CONTRACT 5991 Professional Services Agreement CLOSEDAgreement No. 5991
PROFESSIONAL SERVICES AGREEMENT
r;u BETWEEN
THE CITY OF EL SEGUNDO AND
EEC Environmental
This AGREEMENT is made and entered into this 23rd day of October, 2020, by
and between the CITY OF EL SEGUNDO, a municipal corporation and general law city
("CITY") and EEC ENVIRONMENTAL, a California Corporation ("CONSULTANT"). The
parties agree as follows:
1. CONSIDERATION.
A, As partial consideration, CONSULTANT agrees to perform the work listed
in the SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by
the terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not
to exceed Twenty-four thousand, nine -hundred fifty dollars ($24,950.00)
for CONSULTANT's services. CITY may modify this amount as set forth
below. Unless otherwise specified by written amendment to this
Agreement, CITY will pay this sum as specified in the attached Exhibit "A,"
which is incorporated by reference.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit "A,"
which is incorporated by reference.
B. CONSULTANT will, in a professional manner, furnish all of the labor,
technical, administrative, professional and other personnel, all supplies
and materials, equipment, printing, vehicles, transportation, office space
and facilities, and all tests, testing and analyses, calculation, and all other
means whatsoever, except as herein otherwise expressly specified to be
furnished by CITY, necessary or proper to perform and complete the work
and provide the professional services required of CONSULTANT by this
Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT
will use the appropriate generally accepted professional standards of practice existing at
the time of performance utilized by persons engaged in providing similar services. CITY
will continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of
any deficiencies and CONSULTANT will have fifteen (15) days after such notification to
cure any shortcomings to CITY's satisfaction. Costs associated with curing the
deficiencies will be borne by CONSULTANT.
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4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and
hourly rates for each personnel category and reimbursable costs (all as set forth in
Exhibit "A") the tasks performed, the percentage of the task completed during the billing
period, the cumulative percentage completed for each task, the total cost of that work
during the preceding billing month and a cumulative cash flow curve showing projected
and actual expenditures versus time to date.
5. NON -APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT
for current services are within the current budget and within an available, unexhausted
and unencumbered appropriation of the CITY. In the event the CITY has not
appropriated sufficient funds for payment of CONSULTANT services beyond the current
fiscal year, this Agreement will cover only those costs incurred up to the conclusion of
the current fiscal year.
6. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has:
Carefully investigated and considered the scope of services to be
performed;
ii. Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully
acquainted with the conditions there existing, before commencing the
services hereunder. Should CONSULTANT discover any latent or
unknown conditions that may materially affect the performance of the
services, CONSULTANT will immediately inform CITY of such fact and will
not proceed except at CONSULTANT's own risk until written instructions
are received from CITY.
7. TERM. The term of this Agreement will be from October 1, 2020, to December 31,
2021. Unless otherwise determined by written amendment between the parties, this
Agreement will terminate in the following instances:
A. Completion of the work specified in Exhibit "A";
B. Termination as stated in Section 15..
8. TIME FOR PERFORMANCE.
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A. CONSULTANT will not perform any work under this Agreement until:
CONSULTANT furnishes proof of insurance as required under
Section 22 of this Agreement; and
ii. CITY gives CONSULTANT a written notice to proceed.
B. Should CONSULTANT begin work on any phase in advance of receiving
written authorization to proceed, any such professional services are at
CONSULTANT's own risk.
9. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the
contracted services. If delay occurs, CONSULTANT must notify the Manager within
forty-eight (48) hours, in writing, of the cause and the extent of the delay and how such
delay interferes with the Agreement's schedule. The Manager will extend the
completion time, when appropriate, for the completion of the contracted services.
10. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the
main body of this Agreement takes precedence over the attached Exhibits; this
Agreement supersedes any conflicting provisions. Any inconsistency between the
Exhibits will be resolved in the order in which the Exhibits appear below:
A. Exhibit: A: Scope of Work and Fee Schedule
11. CHANGES. CITY may order changes in the services within the general scope of
this Agreement, consisting of additions, deletions, or other revisions, and the contract
sum and the contract time will be adjusted accordingly. All such changes must be
authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY
resulting from changes in the services will be determined in accordance with written
agreement between the parties.
12. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
13. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and
certificates that may be required in connection with the performance of services under
this Agreement.
14.WAIVER. CITY's review or acceptance of, or payment for, work product prepared
by CONSULTANT under this Agreement will not be construed to operate as a waiver of
any rights CITY may have under this Agreement or of any cause of action arising from
CONSULTANT's performance. A waiver by CITY of any breach of any term, covenant,
or condition contained in this Agreement will not be deemed to be a waiver of any
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subsequent breach of the same or any other term, covenant, or condition contained in
this Agreement, whether of the same or different character.
15. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any
time with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's
mutual consent. Notice will be in writing at least thirty (30) days before the
effective termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately
cease performance under this Agreement unless otherwise provided in the
termination notice. Except as otherwise provided in the termination notice,
any additional work performed by CONSULTANT after receiving a
termination notice will be performed at CONSULTANT's own cost; CITY
will not be obligated to compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data,
studies, surveys, drawings, maps, reports and other materials prepared by
CONSULTANT will, at CITY's option, become CITY's property, and
CONSULTANT will receive just and equitable compensation for any work
satisfactorily completed up to the effective date of notice of termination,
not to exceed the total costs under Section 'I (C).
E. Should the Agreement be terminated pursuant to this Section, CITY may
procure on its own terms services similar to those terminated.
F. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this
Section.
16.OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps,
models, photographs and reports prepared by CONSULTANT under this Agreement are
CITY's property. CONSULTANT may retain copies of said documents and materials as
desired but will deliver all original materials to CITY upon CITY's written notice. CITY
agrees that use of CONSULTANT's completed work product, for purposes other than
identified in this Agreement, or use of incomplete work product, is at CITY's own risk.
17. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art
work, prepared pursuant to this Agreement, will be released by CONSULTANT to any
other person or public CITY without CITY's prior written approval. All press releases,
including graphic display information to be published in newspapers or magazines, will
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Agreement No. 5991
be approved and distributed solely by CITY, unless otherwise provided by written
agreement between the parties.
18. INDEMNIFICATION.
A. CONSULTANT agrees to the following:
i. Indemnification for Professional Services. CONSULTANT will
save harmless and indemnify and at CITY's request reimburse
defense costs for CITY and all its officers, volunteers,
employees and representatives from and against any and all
sults, actions, or claims, of any character whatever, brought
for, or on account of, any injuries or damages sustained by
any person or property resulting or arising from any negligent
or wrongful act, error or omission by CONSULTANT or any of
CONSULTANT's officers, agents, employees, or
representatives, In the performance of this Agreement, except
for such loss or damage arising from CITY's sole negligence
or willful misconduct.
H. Indemnification for other Damages. CONSULTANT Indemnifies
and holds CITY harmless from and against any claim, action,
damages, costs (including, without limitation, attorney's fees),
injuries, or liability, arising out of this Agreement, or its
performance, except for such loss or damage arising from
CITY's sole negligence or willful misconduct. Should CITY be
named in any suit, or should any claim be brought against it
by suit or otherwise, whether the same be groundless or not,
arising out of this Agreement, or its performance,
CONSULTANT will defend CITY (at CITY's request and with
counsel satisfactory to CITY) and will indemnify CITY for any
judgment rendered against It or any sums paid out in
settlement or otherwise.
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will
survive termination of this Agreement.
D. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 22, and any
approval of said insurance by CITY, are not intended to and will not in any
manner limit or qualify the liabilities and obligations otherwise assumed by
CONSULTANT pursuant to this Agreement, including, without limitation, to
the provisions concerning indemnification.
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19.ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without
CITY's written approval are prohibited and will be null and void.
20.INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work
and the manner in which it is performed. CONSULTANT will be free to contract for
similar service to be performed for other employers while under contract with CITY.
CONSULTANT is not an agent or employee of CITY and is not entitled to participate in
any pension plan, insurance, bonus or similar benefits CITY provides for its employees.
Any provision in this Agreement that may appear to give CITY the right to direct
CONSULTANT as to the details of doing the work or to exercise a measure of control
over the work means that CONSULTANT will follow the direction of the CITY as to end
results of the work only.
21.AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free
access at all reasonable times to such records, and the right to examine and audit the
same and to make transcript therefrom, and to inspect all program data, documents,
proceedings and activities. CONSULTANT will retain such financial and program
service records for at least three (3) years after termination or final payment under this
Agreement.
22. INSURANCE.
A. Before commencing performance under this Agreement, and at all other
times this Agreement is effective, CONSULTANT will procure and
maintain the following types of insurance with coverage limits complying,
at a minimum, with the limits set forth below:
Tvoe of Insurance
Commercial general liability:
Professional Liability
Business automobile liability
Workers compensation
Limits
$2,000,000
$1,000,000
$1,000,000
Statutory requirement
B. Commercial general liability insurance will meet or exceed the
requirements of the most recent ISO -CGL Form. The amount of
insurance set forth above will be a combined single limit per occurrence
for bodily injury, personal injury, and property damage for the policy
coverage. Liability policies will be endorsed to name CITY, its officials,
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Agreement No. 5991
and employees as "additional insureds" under said insurance coverage
and to state that such insurance will be deemed "primary" such that any
other insurance that may be carried by CITY will be excess thereto. Such
endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or
equivalent. Such insurance will be on an "occurrence," not a "claims
made," basis and will not be cancelable or subject to reduction except
upon thirty (30) days prior written notice to CITY.
C. Professional liability coverage will be on an "occurrence basis" if such
coverage is available, or on a "claims made" basis if not available. When
coverage is provided on a "claims made basis," CONSULTANT will
continue to renew the insurance for a period of three (3) years after this
Agreement expires or is terminated. Such insurance will have the same
coverage and limits as the policy that was in effect during the term of this
Agreement and will cover CONSULTANT for all claims made by CITY
arising out of any errors or omissions of CONSULTANT, or its officers,
employees or agents during the time this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form
CA 00 01 06 92, including symbol 1 (Any Auto).
E. CONSULTANT will furnish to CITY duly authenticated Certificates of
Insurance evidencing maintenance of the insurance required under this
Agreement and such other evidence of insurance or copies of policies as
may be reasonably required by CITY from time to time. Insurance must
be placed with insurers with a current A.M. Best Company Rating
equivalent to at least a Rating of "A:VI I."
F. Should CONSULTANT, for any reason, fail to obtain and maintain the
insurance required by this Agreement, CITY may obtain such coverage at
CONSULTANT's expense and deduct the cost of such insurance from
payments due to CONSULTANT under this Agreement or terminate
pursuant to Section 155.
23. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written
approval to use any consultants while performing any portion of this Agreement. Such
approval must approve of the proposed consultant and the terms of compensation.
24. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the
status on the project, which will include a schedule update and a short narrative
description of progress during the past month for each major task, a description of the
work remaining and a description of the work to be done before the next schedule
update.
25. NOTICES. All communications to either party by the other party will be deemed
made when received by such party at its respective name and address as follows:
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If to CONSULTANT:
EEC Environmental
One City Boulevard West, Suite 1800
Orange, CA 92868
Attention: Joseph Jenkins
Phone: 714-667-2300
Email: JJenkins(cDeecenvironmeiiial.cora
Agreement No. 5991
If to CITY:
City of EI Segundo
350 Main Street
EI Segundo, CA
Attention: Lifan Xu
Phone: 310-524-2368
Email: W1 r0elseaundo.ora
Any such written communications by mail will be conclusively deemed to have been
received by the addressee upon deposit thereof in the United States Mail, postage
prepaid and properly addressed as noted above. In all other instances, notices will be
deemed given at the time of actual delivery. Changes may be made in the names or
addresses of persons to whom notices are to be given by giving notice in the manner
prescribed in this paragraph.
26.CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest
laws and regulations including, without limitation, CITY's conflict of interest regulations.
27. SOLICITATION. CONSULTANT maintains and warrants that it has not employed
nor retained any company or person, other than CONSULTANT's bona fide employee,
to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not
paid nor has it agreed to pay any company or person, other than CONSULTANT's bona
fide employee, any fee, commission, percentage, brokerage fee, gift or other
consideration contingent upon or resulting from the award or making of this Agreement.
Should CONSULTANT breach or violate this warranty, CITY may rescind this
Agreement without liability.
28.THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of
any other party. There will be no incidental or other beneficiaries of any of
CONSULTANT's or CITY's obligations under this Agreement.
29. INTERPRETATION. This Agreement was drafted in and will be construed in
accordance with the laws of the State of California, and exclusive venue for any action
involving this agreement will be in Los Angeles County.
30. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state,
and local laws applicable to this Agreement.
31. ENTIRE AGREEMENT. This Agreement, and its Exhibit(s), sets forth the entire
understanding of the parties. There are no other understandings, terms or other
agreements expressed or implied, oral or written. This Agreement will bind and inure to
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Agreement No. 5991
the benefit of the parties to this Agreement and any subsequent successors and
assigns.
32. RULES OF CONSTRUCTION. Each Party had the opportunity to independently
review this Agreement with legal counsel. Accordingly, this Agreement will be
construed simply, as a whole, and in accordance with its fair meaning; it will not be
interpreted strictly for or against either Party.
33. SEVERABILITY. If any portion of this Agreement is declared by a court of
competent jurisdiction to be invalid or unenforceable, then such portion will be deemed
modified to the extent necessary in the opinion of the court to render such portion
enforceable and, as so modified, such portion and the balance of this Agreement will
continue in full force and effect.
34.AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this
Agreement and to engage in the actions described herein. This Agreement may be
modified by written amendment.
35.ACCEPTANCE OF ELECTRONIC SIGNATURES. The Parties agree that this
Agreement, agreements ancillary to this Agreement, and related documents to be
entered into in connection with this Agreement will be considered signed when the
signature of a party is delivered by electronic (.pdD or facsimile transmission. Such
electronic or facsimile signature will be treated in all respects as having the same effect
as an original signature.
36. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience
of reference only and will not affect the interpretation of this Agreement.
37.TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
38. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire,
flood, explosion, acts of terrorism, war, embargo, government action, civil or military
authority, the natural elements, or other similar causes beyond the Parties' reasonable
control, then the Agreement will immediately terminate without obligation of either party
to the other.
39. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness
and capacity to perform the Agreement in a manner satisfactory to CITY.
CONSULTANT represents that its financial resources, surety and insurance experience,
service experience, completion ability, personnel, current workload, experience in
dealing with private consultants, and experience in dealing with public agencies all
suggest that CONSULTANT is capable of performing the proposed contract and has a
demonstrated capacity to deal fairly and effectively with and to satisfy a public CITY.
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[Signatures on next page]
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Agreement No. 5991
IN WITNESS WHEREOF the parties hereto have executed this Agreement the
day and year first hereinabove written.
=
Elias Sass
Public Woi
ATT T:
Tra y Wever,
City Clerk
APPROVED AS TO FORM:
—U3 � f
Mark D. Hensley,
City Attorney
Insurance Approved by:
(,(A
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City of EI Segundo Professional Services Page 11 of 91
EEC ' nvir ental'
John er
Pre dent
Taxpayer ID No.
Corporate Offi
Tel: (714) 667-2300
Fax: (714) 667-2310
One City Boulevard West, Suite 1800
Orange, California 52868
ENVI R O NM ENTAL www,eecenvironmental corn
October 7, 2020
Ms. Cheryl Ebert
City of EI Segundo — Public Works
350 Main St.
EI Segundo, California 90245
EXHIBIT A
Agreement No. 5991
Subject: Proposal for Continued Pretreatment Program Development and Program Management
for the City of EI Segundo
Dear Ms. Ebert:
Pursuant to your request, EEC Environmental (EEC) is pleased to present this proposal for the continued
development and management of the Industrial Pretreatment Program for the City of EI Segundo (City).
This scope of work in this proposal is based on information from the current progress of the City's
program development, discussions with you regarding desired program development, as well as, EEC's
expertise in the development and implementation of industrial pretreatment programs.
This proposal covers the existing scope of work that EEC is currently assisting the City with, and the new
scope identified during the Pretreatment Program development process. Additionally, the scope of work
is intended to cover one year of work for the City. The EEC team is thoroughly familiar with the project
scope of work. The proposal herein is designed to address all items in the scope of work including
program development, inspections, monitoring, permitting, reporting, coordinating and administrative
functions required to support the City.
PROPOSED SCOPE OF WORK
Task 1 Significant Industrial User and Non -FSE Industrial User Inspections
For the one (1) Industrial User (IU), the methodology that will be followed in performing the inspection
is similar to the methodology followed by the U.S. EPA as generally outlined in the U.S. EPA's Control
Authority Pretreatment Audit Checklist and Instructions document dated February 2010. Inspections will
include a visit of the facility, interviews with IU representatives and a review of records. The frequency
of the inspections will be in accordance with the requirements of 40 CFR 403.
As part of the inspections, EEC will review the established procedures and implemented Best
Management Practices (BMP), including internal inspection logs and reports. Based on the results of the
inspections or as requested by the City, EEC will investigate and respond to infractions and complaints.
In the event that inappropriate actions are observed, or evidence of past or present unauthorized
discharges is found, EEC will notify the City and will assist in determining whether or not an enforcement
order is required. In some situations, all that might be required is for EEC to coordinate with the City and
the facility to conduct a follow-up inspection to ensure that the facility is in compliance. After
Agreement No. 5991
Ms. Cheryl Ebert October 7, 2020
conducting inspections, EEC will prepare a draft inspection report for the City's signature and issuance to
the industrial user.
EEC will also inspect all limited industrial users (LIU). EEC will follow similar inspections procedures as
the ones followed for the permitted IU, but will focus more on BMP implementation and employee
training aimed at preventing harmful discharges. If required, EEC will make recommendations to the City
regarding facilities requiring permits or simply additional monitoring including sampling.
Task 2 Permitted Industrial User Sampling
For all permitted IUs, EEC will coordinate annual sampling events in order to monitor the discharge from
each IU. Samples results will be compared with permit limits. Any exceedances will be promptly
reported to the City with recommendations for appropriate follow-up actions.
If required, periodic surveillance monitoring will be conducted as -needed in the sewer system to identify
sources of suspected unauthorized dumping of high strength or pollutant loading that violates the City's
existing wastewater discharge limitation. If a facility is suspected of illicitly discharging into the sewer
system, the matter would be discussed with the City and EEC would recommend the best strategy for
future surveillance monitoring.
Task 3 Annual Permit Preparation
For each IU requiring permitting, EEC will draft wastewater discharge permits for review by the City. EEC
will address comments and edits and will prepare final permits for signature and issuance by the City.
Activities associated with permitting include the collection of general information on the permittee and
verification of the manufacturing and other activities conducted at the facility (typically conducted
during facility inspections).
EEC will develop a Permit Basis Document (PBD) for each new IU and existing PBDs will be reviewed and
revised, if necessary. The PBD is considered the foundation for every wastewater discharge permit and
EEC will provide the level of expertise needed for the adequate identification of all applicable Federal
categorical industrial classifications and of their respective applicable requirements. Permitting activities
for dry cleaners, automotive cleaning facilities, maintenance facilities, and other commercial and light
industrial facility will follow the same level of scrutiny and verification.
Task 4 Reporting
EEC will assist the City in meeting its regulatory reporting including spill reporting, annual reporting,
annual inventory updating, and the Pretreatment Compliance Schedule (PCS) Summary report.
EEC will ensure that all reports are prepared promptly to allow sufficient time for review by the City,
addressing comments by EEC and timely submittal by the City. EEC is aware of the reporting schedule
including the February yearly due date to Los Angeles County, for the annual report, respectively. EEC
will also assist in the publishing of the list of SIUs in significant non-compliance. All required reports will
be provided to the City for review and final signatures and issuance once City's comments are received
and addressed by EEC.
Proposal for Continued Pretreatment Program Development 2 EEC
Agreement No. 5991
Ms. Cheryl Ebert October 7, 2020
Task 5 Pretreatment Program Audit Preparation
PG Environmental, on behalf of the EPA, conducts annual audit of the City of Los Angeles Pretreatment
Program. These audits typically include an in-depth look at two to three member agencies that are
contracted with City of Los Angeles. Based on the previous audit conducted by PG Environmental, it is
EEC's understanding that in 2020 the City of EI Segundo could be subjected to the in-depth audit. To
prepare for this audit, EEC staff reviews the previous in-depth audits conducted by PG Environmental,
the current Pretreatment Program documents to ensure that all program requirements are met, and will
coordinate a site inspection of an industrial user if requested by PG Environmental.
Task 6 Industrial Waste Survey/Industrial Inventory
The existing industrial user listing developed by the City will be maintained and updated by EEC as new
IUs are identified and/or as new survey activities are conducted. EEC will utilize the tools available to
conduct surveys in order to identify new facilities. Examples of tools include business license
applications, changes in sewer service, new tenant improvements and field observations made during
inspections. EEC will submit, on behalf of the City, an updated list of its permitted IUs, which is derived
from the Master Industrial User Tracking List and shows deletions and additions keyed to a previously
submitted list. In addition to the typical business evaluated, EEC will also evaluate the local dental
facilities to determine if they should be permitted under the newly adopted EPA Dental Rules.
Task 7 Enforcement and Public Participation
EEC will review IU self-monitoring reports and will assist the City with all enforcement actions including
verbal and/or written warnings and civil and/or criminal enforcement actions.
In addition, EEC will assist the City in the tracking progress toward compliance once enforcement has
been initiated. EEC will document, in the City database, all communication and will track all actions,
including all verbal or written extensions granted to the IUs, in accordance with the Enforcement
Response Plan (ERP).
Task 8 Sewer Use Ordinance Updates
Based on the recent update to the City of Los Angeles Sewer Use Ordinance, EEC will update the City of
EI Segundo ordinance to align with the requirements of the City of Los Angeles. EEC will also incorporate
the necessary changes to comply with the recommendations provided by PG Environmental during the
recent Pretreatment Program Audit.
Task 9 Enforcement Response Plan Development
EEC will review and update the current Enforcement Response Plan (ERP) (if available). If an ERP is not
available for review, EEC will develop a new ERP. The ERP will be based on the existing procedures for
evaluating and acting upon IU non-compliance that are dictated by the EPA Model Ordinance. EEC will
provide a complete re -write of the ERP including staff responsibilities and notification procedures.
Proposal for Continued Pretreatment Program Development 3 EEC
Ms. Cheryl Ebert
ESTIMATED COST
Assumptions
Agreement No. 5991
October 7, 2020
1. Projected cost estimates are for two years.
2. In addition to the SIU, up to 25 IUs will be inspected.
3. Follow-up inspections of IUs are not included in the scope of this proposal.
4. Cost for sample collection and analyses, by an outside laboratory, is not included in the cost
estimate and would be billed separately.
Cost
Based on the project man-hours, EEC will provide the services described above on a time -and -materials
basis with a not to exceed cost of $24,950. This work will be conducted pursuant to EEC's most current
Fee Schedule and Standard Terms & Conditions (attached). Monthly progress invoices will be submitted
for payment which will be due and payable in net 30 days. This proposed cost is valid for thirty (30) days
after the proposal date. If additional work is requested or due to extenuating circumstance required
outside of the aforementioned scope of work EEC will notify the City for approval prior to proceeding.
Thank you for the opportunity to provide industrial pretreatment services to the City of EI Segundo. EEC
can begin work upon receipt of authorization to proceed. Should there be any questions regarding the
contents of this proposal, please contact me at (714) 667-2300 or jjenkins@eecenvironmental.com.
Sincerely,
EEC Environmental
Joseph Jenkins
Project Regulatory Specialist
Attachments: 1. 2020 Fee Schedule
Proposal for Continued Pretreatment Program Development 4 EEC
ENVIRONMENTAL
2020 Fee Schedule
PERSONNEL CHARGES
The charge for all time required for the performance of
the Scope of Work, including office, field and travel
time, will be billed at the hourly rate according to the
labor classifications set forth below:
Labor Classification Hourly Rate
Jr. Staff Engineer/Geologist/Scientist
$115
Staff Engineer/Geologist/Scientist
$130
Sr Staff Engineer/Geologist/Scientist
$145
Project Engineer/Geologist/Scientist - 1
$170
Project Engineer/Geologist/Scientist - 11
$180
Sr Project Engineer/Geologist/Scientist - 1
$195
Sr Project Engineer/Geologist/Scientist - 11
$215
Principal Geologist
$240
Principal
$240
Project Assistant
$100
Technician
$100
Drafter
$125
Sr Technician
$125
Compliance Inspector
$120
Technician GIS/Technology
$105
Analyst GIS/Technology
$115
Sr Analyst GIS/Technology
$125
Specialist GIS/Technology
$135
Sr Specialist GIS/Technology
$145
Supervisor GIS/Technology
$160
Director/GIS Technology
$175
Construction Technician
$90
Construction Field Supervisor
$110
Construction Manager
$115
Sr Construction Manager
$140
Technical Editor
$110
Emergency response will be charged at a rate of 1.5
times the standard hourly rate.
When EEC Staff appear as expert witnesses at court
trials, mediation, arbitration hearings and depositions,
their time will be charged at 2.0 times the standard rate.
All time spent preparing for such trials, hearings, and
depositions, will be charqed at the standard hourly rate.
2020 Eng Fee Schedule
Agreement No. 5991
Travel
Vehicles used on project assignments will be
charged at $75 per day. Mileage is billed at the
current rate established by the Internal Revenue
Service plus mark up. Per Diem is billed at a unit
cost of $60 per day. Airfare, lodging, rental cars and
associated expenses are billed at cost plus 15%.
Field Eauinment
Field Equipment is billed at standard unit costs. Rate
schedules are available upon request.
Subcontractors and Reimbursables
The costs of subcontractors, materials, equipment
rental and costs incurred will be charged at cost plus
15%.
Other Proiect Charoes
The cost of additional report reproduction and
special project accounting will be billed as
appropriate. Plotting plans are charged by size,
black and white or color, and by the number of
copies supplied.
Shinclina and Postaac
Shipping charges include couriers and the postage
necessary will be charged at cost plus 15%.
Interest Charges
Interest on late payments will be charged at the rate
of 1.5% per month.
Pavment Terms
Net 30 days apply to all work performed and
invoiced unless superseded by a specific executed
contract.
This Fee Schedule is adjusted each subsequent year to reflect the economic changes for the new year.
The new schedule will apply to existing and new assignments,