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CC RESOLUTION 5231RESOLUTION NO. 5231 A RESOLUTION AUTHORIZING THE DESTRUCTION OF PUBLIC RECORDS IN ACCORDANCE WITH THE CALIFORNIA GOVERNMENT CODE. The Council of the City of El Segundo does resolve as follows: SECTION 1 The City Council finds as follows: A. Certain documents from the City Clerk's department are proposed to be destroyed in accord with Government Code § 34090; B, The City Attorney gave written consent to the destruction of these records pursuant to Government Code § 34090; C. Based upon the documents presented for destruction, it does not appear to the City Council that these records need be retained and that such records are occupying valuable storage space. SECTION 2 Approval and Authorization. Pursuant to Government Code § 34090, the City Council approves the destruction of the records referred to in attached Exhibit 'A" which is incorporated by reference, and authorizes the City Clerk to dispose of the records in any lawful manner. SECTION 3: Upon destroying these documents, the City Clerk is directed to complete a certificate verifying the destruction of these records and file the certificate with the City's official records. SECTION 4: The City Clerk is directed to certify the adoption of this Resolution; record this Resolution in the book of the City's original resolutions; and make a minute of the adoption of the Resolution in the City Council's records and the minutes of this meeting. SECTION 5: This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded by a subsequent resolution. [SIGNATURES ON NEXT PAGE] 1 PASSED AND ADOPTED RESOLUTION NO. 5231 this 3rd day of November 2020. brew Boy Mayor ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Resolution No. 5231 was duly passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said Council held on the 3rd day of November, 2020, and the same was so passed and adopted by the following vote: AYES: Mayor Boyles, Mayor Pro Tem Pimentel, Council Member Pirsztuk, Council Member Nichol, and Council Member Giroux NOES: None ABSENT: None ABSTAIN: None Tra ` er, City�Clerk `` i APPROVED AS TO FORM: ' Mark D. Hensle City Attorney 2 CITY OF EL SEGlDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed: Retentione pt Records Description Date Date Period 2020 7777 Completed/Expired 1998 2001 1 T+5 City Clerk Agreements Contracts & Agreements P . C-30 Purchase Orders/Invoices .._ 2001 2001 2 AU+2 City Clerk nvoices P . C-29 Bids Submittals — 1997 1997 3 CL+2 City Clerk 1997 RFPs Bids & (Unsuccessful) Proposals Pa. C-25/C-30 Completed/Expired 1998 2002 3 T+5 City Clerk Agreements Contracts & Agreements P . C-30 Bid Submittal — 2018 2018 2018 4 CL+2 City Clerk (Unsuccessful) Bids & Proposals P . C-25/C-30 Bid Submittal — 2014 2014 2014 5 CL+2 City Clerk (Unsuccessful) Bids & Proposals P . C-25/C-30 Misc. Correspondence 1990 1990 6 CU+2 City Clerk Correspondence P . C-19 Maps &Maps Index 1983 1991 7 Resolution 4291 City Clerk Paper Scanned+1 r .......... Public Records Request — ....... 2018 2018 8 CU+2 City Clerk 2018 Completed/Closed Public Records Request ....... P . C-23 C:\Users\mshilling\AppData\LocalWticrosoft\Windows\Temporary Internet Files\Content.Outlook\16VWVS1P\Records Destruction Form - YR 2020 (City Clerk).doc APPROVED FOR DESTRUCTION: Dep meat Head Date APPROVED FOR DESTRUCTION: LJ Ci Attorne Date I TRACY WEAVER, CITY CLERK, HEREBY CERTIFY that the items listed above are approved for destruction on - L._U W in accordance with City policies and procedures: to Trac eaves, City Clerk Date *NO'TE:: The Records Description must be from the Secretary of State Local Government Records Management Guidelines February 2006. It must include the Index (document type), Category and page number (Refer to pages C5-C15) C:\Users\mshillingWppData\Local\Microso8\Windows\Temporary Internet Files\Content.Outlook\16VWVSIP\Records Destruction Form - YR 2020 (City Clerk).doc DOCUMENTS FOR DESTRUCTION DATE: 2020; Part II BOX #1 Patricia Contract# COMPLETION NAME DESCRIPTION 1248 6/30/1998 Daniel, Mann, Johnson Storm Drain Study 1580 6/30/1998 California Dental Service j Dental agreement ............ 1597 6/03/1998 Waukesha Engine Service Sewage pump spec. 77-88 1598 6/03/1998 Flo -Systems Inc. Variable speed system #77-8A 1606 6/30/1998 Clow Corp, Spec 77-8C part pump 1613 6/30/1998 Waukesha Engine Serive Install Pump & Engine 1614 6/30/1998 Bingham -Willamette Co. Spec #79-2 purchase equip. 1615 6/30/1998 ASL L Consulting Inspect Services Hughes 1616 6/30/1998 South Bay Sweeping Street Sweeping 1625 6/30/1998 West Basin/Chevron/LADWP Reclaimed Water Use 1627 6/30/1998 ASL Consulting Feasibility study 1632 6/30/1998 Pavement Coating Spec #80-5 Slurry seal 1633 6/30/1998 City of Inglewood Water 10/1/1979-9/30/1980 1635 6/30/1998 City of Torrance (Torrance Water Right License Reso #80-113 10/1/81-6/30/82. 1638 6/30/1998 CA Energy Commission Feasibility hydroelectric install 1644 6/30/1998 CDS of California Self-insurance program 1645 6/30/1998 Protocon, Inc. Spec # 79-2A pump & engine 1648 6/30/1998 US Office Revenue Sharing Entitlement 12: 10/1/80- 9/30/1981 1649 6/30/1998 CHP(FY 1980/81) Abandon vehicle abatement 1650 6/30/1998 Ebasco Risk Mgmt Consultant Claims mgmt. services 1651 6/30/1998 Phelps Co., Inc. Planning study 1652 6/30/1998 Anthony & Langford Architectural service - yard 1654 6/30/1998 FA Fuller Construction Spec 80-13 Checkout Bldg. 1659 6/30/1998 Blue Cross of CA Employee medical insurance 1661 3/04/1999 Heart of CA Microfilm storage 1662 6/30/1998 Beach City Towing Towing service 1662 A O i 6/30/1998 Beach City Towing Tow -extended to 5/31/1985 1669 6/30/1998 State Personnel Board Examine Services 1670 6/30/1998 Office of Revenue Sharing Entitlement Period 13 1692 6/30/1998 Les Freres Hacienda 10" water line 1695 12/31/1998 South Bay Sweeping Spec 82-2; 5/1/85-4/30/88 1700 6/30/1998 CHP (FY 1981/82) Abandoned Vehicle Program 1708 6/30/1998 LA County Mercury hwy light conversion 1709 6/30/1998 Arkenberg & Ball Subdivision Tract #38985 1711 61998 30 / / Mobil Oil Corp, P Water rights FY 1982-83 Page 1 Contract# COMPLETION NAME DESCRIPTION 1718 12/31/1998 US Office Sharing Revenue Entitlement 14: 10/1/1982- 9/30/1983 1720 6/30/1998 Juanita Carson _ Consulting expired 9/30/1983 1723 6/30/1998 Ryland Research Safety Master Plan 1724 12/31/1998 RD Quaresma Electrical Plan Checking 1725 6/30/1998 MA Keehn Fire Protection Plan 1730 6/30/1998 Wildan Associates Pump plant 15 improvement 1726 6/30/1998 Nick Painting Spec 82-11 paint city bldg.. 1733 6/30/1998 Ark-.. enberg &Ball Off -site improvements 1741 6/30/1998 Cracker -Jack Production Cable channel 1743 12/31/1998 � Republic Nation Life Group Employee health insurance 1752 12/31/1998 South Bay Free Clinic Health services 1755 6/30/1984 CDC Traffic island 1756(A-B) _ 12/31/1998 Boyle Engineering _ Engineering services 1769 6/30/1998 We Tip Support organization 1767 6/30/1998 City of Redondo Beach Job Train Partnership 1982 1790 12/31/1998 Fieldman, Rolapp & Assoc. Sewer Assess Consultant 1795 6/30/1998 Blakesley-Comstock Develop Traffic Consultant 1800 7/16/1994 Shelter Media Ltd. Bus Shelters repair Spec 84-3 2508 06/30/1998 Tri-Build Development PW 94-4 Maple/Lomita drain 2729 9/20/2000 Hazama Corp. PW 99-01 Public Safety Center 2761 12/31/2001 RBF Groundwater Development ww. 2782 9/30/2001 Diane Gladwell Develop records mgmt 2800 7/1/2005 ....... CLA General Service Agreement 2801 6/30/2001 National Plant Service PW 00-6 inspect sewer lines 2823 6/30/2001 Transportable Treatment PW 00-12 sewer access Page 2 DOCUMENTS FOR DESTRUCTION DATE: 2020; Part II BOX #2 (Patricia) 2001 Purchase Orders, Paid invoices & Direct Payment Forms -0K to destroy after 2005 Page 3 DOCUMENTS FOR DESTRUCTION DATE: 2020; Part II BOX #3 (Patricia) 1997 RFP's RFP # Title Bid Date PD 97-02 13 Police Vehicles 02/14/1997 FN 97-03 One % ton pickup Truck 06/06/1997 FN 97-04 Service to Dump Debris 07/17/1997 RP 97-06 Landscape Maintenance 07/15/1997 PD 97-07 PD Uniforms 08/01/1997 RP 97-01 Mgmt Service for Park Vista Facility 10/29/1997 FN 97-09 Council Chambers Video System 09/22/1997 FN 97-10 100LX Non -Linear Editing System 09/11/1997 ........ FN 97-11 Double Drum Asphalt Compactor 11/03/1997 FN 97-12 Bucket Truck 11/21/1997 .......... HR 97-13 Flexible Benefits Plan Administrator 11/03/1997 RP 97-14 Rec Park Elevator Modernizing 08/12/1997 FN 97-15 Audit Service 09/30/1997 FN 97-16 Water System 03/28/1997 Contract# COMPLETION NAME DESCRIPTION 1012 06/30/1998 Expenditure of Engineering Engineering FY 1958 1074 06/30/1998 Expenditure of Engineering Engineering Allocation 1960 1509 06/30/1998 TELE-Com Sound Systems Install CC/TV in PD -1976 1980 12/31/1998 Municipal Resources Consult Sales Tax Consultant 2832 06/30/2001 TJ Construction PW 00-03 RP Restrooms 3016 11/22/2002 Mariposa Horticultural Enterprise PW 02-13 Irrigation Replace. 2865 06/19/2001 TDS Engineering PW 00-15 Banner Poles 2817 01/08/2001 HB Covey Inc. PW 00-1A Rehab Sewer Pump _..... 2953 05/09/2002 LA Signal, Inc. PW 01-09 Install flashing light 2940 05/09/2002 Flo -Systems PW 01-07 Pump Replacement 2995 09/17/2002 ............. Kenny -Manta Industrial PW 02-01 Access Structure 2997 07/03/2002 Cedro Construction PW 02-02 Storm Drain 3006 10/04/2002 ........... All American Asphalt PW 02-09 Duley Reconstruct 1809A 11/1/1984 Police Data Sys/Hawthorne PD Records system Page 4 DOCUMENTS FOR DESTRUCTION DATE: 2020; Part II BOX #4 (Patricia) Bid package from EMS that needed to be returned due to late submittal but vendor did not want it back Page 5 DOCUMENTS FOR DESTRUCTION DATE: 2020; Part II BOX #5 (Patricia) Bids: Project .....- ...................... Bid Open Date PW 13-24 Sewer Main Improvements 03/24/2015 PW 14-09 ADA Ramp Installation Project 04/14/2015 PW 14-08 Fiber Optic Network Expansion 01/13/2015 PW 14-10 George Gordon Clubhouse Resurface 08/11/2015 PW 14-16 2014-15 Curb, Gutter Sidewalk 06/30/2015 RFP 14-22 Fire Circle Outdoor Sink Replacement 03/26/2015 Page 6 DOCUMENTS FOR DESTRUCTION DATE: 2020; Part II BOX #6 City Manager's office Miscellaneous correspondences from ex- Executive Assistant's desk Page 7 DOCUMENTS FOR DESTRUCTION DATE: 2020; Part II BOX #7 - PBS Assessor's Maps 1983 Assessor's Map 1999 1991 Assessor's Parcel Maps Index 4131-4136 1991 Assessor's Parcel Maps Index 4138-4145 House Numbering Maps Page 8 DOCUMENTS FOR DESTRUCTION DATE: 2020; Part II BOX #8 (Li Ii) Public Records Request— 2018 Completed/Closed Page 9