CONTRACT 6394 Professional Services Agreement CLOSEDAgreement No. 6394
Agreement No.
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF EL SEGUNDO AND
,
BOB HALL & ASSOCIATES
This AGREEMENT is made and entered into this 251h day of May, 2022, by and
between the CITY OF EL SEGUNDO, a municipal corporation and general law city
("CITY") and BOB HALL & ASSOCIATES, an individual/sole proprietor
("CONSULTANT"). The parties agree as follows:
1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work listed
in the SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by
the terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not
to exceed Twenty three thousand dollars ($23,000) for CONSULTANT's
services. CITY may modify this amount as set forth below. Unless
otherwise specified by written amendment to this Agreement, CITY will
pay this sum as specified in the attached Exhibit "A," which is incorporated
by reference.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit "A,"
which is incorporated by reference.
B. CONSULTANT will, in a professional manner, furnish all of the labor,
technical, administrative, professional and other personnel, all supplies
and materials, equipment, printing, vehicles, transportation, office space
and facilities, and all tests, testing and analyses, calculation, and all other
means whatsoever, except as herein otherwise expressly specified to be
fumished by CITY, necessary or proper to perform and complete the work
and provide the professional services required of CONSULTANT by this
Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT
will use the appropriate generally accepted professional standards of practice existing at
the time of performance utilized by persons engaged in providing similar services. CITY
will continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of
any deficiencies and CONSULTANT will have fifteen (15) days after such notification to
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cure any shortcomings to CITY's satisfaction. Costs associated with curing the
deficiencies will be borne by CONSULTANT.
4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and
hourly rates for each personnel category and reimbursable costs (all as set forth in
Exhibit "A") the tasks performed, the percentage of the task completed during the billing
period, the cumulative percentage completed for each task, the total cost of that work
during the preceding billing month and a cumulative cash flow curve showing projected
and actual expenditures versus time to date.
5. NON -APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT
for current services are within the current budget and within an available, unexhausted
and unencumbered appropriation of the CITY. In the event the CITY has not
appropriated sufficient funds for payment of CONSULTANT services beyond the current
fiscal year, this Agreement will cover only those costs incurred up to the conclusion of
the current fiscal year.
6. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has:
Carefully investigated and considered the scope of services to be
performed;
ii. Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully
acquainted with the conditions there existing, before commencing the
services hereunder. Should CONSULTANT discover any latent or
unknown conditions that may materially affect the performance of the
services, CONSULTANT will immediately inform CITY of such fact and will
not proceed except at CONSULTANT's own risk until written instructions
are received from CITY.
7. TERM. The term of this Agreement will be from May 25, 2022 to June 30, 2023.
Unless otherwise determined by written amendment between the parties, this
Agreement will terminate in the following instances:
A. Completion of the work specified in Exhibit "A";
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B. Termination as stated in Section 15.
8. TIME FOR PERFORMANCE.
A. CONSULTANT will not perform any work under this Agreement until:
CONSULTANT furnishes proof of insurance as required under
Section 22 of this Agreement; and
CITY gives CONSULTANT a written notice to proceed.
B. Should CONSULTANT begin work on any phase in advance of receiving
written authorization to proceed, any such professional services are at
CONSULTANT's own risk.
9. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the
contracted services. If delay occurs, CONSULTANT must notify the Manager within
forty-eight (48) hours, in writing, of the cause and the extent of the delay and how such
delay interferes with the Agreement's schedule. The Manager will extend the
completion time, when appropriate, for the completion of the contracted services.
10.CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the
main body of this Agreement takes precedence over the attached Exhibits; this
Agreement supersedes any conflicting provisions. Any inconsistency between the
Exhibits will be resolved in the order in which the Exhibits appear below:
A. Exhibit: A: Proposal for Services
11.CHANGES. CITY may order changes in the services within the general scope of
this Agreement, consisting of additions, deletions, or other revisions, and the contract
sum and the contract time will be adjusted accordingly. All such changes must be
authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY
resulting from changes in the services will be determined in accordance with written
agreement between the parties.
12.TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
13. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and
certificates that may be required in connection with the performance of services under
this Agreement.
14. WAIVER. CITY's review or acceptance of, or payment for, work product prepared
by CONSULTANT under this Agreement will not be construed to operate as a waiver of
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any rights CITY may have under this Agreement or of any cause of action arising from
CONSULTANT's performance. A waiver by CITY of any breach of any term, covenant,
or condition contained in this Agreement will not be deemed to be a waiver of any
subsequent breach of the same or any other term, covenant, or condition contained in
this Agreement, whether of the same or different character.
15.TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any
time with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's
mutual consent. Notice will be in writing at least thirty (30) days before the
effective termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately
cease performance under this Agreement unless otherwise provided in the
termination notice. Except as otherwise provided in the termination notice,
any additional work performed by CONSULTANT after receiving a
termination notice will be performed at CONSULTANT's own cost; CITY
will not be obligated to compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data,
studies, surveys, drawings, maps, reports and other materials prepared by
CONSULTANT will, at CITY's option, become CITY's property, and
CONSULTANT will receive just and equitable compensation for any work
satisfactorily completed up to the effective date of notice of termination,
not to exceed the total costs under Section 1(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may
procure on its own terms services similar to those terminated.
F. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this
Section.
16.OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps,
models, photographs and reports prepared by CONSULTANT under this Agreement are
CITY's property. CONSULTANT may retain copies of said documents and materials as
desired but will deliver all original materials to CITY upon CITY's written notice. CITY
agrees that use of CONSULTANT's completed work product, for purposes other than
identified in this Agreement, or use of incomplete work product, is at CITY's own risk.
17. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art
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work, prepared pursuant to this Agreement, will be released by CONSULTANT to any
other person or public CITY without CITY's prior written approval. All press releases,
including graphic display information to be published in newspapers or magazines, will
be approved and distributed solely by CITY, unless otherwise provided by written
agreement between the parties.
1&INDEMNIFICATION.
A. CONSULTANT agrees to the following:
Indemnification for Professional Services. CONSULTANT will
save harmless and indemnify and at CITY's request reimburse
defense costs for CITY and all its officers, volunteers,
employees and representatives from and against any and all
suits, actions, or claims, of any character whatever, brought
for, or on account of, any injuries or damages sustained by
any person or property resulting or arising from any negligent
or wrongful act, error or omission by CONSULTANT or any of
CONSULTANT's officers, agents, employees, or
representatives, in the performance of this Agreement, except
for such loss or damage arising from CITY's sole negligence
or willful misconduct.
ii. Indemnification for other Damages. CONSULTANT indemnifies
and holds CITY harmless from and against any claim, action,
damages, costs (including, without limitation, attorney's fees),
injuries, or liability, arising out of this Agreement, or its
performance, except for such loss or damage arising from
CITY's sole negligence or willful misconduct. Should CITY be
named in any suit, or should any claim be brought against it
by suit or otherwise, whether the same be groundless or not,
arising out of this Agreement, or its performance,
CONSULTANT will defend CITY (at CITY's request and with
counsel satisfactory to CITY) and will indemnify CITY for any
judgment rendered against it or any sums paid out in
settlement or otherwise.
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will
survive termination of this Agreement.
D. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 22, and any
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approval of said insurance by CITY, are not intended to and will not in any
manner limit or qualify the liabilities and obligations otherwise assumed by
CONSULTANT pursuant to this Agreement, including, without limitation, to
the provisions concerning indemnification.
MASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without
CITY's written approval are prohibited and will be null and void.
20.INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work
and the manner in which it is performed. CONSULTANT will be free to contract for
similar service to be performed for other employers while under contract with CITY.
CONSULTANT is not an agent or employee of CITY and is not entitled to participate in
any pension plan, insurance, bonus or similar benefits CITY provides for its employees.
Any provision in this Agreement that may appear to give CITY the right to direct
CONSULTANT as to the details of doing the work or to exercise a measure of control
over the work means that CONSULTANT will follow the direction of the CITY as to end
results of the work only.
21.AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free
access at all reasonable times to such records, and the right to examine and audit the
same and to make transcript therefrom, and to inspect all program data, documents,
proceedings and activities. CONSULTANT will retain such financial and program
service records for at least three (3) years after termination or final payment under this
Agreement.
22.INSURANCE.
A. Before commencing performance under this Agreement, and at all other
times this Agreement is effective, CONSULTANT will procure and
maintain the following types of insurance with coverage limits complying,
at a minimum, with the limits set forth below:
Type of Insurance Limits
Commercial general liability: $2,000,000
Professional Liability $1,000,000
Business automobile liability $1,000,000
Workers compensation Statutory requirement
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B. Commercial general liability insurance will meet or exceed the
requirements of the most recent ISO-CGL Form. The amount of
insurance set forth above will be a combined single limit per occurrence
for bodily injury, personal injury, and property damage for the policy
coverage. Liability policies will be endorsed to name CITY, its officials,
and employees as "additional insureds" under said insurance coverage
and to state that such insurance will be deemed "primary" such that any
other insurance that may be carried by CITY will be excess thereto. Such
endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or
equivalent. Such insurance will be on an "occurrence," not a "claims
made," basis and will not be cancelable or subject to reduction except
upon thirty (30) days prior written notice to CITY.
C. Professional liability coverage will be on an "occurrence basis" if such
coverage is available, or on a "claims made" basis if not available. When
coverage is provided on a "claims made basis," CONSULTANT will
continue to renew the insurance for a period of three (3) years after this
Agreement expires or is terminated. Such insurance will have the same
coverage and limits as the policy that was in effect during the term of this
Agreement and will cover CONSULTANT for all claims made by CITY
arising out of any errors or omissions of CONSULTANT, or its officers,
employees or agents during the time this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form
CA 00 01 06 92, including symbol 1 (Any Auto).
E. CONSULTANT will furnish to CITY duly authenticated Certificates of
Insurance evidencing maintenance of the insurance required under this
Agreement and such other evidence of insurance or copies of policies as
may be reasonably required by CITY from time to time. Insurance must
be placed with insurers with a current A.M. Best Company Rating
equivalent to at least a Rating of "A:VII_"
F. Should CONSULTANT, for any reason, fail to obtain and maintain the
insurance required by this Agreement, CITY may obtain such coverage at
CONSULTANT's expense and deduct the cost of such insurance from
payments due to CONSULTANT under this Agreement or terminate
pursuant to Section 155.
23. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written
approval to use any consultants while performing any portion of this Agreement. Such
approval must approve of the proposed consultant and the terms of compensation.
24.INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the
status on the project, which will include a schedule update and a short narrative
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description of progress during the past month for each major task, a description of the
work remaining and a description of the work to be done before the next schedule
update.
25. NOTICES. All communications to either party by the other party will be deemed
made when received by such party at its respective name and address as follows:
If to CONSULTANT: If to CITY:
Bob Hall & Associates City of El Segundo
21060 Pacific City Circle #6014 350 Main Street
Huntington Beach, CA 92648 El Segundo, CA
Attention: Robert Hall Attention: Human Resources Dept
Phone: (714) 309-9104 Phone: (310) 524-2381
Email: bob@bobhallandassociates.com Email: hr@elsegundo.org
Any such written communications by mail will be conclusively deemed to have been
received by the addressee upon deposit thereof in the United States Mail, postage
prepaid and properly addressed as noted above. In all other instances, notices will be
deemed given at the time of actual delivery. Changes may be made in the names or
addresses of persons to whom notices are to be given by giving notice in the manner
prescribed in this paragraph.
26.CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest
laws and regulations including, without limitation, CITY's conflict of interest regulations.
27.SOLICITATION. CONSULTANT maintains and warrants that it has not employed
nor retained any company or person, other than CONSULTANT's bona fide employee,
to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not
paid nor has it agreed to pay any company or person, other than CONSULTANT's bona
fide employee, any fee, commission, percentage, brokerage fee, gift or other
consideration contingent upon or resulting from the award or making of this Agreement.
Should CONSULTANT breach or violate this warranty, CITY may rescind this
Agreement without liability.
28.THIRD PARTY BENEFICIARIES_ This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of
any other party. There will be no incidental or other beneficiaries of any of
CONSULTANT's or CITY's obligations under this Agreement.
29.INTERPRETATION. This Agreement was drafted in and will be construed in
accordance with the laws of the State of California, and exclusive venue for any action
involving this agreement will be in Los Angeles County.
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30. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state,
and local laws applicable to this Agreement.
31. ENTIRE AGREEMENT. This Agreement, and its Exhibit(s), sets forth the entire
understanding of the parties. There are no other understandings, terms or other
agreements expressed or implied, oral or written. This Agreement will bind and inure to
the benefit of the parties to this Agreement and any subsequent successors and
assigns.
32_RULES OF CONSTRUCTION. Each Party had the opportunity to independently
review this Agreement with legal counsel. Accordingly, this Agreement will be
construed simply, as a whole, and in accordance with its fair meaning; it will not be
interpreted strictly for or against either Party.
33.SEVERABILITY. If any portion of this Agreement is declared by a court of
competent jurisdiction to be invalid or unenforceable, then such portion will be deemed
modified to the extent necessary in the opinion of the court to render such portion
enforceable and, as so modified, such portion and the balance of this Agreement will
continue in full force and effect.
34.AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this
Agreement and to engage in the actions described herein. This Agreement may be
modified by written amendment.
35.ACCEPTANCE OF ELECTRONIC SIGNATURES. The Parties agree that this
Agreement, agreements ancillary to this Agreement, and related documents to be
entered into in connection with this Agreement will be considered signed when the
signature of a party is delivered by electronic (.pdf) or facsimile transmission. Such
electronic or facsimile signature will be treated in all respects as having the same effect
as an original signature.
36.CAPTIONS. The captions of the paragraphs of this Agreement are for convenience
of reference only and will not affect the interpretation of this Agreement.
37.TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
38. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire,
flood, explosion, acts of terrorism, war, embargo, government action, civil or military
authority, the natural elements, or other similar causes beyond the Parties' reasonable
control, then the Agreement will immediately terminate without obligation of either party
to the other.
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39.STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness
and capacity to perform the Agreement in a manner satisfactory to CITY.
CONSULTANT represents that its financial resources, surety and insurance experience,
service experience, completion ability, personnel, current workload, experience in
dealing with private consultants, and experience in dealing with public agencies all
suggest that CONSULTANT is capable of performing the proposed contract and has a
demonstrated capacity to deal fairly and effectively with and to satisfy a public CITY.
[Signatures on next page]
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IN WITNESS WHEREOF the parties hereto have executed this Agreement the
day and year first hereinabove written.
CIT!F SEGIJ
''
PO
Rebecca Redyk,
Human Resources Director
ATT' STr
Tracy eaver„
City Clerk
APPRCED AS TO FORM:
Joaquip Vazquez,
Deput City Attorney
INSUR CE APPROVAL:
Hank L ..
Risk Manager
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Robert Hall
CEO
K
May 25, 2022
Dear Ms. Rebecca Redyk:
Bob Hall & Associates is pleased to submit this proposal to conduct a recruitment for the
position of IT Director for the City of El Segundo.
If selected, Bob Hall will be the point of contact and lead project director for this search. As
former City Manager of Laguna Niguel, Stanton, and Fountain Valley, Bob Hall's substantial
knowledge and experiences will help the City of El Segundo find a candidate that fits the
ideal criteria for the position. No one has a better pulse on the challenges that California
cities face than Bob as a former City Manager. Recent recruitments by Bob Hall include the
Cities of Manteca, Tracy, Morro Bay, San Bernardino, Laguna Niguel, Costa Mesa, Seal
Beach, San Clemente, Stanton, and the Laguna Woods Village.
While not a large firm, Bob Hall & Associates' network encompasses a strong talent pool and
will add the personal, individualized attention that each search requires. Attached is a
summary of the search process and the services that the Bob Hall & Associates team is
willing and able to offer the City of El Segundo.
For more information or clarification, do not hesitate to contact Bob Hall at (714) 309-9104
or by email at [,)ob@.rbob1 aaflFu l fa'as o k+;KG s..'lor_°�.. We appreciate the opportunity to be
considered to aid in the search for the IT Director vacancy. Should you select our team, we
are prepared to proceed immediately.
Sincerely,
Bob Hall
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Executive Summary
We are excited to submit our proposal to the City of El Segundo for the opportunity to assist
with the identification and recruitment for the IT Director position. The Bob Hall & Associates
team is well connected throughout California with a keen knowledge of talent and is
prepared to offer a strong pool of top candidates. At Bob Hall & Associates, we pride
ourselves in adding a personal, individualized touch to each recruiting search. In the last 30
months, the Bob Hall and Associates team has conducted more than 50 recruitments across
the state of California.
We provide a cost-effective alternative to working with large recruiting firms, without
sacrificing the level of service. Our individualized service helps target candidates who are
equipped to specific needs within the region. We do not stray from a challenge and thrive in
filling the tough to find positions at all levels throughout the organization. Our work ethic and
desire to help our clients succeed is second to none.
Bob Hall brings over 30 years of experience in municipal government and leadership. Hall
has served as City Manager for Fountain Valley, Laguna Niguel, and Stanton. His prior City
Manager experience gives him a unique perspective on the recruiting process. He knows
first-hand the talent it takes to build a high-performance operation and wants to share that
knowledge and experience with candidates and municipalities. His wide variety of
experience throughout municipal organizations provides a strong understanding of the
diverse needs throughout the City. Before assuming the leadership role in Orange County, he
worked in many departments, including General Services Director for the City of Riverside.
Bob Hall holds a Master's degree in Public Administration from California State University,
San Bernardino. Hall is a member of ICMA, former Board Member of Cal ICMA and has been
an invited guest lecturer at Cal -State Northridge, Cal -State Fullerton and Long Beach State
University.
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The Team and Recent Placements
Our Recruitment Team
Bob Hall
Founder, Bob Hall and Associates
With Bob's 30 plus years of experience serving in most departments within a municipal
organization, he brings a strong knowledge and understanding of city operations. This
diverse knowledge has translated into Bob Hall and Associates keen ability to place highly
qualified candidates in key positions. Bob's niche is finding that "perfect fit", especially in
positions that traditionally are more challenging to fill. Bob Hall provides individualized
customer service and responsiveness resulting in successful placements and ultimately,
client satisfaction.
Rachel Hall
Recruitment Coordinator
Rachel has a Bachelor of Arts in Communications from the University of Arizona and brings a
background in marketing and writing to the team. Rachel has experience working within
municipal government and provides support services for Bob Hall and Associates
recruitments.
Recent Recruitments
City Manager - Stanton
City Manager - Laguna Niguel
City Manager - Manteca
City Manager -San Bernardino
City Manager - Fountain Valley
City Manager - Tracy
City Manager - Laguna Hills
Assistant City Manager - Costa Mesa
City Attorney - Manteca
Fire Chief - Morro Bay
Assistant to City Manager - San Luis Obispo
Director of Finance - Placentia
Director of Finance - Moorpark
Director of Finance -Seal Beach
Director of Public Works - Signal Hill
Director of Development - Manteca
Director of Community Development - Stanton
Director of Community Services - Costa Mesa
Director of Parks & Recreation - American Canyon
IT Director - San Bernardino
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Recruiting Process
Below, you will find our proposed recruiting process, schedule, and cost breakdown for your
consideration. During the recruitment process, we will require the following specific
assistance from the City: a draft job description (we will work with the City to craft language),
any other legal descriptions or City language and guidelines; City logo, high resolution
photography, review of the brochure and other marketing materials and timely feedback; and
logistics coordination with any City staff and our team.
Create Position Profile
The Bob Hall and Associates team will meet with the City to discuss the strategy for
the search as well as communication preferences and project timeline. It is at this
time that the team will collaborate with the City to determine characteristics of the
ideal candidate. Communication and customer service is a priority, as the Bob Hall
and Associates team will stay in touch with the City throughout the recruitment
keeping them up to date. In the meeting, the search criteria will be determined to
help aid the Bob Hall & Associates team in narrowing the search to appropriate
candidates based on the specific goals and qualities of the organization.
Outreach and Recruiting
Outreach
Outreach begins with the creation of a job announcement and brochure that will be
advertised for the public to see on platforms such as Public CEO, California City
News, Governmentlobs.com and in Western Cities magazine. We will also utilize
social media engagement on Linkedln, networking with top industry leaders
throughout the nation, and personal outreach.
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Candidate Identification
Following the creation of the job announcement and advertisement of the position,
the Bob Hall & Associates team will actively seek out qualified candidates by tapping
into the network of talented prospects both local to California and across the country.
Unlike other firms, Bob Hall & Associates focuses on adding a personal touch to the
identification process by tailoring the recruiting process to the needs and desires of
the organization. Our active recruiting style has proved to increase the number of
applications and resumes from potential candidates leading to a deeper evaluation of
each individual.
Candidate Assessment
Screening
Every application will be carefully examined and those that most closely fit the criteria
indicated by the organization will be subject to a more thorough evaluation. Such
evaluation will focus on aspects such as professional experience, size and complexity
of current organization as compared to the advertised position.
Initial Research and Interviews
Research will be conducted on top candidates in the form of Internet searches and
other public profiles to ensure prospects' values, experiences, and history match the
criteria established by the organization. Following research, preliminary interviews will
be conducted via phone, video-conferencing, or face-to-face, depending on
candidates' location.
Selection and Presentation of Top Candidates
Bob Hall & Associates will manage the selected finalist candidates. Top candidates
will be presented to the City for consideration to determine which candidates will be
interviewed. City will be provided with detailed description of work history and other
important information about each candidate prior to selection and scheduling of
interviews.
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Negotiations
The Bob Hall & Associates team is willing and able to support the City in the
negotiation process of the selected candidate's compensation package.
Close Out
After the organization has successfully chosen a candidate, the search will be closed
out. This includes informing finalist candidates of the status of the search via
telephone.
Project Costs
The recruitment for the IT Director position will be a complete and comprehensive search in
an effort to present the City with the most capable, talented, candidates available. The fee to
perform the search will be $20,500 plus expenses, not to exceed $22,500. These expenses
include advertising and printing. Top candidates will subject to DMV, civil and criminal
background, and credit checks. This proposal is good for at least 180 days from May 25,
2022.
Fees will be collected in three installments as follows:
1. Upon Execution of the Agreement: $7,500
2. Following Presentation of Candidates: $7,000
3. Upon Acceptance of Offer: $6,000
Project Timeline
A typical search will be conducted in a 90 to 120-day period from start to finish. Following the
final selection, negotiations can take up to two weeks. The proposed schedule includes four
to five weeks of active recruitment, which reflects our suggested minimum timeline. However,
this can be adjusted if the City would prefer a longer or accelerated process. An exact
schedule will be provided once a firm start date has been provided by the City. If an expedited
process is preferred we can reduce the process to about 60 days however we will need ensure
review dates and interviews are scheduled early in the process.
• Week 1: Bob Hall & Associates Selected as Search Firm
• Week 2: Bob Hall & Associates meets with the Cityto establish postition criteria
• Week 3 & 4: Active Recruting and Screening
• Week 1 & 2: Active Recruting and Screening Continued
• Week 3 & 4: Consultant Interviews, Preliminary Reference Checks, Finalists Selected and Submitted to
City
• Week 1: Candidate -City Interviews
• Week 2: Candidate Selected and Negotiations
• Week 3: Selection Made
Bob Hall & Associates' Guarantee
The Bob Hall & Associates team guarantees industry -standard services. If within one year
following appointment, selected candidate resigns or is terminated for cause, our team will
conduct another search free of professional services charges. However, the organization will
be expected to pay for incurred costs.
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Testimonials and References
Bob was very professional and
extremely responsive throughout
Coo, (valao' the recruitment. He was able to
bring an objective perspective to
the process, which ultimately led to great
candidates that were an ideal match for
our organization.
Bob is very conscientious and works hard
to match the candidates to the needs of
the organization. He has
been able to find good
candidates for the tough
to fill positions in our
region.
Rob Field, City Manager of San Bernardino
Field_Rob@sbcity.org
(909) 384-5122
Damien Arrula, City Manager of Placentia
darruia@placentia.org
(714) 993-8117
Jarad Hildenbrand, City Manager of Stanton
jildenbrand@ci.stanton.ca.us
(714) 890-4277
Don Sedgwick, Council Member Laguna Hills
dsedgwick@lagunahillsca.gov
(949) 885-6272
Karin Schnaider, Director of Finance, Tracy
karin.schnaider@cityoftracy.org
(209) 831-6800
Fred Minagar, MS PE, Mayor of Laguna Niguel
fminagar@cityoflagunaniguel.org
(949) 338-8964
Rigoberto Ramirez, Mayor Pro Tern of Stanton
rramirez22@ci.stanton.ca.us
(714) 890-454
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