2020-12-09 Recreation Parks Commission Meeting Agenda - SPCSPECIAL MEETING
AGENDA
Recreation & Parks Commission
Wednesday, December 9, 2020 6:00 p.m.
DUE TO THE COVID-19 EMERGENCY, THIS
MEETING WILL BE CONDUCTED VIA TELECONFERENCE PURSUANT TO THE
GOVERNOR'S
EXECUTIVE ORDER N-29-20 EXECUTIVE ORDER N-29-20
How Can Members of the Public Observe and Provide Public Comments?
• Residents can watch the meeting live via Spectrum Channel 3 and 22, AT&T U -
Verse Channel 99 and/or EI Segundo TV at YouTube.com
• Access remotely via Zoom from a PC, Mac, iPad, iPhone or Android device at URL
https://zoom.us/j/92874871002 or www.zoom.us enter Meeting ID: 928 7487 1002
and Passcode 903484.
• (if you do not wish for your name to appear on the screen, then use the drop-
down menu and click on "rename" to rename yourself "anonymous".
• Join by phone at 1-669-900-9128 and enter meeting ID 928 7487 1002 and
Passcode 903484.
NOTE: Your phone number is captured by the Zoom software and is subject to
the Public Records Act, dial *67 BEFORE dialing in to remain anonymous.(You
need to explain how to remain anonymous by PC also.)
• You will be placed in a "listen only" mode and your video feed will not be shared with
the Commission or public. (Aren't you doing a regular zoom meeting?)
• Do not simultaneously use a microphone through Zoom and a cellphone/telephone,
this combination results in audio problems.
• For electronic public comments on a specific agenda item, submit comments to the
following e-mail address, with a limit of 150 words and accepted up until 30 minutes
prior to the meeting: RECPARKCOMMISSION@elsegundo.org, in the subject line
please state the meeting date and item number. Depending on the volume of
communications, the emails will be read to Council during public communications .
• All written communication, documents, email addresses of attendees captured by
Zoom software will be considered a public document subject to possible posting on
the City's website and are subject to disclosure under the Public Records Act.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact Jackie Day, 524-2881. Notification 48 hours prior to
the meeting will enable the City to make reasonable arrangements to ensure accessibility to
this meeting.
SPECIAL MEETING OF THE RECREATION AND PARKS COMMISSION
Wednesday, December 9, 2020 at 6:00 p.m.
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE — Chairperson Motta
C. ROLL CALL
D. PRESENTATIONS
1 . Recognition of Senior Administrative Specialist Jackie Day in gratitude for 13 years of
service to the City of EI Segundo.
2. Jay Hoeschler and Christopher Hentzen provide a Gateway Committee Update and
Maryam Eskandari and Julia Watson (MIIM Designs) present their revised Gateway
Design Concept.
E. PUBLIC COMMUNICATIONS - (Related to Commission business only and that is within the subject matter
under the jurisdiction of the Commission — 5 minutes per person; 30 minutes total. The Brown Act does not allow the
Commission to take action on any item not on the agenda.)
F. CONSENT CALENDAR
1. APPROVAL OF THE MINUTES of the Recreation and Parks Commission Regular
Meeting of October 21, 2020. (Commission Action Required)
Recommendation: (1 ) Approval; (2) Alternatively, discuss and take other action related
to this item.
G. UNFINISHED BUSINESS
None
H. NEW BUSINESS
1. Discussion and possible action regarding cancellation of the Regular Meeting of the
Recreation & Parks Commission on Wednesday, December 16, 2020. (Commission Action
Required)
Recommendation: (1 ) Approval; (2) Alternatively, discuss and take other action related
to this item.
I. REPORTS
1. REPORTS OF SUBCOMMITTEES
a. Aquatics Subcommittee
b. Gateway Committee
c. Golf Course Subcommittee
d. Transportation Subcommittee — on hold
e. Youth Sports Council
2
2. DEPARTMENT STAFF REPORTS
a. Arecia Hester, Recreation Superintendent
b. Christopher Hentzen, Parks Maintenance Superintendent
3. DEPARTMENT DIRECTOR'S REPORT — Melissa McCollum
J. COMMISSIONERS COMMENTS
Commissioner Watson
Commissioner Stolnack
Commissioner Lubs
Vice Chairperson Davis
Chairperson Motta
K. ADJOURNMENT
Adjourn to the next Regular Meeting on Wednesday, January 20, 2021 at 6:00 p.m. at
City Council Chambers, 350 Main Street, EI Segundo, CA 90245.
Posted by: J. Day
Date: 12-07-20
Time: 4:00 p.m.
CITY OF EL SEGUNDO
RECREATION AND PARKS COMMISSION
MEETING MINUTES
REGULAR MEETING
Wednesday, October 21, 2020, 6:00 p.m.
This meeting was conducted virtually via Zoom conferencing
A. CALL TO ORDER — The meeting of the Recreation and Parks Commission was called to order by
Chairperson Motta at 6:00 p.m. in the City Hall Council Chambers.
B. PLEDGE OF ALLEGIANCE — Led by Chairperson Motta
C. ROLL CALL — via teleconference
Commissioner Kelly Watson
Present
Commissioner Julie Stolnack
Present
Commissioner Dave Lubs
Present
Vice Chairperson Lee Davis
Present
Chairperson Bob Motta
Present
All Commissioners were present via Zoom teleconference
ALSO PRESENT — via teleconference
Melissa McCollum, Director of Library Services and Interim Recreation & Parks Director
Elias Sassoon, Public Works Director
Arecia Hester, Recreation Superintendent
Christopher Hentzen, Parks Superintendent
Jackie Day, Senior Administrative Specialist
D. PRESENTATIONS/INTRODUCTIONS —
1. Melissa McCollum introduced Elis Sassoon, the City's new Public Works Director.
2. Robert Taylor from Flying Trapeze presented information about his trapeze program.
Staff will bring this item back to the Commission with additional information. Chairperson
Motta will let staff decide what information to include.
E. PUBLIC COMMUNICATIONS —
None
F. CONSENT CALENDAR —
1. APPROVAL OF THE MINUTES of the Recreation and Parks Commission Regular
Meeting of August 19, 2020. (Commission Action Required)
4
MOTIONED by Chairperson Motta and SECONDED by Vice Chairperson Davis to approve
the minutes of the August 19, 2020 meeting. MOTION CARRIED 5-0. Voice vote followed.
G. UNFINISHED BUSINESS —
None
H. NEW BUSINESS —
None
I. REPORTS —
1. REPORTS OF SUBCOMMITTEES
a. Aquatics — Vice Chairperson Davis
They will meet with The Plunge contractor soon.
b. Gateway Committee — Commissioner Stolnack
One of the design teams, John from Looking, pulled out of the project. She does not
like the direction the project is going and sent an email to the Gateway Committee
expressing her concerns about the project.
Elias Sassoon said he would give an update on the project at the November 18, 2020
Commission meeting.
c. Golf Course Subcommittee — on hold
d. Transportation Committee — on hold
e. Youth Sports Council — Commissioner Lubs
They have not met but they are focusing on getting the kids back on the fields.
2. DEPARTMENT STAFF REPORTS -
a. Arecia Hester, Recreation Superintendent
• Written report submitted.
• There is a community engagement Zoom meeting tomorrow night at 6:00 p.m.
regarding the Plunge renovation.
b. Christopher Hentzen, Park Maintenance Superintendent
• Written report submitted.
• The Acacia Park contract was approved by council and the work should start in
January.
• West Coast Arborists are scheduled to work in town for the next few weeks.
3. DEPARTMENT DIRECTOR REPORT — Melissa McCollum
• Written report submitted.
• The Teen Center will be used as a Voter Center from 1030 — 11 /3.
• The merger between Recreation and the Library in is progress.
5
J. COMMISSIONER'S COMMENTS —
Commissioner Watson: Welcomed Elias and Melissa; shared information about the
community's Halloween events.
Commissioner Stolnack: Welcomed Melissa and Elias; she received positive input about
Washington Park; suggested a cutout in the fence.
Commissioner Lubs: None
Vice Chairperson Davis: Welcomed Melissa and Elias; would like the Commission to be a part
of the Gateway process; would like an update about the Golf Course.
Chairperson Motta: Thanked Elias and Melissa; thanked Jackie.
K. ADJOURNMENT —
The meeting was adjourned at 7:35 p.m. The next Regular Commission Meeting is scheduled
for Wednesday, November 18, 2020 at 6:00 p.m. in the City Hall Council Chambers, 350
Main Street, EI Segundo, CA, 90245.
6
EL SEGUNDO RECREATION AND PARKS COMMISSION MEETING DATE: December 9, 2020
AGENDA ITEM STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Review and approve the cancellation of the December 16, 2020 Regular Meeting of the Recreation
and Parks Commission. (Fiscal Impact: None)
RECOMMENDED COMMISSION ACTION:
1. Approve the cancellation of the December 16, 2020 Regular Meeting of the Recreation and
Parks Commission; and/or,
2. Alternatively, take other action related to this item.
BACKGROUND & DISCUSSION:
Due to scheduling a Special Meeting of the Recreation and Parks Commission for December 9,
2020 (to consider the Gateway design concept), staff recommends cancellation of the December
16, 2020 Regular Meeting of Recreation and Parks Commission. There are no time -sensitive
agenda items pending.
ATTACHED SUPPORTING DOCUMENTS:
None
ORIGINATED:
Jackie Day, Senior Administrative Specialist
REVIEWED BY:
Melissa McCollum, Interim Recreation & Parks Director
DATE: December 9, 2020
DATE: December 9, 2020
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SUBJECT
CITY OF EL SEGUNDO
RECREATION & PARKS DEPARTMENT
INTER -DEPARTMENT CORRESPONDENCE
December 9, 2020
Recreation and Parks Commission
Arecia Hester, Recreation Superintendent
Recreation Division Report
Ao u ati cs-
The Plunge continues to be closed through the COVID-19 pandemic.
"Please see attached report to review aquatic center activity.
Joslvn Center- October
Outreach volunteers helped deliver a total of 519 meals in the month of November.
Average deliveries per day: 20
Transportation
Dr. Dial -A -Ride- October
1.1
Farmers Market
Farmers Market has been back on track and slowly growing. There were approximately 450 visitors attending the
market during the month of Novvember.
The EI Segundo Skate Park continues to operate as a staffed facility on a reservation basis with COVID-19
guidelines and procedures in place. The skate park transitioned to winter hours in November, which are Monday
through Friday, 2pm to 6pm and Saturdays, 10am to 6pm. For the month, the skate park brought in a total of $390
from individually purchased reservations.
November Skate Park November Revenue from Skate Park
Reservations Reservations
462 $390
(Approx. 26 Paid Reservations)
Turkev Hunt
The Turkey Hunt virtual scavenger hunt took place during the ESUSD Thanksgiving Break Saturday, November 20
through Tuesday, November 23. Each day, a hunt for the hidden prize "turkey" was initiated with the first clue
posted on the EI Segundo Recreation and Parks Instagram account. The first clue led participants to a park
location in EI Segundo to retrieve the second clue, which then led them to the final location of the hidden "turkey".
The first person or household who found the hidden turkey and turned it into Recreation Staff won a special prize.
This activity was a spinoff of the successful "Ghoul Hunt" that took place in October, and garnered even more
participation from the community with about 15 households and individuals participating in the hunt per day. All
prizes were claimed quickly each day by the eager hunters.
Activities for December Holidav Celebrations!
1. Holiday Hustle Aquatics Swim
2. Lighting in Library Park/Gingerbread Theme
3. City Hall Holiday Tree
4. EI Segundo Letters to Santa
5. Library Ugly Sweater Window Display
6. Santa Gram supported by PTA
7. House Decorating Contest supported by EI Segundo Rotary
Virtual Recreation
The Recreation and Parks Department continues to post videos twice a week on the EI Segundo Media YouTube
channel that feature DIY crafts and activities for kids to engage in while staying safer at home. The videos are
created by the department's very own Recreation Leaders and will continue to be posted through December. A
special thank you and "job well done" goes out to many part-time staff that have been involved in this project, and
these staff include: Kamille Patterson -Gregory, Aiyana Verfaille, Terrence Wilson, Ryan Booker, and Leah
Harrison. Since the launch of fall and winter virtual recreation videos, there have been seven videos posted that
have received 170 views collectively.
Sports
For the month of November, we continued to make reservation for brick and mortar fitness businesses; Studio
Pilates and Yoga Bliss. Reserving the Lawn Bowling Green and Skate Circle 4 — 5 times a week for their use. The
City Manager has amemded the order and is now allowing permits for use of the park for fitness.
Under new LA County guidelines, EI Segundo has enforced the following:
1. Shared outdoor facilities remain open for individuals and/or members from the same household to use.
Physical distancing and face covering are required at all times, even while participating in an activity
2. Shared outdoor facilities to remain open: Parks, Tennis Courts, Pickleball Courts, Basketball Courts,
Paddle Tennis Courts and Skate Park
3. Playgrounds have been closed at all parks
Social Media Stats-
Facebook — October 2020 —25 New Followers, 2643 Followers
Instagram — October 2020 — 112 New Followers, 1789 Followers
El Segundo
MC&PARKS" AQUATICS CENTER November Report
We Engage... We Inspire... Wer 1 -1. -
Water Aerobics $ Number of Participants
Water Aerobics was on the verge of having it's best month yet! The class was consistently reaching high participation numbers in both
classes per day. Unfortunately, the class experienced a few hiccups. The class was effected November 9th through 17th due to extreme cold
temperatures in the little pool becuase of a broken heater. Then, on November 30th, the new stay at home health order came out and
resulted in the cancellation of the class. The water aerobics participants can't wait until they can take their class again!
Water Aerobics
November Registered $2,102.00 465
Totals $2,102.00 465
Public Lap Swimming $ Number of Customer Lane Reservations
Reservations are still booking like crazy! On November 7th the Aquatics Center was hit by hail and high winds which caused some lap
swimmer cancellations. When staff arrived to the pool the next day, the heaters in both pools were out and needed maintenance. The
competition pool temperature was effected through November 11th and the instructional pool was effected through the 17th. The low
temperature in the pools caused quite a bit of lane reservation cancellations.
November Lap Swimming $4,782.00 3557
Totals $4,782.00 3557
Family Swim Number of Families $ Number of Individual Participants
Due to the cooler weather and school, family swim is not seeing as high of participation numbers. The program numbers were especially
effected due to the cancellation of instructional pool family swims from November 8th -17th because oft he broken heater. Family swim is
also not able to continue from November 30th on due to the current Safer at Home Health Officer Order.
November Family Swim 115 $1,608.00 416
Totals 115 $1,608.00 416
Annual Membership Sales at the Aquatics Center
$
Memberships sold
Wiseburn ReclDs
Adult ID
$75.00
5
Wiseburn ReclDs
Senior ID
$5.00
1
Wiseburn ReclDs
Youth ID
$0.00
0
EI Segundo Rec IDs
Adult ID
$150.00
10
El Segundo ReclDs
Senior ID
$20.00
4
Totals
$250.00
20
Membership Sales
Passes Purchased to use towards Lane Rentals
Punch Passes
10 Punch Pass
$1,142.88
30
20 Punch Pass
$1,472.15
20
30 Punch Pass
$3,590.17
36
Membership Passes
30 Day
$660.00
17
90 Day
$160.00
1
Annual
$200.00
1
Totals
$7,225.20
105
Permit Groups Short
Lane Hours
$
Estimated Participants (4 per lane)
This is the first month with the updated Master Fee Schedule. Lane rentals were increased
by about $0.50 per lane per hour. Instructional
Pool lane rentals were greatly effected during this month with the heater
problems mentioned above.
Alpha
1027.50
$7,763.13
4110
Beach Cities
1480.50
$11,253.88
5922
SCAQ
531.00
$5,575.50
2124
South Bay United
672.00
$2,349.00
2688
Tower 26
314.00
$3,297.00
1256
Trojan
547.50
$2,587.25
2190
Coastal
67.50
$580.50
270
Totals
4640.00
$33,406.26
18560.00
Total Revenue Estimated Amount of Visitors in Nov.
$49,373.46 22998.00
`Nl
CITY OF EL SEGUNDO
RECREATION & PARKS DEPARTMENT
'El Segundo 's Backyard"
INTER -DEPARTMENT CORRESPONDENCE
DATE December 9, 2020
TO Recreation and Parks Commission
FROM Christopher Hentzen, Park Maintenance Superintendent
SUBJECT Parks Division Report
Parks, Proiects, Improvements
• The Downtown District flower basket poles are currently being refurbished.
The flower baskets have arrived to the Facility Yard for planting. Flower
baskets are being installed.
• Routine maintenance continues throughout the parks.
• Hockey Rink and Acacia Park contracts are in the processing stage.
• The Softball Bleacher project is in the city plan checking process.
• Holiday decorations installed at City Hall and Library Park
Tree Report
• The city tree crew planted 17 replacement trees throughout the city including
several new trees at Library Park.
• West Coast Arborist completed several tree removals and is currently
trimming throughout the city.
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[ CITY OF EL SEGUNDO
[L SfGl1H RECREATION & PARKS DEPARTMENT
•C E N'E'E Nff l a E• INTER -DEPARTMENT CORRESPONDENCE
DATE: December 7, 2020
TO: Recreation and Parks Commission
FROM: Melissa McCollum, Interim Recreation & Parks Director
SUBJECT: Department Status Report
COVID-19 Update: Targeted Safer at Home Order (LA County) and Regional Stay at Home Order (CA)
The City of EI Segundo made additional modifications to recreational amenities on November 30, 2020 and
December 7, 2020 to adhere to new LA County and State public health orders. Temporary restrictions follow:
• Shared outdoor facilities remain open (parks, tennis courts, pickleball courts, Skate Park, and Golf
Course) for individuals and members from the same household only. Physical distancing and face
coverings are required. No group gatherings.
• Playgrounds are closed.
• Swimming pool activities are limited to outdoor lap swim only.
• Team sports are prohibited unless with members from the same household.
• All operations will be closed from 10 PM -5 AM.
The new orders, aimed at curbing the alarming surge in COVID-19 cases, advise residents to stay at home as
much as possible and to always wear a face covering when outside the house and around others.
Reorganization
The City Council adopted a resolution and introduced an ordinance amending the EI Segundo Municipal Code to
reflect changes to the City's internal organization on November 3, 2020, including establishment of a new
Community Services Department that merges the Recreation and Parks Department and Library Services
Department. Parks Maintenance transfers to the Public Works Department and Golf Course Management
transfers to the Finance Department. A second reading of the ordinance was approved on November 17, 2020.
Changes to the Municipal Code are effective December 17, 2020.
Recreation & Parks Needs Assessment RFP
The City Council authorized staff to conduct a Recreation & Parks Needs Assessment prior to renovating the EI
Segundo Teen Center on February 18, 2020 using up to $50,000 from $800,000 appropriated in the FY 2019-
2020 General Fund Capital Improvement Program (CIP) Budget to pay for the Teen Center Renovation planning,
design, and construction phases.
The Community Services Department in coordination with the Public Works Department plans to issue the
attached Recreation & Parks Needs Assessment RFP on December 10, 2020. The scope of services for the
project will include the following components:
• Public Engagement & Visioning
• Recreation & Parks Trend Analysis
• Recreation Programming Analysis
• Assessment & Conceptual Visions (special attention to Teen Center/Skate Park Complex, Recreation
Park facilities, and ADA accessibility)
• Funding & Fiscal Analysis
12
• Implementation Strategy for short (5 years), medium (10-15 years), and long-term (20 years) project and
program goals
Project Schedule
December 10, 2020
January 7, 2021 @ 5:OOpm
January 14, 2021 @ 5:OOpm
January 21, 2021 @ 11:OOam
January/February 2021
February 2021
rebruary 17, 2021
March 2, 2021
April 5, 2021
RFP Release Date
Deadline to Submit Questions
City Responses to all Questions posted on City Website
Proposals Due
City Review and Interviews of Qualified Consultants
Selection of Consultant
Presentation to Recreation and Park Commission
Presentation to Council
Commence Project
Outdoor Fitness Instruction
An amendment to Administrative Order No.2 signed by City Manager Scott Mitnick on December 1, 2020 permits
individual personal trainers in addition to brick -and -mortar gyms to utilize space at Recreation Park during the
COVID-19 health emergency for outdoor finess classes. Details about the permit process are available at
https://www.elsequndo.orci/home/showdocument?id=2421.
Agenda Forecast
Upcoming Recreation and Parks Commission agenda items include an Aquatics Report for 2019-2020, Urho
Saari Swim Stadium Needs Assessment Report, and further consideration of the EI Segundo Trapeze proposal
for Recreation Park.
Jackie Day's Retirement
Congratulations to Senior Administrative Assistant Jackie Day on her upcoming retirement. We are grateful for
her positivity and professionalism during her 13 years of service for the City of EI Segundo.
Happy Holidays!
Thank you to the many service organizations, businesses, volunteers, and City staff members who are joining
together to help EI Segundo celebrate December holidays in a wide variety of fun, innovative, and safe ways.
Thanks to all members of the Recreation & Parks Commission for another year of service to the City of EI
Segundo. Best wishes for a happy and safe holiday season!
13
ELSEGUNDO
COMMUNITY SERVICES
RECREATION & PARKS NEEDS ASSESSMENT
DRAFT FOR REC & PARKS COMMISSION
REQUEST FOR PROPOSALS NO. 20-05
DECEMBER 10, 2020
The City of EI Segundo invites qualified and experienced facilities, operations, and parks planning consultants to submit a
sealed proposal to provide consultant services related to development of a Recreation & Parks Needs Assessment and Plan
of Action for EI Segundo, CA.
Six (6) hard copies and one (1) electronic copy of the sealed proposal are due to the Citv Clerk by:
11:00 a.m. PST, January 21, 2021
City of EI Segundo
350 Main Street Room No.5 (City Clerk's Office)
EI Segundo, CA 90245
Late proposals will not be accepted
14
Section 1: Introduction, Background, and Project Description
The City of EI Segundo seeks to develop a collaborative, community -supported Recreation & Parks Need Assessment and
Plan of Action (Plan) that outlines how to best meet the future parks, trails, open space, and recreational needs of its citizens,
and builds economic and cultural value. The Plan will provide a clear vision supported by goals, policies, and objectives that
give direction to the City's boards, commissions, and staff for development, redevelopment, expansion, and enhancement
of EI Segundo's parks and recreation programs and assets. The Plan will help guide City goals and priorities for the next
twenty years or more.
The consultant firm will report to the Community Services Director Melissa McCollum. Any questions regarding this RFP may
be emailed to mmccollum@else2undo.orR no later than 5:00 p.m. PST, January 7, 2021.
The scope of professional services to be provided shall include the completion of the tasks described herein, as well as
other elements or modifications which may be agreed upon through the request for proposal process. All services shall
be provided in accordance with the City's standard Professional Services Agreement which is provided as Attachment A.
Citv Profile
The City of EI Segundo was incorporated in 1917 and has a long history as an economic powerhouse within South Bay
communities of the Los Angeles Basin. The City earned its name as the home of Standard Oil's second refinery in California,
which dates back to 1911. The City is now home to approximately 17,000 residents, and an estimated 70,000 people work
within the City. The EI Segundo Unified School District's two elementary schools, middle school, and high school serve 3500
students.
EI Segundo has a friendly, small town charm and offers beautiful residential neighborhoods, a vibrant downtown, and
unrivaled connectivity and access to the greater Los Angeles region, Los Angeles International Airport, and Pacific Ocean in
addition to fifteen parks, five Community Services buildings, and numerous sports fields, basketball courts, tennis, pickleball,
racquetball, and volleyball courts, pools, a Skate Park, and an outdoor hockey rink.
The City of EI Segundo prides itself on its community focus and high quality of life.
Communitv Services Department Overview
The EI Segundo Community Services Department provides opportunities for EI Segundo residents of all ages to participate in
a multitude of classes, programs, events and other experiences throughout its parks, fields, and facilities. The Community
Services Division works in cooperation with residents, community partners, and other City departments to deliver superior
services and programs in a professional, proactive, and cost-effective manner.
Examples include:
• Over 1,000 recreational classes annually
• Low- and no -cost programming for all ages
• Large-scale special events, including Citywide celebrations
• Access to recreational facilities, including
o Recreation Center (George E. Gordon Clubhouse)
o Senior Center (Joslyn Center)
o Teen Center
o Administrative/Rec Park Building (Checkout Building)
o Camp Eucalyptus
o Two Aquatics facilities (under Joint Use Agreements with school districts) and an additional outdoor pool
o Skate Park
o Indoor and outdoor rental facilities
o Lighted and unlighted sports fields, basketball courts, outdoor hockey rink, racquetball courts, volleyball
courts, and tennis courts (some governed by Joint Use Agreements)
0 15 Parks 15
The dedicated Recreation workforce is composed of 10 full-time employees and more than 100 part-time and seasonal
employees who are enthusiastic about supporting community wellbeing in EI Segundo.
Proiect Background
The EI Segundo City Council approved an internal reorganization in November 2020. Changes include a restructuring of
departments, department name changes, and consolidation of functions. The goal is to close gaps in service, reduce
redundancies, improve accountability, and deliver exceptional customer service. The changes will allow the City to address
the growing and evolving needs of residents and business owners. The City's new Community Services Department
combines recreation services, the public library, and cultural arts.
The City of EI Segundo has not developed a comprehensive Recreation and Parks Master Plan in the past. Now is a great
opportunity to conduct a detailed needs assessment and develop a community and data driven Plan of Action for the
Community Services Department with the purpose of providing guidance to the City for the organized and structured
development of the City's parks, open spaces, and recreational facilities, and related programs and services.
The Community Services Needs Assessment and Plan will reflect community needs, address aging infrastructure, serve as a
planning document for Capital Projects, help prioritize needs, and ensure support for City of EI Segundo parks and
recreational facilities for years to come.
Section 2: Scope of Services
The scope of services for this project will include the following components:
Public Engagement & Visioning
This phase shall be an all-inclusive process to determine the recreation and parks needs and values of the community,
producing a guiding vision and themes for the Plan. A variety of formats, such as web, social media, participatory workshops
and charrettes and road show presentations should be utilized. Facilitating participation by underrepresented populations
(children and young adults, ethnic and racial minorities, low -to -moderate income residents, and older adults) should
receive attention.
Recreation & Parks Trend Analvsis
The consultant will produce an analysis of current and projected recreation and parks trends and how these should inform
City policy. The focus should be determining if EI Segundo's current recreation and parks infrastructure facilitates the types
of uses and activities desired by current and potential users. The analysis should account for both City demographics and
broader national and regional trends in the industry.
Recreation Programming
Complementing the trend analysis should be a comprehensive review of City recreation programming. The review should
provide an overview of existing programming and comparison to similar communities. Given current and projected trends
and public feedback, deficiencies or gaps in programming should be identified as should EI Segundo's strengths and unique
opportunities.
Assessment & Conceptual Visions
Building off existing and new inventory and assessment work, the consultant should develop a conceptual vision for the
City's system of parks and recreational assets. This phase shall include site analysis, assessment of existing facilities, and
identification of potential opportunities. Conceptual illustrations/visualizations shall be produced to articulate possible
future visions for selected parks, facilities, and areas of opportunity. In particular, special attention should be paid to the
Teen Center/Skate Park Complex. The .55 acre property currently contains the following three uses: 1) a 5,480 square foot
Teen Center building, 2) outdoor basketball court, and (3) outdoor Skate Park.
Additionally, the plan should address ADA accessibility with estimated costs and a priority list for improvements as well as
detailed descriptions of recommended capital improvements and associated cost estimates. Where applicable, the plan
should also include estimates of significant ongoing maintenance costs necessitated by the recommended capital
improvements. While all assets should be addressed, additional attention and detail should be given to RecreatiA Park
which has a high density of both recreational assets and opportunities.
Funding & Fiscal Analysis
A review of City parks and facilities spending should be conducted to identify gaps between community desires and
available resources. The consultant should explore the feasibility of alternate revenue models, potential efficiencies,
available grants, fundraising, or other methods. The consultant should account for the cost of their capital improvement
recommendations and a strategy for funding. Additionally, the consultant should address the potential economic impact of
recommended actions.
Implementation StrateRv
The Plan will be a long-range policy document guiding City decisions on parks, recreational programming, and capital
improvements. The consultant should include prioritization of recommendations and suggested responsible parties, a
timeline for implementation, and suggested benchmarks for measuring progress and outcomes.
Proposals should address each of the above components and describe their approach and capacity to execute them,
including applicable examples from previous projects.
The City views itself as an active partner in the Plan process. The staff will guide the selected Consultant by providing
direction, data, logistical, and other support as needed.
Recommendations
Recreation & Parks Needs Assessment and Plan — Analyze all information gained from the previous tasks and
synthesize into a comprehensive report. Develop short (5 years), medium (10-15 years), and long-term (20 years)
project and program goals.
Presentations to the City & Advisory Groups
Present Draft Needs Assessment and Plan document to the Project Team for two rounds of review and comment
prior to further presentations. Present revised draft to other stakeholders, including Executive and Department
staff and the Recreation & Parks Commission. Present final draft of the Needs Assessment and Plan to the City
Council for review, comment, and final direction.
Final Report
Provide electronic and hard copies of all findings at end of Assessment and Analysis phases.
Preparation of Final Document
The adopted Recreation & Parks Needs Assessment and Plan shall be provided in hard and digital copy for internal
review. The document shall be produced in such a manner as to easily allow updates and up to two rounds of
revisions to the document. All data, information, materials, and work produced including final text, maps, and
graphics including all digital files shall become sole property of the City of EI Segundo.
Review and Adoption
Attend Committee, Commission, and City Council meetings as needed in regards to the review and adoption of the
Recreation & Parks Needs Asssessment and Plan.
Section 3: Administration and Management
The consultant will provide a detailed plan for project management, communication/coordination, and quality control to
ensure successful and timely completion of the contract documents. The consultant shall submit progress reports with
each monthly invoice. It is very important that the consultant strictly adheres to the schedule for the project and ensures
timely completion. The work shall commence upon the issuance of a Notice to Proceed, anticipated to be on or about April
2021.
The consultant shall attend designated EI Segundo Recreation and Parks Commission, EI Segundo City Council, and/or other
public meetings through all phases of this project until final completion. For the purpose of the proposal, include adequate
number of meetings with City staff (Community Services and Public Works) and with stakeholders needed to complete the
project.
Section 4: Proposal
The proposals, at a minimum, should include the following information:
A. Cover Letter including the name of the main contact and their contact information including name, title, address, phone
number and email address.
B. Proiect Proposal including consultant's understanding of the project and a description of how the consultant will
approach the project with specific milestones and deliverables as outlined in this RFP. Any issues and challenges that may
be encountered shall be provided in this section.
C. Qualifications demonstrating firm's expertise in successfully managing projects of this size and type as described,
including work for municipal agencies. Include references.
D. Personnel and Proiect Management including a list of key project staff and their qualifications, including sub -consultants,
if any, to be retained by the consultant. Include an organization chart of the proposed project team. Include a statement
committing the Project Manager to the entire project from start-up to completion, noting workload and availability.
E. Scope of services to be provided with a breakdown of different tasks.
Fee for Services including a fee breakdown by task. The fee shall be a not -to -exceed amount, including the estimated "other
direct costs" such as travel, mileage and reproduction. The Fee Proposal will include raw and loaded rates, noting overhead
and profit percentages, and must be submitted with the proposal in a separate sealed envelope.
G. Proposed schedule to provide the consultant services starting from the date of receipt of a Notice to Proceed from the City.
The schedule should allow for review time for impacted agencies/parties.
H. Statement of Acceptance that consultant is agreeable to execute the enclosed Professional Services Agreement
(Attachment A: Sample Professional Services Agreement), to provide proof of insurance as noted in the agreement and to
obtain and maintain a City Business License for the duration of the consultant services.
Section 5: Selection Process
Consultant selection will be made by City staff based on content within the submittals with an emphasis on consultant's
qualifications, project understanding, professional experience, community engagement plan, project deliverables, and ability
to meet all aspects of the scope of work. The City will also evaluate based on results of reference checks, project schedule,
and proposal fee and rate schedule.
The City reserves the right to select any consultant to complete the services described in this RFP and may elect to hold
in-person interviews for final selection.
The Community Services Department will make a recommendation to the City Council regarding the award of a
contract based upon the department's evaluation. The City reserves the right to reject any or all proposals, in whole
or part, to waive any informality in any proposal, and to accept the proposal which, in its discretion, is in the best
interest of the City.
The successful consultant is selected by the City Council acting within its sole discretion. The City Council is u nder no
obligation to contract with any consultant.
Proposals shall remain effective for ninety (90) days beyond the submittal deadline. All documents, drawings, and findings
that are associated with this project shall be the property of the City of EI Segundo.
To be considered, proposers must submit six (6) hard copies and one (1) electronic copy of their proposal in a sealed
envelope with the name and address of the company submitting the proposal and it should be clearly marked wifA the
words "Request for Proposal #20-05" and the title "Professional Consulting Services /Recreation & Parks Needs
Assessment" no later than 11:00 A.M. PST on January 21, 2021 to:
Office of the City Clerk
City of EI Segundo
350 Main Street Room No.S
EI Segundo, CA 90245-3813
All submittals received after the scheduled submittal deadline will not be accepted and can be returned unopened at
Proposer's expense.
If you need additional information, please contact Melissa McCollum at 310-524-2730 or mmccollum@elsegundo.org.
Proiect Schedule
The City reserves the right to make changes to the project schedule, but plans to adhere to the implementation of this
proposal process as follows:
Project Schedule
December 10, 2020
January 7, 2021 @ S:OOpm
January 14, 2021 @ 5:00 pm
January 21, 2021 @ 11:OOam
1lanuary/February 2021
February 2021
February 17, 2021
March 2, 2021
April 5, 2021
RFP Release Date
Deadline to Submit Questions
City Responses to all Questions posted on City Website
Proposals Due
City Review and Interviews of Qualified Consultants
Selection of Consultant
Presentation to Recreation and Park Commission
Presentation to City Council
Commence Project
19
APPENDIX A:
DRAFT PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF EL SEGUNDO AND
This AGREEMENT is made and entered into this day of , 201_, by and
between the CITY OF EL SEGUNDO, a municipal corporation and general law city ("CITY") and
[name] [type of organization) ("CONSULTANT"). The parties
agree as follows:
1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work listed in the
SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by the terms
and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to
exceed dollars ($ ) for CONSULTANT's services.
CITY may modify this amount as set forth below. Unless otherwise specified by
written amendment to this Agreement, CITY will pay this sum as specified in the
attached Exhibit 'A" which is incorporated by reference.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit "_," which is
incorporated by reference.
B. CONSULTANT will, in a professional manner, furnish all of the labor, technical,
administrative, professional and other personnel, all supplies and materials,
equipment, printing, vehicles, transportation, office space and facilities, and all
tests, testing and analyses, calculation, and all other means whatsoever, except
as herein otherwise expressly specified to be furnished by CITY, necessary or
proper to perform and complete the work and provide the professional services
required of CONSULTANT by this Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT will use
the appropriate generally accepted professional standards of practice existing at the time of
performance utilized by persons engaged in providing similar services. CITY will continuously
monitor CONSULTANT's services. CITY will notify CONSULTANT of any deficiencies and
CONSULTANT will have fifteen (15) days after such notification to cure any shortcomings to
CITY's satisfaction. Costs associated with curing the deficiencies will be borne by
CONSULTANT.
4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT
must submit a detailed invoice to CITY which lists the hours worked and hourly rates for each
personnel category and reimbursable costs (all as set forth in Exhibit "_") the tasks performed,
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the percentage of the task completed during the billing period, the cumulative percentage
completed for each task, the total cost of that work during the preceding billing month and a
cumulative cash flow curve showing projected and actual expenditures versus time to date.
5. NON -APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for
current services are within the current budget and within an available, unexhausted and
unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient
funds for payment of CONSULTANT services beyond the current fiscal year, this Agreement will
cover only those costs incurred up to the conclusion of the current fiscal year.
6. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has:
Carefully investigated and considered the scope of services to be
performed;
Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that CONSULTANT
has or will investigate the site and is or will be fully acquainted with the conditions
there existing, before commencing the services hereunder. Should
CONSULTANT discover any latent or unknown conditions that may materially
affect the performance of the services, CONSULTANT will immediately inform
CITY of such fact and will not proceed except at CONSULTANT's own risk until
written instructions are received from CITY.
7. TERM. The term of this Agreement will be from , to
Unless otherwise determined by written amendment between the parties, this Agreement will
terminate in the following instances:
A. Completion of the work specified in Exhibit "A";
B. Termination as stated in Section 15.
8. TIME FOR PERFORMANCE.
A. CONSULTANT will not perform any work under this Agreement until:
CONSULTANT furnishes proof of insurance as required under Section 22
of this Agreement; and
CITY gives CONSULTANT a written notice to proceed.
B. Should CONSULTANT begin work on any phase in advance of receiving written
authorization to proceed, any such professional services are at CONSULTANT's
own risk.
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9. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond CONSULTANT's
control, CITY may grant a time extension for the completion of the contracted services. If delay
occurs, CONSULTANT must notify the Manager within forty-eight (48) hours, in writing, of the
cause and the extent of the delay and how such delay interferes with the Agreement's schedule.
The Manager will extend the completion time, when appropriate, for the completion of the
contracted services.
10. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main body
of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes any
conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order in
which the Exhibits appear below:
A. Exhibit: —Scope of Work.
B. Exhibit: —Budget
C. Exhibit: _ Proposal for Services
11. CHANGES. CITY may order changes in the services within the general scope of this
Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the
contract time will be adjusted accordingly. All such changes must be authorized in writing,
executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the
services will be determined in accordance with written agreement between the parties.
12. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer
Identification Number.
13. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and maintain
during the term of this Agreement, all necessary permits, licenses, and certificates that may be
required in connection with the performance of services under this Agreement.
14. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by
CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights
CITY may have under this Agreement or of any cause of action arising from CONSULTANT's
performance. A waiver by CITY of any breach of any term, covenant, or condition contained in
this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any
other term, covenant, or condition contained in this Agreement, whether of the same or different
character.
15. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any time
with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's mutual
consent. Notice will be in writing at least thirty (30) days before the effective
termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately cease
performance under this Agreement unless otherwise provided in the termination
notice. Except as otherwise provided in the termination notice, any additional work
performed by CONSULTANT after receiving a termination notice will be performed
at CONSULTANT's own cost; CITY will not be obligated to compensate
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CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data, studies,
surveys, drawings, maps, reports and other materials prepared by CONSULTANT
will, at CITY's option, become CITY's property, and CONSULTANT will receive
just and equitable compensation for any work satisfactorily completed up to the
effective date of notice of termination, not to exceed the total costs under Section
1(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may procure
on its own terms services similar to those terminated.
F. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this Section.
16. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models,
photographs and reports prepared by CONSULTANT under this Agreement are CITY's property.
CONSULTANT may retain copies of said documents and materials as desired but will deliver all
original materials to CITY upon CITY's written notice. CITY agrees that use of CONSULTANT's
completed work product, for purposes other than identified in this Agreement, or use of incomplete
work product, is at CITY's own risk.
17. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service under
this Agreement, no copies, sketches, or graphs of materials, including graphic art work, prepared
pursuant to this Agreement, will be released by CONSULTANT to any other person or public CITY
without CITY's prior written approval. All press releases, including graphic display information to
be published in newspapers or magazines, will be approved and distributed solely by CITY, unless
otherwise provided by written agreement between the parties.
18. INDEMNIFICATION.
A. CONSULTANT agrees to the following:
Indemnification for Professional Services. CONSULTANT will save
harmless and indemnify and at CITY's request reimburse defense costs for
CITY and all its officers, volunteers, employees and representatives from
and against any and all suits, actions, or claims, of any character whatever,
brought for, or on account of, any injuries or damages sustained by any
person or property resulting or arising from any negligent or wrongful act,
error or omission by CONSULTANT or any of CONSULTANT's officers,
agents, employees, or representatives, in the performance of this
Agreement, except for such loss or damage arising from CITY's sole
negligence or willful misconduct.
Indemnification for other Damages. CONSULTANT indemnifies and holds
CITY harmless from and against any claim, action, damages, costs
(including, without limitation, attorney's fees), injuries, or liability, arising out
of this Agreement, or its performance, except for such loss or damage
arising from CITY's sole negligence or willful misconduct. Should CITY be
named in any suit, or should any claim be brought against it by suit or
otherwise, whether the same be groundless or not, arising out of this
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Agreement, or its performance, CONSULTANT will defend CITY (at CITY's
request and with counsel satisfactory to CITY) and will indemnify CITY for
any judgment rendered against it or any sums paid out in settlement or
otherwise.
B. For purposes of this section "CITY" includes CITY's officers, officials, employees,
agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will survive
termination of this Agreement.
D. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 22, and any approval of said
insurance by CITY, are not intended to and will not in any manner limit or qualify
the liabilities and obligations otherwise assumed by CONSULTANT pursuant to
this Agreement, including, without limitation, to the provisions concerning
indemnification.
19. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's
written approval are prohibited and will be null and void.
20. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will
act as an independent contractor and will have control of all work and the manner in which it is
performed. CONSULTANT will be free to contract for similar service to be performed for other
employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY
and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY
provides for its employees. Any provision in this Agreement that may appear to give CITY the
right to direct CONSULTANT as to the details of doing the work or to exercise a measure of
control over the work means that CONSULTANT will follow the direction of the CITY as to end
results of the work only.
21. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with respect to
all services and matters covered under this Agreement. CITY will have free access at all
reasonable times to such records, and the right to examine and audit the same and to make
transcript therefrom, and to inspect all program data, documents, proceedings and activities.
CONSULTANT will retain such financial and program service records for at least three (3) years
after termination or final payment under this Agreement.
22. INSURANCE.
A. Before commencing performance under this Agreement, and at all other times this
Agreement is effective, CONSULTANT will procure and maintain the following
types of insurance with coverage limits complying, at a minimum, with the limits
set forth below:
Twe of Insurance Limits
Commercial general liability: $2,000,000
Professional Liability $2,000,000
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Business automobile liability $1,000,000
Workers compensation Statutory requirement
B. Commercial general liability insurance will meet or exceed the requirements of the
most recent ISO -CGL Form. The amount of insurance set forth above will be a
combined single limit per occurrence for bodily injury, personal injury, and property
damage for the policy coverage. Liability policies will be endorsed to name CITY,
its officials, and employees as "additional insureds" under said insurance coverage
and to state that such insurance will be deemed "primary" such that any other
insurance that may be carried by CITY will be excess thereto. Such endorsement
must be reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such
insurance will be on an "occurrence," not a "claims made," basis and will not be
cancelable or subject to reduction except upon thirty (30) days prior written notice
to CITY.
C. Professional liability coverage will be on an "occurrence basis" if such coverage is
available, or on a "claims made" basis if not available. When coverage is provided
on a "claims made basis," CONSULTANT will continue to renew the insurance for
a period of three (3) years after this Agreement expires or is terminated. Such
insurance will have the same coverage and limits as the policy that was in effect
during the term of this Agreement and will cover CONSULTANT for all claims made
by CITY arising out of any errors or omissions of CONSULTANT, or its officers,
employees or agents during the time this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00
01 06 92, including symbol 1 (Any Auto).
E. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance
evidencing maintenance of the insurance required under this Agreement and such
other evidence of insurance or copies of policies as may be reasonably required
by CITY from time to time. Insurance must be placed with insurers with a current
A.M. Best Company Rating equivalent to at least a Rating of "A:VII."
F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance
required by this Agreement, CITY may obtain such coverage at CONSULTANT's
expense and deduct the cost of such insurance from payments due to
CONSULTANT under this Agreement or terminate pursuant to Section 155.
23. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written approval to
use any consultants while performing any portion of this Agreement. Such approval must approve
of the proposed consultant and the terms of compensation.
24. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the status on
the project, which will include a schedule update and a short narrative description of progress
during the past month for each major task, a description of the work remaining and a description
of the work to be done before the next schedule update.
25. NOTICES. All communications to either party by the other party will be deemed made when
received by such party at its respective name and address as follows:
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If to CONSULTANT:
[Name]
[address]
Attention:
Phone:
Email:
If to CITY:
City of EI Segundo
350 Main Street
EI Segundo, CA
Attention:
Phone:
Email:
Any such written communications by mail will be conclusively deemed to have been received by
the addressee upon deposit thereof in the United States Mail, postage prepaid and properly
addressed as noted above. In all other instances, notices will be deemed given at the time of
actual delivery. Changes may be made in the names or addresses of persons to whom notices
are to be given by giving notice in the manner prescribed in this paragraph.
26. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and
regulations including, without limitation, CITY's conflict of interest regulations.
27. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained
any company or person, other than CONSULTANT's bona fide employee, to solicit or secure this
Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any
company or person, other than CONSULTANT's bona fide employee, any fee, commission,
percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award
or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may
rescind this Agreement without liability.
28. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for
the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There
will be no incidental or other beneficiaries of any of CONSULTANT's or CITY's obligations under
this Agreement.
29. INTERPRETATION. This Agreement was drafted in and will be construed in accordance with
the laws of the State of California, and exclusive venue for any action involving this agreement
will be in Los Angeles County.
30. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state, and local
laws applicable to this Agreement.
31. ENTIRE AGREEMENT. This Agreement, and its Exhibit(s), sets forth the entire
understanding of the parties. There are no other understandings, terms or other agreements
expressed or implied, oral or written. This Agreement will bind and inure to the benefit of the
parties to this Agreement and any subsequent successors and assigns.
32. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this
Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole,
and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.
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33. SEVERABILITY. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent
necessary in the opinion of the court to render such portion enforceable and, as so modified, such
portion and the balance of this Agreement will continue in full force and effect.
34. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action
has been taken by the Parties to authorize the undersigned to execute this Agreement and to
engage in the actions described herein. This Agreement may be modified by written amendment.
35. ACCEPTANCE OF ELECTRONIC SIGNATURES. The Parties agree that this Agreement,
agreements ancillary to this Agreement, and related documents to be entered into in connection
with this Agreement will be considered signed when the signature of a party is delivered by
electronic (.pdf) or facsimile transmission. Such electronic or facsimile signature will be treated
in all respects as having the same effect as an original signature.
36. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of
reference only and will not affect the interpretation of this Agreement.
37. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
38. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood,
explosion, acts of terrorism, war, embargo, government action, civil or military authority, the
natural elements, or other similar causes beyond the Parties' reasonable control, then the
Agreement will immediately terminate without obligation of either party to the other.
39. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents
that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to
perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its
financial resources, surety and insurance experience, service experience, completion ability,
personnel, current workload, experience in dealing with private consultants, and experience in
dealing with public agencies all suggest that CONSULTANT is capable of performing the
proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy
a public CITY.
[Signatures on next page]
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IN WITNESS WHEREOF the parties hereto have executed this Agreement the day and
year first hereinabove written.
CITY OF EL SEGUNDO _[consultant company name]_
[signature]
Scott Mitnick, [type name]
City Manager [type title]
ATTEST:
Tracy Weaver,
City Clerk
APPROVED AS TO FORM:
Mark D. Hensley,
City Attorney
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