CONTRACT 5974A Amendment CLOSEDAgreement No. 5974A
FIRST AMENDMENT TO
AGREEMENT NO. 5974 BETWEEN
THE CITY OF EL SEGUNDO AND
TAVI DESIGN GROUP
ENG 21-04: LIBRARY PARK LANDSCAPE DESIGN SERVICES
THIS FIRST AMENDMENT ("Amendment") is made and entered into this 25th day of June
2021, by and between CITY OF EL SEGUNDO, a general law city and municipal corporation
existing under the laws of California ("CITY"), and TAVI DESIGN GROUP ("CONSULTANT").
1. Pursuant to Section 34 of Agreement No. 5974 ("Agreement"), in addition to the
amount set forth in Section 1(C) of the Agreement, the City agrees to pay
CONSULTANT an additional sum not to exceed Four Thousand, One Hundred Dollars
($4,100.00) for CONSULTANT's services at rates specified in Exhibit B. City may
adjust such amounts in accordance with the Agreement. The total amount of the
contract not to exceed $20,100.00.
2. This Amendment may be executed in any number of counterparts, each of which will
be an original, but all of which together constitutes one instrument executed on the
same date.
3. Except as modified by this Amendment, all other terms and conditions of Agreement
No. 5974 will remain the same.
[SIGNATURES ON NEXT PAGE]
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Agreement No. 5974A
IN WITNESS WHEREOF the parties hereto have executed this Amendment the day and
year first hereinabove written.
CITY OF EL SE UNDO,
Elias Sas oon,
Director of Public Works
ATTEST:
5LS�� for
Tracy Weaver,
City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
By:
David H. King,
Assistant City Attorney
67
Name- Tavi Perttula
Title: President
Taxpayer ID No. 47-1754771
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Agreement NAB
TAVI DESIGN GROUP
2341 27th Street Santa Monica. CA 90405
June 25, 2021
Library Park
El Segundo Public Library
111 West Mariposa Avenue
El Segundo, CA 90245
c/o Melissa McCollum
mmccollum@elsegundo.org
ADD SERVICE PROPOSAL
Add Service agreement for Irrigation Design Services for Library Park at El Segundo
Public Library
Dear Melissa,
Please find the add service terms for the Library Park located at 111 West Mariposa
Avenue, El Segundo, CA 90405. This proposal and contract will define the agreement
between El Segundo Public Library (Owner) and Tavi Design Group (TDG).
Scope shall include following areas:
Assess existing irrigation along revised pathways and storybook stations. Provide
updated irrigation design for areas impacted by proposed landscape improvements
Add Services
(as shown in enclosed Sweeney and Associates Revision Agreement dated June 22,
2021)
Pre -Design Site Visit
Irrigation Revisions
Fees:
Pre -Design Site Visit $ 1,200
Irrigation Revisions $ 2,900
TOTAL $ 4,100
Please call if you have any questions regarding this proposal. If it appears to be in
order, please return a signed copy and a retainer of $2,000 to this office. We look
forward to working with you on this project.
Sincerely,
Tavi Design Group
Tavi Perttula, ASLA, LEED AP
TAVI DESIGN GROUP
Date:
Accepted By:
310.359.6789 OFFICE INFO@TAVIDESIGNGROUP.COM
Pg. 1
Agreement No. 5974A
CONDITIONS
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TAVI DESIGN GROUP
2341 27th Street Santa Monica. CA 90405
This proposal is valid for thirty (30) days only.
Owner and Architect shall provide all necessary information and documents in the form of survey,
reports and drawings required for the landscape architectural services to proceed.
All professional fees for surveyor, civil, structural, mechanical/electrical/plumbing (MEP) engineering,
certified arborist, and water feature (mechanical, electrical, and waterproofing) design services are
not part of Tavi Design Group's scope of work.
Design and drawings for all grading, irrigation, and drainage, design of all subsurface drainage, and
any surface grading are not a part of Tavi Design Group's scope of work.
Coordination and submittal to governmental agencies by others.
Billing shall be monthly, as work is completed. Fees are due and payable upon presentation of
invoice. Invoices for projects will be emailed as a PDF file to the Owner's billing or accounts
receivable manager, or to the Owner's representative. Original copies are available upon request.
Professional fees for hourly services will be billed at current hourly rates. As of January 1, 2021,
Principal time is billed at $175.00 per hour, Project Manager time is billed at $120.00, Draftsman/
Designer time is billed at $65.00 per hour and Administrative time at $55.00 per hour. Hourly rates
are subject to change and client will be notified 30 days in advance of any change.
Reimbursables shall be billed at direct cost. Such expenditures may include but are not limited to the
following: reproduction and blueprinting expenses.
Additional services when requested by Owner or Architect will be invoiced monthly at our current
hourly rates.
At the inception of the work, Owner will determine the overall budget for landscape architectural work,
with the assistance of Tavi Design Group, architect and cost consultant. At each phase of the work, if
the cost estimate prepared by the cost consultant indicates that work produced by Tavi Design Group
meets these budgetary guidelines. No value engineering will be provided by Tavi Design Group
without additional compensation.
If the Owner finds it necessary to abandon the project, Tavi Design Group shall be compensated for
all work completed under the Scope of Services per the schedule of payments designated under the
Fee Schedule.
Once work has commenced on the work described under Scope of Design Services, any changes or
additions requested by the Owner that constitute a substantial change to the work already completed
are not included in this fee. This additional time will be invoiced monthly at our current hourly rates.
The Owner and Architect agree to limit Tavi Design Group's liability to the Owner, Architect, and to all
construction contractors and sub -contractors due to the non willful acts, errors, or omissions of the
Landscape Architect, such that the total aggregate liability of the Landscape Architect to all those
named shall not exceed the liability limit of Tavi Design Group's errors and omission insurance policy.
Tavi Design Group shall maintain errors and omissions insurance coverage of no less than
$1,000,000 thru the term of this agreement.
All documents furnished by Tavi Design Group under this proposal are instruments of Landscape
Architect's services. They are not intended or represented to be suitable for reuse by Owner or others
on extensions of the project or on any other project. Any reuse without specific written verification and
adaptation by Tavi Design Group for the specific purposes intended will be at the user's sole risk and
without liability or legal exposure to Tavi Design Group.
All questions in dispute under this agreement shall be submitted to arbitration at the choice of either
party in accordance with the rules of the American Arbitration Association and judgment upon any
award rendered may be entered in any court having jurisdiction.
Tavi Design Group may assist the Owner and Architect in coordinating schedules for delivery and
installation of the Work, but shall not be responsible for malfeasance, neglect or failure of a
contractor, subcontractor, or material supplier to meet their schedules for completion or to perform
their respective duties and responsibilities.
Tavi Design Group retains the right to take photographs and/or arrange for photography of the
project; and the right to present the project in publications, upon consulting with the Owner. Owner
reserves the right to withhold the name and other specific data from publication.
TAVI DESIGN GROUP 310.359.6789 OFFICE INFO@TAVIDESIGNGROUP.COM
Pg. 2
AUTHORIZATION TO REVISE IRRIGATION DRAWINGS
Client:
Tavi Design Group
Date:
Address:
12794 Washington Blvd
Project Manager:
Culver City, CA 90066
Phone:
310.430.4347
Email
Project:
El Segundo Library Park
Client Job Number:
Dear Mr. Perttula,
Agreement No
June 22, 2021
Mr. Tavi Perttula
tavi@tavidesigngroup.com
N/A
Based on the provided information, we have reviewed the additional service required to the irrigation construction
drawings for the project. The described changes require more irrigation design time than can be absorbed by the
present contract for the irrigation construction documents. The following is a description of the revisions requested
and a fee proposal to make the required changes to the drawings.
Sweeney & Associates, Inc. cannot proceed with changes to the drawings without an authorization signed by the
project manager or a principal of the firm.
Description of Additional Service:
Sweeney & Associates, Inc. shall attend a pre -design site visit to confirm the existing irrigation systems within the
additional modified areas and revise the irrigation drawings based on revised scope of work per pdf plans received
via email on 6/21/22. Additional changes following the date of this document may require additional fee adjustment.
Estimate of Additional Service Fee:
The Client agrees to compensate Sweeney & Associates, Inc. the fees indicated below for the additional service
described above.
Pre -Design Site Visit: $ 1,200.00 One thousand two hundred dollars
Irrigation Revisions: $ 2,900.00 Two thousand nine hundred dollars
Payment terms are net 30 days.
This is an agreement for irrigation design services to be performed. Upon receipt by the consultant of signed agreement,
one fully executed copy will be returned to the client. Should any of the information shown heron not be in accordance
with the client's understanding, the client should immediately advise the consultant. In witness whereof, the parties have
accepted, made, and executed this agreement upon the terms, conditions and provisions above stated.
Tavi Design Group Sweeney &Associates, Inc.
By:
Name:
Title:
Date:
By:
Name: Daniel ZumMallen
Title: Vice President
Date:
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