2022-01-18 CC Agenda PacketAGENDA
EL SEGUNDO CITY COUNCIL
REGULAR MEETING
TUESDAY, JANUARY 18, 2022
4:00 PM CLOSED SESSION
6:00 PM OPEN SESSION
ZOOM INFORMATION
MEETING ID: 964 5963 7962
PIN: 730770
CITY COUNCIL CHAMBER
350 MAIN STREET, EL SEGUNDO, CA 90245
PUBLIC ADVISORY.
THE CITY COUNCIL CHAMBER AND/OR LOBBY WILL ONLY BE OPEN TO THE PUBLIC FOR
PUBLIC COMMUNICATIONS AND PUBLIC HEARING.
(Face masks/coverings are required to be worn inside City facilities)
Drew Boyles, Mayor
Chris Pimentel, Mayor Pro Tern
Carol Pirsztuk, Councilmember
Scot Nicol, Councilmember
Lance Giroux, Councilmember
Tracy Weaver, City Clerk
Matthew Robinson, City Treasurer
Executive Team
Scott Mitnick, City Manager
Barbara Voss, Deputy City Manager
Jaime Bermudez, Police Chief
Michael Allen, Dev. Services Director
Elias Sassoon, Public Works Director
Melissa McCollum, Com. Services Dir.
Mark Hensley, City Attorney
Joe Lillio, Chief Financial Officer
Deena Lee, Fire Chief
Rebecca Redyk, HR Director
Charles Mallory, IT Director
MISSION STATEMENT:
"Provide a great place to live, work, and visit."
VISION STATEMENT:
"Be a global innovation leader where big ideas take off while
maintaining our unique small town character."
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How Can Members of the Public Observe and Provide Public Comments?
• Residents can watch the meeting live via Spectrum Channel 3, AT&T U-Verse
Channel 99 and/or El Segundo TV at YouTube.com. Access remotely via Zoom
from a PC, Mac, iPad, iPhone, or Android device or by phone. Use URL
https:Hzoom.us/j/96459637962 and enter PIN: 730770 or visit www.zoom.us on
device of choice, click on "Join a Meeting" and enter meeting ID and PIN.
• Join by phone at 1-669-900-9128 and enter meeting ID and PIN. Your phone
number is captured by the Zoom software and is subject to the Public
Records Act. Dial *67 BEFORE dialing in to remain anonymous.
• For Public Communications, members of the public may provide comments in the
Lobby and/or Council Chamber or via Zoom. For in person comments, please fill
out a Speaker Card located in the Chamber Lobby and for Zoom comments,
notify meeting host by raising your virtual hand (see hand icon at bottom of
screen) and you will be invited to speak. (If you do not wish for your name to
appear on the screen, then use the drop -down menu and click on "rename" to
rename yourself "anonymous") Please note that you will be placed in a "listen
only" mode and your video feed will not be shared with City Council or members
of the public.
• For written communication, submit to ALLELECTEDOFFICIALS(a)-elsegundo.org
by 3:00 PM to be uploaded to the Website. Emails received after 3:00 PM will be
posted the next day.
• For Public Hearings, members of the public may provide comments in the Lobby
and/or Council Chamber or via Zoom.
• Speaker cards and attendee's information captured by Zoom software will be
considered public documents subject to possible posting on the City's Website
and are subject to disclosure under the Public Records Act.
Additional Information:
The City Council, with certain statutory exceptions, can only take action upon properly
posted and listed agenda items. Any writings or documents given to a majority of City
Council regarding any matter on this agenda that the City received after issuing the
agenda packet are available for public inspection in the City Clerk's Office during normal
business hours. Such documents may also be posted on the City's website at
www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the agenda, the public can only comment on City -related
business that is within the jurisdiction of the City Council and/or items listed on the
agenda during the Public Communications portions of the Meeting. Additionally,
members of the public can comment on any Public Hearing item on the agenda during
the Public Hearing portion of such item. The time limit for comments is five (5) minutes
per person. Before speaking to the City Council, please state: your name, residence,
and organization/group you represent, if desired. Please respect the time limits.
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In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the City Clerk's Office at 310-524-2305.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting.
4:00 PM CLOSED SESSION — CALL TO ORDER / ROLL CALL
PUBLIC COMMUNICATION — (RELATED TO CITY BUSINESS ONLY — 5-MINUTE
LIMIT PER PERSON, 30-MINUTE LIMIT TOTAL) Individuals who have received value
of $50 or more to communicate to the City Council on behalf of another, and employees
speaking on behalf of their employer, must so identify themselves prior to addressing
City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow City Council to take
action on any item not on the agenda. City Council and/or City Manager will respond to
comments after Public Communications is closed.
SPECIAL ORDERS OF BUSINESS
RECESS INTO CLOSED SESSION: City Council may move into a closed session
pursuant to applicable law, including the Brown Act (Government Code Section
§54960, et seq.) for purposes of conferring with City's Real Property Negotiator; and/or
conferring with City Attorney on potential and/or existing litigation; and/or discussing
matters covered under Government Code Section §54957 (Personnel); and/or
conferring with City's Labor Negotiators.
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (GOV'T CODE §54957.6): -8-
MATTER(S)
1. Employee Organizations: Fire Fighters Association, Police Officers Association,
Police Management Association, Police Support Services Employees Association,
Supervisory, Professional Employees Association, City Employee Association, and
Executive and Management/Confidential Employees (unrepresented groups).
Agency Designated Representative: Irma Moisa Rodriquez, City Manager, Scott
Mitnick and Human Resources Director, Rebecca Redyk.
6:00 PM — CONVENE OPEN SESSION — CALL TO ORDER / ROLL CALL
INVOCATION — TBA
PLEDGE OF ALLEGIANCE — Councilmember Nicol
PUBLIC COMMUNICATIONS — (RELATED TO CITY BUSINESS ONLY — 5 MINUTE
LIMIT PER PERSON, 30 MINUTE LIMIT TOTAL) Individuals who have received value
of $50 or more to communicate to the City Council on behalf of another, and employees
speaking on behalf of their employer, must so identify themselves prior to addressing
the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of
$250. While all comments are welcome, the Brown Act does not allow Council to take
action on any item not on the agenda. The Council will respond to comments after
Public Communications is closed.
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SPECIAL PRESENTATIONS
1. Introduction of Police Chief Bermudez
2. Announce 2021 Chamber of Commerce Holiday Parade Winners
3. El Segundo Economic Development Corportation Update
4. COVID-19 Update
CITY MANAGER FOLLOW-UP COMMENTS — (Related to Public Communications)
A. PROCEDURAL MOTIONS
Read All Ordinances and Resolutions on the Agenda by Title Only.
Recommendation —
Approval
B. CONSENT
5. City Council Meeting Minutes
Recommendation —
Approve the Regular City Council Meeting Minutes of December 7, 2021 and
December 21, 2021.
6. Warrant Demand Register for December 13, 2021 through January 04, 2022
Recommendation -
1. Ratify payroll and employee benefit checks; checks released early due to
contracts or agreements; emergency disbursements and/or adjustments;
and, wire transfers.
2. Approve Warrant Demand Register numbers 12A and 12B: warrant
numbers 3038604 through 3038823, and 9002323.
7. Resolution Approving Design and Plans for Sewer Inspection P
Recommendation -
1. Adopt Resolution approving design and plans for the Sewer Closed
Circuit Television Inspection Project, Project No. PW 21-12.
2. Authorize staff to advertise the Sewer Closed Circuit Television
Inspection Project for bids.
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8. Construction Contract with FS Contractors Inc. for FY 2021-2022 Annual
Concrete Improvements Project
Recommendation -
1. Reject Minako America Corporation's bid as nonresponsive.
2. Authorize the City Manager to execute a standard Public Works
Construction Contract with FS Contractors, Inc. for $250,981 for the FY
2021-2022 Annual Concrete Improvements Project (Project No. PW 21-
10), and authorize an additional $49,000 as contingency funds for
potential unforeseen conditions.
9. FY 2022-2023 & 2023-2024 Biennial Budget Calendar
Recommendation —
Approve Fiscal Year (FY) 2022-23 & 2023-24 biennial budget calendar
establishing study sessions and public hearing dates for FY 2022-23 Operating
Budget, Capital Improvement Program Budget, and User Fees.
10. Resolution Allowing Public Meetings to Continue to be Conducted via
Teleconferencing Pursuant to Assembly Bill 361
Recommendation —
Approve a resolution to allow public meetings to continue to be conducted via
teleconferencing pursuant to Assembly Bill No. 361.
11. El Segundo Senior Housing Board Corporation 2022 Operating Budget for
Park Vista
Recommendation —
Approve the El Segundo Senior Housing Board Corporation 2022 Operating
Budget for the Park Vista senior housing facility located at 615 East Holly
Avenue.
C. PUBLIC HEARINGS
12. Proposed Preferential Parking Zone 2 for Portions of California Street,
Holly Avenue, and Kansas Street
Recommendation —
Consider the residents' request and adopt a resolution approving the
establishment of preferential parking zone #2 along California Street (between
Pine Avenue and Holly Avenue), Holly Avenue (between California Street and
Kansas Street), and Kansas Street (between Holly Avenue and Grand Avenue).
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D. STAFF PRESENTATIONS
13. Main Street / Imperial Highway Monument Entry Feature Project
Recommendation -
1. Authorize staff to execute a Professional Services Agreement with Hirsch
& Associates, Inc. in the amount of $66,110, with an additional $6,000 for
contingency, to prepare the design of the Main Street / Imperial Highway
Monument Entry Feature.
2. Authorize staff to remove existing signage at the Main Street and Imperial
Highway intersection.
14. Review of City Committees, Commissions, & Boards
Recommendation -
Direct staff to do the following:
Prepare a staff report (by March 15, 2022) to conclude the Capital
Improvement Program Advisory Committee, with the understanding that
the City Council Finance Committee will be responsible for reviewing
proposed capital improvement projects.
2. Prepare a staff report to convert the Environmental Committee to a Public
Works Committee by March 15, 2022.
3. Conduct a thorough review of each City committee, commission, and
board's bylaws (or equivalent documents); and provide potential revisions
to City Council (by June 30, 2022) to ensure consistency of operating
practices, duties, and responsibilities to align with the current Citywide
organizational structure.
15. Chief Financial Officer Salary Range Adjustment
Recommendation —
Adopt a resolution modifying the salary range for the Chief Financial Officer
classification.
E. COMMITTEES, COMMISSIONS AND BOARDS PRESENTATIONS
16. Diversity, Equity, and Inclusion Committee Citywide Organization Report
Recommendation -
1. Receive and file the DEI Citywide Organization Report.
2. Direct staff to work with the DEI Committee to implement recommended
activities.
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F. REPORTS - CITY CLERK
G. REPORTS - CITY TREASURER
H. REPORTS - COUNCILMEMBERS
COUNCILMEMBER GIROUX
COUNCILMEMBER NICOL
COUNCILMEMBER PIRSZTUK
MAYOR PRO TEM PIMENTEL
MAYOR BOYLES
I. REPORTS - CITY ATTORNEY
J. REPORTS/FOLLOW-UP - CITY MANAGER
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and/or conferring with the City
Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957 (Personnel); and/or conferring with the City's Labor
Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
MEMORIALS - Mike Doucette and Beth Murida
ADJOURNMENT
POSTED:
DATE: January 13, 2022
TIME: 12:00 PM
BY: Tracy Weaver
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MEETING MINUTES OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, DECEMBER 7, 2021
CLOSED SESSION — Due to lack of quorum at 4:45 PM, Mayor Boyles called to order
at 5:00 PM
ROLL CALL
Mayor Boyles -
Present
Mayor Pro Tern Pimentel -
Present
Council Member Pirsztuk -
Present
Council Member Nicol -
Present
Council Member Giroux -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5-minute limit per
person, 30-minute limit total) None
SPECIAL ORDER OF BUSINESS:
Mayor Boyles announced that Council would be meeting in closed session pursuant to
the items listed on the Agenda.
CLOSED SESSION:
City Council may move into a closed session pursuant to applicable law, including the
Brown Act (Government Code Section §54960, et seq.) for purposes of conferring with
City's Real Property Negotiator; and/or conferring with City Attorney on potential and/or
existing litigation; and/or discussing matters covered under Government Code Section
§54957 (Personnel); and/or conferring with City's Labor Negotiators as follows. -
CONFERENCE WITH LEGAL — EXISTING LITIGATION (GOV'T CODE
§54956.9(D)(1): -2- MATTER(S)
1. Eric Moore (retired Fire Department Battalion Chief) v. City of El Segundo,
Workers Compensation Appeals Board, Case No. ADJ12509749
2. Michael Ward (retired Maintenance Worker) v. City of El Segundo,
Workers Compensation Appeals Board, Case No. ADJ11677036
CONFERENCE WITH LEGAL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d) (2)
and (3): -1- matter(s)
Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter(s)
Adjourned Closed Session at 5:30 PM
EL SEGUNDO CITY COUNCIL MEETING MINUTES
DECEMBER 7, 2021
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OPEN SESSION — Mayor Boyles called to order at 6:00 PM
ROLL CALL
Mayor Boyles -
Present
Mayor Pro Tern Pimentel -
Present
Council Member Pirsztuk -
Present
Council Member Nicol -
Present
Council Member Giroux -
Present
INVOCATION — Pastor Scott Tannehill, The Bridge Church
PLEDGE OF ALLEGIANCE — Council Member Pirsztuk
SPECIAL PRESENTATIONS:
1. Commendation read by Council Member Nicol, commending Ainsley Gulden on
completing her Eagle Scout Service Project by transforming Library Park's
Gazebo into a whimsical gingerbread house.
2. Proclamation read by Council Member Giroux, proclaiming the 1200 Block of
East Acacia Avenue as Candy Cane Lane from December 11, 2021 at 7:00 PM,
through December 23, 2021. Jennifer Turnbull, Candy Cane resident received
the proclamation.
3. Proclamation read by Council Member Pirsztuk, proclaiming Sunday December
12, 2021 as the 57t" Annual El Segundo Holiday Parade. Marsha Hansen, CEO
Chamber of Commerce received the proclamation.
4. Los Angeles Hyperion Treatment Plant Wastewater Spill and Recovery Update,
report given by Elias Sassoon, Public Works Director
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5-minute limit per
person, 30-minute limit total)
In Chamber — None
Via Zoom — None
CITY MANAGER FOLLOW-UP COMMENTS: None
(Moved due to time constraints)
G. REPORTS — CITY TREASURER —
20. Investment Portfolio Report for September 2021
(Fiscal Impact: None)
Matthew Robinson, City Treasurer gave a presentation
Council Discussion
EL SEGUNDO CITY COUNCIL MEETING MINUTES
DECEMBER 7, 2021
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Council consensus to receive and file the report.
A. Read all Ordinances and Resolutions on the Agenda by Title Only.
MOTION by Council Member Giroux, SECONDED by Council Member Nicol to read all
ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
B. CONSENT:
5. Approve Regular City Council Minutes of November 16, 2021.
(Fiscal Impact: None)
6. Approve warrants demand register for November 17, 2021 through December 7,
2021, numbers 10A, 10B and 10C warrant numbers 3038131 through 3038426,
and 9002280 through 9002283. Ratify Payroll and employee benefit Checks;
Checks released early due to contracts or agreement; Emergency disbursements
and/or adjustments; and, Wire transfers.
(Fiscal Impact: $5,805,474.96 ($1,302,191.04 in check warrants and
$4,503,283.92 in wire warrants))
7. Authorize City Manager to execute Standard Public Works Construction Contract
No. 6245 with Corral Construction & Development, Inc. in the amount of
$144,044 for the Police Department women's bathroom remodel project and
authorize an additional $21, 956 as contingency funds for potential unforeseen
conditions. (Project No. PW 22-02)
(Fiscal Impact: Included in adopted FY 2021/22 Budget)
8. PULLED BY MAYOR PRO TEM PIMENTEL
9. Adopt Resolution No. 5292 to approve Plans and Specifications for Fire Stations
1 & 2 floor replacement and authorize staff to advertise the project for
construction. (Project No. PW 22-03)
(Fiscal Impact: Included in adopted FY 2021/22 Budget)
10. Adopt Resolution No. 5293 approving Plans and Specifications for Community
Development Block Grant (CDBG) and authorize staff to advertise for City Hall
Public Restroom Improvements project (CDBG Project 602294-20). (Project No.
PW 21-08)
(Fiscal Impact: Included in adopted FY 2021/22 Budget)
11. Adopt Resolution No. 8294 approving engineering plans and construction
specifications, authorize staff to advertise and approve an additional
appropriation of $3000,000 from the unassigned General Fund Balance for the
Recreation Park Checkout Building Restroom improvements project. (Project No.
PW 21-09)
(Fiscal Impact: $200,000 included in adopted FY 2021/22 Budget, $300,000
additional appropriation from unassigned General Fund Balance)
EL SEGUNDO CITY COUNCIL MEETING MINUTES
DECEMBER 7, 2021
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12. Waive second reading and adopt Ordinance No. 1630 adding Chapter 9 to Title 5
of El Segundo Municipal Code regarding mandatory organic waste disposal
reduction.
(Fiscal Impact: None)
13. PULLED BY COUNCIL MEMBER PIRSZTUK
14. Adopt Resolution No. 5295 allowing public meetings to continue to be conducted
via teleconferencing pursuant to Assembly Bill No. 361.
(Fiscal Impact: None)
MOTION by Council Member Giroux, SECONDED by Council Member Pirsztuk
approving Consent Agenda items 5, 6, 7, 9, 10, 11, 12, and 14 . MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
PULLED ITEMS:
8. Notice of Completion of the Utility Verification and Investigation Services Project.
(Project No. PW 20-16)
(Fiscal Impact: $62,200)
Mayor Pro Tern Pimentel commended the Public Works staff on completing the project
in a timely manner and under budget.
Council Discussion
MOTION by Mayor Pro Tern Pimentel, SECONDED by Council Member Pirsztuk
accepting the Utility Verification and Investigation Services Project by T2 UES, Inc. as
complete and authorize the City Clerk to file a Notice of Completion with the County
Recorder's Office. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
13. Government Finance Officers Association Award for Financial Reporting
(Fiscal Impact: None)
Council Member Pirsztuk commended the Finance Department on the department's
achievement.
Council Discussion
MOTION by Council Member Pirsztuk, SECONDED by Council Member Giroux
approving the filing of the Government Finance Officers Association award for
excellence in financial reporting for the City's Fiscal Year 2019-20 Annual
Comprehensive Financial Report. MOTION PASSED BY UNANIMOUS VOICE VOTE.
5/0
EL SEGUNDO CITY COUNCIL MEETING MINUTES
DECEMBER 7, 2021
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C. PUBLIC HEARING:
15. Preferential Parking Zone 2 for Portions of California Street, Holly Avenue, and
Kansas Street.
(Fiscal Impact: None)
Mayor Boyles stated the Public Hearing is continued to the January 18, 2022 City
Council Meeting.
16. Proposed Los Angeles Chargers Headquarters and Training Facility
Development and Raytheon Storage Facility Relocation (2000 E. El Segundo
Boulevard)
(Fiscal Impact: As proposed, development of this project and relocation of the
storage facility will have minimal financial benefit to the City's General Fund. The
2015 Gross Fiscal Impact and Economic Benefit Analysis for the overall El
Segundo South Campus Specific Plan (ESSCSP) estimated a possible General
Fund annual revenue increase of up to $2,600,000 at theoretical buildout of the
full ESSCSP area. After the proposed project is developed, the maximum future
recurring General Fund revenue amount will be lower than initially estimated due
to this proposed use not being a more traditional office building and/or retail
development. The proposed Development Agreement Amendment includes three
one-time contributions of $1,000,000 for a total of $3,000,000 to be deposited
into the City's General Fund to be used to support The Plunge swimming pool
rehabilitation capital improvement project)
Mayor Boyles stated this was the time and place for a public hearing regarding the
proposed Los Angeles Chargers Headquarters and Training Facility Development and
Raytheon Storage Facility Relocation (2000 E. El Segundo Boulevard).
Clerk Weaver stated that proper notice had been given in a timely manner and that
written communication had been received in the City Clerk's office.
Michael Allen, AICP, Development Services Director, Eduardo Schonborn, AICP,
Planning Manager and Brad Misner, Contract Planner, CSG Engineering gave a
presentation.
Public Input:
Bob Tarnofsky, Sr. Vice President Real Estate, Continental Development Corporation,
gave a presentation, applicant.
Fred Maas, Chief of Staff, Los Angeles Chargers, applicant, in favor of project.
Ron Turner, Sr. Architect/Partner at Gensler, Los Angeles Chargers architect firm,
commented on the project and is in favor.
Rich Field, Senior Director, Real Estate & Portfolio, Raytheon Technologies in favor of
the project without initiating the development agreement regarding the park/green
space.
Richard Lundquist, President and Owner, Continental Development Corporation,
applicant read a letter from Dean Spanos, Chairman and owner, Los Angeles Chargers
and offered 2+ acres of CDC/Mar Ventures land to the City of El Segundo. This land
EL SEGUNDO CITY COUNCIL MEETING MINUTES
DECEMBER 7, 2021
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would remain as an El Segundo Park if Raytheon's phases 3 and 4 are developed, in
which El Segundo is to receive park/green space per the development agreement.
Ryan Baldino, resident & Planning Commissioner, expressed the need for green
space/parks and is not in favor of the Los Angeles Chargers project without Raytheon
committing to the park/land (7.54 acres) per the development agreement.
Rafael Pimentel, Special Representative to Southwest Council of Carpenters, in favor
of the Los Angeles Chargers project.
MOTION by Council Member Giroux, SECONDED by Council Member Pirsztuk to close
the hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
CZA WC-7-To F, 9 FQ EIRIJWLTA I
Reconvened at 9:18 PM
Council discussion
Rich Field, Senior Director, Real Estate & Portfolio, Raytheon Technologies, and Susan
Bray-Magnall, Associate Director Facilities West Region, Enterprise Real Estate
Services, Raytheon Technologies answered Council's questions.
During the recess, the City of El Segundo and Raytheon Technologies agreed to the
following to move the project forward.
If the following conditions are approved, condition #11 put forth by the Planning
Commission is out (Butler building) and Raytheon will agree to move forward with
conditions/amendments requested/proposed by staff.
Mark Hensley, City Attorney, read into the record the changes to the Recreation Facility
Use Agreement between the City of El Segundo and Raytheon Company regarding use
of Recreation Fields:
• (Section 1, paragraph 1) Notwithstanding the preceding provisions, the City shall
have the right to schedule play on a minimum of two Recreational Fields at all
times identified above and RTX (Raytheon Technologies) employees will have
priority use of one softball field. City participants shall be limited to Recreational
Fields for practice purposes from Monday through Friday and for practice and
competitive play purposes on the weekend, however, RTX retains the right to
approve of adult competitive play in its reasonable discretion.
• (Section 6, title and paragraph 1) RTX will study the Americans with Disabilities
Act ("ADA") to determine potential ADA access to the Recreational Fields and
implement such appropriate access measures in its discretion.
Mark Hensley, City Attorney, read into the record the changes to the Second
Amendment to Development Agreement by and between the City of El Segundo,
CDC Mar East Campus 1 LLC, and Raytheon Company:
EL SEGUNDO CITY COUNCIL MEETING MINUTES
DECEMBER 7, 2021
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• (Section 10.4 title amendment) CDC/MAR Payment and Land Dedications to the
City
• (Section "g" now becomes "h" which adds section "i") New section "g" will now
read; Within 12 months of the recording of the final Map for the Sports Complex
Project, CDC Mar will offer for dedication to the City the approximate two acres of
property identified in Exhibit H. This offer of dedication is separate and distinct
from the obligations set forth in Section 9 of this Agreement and does not offset
or alter the requirements of Section 9.
Mark Hensley, City Attorney, read the Resolution by title only.
RESOLUTION NO. 5289
A RESOLUTION APPROVING AN ADDENDUM (EA-1305) TO THE EL SEGUNDO
SOUTH CAMPUS SPECIFIC PLAN ENVIRONMENTAL IMPACT REPORT
APPROVED UNDER EA-905 TO ANALYZE THE CONSTRUCTION OF A NEW
SPORTS FACILITY WITH ASSOCIATED PRACTICE FIELDS WITHIN PHASE 11 OF
THE SPECIFIC PLAN AND A NEW STORAGE BUILDING WITHIN PHASE IV OF THE
SPECIFIC PLAN.
MOTION by Council Member Pirsztuk, SECONDED by Mayor Pro Tern Pimentel
adopting Resolution No. 5289. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Mark Hensley, City Attorney, read the Ordinance by title only.
ORDINANCE NO. 1631
AN UNCODIFIED ORDINANCE APPROVING A SECOND AMENDMENT TO
DEVELOPMENT AGREEMENT NO. 11-02
Council Member Pirsztuk introduced the Ordinance No. 1631. Second reading and
possible adoption of the Ordinance is scheduled for the regular City Council meeting of
December 21, 2021.
Mark Hensley, City Attorney, read the Resolution by title only.
RESOLUTION NO. 5290
A RESOLUTION APPROVING SITE PLAN REVIEW NO. 21-02 FOR CONSTRUCTION
OF A NEW ONE-STORY STORAGE BUILDING ON THE RAYTHEON CAMPUS AT
2000 EAST EL SEGUNDO BOULEVARD WITHIN THE EL SEGUNDO SOUTHEAST
CAMPUS SPECIFIC PLAN AREA (LOT 18 AND TRACT MAP 71551).
MOTION by Mayor Pro Tern Pimentel, SECONDED by Council Member Pirsztuk
Council Member Pirsztuk adopting Resolution No. 5290. MOTION PASSED BY VOICE
VOTE. 4/1 YES: Boyles Pimentel Pirsztuk Nicol No: Giroux
EL SEGUNDO CITY COUNCIL MEETING MINUTES
DECEMBER 7, 2021
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Mark Hensley, City Attorney read the resolution by title only.
RESOLUTION NO. 5291
A RESOLUTION APPROVING (1) A VESTING TENTATIVE TRACT MAP NO. 83507,
(2) A MINOR MODIFICATION TO THE EL SEGUNDO SOUTH CAMPUS SPECIFIC
PLAN (NO. 11-1), AND (3) SITE PLAN REVIEW NO. 21-01 FOR DEVELOPMENT OF
A NEW PROFESSIONAL SPORTS HEADQUARTERS AND TRAINING FACILITY
WITHIN THE SOUTH CAMPUS SPECIFIC PLAN AREA
MOTION by Council Member Pirsztuk, SECONDED by Mayor Pro Tern Pimentel
adopting Resolution No. 5291. MOTION PASSED BY VOICE VOTE. 4/1 YES: Boyles
Pimentel Pirsztuk Nicol No: Giroux
D. STAFF PRESENTATIONS:
17. Participation in Two National Opioid Lawsuit Settlements
(Fiscal Impact: See staff report for fiscal impact narrative)
Mark Hensley, City Attorney, reported on the item.
Council discussion
Mark Hensley, City Attorney read by title only;
RESOLUTION NO. 5297
A RESOLUTION APPROVING PARTICIPATION IN TWO NATIONAL OPIOID
LITIGATION SETTLEMENTS AND AUTHORIZING CITY MANAGR EXECUTION OF
RELATED PARTICIPATION AND SUBDIVISION AGREEMENTS
MOTION by Mayor Pro Tern Pimentel, SECONDED by Council Member Pirsztuk
adopting Resolution No. 5297. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
18. Citywide Salary Schedule Update
(Fiscal Impact: See staff report for fiscal impact narrative )
Rebecca Redyk, Human Resources Director reported on the item.
Council discussion
Mark Hensley, City Attorney read by title only;
Id�Yo]ItolIto] ►1►[0"40.1<:3
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO,
CALIFORNIA, ADOPTING THE CITYWIDE SALARY SCHEDULE EFFECTIVE
OCTOBER 4, 2011, WITH REVISIONS THROUGH DECEMBER 7, 2021
EL SEGUNDO CITY COUNCIL MEETING MINUTES
DECEMBER 7, 2021
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MOTION by Mayor Pro Tern Pimentel, SECONDED by Council Member Nicol adopting
Resolution No. 5298. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
19. Amendment to City Contributions for CalPERS Medical Premiums
(Fiscal Impact: Fiscal impact for FY2021-22 is $36,000, assuming all eligible
employees participate in medical coverage. Sufficient funding for actions related to
this recommendation is included in the adopted Citywide Budget. No new funding
is needed for this fiscal year)
Rebecca Redyk, Human Resources Director reported on the item.
Council discussion
Mark Hensley, City Attorney read by title only;
RESOLUTION NO. 5299
FIXING THE EMPLOYER CONTRIBUTION UNDER THE PUBLIC EMPLOYEES'
MEDICAL AND HOSPITAL CARE ACT AT AN EQUAL AMOUNT FOR EMPLOYEES
AND ANNUITANTS WITH RESPECT TO A RECOGNIZED EMPLOYEE
ORGANIZATION 006 EL SEGUNDO EXECUTIVE MANAGEMENT
MOTION by Mayor Pro Tern Pimentel, SECONDED by Council Member Pirsztuk
adopting Resolution No. 5299. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
RESOLUTION NO. 5300
FIXING THE EMPLOYER CONTRIBUTION UNDER THE PUBLIC EMPLOYEES'
MEDICAL AND HOSPITAL CARE ACT AT AN EQUAL AMOUNT FOR EMPLOYEES
AND ANNUITANTS WITH RESPECT TO A RECOGNIZED EMPLOYEE
ORGANIZATION 001 EL SEGUNDO MID-MANAGEMENT/CONFIDENTIAL
MOTION by Council Member Giroux, SECONDED by Council Member Nicol adopting
Resolution No. 5300. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
E. COMMITTEES, COMMISSIONS AND BOARDS PRESENTATIONS: None
F. REPORTS — CITY CLERK — Wished everyone Happy Holidays and stated Mona
Shilling, Deputy City Clerk II will be the Clerk for the December 21st meeting and
that her last day with the city will be December 30tn
G. REPORTS — CITY TREASURER — Report given earlier in meeting.
H. REPORTS — COUNCIL MEMBERS
EL SEGUNDO CITY COUNCIL MEETING MINUTES
DECEMBER 7, 2021
PAGE 9
Page 16 of 199
Council Member Giroux - Congratulated Melissa McCollum, Community
Services staff and the Arts and Culture Committee on a job well done for the
events held last week in honor of the holidays.
Council Member Nicol - Concurred with Council Member Giroux, excellent
events last week. Wished all Happy Holidays, reminded everyone that Candy
Cane Lane opens Saturday and thanked EDCO for the donation of receptacles
for Candy Cane Lane over the years. Merry Christmas
Council Member Pirsztuk - Concurred regarding the events over the last week.
Thanked Kiwanis and the POA for the Santa Sleigh and hopes to see everyone
at the Holiday Parade this Sunday.
Mayor Pro Tern Pimentel - Will attend the Sanitation Committee meeting next
week, Transportation Committee is dark this month, County Accessor Jeffrey
Prang, will give a brief regarding the ramifications of Prop 19 and mentioned a
meeting took place last week regarding the Regional Housing Trust.
Mayor Boyles - No report
REPORTS - CITY ATTORNEY - No report
J. REPORTS/FOLLOW-UP - CITY MANAGER - Commented on the
Raytheon/Charger project, complimented and thanked the City Attorney and past
and current staff members who worked on the project, commented on Chief
Lee's celebration today and stated next meeting December 21, 2021
JI21JIs] VF-11IRM01rem
Adjournment at 9:49 PM
Tracy Weaver, City Clerk
EL SEGUNDO CITY COUNCIL MEETING MINUTES
DECEMBER 7, 2021
PAGE 10
Page 17 of 199
MEETING MINUTES OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, DECEMBER 21, 2021
Ifill 11110i169all 9�14X*4I 01M401we • • IMMM"1[iI17Wr•I
ROLL CALL
Mayor Boyles -
Present
Mayor Pro Tem Pimentel -
Present
Council Member Pirsztuk -
Present
Council Member Nicol -
Present
Council Member Giroux -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5-minute limit per
person, 30-minute limit total) None
SPECIAL ORDER OF BUSINESS:
Mayor Boyles announced that Council would be meeting in closed session pursuant to
the items listed on the Agenda.
CLOSED SESSION:
City Council may move into a closed session pursuant to applicable law, including the
Brown Act (Government Code Section §54960, et seq.) for purposes of conferring with
City's Real Property Negotiator; and/or conferring with City Attorney on potential and/or
existing litigation, and/or discussing matters covered under Government Code Section
§54957 (Personnel); and/or conferring with City's Labor Negotiators as follows:
CONFERENCE WITH LEGAL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d) (2)
and (3): -1- matter(s)
Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter(s)
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (GOV'T CODE §54957.6): -1-
MATTER(S)
Unrepresented Employee Groups: Executive Management, Mid -Management,
and Confidential
Agency Designated Representatives: City Manager, Scott Mitnick and City
Attorney, Mark Hensley
Adjourned Closed Session at 5:30 PM
EL SEGUNDO CITY COUNCIL MEETING MINUTES
DECEMBER 21, 2021
PAGE 1
Page 18 of 199
OPEN SESSION — Mayor Boyles called to order at 6:00 PM
ROLL CALL
Mayor Boyles -
Present
Mayor Pro Tern Pimentel -
Present
Council Member Pirsztuk -
Present
Council Member Nicol -
Present
Council Member Giroux -
Present
INVOCATION — Rev. Dr. Tom Park, St. John's Lutheran Church
PLEDGE OF ALLEGIANCE — Council Member Giroux
SPECIAL PRESENTATIONS:
1. Commendation read by Mayor Boyles, commending all sponsors, supporters,
and volunteers, for their unselfish community service in keeping this hometown
holiday tradition alive in El Segundo. This year's Christmas Eve Dinner will take
place on December 24, 2021 at 12:00 PM in the Jocelyn Center. Arecia Hester,
Recreation and Parks Superintendent accepted the Commendation.
2. Los Angeles Hyperion Treatment Plant Wastewater Spill and Recovery Update,
report given by Elias Sassoon, Public Works Director
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5-minute limit per
person, 30-minute limit total)
In Chamber —
Mclissa McCaverty, resident, commented on item #137
Mike Zarneke, resident, commented on item #137
Via Zoom — None
CITY MANAGER FOLLOW-UP COMMENTS:
Mark Hensley, City Attorney, clarified questions asked of commenters.
A. Read all Ordinances and Resolutions on the Agenda by Title Only.
MOTION by Council Member Giroux, SECONDED by Council Member Nicol to read all
ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
B. CONSENT:
3. Approve warrants demand register for December 8, 2021 through December 21,
2021, numbers 11A and 11B: warrant numbers 3038427 through 3038603, and
9002284 through 9002322. Ratify Payroll and employee benefit Checks; Checks
released early due to contracts or agreement; Emergency disbursements and/or
adjustments; and, Wire transfers.
EL SEGUNDO CITY COUNCIL MEETING MINUTES
DECEMBER 21, 2021
PAGE 2
Page 19 of 199
(Fiscal Impact: $4,671,401.06 ($1,165,085.34 in check warrants and
$3,506,315.72 in wire warrants))
4. Authorize the City Manager to execute Amendment No. 6009A-1 to the
agreement with Buffalo Computer Graphics for an additional $400,000 for a total
contract amount of $592,099.23, which will match the contract total to the total
amount awarded through the grant to provide crisis management software,
authorize the acceptance of an additional $100,000 in grant funds from the 2019
State Homeland Security Grant Program and appropriate $100,000 to expense
account 124-400-3202-3769 (Homeland Security Grant Program) and $100,000
to revenue account 124-300-3202-3769 in recognition of the reimbursable grant
funds
(Fiscal Impact: The City of El Segundo has been allocated an additional
$100,000 towards the emergency management crisis management software
project in the 2019 State Homeland Security Grant Program ("SHSGP") funding,
which is passed to the local area through the County of Los Angeles via a Sub -
Recipient agreement. This additional funding supports year two of the project that
further develops the training and response readiness of Los Angeles County.
While the grant does not provide upfront funding, municipalities submit
reimbursement requests to the grant administrator (Los Angeles County) after
expenditures are made and processed for payment. Approved requests are then
reimbursed by the County. If funds are not used from the 2019 grant, they will not
be reallocated for City use. Thus, it's important for the City to expend its full
allocation.)
5. Adopt Resolution No. 5301 approving a Memorandum of Understanding with
Manhattan Beach, Redondo Beach, and Hermosa Beach for Utilization of
Measure H Grant Funding for Homelessness Case Management Services.
(Fiscal Impact: None)
6. Authorize the City Manager to execute a sixth amendment, Amendment No.
5339F, with Matrix Imaging, Inc. to increase the contract amount by $188,856 for
a total of $429,746 and extend the contract term to June 30, 2023 to perform
document scanning, conversion, and destruction services.
(Fiscal Impact: $142,935 is available in the Development Services current fiscal
year budget to extend the scanning services agreement with Matrix Imaging, Inc.
through FY 2021-2022. The remaining balance of $45,921 will be included in the
fiscal year 2022-2023 budget)
7. PULLED BY COUNCIL MEMBER GIROUX
MOTION by Council Member Giroux, SECONDED by Mayor Pro Tern Pimentel
approving Consent Agenda items 5, 6, 7, 9, 10, 11, 12, and 14 . MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
EL SEGUNDO CITY COUNCIL MEETING MINUTES
DECEMBER 21, 2021
PAGE 3
Page 20 of 199
PULLED ITEM:
7. Proposed Los Angeles Chargers Headquarters and Training Facility Development
and Raytheon Storage Facility Relocation Project Development Agreement and
Ordinance second reading (2000 E. El Segundo Boulevard)
(Fiscal Impact: As proposed, development of this project and relocation of the
storage facility will have limited financial benefit to the City's General Fund. The
2015 Gross Fiscal Impact and Economic Benefit Analysis for the overall El
Segundo South Campus Specific Plan (ESSCSP) estimated a possible General
Fund annual revenue increase of up to $2,600,000 at theoretical buildout of the full
ESSCSP area. After the proposed project is developed, the maximum future
recurring General Fund revenue amount will be lower than initially estimated due to
this proposed use not being a more traditional office building and/or retail
development. The proposed Development Agreement Amendment includes three,
one-time contributions of $1,000,000 for a total of $3,000,000 to be deposited into
the City's General Fund to be used to support the Plunge swimming pool
rehabilitation capital improvement project.)
Council Discussion
MOTION by Council Member Nicol, SECONDED by Council Member Pirsztuk
approving Ordinance No. 1631 and proposed Los Angeles Chargers Headquarters and
Training Facility Development and Raytheon Storage Facility Relocation Project
Development Agreement. MOTION PASSED BY VOICE VOTE. 4/1 YES: Boyles
Pimentel Pirsztuk Nicol NO: Giroux
C. PUBLIC HEARING:
8. Resolution adopting Preferential Parking Zone 2 for Portions of California Street,
Holly Street, and Kansas Street
(Fiscal Impact: None)
Mayor Boyles stated the Public Hearing is continued to the January 18, 2022 City
Council Meeting.
9. Park Place Roadway Extension and Grade Separation Project Addendum to
Final Environmental Impact Report and Agreements for Engineering Design
(Fiscal Impact: The total project design cost of $8,035,367 is to be funded from
Measure R and Prop C. The first year cost of $7,129,514 is Included in the
Adopted FY 2021/22 Budget, and the rest of the project cost of $905,853 will be
proposed in the FY 2022/23 budget)
Elias Sassoon, Public Works Director, introduced and reported on the item.
Phillip Balmeo, P.E. LEED A.P with Moffatt & Nichol gave a presentation.
EL SEGUNDO CITY COUNCIL MEETING MINUTES
DECEMBER 21, 2021
PAGE 4
Page 21 of 199
Council discussion
Mark Hensley, City Attorney read by title only;
RESOLUTION NO. 5302
A RESOLUTION APPROVING AN ADDENDUM (EA-1320) TO THE EL SEGUNDO
PARK PLACE EXTENSION AND GRADE SEPARATION PROJECT
ENVIRONMENTAL IMPACT REPORT
MOTION by Council Member Pirsztuk, SECONDED by Council Member Nicol adopting
Resolution No. 5302. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
MOTION by Council Member Giroux, SECONDED by Council Member Pirsztuk
authorizing the City Manager to execute Professional Service Agreement No. 6246 with
Moffatt & Nichol for $7,285,367 for the engineering design of the Park Place Roadway
Extension and Grade Separation project and authorize an additional $500,000 for
design related contingencies. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
MOTION by Council Member Pirsztuk, SECONDED by Council Member Giroux
authorizing the City Manager to execute Professional Service Agreement No. 6247 with
Michael Baker International, Inc. for $250,000 for consulting services. MOTION
PASSED BY UNANIMOUS VOICE VOTE. 5/0
E. COMMITTEES, COMMISSIONS AND BOARDS PRESENTATIONS: None
10. Recruitment Process for Positions on the Committees, Commissions and Boards
(Fiscal Impact: None)
Scott Mitnick, City Manager, reported on the item.
Council Discussion
MOTION by Council Member Giroux, SECONDED by Council Member Nicol directing
staff to open the recruitment process for the positions on the Committees, Commissions
and Boards that expire in 2022. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
F. REPORTS — CITY CLERK — No Report
G. REPORTS — CITY TREASURER — Not present
H. REPORTS — COUNCIL MEMBERS —
Council Member Giroux — Shout out to Connie Thrasher, "Pitbull of Pickle Ball"
She hosted the Jingle Fest Tournament and a thank you to Shawn Green for
working with Connie on the tournament.
EL SEGUNDO CITY COUNCIL MEETING MINUTES
DECEMBER 21, 2021
PAGE 5
Page 22 of 199
Council Member Nicol — Shout out to Kiwanis and the POA for this year's Santa's
Sleigh event. Merry Christmas to all and Happy Holidays.
Council Member Pirsztuk — For a future agenda, would like a discussion
regarding creating a park development fee and thanked all those involved in the
Candy Cane Lane event. Wished everyone a Merry Christmas and a Happy
2022.
Mayor Pro Tern Pimentel — Mentioned the James Webb Telescope will go up on
Christmas Eve morning, Transportation Committee was dark this month,
redistricting moves El Segundo to South Bay Assembly District and for County
we move to District 2, commended the Fire Department on a responding to call
after the opening of Candy Cane, exceptional service.
Mayor Boyles — Desalination will be discussed at the West Basin's Board
meeting tomorrow night, commended the Chamber on another great parade and
attended the ESP Volunteer luncheon (El Segundo Police Volunteers).
11. Variances for Mr. S Claus
(Fiscal Impact: None)
Council Discussion
MOTION by Council Member Pirsztuk, SECONDED by Council Member Nicol
approving all variances for Mr. S Claus. MOTION PASSED BY UNANIMOUS VOICE
VOTE. 5/0
REPORTS — CITY ATTORNEY — Happy Holidays and Merry Christmas to all.
J. REPORTS/FOLLOW-UP — CITY MANAGER — Gave an overview on items
coming up on agendas, mentioned the days facilities will be closed during the
holidays, questions check the website and stated the next Council Meeting will
be held January 18, 2022.
MEMORIALS — None
Adjournment at 7:11 PM
Tracy Weaver, City Clerk
EL SEGUNDO CITY COUNCIL MEETING MINUTES
DECEMBER 21, 2021
PAGE 6
Page 23 of 199
{.,rVoy City Council Agenda Statement
ELSEGUNDO Meeting Date: January 18, 2022
Agenda Heading: Consent
Item Number: B.6
TITLE:
Warrant Demand Register for December 13, 2021 through January 04, 2022
RECOMMENDATION:
Ratify payroll and employee benefit checks; checks released early due to
contracts or agreements; emergency disbursements and/or adjustments; and,
wire transfers.
2. Approve Warrant Demand Register numbers 12A and 1213: warrant numbers
3038604 through 3038823, and 9002323.
FISCAL IMPACT:
The warrants presented were drawn in payment of demands included within the FY
2021-2022 Adopted Budget. The total of $2,781,237.64 ($1,150,020.24 in check
warrants and $1,631,217.40 in wire warrants) are for demands drawn on the FY 2021-
2022 Budget.
BACKGROUND:
California Government Code Section 37208 provides General Law cities flexibility in
how budgeted warrants, demands, and payroll are audited and ratified by their
legislative body. Pursuant to Section 37208 of the California Government Code,
warrants drawn in payments of demands are certified by the City's Chief Financial
Officer and City Manager as conforming to the authorized expenditures set forth in the
City Council adopted budget need not be audited by the City Council prior to payment,
but may be presented to the City Council at the first meeting after delivery.
In government finance, a warrant is a written order to pay that instructs a federal, state,
county, or city government treasurer to pay the warrant holder on demand or after a
specific date. Such warrants look like checks and clear through the banking system like
checks. Warrants are issued for payroll to individual employees, accounts payable to
vendors, to local governments, and to companies or individual taxpayers receiving a
Page 24 of 199
Warrant Demand Register
January 18, 2022
Page 2 of 2
refund.
DISCUSSION:
The attached Warrants Listing delineates the warrants that have been paid for the
period identified above. The Chief Financial Officer certifies that the listed warrants
were drawn in payment of demands conforming to the adopted budget and that these
demands are being presented to the City Council at its first meeting after the delivery of
the warrants.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 5: Champion Economic Development and Fiscal Sustainability
Objective 5B: El Segundo approaches its work in a financially strategic and responsible
way.
PREPARED BY:
Wei Cao, CPA, CPFO, Management Analyst
REVIEWED BY:
Joseph Lillio, Chief Financial Officer
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. Register 12a Summary pages
2. Register 12b summary pages
Page 25 of 199
3038604 - 3039735
13002323 -
D01
f04
IDS
ton
169
110
fir
112
114
115
Ila
117
118
119
720
121
122
T23
124
125
i26
125
i29
130
131
202
701
302
405
Sat
502
503
Sos
601
cot
a03
701
T02
703
704
708
GENERAL WNO
TRAFFIC SAFETY FUND
STATE GAS TAX FUND
ASSOCIATES RECREATION ACTIV41ES FUND
ASSET FORFEITu1tE FUND
MCAuRE"R'
COMM. REVEL. SLOCtS GRANT
PROP"A"TRANSPORTATION
PROP "C"TRANSPORTATION
AIR OVALITY INVESTMENT PROGRAM
HOME SOUND INSTALLATION FUND
HYPERION MITIGATION FUND
TOAARTiCL£ 3 - SIR 871 BIKEWAY FUND
MTA GRANT
C.O.P.S. FUND
FEMA
LAW A FUND
PSAF PROPERTY TAX PUBLIC SAFETY
FEDERAL GRANTS
STATE GRANT
AP CUPA PROGRAM OVERSIGHT SURCHARGE
56-1
CERTIFIEDACCESS SPECIALIST PROGRAM
AFFORDABLE HOUSENG
COUNTY STORM WATER PROGRAM
ASSESSMENT DISTRICT 073
CAPITAL IMPROVEMENT FUND
INFRASTRUCTURE REPLACEMENT POND
FACILITiFS MAINTENANCE
WATER knit-ITY FUND
WASTEWATER FUND
GOLFCOURSEFUND
SOLID WASTF FUND
EOVIPMENT REPLACEMENT
LIABILITY INSURANCE
WORKERS COMP. RF.SERVEhNSURANCE
RETIRED FMP- INSURANCE
EXPENDABLE TRUST FUND -DEVELOPER FEES
EXPENDABLE TRUST FUND - OTHER
CULTURAL. DEVELOPMENT
OUTSIDE SERVICES TRUST
TOTAL WARRANTS
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
Information on actual expenditures Es available in the Oireclor of Finarr Ws office In She
City of E3 Segundo.
I Certify as to the IrMaysoy of the Demands and the avallablllty of fund for payment thereof.
For Approvai: Regular checks held for City council authorinbon to WeaSe.
CODES:
C)TY OF EL SEGUNDO
WARRANTS TOTALS 13Y FUND
DATE OF APPROVAL: AS OF D1I04r22 REGISTER M 12A
669,012.1i
15,107.1 Q
88.28
12.600.00
11,108.00
21,978.78
21,039.61
30.10
115.572.29
6,000.00
1,540.60
11,fiR0.52
546.6C /
R = Computer generated checks for all non-emergencylurgency payments for materials, supplies and
services in support of City Operations
For Ratification:
A = Payroll and Employee Benefit checks
VOID CHECKS DUE TO ALIGNMENT:
NIA
VOID CHECKS DUI: TO INCORRECT CHECK DATE:
VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR:
AP- U A Computer generated Early Release disbursements andlor adjustments approved bythe City
Manager. Such as: payments for ulility services, petty cash and employee travel expense NOTES
reimbursements, various refunds, contract employae sarvices consistent glib current contractual
agroamenis, instances wham prompl payment discounts can be o4tained or fate payment pon, Ilies
N W �can be avolded ni whon a situation arises that the City Manager approves.
Handmi€fart Early Rel se dis rsemems dlot adjustments approved by the City Manager- Kca
Cf31EF FINANCIAL OFFICER � € CITY MANAGER� ` }� wDATE: DATE: (6� �S 1I IY/ .
M
rn
O
CD
N
O
(1S
d
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
12/13121 THROUGH 12/19/21
Date
Ea„ee
12/13/2021
IRS
231,185.18
12/13/2021
Employment Development
4,074.79
12/13/2021
Employment Development
50,509.19
12/15/2021
Cal Pers
13,522.02
12/15/2021
Cal Pers
27,453.54
12/15/2021
Cal Pers
39,661.88
12/15/2021
Cal Pers
43.522.27
12115/2021
Cal Pers
63,575.20
12/15/2021
Cal Pers
52,976,23
12115/2021
Cal Pers
3,296.92
12/15/2021
California EDD
7,341.72
12/16/2021
Cal Pers
13,501,26
12/16/2021
Cal Pers
27,294.52
12/16/2021
Cal Pers
37,123.04
12/16/2021
Cal Pers
43,442.40
12/16/2021
Cal Pers
64,115.70
12/16/2021
Cal Pers
52,908.60
12/1612021
Cal Pers
3,296.92
12/06/21-12/12121
Workers Comp Activity
24,611.43
12/06/21-12/12/21
Liability Trust - Claims
34,071.99
12/06/21-12/12/21
Retiree Health Insurance
11,521,34
DATE OF RATIFICATION: 12/20/21
TOTAL PAYMENTS BY WIRE:
849,006.14
Certified as to the accuracy of the wire transfers by:
Treasury & Customer ervices Manager Date
Date
?,-Z7
Date
Descrir)tion
Federal941 Deposit
State SDI payment
State PIT Withholding
EFT Retirement Safety-Fire-PEPRA New 25020
EFT Retirement Safety-Police-PEPRA New 25021
EFT Retirement Misc - PEPRA New 26013
EFT Retirement Misc - Classic 27
EFT Retirement Safety Police Classic - 1 st Tier 28
EFT Retirement Safety Fire- Classic 30168
EFT Retirement Sfty Police Classic-2nd Tier 30169
Reconciliation payment
EFT Retirement Safety-Fire-PEPRA New 25020
EFT Retirement Safety-Police-PEPRA New 25021
EFT Retirement Misc - PEPRA New 26013
EFT Retirement Misc - Classic 27
EFT Retirement Safety Police Classic - 1st Tier 28
EFT Retirement Safety Fire- Classic 30168
EFT Retirement Sfty Police Classic-2nd Tier 30169
SCRMA checks issued, less Swiss Re check reimbursement
Claim checks issued/(voided)
Health Reimbursment checks issued
849,006.14
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
P:1City Treasurer4Wire TransferslWEre Transfers 07-01-21 to 6-30-22 12/20/2021 111
M
rn
0
rl—
a�
o_
CITY OF EL SEGUNDO
WARRANTS TOTALS BY DEPARTMENT
AS OF 01 /04/22
REGISTER # 12A
DEPT#
NAME TOTAL
GENERAL FUND DEPARTMENTAL EXPENDITURES
GENERAL. GOVERNMENT
1101
City Council
95.56
1201
City Treasurer
1300
City Clerk
2101
City Manager
115.31
2102
Communications
6,033.00
2201
City Attorney
7,312.50
2401
Economic Development
7,300.00
2402
Planning
632.18
2500
Administrative Services
66,810.18
2601
Government Buildings
17,277.39
2700
Community Outreach/Planning
3,43420
2900
Nondepartmental
7,109.98
6100
Library
13,911,65
130,031,95
PUBLIC SAFETY
3100 Police 433,813.62
3200 Fire 38,141.58
2403 Building Safety
2404 Ping/Bldg Sfty Administration 6,892.91
478,WA 1
PUBLIC WORKS
4101
Engineering
10,062.47
4200
Streets/Park Maintenance
29,359.83
4300
Wastewater
20,373.50
4601
Equipment Maintenance
4,007.60
4801
Administration
63,803,40
COMMUNITY DEVELOPMENT
5100,5200
Recreation & Parks
19,364.63
5400
Centennial
19,364.63
EXPENDITURES
CAPITAL IMPROVEMENT
11,108.00
ALL OTHER ACCOUNTS
185,834.34
TOTAL WARRANTS
883,990.43
Page 28 of 199
3038736 - 3038823
001
GENERAEFUND
104
TRAFFIC SAFETY FUND
IDS
STATE GAS TAX FUND
tog
ASSOCIATED RECREATION ACTIVITIES FUND
109
ASSET FORFE1TuAX FUND
110
MEAURE-W
III
COMM. DEVEL. BLOCK GRANT
112
PROP `A' TRANSPORTATION
114
PROP'C' TRANSPORTATION
115
AIR QUALITY INVESTMENT PROGRAM
716
HOME SOUND INSTALLATION FUND
117
HYPERION MITIGATION FUND
118
TDA ARTICLE 3- S6 a21 DIKEWAY FUND
119
MTA GRANT
120
CO.P,S.FUNO
121
FEMA
122
LAW,A, FUND
123
PSAF PROPERTY TAX PUBLIC SAFETY
124
FEDERAL GRANTS
125
STATE GRANT
126
Alp CUPA PROGRAM GVERSIGHT SURCRARGE
126
SS-1
129
CERTIFIED ACCESS SPECIALIST PROGRAM
130
AFFORDABLE HOUSING
131
COUNTY STORM WATER PROGRAM
202
ASSESSMENT DISTRICT a73
301
CAPITAL IMPROVEMENT FUND
302
INFRASTRUCTURE REPLACEMENT FUND
405
FACILITIES MAINTENANCE
501
WATER UTIUTY FUND
S02
WASTEWATER FUND
503
GOLF COURSE FUND
505
SOLID WASTE FUND
601
EQUIPMENT REPLACEMENT
602
LIABILITY INSURANCE
603
WORKERS COMP, RESERVEINSURANCE
701
RETIRED EMP. INSURANCE
702
EXPENDABLE TRUST FUND. DEVELOPER FEES
703
EXPENDABLE TRUST FUND -OTHER
704
CULTURAL DEVELOPMENT
708
OUTSIDE SERVICES TRUST
TOTAL WARRANTS
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
10IORTIallm on actual expencilures is availatlle In the Dkeclor of Financa's Office in fhe
City Of FI Segundo.
I certify as It the accuracy of the Demands and the availability of fund lorpaymenl Ihereol.
Far Approval: Regular checks held for City council aulhonzallon la release.
CODES:
CITY OF EL SEGUNDO
WARRANTS TOTALS BY FUND
149,063.94
5,003,00
1,092.00
2.80
37,631,71
6,555 00
8.719.26
47,033.25
49,16
207.19
1,500.00
3,29250
$ 261,029.81
R = Computer generated checks for all rl rnarnergenuylurgency payments for matanal, suppbas and
services in supporl Of City Operations
FOr Ratification:
A = Payroll and Employee Benefit checks
AP-U. COmpulergenerated Eady Release disbursements andloradjuslmems approved Lytha City
Manager. Such es; payments for utility services, petty cash and employee navel expense
reimEurSemen(s. various refunds, contract employee services rnnsislenl with current cantracluat
agreements, instances wflere prompt payment diseounls can be obtained er late payment panaf es
H = �can be avoided or when a situalion wises that the City Manager approves.
Hendwrillen Early RINe se tlisburs ersls a r adjuslmems approved by the Clty Manager,
CHIEF FINANCIAL OFFICER CITY MANAGER
DATE: DATE;
PATE OF APPROVAL: AS OF 0144t22 REGISTER III 12B
VOID CHECKS DUE TO ALIGNMENT:
NIA
VOID CHECKS DUE TO INCORRECT CHECK DATE:
VOID CHECKS DUE TO COMPUTER SOFTWARE ERROR:
NOTES
Page 29 of 199
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
12/20/21 THROUGH 12/26/21
_ Date
payee
12/22/2021
Dept. of Health Care Svcs
12/24/2021
IRS
12/2412021
Employment Development
12/24/2021
Employment Development
12/24/2021
Mission Square
12/24/2021
Mission Square
12/2412021
Mission Square
12/13/21 -12/19/21
Workers Comp Activity
12/13/21-12/19/21
Liability Trust - Claims
12/13/21-12119/21
Retiree Health Insurance
DATE OF RATIFICATION: 12/27121
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by:
Services Manager
City
7,051.62
449,702.44
5,721,77
113, 559.92
92, 068.38
1,198.62
550.00
46,518.81
65,839.70
0.00
782,211.26
Date
JJ
C n ^.
Date �C!
Date
Description
Ground EMT Transport Q3-21
Federal 941 Deposit
State SDI payment
State PIT Withholding
457 payment Vantagepoint
401(a) payment Vantagepoint
IRA payment Vantagepoint
SCRMA checks issued, less Swiss Re check reimbursement
Claim checks issued/(voided)
Health Reimbursment checks issued
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo,
782,211.26
PACity TreasurerlWire Transfers\Wire Transfers 07-01-21 to 6-30-22 12/27/2021 PYle 30 of 199
CITY OF EL SEGUNDO
WARRANTS TOTALS BY DEPARTMENT
AS OF 01/04/22
REGISTER # 12B
DEPT#
NAME
TOTAL
GENERAL FUND DEPARTMENTAL EXPENDITURES
GENERAL GOVERNMENT
1101
City Council
1201
City Treasurer
231.30
1300
City Clerk
2101
City Manager
775.41
2102
Communications
1,762.80
2201
City Attorney
2401
Economic Development
4,615.00
2402
Planning
834.56
2500
Administrative Services
6,556.05
2601
Government Buildings
38,117,91
2700
Community Outreach/Planning
12,884.61
2900
Nondepartmental
1,092.00
6100
Library
10,922.68
4,011,21
81,803.53
PUBLIC SAFETY
3100
Police
459.36
3200
Fire
9,419.32
2403
Building Safety
500.00
2404
Ping/Bldg Sfty Administration
3,218 78
13,597.46
PUBLIC WORKS
4101
Engineering
1,648,68
4200
Streets/Park Maintenance
9,632.91
4300
Wastewater
30,193.80
4601
Equipment Maintenance
25,961.36
4801
Administration
44.56
67,481.31
COMMUNITY DEVELOPMENT
5100,5200
Recreation & Parks
8,820.76
5400
Centennial
8,820.76
EXPENDITURES
CAPITAL IMPROVEMENT
6,555.00
ALL OTHER ACCOUNTS
82,771 75
TOTAL WARRANTS
261,029.81
{.,rVoy City Council Agenda Statement
ELSEGUNDO Meeting Date: January 18, 2022
Agenda Heading: Consent
Item Number: B.7
TITLE:
Resolution Approving Design and Plans for Sewer Inspection Project
RECOMMENDATION:
Adopt Resolution approving design and plans for the Sewer Closed Circuit
Television Inspection Project, Project No. PW 21-12.
2. Authorize staff to advertise the Sewer Closed Circuit Television Inspection
Project for bids.
FISCAL IMPACT:
Included in Adopted FY 2021/22 Budget
Amount Budgeted: $285,000
Additional Appropriation: No
Account Number(s): 502-400-8204-8647
BACKGROUND:
Approximately every ten years, the City hires a contractor to perform Closed Circuit
Television (CCTV) inspections to monitor pipe conditions and identify defects of the
existing underground sanitary sewer collection system. This will allow staff to establish
and prioritize future projects for rehabilitation of the existing underground sanitary sewer
system. The last sanitary sewer CCTV inspection project occurred in 2011 and most of
the identified defects have been repaired, with total repair work anticipated to be
complete by the end of this year.
DISCUSSION:
This proposed project will provide the needed information so that any needed repair to
the underground sanitary sewer collection system can be prioritized, planned, designed,
Page 32 of 199
Sewer Inspection Project
January 18, 2022
Page 2 of 2
and done as part of future capital improvement projects.
Staff recommends City Council to approve the recommended actions as noted. With the
City Council's authorization, the anticipated schedule for this project is as follows:
January 2022: Project Bid
March 2022: Contract Award
April 2022: Begin the Work
August 2022: Project Completion
CITY STRATEGIC PLAN COMPLIANCE:
Goal 1: Enhance Customer Service, Engagement, and Communication; Embrace
Diversity, Equity, and Inclusion
Objective 1A: El Segundo provides unparalleled service to internal and external
customers.
Goal 4: Develop and Maintain Quality Infrastructure and Technology
Objective 4A: El Segundo's physical infrastructure supports an appealing, safe and
effective community.
PREPARED BY:
Floriza Rivera, Principal Civil Engineer
REVIEWED BY:
Elias Sassoon, Public Works Director
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. Vicinity Map - Sewer Inspection Project
2. Location Map - Sewer Inspection Project
3. Resolution for Sewer Inspection Project
Page 33 of 199
Vicinity Map
ELEGUNDO Citywide Sewer Closed Circuit Television (CCTV) Inspection Project
1-•�• T Ill, F1 Pr 73
E Wal nett .Ave
E Sycaniore Ave '
E Maple Aire
El Segundo
j sn High 7)
n Schaal
t' E Mariposa Ave T
--••�
Recrettian
j ElSegundo
Park
M
4 —...I
{.t}
E Grand Ave
�}
LL
.W Grand Ave
V
E Franklin Ave
{
a
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—
— w-E EI Segundo Bkvd
C hey ron
Raytheon Spa=e
Park
L
nd is a Lur ne
k
Syshe m s
1 �
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{ V Lakes
all Course
1
j, Plaza El
+"Segundo
{4 �
35th 8t
aJOE
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d0 -2 27th St
i s - klHagv
Lena
W 111th St Schc
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LosAngeles ---
Air Force
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4
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6,018.7 1 1 0 3,009.33 6,018.7 Feet DISCLAIMER: The information shown on this map was compiled from different GIS
sources. The land base and facility information on this map is for display purposes only
and should not be relied upon without independent verification as to its accuracy. The City
of El Segundo will not be held responsible for any claims, losses or damages resulting
WGS_1984_Web—Mercator _Auxiliary_Sphere from the use of this map.
F
Page 34 of 199
Location Map
Ei`�EGUND° Citywide Sewer Closed Circuit Television (CCTV) Inspection Project
, —E Imperial Aw ti
t3i{iji I
I'
I
EWlalnutAve
E Syr cakrore Ave
E Maple Ave
EI ;...fuiitJci
A �:tilr•I
e E Mariposa Ave
fetir�Lltlon y
E159g"irlde Park, w
W Grand Ave t E Grand Ave 01
E Franklin Ave
f
AtW C° way
r%
rn
C•
0" a
at a
{ z
z
ti z LoSAiijblo
AI, forl.o
K OJ6r
a
RaythQan Spx,a L Lt Sing,
and Air urnr
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tf
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t LJu• .
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°0 0 27th St ,
is L 4
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m
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,018.7 0 3,009.33 6,018.7 Feet DISCLAIMER: The information shown on this map was compiled from different GIS
sources. The land base and facility information on this map is for display purposes only
and should not be relied upon without independent verification as to its accuracy. The Cit
of EI Segundo will not be held responsible for any claims, losses or damages resulting
IGS_1984_Web_Mercator_Auxiliary_Sphere from the use of this map.
I
ram---------�--- -�=-r�w1r
- 4
Li $RQtJ1G �.
r..J r:.
Legend
— City Boundary
0 Project Region
Notes
RESOLUTION NO.
A RESOLUTION APPROVING THE DESIGN AND PLANS
FOR THE SEWER CLOSED CIRCUIT TELEVISION (CCTV)
INSPECTION PROJECT PURSUANT TO GOVERNMENT
CODE SECTION 830.6 AND ESTABLISHING A PROJECT
PAYMENT ACCOUNT.
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. The City Engineer prepared specifications requesting the Sewer CCTV
Inspection Project (the "Project"). These are complete. Bidding for the
Project may begin;
B. The City Council wishes to obtain the immunities set forth in Government
Code § 830.6 with regard to the plans of the Project.
SECTION 2: Design Immunity; Authorization.
A. The design and plans for the Project are determined to be consistent with
the City's standards and are approved.
B. The design approval set forth in this Resolution occurred before actual
work on the Project commenced.
C. The approval granted by this Resolution conforms with the City's General
Plan.
D. The City Engineer, or designee, is authorized to act on the City's behalf in
approving any alterations or modifications of the design and plans
approved by this Resolution.
E. The approval and authorization granted by this Resolution is intended to
avail the City of the immunities set forth in Government Code § 830.6.
SECTION 3: Project Payment Account. For purposes of the Contract Documents
administering the Project, the City Council directs the City Manager, or designee, to
establish a fund containing sufficient monies from the current fiscal year budget to pay
for the Project ("Project Payment Account") following receipt of bids. The Project
Payment Account will be the sole source of funds available for the Contract Sum, as
defined in the Contract Document administering the Project.
SECTION 4: Electronic Signatures. This Resolution may be executed with electronic
signatures in accordance with Government Code §16.5. Such electronic signatures will
be treated in all respects as having the same effect as an original signature.
Resolution No.
Page 1 of 2
Page 36 of 199
SECTION 5: Signature Authority. The Mayor, or presiding officer, is hereby authorized
to affix his signature to this Resolution signifying its adoption by the City Council of the
City of El Segundo, and the City Clerk, or her duly appointed deputy, is directed to attest
thereto.
SECTION 6: Effective Date. This Resolution will take effect immediately upon adoption
and will remain effective unless repealed or superseded.
SECTION 7: City Clerk Actions. The City Clerk will certify to the passage and adoption of
this Resolution, enter it in the City's book of original Resolutions, and make a record of
this action in the meeting's minutes.
PASSED AND ADOPTED this day of 12022.
Drew Boyles, Mayor
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of El Segundo, California, hereby certify
that the whole number of members of the City Council of the City is five; that the
foregoing Resolution No. was duly passed and adopted by said City
Council, approved and signed by the Mayor of said City, and attested to by the City
Clerk of said City, all at a regular meeting of said Council held on the day of
, 2022, and the same was so passed and adopted by the following
roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Resolution No.
Page 2 of 2
Page 37 of 199
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
MARK HENSLEY, CITY ATTORNEY
Joaquin Vazquez, Deputy City Attorney
Resolution No.
Page 3 of 2
Page 38 of 199
{:ICVoy
EL E UND
TITLE:
City Council Agenda Statement
Meeting Date: January 18, 2022
Agenda Heading: Consent
Item Number: B.8
Construction Contract with FS Contractors Inc. for FY 2021-2022 Annual Concrete
Improvements Project
RECOMMENDATION:
1. Reject Minako America Corporation's bid as nonresponsive.
2. Authorize the City Manager to execute a standard Public Works Construction
Contract with FS Contractors, Inc. for $250,981 for the FY 2021-2022 Annual
Concrete Improvements Project (Project No. PW 21-10), and authorize an
additional $49,000 as contingency funds for potential unforeseen conditions.
FISCAL IMPACT:
Included in Adopted FY 2021-2022 Budget
Amount Budgeted: $300,000
Additional Appropriation: None
Account Number(s): 106-400-8203-8606 (Sidewalk Repair — Gas Tax Fund)
301-400-8203-8705 (Sidewalk Repair— CIP Fund)
BACKGROUND:
On August 17, 2021, the City Council adopted the plans and specifications for the FY
21/22 Annual Concrete Improvements Project (Project) to repair defective sidewalks,
driveway approaches, curbs and gutters throughout the City, and authorized staff to
advertise this project for construction. Subsequently, this project was advertised and on
September 7, 2021, the City Clerk received and opened two bids as follows:
1. Minako America Corporation dba Minco Construction $211,985
2. FS Contractors, Inc. $250,981
Page 39 of 199
Award FY 2021-2022 Annual Concrete Improvements Project
January 18, 2022
Page 2 of 3
At that time, Minako America Corporation dba Minco Construction (Minco) was found to
be the lowest responsive and responsible bidder. On October 5, 2021, the City Council
authorized the City Manager to execute a construction contract with this construction
company.
On November 22, 2021, the Department of Industrial Relations (DIR) informed staff that
its enforcement department had determined. in its case no. LB6333, that Minco had
violated Labor Code section 1777.5. This attached August 11, 2021 DIR decision imposes a
penalty of a one-year debarment, beginning November 11, 2021, from working on California public
works projects in accordance with Labor Code section 1777.1, which prohibits a debarred party from
bidding on or being awarded a contract for a public works project. Accordingly, the City, as of
November 11, 2021, has been legally precluded from awarding and entering into the subject contract
to Minco (Lab. Code, § 1777.1, subd. (a)). Further, any agency who proceeds with public
works projects with Minco is subject to civil penalties.
DISCUSSION:
On November 22, 2021, while the contract with Minco had not yet been finalized, staff
informed Minco of the DIR's notification and the fact that the construction contract with
this firm would not be executed, in accordance with the DIR decision.
Subsequently, staff contacted FS Contractors, Inc. (FS Contractors), the apparent
second lowest bidder. This firm agreed to a 90-day extension to the validity of their bid
proposal. FS Contractor's proposal would have expired December 6, but is now valid
until March 6, 2022. Given the circumstances, FS Contractors is the apparent lowest
responsive and responsible bidder at this time. Their state license and DIR registration
are in good standing, and they have satisfactorily completed similar projects for the City
of El Segundo, the County of Los Angeles and the Cities of Santa Clarita, West
Hollywood, Duarte, and Claremont.
At this time, staff would like to respectfully ask City Council to approve the
recommended actions as noted. With the City Council's authorization, the anticipated
schedule for this project is as follows:
January 2022: Contract Award
March 2022: Begin Construction
May 2022: Project Completion
CITY STRATEGIC PLAN COMPLIANCE:
Goal 1: Enhance Customer Service, Engagement, and Communication; Embrace
Diversity, Equity, and Inclusion
Objective 1A: El Segundo provides unparalleled service to internal and external
customers.
Page 40 of 199
Award FY 2021-2022 Annual Concrete Improvements Project
January 18, 2022
Page 3 of 3
Goal 4: Develop and Maintain Quality Infrastructure and Technology
Objective 4A: El Segundo's physical infrastructure supports an appealing, safe and
effective community.
PREPARED BY:
Floriza Rivera, Principal Civil Engineer
REVIEWED BY:
Elias Sassoon, Public Works Director
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. Vicinity Map PW 21-10
2. Location Map PW 21-10
3. Letter from DIR re Minco Debarment
4. Public Works Contract for FS Contractors PW 21-10
5. Pages from Decision LB-6333
Page 41 of 199
Vicinity Map
ELEGUNDO PW 21-10: FY 21 /22 Annual Concrete Improvements
E Wal nut Ave
E SycaniaFeAv
~.� E Mapl a Ave
El Segunck)
I High
M ; School Z
_ E MaFiposaAv
n
� c3
Recreation v,
j ElSegundo Park
0
� Grand Ave E Fand Ave a
]C
E FFanklin Ave
E
W 111th St
D
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y C
jr
C} '�
LosAngele a�
R U3 Air Forceru
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olf Course
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Seg u ndu
I.
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27111 st
7 foe Marine Ave
o4
Marine
Avenue
Pv rk
6,018.7 1 1 0 3,009.33 6,018.7 Feet DISCLAIMER: The information shown on this map was compiled from different GIS
sources. The land base and facility information on this map is for display purposes only
and should not be relied upon without independent verification as to its accuracy. The City
of El Segundo will not be held responsible for any claims, losses or damages resulting
WGS_1984_Web—Mercator _Auxiliary_Sphere from the use of this map.
Le
fd
S
Page 42 of 199
ELSEGUNDO Location Map
PW 21-10: FY 21/22 Annual Concrete Improvements Project
imperial lal flvr
WV 4
ImPerEai 1-lw�----,.._.._.._.._. kVer } �_-
r '•� W Imperial Ave E Imperial Ave Eo
an _
WAca Ave r` Acacia Ave
� 4
G ca fL ,, en E Walt we
W WalnutAveca
a�
VL 2
°p W SycamoreAMt EBycamareL40 •E camF
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Ln
j I:sn maple Ave E Maple Ave .A
E ;' r= r G
W O 3 E Oak Awe o sit E Ave
IWD iL_ o
j wEr
W Balm Avem El Segundo o � Meet E Palm Ave
Richmond Library High School
j Street Park Elementaryt Elm A
i..T Elementary
Vw Mariposve - E Mariposa Ave
c 06
j S Vw Ie Ave E Pine "� v, an
(n "� Z
o R,ecr-awn E EISe undo ra
I 0ol4w EI Segundo "' Park g Holly Awe- e -
y Q F,IFJdIe
I._.._.._ Sch„ I -
a Y us
�V Ftnihkiln Ave fl
.................1 Vy €I Segundo Blvd
a�
t
0
Park
E Grand Ave
Ift
w
-
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Anthony
r
o
£
E Franklin Avt
E El Segundo Blvd
C he,,ron
h
Empbyree
Pirk.
c9
0
3,009.3 0 1,504.66 3,009.3 Feet DISCLAIMER: The information shown on this map was compiled from different GIS
sources. The land base and facility information on this map is for display purposes only
and should not be relied upon without independent verification as to its accuracy. The City
of EI Segundo will not be held responsible for any claims, losses or damages resulting
WGS_1984_Web_Mercator_Auxiliary_Sphere from the use of this map.
Legend
-•• City Boundary
0 Concrete Repair Areas
Notes
STATE OF CALIFORNIA
Gavin Newsom, Governor
DEPARTMENT OF INDUSTRIAL RELATIONS
Division of Labor Standards Enforcement
7575 Metropolitan Drive, Suite 210
San Diego, CA 92108-4424
Tel: (619) 767-2023
Fax: (619) 767-2026
Lance A. Grucela
Staff Attorney
Lifan Xu
November 22, 2021
City Engineer
City of El Segundo Department of Public Works
350 Main Street
El Segundo, CA 90245 via US Mail and email to lxukelsegundo.org
Re: Prime Contractor: Minako America Corporation dba Minco Construction
Project: FY 20/21 Annual Concrete Improvements Project
Subject: Notice of Debarred Contractor
Mr. Xu:
Pursuant to Labor Code section 1777.1(f) and California Code of Regulations, Title 8, section 16801(a)(K),
please be advised the following contractor(s), which have been awarded a contract for the FY 20/21 Annual
Concrete Improvements Project for the City of El Segundo have been debarred:
MINAKO AMERICA CORPORATION dba MINCO CONSTRUCTION; AND REFAAT
HILMAY MINA, an individual, an individual and as RMO/CEO/President (collectively referred
to as "Minco")
The attached Decision Re: Debarment became effective on September 27, 2021, and provides that Minco
and any firm, corporation, partnership, or association in which those individuals or entities have any interest
as defined in Labor Code section 1777.1, or substantial interest as defined by California Code of
Regulations, Title 8, section 16800, shall be ineligible to either bid on, be awarded a contract for, or perform
work on any public works project for a period of one year. (Also see Pub. Contract Code § 6109.)
As a result of the debarment, Minco is disqualified from registering as a public works contractor with the
Department of Industrial Relations. Registration is a statutory perquisite to bid on or be engaged in the
performance of any contract for public works. (Lab. Code § 1771.1(a).) Please be further advised that an
awarding body that enters into a contract with or permits an unregistered contractor to engage in the
performance of any public work is subject to civil penalties of $100.00 for each day of violation. (Lab.
Code §§ 1773.3, subd. (c)(1), (d).) The Labor Commissioner's Office wishes to respectfully alert the City
of this potential liability if Minco were to engage in the performance of any public works projects during
this unregistered debarment period.
Page 44 of 199
City of El Segundo
Notice of Debarred Contractor
November 22, 2021
Page 2 of 2
The Labor Commissioner's Office is committed to promoting compliance with workplace protections for
vulnerable workers, which also levels the playing field and supports responsible, law-abiding contractors.
We hope to continue in strong partnership with the City toward these worthy goals.
Sincerely,
ance A. Grucela
Attorney for the Labor Commissioner
Encl.
Cc: Mark D. Hensley, City Attorney, via email only to mhensleykhensleylaw roue. coin
Page 45 of 199
I STATE OF CALIFORNIA
DEPARTMENT OF INDUSTRIAL RELATIONS
2 DIVISION OF LABOR STANDARDS ENFORCEMENT
Patricia Salazar, Esq. (SBN 249935)
3 320 W. 4th Street, Suite 600
Los Angeles, California 90013
4 Telephone No.: (213) 897-1511
Facsimile No.: (213) 897-2877
5
Attorney for the State Labor Commissioner
6
7
8 BEFORE THE DIVISION OF LABOR STANDARDS ENFORCEMENT
9 DEPARTMENT OF INDUSTRIAL RELATIONS
10 FOR THE STATE OF CALIFORNIA
11
12 In the Matter of the CASE NO.: LB6333
Debarment Proceeding Against:
13 PROPOSED STATEMENT OF DECISION
RE: DEBARMENT OF RESPONDENTS
14 MINAKO AMERICA CORPORATION FROM PUBLIC WORKS PROJECTS
DBA MINCO CONSTRUCTION; REFAAT AFTER ISSUANCE OF PEREMPTORY
15 HILMY MINA, WRIT OF MANDAMUS BY THE
SUPERIOR COURT OF LOS ANGELES
16 Respondents. ON MINAKO AMERICA CORPORATION
DBA MINCO CONSTRUCTION'S AND
17 REFAAT HILMAY MINA'S VERIFIED
PETITION FOR WRIT OF MANDATE
18
[Labor Code § 1777.1 ]
19
20
21 Debarment proceedings pursuant to Labor Code section 1777.11 were initiated by the
22 DIVISION OF LABOR STANDARDS ENFORCEMENT, STATE LABOR COMMISSIONER,
23 against the following named respondents in the administrative matter known as: MINAKO
24 AMERICA CORPORATION DBA MINCO CONSTRUCTION; REFAAT HILMY MINA.
25 The hearing in this matter was held in Los Angeles, California on July 24 to July 26,
26 2017, December 14 to December 15, 2017, and January 8 to January 11, 2018. Patricia Salazar,
27
28 1 Unless otherwise stated, all statutory references are to the Labor Code.
-1-
PROPOSED STATEMENT OF DECISION RE: DEBARMENT OF RESPONDENTS FROM PUBLIC WORKS
PROJECTS AFTER ISSUANCE OF PEREMPTORY WRIT OF MANDAMUS
Page 46 of 199
2
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
of the Labor Commissioner's office, served as the hearing officer.
On May 16, 2019, the Division of Labor Standards Enforcement issued a Proposed
Statement of Decision Re: Debarment of Respondents From Public Works, and Decision re:
Debarment of Respondents from Public Works Projects (collectively, the "Decision")
In the Decision, the hearing officer found that Minako America Corporation dba Minco
Construction and Refaat Hilmy Mina had:
(1) `willfully violated public works laws on at least two projects within three
years,' (2) `violated public works laws with the inten[t] to defraud on the Joint
Water Project, the Bike Parking Project, and the JOC 1029 Project,' and (3)
`knowingly committed serious violations of Labor Code section 1777.5 on the
Long Beach Main, Joint Water Project, Bike Parking Project, JOC 1029 Project,
Eastern Avenue Project, and the JOC 1026 Project. (Order2, p. 2.)
The hearing officer ordered that Minako America Corporation dba Minco Construction
and Refaat Hilmy Mina were ineligible to bid, be awarded a contract for a public works project,
or to perform work as a subcontractor on a "public works" project for two years. (AR 43.)
Accordingly, on May 16, 2019, the Labor Commissioner ordered debarment for a period of two
years.
On June 12, 2019, Minako America Corporation dba Minco Construction ("Minco");
Refaat Hilmy Mina (collectively, "Petitioners") filed its petition for writ of mandate in the matter
entitled, Minako America Corporation dba Minco Construction; and Refaat Hilmay3 Mina v.
California Department of Industrial Relations, Division of Labor Standards Enforcement and
DOES I through 20, Inclusive, Case No. 19STCP02356.
On June 25, 2019, the Court approved Petitioners' and Respondents California
Department of Industrial Relations, Division of Labor Standards Enforcement's ("Respondent"
or "DLSE") stipulation to stay the Decision pending the Court's ruling on the writ petition.
The parties filed multiple briefs from July 31, 2020 to April 6, 2021. On May 11, 2021,
2 Pagination as referenced here is based on the page numbers in the Court's Minute Order, dated May 11,
2021, which constitutes part of the "Order," as defined further below.
3 The hearing officer notes Petitioner Refaat Hilmay Mina was named as "Refaat Hilmy Mina" for the
administrative matter, Case No. L136333, but later named as "Refaat Hilmay Mina" in Case No.
19STCP02356. For purposes of clarity and consistency, and because this is a Proposed Statement of
Decision in Case No. LB6333, the hearing officer will refer to Petitioner as "Refaat Hilmy Mina."
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the court issued a Minute Order, followed on June 14, 2021 by a Peremptory Writ of Mandamus,
a Judgment granting the Peremptory Writ of Mandamus, and a Notice of Entry of Judgment
(collectively, the "Order")
I. THE COURT'S ORDER
a. Prevailing Wage Violations per Sections 1777.1(a)-(b)
In its Order, the Court found "substantial evidence" did not support the hearing officer's
findings that Petitioners committed prevailing wage violations with "intent to defraud" pursuant
to section 1777.1(a) with respect to the Joint Water Project, Bike Parking Project, and JOC 1029
Project. (Order, p. 22.) The Court further determined substantial evidence did not support the
hearing officer's findings that Petitioners committed multiple "willful" violations per section
1777.1(b) within a three-year period regarding the Joint Water Project, Bike Parking Project, and
JOC 1029 Project. (Id., pp. 22-23.)
b. The Apprenticeship Requirements of Section 1777.5
The next issue before the Court was whether substantial evidence supported the hearing
officer's findings that Petitioners committed "serious" violations of the apprenticeship
requirements of section 1777.5 with respect to Long Beach Main, Joint Water Project, Bike
Parking Project, JOC 1029 Project, Eastern Avenue Project, and the JOC 1026 Project.
The Court cited the applicable legal authority to determine whether substantial evidence
supported the hearing officer's findings of violations of the apprenticeship requirements under
section 1777.5.
Section 1777.1(d)(1) authorizes debarment "[i]n the event a contractor or subcontractor is
determined by the Labor Commissioner to have knowingly committed a serious violation of any
provision of Section 1777.5." (Order, p. 23.) "Section 1777.5 sets forth apprenticeship
requirements that apply to public contractors." (Id.) In finding whether a violation is "serious,
and in determining whether and for how long a party should be debarred for violating Section
1777.5," the Labor Commissioner "shall consider" five "circumstances." (Labor Code §
1777. 1 (d)(2)(A)-(E); see also Order, p. 23.)
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I A "knowing" violation of apprenticeship requirements of section 1777.5 is determined as
2 follows:
3 For purposes of Labor Code Section 1777.7, a contractor knowingly violates
Labor Code Section 1777.5 if the contractor knew or should have known of the
4 requirements of that Section and fails to comply, unless the failure to comply was
due to circumstances beyond the contractor's control. There is an irrebuttable
5 presumption that a contractor knew or should have known of the requirements of
Section 1777.5 if the contractor had previously been found to have violated that
6 Section, or the contract and/or bid documents notified the contractor of the
obligation to comply with Labor Code provisions applicable to public works
7 projects, or the contractor had previously employed apprentices on a public works
project.
8
(California Code of Regulations ("C.C.R."), tit. 8, § 231(h); see also Order, p. 23.)
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With the exception of the hearing officer's findings of a "history of prior
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violations," the Court found substantial evidence supported the hearing officer's findings
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that Petitioners knowingly violated section 1777.5 for all six projects. (Order, pp. 23-24.)
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The Court also found substantial evidence, with the exception of a "history of prior
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violations," supported the hearing officer's findings that Petitioners' violations of section
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1777.5 were serious. (Id., p. 24.) The Court pointed to the hearing officer's findings of
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violations under section 1777.5 as serious to include: the violations were intentional, and
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Minco failed to employ 3,300 apprentice hours depriving "apprentices of learning
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opportunities during the span of three years or more." (Id.)(citing AR 41-42; see also
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Labor Code § 1777. 1 (d)(2)(A), (C)-(E).)
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Moreover, and with the exception of a "history of prior violations," the Court
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referenced multiple examples from the administrative record in support of this same
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conclusion, including:
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• Each of the six public works contracts or bid documents notified Petitioners of
23 the obligation to comply with Labor Code provisions applicable to public
24 work projects. (Order, p. 24)(citing AR 198; 543; 820; 1081; 1214.)
25 • Petitioners' admission they failed to submit DAS 140 (Contract Award
Information) and DAS 142 (Request for Dispatch of an Apprentice) forms to
26 the union Joint Apprenticeship Training Committees. (Id.)(citing AR 21-27;
27 4439, 4697-4706.)
28 • DLSE testimony from its investigators and documentary evidence that support
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the findings of apprenticeship violations. (Id.)(citing to AR 21-27; see e.g.
DLSE Exhibits 6-42 at AR 181-1104; see also AR 4292-4362 [Chen
testimony].)
Petitioners did not "challenge or dispute this evidence in their writ briefs." (Order, p. 24.)
Petitioners contended they made a "good faith mistake" and "reasonably believed" Minco
could not request or employ union apprentices because of its non -union status. (Id.) The Court
determined substantial evidence supported the hearing officer's rejection of this argument. The
Court further concluded substantial evidence supported the hearing officer's finding that
Petitioners "knew or should have known" of the apprenticeship requirements based on the
following:
• As noted, the public works contracts or bid documents notified Petitioners of
the obligation to comply with Labor Code provisions applicable to public
works projects. (Id., p. 24)(citing AR 198; 543; 820; 1081; 1214.)
Petitioners' evidence — the DAS 140 forms — "explained the requirement that
contractors submit contract award information to `ALL applicable Apprenticeship
Committees in your craft or trade in the area of the site of the public work.
(Id.)(citing AR 41, 3201.)
This was the same evidence the hearing officer considered when weighing the first
"circumstance" of section 1777. 1 (d)(2)(A) regarding whether the violation was intentional,
which militated toward a finding of a serious violation. (AR 41-42.)
The Court then turned its attention to the second "circumstance" of section
1777. 1 (d)(2)(B) regarding whether Petitioners had committed other violations of section 1777.5.
(Order, p. 25)(citing AR 42.) For the second "circumstance," the hearing officer concluded as
follows:
The evidence also showed a history of prior violations. In addition, the evidence
demonstrates [Minco] violated this section for all six projects.
(Id., p. 25.)[Emphasis added.]
In rejecting the hearing officer's finding for this second "circumstance," the Court stated,
"[t]hus, the hearing officer found a history of prior violations `in addition' to the six projects at
issue in this case." (Id.) After requesting supplemental briefing on this specific issue, the Court
concluded substantial evidence did not support the hearing officer's findings of a "history of
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prior violations." (Id., pp. 25-26.)
The Court concluded:
Based on the foregoing, substantial evidence supports the hearing officer's
findings that Petitioners knowingly committed violations of Labor Code section
1777.5 on the Long Beach Main Project, Joint Water Project, Bike Parking
Project, JOC 1029 Project, Eastern Avenue Project, and the JOC 1026 Project.
(AR 43.) However, substantial evidence does not support the hearing officer's
finding of `a history of prior violations' of the apprenticeship requirements. (AR
42.) That finding was material to the conclusion that Petitioners committed
"serious" violations of section 1777.5. (AR 41-43.) The court does not know
whether the hearing officer would have reached the same result without such
finding. Accordingly, the matter must be remanded so that Respondent can
reconsider whether Petitioners committed serious violations of section 1777.5
without the finding of a history of prior violations. [Emphasis added.]
(Id., p. 26.)
The Court concluded substantial evidence did not support a "history of prior violations,"
which was one of the findings the hearing officer cited to in support of the second
"circumstance" under section 1777. 1 (d)(2)(B). (See Id., p. 26.) However, the Court did not reach
the same conclusion for any of the remaining four "circumstances" of section 1777.1(d)(2). The
Labor Commissioner was also required to consider the other "circumstances" in order to
determine whether there was a serious violation of section 1777.5 apprenticeship requirements.
c. The Propriety of the Penalty
Petitioners argued DLSE failed to consider mitigating factors as required by 8 C.C.R.
section 16802(a) regarding the propriety of the penalty. (Id., p. 30.) In rejecting Petitioners'
argument, the Court found the hearing officer "gave a reasoned explanation for the penalty
decision, and the extensive findings in the decision further show the basis for the penalty."
(Id.)(citing AR 41-43; AR 12-40.) The Court further noted, "[a]s required, the hearing officer
considered `the nature of the offense; the amount of underpayment of wages per worker; the
experience of the Respondent in the area of public works; and the Respondent's compliance with
Labor Code section 1776."' (Id.)(citing 8 C.C.R. § 16802(a).)
However, in ordering the two-year debarment, the Court stated the debarment penalty
was based on findings of prevailing wage violations under section 1777. 1 (a)-(b), and a finding
under section 1777.1(d)(2) of a serious violation of apprenticeship requirements per section
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1777.5. (See Id., p. 30.) The Court remanded this matter for reconsideration, stating "it seems
possible the Labor Commissioner would have reached a different decision on the penalty without
the findings under" sections 1777. 1 (a)-(b), and the finding of a "history of prior violations"
under section 1777.5. (Id., pp. 30-31.)
II. LEGAL ANALYSIS
a. The Issue
The Court ordered the hearing officer to reconsider whether the two-year debarment
penalty is proper in light of the Court's ruling under C.C.P. section 1094.5(f) that substantial
evidence did not support the hearing officer's findings of a "history of prior violations" of the
apprenticeship requirements, which finding was material to the conclusion that Petitioners
committed "serious" violations of section 1777.5. In addition, the Court ordered the hearing
officer to reconsider whether Petitioners committed serious violations of section 1777.5, without
the finding of a "history of prior violations."
b. The Hearing Officer's Reconsideration Given the Order
In finding whether a violation is "serious, and in determining whether and for how long a
party should be debarred for violating Section 1777.5," the Labor Commissioner "shall consider"
"all of the following circumstances:"
(A) Whether the violation was intentional.
(B) Whether the party has committed other violations of Section 1777.5.
(C) Whether, upon notice of the violation, the party took steps to voluntarily
remedy the violation.
(D) Whether, and to what extent, the violation resulted in lost training
opportunities for apprentices.
(E) Whether, and to what extent, the violation otherwise harmed apprentices or
apprenticeship programs.
(Labor Code § 1777.1(d)(2).)
The hearing officer's findings regarding a "history of prior violations" concerned the
second circumstance of section 1777. 1 (d)(2)(B), i.e., "[w]hether the party has committed other
violations of Section 1777.5." The hearing officer's findings concluded, "[t]he evidence showed
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a "history of prior violations," which the Court later determined was not supported by substantial
evidence.
Section 1777.1(d)(2) is one of multiple provisions found in the Prevailing Wage Law (or,
"PWL") in California. (See Azusa Land Partners v. Dep't of Indus. Rels. (2010) 191 Cal.App.4th
1, 14)("Azusa Land Partners").) In providing an overview of PWL, the California Supreme
Court states it is the Legislature's intent that the public policy of California "vigorously enforce
minimum labor standards in order to ensure employees are not required or permitted to work
under substandard unlawful conditions, and to protect employers who comply with the law from
those who attempt to gain competitive advantage at the expense of their workers by failing to
comply with minimum labor standards." (Id.)(citing Labor Code § 90.5.) (Lusardi Construction
Co. v. Aubry (1992) 1 Cal.4th 976, 985)("Lusardi").) The PWL was also enacted to protect and
benefit the workers on public works projects, the public, and are to be liberally construed. (Id.;
City of Long Beach v. Dep't of Indus. Rels. (2004) 34 Cal.4th 942, 949-950.)
In interpreting the statutory provisions at issue, the court's first task is to determine
legislative intent. (Henson v. C. Overaa & Co. (2015) 238 Cal.App.4th 184, 193)
("Henson")(discussing Labor Code section 1777.5.) To determine intent, the courts look to the
plain language of the statute which, if clear and unambiguous, will control, obviating the need
for judicial construction. (Id.) However, courts do not view the language of the statute in
isolation and, instead, construe the words of the statute in context, keeping in mind the statutory
purpose. (Id.) The courts will choose the construction that comports most closely with the
legislative intent, with a view toward promoting, not defeating, the statute's general purpose.
(Azusa Land Partners, supra, 191 Cal.App.4th at 21-22.) The drafters of PWL took into account
multiple considerations regarding apprenticeship requirements, including the basic idea of an
apprenticeship program "to allow on-the-job training for apprentices who work under the
supervision of journeymen" and "to encourage and assist persons to enter into the skilled work
force..." (See Henson at 189.)
With these principles in mind, the hearing officer addresses whether debarment is
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warranted where the Court ruled substantial evidence did not support her findings of a "history
of prior violations," and whether the hearing officer would have reached the same conclusion of
"serious" violations without it.
Section 1777.1(d)(2) requires the hearing officer consider all the "circumstances" to
determine whether Petitioners' violations were serious in supporting a finding of debarment for
violations of apprenticeship requirements under section 1777.5. The hearing officer's findings
regarding a "history of prior violations" supported one of the five circumstances articulated by
section 1777.1(d)(2). However, the finding of a "history of prior violations," assisted the hearing
officer in considering the second circumstance of section 1777. 1 (d)(2)(B), "whether the party has
committed other" section 1777.5 violations. This second "circumstance" cannot be viewed in
isolation of the other "circumstances" of section 1777.1(d)(2). (See Henson, supra, 238
Cal.AppAth at 193.)
Rather, the hearing officer's finding regarding a "history of prior violations" must be
construed in the larger context and statutory purpose of the PWL so as not to defeat the statute's
general purpose. (See Id. at 193; see also Azusa Land Partners, supra, 191 Cal.AppAth at 21-
22.) This includes the Legislature's goals behind the apprenticeship program, which is to allow
on-the-job training opportunities for apprentices, and encourage and assist persons to enter into
the skilled work force. (Henson at 189.) It also includes interpreting section 1777.1(d)(2) with
the purpose of protecting and benefitting workers on public works projects. (Lusardi, supra, 1
CalAth at 985; City of Long Beach, supra, 34 Cal.4th at 949-950.) This is consistent with the
hearing officer's other findings that Petitioners' violations were intentional, and Minco failed to
employ 3,300 apprentice hours, which deprived apprentices of learning opportunities during the
span of three years or more. (Order, p. 24.) These further support the hearing officer's findings of
other serious violations under section 1777. 1 (d)(2)(A), (D)-(E). (See AR 41-42.)
In sum, the rules of statutory construction prohibit the hearing officer from considering
one of the "circumstances" of section 1777.1(d)(2) in isolation. It also requires the hearing
officer to consider the legislative goals of PWL, including the drafters' considerations regarding
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apprenticeship requirements, and the liberal construction of PWL provisions. Accordingly, these
considerations compel the hearing officer to determine that she must consider all five
"circumstances" under Labor Code section 1777.1(d)(2) to determine whether Petitioners'
violations of apprenticeship requirements were "serious."
Moreover, with the exception of a "history of prior violations," the Court stated the other
hearing officer findings concerning the serious nature of section 1777.5 violations were
supported by substantial evidence. (See Order, p. 24.) This not only included the hearing
officer's findings that the violations were intentional, and Minco's failure to employ 3,300
apprentice hours deprived apprentices of learning opportunities during the span of three years or
more. It also included the Court's references to multiple examples from the administrative record
to support the hearing officer's, and ultimately, its conclusion, that substantial evidence supports
these other findings.
These examples include: (i) the public works contracts or bid documents on all six
projects notifying Petitioners of the obligation to comply with Labor Code provisions applicable
to public work projects; (ii) Petitioners' admission that they failed to submit DAS 140 and DAS
142 forms to the union Joint Apprenticeship Training Committees; (iii) Petitioners' evidence, the
DAS 140 Forms, which explain that contractors were required to submit contract award
information to "ALL" applicable apprenticeship committees of the craft or trade in the area of
the site of public work; and (iv) DLSE testimony from its investigators and documentary
evidence supporting the findings of apprenticeship violations. (Id., p. 24.)
The hearing officer's findings regarding a "history of prior violations" may have been
material to the conclusion that Petitioners committed "serious" violations of section 1777.5.
However, that was not the only consideration which led to this conclusion. As discussed above,
the "history of prior violations" assisted the hearing officer in considering the "second"
"circumstance" of section 1777. 1 (d)(2)(B). In weighing all the circumstances of section
1777. 1 (d)(2), however, substantial evidence supports the hearing officer's other findings that
Petitioners committed serious apprenticeship violations. These other findings were also material
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to the hearing officer's conclusion.
Accordingly, with the exception of a "history of prior violations," a debarment penalty
remains warranted where Petitioners' violations of apprenticeship requirements under section
1777.5 were serious, based on the weighing of all the other circumstances of section
1777.1(d)(2).
c. The Debarment Penalty
Next, in weighing all the circumstances, with the exception of a "history of prior
violations," the Labor Commissioner shall determine how long Petitioners should be disbarred.
Because Petitioners knowingly committed serious violations of Labor Code section 1777.5, the
Labor Commissioner may deny Petitioners "the right to bid on or to be awarded or perform work
as a subcontractor on any public works contract for a period of up to one year for the first
violation and for a period of up to three years for a second or subsequent violation." (Labor Code
§ 1777.1(d)(1).)
The hearing officer previously ordered a two-year debarment against Petitioners.
However, the Court ruled substantial evidence did not support the hearing officer's findings of
prevailing wage violations under Labor Code sections 1777. 1 (a)-(b), or the finding of a "history
or prior violations," which the hearing officer determined under one of the five circumstances
articulated in section 1777. 1 (d)(2)(A)-(E). In light of the Court's ruling regarding no substantial
evidence supported the findings of prevailing wage violations under section 1777. 1 (a)-(b), or
based on a "history or prior violations," the two-year debarment is reduced to one year.
III. CONCLUSION
Based on the substantial evidence, and in light of the Court's Order, this Proposed
Statement of Decision Re: Debarment of Petitioners from Public Work Projects is amended to
state we find that MINAKO AMERICA CORPORATION DBA MINCO CONSTRUCTION;
REFAAT HILMY MINA, knowingly committed serious violations of section 1777.5 on the
Long Beach Main Project, Joint Water Project, Bike Parking Project, JOC 1029 Project, Eastern
Avenue Project, and JOC 1026 Project.
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Debarment
"Although debarment can have a severe economic impact on contractors, it `is not
intended as punishment. It is instead, a necessary means to enable the contracting governmental
agency to deal with irresponsible bidders and contractors, and to administer its duties with
efficiency."' (Southern Cal. Underground Contractors, Inc. v. City of San Diego (2003) 108
Cal.AppAth 533, 542.) The evidence established that Minco repeatedly acted irresponsibly. With
the exception of a "history of prior violations," the evidence establishes Minco knowingly
committed serious violations of the apprenticeship requirements. Accordingly, debarment is
appropriate. The proper period of debarment for purposes of the sanctions mandated by section
1777.1 and California Code of Regulations, Title 8, Section 16802(a), is one (1) year. The
debarment applies to MINAKO AMERICA CORPORATION DBA MINCO
CONSTRUCTION; REFAAT HILMY MINA.
AMENDED ORDER OF DEBARMENT
In accordance with the foregoing, it is hereby ordered that Respondents MINAKO
AMERICA CORPORATION DBA MINCO CONSTRUCTION; REFAAT HILMY MINA,
shall be ineligible to, and shall not, bid on or be awarded a contract for a public works project,
and shall not perform work as a subcontractor on a "public works" project as defined by Labor
Code sections 1720, 1720.2 and 1720.3, for a period of one (1) year, effective 45 days after this
decision is issued by the Labor Commissioner. A one-year period is appropriate under these
circumstances where Respondents MINAKO AMERICA CORPORATION DBA MINCO
CONSTRUCTION; REFAAT HILMY MINA, knowingly committed serious violations of the
apprenticeship requirements.
This debarment shall also apply to any other contractor or subcontractor in which
MINAKO AMERICA CORPORATION DBA MINCO CONSTRUCTION; REFAAT HILMY
MINA, have any interest or for which either MINAKO AMERICA CORPORATION DBA
MINCO CONSTRUCTION; REFAAT HILMY MINA, act as responsible managing employees,
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responsible managing officers, general partners, managers, supervisors, owners, partners,
officers, employees, agents, consultants, or representatives. As defined under Labor Code
section 1777.1(h), " `Any interest' includes, but is not limited to, all instances where the
debarred contractor or subcontractor receives payments, whether cash or any other form of
compensation, from any entity bidding or performing work on the public works project, or enters
into any contracts or agreements with the entity bidding or performing work on the public works
project for services performed or to be performed for contracts that have been or will be assigned
or sublet, or for vehicles, tools, equipment or supplies that have been or will be sold, rented or
leased during the period of from the initiation of the debarment proceedings until the end of the
term of the debarment period."
Dated: August 11, 2021 (��&(J{ i
PATRICIA A
Hearing Officer
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I STATE OF CALIFORNIA
DEPARTMENT OF INDUSTRIAL RELATIONS
2 DIVISION OF LABOR STANDARDS ENFORCEMENT
Patricia Salazar, Esq. (SBN 249935)
3 320 W. 4th Street, Suite 600
Los Angeles, California 90013
4 Telephone No.: (213) 897-1511
Facsimile No.: (213) 897-1511
5
Attorney for the State Labor Commissioner
6
7
8 BEFORE THE DIVISION OF LABOR STANDARDS ENFORCEMENT
9 DEPARTMENT OF INDUSTRIAL RELATIONS
10 FOR THE STATE OF CALIFORNIA
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12 In the Matter of the CASE NO.: LB6333
Debarment Proceeding Against:
13 DECISION RE: DEBARMENT OF
RESPONDENTS FROM PUBLIC WORKS
14 MINAKO AMERICA CORPORATION PROJECTS AFTER ISSUANCE OF
DBA MINCO CONSTRUCTION; REFAAT PEREMPTORY WRIT OF MANDAMUS
15 HILMY MINA, BY THE SUPERIOR COURT OF LOS
ANGELES ON MINAKO AMERICA
16 Respondents. CORPORATION DBA MINCO
CONSTRUCTION'S AND REFAAT
17 HILMAY MINA'S VERIFIED PETITION
FOR WRIT OF MANDATE
18
[Labor Code § 1777.1 ]
19
20
21 The Proposed Statement of Decision Re: Debarment of Respondents from Public Works
22 Projects after Issuance of Peremptory Writ of Mandamus by the Superior Court of Los Angeles
23 on Minako America Corporation dba Minco Construction's and Refaat Hilmay Mina's Verified
24 Petition for Writ of Mandate, of the undersigned attorney Patricia Salazar, debarring
25 Respondents MINAKO AMERICA CORPORATON DBA MINCO CONSTRUCTION;
26 REFAAT HILMY MINA, from working on public works projects in the State of California for
27 one year, is hereby adopted by the Division of Labor Standards Enforcement as the Decision in
28
the above -captioned matter.
-1-
DECISION RE: DEBARMENT OF RESPONDENTS FROM PUBLIC WORKS PROJECTS AFTER ISSUANCE OF
PEREMPTORY WRIT OF MANDAMUM
Page 59 of 199
I This Decision shall become effective August 11 , 2021. The debarment shall
2 commence in 45 days on September 27 , 2021.
3
4 IT IS SO ORDERED.
5
Dated: 08-11-2021 STATE OF CALIFORNIA
6 DEPARTMENT OF INDUSTRIAL RELATIONS
DIVISION OF LABOR STANDARDS ENFORCEMENT
7
8 C*9
LILIA GARCIA-BROWER
10 STATE LABOR COMMISSIONER
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DECISION RE: DEBARMENT OF RESPONDENTS FROM PUBLIC WORKS PROJECTS AFTER ISSUANCE OF
PEREMPTORY WRIT OF MANDAMUM
Page 60 of 199
PUBLIC WORKS CONTRACT
BETWEEN
THE CITY OF EL SEGUNDO AND
[CONTRACTOR]
FY 2021/2022 CONCRETE IMPROVEMENTS PROJECT
PROJECT NO.: PW 21-10
This CONTRACT is entered into this 22nd day of December, 2021, by and between
the CITY OF EL SEGUNDO, a general law city and municipal corporation ("the City") and
FS Contractors, Inc., ("the Contractor").
1. WORK.
A. The Contractor will provide all work required by the Contract Documents (the
"Work"). The Contractor agrees to do additional work arising from changes
ordered by the City in accordance with the Contract Documents.
B. The Contractor and the City agree to abide by the terms and conditions
contained in the Contract Documents;
C. The Contractor will furnish all of the labor; supplies and materials;
equipment; printing; vehicles; transportation; office space and facilities; all
tests, testing and analyses; and all matters whatsoever (except as otherwise
expressly specified to be furnished by the City) needed to perform and
complete the Work and provide the services required of the Contractor by the
Contract Documents.
D. "Contract Documents" means the Notice Inviting Bids; Instructions to
Bidders; Supplementary Instructions to Bidders; Proposal; this Contract;
Standard Specifications; Supplementary Conditions; Exhibits; Technical
Specifications; List of Drawings; Drawings; Addenda; Notice to Proceed;
Change Orders; Notice of Completion; and all other documents identified in
the Contract Documents which together form the contract between the City
and the Contractor for the Work. The Contract Documents constitute the
complete agreement between the City and the Contractor and supersede any
previous agreements or understandings.
2. CONTRACT SUM. The City agrees to pay the Contractor a sum not to exceed TWO
HUNDRED FIFTY THOUSAND NINE HUNDRED EIGHTY-ONE Dollars ($250,981)
for the Work in the manner set forth in the Contract Documents. The City may adjust this
amount as set forth in the Contract Documents.
3. TIME FOR PERFORMANCE.
I
Page 61 of 199
A. The Contractor will fully complete the Work within twenty-five (25) working
days (the "Contract Time.")
B. The Contract Time will commence when the City issues a Notice to Proceed.
The Contract Documents will supersede any conflicting provisions included
on the notice to proceed issued pursuant to this Contract.
C. The Contractor may not perform any Work until:
i. The Contractor furnishes proof insurance as required by the Contract
Documents; and
ii. The City gives the Contractor a written, signed, and numbered
purchase order and notice to proceed.
D. By signing this Contract, the Contractor represents to the City that the
Contract Time is reasonable for completion of the Work and that the
Contractor will complete the Work within the Contract Time.
E. Should the Contractor begin the Work before receiving written authorization
to proceed, any such Work is at the Contractor's own cost and risk.
4. DISPUTES. Disputes arising from this contract will be determined in accordance with
the Contract Documents and Public Contracts Code §§ 10240-10240.13.
5. THIRD PARTY CLAIMS. In accordance with Public Contracts Code § 9201, the City
will promptly inform the Contractor regarding third -party claims against the Contractor,
but in no event later than ten (10) business days after the City receives such claims. Such
notification will be in writing and forwarded in accordance with the "Notice" section of
the Contract Documents. As more specifically detailed in the Contract Documents, the
Contractor agrees to indemnify and defend the City against any third -party claim.
6. TAXPAYER IDENTIFICATION NUMBER. The Contractor will provide the City
with a Taxpayer Identification Number.
7. PERMITS AND LICENSES. Unless otherwise provided, the Contractor, at its sole
expense, will obtain and maintain during the Contract Time, all necessary permits,
licenses, and certificates that may be required in connection with the Work.
8. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps,
models, photographs and reports prepared by the Contractor under the Contract
Documents are the City's property. The Contractor may retain copies of said documents
and materials as desired, but will deliver all original materials to the City upon the City's
written notice.
2
Page 62 of 199
9. INDEMNIFICATION. The Contractor agrees to indemnify, defend, and hold the City
harmless as set forth in the Contract Documents. The requirements as to the types and
limits of insurance coverage to be maintained by the Contractor as required by the
Contract Documents, and any approval of such insurance by the City, are not intended to
and will not in any manner limit or qualify the liabilities and obligations otherwise
assumed by the Contractor pursuant to the Contract Documents, including, without
limitation, to the provisions concerning indemnification.
10.INDEPENDENT CONTRACTOR. The City and the Contractor agree that the
Contractor will act as an independent contractor and will have control of all work and the
manner in which is it performed. The Contractor will be free to contract for similar
service to be performed for other employers while under contract with the City. The
Contractor is not an agent or employee of the City and is not entitled to participate in any
pension plan, insurance, bonus or similar benefits the City provides for its employees.
Any provision in this Contract that may appear to give the City the right to direct the
Contractor as to the details of doing the work or to exercise a measure of control over the
work means that the Contractor will follow the direction of the City as to end results of
the work only.
11. AUDIT OF RECORDS. The Contractor will maintain full and accurate records with
respect to all services and matters covered under this Contract. The City will have free
access at all reasonable times to such records, and the right to examine and audit the same
and to make transcript therefrom, and to inspect all program data, documents,
proceedings and activities. The Contractor will retain such financial and program service
records for at least three (3) years after termination or final payment under the Contract
Documents.
12. NOTICES. All communications to either party by the other parry will be deemed made
when received by such party at its respective name and address as follows:
The Qjjy
Lifan Xu
City Engineer
City of El Segundo
350 Main Street,
El Segundo, CA 90245
(310) 524-2368
lxu&elsegundo.org
The Contractor
Jose Angel Fierros
President
FS Contractors, Inc.
14838 Bledsoe St.
Sylmar, CA 91342
(818) 838-6040
a �elnfscontractorsinc. com
Any such written communications by mail will be conclusively deemed to have been
received by the addressee three (3) days after deposit thereof in the United States Mail,
postage prepaid and properly addressed as noted above. In all other instances, notices will be
deemed given at the time of actual delivery. Changes may be made in the names or addresses
3
Page 63 of 199
of persons to whom notices are to be given by giving notice in the manner prescribed in this
paragraph.
13. NO THIRD PARTY BENEFICIARY. This Contract and every provision herein is for
the exclusive benefit of the Contractor and the City and not for the benefit of any other
party. There will be no incidental or other beneficiaries of any of the Contractor's or the
City's obligations under this Contract.
14. INTERPRETATION. This Contract was drafted in, and will be construed in accordance
with the laws of the State of California, and exclusive venue for any action involving this
Contract will be in Los Angeles County.
15. EFFECT OF CONFLICT. In the event of any conflict, inconsistency, or incongruity
between any provision of the Contract Documents, precedence will be as follows:
A. This Contract;
B. The Standard Specifications; and
C. Precedence of documents as determined in the Standard Specifications.
16. SEVERABILITY. If any portion of the Contract Documents are declared by a court of
competent jurisdiction to be invalid or unenforceable, then such portion will be deemed
modified to the extent necessary in the opinion of the court to render such portion
enforceable and, as so modified, such portion and the balance of this Contract will
continue in full force and effect.
17. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this Contract
and to engage in the actions described herein. This Contract may be modified by written
amendment. The City's city manager, or designee, may execute any such amendment on
the City's behalf.
18. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this
Contract, agreements ancillary to this Contract, and related documents to be entered into
in connection with this Contract will be considered signed when the signature of a party
is delivered by facsimile transmission. Such facsimile signature will be treated in all
respects as having the same effect as an original signature.
19. COVENANTS AND CONDITIONS. The parties agree that all of the provisions hereof
will be construed as both covenants and conditions, the same as if the words importing
such covenants and conditions had been used in each separate paragraph.
20. CAPTIONS. The captions of the paragraphs of this Contract are for convenience of
reference only and will not affect the interpretation of this Contract.
4
Page 64 of 199
21. TIME IS OF ESSENCE. Time is of the essence for each and every provision of the
Contract Documents.
IN WITNESS WHEREOF the parties hereto have executed this contract the day and
year first hereinabove written.
CITY OF EL SEGUNDO
Scott Mitnick
City Manager
ATTEST:
Tracy Weaver,
City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
LI-A
Joaquin Vazquez,
Deputy City Attorney
Insurance Reviewed by:
FS CONTRACTORS, INC.
Jose Angel Fierros
President
Taxpayer ID No.
Contractor State
License No.:
Contractor City Business
License No.:
Page 65 of 199
I STATE OF CALIFORNIA
DEPARTMENT OF INDUSTRIAL RELATIONS
2 DIVISION OF LABOR STANDARDS ENFORCEMENT
Patricia Salazar, Esq. (SBN 249935)
3 320 W. 4th Street, Suite 600
Los Angeles, California 90013
4 Telephone No.: (213) 897-1511
Facsimile No.: (213) 897-1511
5
Attorney for the State Labor Commissioner
6
7
8 BEFORE THE DIVISION OF LABOR STANDARDS ENFORCEMENT
9 DEPARTMENT OF INDUSTRIAL RELATIONS
10 FOR THE STATE OF CALIFORNIA
11
12 In the Matter of the CASE NO.: LB6333
Debarment Proceeding Against:
13 DECISION RE: DEBARMENT OF
RESPONDENTS FROM PUBLIC WORKS
14 MINAKO AMERICA CORPORATION PROJECTS AFTER ISSUANCE OF
DBA MINCO CONSTRUCTION; REFAAT PEREMPTORY WRIT OF MANDAMUS
15 HILMY MINA, BY THE SUPERIOR COURT OF LOS
ANGELES ON MINAKO AMERICA
16 Respondents. CORPORATION DBA MINCO
CONSTRUCTION'S AND REFAAT
17 HILMAY MINA'S VERIFIED PETITION
FOR WRIT OF MANDATE
18
[Labor Code § 1777.1 ]
19
20
21 The Proposed Statement of Decision Re: Debarment of Respondents from Public Works
22 Projects after Issuance of Peremptory Writ of Mandamus by the Superior Court of Los Angeles
23 on Minako America Corporation dba Minco Construction's and Refaat Hilmay Mina's Verified
24 Petition for Writ of Mandate, of the undersigned attorney Patricia Salazar, debarring
25 Respondents MINAKO AMERICA CORPORATON DBA MINCO CONSTRUCTION;
26 REFAAT HILMY MINA, from working on public works projects in the State of California for
27 one year, is hereby adopted by the Division of Labor Standards Enforcement as the Decision in
28
the above -captioned matter.
-1-
DECISION RE: DEBARMENT OF RESPONDENTS FROM PUBLIC WORKS PROJECTS AFTER ISSUANCE OF
PEREMPTORY WRIT OF MANDAMUM
Page 66 of 199
I This Decision shall become effective August 11 , 2021. The debarment shall
2 commence in 45 days on September 27 , 2021.
3
4 IT IS SO ORDERED.
5
Dated: 08-11-2021 STATE OF CALIFORNIA
6 DEPARTMENT OF INDUSTRIAL RELATIONS
DIVISION OF LABOR STANDARDS ENFORCEMENT
7
8 C*9
LILIA GARCIA-BROWER
10 STATE LABOR COMMISSIONER
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DECISION RE: DEBARMENT OF RESPONDENTS FROM PUBLIC WORKS PROJECTS AFTER ISSUANCE OF
PEREMPTORY WRIT OF MANDAMUM
Page 67 of 199
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STATE OF CALIFORNIA
DEPARTMENT OF INDUSTRIAL RELATIONS
DIVISION OF LABOR STANDARDS ENFORCEMENT
Patricia Salazar (SBN 249935)
320 W. 4th Street, Suite 600
Los Angeles CA 90013
Telephone No. (213) 897-1511
Facsimile No. (213) 897-2877
Attorney for the State Labor Commissioner
No filing fees, court costs, etc.,
per Labor Code ff 101 and 101.5
SUPERIOR COURT OF THE STATE OF CALIFORNIA
FOR THE COUNTY OF LOS ANGELES
MINAKO AMERICA CORPORATION DBA
MINCO CONSTRUCTION; AND REFAAT
HILMAY MINA,
Petitioners,
V.
CALIFORNIA DEPARTMENT OF
INDUSTRIAL RELATIONS, DIVISION OF
LABOR STANDARDS ENFORCEMENT and
DOES 1 through 20, Inclusive,
Respondents.
CASE NO. 19STCP02356
4ssigned to Honorable Mary H. Strobel, Dept.
82
PROOF OF SERVICE
(Code of Civ. Proc., § 1013)
PAGE 1
PROOF OF SERVICE (Code of Civ. Proc., § 1013)
Page 68 of 1 1
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PROOF OF SERVICE
Re: Minako
LASC Case No.19STCP02356
State Case No. LB6333
STATE OF CALIFORNIA
ss.
COUNTY OF LOS ANGELES
I am employed in the County of Los Angeles, State of California. I am over the age of 18 and
not a party to this action. My business address is Department of Industrial Relations, Division of
Labor Standards Enforcement, 320 W. 4th Street, Suite 600, Los Angeles, California 90013.
On August 13, 2021, I served the following document(s) described as:
1. RETURN TO PEREMPTORY WRIT OF MANDAMUS;
2. PROPOSED STATEMENT OF DECISION RE: DEBARMENT OF RESPONDENTS
FROM PUBLIC WORKS PROJECTS AFTER ISSUANCE OF PEREMPTORY WRIT
OF MANDAMUS BY THE SUPERIOR COURT OF LOS ANGELES ON MINAKO
AMERICA CORPORATION DBA MINCO CONSTRUCTION'S AND REFAAT
HILMAY MINA'S VERIFIED PETITION FOR WRIT OF MANDATE;
3. DECISION RE: DEBARMENT OF RESPONDENTS FROM PUBLIC WORKS
PROJECTS AFTER ISSUANCE OF PEREMPTORY WRIT OF MANDAMUS BY
THE SUPERIOR COURT OF LOS ANGELES ON MINAKO AMERICA
CORPORATION DBA MINCO CONSTRUCTION'S AND REFAAT HILMAY
MINA'S VERIFIED PETITION FOR WRIT OF MANDATE;
4. PROOF OF SERVICE
on the interested party(ies) in this action as follows:
Thomas W. Kovacich (TKovacich(a�aalrr.com)
Jillian N. Alexander (JAlexandergaalrr.com)
ATKINSON, ANDELSON, LOYA, RUUD &
ROMO, A Professional Corporation
12800 Center Court Drive South, Suite 300
CA 90703
Lance A. Grucela (LGrucela(d),dir.ca.gov)
DEPARTMENT OF INDUSTRIAL
RELATIONS
Division of Labor Standards Enforcement
7575 Metropolitan Drive, Suite 210
San Diego, CA 92108
0 (BY MAIL) I am readily familiar with the business practice for collection and processing of
correspondence for mailing with the United States Postal Service. This correspondence shall
be deposited with the United States Postal Service this same day in the ordinary course of
business at our office address in Los Angeles, California. Service made pursuant to this
paragraph, upon motion of a party served, shall be presumed invalid if the ostal cancellation
date of postage meter date on the envelope is more than one day after the date of deposit for
mailing contained in this affidavit.
❑ (BY OVERNIGHT DELIVERY) I enclosed the documents in an envelope or package
provided by an overnight delivery carrier and addressed to the persons at the addresses listed
above. I placed the envelope or package for collection and overnight delivery at an office or a
regularly utilized drop box of the overnight delivery carrier.
PAGE 2
PROOF OF SERVICE (Code of Civ. Proc., § 1013)
Page 69 of 1
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❑ (BY FACSIMILE) I faxed the documents to the persons at the fax numbers listed above. No
error was reported by the fax machine that I used. A copy of the report confirming the fax
transmission, which I printed out, is attached.
❑N (BY EMAIL) I caused the documents to be sent to the persons at the email addresses listed
above. I did not receive, within a reasonable time after the transmission, any electronic
message or other indication that the transmission was unsuccessful.
❑ (PERSONAL SERVICE) I personally delivered the documents to the person or at the
person's office by leaving the documents in an envelope or package clearly labeled to identify
the person being served with a receptionist or an individual in charge of the office.
❑x (.STATE) I declare under penalty of perju, under the laws of the State of
California that the above is true and correc .
Executed on August 13, 2021, at Los Angeles, California.
nna Lyn Estioko
PAGE 3
PROOF OF SERVICE (Code of Civ. Proc., § 1013)
Page 70 of 1 1
{.,rVoy City Council Agenda Statement
ELSEGUNDO Meeting Date: January 18, 2022
Agenda Heading: Consent
Item Number: B.9
TITLE:
FY 2022-23 & 2023-24 Biennial Budget Calendar
RECOMMENDATION:
Approve Fiscal Year (FY) 2022-23 & 2023-24 biennial budget calendar establishing
study sessions and public hearing dates for FY 2022-23 Operating Budget, Capital
Improvement Program Budget, and User Fees.
FISCAL IMPACT:
No additional funding requested. The annual budget process requires significant staff
time and effort, which is included in the Adopted FY 2021-22 General Fund Budget. The
budget calendar is the first step in developing an adopted budget on schedule.
BACKGROUND:
On June 15, 2021, City Council adopted an Operating and Capital Improvement
Program (CIP) Budget for FY 2021-22. Prior to the adoption of the FY 2021-22 Budget,
each fiscal year ran from October 1 through September 30. At the direction of City
Council, a change in the fiscal year to July 1 through June 30 was implemented during
the development of the FY 2020-21 Budget. In order to achieve this, the FY 2020-21
budget was adopted as a nine -month budget: October 1, 2020 through June 30, 2021.
FY 2021-22 was the first twelve-month budget in the July 1 through June 30 timeframe.
Staff is now recommending shifting to a biennial budget, two 1-year budget cycles: July
1, 2022 - June 30, 2023 and July 1, 2023 through June 30, 2024. This change will result
in administrative efficiencies in accounting and auditing operations.
DISCUSSION:
Attached is the proposed FY 2022-23 & FY 2023-24 Biennial Budget Calendar. The
budget calendar is the planning document for the development of the operating and
capital improvement budgets. Documentation of a budget calendar assists departments
Page 71 of 199
Approval of FY 2022-23 & 2023-24 Budget Calendar
January 18, 2022
Page 2 of 2
in preparing for the five -month process of budget development.
Staff recommends City Council approve the attached proposed budget calendar.
Goal 5: Champion Economic Development and Fiscal Sustainability
Objective 5B: El Segundo approaches its work in a financially strategic and responsible
way.
PREPARED BY:
Joseph Lillio, Chief Financial Officer
REVIEWED BY:
Joseph Lillio, Chief Financial Officer
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. Biennial Budget Calendar FY 2022-23 & 2023-24
Page 72 of 199
City of El Segundo Biennial Budget Preparation Calendar for FY 2022-23 & 2023-24
TIMELINE ACTION/ACTIVITY
January 18, 2022
January 20, 2022
Early February 2022
February 15, 2022
Late February 2022
February 25, 2022
February 28 to March 11, 2022
Early March 2022
March 21 to April 8, 2022
City Council approves biennial Budget Calendar for Fiscal Years 2022-23 & 2023-24
Staff Budget kick off meeting - City Manager to deliver Budget message
First CIP Meeting with City Council Finance Committee
FY 2021-2022 mid -year report to City Council
Second CIP Meeting with City Council Finance Committee
Departments budget worksheets due to Finance.
Chief Financial Officer & staff meet with Dept Heads and their budget staff to review departments' requests
Third CIP Meeting with City Council Finance Committee
Department budget reviews with the City Manager
March 23, 2022 Planning Commission review of proposed 5-year CIP Plan to ensure conformity to City's General Plan
Early to mid -April 2022 Strategic Planning Session with City Council
April 19, 2022 Budget Study Session with City Council
April 19, 2022 Annual review of City-wide user fees and fines (CPI applied)
April 20-22, 2022 Department budget reviews with the City Manager - incorporating City Council direction
May 18-23, 2022
Finance staff prepares and prints the Proposed Budget document
May 23, 2022
Distribute Proposed Budget document
Proposed FY 2022-23 & FY 2023-24 Biennial Operating and CIP Budget Public Hearing and GANN Limit for
June 7, 2022
FY 2022-23
July 1, 2022
Finance to Post Adopted Biennial Budget on the City's website
July 1, 2022
Beginning of new fiscal year and new user fees go into effect
July 8, 2022
Apply for the CSMFO & GFOA Budget Awards
Page 73 of 199
{.,rVoy City Council Agenda Statement
ELSEGUNDO Meeting Date: January 18, 2022
Agenda Heading: Consent
Item Number: B.10
TITLE:
Resolution Allowing Public Meetings to Continue to be Conducted via Teleconferencing
Pursuant to Assembly Bill 361
RECOMMENDATION:
Approve a resolution to allow public meetings to continue to be conducted via
teleconferencing pursuant to Assembly Bill No. 361
FISCAL IMPACT:
None.
BACKGROUND:
In order to address the expiration of the Governor's Orders regarding teleconferencing,
Assembly Bill No. 361 ("AB 361 ") took effect which, among other things, amends certain
provisions of the Ralph M. Brown Act ("Brown Act") governing open meetings to allow
teleconferencing, including internet-based video conferencing, in a manner similar to
previously issued gubernatorial executive orders.
DISCUSSION:
On November 10, 2021, the Governor extended the COVID-19 statewide emergency to
March 31, 2022. Based upon that declaration — and the most recent Orders from the
Los Angeles County Health Department — it is apparent that the local emergency will
continue for an unknown duration. Accordingly, it appears that the continued use of
videoconferencing is in the public's best interest. City Council meetings will continue to
be conducted pursuant to Government Code § 54953(e) as implemented by City
Council resolution. The proposed resolution would make the requisite findings for the
City Council to continue using teleconferencing protocols for its public meetings, subject
to certain notice, access, and participation requirements. It would also require City
Council to reconsider the state of emergency conditions and consider whether certain
findings can be made to support continued use of the teleconferencing procedures and
prohibit all Brown Act -subject City legislative bodies, including applicable commissions,
Page 74 of 199
Resolution for Continued Teleconferencing
January 18, 2022
Page 2 of 2
committees, and boards, from meeting exclusively in person except as determined by
the City Manager or until the Council provides further direction in the future. The
proposed resolution would direct all Brown Act -subject City legislative bodies, including
applicable commissions, committees, and boards, to consider the continued adoption of
findings allowing for its conducting public meetings via teleconferencing, as applicable.
The resolution itself and the actions anticipated by the resolution were reviewed
pursuant to the California Environmental Quality Act (Public Resources Code §§ 21000,
et seq., "CEQA") and the regulations promulgated thereunder (14 Cal. Code of
Regulations §§15000, et seq., the "CEQA Guidelines"). Based upon that review, this
action is exempt from further review pursuant to CEQA Guidelines § 15269(a) because
the protection of public and private property is necessary to maintain service essential
to the public, health and welfare.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 1: Enhance Customer Service, Engagement, and Communication; Embrace
Diversity, Equity, and Inclusion
Objective 1A: El Segundo provides unparalleled service to internal and external
customers.
Objective 1 B: El Segundo's engagement with the community ensures excellence.
PREPARED BY:
Joaquin Vasquez, Assistant City Attorney
REVIEWED BY:
Mark Hensley, City Attorney
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
ES- Reso AB361 Extension 01182022
Page 75 of 199
RESOLUTION NO. -
A RESOLUTION OF THE CITY COUNCIL OF CITY OF EL
SEGUNDO FINDING THAT CERTAIN CONDITIONS EXIST TO
CONTINUE CONDUCTING PUBLIC MEETINGS VIA
TELECONFERENCING PURUSANT TO ASSEMBLY BILL NO.
361 AND DIRECTING CITY COMMITTEES, COMMISSIONS, AND
BOARDS TO TAKE CERTAIN ASSOCIATED ACTIONS.
The City Council of the city of El Segundo does resolve as follows:
SECTION 1. Findings. The City Council finds and declares as follows:
A. On March 4, 2020, Governor Gavin Newsom proclaimed a State of
Emergency to exist in California due to the threat of the COVID-19
pandemic.
B. This gubernatorial proclamation, among other things, suspended
local government emergency declaration, reporting, and extension
requirements of Government Code § 8630 for the duration of the
COVID-19 pandemic.
C. Effective September 16, 2021, Assembly Bill No. 361 ("AB 361 ") took
effect which, among other things, amends certain provisions of the
Ralph M. Brown Act ("Brown Act") governing open meetings to allow
teleconferencing, including internet-based video conferencing, in a
manner similar to previously issued gubernatorial executive orders.
D. During a proclaimed state of emergency, AB 361 allows a legislative
body, like the City Council, to continue utilizing teleconferencing to
conduct public meetings under certain circumstances, provided the
legislative body makes certain findings.
E. The City Council has previously adopted and made findings to
continue meeting via teleconferencing pursuant to AB 361 and seeks
to make additional findings under Government Code § 54953(e) to
continue such teleconferencing use.
F. Effective November 10, 2021, the Governor extended the statewide
COVID-19 emergency through March 31, 2022 (via Executive Order
N-21-21).
G. Government Code § 54953(e) allows the City to continue utilizing
teleconferencing (which includes internet based video conferencing)
to conduct public meetings under certain circumstances.
SECTION 2. Teleconferencing; Ratification.
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Page 76 of 199
0
Pursuant to Government Code § 54953(e), the City Council has
reconsidered the circumstances of the state of emergency finds as
follows:
1. California continues to be in a declared state of emergency
pursuant to Government Code § 8625 (the California Emergency
Services Act; see Government Code § 54953(e)(3); see also
Governor's Proclamation dated March 4, 2020 and Executive
Order N-21-21 dated November 10, 2021); and
2. Based upon the most recent Order of the Health Officer for
County of Los Angeles Department of Public Health (dated
December 31, 2021 and effective December 31, 2021), masks
and social distancing continue to be necessary to curb the spread
of COVID-19 (Government Code § 54953(e)(3)(B)(ii)).
B. Accordingly, to protect public health and safety the City Council:
1. Finds that it is in the public interest to conduct public meetings of
its legislative bodies via teleconference as defined by
Government Code § 54953;
2. Prohibits all Brown Act -subject City legislative bodies, including
applicable commissions, committees, and boards, from meeting
exclusively in person, except as determined by the City Manager
or until the City Council provides futher direction in the future; and
3. Directs all such Brown Act -subject City legislative bodies,
including applicable commissions, committees, and boards, to
consider the continued adoption of findings allowing for its
conduct public meetings via teleconference as defined by
Government Code § 54953 at any meeting occuring after the date
of this Resolution.
C. The City Council will adhere to all requirements of Government Code §
54953 governing teleconferencing during the emergency including,
without limitation, posting agendas; allowing for real-time public
comment via either call -in or internet-based; allowing for written
communications that will be either read or summarized into the record
during the meeting as determined by the City Council; and protecting the
statutory and constitutional rights of all persons appearing before the
legislative body. No physical location will be provided for persons
wishing to provide real-time public comment.
-2-
Page 77 of 199
SECTION 3. Reporting. Every 30 days following adoption of this
Resolution, the City Council will reconsider the extension of the teleconferencing
method of public meetings in accordance with Government Code § 54953(e)(3).
Such determinations may be placed on the consent calendar.
SECTION 4. Electronic Signatures. This Resolution may be executed with
electronic signatures in accordance with Government Code §16.5. Such electronic
signatures will be treated in all respects as having the same effect as an original
signature.
SECTION 5. Signature Authority. The Mayor, or presiding officer, is hereby
authorized to affix his signature to this Resolution signifying its adoption by the City
Council of the City of El Segundo, and the City Clerk, or her duly appointed deputy,
is directed to attest thereto.
SECTION 6. Effective Date. This Resolution will take effect immediately
upon adoption and will remain effective unless repealed or superseded.
SECTION 7. City Clerk Actions. The City Clerk will certify to the passage and
adoption of this Resolution, enter it in the City's book of original Resolutions, and
make a record of this action in the meeting's minutes.
PASSED AND ADOPTED this day of , 2022.
Drew Boyles,
Mayor
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES 1 SS
CITY OF EL SEGUNDO
I, Tracy Weaver, City Clerk of the City of El Segundo, California, hereby certify that
the whole number of members of the City Council of the City is five; that the
foregoing Resolution No. was duly passed and adopted by said City
Council, approved and signed by the Mayor of said City, and attested to by the City
Clerk of said City, all at a regular meeting of said Council held on the day
of , 2022, and the same was so passed and adopted by the
following roll call vote:
/_02611
NOES:
-3-
Page 78 of 199
ABSENT:
ABSTAIN:
ATTEST:
Tracy Weaver,
City Clerk
/_1»Y*]V/21o7_v2to] 2IfflV •5
Mark D. Hensley,
City Attorney
m
Page 79 of 199
{.,rVoy City Council Agenda Statement
ELSEGUNDO Meeting Date: January 18, 2022
Agenda Heading: Consent
Item Number: B.11
TITLE:
El Segundo Senior Housing Board Corporation 2022 Operating Budget for Park Vista
RECOMMENDATION:
Approve the El Segundo Senior Housing Board Corporation 2022 Operating Budget for
the Park Vista senior housing facility located at 615 East Holly Avenue.
FISCAL IMPACT:
Park Vista senior living facility is owned by the City, and is managed by Cadman Group.
Provided in the breakdown below, the facility generated positive net operating revenue
of $79,510 in 2021, and is projected to generate positive net operating revenue of
$125,662 in 2022. The operation of the facility does not currently impact the City's
General Fund.
7_[81:(r]:A1l1►113
The El Segundo Senior Citizens Housing Corporation Board is comprised of five
members. The Board meets monthly, providing oversight of the City's Park Vista senior
housing facility. The Board's oversight includes monitoring expenses and revenues
throughout the year and culminates in an annual operating budget prepared by the
Cadman Group, the facility's management company. On October 27, 2021, the Board
considered an annual rental market rate survey, and approved rental rate increases for
new, incoming tenants at 60-percent of market rate. At its special meeting on December
1, 2021, the El Segundo Senior Housing Board Corporation approved the 2022 Annual
Operating Budget for the Park Vista senior housing apartments. After approval of the
budget, it has been the Board's practice to forward next year's operating budget to City
Council for approval.
Page 80 of 199
2022 Park Vista Operating Budget
January 18, 2022
Page 2 of 2
DISCUSSION:
The attached operating budget does not include rental increases for existing tenants,
which will be considered by the Board at its upcoming meeting on January 26, 2022.
Notwithstanding, costs increased in 2021 due to the continuing COVID-19 pandemic,
including additional cleaning measures and unit preparations when tenants move out of
the facility. Further, income decreased due to prolonged unit vacancies that were also
associated with the COVID-19 pandemic.
The following table is a summary of income and expenses for 2021, and the budgeted
amounts for 2022.
2021
(Budgeted)
2021
(Actual)
2022
(Budgeted)
Increase/
(Decrease)
Operating Income
$761,701
$763,520.99
$807,662
$44,141.01
Operating Expenses
$611,640
$681,568.62
$682,040
$471.38
Net Operating Income
$150,061
$79,509.72
$125,662
$43,669.63
CITY STRATEGIC PLAN COMPLIANCE:
Goal 5: Champion Economic Development and Fiscal Sustainability
Objective 513: El Segundo approaches its work in a financially strategic and responsible
way.
PREPARED BY:
Eduardo Schonborn, AICP, Planning Manager
REVIEWED BY:
Michael Allen, AICP, Development Services Director
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. 2022 Park Vista Operating Budget
Page 81 of 199
Budget Detail
Cadman Group
Properties: Park Vista - 615 E. Holly Avenue El Segundo, CA 90245
Period Range: Jan 2022 to Dec
2022
Consolidate: No
Include Zero Balance GL Accounts:
No
Account Name
Jan 2022
Feb 2022
Mar 2022
Apr 2022
May 2022
Jun 2022
Jul 2022
Aug 2022
Sep 2022
Oct 2022
Nov 2022
Dec 2022
Total
Percent
Park Vista - 615 E. Holly Avenue El Segundo, CA 90245 - Fiscal 2021 Budget
Income
RENT
Rent Income
63,562.00
68,000.00
68,000.00
68,000.00
68,000.00
68,000.00
68,000.00
68,000.00
68,000.00
68,000.00
68,000.00
68,000.00
811,562.00
100.48
Parking
1,550.00
1,550.00
1,550.00
1,550.00
1,550.00
1,550.00
1,550.00
1,550.00
1,550.00
1,550.00
1,550.00
1,550.00
18,600.00
2.30
Income
Total RENT
65,112.00
69,550.00
69,550.00
69,550.00
69,550.00
69,550.00
69,550.00
69,550.00
69,550.00
69,550.00
69,550.00
69,550.00
830,162.00
102.79
Vacancy
-2,250.00
-2,250.00
-2,250.00
-2,250.00
-2,250.00
-2,250.00
-2,250.00
-2,250.00
-2,250.00
-2,250.00
-2,250.00
-2,250.00
-27,000.00
-3.34
Laundry
375.00
375.00
375.00
375.00
375.00
375.00
375.00
375.00
375.00
375.00
375.00
375.00
4,500.00
0.56
Income
Total Budgeted
63,237.00
67,675.00
67,675.00
67,675.00
67,675.00
67,675.00
67,675.00
67,675.00
67,675.00
67,675.00
67,675.00
67,675.00
807,662.00
100.00
Income
Expense
Fire Service
300.00
300.00
300.00
300.00
300.00
300.00
300.00
300.00
300.00
300.00
300.00
300.00
3,600.00
0.53
Maintenance
17,500.00
17,500.00
17,500.00
17,500.00
17,500.00
17,500.00
17,500.00
17,500.00
17,500.00
17,500.00
17,500.00
17,500.00
210,000.00
30.79
Elevator
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
18,000.00
2.64
service
Gardening
1,250.00
1,250.00
1,250.00
1,250.00
1,250.00
1,250.00
1,250.00
1,250.00
1,250.00
1,250.00
1,250.00
1,250.00
15,000.00
2.20
Management
15,500.00
15,500.00
15,500.00
15,500.00
15,500.00
15,500.00
15,500.00
15,500.00
15,500.00
16,000.00
16,000.00
16,000.00
187,500.00
27.49
Fees
Pest Control
400.00
400.00
400.00
400.00
400.00
400.00
400.00
400.00
400.00
400.00
400.00
400.00
4,800.00
0.70
Insurance -
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
50,000.00
0.00
0.00
50,000.00
7.33
Property
Licenses and
0.00
0.00
0.00
500.00
0.00
0.00
75.00
0.00
0.00
0.00
0.00
0.00
575.00
0.08
Permits
Electricity
1,700.00
1,700.00
1,700.00
1,700.00
1,700.00
1,700.00
1,700.00
1,700.00
1,700.00
1,700.00
1,700.00
1,700.00
20,400.00
2.99
Gas
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
18,000.00
2.64
Water
3,750.00
3,750.00
3,750.00
3,750.00
3,750.00
3,750.00
3,750.00
3,750.00
3,750.00
3,750.00
3,750.00
3,750.00
45,000.00
6.60
Telephone/
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
18,000.00
2.64
Internet
Cable/
5,000.00
5,000.00
5,000.00
5,000.00
5,000.00
5,000.00
5,000.00
5,000.00
5,000.00
5,000.00
5,000.00
5,000.00
60,000.00
8.80
Television
Created on 11/16/2021 Page t296fl199
Budget Detail
Account Name
Jan 2022
Feb 2022
Mar 2022
Apr 2022
May 2022
Jun 2022
Jul 2022
Aug 2022
Sep 2022
Oct 2022
Nov 2022
Dec 2022
Total
Percent
Office Supplies
150.00
150.00
150.00
150.00
150.00
150.00
150.00
150.00
150.00
150.00
150.00
150.00
1,800.00
0.26
Uniforms
40.00
40.00
40.00
40.00
40.00
40.00
40.00
40.00
40.00
40.00
40.00
40.00
480.00
0.07
Advertising &
250.00
250.00
250.00
250.00
250.00
250.00
250.00
6,000.00
250.00
250.00
250.00
250.00
8,750.00
1.28
Promotion
Entertainment
0.00
0.00
0.00
0.00
0.00
0.00
0.00
2,000.00
0.00
0.00
0.00
0.00
2,000.00
0.29
Bank Service
6.25
6.25
6.25
6.25
6.25
6.25
6.25
6.25
6.25
6.25
6.25
6.25
75.00
0.01
Fees
Postage
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
5.00
60.00
0.01
Professional
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
18,000.00
2.64
Fees
Total Budgeted
51,851.25
51,851.25
51,851.25
52,351.25
51,851.25
51,851.25
51,926.25
59,601.25
51,851.25
102,351.25
52,351.25
52,351.25
682,040.00
100.00
Expense
Total Budgeted 63,237.00 67,675.00 67,675.00 67,675.00 67,675.00 67,675.00 67,675.00 67,675.00 67,675.00 67,675.00 67,675.00 67,675.00 807,662.00 100.00
Income
Total Budgeted 51,851.25 51,851.25 51,851.25 52,351.25 51,851.25 51,851.25 51,926.25 59,601.25 51,851.25 102,351.25 52,351.25 52,351.25 682,040.00 100.00
Expense
Net Operating 11,385.75 15,823.75 15,823.75 15,323.75 15,823.75 15,823.75 15,748.75 8,073.75 15,823.75-34,676.25 15,323.75 15,323.75 125,622.00 100.00
Income
Other Income
Interest on 200.00 200.00 200.00 200.00 200.00 200.00 200.00 200.00 200.00 200.00 200.00 200.00 2,400.00 100.00
Bank Accounts
Total Budgeted 200.00 200.00 200.00 200.00 200.00 200.00 200.00 200.00 200.00 200.00 200.00 200.00 2,400.00 100.00
Other Income
Created on 11/16/2021 Page 8"F199
{.,rVoy City Council Agenda Statement
ELSEGUNDO Meeting Date: January 18, 2022
Agenda Heading: Public Hearings
Item Number: C.12
TITLE:
Proposed Preferential Parking Zone 2 for Portions of California Street, Holly Avenue,
and Kansas Street
RECOMMENDATION:
Consider the residents' request and adopt a resolution approving the establishment of
preferential parking zone #2 along California Street (between Pine Avenue and Holly
Avenue), Holly Avenue (between California Street and Kansas Street), and Kansas
Street (between Holly Avenue and Grand Avenue).
FISCAL IMPACT:
Indirect cost of staff time to process this request will be absorbed in the adopted
General Fund Budget. If the request is approved, there will be new costs associated
with maintaining and enforcing the new preferential parking zone.
BACKGROUND:
In compliance with the El Segundo Municipal Code Section 8-5A-5, in February 2021,
residents submitted a valid petition for establishment of a preferential parking zone on
both sides of California Street (between Pine Avenue and Holly Avenue), both sides of
Holly Avenue (between California Street and Kansas Street), and the west side of
Kansas Street (between Holly Avenue and Grand Avenue). Please refer to attached
vicinity, location, and parking zone maps. On August 19, 2021, staff conducted a
community meeting to discuss this petition. Over 20 residents attended the meeting and
voiced the following concerns:
• Employees from surrounding businesses, particularly south of Grand Avenue,
are alleged to park for long hours in this area during the day.
• LAX Airport passengers are alleged to park their cars in the area for days
between flights.
Page 84 of 199
Preferential Parking Zone 2
January 18, 2022
Page 2 of 4
• Uber/Lyft drivers are alleged to park in the area while waiting for the next
assignment.
• Residents of surrounding condominiums and apartments are alleged to park long
hours in this area, particularly during the night.
Residents of the adjacent Grand Tropez complex condominium development
subsequently expressed a desire to join the petition. However, they were opposed by
the initial petitioners in the meeting due to the Grand Tropez's disproportionately large
number of units relative to the very small frontage this development has along California
Street/Holly Avenue. Overall, the petition was signed by 70% of the residents.
As required by El Segundo Municipal Code Section 8-5A-5, the petitioner is required to
follow the following procedure:
A. Petition Of Residents: Upon receipt and verification of a petition signed by
residents living in fifty five percent (55%) of the dwelling units of the area
proposed for designation, or upon adoption of a motion by City Council, the
Traffic Engineer shall undertake such surveys or studies as are deemed
necessary to determine whether the area should be designated a preferential
parking zone and shall report his findings to City Council.
B. Notify Affected Residents: Where a preferential parking zone is requested by the
resident petition process, the resident(s) requesting the designation shall notify
all affected residents prior to the presentation of the petition. Staff will verify the
submitted information and the notification (Ord. 1076, 11-5-1985).The petitioner
has fulfilled these requirements.
DISCUSSION:
Subsequent to the submittal of the petition and all the paperwork to the City, the City
Engineer had a study prepared by Garland Associates Traffic Consulting firm, which
indicated that the area meets the minimum requirements for establishing a preferential
parking zone by the City, and the City Engineer concluded that the petition and the
paperwork are in compliance with El Segundo Municipal Code Section 8-5A-5 (Please see
Attachment 4 for details).
It is to be noted that while the majority of the residents favor a 24/7 preferential parking
zone with a 2-hour maximum parking without permit, the Police Department does not
have sufficient resources to effectively enforce such a program. If this proposed
preferential parking zone is to be implemented, staff would like to recommend the
proposed parking restrictions to be the same as in the existing Preferential Parking
Page 85 of 199
Preferential Parking Zone 2
January 18, 2022
Page 3 of 4
Zone #1, which prohibits parking from 10 AM to 11 AM, and from 2 PM to 3 PM, except
by permit. The existing program regarding parking restrictions in Preferential Parking
Zone #1 has proven to be effective and works fairly well.
Furthermore, the Grand Tropez residential development has 88 condominium units, with
driveway approaches on Grand Avenue and with a small pedestrian access at California
Street/Holly Avenue. Grand Tropez residents are not currently part of the petition.
However, some Grand Tropez residents have expressed a desire to join the petition,
despite the opposition of the original petitioners. Staff recommends limiting the petition
eligibility to those residents who have direct vehicular access on these streets.
If City Council would like to proceed with the proposed preferential parking zone in its
current form, staff would recommend adoption of the attached resolution approving the
establishment of a preferential parking zone, prohibiting parking from 10 AM to 11 AM
and from 2 PM to 3 PM, except by permit, along both sides of California Street between
Pine Avenue and Holly Avenue, and on both sides of Holly Avenue between California
Street and Kansas Street, with the exception of frontage along Kansas Park, and the
west side of Kansas Street between Holly Avenue and Grand Avenue. Alternatively,
City Council may discuss this matter further and provide different directions to staff.
Goal 1: Enhance Customer Service, Engagement, and Communication; Embrace
Diversity, Equity, and Inclusion
Objective 1A: El Segundo provides unparalleled service to internal and external
customers.
Objective 1 B: El Segundo's engagement with the community ensures excellence.
PREPARED BY:
Lifan Xu, City Engineer
REVIEWED BY:
Elias Sassoon, Public Works Director
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. Vicinity Map
2. Location Map
3. Proposed Preferential Parking Zone #2 Map
4. Proposed Preferential Parking Zone #2 Study
5. Proposed Preferential Parking Zone #2 Resolution
Page 86 of 199
Preferential Parking Zone 2
January 18, 2022
Page 4 of 4
Page 87 of 199
ELSEGUNDO Proposed Preferential Parking Zone #2
Vicinity Map
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of El Segundo will not be held responsible for any claims, losses or damages resulting
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Page 88 of 199
ELSEGUNDO Proposed Preferential Parking Zone #2
Location Map
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and should not be relied upon without independent verification as to its accuracy. The City
of El Segundo will not be held responsible for any claims, losses or damages resulting
WGS_1984_Web_Mercator _Auxiliary_Sphere from the use of this map.
EL'SEGUNDo Proposed Preferential Parking Zone #2
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and should not be relied upon without independent verification as to its accuracy. The City
of El Segundo will not be held responsible for any claims, losses or damages resulting
WGS_1984_Web—Mercator _Auxiliary_Sphere from the use of this map.
PROPOSED PREFERENTIAL PARKING ZONE #2 STUDY
CALIFORNIA STREET, HOLLY AVENUE, AND KANSAS STREET
EL SEGUNDO
Prepared for
CITY OF EL SEGUNDO
Prepared by
GARLAND ASSOCIATES
16787 Beach Boulevard, Suite 234
Huntington Beach, CA 92647
714-330-8984
NOVEMBER 2021
Page 91 of 199
TABLE OF CONTENTS
Page
I.
Introduction and Study Methodology
1
II.
Municipal Code Guidelines
2
III.
Petition Submittal and Verification
3
IV.
Coordination with Residents
4
V.
Parking Utilization Survey
5
VI.
Input from Police Department
7
VII.
Summary of Findings
8
i
Page 92 of 199
I.
INTRODUCTION AND STUDY METHODOLOGY
A petition was submitted by the residents and/or property owners of California Street between
Pine Avenue and Holly Avenue, Holly Avenue between California Street and Kansas Street, and
Kansas Street between Holly Avenue and Grand Avenue to establish a preferential permit
parking zone on these three residential street segments. As a city park is located on the north side
of Holly Avenue (Holly Kansas Park) and as commercial land uses are located on the east side of
Kansas Street, only the south side of Holly Avenue and the west side of Kansas Street would be
included in the preferential parking zone. Both sides of California Street would be in the zone.
These designations would ensure that the preferential parking zone would only be applicable to
parking areas adjacent to residential properties.
This report summarizes the various steps that were taken and the methodology that was used to
evaluate the request from residents to implement a preferential permit parking zone on the three
streets. A summary of the guidelines in the El Segundo Municipal Code is presented followed by
a verification of the petitions that were submitted and an explanation of the coordination efforts
that were undertaken with the affected residents. Then the results of a parking utilization survey
are presented followed by a summary of input from the El Segundo Police Department regarding
the logistics of this particular preferential parking zone.
I
Page 93 of 199
II.
MUNICIPAL CODE GUIDELINES
Article A of the City of El Segundo Municipal Code, which is titled "Preferential Parking
Zones," outlines the procedures to be followed and the criteria to be used to evaluate a request to
establish a preferential parking zone in El Segundo.
Section 8-5A-4 of the Municipal Code, which is titled "Designation Criteria," states that the
following criteria should be considered:
A. Regular Interference: That "nonresident vehicles", defined as those vehicles owned
and/or operated by persons who are not "residents," do or may substantially and regularly
interfere with the use of the majority of available public street or alley parking spaces in the
proposed zone by adjacent residents;
B. Regular Intervals: That the interference by the nonresident vehicles referred to in
subsection A occurs in the proposed zone at regular and significant daily or weekly intervals;
C. Noise: That the nonresident vehicles parked in the area of the proposed zone cause or are
the source of unreasonable noise, traffic hazards, environmental pollution, or devaluation of real
property in the area of the proposed zone; and
D. Shortage of Parking Spaces: That a shortage of reasonably available and convenient
residential related parking spaces exists in the area of the proposed zone.
Section 8-5A-5 of the Municipal Code, which is titled "Designation Process," presents the
following procedures:
A. Petition of Residents: Upon receipt and verification of a petition signed by residents
living in fifty five percent (55%) of the dwelling units of the area proposed for designation, or
upon adoption of a motion by the City Council, the Traffic Engineer shall undertake such
surveys or studies as are deemed necessary to determine whether the area should be designated a
preferential parking zone and shall report his findings to the Council.
B. Notify Affected Residents: Where a preferential parking zone is requested by the resident
petition process, the residents requesting the designation shall notify all affected residents prior
to the presentation of the petition and shall present verification of such notification to the Traffic
Engineer.
The following sections outline the steps that were taken regarding the petition submittal and
review process for the preferential parking zone to demonstrate that the required criteria were
satisfied.
3
Page 94 of 199
III.
PETITION SUBMITTAL AND VERIFICATION
The original petition that was submitted in February 2021 represented houses on California
Street between Pine Avenue and Holly Avenue, Holly Avenue between California Street and
Kansas Street, and Elin Pointe Drive between Holly Avenue and Kansas Street. If only the
houses on California Street and Holly Avenue were to be considered as the petition area, there
were signatures from 86 percent of the houses. If the houses on California Street, Holly Avenue,
and Elin Pointe Drive were to be considered as the petition area, there were signatures from 61
percent of the houses. Either way, the Municipal Code requirement that the petition must
represent signatures from at least 55 percent of the dwelling units in the designated area is
satisfied. Elin Pointe Drive was not included in the list of streets under consideration for the
permit parking zone because there are no on -street parking spaces on Elin Pointe Drive. Elin
Pointe Drive intersects with Holly Avenue west of Kansas Street.
After it was determined by the residents and City staff that it would be appropriate to expand the
preferential parking zone to include Kansas Street between Holly Avenue and Grand Avenue, an
updated petition was submitted in August 2021 that had signatures from 70 percent of the houses
on these street segments. This verifies that the petition represents at least 55 percent of the
dwelling units and indicates that there is substantial support from the residents for a preferential
permit parking zone.
I
Page 95 of 199
IV.
COORDINATION WITH RESIDENTS
Several efforts were made to coordinate with the residents of the petition area. First, a
questionnaire was distributed to determine what hours, days, and type of restrictions were
desired by the residents. For example, the signs could say "No Parking Any Time — Except by
Permit", "2 Hour Parking — Except by Permit", "No Parking 3 PM to 10 PM — Except by
Permit", or whatever restrictions were deemed to be appropriate. The majority of the residents
who responded favored a 2 hour maximum parking duration that would be applicable all seven
days of the week and all 24 hours of the day, except that vehicles with a permit would be exempt
from the 2 hour restriction.
An on-line community meeting with the residents was conducted by City staff in August 2021 to
solicit input regarding the requested preferential parking program. The primary concerns and
issues expressed by the residents were that employees from nearby businesses park on the
residential streets during the day, airport passengers sometimes park on the streets for several
days, Uber/Lift drivers park on the streets while waiting for assignments, and residents from
nearby condominiums and apartments park on the streets in the evening and nighttime hours.
Several residents of the Grand Tropez complex expressed a desire to be included in the
preferential parking program so that they could obtain permits to park on California Street, Holly
Avenue, and Kansas Street. The residents of these streets who submitted the petition, however,
are opposed to this idea because the Grand Tropez complex does not have direct vehicular access
to these streets, it has a disproportionately large number of units relative to the limited frontage
on these streets, and the Grand Tropez residents' vehicles are part of the problem that the
California Street/Holly Avenue/ Kansas Street residents are attempting to alleviate.
5
Page 96 of 199
V.
PARKING UTILIZATION SURVEY
A parking utilization survey was conducted by the El Segundo Police Department on Tuesday,
September 21 and Saturday, September 25, 2021 to quantify the number of vehicles that were
parked on each of the three streets that are being considered for the preferential permit parking
zone and to identify if the parked vehicles were registered on a street in the survey zone, at a
location in El Segundo outside the survey zone, or at a location outside of El Segundo. The
results of the survey are shown in the table below.
RESULTS OF PARKING SURVEY
Time of Survey &
Number of Vehicles & Location of Re istration
Street Surveyed
In the
El Segundo Outside
Outside
Total Parked
Survey Zone
the Survey Zone
El Se undo
Vehicles
TUESDAY 9/21/21
5:00 AM
California Street
8
3
4
15
Holly Avenue
2
3
5
10
Kansas Street
1
l
0
2
Total of All 3 Streets
11
7
9
27
10:00 AM
California Street
5
1
2
8
Holly Avenue
1
2
6
9
Kansas Street
1
0
1
2
Total of All 3 Streets
7
3
9
19
1:00 PM
California Street
5
1
2
8
Holly Avenue
2
1
7
10
Kansas Street
1
1
1
3
Total of All 3 Streets
8
3
10
21
SATURDAY 9/25/21
6:00 AM
California Street
4
2
5
11
Holly Avenue
2
4
6
12
Kansas Street
0
0
0
0
Total of All 3 Streets
6
6
11
23
10:00 AM
California Street
0
0
0
0
Holly Avenue
2
3
9
14
Kansas Street
0
0
0
0
Total of All 3 Streets
2
3
9
14
2:00 PM
California Street
3
0
1
4
Holly Avenue
3
0
6
9
Kansas Street
0
0
0
0
Total of All 3 Streets
6
0
7
13
C0
Page 97 of 199
The table indicates that the time with the most vehicles parked in the proposed permit parking
area was Tuesday, 9/21/21 at 5:00 AM when there were 27 vehicles parked on the three streets in
the survey zone. Of these 27 vehicles, only 11 were registered at addresses within the survey
zone, while 7 vehicles were registered at El Segundo addresses outside the survey area and 9
were registered at addresses outside of El Segundo.
In general, the table indicates that most of the vehicles that are parked on the three streets in the
proposed preferential parking zone are not registered at addresses within the survey area. This
finding supports the residents' statements that there is a substantial amount of parking intrusion
on their residential streets because a majority of the parked vehicles do not belong to residents of
the proposed preferential permit parking zone.
Page 98 of 199
VI.
INPUT FROM POLICE DEPARTMENT
Representatives of the El Segundo Police Department have recommended that the preferential
parking zone be designated as "No Parking — 10 to 11 AM & 2 to 3 PM — Except by Permit."
They offer this recommendation because they have limited enforcement resources for
preferential parking programs and could readily enforce a program that has limited hours. In
essence, any vehicle without a permit that is parked on the restricted streets during the designated
times could be issued a citation. This type of signage has worked well at existing preferential
parking zones at other locations in El Segundo.
The recommendation from the Police Department is not consistent with the desires of the
residents as the residents want a program that is in effect 24/7 with a 2 hour parking limit. The
Police Department, however, has indicated that such a program would be difficult to enforce
because each of the vehicles without a permit would need to have the tires chalked and then
checked two hours later, which would require a substantial amount of labor.
Page 99 of 199
VII.
SUMMARY OF FINDINGS
The key findings of the parking study are summarized below.
• The results of the analysis indicate that the parking conditions on the surveyed segments
of California Street, Holly Avenue, and Kansas Street are consistent with the criteria
cited in the Municipal Code because there is documented interference from nonresident
vehicles using a majority of the public street parking spaces, the interference occurs at
regular intervals, and there is a shortage of available and convenient residential parking
spaces in the area of the proposed zone.
• The procedures and requirements designated in the Municipal Code have been satisfied
because the petition that was submitted was signed by residents of 70 percent of the
dwelling units, which is greater than the Code requirement of 55 percent. Also, all of the
residents in the designated preferential parking zone were notified of the request.
• At a community meeting with the residents, many of the residents stated that the parking
spaces in front of their houses are frequently occupied by vehicles associated with nearby
businesses, airport passengers, Uber/Lift drivers, and residents from nearby
condominiums and apartments.
• The majority of the residents who responded to a questionnaire favor a 2 hour maximum
parking duration that would be applicable all seven days of the week and all 24 hours of
the day, except that vehicles with a permit would be exempt from the 2 hour restriction.
• Several residents of the Grand Tropez complex expressed a desire to be included in the
preferential parking program so that they could obtain permits to park on California
Street, Holly Avenue, and Kansas Street. The residents of these streets, however, are
opposed to this idea because the Grand Tropez complex does not have direct vehicular
access to these streets, it has a disproportionately large number of units relative to the
limited frontage on these streets, and the Grand Tropez residents' vehicles are part of the
problem that the California Street/Holly Avenue/Kansas Street residents are attempting to
alleviate.
• A parking utilization survey conducted by the Police Department indicates that most of
the vehicles that are parked on the three streets in the proposed preferential parking zone
are not registered at addresses within the survey area. This finding supports the residents'
statements that there is a substantial amount of parking intrusion on their residential
streets because a majority of the parked vehicles do not belong to residents of the
proposed preferential permit parking zone.
• Representatives of the El Segundo Police Department have recommended that the
preferential parking zone be designated as "No Parking — 10 to 11 AM & 2 to 3 PM —
Except by Permit." They offer this recommendation because they have limited
enforcement resources for preferential parking programs and could readily enforce a
W]
Page 100 of 199
program that has limited hours.
• An issue that should be raised regarding the implementation of a preferential parking
zone is that the vehicles that are displaced by the permit requirement in the designated
zone could potentially shift to another street and thereby result in adverse impacts to a
different group of residents. If and when this would occur, the preferential parking zone
could be expanded to include the impacted streets.
10
Page 101 of 199
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EL SEGUNDO, CALIFORNIA DESIGNATING
PREFERENTIAL PARKING ZONE 2.
The City Council of the city of El Segundo does resolve as follows:
SECTION 1. Findings. The City Council finds:
A. Preferential parking in "Zone 2," as defined below, is required to enhance or
protect the quality of life in the area of the designated area and necessary to provide
reasonably available and convenient parking for the benefit of adjacent residents.
B. Based upon the City Traffic Engineer's recommendation and the agenda
report accompanying this Resolution, the requirements set forth in El Segundo Municipal
Code ("ESMC") § 8-5A-4 have been met to establish Zone 2 preferential parking.
SECTION 2. Zone Establishment. Subject to the provisions of ESMC") § 8-5A-5
and stated limitations, preferential parking is established in the area comprising Zone 2
as follows:
ZONE 2: No Parking between the hours of 10:00 a.m. and 11:00 a.m. and between
2:00 p.m. and 3:00 p.m., Monday through Friday, except by permit on west and
east curb line of California Street between Pine Avenue and Holly Avenue; on north
(except by Kansas park) and south curb line of Holly Avenue between California
Street and Kansas Street; and the west curb line of Kansas Street between Holly
Avenue and Grand Avenue.
SECTION 3. Direction. The Public Works Director, or designee, will take
necessary steps to notify the public of Zone 2's preferential parking restrictions, including,
without limitation, the installation of appropriate signage.
SECTION 4. Severability. If any part of this Resolution or its application is deemed
invalid by a court of competent jurisdiction, the City Council intends that such invalidity
will not affect the effectiveness of the remaining provisions or applications and, to this
end, the provisions of this Resolution are severable.
SECTION 5. Electronic Signatures. This Resolution may be executed with
electronic signatures in accordance with Government Code §16.5. Such electronic
signatures will be treated in all respects as having the same effect as an original signature.
SECTION 6. Signature Authority. The Mayor, or presiding officer, is hereby
authorized to affix his signature to this Resolution signifying its adoption by the City
Council of the City of El Segundo, and the City Clerk, or her duly appointed deputy, is
directed to attest thereto.
SECTION 7. Effective Date. This Resolution will take effect immediately upon
adoption and will remain effective unless repealed or superseded.
SECTION 8. City Clerk Direction. The City Clerk will certify to the passage and
adoption of this Resolution, enter it in the City's book of original Resolutions, and make a
record of this action in the meeting's minutes.
Page 102 of 199
PASSED, APPROVED AND ADOPTED this day of 12021.
Drew Boyles, Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved and
signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a
regular meeting of said Council held on the day of 2021, and the same was
so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
Page 103 of 199
{.,rVoy City Council Agenda Statement
ELSEGUNDO Meeting Date: January 18, 2022
Agenda Heading: Staff Presentations
Item Number: D.13
TITLE:
Main Street / Imperial Highway Monument Entry Feature Project
RECOMMENDATION:
1. Authorize staff to execute a Professional Services Agreement with Hirsch &
Associates, Inc. in the amount of $66,110, with an additional $6,000 for
contingency, to prepare the design of the Main Street / Imperial Highway
Monument Entry Feature.
2. Authorize staff to remove existing signage at the Main Street and Imperial
Highway intersection.
FISCAL IMPACT:
Funding for this project was Included in the Adopted FY 2020-2021 CIP Fund Budget as
follows:
Amount Budgeted: $450,000 ($250,000 General Fund & $200,000 Cultural Arts Fund)
Current Balance: $442,500
Additional Appropriation needed at this time:: None
Account Number(s): 301-400-8203-8214 (City Gateway Entry Project)
The estimated cost of the landscape architecture design services is $72,110 ($66,100
for the proposed contract and an additional $6,000 for contingencies). The cost of
constructing the monument sign will have to be determined. Deducting the anticipated
design services cost from the current budget balance of $442,500 will leave a total
construction budget of $370,390.
BACKGROUND:
On November 6, 2018, City Council established the Ad -Hoc Gateway Committee,
comprised of individuals to determine the vision, goals, and scope of a potential Main
Street/Imperial Highway monument entryway feature project. In January 2019, the
Page 104 of 199
Main Street/Imperial Highway Monument Entry Feature Project
January 18, 2022
Page 2 of 3
Committee held its kick-off meeting. Several months were spent researching site
constraints and site development history, developing goals and a vision, along with
design parameters and criteria. A "Call to Artists" was published in June 2019, which
received responses from over 40 submittals. A design team, consisting of two artists,
was ultimately selected and several design iterations were prepared and presented to
the Gateway Committee on December 7, 2020, and to the Recreation and Parks
Commission on December 9, 2020.
In a Gateway Committee meeting on February 4, 2021, it was proposed that the City
Manager work directly with staff and the designers to develop a design that is more
reflective of El Segundo's small-town charm, beach orientation, ties into the evolving
nature of the Downtown area, and connects to the historic El Segundo High School,
Library, and Library Park sites. Subsequently, this collaboration effort proved to be
challenging between the two artists and both artists eventually withdrew from the design
process voluntarily. Consequently, it was decided that staff would solicit proposals from
qualified landscape architects for the design of this monument entry feature.
DISCUSSION:
The Request for Proposals (RFP) for the project was published in August 2021, and
four proposals were received on September 9, 2021 from the following California
consulting firms:
1. David Volz Design (Costa Mesa)
2. Hirsch & Associates, Inc. (HAI) (Anaheim)
3. RHA Landscape Architects -Planners, Inc. (Riverside)
4. SALT Landscape Architects (Los Angeles)
All four proposals were evaluated and ranked based on consultant team qualifications,
overall experience, project understanding and approach, and references. David Volz
Design, Hirsch & Associates, Inc., and SALT Landscape Architects were ranked the top
three firms and were interviewed by a panel on October 28, 2021 and November 1,
2021. Hirsch & Associates, Inc. was selected and a fee proposal was negotiated with
the firm.
Additionally, the existing signage / monument (Attachment 3) is in need of removal. In
an effort to save costs and prepare for the proposed project, staff is recommending that
the Public Works Department crew remove the existing signage / monument to clear the
space for the proposed monument. The organizations shown on the signs were
contacted and they had no objection to the removal of the signs. The removed signs
will be stored in the Public Works Department yard so that the organizations can pick up
their signs, if interested.
With City Council authorization, the design of the project is expected to be completed by
Page 105 of 199
Main Street/Imperial Highway Monument Entry Feature Project
January 18, 2022
Page 3 of 3
September 2022, and the existing signage will be removed during the week of January
24-28, 2022.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 4: Develop and Maintain Quality Infrastructure and Technology
Objective 4A: El Segundo's physical infrastructure supports an appealing, safe and
effective community.
Objective 4B: El Segundo's technology supports effective, efficient, and proactive
operations.
Goal 5: Champion Economic Development and Fiscal Sustainability
Objective 5A: El Segundo promotes economic growth and vitality for business and the
community.
Objective 5B: El Segundo approaches its work in a financially strategic and responsible
way.
PREPARED BY:
Cheryl Ebert, Senior Civil Engineer
REVIEWED BY:
Elias Sassoon, Public Works Director
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. Main & Imperial Monument Feature Vicinity Map
2. Main & Imperial Monument Feature Location Map
3. Main & Imperial Monument Feature Photo of Existing Signage
Page 106 of 199
EL'SEGUNDO Main Street / Imperial Highway Monument Feature
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sources. The land base and facility information on this map is for display purposes only
and should not be relied upon without independent verification as to its accuracy. The City
of EI Segundo will not be held responsible for any claims, losses or damages resulting
WGS_1984_Web _Mercator _Auxiliary_Sphere from the use of this map.
ELSEGUNDO Main Street / Imperial Highway Monument Feature
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sources. The land base and facility information on this map is for display purposes only
and should not be relied upon without independent verification as to its accuracy. The City
of El Segundo will not be held responsible for any claims, losses or damages resulting
NGS_1984_Web—Mercator _Auxiliary_Sphere from the use of this map.
Main Street / Imperial Highway Monument Entry Feature Project
Photo of Existing Signage
Page 109 of 199
{.,rVoy City Council Agenda Statement
ELSEGUNDO Meeting Date: January 18, 2022
Agenda Heading: Staff Presentations
Item Number: D.14
TITLE:
Review of City Committees, Commissions, & Boards
RECOMMENDATION:
Direct staff to do the following:
Prepare a staff report (by March 15, 2022) to conclude the Capital Improvement
Program Advisory Committee, with the understanding that the City Council
Finance Committee will be responsible for reviewing proposed capital
improvement projects.
2. Prepare a staff report to convert the Environmental Committee to a Public Works
Committee by March 15, 2022.
3. Conduct a thorough review of each City committee, commission, and board's
bylaws (or equivalent documents); and provide potential revisions to City Council
(by June 30, 2022) to ensure consistency of operating practices, duties, and
responsibilities to align with the current Citywide organizational structure.
FISCAL IMPACT:
The proposed recommendations will result in expenditure/budget savings, reduced
duplication of effort, more efficient use of staff time, and improved implementation of the
City's Strategic Plan.
BACKGROUND:
At the September 7, 2021 City Council meeting, staff was requested to conduct a review
of the City's nine standing citizen committees, commissions, and boards and report
back with background information on each body (including the authorization source,
purpose, and impact on staff workload). Staff has conducted its review. Attached are
two summary spreadsheets (Attachments A and B) and a one -page summary of each
body along with applicable bylaws and/or other documentation to provide more detailed
Page 110 of 199
Review of City Committees, Commissions, & Boards
January 18, 2022
Page 2 of 11
descriptions of each body (Attachments C through K). The following provides relevant
highlights from these documents along with the outcome of staff's research:
Establishment Dates
The City's nine citizen committees, commissions, and boards were formally established
by City Council dating back to 1946 (Planning Commission) up through 2020 (Diversity,
Equity, & Inclusion Committee).
Establishment Authorization
Two bodies (Planning Commission and Library Board of Trustees) are legally required
via California state statues. The other seven bodies are discretionary and were
established by City Council, either through adoption of a resolution and/or bylaws.
Number of Members
The number of members ranges from four (Investment Advisory Committee) to 7 to 11"
(Arts & Culture Advisory Committee). The most common number of members is five.
Having five members for a citizen committee is fairly standard among similar sized
California General Law cities (in terms of overall city budget, residential population, and
daytime workforce population). However, the actual numbers of members for non-
traditional bodies vary. From a quorum/logistics/efficiency perspective, citizen
committees, commissions, and boards tend to function better when the total number is
limited to five members, and definitely when below ten. Going beyond five members
should be viewed as an exception, based on a compelling reason, as determined by
City Council.
Membership Requirements
For four bodies, membership is restricted to El Segundo residents. Membership in the
other five bodies varies and allows for non-residents. Some of the membership
observations include the following::
The Senior Citizen Housing Corporation Board consists of five members who are El
Segundo residents. However, there is no requirement for any of the Park Vista Senior
Housing Project residents to serve on this Board. It is unusual for an affordable housing
project to not have residents of the project serve on the project's oversight or advisory
board. Typically, such projects have a residential advisory board.
The Capital Improvement Program Advisory Committee consists of three El Segundo
residents and two local business representatives who don't have to be El Segundo
residents.
Page 111 of 199
Review of City Committees, Commissions, & Boards
January 18, 2022
Page 3 of 11
The Investment Advisory Committee consists of four members, as follows: One El
Segundo resident; one other person who does not have to be an El Segundo resident;
City Treasurer (who has to be an El Segundo resident), and the City Chief Financial
Officer (who does not have to be an El Segundo resident). Since the City Treasurer will
not be an elected position after the current term concludes, the bylaws for this
committee will need to be revised.
The Environmental Committee consists of seven members, as follows: Three El
Segundo residents; three local business people (who do not have to be an El Segundo
resident); and one El Segundo Unified School District representative (who does not
have to be an El Segundo resident).
The Arts and Culture Advisory Committee consists of 7 to 11" members who are not
required to be El Segundo residents. However, the bylaws state that "non-residents
should be actively involved in the arts."
The Diversity, Equity, and Inclusion Committee consists of "5 to 9" members who are
not required to be El Segundo residents. However, the bylaws state that "non-residents
should meet one or more of the following criteria: Student of a public or private high
school in El Segundo, employed by a business located in El Segundo, or a property
owner in El Segundo.."
In many California cities, it is more common to restrict membership of citizen
committees, commissions, and boards to local residents. In some cases, cities allow
non-residents who own or work in local businesses to serve on citizen bodies. In other
cases, non-residents that own property in a city are allowed to serve on a city
committee, commission, or board. Some cities also limit the total number of
committees, commissions, or boards that one person can be part of to one or two.
Appointment Authority
City Council as a whole approves the members who serve on all committees,
commissions, and boards. Per the bylaws for four of the nine bodies, City Council is
responsible for reviewing, interviewing, and appointing members. For the remaining
five bodies, their bylaws call for the following processes to be used:
For the Library Board of Trustees, Boardmembers "...shall be appointed by the Mayor
with the consent of the City Council."
For the Investment Advisory Committee, City Council appoints one El Segundo resident
and one other person who does not have to be an El Segundo resident. The City
Treasurer and City Chief Financial Officer are automatic appointments.
For the Environmental Committee, "...the Chair and Vice Chair of the Environmental
Committee shall review the applications with the sole purpose of making a
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recommendation to the City Council. The Council may interview the recommended
candidates and the City Council shall make the selection and appointments."
For the Arts and Culture Advisory Committee, applicants "...are reviewed and
recommended by the Arts and Culture Advisory Committee and then approved and
appointed by the City Council."
For the Diversity, Equity, and Inclusion Committee, applicants "...are reviewed and
recommended by the Diversity, Equity, and Inclusion Committee and then approved and
appointed by the City Council."
The common practice in similar California General Law cities is for City Council to
review and make such appointments. In some cities, individual Councilmembers are
allowed to make individual appointments of equal weight (e.g., for one of five positions),
subject to approval by the full City Council. In some cities, staff and/or outside
consultants are used to do initial interviews when there is a large number of applicants.
For example, in 2020, due to a large number of applications, City Council used an
outside consultant to screen and interview the initial applicants. It is, however, unusual
to allow sitting members of a citizen committee, commission, or board to review,
interview, and recommend appointments of members to their own advisory bodies.
Term Length
Members of six bodies (Capital Improvement Program Advisory Committee,
Environmental Committee, Investment Advisory Committee, Planning Commission,
Recreation & Parks Commission, and Senior Citizen Housing Corporation Board) serve
four-year terms. Members of three bodies (Arts & Culture Advisory Committee;
Diversity, Equity, & Inclusion Committee; Library Board of Trustees) serve three-year
terms. Term limits are not used in El Slegundo. However, a few cities use term limits,
restricting membership to two, three, or four consecutive terms. The City's practice on
term length is in line with other similar California General Law cities.
Compensation
Members of the Planning Commission and Recreation & Parks Commission receive a
$50.00 per meeting stipend. Members of the other seven bodies are not compensated.
This approach is in -line with other similar California General Law cities.
Meeting Dates
The Planning Commission is scheduled to meet twice per month. Seven bodies are
scheduled to meet once a month. The Capital Improvements Program Advisory
Committee meets "as needed" during the months of March, April, and May when the
budget is prepared. These meeting frequencies are in -line with other similar California
General Law cities.
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Purpose & Duties
Generally speaking, the purpose of each body is to provide advice and
recommendations to City Council within the parameters of its formal resolution and/or
bylaws. The Planning Commission and Library Board of Trustees have specific
functions and powers delineated by California state statutes. The Senior Citizen
Housing Corporation Board functions as a separate legal entity to provide oversight of
the Park Vista Senior Housing Development's management company and carry out
certain tasks. The following highlights the purpose and duties of the nine committees,
commissions, and boards:
Planning Commission
Established in 1946 by Ordinance No. 300, and subsequently modified by Ordinance
No. 677, the Planning Commission and its authorities are established by El Segundo
Municipal Code Section 2-1, and in accordance with California Government Code
Section 65100 (previously known as the The Planning Act of 1929). The Planning
Commission's functions are to prepare, periodically review, and revise, as necessary,
the General Plan; implement the General Plan through actions including, but not limited
to, the administration of specific plans and zoning and subdivision ordinance; review
capital improvement programs; promote public interest in, comment on, and
understanding of the general plan, and regulations relating to it; consult and advise with
public officials and agencies, public utility companies, civic, educational, professional,
and other organizations, and citizens generally concerning the implementation of the
general plan; and promote the coordination of local plans and programs with the plans
and programs of other agencies. The Planning Commission is a legislative body with
other specific land use responsibilities.
Establishing a Planning Commission is common among California cities with land use
responsibilities. This Commission's practices appear to be consistent with other similar
California General Law cities.
2. Recreation and Parks Commission
As explained in this Commission's resolution, the purpose of this Commission is to: "Act
in an advisory capacity to the City Council in all matters pertaining to parks, recreation,
parkways and street trees; Consider the annual budget for parks, recreation, parkways
and street tree purposes." In addition, there have been other responsibilities and
actions (outside of the bylaws) that appear to have been assigned to this Commission
and/or allowed to take place over the years.
Establishing a Recreation and Parks Commission is common among California cities
that have public recreation facilities, parks, and offer recreation programming. This
Commission's bylaws appear to be similar to those used in other California cities.
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However, there may be some defacto practices of this Commission that are a little
different.
With the 2020 Citywide reorganization, the former Recreation and Parks Department
and former Library Department were merged into the current Community Services
Department. As part of this merger, some of the former Recreation and Parks
Department functions were transferred to the Public Works Department. Examples of
such functions include: the following: park maintenance, landscaping functions, parkway
maintenance, and street trees management. As a result, the advisory role for these
services should be transferred to the more applicable City committee to better reflect
the current Citywide organizational structure.
3. Senior Citizens Housing Corporation Board
As explained in this Board's bylaws, the purpose of this body is to: "..establish polices
for the operation of ... the City of El Segundo Senior Citizen Housing Project ; Provide
affordable housing opportunities for El Segundo senior residents; Promote the common
good and general welfare of the senior Residents of the City of El Segundo; Any other
purposes beneficial to the public." This body reviews the budget of the Park Vista
property management firm, rental rates, and provides recommendations to City Council.
Establishing this type of committee is optional and does not appear to be emulated
anywhere in the South Bay and West LA region. Establishing a "Senior Citizens
Housing Corporation" for Park Vista was unique to El Segundo in 1984. Public
affordable housing projects are managed and governed in a different manner in 2022.
For example, it is unusual for an affordable housing project not to have residents of the
project serve on the project's oversight or advisory board. It is common for such
projects to have their own "resident advisory board." As a result, City Council may want
to revisit the structure and bylaws of the Senior Citizen Housing Corporation Board
some time in the future.
4. Capital Improvements Program Advisory Committee
Staff was unable to locate an establishment resolution or bylaws for this Committee.
However, staff did find City Council meeting minutes from September 3, 1991 which
make reference to establishing this Committee "to assist staff in review of proposed
annual Capital Improvement Program Budget." The Committee also assists in the
development of the 5-year Capital Improvement Program ("CIP"). Each year staff
proposes CIP projects for a five-year period. The Committee reviews these projects and
makes recommendations to the City Council for funding consideration in conjunction
with the City's annual budget process.
Use of this type of citizens committee is not widely used and involves an extra layer of
staff work and logistical challenges for staff when preparing the Citywide budget. With
the recent establishment of the City Council Finance Committee, it may be more
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appropriate for this Committee to assume the role that the Capital Improvements
Program Advisory Committee currently plays. This format would allow City Council to
have a more direct role in the development and review of the City's Capital
Improvement Program Budget.
5. Library Board of Trustees
As explained in this Board's bylaws, the purpose of this Board is defined by the
California State Education Code, to do the following: "..act in an advisory capacity to
the City Council in all matters pertaining to the Library and cooperate with other local
governmental agencies and civic groups in the advancement of sound planning and
programming. The Board considers, reviews, edits and issues policy recommendations
on library service, recommends the adoption of standards pertaining to library services
and programs and makes recommendations for the provision of adequate library
services consistent with community needs. The Board may administer any trust
declared or created for the library, and receive by gift, devise, or bequest and hold in
trust or otherwise, property situated in this state or elsewhere, and where not otherwise
provided, dispose of the property for the benefit of the Library."
Establishing a Library Board of Trustees is required for all California cities that have a
public library. This Board's bylaws appear to comply with California state statutes and
are in -line with those of other similar California General Law cities.
6. Investment Advisory Committee
As explained in this Committee's establishment resolution, the purpose of this
Committee is to: "...review City investments and make recommendations to the City
Treasurer and City Council concerning investments of City funds help ensure that City
funds are invested in a safe and prudent manner."
Establishing an Investment Advisory Committee is a common practice among
California, South Bay, and West LA region cities. This Committee's bylaws appear to
be in -line with those of other similar California General Law cities. Since the City
Treasurer will not be an elected position after the current, the bylaws for this committee
will need to be revised.
7. Environmental Committee
As explained in this Committee's bylaws, the purpose of this Committee is to:
"...research and advise the City Council on environmental -related issues, such as any
programs or business practices, including but not limited to those that affect air quality,
energy usage, solid waste, urban planning and development, hazardous waste,
transportation and water usage. The Committee shall collaborate with City staff and the
local community to help formulate responsible environmental strategies that are
consistent with local, state and federal standards, and to provide suggestions for a 'best
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practices' approach to implementing sustainable and environmentally conscious
standards."
Establishing an Environmental Committee is optional and is not widely used in the
South Bay and West LA region, although most of the cities in this region maintain strong
commitments to protecting their local environment. The bylaws of this Committee are
unique to El Segundo. Some of the functions listed in the bylaws contain items that also
fall within the responsibility of outside non -profits and/or other City committees,
commissions, or boards. For example, the review of business practices also takes
place within the El Segundo Chamber of Commerce and the El Segundo Economic
Development Corporation. Urban planning and development issues fall within the
scope of the Planning Commission. As a result, there is overlap, duplication of effort,
and this Committee does not clearly fit into the current Citywide organizational structure.
However, there is value in receiving advisory input on matters involving: air quality,
energy usage, solid waste, hazardous waste, transportation, wastewater, water usage,
and environmental sustainability. There are a variety of other public infrastructure
services that would benefit from such input. Examples include: bikeways, greenbelts,
streets, sidewalks, etc. There is also the need for oversight of park maintenance,
landscaping, parkway maintenance, and street tree management services that used to
fall under the former Recreation and Parks Commission to be transferred to a more
applicable committee. With the objective in mind, an option for City Council
consideration would be to convert the existing Environmental Committee into a new
Public Works Committee. In order to do this, new bylaws would need to be prepared.
City Council may also want to consider reducing the number of committee members
from seven to five, and only as future vacancies appear.
8. Arts and Culture Advisory Committee
As explained in this Committee's bylaws, the purpose of this Committee is to: "...advise
the City Council to include art and culture into the El Segundo community as well as
planning and installation of public art. The ACC shall serve as a forum for effective
collaboration leading to the growth of art and culture in the City of El Segundo....."
Establishing an Arts and Culture Committee is optional and is becoming more common
among California cities that have their own public theatres, art galleries, arts
programming, active local arts scene, etc. Some South Bay and West LA cities have
this type of committee. The bylaws of this Committee were recently prepared and its
role is still evolving. One component of the bylaws that City Council may want to
consider revising is the ability of the Committee to review and recommend member
appointments to City Council. City Council may also want to consider reducing the
number of Committee members from 7 to 11" to five, and only as future vacancies
appear.
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9. Diverstity, Equity, and Inclusion Committee
As explained in this Committee's bylaws, the purpose of this Committee is to:
"...advise the City Council on issues of diversity, equity, and inclusion. This work
includes an examination of four key areas to produce a clear picture of the current
practices, as well as the El Segundo community's sentiments towards these practices.
With respect to the four initial study topics, they are spelled out in the bylaws to include
the following:
1. Public Safety (including a review of Police Department policies, practices, training,
and future direction)
2. Citywide Organization (including a review of City government policies, practices,
training, etc.)
3. Community At -large (including a review of City demographic data, history, trends,
etc.)
4. Local Economy (including a review of private sector diversity policies, practices,
training, etc.)"
Establishing a Diversity Committee is optional and not widely used in the South Bay and
West LA region, although some cities in other parts of California are starting to explore
creating such committees. Often, cities establish a Diversity Committee as the result of
a court order or a local social justice incident. El Segundo City Council established its
Diversity Committee in response to the 2020 social justice movement and based on its
desire for the City to be more proactive in understanding and addressing local diversity
issues and concerns.
The bylaws of this Committee were recently prepared and its role is still evolving. One
component of the bylaws that City Council may want to consider revising is the ability of
the Committee to review and recommend member appointments to City Council. City
Council may also want to consider reducing the number of Committee members from "5
to 9" to five, and only as future vacancies appear.
DISCUSSION:
There are several inconsistencies with respect to how each committee, commission,
and board is structured and operates. As a result, staff recommends that the Capital
Improvements Program Advisory Committee be concluded, with the understanding that
the City Council Finance Committee will be responsible for reviewing proposed capital
improvement projects. It is also recommended that the Environmental Committee be
converted to a Public Works Committee. In addition, it is recommended that staff
conduct a thorough review of each City committee, commission, and board's bylaws
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(and/or equivalent documents) and return to City Council with potential revisions to
ensure consistency of operating practices, duties, and responsibilities. This will allow
for each body to more accurately align with the current Citywide organizational
structure.
If City Council concurs, staff will proceed to review each body and then provide
proposed revisions to City Council by June 30, 2022. This would allow for sufficient
time for staff to work with the applicable committees, commissions, and boards to
ensure that potential changes go into effect with the start of the new fiscal year (July 1,
2022).
CITY STRATEGIC PLAN COMPLIANCE:
Goal 1. Enhance Customer Service, Engagement, and Communications; Embrace
Diversity, Equity, and Inclusion.
Objective 1A: El Segundo provides unparalleled service to internal and external
customers.
Objective 1 B: El Segundo's engagement with the community ensures excellence.
Goal 4. Develop Quality Infrastructure and Technology
Objective 4A: El Segundo's physical infrastructure supports an appealing, safe, and
effective community.
Goal 5. Champion Economic Development and Fiscal Sustainability
Objective 5A: El Segundo promotes community engagement and economic vitality.
Objective 513: El Segundo approaches its work in a financially strategic and responsible
way.
PREPARED BY:
Scott Mitnick, City Manager
REVIEWED BY:
Scott Mitnick, City Manager
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. Attachment A - CCB Summary Spreadsheet One
2. Attachment B - CCB Summary Spreadsheet Two
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3.
Attachment C
- Planning Commission Summary & Bylaws
4.
Attachment D
- Recreation And Parks Commission Summary & Establishment
Resolution
5.
Attachment E
- Senior Citizen Housing Corporation Board Summary, Meeting
Minutes, Staff
Report, Resolution Amendment & Bylaws
6.
Attachment F
- Capital Improvement Program Advisory Committee Summary &
Meeting Minutes
7.
Attachment G
- Library Board of Trustees Summary, Establishment Resolution &
Bylaws
8.
Attachment H
- Investment Advisory Committee Summary & Establishment
Resolution
9.
Attachment I -
Environmental Committee Summary & Bylaws
10.
Attachment J
- Arts And Culture Advisory Committee Summary & Bylaws
11.
Attachment K
- Diversity, Equity, And Inclusion Committee Summary & Staff
Presentation
Page 120 of 199
City o❑EI Segundo
Committees, Commissions, ❑ Boards
No.
Name
Date
Established
Authori❑ation Source
Member
Range
Member
Re❑uirements
Term
Compensation
Meetings Dates
1
Planning Commission
01 120/46
CA Code Sec. 65100-65106 & City Ord 1 11 00
5
Resident
4 1 rears
1 50 per meeting
2nd & 4th Thursday of the month
2
Recreation & Parks Commission
05/14/56
City Resolution ❑ 161 ❑
5
Resident
4 ❑ears
❑50 per meeting
❑rd Wednesday of the month
Senior CitiI en Housing Corp. Board
01/01/1 4
City Council Vote in 191 4
5
Resident
4 I rears
None
4th Wednesday of the month
4
CIPAC Advisory Committee
OI /15/I 9
City Council Meeting Minutes 09/0:11991
5
Combination
4 ❑ears
None
As needed in March, April, May
5
Library Board of Trustees
12/04/90
CA ED Code 11 910 & City Resolution 1 665
5
Resident
I I I ears
None
2nd Tuesday of the month
6
Investment Advisory Committee
06/02/92
City Resolution -1 164
4
Combination
4 ❑ears
None
❑d Tuesday ❑uarterly
Environmental Committee
02/06/01 1
Council Vote 2/6/200
1
Combination
4 1 rears
None
1 st Friday of the month
❑
jArts & Culture Advisory Committee
Od02116
lCouncil Vote /2/2016
❑to 11
Combination
❑ Dears
None
4th Tuesday of the month
9
IDiversity, El luity, & Inclusion Comm.
06/16/20
lCouncil Vote 6/16/2020
5 to 9
Combination
I I I rears
None
2nd Wednesday of the month
GCBs listed in chronological order
I_Member Rel_Uirements, Combination -Department Directors, Residents, Business Representatives, El Segundo Students, Individuals Vested in the Arts
Page 121 of 199
City of El Segundo
Committees, Commissions, & Boards
No.
Name Purpose & Duties
1
Planning Commission
Provide land use recommendations as prescribed by State and local laws
2
Recreation & Parks Commission
Provide recommendations on rec. programs, parks, parkways, street trees, & other matters
3
ISenior Citizen Housing Corp. Board
Provide oversight of PV Sr. Housing Project man. co., set annual rents, & related matters
4
CIPAC Advisory Committee
Assist staff in review of proposed annual Capital Improvement Program Budget
5
Library Board of Trustees
Provide input on library services/programs & Library's Annual Report to the State Librarian
6
Investment Advisory Committee
Advise City Council & City Treasurer on investment of the City's idle funds
7
Environmental Committee
Review environmental programs & make recommendations
8 jArts
& Culture Advisory Committee
Provide input on A & C Master Plan, public art selection, events, & public art programs
9 1
Diversity, Equity, & Inclusion Comm.
Provide recommendations on four initial study topics
%-UD5 I16led In chronological order
Page 122 of 199
PLANNING COMMISSION
ESTABLISHED
Planning Commission: (Planning & Building Safety) was established pursuant to the Planning Laws of
the State of California (Sec. 65100-65106) on August 20, 1946 by City Ordinance #300.
NUMBER OF MEMBERS
The commission is comprised of 5-members, who must be residents of El Segundo. Not City
Councilmembers serve on this commission.
APPOINTMENT
All members are appointed by the City Council.
TERM OF OFFICE
Four year term, without term limits.
COMPENSATION
In an amount of $50.00 per meeting
MEETINGS
The Planning Commission meets on the 2°d and 4" Thursday of each month, at 5:30 p.m., at 350 Main
Street, in City Hall Council Chambers.
AGENDA/MINUTES
Planning Commission Agendas
Planning Commission Minutes
DUTIES
The commission makes recommendations to the City Council on the adoption or amendment of the City's
General Plan; performs duties with respect to land subdivision, planning and zoning as prescribed by City
and State law; and, advises the City Council on those matters falling within its charged responsibilities in a
manner reflecting concern for the overall development and environment of the City as a setting for human
activities.
OATH
Yes.
Members
Brenda Newman
Ryan Baldino
Michelle Keldorf
Kevin Maggay
Jay Hoeschler
Date of Appointment
04/20/2021
04/20/2021
06/ 19/2018
04/20/2021
06/20/2017
Date Term Expires
06/30/2024
06/30/2024
06/30/2022
06/30/2023
06/30/2021
Page 123 of 199
RESOLUTION NO.2833
A RESOLUTION ESTABLISHING PROCEDURAL RULES
FOR CONDUCTING PLANNING COMMISSION
MEETINGS IN ACCORDANCE WITH EL SEGUNDO
MUNICIPAL CODE SECTION 2-1-8 AND APPLICABLE
LAW
BE IT RESOLVED by the El Segundo Planning Commission as follows:
SECTION 1: Pursuant to El Segundo Municipal Code ("ESMC") Section 2-1-8 and applicable
law, the Planning Commission adopts the attached bylaws.
This Resolution supersedes all previous resolutions purporting to establish rules and procedures
for conducting Planning Commission meetings including Rules of Procedure adopted on or about
March 24, 2011. Accordingly, those resolutions are rendered moot upon adoption of this
Resolution and are accordingly repealed.
SECTION 2: This Resolution will become effective immediately upon adoption and will remain
effective unless repealed or superseded.
PASSED AND ADOPTED this 14th day of December, 2017.
ATTEST:
P yyi
Sa ee, Secre ary
APPROVED AS TO FORM:
By:
_ I -
Da ing, Assi to City Attorney
Rya ino, Chaherson
City ITISegundo Planning Commission
Baldino
- Aye
Hoeschler
- Aye
Newman
- Aye
Nicol
- Aye
Wingate
- Aye
Page 124 of 199
BYLAWS OF THE
El SEGUNDO PLANNING COMMISSION
Effective December 14, 2017
I AUTHORITY
1 Authority: Pursuant to ESMC Section 2-1-8 and applicable law, the Planning Commission
establishes these by-laws. The following Rules become effect upon the Planning
Commission's adoption and remain effective unless amended or superseded. These Rules
are intended to comply with, the Ralph M. Brown Act (Government Code §§54950-54962).
The Brown Act will supersede any conflicting provision of the Rules.
II MEMBERS
A Officers and Staff
1 Chairperson: The Chairperson is elected by a majority vote of the Commission for a one-
year term in December for the following calendar year. The Chairperson must be a Member
of the Planning Conm-iission and retains all the powers of a Commissioner. The
Chairperson will preside over meetings of the Commission and will sign documents of the
Commission.
2 Vice Chairperson: The Vice Chairperson is elected by a majority vote of the Commission
for a one-year term in December for the following calendar year. The Vice Chairperson
must be a Member of the Planning Commission and retains all the powers of a
Commissioner. The Vice Chairperson will preside over meetings of the Commission in the
absence of the Chairperson and may sign documents of the Commission in the
Chairperson's absence.
3 Secretary: The Director or a Deputy Secretary appointed by the Director of Planning and
Building Safety ("Director") serves as the Secretary. The Secretary will attend all meetings
of the Commission unless excused and will record, prepare, and maintain the
Commission's official record and perform other related duties as prescribed by the
Commission. The Secretary may make recommendations and has the right to take part in
all discussions of the Commission, but cannot vote.
4 City Attorney: The City Attorney or Assistant City Attorney ("City Attorney") will attend
all meetings of the Commission. The City Attorney, upon request, may give opinions,
either written or oral, on questions of law and act as the Commission's parliamentarian.
B Selection of Officers
1 Time of Election: The election of the Chairperson and Vice Chairperson will take place at
the first regular meeting of the Planning Commission in December of each year. The term
as Chairperson and Vice Chairperson will be for the following calendar year.
I
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Page 125 of 199
2 Requirements to Serve as Chairperson and Vice -Chairperson: To be considered for the
office of Chairperson and Vice -Chairperson, a Commissioner must be a member of the
Commission for at least six calendar months. Previous service does not disqualify a
Commissioner from service as the Chairperson or Vice -Chairperson.
3 Procedure for Chairperson and Vice Chairperson Election: Any member of the Planning
Commission may nominate any qualified member of the Planning Commission as
Chairperson, including him or herself. The motion of nomination requires a second and
must receive a vote of a majority of the Planning Commission to pass. Once a chairperson
is elected, the election of the Vice Chairperson will follow in the same manner.
4 Vacancy of Office: The Vice -Chairperson succeeds the Chairperson if the Chairperson
vacates office before his or her term is completed. The Vice -Chairperson will then serve
the unexpired term of the Chairperson. The new Vice -Chairperson shall be elected at the
next regular meeting following such a vacancy. If the Vice -Chairperson vacates office
before his or her term of office is completed, the new Vice -Chairperson will be elected at
the next regular meeting following such a resignation.
III MEETINGS
1 Open to Public: All meetings (except closed sessions as provided by State law) of the
Commission are open to the public.
2 Meeting Dates/Times: Regular meetings will be held on the second and fourth Thursdays
of each month. All regular meetings will convene at 5:30 p.m. unless noticed at a different
time by publishing a notice and/or posting a notice in at least three conspicuous places.
Adjourned regular or special meetings may be called by the Chairperson or a majority of
the Commission.
3 Amendment/Suspension: The Commission may amend or suspend these rules at any time
upon majority vote of the Commission.
A Agendas
1 Agenda Preparation: The Agenda will be prepared in accordance with the procedure
directed by the Director. The Agenda should be delivered to the Chairperson and
Commissioners by 5:00 p.m. on the Friday before the Commission's regular meeting. In
the event of a Special Meeting, Agendas should be delivered as promptly as is practicable.
2 Consent Calendar: Items listed under the Consent Calendar are those items the Director
believes will not require Commission discussion and are routine in content. Items may be
pulled for separate discussion or clarification at any Commissioner's request, or upon
receipt of a written request for public comment on the item.
3 Document Preparation: Unless otherwise directed by the Commission or Director, all draft
resolutions must be approved as to form and legality by the City Attorney prior to being
placed on an agenda.
2
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B Rules of Order
1 Conduct of Meetings: Planning Commission proceedings should be governed by common
sense and good taste. Pursuant to applicable laws, including the El Segundo Municipal
Code, any issue of procedure relating to the conduct of a meeting or hearing not otherwise
provided for in these bylaws may be determined by the Chairperson, subject to a vote of
the entire Commission. In addition, the Planning Commission may, upon majority vote,
alter or modify any provision of this Policy when appropriate or desirable.
2 Presiding Officer: The Chairperson, if present, will preside at all meetings. In the
Chairperson's absence, the Vice Chairperson will preside.
3 Call to Order: The Presiding Officer will bring the meeting to order at the time noticed in
accordance with applicable law. In the absence of both, the meeting will be called to order
by the Secretary and a Presiding Officer will be selected by the Commissioners present.
4 Quorum: Three members of the Commission constitute a quorum. Should less than a
quorum be in attendance, the Secretary will list the attendees in the minutes, and they will
adjourn the meeting to a later set time. In the event no members of the Commission are
present the Secretary will adjourn the meeting to a later set time pursuant to Government
Code Section 54955.
5 Right of Floor: Commissioners wishing to speak must first be recognized by the Presiding
Officer and limit any remarks to the agenda matter being considered.
7 Point of Order: The Chairperson will determine all points of order, subject to the right of
any Commissioner to appeal to a vote of a majority of the quorum.
8 Addressing the Commission: Any person may address the Commission under the following
portions of the Agenda:
Public Comments
• Public Hearings
With the consent of a majority of the quorum of the Commission
C Public Participation
1 Subiect Matter: Members of the public may address the Commission only on items within
the subject -matter jurisdiction of the Commission. A determination of whether an item is
appropriate for discussion will be made by the Chairperson with the Commission's consent
and upon advice by the City Attorney.
2 Speaker Protocol: Each person addressing the Commission should step to the podium and
give their name and address for the record. Each speaker is limited to five minutes on Public
Comment and all remarks must be directed to Commission as a body and not to any
particular Commissioner. No question may be asked of Commissioners or City staff except
through the Presiding Officer. No person, other than Commissioners and the person having
the floor, are pennitted to participate in the discussion except as otherwise requested by
the Chairperson.
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3 Large groups: When any identifiable group of persons, as distinguished from the general
public, seeks to address the Commission on the same agenda item, the Presiding Officer
has the discretion to ask that the group select a spokesperson to address the Commission.
If additional issues are to be presented at the hearing by any other member of such group,
the Presiding Officer may limit the number of persons to address the Commission to avoid
unnecessary repetition of information presented to the Commission.
4 Disrupting legal meetings: Any member of the public making disruptive remarks or who
becomes disruptive while attending the Commission meeting so as to impede the orderly
conduct of the meeting will be removed and barred from further audience before the
Commission at that meeting unless permission to continue is granted by a majority vote of
the Commission.
D Public Hearings
I Opening the Public Hearing: The Presiding Officer announces the subject of the Public
Hearing, confirms with the Secretary that the hearing was correctly noticed, and declares
the hearing open. Conflicts, if any, are declared and ex parte contacts, if any, are disclosed
at this time.
2 Actions Limited to Posted A enda: The Planning Commission cannot take action on any
item not appearing on the posted agenda except under the conditions permitted by
Government Code Section 54954.2. Any Commissioner may make a motion to place an
item on a future agenda. The motion is non -debatable and requires a majority vote. The
Director has discretion as to when the item will be placed on the agenda, unless otherwise
directed by the Planning Commission.
3 Staff Presentation: Staff summary report and other written material included in the agenda
packet is received and filed. Written comments (e.g. protest, etc.) are noted for the record
and Staff responds to Commissioners' questions.
4 Public Testimony: The purpose of public testimony is to provide an opportunity to
interested persons wishing to support or oppose the matter being considered. The applicant
or the applicant's representative will normally speak first and will have an opportunity for
rebuttal after all other speakers are finished. At the conclusion of the public testimony the
Presiding Officer may close the public hearing.
5 Commission Deliberation: After the Presiding Officer closes the public hearing, the
Planning Commission may deliberate and make motions. The Commission may ask
questions of speakers for clarification without reopening the public hearing, however, the
Presiding Officer may also reopen the public hearing at any time prior to the Commission
taking a final vote on an item.
6 Motions: A motion may be debated by the Commission after it is made. If a second is not
forthcoming, the motion dies for lack of a second. If the motion is seconded, the debate
may continue.
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7 Precedence of Motions: When a motion to approve, deny or continue an action is made by
a Member, no other motion may be considered except:
• Motion to Amend —(debatable only as it relates to the amendment). Amendments are
voted on first, the main motion vote is last. A motion may be amended more than once
with each amendment being voted on separately. There shall only be one amending
motion on the floor at any one time.
• Motion to Postpone —(a motion to postpone indefinitely is debatable). If such a motion
is adopted, the principal question is lost.
• Motion to Table--(undebatable and not subject to amendment). The purpose of a
motion to table is to temporarily bypass the item. If a motion to table is adopted, the
item may be taken from the table at any time before the adjournment of the next regular
meeting. If the item is not taken from the table in the time specified, the business of the
item is lost.
• Motion for Previous Question —a motion for previous question closes debate on the
main motion and is non -debatable. If motion fails, debate is reopened; if motion passes,
then vote must be taken on the main motion.
8 Commission Action: The Commission may, at this time:
• Close the public hearing and vote on the motion at hand.
• If a motion to amend is made, additional public comment may be warranted. Significant
amendments will require a new public hearing to be scheduled.
• Continue the open Public Hearing. This should be done if any additional information
is requested. Continuing a Public Hearing to a specific date does not require additional
notice. Anyone may request a continuance of an item and the Commission, by majority
vote, may grant a continuance.
• Close the Public Hearing and continue the matter to a later date for a decision (note that
no additional reports or testimony may be received if the Public Hearing is closed).
9 Silence: During a collective vote (Ayes and Nays), silence of any Commissioner denotes
an affirmative vote.
10 Failure to Vote: Every Commissioner should vote unless disqualified by reason of a
Conflict of Interest. Members who abstains because of a legal conflict of interest are not
counted as part of the quorum and are not deemed to be voting. If members abstain for
reasons other than a legal conflict of interest, they will be counted in establishing a quorum.
Such an abstention will be counted with the majority vote of the quorum unless there is no
majority, in which case it will not be counted as a vote.
11 Lost Motions: A lost motion is one that fails to receive the necessary number of votes to
carry. To revive a lost motion at the same meeting, the proper action is a motion to
reconsider.
12 Tie Votes: If a tie vote occurs when a Member of the Commission is absent, the item will
be automatically continued once to the next regular meeting of the Commission. Except in
the event of an appeal to the Commission, if a tie vote occurs as a result of the abstention
of a Commissioner, the motion is lost. If a tie vote on an appeal occurs as a result of the
abstention of a Commissioner, the appeal is deemed denied.
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13 Changing the Vote: Commissioners may change their vote only if the change is made
immediately following the announcement of the vote by the Presiding Officer and before
the next agenda item is announced.
14 Abstention: Commissioners who publicly announce that they are abstaining from voting
on a particular matter will not subsequently be allowed to withdraw the abstention.
15 Motion to Reconsider: A motion to reconsider any action taken by the Commission may
be made in accordance with the following:
• The motion must be made by a Commissioner of the majority vote, or, in the case of a
lost motion, by any Commissioner and may be seconded by any Commissioner.
• The motion must be made before the adjournment of the meeting at which the original
action was taken.
• The motion is debatable and has precedence over a pending motion.
• Except as otherwise provided, if the action to be reconsidered is a Public Hearing item,
it must be re -noticed in the event the motion to reconsider passes. Where it is clearly
established that all interested members of the public are still present, the item may be
reconsidered without further notice.
E Minutes
1 Minutes of Proceedings: The Secretary will record an account of all public proceedings of
the Planning Commission into the Commission's official minutes. These minutes will
become public record after Commission approval. Unless requested by a majority of the
quorum, minutes may be approved without reading.
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RECREATION AND PARKS COMMISSION
ESTABLISHED
Recreation and Parks Commission: (Recreation & Parks) was established on May 14, 1956 by
Resolution # 1618
NUMBER OF MEMBERS
The commission is comprised of 5-members, who must be residents of El Segundo.
APPOINTMENT
All members are appointed by the City Council.
TERM OF OFFICE
Four year term, without term limits.
COMPENSATION
$50.00 per meeting
MEETINGS
The Recreation and Parks Commission meets on the 3`d Wednesday of each month, at 7:00 p.m., at 350
Main Street, in City Hall Council Chambers in City Hall Council Chambers.
AGENDA/MINUTES
Recreation & Parks Commission Agendas and Minutes
DUTIES
The commission advises the City Council on all matters pertaining to recreation, parks, parkways and street
trees. It makes recommendations to the City Council regarding level of services, policies and assists in
implementing Recreation and Parks Department improvements and programs, including youth counseling,
senior outreach, golf operations, city transportation, and in the acquisition and disposal of park property.
OATH
Yes.
Members
Date of Appointment
Date Term Expires
Dave Lubs
06/15/2021
05/30/2025
Robert Motta
06/1.5/2021
05/30/2025
Kelly Watson
06/15/2021
05/30/2024
Lee Davis
07/16/2019
05/30/2023
Julie Stolnack
06/19/2018
05/30/2022
Page 131 of 199
RESOLUTION NO. 1618.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF EL SEGUNDO, CALIFORNIA, ESTABLISHING A
RECREATION AND PARKS COMMISSION IN AND FOR
SAID CITY; PROVIDING FOR THE FUNCTIONING OF
SUCH COMMISSION; AN➢ REPEALING ALL RESOLUTIONS
AND PARTS OF RESOLUTIONS IN CONFLICT THEREWITH.
THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA,
DOES RESOLVE, DECLARE AND DETERMINE AS FOLLOWS:
SECTION 1. That a Recreation and Parks Commission shall
be and the same is hereby created in and for the City of E1 Segun-
do, California.
SECTION 2. That said Commission shall consist of five
members who shall be appointed by the City Council of said City
from the citizens at large.
SECTION 3. Of the members of said Commission first ap-
pointed, two shall be appointed for terms of one year each; one
for a term of two years; one for a term of three years; and one
for a term of four years. Their successors shall be appointed
for terms of four years each, if a vacancy shall occur, otherwise
than by expiration of the term, it shall be filled by appointment
as in the first instance for the unexpired portion of the term.
SECTION 4. The Recreation and Parks Commission shall
have the power and duty to:
(a) Act in an advisory capacity to the City Council in all
matters pertaining to parks, recreation, parkways and street trees.
(b) Consider the annual budget for parks, recreation, park-
ways and street tree purposes during the process of its prepara-
tion and make recommendations with respect thereto to the City
Council and the City Administrative Officer or City Manager.
- 1 -
Page 132 of 199
&4zz
STATE OF CALIFORNIA,
COUNTY OF LOS ANGELES, SS.
CITY OF EL SEGUNDO.
I, Neva M. Elsey, City Clerk of the City of El Segundo,
California, do hereby certify that the whole number of members
of the City Council of the said city is five; that the foregoing
resolution, being Resolution No. 1618 , was passed and adopted
by the said City Council, approved and signed by the Mayor of
said city, and attested by the City Clerk of said city, all at a
regular meeting of the said Council held on the 14th day of May,
1956, and that the same was so passed and adopted by the follow-
ing vote:
AYES: Councilmen Baker, Frederick, Meschuk and
Mayor Benfielda
NOES: Councilmen None;
ABSENT: Councilman Gordon.
WITNESS my hand and the official seal of said city this
14th day of May, 1956.
(SEAL)
- 3 -
City Clerk of the C' y of
E1 Segundo, California.
Page 133 of 199
SENIOR CITIZEN HOUSING CORPORATION BOARD
ESTABLISHED
Senior Citizen Housing Corporation Board: (Recreation & Parks) is a non-profit corporation formed
in 1984 for the construction of the low-income housing facility for seniors, referred to as "Park Vista."
NUMBER OF MEMBERS
The Board, comprised of five (5) directors, all El Segundo residents (per revised bylaws July 7, 2015).
APPOINTMENT
All members are appointed by the City Council.
TERM OF OFFICE
Four year term, without term limits.
COMPENSATION
No compensation.
MEETINGS
The Board meets on the 4"' Wednesday of every month, at 3:30 p.m., at Park Vista, 615 E. Holly
Avenue, El Segundo. Via Zoom at this time.
AGENDAS/MINUTES
Senior Housing Board Corporation
DUTIES
The Board was established to actively oversee the management, operation, maintenance, and finances of
Park Vista. The Board enters into an operating agreement with the City Council and enlists a management
company to operate the facility.
OATH
Yes, administered by the City Clerk or Deputy City Clerk.
Members
Paula Rotolo
Paul Lanyi
Julia Newman
Timothy Whelan
Denise Fessenbecker
Date of Appointment
06/19/2018
05/18/2021
05/18/2021
05/18/2021
05/18/2021
Date Term Expires
06/30/2022
06/30/2025
06/30/2025
06/30/2024
06/30/2024
Page 134 of 199
11. PULLED BY STAFF
12. Receive and file this report regarding emergency work to repair dwelling units at
the Park Vista Senior Housing Facility due to water intrusion without the need for
bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El
Segundo Municipal Code ("ESMC") §§ 1-7-12 and 1-7A-4.
(Fiscal Impact: $50,000.00)
13, Authorize the City Manager to enter into a Professional Services Agreement No.
4893, in a form approved by the City Attorney, with Isaac Sports Group to
provide consulting services related to the design, development, and construction
of the new Aquatics Center at Wiseburn High School and plan for the future
renovation of the Urho Saari Swim Stadium.
(Fiscal Impact: Not to exceed $50,000 over the course of FY14/15, FY15/16,
FY16/17 & FY17/18)
14. Adopt Resolution No. 4928 amending the bylaws of the Senior Citizen Housing
Board Corporation to reduce the authorized number of Directors from seven to
five.
(Fiscal Impact: None)
15. PULLED BY COUNCIL MEMBER ATKINSON
MOTION by Council Member Fellhauer, SECONDED by Council Member Dugan to
approve Consent Agenda items 7, 8, 9, 10, 12, 13, and 14. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
PULLED ITEMS:
11. Consideration and possible action to 1) award a standard Public Works Contract
to the lowest responsible bidder, CLS Constructors, or the 2014-2015 Curb, Gutter,
Sidewalk, and other Concrete Improvements Project, 2) amend the Maintenance
Agreement with West Coast Arborist for tree removal and replacement at locations
associated with the Project, 3) authorize additional work up to the budgeted amount.
Project No. PW 14-16.
(Fiscal Impact: $500,000.00)
Mark Hensley, City Attorney, suggested rejecting all bids concerning this item due to
irregularities.
Council Discussion
MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Fellhauer to
reject all bids and return to the bidding process. MOTION PASSED BY UNANIMOUS
VOICE VOTE. 5/0
15. Consideration and possible action to adopt Ordinance No. 1510, updating the El
Segundo Municipal Code amending Title 13 of the El Segundo Municipal Code
Page 135 of 199
EL SEGUNDO CITY COUNCIL MEETING DATE: August 4, 2015
AGENDA STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Consideration and possible action regarding adoption of a Resolution to amend the Park Vista
Senior Housing Board Corporation's bylaws to reduce its authorized number of directors from
seven to five.
(Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Adopt the Resolution amending the bylaws of the Senior Citizen Housing Board Corporation
to reduce the authorized number of Directors from seven to five.
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Resolution to amend Senior Citizen Housing Board Corporation Bylaw
2. Updated Senior Housing Board Corporation Bylaws
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Jesse Bobbett, Recreation Superintendents
REVIEWED BY: Meredith Petit. Director ❑f Rec ation And P
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION: .
The Senior Citizen Housing Board Corporation was established on October 23, 1984 by City Council
after funding for the Park Vista Housing Facility received voter approval on November 8, 1983. This
501(c)3 non-profit corporation was created to administer the operation of Park Vista at 615 E. Holly and
to encourage affordable housing for senior residents within the City's jurisdiction. The Board is
comprised of seven Board of Directors designated by City Council and hold offices for four years.
On March 26, 2015, one board member whose term was set to expire on June 30, 2015, resigned her
position effective immediately due to personal reasons. With a second board member's term also expired
as of June 30, 2015, and no desire to return to the board, the board voted to agendize and discuss a
possible reduction in the total number of board members from seven to five at the June 2015 meeting.
At the regular monthly meeting on June 24, 2015, the Board of Directors voted 4-1 in favor of amending
the bylaws and reducing the number of authorized directors from seven to five members. The Board's
reasoning for the reduction was to make meetings more efficient by reducing the length of monthly
meetings and the amount of discussion on each item due to the number of directors. Additionally, most of
the City's Commissions, Committees, and Boards are comprised of five positions; therefore, this
modification would make the Senior Housing Board more consistent with the other City Council -
appointed bodies. Per the Senior Housin4( Board Corporation Bylaws, amendments may be adopted by the 1 4-
vote of a majority of the members of the Board of Directors with final approval by City Council.
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Page 136 of 199
On July 7, 2015, City Council voted in favor of approving the recommended changes to the bylaws by a
vote of 5-0. City Staff recommends that the City Council adopt the proposed Resolution amending the
bylaws.
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Page 137 of 199
RIMMIM,
The City Council of the city of El Segundo does resolve as follows:
SECTION 1. The City Council finds and declares as follows:
A. The El Segundo Senior Citizen Housing Corporation (the "Corporation")
was formed by the City of El Segundo in 1984 for purposes of operating the Park
Vista senior citizen housing facility and providing affordable housing
opportunities for El Segundo seniors.
B. The Corporation's Bylaws provide for a Board of Directors consisting of
seven members. The Bylaws further provide that any amendment thereto adopted
by the Board of Directors is not effective without the approval of the City
Council,
C. On June 24, 2015, the Corporation's Board of Directors approved an
amendment to the Bylaws reducing the number of authorized Directors from
seven to five.
D. On July 7, 2015, the City Council heard and considered the Board's
proposed amendment to the Corporation's Bylaws.
SECTION 2. AMENDMENT OF THE HOUSING CORPORATION BYLAWS.
Section 4(C)(1) of the Bylaws of the El Segundo Senior Citizen Housing is
hereby amended to read as follows:
"(1) Authorized Number. The authorized number of Directors shall be
five."
SECTION 3. The City Clerk will certify to the passage and adoption of this Resolution
and enter it into the book of original resolutions.
SECTION 4. This Resolution will become effective immediately upon adoption.
PASSED AND ADOPTED this 4' day of August, 2015.
Suzanne Fuentes, Mayor
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ATTEST:
Tracy Sherrill Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
By:
Karl H. Berger, Asst. City Attorney
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Page 139 of 199
Section 1. Princinal Office.
The principal office for the transaction of the activities and affairs of the El
Segundo Senior Citizen Housing Corporation (hereinafter "Corporation") is
located at the City Hall (350 Main Street) of the City of El Segundo,
California, 90245. The Board of Directors (hereinafter "Board") may change
the principal office from one location to another. Any change of location of
the principal office shall be noted by the Secretary on these bylaws opposite
this Section, or this Section may be amended to state the new location.
Section 2. Purposes and Limitations.
A. The purposes for which this Corporation is formed are:
(1) To establish policies for the operation of and to operate the
City of El Segundo Senior Citizen Housing Project,
(2) To provide affordable housing opportunities for El Segundo
senior Residents.
(3) To promote the common good and general welfare of the senior
Residents of the City of El Segundo and,
(4) Any other purposes beneficial to the public.
B. The limitations of the activities of this Corporation are as
follows:
(1) No substantial part of the activities of this Corporation shall
consist of carrying on propaganda, or otherwise attempting to
influence legislation, nor shall this Corporation participate or
intervene directly or indirectly, in any political campaign
(including publishing or distribution of statements) on behalf of
or against any candidate for public office.
(2) This Corporation is organized and operated exclusively for social
welfare purposes within the meaning of Section 501(c)(3) of the
Internal Revenue Code. Notwithstanding any other provision of
these articles, the Corporation shall not, except to an
insubstantial degree, carry on or engage in any other activities
or exercise any powers not permitted to be carried on or
exercised by a corporation exempt from federal income tax
under Section 501 (c)(3) of the Internal Revenue Code.
M
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Section 3. Members.
This corporation shall have no members.
Section 4. Directors.
A. Powers:
Subject to the provisions and limitations of the California Public Benefit
Corporation Law and any other applicable laws, and subject to any
limitations of the Articles of Incorporation, the Operating Agreement
between the City of El Segundo and the Corporation and these Bylaws,
the Corporation's activities and affairs shall be managed, and all
corporate powers shall be exercised, by or Linder the direction of the
Board,
B. Specific Powers:
Without prejudice to the general powers set forth above, but subject to
the same limitations, the Directors shall have the power to:
(1) Change the principal office or the principal business office in
California from one location to another, and designate any place
for holding any meeting of the Board.
(2) Adopt and use a corporate seal and alter the form of the seal.
(3) Borrow money and incur indebtedness on behalf of the
Corporation and cause to be executed and delivered for the
Corporation's purposes in the Corporate name, promissory notes,
bonds, debentures, deeds of trust, mortgages, pledges,
hypothecations, and other evidences of debt and securities.
C. Number and Qualifications of Directors:
(1) Authorized Number and Qualifications - The authorized number
of Directors shall be five (5).
(2) All directors shall be Residents of El Segundo.
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Page 141 of 199
(3) All Directors shall be designated by the City Council of El
Segundo. Each Director shall hold office for four years, except
that the initial Directors shall hold office for staggered terms of
one, two, three or four years, as designated by the City
Council. Any Director may repeat consecutive terms if
recommended by the remaining Directors and approved by
City Council.
D. Vacancies on Board:
(1) Events Causing Vacancy - A vacancy or vacancies on the Board
shall exist on the occurrence of the following: (a) the death of
resignation of any Director; (b) the declaration by resolution of
the Board of a vacancy in the office of a Director who has been
declared of unsound mind by order of court, convicted of a
felony, or found by final order or judgment of any court to have
breached a duty under Article 3 of Chapter 2 of the California
Nonprofit Public Benefit Corporation Law; (c) the declaration by
resolution of the Board of a vacancy in the office of a Director
who has failed to attend and participate in three (3) consecutive
regular meetings of the Board or who has failed to attend and
participate in five (5) meetings of the Board over the course of
one year. This provision shall be reviewed annually by the Board
at its annual meeting and revised as necessary.
(2) Resignations - Except as provided below, any Director may resign
by giving written notice to the President or the Secretary. The
resignation shall be effective when the notice is given unless it
specifies a later time (not to exceed sixty days) for the resignation
to become effective. Except on notice to the Attorney General of
California, no Director may resign if the Corporation would be
left without a duly elected Director or Directors.
(3) Filling Vacancies - Within thirty (30) days of the occurrence of a
vacancy or vacancies pursuant to Sections 4D(1) or (2) above, the
Board shall identify the area(s) of expertise needed by a
replacement Director or Directors and shall advise City Council,
in writing, of the existence of a vacancy and the criteria to be
evaluated in filling the vacancy. The City Council shall actively
advertise any vacancy. Utilizing the criteria identified by the
Board, City Council shall appoint a replacement Director or
Directors to fill the unexpired term or terms within sixty (60) days
after receiving notice of the existence of such vacancy or
vacancies.
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(4) No Vacancy on Reduction of Number of Directors -- No reduction
of the authorized number of Directors shall have the effect of
removing any Director before that Director's term of office
expires.
D. Directors' Meetings:
(1) Place of Meetings - Meetings of the Board shall be held at
any place that has been designated by resolution of the Board
or in the notice of the meeting or, if not so designated, at the
principal office of the Corporation.
(2) Annual Meeting - Immediately after each annual meeting, the
Board shall hold a regular meeting for purposes of organization,
election of officers, and transaction of other business. The annual
meeting is designated as the July meeting.
(3) Other Regular Meetings - Other regular meetings of the Board
may be held at such time and place as the Board may fix.
Meeting dates and times are posted three days in advance of
each meeting.
(4) Special Meetings - Authority to Call - Special meetings of the
Board for any purpose may be called at any time by the President
or Vice President, or the Secretary or any two Directors.
(5) Notice - Notice of the time and place of special meetings shall
be given to each Director by one of the following methods: (a)
by personal delivery of written notice; (b) by first-class mail,
postage prepaid return receipt requested; (c) or by telephone,
either directly to the Director or to a person at the Director's
office or residence who would reasonably be expected to
communicate that notice promptly to the Director. All such
notices shall be given or shown on the records of the
Corporation. Notices sent by first-class mail shall be deposited
in the United States mail at least six days before the time set for
the meeting. Notices given by personal delivery or telephone
shall be delivered or telephoned at least 48 hours before the time
set for the meeting. The notice shall state the time of the
meeting, and the place if the place is other than the principal
office of the Corporation. It need not specify the purpose of
the meeting.
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(6) Quorum - A majority of the authorized number of Directors (or
such reduced number, if a vacancy or vacancies exist) shall
constitute a quorum for the transaction of business.
(7) Waiver of Notice - Notice of a meeting need not be given to
any Director who, either before or after the meeting, signs a
waiver of notice, a written consent to the holding of the
meeting, or an approval of the minutes of the meeting. The
waiver of notice or consent need not specify the purpose of the
meeting. All such waivers, consents, and approvals shall be
filed with the corporate records or made a part of the minutes
of the meetings. Notice of a meeting need not be given to any
Director who attends the meeting and does not protest, before
or of the commencement of the meeting, the lack of notice to
him or her.
(8) Adjournment - A majority of the Directors present, whether or not
a quorum is present, may adjourn any meeting to another time and
place.
(9) Notice of Adjourned Meeting - Notice of the time and place of
holding an adjourned meeting need not be given unless the
original meeting is adjourned for more than 24 hours. If the
original meeting is adjourned for more than 24 hours, notice of
any adjournment to another time and place shall be given, before
the time of the adjourned meeting, to the Directors who were not
present at the time of the adjournment.
Section 5. Officers.
A. Officers of the Corporation:
The officers of the Corporation shall consist of the President, Vice
President, the Secretary, and the Chief Financial Officer. No two offices
may be concurrently held by the same person. Should both the President
and Vice President be absent from a meeting, the most senior Director
who is neither Secretary nor Chief Financial Officer shall be acting
President.
IN
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The Board of Directors shall elect all officers of the Corporation for
terms of one year, or until their successors are elected and qualified.
Officers shall be elected at the annual meeting.
C. Responsibility of Officers:
(1) President - The President shall be the general manager of the
Corporation and shall supervise, direct, and control the
Corporation's activities, affairs, and officers. The President shall
preside at all Board meetings. The President shall be responsible
for representing the Corporation, before -other governmental
agencies. The President shall have such other powers and duties
as the Board or the bylaws may prescribe.
(2) Vice President - If the President is absent or disabled, the Vice
President shall perform all duties of the President. When so
acting, the Vice President shall have all powers of and be subject
to all restrictions of the President. The Vice President shall have
such other powers and perform such other duties as the Board or
the bylaws may prescribe.
(3) Secretary - The Secretary shall keep or cause to be kept, at the
Corporation's principal office or such other place as the Board
may direct, a book of minutes of all meetings, proceedings, and
actions of the Board, and of committees of the Board. The
minutes of meetings shall include the time and place that the
meeting was held, whether the meeting was annual, regular, or
special, and, if special, how authorized, the notice given, the
names of those present at Board and committee meetings. The
Secretary shall keep or cause to be kept, at the principal office in
California, a copy of the Articles of Incorporation and bylaws, as
amended to date.
The Secretary shall give, or cause to be given, notice of all
meetings of the Board and of committees of the Board required
by these bylaws to be given. The Secretary shall keep the
Corporate sea] in safe custody and shall have such other powers
and perform such other duties as the Board or the bylaws may
prescribe.
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(4) Chief Financial Officer -
a. Books of Accounts - The Chief Financial Officer shall keep and
maintain, or cause to be kept and maintained, adequate and
correct books of accounts of the Corporation's properties and
transactions. The Chief Financial Officer shall send or cause to
be given to the Directors such financial statements and reports as
are required to be given by law, by these bylaws, or by the
Board. The books of accounts shall be open to inspection by any
Director at all reasonable times.
b. Deposit and Disbursement of Money and Valuables - The Chief
Financial Officer shall deposit, or cause to be deposited all
money and other valuables in the name and to the credit of the
Corporation with such depositories as the Board may designate;
shall disburse the Corporation's funds as the Board may order;
shall render to the President and the Board, when requested, an
account of all transactions as the Chief Financial Officer and of
the -financial condition of the Corporation; and shall have such
other powers and perform such other duties as the Board or the
bylaws may prescribe.
C. Bond - If required by the Board, the Chief Financial Officer
shall, at the expense of the Corporation, give the Corporation a
bond in the amount and with the surety or sureties specified by
the Board for faithful performance of the duties of the office and
for restoration to the Corporation of all its books, papers,
vouchers, money, and other property of every kind in the
possession or under the control of the Chief Financial Officer on
his or her death, resignation, retirement, or removal from office.
Section 6. Indemnification.
A. Right of Indemnification:
To the fullest extent permitted by law, this Corporation shall indemnify
its Directors, Officers, employees, and other persons described in
Section 5238(a) of the California Corporations Code, including persons
formerly occupying any such position, against all expenses, judgments,
fees, settlements and other amounts actually and reasonably incurred
by them in connection with any "proceeding", as that term is used in
that Section, and including an action by or in the right of the
Corporation, by reason of the fact that the person is or was a person
described in that section. "Expenses", as used in this bylaw, shall
have the same meaning as in Section 5238(a) of the California
Corporation Code.
W,
im
Page 146 of 199
B. Approval of Indemnity:
On written request to the Board by any person seeking indemnification
under Section 5238(b) or Section 5238(c) of the California Corporation
Code, the Board shall promptly determine under Section 5238(e) of the
California Corporations Code whether the applicable standard of
conduct set forth in Section 5238(b) or Section 5238(c) has been met
and, if so, the Board shall authorize indemnification. If the Board
cannot authorize indemnification because the number of Directors who
are parties to the proceeding with respect to which indemnification is
sought prevents the formation of a quorum of Directors who are not
parties to that proceeding, the Board shall promptly call a meeting of
City Council. At that meeting, the Council shall determine under
Section 5238(e) of the California Corporations Code whether the
applicable standard of conduct set forth in Section 5238(b) or Section
5238(c) has been met and, if so, the Council members present at the
meeting in person or by proxy shall authorize indemnification.
C. Advancement of Expenses:
To the fullest extent permitted by law and except as otherwise
determined by the Board in a specific instance, expenses incurred by a
person seeking indemnification under Section 6 of these bylaws in
defending any proceeding covered by those Sections shall be advanced
by the Corporation before final disposition of the proceeding. On
receipt of the Corporation of an undertaking by or on behalf of that
person, the advance will be repaid, unless it is ultimately determined that
the person is entitled to be indemnified by the Corporation for those
expenses.
Section 7. Insurance.
The Corporation shall have the right to purchase and maintain insurance to
the full extent permitted by law on behalf of its Officers, Directors,
employees, and other agents, against any liability asserted against or
incurred by any Officer, Director, employee, or agent in such capacity or arising
out of the Officer's Director's, employee's, or agent's status as such.
Section 8. Amendments.
These bylaws may be amended or repealed and new bylaws adopted by the vote
of a majority of the members of the Board of Directors. No bylaw shall be
amended or repealed and new bylaws shall not be adopted, without the prior
approval of the City Council.
EM
Page 147 of 199
CAPITAL IMPROVEMENT PROGRAM ADVISORY COMMITTEE
ESTABLISHED
Capital Improvement Program Advisory Committee: (Public Works). Members serve without compensation, for
4-year terms, without term limits.
NUMBER OF MEMBERS
CIPAC is comprised of a 5-member committee, composed of 3 residents and 2 local Business representatives (no
residency requirements for business reps).
APPOINTMENT
All members are appointed by the City Council.
TERM OF OFFICE
Four year term, without term limits
COMPENSATION
No
MEETINGS
The committee generally meets at 7:00 p.m., on a weekly basis in March, April and May, at City Hall, 350 Main
Street with the goal of finalizing its recommendations to the City Council in June.
AGENDAS/MINUTES
Capital Improvement Program Advisory Committee (CIPAQ Agendas
Capital Improvement Program Advisory Committee (CIPAQ Minutes
DUTIES
The Director of Administrative Services and the Director of Public Works provide staff support to the committee. The
committee assists in the development of the 5-year Capital Improvement Program ("CIP"). Each year staff proposes
CIP projects for a 5-year period. The committee reviews these projects and makes recommendations to the City
Council for funding consideration in conjunction with the City's annual budget process. In addition to the projects
proposed by staff, the committee holds a community workshop each year to receive project requests from the general
public.
OATH
Yes
Members
Jerome Scott
Eric Kari
William Whalen
Mike Van Kleeck
Mike Rotolo
Date of Appointment
06/15/15
06/19/18
06/16/15
10/20/ 15
10/20/ 15
Date Term Expires
11/30/20
11 /30/21
11/30/19
11/30/19
11/30/19
Page 148 of 199
RECESS at 7:30 P.M.
RECONVENED at 7:44 RM.
ROLL CALL Mayor Jacobson, Mayor ProTem Dannen and Councilman West present; Councilman Wise
absent.
mm_
Revised Preliminary YY I w -w. Bex v�rm�&
City Manager Cano presented the new format for the Preliminary Budget
Mayor Jacobson stated they needed same format in service as in Salaries. He stated he
marked his Up to have actuals for previous year and for the coming year. He then
questioned when the CIF would be available; City Manager Cano responded it was
estimated within two to three weeks.
Mayor ProTem Dannen questioned whether Council was going to allow mid -year changes
or not; City Manager Cano stated they should. lie stated the revised farms were easier
to read should there be a requirement for mid -year changes.
MOVED by Mayor ProTem Dannen; SECONDED by Councilman West to approve new
budget format and to incorporate errata listing to previous preliminary budget.
Di ion on the lbrmatiOxx Of R Capital ImProvwnent Progmm Adviwry Comrniqae
L(12AC) to work on the City"a flm (5) year Carrital itanrovernant plan.
Ken Putnam, Public Works Director, presented a report to Council stating he was
recommending seven members be appointed to the committee ( I from the Chamber of
Commerce, 3 Residents, 2 Industry, and I representative from the Recreation &- Parks
Commission:.
Councilman West questioned whether the Planning Commission would be involved: Mr.
Putnam responded they would not.
-Mayor ProTem Dannen stated he felt the Council could always use more help from the
Community, and that this opportunity would be an ideal way to accomplish it. Thus,
this will help the new councilmembers. He stated he wanted this committee to be on-
going Year-to-year, and recommended there be only five members 43 Residents and 2
Industry). All to be appointed by the City Council
Mayor Jacobson recommended monthly committee meetings because of the CIP beinga
5-year budget.
MOVED by Councilman West; SECONDED by Mayor ProTem Dannen to approve a five
member committee of 3 Resident representatives and 2 Industrial/Commercial
representatives, for four-year terms - to include staggered terms. All to be appointed by
the City Council. MOTION PASSED BY UNAND&OUS VOICE voIE 3-0-1
(Coundiman Wme aboent).
3. ChappoU Development Company, Ina propooed mixed uoe ofopr,,,,t on
djuid Ma-zincon AwL
City Manager Cano stated staff was requesting Council authorization to allocate staff
time
ime (which includes a representative from the City Attorney's Office) and resources to
work with Chappell Development Company to discussinegotiate, specific business points
as outlined in the attached August 6, 1991 correspondence.
Mayor ProTem Dannen recommended this item be turned over to staff and the City
Attorney to research the laws,
N"k-'W BUS124ESS - CITY AWORNMAY
Eme-lv'em—L-, Amhul-am., Sprvim Agreercent-
City Attorney Dollpy stated the proposed agreement mzur-,-- that existing emergency
ambulance services offered by the City will continue tobeprovided without. challenge by
the County of Las Aiig-eles, and that the County will continue to not be responsible for
the cost of this service.
Council Minutes
September 3, 1991
Page 149 of 199
LIBRARY BOARD OF TRUSTEES
ESTABLISHED
Library Board of Trustees: (Library Services) was established by City Council Resolution #3665 on December 4,
1990, pursuant to Education Code Section 1.8910 et seq. The bylaws were revised in July 2017.
NUMBER OF MEMBERS
The board is comprised of five -members, must be 1-year, or more, residents of El Segundo.
APPOINTMENT
All members are appointed by the City Council.
TERM OF OFFICE
Three (3) year term. There is no limit on the number of terms a member may serve.
COMPENSATION
No compensation.
MEETINGS
The board meets at 7:00 p.m., on the 2,d Tuesday of every other month, beginning in January, in the Friends of
the Library Meeting Room.
AGENDAS/MINUTES
Library Board of Trustees' Agenda
Library Board of Trustees' Minutes
DUTIES
The board acts in an advisory capacity to the City Council in all matters pertaining to the Library and cooperates with
other governmental agencies and civic groups in the advancement of sound planning and programming. The board
considers, reviews, edits, and issues policy recommendations on library service, recommends the adoption of standards
pertaining to library services and programs and makes recommendations for the provision of adequate library services
consistent with community needs. The board may administer any trust declared or created for the Library and approves
the Library's Annual Report to the State Librarian.
OATH
Yes, administered by the City Clerk or Deputy City Clerk
Members
Date of Appointment
Date Term Expires
Kristie Sherrill
08/15/17
06/30/23
Sara Whelan
08/15/17
06/30/23
Carol Ericson
08/06/19
06/30/22
Janice Merva
08/06/19
06/30/22
David Jonta
07/17/18
06/30/21
Page 150 of 199
0
RESOLUTION NO. 3665
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF EL SEGUNDO, CALIFORNIA ESTABLISHING A
BOARD OF LIBRARY TRUSTEES.
WHEREAS, Education Code Section 18910 et. seq. requires municipal Iibrary
systems to have a board of library trustees; and
WHEREAS, the City Council is desirous of complying with state law and
providing for citizen review of library activities;
THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA DOES
RESOLVE AS FOLLOWS:
SECTION 1. There is hereby established a board of library trustees to
consist of five members to serve without compensation, The members of the board
shall be appointed by the Mayor with the consent of the City Council.
Members of the Board shall hold office for three years. No
member may serve more than two terms. The members of the first board appointed
shall so classify themselves by law that one member of their number shall go out of
office at the end of the current fiscal year, two at the end of one year thereafter, and
two at the end of two years thereafter.
The proceedings of the board shall be governed by the
Provisions of Education Code Sections 18910-18918. The board may establish for itself
bylaws not inconsistent with these foregoing Education Code Sections.
The board of library trustees shall meet not less than
monthly at a regular meeting the date and time of which shall be set by resolution at
the initial meeting of the board.
SECTION 2. The powers and duties of the board of library trustees shall
be as follows:
(a) The board of library trustees may make and enforce
all rules, regulations, and bylaws necessary for the administration, government, and
protection of the E1 Segundo Public Library;
(b) The board of library trustees may administer any trust
declared or created for the library, and receive by gift, devise, or bequest and hold in
trust or otherwise, property situated in this state or elsewhere, and where not
otherwise provided, dispose of the property for the benefit of the library,
(c) The board of library trustees may request the
appropriate state officials to furnish the library with copies of any and all reports, laws,
and other publications of the state not otherwise disposed of by law;
(d) The board of library trustees shall, on or before August
31 in each year, report to the City Council and to the State Librarian on the condition
of the library, for the year ending the 30th day of June preceding. The reports shall,
49 in addition to other matters deemed expedient by the board of trustees, contain such
statistical and other information as is deemed desirable by the state librarian.
SECTION 3. The City Council may, from time to time by resolution,
expand or reduce the powers of the board of library trustees.
Page 151 of 199
SECTION 4. The City Clerk shall certify to the passage and adoption of
this resolution; shall enter the same in the book of original resolutions of said City; and
shall make a minute of the passage and adoption thereof and the records of the
proceedings of the City Council of said City, and the minutes of the meeting in which
the same is passed and adopted.
PASSED, APPROVED AND ADOPTED this 4th day of December, 1990.
ATTEST:
---------------------
Ronald L. Hart,
City Clerk
(SEAL)
MAYOR
2
Page 152 of 199
L
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Ronald L_ Hart, City Clerk of the City of El Segundo, California, DO HEREBY
CERTIFY that the whole number of members of the City Council of said City is five; that
the foregoing resolution, being Resolution No. 3665 was duly passed and adopted by the
said City Council, approved and signed by the Mayor of said City, and attested by the City
Clerk of said City, all at a regular meeting of the said Council held on the 4th day of
December, 1990 and that the same was so passed and adopted by the following vote:
AYES: Councilmembers Dannen, West, Wise and Mayor Jacobson
NOES: None
ABSENT: Councilman Clutter
WIT NI ESS MY HAND THE OFFICIAL SEAL OF SAID CITY this 3rd day
of January, 1991.
RONALD L. HART
City Clerk of the
City of El Segundo, California
(SEAL)
Page 153 of 199
ARTICLE I NAME
The name of this organization shall be the Board of Trustees of the El Segundo Public Library.
ARTICLE II — PURPOSE
The Board acts in an advisory capacity to the City Council in all matters pertaining to the Library and
cooperates with other goverrunental agencies and civic groups in the advancement of sound plarming
and programming.
The Board considers, reviews, edits and issues policy recommendations on library service,
recommends the adoption of standards pertaining to library services and programs and makes
recommendations for the provision of adequate library services consistent with community needs.
The Board may administer any trust declared or created for the Library and receive by gift, devise, or
bequest and hold. in trust or otherwise, property situated in this state or elsewhere, and where not
otherwise provided, dispose of the property for the benefit of the Library.
ARTICLE III -- QUALIFICATIONS
Members of the Board shall be legal residents of the City of El Segundo for one (1) year prior to the
time of appointment and during their tenure in office.
ARTICLE IV — MEMBERSHIP
Section I — Appointment to the Board
The Board shall consist of five (5) members appointed by the Mayor with consent of the City
Council.
Section II — Term of Office
Terms of office shall be for three (3) years. There is no limit on the number of teens a
member may serve. To be re -appointed a member must go through the interview process and
be selected by the City Council.
Section III — Vacancy
In the event of a vacancy the Mayor, with consent of Council, shall appoint a member to serve
the unexpired term of his or her predecessor.
Section IV — Compensation
In accordance with City Council Resolution 3665, dated December 4, 1990, the Board shall
serve without compensation.
Page I of 4
Page 154 of 199
Section V — Removal
If a member is absent without cause from three (3) successive regular meetings the Board may
consider the office vacated. The Secretary of the Board shall notify the City Council of the
action of the Board.
ARTICLE V — MEETINGS
All meetings shall be open and public pursuant to the Government Code of the State of California.
Section I — Regular Meetings
Regular meetings of the Board shall be bi-monthly, meeting the second Tuesday of January,
March, May, July, September and November.
Section II — Special Meetings
Special Meetings of the Board may be held at any time upon the call of the President or by a
majority of the voting members following at least 24 hours notice to each member. The time
and place of the Special Meeting shall be determined by the President or a majority of the
Board.
Section III — Study Sessions/Workshops/Seminars
The Board may be convened as a whole or as a committee of the whole in the same manner as
prescribed for the calling of a special meeting for the purpose of holding a study session,
workshop or attending a seminar provided that no official action will be taken and no quorum
shall be required. Compensation may be made within budget amounts of the El Segundo
Public Library, if approved by a majority of the Board.
Section IV — Organization Meeting
There shall be an annual organizational meeting for the Board at the regular meeting in July
for the purpose of electing officers, appointing subcommittees and conducting regular
business.
Section V — Quorum
A three (3) member majority of the Board shall constitute a quorum. A quorum is necessary
for action by the Board.
Section VI — Voting
Each member shall have one vote.
Section VII — Meeting Procedures
Conduct of the meetings not specified in these Bylaws or by Council Resolutions shall
conform with Robert's Rules of Order. Revised.
Page 2 of 4
Page 155 of 199
ARTICLE VI — OFFICERS
Officers of the Board shall be a President, A Vice President and a Secretary/Treasurer, who shall
serve at the pleasure of the Board. Term of office shall be for one (1) year. Duties of the officers
shall conform to the regular parliamentary duties as set forth by Robert's Rules of Order Revised,
unless otherwise stated.
Section I — President
The President shall preside over the meetings of the Board. The Agenda shall be the mutual
responsibility of the President and the Library Director.
Section II — Vice President
During the absence, disability, or disqualification of the President, the Vice -President shall
perfoi7n all the duties and be subject to all the responsibilities of the President. The Vice
President shall succeed the President if he/she vacates the office before the term expires. A
new Vice President shall be elected at the next regular meeting.
Section III — Secretary/Treasurer
The Secretary/Treasurer shall be responsible for the minutes of all actions of the Board.
ARTICLE VII — OFFICIAL DOCUMENTS
Section I — Minutes
Minutes of all meetings shall be prepared and maintained with the Board's records. Copies
shall be distributed to each Board Member, City Council Member and to the City Clerk.
Section 11— Distribution of Documents
Preparation and distribution of Board documents to the members, City Council and City Clerk
shall be the responsibility of the Director of Library Services.
ARTICLE VIII — CONDUCT OF MEMBERS
Section I — Personal
Board members shall make no personal commitment to speak on behalf of the Board without
majority approval.
Section II — Conflict of Interest
Each Board member shall abstain from participating in any matter to come before the Board
in which he or she has any direct or indirect economic interest. Should conflict of interest
exist, the Board member shall remove himself/iierself from discussions and abstain from
voting. Each April, a Conflict of Interest Statement shall be filed with the City Clerk.
Section III — Other Committees and Meetings
No Board member shall attend any meetings as a representative of the Board without majority
consent.
Page 3 of 4
Page 156 of 199
ARTICLE IX — ELECTIONS
Candidates for Board offices shall be proposed by a nominating committee consisting of two (2) Board
members. A quorum consisting of three (3) Board members shall be required to hold an election.
Election shall be by secret ballot. A majority vote shall be required to be elected. The Library
Director shall be responsible for counting votes and announcing the results. Officers shall assume
duties immediately following election.
ARTICLE X — SELECTION OIL PUBLIC LIBRARY DIRECTOR
The Board requests the presence of a Trustee during the interview process for selection of the Library
Director,
Approved this 1 I "' day of July, 2417.
President, Library Board of Trustees
lebrVaMighton
Director, Library Services
BYLAWS/Approved at tine Board Meeting, 711 tt I7
Page 4 of 4
Page 157 of 199
INVESTMENT ADVISORY COMMITTEE
ESTABLISHED
Investment Advisory Committee: (Treasurer) was established by Resolution #3764 dated June
2, 1992.
NUMBER OF MEMBERS
The committee is comprised of four -members, two members (one of whom must be a resident of
El Segundo)
APPOINTMENT
Two are automatic appointments — (City Treasurer and Finance Director); the other two are
appointed by the City Council.
TERM OF OFFICE
Four year term, without limits.
COMPENSATION
No compensation.
MEETINGS
The committee meets quarterly at City Hall, 350 Main Street, El Segundo, on the 3rd
Tuesday in March, June, September and December.
DUTIES
The committee advises the City Treasurer and City Council on matters pertaining to the investment
of the City's idle funds.
OATH
Yes, administered by the City Clerk or Deputy City Clerk.
Members Date of Appointment Date Term Expires
Stephen Smetana 06/19/18 08/30/21
Vacant
Matthew Robinson, City Treasurer
Finance Director Joe Lillio
Page 158 of 199
RESOLUTION 3764
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF EL SEGUNDO, CALIFORNIA ESTABLISHING AN
INVESTMENT ADVISORY COMMITTEE.
WHEREAS, the safekeeping and investment of funds of the City
of El Segundo is essential to providing for the needs of
residents of the City.
WHEREAS, the City of E1 Segundo desires to invest its
surplus funds in a safe and prudent manner to provide additional
income to the City.
WHEREAS, the City Council of the City of E1 Segundo believes
that the City would benefit from the advice and assistance of
persons with experience in the investment field on the investment
Of City funds.
WHEREAS, the City Council of the City of El Segundo believes
that the creation of an Investment Advisory Committee to review
City investments and make recommendations to the City Treasurer
and City Council concerning investments of City funds will help
ensure that City funds are invested in a safe and prudent manner.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EL SEGUNDO,
CALIFORNIA, DOES RESOLVE AS FOLLOWS:
SECTION 1. The City Council does hereby establish an
Investment Advisory Committee ("Committee"). The structure and
actions of the Committee are governed by the terms of this
resolution as it may be revised from time to time.
SECTION 2. NUMBER OF COMMITTEE MEMBERS
The Committee shall have four (4) members appointed by the
City Council to serve at the discretion of the City Council.
SECTION 3. COMPOSITION OF COMMITTEE
One member of the Committee shall be the City Treasurer.
One member of the Committee shall be the Director of Finance of
the City. One member of the Committee, excluding the City
Treasurer and the Director of Finance, shall be a City resident.
One member of the Committee, excluding the City Treasurer and
Director of Finance, may be a non-resident of the City.
Desirable qualifications of Committee members include, but are
not limited to, work experience or educational background in
banking, investments or finance.
SECTION 4. TERM
The members of the Committee shall serve a term of four (4)
years. However, the terms of the initial two members, excluding
the City Treasurer and Director of Finance, shall be as follows:
One of the initial members to be designated by the City Council,
shall serve a term of one (1) year and the other initial member
shall serve a term of (3) three years. A member may be removed
at any time from the Committee at the discretion of the City
Council without a hearing. There shall be no limit to the number
of terms an individual may serve.
SECTION 5. COMPENSATION
The members of the Committee shall not receive any compen-
sation for their service on the Committee.
R3764-City Treasurer
City Council 6-2-1992
Page 159 of 199
SECTION 6. MEETINGS
The Committee shall hold regular meetings quarterly - one
meeting every three months during the fiscal year of the City.
The Committee may call a special meeting to review and vote on
approval of any new type of investment.
SECTION 7. FUNCTIONSJDUTIES
The Committee shall perform the following functions:
(1) review and make recommendations on City investment
policy and guidelines;
(2) review and make recommendations on list of banking
institutions working with the City;
(3) review and make recommendations on list of brokers and
dealers working with the city;
(4) review and make recommendations on investments in the
city portfolio, and
(5) review and vote on recommendation of any new type of
investment.
SECTION 8. VOTING
Any recommendations of the Committee must be approved by a
majority of the members of the Committee except that the Commit-
tee must unanimously approve any new type of investment which is
authorized by an amendment of the state law provisions regulating
investments of City funds.
The City Clerk shall certify to the adoption of the passage
and adoption of this Resolution; shall enter same in the Book of
original Resolutions of said City, and shall make a Minute of the
passage and adoption thereof in the records of the proceedings of
the City Council of said City, in the Minutes of the meeting at
which the same is passed and adopted.
ATTEST:
(SEAL)
E]
PASSED, APPROVED AND ADOPTED THIS 2nd day of June, 1992.
Mayb.r of the �ity of El Segundo,
California
ty lerk
R3764-City Treasurer
City Council 6-2-1992
Page 160 of 199
STATE OF CALIFORNIA40 ]
COUNTY OF LOS .ANGELES ] SS
CITY OF EL SEGUNDO ]
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, DO
HEREBY CERTIFY that the whole number of members of the City Council of
the said City is five; that the foregoing resolution, being RESOLUTION NO.
-3764 was duly passed and adopted by the said City Council, approved and
signed by the Mayor or said City, and attested by the City Clerk of said City,
all at a regular meeting of the said Council held on the 2nd day of June,
1992, and the same was so passed and adopted by the following vote:
AYES: Mayor Jacobson, Mayor ProTem Wise, and
Councilmembers Robbins, Switz, and West.
NOES: None
ABSENT: None
WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this 12th day
INDY Rr N
City Clerk of , e
City of El Segundo,
California
(SEAL)
Page 161 of 199
ENVIRONMENTAL COMMITTEE
ESTABLISHED
El Segundo Environmental Committee: (Public Works) was established on February 6, 2008.
NUMBER OF MEMBERS
The committee, comprised of six -members, members from the business community, members from the residential
community, one member from the El Segundo School District.
APPOINTMENT
All members are appointed by the City Council.
TERM OF OFFICE
Four year term, without term limits.
COMPENSATION
No compensation.
MEETINGS
The committee meets on the Pt Friday of the Month,12:00 p.m. at City Hall, West Conference Room. Via Zoom
at this time.
AGENDAS/MINUTES
Environmental Committee Agendas
Environmental Committee Minutes
DUTIES
The committee reviews existing City environmental programs and recommending new policies and programs to the
City Council that facilitate the goals stated within the Environmental Work Plan.
OATH
Yes, administered by the City Clerk or Deputy City Clerk.
Members Date of Appointment Date Term Expires
Tracey Miller-Zarneke
07/18/17
06/30/21
Kevin Maggay
06/19/18
06/30/22
Corrie Zupo
08/20/19
06/30/23
Sarah Brockhaus
08/20/19
06/30/23
Rachel McPherson
07/19/16
06/30/20
Caroline Hawks
08/29/16
06/30/20
Janet Miller (ESUSD)
06/01/21
06/30/22
Page 162 of 199
CITY OF EL SEGUNDO - ENVIRONMENTAL COMMITTEE
BY-LAWS
ARTICLE I — NAME
The name of this organization shall be the Environmental Committee.
ARTICLE II — PURPOSE
The purpose of the Environmental Committee is to research and advise the City Council on
environmental -related issues, such as any programs or business practices including but not
limited to those that affect air quality, energy usage, solid waste, urban planning and
development, hazardous waste, transportation and water usage. The Committee shall
collaborate with City staff and the local community to help formulate responsible
environmental strategies that are consistent with governmental standards, and to provide
suggestions for a "best practices" approach to implementing environmentally conscious
standards. The Committee is a standing advisory committee that serves at the pleasure of the
City Council.
ARTICLE III — QUALIFICATIONS
Members of the Environmental Committee shall represent a cross-section of the community,
including both residents and business representatives who have applicable knowledge and
notable interest in Environmental issues and practices.
ARTICLE IV — MEMBERSHIP
The Environmental Committee shall be composed of six (6) voting members appointed by the
City Council, three (3) to represent the residential perspective and three (3) to represent the
business perspective, plus one (1) voting member appointed by ESUSD. A Public Works staff
person shall support the Committee in a de facto status.
The City Council shall appoint at least one (1) member of the City Council to serve as a non-
voting liaison for the Committee.
• Section I — Selection of Members
o The City of El Segundo shall advertise and solicit applications to fill any vacant
position among the six voting members appointed by the City Council that might
occur. After the application period has closed, the Chair and Vice Chair of the
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Environmental Committee shall review the applications with the sole purpose of
making a recommendation for selection to the Mayor and members of the City
Council. The Council may interview the recommended candidates and the City
Council shall make the final selection and appointments. A candidate for a City seat
on the Committee may not serve on the Committee without City Council final
approval.
• Section II —Term of Office
o The term for each voting member of the Environmental Committee is four (4) years,
with the exception of the ESUSD seat, which must be reappointed by ESUSD
annually. Terms are set on a rotating basis to avoid turnover of the complete
Committee at any time.
• Section III —Compensation
o Environmental Committee members shall serve without compensation.
• Section IV— Removal
o Members of the Environmental Committee are expected to attend all meetings.
When any member has three or more consecutive absences, or a total of 6 or more
within a 12-month period, the member's seat will be deemed vacant.
ARTICLE V — MEETINGS
All meetings of the Committee shall be publicly noticed, open to the public and in a publicly
accessible location as required by State law.
• Section I — Regular Meetings
o Regular meetings of the Environmental Committee shall be on the third Monday of
every month at 6:00 pm. The Location shall be a meeting room in City Hall.
• Section II —Special Meetings
o Special Meetings of the Environmental Committee may be held at any time upon
the call of the Committee Chair, or by a majority of the voting members, or the City
Council following at least forty-eight (48) hours' notice to each Committee member.
The Committee Chair or a majority of the voting members shall determine the time
and location of the Special Meeting.
• Section III — Quorum
o A majority of the voting members of the Environmental Committee shall constitute a
quorum. A quorum is necessary for action by the Environmental Committee.
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• Section IV —Voting
o Each voting member shall have one vote.
• Section V — Meeting Procedures
o Except as otherwise provided by these By-laws, City Council Resolutions or State law,
the Environmental Committee will follow the latest edition of the Robert's Rules of
Order for the orderly conduct of meetings.
ARTICLE VI - OFFICERS
Officers of the Environmental Committee shall be a Committee Chair and a Vice Chair who shall
serve at the pleasure of the Environmental Committee. Term of office shall be for two (2)
years. Duties of the officers shall conform to the regular parliament duties set forth by the
latest edition of the Robert's Rules of Order, unless otherwise stated.
• Section I — Committee Chair
o The Committee Chair shall preside over the meetings of the Environmental
Committee.
o The Committee Chair shall work with Public Works staff to draft the monthly
meeting agenda.
• Section II —Committee Vice Chair
o During the absence, disability, or disqualification of the Committee Chair, the
Committee Vice Chair shall perform all the duties and be subject to all the
responsibilities of the Committee Chair. The Committee Vice Chair shall succeed
the Committee Chair if he/she vacates the office before the term expires. If this
occurs, a new Committee Vice Chair shall be elected at the next regular meeting.
• Section III — Duties of the Environmental Committee Members
o It is intended that the Environmental Committee shall serve an advisory body to
the City Council. Nothing herein contained shall be construed as a limitation on
the powers of the City Council or the City's administrative staff in their
supervision or authority over property or personnel under their jurisdiction.
o Members of the Environmental Committee are not expected to perform any
services or work that would normally be performed by City staff or contractors.
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ARTICLE VII — OFFICIAL DOCUMENTS
• Section I —Agendas
o Agendas for all meetings shall be prepared and maintained with the
Environmental Committee records by a staff member from the Public Works
Department. Copies shall be distributed to each Environmental Committee
member, City Council member, and to the City Clerk.
• Section II — Minutes
o Minutes of all meetings shall be prepared and maintained with the
Environmental Committee records by a staff member from the Public Works
Department. Copies shall be distributed to each Environmental Committee
member, City Council member, and to the City Clerk.
• Section II — Distribution of Documents
o Preparation and distribution of Environmental Committee documents to the
members, City Council and City Clerk shall be the responsibility of a designated
staff member from the Public Works Department.
ARTICLE Vill — CONDUCT OF MEMBERS
• Section I — Personal
o Environmental Committee members shall make no personal commitment on
behalf of the Environmental Committee without the Committee's majority
approval.
• Section II — Conflict of Interest
o Members of the Environmental Committee shall abstain from participating in
any matter to come before the Environmental Committee in which he or she has
any direct or indirect economic interest. Should a conflict of interest exist, the
Committee member shall recuse himself/herself from discussions and abstain
from voting. A yearly Conflict of Interest Statement shall be filed with the City
Clerk.
• Section III —Attendance at Meetings
o Members are expected to attend the monthly meeting. When any member has
three or more consecutive absences, or a total of 6 or more within a 12-month
period, the member's seat will be deemed vacant.
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ARTICLE IX — ASSISTANCE OF STAFF
The Public Works Director, or designee, shall provide the Environmental Committee with such
information and staff assistance as the Environmental Committee may request from time to
time subject to the limitations imposed by the City Council. The staff member(s) designated by
the Public Works Director shall attend meetings of the Environmental Committee and submit
such reports as requested by the Environmental Committee and as deemed necessary or
desirable, subject to limitations imposed by the City Council.
ARTICLE X—AMENDMENTS
The Committee may recommend amendments to these By-laws. Such recommendations may
be made by simple majority of the voting members at any legal meeting of the Environmental
Committee. Such amendments must be approved by the City Council.
PASSED AND ADOPTED by the Environmental Committee — November 20, 2017
PASSED AND ADOPTED by the El Segundo City Council —
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ARTS AND CULTURE ADVISORY COMMITTEE
ESTABLISHED
The Arts and Culture Advisory Committee was established by the City Council on August 2, 2016 and was added to
the City's Local Appointment List pursuant to the Government Code of the State of California (Sec. 54972). Members
may only serve on one Committees, Commissions and Boards at a time.
NUMBER OF MEMBERS
The Arts and Culture Advisory Committee is comprised of 11-members who must be residents or vested in the arts,
and two (2) members of the City Council.
APPOINTMENT
All members of the Arts and Culture Advisory Committee are appointed by the City Council.
TERM OF OFFICE
Three (3) year term.
COMPENSATION
Arts and Culture Advisory Committee members are not compensated.
MEETINGS
Meets every 4" Tuesday of the month at 5:30 p.m., El Segundo Library — The Rose Garden Room — 111 W.
Mariposa Ave.
AGENDAS/MINUTES
Art & Culture Advisory Committee Agendas
Art & Culture Advisory Committee Minutes
DUTIES
This committee will act in an advisory capacity to City Council in matters related to arts and culture within the City
of El Segundo. This will include making recommendations to Council, potential development of an arts and culture
master plan, involvement in selection of public art, event coordination and development of related public art programs.
Additionally, this committee will support and advocate for local museums, artists and art while assisting the City with
promoting public beautification, education, tourism, and economic development.
OATH
Yes.
Members
Date of Appointment
Date Term Expires
Eva Sweeney
09/07/2021
06/30/2024
Brian Mitchell
09/07/2021
06/30/2023
Neal Von Flue
09/07/2021
06/30/2024
Michael Kreski
08/06/2019
06/30/2022
Natalie Strong
08/06/2019
06/30/2022
Maureen Kingsley
08/06/2019
06/30/2022
Mark Knight
08/06/2019
06/30/2022
Joanna Bowe
09/07/2021
06/30/2023
Jane Burrell
09/07/2021
06/30/2023
Tanya Taylor
09/07/2021
06/30/2024
Joan Palmer
09/07/2021
06/30/2023
Page 168 of 199
Arts and Culture Advisory Committee
City of El Segundo
Bylaws
Passed and Adopted by the ACC on January 23, 2018
Approved by the City Council on February 6, 2018
ARTICLE I
Name
The name of this organization shall be the Arts and Culture Advisory Committee otherwise
known as ACC.
ARTICLE II
Purpose
The purpose of the ACC is to advise the City Council to include art and culture into the El
Segundo community as well as planning and installation of public art. The ACC shall serve as a
forum for effective collaboration leading to the growth of art and culture in the City of El
Segundo. The Committee is a standing advisory committee that serves at the behest of the City
Council.
ARTICLE III
Qualifications
Members of the ACC shall be representatives of the community including both residents and
non-residents who are actively engaged in the arts and interested in expanding knowledge about
the arts within the City of El Segundo.
ARTICLE IV
Membership
The ACC shall be composed of a minimum of seven (7) voting members and a maximum of
eleven (11) voting members. Candidates for the membership are reviewed and recommended by
ACC and then approved and appointed by the City Council. ACC membership is not limited to
the residents of El Segundo however, members who are non-residents should be actively
involved in the Arts. The purpose of ACC is that its members represent a variety of backgrounds
representative of the Arts including but not limited to the following categories:
• Creative Art
• Technology
• Science
The City Council shall appoint two (2) members of the City Council to serve as liaison members
to the City Council and shall have no voting rights.
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Section I- Selection of Members
The City of El Segundo shall advertise and solicit applications to fill any vacant positions that
may occur. After the application period has closed, the Chair, Vice -Chair and one (1) other
member of ACC shall review the applications with the sole purpose of selecting candidates for
interview. After interviews are completed, the Chair, Vice -Chair and selected ACC member will
recommend choices to the ACC for recommendation. The ACC with then recommend
candidates to the Mayor and City Council. The City Council will have the final approval and
appoint the candidates. A candidate may not serve on the Committee without City Council final
approval.
Section II- Term of Office
The term for ACC members is 3 years.
Section III- Compensation
ACC members are not compensated.
Section IV Removal
Members are expected to attend all meetings. When a member has three or more absences in a
12-month period, the ACC shall forward this information to the City Council for review and
possible removal of the member.
ARTICLE V
Meetings
All meetings shall be open and public pursuant to the Government Code of the State of
California.
Section I- Regular Meetings
Regular Meetings of the committee shall be monthly on the 41h Tuesday of the month at 5:30pm.
Section II- Special Meetings
Special Meetings of the Board may be held at any time upon the call of the Chair or by the
majority of the voting members or the City Council following at least 48-hours' notice to each
member. The Chairman or a majority of the ACC shall determine the time and place of the
Special Meeting.
Section III- Study Sessions/Workshops/Seminars
The ACC may be convened as a whole or as a committee as a whole in the same manner as
prescribed for requesting a special meeting for the purpose of holding a workshop, study session
or attending a seminar. No official action can be taken and a quorum is not required.
Page 170 of 199
Section IV General Meeting
At it's regular meeting in January of each year, ACC members will elect chair and vice -chair as
well as discuss any other long term initiatives for the year.
Section V- Quorum
A majority of the ACC shall constitute a quorum. A quorum is necessary for action by the ACC.
Section VI- Voting
Each member shall have one vote.
Section VII- Meeting Procedures
Except as otherwise provided by these Bylaws or City Council Resolutions the ACC will follow
the latest edition of Robert's Rules of Order for the orderly conduct of meetings.
ARTICLE VI
Officers
Officers of the ACC shall be a Chair and a Vice Chair. Term of Chair and Vice Chair shall be
for 1 year. Duties of the officers shall conform to the regular parliamentary duties as set for by
Robert's Rules of Order unless otherwise stated.
Section I- Chair
The chairperson shall preside over the meetings of the ACC.
Section II- Vice Chair
During the absence, disability or disqualification of the Chair, the Vice Chair shall perform all of
the duties and be subject to all of the responsibilities of the Chair. The Vice Chair shall succeed
the Chair if he/she vacates the office before the term expires. A new Vice Chair shall be elected
at the next regular meeting.
Section III- Duties of the Arts and Culture Advisory Committee
It is intended that the ACC shall be an advisory body to the City Council. Nothing herein
contained should be construed as a limitation on the power of the City Council or the
administrative staff of the City in their supervision or authority over property or personnel under
their jurisdictions.
ARTICLE VII
Official Documents
Section I- Minutes
Minutes of all meetings should be prepared and maintained with the ACC records. Copies shall
be distributed to each ACC member, City Council Member and City Clerk.
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Section II- Distribution of Documents
Preparation and distribution of ACC documents to the members, City Council and City Clerk
shall be the responsibility of the designated employee as identified by the City Manager.
ARTICLE VIII
Conduct of Members
Section I- Representing the ACC
ACC members shall make no personal commitment to speak on behalf of the ACC, nor make
any statements or take actions representing the ACC, without majority approval.
Section II- Conflict of Interest
Members of ACC shall abstain from participating in any matter to come before the ACC in
which he or she has any direct or indirect economic interest. Should conflict of interest exist, the
ACC member shall remove himself/herself from discussions and abstain from voting. A yearly
Conflict of Interest Statement shall be filed with the City Clerk.
ARTICLE IX
Assistance of Staff
The City Manager of the City of El Segundo shall provide the ACC with such information and
staff assistance as the ACC may from time to time have requests; subject to the limitations
imposed by City Council. The staff member designated by the City Manager shall attend
meetings of the ACC and submit reports as needed.
ARTICLE X
By -Law Amendments
These Bylaws as well as any operating procedures may be amended by simple majority of those
voting at any legal meeting of the Arts and Culture Advisory Committee. Such amendments
must be approved by the City Council.
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DIVERSITY, EQUITY AND INCLUSION COMMITTEE
ESTABLISHED
On Tuesday, June 16, 2020, the City Council agreed to establish a Diversity, Equity, and Inclusion Committee. The
purpose of the committee is to work with the community to gain a deeper understanding of the issues and determine
how to move forward to bring positive change so everyone who lives, works and visits El Segundo feels welcome.
The Diversity, Equity, and Inclusion Committee will engage the community, evaluate current policies, and offer its
recommendations to the City Council.
NUMBER OF MEMBERS
The committee is comprised of nine (9) members who must be residents, business members or students based in El
Segundo.
APPOINTMENT
All members of the Diversity, Equity, and Inclusion Committee are appointed by the City Council.
TERM OF OFFICE
Three (3) year term.
COMPENSATION
Diversity, Equity, and Inclusion Committee members are not compensated.
MEETINGS
The committee meets the 2" Wednesday of the month at 4:00pm. via Zoom
AGENDAS/MINUTES
Diversity, Equity, and Inclusion Committee Meeting
DUTIES
DEI Committee shall make recommendations to City Council intended to address any marginalized or
underrepresented segment of our community. The Committee is a standing advisory committee that serves at the
behest of the City Council. The four initial study tops are as follows: 1) Public Safety (including a review of Police
Department policies, practices, training, and future directions), 2) Citywide Organization (including a review of City
government policies, practices, training, etc.) 3) Community At -large (including a review of City demographic data,
history, trends, etc.) 4) Local Economy (including a review of private sector diversity policies, training, etc.)
OATH
Yes. Administered by the City Clerk/Deputy City Clerk
Members
Date of Appointment
Date Term Expires
Lauren Abercrombie
10/06/2020
10/31/2022
Steven Wood
10/06/2020
10/31/2022
Avery Smith
10/06/2020
10/31/2023
Christina Vazquez -Fajardo
10/06/2020
10/31/2023
Kenneth Chancey
10/06/2020
10/31/2024
Shad McFadden
10/06/2020
10/31/2024
Christibelle Villena
10/06/2020
10/31/2024
Vacant
10/31/2022
Vacant
10/31/2023
Page 173 of 199
EL SEGUNDO CITY COUNCIL MEETING DATE: July 21, 2020
AGENDA STATEMENT AGENDA HEADING: Staff Presentation
AGENDA DESCRIPTION:
Diversity, Equity, and Inclusion Committee Implementation Recommendations
RECOMMENDED COUNCIL ACTION:
Authorize establishment of the new Diversity, Equity, and Inclusion Committee, approve
implementation recommendations, and add to the City's Local Appointment List pursuant to
the California Government Code § 54972.
ATTACHED SUPPORTING DOCUMENT: None.
FISCAL IMPACT:
There will be both direct and indirect fiscal impacts to the General Fund. Direct fiscal impacts
will likely be in the $5,000 to $10,000 range for cost of outside consultant and related research
and materials expenditures. These costs will likely be absorbed via the existing FY 2019-2020
General Fund Budget and future FY 2020-2021 General Fund Budget. If there are greater
financial needs, staff will return to City Council for separate budget appropriation authority.
STRATEGIC PLAN COMPLIANCE:
Goal: 1 Enhance Customer Service, Engagement, and Communications
Objectives: A El Segundo provides unparalleled service to internal and external customers.
B El Segundo's engagement with the community ensures excellence.
Goal: 2 Support Community Safety and Preparedness
Objective: A El Segundo is a safe and prepared community.
Goal: 3 Develop as Choice Employer and Workforce
Objectives: A El Segundo is a City employer of choice and consistently hires for the future.
B The El Segundo workforce is inspired, world -class, engaged, with increasing
stability and innovation.
Goal: 5 Champion Economic Stability and Fiscal Sustainability
Objective: A El Segundo promotes community engagement and economic vitality.
PREPARARED BY: Scott Mitnick, City Manager
p-&A-1
107
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BACKGROUND:
In response to the tragic death of George Floyd while in the custody of a Minneapolis police officer
on May 25, 2020, thousands of protests took place across the United States, including several
protests in El Segundo. El Segundo residents shared their concerns about local racial diversity
issues, inclusion, treatment by police, experiences at local schools, and other matters during several
community rallies. Residents also spoke on these topics at the June 3, 2020 City Council meeting.
City Council then discussed these issues during a June 11, 2020 closed session meeting. At its
June 16, 2020 meeting, City Council directed staff to establish a new Diversity, Equity, and
Inclusion ("DEI") Committee in an effort to ensure that these issues are properly identified,
discussed, vetted, and ultimately addressed by City Council. Some of the notable comments made
by City Council at this meeting included the following:
• Establish DEI Committee as an advisory body to the City Council.
• Form DEI Committee quickly, although recognizing that the work this Committee will
study will take time to thoroughly vet.
• Add diversity, equity, and inclusion to City's Strategic Plan.
• DEI Committee should help City Council shape future metrics for addressing institutional
and systematic racism.
• Outcomes must be measurable, accountable, and lasting.
• Review City diversity issues through a DEI lens as part of the multi -tiered process.
• Inform members of the El Segundo community about this opportunity to participate.
DISCUSSION:
Since the June 16'h City Council meeting, staff has held several internal meetings to discuss
Committee purpose, structure, membership application, interview and selection process, initial
study topics, initial deliverables (work product) to City Council, timeline, etc. Staff engaged in
extensive outreach with the community (youth and adults) to encourage people to apply for the
new DEI Committee. To move the process forward, staff recommends the following next steps:
Application deadline
As of July 15, 2020, over 80 inquiries were made and 41 applications submitted. The DEI
Committee application deadline was initially set for July 17, 2020. In response to the high level
of interest, and in an effort to ensure that there is a wide net cast to avoid unintentionally excluding
anyone from applying, staff extended the deadline to July 31, 2020.
Use of a diversity exoert
In an effort to assist with the interview process, Committee member selection, coordination of
Committee meetings, and ensure that substantive recommendations are ultimately provided to City
Council, staff recommends use of an outside diversity professional (expert in this field) to guide
the process.
1
Page 175 of 199
Committee membership eligibility
To serve on this Committee it is recommended that each applicant meet one or more of the
following requirements:
1. Resident of El Segundo.
2. Student of a public or private high school in El Segundo.
3. El Segundo property owner.
4. Employed by a business located in El Segundo.
Committee applicant interviews
Interviews are recommended to take place during the month of August 2020
Number of Committee members & term leneths
Total Committee membership is recommended to consist of nine (9) members. The term length
for each member is recommended to be three years without term limits. In order to ensure
continuity and staggered rotation of membership, it is recommended that initial membership
include three (3) two-year terms, three (3) three-year terms and three (3) four-year terms.
pointment date
City Council is recommended to approve Committee appointments at either the September 1 or
15, 2020 regular meeting, after the interviews have been completed.
First Committee meeting date
This will take place as soon as all nine members of the Committee are able to do so (in September
or October). A regular meeting schedule will be established at the Committee's first meeting.
Committee support
Staff support will be provided and coordinated by City Manager's Office. Initially, City Manager
and key members of the Executive Team (including the Police Chief) will attend Committee
meetings. Other staff will be assigned as needed. As mentioned above, it is recommended that an
outside diversity professional be engaged to assist and facilitate Committee formation, interviews,
membership selection, coordination of Committee meetings, and recommendations to City
Council.
li
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Give} City Council Agenda Statement
ELSEGUNDO Meeting Date: January 18, 2022
Agenda Heading: Staff Presentations
Item Number: D.15
TITLE:
Chief Financial Officer Salary Range Adjustment
RECOMMENDATION:
Adopt a resolution modifying the salary range for the Chief Financial Officer
classification.
FISCAL IMPACT:
The estimated total cost of the proposed salary range adjustment for the remainder of
FY 2021-22 is $10,980. Sufficient funding is available in the adopted FY 2021-2022
General Fund Budget. A budget adjustment is not required.
BACKGROUND:
The City of El Segundo is committed to improving and enhancing recruitment, selection,
and retention initiatives via implementing best management practices. Attracting high
caliber candidates, maintaining service levels while filling vacancies, and retaining talent
is essential to providing long-term financial and operational stability and uninterrupted
services to local residents and businesses.
Best practice retention efforts include taking steps to reduce turnover at executive level
positions which would impact the performance of the organization. This includes
conducting a review of executive compensation and benefits to ensure competitiveness
in the market. The proposed revised salary range for the Chief Financial Officer
classification will augment the City's ability to retain a key executive employee and is in
line with City Strategic Plan Goal 3 to "Develop as a Choice Employer and Workforce,
creating a culture of consistently hiring for the future, with a workplace that is inspired,
world -class, engaged and demonstrating increasing stability and innovation."
Page 177 of 199
Chief Financial Officer Salary Range Adjustment
January 18, 2022
Page 2 of 2
DISCUSSION:
Executive level recruitment and selection efforts are especially challenging with today's
limited candidate pool. As a result, it has become increasingly important to focus on the
City's retention tools. Skilled executives possessing a proven performance record are
highly sought after. Employee engagement along with a competitive compensation and
benefits package is a sound investment in improving retention efforts.
The Chief Financial Officer is responsible for leading and developing key initiatives and
programs essential to the financial and operational health and success of the
organization. A proposed salary range adjustment from $13,415 to $16,098 per month
to $13,415 to $17,916 is recommended to bring the total compensation for this position
to just below the median among our survey cities. The total fiscal impact of the
proposed salary range adjustment for the remainder of FY 2021-22 is estimated to be
$10,980. The estimated total annual recurring cost of this adjustment is likely to
approach approximately $25,000.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 3: Develop as a Choice Employer and Workforce
Objective: El Segundo is a city employer of choice and consistently hires for the future,
with a workforce that is inspired, world -class and engaged, demonstrating increasing
stability and innovation.
PREPARED BY:
Rebecca Redyk, Human Resources Director
REVIEWED BY:
Rebecca Redyk, Human Resources Director
APPROVED BY:
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
Resolution Modifying Basic Salary Range
Page 178 of 199
RESOLUTION NO.
A RESOLUTION MODIFYING THE BASIC MONTHLY SALARY RANGE
FOR A FULL TIME JOB CLASSIFICATION.
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council approves the following basic salary ranges:
Classification
Salary Range
Chief Financial Officer $13,415.00-$17,916.66 Monthly
SECTION 2: Authority. The City Manager or his designee is authorized to take any steps
necessary in order to effectuate this Resolution.
SECTION 3: Electronic Signatures. This Resolution may be executed with electronic
signatures in accordance with Government Code §16.5. Such electronic signatures will
be treated in all respects as having the same effect as an original signature.
SECTION 4: Signature Authority. The Mayor, or presiding officer, is hereby authorized
to affix his signature to this Resolution signifying its adoption by the City Council of the
City of El Segundo, and the City Clerk, or her duly appointed deputy, is directed to attest
thereto.
SECTION 5: City Clerk Actions. The City Clerk will certify to the passage and adoption of
this Resolution, enter it in the City's book of original Resolutions, and make a record of this
action in the meeting's minutes.
SECTION 6: Effective Date. This Resolution will take effect immediately upon adoption
and will remain effective unless repealed or superseded.
PASSED AND ADOPTED this 18th day of January, 2022.
Drew Boyles,
Mayor
F—AlaI*19
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
Page 179 of 199
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved and
signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said
Council held on the day of , 2022, and the same was so passed and adopted
by the following vote:
AYES:
NOES-
ABSENT-
ABSTAIN -
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, CITY ATTORNEY
Joaquin Vazquez, Deputy City Attorney
Page 180 of 199
City Council Agenda Statement
Cirvey Meeting Date: January 18, 2022
ELSEGUNDO Agenda Heading: Committees, Commissions and Boards
Presentations
Item Number: E.16
TITLE:
Diversity, Equity, and Inclusion Committee Citywide Organization Report
RECOMMENDATION:
1. Receive and file the DEI Citywide Organization Report.
2. Direct staff to work with the DEI Committee to implement recommended
activities.
FISCAL IMPACT:
There will be direct and indirect fiscal impacts to the City's General Fund, including staff
time and possibly funds for additional training and employee engagement activities.
These costs will likely be absorbed via the current FY 2021-2022 General Fund Budget
and future FY 2022-2023 General Fund Budget. If there are greater financial needs,
staff will return to City Council for separate budget appropriation authority.
%[a:(r]:16111 Z 113
At its June 16, 2020 meeting, City Council directed staff to establish a new Diversity,
Equity, and Inclusion (DEI) Committee to address El Segundo residents' concerns about
local racial diversity issues, inclusion, police policy, experiences at local schools, and
other matters.
City Council asked the DEI Committee to focus on the following study topics:
1. Citywide Organization (including a review of City government policies, practices,
training, diversity, etc.)
2. Public Safety (including a review of Police Department policies, practices,
training, diversity, and future direction)
Page 181 of 199
DEI Committee Citywide Organization Report
January 18, 2022
Page 2 of 2
3. Community at Large (including a review of City demographic data, history,
trends, etc.)
4. Local Economy (including a review of private sector diversity policies, practices,
training, etc.)
The DEI Committee established four subcommittees to research each of the study
topics above and report findings and recommendations to City Council.
DISCUSSION:
The attached Diversity, Equity, and Inclusion Committee Citywide Organization report
includes a summary of research conducted, actions taken, key findings, and
recommendations for City Council's consideration.
CITY STRATEGIC PLAN COMPLIANCE:
Goal 1: Enhance Customer Service, Engagement, and Communication; Embrace
Diversity, Equity, and Inclusion
Objective 1A: El Segundo provides unparalleled service to internal and external
customers.
Objective 1 B: El Segundo's engagement with the community ensures excellence.
PREPARED BY:
Diversity, Equity, and Inclusion Committee, Citywide Organization Subcommittee
REVIEWED BY:
Portland Bates, Senior Management Analyst
Amanda Elek-Truman, Human Resources Manager
APPROVED BY:
Diversity, Equity, and Inclusion Committee
Barbara Voss, Deputy City Manager
ATTACHED SUPPORTING DOCUMENTS:
1. DEI Citywide Organization Report
2. Attachment A - City of El Segundo Diversity Equity and Inclusion Statement
Page 182 of 199
City of El Segundo
Diversity Equity and Inclusion Committee
Citywide Organization Report
January 18, 2022
City Strategic Plan
The DEI Citywide Organization Subcommittee evaluated several opportunities to improve
diversity, equity, and inclusion efforts within the City of El Segundo organization. The
subcommittee identified multiple action items to support and advance Goal 1 of the City of El
Segundo's Strategic Plan:
Strategic Plan — Goal
Enhance Customer Service, Engagement, and Communications;
Embrace Diversity, Equity, and Inclusion
Overview
1. Citywide Organization Subcommittee: 2021 Overview and Takeaways
2. El Segundo Citywide DEI Status, Progress & Recommendations
a. Diversity/Representation
b. Recruiting Talent
c. Training Staff
d. Workplace Culture
e. Employee Retention
3. Other Progress and Notable Research Initiatives
a. Government Alliance on Race and Equity (CARE) Membership
b. Insights from DEI Programs in Neighboring Los Angeles Cities
4. Conclusion and Next Steps
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Citywide Organization Subcommittee: 2021 Overview and Takeaways
The Citywide Organization Subcommittee was formed in November 2020 to review municipal
policies, practices, training & workforce diversity; and to provide recommendations to City
leaders that encompass best practices for improving diversity, equity & inclusion efforts for City
personnel.
This report includes the results, actions, and recommendations from our review over the past
year.
2021 Areas of Focus
1. City Staff & Volunteer DEI Training
2. DEI Statement
3. Municipal Diversity, Recruitment, Hiring & Retention
4. Employee Culture Building
5. Government Alliance on Race & Equity (GARE) Membership
6. Future Internships — Connecting to Other Organizations
Key Takeaways
• Improve Data Gathering
Exploring and gathering key employee data and insights are critical to understanding
endemic issues and advancing the City's internal DEI initiatives. The Citywide
organization can continue to take advantage of its GARE membership to create an
informal DEI consortium with and learn from other cities.
• Sponsor Immersive Cultural Experiences
Consider budgeting for DEI-specific, internal programs (e.g. training/professional
development, affinity groups and employee engagement activities, cultural celebrations,
etc.) in the next City budgeting cycle.
• Implement Routine Workplace Surveys
Add relevant DEI-related questions to the upcoming employee engagement survey to
gauge workplace appreciation, quality and suggested areas of improvement. Evaluate if
optional self -identification metrics can be included: race/ethnicity, gender, disability
status, military status to evaluate wellness across different groups.
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For this report, 12 actionable items have been explored. The items are in various phases of
completion which have been highlighted below:
Item
Progress
Relevant Information
1.
Review 2021 Employee &
Completed
An initial review has been included in this
Resident Demographics
report.
2.
Secure a GARE
Completed
A membership within GARE has been secured
Membership
by the City of El Segundo.
3.
Hire a HR Manager with
Completed
The new HR Dept. Manager has greatly
DEI Experience
benefited DEI efforts, serving as a liaison and
assisting reporting efforts.
4.
Develop a DEI Statement
Completed
A DEI statement has been developed and
shared with the public to reaffirm the City's
commitment to diversity, equity & inclusion
(see attachment A).
S.
Review Employee
Ongoing
A review of the employee handbook is ongoing.
Handbook
6.
DEI Related Hiring &
Ongoing
A review of the City's DEI related hiring &
Retention Practices
retention practices remain ongoing.
7.
Recruitment: Advertising &
Completed
A review of the City's recruitment: advertising
Marketing Services
& marketing services practices is complete.
8.
Employment Policy on
Ongoing
A review of the City's employment policy on
Harassment
harassment is ongoing.
9.
Future Internship
Ongoing
The Subcommittee is currently reviewing a
Collaborations
non-profit partner who sponsors internships
for neurodiverse young adults as they prepare
for life beyond high school.
10.
Internal Diversity Training
Ongoing
Rollout of a mandatory Microaggressions
for City Personnel
Training began in Q4 2021
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Item
Progress
Relevant Information
11.
Implementation of Routine
Initial
An employee engagement survey is in
Employee Surveys
Planning
development, and the City is evaluating
incorporating DEI-specific questions in the
survey.
12.
Develop Employee Culture
In
This item is currently under evaluation with
Building Mechanisms
Discussion
action expected in 2022.
El Segundo Citywide DEI Status, Progress & Recommendations
The El Segundo DEI status report is included here to highlight progress that can be taken by the
City without external partner engagement. Four of six of the subcommittee's 2021 Areas of
Focus fit this criterion, and those factors have been evaluated below in partnership with the
City's Human Resources Department.
The City of El Segundo was evaluated on five factors that represent how Diversity, Equity and
Inclusion is institutionalized within an organization:
1. Diversity and Representation
2. Recruiting Talent
3. Employee DEI Training
4. Workplace Culture
5. Employee Retention
Diversity and Representation
Demographic Data: City Employees & Residents
The DEI Citywide Organization Subcommittee completed a review in partnership with the Human
Resources Department comparing the demographics of City Employees with the City's residential
population. Evaluated were the race and gender (male/female) compositions of 249 full-time
employees, 309 part-time employees, and a residential population of 17,272. The subcommittee
also reviewed the demographics of the Police Department, Fire Department, and the Executive
Leadership Team. A more detailed report on public safety (Police and Fire) demographics will be
provided to City Council in February 2022.
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Citywide Organization (All Employees) and El Segundo Residents
All Employees
Residents
DEMOGRAPHIC
Full -Time
City Employees
(M 249 FT Pb'
Male Full -Time
City Employees
iM 249 fT EmpWye
Female Full -Time
City Employees
(of 249 fT Employees;
Part -Time
City Employees
iof309Tafa1Pf EmpWy ;
Male Part -Time
City Employees
1a1309Taf MEmpby...
Female Part-
City Employees
io1309 Total PTEmpbYeezI
Resident
Population
i%aT ST,2T1t
Full -Time City
Employee
Under/Over
Resident Population
White/ Caucasian
133 (53.4%)
104 (41.7%)
29 (11.6%)
165 (53.4%)
95 (30.7%)
70 (22.6%)
62%
-8.6%
Black/African-
American
14 (5.6%)
7 (2.8%)
7 [2.8%)
28 (9%)
19 (6.1%)
9 (2.9%)
2%
3.6%
Asian
23 (9.2%)
14 (5.6%)
9 (3.6%)
28 (9%)
16 (5.1%)
12 (3.8%)
10%
-0.8%
Hispanic/ LatinX
78 (31.3%)
54 (21.6%)
24 (9.6%)
50 (16.1%)
25 (8%)
25 (8%)
17%
14.3%
American Indian
or Alaska Native
0
0
0
0
0
0
0.3%
-0.3%
Native Hawaiian
or Pacific Islanderl
0
0
0
0
0
0
0.4%
-0.4%
Two or More
Races
0
0
0
2 (.6%)
2 (.6%)
0
7%
-7.0%
Other
1 (.4%)
1 (.4%)
0
36 (11.6%)
22 (7.1%)
14 (4.5%)
0.5%
-0.1%
Total
249 (100%)
190 (72.3%)
69 (27.7%)
309 (100%)
179 (57.9%)
130 (42.1%)
All Non -Sworn Employees
All Nan -Sworn Employees
Full -Time
Male Full -Time
Female Full -Time
City Employees
City Employees
City Employees
(%• of 147)
(% of 147)
(% of 147)
DE M IDG RAPH I C
147
147
147
White/ Caucasian
65 (44.2%)
46 (31.2%)
19 (12.9%)
Black/ African-
American
11 (7.4%)
4 (2.7%)
7 (4.7%)
Asian
18 (12.2%)
9 (6.1%)
9 (6.1%)
Hispanic/ LatinX
52 (35.3%)
37 (25.1%)
15 (10.2%)
American Indian or
Alaska Native
0
D
0
Native Hawaiian o
Pacific Islander
0
0
0
Two Or More Races
0
0
0
Other
1 (.6%)
1 (.6%)
0
Total
147 (100%)
97 (66%)
50 (34%
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Sworn Police Department Employees
Police Employees
Full -Time
Male Full -Time
Female Full -Time
Police Employees
Police Employees
Police Employees
DEMOGRAPHIC
White/ Caucasian
39 (65%)
36 (601Y.)
3 (5%)
Black/ African-
3 (5%)
3 (5%)
0
American
Asian
2 (3.3%)
2 (3.3%)
0
Hispanic/ LatinX
16 (26.6%)
13 (21.6%)
3 (5%)
American Indian or
Alaska Native
0
0
0
Native Hawaiian or
Pacific Islander
0
0
0
Two Or More Races
0
0
0
Other
0
0
0
Total
60 (100%)
54 (90%)
6 (10%)
Sworn Fire Department Employees
Fire Employees
Full -Time
Male Full -Time
Female Full -Time
Fire Employees
Fire Employees
Fire Employees
DEMOGRAPHIC
White/ Caucasian
36 (85.7%)
33 (78.59G)
3 (7.1%)
Black/ African-
American
0
0
0
Asian
2 (4.7%)
2 (4.7%)
0
Hispanic/ LatinX
4 (9.5%)
4 (9.5%)
0
American Indiar or
Alaska Native
0
0
0
Native Hawaiian or
Pacific Islander
0
0
0
Two Or More Races
0
0
0
Other
0
0
0
Total
42 (100%)
39 (92.9%)
3 (7.1%)
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Executive Leadership Team
Executive Leadership Team
Full -Time
Male Full -Time
Female Full -Time
Executive
Executive
Executive
Employees
Employees
Employees
DEMOGRAPHIC
White/ Caucasian
7 (70%)
3 (30%)
4 (40%)
Black/ African-
1 (10%)
1 (10%)
0
American
Asian
0
0
0
Hispanic/ Latin?{
1 (10%)
1 (1 %)
0
American Indian or
Alaska Native
0
0
0
Native Hawaiian or
Pacific Islander
0
0
0
Two Or More Races
0
0
0
Other
1 (10%)
1 (10%)
0
Total
10 (100%)
6 (60%)
4 (40%)
*Includes: City Manager, Deputy City Manager, and department heads.
*Elected officials are not included.
Key findings include:
• The City's overall residential population is 38% minority/non-white.
• The overall City workforce, for all departments, is more diverse than the community it
serves, with 46.6% of all full-time and part-time employees falling into the
minority/non-white demographic categories.
• When separating out sworn public safety (police and fire) employees, the overall City
workforce is notably more diverse than the community it serves, with 55.8% of the full-
time employees falling into the minority/non-white demographic categories.
• The Police Department sworn employee workforce is almost as diverse as the
community it serves, with 35% of all full-time employees falling into the minority/non-
white demographic categories.
• The Fire Department sworn employee workforce is less diverse than the community it
serves, with 14.3% of all full-time employees falling into the minority/non-white
demographic categories.
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• The Executive Leadership Team (City Manager, Deputy City Manager, and eight
appointed Department Heads) is slightly less diverse as the community it serves, with
three of its ten members (30%) falling into the minority/non-white demographic
categories. Four members (40%) of the Executive Team are female.
• The Department Heads (Police Chief, Fire Chief, Chief Financial Officer, Development
Services Director, Public Works Director, Human Resources Director, Community
Services Director, and Information Technology Director) are reflective of the community
they serve, with three of the eight of the Department Heads (38%) falling into the
minority/non-white demographic categories. Three of the eight Department Heads
(38%) are female.
0 31.3% (one in three) of the City's full-time workforce, and 16.1% (one in six) of the City's
part-time workforce identifies as "Hispanic/LatinX."
• 9.2% of the City's full-time and 9.1% of the part-time workforce identifies as "Asian."
• 5.6% of the City's full-time workforce, and 9.1% of the part-time workforce, identifies as
"African American."
Recommendation
Internally evaluate diversity among leadership roles to ensure different perspectives are
considered in top down decision making.
Importance of Diversity and Representation in the Citywide Organization
Diverse teams are 87% better at making decisions.' Organizations with above -average diversity
on their management teams also reported innovation revenue that was 19 percentage points
higher than that of companies with below -average leadership diversity.z
Recruiting Talent
The City of El Segundo has an annual membership to Careers in Government that places the
City's recruitment postings automatically on several diversity websites. Every posted vacancy
receives maximum exposure in the following places:
• The Careers in Government Job Board receives more than 700k job seekers per month.
1 Cloverpop Study, Hacking Diversity With Inclusive Decision Making, 2017
z Boston Consulting Group, How Diverse Leadership Teams Boost Innovation, January 2018.
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• Targeted Social Media network reaches 15-million+ users per month. (Twitter,
Facebook, Linkedln, Instagram)
• Partnerships with private -sector job boards (constantly vary to maximize the value and
reach throughout the year - cost per click) reaches an additional 31- million users per
month.
Automatic posting on top 8 Diversity websites: africanamericanjobnetwork.com,
asianjobnetwork.com, disabilityjobnetwork.com, latinojobnetwork.com,
Igbtjobnetwork.com, retirementjobnetwork.com, veteranjobnetwork.net,
womensjobnetwork.com, findacaliforniajob.com.
Recommendations
Work with the City's Human Resources Department to explore and recommend DEI
competencies for leadership and other roles. Develop relevant DEI-related interview
questions accordingly.
• Evaluate industry best practices for equitable hiring, such as:
o Blinding personally identifiable information on job applications
o Using standardized interview rubric & scoring
Why DEI in Talent Recruitment is Important
Organizations with greater gender diversity are 25% more likely to outperform their
counterparts. Similarly, companies with greater ethnic and cultural diversity are 36% more
likely to outperform their counterparts.3
Employee DEI Training
The El Segundo Human Resources Department launched a three-part introductory training
series on Microaggressions to all City Employees in December 2021. The on-line trainings are
mandatory for all employees and must be completed by January 14, 2022. As of January 4,
2022; 37% of the general employee population has completed all three modules; 58% of the
supervisor population has completed all three modules; and 100% of department heads have
completed all three modules.
3 McKinsey & Company, Diversity wins: How inclusion matters, MaV 2020
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The Human Resources Department has been working closely with the City's DEI Committee to
provide diversity, equity, and inclusion training to promote a work environment that
encompasses the following:
• Respectful communication and cooperation between employees and those contacted in
the course of work including our community members, businesses, and visitors;
• Teamwork and collaboration, encouraging and embracing the representation of all
groups and perspectives;
• Work/life balance through established flexible work schedules; and
• Employer and employee contributions to the communities we serve to promote a
greater understanding and respect for diversity.
Employees will be provided a link to access the following three trainings:
1. Microaggressions: Introduction - 8 minutes
2. Microaggressions: Taking Action - 10 minutes
3. Microaggressions: Taking Responsibility - 10 minutes
Recommendations
• Survey City employees to gain an understanding of areas of interest/concern related to
DEI topics. From there, evaluate offering additional short, digestible DEI-related training
that would be relevant for ES employees, e.g. "Unconscious Bias."
• Use the City's GARE resource portal to gain access to equity tools and ideas from GARE
and other cities.
Why DEI Training is Important
Hiring diverse talent is not enough —it's the workplace experience that shapes whether people
remain and thrive.
Training employees on relevant issues can raise awareness of different lived experiences and
foster inclusion and mutual respect within the organization.'
4 McKinsey & Company, Diversity wins: How inclusion matters, MaV 2020
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Investing in learning and development allows employees and managers alike to gain a deeper
understanding of key issues and how to address them. Plus, it can also show employees that
your workplace is committed to being a part of the solution by actively making space for these
conversations.5
Workplace Culture
Currently there is not a systematic way to gauge overall employee sentiment on workplace
culture, though the El Segundo Human Resources Department is planning to roll out an
upcoming Wellbeing Survey to Citywide employees.
Recommendations
• Start gathering insights via an employee survey to gauge overall employee sentiment on
topics such as: culture, belonging, wellbeing and equity within the City organization.
• Based on survey results, identify areas of strength and areas that need improvement in
order to take actions that foster a sense of belonging within the City organization.
• Based on survey results, consider popular DEI-boosting initiatives like Employee
Resource Groups (ERGs) or an internal mentorship program.
Why DEI in Workplace Culture is Important
Employees who feel a sense of belonging at work are 5.3 times more likely to feel empowered
to perform their best work.6
Employee Retention
Currently there is not a systematic way to track retention and attrition trends.
Recommendations
• Retention and belonging are interrelated, and the subcommittee recommends that the
City evaluate and develop retention and attrition metrics (e.g. an annual employee
survey can shed light on retention and attrition).
• Consider implementing formal exit interviews which may help the City better
understand larger trends and why employees leave.
5 NeoGov, How to Create a Welcoming Environment for Diversity, October 2021.
6 Salesforce Research's Impact of Equality and Values Driven Business Report, 2017
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Why a DEI Lens on Employee Retention is Important
Employees are 47% more likely to stay with an organization —and seven times more likely to
describe their organization as high performing —if it was inclusive.'
It costs employers 33% of a worker's annual salary to hire a replacement if that worker leaves,
and 75% of the causes of employee turnover are preventable. s
Other Progress and Notable Research Initiatives
Government Alliance on Race and Equity (GARE) Membership
In Q1 through mid-Q2, the Citywide Subcommittee thoroughly vetted the GARE membership
opportunity in collaboration with HR and the City Management teams. In May of 2021 City
Council approved El Segundo's annual membership for the Government Alliance on Race and
Equity (GARE), a national network of government organizations working to achieve racial equity
and advance opportunities for all.
EL Segundo's GARE membership provides ongoing access to racial equity tools and resources as
well as a portal to collaborate with and learn from other cities' policy and institutional
strategies. https://www.racialeguityaIIiance.org/
Insights from DEI Programs in Neighboring Los Angeles Cities
The El Segundo Human Resources Department researched DEI initiatives in other South Bay
cities, including Manhattan Beach, Redondo Beach, Inglewood, Hawthorne, Gardena, but did
not find internal DEI programs in those cities.
The Citywide Subcommittee conducted outreach to other local municipalities with known DEI
programs, including Culver City, Santa Monica, Beverly Hills and LA County. We conducted
extensive interviews with staff from Santa Monica and Beverly Hills. A summary is included
below.
These learnings helped influence our Citywide DEI initiative evaluation and recommendations
outlined above that we believe make the most sense for the El Segundo Citywide organization
to evaluate or pursue.
7 McKinsey & CompanV, Diversity wins: How inclusion matters, May 2020
8 Employee Benefit News, Avoidable turnover costing employers big, 2017
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Santa Monica and Beverly Hills' DEI Internal Program Learnings Summary
While Beverly Hills is currently focused on elevating Diversity, Inclusion and Belonging (DIB)
within the Citywide org, Santa Monica is investing in Diversity, Equity and Inclusion (DEI)
initiatives both internally and externally.
DEI Program Commonalities across Santa Monica and Beverly Hills
• Both have internal, cross -departmental committees focused on DIB/DEI work. However,
while BH committee members are taking on the work on top of their regular jobs, Santa
Monica also has staff members whose roles are fully dedicated to DEI work (eg Equity
Coordinator).
• Both cities conduct internal listening sessions with staff to discuss DIB/DEI topics, learn
from other perspectives and gain employee feedback.
Employee feedback from these sessions informs internal resources, training, and expanding
hiring practices.
Both contacts advised that DEI initiatives within a City take time to progress. Frequent, small
updates to stakeholders (internal or external) help to demonstrate and communicate
commitment.
Additional Learnings from Santa Monica
As a large and diverse city, Santa Monica's DEI processes, programming and strategy are years
long, robust and evolving. Additional highlights include:
Training
• Santa Monica has been a member of GARE since 2017.
• Staff were trained on DEI topics like implicit bias, language justice and housing policy
with CARE. GARE cohort attendees then modified the training for the rest of the
organization.
• Santa Monica set a goal to train all staff on race & equity by the end of 2021.
• The City of Santa Monica Human Resources Department has started to incorporate DEI-
related interview questions in all senior leadership recruitment cycles.
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o HR crafts the DEI-related interview questions based on research from
universities and other agencies and organizations.
• HR evaluates how job posting descriptions may be perpetuating inequities with
unnecessary maximum qualifications. They evaluate if the maximum qualifications are
really required for the level of work required or if there is equivalent experience that
can be included.
o Some private sector organizations have started doing this as well. For example,
instead of a bachelor's degree requirement, some companies will ask for
"bachelor's degree or equivalent experience."
Organization & Policies
Every department has an Equity Inclusion Officer as part of the Racial Equity Committee to
collaborate on the following goals:
• Equity Plan
• Equity Toolkit
• Hiring Process
• Implicit Bias and Cultural Competency Training
• Informal Mentoring Program
• Performance Evaluations
Santa Monica created a Language Access Fund for public facing citywide reports to be
translated into different languages for community members
Employee Culture and Retention
• Santa Monica incorporates DEI into high level department and city goals
• Department Directors have annual DEI goal(s) they are accountable for and that can be
included in their performance evaluation.
• DEI initiatives are also part of the annual city plan; for example the "Equitable &
Inclusive Economic recovery" pillar for 2021.
• Santa Monica has "Affinity" aka "Employee Resource" groups, e.g. BIPOC employees,
"White Anti -Racists," etc.
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• The affinity groups exist to provide support and help in personal or career development
and to create a safe space where employees can bring their whole selves to the table.
Allies may also be invited to join the Affinity groups to support their colleagues.
• Affinity groups have budgets for special events and celebrations throughout the year.
• City staff partnered with the local library on a social justice book series for city
employees.
Santa Monica offers a mentorship program between senior and junior employees to encourage
connection, inclusion, and development opportunities.
Conclusion and Next Steps
The City of El Segundo has made marked progress over the past 18+ months in establishing
Diversity, Equity, and Inclusion as a foundational pillar within the organization, notably by:
• City Council direction to create the Diversity, Equity, and Inclusion Committee
• Hiring both internal Human Resources personnel and external consultants with DEI
expertise in 2020 and 2021
• Joining the Government Alliance on Race and Equity (GARE) in May 2021
• Developing a Citywide Diversity, Equity, and Inclusion Statement in May 2021
• Introducing a new Microaggressions Training to City Staff as of December 2021
The City follows standard local government DEI practices and policies, including:
• Recruiting for talent across diverse job sites
• Maintaining and enforcing an anti -harassment policy
• Operating as an Equal Opportunity Employer
Continuing to incorporate an effective DEI strategy within the Citywide organization requires a
thoughtful, data -driven process. In 2022 we will need to be laser -focused on a) defining the
problems the City is trying to solve with a DEI strategy within the Citywide Organization, b)
determining what "good" looks like for El Segundo and c) identifying shared metrics for
measuring progress.
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As immediate next steps in Q1 2022 the subcommittee is working with the Human Resources
Department to:
• Incorporate DEI-related questions to better gauge overall employee sentiment in the
upcoming employee engagement survey
• Map out a calendar for cultural, religious, and other immersive events that can be used
to acknowledge different cultural experiences across the organization
Meet with Tranzitions Consulting, an El Segundo -based non-profit, to discuss future
Citywide internship opportunities for neurodiverse teens and young adults. The
organization already has a success story with a young adult who interned at El Segundo
Public Library last year.
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Attachment A
G V
off-"� � � � • / / �
Diversity, E❑uity, and Inclusion Statement
The City of El Segundo is committed to fostering, cultivating and preserving a culture of diversity,
e❑uity and inclusion, ❑ith our employees, community members, businesses and visitors.
Our employees are our most valuable asset. The collective sum of the individual differences, life
experiences, kno❑ledge, innovation, self-expression, uni❑ue capabilities and talent that our
employees invest in their I lork represents a significant part of not only our culture, but our
reputation in the community as ❑ell.
We embrace and encourage our employees' differences in age, color, disability, ethnicity, family
or marital status, gender identity or expression, language, national origin, physical and mental
ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status,
and other characteristics that make our employees uni❑ue.
The City of El Segundo's diversity e❑uity and inclusion initiatives are incorporated into our
practices and policies to continuously promote a Cork environment ❑ith ❑
Respectful communication and cooperation bet❑een employees and those contacted in
the course of ❑ork including our community members, businesses, and visitors❑
Team❑ork and collaboration, encouraging and embracing the representation of all groups
and perspectives❑
• Work/life balance through established flexible ❑ork schedules -land
Employer and employee contributions to the communities ❑e serve to promote a greater
understanding and respect for diversity.
Employees of the City of El Segundo are expected to treat others ith dignity and respect and to
conduct themselves in a manner that aligns ❑ith diversity, e❑uity and inclusion. Training to
promote a better understanding of the importance of diversity, a❑uity and inclusion ❑ill be
provided to employees to further the City's commitment to an inclusive workplace and community.
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