CONTRACT 6326 Professional Services Agreement CLOSEDAgreement No. 6326
Agreement No.
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF EL SEGUNDO AND
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LEXIPOL, LLC.
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This AGREEMENT is made and entered into this Wh day of March 2022, by and
between the CITY OF EL SEGUNDO, a municipal corporation and general law city
("CITY") and LEXIPOL, LLC., a Delaware corporation ("CONSULTANT"). The parties
agree as follows:
1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work listed
in the SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by the
terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not
to exceed six thousand, two hundred fifty dollars ($6,250.00) for
CONSULTANT's services. CITY may modify this amount as set forth
below. Unless otherwise specified by written amendment to this Agreement,
CITY will pay this sum as specified in the attached "Attachment 1," which is
incorporated by reference.
2. SCOPE OF SERVICES,
A. CONSULTANT will perform services listed in the attached "Attachment 2,"
which is incorporated by reference.
B. CONSULTANT will, in a professional manner, furnish all of the labor,
technical, administrative, professional and other personnel, all supplies and
materials, equipment, printing, vehicles, transportation, office space and
facilities, and all tests, testing and analyses, calculation, and all other means
whatsoever, except as herein otherwise expressly specified to be furnished
by CITY, necessary or proper to perform and complete the work and provide
the professional services required of CONSULTANT by this Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT
will use the appropriate generally accepted professional standards of practice existing at
the time of performance utilized by persons engaged in providing similar services. CITY
will continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of
any deficiencies and CONSULTANT will have fifteen (15) days after such notification to
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cure any shortcomings to CITY's satisfaction. Costs associated with curing the
deficiencies will be borne by CONSULTANT.
4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and
hourly rates for each personnel category and reimbursable costs (all as set forth in
Attachment 1) the tasks performed, the percentage of the task completed during the
billing period, the cumulative percentage completed for each task, the total cost of that
work during the preceding billing month and a cumulative cash flow curve showing
projected and actual expenditures versus time to date.
5. NON -APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT
for current services are within the current budget and within an available, unexhausted
and unencumbered appropriation of the CITY. In the event the CITY has not appropriated
sufficient funds for payment of CONSULTANT services beyond the current fiscal year,
this Agreement will cover only those costs incurred up to the conclusion of the current
fiscal year.
6. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has.
Carefully investigated and considered the scope of services to be
performed;
ii. Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that CONSULTANT
has or will investigate the site and is or will be fully acquainted with the conditions
there existing, before commencing the services hereunder. Should
CONSULTANT discover any latent or unknown conditions that may materially
affect the performance of the services, CONSULTANT will immediately inform
CITY of such fact and will not proceed except at CONSULTANT's own risk until
written instructions are received from CITY.
7. TERM. The term of this Agreement will be from March 8, 2022 to February 9, 2023.
Unless otherwise determined by written amendment between the parties, this Agreement
will terminate in the following instances:
A. Completion of the work specified in "Attachment 1"
B. Termination as stated in Section 15.
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8. TIME FOR PERFORMANCE.
A. CONSULTANT will not perform any work under this Agreement until:
CONSULTANT furnishes proof of insurance as required under
Section 22 of this Agreement; and
CITY gives CONSULTANT a written notice to proceed.
B. Should CONSULTANT begin work on any phase in advance of receiving
written authorization to proceed, any such professional services are at
CONSULTANT's own risk.
9. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the
contracted services. If delay occurs, CONSULTANT must notify the Manager within forty-
eight (48) hours, in writing, of the cause and the extent of the delay and how such delay
interferes with the Agreement's schedule. The Manager will extend the completion time,
when appropriate, for the completion of the contracted services.
10.CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the
main body of this Agreement takes precedence over the attached Attachments; this
Agreement supersedes any conflicting provisions. Any inconsistency between the
Attachments will be resolved in the order in which the Attachments appear below:
A. Attachment 1
11. CHANGES. CITY may order changes in the services within the general scope of this
Agreement, consisting of additions, deletions, or other revisions, and the contract sum
and the contract time will be adjusted accordingly. All such changes must be authorized
in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting
from changes in the services will be determined in accordance with written agreement
between the parties.
12. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
13. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and
certificates that may be required in connection with the performance of services under
this Agreement.
14. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by
CONSULTANT under this Agreement will not be construed to operate as a waiver of any
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rights CITY may have under this Agreement or of any cause of action arising from
CONSULTANT's performance. A waiver by CITY of any breach of any term, covenant,
or condition contained in this Agreement will not be deemed to be a waiver of any
subsequent breach of the same or any other term, covenant, or condition contained in
this Agreement, whether of the same or different character.
15. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any
time with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's
mutual consent. Notice will be in writing at least thirty (30) days before the
effective termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately cease
performance under this Agreement unless otherwise provided in the
termination notice. Except as otherwise provided in the termination notice,
any additional work performed by CONSULTANT after receiving a
termination notice will be performed at CONSULTANT's own cost; CITY will
not be obligated to compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data,
studies, surveys, drawings, maps, reports and other materials prepared by
CONSULTANT will, at CITY's option, become CITY's property, and
CONSULTANT will receive just and equitable compensation for any work
satisfactorily completed up to the effective date of notice of termination, not
to exceed the total costs under Section 1(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may
procure on its own terms services similar to those terminated.
F. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this
Section.
16.OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps,
models, photographs and reports prepared by CONSULTANT under this Agreement are
CITY's property. CONSULTANT may retain copies of said documents and materials as
desired but will deliver all original materials to CITY upon CITY's written notice. CITY
agrees that use of CONSULTANT's completed work product, for purposes other than
identified in this Agreement, or use of incomplete work product, is at CITY's own risk.
17. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art
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work, prepared pursuant to this Agreement, will be released by CONSULTANT to any
other person or public CITY without CITY's prior written approval. All press releases,
including graphic display information to be published in newspapers or magazines, will
be approved and distributed solely by CITY, unless otherwise provided by written
agreement between the parties.
18.INDEMNIFICATION.
A. CONSULTANT agrees to the following:
L Indemnification for Professional Services. CONSULTANT will
save harmless and indemnify and at CITY's request reimburse
defense costs for CITY and all its officers, volunteers,
employees and representatives from and against any and all
suits, actions, or claims, of any character whatever, brought for,
or' on account of, any injuries or damages sustained by any
person or property resulting or arising from any negligent or
wrongful act, error or omission by CONSULTANT or any of
CONSULTANT's officers, agents, employees, or
representatives, in the performance of this Agreement, except
for such loss or damage arising from CITY's sole negligence or
willful misconduct.
ii. Indemnification for other Damages. CONSULTANT indemnifies
and holds CITY harmless from and against any claim, action,
damages, costs (including, without limitation, attorney's fees),
injuries, or liability, arising out of this Agreement, or its
performance, except for such loss or damage arising from
CITY's sole negligence or willful misconduct. Should CITY be
named in any suit, or should any claim be brought against it by
suit or otherwise, whether the same be groundless or not,
arising out of this Agreement, or its performance,
CONSULTANT will defend CITY (at CITY's request and with
counsel satisfactory to CITY) and will indemnify CITY for any
judgment rendered against it or any sums paid out in settlement
or otherwise.
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will
survive termination of this Agreement.
D. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 22, and any approval
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of said insurance by CITY, are not intended to and will not in any manner
limit or qualify the liabilities and obligations otherwise assumed by
CONSULTANT pursuant to this Agreement, including, without limitation, to
the provisions concerning indemnification.
19.ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without
CITY's written approval are prohibited and will be null and void.
20.INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work and
the manner in which it is performed. CONSULTANT will be free to contract for similar
service to be performed for other employers while under contract with CITY.
CONSULTANT is not an agent or employee of CITY and is not entitled to participate in
any pension plan, insurance, bonus or similar benefits CITY provides for its employees.
Any provision in this Agreement that may appear to give CITY the right to direct
CONSULTANT as to the details of doing the work or to exercise a measure of control
over the work means that CONSULTANT will follow the direction of the CITY as to end
results of the work only.
21.AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free
access at all reasonable times to such records, and the right to examine and audit the
same and to make transcript therefrom, and to inspect all program data, documents,
proceedings and activities. CONSULTANT will retain such financial and program service
records for at least three (3) years after termination or final payment under this
Agreement.
22.INSURANCE.
A. Before commencing performance under this Agreement, and at all other
times this Agreement is effective, CONSULTANT will procure and maintain
the following types of insurance with coverage limits complying, at a
minimum, with the limits set forth below:
Type of Insurance Limits
Professional Liability $1,000,000
Workers compensation Statutory requirement
B, Professional liability coverage will be on an "occurrence basis" if such
coverage is available, or on a "claims made" basis if not available. When
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coverage is provided on a "claims made basis," CONSULTANT will continue
to renew the insurance for a period of three (3) years after this Agreement
expires or is terminated. Such insurance will have the same coverage and
limits as the policy that was in effect during the term of this Agreement and
will cover CONSULTANT for all claims made by CITY arising out of any
errors or omissions of CONSULTANT, or its officers, employees or agents
during the time this Agreement was in effect.
C. Automobile coverage will be written on ISO Business Auto Coverage Form
CA 00 01 06 92, including symbol 1 (Any Auto).
D. CONSULTANT will furnish to CITY duly authenticated Certificates of
Insurance evidencing maintenance of the insurance required under this
Agreement and such other evidence of insurance or copies of policies as
may be reasonably required by CITY from time to time. Insurance must be
placed with insurers with a current A.M. Best Company Rating equivalent
to at least a Rating of "A:VII."
E„ Should CONSULTANT, for any reason, fail to obtain and maintain the
insurance required by this Agreement, CITY may obtain such coverage at
CONSULTANT's expense and deduct the cost of such insurance from
payments due to CONSULTANT under this Agreement or terminate
pursuant to Section 155.
23. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written
approval to use any consultants while performing any portion of this Agreement. Such
approval must approve of the proposed consultant and the terms of compensation.
24.INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the
status on the project, which will include a schedule update and a short narrative
description of progress during the past month for each major task, a description of the
work remaining and a description of the work to be done before the next schedule update.
25. NOTICES. All communications to either party by the other party will be deemed made
when received by such party at its respective name and address as follows:
If to CONSULTANT:
Lexipol LLC
2611 Internet Boulevard, Suite 100
Frisco, TX 75034
Attention: Carrie Schneider
Phone: 415-318-3835
Email: cschneider@lexipol.com
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If to CITY:
City of El Segundo
350 Main Street
El Segundo, CA
Attention: Deena Lee
Phone: 310-524-2228
Email: dlee@elsegundo.org
Agreement No. 6326
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Any such written communications by mail will be conclusively deemed to have been
received by the addressee upon deposit thereof in the United States Mail, postage
prepaid and properly addressed as noted above. In all other instances, notices will be
deemed given at the time of actual delivery. Changes may be made in the names or
addresses of persons to whom notices are to be given by giving notice in the manner
prescribed in this paragraph.
26. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest
laws and regulations including, without limitation, CITY's conflict of interest regulations.
27. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor
retained any company or person, other than CONSULTANT's bona fide employee, to
solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid
nor has it agreed to pay any company or person, other than CONSULTANT's bona fide
employee, any fee, commission, percentage, brokerage fee, gift or other consideration
contingent upon or resulting from the award or making of this Agreement. Should
CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without
liability.
28.THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of
any other party. There will be no incidental or other beneficiaries of any of
CONSULTANT's or CITY's obligations under this Agreement.
29.INTERPRETATION, This Agreement was drafted in and will be construed in
accordance with the laws of the State of California, and exclusive venue for any action
involving this agreement will be in Los Angeles County.
30.COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state,
and local laws applicable to this Agreement.
31. ENTIRE AGREEMENT. This Agreement, and its Attachment(s), sets forth the entire
understanding of the parties. There are no other understandings, terms or other
agreements expressed or implied, oral or written. This Agreement will bind and inure to
the benefit of the parties to this Agreement and any subsequent successors and assigns.
32. RULES OF CONSTRUCTION. Each Party had the opportunity to independently
review this Agreement with legal counsel. Accordingly, this Agreement will be construed
simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly
for or against either Party.
33. SEVERABILITY. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to
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the extent necessary in the opinion of the court to render such portion enforceable and,
as so modified, such portion and the balance of this Agreement will continue in full force
and effect.
34.AUTHORITYIMODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this
Agreement and to engage in the actions described herein. This Agreement may be
modified by written amendment.
35.ACCEPTANCE OF ELECTRONIC SIGNATURES. The Parties agree that this
Agreement, agreements ancillary to this Agreement, and related documents to be entered
into in connection with this Agreement will be considered signed when the signature of a
party is delivered by electronic (.pdf) or facsimile transmission. Such electronic or
facsimile signature will be treated in all respects as having the same effect as an original
signature.
36. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience
of reference only and will not affect the interpretation of this Agreement.
37.TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
38. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire,
flood, pandemic, explosion, acts of terrorism, war, embargo, government action, civil or
military authority, the natural elements, or other similar causes beyond the Parties'
reasonable control, then the Agreement will immediately terminate without obligation of
either party to the other.
39. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness
and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT
represents that its financial resources, surety and insurance experience, service
experience, completion ability, personnel, current workload, experience in dealing with
private consultants, and experience in dealing with public agencies all suggest that
CONSULTANT is capable of performing the proposed contract and has a demonstrated
capacity to deal fairly and effectively with and to satisfy a public CITY.
[Signatures on next page]
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Agreement No. 6326
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IN WITNESS WHEREOF the parties hereto have executed this Agreement the day
and year first hereinabove written.
4,CRAY F EL SEGUNDO LEXIPOL, LLC ALe e Van Ho land
Fire Chief Chief Financia fficer
ATTES:
1'A
Trac Weaver,
City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, CITY ATTORNEY
Joaq Vazquez,
Dep I City Attorney
III NCtf; APPROVAL:
Hank kIII,
Risk Manager
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Agreement No. 6326
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Account Executive Information:
Carrie Schneider
Account Executive
cschneider@lexipol.com
(415) 318-3835
Lexipol
2611 Internet Boulevard, Suite 100
Frisco, Texas 75034
Date: 2/10/2022
Valid Through: 2/10/2022
Notes
FP&S FY21
Discount Notes
includes 25% price increase
Department Information:
Carol Lynn Urner
Senior Management Analyst
curner@elsegundo.org
(310) 524-2235
El Segundo Fire Department
314 Main St
El Segundo, California 90245
Contract Start Date:
2/10/2022
Contract End Date:
2/9/2023
Agreement No. 6326
El Segundo Fire Department Grant Assistance Proposal
Confidentiality. The information contained in this proposal is confidential and is intended only for the persons to whom it is
transmitted to by Lexipol.
Grant Assistance Program Summary
More than $600 billion in grants is available to public safety agencies and local government each year, But It can be
difficult to navigate through the grant process. Few agencies have grants experts on staff, or the time to research
opportunities and develop grant applications. Lexlpol's preaw,ard grant services provide customized solutions enabling
applicants to tap Into federal, state, and private grants.With our team of expert grant writers, researchers, and project
managers, you will craft the best grant application possible, helping you obtain the funding you need for essential
programs, equipment, and personnel, While we cannot guarantee funding, we will do everything in our plower to make sure
we have clearly and effectively presented a strong case statement for funding your proposed grant project to the grant
making agency,
The Lexlpol Advantage
Lexlpol was founded by public safety experts who saw a need for a better, safer way to run a public safety agency, Since
the company launch in 2003, Lexlpol has grown to form an entire risk management solution for public safety and local
government. Today, we serve more than 8,7100 agencies and municipalities and 2 million public safety and government
professionals with a range of informational and technological solutions to meet the challenges facing these dynamic
industries. In addition to providing policy management, online training, wellness resources, and grant assistance, we
provide 24/7 industry news and analysis through the digital communities Policel, FireRescuel, Corrections'l, EMS1 and
Gov1 . Our customers choose Lexlpol to help them expertly navigate the increasingly complex grant process to secure
funding for mission critical needs. The benefits of our grant solutions include:
Industry expertise with comblined grant experience of more than 100+ years
• Experience with a board range of grant programs such as DOJ, COPS, SAIVIHSA, FEMA, USDA, numerous
state, corporate, and foundation grants, and many more
40% success rate, compared with the national average of just 17%
• Nearly $300 million in grant funding secured to date
Save time and effort by simplifying and streamlining the grant find and proposal submission process
Identification of grants most appropriate for your agency and project
Lexlpol is backed by the expertise of 320 employees with more than 2,075 years of combined experience in grants,
constitutional law, civil rights, ADA and discrimination, mental health, psychology, labor negotiations, Internal Affairs,
use of force, hazmat, instructional design, and a whole lot more. That means no more trying to figure out policy, develop
training or wellness content or secure funding on your own. You can draw on the experience of our dedicated team
members who have researched, taught, and lived these Issues.
We look forward to working with N Segundo Fire Department to address your unique challenges.
Scope of Services
Complete Grant Writing Service
• Includes customized Grant research specific to the departments funding needs
• Unlimited, personalized grant consulting from Senior Grant Consultants
Customized, written grant narratives based on Information provided by your agency
• Completion of grant application by GrantsHelp team
• Grant Consultants will provide unlimited reviews of department's application before final submission by the
agency.
Agency Expectations: Should you choose to work with us, I would like to highlight our services process to ensure our
agreement runs smoothly.
202 'L` Lp',,,Ipol - Rev 2!281'202,'J
Agreement No. 6326
It
Signature:
Print Name:
Title: Y � 1 i) -e
Date Signed:
Terms & Conditions:
An invoice or credit card authorization form will be sent upon receipt of a signed agreement.
Contract Delivery: Department and/or agency tales full responsibility for submitting required information on time.
Department and/or agency Is responsible for submitting the final grant application by the grant deadline. Failure to
submit requested materials to write the grant application on time will result In rollover of project to neat grant application
cycle. Requests for contract cancellation wvilI result in a. 50 fee of the total value of the contract. The GrantFinder
Master Subscription Agreement (WSA") located at http://www, lexipol.com/rZTM:-Mast r• ervloe a ree ent between
the. Customer and Lexipol govern the use of the Lexipol GrantFinder research system and related services, By executing
this order Form, Customer agrees to the terms of this document and the M'SA. Services to Ilse Provided: Lexipol will
provide ("Subscriber") with an annual license to GrantFinder. (('Services"), Praetorian Digital warrants that (1) Services,
will have an uptime of at least 95% during the term,; (i) Preetor'ian Digital has the right to enter into this agreement and
to perform its obligations hereunder,, and (III) Services do not Infringe any patent, copyright,, trademark, trade secret or
other proprietary right in any jurisdiction or otherwise contravene any rights of any third person. Term: The initial term
of this agreement is specified by the start and end dates above, Billing & renewal: lnvoice for grant writing agreements
will be sent as soon as work is started for target grant. Complete payment roust be received no later than 30 days after
receipt of invoice. GrantFinder shall renew automatically at current rate card rates for 1 year unless Subscriber notifies
Lexipol„ In writing, prior to sixty (60) days before the initial term is to end. Collections: Client agrees to pay for all costs
of collection, including but not limited to, reasonable attorney fees and other fees made necessary by the nonpayment,
Lexipol reserves the right to suspend all services until payment is received in full and may terminate this agreement at
their discretion if department and/or agency fails to comply with the terms of this agreement, Accounts over 28 days past
due shall be charged a twenty-five dollar (25) late fee. Materials: Must be received 5 days prior to the grant application
close date.
Copyright 20" i Lexipol - Rey.` I .® 28,12()20