CONTRACT 6280 On Call Agreement CLOSEDAgreement No. 6280
ON -CALL MAINTENANCE AGREEMENT
BETWEEN
THE CITY OF EL SEGUNDO AND
EXCELSIOR ELEVATOR CORPORATION
THIS MAINTENANCE AGREEMENT ("Agreement") is made and entered into this l 5ch day of
February, 2022, by and between the CITY OF EL SEGUNDO, a general law city and municipal
corporation ("CITY") and EXCELSION EVELATOR CORPORATION, a California
Corporation ("CONTRACTOR").
The Parties agree as follows:
1. CONSIDERATION.
A. As partial consideration, CONTRACTOR agrees to perform the work listed in the
SCOPE OF SERVICES, "Exhibit A" on an on -call basis.
B. As additional consideration, CONTRACTOR and CITY agree to abide by the
terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONTRACTOR not to exceed
Fifteen Thousand ($15,000) rates set forth in the attached Exhibit "A," which is
incorporated by reference, for CONTRACTOR's services. CITY will pay such
amount promptly, but not later than thirty (30) days after receiving
CONTRACTOR's invoice.
2. TERM. The parties mutually desire for this Agreement to be retroactively effective from
September 21, 2021 through June 30, 2023. This term may be amended by mutual written
consent of the parties, as specified in Section 18.
3. SCOPE OF SERVICES.
A. CONTRACTOR will perform services listed in the attached Exhibit A.
B. CONTRACTOR will, in a workmanlike manner, furnish all of the labor,
technical, administrative, professional and other personnel, all supplies and
materials, equipment, printing, vehicles, transportation, office space and facilities,
and all tests, testing and analyses, calculation, and all other means whatsoever,
except as herein otherwise expressly specified to be furnished by CITY, necessary
or proper to perform and complete the work and provide the professional services
required of CONTRACTOR by this Agreement.
4. PREVAILING WAGES,
A. Pursuant to Labor Code § 1720, and as specified in 8 California Code of
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Agreement No. 6280
Regulations § 16000, CONTRACTOR must pay its workers prevailing wages. It
is CONTRACTOR's responsibility to interpret and implement any prevailing
wage requirements and CONTRACTOR agrees to pay any penalty or civil
damages resulting from a violation of the prevailing wage laws.
B. In accordance with Labor Code § 1773.2, copies of the prevailing rate of per diem
wages are available upon request from CITY's Engineering Division or the
website for State of California Prevailing wage determination at
h�tt -//' yAw.,dij-,ca.gov/I)I.SkIPWD. CONTRACTOR must post a copy of the
prevailing rate of per diem wages at the job site.
C. CITY directs CONTRACTOR's attention to Labor Code §§ 1777.5, 1777.6 and
3098 concerning the employment of apprentices by CONTRACTOR or any
subcontractor.
D. Labor Code § 1777.5 requires CONTRACTOR or subcontractor employing
tradesmen in any apprenticeship occupation to apply to the joint apprenticeship
committee nearest the site of the public works project and which administers the
apprenticeship program in that trade for a certificate of approval. The certificate
must also fix the ratio of apprentices to journeymen that will be used in the
performance of the contract. The ratio of apprentices to journeymen in such cases
will not be less than one to five except:
When employment in the area of coverage by the joint apprenticeship
committee has exceeded an average of 15 percent in the 90 days before the
request for certificate, or
ii. When the number of apprentices in training in the area exceeds a ratio of
one to five, or
iii. When the trade can show that it is replacing at least 1 /30 of its
membership through apprenticeship training on an annual basis state-wide
or locally, or
iv. When CONTRACTOR provides evidence that CONTRACTOR employs
registered apprentices on all of his contracts on an annual average of not
less than one apprentice to eight journeymen.
v. CONTRACTOR is required to make contributions to funds established for
the administration of apprenticeship programs if CONTRACTOR employs
registered apprentices or journeymen in any apprenticeable trade on such
contracts and if other contractors on the public works site are making such
contributions.
vi. CONTRACTOR and any subcontractor must comply with Labor Code §§
1777.5 and 1777.6 in the employment of apprentices.
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Agreement No. 6280
vii, information relative to apprenticeship standards, wage schedules and other
requirements may be obtained from the Director of Industrial Relations,
ex-officio the Administrator of Apprenticeship, San Francisco, California,
or from the Division of Apprenticeship Standards and its branch offices.
E. CONTRACTOR and its subcontractors must keep an accurate certified payroll
records showing the name, occupation, and the actual per diem wages paid to
each worker employed in connection with this Agreement. The record will be
kept open at all reasonable hours to the inspection of the body awarding the
contract and to the Division of Labor Law Enforcement. If requested by CITY,
CONTRACTOR must provide copies of the records at its cost.
5. FAMILIARITY WITH WORK,
A. By executing this Agreement, CONTRACTOR represents that CONTRACTOR
has
Thoroughly investigated and considered the scope of services to be
performed;
i. Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONTRACTOR warrants that
CONTRACTOR has or will investigate the site and is or will be fully acquainted
with the conditions there existing, before commencing the services hereunder.
Should CONTRACTOR discover any latent or unknown conditions that may
materially affect the performance of the services, CONTRACTOR will
immediately inform CITY of such fact and will not proceed except at
CONTRACTOR's own risk until written instructions are received from CITY.
6. INSURANCE,
A. Before commencing performance under this Agreement, and at all other times this
Agreement is effective, CONTRACTOR will procure and maintain the following
types of insurance with coverage limits complying, at a minimum, with the limits
set forth below:
Type of Insurance
Commercial general liability:
Business automobile liability
Workers compensation
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Limits (combined single)
$1,000,000
$1,000,000
Statutory requirement..
Agreement No. 6280
B. Commercial general liability insurance will meet or exceed the requirements of
ISO-CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth
above will be a combined single limit per occurrence for bodily injury, personal
injury, and property damage for the policy coverage. Liability policies will be
endorsed to name City, its officials, and employees as "additional insureds" under
said insurance coverage and to state that such insurance will be deemed "primary"
such that any other insurance that may be carried by City will be excess thereto.
Such insurance will be on an "occurrence," not a "claims made," basis and will
not be cancelable or subject to reduction except upon thirty (30) days prior written
notice to City.
C. Automobile coverage will be written on ISO Business Auto Coverage Form CA
00 01 06 92, including symbol 1 (Any Auto).
D. CONTRACTOR will furnish to City duly authenticated Certificates of Insurance
evidencing maintenance of the insurance required under this Agreement,
endorsements as required herein, and such other evidence of insurance or copies
of policies as may be reasonably required by City from time to time. insurance
must be placed with insurers with a current A.M. Best Company Rating
equivalent to at least a Rating of "A:VII." Certificate(s) must reflect that the
insurer will provide thirty (30) day notice of any cancellation of coverage.
CONTRACTOR will require its insurer to modify such certificates to delete any
exculpatory wording stating that failure of the insurer to mail written notice of
cancellation imposes no obligation, and to delete the word "endeavor" with regard
to any notice provisions.
E. Should CONTRACTOR, for any reason, fail to obtain and maintain the insurance
required by this Agreement, City may obtain such coverage at CONTRACTOR's
expense and deduct the cost of such insurance from payments due to
CONTRACTOR under this Agreement or terminate.
7. TIME FOR PERFORMANCE. CONTRACTOR will not perform any work under this
Agreement until:
A. CONTRACTOR furnishes proof of insurance as required under Section 6 of this
Agreement; and
B. CITY gives CONTRACTOR a written Notice to Proceed.
C. Should CONTRACTOR begin work in advance of receiving written authorization
to proceed, any such professional services are at CONTRACTOR's own risk.
8. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any time
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Agreement No. 6280
with or without cause. Notice of termination will be in writing.
B. CONTRACTOR may terminate this Agreement upon providing written notice to
CITY at least thirty (30) days before the effective tennination date.
C. Should the Agreement be terminated pursuant to this Section, CITY may procure
on its own terms services similar to those terminated.
D. By executing this document, CONTRACTOR waives any and all claims for
damages that might otherwise arise from CITY's termination under this Section.
INDEMNIFICATION.
A. CONTRACTOR indemnifies and holds CITY harmless from and against any
claim, action, damages, costs (including, without limitation, reasonable
attorney's fees and penalties), injuries, or liability, arising out of this
Agreement, or its performance including, without limitation, damages or
penalties arising from CONTRACTOR's removal, remediation, response or
other plan concerning any Hazardous Waste resulting in the release of any
hazardous substance into the environment, except for such loss or damage
arising from CITY's sole negligence or willful misconduct. Should CITY be
named in any suit, or should any claim be brought against it by suit or
otherwise, whether the same be groundless or not, arising out of this
Agreement, or its performance, CONTRACTOR will defend CITY (at
CITY's request and with counsel satisfactory to CITY) and will indemnify
CITY for any judgment rendered against it or any sums paid out in
settlement or otherwise.
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and volunteers.
C. CONTRACTOR expressly agrees that this release, waiver, and indemnity
agreement is intended to be as broad and inclusive as is permitted by the law of
the State of California and that if any portion is held invalid, it is agreed that the
balance will, notwithstanding, continue in full legal force and effect.
D. It is expressly understood and agreed that the foregoing provisions will survive
termination of this Agreement.
E. The requirements as to the types and limits of insurance coverage to be
maintained by CONTRACTOR as required by this Agreement, and any approval
of said insurance by CITY, are not intended to and will not in any manner limit or
qualify the liabilities and obligations otherwise assumed by CONTRACTOR
pursuant to this Agreement, including, without limitation, to the provisions
concerning indemnification.
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Agreement No. 6280
9. INDEPENDENT CONTRACTOR. CITY and CONTRACTOR agree that
CONTRACTOR will act as an independent contractor and will have control of all work and the
manner in which is it performed. CONTRACTOR will be free to contract for similar service to
be performed for other employers while under contract with CITY. CONTRACTOR is not an
agent or employee of CITY and is not entitled to participate in any pension plan, insurance,
bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that
may appear to give CITY the right to direct CONTRACTOR as to the details of doing the work
or to exercise a measure of control over the work means that CONTRACTOR will follow the
direction of the CITY as to end results of the work only.
10. NOTICES.
A. All notices given or required to be given pursuant to this Agreement will be in
writing and may be given by personal delivery or by mail. Notice sent by mail
will be addressed as follows:
To CITY: Attn: Jorge Prado
City of El Segundo
350 Main Street
El Segundo, CA 90245
Tel. no.: 310-524-2713
Email: jprado@elsegundo.org
To CONTRACTOR: Attn: Matthew Rough
Excelsior Elevator Corporation
1961 Blair Avenue
Santa Ana, CA 92705
Tel. no.: 949-757-1688
Email: matt@excelsiorevelator.com
B. When addressed in accordance with this paragraph, notices will be deemed given
upon deposit in the United States mail, postage prepaid. In all other instances,
notices will be deemed given at the time of actual delivery.
C. Changes may be made in the names or addresses of persons to whom notices are
to be given by giving notice in the manner prescribed in this paragraph.
11. TAXPAYER IDENTIFICATION NUMBER. CONTRACTOR will provide CITY with a
Taxpayer Identification Number.
12. WAIVER. A waiver by CITY of any breach of any term, covenant, or condition contained
in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any
other term, covenant, or condition contained in this Agreement, whether of the same or different
character.
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Agreement No. 6280
13. CONSTRUCTION. The language of each part of this Agreement will be construed simply
and according to its fair meaning, and this Agreement will never be construed either for or
against either party.
14. SEVERABLE. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the
extent necessary in the opinion of the court to render such portion enforceable and, as so
modified, such portion and the balance of this Agreement will continue in full force and effect.
15. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of
reference only and will not affect the interpretation of this Agreement.
16. WAIVER. Waiver of any provision of this Agreement will not be deemed to constitute a
waiver of any other provision, nor will such waiver constitute a continuing waiver.
17. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance
with the laws of the State of California, and exclusive venue for any action involving this
agreement will be in Los Angeles County.
18. AUTHORITY/MODIFICATION. This Agreement may be subject to and conditioned
upon approval and ratification by the El Segundo City Council. This Agreement is not binding
upon CITY until executed by the City Manager. The Parties represent and warrant that all
necessary action has been taken by the Parties to authorize the undersigned to execute this
Agreement and to engage in the actions described herein. This Agreement may be modified by
written agreement. CITY's city manager may execute any such amendment on behalf of CITY.
19. ELECTRONIC SIGNATURES. This Agreement may be executed by the Parties on any
number of separate counterparts, and all such counterparts so executed constitute one Agreement
binding on all Parties notwithstanding that all the Parties are not signatories to the same
counterpart. In accordance with Government Code §16.5, the Parties agree that this Agreement,
Agreements ancillary to this Agreement, and related documents to be entered into connection
with this Agreement will be considered signed when the signature of a party is delivered by
electronic transmission. Such electronic signature will be treated in all respects as having the
same effect as an original signature.
20. EFFECT OF CONFLICT. In the event of any conflict, inconsistency, or incongruity
between any provision of this Agreement, its attachments, the purchase order, or notice to
proceed, the provisions of this Agreement will govern and control.
21. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of
reference only and will not affect the interpretation of this Agreement.
22. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood,
explosion, war, terrorist act, embargo, government action, civil or military authority, the natural
elements, or other similar causes beyond the Parties' control, then the Agreement will
immediately terminate without obligation of either party to the other.
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Agreement No. 6280
23. ENTIRE AGREEMENT. This Agreement and its one attachment constitutes the sole
agreement between CONTRACTOR and CITY respecting lead based stabilization. To the
extent that there are additional terms and conditions contained in Exhibit "A" that are not in
conflict with this Agreement, those terms are incorporated as if fully set forth above. There are
no other understandings, terms or other agreements expressed or implied, oral or written.
IN WITNESS WHEREOF the parties hereto have executed this Contract the day and
year first hereinabove written.
CITY OF EL B UN'DO
4ias Sassoon ..,_�...�,..__..�..�..
Public Works Director
A",ESMI.:
Tracy Weaver,
City Clerk
APPROVED AS TO FORM:
MARK D. H NSLEY, City Attorney
Joaquin Va uez, Deputy City Attorney
Insurance Reviewed by:
Hank Lu, Risk Manager
EXCELSIOR ELEVATOR CORP.
Name:
Title: SPS�i—
Taxpayer ID No. '53- 0'4 4 ccjs'-4
Contractor State
License No.: 131 S-F-G
Contractor City Business
License No.: 196592
Page 8 of 8
Agreement No. 6280
Fly 0111111R
SEPTEMBER 30, 2021 TO DECEMBER 31, 2021
CITY OF EL SEGUNDO - BID SHEET
ELEVATOR MAINTENANCE, REPAIR AND ON -CALL SERVICES
ESTIMATED
DESCRIPTION
UNIT PRICE
AMOUNT
ITEM
QUANTITIES
(UNIT PRICE WRITTEN IN WORDS)
IN FIGURES
NO.
1
LUMP SUM
Furnish maintenance, performance,
testing and housekeeping for one
$155.00/MO
$
elevator at 350 Main Street (City Hall)
2
LUMP SUM
Furnish maintenance, performance,
$155.00/MO
testing and housekeeping for one
$
$
elevator at 348 Main Street (Police
Department)
3
LUMP SUM
Furnish maintenance, performance,
testing and housekeeping for one
$155.00/MO
elevator at 339 Sheldon Street
(Recreation Park)
4
LUMP SUM
Furnish maintenance, performance,
testing and housekeeping for one
$155.00/MO
elevator at 261 E. Mariposa Ave. (Fire
Station 2)
5
LUMP SUM
Furnish maintenance, performance,
testing and housekeeping for one
$ 205.00/MO
$
elevator and one dumb waiter at 111
W. Mariposa (Library)
TOTAL BID ITEMS 1 THROUGH 5
$825.00 Per Month
TOTAL BID WRITTEN IN WORDS: Eight Hundred Twenty Five and 00/100 Per Month
REPAIR and ON -CALL SERVICES RATES:
Crew Foreman/Superintendent. $ 225.00 /hour
Technician — Journeyman. $ 225.00 /hour
Technician — Helper $ 180.00 /hour
Laborer
Key equipment -vehicles
$ 180.00 /hour
$ 0 /day $ 0 /day
Confined space entry set-up $ 0 /setup
Agreement No. 6280
JANUARY 1, 2022 TO JUNE 30, 2023
CITY OF EL SEGUNDO - BID SHEET
ELEVATOR MAINTENANCE, REPAIR AND ON -CALL SERVICES
ESTIMATED
DESCRIPTION
UNIT PRICE
AMOUNT
ITEM
QUANTITIES
(UNIT PRICE WRMEN IN WORDS)
IN FIGURES
NO.
1
LUMP SUM
Furnish maintenance, performance,
ISM iDS
5q
testing and housekeeping for one
•
$, (os
elevator at 350 Main Street (City Halt)
fM Mo
(L,-e M.O
2
LUMP SUM
Furnish maintenance, performance,
(Sq , & 57
i 9 45
testing and housekeeping For one
$
elevator at 348 Main Street (Police
PM W
Department)
3
LUMP SUM
Furnish maintenance, performance,
IS`I (o 5
testing and housekeeping for one
$_ -
elevator at 339 Sheldon Street
PC-2o
(Recreation Park)
4
LUMP SUM
Furnish maintenance, performance,
!'
testing and housekeeping for one
elevator at 261 E. Mariposa Ave. (Fire
tA 0
Station 2)
5
LUMP SUM
Furnish maintenance, performance,
testing and housekeeping for one
elevator and one dumb waiter at 111
PrA_ Alto
� An d
W. Mariposa (Library)
TOTAL BID ITEMS 1 THROUGH 5
8G(•Q. :7S
TOTAL BID WRITTEN IN WORDS:
c G HT N u u�e� �-2 T+-r A-R &J E >� ��O o � (,a cz-S
REPAIR and ON -CALL SERVICES RATES:
Crew Foreman/Superintendent.
$ 2-31- 4-5--
/hour
Technician — Journeyman.
$ 2 3 1- 3 s
/hour
Technician — Helper
is I . o
Ihour
Laborer
$ 1 *5.40
/hour
Key equipment -vehicles
$ 0
/day
Confined space entry set-up
is 0
pcft A. -Le t'jll-f
is
l'setup
0 /day
Agreement No. 6280
CITY OF EL SEGUNDO ON -CALL ELEVATOR MAINTENANCE PROJECT
PROJECT LOCATION:
The project consists of maintenance service for five (5) elevators and one dumb waiter in the
City of El Segundo, which include.
a. 350 Main Street (City Hall):
2-stop hydraulic passenger elevator, 2100 lbs capacity; 95 ft per minute.
b. 348 Main Street (Police Dept.):
2-stop hydraulic passenger elevator, 2000 lbs capacity; 125 ft per minute.
c. 339 Sheldon St. (Recreation Park):
2-stop hydraulic passenger elevator; 3500 lbs capacity; 100 ft per minute.
d. 261 E. Mariposa Ave. (Fire Station 2):
2-stop hydraulic passenger elevator; 2000 lbs capacity; 100 ft per minute.
e„ I H W. Mariposa (Library):
i. 2-stop hydraulic passenger elevator; 2500 lbs capacity; 125 ft per minute.
ii. 2-stop dumbwaiter; 350 lbs capacity; 25 ft per minute
SCOPE OF SERVICES
It is the intent of these specifications to provide for the inclusion of all labor, materials, equipment,
protective measures, tools, transportation means and supervision necessary for the inspection,
maintenance, repair and emergency servicing of five (5) City -owned elevators and one dumb
waiter identified above. Service must be conducted during normal business hours unless
emergency repairs are necessary. Normal business hours include Monday through Thursday, 7:00
a.m. to 5:00 p.m. and Fridays 7:00 a.m. to 4:00 p.m., excluding all major holidays.
I. SCOPE OF WORK
Contractor must supply all labor, material, equipment and supervision to provide monthly
service for the previously identified five (5) elevators and one (1) dumb waiter within the
City of El Segundo. Monthly service includes, at a minimum, systematic examination,
maintenance, adjustment and lubrication of the equipment described below. During the
inspections, if the contractor finds any component that requires preventive maintenance,
adjustment, replacement or repair due to normal wear and tear, the contractor will, if
possible, perform those requirements immediately. System performance examinations
must be conducted to ensure dispatching and motion control systems are operating
properly. Contractor must calibrate load weighing devices after annual and live year safety
tests. Contractor must furnish lubricants compounded to the manufacturer's rigid
specifications. All work must be in accordance with original equipment manufacturers
(OEM) requirements and procedures.
Agreement No. 6280
Important Note: Contractor must obtain written authorization from the Building
Maintenance Supervisor for all unanticipated repairs and parts needed before commencing
any work. All work must be in accordance with original equipment manufacturers (OEM)
requirements and procedures.
The Contractor must perform Municipal and State Inspections, make corrections, complete
on -site certificates and submit Test Reports and compliance letters to the City and to the
State of California before required deadlines. This includes but is not limited to hydraulic
pressure relief tests, "no load" testing and code required periodic Fire Recall testing, all
performed according to California Code of Regulations, Title 8, Division 1, Chapter 4,
Subsection 6 (Elevator Safety Orders).
The Contractor must perform other safety tests (fire service, derailment devices, seismic
switches) recommended or directed by governmental authorities in force at the signing of
this contract. The City and Contractor must schedule these tests at a mutually agreeable
time. Contractor will provide the City with a written report of the results of the tests. Any
malfunctions, corrections, repairs or adjustments made will be included.
Equipment Covered
Contractor must maintain all Equipment in good operating condition in accordance with
manufacturer's specifications and, should conditions warrant, repair or replace the
Equipment, including without limitation, the following:
A. General Equipment:
1. Microprocesser Control System: All control system components including
all relays, capacitors, timers, resistors, rectifiers and transformers,
condensers, contacts, leads, dash pots, timing devices, computer and micro
computer devices, steel selector cable or tape and mechanical and electrical
driving equipment.
2. Power Units: All pumps, motors, motor generators, valves and all related
parts and accessories, including worn gears, thrust bearings, drive sheave,
drive sheave shaft bearings, brake pulley and brake coil, brake contact,
linings and component parts.
3. Hydraulic Accessories: Complete pumping plant, all exposed piping,
valves, piston, packing, tank, heaters, mufflers, fittings and accessories
between the pumping unit and the Jack, Jack packing, hydraulic fluid, and
any heating or cooling elements installed by the original elevator equipment
manufacturer for controlling fluid temperature.
4. Car Equipment: All elevator control system components on the Car.
5. Wiring: All elevator wiring and all power wiring from the elevator
equipment input terminals to the Motor.
6. Hoist and Pit Equipment: All elevator equipment and buffers, including
switches, cams and sheaves.
7. Rails and Guides: All car and counterweight guide rails, car and
counterweight buffers, top and bottom limit switches, governor tension
Agreement No. 6280
sheave assembly, compensating sheave assembly, compensating chain,
counterweight and counterweight guide shoes including rollers or gibs.
Door Equipment: All Automatic door operators, hoist ways and car door
hangers, hoist ways and car door contacts, doors.
B. Traction Elevator Equipment:
l Machine, drive sheave, drive sheave shaft bearings, brake pulley, brake coil,
brake contact, linings and component parts, gears, worms, thrusts.
2. Motor and motor generator, motor and generator windings, rotating
element, commutator, brushes, brush holders and bearings.
1 Controller, selector and dispatching equipment, all relays, solid state
components, resistors, condensers, transformers, contacts, leads, dashpots,
timing devices, computer devices, steel selector tape or cable and
mechanical and electrical driving equipment.
4. Governor, governor sheave and shaft assembly, bearings, contacts and
governor jaws.
5, Deflector, car and counterweight sheaves, bearings, car and counterweight
buffers, car and counterweight guide rails and brackets, top and bottom limit
switches, governor tension sheave assembly, compensating sheave
assembly, counterweight and counterweight guide shoes including rollers
and gibs. Contractor not responsible for alignment when affected by
building compression or shifting hoistway enclosures.
6. Hoistway door interlocks, hoistway door hangers, bottom door guides and
auxiliary door closing devices. Automatic power operated door operator,
car door hanger, car door contact, door protective devices, load -weighing
equipment, car frame, safety mechanisms, platform, platform sub -flooring,
elevator car guide shoes, gibs or rollers, signal and operating fixtures
including lights, buzzers and gongs in all signal and operating fixtures.
7. Seismic triggers and/or derailment devices, collision switches.
8. Fire related elevator controls.
9. Renew all wire ropes as often as is necessary to maintain an adequate factor
of safety, equalize the tension on all hoisting ropes, repair or replace
conductor cables and hoistway and machine room elevator wiring.
10. Shorten and reshackle hoist cables if stretching of ropes makes this
necessary.
IL The Contractor must check the condition and operation of detectors, safety
edges and of light rays on car at every visit and, if they are inoperative, must
repair them within one business day. If, in the Contractor's opinion, the
door protection devices are not maintainable, he must replace them at no
cost to the City.
12. Make corrections and respond to discrepancies identified by the local
elevator enforcing authorities.
Agreement No. 6280
C. Hydraulic Elevator Equipment:
I. Complete pumping plant, valves, exposed piping, fittings, piston (unless
damaged by cylinder failure), packing, tank, heaters and mufflers.
2. If flexible hose and fitting assemblies are used, they must be changed as
required by ASME A17.1 Safety Code for Elevators and Escalators or
sooner if necessary.
3. Materials and services covered by traction elevators as applicable.
4. Furnish all oil, lubricants, packing and other materials required.
D. Lift Equipment:
Materials and services covered by Traction Elevators or Hydraulic Elevators as
applicable.
Replacement parts are not provided by the City. Such parts will be provided by the
Contractor and invoiced to the City based on the rate(s) as identified on the itemized task
schedule of On -Call Services as described below.
Performance
A. General: The Contractor must maintain the original contract speed in feet per
minute and the performances for elevators as indicated under "Basic Performance
Requirements."
1. If the actual performance time of the elevator does not meet the times
established for elevators of that speed and type of control, the Contractor
must restore the performance of the elevator to its optimum potential.
2. If, in the Contractor's opinion, the equipment is inherently designed so that
it cannot meet these criteria, the Contractor must so state.
3. If there are no exceptions taken, performance must be provided as specified
herein.
B. Basic Performance Requirements: Electric elevators must be adjusted to meet the
following basic performance standards and must maintain these standards for the
life of the Agreement.
l . Operating Characteristics:
a. Starting, acceleration, stopping and leveling must be smooth and
free from jars or bumps.
b. Full speed riding must be without swaying or vibration.
C. Elevator and door operation must be quiet.
d. Door pressure must be maintained below 30 pounds in closing.
2. Group Supervisory Systems: Keep group control systems operating at
design criteria for the lifetime of the maintenance Agreement.
1 Individual Elevator Performances: Maintain performance requirements as
follows, or per manufacturers' requirements.
Agreement No. 6280
a. Maintain accuracy leveling of +/- 3/8" for Traction Elevators and
'/2" for Hydraulic Elevators under all loading conditions.
Special Tests
A. Elevators provided with fire service, derailment devices, seismic switches or other
special operations must be checked once every month to make certain that these devices
are operating correctly and as designed. The City representative and the Contractor
must arrange for mutually acceptable dates to perform the tests. The standby power
operation will be tested by City and, if elevator system fails, Elevator Contractor must
make corrections and retest.
B. The Contractor must examine periodically the car safety devices and governors and
conduct an annual no load test and must, during the term of this Agreement, or more
often if required by applicable law, ordinance or regulation but no less than every five
years, perform one full load, full speed test of the safety mechanism, over -speed
governors, car and counterweight buffers. The car balance must be checked electrically
and the governor set. If required, the governor must be re -calibrated and sealed for
proper tripping speed. These tests must be witnessed by the City representative and a
written report must be furnished indicating the results of such test. All testing must
conform with the requirements of ASME A17.1-17.2 California Code of Regulations,
Title 8, Division 1, Chapter 4, Subsection 6 (Elevator Safety Orders) and/or local code
testing requirements.
C. Hydraulic elevators must have a load test performed per ASME A17.2.2, during the
term of this Agreement or more often if required by applicable law, ordinance or
regulation but no less than every five years. It must comply with the California Code
of Regulations, Title 8, Division 1, Chapter 4, Subsection 6 (Elevator Safety Orders),
Article 9, 30710). The report must conform to the requirements of the State with the
test witnessed by City representative.
D. Contractor must create a form for each car describing tests and deliver a signed copy
to City representative after a successful test has been concluded. This form will also
describe any malfunctions along with any corrective action taken.
Housekeeping
A. Within the first three (3) months this Agreement is in effect, the Contractor must
thoroughly clean all elevator hoistways, pits, car tops, controller interiors including
filters and machine rooms. In addition, during the same period of time, all car and
hoistway door tracks, hangers, interlocks and closers must be cleaned, lubricated and
adjusted. Continuing cleaning must be on -going and at the following minimum
intervals or sooner where conditions warrant.
1. Quarterly: Car tops, pits and machine rooms
2. Semi -Annually: Hoistways and door equipment
B. The exterior of the machinery and any other parts of the equipment subject to rust must
be properly painted and presentable at all times. The motor windings and controller
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coils are to be periodically treated with proper insulating compound. The Contractor
must keep the elevator machinery rooms clean.
C. All debris such as wiping rags, empty oil cans, trash from pits, etc., resulting from
this work must be promptly removed by the Contractor.
Schedules and Records
A. Contractor must provide a work schedule for each machine room.
B. These work schedules must be designed for each type of equipment to be serviced, such
as geared elevators, hydraulic elevators, etc., and must conform to the manufacturer's
recommended practice for the particular equipment concerned. They must show the
kind and frequency of service and lubrication proposed by the Contractor for the
duration of the Agreement.
C. All inspections, lubrication, adjustments, tests, cleaning, routine repairing and other
preventative maintenance activities must be performed in accordance with schedules
submitted by the Contractor.
D. Schedules posted must be of the chart type which must be initialed by the serviceman
when each scheduled inspection is performed.
E. Contractor must also maintain an accurate and complete log of all work performed in
addition to routine service at each location. These logs must include call back service
describing the nature of all complaints and their resolution. The logs must be kept in
the equipment rooms at each location. In addition to the specified machine room log,
Contractor's workmen or supervisor must log in and out of each facility/building on
each and every visit. This includes, but is not limited to, routine maintenance, trouble
calls, repairs and supervisor's visits. These logs will remain the property of the City.
F. The Contractor, on a monthly basis, must deliver to the City representative a copy of
the callback and repair log.
G. All forms required for the above schedules, monthly work sheets, call back records
and performance reports must be approved by the representative.
Personnel
A. Contractor agrees that all services must be performed by trained maintenance and repair
personnel, directly employed and supervised by the Contractor. All work must be
performed by a journeyman level mechanic as a minimum. Helpers may not work
alone but may assist the mechanic as needed. In the event that the City becomes
dissatisfied with the performance of any persons assigned to perform the services under
this Agreement, Contractor agrees, upon request from the City representative, to assign
other qualified personnel to perform these services.
B. Contractor's service personnel must wear uniforms which bear Contractor's name or
Agreement No. 6280
other appropriate symbol which identifies them as employees of the Contractor and
such uniforms must be clean and in good condition.
Performance Guarantee
A. If an elevator is out of service for longer than two (2) consecutive work days for a
non scheduled repair, the monthly maintenance cost of that unit will be credited to
the next monthly billing. All repairs must be pre -scheduled in writing.
B. If during 30 consecutive days, the City representative experiences three (3) call backs
on the same unit for the same problem, the monthly maintenance cost of that unit will
be credited to the next monthly billing.
C. No monthly maintenance costs will be credited under A or B if damage is caused by
vandalism or any other cause except normal wear and tear.
II. EMERGENCY SERVICE (All elevators and dumb waiter)
Contractor must be able to provide emergency support in the event of an equipment
malfunction at any of the above mentioned elevator locations.
a. Up to a maximum of four (4) hours response for emergency service.
b. The services of a qualified/trained service person to troubleshoot and/or repair
elevator equipment.
Contractor must respond within four (4) hours, from the time of notification by the City,
for any elevator critical component. Emergency service will be on a time and materials
basis in accordance with contractor provided schedule of rates which is to be submitted as
part of the bid. See On -Call Services, below.
A. In the event an elevator is shut down with trapped passengers, Contractor must
guarantee 60 minutes response time during 7:00 A.M. to 4:00 P.M., Monday -Friday,
and 2 hour response time from 4:00 P.M. to 8:00 A.M. daily and on holidays.
B. In the event an elevator is shut down without trapped passengers, Contractor must
guarantee four (4) hours response time during 7:00 A.M. to 10:00 P.M., Monday -
Friday, and four (4) hour response time between 8:00 A.M to 6:00 P.M., Saturday
and Sunday.
III. EMERGENCY ELEVATOR PHONE RESPONSE MONITORING
Contractor must provide emergency elevator phone monitoring with 24/7/365 answering
service with service agents who handle emergency situations in multiple languages.
REPAIR AND ON -CALL SERVICES
Any needed repairs and/or on -call services performed under the terms of this contract must be
limited to the equipment, performance, special testing and house keeping identified under SCOPE
Of SERVICES above.
Agreement No. 6280
The contractor must provide a schedule of rates for repairs and on -call services that are beyond the
maintenance scope of the work outlined under SCOPE OF SERVICES above. The Contractor
must specify both straight time, overtime, holiday, and travel time rates for individual employees
including:
1. Crew Foreman/Superintendent.
2. Technician — Journeyman.
3. Technician —Helper
4. Laborer
Additionally the contractor will specify rates for:
1. Key equipment -vehicles
2. Confined space entry set-up
Bids submitted without said schedule of rates for supplemental work will be deemed non-
responsive.
DOCUMENTATION & REPORTS
A written report following each inspection of the above noted facilities must be submitted to the
City documenting at a minimum:
1. Results of all operational checks for the components covered.
2. A summary of all discrepancies not corrected at the time of service and requiring the
City's attention.
Contractor must submit documentation to the Facilities Maintenance Supervisor within ten (10)
calendar days of the work being performed. Payment for services will not be processed until
documentation of the work is received. Documentation must be transmitted to:
City of El Segundo
Facilities Maintenance
Attn: Jorge Prado
150 Illinois Street
El Segundo, CA 90245