CONTRACT 6278 Professional Services Agreement CLOSEDAgreement No. 6278
Agreement No.
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
w THE CITY OF EL SEGUNDO AND
ALLIANCE RESOURCE CONSULTING LLC
This AGREEMENT is made and entered into this 21st day of February, 2022, by
and between the CITY OF EL SEGUNDO, a municipal corporation and general law city
("CITY") and ALLIANCE RESOURCE CONSULTING, a California Limited Liability
Corporation ("CONSULTANT"). The parties agree as follows:
1. CONSIDERATION,
A. As partial consideration, CONSULTANT agrees to perform the work listed
in the SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by
the terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not
to exceed Twenty-nine thousand dollars ($29,000) for CONSULTANT's
services. CITY may modify this amount as set forth below. Unless
otherwise specified by written amendment to this Agreement, CITY will
pay this sum as specified in the attached Exhibit "A," which is incorporated
by reference.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit "A,"
which is incorporated by reference.
B. CONSULTANT will, in a professional manner, furnish all of the labor,
technical, administrative, professional and other personnel, all supplies
and materials, equipment, printing, vehicles, transportation, office space
and facilities, and all tests, testing and analyses, calculation, and all other
means whatsoever, except as herein otherwise expressly specified to be
furnished by CITY, necessary or proper to perform and complete the work
and provide the professional services required of CONSULTANT by this
Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT
will use the appropriate generally accepted professional standards of practice existing at
the time of performance utilized by persons engaged in providing similar services. CITY
will continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of
any deficiencies and CONSULTANT will have fifteen (15) days after such notification to
City of El Segundo Professional Services (REV 2018.05)
Page 1 of 11
Agreement No. 6278
Agreement No.
cure any shortcomings to CITY's satisfaction. Costs associated with curing the
deficiencies will be borne by CONSULTANT.
4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and
hourly rates for each personnel category and reimbursable costs (all as set forth in
Exhibit "A") the tasks performed, the percentage of the task completed during the billing
period, the cumulative percentage completed for each task, the total cost of that work
during the preceding billing month and a cumulative cash flow curve showing projected
and actual expenditures versus time to date.
5. NON -APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT
for current services are within the current budget and within an available, unexhausted
and unencumbered appropriation of the CITY. In the event the CITY has not
appropriated sufficient funds for payment of CONSULTANT services beyond the current
fiscal year, this Agreement will cover only those costs incurred up to the conclusion of
the current fiscal year.
6. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has:
Carefully investigated and considered the scope of services to be
performed,
ii. Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully
acquainted with the conditions there existing, before commencing the
services hereunder. Should CONSULTANT discover any latent or
unknown conditions that may materially affect the performance of the
services, CONSULTANT will immediately inform CITY of such fact and will
not proceed except at CONSULTANT's own risk until written instructions
are received from CITY.
7. TERM. The term of this Agreement will be from February 21, 2022 to June 30,
2022. Unless otherwise determined by written amendment between the parties, this
Agreement will terminate in the following instances:
A. Completion of the work specified in Exhibit "A";
City of El Segundo Professional Services (REV 2018.05)
Page 2 of 11
Agreement No. 6278
Agreement No,
B. Termination as stated in Section 15..
8. TIME FOR PERFORMANCE.
A. CONSULTANT will not perform any work under this Agreement until:
CONSULTANT furnishes proof of insurance as required under
Section 22 of this Agreement; and
ii. CITY gives CONSULTANT a written notice to proceed.
B, Should CONSULTANT begin work on any phase in advance of receiving
written authorization to proceed, any such professional services are at
CONSULTANT's own risk.
9. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the
contracted services. If delay occurs, CONSULTANT must notify the Manager within
forty-eight (48) hours, in writing, of the cause and the extent of the delay and how such
delay interferes with the Agreement's schedule. The Manager will extend the
completion time, when appropriate, for the completion of the contracted services.
10. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the
main body of this Agreement takes precedence over the attached Exhibits, this
Agreement supersedes any conflicting provisions. Any inconsistency between the
Exhibits will be resolved in the order in which the Exhibits appear below:
A. Exhibit: A: Scope of Work.
B. Exhibit: A: Budget
C. Exhibit: A: Proposal for Services
11. CHANGES. CITY may order changes in the services within the general scope of
this Agreement, consisting of additions, deletions, or other revisions, and the contract
sum and the contract time will be adjusted accordingly. All such changes must be
authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY
resulting from changes in the services will be determined in accordance with written
agreement between the parties.
12.TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
13. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and
certificates that may be required in connection with the performance of services under
this Agreement.
City of El Segundo Professional Services (REV 2018.05)
Page 3of11
Agreement No. 6278
Agreement No.
14. WAIVER. CITY's review or acceptance of, or payment for, work product prepared
by CONSULTANT under this Agreement will not be construed to operate as a waiver of
any rights CITY may have under this Agreement or of any cause of action arising from
CONSULTANT's performance. A waiver by CITY of any breach of any term, covenant,
or condition contained in this Agreement will not be deemed to be a waiver of any
subsequent breach of the same or any other term, covenant, or condition contained in
this Agreement, whether of the same or different character.
15. TERMINATION,
A. Except as otherwise provided, CITY may terminate this Agreement at any
time with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's
mutual consent. Notice will be in writing at least thirty (30) days before the
effective termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately
cease performance under this Agreement unless otherwise provided in the
termination notice. Except as otherwise provided in the termination notice,
any additional work performed by CONSULTANT after receiving a
termination notice will be performed at CONSULTANT's own cost; CITY
will not be obligated to compensate CONSULTANT for such work.
D, Should termination occur, all finished or unfinished documents, data,
studies, surveys, drawings, maps, reports and other materials prepared by
CONSULTANT will, at CITY's option, become CITY's property, and
CONSULTANT will receive just and equitable compensation for any work
satisfactorily completed up to the effective date of notice of termination,
not to exceed the total costs under Section 1'(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may
procure on its own terms services similar to those terminated.
F. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this
Section.
16.OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps,
models, photographs and reports prepared by CONSULTANT under this Agreement are
CITY's property. CONSULTANT may retain copies of said documents and materials as
desired but will deliver all original materials to CITY upon CITY's written notice. CITY
agrees that use of CONSULTANT's completed work product, for purposes other than
identified in this Agreement, or use of incomplete work product, is at CITY's own risk.
City of El Segundo Professional Services (REV 2018.05)
Page 4 of 11
Agreement No. 6278
Agreement No,
17. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art
work, prepared pursuant to this Agreement, will be released by CONSULTANT to any
other person or public CITY without CITY's prior written approval. All press releases,
including graphic display information to be published in newspapers or magazines, will
be approved and distributed solely by CITY, unless otherwise provided by written
agreement between the parties.
18.INDEMNIFICATION.
A. CONSULTANT agrees to the following:
. Indemnification for Professional Services. CONSULTANT will
save harmless and indemnify and at CITY's request reimburse
defense costs for CITY and all its officers, volunteers,
employees and representatives from and against any and all
suits, actions, or claims, of any character whatever, brought
for, or on account of, any injuries or damages sustained by
any person or property resulting or arising from any negligent
or wrongful act, error or omission by CONSULTANT or any of
CONSULTANT's officers, agents, employees, or
representatives, in the performance of this Agreement, except
for such loss or damage arising from CITY's sole negligence
or willful misconduct.
iii. Indemnification for other Damages. CONSULTANT indemnifies
and holds CITY harmless from and against any claim, action,
damages, costs (including, without limitation, attorney's fees),
injuries, or liability, arising out of this Agreement, or its
performance, except for such loss or damage arising from
CITY's sole negligence or willful misconduct. Should CITY be
named in any suit, or should any claim be brought against it
by suit or otherwise, whether the same be groundless or not,
arising out of this Agreement, or its performance,
CONSULTANT will defend CITY (at CITY's request and with
counsel satisfactory to CITY) and will indemnify CITY for any
judgment rendered against it or any sums paid out in
settlement or otherwise.
R For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will
survive termination of this Agreement.
City of El Segundo Professional Services (REV 2018.05)
Page 5 of 11
Agreement No. 6278
Agreement No.
D. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 22, and any
approval of said insurance by CITY, are not intended to and will not in any
manner limit or qualify the liabilities and obligations otherwise assumed by
CONSULTANT pursuant to this Agreement, including, without limitation, to
the provisions concerning indemnification.
19.ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without
CITY's written approval are prohibited and will be null and void.
20.INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work
and the manner in which it is performed. CONSULTANT will be free to contract for
similar service to be performed for other employers while under contract with CITY.
CONSULTANT is not an agent or employee of CITY and is not entitled to participate in
any pension plan, insurance, bonus or similar benefits CITY provides for its employees.
Any provision in this Agreement that may appear to give CITY the right to direct
CONSULTANT as to the details of doing the work or to exercise a measure of control
over the work means that CONSULTANT will follow the direction of the CITY as to end
results of the work only.
21.AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free
access at all reasonable times to such records, and the right to examine and audit the
same and to make transcript therefrom, and to inspect all program data, documents,
proceedings and activities. CONSULTANT will retain such financial and program
service records for at least three (3) years after termination or final payment under this
Agreement.
22.INSURANCE,
A. Before commencing performance under this Agreement, and at all other
times this Agreement is effective, CONSULTANT will procure and
maintain the following types of insurance with coverage limits complying,
at a minimum, with the limits set forth below:
Type of Insurance Limits
Commercial general liability: $2,000,000
Professional Liability $1,000,000
Business automobile liability $1,000,000
City of El Segundo Professional Services (REV 2018.05)
Page 6 of 11
Agreement No. 6278
Agreement No.
Workers compensation Statutory requirement
B. Commercial general liability insurance will meet or exceed the
requirements of the most recent ISO-CGL Form. The amount of
insurance set forth above will be a combined single limit per occurrence
for bodily injury, personal injury, and property damage for the policy
coverage. Liability policies will be endorsed to name CITY, its officials,
and employees as "additional insureds" under said insurance coverage
and to state that such insurance will be deemed "primary" such that any
other insurance that may be carried by CITY will be excess thereto. Such
endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or
equivalent. Such insurance will be on an "occurrence," not a "claims
made," basis and will not be cancelable or subject to reduction except
upon thirty (30) days prior written notice to CITY.
C. Professional liability coverage will be on an "occurrence basis" if such
coverage is available, or on a "claims made" basis if not available. When
coverage is provided on a "claims made basis," CONSULTANT will
continue to renew the insurance for a period of three (3) years after this
Agreement expires or is terminated. Such insurance will have the same
coverage and limits as the policy that was in effect during the term of this
Agreement and will cover CONSULTANT for all claims made by CITY
arising out of any errors or omissions of CONSULTANT, or its officers,
employees or agents during the time this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form
CA 00 01 06 92, including symbol 1 (Any Auto).
E. CONSULTANT will furnish to CITY duly authenticated Certificates of
Insurance evidencing maintenance of the insurance required under this
Agreement and such other evidence of insurance or copies of policies as
may be reasonably required by CITY from time to time. Insurance must
be placed with insurers with a current A.M. Best Company Rating
equivalent to at least a Rating of "A:VII."
F. Should CONSULTANT, for any reason, fail to obtain and maintain the
insurance required by this Agreement, CITY may obtain such coverage at
CONSULTANT's expense and deduct the cost of such insurance from
payments due to CONSULTANT under this Agreement or terminate
pursuant to Section 155.
23. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written
approval to use any consultants while performing any portion of this Agreement. Such
approval must approve of the proposed consultant and the terms of compensation.
City of El Segundo Professional Services (REV 2018.05)
Page 7 of 11
Agreement No. 6278
Agreement No.
24.INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the
status on the project, which will include a schedule update and a short narrative
description of progress during the past month for each major task, a description of the
work remaining and a description of the work to be done before the next schedule
update.
25. NOTICES. All communications to either party by the other party will be deemed
made when received by such party at its respective name and address as follows:
If to CONSULTANT:
Alliance Resource Consulting LLC
1 Centerpointe Drive, Suite 440
La Palma, CA 90623
Attention: Sherrill Uyeda
Phone: (562) 901-0769 x331
Email: suyeda@alliancerc.com
If to CITY:
City of El Segundo
350 Main Street
El Segundo, CA 90245
Attention: Human Resources Dept
Phone: (310) 524-2381
Email: hr@elsegundo.org
Any such written communications by mail will be conclusively deemed to have been
received by the addressee upon deposit thereof in the United States Mail, postage
prepaid and properly addressed as noted above. In all other instances, notices will be
deemed given at the time of actual delivery. Changes may be made in the names or
addresses of persons to whom notices are to be given by giving notice in the manner
prescribed in this paragraph.
26. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest
laws and regulations including, without limitation, CITY's conflict of interest regulations.
27. SOLICITATION. CONSULTANT maintains and warrants that it has not employed
nor retained any company or person, other than CONSULTANT's bona fide employee,
to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not
paid nor has it agreed to pay any company or person, other than CONSULTANT's bona
fide employee, any fee, commission, percentage, brokerage fee, gift or other
consideration contingent upon or resulting from the award or making of this Agreement.
Should CONSULTANT breach or violate this warranty, CITY may rescind this
Agreement without liability.
28.THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of
any other party. There will be no incidental or other beneficiaries of any of
CONSULTANT's or CITY's obligations under this Agreement.
City of El Segundo Professional Services (REV 2018.05)
Page 8of11
Agreement No. 6278
Agreement No.
29.INTERPRETATION. This Agreement was drafted in and will be construed in
accordance with the laws of the State of California, and exclusive venue for any action
involving this agreement will be in Los Angeles County.
30. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state,
and local laws applicable to this Agreement.
31. ENTIRE AGREEMENT. This Agreement, and its Exhibit(s), sets forth the entire
understanding of the parties. There are no other understandings, terms or other
agreements expressed or implied, oral or written. This Agreement will bind and inure to
the benefit of the parties to this Agreement and any subsequent successors and
assigns.
32. RULES OF CONSTRUCTION. Each Party had the opportunity to independently
review this Agreement with legal counsel. Accordingly, this Agreement will be
construed simply, as a whole, and in accordance with its fair meaning; it will not be
interpreted strictly for or against either Party.
33. SEVERABILITY. If any portion of this Agreement is declared by a court of
competent jurisdiction to be invalid or unenforceable, then such portion will be deemed
modified to the extent necessary in the opinion of the court to render such portion
enforceable and, as so modified, such portion and the balance of this Agreement will
continue in full force and effect.
34.AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this
Agreement and to engage in the actions described herein. This Agreement may be
modified by written amendment.
35.ACCEPTANCE OF ELECTRONIC SIGNATURES. The Parties agree that this
Agreement, agreements ancillary to this Agreement, and related documents to be
entered into in connection with this Agreement will be considered signed when the
signature of a party is delivered by electronic (pdf) or facsimile transmission. Such
electronic or facsimile signature will be treated in all respects as having the same effect
as an original signature.
36. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience
of reference only and will not affect the interpretation of this Agreement.
37. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
38. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire,
flood, explosion, acts of terrorism, war, embargo, government action, civil or military
authority, the natural elements, or other similar causes beyond the Parties' reasonable
City of El Segundo Professional Services (REV 2018.05)
Page 9 of 11
Agreement No. 6278
Agreement No.
control, then the Agreement will immediately terminate without obligation of either party
to the other.
39.STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness
and capacity to perform the Agreement in a manner satisfactory to CITY.
CONSULTANT represents that its financial resources, surety and insurance experience,
service experience, completion ability, personnel, current workload, experience in
dealing with private consultants, and experience in dealing with public agencies all
suggest that CONSULTANT is capable of performing the proposed contract and has a
demonstrated capacity to deal fairly and effectively with and to satisfy a public CITY.
[Signatures on next page]
City of El Segundo Professional Services (REV 2018.05)
Page 10 of 11
Agreement No. 6278
Agreement No.
IN WITNESS WHEREOF the parties hereto have executed this Agreement the
day and year first hereinabove written.
CITY OF EL SEGUNDO
Joseph L' io,
Interim City Manager
ATTEST"
Tracy Weaver,
City Clerk
APPROVED AS TO FORM:
f �rF
Joa uin Vazq
uez,
Deputy City Attorney
INSURANCE APPROVAL:
f
m lk.�.
Hank Lu,
Risk Manager
City of El Segundo Professional Services (REV 2018.05)
Page 11 of 11
ALLIANCE RESOURCE CONSULTING
LLC
Sherrill Uyeda,
Founding Partner
EXHIBIT A
Executive Recruitment
COMMUNITY SERVICES DIRECT
City of Ell Segunc
ALLIANCE
February 21, 2022
VIA EMAIL
Rebecca Redyk
Human Resources Director
City of El Segundo
350 Main Street
El Segundo, CA 90245
Dear Ms. Redyk:
Alliance Resource Consulting is pleased to submit this proposal to assist the City of El Segundo in its efforts
to recruit and screen candidates for the Community Services Director position. Enclosed is our proposal
which outlines how we would partner with your organization to recruit the best individuals. It describes the
steps we will take to accomplish the recruitment within your desired timeframe.
Alliance Resource Consulting's corporate motto is "The Power of Partnership." We take this seriously and
have built our reputation on providing services of the highest quality. Alliance Resource Consulting was
formed in 2004 and has a proven track record of success with more than 550 placements to our credit.
We are a minority and female -owned company and have an outstanding track record of diversity outreach.
We do not have any potential conflicts of interest from past recruitments or relationships. We will be happy
to answer any additional questions you may have. We look forward with great interest to working with you
on this very important assignment.
Sincerely,
Sherrill Uyeda
Founding Partner
1 Centerpointe Drive, Suite 440
La Palma, California 90623
Tel: (562) 901-0769
Fax: (562) 901-3082
Website: www.allianceRC.com
E-mail: info@allianceRC.com
http://twitter.com/GoA]IianceRC
Facebook: Alliance Resource Consulting LLC
111:::::`]1iiirrn Qualifications.................����������������
2.1 Project Team.................................................1
2.2 Our Experience...............................................1
2.3 Advantages of Our Firm, ..................... 2
Recruitmentf iApproach
......... .. _
3.1
Strategy Development ...............................
. ..... . ... 3
3.2
Active Recruitment ............................................
4
3.3
Candidate Evaluation .......................
. ................... 4
3.4
Progress Report Meeting ....................................
, ... 4
3.5
Preliminary Interviews .....................................
. .... 5
3.6
Client Interviews & Interview Books ......................
. .... . .. 5
3.7
Special Assistance .............................
. ............ . . 5
rlilnt'saa�w®aaaa�waaawa��s��e��w�aaaaa��aaa®e�w
Alliance Advantages . ................................��m��
6.1 Technology .............................................. 7
6.2 Stakeholder Outreach . .. , ... ..... 7
6.3 Diversity Outreach .... ............... 8
6.4 Weekly Client Updates .... . ........ . . .......... 8
Recruitment..® __
Coin -tact lin r fii ..,.,.,.,..m.,.,.,-—.
Appern i aAppeindlit ii a�aas����ww�a��aa�aa��wsaaaaa��ae
i a Referencesaaroaae�awaa�aaa�����aa��mma��a��a
J� 1
It is our understanding that the City of El Segundo wishes to engage
an executive search firm to assist in its Community Services Director
recruitment.
El Segundo offers beautiful residential neighborhoods, a vibrant
downtown, unequaled connectivity to greater LA, major freeways, three
Metro stops and we are just minutes from Los Angeles International
Airport (LAX).
Alliance Resource Consulting
l
2 1 Project Team
In 2004, Alliance Resource Consulting acquired the national executive recruiting practice of MAXIMUS. We
are committed to providing our clients with the highest caliber of service in the industry. Our team of dedicated
professionals utilizes custom-built state-of-the-art technology in conducting a search.
We are based out of La Palma, California. We also have consultants based in Palo Alto, California; Tallahassee,
Florida and Seattle, Washington.
Our current staffing is:
Sherrill Uyeda — Founding Partner
Cindy Krebs - National Director
David McDonald — Regional Director, East Coast
Sean Joyce — Regional Director, West Coast
Syldy Tom — Manager
Richard Kaplan — Research Consultant
Sheryl Stewart — Research Consultant
Linda Kann — Special Projects and Graphics Manager
Sherrill Uyeda and Cindy Krebs will work on this recruitment. Biographies can be found in Appendix A and
references can be found in Appendix B.
We believe we are exceptionally well qualified to assist you. We have extensive nationwide experience
recruiting executives for government agencies and special districts and have helped to place excellent people
with diverse backgrounds and experiences in organizations large and small.
Currently, we are recruiting for the Library Services Director for the City of Newport Beach, CA.
In the past few years, we have conducted the following recruitments:
Library
Director of Library Services - City of Hayward, CA (2018)
w Director of Libraries - Broward County, FL (2016)
Director of County Library Services - Contra Costa County, CA (2014)
Director of County Library Services - Marin County, CA (2013)
Director of Libraries - Broward County, FL (2013)
Executive Director - Long Beach Public Library Foundation, CA (2008)
Director of Library Services - City of Santa Fe Springs, CA (2007)
Deputy County Librarian - Alameda County, CA (2006)
Parks and Recreation
Parks and Recreation Director - City of Redmond, WA (2019)
Recreation and Community Services Director - City of Cypress, CA (2018)
Director of Parks and Recreation - City of Duarte, CA (2018)
Parks and Recreation Director - City of San Carlos, CA (2013)
Director of Parks, Recreation and Marine - City of Long Beach, CA (2010)
Director of Recreation Services - City of Richmond, CA (2008)
Our ability to carry out the work required by your agency is enhanced by our past experience in providing
similar services to others. It should be noted that all of the recruitments listed above were completed on time
and within budget.
We will preserve the confidential nature of any information received from you or developed during our work
on this recruitment in accordance with our established professional standards.
We assure you that we will devote our best efforts to carrying out the work required. The results obtained, our
recommendations and any written material we provide will be our best judgment based on the information
available to us.
Relative to your present search requirements, we believe the principal advantages in using Alliance
Resource Consulting which differentiate us from other firms are:
Our track record of success in placing superior senior level executives in particularly sensitive and
highly responsible/accountable positions.
Our specialization in public sector executive search on a nationwide basis.
Our extensive experience recruiting executives for government agencies and special districts.
i Our PROACTIVE recruitment of candidates who may not be seeking new employment and would not
normally respond to routine advertising and highly qualified candidates who might be overlooked by
traditional recruiting approaches.
Our ability to develop and meet a recruitment timeline to fit your needs.
The fact that we assign two professionals to each recruitment to ensure we are always available to
quickly respond to your most pressing requirements.
• The quality of our work and the fact that most of our clients have retained our services on more than
one engagement.
• Our proven ability to identify and recommend qualified female and minority candidates.
• The transparency of our recruitment process. We will prepare weekly updates for you throughout the
peak of the recruiting process.
• Our reputation among clients and candidates for timely communication and documentation (e.g.,
acknowledgement of receipt of candidate application, client status reports, candidate interviews,
client meetings and candidate feedback).
• The thoroughness of our documented reference, internet and background checks. We request very
specific references from candidates and supplement our reports with information gathered from
available information sources such as LexisNexis and public records, Our ability to enhance the
recruitment process through stakeholder outreach, the use of online surveys, and targeted research.
• The fact that all of our graphics work is done in-house, saving our clients time and money.
• Our promise to conduct the recruitment at the cost proposed. We have never charged a client more
than our proposed amount.
Alliance Resource Consulting believes that the best way to assist you is to act as an extension of your
organization, working within your expectations and guidelines. Our objective is to find the best qualified
candidates. While notices in professional journals may be helpful, many of the best candidates must be sought
out and their interest encouraged. Our general familiarity with the organization, knowledge of the field and
our relationships with professional organizations make us well qualified to assist you.
Our clients have found that we are able to:
• Develop the appropriate specifications for a position.
• Encourage the interest of top-level people who would be reluctant to respond to advertisements.
• Preserve the confidentiality of inquiries, consistent with State public disclosure and open meeting laws.
• Save a considerable amount of time for client staff in developing and responding to candidates.
• Protect the confidentiality of the information discussed with or received from the client.
• Build consensus among those involved in the hiring process.
• Independently and objectively assess the qualifications and suitability of candidates for the particular
position for which we are recruiting.
• Adhere to client's budget and schedule expectations.
We will do the following for the Community Services Director recruitment:
We will interview members of the Search Committee and other client contacts to obtain a detailed understanding
of the position, key goals and challenges, and organizational culture. We will also discuss expectations
regarding desirable training, experience and personal characteristics of candidates. In addition, should you
request it, we will conduct/facilitate community outreach meetings and focus group discussions.
We also have experience creating and managing community surveys, should the organization want input
from its constituents. We will also gather/review relevant information about the organization, such as budgets,
organization and/or department goals, organization charts, etc.
Once our findings have been summarized, we will submit a Recruitment Profile with the desired qualifications
and characteristics to you for approval. The Recruitment Profile that will be sent to potential candidates will
include information about the organization, the job and the criteria established by you.
Once you have approved the Recruitment Profile, we will actively seek out individuals who meet your
expectations. To achieve the best response, we will take a two -prong approach to attracting candidates:
1. Direct Contact — We will mail invitations and recruitment profiles to targeted individuals in
comparable organizations at the appropriate level. These invitations will be followed up with
direct phone calls to potential candidates to gauge interest.
Advertisements — We will place job advertisements in the appropriate professional journals
and on-line sites.
As a matter of corporate policy, we do not discriminate against any applicant for employment on the basis of
race, religion, creed, age, color, marital status, sex, sexual preference, disabilities, medical condition, veteran
status or national origin. A substantial percentage of the placements made by our firm have been minority
or female candidates.
Frequent communication with our clients is a hallmark of our firm. While consultants will provide regular
updates on the progress of your search, you will also be able to access up-to-date 'real time' information
regarding your search from our secure website..
3.3 Candidate Evaluation
We will review, acknowledge and evaluate all resumes received, Candidate evaluation will begin with an
analysis based upon criteria contained in the Recruitment Profile, information contained in the resumes
submitted to us, and our knowledge of the people and organizations for which they work.
The next phase in candidate evaluation will focus on gaining additional information from the qualified group of
candidates through written supplemental information questionnaires and other resources. Telephone interviews
will be conducted with the most promising candidates to gain a better understanding of their backgrounds,
qualifications and interest in the position.
3.4 Progt-ess Report Mee
After the resume deadline, we will submit to you a progress report of the leading candidates. This report will
include summary resumes, supplemental information, and the original resumes of those candidates we believe
to be best qualified for the position. Supplemental information on a candidate typically includes: the size of
the organization for which the person works, reporting relationships, budget responsibility, the number of
people supervised, related experience and reasons for interest in the position. Any other specific information
will be dictated by the criteria set forth in the Recruitment Profile.
The purpose of our progress report is two -fold. It allows you an opportunity to review the candidates and
choose those who you would like to invite to be interviewed for the position. It also allows us to receive
feedback on the caliber of the candidates recruited. In addition, at this point we will have conducted preliminary
background checks on each of the presented candidates. Of course, we are flexible and may consider other
individuals as final candidates who are subsequently identified and were not included in the progress report.
3.5 Preliminary ,,,e.
ws
We will interview (either in person or via video -conference) those candidates identified by you to be the
leading candidates. We will conduct a preliminary interview with questions that focus on the selection criteria.
Additionally, we will verify degrees and certifications and continue to gather information about the candidate's
professional backgrounds.
3.6 Client Interviews & Interview Books
We will assist you in scheduling final candidates for interview with your organization, and will send the
candidates packets of information which we obtain from you should you request it (e.g., information about
the organization and the geographic area, budgets, etc.).
We will prepare final interview books for the selection panel. These books will include interviewing/selection
tips, suggested interview questions, and rating forms for your use. Candidates will not be ranked, for we
believe it will then be a matter of chemistry between you and the candidates.
We will facilitate the interview process on -site or virtually, based on your preference. We will brief the interview
panel at the start of the interviews and will facilitate the process throughout the day. After the last candidate
interview, we will assist you in "debriefing" the interview panel members.
As part of our process in evaluating candidates, we make telephone reference checks, In conducting these
references, it is our practice to speak directly with individuals who are, or have been, in a position to evaluate
the candidate's performance on the job. To gain a well-rounded impression of the candidates, we speak with
current and prior supervisors, peers and subordinates. These references and our evaluations provide you with
a frank, objective appraisal of the candidates. Once we finalize references on the top one or two candidates
and conduct credit/criminal/civil litigation/motor vehicle record checks through an outside service, we will
provide you with a detailed candidate evaluation report.
Our efforts do not conclude with presentation of the final report. We are committed to you until a successful
placement is made. Services that are routinely provided include:
• Arranging the schedule of interviews and the associated logistics for final candidates.
• Advising on starting salary, fringe benefits, relocation trends and employment packages.
• Acting as a liaison between client and candidate in discussing offers and counter offers.
• Conducting a final round of reference checking with current employers (if not previously done for reasons
of confidentiality).
• Notifying those candidates who were not recommended for interview of the decision. Following up with the
client and the selected candidate once he/she has joined the organization to ensure a smooth transition.
The client has a very important role in the recruitment process. While we may identify and recommend
qualified candidates, it is the client who must make the decision about which candidate to hire.
In order to insure that the best candidates are available from which to choose, our clients should be willing
to do the following:
• Clearly inform us about matters relevant to the search that you wish to keep confidential (e.g., salary,
personnel issues, and other privileged information).
• Supply us with the names of people you have previously interviewed/ considered for this position.
• Forward us copies of the resumes you receive, to avoid duplication of effort.
• Provide feedback to Alliance Resource Consulting regarding the information and recommendations
provided by us.
• Promptly decide upon and follow up in scheduling interviews with the most promising candidates.
• Assist in providing information to candidates that will enable them to make their career decisions.
• Uphold confidentiality (while respecting relevant state laws about open disclosure) to protect the integrity
of the recruitment process, as well as the candidate's involvement.
By doing the above, we will maximize the likelihood of mutual success.
Finally, please be reminded that the United States Immigration Reform and Control Act of 1986 requires that
all employers verify an employee's eligibility to work in the United States. Since Alliance Resource Consulting
cannot serve as your agent in this matter, your hiring process should include this verification procedure.
The following is a typical schedule to conduct a thorough recruitment. However, we would be pleased to
modify this to meet your needs:
t st Week Meet wnrttlit the a"zp prol prorate iinndMduualls to gatineir bau;kgmuund uirrfcrnrnnatiiort,
I..➢u:vOola and otutoivn aafapnrovall for the f eClrruutirnein�t�ll'roffle,
21nd - 3rd Week Devetolgu a Iliist of potential canatiidates'to target.
IPuelrtare and place aadvertiiser nernts, if desired,
An - 7th Week Actuwue reciruuiitunuernt----solicit, recelve and acknowledge resumes
8th - 9th Week _ Evakiaate resuunnes and nrgaffteir suuppllei me nla i1 intoirnrnantio n. SubirnuP
pnirog ire,ssa relpout and urna:a.t naafi h you to ireview Veartiirtag candidates,
IOth Week Ver Iifry degrees and certulicat000ls and interview the lbest gu.uaapified caainnrioutates.
11t:h Week Submit fornall report and i!ni tiate the uinterviiernr process with you,
Following Interviews Conduct ireteirences, crectiiUciriiirttninalldounuiH Iliitogabo tmotor
vel ilclle record checks, and assist wnrrth i egotlatioiros..
v
u..., r4F C[G CU
GPG
'iiim:
,."
r C'bJ GYu CDP.—r^ e GtIV ChV wS} r Croy C7
Strategic IGaa:vdolrumeirA
Acfive Recr'ui9 r' eit
Candidate Il.::vallru«bbaan
Progress IRepoili
CII ent Vrn erviiews
Negotiations
6.1 Te
chnology
Alliance Resource Consulting is proud to announce the launch of our new client/candidate management
system. This cutting edge system allows candidates to upload their resumes and cover letters on our website
with one quick click. (For candidates who wish to email or mail us a hard copy of their resume, we will upload
the information for them.) One of the benefits of our system is that it enables our consultants to contact the
applicants and clients quickly with accurate and timely information.
In addition, we utilize social media to best market the recruitment. We have active accounts on Linkedln,
Twitter and Facebook. The use of social media allows us to contact our network and "followers" to alert them
to our recruitment announcements, informational updates and reminders. It allows us to stay one step ahead
of our competitors.
Alliance Resource Consulting is always searching for new ways technology can help us save our client's
money. One way we do this is by using Skype, Facetime or Zoom to interview out of area candidates. Our
innovative ways have set us apart from our more traditional competitors. We are able to interact with our
candidates swiftly and effectively.
6.2 Stakeholder Outreach
Our firm has used several methods, including stakeholder meetings, community forums and surveys, for
stakeholder outreach in a number of previous recruitments. For example, for the previous City of San Jose
City Manager recruitment, our consultants facilitated 13 community outreach meetings where citizens were
invited to attend and express their opinions about what they were looking for in city manager candidates. For
the City of Alexandria's City Manager recruitment, we also met with special interest groups such as business
leaders, Chamber of Commerce members and historic preservation groups.
During the recruitment of the City Administrator for the City of Huntington Beach (CA), the consultants met
with each councilperson, each department head, conducted an open citizen forum and a forum for a group
of stakeholders comprised of two citizens recommended by each councilperson. For the City Manager
recruitment conducted for the City of Moreno Valley (CA), the consultants conducted a community panel as
well. Our previous experience in stakeholder outreach makes our firm very qualified to conduct the meetings
with the Mayor's Office and City Council Members as well as facilitate multiple stakeholder outreach forums
throughout the City that your request for proposal outlined.
Lastly, our firm has significant experience in creating community surveys should you wish to provide this
option to your community. We have utilized surveys for many of our recruitments and can prepared them in
different languages, if required. The surveys can be accessed on-line, or at our office and our client's office.
Diversity6.3
Striving for diversity in our recruitments is a hallmark of our firm. We use a variety of sources for outreach to
various minority communities to ensure the desired diversity of our candidate pool. In addition to our personal
contacts in various minority communities, we advertise our positions in publications that target minorities in
government and further publicize the position through minority organizations such as Blacks in Government
and the International Hispanic Network. To ensure a diverse pool, we also create a recruiting list of qualified
candidates from communities that have a comparable level of diversity as our client's community.
We have created lists for comparable diversity during recruitments for the City Manager for the City of Compton
(CA), the City of Tigard (OR), the Assistant City Manager/Chief Operating Officer for the City of Ventura (CA),
and the Assistant City Manager for the City of Irvine, CA. The final pool for the City of Irvine included three
women among the six finalists. We also collect Equal Employment Opportunity (EEO) information on our
candidate pool. This information is accessible to our clients in real time on our company website.
Client6.4 Weekly ,,,,
Our consultants provide our client contacts written recruitment updates on a weekly basis. These updates
include work done that was completed during the week and what we expect to work on the following week.
We propose a fixed fee of $31,000 for the work outlined above, which includes up to three main meetings:
one to develop the Recruitment Profile (which may occur over several days to ensure all stakeholders are
included), one to present our Progress Report, and one to attend the first round of candidate interviews. If
additional on -site meetings, community meetings, or stakeholder outreach forums are required, an additional
fee of $2,000 per meeting will be added. Please note that this amount does not include reimbursement of
candidates who travel to be interviewed by you. Unless you notify us to the contrary, we will assume that you
will handle these reimbursements directly.
Our fee will be split among four equal invoices. All invoices are due and payable upon receipt. We do NOT
base our fees on a percentage of the position's salary.
Our billing schedule on a retained fee (and based not on an hourly rate) is as follows:
1st Billing
Due after Start Meeting
First F11hla se
$7,750
2nd Billing
Due uponaaaalr aaub muiitta all of a
Second IFlha se
$7,750
rllra alt. Ireu,ruuutment profille
3rd Billie g
[)uue aftervve Irrleet gaud suulturml t
Third Phase
$7,750
our Progress bs Report to you
4th Billie
Due after cllua' en conducts interviews
Fourth Flha as
$ d,750
g
with f na iliists
Please note that this is a standard billing schedule and can be modified as requested
You may discontinue this assignment at any time by written notification. In the unlikely event that this occurs,
you will be billed for all expenses incurred to the date of the cancellation, and for professional fees based
upon the time elapsed from the commencement of the assignment to the date of cancellation. If a cancellation
occurs within the first 30 days of the assignment, following either verbal or written authorization to proceed,
one-third of the professional fee will be due. If a cancellation occurs thereafter, the fee beyond the first one-
third will be prorated based upon the number of calendar days which have elapsed. If a cancellation occurs
after 90 days, all professional fees will be due in full.
In the event that the Client hires, within one year of completion of this recruitment project, any candidates
identified during the Progress Report as a result of Consultant's recruitment project for any position other than
the Community Services Director, the Client agrees to pay Consultant a fee of $10,000 for each additional
candidate hired.
Guamntee
If the selected candidate (recommended by us for hire, and excluding internal candidates) should be terminated
within one year from the date of hire, we will conduct a new search at a 25-50% discount from the original
fee, in addition to reimbursement for direct expenses related to the new search.
Thank you for reviewing our proposal. Should you decide to retain Alliance Resource Consulting for your
executive search needs, we will do the following:
• Partner with you and act as an extension of your organization.
• Define a recruitment strategy and timeline, develop a recruitment profile and attract/research prospective
candidates.
• Conduct a multi -layered candidate screening analysis on the applicants.
• Communicate frequently and on -time with both the client and candidates.
Our firm's motto is "the Power of Partnership" and we are committed to adding value to your organization's
goals and mission. We bring an ethical, transparent and well -documented recruitment process to all our clients.
Sherrill Uyeda Office: (562) 901-0769 x331
Fax: (562) 901-3082
E-mail; suyeda@alliancerc.com
Cindy Krebs Office: (562) 901-0769 x336
Fax: (562) 901-3082
E-mail: ckrebs@alliancerc.com
ALLIANCE RESOURCE CONSULTING LLC
HEADQUARTERS
1 Centerpointe Drive, Suite 440
La Palma, CA 90623
TALLAHASSEE, FLORIDA
SEATTLE, WASHINGTON
www.allianceRC.com
PF twitter. com/GOAT IIance RC
Alliance Resource Consulting LLC
1 '
BIOGRAPHIES
Sheirrill,- Foundling
Sherrill has over twenty years of public sector executive search experience. She began her career in 1998
as an executive search consultant with MAXIMUS, In 2004, she co-founded Alliance Resource Consulting
LLC with Eric Middleton.
Sherrill has an impressive track record of recruiting high -profile government executives across the nation in
various industries. Additional areas of expertise include facilitating community forums and outreach meetings,
conducting multi-lingual citizen surveys, and handling compensation and benefit negotiations.
Sherrill graduated from the University of Southern California, with both a Bachelor of Arts degree in
Communication Arts and Sciences and a Master of Public Administration degree. She is a member of the
Society for Human Resources Management.
Cindy has worked with Alliance Resource Consulting since 2012. In that time, she has helped to place more
than 250 well -qualified individuals in leadership positions at utility districts, non-profit organizations, cities,
and counties, cultivating countless professional relationships along the way.
Prior to joining Alliance Resource Consulting, Cindy served in a number of high profile positions that
benefitted from her excellent project management, communication, leadership, and organizational skills.
Known as a creative problem solver and consensus builder, Cindy is highly adept at working with executives,
managers, support staff, Board members, and community groups.
Cindy holds Bachelor of Art degrees in Communications and Spanish. She is also a graduate of CORO's
Orange County Leadership program. Cindy is a dedicated community volunteer who loves spending time
with her family and friends, participating in outdoor activities, pursuing creative endeavors, and learning.
I
1REFERENCES
City '
Name: Sarah Rodriguez
Title: Human Resources Analyst
Phone #: (949) 644-3301
Alameda County, CA
Name: Joe Angelo
Title: Director of Human Resource Services
Phone #: (510) 272-6435