2022-05-17 CC Agenda SPC - PRESENTATION - Budget Study SessionCITY OF
EL,SEGUNDO
FY 2022-2023
BUDGET STUDY SESSION #2
May 17, 2022
Information Technology FY 2022-2023 Initiatives
1. Start security camera and door access control project.
2. Research and plan replacement Enterprise Resources Planning (ERP) system.
3. Study Smokey Hollow area and internet service provider potential.
4. Fill open positions and assess the staffing to optimize department.
5. Implement contract and insurance management software.
6. Implementation of Record Retention Policy.
7. Upgrade network infrastructure & cyber security systems.
8. Research and plan replacement of an asset management and facility maintenance system.
9. Implement a cloud -based integrated library system.
10. Create a new strategic plan for the department.
11. Completed the development & Implement Graphical Information System (GIS) strategy.
12. Develop an enterprise data management strategy and continued cloud roadmap - business information
dashboards.
EESEGUNDO
City of El Segundo 1 350 Main St. El Segundo, CA 90245 2
FY 2022-2023 Budget Appropriation Assumptions
➢Frozen Positions
FY 2020-21 = 22
FY 2021-22 = 23.5
12.5 vacant positions frozen full fiscal year
11 vacant positions frozen part of the year
FY 2022-23 proposing a 5% vacancy rate built into the budget
Approximately $2.5 million reduction in salaries and benefits
Equivalent to 14 full-time positions
OCSEGUNDO
City of El Segundo 1 350 Main St. El Segundo, CA 90245 3
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New Requests
Request
for a new position
— Receptionist
($78,000 to be distributed
between
the
General
Fund,
Water
Fund,
&
Wastewater
Fund)
➢ Came out of the Strategic Planning Workshop
➢ Will report to the City Manager's Office
Parks Division to be moved back to the Community Services
Department for FY 2022-23
➢ Will improve business efficiencies and continuity
➢ Parks Division currently resides in Public Works Department
ELSEGUND0
City of El Segundo 1 350 Main St El Segundo, CA 90245 5
New Requests (continued'
• Small number of positions to be reclassified and salary range
adjustments
➢ City Manager's Office: Reclass Economic Development Coordinator to
Senior Management Analyst
);;;- Finance: Reclass Management Analyst to Senior Management Analyst
➢ Development Services: Reclass Principal Planner to Senior Planner & a
part-time Administrative Analyst to a full-time Administrative Analyst
ELSEGUNDO
City of El Segundo 1 350 Main St. El Segundo, CA 90245
City Council Strategic Planning Items
Code Compliance
Enhance existing code compliance efforts
➢ Creation of a new Community Preservation Division within Development Services
Department
➢ Expand staffing hours to nights and weekends (pending staffing capacity)
➢ Indirectly generates additional revenues for General Fund (permit compliance,
business license compliance, etc.)
➢ Focus on preservation of quality of life, establishing and building relationship with
community, serve as conduit and resource to City Hall while out in the field
5/13/2022
City of El Segundo 1 350 Main St. El Segundo, CA 90245
8
EL,O,EGUND0
Code Compliance
• Staffing Levels
• One existing FTE code compliance inspector
• Add second FTE code compliance inspector; and/or
• Add 2 PT (non-benefitted)
5/13/2022
City of El Segundo 1 350 Main St. El Segundo, CA 90245
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E SEGUNDO
Business Ombudsperson
• Liaison for the business community, particularly small business
• Help facilitate successful entrepreneurial activity within El Segundo
• Assist in fostering public/private partnership opportunities
• Recommend ways to expedite & facilitate the entitlement process for those doing
business in the city
• City Manager's Office to manage
• Evaluate over the next 3-6 months
• Come back to City Council by mid -year FY 2022-23 with an operational plan
5/13/2022
City of El Segundo 1 350 Main St. El Segundo, CA 90245
10
E SEGUNDO
Fire Department Budget for FY 2022-23
• Brown -out Engine 32 for 8 months in FY 2022-23
➢Approximate savings of $66,000 in O&M
•Brown -out a Captain position on all three shifts for 8 months
➢Approximate savings of $400,000
•Freeze one Captain position for 6 months in FY 2022-23
➢Approximate savings of $225,000
Freeze Emergency Management Coordinator & O&M for Division
Approximately $364,000 in savings: $128,000 (personnel) + $236,000 (OW)
•Total potential savings of $1.05 million for FY 2022-23
5/12/2022
City of El Segundo 1 350 Main St. El Segundo CA 90245
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PROPOSED S-YEAR
CAPITAL IMPROVEMENT PROGRAM
■ Goal 4: Develop Quality Infrastructure and Technology
■ Objective:
El Segundo's physical infrastructure supports an
appealing, safe, and effective community.
13
Roller Hockey Rink
City Hall Windows Replacement
Civic Center Remodel
Pavement Rehabilitation Projects
Annual Sidewalk Repairs
• PD Women's Bathroom Remodel
Stevenson Field Fence Repair
k14
0 Grand Ave. Water Main Replacement
b New Sidewalks at 400 Block of W. Mariposa Ave.
• El Segundo Blvd. Improvements
e Library Park Activation
i Park Place Transportation Extension Design
Recreation Park Checkout Building Restrooms
i City Hall Restroom ADA improvements
0 Y The Plunge Design
0 • Main & Imperial Entryway
15
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Proposed FY 2022-2023 CIP Projects for All Funds
• Total projects = $22,593,420 (Refer to Attachment A -Proposed 4-year CIP)
➢Carryover projects in progress or about to begin = $6,388,000
➢New Projects = $16,205,420
0$8,550,000 Proposed Transportation Funds Appropriations
0$2,800,000 Proposed Enterprise Funds Appropriations
0$1,220,000 Proposed Special Revenue Funds Appropriation
0$3,635,420 Proposed General Fund Appropriations
ELSEGUNDO
City of El Segundo 1 350 Main St. El Segundo, CA 90245 39
Proposed FY 2022-2023 General Fund CIP: $3,635,420
• (#29) $750,000 Citywide HVAC replacement & repair
• (#32) $135,000 Citywide plumbing replacement & repair
• (#33) $6,300 Citywide miscellaneous electrical repairs
• (#35) $29,120 exterior lighting & misc. facade
• (#39) $185,000 Library elevator
(#45) $30,000 City maintenance yard plumbing
• (#46) $1,500,000 The Plunge rehab reserve
• (#47) $1,000,000 Recreation Park Projects (based off assessments needs report)
Use of General Fund unassigned reserves to pay for one-time CIP projects
ELSEGUNDO
40
Proposed FY 2022-2023 General Fund Unassigned Reserves
• FY 2022-2023 GF unassigned reserves = $7)9277961 (@ 20% reserve)
➢Less:
o$3,635,420 allocated towards CIP
o$100,000 allocated towards Economic Uncertainty Fund
➢$4,192,541 remaining
ELSEGUNDO
41
Financing Options for Capital and Infrastructure Needs
• Consider issuance of an infrastructure bond
➢20-year debt service
➢30-year debt service
• Various revenue options required to cover the debt service
• Staff seeking Council direction
➢If direction is to pursue a future bond issuance, staff will bring a
more detailed discussion back on a future Council agenda
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42
FY 2022-2023 PROPOSED APPROPRIATIONS:
SPECIAL REVENUE FUNDS;
ENTERPRISE FUNDS; &
INTERNAL SERVICE FUNDS
FY 2022-2023 Cultural Development Fund
Arts & Culture Commission budget recommendations as presented to City Council on April 19tn
• Cultural Arts Coordinator (75% of position): $105,000
• El Segundo Art Walk: $58,000
• Festival of Holidays: $40,000
• Visual Artists in Community Fund: $35,000
• Arts and Culture Community Engagement Fund: $35,000
Ib 2nd City Talks: $35,000
• Operations Account: $10,000
• Poet Laureate Program: $8,000
Total = $3267000
E SEGV4D0
City of El Segundo 1 350 Main St. El Segundo, CA 90245 44
Proposed FY 2022-2023 Special Revenue Funds
• Transportation appropriations: $978921136
• Public Safety Special Revenue appropriations: $172251000
• Other Special Revenue Funds appropriations: $2,229,265
-*Senior Housing Fund appropriations: $75,313
• Total of all Special Revenue Funds = $13,421,714
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E SEGUNDO
Proposed FY 2022-2023 Debt Service Funds
• Douglas Street Gap Closure
• Funded with Traffic Mitigation Fees
• $545,000 proposed budget for principal and interest payment on loan
• Pension Obligations Bonds (POBs)
• Funded primarily by the General Fund & minimal amount from Enterprise Funds
• Debt Service Payment of $9,770,085 for FY 2022-23
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Proposed FY 2022-2023 Enterprise Funds
• Water Fund
➢Estimated Revenues = $35,482,520
➢Proposed Operating Budget = $28,571,408
➢Proposed Capital Budget = $3,900,000
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Proposed FY 2022-2023 Enterprise Funds
• Wastewater Fund
• Estimated Revenues = $5,961,391
• Proposed Operating Budget = $5,305,220
•Proposed Capital Budget = $800,000
48
ELSEGUNDO
Internal Service Funds
• Equipment Replacement Fund
• Estimated Revenues: $1,827,370
• Proposed Budget: $4,100,000
49
ELSEGUNDO
Internal Service Funds
•General Liability
• Estimated Revenues: $3,330,000
Proposed Budget: $3,301,699
Workers' Compensation
• Estimated Revenues: $3,209,150
• Proposed Budget: $3,620,400
50
E SEGUYDO
Next Steps
FY 2022-2023 Budget:
➢Development Impact Fees (June 7, 2022)
➢City-wide Fee Resolution (June 7, 2022)
➢FY 2022-2023 Budget Public Hearing and Adoption (June 21, 2022)
➢Beginning of FY 2022-2023 (July 1, 2022)
ELSEGUYD6
City of El Segundo 1 350 Main St El Segundo, CA 90245 51
■
Lluestions