2022-03-15 CC Agenda - Public Communication related to Item #11 - RFP 21-03 Landscape Maintenance2022-03-15 CC AGENDA PACKET
PUBLIC COMMUNICATION RELATED TO ITEM #11 - LANDSCAPE MAINTENANCE RFP #21-03
Harada, Patricia
From: Weaver, Tracy (City Clerk)
Sent: Tuesday, March 15, 2022 1:51 PM
To: *ALL CITY CLERKS
Subject: FW: El Segundo Agenda Item 11 (March 15, 2022) - Landscape Maintenance RFP No.
21-03
Attachments: Addend umNO2RFP2103 - BrightView.pdf
Council received email below.
Thank you,
Tracy Weaver I City Clerk
City of El Segundo
350 Main Street El Segundo CA 90245
310.524.2305 1 tweaver ele undo.or I www.elsegundox
ELSEOUNDO
Where big ideas tatcc uii.
From: David Moo <David.Moo @brightview.com>
Sent: Tuesday, March 15, 2022 1:41 PM
To: ALL ELECTED OFFICIALS <ALLELECTEDOFFICIALS@elsegundo.org>
Subject: El Segundo Agenda Item 11 (March 15, 2022) - Landscape Maintenance RFP No. 21-03
Dear Elected Officials of El Segundo,
On behalf of BrightView Landscape Services, Inc., I would humbly request that you please consider the proposal for
landscape maintenance provided by BrightView. Our proposal was deemed non -responsive because 1 of the 2
addendum was accidentally left out of our proposal. Our proposal is the lowest responsible bid and would save the City
over $60,000 over 3 years. I am mortified that this piece of paper was not properly attached and was simply an
oversight on my part. I would hate it if my mistake in forgetting to attach a single sheet of paper would cost the City
that large sum of money.
Please note, that page 6 of the RFP allows, "During the review process, the City reserves the right, where it may serve
the City's best interest, to request additional information or clarification from those that submit proposals or allow
correction of errors or omissions. Any and all changes in the RFP will be made by written addendum, which must be
issued by the City to all proposers who have responded to the RFP by the deadline. Interviews of the top firms may be
required. Recommendation to City Council for Contract Award The successful contractor will be selected by the City
Council based upon the criteria set forth above and the City's sole discretion.
The City reserves the right to reject any or all proposals, in whole or part, to waive any informality in any proposal, and
to accept the proposal which, in its discretion, is in the best interest of the City."
The City has the power to allow for the correction of an error or omission. The City also has the power to accept
whichever proposal it feels is best suited to partner with the City and perform the landscaping maintenance in
excellence. We humbly request the City would exercise that power today and consider our proposal. We feel it would
be in the best interest of the City to save over $60,000 due to an minor oversight, and hope that you agree. The
omission of the addendum (now attached to this email) in no way impacts the substance, spirit, or integrity of the price
or quality of work proposed by BrightView.
Thank you for your consideration.
Humbly Your Servant,
David Moo
Business Development Executive
BrightView Landscape Services
M: 951.406.5904
David. Moo@brightview.com
www.brightView.com
Contact Us Todavl
BrightView Ir
January 11, 2022
REQUEST FOR PROPOSAL ADDENDUM NO. 2
LANDSCAPE MAINTENANCE SERVICES REQUEST FOR PROPOSAL 21-03
ATTENTION BIDDERS:
The following additions, modifications and clarifications to the RFP 21-03 shall be included in,
and become a part of any contract which may be executed for the above contract which may be
executed in the City of El Segundo:
Is there a standard list of supplies already approved by the city's public works director? NO.
How often has the city added or deleted properties contract? Not Often. Has it happened before? Yes
What were the reasons? Redesign of a park.
What would be the length of time provided to hire, train a replacement employee? What is the
application process required by city concerning the substitute employee? Would there be a similar
process for the new hire? Substitute/replacement employees training, and application are the
responsibility of the contractor.
Does the 7-member team include the Landscape Maintenance Leadworker/Supervisor? Yes Must the
Leadworker be on site with the team at time of service? Yes Is the Leadworker a full-time position? Yes
Does there need to be a leadworker at each location? NO
How much notification is needed and what is the process for removing work force from the job site with
unpredictable weather? A phone call, text message or an email. Notification time depends on situation.
What are the work shift hours? No noise allowed earlier than 7:00 am.
How does weekly routine hours change? Changes to weekly routine service hours may depend on
unpredictable weather.
Are there currently areas that require contractor to provide sprinkler irrigation? No.
Is there an existing tree trimming schedule? Yes Is there an inventory for every park? Yes
Does policing and clean up debris include weekend and holidays? NO
Additional Work? Contractor may occasionally be requested to provide proposals for duties outside the
contract services. Contractor hourly rates are not required as part of this proposal at this time.
Flower baskets replacement plant material : 7BD, could be 5 — 4"/6" pots or 1— 5 gallon shrub
Addendum line item cost: Place at the end of line item sheet
Last date for Addendums? January 12, 2022
Prevailing Wage: Review DER website for wage information.
December Meeting: No attendees
Golf Course Parking Lot. Not part of scope of work
As evidence that the BIDDER has read this Addendum, the Bidder must acknowledge same in the space
provided below and submit this Addendum with the Bid Proposal. Failure to provide such
acknowledgement shall render the bid as non -responsive and subject to rejection.
Signature: Wf&& Hate
Print Company Name: BrightView Landscape Services. Inc.
350 Main Street, El Segundo, CA 90245
2/1 /2022