CONTRACT 6271 Professional Services Agreement CLOSEDAgreement No. 6271
Agreement No.
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF EL SEGUNDO AND
RALPH ANDERSEN & ASSOCIATES
This AGREEMENT is made and entered into this 8th day of February, 2022, by
and between the CITY OF EL SEGUNDO, a municipal corporation and general law city
("CITY") and RALPH ANDERSEN & ASSOCIATES, a California Corporation
("CONSULTANT"). The parties agree as follows:
1. CONSIDERATION.
A„ As partial consideration, CONSULTANT agrees to perform the work listed
in the SCOPE OF SERVICES, below,
B. As additional consideration, CONSULTANT and CITY agree to abide by
the terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not
to exceed Forty thousand dollars ($40,000) for CONSULTANT's services.
CITY may modify this amount as set forth below. Unless otherwise
specified by written amendment to this Agreement, CITY will pay this sum
as specified in the attached Exhibit "A," which is incorporated by
reference.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit "A,"
which is incorporated by reference.
B. CONSULTANT will, in a professional manner, furnish all of the labor,
technical, administrative, professional and other personnel, all supplies
and materials, equipment, printing, vehicles, transportation, office space
and facilities, and all tests, testing and analyses, calculation, and all other
means whatsoever, except as herein otherwise expressly specified to be
furnished by CITY, necessary or proper to perform and complete the work
and provide the professional services required of CONSULTANT by this
Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT
will use the appropriate generally accepted professional standards of practice existing at
the time of performance utilized by persons engaged in providing similar services. CITY
will continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of
any deficiencies and CONSULTANT will have fifteen (15) days after such notification to
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cure any shortcomings to CITY's satisfaction. Costs associated with curing the
deficiencies will be borne by CONSULTANT.
4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the tasks performed,
the percentage of the task completed during the billing period, the cumulative
percentage completed for each task, and the total cost of that work during the preceding
billing month.
5. NON -APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT
for current services are within the current budget and within an available, unexhausted
and unencumbered appropriation of the CITY. In the event the CITY has not
appropriated sufficient funds for payment of CONSULTANT services beyond the current
fiscal year, this Agreement will cover only those costs incurred up to the conclusion of
the current fiscal year.
6. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has:.
Carefully investigated and considered the scope of services to be
performed;
Carefully considered how the services should be performed; and
6ii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B, If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully
acquainted with the conditions there existing, before commencing the
services hereunder. Should CONSULTANT discover any latent or
unknown conditions that may materially affect the performance of the
services, CONSULTANT will immediately inform CITY of such fact and will
not proceed except at CONSULTANT's own risk until written instructions
are received from CITY.
7. TERM. The term of this Agreement will be from February 8, 2022 to June 30, 2022.
Unless otherwise determined by written amendment between the parties, this
Agreement will terminate in the following instances:
A. Completion of the work specified in Exhibit "A";
B. Termination as stated in Section 15.
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8. TIME FOR PERFORMANCE.
A. CONSULTANT will not perform any work under this Agreement until:
CONSULTANT furnishes proof of insurance as required under
Section 22 of this Agreement; and
J. CITY gives CONSULTANT a written notice to proceed..
B. Should CONSULTANT begin work on any phase in advance of receiving
written authorization to proceed, any such professional services are at
CONSULTANT's own risk.
9. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the
contracted services. If delay occurs, CONSULTANT must notify the Manager within
forty-eight (48) hours, in writing, of the cause and the extent of the delay and how such
delay interferes with the Agreement's schedule. The Manager will extend the
completion time, when appropriate, for the completion of the contracted services.
10. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the
main body of this Agreement takes precedence over the attached Exhibits; this
Agreement supersedes any conflicting provisions. Any inconsistency between the
Exhibits will be resolved in the order in which the Exhibits appear below:
A. Exhibit: A: Scope of Work.
B. Exhibit: A: Budget
C. Exhibit; A: Proposal for Services
11. CHANGES. CITY may order changes in the services within the general scope of
this Agreement, consisting of additions, deletions, or other revisions, and the contract
sum and the contract time will be adjusted accordingly. All such changes must be
authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY
resulting from changes in the services will be determined in accordance with written
agreement between the parties.
12.TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
13. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and
certificates that may be required in connection with the performance of services under
this Agreement.
14. WAIVER. CITY's review or acceptance of, or payment for, work product prepared
by CONSULTANT under this Agreement will not be construed to operate as a waiver of
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any rights CITY may have under this Agreement or of any cause of action arising from
CONSULTANT's performance. A waiver by CITY of any breach of any term, covenant,
or condition contained in this Agreement will not be deemed to be a waiver of any
subsequent breach of the same or any other term, covenant, or condition contained in
this Agreement, whether of the same or different character.
15. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any
time with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's
mutual consent. Notice will be in writing at least thirty (30) days before the
effective termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately
cease performance under this Agreement unless otherwise provided in the
termination notice. Except as otherwise provided in the termination notice,
any additional work performed by CONSULTANT after receiving a
termination notice will be performed at CONSULTANT's own cost; CITY
will not be obligated to compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data,
studies, surveys, drawings, maps, reports and other materials prepared by
CONSULTANT will, at CITY's option, become CITY's property, and
CONSULTANT will receive just and equitable compensation for any work
satisfactorily completed up to the effective date of notice of termination,
not to exceed the total costs under Section 1(C).
E, Should the Agreement be terminated pursuant to this Section, CITY may
procure on its own terms services similar to those terminated.
F. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this
Section.
16.OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps,
models, photographs and reports prepared by CONSULTANT under this Agreement are
CITY's property. CONSULTANT may retain copies of said documents and materials as
desired but will deliver all original materials to CITY upon CITY's written notice. CITY
agrees that use of CONSULTANT's completed work product, for purposes other than
identified in this Agreement, or use of incomplete work product, is at CITY's own risk.
17. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art
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work, prepared pursuant to this Agreement, will be released by CONSULTANT to any
other person or public CITY without CITY's prior written approval. All press releases,
including graphic display information to be published in newspapers or magazines, will
be approved and distributed solely by CITY, unless otherwise provided by written
agreement between the parties.
18.INDEMNIFICATION.
A. CONSULTANT agrees to the following:
Indemnification for Professional Services. CONSULTANT will
save harmless and indemnify and at CITY's request reimburse
defense costs for CITY and all its officers, volunteers,
employees and representatives from and against any and all
suits, actions, or claims, of any character whatever, brought
for, or on account of, any injuries or damages sustained by
any person or property resulting or arising from any negligent
or wrongful act, error or omission by CONSULTANT or any of
CONSULTANT's officers, agents, employees, or
representatives, in the performance of this Agreement, except
for such loss or damage arising from CITY's sole negligence
or willful misconduct.
H. Indemnification for other Damages. CONSULTANT indemnifies
and holds CITY harmless from and against any claim, action,
damages, costs (including, without limitation, attorney's fees),
injuries, or liability, arising out of this Agreement, or its
performance, except for such loss or damage arising from
CITY's sole negligence or willful misconduct. Should CITY be
named in any suit, or should any claim be brought against it
by suit or otherwise, whether the same be groundless or not,
arising out of this Agreement, or its performance,
CONSULTANT will defend CITY (at CITY's request and with
counsel satisfactory to CITY) and will indemnify CITY for any
judgment rendered against it or any sums paid out in
settlement or otherwise.
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will
survive termination of this Agreement.
D. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 22, and any
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approval of said insurance by CITY, are not intended to and will not in any
manner limit or qualify the liabilities and obligations otherwise assumed by
CONSULTANT pursuant to this Agreement, including, without limitation, to
the provisions concerning indemnification.
19.ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without
CITY's written approval are prohibited and will be null and void.
20.INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work
and the manner in which it is performed. CONSULTANT will be free to contract for
similar service to be performed for other employers while under contract with CITY.
CONSULTANT is not an agent or employee of CITY and is not entitled to participate in
any pension plan, insurance, bonus or similar benefits CITY provides for its employees.
Any provision in this Agreement that may appear to give CITY the right to direct
CONSULTANT as to the details of doing the work or to exercise a measure of control
over the work means that CONSULTANT will follow the direction of the CITY as to end
results of the work only.
21.AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free
access at all reasonable times to such records, and the right to examine and audit the
same and to make transcript therefrom, and to inspect all program data, documents,
proceedings and activities. CONSULTANT will retain such financial and program
service records for at least three (3) years after termination or final payment under this
Agreement.
22. INSURANCE,
A. Before commencing performance under this Agreement, and at all other
times this Agreement is effective, CONSULTANT will procure and
maintain the following types of insurance with coverage limits complying,
at a minimum, with the limits set forth below -
Type of Insurance
Commercial general liability
Professional Liability
Business automobile liability
Workers compensation
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Limits
$2,000,000
$1,000,000
$1,000,000
Statutory requirement
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B. Commercial general liability insurance will meet or exceed the
requirements of the most recent ISO-CGL Form. The amount of
insurance set forth above will be a combined single limit per occurrence
for bodily injury, personal injury, and property damage for the policy
coverage. Liability policies will be endorsed to name CITY, its officials,
and employees as "additional insureds" under said insurance coverage
and to state that such insurance will be deemed "primary" such that any
other insurance that may be carried by CITY will be excess thereto. Such
endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or
equivalent. Such insurance will be on an "occurrence," not a "claims
made," basis and will not be cancelable or subject to reduction except
upon thirty (30) days prior written notice to CITY.
C. Professional liability coverage will be on an "occurrence basis" if such
coverage is available, or on a "claims made" basis if not available. When
coverage is provided on a "claims made basis," CONSULTANT will
continue to renew the insurance for a period of three (3) years after this
Agreement expires or is terminated. Such insurance will have the same
coverage and limits as the policy that was in effect during the term of this
Agreement and will cover CONSULTANT for all claims made by CITY
arising out of any errors or omissions of CONSULTANT, or its officers,
employees or agents during the time this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form
CA 00 01 06 92, including symbol 1 (Any Auto).
E, CONSULTANT will furnish to CITY duly authenticated Certificates of
Insurance evidencing maintenance of the insurance required under this
Agreement and such other evidence of insurance or copies of policies as
may be reasonably required by CITY from time to time. Insurance must
be placed with insurers with a current A.M. Best Company Rating
equivalent to at least a Rating of "A:VII."
F. Should CONSULTANT, for any reason, fail to obtain and maintain the
insurance required by this Agreement, CITY may obtain such coverage at
CONSULTANT's expense and deduct the cost of such insurance from
payments due to CONSULTANT under this Agreement or terminate
pursuant to Section 155.
23. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written
approval to use any consultants while performing any portion of this Agreement. Such
approval must approve of the proposed consultant and the terms of compensation.
24.INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the
status on the project, which will include a schedule update and a short narrative
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description of progress during the past month for each major task, a description of the
work remaining and a description of the work to be done before the next schedule
update.
25. NOTICES. All communications to either party by the other party will be deemed
made when received by such party at its respective name and address as follows:
If to CONSULTANT
Ralph Andersen & Associates
5800 Stanford Ranch road, Suite 410
Rocklin, CA 95765
Attention: Heather Renschler
Phone: (916) 630-4900
Email: heather@ralphandersen.com
If to CITY:
City of El Segundo
350 Main Street
El Segundo, CA
Attention: Human Resources Dept.
Phone: (310) 524-2381
Email: hr@elsegundo.org
Any such written communications by mail will be conclusively deemed to have been
received by the addressee upon deposit thereof in the United States Mail, postage
prepaid and properly addressed as noted above. In all other instances, notices will be
deemed given at the time of actual delivery. Changes may be made in the names or
addresses of persons to whom notices are to be given by giving notice in the manner
prescribed in this paragraph.
26. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest
laws and regulations including, without limitation, CITY's conflict of interest regulations.
27. SOLICITATION. CONSULTANT maintains and warrants that it has not employed
nor retained any company or person, other than CONSULTANT's bona fide employee,
to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not
paid nor has it agreed to pay any company or person, other than CONSULTANT's bona
fide employee, any fee, commission, percentage, brokerage fee, gift or other
consideration contingent upon or resulting from the award or making of this Agreement.
Should CONSULTANT breach or violate this warranty, CITY may rescind this
Agreement without liability.
28.THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of
any other party. There will be no incidental or other beneficiaries of any of
CONSULTANT's or CITY's obligations under this Agreement.
29.INTERPRETATION. This Agreement was drafted in and will be construed in
accordance with the laws of the State of California, and exclusive venue for any action
involving this agreement will be in Los Angeles County.
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30. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state,
and local laws applicable to this Agreement.
31. ENTIRE AGREEMENT. This Agreement, and its Exhibit(s), sets forth the entire
understanding of the parties. There are no other understandings, terms or other
agreements expressed or implied, oral or written. This Agreement will bind and inure to
the benefit of the parties to this Agreement and any subsequent successors and
assigns.
32. RULES OF CONSTRUCTION. Each Party had the opportunity to independently
review this Agreement with legal counsel. Accordingly, this Agreement will be
construed simply, as a whole, and in accordance with its fair meaning; it will not be
interpreted strictly for or against either Party,
33. SEVERABILITY. If any portion of this Agreement is declared by a court of
competent jurisdiction to be invalid or unenforceable, then such portion will be deemed
modified to the extent necessary in the opinion of the court to render such portion
enforceable and, as so modified, such portion and the balance of this Agreement will
continue in full force and effect.
34.AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this
Agreement and to engage in the actions described herein. This Agreement may be
modified by written amendment.
35. ACCEPTANCE OF ELECTRONIC SIGNATURES. The Parties agree that this
Agreement, agreements ancillary to this Agreement, and related documents to be
entered into in connection with this Agreement will be considered signed when the
signature of a party is delivered by electronic (pdf) or facsimile transmission. Such
electronic or facsimile signature will be treated in all respects as having the same effect
as an original signature.
36. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience
of reference only and will not affect the interpretation of this Agreement.
37. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
38. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire,
flood, explosion, acts of terrorism, war, embargo, government action, civil or military
authority, the natural elements, or other similar causes beyond the Parties' reasonable
control, then the Agreement will immediately terminate without obligation of either party
to the other.
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39. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness
and capacity to perform the Agreement in a manner satisfactory to CITY.
CONSULTANT represents that its financial resources, surety and insurance experience,
service experience, completion ability, personnel, current workload, experience in
dealing with private consultants, and experience in dealing with public agencies all
suggest that CONSULTANT is capable of performing the proposed contract and has a
demonstrated capacity to deal fairly and effectively with and to satisfy a public CITY.
[Signatures on next page]
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IN WITNESS WHEREOF the parties hereto have executed this Agreement the
day and year first hereinabove written.
CIT L SEG D
J seph Lillio,
Interim City Manager
TTEST;°°
o ft2d-
TracftWear_
City Clerk
APPROVED AS TO FORM:
1
Jo guin Vazquez,
Deputy City Attorney
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RALPH ANDERSEN & ASSOCIATES
Heather Renschler,
President/CEO
Agreement No. 6271
Ralph Andersen
&Associates
EXHIBIT A
February 8, 2022
Mayor Drew Boyles
and Members of the City Council
City of El Segundo
350 Main Street
El Segundo, California 90245
Via Email: rred k@)elsegyndo.or
Dear Mayor Boyles and Members of the City Council:
We are pleased to submit this Letter Proposal to recruit for the position of City Manager for the City
of El Segundo. We will facilitate the recruitment process and professionally add value to the entire
recruitment and selection process. The City will have the Search Team of Ms. Heather Renschler and
Mr. Fred Wilson as Project Co -Directors for this engagement. We are prepared to begin this search
immediately upon notification to proceed.
Recent Related Search Engagements
Ralph Andersen & Associates conducts a wide array of searches in the public sector specializing in the
top executive in local government — the City Manager. Our experience spans populations of all sizes,
from the largest in the country to small and mid -size municipalities. While we have a strong focus in
California, we also conduct recruitments on a national scale.
Below is a listing of city manager related recruitments conducted or in -progress by Ralph Andersen
& Associates in the last three years (2019 to Present) for both California and throughout the nation.
California Searches:
• Barstow, CA — City Administrator (2021)
• Beverly Hills, CA — Deputy City Manager (2019)
• Bishop, CA — City Administrator (2020)
• Buellton, CA — City Manager (2019)
• Calabasas, CA — City Manager (2021)
• California City, CA — City Manager (Current Search)
• Citrus Heights, CA — City Manager (2022)
• Compton, CA — City Manager (Contract Approval Underway)
• Corona, CA — City Manager (2019)
• Coronado, CA —City Manager (2021)
• Costa Mesa, CA — City Manager (2019)
• Cupertino, CA — City Manager (2019)
• Encinitas, CA — City Manager (2020)
J `00 >mn/o? d A'on( h Road..(mw' NO RO(0) U(dlloI)no 9 S '03 Pbo I Ic 6 0 4) (1)00 / a, Y)0 630 19// VkrlP,iIc ii ii ii i olphnodcrwI con?
Agreement No. 6271
000 raf' l ,Segundo
.Page 2
• Fairfax, CA —Town Manager (2021)
• Foster City, CA — City Manager (Current Search)
• Goleta, CA — Deputy City Manager (2019)
• Grand Terrace, CA — City Manager (202 1 )
• Huntington Beach, CA — City Manager (Current Search)
• Indio, CA — City Manager (2021)
• La Palma, CA — City Manager (2020)
• La Quinta, CA — City Manager (2019)
• Lincoln, CA — City Manager (2022)
• Los Altos, CA — City Manager (2021)
• Mill Valley, CA — City Manager (2020)
• Modesto, CA — Deputy City Manager (Current Search)
• Nevada City, CA — City Manager (2022)
• Oakland, CA — City Administrator (2020)
• Orange, CA — City Manager (Current Search)
• Palm Desert, CA
► Assistant City Manager (2019)
City Manager (2021)
• Palm Springs, CA — Assistant City Manager (2021)
• Palos Verdes Estates — City Manager (2022)
• Paso Robles, CA — Assistant City Manager (2019)
• Pomona, CA — City Manager (2019)
• Redlands, CA — City Manager (2019)
• Rialto, CA — City Administrator (2019)
• Sacramento, CA — Assistant City Manager — Municipal Services (2019)
• Santa Monica, CA — City Manager (2021)
• Sierra Madre, CA — City Manager (2021)
• Stockton, CA — Deputy City Manager II (Two Placements) (2020)
• Suisun City, CA — City Manager (2019)
• Upland, CA — City Manager (2021)
• Westlake Village, CA — City Manager (2019)
Agreement No. 6271
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Out -of -State Searches:
• Allen, TX —City Manager (2019)
• Austin, TX
Assistant City Manager for Health & Environment / Culture & Lifelong Learning
(2021)
Assistant City Manager for Mobility (2019)
Assistant City Manager for Safety (2019)
Deputy City Manager (2019)
• Burleson, TX — Deputy City Manager (2021)
• Charlotte, NC — Assistant City Manager (2019 & Current Search)
• Delray Beach, FL — City Manager (2019)
• Denton, TX — Assistant City Manager (2019)
• Green Valley Recreation, Inc. — Chief Executive Officer (2020)
• Lawrence, KS — City Manager (2019)
• Lewisville, TX — City Manager (2021)
• Miami Beach, FL — City Manager (2021)
• Naples, FL — City Manager (Current Search)
• Ocean Reef Community Association, FL — President (2019)
• Powell, OH — City Manager (2020)
• South Padre Island, TX — City Manager (2019)
• Sugar Land, TX — City Manager (2019)
• Sun City West, AZ — General Manager (2019)
• The Woodlands Township, TX — President and General Manager (2020)
• Upper Arlington, OH — City Manager (2019)
• Vancouver, WA
0 Deputy City Manager — Community and Economic Development (2021)
0 Deputy City Manager for Enterprise Services (2021)
Project Stang
The reputation of the search firm and personal commitment of the recruiters define the difference
between the success and failure of any given recruitment. Ralph Andersen & Associates' search
professionals are acknowledged leaders in the field and possess a broad range of skills and experience
in the areas of local government management, executive search, and related disciplines. Only senior
members of Ralph Andersen & Associates are assigned to lead search assignments, ensuring that their
broad experience and knowledge of the industry is brought to bear on our clients' behalf.
Agreement No. 6271
City of El Segundo
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The City of E1 Segundo will have the Search Team of Ms. Heather Renschler, President/CEO of Ralph
Andersen & Associates, and Mr. Fred Wilson, Senior Consultant with Ralph Andersen & Associates,
as the Project Co -Directors on this engagement. Ms. Renschler and Mr. Wilson will have all the
resources and full support of our firm fully dedicated to ensuring the highest quality outcome during
this important recruitment process.
Ms. Heather Renschler, Project Director
Ms. Renschler has been with Ralph Andersen & Associates for more than 37
years and is the firm's President/CEO. Ms. Renschler has overseen the
recruitment practice of Ralph Andersen & Associates for the last 25 years and,
as a result, is often involved with recruitments on a national scale and those of a
highly sensitive and critical nature. She is experienced at working with boards,
city councils, staff members, and selection committees in the recruitment and
selection process.
Ms. Renschler has extensive experience in conducting public sector recruitments
and, as a result, has developed a network of contacts and potential candidates on
a national basis. Ms. Renschler has had significant involvement in city manager related searches over
an extended period of time, and as a result, has an extensive network from which to attract potential
candidates.
Prior to joining Ralph Andersen & Associates, Ms. Renschler had extensive private sector experience
in the areas of construction management, health care, and public accounting. Ms. Renschler attended
the University of Toledo and majored in Accounting and Journalism and obtained a Bachelor's degree
in Public Administration from the University of San Francisco.
Ms. Renschler may be reached at (916) 630-4900 or directly on her cell at (916) 804-2885 or via email
at lreatle��i�ra&. haatdersen.co.
Fred Wilson, Project Co -Director
Mr. Wilson, Senior Consultant with Ralph Andersen & Associates, brings more
than 35 years of experience as a local government executive, including 21 years
serving as City Manager in two California cities. Working in full -service cities,
he brings a strong background in identifying and recruiting top quality executive
staff. His skills in identifying, recruiting, and retaining high quality employees
and talent management, coupled with succession planning, have contributed
significantly to the successes of those organizations. This experience gives Mr.
Wilson a unique perspective to identifying high quality candidates that "fit" the
organization.
Since joining Ralph Andersen & Associates, Mr. Wilson has completed many successful recruitments
and brings a vast network of contacts throughout the region. He has successfully completed searches
for executives and professionals for local government organizations including City Managers,
Community Development Directors, Public Works Directors, Finance Directors, and other General
Managers.
Mr. Wilson's clients have found his knowledge of city management, experience working with City
Council members, and expertise in recruitment and selection an asset.
As a long -tenured local government executive, Mr. Wilson has extensive experience in all aspects of
governance including organizational development, succession planning, municipal finance,
community development, and general management. His experience includes serving in multiple
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leadership roles in various organizations including the League of California Cities and has been active
on various advisory boards throughout his career.
Mr. Wilson holds a Bachelor of Science degree in Urban Planning from Cal Poly Pomona, and
Master's degree in Public Administration from California State University, Northridge.
Mr. Wilson may be reached at (916) 630-4900 or directly on his cell at (714) 421-3258 or via email at
fm°ed i,�i- l lianderseii,com.
Paraprofessional and Support Staff
Paraprofessional, graphics, and support staff will provide administrative support to the consultant team
on recruitment assignments. These may include Ms. Diana Haussmann, Ms. Christen Sanchez, Ms.
Hannah Jones, Ms. Teresa Heple, Ms. Karen AllGood, and Ms. Tina Keller.
Approach to Executive Search
The successful search process relies heavily on person -to -person contact to identify outstanding
potential candidates and, in the evaluation phase, to gain a complete understanding of the background,
experience, and management style of the top candidates. The executive recruitment techniques used
by Ralph Andersen & Associates have been developed and used successfully with hundreds of clients
for more than 50 years.
• Developing a comprehensive position profile based upon information obtained in various
meetings with the City Council and other designated City staff and stakeholders.
• Reviewing current compensation and recommending changes based upon market and
competitive conditions, if desired by the City Council.
• Extensive personal outreach to highly qualified candidates throughout California.
• A marketing strategy that uses selected advertising to supplement the extensive candidate
identification process, the Internet, and professional contacts throughout California.
• A screening process that narrows the field of candidates to those that most closely match the
needs of the City and is based on screening interviews with the top candidates. Candidates'
education, experience, and credentials are snatched to the criteria established in the position
profile.
• Candidates would be screened via video technology to determine their overall "match."
Agreement No. 6271
Cite of El Segundo
Page 6
• Delivering a product in the form of a search report that recommends a top group of candidates
and provides the City Council with detailed information about their backgrounds and
experience.
• Conduct final background and verifications, including references, on the top candidate.
• Assist in negotiations of offer of employment.
• Close out the search and notify all candidates not selected.
Ralph Andersen & Associates has an outstanding reputation for being thorough and professional in the
approach it takes in recruitments. Each candidate's match with the position is based on the individual's
own set of professional experiences, management style, education and credentials, and overall fit with
the organization and executive leadership.
Project Timing
We anticipate atimeframe of approximately 90 -120 days (or less) from the execution of the agreement
between the City and Ralph Andersen & Associates to when the finalists are presented for an interview.
Negotiation with the top candidate will take an additional week after finalist interviews.
A brief overview of the recruitment schedule is presented on the following page (schedule does not
include transition time by Selected Candidate to join the City).
Month 1 Month 2 f Month 3
Search firm selected
EM
Consultant evaluates organization; position criteria established
Candidates identified and screened
mmmoinismom
Consultant interviews and conducts preliminary research
10
Consultant recommends candidates; client
selects finalists for interview
Client -candidate interviews
Elm
Preferred candidate
selected; negotiations
Selection Made
Project Cost
The recruitment efforts for a new City Manager will be a comprehensive search process with a focus
in California. The review of resumes and qualifications will be conducted on all candidates that submit
giving the City the ability to select from a broad field of qualified candidates. The professional
services fee (inclusive of expenses*) to perform the City Manager search will be the fixed fee of
$32,500.
Agreement No. 6271
City ofEl Segundo
Page 7
*Note — Expenses included in this fixed fee include such items as advertisements, consultant
interaction (anticipated to be done through videoconferencing), clerical, research, graphic design,
printing (documentation submitted using file -sharing software), postage and delivery, verifications and
Internet and Lexis/Nexis searches on the top candidates. References will be conducted on the top
candidate during the final stage of the process.
Supplemental Costs t`or n-Site Nleetings1Travel — Should the City Council desire on -site meetings
and interviews with attendance by the Project Director, associated travel costs will be billed to the City.
Ms. Renschler is based in Northern California. Mr. Wilson's travel cost is minimal and would be
included in the base fee since he is based in Orange County.
Invoicing — Ralph Andersen & Associates will bill the City in four installment payments as follows:
• Following kick-off and finalization of recruitment brochure - $9,750
• After the closing date - $9,750
• After finalist interviews - $9,750
• Upon placement - $3,250
Progress payments will be due upon receipt.
Brochure — A full color digital brochure will be developed for this position. All pictures will be the
responsibility of the City. Samples of a wide variety of brochures are available on the firm's website
(rvkvw.ral)liandersen.com').
Exclusions — The City of El Segundo will be responsible for all candidate expenses related to on -site
interviews. There are no community meetings or surveys needed on this engagement and would be
considered additional if needed.
Ralph Andersen & Associates' Guarantee
Ralph Andersen & Associates offers the industry -standard guarantee on our full search services. If,
within a one-year period after appointment, the City Manager of the City of El Segundo resigns or is
dismissed for cause, we will conduct another search free of all charges for professional services. The
City would be expected to pay for the reimbursement of all incurred expenses.
If a placement is not made in the first outreach effort, the Consultant will conduct a second outreach
effort with no charge for Professional Services. The City would be expected to pay for all incurred
expenses.
Should you need any additional information, please feel free to call Ms. Renschler at (916) 630-4900
(office) or (916) 804-2885 (cell).
Respectfully Submitted,C#
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Ralph Andersen & Associates