CC RESOLUTION 5253RESOLUTION NO. 5253
A RESOLUTION AUTHORIZING THE DESTRUCTION OF
PUBLIC RECORDS IN ACCORDANCE WITH THE CALIFORNIA
GOVERNMENT CODE.
The Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council finds as follows:
A. Certain documents from the City Clerk, Library and Fire
departments are proposed to be destroyed in accord with
Government Code § 34090;
B. The City Attorney gave written consent to the destruction of these
records pursuant to Government Code § 34090;
C. Based upon the documents presented for destruction, it does not
appear to the City Council that these records need be retained and
that such records are occupying valuable storage space.
SECTION 2: Approval and Authorization. Pursuant to Government Code §
34090, the City Council approves the destruction of the records referred to in
attached Exhibit 'A" which is incorporated by reference, and authorizes the City
Clerk to dispose of the records in any lawful manner.
SECTION 3: Upon destroying these documents, the City Clerk is directed to
complete a certificate verifying the destruction of these records and file the
certificate with the City's official records.
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution;
record this Resolution in the book of the City's original resolutions; and make a
minute of the adoption of the Resolution in the City Council's records and the
minutes of this meeting.
SECTION 5: This Resolution will become effective immediately upon adoption
and will remain effective unless repealed or superseded by a subsequent
resolution.
[SIGNATURES ON NEXT PAGE]
1
PASSED AND ADOPTED RESOLUTION No. 5253 this 16th day of March 2021.
Drew oyles
Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify
that the whole number of members of the City Council of said City is five; that the
foregoing Resolution No. 5253 was duly passed, approved, and adopted by said
City Council at a regular meeting held on the 16th day of March, 2021, approved and
signed by the Mayor, and attested to by the City Clerk, by the following vote:
AYES: Mayor Boyles, Mayor Pro Tern Pimentel, Council Member Pirsztuk,
Council Member Nicol and Council Member Giroux
NOES: None
ABSENT: None
ABSTAIN: None
Tracy Wea r
City Clerk
APPROVED AS TO FORM:
Mark D. Hensl
City Attorney
2
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed
RecordsDescription
D
Period
Bid Submittals — 2010
2010
2010
1
CL+2
City Clerk
(Unsuccessful)
Bids &
Proposals
P . C-25/C-30
................
........
B d Submittals — 2010
2010
2010
.........
2
CL+2
�....._......
City Clerk
(Unsuccessful)
Bids &
Proposals
P . C-25/C-30
Completed/Expired
2008
2010
....
3
T+5
mmmmmmmITIT
City Clerk
Agreements
Contracts &
Agreements
P.
RecordsPublic Request—
201j`
2019"
4
. .......... ........__....
CU+2
City Clerk
2019 Completed/Closed
Public Records
Request
Pa. C-23
APPROVED FOR DESTRUCTION:
OuW
Dep a ent Head Date
APPROVED FOR DESTRUCTION:
�W.W
City Attorney
l
Date
NARecords Retention & Destruction\2021\Records Destruction Form - City Clerk - 2021-03-16.doc
I TRACY WEAVER, CITY CLERK, HEREBY CERTIFY that the
items listed_ above are approved for -destruction on
- Jr® Ai in accordance with City policies and
procedures:
Tfaey� eager, City Cie ' Date
*NOTE:: The Records Description must be from the Secretary of State Local
Government Records Management Guidelines February 2006. It must include the
Index (document type), Category and page number (Refer to pages C5-Cl5)
NARecords Retention & Destruction\2021\Records Destruction Form - City Clerk - 2021-03-16.doc
DOCUMENTS FOR DESTRUCTION
2021
BOX 1
Bid Packets/Submittals
PW 10-10 NONE RECEIVED
RFP 10-09 Assistance in solicitation and selection of contractor for new residential
trash hauling services
Bid 10-08 Police Station Surveillance Equipment
RFP 10-0 7 Landscape Maintenance Services
RFP 10-08 All Wheel Steer Wheel Loader
RFP 10-05 Pump Stations 5 and 13 Upgrades
RSI 10-02 Residential Sound Insulation Program Group 40
RSI 10-01 Residential Sound Insulation Program Group 39
PW 10-09 Beach Bathroom and Lifeguard Station
DOCUMENTS FOR DESTRUCTION
2021
BOX 2
Bid Packets/Submittals
PW 10-02
Rec Park Phase III Lighting
PW 10-03
Pavement Rehab Grand Ave (Sepulveda to Duley Rd)
PW 10-04
Lairport St Repab (Mariposa to Maple)
PW 10-07
Rec Park Phase III Lighting Project
PW 10-08
I -Net Connection Outlying City Facilities
DOCUMENTS FOR DESTRUCTION
2021
BOX 3
Contract 4 Cordon Name
Description
4006
4/7/10
Hardy & Harper
Rehab Main Street
4041
2010
Lucky's Two Way Radios
Site Rental
4040
2010
Mobile Relay Associates
Site Rental
4028
7/21/10
Silva Construction
Mariposal Ave Rehab
3554
2010
Rincon Consultants
Local Costal Program
3611
2010
Trugreen Landcare
Landscaping Services
3727
12/9/08
S&L
RSI Group 21
4067
11/16/10
Mathew and Stewart Co.
Sewer Rehab PW 09-09
4053
2010
RCA
Site Rental
4027
515110
General Lighting & Elect
Lighting Poles PW 09-14
4026
7/21/10
Pacific Hydrotech
Seismic Strengthening
Reservoir
4019
2010
MuniServices
Bus. License Services
4013
2010
Willdan
PBS Consultants
4010
5110110
Martin & Chapman
Mail Ballot Election
3983
2/16/10
Pavement Coating
Slurry Seal
3978
6/2/10
Big West
RSI Group 37
3970
3/8/10
Pavement Solutions
Playground Rehab
3965
2010
Compressed Air Specialties
Compressed Air
3963
1/20/10
Belaire West Landscape
Irrigation Replacement
PW 09-06
3962
1/20/10
Vido Samarzich
Water Main Replacement
3948
2/22/10
Prof Bldg Contractors
RSI Group 32
3942
2/22/10
Prof Bldg Contractors
RSI Group 34
3941
2/3/10
Prof Bldg Contractors
RSI Group 31
3933
2010
Bartel Associates
OPEB Actuarial
3867
2010
Cassidy & Associates
Lobbyist
3859
2010
Amtech Elevator Services
Elevator Service
3855
2010
So Bay Children's Health Ctr South Bay Youth Project
3949
2/22/10
Prof Bldg Contractors
RSI Group 33
DOCUMENTS FOR DESTRUCTION
DATE: 2021
BOX #4
Public Records Request — 2017 Completed/Closed
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed:
Start
End Box # Retention Period
Dept
Records Description
Date
Date
Activity Report (Payroll)
2014
2017 1 Duplicate record-
Community
on inal in Eden/Pa roll
Services -Library
Invoices:
2015
2018
1
Baker & Taylor
Duplicate record -
on in al in Finance
Audio Editions
2015
2018
_2
'"
'
Blackstone
2002
2018
2
ff
Business Intelli nce B101
2017
2018
2
Brodart
2002
2016
2
Brilliance Publishing
2018
2018
2
Brighton, Debra Travel/Conf Reports)
2009
2018
2
"
Invoices: Califa
2010
2016
2
"
APPROVED FOR DESTRUCTION:
Department Head
APPROVED FOR DESTRUCTION:
2� 1 �,; 12,,:1
Date
I TRACY WEAVER, CITY CLERK, HEREBY
items listed above are approved for
Dj� il®• A / in accordance with
proced ores/
rover, City r
3l
Date
CERTIFY that the
destruction on
City policies and
•? f
Date
*NOTE:: The Records Description must be from the Secretary of State Local
Government Records Management Guidelines February 2006. It must include the
Index (document type), Category and page number (Refer to pages C5-Cl5)
Page 1 of 3
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed:
RecordsDescription
Invoices:
Canon
Date
2000
:.
Date
2014 2
RetentionPeriod
Duplicate -original in
Finance
r-.
Community
Services-Libr2ry
DELL
2002
2010
2
EBSCO
2015
2018
2
Expenditure Status Report
2014
2018
2
Duplicate -original in
Eden/Finance
_ it
Friends of the Library (Invoice
requests) )
2016
2018
3
Duplicate -original in
Finance
Invoices:
Gale/Cen a e
2010
2018
3
"
Information Today
Kyocera
2015
2013
2017
2018
3�
3
"
Leave Requests (Employee)
2014
2018
3
Duplicate -original in
Payroll
"
Invoices:
Libra Tech
2015
2017
3
"
Library & Assoc.
2005
2018
3
"
Liberty City
2016
2018
3
"
Material Collection Report
2015
2018
4
CU+2
"
Meeting Room Applications
2015
2018
4
CL+2 -��
it
Invoices:
OCLC
2012
2018
5
Duplicate -original in
Finance
it
Office Depot
2017
2018
5
"
Penguin Random House
2015
2018
5
"
Penworthy
2016
2018
5
Pitney Bowes
2004
2016
Page 2 of 3
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed:
Start
End _.
Records Description
Date
Date
Retention Dept
Period
Precision Reef
2014
2018 5
Duplicate -original in Community Services -
Finance Libra
Purchase Orders
2013
2016
5
Duplicate -original in
"
Purchasing.
Professional Bldg.
2013
2013
5
Duplicate -original in
Maintenance Agreement
Clerks' office or
Laserfiche.
Invoices:
2002
2017
5
Duplicate -original in
"
PROQUEST
Finance
QBI
2010
2015
5
Recorded Books
2019
2018
SoCal Library Cooperative
2009
2015
5
UPS
2003
2009
5
US Bank
2016
2018
5
"
Statements/Trans-
action Log)
Invoices:
2002
2011
5
Vanguard System
Vertex Comm.
2008
2010
5
"
Page 3 of 3
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