022. DISCUSSION: See attached Investment Portfolio Report. CITY STRATEGIC PLAN COMPLIANCE: Goal 5: Champion Economic Development and Fiscal Sustainability Objective 513: El Segundo approaches its work in a financially strategic and responsible way. PREPARED BY: Matthew Robinson, City Treasurer REVIEWED BY: Matthew Robinson, City Treasurer Page 102 of 1213 Presentation of Investment Portfolio Report for March, 2022 June 21, 2022 Page 2 of 2 APPROVED BY: Barbara Voss, Deputy City Manager ATTACHED SUPPORTING DOCUMENTS: March 2022 Portfolio Report Page 103 of 1213 CITY OF ELSEGUNDO City of El Segundo Investment Portfolio Report March 2022 Certified By: City Treasurers Office CITY OF ELSEGUNDO Portfolio Portfolio Summary As of March 2022 Portfolio Type / Security Type Security Type Liquidity Reserve CAMP-JPAP $80,000,000 $70,314,598 Cash Government $60,000,000 � � LAIF Medium Term Notes Y $40,000,000 `m Municipal Bonds Negotiable Certificates of Deposit $20,000,000 $13,437,502 $6,027,620 $10,684,861 $6,847,998 $13,896,173 � Supranational Obligations $0 $84,436 $750,323 $80,000,000 $70,314,598 a, $60,000,000 > $40,000,000 0 0 a- m $20,000,000 $13,437,502 $11,125,108 $13,857,268 $6,131,395 $6,991,712 $0 $84,436 $760,658 60.00% S7.61% m 0 40.00% 0 0 20.00% 11.01 % 8.75% 11.39% 4.94% 5.61% 0.00 % 0.07% 0.61% a 2.39 2 a 1.54 1.60 1.50 1 0 0.00 0.00 0.00 0.03 v 3.00% 2.86% 2.65% 2.38% 2.23% 2.36% a a' 2.00% a t 1.00% 0 0 NEW a 3 0.45% 0.42% 0.00% 0.05% �� —A CAMP-JPAP Cash LAIF Government Medium Term Notes Municipal Bonds Negotiable Certificates of Supranational Obligations Deposit Page 106 of 1213 Mu A Medium Term Note! $10,684,861 Investments by Security Type As of March 2022 CAMP-JPAP $84,436 C—h $70,314,598 Security Type CAMP-JPAP Cash Government LAIF Medium Term Notes Municipal Bonds Negotiable Certificates of Deposit Supranational Obligations Page 107 of 1213 Reserve Portfolio Ladder by Quarter As of March 2022 2022 2023 2024 $14,000,000 $13,000,000 $12,000,000 $11,000,000 $10,000,000 $9,000,000 $8,000,000 w m $7,000,000 a $6,000,000 $5,000,000 $4,715,000 $4,000,000 $3,720,000 $3,000,000 $2,000,000 $1,000,000 $0 Q2 Q3 $8,551,000 $5,960,000 $4,615,000 $2,201,000 $1,735,000 $1,245,000 $990,000 $745,000 . m I I a � i Q4 Total I Q1 Q2 Q3 Q4 Total I Q1 Q2 $4,705,000 2025 $3,990,000 $2,500,000 $1,480,000 $1,000,000 $490,000 Q3 Q4 Total I Q1 Q2 Q4 Total Quarter Q1 Q2 Q3 Q4 Total Page 108 of 1213 $75,000,000 $70, 314, 598 $70,000,000 $65,000,000 $60,000,000 $55,000,000 $50,000,000 $45,000,000 a m $40,000,000 a Y N 2 $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $13,437,502 $10,000,000 Investments by Maturity Date As of March 2022 $9,094,964 $12, 606, 541 $5,000,000 $p $2,733,087 _ $995,717 $84,436 $4,248,019 $2,986,972 _ E E $4,068,050 $1,473, 625 - = Cash LAIF CAMP-JPAP <30Days 31to90Days 91to180Days 181to365Days 1to2Years 2to3Years 3to4Years 4to5Years Page 109 of 1213 PortfoI io As of March 2022 PortfolioTy.. Security Type Issuer CUSIP Days to Maturity Coupon Par Value Market Value Book Value UnrealizedP/L Liquidity Cash Bank Cash 1 0.45% $13,437,502 $13,437,502 $13,437,502 $0 LAIF LAIF LAIF 1 0.42% $70,314,598 $70,314,598 $70,314,598 $0 CAMP-JPAP CAMP-JPAP CAMP-JPAP 1 0.05% $84,436 $84,436 $84,436 $0 Reserve Government F H L M C FEDERAL AGRI MTG CORP FEDERAL FARM CREDIT B FEDERAL HOME LOAN BKS TENNESSEE VALLEY AUTH 3137EAENS 31422BPQ7 3133EKSN7 3133EKVE3 3130A1XJ2 880591ER9 445 2.73% $1,000,000 $1,009,130 $1,017,080 $0 601 1.64% $500,000 $495,805 $499,884 $0 452 1.77% $1,000,000 $997,660 $998,607 110 1.84% $1,000,000 $1,002,970 $999,900 $0 $0 806 2.85% $2,000,000 $2,018,500 $2,089,405 $0 899 2.85% $500,000 $503,555 $526,520 $0 Medium Term Notes AMAZON COM INC APPLE INC ASTRAZENECA FINANCE L BANK OF AMERICA CORP BERKSHIRE HATHAWAY IN CATERPILLAR FINLSERV CIGNACORP CITIGROUP INC COCA COLA CO THE ESTEE LAUDER CO INC GOLDMAN SACHS GROUP I INTERCONTINENTAL EXCH JOHNS HOPKINS HEALTH MEAD JOHNSON NUTRITIO MORGAN STANLEY NEW YORK LIFE GLOBAL ORACLE CORP STRYKER CORP TOYOTA MOTOR CREDIT C UNITED PARCEL SERVICE UNITEDHEALTH GROUP IN WAL MARTSTORES INC 023135AJ5 037833AK6 04636NAA1 06051GFX2 084670BR8 14913QAA7 125523AGS 172967KNO 191216CL2 29736RANO 38141GXJ8 45866FAD6 478111AB3 582839AH9 61746BDZ6 64952WCSO 68389XBL8 863667AH4 89236TCQ6 911312BT2 91324PDN9 931142DU4 243 2.49% $500,000 $502,170 $499,990 $0 398 2.39% $500,000 $502,700 $480,685 $0 1,519 1.29% $500,000 $463,560 $501,040 $0 1,480 3.46% $500,000 $506,195 $554,155 $0 349 2.73% $500,000 $503,485 $513,756 $0 67 2.40% $500,000 $500,905 $500,000 $0 1,325 4.00% $500,000 $515,350 $564,210 $0 1,492 3.37% $500,000 $503,870 $550,715 $0 890 1.77% $500,000 $494,865 $493,865 $0 976 2.03% $500,000 $491,640 $501,600 $0 1,097 3.47% $500,000 $503,730 $545,605 $0 1,341 3.67% $500,000 $511,370 $557,000 $0 410 2.76% $145,000 $145,361 $141,068 $0 1,325 4.03% $500,000 $511,875 $565,170 $0 1,398 3.80% $500,000 $509,510 $561,240 $0 71 2.29% $500,000 $501,130 $500,000 $0 533 2.41% $500,000 $498,140 $492,550 $0 1,311 3.35% $500,000 $504,195 $548,175 $0 104 2.79% $500,000 $502,000 $490,620 $0 885 2.21% $500,000 $497,600 $504,105 $0 1,355 3.61% $500,000 $513,005 $560,625 $0 259 2.34% $500,000 $502,205 $498,935 $0 Municipal Bonds CONNECTICUTST B CONNECTICUT ST TXBL S GOODRICH MI AREA SCH HOUSTON TX REF SER B LA QUINTA CA REDEV AG LAS VEGAS NV TAXABLE NEW YORK NY TXBL FISC ONTARIO CA INTERNATIO OREGON ST DEPTADMINI TULSA CNTY OKLA INDPT 20772JL75 20772KGNB 382406PY6 4423315T7 5042013CL4 5176968H6 64966QCA6 683042AJ4 68607VT47 899593MG9 123 2.75% $500,000 $502,995 $508,400 $0 746 3.02% $1,000,000 $1,008,160 $1,064,850 $0 396 2.70% $300,000 $302,253 $304,584 $0 701 1.97% $1,000,000 $990,290 $1,006,410 $0 154 2.90% $1,000,000 $1,007,510 $1,007,590 $0 62 3.14% $545,000 $547,060 $546,363 $0 8S4 2.16% $1,000,000 $986,270 $1,003,750 $0 1,141 2.90% $500,000 $499,015 $538,090 $0 732 2.79% $500,000 $503,605 $510,125 $0 793 2.60% $500,000 $500,840 $501,550 $0 Negotiable Certificates of Deposit 1ST SECURITY BANK OF ABACUS FEDERAL SAVING ALLEGIANCE BNKTEXAS 33625CCP2 00257TBF2 01748DAX41 852 2.01% $245,000 $243,523 $245,000 $0 855 2.01% $245,000 $243,501 $245,000 $0 182 2.14% $245,000 $246,566 $245,000 $0 Page 110 of 1213 PortfoI io As of March 2022 PortfolioTy.. Security Type Issuer CUSIP Days to Maturity Coupon Reserve Negotiable Certificates of Deposit ALLY BK MIDVALE UTAH ALMA BKASTORIA NEW Y AMERICAN EXPRESS CENT AMERICAN ST BK SIOUX BALBOA THRIFT LN ASSN BANK MIDWEST SPIRIT L BANK OF NEW ENGLAND BANK3 CITADEL FED CR UN EXT COMMERCE BKGENEVAMI COMMERCIAL BK HARROGA CONGRESSIONAL BK POTO DENVERSVGS BK IOWA DISCOVERBANK DNB FIRST NATL ASSN EAGLE BANK ENCORE BK LITTLE ROCK ENERBANK USA SALT LAK ENTERPRISE BANK PA FIRST BK HIGHLAND PK FIRST FMRSBKTRCONV FIRST NATIONAL BANKO FIRST PREMIER BANK FIRSTST BK BUXTON NO GENOA BKG CO OHIO GRAND RIVBKGRANDVIL HORIZON BK WAVERLY NE INDUSTRIAL COMLBKCH KNOX TVA EMPL CREDIT KS STATEBANK MANHATTA LAFAYETTE FED CR UN R LIVE OAK BANKING COMP MAI NSTREET BANK MID MO BKSPRINGFIELD MORGAN STANLEY BK N A MORGAN STANLEY PVT BK NEIGHBORS FCU BATON R PARK VIEW FCU HARRISO PLAINS ST BKTEX POPPY BK SANTA ROSA C PREFERRED BANK LA CAL PRIVATE BANK AND TRUS 02007GKC6 020080BLO 02587DUS5 029728BA9 05765LAY3 063615BP2 06426KBE7 06653LAJ9 17286TAGO 20056QRZ8 20143PDX5 20726AAZ1 249398BT4 2546726Y9 25590AAH3 27002YEJ1 29260MAM7 29278TMN7 29367RKT2 319141JC2 320165JKO 32112UDMO 33610RRF2 33648RAZ2 37234809 38644ABP3 44042TBQ6 45581EAX9 499724AD4 50116CBF5 50625LAE3 538036GU2 56065GAG3 59541KBV8 61690UPF1 61760AYR4 64017AAM6 70087TAA3 726547BK7 73319FAF6 740367HPS 74267GVX2 67 2.49% 895 1.77% 61 2.37% 757 2.48% 475 2.04% 148 3.02% 784 2.62% 351 0.90% 1,064 1.69% 818 2.30% 440 2.42% 29 2.45% 447 2.23% 124 2.29% 84 1.99% 201 2.53% 501 1.99% 601 1.80% 777 2.58% 215 2.13% 888 1.77% 642 1.76% 168 1.99% 523 1.65% 853 1.96% 855 2.01% 516 1.69% 456 3.23% 517 3.18% 412 2.28% 545 3.22% 972 1.88% 757 2.58% 839 1.92% 974 1.97% 742 2.76% 546 3.22% 159 1.79% 813 2.30% 1,083 1.15% 869 2.01% 35 2.00% RAYMOND JAMES BANK NA 7S472RAU5 I 1,005 1.88% RIA FED CR UN 749622ALO I 635 2.48% Par Value Market Value Book Value Unrealized P/L $245,000 $245,933 $245,000 $0 $245,000 $241,707 $245,000 $0 $245,000 $245,809 $245,000 $0 $245,000 $246,710 $245,000 $0 $245,000 $246,583 $245,000 $0 $245,000 $247,345 $245,000 $0 $245,000 $247,379 $245,000 $0 $245,000 $244,187 $245,000 $0 $245,000 $239,086 $245,000 $0 $245,000 $245,394 $245,000 $0 $245,000 $247,869 $245,000 $0 $245,000 $245,394 $245,000 $0 $24S,000 $247,274 $245,000 $0 $24S,000 $246,426 $245,000 $0 $24S,000 $24S,875 $24S,000 $0 $245,000 $247,242 $245,000 $0 $245,000 $246,306 $245,000 $0 $245,000 $244,868 $245,000 $0 $245,000 $247,134 $245,000 $0 $245,000 $246,793 $245,000 $0 $245,000 $241,778 $245,000 $0 $245,000 $244,255 $245,000 $0 $245,000 $246,360 $245,000 $0 $245,000 $244,976 $245,000 $0 $245,000 $243,238 $245,000 $0 $245,000 $243,501 $245,000 $0 $231,000 $232,744 $227,867 $0 $245,000 $250,441 $245,000 $0 $245,000 $250,508 $245,000 $0 $200,000 $202,004 $199,700 $0 $245,000 $250,745 $245,000 $0 $245,000 $241,504 $245,000 $0 $245,000 $247,207 $245,000 $0 $245,000 $243,079 $245,000 $0 $245,000 $242,124 $245,000 $0 $24S,000 $248,207 $245,000 $0 $245,000 $2S0,758 $245,000 $0 $24S,000 $246,098 $245,000 $0 $245,000 $24S,424 $24S,000 $0 $245,000 $234,965 $245,000 $0 $245,000 $243,383 $245,000 $0 $200,000 $200,300 $199,700 $0 $245,000 $241,151 $245,000 $0 $245,000 $247,470 $245,000 $0 Page 111 of 1213 PortfoI io As of March 2022 PortfolioTy.. Security Type Issuer CUSIP Days to Maturity Reserve Negotiable Certificates of Deposit RIVERBANK POCAHONTAS SALLIE MAE BANK SPRING BK BRONX NY STONE BK MTN VIEW ARK UBS BANK USA ULTIMABKMINN WINGER UPPER PENNISUA STATE WASHINGTON FEDERAL WELLS FARGO BANK NA WELLS FARGO NATL BK W 76857AAB7 7954503Q6 849430AS2 86158RAV1 90348JCR9 90385LCR8 91630PASO 938828BJ8 9497631396 949495AF2 445 88 161 368 425 181 1,002 876 785 274 Supranational Obliqations INTERAMERICAN DEVEL 45818WCKO 11 oupon Par Value Market Value Book Value Unrealized P/L 2.33% $245,000 $247,573 $245,000 $0 2.24% $245,000 $246,076 $245,000 $0 1.99% $245,000 $246,316 $245,000 $0 3.05% $245,000 $249,398 $245,000 $0 3.09% $245,000 $249,856 $245,000 $0 3.07% $245,000 $247,705 $245,000 $0 1.78% $245,000 $240,524 $245,000 $0 2.06% $245,000 $243,611 $245,000 $0 2.62% $245,000 $247,377 $245,000 $0 1.84% $245,000 $246,619 $245,000 $0 2.36% $750,000 $750,323 $760,658 $0 Page 112 of 1213 CITY OF ELSEGUNDO Transactions Transactions Prior 3 Months as of March 2022 Page 114 of 1213 Interest Received As of March 2022 Transaction Date 2021 2022 Grand Total Category Q2 Q3 Q4 Q1 $1,187,517 $1,000,000 INTEREST $500,000 $120,838 $184,682 $58,386 $99,046 $47,507 $104,088 $110,991 $107,714 $139,674 $90,291 $82,915 $41,387 $0 $2,000,000 $2,000,000 $2,000,000 $1,500,000 FULL CALL $1,000,000 $500,000 $0 $11,115,000 $10,000,000 MATURED $5,000,000 $2,695,000 $2,225,000 $1,745,000 $0 $245,000 $745,000 $990,000 $745,000 $245,000 $245,000 $500,000 $490,000 $245,000 $0 ($2,000,000) PURCHASED ($4,000,000) ($6,000,000) ($6,046,025) ($6,046,025) April May June July August September I October November December I January February March I Total Category INTEREST FULL CALL MATURED PURCHASED Page 115 of 1213 CITY OF ELSEGUNDO Compliance Asset Class Compliance As of March 2022 Security Type In Compliance? Max Weight Weight Par Value Book Value Market Value Cash Y 100% 11.01% $13,437,502 $13,437,502 $13,437,502 LAIF Y 100% 57.61% $70,314,598 $70,314,598 $70,314,598 CAMP-JPAP Y 30% 0.07% $84,436 $84,436 $84,436 Government Y 100% 4.94% $6,000,000 $6,131,395 $6,027,620 Medium Term Notes Y 150/0 8.75% $10,645,000 $11,125,108 $10,684,861 Municipal Bonds Y 10% 5.61% $6,845,000 $6,991,712 $6,847,998 Negotiable Certificates of Deposit Y 30% 11.39% $13,861,000 $13,857,268 $13,896,173 Supranational Obligations Y 10% 0.61% $750,000 $760,658 $750,323 Totals 100.00% $121,937,537 $122,702,677 $122,043,512 Page 117 of 1213 Rating Compliance As of March 2022 Security Type Issuer CUSIP S&P Rating Moody Rating In Compliance? I Market Value Medium Term Notes AMAZON COM INC 02313SAJS AA Al Y $502,170 APPLEINC 037833AK6 AA+ AAA Y $502,700 ASTRAZENECA FINANCE L 04636NAAl A- A3 Y $463,560 BANK OF AMERICA CORP 06051GFX2 A- A2 Y $506,195 BERKSHIRE HATHAWAY IN 084670BR8 AA AA2 Y $503,485 CATERPILLAR FINLSERV 14913QAA7 A A2 Y $500,905 CIGNACORP 12SS23AGS A- BAA1 Y $515,350 CITIGROUP INC 172967KNO BBB+ A3 Y $503,870 COCA COLA CO THE 191216CL2 A+ Al Y $494,865 ESTEE LAUDER CO INC 29736RANO A+ Al Y $491,640 GOLDMAN SACHS GROUP I 38141GXJ8 BBB+ A2 Y $503,730 INTERCONTINENTAL EXCH 45866FAD6 A- A3 Y $511,370 JOHNS HOPKINS HEALTH 478111AB3 AA- AA2 Y $145,361 MEAD JOHNSON NUTRITIO 582839AH9 A- A3 Y $511,875 MORGAN STANLEY 61746BDZ6 BBB+ Al Y $509,510 NEW YORK LIFE GLOBAL 64952WCSO AA+ AAA Y $501,130 ORACLE CORP 68389XBL8 BBB+ BAA2 Y $498,140 STRYKER CORP 863667AH4 BBB+ BAA1 Y $504,195 TOYOTA MOTOR CREDIT C 89236TCQ6 A+ Al Y $S02,000 UNITED PARCEL SERVICE 911312BT2 A- A2 Y $497,600 UNITEDHEALTH GROUP IN 91324PDN9 A+ A3 Y $513,005 WAL MART STORES INC 931142DU4 AA AA2 Y $502,205 Municipal Bonds CONNECTICUT ST B 20772JL75 A+ AA3 Y $502,995 CONNECTICUT STTXBL S 20772KGN3 A+ AA3 Y $1,008,160 GOODRICH MI AREA SCH 382406PY6 AA N/A Y $302,253 HOUSTON TX REF SER B 4423315T7 AA AA3 Y $990,290 LA QUINTA CA REDEV AG 50420BCL4 AA- N/A Y $1,007,510 LAS VEGAS NV TAXABLE 5176968H6 AA AA2 Y $547,060 NEW YORK NYTXBL FISC 64966QCA6 AA AA2 Y $986,270 ONTARIO CA INTERNATIO 683042AJ4 AA N/A Y $499,015 OREGON ST DEPT ADM I N I 68607VT47 AAA AA2 Y $S03,60S TULSA CNTY OKLA I NDPT 899593MG9 N/A AA2 Y $500,840 SupranationalObligatio.. INTER AMERICAN DEVEL 45818WCKO AAA AAA Y $750,323 Veight Maximum %of Portfolio 0.41% 3.00% 0.41% 3.00% 0.38% 3.00% 0.41% 3.00% 0.41% 3.00% 0.41% 3.00% 0.42% 3.00% 0.41% 3.00% 0.41% 3.00% 0.40% 3.00% 0.41% 3.00% 0.42% 3.00% 0.12% 3.00% 0.42% 3.00% 0.42% 3.00% 0.41% 3.00% 0.41% 3.00% 0.41% 3.00% 0.41% 3.00% 0.41% 3.00% 0.42% 3.00% 0.41% 3.00% 0.41% 5.00% 0.83% 5.00% 0.25% 5.00% 0.81% 5.00% 0.83% 5.00% 0.45% 5.00% 0.81% 5.00% 0.41% 5.00% 0.41% 5.00% 0.41% 5.00% 0.61% 3.00% Page 118 of 1213 CITY OF ELSEGUNDO LAI F 13 12 11 10 9 8 a� 7 E c 0 0 a a 5 S 4 3 2 1 0 LAI F Apportionment Rates As of March 2022 1979 1984 1989 1994 1999 2004 2009 2014 20" Date Page 120 of 1213 LAI F Diagnostics As of March 2022 Jun 1, 19 Sep 1, 19 Dec 1, 19 Mar 1, 20 Jun 1, 20 Sep 1, 20 Dec 1, 20 Mar 1, 21 Jun 1, 21 Sep 1, 21 Dec 1, 21 Mar 1, 22 Date (Daily Rates) Measure Names Average Maturity Daily Quarter to Date Page 121 of 1213 $15,000,000 $14,000,000 $13,922,249 $13,000,000 $12,000,000 $11,000,000 $10,000,000 $9,425,37 $9,000,000 $8,000,000 m $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 March 2021 Rolling 13-Month Cash Flow Analysis As of March 2022 May 2021 July 2021 Measure Names $14,637,932 Credits $14,231,743 Debits $5,160,915 September 2021 November 2021 January 2022 Month of Date :,911,411 March 2022 Page 122 of 1213 CITY OF ELSEGUNDO City Cash Flows $10,000,000 $8,000,000 $7,136,9� $6,000,000 $4,000,000 $3,308,SE $2,000,000 $0 .................. ($2,000,000) m ($4,000,000) ($6,000,000) ($8,000,000) ($10,000,000) ($12,000,000) ($14,000,000) ($16,000,000) April May Net Change in Cash by Year As of March 2022 ($15,333,461) June July August September October Month Years $9,692,177 EThisYear Last Year Two Years Ago ;,726,521 1,496,871 November December January February March Page 124 of 1213 Historic Drawdowns As of March 2022 $18,000,000 $16,979,291 $17,052,791 $16,948,871 $16,000,000 $15,585,731 6,351,446 $15,676,236 $15,792,747 n $15,462,119 $14,761,324 $14,000,000 $12,000,000 $11,850,289 $10,000,000 $10,021,393 $9,444,192 $9,589,722 $8,000,000 $6,740,588 $6,000,000 $6, 198,611 5,497,816 $5,976,411 $5,329,544 $ $5,067,055 $3,952,705 $ ,372,399 $4,000,000 $2 952 653 $3,304,431 $3,893,993 $4,143,573 / I $2,729,214 $2,000,000 $2,012,203 $ , 73 ( ,071,301) ($2,000,000) ($1,493,637) ($2,849,212) ($2,296,277) ($4,000,000) ($2,628,379) ($3,489,461) ($3,977,017) ($3,733,785) ($4,483,630) ($4,180,579) ($6,000,000) ($8,000,000) ($10,000,000) ($12,000,000) ($14,000,000) ($16,000,000) 2013 2014 2015 2016 932 $8,550,295 $9,131, I$7,749,8. $2, ($2,927,208) ($9,659,128) ($9,780,664) 2017 2018 2019 Date Measure Names Delta Cash $16,070,352 Rolling 12-Month Cumulative Drawdown $14,032,868 $14,840,702 $13,373,290 $13,861,191 $13,023,476 $12,094,066 $12,939,006 1,501,875 $10 2,234 567,727 $10,784,866 $9,692,17 $8,865,921 $8,007,816 $7,136,971 $6,802,738 $6,333,031 $5,726,521 4,785,579 $3,715,617 $2 8 ,340 $1,869,657 $598,7 4 $737,577 $990,291 $17,938 `31 __.$442 55 .. ..._ _..___ .__.......... ($398,052) ($953,953) 831 ( 2,745,298) $1,773,595) 4) ($3,298,079) ($7,520,128) ($15,333,461) 2020 2021 2022 Page 125 of 1213 CITY OF ELSEGUNDO Economic Environment 1.90% 1.50% 1.40% 1.30% 1.20% 1.10% d 1.00% m 0.90% 0.80% 0.70% 0.60% 0.50% 0.40% 0.30% 0.20% 0.10% 0.00% U.S. Treasury Yield Curve As of March 2022 1.83% ..18% ).84% 0.80% ).62% 0.02% 0 0.04% 0.06% 1 Month 2 Month 3 Month 6 Month 1 Year 2 Year 3 Year 5 Year Month March 2021 June 2021 September2021 December2021 March 2022 Page 127 of 1213 3.20% 3.00% 2.80% 2.60% 2.40% 2.20% 2.00% 1.80% a 1.60% m 1.40% 1.20% 1.00% C 0.80% 0.60% 0.40% C 0.20% 0.00% U.S. Treasury Maturity Through TI me As of March 2022 3.09% 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 Date Measure Names 1 Month 2 Month 3 Month 6 Month 0 1Year 2 Year 3 Year 5 Year Page 128 of 1213 10-Year Minus 3-Month Treasury Yield Spread As of March 2022 5.0 4.5 4.0 3.5 3.0 2.5 V 2.0 is 1.5 1.0 0.5 0.0 . .... ....... ... . . ......... -0.5 -1.0 1984 Pil A • d A 1989 1994 1999 2004 2009 2014 2019 Date K2 Page 129 of 1213 15 14 13 12 11 10 9 8 7 w m s 6 5 4 3 2 1 0 -1 _2 Unemployment vs Inflation As of March 2022 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Date Measure Names Realized Inflation Unemployment Rate Page 130 of 1213 5-Year Breakeven Inflation Prediction As of March 2022 3.5 3.0 2.5 A 2.0 Pv1.S zo 1.0 O.S A v 0.0 ................................................... 0.5 -2.0 -2.5 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 Date Page 131 of 1213 CITY OF ELSEGUNDO I certify that this report accurately reflects all pooled investments and it is in conformity with the investment policy as approved by the City Council on 6/1/18. A copy of this policy is available in the office of the City Clerk. The investment program herein shown provides sufficient cash flow liquidity to meet the next six months estimated expenditures. Sources for the valuations are as follows: Federal Agency Issues, Treasury Securities and Miscellaneous Securities: Union Bank, the custodial agent for the City of El Segundo. Detailed information on all purchase and sale transactions follows the Investment Portfolio Details section. Matthew Robinson, City Treasurer Date d {:ICVoy ELEUND TITLE: City Council Agenda Statement Meeting Date: June 21, 2022 Agenda Heading: Consent Item Number: B.9 Update on Emergency Repair of the Pool Heaters at the El Segundo Wiseburn Aquatics Center RECOMMENDATION: Receive and file staff's report regarding the status of the emergency repairs needed to address the failure of pool heaters at the El Segundo Wiseburn Aquatics Center. 2. Adopt a motion by four -fifths vote, to determine the need to continue the emergency actions approved under Resolution No. 5343. FISCAL IMPACT: Amount Budgeted: $185,000 (Proposed FY 2022-23 Budget) Additional Appropriation: None. Account Numbers: $185,000 (001-400-5213-6215: Wiseburn Aquatics Center Repair and Maintenance) BACKGROUND: After authorizing the award of a contract without public bidding due to an emergency, state law requires that the City Council to review the emergency action at each regular meeting thereafter. If the Council determines by four -fifths vote, that there is a need to continue the emergency actions, then such work may continue. DISCUSSION: On June 7, 2022, the City Council adopted Resolution No. 5343 to declare an emergency, under Public Contract Code §§ 1102, 20168, and 22050, due to the failure of pool heaters at the Aquatics Center, and approve the aware of a contract to Knorr Systems International to effectuate the necessary repairs. Since the June 7th Council Page 133 of 1213 Emergency Repair of the Pool Heaters at the El Segundo Wiseburn Aquatics Center Update June 21, 2022 Page 2 of 2 meeting, staff has provided Knorr Systems International with the Public Works Contract and requested bonds and insurance from the company. Additionally, Knorr Systems International understands the urgency of procuring the heater equipment in a timely manner and has already placed the order for the needed parts. Delivery of the parts will take approximately ten additional weeks. Staff finds that the underlying emergency declared under Resolution No. 5343 persists and recommends that the City Council, by four -fifths vote, determine the need to continue the previously approved emergency actions. This higher vote threshold is mandated by Public Contract Code § 22050 (c). CITY STRATEGIC PLAN COMPLIANCE: Goal 2: Support Community Safety and Preparedness Objective: El Segundo is a safe and prepared city. Goal 4: Develop and Maintain Quality Infrastructure and Technology Objective 4A: El Segundo's physical infrastructure supports an appealing, safe and effective community. Objective 4B: El Segundo's technology supports effective, efficient, and proactive operations. PREPARED BY: Cheryl Ebert, Senior Civil Engineer REVIEWED BY: Elias Sassoon, Public Works Director APPROVED BY: Barbara Voss, Deputy City Manager ATTACHED SUPPORTING DOCUMENTS: None Page 134 of 1213 {.,rVoy City Council Agenda Statement ELSEGUNDO Meeting Date: June 21, 2022 Agenda Heading: Public Hearings Item Number: C.10 TITLE: Public Hearing for Adoption of FY 2022-2023 Master Fee Schedule RECOMMENDATION: 1. Conduct a public hearing on the proposed fee adjustments and adoption of new fees for the City's Master Fee Schedule. 2. Adopt a resolution approving the updated City's Master Fee Schedule. FISCAL IMPACT: The estimated fiscal impact from the proposed changes is potential additional revenue for FY 2022-2023 of up to $1,664,125 ($935,825 General Fund, $655,000 CUPA Fund under Fire Services, and $73,300 Wastewater Fund). BACKGROUND: In 2017, the City Council directed staff to prepare a fee study identifying the full cost of providing services provided by the City. In 2018, as a result of this effort, City Council adopted a policy establishing cost -recovery standards, a Citywide Master Fee Schedule, and an ongoing mechanism to assess the cost of services and to adjust fees accordingly. DISCUSSION: The FY 2022-2023 Master Fee Schedule establishes the fees charged for City services. All fees are reviewed from time to time in order to ensure that the fees charged are aligned with the estimated cost to provide the services, and that all fees are in compliance with the California Government code Sections 66016 and 66018. User fees and charges are collected to recover some or all costs incurred in providing a specific service from which one or more individuals obtain a benefit. It is best practice Page 135 of 1213 Annual Update to the City's Master Fee Schedule June 21, 2022 Page 2 of 4 for cities to perform a comprehensive update of their cost allocation plans at least every five years and review user fees and charges schedules annually. The last full study was conducted in FY 2017-18. One of the Council's priority focus areas is to enhance the City's long-term financial stability. Adopting a fee methodology and resulting fee adjustments realigns user fees to more efficiently utilize general revenues for services and programs such as public safety, infrastructure maintenance, and economic development. Furthermore, the California Constitution (Propositions 13, 218 and 26) and various state laws have placed both substantive and procedural limits on cities' ability to impose fees and charges. Proposition 26 contains a more general articulation of the cost of service principle and includes a requirement that the local government bear the burden of proof that "a levy, charge, or other exaction is not a tax; that the amount is no more than necessary to recover the reasonable costs of the government activity; and that the manner in which those costs are allocated to a payor bear a fair or reasonable relationship to the payor's burden on, or benefits received from, the governmental activity." (Cal. Const. art. XIII C, § (e).). It is important to note that rental charges for rooms or facilities, fines, penalties and late charges are not technically user fees and are not required to be based on actual costs. Instead, these types of charges are more typically governed by market rates, reasonableness and other policy -driven factors and can legally exceed the cost. The last full study and recommended fee updates of the Master Fee Schedule was adopted in June 2018 and updated by CPI-U in September 2019, September 2020, and June 2021. The Master Fee Schedule, unless otherwise revised, is automatically adjusted on an annual basis. The recommended adjustment for FY 2022-2023 is not based off CPI-U, but an updated comprehensive cost allocation study that establishes fully burdened rates for each position within the City, as well as identifying specific staff and allocating staff's time towards each fee and charge for cost of service. Prospectively, staff will continue with the City Council direction to adjust the Master Fee Schedule on an annual basis by an inflationary factor. The Recreation, Parks, and Aquatics fees and services have not been adjusted in several years. These fees and services were included in the current study conducted by the City's consultant, Revenue Cost Specialist ("RCS"). The results of this study are included in Exhibit B. Some of the fees and services are being recommended to increase by a nominal amount as supported by the fee study and directed by prior City Council policy to recover approximately 40% for these programs as a whole. As a result of City Council direction from the June 7, 2022, Council meeting, an ad -hoc committee made up of two City Councilmembers was appointed to address all parks, recreation, and aquatics programming. As a result of this action, the user fees associated with parks, recreation, and aquatics programming and services will remain unchanged for residents ($0 increase from current fees) and the non-resident fees will have nominal increases as identified in Exhibit D (appendix D - detail of Recreation Services). This includes NO increase to the Recreation ID Card for residents. Page 136 of 1213 Annual Update to the City's Master Fee Schedule June 21, 2022 Page 3 of 4 There were several community -based fees that were proposed to increase 2x - 4x that had been traditionally subsidized by City Council in prior fee studies. The ad -hoc committee directed staff to reduce these community -based fees. Below is a listing of these fees, the current fee, the original proposed fee with 100% cost recovery, and staffs recommendation for City Council to approve a revised fee: Fee Name Current Fee Fee per Study (100% Staff's cost recovery) Recommendation AD-001 Short Term $214 $345 $250 (28% subsidy) Rental AD-002 Revision $203 $390 $250 (36% subsidy) Rider Film Permit AD-003 NSF Check $45 (1st time) $65 (1 st time) $55 - 1 st time (15% subsidy) AD-003 NSF CHECK $90 (2nd time) $130 (2nd time) $110 - 2nd time (15% subsidy) PL-057 Amplified $161 $240 $190 (21 % subsidy) Sound Permit PW-037 Banner $182 $815 $200 (75% subsidy) Hanging REC-010 Block Party $25 $435 $30 (93% subsidy) Permit PL-051 APPEAL TO $2,952 $5,845 (50% $2,952 (75% THE CITY COUNCIL subsidy) subsidy) - PLANNING If City Council approves staffs recommendations, the revised fees will be implemented instead of the original proposed 100% cost recovery fees. In addition, there is a listing of fees in the attached Exhibit E that reflects other fees that are increasing by 30% or more. There are 47 fees that fall under this exhibit which are primarily related to Planning and Fire. Staff recommends implementing full cost recovery on these fees. In addition to the fee adjustments referenced above, staff reviewed City operational needs and proposes including new fees to the Master Fee Schedule not captured by the detailed Fee Study. Staff also reviewed fees that are no longer needed and can be removed (attached as Exhibit C). Staff performed this fee audit with the assistance of a consultant, RCS, and proposed adjustments to the Master Fee Schedule are attached in Exhibits B, C, and D. CITY STRATEGIC PLAN COMPLIANCE: Page 137 of 1213 Annual Update to the City's Master Fee Schedule June 21, 2022 Page 4 of 4 Goal 5: Champion Economic Development and Fiscal Sustainability Objective 513: El Segundo approaches its work in a financially strategic and responsible way. PREPARED BY: Joseph Lillio, Chief Financial Officer REVIEWED BY: Joseph Lillio, Chief Financial Officer APPROVED BY: Barbara Voss, Deputy City Manager ATTACHED SUPPORTING DOCUMENTS: 1. Master Fee Schedule Resolution_06072022 2. Exhibit A: El Segundo Cost of Services Study FY 21-22 3. Exhibit B: Proposed New Fees and Removed Fees for FY 2022-23 4. Exhibit C - Appendix C - Detail of Building and Safety Fees 5. EXHIBIT D - APPENDIX D: DETAIL OF RECREATION SERVICES 6. Exhibit E - Fees with greater than 30 percent increase Page 138 of 1213 RESOLUTION NO. A RESOLUTION OF THE CITY OF EL SEGUNDO ESTABLISHING A SCHEDULE OF FEES AND CHARGES FOR RECOVERING COSTS INCURRED FROM PROVIDING VARIOUS CITY SERVICES. The Council of the City of El Segundo resolves as follows: SECTION 1. The City Council finds as follows: A. The City Council may establish fees for services under various provisions of California law including, without limitation, Business & Professions Code § 16000; Government Code §§ 36936.1, 43000, 54344, 65104, 65456, 65874, 65909.51 65943, 66013, 66014, 66451.2-1 and Health & Safety Code §§ 510, 17951, 17980.1, and 19852; B. Pursuant to Government Code § 66016, the City made data available regarding the cost, or estimated cost, of providing services for various fees 10 days before the City Council opened and continued the relevant public hearing on June 7, 2022. The City Council conducted this hearing on June 21, 2022. C. Pursuant to Government Code §§ 6062a, 66016 and 66018, mailed notice of the public hearing regarding the proposed increase of existing DIFs and creation of new DIFs was provided to interested parties on June 8, 2022, and notice of the public hearing was published in the El Segundo Herald newspaper on May 27, 2022, and on June 2, 2022. D. On June 7, 2022, City Council opened a public which was continued to June 21, 2022, to hear testimony and considered evidence in a public hearing held and noticed in accordance with Government Code § 66016. E. On December 16, 2021, the City awarded a Professional Services Agreement to Revenue & Cost Specialists LLC to develop a comprehensive cost allocation and user fee study associated with cost recovery of City services, programs, and fines. F. On May 23, 2022, Revenue & Cost Specialists LLC submitted the final user fee study that established recommended full cost recovery on fees for City services and programs and recommended fees for fines. G. On May 23, 2022, Revenue & Cost Specialists LLC submitted the final user fee study that established recommended fees for City services and programs that fall under Parks, Recreation, and Aquatics at the City Council policy directive of 40% 1 Page 139 of 1213 cost recovery. H. At the recommendation of the City's Departments and the City Manager, the City Council believes that it is in the public interest to establish the recommended fees to recover the costs of public services. SECTION 2. The Fee Schedule Adoption: The schedule of fees and charges attached as Exhibit "A" and incorporated into this Resolution as if fully set forth herein, are approved and adopted. SECTION 3. Separate Fee for Each Process: All fees set by this Resolution are for each identified process; additional fees shall be required for each additional process or service that is requested or required. Where fees are indicated on a per -unit of measurement basis, the fee is for each identified unit or portion thereof within the indicated ranges of such units. SECTION 4. Added Fees and Refunds: Where additional fees need to be charged and collected for completed staff work, or where a refund of excess deposited monies is due, and where such charge or refund is $15.00 or less, a charge or refund need not be made, pursuant to California Government Code § 50055 and amendments thereto. SECTION 5. New Fees: Any fees for new services established throughout the year shall be incorporated into the City's fee structure and collected with recovery percent consistent with similar services. SECTION 6. Interpretation: This Resolution may be interpreted by the several City Department Heads in consultation with the City Manager, and should there be a conflict between two fees, then the lower in dollar amount of the two shall be applied. SECTION 7. Intent: It is the intention of the City Council to review the fees and charges as determined and set out herein, based on the City's next Annual Budget and all of the City's costs reasonably borne as established at that time and, if warranted, to revise such fees and charges based thereon. SECTION 8. Unless otherwise revised, any fee newly established for the first time by this Resolution will be automatically adjusted on an annual basis at the beginning of each fiscal year based on the most recent reported December annual percentage of change in the United States Department of Labor, Bureau of Labor Statistics' Los Angeles -Long Beach -Anaheim CPI-U for the calendar year. The first fee adjustment for such newly established fees may not be made before a minimum of twelve (12) months after the effective date of this Resolution. SECTION 9: This Resolution is exempt from review under the California Environmental Quality Act (Cal. Pub. Res. Code §§ 211 000. et seq.; "CEQA") and CEQA regulations 2 Page 140 of 1213 (14 Cal. Code Regs. §§ 15000, et seq.) because it establishes, modifies, structures, restructures, and approves rates and charges for meeting operating expenses; purchasing supplies, equipment, and materials; meeting financial requirements; and obtaining funds for capital projects needed to maintain service within existing service areas. This Resolution, therefore, is categorically exempt from further CEQA review under 14 Cal. Code Regs. § 15273. SECTION 10. Effective Dates: This resolution shall go into full force and effect immediately but shall be subject to the terms and conditions pursuant to Government Code § 66017. Development related fees will go into effect September 1, 2022, Recreation fees will go into effect July 1, 2022, Aquatic fees and Special event fees shall go into effect July 1, 2022, while all other fees will become effective on July 1, 2022 and will remain effective unless repealed or superseded. SECTION 11. All resolutions and other actions of the City Council in conflict with the contents of this Resolution are hereby repealed. SECTION 12. Severability: If any portion of this Resolution is declared invalid or unconstitutional, then it is the intention of the City Council to have passed the entire Resolution and all its component parts, and all other sections of this Resolution shall remain in full force and effect. SECTION 13: The City Clerk will certify to the passage and adoption of this Resolution; will enter the same in the book of original Resolutions of said City; and will make a minute of the passage and adoption thereof in the record of proceedings of the City Council of said City, in the minutes of the meeting at which the same is passed and adopted. PASSED, APPROVED, AND ADOPTED this day of June, 2022. AYES: NOES: ABSENT: ABSTAIN: ATTEST: PASSED AND ADOPTED this day of June, 2022. Drew Boyles, Mayor 3 Page 141 of 1213 Tracy Weaver, City Clerk APPROVED AS TO FORM: Mark D. Hensley, City Attorney Page 142 of 1213 Cost of Services Study for the City of El Segundo MAY 2022 Revenue & Cost Specialists 1519 East Chapman Ave, Suite C Fullerton, CA 92831 www.revenuecost.com (714) 992-9020 Page 143 of 1213 Page 144 of 1213 May 24, 2022 Mr. Joseph Lillio, Director of Finance City of El Segundo 350 Main Street El Segundo, CA 90245 Mr. Lillio, This Report is submitted pursuant to our contract with the City to perform a revenue and cost analysis and to develop a cost distribution and cost control system for the City for its services. The motivation for this study is the need of both the City Council and City staff to maintain City's services at a level commensurate with the standards previously set by the City Council, and to maintain effective policy and management control of City services. This Report provides currently useful information about the City's status on recovery of costs for all City services. In addition, it will assist in projecting and determining the future level and equity of these City services. RCS wishes to thank all City department heads and staff for their assistance and cooperation extended to us during the accomplishment of our work, without whose aid this Report could not have been produced. The response, awareness and information gathered and supplied by numerous City employees make this Report the sound one we believe it to be. Respectfully submitted, ERIC JOHNSON President Revenue & Cost Specialists 1519 E. Chapman • Suite C • Fullerton, CA • 92831 Page 145 of 1213 Page 146 of 1213 EXECUTIVE SUMMARY By acceptance of the Revenue & Cost Specialists (RCS) proposal, the City of El Segundo decided to subject its fee -based services to detailed analysis dedicated toward seeking alternate, and more equitable, ways to finance City services provided to the community. Due to the various demands made of the City, it is essential that the City Council and management have complete information upon which to assess fees charged to the public for services provided. Schedule 1 at the end of this Executive Summary lists each service reviewed in this study. It indicates that the City could realize approximately s1,664,125 in additional new revenue if the recommendations provide herein are adopted and implemented. Organization of Report. This Executive Summary explains RCS's philosophy concerning fee - based services and cost analysis with a discussion of Costs Generally Defined. The report then lists the Types of Costs included in our analysis and our General Recommendations. COSTS GENERALLY DEFINED The basic costs of operating any business are direct labor and employee benefits, direct materials, allied indirect costs, overhead costs, and fixed asset or "depreciation" charges. Determination of Costs. After the passage of Proposition 13, the California Taxpayers Association, the California Chamber of Commerce, the National Tax Limitation Committee and the California Association of Realtors put Proposition 4 before the voters. It was adopted by 74.3% of the voters of California on November 6, 1979, and became effective on July 1, 198o, retroactive to Fiscal Year 1978-79. This proposition, which became Article XIIIB of the State Constitution, addressed all city revenues and established a limit on the growth of tax revenues. Also, because of Proposition 4, fee services cannot exceed the "costs reasonably borne" by the City in providing the service. If the fee exceeds the cost, the excess fee is defined to be a special tax, which Proposition 13 requires be approved by two-thirds of the voters. As Article XIIIB was written by the above business groups, it is not surprising that they recommended a business -oriented approach to the costs of governmental services. For example: The phrase costs reasonably borne by such entity in providing the regulation, product, or service is intended to incorporate all appropriations by an entity for 1 Page 147 of 1213 City of El Segundo Fee Study Update reasonable costs appropriate for the continuation of the service over time. This includes ongoing expenses such as operation costs and a reasonable allocation for overhead and administration, but it also includes reasonable allocation for start-up costs and future capacity. Thus, reasonable allocations for capital replacement, expansion of services, and repayment of related bond issuances would be considered "costs reasonably borne."' Principle Involved. A basic principle involved in this Report is the recognition of those full business costs as they are as defined by the authors of the Constitutional amendment, NOTjust those costs which 1) the City might recognize and decide to budget; or 2) which it might decide to use in some other cost analysis methodology; or 3) that other jurisdictions not so complying might use; or 4) that some accounting or other consulting firm might decide it should use, based on some external, non -California legal requirements. These cost elements have been determined in a businesslike manner per basic business principles, and applied to each and every fee -financed orfee-financeable service provided bythe City, modified only slightly to accommodate the published intent and definitions of the authors of Article XIIIB. Thus a logical, legal, and Constitutionally -mandated cost-consciousness can now be applied to City operations. TYPES OF COSTS The following costs, identified above as part of "costs reasonably borne" by the Authors of Proposition 4, make up the cost detail found on the right-hand page in Appendix B for each service center. Salaries and Wages City government is in fact a service industry, and therefore, it is natural that salaries make up the largest single element of cost for most services. Interview Process. In order to allocate the salaries, lengthy interviews were held, documents sought and researched, and reports and accounting records examined by RCS. The result was, in most cases, a percentage or hours distribution of individual employee personal services costs. One hundred percent of the time of all City employees was distributed. In other words, everyone A Summary of Proposed Implementing Legislation and Drafter's Intent with Regard to Article XIIIB of the California Constitution (Proposition 4, November 6, 1979); Spirit of 13, Inc.; 1980; California Chamber of Commerce; page 6. PA Page 148 of 1213 City of El Segundo Fee Study Update had to be someplace, all of their time. No judgments were made about what personnel should or might be doing. Their time was distributed to those service centers where the time was expended. Employee Fringe Benefits Since fractional time -- to as low as three minutes per unit of service or one -twentieth of a percent of the annual time of an employee has been allocated to service centers, fringe benefit costs also must be fractionalized to carefully and accurately distribute those ancillary personnel costs. The City finances numerous benefits for its employees, thereby incurring measurable costs for these items, including: • PERS Retirement • Group Health Insurance • Medicare Insurance • Social Security • Other Post -Employment Benefits • Workers Compensation Insurance All of these costs are current operating expenses, and the amounts were isolated. Actual costs were determined and reduced to a percentage of salary for each of the positions. Maintenance and Operation Costs All maintenance and operation costs, including non -personnel expenses such as professional services, insurance, operating supplies etc., were derived from the 2021-2022 Council -approved budget and allocated via percentages orthrough actual allocation to each of the service centers identified in a department or division. General and Departmental Overhead Costs Overhead costs provide the vital glue that holds an organization together operationally and provide important coordinating capabilities. They also provide the day-to-day support services and facilities required for the organization to function effectively. RCS has used a detailed Cost Allocation Plan (CAP) to identify and allocate these costs to the remainder of the City 3 Page 149 of 1213 City of El Segundo Fee Study Update organization. In the CAP, costs were allocated to end -user departments and divisions by applying an overhead allocation factor. Each factor was related to the work effort of its particular overhead element and was assessed for relevance and reasonableness. Full Cost Distribution. The purpose of deriving overhead costs to apportion these amounts to direct service program costs. By adopting this method the City will be aware of its true costs and be able to emulate business methods. Article XIIIB's (Proposition 4 of 1979) authors intended this, defining as part of "costs reasonably borne" a calculated "reasonable allocation for overhead and administration." General City Overhead. These services primarily set policy and support other departments without providing a deliverable service tothe public. Wherethey do perform an end -user service, such costs have not been allocated to other departments. Costs in this general administration category include the following functions: HR 6% Info Tech 19% General City Administrative Costs Facility Maint Finance 5 io 12% City Council 2% City Clerk 4% City Attorney 3% City Treasurer 1% Non -Dept 4% PW Admin 1% Departmental Administration. Costs in this category involve intra-departmental support functions, outside the above listed general City overhead functions, and involve the allocation of staff time within and among departmental functions. These services also do not provide end - user deliverables to the public, but instead provide vital administrative support within specific departments. rd Page 150 of 1213 City of El Segundo Fee Study Update Fully Allocated Hourly Rates All of the above items make up the fully allocated hourly rate which is calculated for each position in the City. The makeup of each component of the City-wide average fully allocated hourly rate is detailed in the chart below. Fully Allocated Hourly Rate Components Dept, Overhead City Overhead 16% Opere Exper 2% Benefits 26% Salaries 39% Calculation of Revenues. Many of the revenues included in this Report are calculated based on the current fee and the number of projected units of service. This may be different than the current budgeted revenues due to changes to projected volume, which comes from looking at historic volume and estimates of current year levels. Fees to Encourage Behavior or Compliance. One of the notes in the following Summary Schedule 1 has a note called "Fee to Encourage Behavior." This is associated with certain public safety fees, such as false alarms and loud party responses. The point of these fees is not necessarily to recover revenue, but instead to encourage a certain behavior, such as fixing your alarm or quieting your party. These fees are structured in a way that allows for a certain number of free responses before the fee is charged. Thus, if the fee is working correctly there will be no revenue at all. Therefore, we don't project any new revenues for these services. Page 151 of 1213 City of El Segundo Fee Study Update Recreation Services Recreation Cost Breakdown RECREATION DIV. COSTS 2,524,993 3,649,929 (1,124,936) 69.2% FACILITY/FIELD MAINTENANCE 1,500,889 (2,625,825) 49.0% DEPT/CITY INDIRECT COSTS 1,922,411 (4,548,236) 35.7% TOTAL COSTS 2,524,993 7,073,229 4,548,236 35.7% As anticipated, the above findings suggest that a subsidy level exists for leisure activities — an amount that varies depending upon whether one considers direct versus indirect costs. This report recommends that Leisure cost recovery goals be set as a percentage of Recreation Program costs. This practice is quite common in local government operations, not because indirect costs do not exist and are not important, but ratherto insure thatthe cost recovery goals remain relevant, market competitive, and are easily reproducible. The above breakout of direct and indirect costs, and cost recovery percentages, can be reviewed in more detail in Appendix D. Market Considerations But much remains to consider in evaluating price and costing levels in this sensitive service area — considerations that are further detailed below. By their nature, leisure services are highly market driven and subject to a variety of external factors including consumer demand, location, facility amenities, demographics, and competing service providers. Adjustments in fees can arguably have a significant impact on consumer demand given a variety of elasticity factors that may be in play. This comment does not imply that additional revenues are unavailable but makes the case that fee levels are best set at the delivery point based on a flexible and market -based pricing model. It also suggests that recreation performance levels might be best set at a macro level, rather than at the individual program level, to allow for optimal marketing and program pricing flexibility. 6 Page 152 of 1213 City of El Segundo Fee Study Update In pondering these cost results, the City should consider the following observations common to Recreation services. General Methodology Assumptions The methodology generally used in developing service center revenue/cost computations, as has been done in this study, is founded on key assumptions: First, service volumes are fairly constant and void of wide fluctuations in consumer patronage from year to year. Second, consumers have come to accept the economic value of continuing to use the identified service at a value that equates to the cost of providing the service. It is important to note that these two assumptions are not particularly valid for leisure type activities that are characterized by commonly noted annual changes in program popularity combined with the influence of seasonal conditions. Furthermore, leisure dollars are highly sensitive to overall market and economic conditions as a service that strives to compete for an elusive discretionary income dollar. Leisure service fees are influenced by two factors generally not an issue in the delivery of other City services - marketing and social policy. Marketing Given that these services are highly market sensitive and financed mostly by discretionary income, a special burden is placed on program managers to innovate and promote attendance. Those who run these programs know too well the need to convince customers of the value added features of their services. Their market is unforgiving. If fees are set too high, attendance and consequently revenues will drop. On the other hand, establishing fee levels artificially low will result in a flood of demand beyond resource capabilities 7 Page 153 of 1213 City of El Segundo Fee Study Update Pricing If priced strictly at average cost, fee increases can result in reduced participation leading to additional reactionary price increases and further losses in patronage. As such, prices for leisure services must be set carefully. The potential number of target customers should be estimated as part of an aggressive program marketing those services at determined price levels. Some important considerations in setting pricing follow: • Has a marketing study been performed? • Have programs been selected for their popularity? • Do City programs compete with offerings made by other agencies, organizations, or private businesses that can supply the program at less cost? • Is there a less costly way for the City to supply the service? • Has sufficient money been budgeted to advertise the program adequately and how is the number of participants affected by the level of advertising? • What costs would NOT be incurred or REMAIN were the program not to be offered? • What is the cost of adding one more participant; of opening one more section of the activity? • Are participants polled for their reaction to the offering, the instructor, the facility, and for their ideas for possible programs and the amounts that they are willing to pay? • Are some facilities more costly to operate than others? What are the costs of electricity, water, gas, janitorial, maintenance, telephone, vandalism, and the like for each facility? Page 154 of 1213 City of El Segundo Fee Study Update • How do existing facilities compare to those provided by the competition in creating either a price advantage or disadvantage? • Has the clientele of the activity been defined allowing the City to understand the social purpose in subsidizing the activity? A number of these issues have already been addressed by City staff and are merely presented to illustrate the issues involved in operating such services. In determining what should be charged for services it ultimately is the responsibility of recreation professionals to recommend a combination of decreased costs, increased participation and fee adjustments needed to meet the degree of recovery that is ultimately determined by City Council. What Can Be Charged? In so far as Leisure services are market driven by definition, they are not subject to the cost limitations of Proposition 4. As such, pricing for class programs and related facility rentals can be set at market rate and consumer valued pricing levels subject to policy defined discount and subsidy levels. Social Policy The City Council should develop a conscious policy as to what programs and service centers, and to what extent, should be subsidized with tax monies in promoting social benefit. It may well be that some level of subsidy for many of the services identified in this group is not only necessary, but also appropriate. If that is deemed to be the case, subsidy levels can be set as part of a budgetary or programmatic policy statement. These policy statements can also explicitly describe the social reasoning involved in the decision making process. 0 Page 155 of 1213 City of El Segundo Fee Study Update Discounts & Exemptions: The provision of scholarships and exemptions to disadvantaged youths and seniors is a viable and appropriate alternative to reducing fees to the entire community and should be considered in the fee setting process. Conclusion of Recreation Services City staff and the City Council may wish to ponder the marketing criteria set out earlier in this Chapter and review the cost figures provided herein. It may well be the case that additional revenues can be generated if the marketplace permits it. In setting fiscal goals for such services, it is recommended thatfinancial targets be established atthe macro (Division or Major Program Level) level to allow for maximum price adaptability at the minor program and class level. That being said, monitoring and reporting performance at the targeted level is critical in assessing class/program viability as a bias for properly allocating resources to the most financially and socially productive activities. 10 Page 156 of 1213 City of El Segundo Fee Study Update GENERAL RECOMMENDATIONS Adoption of Modifications to Current Fee Structure It is recommended that the City Council adjust the fee schedule for the enumerated City services presented in Appendix of this Report. Continued use of the "full business costing" concept will create consistency in the establishment of fees, and allow for timely adjustment to reflect changes in the cost of providing services Review of Suggested Recovery Rates The City Council should review each service and the suggested recovery rate to determine how much of each service should be recovered through fees, and how much should be subsidized through the City's tax dollars. This review is very important because it gives City staff direction as to what the Council wants to subsidize and what it does not. CONCLUSION If all the recommendations and suggestions made in this Report are adopted, the City's financial picture would be improved. Also, far more equity between taxpayers and fee -payers, as well as fairness between property -related and non -property -related services could be secured, assisting in the City's continued financial stability into the future. The following Schedule 1 portrays the various services assessed during our analysis. Appendix A— Summary of Current and Proposed Fees Appendix A includes a summary of the current City fees matched up with the proposed fees for each service presented. ADDendIX B - Detailed Worksheets The substance of RCS's work effort on this project is primarily comprised of two different worksheets shown in the detail of this report (see Appendix B). The first, "Revenue and Cost Summary Worksheet" is on the left hand side. These worksheets include a description of the service, the current fee structure, the recommended recovery rate, and other pertinent 11 Page 157 of 1213 City of El Segundo Fee Study Update information. Also included are the revenue and cost comparisons and suggestions for fee modifications. Presented on the facing page, titled "Cost Detail Worksheet", is the worksheet which details the costs involved with each service. This page identifiesthose employees providing the service, the time spent, and their related costs. Appendix C — Detail of Building & Safety Fees The detailed list of the current and proposed Building & Safety fees are included in Appendix C. Appendix D — Detail of Recreation Services The detail of the Recreation services broken out by type of cost are included in Appendix D. 12 Page 158 of 1213 SCHEDULE 1 CITY OF EL SEGUNDO SUMMARY OF REVENUES, COSTS, AND SUBSIDIES FISCAL YEAR 2021-2022 POSSIBLE PROFIT/ PERCENT RECOVERY NEW REF # SERVICE TITLE REVENUE COST (SUBSIDY) CURRENT SUGGEST REVENUE AD-001 SHORT TERM RENTAL REGISTRATION $4,645 $6,072 ($1,427) 76.5% 100% $1,400 AD-002 FILM PERMIT PROCESSING $70,575 $82,402 ($11,827) 85.6% 100% $11,800 AD-003 NSF CHECK PROCESSING $675 $1,916 ($1,241) 35.2% 100% $300 AD-004 CREDIT CARD PROCESSING N/A N/A N/A N/A 100% $0 AD-005 COPY SERVICE $0 $570 ($570) 0.0% 100% $0 AD-006 DOCUMENT CERTIFICATION $240 $252 ($12) 95.2% 100% $0 AD-007 VIDEO/AUDIO COPYING $132 $50 $82 264.0% 100% $0 AD-008 INITIATIVE PROCESSING $200 $2,801 ($2,601) 7.1% 100% $0 AD-010 GRAPHIC DESIGN/VIDEO PROD. SERVICES $0 $148,116 ($148,116) 0.0% 100% $0 SUBTOTAL - ADMINISTRATIVE SERVICES $76,467 $242,179 ($165,712) 31.6% $13,500 BL-001 BUILDING PLAN CHECK SERVICES $1,356,075 $1,623,402 ($267,327) 83.5% 100% $267,300 BL-002 BUILDING INSPECTION SERVICES $1,496,472 $1,586,606 ($90,134) 94.3% 100% $90,100 BL-003 MAP/PLAN/FILE SCANNING SERVICES N/A N/A N/A N/A 100% $0 BL-004 DRAINAGE STUDY REVIEW N/A N/A N/A N/A 100% $0 SUBTOTAL - BUILDING & SAFETY SERVICES $2,852,547 $3,210,008 ($357,461) 88.9% $357,400 EN-001 ENCROACHMENT PERMIT $145,250 $159,222 ($13,972) 91.2% 100% $14,000 EN-004 LONG TERM ENCROACHMENT AGREEMENT $2,250 $2,642 ($392) 85.2% 100% $400 EN-005 TRAFFIC CONTROL PLAN REVIEW $5,385 $5,949 ($564) 90.5% 100% $600 EN-006 TRAFFIC CONTROL INSPECTION $5,480 $5,562 ($82) 98.5% 100% $100 EN-007 NEWSRACK PERMIT $10,924 $9,757 $1,167 112.0% 100% ($1,200) EN-008 NEWSRACK IMPOUNDMENT $97 $91 $6 106.6% 100% $0 EN-009 FINAL MAP CHECK $8,346 $17,881 ($9,535) 46.7% 100% $9,500 EN-010 FINAL MAP AMENDMENT $557 $1,752 ($1,195) 31.8% 100% $0 # EN-011 PUBLIC IMPROVEMENT PLAN CHECK $44,000 $44,692 ($692) 98.5% 100% $0 EN-014 RECORD OF SURVEY PLAN CHECK $376 $370 $6 101.6% 100% $0 EN-015 EASEMENT PROCESSING N/A N/A N/A N/A 100% $0 EN-018 MINOR PLAN CHECK REVISION $18,750 $18,506 $244 101.3% 100% $0 EN-019 STREET NAME CHANGE N/A N/A N/A N/A 100% $0 Page 1 of 9 Page 159 of 1213 SCHEDULE 1 CITY OF EL SEGUNDO SUMMARY OF REVENUES, COSTS, AND SUBSIDIES FISCAL YEAR 2021-2022 POSSIBLE PROFIT/ PERCENT RECOVERY NEW REF # SERVICE TITLE REVENUE COST (SUBSIDY) CURRENT SUGGEST REVENUE EN-020 ALLEY/STREET VACATION REVIEW N/A N/A N/A N/A 100% $0 EN-021 ASSESS. DISTRICT FORMATION RESEARCH N/A N/A N/A N/A 100% $0 EN-022 CITY PROPERTY ACQUISITON PROC. N/A N/A N/A N/A 100% $0 EN-023 WIDE & OVERLOAD PERMIT $9,600 $12,690 ($3,090) 75.7% 75% $0 ** EN-025 NEW INDUSTRIAL WASTE PERMIT/INSPECT $9,348 $8,737 $611 107.0% 100% $0 EN-026 REVISED INDUSTRIAL WASTE PERMIT/INS $5,138 $4,808 $330 106.9% 100% $0 EN-027 INDUSTRIAL WASTE ANNUAL INSPECTION $37,648 $35,160 $2,488 107.1% 100% $0 EN-028 STORMWATER INSPECTION $37,573 $38,062 ($489) 98.7% 100% $500 EN-030 WIRELESS PERMIT - MINISTERIAL $0 $26,264 ($26,264) 0.0% 100% $26,300 EN-031 WIRELESS PERMIT - ADMINISTRATIVE $0 $3,221 ($3,221) 0.0% 100% $0 # EN-032 WIRELESS PERMIT - MAJOR $0 $7,812 ($7,812) 0.0% 100% $0 # SUBTOTAL - ENGINEERING SERVICES $340,722 $403,178 ($62,456) 84.5% $50,200 FR-001 NEW COMM. FIRE SPRINKLER PLAN CHECK $25,966 $161,324 ($135,358) 16.1% 100% $135,400 FR-001A NEW SFR/DUPLEX SPRINKLER PLAN CHECK $284 $1,763 ($1,479) 16.1% 100% $1,500 FR-001B NEW MFR FIRE SPRINKLER PLAN CHECK $57 $353 ($296) 16.1% 100% $300 FR-001C TEN IMPR FIRE SPRINKLER PLAN CHECK $6,563 $40,772 ($34,209) 16.1% 100% $34,200 FR-001D UNDERGROUND WATER SYSTEM PLAN CHECK $1,249 $7,758 ($6,509) 16.1% 100% $6,500 FR-001E FIRE PUMP PLAN CHECK $1,703 $10,579 ($8,876) 16.1% 100% $8,900 FR-001 F WATER TANK PLAN CHECK $57 $353 ($296) 16.1% 100% $300 FR-002 FIRE ALARM SYSTEM PLAN CHECK $8,400 $52,188 ($43,788) 16.1% 100% $43,800 FR-003 FIRE EXTINGUISHING SYST PLAN CHECK $1,476 $9,168 ($7,692) 16.1% 100% $7,700 FR-003A EMERGENCY GENERATOR PLAN CHECK $568 $3,526 ($2,958) 16.1% 100% $3,000 FR-003B SPRAY BOOTH PLAN CHECK $426 $2,645 ($2,219) 16.1% 100% $2,200 FR-003C INDUSTRIAL OVEN PLAN CHECK $57 $353 ($296) 16.1% 100% $300 FR-003D VAPOR RECOVERY PLAN CHECK $397 $2,468 ($2,071) 16.1% 100% $2,100 FR-003E DUST COLLECTION PLAN CHECK $57 $353 ($296) 16.1% 100% $300 FR-003F REFRIGERATION PLAN CHECK $57 $353 ($296) 16.1% 100% $300 FR-003G MEDICAL GAS PLAN CHECK $113 $705 ($592) 16.0% 100% $600 FR-003H INDUSTRIAL GAS PLAN CHECK $113 $705 ($592) 16.0% 100% $600 FR-0031 SYSTEM PIPING/MANIFOLD PLAN CHECK $57 $353 ($296) 16.1% 100% $300 Page 2 of 9 Page 160 of 1213 SCHEDULE 1 CITY OF EL SEGUNDO SUMMARY OF REVENUES, COSTS, AND SUBSIDIES FISCAL YEAR 2021-2022 POSSIBLE PROFIT/ PERCENT RECOVERY NEW REF # SERVICE TITLE REVENUE COST (SUBSIDY) CURRENT SUGGEST REVENUE FR-003J SMOKE CONTROL PLAN CHECK $142 $882 ($740) 16.1% 100% $700 FR-003K HIGH -PILED STORAGE PLAN CHECK $568 $3,526 ($2,958) 16.1% 100% $3,000 FR-003L TENANT IMPROVEMENT LIFE SAFETY P/C $0 $88,155 ($88,155) 0.0% 100% $88,200 FR-003M FIRE ACCESS PLAN REVIEW $0 $441 ($441) 0.0% 100% $400 FR-004 FIRE PROTECTION TESTING $268 $14,783 ($14,515) 1.8% 100% $14,500 FR-004A FIRE PREVENTION/OPERATIONS INSPECT. $57 $176 ($119) 32.4% 100% $0 FR-005 ANNUAL BUSINESS FIRE INSPECTION $472,825 $642,367 ($169,542) 73.6% 100% $0 FR-006 ANNUAL BUSINESS FIRE REINSPECTION $15,924 $21,096 ($5,172) 75.5% 100% $0 FR-007 ANNUAL FIRE PERMIT $28,350 $33,549 ($5,199) 84.5% 100% $5,200 FR-008 SPECIAL EVENT PERMIT $12,312 $3,491 $8,821 352.7% 100% ($8,800) FR-008A TENT PERMIT $891 $2,909 ($2,018) 30.6% 100% $2,000 FR-009 ALTERNATE MEANS & METHODS REVIEW $0 $4,832 ($4,832) 0.0% 100% $0 # FR-009A FIRE PREV. MODIFICATION REQUEST $0 $23,192 ($23,192) 0.0% 100% $23,200 FR-009B FIRE PERMIT EXTENSION $0 $6,178 ($6,178) 0.0% 100% $6,200 FR-010 FIRE SPECIALTY SYSTEM REMINDER PROG $0 $10,160 ($10,160) 0.0% 100% $10,200 FR-011 SPECIAL FIRE EQUIP INSP/APPROVAL N/A N/A N/A N/A 100% $0 FR-012 FIRE RE -INSPECTION $300 $353 ($53) 85.0% 100% $100 FR-013 AFTER-HOURS FIRE INSPECTION $23,100 $27,152 ($4,052) 85.1% 100% $4,100 FR-014 HAZARDOUS MATERIALS INSP. PROGRAM $149,433 $474,096 ($324,663) 31.5% 100% $324,700 FR-015 CHEMICAL ACCIDENT RELEASE PREV PROG $196,980 $145,422 $51,558 135.5% 100% ($51,600) FR-016 HAZARDOUS WASTE GENERATOR PERMIT $66,789 $176,798 ($110,009) 37.8% 100% $110,000 FR-017 TIERED HAZ WASTE PERMIT PROCESSING $6,096 $8,889 ($2,793) 68.6% 100% $2,800 FR-018 UNDERGROUND TANK PERMIT $39,841 $113,498 ($73,657) 35.1% 100% $73,700 FR-019 ABOVE GROUND LIQUID TANK INSPECTION $41,974 $75,701 ($33,727) 55.4% 100% $33,700 FR-020 HAZARDOUS MATERIALS RESPONSE N/A N/A N/A N/A 100% $0 FR-021 ENVIRON SAFETY ENFORCE INSPECTION $0 $277 ($277) 0.0% 100% $0 FR-022 UNIFIED PROGRAM ADMINISTRATION $35,504 $60,807 ($25,303) 58.4% 100% $25,300 FR-023 CUPA - NEW BUSINESS $2,288 $4,869 ($2,581) 47.0% 100% $2,600 FR-024 CERS CONSULTATION/SERVICE $5,576 $8,343 ($2,767) 66.8% 100% $2,800 FR-025 HMBP REGULATORY RE -INSPECTION $2,501 $3,738 ($1,237) 66.9% 100% $1,200 FR-025A CALARP REGULATORY RE -INSPECTION $2,132 $3,602 ($1,470) 59.2% 100% $1,500 FR-025B HWG REGULATORY RE -INSPECTION $902 $1,400 ($498) 64.4% 100% $500 Page 3 of 9 Page 161 of 1213 SCHEDULE 1 CITY OF EL SEGUNDO SUMMARY OF REVENUES, COSTS, AND SUBSIDIES FISCAL YEAR 2021-2022 POSSIBLE PROFIT/ PERCENT RECOVERY NEW REF # SERVICE TITLE REVENUE COST (SUBSIDY) CURRENT SUGGEST REVENUE FR-025C TP REGULATORY RE -INSPECTION $574 $970 ($396) 59.2% 100% $400 FR-025D UST REGULATORY RE -INSPECTION $328 $471 ($143) 69.6% 100% $100 FR-025E APSA REGULATORY RE -INSPECTION $738 $1,857 ($1,119) 39.7% 100% $1,100 FR-026 FAILURE TO OBTAIN INITIAL PERMIT $0 $332 ($332) 0.0% 100% $0 FR-027 LATE CERS SUBMITTAL CITATION $3,870 $6,412 ($2,542) 60.4% 100% $2,500 FR-028 LATE CERS SUBMITTAL CORRECTION $1,935 $3,206 ($1,271) 60.4% 100% $1,300 FR-029 CUPA - LATE PAYMENT PENALTY $0 $2,877 ($2,877) 0.0% 100% $0 FR-030 ENVIRON SAFETY APPLICATION REVIEW $0 $6,839 ($6,839) 0.0% 100% $6,800 FR-031 METHANE BARRIER PLAN CHECK/INSPECT $0 $3,602 ($3,602) 0.0% 100% $3,600 FR-032 AB1646 OPERATIONS & MAINTENANCE $0 $9,379 ($9,379) 0.0% 100% $9,400 FR-033 PROG 4 CALARP EMERG RESPONSE PUBLIC $0 $102,615 ($102,615) 0.0% 100% $102,600 FR-040 FIRE FALSE ALARM RESPONSE $0 $26,489 ($26,489) 0.0% 100% $0 SUBTOTAL - FIRE SERVICES $1,159,798 $2,421,450 ($1,261,652) 47.9% $1,052,300 LB-001 NEW LIBRARY CARD PROCESSING $0 $8,023 ($8,023) 0.0% 100% $0 LB-002 LIBRARY CARD REPLACEMENT $0 $640 ($640) 0.0% 100% $0 LB-003 INTER -LIBRARY LOAN $195 $5,693 ($5,498) 3.4% 5% $0 LB-005 OVERDUE LIBRARY ITEM $0 $12,068 ($12,068) 0.0% 100% $0 LB-006 LOST/DAMAGED LIBRARY ITEM REPLACE $1,066 $6,641 ($5,575) 16.1% 20% $0 LB-007 LIBRARY PRINTING $4,000 $6,216 ($2,216) 64.4% 100% $0 LB-008 LIBRARY FACILITY RENTAL $7,300 $74,816 ($67,516) 9.8% 5% $0 SUBTOTAL - LIBRARY SERVICES $12,561 $114,097 ($101,536) 11.0% $0 PL-001 ADMINISTRATIVE USE PERMIT $19,836 $16,835 $3,001 117.8% 100% ($3,000) PL-003 CONDITIONAL USE PERMIT $58,450 $80,261 ($21,811) 72.8% 100% $21,800 PL-004 DOWNTOWN DESIGN REVIEW $10,856 $7,611 $3,245 142.6% 100% ($3,200) PL-005 VARIANCE REVIEW $7,617 $15,769 ($8,152) 48.3% 100% $0 # PL-006 ADJUSTMENT REVIEW $23,464 $16,783 $6,681 139.8% 100% ($6,700) PL-007 ZONE TEXT AMENDMENT/ZONE CHANGE $30,000 $67,594 ($37,594) 44.4% 100% $0 # PL-008 PRE -APPLICATION REVIEW $0 $104,896 ($104,896) 0.0% 100% $26,225 * Page 4 of 9 Page 162 of 1213 SCHEDULE 1 CITY OF EL SEGUNDO SUMMARY OF REVENUES, COSTS, AND SUBSIDIES FISCAL YEAR 2021-2022 POSSIBLE PROFIT/ PERCENT RECOVERY NEW REF # SERVICE TITLE REVENUE COST (SUBSIDY) CURRENT SUGGEST REVENUE PL-009 TRAFFIC STUDY REVIEW N/A N/A N/A N/A 100% $0 PL-010 OFF -SITE PARKING COVENANT $364 $766 ($402) 47.5% 100% $0 # PL-011 PARKING DEMAND/SHARED PARKING STUDY $2,130 $3,942 ($1,812) 54.0% 100% $1,800 PL-012 GENERAL PLAN AMENDMENT REVIEW $60,000 $67,594 ($7,594) 88.8% 100% $0 # PL-013 SPECIFIC PLAN REVIEW $48,000 $52,055 ($4,055) 92.2% 100% $0 # PL-014 SPECIFIC PLAN AMENDMENT REVIEW $30,000 $33,797 ($3,797) 88.8% 100% $0 # PL-018 DEVELOPMENT AGREEMENT REVIEW N/A N/A N/A N/A 100% $0 PL-019 COASTAL DEVELOPMENT PERMIT $931 $20,387 ($19,456) 4.6% 100% $0 # PL-020A SITE PLAN REVIEW N/A N/A N/A N/A 100% $0 PL-024 DENSITY BONUS AGREEMENT REVIEW N/A N/A N/A N/A 100% $0 PL-025 ENVIRON. CATEGORICAL EXEMPTION $6,795 $22,824 ($16,029) 29.8% 100% $16,000 PL-026 ENVIRON INITIAL STUDY/NEG DEC/RECIR N/A N/A N/A N/A 100% $0 PL-027 ENVIRONMENTAL IMPACT REPORT REVIEW N/A N/A N/A N/A 100% $0 PL-028 MITIGATION MONITORING N/A N/A N/A N/A 100% $0 PL-029 PRECISE PLAN MODIFICATION REVIEW N/A N/A N/A N/A 100% $0 PL-030 TENTATIVE PARCEL MAP REVIEW $21,308 $25,589 ($4,281) 83.3% 100% $4,300 PL-031 TENTATIVE TRACT MAP REVIEW $6,977 $10,592 ($3,615) 65.9% 100% $0 # PL-033 RESUBMITTED MAP REVIEW $845 $730 $115 115.8% 100% $0 # PL-034 LOT LINE ADJUSTMENT $2,778 $3,358 ($580) 82.7% 100% $600 PL-035 LOT MERGER $4,167 $5,037 ($870) 82.7% 100% $900 PL-035A LOT TIE COVENANT $783 $766 $17 102.2% 100% $0 PL-037 CERTIFICATE OF COMPLIANCE REVIEW $1,647 $1,776 ($129) 92.7% 100% $0 # PL-038 RECIPROCAL ACCESS EASEMENT $572 $703 ($131) 81.4% 100% $0 # PL-039 CC&R REVIEW N/A N/A N/A N/A 100% $0 PL-040 HISTORIC RESOURCE NOMINATION REVIEW N/A N/A N/A N/A 100% $0 PL-041 ADMIN DETERMINATION - DIR DECISION $1,281 $3,762 ($2,481) 34.1% 100% $0 # PL-042 ADMIN DETERMINATION - PC DECISION $2,192 $6,434 ($4,242) 34.1% 100% $0 # PL-042A TEMPORARY SIGN PERMIT $2,490 $1,416 $1,074 175.8% 100% ($1,100) PL-043 SIGN PROGRAM SIGN PLAN REVIEW $1,605 $2,124 ($519) 75.6% 100% $500 PL-044 MASTER SIGN PROGRAM $9,795 $16,681 ($6,886) 58.7% 100% $6,900 PL-045 LARGE FAMILY DAY CARE PERMIT $417 $3,325 ($2,908) 12.5% 100% $0 # PL-047 ZONING CONFORMANCE LETTER/REVIEW $13,248 $15,200 ($1,952) 87.2% 100% $2,000 Page 5 of 9 Page 163 of 1213 SCHEDULE 1 CITY OF EL SEGUNDO SUMMARY OF REVENUES, COSTS, AND SUBSIDIES FISCAL YEAR 2021-2022 POSSIBLE PROFIT/ PERCENT RECOVERY NEW REF # SERVICE TITLE REVENUE COST (SUBSIDY) CURRENT SUGGEST REVENUE PL-048 MODIF. TO DISCRETIONARY APPROVAL $6,130 $9,111 ($2,981) 67.3% 100% $0 # PL-049 TIME EXTENSION REVIEW $420 $693 ($273) 60.6% 100% $0 # PL-050 APPEAL TO THE PLANNING COMMISSION $1,472 $13,185 ($11,713) 11.2% 50% $0 # PL-051 APPEAL TO THE CITY COUNCIL $2,952 $11,694 ($8,742) 25.2% 50% $0 # PL-052 STREET ADDRESS CHANGE/ISSUANCE $16,200 $11,575 $4,625 140.0% 100% ($4,600) PL-052A NEW ADDRESS PROCESSING $648 $463 $185 140.0% 100% $0 # PL-053 GENERAL PLAN MAINTENANCE $150,015 $150,010 $5 100.0% 100% $0 PL-054 TEMPORARY USE PERMIT $2,540 $3,601 ($1,061) 70.5% 100% $1,100 PL-055 ENTERTAINMENT PERMIT $6,120 $1,286 $4,834 475.9% 100% ($4,800) PL-056 ADULT USE PLANNING PERMIT $15,000 $15,769 ($769) 95.1% 100% $0 # PL-057 AMPLIFIED SOUND PERMIT $7,245 $10,798 ($3,553) 67.1% 100% $3,600 PL-058 ANIMAL PERMIT $572 $137 $435 417.5% 100% $0 # PL-059 ANIMAL PERMIT RENEWAL $283 $68 $215 416.2% 100% $0 # PL-060 ANIMAL PERMIT APPEAL $1,236 $13,185 ($11,949) 9.4% 50% $0 # PL-061 BUSINESS ZONING CLEARANCE $0 $23,718 ($23,718) 0.0% 100% $23,700 PL-061A HOME OCCUPATION ZONING CLEARANCE $930 $1,048 ($118) 88.7% 100% $100 PL-062 PUBLIC NOTICING $6,500 $6,500 $0 100.0% 100% $0 SUBTOTAL - PLANNING SERVICES $586,811 $881,448 ($294,637) 66.6% $86,125 PO-001 FIREARMS DEALER PERMIT $1,080 $989 $91 109.2% 100% $0 # PO-002 FORTUNETELLER PERMIT $738 $687 $51 107.4% 100% $0 # PO-003 SECONDHAND DEALER PERMIT $622 $706 ($84) 88.1% 100% $100 PO-003A PAWNSHOP PERMIT $1,080 $989 $91 109.2% 100% $0 # PO-004 BINGO PERMIT $52 $737 ($685) 7.1% 100% $0 # PO-006 POLICE MASSAGE ESTABLISHMENT PMT. $728 $668 $60 109.0% 100% $0 # PO-007 MASSAGE THERAPIST PERMIT $150 $180 ($30) 83.3% 100% $0 # PO-008 AUCTION HOUSE PERMIT $738 $687 $51 107.4% 100% $0 # PO-009 POOL ROOM PERMIT $728 $668 $60 109.0% 100% $0 # PO-010 TOBACCO PERMIT $263 $259 $4 101.5% 100% $0 # PO-013 MISC. POLICE BUSINESS PERMIT $781 $744 $37 105.0% 100% $0 # PO-014 CONCEALED WEAPONS PERMIT $100 $1,281 ($1,181) 7.8% 10% $0 ** Page 6 of 9 Page 164 of 1213 SCHEDULE 1 CITY OF EL SEGUNDO SUMMARY OF REVENUES, COSTS, AND SUBSIDIES FISCAL YEAR 2021-2022 POSSIBLE PROFIT/ PERCENT RECOVERY NEW REF # SERVICE TITLE REVENUE COST (SUBSIDY) CURRENT SUGGEST REVENUE PO-015 CLEARANCE FORM/LETTER $3,724 $5,204 ($1,480) 71.6% 100% $1,500 PO-016 RECORDS CHECK - LOCAL $21,736 $24,927 ($3,191) 87.2% 100% $3,200 PO-017 CITATION SIGN -OFF SERVICE $4,768 $6,905 ($2,137) 69.1% 100% $2,100 PO-018 VEHICLE IMPOUND RELEASE $263,092 $274,006 ($10,914) 96.0% 100% $10,900 PO-019 POLICE FALSE ALARM RESPONSE/BILLING $0 $270,666 ($270,666) 0.0% 100% $0 PO-020 POLICE ALARM PERMIT N/A N/A N/A N/A 100% $0 PO-022 DUI COLLISION RESPONSE $0 $63,814 ($63,814) 0.0% 100% $0 PO-023 SECOND RESPONSE CALL-BACK $0 $48,741 ($48,741) 0.0% 100% $0 PO-025 SPECIAL EVENT POLICE SERVICE $200 $251 ($51) 79.7% 100% $0 PO-026 FINGERPRINTING ON REQUEST $18,544 $21,945 ($3,401) 84.5% 100% $3,400 PO-027 POLICE REPORT/DOCUMENT REPRODUCTION $0 $1,717 ($1,717) 0.0% 100% $0 PO-028 POLICE PHOTO REPRODUCTION $11,514 $14,514 ($3,000) 79.3% 100% $3,000 PO-029 POLICE DISPATCH TAPE COPY $2,431 $13,103 ($10,672) 18.6% 100% $0 PO-030 POLICE ELECTRONIC FILE COPY $3,498 $23,189 ($19,691) 15.1% 100% $0 PO-040 ANIMAL AT -LARGE PICKUP $22 $273 ($251) 8.1% 10% $0 PO-041 VICIOUS ANIMAL HEARING $0 $3,429 ($3,429) 0.0% 0% $0 PO-047 ANIMAL CONTROL SERVICES $15,000 $30,003 ($15,003) 50.0% 50% $0 SUBTOTAL - POLICE SERVICES $351,589 $811,282 ($459,693) 43.3% $24,200 PW-001 WATER SERVICE LATERAL INSPECTION $25,672 $16,507 $9,165 155.5% 100% ($9,200) PW-001A WATER SERVICE PRE -PLAN REVIEW $3,860 $2,775 $1,085 139.1% 100% ($1,100) PW-002 WATER METER UPGRADE N/A N/A N/A N/A 100% $0 PW-002A WATER METER UPGRADE INSPECTION $0 $1,872 ($1,872) 0.0% 100% $1,900 PW-003 WATER METER ABANDONMENT N/A N/A N/A N/A 100% $0 PW-003A WATER METER ABANDONMENT INSPECTION $0 $1,872 ($1,872) 0.0% 100% $1,900 PW-004 TEMPORARY CONSTRUCTION METER $3,020 $3,549 ($529) 85.1% 100% $500 PW-005 FIRE FLOW TEST WITNESS $2,250 $2,662 ($412) 84.5% 100% $400 PW-006 DAMAGED METER/SERVICE LINE N/A N/A N/A N/A 100% $0 PW-007 ANNUAL BACKFLOW DEVICE PROGRAM $65,472 $137,614 ($72,142) 47.6% 100% $72,100 PW-010 NEW SEWER LATERAL INSPECTION $2,260 $2,831 ($571) 79.8% 100% $600 PW-011 SEWER CAP INSPECTION $2,260 $2,831 ($571) 79.8% 100% $600 Page 7 of 9 Page 165 of 1213 SCHEDULE 1 CITY OF EL SEGUNDO SUMMARY OF REVENUES, COSTS, AND SUBSIDIES FISCAL YEAR 2021-2022 POSSIBLE PROFIT/ PERCENT RECOVERY NEW REF # SERVICE TITLE REVENUE COST (SUBSIDY) CURRENT SUGGEST REVENUE PW-012 SEWAGE SPILL RESPONSE N/A N/A N/A N/A 100% $0 PW-015 NEW UTILITY ACCOUNT PROCESSING $36,064 $45,950 ($9,886) 78.5% 100% $9,900 PW-016 DELINQUENT UTILITY BILLING $0 $110,053 ($110,053) 0.0% 50% $0 PW-017 DELINQUENT UTILITY TURN-OFF/ON $0 $12,806 ($12,806) 0.0% 100% $0 PW-020 WATER METER TEST $1,470 $1,790 ($320) 82.1% 100% $300 PW-021 REFER TO COLLECTION AGENCY N/A N/A N/A N/A 100% $0 PW-023 BANNER HANGING $728 $3,268 ($2,540) 22.3% 100% $2,500 PW-025 COMMERCIAL HAULER PERMIT $7,411 $7,769 ($358) 95.4% 100% $0 # PW-026 SELF HAUL WASTE PERMIT $0 $789 ($789) 0.0% 100% $0 # SUBTOTAL - PUBLIC WORKS SERVICES $150,467 $354,938 ($204,471) 42.4% $80,400 REC-001 ADULT SPORTS $79,895 $119,121 ($39,226) 67.1% 40% $0 REC-003 DAY CAMPS $255,297 $335,425 ($80,128) 76.1% 40% $0 REC-004 TEEN CENTER/AFTERSCHOOL $1,808 $423,382 ($421,574) 0.4% 40% $0 REC-005 RECREATION CLASSES $104,993 $538,048 ($433,055) 19.5% 40% $0 REC-006 HILLTOP POOL $20,740 $353,253 ($332,513) 5.9% 40% $0 REC-006A WISEBURN POOL $1,142,770 $2,176,485 ($1,033,715) 52.5% 100% $0 REC-007 RECREATION CARD REGISTRATION $66,000 $29,299 $36,701 225.3% 40% $0 REC-008 YOUTH DRAMA $16,000 $159,173 ($143,173) 10.1% 40% $0 REC-009 SENIOR SERVICES $16,540 $489,144 ($472,604) 3.4% 40% $0 REC-010 BLOCK PARTY PERMIT $250 $4,294 ($4,044) 5.8% 100% $0 REC-011 PRIVATE SPEC. EVENT PERMIT/SERVICES $17,200 $58,976 ($41,776) 29.2% 100% $0 REC-012 FARMERS MARKET $36,000 $67,441 ($31,441) 53.4% 85% $0 REC-013 CITY SPECIAL EVENTS $5,000 $866,643 ($861,643) 0.6% 15% $0 REC-014 RECREATION FACILITY RENTAL $200,000 $195,521 $4,479 102.3% 100% $0 REC-015 BALLFIELD RENTAL $0 $246,223 ($246,223) 0.0% 100% $0 REC-016 GOLF COURSE $216,000 $92,979 $123,021 232.3% 100% $0 SUBTOTAL - RECREATION SERVICES $2,178,493 $6,155,407 ($3,976,914) 35.4% $0 GRAND TOTAL $7,709,455 $14,593,987 ($6,884,532) 52.8% $1,664,125 Page 8 of 9 Page 166 of 1213 SCHEDULE 1 CITY OF EL SEGUNDO SUMMARY OF REVENUES, COSTS, AND SUBSIDIES FISCAL YEAR 2021-2022 POSSIBLE PROFIT/ PERCENT RECOVERY NEW REF # SERVICE TITLE REVENUE COST (SUBSIDY) CURRENT SUGGEST REVENUE NOTES: # - INSUFFICIENT VOLUME * - FEE TO ENCOURAGE BEHAVIOR - FEE LIMITED BY STATE LAW Page 9 of 9 Page 167 of 1213 THIS PAGE INTENTIONALLY BLANK Page 168 of 1213 APPENDIX A SUMMARY OF CURRENT FEES AND PROPOSED FEES Page 169 of 1213 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2021-22 REF #: AD-001 TITLE: SHORT TERM RENTAL REGISTRATION CURRENT FEE RECOMMENDED FEE New - $214 per application New - $345 per application Renewal - $167 per renewal Renewal - $175 per renewal REF #: AD-002 TITLE: FILM PERMIT PROCESSING CURRENT FEE RECOMMENDED FEE Permit Application Fee - $1,310 Permit Application Fee - $1,455 Daily Film Permit Fee - $112 per day Daily Film Permit Fee - $115 per day Revision/Rider - $203 Revision/Rider - $390 Public Right -of -Way Usage - $802 per day per location Public Right -of -Way Usage - $800 per day per location City Location Usage - various fees per day per location City Location Usage - various fees per day per location Police Personnel - Actual Costs Police Personnel - Actual Costs Fire Personnel - Actual Costs Fire Personnel - Actual Costs Public Works Personnel - Actual Costs Public Works Personnel - Actual Costs REF #: AD-003 TITLE: NSF CHECK PROCESSING CURRENT FEE RECOMMENDED FEE First NSF Check - $45 First NSF Check - $65 Each subsequent NSF Check - $90 Each subsequent NSF Check - $130 REF #: AD-004 TITLE: CREDIT CARD PROCESSING CURRENT FEE RECOMMENDED FEE 2.75% of amount charged 2.75% of amount charged REF #: AD-005 TITLE: COPY SERVICE CURRENT FEE RECOMMENDED FEE First 5 copies - No Charge First 5 copies - No Charge Each additional copy - $0.20 per copy Each additional copy - $0.20 per copy FPPC Copies - $0.10 per copy FPPC Copies - $0.10 per copy REF #: AD-006 TITLE: DOCUMENT CERTIFICATION CURRENT FEE RECOMMENDED FEE $4 per document $4 per document 1 May 24, 2022 Page 170 of 1213 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2021-22 REF #: AD-007 TITLE: VIDEO/AUDIO COPYING CURRENTFEE RECOMMENDED FEE $11 per tape/disk $11 per tape/disk REF #: AD-008 TITLE: INITIATIVE PROCESSING CURRENT FEE RECOMMENDED FEE $200 per application $200 per application Fee is to be refunded to the filer if, within one year of the date of Fee is to be refunded to the filer if, within one year of the date of filing the notice of intent, the elections official certifies the filing the notice of intent, the elections official certifies the sufficiency of the petition. sufficiency of the petition. This is the maximum allowed under State law. This is the maximum allowed under State law. REF #: AD-010 TITLE: GRAPHIC DESIGN/VIDEO PROD. SERVICES CURRENTFEE None RECOMMENDED FEE Charge the fully allocated hourly rates for all personnel used. REF #: BL-001 TITLE: BUILDING PLAN CHECK SERVICES CURRENT FEE RECOMMENDED FEE See Appendix C of this Report See Appendix C of this Report REF #: BL-002 TITLE: BUILDING INSPECTION SERVICES CURRENT FEE RECOMMENDED FEE See Appendix C of this Report See Appendix C of this Report REF #: BL-003 TITLE: MAP/PLAN/FILE SCANNING SERVICES CURRENT FEE RECOMMENDED FEE $2 per sheet - 8 1/2" x 11" $2 per sheet - 8 1/2" x 11" $2 per sheet - larger $2 per sheet - larger 2 May 24, 2022 Page 171 of 1213 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2021-22 REF #: BL-004 TITLE: DRAINAGE STUDY REVIEW CURRENT FEE RECOMMENDED FEE Deposit determined by staff with charges at the fully allocated Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract hourly rates for all personnel involved plus any outside or contract costs. costs. REF #: EN-001 TITLE: ENCROACHMENT PERMIT CURRENT FEE RECOMMENDED FEE Permit Issuance - $140 Permit Issuance - $155 Inspection $4 per linear foot with a minimum of $165 per location Inspection $3.50 per linear foot with a minimum of $165 per Plan Review - $3 per linear foot with a minimum of $110 per location location Plan Review - $2.50 per linear foot with a minimum of $110 per USA - $1 per linear foot of excavation/trench with a minimum of $50location USA - $0.50 per linear foot of excavation/trench with a minimum of plus performance bond at a level determined by City staff $50 plus performance bond at a level determined by City staff REF #: EN-004 TITLE: LONG TERM ENCROACHMENT AGREEMENT CURRENT FEE RECOMMENDED FEE Deposit determined by staff with charges at the fully allocated Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract hourly rates for all personnel involved plus any outside or contract costs. costs. REF #: EN-005 TITLE: TRAFFIC CONTROL PLAN REVIEW CURRENT FEE RECOMMENDED FEE Minor - $172 per application Minor - $185 per application Arterial Lane Closure - $969 per application Arterial Lane Closure - $1,085 per application Major Arterial Closure - $2,306 per application or deposit with Major Arterial Closure - $2,510 per application or deposit with charges at actual costs as determined by staff charges at actual costs as determined by staff REF #: EN-006 TITLE: TRAFFIC CONTROL INSPECTION Permit Issuance - $59 Permit Issuance - $60 Inspection: Inspection: First Day - $177 First Day - $175 Each Additional Day - $43 Each Additional Day - $45 3 May 24, 2022 Page 172 of 1213 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2021-22 REF #: EN-007 TITLE: NEWSRACK PERMIT CURRENT FEE RECOMMENDED FEE New - $124 per newsrack New - $135 per newsrack Annual Renewal - $54 per newsrack Annual Renewal - $50 per newsrack REF #: EN-008 TITLE: NEWSRACK IMPOUNDMENT CURRENT FEE RECOMMENDED FEE $97 per newsrack + $6 per day for storage $90 per newsrack + $6 per day for storage REF #: EN-009 TITLE: FINAL MAP CHECK 1-9 lots - $1,391 per map plus actual costs for contract surveyor 1-9 lots - $2,980 per map plus $1,500 deposit with charges at 10+ lots - Deposit determined by staff with charges at the fully actual costs for contract surveyor allocated hourly rates for all personnel involved plus any outside or 10+ lots - Deposit determined by staff with charges at the fully contract costs. allocated hourly rates for all personnel involved plus any outside or contract costs. (Any County procesing fees are paid directly to the County by the applicant) (Any County procesing fees are paid directly to the County by the applicant) REF #: EN-010 TITLE: FINAL MAP AMENDMENT CURRENT FEE RECOMMENDED FEE $557 per application plus actual costs for contract surveyor $1,750 per application plus $1,500 deposit with actual costs for contract surveyor (Any County procesing fees are paid directly to the County by the applicant) (Any County procesing fees are paid directly to the County by the applicant) REF #: EN-011 TITLE: PUBLIC IMPROVEMENT PLAN CHECK CURRENT FEE RECOMMENDED FEE Percent of Construction Valuation: Percent of Construction Valuation: $0-$100,000 - 3% $0-$100,000 - 3% $100,001-$500,000 - 2% of the construction value over $100,000 $100,0014500,000 - 2% of the construction value over $100,000 $500,001+ - 1 % of the construction value over $500,000 $500,001+ - 1 % of the construction value over $500,000 4 May 24, 2022 Page 173 of 1213 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2021-22 REF #: EN-014 TITLE: RECORD OF SURVEY PLAN CHECK CURRENT FEE RECOMMENDED FEE $175 per plan plus actual costs for contract surveyor $185 per plan plus $1,500 deposit with actual costs for contract surveyor REF #: EN-015 TITLE: EASEMENT PROCESSING CURRENT FEE RECOMMENDED FEE Deposit determined by staff with charges at the fully allocated Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract hourly rates for all personnel involved plus any outside or contract costs. costs. REF #: EN-018 TITLE: MINOR PLAN CHECK REVISION CURRENT FEE RECOMMENDED FEE $375 per sheet $375 per sheet REF #: EN-019 TITLE: STREET NAME CHANGE CURRENT FEE RECOMMENDED FEE Deposit determined by staff with charges at the fully allocated Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract hourly rates for all personnel involved plus any outside or contract costs. costs. REF #: EN-020 TITLE: ALLEY/STREET VACATION REVIEW CURRENT FEE RECOMMENDED FEE Deposit determined by staff with charges at the fully allocated Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract hourly rates for all personnel involved plus any outside or contract costs. costs. REF #: EN-021 TITLE: ASSESS. DISTRICT FORMATION RESEARCH CURRENT FEE RECOMMENDED FEE Deposit determined by staff with charges at the fully allocated Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract hourly rates for all personnel involved plus any outside or contract costs. costs. May 24, 2022 5 Page 174 of 1213 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2021-22 REF #: EN-022 TITLE: CITY PROPERTY ACQUISITON PROC. CURRENT FEE RECOMMENDED FEE Deposit determined by staff with charges at the fully allocated Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract hourly rates for all personnel involved plus any outside or contract costs. costs. REF #: EN-023 TITLE: WIDE & OVERLOAD PERMIT CURRENT FEE RECOMMENDED FEE Daily - $16 per permit Daily - $16 per permit Annual - $90 per permit Annual - $90 per permit Fees are set by State Law. Fees are set by State Law. REF #: EN-025 TITLE: NEW INDUSTRIAL WASTE PERMIT/INSPECT CURRENT FEE RECOMMENDED FEE New Permit Application: Sewer - $364 Off -Site - $364 On -Site - $685 New Sewer Plan: 1/2 - $444 3/4 - $605 5/6 - $926 New On -Site Plan: 1/2 - $551 3/4 - $749 5/6 - $1,150 New Off -Site Plan: 1/2 - $481 3/4 - $653 5/6 - $1,006 Closure Inspection - $845 Wastewater Sampling - $525 plus actual lab costs Site Remediation - Actual Costs Special Inspection and Off -Hours Inspection - Actual Costs Additional Plan Review - Actual Costs New Permit Application: Sewer - $364 Off -Site - $364 On -Site - $685 New Sewer Plan: 1/2 - $444 3/4 - $605 5/6 - $926 New On -Site Plan: 1/2 - $551 3/4 - $749 5/6 - $1,150 New Off -Site Plan: 1/2 - $481 3/4 - $653 5/6 - $1,006 Closure Inspection - $845 Wastewater Sampling - $525 plus actual lab costs Site Remediation - Actual Costs Special Inspection and Off -Hours Inspection - Actual Costs Additional Plan Review - Actual Costs REF #: EN-026 TITLE: REVISED INDUSTRIAL WASTE PERMIT/INS CURRENT FEE RECOMMENDED FEE Revise Permit Application - $203 Revise Permit Application - $203 Revise Sewer Plan: Revise Sewer Plan: 1/2 - $347 3/4 - $471 5/6 - $711 1/2 - $347 3/4 - $471 5/6 - $711 Revise On -Site Plan: Revise On -Site Plan: 1/2 - $428 3/4 - $577 5/6 - $872 1/2 - $428 3/4 - $577 5/6 - $872 Revise Off -Site Plan: Revise Off -Site Plan: 1/2 - $347 3/4 - $471 5/6 - $711 1/2 - $347 3/4 - $471 5/6 - $711 0 May 24, 2022 Page 175 of 1213 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2021-22 REF #: EN-027 TITLE: INDUSTRIAL WASTE ANNUAL INSPECTION CURRENT FEE RECOMMENDED FEE Class 1 - $364 Class 1 - $364 Class 2 - $685 Class 2 - $685 Class 3 - $1,006 Class 3 - $1,006 Class 4 - $1,327 Class 4 - $1,327 Class 5 - $1,968 Class 5 - $1,968 Class 12 - $3,893 Class 12 - $3,893 Class X - $525 Class X - $525 REF #: EN-028 TITLE: STORMWATER INSPECTION CURRENT FEE Restaurant - $246 Automotive - $246 1 Acre - $337 2-5 Acres - $423 More than 5 Acres - $642 Stormwater Violation Fines: 1 st Violation - $107 2nd Violation - $536 3rd Violation - $1,605 Subsequent Violations - Fines determined by City RECOMMENDED FEE Restaurant - $250 Automotive - $250 1 Acre - $340 2-5 Acres - $425 More than 5 Acres - $645 Stormwater Violation Fines: 1 st Violation - $100 2nd Violation - $500 3rd Violation - $1,500 Subsequent Violations - Fines determined by City REF #: EN-030 TITLE: WIRELESS PERMIT - MINISTERIAL CURRENT FEE RECOMMENDED FEE None $875 per site REF #: EN-031 TITLE: WIRELESS PERMIT - ADMINISTRATIVE CURRENT FEE RECOMMENDED FEE None $3,220 per site REF #: EN-032 TITLE: WIRELESS PERMIT - MAJOR CURRENT FEE RECOMMENDED FEE None $7,810 per site plus deposit with actual costs for outside services 7 May 24, 2022 Page 176 of 1213 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2021-22 REF #: FR-001 TITLE: NEW COMM. FIRE SPRINKLER PLAN CHECK CURRENT FEE RECOMMENDED FEE Valuation based on 10% of Tables in Appendix C of this Report 1-25 Heads - $265 26-50 Heads - $310 51-100 Heads - $355 101-200 Heads - $395 Expedited Plan Check - additional 50% of standard plan check fee 201-300 Heads - $440 301-500 Heads - $485 501-1,000 Heads - $530 1,001-2,000 Heads - $615 2,001-3,000 Heads - $660 3,001-4,000 Heads - $705 4,001-5,000 Heads - $795 5,001-6,000 Heads - $835 Each add'I 100 Heads over 6,000 Heads - $175 OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee REF #: FR-001A TITLE: NEW SFR/DUPLEX SPRINKLER PLAN CHECK CURRENT FEE RECOMMENDED FEE Valuation based on 10% of Tables in Appendix C of this Report $175 per plan Expedited Plan Check - additional 50% of standard plan check fee OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee REF #: FR-001B TITLE: NEW MFR FIRE SPRINKLER PLAN CHECK CURRENT FEE RECOMMENDED FEE Valuation based on 10% of Tables in Appendix C of this Report $355 per plan Expedited Plan Check - additional 50% of standard plan check fee OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee REF #: FR-001C TITLE: TEN IMPR FIRE SPRINKLER PLAN CHECK CURRENT FEE RECOMMENDED FEE Valuation based on 10% of Tables in Appendix C of this Report 1-20 Heads - $90 21-50 Heads - $130 Expedited Plan Check - additional 50% of standard plan check fee 51-100 Heads - $265 Each additional 100 Heads over 100 Heads - $175 OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee 0 May 24, 2022 Page 177 of 1213 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2021-22 REF #: FR-001D TITLE: UNDERGROUND WATER SYSTEM PLAN CHECK CURRENT FEE RECOMMENDED FEE Valuation based on 10% of Tables in Appendix C of this Report 1-4 Building/Systems - $355 per plan 5 or More Buildings/Systems - $705 per plan Expedited Plan Check - additional 50% of standard plan check fee OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee REF #: FR-001E TITLE: FIRE PUMP PLAN CHECK CURRENT FEE RECOMMENDED FEE Valuation based on 10% of Tables in Appendix C of this Report $880 per plan Expedited Plan Check - additional 50% of standard plan check fee OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee REF #: FR-001 F TITLE: WATER TANK PLAN CHECK CURRENT FEE RECOMMENDED FEE Valuation based on 10% of Tables in Appendix C of this Report $355 per plan Expedited Plan Check - additional 50% of standard plan check fee OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee REF #: FR-002 TITLE: FIRE ALARM SYSTEM PLAN CHECK CURRENT FEE RECOMMENDED FEE Valuation based on 100% of Tables in Appendix C of this Report 1-25 Devices - $355 26-100 Devices - $530 Expedited Plan Check - additional 50% of standard plan check fee 101-200 Devices - $705 201-500 Devices - $880 501-750 Devices - $1,060 751-1,000 Devices - $1,235 Each additional 50 Devices over 50 Devices - $175 OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee 0 May 24, 2022 Page 178 of 1213 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2021-22 REF #: FR-003 TITLE: FIRE EXTINGUISHING SYST PLAN CHECK CURRENT FEE RECOMMENDED FEE Valuation based on 100% of Tables in Appendix C of this Report Hood & Duct - $355 Dry Chemical - $355 Expedited Plan Check - additional 50% of standard plan check fee Carbon Dioxide - $355 Foam/Liquid System - $355 Inert Gas/Halon - $355 OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee REF #: FR-003A TITLE: EMERGENCY GENERATOR PLAN CHECK CURRENT FEE RECOMMENDED FEE Valuation based on 100% of Tables in Appendix C of this Report $355 per plan Expedited Plan Check - additional 50% of standard plan check fee OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee REF #: FR-003B TITLE: SPRAY BOOTH PLAN CHECK CURRENT FEE RECOMMENDED FEE Valuation based on 100% of Tables in Appendix C of this Report $530 per plan Expedited Plan Check - additional 50% of standard plan check fee OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee REF #: FR-003C TITLE: INDUSTRIAL OVEN PLAN CHECK CURRENT FEE RECOMMENDED FEE Valuation based on 100% of Tables in Appendix C of this Report $355 per plan Expedited Plan Check - additional 50% of standard plan check fee OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee 10 May 24, 2022 Page 179 of 1213 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2021-22 REF #: FR-003D TITLE: VAPOR RECOVERY PLAN CHECK CURRENT FEE RECOMMENDED FEE Valuation based on 100% of Tables in Appendix C of this Report $355 per plan Expedited Plan Check - additional 50% of standard plan check fee OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee REF #: FR-003E TITLE: DUST COLLECTION PLAN CHECK CURRENT FEE RECOMMENDED FEE Valuation based on 100% of Tables in Appendix C of this Report $355 per plan Expedited Plan Check - additional 50% of standard plan check fee OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee REF #: FR-003F TITLE: REFRIGERATION PLAN CHECK CURRENT FEE RECOMMENDED FEE Valuation based on 100% of Tables in Appendix C of this Report $355 per plan Expedited Plan Check - additional 50% of standard plan check fee OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee REF #: FR-003G TITLE: MEDICAL GAS PLAN CHECK CURRENT FEE RECOMMENDED FEE Valuation based on 100% of Tables in Appendix C of this Report $355 per plan Expedited Plan Check - additional 50% of standard plan check fee OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee REF #: FR-003H TITLE: INDUSTRIAL GAS PLAN CHECK CURRENT FEE RECOMMENDED FEE Valuation based on 100% of Tables in Appendix C of this Report $355 per plan Expedited Plan Check - additional 50% of standard plan check fee OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee 11 May 24, 2022 Page 180 of 1213 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2021-22 REF #: FR-0031 TITLE: SYSTEM PIPING/MANIFOLD PLAN CHECK CURRENT FEE RECOMMENDED FEE Valuation based on 100% of Tables in Appendix C of this Report $355 per plan Expedited Plan Check - additional 50% of standard plan check fee OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee REF #: FR-003J TITLE: SMOKE CONTROL PLAN CHECK CURRENT FEE RECOMMENDED FEE Valuation based on 100% of Tables in Appendix C of this Report $880 per plan Expedited Plan Check - additional 50% of standard plan check fee OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee REF #: FR-003K TITLE: HIGH -PILED STORAGE PLAN CHECK CURRENT FEE RECOMMENDED FEE Valuation based on 100% of Tables in Appendix C of this Report 0-10,000 sq ft - $615 10,001-25,000 sq ft - $795 Expedited Plan Check - additional 50% of standard plan check fee 25,001-100,000 sq ft - $970 100,001+ sq ft - $1,145 OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee REF #: FR-003L TITLE: TENANT IMPROVEMENT LIFE SAFETY P/C CURRENT FEE None RECOMMENDED FEE $175 per plan OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee 12 May 24, 2022 Page 181 of 1213 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2021-22 REF #: FR-003M TITLE: FIRE ACCESS PLAN REVIEW CURRENTFEE RECOMMENDED FEE None $440 per plan OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee REF #: FR-004 TITLE: FIRE PROTECTION TESTING CURRENT FEE RECOMMENDED FEE $268 per system $380 per system REF #: FR-004A TITLE: FIRE PREVENTION/OPERATIONS INSPECT. CURRENT FEE RECOMMENDED FEE Specialty Fire Protection Systems - Valuation based on 100% of Charge the fully allocated hourly rate for all personnel used plus any Tables in Appendix C of this Report outside costs High Rise - $1.19 per 100 square feet State Mandated - $124 per inspection REF #: FR-005 TITLE: ANNUAL BUSINESS FIRE INSPECTION CURRENT FEE RECOMMENDED FEE 0-1,499 square feet - $87 This service fee will now be part of the Fire Prevention/Operations 1,500-9,999 square feet - $119 Inspection (FR-004A) fee. 10,000-24,999 square feet - $208 25,000-99,999 square feet - $402 100,000-499,999 square feet - $1,695 500,000+ square feet -$3,588 REF #: FR-006 TITLE: ANNUAL BUSINESS FIRE REINSPECTION 0-1,499 square feet - $54 This service fee will now be part of the Fire Prevention/Operations 1,500-9,999 square feet - $54 Inspection (FR-004A) fee. 10,000-24,999 square feet - $87 25,000-99,999 square feet - $144 100,000-499,999 square feet - $711 500,000+ square feet -$711 13 May 24, 2022 Page 182 of 1213 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2021-22 REF #: FR-007 TITLE: ANNUAL FIRE PERMIT CURRENT FEE RECOMMENDED FEE $81 per permit $120 per permit REF #: FR-008 TITLE: SPECIAL EVENT PERMIT CURRENT FEE RECOMMENDED FEE $456 per permit $290 per permit REF #: FR-008A TITLE: TENT PERMIT CURRENT FEE RECOMMENDED FEE $81 per permit $235 per permit REF #: FR-009 TITLE: ALTERNATE MEANS & METHODS REVIEW CURRENTFEE RECOMMENDED FEE None $4,830 per application REF #: FR-009A TITLE: FIRE PREV. MODIFICATION REQUEST CURRENTFEE RECOMMENDED FEE None $965 per application REF #: FR-009B TITLE: FIRE PERMIT EXTENSION CURRENTFEE RECOMMENDED FEE $155 per application 14 May 24, 2022 Page 183 of 1213 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2021-22 REF #: FR-010 TITLE: FIRE SPECIALTY SYSTEM REMINDER PROG CURRENTFEE RECOMMENDED FEE None $20 per system REF #: FR-011 TITLE: SPECIAL FIRE EQUIP INSP/APPROVAL CURRENTFEE RECOMMENDED FEE $691 per request plus any outside costs This service is no longer provided and should be removed from the fee schedule. REF #: FR-012 TITLE: FIRE RE -INSPECTION CURRENT FEE RECOMMENDED FEE Charges at the fully allocated hourly rates for all personnel involved Charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. plus any outside or contract costs. REF #: FR-013 TITLE: AFTER-HOURS FIRE INSPECTION CURRENT FEE RECOMMENDED FEE Charges at the overtime rate (120% of fully allocated hourly rates) Charges at the overtime rate (120% of fully allocated hourly rates) for all personnel involved plus any outside or contract costs, with a for all personnel involved plus any outside or contract costs, with a 2 hour minimum. 2 hour minimum. REF #: FR-014 TITLE: HAZARDOUS MATERIALS INSP. PROGRAM CURRENT FEE RECOMMENDED FEE Range 1 - $450 Range 1 - $1,470 Range ll - $487 Range 11 - $1,590 Range III - $632 Range III - $1,915 Range IV - $680 Range IV - $2,050 Range V - $771 Range V - $2,465 REF #: FR-015 TITLE: CHEMICAL ACCIDENT RELEASE PREV PROG CURRENT FEE RECOMMENDED FEE Program 1 - $6,326 Program 1 - $4,030 Program 2 - $9,962 Program 2 - $5,970 Program 3 - $18,181 Program 3 - $11,510 Program 4 - $152,549 Program 4 - $117,940 15 May 24, 2022 Page 184 of 1213 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2021-22 REF #: FR-016 TITLE: HAZARDOUS WASTE GENERATOR PERMIT CURRENT FEE RECOMMENDED FEE Very Small Quanity Generator - $487 Very Small Quanity Generator - $1,350 Small Quantity Generator - $605 Small Quantity Generator - $1,350 Large Quantity Generator - $680 Large Quantity Generator - $2,505 RCRA Large Quantity Generator - $904 RCRA Large Quantity Generator - $2,505 REF #: FR-017 TITLE: TIERED HAZ WASTE PERMIT PROCESSING CURRENT FEE RECOMMENDED FEE Permit By Rule - $1,749 Permit By Rule - $4,070 Conditional Authorization - $1,684 Conditional Authorization - $2,965 Conditionally Exempt - $2,663 Conditionally Exempt - $1,855 REF #: FR-018 TITLE: UNDERGROUND TANK PERMIT CURRENT FEE RECOMMENDED FEE Annual Permit Maintenance - $1,055 plus $150 per add'I tank Operating Permit Transfer - $450 New Construction Plan Clearance - $755 + $188 per add'I tank Closure Application - $1,353 plus $150 per add'I tank or deposit Complex Site Investigation - Deposit with actual costs Permit Addendum - $300 Voluntary Cleanup Oversight - Deposit with actual costs Secondary Containment Testing Oversight - $300 plus $375 per tank plus $375 for each re -inspection per tank after the first 2 inspections Annual Permit Maintenance - $3,295 plus $235 per add'I tank Operating Permit Transfer - $705 New Construction Plan Clearance - $2,310 + $235 per add'I tank Closure Application - $4,435 plus $235 per add'I tank or deposit Complex Site Investigation - Deposit with actual costs Permit Addendum - $470 Voluntary Cleanup Oversight - Deposit with actual costs Secondary Containment Testing Oversight - $470 plus $590 per tank plus $590 for each re -inspection per tank after the first 2 inspections REF #: FR-019 TITLE: ABOVE GROUND LIQUID TANK INSPECTION CURRENT FEE RECOMMENDED FEE 0-10,000 gallons - $867 per facility 0-10,000 gallons - $1,605 per facility 10,001-1,000,000 gallons - $2,167 per facility 10,001-1,000,000 gallons - $3,515 per facility 1,000,001 or more gallons - $2,530 per facility 1,000,001 or more gallons - $7,120 per facility REF #: FR-020 TITLE: HAZARDOUS MATERIALS RESPONSE CURRENT FEE RECOMMENDED FEE Charge the fully allocated hourly rates for all personnel involved Charge the fully allocated hourly rates for all personnel involved plus any outside or contract costs. plus any outside or contract costs. 16 May 24, 2022 Page 185 of 1213 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2021-22 REF #: FR-021 TITLE: ENVIRON SAFETY ENFORCE INSPECTION CURRENT FEE RECOMMENDED FEE Charge the fully allocated hourly rates for all personnel involved Charge the fully allocated hourly rates for all personnel involved plus any outside or contract costs. plus any outside or contract costs. REF #: FR-022 TITLE: UNIFIED PROGRAM ADMINISTRATION CURRENT FEE RECOMMENDED FEE $112 per facility/business $190 per facility/business REF #: FR-023 TITLE: CUPA - NEW BUSINESS CURRENT FEE RECOMMENDED FEE $143 per facility/business $305 per facility/business REF #: FR-024 TITLE: CERS CONSULTATION/SERVICE CURRENT FEE RECOMMENDED FEE $164 per hour (4 hours maximum per year) Range 1 - $120 Range ll - $235 Range III - $470 Range IV - $1,110 Range V - $1,110 REF #: FR-025 TITLE: HMBP REGULATORY RE -INSPECTION CURRENT FEE RECOMMENDED FEE $164 per hour Range 1 - $120 Range ll - $175 Range III - $235 Range IV - $415 Range V - $555 REF #: FR-025A TITLE: CALARP REGULATORY RE -INSPECTION CURRENT FEE RECOMMENDED FEE $164 per hour Program 1 - $275 Program 2 - $555 Program 3 - $1,110 Program 4 - $1,665 17 May 24, 2022 Page 186 of 1213 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2021-22 REF #: FR-025B TITLE: HWG REGULATORY RE -INSPECTION CURRENT FEE RECOMMENDED FEE $164 per hour Very Small Quanity Generator - $120 Small Quantity Generator - $175 Large Quantity Generator - $275 RCRA Large Quantity Generator - $415 REF #: FR-025C TITLE: TP REGULATORY RE -INSPECTION CURRENT FEE RECOMMENDED FEE $164 per hour Permit By Rule - $555 Conditional Authorization - $275 Conditionally Exempt - $140 REF #: FR-025D TITLE: UST REGULATORY RE -INSPECTION CURRENT FEE RECOMMENDED FEE $164 per hour Annual Permit - $235 Additional Tank - $235 REF #: FR-025E TITLE: APSA REGULATORY RE -INSPECTION CURRENT FEE RECOMMENDED FEE $164 per hour 0-10,000 gallons - $235 10,001-1,000,000 gallons - $415 1,000,001 or more gallons - $555 REF #: FR-026 TITLE: FAILURE TO OBTAIN INITIAL PERMIT CURRENT FEE RECOMMENDED FEE Original Fee plus 50% Original Fee plus 50% REF #: FR-027 TITLE: LATE CERS SUBMITTAL CITATION CURRENT FEE RECOMMENDED FEE $129 per citation $215 per citation 18 May 24, 2022 Page 187 of 1213 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2021-22 REF #: FR-028 TITLE: LATE CERS SUBMITTAL CORRECTION CURRENT FEE RECOMMENDED FEE $129 per citation $215 per citation REF #: FR-029 TITLE: CUPA - LATE PAYMENT PENALTY CURRENT FEE RECOMMENDED FEE 10% penalty 10% penalty REF #: FR-030 TITLE: ENVIRON SAFETY APPLICATION REVIEW CURRENTFEE RECOMMENDED FEE None $425 per application REF #: FR-031 TITLE: METHANE BARRIER PLAN CHECK/INSPECT CURRENTFEE RECOMMENDED FEE None First Building - $275 Each Additional Building - $275 REF #: FR-032 TITLE: AB1646 OPERATIONS & MAINTENANCE CURRENTFEE RECOMMENDED FEE None $9,380 per facility REF #: FR-033 TITLE: PROG 4 CALARP EMERG RESPONSE PUBLIC CURRENTFEE RECOMMENDED FEE None $102,615 per facility 19 May 24, 2022 Page 188 of 1213 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2021-22 REF #: FR-040 TITLE: FIRE FALSE ALARM RESPONSE CURRENTFEE RECOMMENDED FEE None First 3 responses in a calendar year - No Charge Fourth Response - $260 Fifth Response - $520 Sixth and Subsequent Responses - $780 REF #: IS -WC TITLE: WORKERS COMP ADMIN CURRENT FEE RECOMMENDED FEE REF #: LB-001 TITLE: NEW LIBRARY CARD PROCESSING CURRENT FEE RECOMMENDED FEE California Resident - No Charge California Resident - No Charge Out -of -State Non -Resident - $40 per year Out -of -State Non -Resident - $40 per year REF #: LB-002 TITLE: LIBRARY CARD REPLACEMENT CURRENT FEE RECOMMENDED FEE $3.10 per card $3.10 per card REF #: LB-003 TITLE: INTER -LIBRARY LOAN CURRENT FEE RECOMMENDED FEE $1.05 per item $1 per item REF #: LB-005 TITLE: OVERDUE LIBRARY ITEM CURRENT FEE RECOMMENDED FEE Books/Periodicals/Audio Visual - $0.25 per day up to the item cost These fees will be removed. 20 May 24, 2022 Page 189 of 1213 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2021-22 REF #: LB-006 TITLE: LOST/DAMAGED LIBRARY ITEM REPLACE CURRENT FEE RECOMMENDED FEE Lost or Damaged Item - $10.25 per item plus the replacement cost Lost or Damaged Item - $10.25 per item plus the replacement cost Damaged Material Fees: Damaged Material Fees: Book/Bindery Repairs - $10.25 maximum Book/Bindery Repairs - $10.25 maximum Periodicals - $2.05 plus replacement cost Periodicals - $2.05 plus replacement cost Pamphlets/Paperbacks - $1.05 plus replacement cost Pamphlets/Paperbacks - $1.05 plus replacement cost REF #: LB-007 TITLE: LIBRARY PRINTING CURRENT FEE RECOMMENDED FEE Black and White - $0.20 per page Black and White - $0.20 per page Color - $1 per page Color - $1 per page REF #: LB-008 TITLE: LIBRARY FACILITY RENTAL CURRENT FEE RECOMMENDED FEE Resident Non -Profit Organization - $16 per hour Resident Non -Profit Organization - $16 per hour Resident For Profit Organization - $32 per hour Resident For Profit Organization - $32 per hour Non -Resident Non -Profit Organization - $48 per hour Non -Resident Non -Profit Organization - $48 per hour Non -Resident For Profit Organization - $48 per hour Non -Resident For Profit Organization - $48 per hour Kitchen - $37 refundable deposit Kitchen - $37 refundable deposit REF #: PL-001 TITLE: ADMINISTRATIVE USE PERMIT CURRENT FEE RECOMMENDED FEE $3,306 per application $2,805 per application REF #: PL-003 TITLE: CONDITIONAL USE PERMIT CURRENT FEE RECOMMENDED FEE $11,690 per application $16,050 per application 21 May 24, 2022 Page 190 of 1213 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2021-22 REF #: PL-004 TITLE: DOWNTOWN DESIGN REVIEW CURRENT FEE RECOMMENDED FEE Staff Review - $669 per application Staff Review - $300 per application Director Review - $4,047 per application Director Review - $1,890 per application Planning Commission Review - $6,140 per application Planning Commission Review - $5,415 per application REF #: PL-005 TITLE: VARIANCE REVIEW CURRENT FEE RECOMMENDED FEE $7,617 per application $15,770 per application REF #: PL-006 TITLE: ADJUSTMENT REVIEW CURRENT FEE RECOMMENDED FEE $2,933 per application $2,100 per application REF #: PL-007 TITLE: ZONE TEXT AMENDMENT/ZONE CHANGE CURRENT FEE RECOMMENDED FEE Deposit determined by staff with charges at the fully allocated Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract hourly rates for all personnel involved plus any outside or contract costs. costs. REF #: PL-008 TITLE: PRE -APPLICATION REVIEW CURRENT FEE RECOMMENDED FEE None $5,245 per application REF #: PL-009 TITLE: TRAFFIC STUDY REVIEW CURRENT FEE RECOMMENDED FEE Deposit determined by staff with charges at the fully allocated Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract hourly rates for all personnel involved plus any outside or contract costs. costs. 22 May 24, 2022 Page 191 of 1213 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2021-22 REF #: PL-010 TITLE: OFF -SITE PARKING COVENANT CURRENT FEE RECOMMENDED FEE $364 per application $765 per application REF #: PL-011 TITLE: PARKING DEMAND/SHARED PARKING STUDY CURRENT FEE RECOMMENDED FEE $1,065 per study plus actual costs for Traffic Engineer $1,970 per study plus actual costs for Traffic Engineer REF #: PL-012 TITLE: GENERAL PLAN AMENDMENT REVIEW CURRENT FEE RECOMMENDED FEE Deposit determined by staff with charges at the fully allocated Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract hourly rates for all personnel involved plus any outside or contract costs. costs. REF #: PL-013 TITLE: SPECIFIC PLAN REVIEW CURRENT FEE RECOMMENDED FEE Deposit determined by staff with charges at the fully allocated Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract hourly rates for all personnel involved plus any outside or contract costs. costs. REF #: PL-014 TITLE: SPECIFIC PLAN AMENDMENT REVIEW CURRENT FEE RECOMMENDED FEE Deposit determined by staff with charges at the fully allocated Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract hourly rates for all personnel involved plus any outside or contract costs. costs. REF #: PL-018 TITLE: DEVELOPMENT AGREEMENT REVIEW CURRENT FEE RECOMMENDED FEE Deposit determined by staff with charges at the fully allocated Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract hourly rates for all personnel involved plus any outside or contract costs. costs. 23 May 24, 2022 Page 192 of 1213 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2021-22 REF #: PL-019 TITLE: COASTAL DEVELOPMENT PERMIT CURRENT FEE RECOMMENDED FEE $931 per application Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. REF #: PL-020A TITLE: SITE PLAN REVIEW CURRENT FEE RECOMMENDED FEE Deposit determined by staff with charges at the fully allocated Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract hourly rates for all personnel involved plus any outside or contract costs. costs. REF #: PL-024 TITLE: DENSITY BONUS AGREEMENT REVIEW CURRENT FEE RECOMMENDED FEE Deposit determined by staff with charges at the fully allocated Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract hourly rates for all personnel involved plus any outside or contract costs. costs. REF #: PL-025 TITLE: ENVIRON. CATEGORICAL EXEMPTION CURRENT FEE RECOMMENDED FEE $151 per application $505 per application REF #: PL-026 TITLE: ENVIRON INITIAL STUDY/NEG DEC/RECIR CURRENT FEE RECOMMENDED FEE Deposit determined by staff with charges at the fully allocated Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract hourly rates for all personnel involved plus any outside or contract costs. costs. REF #: PL-027 TITLE: ENVIRONMENTAL IMPACT REPORT REVIEW CURRENT FEE RECOMMENDED FEE Deposit determined by staff with charges at the fully allocated Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract hourly rates for all personnel involved plus any outside or contract costs. costs. 24 May 24, 2022 Page 193 of 1213 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2021-22 REF #: PL-028 TITLE: MITIGATION MONITORING CURRENT FEE RECOMMENDED FEE Deposit determined by staff with charges at the fully allocated Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract hourly rates for all personnel involved plus any outside or contract costs. costs. REF #: PL-029 TITLE: PRECISE PLAN MODIFICATION REVIEW CURRENT FEE RECOMMENDED FEE $5,762 per application This service is no longer provided and should be removed from the fee schedule. REF #: PL-030 TITLE: TENTATIVE PARCEL MAP REVIEW CURRENT FEE RECOMMENDED FEE $5,327 per map plus actual cost for contract surveyor. $6,395 per map plus $1,500 deposit with charges at actual costs for contract surveyor (Any County procesing fees are paid directly to the County by the applicant) (Any County procesing fees are paid directly to the County by the applicant) REF #: PL-031 TITLE: TENTATIVE TRACT MAP REVIEW CURRENT FEE RECOMMENDED FEE $5,327 per map plus $275 per lot for every lot over 4, plus actual $10,590 per map plus $1,500 deposit with charges at actual costs cost for contract surveyor for contract surveyor (Any County procesing fees are paid directly to the County by the (Any County procesing fees are paid directly to the County by the applicant) applicant) REF #: PL-033 TITLE: RESUBMITTED MAP REVIEW CURRENT FEE $845 per map RECOMMENDED FEE $730 per map REF #: PL-034 TITLE: LOT LINE ADJUSTMENT CURRENT FEE RECOMMENDED FEE $1,389 per application plus actual cost for contract surveyor $1,680 per application plus $1,500 deposit with charges at actual costs for contract surveyor 25 May 24, 2022 Page 194 of 1213 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2021-22 REF #: PL-035 TITLE: LOT MERGER CURRENT FEE RECOMMENDED FEE $1,389 per application plus actual cost for contract surveyor $1,680 per application plus $1,500 deposit with charges at actual costs for contract surveyor REF #: PL-035A TITLE: LOT TIE COVENANT CURRENT FEE RECOMMENDED FEE $783 per application $785 per application REF #: PL-037 TITLE: CERTIFICATE OF COMPLIANCE REVIEW CURRENTFEE RECOMMENDED FEE $1,647 per application $1,775 per application plus $1,500 deposit with charges at actual costs for contract surveyor REF #: PL-038 TITLE: RECIPROCAL ACCESS EASEMENT CURRENTFEE RECOMMENDED FEE $572 per application plus actual costs for City Attorney $705 per application plus actual costs for City Attorney REF #: PL-039 TITLE: CC&R REVIEW CURRENT FEE RECOMMENDED FEE Actual costs for any City staff and for City Attorney Actual costs for any City staff and for City Attorney REF #: PL-040 TITLE: HISTORIC RESOURCE NOMINATION REVIEW CURRENTFEE RECOMMENDED FEE Deposit determined by staff with charges at the fully allocated Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract hourly rates for all personnel involved plus any outside or contract costs. costs. 26 May 24, 2022 Page 195 of 1213 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2021-22 REF #: PL-041 TITLE: ADMIN DETERMINATION - DIR DECISION CURRENT FEE RECOMMENDED FEE $1,281 per application $3,760 per application REF #: PL-042 TITLE: ADMIN DETERMINATION - PC DECISION CURRENT FEE RECOMMENDED FEE $2,192 per application $6,435 per application REF #: PL-042A TITLE: TEMPORARY SIGN PERMIT CURRENT FEE RECOMMENDED FEE $249 per application $140 per application REF #: PL-043 TITLE: SIGN PROGRAM SIGN PLAN REVIEW CURRENT FEE RECOMMENDED FEE $107 per application $140 per application REF #: PL-044 TITLE: MASTER SIGN PROGRAM CURRENT FEE RECOMMENDED FEE $653 per application or deposit determined by staff with charges at $1,110 per application the fully allocated hourly rates for all personnel involved plus any outside or contract costs, as determined by staff REF #: PL-045 TITLE: LARGE FAMILY DAY CARE PERMIT CURRENT FEE RECOMMENDED FEE $417 per application plus $134 if a public hearing is requested $3,325 per application 27 May 24, 2022 Page 196 of 1213 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2021-22 REF #: PL-047 TITLE: ZONING CONFORMANCE LETTER/REVIEW CURRENT FEE RECOMMENDED FEE $736 per letter $845 per letter REF #: PL-048 TITLE: MODIF. TO DISCRETIONARY APPROVAL CURRENT FEE RECOMMENDED FEE $6,130 per application $9,110 per application REF #: PL-049 TITLE: TIME EXTENSION REVIEW CURRENT FEE RECOMMENDED FEE $420 per application $695 per application REF #: PL-050 TITLE: APPEAL TO THE PLANNING COMMISSION CURRENTFEE RECOMMENDED FEE $1,472 per appeal $6,595 per appeal for 50% cost recovery REF #: PL-051 TITLE: APPEAL TO THE CITY COUNCIL CURRENTFEE RECOMMENDED FEE $2,952 per appeal for 100% cost recovery $5,845 per appeal for 50% cost recovery Inside the Coastal Appeal Zone - No Charge per State law Inside the Coastal Appeal Zone - No Charge per State law REF #: PL-052 TITLE: STREET ADDRESS CHANGE/ISSUANCE CURRENT FEE RECOMMENDED FEE $648 per application $465 per application 28 May 24, 2022 Page 197 of 1213 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2021-22 REF #: PL-052A TITLE: NEW ADDRESS PROCESSING CURRENT FEE RECOMMENDED FEE $648 per application $465 per application REF #: PL-053 TITLE: GENERAL PLAN MAINTENANCE CURRENT FEE RECOMMENDED FEE 10% of all Building & Safety permit fees 10% of all Building & Safety permit fees REF #: PL-054 TITLE: TEMPORARY USE PERMIT CURRENT FEE RECOMMENDED FEE $1,270 per application $1,800 per application REF #: PL-055 TITLE: ENTERTAINMENT PERMIT CURRENT FEE RECOMMENDED FEE New - $555 per application New - $60 per application Renewal - $57 per renewal Renewal - $70 per renewal REF #: PL-056 TITLE: ADULT USE PLANNING PERMIT CURRENT FEE RECOMMENDED FEE Deposit determined by staff with charges at the fully allocated Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract hourly rates for all personnel involved plus any outside or contract costs. costs. REF #: PL-057 TITLE: AMPLIFIED SOUND PERMIT CURRENT FEE RECOMMENDED FEE $161 per application $240 per application 29 May 24, 2022 Page 198 of 1213 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2021-22 REF #: PL-058 TITLE: ANIMAL PERMIT CURRENT FEE RECOMMENDED FEE $572 per application $135 per application REF #: PL-059 TITLE: ANIMAL PERMIT RENEWAL CURRENT FEE RECOMMENDED FEE $283 per renewal $70 per renewal REF #: PL-060 TITLE: ANIMAL PERMIT APPEAL CURRENT FEE RECOMMENDED FEE Resident - $1,236 per appeal for 50% cost recovery Resident - $6,595 per appeal for 50% cost recovery Non -Resident - $2,466 per appeal for 100% cost recovery Non -Resident - $13,185 per appeal for 100% cost recovery REF #: PL-061 TITLE: BUSINESS ZONING CLEARANCE CURRENT FEE RECOMMENDED FEE $125 per application (not currently charged) $70 per application REF #: PL-061A TITLE: HOME OCCUPATION ZONING CLEARANCE CURRENT FEE RECOMMENDED FEE $62 per application $70 per application REF #: PL-062 TITLE: PUBLIC NOTICING CURRENT FEE RECOMMENDED FEE Actual costs charged by publication Actual costs charged by publication W May 24, 2022 Page 199 of 1213 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2021-22 REF #: PO-001 TITLE: FIREARMS DEALER PERMIT CURRENT FEE RECOMMENDED FEE $1,080 per application $990 per application REF #: PO-002 TITLE: FORTUNETELLER PERMIT CURRENT FEE RECOMMENDED FEE $738 per application $685 per application REF #: PO-003 TITLE: SECONDHAND DEALER PERMIT CURRENT FEE RECOMMENDED FEE $311 per application $355 per application REF #: PO-003A TITLE: PAWNSHOP PERMIT CURRENTFEE RECOMMENDED FEE $1,080 per application $990 per application REF #: PO-004 TITLE: BINGO PERMIT CURRENTFEE RECOMMENDED FEE Annual Application - $52 per application plus Department of Justice Annual Application - $50 per application plus Department of Justice Fee Fee Fee is set by Penal Code Section 326.5(I)(1). Fee is set by Penal Code Section 326.5(I)(1). Remote Caller Game - $551 Remote Caller Game - $735 REF #: PO-006 TITLE: POLICE MASSAGE ESTABLISHMENT PMT. CURRENT FEE RECOMMENDED FEE $728 per application $670 per application 31 May 24, 2022 Page 200 of 1213 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2021-22 REF #: PO-007 TITLE: MASSAGE THERAPIST PERMIT CURRENT FEE RECOMMENDED FEE $150 per application plus County testing fee $180 per application plus County testing fee REF #: PO-008 TITLE: AUCTION HOUSE PERMIT CURRENT FEE RECOMMENDED FEE $738 per application $685 per application REF #: PO-009 TITLE: POOL ROOM PERMIT CURRENT FEE RECOMMENDED FEE $728 per application $670 per application REF #: PO-010 TITLE: TOBACCO PERMIT CURRENT FEE RECOMMENDED FEE $263 per application $265 per application REF #: PO-013 TITLE: MISC. POLICE BUSINESS PERMIT CURRENT FEE RECOMMENDED FEE $781 per application $745 per application REF #: PO-014 TITLE: CONCEALED WEAPONS PERMIT CURRENT FEE RECOMMENDED FEE Fee is set by State Law: Fee is set by State Law New application - $100 $25 - renewal application New application - $100 $25 - renewal application Amended application - $10 Amended application - $10 Psychological testing costs are to be added to the above fee up to Psychological testing costs are to be added to the above fee up to $150 $150 20% of the fee is collected upon filing of the initial application and is 20% of the fee is collected upon filing of the initial application and is non-refundable. The balance of the fee is collected on issuance of non-refundable. The balance of the fee is collected on issuance of the license. the license. 32 May 24, 2022 Page 201 of 1213 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2021-22 REF #: PO-015 TITLE: CLEARANCE FORM/LETTER CURRENT FEE RECOMMENDED FEE $28 per letter $40 per letter REF #: PO-016 TITLE: RECORDS CHECK - LOCAL CURRENT FEE RECOMMENDED FEE $22 per name $25 per name REF #: PO-017 TITLE: CITATION SIGN -OFF SERVICE CURRENT FEE RECOMMENDED FEE $16 per citation $23 per citation REF #: PO-018 TITLE: VEHICLE IMPOUND RELEASE CURRENT FEE RECOMMENDED FEE Standard Impound - $220 per vehicle Standard Impound - $240 per vehicle 30 Day/DUI Impound - $306 per vehicle 30 Day/DUI Impound - $280 per vehicle REF #: PO-019 TITLE: POLICE FALSE ALARM RESPONSE/BILLING CURRENT FEE RECOMMENDED FEE First 3 alarms in a calendar year - No Charge First 3 alarms in a calendar year - No Charge 4th falase alarm - $207 4th falase alarm - $250 5th false alarm - $312 5th false alarm - $350 6th and subsequent false alarm - $415 6th and subsequent false alarm - $450 REF #: PO-020 TITLE: POLICE ALARM PERMIT CURRENT FEE RECOMMENDED FEE Alarm Permit - No Charge Alarm Permit - No Charge Violation for non -alarm permit - $172 Violation for non -alarm permit - $175 33 May 24, 2022 Page 202 of 1213 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2021-22 REF #: PO-022 TITLE: DUI COLLISION RESPONSE CURRENT FEE RECOMMENDED FEE Charge the fully allocated hourly rates for all responding emergency Charge the fully allocated hourly rates for all responding emergency personnel, not to exceed $12,000 per incident by State law. personnel, not to exceed $12,000 per incident by State law. REF #: PO-023 TITLE: SECOND RESPONSE CALL-BACK CURRENT FEE RECOMMENDED FEE Charge the fully allocated hourly rates for all responding emergency Charge the fully allocated hourly rates for all responding emergency personnel. personnel. REF #: PO-025 TITLE: SPECIAL EVENT POLICE SERVICE CURRENT FEE RECOMMENDED FEE Charge the fully allocated hourly rates for all personnel used. Charge the fully allocated hourly rates for all personnel used. REF #: PO-026 TITLE: FINGERPRINTING ON REQUEST CURRENT FEE RECOMMENDED FEE $38 per application plus any DOJ fees $45 per application plus any DOJ fees REF #: PO-027 TITLE: POLICE REPORT/DOCUMENT REPRODUCTION CURRENT FEE RECOMMENDED FEE First 5 copies - No Charge First 5 copies - No Charge Each additional copy - $0.20 per copy Each additional copy - $0.20 per copy REF #: PO-028 TITLE: POLICE PHOTO REPRODUCTION CURRENT FEE RECOMMENDED FEE $38 per request $48 per request for printed copies CIE May 24, 2022 Page 203 of 1213 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2021-22 REF #: PO-029 TITLE: POLICE DISPATCH TAPE COPY CURRENTFEE RECOMMENDED FEE $11 per disk $11 per device REF #: PO-030 TITLE: POLICE ELECTRONIC FILE COPY CURRENTFEE RECOMMENDED FEE $11 per disk $11 per device REF #: PO-040 TITLE: ANIMAL AT -LARGE PICKUP CURRENT FEE RECOMMENDED FEE 1st offense - $11 1st offense - $11 2nd offense - $28 2nd offense - $28 3rd and subsequent offense - $43 3rd and subsequent offense - $43 REF #: PO-041 TITLE: VICIOUS ANIMAL HEARING CURRENT FEE RECOMMENDED FEE No Charge No Charge REF #: PO-047 TITLE: ANIMAL CONTROL SERVICES CURRENT FEE RECOMMENDED FEE Dog License: Dog License: Spayed/Neutered - $21 Spayed/Neutered - $21 Non-Spayed/Neutered - $83 Non-Spayed/Neutered - $83 Seniors - $10 Seniors - $10 Late Fee - $10 Late Fee - $10 REF #: PW-001 TITLE: WATER SERVICE LATERAL INSPECTION CURRENT FEE RECOMMENDED FEE 1 1/2" - 2" - $1,194 plus $1,036 refundable deposit 1" - 2" - $740 plus $1,000 refundable deposit 3" - 10" - $1,642 plus $1,554 refundable deposit 3" - 10" - $1,160 plus $1,500 refundable deposit 35 May 24, 2022 Page 204 of 1213 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2021-22 REF #: PW-001A TITLE: WATER SERVICE PRE -PLAN REVIEW CURRENT FEE RECOMMENDED FEE $193 per application $140 per application REF #: PW-002 TITLE: WATER METER UPGRADE CURRENT FEE RECOMMENDED FEE Upgrade up to 1" - $4,551 per meter plus actual cost of meter and This service is no longer provided and should be removed from the materials fee schedule. Upgrade to over 1" - Charge the fully allocated hourly rates for all personnel used plus any materials or outside costs. REF #: PW-002A TITLE: WATER METER UPGRADE INSPECTION CURRENT FEE RECOMMENDED FEE None $185 per inspection REF #: PW-003 TITLE: WATER METER ABANDONMENT CURRENT FEE RECOMMENDED FEE $226 per meter This service is no longer provided and should be removed from the fee schedule. REF #: PW-003A TITLE: WATER METER ABANDONMENT INSPECTION CURRENT FEE RECOMMENDED FEE None $185 per inspection REF #: PW-004 TITLE: TEMPORARY CONSTRUCTION METER CURRENT FEE RECOMMENDED FEE Installation - $119 Installation - $145 Move - $64 Move - $70 plus refundable deposit to cover the cost of the meter plus refundable deposit to cover the cost of the meter 0 May 24, 2022 Page 205 of 1213 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2021-22 REF #: PW-005 TITLE: FIRE FLOW TEST WITNESS CURRENTFEE RECOMMENDED FEE $150 per test $175 per test REF #: PW-006 TITLE: DAMAGED METER/SERVICE LINE CURRENT FEE RECOMMENDED FEE Charge the fully allocated hourly rates for all personnel used plus Charge the fully allocated hourly rates for all personnel used plus any materials or outside costs. any materials or outside costs. REF #: PW-007 TITLE: ANNUAL BACKFLOW DEVICE PROGRAM CURRENT FEE RECOMMENDED FEE $64 per device per year $135 per device per year REF #: PW-010 TITLE: NEW SEWER LATERAL INSPECTION CURRENT FEE RECOMMENDED FEE $226 per lateral $285 per lateral REF #: PW-011 TITLE: SEWER CAP INSPECTION CURRENT FEE RECOMMENDED FEE $226 per cap $285 per cap REF #: PW-012 TITLE: SEWAGE SPILL RESPONSE CURRENTFEE RECOMMENDED FEE Charge the fully allocated hourly rates for all personnel used plus Charge the fully allocated hourly rates for all personnel used plus any materials or outside costs. any materials or outside costs. 37 May 24, 2022 Page 206 of 1213 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2021-22 REF #: PW-015 TITLE: NEW UTILITY ACCOUNT PROCESSING CURRENT FEE RECOMMENDED FEE $92 per new account $115 per new account Deposit: Deposit: Residential - $69 Residential - $70 Commercial - $268 Commercial - $270 REF #: PW-016 TITLE: DELINQUENT UTILITY BILLING CURRENT FEE RECOMMENDED FEE Delinquent Bill - $14 Delinquent Bill - $14 Red Tag - $31 Red Tag - $31 REF #: PW-017 TITLE: DELINQUENT UTILITY TURN-OFF/ON CURRENT FEE RECOMMENDED FEE $71 per delinquent shut off $85 per delinquent shut off $68 per reconnection $50 per reconnection for compliance with SB 998. REF #: PW-020 TITLE: WATER METER TEST CURRENT FEE RECOMMENDED FEE $294 per meter test (refunded if the meter is found to be running $360 per meter test (refunded if the meter is found to be running fast) fast) REF #: PW-021 TITLE: REFER TO COLLECTION AGENCY CURRENT FEE RECOMMENDED FEE 5% of the amount owed to the City 5% of the amount owed to the City REF #: PW-023 TITLE: BANNER HANGING CURRENT FEE RECOMMENDED FEE $182 per banner $815 per banner 38 May 24, 2022 Page 207 of 1213 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2021-22 REF #: PW-025 TITLE: CURRENT FEE Full Service - $5,520 per permit Roll-Off/C&D - $1,891 per permit COMMERCIAL HAULER PERMIT RECOMMENDED FEE Full Service - $6,310 per permit Roll-Off/C&D - $1.460 per permit REF #: PW-026 TITLE: SELF HAUL WASTE PERMIT CURRENT FEE RECOMMENDED FEE None $790 per permit REF #: REC-001 TITLE: ADULT SPORTS CURRENT FEE RECOMMENDED FEE Basketball: Recreation Programs as a whole are currently recovering 39.6% of Resident - $203 Non -Resident - $243 their direct costs, which are defined as direct salaries and benefits Softball: as well as direct operating expenses. Resident - $353 Non -Resident - $426 Kickball: The goal for Recreation Programs as a whole should be 40% Direct Resident - $304 Non -Resident - $365 Cost Recovery. Soccer: Resident - $203 Non -Resident - $243 REF #: REC-003 TITLE: DAY CAMPS CURRENT FEE Sports Camp: Resident - $51 Non -Resident - $66 Camp Cowabunga Regular Day: Resident - $177 Non -Resident - $213 Resident Multi -Child - $152 Non -Resident Multi -Child - $183 Camp Cowabunga Extended Day: Resident - $203 Non -Resident - $243 Resident Multi -Child - $177 Non -Resident Multi -Child - $213 Tiny Tots: Resident - $51 Non -Resident - $66 RECOMMENDED FEE Recreation Programs as a whole are currently recovering 39.6% of their direct costs, which are defined as direct salaries and benefits as well as direct operating expenses. The goal for Recreation Programs as a whole should be 40% Direct Cost Recovery. 0 May 24, 2022 Page 208 of 1213 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2021-22 REF #: REC-004 TITLE: TEEN CENTER/AFTERSCHOOL CURRENT FEE GABIT - Spring and Summer: Resident - No Charge Non -Resident - $15 per player Snowboard Trip - $66 Resident and $81 Non -Resident Golf Tournament - $51 per golfer Skate Tournament - $15 - Resident or Non -Resident Teen Camp: Resident-$100 Non-Residnet - $125 RECOMMENDED FEE Recreation Programs as a whole are currently recovering 39.6% of their direct costs, which are defined as direct salaries and benefits as well as direct operating expenses. The goal for Recreation Programs as a whole should be 40% Direct Cost Recovery. REF #: REC-005 TITLE: RECREATION CLASSES CURRENT FEE RECOMMENDED FEE The instructor receives 70% of the class fee and the City receives Recreation Programs as a whole are currently recovering 39.6% of 30% of the class fee. their direct costs, which are defined as direct salaries and benefits as well as direct operating expenses. The goal for Recreation Programs as a whole should be 40% Direct Cost Recovery. REF #: REC-006 TITLE: HILLTOP POOL CURRENT FEE RECOMMENDED FEE Card Holders - No Charge Recreation Programs as a whole are currently recovering 39.6% of Swimnastics or Lap/Rec Swim (Non -Card Holder) - $5.50 their direct costs, which are defined as direct salaries and benefits as well as direct operating expenses. Group Lessons: Resident - $48 Non -Resident - $60 Private Lessons: Resident - $80 Non -Resident - $100 Various rental fees The goal for Recreation Programs as a whole should be 40% Direct Cost Recovery. REF #: REC-006A TITLE: WISEBURN POOL CURRENT FEE RECOMMENDED FEE Group Lessons: Resident - $48 Non -Resident - $60 Private Lessons: Resident - $80 Non -Resident - $100 Lifeguard Class: Resident - $200 Non -Resident - $240 Guard In -Training: Resident - $51 Non -Resident - $66 Special Events: Resident - $5 Non -Resident - $6 Various rental fees 40 May 24, 2022 Page 209 of 1213 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2021-22 REF #: REC-007 TITLE: RECREATION CARD REGISTRATION CURRENT FEE RECOMMENDED FEE Adult - $15 Recreation Programs as a whole are currently recovering 39.6% of Youth - $10 their direct costs, which are defined as direct salaries and benefits Senior/Infant - $5 as well as direct operating expenses. Replacement - $5 The goal for Recreation Programs as a whole should be 40% Direct Cost Recovery. REF #: REC-008 TITLE: YOUTH DRAMA CURRENT FEE RECOMMENDED FEE various performance ticket prices. Recreation Programs as a whole are currently recovering 39.6% of their direct costs, which are defined as direct salaries and benefits as well as direct operating expenses. The goal for Recreation Programs as a whole should be 40% Direct Cost Recovery. REF #: REC-009 TITLE: SENIOR SERVICES CURRENT FEE RECOMMENDED FEE Classes - The instructor receives 70% of the class fee and the City Recreation Programs as a whole are currently recovering 39.6% of receives 30% of the class fee. their direct costs, which are defined as direct salaries and benefits as well as direct operating expenses. The goal for Recreation Programs as a whole should be 40% Direct Cost Recovery. REF #: REC-010 TITLE: BLOCK PARTY PERMIT CURRENT FEE RECOMMENDED FEE Processing fee - $25 Processing fee - $430 for 100% Direct Cost Recovery REF #: REC-011 TITLE: PRIVATE SPEC. EVENT PERMIT/SERVICES CURRENT FEE RECOMMENDED FEE Processing fee - $60 Processing fee - $490 for 100% Direct Cost Recovery Event Staffing - Actual costs based on fee waiver category Event Staffing - Actual costs based on fee waiver category 41 May 24, 2022 Page 210 of 1213 CITY OF EL SEGUNDO FEE COMPARISON REPORT FY 2021-22 REF #: REC-012 TITLE: FARMERS MARKET CURRENT FEE RECOMMENDED FEE various vendor fees No Change REF #: REC-013 TITLE: CITY SPECIAL EVENTS CURRENT FEE RECOMMENDED FEE Various vendor and entrance fees No Change REF #: REC-014 TITLE: RECREATION FACILITY RENTAL CURRENT FEE RECOMMENDED FEE Various fees No Change Security Deposit - $203 Additional Staffing - $25.50 per hour per staff when necessary Picnic Area Reservation Cancellation - $51 if cancelled 7 days or less before scheduled event. REF #: REC-015 TITLE: BALLFIELD RENTAL CURRENT FEE RECOMMENDED FEE Various fees - See Appendix C for detail No Change Youth Sports Groups (per participant): Resident - $10 Non -Resident - $30 REF #: REC-016 TITLE: GOLF COURSE CURRENT FEE RECOMMENDED FEE Various fees 42 May 24, 2022 Page 211 of 1213 THIS PAGE INTENTIONALLY BLANK Page 212 of 1213 APPENDIX B REVENUE AND COST SUMMARY WORKSHEETS Matched With COST DETAIL WORKSHEETS Page 213 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. SHORT TERM RENTAL REGISTRATION AD-001 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FINANCE APPLICATION Business DESCRIPTION OF SERVICE Registration of short term rental businesses operating within the City. CURRENT FEE STRUCTURE New - $214 per application Renewal - $167 per renewal REVENUE AND COST COMPARISON UNIT REVENUE: $185.80 TOTAL REVENUE: $4,645 UNIT COST: $242.88 TOTAL COST: $6,072 UNIT PROFIT (SUBSIDY): $(57.08) TOTAL PROFIT (SUBSIDY): $(1,427) TOTAL UNITS: 25 PCT. COST RECOVERY: 76.50% SUGGESTED FEE FOR COST RECOVERY OF: 100% New - $345 per application Renewal - $175 per renewal May 24, 2022 Page 214 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. SHORT TERM RENTAL REGISTRATION AD-001 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 25 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST BUSINESS SVCS LIC PRMT SPEC 2 New 0.50 $68.93 10 $689 COMM. DEVELOPMENT COMBO: TECH/ASST/PRIN PLA New 1.50 $278.01 10 $2,780 TYPE SUBTOTAL 2.00 $346.94 $3,469 BUSINESS SVCS LIC PRMT SPEC 2 Renewal 0.25 $34.47 15 $517 COMM. DEVELOPMENT COMBO: TECH/ASST/PRIN PLA Renewal 0.75 $139.01 15 $2,085 TYPE SUBTOTAL 1.00 $173.48 $2,602 TOTALS 3.00 $242.88 $6,072 May 24, 2022 Page 215 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. FILM PERMIT PROCESSING AD-002 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FINANCE APPLICATION Business DESCRIPTION OF SERVICE Review a request to film within the City to determine compliance with City codes and standards. CURRENT FEE STRUCTURE Permit Application Fee - $1,310 Daily Film Permit Fee - $112 per day Revision/Rider - $203 Public Right -of -Way Usage - $802 per day per location City Location Usage - various fees per day per location Police Personnel - Actual Costs Fire Personnel - Actual Costs Public Works Personnel - Actual Costs REVENUE AND COST COMPARISON UNIT REVENUE: $1,411.50 TOTAL REVENUE: $70,575 UNIT COST: $1,648.04 TOTAL COST: $82,402 UNIT PROFIT (SUBSIDY): $(236.54) TOTAL PROFIT (SUBSIDY): $(11,827) TOTAL UNITS: 50 PCT. COST RECOVERY: 85.65% SUGGESTED FEE FOR COST RECOVERY OF: 100% Permit Application Fee - $1,455 Daily Film Permit Fee - $115 per day Revision/Rider - $390 Public Right -of -Way Usage - $800 per day per location City Location Usage - various fees per day per location Police Personnel - Actual Costs Fire Personnel - Actual Costs Public Works Personnel - Actual Costs May 24, 2022 Page 216 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. FILM PERMIT PROCESSING AD-002 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 50 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST BUSINESS SVCS REVENUE INSP 5% 1.67 $341.89 50 $17,095 BUSINESS SVCS TREAS & CUST SVCS MGR 0.50 $146.74 50 $7,337 INFO SYS GIS ANALYST 1.00 $99.10 50 $4,955 ENGINEERING CITY ENGINEER 0.25 $58.54 50 $2,927 CRIME INVESTIGATION POLICE SERGEANT 0.50 $122.63 50 $6,132 FIRE PREVENTION FIRE PREV SPEC 0.50 $88.16 50 $4,408 LIABILITY INSURANCE RISK MGR 4.50 $596.88 50 $29,844 TYPE SUBTOTAL 8.92 $1,453.94 $72,697 BUSINESS SVCS TREAS & CUST SVCS MGR Revision/Rider 0.25 $73.37 25 $1,834 INFO SYS GIS ANALYST Revision/Rider 0.50 $49.55 25 $1,239 LIABILITY INSURANCE RISK MGR Revision/Rider 2.00 $265.28 25 $6,632 TYPE SUBTOTAL 2.75 $388.20 $9,705 TOTALS 11.67 $1,648.04 $82,402 May 24, 2022 Page 217 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. NSF CHECK PROCESSING AD-003 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT TREASURER NSF CHECK Developer/Resident/Business DESCRIPTION OF SERVICE Processing a check returned for insufficient funds. CURRENT FEE STRUCTURE First NSF Check - $45 Each subsequent NSF Check - $90 REVENUE AND COST COMPARISON UNIT REVENUE: $45.00 TOTAL REVENUE: $675 UNIT COST: $127.73 TOTAL COST: $1,916 UNIT PROFIT (SUBSIDY): $(82.73) TOTAL PROFIT (SUBSIDY): $(1,241) TOTAL UNITS: 15 PCT. COST RECOVERY: 35.23% SUGGESTED FEE FOR COST RECOVERY OF: 100% First NSF Check - $65 Each subsequent NSF Check - $130 May 24, 2022 Page 218 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. NSF CHECK PROCESSING AD-003 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 15 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST CITY TREASURER DEP CITY TREASURER 1 0.75 $112.72 15 $1,691 CITY TREASURER $15 Bank Charge 0.00 $15.00 15 $225 TYPE SUBTOTAL 0.75 $127.72 $1,916 TOTALS 0.75 $127.73 $1,916 May 24, 2022 Page 219 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. CREDIT CARD PROCESSING AD-004 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT TREASURER N/A Developer/Resident/Business DESCRIPTION OF SERVICE Recovery of bank credit card fees. CURRENT FEE STRUCTURE 2.75% of amount charged REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $0.00 TOTAL COST: $0 UNIT PROFIT (SUBSIDY): $0.00 TOTAL PROFIT (SUBSIDY): $0 TOTAL UNITS: 1 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% 2.75% of amount charged May 24, 2022 Page 220 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. CREDIT CARD PROCESSING AD-004 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST 0.00 $0.00 0 $0 TYPE SUBTOTAL 0.00 $0.00 $0 TOTALS 0.00 $0.00 $0 May 24, 2022 Page 221 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. COPY SERVICE AD-005 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT CITY CLERK COPY Resident/Non-Resident DESCRIPTION OF SERVICE Providing copies of various City documents requested by the public. CURRENT FEE STRUCTURE First 5 copies - No Charge Each additional copy - $0.20 per copy FPPC Copies - $0.10 per copy REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $1.14 TOTAL COST: $570 UNIT PROFIT (SUBSIDY): $(1.14) TOTAL PROFIT (SUBSIDY): $(570) TOTAL UNITS: 500 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% First 5 copies - No Charge Each additional copy - $0.20 per copy FPPC Copies - $0.10 per copy May 24, 2022 Page 222 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. COPY SERVICE AD-005 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 500 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST CITY CLERK RECORDS TECH 0.01 $1.14 500 $570 TYPE SUBTOTAL 0.01 $1.14 $570 TOTALS 0.01 $1.14 $570 May 24, 2022 Page 223 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. DOCUMENT CERTIFICATION AD-006 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT CITY CLERK DOCUMENT Resident/Non-Resident DESCRIPTION OF SERVICE Certifying the authenticity of a City document on request. CURRENT FEE STRUCTURE $4 per document REVENUE AND COST COMPARISON UNIT REVENUE: $4.00 TOTAL REVENUE: $240 UNIT COST: $4.20 TOTAL COST: $252 UNIT PROFIT (SUBSIDY): $(0.20) TOTAL PROFIT (SUBSIDY): $(12) TOTAL UNITS: 60 PCT. COST RECOVERY: 95.24% SUGGESTED FEE FOR COST RECOVERY OF: 100% $4 per document May 24, 2022 Page 224 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. DOCUMENT CERTIFICATION AD-006 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 60 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST CITY CLERK DEP CITY CLERK 2 0.03 $4.20 60 $252 TYPE SUBTOTAL 0.03 $4.20 $252 TOTALS 0.03 $4.20 $252 May 24, 2022 Page 225 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. VIDEO/AUDIO COPYING AD-007 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT CITY CLERK TAPE/DISK Resident/Non-Resident DESCRIPTION OF SERVICE Providing video or audio copies of such records on request. CURRENT FEE STRUCTURE $11 per tape/disk REVENUE AND COST COMPARISON UNIT REVENUE: $11.00 TOTAL REVENUE: $132 UNIT COST: $4.17 TOTAL COST: $50 UNIT PROFIT (SUBSIDY): $6.83 TOTAL PROFIT (SUBSIDY): $82 TOTAL UNITS: 12 PCT. COST RECOVERY: 264.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% $11 per tape/disk May 24, 2022 Page 226 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. VIDEO/AUDIO COPYING AD-007 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 12 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST CITY CLERK DEP CITY CLERK 2 0.03 $4.20 12 $50 TYPE SUBTOTAL 0.03 $4.20 $50 TOTALS 0.03 $4.17 $50 May 24, 2022 Page 227 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. INITIATIVE PROCESSING AD-008 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT CITY CLERK APPLICATION Resident DESCRIPTION OF SERVICE Processing a notice of intent with the elections official of the City to propose a City Initiative. CURRENT FEE STRUCTURE $200 per application Fee is to be refunded to the filer if, within one year of the date of filing the notice of intent, the elections official certifies the sufficiency of the petition. This is the maximum allowed under State law. REVENUE AND COST COMPARISON UNIT REVENUE: $200.00 TOTAL REVENUE: $200 UNIT COST: $2,801.00 TOTAL COST: $2,801 UNIT PROFIT (SUBSIDY): $(2,601.00) TOTAL PROFIT (SUBSIDY): $(2,601) TOTAL UNITS: 1 PCT. COST RECOVERY: 7.14% SUGGESTED FEE FOR COST RECOVERY OF: 100% $200 per application Fee is to be refunded to the filer if, within one year of the date of filing the notice of intent, the elections official certifies the sufficiency of the petition. This is the maximum allowed under State law. May 24, 2022 Page 228 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. INITIATIVE PROCESSING AD-008 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST CITY CLERK DEP CITY CLERK 2 20.00 $2,801.20 1 $2,801 TYPE SUBTOTAL 20.00 $2,801.20 $2,801 TOTALS 20.00 $2,801.00 $2,801 May 24, 2022 Page 229 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. GRAPHIC DESIGN/VIDEO PROD. SERVICES AD-010 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT COMMUNICATIONS N/A Comm. Group DESCRIPTION OF SERVICE Providing graphic design and video production services to community groups on request. CURRENT FEE STRUCTURE None REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $148,116.00 TOTAL COST: $148,116 UNIT PROFIT (SUBSIDY): $(148,116.00) TOTAL PROFIT (SUBSIDY): $(148,116) TOTAL UNITS: 1 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% Charge the fully allocated hourly rates for all personnel used. May 24, 2022 Page 230 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. GRAPHIC DESIGN/VIDEO PROD. SERVICES AD-010 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMMUNICATIONS COMP GRAPHICS DESIGNER 10% 166.80 $19,505.59 1 $19,506 COMMUNICATIONS MEDIA SUPERVISOR 25% 417.00 $54,501.90 1 $54,502 MEDIA OVERTIME 25% 500.00 $4,190.00 1 $4,190 MEDIA SR VIDEO TECH II - PT 25% Of $28,391 319.00 $13,815.89 1 $13,816 MEDIA SR VIDEO TECH II - PT BEN 25% Of $28,827 293.75 $15,771.44 1 $15,771 MEDIA SR VIDEO TECH - PT 25% Of $31,352 435.00 $15,255.45 1 $15,255 MEDIA SR VIDEO TECH - PT BEN 25% Of $842 12.25 $460.97 1 $461 MEDIA TEMP EMPLOYEES 25% Of $50,588 733.25 $24,615.20 1 $24,615 TYPE SUBTOTAL 2,877.05 $148,116.44 $148,116 TOTALS 2,877.05 $148,116.00 $148,116 May 24, 2022 Page 231 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. BUILDING PLAN CHECK SERVICES BL-001 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT BUILDING SAFETY PLAN Developer/Resident/Business DESCRIPTION OF SERVICE Check building and construction plans to determine compliance with City codes and standards. CURRENT FEE STRUCTURE See Appendix C of this Report REVENUE AND COST COMPARISON UNIT REVENUE: $681.79 TOTAL REVENUE: $1,356,075 UNIT COST: $816.19 TOTAL COST: $1,623,402 UNIT PROFIT (SUBSIDY): $(134.40) TOTAL PROFIT (SUBSIDY): $(267,327) TOTAL UNITS: 1,989 PCT. COST RECOVERY: 83.53% SUGGESTED FEE FOR COST RECOVERY OF: 100% See Appendix C of this Report May 24, 2022 Page 232 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE BUILDING PLAN CHECK SERVICES REFERENCE NO. BL-001 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1,989 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT ASSISTANT PLANNER 875 Hr/Yr 0.44 $66.53 1,989 $132,328 COMM. DEVELOPMENT PRINCIPAL PLANNER 375 Hr/Yr 0.19 $48.29 1,989 $96,049 COMM. DEVELOPMENT PLANNING TECH 750 Hr/Yr 0.38 $43.26 1,989 $86,044 BUILDING SAFETY PLAN CHECK ENGINEER 100% Of 2 1.68 $328.03 1,989 $652,452 BUILDING SAFETY Contract Costs 0.00 $145.80 1,989 $289,996 ENGINEERING SR CIVIL ENGINEER 5 Hr/Day 0.55 $102.35 1,989 $203,574 POLICE ADMIN PD Consultant 0.00 $0.40 1,989 $796 FIRE PREVENTION FIRE MARSHAL 15% 0.13 $30.39 1,989 $60,446 FIRE PREVENTION FIRE PREV SPEC 5% Of 2 0.08 $14.79 1,989 $29,417 FIRE PREVENTION Contract Services 0.00 $25.46 1,989 $50,640 WATER OPS WATER MAINT LEADWORKER 156 Hr/Yr 0.08 $10.89 1,989 $21,660 TYPE SUBTOTAL 3.52 $816.19 $1,623,402 TOTALS 3.52 $816.19 $1,623,402 May 24, 2022 Page 233 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. BUILDING INSPECTION SERVICES BL-002 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT BUILDING SAFETY PERMIT Developer/Resident/Business DESCRIPTION OF SERVICE Inspection of building construction to determine compliance with City codes and standards. CURRENT FEE STRUCTURE See Appendix C of this Report REVENUE AND COST COMPARISON UNIT REVENUE: $441.83 TOTAL REVENUE: $1,496,472 UNIT COST: $468.44 TOTAL COST: $1,586,606 UNIT PROFIT (SUBSIDY): $(26.61) TOTAL PROFIT (SUBSIDY): $(90,134) TOTAL UNITS: 3,387 PCT. COST RECOVERY: 94.32% SUGGESTED FEE FOR COST RECOVERY OF: 100% See Appendix C of this Report May 24, 2022 Page 234 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. BUILDING INSPECTION SERVICES BL-002 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 3,387 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST BUILDING SAFETY BLDG INSP 1 100% Of 1 0.49 $73.72 3,387 $249,690 BUILDING SAFETY CODE COMPLIANCE INSP 100% Of 1 0.49 $85.43 3,387 $289,351 BUILDING SAFETY LIC PRMT SPEC 1 100% Of 2 0.98 $100.61 3,387 $340,766 BUILDING SAFETY SR BLDG INSP 100% Of 1 0.98 $208.68 3,387 $706,799 BUILDING SAFETY Contract Costs 0.00 $0.00 3,387 $0 TYPE SUBTOTAL 2.94 $468.44 $1,586,606 TOTALS 2.94 $468.44 $1,586,606 May 24, 2022 Page 235 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. MAP/PLAN/FILE SCANNING SERVICES BL-003 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT BUILDING SAFETY SHEET Developer/Resident/Business DESCRIPTION OF SERVICE Scanning of maps, plans, or files. CURRENT FEE STRUCTURE $2 per sheet - 8 1 /2" x 11 " $2 per sheet - larger REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $0.00 TOTAL COST: $0 UNIT PROFIT (SUBSIDY): $0.00 TOTAL PROFIT (SUBSIDY): $0 TOTAL UNITS: 1 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% $2 per sheet - 8 1 /2" x 11 " $2 per sheet - larger May 24, 2022 Page 236 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. MAP/PLAN/FILE SCANNING SERVICES BL-003 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST 0.00 $0.00 0 $0 TYPE SUBTOTAL 0.00 $0.00 $0 TOTALS 0.00 $0.00 $0 May 24, 2022 Page 237 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. DRAINAGE STUDY REVIEW BL-004 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT BUILDING STUDY Developer DESCRIPTION OF SERVICE Review of a drainage study to determine compliance with City codes and standards, as well as NPDES requirements. CURRENT FEE STRUCTURE Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $0.00 TOTAL COST: $0 UNIT PROFIT (SUBSIDY): $0.00 TOTAL PROFIT (SUBSIDY): $0 TOTAL UNITS: 1 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. May 24, 2022 Page 238 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. DRAINAGE STUDY REVIEW BL-004 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST 0.00 $0.00 0 $0 TYPE SUBTOTAL 0.00 $0.00 $0 TOTALS 0.00 $0.00 $0 May 24, 2022 Page 239 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ENCROACHMENT PERMIT EN-001 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT ENGINEERING PERMIT Developer/Resident/Business DESCRIPTION OF SERVICE Review of physical encroachments of private uses into the public right-of-way which require a site inspection. CURRENT FEE STRUCTURE Permit Issuance - $140 Inspection $4 per linear foot with a minimum of $165 per location Plan Review - $3 per linear foot with a minimum of $110 per location USA - $1 per linear foot of excavation/trench with a minimum of $50 plus performance bond at a level determined by City staff REVENUE AND COST COMPARISON UNIT REVENUE: $415.00 TOTAL REVENUE: $145,250 UNIT COST: $454.92 TOTAL COST: $159,222 UNIT PROFIT (SUBSIDY): $(39.92) TOTAL PROFIT (SUBSIDY): $(13,972) TOTAL UNITS: 350 PCT. COST RECOVERY: 91.22% SUGGESTED FEE FOR COST RECOVERY OF: 100% Permit Issuance - $155 Inspection $3.50 per linear foot with a minimum of $165 per location Plan Review - $2.50 per linear foot with a minimum of $110 per location USA - $0.50 per linear foot of excavation/trench with a minimum of $50 plus performance bond at a level determined by City staff May 24, 2022 Page 240 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ENCROACHMENT PERMIT EN-001 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 350 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST ENGINEERING ENGINEERING TECH Issuance 1.25 $155.49 350 $54,422 ENGINEERING ENGINEERING TECH Review - 50 LF 1.00 $124.39 350 $43,537 ENGINEERING PW INSPECTOR Inspection - 50 LF 2.00 $175.04 350 $61,264 TYPE SUBTOTAL 4.25 $454.92 $159,222 TOTALS 4.25 $454.92 $159,222 May 24, 2022 Page 241 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. LONG TERM ENCROACHMENT AGREEMENT EN-004 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT ENGINEERING AGREEMENT Developer/Resident/Business DESCRIPTION OF SERVICE Review of an agreement to grant a long term encroachment license into the future. CURRENT FEE STRUCTURE Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. REVENUE AND COST COMPARISON UNIT REVENUE: $112.50 TOTAL REVENUE: $2,250 UNIT COST: $132.10 TOTAL COST: $2,642 UNIT PROFIT (SUBSIDY): $(19.60) TOTAL PROFIT (SUBSIDY): $(392) TOTAL UNITS: 20 PCT. COST RECOVERY: 85.16% SUGGESTED FEE FOR COST RECOVERY OF: 100% Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. May 24, 2022 Page 242 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. LONG TERM ENCROACHMENT AGREEMENT EN-004 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 20 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST ENGINEERING ENGINEERING TECH 0.83 $103.24 20 $2,065 ENGINEERING PW INSPECTOR 0.33 $28.88 20 $578 TYPE SUBTOTAL 1.16 $132.12 $2,642 TOTALS 1.16 $132.10 $2,642 May 24, 2022 Page 243 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. TRAFFIC CONTROL PLAN REVIEW EN-005 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT ENGINEERING PLAN Developer/Business DESCRIPTION OF SERVICE Review of traffic control plans for work performed in the public right-of-way when required. CURRENT FEE STRUCTURE Minor - $172 per application Arterial Lane Closure - $969 per application Major Arterial Closure - $2,306 per application or deposit with charges at actual costs as determined by staff REVENUE AND COST COMPARISON UNIT REVENUE: $1,077.00 TOTAL REVENUE: $5,385 UNIT COST: $1,189.80 TOTAL COST: $5,949 UNIT PROFIT (SUBSIDY): $(112.80) TOTAL PROFIT (SUBSIDY): $(564) TOTAL UNITS: 5 PCT. COST RECOVERY: 90.52% SUGGESTED FEE FOR COST RECOVERY OF: 100% Minor - $185 per application Arterial Lane Closure - $1,085 per application Major Arterial Closure - $2,510 per application or deposit with charges at actual costs as determined by staff May 24, 2022 Page 244 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE TRAFFIC CONTROL PLAN REVIEW REFERENCE NO. EN-005 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 5 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST ENGINEERING ENGINEERING TECH Minor 1.50 $186.59 1 $187 TYPE SUBTOTAL 1.50 $186.59 $187 ENGINEERING ENGINEERING TECH Arterial Lane Close 5.00 $621.95 3 $1,866 ENGINEERING SR CIVIL ENGINEER Arterial Lane Close 1.00 $185.06 3 $555 STREET SVCS STREET MAINT SUPV Arterial Lane Close 1.00 $153.70 3 $461 CRIME INVESTIGATION POLICE SERGEANT Arterial Lane Close 0.50 $122.63 3 $368 TYPE SUBTOTAL 7.50 $1,083.34 $3,250 ENGINEERING ENGINEERING TECH Major Arterial Close 15.00 $1,865.85 1 $1,866 ENGINEERING SR CIVIL ENGINEER Major Arterial Close 2.00 $370.12 1 $370 STREET SVCS STREET MAINT SUPV Major Arterial Close 1.00 $153.70 1 $154 CRIME INVESTIGATION POLICE SERGEANT Maor Arterial Close 0.50 $122.63 1 $123 TYPE SUBTOTAL 18.50 $2,512.30 $2,512 TOTALS 27.50 $1,189.80 $5,949 May 24, 2022 Page 245 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. TRAFFIC CONTROL INSPECTION EN-006 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT ENGINEERING INSPECTION Developer/Business DESCRIPTION OF SERVICE Inspection of traffic control measures for work performed in the public right-of-way when required. CURRENT FEE STRUCTURE Permit Issuance - $59 Inspection: First Day - $177 Each Additional Day - $43 REVENUE AND COST COMPARISON UNIT REVENUE: $1,096.00 TOTAL REVENUE: $5,480 UNIT COST: $1,112.40 TOTAL COST: $5,562 UNIT PROFIT (SUBSIDY): $(16.40) TOTAL PROFIT (SUBSIDY): $(82) TOTAL UNITS: 5 PCT. COST RECOVERY: 98.53% SUGGESTED FEE FOR COST RECOVERY OF: 100% Permit Issuance - $60 Inspection: First Day - $175 Each Additional Day - $45 May 24, 2022 Page 246 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE TRAFFIC CONTROL INSPECTION REFERENCE NO. EN-006 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 5 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST ENGINEERING ENGINEERING TECH Issuance 0.50 $62.20 5 $311 ENGINEERING PW INSPECTOR 1st Day Inspection 2.00 $175.04 5 $875 TYPE SUBTOTAL 2.50 $237.24 $1,186 ENGINEERING PW INSPECTOR Each Add'I Day Insp 0.50 $43.76 100 $4,376 TYPE SUBTOTAL 0.50 $43.76 $4,376 TOTALS 3.00 $1,112.40 $5,562 May 24, 2022 Page 247 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. NEWSRACK PERMIT EN-007 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT ENGINEERING NEWSRACK Business DESCRIPTION OF SERVICE Review of a new newsrack to insure that the site and placement of the newsrack is appropriate under City codes and standards. CURRENT FEE STRUCTURE New - $124 per newsrack Annual Renewal - $54 per newsrack REVENUE AND COST COMPARISON UNIT REVENUE: $54.35 TOTAL REVENUE: $10,924 UNIT COST: $48.54 TOTAL COST: $9,757 UNIT PROFIT (SUBSIDY): $5.81 TOTAL PROFIT (SUBSIDY): $1,167 TOTAL UNITS: 201 PCT. COST RECOVERY: 111.96% SUGGESTED FEE FOR COST RECOVERY OF: 100% New - $135 per newsrack Annual Renewal - $50 per newsrack May 24, 2022 Page 248 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. NEWSRACK PERMIT EN-007 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 201 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST ENGINEERING ENGINEERING TECH New 0.25 $31.10 1 $31 ENGINEERING PW INSPECTOR New 0.33 $28.88 1 $29 SOLID WASTE RECYCLI SR MGMT ANALYST New 0.25 $35.55 1 $36 PUBLIC WORKS ADMIN PUBLIC WORKS DIRECTOR New 0.17 $37.05 1 $37 TYPE SUBTOTAL 1.00 $132.58 $133 ENGINEERING ENGINEERING TECH Renewal 0.13 $16.17 200 $3,234 ENGINEERING PW INSPECTOR Renewal 0.17 $14.88 200 $2,976 SOLID WASTE RECYCLI SR MGMT ANALYST Renewal 0.12 $17.07 200 $3,414 TYPE SUBTOTAL 0.42 $48.12 $9,624 TOTALS 1.42 $48.54 $9,757 May 24, 2022 Page 249 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. NEWSRACK IMPOUNDMENT EN-008 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT ENGINEERING NEWSRACK Business DESCRIPTION OF SERVICE Impoundment of an improperly placed or non -permitted newsrack. CURRENT FEE STRUCTURE $97 per newsrack + $6 per day for storage REVENUE AND COST COMPARISON UNIT REVENUE: $97.00 TOTAL REVENUE: $97 UNIT COST: $91.00 TOTAL COST: $91 UNIT PROFIT (SUBSIDY): $6.00 TOTAL PROFIT (SUBSIDY): $6 TOTAL UNITS: 1 PCT. COST RECOVERY: 106.59% SUGGESTED FEE FOR COST RECOVERY OF: 100% $90 per newsrack + $6 per day for storage May 24, 2022 Page 250 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. NEWSRACK IMPOUNDMENT EN-008 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST ENGINEERING PW INSPECTOR 0.50 $43.76 1 $44 SOLID WASTE RECYCLI SR MGMT ANALYST 0.33 $46.93 1 $47 TYPE SUBTOTAL 0.83 $90.69 $91 TOTALS 0.83 $91.00 $91 May 24, 2022 Page 251 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. FINAL MAP CHECK EN-009 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT ENGINEERING MAP Developer DESCRIPTION OF SERVICE Review of a final map for conformance with the Subdivision Map Act and with City codes and standards. CURRENT FEE STRUCTURE 1-9 lots - $1,391 per map plus actual costs for contract surveyor 10+ lots - Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. (Any County procesing fees are paid directly to the County by the applicant) REVENUE AND COST COMPARISON UNIT REVENUE: $1,391.00 TOTAL REVENUE: $8,346 UNIT COST: $2,980.17 TOTAL COST: $17,881 UNIT PROFIT (SUBSIDY): $(1,589.17) TOTAL PROFIT (SUBSIDY): $(9,535) TOTAL UNITS: 6 PCT. COST RECOVERY: 46.68% SUGGESTED FEE FOR COST RECOVERY OF: 100% 1-9 lots - $2,980 per map plus $1,500 deposit with charges at actual costs for contract surveyor 10+ lots - Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. (Any County procesing fees are paid directly to the County by the applicant) May 24, 2022 Page 252 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. FINAL MAP CHECK EN-009 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 6 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT PLANNING MANAGER P&BS ADMIN DIR OF PLANNING & BLDG SA ENGINEERING CITY ENGINEER ENGINEERING ENGINEERING TECH ENGINEERING SR CIVIL ENGINEER 0.50 $136.51 6 $819 0.25 $67.99 6 $408 5.00 $1,170.80 6 $7,025 1.00 $124.39 6 $746 Plus Surveyor 8.00 $1,480.48 6 $8,883 TYPE SUBTOTAL 14.75 $2,980.17 $17,881 TOTALS 14.75 $2,980.17 $17,881 May 24, 2022 Page 253 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. FINAL MAP AMENDMENT EN-010 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT ENGINEERING APPLICATION Developer DESCRIPTION OF SERVICE Review of a proposed amendment to an already approved and recorded final parcel or tract map. CURRENT FEE STRUCTURE $557 per application plus actual costs for contract surveyor (Any County procesing fees are paid directly to the County by the applicant) REVENUE AND COST COMPARISON UNIT REVENUE: $557.00 TOTAL REVENUE: $557 UNIT COST: $1,752.00 TOTAL COST: $1,752 UNIT PROFIT (SUBSIDY): $(1,195.00) TOTAL PROFIT (SUBSIDY): $(1,195) TOTAL UNITS: 1 PCT. COST RECOVERY: 31.79% SUGGESTED FEE FOR COST RECOVERY OF: 100% $1,750 per application plus $1,500 deposit with actual costs for contract surveyor (Any County procesing fees are paid directly to the County by the applicant) May 24, 2022 Page 254 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE FINAL MAP AMENDMENT REFERENCE NO. EN-010 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST ENGINEERING CITY ENGINEER 3.00 $702.48 1 $702 ENGINEERING ENGINEERING TECH 1.00 $124.39 1 $124 ENGINEERING SR CIVIL ENGINEER Plus Surveyor 5.00 $925.30 1 $925 TYPE SUBTOTAL 9.00 $1,752.17 $1,752 TOTALS 9.00 $1,752.00 $15752 May 24, 2022 Page 255 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. PUBLIC IMPROVEMENT PLAN CHECK EN-011 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT ENGINEERING PLAN Developer DESCRIPTION OF SERVICE Review of the plans for any addition to the City's infrastructure by a private party. CURRENT FEE STRUCTURE Percent of Construction Valuation: $0-$100,000 - 3% $100,001-$500,000 - 2% of the construction value over $100,000 $500,001 + - 1 % of the construction value over $500,000 REVENUE AND COST COMPARISON UNIT REVENUE: $5,500.00 TOTAL REVENUE: $44,000 UNIT COST: $5,586.50 TOTAL COST: $44,692 UNIT PROFIT (SUBSIDY): $(86.50) TOTAL PROFIT (SUBSIDY): $(692) TOTAL UNITS: 8 PCT. COST RECOVERY: 98.45% SUGGESTED FEE FOR COST RECOVERY OF: 100% Percent of Construction Valuation: $0-$100,000 - 3% $100,001-$500,000 - 2% of the construction value over $100,000 $500,001 + - 1 % of the construction value over $500,000 May 24, 2022 Page 256 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE PUBLIC IMPROVEMENT PLAN CHECK REFERENCE NO. EN-011 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 8 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST ENGINEERING SR CIVIL ENGINEER <$100K 12.00 $2,220.72 1 $2,221 TYPE SUBTOTAL 12.00 $2,220.72 $2,221 ENGINEERING SR CIVIL ENGINEER $100K - $500K 18.00 $3,331.08 5 $16,655 TYPE SUBTOTAL 18.00 $3,331.08 $16,655 ENGINEERING SR CIVIL ENGINEER $500K - $1 Mil 22.50 $4,163.85 5 $20,819 TYPE SUBTOTAL 22.50 $4,163.85 $20,819 ENGINEERING SR CIVIL ENGINEER $1 Mil+ 27.00 $4,996.62 1 $4,997 TYPE SUBTOTAL 27.00 $4,996.62 $4,997 TOTALS 79.50 $5,586.50 $44,692 May 24, 2022 Page 257 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. RECORD OF SURVEY PLAN CHECK EN-014 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT ENGINEERING PLAN Developer DESCRIPTION OF SERVICE Review a record of survey plan submitted through the County to insure that it meets all appropriate City requirements. CURRENT FEE STRUCTURE $175 per plan plus actual costs for contract surveyor REVENUE AND COST COMPARISON UNIT REVENUE: $188.00 TOTAL REVENUE: $376 UNIT COST: $185.00 TOTAL COST: $370 UNIT PROFIT (SUBSIDY): $3.00 TOTAL PROFIT (SUBSIDY): $6 TOTAL UNITS: 2 PCT. COST RECOVERY: 101.62% SUGGESTED FEE FOR COST RECOVERY OF: 100% $185 per plan plus $1,500 deposit with actual costs for contract surveyor May 24, 2022 Page 258 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. RECORD OF SURVEY PLAN CHECK EN-014 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 2 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST ENGINEERING SR CIVIL ENGINEER Plus Surveyor 1.00 $185.06 2 $370 TYPE SUBTOTAL 1.00 $185.06 $370 TOTALS 1.00 $185.00 $370 May 24, 2022 Page 259 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. EASEMENT PROCESSING EN-015 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT ENGINEERING APPLICATION Developer DESCRIPTION OF SERVICE Review of the creation of a new easement for dedication and recordation purposes. CURRENT FEE STRUCTURE Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $0.00 TOTAL COST: $0 UNIT PROFIT (SUBSIDY): $0.00 TOTAL PROFIT (SUBSIDY): $0 TOTAL UNITS: 1 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. May 24, 2022 Page 260 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. EASEMENT PROCESSING EN-015 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST ENGINEERING SR CIVIL ENGINEER Deposit 0.00 $0.00 1 $0 TYPE SUBTOTAL 0.00 $0.00 $0 TOTALS 0.00 $0.00 $0 May 24, 2022 Page 261 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. MINOR PLAN CHECK REVISION EN-018 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT ENGINEERING SHEET Developer/Rsident/Business DESCRIPTION OF SERVICE Review of a minor revision to an already approved engineering plan or map. CURRENT FEE STRUCTURE $375 per sheet REVENUE AND COST COMPARISON UNIT REVENUE: $375.00 TOTAL REVENUE: $18,750 UNIT COST: $370.12 TOTAL COST: $18,506 UNIT PROFIT (SUBSIDY): $4.88 TOTAL PROFIT (SUBSIDY): $244 TOTAL UNITS: 50 PCT. COST RECOVERY: 101.32% SUGGESTED FEE FOR COST RECOVERY OF: 100% $375 per sheet May 24, 2022 Page 262 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. MINOR PLAN CHECK REVISION EN-018 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 50 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST ENGINEERING SR CIVIL ENGINEER 2.00 $370.12 50 $18,506 TYPE SUBTOTAL 2.00 $370.12 $18,506 TOTALS 2.00 $370.12 $18,506 May 24, 2022 Page 263 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. STREET NAME CHANGE EN-019 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT ENGINEERING APPLICATION Developer/Resident/Business DESCRIPTION OF SERVICE Review of a request to change the name of a City street. CURRENT FEE STRUCTURE Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $0.00 TOTAL COST: $0 UNIT PROFIT (SUBSIDY): $0.00 TOTAL PROFIT (SUBSIDY): $0 TOTAL UNITS: 1 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. May 24, 2022 Page 264 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. STREET NAME CHANGE EN-019 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST 0.00 $0.00 0 $0 TYPE SUBTOTAL 0.00 $0.00 $0 TOTALS 0.00 $0.00 $0 May 24, 2022 Page 265 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ALLEY/STREET VACATION REVIEW EN-020 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT ENGINEERING APPLICATION Developer DESCRIPTION OF SERVICE Review and provide a report and opinion on the advisability of abandoning all or a portion of public right-of-way. CURRENT FEE STRUCTURE Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $0.00 TOTAL COST: $0 UNIT PROFIT (SUBSIDY): $0.00 TOTAL PROFIT (SUBSIDY): $0 TOTAL UNITS: 1 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. May 24, 2022 Page 266 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ALLEY/STREET VACATION REVIEW EN-020 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST ENGINEERING SR CIVIL ENGINEER Deposit 0.00 $0.00 1 $0 TYPE SUBTOTAL 0.00 $0.00 $0 TOTALS 0.00 $0.00 $0 May 24, 2022 Page 267 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ASSESS. DISTRICT FORMATION RESEARCH EN-021 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT ENGINEERING HOUR Developer DESCRIPTION OF SERVICE Review a request to determine the feasibility of establishing an assessment district. CURRENT FEE STRUCTURE Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $0.00 TOTAL COST: $0 UNIT PROFIT (SUBSIDY): $0.00 TOTAL PROFIT (SUBSIDY): $0 TOTAL UNITS: 1 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. May 24, 2022 Page 268 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ASSESS. DISTRICT FORMATION RESEARCH EN-021 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST ENGINEERING SR CIVIL ENGINEER Deposit 0.00 $0.00 1 $0 TYPE SUBTOTAL 0.00 $0.00 $0 TOTALS 0.00 $0.00 $0 May 24, 2022 Page 269 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. CITY PROPERTY ACQUISITON PROC. EN-022 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT ENGINEERING LOCATION Developer DESCRIPTION OF SERVICE Review a request to acquire any parcel owned by the City, which includes preparing a staff report with recommendations to the City Council. CURRENT FEE STRUCTURE Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $0.00 TOTAL COST: $0 UNIT PROFIT (SUBSIDY): $0.00 TOTAL PROFIT (SUBSIDY): $0 TOTAL UNITS: 1 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. May 24, 2022 Page 270 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. CITY PROPERTY ACQUISITON PROC. EN-022 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST ENGINEERING SR CIVIL ENGINEER Deposit 0.00 $0.00 1 $0 TYPE SUBTOTAL 0.00 $0.00 $0 TOTALS 0.00 $0.00 $0 May 24, 2022 Page 271 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. WIDE & OVERLOAD PERMIT EN-023 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT ENGINEERING PERMIT Business DESCRIPTION OF SERVICE Reviewing the proposed route, vehicle, and cost of potential damage done by a vehicle that exceeds the allowable weight, height, or width limits for general travel on City streets. CURRENT FEE STRUCTURE Daily - $16 per permit Annual - $90 per permit Fees are set by State Law. REVENUE AND COST COMPARISON UNIT REVENUE: $16.00 TOTAL REVENUE: $9,600 UNIT COST: $21.15 TOTAL COST: $12,690 UNIT PROFIT (SUBSIDY): $(5.15) TOTAL PROFIT (SUBSIDY): $(3,090) TOTAL UNITS: 600 PCT. COST RECOVERY: 75.65% SUGGESTED FEE FOR COST RECOVERY OF: 75% Daily - $16 per permit Annual - $90 per permit Fees are set by State Law. May 24, 2022 Page 272 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. WIDE & OVERLOAD PERMIT EN-023 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 600 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST ENGINEERING ENGINEERING TECH 0.17 $21.15 600 $12,690 TYPE SUBTOTAL 0.17 $21.15 $12,690 TOTALS 0.17 $21.15 $12,690 May 24, 2022 Page 273 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. NEW INDUSTRIAL WASTE PERMIT/INSPECT EN-025 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT ENGINEERING PERMIT Business DESCRIPTION OF SERVICE Review and inspection of new industrial waste uses within the City to determine compliance with City and State codes and standards. CURRENT FEE STRUCTURE New Permit Application: Sewer - $364 Off -Site - $364 On -Site - $685 New Sewer Plan: 1/2 - $444 3/4 - $605 5/6 - $926 New On -Site Plan: 1/2 - $551 3/4 - $749 5/6 - $1,150 New Off -Site Plan: 1/2 - $481 3/4 - $653 5/6 - $1,006 Closure Inspection - $845 Wastewater Sampling - $525 plus actual lab costs Site Remediation - Actual Costs Special Inspection and Off -Hours Inspection - Actual Costs Additional Plan Review - Actual Costs REVENUE AND COST COMPARISON UNIT REVENUE: $667.71 TOTAL REVENUE: $9,348 UNIT COST: $624.07 TOTAL COST: $8,737 UNIT PROFIT (SUBSIDY): $43.64 TOTAL PROFIT (SUBSIDY): $611 TOTAL UNITS: 14 PCT. COST RECOVERY: 106.99% SUGGESTED FEE FOR COST RECOVERY OF: 100% New Permit Application: Sewer - $364 Off -Site - $364 On -Site - $685 New Sewer Plan: 1/2 - $444 3/4 - $605 5/6 - $926 New On -Site Plan: 1/2 - $551 3/4 - $749 5/6 - $1,150 New Off -Site Plan: 1/2 - $481 3/4 - $653 5/6 - $1,006 Closure Inspection - $845 Wastewater Sampling - $525 plus actual lab costs Site Remediation - Actual Costs Special Inspection and Off -Hours Inspection - Actual Costs Additional Plan Review - Actual Costs May 24, 2022 Page 274 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. NEW INDUSTRIAL WASTE PERMIT/INSPECT EN-025 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 14 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST ENGINEERING SR ENGINEERING ASSOC 0.25 $39.17 14 $548 TYPE SUBTOTAL 0.25 $39.17 $548 ENGINEERING New Sewer 2 Hr 0.00 $300.00 1 $300 TYPE SUBTOTAL 0.00 $300.00 $300 ENGINEERING New Off -Site 2 Hr 0.00 $300.00 1 $300 TYPE SUBTOTAL 0.00 $300.00 $300 ENGINEERING New On -Site 4 Hr 0.00 $600.00 1 $600 TYPE SUBTOTAL 0.00 $600.00 $600 ENGINEERING New Sewer PC 1/2 0.00 $375.00 1 $375 TYPE SUBTOTAL 0.00 $375.00 $375 ENGINEERING New Sewer PC 3/4 0.00 $525.00 1 $525 TYPE SUBTOTAL 0.00 $525.00 $525 ENGINEERING New Sewer PC 5/6 0.00 $825.00 1 $825 TYPE SUBTOTAL 0.00 $825.00 $825 ENGINEERING New On -Site PC 1/2 0.00 $475.50 1 $476 TYPE SUBTOTAL 0.00 $475.50 $476 ENGINEERING New On -Site PC 3/4 0.00 $663.00 1 $663 TYPE SUBTOTAL 0.00 $663.00 $663 ENGINEERING New On -Site PC 5/6 0.00 $1,038.00 1 $1,038 TYPE SUBTOTAL 0.00 $1,038.00 $1,038 ENGINEERING New Off -Site PC 1/2 0.00 $412.50 1 $413 May 24, 2022 Page 275 of 1213 THIS PAGE INTENTIONALLY BLANK The costs shown on the facing page are a continued listing of costs listed on the page immediately preceding. Page 276 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. NEW INDUSTRIAL WASTE PERMIT/INSPECT EN-025 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 14 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST TYPE SUBTOTAL 0.00 $412.50 $413 ENGINEERING New Off -Site PC 3/4 0.00 $574.50 1 $575 TYPE SUBTOTAL 0.00 $574.50 $575 ENGINEERING New Off -Site PC 5/6 0.00 $900.00 1 $900 TYPE SUBTOTAL 0.00 $900.00 $900 ENGINEERING Closure Inspection 0.00 $750.00 1 $750 TYPE SUBTOTAL 0.00 $750.00 $750 ENGINEERING 3 Hr WW Sampling 0.00 $450.00 1 $450 TYPE SUBTOTAL 0.00 $450.00 $450 TOTALS 0.25 $624.07 $8,737 May 24, 2022 Page 277 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. REVISED INDUSTRIAL WASTE PERMIT/INS EN-026 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT ENGINEERING PERMIT Business DESCRIPTION OF SERVICE Review and inspection of revisions to new industrial waste uses within the City to determine compliance with City and State codes and standards. CURRENT FEE STRUCTURE Revise Permit Application - $203 Revise Sewer Plan: 1 /2 - $347 3/4 - $471 5/6 - $711 Revise On -Site Plan: 1 /2 - $428 3/4 - $577 5/6 - $872 Revise Off -Site Plan: 1 /2 - $347 3/4 - $471 5/6 - $711 REVENUE AND COST COMPARISON UNIT REVENUE: $513.80 TOTAL REVENUE: $5,138 UNIT COST: $480.80 TOTAL COST: $4,808 UNIT PROFIT (SUBSIDY): $33.00 TOTAL PROFIT (SUBSIDY): $330 TOTAL UNITS: 10 PCT. COST RECOVERY: 106.86% SUGGESTED FEE FOR COST RECOVERY OF: 100% Revise Permit Application - $203 Revise Sewer Plan: 1 /2 - $347 3/4 - $471 5/6 - $711 Revise On -Site Plan: 1 /2 - $428 3/4 - $577 5/6 - $872 Revise Off -Site Plan: 1 /2 - $347 3/4 - $471 5/6 - $711 May 24, 2022 Page 278 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REVISED INDUSTRIAL WASTE PERMIT/INS REFERENCE NO. EN-026 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 10 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST ENGINEERING SR ENGINEERING ASSOC 0.25 $39.17 10 $392 TYPE SUBTOTAL 0.25 $39.17 $392 ENGINEERING Permit Revision 0.00 $150.00 1 $150 TYPE SUBTOTAL 0.00 $150.00 $150 ENGINEERING Sewer Plan Revis 1/2 0.00 $288.00 1 $288 TYPE SUBTOTAL 0.00 $288.00 $288 ENGINEERING Sewer Plan Revis 3/4 0.00 $400.50 1 $401 TYPE SUBTOTAL 0.00 $400.50 $401 ENGINEERING Sewer Plan Revis 5/6 0.00 $625.50 1 $626 TYPE SUBTOTAL 0.00 $625.50 $626 ENGINEERING On -Site PI Revis 1/2 0.00 $363.00 1 $363 TYPE SUBTOTAL 0.00 $363.00 $363 ENGINEERING On -Site PI Revis 3/4 0.00 $499.50 1 $500 TYPE SUBTOTAL 0.00 $499.50 $500 ENGINEERING On -Site PI Revis 5/6 0.00 $775.50 1 $776 TYPE SUBTOTAL 0.00 $775.50 $776 ENGINEERING Off -Site PI Rvis 1/2 0.00 $288.00 1 $288 TYPE SUBTOTAL 0.00 $288.00 $288 ENGINEERING Off -Site PI Rvis 3/4 0.00 $400.50 1 $401 TYPE SUBTOTAL 0.00 $400.50 $401 ENGINEERING Off -Site PI Rvis 5/6 0.00 $625.50 1 $626 May 24, 2022 Page 279 of 1213 THIS PAGE INTENTIONALLY BLANK The costs shown on the facing page are a continued listing of costs listed on the page immediately preceding. Page 280 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. REVISED INDUSTRIAL WASTE PERMIT/INS EN-026 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 10 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST TYPE SUBTOTAL 0.00 $625.50 $626 TOTALS 0.25 $480.80 $4,808 May 24, 2022 Page 281 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. INDUSTRIAL WASTE ANNUAL INSPECTION EN-027 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT ENGINEERING INSPECTION Business DESCRIPTION OF SERVICE Review and annual inspection of existing industrial waste users within the City in compliance with NPDES permit requirements. CURRENT FEE STRUCTURE Class 1 - $364 Class 2 - $685 Class 3 - $1,006 Class 4 - $1,327 Class 5 - $1,968 Class 12 - $3,893 Class X - $525 REVENUE AND COST COMPARISON UNIT REVENUE: $1,045.78 TOTAL REVENUE: $37,648 UNIT COST: $976.67 TOTAL COST: $35,160 UNIT PROFIT (SUBSIDY): $69.11 TOTAL PROFIT (SUBSIDY): $2,488 TOTAL UNITS: 36 PCT. COST RECOVERY: 107.08% SUGGESTED FEE FOR COST RECOVERY OF: 100% Class 1 - $364 Class 2 - $685 Class 3 - $1,006 Class 4 - $1,327 Class 5 - $1,968 Class 12 - $3,893 Class X - $525 May 24, 2022 Page 282 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE INDUSTRIAL WASTE ANNUAL INSPECTION REFERENCE NO. EN-027 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 36 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST ENGINEERING SR ENGINEERING ASSOC 0.25 $39.17 36 $1,410 TYPE SUBTOTAL 0.25 $39.17 $1,410 ENGINEERING Class 1 - 2 Hr 0.00 $300.00 18 $5,400 TYPE SUBTOTAL 0.00 $300.00 $55400 ENGINEERING Class 2 - 4 Hr 0.00 $600.00 1 $600 TYPE SUBTOTAL 0.00 $600.00 $600 ENGINEERING Class 3 - 6 Hr 0.00 $900.00 3 $2,700 TYPE SUBTOTAL 0.00 $900.00 $25700 ENGINEERING Class 4 - 8 Hr 0.00 $1,200.00 1 $1,200 TYPE SUBTOTAL 0.00 $1,200.00 $15200 ENGINEERING Class 5 - 12 Hr 0.00 $1,800.00 11 $19,800 TYPE SUBTOTAL 0.00 $1,800.00 $19,800 ENGINEERING Class 12 - 24 Hr 0.00 $3,600.00 1 $3,600 TYPE SUBTOTAL 0.00 $3,600.00 $35600 ENGINEERING Class X - 3 Hr 0.00 $450.00 1 $450 TYPE SUBTOTAL 0.00 $450.00 $450 TOTALS 0.25 $976.67 $35,160 May 24, 2022 Page 283 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. STORMWATER INSPECTION EN-028 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT ENGINEERING INSPECTION Business DESCRIPTION OF SERVICE Inspection twice every 5 years of the storm water impacts of various occupancies to determine compliance with NPDES standards. CURRENT FEE STRUCTURE Restaurant - $246 Automotive - $246 1 Acre - $337 2-5 Acres - $423 More than 5 Acres - $642 Stormwater Violation Fines: 1st Violation - $107 2nd Violation - $536 3rd Violation - $1,605 Subsequent Violations - Fines determined by City REVENUE AND COST COMPARISON UNIT REVENUE: $270.31 TOTAL REVENUE: $37,573 UNIT COST: $273.83 TOTAL COST: $38,062 UNIT PROFIT (SUBSIDY): $(3.52) TOTAL PROFIT (SUBSIDY): $(489) TOTAL UNITS: 139 PCT. COST RECOVERY: 98.72% SUGGESTED FEE FOR COST RECOVERY OF: 100% Restaurant - $250 Automotive - $250 1 Acre - $340 2-5 Acres - $425 More than 5 Acres - $645 Stormwater Violation Fines: 1st Violation - $100 2nd Violation - $500 3rd Violation - $1,500 Subsequent Violations - Fines determined by City May 24, 2022 Page 284 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE STORMWATER INSPECTION REFERENCE NO. EN-028 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 139 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST ENGINEERING ENGINEERING TECH 0.25 $31.10 139 $4,323 TYPE SUBTOTAL 0.25 $31.10 $4,323 ENGINEERING PW INSPECTOR Restaurant 2.50 $218.80 100 $21,880 TYPE SUBTOTAL 2.50 $218.80 $21,880 ENGINEERING PW INSPECTOR Automotive 2.50 $218.80 20 $4,376 TYPE SUBTOTAL 2.50 $218.80 $4,376 ENGINEERING PW INSPECTOR 1 Acre 3.50 $306.32 10 $3,063 TYPE SUBTOTAL 3.50 $306.32 $3,063 ENGINEERING PW INSPECTOR 2-5 Acres 4.50 $393.84 5 $1,969 TYPE SUBTOTAL 4.50 $393.84 $15969 ENGINEERING PW INSPECTOR 6+ Acres 7.00 $612.64 4 $2,451 TYPE SUBTOTAL 7.00 $612.64 $2,451 TOTALS 20.25 $273.83 $38,062 May 24, 2022 Page 285 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. WIRELESS PERMIT - MINISTERIAL EN-030 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT ENGINEERING SITE Business DESCRIPTION OF SERVICE Ministerial review of a requested addition to an existing cell site for compliance with City codes and regulations. CURRENT FEE STRUCTURE None REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $875.47 TOTAL COST: $26,264 UNIT PROFIT (SUBSIDY): $(875.47) TOTAL PROFIT (SUBSIDY): $(26,264) TOTAL UNITS: 30 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% $875 per site May 24, 2022 Page 286 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. WIRELESS PERMIT - MINISTERIAL EN-030 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 30 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST ENGINEERING ENGINEERING TECH 2.00 $248.78 30 $7,463 ENGINEERING SR ENGINEERING ASSOC 4.00 $626.68 30 $18,800 TYPE SUBTOTAL 6.00 $875.46 $26,264 TOTALS 6.00 $875.47 $26,264 May 24, 2022 Page 287 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. WIRELESS PERMIT - ADMINISTRATIVE EN-031 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT ENGINEERING SITE Business DESCRIPTION OF SERVICE Administrative review of a new wireless permit for compliance with city codes and regulations. CURRENT FEE STRUCTURE None REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $3,221.00 TOTAL COST: $3,221 UNIT PROFIT (SUBSIDY): $(3,221.00) TOTAL PROFIT (SUBSIDY): $(3,221) TOTAL UNITS: 1 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% $3,220 per site May 24, 2022 Page 288 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE WIRELESS PERMIT - ADMINISTRATIVE REFERENCE NO. EN-031 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST ENGINEERING ENGINEERING TECH Initial Application 1.00 $124.39 1 $124 ENGINEERING SR ENGINEERING ASSOC Initial Application 1.00 $156.67 1 $157 TYPE SUBTOTAL 2.00 $281.06 $281 ENGINEERING ENGINEERING TECH Resubmittal 1.00 $124.39 1 $124 ENGINEERING SR ENGINEERING ASSOC Resubmittal 1.00 $156.67 1 $157 TYPE SUBTOTAL 2.00 $281.06 $281 ENGINEERING ENGINEERING TECH Noticing 2.00 $248.78 1 $249 ENGINEERING SR ENGINEERING ASSOC Noticing 2.00 $313.34 1 $313 TYPE SUBTOTAL 4.00 $562.12 $562 ENGINEERING PUBLIC WORKS DIRECTOR Two Meetings 3.00 $833.31 1 $833 ENGINEERING SR ENGINEERING ASSOC Two Meetings 3.00 $470.01 1 $470 TYPE SUBTOTAL 6.00 $1,303.32 $1,303 ENGINEERING CITY ENGINEER Construction 1.00 $234.16 1 $234 ENGINEERING PUBLIC WORKS DIRECTOR Construction 1.00 $277.77 1 $278 ENGINEERING ENGINEERING TECH Construction 1.00 $124.39 1 $124 ENGINEERING SR ENGINEERING ASSOC Construction 1.00 $156.67 1 $157 TYPE SUBTOTAL 4.00 $792.99 $793 TOTALS 18.00 $3,221.00 $3,221 May 24, 2022 Page 289 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. WIRELESS PERMIT - MAJOR EN-032 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT ENGINEERING SITE Business DESCRIPTION OF SERVICE Major review of a new wireless permit for compliance with city codes and regulations. CURRENT FEE STRUCTURE None REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $7,812.00 TOTAL COST: $7,812 UNIT PROFIT (SUBSIDY): $(7,812.00) TOTAL PROFIT (SUBSIDY): $(7,812) TOTAL UNITS: 1 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% $7,810 per site plus deposit with actual costs for outside services May 24, 2022 Page 290 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE WIRELESS PERMIT - MAJOR REFERENCE NO. EN-032 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST ENGINEERING ENGINEERING TECH Initial Application 1.00 $124.39 1 $124 ENGINEERING SR ENGINEERING ASSOC Initial Application 1.00 $156.67 1 $157 TYPE SUBTOTAL 2.00 $281.06 $281 ENGINEERING ENGINEERING TECH Resubmittal 1.00 $124.39 1 $124 ENGINEERING SR ENGINEERING ASSOC Resubmittal 1.00 $156.67 1 $157 TYPE SUBTOTAL 2.00 $281.06 $281 ENGINEERING ENGINEERING TECH Noticing 2.00 $248.78 1 $249 ENGINEERING SR ENGINEERING ASSOC Noticing 2.00 $313.34 1 $313 TYPE SUBTOTAL 4.00 $562.12 $562 ENGINEERING PUBLIC WORKS DIRECTOR Two Meetings 3.00 $833.31 1 $833 ENGINEERING SR ENGINEERING ASSOC Two Meetings 3.00 $470.01 1 $470 TYPE SUBTOTAL 6.00 $1,303.32 $1,303 ENGINEERING CITY ENGINEER Construction 1.00 $234.16 1 $234 ENGINEERING PUBLIC WORKS DIRECTOR Construction 1.00 $277.77 1 $278 ENGINEERING ENGINEERING TECH Construction 1.00 $124.39 1 $124 ENGINEERING SR ENGINEERING ASSOC Construction 1.00 $156.67 1 $157 TYPE SUBTOTAL 4.00 $792.99 $793 COMM. DEVELOPMENT PLANNING MANAGER PC Hearing 1.75 $477.77 1 $478 COMM. DEVELOPMENT PRINCIPAL PLANNER PC Hearing 10.75 $2,753.83 1 $2,754 P&BS ADMIN DIR OF PLANNING & BLDG SA PC Hearing 5.00 $1,359.85 1 $1,360 TYPE SUBTOTAL 17.50 $4,591.45 $4,591 TOTALS 35.50 $7,812.00 $7,812 May 24, 2022 Page 291 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. NEW COMM. FIRE SPRINKLER PLAN CHECK FR-001 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE PREVENTION PLAN Business DESCRIPTION OF SERVICE Plan review of new commercial fire sprinkler systems to determine compliance with City codes and standards. Fees include two reviews with actual costs after that point. CURRENT FEE STRUCTURE Valuation based on 10% of Tables in Appendix C of this Report Expedited Plan Check - additional 50% of standard plan check fee REVENUE AND COST COMPARISON UNIT REVENUE: $63.33 TOTAL REVENUE: $25,966 UNIT COST: $393.47 TOTAL COST: $161,324 UNIT PROFIT (SUBSIDY): $(330.14) TOTAL PROFIT (SUBSIDY): $(135,358) TOTAL UNITS: 410 PCT. COST RECOVERY: 16.10% SUGGESTED FEE FOR COST RECOVERY OF: 100% 1-25 Heads - $265 26-50 Heads - $310 51-100 Heads - $355 101-200 Heads - $395 201-300 Heads - $440 301-500 Heads - $485 501-1,000 Heads - $530 1,001-2,000 Heads - $615 2,001-3,000 Heads - $660 3,001-4,000 Heads - $705 4,001-5,000 Heads - $795 5,001-6,000 Heads - $835 Each add'I 100 Heads over 6,000 Heads - $175 OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee May 24, 2022 Page 292 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. NEW COMM. FIRE SPRINKLER PLAN CHECK FR-001 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 410 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE PREVENTION FIRE PREV SPEC 1-25 Heads 1.50 $264.47 100 $26,447 TYPE SUBTOTAL 1.50 $264.47 $26,447 FIRE PREVENTION FIRE PREV SPEC 26-50 Heads 1.75 $308.54 75 $23,141 TYPE SUBTOTAL 1.75 $308.54 $23,141 FIRE PREVENTION FIRE PREV SPEC 51-100 Heads 2.00 $352.62 50 $17,631 TYPE SUBTOTAL 2.00 $352.62 $17,631 FIRE PREVENTION FIRE PREV SPEC 101-200 Heads 2.25 $396.70 50 $19,835 TYPE SUBTOTAL 2.25 $396.70 $19,835 FIRE PREVENTION FIRE PREV SPEC 201-300 Heads 2.50 $440.78 25 $11,020 TYPE SUBTOTAL 2.50 $440.78 $11,020 FIRE PREVENTION FIRE PREV SPEC 301-500 Heads 2.75 $484.85 25 $12,121 TYPE SUBTOTAL 2.75 $484.85 $12,121 FIRE PREVENTION FIRE PREV SPEC 501-1,000 Heads 3.00 $528.93 25 $13,223 TYPE SUBTOTAL 3.00 $528.93 $13,223 FIRE PREVENTION FIRE PREV SPEC 1,001-2,000 Heads 3.50 $617.09 10 $6,171 TYPE SUBTOTAL 3.50 $617.09 $6,171 FIRE PREVENTION FIRE PREV SPEC 2,001-3,000 Heads 3.75 $661.16 10 $6,612 TYPE SUBTOTAL 3.75 $661.16 $6,612 FIRE PREVENTION FIRE PREV SPEC 3,001-4,000 Heads 4.00 $705.24 10 $7,052 TYPE SUBTOTAL 4.00 $705.24 $7,052 FIRE PREVENTION FIRE PREV SPEC 4,001-5,000 Heads 4.50 $793.40 10 $7,934 May 24, 2022 Page 293 of 1213 THIS PAGE INTENTIONALLY BLANK The costs shown on the facing page are a continued listing of costs listed on the page immediately preceding. Page 294 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE NEW COMM. FIRE SPRINKLER PLAN CHECK REFERENCE NO. FR-001 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 410 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST TYPE SUBTOTAL 4.50 $793.40 $7,934 FIRE PREVENTION FIRE PREV SPEC 5,000-6,000 Heads 4.75 $837.47 10 $8,375 TYPE SUBTOTAL 4.75 $837.47 $8,375 FIRE PREVENTION FIRE PREV SPEC Ea Add'I 100 Over 6k 1.00 $176.31 10 $1,763 TYPE SUBTOTAL 1.00 $176.31 $1,763 TOTALS 37.25 $393.47 $161,324 May 24, 2022 Page 295 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. NEW SFR/DUPLEX SPRINKLER PLAN CHECK FR-001A PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE PREVENTION PLAN Developer/Resident DESCRIPTION OF SERVICE Plan review of new single family residential or duplex fire sprinkler systems to determine compliance with City codes and standards. Fees include two reviews with actual costs after that point. CURRENT FEE STRUCTURE Valuation based on 10% of Tables in Appendix C of this Report Expedited Plan Check - additional 50% of standard plan check fee REVENUE AND COST COMPARISON UNIT REVENUE: $28.40 TOTAL REVENUE: $284 UNIT COST: $176.30 TOTAL COST: $1,763 UNIT PROFIT (SUBSIDY): $(147.90) TOTAL PROFIT (SUBSIDY): $(1,479) TOTAL UNITS: 10 PCT. COST RECOVERY: 16.11% SUGGESTED FEE FOR COST RECOVERY OF: 100% $175 per plan OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee May 24, 2022 Page 296 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. NEW SFR/DUPLEX SPRINKLER PLAN CHECK FR-001A NOTE TOTAL UNITS Unit Costs are an Average of Total Units 10 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE PREVENTION FIRE PREV SPEC 1.00 $176.31 10 $1,763 TYPE SUBTOTAL 1.00 $176.31 $1,763 TOTALS 1.00 $176.30 $1,763 May 24, 2022 Page 297 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. NEW MFR FIRE SPRINKLER PLAN CHECK FR-001B PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE PREVENTION PLAN Developer/Resident DESCRIPTION OF SERVICE Plan review of new multi -family residential fire sprinkler systems to determine compliance with City codes and standards. Fees include two reviews with actual costs after that point. CURRENT FEE STRUCTURE Valuation based on 10% of Tables in Appendix C of this Report Expedited Plan Check - additional 50% of standard plan check fee REVENUE AND COST COMPARISON UNIT REVENUE: $57.00 TOTAL REVENUE: $57 UNIT COST: $353.00 TOTAL COST: $353 UNIT PROFIT (SUBSIDY): $(296.00) TOTAL PROFIT (SUBSIDY): $(296) TOTAL UNITS: 1 PCT. COST RECOVERY: 16.15% SUGGESTED FEE FOR COST RECOVERY OF: 100% $355 per plan OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee May 24, 2022 Page 298 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. NEW MFR FIRE SPRINKLER PLAN CHECK FR-001B NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE PREVENTION FIRE PREV SPEC 2.00 $352.62 1 $353 TYPE SUBTOTAL 2.00 $352.62 $353 TOTALS 2.00 $353.00 $353 May 24, 2022 Page 299 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. TEN IMPR FIRE SPRINKLER PLAN CHECK FR-001C PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE PREVENTION PLAN Developer/Resident/Business DESCRIPTION OF SERVICE Plan review of tenant improvement fire sprinkler systems to determine compliance with City codes and standards. Fees include two reviews with actual costs after that point. CURRENT FEE STRUCTURE Valuation based on 10% of Tables in Appendix C of this Report Expedited Plan Check - additional 50% of standard plan check fee REVENUE AND COST COMPARISON UNIT REVENUE: $23.87 TOTAL REVENUE: $6,563 UNIT COST: $148.26 TOTAL COST: $40,772 UNIT PROFIT (SUBSIDY): $(124.39) TOTAL PROFIT (SUBSIDY): $(34,209) TOTAL UNITS: 275 PCT. COST RECOVERY: 16.10% SUGGESTED FEE FOR COST RECOVERY OF: 100% 1-20 Heads - $90 21-50 Heads - $130 51-100 Heads - $265 Each additional 100 Heads over 100 Heads - $175 OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee May 24, 2022 Page 300 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE TEN IMPR FIRE SPRINKLER PLAN CHECK REFERENCE NO. FR-001C NOTE TOTAL UNITS Unit Costs are an Average of Total Units 275 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE PREVENTION FIRE PREV SPEC 1-20 Heads 0.50 $88.16 100 $8,816 TYPE SUBTOTAL 0.50 $88.16 $8,816 FIRE PREVENTION FIRE PREV SPEC 21-50 Heads 0.75 $132.23 75 $9,917 TYPE SUBTOTAL 0.75 $132.23 $95917 FIRE PREVENTION FIRE PREV SPEC 51-100 Heads 1.50 $264.47 50 $13,224 TYPE SUBTOTAL 1.50 $264.47 $13,224 FIRE PREVENTION FIRE PREV SPEC Ea Addl 100 Over 100 1.00 $176.31 50 $8,816 TYPE SUBTOTAL 1.00 $176.31 $8,816 TOTALS 3.75 $148.26 $40,772 May 24, 2022 Page 301 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. UNDERGROUND WATER SYSTEM PLAN CHECK FR-001D PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE PREVENTION PLAN Developer/Resident/Business DESCRIPTION OF SERVICE Plan review of new underground water systems to determine compliance with City codes and standards. Fees include two reviews with actual costs after that point. CURRENT FEE STRUCTURE Valuation based on 10% of Tables in Appendix C of this Report Expedited Plan Check - additional 50% of standard plan check fee REVENUE AND COST COMPARISON UNIT REVENUE: $59.48 TOTAL REVENUE: $1,249 UNIT COST: $369.43 TOTAL COST: $7,758 UNIT PROFIT (SUBSIDY): $(309.95) TOTAL PROFIT (SUBSIDY): $(6,509) TOTAL UNITS: 21 PCT. COST RECOVERY: 16.10% SUGGESTED FEE FOR COST RECOVERY OF: 100% 1-4 Building/Systems - $355 per plan 5 or More Buildings/Systems - $705 per plan OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee May 24, 2022 Page 302 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE UNDERGROUND WATER SYSTEM PLAN CHECK REFERENCE NO. FR-001 D NOTE TOTAL UNITS Unit Costs are an Average of Total Units 21 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE PREVENTION FIRE PREV SPEC 1-4 Bldg/Syst 2.00 $352.62 20 $7,052 TYPE SUBTOTAL 2.00 $352.62 $7,052 FIRE PREVENTION FIRE PREV SPEC 5+ Bldg/Syst 4.00 $705.24 1 $705 TYPE SUBTOTAL 4.00 $705.24 $705 TOTALS 6.00 $369.43 $7,758 May 24, 2022 Page 303 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. FIRE PUMP PLAN CHECK FR-001E PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE PREVENTION PLAN Developer/Resident/Business DESCRIPTION OF SERVICE Plan review of new fire pumps to determine compliance with City codes and standards. Fees include two reviews with actual costs after that point. CURRENT FEE STRUCTURE Valuation based on 10% of Tables in Appendix C of this Report Expedited Plan Check - additional 50% of standard plan check fee REVENUE AND COST COMPARISON UNIT REVENUE: $141.92 TOTAL REVENUE: $1,703 UNIT COST: $881.58 TOTAL COST: $10,579 UNIT PROFIT (SUBSIDY): $(739.66) TOTAL PROFIT (SUBSIDY): $(8,876) TOTAL UNITS: 12 PCT. COST RECOVERY: 16.10% SUGGESTED FEE FOR COST RECOVERY OF: 100% $880 per plan OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee May 24, 2022 Page 304 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. FIRE PUMP PLAN CHECK FR-001E NOTE TOTAL UNITS Unit Costs are an Average of Total Units 12 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE PREVENTION FIRE PREV SPEC 5.00 $881.55 12 $10,579 TYPE SUBTOTAL 5.00 $881.55 $10,579 TOTALS 5.00 $881.58 $10,579 May 24, 2022 Page 305 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. WATER TANK PLAN CHECK FR-001F PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE PREVENTION PLAN Developer/Resident/Business DESCRIPTION OF SERVICE Plan review of new water tanks to determine compliance with City codes and standards. Fees include two reviews with actual costs after that point. CURRENT FEE STRUCTURE Valuation based on 10% of Tables in Appendix C of this Report Expedited Plan Check - additional 50% of standard plan check fee REVENUE AND COST COMPARISON UNIT REVENUE: $57.00 TOTAL REVENUE: $57 UNIT COST: $353.00 TOTAL COST: $353 UNIT PROFIT (SUBSIDY): $(296.00) TOTAL PROFIT (SUBSIDY): $(296) TOTAL UNITS: 1 PCT. COST RECOVERY: 16.15% SUGGESTED FEE FOR COST RECOVERY OF: 100% $355 per plan OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee May 24, 2022 Page 306 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. WATER TANK PLAN CHECK FR-001F NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE PREVENTION FIRE PREV SPEC 2.00 $352.62 1 $353 TYPE SUBTOTAL 2.00 $352.62 $353 TOTALS 2.00 $353.00 $353 May 24, 2022 Page 307 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. FIRE ALARM SYSTEM PLAN CHECK FR-002 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE PREVENTION PLAN Developer/Resident/Business DESCRIPTION OF SERVICE Plan review of new fire alarm systems to determine compliance with City codes and standards. Fees include two reviews with actual costs after that point. CURRENT FEE STRUCTURE Valuation based on 100% of Tables in Appendix C of this Report Expedited Plan Check - additional 50% of standard plan check fee REVENUE AND COST COMPARISON UNIT REVENUE: $73.04 TOTAL REVENUE: $8,400 UNIT COST: $453.81 TOTAL COST: $52,188 UNIT PROFIT (SUBSIDY): $(380.77) TOTAL PROFIT (SUBSIDY): $(43,788) TOTAL UNITS: 115 PCT. COST RECOVERY: 16.10% SUGGESTED FEE FOR COST RECOVERY OF: 100% 1-25 Devices - $355 26-100 Devices - $530 101-200 Devices - $705 201-500 Devices - $880 501-750 Devices - $1,060 751-1,000 Devices - $1,235 Each additional 50 Devices over 50 Devices - $175 OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee May 24, 2022 Page 308 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE FIRE ALARM SYSTEM PLAN CHECK REFERENCE NO. FR-002 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 115 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE PREVENTION FIRE PREV SPEC 1-25 Devices 2.00 $352.62 70 $24,683 TYPE SUBTOTAL 2.00 $352.62 $24,683 FIRE PREVENTION FIRE PREV SPEC 26-100 Devices 3.00 $528.93 30 $15,868 TYPE SUBTOTAL 3.00 $528.93 $15,868 FIRE PREVENTION FIRE PREV SPEC 101-200 Devices 4.00 $705.24 8 $5,642 TYPE SUBTOTAL 4.00 $705.24 $5,642 FIRE PREVENTION FIRE PREV SPEC 201-500 Devices 5.00 $881.55 4 $3,526 TYPE SUBTOTAL 5.00 $881.55 $3,526 FIRE PREVENTION FIRE PREV SPEC 501-750 Devices 6.00 $1,057.86 1 $1,058 TYPE SUBTOTAL 6.00 $1,057.86 $15058 FIRE PREVENTION FIRE PREV SPEC 751-1,000 Devices 7.00 $1,234.17 1 $1,234 TYPE SUBTOTAL 7.00 $1,234.17 $15234 FIRE PREVENTION FIRE PREV SPEC Each 50 Over 50 1.00 $176.31 1 $176 TYPE SUBTOTAL 1.00 $176.31 $176 TOTALS 28.00 $453.81 $52,188 May 24, 2022 Page 309 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. FIRE EXTINGUISHING SYST PLAN CHECK FR-003 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE PREVENTION PLAN Developer/Resident/Business DESCRIPTION OF SERVICE Plan review of new fire extinguishing systems to determine compliance with City codes and standards. Fees include two reviews with actual costs after that point. CURRENT FEE STRUCTURE Valuation based on 100% of Tables in Appendix C of this Report Expedited Plan Check - additional 50% of standard plan check fee REVENUE AND COST COMPARISON UNIT REVENUE: $56.77 TOTAL REVENUE: $1,476 UNIT COST: $352.62 TOTAL COST: $9,168 UNIT PROFIT (SUBSIDY): $(295.85) TOTAL PROFIT (SUBSIDY): $(7,692) TOTAL UNITS: 26 PCT. COST RECOVERY: 16.10% SUGGESTED FEE FOR COST RECOVERY OF: 100% Hood & Duct - $355 Dry Chemical - $355 Carbon Dioxide - $355 Foam/Liquid System - $355 Inert Gas/Halon - $355 OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee May 24, 2022 Page 310 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE FIRE EXTINGUISHING SYST PLAN CHECK REFERENCE NO. FR-003 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 26 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE PREVENTION FIRE PREV SPEC Hood & Duct 2.00 $352.62 10 $3,526 TYPE SUBTOTAL 2.00 $352.62 $3,526 FIRE PREVENTION FIRE PREV SPEC Dry Chemical 2.00 $352.62 10 $3,526 TYPE SUBTOTAL 2.00 $352.62 $3,526 FIRE PREVENTION FIRE PREV SPEC Carbon Dioxide 2.00 $352.62 2 $705 TYPE SUBTOTAL 2.00 $352.62 $705 FIRE PREVENTION FIRE PREV SPEC Foam/Liquid System 2.00 $352.62 2 $705 TYPE SUBTOTAL 2.00 $352.62 $705 FIRE PREVENTION FIRE PREV SPEC Inert Gas/Halon 2.00 $352.62 2 $705 TYPE SUBTOTAL 2.00 $352.62 $705 TOTALS 10.00 $352.62 $9,168 May 24, 2022 Page 311 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. EMERGENCY GENERATOR PLAN CHECK FR-003A PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE PREVENTION PLAN Developer/Resident/Business DESCRIPTION OF SERVICE Plan review of new emergency generator to determine compliance with City codes and standards. Fees include two reviews with actual costs after that point. CURRENT FEE STRUCTURE Valuation based on 100% of Tables in Appendix C of this Report Expedited Plan Check - additional 50% of standard plan check fee REVENUE AND COST COMPARISON UNIT REVENUE: $56.80 TOTAL REVENUE: $568 UNIT COST: $352.60 TOTAL COST: $3,526 UNIT PROFIT (SUBSIDY): $(295.80) TOTAL PROFIT (SUBSIDY): $(2,958) TOTAL UNITS: 10 PCT. COST RECOVERY: 16.11% SUGGESTED FEE FOR COST RECOVERY OF: 100% $355 per plan OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee May 24, 2022 Page 312 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. EMERGENCY GENERATOR PLAN CHECK FR-003A NOTE TOTAL UNITS Unit Costs are an Average of Total Units 10 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE PREVENTION FIRE PREV SPEC 2.00 $352.62 10 $3,526 TYPE SUBTOTAL 2.00 $352.62 $3,526 TOTALS 2.00 $352.60 $3,526 May 24, 2022 Page 313 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. SPRAY BOOTH PLAN CHECK FR-003B PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE PREVENTION PLAN Business DESCRIPTION OF SERVICE Plan review of new spray booths to determine compliance with City codes and standards. Fees include two reviews with actual costs after that point. CURRENT FEE STRUCTURE Valuation based on 100% of Tables in Appendix C of this Report Expedited Plan Check - additional 50% of standard plan check fee REVENUE AND COST COMPARISON UNIT REVENUE: $85.20 TOTAL REVENUE: $426 UNIT COST: $529.00 TOTAL COST: $2,645 UNIT PROFIT (SUBSIDY): $(443.80) TOTAL PROFIT (SUBSIDY): $(2,219) TOTAL UNITS: 5 PCT. COST RECOVERY: 16.11% SUGGESTED FEE FOR COST RECOVERY OF: 100% $530 per plan OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee May 24, 2022 Page 314 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. SPRAY BOOTH PLAN CHECK FR-003B NOTE TOTAL UNITS Unit Costs are an Average of Total Units 5 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE PREVENTION FIRE PREV SPEC 3.00 $528.93 5 $2,645 TYPE SUBTOTAL 3.00 $528.93 $2,645 TOTALS 3.00 $529.00 $2,645 May 24, 2022 Page 315 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. INDUSTRIAL OVEN PLAN CHECK FR-003C PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE PREVENTION PLAN Business DESCRIPTION OF SERVICE Plan review of new industrial ovens to determine compliance with City codes and standards. Fees include two reviews with actual costs after that point. CURRENT FEE STRUCTURE Valuation based on 100% of Tables in Appendix C of this Report Expedited Plan Check - additional 50% of standard plan check fee REVENUE AND COST COMPARISON UNIT REVENUE: $57.00 TOTAL REVENUE: $57 UNIT COST: $353.00 TOTAL COST: $353 UNIT PROFIT (SUBSIDY): $(296.00) TOTAL PROFIT (SUBSIDY): $(296) TOTAL UNITS: 1 PCT. COST RECOVERY: 16.15% SUGGESTED FEE FOR COST RECOVERY OF: 100% $355 per plan OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee May 24, 2022 Page 316 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. INDUSTRIAL OVEN PLAN CHECK FR-003C NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE PREVENTION FIRE PREV SPEC 2.00 $352.62 1 $353 TYPE SUBTOTAL 2.00 $352.62 $353 TOTALS 2.00 $353.00 $353 May 24, 2022 Page 317 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. VAPOR RECOVERY PLAN CHECK FR-003D PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE PREVENTION PLAN Business DESCRIPTION OF SERVICE Plan review of new vapor recovery systems to determine compliance with City codes and standards. Fees include two reviews with actual costs after that point. CURRENT FEE STRUCTURE Valuation based on 100% of Tables in Appendix C of this Report Expedited Plan Check - additional 50% of standard plan check fee REVENUE AND COST COMPARISON UNIT REVENUE: $56.71 TOTAL REVENUE: $397 UNIT COST: $352.57 TOTAL COST: $2,468 UNIT PROFIT (SUBSIDY): $(295.86) TOTAL PROFIT (SUBSIDY): $(2,071) TOTAL UNITS: 7 PCT. COST RECOVERY: 16.09% SUGGESTED FEE FOR COST RECOVERY OF: 100% $355 per plan OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee May 24, 2022 Page 318 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. VAPOR RECOVERY PLAN CHECK FR-003D NOTE TOTAL UNITS Unit Costs are an Average of Total Units 7 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE PREVENTION FIRE PREV SPEC 2.00 $352.62 7 $2,468 TYPE SUBTOTAL 2.00 $352.62 $2,468 TOTALS 2.00 $352.57 $2,468 May 24, 2022 Page 319 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. DUST COLLECTION PLAN CHECK FR-003E PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE PREVENTION PLAN Business DESCRIPTION OF SERVICE Plan review of new dust collection systems to determine compliance with City codes and standards. Fees include two reviews with actual costs after that point. CURRENT FEE STRUCTURE Valuation based on 100% of Tables in Appendix C of this Report Expedited Plan Check - additional 50% of standard plan check fee REVENUE AND COST COMPARISON UNIT REVENUE: $57.00 TOTAL REVENUE: $57 UNIT COST: $353.00 TOTAL COST: $353 UNIT PROFIT (SUBSIDY): $(296.00) TOTAL PROFIT (SUBSIDY): $(296) TOTAL UNITS: 1 PCT. COST RECOVERY: 16.15% SUGGESTED FEE FOR COST RECOVERY OF: 100% $355 per plan OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee May 24, 2022 Page 320 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. DUST COLLECTION PLAN CHECK FR-003E NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE PREVENTION FIRE PREV SPEC 2.00 $352.62 1 $353 TYPE SUBTOTAL 2.00 $352.62 $353 TOTALS 2.00 $353.00 $353 May 24, 2022 Page 321 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. REFRIGERATION PLAN CHECK FR-003F PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE PREVENTION PLAN Business DESCRIPTION OF SERVICE Plan review of new refrigeration systems to determine compliance with City codes and standards. Fees include two reviews with actual costs after that point. CURRENT FEE STRUCTURE Valuation based on 100% of Tables in Appendix C of this Report Expedited Plan Check - additional 50% of standard plan check fee REVENUE AND COST COMPARISON UNIT REVENUE: $57.00 TOTAL REVENUE: $57 UNIT COST: $353.00 TOTAL COST: $353 UNIT PROFIT (SUBSIDY): $(296.00) TOTAL PROFIT (SUBSIDY): $(296) TOTAL UNITS: 1 PCT. COST RECOVERY: 16.15% SUGGESTED FEE FOR COST RECOVERY OF: 100% $355 per plan OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee May 24, 2022 Page 322 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. REFRIGERATION PLAN CHECK FR-003F NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE PREVENTION FIRE PREV SPEC 2.00 $352.62 1 $353 TYPE SUBTOTAL 2.00 $352.62 $353 TOTALS 2.00 $353.00 $353 May 24, 2022 Page 323 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. MEDICAL GAS PLAN CHECK FR-003G PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE PREVENTION PLAN Business DESCRIPTION OF SERVICE Plan review of new medical gas systems to determine compliance with City codes and standards. Fees include two reviews with actual costs after that point. CURRENT FEE STRUCTURE Valuation based on 100% of Tables in Appendix C of this Report Expedited Plan Check - additional 50% of standard plan check fee REVENUE AND COST COMPARISON UNIT REVENUE: $56.50 TOTAL REVENUE: $113 UNIT COST: $352.50 TOTAL COST: $705 UNIT PROFIT (SUBSIDY): $(296.00) TOTAL PROFIT (SUBSIDY): $(592) TOTAL UNITS: 2 PCT. COST RECOVERY: 16.03% SUGGESTED FEE FOR COST RECOVERY OF: 100% $355 per plan OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee May 24, 2022 Page 324 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. MEDICAL GAS PLAN CHECK FR-003G NOTE TOTAL UNITS Unit Costs are an Average of Total Units 2 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE PREVENTION FIRE PREV SPEC 2.00 $352.62 2 $705 TYPE SUBTOTAL 2.00 $352.62 $705 TOTALS 2.00 $352.50 $705 May 24, 2022 Page 325 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. INDUSTRIAL GAS PLAN CHECK FR-003H PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE PREVENTION PLAN Business DESCRIPTION OF SERVICE Plan review of new industrial gas systems to determine compliance with City codes and standards. Fees include two reviews with actual costs after that point. CURRENT FEE STRUCTURE Valuation based on 100% of Tables in Appendix C of this Report Expedited Plan Check - additional 50% of standard plan check fee REVENUE AND COST COMPARISON UNIT REVENUE: $56.50 TOTAL REVENUE: $113 UNIT COST: $352.50 TOTAL COST: $705 UNIT PROFIT (SUBSIDY): $(296.00) TOTAL PROFIT (SUBSIDY): $(592) TOTAL UNITS: 2 PCT. COST RECOVERY: 16.03% SUGGESTED FEE FOR COST RECOVERY OF: 100% $355 per plan OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee May 24, 2022 Page 326 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. INDUSTRIAL GAS PLAN CHECK FR-003H NOTE TOTAL UNITS Unit Costs are an Average of Total Units 2 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE PREVENTION FIRE PREV SPEC 2.00 $352.62 2 $705 TYPE SUBTOTAL 2.00 $352.62 $705 TOTALS 2.00 $352.50 $705 May 24, 2022 Page 327 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. SYSTEM PIPING/MANIFOLD PLAN CHECK FR-0031 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE PREVENTION PLAN Business DESCRIPTION OF SERVICE Plan review of new fire sprinkler system piping/manifolds to determine compliance with City codes and standards. Fees include two reviews with actual costs after that point. CURRENT FEE STRUCTURE Valuation based on 100% of Tables in Appendix C of this Report Expedited Plan Check - additional 50% of standard plan check fee REVENUE AND COST COMPARISON UNIT REVENUE: $57.00 TOTAL REVENUE: $57 UNIT COST: $353.00 TOTAL COST: $353 UNIT PROFIT (SUBSIDY): $(296.00) TOTAL PROFIT (SUBSIDY): $(296) TOTAL UNITS: 1 PCT. COST RECOVERY: 16.15% SUGGESTED FEE FOR COST RECOVERY OF: 100% $355 per plan OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee May 24, 2022 Page 328 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. SYSTEM PIPING/MANIFOLD PLAN CHECK FR-0031 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE PREVENTION FIRE PREV SPEC 2.00 $352.62 1 $353 TYPE SUBTOTAL 2.00 $352.62 $353 TOTALS 2.00 $353.00 $353 May 24, 2022 Page 329 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. SMOKE CONTROL PLAN CHECK FR-003J PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE PREVENTION PLAN Developer/Business DESCRIPTION OF SERVICE Plan review of new smoke control system to determine compliance with City codes and standards. Fees include two reviews with actual costs after that point. CURRENT FEE STRUCTURE Valuation based on 100% of Tables in Appendix C of this Report Expedited Plan Check - additional 50% of standard plan check fee REVENUE AND COST COMPARISON UNIT REVENUE: $142.00 TOTAL REVENUE: $142 UNIT COST: $882.00 TOTAL COST: $882 UNIT PROFIT (SUBSIDY): $(740.00) TOTAL PROFIT (SUBSIDY): $(740) TOTAL UNITS: 1 PCT. COST RECOVERY: 16.10% SUGGESTED FEE FOR COST RECOVERY OF: 100% $880 per plan OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee May 24, 2022 Page 330 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. SMOKE CONTROL PLAN CHECK FR-003J NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE PREVENTION FIRE PREV SPEC 5.00 $881.55 1 $882 TYPE SUBTOTAL 5.00 $881.55 $882 TOTALS 5.00 $882.00 $882 May 24, 2022 Page 331 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. HIGH -PILED STORAGE PLAN CHECK FR-003K PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE PREVENTION PLAN Developer/Business DESCRIPTION OF SERVICE Plan review of new fire high -piled storage system to determine compliance with City codes and standards. Fees include two reviews with actual costs after that point. CURRENT FEE STRUCTURE Valuation based on 100% of Tables in Appendix C of this Report Expedited Plan Check - additional 50% of standard plan check fee REVENUE AND COST COMPARISON UNIT REVENUE: $142.00 TOTAL REVENUE: $568 UNIT COST: $881.50 TOTAL COST: $3,526 UNIT PROFIT (SUBSIDY): $(739.50) TOTAL PROFIT (SUBSIDY): $(2,958) TOTAL UNITS: 4 PCT. COST RECOVERY: 16.11% SUGGESTED FEE FOR COST RECOVERY OF: 100% 0-10,000 sq ft - $615 10,001-25,000 sq ft - $795 25,001-100,000 sq ft - $970 100,001+ sq ft - $1,145 OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee May 24, 2022 Page 332 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE HIGH -PILED STORAGE PLAN CHECK REFERENCE NO. FR-003K NOTE TOTAL UNITS Unit Costs are an Average of Total Units 4 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE PREVENTION FIRE PREV SPEC 0-10k Sq Ft 3.50 $617.09 1 $617 TYPE SUBTOTAL 3.50 $617.09 $617 FIRE PREVENTION FIRE PREV SPEC 10k-25k Sq Ft 4.50 $793.40 1 $793 TYPE SUBTOTAL 4.50 $793.40 $793 FIRE PREVENTION FIRE PREV SPEC 25k-100k Sq Ft 5.50 $969.71 1 $970 TYPE SUBTOTAL 5.50 $969.71 $970 FIRE PREVENTION FIRE PREV SPEC 100k+ Sq Ft 6.50 $1,146.02 1 $1,146 TYPE SUBTOTAL 6.50 $1,146.02 $1,146 TOTALS 20.00 $881.50 $3,526 May 24, 2022 Page 333 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. TENANT IMPROVEMENT LIFE SAFETY P/C FR-003L PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE PREVENTION PLAN Developer/Business DESCRIPTION OF SERVICE Fire Life Safety plan review of a tenant improvement to determine compliance with City codes and standards. Fees include two reviews with actual costs after that point. CURRENT FEE STRUCTURE None REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $176.31 TOTAL COST: $88,155 UNIT PROFIT (SUBSIDY): $(176.31) TOTAL PROFIT (SUBSIDY): $(88,155) TOTAL UNITS: 500 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% $175 per plan OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee May 24, 2022 Page 334 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. TENANT IMPROVEMENT LIFE SAFETY P/C FR-003L NOTE TOTAL UNITS Unit Costs are an Average of Total Units 500 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE PREVENTION FIRE PREV SPEC 1.00 $176.31 500 $88,155 TYPE SUBTOTAL 1.00 $176.31 $88,155 TOTALS 1.00 $176.31 $88,155 May 24, 2022 Page 335 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. FIRE ACCESS PLAN REVIEW FR-003M PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE PREVENTION PLAN Developer/Resident/Business DESCRIPTION OF SERVICE Fire Life Safety plan review of new construction to determine compliance with City codes and standards. Fees include two reviews with actual costs after that point. CURRENT FEE STRUCTURE None REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $441.00 TOTAL COST: $441 UNIT PROFIT (SUBSIDY): $(441.00) TOTAL PROFIT (SUBSIDY): $(441) TOTAL UNITS: 1 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% $440 per plan OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee May 24, 2022 Page 336 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. FIRE ACCESS PLAN REVIEW FR-003M NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE PREVENTION FIRE PREV SPEC 2.50 $440.78 1 $441 TYPE SUBTOTAL 2.50 $440.78 $441 TOTALS 2.50 $441.00 $441 May 24, 2022 Page 337 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. FIRE PROTECTION TESTING FR-004 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE PREVENTION SYSTEM Business DESCRIPTION OF SERVICE Review and inspection of an occupancy's existing fire protection systems on a five year time frame to determine compliance with City codes and standards. CURRENT FEE STRUCTURE $268 per system REVENUE AND COST COMPARISON UNIT REVENUE: $6.87 TOTAL REVENUE: $268 UNIT COST: $379.05 TOTAL COST: $14,783 UNIT PROFIT (SUBSIDY): $(372.18) TOTAL PROFIT (SUBSIDY): $(14,515) TOTAL UNITS: 39 PCT. COST RECOVERY: 1.81% SUGGESTED FEE FOR COST RECOVERY OF: 100% $380 per system May 24, 2022 Page 338 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. FIRE PROTECTION TESTING FR-004 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 39 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE ADMIN ADMIN SPEC 0.25 $26.42 39 $1,030 FIRE PREVENTION FIRE PREV SPEC Time Per System 2.00 $352.62 39 $13,752 TYPE SUBTOTAL 2.25 $379.04 $14,783 TOTALS 2.25 $379.05 $14,783 May 24, 2022 Page 339 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. FIRE PREVENTION/OPERATIONS INSPECT. FR-004A PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE PREVENTION HOUR Developer/Resident/Busines DESCRIPTION OF SERVICE Inspection of Fire Life Safety issues to determine compliance with City codes and standards. CURRENT FEE STRUCTURE Specialty Fire Protection Systems - Valuation based on 100% of Tables in Appendix C of this Report High Rise - $1.19 per 100 square feet State Mandated - $124 per inspection REVENUE AND COST COMPARISON UNIT REVENUE: $57.00 TOTAL REVENUE: $57 UNIT COST: $176.00 TOTAL COST: $176 UNIT PROFIT (SUBSIDY): $(119.00) TOTAL PROFIT (SUBSIDY): $(119) TOTAL UNITS: 1 PCT. COST RECOVERY: 32.39% SUGGESTED FEE FOR COST RECOVERY OF: 100% Charge the fully allocated hourly rate for all personnel used plus any outside costs May 24, 2022 Page 340 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. FIRE PREVENTION/OPERATIONS INSPECT. FR-004A NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE PREVENTION FIRE PREV SPEC Hourly 1.00 $176.31 1 $176 TYPE SUBTOTAL 1.00 $176.31 $176 TOTALS 1.00 $176.00 $176 May 24, 2022 Page 341 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ANNUAL BUSINESS FIRE INSPECTION FR-005 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE PREVENTION INSPECTION Business DESCRIPTION OF SERVICE Fire Company inspection and first reinspection of an occupancy to assure compliance with the California Fire Code. CURRENT FEE STRUCTURE 0-1,499 square feet - $87 1,500-9,999 square feet - $119 10,000-24,999 square feet - $208 25,000-99,999 square feet - $402 100,000-499,999 square feet - $1,695 500,000+ square feet - $3,588 REVENUE AND COST COMPARISON UNIT REVENUE: $231.21 TOTAL REVENUE: $472,825 UNIT COST: $314.12 TOTAL COST: $642,367 UNIT PROFIT (SUBSIDY): $(82.91) TOTAL PROFIT (SUBSIDY): $(169,542) TOTAL UNITS: 2,045 PCT. COST RECOVERY: 73.61% SUGGESTED FEE FOR COST RECOVERY OF: 100% This service fee will now be part of the Fire Prevention/Operations Inspection (FR-004A) fee. May 24, 2022 Page 342 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE ANNUAL BUSINESS FIRE INSPECTION REFERENCE NO. FR-005 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 2,045 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE ADMIN ADMIN SPEC 0-1,499 Sq Ft 0.25 $26.42 600 $15,852 FIRE SUPPRESSION FIRE ENGINEER 0-1,499 Sq Ft 0.50 $85.87 600 $51,522 TYPE SUBTOTAL 0.75 $112.29 $67,374 FIRE ADMIN ADMIN SPEC 1,500-9,999 Sq Ft 0.25 $26.42 920 $24,306 FIRE SUPPRESSION FIRE ENGINEER 1,500-9,999 Sq Ft 0.75 $128.80 920 $118,496 TYPE SUBTOTAL 1.00 $155.22 $142,802 FIRE ADMIN ADMIN SPEC 10,000-24,999 Sq Ft 0.25 $26.42 186 $4,914 FIRE SUPPRESSION FIRE ENGINEER 10,000-24,999 Sq Ft 1.50 $257.59 186 $47,912 TYPE SUBTOTAL 1.75 $284.01 $52,826 FIRE ADMIN ADMIN SPEC 25,000-99,999 Sq Ft 0.25 $26.42 241 $6,367 FIRE SUPPRESSION FIRE ENGINEER 25,000-99,999 Sq Ft 3.00 $515.19 241 $124,161 TYPE SUBTOTAL 3.25 $541.61 $130,528 FIRE ADMIN ADMIN SPEC 10OK-499K Sq Ft 0.25 $26.42 93 $2,457 FIRE PREVENTION FIRE MARSHAL 10OK-499K Sq Ft 4.00 $966.32 93 $89,868 FIRE PREVENTION FIRE PREV SPEC 10OK-499K Sq Ft 8.00 $1,410.48 93 $131,175 TYPE SUBTOTAL 12.25 $2,403.22 $223,499 FIRE ADMIN ADMIN SPEC 500K+ Sq Ft 0.50 $52.83 5 $264 FIRE PREVENTION FIRE MARSHAL 500K+ Sq Ft 12.00 $2,898.96 5 $14,495 FIRE PREVENTION FIRE PREV SPEC 500k+ Sq Ft 12.00 $2,115.72 5 $10,579 TYPE SUBTOTAL 24.50 $5,067.51 $25,338 TOTALS 43.50 $314.12 $642,367 May 24, 2022 Page 343 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ANNUAL BUSINESS FIRE REINSPECTION FR-006 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE PREVENTION INSPECTION Business DESCRIPTION OF SERVICE Additional Fire Company reinspections of an occupancy to assure compliance with the California Fire Code. CURRENT FEE STRUCTURE 0-1,499 square feet - $54 1,500-9,999 square feet - $54 10,000-24,999 square feet - $87 25,000-99,999 square feet - $144 100,000-499,999 square feet - $711 500,000+ square feet - $711 REVENUE AND COST COMPARISON UNIT REVENUE: $82.08 TOTAL REVENUE: $15,924 UNIT COST: $108.74 TOTAL COST: $21,096 UNIT PROFIT (SUBSIDY): $(26.66) TOTAL PROFIT (SUBSIDY): $(5,172) TOTAL UNITS: 194 PCT. COST RECOVERY: 75.48% SUGGESTED FEE FOR COST RECOVERY OF: 100% This service fee will now be part of the Fire Prevention/Operations Inspection (FR-004A) fee. May 24, 2022 Page 344 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE ANNUAL BUSINESS FIRE REINSPECTION REFERENCE NO. FR-006 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 194 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE ADMIN ADMIN SPEC 0-1,499 Sq Ft 0.25 $26.42 56 $1,480 FIRE SUPPRESSION FIRE ENGINEER 0-1,499 Sq Ft 0.25 $42.90 56 $2,402 TYPE SUBTOTAL 0.50 $69.32 $3,882 FIRE ADMIN ADMIN SPEC 1,500-9,999 Sq Ft 0.25 $26.42 90 $2,378 FIRE SUPPRESSION FIRE ENGINEER 1,500-9,999 Sq Ft 0.25 $42.95 90 $3,866 TYPE SUBTOTAL 0.50 $69.37 $6,243 FIRE ADMIN ADMIN SPEC 10,000-24,999 Sq Ft 0.25 $26.42 20 $528 FIRE SUPPRESSION FIRE ENGINEER 10,000-24,999 Sq Ft 0.50 $85.87 20 $1,717 TYPE SUBTOTAL 0.75 $112.29 $2,246 FIRE ADMIN ADMIN SPEC 25,000-99,999 Sq Ft 0.25 $26.42 24 $634 FIRE SUPPRESSION FIRE ENGINEER 25,000-99,999 Sq Ft 1.00 $171.66 24 $4,120 TYPE SUBTOTAL 1.25 $198.08 $4,754 FIRE ADMIN ADMIN SPEC 10OK-499K Sq Ft 0.25 $26.42 1 $26 FIRE PREVENTION FIRE MARSHAL 10OK-499K Sq Ft 4.00 $966.32 1 $966 TYPE SUBTOTAL 4.25 $992.74 $993 FIRE ADMIN ADMIN SPEC 500+ Sq Ft 0.25 $26.42 3 $79 FIRE PREVENTION FIRE MARSHAL 500K+ Sq Ft 4.00 $966.32 3 $2,899 TYPE SUBTOTAL 4.25 $992.74 $2,978 TOTALS 11.50 $108.74 $21,096 May 24, 2022 Page 345 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ANNUAL FIRE PERMIT FR-007 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE PREVENTION PERMIT Business DESCRIPTION OF SERVICE Annual inspection of high hazard occupancies or processes which are required under the California Fire Code. CURRENT FEE STRUCTURE $81 per permit REVENUE AND COST COMPARISON UNIT REVENUE: $99.82 TOTAL REVENUE: $28,350 UNIT COST: $118.13 TOTAL COST: $33,549 UNIT PROFIT (SUBSIDY): $(18.31) TOTAL PROFIT (SUBSIDY): $(5,199) TOTAL UNITS: 284 PCT. COST RECOVERY: 84.50% SUGGESTED FEE FOR COST RECOVERY OF: 100% $120 per permit May 24, 2022 Page 346 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ANNUAL FIRE PERMIT FR-007 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 284 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE PREVENTION FIRE PREV SPEC 0.67 $118.13 284 $33,549 TYPE SUBTOTAL 0.67 $118.13 $33,549 TOTALS 0.67 $118.13 $33,549 May 24, 2022 Page 347 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. SPECIAL EVENT PERMIT FR-008 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE PREVENTION PERMIT Comm Group/Business DESCRIPTION OF SERVICE Review and inspection of a one-time special event which is required under the California Fire Code. CURRENT FEE STRUCTURE $456 per permit REVENUE AND COST COMPARISON UNIT REVENUE: $1,026.00 TOTAL REVENUE: $12,312 UNIT COST: $290.92 TOTAL COST: $3,491 UNIT PROFIT (SUBSIDY): $735.08 TOTAL PROFIT (SUBSIDY): $8,821 TOTAL UNITS: 12 PCT. COST RECOVERY: 352.68% SUGGESTED FEE FOR COST RECOVERY OF: 100% $290 per permit May 24, 2022 Page 348 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. SPECIAL EVENT PERMIT FR-008 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 12 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE ADMIN ADMIN SPEC 0.25 $26.42 12 $317 FIRE PREVENTION FIRE PREV SPEC 1.50 $264.47 12 $3,174 TYPE SUBTOTAL 1.75 $290.89 $3,491 TOTALS 1.75 $290.92 $3,491 May 24, 2022 Page 349 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. TENT PERMIT FR-008A PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE PREVENTION PERMIT Resident/Business DESCRIPTION OF SERVICE Review and inspection of a temporary tent over 400 square feet which is required under the California Fire Code. CURRENT FEE STRUCTURE $81 per permit REVENUE AND COST COMPARISON UNIT REVENUE: $81.00 TOTAL REVENUE: $891 UNIT COST: $264.45 TOTAL COST: $2,909 UNIT PROFIT (SUBSIDY): $(183.45) TOTAL PROFIT (SUBSIDY): $(2,018) TOTAL UNITS: 11 PCT. COST RECOVERY: 30.63% SUGGESTED FEE FOR COST RECOVERY OF: 100% $235 per permit May 24, 2022 Page 350 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. TENT PERMIT FR-008A NOTE TOTAL UNITS Unit Costs are an Average of Total Units 11 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE PREVENTION FIRE PREV SPEC 1.50 $264.47 11 $2,909 TYPE SUBTOTAL 1.50 $264.47 $2,909 TOTALS 1.50 $264.45 $2,909 May 24, 2022 Page 351 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ALTERNATE MEANS & METHODS REVIEW FR-009 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE PREVENTION APPLICATION Developer/Resident/Business DESCRIPTION OF SERVICE Review of a request for a Fire Code alternate means and methods use. CURRENT FEE STRUCTURE None REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $4,832.00 TOTAL COST: $4,832 UNIT PROFIT (SUBSIDY): $(4,832.00) TOTAL PROFIT (SUBSIDY): $(4,832) TOTAL UNITS: 1 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% $4,830 per application May 24, 2022 Page 352 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ALTERNATE MEANS & METHODS REVIEW FR-009 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE PREVENTION FIRE MARSHAL 20.00 $4,831.60 1 $4,832 TYPE SUBTOTAL 20.00 $4,831.60 $4,832 TOTALS 20.00 $4,832.00 $4,832 May 24, 2022 Page 353 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. FIRE PREV. MODIFICATION REQUEST FR-009A PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE PREVENTION APPLICATION Developer/Resident/Business DESCRIPTION OF SERVICE Review of a request to use a modification to the applicable Fire Code section. CURRENT FEE STRUCTURE None REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $966.33 TOTAL COST: $23,192 UNIT PROFIT (SUBSIDY): $(966.33) TOTAL PROFIT (SUBSIDY): $(23,192) TOTAL UNITS: 24 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% $965 per application May 24, 2022 Page 354 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. FIRE PREV. MODIFICATION REQUEST FR-009A NOTE TOTAL UNITS Unit Costs are an Average of Total Units 24 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE PREVENTION FIRE MARSHAL 4.00 $966.32 24 $23,192 TYPE SUBTOTAL 4.00 $966.32 $23,192 TOTALS 4.00 $966.33 $23,192 May 24, 2022 Page 355 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. FIRE PERMIT EXTENSION FR-009B PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE PREVENTION APPLICATION Developer/Resident/Business DESCRIPTION OF SERVICE Processing a request for an extension to an existing Fire permit. CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $154.45 TOTAL COST: $6,178 UNIT PROFIT (SUBSIDY): $(154.45) TOTAL PROFIT (SUBSIDY): $(6,178) TOTAL UNITS: 40 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% $155 per application May 24, 2022 Page 356 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. FIRE PERMIT EXTENSION FR-009B NOTE TOTAL UNITS Unit Costs are an Average of Total Units 40 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE ADMIN SR MGMT ANALYST 0.75 $154.44 40 $6,178 TYPE SUBTOTAL 0.75 $154.44 $6,178 TOTALS 0.75 $154.45 $6,178 May 24, 2022 Page 357 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. FIRE SPECIALTY SYSTEM REMINDER PROG FR-010 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE PREVENTION SYSTEM Resident/Business DESCRIPTION OF SERVICE Administration of the Fire Specialty System Reminder Program. CURRENT FEE STRUCTURE None REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $20.32 TOTAL COST: $10,160 UNIT PROFIT (SUBSIDY): $(20.32) TOTAL PROFIT (SUBSIDY): $(10,160) TOTAL UNITS: 500 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% $20 per system May 24, 2022 Page 358 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. FIRE SPECIALTY SYSTEM REMINDER PROG FR-010 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 500 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE PREVENTION TEMP EMPLOYEES 0.50 $20.32 500 $10,160 TYPE SUBTOTAL 0.50 $20.32 $10,160 TOTALS 0.50 $20.32 $10,160 May 24, 2022 Page 359 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. SPECIAL FIRE EQUIP INSP/APPROVAL FR-011 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE PREVENTION REQUEST Developer/Business DESCRIPTION OF SERVICE Review of new fire protection equipment on request. CURRENT FEE STRUCTURE $691 per request plus any outside costs REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $0.00 TOTAL COST: $0 UNIT PROFIT (SUBSIDY): $0.00 TOTAL PROFIT (SUBSIDY): $0 TOTAL UNITS: 0 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% This service is no longer provided and should be removed from the fee schedule. May 24, 2022 Page 360 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. SPECIAL FIRE EQUIP INSP/APPROVAL FR-011 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 0 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST 0.00 $0.00 0 $0 TYPE SUBTOTAL 0.00 $0.00 $0 TOTALS 0.00 $0.00 $0 May 24, 2022 Page 361 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. FIRE RE -INSPECTION FR-012 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE PREVENTION INSPECTION Developer/Resident/Business DESCRIPTION OF SERVICE Re -inspection of new or annual fire improvements or occpancies which are required due to the actions of the applicant of business. CURRENT FEE STRUCTURE Charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. REVENUE AND COST COMPARISON UNIT REVENUE: $150.00 TOTAL REVENUE: $300 UNIT COST: $176.50 TOTAL COST: $353 UNIT PROFIT (SUBSIDY): $(26.50) TOTAL PROFIT (SUBSIDY): $(53) TOTAL UNITS: 2 PCT. COST RECOVERY: 84.99% SUGGESTED FEE FOR COST RECOVERY OF: 100% Charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. May 24, 2022 Page 362 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. FIRE RE -INSPECTION FR-012 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 2 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE PREVENTION FIRE PREV SPEC 1.00 $176.31 2 $353 TYPE SUBTOTAL 1.00 $176.31 $353 TOTALS 1.00 $176.50 $353 May 24, 2022 Page 363 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. AFTER-HOURS FIRE INSPECTION FR-013 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE PREVENTION INSPECTION Business DESCRIPTION OF SERVICE Inspection of an occupancy which is necessary to be performed after-hours with a four hour minimum. CURRENT FEE STRUCTURE Charges at the overtime rate (120% of fully allocated hourly rates) for all personnel involved plus any outside or contract costs, with a 2 hour minimum. REVENUE AND COST COMPARISON UNIT REVENUE: $300.00 TOTAL REVENUE: $23,100 UNIT COST: $352.62 TOTAL COST: $27,152 UNIT PROFIT (SUBSIDY): $(52.62) TOTAL PROFIT (SUBSIDY): $(4,052) TOTAL UNITS: 77 PCT. COST RECOVERY: 85.08% SUGGESTED FEE FOR COST RECOVERY OF: 100% Charges at the overtime rate (120% of fully allocated hourly rates) for all personnel involved plus any outside or contract costs, with a 2 hour minimum. May 24, 2022 Page 364 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. AFTER-HOURS FIRE INSPECTION FR-013 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 77 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE PREVENTION FIRE PREV SPEC Hourly W/2 Hr Min 2.00 $352.62 77 $27,152 TYPE SUBTOTAL 2.00 $352.62 $27,152 TOTALS 2.00 $352.62 $27,152 May 24, 2022 Page 365 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. HAZARDOUS MATERIALS INSP. PROGRAM FR-014 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE ENVIRON SAFETY BUSINESS Business DESCRIPTION OF SERVICE Review and inspection of occupancies every three years which store hazardous materials to determine compliance with City and State codes and standards. CURRENT FEE STRUCTURE Range I - $450 Range II - $487 Range III - $632 Range IV - $680 Range V - $771 REVENUE AND COST COMPARISON UNIT REVENUE: $531.79 TOTAL REVENUE: $149,433 UNIT COST: $1,687.17 TOTAL COST: $474,096 UNIT PROFIT (SUBSIDY): $(1,155.38) TOTAL PROFIT (SUBSIDY): $(324,663) TOTAL UNITS: 281 PCT. COST RECOVERY: 31.52% SUGGESTED FEE FOR COST RECOVERY OF: 100% Range I - $1,470 Range 11 - $1,590 Range III - $1,915 Range IV - $2,050 Range V - $2,465 May 24, 2022 Page 366 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE HAZARDOUS MATERIALS INSP. PROGRAM REFERENCE NO. FR-014 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 281 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE CUPA MGMT ANALYST Range 1 2.75 $527.51 106 $55,916 FIRE CUPA PRINCIPAL ENVIR SPEC Range 1 4.00 $942.48 106 $99,903 TYPE SUBTOTAL 6.75 $1,469.99 $155,819 FIRE CUPA MGMT ANALYST Range II 2.75 $527.51 81 $42,728 FIRE CUPA PRINCIPAL ENVIR SPEC Range 11 4.50 $1,060.29 81 $85,883 TYPE SUBTOTAL 7.25 $1,587.80 $128,612 FIRE CUPA ENVIR SAFETY MGR Range 111 5.00 $1,385.55 53 $73,434 FIRE CUPA MGMT ANALYST Range 111 2.75 $527.51 53 $27,958 TYPE SUBTOTAL 7.75 $1,913.06 $101,392 FIRE CUPA ENVIR SAFETY MGR Range IV 5.50 $1,524.11 31 $47,247 FIRE CUPA MGMT ANALYST Range IV 2.75 $527.51 31 $16,353 TYPE SUBTOTAL 8.25 $2,051.62 $63,600 FIRE CUPA ENVIR SAFETY MGR Range V 7.00 $1,939.77 10 $19,398 FIRE CUPA MGMT ANALYST Range V 2.75 $527.51 10 $5,275 TYPE SUBTOTAL 9.75 $2,467.28 $24,673 TOTALS 39.75 $1,687.17 $474,096 May 24, 2022 Page 367 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. CHEMICAL ACCIDENT RELEASE PREV PROG FR-015 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE ENVIRON SAFETY BUSINESS Business DESCRIPTION OF SERVICE Review of an occupancy's chemical accident release prevention program on an every three year basis to determine compliance with City and State codes and standards. CURRENT FEE STRUCTURE Program 1 - $6,326 Program 2 - $9,962 Program 3 - $18,181 Program 4 - $152,549 REVENUE AND COST COMPARISON UNIT REVENUE: $39,396.00 TOTAL REVENUE: $196,980 UNIT COST: $29,084.40 TOTAL COST: $145,422 UNIT PROFIT (SUBSIDY): $10,311.60 TOTAL PROFIT (SUBSIDY): $51,558 TOTAL UNITS: 5 PCT. COST RECOVERY: 135.45% SUGGESTED FEE FOR COST RECOVERY OF: 100% Program 1 - $4,030 Program 2 - $5,970 Program 3 - $11,510 Program 4 - $117,940 May 24, 2022 Page 368 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE CHEMICAL ACCIDENT RELEASE PREV PROG REFERENCE NO. FR-015 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 5 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE CUPA ENVIR SAFETY MGR Program 1 13.00 $3,602.43 1 $3,602 FIRE CUPA MGMT ANALYST Program 1 1.00 $191.82 1 $192 FIRE CUPA PRINCIPAL ENVIR SPEC Program 1 1.00 $235.62 1 $236 TYPE SUBTOTAL 15.00 $4,029.87 $4,030 FIRE CUPA ENVIR SAFETY MGR Program 2 20.00 $5,542.20 2 $11,084 FIRE CUPA MGMT ANALYST Program 2 1.00 $191.82 2 $384 FIRE CUPA PRINCIPAL ENVIR SPEC Program 2 1.00 $235.62 2 $471 TYPE SUBTOTAL 22.00 $5,969.64 $11,939 FIRE CUPA ENVIR SAFETY MGR Program 3 40.00 $11,084.40 1 $11,084 FIRE CUPA MGMT ANALYST Program 3 1.00 $191.82 1 $192 FIRE CUPA PRINCIPAL ENVIR SPEC Program 3 1.00 $235.62 1 $236 TYPE SUBTOTAL 42.00 $11,511.84 $11,512 FIRE CUPA ENVIR SAFETY MGR Program 4 350.00 $96,988.50 1 $96,989 FIRE CUPA MGMT ANALYST Program 4 108.00 $20,716.56 1 $20,717 FIRE CUPA PRINCIPAL ENVIR SPEC Program 4 1.00 $235.62 1 $236 TYPE SUBTOTAL 459.00 $117,940.68 $117,941 TOTALS 538.00 $29,084.40 $145,422 May 24, 2022 Page 369 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. HAZARDOUS WASTE GENERATOR PERMIT FR-016 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE ENVIRON SAFETY PERMIT Business DESCRIPTION OF SERVICE Review and inspection of hazardous waste generators every three years within the City to determine compliance with City and State codes and standards. CURRENT FEE STRUCTURE Very Small Quanity Generator - $487 Small Quantity Generator - $605 Large Quantity Generator - $680 RCRA Large Quantity Generator - $904 REVENUE AND COST COMPARISON UNIT REVENUE: $556.58 TOTAL REVENUE: $66,789 UNIT COST: $1,473.32 TOTAL COST: $176,798 UNIT PROFIT (SUBSIDY): $(916.74) TOTAL PROFIT (SUBSIDY): $(110,009) TOTAL UNITS: 120 PCT. COST RECOVERY: 37.78% SUGGESTED FEE FOR COST RECOVERY OF: 100% Very Small Quanity Generator - $1,350 Small Quantity Generator - $1,350 Large Quantity Generator - $2,505 RCRA Large Quantity Generator - $2,505 May 24, 2022 Page 370 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE HAZARDOUS WASTE GENERATOR PERMIT REFERENCE NO. FR-016 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 120 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE CUPA MGMT ANALYST VSQG 1.50 $287.73 67 $19,278 FIRE CUPA PRINCIPAL ENVIR SPEC VSQG 4.50 $1,060.29 67 $71,039 TYPE SUBTOTAL 6.00 $1,348.02 $90,317 FIRE CUPA MGMT ANALYST SQG 1.50 $287.73 40 $11,509 FIRE CUPA PRINCIPAL ENVIR SPEC SQG 4.50 $1,060.29 40 $42,412 TYPE SUBTOTAL 6.00 $1,348.02 $53,921 FIRE CUPA ENVIR SAFETY MGR LQG 8.00 $2,216.88 8 $17,735 FIRE CUPA MGMT ANALYST LQG 1.50 $287.73 8 $2,302 TYPE SUBTOTAL 9.50 $2,504.61 $20,037 FIRE CUPA ENVIR SAFETY MGR RCRA LQG 8.00 $2,216.88 5 $11,084 FIRE CUPA MGMT ANALYST RCRA LQG 1.50 $287.73 5 $1,439 TYPE SUBTOTAL 9.50 $2,504.61 $12,523 TOTALS 31.00 $1,473.32 $176,798 May 24, 2022 Page 371 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. TIERED HAZ WASTE PERMIT PROCESSING FR-017 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE ENVIRON SAFETY PERMIT Business DESCRIPTION OF SERVICE Review and inspection of tiered permit hazardous waste generators every three years within the City to determine compliance with City and State codes and standards. CURRENT FEE STRUCTURE Permit By Rule - $1,749 Conditional Authorization - $1,684 Conditionally Exempt - $2,663 REVENUE AND COST COMPARISON UNIT REVENUE: $2,032.00 TOTAL REVENUE: $6,096 UNIT COST: $2,963.00 TOTAL COST: $8,889 UNIT PROFIT (SUBSIDY): $(931.00) TOTAL PROFIT (SUBSIDY): $(2,793) TOTAL UNITS: 3 PCT. COST RECOVERY: 68.58% SUGGESTED FEE FOR COST RECOVERY OF: 100% Permit By Rule - $4,070 Conditional Authorization - $2,965 Conditionally Exempt - $1,855 May 24, 2022 Page 372 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE TIERED HAZ WASTE PERMIT PROCESSING REFERENCE NO. FR-017 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 3 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE CUPA ENVIR SAFETY MGR Permit By Rule 14.00 $3,879.54 1 $3,880 FIRE CUPA MGMT ANALYST Permit By Rule 1.00 $191.82 1 $192 TYPE SUBTOTAL 15.00 $4,071.36 $4,071 FIRE CUPA ENVIR SAFETY MGR Cond Auth CA 10.00 $2,771.10 1 $2,771 FIRE CUPA MGMT ANALYST Cond Auth CA 1.00 $191.82 1 $192 TYPE SUBTOTAL 11.00 $2,962.92 $25963 FIRE CUPA ENVIR SAFETY MGR Cond Exempt CE 6.00 $1,662.66 1 $1,663 FIRE CUPA MGMT ANALYST Cond Exempt CE 1.00 $191.82 1 $192 TYPE SUBTOTAL 7.00 $1,854.48 $15854 TOTALS 33.00 $2,963.00 $8,889 May 24, 2022 Page 373 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. UNDERGROUND TANK PERMIT FR-018 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE ENVIRON SAFETY PERMIT Business DESCRIPTION OF SERVICE Annual review and inspection of the installation and removal of underground storage tanks to determine compliance with City codes and standards. CURRENT FEE STRUCTURE Annual Permit Maintenance - $1,055 plus $150 per add'I tank Operating Permit Transfer - $450 New Construction Plan Clearance - $755 + $188 per add'I tank Closure Application - $1,353 plus $150 per add'I tank or deposit Complex Site Investigation - Deposit with actual costs Permit Addendum - $300 Voluntary Cleanup Oversight - Deposit with actual costs Secondary Containment Testing Oversight - $300 plus $375 per tank plus $375 for each re -inspection per tank after the first 2 inspections REVENUE AND COST COMPARISON UNIT REVENUE: $1,992.05 TOTAL REVENUE: $39,841 UNIT COST: $5,674.90 TOTAL COST: $113,498 UNIT PROFIT (SUBSIDY): $(3,682.85) TOTAL PROFIT (SUBSIDY): $(73,657) TOTAL UNITS: 20 PCT. COST RECOVERY: 35.10% SUGGESTED FEE FOR COST RECOVERY OF: 100% Annual Permit Maintenance - $3,295 plus $235 per add'I tank Operating Permit Transfer - $705 New Construction Plan Clearance - $2,310 + $235 per add'I tank Closure Application - $4,435 plus $235 per add'I tank or deposit Complex Site Investigation - Deposit with actual costs Permit Addendum - $470 Voluntary Cleanup Oversight - Deposit with actual costs Secondary Containment Testing Oversight - $470 plus $590 per tank plus $590 for each re -inspection per tank after the first 2 inspections May 24, 2022 Page 374 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE UNDERGROUND TANK PERMIT REFERENCE NO. FR-018 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 20 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE CUPA ENVIR SAFETY MGR Annual Permit 1.00 $277.11 20 $5,542 FIRE CUPA MGMT ANALYST Annual Permit 1.00 $191.82 20 $3,836 FIRE CUPA PRINCIPAL ENVIR SPEC Annual Permit 12.00 $2,827.44 20 $56,549 TYPE SUBTOTAL 14.00 $3,296.37 $65,927 FIRE CUPA PRINCIPAL ENVIR SPEC Ann Permit Add Tank 1.00 $235.62 20 $4,712 TYPE SUBTOTAL 1.00 $235.62 $4,712 FIRE CUPA PRINCIPAL ENVIR SPEC 2nd Cont Test Permit 2.00 $471.24 4 $1,885 TYPE SUBTOTAL 2.00 $471.24 $1,885 FIRE CUPA PRINCIPAL ENVIR SPEC 2nd Cont Test Tank 2.50 $589.05 4 $2,356 TYPE SUBTOTAL 2.50 $589.05 $2,356 FIRE CUPA PRINCIPAL ENVIR SPEC 2nd Cont Tank Re -Ins 2.50 $589.05 1 $589 TYPE SUBTOTAL 2.50 $589.05 $589 FIRE CUPA PRINCIPAL ENVIR SPEC Op Permit Transfer 3.00 $706.86 1 $707 TYPE SUBTOTAL 3.00 $706.86 $707 FIRE CUPA MGMT ANALYST New Const Plan Clear 1.00 $191.82 12 $2,302 FIRE CUPA PRINCIPAL ENVIR SPEC New Const Plan Clear 9.00 $2,120.58 12 $25,447 TYPE SUBTOTAL 10.00 $2,312.40 $27,749 FIRE CUPA MGMT ANALYST Closure - 1st Tank 1.00 $191.82 2 $384 FIRE CUPA PRINCIPAL ENVIR SPEC Closure - 1st Tank 18.00 $4,241.16 2 $8,482 TYPE SUBTOTAL 19.00 $4,432.98 $85866 FIRE CUPA PRINCIPAL ENVIR SPEC Closure - Add'I Tank 1.00 $235.62 1 $236 TYPE SUBTOTAL 1.00 $235.62 $236 May 24, 2022 Page 375 of 1213 THIS PAGE INTENTIONALLY BLANK The costs shown on the facing page are a continued listing of costs listed on the page immediately preceding. Page 376 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE UNDERGROUND TANK PERMIT REFERENCE NO. FR-018 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 20 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE CUPA PRINCIPAL ENVIR SPEC Permit Addendum 2.00 $471.24 1 $471 TYPE SUBTOTAL 2.00 $471.24 $471 FIRE CUPA PRINCIPAL ENVIR SPEC Compl Site Inv - Dep 0.00 $0.00 1 $0 TYPE SUBTOTAL 0.00 $0.00 $0 FIRE CUPA PRINCIPAL ENVIR SPEC Ovrsght Cleanup-Dep 0.00 $0.00 1 $0 TYPE SUBTOTAL 0.00 $0.00 $0 TOTALS 57.00 $5,674.90 $113,498 May 24, 2022 Page 377 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ABOVE GROUND LIQUID TANK INSPECTION FR-019 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE ENVIRON SAFETY TANK Business DESCRIPTION OF SERVICE Review and inspection of above ground liquid storage tanks to determine compliance with City and State codes and standards. CURRENT FEE STRUCTURE 0-10,000 gallons - $867 per facility 10,001-1,000,000 gallons - $2,167 per facility 1,000,001 or more gallons - $2,530 per facility REVENUE AND COST COMPARISON UNIT REVENUE: $1,271.94 TOTAL REVENUE: $41,974 UNIT COST: $2,293.97 TOTAL COST: $75,701 UNIT PROFIT (SUBSIDY): $(1,022.03) TOTAL PROFIT (SUBSIDY): $(33,727) TOTAL UNITS: 33 PCT. COST RECOVERY: 55.45% SUGGESTED FEE FOR COST RECOVERY OF: 100% 0-10,000 gallons - $1,605 per facility 10,001-1,000,000 gallons - $3,515 per facility 1,000,001 or more gallons - $7,120 per facility May 24, 2022 Page 378 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ABOVE GROUND LIQUID TANK INSPECTION FR-019 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 33 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE CUPA MGMT ANALYST 0-1 OK Gallons 1.00 $191.82 23 $4,412 FIRE CUPA PRINCIPAL ENVIR SPEC 0-1 OK Gallons 6.00 $1,413.72 23 $32,516 TYPE SUBTOTAL 7.00 $1,605.54 $36,927 FIRE CUPA ENVIR SAFETY MGR 10K-1M Gallons 12.00 $3,325.32 9 $29,928 FIRE CUPA MGMT ANALYST 10K-1M Gallons 1.00 $191.82 9 $1,726 TYPE SUBTOTAL 13.00 $3,517.14 $31,654 FIRE CUPA ENVIR SAFETY MGR 1 M+ Gallons 25.00 $6,927.75 1 $6,928 FIRE CUPA MGMT ANALYST 1 M+ Gallons 1.00 $191.82 1 $192 TYPE SUBTOTAL 26.00 $7,119.57 $7,120 TOTALS 46.00 $2,293.97 $75,701 May 24, 2022 Page 379 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. HAZARDOUS MATERIALS RESPONSE FR-020 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE ENVIRON SAFETY RESPONSE Business/Non-Resident DESCRIPTION OF SERVICE Response to a hazardous material spill in the public right-of-way. CURRENT FEE STRUCTURE Charge the fully allocated hourly rates for all personnel involved plus any outside or contract costs. REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $0.00 TOTAL COST: $0 UNIT PROFIT (SUBSIDY): $0.00 TOTAL PROFIT (SUBSIDY): $0 TOTAL UNITS: 1 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% Charge the fully allocated hourly rates for all personnel involved plus any outside or contract costs. May 24, 2022 Page 380 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. HAZARDOUS MATERIALS RESPONSE FR-020 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE CUPA ENVIR SAFETY MGR Actual Costs 0.00 $0.00 1 $0 FIRE CUPA MGMT ANALYST Actual Time 0.00 $0.00 1 $0 TYPE SUBTOTAL 0.00 $0.00 $0 TOTALS 0.00 $0.00 $0 May 24, 2022 Page 381 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ENVIRON SAFETY ENFORCE INSPECTION FR-021 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE ENVIRON SAFETY INSPECTION Business DESCRIPTION OF SERVICE Enforcement inspections of environmental safety issues. CURRENT FEE STRUCTURE Charge the fully allocated hourly rates for all personnel involved plus any outside or contract costs. REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $277.00 TOTAL COST: $277 UNIT PROFIT (SUBSIDY): $(277.00) TOTAL PROFIT (SUBSIDY): $(277) TOTAL UNITS: 1 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% Charge the fully allocated hourly rates for all personnel involved plus any outside or contract costs. May 24, 2022 Page 382 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ENVIRON SAFETY ENFORCE INSPECTION FR-021 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE CUPA ENVIR SAFETY MGR 1.00 $277.11 1 $277 TYPE SUBTOTAL 1.00 $277.11 $277 TOTALS 1.00 $277.00 $277 May 24, 2022 Page 383 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. UNIFIED PROGRAM ADMINISTRATION FR-022 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE ENVIRON SAFETY PERMIT Business DESCRIPTION OF SERVICE Administrative processing related to Unified Program Facility permits. CURRENT FEE STRUCTURE $112 per facility/business REVENUE AND COST COMPARISON UNIT REVENUE: $112.00 TOTAL REVENUE: $35,504 UNIT COST: $191.82 TOTAL COST: $60,807 UNIT PROFIT (SUBSIDY): $(79.82) TOTAL PROFIT (SUBSIDY): $(25,303) TOTAL UNITS: 317 PCT. COST RECOVERY: 58.39% SUGGESTED FEE FOR COST RECOVERY OF: 100% $190 per facility/business May 24, 2022 Page 384 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. UNIFIED PROGRAM ADMINISTRATION FR-022 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 317 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE CUPA MGMT ANALYST 1.00 $191.82 317 $60,807 TYPE SUBTOTAL 1.00 $191.82 $60,807 TOTALS 1.00 $191.82 $60,807 May 24, 2022 Page 385 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. CUPA - NEW BUSINESS FR-023 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE ENVIRON SAFETY PERMIT Business DESCRIPTION OF SERVICE Review of a new business to determine if the business should be included in the Unified Program. CURRENT FEE STRUCTURE $143 per facility/business REVENUE AND COST COMPARISON UNIT REVENUE: $143.00 TOTAL REVENUE: $2,288 UNIT COST: $304.31 TOTAL COST: $4,869 UNIT PROFIT (SUBSIDY): $(161.31) TOTAL PROFIT (SUBSIDY): $(2,581) TOTAL UNITS: 16 PCT. COST RECOVERY: 46.99% SUGGESTED FEE FOR COST RECOVERY OF: 100% $305 per facility/business May 24, 2022 Page 386 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. CUPA - NEW BUSINESS FR-023 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 16 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE CUPA ENVIR SAFETY MGR 0.50 $138.56 16 $2,217 FIRE CUPA MGMT ANALYST 0.25 $47.96 16 $767 FIRE CUPA PRINCIPAL ENVIR SPEC 0.50 $117.81 16 $1,885 TYPE SUBTOTAL 1.25 $304.33 $4,869 TOTALS 1.25 $304.31 $4,869 May 24, 2022 Page 387 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. CERS CONSULTATION/SERVICE FR-024 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE ENVIRON SAFETY REVIEW Business DESCRIPTION OF SERVICE Review of businesses and facilities in the El SEgundo Unififed Program requiring additional time for consultation and guidance on annual CERS (hazardous materials inventory) submittals. CURRENT FEE STRUCTURE $164 per hour (4 hours maximum per year) REVENUE AND COST COMPARISON UNIT REVENUE: $159.31 TOTAL REVENUE: $5,576 UNIT COST: $238.37 TOTAL COST: $8,343 UNIT PROFIT (SUBSIDY): $(79.06) TOTAL PROFIT (SUBSIDY): $(2,767) TOTAL UNITS: 35 PCT. COST RECOVERY: 66.83% SUGGESTED FEE FOR COST RECOVERY OF: 100% Range I - $120 Range II - $235 Range III - $470 Range IV - $1,110 Range V - $1,110 May 24, 2022 Page 388 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE CERS CONSULTATION/SERVICE REFERENCE NO. FR-024 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 35 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE CUPA PRINCIPAL ENVIR SPEC Range 1 0.50 $117.81 20 $2,356 TYPE SUBTOTAL 0.50 $117.81 $2,356 FIRE CUPA PRINCIPAL ENVIR SPEC Range 11 1.00 $235.62 10 $2,356 TYPE SUBTOTAL 1.00 $235.62 $2,356 FIRE CUPA PRINCIPAL ENVIR SPEC Range III 2.00 $471.24 3 $1,414 TYPE SUBTOTAL 2.00 $471.24 $1,414 FIRE CUPA ENVIR SAFETY MGR Range IV 4.00 $1,108.44 1 $1,108 TYPE SUBTOTAL 4.00 $1,108.44 $1,108 FIRE CUPA ENVIR SAFETY MGR Range V 4.00 $1,108.44 1 $1,108 TYPE SUBTOTAL 4.00 $1,108.44 $1,108 TOTALS 11.50 $238.37 $8,343 May 24, 2022 Page 389 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. HMBP REGULATORY RE -INSPECTION FR-025 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE ENVIRON SAFETY REVIEW Business DESCRIPTION OF SERVICE Reinspection of businesses and facilities in the El Segundo Unified Program requiring second or subsequent reinspection after a notice of violation is issued. CURRENT FEE STRUCTURE $164 per hour REVENUE AND COST COMPARISON UNIT REVENUE: $125.05 TOTAL REVENUE: $2,501 UNIT COST: $186.90 TOTAL COST: $3,738 UNIT PROFIT (SUBSIDY): $(61.85) TOTAL PROFIT (SUBSIDY): $(1,237) TOTAL UNITS: 20 PCT. COST RECOVERY: 66.91% SUGGESTED FEE FOR COST RECOVERY OF: 100% Range I - $120 Range II - $175 Range III - $235 Range IV - $415 Range V - $555 May 24, 2022 Page 390 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE HMBP REGULATORY RE -INSPECTION REFERENCE NO. FR-025 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 20 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE CUPA PRINCIPAL ENVIR SPEC Range 1 0.50 $117.81 10 $1,178 TYPE SUBTOTAL 0.50 $117.81 $1,178 FIRE CUPA PRINCIPAL ENVIR SPEC Range 2 0.75 $176.72 5 $884 TYPE SUBTOTAL 0.75 $176.72 $884 FIRE CUPA PRINCIPAL ENVIR SPEC Range 3 1.00 $235.62 3 $707 TYPE SUBTOTAL 1.00 $235.62 $707 FIRE CUPA ENVIR SAFETY MGR Range 4 1.50 $415.67 1 $416 TYPE SUBTOTAL 1.50 $415.67 $416 FIRE CUPA ENVIR SAFETY MGR Range 5 2.00 $554.22 1 $554 TYPE SUBTOTAL 2.00 $554.22 $554 TOTALS 5.75 $186.90 $3,738 May 24, 2022 Page 391 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. CALARP REGULATORY RE -INSPECTION FR-025A PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE ENVIRON SAFETY REVIEW Business DESCRIPTION OF SERVICE Reinspection of businesses and facilities in the El Segundo Unified Program requiring second or subsequent reinspection after a notice of violation is issued. CURRENT FEE STRUCTURE $164 per hour REVENUE AND COST COMPARISON UNIT REVENUE: $533.00 TOTAL REVENUE: $2,132 UNIT COST: $900.50 TOTAL COST: $3,602 UNIT PROFIT (SUBSIDY): $(367.50) TOTAL PROFIT (SUBSIDY): $(1,470) TOTAL UNITS: 4 PCT. COST RECOVERY: 59.19% SUGGESTED FEE FOR COST RECOVERY OF: 100% Program 1 - $275 Program 2 - $555 Program 3 - $1,110 Program 4 - $1,665 May 24, 2022 Page 392 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE CALARP REGULATORY RE -INSPECTION REFERENCE NO. FR-025A NOTE TOTAL UNITS Unit Costs are an Average of Total Units 4 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE CUPA ENVIR SAFETY MGR Program 1 1.00 $277.11 1 $277 TYPE SUBTOTAL 1.00 $277.11 $277 FIRE CUPA ENVIR SAFETY MGR Program 2 2.00 $554.22 1 $554 TYPE SUBTOTAL 2.00 $554.22 $554 FIRE CUPA ENVIR SAFETY MGR Program 3 4.00 $1,108.44 1 $1,108 TYPE SUBTOTAL 4.00 $1,108.44 $1,108 FIRE CUPA ENVIR SAFETY MGR Program 4 6.00 $1,662.66 1 $1,663 TYPE SUBTOTAL 6.00 $1,662.66 $1,663 TOTALS 13.00 $900.50 $3,602 May 24, 2022 Page 393 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. HWG REGULATORY RE -INSPECTION FR-025B PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE ENVIRON SAFETY REVIEW Business DESCRIPTION OF SERVICE Reinspection of businesses and facilities in the El Segundo Unified Program requiring second or subsequent reinspection after a notice of violation is issued. CURRENT FEE STRUCTURE $164 per hour REVENUE AND COST COMPARISON UNIT REVENUE: $128.86 TOTAL REVENUE: $902 UNIT COST: $200.00 TOTAL COST: $1,400 UNIT PROFIT (SUBSIDY): $(71.14) TOTAL PROFIT (SUBSIDY): $(498) TOTAL UNITS: 7 PCT. COST RECOVERY: 64.43% SUGGESTED FEE FOR COST RECOVERY OF: 100% Very Small Quanity Generator - $120 Small Quantity Generator - $175 Large Quantity Generator - $275 RCRA Large Quantity Generator - $415 May 24, 2022 Page 394 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE HWG REGULATORY RE -INSPECTION REFERENCE NO. FR-025B NOTE TOTAL UNITS Unit Costs are an Average of Total Units 7 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE CUPA PRINCIPAL ENVIR SPEC VSQG 0.50 $117.81 3 $353 TYPE SUBTOTAL 0.50 $117.81 $353 FIRE CUPA PRINCIPAL ENVIR SPEC SQG 0.75 $176.72 2 $353 TYPE SUBTOTAL 0.75 $176.72 $353 FIRE CUPA ENVIR SAFETY MGR LQG 1.00 $277.11 1 $277 TYPE SUBTOTAL 1.00 $277.11 $277 FIRE CUPA ENVIR SAFETY MGR RCRA LQG 1.50 $415.67 1 $416 TYPE SUBTOTAL 1.50 $415.67 $416 TOTALS 3.75 $200.00 $1,400 May 24, 2022 Page 395 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. TP REGULATORY RE -INSPECTION FR-025C PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE ENVIRON SAFETY REVIEW Business DESCRIPTION OF SERVICE Reinspection of businesses and facilities in the El Segundo Unified Program requiring second or subsequent reinspection after a notice of violation is issued. CURRENT FEE STRUCTURE $164 per hour REVENUE AND COST COMPARISON UNIT REVENUE: $191.33 TOTAL REVENUE: $574 UNIT COST: $323.33 TOTAL COST: $970 UNIT PROFIT (SUBSIDY): $(132.00) TOTAL PROFIT (SUBSIDY): $(396) TOTAL UNITS: 3 PCT. COST RECOVERY: 59.18% SUGGESTED FEE FOR COST RECOVERY OF: 100% Permit By Rule - $555 Conditional Authorization - $275 Conditionally Exempt - $140 May 24, 2022 Page 396 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE TP REGULATORY RE -INSPECTION REFERENCE NO. FR-025C NOTE TOTAL UNITS Unit Costs are an Average of Total Units 3 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE CUPA ENVIR SAFETY MGR Permit By Rule 2.00 $554.22 1 $554 TYPE SUBTOTAL 2.00 $554.22 $554 FIRE CUPA ENVIR SAFETY MGR Cond. Auth. 1.00 $277.11 1 $277 TYPE SUBTOTAL 1.00 $277.11 $277 FIRE CUPA ENVIR SAFETY MGR Cond. Exempt 0.50 $138.56 1 $139 TYPE SUBTOTAL 0.50 $138.56 $139 TOTALS 3.50 $323.33 $970 May 24, 2022 Page 397 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. UST REGULATORY RE -INSPECTION FR-025D PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE ENVIRON SAFETY REVIEW Business DESCRIPTION OF SERVICE Reinspection of businesses and facilities in the El Segundo Unified Program requiring second or subsequent reinspection after a notice of violation is issued. CURRENT FEE STRUCTURE $164 per hour REVENUE AND COST COMPARISON UNIT REVENUE: $164.00 TOTAL REVENUE: $328 UNIT COST: $235.50 TOTAL COST: $471 UNIT PROFIT (SUBSIDY): $(71.50) TOTAL PROFIT (SUBSIDY): $(143) TOTAL UNITS: 2 PCT. COST RECOVERY: 69.64% SUGGESTED FEE FOR COST RECOVERY OF: 100% Annual Permit - $235 Additional Tank - $235 May 24, 2022 Page 398 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE UST REGULATORY RE -INSPECTION REFERENCE NO. FR-025D NOTE TOTAL UNITS Unit Costs are an Average of Total Units 2 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE CUPA PRINCIPAL ENVIR SPEC Annual Permit 1.00 $235.62 1 $236 TYPE SUBTOTAL 1.00 $235.62 $236 FIRE CUPA PRINCIPAL ENVIR SPEC Add'I Tank 1.00 $235.62 1 $236 TYPE SUBTOTAL 1.00 $235.62 $236 TOTALS 2.00 $235.50 $471 May 24, 2022 Page 399 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. APSA REGULATORY RE -INSPECTION FR-025E PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE ENVIRON SAFETY REVIEW Business DESCRIPTION OF SERVICE Reinspection of businesses and facilities in the El Segundo Unified Program requiring second or subsequent reinspection after a notice of violation is issued. CURRENT FEE STRUCTURE $164 per hour REVENUE AND COST COMPARISON UNIT REVENUE: $147.60 TOTAL REVENUE: $738 UNIT COST: $371.40 TOTAL COST: $1,857 UNIT PROFIT (SUBSIDY): $(223.80) TOTAL PROFIT (SUBSIDY): $(1,119) TOTAL UNITS: 5 PCT. COST RECOVERY: 39.74% SUGGESTED FEE FOR COST RECOVERY OF: 100% 0-10,000 gallons - $235 10,001-1,000,000 gallons - $415 1,000,001 or more gallons - $555 May 24, 2022 Page 400 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE APSA REGULATORY RE -INSPECTION REFERENCE NO. FR-025E NOTE TOTAL UNITS Unit Costs are an Average of Total Units 5 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE CUPA PRINCIPAL ENVIR SPEC 0-1 OK Gallons 1.00 $235.62 2 $471 TYPE SUBTOTAL 1.00 $235.62 $471 FIRE CUPA ENVIR SAFETY MGR 10K-1M Gallons 1.50 $415.67 2 $831 TYPE SUBTOTAL 1.50 $415.67 $831 FIRE CUPA ENVIR SAFETY MGR 1 M+ Gallons 2.00 $554.22 1 $554 TYPE SUBTOTAL 2.00 $554.22 $554 TOTALS 4.50 $371.40 $1,857 May 24, 2022 Page 401 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. FAILURE TO OBTAIN INITIAL PERMIT FR-026 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE ENVIRON SAFETY PENALTY Business DESCRIPTION OF SERVICE Penalty due to a failure to obtain a CUPA permit. CURRENT FEE STRUCTURE Original Fee plus 50% REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $332.00 TOTAL COST: $332 UNIT PROFIT (SUBSIDY): $(332.00) TOTAL PROFIT (SUBSIDY): $(332) TOTAL UNITS: 1 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% Original Fee plus 50% May 24, 2022 Page 402 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE FAILURE TO OBTAIN INITIAL PERMIT REFERENCE NO. FR-026 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE CUPA MGMT ANALYST 0.50 $95.91 1 $96 FIRE CUPA PRINCIPAL ENVIR SPEC 1.00 $235.62 1 $236 TYPE SUBTOTAL 1.50 $331.53 $332 TOTALS 1.50 $332.00 $332 May 24, 2022 Page 403 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. LATE CERS SUBMITTAL CITATION FR-027 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE ENVIRON SAFETY CITATION Business DESCRIPTION OF SERVICE Citation for every 30 days the submittal is late. CURRENT FEE STRUCTURE $129 per citation REVENUE AND COST COMPARISON UNIT REVENUE: $129.00 TOTAL REVENUE: $3,870 UNIT COST: $213.73 TOTAL COST: $6,412 UNIT PROFIT (SUBSIDY): $(84.73) TOTAL PROFIT (SUBSIDY): $(2,542) TOTAL UNITS: 30 PCT. COST RECOVERY: 60.36% SUGGESTED FEE FOR COST RECOVERY OF: 100% $215 per citation May 24, 2022 Page 404 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. LATE CERS SUBMITTAL CITATION FR-027 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 30 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE CUPA MGMT ANALYST 0.50 $95.91 30 $2,877 FIRE CUPA PRINCIPAL ENVIR SPEC 0.50 $117.81 30 $3,534 TYPE SUBTOTAL 1.00 $213.72 $6,412 TOTALS 1.00 $213.73 $6,412 May 24, 2022 Page 405 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. LATE CERS SUBMITTAL CORRECTION FR-028 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE ENVIRON SAFETY CITATION Business DESCRIPTION OF SERVICE Citation for every 30 days the submittal corrections is late after notification by environmental safety inspector. CURRENT FEE STRUCTURE $129 per citation REVENUE AND COST COMPARISON UNIT REVENUE: $129.00 TOTAL REVENUE: $1,935 UNIT COST: $213.73 TOTAL COST: $3,206 UNIT PROFIT (SUBSIDY): $(84.73) TOTAL PROFIT (SUBSIDY): $(1,271) TOTAL UNITS: 15 PCT. COST RECOVERY: 60.36% SUGGESTED FEE FOR COST RECOVERY OF: 100% $215 per citation May 24, 2022 Page 406 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. LATE CERS SUBMITTAL CORRECTION FR-028 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 15 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE CUPA MGMT ANALYST 0.50 $95.91 15 $1,439 FIRE CUPA PRINCIPAL ENVIR SPEC 0.50 $117.81 15 $1,767 TYPE SUBTOTAL 1.00 $213.72 $3,206 TOTALS 1.00 $213.73 $3,206 May 24, 2022 Page 407 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. CUPA - LATE PAYMENT PENALTY FR-029 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE ENVIRON SAFETY PENALTY Business DESCRIPTION OF SERVICE Penalties on payments received after July 1 for annual permit renewal or after the due date on an initial bill. CURRENT FEE STRUCTURE 10% penalty REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $95.90 TOTAL COST: $2,877 UNIT PROFIT (SUBSIDY): $(95.90) TOTAL PROFIT (SUBSIDY): $(2,877) TOTAL UNITS: 30 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% 10% penalty May 24, 2022 Page 408 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. CUPA - LATE PAYMENT PENALTY FR-029 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 30 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE CUPA MGMT ANALYST 0.50 $95.91 30 $2,877 TYPE SUBTOTAL 0.50 $95.91 $2,877 TOTALS 0.50 $95.90 $2,877 May 24, 2022 Page 409 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ENVIRON SAFETY APPLICATION REVIEW FR-030 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE ENVIRON SAFETY PLAN Business DESCRIPTION OF SERVICE Review of plan check that is not eligible for the Unified Program but needs review for a Certificate of Occupancy. CURRENT FEE STRUCTURE None REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $427.44 TOTAL COST: $6,839 UNIT PROFIT (SUBSIDY): $(427.44) TOTAL PROFIT (SUBSIDY): $(6,839) TOTAL UNITS: 16 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% $425 per application May 24, 2022 Page 410 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ENVIRON SAFETY APPLICATION REVIEW FR-030 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 16 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE CUPA MGMT ANALYST 1.00 $191.82 16 $3,069 FIRE CUPA PRINCIPAL ENVIR SPEC 1.00 $235.62 16 $3,770 TYPE SUBTOTAL 2.00 $427.44 $6,839 TOTALS 2.00 $427.44 $6,839 May 24, 2022 Page 411 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. METHANE BARRIER PLAN CHECK/INSPECT FR-031 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE ENVIRON SAFETY PLAN/PERMIT Developer/Resident/Business DESCRIPTION OF SERVICE Plan review and inspection of a new methane barrier for compliance with City and State codes and standards. CURRENT FEE STRUCTURE None REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $277.08 TOTAL COST: $3,602 UNIT PROFIT (SUBSIDY): $(277.08) TOTAL PROFIT (SUBSIDY): $(3,602) TOTAL UNITS: 13 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% First Building - $275 Each Additional Building - $275 May 24, 2022 Page 412 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. METHANE BARRIER PLAN CHECK/INSPECT FR-031 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 13 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE CUPA ENVIR SAFETY MGR 1st Building 1.00 $277.11 10 $2,771 TYPE SUBTOTAL 1.00 $277.11 $2,771 FIRE CUPA ENVIR SAFETY MGR Each Add'I Building 1.00 $277.11 3 $831 TYPE SUBTOTAL 1.00 $277.11 $831 TOTALS 2.00 $277.08 $3,602 May 24, 2022 Page 413 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. AB1646 OPERATIONS & MAINTENANCE FR-032 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE ENVIRON SAFETY FACILITY Business DESCRIPTION OF SERVICE Review and maintenance of an AB 1646 petroleum refinery public alerting and notification systems. CURRENT FEE STRUCTURE None REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $9,379.00 TOTAL COST: $9,379 UNIT PROFIT (SUBSIDY): $(9,379.00) TOTAL PROFIT (SUBSIDY): $(9,379) TOTAL UNITS: 1 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% $9,380 per facility May 24, 2022 Page 414 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE AB1646 OPERATIONS & MAINTENANCE REFERENCE NO. FR-032 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE CUPA ENVIR SAFETY MGR Petroleum Refinery 20.00 $5,542.20 1 $5,542 FIRE CUPA MGMT ANALYST Petroleum Refinery 20.00 $3,836.40 1 $3,836 TYPE SUBTOTAL 40.00 $9,378.60 $9,379 TOTALS 40.00 $9,379.00 $9,379 May 24, 2022 Page 415 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. PROG 4 CALARP EMERG RESPONSE PUBLIC FR-033 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE ENVIRON SAFETY FACILITY Business DESCRIPTION OF SERVICE Public alerting of a petroleum refinery public emergency response. CURRENT FEE STRUCTURE None REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $102,615.00 TOTAL COST: $102,615 UNIT PROFIT (SUBSIDY): $(102,615.00) TOTAL PROFIT (SUBSIDY): $(102,615) TOTAL UNITS: 1 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% $102,615 per facility May 24, 2022 Page 416 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. PROG 4 CALARP EMERG RESPONSE PUBLIC FR-033 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE CUPA ENVIR SAFETY MGR 335.00 $92,831.85 1 $92,832 FIRE CUPA MGMT ANALYST 51.00 $9,782.82 1 $9,783 TYPE SUBTOTAL 386.00 $102,614.67 $102,615 TOTALS 386.00 $102,615.00 $102,615 May 24, 2022 Page 417 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. FIRE FALSE ALARM RESPONSE FR-040 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT FIRE RESPONSE Resident/Business DESCRIPTION OF SERVICE Fire response determined to be a false alarm due to malfunction or user error. CURRENT FEE STRUCTURE None REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $259.70 TOTAL COST: $26,489 UNIT PROFIT (SUBSIDY): $(259.70) TOTAL PROFIT (SUBSIDY): $(26,489) TOTAL UNITS: 102 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% First 3 responses in a calendar year - No Charge Fourth Response - $260 Fifth Response - $520 Sixth and Subsequent Responses - $780 May 24, 2022 Page 418 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. FIRE FALSE ALARM RESPONSE FR-040 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 102 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST FIRE SUPPRESSION FIRE CAPTAIN 0.51 $109.38 102 $11,157 FIRE SUPPRESSION FIRE ENGINEER 0.51 $87.58 102 $8,933 FIRE SUPPRESSION FIRE FIGHTER 0.49 $62.74 102 $6,399 TYPE SUBTOTAL 1.51 $259.70 $26,489 TOTALS 1.51 $259.70 $26,489 May 24, 2022 Page 419 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. WORKERS COMP ADMIN IS -WC PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT WORKERS COMP DESCRIPTION OF SERVICE CURRENT FEE STRUCTURE REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $3,766,779.00 TOTAL COST: $3,766,779 UNIT PROFIT (SUBSIDY): $(3,766,779.00) TOTAL PROFIT (SUBSIDY): $(3,766,779) TOTAL UNITS: 1 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% May 24, 2022 Page 420 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. WORKERS COMP ADMIN IS -WC NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST WORKERS COMP ADMIP DIR OF FIN WORKERS COMP ADMIP FINANCE MGR WORKERS COMP ADMIP HR TECHNICIAN 1 WORKERS COMP ADMIP DIR OF HR WORKERS COMP ADMIP HR MANAGER WORKERS COMP ADMIP HR TECHNICIAN 2 WORKERS COMP ADMIP RISK MGR WORKERS COMP ADMIP SR HR ANALYST WORKERS COMP ADMIP WORKERS COMP ADMIP .1 FTE 166.80 $30,934.73 1 $30,935 .05 FTE 83.40 $11,394.94 1 $11,395 .1 FTE 166.80 $9,684.41 1 $9,684 .1 FTE 166.80 $30,215.82 1 $30,216 .1 FTE 166.80 $15,537.42 1 $15,537 .1 FTE 166.80 $9,684.41 1 $9,684 .75 FTE 1,251.00 $154,448.46 1 $154,448 .1 FTE 166.80 $16,903.51 1 $16,904 Prog Exp 0.00 $3,250,000.00 1 $3,250,000 CAP Charges 0.00 $237,975.03 1 $237,975 TYPE SUBTOTAL 2,335.20 $3,766,778.73 $3,766,779 TOTALS 2,335.20 $3,766,779.00 $3,766,779 May 24, 2022 Page 421 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. NEW LIBRARY CARD PROCESSING LB-001 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT LIBRARY CARD Resident/Non-Resident DESCRIPTION OF SERVICE Processing a new library card. CURRENT FEE STRUCTURE California Resident - No Charge Out -of -State Non -Resident - $40 per year REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $5.32 TOTAL COST: $8,023 UNIT PROFIT (SUBSIDY): $(5.32) TOTAL PROFIT (SUBSIDY): $(8,023) TOTAL UNITS: 1,508 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% California Resident - No Charge Out -of -State Non -Resident - $40 per year May 24, 2022 Page 422 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. NEW LIBRARY CARD PROCESSING LB-001 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1,508 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST LIBRARY SUPP SVCS TEMP EMPLOYEES 0.13 $5.32 1,508 $8,023 TYPE SUBTOTAL 0.13 $5.32 $8,023 TOTALS 0.13 $5.32 $8,023 May 24, 2022 Page 423 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. LIBRARY CARD REPLACEMENT LB-002 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT LIBRARY CARD Resident/Non-Resident DESCRIPTION OF SERVICE Replacement of a lost library card when needed. CURRENT FEE STRUCTURE $3.10 per card REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $2.05 TOTAL COST: $640 UNIT PROFIT (SUBSIDY): $(2.05) TOTAL PROFIT (SUBSIDY): $(640) TOTAL UNITS: 312 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% $3.10 per card May 24, 2022 Page 424 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. LIBRARY CARD REPLACEMENT LB-002 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 312 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST LIBRARY SUPP SVCS TEMP EMPLOYEES 0.05 $2.05 312 $640 TYPE SUBTOTAL 0.05 $2.05 $640 TOTALS 0.05 $2.05 $640 May 24, 2022 Page 425 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. INTER -LIBRARY LOAN LB-003 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT LIBRARY ITEM Resident/Non-Resident DESCRIPTION OF SERVICE Processing request for library item from another library. CURRENT FEE STRUCTURE $1.05 per item REVENUE AND COST COMPARISON UNIT REVENUE: $1.05 TOTAL REVENUE: $195 UNIT COST: $30.61 TOTAL COST: $5,693 UNIT PROFIT (SUBSIDY): $(29.56) TOTAL PROFIT (SUBSIDY): $(5,498) TOTAL UNITS: 186 PCT. COST RECOVERY: 3.43% SUGGESTED FEE FOR COST RECOVERY OF: 5% $1 per item May 24, 2022 Page 426 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. INTER -LIBRARY LOAN LB-003 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 186 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST LIBRARY PUBLIC SVCS LIBRARY ASST 0.25 $30.61 186 $5,693 TYPE SUBTOTAL 0.25 $30.61 $5,693 TOTALS 0.25 $30.61 $5,693 May 24, 2022 Page 427 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. OVERDUE LIBRARY ITEM LB-005 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT LIBRARY ITEM Resident/Non-Resident DESCRIPTION OF SERVICE Processing items not returned by the due date. CURRENT FEE STRUCTURE Books/Periodicals/Audio Visual - $0.25 per day up to the item cost REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $66.31 TOTAL COST: $12,068 UNIT PROFIT (SUBSIDY): $(66.31) TOTAL PROFIT (SUBSIDY): $(12,068) TOTAL UNITS: 182 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% These fees will be removed. May 24, 2022 Page 428 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. OVERDUE LIBRARY ITEM LB-005 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 182 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST LIBRARY SUPP SVCS SR LIBRARY ASST 20 Min/Day 0.45 $66.31 182 $12,068 TYPE SUBTOTAL 0.45 $66.31 $12,068 TOTALS 0.45 $66.31 $12,068 May 24, 2022 Page 429 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. LOST/DAMAGED LIBRARY ITEM REPLACE LB-006 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT LIBRARY ITEM Resident/Non-Resident DESCRIPTION OF SERVICE Repair or replacement of items lost or damaged by a patron. CURRENT FEE STRUCTURE Lost or Damaged Item - $10.25 per item plus the replacement cost Damaged Material Fees: Book/Bindery Repairs - $10.25 maximum Periodicals - $2.05 plus replacement cost Pamphlets/Paperbacks - $1.05 plus replacement cost REVENUE AND COST COMPARISON UNIT REVENUE: $10.25 TOTAL REVENUE: $1,066 UNIT COST: $63.86 TOTAL COST: $6,641 UNIT PROFIT (SUBSIDY): $(53.61) TOTAL PROFIT (SUBSIDY): $(5,575) TOTAL UNITS: 104 PCT. COST RECOVERY: 16.05% SUGGESTED FEE FOR COST RECOVERY OF: 20% Lost or Damaged Item - $10.25 per item plus the replacement cost Damaged Material Fees: Book/Bindery Repairs - $10.25 maximum Periodicals - $2.05 plus replacement cost Pamphlets/Paperbacks - $1.05 plus replacement cost May 24, 2022 Page 430 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. LOST/DAMAGED LIBRARY ITEM REPLACE LB-006 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 104 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST LIBRARY SUPP SVCS SR LIBRARY ASST 0.33 $48.23 104 $5,016 LIBRARY PUBLIC SVCS SR LIBRARIAN 0.08 $15.63 104 $1,626 TYPE SUBTOTAL 0.41 $63.86 $6,641 TOTALS 0.41 $63.86 $6,641 May 24, 2022 Page 431 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. LIBRARY PRINTING LB-007 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT LIBRARY PAGE Resident/Non-Resident DESCRIPTION OF SERVICE Providing and maintaining printers to allow for printing from the library computers. CURRENT FEE STRUCTURE Black and White - $0.20 per page Color - $1 per page REVENUE AND COST COMPARISON UNIT REVENUE: $4,000.00 TOTAL REVENUE: $4,000 UNIT COST: $6,216.00 TOTAL COST: $6,216 UNIT PROFIT (SUBSIDY): $(2,216.00) TOTAL PROFIT (SUBSIDY): $(2,216) TOTAL UNITS: 1 PCT. COST RECOVERY: 64.35% SUGGESTED FEE FOR COST RECOVERY OF: 100% Black and White - $0.20 per page Color - $1 per page May 24, 2022 Page 432 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. LIBRARY PRINTING LB-007 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST LIBRARY SUPP SVCS SR LIBRARY ASST 10 Min/Day 42.53 $6,216.18 1 $6,216 TYPE SUBTOTAL 42.53 $6,216.18 $6,216 TOTALS 42.53 $6,216.00 $6,216 May 24, 2022 Page 433 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. LIBRARY FACILITY RENTAL LB-008 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT LIBRARY RENTAL Resident/Non-Resident DESCRIPTION OF SERVICE Rental of meetings rooms at the library. CURRENT FEE STRUCTURE Resident Non -Profit Organization - $16 per hour Resident For Profit Organization - $32 per hour Non -Resident Non -Profit Organization - $48 per hour Non -Resident For Profit Organization - $48 per hour Kitchen - $37 refundable deposit REVENUE AND COST COMPARISON UNIT REVENUE: $331.82 TOTAL REVENUE: $7,300 UNIT COST: $3,400.73 TOTAL COST: $74,816 UNIT PROFIT (SUBSIDY): $(3,068.91) TOTAL PROFIT (SUBSIDY): $(67,516) TOTAL UNITS: 22 PCT. COST RECOVERY: 9.76% SUGGESTED FEE FOR COST RECOVERY OF: 5% Resident Non -Profit Organization - $16 per hour Resident For Profit Organization - $32 per hour Non -Resident Non -Profit Organization - $48 per hour Non -Resident For Profit Organization - $48 per hour Kitchen - $37 refundable deposit May 24, 2022 Page 434 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. LIBRARY FACILITY RENTAL LB-008 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 22 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST LIBRARY ADMINISTRATI Facility MainURepl 0.00 $1,738.48 22 $38,247 LIBRARY SUPP SVCS SR LIBRARY ASST 15% 11.37 $1,662.24 22 $36,569 TYPE SUBTOTAL 11.37 $3,400.72 $74,816 TOTALS 11.37 $3,400.73 $74,816 May 24, 2022 Page 435 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ADMINISTRATIVE USE PERMIT PL-001 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING APPLICATION Developer/Resident/Business DESCRIPTION OF SERVICE Review a use that can be approved administratively to determine conformance with City codes and standards. CURRENT FEE STRUCTURE $3,306 per application REVENUE AND COST COMPARISON UNIT REVENUE: $3,306.00 TOTAL REVENUE: $19,836 UNIT COST: $2,805.83 TOTAL COST: $16,835 UNIT PROFIT (SUBSIDY): $500.17 TOTAL PROFIT (SUBSIDY): $3,001 TOTAL UNITS: 6 PCT. COST RECOVERY: 117.83% SUGGESTED FEE FOR COST RECOVERY OF: 100% $2,805 per application May 24, 2022 Page 436 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ADMINISTRATIVE USE PERMIT PL-001 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 6 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT PLANNING MANAGER 2.00 $546.02 6 $3,276 COMM. DEVELOPMENT COMBO: PLAN TECH/ASST PLA 15.00 $2,123.85 6 $12,743 P&BS ADMIN DIR OF PLANNING & BLDG SA 0.50 $135.99 6 $816 TYPE SUBTOTAL 17.50 $2,805.86 $16,835 TOTALS 17.50 $2,805.83 $16,835 May 24, 2022 Page 437 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. CONDITIONAL USE PERMIT PL-003 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING APPLICATION Developer/Resident/Business DESCRIPTION OF SERVICE Evaluate a use to determine conformance with City codes and standards, and prepare staff reports to the Planning Commission. CURRENT FEE STRUCTURE $11,690 per application REVENUE AND COST COMPARISON UNIT REVENUE: $11,690.00 TOTAL REVENUE: $58,450 UNIT COST: $16,052.20 TOTAL COST: $80,261 UNIT PROFIT (SUBSIDY): $(4,362.20) TOTAL PROFIT (SUBSIDY): $(21,811) TOTAL UNITS: 5 PCT. COST RECOVERY: 72.82% SUGGESTED FEE FOR COST RECOVERY OF: 100% $16,050 per application May 24, 2022 Page 438 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. CONDITIONAL USE PERMIT PL-003 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 5 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT COMBO: ASST PLAN/PRIN PLA 60.00 $12,222.60 5 $61,113 COMM. DEVELOPMENT PLANNING MANAGER 10.00 $2,730.10 5 $13,651 P&BS ADMIN DIR OF PLANNING & BLDG SA 3.00 $815.91 5 $4,080 POLICE ADMIN CRIME PREV ANALYST 1 0.67 $107.35 5 $537 FIRE PREVENTION FIRE PREV SPEC 1.00 $176.31 5 $882 TYPE SUBTOTAL 74.67 $16,052.27 $80,261 TOTALS 74.67 $16,052.20 $80,261 May 24, 2022 Page 439 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. DOWNTOWN DESIGN REVIEW PL-004 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING APPLICATION Developer/Resident/Business DESCRIPTION OF SERVICE Review of a the design and architectural elements of a project in the Downtown Specific Plan Area to determine conformance with City codes and standards. CURRENT FEE STRUCTURE Staff Review - $669 per application Director Review - $4,047 per application Planning Commission Review - $6,140 per application REVENUE AND COST COMPARISON UNIT REVENUE: $3,618.67 TOTAL REVENUE: $10,856 UNIT COST: $2,537.00 TOTAL COST: $7,611 UNIT PROFIT (SUBSIDY): $1,081.67 TOTAL PROFIT (SUBSIDY): $3,245 TOTAL UNITS: 3 PCT. COST RECOVERY: 142.64% SUGGESTED FEE FOR COST RECOVERY OF: 100% Staff Review - $300 per application Director Review - $1,890 per application Planning Commission Review - $5,415 per application May 24, 2022 Page 440 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. DOWNTOWN DESIGN REVIEW PL-004 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 3 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT ASSISTANT PLANNER Staff 2.00 $302.44 1 $302 TYPE SUBTOTAL 2.00 $302.44 $302 COMM. DEVELOPMENT ASSISTANT PLANNER Director 8.00 $1,209.76 1 $1,210 COMM. DEVELOPMENT PLANNING MANAGER Director 2.00 $546.02 1 $546 P&BS ADMIN DIR OF PLANNING & BLDG SA Director 0.50 $135.99 1 $136 TYPE SUBTOTAL 10.50 $1,891.77 $1,892 COMM. DEVELOPMENT ASSISTANT PLANNER Plan Comm 25.00 $3,780.50 1 $3,781 COMM. DEVELOPMENT PLANNING MANAGER Plan Comm 4.00 $1,092.04 1 $1,092 P&BS ADMIN DIR OF PLANNING & BLDG SA Plan Comm 2.00 $543.94 1 $544 TYPE SUBTOTAL 31.00 $5,416.48 $55416 TOTALS 43.50 $2,537.00 $7,611 May 24, 2022 Page 441 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. VARIANCE REVIEW PL-005 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING APPLICATION Developer/Resident/Business DESCRIPTION OF SERVICE Review of a proposed variance from the terms of the Zoning Code and prepare a staff report for the Planning Commission. CURRENT FEE STRUCTURE $7,617 per application REVENUE AND COST COMPARISON UNIT REVENUE: $7,617.00 TOTAL REVENUE: $7,617 UNIT COST: $15,769.00 TOTAL COST: $15,769 UNIT PROFIT (SUBSIDY): $(8,152.00) TOTAL PROFIT (SUBSIDY): $(8,152) TOTAL UNITS: 1 PCT. COST RECOVERY: 48.30% SUGGESTED FEE FOR COST RECOVERY OF: 100% $15,770 per application May 24, 2022 Page 442 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. VARIANCE REVIEW PL-005 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT COMBO: ASST PLAN/PRIN PLA 60.00 $12,222.60 1 $12,223 COMM. DEVELOPMENT PLANNING MANAGER 10.00 $2,730.10 1 $2,730 P&BS ADMIN DIR OF PLANNING & BLDG SA 3.00 $815.91 1 $816 TYPE SUBTOTAL 73.00 $15,768.61 $15,769 TOTALS 73.00 $15,769.00 $15,769 May 24, 2022 Page 443 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ADJUSTMENT REVIEW PL-006 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING APPLICATION Developer/Resident/Business DESCRIPTION OF SERVICE Review of a minor adjustment from the terms of the Zoning Code. CURRENT FEE STRUCTURE $2,933 per application REVENUE AND COST COMPARISON UNIT REVENUE: $2,933.00 TOTAL REVENUE: $23,464 UNIT COST: $2,097.88 TOTAL COST: $16,783 UNIT PROFIT (SUBSIDY): $835.12 TOTAL PROFIT (SUBSIDY): $6,681 TOTAL UNITS: 8 PCT. COST RECOVERY: 139.81% SUGGESTED FEE FOR COST RECOVERY OF: 100% $2,100 per application May 24, 2022 Page 444 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ADJUSTMENT REVIEW PL-006 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 8 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT PLANNING MANAGER 2.00 $546.02 8 $4,368 COMM. DEVELOPMENT COMBO: PLAN TECH/ASST PLA 10.00 $1,415.90 8 $11,327 P&BS ADMIN DIR OF PLANNING & BLDG SA 0.50 $135.99 8 $1,088 TYPE SUBTOTAL 12.50 $2,097.91 $16,783 TOTALS 12.50 $2,097.88 $16,783 May 24, 2022 Page 445 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ZONE TEXT AMENDMENT/ZONE CHANGE PL-007 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING APPLICATION Developer/Resident/Business DESCRIPTION OF SERVICE Review a request to amend or change the regulations established by zoning maps and the Municipal Code. CURRENT FEE STRUCTURE Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. REVENUE AND COST COMPARISON UNIT REVENUE: $15,000.00 TOTAL REVENUE: $30,000 UNIT COST: $33,797.00 TOTAL COST: $67,594 UNIT PROFIT (SUBSIDY): $(18,797.00) TOTAL PROFIT (SUBSIDY): $(37,594) TOTAL UNITS: 2 PCT. COST RECOVERY: 44.38% SUGGESTED FEE FOR COST RECOVERY OF: 100% Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. May 24, 2022 Page 446 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE ZONE TEXT AMENDMENT/ZONE CHANGE REFERENCE NO. PL-007 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 2 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT PLANNING MANAGER 20.00 $5,460.20 2 $10,920 COMM. DEVELOPMENT PRINCIPAL PLANNER 100.00 $25,617.00 2 $51,234 P&BS ADMIN DIR OF PLANNING & BLDG SA 10.00 $2,719.70 2 $5,439 TYPE SUBTOTAL 130.00 $33,796.90 $67,594 TOTALS 130.00 $33,797.00 $67,594 May 24, 2022 Page 447 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. PRE -APPLICATION REVIEW PL-008 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING APPLICATION Developer DESCRIPTION OF SERVICE Review of a project submitted before application submittal to discuss any issues which may cause problems during the formal application process. CURRENT FEE STRUCTURE None REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $5,244.80 TOTAL COST: $104,896 UNIT PROFIT (SUBSIDY): $(5,244.80) TOTAL PROFIT (SUBSIDY): $(104,896) TOTAL UNITS: 20 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% $5,245 per application May 24, 2022 Page 448 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE PRE -APPLICATION REVIEW REFERENCE NO. PL-008 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 20 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT COMBO: ASST PLAN/PRIN PLA 20.00 $4,074.20 20 $81,484 COMM. DEVELOPMENT PLANNING MANAGER 2.00 $546.02 20 $10,920 P&BS ADMIN DIR OF PLANNING & BLDG SA 1.00 $271.97 20 $5,439 FIRE PREVENTION FIRE PREV SPEC 2.00 $352.62 20 $7,052 TYPE SUBTOTAL 25.00 $5,244.81 $104,896 TOTALS 25.00 $5,244.80 $104,896 May 24, 2022 Page 449 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. TRAFFIC STUDY REVIEW PL-009 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING STUDY Developer DESCRIPTION OF SERVICE Review of a traffic study for a proposed project to determine the traffic impacts related to the project. CURRENT FEE STRUCTURE Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $0.00 TOTAL COST: $0 UNIT PROFIT (SUBSIDY): $0.00 TOTAL PROFIT (SUBSIDY): $0 TOTAL UNITS: 1 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. May 24, 2022 Page 450 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. TRAFFIC STUDY REVIEW PL-009 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT PLANNING MANAGER Deposit 0.00 $0.00 1 $0 TYPE SUBTOTAL 0.00 $0.00 $0 TOTALS 0.00 $0.00 $0 May 24, 2022 Page 451 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. OFF -SITE PARKING COVENANT PL-010 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING APPLICATION Developer/Business DESCRIPTION OF SERVICE Review of an off -site parking covenant for a proposed project to allow it to meet its parking requirements. CURRENT FEE STRUCTURE $364 per application REVENUE AND COST COMPARISON UNIT REVENUE: $364.00 TOTAL REVENUE: $364 UNIT COST: $766.00 TOTAL COST: $766 UNIT PROFIT (SUBSIDY): $(402.00) TOTAL PROFIT (SUBSIDY): $(402) TOTAL UNITS: 1 PCT. COST RECOVERY: 47.52% SUGGESTED FEE FOR COST RECOVERY OF: 100% $765 per application May 24, 2022 Page 452 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. OFF -SITE PARKING COVENANT PL-010 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT PLANNING MANAGER 1.00 $273.01 1 $273 COMM. DEVELOPMENT COMBO: PLAN TECH/ASST PLA 3.00 $424.77 1 $425 P&BS ADMIN DIR OF PLANNING & BLDG SA 0.25 $67.99 1 $68 TYPE SUBTOTAL 4.25 $765.77 $766 TOTALS 4.25 $766.00 $766 May 24, 2022 Page 453 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. PARKING DEMAND/SHARED PARKING STUDY PL-011 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING STUDY Developer DESCRIPTION OF SERVICE Review of the parking demand or the shared parking demand generated by a proposed project. CURRENT FEE STRUCTURE $1,065 per study plus actual costs for Traffic Engineer REVENUE AND COST COMPARISON UNIT REVENUE: $1,065.00 TOTAL REVENUE: $2,130 UNIT COST: $1,971.00 TOTAL COST: $3,942 UNIT PROFIT (SUBSIDY): $(906.00) TOTAL PROFIT (SUBSIDY): $(1,812) TOTAL UNITS: 2 PCT. COST RECOVERY: 54.03% SUGGESTED FEE FOR COST RECOVERY OF: 100% $1,970 per study plus actual costs for Traffic Engineer May 24, 2022 Page 454 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. PARKING DEMAND/SHARED PARKING STUDY PL-011 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 2 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT COMBO: ASST PLAN/PRIN PLA 7.00 $1,425.97 2 $2,852 COMM. DEVELOPMENT PLANNING MANAGER 1.00 $273.01 2 $546 P&BS ADMIN DIR OF PLANNING & BLDG SA + Traff Eng Deposit 1.00 $271.97 2 $544 TYPE SUBTOTAL 9.00 $1,970.95 $3,942 TOTALS 9.00 $1,971.00 $3,942 May 24, 2022 Page 455 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. GENERAL PLAN AMENDMENT REVIEW PL-012 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING APPLICATION Developer DESCRIPTION OF SERVICE Make recommendations regarding a proposed amendment to the City Comprehensive General Plan and prepare reports to the Planning Commission and City Council. CURRENT FEE STRUCTURE Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. REVENUE AND COST COMPARISON UNIT REVENUE: $30,000.00 TOTAL REVENUE: $60,000 UNIT COST: $33,797.00 TOTAL COST: $67,594 UNIT PROFIT (SUBSIDY): $(3,797.00) TOTAL PROFIT (SUBSIDY): $(7,594) TOTAL UNITS: 2 PCT. COST RECOVERY: 88.77% SUGGESTED FEE FOR COST RECOVERY OF: 100% Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. May 24, 2022 Page 456 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE GENERAL PLAN AMENDMENT REVIEW REFERENCE NO. PL-012 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 2 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT PLANNING MANAGER 20.00 $5,460.20 2 $10,920 COMM. DEVELOPMENT PRINCIPAL PLANNER 100.00 $25,617.00 2 $51,234 P&BS ADMIN DIR OF PLANNING & BLDG SA 10.00 $2,719.70 2 $5,439 TYPE SUBTOTAL 130.00 $33,796.90 $67,594 TOTALS 130.00 $33,797.00 $67,594 May 24, 2022 Page 457 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. SPECIFIC PLAN REVIEW PL-013 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING APPLICATION Developer DESCRIPTION OF SERVICE Review, comment on, and take to hearing, a specific plan for development of a specific parcel of property. CURRENT FEE STRUCTURE Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. REVENUE AND COST COMPARISON UNIT REVENUE: $48,000.00 TOTAL REVENUE: $48,000 UNIT COST: $52,055.00 TOTAL COST: $52,055 UNIT PROFIT (SUBSIDY): $(4,055.00) TOTAL PROFIT (SUBSIDY): $(4,055) TOTAL UNITS: 1 PCT. COST RECOVERY: 92.21% SUGGESTED FEE FOR COST RECOVERY OF: 100% Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. May 24, 2022 Page 458 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE SPECIFIC PLAN REVIEW REFERENCE NO. PL-013 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT PLANNING MANAGER 30.00 $8,190.30 1 $8,190 COMM. DEVELOPMENT PRINCIPAL PLANNER 150.00 $38,425.50 1 $38,426 P&BS ADMIN DIR OF PLANNING & BLDG SA 20.00 $5,439.40 1 $5,439 TYPE SUBTOTAL 200.00 $52,055.20 $52,055 TOTALS 200.00 $52,055.00 $52,055 May 24, 2022 Page 459 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. SPECIFIC PLAN AMENDMENT REVIEW PL-014 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING APPLICATION Developer DESCRIPTION OF SERVICE Review, comment on, and take to hearing, an amendment to a previously approved specific plan. CURRENT FEE STRUCTURE Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. REVENUE AND COST COMPARISON UNIT REVENUE: $30,000.00 TOTAL REVENUE: $30,000 UNIT COST: $33,797.00 TOTAL COST: $33,797 UNIT PROFIT (SUBSIDY): $(3,797.00) TOTAL PROFIT (SUBSIDY): $(3,797) TOTAL UNITS: 1 PCT. COST RECOVERY: 88.77% SUGGESTED FEE FOR COST RECOVERY OF: 100% Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. May 24, 2022 Page 460 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE SPECIFIC PLAN AMENDMENT REVIEW REFERENCE NO. PL-014 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT PLANNING MANAGER 20.00 $5,460.20 1 $5,460 COMM. DEVELOPMENT PRINCIPAL PLANNER 100.00 $25,617.00 1 $25,617 P&BS ADMIN DIR OF PLANNING & BLDG SA 10.00 $2,719.70 1 $2,720 TYPE SUBTOTAL 130.00 $33,796.90 $33,797 TOTALS 130.00 $33,797.00 $33,797 May 24, 2022 Page 461 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. DEVELOPMENT AGREEMENT REVIEW PL-018 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING AGREEMENT Developer DESCRIPTION OF SERVICE Develop, negotiate, and enforce agreements to develop land within specific physical requirements. CURRENT FEE STRUCTURE Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $0.00 TOTAL COST: $0 UNIT PROFIT (SUBSIDY): $0.00 TOTAL PROFIT (SUBSIDY): $0 TOTAL UNITS: 6 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. May 24, 2022 Page 462 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. DEVELOPMENT AGREEMENT REVIEW PL-018 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 6 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT PLANNING MANAGER Deposit 0.00 $0.00 6 $0 TYPE SUBTOTAL 0.00 $0.00 $0 TOTALS 0.00 $0.00 $0 May 24, 2022 Page 463 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. COASTAL DEVELOPMENT PERMIT PL-019 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING APPLICATION Developer DESCRIPTION OF SERVICE Review of a proposed development within the Coastal Zone. CURRENT FEE STRUCTURE $931 per application REVENUE AND COST COMPARISON UNIT REVENUE: $931.00 TOTAL REVENUE: $931 UNIT COST: $20,387.00 TOTAL COST: $20,387 UNIT PROFIT (SUBSIDY): $(19,456.00) TOTAL PROFIT (SUBSIDY): $(19,456) TOTAL UNITS: 1 PCT. COST RECOVERY: 4.57% SUGGESTED FEE FOR COST RECOVERY OF: 100% Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. May 24, 2022 Page 464 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. COASTAL DEVELOPMENT PERMIT PL-019 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT COMBO: ASST PLAN/PRIN PLA 80.00 $16,296.80 1 $16,297 COMM. DEVELOPMENT PLANNING MANAGER 10.00 $2,730.10 1 $2,730 P&BS ADMIN DIR OF PLANNING & BLDG SA 5.00 $1,359.85 1 $1,360 TYPE SUBTOTAL 95.00 $20,386.75 $20,387 TOTALS 95.00 $20,387.00 $20,387 May 24, 2022 Page 465 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. SITE PLAN REVIEW PL-020A PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING APPLICATION Developer DESCRIPTION OF SERVICE Review of the environmental documents for a larger project, including preparing an initial study and either an exemption, negative declaration, or Environmental Impact Report. CURRENT FEE STRUCTURE Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $0.00 TOTAL COST: $0 UNIT PROFIT (SUBSIDY): $0.00 TOTAL PROFIT (SUBSIDY): $0 TOTAL UNITS: 1 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. May 24, 2022 Page 466 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. SITE PLAN REVIEW PL-020A NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST 0.00 $0.00 0 $0 TYPE SUBTOTAL 0.00 $0.00 $0 TOTALS 0.00 $0.00 $0 May 24, 2022 Page 467 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. DENSITY BONUS AGREEMENT REVIEW PL-024 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING AGREEMENT Developer DESCRIPTION OF SERVICE Reviewing a request for a density bonus agreement. CURRENT FEE STRUCTURE Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $0.00 TOTAL COST: $0 UNIT PROFIT (SUBSIDY): $0.00 TOTAL PROFIT (SUBSIDY): $0 TOTAL UNITS: 1 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. May 24, 2022 Page 468 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. DENSITY BONUS AGREEMENT REVIEW PL-024 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT PLANNING MANAGER Deposit 0.00 $0.00 1 $0 TYPE SUBTOTAL 0.00 $0.00 $0 TOTALS 0.00 $0.00 $0 May 24, 2022 Page 469 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ENVIRON. CATEGORICAL EXEMPTION PL-025 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING APPLICATION Developer DESCRIPTION OF SERVICE Review of an application which states that a particular development is categorically exempt from the requirements of CEQA. CURRENT FEE STRUCTURE $151 per application REVENUE AND COST COMPARISON UNIT REVENUE: $151.00 TOTAL REVENUE: $6,795 UNIT COST: $507.20 TOTAL COST: $22,824 UNIT PROFIT (SUBSIDY): $(356.20) TOTAL PROFIT (SUBSIDY): $(16,029) TOTAL UNITS: 45 PCT. COST RECOVERY: 29.77% SUGGESTED FEE FOR COST RECOVERY OF: 100% $505 per application May 24, 2022 Page 470 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ENVIRON. CATEGORICAL EXEMPTION PL-025 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 45 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT PLANNING MANAGER 0.50 $136.51 45 $6,143 COMM. DEVELOPMENT COMBO: TECH/ASST/PRIN PLA 2.00 $370.68 45 $16,681 TYPE SUBTOTAL 2.50 $507.19 $22,824 TOTALS 2.50 $507.20 $22,824 May 24, 2022 Page 471 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ENVIRON INITIAL STUDY/NEG DEC/RECIR PL-026 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING APPLICATION Developer DESCRIPTION OF SERVICE Reviewing and filing a report declaring that the proposed project will have no siginificant impact on the environment or will have impacts that will be mitigated below a level of siginificance through a Negative Declaration or Recirculated Negative Dec. CURRENT FEE STRUCTURE Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $0.00 TOTAL COST: $0 UNIT PROFIT (SUBSIDY): $0.00 TOTAL PROFIT (SUBSIDY): $0 TOTAL UNITS: 1 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. May 24, 2022 Page 472 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ENVIRON INITIAL STUDY/NEG DEC/RECIR PL-026 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT PLANNING MANAGER Deposit 0.00 $0.00 1 $0 TYPE SUBTOTAL 0.00 $0.00 $0 TOTALS 0.00 $0.00 $0 May 24, 2022 Page 473 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ENVIRONMENTAL IMPACT REPORT REVIEW PL-027 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING REPORT Developer DESCRIPTION OF SERVICE Review of a consultant prepoared Environmental Impact Report regarding a proposed development and preparing a staff report. CURRENT FEE STRUCTURE Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $0.00 TOTAL COST: $0 UNIT PROFIT (SUBSIDY): $0.00 TOTAL PROFIT (SUBSIDY): $0 TOTAL UNITS: 1 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. May 24, 2022 Page 474 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ENVIRONMENTAL IMPACT REPORT REVIEW PL-027 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT PLANNING MANAGER Deposit 0.00 $0.00 1 $0 TYPE SUBTOTAL 0.00 $0.00 $0 TOTALS 0.00 $0.00 $0 May 24, 2022 Page 475 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. MITIGATION MONITORING PL-028 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING PROJECT Developer DESCRIPTION OF SERVICE Monitoring the mitigation measures imposed during the environmental review process. CURRENT FEE STRUCTURE Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $0.00 TOTAL COST: $0 UNIT PROFIT (SUBSIDY): $0.00 TOTAL PROFIT (SUBSIDY): $0 TOTAL UNITS: 1 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. May 24, 2022 Page 476 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. MITIGATION MONITORING PL-028 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT PLANNING MANAGER Deposit 0.00 $0.00 1 $0 TYPE SUBTOTAL 0.00 $0.00 $0 TOTALS 0.00 $0.00 $0 May 24, 2022 Page 477 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. PRECISE PLAN MODIFICATION REVIEW PL-029 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING APPLICATION Developer DESCRIPTION OF SERVICE Review of a modification to an already existing precise plan to determine compliance with City codes and standards. CURRENT FEE STRUCTURE $5,762 per application REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $0.00 TOTAL COST: $0 UNIT PROFIT (SUBSIDY): $0.00 TOTAL PROFIT (SUBSIDY): $0 TOTAL UNITS: 1 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% This service is no longer provided and should be removed from the fee schedule. May 24, 2022 Page 478 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. PRECISE PLAN MODIFICATION REVIEW PL-029 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST 0.00 $0.00 0 $0 TYPE SUBTOTAL 0.00 $0.00 $0 TOTALS 0.00 $0.00 $0 May 24, 2022 Page 479 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. TENTATIVE PARCEL MAP REVIEW PL-030 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING MAP Developer DESCRIPTION OF SERVICE Review of a tentative parcel map to subdivide one to four lots to assure accuracy and compliance with City codes and standards. CURRENT FEE STRUCTURE $5,327 per map plus actual cost for contract surveyor. (Any County procesing fees are paid directly to the County by the applicant) REVENUE AND COST COMPARISON UNIT REVENUE: $5,327.00 TOTAL REVENUE: $21,308 UNIT COST: $6,397.25 TOTAL COST: $25,589 UNIT PROFIT (SUBSIDY): $(1,070.25) TOTAL PROFIT (SUBSIDY): $(4,281) TOTAL UNITS: 4 PCT. COST RECOVERY: 83.27% SUGGESTED FEE FOR COST RECOVERY OF: 100% $6,395 per map plus $1,500 deposit with charges at actual costs for contract surveyor (Any County procesing fees are paid directly to the County by the applicant) May 24, 2022 Page 480 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE TENTATIVE PARCEL MAP REVIEW REFERENCE NO. PL-030 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 4 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT COMBO: ASST PLAN/PRIN PLA 15.00 $3,055.65 4 $12,223 COMM. DEVELOPMENT PLANNING MANAGER 5.00 $1,365.05 4 $5,460 P&BS ADMIN DIR OF PLANNING & BLDG SA 2.00 $543.94 4 $2,176 ENGINEERING CITY ENGINEER 1.00 $234.16 4 $937 ENGINEERING SR CIVIL ENGINEER Plus Surveyor 6.00 $1,110.36 4 $4,441 FIRE PREVENTION FIRE PREV SPEC 0.50 $88.16 4 $353 TYPE SUBTOTAL TOTALS 29.50 $6,397.32 29.50 $6,397.25 $25,589 $25,589 May 24, 2022 Page 481 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. TENTATIVE TRACT MAP REVIEW PL-031 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING MAP Developer DESCRIPTION OF SERVICE Review a tentative tract map to subdivide 5 or more lots to assure accuracy and compliance with City codes and standards. CURRENT FEE STRUCTURE $5,327 per map plus $275 per lot for every lot over 4, plus actual cost for contract surveyor (Any County procesing fees are paid directly to the County by the applicant) REVENUE AND COST COMPARISON UNIT REVENUE: $6,977.00 TOTAL REVENUE: $6,977 UNIT COST: $10,592.00 TOTAL COST: $10,592 UNIT PROFIT (SUBSIDY): $(3,615.00) TOTAL PROFIT (SUBSIDY): $(3,615) TOTAL UNITS: 1 PCT. COST RECOVERY: 65.87% SUGGESTED FEE FOR COST RECOVERY OF: 100% $10,590 per map plus $1,500 deposit with charges at actual costs for contract surveyor (Any County procesing fees are paid directly to the County by the applicant) May 24, 2022 Page 482 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE TENTATIVE TRACT MAP REVIEW REFERENCE NO. PL-031 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT COMBO: ASST PLAN/PRIN PLA 20.00 $4,074.20 1 $4,074 COMM. DEVELOPMENT PLANNING MANAGER 8.00 $2,184.08 1 $2,184 P&BS ADMIN DIR OF PLANNING & BLDG SA 4.00 $1,087.88 1 $1,088 ENGINEERING CITY ENGINEER 4.00 $936.64 1 $937 ENGINEERING SR CIVIL ENGINEER + Surveyor 12.00 $2,220.72 1 $2,221 FIRE PREVENTION FIRE PREV SPEC 0.50 $88.16 1 $88 TYPE SUBTOTAL TOTALS 48.50 $10,591.68 48.50 $10,592.00 $10,592 $10,592 May 24, 2022 Page 483 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. RESUBMITTED MAP REVIEW PL-033 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING MAP Developer DESCRIPTION OF SERVICE Reviewing a proposed change to an already approved tentative map. CURRENT FEE STRUCTURE $845 per map REVENUE AND COST COMPARISON UNIT REVENUE: $845.00 TOTAL REVENUE: $845 UNIT COST: $730.00 TOTAL COST: $730 UNIT PROFIT (SUBSIDY): $115.00 TOTAL PROFIT (SUBSIDY): $115 TOTAL UNITS: 1 PCT. COST RECOVERY: 115.75% SUGGESTED FEE FOR COST RECOVERY OF: 100% $730 per map May 24, 2022 Page 484 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE RESUBMITTED MAP REVIEW REFERENCE NO. PL-033 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT PLANNING MANAGER 1.00 $273.01 1 $273 P&BS ADMIN DIR OF PLANNING & BLDG SA 1.00 $271.97 1 $272 ENGINEERING SR CIVIL ENGINEER 1.00 $185.06 1 $185 TYPE SUBTOTAL 3.00 $730.04 $730 TOTALS 3.00 $730.00 $730 May 24, 2022 Page 485 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. LOT LINE ADJUSTMENT PL-034 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING APPLICATION Developer/Resident/Business DESCRIPTION OF SERVICE Review of a proposed change to the property boundary between two lots and checking the drawings of the maps relating to such change. CURRENT FEE STRUCTURE $1,389 per application plus actual cost for contract surveyor REVENUE AND COST COMPARISON UNIT REVENUE: $1,389.00 TOTAL REVENUE: $2,778 UNIT COST: $1,679.00 TOTAL COST: $3,358 UNIT PROFIT (SUBSIDY): $(290.00) TOTAL PROFIT (SUBSIDY): $(580) TOTAL UNITS: 2 PCT. COST RECOVERY: 82.73% SUGGESTED FEE FOR COST RECOVERY OF: 100% $1,680 per application plus $1,500 deposit with charges at actual costs for contract surveyor May 24, 2022 Page 486 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE LOT LINE ADJUSTMENT REFERENCE NO. PL-034 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 2 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT PLANNING MANAGER 1.00 $273.01 2 $546 COMM. DEVELOPMENT COMBO: PLAN TECH/ASST PLA 8.00 $1,132.72 2 $2,265 ENGINEERING SR CIVIL ENGINEER + Contract 1.00 $185.06 2 $370 FIRE PREVENTION FIRE PREV SPEC 0.50 $88.16 2 $176 TYPE SUBTOTAL 10.50 $1,678.95 $3,358 TOTALS 10.50 $1,679.00 $3,358 May 24, 2022 Page 487 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. LOT MERGER PL-035 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING APPLICATION Developer/Resident/Business DESCRIPTION OF SERVICE Review of a proposed removal of the property boundary between two lots and checking the drawings of the maps relating to such change. CURRENT FEE STRUCTURE $1,389 per application plus actual cost for contract surveyor REVENUE AND COST COMPARISON UNIT REVENUE: $1,389.00 TOTAL REVENUE: $4,167 UNIT COST: $1,679.00 TOTAL COST: $5,037 UNIT PROFIT (SUBSIDY): $(290.00) TOTAL PROFIT (SUBSIDY): $(870) TOTAL UNITS: 3 PCT. COST RECOVERY: 82.73% SUGGESTED FEE FOR COST RECOVERY OF: 100% $1,680 per application plus $1,500 deposit with charges at actual costs for contract surveyor May 24, 2022 Page 488 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE LOT MERGER REFERENCE NO. PL-035 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 3 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT PLANNING MANAGER 1.00 $273.01 3 $819 COMM. DEVELOPMENT COMBO: PLAN TECH/ASST PLA 8.00 $1,132.72 3 $3,398 ENGINEERING SR CIVIL ENGINEER + Contract 1.00 $185.06 3 $555 FIRE PREVENTION FIRE PREV SPEC 0.50 $88.16 3 $264 TYPE SUBTOTAL 10.50 $1,678.95 $5,037 TOTALS 10.50 $1,679.00 $5,037 May 24, 2022 Page 489 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. LOT TIE COVENANT PL-035A PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING APPLICATION Developer/Resident/Business DESCRIPTION OF SERVICE Review of an agreement to tie two lots together as one. CURRENT FEE STRUCTURE $783 per application REVENUE AND COST COMPARISON UNIT REVENUE: $783.00 TOTAL REVENUE: $783 UNIT COST: $766.00 TOTAL COST: $766 UNIT PROFIT (SUBSIDY): $17.00 TOTAL PROFIT (SUBSIDY): $17 TOTAL UNITS: 1 PCT. COST RECOVERY: 102.22% SUGGESTED FEE FOR COST RECOVERY OF: 100% $785 per application May 24, 2022 Page 490 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. LOT TIE COVENANT PL-035A NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT PLANNING MANAGER 1.00 $273.01 1 $273 COMM. DEVELOPMENT COMBO: PLAN TECH/ASST PLA 3.00 $424.77 1 $425 P&BS ADMIN DIR OF PLANNING & BLDG SA 0.25 $67.99 1 $68 TYPE SUBTOTAL 4.25 $765.77 $766 TOTALS 4.25 $766.00 $766 May 24, 2022 Page 491 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. CERTIFICATE OF COMPLIANCE REVIEW PL-037 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING APPLICATION Developer DESCRIPTION OF SERVICE Prepare a Certificate of Compliance to exempt the applicant from the Subdivision Map Act. CURRENT FEE STRUCTURE $1,647 per application REVENUE AND COST COMPARISON UNIT REVENUE: $1,647.00 TOTAL REVENUE: $1,647 UNIT COST: $1,776.00 TOTAL COST: $1,776 UNIT PROFIT (SUBSIDY): $(129.00) TOTAL PROFIT (SUBSIDY): $(129) TOTAL UNITS: 1 PCT. COST RECOVERY: 92.74% SUGGESTED FEE FOR COST RECOVERY OF: 100% $1,775 per application plus $1,500 deposit with charges at actual costs for contract surveyor May 24, 2022 Page 492 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE CERTIFICATE OF COMPLIANCE REVIEW REFERENCE NO. PL-037 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT PLANNING MANAGER 1.00 $273.01 1 $273 COMM. DEVELOPMENT COMBO: PLAN TECH/ASST PLA 8.00 $1,132.72 1 $1,133 ENGINEERING SR CIVIL ENGINEER + Surveyor 2.00 $370.12 1 $370 TYPE SUBTOTAL 11.00 $1,775.85 $1,776 TOTALS 11.00 $1,776.00 $15776 May 24, 2022 Page 493 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. RECIPROCAL ACCESS EASEMENT PL-038 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING APPLICATION Developer/Resident/Business DESCRIPTION OF SERVICE Review of an easement access that involves multiple parcels where two or more parties are sharing the access. CURRENT FEE STRUCTURE $572 per application plus actual costs for City Attorney REVENUE AND COST COMPARISON UNIT REVENUE: $572.00 TOTAL REVENUE: $572 UNIT COST: $703.00 TOTAL COST: $703 UNIT PROFIT (SUBSIDY): $(131.00) TOTAL PROFIT (SUBSIDY): $(131) TOTAL UNITS: 1 PCT. COST RECOVERY: 81.37% SUGGESTED FEE FOR COST RECOVERY OF: 100% $705 per application plus actual costs for City Attorney May 24, 2022 Page 494 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. RECIPROCAL ACCESS EASEMENT PL-038 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT PLANNING MANAGER 0.50 $136.51 1 $137 COMM. DEVELOPMENT COMBO: PLAN TECH/ASST PLA 4.00 $566.36 1 $566 TYPE SUBTOTAL 4.50 $702.87 $703 TOTALS 4.50 $703.00 $703 May 24, 2022 Page 495 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. CC&R REVIEW PL-039 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING APPLICATION Developer DESCRIPTION OF SERVICE Review of the proposed Covenants, Conditions, and Restrictions for a project to determine conformance with City codes and standards. CURRENT FEE STRUCTURE Actual costs for any City staff and for City Attorney REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $0.00 TOTAL COST: $0 UNIT PROFIT (SUBSIDY): $0.00 TOTAL PROFIT (SUBSIDY): $0 TOTAL UNITS: 1 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% Actual costs for any City staff and for City Attorney May 24, 2022 Page 496 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. CC&R REVIEW PL-039 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST 0.00 $0.00 0 $0 TYPE SUBTOTAL 0.00 $0.00 $0 TOTALS 0.00 $0.00 $0 May 24, 2022 Page 497 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. HISTORIC RESOURCE NOMINATION REVIEW PL-040 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING APPLICATION Developer/Resident/Business DESCRIPTION OF SERVICE Review of an application to nominate a specific parcel of property as an historic resource to make it eligible for tax reductions. CURRENT FEE STRUCTURE Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $0.00 TOTAL COST: $0 UNIT PROFIT (SUBSIDY): $0.00 TOTAL PROFIT (SUBSIDY): $0 TOTAL UNITS: 1 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. May 24, 2022 Page 498 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. HISTORIC RESOURCE NOMINATION REVIEW PL-040 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT PLANNING MANAGER Deposit 0.00 $0.00 1 $0 TYPE SUBTOTAL 0.00 $0.00 $0 TOTALS 0.00 $0.00 $0 May 24, 2022 Page 499 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ADMIN DETERMINATION - DIR DECISION PL-041 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING APPLICATION Developer/Resident/Business DESCRIPTION OF SERVICE Review of a request for an interpretation of a Community Development Director's decision. CURRENT FEE STRUCTURE $1,281 per application REVENUE AND COST COMPARISON UNIT REVENUE: $1,281.00 TOTAL REVENUE: $1,281 UNIT COST: $3,762.00 TOTAL COST: $3,762 UNIT PROFIT (SUBSIDY): $(2,481.00) TOTAL PROFIT (SUBSIDY): $(2,481) TOTAL UNITS: 1 PCT. COST RECOVERY: 34.05% SUGGESTED FEE FOR COST RECOVERY OF: 100% $3,760 per application May 24, 2022 Page 500 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ADMIN DETERMINATION - DIR DECISION PL-041 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT PLANNING MANAGER 5.00 $1,365.05 1 $1,365 COMM. DEVELOPMENT COMBO: TECH/ASST/PRIN PLA 10.00 $1,853.40 1 $1,853 P&BS ADMIN DIR OF PLANNING & BLDG SA 2.00 $543.94 1 $544 TYPE SUBTOTAL 17.00 $3,762.39 $3,762 TOTALS 17.00 $3,762.00 $3,762 May 24, 2022 Page 501 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ADMIN DETERMINATION - PC DECISION PL-042 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING APPLICATION Developer/Resident/Business DESCRIPTION OF SERVICE Review of a request for an interpretation of a Planning Commission decision. CURRENT FEE STRUCTURE $2,192 per application REVENUE AND COST COMPARISON UNIT REVENUE: $2,192.00 TOTAL REVENUE: $2,192 UNIT COST: $6,434.00 TOTAL COST: $6,434 UNIT PROFIT (SUBSIDY): $(4,242.00) TOTAL PROFIT (SUBSIDY): $(4,242) TOTAL UNITS: 1 PCT. COST RECOVERY: 34.07% SUGGESTED FEE FOR COST RECOVERY OF: 100% $6,435 per application May 24, 2022 Page 502 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ADMIN DETERMINATION - PC DECISION PL-042 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT PLANNING MANAGER 7.00 $1,911.07 1 $1,911 COMM. DEVELOPMENT COMBO: TECH/ASST/PRIN PLA 20.00 $3,706.80 1 $3,707 P&BS ADMIN DIR OF PLANNING & BLDG SA 3.00 $815.91 1 $816 TYPE SUBTOTAL 30.00 $6,433.78 $6,434 TOTALS 30.00 $6,434.00 $6,434 May 24, 2022 Page 503 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. TEMPORARY SIGN PERMIT PL-042A PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING APPLICATION Business DESCRIPTION OF SERVICE Review of a temporary sign on private property for compliance with City codes and standards. CURRENT FEE STRUCTURE $249 per application REVENUE AND COST COMPARISON UNIT REVENUE: $249.00 TOTAL REVENUE: $2,490 UNIT COST: $141.60 TOTAL COST: $1,416 UNIT PROFIT (SUBSIDY): $107.40 TOTAL PROFIT (SUBSIDY): $1,074 TOTAL UNITS: 10 PCT. COST RECOVERY: 175.85% SUGGESTED FEE FOR COST RECOVERY OF: 100% $140 per application May 24, 2022 Page 504 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. TEMPORARY SIGN PERMIT PL-042A NOTE TOTAL UNITS Unit Costs are an Average of Total Units 10 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT COMBO: PLAN TECH/ASST PLA 1.00 $141.59 10 $1,416 TYPE SUBTOTAL 1.00 $141.59 $1,416 TOTALS 1.00 $141.60 $1,416 May 24, 2022 Page 505 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. SIGN PROGRAM SIGN PLAN REVIEW PL-043 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING APPLICATION Developer/Business DESCRIPTION OF SERVICE Review of individual signs if part of a sign program to determine compliance with City codes and standards. Signs not part of a sign program will just include a Building Permit. CURRENT FEE STRUCTURE $107 per application REVENUE AND COST COMPARISON UNIT REVENUE: $107.00 TOTAL REVENUE: $1,605 UNIT COST: $141.60 TOTAL COST: $2,124 UNIT PROFIT (SUBSIDY): $(34.60) TOTAL PROFIT (SUBSIDY): $(519) TOTAL UNITS: 15 PCT. COST RECOVERY: 75.56% SUGGESTED FEE FOR COST RECOVERY OF: 100% $140 per application May 24, 2022 Page 506 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. SIGN PROGRAM SIGN PLAN REVIEW PL-043 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 15 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT COMBO: PLAN TECH/ASST PLA 1.00 $141.59 15 $2,124 TYPE SUBTOTAL 1.00 $141.59 $2,124 TOTALS 1.00 $141.60 $2,124 May 24, 2022 Page 507 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. MASTER SIGN PROGRAM PL-044 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING APPLICATION Developer/Business DESCRIPTION OF SERVICE Review the placement and design of signs for a new project to determine conformance with City codes and standards, and monitoring of plan. CURRENT FEE STRUCTURE $653 per application or deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs, as determined by staff REVENUE AND COST COMPARISON UNIT REVENUE: $653.00 TOTAL REVENUE: $9,795 UNIT COST: $1,112.07 TOTAL COST: $16,681 UNIT PROFIT (SUBSIDY): $(459.07) TOTAL PROFIT (SUBSIDY): $(6,886) TOTAL UNITS: 15 PCT. COST RECOVERY: 58.72% SUGGESTED FEE FOR COST RECOVERY OF: 100% $1,110 per application May 24, 2022 Page 508 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. MASTER SIGN PROGRAM PL-044 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 15 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT COMBO: TECH/ASST/PRIN PLA 6.00 $1,112.04 15 $16,681 TYPE SUBTOTAL 6.00 $1,112.04 $16,681 TOTALS 6.00 $1,112.07 $16,681 May 24, 2022 Page 509 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. LARGE FAMILY DAY CARE PERMIT PL-045 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING APPLICATION Business DESCRIPTION OF SERVICE Review of a new Family Day Care operation of more than 6 children for conformance with City codes and standards. CURRENT FEE STRUCTURE $417 per application plus $134 if a public hearing is requested REVENUE AND COST COMPARISON UNIT REVENUE: $417.00 TOTAL REVENUE: $417 UNIT COST: $3,325.00 TOTAL COST: $3,325 UNIT PROFIT (SUBSIDY): $(2,908.00) TOTAL PROFIT (SUBSIDY): $(2,908) TOTAL UNITS: 1 PCT. COST RECOVERY: 12.54% SUGGESTED FEE FOR COST RECOVERY OF: 100% $3,325 per application May 24, 2022 Page 510 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. LARGE FAMILY DAY CARE PERMIT PL-045 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT PLANNING MANAGER 5.00 $1,365.05 1 $1,365 COMM. DEVELOPMENT COMBO: PLAN TECH/ASST PLA 10.00 $1,415.90 1 $1,416 P&BS ADMIN DIR OF PLANNING & BLDG SA 2.00 $543.94 1 $544 TYPE SUBTOTAL 17.00 $3,324.89 $3,325 TOTALS 17.00 $3,325.00 $3,325 May 24, 2022 Page 511 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ZONING CONFORMANCE LETTER/REVIEW PL-047 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING LETTER Developer/Resident/Business DESCRIPTION OF SERVICE Review of the zoning of a particular parcel on request where research is required, usually during the due diligence process of escrow. CURRENT FEE STRUCTURE $736 per letter REVENUE AND COST COMPARISON UNIT REVENUE: $736.00 TOTAL REVENUE: $13,248 UNIT COST: $844.44 TOTAL COST: $15,200 UNIT PROFIT (SUBSIDY): $(108.44) TOTAL PROFIT (SUBSIDY): $(1,952) TOTAL UNITS: 18 PCT. COST RECOVERY: 87.16% SUGGESTED FEE FOR COST RECOVERY OF: 100% $845 per letter May 24, 2022 Page 512 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ZONING CONFORMANCE LETTER/REVIEW PL-047 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 18 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT PLANNING MANAGER 0.50 $136.51 18 $2,457 COMM. DEVELOPMENT COMBO: PLAN TECH/ASST PLA 5.00 $707.95 18 $12,743 TYPE SUBTOTAL 5.50 $844.46 $15,200 TOTALS 5.50 $844.44 $15,200 May 24, 2022 Page 513 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. MODIF. TO DISCRETIONARY APPROVAL PL-048 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING APPLICATION Developer/Resident/Business DESCRIPTION OF SERVICE Review of a modification to an existing discretionary approval to determine compliance with City codes and standards. CURRENT FEE STRUCTURE $6,130 per application REVENUE AND COST COMPARISON UNIT REVENUE: $6,130.00 TOTAL REVENUE: $6,130 UNIT COST: $9,111.00 TOTAL COST: $9,111 UNIT PROFIT (SUBSIDY): $(2,981.00) TOTAL PROFIT (SUBSIDY): $(2,981) TOTAL UNITS: 1 PCT. COST RECOVERY: 67.28% SUGGESTED FEE FOR COST RECOVERY OF: 100% $9,110 per application May 24, 2022 Page 514 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. MODIF. TO DISCRETIONARY APPROVAL PL-048 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT COMBO: ASST PLAN/PRIN PLA 30.00 $6,111.30 1 $6,111 COMM. DEVELOPMENT PLANNING MANAGER 8.00 $2,184.08 1 $2,184 P&BS ADMIN DIR OF PLANNING & BLDG SA 3.00 $815.91 1 $816 TYPE SUBTOTAL 41.00 $9,111.29 $9,111 TOTALS 41.00 $9,111.00 May 24, 2022 Page 515 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. TIME EXTENSION REVIEW PL-049 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING APPLICATION Developer/Resident/Business DESCRIPTION OF SERVICE Review a request to extend the approval period for a development project. CURRENT FEE STRUCTURE $420 per application REVENUE AND COST COMPARISON UNIT REVENUE: $420.00 TOTAL REVENUE: $420 UNIT COST: $693.00 TOTAL COST: $693 UNIT PROFIT (SUBSIDY): $(273.00) TOTAL PROFIT (SUBSIDY): $(273) TOTAL UNITS: 1 PCT. COST RECOVERY: 60.61% SUGGESTED FEE FOR COST RECOVERY OF: 100% $695 per application May 24, 2022 Page 516 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. TIME EXTENSION REVIEW PL-049 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT PLANNING MANAGER 0.50 $136.51 1 $137 COMM. DEVELOPMENT COMBO: TECH/ASST/PRIN PLA 3.00 $556.02 1 $556 TYPE SUBTOTAL 3.50 $692.53 $693 TOTALS 3.50 $693.00 $693 May 24, 2022 Page 517 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. APPEAL TO THE PLANNING COMMISSION PL-050 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING APPEAL Developer/Resident/Business DESCRIPTION OF SERVICE Review, report on, publish, and perform staff work for an appeal of a City staff decision to the Planning Commission. CURRENT FEE STRUCTURE $1,472 per appeal REVENUE AND COST COMPARISON UNIT REVENUE: $1,472.00 TOTAL REVENUE: $1,472 UNIT COST: $13,185.00 TOTAL COST: $13,185 UNIT PROFIT (SUBSIDY): $(11,713.00) TOTAL PROFIT (SUBSIDY): $(11,713) TOTAL UNITS: 1 PCT. COST RECOVERY: 11.16% SUGGESTED FEE FOR COST RECOVERY OF: 50% $6,595 per appeal for 50% cost recovery May 24, 2022 Page 518 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. APPEAL TO THE PLANNING COMMISSION PL-050 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT COMBO: ASST PLAN/PRIN PLA 50.00 $10,185.50 1 $10,186 COMM. DEVELOPMENT PLANNING MANAGER 8.00 $2,184.08 1 $2,184 P&BS ADMIN DIR OF PLANNING & BLDG SA 3.00 $815.91 1 $816 TYPE SUBTOTAL 61.00 $13,185.49 $13,185 TOTALS 61.00 $13,185.00 $13,185 May 24, 2022 Page 519 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. APPEAL TO THE CITY COUNCIL PL-051 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING APPEAL Developer/Resident/Business DESCRIPTION OF SERVICE Review, report on, publish, and perform staff work on an appeal of a Planning Commission decision to the City Council. CURRENT FEE STRUCTURE $2,952 per appeal for 100% cost recovery Inside the Coastal Appeal Zone - No Charge per State law REVENUE AND COST COMPARISON UNIT REVENUE: $2,952.00 TOTAL REVENUE: $2,952 UNIT COST: $11,694.00 TOTAL COST: $11,694 UNIT PROFIT (SUBSIDY): $(8,742.00) TOTAL PROFIT (SUBSIDY): $(8,742) TOTAL UNITS: 1 PCT. COST RECOVERY: 25.24% SUGGESTED FEE FOR COST RECOVERY OF: 50% $5,845 per appeal for 50% cost recovery Inside the Coastal Appeal Zone - No Charge per State law May 24, 2022 Page 520 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. APPEAL TO THE CITY COUNCIL PL-051 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT COMBO: ASST PLAN/PRIN PLA 40.00 $8,148.40 1 $8,148 COMM. DEVELOPMENT PLANNING MANAGER 10.00 $2,730.10 1 $2,730 P&BS ADMIN DIR OF PLANNING & BLDG SA 3.00 $815.91 1 $816 TYPE SUBTOTAL 53.00 $11,694.41 $11,694 TOTALS 53.00 $11,694.00 $11,694 May 24, 2022 Page 521 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. STREET ADDRESS CHANGE/ISSUANCE PL-052 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING APPLICATION Developer/Resident/Business DESCRIPTION OF SERVICE Processing a request for a change to a street address on an existing parcel. CURRENT FEE STRUCTURE $648 per application REVENUE AND COST COMPARISON UNIT REVENUE: $648.00 TOTAL REVENUE: $16,200 UNIT COST: $463.00 TOTAL COST: $11,575 UNIT PROFIT (SUBSIDY): $185.00 TOTAL PROFIT (SUBSIDY): $4,625 TOTAL UNITS: 25 PCT. COST RECOVERY: 139.96% SUGGESTED FEE FOR COST RECOVERY OF: 100% $465 per application May 24, 2022 Page 522 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. STREET ADDRESS CHANGE/ISSUANCE PL-052 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 25 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST INFO SYS GIS ANALYST 2.00 $198.20 25 $4,955 BUILDING SAFETY LIC PRMT SPEC 1 0.50 $51.28 25 $1,282 BUILDING SAFETY SR BLDG INSP 1.00 $213.53 25 $5,338 TYPE SUBTOTAL 3.50 $463.01 $11,575 TOTALS 3.50 $463.00 $11,575 May 24, 2022 Page 523 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. NEW ADDRESS PROCESSING PL-052A PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING APPLICATION Developer/Resident/Business DESCRIPTION OF SERVICE Processing a request for a new street address on an existing parcel. CURRENT FEE STRUCTURE $648 per application REVENUE AND COST COMPARISON UNIT REVENUE: $648.00 TOTAL REVENUE: $648 UNIT COST: $463.00 TOTAL COST: $463 UNIT PROFIT (SUBSIDY): $185.00 TOTAL PROFIT (SUBSIDY): $185 TOTAL UNITS: 1 PCT. COST RECOVERY: 139.96% SUGGESTED FEE FOR COST RECOVERY OF: 100% $465 per application May 24, 2022 Page 524 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE NEW ADDRESS PROCESSING REFERENCE NO. PL-052A NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST INFO SYS GIS ANALYST 2.00 $198.20 1 $198 BUILDING SAFETY LIC PRMT SPEC 1 0.50 $51.28 1 $51 BUILDING SAFETY SR BLDG INSP 1.00 $213.53 1 $214 TYPE SUBTOTAL 3.50 $463.01 $463 TOTALS 3.50 $463.00 $463 May 24, 2022 Page 525 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. GENERAL PLAN MAINTENANCE PL-053 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING PERMIT Developer DESCRIPTION OF SERVICE Maintenance and update of the General Plan. CURRENT FEE STRUCTURE 10% of all Building & Safety permit fees REVENUE AND COST COMPARISON UNIT REVENUE: $44.29 TOTAL REVENUE: $150,015 UNIT COST: $44.29 TOTAL COST: $150,010 UNIT PROFIT (SUBSIDY): $0.00 TOTAL PROFIT (SUBSIDY): $5 TOTAL UNITS: 3,387 PCT. COST RECOVERY: 100.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% 10% of all Building & Safety permit fees May 24, 2022 Page 526 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. GENERAL PLAN MAINTENANCE PL-053 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 3,387 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT $1.5 Mil Over 10 Yrs 0.00 $44.29 3,387 $150,010 TYPE SUBTOTAL 0.00 $44.29 $150,010 TOTALS 0.00 $44.29 $150,010 May 24, 2022 Page 527 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. TEMPORARY USE PERMIT PL-054 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING APPLICATION Comm Group/Business DESCRIPTION OF SERVICE Review of a request for a temporary use of a site, such as holiday lots, special events, carnivals, and construction trailers, to determine compliance with City codes and standards. CURRENT FEE STRUCTURE $1,270 per application REVENUE AND COST COMPARISON UNIT REVENUE: $1,270.00 TOTAL REVENUE: $2,540 UNIT COST: $1,800.50 TOTAL COST: $3,601 UNIT PROFIT (SUBSIDY): $(530.50) TOTAL PROFIT (SUBSIDY): $(1,061) TOTAL UNITS: 2 PCT. COST RECOVERY: 70.54% SUGGESTED FEE FOR COST RECOVERY OF: 100% $1,800 per application May 24, 2022 Page 528 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE TEMPORARY USE PERMIT REFERENCE NO. PL-054 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 2 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT PLANNING MANAGER 3.00 $819.03 2 $1,638 COMM. DEVELOPMENT COMBO: TECH/ASST/PRIN PLA 3.00 $556.02 2 $1,112 STREET SVCS STREET MAINT SUPV 1.00 $153.70 2 $307 CRIME INVESTIGATION POLICE SERGEANT 0.50 $122.63 2 $245 TRAFFIC SAFETY POLICE SERGEANT 0.25 $60.98 2 $122 FIRE PREVENTION FIRE PREV SPEC 0.50 $88.16 2 $176 TYPE SUBTOTAL TOTALS 8.25 $1,800.52 8.25 $1,800.50 $3,601 $3,601 May 24, 2022 Page 529 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ENTERTAINMENT PERMIT PL-055 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING APPLICATION Comm Group/Business DESCRIPTION OF SERVICE Review of a request for live music or dancing in the City to determine compliance with City codes and standards. CURRENT FEE STRUCTURE New - $555 per application Renewal - $57 per renewal REVENUE AND COST COMPARISON UNIT REVENUE: $306.00 TOTAL REVENUE: $6,120 UNIT COST: $64.30 TOTAL COST: $1,286 UNIT PROFIT (SUBSIDY): $241.70 TOTAL PROFIT (SUBSIDY): $4,834 TOTAL UNITS: 20 PCT. COST RECOVERY: 475.89% SUGGESTED FEE FOR COST RECOVERY OF: 100% New - $60 per application Renewal - $70 per renewal May 24, 2022 Page 530 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ENTERTAINMENT PERMIT PL-055 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 20 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST TRAFFIC SAFETY POLICE SERGEANT New 0.25 $60.98 10 $610 TYPE SUBTOTAL 0.25 $60.98 $610 BUSINESS SVCS LIC PRMT SPEC 2 Renewal 0.25 $34.47 10 $345 COMM. DEVELOPMENT SR ADMIN SPEC Renewal 0.25 $33.19 10 $332 TYPE SUBTOTAL 0.50 $67.66 $677 TOTALS 0.75 $64.30 $1,286 May 24, 2022 Page 531 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ADULT USE PLANNING PERMIT PL-056 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING APPLICATION Business DESCRIPTION OF SERVICE Review of an adult use within the City to determine compliance with City codes and standards. CURRENT FEE STRUCTURE Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. REVENUE AND COST COMPARISON UNIT REVENUE: $15,000.00 TOTAL REVENUE: $15,000 UNIT COST: $15,769.00 TOTAL COST: $15,769 UNIT PROFIT (SUBSIDY): $(769.00) TOTAL PROFIT (SUBSIDY): $(769) TOTAL UNITS: 1 PCT. COST RECOVERY: 95.12% SUGGESTED FEE FOR COST RECOVERY OF: 100% Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside or contract costs. May 24, 2022 Page 532 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ADULT USE PLANNING PERMIT PL-056 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT COMBO: ASST PLAN/PRIN PLA 60.00 $12,222.60 1 $12,223 COMM. DEVELOPMENT PLANNING MANAGER 10.00 $2,730.10 1 $2,730 P&BS ADMIN DIR OF PLANNING & BLDG SA 3.00 $815.91 1 $816 TYPE SUBTOTAL 73.00 $15,768.61 $15,769 TOTALS 73.00 $15,769.00 $15,769 May 24, 2022 Page 533 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. AMPLIFIED SOUND PERMIT PL-057 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING APPLICATION Developer/Business DESCRIPTION OF SERVICE Review a request for an event or project that uses amplified sound to determine compliance with City codes and standards. CURRENT FEE STRUCTURE $161 per application REVENUE AND COST COMPARISON UNIT REVENUE: $161.00 TOTAL REVENUE: $7,245 UNIT COST: $239.96 TOTAL COST: $10,798 UNIT PROFIT (SUBSIDY): $(78.96) TOTAL PROFIT (SUBSIDY): $(3,553) TOTAL UNITS: 45 PCT. COST RECOVERY: 67.10% SUGGESTED FEE FOR COST RECOVERY OF: 100% $240 per application May 24, 2022 Page 534 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. AMPLIFIED SOUND PERMIT PL-057 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 45 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT COMBO: TECH/ASST/PRIN PLA 0.25 $46.34 45 $2,085 TRAFFIC SAFETY POLICE SERGEANT 0.25 $60.98 45 $2,744 LIABILITY INSURANCE RISK MGR 1.00 $132.64 45 $5,969 TYPE SUBTOTAL 1.50 $239.96 $10,798 TOTALS 1.50 $239.96 $10,798 May 24, 2022 Page 535 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ANIMAL PERMIT PL-058 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING APPLICATION Resident/Business DESCRIPTION OF SERVICE Review of a request to house more than the standard number of animals allowed by the Municipal Code. CURRENT FEE STRUCTURE $572 per application REVENUE AND COST COMPARISON UNIT REVENUE: $572.00 TOTAL REVENUE: $572 UNIT COST: $137.00 TOTAL COST: $137 UNIT PROFIT (SUBSIDY): $435.00 TOTAL PROFIT (SUBSIDY): $435 TOTAL UNITS: 1 PCT. COST RECOVERY: 417.52% SUGGESTED FEE FOR COST RECOVERY OF: 100% $135 per application May 24, 2022 Page 536 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ANIMAL PERMIT PL-058 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT PLANNING MANAGER 0.50 $136.51 1 $137 TYPE SUBTOTAL 0.50 $136.51 $137 TOTALS 0.50 $137.00 $137 May 24, 2022 Page 537 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ANIMAL PERMIT RENEWAL PL-059 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING RENEWAL Resident/Business DESCRIPTION OF SERVICE Processing the annual renewal of an animal permit. CURRENT FEE STRUCTURE $283 per renewal REVENUE AND COST COMPARISON UNIT REVENUE: $283.00 TOTAL REVENUE: $283 UNIT COST: $68.00 TOTAL COST: $68 UNIT PROFIT (SUBSIDY): $215.00 TOTAL PROFIT (SUBSIDY): $215 TOTAL UNITS: 1 PCT. COST RECOVERY: 416.18% SUGGESTED FEE FOR COST RECOVERY OF: 100% $70 per renewal May 24, 2022 Page 538 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ANIMAL PERMIT RENEWAL PL-059 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT PLANNING MANAGER 0.25 $68.25 1 $68 TYPE SUBTOTAL 0.25 $68.25 $68 TOTALS 0.25 $68.00 $68 May 24, 2022 Page 539 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ANIMAL PERMIT APPEAL PL-060 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING APPEAL Resident/Business DESCRIPTION OF SERVICE Review of an appeal of a staff decision relating to an animal permit. CURRENT FEE STRUCTURE Resident - $1,236 per appeal for 50% cost recovery Non -Resident - $2,466 per appeal for 100% cost recovery REVENUE AND COST COMPARISON UNIT REVENUE: $1,236.00 TOTAL REVENUE: $1,236 UNIT COST: $13,185.00 TOTAL COST: $13,185 UNIT PROFIT (SUBSIDY): $(11,949.00) TOTAL PROFIT (SUBSIDY): $(11,949) TOTAL UNITS: 1 PCT. COST RECOVERY: 9.37% SUGGESTED FEE FOR COST RECOVERY OF: 50% Resident - $6,595 per appeal for 50% cost recovery Non -Resident - $13,185 per appeal for 100% cost recovery May 24, 2022 Page 540 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ANIMAL PERMIT APPEAL PL-060 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT COMBO: ASST PLAN/PRIN PLA 50.00 $10,185.50 1 $10,186 COMM. DEVELOPMENT PLANNING MANAGER 8.00 $2,184.08 1 $2,184 P&BS ADMIN DIR OF PLANNING & BLDG SA 3.00 $815.91 1 $816 TYPE SUBTOTAL 61.00 $13,185.49 $13,185 TOTALS 61.00 $13,185.00 $13,185 May 24, 2022 Page 541 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. BUSINESS ZONING CLEARANCE PL-061 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING BUSINESS Business DESCRIPTION OF SERVICE Review of the zoning of a proposed new business operating within the City. CURRENT FEE STRUCTURE $125 per application (not currently charged) REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $70.80 TOTAL COST: $23,718 UNIT PROFIT (SUBSIDY): $(70.80) TOTAL PROFIT (SUBSIDY): $(23,718) TOTAL UNITS: 335 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% $70 per application May 24, 2022 Page 542 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. BUSINESS ZONING CLEARANCE PL-061 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 335 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT COMBO: PLAN TECH/ASST PLA 0.50 $70.80 335 $23,718 TYPE SUBTOTAL 0.50 $70.80 $23,718 TOTALS 0.50 $70.80 $23,718 May 24, 2022 Page 543 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. HOME OCCUPATION ZONING CLEARANCE PL-061A PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING APPLICATION Business DESCRIPTION OF SERVICE Review of the zoning of a proposed new business operating within a home in the City. CURRENT FEE STRUCTURE $62 per application REVENUE AND COST COMPARISON UNIT REVENUE: $62.00 TOTAL REVENUE: $930 UNIT COST: $69.87 TOTAL COST: $1,048 UNIT PROFIT (SUBSIDY): $(7.87) TOTAL PROFIT (SUBSIDY): $(118) TOTAL UNITS: 15 PCT. COST RECOVERY: 88.74% SUGGESTED FEE FOR COST RECOVERY OF: 100% $70 per application May 24, 2022 Page 544 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. HOME OCCUPATION ZONING CLEARANCE PL-061A NOTE TOTAL UNITS Unit Costs are an Average of Total Units 15 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST BUSINESS SVCS LIC PRMT SPEC 2 0.25 $34.47 15 $517 COMM. DEVELOPMENT COMBO: PLAN TECH/ASST PLA 0.25 $35.40 15 $531 TYPE SUBTOTAL 0.50 $69.87 $1,048 TOTALS 0.50 $69.87 $1,048 May 24, 2022 Page 545 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. PUBLIC NOTICING PL-062 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PLANNING NOTICE Developer/Resident/Business DESCRIPTION OF SERVICE Processing an advertisement in the newspaper where it is required by City codes and standards. CURRENT FEE STRUCTURE Actual costs charged by publication REVENUE AND COST COMPARISON UNIT REVENUE: $175.68 TOTAL REVENUE: $6,500 UNIT COST: $175.68 TOTAL COST: $6,500 UNIT PROFIT (SUBSIDY): $0.00 TOTAL PROFIT (SUBSIDY): $0 TOTAL UNITS: 37 PCT. COST RECOVERY: 100.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% Actual costs charged by publication May 24, 2022 Page 546 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. PUBLIC NOTICING PL-062 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 37 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST COMM. DEVELOPMENT Advertising 0.00 $175.68 37 $6,500 TYPE SUBTOTAL 0.00 $175.68 $6,500 TOTALS 0.00 $175.68 $6,500 May 24, 2022 Page 547 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. FIREARMS DEALER PERMIT PO-001 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE APPLICATION Business DESCRIPTION OF SERVICE Processing a request to operate a firearm dealer business within the City. CURRENT FEE STRUCTURE $1,080 per application REVENUE AND COST COMPARISON UNIT REVENUE: $1,080.00 TOTAL REVENUE: $1,080 UNIT COST: $989.00 TOTAL COST: $989 UNIT PROFIT (SUBSIDY): $91.00 TOTAL PROFIT (SUBSIDY): $91 TOTAL UNITS: 1 PCT. COST RECOVERY: 109.20% SUGGESTED FEE FOR COST RECOVERY OF: 100% $990 per application May 24, 2022 Page 548 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE FIREARMS DEALER PERMIT REFERENCE NO. PO-001 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST POLICE ADMIN POLICE CAPTAIN 0.25 $138.55 1 $139 POLICE ADMIN POLICE RECORDS SUPV 0.50 $115.08 1 $115 CRIME INVESTIGATION POLICE SERGEANT 3.00 $735.78 1 $736 TYPE SUBTOTAL 3.75 $989.41 $989 TOTALS 3.75 $989.00 $989 May 24, 2022 Page 549 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. FORTUNETELLER PERMIT PO-002 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE APPLICATION Business DESCRIPTION OF SERVICE Processing a request to operate a fortuneteller business within the City. CURRENT FEE STRUCTURE $738 per application REVENUE AND COST COMPARISON UNIT REVENUE: $738.00 TOTAL REVENUE: $738 UNIT COST: $687.00 TOTAL COST: $687 UNIT PROFIT (SUBSIDY): $51.00 TOTAL PROFIT (SUBSIDY): $51 TOTAL UNITS: 1 PCT. COST RECOVERY: 107.42% SUGGESTED FEE FOR COST RECOVERY OF: 100% $685 per application May 24, 2022 Page 550 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE FORTUNETELLER PERMIT REFERENCE NO. PO-002 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST POLICE ADMIN POLICE CAPTAIN 0.25 $138.55 1 $139 POLICE ADMIN POLICE RECORDS SUPV 0.25 $57.54 1 $58 CRIME INVESTIGATION POLICE SERGEANT 2.00 $490.52 1 $491 TYPE SUBTOTAL 2.50 $686.61 $687 TOTALS 2.50 $687.00 $687 May 24, 2022 Page 551 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. SECONDHAND DEALER PERMIT PO-003 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE APPLICATION Business DESCRIPTION OF SERVICE Processing a request to operate a fsecondhand dealer business within the City. CURRENT FEE STRUCTURE $311 per application REVENUE AND COST COMPARISON UNIT REVENUE: $311.00 TOTAL REVENUE: $622 UNIT COST: $353.00 TOTAL COST: $706 UNIT PROFIT (SUBSIDY): $(42.00) TOTAL PROFIT (SUBSIDY): $(84) TOTAL UNITS: 2 PCT. COST RECOVERY: 88.10% SUGGESTED FEE FOR COST RECOVERY OF: 100% $355 per application May 24, 2022 Page 552 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE SECONDHAND DEALER PERMIT REFERENCE NO. PO-003 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 2 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST POLICE ADMIN POLICE RECORDS SUPV 1.00 $230.16 2 $460 CRIME INVESTIGATION POLICE SERGEANT 0.50 $122.63 2 $245 TYPE SUBTOTAL 1.50 $352.79 $706 TOTALS 1.50 $353.00 $706 May 24, 2022 Page 553 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. PAWNSHOP PERMIT PO-003A PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE APPLICATION Business DESCRIPTION OF SERVICE Processing a request to operate a pawnshop business within the City. CURRENT FEE STRUCTURE $1,080 per application REVENUE AND COST COMPARISON UNIT REVENUE: $1,080.00 TOTAL REVENUE: $1,080 UNIT COST: $989.00 TOTAL COST: $989 UNIT PROFIT (SUBSIDY): $91.00 TOTAL PROFIT (SUBSIDY): $91 TOTAL UNITS: 1 PCT. COST RECOVERY: 109.20% SUGGESTED FEE FOR COST RECOVERY OF: 100% $990 per application May 24, 2022 Page 554 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE PAWNSHOP PERMIT REFERENCE NO. PO-003A NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST POLICE ADMIN POLICE CAPTAIN 0.25 $138.55 1 $139 POLICE ADMIN POLICE RECORDS SUPV 0.50 $115.08 1 $115 CRIME INVESTIGATION POLICE SERGEANT 3.00 $735.78 1 $736 TYPE SUBTOTAL 3.75 $989.41 $989 TOTALS 3.75 $989.00 $989 May 24, 2022 Page 555 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. BINGO PERMIT PO-004 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE APPLICATION Business/Comm. Group DESCRIPTION OF SERVICE Processing a request to operate a bingo game within the City. CURRENT FEE STRUCTURE Annual Application - $52 per application plus Department of Justice Fee Fee is set by Penal Code Section 326.5(1)(1). Remote Caller Game - $551 REVENUE AND COST COMPARISON UNIT REVENUE: $52.00 TOTAL REVENUE: $52 UNIT COST: $737.00 TOTAL COST: $737 UNIT PROFIT (SUBSIDY): $(685.00) TOTAL PROFIT (SUBSIDY): $(685) TOTAL UNITS: 1 PCT. COST RECOVERY: 7.06% SUGGESTED FEE FOR COST RECOVERY OF: 100% Annual Application - $50 per application plus Department of Justice Fee Fee is set by Penal Code Section 326.5(1)(1). Remote Caller Game - $735 May 24, 2022 Page 556 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE BINGO PERMIT REFERENCE NO. PO-004 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST POLICE ADMIN POLICE CAPTAIN 0.25 $138.55 1 $139 POLICE ADMIN POLICE RECORDS SUPV 1.00 $230.16 1 $230 CRIME INVESTIGATION POLICE SERGEANT 1.50 $367.89 1 $368 TYPE SUBTOTAL 2.75 $736.60 $737 TOTALS 2.75 $737.00 $737 May 24, 2022 Page 557 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. POLICE MASSAGE ESTABLISHMENT PMT. PO-006 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE APPLICATION Business DESCRIPTION OF SERVICE Processinga request of the Police Department to operate a massage establishment within the City and perform the necessary background checks if the operator does not have a State license. CURRENT FEE STRUCTURE $728 per application REVENUE AND COST COMPARISON UNIT REVENUE: $728.00 TOTAL REVENUE: $728 UNIT COST: $668.00 TOTAL COST: $668 UNIT PROFIT (SUBSIDY): $60.00 TOTAL PROFIT (SUBSIDY): $60 TOTAL UNITS: 1 PCT. COST RECOVERY: 108.98% SUGGESTED FEE FOR COST RECOVERY OF: 100% $670 per application May 24, 2022 Page 558 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. POLICE MASSAGE ESTABLISHMENT PMT. PO-006 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST POLICE ADMIN POLICE CAPTAIN 0.25 $138.55 1 $139 POLICE ADMIN POLICE RECORDS SUPV 0.17 $39.13 1 $39 CRIME INVESTIGATION POLICE SERGEANT 2.00 $490.52 1 $491 TYPE SUBTOTAL 2.42 $668.20 $668 TOTALS 2.42 $668.00 $668 May 24, 2022 Page 559 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. MASSAGE THERAPIST PERMIT PO-007 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE APPLICATION Business DESCRIPTION OF SERVICE Processing a request to operate as a massage therapist within the City if the therapist does not have a State license. CURRENT FEE STRUCTURE $150 per application plus County testing fee REVENUE AND COST COMPARISON UNIT REVENUE: $150.00 TOTAL REVENUE: $150 UNIT COST: $180.00 TOTAL COST: $180 UNIT PROFIT (SUBSIDY): $(30.00) TOTAL PROFIT (SUBSIDY): $(30) TOTAL UNITS: 1 PCT. COST RECOVERY: 83.33% SUGGESTED FEE FOR COST RECOVERY OF: 100% $180 per application plus County testing fee May 24, 2022 Page 560 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE MASSAGE THERAPIST PERMIT REFERENCE NO. PO-007 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST POLICE ADMIN POLICE RECORDS SUPV 0.25 $57.54 1 $58 CRIME INVESTIGATION POLICE SERGEANT + County Pass Thru 0.50 $122.63 1 $123 TYPE SUBTOTAL 0.75 $180.17 $180 TOTALS 0.75 $180.00 $180 May 24, 2022 Page 561 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. AUCTION HOUSE PERMIT PO-008 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE APPLICATION Business DESCRIPTION OF SERVICE Processing a request to operate an auction house business within the City. CURRENT FEE STRUCTURE $738 per application REVENUE AND COST COMPARISON UNIT REVENUE: $738.00 TOTAL REVENUE: $738 UNIT COST: $687.00 TOTAL COST: $687 UNIT PROFIT (SUBSIDY): $51.00 TOTAL PROFIT (SUBSIDY): $51 TOTAL UNITS: 1 PCT. COST RECOVERY: 107.42% SUGGESTED FEE FOR COST RECOVERY OF: 100% $685 per application May 24, 2022 Page 562 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE AUCTION HOUSE PERMIT REFERENCE NO. PO-008 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST POLICE ADMIN POLICE CAPTAIN 0.25 $138.55 1 $139 POLICE ADMIN POLICE RECORDS SUPV 0.25 $57.54 1 $58 CRIME INVESTIGATION POLICE SERGEANT 2.00 $490.52 1 $491 TYPE SUBTOTAL 2.50 $686.61 $687 TOTALS 2.50 $687.00 $687 May 24, 2022 Page 563 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. POOL ROOM PERMIT PO-009 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE APPLICATION Business DESCRIPTION OF SERVICE Processing a request to operate a pool room business of mor than three pool tables or more than 30% of the total floor area. CURRENT FEE STRUCTURE $728 per application REVENUE AND COST COMPARISON UNIT REVENUE: $728.00 TOTAL REVENUE: $728 UNIT COST: $668.00 TOTAL COST: $668 UNIT PROFIT (SUBSIDY): $60.00 TOTAL PROFIT (SUBSIDY): $60 TOTAL UNITS: 1 PCT. COST RECOVERY: 108.98% SUGGESTED FEE FOR COST RECOVERY OF: 100% $670 per application May 24, 2022 Page 564 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE POOL ROOM PERMIT REFERENCE NO. PO-009 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST POLICE ADMIN POLICE CAPTAIN 0.25 $138.55 1 $139 POLICE ADMIN POLICE RECORDS SUPV 0.17 $39.13 1 $39 CRIME INVESTIGATION POLICE SERGEANT 2.00 $490.52 1 $491 TYPE SUBTOTAL 2.42 $668.20 $668 TOTALS 2.42 $668.00 $668 May 24, 2022 Page 565 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. TOBACCO PERMIT PO-010 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE APPLICATION Business DESCRIPTION OF SERVICE Processing a request to sell tobacco products within the City. CURRENT FEE STRUCTURE $263 per application REVENUE AND COST COMPARISON UNIT REVENUE: $263.00 TOTAL REVENUE: $263 UNIT COST: $259.00 TOTAL COST: $259 UNIT PROFIT (SUBSIDY): $4.00 TOTAL PROFIT (SUBSIDY): $4 TOTAL UNITS: 1 PCT. COST RECOVERY: 101.54% SUGGESTED FEE FOR COST RECOVERY OF: 100% $265 per application May 24, 2022 Page 566 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE TOBACCO PERMIT REFERENCE NO. PO-010 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST BUSINESS SVCS REVENUE INSP 0.50 $102.49 1 $102 POLICE ADMIN POLICE SVCS OFFICER 1 0.25 $34.07 1 $34 CRIME INVESTIGATION POLICE SERGEANT 0.50 $122.63 1 $123 TYPE SUBTOTAL 1.25 $259.19 $259 TOTALS 1.25 $259.00 $259 May 24, 2022 Page 567 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. MISC. POLICE BUSINESS PERMIT PO-013 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE APPLICATION Business DESCRIPTION OF SERVICE Processing a request to operate a business within the City requiring a police investigation that is not otherwise listed. CURRENT FEE STRUCTURE $781 per application REVENUE AND COST COMPARISON UNIT REVENUE: $781.00 TOTAL REVENUE: $781 UNIT COST: $744.00 TOTAL COST: $744 UNIT PROFIT (SUBSIDY): $37.00 TOTAL PROFIT (SUBSIDY): $37 TOTAL UNITS: 1 PCT. COST RECOVERY: 104.97% SUGGESTED FEE FOR COST RECOVERY OF: 100% $745 per application May 24, 2022 Page 568 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE MISC. POLICE BUSINESS PERMIT REFERENCE NO. PO-013 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST POLICE ADMIN POLICE CAPTAIN 0.25 $138.55 1 $139 POLICE ADMIN POLICE RECORDS SUPV 0.50 $115.08 1 $115 CRIME INVESTIGATION POLICE SERGEANT 2.00 $490.52 1 $491 TYPE SUBTOTAL 2.75 $744.15 $744 TOTALS 2.75 $744.00 $744 May 24, 2022 Page 569 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. CONCEALED WEAPONS PERMIT PO-014 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE APPLICATION Resident/Business DESCRIPTION OF SERVICE Processing a request for a concealed weapons permit to determine if the permit is warranted and poper, and to qualify the applicant for firearms knowlege and skill. CURRENT FEE STRUCTURE Fee is set by State Law: New application - $100 $25 - renewal application Amended application - $10 Psychological testing costs are to be added to the above fee up to $150 20% of the fee is collected upon filing of the initial application and is non-refundable. The balance of the fee is collected on issuance of the license. REVENUE AND COST COMPARISON UNIT REVENUE: $100.00 TOTAL REVENUE: $100 UNIT COST: $1,281.00 TOTAL COST: $1,281 UNIT PROFIT (SUBSIDY): $(1,181.00) TOTAL PROFIT (SUBSIDY): $(1,181) TOTAL UNITS: 1 PCT. COST RECOVERY: 7.81% SUGGESTED FEE FOR COST RECOVERY OF: 10% Fee is set by State Law: New application - $100 $25 - renewal application Amended application - $10 Psychological testing costs are to be added to the above fee up to $150 20% of the fee is collected upon filing of the initial application and is non-refundable. The balance of the fee is collected on issuance of the license. May 24, 2022 Page 570 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. CONCEALED WEAPONS PERMIT PO-014 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST POLICE ADMIN POLICE CHIEF 0.25 $147.56 1 $148 POLICE ADMIN POLICE CAPTAIN 0.25 $138.55 1 $139 POLICE ADMIN POLICE RECORDS SUPV 0.33 $75.95 1 $76 CRIME INVESTIGATION POLICE SERGEANT 3.00 $735.78 1 $736 TRAFFIC SAFETY POLICE SERGEANT Range 0.75 $182.93 1 $183 TYPE SUBTOTAL 4.58 $1,280.77 $1,281 TOTALS 4.58 $1,281.00 $15281 May 24, 2022 Page 571 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. CLEARANCE FORM/LETTER PO-015 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE LETTER Resident/Non-Resident DESCRIPTION OF SERVICE Processing a request for an employment/immigration clearance form and letter. CURRENT FEE STRUCTURE $28 per letter REVENUE AND COST COMPARISON UNIT REVENUE: $28.00 TOTAL REVENUE: $3,724 UNIT COST: $39.13 TOTAL COST: $5,204 UNIT PROFIT (SUBSIDY): $(11.13) TOTAL PROFIT (SUBSIDY): $(1,480) TOTAL UNITS: 133 PCT. COST RECOVERY: 71.56% SUGGESTED FEE FOR COST RECOVERY OF: 100% $40 per letter May 24, 2022 Page 572 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. CLEARANCE FORM/LETTER PO-015 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 133 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST POLICE ADMIN POLICE RECORDS SUPV 0.17 $39.13 133 $5,204 TYPE SUBTOTAL 0.17 $39.13 $5,204 TOTALS 0.17 $39.13 $5,204 May 24, 2022 Page 573 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. RECORDS CHECK - LOCAL PO-016 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE CHECK Resident/Non-Resident DESCRIPTION OF SERVICE Processing a request for a local police records check. CURRENT FEE STRUCTURE $22 per name REVENUE AND COST COMPARISON UNIT REVENUE: $22.00 TOTAL REVENUE: $21,736 UNIT COST: $25.23 TOTAL COST: $24,927 UNIT PROFIT (SUBSIDY): $(3.23) TOTAL PROFIT (SUBSIDY): $(3,191) TOTAL UNITS: 988 PCT. COST RECOVERY: 87.20% SUGGESTED FEE FOR COST RECOVERY OF: 100% $25 per name May 24, 2022 Page 574 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. RECORDS CHECK - LOCAL PO-016 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 988 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST POLICE ADMIN POLICE ASSISTANT 1 0.17 $18.33 988 $18,110 POLICE ADMIN POLICE RECORDS SUPV 0.03 $6.90 988 $6,817 TYPE SUBTOTAL 0.20 $25.23 $24,927 TOTALS 0.20 $25.23 $24,927 May 24, 2022 Page 575 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. CITATION SIGN -OFF SERVICE PO-017 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE CITATION Resident/Non-Resident DESCRIPTION OF SERVICE Sign off of mechanical non-compliance or other citations issued by the El Segundo Police Department. CURRENT FEE STRUCTURE $16 per citation REVENUE AND COST COMPARISON UNIT REVENUE: $16.00 TOTAL REVENUE: $4,768 UNIT COST: $23.17 TOTAL COST: $6,905 UNIT PROFIT (SUBSIDY): $(7.17) TOTAL PROFIT (SUBSIDY): $(2,137) TOTAL UNITS: 298 PCT. COST RECOVERY: 69.05% SUGGESTED FEE FOR COST RECOVERY OF: 100% $23 per citation May 24, 2022 Page 576 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. CITATION SIGN -OFF SERVICE PO-017 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 298 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST POLICE ADMIN POLICE SVCS OFFICER 1 0.17 $23.17 298 $6,905 TYPE SUBTOTAL 0.17 $23.17 $6,905 TOTALS 0.17 $23.17 $6,905 May 24, 2022 Page 577 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. VEHICLE IMPOUND RELEASE PO-018 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE VEHICLE Resident/Non-Resident DESCRIPTION OF SERVICE Collection and release of vehicles impounded by the City. CURRENT FEE STRUCTURE Standard Impound - $220 per vehicle 30 Day/DUI Impound - $306 per vehicle REVENUE AND COST COMPARISON UNIT REVENUE: $236.38 TOTAL REVENUE: $263,092 UNIT COST: $246.19 TOTAL COST: $274,006 UNIT PROFIT (SUBSIDY): $(9.81) TOTAL PROFIT (SUBSIDY): $(10,914) TOTAL UNITS: 1,113 PCT. COST RECOVERY: 96.02% SUGGESTED FEE FOR COST RECOVERY OF: 100% Standard Impound - $240 per vehicle 30 Day/DUI Impound - $280 per vehicle May 24, 2022 Page 578 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. VEHICLE IMPOUND RELEASE PO-018 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1,113 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST POLICE ADMIN POLICE SVCS OFFICER 1 Standard 0.25 $34.07 901 $30,697 PATROL SERVICES POLICE OFFICER Standard - Impound 0.75 $184.55 901 $166,280 CRIME INVESTIGATION POLICE SERGEANT Standard 0.08 $19.62 901 $17,678 TYPE SUBTOTAL 1.08 $238.24 $214,654 POLICE ADMIN POLICE SVCS OFFICER 1 30 Day 0.25 $34.07 212 $7,223 PATROL SERVICES POLICE OFFICER 30 Day - Impound 0.75 $184.57 212 $39,129 CRIME INVESTIGATION POLICE SERGEANT 30 Day 0.25 $61.32 212 $13,000 TYPE SUBTOTAL 1.25 $279.96 $59,352 TOTALS 2.33 $246.19 $274,006 May 24, 2022 Page 579 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. POLICE FALSE ALARM RESPONSE/BILLING PO-019 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE RESPONSE Resident/Business DESCRIPTION OF SERVICE Responding to an alarm by a Police Officer where the officer can find no evidence of forced entry and it is concluded that the alarm was activated due to a malfunction or user mistake. CURRENT FEE STRUCTURE First 3 alarms in a calendar year - No Charge 4th falase alarm - $207 5th false alarm - $312 6th and subsequent false alarm - $415 REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $246.06 TOTAL COST: $270,666 UNIT PROFIT (SUBSIDY): $(246.06) TOTAL PROFIT (SUBSIDY): $(270,666) TOTAL UNITS: 1,100 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% First 3 alarms in a calendar year - No Charge 4th falase alarm - $250 5th false alarm - $350 6th and subsequent false alarm - $450 May 24, 2022 Page 580 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. POLICE FALSE ALARM RESPONSE/BILLING PO-019 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1,100 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PATROL SERVICES POLICE OFFICER 30 WE Of 2 1.00 $246.06 1,100 $270,666 TYPE SUBTOTAL 1.00 $246.06 $270,666 TOTALS 1.00 $246.06 $270,666 May 24, 2022 Page 581 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. POLICE ALARM PERMIT PO-020 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE ALARM Resident/Business DESCRIPTION OF SERVICE Registering a new intrusion alarm with the Police Department. CURRENT FEE STRUCTURE Alarm Permit - No Charge Violation for non -alarm permit - $172 REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $0.00 TOTAL COST: $0 UNIT PROFIT (SUBSIDY): $0.00 TOTAL PROFIT (SUBSIDY): $0 TOTAL UNITS: 63 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% Alarm Permit - No Charge Violation for non -alarm permit - $175 May 24, 2022 Page 582 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. POLICE ALARM PERMIT PO-020 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 63 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST 0.00 $0.00 0 $0 TYPE SUBTOTAL 0.00 $0.00 $0 TOTALS 0.00 $0.00 $0 May 24, 2022 Page 583 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. DUI COLLISION RESPONSE PO-022 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE RESPONSE Resident/Non-Resident DESCRIPTION OF SERVICE Response to a DUI inscident which results in property damage, injury, or death. CURRENT FEE STRUCTURE Charge the fully allocated hourly rates for all responding emergency personnel, not to exceed $12,000 per incident by State law. REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $2,127.13 TOTAL COST: $63,814 UNIT PROFIT (SUBSIDY): $(2,127.13) TOTAL PROFIT (SUBSIDY): $(63,814) TOTAL UNITS: 30 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% Charge the fully allocated hourly rates for all responding emergency personnel, not to exceed $12,000 per incident by State law. May 24, 2022 Page 584 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. DUI COLLISION RESPONSE PO-022 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 30 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PATROL SERVICES POLICE OFFICER 6.00 $1,476.28 30 $44,288 PATROL SERVICES POLICE SERGEANT 2.00 $650.84 30 $19,525 TYPE SUBTOTAL 8.00 $2,127.12 $63,814 TOTALS 8.00 $2,127.13 $63,814 May 24, 2022 Page 585 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. SECOND RESPONSE CALL-BACK PO-023 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE RESPONSE Resident/Business DESCRIPTION OF SERVICE Responding to a loud party or similar disturbance of the peace to quiet the activity after an initial warning. CURRENT FEE STRUCTURE Charge the fully allocated hourly rates for all responding emergency personnel. REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $1,949.64 TOTAL COST: $48,741 UNIT PROFIT (SUBSIDY): $(1,949.64) TOTAL PROFIT (SUBSIDY): $(48,741) TOTAL UNITS: 25 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% Charge the fully allocated hourly rates for all responding emergency personnel. May 24, 2022 Page 586 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. SECOND RESPONSE CALL-BACK PO-023 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 25 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PATROL SERVICES POLICE OFFICER 1st - 15 M/E Of 2 0.50 $123.05 130 $15,997 TYPE SUBTOTAL 0.50 $123.05 $15,997 PATROL SERVICES POLICE OFFICER 2nd - 1 H/E Of 4 4.00 $984.34 25 $24,609 PATROL SERVICES POLICE SERGEANT 2nd 1.00 $325.42 25 $8,136 TYPE SUBTOTAL 5.00 $1,309.76 $32,744 TOTALS 5.50 $1,949.64 $48,741 May 24, 2022 Page 587 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. SPECIAL EVENT POLICE SERVICE PO-025 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE HOUR Business/Comm. Group DESCRIPTION OF SERVICE Providing Police services to special events, such as parade, fairs, circuses, athletic events, etc. CURRENT FEE STRUCTURE Charge the fully allocated hourly rates for all personnel used. REVENUE AND COST COMPARISON UNIT REVENUE: $200.00 TOTAL REVENUE: $200 UNIT COST: $251.00 TOTAL COST: $251 UNIT PROFIT (SUBSIDY): $(51.00) TOTAL PROFIT (SUBSIDY): $(51) TOTAL UNITS: 1 PCT. COST RECOVERY: 79.68% SUGGESTED FEE FOR COST RECOVERY OF: 100% Charge the fully allocated hourly rates for all personnel used. May 24, 2022 Page 588 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. SPECIAL EVENT POLICE SERVICE PO-025 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PATROL SERVICES POLICE OFFICER 1.02 $250.98 1 $251 TYPE SUBTOTAL 1.02 $250.98 $251 TOTALS 1.02 $251.00 $251 May 24, 2022 Page 589 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. FINGERPRINTING ON REQUEST PO-026 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE PRINT Resident/Non-Resident DESCRIPTION OF SERVICE Providing fingerprint service on request for employment or personal reasons. CURRENT FEE STRUCTURE $38 per application plus any DOJ fees REVENUE AND COST COMPARISON UNIT REVENUE: $38.00 TOTAL REVENUE: $18,544 UNIT COST: $44.97 TOTAL COST: $21,945 UNIT PROFIT (SUBSIDY): $(6.97) TOTAL PROFIT (SUBSIDY): $(3,401) TOTAL UNITS: 488 PCT. COST RECOVERY: 84.50% SUGGESTED FEE FOR COST RECOVERY OF: 100% $45 per application plus any DOJ fees May 24, 2022 Page 590 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. FINGERPRINTING ON REQUEST PO-026 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 488 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST POLICE ADMIN POLICE SVCS OFFICER 1 0.33 $44.97 488 $21,945 TYPE SUBTOTAL 0.33 $44.97 $21,945 TOTALS 0.33 $44.97 $21,945 May 24, 2022 Page 591 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. POLICE REPORT/DOCUMENT REPRODUCTION PO-027 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE COPY Resident/Non-Resident DESCRIPTION OF SERVICE Providing copies of a crime report, accident report, or other Police documents. CURRENT FEE STRUCTURE First 5 copies - No Charge Each additional copy - $0.20 per copy REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $1.31 TOTAL COST: $1,717 UNIT PROFIT (SUBSIDY): $(1.31) TOTAL PROFIT (SUBSIDY): $(1,717) TOTAL UNITS: 1,311 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% First 5 copies - No Charge Each additional copy - $0.20 per copy May 24, 2022 Page 592 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. POLICE REPORT/DOCUMENT REPRODUCTION PO-027 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1,311 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST POLICE ADMIN POLICE ASSISTANT 2 0.01 $1.31 1,311 $1,717 TYPE SUBTOTAL 0.01 $1.31 $1,717 TOTALS 0.01 $1.31 $1,717 May 24, 2022 Page 593 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. POLICE PHOTO REPRODUCTION PO-028 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE COPY Resident/Non-Resident DESCRIPTION OF SERVICE Providing copies of crime or accident photographs on request. CURRENT FEE STRUCTURE $38 per request REVENUE AND COST COMPARISON UNIT REVENUE: $38.00 TOTAL REVENUE: $11,514 UNIT COST: $47.90 TOTAL COST: $14,514 UNIT PROFIT (SUBSIDY): $(9.90) TOTAL PROFIT (SUBSIDY): $(3,000) TOTAL UNITS: 303 PCT. COST RECOVERY: 79.33% SUGGESTED FEE FOR COST RECOVERY OF: 100% $48 per request for printed copies May 24, 2022 Page 594 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. POLICE PHOTO REPRODUCTION PO-028 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 303 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST CRIME INVESTIGATION POLICE SVCS OFFICER 2 Printing 0.33 $47.90 303 $14,514 TYPE SUBTOTAL 0.33 $47.90 $14,514 TOTALS 0.33 $47.90 $14,514 May 24, 2022 Page 595 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. POLICE DISPATCH TAPE COPY PO-029 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE DEVICE Residnet/Non-Resident DESCRIPTION OF SERVICE Providing dispatch tape copies on request. CURRENT FEE STRUCTURE $11 per disk REVENUE AND COST COMPARISON UNIT REVENUE: $11.00 TOTAL REVENUE: $2,431 UNIT COST: $59.29 TOTAL COST: $13,103 UNIT PROFIT (SUBSIDY): $(48.29) TOTAL PROFIT (SUBSIDY): $(10,672) TOTAL UNITS: 221 PCT. COST RECOVERY: 18.55% SUGGESTED FEE FOR COST RECOVERY OF: 100% $11 per device May 24, 2022 Page 596 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. POLICE DISPATCH TAPE COPY PO-029 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 221 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST POLICE ADMIN POLICE RECORDS SUPV 0.08 $18.41 221 $4,069 POLICE ADMIN POLICE SVCS OFFICER 1 0.30 $40.88 221 $9,034 TYPE SUBTOTAL 0.38 $59.29 $13,103 TOTALS 0.38 $59.29 $13,103 May 24, 2022 Page 597 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. POLICE ELECTRONIC FILE COPY PO-030 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE DEVICE Resident/Non-Resident DESCRIPTION OF SERVICE Providing Police audio or video tape/DVD copies or other electronic files on request. CURRENT FEE STRUCTURE $11 per disk REVENUE AND COST COMPARISON UNIT REVENUE: $11.00 TOTAL REVENUE: $3,498 UNIT COST: $72.92 TOTAL COST: $23,189 UNIT PROFIT (SUBSIDY): $(61.92) TOTAL PROFIT (SUBSIDY): $(19,691) TOTAL UNITS: 318 PCT. COST RECOVERY: 15.08% SUGGESTED FEE FOR COST RECOVERY OF: 100% $11 per device May 24, 2022 Page 598 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. POLICE ELECTRONIC FILE COPY PO-030 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 318 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST POLICE ADMIN POLICE RECORDS SUPV 0.08 $18.41 318 $5,854 POLICE ADMIN POLICE SVCS OFFICER 1 0.40 $54.51 318 $17,334 TYPE SUBTOTAL 0.48 $72.92 $23,189 TOTALS 0.48 $72.92 $23,189 May 24, 2022 Page 599 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ANIMAL AT -LARGE PICKUP PO-040 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE PICKUP Resident DESCRIPTION OF SERVICE Pick up of a stray at -large animal. CURRENT FEE STRUCTURE 1st offense - $11 2nd offense - $28 3rd and subsequent offense - $43 REVENUE AND COST COMPARISON UNIT REVENUE: $11.00 TOTAL REVENUE: $22 UNIT COST: $136.50 TOTAL COST: $273 UNIT PROFIT (SUBSIDY): $(125.50) TOTAL PROFIT (SUBSIDY): $(251) TOTAL UNITS: 2 PCT. COST RECOVERY: 8.06% SUGGESTED FEE FOR COST RECOVERY OF: 10% 1st offense - $11 2nd offense - $28 3rd and subsequent offense - $43 May 24, 2022 Page 600 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ANIMAL AT -LARGE PICKUP PO-040 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 2 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST POLICE ADMIN POLICE SVCS OFFICER 1 1.00 $136.28 2 $273 TYPE SUBTOTAL 1.00 $136.28 $273 TOTALS 1.00 $136.50 $273 May 24, 2022 Page 601 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. VICIOUS ANIMAL HEARING PO-041 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE HEARING Resident DESCRIPTION OF SERVICE Conducting an investigation and hearing to determine if a particular animal should be classified as vicious. CURRENT FEE STRUCTURE No Charge REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $3,429.00 TOTAL COST: $3,429 UNIT PROFIT (SUBSIDY): $(3,429.00) TOTAL PROFIT (SUBSIDY): $(3,429) TOTAL UNITS: 1 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 0% No Charge May 24, 2022 Page 602 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. VICIOUS ANIMAL HEARING PO-041 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST POLICE ADMIN POLICE CHIEF 0.50 $295.11 1 $295 POLICE ADMIN POLICE CAPTAIN 0.50 $277.11 1 $277 POLICE ADMIN POLICE SVCS OFFICER 1 8.50 $1,158.38 1 $1,158 TRAFFIC SAFETY POLICE LIEUTENANT 2.50 $844.30 1 $844 TRAFFIC SAFETY POLICE SERGEANT 3.50 $853.65 1 $854 TYPE SUBTOTAL 15.50 $3,428.55 $3,429 TOTALS 15.50 $3,429.00 $3,429 May 24, 2022 Page 603 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ANIMAL CONTROL SERVICES PO-047 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT POLICE LICENSE Resident DESCRIPTION OF SERVICE Assuring that dogs and other animals are free of disease, safe, and under control sufficeint not to create a public nuisance or health hazard. CURRENT FEE STRUCTURE Dog License: Spayed/Neutered - $21 Non-Spayed/Neutered - $83 Seniors - $10 Late Fee - $10 REVENUE AND COST COMPARISON UNIT REVENUE: $15.92 TOTAL REVENUE: $15,000 UNIT COST: $31.85 TOTAL COST: $30,003 UNIT PROFIT (SUBSIDY): $(15.93) TOTAL PROFIT (SUBSIDY): $(15,003) TOTAL UNITS: 942 PCT. COST RECOVERY: 50.00% SUGGESTED FEE FOR COST RECOVERY OF: 50% Dog License: Spayed/Neutered - $21 Non-Spayed/Neutered - $83 Seniors - $10 Late Fee - $10 May 24, 2022 Page 604 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ANIMAL CONTROL SERVICES PO-047 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 942 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST ANIMAL CONTROL Prog Exp 0.00 $31.85 942 $30,003 TYPE SUBTOTAL 0.00 $31.85 $30,003 TOTALS 0.00 $31.85 $30,003 May 24, 2022 Page 605 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. WATER SERVICE LATERAL INSPECTION PW-001 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT WATER LATERAL Developer/Resident/Business DESCRIPTION OF SERVICE Inspection of the installation of a new or upgraded water service lateral. CURRENT FEE STRUCTURE 1 1/2" - 2" - $1,194 plus $1,036 refundable deposit 3" - 10" - $1,642 plus $1,554 refundable deposit REVENUE AND COST COMPARISON UNIT REVENUE: $1,283.60 TOTAL REVENUE: $25,672 UNIT COST: $825.35 TOTAL COST: $16,507 UNIT PROFIT (SUBSIDY): $458.25 TOTAL PROFIT (SUBSIDY): $9,165 TOTAL UNITS: 20 PCT. COST RECOVERY: 155.52% SUGGESTED FEE FOR COST RECOVERY OF: 100% 1" - 2" - $740 plus $1,000 refundable deposit 3" - 10" - $1,160 plus $1,500 refundable deposit May 24, 2022 Page 606 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. WATER SERVICE LATERAL INSPECTION PW-001 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 20 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST WATER OPS ADMIN TECH SPEC 0.33 $48.43 20 $969 TYPE SUBTOTAL 0.33 $48.43 $969 WATER OPS WATER MAINT LEADWORKER 1" - 2" 5.00 $693.70 16 $11,099 TYPE SUBTOTAL 5.00 $693.70 $11,099 WATER OPS WATER MAINT LEADWORKER 3" - 10" 8.00 $1,109.92 4 $4,440 TYPE SUBTOTAL 8.00 $1,109.92 $4,440 TOTALS 13.33 $825.35 $16,507 May 24, 2022 Page 607 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. WATER SERVICE PRE -PLAN REVIEW PW-001A PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT WATER APPLICATION Developer/Resident/Business DESCRIPTION OF SERVICE Pre -planning of a new water service installation. CURRENT FEE STRUCTURE $193 per application REVENUE AND COST COMPARISON UNIT REVENUE: $193.00 TOTAL REVENUE: $3,860 UNIT COST: $138.75 TOTAL COST: $2,775 UNIT PROFIT (SUBSIDY): $54.25 TOTAL PROFIT (SUBSIDY): $1,085 TOTAL UNITS: 20 PCT. COST RECOVERY: 139.10% SUGGESTED FEE FOR COST RECOVERY OF: 100% $140 per application May 24, 2022 Page 608 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. WATER SERVICE PRE -PLAN REVIEW PW-001A NOTE TOTAL UNITS Unit Costs are an Average of Total Units 20 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST WATER OPS WATER MAINT LEADWORKER 1.00 $138.74 20 $2,775 TYPE SUBTOTAL 1.00 $138.74 $2,775 TOTALS 1.00 $138.75 $2,775 May 24, 2022 Page 609 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. WATER METER UPGRADE PW-002 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT WATER METER Developer/Resident/Business DESCRIPTION OF SERVICE Installation of a new larger water meter on request. CURRENT FEE STRUCTURE Upgrade up to 1" - $4,551 per meter plus actual cost of meter and materials Upgrade to over 1" - Charge the fully allocated hourly rates for all personnel used plus any materials or outside costs. REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $0.00 TOTAL COST: $0 UNIT PROFIT (SUBSIDY): $0.00 TOTAL PROFIT (SUBSIDY): $0 TOTAL UNITS: 0 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% This service is no longer provided and should be removed from the fee schedule. May 24, 2022 Page 610 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. WATER METER UPGRADE PW-002 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 0 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST 0.00 $0.00 0 $0 TYPE SUBTOTAL 0.00 $0.00 $0 TOTALS 0.00 $0.00 $0 May 24, 2022 Page 611 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. WATER METER UPGRADE INSPECTION PW-002A PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT WATER INSPECTION Developer/Resident/Business DESCRIPTION OF SERVICE Inspection of the installation of an upgraded water meter. CURRENT FEE STRUCTURE None REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $187.20 TOTAL COST: $1,872 UNIT PROFIT (SUBSIDY): $(187.20) TOTAL PROFIT (SUBSIDY): $(1,872) TOTAL UNITS: 10 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% $185 per inspection May 24, 2022 Page 612 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. WATER METER UPGRADE INSPECTION PW-002A NOTE TOTAL UNITS Unit Costs are an Average of Total Units 10 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST WATER OPS ADMIN TECH SPEC 0.33 $48.43 10 $484 WATER OPS WATER MAINT LEADWORKER 1.00 $138.74 10 $1,387 TYPE SUBTOTAL 1.33 $187.17 $1,872 TOTALS 1.33 $187.20 $1,872 May 24, 2022 Page 613 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. WATER METER ABANDONMENT PW-003 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT WATER METER Developer/Resident/Business DESCRIPTION OF SERVICE Removal of an abandoned water meter on request. CURRENT FEE STRUCTURE $226 per meter REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $0.00 TOTAL COST: $0 UNIT PROFIT (SUBSIDY): $0.00 TOTAL PROFIT (SUBSIDY): $0 TOTAL UNITS: 0 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% This service is no longer provided and should be removed from the fee schedule. May 24, 2022 Page 614 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. WATER METER ABANDONMENT PW-003 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 0 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST 0.00 $0.00 0 $0 TYPE SUBTOTAL 0.00 $0.00 $0 TOTALS 0.00 $0.00 $0 May 24, 2022 Page 615 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. WATER METER ABANDONMENT INSPECTION PW-003A PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT WATER INSPECTION Developer/Resident/Business DESCRIPTION OF SERVICE Inspection of the abandonment of an existing water meter. CURRENT FEE STRUCTURE None REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $187.20 TOTAL COST: $1,872 UNIT PROFIT (SUBSIDY): $(187.20) TOTAL PROFIT (SUBSIDY): $(1,872) TOTAL UNITS: 10 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% $185 per inspection May 24, 2022 Page 616 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. WATER METER ABANDONMENT INSPECTION PW-003A NOTE TOTAL UNITS Unit Costs are an Average of Total Units 10 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST WATER OPS ADMIN TECH SPEC 0.33 $48.43 10 $484 WATER OPS WATER MAINT LEADWORKER 1.00 $138.74 10 $1,387 TYPE SUBTOTAL 1.33 $187.17 $1,872 TOTALS 1.33 $187.20 $1,872 May 24, 2022 Page 617 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. TEMPORARY CONSTRUCTION METER PW-004 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT WATER METER Developer/Business DESCRIPTION OF SERVICE Providing a temporary construction water meter on request. CURRENT FEE STRUCTURE Installation - $119 Move - $64 plus refundable deposit to cover the cost of the meter REVENUE AND COST COMPARISON UNIT REVENUE: $151.00 TOTAL REVENUE: $3,020 UNIT COST: $177.45 TOTAL COST: $3,549 UNIT PROFIT (SUBSIDY): $(26.45) TOTAL PROFIT (SUBSIDY): $(529) TOTAL UNITS: 20 PCT. COST RECOVERY: 85.09% SUGGESTED FEE FOR COST RECOVERY OF: 100% Installation - $145 Move - $70 plus refundable deposit to cover the cost of the meter May 24, 2022 Page 618 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. TEMPORARY CONSTRUCTION METER PW-004 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 20 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST WATER OPS ADMIN TECH SPEC Install 0.50 $73.38 20 $1,468 WATER OPS WATER MAINT LEADWORKER Install 0.50 $69.37 20 $1,387 TYPE SUBTOTAL 1.00 $142.75 $2,855 WATER OPS WATER MAINT LEADWORKER Move 0.50 $69.37 10 $694 TYPE SUBTOTAL 0.50 $69.37 $694 TOTALS 1.50 $177.45 $3,549 May 24, 2022 Page 619 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. FIRE FLOW TEST WITNESS PW-005 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT WATER TEST Developer/Resident/Business DESCRIPTION OF SERVICE Witnessing a fire flow test when required. CURRENT FEE STRUCTURE $150 per test REVENUE AND COST COMPARISON UNIT REVENUE: $150.00 TOTAL REVENUE: $2,250 UNIT COST: $177.47 TOTAL COST: $2,662 UNIT PROFIT (SUBSIDY): $(27.47) TOTAL PROFIT (SUBSIDY): $(412) TOTAL UNITS: 15 PCT. COST RECOVERY: 84.52% SUGGESTED FEE FOR COST RECOVERY OF: 100% $175 per test May 24, 2022 Page 620 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. FIRE FLOW TEST WITNESS PW-005 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 15 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST WATER OPS ADMIN TECH SPEC 0.50 $73.38 15 $1,101 WATER OPS WATER MAINT LEADWORKER 0.75 $104.06 15 $1,561 TYPE SUBTOTAL 1.25 $177.44 $2,662 TOTALS 1.25 $177.47 $2,662 May 24, 2022 Page 621 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. DAMAGED METER/SERVICE LINE PW-006 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT WATER METER Resident/Business DESCRIPTION OF SERVICE Repairing a damaged water meter when damaged by a customer. CURRENT FEE STRUCTURE Charge the fully allocated hourly rates for all personnel used plus any materials or outside costs. REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $0.00 TOTAL COST: $0 UNIT PROFIT (SUBSIDY): $0.00 TOTAL PROFIT (SUBSIDY): $0 TOTAL UNITS: 1 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% Charge the fully allocated hourly rates for all personnel used plus any materials or outside costs. May 24, 2022 Page 622 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. DAMAGED METER/SERVICE LINE PW-006 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST WATER OPS WATER MAINT LEADWORKER Actual Costs 0.00 $0.00 1 $0 TYPE SUBTOTAL 0.00 $0.00 $0 TOTALS 0.00 $0.00 $0 May 24, 2022 Page 623 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ANNUAL BACKFLOW DEVICE PROGRAM PW-007 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT WATER DEVICE Resident/Business DESCRIPTION OF SERVICE Administration of the backflow devices located within the City to insure that they are functioning properly. CURRENT FEE STRUCTURE $64 per device per year REVENUE AND COST COMPARISON UNIT REVENUE: $64.00 TOTAL REVENUE: $65,472 UNIT COST: $134.52 TOTAL COST: $137,614 UNIT PROFIT (SUBSIDY): $(70.52) TOTAL PROFIT (SUBSIDY): $(72,142) TOTAL UNITS: 1,023 PCT. COST RECOVERY: 47.58% SUGGESTED FEE FOR COST RECOVERY OF: 100% $135 per device per year May 24, 2022 Page 624 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ANNUAL BACKFLOW DEVICE PROGRAM PW-007 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1,023 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST WATER OPS ADMIN SPEC 80% 1.30 $134.52 1,023 $137,614 TYPE SUBTOTAL 1.30 $134.52 $137,614 TOTALS 1.30 $134.52 $137,614 May 24, 2022 Page 625 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. NEW SEWER LATERAL INSPECTION PW-010 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT SANITATION LATERAL Developer/Resident/Business DESCRIPTION OF SERVICE Inspection of the installation of a new wastewater service lateral. CURRENT FEE STRUCTURE $226 per lateral REVENUE AND COST COMPARISON UNIT REVENUE: $226.00 TOTAL REVENUE: $2,260 UNIT COST: $283.10 TOTAL COST: $2,831 UNIT PROFIT (SUBSIDY): $(57.10) TOTAL PROFIT (SUBSIDY): $(571) TOTAL UNITS: 10 PCT. COST RECOVERY: 79.83% SUGGESTED FEE FOR COST RECOVERY OF: 100% $285 per lateral May 24, 2022 Page 626 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. NEW SEWER LATERAL INSPECTION PW-010 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 10 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST WASTEWATER WASTEWATER SUPV 1.50 $283.11 10 $2,831 TYPE SUBTOTAL 1.50 $283.11 $2,831 TOTALS 1.50 $283.10 $2,831 May 24, 2022 Page 627 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. SEWER CAP INSPECTION PW-011 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT SANITATION CAP Developer/Resident/Business DESCRIPTION OF SERVICE Inspection of the closing and capping of an abandoned sewer line. CURRENT FEE STRUCTURE $226 per cap REVENUE AND COST COMPARISON UNIT REVENUE: $226.00 TOTAL REVENUE: $2,260 UNIT COST: $283.10 TOTAL COST: $2,831 UNIT PROFIT (SUBSIDY): $(57.10) TOTAL PROFIT (SUBSIDY): $(571) TOTAL UNITS: 10 PCT. COST RECOVERY: 79.83% SUGGESTED FEE FOR COST RECOVERY OF: 100% $285 per cap May 24, 2022 Page 628 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. SEWER CAP INSPECTION PW-011 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 10 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST WASTEWATER WASTEWATER SUPV 1.50 $283.11 10 $2,831 TYPE SUBTOTAL 1.50 $283.11 $2,831 TOTALS 1.50 $283.10 $2,831 May 24, 2022 Page 629 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. SEWAGE SPILL RESPONSE PW-012 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT SANITATION SPILL Developer/Resident/Business DESCRIPTION OF SERVICE Response and clean-up of a sewage spill from private property to the public right-of-way. CURRENT FEE STRUCTURE Charge the fully allocated hourly rates for all personnel used plus any materials or outside costs. REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $0.00 TOTAL COST: $0 UNIT PROFIT (SUBSIDY): $0.00 TOTAL PROFIT (SUBSIDY): $0 TOTAL UNITS: 1 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% Charge the fully allocated hourly rates for all personnel used plus any materials or outside costs. May 24, 2022 Page 630 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. SEWAGE SPILL RESPONSE PW-012 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST WASTEWATER WASTEWATER SUPV Actual Cost 0.00 $0.00 1 $0 TYPE SUBTOTAL 0.00 $0.00 $0 TOTALS 0.00 $0.00 $0 May 24, 2022 Page 631 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. NEW UTILITY ACCOUNT PROCESSING PW-015 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT WATER ACCOUNT Resident/Business DESCRIPTION OF SERVICE Processing a new utility account. CURRENT FEE STRUCTURE $92 per new account Deposit: Residential - $69 Commercial - $268 REVENUE AND COST COMPARISON UNIT REVENUE: $92.00 TOTAL REVENUE: $36,064 UNIT COST: $117.22 TOTAL COST: $45,950 UNIT PROFIT (SUBSIDY): $(25.22) TOTAL PROFIT (SUBSIDY): $(9,886) TOTAL UNITS: 392 PCT. COST RECOVERY: 78.49% SUGGESTED FEE FOR COST RECOVERY OF: 100% $115 per new account Deposit: Residential - $70 Commercial - $270 May 24, 2022 Page 632 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. NEW UTILITY ACCOUNT PROCESSING PW-015 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 392 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST WATER OPS ADMIN TECH SPEC 0.33 $48.43 392 $18,985 WATER OPS METER READER/REPAIRER 0.50 $68.79 392 $26,966 TYPE SUBTOTAL 0.83 $117.22 $45,950 TOTALS 0.83 $117.22 $45,950 May 24, 2022 Page 633 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. DELINQUENT UTILITY BILLING PW-016 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT WATER ACCOUNT Resident/Business DESCRIPTION OF SERVICE Processing delinquent utility bills and notifyig delinquent customer of past due status. CURRENT FEE STRUCTURE Delinquent Bill - $14 Red Tag - $31 REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $105.82 TOTAL COST: $110,053 UNIT PROFIT (SUBSIDY): $(105.82) TOTAL PROFIT (SUBSIDY): $(110,053) TOTAL UNITS: 1,040 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 50% Delinquent Bill - $14 Red Tag - $31 May 24, 2022 Page 634 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. DELINQUENT UTILITY BILLING PW-016 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1,040 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST BUSINESS SVCS TREAS & CUST SVCS MGR 3 Hrs/Week 0.13 $38.08 1,040 $39,603 BUSINESS SVCS TREAS & CUST SVCS MGR Red Tag - 1 Hr/Wk 0.04 $12.71 1,040 $13,218 WATER OPS ACCOUNTANT 3 Hr/Wk 0.14 $23.81 1,040 $24,762 WATER OPS ACCOUNTANT Red Tag - 2 Hr/Wk 0.10 $15.87 1,040 $16,505 WATER OPS ADMIN TECH SPEC 1.25 Hr/Month 0.01 $2.12 1,040 $2,205 WATER OPS METER READER/REPAIRER Red Tag - 2 Hr/Wk 0.10 $13.23 1,040 $13,759 TYPE SUBTOTAL 0.52 $105.82 $110,053 TOTALS 0.52 $105.82 $110,053 May 24, 2022 Page 635 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. DELINQUENT UTILITY TURN-OFF/ON PW-017 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT WATER TURN-OFF/ON Resident/Business DESCRIPTION OF SERVICE Turn-off off of a water meter due to non-payment, and ensuing turn -on after payment. CURRENT FEE STRUCTURE $71 per delinquent shut off $68 per reconnection REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $164.18 TOTAL COST: $12,806 UNIT PROFIT (SUBSIDY): $(164.18) TOTAL PROFIT (SUBSIDY): $(12,806) TOTAL UNITS: 78 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% $85 per delinquent shut off $50 per reconnection for compliance with SB 998. May 24, 2022 Page 636 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. DELINQUENT UTILITY TURN-OFF/ON PW-017 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 78 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST WATER OPS ADMIN TECH SPEC Turn Off 0.25 $36.69 78 $2,862 WATER OPS ADMIN TECH SPEC Turn On 0.25 $36.69 78 $2,862 WATER OPS METER READER/REPAIRER Turn Off 0.33 $45.40 78 $3,541 WATER OPS METER READER/REPAIRER Turn On 0.33 $45.40 78 $3,541 TYPE SUBTOTAL 1.16 $164.18 $12,806 TOTALS 1.16 $164.18 $12,806 May 24, 2022 Page 637 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. WATER METER TEST PW-020 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT WATER TEST Resident/Business DESCRIPTION OF SERVICE Check of a water meter due to concerns about the proper functioning of the meter. CURRENT FEE STRUCTURE $294 per meter test (refunded if the meter is found to be running fast) REVENUE AND COST COMPARISON UNIT REVENUE: $294.00 TOTAL REVENUE: $1,470 UNIT COST: $358.00 TOTAL COST: $1,790 UNIT PROFIT (SUBSIDY): $(64.00) TOTAL PROFIT (SUBSIDY): $(320) TOTAL UNITS: 5 PCT. COST RECOVERY: 82.12% SUGGESTED FEE FOR COST RECOVERY OF: 100% $360 per meter test (refunded if the meter is found to be running fast) May 24, 2022 Page 638 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE WATER METER TEST REFERENCE NO. PW-020 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 5 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST WATER OPS ADMIN TECH SPEC 0.33 $48.43 5 $242 WATER OPS METER READER/REPAIRER Test Meter 1.00 $137.57 5 $688 WATER OPS METER READER/REPAIRER Pull Meter 1.00 $137.57 5 $688 WATER OPS METER READER/REPAIRER Call Customer 0.25 $34.39 5 $172 TYPE SUBTOTAL 2.58 $357.96 $1,790 TOTALS 2.58 $358.00 $1,790 May 24, 2022 Page 639 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. REFER TO COLLECTION AGENCY PW-021 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT WATER N/A Resident/Business DESCRIPTION OF SERVICE Recovery of the cost of the collection agency due to a referral due to a delinquent account. CURRENT FEE STRUCTURE 5% of the amount owed to the City REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $0.00 TOTAL COST: $0 UNIT PROFIT (SUBSIDY): $0.00 TOTAL PROFIT (SUBSIDY): $0 TOTAL UNITS: 1 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% 5% of the amount owed to the City May 24, 2022 Page 640 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. REFER TO COLLECTION AGENCY PW-021 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST 0.00 $0.00 0 $0 TYPE SUBTOTAL 0.00 $0.00 $0 TOTALS 0.00 $0.00 $0 May 24, 2022 Page 641 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. BANNER HANGING PW-023 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PUBLIC WORKS BANNER Comm. Group DESCRIPTION OF SERVICE Review and installation of a promotional banner for a community group on request. CURRENT FEE STRUCTURE $182 per banner REVENUE AND COST COMPARISON UNIT REVENUE: $182.00 TOTAL REVENUE: $728 UNIT COST: $817.00 TOTAL COST: $3,268 UNIT PROFIT (SUBSIDY): $(635.00) TOTAL PROFIT (SUBSIDY): $(2,540) TOTAL UNITS: 4 PCT. COST RECOVERY: 22.28% SUGGESTED FEE FOR COST RECOVERY OF: 100% $815 per banner May 24, 2022 Page 642 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE BANNER HANGING REFERENCE NO. PW-023 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 4 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST ENGINEERING PW INSPECTOR 1.00 $87.52 4 $350 STREET MAINT STREET MAINT WORKER 1 4.00 $335.20 4 $1,341 STREET MAINT STREET MAINT WORKER 2 4.00 $394.20 4 $1,577 TYPE SUBTOTAL 9.00 $816.92 $3,268 TOTALS 9.00 $817.00 $3,268 May 24, 2022 Page 643 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. COMMERCIAL HAULER PERMIT PW-025 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PUBLIC WORKS PERMIT Business DESCRIPTION OF SERVICE Review of a commercial waste hauler operating within the City for compliance with City codes and regulations. CURRENT FEE STRUCTURE Full Service - $5,520 per permit Roll-Off/C&D - $1,891 per permit REVENUE AND COST COMPARISON UNIT REVENUE: $3,705.50 TOTAL REVENUE: $7,411 UNIT COST: $3,884.50 TOTAL COST: $7,769 UNIT PROFIT (SUBSIDY): $(179.00) TOTAL PROFIT (SUBSIDY): $(358) TOTAL UNITS: 2 PCT. COST RECOVERY: 95.39% SUGGESTED FEE FOR COST RECOVERY OF: 100% Full Service - $6,310 per permit Roll-Off/C&D - $1.460 per permit May 24, 2022 Page 644 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE COMMERCIAL HAULER PERMIT REFERENCE NO. PW-025 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 2 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST ENGINEERING ENGINEERING TECH Full Service 0.25 $31.10 1 $31 SOLID WASTE RECYCLI SR MGMT ANALYST Full Service 9.00 $1,279.89 1 $1,280 SOLID WASTE RECYCLI Consult -Full Svc 0.00 $5,000.00 1 $5,000 TYPE SUBTOTAL 9.25 $6,310.99 $6,311 ENGINEERING ENGINEERING TECH Roll-Off/C&D 0.25 $31.10 1 $31 SOLID WASTE RECYCLI SR MGMT ANALYST Roll-Off/C&D 3.00 $426.63 1 $427 SOLID WASTE RECYCLI Consult -Roll Off/C&D 0.00 $1,000.00 1 $1,000 TYPE SUBTOTAL 3.25 $1,457.73 $1,458 TOTALS 12.50 $3,884.50 $75769 May 24, 2022 Page 645 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. SELF HAUL WASTE PERMIT PW-026 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT PUBLIC WORKS PERMIT Resident DESCRIPTION OF SERVICE Review of a request by a resident to self -haul their waste. CURRENT FEE STRUCTURE None REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $789.00 TOTAL COST: $789 UNIT PROFIT (SUBSIDY): $(789.00) TOTAL PROFIT (SUBSIDY): $(789) TOTAL UNITS: 1 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% $790 per permit May 24, 2022 Page 646 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE SELF HAUL WASTE PERMIT REFERENCE NO. PW-026 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST SOLID WASTE RECYCLI SR MGMT ANALYST 4.00 $568.84 1 $569 SOLID WASTE RECYCLI Consultant 0.00 $220.00 1 $220 TYPE SUBTOTAL 4.00 $788.84 $789 TOTALS 4.00 $789.00 $789 May 24, 2022 Page 647 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ADULT SPORTS REC-001 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT RECREATION PARTICIPANT Resident/Non-Resident DESCRIPTION OF SERVICE Providing adult sports programs to the community, such as basketball, softball, kickball, and soccer. CURRENT FEE STRUCTURE Basketball: Resident - $203 Non -Resident - $243 Softball: Resident - $353 Non -Resident - $426 Kickball: Resident - $304 Non -Resident - $365 Soccer: Resident - $203 Non -Resident - $243 REVENUE AND COST COMPARISON UNIT REVENUE: $59.98 TOTAL REVENUE: $79,895 UNIT COST: $89.43 TOTAL COST: $119,121 UNIT PROFIT (SUBSIDY): $(29.45) TOTAL PROFIT (SUBSIDY): $(39,226) TOTAL UNITS: 1,332 PCT. COST RECOVERY: 67.07% SUGGESTED FEE FOR COST RECOVERY OF: 40% Recreation Programs as a whole are currently recovering 39.6% of their direct costs, which are defined as direct salaries and benefits as well as direct operating expenses. The goal for Recreation Programs as a whole should be 40% Direct Cost Recovery. May 24, 2022 Page 648 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. ADULT SPORTS REC-001 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1,332 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST REC OPERATIONS Ballfield MainURepl 0.00 $13.20 1,332 $17,582 REC-SPORTS RECREATION SUPV. 10% 0.13 $17.80 1,332 $23,710 REC-SPORTS TEMP EMPLOYEES $39,000 1.95 $55.88 1,332 $74,432 REC-SPORTS Supplies 0.00 $2.55 1,332 $3,397 TYPE SUBTOTAL 2.08 $89.43 $119,121 TOTALS 2.08 $89.43 $119,121 May 24, 2022 Page 649 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. DAY CAMPS REC-003 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT RECREATION PARTICIPANT Resident/Non-Resident DESCRIPTION OF SERVICE Providing Winter, Summer, and Spring Break Day Camps and sports camps to the community CURRENT FEE STRUCTURE Sports Camp: Resident - $51 Non -Resident - $66 Camp Cowabunga Regular Day: Resident - $177 Non -Resident - $213 Resident Multi -Child - $152 Non -Resident Multi -Child - $183 Camp Cowabunga Extended Day: Resident - $203 Non -Resident - $243 Resident Multi -Child - $177 Non -Resident Multi -Child - $213 Tiny Tots: Resident - $51 Non -Resident - $66 REVENUE AND COST COMPARISON UNIT REVENUE: $155.29 TOTAL REVENUE: $255,297 UNIT COST: $204.03 TOTAL COST: $335,425 UNIT PROFIT (SUBSIDY): $(48.74) TOTAL PROFIT (SUBSIDY): $(80,128) TOTAL UNITS: 1,644 PCT. COST RECOVERY: 76.11% SUGGESTED FEE FOR COST RECOVERY OF: 40% Recreation Programs as a whole are currently recovering 39.6% of their direct costs, which are defined as direct salaries and benefits as well as direct operating expenses. The goal for Recreation Programs as a whole should be 40% Direct Cost Recovery. May 24, 2022 Page 650 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. DAY CAMPS REC-003 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1,644 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST REC OPERATIONS TEMP EMPLOYEES $133,331 5.35 $165.61 1,644 $272,263 REC OPERATIONS Supplies 0.00 $8.52 1,644 $14,007 REC OPERATIONS Facility Cost 0.00 $3.48 1,644 $5,721 CULTURAL ARTS RECREATION COORD. 15% 0.15 $16.97 1,644 $27,899 CULTURAL ARTS RECREATION SUPV. 5% 0.05 $6.41 1,644 $10,538 PROP A REC TRIPS Transportation 0.00 $3.04 1,644 $4,998 TYPE SUBTOTAL 5.56 $204.03 $335,425 TOTALS 5.56 $204.03 $335,425 May 24, 2022 Page 651 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. TEEN CENTER/AFTERSCHOOL REC-004 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT RECREATION N/A Resident/Non-Resident DESCRIPTION OF SERVICE Maintenance of the Teen Center and providing teen services and afterschool program to the community. CURRENT FEE STRUCTURE GABIT - Spring and Summer: Resident - No Charge Non -Resident - $15 per player Snowboard Trip - $66 Resident and $81 Non -Resident Golf Tournament - $51 per golfer Skate Tournament - $15 - Resident or Non -Resident Teen Camp: Resident - $100 Non-Residnet - $125 REVENUE AND COST COMPARISON UNIT REVENUE: $1,808.00 TOTAL REVENUE: $1,808 UNIT COST: $423,382.00 TOTAL COST: $423,382 UNIT PROFIT (SUBSIDY): $(421,574.00) TOTAL PROFIT (SUBSIDY): $(421,574) TOTAL UNITS: 1 PCT. COST RECOVERY: 0.43% SUGGESTED FEE FOR COST RECOVERY OF: 40% Recreation Programs as a whole are currently recovering 39.6% of their direct costs, which are defined as direct salaries and benefits as well as direct operating expenses. The goal for Recreation Programs as a whole should be 40% Direct Cost Recovery. May 24, 2022 Page 652 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. TEEN CENTER/AFTERSCHOOL REC-004 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST REC OPERATIONS CULTURAL ARTS TEEN CENTER TEEN CENTER FD 702 TEEN CENTER RECREATION COORD TEMP EMPLOYEES Facility Cost 0.00 $119,982.90 1 $119,983 50% 834.00 $92,999.34 1 $92,999 $101,782 7,000.00 $190,400.00 1 $190,400 Prog Exp 0.00 $10,000.00 1 $10,000 Prog Exp 0.00 $10,000.00 1 $10,000 TYPE SUBTOTAL 7,834.00 $423,382.24 $423,382 TOTALS 7,834.00 $423,382.00 $423,382 May 24, 2022 Page 653 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. RECREATION CLASSES REC-005 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT RECREATION PARTICIPANT Resident/Non-Resident DESCRIPTION OF SERVICE Providing recreation classes to the community. CURRENT FEE STRUCTURE The instructor receives 70% of the class fee and the City receives 30% of the class fee. REVENUE AND COST COMPARISON UNIT REVENUE: $104,993.00 TOTAL REVENUE: $104,993 UNIT COST: $538,048.00 TOTAL COST: $538,048 UNIT PROFIT (SUBSIDY): $(433,055.00) TOTAL PROFIT (SUBSIDY): $(433,055) TOTAL UNITS: 1 PCT. COST RECOVERY: 19.51% SUGGESTED FEE FOR COST RECOVERY OF: 40% Recreation Programs as a whole are currently recovering 39.6% of their direct costs, which are defined as direct salaries and benefits as well as direct operating expenses. The goal for Recreation Programs as a whole should be 40% Direct Cost Recovery. May 24, 2022 Page 654 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE RECREATION CLASSES REFERENCE NO. REC-005 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST REC OPERATIONS TEMP EMPLOYEES $17,617 1,169.28 $36,165.83 1 $36,166 REC OPERATIONS Facility Cost 0.00 $258,773.08 1 $258,773 CULTURAL ARTS RECREATION COORD. 12% - Contract Camps 200.16 $22,319.84 1 $22,320 CULTURAL ARTS RECREATION SUPV. 25% 417.00 $52,658.76 1 $52,659 CULTURAL ARTS TEMP EMPLOYEES $19,549 1,302.18 $40,536.86 1 $40,537 CULTURAL ARTS Instructors 0.00 $30,000.00 1 $30,000 REC-SPORTS RECREATION SUPV. 3% 50.04 $7,111.68 1 $7,112 REC-SPORTS TEMP EMPLOYEES $21,000 1,400.00 $40,082.00 1 $40,082 REC-SPORTS Supplies 0.00 $6,400.00 1 $6,400 REC-SPORTS Prof Services 0.00 $44,000.00 1 $44,000 TYPE SUBTOTAL 4,538.66 $538,048.05 $538,048 TOTALS 4,538.66 $538,048.00 $538,048 May 24, 2022 Page 655 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. HILLTOP POOL REC-006 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT RECREATION PARTICIPANT Resident/Non-Resident DESCRIPTION OF SERVICE Providing aquatics services at the Hilltop Pool to the community. CURRENT FEE STRUCTURE Card Holders - No Charge Swimnastics or Lap/Rec Swim (Non -Card Holder) - $5.50 Group Lessons: Resident - $48 Non -Resident - $60 Private Lessons: Resident - $80 Non -Resident - $100 Various rental fees REVENUE AND COST COMPARISON UNIT REVENUE: $20,740.00 TOTAL REVENUE: $20,740 UNIT COST: $353,253.00 TOTAL COST: $353,253 UNIT PROFIT (SUBSIDY): $(332,513.00) TOTAL PROFIT (SUBSIDY): $(332,513) TOTAL UNITS: 1 PCT. COST RECOVERY: 5.87% SUGGESTED FEE FOR COST RECOVERY OF: 40% Recreation Programs as a whole are currently recovering 39.6% of their direct costs, which are defined as direct salaries and benefits as well as direct operating expenses. The goal for Recreation Programs as a whole should be 40% Direct Cost Recovery. May 24, 2022 Page 656 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. HILLTOP POOL REC-006 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST AQUATICS RECREATION SUPV. 10% 166.80 $26,979.90 1 $26,980 AQUATICS TEMP EMPLOYEES $57,468 4,000.00 $160,040.00 1 $160,040 AQUATICS Facility Maint 0.00 $94,211.78 1 $94,212 AQUATICS Prog Exp 0.00 $16,000.00 1 $16,000 WISEBURN AQUATICS RECREATION COORD. 10% 166.80 $16,021.14 1 $16,021 BUILDING REPLACEMEI• Facil Replace 0.00 $40,000.00 1 $40,000 TYPE SUBTOTAL 4,333.60 $353,252.82 $353,253 TOTALS 4,333.60 $353,253.00 $353,253 May 24, 2022 Page 657 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. WISEBURN POOL REC-006A PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT RECREATION PARTICIPANT Resident/Non-Resident DESCRIPTION OF SERVICE Providing aquatics services at the Wiseburn Aquatics Center to the community. CURRENT FEE STRUCTURE Group Lessons: Resident - $48 Non -Resident - $60 Private Lessons: Resident - $80 Non -Resident - $100 Lifeguard Class: Resident - $200 Non -Resident - $240 Guard In -Training: Resident - $51 Non -Resident - $66 Special Events: Resident - $5 Non -Resident - $6 Various rental fees REVENUE AND COST COMPARISON UNIT REVENUE: $1,142,770.00 TOTAL REVENUE: $1,142,770 UNIT COST: $2,176,485.00 TOTAL COST: $2,176,485 UNIT PROFIT (SUBSIDY): $(1,033,715.00) TOTAL PROFIT (SUBSIDY): $(1,033,715) TOTAL UNITS: 1 PCT. COST RECOVERY: 52.51% SUGGESTED FEE FOR COST RECOVERY OF: 100% May 24, 2022 Page 658 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. WISEBURN POOL REC-006A NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST AQUATICS RECREATION SUPV. 90% 1,501.20 $242,819.10 1 $242,819 WISEBURN AQUATICS RECREATION COORD. 90% 1,501.20 $144,190.26 1 $144,190 WISEBURN AQUATICS TEMP EMPLOYEES $852,931 46,054.00 $1,614,653.24 1 $1,614,653 WISEBURN AQUATICS Facility Maintenance 0.00 $80,672.44 1 $80,672 WISEBURN AQUATICS Program Expense 0.00 $44,150.00 1 $44,150 BUILDING REPLACEMEI• Heater Replace 0.00 $50,000.00 1 $50,000 TYPE SUBTOTAL 49,056.40 $2,176,485.04 $2,176,485 TOTALS 49,056.40 $2,176,485.00 $2,176,485 May 24, 2022 Page 659 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. RECREATION CARD REGISTRATION REC-007 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT RECREATION CARD Resident/Non-Resident DESCRIPTION OF SERVICE Processing of Recreation Cards that entitles the card bearer to certain benefits. CURRENT FEE STRUCTURE Adult - $15 Youth - $10 Senior/Infant - $5 Replacement - $5 REVENUE AND COST COMPARISON UNIT REVENUE: $12.61 TOTAL REVENUE: $66,000 UNIT COST: $5.60 TOTAL COST: $29,299 UNIT PROFIT (SUBSIDY): $7.01 TOTAL PROFIT (SUBSIDY): $36,701 TOTAL UNITS: 5,232 PCT. COST RECOVERY: 225.26% SUGGESTED FEE FOR COST RECOVERY OF: 40% Recreation Programs as a whole are currently recovering 39.6% of their direct costs, which are defined as direct salaries and benefits as well as direct operating expenses. The goal for Recreation Programs as a whole should be 40% Direct Cost Recovery. May 24, 2022 Page 660 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. RECREATION CARD REGISTRATION REC-007 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 5,232 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST REC OPERATIONS TEMP EMPLOYEES 0.17 $5.26 5,232 $27,520 REC-SPORTS Supplies 0.00 $0.34 5,232 $1,779 TYPE SUBTOTAL 0.17 $5.60 $29,299 TOTALS 0.17 $5.60 $29,299 May 24, 2022 Page 661 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. YOUTH DRAMA REC-008 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT RECREATION PARTICIPANT Resident/Non-Resident DESCRIPTION OF SERVICE Providing a youth drama program to the community. CURRENT FEE STRUCTURE various performance ticket prices. REVENUE AND COST COMPARISON UNIT REVENUE: $125.98 TOTAL REVENUE: $16,000 UNIT COST: $1,253.33 TOTAL COST: $159,173 UNIT PROFIT (SUBSIDY): $(1,127.35) TOTAL PROFIT (SUBSIDY): $(143,173) TOTAL UNITS: 127 PCT. COST RECOVERY: 10.05% SUGGESTED FEE FOR COST RECOVERY OF: 40% Recreation Programs as a whole are currently recovering 39.6% of their direct costs, which are defined as direct salaries and benefits as well as direct operating expenses. The goal for Recreation Programs as a whole should be 40% Direct Cost Recovery. May 24, 2022 Page 662 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. YOUTH DRAMA REC-008 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 127 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST REC OPERATIONS Facility Cost 0.00 $660.96 127 $83,942 CULTURAL ARTS RECREATION SUPV. 15% 1.97 $248.78 127 $31,595 CULTURAL ARTS TEMP EMPLOYEES $1,754 0.92 $28.63 127 $3,636 CULTURAL ARTS Suppl/Contr/Fee 0.00 $314.96 127 $40,000 TYPE SUBTOTAL 2.89 $1,253.33 $159,173 TOTALS 2.89 $1,253.33 $159,173 May 24, 2022 Page 663 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. SENIOR SERVICES REC-009 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT RECREATION N/A Resident/Non-Resident DESCRIPTION OF SERVICE Providing senior citizen services to the community CURRENT FEE STRUCTURE Classes - The instructor receives 70% of the class fee and the City receives 30% of the class fee. REVENUE AND COST COMPARISON UNIT REVENUE: $16,540.00 TOTAL REVENUE: $16,540 UNIT COST: $489,144.00 TOTAL COST: $489,144 UNIT PROFIT (SUBSIDY): $(472,604.00) TOTAL PROFIT (SUBSIDY): $(472,604) TOTAL UNITS: 1 PCT. COST RECOVERY: 3.38% SUGGESTED FEE FOR COST RECOVERY OF: 40% Recreation Programs as a whole are currently recovering 39.6% of their direct costs, which are defined as direct salaries and benefits as well as direct operating expenses. The goal for Recreation Programs as a whole should be 40% Direct Cost Recovery. May 24, 2022 Page 664 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. SENIOR SERVICES REC-009 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PARKS MAINT PARK MAINT WORKER SENIOR IN -HOME CARE TEMP EMPLOYEES SENIOR IN -HOME CARE DELIVERED MEALS TEMP EMPLOYEES DELIVERED MEALS COMMUNITY OUTREACI REC OPERATIONS JOSLYN SR CENTER RECREATION SUPV. JOSLYN SR CENTER TEMP EMPLOYEES JOSLYN SR CENTER SENIOR HOUSING SENIOR HOUSING FD 702 JOSLYN SR CEN 365 H/Y - Set -Up 365.00 $32,368.20 1 $32,368 $4,100 200.00 $9,190.00 1 $9,190 Prog Exp 0.00 $20,000.00 1 $20,000 $8,900 600.00 $16,974.00 1 $16,974 Prog Exp 0.00 $25,000.00 1 $25,000 Prog Exp 0.00 $16,000.00 1 $16,000 Facility Cost 0.00 $96,088.67 1 $96,089 31 % 517.08 $75,121.38 1 $75,121 $53,000 3,600.00 $108,972.00 1 $108,972 Prog Exp 0.00 $49,500.00 1 $49,500 CAP Charges 0.00 $9,616.92 1 $9,617 Prog Exp 0.00 $15,313.00 1 $15,313 Prog Exp 0.00 $15,000.00 1 $15,000 TYPE SUBTOTAL 5,282.08 $489,144.17 $489,144 TOTALS 5,282.08 $489,144.00 $489,144 May 24, 2022 Page 665 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. BLOCK PARTY PERMIT REC-010 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT RECREATION APPLICATION Resident DESCRIPTION OF SERVICE Processing a request for a neighborhood block party on a City street. CURRENT FEE STRUCTURE Processing fee - $25 REVENUE AND COST COMPARISON UNIT REVENUE: $25.00 TOTAL REVENUE: $250 UNIT COST: $429.40 TOTAL COST: $4,294 UNIT PROFIT (SUBSIDY): $(404.40) TOTAL PROFIT (SUBSIDY): $(4,044) TOTAL UNITS: 10 PCT. COST RECOVERY: 5.82% SUGGESTED FEE FOR COST RECOVERY OF: 100% Processing fee - $430 for 100% Direct Cost Recovery May 24, 2022 Page 666 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. BLOCK PARTY PERMIT REC-010 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 10 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST STREET SVCS STREET MAINT SUPV 2.00 $307.40 10 $3,074 TRAFFIC SAFETY POLICE SERGEANT 0.50 $121.95 10 $1,220 TYPE SUBTOTAL 2.50 $429.35 $4,294 TOTALS 2.50 $429.40 $4,294 May 24, 2022 Page 667 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. PRIVATE SPEC. EVENT PERMIT/SERVICES REC-011 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT RECREATION APPLICATION Comm. Group/Business DESCRIPTION OF SERVICE Processing a request for a private special event on public property and providing support services on the day of hte event. CURRENT FEE STRUCTURE Processing fee - $60 Event Staffing - Actual costs based on fee waiver category REVENUE AND COST COMPARISON UNIT REVENUE: $860.00 TOTAL REVENUE: $17,200 UNIT COST: $2,948.80 TOTAL COST: $58,976 UNIT PROFIT (SUBSIDY): $(2,088.80) TOTAL PROFIT (SUBSIDY): $(41,776) TOTAL UNITS: 20 PCT. COST RECOVERY: 29.16% SUGGESTED FEE FOR COST RECOVERY OF: 100% Processing fee - $490 for 100% Direct Cost Recovery Event Staffing - Actual costs based on fee waiver category May 24, 2022 Page 668 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. PRIVATE SPEC. EVENT PERMIT/SERVICES REC-011 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 20 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST STREET SVCS STREET MAINT SUPV 1.00 $153.70 20 $3,074 PARKS MAINT PARK MAINT SUPT 0.50 $90.84 20 $1,817 TRAFFIC SAFETY POLICE LIEUTENANT 0.50 $168.86 20 $3,377 FIRE PREVENTION FIRE PREV SPEC 0.50 $88.16 20 $1,763 TYPE SUBTOTAL 2.50 $501.56 $10,031 STREET MAINT STREET MAINT WORKER 1 254 Hr/Yr 12.70 $1,064.43 20 $21,289 STREET MAINT STREET MAINT WORKER 2 222 Hr/Yr 11.10 $1,093.91 20 $21,878 PARKS MAINT PARK MAINT SUPV 8 Hr/Yr 0.40 $60.92 20 $1,218 PARKS MAINT PARK MAINT WORKER 31 Hr/Yr 1.54 $136.83 20 $2,737 PARKS MAINT TREE MAINT WORKER 20 Hr/Yr 1.00 $91.17 20 $1,823 TYPE SUBTOTAL 26.75 $2,447.26 $48,945 TOTALS 29.25 $2,948.80 $58,976 May 24, 2022 Page 669 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. FARMERS MARKET REC-012 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT RECREATION N/A Resident/Non-Resident DESCRIPTION OF SERVICE Providing the weekly Farmers Market to the community. CURRENT FEE STRUCTURE various vendor fees REVENUE AND COST COMPARISON UNIT REVENUE: $36,000.00 TOTAL REVENUE: $36,000 UNIT COST: $67,441.00 TOTAL COST: $67,441 UNIT PROFIT (SUBSIDY): $(31,441.00) TOTAL PROFIT (SUBSIDY): $(31,441) TOTAL UNITS: 1 PCT. COST RECOVERY: 53.38% SUGGESTED FEE FOR COST RECOVERY OF: 85% No Change May 24, 2022 Page 670 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. FARMERS MARKET REC-012 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST PARKS MAINT PARK MAINT WORKER PARKS MAINT TEMP EMPLOYEES FARMERS MARKET TEMP EMPLOYEES FARMERS MARKET 48 Hr/Yr 48.00 $4,256.64 1 $4,257 51 Hr/Yr 74.80 $2,134.79 1 $2,135 $25,918 1,800.00 $54,450.00 1 $54,450 Prog Exp 0.00 $6,600.00 1 $6,600 TYPE SUBTOTAL 1,922.80 $67,441.43 $67,441 TOTALS 1,922.80 $67,441.00 $67,441 May 24, 2022 Page 671 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. CITY SPECIAL EVENTS REC-013 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT RECREATION N/A Resident -Non -Resident DESCRIPTION OF SERVICE Providing City -sponsored special events to the community. CURRENT FEE STRUCTURE Various vendor and entrance fees REVENUE AND COST COMPARISON UNIT REVENUE: $5,000.00 TOTAL REVENUE: $5,000 UNIT COST: $866,643.00 TOTAL COST: $866,643 UNIT PROFIT (SUBSIDY): $(861,643.00) TOTAL PROFIT (SUBSIDY): $(861,643) TOTAL UNITS: 1 PCT. COST RECOVERY: 0.58% SUGGESTED FEE FOR COST RECOVERY OF: 15% No Change May 24, 2022 Page 672 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. CITY SPECIAL EVENTS REC-013 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS STREET MAINT STREET MAINT WORKER 1 261 Hr/Yr 261.00 $21,871.80 1 $21,872 STREET MAINT STREET MAINT WORKER 2 105 Hr/Yr 105.00 $10,347.75 1 $10,348 STREET MAINT STREET MAINT SUPV 72 Hr/Yr 72.00 $12,787.20 1 $12,787 PARKS MAINT PARK MAINT SUPV 20 Hr/Yr 20.00 $3,042.20 1 $3,042 PARKS MAINT PARK MAINT WORKER 78 Hr/Yr 78.00 $6,917.04 1 $6,917 PARKS MAINT TEMP EMPLOYEES 10 Hr/Yr 14.67 $418.68 1 $419 PARKS MAINT TREE MAINT WORKER 23 Hr/Yr 23.00 $2,094.84 1 $2,095 PW TRAFFIC SAFETY STREET MAINT LEADWORKER 72 Hr/Yr 72.00 $8,174.88 1 $8,175 PW TRAFFIC SAFETY STREET MAINT WORKER 2 72 Hr/Yr 72.00 $6,565.68 1 $6,566 CULTURAL ARTS RECREATION COORD. 13% 216.84 $24,179.83 1 $24,180 CULTURAL ARTS RECREATION SUPV. 13% 216.84 $27,382.56 1 $27,383 REC-SPORTS RECREATION SUPV. 7% 116.76 $16,593.93 1 $16,594 JOSLYN SR CENTER RECREATION SUPV. 43% 717.24 $104,200.63 1 $104,201 SPECIAL EVENTS TEMP EMPLOYEES $16,200 1,000.00 $41,160.00 1 $41,160 SPECIAL EVENTS Prog Exp 0.00 $67,700.00 1 $67,700 SPECIAL EVENTS CAP Liability Charge 0.00 $6,355.77 1 $6,356 NON-DEPT CULTURAL E Prog Exp 0.00 $506,850.00 1 $506,850 TYPE SUBTOTAL 2,985.35 $866,642.79 $866,643 TOTALS 2,985.35 $866,643.00 $866,643 May 24, 2022 Page 673 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. RECREATION FACILITY RENTAL REC-014 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT RECREATION N/A Resident/Non-Resident DESCRIPTION OF SERVICE Maintnenace and scheduling of the various recreation facilities for private rentals. CURRENT FEE STRUCTURE Various fees Security Deposit - $203 Additional Staffing - $25.50 per hour per staff when necessary Picnic Area Reservation Cancellation - $51 if cancelled 7 days or less before scheduled event. REVENUE AND COST COMPARISON UNIT REVENUE: $200,000.00 TOTAL REVENUE: $200,000 UNIT COST: $195,521.00 TOTAL COST: $195,521 UNIT PROFIT (SUBSIDY): $4,479.00 TOTAL PROFIT (SUBSIDY): $4,479 TOTAL UNITS: 1 PCT. COST RECOVERY: 102.29% SUGGESTED FEE FOR COST RECOVERY OF: 100% No Change May 24, 2022 Page 674 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE REFERENCE NO. RECREATION FACILITY RENTAL REC-014 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST REC OPERATIONS Facility Cost 0.00 $138,593.89 1 $138,594 CULTURAL ARTS RECREATION COORD. 5% - Reserv. 83.40 $9,299.93 1 $9,300 CULTURAL ARTS RECREATION SUPV. 5% - Reserv. 83.40 $10,531.75 1 $10,532 CULTURAL ARTS TEMP EMPLOYEES $619 - Reserv. 40.92 $1,273.84 1 $1,274 REC-SPORTS RECREATION SUPV. 10% - Reserv. 166.80 $23,705.62 1 $23,706 JOSLYN SR CENTER RECREATION SUPV. 5%- Reserv. 83.40 $12,116.35 1 $12,116 TYPE SUBTOTAL 457.92 $195,521.38 $195,521 TOTALS 457.92 $195,521.00 $195,521 May 24, 2022 Page 675 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. BALLFIELD RENTAL REC-015 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT RECREATION N/A Resident/Non-Resident DESCRIPTION OF SERVICE Maintenance and scheduling of the ballfields in the City for private rentals. CURRENT FEE STRUCTURE Various fees - See Appendix C for detail Youth Sports Groups (per participant): Resident - $10 Non -Resident - $30 REVENUE AND COST COMPARISON UNIT REVENUE: $0.00 TOTAL REVENUE: $0 UNIT COST: $246,223.00 TOTAL COST: $246,223 UNIT PROFIT (SUBSIDY): $(246,223.00) TOTAL PROFIT (SUBSIDY): $(246,223) TOTAL UNITS: 1 PCT. COST RECOVERY: 0.00% SUGGESTED FEE FOR COST RECOVERY OF: 100% No Change May 24, 2022 Page 676 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE BALLFIELD RENTAL REFERENCE NO. REC-015 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST REC OPERATIONS Ballfield MainURepl 0.00 $243,949.32 1 $243,949 REC-SPORTS RECREATION SUPV. 2 Hrs Per League 16.00 $2,273.92 1 $2,274 TYPE SUBTOTAL 16.00 $246,223.24 $246,223 TOTALS 16.00 $246,223.00 $246,223 May 24, 2022 Page 677 of 1213 CITY OF EL SEGUNDO REVENUE AND COST SUMMARY WORKSHEET FY 2021-22 SERVICE REFERENCE NO. GOLF COURSE REC-016 PRIMARY DEPARTMENT UNIT OF SERVICE SERVICE RECIPIENT RECREATION N/A Resident/Non-Resident DESCRIPTION OF SERVICE Providing a public golf course to the community. CURRENT FEE STRUCTURE Various fees REVENUE AND COST COMPARISON UNIT REVENUE: $216,000.00 TOTAL REVENUE: $216,000 UNIT COST: $92,979.00 TOTAL COST: $92,979 UNIT PROFIT (SUBSIDY): $123,021.00 TOTAL PROFIT (SUBSIDY): $123,021 TOTAL UNITS: 1 PCT. COST RECOVERY: 232.31% SUGGESTED FEE FOR COST RECOVERY OF: 100% May 24, 2022 Page 678 of 1213 CITY OF EL SEGUNDO COST DETAIL WORKSHEET FY 2021-22 SERVICE GOLF COURSE REFERENCE NO. REC-016 NOTE TOTAL UNITS Unit Costs are an Average of Total Units 1 DEPARTMENT POSITION TYPE UNIT TIME UNIT COST ANN. UNITS TOTAL COST GOLF COURSE ADMIN Prog Exp 0.00 $10,000.00 1 $10,000 GOLF COURSE ADMIN CAP Charges 0.00 $82,978.52 1 $82,979 TYPE SUBTOTAL 0.00 $92,978.52 $92,979 TOTALS 0.00 $92,979.00 $92,979 May 24, 2022 Page 679 of 1213 THIS PAGE INTENTIONALLY BLANK Page 680 of 1213 APPENDIX C DETAIL OF BUILDING & SAFETY FEES Page 681 of 1213 CITY OF EL SEGUNDO BUILDING & SAFETY FEE SCHEDULE BUILDING PERMIT FEES SERVICE Building Permit Issuance SINGLE FAMILY RESIDENTIAL BUILDING PERMITS Building Permit Under $500 Valuation Building Permit $501-$2,000 Valuation Building Permit $2,001-$25,000 Valuation Building Permit $25,001-$50,000 Valuation Building Permit $50,001-$100,000 Valuation Building Permit $100,001-$500,000 Valuation Building Permit $500,001-$1,000,000 Valuation Building Permit Over $1,000,000 Valuation SINGLE FAMILY RESIDENTIAL BUILDING PLAN CHECK Building Plan Check Under $500 Valuation Building Plan Check $501-$2,000 Valuation Building Plan Check $2,001-$25,000 Valuation Building Plan Check $25,001-$50,000 Valuation Building Plan Check $50,001-$100,000 Valuation Building Plan Check $100,001-$500,000 Valuation Building Plan Check $500,001-$1,000,000 Valuation Building Plan Check Over $1,000,000 Valuation SINGLE FAMILY RESIDENTIAL COMBO PERMITS: Electrical Permit Plumbing Permit Mechanical Permit CURRENT FEE N/A $92 $92 + $4.49 for each $100 over $500 $92 + $11.94 for each $1,000 over $2,000 $367 + $9.20 for each $1,000 over $25,000 $597 + $10.08 for each $1,000 over $50,000 $1,101 + $4.13 for each $1,000 over $100,000 $2,752 + $5.14 for each $1,000 over $500,000 $5,321 + $2.57 for each $1,000 over $1,000,000 $92 $92 + $2.83 for each $100 over $500 $92 + $4.92 for each $1,000 over $2,000 $180 + $7.22 for each $1,000 over $25,000 $361 + $7.22 for each $1,000 over $50,000 $722 + $2.26 for each $1,000 over $100,000 $1,626 + $3.07 for each $1,000 over $500,000 $3,159 + $1.53 for each $1,000 over $1,000,000 10% of the Building Permit Fee 10% of the Building Permit Fee 10% of the Building Permit Fee NEW PROPOSED FEE SCHEDULE B-1 N/A $184 $184 + $3.27 for each $100 over $500 $233 + $23.65 for each $1,000 over $2,000 $777 + $18.16 for each $1,000 over $25,000 $1,231 + $20 for each $1,000 over $50,000 $2,231 + $8.17 for each $1,000 over $100,000 $5,499 + $10.16 for each $1,000 over $500,000 $10,579 + $5.08 for each $1,000 over $1,000,000 $92 $92 + $3.67 for each $100 over $500 $147 + $10.61 for each $1,000 over $2,000 $391 + $15.64 for each $1,000 over $25,000 $782 + $3.92 for each $1,000 over $50,000 $978 + $4.89 for each $1,000 over $100,000 $2,934 + $5.86 for each $1,000 over $500,000 $5,864 + $2.93 for each $1,000 over $1,000,000 10% of the Building Permit Fee 10% of the Building Permit Fee 10% of the Building Permit Fee 5/24/2022 Page 1 of 4 Page 682 of 1213 CITY OF EL SEGUNDO BUILDING & SAFETY FEE SCHEDULE BUILDING PERMIT FEES SERVICE NON -SINGLE FAMILY RESIDENTIAL BUILDING PERMITS Building Permit Under $500 Valuation Building Permit $501-$2,000 Valuation Building Permit $2,001-$25,000 Valuation Building Permit $25,001-$50,000 Valuation Building Permit $50,001-$100,000 Valuation Building Permit $100,001-$500,000 Valuation Building Permit $500,001-$1,000,000 Valuation Building Permit Over $1,000,000 Valuation NON -SINGLE FAMILY RESIDENTIAL BUILDING PLAN CHECK Building Plan Check Under $500 Valuation Building Plan Check $501-$2,000 Valuation Building Plan Check $2,001-$25,000 Valuation Building Plan Check $25,001-$50,000 Valuation Building Plan Check $50,001-$100,000 Valuation Building Plan Check $100,001-$500,000 Valuation Building Plan Check $500,001-$1,000,000 Valuation Building Plan Check Over $1,000,000 Valuation NON -SINGLE FAMILY RESIDENTIAL COMBO PERMITS: Electrical Permit Plumbing Permit Mechanical Permit OTHER DEPARTMENTAL REVIEW CURRENT FEE $92 $92 + $5.94 for each $100 over $500 $114 + $12.98 for each $1,000 over $2,000 $413 + $11.03 for each $1,000 over $25,000 $688 + $11.94 for each $1,000 over $50,000 $1,285 + $4.58 for each $1,000 over $100,000 $3,119 + $5.31 for each $1,000 over $500,000 $5,779 + $2.67 for each $1,000 over $1,000,000 $92 $92 + $4.35 for each $100 over $500 $90 + $11.76 for each $1,000 over $2,000 $361 + $10.82 for each $1,000 over $25,000 $632 + $9.03 for each $1,000 over $50,000 $1,083 + $4.51 for each $1,000 over $100,000 $2,888 + $5.19 for each $1,000 over $500,000 $4,965 + $2.60 for each $1,000 over $1,000,000 40% of the Building Permit Fee 10% of the Building Permit Fee 20% of the Building Permit Fee 15% of the Building Permit Fee SCHEDULE B-1 NEW PROPOSED FEE $184 $184 + $6.27 for each $100 over $500 $278 + $25.65 for each $1,000 over $2,000 $868 + $21.80 for each $1,000 over $25,000 $1,413 + $23.60 for each $1,000 over $50,000 $2,593 + $9.08 for each $1,000 over $100,000 $6,225 + $10.53 for each $1,000 over $500,000 $11,490 + $2.86 for each $1,000 over $1,000,000 $92 $92 + $6.93 for each $100 over $500 $196 + $17.00 for each $1,000 over $2,000 $587 + $7.80 for each $1,000 over $25,000 $782 + $3.92 for each $1,000 over $50,000 $978 + $5.38 for each $1,000 over $100,000 $3,130 + $1.56 for each $1,000 over $500,000 $3,910 + $1.00 for each $1,000 over $1,000,000 40% of the Building Permit Fee 10% of the Building Permit Fee 20% of the Building Permit Fee 15% of the Building Permit Fee 5/24/2022 Page 2 of 4 Page 683 of 1213 CITY OF EL SEGUNDO BUILDING & SAFETY FEE SCHEDULE BUILDING PERMIT FEES SERVICE MISCELLANEOUS: Demolition Permit Duplicate Inspection Card Duplicate Certificate of Occupancy Temporary Certificate of Occupancy Other Inspections not specified Overtime Inspection (4 hour minimum) Additional Plan Review Expedited Plan Review in addition to regular Plan Review Fee Pre -Inspection Site Visit Overtime Hourly Rate is 120% of the Regular Hourly Rate GRADING PERMITS Grading Permit under $2,000 Valuation Grading Permit $2,001-$10,000 Valuation Grading Permit $10,001-$50,000 Valuation Grading Permit $50,001-$100,000 Valuation Grading Permit $100,001-$500,000 Valuation Grading Permit Over $500,000 Valuation GRADING PLAN CHECK Grading Plan Check under $2,000 Valuation Grading Plan Check $2,001-$10,000 Valuation Grading Plan Check $10,001-$50,000 Valuation Grading Plan Check $50,001-$100,000 Valuation Grading Plan Check $100,001-$500,000 Valuation Grading Plan Check Over $500,000 Valuation EXPEDITED PLAN CHECK SURCHARGE CURRENT FEE $285 $80 $22 $576 + $10,000 deposit refunded at time of Final C of O $153 OT Hourly Rate Hourly Rate OT Hourly Rate $166 $52 $52 + $19.43 for each $1,000 over $2,000 $207 + $8.29 for each $1,000 over $10,000 $539 + $4.64 for each $1,000 over $50,000 $771 + $0.87 for each $1,000 over $100,000 $1,118 + $0.87 for each $1,000 over $500,000 $103 $103 + $44.05 for each $1,000 over $2,000 $456 + $11.40 for each $1,000 over $10,000 $912 + $9.12 for each $1,000 over $50,000 $1,367 + $1.90 for each $1,000 over $100,000 $2,125 + $1.90 for each $1,000 over $500,000 50% of Plan Check Fees SCHEDULE B-1 NEW PROPOSED FEE $377 REMOVE THIS FEE $26 $694 + $10,000 deposit refunded at time of Final C of O $182 OT Hourly Rate Hourly Rate OT Hourly Rate $227 $75 $75 + $31 for each $1,000 over $2,000 $323 + $9.08 for each $1,000 over $10,000 $686 + $5.46 for each $1,000 over $50,000 $959 + $1.36 for each $1,000 over $100,000 $1,503 + $1.36 for each $1,000 over $500,000 $100 $100 + $36.38 for each $1,000 over $2,000 $391 + $4.90 for each $1,000 over $10,000 $587 + $3.90 for each $1,000 over $50,000 $782 + $3.90 for each $1,000 over $100,000 $2,342 + $3.90 for each $1,000 over $500,000 50% of Plan Check Fees 5/24/2022 Page 3 of 4 Page 684 of 1213 CITY OF EL SEGUNDO BUILDING & SAFETY FEE SCHEDULE BUILDING PERMIT FEES SERVICE PERMIT CENTER SURCHARGE PLAN RETENTION SURCHARGE CURRENT FEE 4% of Plan Check Fees 1 % of Permit Fees SCHEDULE B-1 NEW PROPOSED FEE 4% of Plan Check Fees 1 % of Permit Fees 5/24/2022 Page 4 of 4 Page 685 of 1213 CITY OF EL SEGUNDO SCHEDULE B-2 BUILDING & SAFETY FEE SCHEDULE MECHANICAL, ELECTRICAL, AND PLUMBING PERMIT FEES CURRENT PROPOSED ELECTRICAL PERMITS Permit Issuance $43 $51 Residential Appliances, up to 5 hp $71 $136 Non -Residential Appliances, up to 5 hp $71 $136 Electrical Sign $108 $151 Motors/Transformers (Ratings in HP, KW, KVA, or KVAR) up to 100 $95 $136 100 + $166 $227 Temporary Power Pole $83 $121 Services, Switchboards, Control Centers, & Panels up to 600 volts up to 400 amps SFR $95 $136 Non-SFR $95 $136 over 400 amps $134 $182 greater than 600 volts $172 $227 Switchboards First Section Standing Panel N/A N/A Additional Sections N/A N/A Fire Warning Communication Control Panel N/A N/A Fire Warning Communication Control Panel - over 600 volts N/A N/A Fire Warning Communication Control Panel - add'I sections N/A N/A Recept, Switch, Lighting Outlet, and Lighting Fixture, per fixture SFR: First 10 items $13 $17 Each item over 10 $3.00 $3.00 Non-SFR: First 10 items $13 $17 Each item over 10 $3.00 $3.00 Pole or Platform Mounted Fixtures, per fixture SFR $45 $76 Non-SFR $45 $76 Swimming Pool $191 $227 Meter Reset $71 $106 Electrical Duct Bank (per 100 lin ft) $57 $92 Branch Circuits (Temporary or Future) $57 $92 Miscellaneous Conduits and Conductors (per 100 linear feet) $57 $91 Inspections not specified $176 $182 Reinspections Hourly Rate Hourly Rate After Hours Inspection (4 hour minimum) OT Hourly Rate OT Hourly Rate Plan Check - 100% of Permit Fee Overtime Hourly Rate is 120% of the Regular Hourly Rate 5/24/2022 Page 1 of 5 Page 686 of 1213 CITY OF EL SEGUNDO SCHEDULE B-2 BUILDING & SAFETY FEE SCHEDULE MECHANICAL, ELECTRICAL, AND PLUMBING PERMIT FEES CURRENT PROPOSED PLUMBING PERMITS Permit Issuance $43 $51 Plumbing Fixtures and Vents SFR $16 $20 Non-SFR $16 $27 Repair or Alteration of Drainage or Vent Piping SFR $45 $76 Non-SFR $57 $91 Grease Interceptor $134 $182 Piping (per dwelling unit) $57 $91 Repipe Single Family Residential (per dwelling unit) $57 $91 Multi Family Residential (per dwelling unit) $86 $137 Lawn Sprinklers, Vacuum Breakers, and Backflow Protection Dev. Each Lawn Sprinkler System per Valve $32 $38 Each Vacuum Breaker or Backflow Protection Device $32 $38 Backflow Protection Device greater than 6" $248 $318 Gas System, per system SFR Less than 2" $95 $136 2" or more $95 $136 For Each Outlet over 5 $19 $18 Non-SFR Less than 2" $95 $136 2" or more $95 $136 For Each Outlet over 5 $19 $18 Water Heater SFR $71 $106 Non-SFR $71 $106 Solar Water Heating system (Combo) SFR $208 $283 Non-SFR $208 $283 Piping to a Condesate Pump, piping repair, sump pump $45 $76 Earthquake Valve $95 $136 Sewer 0-25 linear feet $57 $91 each additional 100 linear feet $39 $45 Swimming Pool $191 $227 In -Ground Spa $95 $136 Pool/Spa Heater $71 $106 Miscellaneous $95 $211 Inspections not specified $176 $182 Reinspections Hourly Rate Hourly Rate After Hours Inspection (4 hour minimum) OT Hourly Rate OT Hourly Rate 5/24/2022 Page 2 of 5 Page 687 of 1213 CITY OF EL SEGUNDO SCHEDULE B-2 BUILDING & SAFETY FEE SCHEDULE MECHANICAL, ELECTRICAL, AND PLUMBING PERMIT FEES CURRENT PROPOSED Plan Check - 100% of Permit Fee Overtime Hourly Rate is 120% of the Regular Hourly Rate 5/24/2022 Page 3 of 5 Page 688 of 1213 CITY OF EL SEGUNDO SCHEDULE B-2 BUILDING & SAFETY FEE SCHEDULE MECHANICAL, ELECTRICAL, AND PLUMBING PERMIT FEES CURRENT PROPOSED MECHANICAL PERMITS Permit Issuance $43 $51 Forced -Air or Gravity -Type Furnace or Burner SFR $96 $136 Non-SFR $96 $136 Floor Furnace - Installation or Relocation $95 $136 Suspended/Recessed Wall/Floor Mounted Heater - Install/Reloc $95 $136 Fireplace SFR $95 $136 Non-SFR $95 $136 Appliance Vents per each Inlet/Outlet SFR $32 $38 Non-SFR $32 $38 Air Handling Units $57 $91 Air Inlet/Air Outlet - First 10 vents $95 $136 Air Inlet/Air Outlet - Each additional vent $4.00 $3.00 Variable Air Volume Box $39 $68 Single Register Ventilation Fan $39 $68 Independent Venting System $95 $136 Hood served by Mechanical Exhaust $95 $136 Boilers, Compressors, and Absorption Systems 0-15 HP or 0-500,000 Btu/h $95 $136 15-30 HP or 500,001-1,000,000 Btu/h $159 $212 31-50 HP or 1,000,001-1,750,000 Btu/h $198 $257 50+ HP or 1,750,001+ Btu/h $248 $318 Smoke/Fire Damper $57 $91 Smoke Control Damper $57 $91 Thermostat $57 $91 Incinerator/Kiln $95 $136 Alteration to Duct Work not otherwise noted $10 $12 Miscellaneous $95 $211 Inspections not specified $176 $182 Reinspections Hourly Rate Hourly Rate After Hours Inspection (4 hour minimum) OT Hourly Rate OT Hourly Rate Plan Check - 100% of Permit Fee Overtime Hourly Rate is 120% of the Regular Hourly Rate 5/24/2022 Page 4 of 5 Page 689 of 1213 CITY OF EL SEGUNDO SCHEDULE B-2 BUILDING & SAFETY FEE SCHEDULE MECHANICAL, ELECTRICAL, AND PLUMBING PERMIT FEES CURRENT PROPOSED COMBO PERMITS Electric Vehicle Charging System Residential $250 $298 Commercial $679 $833 Solar Charging System: Residential $554 $582 Commercial $871 $1,022 Swimming Pool Residential $1,034 $1,267 Commercial $1,303 $1,592 Generator $612 $709 Sign $269 $328 5/24/2022 Page 5 of 5 Page 690 of 1213 APPENDIX D DETAIL OF RECREATION SERVICES Page 691 of 1213 CITY OF EL SEGUNDO DETAIL OF RECREATION SERVICES FISCAL YEAR 2021-2022 REF # SERVICE DIRECT COSTS PROGRAM COST FULL TIME COST TOTAL REC-001 Adult Sports $45,654 $16,031 $61,685 REC-003 Day Camps $163,472 $39,414 $202,886 REC-004 jTeen Center/Afterschool $130,283 $66,566 $196,849 REC-005 Recreation Classes $120,670 $83,623 $204,293 REC-006 Hilltop Pool $78,268 $31,235 $109,503 REC-006 Wiseburn Pool $968,318 $253,781 $1,222,099 REC-007 Recreation Card Registration $16,285 $1,399 $17,684 REC-008 Youth Drama $41,900 $21,628 $63,528 REC-009 Senior Services $212,325 $66,785 $279,110 FACILITY/ FIELD COST INDIRECT COSTS $17,582 $39,854 $5,721 $126,818 $119,983 $106,550 $258,773 $74,982 $134,212 $109,538 $130,672 $823,714 $0 $11,615 $83,942 $11,703 $96, 889 $ 113, 445 TOTAL COSTS [REVENUES $119,121 $79,895 $255,297 $1,808 $104,993 $20,740 $1,142,770 1 $66,000 $16,000 1 $16,540 $335,425 $423,382 $538,048 $353,253 $2,176,485 $29,299 $159,173 $489,144 DIRECT COST RECOVERY DIRECT/ FACIL/FIELD COST RECOVERY TOTAL COST RECOVERY 129.5% 100.8% 67.1 % 125.8% 122.4% 76.1 % 0.9%1 0.6% 0.4% 51.4% 22.7% 19.5% 18.9% 8.5% 5.9% 93.5% 84.5% 52.57. 373.2% 373.2% 225.3% 25.2% 10.8% 10.1 % 5.9% 4.4%1 3.47/. SUBTOTAL-PROGRAMS $1,777,176 $580,461 $2,357,637 $846,974 $1,418,719 $4,623,330 $1,704,043 72.3% 53.2% 36.9% REC-010 Block Party Permit I $0 $0 $0 REC-011 Private Special Event Permit/Services $0 $0 $0 REC-012 Farmers Market 1 $34,683 1 $3,794 1 $38,477 REC-013 City Special Events 1 $592,103 1 $115,409 1 $707,512 $0 $4,294 $0 $58,976 $0 $28,964 $0 $159,131 $4,294 $58,976 $67,441 $866,643 N/A N/A 5.8% N/A N/A 29.2% 93.6% 93.6% 53.4% 0.7% 0.7% 0.6% SUBTOTAL - SPECIAL EVENTS 1 $626,786 1 $119,203 1 $745,989 1 $0 1 $251,365 $997,354 $58,4501 7.8%1 7.8%1 5.9% R-EC - 114 Recreation Facility Rental 1 $671 1 $37,223 1 $37,894 1 $138,594 $19,033 $195,521 $200,000 527.8%1 113.3% 102.3% REC-015 Ballfield Rental $0 $1,494 $1,494 $243,949 $780 $246,223 $0 N/A 0.0% 0.0% SUBTOTAL - RENTALS 1 $671 1 $38,717 1 $39,388 1 $382,543 1 $19,813 $441,744 $200,0001 507.8%1 47.4% 45.3% TAX-30 Prop A/Prop C Transportation $497,081 $9,834 $506,915 TAX-32 lGeneral Ballfield Usage $0 I $0 1$0 TAX-34 JESUSD Ballfield Usage $0 I $0 1 $0 $0 $232,514 $224,458 $0 $46,914 $0 $739,429 $562,500 $224,458 $0 $46,914 L$0 111.0% 111.0% 76.1 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% SUBTOTAL - TAX SERVICES $497,081 $9,834 $506,915 $271,372 $232,514 $1,010,801 $562,500 111.0% 72.3% 55.6% GRAND TOTAL $2,901,713 $748,216 $3,649,929 $1,500,889 $1,922,411 $7,073,229 $2,524,993 69.2% 49.0% 35.7% PROGRAM COSTS ARE PART TIME COSTS (INCLUDING BENEFITS) AND DIRECT OPERATING EXPENSES FULL TIME COSTS ARE SALARIES, BENEFITS, AND OTHER OPERATING EXPENSES INDIRECT COSTS INCLUDES CITY AND DEPT O/H, ISF CHARGES, AND OTHER DEPARTMENTS Page 692 of 1213 City of El Segundo Master Fee Schedule New and Removed Fees FY 2022-2023 REF# SERVICE New AD-010 GRAPHIC DESIGN/VIDEO PROD. SERVICES New EN-030 WIRELESS PERMIT - MINISTERIAL New EN-031 WIRELESS PERMIT - ADMINISTRATIVE New EN-032 WIRELESS PERMIT - MAJOR New FR-003L TENANT IMPROVEMENT LIFE SAFETY P/C New FR-003M FIRE ACCESS PLAN REVIEW New New New New New New New New New FR-009 ALTERNATE MEANS & METHODS REVIEW FR-009A FIRE PREV. MODIFICATION REQUEST FR-009B FIRE PERMIT EXTENSION FR-010 FIRE SPECIALTY SYSTEM REMINDER FROG FR-030 ENVIRON SAFETY APPLICATION REVIEW FR-031 METHANE BARRIER PLAN CHECK/INSPECT FR-032 AB1646 OPERATIONS & MAINTENANCE FR-033 PROG 4 CALARP EMERG RESPONSE PUBLIC FR-040 FIRE FALSE ALARM RESPONSE DEPARTMENT CURRENT FEES COMMUNICATIONS None ENGINEERING None ENGINEERING None ENGINEERING None FIRE PREVENTION None FIRE PREVENTION None FIRE PREVENTION None FIRE PREVENTION None FIRE PREVENTION None FIRE PREVENTION None FIRE ENVIRON SAFETY None FIRE ENVIRON SAFETY None FIRE ENVIRON SAFETY None FIRE ENVIRON SAFETY None FIRE None New PL-008 PRE -APPLICATION REVIEW PLANNING New PW-002A WATER METER UPGRADE INSPECTION WATER New PW-003A WATER METER ABANDONMENT INSPECTION WATER New PW-026 SELF HAUL WASTE PERMIT PUBLIC WORKS Remove FR-005 ANNUAL BUSINESS FIRE INSPECTION Remove FR-006 ANNUAL BUSINESS FIRE REINSPECTION Remove FR-011 SPECIAL FIRE EQUIP INSP/APPROVAL Remove LB-005 OVERDUE LIBRARY ITEM Remove PL-029 PRECISE PLAN MODIFICATION REVIEW Remove PW-002 WATER METER UPGRADE Remove PW-003 WATER METER ABANDONMENT 191449 TX9"1181i•1 FIRE PREVENTION FIRE PREVENTION LIBRARY PLANNING WATER WATER None None None None 0-1,499 square feet - $87 1,500-9,999 square feet - $119 10,000-24,999 square feet - $208 25,000-99,999 square feet - $402 100,000-499,999 square feet - $1,695 500,000+ square feet - $3,588 0-1,499 square feet - $54 1,500-9,999 square feet - $54 10,000-24,999 square feet - $87 25,000-99,999 square feet - $144 100,000-499,999 square feet - $711 500,000+square feet -$711 $691 per request plus any outside costs Books/Periodicals/Audio Visual - $0.25 per day up to the item cost $5,762 per application Upgrade up to 1" - $4,551 per meter plus actual cost of meter and materials Upgrade to over 1" - Charge the fully allocated hourly rates for all personnel used plus any materials or outside costs. $226 per meter PROPOSED FEES Charge the fully allocated hourly rates for all personnel used. $875 per site $3,220 per site $7,810 per site plus deposit with actual costs for outside services $175 per plan OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee $440 per plan OR Deposit with charges at actual costs as determined by staff Expedited Plan Check - additional 50% of standard plan check fee $4,830 per application $965 per application $155 per application $20 per system $425 per application First Building - $275 Each Additional Building - $275 $9,380 per facility $102,615 per facility First 3 responses in a calendar year - No Charge Fourth Response - $260 Fifth Response - $520 Sixth and Subsequent Responses - $780 $5,245 per application $185 per inspection $185 per inspection $790 per permit This service fee will now be part of the Fire Prevention/Operations Inspection (FR-004A) fee. This service fee will now be part of the Fire Prevention/Operations Inspection (FR-004A) fee. This service is no longer provided and should be removed from the fee schedule. These fees will be removed. This service is no longer provided and should be removed from the fee schedule. This service is no longer provided and should be removed from the fee schedule. This service is no longer provided and should be removed from the fee schedule. 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Y ' N> O 7 > 0 0 00 0 00 R' C-C •C O N> a C 0 `� 0 0 N F", O = w m av >000oa 0 yi»r� U w y a= m E v e o0 000 Nt/f rani WC7 W w �O U 3 m r oo,d00 0 0ovr 7 0ce U] �O CL 0 LV �M' ro4a7 V o000 i y 4S W Q v`° m m V a�i U), 0 U V U w N o - 5 m` o W Z O m U c D m m a! d' C N a h 4 W U U U u U 0 = E w 'FFY c�!= 'G��fA s, U �t9 ta»a40 =rrtt�r U co '- m C dl !E O N c C c t ~= U U U U U U C.} y Z Q E€ H ❑ m a. m e. m m o €E E E E€ 4J W 0 LL m m a W O a m U v c 4 0. m Z m ro m ro Z Z w a a ¢ w e- V °-- u m T W a d d a d a g a a a a a a a J ((pp OC1 ,C W y o im�pp im�pp � m C m n a °t Q� Ql P+ °1 4 Qi 01 °1 O� Gr Oi ❑ W Z C .O L Q p .0 ,U q N C C Z 'G iY T7 T7 '[] 'c3 Z YJ Y7 'G 6 b v H m w m 3 y i v n p m ro m ro c� o m m ro m w 2 z zwa� _ �❑❑❑F00¢L''L 0 ¢CDS7C7CnC7C7 ¢C�C7C7000 a ag z 0 2 C7 (9 w as Page 696 of 1213 CITY OF EL SEGUNDO SCHEDULE B-2 BUILDING & SAFETY FEE SCHEDULE MECHANICAL, ELECTRICAL, AND PLUMBING PERMIT FEES CURRENT PROPOSED %Change ELECTRICAL PERMITS Permitl55uance $43 $51 18.6% Residential Appliances, up to 5 hp $71 $136 91.5% Non -Residential Appliances, up to 5 hp $71 $136 91.5% Electrical Sign $108 $151 39.8% Motors/Transformers (Ratings in HP, KW, KVA, or KVAR) up to 100 $95 $136 43.2% 100 + $166 $227 36.7% Temporary Power Pole $83 $121 45.8% Services, Switchboards, Control Centers, & Panels up to 600 volts up to 400 amps SFR $95 $136 43.2% Non-SFR $95 $136 43.2% over 400amps $134 $182 35.8% greater than 600 volts $172 $227 32.0% Switchboards First Section Standing Panel NIA N/A Additional Sections NIA NIA Fire Warning Communication Control Panel NIA NIA Fire Warning Communication Control Panel - over 600 volts NIA NIA Fire Warning Communication Control Panel - add'I sections NIA NIA Recept, Switch, Lighting Outlet, and Lighting Fixture, per fixture SFR: First 10 items $13 $17 30.8% Each item over 10 $3.00 $3.00 0.0% Non-SFR: First 10 items $13 $17 30.8% Each item over 10 $3.00 $3.00 0.0% Pole or Platform Mounted Fixtures, per fixture SFR $45 $76 68.9% Non-SFR $45 $76 68.9% Swimming Pool $191 $227 18.8% Meter Reset $71 $106 49.3% Electrical Duct Bank (per 100 lin ft) $57 $92 61 A% Branch Circuits (Temporary or Future) $57 $92 61.4% Miscellaneous Conduits and Conductors (per 100 linear feet) $57 $91 59.6% Inspections not specified $176 $182 3.4% Reinspections Hourly Rate Hourly Rate After Hours Inspection (4 hour minimum) OT Hourly Rate OT Hourly Rate Plan Check - 100% of Permit Fee Overtime Hourly Rate is 120% of the Regular Hourly Rate 611512022 Page 1 of Page 697 of 1213 CITY OF EL SEGUNDO BUILDING & SAFETY FEE SCHEDULE MECHANICAL, ELECTRICAL, AND PLUMBING PERMIT FEES PLUMBING PERMITS Permit Issuance Plumbing Fixtures and Vents SFR Nan-SFR Repair or Alteration of Drainage or Vent Piping SFR Nan-SFR Grease Interceptor Piping (per dwelling unit) Repipe Single Family Residential (per dwelling unit) Multi Family Residential (per dwelling unit) Lawn Sprinklers, Vacuum Breakers, and Backflow Protection Dev. Each Lawn Sprinkler System per Valve Each Vacuum Breaker or Backflow Protection Device Backflow Protection Device greater than 6" Gas System, per system SFR Less than 2" 2" or more For Each Outlet over 5 Non-SFR Less than 2" 2" or more For Each Outlet over 5 Water Heater SFR Nan-SFR Solar Water Heating system (Combo) SFR Non-SFR Piping to a Condesate Pump, piping repair, sump pump Earthquake Valve Sewer 0-25 linear feet each additional 100 linear feet Swimming Pool In -Ground Spa Pool/Spa Heater Miscellaneous Inspections not specified Reinspections After Hours Inspection (4 hour minimum) Plan Check - 100% of Permit Fee Overtime Hourly Rate is 120% of the Regular Hourly Rate SCHEDULE B-2 CURRENT PROPOSED %_C_hange $43 $51 18.6% $16 $20 25.0% $16 $27 68.8% $45 $76 68.9% $57 $91 59.6% $134 $182 35.8% $57 $91 59.6% $57 $91 59.6% $86 $137 59.3% $32 $38 18.8% $32 $38 18.8% $248 $318 28.2% $95 $136 43.2% $95 $136 43.2% $19 $18 -5.3% $95 $136 43.2% $95 $136 43.2% $19 $18 -5.3% $71 $106 49.3% $71 $106 49.3% $208 $283 36.1 % $208 $283 36.1 % $45 $76 68.9% $95 $136 43.2% $57 $91 59.6% $39 $45 15.4% $191 $227 18.8% $95 $136 43.2% $71 $106 49.3% $95 $211 122.1 % $176 $182 3.4% Hourly Rate Hourly Rate OT Hourly Rate OT Hourly Rate 6n5a022 Page 2 of 4 Page 698 of 1213 CITY OF EL SEGUNDO BUILDING & SAFETY FEE SCHEDULE MECHANICAL, ELECTRICAL, AND PLUMBING PERMIT FEES MECHANICAL PERMITS Permit Issuance Forced -Air or Gravity -Type Furnace or Burner SFR Non-SFR Floor Furnace - Installation or Relocation Suspended/Recessed Wall/Floor Mounted Heater - Install/Reloc Fireplace SFR Non-SFR Appliance Vents per each Inlet/Outlet SFR Non-SFR Air Handling Units Air Inlet/Air Outlet - First 10 vents Air Infet/Air Outlet - Each additional vent Variable Air Volume Box Single Register Ventilation Fan Independent Venting System Hood served by Mechanical Exhaust Boilers, Compressors, and Absorption Systems 0-15 HP or 0-500,000 Btulh 15-30 HP or 500,001-1,000.000 Btulh 31-50 HP or 1,000,001-1,750,000 Btulh 50+ HP or 1,750,001+ Btulh Smoke/Fire Damper Smoke Control Damper Thermostat Incinerator/Kiln Alteration to Duct Work not otherwise noted Miscellaneous Inspections not specified Reinspections After Hours Inspection (4 hour minimum) Plan Check - 100% of Permit Fee Overtime Hourly Rate is 120% of the Regular Hourly Rate SCHEDULE B-2 CURRENT PROPOSED %Change $43 $51 18.6% $96 $136 41.7% $96 $136 41.7% $95 $136 43.2% $95 $136 43.2% $95 $136 43.2% $95 $136 43.2% $32 $38 18.8% $32 $38 18.8% $57 $91 59.6% $95 $136 43.2% $4.00 $3.00 -25.0% $39 $68 74.4% $39 $68 74.4% $95 $136 43.2% $95 $136 43.2% $95 $136 43.2% $159 $212 33.3% $198 $257 29.8% $248 $318 28.2% $57 $91 59.6% $57 $91 59.6% $57 $91 59.6% $95 $136 43.2% $10 $12 20.0% $95 $211 122.1 % $176 $182 3.4% Hourly Rate Hourly Rate OT Hourly Rate OT Hourly Rate 61152022 Page 3 of 4 Page 699 of 1213 CITY OF EL SEGUNDO SCHEDULE B-2 BUILDING & SAFETY FEE SCHEDULE MECHANICAL, ELECTRICAL, AND PLUMBING PERMIT FEES CURRENT PROPOSED %Change COMBO PERMITS Electric Vehicle Charging System Residential $250 $298 19.2% Commercial $679 $833 22.7% Solar Charging System: Residential $554 $582 5.1% Commercial $871 $1,022 17.3% Swimming Pool Residential $1.034 $1,267 22.5% Commercial $1,303 $1,592 22.2% Generator $612 $709 15.8% Sign $269 $328 21.9% 6/1512022 page 4 of 4 Page 700 of 1213 APPENDIX D DETAIL OF RECREATION SERVICES Page 701 of 1213 Activity Rate Type 20-21 Adopted 22-23 Proposed Commentary Recreation ID Adult $15.00 $15.00 Youth $10.00 $10.00 Senior/Infant $5.00 $5.00 Replacement $5.00 $5.00 Page 702 of 1213 Activity/Drop Ins Rate Type Current 22-23 Proposed Commentary/Local Facility Comparisons Wiseburn ID Membership (must reside in WLISD) Adult $15.00 $20.00 Senior $5.00 $15.00 This stays consistent with the El Segundo Recreation ID card fees. Youth $10.00 $10.00 Infant $5.00 $10.00 Recreation Swim/Lap Swim (Aquatics Center) Santa Monica (Seniors $2/$4, Adults $4/$8, Youth $1.75/$3.50) Adult -Resident $4.00 $4.00 Culver City (Senior $3, Adult $4, Youth $3) Adult- Non -Resident $6.00 $6.00 Manhattan Beach (All $5/$7) Military -Resident $2.00 $2.00 Hawthorne (Senior $2, Adult $4, Youth $2) Military -Non -Resident $4.00 $4.00 Senior- Resident $2.00 $2.00 Senior -Non -Resident $4.00 $4.00 Youth -Resident $2.00 $2.00 Youth -Non -Resident $4.00 $4.00 Special Event Registration This is for our Underwater Eggstravaganza and Pumkin Pool-ooza as they Resident $5.00 $5.00 are gaining popularity and supplies are getting more and more Non -Resident $6.00 $10.00 expensive. Group Swim Lessons (All Facilities) Rates continue to be $6 for residents per class and $7.50 for non- residents per class. These classes last 25 minutes and range from 1 instructor to 5 students or 2 instructors to 15 participants for parent and child classes. The prices for local facilities swim classes per class per 25- Resident $48.00 $48.00 30 minute lesson are as follows: Santa Monica $6.60/$13.13, Culver City $5.16/$7.00, Manhattan Beach $7.00/$7.71, and Hawthorne $2.75. If we need to raise prices, I would advise we go to $6.50 per resident per class and $8.13 for non-residents per class. Non -Resident $60.00 $65.00 Private Swim Lessons This was not previously included on the master fee schedule. A 1 on 1 private swim lesson for all ages goes for $20 per 25 minute lesson for Resident $80.00 $80.00 residents and $25 per 25 minute lesson for non-residents. The prices for local facilities private swim classes per individual 20-30 minute session are as follows: Santa Monica $27.50, Culver City $54/$7.50, and Manhattan Beach $19.25/$21.12. Non -Resident $100.00 $125.00 Semi- Private Swim Lessons Resident NO Fee $70.00 This is a proposal for a new format which allows for 2 on 1 lessons with individuals or families of similar abilities. Non -Resident No Fee $87.50 Lifeguard Classes and Certifications The American Red Cross Increased the cost of lifeguard certification fees from $38-$40 for the 2021 year. Other cities in Los Angeles that offer these classes charge them at the following prices: Santa Monica Per Participant $200.00 $200.00 $221/$259, Burbank $175/$185, and Torrance $234. 1 would like to propose that a recertification for internal staff be free. If we want to guarantee their employement we could charge them and say that you receive the $40 back once you have worked 100 hours or more. Tied to the new lifeguard program which will be evaluated in 6 months. Staff Re -Certification $40.00 No Fee GIT This is changing the fee to utilize the 20% resident discount. The price Resident $51.00 $51.00 has to be over $50 as the red cross cert fee is $27. Non -Resident $66.00 $65.00 Contract classes such as Water Aerobics and Swim with Me Adaptive are prices set by the instructor and a 70/30 fee split. Camps are found on the Camps Sheet. Page 703 of 1213 Activity/Drop Ins Rate Type Rec Swim ( Hilltop) Resident -Adult Resident- Senior/ Youth Non -Card Holder -Adult Non -Card Holder- Senior/Youth Camp Participant Non -Resident Season Pass Current 22-23 Proposed Commentary/Local Facility Comparisons No Fee No Fee The $5.50 for Non -Resident drop -ins made it difficult for change. Instead of having the fees $5.50 for all non-residents, I would like to keep the rates consistent with that of the Aquatics Center. I would also like to implement No Fee No Fee a fee for the resident camps that utilize the facilities. Currently, camps such as TLC, St. Anthony's and Hilltop Park utilize the facilities at least once a $5.50 $6.00 week throughout the summer for free if the participants are residents. 1 would like to propose a fee of $2 per camp participant as they are taking space and capacity from public famililies. Almost all the surrounding cities $5.50 $4.00 do not allow outside camps to use their facilities. Culver City does, but they just charge the drop in rates for everyone. I also proposed a season pass for the non-resident regulars. We came up with the rate by multiplying the No Fee $2.00 current fee by 25% of days that we are open. Does not Exist $110.00 Group Swim Lessons (All Facilities) Rates continue to be $6 for residents per class and $7.50 for non-residents per class. These classes last 25 minutes and range from 1 instructor to 5 students or 2 instructors to 15 participants for parent and child classes. The Resident $48.00 $48.00 prices for local facilities swim classes per class per 25-30 minute lesson are as follows: Santa Monica $6.60/$13.13, Culver City $5.16/$7.00, Manhattan Beach $7.00/$7.71, and Hawthorne $2.75. If we need to raise prices, I would advise we go to $6.50 per resident per class and $8.13 for non - Non -Resident $60.00 $65.00 residents per class. Private Swim Lessons This was not previously included on the master fee schedule. A 1 on 1 private swim lesson for all ages goes for $20 per 25 minute lesson for Resident $80.00 $80.00 residents and $25 per 25 minute lesson for non-residents. The prices for local facilities private swim classes per individual 20-30 minute session are as follows: Santa Monica $27.50, Culver City $54/$7.50, and Manhattan Non -Resident $100.00 $125.00 Beach$19.25/$21.12. Facility Rentals during Rec Swim This is a new program we are testing this summer, to allow parties to utilize the pool during Recreation Swim Thursday -Sunday. I am proposing raising Resident per hour $36.00 $36.00 the resident fee $40 to fall inline with the proposed aquatics staffing fees for Hilltop and Plunge rentals.The non-resident fee is much like other facilities with it being 3x the Resident rate. Non -Resident per hour $108.00 $120.00 Semi- Private Swim Lessons Resident NO Fee $70.00 This is a proposal for a new format which allows for 2 on 1 lessons with individuals or families of similar abilities. Non -Resident No Fee $87.50 Camps are found on the Camps Sheet. Page 704 of 1213 Activity Rate Type 21-22 Adopted 22-23 Proposed Commentary Staff Led Sports and Speciality Day Camps Resident $51.00 $51.00 to increase thesefees categ the a These the 20% rec. ID dllyear tocatch up with rising staff Non -Resident $66.00 $68.00 di,c,ike and as ch. .di.gcposedfeesmaiamp discount for camps. Fees in this category include recrea[ions[aff led camps such as cheerleading camp, football camp, archery, etc. Camp Cowabunga Resident $177.00 $177.00 Although thisappears[obea �i,,ihythe,[he proposediswhatw,ftickgedin2019/2020.Sinc,ecodminc sto raise prices fotheiroldrate Non -Resident $213.00 $250.00 Ions ewhy they were loweredl. Costs of cickecs for field [rips have increased since 2021. Camp Cowabunga Extended Resident $203.00 $203.00 This proposed fee will align with the proposed camp cowabunga fees. Non -Resident $243.00 $300.00 Tiny Tot Camp Although this appears [o be a rise in price, [he proposed is what was charged in 2019/2020. The proposed fees maintain the 20%rec ID Resident $51.00 $51.00 diseomnt. Non -Resident $66.00 $68.00 Teen Camp Resident NA $104.00 This campwas not accounted for in 2021/2022 fees. The proposed is hat was charged in 2019/2020. Maintains the 20% Redo discount. Non -Resident NA $130.00 Spring Break Camp Resident NA $150.00 This camp as net accountetlfar in 2021/2022 fees. Amoun[charged in 2019/2020 was$100/$129. Staff recommendsincreasingprices [o Non -Resident NA $120.00 account for rising prices in tickets for field trips. Maintains the 20%R.ID discount. Winter Camp Day Trips Resident NA $48.00 This camp was not accounted for in 2021/2022 fees. The proposed is about $3 more than what was charged in 2019/2020. Maintains the Non -Resident NA $60.00 20% ReclD discount. Winter Day Camp Resident NA $100.00 Was not included on 2021/2022 fees. Proposed a mount mimics spring break camp. Non -Resident NA $125.00 Winter Day Camp - Tiny Tot Resident NA $53.00 Was not included on 2021/2022 fees. Proposed amount mimics summer tiny tot camp. Non -Resident NA $68.00 Fired Up! Day Camp Resident NA $25.00 This was a collaboration done with the Fire Dept. The hope was to make it happen annually. In 2022 they did not charge for the program Non -Resident NA $32.00 because it was not on the master fees. This is a brand new proposed fee. Contract Day Camps 70/30 20% Rec ID Discount from Base Rate Contract camp pricing varies based on the contract and Imam- Staff recommends coming up with a hourly price point for contact instructor: in the future. Administrative Fee for Camp Refunds NA $10.00 N. included in previous fees, but is included in the camp refund policy. Staff Led Day Camps Aquatics Resident $52.00 $52.00 This is going back to the price that the camps were offered in 2019. Non -Resident $65.00 $100.00 Page 705 of 1213 Activity/Drop Ins Rate Type 21-22 Adopted 22-23 Proposed Commentary Teen Center Snowboard Trip This is a significant increase from 2019/2020(the last time the trip was offered) and maintains the 20% Rec I discount. Resident $66.00 $66.00 Still not quite up to speed with other Cities' pricing on teen snowboar trips so an additional increase next fiscal year will probably be needed. Note that lift ticket prices have increase significantly over the past 2 years. Addition of bus ride only fee (for those who do not need a lift ticket). Bus only has always been offered, but not included in fee charts in 21- Non-Resident $81.00 $100.00 22 Bus Only NA $30.00 SPARK Resident $152.00 Program cut from Community Services Department. Omit from master fees. Non -Resident $254.00 - GABIT Resident Free $15.00 Spring Break basketball tournament at the teen center. Same fees as 2019-2020. Non -Resident $15.00 $20.00 Skate Tournament/Contest This appears to be a decrease, however, these fees were introduced for the first time in 2020-2021 fiscal year. These Resident $15.50 $5.00 fees will be for Teen Center run skateboard contests or tournaments, and will amount for the entry fee of a participant. Non -Resident $15.50 $5.00 El Segundo Youth Drama Program Production Show - Resident NA $250.00 Production Show - Non Resident NA $313.00 Variety Show - Resident NA $200.00 Variety Show - Non Resident NA $250.00 This program has not been included in the master fees in the past. This is what was charged in 2019 which was the last time this program ran. It will be starting up again in June 2022. To meet the goal of 40% cost recovery in this program, this price would need to be raised significantly. Youth Sports Full uniform included. Practices 1-4 Grade: Once a week 5-8 Grade: Twice a week, hourlong practices. Redondo Beach Youth Basketball (8 game regular season) $225 (no residiency requirements) 1-2 Grade: Once a week (duration not specificed) Residents $51.00 $51.00 3-8 Grade: Twice a week (duration not specificed) Jerseys included Santa Monica Family YMCA Youth Basketball League Practice: Once or twice a week Length of season was not specified Non -Residents $66.00 $75.00 Registration (By Age): Rookies IS to 6), Bantam Q to 8), Minors (9 to 10), Majors Cost: $130 for YMCA members, $220 for non-members Uniform Fees Members: None if reusing Non -Members: $25 Page 706 of 1213 Facility Rate Type 21-22 Adopted 22-23 Proposed Commentary Skate Park Skate Park perhour perhour El Segundo Non-Profit/Individual NA $25.00 ramny El Segundo For Profit NA skau Park reeereaa.. re.z were..tmmaeamwz0z0 zess. Pm a-the.....a 20192020. $50.00 Non -Resident Groups NA $75.00 Clubhouse Clubhouse Skate Circle perhour perhour El Segundo Non-Profit/Individual $5.00 $5.00 Th-katearcle nos become. aeAreble plew orzw<em the park. currently Writ renteaout m nmess eroup.antla El Segundo For Profit $10.00 $20.00 p mml,.I-h.nmr=..trearemuama. P.am=re.sertieaatheaema.amrt w . Clubhouse Outdoor Patio perhour per hour a ae mme to -room to be El Segundo Non-Profit/Individual NA $16.00 mwltnaa cozcum:'ea 'as no''een"c"w e,1 on mad.kt-the si but I,Pbeme unwedess M Strpeople re. rw. .r ple a mime m, Pr.srema, El Segundo For Profit NA $32.00 remai:,tea ceaaszezletu'u.i'area aasnotenaa anoaiml name In me pazrta smears a. ammenczwllme lttM1e clubnouze Clubhouse Large Capacity Rooms (Auditorium) perhour per hour El Segundo Non-Profit/Individual $50.00 $50.00 EI Segundo For Profit $100.00 $100.00 Non -Resident Groups $150.00 $150.00 Clubhouse Meeting Rooms (Tri-Room,Drop-in Room, Classroom A, Classroom B, Classroom C) perhour perhour Thismint-I.rtment wlllallowboththewtronana... staff t.accuretely,a I.tetheappr.paaterete. Thew.rent ENt/ fiIndividual $15.50 retee w.ula req Haut. ma. y I=wate me rerrearee. arz.require: aamm arre:.swim). ch=x« $16.00 ElSeuno gudFor Profit $30.50 $32.00 Non -Resident Groups $46.00 $48.00 Clubhouse Kitchen perhour perhour auffma=e.retHy=alwlate meappr.P"ate.1. The=.rreI El Segundo Non-Profit/Individual $10.50 $11.00 rme..mareq.Ire naffm marvany ul<ula�ie me correutee.Alsoreq.IrezadminaccesswltmnCIO- EISegundo For Profit $20.50 $22.00 Non -Resident Groups $30.50 $33.00 Additional Staffing Fees for Rentals Outside Normal Hours Per hour Per Hour $25.50 No cnanees $25.50 Security Deposit Fee per reservation per reservation No Security Deposit $203.00 $203.00 = Is Cancellation Fee per reservation per reservation Thlslz the ree fora hoot....dtulon is h.I, the x0 day Cancellation Charge $51.00 madew winaow.f areservanon. $51.00 Joslyn Joslyn Craft room perhour per hour El Segundo Non-Profit/Individual $15.50 $16.00 c gtt^f"ovember zozo w0wa requre surfroman.any aic.iate me wrr.o h.. Also regmrez aamin aaess warm EI Segundo For Profit $30.50 $32.00 Non -Resident Groups $46.00 $48.00 Joslyn Kitchen El Segdo Non-Profit/Individual $10.50 $11.00 ill Naffromanuallyalculate EI Segunundo For Profit $20.50 a�z of ndoyember zozo would require tnetrequires adman aaess wrrea fee. also wanln $22.00 ovich- Non-Resident Groups $30.50 $33.00 Joslyn Library El Segundo Non-Profit/Individual $15.50 $16.00 c �attzM Noyernber zozo w0wd requo-e surfroman.any uic.iate the wrrect m. Also regmrez aamin aaess warm EI Segundo For Profit $30.50 $32.00 Non -Resident Groups $46.00 $48.00 Joslyn Multi -Purpose Room Tniz minoraaJunmem win allow born the wvon and.., Hoff to accu.Ody,a I.reme appmpaare rate. Thearrem El Segundo Non -Profit/ Individual $15.50 $16.00 cycxx wemner 2020-ld q :taut. --ally i=uiate the rerrearee. Al:o q :aemm aaess wahm EI Segundo For Profit $30.50 $32.00 Joslyn Social Hall EI Segundo Non-Profit/Individual $50.00 EI Segundo For Profit $100.00 Non -Resident Groups $150.00 Aquatics Hilltop Pool perhour perhour El Segundo Non-Profit/Individual $101.00 $101.00 misrelre m<reaseztnerees,b.t arrows for kezmenu to re<erveasoz ou per n0.rdlsso.ntand Hon-rendenamrecelye El Segundo For Profit $203.00 $24000 aSO%add P hour it frlimewan II1h. kee�-tnmu .r..l� ya m. Thim p it Non -Resident Groups $304.00 $36O.O0 Inflatable Obstacle Course and Staff Fee (in addition to facility fee) perhour per hour El Segundo Non-Profit/Individual $100.00 $100.00 IN, There lz alsopan extra start needed to trkma obauaew .amereebns zo was also Sxso ce=uho mils El Segundo For Profit $100.00 $180.00 w..la ere =kmmat=ate. Non -Resident Groups $100.00 $216.00 Key Log Roll perhour per hour El Segundo Non-Profit/Individual $50.00 $50.00 Thefeeror xa-z0 wasalso$�s per n0ur,:e tnlz would become backm that rate.TNz rental takes about zs mmutezm El Se gun do For Profit $50.00 $90.00 a p a.eeda at lean 0.e p0y it 01 wamr t. Non -Resident Groups $50.00 $108.00 Additional Staffing Fees for Aquatics Facilities Rentals (Lifeguard Costs by Group Size)- Plunge and Hilltop 1 to 19 people (1 senior guard, 1lifeguard) El Segundo Non-Profit/Individual $36.00 $40.00 EI Segundo For Profit $36.00 $48.00 Non -Resident Groups $36.00 $58.00 20 to 39 people (1 senior guard, 2lifeguards) El Segundo Non-Profit/Individual $51.00 $55,00 El Se gun do For Profit $51.00 $66,00 .f rid una ne ztnat t tneo- faalnlea naa Harr, cO orkedm .tne n0udyera ool aeunesh., Non -Resident Groups $51.00 $80.00 . earby at ty$304/$3s m$360/$400, nk$0 40 to 59 people (1 senior guard, 3 lifeguards) Torrance SasO�a.ak �a So $z70.The aty�of�samaeanO�nlv.uerswrt eIz ata$te0/Szxa, n.ttmtIz auum¢aresuur El Segundo Non-Profit/Individual $66.00 $70.00 re=rwn.. swim wn p v ea. El Segundo For Profit $66.00 $84.00 Non -Resident Groups $66.00 $300.00 60+ people (1 senior guard, 4lifeguards) El Segundo Non-Profit/Individual $81.00 $85.00 EI Segundo For Profit $81.00 $102.00 Non -Resident Groups $81.00 $123.00 Security Deposit Fee per reservation per reservation the ree was$200 per rezervan.p prior. we would Ut. neap itup and make It the equivalent or x h.A-rom bie Security Deposit $203.00 $250.00 O.N I, es. Cancellation Fee per reservation per reservation Th i t r II e to m x e f Cancellation Charge $50.00 to t �srs a ee as a< y rea�..uma ewe m e y t Wiseburn Aquatics Center- Competition Pool Short Course -For Profit Short Term< 10 Hrs/Week $25.50 $25.50 Long Term>o 1014rs/Week $20.50 $20.50 Long Course -For Profit Short Term< 10 Hrs/Week $46.00 $46.00 Long Term>or=IDHrs/Week $35.50 $35.50 Short Course -Non- Profit Short Term< 10 Hrs/Week $20.50 $20.50 Long Term >or=10 Hrs/Week $15.50 $15.50 Page 707 of 1213 Facility Rate Type 21-22 Adopted 22-23 Proposed Commentary ove thlz fee az all[lmes are highly caught aher at[M1e pool. for nlgh[tlme Wpgroups, [M1ey already up g setl on [M1 q is Fee S[utly rompletetl in Winter or3a31, tM1etotal cas[cerlane Non -Prime Time $10.50 - p�M1opr waa Sgs.nne Long Course -Non- Profit Short Term< 10 Hrs/Week $41.00 $41.00 Long Term >or=10 Hrs/Week $30.50 $30.50 - ove tltlz fee az all [Imes are highly sought aher at the pool. For nigh[ time Wp groups, they already Non -Prime Time $20.50 real.-eme auemameuupnd, Half Pool -Alternative Use For -Profit Short Term <10 Hrs/Week $106.00 $106.00 Long Term >or=10 Hrs/Week $86.00 $86.00 Full Pool -Alternative Use For -Profit Short Term <10 Hrs/Week $213.00 $213.00 Long Term >or=10 Hrs/Week $172.00 $172.00 Half Pool -Alternative Use Non -Profit Short Term <10 Hrs/Week $86.00 $86.00 Long Term >or=10 Hrs/Week $66.00 $66.00 Full Pool -Alternative Use Non -Profit Short Term <10 Hrs/Week $203.00 $203.00 Long Term >or=10 Hrs/Week $152.00 $152.00 Aquatics Center -Teaching Pool Per Lane For -Profit Short Term< 10 Hrs/Week $25.50 $25.50 Long Term >or=10 Hrs/Week $20.50 $20.50 Per Lane Non -Profit Short Term< 10 Hrs/Week $15.50 $15.50 Long Term >or=10 Hrs/Week $10.50 $10.50 Full Pool -For -Profit Short Term< 10 Hrs/Week $101.00 $301.00 Long Term >or=10 Hrs/Week $81.00 $81.00 Full Pool -Non -Profit Short Term< 10 Hrs/Week $61.00 $61.00 Long Term >or=10 Hrs/Week $41.00 $41.00 Aquatics Center -Event Pricing Competition Pool Full Day (6+Hours) $3,549.00 $3,549.00 Half Day (<6 Hours) $1,876.00 $1,876.00 Teaching Pool Full Day (6+Hours) $710.00 $710.00 Half Day (<6 Hours) $431.00 $431.00 Lighting Fee (if applicable) $20.50 $20.50 Timing System (if applicable per event) $56.00 $56.00 Ewa Staff (if applicable) $25.50 $30.00 Page 708 of 1213 Activity/Drop Ins Rate Type 21-22 Adopted 22-23 Proposed Commentary Tiny Tot Valentine's Tea Party per wristband Resident NA $10.00 This event has not been included on master fees in past. No difference for resident/non-resident price, but there Non -Resident NA $12.00 will be priority pruchasing for residents. Page 709 of 1213 Activity Rate Type 20-21 Adopted 22-23 Proposed Commentary Basketball Currently the referee fees are not included in the total price. Resident $203.00 $203.00 Torrance(10 gameregular season) Non -Resident $243.00 $243.00 Team Fee:$715 Referee fees are included Santa Monica (approximately 10 regular season games+playoffs) Team Registration $337 At least 60%players must be residents to be considered a priority one (1) team. $382 At least 60%players must be residents and/or people who work in Santa Monica to be considered a priority two (2) team. $420 All other teams are considered priority three (3) teams. Referee Fees: $40 per game Total: $737 (60%residents), $782 (60%residents/people who work in SM), $820 (all other Teams) City of LA (20 game regular season) New Teams: $425 Returning Team: $265 Officials Fee: $40 per game Totals: $825 (new teams), $665 (returning teams) Softball Manhattan Beach (8 game regular season) Resident $355.00 $355.00 - Includes potential division vs. division playoff ga mes$485 per team (no residiency requirements) Umpire fees a re included Torrance (6 games, Including playoffs) 4 teams per league Resident Teams: $340 Non -Resident Teams;$360 Sunday Afternoon Residents: $300 Umpire Fees included City of LA (12league games played over 15 weeks) $415. per team Umpire Fee: $16 per game ($192 total based on 12 games season) Total$607 Non -Resident $426.00 $426.00 Kickball Manhattan Beach (8 game regular season) Resident $304.00 $304.00 Includes potential division vs. division playoff ga mes $395 per team (no residiency requirements) umpire fee included Non -Resident $365.00 $365.00 Soccer Manhattan Beach (8 game regular season) Resident $203.00 $203.00 - Includes potential division vs. division playoff ga mes $395 per team (no residiency requirements) City of LA (approximately 10 games) $250 per team Officals Fee:$30 Forfeit Bond:$120 Total$670 Santa Monica (10 week season) Team Registration $506 At least 60%players must be residents to be considered a priority one $569.25 At least 60%players must be residents and/or people who work in Santa Monica to be considered a priority two (2) team. $632.50 All other teams are considered priority three (3) teams Referee Fees: $30 per game Non -Resident $345.00 $345.00 Total: $906 (60% residents), $869.25 (60% residents/people who work in SM), $932.50 (all other teams) Pickleball needs to be added to fee schedule Resident $350.00 $350.00 Non -Resident Page 710 of 1213 REF # SERVICE DEPARTMENT CURRENT FEES % RECOVERY WITH CURRENT FEE PROPOSED FEES %CHANGE PL-045 LARGE FAMILY DAY CARE PERMIT PLANNING 417.00 12.5% 3,325.00 697.4% PL-060 ANIMAL PERMIT APPEAL -NON RESIDENT PLANNING 2,466.00 18.W 13,185.00 434.7% PL-060 ANIMAL PERMIT APPEAL -RESIDENT PLANNING 1,236.00 9.4% 6,595.00 433.6% PL-050 APPEAL TO THE PLANNING COMMISSION PLANNING 1,472.00 11.2% 6,595.00 348.0% FR-016 HAZARDOUS WASTE GENERATOR PERMIT LARGE FIRE ENVIRON SAFETY 680.00 37.8% 2,505.00 268.4% PL-025 ENVIRON. CATEGORICAL EXEMPTION PLANNING - APPL 151.00 29.8% 505.00 234.4% FR-018 UNDERGROUND TANK PERMIT -CLOSURE FIRE ENVIRON SAFETY 1,353.00 35.1% 4,435.00 227.8% FR-014 HAZARDOUS MATERIALS INSP. PGM Range I FIRE ENVIRON SAFETY 450.00 31.5% 1,470.00 226.7% FR-014 HAZARDOUS MATERIALS INSP. PGM Range II FIRE ENVIRON SAFETY 487.00 31.5% 1,590.00 226.5% FR-014 HAZARDOUS MATERIALS INSP. PGM Range V FIRE ENVIRON SAFETY 771.00 31.5% 2,465.00 219.7% EN-010 FINAL MAP AMENDMENT ENGINEERING 557.00 31.8% 1,750.00 214.2% FR-018 UNDERGROUND TANK PERMIT-MAINT FIRE ENVIRON SAFETY 1,055.00 35.1% 3,295.00 212.3% FR-018 UNDERGROUND TANK PERMIT -NEW CONSTR FIRE ENVIRON SAFETY 755.00 35.1% 2,310.00 206.0% FR-014 HAZARDOUS MATERIALS INSP. PGM Range III FIRE ENVIRON SAFETY 632.00 31.5% 1,915.00 203.0% FR-014 HAZARDOUS MATERIALS INSP. PGM Range IV FIRE ENVIRON SAFETY 680.00 31.5% 2,050.00 201.5% PL-042 ADMIN DETERMINATION - PC DECISION PLANNING 2,192.00 34.1% 6,435.00 193.6% PL-041 ADMIN DETERMINATION - DIR DECISION PLANNING 11281.00 34.1% 3,760.00 193.5% FR-008A TENT PERMIT FIRE PREVENTION 81.00 30.6% 235.00 190.1% FR-019 ABOVE GROUND LIQUID TANK INSPECTION - 1,000,001 OR MORE GALLONS FIRE ENVIRON SAFETY 2,530.00 55.4% 7,120.00 181.4% FR-016 HAZARDOUS WASTE GENERATOR PERMIT VERY SMALL FIRE ENVIRON SAFETY 487.00 37.8% 1,350.00 177.2% FR-016 HAZARDOUS WASTE GENERATOR PERMIT RCRA LARGE FIRE ENVIRON SAFETY 904.00 37.8% 2,505.00 177.1% FR-017 TIERED HAZ WASTE PERMIT PROCESSING - BY RULE FIRE ENVIRON SAFETY 1,749.00 68.6% 4,070.00 132.7% FR-016 HAZARDOUS WASTE GENERATOR PERMIT SMALL FIRE ENVIRON SAFETY 605.00 37.8% 1,350.00 123.1% EN-009 FINAL MAP CHECK - 1-9 lots ENGINEERING 1,391.00 46.7% 2,980.00 114.2% FR-023 CUPA - NEW BUSINESS FIRE ENVIRON SAFETY 143.00 47.0% 305.00 113.3% PL-010 OFF -SITE PARKING COVENANT APPL PLANNING 364.00 47.5% 765.00 110.2% P:\Administrative Services\Fee Study\FY 22-23\Fee Study backup\Copy of Fee Information 6/15/2022 Page 711 of 1213 REF # SERVICE DEPARTMENT CURRENT FEES % RECOVERY WITH CURRENT FEE PROPOSED FEES % CHANGE PL-005 VARIANCE REVIEW APPLICATION PLANNING 7,617.00 48.3% 15,770.00 107.0% PL-031 TENTATIVE TRACT MAP REVIEW PLANNING+ACTUAL 5,327.00 65.9% 10,590.00 98.8% FR-019 ABOVE GROUND LIQUID TANK INSPECTION - 0- 10,000 GALLONS FIRE ENVIRON SAFETY 867.00 55.4% 1,605.00 85.1% PL-011 PARKING DEMAND/SHARED PARKING STUDY PLANNING+ACTUAL 1,065.00 54.0% 1,970.00 85.0% FR-017 TIERED HAZ WASTE PERMIT PROCESSING - CONTI DIONAL AUTH FIRE ENVIRON SAFETY 1,684.00 68.6% 2,965.00 76.1% PL-044 MASTER SIGN PROGRAM PLANNING 653.00 58.7% 1,110.00 70.0% FR-022 UNIFIED PROGRAM ADMINISTRATION FIRE ENVIRON SAFETY 112.00 58.4% 190.00 69.6% FR-027 LATE CERS SUBMITTAL CITATION FIRE ENVIRON SAFETY 129.00 60.4% 215.00 66.7% FR-028 LATE CERS SUBMITTAL CORRECTION FIRE ENVIRON SAFETY 129.00 60.4% 215.00 66.7% PL-049 TIME EXTENSION REVIEW PLANNING 420.00 60.6% 695.00 65.5% FR-019 ABOVE GROUND LIQUID TANK INSPECTION - 10,001 - 1,000,000 GALLONS FIRE ENVIRON SAFETY 2,167.00 55.4% 3,515.00 62.2% FR-018 UNDERGROUND TANK PERMIT -TRANSFER FIRE ENVIRON SAFETY 450.00 35.1% 705.00 56.7% FR-018 UNDERGROUND TANK PERMIT -ADDENDUM FIRE ENVIRON SAFETY 300.00 35.1% 470.00 56.7% FR-018 UNDERGROUND TANK PERMIT -OVERSIGHT FIRE ENVIRON SAFETY 300.00 35.1% 470.00 56.7% PL-048 MODIF. TO DISCRETIONARY APPROVAL PLANNING 6,130.00 67.3% 9,110.00 48.6% FR-007 ANNUAL FIRE PERMIT FIRE PREVENTION 81.00 84.5% 120.00 48.1% FR-004 FIRE PROTECTION TESTING -per system FIRE PREVENTION 268.00 1.8% 380.00 41.8% PL-054 TEMPORARY USE PERMIT PLANNING 1,270.00 70.5% 1,800.00 41.7% PL-003 CONDITIONAL USE PERMIT APPL PLANNING 11,690.00 72.8% 16,050.00 37.3% PO-004 BINGO PERMIT- REMOTE CALLER POLICE 551.00 7.1% 735.00 33.4% PL-043 SIGN PROGRAM SIGN PLAN REVIEW PLANNING 107.00 75.6% 140.00 30.8% P:\Administrative Services\Fee Study\FY 22-23\Fee Study backup\Copy of Fee Information 6/15/2022 Page 712 of 1213 {.,rVoy City Council Agenda Statement ELSEGUNDO Meeting Date: June 21, 2022 Agenda Heading: Public Hearings Item Number: C.11 TITLE: Public Hearing for Approval of Proposed FY 2022-2023 Citywide Operating Budget, Capital Improvement Program Budget, and Gann Appropriations Limit and Associated Financial Policies RECOMMENDATION: 1. Conduct a public hearing; 2. Adopt resolution approving the proposed FY 2022-2023 Citywide operating budget, capital improvement program budget, and Gann appropriations limit; and 3. Approve various financial policies for FY 2022-2023 (general fund reserve policy, economic uncertainty reserve policy, Topgolf revenue allocation policy, unfunded actuarial liability policy, and inter -fund loan policy) as reflected in report exhibits 4 through 8. FISCAL IMPACT: Total proposed FY 2022-2023 budget appropriations (for all funds) equal $157,803,535, with off -setting estimated revenues and use of reserves. Of these amounts, proposed general fund appropriations equal $85,361,128, with off -setting estimated revenues and use of reserves. All applicable City financial policies are being fully adhered to. BACKGROUND: The proposed FY 2022-2023 Citywide operating and capital improvement program budget for all funds (Attachment 2) reflects the input and direction provided by City Council during the May 17, 2022, budget study session. Please refer to the attached City Manager budget message (Attachment 1) for a comprehensive overview of the proposed FY 2022-2023 budget and related financial issues. In addition to reviewing and approving the proposed FY 2022-2023 Budget, the City Page 713 of 1213 Proposed FY 2022-2023 Budget and Gann Appropriations Limit June 21, 2022 Page 2 of 3 Council needs to review and approve the City's FY 2022-2023 Gann Appropriations Limit (which is part of Attachment 3). This is a State of California Constitutional requirement. As a prudent practice, the following Financial Policy documents are included for City Council to reaffirm for FY 2022-2023: General Fund Reserve Policy (Attachment 4), Economic Uncertainty Reserve Policy (Attachment 5), Topgolf Revenue Allocation Policy (Attachment 6), Unfunded Actuarial Liability ("UAL") Policy (Attachment 7), and Interfund Transfer Policy (Attachment 8). It is recommended that these policy documents be reaffirmed and approved prior to the commencement of FY 2022-2023. The Proposed FY 2022-2023 Citywide master fee schedule will be provided to City Council via another item on the June 21, 2022 City Council meeting agenda. DISCUSSION: Staff will provide a comprehensive budget presentation to City Council at the June 21, 2022 City Council meeting and will be available for questions. NEXT STEPS If adopted by the City Council, the FY 2022-2023 Citywide budget will go into effect with the beginning of the new fiscal year on July 1, 2022. CITY STRATEGIC PLAN COMPLIANCE: Goal 5: Champion Economic Development and Fiscal Sustainability Objective 5B: El Segundo approaches its work in a financially strategic and responsible way. PREPARED BY: Joseph Lillio, Chief Financial Officer REVIEWED BY: Joseph Lillio, Chief Financial Officer APPROVED BY: Tracy Weaver, City Clerk ATTACHED SUPPORTING DOCUMENTS: 1. Attachment 1 - City Manager Proposed FY 22-23 Budget Message 2. Attachment 2 - Proposed FY 2022-2023 Citywide Operating & Capital Budget 3. Attachment 3- Resolution Adopting the FY 2022-2023 final Operating & Capital Improvement Budget_ Appropriations Limit 4. Attachment 4 - General Fund Balance Policy 2022-2023 Page 714 of 1213 Proposed FY 2022-2023 Budget and Gann Appropriations Limit June 21, 2022 Page 3 of 3 5. Attachment 5 - Economic Uncertainty Reserve 2022-2023 6. Attachment 6 - Topgolf Revenue Allocation Policy 7. Attachment 7 - Unfunded Actuarial Liability (UAL) Policy 8. Attachment 8—Inter-fund Loan Policy Page 715 of 1213 City Manager's Office MEMORANDUM 350 Main Street El Segundo, CA 90245 Phone 310-524-2300 1 ww.elsegundo.org To: Honorable Mayor and Members of City Council From: Darrell George, Interim City Manager Date: June 21, 2022 Subject: Proposed FY 2022-2023 Operating & Capital Improvement Program Budget On behalf of the City organization, it is my pleasure to submit a balanced Operating Budget for Fiscal Year (FY) 2022-2023 as proposed to City Council on June 21, 2022. With this budget, the City will commence using the more traditional 12-month budget cycle from July 1 to June 30. Executive Summary City Council, management, and staff in all departments worked diligently to prepare the Adopted FY 2022-2023 Budget. There were a total of 4 public meetings and about 30 interdepartmental meetings over the past year dedicated to preparing this budget. This spending plan will fund service levels which local residents and businesses expect and will provide a quality of life that residents can be proud of. While this is a conservative, bare bones budget, it does represent a plan that is fiscally responsible and responsive to the community's needs. Staff will continuously monitor the City's revenues and expenditures throughout the 12 months of the fiscal year to ensure that any material changes to revenues and/or appropriations are communicated to City Council. Staff will also take proactive steps to ensure strong financial health for the City during the uncertainties associated with a post COVID-19 economy. With a united front among City Council, management, and our hard-working employees, the City will continue to maintain financial stability, while limiting impacts on core municipal services provided to local residents, businesses, and visitors. Moving forward, the paradigm shift to focus more on long-term financial planning will continue to play an essential role in managing the organization's future. As directed by City Council during the last two budget workshops on May 3, 2022 and May 17, 2022 you will notice some key changes that were made in various departments. Community Services will be known as Recreation Parks & Library and Development Services has been changed to Community Development. In addition to the department name changes there are a few new staff positions. There will be a Concierge/Receptionist to direct visitors to the correct departments when they enter City Hall. An additional Code Enforcement position was added to the Community Development Department. The City is fortunate to have professional and dedicated employees performing at highly competent levels. My personal thanks need to be extended to the Executive Team, Finance Department (especially Chief Financial Officer Joseph Lillio), and staff in all the operating departments for the many hours of Page 716 of 1213 outstanding work, interdepartmental cooperation, and commitment to preparing a balanced Adopted Operating and CIP Budget. We will continue to strive for positive labor relations which are a critical component to how the City organization is managed and operated. Finally, it is important to acknowledge City Council for its continued leadership and confidence in the City's team to provide a wide array of municipal services during such unprecedented and challenging times. Respectfully Submitted, Darrell George Interim City Manager Budget Preparation & Discussion Process The FY 2022-2023 budget preparation process began at the staff level in late 2021 and included several public meetings with City Council as a whole. From December 2021 through June 2022, there were a total of 34 meetings (public and inter -department) involving the budget. On April 12, 2022 City Council held a Strategic Planning Session followed by the FY 2021-2022 General Fund Mid -Year Budget Update presentation on April 19, 2022. On May 3, 2022, City Council held a FY 2022-2023 Budget Study Session, followed by a second Budget Study Session on May 17, 2022. Based on the best information available at the time of the FY 2021-2022 General Fund Mid -Year Budget Update, minor adjustments were made to accommodate for a minor increase in revenues and appropriations to ensure that FY 2021- 2022 ended the year with a balanced budget. This included leaving 22 positions vacant through the end of the fiscal year. On June 21, 2022, City Council adopted the citywide FY 2022-2023 Budget. Developing a new Citywide Strategic Plan for 2022-2023 At the April 121" Strategic Planning Study Session, City Council requested a few revisions for the (FY 2022-2026) City Strategic Plan which included the following: Mission Statement (No change) "Provide a great place to live, work, and visit" Vision (No change) "Be a global innovation leader where `big ideas take off' while maintaining our unique small-town character" Values and Culture Values: (New Values are in Italics) El Segundo's values define how we service and manage our City. We practice: Service. We work to provide exceptional services and continuously improve our practices and processes. Ethics. We are accountable and responsible for our actions, transparent in our processes, and follow professional standards. Page 717 of 1213 Collaboration. We work as "one team" on behalf of our community. Culture: (No change) El Segundo strives to create a working culture of: • Innovation • Support and recognition • Leadership by example • Proactive action • Problem -solving — getting to yes • Engaging the community Top Ten Priorities (New Priorities are in italics) 1. Enhance our proactive community engagement program to educate and inform the public about City services, programs and issues. 2. Conduct an analysis to include a response coverage study to determine the best and most cost- effective model for the Fire Department. 3. Address quality of life issues pertaining to homeless, graffiti, noise and other concerns. 4. Determine optimal staffing levels required to deliver unparalled City services and ensure Council policies are fully implemented. 5. Identify parking solutions throughout the community. 6. Implement the capital improvement plan for parks, recreation, City facilities, library and Park Vista Senior Living Facility. 7. Encourage progress in the development of Smoky Hollow Business Zone. 8. Conduct a long-term financial analysis to identify ways to maximize and enhance fiscal sustainability from a variety of sources to support City services. 9. Identify opportunities for new revenues, enhancement of existing revenues, and exploration of potential funding options to support unfunded capital improvements and deferred maintenance to address the aging infrastructure throughout the City. 10. Develop a robust approach to connecting business to each other and conducting proactive outreach to grow our business community. Five Broad Goals (Goal 5 Activities were revised and are reflected in italics) 1. Enhance Customer Service, Diversity, Equity, Inclusion and Communication 2. Support Community Safety and Preparedness 3. Promote a Quality Workforce Through Teamwork and Organizational Efficiencies Page 718 of 1213 4. Develop and Maintain Quality Infrastructure and Technology 5. Champion Economic Development and Fiscal Sustainability New Enhance Customer Service, Diversity, Equity, Inclusion and Communication Activities: (New strategies in italics) • "Enhance our proactive community engagement program to educate and inform the public about City services, programs, and issues." • "Implement the City Council approved recommendations from the Diversity, Equity and Inclusion (DEI) Committee reports to City Council." New Support Community Safety and Preparedness: • "Clearly define our disaster preparedness program to ensure the City is prepared for a variety of disasters, including our facilities and staff." • "Implement the recommendations approved by the City Council in the Diversity, Equity and Inclusion Committee (DEI) Public Safety Report." • "Conduct an analysis to include a response coverage study to determine the best and most cost- effective response model for the fire department. " • "Ensure the police services are provided in a cost-effective manner, including meeting unfunded state mandates." • "Develop a long-term strategy to hold large-scale neighboring municipal operations accountable for environmental violations that place the quality of life and health of residents and businesses at risk. " • "Address quality of life issues pertaining to homeless, graffiti, noise and other concerns." New Promote a Quality Workforce Through Teamwork and Organizational Efficiencies: • "Review and update the key performance indicators (KPI) to ensure the ones being used can be tracked with data and the results used to make improvement decisions." • "Implement the recommendations approved by the City Council in the Diversity, Equity and Inclusion Committee (DEI) Citywide Organization Report." • "Support initiatives designed to improve the overall health, wellness and safety of employees." • "Provide training to employees to ensure they are able to perform their jobs safely, including carrying out their emergency response roles in the event of a disaster." • "Determine optimal staffing levels required to deliver unparalleled City services and ensure Council policies are fully implemented. " • "Develop a workplan to institute a records management program and related systems." iv Page 719 of 1213 • "Embrace the use of the Intranet as a one -stop site for employee information and services." New Develop and Maintain Quality Infrastructure and Technology: • "Initiate a comprehensive update to the General Plan." • 'Identify parking solutions throughout the community." • 'Implement the capital improvement plan for parks, recreation, City facilities, library, and Park Vista Senior Living Facility. " • "Examine options regarding the expansion of the fiber infrastructure within El Segundo for economic development purposes." • "Update the Technology Master Plan with anew prioritized list for funding and implementation." • "Implement a new ERP/HRIS (enterprise resource planning/human resources information system) to improve efficiency and transparency. " • 'Implement technologies to enhance customer service while maintaining a human connection in the delivery of City services. " • "Expand the new agenda management program that will automate processes for Commissions, Committees and Boards (CCBs). " • "Pursue collaboration with the City and County of Los Angeles to beautify the entryways into El Segundo, to include parking lot and beach." New Champion Economic Development and Fiscal Sustainability: • "Facilitate the move of the LA Chargers headquarters to El Segundo." • "Encourage progress in the development of the Smoky Hollow Zone." • "Collaborate with South Bay cities to spur innovation, promote problem solving and create cost savings. " • "Engage in a dialogue about housing east of Pacific Coast Highway, while preserving the R-1 zone. " • "Update land use regulations to encourage development and entitlement projects (including the Downtown Specific Plan, Housing Element and other planning documents)." • "Conduct a long-term financial analysis to identify ways to maximize and enhance fiscal sustainability from a variety of sources to support City services. " • "Develop a robust approach to connecting businesses to each other and conducting proactive outreach to grow our business community." v Page 720 of 1213 • "Sponsor, coordinate and launch a private -public incubator program." Overview of Proposed FY 2022-2023 Operating Citywide Budget Total adopted appropriations (for all funds) for FY 2022-23 are $157,803,535, as follows: I Fund IiGENERAL FUND (001) GENERAL FUND (117) HYPERION MITIGATION FUND (504) SENIOR HOUSING (505) SOLID WASTE (708) TRUST FUNDS -PROJECT DEPOSITS NONREFUN ©SPECIAL REVENUE FUNDS 9UtbI StKVIGt=FUNU (202) DEBT SERVICE FUND (204) PENSION OBLIGATION BONDS - CAPITAL PROJECTS FUNDS (301) CAPITAL IMPROVEMENT FUND p ENTERPRISE FUNDS Adopted FY 2021-2022 % 79,996,866 50.0% 77,651,553 48.5% 100,000 0.1 % 75,313 0.0% 270,000 0.2% 1,900,000 1.2% 15,201,230 9.5% Proposed FY 2022-2023 % 85,806,441 54.4% 85, 361,128 54.1 % 100,000 0.1 % 75,313 0.0% 270,000 0.2% 0.0% 8,199, 700 5.2% 10,345,000 6.6/ 545,000 0.3% 545,000 0.3% 9,800,000 6.1% 9,800,000 6.2% 5,055,900 3.2% 7,360,893 4.7% 5,055,900 3.2% 7,360,893 4.7% 37,844,395 23.6% 37,869,022 24.0%, (502) SEWER FUND 6,520,356 4.1% 6,500,017 4.1% (503) GOLF COURSE 10,000 0.0% 10,000 0.0% pINTERNAL SERVICE FUNDS 11,585,281 7.2% 8,222,479 5.2%I (602) LIABILITY INSURANCE (603) WORKERS COMP RESERVE/INSURANCE Grand Total 3,094,306 1.9% 3,490,975 2.2% 160,028,672 100.0% 1,386,989 0.9% 3,572,125 2.3% 3,263,365 2.1%„ 157,803,535 100.0% VI Page 721 of 1213 Proposed FY 2022-2023 % INTERNALSERVICE FUNDS(601) EQUIPMENT REPLACEMENT 1,386,989 1% ENTERPRISE FUNDS (502) SEWERFUND 6,500,017 4% ENTERPRISE FUNDS (501) WATER UTILITY FUND 31,359,005 20% CAPITAL PROJECTS FUNDS 7,360,893 5% DEBT SERVICE FUND Values PROPOSED CITYWIDE FY 2022-2023 PRORIATIONS BY FUNDS - $157,803,535 INTERNALSERVICE FUNDS(602) LIABILITY INSURANCE 3,572,125 2% INTERNALSERVICE FUNDS(603) 10,345,000 _ 7% SPECIAL REVENUE FUNDS 8,199,700 5% WORKERS COMP RESERVE/INSURANCE 3,263,365 2% GENERAL FUND 85,361,128 54% The General Fund represents the largest portion of the total Adopted Citywide Budget at $85,361,128 (54.1 %). Enterprise Funds represent the second largest group at 24.0%, as follows: Water Fund at $31,359,005 (19.9%); Wastewater Fund at $6,500,017 (4.1 %); Solid Waste Fund at $270,000 (0.2%). Internal Service Funds total $8,222,479 (5.2%) as follows: General Liability Fund at $3,572,125 (2.3%); Workers' Compensation Fund at $3,263.365 (2.1%); and Equipment Replacement Fund at $1,386,989 (0.9%). The General Fund Capital Improvement Program (CIP) Fund totals $7,360,893 (or 4.7% of all funds). This consists of carryover funding from prior fiscal years to support 18 ongoing projects. The Debt Service funds total $10,345,000 (6.6%). This consist of the new Debt Service Pension Obligation Bonds of $9,800,000 (or 6.2% of all funds) and Douglas Street Gap closure of $545,000 (or 0.3% of all funds). The remainder of the funds consist of smaller funds dedicated to specific purposes. These include Transportation related funds, the Development Services Trust Fund, Recreation and Parks Fund, Economic Development Fund, Cultural Development Trust Fund, and Park Vista Senior Housing Project Fund. Vii Page 722 of 1213 Proposed FY 2022-2023 General Fund Budget The General Fund pays for the City's basic operations and services, including the following: • Public Safety (Police & Fire) • Public Works (Streets/Engineering/Facilities/Landscaping) • Community Services (Library/Senior/Teen/Recreation/Cultural Arts) • Development Services (Planning/Building/Housing) • Internal Support (City Clerk/City Treasurer/Finance/Human Resources/Information Technology) • General Governance (City Council/City Manager/City Attorney) The Adopted FY 2022-2023 General Fund Budget preparation process began with uncertainty due to COVID remaining both a health concern and continuing to have a negative impact on some General Fund revenues, particularly the Transient Occupancy Tax. Staff worked diligently to develop the proposed budget. Through discussions with City Council during the Strategic Planning and Budget Study sessions, the following approach was developed to provide a balanced FY 2022-23 General Fund Budget: • One-time use of Pension Trust fund: ($1,020,657) o Currently the Trust has a balance of approximately $5 million o Use of the Trust Fund towards the CalPERS unfunded actuarial liability (UAL) complies with the City's UAL policy • Utilize a 5% vacancy rate ($2.4 million) o Equivalent to 14 vacant full-time equivalent positions • Reduction to Fire Department Budget of approximately $1 million o Brown -out Engine 32 for 6 months in FY 2022-23: Savings of $50,000 in O&M o Brown -out a Captain position on all three shifts for 6 months: Approximate savings of $400,000 o Freeze one Captain position for 6 months in FY 2022-23: Approximate savings of $225,000 o Freeze Emergency Management Coordinator & O&M for Division: Approximately $364,000 in savings: $128,000 (personnel) + $236,000 (O&M) Page 723 of 1213 General Fund Revenues Total General Fund revenues for FY 2022-2023 are anticipated to be $81,750,522, as illustrated in the following table and chart: 1 Sales Tax $12,250,000 $12,950,000 $700,000 2 Business License Tax 11,750,000 11,935,200 185,200 3 Property Tax 10,432,525 10,145,860 (286,665) 4 Transient Occupancy Tax 8,420,000 11,040,000 2,620,000 5 Chevron Tax Reso Agreement 6,600,000 7,578,805 978,805 6 Utility Users Tax 6,289,500 7,269,908 980,408 7 Charges for Service 4,755,511 4,797,150 41,639 8 Transfers -In 4,013,235 3,047,549 (965,686) 9 Franchise Tax 3,000,000 3,300,000 300,000 10 Other Revenues 2,267,770 2,168,523 (99,247) 11 Intergovernmental Revenues 2,178,909 2,231,761 52,852 12 License & Permits 1,825,000 2,100,000 275,000 13 Interest & Rentals 726,250 2,874,000 2,147,750 14 Fines & Forfeitures 294,000 311,766 17,766 o •, Proposed FY 2022 -2023 General Fund Revenues Franchise Tax, $3,300,000 (4%) Transfers -in, $3,047,549 (4%) Charges for Services, $4,797,150 (6%) Chevron TRA $7,578,805 (91, $81,750,522 Other Revenues, $9,686,050, 12% :y Taxes, S60 (12%) ix Transient Occupancy Tax, $11,040,000 (13%) Sales Tax, $12,950,000 (16%) Business Licenses, $11,935,200 (15%) Page 724 of 1213 The Top Six General Fund revenue sources are as follows: 1. Sales Tax -- $12.950.000 This represents an increase of $700,000 from the adopted FY 2021-2022 budget which is due, in part, to the economic recovery since COVID-19, as well as commodity prices increasing causing the City's UUT, Franchise Tax, and Sales Tax (related to sales of gasoline) to increase for FY 2022-2023. It is anticipated that most revenue sources will have incremental increases as the local economy continues to recover from the impacts of COVID-19 and new economic development occurs. 2. Business License Tax -- $11.935.200 This represents an increase of $185,200 from the adopted FY 2021-2022 budget which was based on the current challenging economic conditions brought on as a result of COVID-19 and the possible looming recession. Also, decreased filming productions in FY 2021-22 have impacted Business Film License permits. It is anticipated that this revenue will increase in FY 2022-23 as the Coronavirus vaccine is widely distributed and COVID becomes less of a health concern. 3. Property Tax -- $10,145,860 This represents a decrease of $286,665 from the adopted FY 2021-2022 budget which is attributed to several large commercial/industrial properties applying for a Proposition 8 appeal for decrease in assessed value claim with Los Angeles County Assessor's Office. Several of the Prop. 8 appeals were successful, which resulted in an overall decline in assessed value and a reduced property tax for the City. It is important to remember that the City of El Segundo is a "very low tax city" and receives a small portion of local Property Tax revenue (about 6 cents for every $1 dollar of Property Tax paid). In total, Property Tax represents approximately 12% of the estimated total General Fund revenues. This is a smaller percentage than most California cities. 4. Transient Occupancy Tax (TOT) - $11,040,000 This represents an increase of $2,620,000 from the adopted FY 2021-2022 budget. The slow recovery to the TOT is largely due to the economic slow -down brought on by COVID-19, which significantly impacted the travel and tourism industry. It is anticipated that this revenue source will increase business travelers begin to return to traveling at pre -pandemic levels. The pre -pandemic occupancy rates were about 90%. The current occupancy rate that has been consistent throughout the past twelve months is about 75%. 5. Chevron Tax Resolution Agreement (TRA) -- $7,578,805 This represents an increase of $978,805 from the adopted FY 2021-2022 budget. This amount reflects the annual payment from Chevron as an off -setting payment in lieu of the following revenue sources: Gas/COGEN/Water/Electric UUT; Property Tax; Business Tax; and Sales & Use Tax. The sum of these taxes from the current year determines the amount that Chevron makes up to meet the guaranteed amount in the following year per the agreement. There is also an annual consumer price index inflator applied each year. Page 725 of 1213 6. Utility Users Tax (UUT) -- $7.269.908 This revenue source reflects the total of all the Utility Users Taxes from gas, water, telecommunications, cogenerated electric, and electricity (which are applied to non-residential users only) and is estimated to increase $980,408 from the adopted FY 2021-2022 budget. This is primarily due to increases in commodity prices which have a direct impact on the calculation of UUT and businesses reopening with no COVID restrictions in FY 2022-23. The following graph provides a five-year historical overview of the City's Top Six General Fund revenues: $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0 Top General Fund Tax Revenues Overview FY 2017/18 FY 2018/19 FY 2019/20 FY 2020/21 Estimated Projected FY 2021/22 FY 2022/23 Property Tax Sales & Use Tax UUT Other Taxes Transient Occupancy Tax Business License Xi Page 726 of 1213 General Fund Appropriations Total Proposed General Fund Appropriations for FY 2022-2023 is $85,361,128 is as follows: Department POLICE DEPARTMENT FIRE DEPARTMENT General Fund Appropriations .1 Adopted FY 2021-2022 Proposed FY 2022-2023 TRANSFER RECREATION PARK AND LIBRARY DEPARTMENT PUBLIC WORKS DEPARTMENT NON DEPARTMENT COMMUNITY DEVELOPMENT DEPARTMENT INFORMATION TECHNOLOGY DEPARTMENT CITY MANAGER FINANCE DEPARTMENT HUMAN RESOURCES DEPARTMENT CITY ATTORNEY CITY CLERK CITY COUNCIL Grand Total 19,436,175 20,378,246 13, 782, 667 13, 564, 268 10, 538, 908 13,475,120 8,184, 207 8,675,569 6,389,428 7,094,856 5,904,993 6,128,801 3,098,785 3,828,987 3,023,930 3,741,130 2,453,282 2,850,000 2,412,820 2,576,681 977,063 1,492,491 561,950 770,450 530.749 568.511 356,596 216,018 77,651,553 85,361,128 $ Change 942,071 (218, 399) 2,936,212 491,362 705,428 223,808 730,202 717,200 396,718 163,861 515,428 208,500 37,762 (140, 578) 7,709,575 Summary of General Fund Appropriations (Excluding Transfers Out) % Change 4.8% -1.6% 27.9% 6.0% 11.0% 3.8% 23.6% 23.7% 16.2% 6.8% 52.8% 37.1% 7.1 % -39.4% 9.9% Adopted FY 2021-2022 Proposed FY 2022-2023 $ Increase % Increase Salaries/OT/Other 35,108,184 35,520,393 412,209 1.2% All Benefits 15,883,433 15,997,514 114,081 0.7% Subtotal 50,991,617 51,517,907 526,290 1.0% Maintenance & Operations 16,121,028 20,368,101 4,247,073 26.3% Grand Total 67,112,645 71,886,008 4,773,363 7.1% The two largest General Fund departments remain Police and Fire. These two departments consume 48% of the total General Fund Budget (including Transfers Out which records the payment on the POBs and just under $4 million transferred to the GF CIP Capital Fund), followed by the Recreation, Parks, and Library Department at 10%. There was a significant drop in the Police and Fire departments pension related costs beginning in FY 2021-2022 due to the issuance of POBs. The appropriation for the Unfunded Actuarial Liability (UAL) payment to CalPERS is no longer recorded directly to the Police and Fire Departments. The issuance of the POBs paid off the UAL to CaIPERS and the annual POBs payments are recorded as a transfer out of the General Fund to the Debt Service POBs Fund. Salaries and Benefits The General Fund continues to experience rising salary costs (mainly in Police and Fire Departments). In addition, Workers' Compensation costs (mainly among public safety employees) and part-time staff costs due to increased State -mandated minimum wage requirements remain a concern. For FY 2022- 2023, budgeted General Fund Salaries and Benefits will total $51.5 million (including the payment towards the POBs) and will equal approximately 72% of the General Fund operating budget. The following pie chart illustrates how General Fund salaries and benefits will be allocated: xii Page 727 of 1213 _T Proposed FY 2022-2023 % PROPOSED FY 2022-2023 Workers' Compensation GENERAL FUND SALARIES & BENEFITS 2,557,219 5.0% OPEB & Othe 146,1 0.M Retirement I 5,197,9 10.1i FI 1,471,206 2.9% Values ialaries i,520,393 68.9% As is the case with most California cities, El Segundo has historically budgeted to fill 100% of all budgeted positions. Cities are seldom fully staffed at 100%. For example, the City currently has about 24 vacant General Fund positions. This represents about 9% of the 278 full-time budgeted General Fund positions (excluding elected officials). After careful analysis and discussion with City Council during the FY 2022- 23 Budget Planning Study Session, the Adopted FY 2022-23 Budget includes a 5% vacancy rate built into each Departments budget (except for City Clerk and HR due to being departments with 5 full-time staff or less) rather than freezing full-time vacant positions which has been done for the past three fiscal years. The 5% vacancy rate will result in budgetary savings of approximately $2.4 million. It is anticipated that after the economy is fully open again, with limited restrictions remaining, and as revenues improve, the City will reevaluate this practice and fund 100% of positions in subsequent fiscal years. As part of the comprehensive long-term Strategic Financial Plan that will be finalized during the year, each department will develop long-term staffing plans and reassess their organizational structure to provide essential services in the most cost-effective manner. Each department will be required to take a closer look at future year staffing levels. Balancing the budget by using a vacancy rate or by freezing positions should be viewed as a temporary measure and not a long-term measure. Going forward it is anticipated that all City departments, including public safety, will be leaner and more efficient. It is also likely that some departments will be reviewed and possibly restructured during FY 2022-2023. Maintenance & Operations The Adopted General Fund Budget includes a 26% increase in Maintenance & Operations costs. This increase is primarily due to contractual increases due to minimum wage increase and inflation. Page 728 of 1213 Chargebacks Chargebacks consist of services provided by a General Fund department to another Governmental Fund or Enterprise Fund. During the year, the applicable operations will be charged to reflect the cost of receiving these services and reimburse (or charge back) the General Fund. The methodology is based on the City's formal Cost Allocation Plan. Estimated Fund Balance Fund balance is the difference between assets and liabilities and is contained within reserved, unreserved, designated, or undesignated categories. City policy is to set the General Fund reserve levels at 20% of appropriations. Based on estimated revenues and adopted appropriations for FY 2022-2023, staff projects the ending General Fund balance on June 30, 2023 to be $20,666,491, which exceeds the 20% reserve policy for FY 2022-2023. This represents about a 24% reserve. Reserve Levels Maintaining a reserve of at least 20% is considered a "Best Management Practice" (BMP) by municipal financial advisory firms and bond rating agencies, especially given the COVID-19 pandemic (and not to mention the rise in natural disasters over the years, including fires, floods, and earthquakes). In addition, the possibility of another economic recession during the COVID-19 recovery, continues to raise its head. Further, the City has significant financial exposure associated with its aging and deteriorating public infrastructure which will require unexpected future infusions of cash. Moreover, the reduction in reserve balances also equates to a reduction in interest earnings revenue for the General Fund. The reserve level for FY 2022-2023 at 20% of expenditures is $17,072,225. It is also recommended that the City maintain an Economic Uncertainty Reserve balance of $1.9 million. The City Economic Uncertainty Reserve Policy is to maintain a balance of $2 million. However, during FY 2020-2021 $923,708 was utilized from this reserve to fund the CIP Budget. The Adopted FY 2021- 2022 Budget replenishes $823,708 to the Economic Uncertainty Fund. Going forward, the goal will be to bring this reserve balance back to $2 million, or possibly more. The City also maintains a Section 115 Pension Trust balance of $5.1 million for FY 2021-22. Staff recommends revisiting the City's reserve policies, including adjusting the General Fund reserve above 20%, for subsequent budget years. Special Revenue Funds The Proposed FY 2022-2023 Budget for all Special Revenue Funds is $8.2 million, including $4.8 million for capital improvements such as street repairs, sidewalk repairs, Park Place Transportation Project, etc. These funds are dedicated for specific purposes governed by specific laws and regulations. For example, the Gas Tax Fund can be spent only on street -related expenditures. Prop A and Prop C Funds can only be spent on transportation projects. Asset Forfeiture and COPS Funds can be spent only on public safety related activities — as a supplement and not to supplant current appropriations. Federal, State, or County grants can only be spent for the specific grant purpose that it is awarded. Some Special Revenue fund balances are projected to "decrease" as the City appropriated funds for specific purposes that they were intended to be used. Cultural Development 0% for the Arts) Fund The Proposed Cultural FY 2022-2023 Development Fund Budget is $326,000. The Cultural Development Program commenced in FY 2019-2020 and is funded via a 1 % "Fee for the Arts" on new commercial and xiv Page 729 of 1213 industrial development to promote public art, foster quality economic development, and enhance public space aesthetics. The following new appropriations are proposed for FY 2022-2023: Cultural Arts Coordinator ($105,000) - This represents 75% funding for this full-time position. 2. El Segundo Art Walk ($58,000) 3. Festival of Holidays ($40,000) 4. Visual Artists in Community ($35,000) 5. Arts & Culture Community Engagement Fund ($35,000) 6. 2nd City Talks ($35,000) 7. Operations Account ($10,000) 8. Poet Laureate Program ($8,000) Total = $326,000 Revenues are anticipated to grow in FY 2022-23 and beyond. As a result, there will be future opportunities to fund even more exciting and impressive public art projects. Debt Service Fund The Debt Service Fund records the City's facility lease activity for the Douglas Street Gap Closure Capital Improvement project. Included in the Adopted 2022-2023 Budget is an appropriation of $545,000 for the annual payment of principal and interest on the Douglas Street Gap Closure project. Also, the City issued Pension Obligation Bonds (POBs) in FY 2021-2022 in the amount of $144,135,000. Included in the Adopted 2022-2023 Budget is an appropriation of $9,800,000 to begin the annual debt service payments for these bonds. General Fund Capital Improvement Program (CIP) Fund The Proposed FY 2022-2023 General Fund CIP Fund Budget totals $6,336,420. Of this amount, $2,701,000 represents "carryover" unspent funds from prior fiscal years and the remaining $3,335,420 represents funding for new FY 2022-2023 projects. As delineated in the "Proposed Capital Improvement Program for All Funds," located toward the end of this budget document, there is a total of 12 General Fund CIP projects that will either be active during the fiscal year or will continue to accumulate funding for future activation (such as The Plunge Rehabilitation Project). Capital improvement projects that are paid for via other funds are located within each fund's budget. Please refer to the attached "Adopted Capital Improvement Program for All Funds," as well as to the CIP section of this budget document for more information about each capital improvement project. Ideally, a local government will dedicate at least 2% to 5% of its total budget each year to the community's public infrastructure, including public facilities. As the City ages and its infrastructure continues to deteriorate, the City will need to rely heavily on long-term financial planning to better prepare, and re- invest, in this essential aspect of the budget. The longer the City procrastinates and delays properly managing its existing facilities, infrastructure, and assets, it will end up costing both current and subsequent generations significantly more to rebuild and pay for rising future legal claims and xv Page 730 of 1213 settlements. This poor business practice continues to result in rising recurring operating costs (such as more expensive utilities and security measures) due to relying on inefficient and environmentally antiquated energy systems and safety risks. Enterprise Funds Water Fund Every few years, the City reviews its water and wastewater rates to determine what rates should be adjusted over the next five years to pay for the full cost of providing reliable water and collecting and treating wastewater in an effective and environmentally safe manner. A fundamental policy goal is for the ratepayers to pay for the cost of services provided and for each fund to be self-sustaining. Water rates were previously last adjusted in 2019. In anticipation of the need to adjust rates for the next five-year period, staff initiated a comprehensive Water and Wastewater "Rate Study" for each enterprise in the fall of 2019. This study was completed in the fall of 2020 and was presented to City Council on December 15, 2020. This study included presenting a series of water and wastewater rate adjustment options for each year from FY 2020-2021 through FY 2024-2025. On December 15, 2020, City Council directed staff to administer the Proposition 218 majority protest process and set a public hearing for February 16, 2021 to vote on the proposed water and wastewater rate adjustments. On December 30, 2020, protest ballots were mailed out to the owners of each parcel and each water and wastewater customer (ratepayer). This process requires allowing a minimum of 45 days notification prior to the Proposition 218 public hearing. A total of 53,709 water protest ballots and 5,286 wastewater protest ballots were mailed out. For ratepayers to successfully protest the proposed water and wastewater rate increases, a simple majority of property owners and/or water ratepayers (2,686 or more) and wastewater ratepayers (2,644 or more) must return their ballots as instructed. At its December 15, 2020 meeting, City Council approved the rate study, selected a water rate structure and wastewater rate structure, and reaffirmed policies and procedures adopted by City Council which set forth the procedures required by California State Proposition 218 (the "Right to Vote on Taxes Act" of 1996) to implement new or increased water and wastewater rates for residential and non-residential services. Since a majority vote protesting the proposed rate adjustments did not take place by the February 16, 2021 deadline, the approved rates will remain in place for five years. The City's water rates will be adjusted over the next five years as follows: Utility FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Water 0% 3.0% 3.0% 3.0% 3.0% The water rate adjustments will take place on January 1, 2022, January 1, 2023, January 1, 2024, and January 1, 2025. The approved water rate adjustment over the next five years will result in an estimated $5,726,955 that will ensure the long-term fiscal health of the Water Enterprise, as well as ensuring the delivery of safe and reliable water to the City's customers. These rate adjustments are designed to fully cover the associated costs incurred by the Water Fund over the next five years. Without the proposed rate adjustments, Water Fund revenues will not cover the rising cost of imported water purchased from West Basin Municipal Water District, operating expenses, or needed capital expenses. The Proposed FY 2022-2023 Water Fund Budget is $31.4 million, including $2.3 million in new capital and $1.6 million in carryover from previous fiscal years for capital improvement projects related to Indiana Street water main and Citywide meter replacements. The Water Division operates, maintains, and repairs the City's water distribution system consisting of approximately 65 miles of pipeline, a six -million - gallon reservoir, a three -million -gallon reservoir, and a 200,000 gallon elevated water tank. xvi Page 731 of 1213 The largest budget line -item is the cost of purchasing water ($25 million) and this is projected to steadily increase at an annual rate of 3.5% for the foreseeable future. There is no local source of potable water in the City. As a result, 100% of potable water is purchased from a water wholesaler, West Basin Municipal Water District. The Water Fund is structurally balanced for FY 2022-2023 with the cost of capital, maintenance improvements, and all on -going operations costs paid from on -going revenue. The Water Fund receives revenue primarily from metered water sales and base charges. FY 2022-23 Water Fund revenues are estimated at $36.7 million. Since the water utility must be self-sufficient, the City remains committed to maintaining critical infrastructure and complying with all applicable laws, rules, and regulations to deliver safe, dependable, and efficient recycled water and water services to all customers. The City strives to maintain affordable water rates while ensuring the long-term integrity of the water distribution system. Wastewater Fund Wastewater rates were last adjusted in 2016. Based on the previously mentioned Water and Wastewater "Rate Study," the City's wastewater rates will be adjusted over the next five years as follows: Utility FY 20-21 FY 21-22 FY 22-23 FY 23-24 FY 24-25 Wastewater 9.0% 9.0% 9.5% 9.5% 9.5% The wastewater rate adjustments take place on April 2, 2021, January 1, 2022, January 1, 2023, January 1, 2024, and January 1, 2025. The approved wastewater rate adjustments over the next five years will result in an estimated $6,396,262 in new Wastewater Fund revenue to cover rising operating and capital costs associated with maintaining the enterprise. The Proposed FY 2021-2022 Wastewater Fund Budget is $6.5 million, including $.8 million for capital improvement projects which include pump station, lifts, and sewer main repairs. While the Hyperion and Regional Sanitation District treatment plants are operated by the City of Los Angeles (Hyperion) and Los Angeles County (Los Angeles County Regional Sanitation District), the City of El Segundo operates and maintains the wastewater collection system which consists of nine stations, 18 pumps, and approximately 57 miles of sewer mains. The lift stations run in automatic mode 24 hours per day to convey over half - billion gallons of sewage per year to the Hyperion and Regional Sanitation District treatment plant customers located west of Pacific Coast Highway. Customers east of Pacific Coast Highway have their wastewater treated at the Regional Sanitation District plant. The Wastewater Fund receives revenue primarily from residential and commercial user and connection fees. FY 2022-23 revenues are estimated at $5.3 million. Since the wastewater utility must be self- sufficient, the City remains committed to maintaining critical infrastructure and complying with all applicable laws, rules, and regulations to deliver safe, dependable, and efficient wastewater services. The City strives to maintain affordable wastewater rates while ensuring the long-term integrity of the wastewater collection system. Solid Waste Fund The Solid Waste Fund was set up in June 2019 to account for the General Fund's subsidy of residential refuse collection services provided by the private hauler EDCO. The Proposed FY 2022-2023 Solid Waste Fund Budget is $270,000 and reflects a recurring General Fund 25% subsidy of residential rates. The General Fund will not be able to maintain this subsidy and a plan will be developed to transition to a refuse collection model in which those that consume the service pay for their share of the cost. Golf Fund xvii Page 732 of 1213 The existing Golf Fund continues to carry a significant negative net position, also referred to as negative retained earnings, due to the outstanding loan balance of approximately $5.6 million that is due to the Equipment Replacement Fund from the Golf Fund. With Topgolf having opened in April 2022, the Golf Fund should finally be able to begin systematically paying down its loan to the Equipment Replacement Fund. Because Topgolf is up and running, this will reverse the past several years of recurring Golf Fund operating losses and General Fund subsides. Based on the approved Management Agreement, the Topgolf project is projected to generate at least $1,900,000 in new recurring General Fund and Golf Fund revenues/investment starting in FY 2022-2023, including the following: • Annual $1,300,000 driving range ground lease payment (with a 10% adjustment every five years); • Annual $200,000 Community Benefit Contribution; • Annual $200,000 Golf Course and Driving Range Capital Contribution; • Recurring 3% beverage fee payment at driving range and golf course (with a minimum guarantee of $200,000 from the driving range); and • Annual $20,000 golf course ground lease payment (with a 10% adjustment every five years). As directed by City Council on April 20, 2021, the following Topgolf Revenue Allocation Policy will go into effect starting with FY 2022-2023: Ground Lease Revenue: • 60%-70% of revenue generated from driving range ground lease (estimated to start at $1,300,000 per year) will be dedicated to funding City's pension related liabilities. This would result in a starting annual pension contribution of $780,000 to $910,000. • 30%-40% of revenue generated from driving range ground lease (estimated to start at $1,300,000 per year) will be dedicated to repaying Equipment Replacement Fund. This would result in a starting annual loan repayment of $390,000 to $520,000 until the loan is paid off. • Once Equipment Replacement Fund loan is paid off, this revenue will be dedicated to City's Capital Improvement Program (public infrastructure) needs Ground Lease Revenue: • Annual $200,000 Community Benefit Contribution will be dedicated to Recreation and Park capital improvement projects. Golf Course and Driving Range Capital Contribution: • Annual minimum $200,000 Golf Course and Driving Range Capital Contribution to Golf Fund will be made as per Ground Lease and Agreement and Golf Course Management Agreement. Annual 3% beverage fee payment from driving range and golf course (with a minimum guarantee of $200,000 from the driving range) will go to General Fund to be used for general XVM Page 733 of 1213 use purposes. • Annual $20,000 golf course ground lease payment (with a 10% adjustment every five years) will go to General Fund for general use purposes. Internal Service Funds These funds are used to account for internal charges to user -departments. For example, the Equipment Replacement Fund is used only to accumulate funds to replace various equipment valued at $5,000 or more (individual value of an item and not grouped items) and vehicles throughout the City. Based on the estimated life of the asset and estimated replacement value after the asset is fully depreciated, the Equipment Replacement Fund charges the department a set amount each year until the asset is fully funded in order to be replaced. The established charge for FY 2022-23 was funded at a 100%, rather than the 50% that was funded in FY 2021-2022 due to budget deficits. The 50% reduction in funding for FY 2021-2022 was used as budget savings tool for the General Fund. This savings equates to approximately $1.1 million. The funding for FY 2022-23 will be brought back to 100%. Per the established replacement schedule, the Adopted FY 2021-2022 Equipment Replacement Fund Budget is $1.4 million. The City operates two self-insurance programs, administered by third -party administrators, under the management of the City's Risk Manager. The City belongs to the Independent Cities Risk Management Authority (ICRMA), a joint -powers authority of 18 participating members for the purpose of pooling the City's risk for general liability and workers' compensation losses with those of other member cities. ICRMA covers up to $35,000,000 for general liability claims: The City is responsible for the first $750,000 of claims (Self -Insured Retention). The ICRMA pool covers up to the first $2,000,000 above the City's SIR and the excess coverage is everything from $2,000,000 to $35,000,000. The City also participates in the following insurance programs: crime program, cyber program, property and equipment program, auto physical damage program, and terrorism coverage program. For the Liability Insurance Fund and Workers' Compensation Fund, the Proposed FY 2022-2023 Budget is $3,572,125 and $3,263,365, respectively. Both these amounts are intended to cover administration costs, premiums, and estimated claims payments within the City's self -insured retention levels ($750,000 for General Liability and $500,000 for Workers' Compensation). Liabilities have increased in the past year for both the Workers' Compensation and the General Liability Funds primarily due to claims associated with Police and Fire. The Approved FY 2021-2022 Budget allocates the increased costs associated with each insurance program to the corresponding City department directly attributable to the increase. Proposed FY 2022-2023 Citywide Capital Improvement Program (for all funds) Budget The Proposed FY 2022-23 Capital Improvement Program (CIP) Budget (for all funds) totals $16,205,420, along with another $6,388,000 in carryover funds from prior fiscal years to support 25 separate projects for a total of $22,593,420. Please refer to the "Proposed Capital Improvement Program for All Funds" located toward the end of this budget document for more information about each capital improvement project. Citywide Staffing xix Page 734 of 1213 The Proposed FY 2022-2023 Budget includes staffing for 366.67 FTE positions (including part-time positions). In addition, it is anticipated that about 20 percent of City staff retiring over the next one to three years. Although the loss of institutional knowledge will be challenging with the high number of employees eligible for retirement, this presents an opportunity to embrace the ongoing paradigm shift with respect to how the City's finances are managed and to prepare for future needs by providing internal growth opportunities and the flexibility to re -engineer the structure of the organization. Labor Contracts The Proposed FY 2022-2023 Budget includes funding for represented labor groups which have contracts in effect for FY 2022-2023. There is no funding for any additional salary or benefit enhancements outside of what is covered in existing contracts. The Police Officer Association (POA) and Firefighters Association (FFA) labor contracts expired on September 30, 2021. The table below lists the represented and unrepresented labor groups, along with their contract expiration dates: Represented Employee Associations and Unrepresented Units 1 Firefighters Association (FFA) 9/30/2021 2 Police Officers Association (POA) 9/30/2021 3 Police Support Services (PSSEA) 9/30/2022 4 Supervisory & Professional Employees (SPEA) 9/30/2022 5 General Employees Association (CEA) 9/30/2023 6 Management Police (PMA) 9/30/2022 7 Mid -Management & Confidential N/A 8 Mid -Management & Confidential N/A 9 Directors/Executives N/A Performance Measures The City will continue to transform its performance measures from static measures to more robust methods that rely on additional meaningful tools. Regular measures, including private sector style recurring "customer transactional surveys" of those who interact with City employees, will be used to highlight areas where the City performs well, as well as those areas in which further evaluation will be warranted. This process will be timely and transparent. Pensions After years of rising costs and uncertainty associated with employee pension costs, the City has achieved financial stability and predictability for the next two decades and beyond. Over the last several years, CalPERS has made significant changes to the assumptions used in the calculations of local agencies' pension liabilities. These changes have resulted in: • Increased overall unfunded pension liability as the discount rate has been reduced from 7.5% to 7.0% (With a further reduction to 6.8% that will go into effect on July 1, 2022) • Increases in annual payments due to CalPERS in earlier years followed by declining payments in later years due to the method of amortizing Unfunded Actuarial Liability (UAL) payments The City has three CalPERS plans: 1) Safety Police First Tier Plan; 2) Safety Fire Plan; and, 3) Miscellaneous Employees Plan. Each plan's UAL is comprised of multiple "amortization bases" which xx Page 735 of 1213 have positive and negative amounts generated each year based on the performance of the CalPERS Investment Fund and changes in actuarial assumptions. Each amortization base has a separate payment schedule over a fixed period of years (up to 30 years for each). Because of the CalPERS methodology, some of the payments continue to increase each year while others drop off. This creates a significant increase in UAL payments the City will owe CaIPERS going forward which were previously estimated to range from $10.7 million paid in 2020 to $17.6 million in 2038. The difficulty for the City, as well as many other local agencies, has been the ability to pay these large payments to CalPERS, while still trying to maintain a structurally balanced budget and providing acceptable public services. Because of the economic impacts of revenue shortfalls due to the COVID- 19 pandemic, the City focused on minimizing future payments to CalPERS. At its July 22, 2020 Strategic Planning Study Session, City Council appointed Mayor Pro Team Chris Pimentel and Councilmember Scot Nicol to serve on the Ad Hoc Pension Committee to review the City's pension obligations, including conducting a review of the City's ability to exit CalPERS pension system and use of alternative retirement options. Since that time, the Committee has met numerous times in 2020 (September 21, October 14, November 16, and November 23) and several times in 2021 (February 17, March 3, April 14, April 29, and May 12). Other attendees in these meetings included City Treasurer Matthew Robinson, City Manager Scott Mitnick, Chief Financial Officer Joseph Lillio, and KNN Public Finance Municipal Advisor Mark Young. On December 1, 2020, a presentation was provided to City Council by City staff and KNN Public Finance (City's municipal advisor) which discussed options for addressing the City's growing UAL payments to ensure future structurally balanced budgets. City Council unanimously provided staff with direction to begin the process to refinance the City's current UAL through the issuance of POBs. On January 19, 2021, City Council approved the issuance and sale of taxable POBs to refund the City's pension obligations and authorized the execution of a Trust Agreement which then began the judicial validation proceedings relating to the issuance of the POBs. The Los Angeles Superior Court approved the validation in April 2021, setting the stage for the City to ultimately issue the POBs in June 2021. The City's POB Finance Team (City staff, Municipal Advisor, Underwriters, Bond Counsel, Disclosure Counsel, and Trustee), met with Standard & Poor's (S&P) staff on May 10, 2021 for a bond rating presentation. The meeting was successful and resulted in a strong AA+ bond rating. This is an excellent rating, particularly in today's economic environment and the impact of COVID-19 on bond ratings, still having negative impacts on the economy. S&P provided a write-up of the rating meeting with guidance on how to possibly achieve a AAA rating within the next few years. On May 18, 2021, City Council formally approved issuing the POBs at 95% of the current UAL with CalPERS. Once in the marketplace, the POBs were 4.5x over -subscribed which helped to lower the POB interest rate to 2.568%. This was the second lowest rate of any POBs issued in the State of California over the last two years, including POBs with a AAA rating. This exceptional interest rate resulted in savings to the City of approximately $82.2 million over the next 19 years. Through the issuance of pension obligation bonds to prepay the existing UAL, along with a series of other forward -thinking actions taken by City Council over the past few years (including: Reduced "Fresh Start" Amortization Period; Past additional discretionary UAL payments; Prepaid UAL payments; Creation of a Pension Trust Fund; Requiring "Classic " employees to pay their full "employee share," Adoption of formal UAL Policies; and, the Topgolf Revenue Allocation Policy), the City is well -positioned to meet its present and future pension obligations over the next 19 years. The annual $9.8 million payment on the POBs represents a much lower recurring pension cost to the City than what would have been the case without the POBs. The City now has control over its pension xxi Page 736 of 1213 costs through July 1, 2040. After 2040, the City's pensions will be fully funded and the recurring pension costs should drop significantly. After years of stress and uncertainty, the City now has more clarity and predictability in managing its pension obligations. Other Post -Employment Benefits Just as with employee pension costs, the City has achieved financial stability and predictability for its "Other Post -Employment Benefits." The City provides retiree medical insurance to vested employees who retire from the City. This benefit is part of what is referred to as "OPEB." In general, the vesting requirement for retiree medical insurance is employment with the City for five years. In order to set funds aside for this benefit, the City opened a Section 115 Trust Fund account with CalPERS in 2008. The City initially funded the OPEB Trust in the amount of $2,425,000. As of June 1, 2022, the balance has grown to approximately $30 million. This reflects a combination of $17.7 million in contributions, $1 million in withdrawals, and $11.3 million in investment earnings. The total OPEB liability for the City is $56 million. With $30 million pre -funded in the OPEB Trust, the OPEB unfunded liability is $26 million. This equates to a funded status of 46%. About 75% of municipalities in the State of California that offer retiree medical insurance benefits have a funded ratio of 25% or less. The City of El Segundo is well positioned to be fully funded for its OPEB liability by 2031. As of the latest actuary report (dated October 2020), the City no longer needs to make additional contributions into the OPEB Trust. The investment earnings over the next ten years are expected to move the OPEB Trust to a 100% funded status within a decade. The annual contribution to the OPEB Trust had been $548,000 for several years. These are General Fund dollars that can be used to balance the budget or dedicated for other City Council strategic goal purposes. Once the OPEB Trust is 100% funded, the City will begin to pull money out of the OPEB Trust to assist in making the monthly medical retiree insurance premium payments. After years of stress and uncertainty, the City now has clarity and predictability in managing its employee pension and retiree medical insurance obligations. Future Challenges The City will continue to focus its efforts on keeping our local residents and businesses in a safe environment. While the City has achieved level and stable recurring retirement costs going forward, the City will have to wrestle with rising medical insurance premiums and escalating Workers' Compensation and General Liability Insurance costs within the Police and Fire Departments. As a result, there may be continued financial pressure to reduce City service levels and staffing. The Proposed FY 2022-2023 Budget reflects a General Fund that continues to subsidize other funds, such as the Solid Waste Fund and the CIP Fund. With added pressure for General Fund resources to be used to support these operations, this will place a further strain on the General Fund's ability to provide traditional local government services, including public safety (Police and Fire). Looking forward, the Solid Waste Fund is projected to draw down additional General Fund reserves and fund balances beyond FY 2022-2023. This is not a good business practice and, as a result, staff will develop both short-term and long-term strategies to more effectively address these challenges to ensure the City remains financially stable over the long -haul. Even with such pressures, staff remains cautious in projecting City revenues, while at the same time working hard to limit future expenditures. The following graph contains projected General Fund revenues and expenditures over the next ten years, along with the theoretical impact on annual fund balance: Page 737 of 1213 As illustrated above, the General Fund stabilizes due to the reduction in expenditures resulting from the issuance of the Pension Obligation Bonds, as well as the enhancement to revenue from the Topgolf project. However, the City may face a structural budget challenge going forward, if CalPERS investment earnings do not meet their investment return expectations, if future labor contracts result in ongoing additional expenditures, or if there is a future recessionary/high inflationary period. Note that this assumes that the General Fund will spend 100% of its appropriations and that revenue growth will be more conservative (lower) than in the recent past. While the City will likely experience revenue growth at greater levels (based on history), the cost of providing services to the community will likely continue to rise at a faster rate than revenue growth. For example, staff anticipates that over the next four years, revenues will grow an average of 1 % to 2% per year while expenditures will grow by 2.5% per year, if not higher. The one potential uncertainty in all this is how long it will take for the local economy to fully rebound from the effects of COVID. In the years ahead, the City will continue to grapple with the challenges of being a full -service City faced with rising costs and an aging local public infrastructure system that needs restoration. For example, the City's streets and sidewalks infrastructure is estimated to require millions of dollars annually in capital and maintenance expenditures to maintain existing levels of service. The City's facilities are estimated to require at least $2 million in annual contributions for capital and maintenance expenditures. Historically, the City has not received sufficient transportation related revenues (Gas Tax, Measure R, Measure M, SB-1, etc.), Developer Fees, and grant revenue to maintain City streets and facilities at the required levels which has resulted in increased General Fund subsidies. However, with Gas Tax revenues declining, Developer Fees revenues remaining limited, and limited State/Federal grant opportunities, combined with the City's past practice of deferred maintenance and neglect, going forward the City will need to explore a different approach in obtaining capital improvement funding. Zero -Based Budget for Police & Fire Departments Page 738 of 1213 At the direction of the full City Council, the proposed FY 2022-2023 General Fund Budget used a "Zero - Based Budget" approach for the Police and Fire Departments. Both departments were required to build their budgets from zero and justify each budget line -item, and position. In essence, both departments were be asked to justify every line item as if they were starting as a new operation. Future Opportunities Despite various financial and budget challenges facing the City, there are incredible opportunities associated with our diverse and resilient local economy. There are several exciting new developments in the works that are scheduled to come on-line in FY 2022-2023 and beyond. Examples include: New headquarters office complex, training facility and athletic fields for NFL football team, Los Angeles Chargers that will have 270 employees on a 14-acre site. 2. New mixed -use commercial/residential development Pacific Coast Commons at 475 — 629 N Pacific Coast Highway will include four new buildings consisting of 257 apartment units, 6 townhome condominium units, 11,252 sq. ft. of commercial uses, and parking structures containing 792 parking spaces. 3. New headquarters for ABL Space Systems at the Standard Works Campus located at 140 Oregon St. These types of major investments reflect the private sector's optimistic view of the local economy and how such companies continue to look in a post COVID-19 era. Another example of future opportunities is the ongoing update of the 20-year-old Downtown Specific Plan and pending recommendation to select a developer to redevelop the Civic Center site to revitalize and reimagine the future of Downtown El Segundo. There has been considerable interest to simultaneously maintain the existing historic charm of downtown while introducing an exciting series of opportunities to allow local businesses to be ready to thrive in the post COVID-19 economy. Long -Term Financial Strategic Planning Staff has begun work on the comprehensive Ten -Year Long -Term Financial Strategic Plan. This plan will help the City remain fiscally prudent and be more prepared for economic downturns, rising employee costs, and other conditions which may result in unanticipated fiscal challenges. Once completed and approved by City Council, staff will rely on this document to guide the City's finances into the future. xxiv Page 739 of 1213 CITY OF EL SEGUNDO C A L I F 0 R N I A ......... ADOPTED OPERATING AND CAPITAL IMPROVEMENT BUDGET FISCAL YEAR 2022-2023 CITY OF EL SEGUNDO, CALIFORNIA PROPOSED OPERATING & CAPITAL IMPROVEMENT BUDGET FISCAL YEAR 2022-2023 Drew Boyles Mayor Carol Pirsztuk Councilmember Tracy Weaver City Clerk CITY COUNCIL Chris Pimentel Mayor Pro Tern Scot Nicol Councilmember Matthew Robinson City Treasurer Darrell George Interim City Manager Mark Hensley City Attorney Lance Giroux Councilmember Page 741 of 1213 CITY OF EL SEGUNDO CITY TREASURER CITIZENS OF EL SEGUNDO CITY COUNCIL CITY MANAGER CITY ATTORNEY INFORMATION TECHNOLOGY SERVICES HUMAN RESOURCES FINANCE 1fflI[y2 FIRE COMMUNITY DEVELOPMENT PUBLIC WORKS RECREATION, PARKS, AND LIBRARY CITY CLERK 1 Page 742 of 1213 CITY OF EL SEGUNDO LIST OF PUBLIC OFFICIALS FISCAL YEAR 2022-2023 Darrell George Interim City Manager Mark Hensley City Attorney (Contract) Tracy Weaver City Clerk (Elected) Jaime Bermudez Police Chief Elias Sassoon Director of Public Works Joseph Lillio Chief Financial Officer Vacant Director of Recreation, Parks and Library Rebecca Redyk Director of Human Resources Matthew Robinson City Treasurer (Elected) Deena Lee Fire Chief Michael Allen Director of Development Services Vacant Director of Information Technology Services Barbara Voss Deputy City Manager 2 Page 743 of 1213 CITY OF EL SEGUNDO LIST OF COMMITTEES/COMMISSIONS/BOARDS FISCAL YEAR 2022-2023 Arts & Culture Committee Capital Improvement Program Advisory Committee Diversity, Equity, and Inclusion Committee Public Works Committee Committee Investment Advisory Committee Library Board of Trustees Planning Commission Recreation & Parks Commission Senior Citizen Housing Corporation Board Page 744 of 1213 CITY OF EL SEGUNDO BUDGET CALENDAR - BUDGET PROCESS FISCAL YEAR 2022-2023 Timelines Process January - February Finance submits mid -year budget performance report to the City Council. Finance develops budget calendar and instructions. Finance holds a budget kick-off meeting; distributes budget instructions and policies as determined by the City Manager. Finance prepares worksheets for departments to use in inputting budget requests. Finance distributes worksheets and personnel budget details for departments' review. February - March Departments input their budget requests; send them back to Finance for updates. Finance prepares preliminary revenue projections. April - May Finance finalizes departmental requests; holds departmental meetings to review requests; prepares preliminary budget document. Finance calculates appropriations limit. City Manager holds departmental budget hearings; prepares his recommendations for Council's consideration. Public Works submit Capital Improvement Plan to the CIP Advisory Committee and the Planning Commission. City Council holds strategic planning session. City Council holds study session on the proposed budget. June City Council holds budget hearings on the proposed budget. City Council approves budget. Finance loads adopted budget into accounting system. July Finance produces adopted budget document; posts budget on the City's website. 4 Page 745 of 1213 CITY OF EL SEGUNDO DESCRIPTION OF FUNDS & FUND TYPES GOVERNMENTAL FUNDS Are typically used to account for tax -supported (governmental) activities. The focus of the City's governmental funds is to provide information on near -term inflows, outflows, and balances of spendable resources. GENERAL FUND (Fund 101) The General fund is the general operating fund of the City. All general tax revenues and other receipts that are not allocated by law or contractual agreement to some other fund are accounted for in this fund. For the City of El Segundo, the General Fund includes other funds that have been set up to account for special activities as follows: Hyperion Mitigation Fund (117); Economic Uncertainty Fund (401); Retired Employee Insurance Fund (Fund 701); and Trust Funds/Special Donations (702). Although these funds were set up as "separate" funds, the actual funding sources are considered General Fund revenues. Hyperion Mitigation Fund (Fund 117): Accounts for an agreement between the City of El Segundo and the City of Los Angeles in which both cities contribute a specified amount annually to pay for the cost of the Hyperion Mitigation Monitoring Program. Economic Uncertainty Fund (Fund 002): Accounts for monies transferred from the General Fund to set up a revenue offset for extremely volatile revenues such as Sales Tax and Utility Users' Tax. Retired Employee Insurance Fund (Fund 701): Accounts for funds used to record payments from retirees who opt to continue certain health benefits and life insurance. Trust Funds/Special Revenue/Donations (003): Accounts for donations received from private individuals or entities that are to be spent on specific activities or programs not funded by the City. SPECIAL REVENUE FUNDS: Are used to account for proceeds of specific sources (other than for major capital projects) that are legally restricted for specific purposes. The following funds are considered Special Revenue Funds: Traffic & Safety Fund (Fund 104): Accounts for a portion of the Vehicle Code violation fines and penalties collected by the Los Angeles County Municipal Court. By State law, this money must be used for traffic safety related expenditures including traffic enforcement and capital projects. State Gas Tax Fund (Fund 106): Accounts for a share of revenues derived from the State Highway Users' Tax under Sections 2105, 2106, 2107, and 2107.5. The revenue is derived from a share of the gasoline taxes and is used for the construction and maintenance of the road network system of the City. Asset Forfeiture Fund (Fund 109): Accounts for receipt and disbursement of narcotic forfeitures received from the County, State, and Federal agencies pursuant to Section 11470 of State Health & Safety Code and Federal Statute 21 USC Section 881. Measure R Fund (Fund 110): Accounts for the one-half (1/2) cent Sales Tax approved by the voters of Los Angeles County to be used for local transportation needs. These revenues are received by the State and a portion is funneled to the City through the Los Angeles Country Metropolitan Transportation Authority. The City of El Segundo uses these funds for street improvements. Community Development Block Grant (CDBG) Fund (Fund 111): Accounts for revenues received from the Department of Housing & Urban Development (HUD). These revenues must be expended to accomplish one of the following objectives: elimination of slum or blight to low and moderate income persons; or, to meet certain urgent community development needs. The City of El Segundo uses this revenue to fund eligible senior activities such as in -home care; art classes; counseling; and home delivered 5 Page 746 of 1213 CITY OF EL SEGUNDO DESCRIPTION OF FUNDS & FUND TYPES meals, administered by the Planning & Building Safety Department. (Note: Beginning in fiscal year 2015- 2016, the City decided to fund urgent community development needs such as senior in -home care, delivered meals, etc. from the General Fund and to solely use CDBG funds to build access ramps to comply with the Americans with Disabilities Act (ADA). Prop "A" Transportation Fund (Fund 112): Accounts for the one-half (1/2) cent Sales Tax approved by the voters of Los Angeles County to be used for local transportation purposes. These revenues are collected by the State and a portion is funneled to the City through the Los Angeles County Transportation Commission. The City of El Segundo uses this fund to participate in CTIP/MAX, a regional commuter service and to provide Dial -a -Ride; beach shuttles; and various transportation services. Prop "C" Transportation Fund (Fund 114): Accounts for the one-half (1/2) cent Sales Tax approved by the voters of Los Angeles County in November 1990. Collection of the tax began in April 1991. Proceeds are to be used to improve transit services and operations; reduce traffic congestion; improve air quality; operate and improve the condition of the streets and freeways utilized by public transit; and reduce foreign oil dependence. Air Pollution Reduction Fund (Fund 115): Accounts for the City's share of funds received under the Health & Safety Code Section 44223 (AB 2766) to finance mobile source air pollution reduction programs consistent with the California Clean Air Act of 1988. The fund, derived from additional vehicle registration fee, is used to support the South Coast Air Quality Management District's (SCAQMD) program to reduce air pollution from motor vehicles. Residential Sound Insulation Program Fund (Fund 116): Accounts for the grants received from the Federal Aviation Administration (FAA) and the City of Los Angeles' Department of World Airports (LADOA). The fund is used to provide acoustical treatment of homes in El Segundo that are within the extreme airport noise impact zone, in order to create a better sound environment inside the home. TDA Article 3/SB 821 Bikeway Fund (Fund 118): Accounts for the monies the City receives from the Transportation Development Act Article 3 which are to be specifically used for construction or repair of bikeways, sidewalks, or handicapped accesses. COPS FUND (Fund 120): Accounts for receipt and disbursement of funds received under the State Citizens' Option for Public Safety (COPS) program allocated pursuant to Government Code Section 30061 enacted by AB 3229, Chapter 134 of the 1996 Statues. This fund, also known as the Supplemental Law Enforcement Services Fund (SLESF), is allocated based on population and can only be spent for "front line municipal police services" such as local crime prevention and community -oriented policing, per Government Code Section 30061 (c)(2). PSAF (Public Safety Augmentation Fund) (Fund 123): Accounts for the one-half (1/2) cent Sales Tax approved by the voters in November 1993 under Prop 172. These revenues must be spent for public safety (police and fire services) purposes only. Federal Grants Fund (124): Accounts for revenues and expenditures for each Federal grant awarded to the City. State & County Grants Fund (Fund 125): Accounts for revenues and expenditures for each State or County grant awarded to the City. Certified United Program Agencies (CUPA Fund 126) Accounts for revenues and expenditures for the Endorsement and Emergency Response Program (EERP), a consolidation of six environmental programs at the local level. Measure M Fund (Fund 127): Accounts for the one-half (1/2) cent Sales Tax approved by the voters in November 2016. These revenues must be spent to ease traffic congestion. 0 Page 747 of 1213 CITY OF EL SEGUNDO DESCRIPTION OF FUNDS & FUND TYPES SB — 1 Fund (Fund 128) Accounts for the revenues and expenditures from the Road Repair and Accountability Act of 2017. These revenues must be spent for local streets and roads. Certified Access Specialist Program (CASP Fund 129) Authorized by Senate bill (SB) 1186, the fee is to increase disability access and compliance with construction -related accessibility requirements. The first priority is to spend the funds on the training and retention in order to meet the needs of the public in the jurisdiction. Affordable Housing Fund (Fund 130) Accounts for the revenues and expenditures related to the construction and purchase of affordable housing for the citizens of El Segundo. County Storm Water Program (Fund 131) Accounts for the revenues and expenditures related to Measure W, the Los Angeles county Safe, Clean Water program. DEBT SERVICE FUNDS: Account for accumulation of resources for, and the payment of, general long-term debt including principal and interest. The following funds are considered Debt Service Funds: Debt Service Fund (Fund 202): Accounts for the lease agreement with the California Infrastructure and Economic Development Bank (CIEDB) whereby CIEDB issued bonds in the amount of $10 million to finance the Douglas Street Gap Closure Project. The City will make rental lease payments over a 30-year period starting February 1, 2006, at an interest rate of 2.87% per annum. Interest payments on the lease obligation are due on February 1 and August 1 of each year. Base rental payments will be mailed to the City reflecting the actual amount owed prior to each base rental payment due date. Pension Obligation Bonds Fund (Fund 204) Accounts for the payments of interest and principal on the pension obligation bonds issued in June of 2021. CAPITAL PROJECTS FUNDS: Account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by proprietary funds and trust funds). The following is considered Capital Projects Fund: Capital Improvement Fund (Fund 301): Accounts for the construction of capital facilities typically financed by the City's General Fund and any grant not accounted for in a special revenue fund. PROPRIETARY FUNDS Are used to account for a government's "business" type activities. Enterprise Funds and Internal Service Funds are considered proprietary funds. ENTERPRISE FUNDS: The following are the City's Enterprise Funds: Water Utility Fund (Fund 501): Accounts for water utility revenues, including service fees and installation charges, and all expenses related to the construction and maintenance of the City's water distribution system. Sewer Fund (Fund 502): Accounts for revenues and expenses for the City's wastewater collection system, including replacement of sewer facilities. Sewer fees vary throughout the city and are primarily based on usage. Golf Course Fund (Fund 503): Accounts for revenues from user fees and expenses incurred for the operation and maintenance of "The Lakes at El Segundo" golf facility. Revenues are also used for the repayment of the advance received from the Equipment Replacement fund. 7 Page 748 of 1213 CITY OF EL SEGUNDO DESCRIPTION OF FUNDS & FUND TYPES Solid Waste Fund (Fund 505) Accounts for revenues and expenses for the City's solid waste collection system. INTERNAL SERVICE FUNDS: The following are the City's Internal Service Funds: Equipment Replacement Fund (Fund 601): Accounts for the proceeds from the sale of surplus equipment and charges to City departments, which are used to purchase replacement of office furniture and equipment; vehicles; and other capital equipment. Liability Insurance Fund (Fund 602): Accounts for the City's self-insurance program based on charges to departments for their share of claims costs on a 10-year average. A third -party service provider administers the program. The City is a member of ICRMA (Independent Cities Risk Management Association), a joint powers authority composed of 24 participating members. The Authority covers the excess of the City's $750,000 self-insurance retention up to $40,000,000. Workers' Compensation Fund (Fund 603): Accounts for the City's self-insurance program based on charges to departments, calculated based on the departments' share of personnel costs. The City is a member of ICRMA (Independent Cities Risk Management Association), a joint powers authority composed of 24 participating members. The Authority covers the excess of the City's $500,000 self-insurance retention up to the current statutory amount. TRUST & AGENCY FUNDS Are used to account for assets held by the City in a fiduciary capacity for individuals, government entities, and others. Such funds are operated by carrying out the specifications of trust indentures, statues, ordinances, or other governing regulations. Trust Funds/Project Deposits Fund/Refundable (Fund 703): Accounts for project deposits from developers which may be refundable after the projects are done. Trust Funds/Cultural Development Fund/ (Fund 704): Accounts for deposits from citizens which may be used for arts and cultural projects in the City. Trust Funds/Project Deposits Fund/Non-Refundable (Fund 708): Accounts for project deposits from developers which may not be refunded after the projects are done. W Page 749 of 1213 CITY OF EL SEGUNDO DESCRIPTION OF MAJOR REVENUE SOURCES Property Tax: Is imposed on real property (land and permanently attached improvements such as buildings) and tangible personal property (movable property) within the State, based on the property value rather than on a fixed amount or benefit. Properties are distinguished as secured and unsecured (property for which the value of the lien is not sufficient to assure payment of the tax.) Article XIIIA of the State of California limits the real property tax rate to 1% of the property's assessed value plus rates imposed to fund indebtedness approved by the voters. El Segundo's share of the 1% is equivalent to 6.3 cents for every $1 collected from property taxes. With the passage of Prop 13 in 1978, assessed valuations are limited to a 2% increase each year. Sales & Use Tax: Sales Tax is imposed on retailers for selling tangible personal property in California. The Use Tax is imposed on the user of a product purchased out-of-state and delivered for use in California. The Sales & Use Tax rate for the County of Los Angeles is 9.50% and is broken down as follows: State General Fund (includes K-12/Community Colleges) City/County General Fund (Bradley Burns) Public Safety (Prop 172) County Realignment (Mental Health/Welfare/Public Safety) Countywide Transportation Fund Los Angeles County Transportation Commission (LACT) Los Angeles County Transportation Commission (LACT) Los Angeles County Metro Transportation Authority (LAMT) Los Angeles County Measure M Total 4.1875% 1.0000% 0.5000% 1.5625% 0.2500% 0.5000% 0.5000% 0.5000% 0.5000% 9.5000% Franchise Tax: El Segundo grants a franchise to utility companies for the use of City streets and rights of way. Franchises are paid by Southern California Edison; The Gas Company; Time -Warner Cable; Pacific Bell; and a few minor payers. For electric and gas, the rate is 2%; for telecommunications/cable, the rate is 5%; for PEG (Public Education & Government), the rate is 2%. Transient Occupancy Tax (TOT): Is imposed on persons staying 30 days or less in a hotel, inn, motel, tourists' home, or other lodging facilities. With the passage of Measure B in April 2016, the City's TOT rate rose from 8% to 12%. Real Property Transfer Tax: Is assessed on all recipients of transferred real property, which is imposed simultaneously by the County of Los Angeles and the City. The tax rate is $1.10 per $1,000 (or a fraction thereof) of property value: $0.55 goes to the County; and $0.55 goes to the City. Business License Tax: Is imposed for revenue -raising purposes to applicants who conduct businesses within the City. The tax rates are as follows: Base Tax First 10 Employees & 5,000 Sq. Ft. $ 111.30 Employee Per Employee over 10. $ 137.80 Square Footage Per Square Foot over 5,000. $ 0.27 Home Occupations Flat Fee $ 26.50 Contractors -General $161.90 Contractors -Specialty $ 111.30 0 Page 750 of 1213 CITY OF EL SEGUNDO DESCRIPTION OF MAJOR REVENUE SOURCES Utility Users' Tax (UUT): Is imposed on users of mobile telephone services (MTS); telecommunications (including video/CATV); electricity; gas, and water on commercial and industrial utility accounts only. The UUT rates areas follows: MTS —1.5%; telecommunications— 2%; electricity, gas, and water - 3%. Tax Resolution Agreement (TRA): Is an agreement between the City and Chevron whereby Chevron pays a total of $11.1 million (plus an annual CPI increase) to the City in taxes regardless of fluctuation in the national and local economy. The TRA agreed amount (plus CPI) less all the taxes paid for the year determines the TRA amount to be paid the following year. Taxes paid by Chevron include UUT for all the utilities; property tax; business license tax; and sales & use tax. Vehicle License Fee (VLF): The State assesses and collects the VLF at the rate of 2% of a vehicle's current estimated value and calculated on the basis of the current owner's purchase price. About % of the funds are distributed to local governments which can be used for any spending purposes. Licenses & Permits: Are issued for regulatory or revenue raising purposes to applicants who conduct business activities within the City. This regulatory authority provides cities the means to protect the overall community interests. Fines & Forfeitures: Include fines for City Code violations; parking or other vehicle code violations; fines for overdue library books; etc. Use of Money & Property: Include investment earnings on the City's idle funds; rental or use of City facilities for which a charge has been established. Includes the Topgolf Facility and The Lakes Golf Course ground leases. Intergovernmental: Include grants received from other governmental agencies; reimbursements for State -mandated costs; and reimbursement from the El Segundo Unified School District for some of the City's Librarians who are assigned to various schools within the District. Charges for Services: Include fees for users of City service such as zoning and planning fees; participation on various Recreation & Parks programs and classes; fire inspections; etc. Fees & Charges are distinguished from taxes in two principal ways: 1) that the amount of the fee may not exceed the estimated reasonable cost of providing the particular service or facility for which the fee is charged; and 2) that the service or facility for which this fee is charged bears a relationship to the person or entity paying the fee. 10 Page 751 of 1213 SUMMARIES OF FINANCIAL DATA 11 Page 752 of 1213 CITY OF EL SEGUNDO ESTIMATED FUND BALANCES -ALL FUNDS FISCAL YEAR 2022 - 2023 Estimated Beginning Estimated Operating Fund Balance Revenues Budget Fund/Classification 7/1/2022 FY 2022-2023 FY 2022-2023 General Fund General Fund (001) $ 34,317,913 $ - $ - Hyperion Mitigation (117) 102,078 100 5,000 Economic Uncertainty (401) 1,076,296 - - Total General Fund $ 35,496,287 $ 100 $ 5,000 Special Revenue Funds Traffic Safety 104) $ 52,356 $ 40,000 $ - State Gas Tax (106) 236,705 285,000 200,000 Asset Forfeiture (109) 1,170,625 65,000 100,000 Measure "R" (110) 1,027,373 157,000 - Community Development Block Grant (111) 38,741 - - Proposition "A" (112) 1,106,945 227,000 120,000 Proposition "C" (114) 886,768 201,500 25,000 Air Pollution Reduction (AQMD) (115) 119,897 15,500 - Residential Sound Insulation (RSI) (116) 458,153 1,500 1,000 SB 821/Bikeway (118) 59,320 - - MTA (119) 17,197 295,000 - Citizens Option for Public Safety (COPS) (120) 379,870 100,000 40,000 PSAF Property Tax Public Safety (123) 167,364 20,000 - Federal Grants (124) (206,426) 200,000 520,000 State Grants (125) (98,204) 195,000 200,000 CUPA (126) 316,178 200,000 400,000 Measure M (127) 932,375 166,000 - SB - 1 (128) 215,985 151,000 Certified Access Specialist Program (129) 93,506 20,000 - Affordable Housing Program (130) 5,323,309 - 50,000 County Storm Water Program (131) 489,820 - - Total Special Revenue Funds $ 12,787,857 $ 2,339,500 $ 1,656,000 Debt Service Funds Debt Service (202) $ 1,620,251 $ 137,000 $ 545,000 Pension Obligation Bonds 204) $ 4,637 $ - $ - Capital Improvement Fund Capital Improvement Projects (301) $ 4,314,909 $ 1,683,000 $ 1,500,000 Total Governmental Funds $ 54,223,941 $ 4,159,600 $ 3,706,000 Enterprise Funds Water(501) $ 27,176,119 $ 18,285,000 $ 21,000,000 Wastewater (502) 2,891,325 3,110,000 3,400,000 Golf Course (503) (5,255,167) 785,000 550,000 Solid Waste (505) (416,385) - 230,000 Total Enterprise Funds $ 24,395,892 $ 22,180,000 $ 25,180,000 Internal Service Funds Equipment Replacement (601) $ 15,622,338 $ 1,400,000 $ 400,000 Liability Insurance (602) (3,348,775) 1,500,000 1,500,000 Workers' Compensation (603) (5,951,194) 2,500,000 2,000,000 Total Internal Service Funds $ 6,322,369 $ 5,400,000 $ 3,900,000 Total Proprietary Funds $ 30,718,261 $ 27,580,000 $ 29,080,000 Component Unit Senior Housing (504) $ 886,493 $ 10,000 $ 50,000 Grand Total - Ali Funds $ 85,828,695 $ 31,749,600 $ 32,836,000 Page 753 of 1213 CITY OF EL SEGUNDO ESTIMATED FUND BALANCES -ALL FUNDS FISCAL YEAR 2022 - 2023 Preliminary Total Estimated Estimated Capital Preliminary Revenues Transfers Transfers Ending Budget Budget Over (Under) In Out Fund Balance FY 2022-2023 FY 2022-2023 FY 2022-2023 FY 2022-2023 FY 2022-2023 6/30/2023 $ $ - $ - $ 25,000 $ 472,248 $ 33,870,665 5,000 (4,900) - - 97,178 - - 923,708 152,588 $ $ 5,000 $ (4,900) $ 25,000 $ 1,395,956 $ 34,120,431 $ - 40,000 $ - $ 25,000 $ 67,356 200,000 85,000 - 321,705 100,000 (35,000) 1,135,625 50,000 50,000 107,000 1,134,373 - - - 38,741 - 120,000 107,000 1,213,945 287,000 312,000 (110,500) 776,268 - - 15,500 135,397 - 1,000 500 458,653 58,000 58,000 (58,000) 1,320 295,000 295,000 - 17,197 - 40,000 60,000 439,870 - 20,000 187,364 520,000 (320,000) (526,426) 200,000 (5,000) (103,204) 400,000 (200,000) 116,178 - - 166,000 1,098,375 415,000 415,000 (264,000) (48,015) - - 20,000 113,506 - 50,000 (50,000) 5,273,309 200,000 200,000 (200,000) - 289,820 $ 1,305,000 $ 2,961,000 $ (621,500) $ $ 25,000 $ 12,141,357 $ - $ 545,000 $ (408,000) $ $ - $ 1,212,251 $ $ - $ - $ $ $ 4,637 $ $ 1,500,000 $ 183,000 $ $ $ 4,497,909 $ 1,305,000 $ 5,011,000 $ (851,400) $ 25,000 $ 1,420,956 $ 51,976,585 $ $ 21,000,000 $ (2,715,000) $ $ $ 24,461,119 3,400,000 (290,000) 2,601,325 550,000 235,000 (5,020,167) 230,000 (230,000) (646,385) $ $ 25,180,000 $ (3,000,000) $ $ $ 21,395,892 $ $ 400,000 $ 1,000,000 $ $ $ 16,622,338 1,500, 000 - (3,348,775) 2,000,000 500,000 (5,451,194) $ $ 3,900,000 $ 1,500,000 $ $ $ 7,822,369 $ $ 29,080,000 $ (1,500,000) $ $ $ 29,218,261 $ $ 50,000 $ (40,000) $ $ $ 846,493 $ 1,305,000 $ 34,141,000 $ (2,391,400) $ 25,000 $ 1,420,956 $ 82,041,339 Page 754 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary By Fund / By Department All Funds Fiscal Year 2022-2023 Actual FY 2019-2020 Actual FY 2020-2021 Adopted FY 2021-2022 YTD 3/31/22 Proposed FY 2022-2023 001 GENERAL FUND 75.874.902 199.343.320 77.651.553 51.823.572 85,361,128 CITY ATTORNEY 753,433 527,127 561,950 288,917 770,450 CITY CLERK 534,170 1,028,960 530,749 348,888 568,511 CITY COUNCIL 308,625 251,947 356,596 226,533 216,018 CITY MANAGER 2,068,147 4,606,985 2,453,282 1,793,334 2,850,000 COMMUNITY DEVELOPMENT DEPARTMENT 2,961,509 6,457,730 3,098,785 1,929,304 3,828,987 FINANCE DEPARTMENT 2,431,946 6,125,530 2,412,820 1,704,664 2,576,681 FIRE DEPARTMENT 17,388,393 66,123,936 13,782,667 10,238,853 13,564,268 HUMAN RESOURCES DEPARTMENT 1,011,218 2,215,720 977,063 789,074 1,492,491 INFORMATION TECHNOLOGY DEPARTMENT 2,569,352 4,671,538 3,023,930 2,488,660 3,741,130 NON DEPARTMENT 6,836,754 6,351,560 5,904,993 5,399,832 6,128,801 POLICE DEPARTMENT 22,891,192 75,856,361 19,436,175 13,444,658 20,378,246 PUBLIC WORKS DEPARTMENT 7,226,520 10,714,838 6,389,428 5,045,217 7,094,856 RECREATION PARK AND LIBRARY DEPARTMENT 7,644,642 13,015,133 8,184,207 5,029,131 8,675,569 TRANSFER 1,249,000 1,395,956 10,538,908 3,096,508 13,475,120 104 TRAFFIC SAFETY FUND 140.000 25.000 25.000 25.000 45,000 TRANSFER 140,000 25,000 25,000 25,000 45,000 106 STATE GAS TAX FUND 149.287 208.218 752.966 643.553 752,966 PUBLIC WORKS DEPARTMENT 149,287 208,218 752,966 643,553 752,966 109 ASSET FORFEITURE FUND 509.253 108.777 725.000 300.026 725,000 POLICE DEPARTMENT 509,253 108,777 725,000 300,026 725,000 110 MEASURE R 1.525 24.372 6.000.000 5.994.541 600,000 PUBLIC WORKS DEPARTMENT 1,525 24,372 6,000,000 5,994,541 600,000 111 COMM. DEVEL. BLOCK GRANT 104.808 125.000 1.092 75,000 COMMUNITY DEVELOPMENT DEPARTMENT 104,808 - 125,000 1,092 75,000 112 PROP "A" TRANSPORTATION 231.940 64.135 434.043 67.426 322,165 RECREATION PARK AND LIBRARY DEPARTMENT 231,840 64,135 434,043 67,426 322,165 114 PROP "C" TRANSPORTATION 181.686 220.525 1.550.127 1.276.967 1,550,127 PUBLIC WORKS DEPARTMENT 159,053 220,175 1,420,000 1,272,186 1,420,000 RECREATION PARK AND LIBRARY DEPARTMENT 22,632 350 130,127 4,781 130,127 115 AIR POLUTION REDUCTION FUND 28.797 100.000 100,000 PUBLIC WORKS DEPARTMENT 28,797 - 100,000 - 100,000 116 RESIDENTIAL SOUND INSULATION PROG. FUND 466 609 800 707 800 COMMUNITY DEVELOPMENT DEPARTMENT 466 609 800 707 800 117 HYPERION MITIGATION FUND 6.681 5.473 100.000 3.361 100,000 PUBLIC WORKS DEPARTMENT 6,681 5,473 100,000 3,361 100,000 118 TDA ARTICLE 3 - SB 821 BIKEWAY FUND 55.000 58.137 15,000 TRANSFER - 55,000 58,137 15,000 119 MTA GRANT 294.218 300.000 PUBLIC WORKS DEPARTMENT - 294,218 300,000 - 120 C.O.P.S. FUND 43.471 56.583 350.000 55.515 350,000 POLICE DEPARTMENT 43,471 56,583 350,000 55,515 350,000 123 PSAF PROPERTY TAX PUBLIC SAFETY 150.000 150,000 FIRE DEPARTMENT - - 75,000 POLICE DEPARTMENT 150,000 - 75,000 124 FEDERAL GRANTS 239.795 356.979 270.000 2.621.630 FIRE DEPARTMENT 219,840 356,979 270,000 578,067 POLICE DEPARTMENT 14,873 - - TRANSFER - 1,986,733 FEDERAL GRANTS 5,083 - 56,830 125 STATE GRANTS 67.166 206.086 200.000 92.848 COMMUNITY DEVELOPMENT DEPARTMENT - - 48,973 FIRE DEPARTMENT 904 - 2,598 POLICE DEPARTMENT 3,431 7,070 32,136 PUBLIC WORKS DEPARTMENT 203 2,787 - RECREATION PARK AND LIBRARY DEPARTMENT 43,880 188,087 200,000 - STATE GRANTS 18,748 8,142 9,141 126 CUPA 608.656 471.021 577.948 404.779 557,642 FIRE DEPARTMENT 608,656 471,021 577,948 404,779 557,642 127 MEASURE M 800.000 250.981 1,000,000 TRANSFER 800,000 250,981 1,000,000 128 SB-1 1.008 700.854 350.000 217.094 600,000 PUBLIC WORKS DEPARTMENT - 346,298 - 217,094 TRANSFER 1,008 354,557 350,000 - 600,000 129 CERTIFIED ACCESS SPECIALIST PROGRAM (CASP) 80.000 80,000 TRANSFER 80,000 80,000 130 AFFORDABLE HOUSING FUND 2.250 30.584 200.000 200,000 COMMUNITY DEVELOPMENT DEPARTMENT 2,250 30,584 200,000 - 200,000 131 COUNTY STORM WATER PROGRAM 122.908 550.000 328.464 750,000 PUBLIC WORKS DEPARTMENT 62,085 - - 350,000 TRANSFER - 60,823 550,000 328,464 400,000 202 DEBT SERVICE FUND 532.173 88.655 545.000 442.540 545,000 TRANSFER 532,173 88,655 545,000 442,540 545,000 204 PENSION OBLIGATION BONDS 9.800.000 1.662.800 91800,000 TRANSFER - - 9,800,000 1,662,800 9,800,000 301 CAPITAL IMPROVEMENT FUND 2.464.726 1.647.586 5.055.900 1.350.731 7,360,893 CAPITAL IMPROVEMENT 2,464,726 1,647,586 5,055,900 1,350,731 7,360,893 401 ECONOMIC UNCERTAINTY 923.708 TRANSFER - 923,708 - 501 WATER UTILITY FUND 25.014.971 18.520.755 31.314.039 18.638.317 31,359,005 NON DEPARTMENT 87 - - PUBLIC WORKS DEPARTMENT 25,014,884 18,520,755 31,314,039 18,609,235 31,359,005 TRANSFER - - 29,082 502 SEWER FUND 4.978.349 3.430.721 6.520.356 3.489.804 6,500,017 Page 755 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary By Fund / By Department All Funds Fiscal Year 2022-2023 Actual FY 2019-2020 Actual FY 2020-2021 Adopted FY 2021-2022 YTD 3/31/22 Proposed FY 2022-2023 NON DEPARTMENT 261 - - PUBLIC WORKS DEPARTMENT 4,978,088 3,430,721 6,520,356 3,470,987 6,500,017 TRANSFER - - 18,818 503 GOLF COURSE 1.553.161 4.678.677 10,000 46,008 10,000 FINANCE DEPARTMENT 1,553,161 4,678,677 10,000 46,008 10,000 504 SENIOR HOUSING 78,444 96,769 75,313 48,466 75,313 COMMUNITY DEVELOPMENT DEPARTMENT 78,444 96,769 75,313 48,466 75,313 505 SOLID WASTE 248.012 168.372 270.000 270.000 270,000 PUBLIC WORKS DEPARTMENT 248,012 168,372 270,000 270,000 270,000 601 EQUIPMENT REPLACEMENT 1.005.781 874.910 5.000.000 118.835 1,386,989 CITY CLERK 14,438 - CITY MANAGER (12,689) - 118,359 22,629 COMMUNITY DEVELOPMENT DEPARTMENT 8,564 6,010 FINANCE DEPARTMENT 3,673 FIRE DEPARTMENT (130,358) - 84,075 - 308,436 INFORMATION TECHNOLOGY DEPARTMENT 37,645 119,200 96,311 34,813 266,798 NON DEPARTMENT - - 582,490 44,900 POLICE DEPARTMENT 228,000 139,650 66,537 39,123 378,554 PUBLIC WORKS DEPARTMENT 29,430 - 2,198,749 - 166,118 RECREATION PARK AND LIBRARY DEPARTMENT (20,242) - 1,826,804 238,444 TRANSFER 873,996 616,060 - 602 LUU3ILITY INSURANCE 2.742.891 4.357.502 3.094.306 2.306.250 3,572,125 INFORMATION TECHNOLOGY DEPARTMENT 103,112 - - INTERNAL SERVICES 2,639,779 4,357,502 3,094,306 2,306,250 3,572,125 603 WORKERS COMP RESERVEIINSURANCE 4.579.343 4,017,161 3.490.975 2.124.069 3,263,365 INTERNAL SERVICES 4,579,295 4,017,161 3,490,975 2,124,069 3,263,365 NON DEPARTMENT 48 - - 702 TRUST FUNDS - SPECIAL REVENUEIDONATIONS 185.531 175.577 1.000.000 195.285 CITY MANAGER 90,673 127,141 245,000 144,000 FIRE DEPARTMENT 15,000 3,259 POLICE DEPARTMENT - - 45,000 - RECREATION PARK AND LIBRARY DEPARTMENT 94,858 48,436 695,000 48,026 704 CULTURAL DEVELOPMENT FUND 408.819 605.346 107.378 326,000 RECREATION PARK AND LIBRARY DEPARTMENT - 408,819 605,346 107,378 326,000 708 TRUST FUNDS -PROJECT DEPOSITS NONREFUNDAB 29,886 125.294 1.900.000 1.438.149 COMMUNITY DEVELOPMENT DEPARTMENT 29,886 125,284 1,900,000 1,438,149 Grand Total 121.604.858 241.754.157 160.028.672 96.404.323 157,803,535 Page 756 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary By Function All Fund Fiscal Year 2022-2023 Actual FY 2019-2020 Actual FY 2020-2021 Adopted FY 2021-2022 YTD 3131122 Proposed FY 2022-2023 General Government 30.663.345 40.287.782 52.289.351 25,552,116 59.191.729 001 GENERAL FUND 19.567.812 28.517.910 28.735.856 17,586,014 34.310.750 001 GENERAL FUND 19,567,812 28,517,910 28,735,856 17,586,014 34,310,750 CITY COUNCIL 308,625 251,947 356,596 226,533 216,018 CITY CLERK 534,170 1,028,960 530,749 348,888 568,511 CITY MANAGER 1,516,334 4,051,674 1,794,021 1,261,935 2,093,810 CITY ATTORNEY 753,433 527,127 561,950 288,917 770,450 HUMAN RESOURCES DEPARTMENT 1,011,218 2,215,720 977,063 789,074 1,492,491 FINANCE DEPARTMENT 2,431,946 6,125,530 2,412,820 1,704,664 2,576,681 INFORMATION TECHNOLOGY DEPARTMENT 2,569,352 4,671,538 3,023,930 2,488,660 3,741,130 PUBLIC WORKS DEPARTMENT 3,224,099 2,570,493 3,009,448 2,517,922 3,247,738 NON DEPARTMENT 5,969,635 5,678,966 5,530,371 4,862,913 6,128,801 TRANSFER 1,249,000 1,395,956 10,538,908 3,096,508 13,475,120 Other Funds 11.095.533 11.769.872 23.553.495 7,966,102 24.880.980 202 DEBT SERVICE FUND 532,173 88,655 545,000 442,540 545,000 TRANSFER 532,173 88,655 545,000 442,540 545,000 204 PENSION OBLIGATION BONDS - - 9,800,000 1,662,800 9,800,000 TRANSFER - - 9,800,000 1,662,800 9,800,000 301 CAPITAL IMPROVEMENT FUND 2,464,726 1,647,586 5,055,900 1,350,731 7,360,893 CAPITAL IMPROVEMENT 2,464,726 1,647,586 5,055,900 1,350,731 7,360,893 401 ECONOMIC UNCERTAINTY - 923,708 - TRANSFER - 923,708 - 601 EQUIPMENT REPLACEMENT 776,447 735,260 1,567,314 79,713 339,597 CITY CLERK 14,438 - CITY MANAGER (12,689) - 118,359 22,629 FINANCE DEPARTMENT - - 3,673 - INFORMATION TECHNOLOGY DEPARTMENT 37,645 119,200 96,311 34,813 266,798 PUBLIC WORKS DEPARTMENT (122,504) - 752,043 - 50,170 NON DEPARTMENT - - 582,490 44,900 TRANSFER 873,996 616,060 - 602 LIABILITY INSURANCE 2,742,891 4,357,502 3,094,306 2,306,250 3,572,125 INFORMATION TECHNOLOGY DEPARTMENT 103,112 - - INTERNAL SERVICES 2,639,779 4,357,502 3,094,306 2,306,250 3,572,125 603 WORKERS COMP RESERVE/INSURANCE 4,579,295 4,017,161 3,490,975 2,124,069 3,263,365 INTERNAL SERVICES 4,579,295 4,017,161 3,490,975 2,124,069 3,263,365 Public Safetv 44.105.370 144.776.451 37.447.518 29,436,467 38.287.896 001 GENERAL FUND 42.600.235 143.633.060 35.163.839 25,255,525 35.814.948 001 GENERAL FUND 42,600,235 143,633,060 35,163,839 25,255,525 35,814,948 POLICE DEPARTMENT 22,891,192 75,856,361 19,436,175 13,444,658 20,378,246 FIRE DEPARTMENT 17,388,393 66,123,936 13,782,667 10,238,853 13,564,268 COMMUNITY DEVELOPMENT DEPARTMENT 1,453,530 980,169 1,570,375 1,035,096 1,872,434 NON DEPARTMENT 867,119 672,594 374,622 536,918 Other Funds 1.505.136 1.143.391 2.283.679 4,180,942 2.472.948 109 ASSET FORFEITURE FUND 509,253 108,777 725,000 300,026 725,000 POLICE DEPARTMENT 509,253 108,777 725,000 300,026 725,000 120 C.O.P.S. FUND 43,471 56,583 350,000 55,515 350,000 POLICE DEPARTMENT 43,471 56,583 350,000 55,515 350,000 123 PSAF PROPERTY TAX PUBLIC SAFETY - - 150,000 - 150,000 POLICE DEPARTMENT 150,000 75,000 FIRE DEPARTMENT - - - 75,000 124 FEDERAL GRANTS 239,795 356,979 270,000 2,621,630 POLICE DEPARTMENT 14,873 - - FIRE DEPARTMENT 219,840 356,979 270,000 578,067 FEDERAL GRANTS 5,083 - 56,830 TRANSFER - - 1,986,733 125 STATE GRANTS 6,271 10,382 37,993 POLICE DEPARTMENT 3,431 7,070 32,136 FIRE DEPARTMENT 904 - 2,598 STATE GRANTS 1,937 3,312 3,259 126 CUPA 608,656 471,021 577,948 404,779 557,642 FIRE DEPARTMENT 608,656 471,021 577,948 404,779 557,642 601 EQUIPMENT REPLACEMENT 97,641 139,650 150,731 39,123 690,306 POLICE DEPARTMENT 228,000 139,650 66,537 39,123 378,554 FIRE DEPARTMENT (130,358) - 84,075 - 308,436 COMMUNITY DEVELOPMENT DEPARTMENT 119 3,316 603 WORKERS COMP RESERVE/INSURANCE 48 NON DEPARTMENT 48 - 702 TRUST FUNDS - SPECIAL REVENUE/DONATIONS 60,000 3,259 POLICE DEPARTMENT 45,000 - FIRE DEPARTMENT 15,000 3,259 708 TRUST FUNDS -PROJECT DEPOSITS NONREFUNDAB - 718,617 COMMUNITY DEVELOPMENT DEPARTMENT - - - 718,617 Transportation 4.423.346 9.297.422 13.898.948 10,678,334 8.409.929 001 GENERAL FUND 3.537.064 7.757.313 2.927.569 2,144,635 3.355.211 001 GENERAL FUND 3,537,064 7,757,313 2,927,569 2,144,635 3,355,211 PUBLIC WORKS DEPARTMENT 3,537,064 7,757,313 2,927,569 2,144,635 3,355,211 Other Funds 886.281 1.540.109 10.971.279 8,533,699 5.054.718 104 TRAFFIC SAFETY FUND 140,000 25,000 25,000 25,000 45,000 TRANSFER 140,000 25,000 25,000 25,000 45,000 106 STATE GAS TAX FUND 149,287 208,218 752,966 643,553 752,966 PUBLIC WORKS DEPARTMENT 149,287 208,218 752,966 643,553 752,966 110 MEASURE R 1,525 24,372 6,000,000 5,994,541 600,000 PUBLIC WORKS DEPARTMENT 1,525 24,372 6,000,000 5,994,541 600,000 112 PROP "A" TRANSPORTATION 231,840 64,135 434,043 67,426 322,165 Page 757 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary By Function All Fund Fiscal Year 2022-2023 Actual FY 2019-2020 Actual FY 2020-2021 Adopted FY 2021-2022 YTD 3131122 Proposed FY 2022-2023 RECREATION PARK AND LIBRARY DEPARTMENT 231,840 64,135 434,043 67,426 322,165 114 PROP "C" TRANSPORTATION 181,686 220,525 1,550,127 1,276,967 1,550,127 PUBLIC WORKS DEPARTMENT 159,053 220,175 1,420,000 1,272,186 1,420,000 RECREATION PARK AND LIBRARY DEPARTMENT 22,632 350 130,127 4,781 130,127 115 AIR POLUTION REDUCTION FUND 28,797 - 100,000 - 100,000 PUBLIC WORKS DEPARTMENT 28,797 100,000 - 100,000 118 TDA ARTICLE 3 - SB 821 BIKEWAY FUND - 55,000 58,137 15,000 TRANSFER - 55,000 58,137 15,000 119 MTA GRANT 294,218 300,000 - PUBLIC WORKS DEPARTMENT - 294,218 300,000 125 STATE GRANTS 203 2,787 PUBLIC WORKS DEPARTMENT 203 2,787 - 127 MEASURE M 800,000 250,981 1,000,000 TRANSFER 800,000 250,981 1,000,000 128 SB-1 1,008 700,854 350,000 217,094 600,000 PUBLIC WORKS DEPARTMENT - 346,298 - 217,094 TRANSFER 1,008 354,557 350,000 - 600,000 601 EQUIPMENT REPLACEMENT 151,935 - 604,143 69,460 PUBLIC WORKS DEPARTMENT 151,935 - 604,143 - 69,460 Communitv Development 2.366.319 6.413.259 4.822.229 2,388,375 3.146.551 001 GENERAL FUND 2.059.792 6.032.872 2.187.671 1,425,607 2.712.744 001 GENERAL FUND 2,059,792 6,032,872 2,187,671 1,425,607 2,712,744 CITY MANAGER 551,813 555,311 659,261 531,399 756,190 COMMUNITY DEVELOPMENT DEPARTMENT 1,507,979 5,477,561 1,528,410 894,208 1,956,553 Other Funds 306.527 380.388 2.634.558 962,769 433.807 111 COMM. DEVEL. BLOCK GRANT 104,808 - 125,000 1,092 75,000 COMMUNITY DEVELOPMENT DEPARTMENT 104,808 - 125,000 1,092 75,000 116 RESIDENTIAL SOUND INSULATION PROG. FUND 466 609 800 707 800 COMMUNITY DEVELOPMENT DEPARTMENT 466 609 800 707 800 125 STATE GRANTS - - 48,973 COMMUNITY DEVELOPMENT DEPARTMENT - - 48,973 129 CERTIFIED ACCESS SPECIALIST PROGRAM (CASP) 80,000 - 80,000 TRANSFER 80,000 80,000 130 AFFORDABLE HOUSING FUND 2,250 30,584 200,000 200,000 COMMUNITY DEVELOPMENT DEPARTMENT 2,250 30,584 200,000 - 200,000 504 SENIOR HOUSING 78,444 96,769 75,313 48,466 75,313 COMMUNITY DEVELOPMENT DEPARTMENT 78,444 96,769 75,313 48,466 75,313 601 EQUIPMENT REPLACEMENT 8,445 - 2,694 COMMUNITY DEVELOPMENT DEPARTMENT 8,445 - 2,694 702 TRUST FUNDS - SPECIAL REVENUE/DONATIONS 90,673 127,141 245,000 144,000 CITY MANAGER 90,673 127,141 245,000 144,000 708 TRUST FUNDS -PROJECT DEPOSITS NONREFUNDAB 29,886 125,284 1,900,000 719,532 COMMUNITY DEVELOPMENT DEPARTMENT 29,886 125,284 1,900,000 719,532 Health 720.050 683.785 2.214.974 984,485 1.658.394 001 GENERAL FUND 465.356 387.033 452.411 382,660 491.906 001 GENERAL FUND 465,356 387,033 452,411 382,660 491,906 PUBLIC WORKS DEPARTMENT 465,356 387,033 452,411 382,660 491,906 Other Funds 254.693 296.752 1.762.563 601,825 1.166.488 117 HYPERION MITIGATION FUND 6,681 5,473 100,000 3,361 100,000 PUBLIC WORKS DEPARTMENT 6,681 5,473 100,000 3,361 100,000 131 COUNTY STORM WATER PROGRAM - 122,908 550,000 328,464 750,000 PUBLIC WORKS DEPARTMENT 62,085 - - 350,000 TRANSFER - 60,823 550,000 328,464 400,000 505 SOLID WASTE 248,012 168,372 270,000 270,000 270,000 PUBLIC WORKS DEPARTMENT 248,012 168,372 270,000 270,000 270,000 601 EQUIPMENT REPLACEMENT 842,563 - 46,488 PUBLIC WORKS DEPARTMENT 842,563 - 46,488 Cultural & Leisure 9.333.110 18.343.982 11.521.357 5,236,425 9.250.013 001 GENERAL FUND 7.644.642 13.015.133 8.194.207 5,029,131 8.675.569 001 GENERAL FUND 7,644,642 13,015,133 8,184,207 5,029,131 8,675,569 RECREATION PARK AND LIBRARY DEPARTMENT 7,644,642 13,015,133 8,184,207 5,029,131 8,675,569 Other Funds 1.688.467 5.328.849 3.337.150 207,294 574.444 125 STATE GRANTS 60,692 192,917 200,000 5,882 RECREATION PARK AND LIBRARY DEPARTMENT 43,880 188,087 200,000 - STATE GRANTS 16,811 4,830 5,882 503 GOLF COURSE 1,553,161 4,678,677 10,000 46,008 10,000 FINANCE DEPARTMENT 1,553,161 4,678,677 10,000 46,008 10,000 601 EQUIPMENT REPLACEMENT (20,242) - 1,826,804 - 238,444 RECREATION PARK AND LIBRARY DEPARTMENT (20,242) - 1,826,804 - 238,444 702 TRUST FUNDS - SPECIAL REVENUE/DONATIONS 94,858 48,436 695,000 48,026 RECREATION PARK AND LIBRARY DEPARTMENT 94,858 48,436 695,000 48,026 704 CULTURAL DEVELOPMENT FUND - 408,819 605,346 107,378 326,000 RECREATION PARK AND LIBRARY DEPARTMENT - 408,819 605,346 107,378 326,000 Utilities 29.993.319 21.951.476 37.834.395 22.128,121 37.859.022 501 WATER UTILITY FUND 25.014.971 18.520.755 31.314.039 18,638,317 31.359.005 501 WATER UTILITY FUND 25,014,971 18,520,755 31,314,039 18,638,317 31,359,005 PUBLIC WORKS DEPARTMENT 25,014,884 18,520,755 31,314,039 18,609,235 31,359,005 NON DEPARTMENT 87 - - TRANSFER - - 29,082 502 SEWER FUND 4.978.349 3.430.721 6.520.356 3,489,804 6.500.017 502 SEWER FUND 4,978,349 3,430,721 6,520,356 3,489,804 6,500,017 PUBLIC WORKS DEPARTMENT 4,978,088 3,430,721 6,520,356 3,470,987 6,500,017 NON DEPARTMENT 261 - - TRANSFER 18,818 Page 758 of 1213 Grand Total CITY OF EL SEGUNDO Proposed Budget Summary By Function All Fund Fiscal Year 2022-2023 Actual FY 2019-2020 Actual FY 2020-2021 Adopted FY 2021-2022 YTD 3/31/22 Proposed FY 2022-2023 121,604,858 241,754,157 160,028,672 96,404,323 157,803,535 Page 759 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary By Account General Fund Fiscal Year 2022-2023 001 GENERAL FUND Actual FY 2019-2020 Actual FY 2020-2021 Adopted FY 2021-2022 YTD 3/31/22 Proposed FY 2022-2023 Salaries & Benefits 58,991,871 185,358,386 50,991,617 35,971,517 51,517,907 4101 Salaries Full Time 26,157,433 19,696,734 27,054,478 18,009,353 27,733,930 4102 ESUSD - Salaries Part Time 54,834 196 113,600 27,465 122,721 4102 Salaries Part Time 1,988,712 1,579,487 2,947,315 1,691,338 2,505,236 4103 Overtime 1,607,921 899,017 1,047,079 1,004,285 1,259,229 4105 Holiday Pay 755,160 756,499 789,512 766,579 931,577 4107 FLSA Overtime 523,022 331,944 440,000 326,071 440,000 4108 Vacation Leave Payout 325,274 932,780 350,000 620,135 325,000 4109 Vac/SickPay- Termination 631,553 - 575,000 - 550,000 4110 Leave Replacement 1,435,302 1,330,029 1,395,000 1,305,813 1,250,000 4112 Sick Leave Payout 381,566 585,473 250,000 488,404 250,000 4113 Reimbursable LA County - TRAP 17,909 12,620 11,895 4113 Reimbursable Overtime 170,276 107,521 106,750 89,105 113,750 4116 Standby Pay 29,793 18,483 26,100 18,868 26,100 4117 Opt - Out Payments 28,625 11,361 13,350 11,839 12,850 4118 Replacement Benefit Contributions - 129,364 75,000 - 85,000 4201 Retirement CalPERS 13,124,033 10,702,510 4,088,736 2,719,868 3,952,151 4202 FICA 1,386,323 1,069,665 1,421,619 988,023 1,471,206 4203 Workers' Compensation 3,209,681 2,410,557 2,645,242 2,128,648 2,557,219 4204 Group Insurance 6,343,294 5,098,695 6,797,629 4,856,800 6,624,984 4205 Uniform Allowance 12,689 7,898 15,425 2,677 22,039 4207 CalPERS UAL - 110,960,108 610,182 610,162 1,015,816 4207 CalPERS UAL Expense - 28,538,060 - 4209 PARS Expense 142,200 1,305 79,000 170,100 145,000 4210 OPEB Expense 509,703 4 - 4211 401(a) Employer's Contribution 25,460 22,527 27,000 15,743 4215 Uniform Replacement 100,496 63,547 117,600 99,747 118,100 4217 Early Retirement Incentive - 25,000 - 4221 Car Allowance 6,075 4,320 6,000 3,669 6,000 4251 CalPERS Payments 24,538 62,683 4,929 Maintenance & Operations 15,618,327 12,588,978 16,121,028 12,755,547 20,368,101 4907 Interest Expense 20 - - 4999 Cash Over/Short 99 240 3 5201 Office Supplies 6,092 2,512 5,000 3,003 5,000 5203 Repair & Maintenance Supplies 57,607 44,774 97,115 82,211 93,313 5204 Operating Supplies 881,160 590,640 810,378 589,654 829,192 5206 Computer Supplies 241,261 40,937 53,300 18,572 58,222 5207 Small Tools & Equipment 28,194 6,125 27,200 8,443 27,200 5211 Photo & Evidence Supplies 6,220 6,210 6,500 29,246 6,500 5212 Prisoner Meals 2,650 1,352 - 5214 Housing Supplies 11,532 7,603 13,500 5,664 14,380 5215 Vechicle Gasoline Charge 228,582 70,255 190,000 257,519 275,000 5215 Vehicle Gasoline Charge 821 - - 5218 Training Materials & Supplies 34,959 37,713 44,252 33,832 46,250 5221 Employee Physicals - - - 25,600 35,250 5222 Wellness - - 7,500 5255 CPR Class Supplies 2,500 2,500 5420 Reimbursable Expenditures (513,482) (87,437) (125,535) 5501 Adult Books & Other Printed Material - 36,696 45,000 41,110 71,610 5501 Books/Other Printed Material 51,030 - - 5503 Author Event/Printed Materials 492 - - 5505 Young Peoples Books 19,442 13,828 20,000 17,338 5507 School Library Material 1,595 5,874 3,200 3,839 6081 Miscellaneous Computer 24,377 29,755 2,419 75,000 6082 Broadband Fiber 14,520 - - 6101 Gas - 2,270 9,500 7,253 10,000 6101 Gas Utility 70,304 45,830 61,686 37,189 62,800 6102 Electric Utility 948,366 636,587 639,300 515,723 653,900 6103 Water Utility 261,992 188,093 290,300 209,039 330,500 6104 Electricity Charges 44,060 48,324 50,000 43,216 42,500 6105 Aquatics Gas Utilities 58,474 72,196 85,000 69,515 68,000 6106 Covid Vaccinations - 9,921 702 6139 Bank Service Charges 73,159 58,326 38,000 14,328 38,000 6201 Advertising/Publishing 144,075 278,961 317,665 233,534 401,565 6201 Advertising/Publishing - Library Admin 1,033 - - 6201 Advertising/Publishing-Library Youth Ser - - 1,000 1,249 1,050 6203 Copy Machine Charges 101,888 65,127 110,000 95,833 110,000 6205 Other Printing & Binding 20,555 9,193 23,250 14,260 27,550 6206 Contractual Services 3,958,910 3,248,916 4,658,372 3,843,023 5,300,629 6207 Equipment Replacement Charge 1,913,324 926,467 771,023 687,651 1,306,806 6208 Dues & Subscriptions 78,534 72,773 144,210 58,238 156,018 6209 Dump Fees 1,626 - - 6210 Hazard Material Disposal Fee 172 473 3,000 - 3,000 6211 Insurance & Bonds 526,000 400,000 1,267,600 375,000 1,667,600 6212 Laundry & Cleaning 28,757 17,792 26,900 19,388 28,500 6213 Meetings & Travel 191,132 77,601 223,390 126,667 247,990 Page 760 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary By Account General Fund Fiscal Year 2022-2023 001 GENERAL FUND Actual FY 2019-2020 Actual FY 2020-2021 Adopted FY 2021-2022 YTD 3/31/22 Proposed FY 2022-2023 6214 Professional& Technical 2,614,604 2,521,354 2,612,020 2,921,081 3,924,883 6215 Repairs & Maintenance 249,430 104,900 180,880 155,280 270,130 6216 Rental Charges 13,750 11,250 16,200 11,737 16,500 6217 Software Maintenance 758,884 783,982 940,756 605,204 1,099,979 6218 Hardware Maintenance 13,395 8,100 8,100 4,635 12,000 6219 Network Operating Charge (20,595) (10,254) (20,600) - - 6222 Lease Payment Parking Garage 294,175 221,449 300,000 224,040 300,000 6223 Training & Education 123,125 56,750 220,325 122,216 362,225 6224 Vehicle Operating Charge 132,115 302,195 200,000 319,753 300,000 6225 PD Admin/POST Training & Education 2,374 20,952 5,974 6244 Other Unclassified Expense 19,697 42,769 5,000 1,719 5,000 6247 Unemployment Compensation 115,429 99,023 50,000 - 20,000 6249 Fees & Licenses 4,757 508 12,250 3,156 14,000 6251 Communication/Mobile Radio 7,209 5,876 34,998 17,547 7,439 6253 Postage 14,684 12,564 20,725 4,958 17,925 6254 Telephone 327,484 274,141 373,308 260,120 367,805 6255 ESMC Recodification 10,741 7,774 12,000 10,000 12,000 6257 Public Education 230 5,550 21,875 3,627 2,000 6259 Breathing Apparatus 3,577 1,666 15,000 - 15,000 6260 Equipment Leasing Costs 17,741 14,567 44,350 19,382 47,200 6262 Testing/Recruitment 20,367 8,819 20,000 23,743 95,690 6263 Commissioners Expense 3,661 2,600 5,500 2,865 5,500 6273 In -Custody Medical Charges 74,174 43,547 52,000 46,164 55,000 6274 Investigations Expense 10,472 4,810 10,000 4,382 10,000 6275 K-9 Dog Care Services 8,848 6,838 9,000 3,662 9,000 6277 Resource Databases 23,577 15,893 25,000 21,596 28,400 6281 Emergency Facilities Maintenance 87,378 59,465 2,000 300 140,000 6282 Emergency Repair - 2,929 21,250 20,000 21,250 6288 S.W.A.T.Program 12,456 2,563 12,500 3,065 12,500 6289 Education Reimbursement 39,607 12,155 40,000 13,272 40,000 6297 Credit Card Fees 18,243 23,256 15,000 32,300 15,000 6301 Legal Councel 107,225 30,114 8,417 6301 Legal Counsel 471,999 313,026 378,000 221,228 450,000 6302 Plaintiff/Defense Litigation 226,082 196,842 148,500 638 200,000 6304 Smoky Hollow Parking in Lieu 16,750 - 24,295 6310 Labor Negotiation 9,465 - 15,000 50,537 100,000 6311 Code Enforcement 45,887 17,259 20,000 8,014 20,000 6401 Community Promotion 16,975 - 3,000 - 3,000 6403 Sister City - - 5,000 - 5,000 6405 ESUSD Funding Agreement 59,897 63,071 130,950 130,950 135,950 6406 LAX Master Plan Intervention 52,172 319,038 100,000 78,377 200,000 6407 State and Local Lobbiest 72,100 - - 6409 Audiovisual Materials 957 264 2,000 4,261 2,100 6410 E-Books 17,698 15,444 21,000 22,324 22,300 Capital Outlay 15,704 8108 Computer Hardware 15,704 - - Transfers Out 1,249,000 1,395,956 10,538,908 3,096,508 13,475,120 9202 Transfer Out - Debt Service Fund - 4,637 1,662,800 9301 Transfer -Capital Improvements 1,249,000 1,376,319 225,500 610,000 3,635,420 9401 Transfer- Economic Uncertainty Fund - - 823,708 823,708 100,000 9499 Transfers Out - 9,489,700 - 9,739,700 9601 Transfer - Equipment Replacement 15,000 Grand Total 75,874,902 199,343,320 77,651,553 51,823,572 85,361,128 Page 761 of 1213 CITY OF EL SEGUNDO FOUR-YEAR PERSONNEL SUMMARY BY DEPARTMENT FROM FY 2019-18 TO FY 2022-23 ADOPTED ADOPTED ADOPTED PROPOSED DEPARTMENT/POSITION TITLE FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 City Council City Council** 5.00 5.00 5.00 5.00 Executive Assistant 1.00 1.00 1.00 - Total City Council 6.00 6.00 6.00 5.00 City Clerk City Clerk** 1.00 1.00 1.00 1.00 Assistant City Clerk - - - 1.00 Deputy City Clerk - - - 1.00 Deputy City Clerk 1 1.00 1.00 1.00 - Deputy City Clerk II 1.00 1.00 1.00 - Records Technician 1.00 1.00 1.00 1.00 Sub -total Full -Time 4.00 4.00 4.00 4.00 Part -Time FTEs Office Specialist I - - - - Sub -total Part -Time - - - - Total City Clerk 4.00 4.00 4.00 4.00 ** Elected part-time positions City Manager's Office City Manager 1.00 1.00 1.00 1.00 Deputy City Manager 1.00 1.00 1.00 1.00 Economic Development Coordinator 1.00 1.00 1.00 - Executive Assistant 1.00 1.00 1.00 2.00 Office Assistant - - - 1.00 Community Cable Program Specialist 1.00 1.00 1.00 1.00 Computer Graphics Designer 1.00 1.00 1.00 1.00 Management Analyst 1.00 1.00 1.00 - Senior Management Analyst - - - 1.00 Media Supervisor - 1.00 1.00 1.00 Communications & Legislature Affairs Manage - 1.00 1.00 1.00 PIO / Legislative Affairs Manager 1.00 - - - Sub -total Full -Time 8.00 9.00 9.00 10.00 Part -Time FTEs Administrative Intern - - - - Media Specialist - - - 0.50 Video Technician 2.85 2.85 2.85 - Senior Video Technician/ 11 - - - 3.08 Sub -total Part -Time 2.85 2.85 2.85 3.58 Total City Manager's Office 10.85 11.85 11.85 13.58 Page 762 of 1213 CITY OF EL SEGUNDO FOUR-YEAR PERSONNEL SUMMARY BY DEPARTMENT FROM FY 2019-18 TO FY 2022-23 ADOPTED ADOPTED ADOPTED PROPOSED DEPARTMENT/POSITION TITLE FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 Information Technology Services Information Systems Director 1.00 1.00 1.00 1.00 Information Systems Manager 1.00 1.00 1.00 1.00 Information Systems Specialist 1.00 1.00 1.00 1.00 Administrative Specialist 1.00 1.00 1.00 1.00 GIS Analyst 1.00 1.00 1.00 1.00 Senior Network Assistant 1.00 1.00 1.00 1.00 Technical Services Analyst 3.00 3.00 3.00 3.00 Sub -total Full -Time 9.00 9.00 9.00 9.00 Part -Time FTEs Administrative Intern 0.50 0.50 0.50 0.50 Sub -total Part -Time 0.50 0.50 0.50 0.50 Total Information Systems 9.50 9.50 9.50 9.50 Human Resources Department Director of Human Resources 1.00 1.00 1.00 1.00 Human Resources Manager 1.00 1.00 1.00 1.00 Human Resources Analyst 1.00 1.00 1.00 1.00 Human Resources Assistant 1.00 1.00 1.00 1.00 Senior Human Resources Analyst 1.00 1.00 1.00 1.00 Sub -total Full -Time 5.00 5.00 5.00 5.00 Part -Time FTEs Administrative Intern - - - - Sub -total Part -Time - - - - Total Human Resources Department 5.00 5.00 5.00 5.00 Finance Department Chief Financial Officer 1.00 1.00 1.00 1.00 Finance Manager 1.00 1.00 1.00 1.00 Treasury & Customer Service Manager - 1.00 1.00 1.00 Revenue Manager 1.00 - - - Accounting Supervisor 1.00 1.00 1.00 1.00 Accountant 2.00 2.00 2.00 2.00 Accounting Technician 1.00 2.00 2.00 2.00 Administrative Technical Specialist 1.00 1.00 1.00 1.00 License Permit Specialist 1/II 2.00 2.00 2.00 2.00 Management Analyst 1.00 1.00 1.00 - Senior Management Analyst - - - 1.00 Account Specialist 1/II - - - 1.00 Office Specialist II 1.00 1.00 1.00 - Payroll Accountant 1.00 1.00 1.00 1.00 Purchasing Agent 1.00 1.00 1.00 1.00 Page 763 of 1213 CITY OF EL SEGUNDO FOUR-YEAR PERSONNEL SUMMARY BY DEPARTMENT FROM FY 2019-18 TO FY 2022-23 ADOPTED ADOPTED ADOPTED PROPOSED DEPARTMENT/POSITION TITLE FY 2019-20 FY 2020-21 I FY 2021-22 I FY 2022-23 Revenue Inspector Risk Manager City Treasurer" Deputy City Treasurer I Deputy City Treasurer II Sub -total Full -Time Part -Time FTEs Administrative Intern Office Specialist Sub -total Part -Time Total Finance Department ** Elected part-time positions Police Department Chief of Police Police Captain Police Lieutenant Police Sergeant Crime Prevention Analyst II Crime Scene Investigator II Crime Scene Investigator/Property Officer Executive Assistant Management Analyst Police Assistant 1/11 Police Officer Police Records Supervisor Police Services Officer 1/II Police Trainee Sub -total Full-time Part -Time FTEs Police Cadet Police Services Officer 1/II Sub -total Part -Time Total Police Department Fire Department Fire Chief Battalion Chief Fire Captain Fire Engineer Firefighter/Paramedic 1.00 1.00 1.00 1.00 - 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 18.00 20.00 20.00 20.00 - 0.25 0.25 - - 0.25 0.25 - 18.00 20.25 20.25 20.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 2.00 5.00 5.00 5.00 5.00 11.00 11.00 11.00 10.00 2.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 - 1.00 1.00 1.00 8.00 7.00 6.00 7.00 42.00 42.00 42.00 42.00 1.00 1.00 1.00 1.00 5.00 5.00 6.00 5.00 2.00 2.00 2.00 2.00 82.00 82.00 82.00 81.00 7.50 9.00 3.20 6.26 1.00 1.00 - 1.00 8.50 10.00 3.20 7.26 90.50 92.00 85.20 1.00 1.00 1.00 3.00 3.00 3.00 9.00 9.00 9.00 9.00 9.00 9.00 15.00 15.00 15.00 88.26 1.00 3.00 7.00 9.00 20.00 Page 764 of 1213 CITY OF EL SEGUNDO FOUR-YEAR PERSONNEL SUMMARY BY DEPARTMENT FROM FY 2019-18 TO FY 2022-23 ADOPTED ADOPTED ADOPTED PROPOSED DEPARTMENT/POSITION TITLE FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 Firefighter 6.00 6.00 6.00 - Fire Marshal 1.00 1.00 1.00 1.00 Emergency Management Coordinator 1.00 1.00 1.00 - Environmental Safety Manager 1.00 1.00 1.00 1.00 Principal Environmental Specialist (CUPA) 1.00 1.00 1.00 1.00 Fire Prevention Specialist 2.00 2.00 2.00 1.00 Administrative Specialist 1.00 1.00 1.00 1.00 Management Analyst (CUPA) 1.00 1.00 1.00 1.00 Senior Management Analyst 1.00 1.00 1.00 1.00 Sub -total Full-time 52.00 52.00 52.00 47.00 Part -Time FTEs Fire Prevention Specialist P/T - - - 0.50 Sub -total Part -Time - - - 0.50 Total Fire Department 52.00 52.00 52.00 47.50 Development Services Department Director of Development Services 1.00 1.00 1.00 1.00 Planning Manager 1.00 1.00 1.00 1.00 Building Safety Manager 1.00 1.00 1.00 1.00 Assistant Planner 2.00 2.00 1.00 1.00 Associate Planner - - - - Building Inspector 1/11 1.00 1.00 1.00 1.00 Code Compliance Inspector 1.00 1.00 1.00 1.00 License Permit Specialist 1/II 2.00 2.00 2.00 2.00 Office Specialist II - - - - Plan Check Engineer 1.00 1.00 2.00 2.00 Plan Examiner (MEP) - - - - Planning Technician 1.00 1.00 1.00 1.00 Principal Planner 2.00 2.00 2.00 2.00 Senior Administrative Specialist 1.00 1.00 1.00 1.00 Senior Building Inspector 2.00 2.00 2.00 2.00 Senior Plan Check Engineer 1.00 1.00 1.00 1.00 Sub -total Full -Time 17.00 17.00 17.00 17.00 Development Services (continued) Part -Time FTEs Administrative Analyst - - 0.67 - Sub -total Part -Time - - 0.67 - Total Development Services Department 17.00 17.00 17.67 17.00 Public Works Department Page 765 of 1213 CITY OF EL SEGUNDO FOUR-YEAR PERSONNEL SUMMARY BY DEPARTMENT FROM FY 2019-18 TO FY 2022-23 ADOPTED ADOPTED ADOPTED PROPOSED DEPARTMENT/POSITION TITLE FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 Director of Public Works 1.00 1.00 1.00 1.00 General Services Manager 1.00 1.00 1.00 1.00 Administrative Specialist (Water Fund) 1.00 1.00 1.00 1.00 Administrative Technical Specialist 1.00 1.50 2.00 1.00 City Engineer 1.00 1.00 1.00 1.00 Custodian 1.00 1.00 1.00 1.00 Engineering Technician 1.00 1.00 1.00 1.00 Equipment Maintenance Supervisor 1.00 1.00 1.00 1.00 Equipment Mechanic 1/11 2.00 2.00 2.00 2.00 Facilities Maintenance Supervisor 1.00 1.00 1.00 1.00 Facilities Systems Mechanic 2.00 3.00 3.00 3.00 Fire Equipment Mechanic 2.00 2.00 2.00 2.00 Maintenance Craftworker - 1.00 - - Pool Maintenance Technician 1.00 1.00 1.00 1.00 Principal Civil Engineer 1.00 1.00 1.00 1.00 Public Works Inspector 1.00 1.00 1.00 1.00 Senior Civil Engineer 2.00 2.00 2.00 1.00 Senior Engineer Associate 2.00 2.00 2.00 2.00 Senior Management Analyst 1.00 1.00 1.00 1.00 Street Maintenance Supervisor 1.00 1.00 1.00 1.00 Street Maintenance Leadworker 2.00 2.00 2.00 2.00 Street Maintenance Worker 1/11 6.00 6.00 6.00 6.00 Wastewater Supervisor 1.00 1.00 1.00 1.00 Wastewater Maintenance Leadworker 1.00 1.00 1.00 1.00 Wastewater Maintenance Worker 1/11 4.00 4.00 6.00 6.00 Water Maintenance Leadworker 2.00 1.00 2.00 2.00 Water Maintenance Worker 1/11 6.00 7.00 4.00 4.00 Water Meter Reader/Repairer 1.00 1.00 1.00 1.00 Water Supervisor 1.00 1.00 1.00 1.00 Sub -total Full -Time 48.00 50.50 50.00 48.00 Public Works (continued Part -Time FTEs Administrative Specialist 0.50 0.50 - - Custodian 1.00 1.00 - - Park Maintenance Worker - - 3.40 - Facilities Maintenance Worker - - - - Street Maintenance Worker 1/11 - - - - Water Maintenance Worker 1/11 - - 0.50 - Sub -total Part -Time 1.50 1.50 3.90 - Total Public Works Department 49.50 52.00 53.90 48.00 Community Services Department Page 766 of 1213 CITY OF EL SEGUNDO FOUR-YEAR PERSONNEL SUMMARY BY DEPARTMENT FROM FY 2019-18 TO FY 2022-23 ADOPTED ADOPTED ADOPTED PROPOSED DEPARTMENT/POSITION TITLE FY 2019-20 FY 2020-21 I FY 2021-22 I FY 2022-23 Director of Community Services - - 1.00 1.00 Director of Recreation & Parks 1.00 0.50 - - Director of Library Services 1.00 1.00 - - Library Manager - - 1.00 1.00 Recreation Superintendent 1.00 1.00 1.00 1.00 Cultural Arts Coordinator - - 1.00 1.00 Executive Assistant 1.00 1.00 1.00 - Librarian 1 2.00 2.00 1.00 1.00 Librarian II 1.00 - - - Library Assistant 3.00 3.00 3.00 3.00 Park Facilities Technician - - 1.00 1.00 Park Maintenance Superintendent - 1.00 1.00 1.00 Park Maintenance Supervisor - 2.00 2.00 2.00 Park Maintenance Worker II - 5.00 5.00 5.00 Recreation Coordinator 2.00 2.00 2.00 2.00 Recreation Supervisor 4.00 4.00 4.00 4.00 Senior Administrative Analyst 1.00 1.00 1.00 1.00 Senior Administrative Specialist 1.00 1.00 1.00 1.00 Senior Librarian 2.00 3.00 2.00 2.00 Senior Library Assistant 2.00 2.00 2.00 2.00 Tree Maintenance Worker 2.00 2.00 2.00 2.00 Sub -total Full -Time 24.00 31.50 32.00 31.00 Part -Time FTEs Park Maintenance Worker 1 3.00 3.00 - 2.00 Library Assistant 3.91 2.49 3.80 4.25 Library Clerk 1 3.50 3.50 3.50 3.05 Lifeguards 37.00 37.00 38.00 51.50 Recreation Leader 26.00 26.00 25.00 16.75 Video Technician - - - - Sub -total Part -Time 73.41 71.99 70.30 77.55 Total Community Services Department 97.41 103.49 102.30 108.55 Total Full -Time Positions* 273.00 286.00 286.00 277.50 Total Part -Time (FTE's) 86.76 87.09 81.67 88.89 Grand Total 359.76 373.09 367.67 366.39 * Includes 7 part-time elected officials. Page 767 of 1213 CITY OF EL SEGUNDO CITY COUNCIL ORGANIZATIONAL CHART FISCAL YEAR 2022-2023 CITY COUNCIL CITY MANAGER I I CITY ATTORNEY 43 Page 768 of 1213 CITY OF EL SEGUNDO CITY COUNCIL FOUR-YEAR PERSONNEL SUMMARY FISCAL YEARS 2019-2020 TO 2022-2023 ADOPTED ADOPTED ADOPTED PROPOSED DEPARTMENT/POSITION TITLE FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 City Council City Council — Executive Assistant Total City Council ** Elected part-time position 5.00 5.00 5.00 1.00 1.00 1.00 5.00 6.00 6.00 6.00 5.00 Page 769 of 1213 CITY OF EL SEGUNDO CITY COUNCIL PROFILE The five -member City Council is the legislative body of the City. Councilmembers are elected to serve four-year overlapping terms with no term limits; City Council votes on the Mayor to serve a two-year term. The last regular City Council election was held on March 3, 2020. The next regular City Council election will be held November 8, 2022, at which time two City Council seats will be open. The City Council establishes City policies; adopts ordinances and resolutions; appoints the City Manager, City Attorney, and members that serve on various committees, commissions and boards; adopts an annual budget that establishes City services and service levels; establishes tax rates, license fees, assessments, franchise fees, and other forms of revenue as set forth by the Government Code; sets compensation levels for all City employees, appointed and elected officials; directs the development of the City by adopting a General Plan and supporting Zoning Code; and authorizes contracts and leases, as well as the disposal of City real and personal property. Major issues facing the City Council in the coming years include ensuring financial stability; representing the City's interests with respect to the LAX Modernization Project (LAMP); maintaining public infrastructure; advocating for business retention/attraction; protecting the local revenue base; and approving land use decisions. 45 Page 770 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Fiscal Year 2022-2023 Department CITY COUNCIL Actual FY 19-20 Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 (001) GENERAL FUND 308,625 251,947 356,596 226,533 216,018 (1101) CITY COUNCIL 308,625 251,947 356,596 226,533 216,018 Salaries & Benefits 277,809 239,723 289,196 209,276 148,618 Maintenance & Operations 30,815 12,224 67,400 17,257 67,400 Grand Total 308,625 251,947 356,596 226,533 216,018 Page 771 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Details Fiscal Year 2022-2023 Department CITY COUNCIL Actual FY 19-20 Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 2212" (001) GENERAL FUND 308,625 251,947 356,596 226,533 216,018 (1101) CITYCOUNCIL 308,625 251,947 356.596 226,533 216.018 Salaries & Benefits 277,809 239,723 289,196 209,276 148,618 4101 Salaries Full Time 156,355 119,992 159,780 111,655 54,001 4201 Retirement CalPERS 33,718 23,957 11,689 5,963 975 4202 FICA 11,385 8,773 12,227 8,212 4,131 4203 Workers' Compensation 1,728 1,310 1,120 1,039 378 4204 Group Insurance 72,063 85,691 104,380 82,406 89,132 4210 OPEB Expense 2,560 (0) - Maintenance & Operations 30,815 12,224 67,400 17,257 67,400 5204 Operating Supplies 3,196 572 2,600 1,035 2,600 6201 Advertising/Publishing 1,100 1,100 4,000 - 4,000 6208 Dues & Subscriptions 9,856 3,047 30,000 84 30,000 6213 Meetings & Travel 7,644 1,905 16,700 9,196 16,700 6219 Network Operating Charge 1,700 1,700 1,700 - 1,700 6253 Postage 27 29 400 - 400 6254 Telephone 7,293 3,871 7,000 6,942 7,000 6403 Sister Ci 5,000 5,000 Grand Total 308,625 251,947 356,596 226,533 216,018 Page 772 of 1213 CITY OF EL SEGUNDO CITY CLERK ORGANIZATIONAL CHART FISCAL YEAR 2022 - 2023 CITY CLERK ASSISTANT CITY CLERK DEPUTY RECORDS CITY CLERK TECHNICIAN 75 Page 773 of 1213 CITY OF EL SEGUNDO CITY CLERK FOUR-YEAR PERSONNEL SUMMARY FISCAL YEARS 2019-2020 TO 2023-2024 ADOPTED ADOPTED ADOPTED PROPOSED DEPARTMENT/POSITION TITLE FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 City Clerk City Clerk* 1.00 1.00 1.00 1.00 Assistant City Clerk - - - 1.00 Deputy City Clerk - - - 1.00 Deputy City Clerk 1 1.00 1.00 1.00 - Deputy City Clerk II 1.00 1.00 1.00 - Records Technician 1.00 1.00 1.00 1.00 Sub -total Full -Time 4.00 4.00 4.00 4.00 Part -Time FTEs Office Specialist I - - - - Sub -total Part -Time - - - - Total City Clerk 4.00 4.00 4.00 4.00 * Elected part-time position Page 774 of 1213 CITY OF EL SEGUNDO CITY CLERK'S DEPARTMENT PROFILE MISSION STATEMENT: Serve all residents of the City in a responsive manner that is above reproach; accurately record the legislative body's actions and safeguard the records emanating from these actions; administer open and free elections in accordance with statutory requirements. The City Clerk is an elected part-time official supported by a Deputy City Clerk Il, Deputy City Clerk I and a Records Technician. (The positions held are to be determined, the Clerk's office is currently assessing our processes, procedures, and staffing needs). The department has two divisions: Administrative and Elections, as described below. Administrative Division: Administers the City's legislative process and provides a complete, open, accurate, and timely legislative history while safeguarding all official records of the City; assembles, reproduces, and distributes City Council meeting agendas; records official minutes of City Council proceedings; administers all Fair Political Practices Commission (FPPC) filings as required by law for Conflict of Interest code for the Elected Officeholders, all Committees, Commissions and Boards and identified key City Staff; executes and monitors contracts and insurance; processes and records real property documents; conducts bid openings; maintains and updates El Segundo's Municipal Code; monitors and controls all ordinances and resolutions; oversees a records management system that provides for the electronic research and storage of City records, assists and tracks Public Records Act requested from the General Public. Assists and tracks all Claims. Elections Division: Coordinates the City's consolidated municipal elections with the County of Los Angeles and assists the County of Los Angeles during primary, general, and special elections. Administers all Fair Political Practices Commission (FPPC) filings as required by law, campaign statements for candidates, political action committees (PAC) and applies modern management theories in interpreting public law and policy decisions for the benefit of the community. ACCOMPLISHMENTS IN FISCAL YEAR 2021-2022: • Successfully prepared, reproduced, posted to the City website, and distributed City Council meeting agenda packets and recorded official minutes of the City Council meetings. • Successfully Implemented the Citywide records retention and destruction schedule. • Successfully managed the City's compliance responsibilities for appropriate establishment, maintenance, and disposition of official City records of the City Council, ordinances, resolutions, code, and other official government documents in accordance with Federal, State, and local regulations and laws. • Processed City agreements and maintained insurance database to ensure adequate coverage. Assisted staff with agreements and insurance requirements. • Assisted staff in using the document imaging system and researching projects; worked with all departments to provide efficient and friendly customer service to all residents. • Successfully processed 438 Public Records Act Requests (PRA) from the General Public. • Successfully launched a new Agenda Management System for City Council Agendas. • Successfully launched an FPPC filing system, NetFile for the City's Form 700 fliers. GOALS AND OBJECTIVES FOR FY 2022-2023: • Assist County of Los Angeles with the June 7, 2022 & November 8, 2022 Statewide & City Elections. • Continue to coordinate the implementation of Online FPPC filing system for City Council, City's Committees, Commissions and Boards and City employees. • Expand knowledge of Laserfiche, the City's document imaging system. Review existing processes, develop a document management process, and expand automation using Laserfiche to support document management. • Coordinate the Implementation of a Contract Management Systems for all City Departments. • Establish matrix for response times to Public and City staff inquires. • Training and education for the City Clerk, Deputy City Clerk and Records Technician. • Continue the implementation of the Agenda Management System for all the City's Committees, Commissions and Boards. • Coordinate with all City Departments the organization and clean-up of the City's offsite storage, Iron Mountain, and the City's (Resolution Sound Installation) RSI house. 57 Page 775 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Fiscal Year 2022-2023 Department CITY CLERK Actual FY 19-20 (001) GENERAL FUND 534,170 (1301) ADMINISTRATION 481,127 Salaries & Benefits 428,507 Maintenance & Operations 52,620 (1302) ELECTIONS 53,044 Maintenance & Operations 53,044 (601) EQUIPMENT REPLACEMENT (1301) ADMINISTRATION Capital Outlay Grand Total 534,170 Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 1,028,960 530,749 348,888 568,511 1,028,810 465,799 336,800 490,561 968,004 391,174 257,470 389,733 60,807 74,625 79,329 100,828 150 64,950 12,088 77,950 150 64,950 12,088 77,950 14,438 - 14,438 14,438 - 1,028,960 545,187 348,888 568,511 Page 776 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary By Account Fiscal Year 2022-2023 001 GENERAL FUND Department CITY CLERK Actual FY 19-20 Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 (001) GENERAL FUND 534,170 1,028,960 530,749 348,888 568,511 Salaries & Benefits 428.507 968,004 391.174 257.470 389.733 4101 Salaries Full Time 292,243 218,594 300,134 174,325 307,429 4102 Salaries Part Time - - 18,996 4103 Overtime 444 198 500 1,642 500 4201 Retirement CalPERS 68,668 50,031 22,313 13,416 20,398 4202 FICA 21,035 15,681 22,960 18,398 22,342 4203 Workers' Compensation 2,576 1,908 2,101 1,362 1,749 4204 Group Insurance 38,982 30,229 43,166 29,331 37,314 4207 CalPERS UAL Expense - 651,363 - 4210 OPEB Expense 4,558 (0) - Maintenance & Operations 105.664 60,957 139,575 91,417 178.778 5204 Operating Supplies 10,902 3,988 10,000 1,591 10,000 6201 Advertising/Publishing 5,628 1,944 9,475 858 9,975 6206 Contractual Services - 802 - 6208 Dues & Subscriptions 750 419 2,050 875 2,250 6211 Insurance & Bonds - - 1,000 - 1,000 6213 Meetings & Travel 1,448 1,855 10,050 4,900 12,500 6214 Professional & Technical 52,774 30,001 68,700 61,800 103,100 6219 Network Operating Charge 10,300 6,953 10,300 - 6,953 6223 Training & Education (470) (1,125) 2,800 40 5,800 6253 Postage 132 87 200 2 200 6254 Telephone 3,921 2,463 4,000 2,114 4,000 6255 ESMC Recodification 10,741 7,774 12,000 10,000 12,000 6260 Equipment Leasing Costs 9,538 5,797 9,000 9,237 11,000 Grand Total 534.170 1.028.960 530,749 348.888 568,511 Page 777 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Details Fiscal Year 2022-2023 Department CITY CLERK i Actual FY 19-20 Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 (001) GENERAL FUND 534,170 1,028,960 530,749 348,888 568,511 (1301) ADMINISTRATION 481,127 1,028,810 465,799 336,800 490,561 Salaries & Benefits 428,507 968,004 391,174 257,470 389,733 4101 Salaries Full Time 292,243 218,594 300,134 174,325 307,429 4102 Salaries Part Time - - 18,996 4103 Overtime 444 198 500 1,642 500 4201 Retirement CalPERS 68,668 50,031 22,313 13,416 20,398 4202 FICA 21,035 15,681 22,960 18,398 22,342 4203 Workers' Compensation 2,576 1,908 2,101 1,362 1,749 4204 Group Insurance 38,982 30,229 43,166 29,331 37,314 4207 CalPERS UAL Expense - 651,363 - 4210 OPEB Expense 4,558 (0) - Maintenance & Operations 52,620 60,807 74,625 79,329 100,828 5204 Operating Supplies 5,974 3,988 5,000 1,591 5,000 6201 Advertising/Publishing 3,816 1,944 6,975 858 6,975 6206 Contractual Services - 802 - 6208 Dues & Subscriptions 750 419 1,800 875 2,000 6211 Insurance & Bonds - - 1,000 - 1,000 6213 Meetings & Travel 730 1,855 5,050 - 7,500 6214 Professional & Technical 7,188 30,001 17,700 54,612 39,600 6219 Network Operating Charge 10,300 6,953 10,300 - 6,953 6223 Training & Education (470) (1,275) 1,600 40 4,600 6253 Postage 132 87 200 2 200 6254 Telephone 3,921 2,463 4,000 2,114 4,000 6255 ESMC Recodification 10,741 7,774 12,000 10,000 12,000 6260 Equipment Leasing Costs 9,538 5,797 9,000 9,237 11,000 (1302) ELECTIONS 53,044 150 64,950 12,088 77,950 Maintenance & Operations 53,044 150 64,950 12,088 77,950 5204 Operating Supplies 4,928 - 5,000 - 5,000 6201 Advertising/Publishing 1,812 2,500 3,000 6208 Dues & Subscriptions 250 - 250 6213 Meetings & Travel 718 5,000 4,900 5,000 6214 Professional & Technical 45,586 - 51,000 7,188 63,500 6223 Training & Education - 150 1,200 - 1,200 (601) EQUIPMENT REPLACEMENT 14,438 (1301) ADMINISTRATION 14,438 - Capital Outlay 14,438 8104 Equipment 14,438 - Grand Total 534,170 1,028,960 545,187 348,888 568,511 Page 778 of 1213 CITY OF EL SEGUNDO CITY MANAGER ORGANIZATION CHART FISCAL YEAR 2022-2023 CITY MANAGER DEPUTY CITY MANAGER EXECUTIVE ASSISTANT SENIOR MANAGEMENT ANALYST COMMUNICATIONS AND LEGISLATIVE AFFAIRS MANAGER MEDIA SUPERVISOR COMPUTER GRAPHICS DESIGNER SENIOR VIDEO TECHNICIANS P/T (2) EXECUTIVE ASSISTANT (BUDGETED UNDER CITY COUNCIL) MANAGEMENT ANALYST OFFICE SPECIALIST Page 779 of 1213 CITY OF EL SEGUNDO CITY MANAGER'S DEPARTMENT FOUR-YEAR PERSONNEL SUMMARY FISCAL YEARS 2019-2020 to 2022-2023 ADOPTED ADOPTED ADOPTED PROPOSED DEPARTMENT/POSITION TITLE FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 City Manager's Office City Manager 1.00 1.00 1.00 1.00 Deputy City Manager 1.00 1.00 1.00 1.00 Economic Development Coordinator 1.00 1.00 1.00 - Executive Assistant 1.00 1.00 1.00 2.00 Office Assistant - - - 1.00 Community Cable Program Specialist 1.00 1.00 1.00 1.00 Computer Graphics Designer 1.00 1.00 1.00 1.00 Management Analyst 1.00 1.00 1.00 1.00 Senior Management Analyst - - - 1.00 Media Supervisor 1.00 1.00 1.00 Communications & Legislature Affairs Manage - 1.00 1.00 1.00 PIO / Legislative Affairs Manager 1.00 - - - Sub -total Full -Time 8.00 9.00 9.00 11.00 Part -Time FTEs Administrative Intern - - - - Media Specialist - - - 0.50 Video Technician 2.85 2.85 2.85 - Senior Video Technician/II - - - 3.08 Sub -total Part -Time 2.85 2.85 2.85 3.58 Total City Manager's Office 10.85 11.85 11.85 14.58 Page 780 of 1213 CITY OF EL SEGUNDO CITY MANAGER'S OFFICE PROFILE MISSION STATEMENT: The City Manager's Office provides day to day management and leadership to the organization to implement City Council direction; implements City Council Strategic Plan; ensures operations are conducted within revenue limitations; provides employees with the necessary resources to accomplish the City's goal of delivering high -quality municipal services to its residents, businesses, and visitors; promotes economic growth and diversity to provide job opportunities for residents and sufficient business vitality to maintain and expand local municipal services. Administration: The City Manager's Office enforces all laws of the City and carries out policies of the City Council. The City Manager oversees the day-to-day operations of all City departments and acts as the: Personnel Officer and directs the administration of the Personnel Merit Ordinance and the rules pertaining thereto; Purchasing Agent; Economic Development Director; and, Civil Defense Director in the event of an emergency or disaster. The City Manager is responsible for the annual budget preparation and its submittal to City Council; exercises general supervision over all public buildings, parks, and other City -owned or controlled property; advises City Council on matters pertaining to City business and makes recommendations for City Council's action; oversees and sets City Council meeting agendas; and, directs projects that are especially sensitive to City Council and the community. Communications: The Communications Plan, approved by City Council in 2019 and updated in March 2021, identifies opportunities to share the City's messages by utilizing multiple channels to ensure transparency and inclusion with all constituents. The goal of the Communications Program is to improve interaction between all key stakeholders in the City and ensure that communications are consistent, proactive, and collaborative. Clear and timely messaging improves efficiency, trust, understanding, and engagement among residents, visitors, employees, and businesses. City Council identified the need for a centralized Communications Program to support and oversee communications standards, news/media needs, branding, content creation, social media, and marketing -related areas of opportunity. The Communications Team provides strategic marketing, community outreach support, and creative services to departments and, in the process, delivers City information to the public. El Segundo Media provides original content programming and media services delivered through multiple broadcast and digital channels. El Segundo Media programming supports public engagement through creative content programming, developing promotional and informational videos, broadcasting open civic meetings, transmitting local emergency alerts, and promoting community and City events. Economic Development: The Economic Development Program maximizes the resources of both public and private sectors to promote business, investment, and economic growth. The Program leads marketing efforts; facilitates relationships between the local business community and the City; and, efficiently dedicates City and community resources to increase economic vitality that will benefit the entire El Segundo community: residents, schools, visitors, the Downtown and Smoky Hollow districts, hotels, retailers, and businesses of all sizes. Economic Development staff works closely with the Economic Development Advisory Council; oversees marketing, public relations, communications, and branding; facilitates industry diversification, job generation, business attraction, retention, and expansion; and promotes the City as a destination for tourism. Special Projects: The newly formed Special Projects program will provide support and analytical assistance to the City Council and all City departments and serves as the liaison between the City and legislators at local, county, state and federal levels. Support provided includes constituency relations, City Council meeting follow-up, program efficiency and efficacy review, grants coordination, project tracking, inter -agency relations, and a variety of other services. Page 781 of 1213 CITY OF EL SEGUNDO CITY MANAGER'S OFFICE PROFILE ACCOMPLISHMENTS IN FISCAL YEAR 2021-2022: Administration • Built a strong foundation and platform to accomplish shared goals and future successes by implementing the Strategic Plan and successfully met Key Performance Indicators (KPI) and Work Program deliverables. • Completed facility needs/condition assessment and recommended priority and funding options. • Successfully balanced Citywide (all funds) Budget. • Approved settlement agreement with Los Angeles World Airports (LAWA) and City of Los Angeles for significant improvements to Imperial Highway medians and north parkways (including enhanced stormwater improvements and ongoing maintenance). • Institued effective multi -purpose pandemic response. • Established strong financial positions and policies. • Worked with the Finance Department for approval of Pension Obligation Bonds. • Topgolf revenue allocation policy approved. • Updated the City's 2022 Legislative Platform Communications • Responded to 39 requests for communications support, including: writing, editing, video production, and graphic design. • Managed content and updates for the City's main website homepage and supported subsites and Commuication Committee members. • Implemented Qualtrics, a survey and analytics platform, to increase community engagement through surveying. • Implementing Sitelmprove software to improve accessibility of all City websites and improve overall accuracy and quality control for the sites. • Provided communications support for key initiatives such as the Hyperion incident, water/wastewater rate increases, housing element update, Topgolf groundbreaking, Pension Obligation Bonds, and City Manager recruitment. • Average pageviews of the main City website from July 1, 2021- March 28, 2022 was 45,306/monthly. Total page views were 407,754. • Distributed 34 Weekly City Manager Updates to City Council and all staff from July 1, 2021 — March 28, 2021. • Sent 28 bulletins regarding the Hyperion incident and reimbursement program to the community, updated website with most current information regarding the incident. • Provided training to City staff to encourage the use of GovDelivery email communication tool for citywide internal communications, agendas and other messaging. • City News was distributed monthly to an average of 9,570 subscribers with an engagement rate of 36%. • Distributed 333 communications bulletins to the community and City staff from July 1, 2021 — March 28, 2022, on a variety of City -related topics to keep the community informed and engaged. • Managed the NetPromoter process and survey communications to residents and businesses. • Created 200 "News" stories for the website. • Curated intranet content for City staff usage and reference for internal communication needs. • Distributed 13 COVID-19 related bulletins via GovDelivery with information for residents and businesses. • Continuously updated the City's Coronavirus webpages to include the latest changes to the Health Officer Order and Reopening Protocols. • Social Media - From July 1, 2021 — March 28, 2022, the City of El Segundo Facebook followers increased 1,994 to 2,182, an increase of 9.42 % and page impressions increase from 326 — 2,172, an increase of 566.25%. Page 782 of 1213 CITY OF EL SEGUNDO CITY MANAGER'S OFFICE PROFILE El Segundo Media • Increased YouTube engagement via viewership and subscriptions from July 1, 2021 — March 28, 2022 more than 4,700 hours of programming watched; 1,037,854 impressions; 86,486 views; 801 likes; 1,973 shares; 216 new subscribers, bringing total to 3,238; 174 new videos uploaded, bringing the total on the channel to 1,999. • Resumed field production coverage of in -person community events, including summer concerts, holiday gatherings, and fundraisers. • Partnered with numerous City departments to produce informational videos for key stakeholders. • Established monthly news program, El Segundo News, as flagship show that informs community stakeholders about City -related topics. Produced and distributed eight shows featuring City department initiatives, local business profiles, school district updates, and health and wellness information. • Established City Council Recap as a go -to resource for a concise summary of City Council meetings. • Completed audio-visual infrastructure upgrades in Council Chamber and several City Hall conference rooms. • Initiated integration of closed -captioning transcription service for all El Segundo Media programming, including live civic meetings. Economic Development • Recognized with four Excellence in Economic Development Awards by the International Economic Development Council (IEDC) for cutting -edge economic development programs and marketing campaigns. o Gold: El Segundo Back to Business & Reimagine•Reopen- Rediscover programs in the category of Resiliency, Recovery & Mitigation. o Gold: Video and Multimedia content to support El Segundo Back to Business & Reimagine•Reopen- Rediscover programs in the category of Multimedia/Video Promotion o Gold: Champions of Business Celebration in the Special Event category. o Silver: El Segundo Business Portfolio & Hospitality/Tourism Happenings newsletters in Newsletter/Magazine category. • Recognized among the top five finalist cities for Los Angeles Economic Development Corporation's (LAEDC) 2021 Most Business -Friendly City award for extraordinary business attraction, retention and expansion. • Launched a new digital campaign, Die -Hard Fans, Start Here to attract football fans to start their vacation in El Segundo and stay overnight the weekend of the 2022 Super Bowl 2022. • The Die -Hard Fans, Start Here campaign performed outstanding bringing over 9,000 new visits to the campaign webpage (Start. DestinationElSegundo.com) and over 880,000 impressions on social media. • Launched a new segment Business Outlook highlighting economic development news. • Continued to build and engage with social media audience across platforms. From July 1, 2021 through March 28, 2022: o Linkedln followers increased from 1,300 to 1,566, an increase of 20%. o Visit El Segundo Facebook followers increased from 698 to 847; 21 % increase. o Visit El Segundo Instagram followers increased from 1,500 to 1,616; 7% increase. • Finalized the City's Unique Value Proposition • Enhanced and maintained the economic development website — ElSegundoBusiness.com and the hospitality/tourism website — DestinationElSegundo.com o Average pageviews of the business website from July 1, 2021- March 28, 2022 was 3,600/monthly. Total page views were 32,900. o Average pageviews of the tourism website from July 1, 2021- March 28, 2022 was 4,600/monthly. Total page views were 42,200. • Continued implementation City's economic development and hospitality/tourism marketing plan, public relations and communications effort. Page 783 of 1213 CITY OF EL SEGUNDO CITY MANAGER'S OFFICE PROFILE GOALS & OBJECTIVES FOR FISCAL YEAR 2022-2023: Administration • Ensure financial stability by recommending a balanced budget, enhanced reserve levels, and opportunities for stronger and more diversified revenues to address fiscal challenges. • Provide comprehensive information to City Council and implement City Council policy directives. • Ensure timely delivery of quality community services and support efforts to streamline service delivery. • Carry out the objectives of the 2022-2026 Strategic Plan. • Technology and Capital Improvement Program implementation. • Develop a strategy to hold Hyperion accountable for violations that place residents/businesses quality of life and health at risk. • Continue City Hall improvements (West Conference Room, Public Works and Development Services Departments). • Implement the terms of the City's agreement with LAWA. Communications • Continue to build greater awareness of the City of El Segundo. • Continue to deliver enhanced Citywide communications to a variety of target audiences. • Provide timely, proactive and accurate information to the public. • Improve public access to local government. • Inform the public of policy issues and/or changes with ample lead time. • Foster a culture of transparency and partnership with the community. • Promote and communicate a clear understanding of the City's responsibilities, services, programs, and events. • Foster trust and responsiveness with media outlets to ensure our partnership in providing accurate and timely information. • Utilize feedback and data garnered from residents through various channels to set future communications goals. • Uncover new and innovative ways to increase engagement across the City. • Create and launch a comprehensive intranet for City employee use. • Continue to roll out branding efforts and guidelines for the City. • Collaborate closely across all departments to support communication needs. • Develop deeper stakeholder relations across local businesses and groups. • Create integrated dashboards for all City social channels; establish social and editorial listening tools to help support and develop key strategies. El Segundo Media • Evolve El Segundo Media programming and streamline for more efficiently produced content. • Increase public knowledge of the functions and responsibilities of City government and its various departments, commissions, committees, and boards through project productions and integrated awareness campaigns. • Develop strategic production partnerships with outside agencies to promote economic development in the City. • Complete integration of closed -captioning transcription service for all El Segundo Media programming. • Upgrade El Segundo Media studio to improve quality of in -studio productions. • Enhance recruitment efforts to attract highly skilled part-time media professionals. • Develop internship program and establish El Segundo Media as a talent incubator to cultivate talent. Page 784 of 1213 CITY OF EL SEGUNDO CITY MANAGER'S OFFICE PROFILE Economic Development • Enhance long-term economic stability and employment opportunities through business attraction and industry diversification. o Aggressively attract new businesses, and high -quality jobs targeting bioscience and technology -related businesses. o Partner with a network of regional economic development and real estate development leaders to identify potential new businesses, provide site -selection assistance, and promote development. o Continue media relatoins to build awareness and showcase real estate opportunities in the City to real estate professionals in Southern California. • Support business retention through pro -active, Citywide economic development assistance. o Plan and facilitate quarterly meetings with downtown property owners. o Meet quarterly with hoteliers to inform and seek input on hospitality and tourism efforts. o Conduct meetings with existing El Segundo businesses to address challenges and introduce business assistance programs and resources. o Facilitate streamlined and efficient permit approval process by serving as a liaison between the business community and the City. o Work with regional entities to assist with permits external to the City. • Evolve exciting destination and tourism marketing efforts (hotel, retail, restaurants, arts/culture, and recreation). • Continue and enhance existing marketing and branding efforts with focus on commercial and industrial business attraction. Legislative Affairs • Track Federal and State legislation. • Annual update to the City's legislative platform. • Write letters in support or opposition to proposed legislation. Special Projects • Provide timely responses to all constituent contacts (from residents, local businesses, special interest groups, etc.). • Provide constituent follow-up to City Council direction from City Council meetings. • Coordinate grant writing and submittal. • Develop Citywide Administrative Procedure Manual. • Develop a weekly City Council calendar. • Improve format of City Council agenda staff reports. • Enhance inter -department coordination. • Serve as an ombudsman role to address community concerns. Page 785 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Fiscal Year 2022-2023 Department CITY MANAGER Actual FY 19-20 Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 (001) GENERAL FUND 2,068,147 4,606,985 2,453,282 1,793,334 2,850,000 (2101) ADMINISTRATION 913,636 3,462,236 794,432 691,199 1,021,516 Salaries & Benefits 684,514 3,058,287 673,782 564,515 622,016 Maintenance & Operations 229,122 403,950 120,650 126,685 399,500 (2102) COMMUNICATIONS 24,718 589,370 549,528 536,625 813,434 Salaries & Benefits - 468,819 201,127 314,519 631,505 Maintenance & Operations 24,718 120,551 348,401 222,105 181,929 (2103) EL SEGUNDO MEDIA 67 450,061 34,111 258,860 Salaries & Benefits 67 390,801 20,485 149,595 Maintenance & Operations - - 59,260 13,626 109,265 (2401) ECONOMIC DEVELOPMENT 551,813 555,311 659,261 531,399 756,190 Salaries & Benefits 349,361 270,221 328,196 229,850 341,425 Maintenance & Operations 186,747 285,090 331,065 301,549 414,765 Capital Outlay 15,704 - - (6601) COMMUNITY CABLE 577,980 Salaries & Benefits 519,798 Maintenance & Operations 58,182 (601) EQUIPMENT REPLACEMENT (12,689) 118,359 22,629 (2103) EL SEGUNDO MEDIA 118,359 22,629 Capital Outlay 118,359 22,629 (6601) COMMUNITY CABLE (12,689) Capital Outlay (12,689) - - (702) TRUST FUNDS - SPECIAL REVENUE/DONATIONS 90,673 127,141 245,000 144,000 (2401) ECONOMIC DEVELOPMENT 90,673 127,141 245,000 144,000 Maintenance & O erations 90 673 127,141 245,000 144,000 Grand Total ,146,130 4,734,126 2,816,641 1,937,334 2,872,629 Page 786 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary By Account Fiscal Year 2022-2023 001 GENERAL FUND Department CITY MANAGER Actual FY 19-20 Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 (001) GENERAL FUND 2,068,147 4,606,985 2,453,282 1,793,334 2,850,000 Salaries & Benefits 1.553.673 3.797.394 1.593.906 1.129.370 1.744.541 4101 Salaries Full Time 942,094 741,195 1,066,087 822,255 1,153,627 4102 Salaries Part Time 117,018 65,981 141,548 91,635 225,256 4103 Overtime 13,566 11,243 16,500 9,270 14,000 4117 Opt - Out Payments 1,000 - - 4118 Replacement Benefit Contributions - 37,461 35,000 - 40,000 4201 Retirement CalPERS 266,418 193,202 84,075 54,856 94,142 4202 FICA 70,345 57,752 82,799 58,827 90,297 4203 Workers' Compensation 18,527 15,802 8,454 13,154 23,238 4204 Group Insurance 75,616 60,523 126,443 59,962 97,981 4207 CalPERS UAL Expense - 2,591,823 - 4210 OPEB Expense 17,553 0 - 4211 401(a) Employer's Contribution 25,460 18,091 27,000 15,743 4221 Car Allowance 6,075 4,320 6,000 3,669 6,000 Maintenance & Operations 498.769 809.591 859.376 663.965 1.105.459 5201 Office Supplies - - 89 5204 Operating Supplies 29,200 20,392 31,000 20,272 31,000 6201 Advertising/Publishing 97,017 255,988 237,500 214,367 307,500 6205 Other Printing & Binding 1,500 - 6,000 6206 Contractual Services 46,484 24,658 269,750 261,749 238,750 6207 Equipment Replacement Charge 17,950 8,960 13,171 9,878 22,629 6208 Dues & Subscriptions 25,697 41,993 41,955 21,415 45,830 6213 Meetings & Travel 17,819 10,506 37,900 19,302 47,300 6214 Professional & Technical 89,301 103,918 83,500 28,748 164,500 6215 Repairs & Maintenance 21,163 783 1,000 - 1,000 6217 Software Maintenance 7,279 7,039 7,000 4,479 7,000 6219 Network Operating Charge 13,800 10,350 13,800 - 11,650 6223 Training & Education 1,028 402 8,750 - 8,750 6253 Postage 98 29 150 8 150 6254 Telephone 5,687 5,535 6,250 5,278 7,250 6260 Equipment Leasing Costs - - 3,150 - 3,150 6401 Community Promotion 1,975 - 3,000 - 3,000 6406 LAX Master Plan Intervention 52,172 319,038 100,000 78,377 200,000 6407 State and Local Lobbiest 72,100 - - Capital Outlav 15,704 8108 Computer Hardware 15,704 Grand Total 2,068,147 4,606,985 2,453,282 1,793,334 2,850,000 Page 787 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Details Fiscal Year 2022-2023 Department CITY MANAGER Actual FY 19-20 Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 (001) GENERAL FUND 2,068,147 4,606,985 2,453,282 1,793,334 2,850,000 (2101) ADMINISTRATION 913,636 3,462,236 794,432 691,199 1,021,516 Salaries & Benefits 684,514 3,058,287 673,782 564,515 622,016 4101 Salaries Full Time 443,185 276,790 459,384 458,722 474,218 4102 Salaries Part Time - - 5,850 7,741 5,850 4103 Overtime 119 - - 4118 Replacement Benefit Contributions - 37,461 35,000 - 40,000 4201 Retirement CaIPERS 135,573 89,698 44,588 25,822 34,241 4202 FICA 24,367 18,855 28,436 26,195 28,821 4203 Workers' Compensation 3,954 2,447 3,256 3,291 3,017 4204 Group Insurance 37,500 18,802 64,268 23,332 29,869 4207 CaIPERS UAL Expense - 2,591,823 - 4210 OPEB Expense 8,281 (0) - 4211 401(a) Employer's Contribution 25,460 18,091 27,000 15,743 4221 Car Allowance 6,075 4,320 6,000 3,669 6,000 Maintenance & Operations 229,122 403,950 120,650 126,685 399,500 5201 Office Supplies - - 89 5204 Operating Supplies 5,969 4,590 8,000 4,792 8,000 5220 Computer Refresh Program Equipment - - - 6201 Advertising/Publishing - 1,500 1,500 6206 Contractual Services - 13,500 - 6208 Dues & Subscriptions 17,748 34,405 17,500 8,788 17,500 6213 Meetings & Travel 7,188 2,086 12,000 5,678 12,000 6214 Professional & Technical 42,431 21,095 67,500 24,711 148,500 6215 Repairs & Maintenance 20,136 - - 6219 Network Operating Charge 8,600 6,450 8,600 6,450 6223 Training & Education - 402 - 6253 Postage 98 29 150 8 150 6254 Telephone 2,680 2,354 2,250 1,742 2,250 6260 Equipment Leasing Costs - - 3,150 - 3,150 6406 LAX Master Plan Intervention 52,172 319,038 80,877 200,000 6407 State and Local Lobbiest 72,100 - - (2102) COMMUNICATIONS 24,718 589,370 549,528 536,625 813,434 Salaries & Benefits - 468,819 201,127 314,519 631,505 4101 Salaries Full Time 262,722 142,980 170,490 402,051 4102 Salaries Part Time 65,981 25,698 65,613 95,211 4103 Overtime 8,992 8,439 4201 RetirementCaIPERS 63,886 8,965 17,108 33,851 4202 FICA 25,228 12,904 19,065 30,757 4203 Workers' Compensation 11,576 1,181 7,755 13,170 4204 Group Insurance - 30,433 9,399 26,050 56,466 Maintenance & Operations 24,718 120,551 348,401 222,105 181,929 5204 Operating Supplies 1,889 15,770 2,500 3,725 2,500 6201 Advertising/Publishing - - 10,000 460 10,000 6205 Other Printing & Binding 1,500 - 3,500 6206 Contractual Services 22,829 6,750 199,750 203,302 118,750 6207 Equipment Replacement Charge - 8,960 13,171 9,878 22,629 6208 Dues & Subscriptions 1,553 1,330 393 3,300 6213 Meetings & Travel 140 12,900 1,265 13,000 6214 Professional & Technical 74,600 4,000 - 4,000 6215 Repairs & Maintenance 783 - 6217 Software Maintenance 7,039 3,920 6219 Network Operating Charge 3,900 - 6223 Training & Education 2,250 - 2,250 6254 Telephone 1,056 1,663 1,000 6401 Community Promotion 1,000 - 1,000 6406 LAX Master Plan Intervention - 100,000 (2,500) (2103) EL SEGUNDO MEDIA 67 450,061 34,111 258,860 Salaries & Benefits 67 390,801 20,485 149,595 4101 Salaries Full Time 197,479 - 4102 Salaries Part Time 110,000 18,280 124,195 4103 Overtime 9,000 - 9,000 4201 RetirementCaIPERS 13,828 53 1,783 4202 FICA 23,522 1,399 9,501 4203 Workers' Compensation 2,153 753 5,116 4204 Group Insurance 67 34,819 - - Maintenance & Operations 59,260 13,626 109,265 5204 Operating Supplies 19,500 11,149 19,500 6206 Contractual Services 14,000 - 64,000 6208 Dues & Subscriptions 2,060 2,065 6213 Meetings & Travel 3,000 - 3,000 6214 Professional & Technical 2,000 1,600 2,000 6215 Repairs & Maintenance 1,000 - 1,000 6217 Software Maintenance 7,000 560 7,000 6219 Network Operating Charge 5,200 - 5,200 6223 Training & Education 1,500 - 1,500 6254 Telephone 2,000 317 2,000 Page 788 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Details Fiscal Year 2022-2023 Department CITY MANAGER - Actual FY 19-20 Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 6401 Community Promotion 2,000 - 2,000 (2401) ECONOMIC DEVELOPMENT 551,813 555,311 659,261 531,399 756,190 Salaries & Benefits 349,361 270,221 328,196 229,850 341,425 4101 Salaries Full Time 249,498 201,683 266,244 193,043 277,358 4103 Overtime 7,032 2,252 7,500 831 5,000 4201 RetirementCaIPERS 55,471 39,618 16,694 11,873 24,267 4202 FICA 17,584 13,669 17,937 12,169 21,218 4203 Workers' Compensation 2,257 1,779 1,864 1,355 1,935 4204 Group Insurance 12,822 11,220 17,957 10,580 11,646 4210 OPEB Expense 4,697 0 - Maintenance & Operations 186,747 285,090 331,065 301,549 414,765 5204 Operating Supplies 170 32 1,000 606 1,000 6201 Advertising/Publishing 97,017 255,988 226,000 213,907 296,000 6205 Other Printing & Binding - 2,500 6206 Contractual Services 23,655 4,408 56,000 58,447 56,000 6208 Dues & Subscriptions 7,106 6,034 21,065 12,235 22,965 6213 Meetings & Travel 10,510 8,280 10,000 12,360 19,300 6214 Professional & Technical 45,269 8,223 10,000 2,438 10,000 6223 Training & Education 928 - 5,000 - 5,000 6254 Telephone 2,092 2,126 2,000 1,556 2,000 6401 Community Promotion - - - Capital Outlay 15,704 8108 Computer Hardware 15,704 (6601) COMMUNITY CABLE 577,980 Salaries & Benefits 519,798 4101 Salaries Full Time 249,412 4102 Salaries Part Time 117,018 4103 Overtime 6,416 4117 Opt - Out Payments 1,000 4201 Retirement CaIPERS 75,374 4202 FICA 28,394 4203 Workers' Compensation 12,315 4204 Group Insurance 25,294 4210 OPEB Expense 4,575 Maintenance & Operations 58,182 5204 Operating Supplies 21,172 6207 Equipment Replacement Charge 17,950 6208 Dues & Subscriptions 843 6213 Meetings & Travel 121 6214 Professional & Technical 1,600 6215 Repairs & Maintenance 1,028 6217 Software Maintenance 7,279 6219 Network Operating Charge 5,200 6223 Training & Education 100 6254 Telephone 915 6401 Community Promotion 1,975 (601) EQUIPMENT REPLACEMENT (12,689) 118,359 22,629 (2103) EL SEGUNDO MEDIA 118,359 22,629 Capital Outlay 118,359 22,629 8104 Equipment 93,359 22,629 8105 Automotive 25,000 (6601) COMMUNITY CABLE (12,689) Capital Outlay (12,689) 8104 Equipment (12,689) - - (702) TRUST FUNDS - SPECIAL REVENUE/DONATIONS 90,673 127,141 245,000 144,000 (2401) ECONOMIC DEVELOPMENT 90,673 127,141 245,000 144,000 Maintenance & Operations 90,673 127,141 245,000 144,000 1281 Economic Development Expenditures 90,345 127,141 200,000 144,000 2606 EDAC Special Programs & Events 328 45,000 Grand Total 2,146,130 4,734,126 2,816,641 1,937,334 2,872,629 Page 789 of 1213 CITY OF EL SEGUNDO CITY ATTORNEY ORGANIZATION CHART FISCAL YEAR 2022-2023 CITY COUNCIL CITY ATTORNEY (CONTRACT) 75 Page 790 of 1213 CITY OF EL SEGUNDO CITY ATTORNEY'S DEPARTMENT PROFILE The City Attorney's Office is classified as a General Government Support function. It is a contracted service to provide legal services to the City Council, the City Manager, and City management overall. The City Attorney provides legal counsel and advice during official Council meetings and study sessions; serves as a legal advisor to City staff; prepares and reviews City ordinances, resolutions, contracts, and legal documents; represents the City in civil and criminal litigation; oversees the work of outside private counsel when hired to assist in litigation; and coordinates/reviews claims filed against or for the City with the City's Risk Manager. 76 Page 791 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Fiscal Year 2022-2023 Department CITY ATTORNEY Actual FY 19-20 Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 (001) GENERAL FUND 753,433 527,127 561,950 288,917 770,450 (2201) CITY ATTORNEY 753,433 527,127 561,950 288,917 770,450 Maintenance & Operations 753,433 527,127 561,950 288,917 770,450 Grand Total 753,433 527,127 561,950 288,917 770,450 Page 792 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Details Fiscal Year 2022-2023 partment CITY ATTORNEY Actual FY 19-20 Actual FY 20-21 Adooted FY 21-22 YTD 03/31/22 Proposed FY 22-23 (001) GENERAL FUND 753,433 527,127 561,950 288,917 770,450 (2201) CITY ATTORNEY 753,433 527,127 561,950 288,917 770,450 Maintenance & Operations 753,433 527,127 561,950 288,917 770,450 6214 Professional & Technical - - - 8,500 6253 Postage 150 - 150 6254 Telephone - - 300 - 300 6301 Legal Counsel 471,999 313,026 378,000 221,228 450,000 6302 Plaintiff/Defense Litigation 226,082 196,842 148,500 638 200,000 6310 Labor Negotiation 9,465 - 15,000 50,537 100,000 6311 Code Enforcement 45,887 17,259 20,000 8,014 20,000 Grand Total 770,450 Page 793 of 1213 CITY OF EL SEGUNDO INFORMATION TECHNOLOGY SERVICES DEPARTMENT ORGANIZATIONAL CHART FISCAL YEAR 2022 - 2023 INFORMATION TECHNOLOGY SERVICES DIRECTOR ADMINISTRATIVE I I INFORMATION TECHNOLOGY SPECIALIST I SERVICES MANAGER INFORMATION SYSTEMS FTECHNICAL SERVICES SPECIALIST SENIOR NETWORK ASSISTANT ANALYST (3 FTE) GIS ANALYST Page 794 of 1213 CITY OF EL SEGUNDO INFORMATION TECHNOLOGY SERVICES FOUR-YEAR PERSONNEL SUMMARY FISCAL YEARS 2019-2020 TO 2022-2023 ADOPTED ADOPTED ADOPTED PROPOSED DEPARTMENT/POSITION TITLE FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 Information Technology Services Information Systems Director 1.00 1.00 1.00 1.00 Information Systems Manager 1.00 1.00 1.00 1.00 Information Systems Developer - - - - Information Systems Specialist 1.00 1.00 1.00 1.00 Administrative Specialist 1.00 1.00 1.00 1.00 GIS Analyst 1.00 1.00 1.00 1.00 Network Assistant - - - - Senior Network Assistant 1.00 1.00 1.00 1.00 Technical Services Analyst 3.00 3.00 3.00 3.00 Sub -total Full -Time 9.00 9.00 9.00 9.00 Part -Time FTEs Administrative Intern 0.50 0.50 0.50 0.50 Sub -total Part -Time 0.50 0.50 0.50 0.50 Total Information Technology Services 9.50 9.50 9.50 9.50 Page 795 of 1213 CITY OF EL SEGUNDO INFORMATION TECHNOLOGY SERVICES DEPARTMENT MISSION STATEMENT: To provide Superior service to City staff, enabling them to meet or exceed citizen expectations, and reduce cost through effective integration of technology and efficient business processes. Information Technology Services Department (ITSD) is primarily an internal support organization that works with all departments in the City to help use technology to provide the most efficient and effective services possible to their customers and constituents. The ITSD staff is currently comprised of highly trained and motivated individuals with a broad spectrum of technical skills that include network, database, geographic information systems (GIS), system engineering, and technical support. ITSD SERVICES: The City's Information Technology Services Department produces high quality support and structure with strategic planning, system architecture, technical project management, process improvement, an extensive variety of business information, including communication technologies used throughout the City. The City's communication systems, network of printers and copiers are also supported by ITSD additional to the public facing website. ITSD also provides technical support for more than three hundred devices in numerous facilities throughout the City. ACCOMPLISHMENTS FISCAL YEAR 2021-2022: ■ Replace Building Permitting System ■ Perform an Audio -Visual update for the Council Chambers and conference rooms ■ Implement an Agenda Management System ■ Install integrated Library System ■ Revitalize equipment in Council Chambers ■ Upgrade City Wi-Fi with expanded coverage and speed for City Hall, FD, and PD ■ Provided Web -based policy development system to support PD and FD ■ Installed new system for City public radio system ■ Implemented City employee Intranet ■ Installed Automated License Plate reader system ■ Replaced MDC with new vendor ■ Installed Lobby AV/Monitor ■ Provided Business Licensing Migration to the Cloud ■ Transition the library to cloud software with Envision Ware ■ Implemented e-billing and e-payment platform ■ Installed Agenda Management System ■ Implemented a community engagement survey ■ Performed upgrade to West Conference Room's Audio -Visual GOALS & OBJECTIVES FOR FISICAL YEAR: 2022-2023: ■ Security Camera and Door access control ■ Research and plan replacement Enterprise Resources Planning (ERP) system ■ Optimize the use of existing Human Resources modules ■ Study Smokey Hallow area and Internet Service Provider potential ■ Acquire additional ITSD staffing for better support coverage ■ Construct a new strategic plan for the department ■ Complete phone switch for Fire Station 2 ■ Replace existing Switches • Install New Firewall • Implementation of Record Retention Policy ■ Add Service Desk Portal ■ Install IN Network Core Switch Page 796 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Fiscal Year 2022-2023 Department INFORMATION TECHNOLOGY DEPARTMENT Actual FY 19-20 Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 (001) GENERAL FUND 2,569,352 4,671,538 3,023,930 2,488,660 3,741,130 (2505) INFORMATION TECHNOLOGY DEPARTMENT 2,569,352 4,671,538 3,023,930 2,488,660 3,741,130 Salaries & Benefits 1,178,208 3,101,857 1,273,949 712,638 1,494,588 Maintenance & Operations 1,391,144 1,569,681 1,749,981 1,776,022 2,246,542 (601) EQUIPMENT REPLACEMENT 37,645 119,200 96,311 34,813 266,798 (2505) INFORMATION TECHNOLOGY DEPARTMENT 37,645 119,200 96,311 34,813 266,798 Capital Outlay 37,645 119,200 96,311 34,813 266,798 (602) LIABILITY INSURANCE _ 103,112 (2505) INFORMATION TECHNOLOGY DEPARTMENT 103,112 - - Salaries & Benefits 25,943 - - Grand Total 2,710,109 4,790,738 3,120,241 2,523,472 4,007,928 Page 797 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Details Fiscal Year 2022-2023 Department INFORMATION TECHNOLOGY DEPARTMENT Actual FY 19-20 r Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 (001) GENERAL FUND 2,569,352 4,671,538 3,023,930 2,488,660 3,741,130 (2505) INFORMATION TECHNOLOGY DEPARTMENT 2,569,352 4,671,538 3,023,930 2,488,660 3,741,130 Salaries & Benefits 1,178,208 3,101,857 1,273,949 712,638 1,494,588 4101 Salaries Full Time 794,286 624,925 973,156 563,590 1,123,213 4103 Overtime 11,506 10,580 20,000 6,052 15,000 4201 Retirement CalPERS 212,957 158,908 73,056 40,299 98,712 4202 FICA 58,511 51,264 69,819 39,279 86,589 4203 Workers' Compensation 7,091 5,323 6,812 3,987 8,021 4204 Group Insurance 78,297 57,184 131,106 59,430 163,053 4207 CaIPERS UAL Expense - 2,193,673 - 4210 OPEB Expense 15,560 0 - Maintenance & Operations 1,391,144 1,569,681 1,749,981 1,776,022 2,246,542 5204 Operating Supplies 3,693 2,288 5,000 2,846 5,000 5206 Computer Supplies 36,951 29,869 40,000 16,609 47,000 6081 Miscellaneous Computer 24,377 29,755 2,419 75,000 6203 Copy Machine Charges 101,888 65,127 110,000 95,833 110,000 6206 Contractual Services 40,717 106,694 169,000 129,323 169,000 6207 Equipment Replacement Charge 172,380 222,239 204,664 159,253 266,798 6208 Dues & Subscriptions - - 4,000 130 4,000 6213 Meetings & Travel 8,527 1,464 11,500 2,470 16,500 6214 Professional & Technical 811,451 603,609 770,000 741,634 850,000 6215 Repairs & Maintenance 6,281 10,500 17,000 17,000 20,000 6217 Software Maintenance 623,384 746,049 853,717 563,064 1,040,347 6218 Hardware Maintenance 13,395 8,100 8,100 4,635 12,000 6219 Network Operating Charge (506,000) (306,791) (506,000) - (432,103) 6223 Training & Education 4,329 4,048 8,000 4,077 8,000 6254 Telephone 49,769 46,669 55,000 36,728 55,000 6260 Equipment Leasing Costs - 62 - (601) EQUIPMENT REPLACEMENT 37,645 119,200 96,311 34,813 266,798 (2505) INFORMATION TECHNOLOGY DEPARTMENT 37,645 119,200 96,311 34,813 266,798 Capital Outlay 37,645 119,200 96,311 34,813 266,798 8104 Capital/Equipment - - 83,102 - 174,093 8105 Automotive 4,576 - 1,808 8106 Communication 6,695 - 8,253 8108 Computer Hardware 37,645 119,200 1,938 34,813 82,644 (602) LIABILITY INSURANCE 103,112 (2505) INFORMATION TECHNOLOGY DEPARTMENT 103,112 - - Salaries & Benefits 25,943 - - 4101 Salaries Full Time 16,202 - - 4103 Overtime 6,712 - - 4201 Retirement CalPERS - - - 4202 FICA 1,438 - - 4203 Workers' Compensation 581 - - 4204 Group Insurance 1,010 - - Maintenance & Operations 77,169 - - 6214 Professional & Technical 5,401 - - 6246 Claims Expense 71,768 Grand Total 2,710,109 4,790,738 3,120,241 2,523,472 4,007,928 Page 798 of 1213 CITY OF EL SEGUNDO HUMAN RESOURCES DEPARTMENT ORGANIZATION CHART FISCAL YEAR 2022 - 2023 DIRECTOR OF HUMAN RESOURCES HUMAN RESOURCES MANAGER SENIOR HUMAN HUMAN RESOURCES RESOURCES ANALYST TECHNICIAN (2) 75 Page 799 of 1213 CITY OF EL SEGUNDO HUMAN RESOURCES DEPARTMENT FOUR-YEAR PERSONNEL SUMMARY FISCAL YEARS 2019-2020 TO 2022-2023 ADOPTED ADOPTED ADOPTED PROPOSED DEPARTMENT/POSITION TITLE FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 Human Resources Department Director of Human Resources 1.00 1.00 1.00 1.00 Human Resources Manager 1.00 1.00 1.00 1.00 Human Resources Analyst 1.00 1.00 1.00 1.00 Human Resources Assistant 1.00 1.00 1.00 1.00 Senior Human Resources Analyst 1.00 1.00 1.00 1.00 Sub -total Full -Time 5.00 5.00 5.00 5.00 Part -Time FTEs Administrative Intern - - - - Sub -total Part -Time - - - - Total Human Resources Department 5.00 5.00 5.00 5.00 Page 800 of 1213 CITY OF ELSEGUNDO HUMAN RESOURCES DEPARTMENT PROFILE MISSION STATEMENT: To be a strategic partner, providing leadership and operational support to City departments to enhance their ability to recruit and retain a qualified, diverse workforce, effectively manage labor relations, and administer employee benefits. DEPARTMENT OVERVIEW: As an internal services department Human Resources works collaboratively with our customer departments to create strategies designed to support the City's overall objectives today and provide a framework for future workforce growth and sustainability. The Human Resources department is staffed with five full-time positions. CORE SERVICES: • Recruitment - Provide the leadership and operational support needed to attract, retain and develop a qualified and diverse workforce so that all City departments can effectively and efficiently meet operational goals while providing essential services to the community with exceptional customer service. • Benefits & Wellness - Oversee the design, development, implementation, and maintenance of City - sponsored wellness, health, disability, life and other benefit programs for employees. • Organizational Learning & Development • Labor & Employee Relations • Classification & Compensation ACCOMPLISHMENTS IN FISCAL YEAR 2021-2022 • Implemented tracking systems for recruitments, leaves, and retirements which will provide HR with information to assist departments create data -driven succession plans. • Improved efficiencies in the tracking and processing of personnel actions by establishing standardized templates for offers of employment, promotions, acting pay, tuition reimbursement, and process improvement for pre -employment onboarding. • Audited employee and retiree benefit programs and training requirements to ensure compliance with applicable federal, state, and local regulations. • Addressed gaps in compliance by providing employees and elected officials with virtual harassment training, completing EE04 and ACA reporting, establishing standardized processes for hiring retired annuitants, timelines for reoccurring notifications to meet AB119 requirements, and maintaining various personnel records in accordance with the Citywide and Human Resources Department records retention schedule. • Created efficiencies in the administration of retiree & employee benefit programs by retaining the services of a proven benefits broker and implementing the "EASE" benefit administration system. EASE empowers employees to make informed benefit decisions by providing them in-depth information on benefit options and the ability electronically manage their benefit enrollments in real-time. • Increased transparency and accessibility to information regarding employee benefits by adding benefit summaries to the City's website, producing a comprehensive benefits guide for employees & retirees, and an internal benefit profile of all lines of coverage. • Interpreted and implemented federal, state, and county mandates associated with the extended COVID-19 emergency orders. • Worked closely with the City's DEI Committee to learn, understand and shape the organizations stance and response to institutionalized inequities. Implemented a mandatory microaggression training for all City Employees and subscribed to a membership with the Government Alliance on Race and Equity ("GARE"). Page 801 of 1213 CITY OF ELSEGUNDO HUMAN RESOURCES DEPARTMENT PROFILE • Held two wellness challenge events, the second in conjunction with the City of Manhattan Beach, and conducted a Flu Shot clinic for staff and their families. GOALS & OBJECTIVES FOR FISCAL YEAR 2022-23 • Conclude labor negotiations with Police Officers Association, Firefighters Association, and negotiate successor contracts with Supervisor and Professional Employees Association and Police Support Services Employees. • Conclude the Employee Engagement Survey and develop a plan to increase job satisfaction. • Broaden the candidate pool and increase the quality of hires to continue supporting the City's Strategic Plan and overall objectives. • Conclude implementation of electronic Onboarding, Offboarding and Performance Management programs to enhance the introduction of benefits, policies and procedures and organizational culture for new and existing employees. • Track time -to -fill metrics to determine the causes impacting hiring and onboarding. • Create and implement Citywide training and development opportunities to help employees strengthen their skills in preparation for leadership roles; link training to core competencies. • Research and implement best practices for engaging new talent, retaining high performers and reducing employee turnover; create recruitment video. • Conduct a Fair Labor Standards Act (FLSA) audit of Management Confidential unrepresented employee group. Page 802 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary By Account Fiscal Year 2022-2023 001 GENERAL FUND Department HUMAN RESOURCES DEPARTMENT Actual FY 19-20 1 Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 (001) GENERAL FUND 1,011,218 2,215,720 977,063 789,074 1,492,491 Salaries & Benefits 730,925 2,006,627 666,197 468,216 730,175 4101 Salaries Full Time 501,422 333,372 528,962 351,044 581,645 4102 Salaries Part Time - 2,786 26,834 7,800 4201 Retirement CalPERS 141,473 99,599 49,298 29,816 45,029 4202 FICA 36,433 28,650 37,515 27,355 45,093 4203 Workers' Compensation 4,422 2,728 3,703 2,645 4,147 4204 Group Insurance 38,277 22,105 46,719 30,522 46,461 4207 CalPERS UAL Expense - 1,517,385 - 4210 OPEB Expense 8,899 0 - Maintenance & Operations 280,292 209,093 310,866 320,858 762,316 5204 Operating Supplies 3,749 3,911 4,500 3,471 6,300 5206 Computer Supplies 837 679 1,800 - 3,722 5221 Employee Physicals - - - 25,600 35,250 5222 Wellness - - 7,500 6201 Advertising/Publishing - 4,660 3,500 2,651 8,500 6203 Copy Machine Charges - 6205 Other Printing & Binding 41 240 300 203 300 6206 Contractual Services 7,029 - 85,226 40,000 37,500 6208 Dues & Subscriptions 2,318 4,395 1,380 250 6,394 6213 Meetings & Travel 370 - - 8,000 6214 Professional & Technical 177,327 168,835 145,840 205,937 362,840 6215 Repairs & Maintenance 120 - 120 6217 Software Maintenance 22,970 - 6219 Network Operating Charge 8,600 5,160 8,600 - 8,600 6223 Training & Education 32,939 9,840 33,000 16,406 174,800 6253 Postage 177 307 600 341 800 6254 Telephone 3,569 2,249 3,600 2,255 3,600 6260 Equipment Leasing Costs - - 2,400 - 2,400 6262 Testing/Recruitment 20,367 8,819 20,000 23,743 95,690 Grand Total 1,011,218 2,215,720 977,063 789,074 1,492,491 Page 803 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Fiscal Year 2022-2023 Department HUMAN RESOURCES DEPARTMENT _ Actual FY 19-20 Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 (001) GENERAL FUND 1,011,218 2,215,720 977,063 789,074 1,492,491 (2506) HUMAN RESOURCES DEPARTMENT 1,011,218 2,215,720 977,063 789,074 1,492,491 Salaries & Benefits 730,925 2,006,627 666,197 468,216 730,175 Maintenance & Operations 280,292 209,093 310 866 320,858 762,316 Grand Total 1,011,218 2,215,720 977,0.Z E 789,074 1,492,491 Page 804 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Details Fiscal Year 2022-2023 - Department HUMAN RESOURCES DEPARTMENT Actual FY 19-20 Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 (001) GENERAL FUND 1,011,218 2,215,720 977,063 789,074 1,492,491 (2506) HUMAN RESOURCES DEPARTMENT 1,011,218 2,215,720 977,063 789,074 1,492,491 Salaries & Benefits 730,925 2,006,627 666,197 468,216 730,175 4101 Salaries Full Time 501,422 333,372 528,962 351,044 581,645 4102 Salaries Part Time - 2,786 26,834 7,800 4201 Retirement CaIPERS 141,473 99,599 49,298 29,816 45,029 4202 FICA 36,433 28,650 37,515 27,355 45,093 4203 Workers' Compensation 4,422 2,728 3,703 2,645 4,147 4204 Group Insurance 38,277 22,105 46,719 30,522 46,461 4207 CalPERS UAL Expense - 1,517,385 - 4210 OPEB Expense 8,899 0 - Maintenance & Operations 280,292 209,093 310,866 320,858 762,316 5204 Operating Supplies 3,749 3,911 4,500 3,471 6,300 5206 Computer Supplies 837 679 1,800 - 3,722 5221 Employee Physicals - - - 25,600 35,250 5222 Wellness - - 7,500 6201 Advertising/Publishing - 4,660 3,500 2,651 8,500 6205 Other Printing & Binding 41 240 300 203 300 6206 Contractual Services 7,029 - 85,226 40,000 37,500 6208 Dues & Subscriptions 2,318 4,395 1,380 250 6,394 6213 Meetings & Travel 370 - - 8,000 6214 Professional & Technical 177,327 168,835 145,840 205,937 362,840 6215 Repairs & Maintenance 120 - 120 6217 Software Maintenance 22,970 - 6219 Network Operating Charge 8,600 5,160 8,600 - 8,600 6223 Training & Education 32,939 9,840 33,000 16,406 174,800 6253 Postage 177 307 600 341 800 6254 Telephone 3,569 2,249 3,600 2,255 3,600 6260 Equipment Leasing Costs - - 2,400 - 2,400 6262 TORecruitment 20,367 8,819 20,000 23,743 95,690 Grand Total 1,011,218 2,215,720 977,063 789,074 1,492,491 Page 805 of 1213 CITY OF EL SEGUNDO FINANCE DEPARTMENT ORGANIZATION CHART FISCAL YEAR 2022 - 2023 CHIEF FINANCIAL OFFICER ADMINISTRATIVE TECHNICAL SPECIALIST FINANCE MANAGER MANAGEMENT ANALYST ACCOUNTANT (2) ACCOUNTING SUPERVISOR ACCOUNTING PAYROLL TECHNICIAN (2) ACCOUNTANT RISK MANAGER PURCHASING AGENT 1.3 ELECTED CITY TREASURER TREASURY & BUSINESS SERVICES MANAGER REVENUE INSPECTOR LICENSE PERMIT SPECIALIST 1/11 (2) ACCOUNTS SPECIALIST 1/II DEPUTY CITY TREASURERII DEPUTY CITY TREASURERI Page 806 of 1213 CITY OF EL SEGUNDO FINANCE DEPARTMENT FOUR-YEAR PERSONNEL SUMMARY FISCAL YEARS 2019-2020 TO 2023-2024 ADOPTED ADOPTED ADOPTED PROPOSED DEPARTMENT/POSITION TITLE FY 2019-20 I FY 2020-21 I FY 2021-22 FY 2022-23 Finance Department Chief Financial Officer Finance Manager Treasury & Customer Service Manager Revenue Manager Accounting Supervisor Accountant Accounting Technician Administrative Technical Specialist License Permit Specialist 1/11 Management Analyst Senior Management Analyst Account Specialist 1/II Office Specialist II Payroll Accountant Purchasing Agent Revenue Inspector Risk Manager City Treasurer" Deputy City Treasurer I Deputy City Treasurer II Sub -total Full -Time Part -Time FTEs Administrative Intern Office Specialist Sub -total Part -Time Total Finance Department 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 - 1.00 1.00 1.00 1.00 - - - 1.00 1.00 1.00 1.00 2.00 2.00 2.00 2.00 1.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 2.00 1.00 1.00 1.00 - - - - 1.00 - - - 1.00 1.00 1.00 1.00 - 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 - 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 18.00 20.00 20.00 20.00 0.25 0.25 - 0.25 0.25 - 18.00 20.25 20.25 20.00 ** Elected part-time position For fiscal year 20-21, the Treasury Department was merged into the Finance Department. Page 807 of 1213 CITY OF EL SEGUNDO FINANCE DEPARTMENT PROFILE MISSION STATEMENT: To provide all City stakeholders with accurate and timely financial information, extraordinary customer service, and ensure long-term financial stability of the City, The Finance Department has 17 full-time employees. Finance has three divisions with distinct functions as follows: Administration: Provide overall direction of the department's multi -operations; advise the elected officials and management on fiscal matters; oversee the City's risk -management program; develop strong internal controls through industry best practices; assist in the development of the City's strategic plan; safeguard the City's assets; identify funding for City services; assist in labor negotiations process; and manage the contract for Crossing Guards. Accounting Services: Develop and provide accurate and timely financial report, including producing the Annual Comprehensive Financial Report (ACFR); coordinate the annual financial audits including other audits required by Federal, State, and County governments; process accounts payable; reconcile bank statements; process journal entries; prepare the Annual State Controller's and the Annual Streets (Gas Tax) report; issue 1099 reports; issue periodic revenue and expenditure reports; process cash receipts. Coordinate the annual budget process including producing the preliminary and adopted budget documents; and manage all payroll activity including issuing the bi-weekly payroll and W-2's. Business Services: Collect all City revenues; administer the business licensing function; conduct transient occupancy tax (TOT) audits; collaborate with the State Board of Equalization (SBOE) to ensure sellers' permits are properly allocated to the City for sales tax purposes; coordinate with the City's consultants on property tax and sales tax revenues; develop revenue projections during the annual budget process; manage the water -billing and collection functions; and all manage purchasing operations. ACCOMPLISHMENTS IN FISCAL YEAR 2021-2022: • Coordinated Strategic Planning Sessions held in 2022 to set long-term goals and objectives. • Lead discussions with the Finance Committee. • The department was awarded the Distinguished Budget Presentation Award by the Government Finance Officers Association (GFOA) for the 2020-2021 budget book. • The City was awarded the Operating Budget Excellence Award by the California Society of Municipal Finance Officers for the 2020-2021 budget book. • The department was awarded the ACFR Award (Certificate of Achievement for Excellence in Financial Reporting) for FY 2019 — 2020. • Updated the City's master fee schedule with a cost of living factor (CPI). • Process is under way to create a long-term financial strategic plan. • In FY 2018-19 hired a financial advisor to conduct a thorough analysis of the City employees' 457(b) plan fees and investment options, resulting in a 60% reduction in fees to employees and added value by improving the quality of the investment options — saved of over $800,000 to employees in the first year. • Successfully navigated through the financial challenges brought on by the COVID-19 Pandemic. • Implemented the water and wastewater fee increase per the approved rate study to support the water and wastewater systems. • Managed the municipal golf course transitioning to Topgolf for the construction phase. • Council approved a Topgolf Revenue Allocation Policy that provides policy guidance on how to allocate the new revenues associated with Topgolf. • Conducted a development impact fee study: set policy objectives, develop new rate structure, and conduct educational outreach with stakeholders. 91 Page 808 of 1213 CITY OF EL SEGUNDO FINANCE DEPARTMENT PROFILE GOALS & OBJECTIVES FOR FISCAL YEAR 2022-2023: • Continue on a sustainable financial path, solve future structural deficits, and maintain reserves. • Continue to monitor unfunded pension liabilities. • Continue to provide for an annual adjustment of the master fee schedule to consider CPI. • Enhance existing revenues and look for new revenue sources (grants, economic development, tax measures). • Restore the department's staffing at full strength with new members fully functioning in their respective divisions. • Continue to enhance the budget presentation. • Close the books for the fiscal year in a more timely and effective manner. • Process accounts payable/payroll/cash receipts with close to 100% accuracy. • Provide departments more accurate monthly budget performance reports. • Reconcile bank statements within a month following the month -end close. • Cross -train staff members to provide back-up in case of unanticipated absences and to prepare them for upward mobility. • Provide staff opportunities to gain more knowledge and understanding of municipal finance through attendance at various training and educational sessions. • Begin the research for a new City-wide ERP system. • Lead the development of a Cannabis Tax Ordinance for City Council approval to be placed on the November 2022 ballot. • Lead the development of an update to the Business License Tax for City Council approval to be placed on the November 2022 or November 2024 ballot. • Research possible local revenue measures to bring to the voters for the November 2024 general election. • Implement upgrades to the utility billing program that will result in enhanced customer service. 92 Page 809 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Fiscal Year 2022-2023 Department FINANCE DEPARTMENT Actual FY 19-20 Actual FY 20-21 Adopted FY 21-22 YTO 03/31/22 Proposed FY 22-23 (001) GENERAL FUND 2,431,946 6,125,530 2,412,820 1,704,664 2,576,681 (2501) ADMINISTRATION 472,996 4,497,984 371,604 302,473 415,698 Salaries & Benefits 410,523 4,398,383 274,599 229,885 309,993 Maintenance & Operations 62,473 99,600 97,005 72,588 105,705 (2502) ACCOUNTING SERVICES 1,062,138 932,984 1,111,590 766,277 1,095,151 Salaries & Benefits 888,657 857,596 1,023,640 629,011 1,002,801 Maintenance & Operations 173,480 75,388 87,950 137,266 92,350 (2504) BUSINESS SERVICES 571,658 539,328 742,309 488,878 731,137 Salaries & Benefits 442,461 413,099 556,659 236,113 543,987 Maintenance & Operations 129,197 126,229 185,650 252,766 187,150 (1201) CITY TREASURER 325,154 155,234 187,317 147,036 334,696 Salaries & Benefits 309,577 146,256 163,927 140,615 311,306 Maintenance & Operations 15,577 8,977 23,390 6,421 23,390 (503) GOLF COURSE 1,553,161 4,678,677 10,000 46,008 10,000 (5301) 503 GOLF COURSE FUND -ADMINISTRATION 368,389 4,180,742 10,000 45,800 10,000 Maintenance & Operations 368,389 4,180,742 10,000 45,800 10,000 (5302) 503 GOLF COURSE FUND - FOOD & BEVERAGE 162,502 2,284 208 Salaries & Benefits 97,428 573 - Maintenance & Operations 65,074 1,711 208 (5304) 503 GOLF COURSE FUND - PRO SHOP 156,887 80,013 - Salaries & Benefits 123,658 40,681 - Maintenance & Operations 33,229 39,332 (5305) 503 GOLF COURSE FUND - GOLF COURSE 239,601 141,146 - Salaries & Benefits 158,096 112,096 Maintenance & Operations 81,504 29,050 - (5306) 503 GOLF COURSE FUND - DRIVING RANGE 119,003 53,072 Salaries & Benefits 48,034 24,724 - Maintenance & Operations 70,969 28,347 (5307) 503 GOLF COURSE FUND - GENERAL ADMINISTRATION 503,974 221,421 - Salaries & Benefits 196,982 81,072 - Maintenance & Operations 306,993 140,349 - (5308) 503 GOLF COURSE FUND - GOLF COURSE LESSONS 2,804 Maintenance & Operations 2,804 - - (2501) ADMINISTRATION - - 3,673 - Grand Total 3,985,106 10,804,207 2,426,493 1,750,672 2,586,681 Page 810 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary By Account Fiscal Year 2022-2023 ■ 001 GENERAL FUND Department FINANCE DEPARTMENT Actual FY 19-20 Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 (001) GENERAL FUND 2,431,946 6,125,530 2,412,820 1,704,664 2,576,681 Salaries & Benefits 2,051,218 5,815,335 2,018,825 1,235,624 2,168,086 4101 Salaries Full Time 1,335,127 1,124,877 1,529,722 942,745 1,639,336 4102 Salaries Part Time 10,882 6,221 15,000 452 30,600 4103 Overtime 1,942 2,187 5,000 5,624 5,000 4201 Retirement CalPERS 409,350 303,987 126,124 79,599 134,524 4202 FICA 99,949 86,640 115,015 70,835 127,199 4203 Workers' Compensation 11,878 9,887 11,326 6,677 11,593 4204 Group Insurance 157,703 144,822 216,638 129,691 219,834 4207 CalPERS UAL Expense - 4,136,714 - 4210 OPEB Expense 24,389 (0) - Maintenance & Operations 380,728 310,195 393,995 469,040 408,595 4999 Cash Over/Short 75 - - 5204 Operating Supplies 9,333 4,867 11,300 5,924 11,300 6201 Advertising/Publishing 240 - 240 275 240 6205 Other Printing & Binding 2,368 1,558 1,800 1,914 1,800 6206 Contractual Services 6,600 5,845 1,696 6207 Equipment Replacement Charge 1,720 968 985 739 985 6208 Dues & Subscriptions 3,075 1,565 5,260 2,305 6,060 6213 Meetings & Travel 14,644 1,951 19,640 15,561 30,940 6214 Professional & Technical 284,028 254,671 283,620 427,923 285,620 6217 Software Maintenance - - 4,000 840 4,000 6219 Network Operating Charge 37,900 23,775 37,900 - 37,900 6223 Training & Education 5,530 2,041 7,950 1,644 8,450 6253 Postage 4,362 5,166 5,200 1,082 5,200 6254 Telephone 9,950 7,789 10,100 9,137 10,100 6260 Equipment Leasing Costs 904 6,000 6,000 Grand Total 2,431,946 6,125,530 2,412,820 1,704,664 2,576,681 Page 811 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Details Fiscal Year 2022-2023 Department FINANCE DEPARTMENT Actual FY 19-20 Actual FY 20-21 Adopted FY 21-22 YTO 03/31/22 Proposed FY 22-23 (001) GENERAL FUND 2,431,946 6,125,530 2,412,820 1,704,664 2,576,681 (2501) ADMINISTRATION 472,996 4,497,984 371,604 302,473 415,698 Salaries & Benefits 410,523 4,398,383 274,599 229,885 309,993 4101 Salaries Full Time 270,025 173,193 203,954 177,373 238,211 4102 Salaries Part Time 5,000 - 5,000 4103 Overtime 182 105 - 4201 Retirement CaIPERS 73,833 51,982 21,913 14,803 19,461 4202 FICA 17,877 11,767 13,665 10,590 18,223 4203 Workers' Compensation 2,378 1,510 1,634 1,242 1,663 4204 Group Insurance 40,971 23,112 28,433 25,877 27,434 4207 CalPERS UAL Expense - 4,136,714 - 4210 OPEB Expense 5,257 1 - Maintenance & Operations 62,473 99,600 97,005 72,588 105,705 5201 Office Supplies - - - 5204 Operating Supplies 8,065 4,867 10,800 5,817 10,800 6201 Advertising/Publishing 240 - 240 275 240 6205 Other Printing & Binding 2,368 1,558 1,800 1,914 1,800 6207 Equipment Replacement Charge 1,720 968 985 739 985 6208 Dues & Subscriptions 595 525 560 1,010 1,460 6213 Meetings & Travel 1,545 1,201 4,000 5,856 11,800 6214 Professional & Technical 7,635 65,226 31,620 50,305 31,620 6219 Network Operating Charge 31,000 18,600 31,000 - 31,000 6253 Postage 1,108 901 2,700 38 2,700 6254 Telephone 7,294 5,755 7,300 6,634 7,300 6260 Equipment Leasing Costs 904 - 6,000 - 6,000 (2502) ACCOUNTING SERVICES 1,062,138 932,984 1,111,590 766,277 1,095,151 Salaries & Benefits 888,657 857,596 1,023,640 629,011 1,002,801 4101 Salaries Full Time 582,759 588,245 789,147 481,342 771,453 4102 Salaries Part Time - - 452 15,600 4103 Overtime 1,477 209 5,000 4,611 5,000 4201 Retirement CaIPERS 178,483 147,753 67,130 40,581 63,141 4202 FICA 44,490 46,901 59,534 37,010 60,210 4203 Workers' Compensation 5,143 5,137 5,524 3,407 5,486 4204 Group Insurance 65,538 69,350 97,305 61,608 81,911 4210 OPEB Expense 10,769 0 - Maintenance & Operations 173,480 75,388 87,950 137,266 92,350 6208 Dues & Subscriptions 925 600 2,450 430 2,350 6213 Meetings & Travel 5,575 150 7,500 3,894 9,500 6214 Professional & Technical 163,820 72,847 75,000 131,762 77,000 6223 Training & Education 3,160 1,791 3,000 1,180 3,500 (2504) BUSINESS SERVICES 571,658 539,328 742,309 488,878 731,137 Salaries & Benefits 442,461 413,099 556,659 236,113 543,987 4101 Salaries Full Time 268,477 272,481 413,201 179,165 388,381 4102 Salaries Part Time 10,882 6,221 10,000 - 10,000 4103 Overtime 283 1,873 1,013 4201 Retirement CaIPERS 105,897 71,583 27,979 15,156 31,903 4202 FICA 21,464 20,984 32,375 14,882 30,308 4203 Workers' Compensation 2,475 2,447 3,304 1,261 2,767 4204 Group Insurance 28,017 37,511 69,800 24,635 80,627 4210 OPEB Expense 4,965 (1) - Maintenance & Operations 129,197 126,229 185,650 252,766 187,150 6206 Contractual Services 6,600 5,845 1,696 6208 Dues & Subscriptions 380 440 1,150 335 1,150 6213 Meetings & Travel 6,934 600 6,500 4,526 8,000 6214 Professional & Technical 112,572 116,599 177,000 245,857 177,000 6223 Training & Education 1,950 150 1,000 189 1,000 6253 Postage 762 2,595 164 (1201) CITY TREASURER 325,154 155,234 187,317 147,036 334,696 Salaries & Benefits 309,577 146,256 163,927 140,615 311,306 4101 Salaries Full Time 213,866 90,960 123,420 104,865 241,290 4201 Retirement CaIPERS 51,136 32,668 9,102 9,059 20,019 4202 FICA 16,118 6,988 9,441 8,353 18,459 4203 Workers' Compensation 1,882 793 864 767 1,676 4204 Group Insurance 23,176 14,848 21,100 17,570 29,862 4210 OPEB Expense 3,398 (0) - Maintenance & Operations 15,577 8,977 23,390 6,421 23,390 4999 Cash Over/Short 75 - - 5204 Operating Supplies 1,269 - 500 107 500 6208 Dues & Subscriptions 1,175 1,100 530 1,100 6213 Meetings & Travel 590 - 1,640 1,286 1,640 6217 Software Maintenance - - 4,000 840 4,000 6219 Network Operating Charge 6,900 5,175 6,900 - 6,900 6223 Training & Education 420 100 3,950 275 3,950 6253 Postage 2,493 1,669 2,500 880 2,500 6254 Telephone 2,655 2,034 2,800 2,503 2,800 (503) GOLF COURSE 1,553,161 4,678,677 10,000 46,008 10,000 (5301) 503GOLF COURSE FUND -ADMINISTRATION 368,389 4,180,742 10,000 45,800 10,000 Maintenance & Operations 368,389 4,180,742 10,000 45,800 10,000 6202 Depreciation Expense 204,892 103,015 - 6214 Professional & Technical 103,965 50,709 45,800 6501 Right of Way Lease 59,532 4,527 10,000 - 10,000 6700 Loss on Disposition of Assets - 4,022,492 - (5302) 503 GOLF COURSE FUND - FOOD & BEVERAGE 162,502 2,284 208 Salaries & Benefits 97,428 573 - 4104 Permanent Contract 66,988 - 4202 FICA 6,749 - - 4203 Workers' Compensation 4,693 - 4204 Group Insurance 18,517 573 - 4205 Unfiorm Allowance 480 - - Page 812 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Details Fiscal Year 2022-2023 Department FINANCE DEPARTMENT Actual FY 19-20 Actual FY 20-21 Adopted FY 21-22 YTO 03/31/22 Proposed FY 22-23 Maintenance & Operations 65,074 1,711 208 5201 Office Supplies - - 208 5203 Repair & Maintenance Supplies 2,129 - - 5204 Operating Supplies 5,254 - - 5213 Replacement of Damaged Goods 2,100 - - 6201 Advertising/Publishing 801 - - 6215 Repairs & Maintenance 3,230 - - 6242 Employee Meals 2,768 - - 6249 Fees & Licenses 1,438 148 - 7550 Cost of Sales 47,355 1,563 - (5304) 503 GOLF COURSE FUND - PRO SHOP 156,887 80,013 Salaries & Benefits 123,658 40,681 - 4104 Permanent Contract 107,018 36,263 4202 FICA 8,768 3,092 - 4203 Workers' Compensation 7,379 1,235 - 4204 Group Insurance 421 90 - 4205 Unfiorm Allowance 72 - - Maintenance & Operations 33,229 39,332 - 5203 Repair & Maintenance Supplies - 1,466 - 5204 Operating Supplies 2,018 2,030 - 6201 Advertising/Publishing 5,175 1,075 - 6215 Repairs & Maintenance 38 2,235 - 6244 Other Unclassified Expense - 4,253 - 7600 Hard Goods 15,999 28,022 - 7602 Soft Goods 8,829 - 7604 Freight 1,171 250 - (5305) 503 GOLF COURSE FUND - GOLF COURSE 239,601 141,146 Salaries & Benefits 158,096 112,096 - 4104 Permanent Contract 124,028 91,847 - 4202 FICA 10,362 7,736 - 4203 Workers' Compensation 9,424 2,506 - 4204 Group Insurance 14,283 10,008 - Maintenance & Operations 81,504 29,050 5203 Repair & Maintenance Supplies 41,544 14,770 - 5204 Operating Supplies 18,794 5,939 6201 Advertising/Publishing 5,175 1,075 - 6206 Contractual Services 8,000 4,215 6215 Repairs & Maintenance 7,991 3,050 - (5306) 503 GOLF COURSE FUND - DRIVING RANGE 119,003 53,072 Salaries & Benefits 48,034 24,724 - 4104 Permanent Contract 43,760 18,332 4202 FICA 3,498 1,555 - 4203 Workers' Compensation 776 4,838 - Maintenance & Operations 70,969 28,347 - 5204 Operating Supplies 5,477 9,517 - 6201 Advertising/Publishing 5,615 1,075 - 6202 Depreciation Expense 35,157 2,135 - 6215 Repairs & Maintenance 23,021 15,620 - 6244 Other Unclassified Expense 1,700 - - (5307) 503 GOLF COURSE FUND - GENERAL ADMINISTRATION 503,974 221,421 - Salaries & Benefits 196,982 81,072 - 4104 Permanent Contract 141,306 62,519 - 4202 FICA 11,391 5,277 - 4203 Workers' Compensation 10,682 1,859 - 4204 Group Insurance 33,603 11,417 - Maintenance & Operations 306,993 140,349 - 5203 Repair & Maintenance Supplies 13,026 3,940 5204 Operating Supplies 4,329 4,215 - 6101 Gas Utility 2,865 574 6102 Electric Utility 26,464 7,458 - 6103 Water Utility 112,800 46,553 6139 Bank Service Charges 51,667 30,327 - 6153 Personnel Prop. Damage 5,978 1,589 6201 Advertising/Publishing 5,207 1,075 - 6211 Insurance & Bonds 53,220 20,172 - 6214 Professional & Technical 1,673 - - 6215 Repairs & Maintenance 9,703 2,600 6244 Other Unclassified Expense 368 210 - 6253 Postage 110 385 6254 Telephone 14,820 4,011 - 6284 Security Costs 4,722 (40) - 6301 Legal Counsel 41 17,280 - (5308) 503 GOLF COURSE FUND - GOLF COURSE LESSONS 2,804 - - Maintenance & Operations 2,804 - - 6093 Junior Camp Expenses 2,804 (601) EQUIPMENT REPLACEMENT 3.673 (2501) ADMINISTRATION - - 3,673 Capital Outlay - - 3,673 - 8104 Equipment 3,673 Grand Total 3,985,106 10,804,207 2,426,493 1,750,672 2,586,681 Page 813 of 1213 FIELD OPERATIONS POLICE CAPTAIN CRIME PREVENTION ANALYST 1/II PATROL LIEUTENANTS POLICE SERVICE OFFICERS/JAIL PATROL SERGEANT SPECIAL OPERATIONS LIEUTENANT POLICE ASSISTANT 1/11 SPECIAL OPERATIONS SERGEANT POLICE POLICE MOTOR OFFICERS OFFICERS POLICE SERVICE OFFICER/ ANIMAL CONTROL POLICE SERVICE OFFICER ANIMAL CONTROL (P/T) POLICE CADETS (P/T) POLICE K-9 OFFICERS CITY OF EL SEGUNDO POLICE DEPARTMENT ORGANIZATION CHART FISCAL YEAR 2022 - 2023 POLICE CHIEF INVESTIGATIVE I LIEUTENANT COMMUNITY ENGAGEMENT SERGEANT CRIME PREVENTION ANALYST 1/II E.S.V.P. (EL SEGUNDO VOLUNTEER PATROL) COMMUNITY LEAD OFFICERS (CLO) SCHOOLRESOURCE OFFICERS (SRO) INVESTIGATIVE SERGEANT POLICE OFFICERS INVESTIGATORS POLICE OFFICER LAIMPACT POLICE OFFICER TRAP POLICE SERVICE OFFICER/ COURT LIASON CRIME SCENE INVESTIGATOR II EXECUTIVE I ASSISTANT ADMINISTRATIVE SERVICES POLICE CAPTAIN MANAGEMENT I ANALYST POLICE RECORDS PROFFESSIONAL STANDARDS PERSONNEL SUPERVISOR LIEUTENANT SERGEANT ADMINISTRATIVE POLICE ASSISTANTS 1/11 SERGEANT CRIME SCENE INVESTIGATOR (PROPERTY AND EVIDENCE OFFICER) TRAINING SERGEANT Page 814 of 1213 CITY OF EL SEGUNDO POLICE DEPARTMENT FOUR-YEAR PERSONNEL SUMMARY FISCAL YEARS 2019-2020 TO 2022-2023 ADOPTED ADOPTED ADOPTED PROPOSED DEPARTMENT/POSITION TITLE FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 Police Department Chief of Police Police Captain Police Lieutenant Police Sergeant Crime Prevention Analyst II Crime Scene Investigator II Crime Scene Investigator/Property Officer Executive Assistant Management Analyst Police Assistant 1/11 Police Officer Police Records Supervisor Police Services Officer 1/11 Police Trainee Technical Services Analyst Sub -total Full -Time Part -Time FTEs Police Cadet Police Services Officer 1/11 Sub -total Part -Time Total Police Department 1.00 1.00 1.00 1.00 2.00 2.00 2.00 2.00 5.00 5.00 5.00 5.00 11.00 11.00 11.00 10.00 2.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 - 1.00 1.00 1.00 8.00 7.00 6.00 7.00 42.00 42.00 42.00 42.00 1.00 1.00 1.00 1.00 5.00 5.00 6.00 5.00 2.00 2.00 2.00 2.00 82.00 82.00 82.00 81.00 7.50 1.00 9.00 3.20 1.00 - 6.26 1.00 8.50 10.00 3.20 7.26 90.50 92.00 85.20 88.26 Page 815 of 1213 CITY OF EL SEGUNDO POLICE DEPARTMENT PROFILE FISCAL YEAR 2022-2023 MISSION STATEMENT: Our Mission is to provide a safe and secure community while treating all people with dignity and respect. The Police Department is budgeted for 82 full-time positions: 62 sworn and 20 non -sworn personnel. The Department consists of two bureaus: Administrative Services Bureau and Field Operations Bureau. ADMINISTRATIVE SERVICES BUREAU: Has jurisdiction over the following: Investigative Division: Follow-up investigation and assist in the prosecution of all crimes. Utilization of resources to identify and combat crime trends. Administrative Division: Coordinates the maintenance of department vehicles and equipment; inventory and distribution of supplies and equipment; preparation of the department budget, compliance with custody of official police records; investigation of personnel complaints and compliance with training mandates. Community Engagement Division: Strengthens relationships with the community; disseminates relevant information; develops crime prevention and awareness programs; coordinates with Community Lead Officers and School Resource Officers and coordinates volunteer programs. FIELD OPERATIONS BUREAU: Has jurisdiction over the following: Patrol Division: Patrols the City; enforces penal codes and municipal codes; maintains public order; enforces traffic law; provides public assistance as circumstances require. Special Operations Division: Ensures safe and efficient movement of traffic in the city through high - visibility enforcement and public education; enforces parking control; coordinates special events and handles animal control calls. ACCOMPLISHMENTS IN FISCAL YEAR 2021-2022: • Conducted over 100 contacts with homeless and handled over 31 calls with a mental health clinician regarding people suffering from mental health trauma • Implemented a Chaplain program that provides comfort, guidance and assistance to department members and citizens during times of crisis • Worked closely with community members and businesses to strengthen their relationship with the police department and to collaborate to address issues of concern • Completed the implementation of the City Records Retention Schedule and updated the retention of records under the control of the police department • Purchased new iPad automated ticket writers and mobile printers for traffic and patrol officers • Hired four Police Officers, one Police Assistant, and four Police Cadets GOALS & OBJECTIVES FOR FISCAL YEAR 2022-2023: • Continue to monitor the homeless population through daily contacts and offering services • Monitor crime trends and conduct enforcement details to impact crime levels • Work closely with the Crime Analyst to receive relevant information on current crime trends as well as neighboring cities crime trends • Provide community training events in areas of public safety and community awareness through Community Lead Officers, Neighborhood Watch meetings, and Active Shooter demonstrations • Conduct patrol tactics and arrest and control training sessions for all patrol officers on a shift level through briefing and practical applications • Utilize social media to promote traffic safety, education, and to provide real time information to the public regarding immediate traffic concerns 101 Page 816 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Fiscal Year 2022-2023 Department POLICE DEPARTMENT Actual FY 19-20 Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 (001) GENERAL FUND 22.891.192 75.856.361 19.436.175 13.444.658 20.378.246 (3101) ADMINISTRATION 5.417,384 62,162.965 4.910,739 3,214.286 5.495,912 Salaries & Benefits 3,651,278 61,079,499 3,252,457 2,222,675 3,506,148 Maintenance & Operations 1,766,107 1,083,466 1,658,282 991,612 1,989,764 (3102) PATROL & SAFETY 10.682.195 8.499.343 8.440.724 6.296.225 8.798.033 Salaries & Benefits 10,682,195 8,499,343 8,440,724 6,296,225 8,798,033 (3103) CRIME INVESTIGATION 3.113.231 2.292.364 2.405.849 1.423.674 2.209.346 Salaries & Benefits 3,113,231 2,292,364 2,405,849 1,423,674 2,209,346 (3104) TRAFIC SAFETY 1.770.460 1.060.667 1.128.281 732.837 1.056.428 Salaries & Benefits 1,770,460 1,060,667 1,128,281 732,837 1,056,428 (3106) COMMUNITY RELATIONS 292.494 474.321 513.253 376.715 628.566 Salaries & Benefits 292,494 474,321 513,253 376,715 628,566 (3107) COMMUNITY CENTER 1.549.266 1.321.040 2.007.079 1.360.048 2.159.711 Maintenance & Operations 1,549,266 1,321,040 2,007,079 1,360,048 2,159,711 (3108) ANIMAL CONTROL 48.253 33.041 30.250 28.977 30.250 Salaries & Benefits 15,224 11,441 250 177 250 Maintenance & Operations 33,028 21,600 30,000 28,800 30,000 (3705) LA COUNTY - TRAP 17,909 12.620 11.895 Salaries & Benefits 17,909 12,620 11,895 (109) ASSET FORFEITURE FUND 509,253 108.777 725,000 300.026 725,000 (3105) ASSET FORFEITURE 509.253 108.777 725,000 122.332 725,000 Salaries & Benefits - 18,739 - Maintenance & Operations 166,081 87,792 225,000 95,931 225,000 Capital Outlay 343,172 2,246 500,000 26,401 500,000 (3109) ASSET FORFEITURE 177.694 Maintenance & Operations 8,103 Capital Outlay - - - 169,591 (120) C.O.P.S. FUND 43,471 56.583 350,000 55.515 350,000 (0000) C.O.P.S. FUND 43.471 56.583 350.000 55.515 350.000 Maintenance & Operations 175,000 - 175,000 Capital Outlay 43,471 56,583 175,000 55,515 175,000 (123) PSAF PROPERTY TAX PUBLIC SAFETY 150,000 75.000 (3101) ADMINISTRATION 150.000 75.000 Maintenance & Operations 150,000 75,000 (124) FEDERAL GRANTS 14.873 (3102) PATROL & SAFETY 14.873 Maintenance & Operations 14,873 - - (125) STATE GRANTS 3.431 7.070 32.136 (3101) ADMINISTRATION 3.431 7.070 32.136 Maintenance & Operations 3,431 7,070 32,136 (601) EQUIPMENT REPLACEMENT 228.000 139.650 66.537 39.123 378.554 (3101) ADMINISTRATION 228.000 139.650 64.652 39.123 378.554 Capital Outlay 228,000 139,650 64,652 39,123 378,554 (3107) COMMUNITY CENTER 1.885 Capital Outlay 1,885 (702) TRUST FUNDS - SPECIAL REVENUE/DONATIONS 45.000 (3101) ADMINISTRATION 25.000 Maintenance & Operations 25,000 (3110) POLICE DEPARTMENT 20.000 Maintenance & Operations - 20,000 Grand Total 23.690.219 76,168,441 20.772.712 13.871.457 21.906.800 Page 817 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary By Account Fiscal Year 2022-2023 001 GENERAL FUND Department POLICE DEPARTMENT Actual FY 19-20 Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 (001) GENERAL FUND 22,891,192 75,856,361 19,436,175 13,444,658 20,378,246 Salaries & Benefits 19,542,791 73,430,255 15,740,814 11,064,198 16,198,771 4101 Salaries Full Time 9,185,136 7,002,453 9,523,963 6,296,386 9,662,285 4102 Salaries Part Time 185,544 132,765 176,230 174,375 281,354 4103 Overtime 811,434 491,189 695,000 635,885 895,000 4105 Holiday Pay 478,999 478,917 506,292 486,165 523,434 4113 Reimbursable LA County- TRAP 17,909 12,620 11,895 4113 Reimbursable Overtime 65,350 28,897 43,251 4117 Opt - Out Payments 11,750 2,715 2,035 2,167 4118 Replacement Benefit Contributions - 48,095 - 4201 Retirement CalPERS 5,919,720 4,849,950 1,822,259 1,263,138 1,831,685 4202 FICA 277,428 210,776 255,271 188,142 296,825 4203 Workers' Compensation 1,261,334 921,849 1,168,216 840,238 1,113,562 4204 Group Insurance 1,063,139 827,112 1,283,414 822,474 1,167,131 4205 Uniform Allowance 7,890 5,298 10,075 120 10,003 4207 CalPERS UAL - 58,366,322 228,094 228,094 343,325 4210 OPEB Expense 186,670 0 - 4211 401(a) Employer's Contribution - 4,437 - 4215 Uniform Replacement 70,489 46,860 72,000 71,999 72,000 Maintenance & Operations 3,348,402 2,426,106 3,695,361 2,380,460 4,179,475 5204 Operating Supplies 59,392 37,188 65,000 51,085 68,000 5206 Computer Supplies 3,278 1,899 3,500 1,801 5,000 5211 Photo & Evidence Supplies 6,220 6,210 6,500 29,246 6,500 5212 Prisoner Meals 2,650 1,352 - 5215 Vehicle Gasoline Charge 821 - - 5218 Training Materials & Supplies 32,647 27,615 33,000 32,574 35,000 6205 Other Printing & Binding 14,106 5,629 14,000 12,001 16,000 6206 Contractual Services 1,852,331 1,652,441 2,185,079 1,547,242 2,377,311 6207 Equipment Replacement Charge 674,578 230,844 267,222 201,189 378,554 6208 Dues & Subscriptions 15,555 7,909 17,210 11,274 10,560 6211 Insurance & Bonds 375,000 - 550,000 6212 Laundry & Cleaning 9,637 4,656 6,000 6,000 6,500 6213 Meetings & Travel 47,392 10,943 50,000 35,239 55,000 6214 Professional & Technical 181,519 124,745 234,050 229,170 215,750 6215 Repairs & Maintenance 4,054 6,134 6,000 3,526 7,000 6216 Rental Charges 13,750 11,250 15,000 11,250 15,000 6219 Network Operating Charge 129,300 87,278 129,300 - 129,300 6223 Training & Education 26,368 9,300 26,000 26,153 35,000 6225 PD Admin/POST Training & Education 2,374 20,952 5,974 6253 Postage 3,753 3,134 3,500 1,184 3,500 6254 Telephone 123,121 100,200 127,000 96,606 130,000 6260 Equipment Leasing Costs - 6,511 8,500 8,400 9,000 6273 In -Custody Medical Charges 74,174 43,547 52,000 46,164 55,000 6274 Investigations Expense 10,472 4,810 10,000 4,382 10,000 6275 K-9 Dog Care Services 8,848 6,838 9,000 3,662 9,000 6288 S.W.A.T.Program 12,456 2,563 12,500 3,065 12,500 6289 Education Reimbursement 39,607 12,155 40 000 13,272 40,000 Grand Total 22,891,192 T75,856,361 19,436,175 13,444,658 20,378,246 Page 818 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Details Fiscal Year 2022-2023 Department POLICE DEPARTMENT Actual FY 19-20 Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 (001) GENERAL FUND 22.891,192 75,856.361 19.436,175 13,444.658 20.378,246 (3101) ADMINISTRATION 5.417.384 62.162.965 4.910.739 3.214.286 5.495.912 Salaries & Benefits 3,651,278 61,079,499 3,252,457 2,222,675 3,506,148 4101 Salaries Full Time 1,788,933 1,348,913 1,815,976 1,151,933 1,922,391 4102 Salaries Part Time 100,358 77,485 176,230 126,033 174,130 4103 Overtime 93,020 31,787 70,000 36,876 75,000 4105 Holiday Pay 59,540 71,670 70,139 65,376 77,484 4117 Opt - Out Payments 10,750 2,715 2,035 2,167 4118 Replacement Benefit Contributions - 48,095 - 4201 Retirement CalPERS 969,223 691,423 246,033 173,969 275,406 4202 FICA 120,788 89,757 112,397 84,435 142,030 4203 Workers' Compensation 169,098 122,633 170,559 96,296 147,990 4204 Group Insurance 227,743 178,191 285,529 185,509 268,745 4205 Uniform Allowance 5,262 3,649 5,500 120 5,480 4207 CalPERS UAL 58,366,322 228,094 228,094 343,325 4210 OPEB Expense 36,074 (0) - 4215 Uniform Replacement 70,489 46,860 72,000 71,999 72,000 Maintenance & Operations 1,766,107 1,083,466 1,658,282 991,612 1,989,764 5204 Operating Supplies 59,214 37,188 65,000 51,085 68,000 5206 Computer Supplies 3,278 1,899 3,500 1,801 5,000 5211 Photo & Evidence Supplies 6,220 6,210 6,500 29,246 6,500 5212 Prisoner Meals 2,650 1,352 - 5215 Vehicle Gasoline Charge 821 - - 5218 Training Materials & Supplies 32,647 27,615 33,000 32,574 35,000 6205 Other Printing & Binding 14,106 5,629 14,000 12,001 16,000 6206 Contractual Services 305,923 339,819 188,000 182,717 227,600 6207 Equipment Replacement Charge 674,578 230,844 267,222 201,189 378,554 6208 Dues & Subscriptions 15,555 7,909 17,210 11,274 10,560 6211 Insurance & Bonds 375,000 - 550,000 6212 Laundry & Cleaning 9,637 4,656 6,000 6,000 6,500 6213 Meetings & Travel 47,392 10,943 50,000 35,239 55,000 6214 Professional & Technical 181,519 124,745 234,050 229,170 215,750 6215 Repairs & Maintenance 4,054 6,134 6,000 3,526 7,000 6219 Network Operating Charge 129,300 87,278 129,300 - 129,300 6223 Training & Education 26,368 9,300 26,000 26,153 35,000 6225 PD Admin/POST Training & Education 2,374 20,952 5,974 6253 Postage 3,753 3,134 3,500 1,184 3,500 6254 Telephone 101,163 81,432 102,000 83,533 105,000 6260 Equipment Leasing Costs - 6,511 8,500 8,400 9,000 6273 In -Custody Medical Charges 74,174 43,547 52,000 46,164 55,000 6274 Investigations Expense 10,472 4,810 10,000 4,382 10,000 6275 K-9 Dog Care Services 8,848 6,838 9,000 3,662 9,000 6288 S.W.A.T.Program 12,456 2,563 12,500 3,065 12,500 6289 Education Reimbursement 39,607 12,155 40,000 13,272 40,000 (3102) PATROL & SAFETY 10.682,195 8,499.343 8.440,724 6,296.225 8.798,033 Salaries & Benefits 10,682,195 8,499,343 8,440,724 6,296,225 8,798,033 4101 Salaries Full Time 5,058,848 3,987,126 5,251,872 3,694,611 5,437,437 4103 Overtime 474,129 312,748 380,000 423,434 550,000 4105 Holiday Pay 255,490 284,026 294,342 300,234 324,236 4113 Reimbursable Overtime 74,319 38,255 51,644 4117 Opt - Out Payments 1,000 - - 4201 Retirement CalPERS 3,324,058 2,783,191 1,073,682 776,157 1,098,404 4202 FICA 95,111 79,202 94,309 65,287 95,559 4203 Workers' Compensation 736,722 556,428 679,411 527,984 677,572 4204 Group Insurance 559,766 457,575 664,608 456,874 613,073 4205 Uniform Allowance 1,472 793 2,500 - 1,752 4210 OPEB Expense 101,281 0 - (3103) CRIME INVESTIGATION 3.113.231 2.292.364 2.405.849 1.423.674 2.209.346 Salaries & Benefits 3,113,231 2,292,364 2,405,849 1,423,674 2,209,346 4101 Salaries Full Time 1,473,672 1,046,097 1,469,139 852,544 1,355,408 4103 Overtime 162,075 79,814 130,000 76,688 130,000 4105 Holiday Pay 96,733 83,051 85,951 68,640 71,834 4113 Reimbursable Overtime (16,382) (10,196) (9,404) 4201 Retirement CalPERS 928,045 783,823 298,740 174,506 267,487 4202 FICA 37,718 26,889 33,444 23,798 31,447 4203 Workers' Compensation 222,698 149,797 190,499 122,538 173,331 4204 Group Insurance 176,745 127,955 197,176 114,364 178,243 4205 Uniform Allowance 877 698 900 - 1,596 4210 OPEB Expense 31,051 1 4211 401(a) Employer's Contribution - 4,437 - (3104) TRAFIC SAFETY 1.770,460 1,060.667 1.128,281 732.837 1.056,428 Salaries & Benefits 1,770,460 1,060,667 1,128,281 732,837 1,056,428 4101 Salaries Full Time 682,224 394,935 693,529 387,281 567,109 4102 Salaries Part Time 85,187 55,280 48,342 107,224 4103 Overtime 62,742 31,056 45,000 50,986 70,000 4105 Holiday Pay 67,235 24,361 39,146 34,753 32,718 4113 Reimbursable Overtime 5,675 - 1,012 4201 Retirement CalPERS 646,326 444,200 144,624 95,610 126,726 4202 FICA 20,875 10,896 10,624 10,647 16,900 4203 Workers' Compensation 106,832 58,279 89,752 59,601 74,830 4204 Group Insurance 78,381 41,501 104,931 44,605 60,246 4205 Uniform Allowance 279 159 675 - 675 4210 OPEB Expense 14,705 0 Page 819 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Details Fiscal Year 2022-2023 - Department POLICE DEPARTMENT (3106) COMMUNITY RELATIONS Salaries & Benefits 4101 Salaries Full Time 4103 Overtime 4105 Holiday Pay 4113 Reimbursable Overtime 4201 Retirement CaIPERS 4202 FICA 4203 Workers' Compensation 4204 Group Insurance 4205 Uniform Allowance 4210 OPEB Expense (3107) COMMUNITY CENTER Maintenance & Operations 6206 Contractual Services 6216 Rental Charges 6254 Telephone (3108) ANIMAL CONTROL Salaries & Benefits 4101 Salaries Full Time 4201 Retirement CaIPERS 292.494 292,494 181,337 19,468 1,738 36,965 2,938 25,984 20,504 -Y 20-21 474.321 474,321 225,038 35,784 15,809 839 136,218 4,032 34,712 21,890 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 513,253 376.715 628,566 513,253 376,715 628,566 293,447 209,839 379,941 70,000 47,901 70,000 16,714 17,162 17,162 59,180 42,896 63,661 4,497 3,975 10,889 37,995 33,819 39,839 31,170 21,123 46,824 250 - 250 3,560 (0) - 1.549,266 1,321.040 2.007,079 1,360.048 2.159,711 1,549,266 1,321,040 2,007,079 1,360,048 2,159,711 1,513,558 1,291,022 1,967,079 1,335,726 2,119,711 13,750 11,250 15,000 11,250 15,000 21,958 18,768 25,000 13,073 25,000 48.253 33.041 30.250 28.977 30.250 15,224 11,441 250 177 250 122 344 177 15,103 11,096 - 4205 Uniform Allowance - - 250 - 250 Maintenance & Operations 33,028 21,600 30,000 28,800 30,000 5204 Operating Supplies 178 - - 6206 Contractual Services 32,850 21,600 30,000 28,800 30,000 (3705) LA COUNTY - TRAP 17.909 12.620 11.895 Salaries & Benefits 17,909 12,620 11,895 4113 Reimbursable LA County - TRAP 17,909 12,620 11,895 (109) ASSET FORFEITURE FUND 509.253 108.777 725.000 300.026 725.000 (3105) ASSET FORFEITURE 509.253 108.777 725.000 122.332 725.000 Salaries & Benefits - 18,739 - 4103 Overtime 16,441 4202 FICA 237 4203 Workers' Compensation - 2,062 - Maintenance & Operations 166,081 87,792 225,000 95,931 225,000 5204 Operating Supplies 31,543 - 10,000 3,650 10,000 5215 Vehicle Gasoline Charge 48 - 6205 Other Printing & Binding 497 - 6208 Dues & Subscriptions 1,500 - 1,500 6213 Meetings & Travel 7,401 37,245 40,000 10,385 40,000 6214 Professional & Technical 92,412 40,741 100,000 63,841 100,000 6223 Training & Education 14,215 - 1,725 6224 Vehicle Operating Charges 815 - 13,500 6,448 13,500 6296 R.S.V.P. Program 2,202 162 10,000 1,526 10,000 6401 Community Promotion 16,948 9,644 50,000 8,357 50,000 Capital Outlay 343,172 2,246 500,000 26,401 500,000 8104 Equipment 83,641 2,246 200,000 26,401 200,000 8105 Automotive 259,530 - 300,000 - 300,000 (3109) ASSET FORFEITURE 177.694 Maintenance & Operations 8,103 6214 Professional & Technical 8,103 Capital Outlay 169,591 8103 Other Improvements 24,403 8708 PD Worriers Locker Room Upgrade 145,188 (120) C.O.P.S. FUND 43.471 56.583 350.000 55.515 350.000 (0000) C.O.P.S. FUND 43.471 56.583 350.000 55.515 350.000 Maintenance & Operations 175,000 - 175,000 6206 Contractual Services 175,000 - 175,000 Capital Outlay 43,471 56,583 175,000 55,515 175,000 8104 Equipment 43,471 56,583 175,000 55,515 175,000 (123) PSAF PROPERTY TAX PUBLIC SAFETY 150.000 75.000 (3101) ADMINISTRATION 150.000 75.000 Maintenance & Operations 150,000 75,000 5204 Operating Supplies 150,000 75,000 (3102) PATROL & SAFETY 14.873 Maintenance & Operations 14,873 3741 2019 HMEP Grant 14,873 - - (125) STATE GRANTS 3.431 7.070 32.136 (3101) ADMINISTRATION 3.431 7.070 32.136 Maintenance & Operations 3,431 7,070 32,136 3725 2020 Traffic Grant - - 24,800 3764 LA County Homeless Initiative - 5,486 4,954 3777 Police Mental Health Grant 1,974 815 24 3788 Bullet Proof Vest 1,456 769 2,052 3726 Tobacco Grant2020-2021 306 (601) EQUIPMENT REPLACEMENT 228.000 139.650 66.537 39.123 378.554 (3101) ADMINISTRATION 228.000 139.650 64.652 39.123 378.554 Capital Outlay 228,000 139,650 64,652 39,123 378,554 8104 Equipment 132,147 139,650 52,104 39,123 115,073 8105 Automotive 95,853 - 6,948 - 166,922 8106 Communications 5,600 96,559 8108 Computer Hardware Page 820 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Details Fiscal Year 2022-2023 Department POLICE DEPARTMENT Actual FY 19-20 Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 (3107) COMMUNITY CENTER 1,885 Capital Outlay 1,885 8106 Communication 1,885 (7021 TRUST FUNDS - SPECIAL REVENUE/DONATIONS 45.000 (3101) ADMINISTRATION 25.000 Maintenance & Operations 25,000 2584 Police Admin / Inmate Welfare Exp 15,000 6275 K-9 Dog Care Services 10,000 (3110) POLICE DEPARTMENT 20,000 Maintenance & Operations - - 20,000 2601 Donations - Dare 20,000 Grand Total 23.690.219 76.168.441 20.772.712 13.871.457 21.906.800 Page 821 of 1213 BATTALION CHIEF SUPPRESSION (3) FIRE MARSHAL CITY OF EL SEGUNDO FIRE DEPARTMENT ORGANIZATIONAL CHART FISCAL YEAR 2022 - 2023 FIRE CHIEF FIRE FIRE PREVENTION CAPTAIN (9) SPECIALIST (2) FIRE ADMINISTRATIVE ENGINEER (9) SPECIALIST 4 FIREFIGHTER PARAMEDIC (12) FIREFIGHTER (9) SENIOR MANAGEMENT ANALYST ENVIRONMENTAL SAFETY MANAGER (CUPA) PRINCIPAL ENVIRONMENTAL SPECIALIST (CUPA) MANAGEMENT ANALYST (CUPA) EMERGENCY MANAGEMENT COORDINATOR 105 Page 822 of 1213 CITY OF EL SEGUNDO FIRE DEPARTMENT FOUR-YEAR PERSONNEL SUMMARY FISCAL YEARS 2019-2020 TO 2022-2023 ADOPTED ADOPTED ADOPTED PROPOSED DEPARTMENT/POSITION TITLE FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 Fire Department Fire Chief 1.00 1.00 1.00 1.00 Battalion Chief 3.00 3.00 3.00 3.00 Fire Captain 9.00 9.00 9.00 7.00 Fire Engineer 9.00 9.00 9.00 9.00 Firefighter/Paramedic 15.00 15.00 15.00 20.00 Firefighter 6.00 6.00 6.00 - Fire Marshal 1.00 1.00 1.00 1.00 Emergency Management Coordinator 1.00 1.00 1.00 - Environmental Safety Manager 1.00 1.00 1.00 1.00 Principal Environmental Specialist (CUPA) 1.00 1.00 1.00 1.00 Fire Prevention Specialist 2.00 2.00 2.00 1.00 Administrative Specialist 1.00 1.00 1.00 1.00 Management Analyst (CUPA) 1.00 1.00 1.00 1.00 Senior Management Analyst 1.00 1.00 1.00 1.00 Sub -total Full time 52.00 52.00 52.00 47.00 Part -Time FTEs Fire Prevention Specialist P/T - - - 0.50 Sub -total Part -Time - - - 0.50 Total Fire Department 52.00 52.00 52.00 47.50 Page 823 of 1213 FIRE DEPARTMENT BUDGET NARRATIVE FISCAL YEAR 2022-2023 MISSION & PURPOSE STATEMENT Through Courtesy and Service, the El Segundo Fire Department is Committed to Protecting Our Community from All Risks with Integrity, Compassion, Dedication, Teamwork and Professionalism. The fire department has six divisions, each representing a critical fire and life safety service delivery component with distinct functions as follows: Administration: Fire Administration is tasked with the overall effectiveness and efficiency of the fire department. It consists of the fire chief and a senior management analyst. Fire administration is responsible for the leadership, management and coordination of all activities within the fire department. Responsibilities include budget management, billing, cashiering, revenue recovery, procurement, planning, and organizational development. Administration supports each division within the department to provide the most effective and efficient service level given available resources. 2 FTEs Fire Subbression: Fire suppression personnel respond to all hazards the community may encounter including: fires, natural disasters, medical aid calls, hazardous materials incidents and specialized technical rescue calls, and non -emergency public assistance. When requested, our personnel respond to provide fire and life safety service to other communities throughout the state of California through the California Master Mutual Aid System. This division also conducts fire prevention inspections, pre -fire planning, training and continuing education, apparatus and station maintenance, communications, and administrative duties and documentation. 30 FTEs Emergency Medical Services Division: The Emergency Medical Services (EMS) Division provides pre -hospital basic and advanced life support and patient stabilization, including ground ambulance transportation to medical facilities as necessary. The most utilized service within the fire department, the EMS Division is positioned to provide efficient, effective life support to the sick and injured, while maintaining mandated continued education requirements to ensure quality assurance for patient care by all EMS personnel. 12 FTEs Fire Prevention: The Fire Prevention Division provides the highest level of fire prevention services through comprehensive inspections, plan review services, public education, fire investigations, public outreach, and preparing, revising, and adopting codes. By providing these services, the division Page 824 of 1213 FIRE DEPARTMENT BUDGET NARRATIVE FISCAL YEAR 2022-2023 aims to reduce the risk of fire and injuries to the public. The division's priority is to provide and maintain high -quality customer service, provide consistent interpretation and effective enforcement of fire codes, and sustain effective communication within our community while maintaining a commitment to excellence in an atmosphere of courtesy, integrity, and respect for diversity. 4 FTEs Environmental Safety Division: The Environmental Safety Division is one of only 81 Unified Program Agencies (UPA) certified and approved by the State of California to protect public health and the environment, and to implement environmental programs. The division operates by guidance of state legislation to be self-sufficient and derives revenues through the revenues of business compliance. The Environmental Safety Division, as a Unified Program Agency (UPA), regulates the following programs: Hazardous Materials Business Plan (HMBP), California Accidental Release Prevention (CalARP), Risk Management Plan (RMP), Hazardous Waste Generation (HWG), Treatment of Hazardous Waste (TP), Underground Storage Tank (UST) and Aboveground Petroleum Storage Act (APSA) facilities. The Environmental Safety Division investigates complaints involving hazardous materials. The Division works with the Fire Suppression Division involving hazardous materials emergency incidents in a technical reference role. Environmental Safety Division also serves as the liaison to the local health officer for hazardous materials clean-up. Other responsibilities include inspection and enforcement, public outreach, administration of the CUPA,annual billing of the regulated facilities, issuing annual operating permits and provide data for public inquiries. 3 FTEs Emergency Management Division: The Emergency Management Division is tasked with making the city resilient. The division works with all city departments, city businesses, residents, neighboring jurisdictions, and other stakeholders to mitigate hazards; prepare the city through planning, training, exercising, and equipping; coordinating and supporting response operations; and facilitating recovery to recoup costs and rebuild damage. The division maintains crisis communication systems including a mass notification system and an emergency radio system. The division focuses efforts in two programs- The All -Hazards Incident Management Team which is used to unifynthe fforts of the city in response to hazards when incidents occur and the Disaster Service Worker Program which prepares city employees to serve the city during disasters. The division maintains all disaster and emergency related plans including the Emergency Operations Plan. The division works regularly with residents and businesses to encourage best practices of personal, family, and business preparedness thereby improving overall city readiness. 1 FTE Page 825 of 1213 ACCOMPLISHMENTS IN FISCAL YEAR 2021-2022 Fire Administration *Support of AHIMT and COVID 19 response *Completion of Module 2 of Accreditation (Community Risk Assessment & Standard of Cover) *Promotion/ Appointment of a fire chief *Hired a Fire Marshal *Battalion Chief Recruitment/ Promotional list established *Continuation of research of shared services with surrounding jurisdictions *Reassignment of administrative assistant to Fire Prevention Division *Hosted Girls' Empowerment Camp in Collaboration with Community Services Fire Suppression/EMS Division *Hazardous Materials Training (Above the Line/ Below the Line) *Leadership Training/ Technology Training/ Over 12,000 hours of Operational Training *Succession Planning/ Task Books created for each rank *Participated in regional training as part of Urban Search and Rescue Task Force 2 *Completed 2021 EMS Agency Audit with zero deficiencies. *Administered COVID-19 Booster vaccines to employees Fire PreventionDivision *Compliance of new State regulations related to performing and reporting on state mandated inspections surpassing the 90% compliance requirement with the following statistics: *High Rise- 21 of 21 high rise buildings inspected *Schools- 7 of 7 inspected *R-1 Hotels/Motels- 15 of 15 inspected *Completed all High -Rise Inspections with 100% Compliance *Continued use and improvements to the paperless fire inspection program *Collaborated with Planning a& Building Safety on a new paperless permit and inspection system Environmental Safety Division *Provided free of charge, Hazardous Materials Business Plan training for Unified Program businesses to promote compliance amongst regulated sites. Page 826 of 1213 *Continued staff participation in leadership roles with outside agency groups such as the Interagency Task Force Group for refinery safety of the Accidental Release Prevention (Program 4) *Environmental Safety Manager performed as a safety officer for All Hazards Incident Management Team *Completed over 300 mandatory environmental inspections in all the programs *Received grant funding from the California Governor's Office of Emergency Services (CalOES) to host HazMat IQ training for ESFD staff *Initiated three enforcement actions against violators of environmental laws *Obtained cost recovery from four emergency incidents involving unauthorized release and illegal disposal of hazardous materials and hazardous waste Ememency Manazement Division *All Hazards Incident Management Team successfully mitigated COVID-19 spread in the city by executing operational objectives as discussed in the weekly operational period briefings. Throughout the pandemic, the AHIMT has provided guidance and implementation of all COVID related Cal OSHA ETS, L.A. County Health Orders and Medical Director directives throughout the departments of the city. The AHIMT in coordination with EMS Division vaccinated or assisted with 3,000 vaccinations. Vaccinated hundreds of residents and employees in the city. AHIMT supported city events and civil unrest and Super Bowl safety plan. *AHIMT has received in excess of 2.5 million dollars in FEMA reimbursement for COVID 19 related expenses. *Completed comprehensive After Action Report (AAR) and demobilized the AHIMT *Emergency Management Division provided disaster management and leadership training for city employees *Received grant funding for crisis communications software GOALS & OBJECTIVES FOR FISCAL YEAR 2022-2023 *Complete the Accreditation Process *Develop training standards to benchmark performance of operational procedures *Increase leadership training and professional development for supervisors *Recruit and promote to maintain staffing levels *Improve in diversity, equity, and inclusion through DEI Committee and other programs Page 827 of 1213 *Maintain acceptable response times to emergency incidents *Increase community outreach programs *Implement pilot program for battalion chief shared services with neighboring cities *Study organizational efficiencies within Fire Prevention and Environmental Safety Divisions and move toward a combined Community Risk Reduction Division to improve customer service. *Increase data collection and metrics for all divisions *Implement refinery/ community alert system in line with AB 1646 mandate *Complete state mandated fire inspections with 100% compliance *Revive the community hours program for El Segundo High School students and offer outreach opportunities to ESUSD and Wiseburn students *Develop a partnership/internship with El Camino College *Participate in triennial UPA State of California Environmental Program Audit and Evaluation *Establish citywide methane mitigation requirements *Complete policies and procedures manuals for all divisions in Lexipol *Provide a promotional ladder within the fire prevention division by creating a Senior Fire Prevention Specialist position. *Update the fire prevention fee schedule to create a more fluent billing process *Obtain funding for fire/ hazmat investigation response vehicles *Update revise municipal code and guidelines related to fire prevention *Implement a cloud based rehire/staffing program in collaboration with Information Services Department *Research fire/EMS response models for efficiency and fiscal responsibility Page 828 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Fiscal Year 2022-2023 Department FIRE DEPARTMENT Actual FY 19-20 Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 (001) GENERAL FUND 17,388,393 66,123,936 13,782,667 10,238,853 13,564,268 (3201) ADMINISTRATION 909,861 53,582,274 1,550,081 922,462 1,587,968 Salaries & Benefits 706,348 53,415,391 899,267 760,210 966,093 Maintenance & Operations 203,513 166,883 650,814 162,252 621,875 (3202) SUPPRESSION 11,436,015 8,836,128 8,392,652 6,488,084 8,308,971 Salaries & Benefits 10,797,470 8,565,616 8,087,893 6,249,683 7,788,473 Maintenance & Operations 638,545 270,512 304,759 238,401 520,498 (3203) PARAMEDIC 4,174,500 3,162,136 3,105,170 2,310,064 2,922,572 Salaries & Benefits 3,900,541 3,013,698 2,791,515 2,103,240 2,563,334 Maintenance & Operations 273,959 148,438 313,655 206,824 359,238 (3204) PREVENTION 564,837 269,066 368,150 271,121 538,284 Salaries & Benefits 534,383 241,985 284,815 147,415 427,164 Maintenance & Operations 30,454 27,082 83,335 123,707 111,120 (3255) EMERGENCY MANAGEMENT 303,181 274,332 366,614 247,122 206,473 Salaries & Benefits 211,316 168,798 176,587 156,540 Maintenance & Operations 91,865 105,533 190,027 90,582 206,473 (123) PSAF PROPERTY TAX PUBLIC SAFETY 75,000 (3201) ADMINISTRATION 75,000 Maintenance & Operations - - - 75,000 (124) FEDERAL GRANTS 219,840 356,979 270,000 578,967 (3202) SUPPRESSION 219,840 356,979 270,000 578,067 Maintenance & Operations 219,840 356,979 270,000 578,067 (3205) ENVIRONMENTAL SAFETY 904 2,598 Maintenance & Operations 904 - 2,598 (126) CUPA 608,656 471,021 577,948 404,779 557,642 (3205) ENVIRONMENTAL SAFETY 608,656 454,171 577,948 387,929 557,642 Salaries & Benefits 575,162 440,308 513,437 358,267 511,398 Maintenance & Operations 33,494 13,862 64,511 29,663 46,244 (3206) FIRE DEPARTMENT - 16,850 16,850 Maintenance & Operations 16,850 16,850 (601) EQUIPMENT REPLACEMENT (130,358) 84,075 308,436 (3201) ADMINISTRATION 15,900 5,300 Capital Outlay 15,900 5,300 (3202) SUPPRESSION (22,645) 21,651 231,510 Capital Outlay (22,645) 21,651 231,510 (3203) PARAMEDIC (12,661) 19,635 50,912 Capital Outlay (12,661) 19,635 50,912 (3204) PREVENTION (112,047) 8,049 10,560 Capital Outlay (112,047) 8,049 10,560 (3205) ENVIRONMENTAL SAFETY 6,153 3,292 Capital Outlay - 6,153 3,292 (3255) EMERGENCY MANAGEMENT 16,994 12,687 6,862 Capital Outlay 16,994 12,687 - 6,862 (702) TRUST FUNDS - SPECIAL REVENUE/DONATIONS 15,000 3,259 (3201) ADMINISTRATION 15,000 3,259 Maintenance & Operations 15,000 3,259 Grand Total 18,087,434 66,951,936 14,729,690 11,227,557 14,505,346 Page 829 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary By Account Fiscal Year 2022-2023 001 GENERAL FUND Department FIRE DEPARTMENT Actual FY 19-20 Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 (001) GENERAL FUND 17,388,393 66,123,936 13,782,667 10,238,853 13,564,268 Salaries & Benefits 16.150.057 65.405.488 12.240.077 9.417.088 11.745.064 4101 Salaries Full Time 6,417,616 4,763,264 6,395,556 4,398,924 6,112,662 4102 Salaries Part Time 39,926 93,501 108,200 135,716 62,400 4103 Overtime 570,989 283,284 241,250 254,010 225,000 4105 Holiday Pay 276,161 277,582 283,220 280,414 408,143 4107 FLSA Overtime 523,022 331,944 440,000 326,071 440,000 4110 Leave Replacement 1,435,302 1,330,029 1,395,000 1,305,813 1,250,000 4113 Reimbursable Overtime 42,873 6,914 33,750 13,485 33,750 4118 Replacement Benefit Contributions - 43,808 40,000 - 45,000 4201 Retirement CalPERS 4,341,413 3,824,326 1,140,078 823,486 1,086,778 4202 FICA 173,941 133,472 127,682 128,553 126,276 4203 Workers' Compensation 1,378,424 1,059,200 913,764 905,250 842,562 4204 Group Insurance 797,566 646,665 879,692 614,690 764,316 4205 Uniform Allowance 3,799 2,109 4,350 1,804 11,169 4207 CalPERS UAL - 52,593,786 205,535 205,535 304,508 4210 OPEB Expense 129,574 1 - 4215 Uniform Replacement 19,452 15,602 32,000 23,336 32,500 Maintenance & Operations 1,238,336 718,448 1,542,590 821,766 1,819,204 5201 Office Supplies 5,982 2,512 5,000 2,914 5,000 5203 Repair & Maintenance Supplies 2,752 6,352 10,500 2,502 7,500 5204 Operating Supplies 146,896 103,065 210,300 98,433 199,692 5207 Small Tools & Equipment 11,670 2,654 12,500 3,731 12,500 5214 Housing Supplies 11,532 7,603 13,500 5,664 14,380 5218 Training Materials & Supplies 2,313 10,097 11,252 1,259 11,250 5255 CPR Class Supplies - - 2,500 - 2,500 6101 Gas Utility 7,136 4,128 7,136 4,520 7,800 6102 Electric Utility 28,318 23,428 29,000 20,812 33,000 6103 Water Utility 9,983 6,244 10,500 6,183 10,500 6201 Advertising/Publishing 1,705 5,771 6,750 2,175 6205 Other Printing & Binding 2,809 490 3,150 142 950 6207 Equipment Replacement Charge 561,186 212,201 42,473 132,721 304,755 6208 Dues & Subscriptions 7,215 7,690 20,755 8,150 17,234 6211 Insurance & Bonds 375,000 - 350,000 6213 Meetings & Travel 38,514 33,024 52,550 36,055 37,650 6214 Professional & Technical 162,013 162,046 316,399 316,499 537,312 6215 Repairs & Maintenance 45,263 26,794 70,360 26,542 71,110 6217 Software Maintenance 53,156 30,893 74,039 32,924 46,632 6219 Network Operating Charge 55,100 21 55,100 - 10,300 6223 Training & Education 25,133 20,519 81,675 62,025 72,375 6251 Communication/Mobile Radio 7,209 5,876 34,998 17,547 7,439 6253 Postage 1,617 1,065 4,000 1,757 1,000 6254 Telephone 47,027 38,758 56,278 35,584 41,325 6257 Public Education 230 5,550 21,875 3,627 2,000 6259 Breathing Apparatus 3,577 1,666 15,000 15,000 Grand Total 17,388.393 66,123.936 13.782,667 10,238.853 13.564,268 Page 830 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Details Fiscal Year 2022-2023 - Department FIRE DEPARTMENT Actual FY 19-20 Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 (001) GENERAL FUND 17,388,393 66,123,936 13,782,667 10,238,853 13,564,268 (3201) ADMINISTRATION 909,861 53,582,274 1,550,081 922,462 1,587,968 Salaries & Benefits 706,348 53,415,391 899,267 760,210 966,093 4101 Salaries Full Time 414,316 357,796 429,132 300,721 398,183 4102 Salaries Part Time - 68,780 58,200 111,696 62,400 4103 Overtime 1,084 - 4105 Holiday Pay - 16,157 4110 Leave Replacement 3,938 9,885 4118 Replacement Benefit Contributions - 43,808 40,000 - 45,000 4201 Retirement CalPERS 189,677 250,593 64,501 42,826 53,932 4202 FICA 17,210 21,910 17,412 23,159 15,568 4203 Workers' Compensation 39,373 42,958 40,575 37,211 32,679 4204 Group Insurance 37,550 30,454 43,112 28,865 37,238 4205 Uniform Allowance 495 283 800 311 429 4207 CAPERS UAL - 52,593,786 205,535 205,535 304,508 4210 OPEB Expense 7,727 1 - Maintenance & Operations 203,513 166,883 650,814 162,252 621,875 5201 Office Supplies 5,982 2,512 5,000 2,914 5,000 5204 Operating Supplies 9,182 6,398 13,400 6,345 13,152 6101 Gas Utility 7,136 4,128 7,136 4,520 7,800 6102 Electric Utility 28,318 23,428 29,000 20,812 33,000 6103 Water Utility 9,983 6,244 10,500 6,183 10,500 6205 Other Printing & Binding 2,809 490 3,150 142 950 6207 Equipment Replacement Charge 8,770 - 2,650 1,987 5,300 6208 Dues & Subscriptions 2,508 2,693 11,280 2,800 10,614 6211 Insurance & Bonds 375,000 - 350,000 6213 Meetings & Travel 11,660 403 12,850 1,402 12,850 6214 Professional & Technical 24,905 72,731 79,740 57,707 100,842 6215 Repairs & Maintenance 6,254 694 3,060 2,042 3,060 6217 Software Maintenance 22,514 8,500 22,300 13,009 16,682 6219 Network Operating Charge 10,300 - 10,300 - 6223 Training & Education 7,767 1,464 9,800 7,000 9,800 6253 Postage 1,617 1,065 4,000 1,757 1,000 6254 Telephone 43,808 36,133 51,648 33,633 41,325 (3202) SUPPRESSION 11,436,015 8,836,128 8,392,652 6,488,084 8,308,971 Salaries & Benefits 10,797,470 8,565,616 8,087,893 6,249,683 7,788,473 4101 Salaries Full Time 4,223,291 3,147,007 4,332,829 2,976,925 4,159,833 4103 Overtime 388,385 174,811 150,000 180,134 150,000 4105 Holiday Pay 204,622 203,041 215,058 210,043 305,273 4107 FLSA Overtime 367,845 258,822 275,000 247,030 275,000 4110 Leave Replacement 1,044,242 955,002 975,000 908,822 850,000 4201 Retirement CalPERS 2,889,539 2,567,129 806,679 587,577 793,939 4202 FICA 87,209 68,850 65,946 65,850 68,175 4203 Workers' Compensation 977,402 744,797 657,641 641,360 619,735 4204 Group Insurance 511,845 430,834 582,740 411,102 532,456 4205 Uniform Allowance 1,884 1,270 2,000 890 1,560 4210 OPEB Expense 85,644 0 - 4215 Uniform Replacement 15,562 14,054 25,000 19,949 32,500 Maintenance & Operations 638,545 270,512 304,759 238,401 520,498 5203 Repair & Maintenance Supplies 2,752 6,352 10,500 2,502 7,500 5204 Operating Supplies 40,531 32,003 67,000 33,690 65,500 5207 Small Tools & Equipment 11,670 2,654 12,500 3,731 12,500 5214 Housing Supplies 11,532 7,603 13,500 5,664 14,380 5218 Training Materials & Supplies 2,313 10,097 11,252 1,259 11,250 5255 CPR Class Supplies - - 2,500 - 2,500 6207 Equipment Replacement Charge 465,381 147,291 100,867 231,509 6208 Dues & Subscriptions - - 300 - 6213 Meetings & Travel 12,576 4,330 8,000 3,111 19,000 6214 Professional & Technical 2,034 10,530 2,520 2,682 5,020 6215 Repairs & Maintenance 36,799 24,588 56,300 18,199 57,050 6217 Software Maintenance 21,324 15,312 22,489 11,108 18,950 6219 Network Operating Charge 10,300 - 10,300 - 10,300 6223 Training & Education 13,291 6,060 50,000 44,112 50,000 6251 Communication/Mobile Radio 4,465 2,025 22,598 11,476 39 6259 Breathing Apparatus 3,577 1,666 15,000 - 15,000 (3203) PARAMEDIC 4,174,500 3,162,136 3,105,170 2,310,064 2,922,572 Salaries & Benefits 3,900,541 3,013,698 2,791,515 2,103,240 2,563,334 4101 Salaries Full Time 1,415,439 1,063,513 1,378,354 949,533 1,252,517 4103 Overtime 139,815 74,549 65,000 47,023 65,000 4105 Holiday Pay 71,539 74,542 68,162 70,371 86,713 4107 FLSA Overtime 155,177 73,122 165,000 79,041 165,000 4110 Leave Replacement 391,059 371,088 420,000 387,106 400,000 4201 Retirement CalPERS 1,122,676 912,039 251,381 175,616 212,118 4202 FICA 31,124 24,364 20,973 23,196 19,419 4203 Workers' Compensation 341,237 260,735 204,681 216,927 177,231 4204 Group Insurance 199,615 158,200 210,964 151,042 177,036 4205 Uniform Allowance - 8,300 4210 OPEB Expense 28,969 (0) - 4215 Uniform Replacement 3,890 1,548 7,000 3,387 Maintenance & Operations 273,959 148,438 313,655 206,824 359,238 5204 Operating Supplies 82,219 37,536 103,000 54,858 111,040 Page 831 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Details Fiscal Year 2022-2023 Department FIRE DEPARTMENT Actual FY 19-20 Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 6207 Equipment Replacement Charge 60,091 52,259 30,130 22,597 50,913 6208 Dues & Subscriptions 2,250 3,101 3,750 3,000 3,060 6213 Meetings & Travel 146 - 1,500 - 500 6214 Professional & Technical 117,641 45,529 133,500 107,219 156,450 6215 Repairs & Maintenance 2,210 1,512 11,000 6,301 11,000 6217 Software Maintenance 9,010 6,445 13,000 8,170 11,000 6223 Training & Education 391 - 7,875 1,013 7,875 6251 Communication/Mobile Radio - 2,056 9,900 3,665 7,400 (3204) PREVENTION 564,837 269,066 368,150 271,121 538,284 Salaries & Benefits 534,383 241,985 284,815 147,415 427,164 4101 Salaries Full Time 251,895 106,649 137,073 88,445 302,128 4102 Salaries Part Time 39,926 24,721 50,000 24,020 - 4103 Overtime 10,387 2,596 11,250 - 10,000 4113 Reimbursable Overtime 42,873 6,914 33,750 2,488 33,750 4201 Retirement CalPERS 112,611 72,443 10,108 9,946 26,790 4202 FICA 27,330 10,473 14,312 8,816 23,113 4203 Workers' Compensation 14,318 5,815 5,998 4,748 12,916 4204 Group Insurance 29,156 12,104 21,374 8,663 17,586 4205 Uniform Allowance 920 271 950 288 880 4210 OPEB Expense 4,966 0 - Maintenance & Operations 30,454 27,082 83,335 123,707 111,120 5204 Operating Supplies 7,524 3,258 8,200 1,262 10,000 6207 Equipment Replacement Charge 8,957 7,458 5,591 4,193 10,560 6208 Dues & Subscriptions 1,566 235 3,400 665 3,560 6213 Meetings & Travel 2,095 - 3,800 - 5,300 6214 Professional & Technical 3,791 14,695 50,639 115,169 75,000 6219 Network Operating Charge 5,200 - 5,200 - 6223 Training & Education 1,204 1,435 4,000 1,090 4,700 6254 Telephone 630 - 6257 Public Education 117 - 1,875 1,329 2,000 (3255) EMERGENCY MANAGEMENT 303,181 274,332 366,614 247,122 206,473 Salaries & Benefits 211,316 168,798 176,587 156,540 4101 Salaries Full Time 112,675 88,299 118,168 83,299 4103 Overtime 32,402 30,245 15,000 26,854 4113 Reimbursable Overtime - - 10,998 4201 Retirement CalPERS 26,910 22,122 7,409 7,521 4202 FICA 11,067 7,877 9,039 7,532 4203 Workers' Compensation 6,093 4,896 4,869 5,004 4204 Group Insurance 19,401 15,073 21,502 15,018 4205 Uniform Allowance 500 286 600 314 4210 OPEB Expense 2,268 0 - Maintenance & Operations 91,865 105,533 190,027 90,582 206,473 5204 Operating Supplies 7,440 23,869 18,700 2,278 6201 Advertising/Publishing 1,705 5,771 6,750 2,175 6207 Equipment Replacement Charge 17,986 5,192 4,102 3,076 6,473 6208 Dues & Subscriptions 891 1,661 2,025 1,685 6213 Meetings & Travel 12,036 28,291 26,400 31,542 6214 Professional & Technical 13,642 18,561 50,000 33,723 200,000 6217 Software Maintenance 308 637 16,250 637 6219 Network Operating Charge 29,300 21 29,300 - 6223 Training & Education 2,480 11,559 10,000 8,810 6251 Communication/Mobile Radio 2,744 1,795 2,500 2,406 6254 Telephone 3,219 2,626 4,000 1,951 6257 Public Education 113 5,550 20,000 2,299 (123) PSAF PROPERTY TAX PUBLIC SAFETY 75,000 (3201) ADMINISTRATION 75,000 Maintenance & Operations 75,000 5204 Operating Supplies - - - 75,000 (124) FEDERAL GRANTS 219,840 356,979 270,000 578,067 (3202) SUPPRESSION 219,840 356,979 270,000 578,067 Maintenance & Operations 219,840 356,979 270,000 578,067 3766 SHSGP Program Year 2010 128,240 - - 3767 2018 HSGP Grant 91,600 320,339 (18,160) 3768 2016 SHSGP Grant 270,000 - 3769 2019 HSGP Expenditures - 36,640 559,427 3770 2020 HSGP Expenditures - - 36,800 (125) STATE GRANTS 904 2,598 (3205) ENVIRONMENTAL SAFETY 904 2,598 Maintenance & Operations 904 2,598 6213 Fire CUPA Grant 904 - 2,598 (126) CUPA 608,656 471,021 577,948 404,779 557,642 (3205) ENVIRONMENTAL SAFETY 608,656 454,171 577,948 387,929 557,642 Salaries & Benefits 575,162 440,308 513,437 358,267 511,398 4101 Salaries Full Time 365,547 285,427 382,140 270,631 392,360 4103 Overtime 6,533 92 8,919 4113 Reimbursable Overtime (281) - 7,000 - 7,000 4201 Retirement CaIPERS 126,800 100,043 33,005 22,969 34,361 4202 FICA 28,518 21,299 28,952 21,005 30,016 4203 Workers' Compensation 12,039 9,200 26,877 8,924 12,339 4204 Group Insurance 28,079 23,676 34,463 25,190 34,456 4205 Uniiorm Allowance 1,000 572 1,000 628 867 Page 832 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Details Fiscal Year 2022-2023 Department FIRE DEPARTMENT Actual FY 19-20 Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 4210 OPEB Expense 6,928 - - Maintenance & Operations 33,494 13,862 64,511 29,663 46,244 5204 Operating Supplies 9,742 811 6,000 658 6,000 6207 Equipment Replacement Charge 3,875 2,674 4,115 3,086 3,292 6208 Dues & Subscriptions - - 1,000 - 500 6213 Meetings & Travel 1,314 4,586 531 5,816 6214 Professional & Technical - - 22,000 20,000 2,000 6215 Repairs & Maintenance - 404 2,850 - 3,850 6217 Software Maintenance 10,116 7,525 10,475 2,950 10,851 6219 Network Operating Charge 6,900 - 6,900 - 6,900 6223 Training & Education 489 1,729 4,500 1,300 4,950 6254 Telephone 960 720 960 800 960 6257 Public Education 98 - 1,125 338 1,125 (3206) FIRE DEPARTMENT 16,850 16,850 Maintenance & Operations 16,850 16,850 6223 Training & Education 16,850 - 6299 CUPA Grant Expenditures - 16,850 (601) EQUIPMENT REPLACEMENT (130,358) 84,075 308,436 (3201) ADMINISTRATION 15,900 5,300 Capital Outlay 15,900 5,300 8104 Equipment 7,350 8105 Automotive 8,550 5,300 (3202) SUPPRESSION (22,645) 21,651 231,510 Capital Outlay (22,645) 21,651 231,510 8104 Equipment (83,192) 3,644 35,084 8105 Automotive 3,880 7,425 169,081 8106 Communication 46,469 5,417 15,473 8108 Computer Hardware 10,198 5,165 11,872 (3203) PARAMEDIC (12,661) 19,635 50,912 Capital Outlay (12,661) 19,635 50,912 8104 Equipment 3,121 25,266 8105 Automotive (12,661) 5,514 25,646 8106 Communication 11,000 (3204) PREVENTION (112,047) 8,049 10,560 Capital Outlay (112,047) 8,049 10,560 8105 Automotive (112,047) 8,049 10,560 (3205) ENVIRONMENTAL SAFETY 6,153 3,292 Capital Outlay 6,153 3,292 8104 Equipment 4,300 8105 Automotive - 1,853 3,292 (3255) EMERGENCY MANAGEMENT 16,994 12,687 6,862 Capital Outlay 16,994 12,687 6,862 8104 Equipment 6,020 4,704 8106 Communication 16,994 2,158 8108 Computer Hardware 6,667 - (702) TRUST FUNDS - SPECIAL REVENUE/DONATIONS 15,000 3,259 (3201) ADMINISTRATION 15,000 3,259 Maintenance & Operations 15,000 3,259 2601 Fire Donations 15,000 3,259 Grand Total 18,087,434 66,951,936 14,729,690 11,227,557 14,505,346 Page 833 of 1213 CITY OF EL SEGUNDO DEVELOPMENT SERVICES ORGANIZATION CHART FISCAL YEAR 2022-2023 SENIOR CITIZEN HOUSING DIRECTOR OF PLANNING BOARD CORP. DEVELOPMENT SERVICES COMMISSION FADMINISTRATI�4��ADMINISTRATIVE ANALYST PECIALIST HOUSING BUILDING SAFETY PLANNING NEIGHBORHOOD MANAGER MANAGER PRESERVATION SENIOR BUILDING PRINCIPAL CODE COMPLIANCE INSPECTOR (2) PLANNER INSPECTOR (2) SENIOR BUILDING PLANNER INSPECTOR I ASSISTANT SENIOR PLAN PLANNER CHECK ENGINEER PLANNING I TECHNICIAN PLAN CHECK ENGINEER (2) LICENSE PERMIT SPECIALIST 1/11 (2) Page 834 of 1213 CITY OF EL SEGUNDO DEVELOPMENT SERVICES DEPARTMENT FOUR-YEAR PERSONNEL SUMMARY FISCAL YEARS 2019-2020 TO 2022-2023 ADOPTED ADOPTED ADOPTED PROPOSED DEPARTMENT/POSITION TITLE FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 Development Services Department Director of Development Services 1.00 1.00 1.00 1.00 Planning Manager 1.00 1.00 1.00 1.00 Building Safety Manager 1.00 1.00 1.00 1.00 Assistant Planner 2.00 2.00 1.00 1.00 Building Inspector I / II 1.00 1.00 1.00 1.00 Code Compliance Inspector 1.00 1.00 1.00 1.00 License Permit Specialist 1/11 2.00 2.00 2.00 2.00 Plan Check Engineer 1.00 1.00 2.00 2.00 Planning Technician 1.00 1.00 1.00 1.00 Principal Planner 2.00 2.00 2.00 2.00 Senior Administrative Specialist 1.00 1.00 1.00 1.00 Senior Building Inspector 2.00 2.00 2.00 2.00 Senior Plan Check Engineer 1.00 1.00 1.00 1.00 Sub -total Full -Time 17.00 17.00 17.00 17.00 Part -Time FTEs Administrative Analyst - - 0.67 - Sub -total Part -Time - - 0.67 - Total Development Services Department 17.00 17.00 17.67 17.00 Page 835 of 1213 CITY OF EL SEGUNDO DEVELOPMENT SERVICES DEPARTMENT PROFILE MISSION STATEMENT: Meet the needs of the community through responsible planning while maintaining a safe built environment for El Segundo's residents, businesses, and visitors. The Development Services Department has 17 full-time positions spread among two primary divisions. Administration: Provides the overall administrative direction for the department; provides management and technical oversight of the divisions and administers the CDBG program. Planning Division: The Planning Division promotes and enhances the well-being of residents, visitors, property owners, and businesses of the City of El Segundo. Long-range planning is accomplished through the General Plan, which serves as the City's road map and guides the overall built form of the City. Division staff develop and implement the General Plan; administers land uses through the zoning, subdivision, and environmental codes; and provides staff support to the Planning Commission. Building & Safety Division: The Building and Safety Division ensure the health, safety, and welfare of the residents of the City of El Segundo by regulating the construction and occupancy of buildings. Division staff provide development and building services by educating, administering, and enforcing State and local construction regulations to maintain property and protect life, safety, and health of all occupants; conducts plan reviews; issues permits; and provides inspection services in a professional, flexible, and equitable manner. Neighborhood Preservation: Our neighborhoods are the environment in which we live and raise our families. Blight and nuisances can devalue, detract, and degrade the quality of any neighborhood. Recognizing the importance of protecting this environment, Code Compliance Inspectors work closely with the community to help provide, protect, and preserve public health and safety regulations including environmental, housing, public nuisance, zoning, and building code. Housing: Many Mansions serves as the City's Affordable Housing Services Provider, providing support services to Department staff in the development and management of affordable housing units, services, and programs. The City's Housing programs are guided by an Affordable Housing Strategic Plan, establishing policy guidance for the creation and management of affordable housing units to meet the needs of low- and moderate -income residents and state -mandated affordable housing goals. ACCOMPLISHMENTS IN FISCAL YEAR 2021-22: Completed: • Affordable Housing Service Provider contract award to Many Mansions • Completed and adopted 6t" Cycle Housing Element • Completed South Campus Specific Plan Amendment and Chargers National Football team headquarters entitlements • Completed Smoky Hollow Specific Plan Amendment and Standard Works entitlements • Completed Pacific Coast Commons Specific Plan adoption and mixed -use development entitlements • Successfully filled vacant position(s) — Development Services Director, Planning Manager, Planning Technician • Eliminated dependency on the outside consultants for plan review • Amended city zoning code — 4 to 6 code sections • Completed backlog of document imaging and scanning of microfilms into Laserfiche for Building and Safety • Completed implementation of new permitting system • Implemented 2-hour window inspection • Implemented electronic Sign in sheet for the Development Services Center • Remodeled the Development Services Center to provide a more welcoming environment and to provide a true one stop service • Initiated monitoring and monthly reporting of Department activities and key performance indicators for each division • Implemented monthly meetings with all the departments involved in Development Services Center 127 Page 836 of 1213 CITY OF EL SEGUNDO DEVELOPMENT SERVICES DEPARTMENT PROFILE • Implemented an online Fee Calculator for the applicants to find out the estimated fees for their proposed projects • Implemented OR Code for several aspects of the Development Services Center • Implemented electronic approval for different departments involved in plan review and permitting process to reduce the time it takes to issue permits • Completed S139 study and development of objective design standards for two -unit development and urban lot splits in the R1 zone Key Performance Indicators July 2021 — June 2022* No. of Counter Customers 2,165 Plan Checks Processed Division Zoning Conformance Letters 1,699 ProcessedPlanning # 20 7 Business Days Avg. Processing Time 10 days Covenants 37 3 days Sign Permits 23 5 days Master Sign Programs 2 20 days Preliminary Plan Review 8 30 days Temporary Use Permit 9 15 days Amplified Sound Permit 13 2 days Administrative Use Permits 5 Alcohol — 3 months Signs — 45 days Adjustments 1 60 days Design review 3 Director —45 days Planning Commission — 3 months Development Project Entitlements Building and Safety Building Permits Issued 8 1,442 3-6 months 38 Inspections 1,620 Within 24-hours Building/Project Finals 661 Address Requests 33 10 working days Total New Floor Area (sq. ft.) 9,241 Total New Construction Valuation $161,534,890 Code Enforcement Cases Initiated 95 Code Enforcement Cases Closed 80 84% Administrative Citations Issued 7 "Data generated July 2021 - May 2022 GOALS & OBJECTIVES FOR FISCAL YEAR 2022-23: • Conduct Department assessment of performance metrics (plan check processing, entitlement processing, staffing capacity, inspection request window, etc.) • Identify and implement measures to improve Department Key Performance Indicators • Initiate Smoky Hollow Specific Plan clean up amendment • Initiate linkage fee study and development • Create engaging and informative Department materials regarding Development Services and codes • Initiate comprehensive Parking Code update • Initiate comprehensive City-wide parking permit program • Initiate residential development incentive study 127 Page 837 of 1213 CITY OF EL SEGUNDO DEVELOPMENT SERVICES DEPARTMENT PROFILE • Initiate implementation of Housing Element goals/policies (overlay zones, text amendments, etc.) • Complete Downtown Specific Plan Update • Complete outdoor dining program • Complete Home Share program study/implementation • Complete development of Department Standard Operating Procedures • Issue RFP for Building and Safety on -call plan check services • Issue RFQ for Contract Planning Services for reimbursable projects/accounts • Complete Affordable Housing Strategic Plan • Complete development and implementation of Vehicle Miles Traveled (VMT) model and calculator • Initiate document imaging and scanning of microfilms into Laserfiche for Planning Division • Develop and implement Development Services community engagement program • Complete staffing recruitment to build out Neighborhood Preservation Unit, Management Analyst, and Senior Planner 127 Page 838 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Fiscal Year 2022-2023 Department DEVELOPMENT SERVICES DEPARTMENT Actual FY 19-20 Actual FY 20.21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22.23 (001) GENERAL FUND 2,961,509 6,457,730 3,098,785 1,929,304 3,828,987 (2404) ADMINISTRATION 342,914 4,710,553 302,786 266,994 486,859 Salaries & Benefits 263,925 4,652,490 211,586 178,202 265,169 Maintenance & Operations 78,988 58,063 91,200 88,792 221,690 (2402) PLANNING 1,089,918 733,421 1,138,539 553,414 1,382,609 Salaries & Benefits 1,036,655 583,885 985,602 447,011 898,459 Maintenance & Operations 53,263 149,536 152,937 106,403 484,150 (2403) BUILDING & SAFETY 1,453,530 980,169 1,570,375 1,035,096 1,872,434 Salaries & Benefits 1,158,693 940,429 1,265,022 816,165 1,446,198 Maintenance & Operations 294,837 39,740 305,353 218,931 426,236 (2743) SENIOR IN -HOME CARE 17,977 - 24,442 20,000 24,442 Salaries & Benefits 2,373 - 4,442 - 4,442 Maintenance & Operations 15,604 - 20,000 20,000 20,000 (2747) JUVENILE DIVERSION 9,804 9,675 12,000 12,000 12,000 Maintenance & Operations 9,804 9,675 12,000 12,000 12,000 (2778) DELIVERED MEALS 37,991 17,250 34,643 25,000 34,643 Salaries & Benefits 14,991 - 9,643 - 9,643 Maintenance & Operations 23,000 17,250 25,000 25,000 25,000 (2779) COMMUNITY OUTREACH ADMINISTRATION 9,375 6,662 16,000 16,800 16,000 Maintenance & Operations 9,375 6,662 16,000 16,800 16,000 (111) COMM. DEVEL. BLOCK GRANT 104,808 125,000 1,092 75,000 (2781) COMMUNITY DEVELOPMENT DEPARTMENT 104,808 - 125,000 1,092 75,000 Capital Outlay 104,808 - 125,000 1,092 75,000 (1161 RESIDENTIAL SOUND INSULATION FROG. FUND 466 609 800 707 800 (00,00) (116) RESIDENTIAL SOUND INSULATION FROG. FUND 466 609 800 707 800 Salaries & Benefits (50) - - Maintenance & Operations 515 609 800 707 800 (1251 STATE GRANTS 48,973 (2402) PLANNING - - 48,973 Maintenance & Operations - - 48,973 (130) AFFORDABLE HOUSING FUND 2,250 30,584 200,000 200,000 (0000) (130) AFFORDABLE HOUSING FUND 2,250 30,584 200,000 - 200,000 Maintenance & Operations 2,250 30,584 200,000 - 200,000 (5041 SENIOR HOUSING 78,444 96,769 75,313 48,466 75,313 (0000) (504) SENIOR HOUSING 7,113 7,599 75,313 30,535 75,313 Maintenance & Operations 7,113 7,599 15,313 5,535 15,313 Capital Outlay - - 60,000 25,000 60,000 (2201) (504) SENIOR HOUSING 9,148 5,914 4,706 Maintenance & Operations 9,148 5,914 4,706 (2743) (504) SENIOR HOUSING 62,183 83,256 13,225 Salaries & Benefits 62,183 83,256 13,225 (2402) PLANNING 8,445 - 2,694 Capital Outlay 8,445 - 2,694 (2403) BUILDING & SAFETY 119 - 3,316 Capital Outlay 119 - 3,316 (7081 TRUST FUNDS -PROJECT DEPOSITS NONREFUNDAB 29,886 125,284 1,900,000 1,438,149 (2402) PLANNING 29,886 125,284 1,900,000 719,532 Capital Outlay 29,886 125,284 1,900,000 719,532 (2403) BUILDING & SAFETY - - - 718,617 Capital Outlay 718 617 Grand Total 3,177,363 6,710,976 5,408,462 1 3,466,690 4,186,110 Page 839 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary By Account Fiscal Year 2022-2023 001 GENERAL FUND Department DEVELOPMENT SERVICES DEPARTMENT Actual FY 19-20 Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 (001) GENERAL FUND 2,961,509 6,457,730 3,098,785 1,929,304 3,828,987 Salaries & Benefits 2,476,638 6,176,805 2,476,295 1,441,377 2,623,911 4101 Salaries Full Time 1,601,942 1,082,370 1,783,015 1,077,459 1,873,635 4102 Salaries Part Time 15,535 3,868 28,000 13,504 35,800 4103 Overtime 3,811 7,803 11,100 7,144 12,000 4113 Reimbursable Overtime 62,054 71,710 70,000 28,486 80,000 4117 Opt - Out Payments 3,250 - 4,000 - 4201 Retirement CalPERS 441,612 315,591 134,355 80,890 179,713 4202 FICA 121,956 84,865 137,362 84,966 149,068 4203 Workers' Compensation 48,182 35,131 61,349 33,175 62,206 4204 Group Insurance 146,568 119,526 246,114 114,999 230,622 4205 Uniform Allowance 1,000 491 1,000 753 867 4207 CaIPERS UAL Expense - 4,430,449 - 4210 OPEB Expense 30,729 1 4217 Early Retirement Incentive - 25,000 - Maintenance & Operations 484,871 280,925 622,490 487,927 1,205,076 5204 Operating Supplies 14,178 6,816 14,000 19,487 14,000 5206 Computer Supplies 3,355 5,997 6,500 162 6102 Electric Utility 62 109 77 6201 Advertising/Publishing 4,908 2,448 7,200 3,717 8,200 6206 Contractual Services 9,375 6,662 16,000 16,800 16,000 6207 Equipment Replacement Charge 17,852 6,526 4,040 5,019 5,416 6208 Dues & Subscriptions 2,448 2,436 5,300 2,767 15,760 6213 Meetings & Travel 2,436 131 7,250 784 5,050 6214 Professional & Technical 358,515 198,983 478,000 423,820 1,057,000 6215 Repairs & Maintenance - 5,165 1,900 - 1,900 6219 Network Operating Charge 50,000 33,750 50,000 - 47,000 6223 Training & Education 12,833 4,749 14,400 4,143 16,850 6253 Postage 1,076 535 2,900 319 2,900 6254 Telephone 6,072 5,420 6,000 8,267 6,000 6260 Equipment Leasing Costs - - 6,000 - 6,000 6263 Commissioners Expense 1,761 1,200 3,000 2,565 3,000 Grand Total i 2,961,509 6,457,730 3,098,785 1,929,304 3,828,987 Page 840 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Details Fiscal Year 2022-2023 - DEVELOPMENT SERVICES DEPARTMENT Actual FY 19-20 Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 (0011 GENERAL FUND 2,961,509 6,457,730 3,098,785 1,929,304 3828987 (2404) ADMINISTRATION 342,914 4,710,553 302,786 266,994 486,859 Salaries & Benefits 263,925 4,652,490 211,586 178,202 265,169 4101 Salaries Full Time 192,847 146,359 164,892 151,539 204,441 4102 Salaries Part Time 15,000 - 15,000 4103 Overtime 1,500 - 1,500 4201 Retirement CalPERS 50,303 37,374 12,944 5,243 17,683 4202 FICA 11,833 9,234 12,481 13,043 15,640 4203 Workers'Compensation 1,697 1,281 1,259 1,111 1,425 4204 Group Insurance 3,653 2,793 3,510 7,265 9,480 4207 CalPERS UAL Expense - 4,430,449 - 4210 OPEB Expense 3,592 1 - 4217 Early Retirement Incentive - 25,000 - Maintenance & Operations 78,988 58,063 91,200 88,792 221,690 5204 Operating Supplies 13,696 6,691 14,000 15,930 14,000 5206 Computer Supplies 3,355 5,997 6,500 79 6102 Electric Utility 62 109 77 6208 Dues & Subscriptions 197 317 1,000 888 1,590 6213 Meetings & Travel 775 114 2,500 - 1,300 6214 Professional & Technical 3,316 - 65,217 140,000 6215 Repairs & Maintenance - 5,165 1,900 - 1,900 6219 Network Operating Charge 50,000 33,750 50,000 - 47,000 6223 Training & Education 1,613 500 2,400 200 3,000 6253 Postage - - 900 - 900 6254 Telephone 5,974 5,420 6,000 6,401 6,000 6260 Equipment Leasing Costs - - 6,000 - 6,000 (2402) PLANNING 1,089,918 733,421 1,138,539 553,414 1,382,609 Salaries & Benefits 1,036,655 583,885 985,602 447,011 898,459 4101 Salaries Full Time 672,063 340,810 715,141 328,701 657,189 4102 Salaries Part Time - 3,868 13,504 7,800 4103 Overtime 1,368 3,355 1,600 1,210 2,500 4113 Reimbursable Overtime 34,161 31,288 30,000 12,245 40,000 4117 Opt - Out Payments 2,750 - 3,000 - 4201 Retirement CalPERS 190,155 125,162 57,104 26,022 58,353 4202 FICA 51,203 29,063 56,126 25,417 50,872 4203 Workers'Compensation 21,789 13,549 22,797 12,391 22,560 4204 Group Insurance 50,263 36,790 99,834 27,521 59,186 4210 OPEB Expense 12,903 (0) - Maintenance & Operations 53,263 149,536 152,937 106,403 484,150 5204 Operating Supplies - - 3,483 6201 Advertising/Publishing 48 4,8448 2, 6,500 3,717 7,500 6207 Equipment Replacement Charge 2,725 1,533 1,437 1,675 2,100 6208 Dues & Subscriptions 1,724 1,474 2,000 1,399 11,700 6213 Meetings & Travel 894 16 2,000 - 1,000 6214 Professional & Technical 40,468 140,481 131,000 92,857 450,000 6223 Training & Education (255) 1,849 5,000 389 6,850 6253 Postage 1,076 535 2,000 319 2,000 6254 Telephone 21 - - 6263 Commissioners Expense 1,761 1,200 3,000 2,565 3,000 (2403) BUILDING & SAFETY 1,453,530 980,169 1,570,375 1,035,096 1,872,434 Salaries & Benefits 1,158,693 940,429 1,265,022 816,165 1,446,198 4101 Salaries Full Time 737,031 595,201 902,982 597,218 1,012,005 4103 Overtime 2,443 4,449 8,000 5,935 8,000 4113 Reimbursable Overtime 27,893 40,421 40,000 16,241 40,000 4117 Opt - Out Payments 500 - 1,000 - 4201 Retirement CalPERS 201,153 153,055 64,307 49,625 103,677 4202 FICA 57,731 46,568 67,761 46,506 81,563 4203 Workers'Compensation 24,056 20,301 37,202 19,673 38,130 4204 Group Insurance 92,652 79,943 142,770 80,213 161,956 4205 Uniform Allowance 1,000 491 1,000 753 867 4210 OPEB Expense 14,233 0 - Maintenance & Operations 294,837 39,740 305,353 218,931 426,236 5204 Operating Supplies 483 125 74 5206 Computer Supplies - - 83 6201 Advertising/Publishing 60 - 700 - 700 6207 Equipment Replacement Charge 15,127 4,993 2,603 3,345 3,316 6208 Dues & Subscriptions 527 645 2,300 480 2,470 6213 Meetings & Travel 767 - 2,750 784 2,750 6214 Professional & Technical 266,322 31,576 290,000 208,747 410,000 6223 Training & Education 11,475 2,400 7,000 3,554 7,000 6254 Telephone 76 - 1,865 (2743) SENIOR IN -HOME CARE 17,977 - 24,442 20,000 24,442 Salaries & Benefits 2,373 - 4,442 - 4,442 4102 Salaries Part Time 2,124 - 4,100 - 4,100 4202 FICA 162 - 313 - 313 4203 Workers'Compensation 87 - 29 - 29 Maintenance & Operations 15,604 - 20,000 20,000 20,000 6214 Professional & Technical 15,604 - 20,000 20,000 20,000 (2747) JUVENILE DIVERSION 9,804 9,675 12,000 12,000 12,000 Maintenance & Operations 9,804 9,675 12,000 12,000 12,000 6214 Professional & Technical 9,804 9,675 12,000 12,000 12,000 (2778) DELIVERED MEALS 37,991 17,250 34,643 25,000 34,643 Salaries & Benefits 14,991 - 9,643 - 9,643 4102 Salaries Part Time 13,412 - 8,900 - 8,900 4202 FICA 1,026 - 681 - 681 4203 Workers'Compensation 553 - 62 - 62 Maintenance & Operations 23,000 17,250 25,000 25,000 25,000 6214 Professional & Technical 23,000 17,250 25,000 25,000 25,000 (2779) COMMUNITY OUTREACH ADMINISTRATION 9,375 6,662 16,000 16,800 16,000 Maintenance & Operations 9,375 6,662 16,000 16,800 16,000 6206 Contractual Services 9,375 6,662 16,000 16,800 16,000 (111) COMM. DEVEL. BLOCK GRANT 104,808 125,000 1,092 75,000 (2781) COMMUNITY DEVELOPMENT DEPARTMENT 104,808 - 125,000 1,092 75,000 Capital Outlay 104,808 - 125,000 1,092 75,000 8441 Concrete Ramps-ADA Sidewalk Imp. Proj.11 104,808 - 1,092 8499 Concrete Ramps-ADA Sidewalk Imp.Proj II - - 125,000 - 75,000 (1161 RESIDENTIAL SOUND INSULATION PROG. FUND 466 609 800 707 800 (0000) (116) RESIDENTIAL SOUND INSULATION PROG. FUND 466 609 800 707 800 Salaries & Benefits (50) - - 4101 Salaries Full -Time (46) - - Page 841 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Details Fiscal Year 2022-2023 Department DEVELOPMENT SERVICES DEPARTMENT Actual FY 19-20 Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 4202 FICA (3) - - 4203 Workers'Compensation (1) - - Maintenance & Operations 515 609 800 707 800 6102 Electric Utility - - 200 - 200 6103 Water Utility 515 609 600 707 600 (125) STATE GRANTS 48,973 (2402) PLANNING - - 48,973 _ Maintenance & Operations - - 48,973 3727 California Housing & Community Dev - - 48,973 (130) AFFORDABLE HOUSING FUND 2,250 30,584 200,000 200,000 (0000) (130) AFFORDABLE HOUSING FUND 2,250 30,584 200,000 - 200,000 Maintenance & Operations 2,250 30,584 200,000 - 200,000 6214 Professional & Technical 2,250 30,584 200,000 - 200,000 (504) SENIOR HOUSING 78,444 96,769 75,313 48,466 75,313 (0000) (504) SENIOR HOUSING 7,113 7,599 75,313 30,535 75,313 Maintenance & Operations 7,113 7,599 15,313 5,535 15,313 6249 Fees & Licenses - - 50 6286 General Admin Charges 7,113 7,599 7,313 5,485 7,313 6301 Legal Councel 8,000 - 8,000 Capital Outlay - - 60,000 25,000 60,000 8103 Other Improvements - - 60,000 25,000 60,000 (2201) (504) SENIOR HOUSING 9,148 5,914 4,706 Maintenance & Operations 9,148 5,914 4,706 6301 Legal Councel 9,148 5,914 4,706 (2743) (504) SENIOR HOUSING 62,183 83,256 13,225 Salaries & Benefits 62,183 83,256 13,225 4102 Salaries Part Time 54,211 72,765 11,832 4201 Retirement CaIPERS 1,591 1,926 - 4202 FICA 4,147 5,567 905 4203 Workers'Compensation 2,234 2,998 488 (601) EQUIPMENT REPLACEMENT 8,564 6010 (2402) PLANNING 8,445 - 2,694 Capital Outlay 8,445 - 2,694 8104 Equipment 8,445 - 2,694 (2403) BUILDING & SAFETY 119 - 3,316 Capital Outlay 119 - 3,316 8105 Automotive 119 - 3,316 (708) TRUST FUNDS -PROJECT DEPOSITS NONREFUNDAB 29,886 125,284 1,900,000 1,438,149 (2402) PLANNING 29,886 125,284 1,900,000 719,532 Capital Outlay 29,886 125,284 1,900,000 719,532 8220 Downtown Specific Plan - - 444,377 8807 General Plan Maintenance 29,886 125,284 1,900,000 275,155 (2403) BUILDING & SAFETY - - - 718,617 Capital Outlay - - - 718,617 8807 Civic Center Maintenance & Repairs 718,617 Grand Total 3,177,363 6,710,976 5,408,462 3,466,690 4,186,110 Page 842 of 1213 SENIOR MANAGEMENT I CITY ANALYST ENGINEER PRINCIPAL CIVIL ENGINEER SENIOR CIVIL ENGINEER (2) SENIOR ENGINEER ASSOCIATE (2) ENGINEERING TECHNICIAN PUBLIC WORKS INSPECTOR CITY OF EL SEGUNDO PUBLIC WORKS DEPARTMENT ORGANIZATION CHART FISCAL YEAR 2022-2023 STREET MAINTENANCE SUPERVISOR STREE MAINTENANCE LEADWORKER (2) STREET MAINTENANCE WOKERS 1/11 (6) DIRECTOR ADMINISTRATIVE OF PUBLIC WORKS H TECHNICAL SPECIALIST WATER GENERAL SERVICES SUPERVISOR MANAGER ADMINISTRATIVE TECHNICAL SPECIALIST ADMINISTRATIVE FACILITIES MAINTENANCE SPECIALIST SUPERVISOR ADMINISTRATIVE SPECIALIST FACILITIES SYSTEMS WATER METER READER/ MECHANIC (2) REPAIRER CUSTODIAN (1.5 FTE) WATER MAINTENANCE LEADWORKER POOL TECHNICIAN WATER MAINTENANCE MAINTENANCE WORKER 1/11 (7) CRAFTSWORKER EQUIPMENT MAINTENANCE WASTEWATER SUPERVISOR SUPERVISOR FIRE EQUIPMENT WASTEWATER MAINTENANCE MECHANIC LEADWORKER EQUIPMENT WASTEWATER MAINTENANCE MECHANIC 1/11 (2) 1 WORKERS 1/11 (6) Page 843 of 1213 CITY OF EL SEGUNDO PUBLIC WORKS DEPARTMENT FOUR-YEAR PERSONNEL SUMMARY FISCAL YEARS 2019-2020 TO 2022-2023 ADOPTED ADOPTED ADOPTED PROPOSED DEPARTMENT/POSITION TITLE FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 Public Works Department Director of Public Works 1.00 1.00 1.00 1.00 General Services Manager 1.00 1.00 1.00 1.00 Administrative Specialist (Water Fund) 1.00 1.00 1.00 1.00 Administrative Technical Specialist 1.00 1.50 2.00 1.00 City Engineer 1.00 1.00 1.00 1.00 Custodian 1.00 1.00 1.00 1.00 Engineering Technician 1.00 1.00 1.00 1.00 Equipment Maintenance Supervisor 1.00 1.00 1.00 1.00 Equipment Mechanic 1/11 2.00 2.00 2.00 2.00 Facilities Maintenance Supervisor 1.00 1.00 1.00 1.00 Facilities Systems Mechanic 2.00 3.00 3.00 3.00 Fire Equipment Mechanic 2.00 2.00 2.00 2.00 Maintenance Craftworker - 1.00 - - Pool Maintenance Technician 1.00 1.00 1.00 1.00 Principal Civil Engineer 1.00 1.00 1.00 1.00 Public Works Inspector 1.00 1.00 1.00 1.00 Senior Civil Engineer 2.00 2.00 2.00 1.00 Senior Engineer Associate 2.00 2.00 2.00 2.00 Senior Management Analyst 1.00 1.00 1.00 1.00 Street Maintenance Supervisor 1.00 1.00 1.00 1.00 Street Maintenance Leadworker 2.00 2.00 2.00 2.00 Street Maintenance Worker 1/II 6.00 6.00 6.00 6.00 Wastewater Supervisor 1.00 1.00 1.00 1.00 Wastewater Maintenance Leadworker 1.00 1.00 1.00 1.00 Wastewater Maintenance Worker 1/11 4.00 4.00 6.00 6.00 Water Maintenance Leadworker 2.00 1.00 2.00 2.00 Water Maintenance Worker 1/11 6.00 7.00 4.00 4.00 Water Meter Reader/Repairer 1.00 1.00 1.00 1.00 Water Supervisor 1.00 1.00 1.00 1.00 Sub -total Full -Time 48.00 50.50 50.00 48.00 Part -Time FTEs Administrative Specialist 0.50 0.50 - - Custodian 1.00 1.00 - - Park Maintenance Workers - - 3.40 - Facilities Maintenance Worker - - - - Street Maintenance Worker - - - - Water Maintenance Worker 1/II - - 0.50 - Sub -total Part -Time 1.50 1.50 3.90 - Total Public Works Department 49.50 52.00 53.90 48.00 For fiscal year 20-21, the park maintenance staff was transferred to the Public Works Department from Recreation and Parks Department. Page 844 of 1213 CITY OF EL SEGUNDO PUBLIC WORKS DEPARTMENT PROFILE MISSION STATEMENT: To deliver the highest quality public works services to residents and businesses in the City of El Segundo by providing outstanding public service; diligently maintaining City facilities and public infrastructure; and delivering the projects in the City's Capital Improvement Program (CIP) in a safe, logical, expedient, and cost-effective manner. The Public Works Department has 50 FTE's spread among four distinct divisions. While a portion of the Department's operating costs are funded by the General Fund, the majority of the Department's operating budget is comprised of the City's Water Enterprise Fund and Wastewater Enterprise Fund. PUBLIC WORKS ADMINISTRATION: Provides overall administrative direction; ensures the Department provides the best service to the residents and the businesses in the City; represents the City with regard to regional, inter -agency and outside organization issues; manages the delivery of high profile projects; provides technical support to Planning Commission and various Committees, other City Departments, the City Manager, and City Council. Solid Waste: Administers the City's Solid Waste Collection Contract for single-family and duplex properties and City -owned facilities; administers the City's Source Reduction and Recycling (SRRE) Program; supports the Environmental Committee, and provides technical assistance and outreach to increase awareness of waste reduction and recycling. It also manages City's Commercial and Multi -Family Solid Waste Collection Permit Program to meet current State -mandated requirements, including AB 341 (Commercial Recycling) and AB 1826 (Organics Recycling), and SB 1383 (Organic Recycling). GENERAL SERVICES DIVISION: Government Buildings: Operates and maintains 46 distinct City facilities comprised of over 260,000 square feet of space, including: City Hall; Fire Stations 1 & 2; the Police Station; Library; Maintenance Facility (the "Yard"); Water Plant; Recreation Parks, Parks buildings, the Aquatics Center, and the Plunge. Wastewater: Operates and maintains the City's wastewater collection system, which consists of nine lift stations, 18 pumps, and approximately 57 miles of sewer mains. The lift stations run in an automatic mode 24 hours per day, 365 days a year to convey flow of over a half -billion gallons of sewage effluent to treatment plants operated by LA City and LA County. Storm Drains: Operates and maintains the City's storm drain system that consists of approximately 18 miles of underground storm sewer pipes, including 400 catch basins; several drainage basins; three lift stations; and several underground force mains. Equipment Maintenance: Maintains both motorized and portable equipment for 21 separate Divisions within the Fire, Police, Parks, Planning, Public Works and Library Departments; readies for service new Police and Fire equipment; administers the equipment replacement and vehicle operating budgets; evaluates equipment for replacement; prepares specifications necessary for the acquisition of the equipment; and, determines the disposal of vehicles and equipment to be sold at auction. Equipment Maintenance also coordinates the annual Department of Transportation Smog Program audits, the annual California Highway Patrol inspections, the annual CAL -OSHA crane inspection, and the operation of the fuel storage and monitoring systems. ENGINEERING DIVISION: The Engineering Division performs the review, approval, and construction of public and private improvements in the public right-of-way, develops and implements the Capital Improvement Program, reviews and provides approval conditions for private development applications and projects in support of Development Services Department, coordinates with Hyperion regarding the Hyperion Citizen's Advisory Committee, manages the Capital Improvement Program Advisory Committee; and ensures compliance with and participation in various regional programs such as the NPDES Permit and South Bay Cities COG 137 Page 845 of 1213 CITY OF EL SEGUNDO PUBLIC WORKS DEPARTMENT PROFILE initiatives and projects. Engineering Division also provides grant oversight and administration; keeps and maintains record drawings of City -owned infrastructure; and provides engineering support to other City Departments and other Divisions within the Public Works Department. PARKS/TREES DIVISION: The Parks/Trees Division oversees the landscape maintenance operations of all city parks, Rec Park open space — Imperial Strip, city owned facilities including City Hall Campus, 2 fire stations, the Downtown District, Camp Eucalyptus and Campus El Segundo. This Division also oversees tree maintenance operations for nearly 6,000 city owned trees including tree trimming, tree removals, new tree plantings and tree staking. STREETS DIVISION: Street Services: Administers the street sweeping contract and provides personnel and equipment to transport debris generated by City Departments to a transfer station. Street Maintenance: Maintains approximately 57 miles of City streets and six (6) miles of alleyways; performs weed abatement and graffiti abatement in public property and public Right -Of -Way; repairs and/or replaces concrete curb, gutter and sidewalk and roadway surfaces; cleans spills of various non -hazardous materials in the public right-of-way; installs community banners; and provides First Responder services to emergencies in coordination with Police and Fire. Traffic Safety: Manages the street lighting contract with Southern California Edison and coordinates contractual traffic signal maintenance services with the LA County Department of Public Works; maintains all roadway striping, marking and signage, crosswalks, parking stalls, street name signs; and posts temporary signs for community events. WATER DIVISION: Operates, maintains, and repairs the City's water distribution system consisting of approximately 65 miles of pipe; 5,000 meters; 3 million gallon (MG) and 6 MG reservoirs; and the 200,000- gallon elevated tank and other water related assets. The City's Water Division follows stringent guidelines set by the EPA and the State of California Water Resources Control Board to assure the water delivery to the City's water customers is safe for consumption and meets all water quality and regulatory standards. The Water Division also monitors numerous facets of the City's water related projects stemming from Capital Improvement Projects to renovation projects from private residents and business owners; assuring the integrity of the City's water delivery system. The City's Water Division works closely with water purveyors at West Basin and Metropolitan Water District to ensure City's water customers benefit from water conservation programs and rebates during these times of drought. Water Division also assures accuracy within its water meter reading systems through its "smart" meter reading software to provide the upmost in customer service transparency through its billing system. The Water Division works closely with the City's Finance Department given their partnership in assuring all water related financial responsibilities are met. ACCOMPLISHMENTS IN FISCAL YEAR 2021-2022: Significant efforts regarding the City's response to Coronavirus pandemic. This included both the closing and partial re -opening of all City buildings to the public, additional custodial cleaning and wipe down of high touch areas, installation of plexiglass and protective barriers throughout City buildings, and implementation of monthly replacement of all HVAC air filters. Also included working with other departments in the use of the public right of way for dining and other uses. Continuous delivery of an aggressive $10M Capital Improvement Program including Citywide Roadway Resurfacing, City Hall Windows Replacement, Grand Ave. Water Main Replacement, New Sidewalk installation of 400 W. Mariposa Ave. and 300 W. Pine Ave., Library Park Activation 138 Page 846 of 1213 CITY OF EL SEGUNDO PUBLIC WORKS DEPARTMENT PROFILE Project, Fire Station #1 and #2 Floor Replacement, Civic Center Maintenance & Repairs, Plunge Replacement Design, Main and Imperial Entryway Project, City Hall Restroom ADA Improvement, Checkout Building Restroom Remodel, PD Women Bathroom Expansion, Sidewalk Repairs, Park Place Extension Design, and others. • Participated in the "California Green Business Network" program and obtained about $60,000 grant funds from CalEPA for two years. These funds will be used to work with existing businesses in El Segundo and convert them to "Green" businesses by means of meeting with them and help them to take necessary steps to become "Green". • Tracked tonnage and diversion rate for recyclables, green waste, bulky -items, and various roll -offs for City Facilities through Residential Solid Waste and Recycling Services provider (EDCO). • Cooperatively improved the City's disposal and recycling programs with CalRecycle to ensure compliance with State laws and maintain compliance with external agency requirements and regulations by enforcing the new commercial and multi -family permit regulations. • Implemented Ordinance No.1584 amending Title 5, Chapter 2 of the El Segundo Municipal Code (ESMC) to establish comprehensive regulations regarding solid waste management and establishing a permit process for, and regulations governing, providers of solid waste collection and transportation services to commercial premises and multi -family residential dwellings (three or more units), including the requirements of SB 1383. • Initiated Citywide School District Traffic and Pedestrian Safety Design. • Maintained and repaired streets, sidewalks, sewer mains, water mains, valves and meters, pump stations, generators, signage, vehicles, and other motorized equipment. • Managed a compliant stormwater program; cleaned catch basins; and ensured public health and safety during storm events. • Responded to emergencies in an expeditious manner without any issue. • Provided support to other departments for City events such as the Farmer's Market and Candy Cane Lane, including traffic control; signage; banners, holiday decorations, and clean-up. • Administered more than 100 contracts, including large contracts for street sweeping, trash collection, signal maintenance, and custodial services. • Conducted and continue to conduct extensive cross training within Water Division staff due to the addition of new staff members and continues to recruit for new Water Division staff members • Continued converting the City's analog water meters to the AMR (automatic meter reading) / "Smart" water meter platform utilizing City staff • Water Division staff will continue to perform its daily water related duties and seek educational opportunities to assure staff is meeting all water regulatory mandates and compliance matters • The Tree Division has planted 67 news trees and trimmed nearly 697 trees this fiscal year. GOALS & OBJECTIVES FOR FISCAL YEAR 2022-2023: • Continued response to Coronavirus pandemic, prepare for additional use of public right of way, transition to long term solutions • Develop a "Parklet" program for outside dining. • Continue providing great level of service to the residents and business of El Segundo, maintain the roads and sidewalks in a safe condition for pedestrians, bicyclists, and motorists. • Commence the recommended improvements from the Citywide Facilities Condition Assessment and develop a multi -year CIP Programs in cooperation with the Finance Department. • Maintain and repair the City's equipment and infrastructure as needed, including sewer mains, water mains, streets, sidewalks, curbs, gutters, pump stations, potable water reservoirs, vehicles other motorized equipment, and buildings. • Deliver the annual Capital Improvement Program as approved by City Council. • Ensure consistent, effective, efficient maintenance services are provided at the new Aquatics Center, in cooperation with Community Services Department. • Provide staff support as needed for City events and emergencies, including traffic accidents; sewer overflows; main breaks; and abandoned items in the right-of-way. 139 Page 847 of 1213 CITY OF EL SEGUNDO PUBLIC WORKS DEPARTMENT PROFILE • Provide outstanding customer service for all customers — internal and external; continue to represent the City's interests in regional programs and issues; coordinate with and outreach to the general public, residents, developers, contractors, utility companies and other public agencies. • Effectively administer and oversee City contracts for services and support. • Continue to cooperatively improve the City's disposal and recycling programs with CalRecycle to ensure compliance with State laws and maintain compliance with external agency requirements and regulations by enforcing the new commercial and multi -family permit regulations. • Enforce Commercial and Multi -Family Permit Program. • Improve training and educational opportunities for all Public Works staff. • Continue to seek and secure grants for a variety of Public Works activities and projects; and to investigate more cost-effective ways to maintain and improve the City's infrastructure. • Provide water customers with more options to pay water invoices • Continue to support all City Boards, Commission and Committees. 140 Page 848 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Fiscal Year 2022-2023 Department PUBLIC WORKS DEPARTMENT Actual FY 19-20 Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 (001) GENERAL FUND 7.226.520 10.714.838 6.389.428 5.045.217 7.094.856 (4801) ADMINISTRATION 132.175 5.554,527 116.248 84,377 129.379 Salaries & Benefits 122,183 5,549,329 104,498 72,558 117,629 Maintenance & Operations 9,992 5,198 11,750 11,819 11,750 (2601) GOVERNMENT BUILDINGS 2.023.036 1.585.668 1.822.249 1.476.057 2.069.064 Salaries & Benefits 882,097 670,543 797,625 503,158 876,932 Maintenance & Operations 1,140,940 915,126 1,024,624 972,898 1,192,132 (4101) ENGINEERING 926.624 659,249 770.474 636,979 1,055.115 Salaries & Benefits 578,376 412,178 494,839 319,836 637,360 Maintenance & Operations 348,247 247,071 275,635 317,143 417,755 (4201) STREET SERVICES 473.813 361.646 446.585 373.274 481.161 Salaries & Benefits 265,407 205,360 217,345 157,365 252,031 Maintenance & Operations 208,406 156,286 229,240 215,908 229,130 (4202) STREET MAINTENANCE 582.207 405,018 527.478 376,880 666.037 Salaries & Benefits 429,163 307,471 383,650 292,254 494,166 Maintenance & Operations 153,044 97,547 143,828 84,626 171,871 (4205) TRAFFIC SAFETY 1.023.700 613.574 829.996 483.289 845.666 Salaries & Benefits 283,566 211,381 353,907 179,983 357,275 Maintenance & Operations 740,134 402,192 476,089 303,306 488,391 (4206) SOLID WASTE RECYCLING 465.356 387,033 452.411 382,660 491.906 Salaries & Benefits 188,091 152,929 156,411 90,660 165,906 Maintenance & Operations 277,265 234,103 296,000 292,000 326,000 (4302) STORM DRAINS 398.546 163.299 236.788 189.836 177.853 Salaries & Benefits 150,714 114,780 142,288 102,379 82,853 Maintenance & Operations 247,832 48,519 94,500 87,458 95,000 (4601) EQUIPMENT MAINTENANCE 1,201.063 984,825 1,187.199 1.041,865 1,178.674 Salaries & Benefits 749,233 521,551 677,990 389,471 482,118 Maintenance & Operations 451,830 463,274 509,209 652,394 696,556 (106) STATE GAS TAX FUND 149.287 208.218 752.966 643.553 752.966 (4202) STREET MAINTENANCE 140.257 205.515 502.966 568,643 502.966 Salaries & Benefits 140,257 135,877 152,966 92,386 152,966 Maintenance & Operations - 69,638 350,000 476,257 350,000 (8203) STATE GAS TAX 250.000 52.199 250.000 Capital Outlay 250,000 52,199 250,000 (8206) STATE GAS TAX 20.000 Maintenance & Operations - - 20,000 (0000) (106) STATE GAS TAX FUND 9.031 2.702 2.711 Salaries & Benefits 9,031 - - Maintenance & Operations - 2,702 2,711 (110) MEASURER 1.525 24.372 6,000.000 5.994.541 600.000 (8203) STATE GAS TAX 1.525 24.372 6.000.000 5.994.541 600,000 Capital Outlay 1,525 24,372 6,000,000 5,994,541 600,000 (114) PROP "C" TRANSPORTATION 159.053 220.175 1.420.000 1.272.186 1.420.000 (8203) STATE GAS TAX 159.053 220.175 1.420.000 1.272.186 1.420.000 Capital Outlay 159,053 220,175 1,420,000 1,272,186 1,420,000 (115) AIR POLUTION REDUCTION FUND 28.797 100.000 100.000 (0000) (1151 AIR POLUTION REDUCTION FUND 28.797 100.000 100.000 Capital Outlay 28,797 - 100,000 - 100,000 (1171 HYPERION MITIGATION FUND 6.681 5.473 100.000 3.361 100.000 (8601) HYPERION LANSCAPING 6.681 5.473 97.892 3.361 97.892 Maintenance & Operations 6,681 5,473 97,892 3,361 97,892 (8602) HYPERION LANSCAPING 2.108 2.108 Maintenance & Operations 2,108 2,108 (8203) STATE GAS TAX 294.218 300.000 Capital Outlay - 294,218 300,000 (125) STATE GRANTS 203 2.787 (4801) ADMINISTRATION 203 2.787 Maintenance & Operations 203 2,787 (8203) STATE GAS TAX 346.298 217.094 Capital Outlay 346,298 217,094 (1311 COUNTY STORM WATER PROGRAM 62.085 350.000 (8152) PUBLIC WORKS DEPARTMENT 62.085 Capital Outlay - 62,085 - (501) WATER UTILITY FUND 25.014.884 18.520.755 31.314.039 18.609.235 31.359.005 (7102) WATER -OPERATION 24.988.458 18.349.789 27.660.239 16.492.180 27.705.205 Salaries & Benefits 2,293,302 892,077 1,653,105 1,001,502 1,653,105 Maintenance & Operations 22,689,323 17,454,212 25,995,134 15,487,178 26,040,100 Capital Outlay 5,833 3,500 12,000 3,500 12,000 (7103) WATER -CAPITAL 26.425 170.966 3.460.000 2.117.055 3.460.000 Capital Outlay 26,425 170,966 3,460,000 2,117,055 3,460,000 (0000) (5011 WATER UTILITY FUND 193.800 193.800 Transfers Out 193,800 - 193,800 (502) SEWER FUND 4.978.088 3.430.721 6.520.356 3.470.987 6.500.017 (4301) WASTEWATER 4.949.993 3.204.776 4.966.356 3.311.225 4.946.017 Salaries & Benefits 1,418,038 946,576 918,386 696,662 918,386 Maintenance & Operations 3,526,122 2,254,700 4,037,970 2,610,885 4,017,631 Capital Outlay 5,833 3,500 10,000 3,678 10,000 (8204) SANITRY SEWER CIP 28.094 225,945 1,437.500 159,762 1,437.500 Capital Outlay 28,094 225,945 1,437,500 159,762 1,437,500 (0000) (502) SEWER FUND 116.500 116.500 Transfers Out 116,500 116,500 Page 849 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Fiscal Year 2022-2023 Department PUBLIC WORKS DEPARTMENT Actual FY 19-20 Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 (505) SOLID WASTE 248.012 168.372 270.000 270.000 270.000 (0000) (505) SOLID WASTE 248.012 168,372 270.000 270,000 270.000 Maintenance & Operations 248,012 168,372 270,000 270,000 270,000 (601) EQUIPMENT REPLACEMENT 29.430 2,198.749 166.118 (2601) GOVERNMENT BUILDINGS 428 22.239 Capital Outlay 428 22,239 (4101) ENGINEERING 20.899 3.055 Capital Outlay 20,899 3,055 (4201) STREET SERVICES 560 330 Capital Outlay 560 330 (4202) STREET MAINTENANCE 151.935 439.125 55.684 Capital Outlay 151,935 439,125 55,684 (4205) TRAFFIC SAFETY 143.559 10.391 Capital Outlay 143,559 10,391 (4301) WASTEWATER 842.563 46.488 Capital Outlay 842,563 46,488 (4601) EQUIPMENT MAINTENANCE (122.504) 116.892 7.906 Capital Outlay (122,504) - 116,892 7,906 (7102) WATER -OPERATION 634.723 20.025 Capital Outlay 634,723 20,025 Grand Total 37,842,481 33.998.311 55.365.538 35.526.174 48.712.962 Page 850 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary By Account Fiscal Year 2022-2023 001 GENERAL FUND Department PUBLIC WORKS DEPARTMENT Actual FY 19-20 1 Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 (001) GENERAL FUND 7.226.520 10.714.838 6.389.428 5.045.217 7.094.856 Salaries & Benefits 3.648.830 8.145,523 3.328.553 2.107,664 3,466.271 4101 Salaries Full Time 2,147,882 1,638,961 2,241,898 1,437,708 2,407,068 4102 Salaries Part Time 109,486 41,539 86,713 19,225 46,713 4103 Overtime 64,816 35,555 57,729 39,759 57,729 4116 Standby Pay 29,793 18,483 26,100 16,729 26,100 4117 Opt - Out Payments 4,600 3,001 5,850 3,949 5,850 4201 Retirement CaIPERS 568,637 416,017 159,425 117,346 191,077 4202 FICA 180,975 132,096 175,001 117,714 179,037 4203 Workers' Compensation 213,062 156,591 196,215 134,109 207,038 4204 Group Insurance 290,851 241,939 379,622 221,125 345,658 4207 CaIPERS UAL Expense 5,461,339 - 4210 OPEB Expense 38,728 2 Maintenance & Operations 3,577.691 2.569,316 3,060,875 2.937,554 3,628.585 5201 Office Supplies 110 - - 5203 Repair & Maintenance Supplies 54,854 38,423 86,615 79,709 85,813 5204 Operating Supplies 214,371 195,232 233,700 203,053 251,700 5206 Computer Supplies 1,514 104 1,500 - 2,500 5207 Small Tools & Equipment 15,874 2,239 12,000 4,711 12,000 5215 Vechicle Gasoline Charge 228,582 70,255 190,000 257,519 275,000 6101 Gas Utility 48,840 28,112 49,400 27,758 49,400 6102 Electric Utility 802,721 522,608 491,300 409,715 491,300 6103 Water Utility 49,387 34,674 75,800 43,133 75,800 6104 Electricity Charges 44,060 48,324 50,000 43,216 42,500 6105 Aquatics Gas Utilities 58,474 72,196 85,000 69,515 68,000 6201 Advertising/Publishing 9,145 3,266 5,000 962 5,000 6205 Other Printing & Binding - 189 - 6206 Contractual Services 1,495,238 1,038,503 1,346,349 1,286,421 1,494,700 6207 Equipment Replacement Charge 150,798 77,321 74,845 56,134 99,606 6208 Dues & Subscriptions 3,476 1,806 8,550 5,166 8,850 6209 Dump Fees 1,626 - - 6210 Hazard Material Disposal Fee 172 473 3,000 - 3,000 6212 Laundry & Cleaning 12,505 8,795 14,400 6,888 15,000 6213 Meetings & Travel 1,589 850 3,250 504 3,250 6214 Professional & Technical 116 12,982 6,911 27,700 36,911 6215 Repairs & Maintenance 86,431 2,271 13,000 33,147 61,000 6217 Software Maintenance - - 2,000 3,897 2,000 6219 Network Operating Charge 32,200 24,150 32,200 - 32,200 6223 Training & Education 10,160 3,270 12,500 - 12,500 6224 Vehicle Operating Charge 132,115 302,195 200,000 319,753 300,000 6253 Postage 420 1,230 1,125 212 1,125 6254 Telephone 18,782 17,454 36,880 13,846 35,880 6260 Equipment Leasing Costs - - 2,300 - 2,300 6281 Emergency Facilities Maintenance 87,378 59,465 2,000 300 140,000 6282 Emergency Repair - 2,929 21,250 20,000 21,250 6304 Smoi Hollow Parking in Lieu 16,750 24,295 Grand Total 7.226.520 10.714.838 6.389.428 5.045.217 7.094.856 Page 851 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Details Fiscal Year 2022-2023 Department PUBLIC WORKS DEPARTMENT Actual FY 19-20 Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 _ (001) GENERAL FUND 7,226,520 10,714,838 6,389,428 5,045,217 7,094,856 (4801) ADMINISTRATION 132,175 5,554,527 116,248 84,377 129,379 Salaries & Benefits 122,183 5,549,329 104,498 72,558 117,629 4101 Salaries Full Time 84,602 63,953 85,210 59,564 96,646 4102 Salaries Part Time 2,779 - - 4201 Retirement CalPERS 20,264 13,251 5,343 3,589 6,040 4202 FICA 6,411 4,732 5,259 3,325 6,127 4203 Workers' Compensation 2,987 2,276 3,012 2,104 3,092 4204 Group Insurance 3,984 3,778 5,674 3,975 5,724 4207 CalPERS UAL Expense - 5,461,339 - 4210 OPEB Expense 1,157 (0) - Maintenance & Operations 9,992 5,198 11,750 11,819 11,750 5204 Operating Supplies 3,606 448 2,500 2,499 2,500 6208 Dues & Subscriptions - 181 2,750 1,633 2,750 6213 Meetings & Travel 1,328 - 1,550 504 1,550 6214 Professional & Technical 116 320 225 - 225 6217 Software Maintenance - - 3,897 6223 Training & Education - - 750 - 750 6253 Postage 375 - 375 6254 Telephone 4,943 4,249 3,600 3,285 3,600 (2601) GOVERNMENT BUILDINGS 2,023,036 1,585,668 1,822,249 1,476,057 2,069,064 Salaries & Benefits 882,097 670,543 797,625 503,158 876,932 4101 Salaries Full Time 469,382 386,414 480,478 313,236 548,571 4102 Salaries Part Time 62,614 27,280 86,713 19,225 46,713 4103 Overtime 22,554 7,287 6,375 17,355 6,375 4116 Standby Pay 11,201 4,924 5,100 4,822 5,100 4117 Opt - Out Payments 3,250 2,215 4,600 2,035 4,600 4201 Retirement CalPERS 122,729 92,943 35,029 25,962 50,824 4202 FICA 43,621 33,301 42,972 28,671 44,174 4203 Workers' Compensation 74,166 55,813 62,793 46,063 75,632 4204 Group Insurance 62,880 60,365 73,565 45,790 94,942 4210 OPEB Expense 9,699 (0) - Maintenance & Operations 1,140,940 915,126 1,024,624 972,898 1,192,132 5203 Repair & Maintenance Supplies 54,854 38,423 86,615 79,709 85,813 5204 Operating Supplies 103,788 84,987 104,000 112,417 104,000 5207 Small Tools & Equipment 789 - 1,500 - 1,500 6101 Gas Utility 45,014 24,486 40,000 23,909 40,000 6102 Electric Utility 220,148 200,677 149,000 186,942 149,000 6103 Water Utility 41,540 28,184 70,000 37,128 70,000 6104 Electricity Charges 44,060 48,324 50,000 43,216 42,500 6105 Aquatics Gas Utilities 58,474 72,196 85,000 69,515 68,000 6206 Contractual Services 440,493 333,970 404,149 404,779 450,000 6207 Equipment Replacement Charge 33,675 13,376 12,880 9,660 22,239 6212 Laundry & Cleaning 2,178 2,370 3,400 2,885 4,000 6213 Meetings & Travel - - 1,700 - 1,700 6219 Network Operating Charge 5,200 3,900 5,200 5,200 6223 Training & Education 922 235 4,250 - 4,250 6253 Postage 6 - 121 6254 Telephone 2,420 4,534 4,930 2,317 3,930 6281 Emergency Facilities Maintenance 87,378 59,465 2,000 300 140,000 (4101) ENGINEERING 926,624 659,249 770,474 636,979 1,055,115 Salaries & Benefits 578,376 412,178 494,839 319,836 637,360 4101 Salaries Full Time 391,366 285,315 385,696 254,901 508,048 4102 Salaries Part Time 1,429 - - 4103 Overtime - - 163 4201 Retirement CalPERS 111,558 75,108 27,210 18,095 36,644 4202 FICA 28,863 20,733 28,652 18,182 37,737 4203 Workers' Compensation 8,620 6,761 8,562 6,042 9,647 4204 Group Insurance 29,575 24,262 44,719 22,454 45,284 4210 OPEB Expense 6,965 (1) - Maintenance & Operations 348,247 247,071 275,635 317,143 417,755 5204 Operating Supplies 3,868 3,275 6,000 3,576 6,000 5206 Computer Supplies 1,514 104 1,500 - 2,500 6201 Advertising/Publishing - 1,820 3,000 962 3,000 6205 Other Printing & Binding - 189 - 6206 Contractual Services 300,828 210,339 240,000 254,394 350,000 6207 Equipment Replacement Charge 5,060 2,334 2,235 1,676 3,055 6208 Dues & Subscriptions 1,700 1,350 1,700 1,530 2,000 6213 Meetings & Travel 123 850 - 6214 Professional & Technical - 12,661 600 27,700 30,600 6219 Network Operating Charge 13,800 10,350 13,800 - 13,800 6223 Training & Education 423 - - 6253 Postage 414 1,230 750 91 750 6254 Telephone 3,768 2,568 3,750 2,919 3,750 6260 Equipment Leasing Costs - - 2,300 - 2,300 6304 Smoky Hollow Parking in Lieu 16,750 - 24,295 (4201) STREET SERVICES 473,813 361,646 446,585 373,274 481,161 Salaries & Benefits 265,407 205,360 217,345 157,365 252,031 4101 Salaries Full Time 173,131 134,885 163,334 117,796 192,552 4102 Salaries Part Time 318 - - 4103 Overtime 3,633 2,254 2,600 1,470 2,600 4116 Standby Pay 910 583 513 4117 Opt - Out Payments 188 - - 4201 Retirement CalPERS 46,176 36,175 11,837 9,414 14,600 Page 852 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Details Fiscal Year 2022-2023 Department PUBLIC WORKS DEPARTMENT Actual FY 19-20 � Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 4202 FICA 13,385 10,284 12,354 8,914 14,511 4203 Workers' Compensation 7,871 6,227 7,315 5,467 7,742 4204 Group Insurance 16,595 14,953 19,905 13,792 20,026 4210 OPEB Expense 3,201 1 - Maintenance & Operations 208,406 156,286 229,240 215,908 229,130 5204 Operating Supplies - 1,456 12,200 578 12,200 6206 Contractual Services 206,393 153,698 215,000 215,000 215,000 6207 Equipment Replacement Charge 2,013 1,132 440 330 330 6254 Telephone 1,600 - 1,600 (4202) STREET MAINTENANCE 582,207 405,018 527,478 376,880 666,037 Salaries & Benefits 429,163 307,471 383,650 292,254 494,166 4101 Salaries Full Time 229,636 168,070 224,803 177,649 309,291 4103 Overtime 12,451 9,231 30,500 8,199 30,500 4116 Standby Pay 4,894 3,832 5,500 3,886 5,500 4117 Opt - Out Payments - - 1,250 4201 Retirement CaIPERS 68,629 44,749 14,966 16,032 20,718 4202 FICA 19,164 13,855 17,197 14,738 23,659 4203 Workers' Compensation 36,363 26,694 31,427 26,700 43,240 4204 Group Insurance 53,677 41,039 59,257 43,801 61,258 4210 OPEB Expense 4,350 1 - Maintenance & Operations 153,044 97,547 143,828 84,626 171,871 5204 Operating Supplies 55,012 33,855 60,000 39,548 78,000 5207 Small Tools & Equipment 500 - 500 6101 Gas Utility 1,604 1,775 2,400 1,818 2,400 6102 Electric Utility 10,040 8,561 11,000 6,700 11,000 6206 Contractual Services - - 47 6207 Equipment Replacement Charge 67,536 46,333 45,642 34,231 55,685 6209 Dump Fees 1,626 - - 6212 Laundry & Cleaning 3,491 2,539 7,500 1,982 7,500 6214 Professional & Technical 4,586 - 4,586 6217 Software Maintenance 2,000 2,000 6219 Network Operating Charge 5,200 3,900 5,200 5,200 6223 Training & Education 7,960 240 5,000 - 5,000 6254 Telephone 574 344 300 (4205) TRAFFIC SAFETY 1,023,700 613,574 829,996 483,289 845,666 Salaries & Benefits 283,566 211,381 353,907 179,983 357,275 4101 Salaries Full Time 170,800 128,856 244,367 121,262 245,403 4103 Overtime 5,834 3,831 2,500 4,897 2,500 4116 Standby Pay 2,990 2,375 4,000 1,776 4,000 4201 Retirement CaIPERS 46,443 33,775 18,038 10,950 19,718 4202 FICA 14,156 10,774 18,694 10,109 18,773 4203 Workers' Compensation 17,847 13,363 18,912 12,161 19,261 4204 Group Insurance 22,160 18,407 47,396 18,828 47,620 4210 OPEB Expense 3,335 1 - Maintenance & Operations 740,134 402,192 476,089 303,306 488,391 5204 Operating Supplies 26,763 16,935 28,000 23,427 28,000 6102 Electric Utility 556,048 300,620 310,000 205,160 310,000 6206 Contractual Services 136,124 76,478 130,000 68,651 140,000 6207 Equipment Replacement Charge 21,199 8,160 8,089 6,067 10,391 (4206) SOLID WASTE RECYCLING 465,356 387,033 452,411 382,660 491,906 Salaries & Benefits 188,091 152,929 156,411 90,660 165,906 4101 Salaries Full Time 148,145 111,492 123,187 72,398 131,213 4102 Salaries Part Time 318 - - 4103 Overtime 127 97 49 4117 Opt - Out Payments 63 - - 4201 Retirement CalPERS 13,956 21,923 7,787 5,547 8,303 4202 FICA 11,112 8,469 9,282 5,831 9,895 4203 Workers' Compensation 1,566 1,169 4,940 700 5,264 4204 Group Insurance 12,200 9,778 11,215 6,135 11,231 4210 OPEB Expense 605 0 - Maintenance & Operations 277,265 234,103 296,000 292,000 326,000 5204 Operating Supplies 3,037 5,217 2,000 - 2,000 6201 Advertising/Publishing 9,145 1,446 2,000 - 2,000 6206 Contractual Services 264,944 227,440 292,000 292,000 322,000 6213 Meetings & Travel 138 - - (4302) STORM DRAINS 398,546 163,299 236,788 189,836 177,853 Salaries & Benefits 150,714 114,780 142,288 102,379 82,853 4101 Salaries Full Time 84,256 66,990 91,904 65,550 50,139 4103 Overtime 6,128 3,867 6,000 3,616 6,000 4116 Standby Pay 4,230 3,607 5,000 3,019 5,000 4117 Opt - Out Payments 600 786 750 664 750 4201 Retirement CalPERS 22,433 15,688 6,605 5,916 4,258 4202 FICA 7,378 5,848 7,030 5,669 3,836 4203 Workers' Compensation 12,091 9,610 11,228 8,900 5,797 4204 Group Insurance 11,953 8,385 13,771 9,045 7,073 4210 OPEB Expense 1,645 (0) - Maintenance & Operations 247,832 48,519 94,500 87,458 95,000 5204 Operating Supplies 1,824 2,990 4,000 3,845 4,000 6101 Gas Utility 1,077 583 5,000 733 5,000 6102 Electric Utility 10,627 7,666 15,000 7,125 15,000 6103 Water Utility 2,474 1,554 2,500 1,993 2,500 6206 Contractual Services 146,456 31,666 55,500 43,582 8,000 6215 Repairs & Maintenance 81,770 1,800 7,000 28,088 55,000 6223 Training & Education 855 180 2,500 - 2,500 Page 853 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Details Fiscal Year 2022-2023 ■ Department PUBLIC WORKS DEPARTMENT Actual FY 19-20 ' Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 6254 Telephone 2,750 2,079 3,000 2,092 3,000 (4601) EQUIPMENT MAINTENANCE 1,201,063 984,825 1,187,199 1,041,865 1,178,674 Salaries & Benefits 749,233 521,551 677,990 389,471 482,118 4101 Salaries Full Time 396,563 292,987 442,919 255,352 325,205 4102 Salaries Part Time 42,028 14,259 - 4103 Overtime 14,088 8,987 9,754 4,011 9,754 4116 Standby Pay 5,568 3,162 6,500 2,713 6,500 4117 Opt - Out Payments 500 - 500 - 500 4201 Retirement CalPERS 116,450 82,405 32,610 21,841 29,972 4202 FICA 36,886 24,100 33,561 22,275 20,325 4203 Workers' Compensation 51,551 34,678 48,026 25,974 37,363 4204 Group Insurance 77,830 60,973 104,120 57,306 52,500 4210 OPEB Expense 7,769 1 - Maintenance & Operations 451,830 463,274 509,209 652,394 696,556 5201 Office Supplies 110 - - 5204 Operating Supplies 16,473 46,069 15,000 17,162 15,000 5207 Small Tools & Equipment 15,085 2,239 10,000 4,711 10,000 5215 Vechicle Gasoline Charge 228,582 70,255 190,000 257,519 275,000 6101 Gas Utility 1,146 1,268 2,000 1,298 2,000 6102 Electric Utility 5,858 5,085 6,300 3,787 6,300 6103 Water Utility 5,372 4,937 3,300 4,011 3,300 6206 Contractual Services - 4,912 9,700 7,968 9,700 6207 Equipment Replacement Charge 21,315 5,985 5,559 4,169 7,906 6208 Dues & Subscriptions 1,776 275 4,100 2,003 4,100 6210 Hazard Material Disposal Fee 172 473 3,000 - 3,000 6212 Laundry & Cleaning 6,836 3,885 3,500 2,021 3,500 6214 Professional & Technical - - 1,500 - 1,500 6215 Repairs & Maintenance 4,661 471 6,000 5,059 6,000 6219 Network Operating Charge 8,000 6,000 8,000 - 8,000 6223 Training & Education - 2,615 - 6224 Vehicle Operating Charge 132,115 302,195 200,000 319,753 300,000 6254 Telephone 4,328 3,680 20,000 2,932 20,000 6282 Emergency Repair - 2,929 21,250 20,000 21,250 (106) STATE GAS TAX FUND 149,287 208,218 752,966 643,553 752,966 (4202) STREET MAINTENANCE 140,257 205,515 502,966 568,643 502,966 Salaries & Benefits 140,257 135,877 152,966 92,386 152,966 4101 Salaries Full Time 96,397 82,547 108,234 59,635 108,234 4103 Overtime 3,184 3,162 3,782 4116 Standby Pay 1,001 2,599 2,416 4117 Opt - Out Payments 3,000 2,215 3,500 785 3,500 4201 Retirement CaIPERS 8,590 18,715 6,786 5,311 6,786 4202 FICA 7,918 7,070 8,279 5,216 8,279 4203 Workers' Compensation 13,962 12,323 13,867 8,390 13,867 4204 Group Insurance 4,345 7,246 12,300 6,851 12,300 4210 OPEB Expense 1,859 0 - Maintenance & Operations - 69,638 350,000 476,257 350,000 5202 Furniture and Equipment 54,621 100,000 48,253 100,000 6214 Professional & Technical 15,017 250,000 428,005 250,000 (8203) STATE GAS TAX 250,000 52,199 250,000 Capital Outlay 250,000 52,199 250,000 8606 New Sidewalk Repair 250,000 1,092 250,000 8943 Local Streets Rehabilitation Program - 51,107 (8206) STATE GAS TAX 20,000 Maintenance & Operations 20,000 6206 Contractual Services - - 20,000 (0000) (106) STATE GAS TAX FUND 9,031 2,702 2,711 Salaries & Benefits 9,031 - - 4201 Retirement CalPERS 9,031 - - Maintenance & Operations - 2,702 2,711 6206 Contractual Services - 2,702 2,711 (110) MEASURER 1,525 24,372 6,000,000 5,994,541 600,000 (8203) STATE GAS TAX 1,525 24,372 6,000,000 5,994,541 600,000 Capital Outlay 1,525 24,372 6,000,000 5,994,541 600,000 8929 Park Place Extension 1,530 24,372 5,994,541 400,000 8943 Local Streets Rehabilitation Program (5) - 6,000,000 - 200,000 (114) PROP "C" TRANSPORTATION 159,053 220,175 1,420,000 1,272,186 1,420,000 (8203) STATE GAS TAX 159,053 220,175 1,420,000 1,272,186 1,420,000 Capital Outlay 159,053 220,175 1,420,000 1,272,186 1,420,000 8809 El Segundo Blvd: Design 159,053 220,175 - 112,186 8929 Park Place Extension - - 1,160,000 8943 Local Streets Rehabilitation Program 1,420,000 - 1,420,000 (115) AIR POLUTION REDUCTION FUND 28,797 100,000 100,000 (0000) (115) AIR POLUTION REDUCTION FUND 28,797 100,000 100,000 Capital Outlay 28,797 100,000 100,000 8105 Automotive 28,797 - 100,000 - 100,000 (117) HYPERION MITIGATION FUND 6,681 5,473 100,000 3,361 100,000 (8601) HYPERION LANSCAPING 6,681 5,473 97,892 3,361 97,892 Maintenance & Operations 6,681 5,473 97,892 3,361 97,892 6206 Contractual Services 6,014 4,915 96,892 2,868 96,892 6254 Telephone 667 558 1,000 493 1,000 (8602) HYPERION LANSCAPING 2,108 2,108 Maintenance & Operations 2,108 2,108 6286 General Admin. Charges 2,108 2,108 Page 854 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Details Fiscal Year 2022-2023 _ Department PUBLIC WORKS DEPARTMENT Actual FY 19-20 Actual FY20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 (8203) STATE GAS TAX 294,218 300,000 - Capital Outlay 294,218 300,000 8432 FY 20121 Pavement Rehab Project - 294,218 300,000 (125) STATE GRANTS 203 2,787 (4801) ADMINISTRATION 203 2,787 Maintenance & Operations 203 2,787 4301 West Basin Grant 203 2,787 (128) SBA 346,298 217,094 (8203) STATE GAS TAX 346,298 217,094 Capital Outlay 346,298 217,094 8432 FY 20/21 Pavement Rehab Project 346,298 217,094 _L131) COUNTY STORM WATER PROGRAM 62,085 (8152) PUBLIC WORKS DEPARTMENT 62,085 Capital Outlay 62,085 8212 Acacia Park Playground 62,085 (8205) PUBLIC WORKS DEPARTMENT 350,000 Capital Outlay 350,000 8301 California St. Storm Drain Impr 2019 175,000 8302 Catch Basin Inserts Installations 2020 - - 175,000 (501) WATER UTILITY FUND 25,014,884 18,520,755 31,314,039 18,609,235 31,359,005 (7102) WATER -OPERATION 24,988,458 18,349,789 27,660,239 16,492,180 27,705,205 Salaries & Benefits 2,293,302 892,077 1,653,105 1,001,502 1,653,105 4101 Salaries Full -Time 803,698 740,899 1,012,802 627,700 1,012,802 4102 Salaries Part Time 80,285 19,243 138,450 - 138,450 4103 Overtime 17,353 12,273 15,000 9,489 15,000 4113 Reimbursable Overtime 137 - - 4116 Standby Pay 25,615 16,982 30,000 15,375 30,000 4117 Opt - Out Payments 3,038 4,087 5,000 3,663 5,000 4201 Retirement CaIPERS 1,074,944 (176,698) 78,417 51,995 78,417 4202 FICA 70,385 62,529 85,902 47,802 85,902 4203 Workers' Compensation 90,163 63,533 86,787 52,107 86,787 4204 Group Insurance 205,366 187,160 199,047 182,991 199,047 4209 PARS Expense 7,900 - 9,450 4210 OPEB Expense (87,159) (39,431) - 4215 Uniform Replacement 1,577 1,499 1,700 930 1,700 Maintenance & Operations 22,689,323 17,454,212 25,995,134 15,487,178 26,040,100 5204 Operating Supplies 38,225 25,563 40,000 30,769 40,000 5207 Small Tools & Equipment 47,736 33,505 144,000 22,578 144,000 5215 Vechicle Gasoline Charge 12,490 3,563 12,500 11,834 12,500 6101 Gas Utility 1,227 1,355 1,250 1,512 1,250 6102 Electricity Utility 21,032 13,392 30,000 14,332 30,000 6201 Advertising/Publishing 1,684 130 5,000 - 5,000 6202 Depreciation Expense 187,977 132,643 6205 Other Printing & Binding - - 1,875 - 1,875 6206 Contractual Services 113,457 78,069 265,000 235,174 265,000 6207 Equipment Replacement Charge 40,593 21,533 40,840 30,630 20,025 6208 Dues & Subscriptions 4,677 3,744 10,920 1,643 10,920 6211 Insurance & Bonds 996,300 747,225 1,000,000 750,000 1,000,000 6212 Laundry & Cleaning 4,195 5,049 10,000 7,545 10,000 6213 Meetings & Travel - - 1,200 - 1,200 6214 Professional & Technical 25,742 41,428 51,330 122,147 51,330 6215 Repairs & Maintenance 6,632 648 32,250 7,130 32,250 6217 Software Maintenance 2,000 - 3,000 2,060 3,000 6219 Network Operating Charge 10,300 7,725 10,300 - 10,300 6223 Training & Education 1,075 300 8,000 5,477 8,000 6224 Vehicle Operating Charge 98,774 18,430 24,000 15,404 24,000 6235 Accrued Vac/Sick Pay 4,659 (31,881) - 6253 Postage 8,124 8,834 24,000 7,474 24,000 6254 Telephone 21,727 17,263 24,000 15,431 24,000 6256 Pavement Rehabilitation - - 13,500 1,107 13,500 6260 Equipment Leasing Costs - - 3,450 - 3,450 6283 Water Purchases - Potable 8,833,479 6,044,854 10,000,000 7,040,039 10,000,000 6285 Water Purchases - Reclaimed Water 11,493,031 9,738,180 13,500,000 6,614,229 13,500,000 6286 General Admin Charges 714,085 542,657 734,219 550,664 800,000 6301 Legal Councel 103 - - 6354 Lifeline Expense 4,500 - 4,500 Capital Outlay 5,833 3,500 12,000 3,500 12,000 8108 Computer Hardware 6,000 - 6,000 8109 Computer Software 5,833 3,500 6,000 3,500 6,000 (7103) WATER -CAPITAL 26,425 170,966 3,460,000 2,117,055 3,460,000 Capital Outlay 26,425 170,966 3,460,000 2,117,055 3,460,000 8206 Water Infrastructure Replacement 16,580 170,966 2,000,000 1,211,844 2,000,000 8207 Water Main Replacement - - 1,200,000 755,211 1,200,000 8655 AMR Meters 9,845 260,000 150,000 260,000 (0000) (501) WATER UTILITY FUND 193,800 193,800 Transfers Out 193,800 193,800 9499 Transfers Out 193,800 - 193,800 (502) SEWER FUND 4,978,088 3,430,721 6,520,356 3,470,987 6,500,017 (4301) WASTEWATER 4,949,993 3,204,776 4,966,356 3,311,225 4,946,017 Salaries & Benefits 1,418,038 946,576 918,386 696,662 918,386 4101 Salaries Full Time 608,946 484,061 645,847 465,613 645,847 4102 Salaries Part Time 11,611 7,146 15,000 - 15,000 4103 Overtime 18,767 11,080 15,000 7,802 15,000 4116 Standby Pay 17,552 13,709 15,000 14,588 15,000 Page 855 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Details Fiscal Year 2022-2023 Department PUBLIC WORKS DEPARTMENT Actual FY 19-20 � Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 4117 Opt - Out Payments 2,588 3,487 5,000 3,063 4201 Retirement CalPERS 475,277 289,647 47,138 39,592 4202 FICA 49,993 38,630 49,163 36,581 4203 Workers' Compensation 61,526 48,371 59,086 45,578 4204 Group Insurance 94,249 73,137 67,152 74,395 4209 PARS Expense 7,900 7,900 9,450 4210 OPEB Expense 69,630 (30,591) - Maintenance & Operations 3,526,122 2,254,700 4,037,970 2,610,885 5203 Repair & Maintenance Supplies 5204 Operating Supplies 5207 Small Tools & Equipment 5215 Vechile Gasoline Charge 6101 Gas Utility 6102 Electric Utility 6103 Water Utility 6202 Depreciation Expense 6206 Contractual Services 6207 Equipment Replacement Charge 6208 Dues & Subscriptions 6211 Insurance & Bonds 6212 Laundry & Cleaning 6214 Professional & Technical 6215 Repairs & Maintenance 6217 Software Maintenance 6219 Network Operating Charge 6223 Training & Education 6224 Vehicle Operating Charge 6235 Accrued Vac/Sick Pay 6253 Postage 6254 Telephone 6286 General Admin Charges Capital Outlay 8108 Computer Hardware 8109 Computer Software (8204) SANITRY SEWER CIP Capital Outlay 8212 Acacia Park Playground 24,167 - 13,201 9,466 11,952 2,925 1,778 1,385 39,533 29,205 1,061 909 644,643 358,819 1,884,461 1,260,247 80,237 33,351 308,100 3,788 62,166 3,400 1,829 22,151 7,081 7,196 11,505 397,875 5,833 5,833 28,094 28,094 231,075 2,362 6,706 2,550 1,187 5,528 (8,679) 6,099 9,208 302,358 3,500 3,500 225,945 225,945 200,000 50,000 37,800 1,000 9,000 1,000 61,100 2,900 2,600,000 66,827 1,000 500,000 4,500 20,000 230,000 2,250 3,400 2,100 12,000 27,986 10,123 2,458 48,644 887 0 1,497,208 50,120 375,000 1,939 20,000 229,040 1,809 23,340 Proposed FY 22-23 5,000 47,138 49,163 59,086 67,152 4,017,631 50,000 37,800 1,000 9,000 1,000 61,100 2,900 2,600,000 46,488 1,000 500,000 4,500 20,000 230,000 2,250 3,400 2,100 12,000 15,000 6,611 15,000 9,000 8,901 9,000 409,093 306,820 409,093 10,000 3,678 10,000 5,000 178 5,000 5,000 3,500 5,000 1,437, 500 159,762 1,437,500 1,437,500 159,762 1,437,500 8647 Sewer Main Repair (Annual Program) 18,249 25,945 675,000 47,262 675,000 8650 Sewer Pump Station #1 650,000 - 650,000 8655 AMR Meters 9,845 - 112,500 112,500 112,500 (0000) (502) SEWER FUND 116,500 116,500 Transfers Out 116,500 116,500 9499 Transfers Out 116,500 - 116,500 (505) SOLID WASTE 248,012 168,372 270,000 270,000 270,000 (0000) (505) SOLID WASTE 248,012 168,372 270,000 270,000 270,000 Maintenance & Operations 248,012 168,372 270,000 270,000 270,000 6206 Contractual Services 248,012 168,372 270,000 270,000 270,000 (601) EQUIPMENT REPLACEMENT 29,430 2,198,749 166,118 (2601) GOVERNMENT BUILDINGS 428 22,239 Capital Outlay 428 22,239 8104 Capital/Equipment 258 677 8105 Capital/Automotive 170 21,562 (4101) ENGINEERING 20,899 3,055 Capital Outlay 20,899 3,055 8104 Equipment 570 584 8105 Automotive 20,329 2,471 (4201) STREET SERVICES 560 330 Capital Outlay 560 330 8108 Computer Hardware 560 330 (4202) STREET MAINTENANCE 151,935 439,125 55,684 Capital Outlay 151,935 439,125 55,684 8104 Equipment 17,145 3,181 8105 Automotive 151,935 421,980 52,503 (4205) TRAFFIC SAFETY 143,559 10,391 Capital Outlay 143,559 10,391 8104 Equipment 6,000 8105 Automotive 137,559 10,391 (4301) WASTEWATER 842,563 46,488 Capital Outlay 842,563 46,488 8104 Equipment 167,255 12,946 8105 Automotive 656,308 33,542 8108 Computer Hardware 19,000 - (4601) EQUIPMENT MAINTENANCE (122,504) 116,892 7,906 Capital Outlay (122,504) 116,892 7,906 8105 Automotive (122,504) 76,892 6,951 8106 Communication 40,000 955 (7102) WATER -OPERATION 634,723 20,025 Capital Outlay 634,723 20,025 8104 Equipment 39,410 - 8105 Automotive 569,713 20,025 8108 Computer Hardware 25,600 Grand Total 37,842,481 33,998,311 55,365,538 35,526,174 48,712,962 Page 856 of 1213 CITY OF EL SEGUNDO RECREATION, PARKS, AND LIBRARY DEPARTMENT ORGANIZATION CHART FISCAL YEAR 2022-2023 RECREATION AND PARKS DIRECTOR OF LIBRARY ARTS AND CULTURE COMMISSION COMMUNITY SERVICES BOARD ADVISORY COMMITTEE SENIOR ADMINISTRATIVE SENIOR ADMINISTRATIVE ANALYST SPECIALIST RECREATION LIBRARY PARK MAINTENANCE SUPERINTENDENT MANAGER SUPERINTENDENT RECREATION SUPERVISOR ' RECREATION SUPERVISOR (AQUATICS) IF I+�I (YOUTH/TEENS) RECREATION RECREATION COORDINATOR COORDINATOR VARIOUS RECREATION RECREATION PERSONNEL - PERSONNEL (2 FTE) AQUATICS (39 FTE) RECREATION SUPERVISOR (SPORTS/ FACILITIES/ COLLABORATIONS) kF RECREATION PERSON TEENS (3 FTE) RECREATION SUPERVISOR (ADULTS/ SENIORS/ EVENTS) RECREATION PERSONNEL- VARIOUS RECREATION - REC OPS (9 FTE) PERSONNEL (3 FTE) TRANSPORTATION PERSONNEL (5 FTE) RECREATION PERSONNEL - SPORTS (2 FTE) EDUCATION AND OUTREACH SCHOOL MAIN LIBRARIES LIBRARY RICHMOND LIBRARIAN SCHOOL LIB. ASSISTANT P/T (.60 FTE) CENTER SCHOOL LIB. ASSISTANT P/T (.60 FTE) MIDDLE SCHOOL LIB. ASSISTANT P/T (.60 FTE) HIGH SCHOOL LIB. ASSISTANT P/T (.51 FTE) CULTURAL DEVELOPMENT AND COMMUNICATIONS CULTURALARTS COORDINATOR SENIOR LIBRARY ASSISTANT LIBRARY LIBRARY 1 ASSISTANT ASSISTANT T LIB. ASSISTANT P/T 0.5 FTE) SUPPORT SERVICES SENIOR LIBRARY ASSISTANT LIBRARY ASSISTANT LIBRARY CLERK I (PIT 3.5 FTE) PARK MAINTENANCE SUPERVISOR (PARKS, ATHLETIC FIELDS) PARK MAINTENANCE WORKER (8) PARK MAINTENANCE SUPERVISOR (TREES, MAINTENANCE CONTRACT) TREE MAINTENANCE WORKER (2) Page 857 of 1213 CITY OF EL SEGUNDO RECREATION, PARKS, AND LIBRARY DEPARTMENT FOUR-YEAR PERSONNEL SUMMARY FISCAL YEARS 2019-2020 TO 2022-2023 ADOPTED ADOPTED ADOPTED PROPOSED DEPARTMENT/POSITION TITLE FY 2019-20 FY 2020-21 FY 2021-22 1 FY 2022-23 Recreation, Parks, and Library Department Director of Recreation, Parks, and Library Director of Recreation & Parks Director of Library Services Library Manager Recreation Superintendent Cultural Arts Coordinator Executive Assistant Librarian I Librarian II Library Assistant Park Facilities Technician Park Maintenance Superintendent Park Maintenance Supervisor Park Maintenance Worker 11 Recreation Coordinator Recreation Supervisor Senior Administrative Analyst Senior Administrative Specialist Senior Librarian Senior Library Assistant Tree Maintenance Worker Sub -total Full -Time Part -Time FTEs Park Maintenance Worker I Library Assistant Library Clerk I Lifeguards Recreation Leader Sub -total Part -Time Total Recreation, Parks and Library Dept. - - 1.00 1.00 1.00 0.50 - - 1.00 1.00 - - - - 1.00 1.00 1.00 1.00 1.00 1.00 - - 1.00 1.00 1.00 1.00 1.00 - 2.00 2.00 1.00 1.00 1.00 - - - 3.00 3.00 3.00 3.00 - - 1.00 1.00 - 1.00 1.00 1.00 - 2.00 2.00 2.00 - 5.00 5.00 5.00 2.00 2.00 2.00 2.00 4.00 4.00 4.00 4.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 3.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 24.00 31.50 32.00 31.00 3.00 3.00 - - 3.91 2.49 3.80 - 3.50 3.50 3.50 - 37.00 37.00 38.00 - 26.00 26.00 25.00 - 73.41 71.99 70.30 - 97.41 103.49 102.30 31.00 Page 858 of 1213 CITY OF EL SEGUNDO RECREATION, PARKS, AND LIBRARY DEPARTMENT PROFILE MISSION STATEMENT: The El Segundo Recreation, Parks, and Library Department strives to be the heart of community wellbeing by connecting people of all ages to engaging experiences, information, and new ideas within our libraries, parks, and recreation facilities. VISION: We Engage... We Inspire... We Play CORE VALUES: Community • Diversity • Fun • Lifelong Learning • Innovation • Integrity • Quality Teamwork • Tradition The Recreation, Parks, and Library Department has 21 full-time positions and 70.41 part-time FTE positions within the Library and Recreation Divisions. ADMINISTRATION: Provides overall direction and resources for continual improvements in services, programs, and facilities based on community input and in collaboration with the Library Board of Trustees, Recreation and Parks Commission, Arts and Culture Advisory Committee, Friends of the Library, El Segundo Unified School District (ESUSD), Wiseburn Unified School District, developers, and other partners. LIBRARY AND CULTURAL ARTS: Cultivates the library and community as environments for learning, connections, and vitality by conducting enriching literary and cultural programs for all ages and supporting public art and experiences via the Cultural Development Program. Supports educational development by providing a wide-ranging collection of books and other materials to meet varying needs and interests as well as staff assistance in locating and using print and electronic resources. In coordination with the Friends of the Library, provides access to the History Room Archives and Photograph Collection. RECREATION: Provides opportunities for people of all ages to participate in a multitude of classes, programs, events and transportation services throughout El Segundo's parks, fields, and facilities. Works in cooperation with residents, community groups and other City departments to be collaborative in service delivery. Facilitates and liaisons with community stakeholders, including the Youth Sports Council, Youth Drama Boosters, and El Segundo Co -Op Nursery School to provide well-balanced community resource distribution. Page 859 of 1213 ACCOMPLISHMENTS IN FISCAL YEAR 2021-2022: • Reopened all recreational facilities and restored in -person library and recreational programming for all ages, including small- and large-scale events. • Implemented many of the Cultural Development initiatives recommended by the Arts and Culture Advisory Committee, including poets during outdoor dining, Festival of Holidays and successfully selected an El Segundo poet laureate. • Created and implemented RecStar, a part-time training program to develop new Recreation professionals. • Contracted with Lyft and Metro Micro as an alternate transportation service. • Completed the RFP Process for Transportation Services. • Completed the RFP Process for El Segundo's Integrated Library System. • Developed a staff wellness challenge in partnership with Kaiser and the Human Resource Department. • Completed Hockey Rink Improvements. • Completed Recreation Parks Needs Assessment to better plan for future improvements to the Teen Center Complex, Joslyn Center, Checkout Building, and Clubhouse to meet the needs of our evolving community. • Implemented weekly in -person Library programs at Park Vista to address social isolation in older adult residents. • Restored full services to all four school libraries including reopening Center Street Elementary and High School libraries after facility renovations, and expanded services at the Richmond Street Elementary and High School libraries. • Received City Council approval for eliminating adult overdue fines, making the Library fine -free. GOALS AND OBJECTIVES FOR FISCAL YEAR 2022-2023 • Continue the progress towards an Age Friendly City certification, including completing a community needs assessment and developing an Action Plan for City Council approval. • Continue the progress in the updating of the Athletic Field and Facility Use Allocation Policy in partnership with the Youth Sports Council and Recreation and Parks Commission. • Complete Checkout Building Restroom Renovation in collaboration with Public Works. • Review all recreation programming and operations for long-term viability, especially with respect to the Aquatics Center and Plunge. • Continue to review implementation of a few of the Cultural Development initiatives i.e. development of a TEDx Conference, and expanded cultural arts programming targeting youth. • Evaluate the RFP for the El Segundo's Integrated Library System and move it forward for approval to the City Council. • Evaluate the RFP for the El Segundo's Transportation Services and move it forward for approval to the City Council. • Complete and implement the redesign of the Recreation, Parks, and Library Department website and social media. • Work in collaboration with various departments to complete the Library Park Learning Garden, and the Checkout Building Restroom renovations. • Schedule a joint meeting with the City Council and Recreation and Parks Commission to discuss the Recreation Parks Needs Assessment. • Expand school library offerings to include online resource instruction. Page 860 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Fiscal Year 2022-2023 Department RECREATION PARK AND LIBRARY DEPARTMENT Actual FY 19-20 Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22.23 (001) GENERAL FUND 7,644,642 13,015,133 8,184,207 5,029,131 8,675,569 (4203) PARK MAINTENANCE - 1,848,258 2,305,976 1,814,192 2,821,684 Salaries & Benefits - 1,045,384 1,292,145 923,422 1,425,069 Maintenance & Operations - 802,874 1,013,831 890,770 1,396,615 (5101) PARKS -ADMINISTRATION 634,467 264,735 - - Salaries & Benefits 560,740 219,284 - - Maintenance & Operations 73,728 45,451 - (5102) PARKS -OPERATION 2,559,346 3,694 - Salaries & Benefits 1,405,260 - - Maintenance & Operations 1,154,087 3,694 - (5201) RECREATION -OPERATION 503,272 359,117 625,637 364,149 602,704 Salaries & Benefits 450,323 344,075 520,679 338,413 514,342 Maintenance & Operations 52,949 15,041 104,958 25,737 88,362 (5202) RECREATION -AQUATICS 241,881 77,405 644,042 47,999 104,738 Salaries & Benefits 232,552 66,066 612,092 42,003 100,738 Maintenance & Operations 9,329 11,340 31,950 5,995 4,000 (5203) RECREATION -CULTURAL ARTS 272,979 236,594 447,903 258,825 384,656 Salaries & Benefits 224,595 214,317 335,703 171,223 272,456 Maintenance & Operations 48,383 22,277 112,200 87,601 112,200 (5204) RECREATION -SPORTS 243,167 187,387 273,694 159,400 298,618 Salaries & Benefits 210,654 184,659 216,194 140,244 228,618 Maintenance & Operations 32,513 2,728 57,500 19,156 70,000 (5205) RECREATION -TEEN CENTER 78,534 31,947 107,778 52,737 65,097 Salaries & Benefits 68,129 28,109 94,828 43,848 47,147 Maintenance & Operations 10,405 3,839 12,950 8,889 17,950 (5206) RECREATIONJOSLYN CENTER 224,183 115,533 281,625 143,417 289,849 Salaries & Benefits 197,589 112,011 212,125 126,085 220,249 Maintenance & Operations 26,594 3,522 69,500 17,332 69,600 (5208) FARMERS MARKET 28,720 18,760 41,369 23,833 49,451 Salaries & Benefits 19,735 17,462 30,969 21,464 37,051 Maintenance & Operations 8,985 1,298 10,400 2,368 12,400 (5210) SPECIAL EVENTS 45,874 34,210 137,946 76,317 191,206 Salaries & Benefits 5,591 826 70,246 9,773 50,106 Maintenance & Operations 40,283 33,385 67,700 66,543 141,100 (5213) WISEBURN AQUATIC CENTER 519,918 614,106 1,072,886 579,291 1,049,131 Salaries & Benefits 498,754 569,752 995,036 520,087 903,451 Maintenance & Operations 21,164 44,354 77,850 59,204 145,680 (5214) HILLTOP AQUATIC CENTER - - - 16,291 48,681 Salaries & Benefits - - - 15,598 43,681 Maintenance & Operations - - - 693 5,000 (5418) CENTENNIAL CELEBRATION 483 161 - 252,490 Salaries & Benefits - - - 145,390 Maintenance & Operations 483 161 - 107,100 (6101) LIBRARY -ADMINISTRATION 673,282 7,999,941 417,896 335,298 595,945 Salaries & Benefits 382,787 7,857,594 362,896 283,286 540,945 Maintenance & Operations 290,495 142,348 55,000 52,012 55,000 (6102) LIBRARY -SUPPORT SERVICES 534,219 434,747 922,668 404,875 761,354 Salaries & Benefits 514,462 401,099 661,756 329,501 486,368 Maintenance & Operations 19,757 33,648 260,912 75,374 274,986 (6103) LIBRARY -YOUTH SERVICES 485,697 504,939 446,081 446,009 563,308 Salaries & Benefits 450,913 410,105 319,481 327,934 427,648 Maintenance & Operations 34,784 94,834 126,600 118,076 135,660 (6104) LIBRARY- PUBLIC INFORMATION SERVICES 537,204 283,379 331,736 275,214 459,493 Salaries & Benefits 437,617 281,031 316,336 269,100 439,743 Maintenance & Operations 99,587 2,348 15,400 6,114 19,750 (6105) LIBRARY - ESUSD SCHOOL SUPPORT 61,416 219 126,970 31,284 137,165 Salaries & Benefits 61,416 219 126,970 31,284 137,165 (112) PROP "A" TRANSPORTATION 231,840 64,135 434,043 67,426 322,165 (5292) DIAL -A -RIDE 218,141 64,135 299,828 65,352 286,577 Salaries & Benefits 42,536 4,925 136,896 - 136,896 Maintenance & Operations 175,605 59,210 162,932 65,352 149,681 (5293) SHUTTLE - - 100,627 - 2,000 Salaries & Benefits - - 96,127 - - Maintenance & Operations - - 4,500 - 2,000 (5294) RECREATION TRIPS 3,430 - 28,588 2,073 28,588 Salaries & Benefits 651 - 15,588 - 15,588 Maintenance & Operations 2,779 - 13,000 2,073 13,000 (5295) ADMINISTRATION 9,075 - - Salaries & Benefits 9,075 - - (5297) BUY -DOWN 1,194 - 5,000 - 5,000 Maintenance & Operations 1,194 - 5,000 - 5,000 (114) PROP "C" TRANSPORTATION 22,632 350 130,127 4,781 130,127 (5293) SHUTTLE 22,632 350 130,127 4,781 130,127 Salaries & Benefits 16,536 - 96,127 - 96,127 Maintenance & Operations 6,097 350 34,000 4,781 34,000 (125) STATE GRANTS 43,880 188,087 200,000 (5102) PARKS -OPERATION - 188,087 200,000 - Maintenance & Operations - 188,087 200,000 - (6101) LIBRARY -ADMINISTRATION 43,880 - - Maintenance & Operations 43,880 - - (601) EQUIPMENT REPLACEMENT (20,242) 1,826,804 238,444 (4203) PARK MAINTENANCE 1,346,772 - 207,815 Capital Outlay 1,346,772 - 207,815 (5102) PARKS -OPERATION (28,700) - Capital Outlay (28,700) - - (5201) RECREATION -OPERATION 127,691 - 9,162 Capital Outlay 127,691 - 9,162 (5292) DIAL -A -RIDE 305,827 - 10,381 Capital Outlay 305,827 - 10,381 (6101) LIBRARY -ADMINISTRATION 8,457 - Capital Outlay 8,457 - - (6102) LIBRARY -SUPPORT SERVICES 46,514 - 11,086 Capital Outlay 46,514 - 11,086 (7021 TRUST FUNDS - SPECIAL REVENUEIDONATIONS 94,858 48,436 695,000 48,026 (5101) PARKS -ADMINISTRATION 47,460 25,000 475,000 - Maintenance & Operations 47,460 25,000 475,000 - (5102) PARKS -OPERATION 1,369 - 177,000 - Maintenance & Operations 1,369 - 177,000 - (5205) RECREATION -TEEN CENTER 5,953 - 10,000 - Maintenance & Operations 5,953 - 10,000 - Page 861 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Fiscal Year 2022-2023 Department RECREATION PARK AND LIBRARY DEPARTMENT Actual FY 19-20 Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 (5206) RECREATION40SLYN CENTER - 2,910 15,000 - Maintenance & Operations - 2,910 15,000 - (5210) SPECIAL EVENTS 26,211 8,832 2,000 35,483 Maintenance & Operations 26,211 8,832 2,000 35,483 (6101) LIBRARY -ADMINISTRATION 13,366 11,693 6,000 12,542 Maintenance & Operations 13,366 11,693 6,000 12,542 (5211) RECREATION PARK AND LIBRARY DEPARTMENT 500 - 10,000 - Maintenance & Operations 500 - 10,000 - (704) CULTURAL DEVELOPMENT FUND 408,819 605,346 107,378 326,000 (0000) (704) CULTURAL DEVELOPMENT FUND - 408,819 605,346 107,378 326,000 Salades & Benefits - 8,361 98,496 57,021 105,000 Maintenance & Operations - 457 506,850 50,357 221,000 Transfers Out 400,000 Grand Total 8,017,611 13,724,959 Page 862 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary By Account Fiscal Year 2022-2023 001 GENERAL FUND RECREATION PARK AND LIBRARY DEPARTMENT Actual FY 19-20 --A Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 (001) GENERAL FUND 7,644,642 13,015,133 8,184,207 5,029,131 8,675,569 Salaries & Benefits 5,721,115 11,751,992 6,167,456 3,593,266 6,020,166 4101 Salaries Full Time 2,650,369 1,949,353 2,552,205 1,779,520 2,819,029 4102 ESUSD - Salaries Part Time 54,834 196 113,600 27,465 122,721 4102 Salaries Part Time 1,269,781 1,007,315 2,043,624 969,424 1,815,312 4103 Overtime 33,755 30,921 24,096 35,000 4113 Reimbursable Overtime - - 3,000 - 4116 Standby Pay - - 2,139 4117 Opt - Out Payments 8,025 5,645 3,500 5,855 4,833 4201 Retirement CalPERS 791,942 562,315 466,064 165,696 269,117 4202 FICA 311,601 233,356 359,346 221,297 344,348 4203 Workers' Compensation 252,301 186,641 272,182 175,511 282,725 4204 Group Insurance 287,467 219,851 340,335 217,850 313,480 4207 CalPERS UAL Expense - 7,555,314 - 4210 OPEB Expense 50,483 (0) - 4210 OPEB liability - 0 - 4215 Uniform Replacement 10,555 1,085 13,600 4,413 13,600 Maintenance & Operations 1,923,527 1,263,141 2,016,751 1,435,865 2,655,403 4999 Cash Over/Short 15 240 - 5204 Operating Supplies 184,290 116,621 222,978 143,454 229,600 5206 Computer Supplies 976 - - 5207 Small Tools & Equipment 650 1,232 2,700 - 2,700 5501 Adult Books & Other Printed Material - 36,696 45,000 41,110 71,610 5501 Books/Other Printed Material 51,030 - - 5503 Author Event/Printed Materials 492 - - 5505 Young Peoples Books 19,442 13,828 20,000 17,338 5507 School Library Material 1,595 5,874 3,200 3,839 6082 Broadband Fiber 14,520 - - 6101 Gas - 2,270 9,500 7,253 10,000 6101 Gas Utility 14,328 13,589 5,150 4,911 5,600 6102 Electric Utility 117,265 90,442 119,000 85,119 129,600 6103 Water Utility 202,622 147,175 204,000 159,724 244,200 6201 Advertising/Publishing 24,331 3,785 44,000 8,530 58,150 6201 Advertising/Publishing - Library Admin 1,033 - - 6201 Advertising/Publishing-Library Youth Ser - - 1,000 1,249 1,050 6205 Other Printing & Binding 1,231 1,088 2,500 - 2,500 6206 Contractual Services 479,603 387,872 560,700 533,847 941,100 6207 Equipment Replacement Charge 314,504 167,408 163,623 122,718 228,063 6208 Dues & Subscriptions 5,444 1,512 7,750 5,821 9,080 6211 Insurance & Bonds - - 16,600 - 16,600 6212 Laundry & Cleaning 6,615 4,340 6,500 6,500 7,000 6213 Meetings & Travel 7,870 290 14,550 1,825 15,100 6214 Professional & Technical 99,243 35,670 209,000 117,441 278,850 6215 Repairs & Maintenance 86,237 53,253 71,500 75,065 108,000 6216 Rental Charges - - 1,200 487 1,500 6217 Software Maintenance 52,094 - - 6219 Network Operating Charge 137,905 103,400 137,900 - 137,900 6223 Training & Education 5,275 3,708 25,250 7,728 19,700 6249 Fees & Licenses 4,757 508 12,250 3,156 14,000 6253 Postage 271 10 2,500 5 2,500 6254 Telephone 44,114 38,112 50,900 38,985 58,350 6260 Equipment Leasing Costs 1,643 1,216 7,000 1,278 7,350 6263 Commissioners Expense 1,900 1,400 2,500 300 2,500 6277 Resource Databases 23,577 15,893 25,000 21,596 28,400 6409 Audiovisual Materials 957 264 2,000 4,261 2,100 6410 E-Books 17,698 15,444 21,000 22,324 22,300 Grand Total E 7,644,642 13,015,133 8,184,207 5,029,131 8,675,569 Page 863 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Details Fiscal Year 2022-2023 RECREATION PARK AND LIBRARY DEPARTMENT Actual FY 19-20 Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 (001) GENERAL FUND 7,644,642 13015133 8,184,207 5,029,131 8,675569 (4203) PARK MAINTENANCE - 1,848,258 2,305,976 1,814,192 2,821,684 Salaries & Benefits - 1,045,384 1,292,145 923,422 1,425,069 4101 Salaries Full Time - 585,246 785,128 556,185 891,794 4102 Salaries Part Time - 72,954 132,000 71,839 122,000 4103 Overtime - 871 12,388 5,000 4116 Standby Pay - - 2,139 4117 Opt - Out Payments 500 - 500 4201 Retirement CalPERS - 150,463 51,885 53,460 59,998 4202 FICA - 52,509 70,750 51,544 78,396 4203 Workers'Compensation - 96,942 110,475 89,673 125,376 4204 Group Insurance - 85,316 137,807 84,758 138,405 4215 Uniform Replacement - 1,085 3,600 1,436 3,600 Maintenance & Operations - 802,874 1,013,831 890,770 1,396,615 5204 Operating Supplies - 55,281 57,000 55,660 75,000 5207 Small Tools & Equipment - 1,232 2,700 - 2,700 6101 Gas Utility - 9,092 4,700 4,911 5,600 6102 Electric Utility - 49,921 67,000 51,814 75,000 6103 Water Utility - 141,683 200,000 156,873 240,000 6206 Contractual Services - 337,733 473,000 431,080 693,000 6207 Equipment Replacement Charge - 159,434 151,431 118,284 207,815 6208 Dues & Subscriptions - 480 1,000 943 1,500 6212 Laundry & Cleaning - 4,340 6,500 6,500 7,000 6214 Professional & Technical - - 1,000 510 1,000 6215 Repairs & Maintenance - 36,840 40,000 56,304 75,000 6216 Rental Charges - - 700 487 1,000 6223 Training & Education - 1,225 4,000 1,534 4,000 6254 Telephone - 5,612 4,800 5,870 8,000 (5101) PARKS -ADMINISTRATION 634,44,735 67 26 - - Salaries & Benefits 560,740 219,284 - - 4101 Salaries Full Time 361,198 131,132 - 4102 Salaries Part Time 13,100 1,433 - - 4201 Retirement CaIPERS 105,546 62,525 - 4202 FICA 27,523 11,384 - 4203 Workers'Compensation 11,709 1,603 - 4204 Group Insurance 34,774 11,207 - 4210 OPEB Expense 6,890 (0) - Maintenance & Operations 73,728 45,451 - 5204 Operating Supplies 18,382 5,081 - 6206 Contractual Services - 6,000 - 6207 Equipment Replacement Charge 11,857 5,725 - 6208 Dues & Subscriptions 420 165 - 6213 Meetings & Travel 601 - - 6215 Repairs & Maintenance 4,977 - - 6219 Network Operating Charge 20,700 15,500 - 6223 Training & Education 965 650 - 6253 Postage 197 10 - 6254 Telephone 13,728 10,920 - 6263 Commissioners Expense 1,900 1,400 - (5102) PARKS -OPERATION 2,559,346 3,694 - Salaries & Benefits 1,405,260 - - 4101 Salaries Full Time 755,062 - - 4102 Salaries Part Time 121,119 - - 4103 Overtime 9,721 - - 4117 Opt - Out Payments 25 - - 4201 Retirement CalPERS 199,068 - - 4202 FICA 69,959 - - 4203 Workers'Compensation 130,205 - - 4204 Group Insurance 104,423 - - 4210 OPEB Expense 14,499 - - 4215 Uniform Replacement 1,179 - - Maintenance & Operations 1,154,087 3,694 - 5204 Operating Supplies 71,893 - - 5207 Small Tools & Equipment 650 - - 6101 Gas Utility 4,685 - - 6102 Electric Utility 65,772 - - 6103 Water Utility 199,803 3,694 - 6206 Contractual Services 438,778 - - 6207 Equipment Replacement Charge 290,527 - - 6208 Dues & Subscriptions 1,246 - - 6212 Laundry & Cleaning 6,615 - - 6214 Professional & Technical 944 - - 6215 Repairs & Maintenance 66,326 - - 6219 Network Operating Charge 5 - - 6223 Training & Education 1,010 - - 6254 Telephone 5,834 - - (5201) RECREATION -OPERATION 503,272 359,117 625,637 364,149 602,704 Salaries & Benefits 450,323 344,075 520,679 338,413 514,342 4101 Salaries Full Time 140,516 107,328 143,316 102,884 147,274 4102 Salaries Part Time 193,307 157,747 262,000 177,317 275,100 4103 Overtime - 9 17 4201 Retirement CaIPERS 48,478 34,663 47,700 8,851 19,894 4202 FICA 25,438 20,084 31,063 21,329 26,398 4203 Workers'Compensation 13,754 10,921 16,699 11,545 17,534 4204 Group Insurance 16,922 13,322 9,901 13,492 18,141 4210 OPEB Expense 2,533 (1) - 4215 Uniform Replacement 9,376 - 10,000 2,977 10,000 Maintenance & Operations 52,949 15,041 104,958 25,737 88,362 4999 Cash Over/Short 15 240 - 5204 Operating Supplies 16,452 12,833 29,578 20,950 14,000 6201 Advertising/Publishing 15,182 - 30,000 1,994 30,000 6205 Other Printing & Binding 986 1,051 2,500 - 2,500 6207 Equipment Replacement Charge 6,280 - 9,162 6208 Dues & Subscriptions 185 64 400 207 500 6213 Meetings & Travel 1,483 (41) 3,000 - 3,000 6214 Professional & Technical 6,000 820 7,500 461 6215 Repairs & Maintenance 11,200 - 1,500 - 1,500 6219 Network Operating Charge 20,700 - 20,700 6223 Training & Education 1,446 74 3,500 986 3,500 6254 Telephone - - - 1,140 3,500 Page 864 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Details Fiscal Year 2022-2023 rrt RECREATION PARK AND LIBRARY DEPARTMENT Actual FY 19-20 Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 (5202) RECREATION -AQUATICS 241,881 77,405 644,042 47,999 104,738 Salaries & Benefits 232,552 66,066 612,092 42,003 100,738 4101 Salaries Full Time 51,454 2,800 66,012 - 4102 Salaries Part Time 135,182 48,846 405,806 37,580 75,000 4103 Overtime 2,038 - - 4117 Opt - Out Payments 2,250 - - 4201 Retirement CaIPERS 17,364 8,306 64,139 - 4202 FICA 14,606 3,974 36,094 2,875 5,738 4203 Workers'Compensation 7,872 2,140 19,439 1,548 20,000 4204 Group Insurance 843 - 20,602 - 4210 OPEB Expense 943 - - Maintenance & Operations 9,329 11,340 31,950 5,995 4,000 5204 Operating Supplies 4,308 5,067 16,000 1,674 6101 Gas Utility 185 80 450 - 6208 Dues & Subscriptions 100 240 500 - 6214 Professional & Technical 2,576 - 3,000 1,234 6215 Repairs & Maintenance 686 4,641 2,000 - 6223 Training & Education 410 150 6,000 2,235 6254 Telephone 1,064 1,162 4,000 852 4,000 (5203) RECREATION -CULTURAL ARTS 272,979 236,594 447,903 258,825 384,656 Salaries & Benefits 224,595 214,317 335,703 171,223 272,456 4101 Salaries Full Time 85,563 115,864 154,524 103,785 164,018 4102 Salaries Part Time 77,710 34,806 99,100 31,647 55,495 4103 Overtime - - 222 4117 Opt - Out Payments 2,750 2,215 3,000 1,785 2,167 4201 Retirement CaIPERS 34,743 35,687 20,689 9,556 14,615 4202 FICA 13,042 11,696 19,403 10,514 16,793 4203 Workers'Compensation 6,930 6,299 25,685 5,663 9,044 4204 Group Insurance 2,249 7,750 13,302 8,052 10,324 4210 OPEB Expense 1,609 0 - Maintenance & Operations 48,383 22,277 112,200 87,601 112,200 5204 Operating Supplies 4,315 2,111 10,000 4,228 10,000 6206 Contractual Services 20,010 18,978 28,000 57,045 28,000 6208 Dues & Subscriptions 100 - 200 - 200 6214 Professional & Technical 22,454 1,953 70,000 26,328 70,000 6249 Fees & Licenses 1,505 (765) 4,000 - 4,000 (5204) RECREATION -SPORTS 243,167 187,387 273,694 159,400 298,618 Salaries & Benefits 210,654 184,659 216,194 140,244 228,618 4101 Salaries Full Time 98,014 75,055 100,105 70,766 102,022 4102 Salaries Part Time 28,091 30,295 60,000 31,352 78,000 4103 Overtime 15,657 26,075 1,253 4201 Retirement CalPERS 33,736 22,376 15,858 8,893 9,213 4202 FICA 10,956 10,156 12,249 8,614 13,772 4203 Workers'Compensation 5,856 5,415 6,596 4,259 7,417 4204 Group Insurance 16,414 15,288 21,386 15,106 18,194 4210 OPEB Expense 1,929 (0) - Maintenance & Operations 32,513 2,728 57,500 19,156 70,000 5204 Operating Supplies 16,012 985 18,600 4,730 31,100 6208 Dues & Subscriptions 90 - 800 - 800 6211 Insurance & Bonds 600 - 600 6214 Professional & Technical 16,411 1,743 37,000 14,426 37,000 6249 Fees & Licenses 500 - 500 (5205) RECREATION -TEEN CENTER 78,534 31,947 107,778 52,737 65,097 Salaries & Benefits 68,129 28,109 94,828 43,848 47,147 4101 Salaries Full Time 53 - - 4102 Salaries Part Time 50,872 24,898 75,000 37,928 42,182 4201 Retirement CalPERS 11,210 280 11,000 1,456 - 4202 FICA 3,896 1,905 5,738 2,902 3,227 4203 Workers'Compensation 2,098 1,026 3,090 1,563 1,738 Maintenance & Operations 10,405 3,839 12,950 8,889 17,950 5204 Operating Supplies 8,006 2,401 10,000 7,802 10,000 6208 Dues & Subscriptions 165 - 350 - 350 6214 Professional & Technical - 5,000 6249 Fees & Licenses - - 500 - 500 6254 Telephone 2,234 1,438 2,100 1,087 2,100 (5206) RECREATION40SLYN CENTER 224,183 115,533 281,625 143,417 289,849 Salaries & Benefits 197,589 112,011 212,125 126,085 220,249 4101 Salaries Full Time 85,425 72,193 96,288 68,097 98,206 4102 Salaries Part Time 53,592 2,913 53,000 32,876 58,000 4103 Overtime 5,700 3,402 1,562 4201 Retirement CaIPERS 27,483 19,036 37,559 6,167 38,554 4202 FICA 11,236 6,177 11,421 7,844 11,568 4203 Workers'Compensation 5,962 3,235 6,151 4,225 6,230 4204 Group Insurance 6,413 5,055 7,706 5,313 7,691 4210 OPEB Expense 1,778 1 - Maintenance & Operations 26,594 3,522 69,500 17,332 69,600 5204 Operating Supplies 5,598 1,152 15,500 6,649 15,500 6208 Dues & Subscriptions 387 - 500 1,087 600 6214 Professional & Technical 17,248 - 49,000 7,163 49,000 6216 Rental Charges - - 500 - 500 6254 Telephone 3,362 2,370 4,000 2,433 4,000 (5208) FARMERS MARKET 28,720 18,760 41,369 23,833 49,451 Salaries & Benefits 19,735 17,462 30,969 21,464 37,051 4101 Salaries Full Time 6 - - 4102 Salaries Part Time 17,275 15,561 25,918 19,204 32,000 4201 Retirement CalPERS 420 69 2,000 - 2,000 4202 FICA 1,322 1,190 1,983 1,469 1,983 4203 Workers'Compensation 712 641 1,068 791 1,068 Maintenance & Operations 8,985 1,298 10,400 2,368 12,400 5204 Operating Supplies 2,099 25 3,800 716 3,800 6201 Advertising/Publishing 1,669 - 2,000 - 4,000 6214 Professional&Technical 1,965 - 1,000 - 1,000 6249 Fees & Licenses 3,252 1,273 3,600 1,652 3,600 (5210) SPECIAL EVENTS 45,874 34,210 137,946 76,317 191,206 Salaries & Benefits 5,591 826 70,246 9,773 50,106 4101 Salaries Full Time 33,036 - 4102 Salaries Part Time 4,998 727 16,200 6,713 16,200 4103 Overtime - - 2,059 30,000 4201 Retirement CaIPERS 5 13 4,071 91 2,000 4202 FICA 382 56 3,766 591 1,239 Page 865 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Details Fiscal Year 2022-2023 - Department RECREATION PARK AND LIBRARY DEPARTMENT Actual FY 19-20 Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 4203 Workers'Compensation 206 30 2,028 319 667 4204 Group Insurance - - 11,145 0 Maintenance & Operations 40,283 33,385 67,700 66,543 141,100 5204 Operating Supplies 13,719 5,639 16,500 8,084 22,100 6201 Advertising/Publishing 6,233 2,745 1,500 4,932 16,000 6206 Contractual Services 20,332 25,000 49,700 41,722 103,000 6214 Professional & Technical - - 11,806 (5213) WISEBURN AQUATIC CENTER 519,918 614,106 1,072,886 579,291 1,049,131 Salaries & Benefits 498,754 569,752 995,036 520,087 903,451 4101 Salaries Full Time 32,811 65,121 83,172 85,060 148,948 4102 Salaries Part Time 382,828 425,490 720,000 354,779 642,600 4103 Overtime - 564 6,489 4117 Opt - Out Payments - 1,215 2,035 2,167 4201 Retirement CalPERS 27,849 18,130 95,215 9,794 14,961 4202 FICA 32,063 38,057 61,443 34,494 49,472 4203 Workers'Compensation 17,051 20,275 33,091 18,473 34,746 4204 Group Insurance 5,106 899 2,115 8,965 10,557 4210 OPEB Expense 1,045 (0) - Maintenance & Operations 21,164 44,354 77,850 59,204 145,680 5204 Operating Supplies 12,065 14,828 18,000 13,456 20,000 6201 Advertising/Publishing 1,247 1,040 7,500 1,351 5,000 6208 Dues & Subscriptions 100 415 500 704 980 6211 Insurance & Bonds 16,000 - 16,000 6213 Meetings & Travel 1,361 267 6,050 294 6,000 6214 Professional & Technical 4,649 17,678 10,000 35,038 75,000 6215 Repairs & Maintenance - 8,357 7,000 4,365 10,000 6223 Training & Education 1,444 1,545 6,150 2,261 6,200 6249 Fees & Licenses - - 3,650 1,504 5,000 6254 Telephone 298 224 3,000 231 1,500 (5214) HILLTOP AQUATIC CENTER - - - 16,291 48,681 Salaries & Benefits - - - 15,598 43,681 4102 Salaries Part Time - - - 13,956 39,700 4202 FICA - - 1,068 2,481 4203 Workers'Compensation - - 575 1,500 Maintenance & Operations - - - 693 5,000 5204 Operating Supplies - - - 383 4,000 6214 Professional & Technical - - 310 6249 Fees & Licenses - 400 6254 Telephone - 600 (5418) CENTENNIAL CELEBRATION 483 161 - 252,490 Salaries & Benefits - - - 145,390 4102 Salaries Part Time - - - 134,000 4202 FICA - - - 10,251 4203 Workers'Compensation - - - 1,139 Maintenance & Operations 483 161 - 107,100 6206 Contractual Services 483 161 - 107,100 (6101) LIBRARY -ADMINISTRATION 673,282 7,999,941 417,896 335,298 595,945 Salaries & Benefits 382,787 7,857,594 362,896 283,286 540,945 4101 Salaries Full Time 262,586 208,378 285,746 217,015 431,645 4102 Salaries Part Time (5,247) - 5,775 4201 Retirement CaIPERS 77,096 58,604 35,290 18,436 36,729 4202 FICA 19,044 15,577 20,286 19,695 34,759 4203 Workers'Compensation 7,373 5,966 2,000 5,822 9,099 4204 Group Insurance 17,199 13,754 19,574 16,543 28,712 4207 CalPERS UAL Expense - 7,555,314 - 4210 OPEB Expense 4,734 (0) - Maintenance & Operations 290,495 142,348 55,000 52,012 55,000 5204 Operating Supplies 4,566 3,552 16,500 7,303 10,000 5206 Computer Supplies 130 - - 6082 Broadband Fiber 14,520 - - 6101 Gas Utility 9,457 4,418 - 6102 Electric Utility 51,493 24,577 - 6103 Water Utility 2,820 1,798 2,851 6201 Advertising/Publishing - Library Admin 1,033 - - 6206 Contractual Services - - 10,000 4,000 10,000 6207 Equipment Replacement Charge 12,120 2,250 - 6208 Dues & Subscriptions 2,651 148 500 2,880 1,000 6213 Meetings & Travel 2,210 64 2,500 1,505 3,000 6214 Professional & Technical 889 - 4,500 - 10,000 6215 Repairs & Maintenance - - 16,500 11,550 16,500 6217 Software Maintenance 52,094 - - 6219 Network Operating Charge 117,200 87,900 - 6223 Training & Education - 39 2,000 - 2,000 6253 Postage 74 - 5 6254 Telephone 17,594 16,386 20,411 6260 Equipment Leasing Costs 1,643 1,216 1,207 6263 Commissioners Expense - - 2,500 300 2,500 (6102) LIBRARY -SUPPORT SERVICES 534,219 434,747 922,668 404,875 761,354 Salaries & Benefits 514,462 401,099 661,756 329,501 486,368 4101 Salaries Full Time 253,238 197,767 389,354 190,827 276,945 4102 Salaries Part Time 121,504 87,829 132,600 75,041 119,514 4103 Overtime 397 - - 4201 Retirement CalPERS 70,721 65,472 45,887 16,423 24,038 4202 FICA 28,690 22,726 39,930 20,912 30,329 4203 Workers'Compensation 15,456 11,767 21,506 10,954 16,048 4204 Group Insurance 19,731 15,538 32,479 15,344 19,494 4210 OPEB Expense 4,723 0 - Maintenance & Operations 19,757 33,648 260,912 75,374 274,986 5204 Operating Supplies 3,398 2,136 5,000 4,400 5,250 6101 Gas - 2,270 9,500 7,253 10,000 6102 Electric Utility - 15,943 52,000 33,305 54,600 6103 Water Utility 4,000 - 4,200 6205 Other Printing & Binding 37 37 - 6207 Equipment Replacement Charge - - 5,912 4,434 11,086 6208 Dues & Subscriptions 3,000 - 3,150 6213 Meetings & Travel - - 1,000 - 1,000 6214 Professional & Technical 16,323 13,237 19,000 18,950 22,000 6219 Network Operating Charge 117,200 - 117,200 6223 Training & Education - 25 1,800 - 2,000 6253 Postage 2,500 - 2,500 Page 866 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Details Fiscal Year 2022-2023 Department RECREATION PARK AND LIBRARY DEPARTMENT Actual FY 19-20 Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 6254 Telephone - - 33,000 6,961 34,650 6260 Equipment Leasing Costs - - 7,000 71 7,350 (6103) LIBRARY -YOUTH SERVICES 485,697 504,939 446,081 446,009 563,308 Salaries & Benefits 450,913 410,105 319,481 327,934 427,648 4101 Salaries Full Time 265,982 194,946 220,056 186,401 273,335 4102 Salaries Part Time 30,891 102,501 12,000 71,160 74,000 4103 Overtime 242 - - 4113 Reimbursable Overtime 3,000 - 4117 Opt - Out Payments 3,000 2,215 2,035 4201 Retirement CaIPERS 71,442 50,908 14,998 16,171 23,495 4202 FICA 26,133 22,924 17,752 19,859 22,823 4203 Workers'Compensation 12,372 12,346 9,561 10,695 12,248 4204 Group Insurance 35,792 24,264 42,114 21,612 21,748 4210 OPEB Expense 5,057 1 - Maintenance & Operations 34,784 94,834 126,600 118,076 135,660 5204 Operating Supplies 1,809 3,419 3,000 3,256 3,150 5206 Computer Supplies 448 - - 5501 Adult Books & Other Printed Material - 36,696 45,000 41,110 71,610 5505 Young Peoples Books 19,442 13,828 20,000 17,338 5507 School Library Material 1,595 5,874 3,200 3,839 6201 Advertising/Publishing-Library Youth Bar - - 1,000 1,249 1,050 6205 Other Printing & Binding 41 - - 6213 Meetings & Travel 298 - 1,000 26 1,050 6214 Professional & Technical 6,100 - - 6215 Repairs & Maintenance 3,049 3,415 4,500 2,847 5,000 6223 Training & Education - - 900 231 1,000 6277 Resource Databases 2,003 15,893 25,000 21,596 28,400 6409 Audiovisual Materials - 264 2,000 4,261 2,100 6410 E-Books - 15,444 21,000 22,324 22,300 (6104) LIBRARY - PUBLIC INFORMATION SERVICES 537,204 283,379 331,736 275,214 459,493 Salaries & Benefits 437,617 281,031 316,336 269,100 439,743 4101 Salaries Full Time 258,346 193,523 195,468 197,975 284,842 4102 Salaries Part Time 44,558 1,315 50,000 2,258 51,520 4103 Overtime - - 105 4201 Retirement CalPERS 66,781 35,782 19,773 16,398 23,620 4202 FICA 23,108 14,926 18,778 15,446 25,732 4203 Workers'Compensation 12,481 8,027 10,113 8,254 13,814 4204 Group Insurance 27,600 27,457 22,204 28,664 40,215 4210 OPEB Expense 4,743 0 - Maintenance & Operations 99,587 2,348 15,400 6,114 19,750 5204 Operating Supplies 1,669 2,109 3,500 4,165 5,700 5206 Computer Supplies 399 - - 5501 Books/Other Printed Material 51,030 - - 5503 Author Event/Printed Materials 492 - - 6201 Advertising/Publishing - - 3,000 253 3,150 6205 Other Printing & Binding 166 - - 6213 Meetings & Travel 1,917 - 1,000 - 1,050 6214 Professional & Technical 3,685 239 7,000 1,216 8,850 6223 Training & Education - - 900 481 1,000 6277 Resource Databases 21,574 - - 6409 Audiovisual Materials 957 - - 6410 E-Books 17,698 - - (6105) LIBRARY - ESUSD SCHOOL SUPPORT 61,416 219 126,970 31,284 137,165 Salaries & Benefits 61,416 219 126,970 31,284 137,165 4101 Salaries Full Time 114 - 525 4102 ESUSD - Salaries Part Time 54,834 196 113,600 27,465 122,721 4202 FICA 4,204 15 8,690 2,141 9,388 4203 Workers'Compensation 2,264 8 4,680 1,153 5,056 (112) PROP "A" TRANSPORTATION 231,840 64,135 434,043 67,426 322,165 (5292) DIAL -A -RIDE 218,141 64,135 299,828 65,352 286,577 Salaries & Benefits 42,536 4,925 136,896 - 136,896 4102 Salaries Part -Time 37,892 4,411 105,000 - 105,000 4201 Retirement CalPERS 185 - 11,000 - 11,000 4202 FICA 2,899 337 8,033 - 8,033 4203 Workers'Compensation 1,561 177 12,863 - 12,863 Maintenance & Operations 175,605 59,210 162,932 65,352 149,681 5204 Operating Supplies - - 500 - 500 5215 Vehicle Gasoline Charge 23,655 568 31,000 499 31,000 6207 Equipment Replacement Charges 51,559 10,355 19,632 14,724 10,381 6211 Insurance & Bonds 54,400 40,000 54,400 40,800 54,400 6214 Professional & Technical 1,335 1,050 10,000 6,482 8,000 6223 Training & Education - - 2,000 - - 6224 Vehicle Operating Charge 44,652 7,237 45,000 2,846 45,000 6254 Telephone 5 - 400 - 400 (5293) SHUTTLE - - 100,627 - 2,000 Salaries & Benefits - - 96,127 - - 4102 Salaries Part -Time - - 73,500 - - 4201 Retirement CalPERS 8,000 - - 4202 FICA - - 5,623 - - 4203 Workers'Compensation - - 9,004 - - Maintenance & Operations - - 4,500 - 2,000 5204 Operating Supplies - - 500 - 500 6201 Advertising/Publishing 500 - 1,500 6214 Professional & Technical - - 3,500 - - (5294) RECREATION TRIPS 3,430 - 28,588 2,073 28,588 Salaries & Benefits 651 - 15,588 - 15,588 4102 Salaries Part -Time 576 - 12,000 - 12,000 4201 Retirement CaIPERS 8 - 1,200 - 1,200 4202 FICA 44 - 918 - 918 4203 Workers'Compensation 24 - 1,470 - 1,470 Maintenance & Operations 2,779 - 13,000 2,073 13,000 5204 Operating Supplies 80 - - 6216 Rental Charges 2,699 - 13,000 2,076 13,000 6413 Lyft Rides Reimbursements - - (3) (5295) ADMINISTRATION 9,075 - - Salaries & Benefits 9,075 - - 4101 Salaries Full -Time 8,125 - - 4202 FICA 614 - - 4203 Workers'Compensation 335 - - 4204 Group Insurance 2 - - Page 867 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Details Fiscal Year 2022-2023 - E Department RECREATION PARK AND LIBRARY DEPARTMENT Actual FY 19-20 Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 (5297) BUY -DOWN 1,194 - 5,000 - 5,000 Maintenance & Operations 1,194 - 5,000 - 5,000 5204 Operating Supplies 1,194 - 5,000 - 5,000 (114) PROP "C" TRANSPORTATION 22,632 350 130,127 4,781 130,127 (5293) SHUTTLE 22,632 350 130,127 4,781 130,127 Salaries & Benefits 16,536 - 96,127 - 96,127 4102 Salaries Part Time 14,795 - 73,500 - 73,500 4201 Retirement CalPERS 8,000 - 8,000 4202 FICA 1,132 - 5,623 - 5,623 4203 Workers'Compensation 610 - 9,004 - 9,004 Maintenance & Operations 6,097 350 34,000 4,74,000 81 3 6206 Beach Cities Transit 6,097 350 30,000 4,781 30,000 6214 Professional & Technical - - 4,000 - 4,000 (5102) PARKS -OPERATION - 188,087 200,000 - Maintenance & Operations - 188,087 200,000 - 3620 CA Prop 68 Acacia Park - 188,087 200,000 - (6101) LIBRARY -ADMINISTRATION 43,880 - - Maintenance & Operations 43,880 - - 3625 California State Library 10,000 - - 6082 CALIFA -Broadband Fiber 33,880 - - (601) EQUIPMENT REPLACEMENT (20,242) 1,826,804 238,444 (4203) PARK MAINTENANCE 1,346,772 - 207,815 Capital Outlay 1,346,772 - 207,815 8104 Equipment 927,788 - 182,462 8105 Automotive 418,984 - 25,353 (5102) PARKS -OPERATION (28,700) - Capital Outlay (28,700) - - 8104 Equipment (28,700) - - (5201) RECREATION -OPERATION 127,691 - 9,162 Capital Outlay 127,691 - 9,162 8104 Equipment 14,984 - 516 8105 Automotive 112,707 - 8,646 (5292) DIAL -A -RIDE 305,827 - 10,381 Capital Outlay 305,827 - 10,381 8105 Automotive 305,827 - 10,381 (6101) LIBRARY -ADMINISTRATION 8,457 - Capital Outlay 8,457 - - 8104 Equipment 8,457 - - 8108 Computer Hardware - - - (6102) LIBRARY -SUPPORT SERVICES 46,514 - 11,086 Capital Outlay 46,514 - 11,086 8104 Equipment 46,514 - 11,086 (702) TRUST FUNDS - SPECIAL REVENUEIDONATIONS 94,858 48,436 695,000 48,026 (5101) PARKS -ADMINISTRATION 47,460 25,000 475,000 - Maintenance & Operations 47,460 25,000 475,000 - 2605 Parks & Recreation Outreach Expenses 613 - 15,000 - 2608 Park Beautification Expenses 5,261 - 7,000 - 2609 LA Kings Expenditures - 25,000 50,000 - 5418 Plunge Rehabilitation 400,000 - 5419 Haunted House Expenses 41,586 - 3,000 - (5102) PARKS -OPERATION 1,369 - 177,000 - Maintenance & Operations 1,369 - 177,000 - 2601 Tree Musketeers Expenses 2,000 - 2608 Aquatics Expense 1,369 - 175,000 - (5205) RECREATION -TEEN CENTER 5,953 - 10,000 - Maintenance & Operations 5,953 - 10,000 - 5204 Teen Center Expenses 5,953 - 10,000 - (5206) RECREATIONJOSLYN CENTER - 2,910 15,000 - Maintenance & Operations - 2,910 15,000 - 5204 Joslyn Center Expenses - 2,910 15,000 - (5210) SPECIAL EVENTS 26,211 8,832 2,000 35,483 Maintenance & Operations 26,211 8,832 2,000 35,483 2601 Recreation Special Events Expenses 26,211 8,832 2,000 35,483 (6101) LIBRARY -ADMINISTRATION 13,366 11,693 6,000 12,542 Maintenance & Operations 13,366 11,693 6,000 12,542 2561 Library Administration Expenses 13,366 11,693 6,000 12,542 (5211) RECREATION PARK AND LIBRARY DEPARTMENT 500 - 10,000 - Maintenance & Operations 500 - 10,000 - 2601 Recreation Drama Expenses 500 - 10,000 - (704) CULTURAL DEVELOPMENT FUND 408,819 605,346 107,378 326,000 (0000) (704) CULTURAL DEVELOPMENT FUND - 408,819 605,346 107,378 326,000 Salaries & Benefits - 8,361 98,496 57,021 105,000 4101 Salaries Full Time - 6,740 65,466 43,264 71,970 4103 Overtime - - 315 4201 Retirement CalPERS - 626 4,105 3,907 4,105 4202 FICA - 516 5,008 3,303 5,008 4203 Workers'Compensation - 278 2,697 1,795 2,697 4204 Group Insurance - 202 21,220 4,437 21,220 Maintenance & Operations - 457 506,850 50,357 221,000 5204 Operating Supplies - 457 - 10,000 6206 Contractual Services - - 263,425 47,957 203,000 6214 Professional & Technical - - 243,425 2,400 8,000 Transfers Out - 400,000 - 9301 Transfer -Capital Improvements 400000 Grand Total 8,017,611 13,724,959 12,075,527 5,256,741 9,692,305 Page 868 of 1213 CITY OF EL SEGUNDO NON -DEPARTMENTAL PROFILE The Non -Departmental budget is used to "house" expenditures that are not specifically attributed or allocated to a particular department in the City. Non -Departmental merely serves as a cost -center. Examples of budgeted expenditures that are housed in the Non -Departmental cost -center are: Vacation and Sick leave payouts — Since it is unknown which employees may leave the City during the fiscal year, the estimated amount for payouts is temporarily included in Non -Departmental. Retirement/CaIPERS — Previously, this applied to the Retirement Benefit Plan (RBP) which allows for replacement of the annual allowance that exceeds the Internal Revenue Code (IRC) Section 415 dollar limit. CaIPERS retirees who became CaIPERS members prior to January 1, 2013 and whose combined reportable compensation, benefit factor, retirement contributions, and service credit cause their annual retirement allowance to exceed the Section 415 dollar limits are eligible to participate in the RBP. This expenditure is now captured in the department the former employees retired from. Group Insurance — Applies to the medical premium paid on behalf of retirees. The current amount approved by the City Council ranges from $585 to $1,650 per month per retiree, depending on the employee group that the employee retired from. PARS (Public Agency Retirement Services) Expense — Applies to retirement enhancement plan funding for certain active employees and retirees within the Supervisory and Professional Employees Association. Contractual Service — Accounts for the Pitney Bowes contract for postage meter used Citywide. Equipment Replacement Charge —Accounts for replacement of other equipment not specifically assigned to a department and used Citywide. General Liability Insurance — Accounts for the insurance premium paid to the Independent Cities Risk Management Authority (ICRMA) for coverage above the City's self -insured retention (SIR). Professional/Technical — Accounts for the administrative cost for PARS. Networking Operating Charge — Under review for all departments for charges from the Information Systems Division. Unemployment Compensation — Accounts for the reimbursements to the Employment Development Department (EDD) for unemployment benefits claims for employees who did not voluntarily leave the City. Telephone — Accounts for the general telephone number for City Hall, Police, and Fire. Credit Card Fees — Accounts for charges for use of credit cards as payments for City services; the City accepts credit card payments for any services provided by the departments. Community Promotion — Accounts for the annual employee recognition program, which is being moved to the Human Resources Department for FY 2022-2023. ESUSD Funding Agreement — Accounts for the agreement with El Segundo Unified School District for the City to pay for crossing guards. Capital Outlay — Accounts for various technology equipment temporarily housed (as listed below) in Non - Departmental until the Technology Committee makes its' recommendations. 187 Page 869 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Fiscal Year 2022-2023 Department NON DEPARTMENT Actual FY 19-20 Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 (001) GENERAL FUND 6,836,754 6,351,560 5,904,993 5,399,832 6,128,801 (2901) NON DEPARTMENT 5,969,635 5,678,966 5,530,371 4,862,913 6,128,801 Salaries & Benefits 4,731,772 4,129,909 4,430,553 3,977,551 4,787,983 Maintenance & Operations 1,237,863 1,549,057 1,099,818 885,362 1,340,818 (2902) AHIMT 654,268 667,986 374,622 536,829 Salaries & Benefits 307,836 384,868 374,622 357,690 Maintenance & Operations 346,432 283,118 179,139 (2903) CIVIL UNREST MAY 2020 212,851 4,608 89 Salaries & Benefits 192,491 4,608 89 Maintenance & Operations 20,360 - - (501) WATER UTILITY FUND 87 (2903) CIVIL UNREST MAY 2020 87 - Salaries & Benefits 87 (502) SEWER FUND 261 (2903) CIVIL UNREST MAY 2020 261 - Salaries & Benefits 261 - (601) EQUIPMENT REPLACEMENT 582,490 44,900 (2901) NON DEPARTMENT - 582,490 44,900 Capital Outlay 582,490 44,900 (603) WORKERS COMP RESERVE/INSURANCE 48 (2903) CIVIL UNREST MAY 2020 48 - Salaries & Benefits 48 Grand Total 6,837,150 6,351,560 6,487,483 5,444,732 6,128,801 Page 870 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Details Fiscal Year 2022-2023 - Department NON DEPARTMENT Actual FY 19-20 Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 (001) GENERAL FUND 6,836,754 6,351,560 5,904,993 5,399,832 6,128,801 (2901) NON DEPARTMENT 5,969,635 5,678,966 5,530,371 4,862,913 6,128,801 Salaries & Benefits 4,731,772 4,129,909 4,430,553 3,977,551 4,787,983 4108 Vacation Leave Payout 325,274 932,780 350,000 620,135 325,000 4109 Vac/SickPay- Termination 631,553 - 575,000 - 550,000 4112 Sick Leave Payout 381,566 585,473 250,000 488,404 250,000 4201 Retirement CalPERS (71,875) (95,378) 43,132 4202 FICA 2,000 - - 4204 Group Insurance 3,296,515 2,643,047 3,000,000 2,474,317 3,150,000 4207 CalPERS UAL - - 176,553 176,533 367,983 4209 PARS Expense 142,200 1,305 79,000 170,100 145,000 4251 CalPERS Payments 24,538 62,683 4,929 Maintenance & Operations 1,237,863 1,549,057 1,099,818 885,362 1,340,818 4907 Interest Expense 20 - - 4999 Cash Over/Short 9 - 3 5204 Operating Supplies 11 (5) - 6139 Bank Service Charges 73,159 58,326 38,000 14,328 38,000 6206 Contractual Services 21,534 23,668 26,268 25,945 26,268 6207 Equipment Replacement Charge 2,357 - - 6208 Dues & Subscriptions 2,700 - - 6211 Insurance & Bonds 526,000 400,000 500,000 375,000 750,000 6214 Professional & Technical 68,461 610,524 16,000 76,185 33,000 6219 Network Operating Charge 8,600 - 8,600 - 8,600 6222 Lease Payment Parking Garage 294,175 221,449 300,000 224,040 300,000 6244 Other Unclassified Expense 19,697 42,769 5,000 1,719 5,000 6247 Unemployment Compensation 115,429 99,023 50,000 - 20,000 6253 Postage 2,750 973 47 6254 Telephone 8,180 5,622 10,000 4,378 9,000 6260 Equipment Leasing Costs 1,643 380 467 6297 Credit Card Fees 18,243 23,256 15,000 32,300 15,000 6401 Community Promotion 15,000 - - 6405 ESUSD Funding Agreement 59,897 63,071 130,950 130,950 135,950 (2902) AHIMT 654,268 667,986 374,622 536,829 Salaries & Benefits 307,836 384,868 374,622 357,690 4101 Salaries Full Time 6,930 96,643 53,715 4102 Salaries Part Time 240,539 225,509 348,000 241,179 4103 Overtime 29,197 22,182 20,741 4113 Reimbursable Overtime - - 3,883 4201 Retirement CalPERS - 6 2,229 4202 FICA 20,764 26,342 26,622 24,443 4203 Workers' Compensation 10,156 14,187 11,500 4204 Group Insurance 250 - - Maintenance & Operations 346,432 283,118 179,139 5204 Operating Supplies 181,591 95,706 39,003 5206 Computer Supplies 194,349 2,389 - 5420 Reimbursable Expenditures (513,482) (87,437) (125,535) 6106 Covid Vaccinations 9,921 702 6206 Contractual Services - 1,771 - 6213 Meetings & Travel 42,879 14,683 830 6214 Professional & Technical 329,858 215,371 255,722 6260 Equipment Leasing Costs 4,012 600 - 6301 Legal Councel 107,225 30,114 8,417 (2903) CIVIL UNREST MAY 2020 212,851 4,608 89 Salaries & Benefits 192,491 4,608 89 4101 Salaries Full Time 126,032 735 28 4103 Overtime 66,460 3,873 62 Maintenance & Operations 20,360 - 5204 Operating Supplies 20,360 (501) WATER UTILITY FUND 87 (2903) CIVIL UNREST MAY 2020 87 Salaries & Benefits 87 4101 Salaries Full Time 87 (502) SEWER FUND 261 (2903) CIVIL UNREST MAY 2020 261 Salaries & Benefits 261 4101 Salaries Full Time 261 - (601) EQUIPMENT REPLACEMENT 582,490 44,900 (2901) NON DEPARTMENT 582,490 ",90o Capital Outlay 582,490 44,900 8104 Equipment 114,517 - 8105 Automotive 467,973 - 8108 Computer Hardware 44,900 (603) WORKERS COMP RESERVE/INSURANCE 48 (2903) CIVIL UNREST MAY 2020 48 Salaries & Benefits 48 4101 Salaries Full Time 48 Page 871 of 1213 Grand Total 6,837,150 6,351,560 6,487,483 5,444,732 6,128,801 Page 872 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Fiscal Year 2022-2023 - Department INTERNAL SERVICES Actual FY 19-20 Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 (602) LIABILITY INSURANCE 2,639,779 4,357,502 3,094,306 2,306,250 3.572.125 (0000) INTERNAL SERVICES 2,639,779 4,357,502 3,094,306 2,306,250 3,572,125 Salaries & Benefits 201,070 107,939 99,306 64,162 97,125 Maintenance & Operations 2,438,708 4,249,563 2,995,000 2,242,088 3,475,000 (603) WORKERS COMP RESERVE/INSURANCE 4,579,295 4,017,161 3,490,975 2,124,069 3,263,365 (2321) WORKERS COMP RESERVE/INSURANCE 4,579,295 4,016,757 3,490,975 2,124,029 3,263,365 Salaries & Benefits 262,757 255,012 240,975 135,695 240,975 Maintenance & Operations 4,316,538 3,761,746 3,250,000 1,988,333 3,022,390 (2331) WORKERS COMP RESERVE/INSURANCE 404 40 Maintenance & O erations 404 40 Grand Total 7,219,074 8,374,662 6,585,281 4,430,319 6,835,490 Page 873 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary Details Fiscal Year 2022-2023 - Department INTERNAL SERVICES i Actual FY 19-20 Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 (602) LIABILITY INSURANCE 2,639,779 4,357,502 3,094,306 2,306,250 3.572.125 (0000) INTERNAL SERVICES 2,639,779 4,357,502 3,094,306 2,306,250 3,572,125 Salaries & Benefits 201,070 107,939 99,306 64,162 97,125 4101 Salaries Full Time 72,390 38,047 79,751 51,991 78,210 4200 Pension Expense - GASB 68 103,696 53,194 - 4201 Retirement CalPERS 21,975 14,712 6,712 4,164 6,072 4202 FICA 4,761 2,543 5,696 3,389 5,696 4203 Workers' Compensation 637 330 558 364 558 4204 Group Insurance 4,778 2,552 6,589 4,255 6,589 4210 OPEB Expense (7,166) (3,440) - Maintenance & Operations 2,438,708 4,249,563 2,995,000 2,242,088 3,475,000 5204 Operating Supplies - - 215 6211 Insurance & Bonds 1,220,827 874,225 1,150,000 1,361,694 1,530,000 6214 Professional & Technical 27,330 16,675 95,000 - 95,000 6246 Claims Expense (SIR) 1,185,387 3,358,784 1,750,000 880,179 1,850,000 6301 Legal Councel 5,165 (121) - (603) WORKERS COMP RESERVE/INSURANCE 4,579,295 4,017,161 3,490,975 2,124,069 3,263,365 (2321) WORKERS COMP RESERVE/INSURANCE 4,579,295 4,016,757 3,490,975 2,124,029 3,263,365 Salaries & Benefits 262,757 255,012 240,975 135,695 240,975 4101 Salaries Full -Time 66,698 66,005 196,119 110,382 196,119 4200 Pension Expense - GASB 68 164,162 164,187 - 4201 Retirement CalPERS 23,226 18,529 15,801 8,944 15,801 4202 FICA 4,493 5,073 14,269 7,652 14,269 4203 Workers' Compensation 588 550 1,373 773 1,373 4204 Group Insurance 4,886 3,837 13,413 7,944 13,413 4210 OPEB Expense (1,296) (3,170) - Maintenance & Operations 4,316,538 3,761,746 3,250,000 1,988,333 3,022,390 5204 Operating Supplies - - 129 6208 Dues & Subscriptions - - 118,641 6211 Insurance & Bonds 1,141,231 966,623 1,250,000 900,129 1,022,390 6214 Professional & Technical 975 1,056 - 6223 Training & Education - - 415 6246 Claims Expense (SIR) 3,174,064 2,794,067 2,000,000 968,203 2,000,000 6254 Telephone - - 816 6301 Legal Councel 268 - - (2331) WORKERS COMP RESERVE/INSURANCE - 404 40 Maintenance & Operations 404 40 5204 Operating Supplies - 40 Grand Total 7,219,074 8,374,662 6,585,281 4,430,319 6,835,490 Page 874 of 1213 CITY OF EL SEGUNDO EQUIPMENT REPLACEMENT FUND PROFILE As an internal service fund, the Equipment Replacement Fund accounts for in-house charges to City departments to accumulate funding for future replacement of equipment used by the departments. The Fund also accounts for the proceeds from sale of surplus equipment. The Finance Department maintains the Equipment Replacement schedule and works closely with all impacted Departments to ensure accuracy of the schedule. The charges are based on the estimated replacement cost of the equipment using the projected life and an inflationary factors (percentages) depending on the type of equipment. During fiscal year 2017-2018, the threshold of equipment to be added to the schedule was raised to $5,000, which is consistent to the City's capitalization policy. The adopted budget for fiscal year 2022-2023 includes appropriations for equipment that are scheduled to be replaced based on the current methodology, regardless of whether the equipment will actually be replaced or not in the fiscal year. In addition, if the equipment is being replaced, but has not accumulated full funding, the department has to make a request for additional funding to make up the difference from the General Fund. For future budgeting, staff will be recommending some procedural changes to more efficiently manage the Fund. These changes include: • Consider adjusting the estimated replacement cost every year, based on inflationary factors, e.g., CPI, as compared to what have been originally used; note actual cost when the equipment is replaced. Also, there is an outstanding loan balance from the Equipment Replacement Fund to the enterprise Golf Fund in the amount of approximately $5.7 million. This outstanding inter -fund loan will need to be addressed during FY 2022-23 through a formal loan adoption and repayment scheduled approved by the City Council in compliance with the City's formal inter -fund loan policy. A portion of the revenues generated by the new Topgolf facility will be dedicated towards repayment of the inter -fund loan, in accordance with the Topgolf Revenue Allocation Policy adopted by City Council in May 2021. 191 Page 875 of 1213 CITY OF EL SEGUNDO Proposed Budget Summary By Account Fiscal Year 2022-2023 601 EQUIPMENT REPLACEMENT Department INTERNAL SERVICES Actual FY 19-20 Actual FY 20-21 Adopted FY 21-22 YTD 03/31/22 Proposed FY 22-23 8104 Capital - Equipment 16,024 139,650 431,802 323,852 591,952 8105 Capital - Automotive 4,454 530,065 397,549 577,752 8106 Capital - Communication 63,463 15,354 11,516 122,442 8108 Capital - Computer 47,843 119,200 59,706 44,780 94,847 Total Capital Outlay 131,784 258,850 1,036,927 777,695 1,386,992 Page 876 of 1213 CITY OF EL SEGUNDO SCHEDULE OF EQUIPMENT ELIGIBLE FOR REPLACEMENT Fiscal Year 2022-2023 Annual Replacement Charge Capital Outlay Eligible To Be Replaced Classification FY 22-23 FY 22-23 CITY CLERK 14,438 (1301) ADMINISTRATION 14,438 8104 Equipment - 14,438 CITY MANAGER 22,629 240,988 (2102) COMMUNICATIONS 22,629 240,988 8104 Equipment 22,629 215,988 8105 Automotive - 25,000 FIRE DEPARTMENT 308,436 4,810,977 (3201) ADMINISTRATION 5,300 41,200 8104 Equipment - 17,350 8105 Automotive 5,300 23,850 (3202) SUPPRESSION 231,509 4,106,626 8104 Equipment 35,084 638,728 8105 Automotive 169,081 2,989,971 8106 Communication 15,473 320,890 8108 Computer 11,872 157,037 (3203) PARAMEDIC 50,913 420,547 8104 Equipment 25,266 198,387 8105 Automotive 25,646 211,160 8106 Communication - 11,000 (3204) PREVENTION 10,560 58,609 8105 Automotive 10,560 58,609 (3205) ENVIRONMENTAL SAFETY 3,292 69,445 8104 Equipment - 24,300 8105 Automotive 3,292 45,145 (3255) EMERGENCY MANAGEMENT 6,862 114,549 8104 Equipment 4,704 95,724 8106 Communication 2,158 18,825 INFORMATION TECHNOLOGY DEPARTMENT 266,798 2,018,296 (2505) INFORMATION TECHNOLOGY DEPARTMENT 266,798 2,018,296 8104 Equipment 174,093 735,847 8105 Automotive 1,808 16,384 8106 Communication 8,253 54,947 8108 Computer 82,644 1,211,117 NON DEPARTMENT - 541,263 (2901) NON DEPARTMENT - 541,263 8104 Equipment 99,817 8105 Automotive 29,000 8108 Computer - 412,446 POLICE DEPARTMENT 378,554 3,545,252 (3101) ADMINISTRATION 378,554 3,353,367 8104 Equipment 115,073 1,022,553 8105 Automotive 166,922 1,099,572 8106 Communication 96,559 1,231,241 (3107) COMMUNITY CENTER - 191,885 8106 Communication - 191,885 PUBLIC WORKS DEPARTMENT 166,120 3,190,868 (2601) GOVERNMENT BUILDINGS 22,239 618,667 8104 Equipment 677 66,934 8105 Automotive 21,562 551,732 (4101) ENGINEERING 3,055 39,954 8104 Equipment 584 17,155 8105 Automotive 2,471 22,800 (4201) STREET SERVICES 330 14,890 8108 Computer 330 14,890 (4202) STREET MAINTENANCE 55,685 694,810 8104 Equipment 3,181 20,326 8105 Automotive 52,503 674,484 (4205) TRAFFIC SAFETY 10,391 153,950 Page 877 of 1213 CITY OF EL SEGUNDO SCHEDULE OF EQUIPMENT ELIGIBLE FOR REPLACEMENT Fiscal Year 2022-2023 Annual Replacement Charge Capital Outlay Eligible To Be Replaced Classification FY 22-23 FY 22-23 8104 Equipment - 6,000 8105 Automotive 10,391 147,950 (4301) WASTEWATER 46,488 889,051 8104 Equipment 12,946 180,201 8105 Automotive 33,542 689,850 8108 Computer - 19,000 (4601) EQUIPMENT MAINTENANCE 7,906 124,798 8104 Equipment 955 4,945 8105 Automotive 6,951 79,853 8106 Communication - 40,000 (7102) WATER -OPERATION 20,025 654,748 8104 Equipment - 39,410 8105 Automotive 20,025 589,738 8108 Computer - 25,600 RECREATION PARK AND LIBRARY DEPARTMENT 238,444 2,076,255 (4203) PARK MAINTENANCE 207,815 1,565,593 8104 Equipment 182,462 1,121,256 8105 Automotive 25,353 444,336 (5201) RECREATION -OPERATION 9,162 136,854 8104 Equipment 516 15,500 8105 Automotive 8,646 121,354 (5292) DIAL -A -RIDE 10,381 316,209 8105 Automotive 10,381 316,209 (6102) LIBRARY -SUPPORT SERVICES 11,086 57,600 8104 Equipment 11,086 57,600 COMMUNITY DEVELOPMENT 6,010 158,574 (2402) PLANNING 2,694 31,139 8104 Equipment 2,694 31,139 (2403) BUILDING & SAFETY 3,316 127,435 8105 Automotive 3,316 127,435 Grand Total 1,386,992 16,596,911 Page 878 of 1213 CITY OF EL SEGUNDO WORKERS' COMPENSATION INSURANCE FUND PROFILE As an internal service fund, the Workers' Compensation Insurance Fund accounts for charges to the departments for their share of workers' compensation claims and administrative costs of the self-insurance program. The City belongs to the Independent Cities Risk Management Authority (ICRMA), a joint -powers authority of 18 participating members, for the purpose of pooling the City's risk for workers' compensation claims and losses with those member cities. ICRMA pool covers up to the first $1.25 million in workers' compensation claims, of which the City is liable for its self -insured retention (SIR) of $500,000 for FY 2021-22 The member cities fund the pooled layer at a 75% confidence level. Claims above $1.25 million up to the statutory limit are covered by the insurance carriers: Response Indemity covers claims from $1.25 million up to $2 million; and Safety National covers claims above $2 million and up to the statutory limit. ICRMA provides actuarial assumptions for the City to use in calculating the charges to the operating departments, using a rolling 10-year claims experience. Departments are charged through the payroll system in which employees are assigned a payroll code similar to what's used by the insurance industry in determining the employee's degree of risk. For example, clerical employees would have a lower rate than a safety — i.e., police or fire personnel - or those employees that work outside City Hall such as tree trimmers or street maintenance staff. A third -party administrator (TPA) administers the program by using a revolving bank account. The administrator processes and issues payments to claimants and routinely, submits the list of payments to the City Treasurer's Office, who in turn, replenishes the bank account. Included in the Fund's adopted budget for fiscal year 2021-2022 is personnel cost which covers a portion of the following positions: Director of Finance and the staff in the Human Resources Department. The above positions are actually assigned to the Finance and the Human Resources departments, respectively. Safety National - $2M - Statutory Response Indemnity - $1.2SM - 2M ICRMA Pool - $1.25M Retention O O CL 200 3ld Lu LU Page 879 of 1213 City of El Segundo Proposed Four -Year Capital Improvement Program No. I By Fund and Project Prior Years (Carryover) FY 2022/23 FY 2023/24 FY2024/25 FY 2025/26 Water Fund 1 Annual Water Main Maintenance $2,000,000 $2,000,000 $2,000,000 $2,000,000 2 Water Facilities Maintenance 0 0 1,500,000 550,000 0 3 Grand Avenue Water Main Replacement 1,600,000 0 0 0 0 4 Water Division Office and Maintenance Yard Improvements 0 225,000 105,000 110,000 5 Water Valve Replacements 01 300,0001 300,0001 300,0001 300,000 Total Water Fund 1,600,0001 2,300,0001 4,025,0001 2,955,0001 2,410,000 Wastewater Fund 6 Wastewater Infrastructure Replacement (Annual Program) 1 300,0001 500,0001 750,0001 750,0001 750,000 Total Wastewater Fund 1 300,0001 500,0001 750,0001 750,0001 750,000 Transportation Funds (Gas Tax/Prop C/SB 1/Measure R/Measure M) 7 Park Place Extension Transportation Project --Design 600,000 1,200,000 2,600,000 2,600,000 0 8 Roadway Rehabilitation (Annual Program) 0 1,150,000 1,140,000 1,300,000 1,060,000 9 El Segundo Blvd. Improvements 0 6,000,000 0 0 0 10 Sidewalk Maintenance Program (Annual Program) 250,000 200,000 200,000 200,000 200,000 11 Arena Street Improvements 0 100,000 0 0 Total Transportation Funds 1 850,0001 8,550,0001 4,040,0001 4,100,0001 1,260,000 Storm Water Fund (Measure W) 12 Alondra Park (Regional project) 200,000 200,000 200,000 200,000 200,000 13 Imperial HWY Median Improvements Collaborating with LAWA &City of LA 0 0 500,000 0 0 14 Infiltration projects 200,000 200,000 200,000 200,000 200,000 15 City Hall Plaza LID Landscpe 0 0 0 175,000 0 Total Stormwater Fund 400,000 400,000 900,000 575,000 400,003 Special Revenue Funds/Other 16 Civic Center Remodel (CIP Fund Carryover & Fund 708) 0 350,000 0 0 17 Entryway Projects (1% for the Arts Fee) 300,000 0 0 0 0 18 Park Vista Senior Housing Plumbing (Senior Housing Fund) 30,000 820,000 820,000 40,000 0 19 ADA Improvements - CDBG Funds 122,000 0 0 0 0 20 Fire Stations #1 & #2 Carpet (Development Fees) 85,000 0 0 0 0 21 Fire Station #1 Gym Remodel (Development Fees) 0 0 0 80,000 0 22 PD Elevator (Development Fees) 0 0 210,000 0 0 23 Fire Station #2 Concrete Floor+ Painting (Development Fees) 0 0 0 103,000 0 24 Fire Station #1 Interior Paint (Development Fees) 0 0 0 0 30,000 25 Fire Station #1 HVAC Control (Development Fees) 0 0 0 160,000 0 26 Park Vista Senior Housing ADA Compliance (Senior Housing Fund) 0 0 142,000 0 0 27 Park Vista Senior Housing Roof Reflective Coating (Senior Housing Fund) 0 0 0 0 220,000 Total Special Revenue Funds/Other 537,000 820,000 1,522,000 383,000 250,000 Genenral Fund 28 Safe Routes to School Projects 0 0 60,000 0 0 29 HVAC (Citywide) 0 750,000 100,000 145,880 69,180 30 Pump Station #17, pumps replacement 0 0 1,300,000 0 0 31 Fire Alarm Panels (Citywide) 0 0 0 60,000 150,000 32 Plumbing (Citywide) 0 135,000 47,600 22,740 18,800 33 Miscellaneous Electrical (Citywide) 0 6,300 101,000 130,000 1,047,000 34 Miscellaneous Equipment (Citywide) 0 0 35,300 115,000 0 35 Exterior Lighting + Miscellaneous Fa4ade 0 29,120 0 0 16,500 36 Fire Sprinklers (Citywide) 0 0 35,000 0 691,500 37 Main Facilities ADA Compliance Projects 75,000 0 750,000 0 0 38 Roofing 0 0 0 130,000 0 39 Library Elevator 0 185,000 0 0 0 40 Library Southwall Waterproofing 0 0 0 125,000 0 41 Joslyn Center ADA Compliance Projects 0 0 400,000 0 0 42 City Maintenance Yard Electrical 0 0 0 38,000 40,000 43 Library Interior Maintenance 0 0 0 0 350,000 44 City Maintenance Yard Interior Maintenance 0 0 0 50,000 0 45 City Maintenance Yard Plumbing 0 30,000 0 17,000 0 46 The Plunge Rehabilitation (Funding Reserve) 1,000,000 1,500,000 1,500,000 1,500,000 1,500,000 47 Recreation Park Projects (to be determined) 750,000 1,000,000 1,000,000 1,000,000 1,000,000 48 Library Park Activation Project 220,000 0 0 0 0 49 Recreation Park Checkout Building Restrooms Rehabilitation 526,000 0 0 0 0 50 Main & Imperial Entryway 130,000 0 0 0 0 Total General Fund 2,701,000 3,635,420 1 5,328,900 3,333,620 4,882,980 TOTAL CIP (51 Projects) $6,388,000 $16,205,420 1 $16,565,900 $12,096,620 $9,952,980 Page 880 of 1213 CIPAC general fund Projects Score sheet project# Rank Facilities Projects Budget Dept. Max. 10 HS* Max.5 SC* Max.5 RI* Max.3 1L* Max.3 CO* Max. 10 CI* Max.38 Total Score Comments 1 1 Park Vista Senior center ADA $ 145,000 1 5 1 3 3 7 20 Use Fund 504 (Senior Housing Fund) - PV housing fund should be used first 21 2 main facilities ADA City hall, PD Fire, Library $ 800,000 1 5 1 3 3 6 19 Phase 1 for design and construction 3 2 Fire#1+#2 carpet $ 85,000 3 5 1 0 3 7 19 Use Dev. Impact Fees designted for Fire (001-252-0000-1252: $276k available) 4 2 Park Vista Senior center plumbing $ 1,700,000 5 5 1 0 1 7 19 Use $1.2M in Senior Citizens Corp Funds (held by them) and $.5M from Fund 504. No GF subsidy should be used. 5 4 JPD women locker room $ 250,000 PD 1 5 1 3 1 7 18 Use Dev. Impact Fees designted for PD (001-254-0000-1254: $105k available) plus asset forfeiture funds. 6 5 Safe Route to School $ 350,000 PW 3 1 1 3 1 8 17 to be funded by Safe Route to school 7 6 500-600 Arena sidewalk/ hardscape Study $ 30,000 3 5 1 0 1 6 16 CIPAC suggest to do study ($20 k to $30 k) first. Score is for study only 8 6 City Hall Interior improvements $ 800,0001 3 3 3 0 1 6 16 91 6 Library wall water proofing 1 $120,000 3 5 1 0 1 6 16 Use Dev. Impact Fees designted for Library (001-253-0000-1253: $60k available) plus $60k from GF CIP Fund Balance (Fund 301). 10 9 Library Elevator $ 185,000 3 3 1 0 1 7 15 look for value engineering to reduce I cost. Evaluate most efficient approach. 11 10 PD elevator $ 210,000 3 3 1 0 1 6 14 Use Asset Forfeiture Funds - look for value engineering to reduce cost. Evaluate most efficient approach. 12 11 Fire station #1 Gym building $ 80,000 1 3 1 0 1 6 12 Use Dev. Impact Fees designted for Fire (001-252-0000-1252: $276k available) - budget seems high 13 12 Interior lighting upgrade, City hall, PD Fire, Library $ 1,700,000 1 3 1 0 1 1 7 14 12 lRoofing, Mainenance Yard $ 100,000 1 3 1 0 1 1 7 15 N/A ISecurity Camera, City Hall, Fire, PD TBD IT/PD postpone to next year 16 N/A Joslyn center restroom Improvement $ 300,000 remove from list due master plan RFP 17 N/A Concrete Gutter $ 390,000 removed. Part of road project 18 N/A HVAC $ 950,000 CIPAC chose not to rate facility project, suggested City to handle it via reserve/equipment replacement fund. 19 N/A lFire Alarm panel $ 210,000 more information is needed 20 N/A Plumbing $ 230,000 Skipped, Equipment Replacement Fund 21 N/A Misc. electrical $ 325,000 Skipped, Equipment Replacement Fund 22 N/A misc. equipment $ 150,000 Skipped, Equipment Replacement Fund 23 N/A lExterior lighting+misc. facade $ 63,000 Skipped, Equipment Replacement Fund 24 N/A Fire sprinkler $ 725,000 Skipped, Equipment Replacement Fund 25 N/A City hall Restroom ADA $ 122,0001 removed from list, utilize CBDG fund 26 N/A fire #2 concrete floor+painting $ 105,000 this is a maintenance item CIPAC chose to skip 27 N/A Fire #1 interior paint $ 30,000 this is a maintenance item CIPAC chose to skip. Investigate contracting out maintenance. 28 N/A Fire Station#1 HAVC BAS control $ 160,000 same as HVAV, skipped 29 N/A Water office+storage upgrade $ 550,000 skipped, use water enterprise fund 30 N/A Joslyn center ADA $ 400,0001 1 skipped, due to master plan RFP 31 N/A Camp Eucalyptus $200,000 skipped, due to master plan RFP 32 N/A Rec. parks clubhouse $ 350,000 skipped, due to master plan RFP 33 N/A park vista senior roof $220,000 skipped, PV 34 N/A park vista senior electrical, lighting upgrade $460,000 skipped, PV 35 N/A Hilltop restroom $200,000 skipped due to master plan RFP 36 N/A City M. Yard electrical $ 80,000 skipped, maintenance item 37 N/A Library interior $ 350,000 skipped, maintenance item 38 N/A City M. Yard interior $ 50,000 skipped, maintenance item 39 N/A City M. yard plumbing $ 50,000 skipped, maintenance item *Notes: HS Health and Safety SC System Condition RI Return on Investment JL Joint Agreement/Legal Requirement CO Coordination Opportunity Cl Community Interest Page 881 of 1213 CIP Project Sheets for FY 2022-23 Page 882 of 1213 CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2022/23 PROJECT TITLE Annual Water Main Maintenance REQUESTING DEPARTMENT Public Works DESCRIPTION Repair or replacement of water infrastructure according to greatest need. GENERAL PLAN REFERENCE 1-1-17 JUSTIFICATION The water system is composed of water mains, booster pumps and reservoirs. The City Maintains approximately 57 miles of pipes, many of which date back to the 1930s and later. Potable water pipes typically have a 50-year life. The plan consists of water main replacements annually and ensure the operation and maintenance of pumps and reservoirs. Staff has laid out a plan for replacing the mains based on priority as well as maintaining and/or upgrading the facilities that support the water system infrastructure. 1 l i� CIPAC COMMENTS N/A ESTIMATED FUNDS EXPENSES FY FY FY FY FY COST ALLOCAT TO DATE 2021/22 2022/23 2023/24 2024/25 2025/26 ED TO DATE Varies, Ave. $2,000,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 Annually CIPAC SCORE Score HS SC RI JL I CO Cl TOT N/A FUNDING SOURCES COST - BREAKDOWN DESCRIPTION ESTIMATED COST Water Enterprise Fund 1. DESIGN 2. CONSTRUCTION 3. MANAGEMENT/INSPECTION 4. CONTINGENCIES 5. OTHER (LIST) Soils Engineer Rep. Survey TOTAL Varies, Ave. $2,000,000 Annually All costs shown in current dollars CI PAC FORM 2022 — 2023 Page 883 of 1213 CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2022/23 PROJECT TITLE Water Valve Replacements REQUESTING DEPARTMENT Public Works DESCRIPTION Replacing Malfunctioned Water Valves GENERAL PLAN REFERENCE LU7 JUSTIFICATION The City is the owner of and responsible for maintaining its water transmission and distribution system. There are roughly 2,000 valves in the City's water system. Ensuring proper operation of these assets is critical to both public safety and water system reliability. Our water valve assessment and replacement program is a multi -year, preventative/predictive maintenance improvement project to upgrade's the City's water distribution system valves, as well as to minimize the potential for failure, which can ultimately cause water main breaks, additional damages and subsequent repairs. CIPAC COMMENTS ESTIMATED FUNDS EXPENSES FY I FY I FY FY FY COST ALLOCATED TO 2021/22 2022/23 2023/24 2024/25 2025/26 TO DATE Date Varies I I I $300,000 I $300,000 $300,000 CIPAC SCORE Score HS SC RI JL CO Cl TOT N/A FUNDING SOURCES COST - BREAKDOWN DESCRIPTION ESTIMATED COST Water Enterprise Fund 1. DESIGN 2. CONSTRUCTION 3. MANAGEMENT/INSPECTION 4. CONTINGENCIES 5. OTHER (LIST) Soils Engineer Rep. Survey TOTAL Varies All costs shown in current dollars CI PAC FORM 2022 — 2023 Page 884 of 1213 CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2022/23 PROJECT TITLE Wastewater Infrastructure Replacement (Annual Program) REQUESTING DEPARTMENT Public Works DESCRIPTION Repair or replacement of sewer mains according to the greatest need. GENERAL PLAN REFERENCE LU7 JUSTIFICATION The City's wastewater system consists of approximately 50 miles of pipe and 1,050 manholes. The majority of these pipes are constructed of vitrified clay and range in size from 6-inch to 24- inch in diameter. The system was constructed over the years based on the development needs of the City and approximately 60% of the lines are now over 50 years old. The entire collection system was CCTV inspected in 2011 and scheduled to be CCTV inspected again in summer 2022. Staff selects sewer line segments to be repairs based on the actual, documented condition of the pipe using the CCTV results and ratings. Pipes scoring 5 (worst) and 4 (significantly impacted) are prioritized for repair or replacement. This will also provide for the operation and maintenance of manholes, pumps, lift stations, flow meters and other components of the system. CIPAC COMMENTS ESTIMATED FUNDS EXPENSES FY COST ALLOCATED TO 2021/22 TO DATE DATE Varies CIPAC SCORE $675,000 FY FY FY FY 2022/23 2023/24 2024/25 2025/26 $500,000 I $750,000 I $750,000 I $750,000 Score HS SC RI JL CO Cl TOT N/A FUNDING SOURCES COST - BREAKDOWN DESCRIPTION I ESTIMATED COST 1. DESIGN 2. CONSTRUCTION Wastewater Fund 3. MANAGEMENT/INSPECTION 4. CONTINGENCIES 5. OTHER (LIST) Soils Engineer Rep. Survev TOTAL I Varies All costs shown in current dollars CIPAC FORM 2022 — 2023 Page 885 of 1213 CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2022/23 PROJECT TITLE Roadway Rehabilitation (Annual Program) REQUESTING DEPARTMENT Public Works DESCRIPTION Resurfacing Local and Arterial Streets GENERAL PLAN REFERENCE LU 7 JUSTIFICATION Arterial and local streets area evaluated every three years and rated using a Pavement Condition Index (PCI) rating system ranging from 0-100, with 100 being best. Those streets ranking below 60 require some form of rehabilitation, ranging from pavement grind/cap to full depth reclamation to bring the City's streets overall average rating up to a minimum of 75, which is considered "good". Sample before Picture: r w 70 r - Sam le after Picure: o - _ CIPAC COMMENTS ESTIMATED FUNDS EXPENSES FY FY FY FY FY COST ALLOCATED TO 2021/22 2022/23 2023124 2024/25 2025/26 TO DATE DATE Varies $1,200,000 $1,150,000 $1,140,000 1,300,000 $1,060,000 Page 886 of 1213 CIPAC SCORE Score HS SC RI JL CO Cl TOT N/A FUNDING SOURCES COST - BREAKDOWN DESCRIPTION ESTIMATED COST 1. DESIGN 2. CONSTRUCTION Transportation Funds 3. MANAGEMENT/INSPECTION (Gas Tax/Prop C/SB 4. CONTINGENCIES 1/Measure R/Measure M) 5. OTHER (LIST) Soils Engineer Rep. Survey TOTAL Varies All costs shown in current dollars CIPAC FORM 2022 — 2023 Page 887 of 1213 CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2022/23 PROJECT TITLE El Segundo Blvd Improvements REQUESTING DEPARTMENT Public Works DESCRIPTION Improvements to El Segundo Blvd., from Isis Ave. to Pacific Coast Hwy., include but not limited to pavement rehabilitation, bikeway installation, landscaping improvements, traffic signal improvements, ADA curb ramp and pedestrian crosswalk improvements. Improvements on Nash St., from El Segundo Blvd to Imperial Highway, including pavement resurfacing, bikeway installation and ADA curb ramp improvements GENERAL PLAN REFERENCE LU7 JUSTIFICATION El Segundo Boulevard is a major arterial east/ west six -lane divided arterial from Isis Avenue to Pacific Coast Highway and a four -lane divided arterial from Pacific Coast Highway to Illinois Street. The corridor is mixed with commercial developments and aerospace campuses. The roadway has a varying width from 52-feet curb to curb on the westerly end of the project to 106-feet at the easterly end of the project limits. The existing pavement shows widespread signs of deterioration throughout the corridor with an average Pavement Condition Index (PCI) between 0-40 which constitutes a need for rehabilitation and/ or reconstruction. Existing conditions on El Segundo Boulevard are missing ADA compliant curb ramps, dedicated bicycle facilities including bicycle detection, and adequate pedestrian crossings. These deficiencies and the high volume of vehicles during peak hours create adverse conditions for cyclists and pedestrians crossing the street. Public works have applied for Measure M grant funding from Metro and anticipate being awarded funding for this project. ESTIMATED FUNDS EXPENSES FY FY FY FY FY COST ALLOCATED TO DATE 2021/22 2022/2023 2023/24 2024/25 2025/26 TO DATE $7,000,000 CIPAC SCORE $1,000,000 1 $6,000,000 HS SC RI JL CO Cl TOT Score N/A FUNDING SOURCES COST - BREAKDOWN DESCRIPTION ESTIMATED COST Transportation Funds (Gas Tax/Prop C/SB 1/Measure R/Measure M) All costs shown in current dollars 1. DESIGN $550,000 2. CONSTRUCTION $6,000,0000 3. MANAGEMENT/INSPECTION $450.000 4. CONTINGENCIES 5. OTHER (LIST) Soils Engineer Rep. Survey TOTAL $7,000,000 CI PAC FORM 2022 — 2023 Page 888 of 1213 CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2022/23 PROJECT TITLE Sidewalk Maintenance Program (Annual Program) REQUESTING DEPARTMENT Public Works DESCRIPTION Repair of City sidewalks and curbs according to the greatest need. GENERAL PLAN REFERENCE LU7 JUSTIFICATION Sidewalks sometimes are displaced by tree roots and other reasons which could potentially create trip hazards. Locations for sidewalks requiring repair are generated throughout the year by field surveys from the Street Maintenance Division and requests from residents. - 7777�� � CIPAC COMMENTS ESTIMATED FUNDS EXPENSES FY FY FY FY FY COST ALLOCATED TO 2021/22 2022/23 2023/24 2024/25 2025/26 TO DATE DATE Varies $200,000 $200,000 $200,000 $200,000 $200,000 CIPAC SCORE Score HS SC RI JL CO Cl TOT N/A FUNDING SOURCES COST - BREAKDOWN DESCRIPTION ESTIMATED COST 1. DESIGN Transportation Funds 2. CONSTRUCTION (Gas Tax/Prop C/SB 3. MANAGEMENT/INSPECTION 4. CONTINGENCIES 1/Measure R/Measure M) 5. OTHER (LIST) Soils Engineer Rep. Survey TOTAL Varies All costs shown in current dollars CIPAC FORM 2022 — 2023 Page 889 of 1213 CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2022/23 PROJECT TITLE Alondra Park (Regional Project REQUESTING DEPARTMENT Public Works DESCRIPTION The Alondra Park project was identified in the Dominguez Channel Enhanced Watershed Management Program (EWMP) as one of the regional stormwater projects to meet water quality objectives. The project will be designed to capture and treat dry -weather and stormwater runoff in an underground infiltration basin with a total capture volume of approximately 44 ac-feet. GENERAL PLAN REFERENCE LU7 JUSTIFICATION As part of the Dominguez Channel New Softer Fleld Watershed, the Alondra Park Regional project ryewB,oswa,eP,aMi NewA«es50—e is designed to capture and treat dry -weather - and stormwater runoff from a 4,495-acre drainage area (El Segundo is approximately 22% of this tributary area). Although the project mainly consists of providing .<." underground stormwater infrastructure, it also includes nature -based solutions with planting p" of native and drought -tolerant vegetation and trees, bio-swales, and permeable pavement. The project will also rehabilitate the park — Ne Bia ,leP;a,ti,g facilities at project completion. The County of New Permeable Pavement Parking Los Angeles is managing and constructing r .. { the project, in partnership with several Crnnrlrn Vnrle Cnmmt�niFv C2na 'rnnnl Dnwlr C�ICq neighboring and tributary cities including the Photo from the Alondra Park Regional Stormwater Capture Project website: City of El Segundo https://dpw.lacounty.gov/wmd/stwq/AlondraPark.aspx The design and construction costs are estimated to be $60 million. The project has received funding from the Regional Safe, Clean Water Program ($30 million), from Caltrans ($15 million), and from the Storm Water Grant Program (SWGP) Proposition 1 ($2.1 million), with the remaining costs being funded by municipalities tributary to the project. El Segundo's portion of the cost is estimated to be $1 million. CIPAC COMMENTS ESTIMATED FUNDS EXPENSES FY FY FY FY FY COST ALLOCATED TO DATE 2021/22 2022/23 2023/24 2024/25 2025/26 TO DATE 1 $0 $0 $200,000 $200,000 1 $200,000 $200,000 $200,000 $1,000,000 CIPAC SCORE Score HS SC RI JL CO Cl TOT N/A FUNDING SOURCES COST - BREAKDOWN DESCRIPTION ESTIMATED COST 1. DESIGN 2. CONSTRUCTION $1,000,000 Stormwater Fund - 3. MANAGEMENT/INSPECTION Measure W 4. CONTINGENCIES 5. OTHER (LIST) Soils Engineer Rep. Survey TOTAL $1,000,000 All costs shown in current dollars CIPAC FORM 2022 — 2023 Page 890 of 1213 CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2022/23 PROJECT TITLE Infiltration Projects REQUESTING DEPARTMENT Public Works DESCRIPTION Infiltration projects, including drywells and underground vaults, will be identified, designed, and constructed to attain regional water -quality requirements and recharge groundwater basins. GENERAL PLAN REFERENCE LU7 JUSTIFICATION To meet the waste discharge requirements in the LA RWQCB MS4 Permit, and as outlined in the Dominguez Channel and I Santa Monica Bay J2/J3 EWMPs, the City of El Segundo is required to implement control measures to achieve wasteload µ allocations established in the Regional Board and USEPA .`s TMDLs. The City will be evaluating drywells and = �' underground vaults for use throughout the City to meet these = requirements and ultimately reduce pollutants from reaching the Santa Monica Bay and Dominguez Channel receiving waters. Sycamore Park and Recreation Park have been identified as potential project locations, but the City will be evaluating other cost-effective alternatives that minimize disturbance to public spaces. CIPAC COMMENTS ESTIMATED FUNDS EXPENSES FY FY FY FY FY COST ALLOCATED TO DATE 2021/22 2022/23 2023/24 2024/25 2025/26 TO DATE $0 $1,000,000 $0 $200,000 $200,000 $200,000 $200,000 $200,000 CIPAC SCORE Score HS SC RI JL CO Cl TOT N/A FUNDING SOURCES COST - BREAKDOWN DESCRIPTION ESTIMATED COST 1. DESIGN Stormwater Fund - 2. CONSTRUCTION $1,000,000 3. MANAGEMENT/INSPECTION Measure W 4. CONTINGENCIES 5. OTHER (LIST) Soils Engineer Rep. Survey TOTAL $1,000,000 All costs shown in current dollars CI PAC FORM 2022 — 2023 Page 891 of 1213 CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2022/23 PROJECT TITLE HVAC (Citywide) REQUESTING DEPARTMENT Public Works DESCRIPTION Mechanical HVAC improvements at the City Hall, Police Station, Fire Station #1, Fire Station #2, Library and City Maintenance Yard GENERAL PLAN REFERENCE LU7 JUSTIFICATION The HVAC at all building facilities needs replacement. The refrigerant is not in compliance with current regulations, the ductwork requires cleaning, the rooftop mechanical units have reached the end of their life cycles and the performance is not what provides a comfortable controllable work environment. The HVAC improvements needed for the Police Station involve replacing more substantial portions of the HVAC system than in the other facilities. The Police Station will need all its interior air handlers replaced as they are failing and sometimes there are no repair parts readily available due to the age of the components. Additionally, the boiler, chiller, distribution pumps, rooftop exhaust fans, and rooftop packaged HVAC units are all in need of replacement. It is vital that these items are replaced as soon as possible to continue providing clean and circulated air. Due to the extensive replacement of rooftop HVAC equipment, roof patching and repair will be factored into the budget for the Police Station. The majority of HVAC work for the Police Station is scheduled for FY 2022/23 due to high priority. In 2018, a consultant (EMG) was hired to conduct a comprehensive building assessment to identify immediate maintenance and capital needs. In that report, it was recommended to address the above issues to meet current building and safety standards and that maintenance requirements are not deferred, thereby jeopardizing the value of these assets. 10410 _ `, J Page 892 of 1213 CIPAC COMMENTS CIPAC chose not to rate facility project, suggested City to handle it via reserve/equipment replacement fund. ESTIMATED FUNDS EXPENSES FY FY FY FY FY COST ALLOCATED TO DATE 2021/22 2022/23 2023/24 2024/25 2025/26 TO DATE Varies $ 60,000 $ 750,000 $ 100,000 $145,880 $ 69,180 CIPAC SCORE Score HS SC RI JL CO Cl TOT N/A FUNDING SOURCES COST - BREAKDOWN General Fund DESCRIPTION ESTIMATED COST 1. DESIGN 2. CONSTRUCTION 3. MANAGEMENT/INSPECTION 4. CONTINGENCIES 5. OTHER (LIST) Soils Engineer Rep. Survey TOTAL Varies All costs shown in current dollars CIPAC FORM 2022 — 2023 Page 893 of 1213 CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2022/23 PROJECT TITLE Citywide Facilities Improvements Project — Park Vista Senior Housing Plumbing REQUESTING DEPARTMENT Public Works DESCRIPTION Plumbing Replacement and/or Repairs at Park Vista Senior Housing GENERAL PLAN REFERENCE LU7 JUSTIFICATION The Park Vista Senior Housing is an aging facility. Built in the mid 1980s has not had a major plumbing system upgrades since its original construction. Management has reported frequent leak issues with the supply piping at fixture connections throughout the building. There has also been instances of sanitary waste line replacement due to cracks in the pipes. In 2018, a consultant (EMG) was hired to conduct a comprehensive building assessment to identify immediate maintenance and capital needs. In that report, it was recommended for the plumbing systems at Park Vista Senior Housing to be upgraded to meet current building and safety standards and that maintenance requirements are not deferred, thereby jeopardizing the value of these assets. Im Li CIPAC COMMENTS Use $1.2M in Senior Citizens Corp Funds (held by them) and $.5M from Fund 504. No GF subsidy should be used. ESTIMATED FUNDS EXPENSES FY FY FY FY FY COST ALLOCATED TO DATE 2021/22 2022/23 2023/24 2024/25 2025/26 TO DATE $1,680,000 $820,000 $820,000 $40,000 CIPAC SCORE Score HS SC RI JL CO CI TOT 5 5 1 0 1 7 19 FUNDING SOURCES COST - BREAKDOWN DESCRIPTION ESTIMATED COST 1. DESIGN 2. CONSTRUCTION Senior Citizens Corp Fund & 3. MANAGEMENT/INSPECTION 4. CONTINGENCIES Fund 504 5. OTHER (LIST) Soils Engineer Rep. Survey TOTAL $1,680,000 All costs shown in current dollars CIPAC FORM 2022 — 2023 Page 894 of 1213 CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2022/23 PROJECT TITLE Plumbing (Citywide) REQUESTING DEPARTMENT Public Works DESCRIPTION Replacement of the water heater, copper piping, fixtures, and faucet at the City Hall, Police Station, Fire Station #1, Fire Station #2, Library and City Maintenance Yard GENERAL PLAN REFERENCE LU7 JUSTIFICATION A majority of the City facilities plumbing infrastructure is original to the construction of the facilities. The plumbing components have reached the end of their life cycle period. The concern is that the fixtures, faucets, equipment, sump pumps, drinking fountains and piping have aged to the point where the piping will begin to fail, and that replacement should be planned rather than a reaction to a problem that will continue to surface throughout the building. In 2018, a consultant (EMG) was hired to conduct a comprehensive building assessment to identify immediate maintenance and capital needs. In that report, it was recommended to address the above issues to meet current building and safety standards and that maintenance requirements should not be deferred. I CIPAC COMMENTS Skipped, Equipment Replacement Fund. ESTIMATED FUNDS EXPENSE FY FY FY FY FY COST ALLOCATED TO DATE 2021/22 2022/23 2023/24 2024/25 2025/26 TO DATE $228,640 $4,500 1 $135,000 $47,600 $22,740 $18,800 CIPAC SCORE Score HS SC RI JL CO Cl TOT FUNDING SOURCES COST - BREAKDOWN DESCRIPTION ESTIMATED COST 1. DESIGN General Fund 2. CONSTRUCTION 3. MANAGEMENT/INSPECTION 4. CONTINGENCIES 5. OTHER (LIST) Soils Engineer Rep. Survey TOTAL All costs shown in current dollars CI PAC FORM 2022 — 2023 Page 895 of 1213 CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2022/23 PROJECT TITLE Library Elevator Project REQUESTING DEPARTMENT Public Works DESCRIPTION Maintenance of the library elevator GENERAL PLAN REFERENCE LU7 JUSTIFICATION The hydraulic machinery serving the library elevator is reaching the end of its life cycle and is due for replacement. Over the past year, the elevator began experiencing greater than normal problems and mechanical failures. It is vital to upgrade the fatigued mechanical equipment to restore the elevator performance and maintain accessibility to all floors of the library. In 2018, a consultant (EMG) was hired to conduct a comprehensive building assessment to identify immediate maintenance and capital needs. In that report, it was recommended to address the above issues to meet current building and safety standards and that maintenance requirements are not deferred, thereby jeopardizing the value of these assets. A Mechanical engineer will evaluate conditions of the elevator and provide an efficient bid package in the next few months. CIPAC COMMENTS Look for value engineering to reduce cost. Evaluate most efficient approach. ESTIMATED FUNDS EXPENSES FY FY FY FY FY COST ALLOCATED TO DATE 2021/22 2022/23 2023/24 2024/25 2025/26 TO DATE $185,000 $185,000 CIPAC SCORE Score HS SC RI JL CO Cl TOT 3 3 1 0 1 7 15 FUNDING SOURCES COST - BREAKDOWN DESCRIPTION ESTIMATED COST 1. DESIGN 2. CONSTRUCTION 3. MANAGEMENT/INSPECTION 4. CONTINGENCIES 5. OTHER (LIST) Soils Engineer Rep. Survey TOTAL $185,000 All costs shown in current dollars CI PAC FORM 2022 — 2023 Page 896 of 1213 CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2022/23 PROJECT TITLE The Plunge REQUESTING DEPARTMENT Community Services DESCRIPTION The Plunge is approaching its 80-year anniversary and is need of major renovation to bring the mechanical systems into compliance and make the facility more efficient, usable and accessible. GENERAL PLAN REFERENCE LU 6, LU 7 JUSTIFICATION The Urho Saari Sim Stadium ("The Plunge") is named after a highly regarded swim coach who came to El Segundo in 1941 and coached US Olympic water polo and swim teams. Originally built in 1940 by the Works Progress Administration (WPA), the larger pool has eight lanes and is 25 yards. There is also a separate junior pool. The Urho Saari Swim Stadium is typically programmed year-round for recreation swim, lap swim, fitness classes, swim lessons, practices, and competitions. For the conceptual phase in FY20/21, the City partnered with Mithun Architect consultant, and hosted community surveys, a virtual community meeting, and stakeholder meetings with staff and Recreation and Parks Commission members to assist in guiding the conceptual design based on the results of the needs assessment. The proposed conceptual design identified code compliance issues, ADA requirements that need to be met, mechanical, electrical, and plumbing upgrades, and needed enhancements for CO2 systems and pool system controllers, while incorporating architectural enhancements that assist in approving the overall appearance and feeling of the facility. The Recreation and Parks Commission discussed the needs assessment and conceptual design at its meetings on April 21 and May 19, 2021. On May 19, the Recreation and Parks Commission voted 5-0 to recommend the City Council move forward with Mithun's enhanced conceptual design for the Urho Saari Swim Stadium. The full presentation of the conceptual design was presented in more detail to City Council on June 1, 2021 and Council authorized staff to negotiate a consultant contract for engineering design services for the renovation of the Urho Saari Swim Stadium. IBI Group was selected as the design firm for the final architect and engineering design via a RFP process and to be awarded the design agreement at the March 15, 2022 Council meeting. The Recreation & Parks Commission has placed this project as its highest priority for the future, and recommends setting aside funds that can accumulate for the next 2-3 years during the planning process so that the City has the total funds available when the construction commences. Page 897 of 1213 r -- 1 f - -, CIPAC COMMENTS ESTIMATED FUNDS EXPENSES FY FY FY FY FY COST ALLOCATED TO DATE 2021/22 2022/23 2023/24 2024/25 2025/26 TO DATE $1,500,000 $1,500,000 $1,500,000 $1,500,000 CIPAC SCORE Score HS SC RI JL CO Cl 8 5 3 3 5 10 TOT 34 FUNDING SOURCES COST - BREAKDOWN General fund DESCRIPTION ESTIMATED COST Plus $4.5 million from the followings: • The lesser of 24% of the facility renovation cost or $1,000,000 regardless of the total facilities renovation cost is provided 1. DESIGN $840,000 2 CONSTRUCTION $5-10 Million 3. MANAGEMENT/INSPECTION 4. CONTINGENCIES by ESUSD (Agreement 5586) 5. OTHER (LIST) Soils Engineer • $3,000,000 is provided by LA Chargers Headquarters (Ordinance #1631) Rep. Survey • $500,000 Chevron contribution as TOTAL $ part of community fundraising All costs shown in current dollars CIPAC FORM 2022 — 2023 Page 898 of 1213 CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2022/23 PROJECT TITLE Recreation Park Complex Improvements Project REQUESTING DEPARTMENT DESCRIPTION Comprehensive improvements to the facilities within the Recreation Park Complex GENERAL PLAN REFERENCE LU 6,LU7 JUSTIFICATION El Segundo Recreation Complex buildings were built in phases spanning from 1957 to 1961, 1966, 1970, 1976,1978, 1980 and 1981. Improvements to the interiors of the buildings are needed to enhance the services that the City currently provides. Many of the buildings have antiquated HVAC components, lack of fire sprinkler systems and outdated fire alarm systems. The electrical equipment is old and outdated. Buildings such as the concessions and scorekeeper's booth do not have adequate heating or cooling systems. The main roof of the elevator building is in poor condition and in need of repair. The scorekeeper's restroom has roof rafters damaged by dry rot. In 2018, a consultant (EMG) was hired to conduct a comprehensive building assessment to identify immediate maintenance and capital needs. In that report, it was recommended to address the above Recreation Complex issues and upgrade these facilities as soon as possible to meet current building and safety standards and that maintenance requirements are not deferred, thereby jeopardizing the value of these assets. CIPAC COMMENTS Skipped. Suggest setting up equipment replacement fund. ESTIMATED FUNDS EXPENSES FY FY FY FY FY COST ALLOCATED TO DATE 2021/22 2022/23 2023/24 2024/25 2025/26 TO DATE $4,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 CIPAC SCORE Score HS SC RI JL CO Cl TOT N/A Page 899 of 1213 FUNDING SOURCES COST - BREAKDOWN General Fund DESCRIPTION ESTIMATED COST 1. DESIGN 2. CONSTRUCTION 3. MANAGEMENT/INSPECTION 4. CONTINGENCIES 5. OTHER (LIST) Soils Engineer Rep. Survey TOTAL Various All costs shown in current dollars CIPAC FORM 2022 — 2023 Page 900 of 1213 CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2022/23 PROJECT TITLE Miscellaneous Electrical (Citywide) REQUESTING DEPARTMENT Public Works DESCRIPTION Selective replacements for panels, switchboards, transformers and other major electrical components at City Hall, Police Station, Fire Station #1, Fire Station #2, Library, City Maintenance Yard, and Water Division Office GENERAL PLAN REFERENCE 1-1-17 JUSTIFICATION Electrical equipment, such as panels, switchboards, and transformers, at all building facilities need replacement. The electrical equipment at the City building facilities is outdated and are all reaching the end of their life cycles. The age of the older equipment is making it difficult for the maintenance staff since some of the replacement parts are no longer readily available. The efficiency of new equipment is significant and will result in reduced energy and maintenance costs. In 2018, a consultant (EMG) was hired to conduct a comprehensive building assessment to identify immediate maintenance and capital needs. In that report, it was recommended to address the above issues to meet current building and safety standards and that maintenance requirements should not be deferred. `I f 1-0 �� I _TT ti 4 CIPAC COMMENTS Skipped, Equipment Replacement Fund ESTIMATED FUNDS EXPENSES FY FY FY FY FY COST ALLOCATED TO DATE 2021/22 2022/23 2023/24 2024/25 2025/26 TO DATE $1,303,300 $19,000 $6,300 $101,000 $130,000 $1,047,000 Page 901 of 1213 CIPAC SCORE Score FUNDING SOURCES General Fund HS I SC I RI I JL I CO All costs shown in current dollars Cl TOT N/A COST - BREAKDOWN DESCRIPTION ESTIMATED COST 1. DESIGN 2. CONSTRUCTION 3. MANAGEMENT/INSPECTION 4. CONTINGENCIES 5. OTHER (LIST) Soils Engineer Rep. Survey TOTAL Varies CIPAC FORM 2022 — 2023 Page 902 of 1213 CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2022/23 PROJECT TITLE Exterior Lighting and Miscellaneous Facade Project REQUESTING DEPARTMENT Public Works DESCRIPTION Facade improvements and the replacement of existing exterior lighting with LED and current technology lighting controls at the City Hall, Police Station, Fire Station #1, Fire Station #2 and the Library. GENERAL PLAN REFERENCE LU7 JUSTIFICATION The existing exterior lightings at all City facilities are nearing the end of their lifecycles and are due for replacement. Replacing the existing lighting fixtures with LED lighting fixtures will result in cost savings associated with the utility bills and in maintenance labor costs. Additionally, with the changing to LED fixtures there should be the corresponding use of more current lighting control technology. When planning this replacement work, the utility company will be contacted so that they can identify rebates and 3rd party programs that can be used to offset the costs for removal & replacement with the LED products. The fagades of these City facilities need to be retouched with new paint and resealing of windows where necessary. This will ensure the City facilities remain aesthetically pleasing and not have a "run-down" look. In 2018, a consultant (EMG) was hired to conduct a comprehensive building assessment to identify immediate maintenance and capital needs. In that report, it was recommended to address the above issues to meet current building and safety standards and that maintenance requirements should not be deferred. i R - Mwl - — jar � •--�-'�y�._ = vo•w-. 0 Page 903 of 1213 CIPAC COMMENTS Skipped, Equipment Replacement Fund. ESTIMATED COST FUNDS ALLOCATE D TO DATE EXPENSES TO DATE FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 $62,620 $17,000 $29,120 $16,500 CIPAC SCORE Score HS SC RI JL CO Cl TOT N/A FUNDING SOURCES COST - BREAKDOWN General Fund DESCRIPTION ESTIMATED COST 1. DESIGN 2. CONSTRUCTION 3. MANAGEMENT/INSPECTION 4. CONTINGENCIES 5. OTHER (LIST) Soils Engineer Rep. Survey TOTAL Varies All costs shown in current dollars CIPAC FORM 2022 — 2023 Page 904 of 1213 -e � r r o r� � DEL � �001* ------- Planning Division •1mrINPISAT12 I&I. MEMORANDUM TO: Elias Sassoon, Public Works Director Lifan Xu, City Engineer FROM: Michael Allen AICP Development Services Direc of r DATE: June 1, 2022 SUBJECT: General Plan Consistency Finding for the FY 2022-23 Capital Improvement Program Prepared by: Eduardo Schonborn, AICP, Planning Manage The City's Planning Division is in receipt of the draft FY 2022-23 Capital Improvement Program (CIP). The draft FY 2022-23 CIP includes both core projects (e.g., sewer, water, roadway infrastructure improvements) and new projects proposed by other departments and the general public. The projects are proposed to be funded through Prop C, Gas Tax, Water Enterprise, Sewer Enterprise, Local Grant Funds and the General Fund. Government Code §§ 65401 and 65103(c) require the City to prepare a coordinated program of proposed public works projects and require that such projects be reviewed by the City planning agency for conformity with the City's General Plan. The following table lists all the proposed CIP projects for Fiscal Year 2022-23 and a list of General Plan goals, objectives and policies they are consistent with. Proposed CIP projects 1. Annual Water Main Maintenance 2 3 4 5 6 7 Water Valve Replacements Wastewater Infrastructure Replacement (Annual Program) Roadway Rehabilitation (Annual Program) El Segundo Blvd. Improvements Objective LU1-2: Prevent deterioration and blight throughout the City; Goal LU6: Maintain and upgrade the existing excellent parks, recreation, and open space facilities within the City of El Segundo; Sidewalk Maintenance Program (Annual Goal LU7: to provide the highest Program) quality public facilities, services, and Alondra Park (Regional project) Page 905 of 1213 Memorandum: General Plan Consistency Finding, FY 2022-23 CIP June 1, 2022 8. Infiltration projects 9. HVAC (Citywide) 10. Park Vista Housing Plumbing 11. Plumbing (Citywide) 12. Library Elevator 13. Plunge 14. Recreation Park Projects 15. Miscellaneous Electrical (Citywide) 16. Exterior Lighting + Miscellaneous Fagade public infrastructure possible to the community; Policy LU7-1.4: Storm drain and flood control facilities shall be maintained throughout the City to protect residents and structures from an anticipated 50-year flood; and, Policy LU7-3.1: The City shall continue the identification of need for infrastructure maintenance and replacement, and program that maintenance and replacement through the Capital Improvements Program (CIP), which is tied to the City budget. Therefore, in accordance with Government Code §§ 65401 and 65103(c), staff has reviewed the list of capital projects identified in the proposed Fiscal Year 2022-23 CIP and finds that the City's CIP is consistent with the goals and policies of the El Segundo General Plan. Page 906 of 1213 CITY OF EL SEGUNDO FINANCIAL POLICIES/PROCEDURES General Fund Reserve: Set General Fund Reserve at 20% of the adopted expenditures with a target of achieving up to 25% when funds are available. Economic Uncertainty Fund Reserve: Maintain the Economic Uncertainty Fund at $2.0 million up to a maximum of $2 million to mitigate current and future risks due to fluctuations in the City's core tax revenues. Capitalization of Fixed Assets: Capitalize fixed asset with a value of $5,000 or more and with an estimated life of over one year. Balanced Budget: Is defined as a budget in which estimated revenues equal or exceed expenditures; in some instances, the City considers the budget is balanced when using available reserves to make up the gap between revenues and expenditures. Council policy is to adopt a balanced budget each year. Revenue Estimates: Maintain a conservative approach in projecting revenues. Budgetary Control: The budgetary level of control is held at the department level. Budget Transfers: Budget transfer requests between accounts or object codes shall be limited; meaning, departments may overspend on one account without processing a budget request transfer form as long as that overage is covered by savings from another account within the department. Budget transfers within a division required the Director of Finance's approval. Budget transfers between divisions require City Manager's approval. Budget transfers between funds require Council approval. Additional appropriations requests after the budget is adopted require Council approval. Basis of Budgeting: The City uses the modified accrual basis in budgeting government funds. This means that obligations of the City, including outstanding purchase orders, are budgeted as expenses and revenues are recognized when they are both measurable and available to fund current expenditures. Included in the budget for governmental funds are estimated payouts during the budget year for compensation absences in excess of maximum accrued leave allowable. For the enterprise funds, the City uses the full accrual method. This means expenses are recognized when incurred and revenues are recognized when due the City. Basis of Accounting: The basis of accounting is the same as the basis of budgeting. Budgetary Data: Annual budgets are legally adopted for all funds on a basis consistent with generally accepted accounting principles. Debt Limit: The City does not have general bonded debt. Purchasing: Purchase orders ranging from $25,000 - $50,000 require City Manager's approval; above $50,000 require formal bids to be approved by City Council. Encumbrance Carryovers: Encumbered purchase orders with remaining balances at year-end may be carried over to the next fiscal year after review by the Purchasing Agent and approval by the Director of Finance. All carryover appropriations require Council approval. Contracts Review: The Risk Manager should review contracts when procured through a negotiated/ award procedure at any given time during the fiscal year. Page 907 of 1213 CITY OF EL SEGUNDO GLOSSARY OF BUDGET TERMS APPROPRIATION: A legal authorization granted by a legislative body to make expenditures and to incur obligations for specific purposes. An appropriation is limited in amount and limited as to the time period in which it may be expended. ASSESSED VALUATION: A dollar value placed upon real estate or other property, by Los Angeles County, as a basis for levying property taxes. BOND: A security whereby an issuer borrows money from an investor and agrees or promises, by written contract, to pay a fixed principal sum on a specified date (maturity date) and at a specified rate of interest. BUDGET MESSAGE: A written discussion of the budget presented by the City Manager to the City Council. CAPITAL IMPROVEMENT PLAN (CIP): A financial plan of proposed capital improvement projects and the means of financing them, usually prepared for a five year period. CAPITAL OUTLAY: An operating budget category which accounts for all furniture and equipment with a unit cost of more than $1000 and an estimated useful life of more than one year. DEBT SERVICE FUNDS: Account for the accumulation of resources set aside for the repayment of City issued debt. DEPARTMENT: An organizational unit comprised of one or more divisions. DIVISION: A program or activity, within a department, that furthers the objectives of the City Council by providing services or products. ENCUMBRANCES: Financial commitments related to unperformed contracts for goods or services for which part of an appropriation is reserved. They cease to be encumbrances when the obligations are paid or otherwise terminated. ENTERPRISE FUND: A type of fund established to account for the total costs of those governmental facilities and services that are operated in a manner similar to private enterprise. These programs are entirely, or predominately, self-supporting. FISCAL YEAR: The twelve-month period of time to which the operating budget applies. El Segundo's fiscal year is October 1 through September 30. FUND: An independent fiscal and accounting entity used to record all financial transactions related to the specific purpose for which the fund was created. There are four major types of funds: General, Proprietary, Special Revenue, and Trust and Agency. FUND BALANCE: The amount of financial resources immediately available for use. This generally represents the excess of current assets over current liabilities. GANN APPROPRIATIONS LIMIT: Article XIIIB of the California Constitution was amended by Proposition 4, "The Gann Initiative," in 1979. This Article limits the growth of governmental spending by multiplying the limit for the prior year tax proceeds by a growth factor. The growth factor is the percentage change in the cost of living (or per capital personal income, whichever is lower) multiplied by the percentage change in population. The 1979 base year limit amount consists of all tax proceeds appropriated in that year. GENERAL FUND: The primary fund of the City which is used to account for those revenues and expenditures of the City that are not legally restricted as to use. GRANT: Contributions of cash or other assets from another governmental entity to be used for a specific purpose. INTERFUND TRANSFERS: Monies transferred from one fund to another in order to reimburse that fund for 220 Page 908 of 1213 CITY OF EL SEGUNDO GLOSSARY OF BUDGET TERMS expenditures or to finance the operation of that fund INTERNAL SERVICE FUNDS: A fund type that accounts for revenues received and expenses incurred for services or commodities provided by that fund to user departments. MUNICIPAL CODE: A book containing the City Council approved Ordinances currently in effect. The Code defines City policies related to building codes, planning and zoning regulations, sanitation and health standards, traffic violations, etc. OBJECTIVES: Departmental statements describing significant activities to be accomplished during the fiscal year. OPERATING BUDGET: A financial and organizational plan for furthering the goals of the City Council through the City departments. The operating budget does not include capital improvement projects. ORDINANCE: A formal legislative enactment by the City Council. An Ordinance has the full force and effect of law within City boundaries, unless it is in conflict with a higher form of law, such as a State Statute or Constitutional provision. An Ordinance has a higher legal standing than a Resolution. PROPOSITION 111 LIMIT: On June 5, 1990, California voters approved Proposition 111, to amend Article XIIIB of the California Constitution, relating to the Gann Appropriations Limit Initiative. REIMBURSEMENTS: Payments remitted by another agency, department, or fund to help defray the costs of a particular service or activity for which some benefit was obtained by the reimbursing party. These amounts are recorded as expenditures, or expenses, in the reimbursing fund and as a reduction of expenditures, or expenses, in the fund that is reimbursed. RESERVE: An account used to earmark a portion of the fund balance as legally segregated for a specific use. RESOLUTION: A special order of the City Council that requires less legal formality than an Ordinance in terms of public notice and the number of public readings prior to approval. A Resolution has lower legal standing than an Ordinance. The City's budget is approved by Resolution and requires a majority vote of the Council members present at the time of adoption. SALARIES AND BENEFITS: An operating budget category which generally accounts for full-time, part-time and temporary salaries, overtime costs and fringe benefits. SPECIAL REVENUE FUNDS: These are funds that separately account for monies that are restricted as to use by the City Council, the State of California or the Federal Government. SUBVENTIONS: Revenue collected by the State (or other level of government) which is allocated to the City on a formula basis. The major subventions received from the State of California include Motor Vehicle License Fees and Gasoline Taxes. SUPPLIES AND SERVICES: An operating budget category accounting for expenditures not related to personnel or capital outlay (e.g. buildings and grounds maintenance, contractual services, equipment maintenance, office and computer supplies, small tool purchases, utility costs, postage, copier costs, etc.). TRUST AND AGENCY FUND: A type of fund which temporarily holds monies for other agencies or legal entities 221 Page 909 of 1213 CITY OF EL SEGUNDO ACCOUNT CODE DESCRIPTION 4101 Salaries/Full-Time: Compensation to full-time benefited employees 4102 Salaries/Part-Time: Compensation for part-time non -benefited or partially -benefited employees 4103 Overtime: Compensation to employees for hours worked in excess of regularly- scheduled worked week 4104 Permanent Contract: Compensation to Golf Course employees under contract with the City of El Segundo 4105 Holiday Pay: Compensation to safety employees in -lieu of holiday leave taken 4107 FLSA Overtime: Overtime pay as defined under the Federal Labor Standards Act (FLSA) 4108 Vacation/Sick Leave Buyback: Buyback of a portion of an employee's vacation and sick leave balance as allowed under each bargaining unit's memorandum of understanding (MOU) 4109 Vacation/Sick Leave -Termination: Payout of an employee's vacation and sick leave balance at termination, as allowed under each bargaining unit's MOU 4110 Leave Replacement: Compensation to Fire employees for hours worked to replace open positions due to leave time (vacation/sick) 4112 Compensated Sick Time: Payouts for accrued sick leave which may be optional at end of the year or required if sick leave balance is over the prescribed maximum accumulation. 4113 Reimbursable Overtime: Overtime compensation reimbursed by outside agencies/vendors for specific work performed on behalf of another agency or vendor. 4116 Standby Pay: Compensation to employees who have been released from work but are specifically required by their supervisor to be available to return to work as needed by the City. 4117 Opt -Out Payments: Payments to employees who opt -out of certain benefits. 4118 Replacement Benefit Contributions: Additional Payments to CalPERS to cover the retirement benefits of high earning employees. 4201 PERS Retirement: Employee and employer contributions to the Public Employees Retirement System (PERS) 4202 FICA: Employee and employer contributions to the Federal social security system including Medicare 4203 Workers' Compensation: Contributions to the City of El Segundo's Internal Service Workers' Compensation Fund 4204 Group Insurance: Payment for insurance premiums for health, dental, and vision 4205 Uniform Allowance: Quarterly payments, through payroll, to employees who are required to purchase and maintain prescribed uniform clothing and personal equipment. 4207 CalPERS Unfunded Liability: Payment to CalPERS for the unfunded retirement liability. 4209 PARS (Public Agency Retirement Services): Supplementary retirement system to the California Public Employees Retirement System 4210 OPEB (Other Post -Employment Benefits): GASB 45 liability to fund annual required contribution 4211 401(a) Employer's Contribution: Employers contribution to employees 401(a). Page 910 of 1213 CITY OF EL SEGUNDO ACCOUNT CODE DESCRIPTION 4215 Uniform Replacement: Annual uniform maintenance allowance for employees required to wear a specific work attire including boots 4217 Early Retirement Incentive: Costs associated with the employees who took the early retirement incentive. 4221 Car Allowance: Costs for employees who receive a car allowance. 4251 CalPERS Payments: Payments to CalPERS not associated with employees. 4907 Interest Expense: Interest payments on debt. 4999 Cash Over / Short: Unidentified cash variances in the bank accounts. 5201 Office Supplies: Supplies used in the office such as paper, pens, staples. 5203 Repairs & Maintenance Supplies: Supplies used for repairs and maintenance 5204 Operating Supplies: Business cards, law library books, blueprint paper, pre-printed forms, book covers, and other supplies necessary to support the ongoing operations 5205 Cleaning & Sanitation: Pool maintenance and custodial supplies 5206 Computer Supplies: Computer paper, diskettes, magnetic tapes, printer ribbons, software, and other computer related items 5207 Small Tools & Equipment: Hammers, wrenches, screwdrivers, small hand and power tools 5210 Paper Goods: Napkins, paper towels, cups, and other paper goods used at the Golf Course restaurant 5211 Photo Supplies: Film, flashbulbs, photo processing costs, and other miscellaneous photo supplies 5212 Prisoner Meals: Meals for in -custody prisoners and court commitment program participants 5213 Replacement of Damaged Goods: Replacement of damaged or broken dishes, glasses, utensils, and other items used at the Golf Course restaurant 5214 Housing Supplies: General supplies for Fire Station. 5215 Vehicle Gasoline Charge: Fuel charges for operating City vehicles 5216 Range Balls & Mats: Range balls and mats for the Golf Course 5218 Police Training Materials & Supplies: Training materials and supplies for Police Department 5501 Books & Other Printed Materials: Books, pamphlets, periodicals, etc. 5502 Audio & Video: Books on tape, cassettes, compact discs, and periodical microfiche 5505 Young People's Books: Children's books, pamphlets, magazines, and kits. 5507 School Library Materials: Books and other printed materials for the El Segundo Unified School District's libraries. 5220 Computer Refresh Charges: Annual charge to departments for core workstation hardware and software 5255 CPR Class Operating Supplies: Supplies used in CPR training courses Page 911 of 1213 CITY OF EL SEGUNDO ACCOUNT CODE DESCRIPTION 6093 Junior Camp Expenses: Junior golf camp operating expenses 6101 Gas: Cost of natural gas used at City buildings, parks, and other public facilities 6102 Electricity: Cost of electricity for City buildings, parks, and other public facilities 6103 Water: Cost of water used in City buildings, parks, and other public facilities 6116 Building Lease Charge: RSI office lease charges 6135 Credit Card Expense: Merchant's fees for accepting credit payments throughout the City, including the Golf Course 6139 Bank Service Charges: Bank service charges exceeding earnings allowance on City's checking accounts. 6153 Personal Property Damage: Golf Course personal property damage expenses 6172 NSF Charges: The expense of non -sufficient funds checks deemed uncollectible 6201 Advertising & Publishing: Public notices and job announcements, newsletters, flyers, and other informational or promotional materials distributed by the City 6203 Copy Machine Charges: Charges for copy machine usage, maintenance, and supplies 6205 Other Printing & Binding: Use of outside printers for forms, pamphlets, brochures, and other printing needs 6206 Contractual Services: Contracts with vendors for engineering services, traffic studies, signal maintenance, refuse collection, street sweeping, janitorial services, pump maintenance, and other miscellaneous services. 6207 Equipment Replacement Charges: Charges to departments to accumulate funds necessary to replace old, outdated, and unusable furniture, computers, office equipment, vehicles, and other capital items 6208 Dues & Subscriptions: Dues for memberships in various professional organizations and subscriptions to trade journals, magazines, newspapers, etc. 6209 Dump Fees: Costs to dump debris at local transfer stations 6210 Hazardous Materials Disposal Fees: Costs associated with the disposal of hazardous materials dropped on City streets. 6211 Insurance & Bonds: Property, liability, workers' compensation, and employee bond policies 6212 Laundry Cleaning: Cleaning of uniforms, floor mats, jail linens, beddings, and towels 6213 Meetings & Travel: Attendance at professional meetings and luncheons, and travel costs to attend training seminars and conferences 6214 Professional/Technical: Costs of professional services such as independent auditors, consultants, pre- employment physicals, and recreation class instructors 6215 Repairs & Maintenance: Repairs of buildings and facilities, and maintenance contracts for office equipment, computers, library circulation system, and print shop equipment 6216 Rental Charges: Rental of investigative equipment and miscellaneous equipment for emergency repairs Page 912 of 1213 CITY OF EL SEGUNDO ACCOUNT CODE DESCRIPTION 6217 Software Maintenance: Costs of maintaining the City's financial systems 6218 Hardware Maintenance: Costs associated with maintaining the City's computer network system 6219 Network Operating Charge: A "per computer charge" to each department for costs associated with computer systems network operations 6221 Educational Incentive: Compensation to firefighters who complete approved academic courses 6222 Lease Payment/Parking Garage: 612 Twin Holdings payments for parking garage 6223 Training & Education: Registration at educational seminars and conferences, and also for purchases of training materials 6224 Vehicle Operating Charge: Costs related to the operation, repair, and maintenance of the City's fleet of vehicles 6228 POST TRAINING EDUCATION: Reimbursement to Police Officers for approved training and educational programs under the Police Officers' Standards and Training (POST) program 6237 Water Conservation: Water conservation bulletins and pamphlets, water -saving shower heads, etc. 6245 Employee Recognition: Annual employee service awards luncheon. 6246 Claims Expense: Liability and workers' compensation claims, settlements, and expenses 6247 Unemployment Compensation: Quarterly payments to EDD for unemployment claims reimbursements 6249 Fees & Licenses: Fees and licenses necessary for the operation of "The Lakes at El Segundo" golf course 6250 Volunteer Recognition: Annual picnic for recognition of City volunteers 6251 Communications/Mobile Radios: Maintenance and supplies for the Police and Fire Department mobile radios and pagers 6253 Postage: Costs of mailing City correspondence, notices, water bills, etc. 6254 Telephone: Telephone and cellular communications 6255 ESMC Reproduction: Updating and reproduction of the City's Municipal Code 6256 Pavement Rehabilitation: Expenditures related to pavement repairs 6257 Public Education: Community service programs 6259 Breathing Apparatus: Service, maintenance, and repair of the Fire Department's self-contained breathing apparatus (SCBA) 6260 Equipment Leasing: Leases of copiers and fax machines. 6262 Testing/Recruitment: Employment testing, oral board raters, brochures, and flyers 6263 Commissioners' Expense: Compensation for attendance at Planning Commission meetings and reimbursement of commissioners' expenses 6266 Training Allowance: Special training materials for the golf course pros Page 913 of 1213 CITY OF EL SEGUNDO ACCOUNT CODE DESCRIPTION 6267 Zoning Text Amendments: Costs related to amendments to the zoning codes 6268 General Plan Update: Costs of updating or amending the General Plan 6270 Commissions: Commissions earned by the golf course pros 6271 Animal Regulation: Contract with the SPCA and dog license tags 6272 Court Costs: Meals and auto expenses for off -duty officers attending court proceedings 6273 In -Custody Medical Charges: Medical care and treatment of prisoners 6274 Investigation Expenses: Sheriff custodial charges, fingerprinting costs, blood alcohol and drug testing, and Municipal Code prosecutions 6275 K-9 Dog Care Services: Dog food, veterinary care, and training 6276 Police Reserve Program: Plaques, certificates, and training for Police Reserves 6278 Computer Charges: County upgrades of in-house JDIC system and hardware and software maintenance 6279 Explorer Program: Field trips and monthly meetings for Police Explorers 6280 CAL I.D.: State/County computerized fingerprint system 6281 Emergency Facilities Maintenance: Emergency repairs to city buildings 6282 Emergency Repairs: Charges for repairs to vehicles damaged in accidents 6283 Water Purchases - Potable: Potable water purchases 6284 Security Costs: Golf Course security expenses 6285 Water Purchases - Reclaimed: Cost of purchasing water from the West Basin Municipal Water District 6286 General Administrative Charges: Administrative charges to the Water Fund for services provided by City departments 6288 S.W.A.T. Program: Training equipment, ammunition, and hostage negotiations costs 6289 Education Reimbursement: Police educational reimbursements for eligible classes 6292 Hyperion Issues: City's share of mitigation monitoring costs per contract with the City of Los Angeles 6294 Special Projects: Funds set aside for special projects initiated by the City Council or City Manager 6296 R.S.V.P. PROGRAM: Costs of the Retired Senior Volunteer Program 6301 Legal Counsel: Monthly retainer of City Attorney. 6302 Special Plaintiff & Defense Litigation & Experts: Costs associated with special plaintiff and defense litigation, and expert witnesses 6303 Commercial & Space Marketing: Marketing of vacant commercial space 6310 Labor Negotiation: Attorney fees related to labor negotiations Page 914 of 1213 CITY OF EL SEGUNDO ACCOUNT CODE DESCRIPTION 6311 Code Enforcement Litigation: Attorney fees related to Municipal Code enforcement 6354 Lifeline Expense: Operating expense for qualified customers for a subsidized water rate 6401 Community Promotion: Miscellaneous expenditures to promote community activities 6402 Noise Abatement: Agenda and minute preparation for the Noise Abatement Committee and membership dues in the national organization 6403 Sister City: Program support and travel to Guaymas 6405 ESUSD Funding Agreement: Costs funding agreement with the El Segundo Unified School District for crossing guards 6406 LAX Master Plan Intervention: Attorney fees related to LAX Masterplan Intervention 6407 Washington Lobbyist: Federal advocacy professional services related to LAX Masterplan 6409 Audiovisual Materials audiovisual materials purchase by the Library department 6410 E-Books Electronic books purchased by the Library 6501 Right of Way Lease: Right of Way lease agreement with Southern California Edison 6502 Contribution Expense: Golf Course contribution expense 7550 Cost of Sales: Golf Course cost of food and beverages sales 7600 Hard goods: Golf Course cost of hard goods sales, e.g., golf equipment 7601 Purchase Discount: Golf Course discounts on inventory purchases 7602 Soft Goods: Golf Course cost of soft goods sales, e.g., golf apparel 7604 Freight: Golf Course freight charges on inventory purchases 7606 Teaching Supplies: Golf Course lesson supplies 8103 Capital & Other Improvements: Capital improvements to City buildings and facilities 8104 Capital/Equipment: Capital equipment and furniture 8105 Capital/Automotive: Vehicles and motorized equipment 8106 Capital/Communications: Communications equipment 8108 Capital/Computer Hardware: Computer hardware and related equipment 8109 Capital/Computer Software: Computer software programs Page 915 of 1213 CITY OF ELSEGUNDO ACRONYMS USED ADOPTED BUDGET FISCAL YEAR 2021-2022 ACRONYM TITLE AB Assembly Bill ABC Alcoholic Beverage Control ADA Americans with Disabilities Act APSA Aboveground Petroleum Storage Act BOD Board of Directors CAD Computer -Aided Dispatch CalARP California Accidental Release Prevention CalPERS California Public Employees' Retirement System CASP California Association of School Psychologists CDBG Community Development Block Grant CDIAC California Debt & Investment Advisory Commission CD's Certificate of Deposit CERS California Environmental Reporting System CERS California Environmental Reporting System CERT Community Emergency Response Team CES Campus El Segundo CIEDB Californian Infrastructure & Economic Development Bank CIP Capital Improvement Project CMTA California Municipal Treasurers' Association COPS Citizens' Option for Public Safety CPI Consumer Price Index CPR Cardio Pulmonary Resucitation CSI Crime Scene Investigation CTIP Coordinated Technology Implementation Program CUPA California Unified Program Agencies DOJ Department of Justice DVD Digital Video Disc EDAC Economic Development Advisory Committee EEO Equal Employment Opportunity EIR Environmental Impact Report EIS Environmental Impact Statement EKG Electrocardiogram EKPTO Exceptional Kids Parent Teacher Organization EMS Emergency Medical Services EOC Emergency Operations Center ERF Equipment Replacement Fund ES El Segundo ESMC El Segundo Municipal Code ESMoA El Segundo Museum of Art ESARG El Segundo Amateur Radio Group ESUSD El Segundo Unified School District FAA Federal Aviation Administration 228 Page 916 of 1213 CITY OF ELSEGUNDO ACRONYMS USED ADOPTED BUDGET FISCAL YEAR 2021-2022 ACRONYM TITLE FEMA Federal Emergency Management Agency FICA Federal Insurance Contributions Act FLSA Federal Labor Standards Act FPPC Fair Political Practices Commission FRO First Responder Operations FT Full Time FTE Full Time Equivalent GASB Governmental Accounting Standards Board GIOA Government Investment Officers' Association GIS Geographic Information System HIPAA Health Insurance Portability & Accountability Act HMBP Hazardous Materials Business Plan HOX Home Owners Exemption HSI Homeland Security Investigation HUD Housing Urban Developmet HVAC Heating, Ventilation, Air Conditioning ICE Immigration & Customs Enforcement ICRMA Independent Cities Risk Management Authority ICS Incident Command Center IRC Internal Revenue Code IRS Internal Revenue Service ISO Insurance Services Office or International Stadardization Organization JAC Joint Apprentice Committee JDIC Justice Data Interface Controller LA Los Angeles LACMTA Los Angeles County Metropolitan Transportation Commission LADOA Los Angeles Department of World Airports LAEDC Los Angeles Economic Development Corporation LAWA Los Angeles World Airport LAX Los Angeles Airport MAX Municipal Area Express MEP Mechanical, Electrical, Plumbing MOU Memorandum of Understanding NFPA National Fire Protection Administration NIMS National Incident Management System NSF No Sufficient Funds OES Office of Emergency Services OPEB Other Post Employment Benefits P&BS Planning & Building Safety PAC Political Action Committee PARS Public Agency Retirement Services PD Police Department PEG Public Education & Government 229 Page 917 of 1213 CITY OF ELSEGUNDO ACRONYMS USED ADOPTED BUDGET FISCAL YEAR 2021-2022 ACRONYM TITLE PERS Public Employees' Retirement System POST Peace Officers' Standard Training PSAF Public Safety Augmentation Fund PSO Public Services Officer PT Part Time PW Public Works RBP Retirement Benefit Plan RFP Request for Proposal RMP Risk Management Plan RMS Records Management System RPOSD Regional Park & Open Space District RSI Residential Sound Insulation RSVP Retired Senior Volunteer Program SB Senate Bill SCAQMD South Coast Air Quality Management District SCE Southern California Edison SEMS Standardized Emergency Management System SIR Self -Insured Retention SLESF Supplemental Law Enforcement Services Fund SLOT State Local Overtime SMIP Strong Motion Instrumentation Program SPCA Society for the Prevention of Cruelty to Animals SPEA Supervisory & Professional Employee Association SRRE Source Reduction & Recycling STAR State (of California & Nevada) Television Access Recognition STC Standard Training Corrections SWAT Special Weapons and Tactics TDA Transportation Development Act TEMS Tactical Emergency Medical Support TOT Transient Occupancy Tax TRA Tax Resolution Agreement TRAP Taskforce for Regional Autotheft Prevention TV Television UASI Urban Areas Secuity Initiative UPA Unified Program Agency US Unitied States UST Underground Storage Tank UUT Utility Users' Tax VIP Very Important Person VLF Vehicle License Fee 230 Page 918 of 1213 RESOLUTION NO. A RESOLUTION ADOPTING THE 2022-2023 FINAL OPERATING AND CAPITAL IMPROVEMENT BUDGET AND THE 2022-2023 APPROPRIATIONS LIMIT FOR THE CITY OF EL SEGUNDO. The City Council of the City of El Segundo does resolve as follows: SECTION 1: The City Council finds and declares as follows: A. The City Council has reviewed the proposed final Operating Budget ("Budget") for fiscal year; B. The Budget is based upon appropriate estimates and financial planning for the City's operations, services, and capital improvements; C. The City Council conducted a strategic planning session on May 3, 2022; a budget study session on May 17, 2022; and a public hearing on June 21, 2022; D. All procedural requirements for adopting the City's budget were fulfilled, and the City Council was fully informed regarding the City's current finances, projected revenue, and financial obligations; and E. It is in the public interest for the City Council to adopt the Budget as proposed by the City Manager. SECTION 2: ADOPTION. The Budget attached to this Resolution, and incorporated by reference, is approved and adopted subject only to the authorizations set forth below. Such approval and adoption includes, without limitation, the Schedule of Positions Full -Time & Full - Time Equivalents by Department, Authorized Positions and Budgeted Positions set forth in the Budget which recognizes Authorized Positions which are authorized but not necessarily budgeted and Budgeted Positions which are authorized and budgeted in the fiscal year. SECTION 3: APPROPRIATIONS LIMIT. A. Article XIIIB of the California Constitution requires the City to set its Appropriations Limit on an annual basis; B. The City's Appropriations Limit may be adjusted annually based upon inflation and population growth. C. The City Council may choose the method of calculating adjustments to the City's Appropriations Limit on an annual basis. For inflation, pursuant to Article XIIIB, § 8(e)(2), adjustments to the Appropriations Limit may be calculated using either the percentage change in per capita personal income from the preceding year or the percentage change in the local assessment roll from the preceding year because of local nonresidential new construction. For population growth, pursuant to Government Code§ 7901(b), the City may either use the percentage growth either in its jurisdiction or from the surrounding county. Page 1 of 6 Page 919 of 1213 D. Pursuant to Article XIII-B of the California Constitution, and those Government Code sections adopted pursuant to Article XIII-B, § 8(f), the City Council chooses to adjust the City's Appropriations Limit by calculating inflation using the percentage change in per capita personal income from the preceding year and calculating population growth by using the percentage change in population in Los Angeles County. E. As a result of the adjustments made to the City's Appropriations Limit, the City Council sets the Appropriations Limit for the fiscal year at $352,921,760. SECTION 4: BUDGET APPROPRIATIONS. Based upon the Budget, the total General Fund operating budget, including transfers -out, is $85,361,128. The City Manager, or designee, is authorized to implement the following appropriations for City Departments: Department U Proposed FY 2022-2023 CITY ATTORNEY 770,450 CITY CLERK CITY COUNCIL CITY MANAGER COMMUNITY DEVELOPMENT DEPARTMENT FINANCE DEPARTMENT FIRE DEPARTMENT HUMAN RESOURCES DEPARTMENT INFORMATION TECHNOLOGY DEPARTMENT NON DEPARTMENT POLICE DEPARTMENT PUBLIC WORKS DEPARTMENT RECREATION PARK AND LIBRARY DEPARTMENT TRANSFER Grand Total 568,511 216,018 2,850,000 3,828,987 2,576,681 13, 564, 268 1,492,491 3,741,130 6,128, 801 20, 378, 246 7,094,856 8,675,569 13,475,120 85,361,128 SECTION 5: CIP and MISCELLANEOUS APPROPRIATIONS. The City Manager, or designee, is authorized to implement the following CIP and miscellaneous appropriations, for a total of $72,442,406 with the following funds and amounts: Page 2 of 6 Page 920 of 1213 Fund Proposed FY 2022-2023 104 TRAFFIC SAFETY FUND 45,000 106 STATE GAS TAX FUND 752,966 109 ASSET FORFEITURE FUND 725,000 110 MEASURE R 600,000 111 COMM. DEVEL. BLOCK GRANT 75,000 112 PROP "A" TRANSPORTATION 322,165 114 PROP "C" TRANSPORTATION 1,550,127 115 AIR POLUTION REDUCTION FUND 100,000 116 RESIDENTIAL SOUND INSULATION PROG. FUND 800 117 HYPERION MITIGATION FUND 100,000 118 TDA ARTICLE 3 - SB 821 BIKEWAY FUND 15,000 120 C.O.P.S. FUND 350,000 123 PSAF PROPERTY TAX PUBLIC SAFETY 150,000 126 CUPA 557,642 127 MEASURE M 1,000,000 128 SB-1 600,000 129 CERTIFIED ACCESS SPECIALIST PROGRAM (CASP) 80,000 130 AFFORDABLE HOUSING FUND 200,000 131 COUNTY STORM WATER PROGRAM 750,000 202 DEBT SERVICE FUND 545,000 204 PENSION OBLIGATION BONDS 9,800,000 301 CAPITAL IMPROVEMENT FUND 7,360,893 501 WATER UTILITY FUND 31,359,005 502 SEWER FUND 6,500,017 503 GOLF COURSE 10,000 504 SENIOR HOUSING 75,313 505 SOLID WASTE 270,000 601 EQUIPMENT REPLACEMENT 1,386,989 602 LIABILITY INSURANCE 3,572,125 603 WORKERS COMP RESERVE/INSURANCE 3,263,365 704 CULTURAL DEVELOPMENT FUND 326,000 Grand Total 72,442,406 SECTION 6: FUND OPERATING RESERVES. The City Manager, or designee, may appropriate any remaining revenues at the close of Fiscal Year 2021-2022 into the applicable Fund operating reserve on June 30, 2022. SECTION 7: APPROPRIATIONS LAPSE. All appropriations shall lapse at the end of the fiscal year to the extent that they have not been expended or lawfully encumbered unless approved by the City Council. SECTION 8: BUDGET ADJUSTMENTS. The Budget may be subsequently adjusted as follows: A. By majority vote of the City Council; B. By the City Manager, or designee, for all appropriation transfers between programs and sections within a City department and between appropriation units (e.g., salaries and benefits, services and supplies, and capital outlay) Page 3 of 6 Page 921 of 1213 within programs; C. By Department Directors for appropriation transfers between appropriation units within programs; D. Object code expenditures within appropriation units in a program are not restricted so long as funding is available in the appropriation unit as a whole. SECTION 9: CONTRACTING AUTHORITY. A. The City Manager, or designee, is authorized to bid and award contracts for the equipment, supplies, and services approved in the Budget. B. In accordance with the El Segundo Municipal Code ("ESMC"), the City Manager is authorized to execute all contracts awarded for equipment, supplies, and services approved in the Budget. C. Notwithstanding any dollar limitation set forth in the ESMC, the City Manager is authorized to execute contracts for purchasing equipment and supplies that are individually identified in the Budget regardless of total cost. The City Manager may, but is not required to, seek additional City Council approval for transactions made pursuant to this Section. D. For all other services, equipment, and supplies, the City Manager is authorized to execute contracts in accordance with the ESMC. SECTION 10: DELEGATION OF AUTHORITY. Pursuant to State of California Code Section 53607, the City Council hereby authorizes the City Treasurer to invest and reinvest the City's funds, to sell or exchange securities so purchased, and to deposit securities for safekeeping in accordance with the Code. The City Treasurer may delegate all, or a portion of the investment authority to subordinates pursuant to State of California Government Code Section 41006. Such delegation by the City Treasurer shall not remove or abridge the Treasurer's investment responsibility. This Delegation of Authority shall be valid for one year unless otherwise revoked; and will be renewed on an annual basis in conjunction with the Budget Adoption. SECTION 11: The City Clerk is directed to certify the adoption of this Resolution; record this Resolution in the book of the City's original resolutions; and make a minute of the adoption of the Resolution in the City Council's records and the minutes of this meeting. SECTION 12: This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded. PASSED AND ADOPTED June 21, 2022. [SIGNATURES ON NEXT PAGE] Page 4 of 6 Page 922 of 1213 RESOLUTION NO. PASSED AND ADOPTED this 21s' day of June 2022 ATTEST: Tracy Weaver, City Clerk APPROVED AS TO FORM: MARK D. HENSLEY, City Attorney David King Assistant City Attorney Page 5 of 6 Drew Boyles, Mayor Page 923 of 1213 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES 1 SS CITY OF EL SEGUNDO I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the 21 st day of June, 2022, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Tracy Weaver, City Clerk Page 6 of 6 Page 924 of 1213 Attachment 4 General Fund Balance Policy Purpose - To mitigate current and future risks and to ensure a balanced budget While our financial reserves provide us security against unexpected emergencies and contingencies, our policies for setting those target levels should be periodically reviewed to balance our community's level of risk tolerance against our operating expenditure needs. 1. Beginning with the Fund Balance for Fiscal Year ended June 30, 2023, establish target General Fund Unassigned Fund Balance at a minimum of 20% of General Fund Expenditures. 2. The long-term General Fund reserve policy objective is to increase the target General Fund Unassigned Fund Balance to 25% of General Fund Expenditures. Balanced Operatin,e Budget The City Council's policy is that General Fund annually adopted Appropriations must not exceed General Fund annually adopted Estimated Revenues. 6/14/22 5:36 PM Page 925 of 1213 ATTACHMENT 5 Economic Uncertainty (Revenue Offset) Reserve Policy Purpose - To mitigate current and future risks due to fluctuations in the City's core tax revenues (net of Chevron). These core revenues are Transient Occupancy Tax (T.O.T.), Business License Tax, Sales and Use Tax, Property Tax, and Utility Users Taxes. Based on a staff recommendation the City Council has elected to adopt a Revenue Offset Reserve Policy to address the instability of the City's Core Revenues. i. For Fiscal Year ending June 30, 2023, maintain the Economic Fund Uncertainty Balance at $2,000,000. 2. Thresholds established: a. Minimum target balance of $2,000,000 in subsequent years. b. The maximum balance shall be any excess reserves as designated by City Council. 3. Once target level is reached, reevaluate the appropriate funding level each fiscal year during the budget adoption process. Use o Reserves This policy requires that these funds be used for balancing the General Fund Operating Budget in those years when the core revenues are experiencing downward swings. Annually, to determine if the Fund reserves should be used to offset revenue loss, staff will calculate the baseline 5-year rolling average for the aggregate of the five major revenue categories. In a year that the revenues are under performing to this calculation, reserves may be transferred to the General Fund to offset this loss of revenue and reported to City Council. If revenues are over performing to this calculation the above maximum target level funding should be followed. 6/14/22 5:36 PM Page 926 of 1213 City of El Segundo Topgolf Revenue Allocation Policy Purpose The primary goal of dedicating Topgolf revenues to specific City Council strategic goals and initiatives is to ensure that sufficient funds will be allocated towards the delivery of City Council's direction. Establishing sound policy guidelines promotes adherence to the long-term strategic plan. The City's overall objective is to fund CALPERS pension plan near 100%, to repay the loan owed to the Equipment Replacement Fund, and to establish a dedicated revenue source to the development of much needed infrastructure and capital projects. Policy Background The Topgolf facility is projected to generate over $1,920,000 in recurring General Fund and Golf Fund revenues/investment, including the following: • Annual $1,300,000 driving range ground lease payment (with a 10% adjustment every five years); • Annual $200,000 Community Benefit Contribution; • Annual $200,000 Golf Course and Driving Range Capital Contribution; • Recurring 3% beverage fee payment at driving range and golf course (with a minimum guarantee of $200,000 from the driving range); and • Annual $20,000 golf course ground lease payment (with a 10% adjustment every five years). The Topgolf Revenue Allocation Policy is to provide guidance on dedicating this new revenue source towards City Council strategic goals and initiatives related to funding pension liabilities and development of City infrastructure needs. This funding policy should also support the decision -making process of City Council and should be consistent with the overall purpose and goals of the City's pension plan. The proposed Policy recognizes that it is fiscally prudent to do the following: • Maintain the City's sound financial position; • Ensure the City has the flexibility to respond to changes in future service priorities, revenue levels, and operating expenditures; • Protect the City's creditworthiness; Page 927 of 1213 • Ensure that all pension funding decisions are structured to protect both current and future taxpayers, ratepayers, and residents of the City; • Ensure that City debt is consistent with City's strategic planning goals, objectives, capital improvement program, and operating budget; and • Ensure existing City infrastructure is properly maintained and developed and there is a dedicated funding source to address these needs. Policy Discussion The City is committed to fiscal sustainability by employing long-term financial planning efforts, maintaining appropriate reserve levels, and employing prudent practices in governance, management, budget administration, and financial reporting. This proposed policy is intended to make all relevant information readily available to decision -makers, City employees, and members of the public to improve the quality of decisions, identify policy goals, and demonstrate a commitment to sound, long-term financial planning. Adherence to this proposed policy signals to rating agencies and capital markets that the City is well -managed and able to meet its financial obligations in a timely manner. The purpose of the funding policy is to establish a framework for funding the repayment of the Equipment Replacement Funds ($5.6 million) borrowed by the Golf Fund, funding future liabilities associated with the City of El Segundo's defined benefit pension plan, and funding capital maintenance and infrastructure improvement projects within the City. There are several advantages to developing a policy to address how this new revenue source will be dedicated to implementing City Council's strategic goals and initiatives. These advantages include the following: • Provides framework to ensure proper management of future liabilities and to minimize effects on operations. Adoption of a funding policy will ensure a disciplined decision -making process, which will contribute to better predictability in funding. • Having a written summary of the funding policy that is accessible to employees and the public will help improve transparency of funding decisions and increase the understanding of pension and infrastructure funding issues. Policy Framework Page 928 of 1213 • An annual amount of $200,000 will be dedicated towards recreation infrastructure; • After the aforementioned $200,000 dedication, 60%-70% of the revenue will be dedicated towards funding pension related liabilities; • 30%-40% of the revenue will be dedicated towards funding the debt owed to the Equipment Replacement Fund; and • Once the debt to the Equipment Replacement Fund is paid in full, the 30%-40% will be dedicated towards City infrastructure. Page 929 of 1213 City of El Segundo Unfunded Actuarial Liability Policy Purpose The purpose of this Unfunded Actuarial Liability Policy is to provide guidance on the development and adoption of a funding plan for any Unfunded Actuarial Liabilities (UAL) that are calculated annually by CALPERS, or for any UAL remaining immediately after the issuance of a Pension Obligation Bond. This funding policy should also support the decision making process of the City Council and should be consistent with the overall purpose and goals of the City of El Segundo's pension plan. The City recognizes that a fiscally prudent policy should: • Maintain the City's sound financial position • Ensure the City has the flexibility to respond to changes in future service priorities, revenue levels, and operating expenditures • Protect the City's creditworthiness • Ensure that all pension funding decisions are structured to protect both current and future taxpayers, ratepayers and residents of the City • Ensure that City debt is consistent with City's strategic planning goals, objectives, capital improvement program, and operating budget Background A primary goal of funding defined benefit pension plans is to ensure that sufficient assets will be accumulated to deliver promised benefits when they come due and to protect pension benefits in situations that involve employer insolvency or bankruptcy. Establishing sound funding guidelines promotes pension benefit security. The City's overall objective is to fund CALPERS pension plan near 100% of the total actuary liability and no less than 80%, whenever possible. The City is committed to fiscal sustainability by employing long-term financial planning efforts, maintaining appropriate reserve levels, and employing prudent practices in governance, management, budget administration, and financial reporting. This proposed policy is intended to make all relevant information readily available to decision -makers, City employees, and members of the public to improve the quality of decisions, identify policy goals, and demonstrate a commitment to sound, long-term financial planning. Page 930 of 1213 Adherence to this proposed policy signals to rating agencies and capital markets that the City is well -managed and able to meet its financial obligations in a timely manner. The purpose of the funding policy is to establish a framework for funding the City of El Segundo's defined benefit pension plan, taking into account factors that are relevant to the plan and the City. These factors include: • Financial position of the City • Provide transparency to the cost of City service • Stability of the plan and/or the affordability of the annual contributions • Benefit security • Terms of CALPERS contract for El Segundo, along with any related collective bargaining agreements, which includes employees paying their full pension share • Minimum funding requirements under State Law There are several advantages to developing a funding policy to address an unfunded actuarial liability. These advantages include the following: • Provides framework to ensure proper management of future liabilities and to minimize effects on operations. Adoption of a funding policy will ensure a disciplined decision -making process, which will contribute to better predictability in funding. • Having a written summary of the funding policy that is accessible to employees and the public will help improve transparency of funding decisions and increase the understanding of pension funding issues. • The exercise of developing this funding policy improves the identification, understanding, and management of the risk factors that affect the variability of funding requirements and the security of benefits to the employees and retirees. Remaining Unfunded Actuarial Liability The City is in the process of considering a pension obligation bond that would generate bond proceeds to deposit with CALPERS up to an amount equal to 100% of the unfunded actuarial liabilities based on the latest actuarial valuation information available to the City. After the deposit of bond proceeds to CALPERS, the City may or may not have a remaining unfunded actuarial liability still owed to CALPERS. Page 931 of 1213 If the City issues a pension obligation bond for less than the full 100% of the unfunded actuarial liability, any remaining unfunded actuarial liability will be accounted for separately, for the purposes of this Policy, from any new increase in the unfunded liability resulting from the annual actuarial valuation report changes. The City will create a payoff/funding plan that will address this remaining unfunded liability immediately after the issuance of the pension obligation bond. The remaining unfunded liability will be paid off or fully funded within a twenty-year period, and with a focus to fully fund in under twenty years. New Unfunded Actuarial Liability Every year, CALPERS completes a new actuarial valuation report based on the CalPERS fiscal year-end, June 30, and recalculates the City of El Segundo's pension liability as of the new valuation date. The annual report is released to member cities by early August. If the value of the funded assets is not equivalent to this new liability amount, the City will incur a new unfunded liability at that point in time. The unfunded actuarial liability may increase or decrease from year to year, due to the following factors: Changes in actuarial assumptions and experience changes (e.g., changes in the discount rate, changes in demographic experience, etc.) Changes in actuarial gains or losses due to asset returns being higher or lower than the expected rate of return (currently set at 7%) at June 30 each year • Changes in plan benefits Due to the possibility of a new pension liability developing, the City of El Segundo desires to create a policy to immediately address any new pension liabilities, or amortization bases, that arise. Any new increase or decrease in the liability resulting from the annual actuarial valuation is identified as a separate line item, or amortization base, on the annual CALPERS actuarial valuation report. The table below lays out the parameters for paying off/funding the unfunded actuarial liability in a designated amount of time, based on the amount of the liability, as follows: New Unfunded Actuarial Liability Payoff/Funding Time Period $0-$5,000,000 Within 1 to 5 Years $5,000,001-$10,000,000 Within 6 to 10 Years $10,000,001-$15,000,000 Within 11 to 15 Years Over $15,000,001 Within 16 to 20 Years Each year, when the City is provided with the annual valuation report from CALPERS, staff will present to the City Council, as part of the Mid -Year Budget Report, the following: • The dollar amount of the new liability (new amortization base) • The number of years that staff is recommending to pay off/fund the liability Page 932 of 1213 • The dollar amount of the annual contribution to be made • The funding source(s) of the payments • The short-term and long-term financial impacts on the City's General Fund reserve balance When a new amortization base results in a credit balance, the credit will be applied, first, to any negative bases during the same period and, secondly, against any prior year bases until the credit is fully exhausted. The remaining outstanding liability will then be recalculated and a new payoff schedule and annual contribution will be determined based on the payoff schedule above. New amortization repayment schedules will be kept within 20 years to help maximize long-term savings. Prepayment Options At the beginning of each fiscal year, the City analyzes the costs/benefits of prepaying amounts due CALPERS during that fiscal year. The City strives to continue taking advantage of any prepayment discount that is afforded by CALPERS. Funding Levels The City's target funding level will be near 100% of the UAL. The City will strive to achieve this funding level through debt refinancing, allocation of reserves, and/or cost containment measures. The total funding amount will be a combination of the amount on deposit with CALPERS, the funds deposited in the City's Section 115 trust, and any funds reserved by the City that are designated for pension liabilities. Funding Options Funding options for the remaining UAL and/or any new UAL may include the use of a Section 115 Trust and/or allocating fund reserves from any allowable fund within the City. Section 115 Trust A Section 115 Trust was established in 2017 to transfer funds to a trust to ensure that these funds will only be used for pension related costs. The trust assets can be accessed to pay CALPERS at any time to reduce volatility and offset unexpected pension rate increases. The trust will have funds deposited into it at the discretion of the City Council, based on recommendations made by City staff during the annual budget adoption process. For the calculation of funding levels, monies put in this trust will be treated the same as putting monies on deposit with CALPERS. Additional Discretionary Payments Additional Discretionary Payments may be deposited with CALPERS at any time. After completion of the annual audit, all discretionary fund reserve balances will be reviewed by City staff. Based on any budgetary constraints at that time, a determination may be made that it is in the best interest of the City to use any available reserves or one-time savings from the prior fiscal year to make additional discretionary payments. Additional Page 933 of 1213 discretionary payments could be deposited with CALPERS or invested in the City's Section 115 trust. Any savings realized from the issuance of the 2021 pension obligation bond, as determined by comparing the pension obligation bond level debt service and fiscal year 2020-2021 CALPERS actuarial determined contributions, will be allocated as follows: 30%-60% of the savings will be used to offset any future unfunded actuarial liability that arise and 40%-70% of the savings will be used to offset General Fund operational costs. The POB savings should be invested in the section 115 Pension Trust or towards an additional discretionary payment to CalPERS until such time the UAL is funded at 95% or more, or has an actuarial value of $5 million or less. Also, the maximum recommended funding level for the Section 115 Pension Trust should not exceed 100% of the UAL and/or an amount not to exceed the City-wide ongoing annual Normal Pension costs for a period of five (5) years. Each year during the budget process, a recommendation for the precise savings allocation for the next fiscal year will be determined based on CALPERS latest year-end investment return. If CALPERS fiscal year-end investment return is below its benchmark, the City will allocate a higher portion of savings to fund future unfunded actuarial liability costs. Alternatively, if CALPERS fiscal year-end investment return is higher than its benchmark, then the City may allocate more of the budgetary savings to offset General Fund operational costs. Consideration of Future Pension Benefits The issuance of a pension obligation bond may result in the funding of the City's pension plan with CALPERS up to, and even in excess of 100% of the plan assets necessary to pay all pension liabilities. Even though this situation may occur, the City is still obligated to make annual debt service payments on the bonds. These payments are in lieu of annual unfunded actuarial liability payments that the City would have made to CALPERS. To the extent that the City is making any annual debt service payments on an issued pension obligation bond, it is fiscally responsible for the City to not offer any enhanced pension benefits to the City employees. This will allow the City to focus its financial resources on the current pension obligations due the bondholders and/or CALPERS. Any new ongoing General Fund revenue source (a new tax or fee that did not exist previously) identified in subsequent fiscal years should not be allocated towards enhanced pension benefits. All new ongoing revenue sources should be dedicated (up to 50%) towards pension debt service, paying down new UAL with CalPERS, or funding the section 115 Pension Trust. Annual Policy Review The UAL Policy should be reviewed on an annual basis, during the strategic planning session or the budget study session, to ensure compliance and if there needs to be any updates to the policy. Page 934 of 1213 CITY OF EL SEGUNDO INTER -FUND LOAN POLICY (adopted by the City Council on September 4, 2018) A. All inter -fund loans, other than short-term inter -fund loans (as defined), require City Council approval by resolution. Any long-term inter -fund loan must be documented by a formal agreement that specifies the following terms and conditions of the loan: Purpose of Inter -fund Loan and Documentation Requirements Loan purpose, amount, term, and repayment source will be identified any time a loan is recommended. Loans will be coordinated with the City Attorney's Office to ensure compliance with the Municipal Code and will be approved by the City Council via resolution. Payments made on outstanding loans shall be reflected in the Proposed and Adopted Budget and Annual Financial Report, as applicable. A summary of all outstanding loans will also be included in the annual Proposed and Adopted Operating Budget and the Comprehensive Annual Financial Report (CAFR). The CAFR will also consistently include the loan term, rate of interest, and the interest amount due in its calculation of the total liability associated with the loan. 2. Identification of the source fund a. Availability of unrestricted funds in the source fund; b. The borrowing fund has the capacity to repay the debt; c. The lending fund has the capacity to lend the funds, beyond its own operating and capital needs; and d. The loan does not violate any debt covenants, regulatory requirements or other provisions of the borrowing and lending funds. 3. Repayment of Inter -fund Loan a. Repayment must have a payment source and funding stream; b. Specific repayment schedule (term of the loan); c. Interest is imposed at a rate equal to at least investment earnings if loan did not occur; d. Interest is to be accrued monthly and paid quarterly; e. The interest expense paid on inter -fund loans is to be treated as user fund expense, while the interest income is to be treated as interest revenue to the loaning fund; and f. There is no prepayment penalty on an inter -fund loan. 4. Other Considerations a. Internal controls to monitor repayment; and b. The inter -fund loan is callable by the lending fund if needed to ensure that the lending fund has sufficient operating funds. Page 1 of 2 Page 935 of 1213 B. For purposes of this policy, "Short-term inter -fund loans" are defined as those loans made from one City fund to another that will be repaid within less than 12 months. Short-term inter -fund loans may be made for working capital to provide cash for Council -approved reimbursable grants and projects. Short-term inter -fund loans are also permitted for temporary timing differences in cash flows when expenditures are incurred before revenue is collected. Short-term inter -fund loans may be approved by the City Manager or Finance Director and do not require City Council approval. C. Prohibited Uses: 1. Inter -fund loans must not be used to solve ongoing structural budget issues; and 2. Inter -fund loans must not hinder the accomplishment of any function or project for which the lending fund was established. Page 2 of 2 Page 936 of 1213 {.,rVoy City Council Agenda Statement ELSEGUNDO Meeting Date: June 21, 2022 Agenda Heading: Public Hearings Item Number: C.12 TITLE: Public Hearing for Adoption of Development Impact Fees for New Development RECOMMENDATION: 1. Conduct a public hearing. 2. Discuss and consider adoption of the full schedule of development impact fees as determined in the development impact fee study to be effective on September 1, 2022, or phase -in the full schedule of development impact fees over a period of three years: year one - 50% subsidy, year 2 - 25% subsidy, and year 3 - no further subsidy). 3. Adopt a resolution to approve the development fee impact nexus study, modify existing development fees, establish new development impact fees, and find that the actions contemplated in the resolution are exempt from the California Environmental Quality Act as they do not constitute a project per California Code of Regulations title 14, section 15378(b)(4). FISCAL IMPACT: No fiscal impact for FY 2021-22. Subsequent fiscal years' impact is estimated to be up to $160 million in impact fees collected over the next 30 years or between $1 million - $5 million in additional development impact fees per year, depending on the development activity in any given fiscal year. BACKGROUND: In April of 2021, the City of El Segundo (the "City") retained Revenue & Cost Specialists, LLC, to undertake a comprehensive calculation of future development impact costs for the City. The attached development impact fee report will address each of the City's eleven separate infrastructure systems. The development impact cost calculations are intended to identify the cost of additional infrastructure necessary to accommodate long-term continued development within the City's existing limits in such Page 937 of 1213 Development Impact Fee Study June 21, 2022 Page 2 of 6 a fashion as to not decrease the levels of service currently enjoyed by the City's existing residents and businesses. The development impact cost calculations, if adopted, can be formalized as a set of Development Impact Fee (henceforth referred to as "DIFs") schedules by City Council. The City recently committed to a major effort to identify all of the City's capital needs through General Plan build -out and calculate a full schedule of DIFs with which to finance the proportional share of development -generated capital needs. The City's inventory of existing infrastructure is important because it determines the limits of the City's service levels for its residents and businesses. Revenue & Cost Specialists, LLC, was contracted by the City to provide their technical expertise both in the identification of capital projects and acquisitions as well as nexus distribution efforts. These capital additions are necessary in order to preserve the existing Levels of Service (LOS) currently offered to and enjoyed by the existing community from the diminution of those existing LOS due to the addition of new residential and business development in El Segundo, as well as calculate the DIFs necessary to finance those required infrastructure projects. City Council and staff responsible for providing services to a continually expanding residential and business community, must recognize the magnitude of the DIFs is a direct function of the nearly $293 million cost of City issued capital projects that are identified in the DIF report's infrastructure chapters. Approximately 55%, or $161 million, of the $293 million in identified project costs could be financed by the imposition of these impact fees. Existing DIF fund balance will finance approximately $0.8 million (0.3%) of the total project costs. There remains a shortfall of $132 million (45%) that will need to come from other financial sources such as utility rates, general fund revenues, and grants to finance projects not eligible for Development Impact Fee financing. The attached DIF report recalculates the three existing DIFs (Police, Fire, and Library) for the City, removes the Parks fee, and adds eight additional infrastructure categories not currently covered by an impact fee: Parkland Facilities, Streets -Signals & Bridges, Storm Drain Facilities, Water Distribution, Wastewater Collection Facilities, General Government Facilities, Public Meeting Facilities, and Aquatic Center Facilities. All are based on the aforementioned changes identified in the DIF report and the City's General Plan. The adoption of the updated DIFs will enable this City Council, as well as the succeeding Council, to continue to ensure that the City will be able to meet the basic infrastructure needs of new growth without unduly burdening the existing population and business community for these development -generated capital costs. DISCUSSION: Page 938 of 1213 Development Impact Fee Study June 21, 2022 Page 3 of 6 City staff and the consultant have identified approximately $293 million in needed and planned capital improvement projects required through the City's General Plan build - out, which include both projects related to existing deficiencies and those needed solely to support future growth. Over the next thirty years, it is expected the proposed impact fees will generate approximately $161 million from the DIF schedule applied in the attached report. The table below, also included in the attached report as Table 2-3, indicates the development fee -related capital project costs by infrastructure categories that are expected over the next 30 years: Infrastructure Type Law Enforcement, Vehicles, and Equipment Fire Suppression, Medic Facilities, Vehicles & Equipment Circulation (Streets, Signals, Bridges) Facilities Storm Drainage Collection Facilities Water Supply, Storage & Distribution Infrastructure Wastewater Collection System and Treatment General Government, Vehicles and Equipment Library Collection and Computer Stations Public Use/Meeting Facilities Aquatics Center Facilities Park Land Acquisition and Facilities Improvement Sub -total DIF Related Project Costs Non -Development Generated Projects (not funded by DIFs) Total DIF Report Identified Projects Total - All DIF Projects $40,491,360 $1,861,500 $35,175,000 $3,850,000 $10,316,667 $5,601,250 $1,303,116 $1,599,183 $12,907,305 $2,971,311 $45,543,761 $161,080,453 $131,622,862 $292,703,315 DIFs for the General City Plan Area Based on the above referenced costs and the schedules found at the end of each chapter referenced in the attached DIF report, costs attributable to future development were derived on a per unit basis for residential land -uses and on a per square foot of pad basis for business land -uses. Schedule 2-1 found in the attached DIF report in Chapter 2 and included as attached Exhibit B, provides a summary of the recommended DIF schedules for each type of infrastructure and land use category. The total recommended maximum DIFs for each of the seven DIF Land Use Types within the General City area are summarized as follows: Summary of proposed Development Impact Fees DIF Land Use Type Recommended Development Impact Detached Dwelling Unit Fees $52,426/unit Page 939 of 1213 Development Impact Fee Study June 21, 2022 Page 4 of 6 Attached dwelling unit $46,376/unit Commercial Lodging (Keyed) Unit $4,802/unit Retail & Services Uses Square Foot $10.172/S.F. Office Uses Square Foot $5.376/S.F. Industrial Uses Square Foot $5.077/S.F. Institutional Use Square Foot $6.716/S.F. The proposed fees are consistent with California Government Code Section 66000 et seq. that enables local agencies to charge a mitigation fee. A mitigation fee, also known as a development impact fee, is a monetary exaction other than a tax or special assessment that is charged by a local agency to the applicant in connection with the approval of a development project for the purpose of defraying all or a portion of the cost of public facilities related to the development project. The fee is applied towards the cost of public infrastructure improvements within the jurisdiction that fall under the various infrastructure categories identified in the DIF report, and is not a tax or special assessment. The fee is to be used to finance only those infrastructure improvements which are related to the type of development that will generate an increase in Levels of Service on the City's infrastructure. As required by the Government Code, the report details the required findings that support the proposed Development Impact Fees. In California, State legislation sets certain legal and procedural parameters for the charging of these fees. This legislation was passed as AB1600 by the California Legislature and is now codified as California Government Code Sections 66000 through 66009. This State law went into effect on January 1, 1989. Government Code Section 66000 required documentation of projects to be financed by Development impact Fees prior to their levy and collection, and that the funds collected actually be committed within five years to a project of direct benefit to the development which paid the fees. Specifically, Government Code Section 66000 requires the following process: • Delineation of the purpose of the fee; • Determination of the use of the fee; • Determination of the relationship between the use of the fee and the type of development paying the fee; • Determination of the relationship between the need for the facility and the type of development project; and • Determination of the relationship between the amount of the fee and the cost of the portion of the facility attributed to the specific development project. The attached DIF report, with some additions, utilizes a methodology consistent with the above requirements of Government Code Section 66000. Page 940 of 1213 Development Impact Fee Study June 21, 2022 Page 5 of 6 Fee Implementation If adopted by City Council on June 21, 2022, the new DIFs will become effective September 1, 2022. Staff is recommending to phase -in the full DIFs schedule over a period of three years in order to allow development projects already funded to use the existing DIFs if a completed building permit application is submitted prior to September 1, 2022, or a subsidy of the proposed fees after September 1. Year one would provide a 50% subsidy to be effective September 1, 2022. The next phase -in of the fees would be September 1, 2023 (subsidy would reduce to 25%). The final phase -in of assessing 100% of the DIFs (0% subsidy) would be on September 1, 2024. The DIFs would be adjusted on an annual basis by CPI-U (as reported by the U.S. Bureau of Labor Statistics) beginning on July 1, 2024. In addition to the above phase -in of the full DIF, staff has included the following two provisions: • In order to promote much needed affordable housing, development impact fees shall not apply to any for -sale or rental housing unit that is restricted to affordable housing for lower income households for a minimum period of 55 years. • In the interest of equity and ensuring the City continues to meet its regional housing need allocation, any residential development project that has received all required discretionary land use approvals on or before September 1, 2022, will not be subject to any of the new or increased development impact fees adopted by this Resolution. Rather, those previously approved residential projects will be required to pay 150% of the applicable development impact fees that were in effect as of June 1, 2022. For purposes of this section, "approval" does not require the issuance of a building permit. ENVIRONMENTAL (CEQA) REVIEW This proposed action is not subject to review under the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., "CEQA") and CEQA regulations (14 California Code Regulations §§ 15000, et seq.) because it involves the creation of a government funding mechanism that will not result in direct or indirect physical changes in the environment. Accordingly, this action does not constitute a "project" that requires environmental review (14 CCR § 15378 (b)(4)). CITY STRATEGIC PLAN COMPLIANCE: Goal 5: Champion Economic Development and Fiscal Sustainability. Objective 5B: El Segundo approaches its work in a financially strategic and responsible way. Page 941 of 1213 Development Impact Fee Study June 21, 2022 Page 6 of 6 PREPARED BY: Joseph Lillio, Chief Financial Officer REVIEWED BY: Joseph Lillio, Chief Financial Officer APPROVED BY: Tracy Weaver, City Clerk ATTACHED SUPPORTING DOCUMENTS: 1. DIF Resolution_06212022 (CA)_Final 2. Exhibit A - ES Final DIF report 3. Exhibit B - Summary of Development Impact Fees by Type Page 942 of 1213 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO (1) ADOPTING A DEVELOPMENT IMPACT FEE NEXUS STUDY, (2) INCREASING THE EXISTING POLICE, FIRE AND LIBRARY DEVELOPMENT IMPACT FEES, (3) ESTABLISHING THE FOLLOWING NEW DEVELOPMENT IMPACT FEES: A PARK LAND ACQUISITION & FACILITIES IMPROVEMENTS FEE, A CIRCULATION (STREETS, SIGNALS & BRIDGES) FACILITIES FEE, A STORM DRAINAGE COLLECTION SYSTEM FEE, A WATER DISTRIBUTION SYSTEM FEE, A WASTEWATER COLLECTION SYSTEM FEE, A GENERAL GOVERNMENTAL FACILITIES, VEHICLES & EQUIPMENT FEE, A PUBLIC USE (COMMUNITY CENTER) FACILITIES FEE, AND AN AQUATICS FACILITIES FEE FOR NEW DEVELOPMENT WITHIN THE CITY; AND (4) DETERMINING THIS RESOLUTION IS EXEMPT FROM REVIEW UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT The Council of the City of El Segundo resolves as follows: SECTION 1. The City Council finds as follows: A. On April 1, 2021, the City awarded a Professional Services Agreement to Revenue & Cost Specialists LLC to develop a comprehensive Development Impact Fee Calculation Nexus Report for new development to fund improvements that address the cumulative infrastructure impacts associated with new development. B. On May 11, 2022, Revenue & Cost Specialists LLC submitted the final Development Impact Fee Calculation Nexus Report (the "Nexus Study") which analyzed the following infrastructure categories: Law Enforcement, Library, Fire Protection Facilities, Park Land Acquisition and Facilities, Streets, Signals & Bridges, Storm Drain Facilities, Water Distribution, Wastewater Collection Facilities, General Government Facilities, Public Meeting Facilities, and Aquatic Center Facilities. Each of these infrastructure categories has been identified through the City General Plan and recent capital project studies as requiring future improvements. C. The Nexus Study estimated the cost of future improvements needed to ensure each of the infrastructure categories referenced above in 1(B) maintains adequate levels of service, and then allocated those costs against future development in the City taking into consideration fair share payments already contributed by development projects. 1 Page 943 of 1213 D. Based on this analysis, the Nexus Study recommends that the current development impact fees ("DIFs") (those for police, fire, and library facilities) be increased for all development types (residential, commercial, Industrial, and Institutional) and that new DIFs for Parkland Facilities, Streets -Signals & Bridges, Storm Drain Facilities, Water Distribution, Wastewater Collection Facilities, General Government Facilities, Public Meeting Facilities, and Aquatic Center Facilities be allocated for residential, commercial, Industrial, and institutional development based on their forecast of the infrastructure demand and analysis of improvement needs. The fees are allocated by residential unit and commercial/Industrial/Institutional square footage. E. The proposed DIFs are consistent with the California Government Code Section 66000 et seq. that enables local agencies to charge mitigation fees. F. Pursuant to Government Code §§ 6062a, 66016 and 66018, mailed notice of the public hearing regarding the proposed increase of existing DIFs and creation of new DIFs was provided to interested parties on June 8, 2022, and notice of the public hearing was published in the El Segundo Herald newspaper on May 27, 2022, and on June 2, 2022. G. Pursuant to Government Code § 66016, data and documentation supporting the increase in existing DIFs and establishment of new DIFs was made available to the public for public review on June 8, 2022. H. On June 21, 2022, the City Council heard public testimony and considered evidence in a public hearing held in accordance with Government Code §§ 66016 and 66018. I. With respect to the proposed increases to existing DIFs, the City Council has reviewed the assumptions of the Nexus Study supporting the original fees and has evaluated the amount of fees collected under the original fee. J. The Nexus Study, incorporated herein by this reference, identifies the purpose of each DIF to be increased or adopted by this Resolution and the use to which each of the fees is to be put. K. Based upon the evidence set forth in the Nexus Study and the administrative record as a whole, the City Councils finds that there is a reasonable relationship between the proposed use of each DIF and the type of development on which the DIF will be imposed. L. Based upon the evidence set forth in the Nexus Study and the administrative record as a whole, the City Councils finds that there is a reasonable relationship between the need for the public facilities identified in the Nexus Study and the type of development project on which the corresponding DIF will be imposed. 2 Page 944 of 1213 M. Based upon the evidence set forth in the Nexus Study and the administrative record as a whole, the City Councils finds that there is a reasonable relationship between the amount of the DIF and the cost of the public facility or portion of public facility attributable to the development on which the DIF is imposed. N. The findings set forth herein are based upon the evidence set forth in the Nexus Study, the agenda report, oral reports presented by staff, and the evidence in the administrative record as a whole. SECTION 2. Adoption of Impact Fee Nexus Study. The City Council hereby adopts the May 11, 2022, Development Impact Fee Calculation Nexus Report prepared by Revenue & Cost Specialists LLC and attached hereto as Exhibit A. SECTION 3. Adoption of New Development Impact Fees and Approval of Increases to Existing Development Impact Fees. The City Council hereby approves increases to the existing Law Enforcement Facilities, Vehicles & Equipment Fee (the "Police Fee"), the Fire Suppression/Medic Facilities, Vehicles & Equipment Fee (the "Fire Fee"), and the Library Collection & Computer Stations Fee (the "Library Fee"). The City Council hereby adopts the following eight new development impact fees: (i) the Park Land Acquisition & Facilities Improvements Fee, (ii) the Circulation (Streets, Signals & Bridges) Facilities Fee, (iii) the Storm Drainage Collection System Fee, (iv) the Water Distribution System Fee, (v) the Wastewater Collection System Fee, (vi) the General Governmental Facilities, Vehicles & Equipment Fee, (vii) the Public Use (Community Center) Facilities Fee, and (viii) the Aquatics Facilities Fee The amount of the increased fees and the newly adopted fees are set forth in Exhibit B, incorporated herein by this reference. Each of the development impact fees will be automatically adjusted on an annual basis at the beginning of each fiscal year starting with July 1, 2024, based on the most recent reported March annual percentage of change in the United States Department of Labor, Bureau of Labor Statistics Los Angeles -Long Beach -Anaheim, CA CPI-U. In the event the annual change in the CPI-U is negative for the year, the amount of the impact fees will remain unchanged. SECTION 4. Phase -In of Newly Adopted Development Impact Fees. The eight new DIFs adopted by this Resolution will be phased in over a period of two years as follows: Beginning on September 1, 2022, new developments will be charged 50 percent of the fees set forth in Exhibit B. Beginning on September 1, 2023, new developments will be charged 75 percent of the fees set forth in Exhibit B. Beginning on September 1, 2024, new developments will be charged the full amount of the fees set forth in Exhibit B (including the applicable CPI-U adjustment). In order to promote much needed affordable housing, development impact fees shall not apply to any for -sale or rental housing unit that is restricted to affordable housing for lower income households for a minimum period of 55 years. 3 Page 945 of 1213 In the interest of equity and ensuring the City continues to meet its regional housing need allocation, any residential development project that has received all required discretionary land use approvals on or before September 1, 2022, will not be subject to any of the new or increased development impact fees adopted by this Resolution. Rather, those previously approved residential projects will be required to pay 150% of the applicable development impact fees that were in effect as of June 1, 2022. For purposes of this section, "approval" does not require the issuance of a building permit SECTION 5. Effective Date: This resolution shall go into effect on September 1, 2022. SECTION 6. The City Manager is hereby authorized to take any actions that are necessary and appropriate to carry out the purpose and intent of this Resolution. SECTION 7. All resolutions and other actions of the City Council in conflict with the contents of this Resolution are hereby repealed. SECTION 8. Severability: If any portion of this Resolution is declared invalid or unconstitutional, then it is the intention of the City Council to have passed the entire Resolution and all its component parts, and all other sections of this Resolution shall remain in full force and effect. SECTION 9: CEQA. This Resolution is exempt from review under the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., "CEQA") and CEQA regulations (14 California Code Regulations §§ 15000, et seq.) because it involves the creation of a government funding mechanism that will not result in direct or indirect physical changes in the environment. Accordingly, this action does not constitute a "project" that requires environmental review (14 CCR § 15378 (b)(4)). SECTION 10: The City Clerk will certify to the passage and adoption of this Resolution; will enter the same in the book of original Resolutions of said City; and will make a minute of the passage and adoption thereof in the record of proceedings of the City Council of said City, in the minutes of the meeting at which the same is passed and adopted. 4 Page 946 of 1213 PASSED, APPROVED, AND ADOPTED this AYES: NOES: ABSENT: ABSTAIN: PASSED AND ADOPTED this ATTEST: Tracy Weaver, City Clerk APPROVED AS TO FORM: Mark D. Hensley, City Attorney day of , 2022. day of June, 2022. Drew Boyles, Mayor Page 947 of 1213 Development Impact Fee Calculation Nexus Report For the City of El Segundo, California May 11, 2022 Revenue & Cost Specialists Serving Local Governments Since 198o Page 948 of 1213 May 11, 2022 Honorable Mayor and City Council Via Mr. Darrell George, Acting City Manager City of El Segundo City Hall 350 Main Street El Segundo, CA 90245 RE: 2021-22 Update to the Development Impact Fee (DIFs) Calculation and Nexus Report Honorable Mayor, Council and Acting City Manager George: The City recently committed to a major effort to identify all of the City's capital needs through General Plan build -out and calculate a full schedule of development impact fees (henceforth referred to as DIFs) with which to finance the proportional share of development -generated capital needs. The City's inventory of existing infrastructure is important because it determines the limits of the City's service levels to its residents and businesses. Revenue & Cost Specialists, L.L.C., was contracted to provide their technical expertise both in the identification of capital projects and acquisitions as well as nexus distribution efforts. These capital additions are necessary in order to preserve the existing Levels of Service (LOS) currently offered to and enjoyed by the existing community from the diminution of those existing LOS due to the addition of new residential and business development in El Segundo and calculate the DIFs necessary to finance those required projects. City Council and staff, responsible for providing services to a continually expanding residential and business community, must recognize that the magnitude of the DIFs is a direct function of the nearly $292.7 million cost of the capital projects that are identified in the Report's infrastructure chapters. Approximately 54.7%, or $161.1 million, of the $293.3 million in identified project costs could be financed by the imposition of these impact fees. Existing DIF fund balances will finance approximately $0.8 million (0.30%) of the total project costs. There remains a shortfall of $131.6 million (45.0%) that will need to be come from other financial sources such as utility rates, grants and general revenues to finance projects not eligible for Development Impact Fee financing. The following DIF Report recalculates the three existing DIFs for the City of El Segundo as well as eight additional infrastructures not currently covered by an impact fee. All are based on the aforementioned changes and the City's General Plan and updated land use database and their effect upon requirements for public safety, circulation, storm drainage collection, utilities and the quality of life facilities (public use facilities, parks etc.). The adoption of the updated DIFs will enable this City Council, as well as succeeding Councils, to continue to ensure that the City will be able to meet the basic infrastructure needs of new growth, without unduly burdening the existing population and business community for these development -generated capital costs. Adoption of the maximum DIFs contained herein and imposition upon the remaining development opportunities in El Segundo would generate Revenue & Cost Specialists 1519 E. Chapman • Suite C • Fullerton, CA - 92831 Page 949 of 1213 Page 2, May 11, 2022 Letter to the City of El Segundo Council and Staff approximately $160.3 million in a combination of public improvement dedications and revenues limited for use on the many development generated capital expansion projects that could be expected over the General Plan build -out period (estimated to be an approximate 30 years). A major element in this Report is the proportional analysis, or comparison of what is being asked of future residents and businesses, in the form of dedicated public improvements or in lieu impact fee payments, with the replacement cost of the City's existing infrastructure (land, improvement, facilities, and equipment), contributed by the existing population and business community. The dedications, taxes and assessments contributed to date by the existing community over numerous decades of development have generated just over $831.7 million (at current replacement costs) in spine or major infrastructure/capital improvements for the City. Removing land costs of $175.9 million, as they do not depreciate, reduces the total to $655.8 million. Be advised that the list below is limited to spine infrastructure and does not include (I.e. tract) utility pipes which if included, would likely nearly double the $655.8 million in depreciable (exclude land costs) spine streets, storm drainage, water and sewer system improvements for a total capital replacement cost of over $1.3 billion. The following table identifies the existing spine infrastructure capital improvement equity, by infrastructure. Infrastructure Type Existing Capital Improvements Law Enforcement $27,004,450 Fire Suppression $34,953,965 Circulation System (1) $247,839,677 Storm Drainage System (1) $27,838,853 Water System (1) $155,960,792 Sewer System (1) $105,814,626 General Facilities $26,572,360 Library Collection/Computers $4,951,278 Public Use Facilities $42,333,151 Aquatics facilities $9,742,680 Park Land and Park Improvements $148,700,364 Total City Spine Assets $831,712,197 (1) NOTE: These infrastructure totals are limited to backbone systems and do not include "local" improvements. (2) Some $175.9 million of the $831.7 million is in land assets that do not depreciate leaving roughly $655.8 million in depreciable major assets. The recommended DIF schedules will not address all of the City's capital needs, as identified on the various schedules in this Report. As per Government Code §66000 et. seq. and fairness, DIFs cannot address existing capital deficiencies. The proposed DIFs will recognize and accommodate the needs generated by the City's growing population and business community. However, with the continued adoption of DIFs, other City discretionary revenue resources that may have been used to meet growth -generated needs for expanded services and facilities will remain available for those accumulating replacement and rehabilitation projects. Page 950 of 1213 Page 3, May 11, 2022 Letter to the City of El Segundo Council and Staff The DIFs contained herein calculate only the costs of infrastructure required to support services provided only by the City of El Segundo. They do not include development impact fees imposed by the school district(s) or any other government agency. The information required to develop the City's capital costs and equity data was generated by the El Segundo staff, without whose help and cooperation, this Report would have been impossible to complete. In addition to the assistance of Joseph Lillio, Chief Financial Officer, indirection and in communicating to staff of the highest priority of this project, we wish to extend our appreciation to the management and technical personnel who were instrumental with RCS to generate the update information and data so critically necessary for the legal support of the DIFs. Michael Allen - Development Services Director Daisy Benoit - Accountant Jaime Bermudez - Police Chief Mark Hebert - Library Manager Deena Lee - Fire Chief Liz Lydic - Management Analyst, Fire Dino Marsocci - Treasury & Customer Services Manager Jason Martin - Geographic Information Systems Analyst Melissa McCullum - Community Service Director (no longer with the City) Liana Osborne - Administrative Technical Specialist Nicole Pasqueira - Fire Marshall James Rice - Associate Engineer Elias Sassoon - Director, Public Works Department Eduardo Schonborn, AICP - Planning Manager Julissa Solano - Management Analyst, Police Carol Lyn Urner, MPA - Senior Management Analyst, Fire Lifan Xu - City Engineer Without their hard work and willingness to provide the best data available, this Report could not have been completed to the degree of accuracy that it has. We would also like to highlight the efforts of Eduardo Schonborn, Planning Manager, in compiling the critical land -use database information and for his responses to RCS's many requests for demographic information. Additionally, the efforts of Jason Martin, GIS Analyst, for the GIS generated land use information and much needed actual police and fire calls -for -service were greatly appreciated and the quality of that information and the resulting calculations were directly improved by his efforts. This Development Impact Fee Calculation and Nexus Report is now submitted for your review and consideration. RCS is prepared to assist in increasing the Council's and community's understanding of this very significant part of the City's revenue structure. Sincerely, 7�5 A,. A --- Scott Thorpe, Gregory Brown Senior Vice President RCS Associate Page 951 of 1213 CITY OF EL SEGUNDO DEVELOPMENT IMPACT FEE CALCULATION AND NEXUS REPORT TABLE OF CONTENTS Chapter 1 - Background and Introduction....................................................................................1 Chapter 2 - Demographics and Findings...................................................................................10 Proposed Development Impact Fees/Summary Schedules .......................................... 20-21 Chapter 3 - Law Enforcement Facilities, Vehicles and Equipment.............................................22 Chapter 4 - Fire Suppression/Rescue Facilities, Vehicles and Equipment ................................ 30 Chapter 5 - Circulation (Streets, Signals and Bridges) Facilities................................................40 Chapter 6 - Storm Drainage Collection Facilities.......................................................................55 Chapter 7 - Water Distribution Facilities.................................................................................... 66 Chapter 8 - Wastewater Collection Facilities.............................................................................77 Chapter 9 - General Facilities, Vehicles and Equipment...........................................................85 Chapter 10 - Library Collection/Computers...............................................................................92 Chapter 11 - Public Use (Community Center) Facilities............................................................97 Chapter 12 - Aquatics Facilities..............................................................................................102 Chapter 13 - Park Land and Open Space Acquisition and Park Facilities Development ........106 Appendix A - Summary of Recommendations.........................................................................114 Appendix B - Expanded Land Use Database..........................................................................117 Appendix C - Park Improvements Construction Cost Estimates..............................................119 Appendix D - Calculation of ADUs as a Function of Detached Dwellings ............................ 126 Endof Report ..........................................................................................................................128 Commonly Used Report Terms, Acronyms and AKA's ADU's....................................................................................................... Attached Dwelling Unit Detached Dwelling............................................................................ AKA Single Family Dwelling Attached Dwelling ........................................................AKA Apartment, Condominium or Duplex DIF.........................................................Development Impact Fee Calculation and Nexus Report DOF...............................................................................................State Department of Finance GIS............................................................................................. Geographic Information System ITE....................................................................................... Institute of Transportation Engineers KSF.........................................................................................................Thousand Square Feet LOS..................................................................................................................... Level of Service Mitigation Fee Act or AB1600............................................................ Government Code § 66000 Quimby Act........................................................................................... Government Code 66477 Page 952 of 1213 Chapter 1 Background and Introduction In 2021 the City of El Segundo retained Revenue and Cost Specialists, LLC to undertake a comprehensive calculation of the future development impact costs for the City. This report will address each the City's eleven separate infrastructure systems. The development impact cost calculations are intended to identify the cost of additional infrastructure necessary to accommodate long-term continued development within the City's existing limits in such a fashion as to not decrease the levels of service currently enjoyed by the City's existing residents and businesses. The development impact cost calculations, if adopted, can be formalized as a set of Development Impact Fee (henceforth referred to as DIFs) schedules by City Council. In light of inflation and other changing development factors, a periodic review and adjustment of the City's DIFs would be appropriate and warranted in order to continue to assure that the City collects sufficient monies to construct the additional infrastructure needed to accommodate the anticipated growth demands of new residents and businesses expected to be developed in the City. Such has been completed with the submission of this Development Impact Fee Calculation and Nexus Report. The existing DIF schedules may have served the City well for many years, but only for those limited infrastructures currently with impact fees. However, after cumulative changes of DIF factors, the most significant being the effect of inflation on the older project cost estimates combined with General Plan amendments has combined to require a full update of all development assumptions, estimated demands and capital project costs was prudent. For this and other reasons, the City entered into the intensive effort to recalculate the amount of the existing and new DIFs. This Development Impact Fee Calculation and Nexus Report effort remains consistent with the previous report's intent to quantify development costs. This document includes a greater amount of detail such as a complete list of all 31 proposed projects that may be financed (all or in part) by the proposed DIF schedules, by infrastructure as well as a comparison with the existing commitment of the existing community. The Importance of Capital Infrastructure. The Levels of Service (LOS) of any one of the City's infrastructure is based upon and (and limited by) the capacity of that infrastructure to support the users, residents or businesses. The design of any municipal project has a finite capacity, such as a four lane road, a 30" storm drainage pipe or a 10,000 square foot library. Each can only meet the needs of a defined number of users. A four -lane street segment can only handle so many vehicles per hour, especially at a speed that makes it worth using for driving over longer distances. A storm drainage pipe that is 30" cannot handle storm flows twice its capacity. A library can hold just so many collection items and serve only so many people. A municipality with 0.40 square feet per resident of library space will be able to serve more residents than a municipality with only a 0.10 square feet standard per resident of library space. The following is a more precise example using law enforcement. Consider the labor intensive service of law enforcement, regardless of the quality and capabilities of the City's sworn police officers, the Department remains highly dependent upon City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 1 Page 953 of 1213 Chapter One Background and Introduction its infrastructure capacity. A police station of 11,250 square feet will have capacity to support roughly thirty sworn police officers, at about 375 square feet per officer. If the station size remains the same at 11,250 square feet but the sworn compliment doubles to sixty police officers, the station will become exceedingly dysfunctional at 187.5 square feet per officer. The same holds true for police response vehicles and law enforcement specialty equipment. If a City adds thirty additional officers but cannot add station space, vehicles and specialty equipment, the City has dealt with only half of the service equation. They have achieved little. Further, if you add 30 police officers: • But the agency does not add police response vehicles the calls -for -services responses will be very poor. • But the agency does not create any additional station square foot space the calls -for -services responses will be dysfunctional, and unpredictable. • But the agency does not provide the sworn officers with the required personal and specialty equipment the calls -for -services responses will be dangerous, certainly for the new police officers. On the opposite side, if you add all of the above capital needs, but do not add additional sworn officers, the result would probably be limited to a minor improvement in response times. Good municipal service takes a balance of staff and infrastructure. However, make no mistake about it, the amount of and complexity of any infrastructure defines (in part or all) of the level of service (LOS). This makes the one-time DIF financing of any City's infrastructure that much more important. It takes a balance to accommodate development with the police responses within the desired standard. It will take additional properly equipped officers, law enforcement station space, response and support vehicles and specialty equipment. The importance of having a properly calculated and documented DIF schedule in order to accommodate development -related demands cannot be over -stated. The same concept holds true for the two labor-intensive public safety services and the infrastructure -intensive services such as circulation, storm drainage collection, water distribution et. al. and wastewater collection et. al. Of course, the DIFs can only be used for the capital acquisitions, the ongoing labor staffing costs will need to come from other sources. PROPORTIONAL ANALYSIS A helpful component of this Report is the proportional analysis of the infrastructure needs required to accommodate continued development of the City as compared to the existing infrastructure that has been generated through years of taxes and other contributions and currently serves the existing community. This proportional analysis is intended to recognize and reconcile the difference between the City's desired level of service required of new development, per statements in the various General Plan elements, with that of the de -facto or actual level of service provided to the existing community. The inclusion of the proportional analysis will assist the City Council in adopting a DIF structure that recognizes inter - generational equity and assists the Council in making the difficult policy decisions regarding the required capital additions needed to accommodate new development by increasing the lay- person's understanding of fairness. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 2 Page 954 of 1213 Chapter One _ Background and Introduction The proportional analysis is important, if for no other reason, than for community inter - generational equity, i.e., fairness in the infrastructure investment that has been made by existing residents and businesses with those of new residents and businesses that wish to use the existing infrastructure. As an example, new development may be required to expand the number of arterial and collector lane miles in the City but new development also benefits from the immediate use of Maple Street constructed so many years ago just as an existing citizen can use a newly constructed arterial street segment. In short, previous generations of businesses and residents have contributed to the development of the City infrastructure and this fact should be recognized by future residents and businesses by contributing a similar amount of capacity towards completing the various infrastructure systems. It is one thing to identify the many public improvement projects needed through build -out. It is an entirely different thing to assume that all of the identified improvements are required to meet the demands of the new development. Clearly, some projects will be replacements of the existing infrastructure while others will be capacity increasing projects. Within the category of the latter, they may also be further classified into two categories; 1. Projects dealing with existing deficiencies, i.e., projects required regardless of whether there is additional development or not. An example would be a traffic intersection currently controlled by stop signs that would meet demand warrants based upon continued development. 2. Projects required as a result of the need to accommodate future development. An example of this would be a signal that is currently controlled quite adequately by stop signs, but because of development in the near and downstream areas will ultimately need to be signalized. This Report provides the documentation of the City's costs which serve as the basis for calculating DIFs. The updated DIF Schedules and related information can be found in Chapters 3 through 13 and Appendices A, B, C and D of this Report. RCS staff has worked with Finance, Police, Fire, Planning/GIS, Engineering and Quality of Life infrastructure management staff to generate and review the supporting data which forms the calculation of Development Impact Fee schedules. The results of this review can be found on the schedules located at the end of each Chapter. Development Impact Fee Structure. The General Plan provides a range of potential densities for residential development, as such, the DIFs for residential uses need to be calculated on a per dwelling unit basis to reflect more accurately the impacts from a specific development. For example, a property zoned as detached dwelling residential development may contain from three to six units per acre. If fees are calculated on an acreage basis, the developer proposing three units per acre would pay the same amount as a developer constructing six units per acre. Similarly, fees are calculated on a square footage basis for business (retail/service, office and industrial, etc.) parcels to reflect the impacts of different building intensities for these types of development. Some of the infrastructures have optional fee structure recommended for unusual developments, such as a parking structure, which in itself does not create demand beyond additional storm drainage runoff, where the structure requiring the additional parking does. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 3 Page 955 of 1213 Chapter One Background and Introduction A second reason for the proposed DIF fee structure recommended in this Report involves the issue of building expansion or intensification of retail, office and industrial areas. For example, if a property owner of commercial or industrial property proposes an expansion to his building, the question exists about how to charge this proposed expansion for its impact on the City's streets, storm drainage system, and other infrastructures. A fee calculated on a building square footage (and an average Floor Area Ratio).basis simplifies this calculation. CALCULATION OF DEVELOPMENT IMPACT FEES In California, State legislation sets certain legal and procedural parameters for the charging of these fees. This legislation was passed as AB1600 by the California Legislature and is now codified as California Government Code Sections 66000 through 66009. This State law went into effect on January 1, 1989. Government Code §66000 requires documentation of projects to be financed by Development Impact Fees prior to their levy and collection, and that the monies collected actually be committed within five years to a project of direct benefit to the development which paid the fees. Many states have such controlling statutes. Specifically, Government Code §66000 requires the following process: Delineation of the purpose of the fee. 2. Determination of the use of the fee. 3. Determination of the relationship between the use of the fee and the type of development paying the fee. 4. Determination of the relationship between the need for the facility and the type of development project. NOTE: Numbers 2 & 4 will be reversed throughout the chapters in this Report because it is apparent that need should be identified before use. 5. Determination of the relationship between the amount of the fee and the cost of the portion of the facility attributed to the specific development project. This Report, with some additions, utilizes the basic methodology consistent with the above requirements of Government Code §66000. Briefly, the following steps were undertaken in the calculation of DIFs for the City: Define the level of service desired within the General Plan area for each project or acquisition identified as necessary. In some areas, certain statistical measures are commonly used to measure or define an acceptable level of service for a category of infrastructure. Street intersections, for instance, are commonly rated based on a Level of Service scale of "A" to "F" developed by transportation engineers. Most agencies adopt a LOS of "C". City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 4 Page 956 of 1213 Chapter One Background and Introduction 2. Review the Land use map and determine the existing mix of land -uses and amount of undeveloped and developed land. The magnitude of growth and its impacts can thus be determined by considering this land use data when planning needed infrastructure. This inventory can be found in Table 2-1 in Chapter 2 and Appendix B. 3. Identify all additions to the capital facilities or equipment inventory necessary to maintain the identified levels of services in the City. Then, determine the cost of those additions. An infrastructure Master Plan is the highest form of data. 4. Identify a level of responsibility, identifying, as termed in this Report, the relative need (or as referred to in the accompanying schedules as "PERCENT NEED") for the facility or equipment necessary to accommodate "growth" as defined, and as opposed to current needs. 5. Distribute the costs identified as a result of development growth on a basis of land use. Costs are distributed between each land use based on their relative use, or nexus, of the capital system. For example, future street costs were distributed to each land use based on their trip generation characteristics. OTHER ASSUMPTIONS OF THE REPORT In addition to the land use assumptions contained in the next Chapter of this Report, other important assumptions of this study include the following: "Normal" Subdivision Improvements Omitted. "Local' public improvements generally associated with and identified as being the sole responsibility of the developer through the subdivision or development review process are not included in either of the project lists or consequent calculations. This type of "on site" and immediately adjacent improvement would include all such capital construction within the boundaries of any development, such as street lights, curb, gutter, sidewalks, neighborhood streets and all local utility pipes. These improvements would continue to be the direct responsibility of the developer, with or without the addition of DIFs. Land Acquisition Costs. Land acquisition cost estimates have been developed after discussions with City officials over recent acquisitions, current negotiations or information about parcels similar to what is needed by the City. Arguments for higher or lower costs can be made; however, the herein contained per acre amounts appear to be the most appropriate current figure for the purposes of this study. However, City finance staff has indicated that land acquisition costs will be reviewed from time to time to adjust for any marked swings that can occur to land acquisition costs, as opposed to the more predictable construction costs. Exclusion/Rejection of Any Type of "Credit" for Undeveloped Land. It has been argued by some that a credit for capital -related revenues, such as gas taxes, should be made against the DIFs calculated or imposed by a city. Using the state gas tax as an example, proponents of a DIF credit argue that a city will receive increased annual gas taxes because of the additional City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 5 Page 957 of 1213 Chapter One Backqround and Introduction population generated by future residential development. It is therefore argued that a developer should receive a credit for any associated gas tax revenues collected as a result of the residents or businesses that occupy the new dwellings against any Circulation DIF imposed by the City based on either of two separate arguments. The first argument for a gas tax credit supposes that the additional gas taxes created by residential development are needed and dedicated for the maintenance of existing streets, which is the responsibility of existing development. Since the new streets constructed via DIFs will not require rehabilitation or reconstruction for another 10 to 20 years, the gas tax generated by new development is therefore a windfall to the City and should be credited against the DIF. What this argument fails to consider is that any new resident or business to the City will begin to contribute immediately to the use and deterioration of all City streets. A cursory review of City finances will reveal that the amount of the State gas tax received by cities falls far short of meeting the City's needed street improvements and repairs in any given year. The gas taxes generated by new development simply cannot meet the maintenance costs of either the new streets associated with the development or the existing streets used on a daily basis. The second argument proposes that the developer pays his full share of constructing new roads when the developer pays the City's Circulation (streets, signals bridges and roadbed protection storm drainage) System Development Impact Fee and that the gas taxes generated by the additional residents in a development are unfairly used to make improvements to the existing street system. It is most cities experience that gas taxes are barely adequate to meet streets - related operational costs, and if they are sufficient to meet these costs, the remainder is used for capital -related maintenance projects. For these reasons, credits of existing operational tax receipts are not considered for Circulation System DIFs in this Report. A similar discussion can be made for the other fees considered herein, and therefore no credits against any such fees are included in this calculation of development impact costs. Those annual operational tax receipts need to be dedicated to the maintenance of the existing system. Appropriate Expansion. Debt service is a reasonable cost of construction of many, but not necessarily all, public facilities and infrastructure. The following example illustrates this. DIFs are collected in incremental amounts, but facilities are not expanded in those same incremental amounts. As an example, a community center fee, based upon a standard of 1.2 square feet per detached dwelling residence, may be collected for each residential dwelling in the City, but after collecting the fee for a 100-unit subdivision, it would be impractical to expand the community center 120 S.F. Fees are collected, placed in a separate fund, generating interest until such a time that a 2,000 to 3,000 S. F. expansion is possible. During that build-up time, the community center will experience some temporary overcrowding as the standard drops from 1.2 S.F./dwelling to about 0.9 S.F./dwelling. This "temporary overcapacity" clearly may be an inconvenience, bringing about some crowding and an increased unavailability for rental or reservation until enough DIFs have been collected for a practical expansion to bring the community center facility back up to the original standard. In short, a development of 120 residences may be occupancy approved and bring about a temporary reduction in community center facility standards without endangering the citizen's health and safety. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 6 Page 958 of 1213 Chapter One Backqround and Introduction However, such a temporary overcapacity in storm water roadbed protection is not possible without the potential for damage to both private and public property. Capacity for the collection/removal of storm water must be available prior to the construction that increases the impervious surface (and thus storm water runoff) of the parcel. If the local storm collection line is currently at capacity (peak or otherwise), no additional units may be brought on line until additional collection capacity can be created. Again, there is a practical size of an addition to construct and it is not likely practical for developers to wait until there is enough added demand (and fees) to pay for the facility addition. As a result, financing through some type of debt instrument may be the only alternative. Circumstances vary from city to city as to what facility expansions are critical and which can absorb temporary overcapacity for limited periods of time. OTHERISSUES There are those who claim that the addition of DIFs unfairly creates an inflated resale price for existing residences. The argument is that if the public agency adopts a $35,000 to $50,000 development impact fee per detached dwelling, then the price for an existing dwelling is artificially increased by the same amount. We will use the example of a detached dwelling detached unit that cost the developer $350,000 to construct and complete to a point that the occupancy permit is approved. Full Cost of a Residential Dwelling. The $350,000 represents only the above ground costs. The true and actual cost of a new dwelling is the cost of acquiring the parcel, necessary government approvals and permits, construction supplies, labor, debt service on the above, on -site (1) public improvements, and the cost of extending public services to that dwelling. These public service extension costs include (but are not limited to) (2): • The addition of law enforcement personnel requiring the expansion of the police station, response vehicles and specialty equipment. • The additional fire stations, response vehicles and specialty rescue equipment. • Widening of road segment of traffic arterials, collectors, bridge and additional signals. • Additions to water delivery capability, including source, storage and delivery. • Additions to the wastewater capability including collection lines. • Additional library, aquatics center, public meeting and developed park space for recreational/social purposes. It must be stated here that these "Quality of Life" existing 1 On -site improvements include local streets and medians, curbs and gutters, sewer lines, water lines, street lights, storm gutter or drainage pipes, electrical power lines and all of the other requirements of the City's development code on privately -held developments, hence the reference of "On -site". These improvements are not of "General Benefit" to the entire community. 2 The City does not necessarily provide all of these services, they are only highlighted to make a point about the types of municipal services typically required to support a residential dwelling or business facility. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 7 Page 959 of 1213 Chapter One Background and Introduction standards for City of El Segundo are the highest calculated or seen in any of the past 18 cities where RCS has conducted a complete development impact fee calculation study. Thus while the cost of constructing the above ground portion of a detached dwelling unit may be $350,000, the previously identified "downstream" costs may be in the area of $35,000 to $50,000 per detached dwelling unit or in the area of 10% to 15% of the above ground cost. If this argument is not clear, picture a 2,800 square foot detached dwelling, costing $350,000 to construct the above ground structure, located in the middle of an empty square mile, no roads, no utility service, no public safety response, no flood control and no recreational facilities. What is the market value of this detached dwelling? Probably not even the $350,000 that it cost to construct the structure. All of a sudden, a $35,000 to $50,000 impact fee for the infrastructure needed to make that one residential unit more marketable seems like a bargain. In short, new development needs an existing system of municipal infrastructure to hook up to, or it is not a viable development. In short, development requires a public agency that provides infrastructure - based system in order for that private development to be viable. Thus, the true and complete cost of a new detached dwelling unit is the cost of constructing the structure and the cost of extending the municipal services to the dwelling regardless of who pays for the actual costs of extending those services. To some degree these service -related infrastructure costs have been recognized, the only question remaining is who should for pay them, existing or new residents? Effect on Market Price. Again, let us assume that a cumulative $35,000 to $50,000 impact fee imposed upon new detached dwelling construction increases the market price of an existing detached dwelling unit. Wouldn't this just be the recognition that the existing detached dwelling already has those physical links to the municipal services? A slightly different way of looking at this argument is that the existing family residences each have a "share" in a municipal corporation(3) and the share is valued at the cost of the connection to the various municipal utilities, transportation system, flood protection and public safety. It is a logical step then to require any newly constructed detached dwelling to purchase a "share" at an equal cost. CHAPTER ORGANIZATION Within each "hard infrastructure" Chapter (Chapters Three through Nine) there will be a minimum of three fee/cost comparison tables. They will be: The first schedule, the Allocation of Project Cost Estimates identifies the projects, their costs and the relationship, in an allocation percentage, to future development. These schedules will begin with the number x.1 as in 3.1, 4.1, 5.1 etc.). Minimum Needs -based Impact Fee - This schedule will calculate the DIF schedule that would need to be adopted to meet the minimum capital needs identified in the Report (on the second schedule at the end of the Chapter, i.e., 3.2, 4.2, etc.) for that infrastructure but limited to the 3 Not unlike a private corporation. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 8 Page 960 of 1213 Chanter One Background and Introduction General City needs. Strictly speaking this schedule is a calculation of the development impact costs, suitable to be adopted as development impact fees, by the legislative body, in this case the El Segundo City Council. With adoption of this level of DIFs, one could claim that new development is occurring without any additional cost to the existing residents and businesses. You could not, however, necessarily claim that new development is paying its fair share. Existing Community Financial Commitment Comparison This schedule, while not an impact fee calculation, identifies the cost (in current nominal replacement dollar value) of the existing infrastructure, including land, physical improvements and capital equipment. The distribution of this replacement value equity total over the existing developed community is the average amount that has been invested by the current community of residents and businesses and is a good indication, or comparison, with what could be imposed upon new development. This financial commitment will be expressed in terms of the cost to construct or acquire the assets at current replacement costs. Significant differences between this schedule and the Minimum Needs -based DIF rate schedule would certainly be worth additional analysis. These Schedules would be numbered 3.3, 4.3, 5.3, etc. If the average equity (for a detached dwelling for example) on this Existing Commitment Financial Commitment Comparison Table is greater than the average cost on the previous Minimum Needs -based Table, then that infrastructure system is front -ended with more of the system, say 80% of it has been constructed while only at 50% of General Plan build -out and it likely has excess capacity at that point in time. The excess capacity is the result of earlier residents and businesses of the community having put more of the system into place than will be necessary by the remaining un-built portions of the community. The existing community has advanced money to build capacity into the infrastructure system to meet the needs of residents and businesses not yet there. This table is intended to be instructive rather than legal. Distribution of Existing Impact Fee Fund Balance. The existing City-wide DIFs have a combined Fund Balance of $0.78 million and each was created to finance various infrastructure needed as new residents and businesses locate in newly created residential dwellings and buildings. There are no specific restrictions on the monies, beyond the restriction that they be used on improvements within the Fund title and committed within a five-year time frame. For the Quality of Life Infrastructure impact fees (Chapters 10 through 13) are limited to a one page calculation, also at the end of each Chapter. END OF CHAPTER TEXT City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 9 Page 961 of 1213 Chapter 2 Demographics and Findings This Chapter represents the beginning and end of the DIF calculation process. It begins with an inventory of fully developed, undeveloped and under -developed units and acreage within the City and concludes with a summary of recommended DIF schedules with detailed infrastructure explanations in the following chapters of this Report. El Segundo was incorporated in January of 1917 and has seen a great deal of development during that time. The City is experiencing what RCS has identified as a second General Plan "build -out". RCS staff has noticed that there are (at least) two General Plan "build -outs" a City will experience. The first occurs when most of the City's raw land or fully vacant parcels become developed. The second "build -out" occurs when private property owners look at their developed land and determine if that is their highest and best use of the property. Two examples of this would include (but would not be limited to): . An owner of an acre -sized industrial zoned property wishes to upsize from an older 5,000 square foot industrial building to the probable maximum allowed 26,136 square foot industrial building allowed by a 0.60 floor area ratio, or FAR. In effect, there is no zone change but the application maximizes the amount of square foot allowed by the City's zoning code. The result is an increase in the demand on all City services. • That same owner of the 5,000 square foot industrial building applies for a zone change to construct a 15,246 commercial establishment on that same acre. Industrial uses are one of the lowest demand generators of all of the City's land uses, commercial use is one of the highest demand generator land uses. The result is also increased demand on all of City's infrastructures/services. We are concerned about the net delta change in service demand. The above are but two examples of how, what appears to be like a "built -out city", will continue to experience increases in service demand within each of the City's major infrastructures. Public safety calls -for service will increase, there will be additional daily trip -miles on the City's circulation system, increased water delivery and wastewater collection demand on the utility systems. The slight increase in the population will decrease the existing service levels of the City's existing Quality of Life standards (i.e. the 7.43 library collection items per resident and the 3.437 square feet of public use community center space per resident). This is not a new concept for the City to accept, it already has recognized the continued development within the City's boundaries. These anticipated changes were highlighted in the City's 1992 adopted General Plan, Section 3 - Land Use Element, stating in part: Summary of Issues There are several issues for consideration, based on the trends researched in the Existing Conditions Report; the residential trends include: A. Increased multi -family development and reduced new single-family development. This trend is likely to continue under existing designations, increasing the City's density. B. An increase in the size of single-family homes, both through additions to existing homes and the demolition of existing homes that are replaced with larger new homes. These trends tend to maximize the land values, but they do create some impacts that affect the City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 10 Page 962 of 1213 Chapter 2 City of El Segundo Demographics and Findings streetscape, number of curb cuts in the street, number of street trees, light and air, and private open space. There are four important non-residential trends that should be addressed in El Segundo. They are. A. The reduction of manufacturing and heavy industrial uses, not including Chevron. B. The increase in commercial and professional uses such as hotels and offices. C. Decreasing availability of vacant land. D. Increasing commercial uses that serve the daytime population. The Economic Development Element has indicated that these types of uses may have limited potential. Such uses may, therefore, be best located on the ground floor of office buildings. Given the overall effect of these four important trends, the community has considered the possibility of mixed - use development. Mixed -use could mean any mixture of commercial, service -oriented uses, offices, or research and development. By allowing a mix of uses, the City may be able to effectively address solutions to future potential problems such as traffic management, infrastructure constraints, and parking. This Report recognizes these anticipated changes, and they are reflected in the City's land use database provided by the City that is the basis for future demand calculations contained in this Report. The increased demands are then the basis for the projects required to maintain the City's existing very high levels of service afforded by the infrastructure accumulated since 1917. LAND USE ASSUMPTIONS This Report contains an inventory of fully developed, undeveloped and underdeveloped land within the City limits of El Segundo and is based upon the City's most recent General Plan update. The Undeveloped and the Underdeveloped delta land inventory, identified as Potential Development, combine to form the base for the distribution of the estimated costs of the service - expanding capital projects necessary to accommodate that same anticipated development. Without the expansion projects, the City would be unable to accommodate that new development, effectively halting it. The developed land inventory forms the base for distributing the replacement cost of the existing infrastructure. This action provides the basis for comparison with the proposed DIF schedules and for the de facto identification of the many existing Levels of Service (LOS) currently provided by the City's existing spine infrastructure which is conservatively valued at well above $830 million. Table 2-1, is the inventory of all private land -uses contained within the current City limits in what is referred to as the General City area and is based on the General Plan's land use inventory, a planning staff analysis of privately held parcels in General Plan area (excludes the City's Sphere of Influence). City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 11 Page 963 of 1213 Chapter 2 City of El Segundo Demographics and Findings Table 2-1 consists of multiple horizontal blocks of information from the top to the bottom, they are: Total - Land -use Database — Total of All Areas - This block of information identifies the amount of developed and undeveloped land in terms of acres and units for the City's entire City limits and is the sum of the two areas identified following. Land -use Database within the City's General City Area - Net - This block of information identifies the existing development and development opportunities within the General City area of the City in terms of acres and appropriate units. The information in the Existing Development column will be used to identify the current investment to compare the proportionality of the proposed DIFs as previously described in Chapter One. The Potential Development column will be used as the denominator to distribute the cost of infrastructure improvements needed to accommodate development in the area to those generating the need for those same improvements. The area is the sum of four General City Sub -areas (Appendix B, LUDB - Sections A to C). A greater level of detail is available in Appendix B — Expanded Land -use Database. Table 2-1 Detailed Land Use Inventory "jpl Ugg Database Stlfi[jttjal.`5.'q`1�r3 aid G,I�iC�nr'' Existing Development Potential Development Total General Plan Build -out Acres # of Units Acres # of Units Acres # of Units Detached Dwelling Units (+) 1,390.20 3,822 3.64 20 1,393.84 3,842 Detached Dwelling Units (-) 0.00 0 (73.93) (203) (73.93) (203) Attached Dwelling Units 88.60 490 74.73 1,959 163.33 2,449 Commercial Lodging Units 33.10 2,691 2.00 232 35.10 2,923 Retail & Service Uses (SF) (+) 110.20 1,313,245 137.48 6,887,925 247.68 8,201,170 Retail & Service Uses (SF) (-) 0.00 0 (1.00) (11,917) (1.00) (11,917) Office Uses (SF) 574.80 9,493,945 85.26 2,985,602 660.06 12,479,547 Industrial Uses (SF) (+) 1,665.20 7,580,266 28.00 731,808 1,693.20 8,312,074 Industrial Uses (SF) (-) 0.00 0 (166.52) (758,027) (166.52) (758,027) Institutional Use (SF) 17.30 233,797 1.00 13,504 18.30 247,301 Total -All City1 3,879.40 90.66 3,970.06 Private Residences (+) Private Residences (-) Commercial Lodging Rooms Business Square Feet (+) Business Square Feet (-) Total for General Facilities DIF 1,55E52)(2769,94�4) 6,291 (7(203) 32,923 9618 0,092 (163,970.06 28,479,159.0 City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 12 Page 964 of 1213 Chapter 2 City_ of El Segundo Demographics and Findings Due to the El Segundo's unique circumstances of likely upsizing of underused parcels the land use database depicted in Table 2-1 includes lines with (+) or (-) indicating a projected increase or decrease in that land -use. As an example, Detached Dwelling Units (+) indicates an additional 20 such units on vacant land but Detached Dwelling Units (-) indicates the removal of 203 detached dwellings, likely to be replaced with attached dwelling units. This recognizes the net reduction of infrastructure service demand from the 203 detached dwelling units being razed with the increased demand of the 20 detached dwellings to be constructed leaving a delta in demand from the net 183 less detached dwellings. In short the Police and Fire Departments will see a reduction in calls -for -service from the removed detached dwellings. Thus any line that is italicized and has a (-) in the tables included in Chapters 3 through 9 are only included to identify the net change in demand but do not calculate the actual impact fee. DIF Land -use Types Definitions. This Report classifies private development into one of two residential DIF Land -use Types or one of five different business -based DIF Land -use Types. For purposes of the Report, the term DIF Land -use Type will refer to one of the seven broad types under which the City's specifically defined zoning code land -uses will fall into. These DIF Land - use Types are defined following: Residential Land -uses: Detached Dwelling Units - This DIF Land -use Type is generally defined as a detached unit and corresponds to an allowable use within the City's land -use designation of Single -Family Residential (R-1), Two -Family Residential (R-2), and 540 East Imperial Avenue Specific Plan. This category would include the construction of the unusual, detached condominium or townhome and a manufactured unit on an individual lot. Attached Dwelling Units - This larger category consists of apartments, townhomes, condominiums or any other living unit that is attached to any other unit. It generally corresponds to an allowable land -use designation of Two - Family Residential (R-2), Multi -Family Residential (R-3), Neighborhood Commercial (C-2), Downtown Commercial (C-RS), Smoky Hollow Mixed - Use, and 540 East Imperial Avenue Specific Plan. Business/Commerce Land -uses: Commercial Lodging (keyed) Units - This DIF Land -use Type is found in the General Commercial (C-3), Corporate Office (CO), Urban Mixed -Use North (MU-N), Urban Mixed -Use South (MU-S), and 199 North Continental Boulevard Specific Plan zones. • Retail/Service/Office Uses - As utilized in this Report, Commercial uses include the general type of retail services and thus includes outlets ranging from restaurants to auto repair shops to shopping centers. This category includes the Neighborhood Commercial (C-2), Downtown Commercial (C-IRS), Corporate Office (CO), Commercial Center (C-4), Urban Mixed -Use North (MU-N), Urban Mixed -Use South (MU-S), Downtown Specific Plan, Corporate Campus Specific Plan, and El Segundo South Campus Specific Plan zones. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 13 Page 965 of 1213 Chapter 2 City of El Segundo Demographics and Findings Industrial/Manufacturing Uses - This DIF Land -use Type contains all businesses engaged in heavy to light manufacturing or industrial development. This category includes the Light Industrial (M-1), Heavy Industrial (M-2), Smoky Hollow Mixed -Use, Urban Mixed Use -North (MU-N), Urban Mixed - Use South (MU-S), 124th Street Specific Plan, Aviation Specific Plan, and 222 Kansas Street Specific Plan zones. Institutional Uses - This DIF Land -use Type, based upon the specific use, may be approved in just about any of the City's previously mentioned zones. It consists of private schools, private meeting places, places of worship and similar private facilities and could be located within many of the land use categories. Definitions of DIF Application Categories Status. For each of the DIF land -use categories detailed on Table 2-1, acreage is categorized as either Existing Development or Potential Development. Definitions regarding the status of each land use are as follows: Existing Development - Acres/Units - This column title reference identifies land in the City which is developed or land which has received a building permit but may not yet be constructed. Acreage in this category may include non -conforming use areas of the City which contain extensive development prior to an annexation or before any changes to the General Plan. Potential Development - Acres/Units - Refers to all non-public vacant acreage located within the City. This category also includes any fully vacant parcel and those that can be upsized in the future is it contains some remaining development potential on it. POPULATION PROJECTIONS A second component in determining the magnitude of impact of future development and the necessary facilities needed to mitigate that impact is a realistic assessment of the build -out population of the City. Many of the facilities contained in this Report are sized according to either the estimated population at theoretical "build -out" or upon service levels which are based in part upon an estimation of the population to be served. Library facilities, parks and recreation facilities and community center facilities and equipment are examples of cost areas which rely heavily on population projections to determine space and facility needs. Park standards are usually stated in terms of the number of acres of park land per 1,000 persons, for instance. There are at least two generally accepted methods for projecting future population levels in a City: (A) past growth trends projected forward and (B) population holding capacity based on the General Plan land -use element. Each of these methods can be useful even though both possess certain limitations. There are several serious flaws in projecting the build -out population of a community using the past growth trends methodology. While this method is relatively simple and therefore easy for the general public to understand, it does not give consideration to when an area is actually built out. Eventually there comes a point in time where the amount of available land to build on is negligible. This technique does not help explain when that point is reached. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 14 Page 966 of 1213 Chapter 2 City of El Segundo Demographics and Findings Also, the past growth trends approach is not sensitive to policy changes made by Council or land use issues contained in the City's General Plan. For these reasons, this technique is more useful in projecting short-term population levels and should not be used to forecast the built -out population of an area. This Report relies on the methodology of holding -capacity (described in the following section) to project future service levels and facility requirements. Holding Capacity Analysis. The methodology used in this Report to forecast the built -out population of El Segundo is the current holding capacity approach. This method calculates the sum of existing development and potential development allowable under current land use regulations, using average densities found in the City. The first step in projecting the City's population using the holding capacity approach is to inventory the remaining undeveloped acres within the City limits, which was previously accomplished in Tables 2-1 and 2-2 of this Chapter. The next step is to estimate the potential dwelling units allowed per acre and then multiply the potential number of units by the average number of residents per unit. The number of persons per unit for new residential units is based on the 2000 U.S. Census and ranges from 3.025 and 2.876 persons for detached dwellings and attached dwelling respectively. The 2000 Census data was selected over the recently released 2020 Census due to a change in reporting the resulting data by eliminating the data. Based on these 2000 Census dwelling density data, future residential development can be expected to generate somewhere from 4,794 and 5,080 additional residents(4) to the City of El Segundo, joining the 16,660 citizens already living in City, resulting in a total estimated population at build -out (based upon the inclusion of existing City limits) of approximately 21,740 residents. The higher number is based upon full occupancy of all new dwelling units and the lower figure is based upon the historical occupancy levels at the time of the census count. The 21,597 is the average of the two. Table 2-2, following, uses the additional housing projected in the Land -use Database and estimates the additional potential population for the City of El Segundo through build -out. The number of potential new dwelling units was calculated by multiplying the amount of vacant acreage for each land use zone by the average densities (i.e., number of units allowed per acre) indicated in the City's General Plan. The estimated GP build -out population of 21,597 (average between high and low) or more residents using this holding capacity approach is typically lower than the population forecasts based on the mathematical models previously described. This implies that either the City's period of residential build -out will actually take 25 to 30 years or that the City's growth rate will increase from recent historical levels. As the residentially zoned land remaining to be developed continues to be built on during the next thirty years, the City is likely to see the number of new dwelling units developed decrease each year. 4 Depending upon the vacancy factor based upon the average of 96.05% for all residences. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 15 Page 967 of 1213 Chapter 2 City of El Segundo Demographics and Findings Table 2-2 City of El Segundo Average Dwelling Occupancy, by Type (2000 United States Census Data) Total Vacant Occupied otal Number PC Average I Percentage Existing Residential Units Units Units f Occupants Occupancy Occupied Detached Dwelling Units Detached Dwellings 1 7,211 17111 7,04011 21,299 1 3.025 1 97.63% Attached Dwelling Units Attached Dwelling Units 1,044 24 Duplex to Quadplex Units 1,860 80 Five to Forty-nine Units 2,173 165 Fifty or More Units 397 7 Average 5,077 269 1,020 1,780 2,008 390 4,808 3,007 2.948 97.70% 5,167 2.903 95.70% 5,652 2.815 92.41 % 790 2.026 98.24% 13,826 2.876 94.70% Other Dwelling Units Other Dwelling Units 1 43 14_1 1 29 11 32 1 1.103 67.44% Existing - State Department of Finance 01/01/21 Population, excludes prison population 16,660 Existing - State Department of Finance 01/01/21 Prison Population 0 Existing - State Department of Finance 01/01/21 Population, excludes prison population 16,660 G.P. Build -out Population Anticipated Occupancy Probable At Historic OccgeEacy Rates Net Units Rate Occupancy] Potential Detached Dwellings (-) (183) 97.63%11 (179) 1,855 Potential Attached Dwellings (+) 1,959 94.70% Dwelling Anticipated Density I Population 3.025 (541) 2.876 51335 G.P. Build -out Population Anticipated Occupancy Probable Dwelling Anticipated At 100% Occupancy Rate Net Units Rate 11 Occupancy Density I Population Potential Detached Dwellings (183)1 100.007/.F (183) 3.025 _ (554) Potential Attached Dwellings 1,959 100.00% 1,959 2.876 5,634 Population to be Added Via Development at 100% Occupancy 5,080 5,080 Current State of California Department of Finance Population 16,660 Potential Maximum "Build -out" Population. 21,740 Population at General Plan Build -out @ Low per Dwelling Resident Densities 21,454 Population at General Plan Build -out @ High per Dwelling Resident Densities 21,740 Average Population at General Plan Build -out 21,597 City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 16 Page 968 of 1213 Chapter 2 City of El Segundo Demographics and Findings SUMMARY OF FINDINGS City staff and RCS have identified over $292.7 in needed and identified and planned capital improvement projects required through the City's General Plan build -out including both projects related to existing deficiencies and those needed solely to support future growth. Roughly 56.3% of the total project list can be financed with DIF receipts imposed upon new development. The proposed impact fees will generate just over $164.9 million from the DIF schedule applied Existing impact fee fund balances will support $0.78 million or 0.30% of the total. The remaining $127.0 million in project costs do not qualify for impact fee financing and will need to be financed from other sources. Table 2-3 indicates the development fee -related capital project costs by infrastructure. Table 2-3 Total City-wide General Plan Build -out Capital Requirements Infrastructure Type Total — All DIF Projects Law Enforcement, Vehicles and Equipment $40,491,360 Fire Suppression/Medic Facilities, Vehicles & Equipment $1,861,500 Circulation (Streets, Signals, Bridges) Facilities $35,175,000 Storm Drainage Collection Facilities $3,850,000 Water Supply, Storage & Distribution Infrastructure $10,316,667 Wastewater Collection System and Treatment $5,601,250 General Government, Vehicles and Equipment $1,303,116 Library Collection and Computer Stations $1,599,183 Public Use (Community Center) Facilities $12,907,305 Aquatics Center Facilities $2,971,311 Park Land Acquisition & Facilities Improvement $45,543,761 Sub -total DIF Related Project Costs $161,080,453 Non -Development Generated Projects $131,622,862 Total — Report Identified Projects $292,703,315 DIFs for the General City Plan Area. Based on these costs and the schedules found at the end of each of the remaining chapters of this Report, costs attributable to future development were derived on a per unit basis for residential land -uses and on a per square foot of pad basis for business land -uses. Schedule 2.1, found at the end of this Chapter, provides a summary of the recommended DIF schedules for each type of infrastructure and land use category. The total recommended maximum DIFs for each of the seven DIF Land Use Types within General City area are summarized following. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 17 Page 969 of 1213 Chapter 2 City of El Segundo Demographics and Findings Table 2-4 Summary of Proposed Development Impact Fees for the City's Existing General Plan Area Detached Dwelling Unit $52,426/Unit Attached Dwelling Unit $46,376/Unit Commercial Lodging (Keyed) Unit $4,802/Unit Retail & Service Uses Square Foot $10.172/S.F. Office Uses Square Foot $5.376/S.F. Industrial Uses Square Foot $5.077/S.F. Institutional Use Square Foot $6.716/S.F. Specific DIF schedule rates for each land use can be found at the end of each chapter relating to each infrastructure. Schedule 2.1 at the end of this Chapter also identifies the probable development impact fee revenue of these proposed new development impact fees, the estimated capital cost total and the difference, by individual infrastructure type (e.g. fire). Schedule 2.1 requires two pages to summarize the many infrastructures, identify the individual Infrastructure DIFs and combined DIFs by DIF Land -use Type and provide a calculation of the potential collection through build -out at the proposed Minimum Needs -based DIF schedules and the cost of the total infrastructure needs. FORMAT OF THIS REPORT The following chapters of this Report contain the detailed information relative to the calculation of DIFs recommended by RCS for the entire City. Appropriate textual explanations are contained in a specific chapter devoted to each of the eleven sets of differing infrastructure cost schedules for City boundaries. The infrastructure chapters are listed following along with four appendices, one of which contains a summary of DIF recommendations. CHAPTER 3 - Law Enforcement Facilities, Vehicles, and Equipment CHAPTER 4 - Fire Suppression/Medic Facilities, Vehicles & Equipment CHAPTER 5 - Circulation (Streets, Signals and Bridges) Facilities CHAPTER 6 - Storm Drainage Collection System CHAPTER 7 - Water Distribution System CHAPTER 8 - Wastewater Collection System CHAPTER 9 - General Facilities, Vehicles & Equipment City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 18 Page 970 of 1213 Chapter 2 City of El Segundo Demographics and Findings CHAPTER 10 - Library Collection & Computer Stations CHAPTER 11 - Public Use (Community Center) Facilities CHAPTER 12 — Aquatics Facilities CHAPTER 13 - Park Land Acquisition and Facilities Improvements APPENDIX A - Summary of Recommendations. APPENDIX B - Expanded Land -use Database. APPENDIX C - Detailed Park Infrastructure Cost Schedule. APPENDIX D - Application of Accessory Dwelling Units as a Function of a Detached Dwelling. NOTE REGARDING TEXTUAL MATHEMATICS: It is important to note that the use of a computer provides for calculations to a large number extending over a large number of decimal points. Such data, when included in text and supporting textual tables, has often been rounded to usually no more than two or three decimals for clarity and thus may not be replicated to the necessary degree of accuracy as the spreadsheet schedules at the end of each chapter. If questions arise between the tables and schedules, the schedules at the end of each chapter will prevail as the more accurate. The schedules at the end of the Chapter are instructive to the recommendations. The tables within the chapters are text summaries of the schedules at the end of the chapter and are illustrative. END OF CHAPTER TEXT City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 19 Page 971 of 1213 d Y I) O (6 O O. 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O 00 q M M O V-? O E!} O VT O Cf3 O 64 p yg 0 69i CD�_ r O 6 * M O M m co M N 61) vj Cl � 0 O b9 co N64 N N L MC C D C (4O 64 ti C O 0 LOLO O co LO co O d LO M CA � M CA e �h N N N N d �i Ef3 6/i 6g 7 d t U cn O VN r����� �b9 M C� M c0 00 CO CO CD LL +, 00 — co o CA v N v U5 a; rn Cn a » <fl a) N N E E O 1— U O F— V N W C6 CD + 7 W s + « LL u= C a) CD CCL 6 U 'r+ w w 4 'c fn Cn + `� > o .O c j � a�i aNi ^ LL 7Cr a�i O O N(0 LL N O C E" w ICI d 0 m 3 Q 3 0 _' Cmj '� COj .� N CD 0 Q) c0A Z) T-- LL cOi a) o U U O p ,ia (D a) p m p m d N O f4 C U U r E-- a) .� to .� c0 C m O ` O a a) o a) 0 o 0 a> a) 0 a 5 O a = LL > O 21 Page 973 of 1213 Chapter 3 Law Enforcement Facilities, Vehicles, and Equipment The Existing System of Law Enforcement Assets or infrastructure. The El Segundo Police Department currently operates out of 28,338 square foot facility on roughly a third of an acre at 348 Main Street. The building has an additional 6,000 square feet but that portion of the Police Station is leased to a different but cooperating law enforcement agency thus has not been included in this impact fee calculation. The Department also has a significant inventory of: • Vehicles (official and undercover) some with various added extra equipment; • Assigned officer equipment such as various leathers, armament, clothing, and safety apparel; and, • Specialty and computer equipment. Demand Upon Infrastructure Created by the Development of Underdeveloped or Vacant Parcels. Residents and businesses benefit from law enforcement services in three ways: directly, indirectly and through standby availability. Direct services are those where a resident or business owner requires a direct response, usually as a result of being the victim of a crime. Direct service results in the form of a law enforcement officer contacting the victim. Indirect benefits, such as crime prevention programs, free patrol time and other law enforcement services that serve all businesses, citizens and visitors, are impossible to calculate for a specific beneficiary. An example of indirect benefit would be the apprehension of a burglar in your neighbor's residence or business yesterday. Had the burglar not been arrested he/she may have broken into your dwelling unit or business tomorrow. Most residents and businesses may go for many years before ever requiring a call -for -service. However, these fortunate residents and businesses still benefit from law enforcement services, if in no other way than by the knowledge that a law enforcement officer is available, through adequate planned stand-by, to respond if required. Lastly, residents and businesses also benefit from the stand-by capability, the ability to respond a police officer should you need service. The addition of new residential units and new businesses will increase the demand upon the law enforcement service level by creating more direct calls -for -service, more areas requiring preventive patrol, and in general, more opportunities for crimes to be committed. The development of vacant or underutilized parcels into residential or business units will also generate more calls. The residents and business owners occupying those residences and businesses will create the increase in law enforcement calls -for -service. More residences and businesses will mean more responses to the burglaries, domestic disputes, noise complaints, shoplifting and miscellaneous incidents that will occur in the new residences and businesses. If the law enforcement force capabilities (the base) are not expanded, then the increasing number of calls -for -service (the rate) will reduce the amount of "free" hours available for preventative patrol. This inability to expand the capabilities would ultimately drive the Department into a reactionary mode. The additional calls -for -service would limit the amount of time for training, planning, pro -active crime prevention and other non -direct services. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 22 Page 974 of 1213 Chapter 3 Law Enforcement Facilities, Vehicles and Equipment The Purpose of the Fee. Additional law enforcement calls -for -service are expected, and the cost of adding sworn officers necessary to respond to those calls can be determined. Those new costs can be translated to a fee, or an amount, necessary to be collected to offset the added costs of the required additional staffing. These costs include equipping and housing the additional officers. Providing that the fee is adopted and imposed, new development will finance its proportional capital costs of expansion of the Police Station. The continued costs of the annual salary and benefits for those additional officers will need to come from increases in property and sales tax generated by the new residences and businesses and their occupants. The Use of the Fee. The revenues raised from a properly calculated and legally -supported Law Enforcement Impact Fee would be limited to capital costs related to that growth. The fees would be used to expand the law enforcement station, increase the number of responses and investigator's vehicles and properly equip additional officers. Conversely, the Law Enforcement DIF receipts cannot be used to replace existing vehicles or replace normal vacancies. The required projects/capital includes: LE-001, Additional Police Station Space/Upgrades - The existing station will need to be expanded by 42,884 to meet the space needs of the 71 additional officers (at 604 square feet per officer) needed to meet the addition calls -for -service generated by new development. LE-002, Additional Patrol/Detectives/Specialty/Staff Vehicles - This project is the acquisition of 67 law enforcement vehicles in order to maintain the existing 0.94 vehicles/officer standard. LE-003, Additional Police Officer Assigned Equipment - Officers in the field will require personally -assigned equipment consisting of radios/electronic devices leathers, handgun, helmet, and assorted protection as well as the costly recruitment costs of a background check and other required exams. These costs have been included at $14,266 per additional officer but are only included for successful candidates. LE-004, Additional Specialty Equipment - This project is the acquisition of specialty equipment such as advanced electronics, computer information sharing systems, special weapons and tactics equipment, and other unique equipment. The Relationship Between the Need for The Fee and The Type of Development Project. Department records were used to demonstrate that differing land -uses generate differing numbers of calls. Police staff provided extremely accurate calls -for -service data by over -laying the Department's computerized response records with the City's zoning map thus allowing 100% of the private sector calls -for -service to be categorized. Table 3-1, following, summarizes an analysis of the calls -for -service received by the Police Department over a recent twelve month period. The breakdown of calls into the land -uses that generated them, divided by the number of developed units (during the same period) generating a calls -for -service nexus. [This space left vacant in order to place the following table on a single page]. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 23 Page 975 of 1213 Chapter 3 Law Enforcement Facilities, Vehicles and Equipment Table 3-1 Law Enforcement Calls -for -Service Generated by DIF Land -use Type (Over a 12 Month Period) Qevelaped Actual Calls` Total Calls per " ©IF Land -use Type Dwellings or For Service Dwelling or Square Feet 0v er'12 Months 1,000 SF (KSF) Detached Dwelling Units 3,822 2,372 0.621/Unit Attached Dwelling Units 490 296 0.604/Unit Commercial Lodging Units 2,691 170 0.063/Unit Retail & Service Uses 1,313,245 4,101 3.123/KSF Office Uses 9,493,945 8,128 0.856/KSF Industrial Uses 7,580,266 1,547 0.204/KSF Institutional Uses 233,797 29 0.124/KSF As an example, there were approximately 2,372 calls -for -service that generated a response to one of the 3,382 detached dwelling units in the City. The result indicates that, on average, each dwelling will generate just over 0.621 calls per year. The same analysis was undertaken for most land -uses. Since these calls -for -service by land use are an average, they were used to project the number of additional calls that could be expected by multiplying the calls per residential unit or business acre by the number of anticipated number of new residential dwellings or business acres. To determine the number of additional officers necessary to meet this increase from future developments, the number of increased calls resulting from new development was then divided by the average number of calls that an officer responds to. These calls -for -service rates are then applied to (multiplied by) all of the undeveloped land -use database anticipated units to determine the number of calls -for -service in the future. The additional calls -for -service, in this case 25,110 per year, were then divided by the number of calls -for -service that a single officer can absorb. The existing complement of 47 sworn officers currently absorbs the 16,643 annual calls -for - service to privately held residences and businesses by responding to just over 354 calls -for - service each to privately -owned and developed parcels annually. Based upon the addition of these 25,110 calls -for -service, the City will need to successfully recruit 71 additional officers to maintain the same response capabilities that are currently provided by the existing 47 officers now. This is not to imply that the existing level of services or the ratio of officers to calls -for - service is the desired level of service, it merely is the current level of service. To adequately mobilize the 71 new sworn officers, the City will need to add 67 response vehicles at a total cost of $3,581,622 to maintain the existing ratio of 0.94 vehicles per sworn officer (44 vehicles divided by 47 officers) and for the personnel recruitment/officer-assigned equipment at a combined cost of $1,012,886 (71 officers X $24,266 in assigned equipment costs). The Relationship Between the Use of the Fee and the nMe of Development Paving the Fee. Again, use of the fee is a similar argument to the need for the fee. As the development occurs, City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 24 Page 976 of 1213 Chapter 3 Law Enforcement Facilities, Vehicles and Equipment the impact is generated, and the impact fee would be collected as the development occurs. The collected DIF receipts would be put to use to acquire equipment for additional officers, vehicles and additional building space necessary to respond to those additional calls, without reducing the capability of responding to calls from the existing community. The Relationship Between the Amount of the Fee and the Cost of the Portion of the Facility Attributed to the Development Project. The Police Station size at 28,383 square feet, along with the 42,844 additional square feet proposed in LE-001 will meet the needs for operations space (and location) through General Plan build -out and the land -use database depicted in Table 2-1. The build -out complement of 118 sworn officers, (47 current and 71 projected) will allow for the maintenance of the average of about 600 square feet per officer. Minimum Needs -based Fees. Table 3-2, following, summarizes the resulting DIFs (from Schedule 3.2) for development to contribute $40,316,988 towards the expansion of the Law Enforcement capabilities of the City in order to allow the City to extend the same level of service to the City's newest citizens and businesses. Table 3-2 Minimum Needs -based Law Enforcement Facilities, Vehicles and Equipment Development Impact Costs by DIF Land -use Type Detached Dwelling Units (+) $19,268 $964/Unit Detached Dwelling Units (-) ($202, 310) Attached Dwelling Units $1,899,467 $970/Unit Mobil Home Dwelling Units $24,085 $104/Unit Retail & Service Uses (+) $34,538,828 $5.014/S.F. Retail & Service Uses (-) ($59, 409) Office Uses $4,104,005 $1.375/S.F. Industrial Uses (+) $239,240 $0.327/3.F. Industrial Uses (-) ($248, 874) Institutional Uses $2,689 $0.199/S.F. Existing Financial Commitment Comparison Costs. The City invested, at current dollars, about $22.1 million in the existing police station, or stated a slightly different way it would cost $22.1 million to replace the existing building. The Department staff uses 44 assorted vehicles with various added extra equipment costing a total of $2,387,748 for an average cost of about $54,267 per vehicle. The existing 47 sworn officers each have assigned equipment such as personally -assigned radio and communication equipment, various leathers, armament, clothing and safety apparel costing some $14,266 per sworn officer or a combined $670,502. Lastly, City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 25 Page 977 of 1213 Chapter 3 Law Enforcement Facilities, Vehicles and Equipment there is $1,655,383 invested specialty equipment, computer capability and other electronic equipment. There is also an existing positive Law Enforcement Impact Fee Fund balance of $174,372. Combined, the City has invested, at current replacement costs, some $27,004,450 into the law enforcement assets. When this combined replacement financial commitment cost figure is distributed over the entire current community (via Table 3-3 following and Schedule 3.3), we find that the existing financial commitment is quite similar to that of the calculated Law Enforcement Minimum Needs -based DIFs (or cost), indicating that the existing community has invested nearly what be required from future development. It also occurs due the straight line extension of the existing level of service. Table 3-3 Existing Law Enforcement Community Financial Commitment Comparison Data Allocation Development Impact DiF't:anii-use Type of Development Cost Per Unit Costs or Square Foot Detached Dwelling Units $3,848,739 $1,007/Unit Attached Dwelling Units $480,281 $980/Unit Commercial Lodging Units $275,837 $103/Unit Retail & Service Uses $6,654,164 $5.067/S.F. Office Uses $13,188,258 $1.389/S.F. Industrial Uses $2,510,117 $0.331IS. F. Institutional Uses $47,055 $0.021IS. F. RECOMMENDED DEVELOPMENT IMPACT FEES Since the Minimum Needs -based Impact Costs (necessary for expansion indicating the City's investment in law enforcement capabilities) is nearly the same as the Existing Community Financial Commitment Comparison, the Existing Community Financial Commitment Development Impact Fee schedule identified in Table 3-2 and Schedule 3.2 would be the most equitable DIF schedule to adopt. RECAP OF RECOMMENDED LAW ENFORCEMENT DEVELOPMENT IMPACT FEES 1. General City - Adopt Schedule 3.2. END OF CHAPTER TEXT City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 26 Page 978 of 1213 1— N M V) O (D N 00 00 (D (D cc (D M � M N O m (M IQ O LO V M�V)Vl6 0 0 0 0 0 O O O O O O O O O O 0 0 0 0 O O O O O O O O O O O V) V> V) V> V) 0 0 0 0 0 O O O O O O O O O O O O O O O d Z io 0 F- c m a m L d C d 0 a0.+ H 7 N M d b d U cn F- c is a d C N C) 43 0 F- c 0 O. N y 0 -o w 7 m 27 Page 979 of 1213 P Page 980 of 1213 29 Page 981 of 1213 Chapter 4 Fire Suppression Facilities, Vehicles, and Equipment The Existing System. The City has invested in a system of fire facilities, response vehicles and specialty equipment. The Fire Department responds to calls -for -service from two existing stations. The Department has specific equipment and training for calls -for -service consisting of fire suppression, emergency medical calls, vehicle extrication, high -angle rescue, trench and collapse rescue, swift water rescue, confined space rescue as well as and hazardous materials response. The Department is also available to handle other non -anticipated emergency calls - for -service. The City has invested in a significantly asset rich system of fire suppression/rescue system. The fire station facilities are detailed as follows: Fire Station #31/Headquarters is 13,355 square foot, four bays wide by two vehicles deep facility and is located on a 52,750 square foot parcel at 314 Main Street. Fire Station #32 is a 13,687 square foot four bay wide by two vehicle deep fire station on a 37,750 square foot parcel at 2261 East Mariposa Avenue. There are also 975 square feet of storage structures on the parcel. Both stations are the high end of number of bays/spaces (four bays wide by two vehicles deep) with most cities having maybe one such large station with the reminder at two bays wide by two vehicle deep stations. As such the City retains a great deal of response capacity. However, the anticipated 75% increase in calls -for -service may require an increase in staffing somewhere into the future The land and replacement construction costs of the existing stations and training facilities is approximately $24,487,179. Not surprisingly, the City also has a sizable fleet of equipped City - owned response and prevention units consisting of: • Three Type I response engines; • Two aerial ladder vehicles; • Two Command Vehicles (Chief and Battalion Chief), • Two USAR vehicles (REMS/USAR); • Four paramedic Vehicles; • Two environmental vehicles; • Three Fire Prevention vehicles; and, • Five miscellaneous, administrative sedans and utility trucks. The total investment in the 23 vehicle compliment is about $9,255,722. State or County vehicles and equipment are not included in the financial commitment figure. The City's fire- fighter assigned equipment and successful psychological/back-ground checks, at $14,820 per fire-fighter, is approximately $622,400 total for the existing staff of 42 fire fighters. The specialty equipment made up of Urban Search and Rescue, hazardous materials/mass casualty, confined space equipment, as well as major communications equipment, reserve hose and City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 30 Page 982 of 1213 Chapter 4 Fire Suppression/Rescue Facilities. Vehicles. and Eauipment appurtenances total some $255,018. Lastly, the Fire Suppression Facility, Vehicle and Equipment Impact Fee fund balance is $333,588. The current financial commitment or investment, in fire stations, training facilities, response fleet, specialty and communications equipment and fund balance is a sizable $34,953,965. This figure represents what it would cost to establish the existing Department response capability at current vehicle, equipment, land acquisition and construction costs. The relevance of this figure will be established later in this Chapter. Demand Upon Infrastructure Created by the Development of Underdeveloped or Vacant Parcels. While it can be said that numerous factors are considered when determining the number and location of fire stations in any city, it can be stated without fear of contradiction that all new private development in the City will have an effect on the City's current ability to respond to fire, rescue and emergency calls -for -service. The affect, simplified but not trivialized, is twofold. Initially, each new residential and business development will create, on average, more calls -for -service increasing the likelihood of simultaneous (and thus competing) calls -for -service. Additionally, as development spreads further from any existing station or stations, as large-scale development is often likely to do, the distances (and thus response times) will increase, taking the existing fire companies out -of -service for greater periods of time. The capacity of any fire station is finite and will reach practical limits (through call frequency and total time). When that capacity is exceeded, the level of service afforded to existing development will be greatly reduced. Or stated in another way, if development continues without the addition of fire station capacity to respond, the existing stations could be overwhelmed in terms of calls -for -service, making a timely response for emergency service a virtual coin flip. That is, will the existing fire companies be available to respond to your needs or will they possibly be out -of -service on a call in a different part of the community? The Purpose of the Fee. The City staff has determined there is no need for the additional fire station in order to continue to be able to respond to an ever-increasing number of expected additional service demands calls, now and in the future. The two four bays wide by two vehicles deep facilities have the capacity to absorb the additional calls -for -service anticipated from future upsizing development, but only in terms of equipment and facilities space. Having the right type, size, and number of fire stations in the right locations enables policy makers, the Chief and City Council to house fire fighters, apparatus, and equipment in a rational way for maximum use of capital resources at the lowest annual operations cost as is the case in El Segundo. While having a two large fire stations and a base of response vehicles and specialty equipment, the City may need to look at staffing at some point in the future. Conversely, the penalties are high and extremely visible for poor fire station location or a lack of one. Adverse effects are felt by the City staff, the council, and possibly by the existing taxpayers. With poor location or no additional locations, response times via great distance or out -of -service due to a previous call can become excessive, and if a tragedy occurs, the incident would be well publicized. Often, response time is mistakenly referred to for only the first -in unit, and this can be a grave error. Instead, response time must consider all the forces necessary to place the incident under control. If the first unit arrives within five minutes but cannot provide the necessary water flow or City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 31 Page 983 of 1213 Chapter 4 Fire Suppression/Rescue Facilities. Vehicles. and Eauipment perform the needed functions due to a lack of staffing, the five minute response becomes insignificant and irrelevant. Thus, an increase in the number and type of response vehicles is also necessary to match and equip the needed additional staff. The following sections identify the manner in which the City plans to meet the demands of additional calls -for -service. The Use of the Fee. The revenues generated from a properly calculated and legally -supported Fire Suppression Facilities, Vehicles and Equipment Impact Fee would be limited to capital costs related to that growth. The collected fees would only be used to acquire the projects identified following and on Schedule 4.1. Conversely, the Fire Suppression Facilities DIF receipts would not be used to repair any existing fire stations or replace any existing emergency response vehicles. Additional equipment and facilities are planned to come on-line, as needed, as development creates additional demands beyond the capability (volume or calls and distance) of the existing stations. The capital acquisitions include: FS-001, Acquire an Additional Standard Type I Engine/Pumper - Given the additional calls - for service expected in the future, the Department would likely require one additional fully - equipped response engine at approximately $888,117 plus an additional 20% necessary to fully equip it with basic specialty equipment. FS-002, Medic Response Vehicle - Acquire a fully equipped medic response vehicle. Given the additional 2,640 additional calls -for -service in the future, most of which will likely be medic calls, an additional medic response vehicle (and staff) will likely be required. FS-003, Additional Training Facilities/Props - Acquire some additional props for improvements to the City's training capacity. FS-004, Fire Suppression/Rescue Specialty Equipment - The list would include tools, expanded trench shoring devices, electronic and technological advancements, practice ladders and other similar costly items. Additional devices for advanced training would be included. FS-005, Traffic Signal Preemption System Additions - Apply and install state-of-the-art signal preemption devices on the City's remaining non -preempted traffic signals in order to allow for unfettered fire/medic and rescue calls -for -service. The City's anticipated 125% increase in fire/medic/rescue calls -for -service will directly clash with the anticipated 75% increase in daily traffic trip -miles. All efforts must be made to improve the Fire Department's ability to maintain the NFIRS recommended five minute response @ 35 MPH by improving the Departments' ability to control all major traffic signals during a response. FS-006, Fire Standards of Service Study - Given the unusual generation of additional future calls -for -service, i.e. significant upsizing of existing residences and business square feet, the Department would benefit from an El Segundo specific Fire Standards of Services Study. Such a study is equivalent to circulation, storm drainage or utilities Master Plan. The proposed projects and costs of $1,861,500 are identified on Schedule 4.1. The total cost of completing the fire infrastructure system is a net $1,527,912 after subtracting the existing $333,588 in current Fire Suppression Facilities DIF Fund balance from the total capital needs. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 32 Page 984 of 1213 Chapter 4 Fire Suppression/Rescue Facilities, Vehicles, and Equipment The Relationship Between the Need for The Fee and The Type of Development Project. Fire service response standards extended to new development should be consistent with the fire response currently enjoyed by the City's existing citizens and business community by constructing new facilities, or else the result will be in the deterioration of the level of service (LOS) provided both to the existing residents and future citizens and businesses within the City of El Segundo. It follows that it is appropriate to assess future development to contribute additional fire facilities. To project the impact of future development on fire services, it was first necessary to quantify the current impact on services from each of the City's land -uses. Then, a determination of the costs of future capital facilities necessary to meet this increased demand was made. The following section illustrates the relative impact from each land use on fire services and facilities. While the majority of these requests for service were made by El Segundo citizens from their residences, a large percentage of requests were generated from new commercial and industrial uses within the City. A survey of each land use and its existing effect on requests for calls -for - service was conducted to project the impact of future development on fire services. The calls - for -service survey was undertaken in a similar manner and concurrently with the process used to determine law enforcement demand (specifically described in Chapter 3, Law Enforcement et al.). Only requests for fire and medic/rescue services to privately held property were counted. Requests for service to public property, such as City parks and public right-of-way or intersections, were excluded thus distributing these calls pro-rata through the requests for service from privately held property. This is based upon the argument that all public land serves privately held land in some manner. Table 4-1, The following table identifies the number of calls -for -service received by the Fire Department during the past calendar year by the previously identified DIF categories. The number of requests for service received by the Department during the year was then divided by either the developed (1,000) square feet, or the existing number of units, to determine the number of requests generated per business square foot, per dwelling unit or commercial lodging unit. [This space left vacant in order to place the following table on a single page]. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 33 Page 985 of 1213 Chapter 4 Fire Suppression/Rescue Facilities, Vehicles, and Equipment Table 4-1 Fire Suppression Calls -for -Service Generated by Land Use (Over a 12 Month Period) ©eveloped ; Ac#ual Calls Total Calls per; Dl Lertd=Use Type . y tJwvellikngs For Service Cowell"ing : ,. or Square Feet Overr 12 Months or 1,U00 SF (KSF) Detached Dwelling Units 3,822 790 0.207/Unit Attached Dwelling Units 490 235 0.480/Unit Commercial Lodging Units 2,691 240 0.089/Unit Retail & Service Uses 1,313,245 304 0.231/KSF Office Uses 9,493,945 446 0.047/KSF Industrial Uses 7,580,266 70 0.009/KSF Institutional Uses 233,797 12 0.051/KSF Of residential land -uses, an attached welling unit is more likely to require an emergency fire service response at 0.480 annual responses per unit than a detached dwelling unit at 0.207 annual responses per unit. Retail use development is shown to generate the highest business use demand at 0.231 responses per 1,000 square foot of building space, while industrial development generates the least demand at 0.009 calls per 1,000 square feet. The lower demand by industrial uses should be expected given the greater density of employees and patrons in an office use establishment when compared to an industrial business of similar square feet. However, it should be noted that while there are fewer calls for industrial properties, significant training is required to be prepared for industrial responses, (i.e., trenching response and hazardous materials training). Based upon these calls -for -service and the anticipated development, future demands in the City will increase from the 2,097 annual calls -for -service to private development by 2,641 to 4,738 calls -for -service per year. Continued development will benefit from the existence of the current two large capacity stations and the fact that they a great deal of existing capacity. Resulting General Citv Area DIF Schedule. The collection of the resulting DIFs through build - out would allow the City to acquire or construct almost all of the proposed development -related expansions and required equipment. Table 4-2, following, indicates the development impact fee necessary to finance the cost to the additional stations, response equipment and fire-fighter equipment. [This space left vacant in order to place the following table on a single page]. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 34 Page 986 of 1213 Chapter 4 Fire Suppression/Rescue Facilities, Vehicles, and Equipment Table 4-2 Minimum Needs -based Fire Suppression Facilities, Vehicles and Equipment Development Impact Costs by DIF Land -use Type (1) Allocated costs to these land uses are less than a tenth of a mil and thus truncate to zero. The Relationship Between the Use of the Fee and the Type of Development Paying the Fee. The use of the fee is similar to the need for the fee. The DIF would be collected as the development occurs (generally at building permit or some predetermined point in the process). As the development occurs, the impact is generated. The collected DIF receipts would be put to use to acquire the capital acquisition identified previously or on Schedule 4.1, without reducing the capability of responding to calls from the existing community. The Relationship Between the Amount of the Fee and the Cost of the Portion of the Facility Attributed to the Development Project. Detail regarding the full acquisition cost of the existing project has been previously described. The current community's commitment has been to establish the existing two -station capability paid for via past General Fund receipts. To allow future residents to benefit by use of all of the capital needs without contributing additional assets, would be clearly unfair to the existing residents and would reduce their current level of service. Table 4-3, following, summarizes the distribution of the $34,953,965 in replacement costs of the existing assets to the existing residents and business owners (Schedule 4.3 details this distribution). The replacement value of the existing fire infrastructure (stations, response fleet and related safety equipment) of $34,953,965 represents the current equity investment or community financial commitment towards fire suppression capability by the existing community. When this figure is distributed over the existing community in the same manner as the future costs, by the land use demands, an investment, or financial "commitment" (or equity for that matter) per unit City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 35 Page 987 of 1213 Chapter 4 Fire Suppression/Rescue Facilities, Vehicles, and Equipment can be determined. As an example, each attached dwelling unit has invested about $3,445 into fire suppression capital while the proposed DIF is a far lesser amount at $276 that could be imposed upon newly developed attached dwelling units. Table 4-3 Existing Fire Suppression Community Financial Commitment Comparison Data Detached Dwelling Units $13,168,160 $3,445/Unit Attached Dwelling Units $3,917,111 $7,994/Unit Commercial Lodging Units $4,000,454 $1,487/Unit Retail & Service Uses $5,067,241 $3.859/S.F. Office Uses $7,434,177 $0.783/S.F. Industrial Uses $1,166,799 $0.154/S.F. Institutional Uses $200,023 $0.856/S.F. RECOMMENDED IMPACT FEES The Existing Community Financial Commitment Comparison (Schedule 4.3) is just slightly greater than the Minimum Needs -based Impact Costs (Schedule 4.2), which are necessary and sufficient to maintain the established fire suppressions system in that area. Schedule 4.2 would be a reasonable fee schedule to adopt for this infrastructure. RECAP OF RECOMMENDED FIRE SUPPRESSION IMPACT FEES 1. General City Area- Adopt Schedule 4.2. END OF CHAPTER TEXT City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 36 Page 988 of 1213 W N 'N Ln Oco t- ' M (N M Lo O O O O ;0 O O EA U3 0 0 O c) --` O O y,. O O w 0 U c . E c 0 F- e a a W IL > > w W o _T m Q E> m O C LL LL N M M L O N = N C NU O D E U U O H N d LL O) N � a) N 0 a) (D .E c 2 o fn o d y O N H N U W' d m n CDCD CD CD ololo U- co U- U- U IU ILL 37 Page 989 of 1213 vi vi vi vi w Q 0. 4 0. Q Q o am 'IT � N C) O O 00 — (D M v O w � (O (O r O to k, ►,:: U:. N � O � � Cl) CO N Cl) _.(Ti O (O (n (D (0 N M (0 V N Cl) O (O (0 V V' C:. � 'A) •r: a N V O V' O64a0V)0Efl� M CO O 00 (O � G. 6sN 'ITN (A ' RS �.Or 0 � o 0 o 0 0 0 C C 0 0 `.to 4 Qf ' Ri' �s 7 oO t(7 V d' O n W 0) M N CO N O N V O co '0 i k , u. r V V N 0) Q 'a . �� O O O 00 m coM M ti [t 00,con O O — (n - N N st O N N O O O O O O O O O O O O O O O M 0)N (O n N 00 h V N O (O M N O O N O N O N O� m O M OLc :.. 00 00 (0 00 C N M ti O ti .-- 'r. (fl (0 m () 1- 0 O� W O (DN N O OLO N O O M rr-- N M 00 N (0 N N 'C CO (n cm N N u- LL Cl) CM cm — C J .� 'U m j U CO CD CO U)CD N N N N cla -6 U) :�� . . O L y a) (D z o a) am tr- � -o 0 o o ¢ U O 38 Page 990 of 1213 R7 I Page 991 of 1213 Chapter 5 Circulation (Streets, Signals and Bridges) System The following Chapter will discuss the Circulation System capital improvements consisting of major street segments, traffic signals and bridges required for the City through build -out of the existing City General Plan as identified in the Land -use Database Table in Chapter 2. Initially, RCS recommends continuation of the calculation of a comprehensive DIF schedule covering all components of the circulation system within the General Plan area, those three components consisting of major street segments, signals, bridge improvements and roadbed protecting drainage improvements. The reasons are practical in that combining this infrastructure will provide greater flexibility in establishing priorities in what is essentially a singular transportation issue with a common nexus, a combination of trip -end (5) generation and average trip distance. It is not uncommon that a single transportation capital project involves both a street improvement and signal improvement. The Existing System. The City currently has and maintains an extensive system of roadways available for transportation of goods and services, as well as for educational, recreational, and social purposes. Streets that fall under the jurisdiction of the City of El Segundo are classified as one of three types of roadways for the purposes of this Report. (6) The types of roadways are defined in the El Segundo General Plan Circulation Element. Major Arterials Major arterials function to connect traffic from collectors to the major freeway system as well as to provide access to adjacent land uses. They move large volumes of automobiles, trucks and buses, and link the principal elements within the City to other adjacent regions. These facilities handle inter -city and intra-city vehicular trips in the magnitude of 40,000 to 75,000 vehicles per day (vpd). They should be planned for eight lanes of through traffic. In the majority of cases in El Segundo, curb parking will be prohibited during peak periods. Bicycle traffic would travel with vehicular flow or be separated by a path behind the curb. Raised medians can be used to separate opposing flows of vehicular traffic as necessary. Access points, (i.e., driveways and minor intersecting streets) should be minimized. Separate left -turn lanes at major signalized intersections would be mandatory with double left -turn lanes the rule rather than the exception. Separate right -turn lanes which also serve as bus loading areas would be considered at locations indicating high turn volumes. At some intersections up to three left turn and up to two right turn lanes may be provided, if needed, and if acquisition of additional right-of-way is practical. Secondary Arterials Secondary arterials are similar to major arterials in function. They connect traffic from collectors to the major freeway system. They move large volumes of automobiles, trucks and buses, and link the principal elements within the City to other adjacent regions. 5 A trip is defined as a series of one or more trip -ends. A trip -end is a single stop in a trip. As an example, a drive from home to work is a trip. Each individual stop along the way along the way to drop children off at a school, buy gas, get a lunch, drop off laundry and the ultimate arrival at work or home is a trip -end. The term trip has no effect on the calculation and only means a drive. 6 Alleys are a part of the City's Circulation System but are not included in this list. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 40 Page 992 of 1213 Chapter 5 Circulation (Streets Signals Bridges) Facilities These streets handle intra-city trips in the magnitude of 25,000 to 55,000 vpd and are not as continuous in length as major arterials. At least six through lanes should be provided to handle these needs along with single or double left -turn lanes (the latter preferably) at major signalized intersections. Curb parking would be prohibited during peak periods. Bicycle traffic would have to use paths behind the curb, separate bicycle lanes, or travel in the street with autos, trucks, and buses. Collector Streets The collector street is intended to serve as an intermediate route to handle traffic between local streets and arterials. In addition, collector streets provide access to abutting property. Collector streets are anticipated to carry traffic volumes between 15,000 to 40,000 vpd and serve important internal functions within the community. A collector street may have one through lane per direction; but more realistically, it should have a minimum of two through lanes (at least during peak periods). In some cases, a 4- lane collector may have a median divider. Curb parking can be accommodated if abutting property owners have insufficient off-street parking. The function of the collector, however, is to "collect" vehicles from the local street system and transport them to the arterial system as efficiently as possible. Signalization of collector/local street intersections should be timed to permit the majority of the traffic flow on the collector while allowing local street access. Restriction of free flow along collectors due to unwarranted STOP controls should be discouraged. Local Streets Local streets principally provide vehicular, pedestrian, and bicycle access to property abutting the public right-of-way. Cross sections of local streets vary, depending on the abutting land uses, parking requirements, street trees, and other considerations. Where both sides of the street are served equally in residential areas, the common right-of-way width for a local street is 60 feet with a 36-foot pavement width. In multi -family areas where there is continuous parking throughout the day, a minimum of 40 feet of pavement may be required to provide room for two moving lanes of traffic in addition to street parking on both sides. In commercial and industrial areas, a minimum pavement width of 40 feet is considered necessary. In industrial areas, consideration of the predominant type of trucking, and whether or not maneuvering of trailers must be provided, may require a pavement width of more than 44 feet. When pavement widths exceed 40 feet on local streets, rights -of -way should be increased above 60 feet. Each parkway width should be 12 feet, including landscaped area and sidewalk. Sidewalk width should be 4 feet in residential areas and 5 feet in commercial or industrial areas. The overall system design of local streets can greatly affect traffic. Unduly long streets build up traffic volumes and act as collectors. Cross streets and intersections with acute angles are likely to contribute to accidents. Good practice precludes carrying local streets into arterials since such intersections create unnecessary friction points and cause related congestion on the arterials. A far better approach is to bring local streets into collectors which then feed into arterials. In general, construction of local streets is the responsibility of the developer who then dedicates the completed street to the City. The City will accept these local street improvements and the responsibility to maintain them if they meet the City's requirements. For these reasons and the City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 41 Page 993 of 1213 Chapter 5 Circulation (Streets Signals Bridges) Facilities fact that local streets do not exhibit City-wide benefits to all circulation system users, the cost of all "local" streets are not included in the Circulation System financial commitment calculation or the proportionality test. GENERAL CITY DEVELOPMENT IMPACT FEES Demand Upon Infrastructure Created by the Development of Undeveloped Parcels. Undeveloped parcels create few trip -ends beyond an occasional visit to the site for weed abatement purposes, planning purposes or to consider a sale or development of the vacant parcel. None of these trip -ends are on a routine basis. However, a developed parcel will generate a statistically predictable amount of trip -ends and trip -miles, depending upon the specific land use of the development. Thus, it can be stated that a vacant parcel, when developed into a specific use, i.e., residential or business, will generate more traffic than it did when it was vacant. Similarly, a change in the use of the property may increase or decrease the number of trip -ends, i.e., the demolition of a low trip -generating insurance office into reconstruction as a new a high trip generating fast-food restaurant. All new development contributes to cumulative traffic impacts, which are difficult to measure and mitigate on a project -by -project basis, but which have significant and widespread cumulative impacts on the City's existing road system. Factors that will increase the competition for existing major street segment lane miles existing in General City area include the following: The construction of just under 9.8 million square feet of private business uses on the under or undeveloped acres will generate 599,861 additional daily trip -miles or about 93.2% of the total new trip -miles expected at GP build -out. This figure could vary significantly depending upon the type of commercial uses constructed and possible zoning changes or conditional use permits issued. An increase in the City's General Plan full-time population through the construction of about 1,776 additional dwelling units contributing approximately 38,914 new daily trip -miles or just 6.7% of the newly expected daily trip -miles. The addition of about 232 commercial lodging units will generate about 4,231 daily trip -miles, or about 0.7% percent of the total new trip -miles. When all (or most) of the available vacant land within the City's limits is developed, the City can expect an additional 643,006 daily trip -miles. For perspective, the City currently experiences roughly estimated 836,628 daily trip -miles from/to the existing residences and businesses. The roughly 643,006 newly anticipated, development generated trip -miles represent about a 77% increase over the current 836,628 daily trip -miles. The Purpose of the Fee. In the City, most of the planned arterials and collectors exist in some form, perhaps not yet fully widened to allow for the full number of lanes. Stated another way, there are few opportunities to construct any completely new arterial/collector lane miles. Thus the collection of Circulation System DIF receipts becomes imperative as a revenue source to finish off any existing, but, limited or incomplete, or not yet maximized roads. Additionally, the fees would be used to complete the system of signals that insures the smooth movement of City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 42 Page 994 of 1213 Chapter 5 Circulation (Streets, Signals, Bridges) Facilities vehicles through intersections. Efficient signalization (i.e. turn pockets and fully actuated left - turn signals) is also important to keep vehicular traffic moving at the optimum efficiency through major intersections. Included are transportation projects needed to alter existing arterials, connectors or collectors that currently exist, but due to additional trip -ends are becoming ineffective at moving vehicles. The City anticipates approximate net increase of 2.9 million square feet of office uses to be built at GP build -out and approximately 6.8 million additional square feet of retail uses (these include retail and service uses). The result of these actions alone will generate an additional 601,781 additional trip miles within the City generated from commercial uses alone. When combined with the additional 1,776 anticipated residential units, the total increase of trip miles within the City will be a net 643,006. This significant increase in trip miles will likewise increase the demand for limited lane miles throughout the circulation system. The proper funding of circulation projects is critical to maintaining the current LOS for the citizens and business community of the City. New arterials/collectors, traffic signals, and road additions will help preserve the current LOS, while DIFs should be used to protect the general fund. Traffic planners have long known that the critical constraint in a typical roadway network is the intersections. While the street capacity may be theoretically adequate to carry traffic volumes at GP build -out, motorists may experience congestion and even gridlock at the intersections of the street. While the City of El Segundo will certainly undertake any remaining major street widening projects, an equally important component of traffic circulation is the installation of traffic signals and lane reconfiguration at critical intersections in the City. However, as previously stated, there are extremely limited opportunities to expand major road lane miles. The importance of traffic signals is two -fold. First, the City can build only so many major collector/arterial streets and there are limits as to how many extra lanes they will have. Second, north -south collectors will, by definition, intersect with east -west collectors assuring that someone will have to stop, either at a stop sign or a traffic signal. The traffic carrying capacity of each collector can only be maximized by assuring orderly flow of traffic by signalizing those intersecting collectors. The collection of Circulation System DIFs is not intended to eliminate the time-honored practice of the developer constructing the full width roadway and being reimbursed for the portion of costs greater than would otherwise be required of the developer in the calculated simple impact fee amount. This impact fee calculation and resulting fee collection would simply improve the City's capability for such reimbursements. Schedule 5.1 identifies $130,175,000 in capacity increasing circulation improvements. Roughly 27.0% of this amount, or $35,175,000, has been identified as the responsibility of development as these projects will increase the capacity of the circulation system. The remainder, 73.0% or $95,000,000 are projects that are not development -generated and will require non-DIF revenue sources. The individual projects and costs are identified on Schedule 5.1 at the end of the Chapter. The Use of the Fee. The collection of Circulation System DIF schedule receipts would be used to construct the projects (or portions of projects) identified in Schedule 5.1 at the conclusion of City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 43 Page 995 of 1213 Chapter 5 Circulation (Streets Signals Bridges) Facilities this Chapter's text. The collected fees will be used to create traffic signals, road additions, and roadway reconfigurations with which to accommodate the additional 643,006 daily trip -miles expected from further development of the City. ST-001, Park Place Extension Grade Separation Project - Construct a 1,000 linear foot overpass to connect Park Place from a point 950' east of Pacific Coast Highway to Park Place at a point 875 feet north of Rosecrans. The overpass is necessary to connect the two separate Park Place segments over several railroad lines. ST-002, New Pedestrian, Bike Lane, Slow Vehicle Network Improvements - Construct additional, construct additional Class I, II III and IV bike lanes throughout the City. Additional bike lanes will make the roadway safer for cyclists and vehicle transit alike. CALTRANS defines the four Bike Lanes Classes as follows: Bike Route Class I bikeways, also known as bike paths or shared -use paths, are facilities with exclusive right of way for bicyclists and pedestrians, away from the roadway and with cross flows by motor traffic minimized. Some systems provide separate pedestrian facilities. Class I facilities support both recreational and commuting opportunities. Common applications include along rivers, shorelines, canals, utility rights -of -way, railroad rights -of -way, within school campuses, or within and between parks. Bike Lane Class II bikeways are bike lanes established along streets and are defined by pavement striping and signage to delineate a portion of a roadway for bicycle travel. Bike lanes are one-way facilities, typically striped adjacent to motor traffic travelling in the same direction. Contraflow bike lanes can be provided on one-way streets for bicyclists travelling in the opposite direction. Bike Route Class III bikeways, or bike routes, designate a preferred route for bicyclists on streets shared with motor traffic not served by dedicated bikeways to provide continuity to the bikeway network. Bike routes are generally not appropriate for roadways with higher motor traffic speeds or volumes. Bike routes are established by placing bike route signs and optional shared roadway markings (sharrow) along roadways. Bicycle Boulevard, A Bicycle Boulevard is a shared roadway intended to prioritize bicycle travel for people of all ages and abilities. Bicycle Boulevards are typically sited on streets without large truck or transit vehicles, and where traffic volumes and speeds are already low, or can be further reduced through traffic calming.; Buffered Bike Lane, A buffered bike lane provides greater separation from an adjacent traffic lane and/or between the bike lane and on -street parking by using chevron or diagonal markings. Greater separation can be especially useful on streets with higher motor traffic speeds or volumes. Separated Bikeway/Cycle Track, A Class IV separated bikeway, often referred to as a cycle track or protected bike lane, is for the exclusive use of bicycles, physically separated from motor traffic with a vertical feature. The separation may include, but is not limited to, grade separation, flexible posts, inflexible barriers, or on -street parking. Separated bikeways can provide for one-way or two-way travel. By providing physical separation from motor traffic, Class IV bikeways can reduce the level of stress, improve comfort for more types of bicyclists, and contribute to an increase in bicycle volumes and mode share. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 44 Page 996 of 1213 Chapter 5 Circulation (Streets, Signals, Bridges) Facilities ST-003, Roadway Maintenance Due to New Development Use - While future development will indeed increase wear and tear on the City's many arterials and collectors, maintenance costs are not valid uses of impact fees. It is merely use of an existing asset. Thus the City will need to find other revenue sources for general maintenance of the street system. ST-004, Circulation Master Plan — Undertake a Circulation Master Plan study to determine the effect of new and significant up -sizing development upon the City's existing circulation system and determine state -of -art solutions to the new demands. The result could alter many of the projects described herein. The Relationship Between the Need for the Fee and The Type of Development Project. Schedule 5.1 identifies the additional traffic to be generated by new development, by type of development. The technical volume, Trip Generation (Manual) 7th Edition, produced by the Institute of Traffic Engineers, has been used to identify the nexus, or relationship between the type of development and the projected number of trips that development will generate. A 150-unit attached dwelling development would generate about 3,465 daily trip -miles and a one -acre retail/service development would generate a similar 3,501 daily trip -miles. Each would pay its proportionate share of the total 643,006 newly created daily trip -miles expected in the City's limits at GP build -out. In the case of the detached dwelling residential development, the daily trip -miles generated by the 150 new residences represents about 0.5% of the total 643,006 new trip -miles anticipated at build -out, thus they would be required to pay or construct projects on the list to an amount equal to 0.5% of the total development -related project costs. The three acre retail/service/office development, also representing 0.5% of the total new daily trip -miles, would also finance 0.5% of the development -related project list. Circulation System Cost Distribution by Average Land -use Trip Frequency/Distance New Trip Adjustment for Pass -by or Diverted Trips. Schedule 5.2 contains a sub -schedule that identifies adjustments to new total trip -ends. As an example, an acre of general retail/service/office uses (with a 0.40 FAR) would be expected, on average, to generate about 3,347 trip -ends daily. However, approximately 15% of those trip -ends, or about 562 trip -ends per day, are pass -by trip -ends. The trip -end is not truly an end but is actually one in a series of stops, i.e. at various commercial establishments, with a different location such as a residence as the final trip -end or destination of the series of trip -ends. In order to be considered a pass - by trip, the location of the stop must be contiguous to the generator route (7), i.e. the route that would have been used even if the temporary stop had not been made. The Institute of Transportation Engineers (ITE) indicates that: Thus when forecasted trips based upon the trip generation rates are distributed to the adjacent streets, some reduction is made to account for those trips already there that will be attracted to the proposed development.($) An example of a diverted trip -end would be a single trip -end where along the way from work, a motorists evening drive deviates from the normal route taken home at perhaps a preferred grocery store, mail drop, or to pick up a child from a piano lesson before continuing home. Each of these three stops would be considered diverted trip -ends. 8 Trip Generation, Institute of Transportation Engineers, 1099 141" Street, Suite 300 West, Washington D.C. 20005-3438. Definition of terms, page 147. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 45 Page 997 of 1213 Chapter 5 Circulation (Streets Signals Bridges) Facilities Pass -by trip -ends are fully adjusted (reduced at 100%) from the average trip -ends (per day) generated by the seven land -uses identified in Schedules 5.2 and 5.3. A diverted trip is similar to a pass -by trip -end in that it is an extra stop between, as an example, a motorists' work site and his or her residence. The diverted trip differs slightly from the pass -by trip in that it requires a minor deviation from the normal generator route and the temporary stop. In short, a diverted trip creates a separate side trip using additional (and different) lane miles from that of the normal route from the motorist's place of employment and his or her residence.(6) Using our example of one acre of general retail/service/office uses, roughly 1,499 of the expected trips would involve a diversion to that basic planned trip. We could expect these trips to increase the traffic volume of the generator route, but only for brief distances. The ITE states that diverted trips: are produced from traffic volume on roadways within the vicinity of the generator (route) and require a diversion from that roadway to another roadway with access to the site. These roadways could include streets or freeways adjacent to the generator but without access to the generator.(9) These diverted trips will be adjusted (reduced at 50%) from the full trip count for each of the land -uses identified in Chapter 2. Again, the sub -schedule at the bottom of Schedule 5.2 indicates the total trip -ends and the reduction due to the number pass -by trips (at 100%) and diverted trips (at 50%). The trip pass - by and diversion percentages were generated and are supported by a study conducted by the San Diego Association of Governments (SANDAG) in conjunction with various U.S. and California government agencies (10) Additionally, the same SANDAG data schedule referenced above provides information for a trip distance factor component to the nexus. Based upon that data, a trip to an industrial work -site has the greatest distance at 9.0 miles. A trip to an office averages 8.8 miles, residential trips average 7.9 miles, a trip from a hotel or motel (once in residence) averages 7.6 miles, and an average trip to a retail/service site is the shortest at 4.3 miles. This indicates that drivers generally appear willing travel further distances to work and for treatment at medical offices than they are to shop. Both frequency (trip -ends) and distance (average miles per trip) have been combined into the nexus by multiplying average trip frequency by average trip distance. Trip - mile rates have been calculated for the seven DIF land -use categories. They are demonstrated at the bottom of schedule 5.2 at the end of the Chapter. The Relationship Between the Use of the Fee and the Type of Development Paying the Fee. There is very little difference between this and the above category. The fee collected will be based on the projected number of trip -ends the proposed development will generate in 9 Institute of Transportation Engineers, 1099 14" Street NW, Suite 300 west, Washington D.C. 2005-3438, Definition of Terms, page 146. 10 Traffic Generators, San Diego Association of Governments, 401 B Street, Suite 800, San Diego, CA 92101. Brief Guide to Traffic Generators Rates. Compiled in conjunction with the U.S. Department of Housing and Urban Development. U.S. Department of Transportation, The California Department of Transportation and the U.S. Environmental Protection Agency, July 1995. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 46 Page 998 of 1213 Chapter 5 Circulation (Streets, Signals, Bridges) Facilities relationship to the total 643,006 net additional projected trip -miles at build -out. Any amount imposed as a Circulation System DIF will be placed in a separate fund (collecting interest) and is to be used only on the projects identified on Schedule 5.1 as development related. From time to time the City may require an applicant for a private project to construct a street or signal improvement (or portion thereof) that is on the list of required improvements at the end of this Chapter. This method is often undertaken to expedite the project at the request of the applicant/developer. The developer should receive a credit for any monies expended on this required improvement against their Circulation System DIF. The Relationship Between the Amount of the Fee and the Cost of the Portion of the Facility Attributed to the Development Project. The calculation of the Circulation System DIFs is based upon the recognition that differing types of developments generate differing amounts of trip - miles. The fee is based upon the projected number of trips generated by the proposed private development project. Circulation DIF receipts will be accumulated until they reach the amount that could construct a meaningful project to alleviate or mitigate the demands of those new developments. Table 5-1 (summarized from Schedule 5.2) on the following page identifies the Minimum Needs -based Circulation System DIF schedule for the City of El Segundo's General Plan area. Table 5-1 City of El Segundo's General Plan Area Minimum Needs -based Circulation System Development Impact Costs by DIF Land -use Type Detached Dwelling Units (+) $37,855 $1,893/Unit Detached Dwelling Units (-) ($384, 077) Attached Dwelling Units $2,474,973 $1,263/Unit Commercial Lodging Units $231,453 $968/Unit Retail/Service/Office Uses (+) $26,333,575 $3.823/Unit Retail/Service/Office Uses (-) ($45, 568) Office Uses $6,523,835 $2.185/3.F. Industrial Uses (+) $857,430 $1.172/S.F. Industrial Uses (-) ($888,174) Institutional Uses $33,698 $2.495/S.F. This set of proposed fees would generate the Minimum needs amount of revenue necessary to construct the needed street, signal, and roadway reconfiguration projects. These figures then need to be compared to the financial commitment demonstrated by the existing community. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 47 Page 999 of 1213 Chapter 5 Circulation (Streets, Signals, Bridges) Facilities Alternative Cost Methodology. A more precise calculation of costs for specific types of land - uses (i.e., banks, hospitals, convalescent residences, etc.) can be determined by multiplying the average cost per trip of $54.70 by the applicable daily trip -mile rate. An example of this calculation can be found at the bottom of Schedule 5.2 and applied to Table 5-2, on the following page. These tables list trip rates and costs for various residential, resort, industrial and commercial developments. A fee system based on a lengthy schedule of trip rates theoretically provides more accuracy and therefore financial commitment in determining specific uses' impact on the City's circulation system, but at the same time may increase the City's costs to administer the fee. A more extensive listing of traffic generators by land use is available in Trip Generation as published by the Institute of Transportation Engineers, New York, NY. [This space left vacant to place the following table on a single page]. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 48 Page 1000 of 1213 Chapter 5 Circulation (Streets, Signals, Bridges) Facilities Table 5-2 Detail of Circulation System Minimum Needs -based Development (rounded) Impact Fees for Specific General City Area Commercial/Service/Office Uses t end Use Adjci # d Average "" Tr)p-end . ` 'Additional Cost er "" ?Cost pet "1;000, SgoiaTp Category Trip -ends " Distance " to Trip Trip -miles Trip -mile Feet or Dwelling unit " RESORT/TOURIST (per Unit or Entry Door): Hotel (multi -story) 6.29 7.6 0.5 23.9 $54.70 $1,307.33 /Room All Suites Hotel 3.77 7.6 0.5 14.3 $54.70 $782.21 /Room Motel 4.34 7.6 0.5 16.5 $54.70 $902.55 /Room INDUSTRIAL (per 1,000 SF): General Light Industrial 6.17 9.0 0.5 27.8 $54.70 $1,520.66 /KSF Heavy Industrial 5.97 9.0 0.5 26.9 $54.70 $1,471.43 /KSF Manufacturing 2.73 9.0 0.5 12.3 $54.70 $672.81 /KSF Warehousing 4.39 9.0 0.5 19.8 $54.70 $1,083.06 /KSF MISCELLANEOUS BUSINESS USES (per 1,000 SF): Office Park 9.08 8.8 0.5 40.0 $54.70 $2,188.00 /KSF Research Park 7.18 8.8 0.5 31.6 $54.70 $1,728.52 /KSF Business Park (Specific) 11.29 8.8 0.5 49.7 $54.70 $2,718.59 /KSF RETAIL/SERVICE USES (per 1,000 SF): Building Material Store 29.35 4.3 0.5 63.1 $54.70 $3,451.57 /KSF Garden Center 23.45 4.3 0.5 50.4 $54.70 $2, 756.88 /KSF Movie Theater 2.47 4.3 0.5 5.3 $54.70 $289.91 /KSF Church 5.92 4.3 0.5 12.7 $54.70 $694.69 /KSF Medical -Dental Office 22.21 8.8 0.5 97.7 $54.70 $5,344.19 /KSF General Office Building 7.16 8.8 0.5 31.5 $54.70 $1,723.05 /KSF Shopping Center 30.20 4.3 0.5 64.9 $54.70 $3,550.03 /KSF Hospital 11.42 4.3 0.5 24.6 $54.70 $1,345.62 /KSF Discount Center 62.93 4.3 0.5 135.3 $54.70 $7,400.91 /KSF High -Turnover Restaurant 8.90 4.3 0.5 19.1 $54.70 $1,044.77 /KSF Convenience Market 43.57 4.3 0.5 93.7 $54.70 $5,125.39 /KSF Walk-in Bank 13.97 4.3 0.5 30.0 $54.70 $1,641.00 /KSF Other: (not available "per KSF ) Cemetary (per acre) 3.07 4.3 0.5 6.6 $54.70 $361.02 /Acre Service Station/Market (avg 107.69 4.3 0.5 231.5 $54.70 $12,663.05 /FP/Day Service Station/Car Wash 99.35 4.3 0.5 213.6 $54.70 $11,683.92 /FP/Day City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 49 Page 1001 of 1213 Chapter 5 Circulation (Streets, Signals, Bridges) Facilities Table 5-3 following, (and summarized from Schedule 5.3) identifies the assets of the City's existing circulation system (at current replacement costs). The total system costs $247,839,677 consists of the existing circulation plan arterial and collector lanes at $123,600,000, major roadways right-of-way at $43,535,377, traffic signals and major intersections at $69,125,000, directional and street signs at $3,069,300, and $8,510,000 in street lighting. When these existing assets are distributed over the existing community, using the same nexus factor (e.g. trip -miles) used for distribution of future costs, the existing community has contributed the following, on average, by land use: Table 5-3 Existing Circulation System Community Financial Commitment Comparison Data Detached Dwelling Units $39,161,565 $10,246/Unit Attached Dwelling Units $3,352,507 $6,842/Unit Commercial Lodging Units $14,539,283 $5,403/Unit Retail/Service/Office Uses $27,188,578 $20.703/Unit Office Uses $112,340,550 $11.833/S.F. Industrial Uses $48,096,648 $6.345/S.F. Institutional Uses $3,160,546 $13.518/S.F. It should be noted that the existing community has contributed, on average, significantly more than would be required of future development to meet the minimum needs for build -out and all users. While there is clearly excess capacity in the existing system, it is usually the result of the existing community absorbing the initial street construction costs including the costly right-of- way acquisition, the later part of the community often finances only the smaller segment length widening's which maximize the street segments capacity. Recommended Circulation System DIF Schedule. The adoption of Schedule 5.2 at the end of the chapter (and as summarized in table 5-1), as the Circulation System DIF Schedule would generate enough capital to construct the facilities needed by the new development. In addition, the City should adopt the application of the per trip -mile fee from the bottom of Schedule 5.2 and multiplied by the specific use Table 5-2 or the more extensive listing of traffic generation by land use available in Trip Generation as published by the Institute of Transportation Engineers, New York, N.Y. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 50 Page 1002 of 1213 Chapter 5 Circulation (Streets, Signals, Bridges) Facilities Construction Responsibility vs. DIF Payment. This DIF assumes that each developer, contiguous to a planned Major Street would: • Dedicate the needed right-of-way and would be responsible for last lane of asphalt concrete or PCC; • Construct the parkway landscaping; and, • Construct the curb, gutter, sidewalk, striping and street lights. However, construction of the extra lanes would be financed by the Circulation System DIF, contributed to by all development within the City limits, thereby leveling the playing field between privately held parcels contiguous to a four lane collector as opposed to those privately held parcels contiguous to a two lane minor arterial. A given developer may undertake the actual construction of the extra lanes at the same time that they construct the first lane, but they would receive a reimbursement for construction of those extra lanes. However, it is important to note that if the developer constructs all or a portion of a road, signal or other circulation system improvement, and that project is not listed on Schedule 5.1, that project is assumed to be a condition of approval and not subject to a reimbursement or credit from the City from this DIF Fund. In short, the City cannot give a credit for a project that is not partially financed through this calculation. The DIF Adoption Ordinance should contain the necessary language for identifying the process for calculating the reimbursement amount for the construction of extra lanes. RECAP OF RECOMMENDED CIRCULATION SYSTEM DEVELOPMENT IMPACT FEES 1. Create a DIF Fund titled Circulation System Impact Fee Fund. 2. Adopt Schedule 5.2 for most land -uses and the $54.70 per trip -end rate on Schedule 5.2 to be used in conjunction with the most current edition of ITE manual (and the trip frequency/length figures (via SANDAG) at the bottom of Schedule 5.2) as well as Table 5-2 for unusual land -uses. 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C ❑ Q U w O — — 53 Page 1005 of 1213 5 Page1006 of 1213 Chapter 6 Storm Drainage Collection System The City's existing storm drainage network is composed of street gutter facilities, inlets and a network of storm drain pipe -lines which convey runoff to larger pipelines, washes and creeks located throughout the City. However, as the City continues to develop vacant parcels with rooftops, parking lots and driveways, the existing City -owned storm drainage lines will reach capacity and the ability of the existing drainage lines to collect additional runoff from developing areas will diminish regardless of the availability of a good system of wash channels. Additionally, there are areas in the City, such as near safety facilities such as the Police Station (existing and future) and numerous fire stations that require storm drainage improvements to ensure adequate safety response times to a few large vacant areas to be developed. City records indicate that there are roughly 84,161 linear feet of reinforced concrete pipe sized averaging about 36", requiring 190 inlet boxes, 120 manholes and 50 junction boxes (based upon average storm pipe construction). Property -based Benefit Reasoning. Initially, the use of separate zones was reconsidered for each drainage basin within the City because each area has its own capital needs for storm - water collection. Storm -water runoff from Main Street may not directly impact the homeowner on Kansas Street; similarly, a small debris detention basin near East Grand Avenue required to handle runoff from the businesses in that area may provide little direct benefit to a business on North Nash Street. In each case, there can be some distinct property -related areas of benefit for each drainage basin. However, the owners and users of all developed and undeveloped parcels benefit, directly and indirectly, from all City-wide existing and future storm drainage improvements. As the various systems within the greater community of the City of El Segundo develop, concurrent with development of private property, the benefits are generally recognized as: Proposed development projects can only be approved by the City when precautions, generally in the form of infrastructure improvements, have been made that assure that developed and undeveloped downstream parcels will not be adversely affected (i.e., inundated, flooded, cut off from access in and out), by storm water from the project being proposed. The avoidance of downstream or down -zone damage from the development of an upstream parcel may not be a major concern to a developer, but the City must concern itself with such issues when approving private development proposals. 2. The private development being assessed a DIF will receive the same storm -water protection from other development projects upstream or up -zone from its own development. 3. Storm water must be adequately controlled and removed to large scale flood control channels or creeks to assure access by public safety vehicles to all parts of the City, regardless of which zone a call -for -service is in. Fire and other rescue calls, as well as law enforcement and public works responses, cannot wait during heavy rainstorms. To the contrary, emergency calls -for -service probably increase during such storm events and the City's public safety and maintenance units must be able to respond to all zones. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 55 Page 1007 of 1213 Chapter 6 Storm Drainage Collection System 4. The City of El Segundo's citizens and business owners/employees must also be able to travel safely (and send/receive goods and services) in heavy rain through one zone to another. An adequate and sufficient storm drainage system will provide such protection. 5. Storm drainage collection pipes protect the integrity of the roadbed of the very important arterials and collectors. Demand Upon Infrastructure Created by the Development of Underdeveloped or Undeveloped Parcels. The construction of flood control and storm drainage facilities is essential to the preservation of private property, public streets, curbs and other facilities. The county or a regional level of government is generally responsible for flood control("), and cities are generally responsible for storm drainage. The building of new residences and businesses on presently undeveloped land will increase the amount of runoff and thus accelerate the need for additional storm drainage facilities to handle increased runoff from these developing areas. As the vacant land is developed and bare dirt or turf is replaced with impervious rooftop, parking lots, driveways, pools, and sidewalks, greater amounts of the rainfall runs off of the developed parcel. The amount of the runoff varies with differing types of development (i.e. land -use) and the varying amounts are referred to as the runoff coefficients. Approximately 0.775 (or 77.5%) of rainfall that falls on a parcel developed with detached dwelling residences, exits that developed parcel. The rate for an attached dwelling runoff is not much higher than a detached dwelling at 0.810 (81.0%). Most business uses such as lodging, retail/service, office, industrial and institutional have a runoff coefficient in excess of 0.900 or 90.0% with the exception of Business Park at a slightly lesser 0.875 or 87.5%. Clearly, rainfall runoff increases with development. The cumulative effects of additional runoff must be managed with the appropriate capital facilities. These costs of the new storm drainage (and flood control revenue shortages) will be distributed by the coefficients of drainage, i.e., the percentage of property that will end up with impervious coverage such as asphalt or cement - based concrete drives or parking lots, rooftops, pools and any other hard surface that does not allow any absorption into the soil. The Purpose of the Fee. The costs of extending the same level of storm drainage protection to the newly developing residences and businesses as is provided to the existing community (that has largely paid for the existing system) can be calculated, a fee imposed and collected. The Fee revenues can then be used to expand the storm drainage facilities necessary to extend the same level of services. The City staff has identified a total of $15,200,000 in storm drainage projects required to fully complete the City's network of pipes and small channels. Of that figure, $3,850,000, or 25.33% of the storm drainage/quality projects, have been identified as being able to be funded by DIFs. The remaining $11,350,000 do not qualify for DIF funding and will need to be constructed using other resources. (" ) Projects of major importance generally involving the control of large quantities of flood water through numerous cities and unincorporated areas. City of EI Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 56 Page 1008 of 1213 Chapter 6 Storm Drainaae Collection Svstem The Use of the Fee. The construction of flood and storm drainage facilities in the City of El Segundo is essential to the preservation of public and private property. The building of new residences and businesses on presently undeveloped land will require the installation of additional storm drains of sufficient capacity with an adequate number of inlets to handle increased rainwater runoff from these areas where development reduces natural absorption opportunities. This Chapter reviews the costs of storm drainage and flood control facilities needed to serve future development. The revenues raised from a properly calculated and supported Storm Drainage Collection System DIF would be limited to the capitalized costs related to that growth. The fees would be used to construct the additional or parallel storm drainage lines necessary to increase the drainage capacity of the system to accommodate the additional rainwater runoff generated by the continued development. Conversely, the Storm Drainage Collection System DIF receipts would not be used to repair, replace or rehabilitate any existing storm drainage lines. The limited exceptions would be if the replacement or rehabilitation project creates additional capacity, in which case that proportional amount of additional capacity could be included as a DIF cost. SD-001, Infiltration and Storm Water Quality Improvements - Construct a number of storm water improvements intended to: (1) direct water to more permeable areas or detain water to allow infiltration by intercepting and holding rainwater, and; (2) construct National Pollutant Discharge Elimination System (NPDES) stormwater capture/treatment requirements from development required by the Federal Clean Water Act. Pollutants to be captured include but are not limited to: rock, sand, dirt, other aggregates and agricultural, industrial, and other municipal waste. SD-002, Storm Drainage Master Plan - Undertake a Storm Drainage Master Plan study to determine the effect of new and significant up -sizing development upon the City's existing circulation system and determine state -of -art solutions to the new demands. The result could alter many of the projects described herein. The Relationship Between the Need for The Fee and The Type of Development Promect. Upon the identification of the costs of storm drainage facilities generated by future development, costs must be further distributed for each of the land uses (i.e., business and residential uses) based on their estimated rainwater runoff. Residential detached dwelling development leaves the greatest remaining turf percentage per parcel and thus the greatest percolation, and conversely the least runoff of rainwater. As such, the detached dwelling residential land use should not bear the same cost as the institutional or industrial development, which generally have little or no turf area (or stated another way, a higher percentage of impervious area) and therefore generates a higher amount of rainwater runoff. For this Report, costs were distributed between land uses on established runoff coefficients. A listing of these runoff coefficients is provided in Table 6-1 (12) following. [This space left vacant in order to place the following table on a single page]. (12) San Bernardino Hydrology Manual (1986). Williamson and Schmidt, Irvine, CA, Figure C-4. City of FI Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 57 Page 1009 of 1213 Chapter 6 Storm Drainage Collection System Table 6-1 Storm Drainage Runoff Coefficients (By Acre) Detached Dwelling Units 0.740 Attached Dwelling Units 0.800 Commercial Lodging Units 0.800 Retail/Service/Office Uses (in SF) 0.900 Office Uses 0.900 Industrial Uses (in SF) 0.950 Institutional Uses (in SF) 0.900 As stated earlier, the El Segundo area requires $3,850,000 storm drainage projects. Table 6-2, following, demonstrates the DIF schedule that would need to be imposed to fully fund the completion of the Category A storm drainage system's collection of pipes and channels identified in the Master Plan of Drainage necessary for the City. It would not be unreasonable to require development, those generating greater amounts of rainwater runoff, to finance some portion of the identified storm drainage needs providing there is no violation of the proportionality requirement. Table 6-2 indicates the resulting fees required to fully fund DIF funded storm drainage projects. Please note that the DIF, by land use, is in terms of units such as residential dwellings or business square feet of building pad (adjusted for multiple floors). Table 6-2 Minimal Needs -based Storm Drainage System Development Impact Costs by DIF Land -use Type Detached Dwelling Units $125,946 $6,302/Unit Attached Dwelling Units $29,965 $1,249/Unit Commercial Lodging Units $37,456 $323/Room Retail/Services/office Uses (in SF) $2,284,811 $0.842/S.F. Office Uses $84,276 $1.018/S.F. Industrial Uses (in SF) $1,245,409 $1.702/S.F. Institutional Uses (in SF) $42,138 $3.120/S.F. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 58 Page 1010 of 1213 Chapter 6 Storm Drainage Collection System The Relationship Between the Use of the Fee and the Type of Development Paving the Fee. The Storm Drainage DIFs that are imposed and collected will be used to mitigate the storm water runoff generated by the type of development. If the development is a commercial or industrial property generating a significant amount of runoff, the fee collected will be proportionally higher and will be enough to construct the required additions to the storm drainage system downstream from this development. From time to time the City may require an applicant of a private project to construct an improvement (or portion thereof) that is on the list of required improvements at the end of this Chapter. This is often done to expedite the project for the applicant/developer. The developer should receive a credit for any money expended on this required improvement against their calculated storm drainage impact fee. The Relationship Between the Amount of the Fee and the Cost of the Portion of the Facility Attributed to the Development Project. Similar to the section above, the relationship is based upon the projected amount of storm water that will need to be collected and safely transported to flood control channels or rivers. The downstream collection lines (lines further down from the proposed project but prior to the outfall into a river or flood control channel) need to be sized to handle all the stormwater collected upstream. Stormwater that is collected in one location accumulates with feeder lines along the way and thus the downstream system must be built increasingly larger (at increasing higher material and construction costs) the farther it gets away from its source. Table 6-3, following, distributes the total equity replacement value of the existing storm drainage system at $27,838,853 over the existing developed community. The total consists of the actual existing storm drainage pipe and channel systems at $25,613,853, and storm drainage detention basin at $2,225,000. The development impact costs figures represent the long-term financial commitment contributed by the existing community through dedications (from the developers of these established developments) and tax contributions. Table 6-3 Existing Storm Drainage Community Financial Commitment Comparison Data Detached Dwelling Units $10,376,733 $2,714/Unit Attached Dwelling Units $1,483,359 $2,936/Unit Commercial Lodging Units $7,899,967 $2,936/Unit Retail/Services/office Uses (in SF) $363,259 $0.277/Room Office Uses $1,897,020 $0.200/S.F. Industrial Uses (in SF) $5,804,806 $0.766/S.F. Institutional Uses (in SF) $58,709 $0.251/S.F. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 59 Page 1011 of 1213 Chapter 6 Storm Drainage Collection System Table 6-4, following, combines the total development -generated capital needs of $3,850,000 with the existing $27,838,853 asset replacement value of the existing storm drainage system to form the General Plan build -out storm drainage collection system total cost. In short it is the final storm drainage collection system that needs to be in place at General Plan build -out for protection of the street system and travel. Given that most of the development upsizing opportunities most likely have impervious surface consistent with the Runoff coefficients in Table 6-1 and will not likely create any additional storm water runoff it sets a unfair burden upon the remaining roughly 80 acres of truly vacant (or raw) land to finance the remaining storm drainage needs. This a fairer method would be recognize a fair share at build -out methodology. This is done by combining the existing $27,838,853 investment in the existing system with the $3,850,000 in future storm drainage needs. The combined $31,688,853 is then distributed over the General Plan Build -out land -use database (or the combination of Schedules 6.2 and 6.3). The resulting impact costs are identified in table 6-4 following. Table 6-4 General Plan Build -out Proportional Storm Drainage System Development Impact Costs by DIF Land -use Type Detached Dwelling Units $9,547,401 $2,482/Unit Attached Dwelling Units $666,744 $1,297/Unit Commercial Lodging Units $250,029 $89/Unit Retail & Service Uses $1,370,529 $0.340/S.F. Office Uses $4, 806,112 $0.502/S. F. Industrial Uses $14,899,873 $1.793/S.F. Institutional Uses $148,165 $0.599/S.F. Of note is the fact that in Table 6-3, the investment "equity" of the current community is significantly high. DIFs identified in Table 6-4, indicate that the existing community has invested $23 million is far more than what is being asked of future development. Additionally, the City is including NPDES requirements on all future development falling within the NPDES guidelines. As such, it would be appropriate to require the undeveloped parcels to finance (via Table 6-4 and Schedule 6.4) the remainder of the Stormwater runoff collection system needs for the City. Recommended General City Storm Drainage Development Impact Fee Schedule. The adoption of Schedule 6.4 and summarized in Table 6-4 as the Storm Drainage Collection System DIF schedule would generate capital to construct approximately 87% the facilities needed by the new development in the GC. It is also recommended that the City calculate a separate NPDES in -lieu fee for the Clean Water Act storm water quality requires placed upon all projects required, new and expansions to separate it from ordinary storm collection pipe. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 60 Page 1012 of 1213 Chapter 6 Storm Drainage Collection System RECAP OF RECOMMENDED STORM DRAINAGE IMPROVEMENTS DIFS 1. Create a DIF Fund titled Storm Drainage System Impact Fee Fund. 2. Adopt Schedule 6.4 for the seven land -uses and the Cost Distribution per Acre figure (from the third column from the right side of the Schedule 6.2) for developments that do not involve a building pad, (e.g. additional asphalt parking area). 3. Separately, calculate and adopt National Pollutant Discharge Elimination System (NPDES) In -lieu fee, via the Clean Water Act, for future development, additions or private rehabilitations. End of Chapter Text City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 61 Page 1013 of 1213 @ o 0 C aC) o d °8 8q k C) / \ \/ 9 =k ® ® Cl) $ k $ $ $ $ $ + $ S S S 7 § § \ \ k k \ G \ m ƒ y \ / H\/ $ $ y $ $ o o \\ \ \ \ r@ o0o & a \CD c 7 \ ( / \ f E \ ) Ran \kE Ea - \a- \/� \ � KE\ « - 0 /m7 \■0 �L [ oa ? \§ C/) ~ cc § @C4qG\Go \ \cm k k co BkAzz ky 62 Page1014 of 1213 63 Page 1015 of 1213 • Page 1016 of 1213 �LLU- U- LL a`L `m at at aL `m Q Q Q.Q O Q Q Q N I,, m O N (") m N 7 m N 00 b9 It (") O L m m Lrj (V O O c O b9 b9 69 b9 b9 b9 (D tl. V) t-- N (M O O Cl) O O) O V N Lr) N tf) ( cl LQ 00 V (D V Cl) N r O 00 N (D N O (D to 00 to V Cl) M Cl) OM Cl) M CIm 00 O (O 1- r- 00 00 00 00 fH ffl (A (H ff). (A fi) r V m m N M to O V N N r ih (D V r O (o r W r n (O O O (D m 00 V (D LO Ih O m V to (O N CO 00 00 m 69 (a ' V V3 V3 fH r 6R 0 0( 0 0 C I � cli r Cl? O ct O N O V to r- O M r N r` com m (D M r- N V r O r O r (o (p O O O O O O O 7 0 0 0 O to O t`WWMMmm O O O O O O O N ct r'. CD m st V 00 r to O 00 d M O- I� O O M M N 00 to N_ n N O L M V m 0o 00OON000 W 'Itr V W N M M m (O M W M M M (D r tro M D �= (M CD m tT o, c _ _ _ v a) ti m ty o N N N 3 3 J ,() o•2� �°- aa) a) C,5 `0 U U E = a) 7 N a3 E c0 tJ O- O c c LO Q U of 65 Page 1017 of 1213 Chapter 7 Water Distribution Infrastructure Assuming that an adequate water supply is available, the next critical components needed to accommodate development are treatment facilities, water storage and distribution system. The City's water source, as presently constituted, can be fully expected to completely support the City's existing and future population. However, in order to meet all future water demands, the City will need to collect sufficient monies to increase well capacity as well as new storage reservoirs capacity. Existing System. In addition to the City's distribution system and major water lines with a replacement value of $135,933,272, the City has water pumping stations with a replacement value of $4,924,800, and a 9.2 million gallon reservoir capacity with a replacement value of $15,102,720. There is no existing impact fee fund thus there is no fund balance. The Purpose of the Fee. As additional businesses and residential structures are constructed, each one will generate a greater demand on the existing water system infrastructure. The existing system of distribution pipe, reservoirs, pumping stations and the source of water itself, will prove inadequate to meet all the anticipated water demands. The impact fee is based upon the additional capital additions necessary to accommodate the water demands of individual units of development outlined on Table 7-1. Impact fees are necessary for the construction of the remainder of the water system for one significant reason. Initially, the storage and delivery of water has, for many years, been recognized by most public agencies as a utility. Utilities differ from general tax -supported services in that they are similar to private sector utility businesses. Water rates are elastic, within reason, and can be set to meet water delivery costs whereas taxes cannot. Therefore, general taxes must be protected and reserved for services that do not have any such elastic revenue source. These services include public safety, park maintenance storm drainage, and others. The use of water (consumer benefit) can be measured, unlike many City services, water rates can, and should be, set to meet the Council's priorities and policies in terms of water use. As a result of the above, the use of general taxes, where no relationship between the rate of taxation and benefit exists, in support of any utility service would be inappropriate. The Use of the Fee. The revenues collected from the potentially adopted impact fees outlined and supported in this Chapter will be used to construct or acquire the list of projects identified on Schedule 7.1. A stronger statement would be that they are limited to the projects identified on that Schedule. WT-001, New Water Reservoir - Construct a 5.0 to 7.0 Million Gallon Reservoir. Construct a 5.0 to 7.0 million gallon water reservoir or combination of reservoirs to increase the City's current standard and have future development maintain that standard. While nearly 75% of the project cost is necessary to increase the reservoir capacity for the existing water users, the remaining 25% is necessary for future water users. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 66 Page 1018 of 1213 Chapter 7 Water Distribution System WT-002, New Major Water Distribution Pipelines — The City staff, given the magnitude of the potential long-range development demands, has recognized the need to upsize the water delivery system capacity and has identified $10.0 million in water pipelines needed to accommodate the increased demand generated by future development. However, because most new development will be done by upsizing, citing the specific pipeline widths and lengths needed to accommodate new development's needs is not possible at this time. A master plan will be able to help identify the specific widths and lengths of pipelines needed. City Engineering staff has cited that 50% of the $10 million needed for new pipelines to be the responsibility of future development. WT-003, Water Master Plan — Undertake a Water System Master Plan study to determine the effect of new and significant up -sizing development upon the City's existing circulation system and determine state -of -art solutions to the new demands. The result could alter many of the projects described herein. The Relationship Between the Need for the Fee and the Type of Development Project. Daily water demands will vary by category/type of development, however, use within a category/type tends to meet averages, thus making projection fairly accurate. The seven land -uses identified for separate impact fees are used along with averages for each of those types of land -uses. The service to be provided to the new users will mirror that of the existing level of service. Water use, for residential users was calculated (and planned for) on either a gallon per dwelling unit per day (GPD) basis for residential uses or gallons per acre per day (GPAD) basis for business uses. Table 7-1 following, indicates the DIF Land -use Type averages that were used as the nexus in the DIF distribution model. Since the City does not have a regional recycled water program in the area for the watering of common areas, the capital -needs costs will be distributed over new development based upon potable water demands at the meter and will not include any distributed recycled water demands. The following water demands are from the Master Plan of a similar sized public agency. Table 7-1 General City Water Average Demand by DIF Land Use Type Demand in GPD or GPAD City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 67 Page 1019 of 1213 Chapter 7 Water Distribution System The Relationship Between the Use of the Fee and the Type of Development Paving the Fee. The use of the fee is similar to the need for the fee. The impact fee would be collected as the development occurs. As the development occurs, the impact is generated. The collected fee would be put to use to acquire additional water generation, storage and distribution facilities, and additional equipment necessary to respond to those additional water demands, without reducing the capability of providing water to the existing community. Based upon Table 7-2 and the land -use database, the City currently (on average) delivers about 7.5 million gallons/day to private water users. This does not include the water demands from public institutions, other non -private uses and system loss. Obviously, this is an annual average and seasonal factors could be expected to affect use. Table 7-2, on the following page, indicates the demand for water (on average) for existing development within the City water delivery area. Table 7-2 Existing Community Water Demand in Gallons per Day (GPD rounded) 'Again using the GPD demand data from Table 7-1 and the land -use database, the City will be asked to deliver an additional net 876,984 gallons per day (average) to new users. Table 7-3, following, indicates the demand for water (on average) for future development within the City's water delivery boundaries. The 876,984 gallons daily figure results in a slightly lower actual daily total water demand due to the use of Master Plan land -use demand averages applied to the narrower seven DIF Land -use Types as opposed to the actual broad variety of business uses. This will hold true for Tables 7-2, 7-3 and 7-4. Each of these tables Total Gallons per Day will be slightly understated when compared to the Water Master Plan (if any) totals. [This space required to place the following table on a single page]. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 68 Page 1020 of 1213 Chapter 7 Water Distribution System Table 7-3 Development -generated Additional Water Demand in Gallons per Day (rounded) 'F P4tettttat Potnt�all Water Pojeced tF Nend�use Type Residentifal a Business ; ©emariid In GP© Waieir ilnits Ages . GPb of GPAI i3emand Detached Dwellings (+) 20 544/Unit 10,880 Detached Dwellings (-) (203) 544/Unit (110,432) Attached Dwellings 1,959 - 372/Unit 728,748 Commercial Lodging Units 232 150/Unit 34,800 Retail/Service Uses (+). 137.48 2,200/Acre 302,456 Retail/Service Uses (-) (1) 2,200/Acre (2,200) Office Space. 85.26 2,200/Acre 187,752 Industrial Uses (+) 28.00 2,200/Acre 56,000 Industrial Uses (-) (166.52) 2,200/Acre (333,040) Institutional Uses 1 2,200/Acre 2,200 Total Gallons per Day �= , =.',. 876,9874 The total projected average daily demand from all El Segundo privately held acreage at GP build -out is about 8.4 million gallons daily. Although encouraged, widespread conservation efforts are not currently mandated in the City. PROJECTS NEEDED FOR PROPER WATER DISTRIBUTION Utility infrastructure such as water is unique among all City infrastructures. Water demand expansion simply cannot be ignored for long periods of time as can be police, fire, streets, and park levels of service (LOS). Residents could be asked to allow the number of officers to remain static, or wait a little longer for fire fighters, or even put up with the more congested traffic or more crowded parks. However, a delivered water supply must be in evidence to even consider additional growth. Even though Table 7-4 applies average daily use rates and creates a total demand difficult to imagine, it is apparent that additional water pumping and storage capability is necessary to allow for additional growth. Without adequate water distribution capabilities, development will grind to a stop. It is a prerequisite system. Since a water distribution system is a prerequisite to development (i.e. there is no development without water), it tends to be a somewhat "front -ended" system, that is, the system develops earlier and the existing community tends to have built more of the system at any point in time than does the remainder of development. That is precisely the case with El Segundo's water utility, the water system appears to have been front -ended by the existing community. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 69 Page 1021 of 1213 Chapter 7 Water Distribution System The Relationship Between the Amount of the Fee and the Cost of the Portion of the Facility Attributed to the Development Project. Schedule 7.1 identifies the water distribution system improvements needed to insure the continued adequate flow of water as needed to proposed development projects. There are three capital projects necessary for extending service to new development ($6.9 million) or maintaining service to existing water users ($23.3 million) for a total of $30.2 million. The $6.9 million figure was used to calculate the DIF schedule. CALCULATION OF IMPACT COSTS This Report identifies two methods of calculating potable water system delivery DIFs and imposing said fees. They are: • Standard (Average) DIF Land -use Type DIFs, similar to the other fees in this Report. • An impact fee based upon the meter size needed to serve a development, if needed. Standard Use Category DIFs. Table 7-5, following, lists the seven major land -uses based upon average water usage statistics, (see Schedule 7.2). The City will require $30.2 million in new or replacement water capital expansion to properly accommodate the additional demand by new development. Of the $30.2 million needed in water capital improvement projects, 34.2% (or $10,316,667) has been identified as being able to be funded by new development. The remaining 65.8% (or $19,833,333) has been identified as being non development related and not able to be funded by DIFs. The $10.3 million is distributed pro-rata over the remaining under -built and totally vacant acreage (with negations for the eliminated demands from razed parcels) in the City's General City area as demonstrated in Table 7-5 following. Table 7-5 Minimum Needs -based Water Distribution System Development Impact Costs by DIF Land -use Type Detached Dwelling (+) $127,990 $6,405/Unit Detached Dwelling (-) ($1, 299,100) Attached Dwelling Units $8,572,848 $4,377/Unit Commercial Lodging Units $409,380 $1,765/Unit Retail & Service Uses (+) $3,558,033 $0.517/Unit Retail & Service Uses (-) ($25, 880) Office Uses $2,206,560 $0.739/S.F. Industrial Uses (+) $658,773 $0.900/S.F. Industrial Uses (-) ($3, 917, 817) Institutional Uses $25,880 $1.916/S.F. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 70 Page 1022 of 1213 Chapter 7 Water Distribution System Cost and Financing of the Existing System. Typically, a water system is the oldest service provided by any City. The City's engineering staff has identified the cost of the existing "spine" system, consisting of distribution pipe, wells, valves, and reservoirs to be $155,960,792. This figure does not include local (tract) lines and connections, estimated conservatively to be in the area of an additional $62,398,374. It also does not include the value of any shares of water rights. The system has been constructed from four sources, water user rates (more commonly known as monthly water bills), exactions, DIFs, and requirements of development approval. When this net $155.9 million in infrastructure contributions is distributed to the existing community based upon the same nexus used to distribute future costs by land use, (see Schedule 7.3) the results indicate that a detached dwelling has contributed, on average, an astounding $11,248 towards the water system. This distributed equity is clearly greater than the distributed - Minimum Capital Needs -based Impact Costs exemplified in Table 7-5 (and Schedule 7.2) indicating there are no proportionality issues. Table 7-6 following demonstrates the distribution of existing assets. Table 7-6 General Plan Build -out Proportional Water Distribution System Development Impact Costs by DIF Land -use Type Detached Dwelling Units $43,003,275 $11,248/Unit Attached Dwelling Units $3,770,083 $7,695/Unit Commercial Lodging Units $8,348,662 $3,102/Unit Retail/Service/Office Uses $5,014,368 $3.818/Unit Office Uses $26,154,799 $2.755/S.F. Industrial Uses $68,882,412 $9.087/S.F. Institutional Uses $787,192 $3.367/S.F. Necessity of DIF Financing. DIFs are necessary for the construction of the remainder of the water system for one significant reason. Initially, the storage and delivery of water has, for many years, been recognized by most public agencies as a utility. Utilities differ from general tax -supported services in that they are similar to private sector utility businesses. Potable water rates are elastic, within reason, and can be set to meet water delivery costs whereas taxes cannot. Therefore, general taxes must be protected and reserved for services that do not have any such an elastic revenue source such as public safety, park maintenance, storm drainage, and others. The use of water (consumer benefit) can be measured, unlike many of the City's other municipal services. Water rates can, and should be, set to meet the Council's priorities and policies in terms of water use. As a result of the above, the use of general taxes, where no relationship City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 71 Page 1023 of 1213 Chapter 7 Water Distribution System between the rate of taxation and benefit exists, in support of any utility service would be inappropriate. Recommended DIF Schedule. The adoption of Table 7-5, based upon Schedule 7.2 at the end of the chapter, as the water distribution DIFs would generate enough capital to construct the facilities needed by the new development. The DIFs contained on Schedule 7.2 also contain amounts less than the Existing Community Financial Commitment Comparison identified in Schedule 7.3 thus do not violate any proportionate requirements. CREDITS AGAINST DEVELOPMENT IMPACT FEES The City does not charge stand-by water rates. Vacant parcels are not charged water rates and therefore they have not contributed to the capital development of the water system. As a result there can be no credit for previous contributions to capital from vacant parcels, simply because there were none made. Additionally, there have been no General Fund expenditures on water projects. Credit for Developer Constructed Improvements. Similar to roadway and storm drainage construction, it will likely be advantageous to have the developer construct certain public improvements contiguous to the private development. The adoption of the DIF schedules encourages such agreements. It is recommended that the City continue the process of agreeing to allow developers to construct water system capital improvements, identified within the DIF calculation and then calculating a credit for that project contribution amount. The net DIF would be the amount per the adopted schedules less the credit for the capital constructed by the developer. Credits can only be given for private construction of any project that is listed on Schedule 7.1. Thus any improvements that are project specific in nature and benefit will likely be imposed as conditions of approval. ALTERNATIVE DEVELOPMENT IMPACT FEE METHODOLOGIES There are two alternatives to the seven Minimum Needs -based area DIF categories. They are primarily applicable to the more specific demands by the multitude of differing business uses. Equivalent EDU Based on Meter Size. The standard detached dwelling residence has a 3/4" meter at 15 gallons per minute normal (minimum -maximum) flow(13) which is defined as the Equivalent Dwelling Unit, or EDU. Schedule 7.2 indicates that the smallest meter size at 3/4" would cost $6,405 per connection, at the Minimum Needs based DIF schedule rate. The following Table 7-7 indicates the cost for larger meters based upon the normal flow demands, with again, the detached dwelling (detached) residence as the standard. A one inch meter is rated at 25 gallons per minute, which is 1.67 times larger than the 15 gallons per minute than is afforded by a 3/4" meter. Thus the one inch meter fee would be 1.67 times higher ($7,605) than the $6,405 for the 3/4" meter. Other meter sizes are as follows: 13 Meter Flow Ranges, based upon Minimum Maximum Continuous Flow Rates, American Water Works Association. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 72 Page 1024 of 1213 Chapter 7 Water Distribution System Table 7-7 Equivalent Water Meter Size Calculation Based upon Minimum Needs -based Impact Fees Normal WAter: Cost bier OAF Cost Water Meter Water Flew , Demand E DU „ per Meter CPIV Fcfor 3/" Meterj $IZe %" Meter 15 1.000 $6,405 $6,405 1' Meter 25 1.667 $6,405 $10,677 1 & Y2" Meter 50 3.333 $6,405 $21,348 2" Meter 80 5.333 $6,405 $34,158 3" Meter 240 16.000 $6,405 $102,480 4" Meter 420 28.000 $6,405 $179,340 6" Meter 920 61.333 $6,405 $392,838 8" Meter 1,600 106.667 $6,405 $683,202 10" Meter 21500 166.667 $6,405 $1,067,502 12" Meter 3,300 220.000 $6,405 $1,409.100 RECAP OF RECOMMENDED WATER SYSTEM IMPROVEMENTS IMPACT FEES 1. Create a DIF Fund titled Water Distribution System Impact Fee Fund. 2. Adopt Schedule 7.2 for the seven land -uses 3. Adopt Table 7-7, Equivalent Water Meter Size Calculation Based upon Minimum Needs - based Development Impact Fees. END OF CHAPTER TEXT City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 73 Page 1025 of 1213 § k / k 2 280 ® 000 ®m R c 8 § S \CLO 6 Cl) LOLO \ \k 2 CV) // \ /// \ =oo "o00 \\§ / \k 0 2 \\a Cl) q8G § \\ Cl) 2664 �� Cl) / c ƒ& \~ $ y $ m y f$ y y \\\ \ \\\ � &So $ o00 to § 74 Page1026 of 1213 w w. 0; S OS j0 o " Q Q Q Q Q Q. Q { V M � U� rn rn t0 Itt - C. O O �- Q..O O O 00 CO It V N O O O N C)C) M N M N N 00 O O O O 00 00 O co co N N 00 M I-- V V 0) 01 to M M to �) O (14 N EA N fA N fA N fA N ff> N 69 0 0 00 O M O O M I- O 4w. O O d' W M 00 cO i-- 00 O W M O W t17 h W W O N N O W LOCNLOa;N to W 00 f-- to b) •ni� V), rf 00 C) 69 M N N fA M � � Efl Efl V3 fA ii; 0 0 0 0 0 o 0 0 0 0 4) N tLO O) q N c) co 0) N rA. •- N MW M M O W M O N -Vo O N W O (D O N O O CD W- n W-t N h to o"r O O 6 N "' �Sy4, :r O O 00 N Cl) O `N-' 0000 Ln Cl) N 5 C)� Q to W Cl) N N N O 0 O 0 N (:. N N N N N N O M O N LO N W �t -'. N O tO cM N e- O O N O N O N an O W 00 (D L i.- 00 .- tf) OD - cv) W LO M W N di W In00 0000N0 .- to W CO I� r M `-' 00 N w bs (n n +LL > > c ai m tm m0 > U) R•+�. N N J V U (n N N N u 3 3 3— C m a) a) y » m C U a3 U U u r a'ooQC)�Ofoa== �f6 75 Page 1027 of 1213 76 Page1028 of 1213 Chapter 8 Wastewater Collection System As was mentioned in the prior chapter and will be reiterated here, a city or public agency experiencing dramatic growth may put off the construction of needed parks, roads storm drainage projects and the like and still function, perhaps minimally. However, nothing stops development in its tracks any faster than the lack of a water distribution system and a sewage collection system. These two systems were some of the earliest calculated DIFs, although they were generally called hook-up fees(14). In short, a residence or business cannot exist without these important connections. It should be noted that the City owns all wastewater collection assets, but the processing of the wastewater is performed at either the Hyperion Wastewater Treatment Plant or the West Basin Wastewater Treatment Plant. The City does not own or manage either of these facilities and therefore these facilities have not been included in the calculation of the wastewater DIF. The Purpose of the Fee. The City has adequate and sufficient existing wastewater treatment capacity. Additionally, the spine (or major) collection system is also largely completed. However, some of the existing sewer pipes throughout the collection system will need to be upsized to accommodate the additional wastewater demands from new development. It is a commonly accepted principle in both water and wastewater expansion that DIF receipts can finance the expansions as needed and required. If a development wanted to connect and there were no close -by lines, the developer would finance the expansion with perhaps a reimbursement agreement if appropriate. The principle remains the same with these DIFs. This Chapter will calculate a fee schedule that represents the proportional expense per unit of growth by DIF Land -use Type, i.e., a detached dwelling unit, a commercial lodging unit or 1,000 square feet of business space. The Use of the Fee. The revenues generated from a properly calculated and legally supported Wastewater Collection Facilities System Development Impact Fee would be limited to capital costs related to the additional residential and business -related growth anticipated in the City's General Plan as depicted in Schedule 6.1. The impact fees would be used to construct additional spine wastewater collection lines or upsize existing ones to provide collection capacity for the additional demands from development that exceeds the capacity of the existing system. Conversely, the Wastewater Collection and Treatment Facilities system DIF receipts would not be used to repair or replace any existing line (unless up -sizing is required). The City has a total of 289,694 linear feet of wastewater collection lines, roughly 146,040 linear feet of which is spine system and not located within the footprint within any privately -owned development footprint. The remaining 143,654 linear feet are considered "locals" and serve smaller portions of the City. SW-001, Additional Sewer Pipe and Sewer Pipe Upgrades — The City has recognized the need to upsize and has identified $10 million in wastewater pipelines needed to accommodate t4 Not to be confused with a "connection" fee which is a reimbursement for the actual costs of having a city -worker either set the water meter or connect the privately owned sewer pipe from the home to the City's later sewer pipe. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 77 Page 1029 of 1213 Chapter 8 Wastewater Collection System the increased demand generated by future development. However, because most new development will be done by upsizing, citing the specific pipeline widths and lengths needed to accommodate new development's needs is not possible at this time. A master plan will be able to help identify the specific widths and lengths of the wastewater pipelines needed. The City has cited only 50% of the 10 million needed for new pipelines to be the responsibility of future development. SW-002, Wastewater Master Plan - Undertake a Wastewater Master Plan study to determine the effect of new and significant up -sizing development upon the City's existing circulation system and determine state -of -art solutions to the new demands. The result could alter many of the projects described herein. Similar to the circulation/storm drainage and water DIFs, wastewater system infrastructure will require a separate DIF schedule in order to insure that existing users are not placed in the position of subsidizing private development. EXISTING WASTEWATER COLLECTION SYSTEM The City's major line wastewater collection system currently consists of an identified 289,694 linear feet of various sized (8" to 27") reinforced concrete pipe with over 148 junctions and various backfill, road base and asphalt. The current cost of duplicating the entire system of locals and collectors, would be approximately $172,029,560. There are also nine lift stations with a replacement value $4,559,625. As is the case with Circulation Facilities and Water Supply Infrastructure, local wastewater lines are typically the responsibility of the individual developer and not included in the final figure. When the $70,774,558 cost of local waste lines is removed the net system investment is $105,814,626. GENERAL CITY WASTEWATER COLLECTION SYSTEM DEVELOPMENT IMPACT FEES The Relationship Between the Need for the Facility (improvement) and the Type of Development Project. Schedule 8.1 identifies two capital projects costing $10,175,000. Of the $10.1 million needed in wastewater capital improvement projects, 49.74% ($5,061,250) has been identified as being able to be funded by new development. The remaining 50.26% ($5,113,750) has been identified as being non development related and not able to be funded by DIFs. The Relationship Between the Use of the Fees and the Type of Development Paving the Fee. The project costs related to growth needs were then distributed to the development categories within the system design flows, or gallons per day/acre flow rates (GPAD) for business development or gallons per day (GPD) for residential construction. The wastewater design flow rates are based upon general engineering standard flow rates from a similar public agency and are as follows in Table 8-1: City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 78 Page 1030 of 1213 Chapter 8 Wastewater Collection System Table 8-1 General City Wastewater Flow Rate Demand by Land Use Demand in GPD or GPAD DID Land use Type4 G11ons tper = Gallons per. Unit} per5a ;cry per pay .: Detached Dwelling Units 240 Attached Dwelling Units 210 ;. Commercial Lodging Units 140 Retail/Service/Office Uses .... .` 900 Office Uses 1,200 Industrial Uses 1,600 Institutional Uses 1,600 DISTRIBUTION OF CAPTAL COSTS The Relationship Between the Amount of the Fee and the Cost of the Portion of the Facility Attributed to the Development Project. Table 8-2, following, is extracted from Schedule 8.2 and demonstrates the results of distributing the $5,061,250 in wastewater system development - related expansion costs over the remaining private sector development opportunities. Table 8-2 Minimum Needs -based Wastewater Collection System Development Impact Costs by DIF Land -use Type Page 79 Page 1031 of 1213 Chapter 8 Wastewater Collection System The results indicate that the varying types of residential dwellings will need to contribute anywhere from a low of $2,625 for an attached dwelling unit to a high of $3,001 for a detached dwelling unit in either DIF payments or in contributed capital in the form of off -site wastewater lines (to the same amount). Existing Contribution. Table 8-3, on the following page, distributes the current replacement value of the existing system distributed over those who have contributed to the existing wastewater system, the current users and rate payers. This has been done in the same manner as the future costs were distributed against the future users, by the same average demand statistics used for modeling master plans. The results indicate that the average attached dwelling unit has contributed $4,559 per unit and a detached dwelling unit has contributed about $5,207 per unit. Table 8-3 Existing Wastewater Collection System Community Financial Commitment Comparison Data Detached Dwelling Units $19,905,848 $5,207/Unit Attached Dwelling Units $2,232,689 $4,559/Unit Commercial Lodging Units $8,175,238 $3,038/Unit Retail/Service/Office Uses $2,152,270 $1.639/Unit Office Uses $14,968,537 $1.577/S.F. Industrial Uses $57,817,112 $7.628/S.F. Institutional Uses $562,934 $2.408S.F. PROPORTIONATE SHARE ANALYSIS Necessity for DIFs. DIFs are necessary and appropriate for the construction of the remainder of the wastewater collection system for one significant reason. Similar to the distribution of water, the collection and treatment of sewage has long since been recognized by most public agencies as a utility. Utilities differ from general tax -supported services in that they are similar to private sector utility businesses and are financed by utility rates. Wastewater collection rates are relatively elastic, within reason, and can be set to meet sewage collection costs whereas taxes for general municipal services cannot. As a result, general taxes must be protected and reserved for services that do not have any such an elastic revenue source such as public safety, park maintenance, storm drainage, and others. Additionally, as long as the existing wastewater users have an adequate system for their needs, they would have little interest in having wastewater rates rise for any reason other than operating costs as opposed to meeting the cost of adding new users. Clearly, the cost of adding to the system infrastructure to accommodate additional private development demands should be imposed upon that same private development. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 80 Page 1032 of 1213 Chapter 8 Wastewater Collection System The contribution to the wastewater collection system (benefit) can be measured, unlike many of the City's services. Wastewater rates can, and should be, set to meet the Council's priorities and policies in terms of the wastewater system use. The use of general taxes, where no relationship between the rate of taxation and benefit exists, in support of any utility service would be inappropriate. Recommended DIF Schedule. The adoption of Schedule 8.2 at the end of the Chapter text (as summarized in table 8-2), as the Wastewater Collection and Treatment Facilities system DIF schedule is both reasonable and would generate enough capital to construct or pay for the infrastructure facilities needed by the new development as well as a proportional amount of the debt service that created the excess capacity. The DIFs contained in Schedules 8.2 also contain amounts lesser than the significant financial commitment costs identified in Schedule 8.3 thus Schedule 8.2 does not violate any proportionate requirements. CREDITS AGAINST DEVELOPMENT IMPACT FEES Like the water utility, there are no stand-by wastewater collection rates. Vacant parcels are not charged wastewater rates and therefore they have not contributed to the capital development of the wastewater system. As a result, there can be no credit for previous contributions to capital from vacant parcels, simply because there were none. Additionally, there has been no General Fund expenditures on wastewater projects. Credit for Developer Constructed Improvements Contained Within the City's MFP and Impact Fee Calculation. Similar to other infrastructure construction, it may be advantageous to have the developer construct certain public improvements contiguous to the private development. The adoption of DIFs should not preclude such agreements. Thus, it is recommended that the City continue the process of agreeing to allow developers to make wastewater system capital improvements that are identified within this report and that are part of the impact fee calculation, and receive a credit for that constructed amount. The net DIF would be the amount per the adopted schedules less the credit for the capital constructed by the developer. RECAP OF RECOMMENDED WASTEWATER SYSTEM IMPROVEMENTS IMPACT FEES 1. Create a DIF Fund titled Wastewater Collection System Impact Fee Fund. 2. Adopt Schedule 8.2 for the seven land -uses. END OF CHAPTER TEXT City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 81 Page 1033 of 1213 O N N_ cc::),O tD (D O (A O LO L6 0 0 0 O O � O LO CF) LO CM V O LO LO O P- P- 00 Cl) M O td 64 L ER ER 0 0 0 O O N O LO O LO (D LO 0 O O o EA b9 6-, N Ld va �! O 0 0 0 0 �+ O O O d' O O O I- to O 00 O O O O O fR fA 64 n M EA 0 0 0 0 O O O (D .: O O O N C. O O O O to O O U3 VJ U3 0 LO O LO O LO O r r O_ O fA EA p U a 3 d z �a 0 0 O N O iI 82 Page 1034 of 1213 w :S :S S L a ana as n LO O h (n O r, 00 O ((00 n N R � cr) M N = O 6 6OD 0 O O M v O 4) -,, . � O 6- O O X. impU N - O O O M (p N Cl) N N 00 00 r r 000 � N O G n O (D O V O W n n M CO O N N O N W 0)O O V N W �•t O Cl O I-- O N 69 Q,,a)-+w.. fA �O O If bg N LO 61> (y <,.> v ( r IS O to N N O �c i71 ='•` 0 O 00 O COO O N .- LO O O O O N N O (j O d . O c0 M M M V M P pOj �" cc O CO N M N tt c0 O V O Nt O O V O 000000 C. O O O O ,'.jjj N N N O O N () (p O N M M N 0 0 0 LO Np O r- vz O (n M (O N 0 .' ornt\oOp^Mo(�o M r� I- � N r0 M 00 N (p + ) + `. Ol Or c N h LL O)'rnD (A LL C o aF ❑ Q ... N p N N $S a2S ,..:, a�cui m o m � vain 0 0 0 U w a O 5 S 5 w Page 1035 of 1213 m Page 1036 of 1213 Chapter 9 General Facilities, Vehicles and Equipment The Existing System. General Facilities are generally limited to general office or work buildings and equipment used by City staff to undertake their daily duties. The replacement costs totaling $26,572,360 are as follows: City Hall Facilities................................................................................ $25,297,360 Computer and Miscellaneous Electronic Equipment .............................. $1,200,000 General Fund Pool Cars............................................................................ $75,000 General Facilities Impact Fee Fund Balance (None)...........................................$0 Demand Upon Infrastructure Created by the Development of Underdeveloped or Undeveloped Parcels. As the City increases in both population and additional business ventures, the City Hall will typically become overcrowded with a growing staff, even if major efforts are made to keep the number of municipal workers to a minimum. The City of El Segundo current City Hall is 28,646 square feet. City pool vehicles are generally made available to general employees assigned with general code enforcement, intra-city mail delivery, planning and engineering field inspection projects and other issues. These tasks often require on -site inspection or review. Other demand upon pool cars is travel by employees that do not have assigned City vehicles, which will be checked - out on an increasing basis requiring a minor fleet addition. Lastly, the City's centralized and personal desktop computer processing capability and storage space will also be impacted with greater amounts of data necessary to manage a larger city. The Purpose of the Fee. The costs of extending the same level of service to the newly developing community as is provided to the existing community that has largely paid for the existing facilities can be calculated, a fee imposed and collected, and the fee used to expand the facilities necessary to extend that same level of services. The Use of the Fee. The revenues that are raised from a properly calculated and supported General Facilities, Vehicles and Equipment Impact Fee would be limited to capitalized costs related to that growth. The fees would be used to construct additional general facilities. Conversely, the General Facilities, Vehicles and Equipment DIF receipts would not be used to repair any existing general building with the exception of remodeling City Hall to increase capability and capacity, which would be far less expensive than constructing a building addition. The improvements necessary to contend with increased demand resulting from additional residents and businesses would include the following: • City Hall floor plan remodel to increase use. • Expansion of the administrative pool car fleet. • Up -sizing of the existing centralized computer system capacity. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 85 Page 1037 of 1213 Chapter 9 General Facilities, Vehicles and Equipment GF-001, City Hall Remodel for City Staff Use - Remodel City Hall complex space to maximize use by City staff as the City's population and business community expands. GF-002, Expansion of Administrative Pool Car Fleet - Additional inspections such as in business license and code enforcement can be expected so some pool vehicle expansion would be expected. GF-003, General Use Computer Hardware/Software - This project consists of minor computer and software expansions needed to accommodate new users. The Relationship Between the Need for The Fee and The Type of Development Project. The need is based upon the recognition that additional developed parcels in the City will create the need for more building space and specialty equipment, largely within the arena of overhead space, i.e., administrative management, personnel, record keeping, financial accounting, etc. The costs are distributed on an equal acreage basis as the most direct index of demand relating to central management services. The Relationship Between the use of the Fee and the Type of Development Paying the Fee. General management of the City and General Plan issues transcend type of land use and the use of the fee, as well as the need for the fee. Distribution of new demand will be based upon an equal benefit in terms of general management of the City. Relationship Between the Amount of the Fee and the Cost of the Portion of the Facility Attributed to the Development Proiect. The fee would be based upon the size of the development. A fee has been determined for individual units, either residential dwelling units or business square feet. A development of twelve residential units would have to pay a fee twelve times larger than a single unit. No developer will be required to construct any portion of any general facility as a condition of development. Resulting DIF Schedule. Table 9-1 following, summarizes the Minimum Needs -based General Facilities DIFs. The fees identified following represent the fees necessary to construct or acquire the facilities identified on Schedule 9.1. [This space left vacant in order to place the following table on a single page]. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 86 Page 1038 of 1213 Chapter 9 General Facilities, Vehicles and Equipment Table 9-1 City of El Segundo's Entire City Area Minimum Needs -based General Facilities, Vehicles and Equipment Development Impact Costs by DIF Land -use Type It must be restated that the existing community has established the City Hall, general pool fleet, and inventory of computer/electronic equipment. In short, the current community has created more than adequate staff facilities for which future development attains immediate benefit from. Table 9-2, following, identifies the average investment by residential dwelling units, commercial lodging units and business square feet. Table 9-2 Existing General Facilities, Vehicles and Equipment Community Financial Commitment Comparison RECOMMENDED IMPACT FEES The Minimum Needs -based Impact Costs should be adopted for the two broad land -uses, per Schedule 9.2 and summarized in table 9-3. The Existing Community Financial Commitment indicates that the existing community has generated a great deal more infrastructure than will be asked of future development. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 87 Page 1039 of 1213 Chapter 9 General Facilities, Vehicles and Equipment RECAP OF RECOMMENDED GENERAL FACILITIES ET. AL. IMPACT FEES 1. Create a DIF Fund titled General Facilities Impact Fee Fund. 2. Adopt Schedule 9.2 for the three common land -uses END OF CHAPTER TEXT City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 88 Page 1040 of 1213 ¢ /88f &\ �60 � Cl) �7 cli \ V� � \ & G\G$G\m oaG 0 k /7 OD 00 2 & /\8 % F ..R % % q §�\\ � Cl) _ _ \\\ \ \ \q R ° R @Bg Goo A §§2 cu T § $ G/ELU Q § § z 0 99 Page 1041 of 1213 um] Page 1042 of 1213 Page 1043 of 1213 Chapter 10 Library Collection Items and Dedicated Public Use Computer Stations The Existing System. The City's residents are served by the City -owned El Segundo Public Library. The facility provides access to a broad inventory of books, tapes, electronic books, subscriptions called a collection of volumes and a number of dedicated public use computer stations available to the public. Table 10-1, following, identifies the current inventory of library offerings enjoyed by the City's residents. Table 10-1 Identification of Current Library Inventories and Calculation of Collection Items and Computer Stations per Resident Standards The Purpose of the Fee. The purpose of the fee is to enable the City to add collection items and additional computer stations to ensure that its citizens the same access to the collection items and computer stations they do now. Table 10-2, following, indicates that the remaining residential development and typical number of persons per type of residential dwelling will generate a need for an additional 37,748 collection items in order to maintain the existing local library collection facility standard of 7.430 collection items per person and six dedicated public use computer stations to maintain the existing standard of 0.0012 stations per resident. Table 10-2 Collection Items Required to Maintain Existing Library Collection Items Standard Detached Dwelling Units 183) 3.025 554) Attached Dwelling Units 1,959 2.876 5,634 Additional City Residents from Added Dwellin Units 5,080 Collection Items per Person Existing Standard 7.430 Collection Items Required to Maintain Standard 37,748 City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 92 Page 1044 of 1213 Chapter 10 LibrarVCollection Items and Dedicated Public Use Computer Stations Table 10-3, following, indicates the additional number of residents (5,080) to be served by the existing nineteen computer stations and the number of computer stations required (six) to maintain the existing standard of 0.0012 computer stations per person in light of the additional 5,080 residents at build -out. Table 10-3 Collection Items Required to Maintain Existing Library Dedicated Public Access Computer Stations Standard Detached Dwelling Units 183 3.025 554 Attached Dwelling Units 1,959 2.876 5,634 Additional City Residents from Added Dwelling Units 5080 Existing Computer Stations per Person Standard 0.0012 Computer Stations Required to Maintain Standard 6 The Use of the Fee. The fee, if adopted, imposed and collected would be limited to acquiring additional library collection items and dedicated public use computer stations, but not on the replacement of either. The preservation of the existing Library standards must be maintained. LB-001, Library Collection Expansion — Expand the Library collection by 37,748 collection items in order to maintain the existing standard of 7.430 collection items per City resident. Were the City unable to expand the current collection the standard would be reduced to 5.69 collection items per resident. LB-002, Library Computer Stations — Expand the Library's inventory of public access computers by six (from nineteen) in order to maintain the existing standard of 0.0012 computers per 1,000 City residents. Were the City unable to expand the current computer standard would be reduced to 0.266 computer items per 1,000 residents. The computers could be any variety of internet accessible items. The Relationship Between the Need for The Fee and The Type of Development Project. The development of any acreage zoned for residential uses, increases the demand on the finite amount of library collection items and dedicated public use computer stations. Thus, those residential land -uses that generate higher amounts of residents (i.e., detached dwelling unit) will be charged a proportionally higher amount. There is no information available demonstrating a significant link or nexus between library use by local businesses. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 93 Page 1045 of 1213 Chapter 10 Library Collection Items and Dedicated Public Use Computer Stations The Relationship Between the Use of the Fee and the Type of Development Paying the Fee. Additional collection items and dedicated public -use computer stations will be acquired with the impact fee receipts collected from residential development. The Relationship Between the Amount of the Fee and the Cost of the Portion of the Facility Attributed to the Development Project. The cost of acquiring additional volumes, called the accession process,(15) is $40.00 per item per Schedule 10.1. The accession process cost has been decreased steadily over recent years due to the contracting out this time - intensive process. When the 123,782 collection items inventory is divided by the 16,660 existing citizens establishes a standard of 7.430 collection items per resident. The standard of 7.430 collection items standard is multiplied by the $40.00 per item a charge of $297.20 per additional City resident is determined. Table 10-4 Establishment of the Library Collection Standard and Cost per Person to Maintain the Standard Library Collection Items 123,782 Current Population 16,660 Collection Items per Resident 7.430 Acquisition Cost of Collection Item $40.00 Cost per Additional Resident $297.20 The cost of acquiring a single computer station (per Schedule 10.1) is estimated to be $2,300 per computer, monitor, software license, workstation and installation. The nineteen existing computer stations used by El Segundo residents, when divided by the 16,660 net existing residents create a standard of 0.0012 dedicated public use computer stations per City resident. The standard of 0.0012 collection items multiplied by the $2,300 per public computer station results in a cost of $2.76 per additional City resident, in order to maintain the existing standard. Table 10-5 identifies this: [This space left vacant in order to place the following table on a single page]. 15The accession process includes: need research, ordering, receipt, preparation, entering it into the computer and actual placement on the shelves. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 94 Page 1046 of 1213 Chapter 10 Library Collection Items and Dedicated Public Use Computer Stations Table 10-5 Establishment of the Library Dedicated Public Use Computer Station Standard and Cost per Person to Maintain the Standard Dedicated Public Use Computer Stations 19 Current Population 16,660 Collection Items per Resident 0.0012 Accessions Cost per Collection Item $2,300 Cost per Additional Resident $2.76 Library Collection Items and Computer Station DIF Schedule. The combined cost per new resident is $299.96 ($297.20 for 7.430 collection items and $2.67 for 0.0012 additional computer stations). Table 10-6, following, indicates the amount required for pro-rata expansion of the library space per Schedule 10.1. If adopted and imposed on the remaining development, it would collect enough to acquire an additional 37,748 library collection volumes and sixteen dedicated public use computer stations. Table 10-6 Summary of Collection Items and Computer Stations Impact Costs p1F Lind Use ; : Residents Cctst:per Impact Ca&t ..: Type I?r lnrellii9 ...., iRes�den# per�iuellrtg Detached Dwelling Units 3.025 $299.96 $907.00 Attached Dwelling Units 2.876 $299.96 1 $863.00 RECAP OF RECOMMENDED LIBRARY AND COLLECTION VOLUMES IMPACT FEES 1. Create a DIF Fund titled Library Collection/Computers Impact Fee Fund. 2. Adopt Schedule 10.1 for the two differing residential land -uses END OF CHAPTER TEXT City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 95 Page 1047 of 1213 Schedule 10.1 City of El Segundo 2021-22 Development Impact Cost Calculation Library Collection Items/Dedicated Public Use Computers Existing Number of Collection Items Existing Number of Dedicated Public Computer Stations Library Items/Stations Represented by Existing Fund Balance Total Library Components Status Current Net City Population Collection Items per Resident Computer Stations per Resident Accessions Cost per Collection Item Cost per Computer Station with Licenses, Installed Collection Item Cost per Resident Collection Item Cost per Resident Cost fit,. Lanc1 Use density pe r Resf�e�ltta�l Qweli�in ° L1�;tt ,, I'�well�n ...IJnit Detached Dwelling Unit 3.025 Attached Dwelling Unit 2.876 "Ct�llecton Computer Total Items %; StatlQnS Resources 121,918 19.00 1, 864 0.29 123,782 19.29 16,660 16,660 7 430 , 0.0012 $40.00 $2,300.00 $297 20 77 $2.76 $899 $8 $907 $855 $8 $863 Page 1048 of 1213 Chapter 11 Public Use (Community Center) Facilities This important component of the City's offerings to its citizens is distinct from the Park Land and Park Improvements DIF as a separate DIF infrastructure category. This was undertaken for three reasons. First, few parks contain a community public use center. Secondly, it is difficult to ensure that the cost for such a facility is properly included in the average park development cost per acre. Lastly and perhaps most importantly, it has been the experience of RCS staff, that when the cost for community centers is included as a cost of park development, these facilities simply do not get built. This is because the park impact fee revenues get used on the costly demand for turfed park acres with sports or passive -use park improvements. The Existing System. The City has some facilities currently dedicated for public use. Such facilities are available to community groups for meetings, classes, sports activities, and other civic functions. This category of buildings differs from General Facilities which are those used by the City staff to undertake their municipal service duties (City Hall and the City Corporation Yards as good examples). The City owns some facilities dedicated to a specific use, such as the George E. Gordon Clubhouse and Joslyn Senior Center. Table 11-1 shows the City's existing public meeting facilities. Table 11-1 Inventory of Existing (Owned) Public Meeting Facilities Camp Eucalyptus Building 1,210 Check -Out Building 1,000 George E. Gordon Clubhouse 7,500 Joslyn Senior Center 10,800 City Library 31,275 Teen Center 5,480 Total Public Use Square Feet 57,267 Based upon an existing population of 16,660, the 57,265 square feet creates an impressive standard of 3.437 square feet per resident. This standard indicates that the City maintains a substantial commitment to providing a community center or recreation space for public groups and individuals. It should also be noted that the standard of 3.437 is not only impressive but one of the highest standards RCS staff has seen in years. Table 11-2, following, demonstrates the calculation establishing the square foot standard: City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 97 Page 1049 of 1213 Chapter 11 Public Use Facilities Table 11-2 Calculation of Public Use Facilities Square Foot Standard Existing Public Use Facilities Space Square Feet 57,267 Current City Population 16,660 Square Foot per Resident Standard 3.437 Demand Upon Infrastructure Created by the Development of Underdeveloped or Undeveloped Parcels. Simply stated, additional residential dwelling units will increase the population, placing greater demands for use of the existing community centers. The construction of a detached dwelling unit will create, on average, 3.025 potential new community center users. The addition of a new attached dwelling will create on average 2.876 potential new users. The Purpose of the Fee. The purpose of the fee is to determine the cost of expanding the community center and public use type facilities by some 17,460 square feet to meet the added demands created by the construction of additional residential dwelling units. It should be noted that 17,460 square feet of public use facilities may not fully meet the needs of the build -out community and that square feet may be desired by the community. The reference to the 17,460 square feet indicates that is the amount of additional public use facilities square feet that could be financed by DIFs. Table 11-3, following, demonstrates the calculation of the number of additional square feet required to maintain the existing Public Use facilities standard: Table 11-3 Square Feet of Community Center Space Required to Maintain Existing Standard Detached Dwelling Units 183 3.025 554 Attached Dwelling Units 1,959 2.876 5,634 Additional City Residents from Added Dwelling Units 5,080 Square Foot per Person Existing Standard 3.437 Public Use Facilities (SF) Required to Maintain Standard 171460 The Use of the Fee. The fee, if adopted, would be imposed, collected, and spent on the construction of additional community center space that benefits City of El Segundo residents, not rehabilitation of any existing public use facility. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 98 Page 1050 of 1213 Chapter 11 Public Use Facilities PF-001, Public Use Facilities Expansion — Construct up to 17,460 square feet of general purpose public use facilities. Public Use Facilities include, but are not limited to, gymnasiums, senior or teen centers, general purpose community centers, libraries, galleries etc. The 17,460 square foot figure is the amount of space would need to be added to the City's public use inventory to maintain the existing standard of 3.437 square foot per resident standard at GP build -out. Were the City unable to expand the existing public use facility inventory the standard would decrease from the existing 3.437 square foot per City resident to 2.634 square foot per City resident. The Relationship Between the Need for The Fee and The Type of Development Project. Different types of residential dwellings generally have differing amounts of people dwelling in them. Census data indicates the following occupancy statistics for the City: Detached Dwelling Units..........................................................................3.025 Persons/Unit Attached Dwelling Units...........................................................................2.876 Persons/Unit The Relationship Between the Use of the Fee and the Type of Development Paving the Fee. The fee will be used to expand the amount of community center square feet in proportions consistent with the average persons per dwelling. Community centers would be expanded in the following amounts following, by type of residential dwelling: Detached Dwelling Unit.... 3.025 Persons per Unit X 3.437 Square Feet = 10.397 Square Feet Attached Dwelling Unit....... 2.876 Persons per Unit X 3.437 Square Feet = 9.885 Square Feet The Relationship Between the Amount of the Fee and the Cost of the Portion of the Facility Attributed to the Development Project. The cost of adding 3.437 square feet of building space per person is roughly $2,540.80 based upon a $695 per square foot for construction, $13.50 for parcel hardscape improvements based upon a $4.50 per square foot cost and a floor area ratio of 0.333) and land acquisition cost of $30.75 per square foot. A detached dwelling unit with 3.025 persons would require 10.396 square feet of public meeting space at a cost of $7,686 (10.396 square feet X $739.24 per square foot, rounded). An attached dwelling unit requires 9.829 square feet of public meeting space at a cost of about $7,307 (9.884 square feet X $739.24 per square foot). Resultinq DIFs. Table 11-4, following, indicates the proposed Public Use Facilities DIF. Table 11-4 Summary of Public Use Facilities Impact Fee r IIF Land=use = sslmac# Fear Detached Dwelling Unit $7,686 Attached Dwelling Unit $7,307 City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 99 Page 1051 of 1213 Chapter 11 Public Use Facilities RECAP OF RECOMMENDED PUBLIC USE FACILITIES IMPACT FEES 1. Create a DIF Fund titled Public Use Facilities Impact fee Fund. 2. Adopt Schedule 11.1 for the two differing residential land -uses END OF CHAPTER TEXT City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 100 Page 1052 of 1213 Schedule 11.1 City of El Segundo 2021-22 Development Impact Cost Calculation Public Use Facilities Camp Eucalyptus Building 1,210 Check-out Building 1,000 George E. Gordon Clubhouse 7,500 Joslyn Senior Center 10,800 City Library 31,275 Teen Center 5,480 Facilities Represented in Existing DIF Fund Balance (no existing DIF)) 0 Existing City -owned Public Use Facilities Square Feeti 57,265 Current Population 16,660 Square Foot per Resident Standard 3.437 Average Public Use Facility Construction Cost per Square Foot $695.00 Parcel Hardscape Improvements, $4.50 S.F. and 0.333 Floor Area Ratio $13.50 Land Acquisition/Grading Cost @ $10.25 per square foot X 0.333 FAR $30.75 Total Cost for a Single Square Foot of Public Use Space 1 $739.25 Total Cost for one Square Foot of Public Use Space $739.25 Square Foot per Resident Standard 3.437 Cost per New Resident $2,540.80 Detached Dwelling Unit 3.025 $7,686 Attached Dwelling Unit 2.876 $7,307 101 Page 1053 of 1213 Chapter 12 Aquatics Facilities This component of City infrastructure is also separated from the Park Land Acquisition and DIF for the same reasons described in the previous Chapter regarding Public Use (community center) Facilities. The Existing System. The City owns and operates two impressive aquatics centers/pools consisting of a total of 24,372 square feet of swimming pool surface and 1,794 square feet of combination locker/utilities/office buildings. The existing facilities are available to individuals and organized groups represented by the existing 16,660 residents for leisure, competition and general fitness uses. Table 12-1 following, details the size of the four aquatic pools and building structure. There is no existing fund balance. Table 12-1 Existing City Pools/Utility Buildings Demand Upon Infrastructure Created by the Development of Underdeveloped or Undeveloped Parcels. Simply stated, additional residential dwelling units will increase the population placing greater demands upon the City's existing aquatics centers. The construction of detached dwelling and attached dwellings will create, on average, 3.025 and 2.876 potential new potential pool users, respectively. The current de -facto standards are 0.1077 square feet of locker/office/maintenance building per person and 1.4629 square feet of pool surface per person in the City. The Purpose of the Fee. The purpose of the fee is to generate DIF revenue with which to expand the aquatics centers capacity to meet the added demands created by the construction of additional residential dwelling units. The Use of the Fee. The fee, if adopted, would be imposed, collected, and spent on the construction of additional aquatics centers that would benefit City of El Segundo residents, but would not be spent on rehabilitation of the existing aquatic center. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 102 Page 1054 of 1213 Chapter 12 Aquatics Facilities The Relationship Between the Need for The Fee and The Type of Development Project. Different types of residential dwellings generally have differing numbers of people dwelling in them. United States Census 2000 data (see Table 2-2. page 16) was used to determine the occupancy density statistics for the City. They are summarized as follows: Detached Dwelling Units .............................................. 3.025 Persons/Dwelling Unit Attached Dwelling Units ............................................... 2.876 Persons/Dwelling Unit The Relationship Between the Use of the Fee and the Type of Development Paying the Fee. The fee will be used to expand the pool surface space and support building in proportions consistent with the average persons per dwelling. The aquatic center pools and locker/utility buildings would be expanded in the amounts on the following page, by type of residential dwelling: Detached Dwelling Units... 0.326 S.F. of locker space and 4.425 S.F. of pool surface Attached Dwelling Units .... 0.310 S.F. of locker space and 4.207 S.F. of pool surface The Relationship Between the Amount of the Fee and the Cost of the Portion of the Facility Attributed to the Development Project. Schedule 12.1 indicates the pool and locker building cost calculations. The pool construction costs are also based upon past pool construction costs received from previous agencies. The two separate square foot costs above total about $526.64 per person for the pool expansion ($360/S.F. X 1.4629 S.F per resident = $526.64 per person) and locker building expansion ($540/S.F. X 0.1077 S.F. per resident = $58.16 per person) or $584.80 per person for both construction components. Thus, a detached dwelling detached unit would incur impact costs of $1,769/dwelling, (3.025 persons X $584.80, rounded). An attached dwelling unit would generate impact costs of about $1,682/dwelling, (2.876 persons X $584.80, rounded). Resulting DIF Schedule. Schedule 12.1, as summarized by Table 12-2 following, indicates the proposed Aquatics Facilities DIF schedule. Table 12-2 Summary of Aquatics Facilities Impact Fee ROM, ential DWO111rng lmpa�# Fee ., rye$ Pe>t• Dweilt unit Detached Dwelling Unit $1,769 Attached Dwelling Unit $1,682 [This space left vacant in order to place the Chapter recommendations on a single page]. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 103 Page 1055 of 1213 Chapter 12 Aquatics Facilities RECAP OF RECOMMENDED AQUATICS FACILITIES IMPACT FEES 1. Create a DIF Fund titled Aquatics Facilities Impact Fee Fund. 2. Adopt Schedule 12.1 for the two residential land -uses END OF CHAPTER TEXT City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 104 Page 1056 of 1213 Schedule 12.1 City of El Segundo 2021-22 Development Impact Cost Calculation Aquatics Facilities (Current Population (1) 1 16,660 1 16,660 1 Existing Standards: Square Feet of Surface /Resident 1.4629 Square Foot of Locker Building/Person, 0.1077 Construction Costs Pool Cost per Surface Square Foot Facilities Construction/Square Foot $360.00 $540.00 Existing Standards per Resident 1 1.4629 1 0.1077 usted Pool Cost per Resident $526.64 usted Facilities Cost Der Resident $58.16 Total Cost per Added Resident $526.641 $58.161 $584,80 Detached Dwelling Unit 3.025 $1,593 $1761 $1,769 Attached Dwelling Unit 2.876 $1,515 $167 $1,682 105 Page 1057 of 1213 Chapter 13 Park Land Acquisition and Park Infrastructure Development This Chapter summarizes the City's existing inventory of parks and identifies the ratio of park land per resident allowable under the Quimby Act (§66477 of the Government Code) (16) for residential developments involving the subdivision of land and the Mitigation Fee Act (§66000 of the Government Code) for the construction of residential developments not involving the subdivision of land. The existing per capita standard is then utilized to calculate the park dedication requirement for future residential development. EXISTING PARKS AND RECREATION SYSTEM Intensive parks and park recreational facilities constitute one of the City of El Segundo's greatest challenges both with respect to facilities for both current residents and future citizens. The provision of a well -planned park system, with a variation in the size and nature of facilities offered, is an important amenity to residents of any city, the City of El Segundo included. A mixture of passive and active uses and facilities and programs which appeal to a broad spectrum of potential park users is considered optimal in most urban cities. A city's park system and inventory of open space is often a major factor in selection of a place to live. The current acres dedicated to park use will serve well to meet the City's current needs. However, if the number of improved active/passive park acres remains static at 62.47 acres, they will not continue to meet recreational demands in light of the increase to the City's population. Future residential development, by increasing the City's population, will impact the City's park system by requiring additional baseball fields and adequate space for various athletic activities. Given the magnitude of growth projected in this and other reports, the challenge facing the City will be to provide new facilities and park land to serve the recreational needs of these new residents. Without additional park land acquisition and continued development of currently owned but underutilized park land during the next twenty to thirty years, the City's parks will become overcrowded and overused, with the ultimate result becoming a negative experience for park users. Existing Parks. Currently, the City owns approximately 62.47 acres of park land, most of it developed. Recreation, Campus El Segundo Fields, Civic Center Courtyard, Imperial Parkway and Washington Parks are the City's largest developed parks, representing over 63% of the park system acreage (when only traditional improved parks are considered) and provide the greatest variety of sports and passive uses. Raytheon Employee Park and Richmond Field are not owned by the City and while often enjoyed by City residents they are not included in the calculation of the City -owned Parks standard of acres per 1,000 residents. Table 13-1, on the following page, is an inventory of the existing park acreage 16 Adoption of a Quimby Act Fee requires a park "plan". City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 106 Page 1058 of 1213 Chapter 13 Park Land Acquisition and Park Infrastructure Development Table 13-1 Inventory of Owned and Developed Park Land Acacia Park 0.54 0.54 Camp Eucalyptus 0.31 0.31 Campus El Segundo Fields 5.00 5.00 Candy Lane Park 0.31 0.31 Civic Center Courtyard/Park 4.55 4.55 Clutters Park 0.90 0.90 Constitution Park (1) 1.13 1.13 El Segundo Dog Park 1.96 1.96 Freedom Park (1) 3.25 3.25 Hilltop Park 1.22 1.22 Holly Valley Park 0.21 0.21 Imperial Parkway (2) 4.88 0.00 Imperial Strip/Memory Row (2) 7.75 0.00 Independence Park (1) 0.72 0.72 Kansas City Park 0.40 0.40 Library Park 3.44 3.44 Raytheon Employee Park 0.00 0.00 Recreation Park (includes Stevenson Field) 20.42 20.42 Richmond Field (School District Property) 0.00 0.00 Sycamore Park 0.84 0.84 Washington Park (1) 4.56 2.74 Total Park Acres 62.47 48.01 City De Facto Park Standard. Table 13-2 following is a comparison of the acreage of parks to the City of El Segundo's current population and indicates that the City presently possesses a total standard of 3.750 acres of owned park land per 1,000 residents, (62.47 acres - [16,660 residents _ 1,000], rounded). This average is significantly higher than the benchmark of 3.0 acres per 1,000 persons contained in Section 66477 of the California Government Code relating to dedication of parks. It should also be noted that the park average for the City is not only high when compared to the 3.0 standard set by Section 66477, but is the second highest when compared to the last 18 cities RCS has worked with. The City should be commended for this achievement. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 107 Page 1059 of 1213 Chapter 13 Park Land Acquisition and Park Infrastructure Development Table 13-2 Calculation of Actual City -owned Improved Park Acres Standard However, the Quimby Act, to be discussed later, allows a minimum standard of 3.0 acres per thousand residents even if the City does not reach that standard. The Quimby minimum of 3.0 acres per 1,000 residents has been exceeded by the 3.750 acres per 1,000 residents and thus the Quimby allowable minimum of 3.0 acres per 1,000 will not be used in the remainder of the Chapter for park construction. The 3.750 acres per 1,000 residents will be the standard used to calculate the park land acquisition and park improvements development impact fee. Though not relevant to the City of El Segundo, the Quimby Act has a cap of 5.0 acres per thousand residents (Government Code §66447 (a) (2). Planned Park Improvements. In addition to the on -going improvement of the existing 62.47 acres (17), the City will need to acquire 19.05 park acres, per Table 13-3, and develop these new parks to serve the additional 4,241 residents anticipated to live in City. Table 13-3 Calculation of Required Park Acres per Allowable Standard General Plan Anticipated Population Increase 5,080 Additional Population Divided by 1,000 5.080 Allowable Standard in Acres/1,000 3.750 Park Acres required to Maintain Standard 19.05 These general improvements are outlined below: PK-001 Park Land Acquisition and Improvements — Acquire land for and make improvements to a composite of 19.05 acres of parkland. The parkland could be any type of park, community, sports, neighborhood, historical, etc. Should the City be unable to finance any additional parkland by GP build -out of the net 1,776 anticipated residential dwelling units, the 17 The Quimby Act does allow for the use of receipts raised by the adoption of a Quimby Act park Impact Fee to be used for rehabilitation of existing park configurations. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 108 Page 1060 of 1213 Chapter 13 Park Land Acquisition and Park Infrastructure Development standard would drop from 3.750 acres per 1,000 residents to 2.87 acres per 1,000 residents, or a 23.4% decrease from the existing level of service (LOS). The City may also consider adopting a park standard of 3.0 and maintaining this standard until G.P. Build -out. If the City were to take this approach the total needed acres to maintain this standard would be 65.22 total acres for the entire City at G.P. build -out (21,740 G.P. Build -out Population = 1,000 = 21.74 X 3.0 Park Standard = 65.22 Acres). If this approach is used the City would only need to acquire 2.75 acres of park land to maintain a 3.0 standard. PK-002, Existing Park Fund Balance Projects — This represents the use of the $193,862 in the existing Park Fund Impact Fee balance. The 19.05 acres could be constructed in any of the following configurations: Mini or "Pocket" Parks - This the smallest of the parks designations and though generally not planned due to higher maintenance costs, usually are the result of acquiring an unusual parcel of land sometimes with historical significance. The City's Camp Eucalyptus, Candy Lane and Holly Valley Parks best demonstrate this category. Local or Neighborhood Parks - These parks are generally five to ten acres and serve local (1/4 mile walk-in distance) users. Not surprisingly, the City has a number of these parks. Campus El Segundo Fields, Imperial Parkway, and Imperial Strip/Memory Row Park are good examples of this category. Community or Sport Parks - These parks are most functional when they are twenty acres or larger and are designed to meet the needs of the entire community. Often, ten to twenty acre parks are forced to act as community or sports parks. These needs include youth and adult sports organizations, clubs or associations and large scale community events such as 4th of July celebrations or festivals. Recreation Park is a perfect example of the community or sport park. The park and recreation improvements that could be contained within the almost 19.05 needed acres and the existing standard (Table 13-1) are both consistent with the City's Park and Recreation Element of the General Plan. The City's 3.750 acres per 1,000 population standard speaks well for the City as a three acre per 1,000 population standard is a common minimum, but frequently unmet, target of municipalities and recreation/park special districts throughout Southern California. CALCULATION OF PARK DEDICATION STANDARD Unlike the other facilities discussed in this Report, the California Government Code contains enabling legislation for the acquisition and development of community and neighborhood parks by a City. This legislation, codified as Section 66477 of the Government Code and known commonly as the "Quimby Act", establishes criteria for charging new development for park facilities based on specific park standards. This Report will recommend the adoption of Quimby -style park fees over an AB 1600-style DIF for developments requiring the subdivision of land and an AB 1600 fee for non -subdivided land. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 109 Page 1061 of 1213 Chapter 13 Park Land Acquisition and Park Infrastructure Development Allowable Park Standard As stated earlier, under §66477 of the Government Code, the City may charge new residential development based on a standard of 3.0 acres per 1,000 residents even if the City does not presently possess a ratio of 3.0 acres per 1,000 for the existing population. The Government Code also enables a city to charge development based on a standard higher than 3.0 acres (to a maximum of 5.0 acres) if the City currently exceeds the minimum benchmark ratio of 3.0 acres per 1,000 residents. The law states that "if the amount of existing neighborhood and community park area ... exceeds the [3 acres of park area per 1,000 person] limit ... the legislative body may adopt the calculated amount as a higher standard not to exceed 5 acres per 1,000 persons" (") . Park fees may be required by the City provided that the City meets certain conditions including: The amount and location of land to be dedicated or the fees to be paid shall bear a reasonable relationship to the use of the park by the future inhabitants of the subdivision. • The legislative body has adopted a general plan containing a recreational element, and the park and recreational facilities are in accordance with definite principles and standards contained therein. • The city ... shall develop a schedule specifying how, when, and where it will use the land or fees, or both, to develop park or recreational facilities ... Any fees collected under the ordinance shall be committed within five years after the payment of such fees. Determination of a Park Standard. As previously identified, the City currently has a demonstrated 3.750 acres of owned and developed park acres/1,000 residents and will be used in the calculation. The Quimby Act allows the City to adopt a standard of 3.0 acres per thousand as the low -end threshold. However, the 3.0 acres per 1,000 residents standard is the highest standard that can be adopted under the Quimby Act, without actually maintaining a standard higher than 3.0 acres/1,000. CALCULATION OF IMPACT COSTS Once a per capita standard for parks is determined, the cost of residential development's impact on the City's park system can be computed as follows. Park Land Acquisition Costs. Land costs will vary significantly from one park to another. The park land to be acquired must be suitable for park construction and is conservatively estimated at approximately $2,000,000 per acre which is used in the park DIF calculation. However, the use of this figure could be criticized if a developer can show that the cost of the residential land they are developing is currently valued at less than the $2,000,000/acre acquisition figure. The fee recommendation at the end of the Chapter will recognize this challenge. Park Improvements Construction Costs. Park improvement construction costs are based upon a schedule (Appendix C) of common park improvements by size of park and costs from various 18 California Government Code, Title 7, Division 2, Section 66447 (b). City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 110 Page 1062 of 1213 Chapter 13 Park Land Acquisition and Park Infrastructure Development construction bids received by other clients as the City does not have any more recent full park construction history. Again, public use facilities were not included in the cost calculation (see Chapters 11 and 12). Average Park Acquisition Development and Maintenance Vehicles and Facilities Cost per Capita. The combined park land acquisition, park improvements development and support facilities cost is $2,037,500 per acre ($2,000,000/acre for land acquisition, $37,500 per acre for grading and contiguous infrastructure). If the City were to charge development for the maximum allowable amount of park acreage as allowed in the Quimby Act and, then the City would need to acquire 3.750 acres of new park land for every potential 1,000 new residents to the City. The 3.750 acres of land acquisition and development per 1,000 persons would be $8,926,451 or about $8,926.46 per new resident. Schedule 14.1 calculates the cost to develop 3.750 acres, which again represents the required park land cost for 1,000 persons. Average Cost per Dwelling Unit. Schedule 13.1 further calculates the cost per dwelling unit based on the per person park land acquisition and improvement costs of $8,926.46 (Schedule 13.1) and the average number of persons per unit for each category of housing. Detached dwelling residential housing has the highest number of persons per dwelling unit (@ 3.025 per unit) and consequently carries the highest impact fee, $27,003 per unit ($8,926.46 X 3.025 persons per unit, rounded). Attached dwelling units have an average of 2.876 persons per unit and would need to be assessed $25,672 ($8,926.46 X 2.876 rounded). Table 13-4, following, summarizes the calculated and recommended fees for each of these three residential categories. Schedule 13.1 provides greater park calculation detail and a complete schedule of Park Land Acquisition and Park Improvements DIFs for each of the three dwelling unit types. Table 13-4 Summary of Park Development Fees for Residential Dwelling Construction I�IF :and use Developrner� . Gos#, Detached Dwelling Unit $27,003/1.1nit Attached Dwelling Unit $25,672/Unit The DIFs for detached dwelling residential development involving the subdivision of land, as identified in Table 13-4, should be adopted under the auspices of the Quimby Act and the Fee Mitigation Act. The Residential dwelling units not requiring the sub -division of a privately -owned parcel will need to be adopted as a Government Code § 66000 supported DIF (19. Land Acquisition Cost Adjustment Challenge. As mentioned previously, the use of $2,000,000 as the park land cost is based upon the assumption that park acreage would likely be close in proximity and thus similar in cost to residential land value of the project the park is intended to 19. This is required because the Quimby Act is referenced in the State Subdivision Code. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 111 Page 1063 of 1213 Chapter 13 Park Land Acquisition and Park Infrastructure Development serve. However, if the developer or contractor of a dwelling can provide evidence (acceptable to the City) in the form of a recent appraisal of the property they will be developing that the current land value is worth less than the pre -graded $2,000,000/acre or $46/square foot cost, the DIF could be adjusted downward accordingly by placing the actual cost of land acquisition into the calculation identified in Schedule 13.1. Again, if the City wishes to adopt such an adjustment, the terms under which the challenge may be made and proved should be included in the Impact Fee Ordinance. RECAP OF RECOMMENDED PARK LAND ACQUISITION AND PARK INFRASTRUCTURE DEVELOPMENT IMPACT FEES Residential Housing - Adopt Schedule 13.1 for Park Land and Park Improvements for the two basic residential land -uses. END OF CHAPTER TEXT City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 112 Page 1064 of 1213 Schedule 13.1 City of El Segundo 2021-22 Development Impact Cost Calculation Park Land and Open Space Acquisition and Park Improvements (both Quimby and Mitigation Fee Act Calculations) Acacia Park 0.54 0.54 Camp Eucalyptus 0.31 0.31 Campus El Segundo Fields 5.00 5.00 Candy Lane Park 0.31 0.31 Civic Center Courtyard/Park 4.55 4.55 Clutters Park 0.90 0.90 Constitution Park 1.13 1.13 El Segundo Dog Park 1.96 1.96 Freedom Park 3.25 3.25 Hilltop Park 1.22 1.22 Holly Valley Park 0.21 0.21 Imperial Parkway 4.88 0.00 Imperial Strip/Memory Row 7.75 0.00 Independence Park 0.72 0.72 Kansas Park 0.40 0.40 Library Park 3.44 3.44 Raytheon Employee Park (privately owned) 0.00 0.00 Recreation Park (includes Stevenson Field) 20.42 20.42 Richmond Field (School District Property) 0.00 0.00 Sycamore Park 0.84 0.84 Washington Park 4.56 2.74 Park/OS Equivalent in Fund Balance 1, 0.08 0.08 Total Acres (Owned/Developed) 62.47 48.01 Current Population 16,660 16,660 Population/1,000 16.66 16.66 Current Standard 3.750 2.882 Minimum Acres/1,000 Population Standard 3.750 2.882 Construction Cost per Acre $446,158 Land Acquisition Cost per Acre $2,000,000 Grading/Contiguous Infrastructure $37,500 Total Cost per Acre $2,037,500 $446,158 Cost X 3.0 Acre/1,000 Residents Standard $7,640,625 $1,285,826 Population Served by Standard 1,000.00 1,000.00 $7,640.63 $1,285.83 Acquisition/Construction Cost per Resident iccapants „r Laud iotaPd . D elliln "Itilsitow-, ..,Constr�cti�n . Cots Cost per Additional Resident $7,640.63 $1,285.83 $8,926.46 Detached Dwelling Unit 3.025 $23,113 $3,890 $27,003 Attached Dwelling Unit 2.876 $21,974 $3,698 $25,672 113 Page 1065 of 1213 Appendix A Summary of Recommendations City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 114 Page 1066 of 1213 SUMMARY OF RECOMMENDATIONS Chapter 3 - Law Enforcement Facilities and Equipment • Adopt Schedule 3.2, page 28, General City — Minimum Capital Needs -based Impact Costs Chapter 4 - Fire Suppression Facilities, Vehicles and Equipment • Adopt Schedule 4.2, page 38, Minimum Capital Needs -based Impact Costs. Chapter 5 — Circulation (Streets, Signals and Bridges) System • Create a DIF Fund titled Circulation System Impact Fee Fund. • Adopt Schedule 5.2, page 53, - Minimum Capital Needs -based Impact Costs, and the ALTERNATIVE COST METHODOLOGY, per single trip -end cost from Schedule 5.2 to apply to Table 5-2 and the more specific ITE Trip Calculation. Chapter 6 - Storm Drainage Collection Facilities • Create a DIF Fund titled Storm Drainage Collection System Impact Fee Fund. • Adopt Schedule 6.4, page 65, for the seven land -uses and the Cost Distribution per Acre figure (from the third column from the right side of the Schedule 6.2) for developments that do not involve a building pad, (e.g. additional asphalt parking area). • Separately, calculate and adopt a National Pollutant Discharge Elimination System (NPDES) In -lieu fee, via the Clean Water Act, for future development, additions or private rehabilitations. Chapter 7 - Water Distribution Facilities • Create a DIF Fund titled Water Distribution System Impact Fee Fund • Adopt Schedule 7.2, page 75, - Minimum Capital Needs -based Impact Costs, Table 7-7, p. 71, and Equivalent Water meter Size calculation based Upon Minimum Needs- based Impact Fees. Chapter 8 - Wastewater Collection Facilities • Create a DIF Fund titled Wastewater System Impact Fee Fund • Adopt Schedule 8.2, page 83, -Minimum Capital Needs -based Impact Costs. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 115 Page 1067 of 1213 Chapter 9 - General Facilities, Vehicles and Equipment • Create a DIF Fund titled General Facilities Impact Fee Fund • Adopt Schedule 9.2, page 90, Minimum Needs -based Impact Costs. Chapter 10 - Library Collection Items and Computer Stations • Create a DIF Fund titled Library Collection/Computers Impact Fee Fund • Adopt Schedule 10.1, p. 96. Chapter 11 - Public Use (Community Centers) Facilities • Create a DIF Fund titled Public Use Facilities Impact Fee Fund • Adopt Schedule 11.1 page 101. Chapter 12 — Aquatics Facilities • Create a DIF Fund titled Aquatics Facilities Impact Fee Fund • Adopt Schedule 12.1, p.105. Chapter 13- Park Land Acquisition and Park Infrastructure Development • Create Quimby Act Park land Acquisition and DIF Fund, Note (1). • /OR - Adopt Schedule 13.1, page 113, for residential uses requiring the sub -division of land for Quimby Act application. • /OR -Adopt Schedule 13.1, page 113, for residential uses not requiring the sub -division of land for AB1600 application. City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 116 Page 1068 of 1213 Appendix B Expanded Land -use Database City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 117 Page 1069 of 1213 Detached Dwelling Units (+) Detached Dwelling Units (-) Attached Dwelling Units Commercial Lodging Units Retail & Service Uses (SF) (+) Retail & Service Uses (SF) (-) Office Uses (SF) Industrial Uses (SF) (+) Industrial Uses (SF) (-) Institutional Use (SF) Total - All City Private Residences (+) Private Residences (-) Commercial Lodging Rooms Business Square Feet (+) Business Square Feet (-) Total for General Facilities DIF 1,390.20 3,822 0.00 0 88.60 490 33.10 2,691 110.20 1,313,245 0.00 0 574.80 9,493,945 1,665.20 7,580,266 0.00 0 17.30 233,797 3.64 20 (73.93) (203) 74.73 1,959 2.00 232 137.48 6,887,925 (1.00) (11,917) 85.26 2,985,602 28.00 731,808 (166.52) (758,027) 1.00 13,504 1,393.84 3,842 (73.93) (203) 163.33 2,449 35.10 2,923 247.68 8,201,170 (1.00) (11,917) 660.06 12,479,547 1,693.20 8,312,074 (166.52) (758,027) 18.30 247,301 3,879.40 90.66 3,970.06 1,557.17 6,291 (73.93) (203) 35.10 2,923 2,618.24 29,240,092 (166.52) (769,944) 3,970.06 28,479,159.00 Sub -total - Vacant Land 3,879.40 90.66 3,970.06 Detached Dwelling Units Attached Dwelling Units Commercial Lodging Units Retail & Service Uses (SF) Office Uses (SF) Industrial Uses ( Institutional Use 0.00 0 73.93 1,935 1.00 116 83.26 4,172,830 83.26 2,902,838 0.00 0 0.00 0 Sub -total - Upsizing 0.00 241.45 241.45 Detached Dwelling Units (-) Attached Dwelling Units Commercial Lodging Units Retail & Service Uses (SF) (-) Office Uses (SF) Industrial Uses (SF) (-) Institutional Use (SF) -73.93 -203 0.00 0 0.00 0 -1.00 -11,917 0.00 0 -166.52 0.001 -758,027 0 Sub -total - Razed Uses 0.00 241.45 241.45 Page 1070 of 1213 Appendix C Park Construction Cost Schedule City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 119 Page 1071 of 1213 W IcId 0 m O N 6R Lf M It LO O E9�EAEA N EA 69 O � CD 0 000 N LO L CO O O O r 0 0 0 6R 64 O r 69 69 r N LO M r O Cl) r 69 E9 O r LO 0 0 M 00 M ti mO M O O O 0 LL L LL LL LL LL � L � (D L L L L N N @ co O U U U U O O 0 0 _1 cy Q Q w w w W J J J J J J (n N O O O O r O M O M Cl M W M M lO O Iq � CO 0 0 0 0 0 t` (Y) (C C' eM r 00 O 00 N 00 � 00 co M 00 (O O _� N r r N r N O N 69 t4 Cl) � � E9 69 69 00 E9 N E9 � EA 11 69 E9 \ \ LO LO n n O \Ln \LLO\LnO \LLOO \LLnO \0 \n rrr r rrr r rrrr rrQ)\O\\U)\ LO O O O O 0 LL L LL LL LL LL R L L L L R R R (a = U U (0 m m m O O O c O .� J Q Q W W W W J J J J J J CO 1,"D� O0000OO OOOOONO O O O O O O In O L() O Ln Ln 60 O O O O- O r00 CO co E N r- W'It It '4 t N N M N M N M O M� 00 r- O r 00 O) LO O) 69 r N r r r M N (O O r vi 64 69 Efi 69 69 00 CO r r� r O O� r O It 0) 00 O O O O O LL LL LL LL L (6 R R N U U U U U O O D U O U O O U Ccu wCcuC C W W W W W 0_1 W W J W J J W J O O O O O `ct LI- O O Il- O O N O O 00 O M I E I N t- N 117 O N O I O V' O 00 Ln O t Ln CO LO r t` r L- 0 4 O 0— 'IT N't M (O r N M N M r 69 M w � bN co LO V E9 r co 69 LO b9 LO NfT E9 6R c ({} 69 C4 � 0-\ \ '0-0 1,0 1,0 \ 0,\ \ \ 0, 0,\ to 0Ln Ln Ln LO Ln LO LO LO Ln LO Ln Ln LO r r r r r r r r r r r r r r r Ln LO LO L[) lf) LO LO 0 LO LO LO LO to 0 to r r r r r r r r r r r r r r r WIWIWIWIW c—, Ed �I'- LOL LL LL LL (UV O D U O -0 SO) O U �, Q. c R R cR C c R 0 (n J w w J W J J W J O O O O O"t(O LO �t O O I,- M N r w N H~4 i� .- 609 69 O N R L U N CO y UO C U LO O N O= U C .O C O Q 1 a) U C C 0) c E 0_ tT U R C U O U >� @ c6 m Q O O L 'a U@ .�C W U 'O = C O@@ (� (� J U O O (n 3 (n N W O p O Q _ _ U C C U` > C C m C m C C m m Z O y v 0 LL O LLa (L6 (L6 (` (n J N (% R v N O (O O = R R Q R CL m j �_ (B C O 'O 0) O' y y r y R Q Q Q Q ¢_ R O2 O` '� E L J C @ O N 7 i 'O R d rn N r 5 (.% cx 's E y .O d O N N L Q. 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O LO LOO LOO LO LOO O O O O O U-)O O O O O O O O O O O O O O O O O O O LO to LO LO 0 0 r r r T r r r T r r r r r r r r T r r r r r r r r T T r T O 0 0 O O O LL LL LL LL L- LL L L L L m m m ,C L L m L L m L m L L L L L L L L L L L L L L m m C p C C m m m C m m c m C m m m m m m m m m m m m m m W W J J J J W W W J W W J W J W W W W W W W W W W W W W W 't M0 0000 O[,- O 0O(000D OOCOOOOOOOM00000 IT 0 0 (O O O 0 O (0 - (0 N O r O O N N I- O CO O O 00 O 00 O I-- N C6 00 CV � C" I- fA 00 M r- O ('M M N N (D O M r (D M O 00 O r r N N O r ER 60-69- W- M p, M O r O O N O N 69 GA (19-6f)(49-64 Vy 69690, CD CA 69 �60964 ��P,LO� LO CO U m a U) O m O m d O m m m 0 COCOIm N L L mD. cn (D U m •U O L D) M m 0_ N N ry c O (j .� CDm - (n U J O Q •- "C m c y •V C cn 0 0 co O L y 0 '� (DU O m C ILm (N N O O •c c m c N J y W 3 N 3 J N D_ m m c -p 0 0 O ♦+ m Y L _ L �F ~ O C U m a) O a) O U m N m m U (n O c m O m_ Y (n LL m U a) U .o •� a"i c c (cv 3 3 m L) c L C o "a (n > M o a) (D a) .�' N C C Y .. Y m a) C to U r> U O a) O m a) m Y Y U C N C a? LL c a) a) m U@ LL m m 0 a) c x c x m U = U U 0 (n c c c 0 (p O c c J �>> N c>> o U O O p t O W L m a m La) ►(D — U J U J _.I = Y> Mk J> LL U 1� C U (7 m a) > U U) LL � m m��Z)wCco 121 Page 1073 of 1213 WOOUnO00000 m �-fRCO'tCAN<AMY- 0O Cl) O N O O O - r-: Ni d rnN to PVT eR 611, OOOO—ONO.--O co CD c- c- LO v 0- v 0 0 0 O N O O 00 - O) co � N � N 1- 64 .- N EA EF? 6-1 O U o ~ N :° F— N V Q a N U� m a� O ui M 0) C.D 64 O CD LO COO r; to It Q m Q i c0 a d a w .r 0 U Q Y c O Y Y a o d y a p Q.CL o > O _ O 0 0 C" U 0 U D U E d m L CD lo- Z H 10- Q 122 Page 1074 of 1213 O Co r 'IT CO r 0) r- - � � � E9 ER M � O COO N U') 0 0 0 r M r M O V O r o r M r r O r 0 0 CO Co CO N L Cfl CM N N O O CO M CO Ci? 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U) IL �cn_°mzU) M U N M L M COO 1- 0) ti N M O m � L LO CO fR fA 69 CA LO O M LO 't ti O M (fl cr (fl 00 co 00 LO LO r- b4 M (A 64 N (4 125 Page 1077 of 1213 Appendix D Calculation of ADUs as a Function of Detached Dwellings City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 126 Page 1078 of 1213 Application of Development Impact Fee on Accessory Dwelling Units The approach that is recommended for the calculation of DIFs for application to the construction of ADUs is to make it a function of the demand of one detached dwelling unit as is consistent with current State statutes. One can assume that the State identified them as function of a detached dwelling DIF as they more closely resemble detached dwellings, albeit smaller in size, as they are largely located within detached dwelling neighborhoods and will likely function as such. The application of an ADU DIF as a function of a Detached Dwelling is consistent with the recently Chaptered Government Code, Title 7, Division 1, Chapter 4, Article 2 (attached as Attachments A to E). Section 65852.2, (f) (1). (3) (A) A local agency, special district, or water corporation shall not impose any impact fee upon the development of an accessory dwelling unit less than 750 square feet. Any impact fees charged for an accessory dwelling unit of 750 square feet or more shall be charged Proportionately in relation to the square footage of the primary dwelling unit. The following Table is an example of a proposed 750 square foot accessory dwelling unit to be constructed behind a 3,000 square foot primary dwelling unit. The 550 square feet ADU represents 25.0% of the 3,000 square foot primary unit (750 SF/3,000 SF = 25.0%). The City will also receive a spreadsheet application enabling staff to make other such calculations depending upon the facts presented within the ADU application. Existing Mitigation Fee Act Findings. The five required Government Code §66000 findings within each chapter would apply to the imposition/collection of ADU DIFs. The fees collected would be used to finance the same projects limited for use in that DIF-defined area in each corresponding infrastructure chapter in the 2021-22 Development Impact Fee Calculation and Nexus Report. Square Feet of Attached Dwelling Unit (ADU) 750 Square Feet of Primary Dwelling Unit 3,000 Ratio of ADU to Primary Unit 25.0% Adopted Detached Dwelling Unit Impact Fee $56,246 ADU Impact Fee $14,161.50 City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 127 Page 1079 of 1213 End of Report City of El Segundo 2021-22 Development Impact Fee Calculation and Nexus Report Page 128 Page 1080 of 1213 EXHIBIT B: CITY OF EL SEGUNDO SUMMARY OF DEVELOPMENT IMPACT FEES BY TYPE EFFECTIVE SEPTEMBER 1, 2022 LAW FIRE STREETS, STORM WATER WASTEWATER GENERAL PUBLIC AQUATICS PARKLAND DEVELOPMENT IMPACT LAND USE ENFORCEMENT PROTECTION SIGNALS & DRAINAGE DISRIBUTION COLLECTION GOVERNMENT LIBRARY MEETING CENTER FACILITIES FEE TOTAL FACILITIES FACILITIES BRIDGES FACILITIES FACILITIES FACILITIES FACILITIES FACILITIES FACILITIES Detached Dwelling Units $964 $115 $1,893 $2,482 $6,405 $3,001 $201 $907 $7,686 $1,769 $27,003 $52,426 PER UNIT Attached Dwelling Units $970 $276 $1,263 $1,297 $4,377 $2,625 $44 $863 $7,307 $1,682 $25,672 $46,376 PER UNIT Commercial Lodging Units $104 $52 $998 $89 $1,765 $1,750 $44 No Fee No Fee No Fee No Fee $4,802 PER UNIT Retail & Service Uses (SF) $5.014 $0.133 $3.823 $0.340 $0.517 $0.225 $0.120 No Fee No Fee No Fee No Fee $10.172 PER S.F. Office Uses (SF) $1.375 $0.027 $2.185 $0.502 $0.739 $0.428 $0.120 No Fee No Fee No Fee No Fee $5.376 PER S.F. Industrial Uses (SF) $0.327 $0.00 $1.172 $1.793 $0.900 $0.765 $0.120 No Fee No Fee No Fee No Fee $5.077 PER S.F. Institutional Use (SF) $0.199 $0.00 $2.495 $0.599 $1.916 $1.387 $0.120 No Fee No Fee No Fee No Fee $6.716 PER S.F. Page 1081 of 1213 {.,rVoy City Council Agenda Statement ELSEGUNDO Meeting Date: June 21, 2022 Agenda Heading: Staff Presentations Item Number: D.13 TITLE: Resolution Approving the City's Participation in the "Imperial Highway Green Infrastructure Project" Initiated by the City of Los Angeles and Approving up to $500,000 from Measure W Funds toward this Project RECOMMENDATION: Adopt a resolution approving the City's participation in the "Imperial Highway Green Infrastructure Project," in collaboration with the City of Los Angeles and Los Angeles World Airport and Approving up to $500,000 from the City's future Measure W funds for this project. FISCAL IMPACT: $500,000 in future Measure W funds in FY2026-27. Amount Budgeted: $500,000 to be budgeted in FY2026-27 Additional Appropriation: Account Number(s): 131-400-8205-8XXX (Measure W account to be assigned by Finance in the future) BACKGROUND: Los Angeles County voters overwhelmingly approved Measure W, a special parcel tax funding the Los Angeles County Safe Clean Water Program ("LA County SCWP") in November 2018 with the support of public health, environmental groups, cities, business, labor, and community -based organizations. The LA County SCWP's goals are to implement a new plan for our region's water system to: 1. Help capture the billions of gallons of water lost each year; 2. Help protect our coastal waters and beaches from the trash and contaminants in stormwater that make people sick and threaten marine life; 3. Modernize our region's 100 year -old stormwater system infrastructure, using a combination of nature, science, and new technology; Page 1082 of 1213 "Imperial Highway Green Infrastructure Project" June 21, 2022 Page 2 of 4 4. Help protect public health, ensuring safer, greener, healthier, and more livable spaces for all; 5. Prepare our region for the effects of a changing climate — including recurring cycles of drought, wildfire, and flooding; and 6. Require strict community oversight and independent auditing to ensure local monies raised would stay local. A total of 50% of the LA County SCWP annual revenues (an estimated $142 million) are allocated to fund regional multi -benefit stormwater projects, programs, and studies in the nine Los Angeles County watersheds. Applicants seeking funding from the LA County SCWP's Regional Program are required to submit project funding proposals to Los Angeles County through an annual Regional Call for Projects process through which applications are reviewed by Los Angeles County Flood Control District ("LACFCD") staff, evaluated through a public process and included in annual Stormwater Investment Plans, which are approved by the Los Angeles County Board of Supervisors. Staff have been working with the City of LA and Los Angeles World Airport ("LAWA") staff to develop this project. This is a multi -benefit stormwater capture project for the Imperial Highway between California Street and Vista Del Mar. The improvements include: 1. Beautification of the Imperial Highway median with habitat enhancements and the incorporation of nature -based solutions, resulting in enhanced water quality benefits; 2. Capturing, reusing and recycling stormwater runoff from the adjacent neighborhoods, and removing stormwater pollutants, including sediments, metals (zinc, copper and lead), bacteria and trash before reaching Dockweiler State Beach; 3. Providing for increased permeability and infiltration of stormwater through the replacement of approximately 13,000 square feet of paved median with bioswales that will include California native vegetation, hedges, trees and landscaping. 4. Filtering of stormwater through the new bioswales in the median, resulting in the removal of pollutants and replenishment of groundwater; 5. Reducing the heat island effect and improving air quality through the addition of new street trees and bioswale vegetation along the median; 6. Reducing flooding potential at the intersection of Imperial Highway and Main Street by infiltrating stormwater through the installation of new dry wells; 7. New landscaping within the median which will create a visual and physical impediment to discourage pedestrians from jaywalking and an irrigation system which will utilize recycled water; Page 1083 of 1213 "Imperial Highway Green Infrastructure Project" June 21, 2022 Page 3 of 4 8. New "no crossing" and "wayfinding" signage along Imperial Highway which will direct pedestrians to safe crossing locations between the LAX on the north side of Imperial Highway and the City of El Segundo on the south side of Imperial Highway; 9. Adding protected bike lanes along this portion of Imperial Highway to increase safety for cyclists, pedestrians and motorists; and 10. Enhancement of recreational opportunities, connectivity and access to Dockweiler State Beach and the Marvin Braude Bike Trail by extending the bike lane to the beach. DISCUSSION: The estimated cost of this project is $10M, and the LA Sanitation will be submitting the Imperial Highway Green Infrastructure Project for Fiscal Year 23-24 Regional Measure W funding to pay 50% of the cost of this project during the current LA County SCWP Regional Program Call for Projects which is due by July 31, 2022. Further, LAWA will contribute $4M toward this project, which is part of the approved settlement agreement between the City of El Segundo and LAWA. The City Staff have been working with LAWA staff, and the Federal Aviation Administration ("FAA") has already indicated that they have no objection to appropriating LAWA's $4M contribution toward this project. The remaining $1 M will be split evenly between the LA Sanitation and the City of El Segundo. To be considered for funding for Measure W, the Imperial Highway Green Infrastructure Project must demonstrate water quality improvements, water supply resilience, provide community investment benefits, and implement nature -based solutions. This project will provide significant community beautification, safety, sustainability, regulatory compliance, and recreational benefits for residents and visitors to the City of El Segundo. The City Staff have been working with LA Sanitation, LAWA and LA Department of Transportation ("LADOT") regarding the Imperial Highway Green Infrastructure Project and is conducting outreach with these agencies and community stakeholders. A well publicized Environmental Committee meeting was held in the City of El Segundo on June 3, 2022 and LA Sanitation staff provided a PowerPoint presentation at this meeting regarding this project. The LA Sanitation will continue to work closely with the City of El Segundo during the project lifecycle and will conduct additional outreach and engagement to seek input on project design from the local community. Additionally, El Segundo Unified School District ("ESUSD") and the El Segundo Chamber of Commerce have provided letters of support for this project (see attachments). City staff prepared the attached proposed resolution requesting the approval of support for this project and appropriating up to $500,000 from the City local Measure W funds toward this project. Subsequent to the City Council's approval and adoption of the Page 1084 of 1213 "Imperial Highway Green Infrastructure Project" June 21, 2022 Page 4 of 4 resolution, the City staff will work closely with all involved agencies to secure the needed funds for this project. Subsequently, staff will work with LA Sanitation on the design efforts and finally, towards advertising the project for construction. Assuming the full funding for this project is secured, the construction of this project is anticipated to start in FY 2026-27. CITY STRATEGIC PLAN COMPLIANCE: Goal 1: Enhance Customer Service, Engagement, and Communication; Embrace Diversity, Equity, and Inclusion Objective 1A: El Segundo provides unparalleled service to internal and external customers. Objective 1 B: El Segundo's engagement with the community ensures excellence. Goal 2: Support Community Safety and Preparedness Objective: El Segundo is a safe and prepared city. Goal 4: Develop and Maintain Quality Infrastructure and Technology Objective 4A: El Segundo's physical infrastructure supports an appealing, safe and effective community. PREPARED BY: Elias Sassoon, Public Works Director REVIEWED BY: Elias Sassoon, Public Works Director APPROVED BY: Barbara Voss, Deputy City Manager ATTACHED SUPPORTING DOCUMENTS: 1. Resolution Supporting the Imperial Highway Green Infrastructure Project 2. ESUSD Letter of Support 3. El Segundo Chamber of Commerce Letter of Support Page 1085 of 1213 RESOLUTION NO. A RESOLUTION APPROVING THE CITY'S PARTICIPATION IN THE "IMPERIAL HIGHWAY GREEN INFRASTRUCTURE PROJECT" INITIATED BY LA SANITATION AND APPROVING UP TO $500,000 FROM MEASURE W TOWARD THIS PROJECT. The City Council of the city of El Segundo does resolve as follows: SECTION 1. Findings. The City Council finds: A. Los Angeles County ("County") voters overwhelmingly approved Measure W, a special parcel tax funding the Los Angeles County Safe Clean Water Program ("LA County SCWP"), in November 2018 with the support of public health, environmental groups, cities, business, labor, and community -based organizations; B. The LA County SCWP's goals are to implement a new plan for our region's water system to: 1. Help capture the billions of gallons of water lost each year; 2. Help protect our coastal waters and beaches from the trash and contaminants in stormwater that make people sick and threaten marine life; 3. Modernize our region's 100 year -old water system infrastructure, using a combination of nature, science, and new technology; 4. Help protect public health, ensuring safer, greener, healthier, and more livable spaces for all; 5. Prepare our region for the effects of a changing climate — including recurring cycles of drought, wildfire, and flooding; and 6. Require strict community oversight and independent auditing to ensure local monies raised would stay local; C. A total of 50% of the LA County SCWP annual revenues (an estimated $142 million) are allocated to fund regional multi -benefit stormwater projects, programs, and studies in the nine County watersheds; D. Applicants seeking funding from the LA County SCWP's Regional Program are required to submit project funding proposals to Los Angeles County through an annual Regional Call for Projects process through which applications are reviewed by Los Angeles County Flood Control District ("LACFCD") staff, evaluated through a public process and included in annual Stormwater Investment Plans, which are approved by the County Board of Supervisors; E. The LA County SCWP's current Call for Projects deadline is July 31, 2022; Page 1086 of 1213 F. An Enhanced Watershed Management Program ("EWMP") is a document that provides a road map for municipalities throughout Los Angeles County to simultaneously comply with federal water quality mandates, improve the quality of our rivers, creeks and beaches, and address current and future regional water supply challenges; G. The City of El Segundo ("El Segundo") and the portion of the City of Los Angeles ("Los Angeles") in the vicinity of the Los Angeles International Airport ("LAX") are within an area covered by the Santa Monica Bay ("SMB") Jurisdictional Groups 2 and 3 (JG2/JG3) EWMP; H. The SMB EWMP was developed by the Santa Monica Bay Watershed Management Area Group ("SMB WMA Group") comprised of the El Segundo, Los Angeles, City of Santa Monica, County of Los Angeles, and the LACFCD; The SMB JG2/JG3 EWMP includes recommendations for multi -benefit regional projects that retain the stormwater volume from the 85th percentile, 24-hour storm from the drainage area tributary to the regional projects; The Los Angeles Sanitation and Environment ("LA Sanitation") is responsible for managing Los Angeles stormwater/watershed management and water quality compliance programs; K. LA Sanitation has been designated by the Los Angeles City Council as Los Angeles' lead agency to work with County staff to support the LA County SCWP watershed area steering committee activities/efforts associated with Central Santa Monica Bay, South Santa Monica Bay and Upper Los Angeles River watersheds; L. Los Angeles owns a 1.7-mile stretch of median on Imperial Highway (Imperial Highway median) between California Street to Vista del Mar, which is bounded on the north by LAX and on the south by El Segundo; M. LA Sanitation is proposing the Imperial Highway Green Infrastructure Project, a multi -benefit stormwater capture project along the 1.7-stretch of median on Imperial Highway between California Street and Vista del Mar in collaboration with El Segundo, Los Angeles World Airports ("LAWA") and the City of Los Angeles Department of Transportation ("LADOT"); N. The Imperial Highway Green Infrastructure Project will beautify the Imperial Highway median with habitat enhancements and the incorporation of nature -based solutions, resulting in enhanced water quality benefits to El Segundo and Los Angeles; O. The Imperial Highway Green Infrastructure Project will capture, reuse and recycle stormwater runoff from the adjacent neighborhoods, and remove stormwater pollutants, including sediments, metals (zinc, copper and lead), bacteria and trash before reaching Dockweiler State Beach; P. The Imperial Highway Green Infrastructure Project will provide for increased permeability and infiltration for stormwater through the Page 1087 of 1213 replacement of approximately 13,000 square feet of paved median with bioswales that will include California native vegetation, hedges, trees and landscaping; Q. Stormwater will be filtered through the new bioswales in the median, resulting in the removal of pollutants and replenishment of groundwater; R. The Imperial Highway Green Infrastructure Project will reduce the heat island effect and improve air quality through the addition of new street trees and bioswale vegetation along the median; S. The Imperial Highway Green Infrastructure Project will reduce flooding potential at the intersection of Imperial Highway and Main Street by infiltrating stormwater through the installation of new dry wells; T. Proposed hedges in the landscaping within the medians will create a visual and physical impediment to discourage pedestrians from jaywalking; U. New No Crossing and wayfinding signage along the Imperial Highway Green Infrastructure Project route will direct pedestrians to safe crossing locations between the LAX on the north side of Imperial Highway and the City of El Segundo on the south side of Imperial Highway; V. The Imperial Highway Green Infrastructure Project involves coordination with LADOT to add protected bike lanes along this portion of Imperial Highway to increase safety for cyclists, pedestrians and motorists; W. The Imperial Highway Green Infrastructure Project, through coordination with LADOT, will provide for enhanced recreational opportunities, connectivity and access to Dockweiler State Beach and the Marvin Braude Bike Trail by extending the bike lane to the beach. X. The Imperial Highway Green Infrastructure Project presents opportunities for educational displays for the community to learn about the LA County SCWP, sustainability and the environment; Y. The Imperial Highway Green Infrastructure Project will contribute to the pollutant load reduction objectives within the SMB JG2/JG3 EWMP; Z. The Imperial Highway Green Infrastructure Project will assist El Segundo and Los Angeles in meeting the Los Angeles County Municipal Separate Storm Sewer System (MS4) Permit and Total Maximum Daily Loads (TMDLs) regulatory compliance requirements set forth by the Regional Water Quality Control Board -Los Angeles for the SMB Watershed. AA. LA Sanitation has consulted with El Segundo, LAWA and LADOT regarding the Imperial Highway Green Infrastructure Project and is conducting outreach with these agencies and community stakeholders; BB. LA Sanitation will continue to work closely with El Segundo during the project lifecycle and will conduct additional outreach and engagement to seek input on project design from the local community; Page 1088 of 1213 CC. LA Sanitation will be submitting the Imperial Highway Green Infrastructure Project for Fiscal Year 23-24 funding consideration during the current LA County SCWP Regional Program Call for Projects due on July 31, 2022; DD. To be considered for funding, the Imperial Highway Green Infrastructure Project must demonstrate water quality improvements, water supply resilience, provide community investment benefits, implement nature - based solutions, consider leveraging of funds, and demonstrate strong local community outreach and support; and EE. The Imperial Highway Green Infrastructure Project will provide significant community beautification, safety, sustainability, regulatory compliance, and recreational benefits to residents and visitors to El Segundo. SECTION 2. Approval. The City Council approves the commitment of $500,000 in El Segundo Measure W funds as a funding component of LA Sanitation's submission of the Imperial Highway Green Infrastructure Project for LA County SCWP Regional Program Call for Projects due on July 31, 2022 for fiscal year 2023-24 funding. SECTION 3. Severability. If any part of this Resolution or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Resolution are severable. SECTION 4. Electronic Signatures. This Resolution may be executed with electronic signatures in accordance with Government Code §16.5. Such electronic signatures will be treated in all respects as having the same effect as an original signature. SECTION 5. Signature Authority. The Mayor, or presiding officer, is hereby authorized to affix his signature to this Resolution signifying its adoption by the City Council of the City of El Segundo, and the City Clerk, or her duly appointed deputy, is directed to attest thereto. SECTION 6. Effective Date. This Resolution will take effect immediately upon adoption and will remain effective unless repealed or superseded. SECTION 7. City Clerk Direction. The City Clerk will certify to the passage and adoption of this Resolution, enter it in the City's book of original Resolutions, and make a record of this action in the meeting's minutes. PASSED, APPROVED AND ADOPTED this day of 2022. Drew Boyles, Mayor ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS Page 1089 of 1213 CITY OF EL SEGUNDO I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the day of 2022, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Tracy Weaver, City Clerk APPROVED AS TO FORM: MARK D. HENSLEY, CITY ATTORNEY Joaquin Vazquez, Deputy City Attorney Page 1090 of 1213 E'Op W= f D 641 Sheldon Street El Segundo, CA 90245 31 0 61 5-2650 g ( ) El Segundo Unified School District www.elseguiidousd.net SUPERINTENDENT BOARD OF EDUCATION Melissa S. Moore, Ed.D. Paulette B. Caudill Emilee M. Layne Tracey I. Miller-Zarneke Michael D. Wagner Dieema A. Wheaton June 13, 2022 To: Los Angeles County Safe Clean Water Program Attention: Central Santa Monica Bay Watershed Area Committee Scoring Committee, Regional Oversight Committee Subject: Imperial Highway Green Infrastructure Project Clean Water Program - Fiscal Year 24 - 25 Stormwater Investment Plan Consideration Dear Safe Clean Water Committee Members, On behalf of El Segundo Unified School District, I am writing to express our support for Los Angeles Sanitation and Environment's (LA Sanitation) proposed Imperial Highway Green Infrastructure Project for the Safe Clean Water Program's Regional Infrastructure Program Fiscal Year 24 - 25 Stormwater Investment Plan (SIP). The Project area extends along Imperial Highway from California Street to Vista del Mar in Westchester and is bounded on the north by the Los Angeles International Airport (LAX) and on the south by the City of El Segundo. The Imperial Highway Green Infrastructure Project will provide multiple benefits to the community and will help protect our beaches from contaminants that can make people sick and threaten marine life, consistent with the water quality goals outlined in the Safe Clean Water Program. The project presents numerous public health, safety and community investment benefits for the residents of the cities of Los Angeles and El Segundo; visitors to Dockweiler State Beach; and employees and visitors accessing the south side of LAX. It is critical that the Imperial Highway Green Infrastructure Project be approved for Safe Clean Water Program funding to address community concerns. The Imperial Highway Green Infrastructure Project will substantially enhance the experience for members in the community. Improving the bike path experience will further encourage mobility, connectivity between communities, and local sustainability. Improvements to the median will enhance pedestrian safety and accessibility. Furthermore, bioswales and drywells placed throughout the median will alleviate any localized flooding in the area. As we look at how City of Los Angeles can move forward, we must assure that we can create healthier, resilient and more sustainable communities and protect our residents. Essential to this effort is ensuring our local communities have clean waterways and water supplies that meet water quality and public health standards. The Imperial Highway Green Infrastructure Project can play a vital role in achieving this objective. The Imperial Highway Green Infrastructure Project is an ideal example of a multi -benefit project meeting the criteria, vision and mission of the Safe Clean Water Program. We are proud to lend our support. Thank you for your consideration. Sincerely, Melissa Moore, Ed.D, Superintendent El Segundo Unified School District Page 1091 of 1213 SEGUN THE VOICE FOR BUSINESS June 13, 2022 To: Los Angeles County Safe Clean Water Program Attention: Central Santa Monica Bay Watershed Area Committee Scoring Committee, Regional Oversight Committee Subject: Imperial Highway Green Infrastructure Project Clean Water Program - Fiscal Year 24 - 25 Stormwater Investment Plan Consideration Dear Safe Clean Water Committee Members, On behalf of the El Segundo Chamber of Commerce, I am writing to express our support for Los Angeles Sanitation and Environment's (LA Sanitation) proposed Imperial Highway Green Infrastructure Project for the Safe Clean Water Program's Regional Infrastructure Program Fiscal Year 24 - 25 Stormwater Investment Plan (SIP) The Project area extends along Imperial Highway from California Street to Vista del Mar in Westchester and is bounded on the north by the Los Angeles International Airport (LAX) and on the south by the City of El Segundo. The Imperial Highway Green Infrastructure Project will provide multiple benefits to the community and will help protect our beaches from contaminants that can make people ill and threaten marine life, consistent with the water quality goals outlined in the Safe Clean Water Program. The project presents numerous public health, safety and community investment benefits for the residents of the cities of Los Angeles and El Segundo; visitors to Dockweiler State Beach; and employees and visitors accessing the south side of LAX. It is critical that the Imperial Highway Green Infrastructure Project be approved for Safe Clean Water Program funding to address community concerns. The Imperial Highway Green Infrastructure Project will substantially enhance the experience for members in the community. Improving the bike path experience will further encourage mobility, connectivity between communities, and local sustainability. Improvements to the median will enhance pedestrian safety and accessibility. Furthermore, bioswales and drywells placed throughout the median will alleviate any localized flooding in the area. Page 1092 of 1213 As we look at how City of Los Angeles can move forward, we must assure that we can create healthier, resilient, and more sustainable communities as well as protect our residents. Essential to this effort is ensuring our local communities have clean waterways and water supplies that meet water quality and public health standards. The Imperial Highway Green Infrastructure Project can play a vital role in achieving this objective. The Imperial Highway Green Infrastructure Project is an ideal example of a multi -benefit project meeting the criteria, vision and mission of the Safe Clean Water Program. We are proud to lend our support. Thank you for your consideration. Please contact me at 310-322-1220 or director _elsegundochamber.org if further information is needed. Best regards, M(W86 Ama Marsha Hansen CEO/President El Segundo Chamber of Commerce El Segundo Chamber of Commerce I www.elsegundochamber.com 427 Main Street I El Segundo California 90245 1 310-322-1220 Page 1093 of 1213 {.,rVoy City Council Agenda Statement ELSEGUNDO Meeting Date: June 21, 2022 Agenda Heading: Staff Presentations Item Number: D.14 TITLE: Approval of Modification of City Manager Annual Salary Classification and Employment Agreement to Appoint Darrell George as City Manager with a $270,000 Base Salary, Potential Performance Bonus of 15% of Base Salary, and Various Fringe Benefits, Including Retiree Medical Benefits RECOMMENDATION: Adopt a resolution modifying the annual salary for the City Manager job classification. 2. Approve the attached employment agreement between the City and Darrell George setting forth the terms and conditions of employment for the appointment to the position of City Manager as of July 1, 2022. FISCAL IMPACT: The City Manager position is currently funded in the FY 2022-2023 budget with the existing salary and benefits package for a CaIPERS "Classic" member. The annual base salary advertised in the recruitment process for this position was adjusted from $259,700 to $270,000 while all other benefits remained unchanged. As Mr. George is a "Classic" CalPERS member reinstating from retirement, he will now be classified as a "PEPRA" member. This reclassification of membership results in a lower employer - required contribution to CalPERS which offsets the $10,300 differential in annual base salary. Thus, there is no fiscal impact related to this item. BACKGROUND: In February the City engaged Ralph Andersen & Associates to conduct an executive recruitment for a successor City Manager. On March 1, 2022, the City Council approved the appointment of retired CaIPERS annuitant Darrell George to the Interim City Manager position while the recruitment process was conducted. Mr. George has been serving in this interim role since March 2, 2022. Page 1094 of 1213 Appointment of Darrell George to the City Manager June 21, 2022 Page 2 of 3 DISCUSSION: The City Manager recruitment opened on February 28, 2022, on the City's website with a link referring candidates to the Ralph Andersen & Associates website to view the recruitment video and brochure, and to apply by April 8, 2022, for consideration. Ralph Andersen & Associates received 40 resumes. On April 25, 2022, the City Council conducted a special closed session with Ms. Heather Renschler, President of Ralph Andersen & Associates to review candidates for the City Manager position, including Interim City Manager George. On May 3, 2022, the City Council conducted an interview of Interim City Manager George for the permanent position during closed session. Following this interview, the City Council directed City Attorney Mark Hensley to engage in discussions with Mr. George for an employment agreement for the role. The resulting proposed employment agreement for Council consideration has the following key elements: Term:"At-Will" employment for two year term from July 1, 2022 through June 30, 2024, with the option to extend for one additional year. Base Salary: $270,000 annually. Work Schedule: 9/80 schedule. Deferred Compensation Plan: City contribution of 10% base salary to 401(a) plan. Annual Performance Bonus: Up to 15% base salary based on City Council's performance review. Auto Allowance: $500 per month. Health Benefits: A monthly contribution of $1,650 is provided ($932 per month for medical and $718 per month for flex dollars). Dental and vision plans paid for employee and eligible dependents. Leave Benefits: Vacation leave earned at a rate of 7.7 hours per pay period. The City will place 80hours of vacation leave in his bank on July 1, 2022 with an additional 40 hours added to his leave bank if the agreement is extended. Sick leave is earned at 8 hours per month. Executive Leave: 80 hours per calendar year. There is no cash value to this leave. Holidays: 12 paid holidays including one floating holiday which is added to the leave Page 1095 of 1213 Appointment of Darrell George to the City Manager June 21, 2022 Page 3 of 3 bank on January 1 every year. Retirement: Tier 3 CalPERS retirement 2% at 62. Employee -required contribution of 6.75% of pensionable income. Social Security & Medicare: Employee required contribution of 6.2% of salary, up to the annual maximum, to the plan. Employee required Medicare contribution of 1.45% of salary. Life Insurance: City paid policy of $500,000. Cell Phone Stipend: $120 per month or City phone provided. Flexible Spending & Dependent Care Accounts: Optional participation. 457 Deferred Compensation Plan: Optional participation. CITY STRATEGIC PLAN COMPLIANCE: Goal 3: Develop as a Choice Employer and Workforce Objective: El Segundo is a city employer of choice and consistently hires for the future, with a workforce that is inspired, world -class and engaged, demonstrating increasing stability and innovation. PREPARED BY: Rebecca Redyk, Human Resources Director REVIEWED BY: Mark Hensley, City Attorney APPROVED BY: Joaquin Vasquez, Assistant City Attorney ATTACHED SUPPORTING DOCUMENTS: 1. Resolution Modifying the Annual Salary for the City Manager 2. City Manager Employment Agreement 3. Exhibit B to City Manager Employment Agreement Page 1096 of 1213 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, MODIFYING THE ANNUAL SALARY FOR THE CITY MANAGER JOB CLASSIFICATION. The City Council of the City of El Segundo does resolve as follows: SECTION 1: The City Council approves the following basic salary: Classification City Manager Annual Salary $270,000 SECTION 2: Authority. The City Manager's designee is authorized to take any steps necessary in order to effectuate this Resolution. SECTION 3: Construction. This Resolution must be broadly construed in order to achieve the purposes stated in this Resolution. It is the City Council's intent that the provisions of this Resolution be interpreted or implemented by the City and others in a manner that facilitates the purposes set forth in this Resolution. SECTION 4: Severability. If any part of this Resolution or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Resolution are severable. SECTION 5: The City Clerk is directed to certify the adoption of this Resolution; record this Resolution in the book of the City's original resolutions and make a minute of this adoption of the Resolution in the City Council's records and the minutes of this meeting. SECTION 6: This Resolution is effective upon adoption and will remain effective unless repealed or superseded. PASSED AND ADOPTED this 21st day of June, 2022. Drew Boyles, Mayor Page 1097 of 1213 ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES 1 SS CITY OF EL SEGUNDO I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the day of , 2022, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Tracy Weaver, City Clerk APPROVED AS TO FORM: Mark D. Hensley, City Attorney Page 1098 of 1213 EMPLOYMENT AGREEMENT BETWEEN CITY OF EL SEGUNDO AND CITY MANAGER This Employment Agreement ("Agreement") is entered into on this 1st day of July 2022 ("effective Date") between City of El Segundo ("City") and Darrell George ("City Manager"). RECITALS A. City desires to employ services of Darrell George to serve as its City Manager. B. City desires to establish certain conditions and of employment, provide certain compensation and benefits, and set working conditions for such employment, as authorized by El Segundo City Council. C. Darrell George desires to accept such employment on terms, as set forth herein. AGREEMENT The parties agree as follows: Section 1. Duties — Exclusive Employment City agrees to employ Darrell George as city manager to serve as the City's chief executive officer and to perform the duties and functions specified in: A) California state law; B) El Segundo Municipal Code (including having the authority to interview, hire, and dismiss employees, and to direct City work force in accordance with applicable state laws, the El Segundo Municipal Code and applicable personnel rules and bargaining unit agreements); C) Applicable City ordinances, resolutions, rules, and policies; D) Current City job specifications; and, E) Other legally permissible duties and functions as City Council may direct from time to time. City Manager agrees that he will, at all times, be employed exclusively by City to perform all duties and obligations required either expressly or implicitly by this Agreement and may not be employed in any other capacity while employed by City without prior written consent of City Council. City Manager shall focus his professional time, ability, and attention to City business during time in which this Agreement is in force. City Manager shall not engage in any other business duties or pursuits whatsoever or, directly or indirectly, render any services of a business, commercial, or professional nature to any other person or organization, whether provided compensation or otherwise, without prior consent of City Council. Notwithstanding the foregoing, the expenditure of reasonable amounts of time not in conflict with City's needs and interests Page 1 of 12 Page 1099 of 1213 for educational, charitable, community, and/or professional activities shall not be deemed a breach of this Agreement and shall not require prior consent. Section 2. Term and At -Will City Manager Status The term of this Agreement shall be for a period of two (2) years, from July 1, 2022 to June 30, 2024, and may be extended for a period of up to one year through June 30, 2025. Unless either the City Manager or City Council provide written notice at least sixty (60) days prior to June 30, 2024, stating that the agreement won't be extended through June 30, 2025, the Agreement shall be extended through June 30, 2025, subject to all of the conditions set forth in this Agreement. Any other amendment to this Agreement must be made in writing and signed and approved by the City Manager and the City Council. In the event the Agreement is not renewed but the City Manager continues to be employed by the City, all terms of the Agreement shall remain in effect until terminated as provided under this Agreement except City Manager shall not be entitled to any Severance Payment pursuant to Section 35. of this Agreement. City Manager serves as an "at will" employee (as defined in California Labor Code Section 2922) as while this agreement has a potential term of three years there is no specified or guaranteed term of employment for the City Manager pursuant to this Agreement, serving at the pleasure of City Council, and nothing in this Agreement shall require cause for removal, or prevent, limit, or otherwise interfere with the right of City Council to terminate the services of City Manager at any time, subject only to the provisions set forth in Section 3 of this Agreement. In addition, nothing in this Agreement shall prevent, limit, or otherwise interfere with the right of City Manager to resign at any time from his position with City, subject only to the provisions set forth in Section 3 of this Agreement. Section 3. Termination of Agreement This Agreement shall become effective on the Effective Date and may thereafter be terminated in any of the following ways: A. By mutual written agreement of the parties. B. The City may terminate this Agreement for Cause or without Cause. For purposes of this Agreement, "Cause" shall mean: (1) City Manager's commission of an act of fraud, embezzlement or misappropriation or a crime of moral turpitude; (2) City Manager's continuing or willful misconduct or failure, refusal or neglect to perform his job functions, adhere to the lawful direction of the City consistent with his position, or adhere to the lawful policies and practices of the City, or (3) City Manager engaging in acts involving an "Abuse of office or position" as defined in Government Code Section 53243.4. C. Termination by City Manager. City Manager may terminate this Agreement for any reason upon thirty (30) days' notice. Page 2 of 12 Page 1100 of 1213 D. Death/Disability of City Manager. This Agreement shall terminate automatically upon City Manager's death. The City may terminate This Agreement upon City Manager's Disability. For purposes of this Agreement, "Disability" means that City Manager has become "disabled" within the meaning of Section 409A of the Internal Revenue Code of 1986, as amended. If the City Manager becomes disabled within the meaning of Government Code Section 20027, then the City will place the City Manager on an unpaid leave of absence and apply for a disability retirement. E. In the event City terminates the Agreement without cause, City shall pay City Manager an amount equal to the lessor of the base salary for the unexpired term of this Agreement or fifty percent (six months) of the City Manager's then Base Salary ("Severance Payment"), less applicable taxes and withholdings, and the City shall pay for City Manager's City health, dental vision and other group insurance benefits for the same period of time after the date of termination, to the extent permitted by the then applicable insurance plans and benefit programs; if city manager within thirty (30) days after receipt of the Settlement Agreement and Release ("Release" - form attached as Exhibit B) executes such and returns it to the City and it becomes effective. City shall make the Severance Payment, at the option of City Manager, in any of the following manners: (1) A lump sum within ten (10) days of the Release becoming effective; (2) A lump sum on January 1 of the following year; (3) On the same schedule as the City's normal payroll cycle once the Release have become effective, but not as an employee of the City; or, (4) Any combination of previous three options, as directed by City Manager. F. In the event that City, and any time during the period in which this Agreement is in force, reduces the salary and/or other benefits of City Manager in a greater percentage than applicable to an across-the-board reduction for executive management employees of the City, City Manager may, at his option, deem the salary reduction a termination without cause, entitling City Manager to the Severance Payment and Insurance Payment (if applicable) as set forth in section 3(F) above. Section 4: Salary City agrees to pay City Manager for his services rendered an initial base annual salary of $270,000.00 ("Base Salary"), effective July 1, 2022, payable in the normal payroll installments at the same time as other executive management employees of City are paid. City Council shall review City Manager's salary annually as part of his performance evaluation, as set forth in Section 6, and may provide adjustments as it determines appropriate. City Council may take into consideration annual cost of living and/or merit salary adjustments provided to other executive management employees. Page 3 of 12 Page 1101 of 1213 Section 5: Annual Performance Bonus City Manager shall be eligible to receive an "Annual Performance Bonus" of up to 15% of the City Manager's Base Salary per year based on City Council's annual performance review. Such bonus, if provided, may be received by the City Manager as regular pay, converted to deferred compensation (401 a Plan, 457 Plan, HSA, or other allowed City plan to the extent allowed by law), and/or some other mechanism mutually agreed to by City Council and City Manager. Section 6: Performance Evaluation City Council shall conduct a performance review of City Manager within thirty (30) days of his employment to establish the City Manager's performance goals and objectives. City Council will conduct its first initial performance review of City Manager after the completion of his first six months. City Council shall provide input with respect to City Manager's initial performance and alignment with City Council goals and objectives. An adjustment to compensation at this time will be at City Council's discretion. Commencing with the completion of the City Manager's first full year with the City, City Council shall annually review and evaluate his performance and compensation in closed session. If possible, this annual review should take place in July of each year to allow for timely evaluation and payment of the annual salary adjustment and/or one-time performance bonus, if City Council determines in its discretion that City Manager is eligible for either. Said review and evaluation shall be in accordance with specific performance measures and rating criteria mutually agreed to by City Council and City Manager. Section 7: Hours of Work & Designation of "Acting City Manager" It is recognized that City Manager must devote the time necessary even outside City's normal operating hours, and to that end, City Manager may take leave as he deems appropriate. During any such leave, City Manager may designate an "Acting City Manager" to oversee operation of the City in his absence, in compliance with El Segundo Municipal Code. Section 8: Benefits Benefits provided to City Manager are addressed in Exhibit A. Section 9: Professional Development & General Business Expenses A. City agrees to budget and pay for professional dues, fees, subscriptions, and related expenditures on behalf of City Manager which are necessary for continuation and full participation in international, national, state, regional, and local associations and organizations necessary and desirable for City Manager's continued professional growth and development, and for the good of the City. Page 4 of 12 Page 1102 of 1213 B. Subject to approval of a budget by the City Council, City agrees to pay for travel and City's normal per diem or expenses of City Manager for professional and official travel, meetings, and occasions necessary to continue the professional development of City Manager and to adequately pursue official and other functions of the City, including but not limited to the International City/County Management Association (ICMA), National League of Cities, League of California Cities, and other such international national, state, regional, and local governmental and professional groups and committees which City and/or City Manager serves as a member. C. Subject to approval of a budget by the City Council, City agrees to pay for the travel and City's normal per diem or expenses of City Manager for multi -day courses, institutes, training, and seminars that are necessary for professional development and for the good of the City, as determined by City Manager. City Manager shall not be entitled to receive reimbursement for mileage so long as the City Manager receives a car allowance pursuant to this Agreement. D. Subject to approval of a budget the City Council, City agrees to pay for one- time and recurring costs of office furniture, equipment, supplies, etc. as City Manager deems necessary to carry out his duties for the City. The City must provide City Manager with the necessary office space, furniture, equipment and supplies necessary and customarily provided to perform the duties of a City Manger Section 10: Other Terms and Conditions of Employment City Manager shall be initially entitled to receive all employee benefits provided to executive management employees not specifically addressed herein. Thereafter, with the exception of medical, dental and vision care, all benefits will be adjusted only if agreed upon in an amendment to this Agreement. Section 11: Notices Any notice required by this Agreement shall be in writing and delivered either personally, via overnight courier, or U.S. First Class Mail. The notice address for the City is: El Segundo City Council, c/o City Attorney, 350 Main Street, El Segundo, CA 90245. The notice address for the City Manager is the address supplied by City Manager and on file with the City. The notice address for the City Manager is: 1753 E. Ocean Blvd. #9, Long Beach, CA 90802. Either part may specify an alternate address in accordance with this notice section. Notice shall be effective upon receipt. Section 12. Mediation/Arbitration Any and all disputes of whatever kind or nature arising out of or related to this Agreement or City Manger's employment or separation from the City shall be resolved through mediation and then binding arbitration, if necessary, utilizing Judicial Arbitration and Mediation Services ("JAMS") and shall be conducted in JAMS Century City or downtown Los Angeles offices or such other location mutually agreed upon by the Page 5 of 12 Page 1103 of 1213 parties. JAMS mediation and arbitration procedures and rules shall be utilized for purposes of conducting the mediation and arbitration. JAMS shall randomly provide the parties with a list of three mediators or arbitrators, depending on which process is being utilized, and each party shall have the right to reject one of the mediators or arbitrators. In the event that more than one mediator or arbitrator is left after the parties have each had the opportunity to reject one of the mediators or arbitrators, JAMS shall randomly select the mediator or arbitrator to mediate or arbitrate the dispute(s). The City will pay the arbitrator's fees and arbitration expenses and any other costs unique to the arbitration, recognizing that each side bears its own deposition, witness, expert and attorney's fees and expenses to the same extent as if the matter were being heard in court. If, however, any party prevails on a statutory claim, which affords the prevailing party attorney's fees and costs, then arbitrator may award reasonable fees and costs to the prevailing party. Any dispute as to who is the prevailing party and/or the reasonableness of any fee or cost shall be resolved by the arbitrator. Section 13. ASSEMBLY BILL 1344 COMPLIANCE. To the extent CITY provides: (i) paid leave to EMPLOYEE pending an investigation; (ii) funds for the legal criminal defense of the EMPLOYEE; and/or (iii) a cash settlement to EMPLOYEE related to the termination of the EMPLOYEE, pursuant to this AGREEMENT and Government Code Section 53243 et seq., EMPLOYEE shall fully reimburse the City for any and all amounts paid by the City which fall within subsections (i) through (iii) in the event that the EMPLOYEE is convicted of a crime involving the abuse of his office or position. Section 14: General Provisions A. All of City Manager's writings, reports, and other documentation generated as part of his day-to-day duties during his employment with the City are the property of the City. B. This Agreement is for professional services that are personal to the City, and the Agreement is not assignable by City Manager. C. The provisions of this Agreement shall be construed as a whole according to its common meaning or purpose of providing a public benefit and not strictly for or against any party. It shall be construed consistent with the provisions hereof, in order to achieve the objectives and purposes of the parties. Wherever required by the context, the singular shall include the plural and vice versa, and the masculine gender shall include the feminine or neutral genders or vice versa. D. This Agreement and the rights and obligations of the parties shall be governed and interpreted in accordance with the laws of the State of California. E. The text herein shall constitute the entire Agreement between the parties and supersedes any other agreements, either oral or in writing, between the parties hereto with respect to rendering these services, compensation matters, or Page 6 of 12 Page 1104 of 1213 benefits. Any modification of this Agreement shall be effective only if it is in writing and signed by both parties. F. This Agreement shall inure to the benefit of the heir at law and executor(s) of City Manager. G. The captions or headings in this Agreement are for convenience only and in no way define, limit, or describe the scope or intent of any provision or section of this Agreement. H. If any provision, or any portion thereof, contained in this Agreement is held unconstitutional, invalid, or unenforceable by a Court, the remainder of this Agreement, or portion thereof, shall be deemed severable, shall not be affected, and shall remain in full force and effect. Each part of this Agreement acknowledges that no representations, inducements, promises, or agreements, oral or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein, and that no other agreement, statement, or promise not contained in this Agreement shall be valid or binding on either party. J. The parties acknowledge and agree that the terms and provisions of this Agreement have been negotiated and discussed between the parties, and this Agreement reflects their mutual agreement with respect to the subject matter of this Agreement. Because of the nature of such negotiations and discussions, it would be inappropriate to deem any party to be the drafter of this Agreement. Therefore, no presumption for or against validity or as to any interpretation hereof, based upon the identity of the drafter, shall be applicable in interpreting or enforcing this Agreement. K. Both parties have had sufficient time and opportunity to consult with legal counsel of their own choosing regarding the terms and conditions of this Agreement. Page 7 of 12 Page 1105 of 1213 IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first set forth above. City of El Segundo Drew Boyles, Mayor. Darrell George Darrell George, City Manager Attest: Tracy Weaver, City Clerk Approved as to form: Mark Hensley, City Attorney Date Date Date Date Page 8 of 12 Page 1106 of 1213 FYHIRIT A CITY OF EL SEGUNDO CITY MANAGER BENEFITS Benefits shall be provided as follows: 1. Medical, Dental, and Vision Insurance: City Manager shall be eligible to participate in the health, dental, and vision insurance plans provided to City employees, including the current health plans provided through CalPERS on the same terms and conditions as employees of the executive management group. 2. Retirement: If City Manager's employment is concurrently terminated at the same as retiring from CalPERS, he shall be immediately entitled to City -paid post -retirement medical insurance benefits on the same terms and conditions as the executive management group. 3. Deferred Compensation: Effective July 1, 2022, each pay period City agrees to pay an amount equal to ten (10) percent of City Manager's monthly Base Salary into applicable City Internal Revenue Code Section 401 a and/or Section 457 deferred compensation plan(s). City Manager is also eligible to participate in City's 401 a Plan, 457 Plan, Health Savings Plan, Retiree Health Savings Plan, and/or related plans. 4. Life Insurance: City shall provide City Manager with a term life insurance policy in the amount of $500,000, with a separate travel life insurance provision (as per the City's regular policy provisions). City Manager shall be eligible to participate in City's Supplemental Life Insurance Program at his own expense. 5. Long -Term Disability: City shall provide long-term disability income insurance pursuant to the provisions of the City's Executive LTD Plan. 6. Vacation Leave: City Manager shall be entitled to a starting balance of eighty (80) hours of Vacation Leave on the effective date of this Agreement. Annual hours shall accrue at the same rate used for executive management City employees based on City Manager's total Page 9 of 12 Page 1107 of 1213 lifetime years of PERS service, which is currently 200 hours per year. City Manager shall receive same annual cash conversion option as executive management employees. If the Agreement is extended through June 30, 2025, then another forty (40) hours of Vacation Leave will be added to City Manager's vacation leave accrual. City and City Manager shall mutually agree to all vacation periods and such time should be scheduled at least thirty (30) days in advance of the vacation date, unless otherwise allowed by City Council. Upon termination or separation of employment from City, City Manager shall have the option to be paid for unused Vacation Leave hours, to covert the hours to deferred compensation to the extent permitted by law (401a Plan, 457 Plan, HSA, or other allowed plan), and/or to use for other allowed uses for executive management employees. 7. Sick Leave: City Manager shall be entitled to a starting advance of forty (40) hours of Sick Leave on the effective date of this Agreement which shall be advanced from his first five months of employment with the City. Annual hours shall accrue at the same rate used for executive management employees, which is currently 8 hours per month. Upon termination or separation of employment from City, City Manager shall on the same terms and conditions as executive management employees (except his years of service shall be based upon his lifetime years of PERS service) have the option to be paid for unused Sick Leave hours, to covert the hours to deferred compensation (401 a Plan, 457 Plan, HSA, or other allowed plan), and/or to other allowed uses for executive management employees. 8. Executive Leave: City Manager shall be entitled to 80 hours of Executive Leave per year. Leave cannot be cashed in or otherwise be transferred or converted for value. 9. Holidays & Other Leave: City Manager shall receive the same paid holidays, bereavement leave, etc. as executive management employees. 10. Automobile Allowance: City Manager's duties require that he shall have the unrestricted use, at all times during his employment with City, of an automobile. In lieu of using a City provided automobile, City Manager shall receive a City -provided monthly automobile allowance of $500.00 starting on the effective date of this Agreement. Annual inflation adjustments to this amount shall be provided as per the then current United States Internal Revenue Service (IRS) Standard Mileage Rate for Business Use and will take place at the beginning on July 1st of each year. City Manager shall at all times keep on file with the City Clerk's Office proof of current automobile insurance with a minimum of three hundred thousand dollars ($300,000.00) of liability coverage. Page 10 of 12 Page 1108 of 1213 11. Section 125 Flex Plan: City Manager shall be eligible to enroll in City's Section 125 Plan for payment of employee -paid insurance, medical treatment, etc. with pre-tax dollars to the extent permitted by law. City shall pay any administrative fee(s). 12. Employee Assistance Program: City shall pay for the full cost of Employee Assistance Program for City Manager and dependents. Page 11 of 12 Page 1109 of 1213 Page 12 of 12 Page 1110 of 1213 EXHIBIT B SEPARATION AND RELEASE AGREEMENT 1. PARTIES This Separation, Severance and General Release Agreement ("AGREEMENT") is made and executed as of , by and between Darrell George ("EMPLOYEE") and the CITY OF EL SEGUNDO ("CITY"). 2. RECITALS 2.1 EMPLOYEE commenced employment with the CITY as city manager on or about July 1, 2022, pursuant to that EMPLOYMENT AGREEMENT effective as of the same date. 2.2This AGREEMENT is made to amicably resolve all matters between EMPLOYEE and the CITY regarding EMPLOYEE's employment and the cessation of said employment. 2.3The parties understand and agree that a material purpose of this AGREEMENT is to resolve any disputes and CLAIMS arising from or relating to EMPLOYEE's employment with CITY, if any, and provide for a separation payment for EMPLOYEE. 3. CONSIDERATION 3.1 In exchange for EMPLOYEE's execution, faithful performance and compliance with this AGREEMENT, including without limitation the granting of the releases set forth herein, and in full satisfaction and settlement of EMPLOYEE's CLAIMS, if any, the CITY shall pay EMPLOYEE the sum of $ [amount equivalent to six month base pay or amount of time left on contract, whichever is less plus medical/dental/vision for the same period of time as specified in the EMPLOYMENT AGREEMENT ] ("SEVERANCE PAYMENT") in the form of a check made payable to , to be in accordance with the schedule the EMPLOYEE chooses from the options set forth in the EMPLOYMENT AGREEMENT. Required tax withholdings and deductions will be made from the SEVERANCE PAYMENT. 3.2 Respecting the SEVERANCE PAYMENT referenced in paragraphs 3.1 above, EMPLOYEE understands and agrees that EMPLOYEE's portion of any federal, state or local taxes, if any, that may be owed or payable on the sums caused to be paid hereunder by the CITY are the sole and exclusive responsibility of EMPLOYEE. -1- Page 1111 of 1213 3.3 EMPLOYEE and the CITY shall otherwise each bear their own attorney fees and costs incurred in connection with any disputes and this AGREEMENT. 3.4 Except as set forth in this Paragraph 3, the parties agree that no other monies or benefits are due, owing or unpaid by reason of EMPLOYEE's employment or association with CITY and that no other monies or benefits will be paid or maintained by CITY to/for EMPLOYEE, in EMPLOYEE's name, or on EMPLOYEE's behalf. EMPLOYEE expressly agrees that the SEVERANCE PAYMENT described in Paragraph 3 supersede and are in substitution for any payments or benefits under any employment agreement(s), business agreement(s) or arrangement(s), oral or written promises, or severance policy or plan respecting or regarding his employment or association with CITY. 4. Specific Acknowledgement of Waiver of Claims under ADEA and OWBPA The Age Discrimination in Employment Act of 1967 (29 U.S.C. § 626, et. seq.; "ADEA") makes it illegal for an employer to discharge any individual or otherwise discriminate with respect to the nature and privileges of an individual's employment on the basis that the individual is age forty (40) or older. The Older Workers Benefit Protection Act ("OWBPA," Pub. L. 101-433, 104 Stat. 978 (1990)) further augments the ADEA and prohibits the waiver of any right or claim under the ADEA, unless the waiver is knowing and voluntary. By entering into this AGREEMENT, EMPLOYEE acknowledges that he knowingly and voluntarily, for just compensation, waives and releases any rights he may have under the ADEA and/or OWBPA. EMPLOYEE further acknowledges that he has been advised and understands, pursuant to the provisions of the ADEA and OWBPA, that: (a) This waiver/release is written in a manner understood by EMPLOYEE; (b) EMPLOYEE is aware of, and/or has been advised of, his rights under the ADEA and OWBPA, and of the legal significance of his waiver of any possible claims he currently may have under the ADEA, OWBPA and/or similar age discrimination laws; (c) EMPLOYEE is entitled to a reasonable time of at least twenty-one (21) days within which to review and consider this AGREEMENT and the waiver and release of any rights he may have under the ADEA, the OWBPA and similar age discrimination laws; but may, in the exercise of his own discretion, sign or reject this AGREEMENT at any time before the expiration of the twenty-one (21) days; (d) The waivers and releases set forth in this AGREEMENT shall not apply to any rights or claims that may arise under the ADEA and/or OWBPA after the EFFECTIVE DATE of this AGREEMENT; -2- Page 1112 of 1213 (e) EMPLOYEE has been advised by this writing that he should consult with an attorney before executing this AGREEMENT; (f) EMPLOYEE has discussed, or had the opportunity to discuss, this waiver and release with, and been advised with respect thereto by, his counsel of choice, and that he does not need any additional time within which to review and consider this AGREEMENT; (g) EMPLOYEE has seven (7) days following his execution of this AGREEMENT to revoke the AGREEMENT; (h) Notice of revocation within the seven (7) day revocation period must be provided, in writing, to the CITY pursuant to this paragraph and must state, "I hereby revoke my acceptance of our `Separation and Release Agreement", and (i) This AGREEMENT shall not be effective until all parties have signed the AGREEMENT and ten (10) days have passed since EMPLOYEE's execution of the AGREEMENT (the "EFFECTIVE DATE"). 5. RELEASE In exchange for the SEVERANCE PAYMENT, representations and covenants made herein, and except only as to such rights or claims as may be created by this AGREEMENT, EMPLOYEE hereby, and for his heirs, representatives, successors, and assigns, releases, acquits, and forever discharges the CITY, and all of its agents, officers, current and former elected and appointed officials, current and former employees, representatives, insurers, attorneys, and all persons acting by, through, under, or in concert with any of them, and each of them, from any and all claims (including without limitation all claims for workers compensation benefits, if any), charges, complaints, liabilities, obligations, promises, benefits, agreements, controversies, costs, losses, debts, expenses, damages, actions, causes of action, suits, rights, and demands of any nature whatsoever, known or unknown, suspected or unsuspected, which EMPLOYEE now has or may acquire in the future, which relate to or arise out of any act, omission, occurrence, condition, event, transaction, or thing which was done, omitted to be done, occurred (including without limitation any circumstance(s) giving rise to liability for workers compensation benefits) or was in effect at any time from the beginning of time up to and including the EFFECTIVE DATE of this AGREEMENT ("CLAIMS"), without regard to whether such CLAIMS arise under the federal, state or local constitutions, statutes, rules, ordinances or regulations, workers compensation statutes or the common law. EMPLOYEE expressly acknowledges that the CLAIMS forever barred by this AGREEMENT specifically include, but are not limited to, claims related to the DISPUTES, his employment with the CITY and its cessation, any claims for wages, overtime or benefits (including without limitation workers compensation benefits), any alleged breach of any duty, any alleged employment discrimination, harassment, retaliation or unlawful discriminatory act, any alleged breach of any express or implied employment contract, breach of any duty arising out of contract, statute, regulation, ordinance or tort, constructive discharge, -3- Page 1113 of 1213 wrongful termination or constructive discharge in violation of public policy, or any claim or cause of action including, but not limited to, any and all claims whether arising under any federal, state or local law prohibiting or respecting wrongful termination, breach of employment contract, or employment discrimination, employee injury, death, workers compensation, wrongful hiring, harassment or retaliation based upon sex, race, age, color, religion, handicap or disability, national origin or any other protected category or characteristic, including but not limited to the Federal Fair Labor Standards Act, the California Fair Employment and Housing Act, the Americans With Disabilities Act, Title VII of the Civil Rights Act of 1964, and any other federal, state, or local human rights, civil rights, or employment discrimination or employee rights statute, rule, regulation, ordinance or decisional law. Additionally, the CITY hereby agrees not to initiate, or proceed with any actions, causes of action, claims, etc., that could be or that have been asserted against EMPLOYEE arising out of EMPLOYEE's employment with the CITY, in any forum, whatsoever. To the extent that any such actions, causes of action, claims, etc., are, or become pending in any forum whatsoever, the CITY agrees to execute all documents necessary for the withdrawal of such actions, causes of action, claims, with prejudice, forthwith. 6. UNKNOWN CLAIMS 6.1 EMPLOYEE on the one hand, and the CITY, on the other hand, each hereby waive and release any rights which the other and its successors, heirs, executives, administrators, may have directly or indirectly, if any, jointly or severally, directly or indirectly, under the provisions of California Civil Code § 1542, and any similar state or federal statute, which reads in sum, substance or substantial part as follows: "A general release does not extend to claims that the creditor or releasing party does not know or suspect to exist in his or her favor at the time of executing the release and that, if known by him or her, would have materially affected his or her settlement with the debtor or released party." 6.2 EMPLOYEE and the CITY acknowledge that the facts with respect to which each gives this GENERAL RELEASE may turn out to be different from the facts they now believe to be true. EMPLOYEE and the CITY hereby assume the risk of the facts turning out to be different, and agree that this AGREEMENT shall in all respects be effective and not subject to termination or rescission because of any such difference in facts. 7. WAIVER OF ADDITIONAL CLAIMS EMPLOYEE and the CITY hereby waive any provisions of state or federal law that might require a more detailed specification of the claims being released pursuant hereto. In Page 1114 of 1213 8. REPRESENTATIONS AND WARRANTIES Each of the parties to this AGREEMENT represent and warrant and agree with each other party as follows: 8.1 No Other Claims: EMPLOYEE and the CITY hereby represent and warrant that EMPLOYEE nor the CITY has not filed, nor will they file in the future, any complaint, charge, claim, legal action, or proceeding arising out of EMPLOYEE' employment with the CITY, the DISPUTES or the CLAIMS released hereby or in any way related to his employment with the CITY or separation therefrom with any court, agency, board, hearing officer or tribunal against the CITY or any of its agents, officers, current and former elected or appointed officials, current and former employees, representatives, insurers, attorneys, and all persons acting by, through, under, or in concert with any of them. EMPLOYEE retains his right to request indemnification from the City pursuant to California Government Code § 825 et seq. with respect to any action brought against EMPLOYEE in his capacity as an employee. 8.2Advice of Counsel: Each party has received, or has had the opportunity to receive, independent legal advice from their respective attorney(s) with respect to the advisability of making the settlement and releases provided herein, with respect to the advisability of executing this AGREEMENT, and with respect to the meaning of California Civil Code § 1542. 8.3 No Fraud in Inducement: No party (nor any officer, agent, employee, representative, or attorney of or for any party) has made any statement or representation or failed to make any statement or representation to any other party regarding any fact relied upon in entering into this AGREEMENT, and neither party relies upon any statement, representation, omission or promise of any other party (or of any officer, agent, employee, representative, or attorney of or for any party) in executing this AGREEMENT, or in making the settlement provided for herein, except as expressly stated in this AGREEMENT. 8.4Independent Investigation: Each party to this AGREEMENT has made such investigation of the facts pertaining to this severance and settlement and this AGREEMENT and all the matters pertaining hereto as it deems necessary. 8.5Comprehension and Authority: Each party or responsible officer thereof has read this AGREEMENT and understands the contents hereof. Any of the officers executing this AGREEMENT on behalf of the CITY are empowered to do so and thereby bind the entity. 8.6Mistake Waived: In entering into this AGREEMENT and the severance and settlement provided for herein, each party assumes the risk of any misrepresentation, concealment or mistake. If any party should subsequently discover that any fact relied upon by it in entering into this AGREEMENT was untrue, or that any fact was concealed from it, or that its understanding of the facts -5- Page 1115 of 1213 or of the law was incorrect, such party shall not be entitled to rescind or set aside the AGREEMENT. This AGREEMENT is intended to be and is final and binding between the parties, regardless of any claims of misrepresentation, promise made without the intent to perform, concealment of fact, mistake of fact or law, or any other circumstance whatsoever. 8.7Later Discovery: EMPLOYEE and the CITY are aware that they may hereafter discover claims or facts in addition to or different from those they now know or believe to be true with respect to the matters related herein. Nevertheless, it is both parties' intention to fully, finally and forever settle and release all such matters, and all claims relative hereto, which do now exist, may exist or have previously existed between both parties. In furtherance of such intention, the releases given here shall be and remain in effect as full and complete releases of all such matters, notwithstanding the discovery or existence of any additional or different claims or facts relative thereto. 8.80wnership of Claims: EMPLOYEE represents and warrants as a material term of this AGREEMENT that he has not heretofore assigned, transferred, released or granted, or purported to assign, transfer, release or grant, any of the CLAIMS disposed of by this AGREEMENT. In executing this AGREEMENT, EMPLOYEE further represents and warrants that none of the CLAIMS released by his hereunder will in the future be assigned, conveyed, or transferred in any fashion to any other person and/or entity. 8.9 Future Cooperation: The parties will execute all such further and additional documents as shall be reasonable or necessary to carry out the provisions of this AGREEMENT. 9. MISCELLANEOUS 9.1 No Admission: Nothing contained herein shall be construed as an admission by the parties of any liability of any kind. The parties each deny any liability in connection with any claim or wrongdoing. Each party also intends hereby solely to amicably resolve all matters between the parties. 9.2 Governing Law: This AGREEMENT and the rights and obligations of the parties shall be construed and enforced in accordance with, and governed by, the laws of the State of California. The venue for any dispute arising out of or relating to this AGREEMENT shall be the Los Angeles Superior Court. 9.3Full Integration: This AGREEMENT is the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous oral and written agreements and discussions. This AGREEMENT may be amended only by a further agreement in writing, signed by the parties hereto. Page 1116 of 1213 9AContinuing Benefit: This AGREEMENT is binding upon and shall inure to the benefit of the parties hereto, their respective agents, employees, representatives, officers, and officials. 9.5Joint Drafting: Each party has cooperated in the drafting and preparation of this AGREEMENT. Hence, in any construction to be made of this AGREEMENT, the same shall not be construed against any party. 9.6Severability: In the event that any term, covenant, condition, provision or agreement contained in this AGREEMENT is held to be invalid or void by any court of competent jurisdiction, the invalidity of any such term, covenant, condition, provision or agreement shall in no way affect any other term, covenant, condition, provision or agreement and the remainder of this AGREEMENT shall still be in full force and effect. 9.7Titles: The titles included in this AGREEMENT are for reference only and are not part of the terms of this AGREEMENT, nor do they in any way modify the terms of this AGREEMENT. 9.8Counterparts: This AGREEMENT may be executed in counterparts, and by facsimile and when each party has signed and delivered at least one such counterpart, each counterpart shall be deemed an original, and, when taken together with other signed counterparts, shall constitute one AGREEMENT, which shall be binding upon and effective as to all parties. 9.9 Executed Copy: All parties shall receive a fully executed copy of this AGREEMENT. 9.10 Notice: Any and all notices given to any party under this AGREEMENT shall be given as provided in this paragraph. All notices given to either party shall be made by certified or registered United States mail, or personal delivery, at the noticing party's discretion, and addressed to the parties as set forth below. Notices shall be deemed, for all purposes, to have been given on the date of personal service or three (3) consecutive calendar days following deposit of the same in the United States mail. As to EMPLOYEE: Name Address Address As to the CITY: Attn: City Clerk 350 Main Street El Segundo, CA 90245 -7- Page 1117 of 1213 WHEREFORE, the parties hereto have read all of the foregoing, understand the same, and agree to all of the provisions contained herein. DATED: DATED: ATTEST: By: City Clerk APPROVED AS TO FORM: By: City Attorney CITY OF EL SEGUNDO By: Mayor EMPLOYEE By: Darrell George In Page 1118 of 1213 {.,rVoy City Council Agenda Statement ELSEGUNDO Meeting Date: June 21, 2022 Agenda Heading: Staff Presentations Item Number: D.15 TITLE: Resolution Submitting a City Cannabis Tax Initiative to the Voters per Elections Code § 9222 RECOMMENDATION: Adopt a resolution, by at least two-thirds vote, submitting a City cannabis business tax initiative ballot measure to the voters at the November 8, 2022 election per Elections Code § 9215 and finding such tax initiative to not constitute a project per CEQA Guidelines § 15378(b)(4) and, therefore, exempt from CEQA pursuant to CEQA Guidelines § 15060. 2. If desired, authorize one or more members of the City Council to file a written argument for the City tax initiative on behalf of the City Council or authorize one or more members of the Council to file one or more arguments regarding the measure as individuals. 3. If desired, direct the City Attorney to prepare an impartial analysis of the City tax initiative. FISCAL IMPACT: No fiscal impact for FY 2021/22. If approved by voters, approximately $600,000 to $1,500,000 in annual revenue during the period that the cannabis tax is implemented. There will be election costs of approximately $5,000 ($2,513 for the County election and about $2,487 for City Attorney and staff time) associated with each ballot measure included in the November 2022 election; sufficient funds will be included in the FY 2022- 23 Budget. Additional comparable costs would be associated with the City Regulatory Initiative. BACKGROUND: On June 7, 2022, City staff presented the attached staff report regarding the proposed submission of a commercial cannabis tax "Cannabis Business Tax" to the City's voters Page 1119 of 1213 City Cannabis Initiatives June 21, 2022 Page 2 of 3 at the City's November 8, 2022 general municipal election. Following staff presentation and related City Council deliberation, the City Council directed that the Cannabis Business Tax item return at the next regular City Council meeting following refinement of the City Business Tax's ballot label question. DISCUSSION: The City Attorney's Office worked with Mayor Pro Tern Pimintel and Council Member Giroux to clarify that a "yes" vote for the tax measure is not a vote to legalize commercial cannabis uses in El Segundo. i ne u amea, proposea oaiioi iaoei ian ua a reaas as roiiows: Shall an ordinance (a "yes" vote taxing cannabis does "not" make YES cannabis businesses legal in El Segundo; it creates a tax in case a NO cannabis business ever becomes legal) funding general municipal expenses such as police, fire, streets, and parks, by establishing taxes upon cannabis businesses not to exceed $20 per square foot for cultivation and 10% of gross receipts for other cannabis businesses, until ended by voters, generating approximately $600,000 to $1,500,000 annually, be adopted? The attached Resolution would: submit the City Business Tax to the voters in the form of the question indicated; request the County to provide certain election services; and set priorities and deadlines for the filing of written arguments for the measure. Procedures for rebuttals would be subject to the City Council rebuttal procedures adopted for the City's cannabis regulatory measure via Resolution No. 5340, in accordance with Elections Code § 9285(b). Elections Code § 9282(b) authorizes the following to submit an argument for or against the measure: • The City Council; • A member or members of the Council authorized by the City Council; • An individual voter who is eligible to vote on the measure; • A bona fide association of citizens or a combination of voters and associations Staff requests that the City Council determine if it seeks to file an argument regarding the measure, and, if so: (1) designate at least one member of the City Council to file a written argument regarding the measure on behalf of the entire City Council; or (2) authorize one or more members of the Council to file one or more arguments regarding the measure as individuals. The nature of the argument, i.e., in favor or against the Page 1120 of 1213 City Cannabis Initiatives June 21, 2022 Page 3 of 3 measure should be specified. Arguments from the City Council or members of the Council receive priority for inclusion on the ballot over others that may file arguments. If the City declines to file an argument, such priority would go to arguments filed by individual voters or others qualified to submit an argument. If directed by the City Council, the City Attorney must prepare an impartial analysis of the measure that would be included in the ballot materials (Elec. Code, § 9280.) Staff requests that the City Council determine if it seeks to direct the City Attorney to prepare such an analysis. CITY STRATEGIC PLAN COMPLIANCE: Goal 5: Champion Economic Development and Fiscal Sustainability Objective 5B: El Segundo approaches its work in a financially strategic and responsible way. PREPARED BY: Joseph Lillio, Chief Financial Officer REVIEWED BY: Joseph Lillio, Chief Financial Officer APPROVED BY: Barbara Voss, Deputy City Manager ATTACHED SUPPORTING DOCUMENTS: 1. El Segundo Tax Ordinance 06.07.22 2. El Segundo Cannabis Business Tax Ballot Resolution 06.07.22 Page 1121 of 1213 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO SUBMITTING TO THE CITY VOTERS A BALLOT MEASURE TO ESTABLISH A BUSINESS TAX ON BUSINESSES WHICH SELL, DISTRIBUTE, MANUFACTURE, AND CULTIVATE CANNABIS INCLUDING INDUSTRIAL HEMP AND HEMP PRODUCTS, REQUESTING LOS ANGELES COUNTY TO PROVIDE SPECIFIC ELECTION SERVICES, AND SETTING REQUIREMENTS FOR FILING WRITTEN ARGUMENTS, AND DIRECTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS. WHEREAS, Sections 37101 and 37100.5 of the California Government Code authorize the City to levy a license tax, for revenue purposes, upon business transacted in the City; and WHEREAS, as a result of recent voter -approved changes to state law and new state regulations being implemented, there has been a very strong interest by cannabis businesses to open in the City; and WHEREAS, the California Industrial Hemp Farming Act, (Government Code Section 81600 et seq. and related regulations) authorize the commercial production of Industrial Hemp in California; and WHEREAS, the City Council will consider enactment of a cannabis and hemp regulatory ordinance; and WHEREAS, if cannabis and hemp businesses are authorized, they are likely to create demands upon City services, and the City's current tax system does not currently impose any taxes on cultivation, manufacturing, distribution, testing lab and retail cannabis businesses, aside from generally applicable municipal taxes; and WHEREAS, the City Council desires to adopt a tax ordinance in order to impose the tax upon cannabis and hemp businesses, to be known as the "Cannabis Business Tax"; and WHEREAS, proceeds of the Cannabis Business Tax will be used to offset demands on City service and to augment the City's General Fund; and WHEREAS, the Cannabis Business Tax cannot be imposed without majority voter approval; and WHEREAS, the City Council desires to submit a Cannabis Business Tax measure to the voters of the City at a General Municipal Election to be held on Tuesday, November 8, 2022, and to be consolidated with the general municipal election and the statewide election to be held on that date. Page 1122 of 1213 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO RESOLVES AS FOLLOWS: Section 1. Recitals. The City Council hereby finds and determines that the foregoing recitals are true and correct and incorporated herein by reference. Section 2. Proposal. The City Council hereby proposes that the voters adopt an ordinance (hereafter also referenced as "measure") establishing a Cannabis Business Tax. The proposed ordinance submitted to the voters is entitled "An Ordinance of the City of El Segundo, California Adding Chapter 17 (Cannabis Business Tax) to Title 4 of the El Segundo Municipal Code Establishing a Tax on Cannabis and Hemp Business Activities within the City." The full text of the ordinance is attached to this Resolution as Exhibit "A" and incorporated by reference. The full text of the proposed ordinance is not required to be printed in the Sample Ballot and Voters Pamphlet. However, the full text shall be made available to the public and to any voter at the County Registrar Recorder/County Clerk Officed and the El Segundo City Clerk. Section 3. Election and Consolidation. A. The City Council adopted Resolution No. to call and give notice of the City's general municipal election (the "City Election") to take place on November 8, 2022. B. The City Council adopted Resolution No. requesting Los Angeles County (the "County") to consolidate the City Election with the County - administered general election to also be held on November 8, 2022. C. The City Council requests that the County's consolidation of the City Election include the ballot measure proposed in this Resolution for all relevant purposes. Section 4. Ballot Question. The question submitted by Section 4 of this Resolution shall appear on the ballot as follows: Shall an ordinance (a "yes" vote taxing cannabis does "not" make cannabis businesses legal in El Segundo; it creates a tax YES in case a cannabis business ever becomes legal) funding general municipal expenses such as police, fire, streets, and parks, by establishing taxes upon cannabis businesses not to exceed $20 per square foot for cultivation and 10% of gross receipts for other cannabis businesses, until NO ended by voters, generating approximately $600,000 to $1,500,000 annually, be adopted? Page 1123 of 1213 Section 5. Publication of Measure. The City Clerk is directed to publish a synopsis of the measure at least one time not later than one week before the election in accordance with Section 12111 of the Elections Code. Section 6. Approval. Under Article XIII C of the Constitution, the vote requirement for this measure to pass shall be a majority of those casting ballots on the measure (50% plus 1). Section 7.California Environmental Quality Act. The City Council hereby finds and determines that this resolution is exempt from the California Environmental Quality Act, Public Resources Code Sections 21000 et seq. ("CEQA") and 14 Cal. Code Re. Sections 15000 et seq. ("CEQA Guidelines"). The calling and noticing of an election for the submission of a ballot measure to voters is not a project within the meaning of CEQA Guidelines 15378. The tax submitted to the voters is a general tax that can be used for any governmental purpose; it is not a commitment to any particular action or actions. As such, under CEQA Guidelines Section 15378 (b)(4), the tax is not a project within the meaning of CEQA because it creates a government funding mechanism that does not involve any commitment to any specific project that may result in a potentially significant physical impact on the environment. If revenue generated by the tax were used for a purpose that would have such an effect, the City of El Segundo would undertake the required CEQA review for that particular project. Therefore, pursuant to CEQA Guideline Section 15060 CEQA analysis is not required. Section 8. Canvass. The Board of Supervisors is authorized to canvass the returns of the Election pursuant to Section 10411 of the Elections Code. Section 9. Conduct of Election. Pursuant to Section 10002 of the Elections Code, the Board of Supervisors is requested to permit the County Clerk to render all services specified by Section 10418 of the Elections Code relating to the election, for which services the City agrees to reimburse the County, in accordance with current County pro -rations and allocation procedures. Section 10. Filing with County. The City Clerk shall file a certified copy of this Resolution with the County Registrar Recorder/County Clerk Office. Section 11. Ballot Arguments and Rebuttals. A. All arguments and rebuttals for the ballot measure must comply with Elections Code § 9280 et seq., including, without limitation, the following requirements: 1. Ballot arguments must not exceed 300 words in length; 2. Ballot arguments cannot be accepted unless accompanied by the printed name and signature or printed names and signatures of the author or authoirs submitting it, or if submitted on behalf of an Page 1124 of 1213 organization, the name of the organization and the printed name and signature of at least one of its principal officers who is the author of the argument. 3. No more than five signatures may appear with any ballot argument submitted. B. Pursuant to Elections Code § 9282(b), the City Council authorizes to file a written argument for the ballot measure on behalf of the City Council. C. Pursuant to Elections Code § 9282(b), an indivdual voter who is eligible to vote on the ballot measure, or a bonafide association of citizens, or a combination of voters and associations may file a written argument for or against the ballot measure. D. Ballot arguments must be submitted to the City Clerk on or before August 19, 2022. E. Pursuant to Elections Code § 9285(a), the City Clerk will send a copy of the selected arguments for and against the ballot measure to the necessary parties. F. The City Council's procedures regarding rebuttals adopted via Resolution No. will apply to the ballot measure contemplated in this Resolution, including, without limitation, the following: the authors of arguments for or against the ballot measure may prepare and submit a rebuttal argument or authorize, in writing, nother person or persons to prepare, submit, or sign the rebuttal; the authors of arguments for or against the ballot measure must submit any rebuttal to the City Clerk on or before August 29, 2022; andt rebuttals may not exceed 250 words in length. Section 12. City Attorney Impartial Analysis. The City Council directs the City Clerk to deliver a copy of the City Initiative ballot measure to the City Attorney who will prepare an impartial analysis of the proposed measure pursuant to Elections Code § 9280. The City Attorney must file the impartial analysis with the City Clerk on or before August 19, 2022 and may not exceed 500 words in length. Section 13. Implementation. The City Clerk and City Manager are authorized to take all actions as necessary to effectuate the purposes of this resolution and the election. The City Clerk and City Attorney are authorized to make any typographical, clerical, and non -substantive corrections to this resolution as may be deemed necessary by the Los Angeles County Registrar Recorder/County Clerk. Section 14. Effective Date. This Resolution shall be effective immediately upon adoption. Page 1125 of 1213 PASSED AND ADOPTED this day of 12022. Drew Boyles, Mayor STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Tracy Weaver, City Clerk of the City of El Segundo, California, hereby certify that the whole number of members of the City Council of the City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the day of , 2022, and the same was so passed and adopted by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Tracy Weaver, City Clerk APPROVED AS TO FORM: MARK HENSLEY, CITY ATTORNEY Joaquin Vazquez, Deputy City Attorney Page 1126 of 1213 EXHIBIT "A" CANNABIS BUSINESS TAX Page 1127 of 1213 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO SUBMITTING TO THE CITY VOTERS A BALLOT MEASURE TO ESTABLISH A BUSINESS TAX ON BUSINESSES WHICH SELL, DISTRIBUTE, MANUFACTURE, AND CULTIVATE CANNABIS INCLUDING INDUSTRIAL HEMP AND HEMP PRODUCTS, REQUESTING LOS ANGELES COUNTY TO PROVIDE SPECIFIC ELECTION SERVICES, AND SETTING REQUIREMENTS FOR FILING WRITTEN ARGUMENTS, AND DIRECTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS. WHEREAS, Sections 37101 and 37100.5 of the California Government Code authorize the City to levy a license tax, for revenue purposes, upon business transacted in the City; and WHEREAS, as a result of recent voter -approved changes to state law and new state regulations being implemented, there has been a very strong interest by cannabis businesses to open in the City; and WHEREAS, the California Industrial Hemp Farming Act, (Government Code Section 81600 et seq. and related regulations) authorize the commercial production of Industrial Hemp in California; and WHEREAS, the City Council will consider enactment of a cannabis and hemp regulatory ordinance; and WHEREAS, if cannabis and hemp businesses are authorized, they are likely to create demands upon City services, and the City's current tax system does not currently impose any taxes on cultivation, manufacturing, distribution, testing lab and retail cannabis businesses, aside from generally applicable municipal taxes; and WHEREAS, the City Council desires to adopt a tax ordinance in order to impose the tax upon cannabis and hemp businesses, to be known as the "Cannabis Business Tax"; and WHEREAS, proceeds of the Cannabis Business Tax will be used to offset demands on City service and to augment the City's General Fund; and WHEREAS, the Cannabis Business Tax cannot be imposed without majority voter approval; and WHEREAS, the City Council desires to submit a Cannabis Business Tax measure to the voters of the City at a General Municipal Election to be held on Tuesday, November 8, 2022, and to be consolidated with the general municipal election and the statewide election to be held on that date. Page 1128 of 1213 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO RESOLVES AS FOLLOWS: Section 1. Recitals. The City Council hereby finds and determines that the foregoing recitals are true and correct and incorporated herein by reference. Section 2. Proposal. The City Council hereby proposes that the voters adopt an ordinance (hereafter also referenced as "measure") establishing a Cannabis Business Tax. The proposed ordinance submitted to the voters is entitled "An Ordinance of the City of El Segundo, California Adding Chapter 17 (Cannabis Business Tax) to Title 4 of the El Segundo Municipal Code Establishing a Tax on Cannabis and Hemp Business Activities within the City." The full text of the ordinance is attached to this Resolution as Exhibit "A" and incorporated by reference. The full text of the proposed ordinance is not required to be printed in the Sample Ballot and Voters Pamphlet. However, the full text shall be made available to the public and to any voter at the County Registrar Recorder/County Clerk Officed and the El Segundo City Clerk. Section 3. Election and Consolidation. A. The City Council adopted Resolution No. 5337 to call and give notice of the City's general municipal election (the "City Election") to take place on November 8, 2022. B. The City Council adopted Resolution No. 5338 requesting Los Angeles County (the "County") to consolidate the City Election with the County - administered general election to also be held on November 8, 2022. C. The City Council requests that the County's consolidation of the City Election include the ballot measure proposed in this Resolution for all relevant purposes. Section 4. Ballot Question. The question submitted by Section 4 of this Resolution shall appear on the ballot as follows: Shall an ordinance (a "yes" vote taxing cannabis does "not" make cannabis businesses legal in El Segundo; it creates a tax YES in case a cannabis business ever becomes legal) funding general municipal expenses such as police, fire, streets, and parks, by establishing taxes upon cannabis businesses not to exceed $20 per square foot for cultivation and 10% of gross receipts for other cannabis businesses, until NO ended by voters, generating approximately $600,000 to $1,500,000 annually, be adopted? Page 1129 of 1213 Section 5. Publication of Measure. The City Clerk is directed to publish a synopsis of the measure at least one time not later than one week before the election in accordance with Section 12111 of the Elections Code. Section 6. Approval. Under Article XIII C of the Constitution, the vote requirement for this measure to pass shall be a majority of those casting ballots on the measure (50% plus 1). Section 7.California Environmental Quality Act. The City Council hereby finds and determines that this resolution is exempt from the California Environmental Quality Act, Public Resources Code Sections 21000 et seq. ("CEQA") and 14 Cal. Code Re. Sections 15000 et seq. ("CEQA Guidelines"). The calling and noticing of an election for the submission of a ballot measure to voters is not a project within the meaning of CEQA Guidelines 15378. The tax submitted to the voters is a general tax that can be used for any governmental purpose; it is not a commitment to any particular action or actions. As such, under CEQA Guidelines Section 15378 (b)(4), the tax is not a project within the meaning of CEQA because it creates a government funding mechanism that does not involve any commitment to any specific project that may result in a potentially significant physical impact on the environment. If revenue generated by the tax were used for a purpose that would have such an effect, the City of El Segundo would undertake the required CEQA review for that particular project. Therefore, pursuant to CEQA Guideline Section 15060 CEQA analysis is not required. Section 8. Canvass. The Board of Supervisors is authorized to canvass the returns of the Election pursuant to Section 10411 of the Elections Code. Section 9. Conduct of Election. Pursuant to Section 10002 of the Elections Code, the Board of Supervisors is requested to permit the County Clerk to render all services specified by Section 10418 of the Elections Code relating to the election, for which services the City agrees to reimburse the County, in accordance with current County pro -rations and allocation procedures. Section 10. Filing with County. The City Clerk shall file a certified copy of this Resolution with the County Registrar Recorder/County Clerk Office. Section 11. Ballot Arguments and Rebuttals. A. All arguments and rebuttals for the ballot measure must comply with Elections Code § 9280 et seq., including, without limitation, the following requirements: 1. Ballot arguments must not exceed 300 words in length; 2. Ballot arguments cannot be accepted unless accompanied by the printed name and signature or printed names and signatures of the author or authoirs submitting it, or if submitted on behalf of an Page 1130 of 1213 organization, the name of the organization and the printed name and signature of at least one of its principal officers who is the author of the argument. 3. No more than five signatures may appear with any ballot argument submitted. B. Pursuant to Elections Code § 9282(b), the City Council authorizes to file a written argument for the ballot measure on behalf of the City Council. C. Pursuant to Elections Code § 9282(b), an indivdual voter who is eligible to vote on the ballot measure, or a bonafide association of citizens, or a combination of voters and associations may file a written argument for or against the ballot measure. D. Ballot arguments must be submitted to the City Clerk on or before August 19, 2022. E. Pursuant to Elections Code § 9285(a), the City Clerk will send a copy of the selected arguments for and against the ballot measure to the necessary parties. F. The City Council's procedures regarding rebuttals adopted via Resolution No. 5340 will apply to the ballot measure contemplated in this Resolution, including, without limitation, the following: the authors of arguments for or against the ballot measure may prepare and submit a rebuttal argument or authorize, in writing; no other person or persons to prepare, submit, or sign the rebuttal; the authors of arguments for or against the ballot measure must submit any rebuttal to the City Clerk on or before August 29, 2022; andt rebuttals may not exceed 250 words in length. Section 12. City Attorney Impartial Analysis. The City Council directs the City Clerk to deliver a copy of the City Initiative ballot measure to the City Attorney who will prepare an impartial analysis of the proposed measure pursuant to Elections Code § 9280. The City Attorney must file the impartial analysis with the City Clerk on or before August 19, 2022 and may not exceed 500 words in length. Section 13. Implementation. The City Clerk and City Manager are authorized to take all actions as necessary to effectuate the purposes of this resolution and the election. The City Clerk and City Attorney are authorized to make any typographical, clerical, and non -substantive corrections to this resolution as may be deemed necessary by the Los Angeles County Registrar Recorder/County Clerk. Section 14. Effective Date. This Resolution shall be effective immediately upon adoption. Page 1131 of 1213 PASSED AND ADOPTED this day of 12022. Drew Boyles, Mayor STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Tracy Weaver, City Clerk of the City of El Segundo, California, hereby certify that the whole number of members of the City Council of the City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the day of , 2022, and the same was so passed and adopted by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Tracy Weaver, City Clerk APPROVED AS TO FORM: MARK HENSLEY, CITY ATTORNEY Joaquin Vazquez, Deputy City Attorney Page 1132 of 1213 EXHIBIT "A" CANNABIS BUSINESS TAX Page 1133 of 1213 {.,rVoy City Council Agenda Statement ELSEGUNDO Meeting Date: June 21, 2022 Agenda Heading: Staff Presentations Item Number: D.16 TITLE: Resolution to Amend the City's Administrative Code for Management Confidential Series Benefits RECOMMENDATION: 1. Adopt a resolution modifying benefits for Management -Confidential employees and to Chapter 1A2 (Management -Confidential Series) of the El Segundo Administrative Code. FISCAL IMPACT: The fiscal impact over a 12-month period to implement the benefit changes outlined in this report is approximately $48,818. The proposed FY 2022-2023 General Fund Budget which will be submitted to City Council on June 21, 2022, will include sufficient funding for these benefit changes. BACKGROUND: The City has six labor agreements with represented employee groups which set terms and conditions of employment, including salaries and benefits. The Management Confidential Series includes Executive Management, Mid -Management, and Confidential positions which are unrepresented and do not engage in the collective bargaining process. Salaries and benefits for this group are covered under Chapter 1A2 of the City's Administrative Code. Changes are enacted only when brought forward by the City Manager or Human Resources in a resolution for the City Council's consideration. Over time, provisions in the Administrative Code require an update to assist with recruitment and retention of employees, align with best practices, and to comply with CalPERS retirement law provisions. The Council appointed an ad hoc committee to address salary and benefit issues for the unrepresented Management Confidential Series employees. The committee met and developed recommendations that were discussed as part of the closed session regarding labor negotiations for employee organizations on June 7, 2022. Set forth are Page 1134 of 1213 Amendment to the City's Administrative Code June 21, 2022 Page 2 of 6 the proposed changes to the benefits for this unrepresented employee group for the City Council's consideration and approval. DISCUSSION: The following are highlights of proposed changes to Chapter 1A2 of the City's Administrative Code as listed in the attached Resolution: Executive Leave All positions covered under the Management Confidential Series receive Executive Leave, although not all positions in this group are classified as "Executive." This type of leave is more commonly referred to as "Administrative Leave." It is recommended that Executive Leave be renamed "Administrative Leave" to more accurately reflect the types of positions that receive this leave. Currently, employees are automatically granted leave in the amount of 80 hours for Executive Management and 56 hours for Mid -Management and Confidential per calendar year. All employees in this group are classified as "Exempt" under the Fair Labor Standards Act ("FLSA") and are ineligible for overtime pay. The purpose of this yearly leave is to offset the overtime worked. Providing a process in which the annual amount of leave granted would require a recommendation and approval would ensure that employees are more fairly compensated based on the amount of time spent outside normal work hours. It is recommended that Administrative Leave be provided up to 80 hours per calendar year for Executives upon approval of the City Manager and up to 56 hours for Mid - Management and Confidential upon recommendation of the Department Director and approval of the City Manager. This leave has no cash value and cannot be carried over. Restructuring of this leave program may result in minimal savings as the full amount of hours may not be awarded. Exceptional Leave This program provides for up to 80 hours to be awarded, "where sizable amounts of time are expended outside of the normal business hours and beyond the normal requirements of the job." Additionally, this leave can be cashed out and was originally intended to increase the employees' retirement benefits. This leave was also seen as a type of bonus program, but the language is written in such a manner that it seems to be duplicative of the Executive Leave program, with the exception that this type of leave is not automatically granted. This section of the Administrative Code was last amended in September 2009 and does not meet the current definition or requirements of a bonus program to be reported as compensation earnable for retirement purposes. For these reasons, it is recommended that the Page 1135 of 1213 Amendment to the City's Administrative Code June 21, 2022 Page 3 of 6 Exceptional Leave Program for all Management Confidential employees covered under the Administrative Code be eliminated. This will result in a savings of approximately $50,000 per year. Retiree Medical Insurance Contribution All represented labor groups provide the same health contribution for active and retired employees through CalPERS subject to the Public Employee's Medical and Hospital Care Act (PEMHCA). This contribution is $1,650 per month for five of the represented labor groups and $1,550 per month for the City Employees' Group (CEA) group. The active employee health contribution for the unrepresented Management and Confidential group includes a PEMHCA plus a Flexible Dollars amount to equal $1,650 per month. The retiree medical insurance contribution is structured based on retirement date. Currently, employees hired July 1, 2007, through June 30, 2016, receive a PEMHCA amount supplemented up to $1,200 per month. Those hired after July 1, 2016, are eligible for the PEMHCA amount only ($932 or $735). This means that an unrepresented employee retiring today would receive between $718 to $915 less per month for a retiree medical insurance contribution than a represented employee. Providing a retiree medical insurance contribution significantly less for unrepresented employees is a disincentive to promote to management level positions. Equalizing the contribution between the represented and unrepresented groups provides parity and promotes succession planning. Additionally, this benefit can be a successful recruitment and retention tool in the challenging labor market. The cost for this item is de minimis in FY 2022-23. As more eligible employees retire and utilize this benefit in subsequent fiscal years, the cost is approximately $8,616 per year per for Executive and $10,980 per year for Mid -Management and Confidential. The actual cost depends on the number of retirements and the medical plan coverage selected. It is recommended that the "Retiree Medical Insurance Contribution" be amended to provide benefits as listed in the chart below: Page 1136 of 1213 Amendment to the City's Administrative Code June 21, 2022 Page 4 of 6 Hire Date Retiree Medical — City Contribution July 1, 2007, through June 30, 2016 PEMHCA amount supplemented with a City contribution not to exceed $1,200 per month July 1, 2016 and retired prior to June 21, PEMHCA amount only. Currently $932 2022 for Executives and $735 for Mid - Management & Confidential Service retire concurrently from CaIPERS PEMHCA amount supplemented with a and the City of El Segundo after a City contribution to equal highest total minimum of five full-time years of service monthly contribution provided to with the City of El Segundo on or after represented groups. Currently, this June 21, 2022. amount shall not exceed $1,650. Deferred Compensation Plan The City of El Segundo participates in Social Security, coordinated with CalPERS for miscellaneous employees (police and fire employees are exempted). This means that the City and the employees make required contributions to both retirement plans. Social Security required contributions are 6.2% of base salary, up to an adjusted yearly maximum. In our group of ten survey cities used for comparison (including El Segundo), only three other cities (Culver City, Torrance, and Redondo Beach) participate in Social Security. Employees in Executive Management tend to possess a long career in government and typically have not participated in Social Security. In order to realize a Social Security retirement benefit, yearly earnings are averaged over a thirty (30) year period. If there are no taxable Social Security earnings for the year, then "zero" will be used in the average, thus significantly reducing the level of potential retirement benefit. A deferred compensation contribution or employer match is a common benefit provided to executives and eight of our ten survey agencies have such a program. Establishing a 401(a) Defined Contribution Plan for Executive Management employees would be a non-PERSable item to offset the 6.2% required employee payroll tax contribution to Social Security. By offsetting this required contribution, we could potentially increase the pool of interested candidates who may have been dissuaded from applying because of the City's participation in Social Security. It is recommended that the City contribute 6.2% of base salary per pay period, up to the annual Social Security taxable maximum to a 401(a) account for Executives. For earnings in 2022, this base is $147,000. The 401(a) Defined Contribution provision would not apply to employees in the Chief of Police and Fire Chief positions as those are exempted from Social Security. The Elected City Clerk and Treasurer positions Page 1137 of 1213 Amendment to the City's Administrative Code June 21, 2022 Page 5 of 6 shall also be ineligible for this benefit. The cost of this benefit over a twelve-month period is $64,723. Auto Allowance An auto allowance is intended to cover the wear and tear, gas and insurance costs associated with using a personal vehicle for business purposes. Seven of the ten survey agencies provide executives with this benefit in amounts up to $446 per month. It is recommended that the City establish an Auto Allowance for Executive Management positions that are not provided a City vehicle in the amount of $400 per month. Employees provided an auto allowance or a city vehicle would be ineligible for mileage reimbursement. The Elected City Clerk and Treasurer positions shall also be ineligible for this benefit. The cost of this benefit over a twelve-month period is $34,087. The above recommended amendments to the Administrative Code for the Management Confidential Series align with best practices, comply with CalPERS regulations, and support Strategic Plan Goal 3 of developing as an Employer of Choice. Offering a more competitive benefits package will also assist with recruitment and retention of employees in a tight labor market. If approved, Human Resources will work with Finance to implement these changes to the Management Confidential Series compensation plan. CITY STRATEGIC PLAN COMPLIANCE: Goal 3: Develop as a Choice Employer and Workforce Objective: El Segundo is a city employer of choice and consistently hires for the future, with a workforce that is inspired, world -class and engaged, demonstrating increasing stability and innovation. PREPARED BY: Rebecca Redyk, Human Resources Director REVIEWED BY: Rebecca Redyk, Human Resources Director APPROVED BY: Barbara Voss, Deputy City Manager ATTACHED SUPPORTING DOCUMENTS: Resolution Providing for Benefit Changes to Chapter 1A2 Management - Confidential Series - FINAL to TW 22-0616 Page 1138 of 1213 Amendment to the City's Administrative Code June 21, 2022 Page 6 of 6 Page 1139 of 1213 RESOLUTION NO. A RESOLUTION OF THE CITY OF EL SEGUNDO, CALIFORNIA AMENDING THE CITY'S ADMINISTRATIVE CODE TO UPDATE BENEFITS FOR SPECIFIC UNREPRESENTED CLASSIFICATIONS UNDER CHAPTER 1A2 (MANAGEMENT — CONFIDENTIAL SERIES). The City Council of the City of El Segundo does resolve as follows: SECTION 1: Section 1A2.000 of the El Segundo Administrative Code, entitled, "Schedule of Classes by Series," is amended in its entirety to read as follows: "The following is a list of classifications which are covered under this Chapter IA-2. Salaries for authorized positions are identified in Section 1A2.010, below. Executive Management (At -Will) Chief of Police Fire Chief Chief Financial Officer Community Services Director Development Services Director Deputy City Manager Director of Human Resources Director of Public Works Information Technology Services Director Mid -Management Assistant City Clerk (At -Will) Accounting Manager Assistant City Engineer Battalion Chief Building Services Manager City Engineer (At -Will) Communications Manager (At -Will) Deputy City Clerk Deputy City Treasurer II Finance Manager (At -Will) General Services Manager Human Resources Manager (At -Will) Information Systems Manager Librarian II Library Services Manager Park Maintenance Superintendent Planning Manager (At -Will) Recreation Superintendent Risk Manager (At -Will) Senior Librarian Treasury & Customer Service Manager (At -Will) Page 1140 of 1213 Confidential Accountant Executive Assistant Human Resources Analyst Human Resources Technician Management Analyst Payroll Accountant Principal Civil Engineer Senior Civil Engineer (At -Will) Senior Executive Assistant (At -Will) Senior Human Resources Analyst Senior Management Analyst" SECTION 2: Section 1A2.100 of the El Segundo Administrative Code, entitled, "Executive Leave," is renamed and amended in its entirety as follows: "SECTION 1A2.100 ADMINISTRATIVE LEAVE. Executive Management positions shall receive up to 80 hours of Administrative Leave per calendar year upon approval of the City Manager. Mid -Management and Confidential positions shall receive up to 56 hours of Administrative Leave per calendar year upon recommendation of the Department Director and approval of the City Manager. This leave has no cash value and cannot be carried over." SECTION 3: Section 1A2.101 of the El Segundo Administrative Code, entitled, "Exceptional Leave Program," is be repealed in its entirety and deleted. SECTION 4: Section 1A2.107 of the El Segundo Administrative Code, entitled, "Retiree Medical Insurance Contribution," is amended in its entirety as follows: "Employees appointed to positions after July 1, 2007 who concurrently service retire from CalPERS and the City of El Segundo after a minimum of five full-time years of service with the City of El Segundo are eligible to receive a City provided retiree medical insurance contribution." SECTION 5: Section 1A2.108 of the El Segundo Administrative Code, entitled, "Insurance Benefits- Retiree Medical — City Contribution," is amended in its entirety to read as follows as follows: "Executive, Mid -Management, and Confidential employees hired before June 1, 2016, who are subsequently appointed to a position regulated by this Chapter, shall be eligible for a monthly retiree health contribution of up to $1,200. The monthly retiree health contribution will consist of the PEMHCA amount filed by the City with CalPERS supplemented by a City contribution to a healthcare reimbursement account. The amount of the healthcare reimbursement supplement shall be no more than the amount necessary to cover the health insurance premium cost for the employee and eligible dependent(s) for the selected CalPERS health plan, but in no event shall the total monthly Page 1141 of 1213 contribution (PEMHCA contribution + healthcare reimbursement account) exceed $1,200 per month. Executive Management, Mid -Management, and Confidential employees who are hired by the City on or after June 1, 2016, and appointed to a position regulated by this Chapter, shall only be eligible for a retiree medical benefit up to the PEMHCA contribution amount filed by the City with CalPERS. Executive Management, Mid Management, and Confidential employees service retiring concurrently from CalPERS and the City of El Segundo after a minimum of five full-time years of service with the City of El Segundo on or after June 21, 2022, shall be eligible for a retiree medical benefit equal to the PEMHCA amount filed by the City with CalPERS supplemented by a City contribution to a healthcare reimbursement account. The amount of the healthcare reimbursement supplement shall be no more than the amount necessary to cover the health insurance premium cost for the employee and eligible dependent(s) for the selected CalPERS health plan, but in no event shall the total monthly contribution (PEMHCA contribution + healthcare reimbursement account) exceed the amount provided to active employees in the Management Confidential Series. For 2022, this total monthly contribution is $1,650 per month. The Elected City Clerk and Treasurer positions shall also be eligible for this benefit as described in the March 15, 2016 staff report and Resolution 4973 which ties their active and retired allowances for health to the Management Confidential Series. Hire Date Retiree Medical — City Contribution July 1, 2007 through June 30, 2016 PEMHCA amount supplemented with a City contribution not to exceed $1,200 per month July 1, 2016 and retired prior to June 21, PEMCHA amount only 2022 Service retire concurrently from CalPERS PEMHCA amount supplemented with a and the City of El Segundo after a City contribution to equal highest total minimum of five full-time years of service monthly contribution as described in with the City of El Segundo on or after Section 1A2.107 above. For 2022, this June 21, 2022 amount shall not exceed $1,650 SECTION 6: Section 1A2.120 of the El Segundo Administrative Code, entitled, "Deferred Compensation Plan," is amended in its entirety to read as follows: "A Deferred Compensation Plan has been established as a benefit to Executive Management, Mid -Management, and Confidential employees, and each covered employee is eligible to participate in the Plan. The City shall not provide an annual matching contribution. As soon as feasible following adoption of Resolution No. , the City shall establish a 401(a) Defined Contribution Plan for Executive Management employees to offset the 6.2% required employee payroll tax contribution to Social Security. The City shall Page 1142 of 1213 contribute 6.2% of base salary per pay period, up to the annual Social Security taxable maximum. City contributions to the plan shall be calculated on an annual basis and evenly distributed in 26 pay periods per year. For earnings in 2022, this base is $147,000 with a $9,114 maximum City contribution. The 401(a) Defined Contribution provision does not apply to employees in the Chief of Police and Fire Chief positions as those are exempted from Social Security. The Elected City Clerk and Treasurer positions shall be ineligible for this benefit." SECTION 7: The El Segundo Administrative Code is amended by the addition of a new Section 1A2.154, entitled, "Auto Allowance," which will read as follows: SECTION 1A2.154 AUTO ALLOWANCE. Executive Management positions that are not provided a City vehicle shall receive an auto allowance in the amount of $400 per month. Employees provided an auto allowance are ineligible for mileage reimbursement. SECTION 8: Authority. The City Manager or his designee is authorized to take any steps necessary in order to effectuate this Resolution. SECTION 9: Construction. This Resolution must be broadly construed in order to achieve the purposes stated in this Resolution. It is the City Council's intent that the provisions of this Resolution be interpreted or implemented by the City and others in a manner that facilitates the purposes set forth in this Resolution. SECTION 10: Severability. If any part of this Resolution or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable. SECTION 11: The City Clerk is directed to certify the adoption of this Resolution; record this Resolution in the book of the City's original resolutions and make a minute of this adoption of the Resolution in the City Council's records and the minutes of this meeting. SECTION 12: This Resolution is effective upon adoption and will remain effective unless repealed or superseded. PASSED AND ADOPTED this 21st day of June, 2022. Drew Boyles, Mayor Page 1143 of 1213 ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the day of , 2022, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Tracy Weaver, City Clerk APPROVED AS TO FORM: MARK D. HENSLEY, CITY ATTORNEY Joaquin Vazquez, City Attorney Page 1144 of 1213 EXHIBIT "A" BASIC SALARY SCHEDULE Page 1145 of 1213 {.,rVoy City Council Agenda Statement ELSEGUNDO Meeting Date: June 21, 2022 Agenda Heading: Staff Presentations Item Number: D.17 TITLE: Consideration and Direction Regarding the Draft El Segundo Affordable Housing Strategic Plan RECOMMENDATION: 1. Receive and file the draft Affordable Housing Strategic Plan. 2. Provide feedback and direction to staff and consultants regarding affordable housing program recommendations and next steps. FISCAL IMPACT: There is no fiscal impact in the development of the City's Affordable Housing Strategic Plan. BACKGROUND: On September 01, 2020, the City released a Request for Qualifications ("RFQ") seeking an affordable housing services provider to assist in the development and management of affordable housing units and services within the City, as well as the fulfillment of the City's Regional Housing Needs Assessment ("RHNA") for affordable housing production goals. On February 16, 2021, the City Council agreed to enter into an Exclusive Negotiating Agreement with Many Mansions to serve as the City's affordable housing services provider. On October 5, 2021, the City Council entered into a Professional Services Agreement with Many Mansions; the agreed upon services included the development of an Affordable Housing Strategic Plan ("AHSP"), to be presented to City Council by June 2022, with an emphasis on fulfilling the 6th cycle RHNA goals. A joint public workshop and study session with the City's Planning Commission was held on March 24, 2022, to provide an opportunity for the Commission and the public to provide input on the AHSP prior to the completion of a draft for additional public Page 1146 of 1213 Affordable Housing Strategic Plan June 21, 2022 Page 2 of 2 hearings. The list of initiatives to encourage affordable housing set forth in the draft AHSP support, augment, and effectuate the Housing Programs identified in the City's Housing Element Update, which was adopted on February 1, 2022, by the City Council. This AHSP also aligns with the Housing Goals and Policies articulated in the Housing Element. DISCUSSION: Many Mansions has worked with City staff and held a study session with the Planning Commission to develop the draft AHSP. The list of initiatives to encourage affordable housing set forth in the draft AHSP support, augment, and effectuate the Housing Programs identified in the City's Housing Element Update, which was adopted on February 1, 2022, by the City Council. This AHSP also aligns with the Housing Goals and Policies articulated in the Housing Element. City Council is being asked to review the attached draft AHSP attached and provide feedback to staff and Many Mansions on existing and proposed affordable housing programs. Feedback will be incorporated into the final draft AHSP and brought back before City Council for formal adoption. Is] 11 VA63I:7_r I xr] [y ;J A_161 Keel Lys I» /_V 141:9 Goal 5. Champion Economic Development and Fiscal Sustainability Objective 5A: El Segundo promotes economic growth and vitality for businesses and the community. PREPARED BY: Michael Allen, AICP, Development Services Director REVIEWED BY: Michael Allen, AICP, Development Services Director APPROVED BY: Barbara Voss, Deputy City Manager ATTACHED SUPPORTING DOCUMENTS: 1. El Segundo Affordable Housing Strategic Plan- Draft 2. Affordable Housing Strategic Plan Presentation Page 1147 of 1213 ffordabi trategiwc sing Page 1148 of 1213 Table of Contents Summary..........................................................................................................................................2 Background......................................................................................................................................2 Overview of Affordable Housing...................................................................................................4 Housing -Related Public Outreach and Engagement........................................................................7 Housing Efforts Underway........................................................A ..................................9 Opportunities to Create/Preserve Affordable Housing .................................................12 Conclusion..................................................................................................................17 Appendix A: Commonly Used Terms in Affordable Housir .................... ........................18 Citv's Affordable HousinLy Consultant Many Mansions, a California Non -Profit Corporation Contact: Alexander Russell, Executive Vice President/COO (805) 496-4948 ext. 220 / alex@manymansions.org 1259 E. Thousand Oaks Blvd., Thousand Oaks, CA 91362 p: (805) 496-4948 • f. (805) 497-1305 • www.manymansions.org 1 Page 1149 of 1213 Summary The City of El Segundo ("City") has a State -mandated goal to build 390 units of affordable housing for low- and moderate -income residents, of which approximately 40% of residents would qualify. The City Council approved the El Segundo, January 2022 Housing Element Update on February 1, 2022. This document identifies certain steps that the City must take in order to meet these State -mandated housing goals. However, it is extremely rare for a City to meet these State housing goals, so the City Council decided to Mansions, to create an Affordable Housing Strategic Plan ("AHSP" opportunities that are consistent with the Housing Element and housing in the City. The projected housing needs for each city and are identified by the Southern California known as the Regional Housing Needs of creating 521 units; with 207 of those uni households (less than 30%/5 reserved for low-income from the previous (5th) consultant, Many AHSP outlines fifteen of affordable Southern California region (SCAG) through a process has a RHNA obligation /very low-income or AMI, respectively), and 99 units f the AMI); these figures include carryover Exti:eMeJIMPEry Law 18 189 207 39.7°0 Lava L11C4 11 88 99 19.0°10 Modeiare hicallh, 0 94 84 16.1% Above If deiate liqlWie JW 0 131 131 25.1% Total 29 492 521 100.0% Note: The Citv has a RIL A allocation of 207 very low income units (inclusive of extremelq low income tuuts). Ptusttant to State late (AB 2634), the City must project the number of extremely low income housing needs based on Census income distribution or assume 50% of the very low income units as extremely low- Assuming an even split, the City's RI-LNA allocation of 207 very low income units may be divided into 104 very Iota and 103 extremely low income units- However for pxuposes of identif_ i adequate sites for the RHN A allocation} State late does not mandate the separate acoonntuig far the extremely low income category. * Inchules the 51h Cycle Housing Element shortfall of 18 extremely/very low and 11 low income units- Scnuce: Southern California Association of Goremments (SCAG), 6d, Cycle Final R12 A Allocation Plan, 2021 1 All figures in this section are from the City of El Segundo, January 2022 Housing Element Update approved by City Council on February 1, 2022. 2 Page 1150 of 1213 Meeting these RHNA goals will be challenging as no deed -restricted affordable housing units currently exist in the City [(per Gov. Code § 65583 (A) (8)), Park Vista, the senior living complex owned by the City, does not meet this strict definition and therefore does not qualify as affordable housing] and just 53 total housing units have been created since 2010. Making substantial progress towards meeting the RHNA goals is important for several reasons. First, California's Housing and Community Development Department (HCD) launched a Housing Accountability Unit (HAU) in 2021, which is "empowered enforcement steps to bring municipalities into compliance with persistent noncompliance. "2 This includes fines and loss of locqwtri Another reason the City desires to create more percent of the total households in the City earn of which twenty-five percent of total households 7.8% (1,306) of the City's residents are living in disabled, and 0.3% (>50 people) are of El Segundo's population are limited. and new homes in El Segundo purchase price of $359,3 affordable housing is overcrowded, or lost to Pe escalating A goals in the event of JLer housing decisions. housing is about forty than 120W f the AMI), (less than 80% of the AMI). , while 7.8% (1,306) are for this substantial segment condos, single-family homes, beyond the maximum affordable as moderate income. Naturally occurring are or may become dilapidated, point to the need for a thoughtful, the Hosing Element to create and environment safe, and high -quality affordable housing for all of On September 91, 2020, the City released a Request for Qualifications (RFQ) seeking an affordable housing services provider to assist in the development and management of affordable housing units and services within the City, as well as the fulfillment of the City's RHNA affordable housing production goals. 2 Governor Newsom Si ng s Legislation to Increase Affordable Housing Supply and Strengthen Accountability, Highlights Comprehensive Strategy to Tackle Housing Crisis, Office of Governor Gavin Newsom, September 28, 2021. 3 Page 1151 of 1213 On February 16, 2021, the City Council agreed to enter into an Exclusive Negotiating Agreement with Many Mansions to serve as the City's affordable housing services provider. On October 5, 2021, the City Council entered into a Professional Services Agreement with Many Mansions; the agreed upon services included the development of an Affordable Housing Strategic Plan (AHSP) with an emphasis on fulfilling the 6th cycle RHNA goals. A joint public workshop and study session with the City's Planning Commission was held on March 24, 2022, to provide an opportunity for the Commission the public to provide input on the AHSP prior to the completion of a draft for additional c hearings. The list of initiatives to encourage affordable augment, and effectuate the Housing Programs ident which was adopted on February 1, 2022, by the City Housing Goals and Policies articulated in the Housir Overview o Affordable housing is generally Development as "housing in Aft income for housing costs uc The populations se "special needs ti 1 Plan: ➢ Sen ➢ Large h olds ➢ The homeles ➢ Military veterans ➢ Farmworkers ➢ Persons with disabilities P support, ,ment Update, .ks with the r.SlWartment of Housing and Urban paying no more than 30 percent of gross re deve7upwUnt of affordable housing include the following the 2021 — 2029 Housing Element of the City's General Occupants of affordable housing units often include essential workers, at -risk young adults, and survivors of domestic violence and human trafficking. 3 Glossary of Terms to Affordable Housing, U.S. Department of Housing and Urban Development, August 18, 2011 4 Page 1152 of 1213 Affordable housing development is a multi -year process involving multiple phases, stakeholders and funding sources. It can be summarized with the following graphic: loFVFi nF vl F i � 1 1 U1 �1 1. Developing 2. Assessing the Project Project 3. Project 3-5 YEARS Affordable housing is generally built minded for -profit developers. housing authorities as resources necessary for as Many Mansions, or civically established with entities including local produce the funding and other housing communities. of affordable housing developments meet or exceed examples of what affordable housing looks like: Hillcrest Villas, 60 apartments, Thousand Oaks Hacienda de Feliz, 25 apartments, Thousand Oaks Walnut Street, 24 apartments, Moorpark li I... �l Mountain View, 77 apartments, Fillmore 6 Vista Campanario, 60 Apts. & 8 For -sale, Camarillo 5 Page 1153 of 1213 In addition, affordable housing developments often offer on -site services to residents free of charge. These may include: ➢ Children's homework tutoring programs ➢ Children's summer camps ➢ Life skills workshops on topics including money management, nutrition, and health care ➢ Job skills workshops ➢ Supportive services for homeless residents including case mana nt, mental health services, and substance abuse treatment services Such services may be provided by the developer provide opportunities for residents to build the knowled; independent living. , Benefits of affordable housing include: ➢ Allows lower -income persons, communities they grew up in ➢ Improves educational out e ➢ Reduces incarceratio re to reside in the s), and ➢ Improves health omes bucing ov�rowding, improving living conditions, and enabling more dLnic ey me nt on healthcare costs ➢ Boostsy by adding construction -related employment and enabling a ➢ For the systems, such �#ent on consumer goods and services to attract and retain employees, allowing them to remain ru ieconomy tion, produces significant savings on public health and safety police and fire departments. The benefits of Los Angeles County's 105,397 affordable homes include 312,110 jobs supported per year, $12,052,000,000 in wages and business income generated per year, and $361,000,000 per year in pediatric health savings from living in a lower poverty community. This data points C. Page 1154 of 1213 to the positive impact affordable housing developments have on the wider community/locality in which they are based.' Housing -Related Public Outreach and Engagement City staff and consultants have implemented multiple outreach initiatives to date with the goal of gathering community input to shape its housing initiatives. The following is a summary of outreach activities: ➢ Community meeting on April 13, 2021 ➢ Development of a City webpage for the Housing ElemeApda ➢ Community survey ➢ YouTube video regarding Housing Element U ➢ Social media (Facebook, Twitter, City's web' Postcards to agencies, local business, non-profi Notices published in El Segundo H&&j6LAp1 Joint Planning Commission/City Planning Commission revj6Vof ➢ City Council administered by ➢ Preference for facilities , & June 10, 2021 4, 2021 30, 2021 & January 13, Pig Element on February 1, 2022 Affordable Housing Strategic Plan on March inity Housing Survey (over 1,000 survey participants) between April 1 and May 17, 2021, indicated the following: housing to be built east of Pacific Coast Highway (25.6%), in Smoky Hollow (22.9%), along Pacific Coast Highway (19.3%), or East Imperial Ave. (19.1%): 4 Affordable Housing Map & Benefits Calculator, California Housing Partnership, data last updated October 25, 2021. 7 Page 1155 of 1213 Please rank from 1-5, with 1 being your first choice. in N.vhat area of E1 Segundo should new housing be built? East of PC (Imperial to 1st El Segundo Blvd. 2nd 22.9% Smoky Hollow Ord 19 3% Along PCH i El Segundo 4th 19.1% 5th Dc,vntoK L -4 Source: June 14, 2021, El Segundo Housing Element Update Joint ➢ A desire to see more of the follow* types commercial sites to accommodate m uses commercial sites to resi uses (2 d wor (19%). In your opinion, Commission Study Session. ity: repurposing of office and osing of office and housing in the Smoky Hollow I ou like to see more of in El Segundo? Accessory Repurposing of Repurposing of Workforce Workforce Housing on Repurposing of Dwelling Units office and office and housing in the housing in church sites surplus school (ADUs) commercial commercial Smoky Hollow Dowrrtowr property (if sites to sitesto everidentified residential accommodate by the School uses mixed uses District)for residential uses Source: June 14, 2021, El Segundo Housing Element Update Joint City Council/Planning Commission Study Session. 8 Page 1156 of 1213 Business Community Input The El Segundo Economic Development Corporation (ESEDC) articulated the need for more housing opportunities that enable younger professionals to reside in the City, noting that employees thrive on integration of work/life (e.g. housing) within the same city. The consensus was that more housing is needed in the City for the business community to thrive. Loss of talent is a significant issue for employers here in El Segundo • inability to get top tale employers here in El Sj • Without tali matter how Segundoi,*g • Empd Furth surrou gnificant issue for no El rceget pushed to live base - either distant suburbs employers, thrive on an JLe within the same city finofIRWousing issues, companies choose to remain here in El Segundo for nded period of t,i,me. Source: January 18, 2 ndo uncil Strategic Planning Updates. ousin Efforts Underwai The HoProgr,Win the El Segundo Housing Element for the 6th Cycle, are a good start in addressing tMrs unmet housing needs. Four of these Programs (3, 4, 5, and 8) in particular, have the capacity to further the City's affordable housing production efforts. Each of the Housing Programs are effectuated by action -oriented objectives bound to assigned deadlines, located in the "Objectives and Timeline" subsection of each Program. In the table below, the collective objectives of Housing Programs 3, 4, 5, and 8 are sorted by deadline in order to create a conceptualization of the City's "action plan" for affordable housing. �9 Page 1157 of 1213 Deadline Objective Program 2022 In 2022, update City website to provide information of Program 3: Accessory ADU resources, such as grants available to Dwelling Units (ADU) homeowners for ADU construction from the California (Bullet #2) Housing Finance Agency (Ca1HFA). June 2022 By June 2022, complete ESMC revisions to address Program 8: El Segundo density bonus, SRO, and transitional housing as part of icipal Code the City's SB 2 grant efforts. MC) Amendments June 30, Develop Affordable Housing Strategic Plan by June gram 4: Inclusionary 2022 2022, and implement the Affordable Housing S a is Ordinance and Plan utilizing the services of Many Mansio Affor Housing Strategy Summer Establish the Inclusionary Housing prog y er Program 4: Inclusionary 2022 2022. Housing Ordinance and Affordable Housing Strategy October 15, ➢ By October 1 rezon to sites to Program 5: Provision of 2022 accomm the 2 it hortfall carry Adequate Sites over the 5th c using ment. ➢ By Octo 2, ame ESMC to provide a of projects on rezoned sites for lower 1 e if the project provides 20 percent o units as affordable housing for lower ncome h holds. ➢ r 15, 2022, develop objective design Stan rds for residential development consistent with SB 330. By the end Establish written procedures to streamline affordable Program 4: Inclusionary of 2022 housing pursuant to SB 35 by the end of 2022. Housing Ordinance and Affordable Housing Strategy 10 Page 1158 of 1213 Beginning Beginning in 2022 and annually thereafter, pursue Program 3: Accessory in 2022 and annually available funding to facilitate ADU construction, Dwelling Units (ADU) thereafter including affordable ADUs. End of ➢ Develop incentives and tools to facilitate ADU Program 3: Accessory 2023 construction by the end of 2023, with the goal of Dwelling Units (ADU) achieving 80 ADUs in eight years. (Bullet #1) ➢ By the end of 2023, complete ESMC revisions to address provisions for residential care facilities (for ram 8: El Segundo seven or more persons), emergency shelters, low unicipal Code barrier navigation centers, supportive housin C) Amendments employee housing, and reasonable (Bu and #3) accommodation. ➢ By the end of 2023, consider an a strat' subdivision process for projects with _ ts. 2024 Monitor ADU construction 2024 to de ne Program 3: Accessory if adjustments to incentives a ols ary Dwelling Units (ADU) meet the City's projected goal. essa adjustments to ' nd too ithin six months. October 15, ➢ By O er 15, 20 rezone a ate sites for the Program 5: Provision of 2024 6th c ery low income, Adequate Sites w in 79 moderate income, and 100 ora ome units). 4(ot y O15,20 4, update Downtown Specific an to in de additional opportunities for ide development. Ongoing ContifIW facilitate affordable housing development Program 4: Inclusionary through incentives and technical assistance. Housing Ordinance and Affordable Housing Strategy Additional efforts are needed to encourage the development of affordable housing as the Programs listed in the Housing Element are unlikely to produce sufficient units to meet the City's RHNA goals. Specifically, ... 11 Page 1159 of 1213 ➢ The Site Inventory properties identified in the Housing Element (HE) are privately owned, and its owners may not be willing to sell at a feasible price ➢ The City is primarily built out, and many existing parcels are too small (even if assembled) to be feasible ❖ Based on land costs, escalating construction costs, rising interest rates, & governmental funding requirements that favor larger projects, it is necessary to build > 30 units (really 50+ units) for feasibility as an affordable ho ing development. ❖ Aside from the approved Pacific Coast Commons (PCC) t, a minimal number of site(s) identified in the HE can accommodate >30 ➢ It is very unlikely that market -rate developments will e le to e city's RHNA goals, especially the very low-income units. For ple, despite bei first apartment project approved in 30+ years, be' rg(the capacity ofall other rezoning sites, and denser and taller than allo (e.g. 90 units/acre vs. the 30/50 units/acre for the rezoning sit the PCC pronly create 32 affordable housing units (including just 3 ve unifore, it would take 3.41 PCC projects to meet the City's low- me and 69 PCC projects to meet the very low-income g Therefore, additi measur outline this Affordable Housing Strategic Plan need to be taken to meet the rtunINk to'�eate/Preserve Affordable Housin Thelq&mnendationo this Affordable Housing Strategic Plan focus on unlocking land, reducing unnec reg n, reducing risk, fostering innovation, and ensuring adequate and affordable capital to more affordable housing. Furthermore, these fifteen opportunities will effectuate many of the housing policies identified in the 2022 Housing Element Update (approved on February 1, 2022 by the City Council) with tried-and-true industry initiatives. The following is a list of recommendations (in no particular order): 1. Use of the Affordable Housing ("AH") Fund ($5.3 million) to encourage affordable housing development i. Provide financial assistance to affordable housing developers - If suitable site(s) are readily available, providing financial assistance to affordable housing developers to 12 Page 1160 of 1213 2. 3. El build affordable housing units on the site(s) allows the developer to leverage those initial funds with various state and federal resources, stretching those dollars and maximizing the amount of affordable units. ii. Land Banking - Land banking is the process by which a city buys a site it believes to be suitable for future development. Following the purchase, the City may undergo a Request for Proposal process to procure a developer or implement another strategy to encourage the development of affordable housing on that site. Pay developers to add and/or maintain affordable the option of paying market -rate developers or example, cities may encourage developers, who an inclusionary housing requirement, to units that are at -risk of converting to mar Further explore the creation of Inclusionary market -rate developers to assist in Segundo. An alternative to an inclusionary housing guidelines, in the to developers about W - Cities may exercise eed restrict units. For ding m -rate units without restricted r maintain felines. Opportunities exist for affordable housing units in El 0 is the development of )current, that provides clarity terms but also allows flexibility for a deal -by -deal basis. credit. This recommendation requires 's Senior Housing Commission. Park Vista does not qualify in Gov. Code § 65583 (A) (8)). Refinancing this property that will deed -restrict the property as low-income to count towards RHNA credit. Additionally, refinancing funds for any desired rehabilitation of Park Vista. This process existing residents nor raise rents for any of the tenants. Focus affordable housing efforts between Imperial, El Segundo Blvd., and PCH. This part of the city is in a Highest Resource area, which makes a project much more competitive for tax-exempt bonds and low-income housing tax credits, which are the most important funding sources to build affordable housing. Therefore, it unlikely that any non- inclusionary affordable housing units will be created in other parts of the city. This area includes Smokey Hollow (the #2 neighborhood for housing to be built from the community survey), the west side of PCH between Imperial and El Segundo Blvd. (the #3 13 Page 1161 of 1213 neighborhood from the survey), E. Imperial Ave. (the #4 location per the survey), and downtown El Segundo (along Main Street) (the #5 neighborhood for housing to be built from the community survey). Also, this area is in close proximity to amenities, which is consistent with government funding and the community survey results. Finally, the community survey also identified housing types found in this area. For example, "repurposing office and commercial sites to mixed uses" was the #1 housing type at 28% and "repurposing office and commercial sites to residential uses" w the #2 housing type at 22%, and workforce housing in smokey hollow was the #3 h g type from the community survey. 5. Encourage multifamily residential consistent with the A M ne in the Downtown Specific Plan as walkable developmen duce traffic, inc consumerism, and help attract younger pro als. Co tent with the ove focus area and the El Segundo Economic Developmen on (ESEDC) notation that employees thrive on integration of wo life within t e city, the drafting of the Downtown Specific Plan presents an or the o explore, with assistance from stakeholders including the ESED we 's own Economic Development staff, downtown -based h ortun at attract and retain talented young professionals in El S do. 6. Consider designa Civi as surplus land & open the opportunity for affordable housing. A overnment may own "properties that include buildings that are and ze , t, o onger useful for their original purpose."5 Building on su city -owned la rovi by cities to affordable housing developers (for example, as a re f complian ith the California Surplus Land Act) generally reduces the risk profile of a able sing and facilitates key phases of the development process such as solicitation of c unity feedback. The El Segundo Civic Center is one example of a property that the City may consider re -envisioning as an affordable housing opportunity. 7. Allow multifamily residential consistent with the RHNA MU-0 zone in all commercial zones. A number of jurisdictions allow residential development in their commercial zones. This allows housing near jobs, transportation, and other important community amenities while providing customers and workers for nearby businesses. This has become s Use of Publicly Owned Property for Affordable Housing, Local Housing Solutions 14 Page 1162 of 1213 increasingly prevalent as brick -and -mortar commercial centers have struggled from online shopping and remote working. 8. Explore a religious institution overlay. Of the sites listed in the Housing Element's Site Inventory, a few church sites demonstrated high development opportunity. Many faith - based organizations not only have underutilized land, they have both "mission -oriented and financial reasons for using their land assets."6 The City of Pasadena is an example of a jurisdiction exploring residential development on this type of land: P sadena is proposing a Religious Facility Housing zoning code amendment that would mixed -income housing on properties owned by religious and faith -based i S.7 El Segundo's Housing Element has identified two church sites (Site a 05 Lom d Site 8 at 361 Richmond Street) as candidate sites for rezoning to ed-use overlay. type of religious institution overlay would expand the of pote 1 religious properties that could be redeveloped. 9. Explore the use of Enhanced Infrast cture Finan istricts (EIFDs) to raise funds for the AH fund. EIFDs are tools to c deve ent projects within a geographic boundary utilizing tax incre nt f 1 housing that is developed must be affordable. There are prove s in California; while several jurisdictions in the state are in pro of cre g their EIFDs.' 10. Explore obtainin to Pr nation —City and projects more competitive for State housin fun ocal governments can apply to receive a pro -housing designa ' wa the 'fornia Department of Housing and Community De ment (HCD). 'sdicti s that have been awarded pro -housing designations receiv dvantage s as priority processing or funding points when applying for competitiv rda ousing development state funding. 10 The City of Sacramento is the only jurisdictio has been awarded this designation to date; actions taken by the City of Sacramento to help attain the pro -housing designation included "waiving fees for affordable housing construction, allowing housing by right in commercial corridors, speeding approvals for accessory dwelling units, and reducing or eliminating parking 6 David Garcia and Eddie Sun, Maiming the Potential and Identifying the Barriers to Faith -Based Housing Development, Terner Center for Housing Innovation, May 2020. 7 Proposed Zoning Code Amendment: Religious Facility Housing, City of Pasadena, 2022. 8 Enhanced Infrastructure Financing Districts (EIFDs), State of California, 2022. 9 Enhanced Infrastructure Financing District (EIFD), Southern California Association of Governments, 2022. 10 Prohousing Designation Program, California Department of Housing and Community Development, 2021. 15 Page 1163 of 1213 requirements for new housing."11 The City of El Segundo may apply to attain this designation following implementation of the types of affordable housing initiatives outlined in this Strategic Plan. 11. Explore mechanism(s) that enable consistent contributions to the City's Affordable 12 Housing (AH) Fund. Such mechanisms may include commercial linkage fees and other in - lieu fees for new developments. Commercial linkage fees may be charged to developers of new, non-residential buildings including office, retail, industrial, an manufacturing facilities" to generate revenue for the City's Affordable Housi nd. The City of El Segundo may also wish to consider charging in -lieu fees, s in -lieu fee of $5.3 million charged by the City in 2017 to the developer of er sc ite who ultimately did not provide 6 affordable units in accordance w' e permits issue e project (the $5.3 million now comprises the entirety of the <andtructure" le Housing F nd). Waive or defer development fees for affordable Housing Element confirms that the City collects fees from develo rs Qbasedon "cover the costs of processing permits and providing ne es (48-49). It also collects planning fees (49). The risk:13 the financing proc (which include highl petiti development-relat s is housing production by ng compet' ' ess ain 13. Cre Local Housi rust Many have it provides h affordable involves considerable financial of a g for multiple different funding sources ate an deral loans). Waiver or deferment of �1 es can undertake to encourage affordable affordable housing developers' cost burden and improving le housing funding sources. to assist in the financing of affordable housing. applied to the State's Local Housing Trust Fund Program as to local housing trust funds dedicated to the creation of 14. Establish a live/work preference, as a supplemental element to newly created housing policies. Live/work preferences can be incorporated into new ordinances implemented by the City or in new development agreements. Establishing an equal preference for people 11 Sacramento First City in California to Win State Prohousing Designation for Housing -Friendly Policies, Sacramento City Express, February 24, 2022. 12 Linkage Fees/Affordable Housing Impact Fees, Local Housing Solutions. 13 The Affordable Housing Process, LISC Bay Area, Summer 2019. 14 Local Housing Trust Fund Program, California Department of Housing and Community Development, May 12, 2021. 16 Page 1164 of 1213 IS that live or work in the City helps ensure that new housing that is created benefits households that are already participating the economic vitality of the City. Make new affordable housing developments available to low- and moderate -income residents in perpetuity, as a supplemental element to newly created pro -housing policies. Many jurisdictions place 30 or 55-year affordability restrictions on their affordable housing development(s), after which time those units return to market rate. It is recommended that any new pro -housing policies or development agreements include affordable units in perpetuity. This ensures preservation of the created, and negates the possibility of the units being lost affordability needs are growing.15 The opportunities identified in this Affordable the Housing Element, public input, and While there is no one size fits all approach provides opportunities that housing in the City. Like all items that move all or is Affordability Preservation, Inclusionary Housing, 2019. restricting the housing stock while Strategic Plan are consistent with underway in the City. housing, this AHSP the creation of more affordable to the user to follow through with action 17 Page 1165 of 1213 Appendix A: Commonly Used Terms in Affordable Housing Affordable Housing - Housing on which the occupant is paying no more than 30 percent of gross income for housing costs, including utilities. Affordable Housing Developer — An individual or organization, usually a nonprofit or a civically -minded for -profit, that performs professional housing development work to provide affordable housing to low-income groups including individuals with disabilities, seniors, military veterans, farmworkers, at -risk youth, and people experiencing Housing Developer takes on the lead role in managing the sites, evaluating project feasibility, securing financing, Area Median Income (AMI) - The household income region. Each of the three low-income categories are Income (AMI): low-income (50-80% of AMI), very to extremely low-income (below 30% of AMID The Affordable ss by identifying and more. median or middlousehold in a of the Area Median (30-50% of AMI), and HCD- California's Housing and Communit eve a ai�iient. Tasked, among other duties, with increasing and prese Califo ply o fordable housing, HCD administers programs that p e g and to used by developers to create affordable housing. In addition, H orks wi ach of Ca mia's regions to determine their housing needs, and reviews each ci s element to determine whether or not their housing plan co�h sta 1' its that are sold or rented at market rates and are not restricted Regional Housin sessment (RHNA) — Mandated by State Housing Law as part of the periodic process of up mg local housing elements of the General Plan. RHNA quantifies the need for housing within each jurisdiction during specified planning periods. Allocations for Southern California are prepared every eight years by the Southern California Association of Governments (SCAG).18 16 Housing Affordability in Califomia, Housing California, 2022. 17 Our Mission and What We Do, California Department of Housing and Community Development, 2021. 18 Housing, Southern California Association of Governments, 2022. 18 Page 1166 of 1213 Supportive Services — Typically provided to formerly homeless individuals or families residing in affordable housing units to help them stay housed, including individuals with substance abuse problems, individuals with mental illness, domestic -violence survivors, veterans, and/or people with AIDS/HIV.19 Supportive services may include but are not limited to case management, mental health services, and substance abuse treatment services. Participation in supportive services is encouraged, but is not a condition of living in the housing.20 19 People Experiencing Homelessness, California Department of Housing and Community Development, 2021. 20 Supportive Housing, United States Interagency Council on Homelessness, August 15, 2018. 19 Page 1167 of 1213 Affordable Housing � Strciteglcplon Overview G1T Y O� � O �SEG��4 ➢September 1, 2020: RFQ released for Affordable Housing Development & Administrative Services Provider ➢ February 16, 2021: ENA with Many Mansions (MM) to be the City's Affordable Housing Services Provider ➢October 5, 2021: Executed a Professional Services Agreement with MM to provide an Affordable Housing Strategic Plan (AHSP) ❖ Emphasis on meeting Regional Housing Needs Assessment (RHNA) goals ➢MM worked with city staff/consultants to review the Housing Element (HE); Pacific Coast Commons Development Agreement, & participate in various pro -housing strategies ➢ March 24, 2022: Reviewed AHSP options at Planning Commission study session ➢AHSP will augment and effectuate the Housing Programs identified in the HE Page 1169 of 1213 ➢ Nonprofit Affordable Housing Builder, Property Manager & Service Provider ➢ 43 years of experience ➢ 70+ staff members and volunteer Board of Directors ➢ Owner/property manager of 17 affordable housing apartment communities in Southern California ❖ Over 650 apartment homes ❖ 11500+ low-, very low- and extremely -low income residents served ❖ Leader in Supportive Housing ➢ 4 developments (>200 apartments) in construction & another 400+ affordable apartments in development ➢ Provide free, life enriching service programs for residents ➢ Affordable Housing Developer of Year (2020) i R Hillcrest Villas - 60 apartments for families, Thousand Oaks Page 1170 of 1213 City Requirements (RHNA) Regional Housing Needs Assessment (RHNA) Income Category Extremely/Very Low Income (ELI/VLI) Low Income (LI) Moderate Income Above Moderate Income Total Note: The City has a RHNA allocation of 207 very low income units (inclusive of extremely low income units). Pursuant to State law (AB 2634), the City must project the number of ELI housing needs based on Census income distribution or assume 50% of the VLI units as extremely low. Assuming an even split, the City's RHNA allocation of 207 VLI units may be divided into 104verylow and 103 ELI units. However, for purposes of identifying adequate sites for the RHNA allocation, State law doesn't mandate the separate accounting for the ELI category. Source: Southern California Association of Governments (SCAG), 6th Cycle Final RHNA Allocation Plan, 2021. ➢ Deed restricted housing for moderate -income (<_$153,240), low- income (<_$94,560), or very low-income (<_$59,100) households based on family size & median income level for L.A. County ➢ Includes housing for many of our essential workers ➢ Residents pay —30% of the monthly household income for rent & utilities ➢ Applicants undergo a more vigorous qualification process (e.g. criminal history check) than market -rate developments ❖ MM will help monitor the City's affordable housing units ➢ Often built by nonprofits or civically -minded for -profits ➢ Design, quality, and amenities meet or exceed market -rate developments ➢ Often have "free" on -site services J"100 i"°''• "P fti ::_: i Ormond Beach Villas- 40 apartments for veterans, Oxn ord Page 1172 of 1213 Hillcrest Villas - 60 family apartments, Thousand Oaks Hacienda de Feliz - 25 family apts., Thousand Oaks Walnut Street - 24 family apartments, Moorpark Ufa:' an Ormond Beach Villas - 40 veterans' apartments, Oxnard Mountain View - 77 family apartments, Fillmore Rancho Sierra - 50 senior apartments, near Camarillo Page 1173 of 1213 ➢No apartments built in the City over the past 40 years ➢Zero affordable housing units per Gov. Code § 65583 (A) (8) ➢Naturally occurring affordable housing often is or becomes dilapidated, overcrowded, or lost to market forces ➢40% of residents are moderate -income (includes 25% that are low-income) ➢7.8% (1,306) of residents are living in poverty, 7.8% (1,306) are disabled, & 0.3% (>50 people) are homeless ➢ Median sales price for a SFH is —$1.5 million ➢At a maximum affordable purchase price of $359,325, it is unlikely that a moderate - income household could afford even a small condominium Page 1174 of 1213 Bene it ordabl e usIng''" 1. Allows lower -income persons, seniors, and children who grew up in El Segundo to stay in their community 2. Improves educational outcomes of lower -income adults and children 3. Reduces incarceration and recidivism 4. Improves health outcomes 5. Permanent supportive housing for the homeless produces significant savings on healthcare and public safety systems (police/fire) 6. Boosts local economic activity via construction -related employment, plus ongoing jobs and consumer -driven jobs in the local economy 7. Access to affordable housing improves an employer's ability to attract and retain employees and remain competitive the in global economy Page 1175 of 1213 WYONt"Nag- r7A-p - V public Outreach Fttc ➢ Community meeting on April 13, 2021 ➢ Development of a city webpage for the HE Update ➢ Community survey - over 500 survey participants ➢YouTube video regarding HE Update ➢Social media (Facebook, Twitter, City's website, etc.) ➢ Postcards to agencies, local businesses, nonprofits, and religious facilities ➢ Notices published in El Segundo Herald on April 8, May 13, and June 10, 2021 ➢Joint Planning Commission/City Council meeting on June 14, 2021 ➢ Planning Commission review of Housing Element on September 30, 2021 and January 13, 2022 ➢ City Council review and adoption of the Housing Element on February 1, 2022 ➢ Planning Commission study session on the AHSP on March 24, 2022 Page 1176 of 1213 WFAM MLWF2W Please rank from 1-5, with 1 being your first choice, in what area of El Segundo should new housing be built? I st nd East of PCH (Imperial to El Segundo Blvd-) 22.9 Smoky Hallow Along PCH (imperial to 3td IMMM:10:3! E15egundo Blvd,) 4th East Imperial Ave. 5th bhowntown 28% Accessory Repurposing of Repurposing of Workforce Workforce Housing on Repurposing of Dwelling Units office and office and housing in the housing in church sites surplus school (ADUs) commercial commercial Smoky Hollow Downtown property (if sites to sitesto ever identified residential accommodate by the School uses mixed uses District)for residential uses Page 1177 of 1213 Husiness C� :RI 0 • Loss of talent is a significant issue for employers here in El Segundo ' Inability to get top talent is a significant issue for employers here in El Segundo ' Without talent, companies cannot thrive no matter how business friendly the city of El Segundo is • Employees don't want to get pushed to live further from their office base - either surrounding cities or distant suburbs ' Employees, and this employers, thrive on an integration of work / life within the same city • If we cannot solve housing issues, companies will not choose to remain here in El Segundo for an extended .perl.od,of..time Page 1178 of 1213 I IIJU011 IFj Llt.l I ILI IL I I lJFjl UI 1 IJ ➢ Accessory Dwelling Units (ADU) — Program 3 ❖ Develop incentives/tools to facilitate ADU construction by 12/31/23 (goal of 80 ADUs in 8 yrs.) ❖ In 2022, update City website with more ADU resources, such as grants for homeowners to build ADUs ❖ Beginning in 2022, pursue available funding to facilitate ADU construction, including affordable ADUs ❖ Monitor ADU const. trends in 2024 & make necessary adjustments to incentives/tools w/in 6 months ➢ Inclusionary Housing Ordinance and Affordable Housing Strategy— Program 4 ❖ A study session with the City Council was conducted on 311122 & an Inclusionary Housing Policy has been deferred for further study. ❖ Other considerations to encourage affordable housing: streamlined processing of permit applications; waive or defer development fees; consider reducing certain development standards (such as parking requirements); and/or provide financial assistance to nonprofit developers to the extent possible ❖ Develop Affordable Housing Strategic Plan by June 30, 2022 Page 1179 of 1213 Housing Element Programs (Continued) ➢ Upzoning Identified Sites in HE - Program 5 ❖ By 10/15/22, rezone sites for 29-unit RHNA shortfall from the last Housing Element, amend ESMC to provide by right approval if project provides >_20% LI units, develop objective design standards for residential dev. consistent with SB 330, & rezone sites for the current RHNA shortfall ❖ By October 15, 2024, rezone adequate sites to address RHNA shortfall and update Downtown Specific Plan to include additional opportunities for residential development. ➢ Lot Consolidation — Program 7 - Develop strategies to encourage the development & consolidation of small lots, especially for affordable housing (by 10/15/24) ➢ Program 8 - ESMC Amendments ❖ By 6/22 complete ESMC revisions to address density bonus (AB1763 & AB2345), SRO (Micro Units), and transitional housing as part of the City's SB 2 grant efforts. ❖ By 12/23 complete ESMC revisions to address provisions for SH & consider an administrative subdivision process for projects with <_10 units. Page 1180 of 1213 i ne Ht is weir none ana a great start, but it is not enough to proauce sufficient units to meet the City's RHNA goals. Why? ➢ The Site Inventory properties are privately owned, and the owners may not be willing to sell at a feasible price. ➢ The City is primarily built out and many existing parcels are too small (even if assembled) to be feasible. ❖ Based on land costs, escalating construction costs, rising intere! rates, and governmental funding requirements that favor larger projects, it is necessary to build > 30 units (really 50+ units) for feasibility as an affordable housing development. •:* Apart from the approved PCC project, only a few sites can accommodate more than 30 units. Thus, AH via the HE up - zoning will have to accommodate most of the lower -income units. iLow I 4135-017-900 0.6 210 Perm St 9 Mde t7 10 Above 0 Total 19 4135-022-025 0.3 817 E Franklin Ave 3 6 0 9 4135-022-026 0.2 Maryland St/ Franklin Ave 4 0 0 4 4135-022-027 0.2 Marvland St/ Franklin Ave 4 0 0 4 4135-022-028 0.2 Ma eland St/ Franklin Ave 4 0 0 4 4135-022-035 2.8 205 Lomita la 38 0 113 q 4135-023-023 0.5 717 E Grand Ave if, 3 0 19 5 4136-017-W 0.6 361 Richmond St 10 0 12 22 4139-017-004 0.3 1755 E Swamote Ave 10 0 0 10 6 - 4139-017-M 1.8 835 N Pacific Coast Highway �7 0 15 72 Z 4139-017-043 0.9 1804 E Sycamore Ave 14 20 0 34 4139-018-001 0.7 703 N Pacific Coast Highway 11 10 - 28 $ 4139-018-002 0.3 739 N Pacific Coast Hi hwav 12 0 0 13 4139-018-003 0.3 755 N PCH 7 6 0 13 4139-025-075 0.2 PCH/ HollvAve 3 0 5 8 4139-025-073 0.6 Indiana St / E Holly Ave 4 0 19 23 4139-025-074 0.4 Indiana St /E Holly Ave 4 0 30 34 't 1 I 2 4139-025-076 0.3 E Holly Ave / N PCH 4 - 0 19 23 4139-024-057 arsaZI NI 0 48 54 4139-024-058 1. PCH 11 0 78 1 89 Total 1 14.0 264 1 93 233 1 590 a.a Y: M-rl iii.•i ri ❑. i.. R E Ida rip o.a A- N Pill, 4vn E F'irn q:o El§egundo NHE Grand avc �, Gr a$tl.Avo ® r r 1 —J'; ...... L' El Segundo Blvd i Page 1181 of 1213 Case Study: Pacific Coast Commons ➢ The first apartment project approved in 30+ years ➢ Risky/costly - needed a specific plan, general plan amendment, zone change, zone text amendment, etc. ➢ Large (263 units is > than 2X the amount in all the rezoning sites) ➢ Dense (90 Units/Acre vs. the 30/50 Units/Acre for the rezoning sites) ➢ Tall (up to 6 stories vs 32 ft./2 stories in all residential zones) ➢ Only able to accommodate 12% of the total units as LI (including just 1% or 3 units as VLI) vs. the 20% LI needed for by right approval of the rezoning sites. ➢ After the PCC, the City will still need to facilitate the creation of 204 VLI units & 70 LI units ➢ Very low-income (VLI) units rarely created by voluntary market forces & need government incentivizes Conclusion: It's very unlikely that market -rate developers will be able to meet the city's RHNA goals, especially the VLI units. So, more must be done if the city wants to achieve its RHNA goals and avoid future penalties or loss of control from the State. Page 1182 of 1213 Use of the City's Affordable Housing (AH) Fund (—$5.3 million) to encourage affordable housing development ➢ Provide financial assistance to nonprofit developers ➢ Land Banking ➢ Pay developers to add and/or maintain affordable housing units 2. Explore the creation of Inclusionary Housing Guidelines 3. Explore restructuring Park Vista to obtain RHNA credit (via deed restrictions, reg. agreement) 4. Encourage multifamily residential consistent with the RHNA MU-0 zone in the Downtown Specific Plan as walkable developments reduce traffic, increase consumerism, and help attract younger professionals 5. Consider designating a Civic Center property as surplus and open opportunity for affordable housing Page 1183 of 1213 6. Allow multifamily residential consistent with the RHNA MU-0 zone in all commercial zones 7. Explore a religious institution overlay 8. Explore the use of Enhanced Infrastructure Financing Districts (EIFDs) to raise funds for the AH Fund 9. Explore obtaining a State Pro -Housing Designation 10. Explore mechanism(s) that enable consistent contributions to the AH Fund Such mechanisms may include commercial linkage fees and other in -lieu fees for new developments Page 1184 of 1213 11. Waive or defer development fees for affordable housing 12. Create a Local Housing Trust Fund to assist in the financing of affordable housing 13. Establish alive/work preference (as part of new housing policies) 14. Make new affordable housing developments available to low- and moderate - income residents in perpetuity (as part of new housing policies) Page 1185 of 1213 Opportunities to CreatelPresery Affordabla�lr�sin wwmYva. 10L';'� amp ®rq■Wasa rMvuwia r�vs�vwa -�""'�^r warm veYa,� error. ��� � � y ��� =was omce�� wwvaWw wwr.'a f r ' � � wmrr � vweYra m°vae� omyrr i ■wgrmY � � � e ' ��� � moats® rarer � rra■o wgmew� wlulCa ■ YmY� e,E p e er■e rmrrm •I/a;rr warumr °Yw�� [ mmprera °Ii1*®qb m�*®lR r. wae.rae sroa. s�rar � r Y�rr � mm. 6L, g i r:ffirro ■� ^� a �aYy tv�r■ • ■vr �asmrr ®�a� ewrrur � j °� �mn OP / . p oron� ➢Revise the Affordable Housing Strategic Plan (AHSP), if needed ➢Publish the final AHSP by July 31St, 2022 ➢City Council to direct staff to implement elements of the AHSP throughout the 6t" Cycle of the Housing Element (2021-2029) Page 1187 of 1213 ps, "Srfiw4i Reduce Unlock Land unnecessary Regulation ON 40AM Foster Innovation in Construction Technology I Reduce Risk Ensure Adequate Capital at Reasonable Rates " 31 Page 1188 of 1213 {.,rVoy City Council Agenda Statement ELSEGUNDO Meeting Date: June 21, 2022 Agenda Heading: Staff Presentations Item Number: D.18 TITLE: Presentation, Consideration of Support of Legislation, and Direction Regarding South Bay Regional Housing Trust Fund RECOMMENDATION: Receive and file a report on the creation of a South Bay Regional Housing Trust that would facilitate the construction of affordable housing in participating cities. 2. Authorize the Mayor to sign a letter of support for SB 1444. 3. Provide direction as to whether the City Council is interested, with no commitment at this time, in becoming a charter member of the South Bay Regional Housing Trust if it is created. FISCAL IMPACT: There is no fiscal impact to the City's General Fund in the establishment of the South Bay Regional Housing Trust Fund. However, should El Segundo participate as a participating city in the trust fund, there may be future financial commitments through annual dues, to be determined at a later time. BACKGROUND: The ongoing housing affordability and homelessness crises have led many cities and regions to consider housing trusts as one method to increase the supply of affordable housing. A regional housing trust is a voluntary multi -jurisdictional joint powers authority that would provide local officials a way to create affordable housing strategies tailored to the unique needs, conditions, and political culture of their community. Through low interest, short-term loans, the trust would be able to develop new construction as well as preserve or rehabilitate existing affordable housing, provide homeless housing services, and more, and would provide an opportunity to meet a city's regional housing needs assessment ("RHNA") requirements. Page 1189 of 1213 South Bay Regional Housing Trust Fund June 21, 2022 Page 2 of 3 Since late 2021 and upon direction from its Board of Directors, the South Bay Cities Council of Governments ("SBCCOG") has been exploring the feasibility of creating a South Bay Regional Housing Trust ("SBRHT") that would be able to access federal and state earmarks and grants to help fund the lending program and potentially offset administrative costs. After evaluating numerous variations of housing trusts from throughout the state, the SBCCOG identified the San Gabriel Valley's Regional Housing Trust as an appropriate local model as it creates a sustainable housing trust through its lending process and has been successful in accessing state funding. The San Gabriel Valley's trust was also formed via legislation two years ago and received $20M in state budget funding in 2021. They are expected to request upwards of $100M this year. Their trust has also been successful in accessing federal funding, LA County Measure H homelessness funding, and Regional Early Action Planning funds from Southern California Association of Governments. Thus far, four projects either completed or in process have developed nearly 250 affordable housing units in the San Gabriel Valley, with an additional 14 projects containing 800 additional units in the pipeline. The SBRHT would be governed by a Board of Directors, selected by the SBCCOG Board, and would consist of Mayors/Councilmembers and two housing or homeless policy experts from participating cities. The SBRHT Board would ultimately select projects and award funding, based on adopted criteria. It is important to note that a project would only receive funding if it is supported by the city council in which it would be built. The SBCCOG also envisions the SBRHT to address the sustainability of housing by encouraging opportunities to promote walking, biking, and zero -emission local use vehicles. Administration of the SBRHT would likely be funded through a dues structure paid by participating cities. However, the exact structure and amount is still to be determined. It is likely that state and federal earmarks or grants could offset some of those costs. DISCUSSION: Currently, the SBCCOG is working to pass SB 1444, authored by Senator Ben Allen and co-authored by Assemblymember Al Muratsuchi. This bill would create the SBRHT joint powers authority. The SBCCOG is also working to secure seed funding for the SBRHT via a state budget earmark. Subsequently, the SBCCOG will work with its legal counsel to draft the joint -powers agreement, by-laws, and other administrative procedures. Upon completion of these items and evaluation by cities, the SBCCOG will solicit charter members. CITY STRATEGIC PLAN COMPLIANCE: Page 1190 of 1213 South Bay Regional Housing Trust Fund June 21, 2022 Page 3 of 3 Goal 5: Champion Economic Development and Fiscal Sustainability Objective 5A: El Segundo promotes economic growth and vitality for businesses and the community. PREPARED BY: Michael Allen, AICP, Development Services Director REVIEWED BY: Michael Allen, AICP, Development Services Director APPROVED BY: Barbara Voss, Deputy City Manager ATTACHED SUPPORTING DOCUMENTS: 1. Attachment 1 - SBRHT brief overview presentation 2. Attachment 2 - SBRHT Frequently Asked Questions 3. Attachment 3 - RHT pros -cons 4. Attachment 4 - SB 1444 5. Attachment 5 - Template SB 1444 support letter Page 1191 of 1213 It's a voluntary multi -jurisdictional joint powers authority (JPA) that provides local officials a way to fashion affordable housing strategies tailored to the community's unique needs, conditions, and political culture Could be used for new construction, preservation/rehabilitation of existing affordable housing, homeless housing services, and more, to provide an opportunity to meet RHNA requirements Access federal/state budget funding (earmarks) and grants No projects would be funded by the trust that have not been approved by the city first Examples of other California regional housing Orange County (24 city members) trust J PAs F - San Gabriel Valley � (22 city members) F, IJ San Mateo County (20 city members) (soul Support State legislation and budget request • Legislation to form the JPA is being evaluated (SB 1444) • $50M state budget request to seed the trust is being considered • San Gabriel Valley received $20M in FY21- 22 and is expected to request $100M in FY22- 23 Provide indication of initial city interest in participating (not a commitment) Draft JPA documents, by-laws, and other administrative documents Request final commitment on participation from cities after evaluation and due diligence What is Today's Request? • Support SB 1444 (Allen) to form the JPA • Support the request for state budget funding • Indicate whether your city would consider joining a regional housing trust, understanding there is no commitment to participation at this time O Sol"'" LW A �fi Questions? Contacts • SBCCOG Board Member &Hermosa Beach Councilmember Stacey Armato: sarmato@hermosabeach.gov • SBCCOG Staff: • Jacki Bacharach, Executive Director: jacki @south baycities.org • David Leger: davidI@southbaycities.org COUNCILMRAWATS South BE Regional Housing Trust Frequently AskedQuestions: Question: Would moving forward with the formation legislation commit a city to participating in the SBRHT? Answer: No. Moving forward with formation legislation is the first step. Seeking official members would be a subsequent process facilitated by the SBCCOG. Question: Would participation in the SBRHT be voluntary? Answer: Yes. A separate Joint Powers Authority would be created and membership to the SBCCOG does not require membership to the SBRHT. Question: Who would operate the SBRHT? Answers: The SBRHT would be governed by a Board of Directors consisting of Mayors/Councilmembers from participating cities and 2 local experts with experience in housing and/or homelessness. The SBCCOG board would determine the appropriate size of the SBRHT board and would appoint members to the SBRHT board. In terms of day-to-day operations, it is likely that the SBRHT would contract with the SBCCOG for staffing. The San Gabriel Valley RHT contracts with the San Gabriel Valley COG and it has been a successful model. Question: Does it cost anything to be part of the SBRHT? Answer: There will likely be a dues structure to ensure administrative operations of the RHT. The exact structure and amount a city would pay would be determined at a later date. State/federal earmarks and grants can be used in part for administration, so there may be opportunities to offset some costs. Question: Do other areas have RHTs formed by legislation? Answer: Although legislation is not required, several do because legislation could possibly facilitate the eventual state funding. The San Gabriel Valley COG, Western Riverside COG, and Orange County have all formed their RHTs via legislation. Gateway Cities COG and the cities of Burbank/Glendale/Pasadena have begun the process as well. Question: What would the SBRHT do? Answer: The SBRHT would fund and finance the planning and construction of homeless housing, and extremely low, very low, and low-income housing projects. SBHRT funding would make the construction of affordable housing more appealing to developers. The trust would only consider a development that had city approval. The trust could also address the "sustainability" of the housing —encouraging opportunities to promote walking, cycling, and travel using zero - emission local use vehicles. Question: If a city participates in the SBRHT, can they city get RHNA credit for a project funded through the SBRHT but built in a different city? Answer: No. At this time, state law does not allow for RHNA credit sharing. Question: How would the SBRHT be funded? Answer: Through state/federal budget requests/"earmarks", state/federal grants, and other opportunities that may arise. Page 1197 of 1213 Question: Since we are considering a lending model, how would the funds be paid back? Answer: The SBRHT, through loan professionals, would provide funding to a proposed housing project via lower interest loans than the developer would receive through traditional banks or lending organizations. Funds would be repaid to the SBRHT over the term of those loans, which is often less than 5 years. Question: Are there strings attached to the funds from the state/federal government? Answer: State budget earmarks do not have any requirements beyond a timeframe in which the funds should be spent (2yrs). Federal earmarks and federal/state grants may come with additional requirements based on the individual funding agencies and grant programs. An evaluation of the grant and its requirements would be made prior to submittal of an application. Question: Why would a city want to participate? Answer: Cities would have a say in the process and would be able to leverage funding to build affordable housing within their city, allowing people to live closer to work, increasing quality of life, while also reducing GHG emissions. Cities would also be able to work together to build affordable supportive housing for the region's most vulnerable populations. Question: Can a city join later or at any time? Answer: As long as there are cities that are interested initially, cities will be able to join at any time. However, joining later will mean that they will not be part of the creation of initial policies such as determining any administrative fees, project selection criteria, etc. Page 1198 of 1213 PROS AND CONS OF CREATING A REGIONAL HOUSING TRUST Pros: • Work Force Housing! Work Force Housing! Work Force Housing! o Here's a partial list of essential workers that could benefit from more affordable housing in our region: ■ Teachers ■ Police/Fire ■ Nurses/Medical Assistants/Hospice care ■ Hospitality industry employees ■ Grocery/Retail workers ■ Administrative assistants ■ City staff o These workers are priced out of many areas of our region. With the economic development going on in the Inglewood/Hawthorne area, housing affordability is only going to get worse. o Counterintuitive — not building enough affordable housing will make traffic worse. Workers will need to commute into our area. This is bad for quality of life of the workers and residents, and is bad for the environment. Adding more cars on the road runs counter to SBCCOG's sustainability objectives. • Funds can also be used to build affordable supportive housing for the region's most vulnerable populations • Cities gain control of development in their area. A city could build workforce housing which may be an easier sell to constituents than having private developers build more market rate housing. o Regional housing trust projects can increase community engagement ■ For example, affordable housing projects could seek community artists to commission a mural or a sculpture garden. ■ Cities could have a say in the aesthetics of the project, architecture, and inclusion of locally -serving amenities such as green space and community gardens. Cities could dedicate the naming of the project to honor a local dignitary, or hold visioning sessions that empower the community to choose the project's name. ■ Cities could ensure community members take the lead in guiding the direction and development of this locally -serving workforce housing. • Regional housing trusts can take advantage of billions of dollars of Federal/State and private funding. o Federal and State Housing Trust Fund Grants ■ Several regional housing trusts in near -by areas have received multi- million -dollar earmarks from Federal and State budgets. ■ California HCD's Local Housing Trust Fund Program provides dollar for dollar matching grants. o Billions of dollars of ESG funding raised by banks — Citigroup, Bank of America, JP Morgan, etc. • A trust can structure payments as loans as opposed to grants. Once the loans are paid back, those funds could be lent to other projects, eventually having projects in all participating cities. Page 1199 of 1213 • Administrative costs could be paid out of grants or loans; potentially making city contributions minimal. • Other sources of funding could include: affordable housing development fees for market rate developers and local bond initiatives. • Projects can be mixed use if zoning permits — returning sales taxes to the city. Cons: • Opposition to new affordable housing could be directed at the new regional housing trust, its associated member agencies, and SBCCOG — we'll need to be ready for potential oppositional reaction. • Not every city may see an immediate dividend from participating. Development of projects may take 1-2+ years. • Increased administration and oversight needed for a new organization. Depending on structure and funding mechanisms, cities may need to contribute administrative funding. Requires administrative oversight to set policies, issue RFPs, underwrite loans and grants, and monitor awarded funds. • At present, the creation of affordable housing units by a regional housing trust will on1X satisfy the RHNA requirement for the city in which the housing is located. Page 1200 of 1213 AMENDED IN ASSEMBLY MAY 17, 2022 AMENDED IN SENATE APRIL 18, 2022 AMENDED IN SENATE MARCH 15, 2022 SENATE BILL Introduced by Senator Allen (Principal coauthor: Assembly Member Muratsuchi) February 18, 2022 An act to amend Seetio 10095.5 ,. fthe Tn,._..., nee Code, add Section 6539.9 to the Government Code, relating to the FAIR A I P jointpowers. LEGISLATIVE COUNSEL'S DIGEST SB 1444, as amended, Allen. Gall f FAIR A I Plan. Joint powers authorities: South Bay Regional Housing Trust. The Joint Exercise of Powers Act authorizes 2 or more public agencies, by agreement, to form a joint powers authority to exercise any power common to the contracting parties, as specified. The act authorizes the agreement to set forth the manner by which the joint powers authority will be governed. The act specifically authorizes the establishment of specifiedjoint powers authorities, including the San Gabriel Valley Regional Housing Trust, for the purposes of funding housing specifically assisting the homeless population and persons and families of extremely low, very low, and low income, as specified. This bill would similarly authorize the establishment of the South Bay Regional Housing Trust, a joint powers authority, by the County of Los Angeles and any or all of the cities within the jurisdiction of the South Bay Cities Council of Governments, with the stated purpose of funding housing to assist the homeless population and persons and families of extremely low, very low, and low income within the South Bay. The bill Revised 6-8-22—See last page. 96 Page 1201 of 1213 SB 1444 —2— would authorize the South Bay Regional Housing Trust to fund the planning and construction of housing, receive public and private financing and funds, and authorize and issue bonds. The bill would require that the joint powers agreement establishing the South Bay Regional Housing Trust incorporate specified annual financial reporting and auditing requirements. This bill would make legislative findings and declarations as to the necessity of a special statute for the South Bay Cities region of the County of Los Angeles. Existing law ereales the California FAIR Plan Assoeiation, a joi in writing basie pfoperty insttranee within this state, to assist persons these ptffposes. Ftxisting law also requifes the assoeiation to establish and maintain an internet website and a to!! free telephone nttmber. property insttranee. Find, nternet _ ,.bsit, Vote: majority. Appropriation: no. Fiscal committee: no. State -mandated local program: no. The people of the State of California do enact as follows: 1 SECTION 1. The Legislature finds and declares the following: 2 (a) California has an affordable housing crisis, which is 3 especially acute in the South Bay Cities region of the County of 4 Los Angeles due to the high cost of housing in that area, even in 5 formerly affordable communities. 6 (b) The establishment of the South Bay Regional Housing Trust 7 to receive available public and private funds could help finance 8 affordable housing projects for homeless and low-income 9 populations. 10 SEC. 2. Section 6539.9 is added to the Government Code, to 11 read: 12 6539.9. (a) (1) Notwithstanding any other law, the County of 13 Los Angeles and any or all of the cities within the jurisdiction of 96 Page 1202 of 1213 — 3 — SB 1444 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 the South Bay Cities Council of Governments may enter into a joint powers agreement pursuant to this chapter to create and operate a joint powers agency to fund housing to assist the homeless population and persons and families of extremely low, very low, and low income, as defined in Section 50093 of the Health and Safety Code, within the South Bay Cities region. (2) The joint powers agency created pursuant to this section shall be known as the South Bay Regional Housing Trust and shall operate in accordance with this section. (b) (1) The South Bay Regional Housing Trust shall be governed by a board of directors consisting of an appropriate number of directors to be determined by the governing board of the South Bay Cities Council of Governments. (2) (A) The board of directors shall be appointed by the governing board of the South Bay Cities Council of Governments and shall include mayors, council members, or County of Los Angeles supervisors that represent either of the following: (i) A city that is a party to the joint powers agreement. (ii) A County of Los Angeles Board of Supervisors district that is located wholly or partially within the territory of the South Bay Cities Council of Governments, if the county is a party to the joint powers agreement. (B) Two members of the board of directors shall be experts in homeless or housing policy. (3) The board of directors shall elect a chairperson and a vice chairperson from among its members at the first meeting held in each calendar year. (4) (A) Members of the board of directors shall serve without compensation. (B) Members of the board of directors may be reimbursed for actual expenses subject to the approval of the governing board of the South Bay Regional Housing Trust. Actual expenses shall be approved before they are incurred. (S) If a vacancy occurs on the board of directors, the governing board of the South Bay Cities Council of Governments shall appoint a qualified individual to fill the vacancy within 60 days of the vacancy. (c) Notwithstanding any other law, the South Bay Regional Housing Trust may do any of the following: 96 Page 1203 of 1213 SB 1444 —4— 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 (1) Fund the planning and construction of housing of all types and tenures for the homeless population and persons and families of extremely low, very low, and low income, as defined in Section 50093 of the Health and Safety Code, including, but not limited to, permanent supportive housing. (2) Receive public and private financing and funds. (3) Authorize and issue bonds, certificates of participation, or any other debt instrument repayable from funds and financing received pursuant to paragraph (2) and pledged by the South Bay Regional Housing Trust. (d) The South Bay Regional Housing Trust shall incorporate into its joint powers agreement annual financial reporting and auditing requirements that shall maximize transparency and public information as to the receipt and use of funds by the agency. The annual financial report shall show how the funds have furthered the purposes of the South Bay Regional Housing Trust. (e) The South Bay Regional Housing Trust shall comply with the regulatory guidelines of each specific state funding source received. SEC. 3. The Legislature finds and declares that a special statute is necessary and that a general statute cannot be made applicable within the meaning of Section 16 of Article IV of the California Constitution because of the unique circumstances, described in Section 1 of this act, in the South Bay Cities region of the County of Los Angeles. SECT -!ON i Seel _. 10095 c r r Code �zr6�---er �nsaizaie��vaeis amended to read., 10095.5. (a) The assoeiation shall establish and tnaititain an internetwebs}te, w-riek eontains about the a�-ornresottree, and a statewide toff free telephone trmnber through whie telephone direetories in the state and shall inelude the to!! free telephone mntber and internet website address on all . atiotts with an applieant or insured. insttranee shall assist a persort seeking their help in obtaining property insttrartee eoverage by any one of the following tnethods.2 96 Page 1204 of 1213 —5— SB 1444 1 2 3 4 5 6 7 8 10 11 12 13 ills ------------ : sm I . ;- REVISIONS: Heading —Line 2. Al 96 Page 1205 of 1213 <CITY LETTERHEAD> <DATE> The Honorable Ben Allen Senator, 261h District 10210 Street, Suite 6610 Sacramento, CA 95814 The Honorable Al Muratsuchi Assemblymember, 66th District 10210 Street, Suite 5610 Sacramento, CA 95814 RE: SB 1444 (Allen) Joint powers authorities: South Bay Regional Housing Trust. — SUPPORT Dear Senator Allen and Assemblymember Muratsuchi: On behalf of the <CITY>, I am writing to express our support for SB 1444 (Allen) which would create the South Bay Regional Housing Trust. We appreciate your authorship of this bill. The <CITY> is exploring methods to increase affordable housing development in the South Bay with the South Bay Cities Council of Governments (SBCCOG). One concept is the creation of a regional housing trust. SB 1444 would authorize the establishment of the South Bay Regional Housing Trust within the jurisdiction of the SBCCOG. The South Bay Regional Housing Trust could be used to fund the development of affordable housing to assist homeless populations and people and families of extremely low, very low, and low income within the South Bay. As the SBCCOG continues to work with its member cities on the development of the South Bay Regional Housing Trust, SB 1444 is critical step in the process. The <CITY> agrees that housing affordability and homelessness continue to be among the most critical issues facing California cities. Affordably priced homes are out of reach for many people living in the state. We are committed to being part of the solution to the housing shortfall across all income levels and will continue to work collaboratively with the SBCCOG, the Legislature, and League of California Cities to spur much needed housing construction while maintaining local control and helping the State promote more sustainable development. For these reasons, the <CITY> supports SB 1444. Sincerely, <SIGNATORY> <TITLE> <CITY> cc. Jacki Bacharach, SBCCOG Executive Director Page 1206 of 1213 {.,rVoy City Council Agenda Statement ELSEGUNDO Meeting Date: June 21, 2022 Agenda Heading: Staff Presentations Item Number: D.19 TITLE: Discussion and Direction on Potential City Sales Tax or Business License Tax Ballot Measures RECOMMENDATION: Receive presentation from staff regarding potential City sales tax or business license tax ballot measures. 2. Provide feedback and direction regarding presentation of a City sales tax ballot measure to voters at the November 8, 2022 election or subsequent election. 3. Provide feedback and direction regarding presentation of a City business license tax ballot measure to voters at the November 8, 2022 election or subsequent election. ;1Ih'ia_1NILVAIWIT" 6 No fiscal impact for FY 2021-22. Significant City staff and City Attorney time, as well as costs associated with Los Angeles County to place the initiative on the November ballot ($5,000 per initiative). Additional costs may be incurred for additional Council meetings needed to approve any final ballot measure text proposed. BACKGROUND: In order for staff to pursue another ballot initiative for November 8, 2022, the following time -sensitive procedures apply; • Two-thirds majority approval by the Council (i.e., four votes) is required to approve a resolution submitting the measure to the voters (Gov. Code, § 53724, subd. (b).)August 12, 2022 is the last day to file an approved resolution with the County placing a ballot measure on the ballot. Note that this is the hard, legal deadline, but the County has expressed a preference to receive any ballot measure by July 31, 2022. Page 1207 of 1213 BLT and Sales Tax Ballot Initiatives June 21, 2022 Page 2 of 5 • If there is a consensus of the Council to seek an additional ballot measure, one or more Council meetings would be necessary to refine the direction and approve the resolution for the measure. • If the Council approves an extension of the AB 361 hybrid teleconferencing allowance, this would allow for easier remote participation through July 21, 2022. Since some officials may be out of town later this month and July, the AB 361 hybrid teleconferencing allowance would have to be extended on or before July 21, 2022 to facilitate easier remote participation without following the more onerous teleconferencing requirements under the Brown Act (e.g., requiring quorum present in person, access to public at remote location, noticing remote location on agenda, etc.) DISCUSSION: POTENTIAL SALES TAX (potential General Fund Revenue of $31VI - $91VI per year) The sales tax in El Segundo is 9.5%. The legal maximum rate for sales taxes in Los Angeles County is currently 10.25%. Consequently, there is a maximum of 0.75% (or 3/4 cent) of Sales Tax that may be imposed in El Segundo as a local transaction and use tax (local sales tax). The county may impose taxes both within unincorporated areas and cities. If, however, a city already collects a local Use & Transaction Tax up to the maximum of 0.75% for a total rate of 10.25%, County regional tax cannot be collected within that city. On April 10, 2018, Measure C was approved by 84.97% of El Segundo voters. This measure raises revenue for general city purposes by authorizing a 3/4 cent transfer and use tax ("sales tax.") within El Segundo. The tax is paid by purchasers of goods in El Segundo that are subject to sales tax. The tax, however, will only be collected if the County places a County -wide sales tax measure on a ballot and would only continue to be collected if the County's sales tax measure was legally approved by a majority of County voters. Under current law, Measure C prevents the County from imposing a sales tax within El Segundo and instead results in the City collecting available sales tax revenues. A revenue enhancement option is to bring Measure C back to the voters and request immediate application of the tax increase to the City of El Segundo, which would generate approximately $9 million in annual City sales tax revenues. All tax revenue would stay local and be guaranteed for use by the City to pay for much needed unfunded infrastructure and general City operations and services. Each 1/4-cent increment would generate approximately $3 million per year for the City's General Fund. Los Angeles County has 88 incorporated cities. There are about 55 cities in Los Angeles County, or 63%, that have voter -approved ballot measures that authorize a Page 1208 of 1213 BLT and Sales Tax Ballot Initiatives June 21, 2022 Page 3 of 5 local use and transaction tax. The City of Torrance successfully passed a 3/4-cent sales tax in June 2022. The City of Hermosa Beach is placing a local sales tax measure on the November 2022 ballot. The number of cities in Los Angeles County who have a local sales tax is increasing each election. If City Council were to direct staff to place a measure on the November 2022 ballot to modify Measure C to immediately apply a sales tax rate between 1/4-cent and up to 3/4- cent, the effort to draft such an initiative would be very efficient due to the frame work of Measure C already in place. POTENTIAL BUSINESS LICENSE TAX (potential additional General Fund Revenue of $1.51VI - $21VI annually) 1. Update and Consolidation of Business Types and Increase on Base Rate The City of El Segundo's current business license tax program is detailed in Title 4 of the El Segundo Municipal Code. Most of the current language in Title 4 was developed in the 1960s and 70s, with revisions taking place by Ordinance in 1988, 1996, and 2000. The City's current Business License Tax program classifies businesses in 35 business categories, including a "Business General- catch all" classification for business types that cannot be categorized in any of the thirty-five descriptions. The City's Business License Tax program has not been updated to capture the new businesses and service models that exist in today's new economy. By updating the City's code, these new economic business models will become more appropriately identified in the code, better serviced, and more effectively assessed. In order to remedy this issue, staff will need to draft a revision and update the business classifications, as well as propose a more simplified tax rate by creating fewer categories and allowing for tax exemption incentives for civic engagement activities and small -sized residential -based businesses. An example of this would be a creation of a small business exemption for businesses with annual gross income of $25,000 or less. The current base rate for FY 2021-22 is at $111.30. A change to the base rate would be part of the BLT update. A proposed base rate increase to $150 would be reasonable. 2. Sales Tax Credit (STC) Reduction In addition to the tax structure, the City currently offers a sales and use tax credit to businesses to offset the cost of the Business License Tax. In 2010, Measure N passed (1587/769) and the Sales Tax Credit was reduced from 50% to 40% (Ordinance 1439).This credit was implemented as a business attraction tool. The current structure Page 1209 of 1213 BLT and Sales Tax Ballot Initiatives June 21, 2022 Page 4 of 5 of this credit permits businesses to utilize this credit each year without a sunset date. This credit is based solely on the 1 % local sales and use tax allocated to the City and is calculated on the actual amount of sales and use tax received by the City that was generated by the business. The STC may offset up to 100% of the Business License Tax owed by a business. Staff performed a fiscal impact analysis on the current STC from 2014 to 2021 and determined that businesses utilize an average of $1.25 million in sales tax credit to offset their Business License Tax payment each year. This represents about 10% of the total business license revenue or the equivalent of 1.5% of the total general fund revenues, which is not collected each year. Staff recommends updating the STC to sunset for every business after three years from first opening operations in El Segundo. In other words, a business would have three years to potentially claim a STC to offset their BLT and then would no longer be eligible for the STC in the fourth year. This would still provide a business attraction tool for the City. Any significant rewrite or change from employee count and square footage to gross receipts, or making a lot of changes to tax calculations to the current metrics would be a major change and would likely be too complex to try to do this quickly. This is something that would take a minimum of six months to research, review, draft, and then educate the business community. The business community may not appreciate it if the City springs something on them with virtually no notice. If the direction by at least four out of five Councilmembers is to keep the proposed changes to the BLT simple (modify the Sales Tax Credit, update the business categories to modernize and simplify, and to make minor changes to the current tax methodology), staff will be able to draft a proposed tax measure within the five week window remaining to file the measure with Los Angeles County. It is prudent to point out that there may be ballot fatigue by adding too many measures to the November election. Staff is seeking direction from Council on whether to pursue a BLT and/or Sales Tax Ballot Measure for the November 2022 general election. CITY STRATEGIC PLAN COMPLIANCE: Goal 5: Champion Economic Development and Fiscal Sustainability Objective 5B: El Segundo approaches its work in a financially strategic and responsible way. PREPARED BY: Joseph Lillio, Chief Financial Officer REVIEWED BY: Joseph Lillio, Chief Financial Officer Page 1210 of 1213 BLT and Sales Tax Ballot Initiatives June 21, 2022 Page 5 of 5 APPROVED BY: Barbara Voss, Deputy City Manager ATTACHED SUPPORTING DOCUMENTS: None Page 1211 of 1213 City Council Agenda Statement Cirvey Meeting Date: June 21, 2022 ELSEGUNDO Agenda Heading: Committees, Commissions and Boards Presentations Item Number: E.20 TITLE: Appointments to the Library Board of Trustees and Senior Citizen Housing Corporation Board RECOMMENDATION: 1. Announce appointees to the Library Board of Trustees and Senior Citizen Housing Corporation Board. FISCAL IMPACT: None BACKGROUND: The Library Board acts in an advisory capacity to the City Council in all matters pertaining to the Library and cooperates with other governmental agencies and civic groups in the advancement of sound planning and programming. The board considers, reviews, edits, and issues policy recommendations on library service, recommends the adoption of standards pertaining to library services and programs and makes recommendations for the provision of adequate library services consistent with community needs. The board may administer any trust declared or created for the Library and approves the Library's Annual Report to the State Librarian. The Senior Housing Board is a non-profit corporation formed in 1984 for the construction of the low-income housing facility for seniors, referred to as "Park Vista." The Board was established in 1986 to actively oversee the management, operation, maintenance, and finances of Park Vista. The Board enters into an operating agreement with the City Council, and enlists a management company to operate the facility. DISCUSSION: The Library Board of Trustee's five members must be residents of El Segundo for at Page 1212 of 1213 Announce the appointments to the Library Board of Trustees and Senior Citizen Housing Corporation Board. June 21, 2022 Page 2 of 2 least one year and serve without compensation. Trustees serve for three-year terms without term limits. The Senior Citizen Housing Board's five members must be residents of El Segundo (per revised bylaws July 7, 2015) and serve without compensation. Board members serve for four-year terms, without term limits. (Committee/Commission and Board Library Board of Trustees Library Board of Trustees Library Board of Trustees Senior Citizen Housing Corp. Board Number ofAppointee(s) Openings Three Eric Hoffman Janice Merva Carol Ericson One Paula Rotolo CITY STRATEGIC PLAN COMPLIANCE: Goal 1: Enhance customer service and engagement. Term Expiration Partial Term Expires June 30, 2024 Full Term Expires June 30, 2025 Full Term Expires June 30, 2025 Full Term Expires June 30, 2026 Objective A: El Segundo's engagement with the community ensures excellence. PREPARED BY: Mishia Jennings, Executive Assistant to City Council REVIEWED BY: Barbara Voss, Deputy City Manager, Darrell George, Interim City Manager APPROVED BY: Barbara Voss, Deputy City Manager ATTACHED SUPPORTING DOCUMENTS: None Page 1213 of 1213