CONTRACT 6378 Professional Services AgreementAgreement No. 6378
PROFESSIONAL SERVICES AGREEMENT
FOR DESIGN SERVICES
BETWEEN
THE CITY OF EL SEGUNDO AND
KOA CORPORATION
ENG 22-28: ON -CALL CONSTRUCTION INSPECTION
SERVICES
This AGREEMENT is entered into this 24' day of May, 2022, by and between the CITY
OF EL SEGUNDO, a municipal corporation and general law city ("CITY") and KOA
CORPORATION, a CALIFORNIA CORPORATION ("CONSULTANT"). The parties agree as
follows:
1. CONSIDERATION,
A. As partial consideration, CONSULTANT agrees to perform the work listed in the
SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by the
terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to
exceed Fifty Thousand dollars ($50,000) annually in each fiscal year for
CONSULTANT's services. CITY may modify this amount as set forth below.
Unless otherwise specified by written amendment to this Agreement, CITY will
pay this sum as specified in the attached Exhibit "A," which is incorporated by
reference.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit "A," which is
incorporated by reference.
B. CONSULTANT will, in a professional manner, furnish all of the labor, technical,
administrative, professional and other personnel, all supplies and materials,
equipment, printing, vehicles, transportation, office space and facilities, and all
tests, testing and analyses, calculation, and all other means whatsoever, except
as herein otherwise expressly specified to be furnished by CITY, necessary or
proper to perform and complete the work and provide the professional services
required of CONSULTANT by this Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT will use
the appropriate generally accepted professional standards of practice existing at the time of
performance utilized by persons engaged in providing similar services. CITY will continuously
monitor CONSULTANT's services. CITY will notify CONSULTANT of any deficiencies and
CONSULTANT will have fifteen (15) days after such notification to cure any shortcomings to
CITY's satisfaction. Costs associated with curing the deficiencies will be borne by
CONSULTANT.
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Agreement No. 6378
4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and hourly
rates for each personnel category and reimbursable costs (all as set forth in Exhibit "A") the
tasks performed, the percentage of the task completed during the billing period, the cumulative
percentage completed for each task, the total cost of that work during the preceding billing
month and a cumulative cash flow curve showing projected and actual expenditures versus time
to date.
5. NON -APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for
current services are within the current budget and within an available, unexhausted and
unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient
funds for payment of CONSULTANT services beyond the current fiscal year, this Agreement will
cover only those costs incurred up to the conclusion of the current fiscal year.
6. ADDITIONAL WORK. N/A,
7. FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT agrees that it
has:
A. Carefully investigated and considered the scope of services to be performed;
B. Carefully considered how the services should be performed; and
C. Understands the facilities, difficulties, and restrictions attending performance of
the services under this Agreement.
If services involve work upon any site, CONSULTANT agrees that CONSULTANT has or will
investigate the site and is or will be fully acquainted with the conditions there existing, before
commencing the services hereunder. Should CONSULTANT discover any latent or unknown
conditions that may materially affect the performance of the services, CONSULTANT will
immediately inform CITY of such fact and will not proceed except at CONSULTANT's own risk
until written instructions are received from CITY.
8. TERM. The term of this Agreement will be from July 1, 2022 to June 30, 2025, unless
otherwise terminated pursuant to Section 15.
9. TIME FOR PERFORMANCE.
A. CONSULTANT will not perform any work under this Agreement until:
CONSULTANT furnishes proof of insurance as required under Section 23
of this Agreement; and
CITY gives CONSULTANT a written notice to proceed.
B, Should CONSULTANT begin work on any phase in advance of receiving written
authorization to proceed, any such professional services are at CONSULTANT's
own risk.
10. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main
body of this Agreement takes precedence over the attached Exhibits; this Agreement
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Agreement No. 6378
supersedes any conflicting provisions. Any inconsistency between the Exhibits will be resolved
in the order in which the Exhibits appear below:
A. Exhibit A: Scope of Work and Fee Proposal
11. CHANGES. CITY may order changes in the services within the general scope of this
Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the
contract time will be adjusted accordingly. All such changes must be authorized in writing,
executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the
services will be determined in accordance with written agreement between the parties.
12. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
13. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and maintain
during the term of this Agreement, all necessary permits, licenses, and certificates that may be
required in connection with the performance of services under this Agreement.
14. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by
CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights
CITY may have under this Agreement or of any cause of action arising from CONSULTANT's
performance. A waiver by CITY of any breach of any term, covenant, or condition contained in
this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any
other term, covenant, or condition contained in this Agreement, whether of the same or different
character.
15. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any time
with or without cause.
B. CONSULTANT may terminate this Agreement at any time upon thirty days'
written notice.
C. Upon receiving a termination notice, CONSULTANT will immediately cease
performance under this Agreement unless otherwise provided in the termination
notice. Except as otherwise provided in the termination notice, any additional
work performed by CONSULTANT after receiving a termination notice will be
performed at CONSULTANT's own cost; CITY will not be obligated to
compensate CONSULTANT for such work.
D, Should termination occur, all finished or unfinished documents, data, studies,
surveys, drawings, maps, reports and other materials prepared by
CONSULTANT will, at CITY's option, become CITY's property, and
CONSULTANT will receive just and equitable compensation for any work
satisfactorily completed up to the effective date of notice of termination, not to
exceed the total costs under Section 1(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may procure
on its own terms services similar to those terminated.
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Agreement No. 6378
F. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this Section.
16. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models,
photographs and reports prepared by CONSULTANT under this Agreement are CITY's
property. CONSULTANT may retain copies of said documents and materials as desired but will
deliver all original materials to CITY upon CITY's written notice. CITY agrees that use of
CONSULTANT's completed work product, for purposes other than identified in this Agreement,
or use of incomplete work product, is at CITY's own risk.
17. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service under
this Agreement, no copies, sketches, or graphs of materials, including graphic art work,
prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or
public CITY without CITY's prior written approval. All press releases, including graphic display
information to be published in newspapers or magazines, will be approved and distributed solely
by CITY, unless otherwise provided by written agreement between the parties.
18. INDEMNIFICATION. This Agreement contemplates that CONSULTANT will act both as a
design professional (as defined by Civil Code § 2782.8) and for other management services.
Accordingly, CONSULTANT agrees to provide indemnification as follows:
A. CONSULTANT must save harmless, indemnify and defend CITY and all its
officers, employees and representatives from and against any and all suits,
actions, or claims, of any character whatever, brought for, or on account of,
any injuries or damages sustained by any person or property arising from,
pertaining to, or relating to the negligence, recklessness, or willful
misconduct of CONSULTANT or any of CONSULTANT's officers, agents,
employees, or representatives. CONSULTANT's duty to defend consists of
reimbursement of defense costs incurred by CITY in direct proportion to the
CONSULTANT's proportionate percentage of fault. CONSULTANT's percentage
of fault will be determined, as applicable, by a court of law, jury or arbitrator. In
the event any loss, liability or damage is incurred by way of settlement or
resolution without a court, jury or arbitrator having made a determination of the
CONSULTANT's percentage of fault, the parties agree to mediation to determine
the CONSULTANT's proportionate percentage of fault for purposes of
determining the amount of indemnity and defense cost reimbursement owed to
the CITY; CONSULTANT and CITY must each pay half the mediator's fees.
Notwithstanding the above, in the event one or more defendants to a Claim is
unable to pay its share of defense costs due to bankruptcy or dissolution of the
business, the CONSULTANT must meet and confer with the CITY regarding
unpaid defense costs.
B. Defense For All Non -Design Professional Liabilities. Notwithstanding the
foregoing and without diminishing any rights of the CITY under subsection A, for
any liability, claim, demand, allegation against CITY arising out of, related to, or
pertaining to any act or omission of CONSULTANT, but which is not a design
professional service, CONSULTANT must defend, indemnify, and hold harmless
Indemnitees from and against any and all damages, costs, expenses (including
reasonable attorneys' fees and expert witness fees), judgments, settlements,
and/or arbitration awards, whether for personal or bodily injury, property damage,
or economic injury, to the extent that they arise out of, pertain to, or relate to the
negligence, recklessness, or willful misconduct of the CONSULTANT.
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Agreement No. 6378
C. For purposes of this section "CITY" includes CITY's officers, officials, employees,
agents, representatives, and certified volunteers.
D. It is expressly understood and agreed that the foregoing provisions are intended
to be as broad and inclusive as is permitted by the law of the State of California
and will survive termination of this Agreement.
The insurance coverage to be maintained by CONSULTANT as required by Section 22, will not
limit the liability of CONSULTANT hereunder. The provisions of this section will survive the
expiration or earlier termination of this Agreement.
19. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's
written approval are prohibited and will be null and void.
20. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will
act as an independent contractor and will have control of all work and the manner in which it is
performed. CONSULTANT will be free to contract for similar service to be performed for other
employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY
and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY
provides for its employees. Any provision in this Agreement that may appear to give CITY the
right to direct CONSULTANT as to the details of doing the work or to exercise a measure of
control over the work means that CONSULTANT will follow the direction of the CITY as to end
results of the work only.
21. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with respect
to all services and matters covered under this Agreement. CITY will have free access at all
reasonable times to such records, and the right to examine and audit the same and to make
transcript therefrom, and to inspect all program data, documents, proceedings and activities.
CONSULTANT will retain such financial and program service records for at least three (3) years
after termination or final payment under this Agreement.
22. INSURANCE.
A. Before commencing performance under this Agreement, and at all other times
this Agreement is effective, CONSULTANT will procure and maintain the
following types of insurance with coverage limits complying, at a minimum, with
the limits set forth below:
Type of Insurance
Commercial general liability:
Professional Liability
Business automobile liability
Workers compensation
City of El Segundo PSA for Design Services
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Limits
$2,000,000
$1,000,000
$1,000,000
Statutory requirement
Agreement No. 6378
B, Commercial general liability insurance will meet or exceed the requirements of
ISO-CGL Form No. CG 00 01 11 85 or 88, or equivalent. The amount of
insurance set forth above will be a combined single limit per occurrence for bodily
injury, personal injury, and property damage for the policy coverage. Liability
policies will be endorsed to name CITY, its officials, and employees as
"additional insureds" under said insurance coverage and to state that such
insurance will be deemed "primary" such that any other insurance that may be
carried by CITY will be excess thereto. CITY's additional insured status will
apply with respect to liability and defense of suits arising out of CONSULTANT's
acts or omissions. Such insurance will be on an "occurrence," not a "claims
made," basis and will not be cancelable or subject to reduction except upon thirty
(30) days prior written notice to CITY.
C. Professional liability coverage will be on an "occurrence basis" if such coverage
is available, or on a "claims made" basis if not available. When coverage is
provided on a "claims made basis," CONSULTANT will continue to renew the
insurance for a period of three (3) years after this Agreement expires or is
terminated. Such insurance will have the same coverage and limits as the policy
that was in effect during the term of this Agreement and will cover
CONSULTANT for all claims made by CITY arising out of any errors or omissions
of CONSULTANT, or its officers, employees or agents during the time this
Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form CA
00 01 06 92, including symbol 1 (Any Auto).
E. CONSULTANT will furnish to CITY valid Certificates of Insurance evidencing
maintenance of the insurance required under this Agreement, a copy of an
Additional Insured endorsement confirming CITY has been given Insured status
under the CONSULTANT's General Liability policy, and such other evidence of
insurance or copies of policies as may be reasonably required by CITY from time
to time. Insurance must be placed with insurers with a current A.M. Best
Company Rating equivalent to at least a Rating of "A:VII."
F, Should CONSULTANT, for any reason, fail to obtain and maintain the insurance
required by this Agreement, CITY may obtain such coverage at CONSULTANT's
expense and deduct the cost of such insurance from payments due to
CONSULTANT under this Agreement or terminate pursuant to Section 15.
23. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written approval
to use any consultants while performing any portion of this Agreement. Such approval must
approve of the proposed consultant and the terms of compensation.
24. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the status on
the project, which will include a schedule update and a short narrative description of progress
during the past month for each major task, a description of the work remaining and a description
of the work to be done before the next schedule update.
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Agreement No. 6378
25. NOTICES. All communications to either party by the other party will be deemed made when
received by such party at its respective name and address as follows:
If to CONSULTANT:
KOA Corporation
1100 Corporate Center Drive, Ste. 201
Monterey Park, CA 91754
Attention: Chuck Stephan
Phone: 310-525-0678
Email: cstephan@koacorp.com
If to CITY:
City of El Segundo
350 Main Street
El Segundo, CA
Attention: Arianne Bola
Phone: 310-524-2364
Email: abola@elsegundo.org
Any such written communications by mail will be conclusively deemed to have been received by
the addressee upon deposit thereof in the United States Mail, postage prepaid and properly
addressed as noted above. In all other instances, notices will be deemed given at the time of
actual delivery. Changes may be made in the names or addresses of persons to whom notices
are to be given by giving notice in the manner prescribed in this paragraph.
26. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and
regulations including, without limitation, CITY's conflict of interest regulations.
27. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor
retained any company or person, other than CONSULTANT's bona fide employee, to solicit or
secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed
to pay any company or person, other than CONSULTANT's bona fide employee, any fee,
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting
from the award or making of this Agreement. Should CONSULTANT breach or violate this
warranty, CITY may rescind this Agreement without liability.
28. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally
for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party.
There will be no incidental or other beneficiaries of any of CONSULTANT's or CITY's
obligations under this Agreement.
29. INTERPRETATION. This Agreement was drafted in and will be construed in accordance
with the laws of the State of California, and exclusive venue for any action involving this
agreement will be in Los Angeles County.
30. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state, and
local laws applicable to this Agreement.
31. ENTIRE AGREEMENT. This Agreement, and its Exhibits, sets forth the entire
understanding of the parties. There are no other understandings, terms or other agreements
expressed or implied, oral or written. There is one Exhibit to this Agreement. This Agreement
will bind and inure to the benefit of the parties to this Agreement and any subsequent
successors and assigns.
32. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this
Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a
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Agreement No. 6378
whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against
either Party.
33. SEVERABILITY. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the
extent necessary in the opinion of the court to render such portion enforceable and, as so
modified, such portion and the balance of this Agreement will continue in full force and effect.
34. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action
has been taken by the Parties to authorize the undersigned to execute this Agreement and to
engage in the actions described herein. This Agreement may be modified by written amendment.
CITY's executive manager, or designee, may execute any such amendment on behalf of CITY.
35. ACCEPTANCE OF ELECTRONIC SIGNATURES. The Parties agree that this Agreement,
agreements ancillary to this Agreement, and related documents to be entered into in connection
with this Agreement will be considered signed when the signature of a party is delivered by
electronic (.pdf) or facsimile transmission. Such electronic or facsimile signature will be treated
in all respects as having the same effect as an original signature.
36. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of
reference only and will not affect the interpretation of this Agreement.
37. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
38. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood,
explosion, acts of terrorism, war, embargo, government action, civil or military authority, the
natural elements, or other similar causes beyond the Parties' reasonable control, then the
Agreement will immediately terminate without obligation of either party to the other.
39. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents
that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to
perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its
financial resources, surety and insurance experience, service experience, completion ability,
personnel, current workload, experience in dealing with private consultants, and experience in
dealing with public agencies all suggest that CONSULTANT is capable of performing the
proposed contract and has a demonstrated capacity to deal fairly and effectively with and to
satisfy a public CITY.
[Signatures on next page]
City of El Segundo PSA for Design Services
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Agreement No. 6378
IN WITNESS WHEREOF the parties hereto have executed this Agreement the day and
year first hereinabove written.
CITY OF EL SEGUNDO
Darrell George
Interim City Manager
4--QZ J��
Trac Weaver,
City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
M
Joagqio Vazquez, Deputy City Attorney
Insurance Reviewed by:
KOA CORPORATION
i
Name: C. Stephan
Title
Vice President
Taxpayer ID No..
FEIN:95- 5 59,Ew 8
'Q"rX ""' ' "0rX '°'Q"Qyc' Joseph Lillio, Finance Director
City of El Segundo PSA for Design Services
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Agreement No. 6378
EXHIBIT A
PROPOSAL FOR
C, I T" 0 F 11- S E , �;j J [D I'> >Bf I A/ C'
Agreement N•
. 6378
TABLE OF CONTENTS
COVER LETTER
SECTION 1: INTRODUCTION
SECTION 2: STAFFING
SECTION 3: PROJECT EXPERIENCE/REFERENCES
SECTION 4: METHODOLOGY / SCOPE OF SERVICES
SECTION 5: FEES
Hourly Rate Schedule
3
6
7
13
18
W"
2
Agreement No. 6378
1100 Corporate Center Dr, Suite 201, Monterey Park, CA 91754
MONTII�REV PARK
TO
Dear Ms. Bola
Attn: Arianne Bola
Sr Associate Engineer
KOA is pleased to submit this proposal to the City of El Segundo for On -Call
City of El Segundo
Inspection services. KOA has over 30 years of specialization in CM and
Public Works Department
inspection work for public agencies. KOA's proposed team has extensive
350 Main Street
experience in CM and Inspection projects for Southern California municipal
El Segundo, CA 90245
agencies in structures, including libraries, fire stations, community buildings,
Submitted electronically:
and building renovations; wet utilities, including bio-swales, storm drains
ABola@elsegundo.org
pipelines, sewer lines and pump stations, pipeline relining, water main
FROM
replacement; streets, including widening and beautification, rehabilitation,
resurfacing, traffic signals, fiber backbone installation, bike -paths, and curb,
Mr. Chuck Stephan, PE
VP, Director of CM Division
gutters and sidewalks; park projects, including artificial turf soccer fields,
cstephan@koacorp.com
landscaping, park buildings and lighting systems; as well as bridges,
T: 323.260.4703
including rehabilitation and replacement.
F: 323.260.4705
KOA was founded in 1987 and has a staff of 100+ working out of five offices
in the counties of Orange, Los Angeles, San Diego, and San Bernardino. KOA
PROPOSAL FOR
can meet and exceed your goals of completing projects on time and within
On -Call Construction
reasonable budgets, while minimizing impact to residents and businesses. A
Inspection Services
significant number of the projects that we work on have both state and
federal funding, and so we are very familiar with the reporting expectations
for these types of projects. KOA has developed some very effective methods
DATE
to successfully manage contractors to keep them on schedule; maintain a high
May 24, 2022
level of quality; avoid change orders wherever possible; and negotiate the
most favorable rates for change orders when they become unavoidable. KOA
will keep City staff in the loop at all times and produce relevant information so
Staff always has answers to any questions about the project.
KOA fully understands the circumstances and issues associated with working for
public agencies and in the right-of-way. We pay particular attention to public
relations, access, enforcing traffic control plans, and everything else that can
minimize the impact of a project to the general public. In this way we avoid
public relation issues being elevated above the field team. Our experienced
construction managers and construction inspectors will support the City's project
manager to ensure all work meets the provisions of the plans and specifications
for quality, cost, safety; reporting; and administration requirements. Our
professionals are dedicated to assisting in the delivery of a highly successful
project. Since our primary focus is construction management and inspection, we
remain up-to-date on the latest trends and practices in the construction industry.
KOA recently provided On -Call Construction Inspection services to the City of El
Segundo for several projects over the past years. KOA has provided services for
over 15 Federally and/or State -funded projects in the last ten years. None of the
audits failed or were denied reimbursement. All projects listed were for city
agencies.
Agreement No. 6378
I, Chuck Stephan, PE, will be the Management Contact and overall Project Manager for this contract. The contract
will be managed though the CM Division office at 1100 Corporate Center Drive, Suite 201, Monterey Park CA
91754. As a VP of KOA and the Project Manager, I have the authority to commit KOA for contractual terms and
conditions.
Thank you for your consideration of KOA's qualifications. If you have any questions, please contact me directly via
cell at 310.525.0678 or via email at cstet han@koacorp om.
We are looking forward to serving the City of El Segundo.
Sincerely,
rra °io¢�
Chuck Stephan, PE, LEED AP
Vice President, Director of CM Division
1100 Corporate Center Drive, Suite 201
Monterey Park, CA 91754
4
Agreement No. 6378
SUBCONSULTANTS TWINING
Twining, Inc. - Material Testing Services
For over 700 years, Twining has taken pride in its reputation for quality, reliability and expertise in providing geotechnical,
materials testing and construction inspection services. As one of California's largest service providers, our firm have the in-
house resources to meet the changing needs of complex construction projects from multi -building hospital campuses to
interstate highways. We employ some of the industry's most well-known construction materials experts who perform
research and consult with regulatory agencies to shape the future of construction standard practices.
Twining, Inc. (Twining) is a full -service engineering and
quality control company with unmatched technical
expertise, quality assurance/quality control capabilities,
laboratory capabilities, and personnel resources. With
laboratories throughout California and over 150
inspectors, and 298 total employees, we are unequaled
in our core competencies:
o Geotechnical engineering
o Materials testing and inspection
o Specialty testing
o Mobile laboratories
o Asphalt pavement quality assurance services
o Asphalt pavement design and materials
evaluations
o Roofing and waterproofing consultation and
inspection
o Applied engineering and research
o Forensic evaluation
Twining has developed a strong industry reputation by
providing sound engineering, testing, and inspection
services on every project. Still, we recognize that the
true measure of our performance rests in the
satisfaction of our clients. In the end, we are evaluated
on the safety and durability of the structures and
pavements we test and inspect.
Twining has the unparalleled ability to service even the
most significant projects from inception through
completion. Starting with the initial subsurface
investigation and continuing through the inspection and
laboratory testing required during construction, we have
the engineering staff, experienced inspectors and state-
of-the-art laboratory facilities to meet all your needs.
All of this, along with our proven project management
system, results in a seamless flow of communication
during the entire scope of your projects and provides
you with a single point of contact to meet project needs.
5
Agreement No. 6378
SECTION 1: INTRODUCTION
KOA is committed to providing our construction inspection and inspection
services for timely project completion. We dedicate the necessary resources to
complete each assignment on -time and within budget. Be assured that our key
personnel will be assigned to each project for its duration and will not be
removed or replaced by us without concurrence from the City. We maintain
close attention to our clients by tracking our contract budgets and schedules
on a weekly basis. We also maintain a 6-month look -ahead by project and
personnel in order to proactively identify resource needs and availability.
CONSTRUCTION A AGE E TI
KOA has been providing Construction and Project Management Services for
many types of public works projects for over 30 years. Our Construction
Managers/ Project Managers/ Inspectors have experience in managing new
and refurbishment building projects, municipal water systems, sewers, utilities,
electrical construction, bridges, highways, heavy civil projects, roadways,
transportation projects, and rail. KOA's construction managers apply many years
of experience on Caltrans, municipal, utility and private construction projects.
Our team allows you access to some of the most practical Construction
Managers and Technicians available. KOA provides all parties with up-to-the-
minute information, and is sensitive to the special needs of your community.
KOA also provides construction observation services for many types of projects.
Our construction inspectors also bring many years of accrued skills in dealing
with contractors and keeping the projects on track for timely completion.
CONSTRUCTION INSPECTION D OBSERVATION
KOA provides construction inspection and observation services for many
types of projects. KOA construction observers have experience with bridges,
highways, heavy civil projects, roadways, utilities, transportation projects, rail,
wharf and port facilities, federally funded projects, and virtually any other type
of municipal or public projects. Our construction inspectors bring many years
of accrued skills in dealing with contractors and keeping the projects on track
for timely completion.
r
TYPES OF SERVICES
Civil Engineering
Traffic Engineering
Transportation Planning
Active Transportation
Highway & Transportation Design
Program Management
Construction Management
FORM OF THE
ORGANIZATION
S Corporation
Monterey Park
Orange
Ontario
San Diego
Culver City
PROJECT IC LOCATION
KOA Construction Management
Division
1100 Corporate Center Drive
Suite 201
Monterey Park, CA 91754
Tel: 323.260.4703
Fax: 323.260.4705
MAIN CONTACT
Chuck Stephan, PE, LEED AP
Construction/Project Manager
Principal Engineer
Cell: 310.525.0678
Ofc: 714.573.0317
cstephan@koacorp.com
Agreement No. 6378
SECTION 2: STAFFING
CHUCK STEPHA , PE
PRINCIPAL -IN -CHARGE / PROJECT MANAGER
Mr. Stephan has 40 years of experience in civil engineering design and project
management on projects for many municipalities and private firms. He is an
expert in civil engineering design, and construction management for municipal
capital improvement projects, including pavement design and rehabilitation.
He has experience in ADA improvements; water pipelines; storm drain and
sanitary sewers; medians and landscaping; parking lots; site improvements;
plan checking; and in NPDES requirements. He has also managed various
funding sources including local, state, and federal -aid projects; SR2S; SRTS;
STPL; various grant applications and reimbursement requests. Mr. Stephan
works in multiple capacities as Principal -In -Charge, project manager, project
engineer, lead engineer, design engineer, and construction engineer in civil
and construction management disciplines.
IEXP IE ICI I:::IN C IE
City of La Habra Residential Water Main Replacements, and Transmission
Pipeline Replacement, La Habra, CA
BS, Agricultural Engineering,
California Polytechnic State
University, San Luis Obispo, CA
(1982)
REGISTRATIONS
Professional Engineer (Civil),
California #C50481 (1993)
Professional Engineer (Civil),
Hawaii #PE-8432(CE) (1996)
Professional Engineer (Civil)
Nevada #029470
PROFESSIONAL AFFILIATIONS
American Public Works Association
American Society of Civil Engineers
Mr. Stephan provided project management, project engineering, design, and
construction management for various Caltrans funded water pipeline improvement projects which included ARHM
pavement:
• Lambert Rd/Hacienda Rd Rehabilitation and Waterline Replacement Project, La Habra, CA
• Lambert Road Sidewalk Gap Closure Project Phases 1 and 2, Lambert Road and Beach Boulevard Intersection
Improvement Project, La Habra, CA
• Residential Streets and Alley Rehabilitation and Waterline Replacements Project, La Habra, CA
Engineering Services, Program Management, Project Management, Design, and Construction Management, La
Habra, CA
For more than ten years, Mr. Stephan has provided engineering services to the City of La Habra Department of Public Works
for the management, design, and construction of various public works capital improvement projects and studies. These
projects and services have included annual pavement rehabilitation projects, annual water main replacement projects, arterial
rehabilitation projects with federal -aid funding, intersection improvements with federal -aid funding, pedestrian facilities
(curb, gutter, sidewalk, ADA ramps) with Safe Routes to School funding, alley reconstruction with CDBG funding, plan
checking, bid assistance, federal -aid reimbursements, park facility ADA improvements, athletic fields, survey staking, and
storm drain improvements.
City of Torrance Residential Water Main Replacements, Torrance, CA Mr. Stephan provided project management,
design, and construction management for various water pipeline improvement projects.
Engineering Services, Program Management, Project Management, Design, and Construction Management,
Torrance, CA
Interim Project Manager. Mr. Stephan provided engineering services to the City of Torrance Department of Public Works
for the management, design, and construction of various public works capital improvement projects and studies. Projects
included: annual pavement rehabilitation projects; annual water main replacement projects, arterial rehabilitation projects
with federal -aid funding, street widening and intersection improvements with federal -aid funding; pedestrian facilities,
plan checking, bid assistance; federal -aid reimbursements and storm drain improvements.
7
Agreement No. 6378
City of Hermosa Beach Restroom Replacement Projects, Hermosa Beach, CA
Mr. Stephan provided grading plan and calculations for both the project and the California Coastal Commission
application.
A&A Concrete Facility, Signal Hill, CA
Mr. Stephan provided grading and stormwater compliant plans for new concrete batch plant facility in Signal Hill.
Osornio Park Grading Improvements, La Habra, CA
Project Manager/Design Engineer. Mr. Stephan prepared plans, specifications, and es
timate (PS&E) for grading Osornio Park to enlarge the current soccer field and install a newjunior size soccer field. Work
included site review, coordination of surveying, preparation of PS&E, and assistance throughout construction. The project
included 1800 cubic yards of excavation and 1500 cubic yards of fill. Construction Cost $70,000.
City of Rancho Palos Verdes Hesse Park ADA Assessment and Recommendation Report, Rancho Palos Verdes, CA
Project Manager. Mr. Stephan investigated ADA deficiencies in the entire Rancho Palos Verdes Hesse Park area, including
the Community Center, which houses meeting rooms, exercise room, kitchen and restrooms. The outdoor facilities include
ballfields, volleyball courts, play area, picnic area, drinking fountains, walking paths, and parking areas, and access to public
Right of way. Deliverables included a report with descriptions, map of deficient locations, and estimated cost to remedy.
Residential & Arterial Overlay 2011 Design, Thousand Oaks, CA
Design Engineer. Mr. Stephan prepared Plans, Specifications and Estimate for the City's 3 year Pavement Rehabilitation
Project. Work included field review, documentation, and photographing of all street sections and repair locations;
determination of rehabilitation strategies; preparation of plans, specifications, and estimate for bid; and bid support. The
project included 50,000 tons of asphalt pavement reconstruction and Asphalt Rubber Hot Mix overlay on 30 miles of
local, collector, and arterial streets. All work was completed in a compressed time schedule of 4 weeks. Construction Cost
$7,000,000.
Arterial Roads Rehabilitation Project Fiscal Year 2010-2011, Rancho Palos Verdes, CA
Project Manager & Design Engineer. Mr. Stephan prepared Plans, Specifications and Estimate for the rehabilitation of Palos
Verdes (PV) Drive South in the City of Rancho Palos Verdes. PV Drive South is a challenging arterial highway winding along
the bluffs of the Palos Verdes peninsula overlooking the Pacific Ocean. The street varies from a fully developed 4 lane
divided highway with bicycle path, to a 2 lane highway over unstable creeping subgrade soils. Rehabilitation strategies
included selective removal
and replacement (R&R) areas, asphalt rubber hot mix (ARHM) and conventional asphalt overlays, and microsurFace
application. Work included the relocation and improvement of bus pads and shelters, retaining walls, PCC repairs, striping
and markings. A comprehensive traffic sign field review and replacement plan was prepared to bring all traffic signs into
uniformity and conformance with MUTCD requirements. Construction Cost $2,000,000.
Agreement No. 6378
DAVI IN IN �,..J I[:::: N II S 11 A
CONSTRUCTION / PROJECT MANAGER
t
Ms. Buenavista has 30 years of experience in public works, and has managed a variety of capital improvement projects and
maintenance programs from inception to completion, including planning, development, design, and construction. She has
successfully completed numerous projects that involved roadway construction, traffic signal installations and upgrades,
median and parkway landscape installations and maintenance, recreational park construction, utility (storm drain, water, and
sewer) improvements, and facility upgrades and maintenance.
EXPERIENCE
City of Brea — Steele Drive and Pleasant Hills Tract Water Main Replacement Project, Brea, CA (1/2021-11/2021):
Construction Manager. KOA provided construction management and inspection services. The project included ARHM overlay
of AC streets throughout the tract, slurry seal, signing striping and markings, AC R&R, 8" water pipeline, valves and fittings,
and fire hydrants. Ms. Buenavista's responsibilities included project coordination with the City, Contractor, and Inspector;
document control; review of submittals, RFIs, and change orders; approving Contractor invoices; and project close out.
Construction Cost: $3.8M. Reference: City of Brea, Raymond Contreras, 1 Civic Center Circle, Brea, CA 92821, Email
raymondc@ci.brea.ca.us, Phone (714) 671-4411. Designer: Civiltec Engineering, Contractor: All Cities Engineering.
City of Brea — Eagle Hills Tract Water Improvements, Brea, CA (6/2020-12/2020): Construction Manager. KOA provided
construction management and inspection services. The project replaced and upgraded existing water mains and
appurtenances, constructed ADA curb ramps and resurfaced streets throughout the tract. Ms. Buenavista's responsibilities
included project coordination with the City, Contractor, and Inspector; document control; review of submittals, RFIs, and
change orders; approving Contractor invoices; and project close out. Construction Cost: $3M. Reference: City of Brea, Steve
Kooyman (Interwest), Email skooyman@interwestgrp.com, Phone (530) 318-1066. Designer: Kabbara Engineering, Contractor:
T. E. Roberts, Inc.
City of Brea — Country Lane Street Rehabilitation, Brea, CA (1/2021-5/2021): Construction Manager. KOA provided
construction management and inspection services. The project resurfaced AC pavement streets throughout the Country Lane
tract, constructed ADA curb ramps, and repaired concrete curb, gutter, and sidewalk. Ms. Buenavista's responsibilities
included project coordination with the City, Contractor, and Inspector, document control; review of submittals, RFIs, and
change orders; approving Contractor invoices; and project close out. Construction Cost: $300,000. Reference: City of Brea,
Raymond Contreras, 1 Civic Center Circle, Brea, CA 92821, Email raymondc@ci.brea.ca.us, Phone (714) 671-4411. Designer:
Ardurra, Contractor: Gentry Bros., Inc.
City of Redondo Beach — Sanitary Sewer Rehabilitation, 2020 Upgrades to PCH/Vista del Mar, Redondo Beach, CA
(11/2020-5/2021): Construction Manager. KOA is providing construction management and inspection services. The project
involves sewer system upgrades, including construction of a new gravity sewer line and manholes. Construction Cost:
$700,000. Reference: City of Redondo Beach, Saila Potukuchi, 415 Diamond Street, Redondo Beach, CA 90277, Email
Saila.Potukuchi@Redondo.org, Phone (310) 318-0661. Designer: Pacific Advanced Civil Engineering, Inc., Contractor: Mike
Prlich and Sons, Inc.
City of Brea — Eagle Hills Tract Water Improvements, Brea, CA (6/2020-12/2020): Construction Manager. KOA provided
construction management and inspection services. The project replaced and upgraded existing water mains and
appurtenances, constructed ADA curb ramps and resurfaced streets throughout the tract. Ms. Buenavista's responsibilities
included project coordination with the City, Contractor, and Inspector, document control; review of submittals, RFIs, and
change orders; approving Contractor invoices; and project close out. Construction Cost: $3M. Reference: City of Brea, Steve
Kooyman (Interwest), Email skooyman@interwestgrp.com, Phone (530) 318-1066. Designer: Kabbara Engineering, Contractor:
T. E. Roberts, Inc.
Agreement No. 6378
City of Redondo Beach — Residential Street Rehabilitation, Cycle 2, Phases 1 & 2, Redondo Beach, CA (1/2020-
1/2021): Construction Manager. KOA provided construction management and inspection services. The project rehabilitated
streets and alleys covering over 800,000 SF in residential neighborhoods including asphalt and concrete pavement
reconstruction, repairs to concrete curbs, gutters and cross gutters, utility adjustments, upgrades to 200 curb access ramps,
and signing and striping. Ms. Buenavista's responsibilities included project coordination with the City, Contractor, and
Inspector; document control; reviewing submittals, RFIs, and change orders; tracking contract pay quantities and reviewing
Contractor invoices; and project close out. Construction Cost: $4.25 M. Reference: City of Redondo Beach, Javier Urista, 415
Diamond Street, Redondo Beach, CA 90277, Email Javier.Urista@Redondo.org, Phone (310) 318-0661. Contractor: Excel
Paving.
City of Redondo Beach — Citywide Slurry Seal Project, Phase I, Redondo Beach, CA (2/2020-4/2020): Construction
Manager. KOA provided construction management and inspection services. The project provided general street preservation
work including minor dig -outs, crack seal, slurry seal, and pavement striping and marking on residential and collector streets.
Ms. Buenavista's responsibilities included project coordination with the City, Contractor and Inspector; monitoring the
Contractor's schedule; review of submittals, RFIs, and change orders; document control; preparing Weekly Statement of
Working Days; providing weekly project status reports; tracking contract pay quantities and reviewing Contractor invoices;
and project close out. Construction Cost: $700,000. Reference: City of Redondo Beach, Javier Urista, 415 Diamond Street,
Redondo Beach, CA 90277, Email Javier.Urista@Redondo.org, Phone (310) 318-0661. Contractor: American Asphalt South,
Inc.
City of Redondo Beach — Palos Verdes Boulevard Median Renovation, Redondo Beach, CA (1/2020-3/2020):
Construction Manager. KOA provided construction management and inspection services. The project upgraded the raised
median island on Palos Verdes Blvd, located at the eastern City limit. Improvements included a new irrigation system,
construction of decorative mortared cobble stone, and installation of trees and plants. Ms. Buenavista's responsibilities
included project coordination with the City, Contractor and Inspector; monitoring the Contractor's schedule; review of
submittals, RFIs, and change orders; document control; preparing Weekly Statement of Working Days; providing weekly
project status reports; tracking contract pay quantities and reviewing Contractor invoices; and project close out. Construction
Cost: $105,000. Reference: City of Redondo Beach, Saila Potukuchi, Associate Civil Engineer, 415 Diamond Street, Redondo
Beach, CA 90277, Email Saila.Potukuchi@Redondo.org, Phone (310) 318-0661. Landscape Architect: Kobata Associates, Inc.
Contractor: FS Contractors, Inc.
City of Laguna Beach — Staff Support for Public Works Department, Laguna Beach, CA (4/2019-11/2019): Project
Manager. Under the direction of the City Engineer and Project Director, Ms. Buenavista provided full-time, in-house project
management services. Ms. Buenavista's responsibilities included managing capital improvement projects involving storm
drains designs, creek and slope stabilization, stairs replacement for beach access, and facilities improvement for the City
Police, Fire, and Marine Safety Departments. Her tasks included construction drawings and traffic control plans review;
preparing project specifications and engineer cost estimates; reviewing environmental and geotechnical reports; contract
administration and budget oversite; conducting project meetings with designers and contractors; project coordination with
City departments and stakeholders; bidding projects and preparing city council staff reports for contract award; reviewing
invoices for payments; reviewing submittals and RFIs; providing document control and electronic filings; and attending
department staff meetings and utility coordination meetings. Reference: City of Laguna Beach, Thomas Perez, Capital
Program Manager, 505 Forest Avenue, Laguna Beach, CA, 92651, Email tperez@lagunabeachcity.net, Phone (949) 464-6688.
Agreement No. 6378
rwinin
Amir Ghavibazoo is a Ph.D. candidate in Civil Engineering. Amir has extensive
research experience and in-depth understanding on many aspects of
pavement materials. His experience includes Characterization of rubberized
asphalt binders and developing mix designs following Superpave
specifications. Additionally, he has extensive experience with advanced
performance testing of asphalt binder including Dynamic Shear Rheometer
(DSR), Bending Beam Rheometer (BBR) and other asphalt binder quality
control tests.
During his graduate study, Amir obtained a great knowledge and expertise on
pavement Management Systems (MicroPaver), Pavement Evaluation and
Pavement Rehabilitation Strategies. He is expert in calculating the Pavement
Condition Index (PCI) through visual inspection following the engineering army
corp. methodology as well as conducting Life Cycle Cost Analysis (LCCA) for
different rehabilitation strategies for pavements
City of South Pasadena, 2016-2017 Street Improvement Projects Twining
provided geotechnical pavement evaluation and structural design
recommendations for two street rehabilitation projects in the City of South
Pasadena. The purpose of the evaluation was to develop recommendations for
pavement rehabilitation. These two street projects were comprised of
approximately 3,000 feet of asphalt concrete pavement in mainly residential
areas. The project limits were Grevelia Street from Fair Oaks Avenue to Stratford
Avenue and Garfield Avenue from Clark Place to the North City Limit. Amir
served as the Project Manager on this project, serving as the primary point of
contact to our client, Kimley-Horn, seamlessly coordinating all of Twining's
services without delay.
Los Alamitos Joint Forces Training Base -Taxiway Pavement, Amir is currently
involved in the construction of container yard subgrade which consists of
cement -treated base (CTB) materials. Amir is providing technical support
during the testing and demonstration of compliance of the CTB materials. Amir
was also involved in developing two different mix designs for cement -treated
base and cement -treated soil in this project.
Rl r
Ph. D in Civil and Environmental
Engineering North Dakota State
University
MS, Railways Engineering
Iran University of Science and
Technology; Tehran; Iran 2009
BS, Industrial Engineering
University of Technology, Tehran,
Iran 2006
11
Agreement No. 6378
r
City of Huntington Beach -Nichols Lane Rehab, Twining performed inspection and material testing on the Nichols Lane
rehabilitation project. Amir served as Project Manager to assure the quality of the job exceeded the City's expectations. He
oversaw the material sampling and testing and provided technical comments to the City. He was also responsible for
developing Cement -treated soil mix designs for the project.
City of Huntington Beach-Gothard St & Center Ave, Twining is performing inspection and material testing on Gothard
Street rehabilitation project. Amir was serving as project manager to assure the quality of the job that was being delivered
to the city. He oversaw the material sampling and testing and provided technical comments to the city. He was also
responsible to developed Cement -treated soil mix design for the City in the project.
City of Huntington Beach -Arterial Rehab, Twining performed a pavement evaluation on approximately eight lane miles of
street at multiple locations in the City of Huntington Beach to recommend repair and rehabilitation strategies for the
pavement at project level. Amir served as Senior Pavement Engineer coordinating the required testing and preparing the
final recommendation and design. Several alternative options provided to the City included mill and overlay,
reconstruction, and soil stabilization
City of Claremont, Foothill Boulevard Improvement Twining performed pavement evaluation on approximately four lane
miles of Foothill Boulevard to recommend repair and rehabilitation strategies for the pavement at the project level. Amir
served as Senior Pavement Engineer, coordinating the required testing and preparing the final recommendation and
design. Several alternative options were provided to the City included mill and overlay, Cold in -place recycling,
reconstruction, and soil stabilization.
Waterman Road Rehab, Elk Grove, Twining performed pavement evaluation on approximately 2 lane miles of Waterman
Road in the Town of Elk Grove to recommend repair and rehabilitation strategies for the pavement at project level. Amir
served as senior pavement engineer coordinating the required testing and preparing the final recommendation and design,
Several alternative options provided to the city including conventional asphalt, roller compacted concrete (RCC), and
Cement -treated base.
City of Long Beach, Studebaker Road Pavement evaluation Serving as pavement engineer, Amir performed pavement
evaluation on 0.5 mile stretch of Studebaker Road. The surface condition assessment was performed following the Caltrans
Flexible Pavement Rehabilitation Manual. Also, boring and coring were performed to investigate the subsurface condition
of the road. Based on collected information, different rehabilitation strategies were calculated and recommended to the
City of Long Beach, including Cold In -place Recycled Asphalt Concrete Pavement (CIRACP) and Cement Stabilized Pulverized
Base (CSPB).
�� ��� Ill'PER
SECTION 3: PROJECT EXPERIENCE / REFERENCES
STREETBROOKHURST IMPROVEMENTS FROM KATELLA
AVENUE TO BALL ROAD
ANAHEIM, CA
KOA provided reconstruction and widening of Brookhurst Street with the
construction of two additional travel lanes and class 2 bikeways. The work on
this major Anaheim trunk road included the reconstruction of large sections
of the road; the upgrade of an "at -grade" rail crossing; the reconstruction of
the Cerritos Intersection, with new traffic signals; new street lights; new raised
landscaped medians; and extensive parkways. The widening also required
storm drain and sewer improvements and the construction of stormwater
infiltration bio-swales. New sidewalks, curbs and gutters, sound walls,
driveways and trails were also project elements. The project improved traffic
flow and safety through this segment of Brookhurst Street, and provided for
project features to improve storm water runoff quality through infiltration and
percolation. This project consisted of roadway widening and paving, sidewalks,
curbs and gutters, sound walls, driveways, drainage improvements, traffic
signal improvements, landscaping and irrigation, and utility improvements.
CII...IIi:::INT NAMIE
City of Anaheim
200 S Anaheim Blvd, Suite 276,
Anaheim, CA 92805
Joann Wu
200 S Anaheim Blvd, Suite 276,
Anaheim, CA 92805
(714) 765-4922
ktunnicliff@anaheim.net
YEAR
08/2013 — 02/2015
CONTRACT
$8,000,000.00
CONSULTANT COST
$280,000
STAFF
Alan Braatvedt, Construction
Manager
Agreement No. 6378
C 1111: IN IN A IM If:::
City of Torrance
3031 Torrance Blvd,
Torrance, CA 90503\
REFERENCE
Elizabeth Overstreet
City of Torrance
310.618.3074
EOverstreet@TorranceCA.gov
YEAR
July 2013
CONSTRUCTION COST
$1.8 M
STAFF
Chuck Stephan
Crispen Cole
PALOS VERGES BOULEVARD REHABILITATION
TORRANCE, CA
The project consisted of various roadway improvements to Palos Verdes Blvd from Pacific Coast Highway to the southerly
City limits. The total project length was approximately 5,780 feet. KOA led the design effort to produce bid ready plans,
specifications, and estimate. Palos Verdes Blvd (PVB) from Pacific Coast Highway (PCH) to the southerly limit at the City of
Palos Verdes Estates is a four lane arterial highway (2 lanes in each direction) carrying approximately 25,000 vehicles per
day, with a variety of cross sections and street improvements.
The project consisted of pavement rehabilitation, signal modifications, new bike lanes, signal & striping, illuminated
street signs, crosswalks, sidewalks, hardscape, and landscape improvements.
14
in���/�/
ROSECRA S AVENUE WIDENING PHASES 2 &.
EL SEGUNDO & MANHATTAN BEACH, CA
The project involved the widening of the section of Rosecrans Ave from
Manhattan Gateway to Nash Street. The work consisted of excavation and
removal of existing pavement, concrete and asphalt paving, construction
of curb and gutter, sidewalks, driveways, retaining walls, waterline
relocation and street lighting. In addition to the above the project also
involved traffic signal modifications at the three intersections, new traffic
signal controllers, installation of interconnect conduit, synchronizing of
signals, traffic striping and adjustment of existing u/g utilities.
Reference: Kathleen Jackson, Project Manager, 204 7 Rosecrons Ave #.
200 El Segundo, CA 90245, (370) 379-5376
LA HABRA STREET REHABILITATION & WATER MAIN
REPLACEMENT PROJECTS
LA HABRA, CA
KOA has provided engineering design and project management services for
the City of La Habra's annual street rehabilitation and water main
replacement projects since 2005. Projects have included water pipeline
replacement, and pavement rehabilitation work, with a complete
assessment of conditions, appropriate investigations, development of plans,
specifications and estimate, and complete management of each project
throughout construction.
Reference: Christopher L. Johansen, PE, City Engineer, City of Lo Habra, (562)
905- 97201cjohonsen@lc7hcirboca.gov
TWI TREE &. HASTER STREET SEWER IMPROVEMENTS
GARDEN GROVE, CA
KOA provided full construction management and construction inspection
services. The work included: Installation of 667' of 8" Vitrified Clay Pipe
(VCP); 2,066' of 10" VCP; 1,428' of 15" VCP sewer mainline; installation of
40' of 8"
& 16" PVC-900 sewer line; installation of 120' of 16" PVC water lines; and
installation 16 new manholes, demolition of 17 existing manholes; removal of
2217' and abandonment of 2012' of existing sewer lines; reconstruction and
reconnecting 60 sewer house connections; trench pavement restoration; traffic
restriping; replacement of traffic loop detectors; installation of raised pavement
markers; and appurtenant work.
Reference: Myung loon Chun, PE, Associate Engineer, P/W Water Services Division,
grove.co.us
Agreement No. 6378
KRAEMER/LA PALMA INTERSECTION IMPROVEMENTS
ANAHEIM, CA
The project involved the reconstruction and widening of the very busy Kraemer
/ La Palma intersection, extending south of the intersection to the 91-
Freeway. This project was intended to greatly relieve the congestion at the
intersection and the west -bound freeway off -ramp. The work included
extensive signal
up -grades, widening of roads, beautification and the construction of a new
retaining wall in the Caltrans right-of-way. The retaining wall is a 400'-long
x 18'-high MSE wall, which was constructed in part above the OC Flood
Control
District channel. The pre -fabricated components of the wall were
manufactured off -site with inspection from Caltrans. KOA worked closely with
Caltrans, and with OC Public Works.
Reference: Robert Luciano, Construction Services Manager, (774) 765-5285 x5286
HAWTHORNE, CA
This project involved the widening of Rosecrans Ave in the EB and WB
directions. Additional lanes were also built along the NB and SB
directions of Aviation Blvd. The work consisted of excavation and
removal of existing pavement, concrete and asphalt paving, construction
of curb and gutter, sidewalks, driveways, retaining walls, sound walls,
storm drain RCP & RCB structures, and street lighting. The project also
involved traffic signal
modifications at four intersections, new traffic signal controllers, installation
of interconnect conduit, synchronizing of signals, traffic striping, adjustment
of existing u/g utilities, undergrounding of overhead utilities and
landscaping.
Reference: Akbar Farokhi, Senior Engineer, City of Hawthorne, (370) 349-2983
REALIGNMENT OF WASHINGTON/INCE
CULVER CITY, CA
KOA provided design and construction management/inspection services
for the realignment of Washington Blvd through Downtown Culver City.
The project included the installation of a new storm drain system, the
widening of Washington and INCE Blvds, the installation of new utilities in
Ince for the
future development of Parcel B, the installation of new signals and the paving
of the roads.
Reference: Lee Torres, Project Manager/Associate Engineer, (370) 253-5623,
City of Culver City
16
gd�
STREET REHABILITATION AND WATER SYSTEM
IMPROVEMENT PROJECTS
✓CN T ERE" PARK. CA
KOA provided Project Management services for this major water line
replacement and roadway resurfacing project. The waterline construction
management project included over 15,500' lineal feet of 8-inch, 10-inch,
and 12-inch ductile iron pipe, potholing existing utilities, installation of
new
water mains, valves, fire hydrants, residential & commercial services, tie in
to existing water system, abandonment of existing waterlines, work area
traffic control, trench back fill & compaction, temporary trench plating
procedures, flushing and testing of waterlines, installation and
maintenance of BMP's.
Reference: Rey AIfonso, City of 'Iontere}I Pork, (626) 307- 73,30
KATELLA WIDENING, FROM LEWIS TO STATE COLLEGE
ANIAHEIMI, CA
KOA provided Construction Management services for the reconstruction and
widening of Katella between Lewis and State College. The project involved
adding an additional lane in each direction, a major upgrade to the
intersection of State College and the upgrade of signals at Market and Lewis.
Extensive irrigation and landscaping was installed, including the planting of
167 fully- grown palms in newly constructed medians and parkway, the
project included the construction of sidewalks and curb and gutters. A new
CMS information sign was also installed on the project as well as a complete
new fiber optic network system.
Reference: Citj of�,r,nheini, Kef(i 1ur-,nic(iff, Construction Services Morroger
(774) 765-922; ktunnic(if@anaheim.net
JESSEN DRIVE BRIDGE OVER EARLE CANYON
REPLACEMENT LA CANADA FLINTRIDGE, CA
KOA provided construction management/construction inspection services
for this Caltrans federally funded project which involved a complete
replacement, including cast -in -place abutments and wing walls, precast
girders, concrete deck, asphalt overlay, signage and striping, decorative
bridge railing, and reconfiguring of storm water basins and approach
streets and all utilities.
The project involved coordination between local gas, irrigation, and school
districts; County agencies and permitting coordination between Caltrans, Los
Angeles County Flood Control District, Los Angeles County Department of
Transportation, and U.S. Army Corps of Engineers.
Reference: Ying Kwnn, City Engineer, (878) 792-8882, �Ikwon@(cf.cc, Cov
Agreement No. 6378
SECTION 4: METHODOLOGY / TYPICAL SCOPE OF SERVICES
4
KOA has a complete Construction Management and Inspection division of dedicated professionals, who provide only
Construction Management and Inspection services, and have been doing so for over 30 years. We have developed
procedures and techniques to address virtually every issue that is encountered in the managing of construction
contracts and contractors. A major facet of our management focus is concentrated on the schedule, which we regard as
a powerful tool that is used to control progress as well as the budget. We have an exceptional track record for bringing
in projects within budgets and on time with minimal disruption to the City.
018 110110 10114 7_11#11II&I
As stated, the program will be managed by Mr. Chuck Stephan, PE. Mr. Stephan has successfully managed contracts
for Public Agencies for the past 30 years. The strongest evidence of our success is our repeat business received from
the public agencies year after year. All of the staff proposed have worked for KOA for a considerable length of time
and will be made available to the City as the need arises.
P OJ I,;: C r' U IN IC : RS FAIN IC; I IN A N D hl::) P OAC I.1
PROJECT UNDERSTANDING
The City of El Segundo is seeking a consultant to provide On -Call Construction Inspection services for a variety of
projects. These projects may include road and street rehab and beautification, grinding, crack filling, localized dig -
outs, ARHM/TRMAC/ Conventional A/C, leveling course, base material placement, concrete removal and replacement
(alley approaches, curb ramps, drive aprons, sidewalk, curb and gutter), loop detector placement, tree removal, utility
adjustments, landscaping and possibly traffic signal placement.
Funding may include some or all of local, state, federal, and various grant sources. KOA is experienced and proficient
in all these funding sources and services. In addition to Construction Inspection services, KOA is able to provide
Construction Management and Engineering support to the City as on -call or as staff support.
The selected consultant will provide Professional Services in the fields of Construction Inspection on a flexible
schedule to suit the City's needs. It is fully understood that these services may be for a single or multiple projects and
could be on a full or part-time basis.
PREFERRED STAFF EXPERIENCE
KOA's overall objective is to provide scheduling expertise, excellent documentation and superior knowledge of the
contract documents to oversee the contractor and enable us to effectively manage claims and all other areas of the
contract including public relations, quality, safety, RFIs and submittals.
To this end, note that all of the Construction Managers proposed are also schedulers, with years of scheduling
experience using mainstream scheduling software as utilized by the public works contracting industry. This includes
Primavera and Microsoft Project®, and others. Ram Mohseni will serve as our scheduling specialist. He is able to not
only provide schedules, but will provide critical schedule assessment and forensic analysis as well.
PROJECT APPROACH
The KOA team firmly believes that the key to a successful project is performing each task with a realistic and clear
understanding of what the real intent of the project is and constructing the final product with a "win -win" attitude. KOA
owes the successful completion of our projects to our ability to find and maintain excellent professional staff and to our
dedication to organization, documentation, and proactive construction management. Our keen understanding of and
experience with the public process and public construction contract administration results in a smoother project
experience. Our team's experience and proactive approach enable KOA to stay ahead of the contractor for a successful
project completion, on time and within budget.
KOA construction managers and inspectors have experience with bridges, highways, heavy -civil projects, roadways,
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utilities, transportation, rail, fire stations, parks, buildings, wharf and port facilities, federally funded projects, and other
types. Our inspectors bring many years of accrued skills in dealing with contractors and keeping projects on track.
KOA provides all parties with updated information and is sensitive to the special needs of the community.
KOA believes that a successful project is built by fostering good relationships and trust between the design team,
client agencies and the contractor. We attempt to understand the viewpoints of the involved agencies and the
viewpoints of the designers, contractors, the general public and other affected project stakeholders, to better deal
with the nuances surrounding the project. The KOA team understands these varying viewpoints because we have
worked with and/or managed design consultants, contractors and several public agencies.
KOA's approach starts with the end in mind. The end being a quality project delivered on time and within budget.
The process begins with the development of the main project elements: master project schedule, master project
budget and the comprehensive scope of work. These elements are not developed in a vacuum, but rather with all
project stakeholders to ensure that no surprises are encountered during the project. This provides a sense of order
among the stakeholders and team such that all are focused on the same goals.
SCGP[::: OF &E.::RVII E:S
Depending on the project needs and direction from the City, the project could include some or all of the specific tasks
listed below. In summary, KOA can:
o Attend all project -related meetings.
o Review plans, specifications, submittals, requests for information (RFI), and other construction -related
documents.
o Review and evaluate proposed change orders made by the Contractor. Provide City staff with a recommendation
on the proposed change order.
o Review shop drawings and submittals from Contractor.
o Photograph project prior, during, and after construction.
o Provide field inspections of work in progress to ensure compliance with plans and specifications.
o Prepare and distribute written daily inspection reports via email and/or hardcopy. At a minimum, daily
inspections shall include site conditions, weather conditions, staff on site, quantity of work performed, and any
major incidents or safety violations.
o Perform and review soil compaction testing, asphalt concrete testing, and concrete slump and strength testing.
o Coordinate inspections with other agencies (i.e. utility companies, other municipalities, etc.) as necessary.
o Monitor compliance with National Pollutant Discharge Elimination System (NPDES) permits and requirements.
Monitor compliance with all other local, state, and federal laws and regulations.
o Coordinate special testing and inspection work as required.
o Report instances of apparent non-compliance with Contract plans and specifications to City staff.
o Assist in reviewing progress payments made to the Contractor for work performed. Provide complete
measurements and calculations to administer progress payments.
o Create redlines on as -built drawings for any field changes for work inspected upon project completion.
o Upon project completion, conduct a final inspection and project close-out. Ensure all punch list items have been
addressed.
PROJECT CONTROLS/RELEVANT STANDARDS AND SPECIFICATIONS
The services for construction inspection and contract administration shall implement project controls in accordance
with the standards and specifications: Standard Plans; Manual of Uniform Traffic Control Devices; The Greenbook
Standard Specifications and Standard Plans for Public Works Construction; The project plans and special provisions;
Caltrans Standard Plans and Specifications; and the Caltrans Local Procedures Manual.
CONSTRUCTABILITY REVIEWBID DOCUMENTS
When requested by the City, a constructability review will be conducted for the project. A "punchlist" of comments and
Agreement No. 6378
recommendations will be submitted to the City for consideration and implementation with the project engineer. In the
cases where the design is 100% complete, the reviews will be undertaken and recommendations will be made to
address the deficiencies/changes in the form of an addendum. KOA will review the plans for bidability and proper
placement of critical requirements within the order and precedence of documents. KOA will also recommend key
contract provisions to provide the necessary controls and remedies for the City to maintain a proactive approach on the
project, as noted in the approach section above.
SAFETY
KOA always considers safety the most important issue on any construction project. KOA will recommend key safety
provisions to require the contractor to have competent safety personnel and site specific safety programs
employed on the projects at all times. KOA will monitor the contractor's operations for compliance with the project
safety requirements.
SUBMITTALS & SHOP DRAWINGS
KOA will review submittals and shop drawings for completeness and general conformance with the contract
documents. KOA will recommend key contractual requirements for the contractor to clearly indicate submittal
processing requirements in the project schedule. Submittal comments will be monitored to identify potential impacts
to quality, cost or schedule, with recommended alternatives and/or solutions. All shop drawings, samples and other
submittals received from the contractor will be logged and routed to the City and the architect. Responses will be
logged and transmitted to the contractor. The submittal approval process will be tracked throughout the project to
ensure timely response in order to avoid contractor claims for delay.
IVIATERIAII-S & WORIKMANSIIIIIIP
KOA will recommend the approval of materials and workmanship that meet the contract requirements, in coordination
with the authority of the consulting engineer, architect, fire inspector, deputy inspector, or other authorized
representative/regulatory authority having jurisdiction.
RFIs
Upon receipt, KOA will log, distribute and respond to each Request for Information (RFI) as required. It is anticipated
that most will be handled upon receipt. However, in the event that the design engineer or City staff are required to
answer questions, the construction manager will coordinate a timely resolution. KOA will identify potential impacts to
cost or time that may result due to issues identified in RFIs, with recommended alternatives or solutions to mitigate the
potential impacts. An up to date RFI log will be maintained for the duration of the project.
SCHEDULE REVIEW
KOA is very familiar with the entire main stream scheduling software utilized by the public works contracting industry,
including, but not limited to Primavera and Microsoft Project®. KOA will review the baseline construction schedule,
including activity sequences and duration, schedule of submittals and schedule of delivery for products with long lead-
times.
The KOA team can evaluate the baseline project schedule for the following:
o Consistency with the contract schedule;
o Accurate start dates, completion dates, other dates detailed in the contract;
o Any impacts of weather and change orders;
o Sufficient detail, including submittal process and procurement requirements, especially for long lead items;
o Sequence of construction and correct schedule logic; and
o Identification of the critical path and project float.
The schedule will not be approved as the baseline until all discrepancies are resolved.
SWPPP
KOA will enforce all provisions of the Storm Water Pollution Prevention Plan (SWPPP). At a minimum SWPPP
requirements will be monitored and a specific SWPPP Checklist will be compiled. Any deficiencies noted will be
addressed with the contractor for immediate remedy. Upon a weather report of 40% (or higher) expectancy of rain, a
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site walk will be conducted to ensure that SWPPP measures are in place and well maintained.
TESTING
KOA will coordinate laboratory,jobsite, and offsite testing of construction materials and required observations per
construction documents, construction codes, and jurisdictional agencies. KOA shall provide deputy inspection as
required. KOA will implement established procedures for testing per the construction documents. We will monitor
testing services, track documentation and record testing results in weekly construction progress meetings. When
necessary, KOA will require and track that corrective measures are implemented and re -inspected for acceptable
completion.
QUALITY ASSURANCE/QUALITY CONTROL
KOA has developed Construction Management procedures that are used as a baseline for capital improvement
construction projects. Since every project is unique, we will tailor our procedures to our clients' needs for each project.
Procedures for these projects will include a full review of the plans and specifications, and funding source
requirements, to develop complete checklists of requirements for construction operations, documentation, and
reimbursement requests.
Caltrans administered projects require adoption and implementation of a Quality Assurance Plan (QAP) by the City.
We will coordinate the designated Acceptance Testing (AT) firm, and Independent Assurance Program (IAP) firm for
material testing in accordance with the City's Quality Assurance Program. KOA will coordinate QA/QC activities on a
daily basis and review activities as they happen, to make sure that QA/QC procedures are followed and deficiencies
are resolved in a timely and efficient manner. The CM will maintain a chronological log of all records. Rejected work
will be thoroughly documented, photographed, and tracked until repaired or replaced to the satisfaction of the City,.
The primary objective of KOA's quality control program is to ensure that every aspect of the work is constructed in
accordance with the contract documents and approved submittals, in compliance with the applicable code and to
industry standards. In addition, that it is performed consistent with the owner's expectation. Regular quality control
checks include:
o Obtaining subcontractor input regarding materials, means and methods;
o Management of contract documents to assure that only the most current documents are used;
o Management of submittals and approvals to ensure complete contract compliance;
o Management of samples and all associated approvals to ensure contract compliance;
o Verification of site conditions to ensure that all preparatory work required to be performed is complete and
that the work areas are safe;
o Monitoring of all contract work -in -progress to ensure that quality standards are consistent with
contract documents, which includes testing and deputy inspection;
o Documentation of quality procedures, checklists, test and inspections;
o Maintain detailed written and photographic records to protect the City against spurious claims.
KOA's quality control plan is written for every aspect of construction management and design. The issues addressed
include: Adherence to budget; generating a forecast of all potential expenses to maximize time for financial decisions;
monitoring and addressing schedule issues; safety monitoring; quality monitoring; progress reporting; documentation
control; construction management budget; and morale check of the team. KOA's main objectives are to construct a
project that meets or beats the project requirements with the most economical cost and with minimal frustration for
the City. We also strive to fully closeout projects quickly and efficiently with no remaining issues to resolve.
DOCUMENTATION INTERPRETATION & TECHNICAL ASSISTANCE
KOA will perform the coordination and expediting between the contractor, design team and City Staff to clarify
interpretations of the construction documents. Timely, firm and fair determinations will be processed to minimize
project cost and time impacts. Complete and current project files shall be kept current and shall be available to the
City at all times. The files will consist of the contract, correspondence related to the contract, proposal requests,
clarifications, permits, logs, reports, RFI's, field orders, change orders, claims inspection reports, test reports, and so
forth. KOA has a detailed file indexing system for all project hard files, and a contract administration database
customized for public works agency construction management for the management of electronic data and
Agreement No. 6378
documents. KOA has developed customized forms, reports database structure, and work breakdown structure, well
suited for all applications. We will adapt our system to the specific needs of the project, to monitor, track and control
the project. This detailed tracking system will enable us to provide an accurate assessment of the progress to the City
with recommendations to maintain or improve adherence to the approved project schedule.
SCI~ 1 IEDU I....II::: C." 0 IN ..T.II OII.....
During the progress of construction, KOA will compare the contractor's monthly schedule updates to the baseline
schedule and any approved time extensions, note any shortcomings and monitor and track corrections by the
Contractor to keep the Project Schedule on track. KOA will closely monitor the contractor's work. The contractor will be
required to submit a four -week look -ahead schedule at the weekly meetings which will be updated weekly and
presented at the weekly construction progress meetings. This is a very effective tool in helping to coordinate the
construction operation, particularly regarding interface operations with the City's activities. This tool will keep the
entire team looking one -month ahead of the project and will facilitate proactive handling of project activities and
issues. If necessary, KOA will negotiate time extensions due to change orders or other delays.
PHOTOGRAPHIC JOURNAL/WEEKJOURNAL/WEEK AT A GLANCE REPORTS (WAG)
KOA will prepare and maintain an electronic photojournal documenting the construction progress. Photos shall be
taken before construction begins, during construction and upon completion of the project. KOA will prepare weekly
progress photo reports delineating the progress made that week and noting any major decisions and milestones
achieved.
DAILY CONSTRUCTION OBSERVATION REPORTS
KOA will compile daily observation reports documenting the contractor's workforce, material and equipment used,
a summary of construction activities, field problems, disputes or claims, resolutions of issues and directions given
to the contractor. Completed daily reports will be transmitted to the City on a weekly basis. Reports will meet all
federal requirements, as -needed.
EI:::KII...Y STATI:.'Mi:::NT OF: WORMING DAYS
KOA will prepare a weekly statement of working days documenting the construction progress, time of completion,
delays and time extensions, and submit to contractor and the City on a weekly basis. The weekly statement of working
days is typically discussed and agreed upon at each progress meeting and transmitted as an attachment to the minutes.
MEEKLY PROGRESS MEETINGS
Weekly progress meetings will be mandatory for the Contractor and staff, and optional or on an as needed basis for
the City and design team staff. All parties are invited to attend in person or via remote. Meeting minutes will be
distributed to all team members. Meeting discussions will focus on: Contractor's detailed Four -Week look -ahead
schedule, Status of actual overall progress compared to the baseline schedule, Progress and major decisions during
the last week, Discussion of important issues or issues which require detailed discussion or review of plans and
specifications, Update of unresolved items from previous meetings, and the Status of submittals, RFI's and change
orders.
KOA will prepare a monthly, detailed project status report to the City. It shall include a summarized report of
construction activities; construction observation reports; progress descriptions with photos; description of equipment
used; comparison of actual vs. planned progress; contractor's latest detailed four -week look -ahead schedule, as
reviewed by KOA; identification and discussion of current issues, pending change orders, actions, and resolutions;
discussion of new project goals; comparison of actual vs. planned budget expenditures; Master Trend Log of potential
and approved changes; report of progress payments and invoices; Labor Compliance Reports for contractor and
subcontractor employees (if required); QA/QC of testing and regulatory compliance issues; analysis of change order
impacts or potential problems on schedule and budget.
C:OOM'. III AON N..1RIL....I T1.....i E.:: C:IL..11
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COORDINATION WITH RESIDENTS & PROPERTY
KOA will work with adjacent property owners' and residents' to resolve their concerns, review potential accessibility
issues, and ensure installation of traffic control devices per approved traffic control plans.
UTILITY COORDINATION
KOA will ensure utility coordination throughout the construction phase of the project is performed by the general
contractor.
PROBLEMS fit. SOLUTIONS
KOA's proactive approach serves to anticipate and expeditiously resolve field problems. Our Team is well trained in
problem solving. All issues are processed with a sense of urgency and presented to the City with suggested
alternatives, cost and schedule impacts and recommended solutions. KOA will quickly implement the alternative,
which suits the best interests of the project and the City.
REVIEW CONSTRUCTION TRAFFIC CONTROL
KOA will review construction traffic control to ensure the optimum situation with regard to: Protection of the traveling
public during the construction operation; arrange the traffic control so that there is minimal disruption to traffic and
access to local business operations; provide safe access for pedestrians and vehicles during the construction
operation; and provide for optimal traffic control phasing to efficiently facilitate the completion of the construction
operation.
MONU E TATION
KOA will verify removal, recordation notes, and replacement of all monumentation.
PLANS, SPECS & AS-UILTS
KOA will periodically review the contractor's as -built updates on the approved job plan, identify missing items and
requiring the Contractor to keep as -built records up to date. KOA's inspectors will keep their own set of as -built plans
which will note the location of subsurface utilities encountered and/or installed, identify where any design or field
changes are required (utilizing the corresponding RFI/change order numbers) and note the location of critical building
components that are covered by finish work. At the end of the project the final as -built plans are submitted to the City
within 30 days of construction completion.
CHANGE ORDERS
KOA will establish, implement and coordinate systems for processing all contract change orders. Issues that
identified as a potential change to the design, scope, cost, or schedule will generate a change notice, as
determined by KOA. The plans and specifications will be reviewed against the change notice. If the issue does not
appear to be included in the plans or specifications, a Request for Quotation (RFQ) will be sent to the contractor.
Any credits for work deleted as a result of the change will be required at this time. The contractor's response to the
RFQ will be evaluated for reasonableness and completeness. KOA will prepare independent cost estimates for
comparison with the contractor's proposal. Upon the City's approval, KOA will prepare, log and process change
orders for full execution, and administer their implementation. Once fully executed, KOA will review the timely
completion of the work and coordinate inclusion of the change order in the appropriate payment application. KOA
will maintain a Trend Log, listing potential changes as identified. It shall be used such that potential change items
are not overlooked or deferred until the end of the job.
CHANGE MANAGEMENT/CLAIMS RESOLUTION
KOA will implement its time tested claims management process to minimize changes to the project and avoid claims
such that the project can be quickly and successfully closed out. KOA has done so on over 400 public projects valued
at approximately $1 billion with no unresolved claims. KOA will not defer difficult issues and will process only change
issues that have been analyzed and determined to have merit. Those items will only be recommended for
consideration when the most reasonable cost and time has been negotiated and all alternatives to avoid the impact
have been resolved.
Agreement No. 6378
WRITTEN INSTRUCTIONS
KOA will issue written instructions to contractor regarding routine matters and/or follow-up of verbal instructions as
necessary to properly document project issues.
PROGRESS AY T PROCESSING
A cost control system, based on the contractor's schedule of values, approved change orders, and the contract amount
shall be developed and implemented to monitor progress costs. Monthly cost reports will be submitted as a
component of the monthly progress report. KOA will review the payment applications submitted by the contractor and
determine whether the amount requested reflects the progress of the contractor's work. Appropriate adjustments to
each payment application will be required by the contractor. When the payment application is acceptable and all
backup documentation is verified, KOA will prepare and submit a progress payment report. It shall state the total
contract price and actual amounts owed for the current period. The KOA team is experienced in evaluating complex pay
applications. It is critical to the City's best interest that the payment application review is performed accurately and
prudently to maintain the prime and subcontractor incentives to perform on the projects.
PRE -FINAL INSPECTION
The construction observer will perform the final job walk and prepare the punchlist (deficiency list). KOA will coordinate
and observe payments to date, current payment requested, retainage, the completion of required corrections. Should
the contractor lag on a portion of the completion of work, KOA will estimate the value of incomplete items and
recommend specific retainage in accordance with the contract. If necessary, a change order will be recommended for
approval for completion of the remaining work such that the City may file the notice of completion and start the time
after which stop notices and/or claims are no longer valid.
FINAL INSPECTION
All corrections must be made before KOA recommends processing the "Notice of Completion". KOA is noted for our
attention to detail. We excel at closing out our own projects and we have been requested to and successfully close
out problem client projects where our services are not initially utilized. Upon completion of the punchlist and final
sign off by all project stakeholders, KOA will make recommendations to the City regarding Contractors final
progress payment request and prepare final progress payment report for submission to City.
DELIVERY PROJECT CLOSE OUT DOCUMENTS
KOA will review "as -constructed" plans and prepare "as -constructed" reports. KOA will help the contractor maintain
a field set of updated "as -constructed" plans. KOA will continually document changed field conditions and not rely
on the contractor to document "as- constructed" conditions. KOA will report and photograph field condition
changes.
Discrepancies will be discussed, resolved, and recorded. Completed "as -constructed" plans will be submitted to the City.
KOA will provide a final project report, detailing all relevant aspects of the project, including budget, reasons for bid
price variations, schedule information, as -built plans, and technical details, including a compilation of project
photographs.
To implement a timely project close-out, KOA will enforce implementation of the Construction Contract documents. If
needed, training will be conducted priorto transferring responsibility to the City. All construction management and
inspection records will be provided to the City for their records. KOA will ensure full compliance with all pre -
construction, construction, and post -construction requirements for all pertinent project permits. KOA can assist with
the final invoice letter to Caltrans if needed. KOA will perform closeout duties including final organization of project
files in binder and electronic format, (CD-ROM or thumb drive) and submit to the City for final approval, and assist with
the filing of the notice of completion and release of retention.
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SECTION 5: FEE SCHEDULE
and subject to adjustment.
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------ . . ...................... . .
President/CEO
Mk=- - 11�
Senior Associate En neei, . . .....................
•II
..............................
Senior Manner 11
. . . . .... ....
Z' .—c I-- Planner U
I■'Mr e-----------
.. . . . . .....................
Senior Constr%iction 1n;pector
General Provisions:
Project rein bursab4e expenses are billed at cost
Projectexpenses include, Noin-commuter automobile mileage (current IIRS rate), postage and special courier expenses,
travel experils esreps oducton, subcontractor services and other direLt project expenses as requested, by the client
* Telephone, eWipmnt and fax are included in the above hourly cost,
* Direct expense5 inctuding blaickliningi, commercial CAD plotting, sub-conzultant expense, issuarrce of specially endorsed
insurance certificate, and direct cow are bfiled at cost plus, 5%, unless stated otherwise in the proposal,,
I Sutxonsuftant� WV inciude a 10% administrative overhead fee.
Agreement No. 6378
Corporate
Westside Office
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