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CONTRACT 6146 Professional Services Agreement CLOSEDAgreement No. 6146 PROFESSIONAL SERVICES AGREEMENT ' FOR DESIGN SERVICES ".., . BETWEEN THE CITY OF EL SEGUNDO AND GEOSYNTEC CONSULTANTS GEOTECHNICAL ON -CALL SERVICES This AGREEMENT is entered into this 30' day of July, 2021, by and between the CITY OF EL SEGUNDO, a municipal corporation and general law city ("CITY") and GEOSYNTEC CONSULTANTS., a California corporation ("CONSULTANT"). The parties agree as follows: 1. CONSIDERATION, A. As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, below; B. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement; C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to exceed Fifty thousand dollars ($50,000.00) annually in each fiscal year for CONSULTANT's services. CITY may modify this amount as set forth below. Unless otherwise specified by written amendment to this Agreement, CITY will pay this sum as specified in the attached Exhibit "A," which is incorporated by reference. 2. SCOPE OF SERVICES,. A. CONSULTANT will perform services listed in the attached Exhibit "A," which is incorporated by reference. B. CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculation, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by CITY, necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement. 3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT will use the appropriate generally accepted professional standards of practice existing at the time of performance utilized by persons engaged in providing similar services. CITY will continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of any deficiencies and CONSULTANT will have fifteen (15) days after such notification to cure any shortcomings to CITY's satisfaction. Costs associated with curing the deficiencies will be borne by CONSULTANT. 4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and hourly City of El Segundo PSA for Design Services Page 1 Agreement No. 6146 rates for each personnel category and reimbursable costs (all as set forth in Exhibit "A") the tasks performed, the percentage of the task completed during the billing period, the cumulative percentage completed for each task, the total cost of that work during the preceding billing month and a cumulative cash flow curve showing projected and actual expenditures versus time to date. CITY shall make payment to CONSULTANT within 45 days of invoice date for each invoice submitted to CITY, or portions thereof not disputed. 5. NON -APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for current services are within the current budget and within an available, unexhausted and unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient funds for payment of CONSULTANT services beyond the current fiscal year, this Agreement will cover only those costs incurred up to the conclusion of the current fiscal year. 6. ADDITIONAL WORK. N/A. 7. FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT agrees that it has: A. Carefully investigated and considered the scope of services to be performed; B. Carefully considered how the services should be performed; and C. Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. If services involve work upon any site, CONSULTANT agrees that CONSULTANT has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. Should CONSULTANT discover any latent or unknown conditions that may materially affect the performance of the services, CONSULTANT will immediately inform CITY of such fact and will not proceed except at CONSULTANT's own risk until written instructions are received from CITY. 8. TERM. The term of this Agreement will be from July 1, 2021 to June 30, 2024, unless otherwise terminated pursuant to Section 15. 9. TIME FOR PERFORMANCE. A. CONSULTANT will not perform any work under this Agreement until: CONSULTANT furnishes proof of insurance as required under Section 23 of this Agreement; and ii. CITY gives CONSULTANT a written notice to proceed. B. Should CONSULTANT begin work on any phase in advance of receiving written authorization to proceed, any such professional services are at CONSULTANT's own risk. 10. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order in which the Exhibits appear below: City of El Segundo PSA for Design Services Page 2 Agreement No. 6146 A. Exhibit A: Scope of Services and Fee Schedule 11. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties. 12. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number. 13. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and maintain during the term of this Agreement, all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. 14. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights CITY may have under this Agreement or of any cause of action arising from CONSULTANT's performance. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character. 15. TERMINATION. A. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. B. CONSULTANT may terminate this Agreement at any time upon thirty days' written notice. C. Upon receiving a termination notice, CONSULTANT will immediately cease performance under this Agreement unless otherwise provided in the termination notice. Except as otherwise provided in the termination notice, any additional work performed by CONSULTANT after receiving a termination notice will be performed at CONSULTANT's own cost; CITY will not be obligated to compensate CONSULTANT for such work. D. Should termination occur, all finished or unfinished documents, data, studies, surveys, drawings, maps, reports and other materials prepared by CONSULTANT will, at CITY's option, become CITY's property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination, not to exceed the total costs under Section 1(C). E. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. F. By executing this document, CONSULTANT waives any and all claims for damages that might otherwise arise from CITY's termination under this Section. City of El Segundo PSA for Design Services Page 3 Agreement No. 6146 16. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models, photographs and reports prepared by CONSULTANT under this Agreement are CITY's property. CONSULTANT may retain copies of said documents and materials as desired but will deliver all original materials to CITY upon CITY's written notice. CITY agrees that use of CONSULTANT's completed work product, for purposes other than identified in this Agreement, or use of incomplete work product, is at CITY's own risk. 17. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service under this Agreement, no copies, sketches, or graphs of materials, including graphic art work, prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or public CITY without CITY's prior written approval. All press releases, including graphic display information to be published in newspapers or magazines, will be approved and distributed solely by CITY, unless otherwise provided by written agreement between the parties. 18. INDEMNIFICATION. This Agreement contemplates that CONSULTANT will act both as a design professional (as defined by Civil Code § 2782.8) and for other management services. Accordingly, CONSULTANT agrees to provide indemnification as follows: A. CONSULTANT must save harmless, indemnify and defend CITY and all its officers, employees and representatives from and against any and all suits, actions, or claims, of any character whatever, brought for, or on account of, any injuries or damages sustained by any person or property arising from, pertaining to, or relating to the negligence, recklessness, or willful misconduct of CONSULTANT or any of CONSULTANT's officers, agents, employees, or representatives. CONSULTANT's duty to defend consists of reimbursement of defense costs incurred by CITY in direct proportion to the CONSULTANT's proportionate percentage of fault. CONSULTANT's percentage of fault will be determined, as applicable, by a court of law, jury or arbitrator. In the event any loss, liability or damage is incurred by way of settlement or resolution without a court, jury or arbitrator having made a determination of the CONSULTANT's percentage of fault, the parties agree to mediation to determine the CONSULTANT's proportionate percentage of fault for purposes of determining the amount of indemnity and defense cost reimbursement owed to the CITY; CONSULTANT and CITY must each pay half the mediator's fees. Notwithstanding the above, in the event one or more defendants to a Claim is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, the CONSULTANT must meet and confer with the CITY regarding unpaid defense costs. B. Defense For All Non -Design Professional Liabilities. Notwithstanding the foregoing and without diminishing any rights of the CITY under subsection A, for any liability, claim, demand, allegation against CITY arising out of, related to, or pertaining to any act or omission of CONSULTANT, but which is not a design professional service, CONSULTANT must defend, indemnify, and hold harmless Indemnitees from and against any and all damages, costs, expenses (including reasonable attorneys' fees and expert witness fees), judgments, settlements, and/or arbitration awards, whether for personal or bodily injury, property damage, or economic injury, to the extent that they arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTANT. City of El Segundo PSA for Design Services Page 4 Agreement No. 6146 C. For purposes of this section "CITY" includes CITY's officers, officials, employees, agents, representatives, and certified volunteers. D. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. The insurance coverage to be maintained by CONSULTANT as required by Section 22, will not limit the liability of CONSULTANT hereunder. The provisions of this section will survive the expiration or earlier termination of this Agreement. 19. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services. CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's written approval are prohibited and will be null and void. 20. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which it is performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of. control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only. 21. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with respect to all services and matters covered under this Agreement. CITY will have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcript therefrom, and to inspect all program data, documents, proceedings and activities. CONSULTANT will retain such financial and program service records for at least three (3) years after termination or final payment under this Agreement. 22. INSURANCE. A. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below: Commercial general liability: Professional Liability Business automobile liability Workers compensation City of El Segundo PSA for Design Services Page 5 Limits $2,000,000 (This limit may be satisfied through a standalone policy or in combination with an umbrella/excess policy.) $1,000,000 $1,000,000 Statutory requirement Agreement No. 6146 B. Commercial general liability insurance will meet or exceed the requirements of ISO-CGL Form No. CG 00 01 11 85 or 88, or equivalent. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name CITY, its officials, and employees as "additional insureds" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other insurance that may be carried by CITY will be excess thereto. CITY's additional insured status will apply with respect to liability and defense of suits arising out of CONSULTANT's acts or omissions. Such insurance will be on an "occurrence," not a "claims made," basis and will not be cancelable or subject to reduction except upon thirty (30) days except ten (10) days for cancellation due to non-payment of premium prior written notice to CITY. C. Professional liability coverage will be on an "occurrence basis" if such coverage is available, or on a "claims made" basis if not available. When coverage is provided on a "claims made basis," CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect. D, Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01, including symbol 1 (Any Auto). E. CONSULTANT will furnish to CITY valid Certificates of Insurance evidencing maintenance of the insurance required under this Agreement, a copy of an Additional Insured endorsement confirming CITY has been given Insured status under the CONSULTANT's General Liability policy, and such other evidence of insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of "A-, VII." F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this Agreement, CITY may obtain such coverage at CONSULTANT's expense and deduct the cost of such insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to Section 15. 23. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written approval to use any consultants while performing any portion of this Agreement. Such approval must approve of the proposed consultant and the terms of compensation. 24. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the status on the project, which will include a schedule update and a short narrative description of progress during the past month for each major task, a description of the work remaining and a description of the work to be done before the next schedule update. City of El Segundo PSA for Design Services Page 6 Agreement No. 6146 25. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows: If to CONSULTANT: Geosyntec Consultants 3415 S. Sepulveda Blvd, Ste. 5000 Los Angeles, CA 90034 Attention: Chris Wessel Phone: 310-957-6117 Email: Wessel Geos ntec.com If to CITY: City of El Segundo 350 Main Street El Segundo, Calif. 90245 Attention: Cheryl Ebert Phone: 310-524-2321 Email: ebert else undo.or Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. 26. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and regulations including, without limitation, CITY's conflict of interest regulations. 27. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT's bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT's bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability. 28. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT's or CITY's obligations under this Agreement. 29. INTERPRETATION. This Agreement was with the laws of the State of California, and agreement will be in Los Angeles County. drafted in and will be construed in accordance exclusive venue for any action involving this 30. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state, and local laws applicable to this Agreement. 31. ENTIRE AGREEMENT. This Agreement, and its Exhibits, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. There is One (1) Exhibit to this Agreement. This Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent successors and assigns. 32. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party. City of El Segundo PSA for Design Services Page 7 Agreement No. 6146 33. SEVERABILITY. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect. 34. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment. CITY's executive manager, or designee, may execute any such amendment on behalf of CITY. 35. ACCEPTANCE OF ELECTRONIC SIGNATURES. The Parties agree that this Agreement, agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by electronic (.pdf) or facsimile transmission. Such electronic or facsimile signature will be treated in all respects as having the same effect as an original signature. 36. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement. 37. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this Agreement. 38. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood, explosion, acts of terrorism, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties' reasonable control, then the Agreement will immediately terminate without obligation of either party to the other. 39. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public CITY. [Signatures on next page] City of El Segundo PSA for Design Services Page 8 Agreement No. 6146 IN WITNESS WHEREOF the parties hereto have executed this Agreement the day and year first hereinabove written. CITY/ :iF EL SEGUC 4; D�.1 alt Mitnick, City Manager ATTEST: 'i Yych I'es APPROVED AS TO FORM: 0 for pMark�3D. Hensley, 6- City Attorney By: Ken Susilo Its: Vice President, Branch Manager Taxpayer ID No. Insurance Approved by: 'FDDi Dr i�-►=��'�A'''�= City of El Segundo PSA for Design Services Page 9 59-2355134 Agreement No. 6146 Geosyntec", consultants Exhibit A Lifan Xu, P.E., City Engineer Cheryl Ebert, P.E., Senior Civil Engineer Department of Public Works, City Hall City of El Segundo 350 Main Street El Segundo, CA 90245-3813 6167 Bristol Parkway, Suite 390 Culver City, California 90230 PH 310.957.6100 www.geosyntec.com July 29, 2021 Subject: Proposal for Geotechnical Investigation Support for Fiscal Years 2021/22, 2022/23, and 2023/24. Dear Mr. Xu and Ms. Ebert: Geosyntec Consultants (Geosyntec) is pleased to provide to you this proposal for on -call consulting services to assist the City of El Segundo (City) in implementing geotechnical services through June 30, 2024. This proposal provides a general scope of work to assist the City in on -call geotechnical services to support stormwater projects within the City. The approximate cost basis for this proposal has been broken down into three equivalent efforts, one for each complete fiscal year of the proposed term: Fiscal Year 2021-2022, Fiscal Year 2022-2023, and Fiscal year 2023-2024. SCOPE OF SERVICES Geosyntec has an extensive successful work history with the City and understands its project needs and objectives when a geotechnical scope of work is required. In general, it is anticipated that when the City identifies a need for assistance with a particular project that requires geotechnical support, the City will contact Geosyntec's Project Manager. Based on the initial contact, Geosyntec's Project Manager will select the appropriate geotechnical team and will assign key personnel. Geosyntec's Project Manager will organize a meeting (or telephone conference) with the City personnel to further plan and define the scope of work and collect the initial information about the project. The meeting will be attended by Geosyntec's Project Manager and the selected key personnel from our geotechnical team, and by City personnel. Geosyntec's approach on projects that require geotechnical support is outlined in the general Task descriptions below. Proposal -El Segundo-geotech FY 22-24 I s61",llll:�.slsi I nl'n1113f'1vaQ5.17"s Mr. Lifan Xu Ms. Cheryl Ebert July 29, 2021 Page 2 TASK 1— DATA REVIEW Agreement No. 6146 At project locations where geotechnical investigations are requested by the City, Geosyntec will perform a review of relevant and available geologic and seismic information in California Geological Survey's (CGS's) database to supplement the data collected as part of the stormwater project(s). Geosyntec will also review relevant project information provided by the City. TASK 2 — GEOTECHNICAL FIELD INVESTIGATIONS Prior to the geotechnical investigation implementation, Geosyntec will obtain the required permit from Los Angeles County Department of Public Health, Environmental Health Division (LACDEH). A minimum of one week prior to conducting the geotechnical investigation, Geosyntec will perform a site reconnaissance to document the existing site conditions, mark out proposed exploration locations, and contact DigAlert (Underground Service Alert of Southern California). Approximate exploration locations will be identified by Geosyntec personnel and will be closely coordinated with the City. Based on project location and existing features, Geosyntec may also perform a geophysical survey to identify potential conflicts with existing utilities or other subsurface features prior to beginning of field exploration work such as drilling or excavation. A typical geotechnical field exploration work in support stormwater projects within the City includes the following: • Field investigation activities are performed in the presence of Geosyntec field personnel under the direction of a Geosyntec licensed geologist or engineer. Subsurface explorations and observation are logged in general accordance with applicable and relevant ASTM standards. The field investigation typically begins with geophysical utility clearance followed by the select geotechnical investigation methods. • Geotechnical investigations and procedures will be selected on a per project basis and will depend on project budget, site conditions, and project needs. Geotechnical condition investigations may include test pits, boring, Cone Penetration Testing (CPT), trenching, and/or in situ testing. CPT holes and boreholes are backfilled with cement bentonite grout and the ground surface at exploration locations are patched with cold patch if on asphalt and with soil cuttings if on bare ground. Proposal -El Segundo-geotech FY 22-24 u ngirl �ens II ���.,i��:�nt�t w:a�� � iiiir.niu:�u�mv;�Q_�)r Mr. Lifan Xu Ms. Cheryl Ebert July 29, 2021 Page 3 Agreement No. 6146 Waste byproduct resulting from the geotechnical investigations (e.g., soil cuttings, drilling fluid, and drilling waste) will be contained, tested, characterized, and disposed of appropriately. Analytical results are typically obtained within two weeks. If needed, Geosyntec can also acquire services of a traffic control subconsultant to prepare traffic control plans based on the WATCH Manual and provide traffic control on the days of field explorations. Additionally, in support of proposed field work, Geosyntec typically prepares a project specific Health and Safety Task Hazard Analysis (THA) outlining the appropriate personal protection equipment (PPE) and procedures to safely implement the scope of work performed in the field. The THA will provide routes to the nearest hospital and local emergency contacts. While the primary objective of THA is the protection of field personnel, THA also help the City by protecting its interests from potential risk related to potential injuries and establishing appropriate safety procedures for identified potential hazards. TASK 3 — GEOTECHNICAL LABORATORY TESTING Based on project objects and requirements, selected soil samples will be tested to classify the soils and evaluate engineering soil properties pertinent to the proposed improvements. Generally, laboratory testing program typically performed in support of geotechnical tasks may include the following tests: Engineering Classification (ASTM D2487) 0 Sand Equivalent (ASTM D2419) Soil Strength — CU Triaxial (ASTM D4767) r In -place Moisture and Density (ASTM D2937/D2216) o Particle Size Analysis (ASTM D6913) for soil classification 0 Particle Size Analysis — Mechanical Sieve (ASTM D422) Fines Content (ASTM D 1140) Atterberg Limits Tests (ASTM D 4318) • Expansion Index (ASTM D4829) Proposal -]El Segundo-geotech 1FY 22...2.4 engineers II scientists II innovators Mr. Lifan Xu Ms. Cheryl Ebert July 29, 2021 Page 4 o Consolidation (ASTM D2435) 0 Direct Shear (ASTM D3080) Agreement No. 6146 Corrosion Potential (pH, sulfate, chloride, and minimum resistivity) (CTM CA Test 532/643) The type and quantities of the tests that maybe performed per location may vary depending on subsurface conditions encountered, project location, project size and objectives. Alternative testing, if any, will be performed within the allocated budget; however, additional testing may be performed under a separate scope, if necessary. Project\Task specific laboratory testing programs will be identified in more detail once a specific scope is identified. TASK 4 — ANALYSES AND GEOTECHNICAL INVESTIGATION REPORT Based on specific project needs, Geosyntec will compile data and perform engineering analysis of the information obtained from our background review, subsurface evaluation, and laboratory testing. This information will be provided in a site -specific Geotechnical Design Report prepared for each site. Geotechnical reports prepared for in support of stormwater projects typically, includes site plans, infiltration test locations, boring and infiltration logs, laboratory test results and engineering analysis. Geotechnical reports also include narrative descriptions of field observations, findings, conclusions, and recommendations for the project and may include: 0 Suitability of the site for the proposed construction from a geotechnical perspective. A discussion of the known geotechnical and hydrogeological constraints that may impact the project. Observations during the field investigation related to potential environmental issues. Description of the geology and soils anticipated during construction, including an evaluation of geologic and seismic hazards that might be present at the site. o Evaluation of the field and laboratory data with regard to the planned improvements. Proposal... El Segundo ...geotech FY 22-24 engineers U scientists II innovators Mr. Lifan Xu Ms. Cheryl Ebert July 29, 2021 Page 5 Agreement No. 6146 Assessment of liquefaction susceptibility and estimates of anticipated liquefaction -induced settlement for sites located within identified liquefaction hazard zones. • An assessment of hydro -collapse potential and recommendations to address potential settlement related to hydro -collapse. • Excavation characteristics of the on -site materials, including any anticipated difficult excavation, soft ground conditions, and handling of wet materials. • Fill material and compaction requirements, including soil suitability for use as structural fill, bedding and pipe zone material, and trench backfill. Evaluation of the depth to groundwater. • Evaluation of infiltration rates in the areas of the proposed infiltration features. Analysis of the temporary stability of the trench excavations and shoring pressures, including allowable lateral earth pressures and allowable passive pressures. Evaluation of proposed retaining wall systems, including lateral earth pressures, foundation support and wall backfill material. ► Evaluation of settlement potential for structures and appropriate site preparation, including remedial excavation and re -compaction. o Evaluation of suitable foundation types including shallow footing foundations and mat foundations with allowable bearing capacities, friction coefficient, and allowable passive pressures. Evaluation of subsurface conditions as they relate to the design of pavement and related surface improvements w Evaluation of the corrosion potential. The content of the prepared geotechnical reports varies depending on the project type, needs and objective. However, to enable constructive input from project's stakeholders and for conformance with the scope, content, consistency and overall quality, Geosyntec typically submit the report as a draft to the City. Once the City's edits\ comments are incorporated, Geosyntec prepares a finalized report. Turnaround time for these types of reports depends on the project size and drivers but in general, Proposal- El Segundo-geotech Fed 22-24 ebb ,ineei-s 1I scientists k innovators Mr. Lifan Xu Ms. Cheryl Ebert July 29, 2021 Page 6 Agreement No. 6146 Geosyntec is able to submit a draft copy within 2 to 4 weeks after the completion of field work and laboratory test results. Depending on the extent of inputs received from project stakeholders, Geosyntec is able to finalize the reports within 1 to 2 weeks. SCHEDULE Upon receipt of an authorization to proceed with the proposed scope of services, Geosyntec will initiate the project with a kickoff call to discuss in detail the requested services and make require arrangements including assistance with regulatory permitting work. Geosyntec also coordinate required field work with our subcontractors, the City, and make necessary access arrangements. Although the schedule depends on size and type of the specific project, the following table presents a typical outline of durations associated with the Tasks described above. Tasks 1 & 2 — Data Review and 4 weeks from request for a project- Geotechnical Field Investigations related geotechnical service ............................................................. Task 3 — Laboratory Testing 6 weeks from request for a project - related geotechnical service ..................................... ......... ......... ....... Task 4 — Analyses and Draft Report 8 weeks from request for a project - related geotechnicaI service .......................................................................... ....... Final Report 1 week after receiving comments The above schedule may vary and is influenced by factors such as permits, inclement weather, availability of subcontractor field exploration equipment, or adverse ground conditions. However, Geosyntec will work closely and in coordination with the City to help identify those factors and put in place mitigation measures to help reduce potential delays or impact to the project's schedule. SCHEDULE OF FEES Geosyntec proposes to provide professional geotechnical engineering services to the City on a time and materials basis, with a not -to -exceed amount for each task authorized by the City. This structure will allow the City to control expenses and direct Geosyntec's efforts on appropriate projects, as needed. Geosyntec's proposed fee schedule for these services is presented in Attachment A. Geosyntec will keep these rates constant for three years (terminating on June 30, 2024). Based on our communication with the City, we understand that project expenditures may Proposal -El Segundo-geotech FY 22-24 Q'all����lll]nc ,"J-s I VI.n1'CaVa'laiaaQMrs Mr. Lifan Xu Ms. Cheryl Ebert July 29, 2021 Page 7 Agreement No. 6146 not exceed $50,000 per fiscal year. Geosyntec will provide the City with project -specific cost estimates on a per -task basis upon request by the City, to be approved by the City prior to initiating work. It is understood that reallocation of cost between tasks and subtasks may occur each year, or that entire tasks may be replaced in coordination with the City, so long as the total contract amount is not exceeded. The contract amount will not be exceeded without prior approval. If services are required beyond the scope described herein, we will develop a scope and cost estimate for those additional services for your review and approval before proceeding. We look forward to continuing our long successful partnership with the City by committing our services and resources to this very important project. As we have demonstrated in the past, we will do whatever it takes to meet the objectives of this project and satisfy the City of El Segundo. Please do not hesitate to contact Yonas Zemuy if you have any questions or require additional information or scope clarification. We look forward to continuing our long successful partnership with the City by committing our services and resources to this very important project. As we have demonstrated in the past, we will do whatever it takes to meet the objectives of this project and satisfy the City of El Segundo. Sincerely, Yonas Zemuy, P.E. Principal Attachments: Geosyntec Consultants 2021 Rate Schedule Chris Wessel Project Manager, Principal Proposal -El Segundo-geotech PY 22-24 Agreement No. 6146 GEOSYNTEC CONSULTANTS 2021 RATE SCHEDULE ?!` F it )l l 1 \ 1 Rate/Hour Staff Professional $145 Senior Staff Professional $168 Professional $192 Project Professional $220 Senior Professional $245 Principal $270 Senior Principal $298 Project Administrator $ 88 Direct Expenses Cost plus 12% Technology/Communications Fee 3% of Professional Fees Specialized Computer Applications (per hour) $ 24 Personal Automobile (per mile) Current Gov't Rate Photocopies (per page) $ .10 Rates are provided on a confidential basis and are client and project specific. Unless otherwise agreed, rates will be adjusted annually based on a minimum of the Producer Price Index for Engineering Services. Rates for field equipment, health and safety equipment, and graphical supplies presented upon request. Construction management fee presented upon request. Geosyntec understands that certain City's projects executed under this contract may be subject to prevailing wage requirements for public work projects as set forth in Article 3, Section 1770 of Chapter 1, Part 7 of the California Labor Code and agrees to comply with the Labor Code cited above and to extend those provisions, as applicable, to the services performed under this Agreement. Geosyntec also agrees to require subcontractors it uses to comply with the provision of the Labor Code cited above. Prevailing Wage Rate are set by the State of California and are subject to slight annual fluctuations and will be provided to the City on annual basis after they are issued and/or updated by the State of California.