CONTRACT 6040 Professional Services Agreement CLOSEDAgreement No. 6040
PROFESSIONAL SERVICES AGREEMENT
a BETWEEN
THE CITY OF EL SEGUNDO AND
GEOSYNTEC CONSULTANTS
This AGREEMENT is made and entered into this 24th day of February, 2021, by
and between the CITY OF EL SEGUNDO, a municipal corporation and general law city
("CITY") and GEOSYNTEC CONSULTANTS, a corporation ("CONSULTANT"). The
parties agree as follows:
1. CONSIDERATION,
A. As partial consideration, CONSULTANT agrees to perform the work listed
in the SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by
the terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not
to exceed Twenty-four thousand, nine hundred, eighty-eight dollars
($24,988) for CONSULTANT's services. CITY may modify this amount as
set forth below. Unless otherwise specified by written amendment to this
Agreement, CITY will pay this sum as specified in the attached Exhibit "A,"
which is incorporated by reference.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit "A,"
which is incorporated by reference.
B. CONSULTANT will, in a professional manner, furnish all of the labor,
technical, administrative, professional and other personnel, all supplies
and materials, equipment, printing, vehicles, transportation, office space
and facilities, and all tests, testing and analyses, calculation, and all other
means whatsoever, except as herein otherwise expressly specified to be
furnished by CITY, necessary or proper to perform and complete the work
and provide the professional services required of CONSULTANT by this
Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT
will use the appropriate generally accepted professional standards of practice existing at
the time of performance utilized by persons engaged in providing similar services. CITY
will continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of
any deficiencies and CONSULTANT will have fifteen (15) days after such notification to
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cure any shortcomings to CITY's satisfaction. Costs associated with curing the
deficiencies will be borne by CONSULTANT.
4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and
hourly rates for each personnel category and reimbursable costs (all as set forth in
Exhibit "A") the tasks performed, the percentage of the task completed during the billing
period, the cumulative percentage completed for each task, the total cost of that work
during the preceding billing month and a cumulative cash flow curve showing projected
and actual expenditures versus time to date.
5. NON -APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT
for current services are within the current budget and within an available, unexhausted
and unencumbered appropriation of the CITY. In the event the CITY has not
appropriated sufficient funds for payment of CONSULTANT services beyond the current
fiscal year, this Agreement will cover only those costs incurred up to the conclusion of
the current fiscal year.
6. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has:.
Carefully investigated and considered the scope of services to be
performed,
Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully
acquainted with the conditions there existing, before commencing the
services hereunder. Should CONSULTANT discover any latent or
unknown conditions that may materially affect the performance of the
services, CONSULTANT will immediately inform CITY of such fact and will
not proceed except at CONSULTANT's own risk until written instructions
are received from CITY.
7. TERM. The term of this Agreement will be from March 1, 2021, to December 31,
2021. Unless otherwise determined by written amendment between the parties, this
Agreement will terminate in the following instances:
A. Completion of the work specified in Exhibit "A",
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B. Termination as stated in Section 15.
8. TIME FOR PERFORMANCE.
A. CONSULTANT will not perform any work under this Agreement until:
CONSULTANT furnishes proof of insurance as required under
Section 22 of this Agreement; and
CITY gives CONSULTANT a written notice to proceed.
B. Should CONSULTANT begin wor
written authorization to proceed,
CONSULTANT's own risk.
k on any phase in advance of receiving
any such professional services are at
9. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the
contracted services. If delay occurs, CONSULTANT must notify the Manager within
forty-eight (48) hours, in writing, of the cause and the extent of the delay and how such
delay interferes with the Agreement's schedule. The Manager will extend the
completion time, when appropriate, for the completion of the contracted services.
10. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the
main body of this Agreement takes precedence over the attached Exhibits; this
Agreement supersedes any conflicting provisions. Any inconsistency between the
Exhibits will be resolved in the order in which the Exhibits appear below:
A. Exhibit: A: Scope of Work and Budget
11. CHANGES. CITY may order changes in the services within the general scope of
this Agreement, consisting of additions, deletions, or other revisions, and the contract
sum and the contract time will be adjusted accordingly. All such changes must be
authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY
resulting from changes in the services will be determined in accordance with written
agreement between the parties.
12. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
13. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and
certificates that may be required in connection with the performance of services under
this Agreement.
14. WAIVER. CITY's review or acceptance of, or payment for, work product prepared
by CONSULTANT under this Agreement will not be construed to operate as a waiver of
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any rights CITY may have under this Agreement or of any cause of action arising from
CONSULTANT's performance. A waiver by CITY of any breach of any term, covenant,
or condition contained in this Agreement will not be deemed to be a waiver of any
subsequent breach of the same or any other term, covenant, or condition contained in
this Agreement, whether of the same or different character.
15. TERMINATION,
A. Except as otherwise provided, CITY may terminate this Agreement at any
time with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's
mutual consent. Notice will be in writing at least thirty (30) days before the
effective termination date.
C, Upon receiving a termination notice, CONSULTANT will immediately
cease performance under this Agreement unless otherwise provided in the
termination notice. Except as otherwise provided in the termination notice,
any additional work performed by CONSULTANT after receiving a
termination notice will be performed at CONSULTANT's own cost; CITY
will not be obligated to compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data,
studies, surveys, drawings, maps, reports and other materials prepared by
CONSULTANT will, at CITY's option, become CITY's property, and
CONSULTANT will receive just and equitable compensation for any work
satisfactorily' completed up to the effective date of notice of termination,
not to exceed the total costs under Section 1(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may
procure on its own terms services similar to those terminated.
F, By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this
Section.
16.OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps,
models, photographs and reports prepared by CONSULTANT under this Agreement are
CITY's property. CONSULTANT may retain copies of said documents and materials as
desired but will deliver all original materials to CITY upon CITY's written notice. CITY
agrees that use of CONSULTANT's completed work product, for purposes other than
identified in this Agreement, or use of incomplete work product, is at CITY's own risk.
17. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art
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work, prepared pursuant to this Agreement, will be released by CONSULTANT to any
other person or public CITY without CITY's prior written approval. All press releases,
including graphic display information to be published in newspapers or magazines, will
be approved and distributed solely by CITY, unless otherwise provided by written
agreement between the parties.
18.INDEMNIFICATION.
A. CONSULTANT agrees to the following:
I. Indemnification for Professional Services. CONSULTANT will
save harmless and indemnify and at CITY's request reimburse
defense costs for CITY and all its officers, volunteers,
employees and representatives from and against any and all
suits, actions, or claims, of any character whatever, brought
for, or on account of, any injuries or damages sustained by
any person or property resulting or arising from any negligent
or wrongful act, error or omission by CONSULTANT or any of
CONSULTANT's officers, agents, employees, or
representatives, in the performance of this Agreement, except
for such loss or damage arising from CITY's sole negligence
or willful misconduct.
H. Indemnification for other Damages. CONSULTANT indemnifies
and holds CITY harmless from and against any claim, action,
damages, costs (including, without limitation, attorney's fees),
injuries, or liability, arising out of this Agreement, or its
performance, except for such loss or damage arising from
CITY's sole negligence or willful misconduct. Should CITY be
named in any suit, or should any claim be brought against it
by suit or otherwise, whether the same be groundless or not,
arising out of this Agreement, or its performance,
CONSULTANT will defend CITY (at CITY's request and with
counsel satisfactory to CITY) and will indemnify CITY for any
judgment rendered against it or any sums paid out in
settlement or otherwise.
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will
survive termination of this Agreement.
D. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 22, and any
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approval of said insurance by CITY, are not intended to and will not in any
manner limit or qualify the liabilities and obligations otherwise assumed by
CONSULTANT pursuant to this Agreement, including, without limitation, to
the provisions concerning indemnification.
19.ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without
CITY's written approval are prohibited and will be null and void.
20.INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work
and the manner in which it is performed. CONSULTANT will be free to contract for
similar service to be performed for other employers while under contract with CITY.
CONSULTANT is not an agent or employee of CITY and is not entitled to participate in
any pension plan, insurance, bonus or similar benefits CITY provides for its employees.
Any provision in this Agreement that may appear to give CITY the right to direct
CONSULTANT as to the details of doing the work or to exercise a measure of control
over the work means that CONSULTANT will follow the direction of the CITY as to end
results of the work only.
21. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free
access at all reasonable times to such records, and the right to examine and audit the
same and to make transcript therefrom, and to inspect all program data, documents,
proceedings and activities. CONSULTANT will retain such financial and program
service records for at least three (3) years after termination or final payment under this
Agreement.
22.INSURANCE,
A. Before commencing performance under this Agreement, and at all other
times this Agreement is effective, CONSULTANT will procure and
maintain the following types of insurance with coverage limits complying,
at a minimum, with the limits set forth below:
Tyre of Insurance
Commercial general liability:
Professional Liability
Business automobile liability
Workers compensation
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Limits
$2, 000, 000
$1,000,000
$1, 000, 000
Statutory requirement
Agreement No. 6040
B. Commercial general liability insurance will meet or exceed the
requirements of the most recent ISO-CGL Form. The amount of
insurance set forth above will be a combined single limit per occurrence
for bodily injury, personal injury, and property damage for the policy
coverage. Liability policies will be endorsed to name CITY, its officials,
and employees as "additional insureds" under said insurance coverage
and to state that such insurance will be deemed "primary" such that any
other insurance that may be carried by CITY will be excess thereto. Such
endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or
equivalent. Such insurance will be on an "occurrence," not a "claims
made," basis and will not be cancelable or subject to reduction except
upon thirty (30) days prior written notice to CITY.
C. Professional liability coverage will be on an "occurrence basis" if such
coverage is available, or on a "claims made" basis if not available. When
coverage is provided on a "claims made basis," CONSULTANT will
continue to renew the insurance for a period of three (3) years after this
Agreement expires or is terminated. Such insurance will have the same
coverage and limits as the policy that was in effect during the term of this
Agreement and will cover CONSULTANT for all claims made by CITY
arising out of any errors or omissions of CONSULTANT, or its officers,
employees or agents during the time this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form
CA 00 01 06 92, including symbol 1 (Any Auto).
E. CONSULTANT will furnish to CITY duly authenticated Certificates of
Insurance evidencing maintenance of the insurance required under this
Agreement and such other evidence of insurance or copies of policies as
may be reasonably required by CITY from time to time. Insurance must
be placed with insurers with a current A.M. Best Company Rating
equivalent to at least a Rating of "A:VII."
F. Should CONSULTANT, for any reason, fail to obtain and maintain the
insurance required by this Agreement, CITY may obtain such coverage at
CONSULTANT's expense and deduct the cost of such insurance from
payments due to CONSULTANT under this Agreement or terminate
pursuant to Section 155.
G. CONSULTANT agrees to waive all rights of subrogation against the City
and its officers, officials, employees, agents, representatives, and certified
volunteers for losses arising from work performed by CONSULTANT
under the terms of this Agreement.
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23. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written
approval to use any consultants while performing any portion of this Agreement. Such
approval must approve of the proposed consultant and the terms of compensation.
24. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the
status on the project, which will include a schedule update and a short narrative
description of progress during the past month for each major task, a description of the
work remaining and a description of the work to be done before the next schedule
update.
25. NOTICES. All communications to either party by the other party will be deemed
made when received by such party at its respective name and address as follows:
If to CONSULTANT:
Geosyntec Consultants
3415 S. Sepulveda Blvd, Ste. 5000
Los Angeles, CA 90034
Attention: Chris Wessel
Phone: (310) 957-6117
Email: CWessel Geos ntec.com
If to CITY:
City of El Segundo
350 Main Street
El Segundo, CA
Attention: Cheryl Ebert
Phone: 310-524-2321
Email: cebertelse undo.or
Any such written communications by mail will be conclusively deemed to have been
received by the addressee upon deposit thereof in the United States Mail, postage
prepaid and properly addressed as noted above. In all other instances, notices will be
deemed given at the time of actual delivery. Changes may be made in the names or
addresses of persons to whom notices are to be given by giving notice in the manner
prescribed in this paragraph.
26. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest
laws and regulations including, without limitation, CITY's conflict of interest regulations.
27. SOLICITATION. CONSULTANT maintains and warrants that it has not employed
nor retained any company or person, other than CONSULTANT's bona fide employee,
to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not
paid nor has it agreed to pay any company or person, other than CONSULTANT's bona
fide employee, any fee, commission, percentage, brokerage fee, gift or other
consideration contingent upon or resulting from the award or making of this Agreement.
Should CONSULTANT breach or violate this warranty, CITY may rescind this
Agreement without liability.
28. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of
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any other party. There will be no incidental or other beneficiaries of any of
CONSULTANT's or CITY's obligations under this Agreement.
29.INTERPRETATION. This Agreement was drafted in and will be construed in
accordance with the laws of the State of California, and exclusive venue for any action
involving this agreement will be in Los Angeles County.
30. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state,
and local laws applicable to this Agreement.
31. ENTIRE AGREEMENT. This Agreement, and its Exhibit(s), sets forth the entire
understanding of the parties. There are no other understandings, terms or other
agreements expressed or implied, oral or written. This Agreement will bind and inure to
the benefit of the parties to this Agreement and any subsequent successors and
assigns.
32. RULES OF CONSTRUCTION. Each Party had the opportunity to independently
review this Agreement with legal counsel. Accordingly, this Agreement will be
construed simply, as a whole, and in accordance with its fair meaning; it will not be
interpreted strictly for or against either Party.
33. SEVERABILITY. If any portion of this Agreement is declared by a court of
competent jurisdiction to be invalid or unenforceable, then such portion will be deemed
modified to the extent necessary in the opinion of the court to render such portion
enforceable and, as so modified, such portion and the balance of this Agreement will
continue in full force and effect.
34. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this
Agreement and to engage in the actions described herein. This Agreement may be
modified by written amendment.
35. ACCEPTANCE OF ELECTRONIC SIGNATURES. The Parties agree that this
Agreement, agreements ancillary to this Agreement, and related documents to be
entered into in connection with this Agreement will be considered signed when the
signature of a party is delivered by electronic (pdf) or facsimile transmission. Such
electronic or facsimile signature will be treated in all respects as having the same effect
as an original signature.
36. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience
of reference only and will not affect the interpretation of this Agreement.
37. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
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38. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire,
flood, explosion, acts of terrorism, war, embargo, government action, civil or military
authority, the natural elements, or other similar causes beyond the Parties' reasonable
control, then the Agreement will immediately terminate without obligation of either party
to the other.
39.STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness
and capacity to perform the Agreement in a manner satisfactory to CITY.
CONSULTANT represents that its financial resources, surety and insurance experience,
service experience, completion ability, personnel, current workload, experience in
dealing with private consultants, and experience in dealing with public agencies all
suggest that CONSULTANT is capable of performing the proposed contract and has a
demonstrated capacity to deal fairly and effectively with and to satisfy a public CITY.
[Signatures on next page]
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Agreement No. 6040
IN WITNESS WHEREOF the parties hereto have executed this Agreement the
day and year first hereinabove written.
CITY OF EL 7UNDO
A
Elias S sso
Public Xorks Director
ATTE ST•
Tracy Weaver,
City Clerk
APPROVED AS TO FORM:
V� � K'2 for
Mark D. Hensley,
City Attorney
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Geosvntec Consultants
Mi
Name: Ken Susilo
Title: Vice President, Branch Manager
Agreement No. 6040
eosyntec
consultants
EXHIBIT A
Lifan Xu, P.E., City Engineer
Cheryl Ebert, P.E., Senior Civil Engineer
Department of Public Works, City Hall
City of El Segundo
350 Main Street
El Segundo, CA 90245-3813
6167 Bristol Parkway, Suite 390
Culver City, Califomia 90230
PH 310.957.6100
%VWNV geasyntec,coin
January 11, 2021
Subject: Proposal for Municipal Stormwater Permit Support
Regional Project Approval Support and In -Lieu Fee Planning
Assistance for Fiscal Year 2020-2021
Dear Mr. Xu and Ms. Ebert:
Geosyntec Consultants, Inc. (Geosyntec) is pleased to provide you with this proposal for
consulting services to assist the City of El Segundo (City) in applying to the Los Angeles
Regional Water Quality Control Board (Regional Water Board) for approval of Pump
Station 18 as a Regional Stormwater Mitigation Program.
Provision VI.D.7c.iii.(6) of the Los Angeles municipal separate storm sewer system
(MS4) permit (Order No. R4-2012-0175) allows for a Permittee to submit to the Regional
Water Board for approval of a regional stormwater mitigation program to substitute in
part or wholly for the New Development and Redevelopment requirements for the area
covered by the program. A regional stormwater mitigation program may be approved by
the Regional Water Board if it meets all of the following requirements:
• Retains the runoff from the 85th percentile, 24-hour rain event or the 0.75 inch,
24-hour rain event, whichever is greater;
• Results in improved stormwater quality;
• Protects stream habitat;
• Promotes cooperative problem solving by diverse interests;
• Is fiscally sustainable and has secure funding; and
• Is completed in five years including the construction and start-up of treatment
facilities.
In addition, the City would like to develop an In -Lieu Fee (ILF) Program for the Regional
Stormwater Mitigation Program. Since Pump Station 18 will serve as the downstream
Low Impact Development (LID) best management practice (BMP) for future new
Proposal _PSI 8 Regional Project Support_January 112021
Agreement No. 6040
Mr. Lifan Xu
Ms. Cheryl Ebert
January 11, 2021
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development and redevelopment projects within the tributary watershed, these projects
will not be required to construct project -specific LID BMPs, as otherwise would be
required by the MS4 Permit and City. As a result, the City is proposing a program that
charges a fee to these developers in place of the onsite LID requirements. Money
collected from the Program could then be used on other stormwater controls within the
City.
This proposal provides a scope of work to assist the City with the requested support.
SCOPE OF WORK
Task 1 - Project Man ement
Geosyntec will prepare for and attend a virtual, one -hour kick-off meeting with the City.
The kick-off meeting will discuss the project objectives, detailed project schedule, key
decision points, and project deliverables. In advance of the meeting, Geosyntec will
prepare a meeting agenda, detailed project schedule, and deliverable plan. Geosyntec will
send meeting notes that reflect the meeting outcomes to the meeting participants within
one week of the kick-off meeting.
Geosyntec will also participate in up to two one -hour conference calls throughout the
duration of the Project (e.g., to discuss basic administrative details with the appropriate
City staff) and will regularly correspond with the City via electronic mail.
This task also covers administrative support (i.e., project management and invoicing)
related to the Project.
Assumptions:
• Geosyntec will prepare for and attend a one -hour virtual Project kick-off meeting
and up to two one -hour conference calls throughout the duration of the Project.
• All Project deliverables will be delivered electronically.
• The City of El Segundo PM will be responsible for rectifying any conflicting
review comments and will provide direction to Geosyntec.
• Following the draft deliverable dates, the City has a two -week maximum
comment period. No comments received after agreed -upon schedule can be
addressed within current scope and fee.
Deliverables:
• Meeting agendas and meeting summaries.
Proposal,.._PSI Regional Project Support.__ January 112021
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Agreement No. 6040
Mr. Lifan Xu
Ms. Cheryl Ebert
January 11, 2021
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Task 2 -- Re Tonal Stormwater Mitigation Program Agplication
Based on previous analyses conducted by Geosyntec and the City in 2017, Geosyntec
will prepare an application package that addresses the MS4 Permit requirements
contained in Provision VI.D.7c.iii.(6). The application will be prepared in a manner
consistent with previous successful applications approved by the Regional Water Board
(e.g., those submitted by the City of Torrance). Geosyntec will participate in one one -
hour virtual meeting with the Regional Water Board to receive comments on the draft
application and will finalize the application package based on input from the Regional
Water Board and the City.
Assumptions:
• It is assumed that one round of review of the application package by the City and
corresponding revisions will occur prior to submission to the Regional Water
Board (i.e., two drafts of the application will be produced).
• It is assumed that one one -hour meeting will be held virtually with the Regional
Water Board to receive comments on the application package.
Deliverables:
• Regional Stormwater Mitigation Program application package for submittal to the
Regional Water Board (two drafts and final).
Task 3 —In-Lieu Fee Program Develo anent
To support the development of the ILF Program, and relying on the application package
produced for Task 2, Geosyntec will provide a technical memorandum that contains the
following input for the City to incorporate into a Program document:
• Definition of the ILF Program:
o General overview of the ILF Program, including, but not limited to, the
regulatory basis of the ILF Program (i.e., MS4 Permit), the administrating
department within the City, and a map showing the area where the ILF
Program applies.
o Estimate of Pump Station 18 capture performance for stormwater runoff
from upstream development based on previous analyses conducted by
Geosyntec and the City in 2017.
• Stormwater Control Economic Analysis:
Proposal_ PSIS Regional Project Support_January 11 2021
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Ms. Cheryl Ebert
January 11, 2021
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o Geosyntec will estimate costs for developers to implement stormwater
controls on their projects, as well as the economic benefit derived from
not implementing LID BMPs on the development project site. These costs
can then be used by the City to establish a fee structure for the ILF
Program.
o Ideas for how the collected revenues may be used, such as implementation
of other City stormwater facilities or programs, administration costs, or
stormwater facility operation and maintenance.
r Development Tracking Program Alternatives Analysis:
o Once in place, the ILF Program will require tracking of participating
developments within the Pump Station 18 tributary watershed, in order to
track both the funding of the ILF Program and the performance of Pump
Station 18 relative to MS4 Permit requirements for the participating
upstream developments. Information input into the database can be based
on permit applications and/or certificates of occupancy following project
completion.
o Geosyntec will prepare an alternatives analysis to introduce tracking tool
options to the City and provide recommendations on a development
tracking program. The analyzed alternatives may range from a simple
Excel -based tracking tool to a more robust and dynamic GIS-based online
platform.
Assumptions:
• The following information and input are assumed to be provided by the City:
o Legal review of the proposed definition for the ILF Program and any
necessary program revisions.
o Identification of the City department managing the ILF Program and the
collected revenues.
o The review process for ILF Program applicants and how the review
process for these applicants may differ from typical project applicants.
o How the City currently sets fees for similar programs.
o Eligibility restrictions or fee credits the City would like to consider.
o Final determination of the ILF Program fee.
Proposal_PS 18 Regional Project SupportLhnuary 112021
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Ms. Cheryl Ebert
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• The economic analysis will be conducted using rough order -of -magnitude costs
for BMP implementation and may not be specific to the City.
The ultimate form of the Program will be determined by the City, following City
attorney direction.
«� GIS data will be provided by the City, as requested by Geosyntec, and may
include, but are not limited to:
o Cost data for recently approved new/redevelopment projects,
o Representative and applicable City plans,
o Parcel data, and
o Other mapping data.
• A development tracking tool will not be created within the scope of this proposal.
• It is assumed that one round of review of the technical memorandum by the City
(i.e., one draft and one final technical memorandum).
Deliverables:
9 Geosyntec will produce a technical memorandum to support the City's ILF
Program development.
An analysis of tracking program alternatives, to be included as part of the
technical memorandum.
COST PROPOSAL
Geosyntec will conduct the Scope of Work for $24,988 based on time and materials
expended in accordance with Geosyntec Consultants 2020 Rate Schedule. This amount
will not be exceeded without prior approval. A budgetary cost breakdown is presented in
Table 1 showing anticipated expenditures of time and materials. This budget allows for
the potential for reallocation of cost between tasks and subtasks, or replacement of tasks
per direction from the City, so long as the total contract amount is not exceeded without
City approval.
It is the nature of regulatory -driven programs to be subject to uncertainty and
unpredictable events such as changes in regulatory requirements, emerging issues,
enforcement action or third -party lawsuits, or simply additional support required by City
staff that was unanticipated. If such unpredictable event(s) or needs arise, Geosyntec
stands ready to assist the City and, at City staff s request, will submit a request for an
Proposal _PSI S Regional Project Support_January 112021
engineers I scientists I innovators
Agreement No. 6040
Mr. Lifan Xu
Ms. Cheryl Ebert
January 11, 2021
Page 6
authorization for scope change to provide the City with additional consulting services to
respond to such an increased scope.
PROPOSED SCHEDULE
Draft Deliverable Date
Final Deliverable Date to
Task
Deliverable
to It,
City
Within two weeks of Project
Task 1
Kickoff Meeting
initiation
Task 2
Regional Water Board
2/12/2021
3/12/2021
application package
Task 3
ILF Program
4/30/2021
6/11/2021
memorandum
Assumption
*The final ILF Program deliverable schedule will be dependent upon Regional Water Board approval
of Task 2 deliverable.
• The schedule proposed assumes Geosyntec is issued an NTP by January 14, 2021.
• Schedule conflicts may arise if the City requests that Geosyntec give precedence to other project
deadlines.
• The schedule for Task 3 is flexible, dependent upon the City's schedule.
• Following the draft deliverable dates, the schedule allows the City a two -week comment period.
• All Deliverables are assumed to be delivered electronically.
• The City of El Segundo PM will be responsible for rectifying any conflicting comments and will
provide direction to Geosyntec.
CLOSING
Please do not hesitate to contact Stacy Luell at email address I,cuell(ci'�(reO,S) ntec coin or
work telephone number 310-957-6118 if you require additional information or scope
clarification. We look forward to continuing to assist you and your colleagues at the City
of El Segundo.
Sincerely,
Stacy Luell, P.E., QSD
Project Engineer
Proposal _PSI 8 Regional Project Suppoq_J uary 11 2021
Chris Wessel, P.E., QSD
Principal
engineers I scientists I innovators
Agreement No. 6040
Mr. Lifan Xu
Ms. Cheryl Ebert
January 11, 2021
Page 7
Attachments:
Table 1: Cost Breakdown
Geosyntec Consultants 2020 Rate Schedule
Proposal_PS18 Regional Project SupporiJanuary 112021
engineers I scientists I innovators
Agreement No. 6040
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Agreement No. 6040
CONFIDENTIAL
GEOSYNTEC CONSULTANTS
2020 RATE SCHEDULE
Staff Professional
$132
Senior Staff Professional
$153
Professional
$174
Project Professional
$196
Senior Professional
$220
Principal
$240
Senior Principal
$262
Technician I
$ 70
Technician II
$ 75
Senior Technician I
$ 81
Senior Technician II
$ 88
Site Manager I
$100
Site Manager II
$104
Construction Manager I
$117
Construction Manager II
$126
Designer $140
Senior Drafter/Senior CADD Operator $ 128
Drafter/CADD Operator/Artist $ 116
Project Administrator $ 72
Clerical $ 57
Direct Expenses Cost plus 12%
Subcontract Services Cost plus 12%
Technology/Communications Fee 3% of Professional Fees
Specialized Computer Applications (per hour) $ 15
Personal Automobile (per mile) Current Gov't Rate
Photocopies (per page) $ .09
Rates are provided on a confidential basis and are client and project specific.
Unless otherwise agreed, rates will be adjusted annually based on a minimum of the
Produce Price Index for Engineering Services.
Rates for field equipment, health and safety equipment, and graphical supplies
presented upon request.
Proposal_PS18 Regional Project Support_ January 112021
engineers f scienbsts I innovators